HomeMy WebLinkAbout2020 Adopted Budget Book
CITY OF COLUMBIAHEIGHTS
ADOPTED ANNUAL BUDGET
FOR THE
FISCAL YEAR BEGINNING JANUARY 1, 2020
2020 ADOPTED BUDGET
CITY OF COLUMBIA HEIGHTS
2020 BUDGET
TABLE OF CONTENTS
INTRODUCTION .......................................................................................................................... 1
Principal City Officials ...................................................................................................... 3
Overview ......................................................................................................................... 5
Understanding the Minnesota Property Tax System ........................................................ 7
City Manager’s 2020 Budget Message ............................................................................. 9
SUMMARY BUDGET INFORMATION ......................................................................................... 13
All Budgeted Funds
Adopted Budget Resolution ........................................................................................... 15
Expenditures by Functional Area ................................................................................... 17
Revenues by Source ...................................................................................................... 19
Summary by Fund Revenues and Expenditures .............................................................. 21
Tax-Supported Operating Budgets
General Fund, Library Fund, EDA Comparison of Expenditures & Revenues .................... 27
General Fund, Library Fund, EDA Expenditures by Classification ..................................... 29
General Fund, Library Fund, EDA Revenue by Source ...................................................... 31
Five-Year Financial Plan .................................................................................................. 33
DETAILED BUDGET INFORMATION............................................................................................ 35
Administration .......................................................................................................................... 37
Mayor-Council (101-41110) ............................................................................................ 43
City Manager (101-41320) .............................................................................................. 44
City Clerk (101-41410) .................................................................................................... 45
Assessing (101-41550) .................................................................................................... 46
Legal (101-41610) .......................................................................................................... 47
Cable Television (225-49844) ......................................................................................... 48
Community Development ......................................................................................................... 49
Planning & Inspections (201-42400) ............................................................................... 55
Economic Development Authority (204-46314) .............................................................. 57
Downtown Parking (228-46317) ..................................................................................... 58
EDA Commercial Revitalization (408-46414) ................................................................... 59
Finance ..................................................................................................................................... 61
Finance (101-41510) ...................................................................................................... 67
Water Administration (601-49440) .................................................................................. 68
Sewer Administration (602-49490) ................................................................................. 69
Storm Sewer Administration (604-49690)....................................................................... 70
Information Systems (720-49980) .................................................................................. 71
I.S. Capital Equipment – Information Systems (437-49980) ............................................. 72
Fire............................................................................................................................................ 73
Fire (101-42200) ............................................................................................................. 79
Property Inspections (101-42300) .................................................................................. 81
Public Safety Grants – Safer Grant 2015 – 2017 (272-42202) .......................................... 82
CITY OF COLUMBIA HEIGHTS
2020 BUDGET
TABLE OF CONTENTS
Capital Equipment Replacement Fire (431-42200) .......................................................... 83
General Government ................................................................................................................ 85
General Government City Hall (101-41940) .................................................................... 91
Recognition/Special Events (101-45050)......................................................................... 92
Contingencies (101-49200) ............................................................................................. 93
Transfers (101-49300) .................................................................................................... 94
Capital Equipment Replacement Gen. Gov. Bldgs. (431-41940) ...................................... 95
Bonds (315-639) ............................................................................................................. 97
Library....................................................................................................................................... 99
Library (240-45500) ...................................................................................................... 105
Liquor ..................................................................................................................................... 107
Top Valu I (609-49791) ................................................................................................. 112
Top Valu II (609-49792) ................................................................................................ 113
Heights Liquor (609-49793) .......................................................................................... 114
Non-Operating (609-49794) ......................................................................................... 115
Police ...................................................................................................................................... 117
Police (101-42100) ....................................................................................................... 123
Police Capital Equipment (431-42100) .......................................................................... 125
Public Works ........................................................................................................................... 127
Engineering (101-43100) .............................................................................................. 137
Streets (101-43121)...................................................................................................... 138
Street Lighting (101-43160) .......................................................................................... 139
Traffic Signs & Signals (101-43170) ............................................................................... 140
Parks (101-45200) ........................................................................................................ 141
Urban Forestry (101-46102) ......................................................................................... 142
State Aid Maintenance (212-43190) ............................................................................. 143
State Aid Maintenance – State Aid General Construction (212-43191).......................... 144
Engineering Capital Equipment (431-43100) ................................................................. 145
Parks Capital Equipment (431-45200) ........................................................................... 146
Streets Capital Equipment (431-43121) ........................................................................ 147
Urban Forestry Capital Equipment (431-46102 ............................................................. 148
Water Utility
Source of Supply (601-49400) ......................................................................... 149
Distribution (601-49430) ................................................................................ 150
Water Non-Operating (601-49449) ................................................................. 151
Water Capital Equipment (433-49449) ........................................................... 152
Sewer Utility
Collections (602-49450) .................................................................................. 153
Disposal (602-49480) ...................................................................................... 154
Sewer Non-Operating (602-49499) ................................................................. 155
Sewer Capital Equipment (432-49499) ............................................................ 156
CITY OF COLUMBIA HEIGHTS
2020 BUDGET
TABLE OF CONTENTS
Storm Sewer
Storm Sewer Utility (604-49650)..................................................................... 157
Storm Sewer Non-Operating (604-49699)……… ....………………………………………….158
Storm Sewer Capital Equipment (438-49699).... ............................................. 159
Solid Waste and Recycling
Refuse Disposal (603-49510) .......................................................................... 160
Refuse Collection (603-49520) ........................................................................ 161
Recycling (603-49530) .................................................................................... 162
Hazardous Waste (603-49540)........................................................................ 163
Capital Improvements
State Aid Construction (402-43191) ................................................................ 164
Capital Improvement Gen. Gov. Building – Garage (411-49950) ...................... 165
Capital Improvement Gen. Gov. Building – Police (411-42100) ....................... 166
Capital Improvement Gen. Gov. Building – Fire (411-42200) ........................... 167
Capital Improvement Gen. Gov. Building – City Hall (411-41940) .................... 168
Capital Improvement Gen. Gov. Building – Library (411-45500) ...................... 169
Parks Capital Improvement (412-45200) ......................................................... 170
Infrastructure (430-46323) ............................................................................. 171
Water Construction (651-49449) .................................................................... 172
Sewer Construction (652-49499) .................................................................... 173
Storm Sewer Construction (653-49699) .......................................................... 174
Municipal Service Center
Central Garage (701-49950) ........................................................................... 175
Garage Capital Equipment (434-49950) .......................................................... 176
Building Maintenance – Internal Services (705-49970) ................................... 177
Recreation .............................................................................................................................. 179
Administration (101-45000) ......................................................................................... 185
Youth Athletics (101-45001) ......................................................................................... 186
Adult Athletics (101-45003) .......................................................................................... 187
Youth Enrichment (101-45004)..................................................................................... 188
Traveling Athletics (101-45005) .................................................................................... 189
Trips & Outings (101-45030) ......................................................................................... 190
Senior Citizens (101-45040) .......................................................................................... 191
Murzyn Hall (101-45129) .............................................................................................. 192
Hylander Center (101-45130) ....................................................................................... 193
After School Programs (261-45029) .............................................................................. 194
st
21 Century Arts (262-45020)....................................................................................... 195
Capital Equipment Replacement Recreation Administration (431-45000) .................... 196
SUPPLEMENTARY INFORMATION ........................................................................................... 197
History of Tax-Supported Operating Expenditures ........................................................ 199
History of Changes in Operating Tax Levy ..................................................................... 201
History of State Aid Reductions .................................................................................... 203
Tax on Properties of Various Values ............................................................................. 205
Total Personnel by Department and Position 2017 – 2020 ............................................ 207
Bond Rating Report ...................................................................................................... 211
Geographic Location .................................................................................................... 219
Community Profile ....................................................................................................... 221
Glossary of Terms ......................................................................................................... 223
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL CITY OFFICIALS
JANUARY 2020
CITY COUNCIL
DONNA SCHMITT, MAYOR
Term expires 01-04-2021
ROBERT A. WILLIAMS, COUNCIL MEMBER JOHN MURZYN JR., COUNCIL MEMBER
Term expires 01-04-2021 Term expires 01-02-2023
CONNIE BUESGENS, COUNCIL MEMBER NICK NOVITSKY, COUNCIL MEMBER
Term expires 01-07-2021 Term expires 01-02-2023
CITY MANAGERIAL STAFF
Employee Position Date Appointed
Kelli Bourgeois City Manager January 1, 2019
Patty Sweep Human Resources Director July 15, 2019
Kevin Hansen Public Works Director/City Engineer December 1, 1997
Charlie Thompson Fire Chief August 19, 2019
Lenny Austin Police Chief November 13, 2017
Joseph Kloiber Finance Director/Treasurer June 1, 2011
Renee Dougherty Library Director April 1, 2013
Aaron Chirpich Community Development Director April 2, 2019
Keith Windschitl Recreation Director August 4, 1997
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OVERVIEW
Form of Government
The City of Columbia Heights (the City) is located within Anoka County in the State of Minnesota. The City
operates under a council-manager form of government, pursuant to a home-rule city charter adopted by the
qualified voters of the City. All policy decisions and legislative activities of the City are the responsibility of
the City Council, but administrative duties are delegated to the City Manager by the City Council. One of the
many administrative duties delegated to the City Manager is to prepare an annual budget for approval by the
City Council.
Budget Process
Each May, the annual budget process begins with each city department analyzing objectives for the coming
calendar year and preparing budget requests to accomplish those objectives. During the month of June, this
departmental data is integrated into the City’s centralized accounting system by the Finance Department and
reviewed. During the month of July, the City Manager, together with the Finance Director, meets with each
department to further review their budget requests and discuss any changes proposed by the City Manager.
The Finance Department then incorporates any such changes into the City’s centralized accounting system,
and assembles the City Manager-proposed budget for distribution at a regular City Council meeting in
August, as required under the City’s charter. The City Council then reviews this City Manager-proposed
budget, which includes the proposed property tax levy necessary to finance the budget. Under state statute,
the City Council must approve a proposed budget and proposed property tax levy by September of each year.
This allows the Anoka County Auditor sufficient time to prepare and mail to each property owner a notice by
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November 24, listing the tax proposed for their property and the date of the public hearing on the budget.
This county notice also lists similar information for each taxing district within which a property lies (county,
school district, special districts). If the City Council does not adopt a proposed budget and levy by
September, state statute sets the proposed amounts equal to the current year budget and levy.
From September to December each year, multiple work sessions are held with the City Council and city staff
to consider the proposed budget in greater detail than is generally practical at regular City Council meetings.
On the second Monday in December each year, the City Council holds a public hearing on the proposed
budget and tax levy.
Following the public hearing, the City Council approves the adopted budget and final tax levy. By state
statute, the final levy can be less than the proposed levy, but it cannot be greater than the proposed levy. In
the following year, the County collects the tax levy on behalf of the City, along with the property taxes levied
by other taxing districts (county, school district, special districts). If the City Council does not approve an
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adopted budget and final levy by December 20, state statute sets the adopted budget and final levy as
equal to the proposed budget and levy.
Budget Format
The City of Columbia Heights proposed budget is prepared and distributed in a single volume format that
includes narrative information highlighting department activities, objectives, and budget changes, in addition
to listing dollar amounts for all budgeted revenues and expenses. This format is designed to provide the
reader with a useful amount of explanation of the purpose of the various dollar amounts in the budget.
For use during City Council work sessions, a separate detail budget workbook is also distributed for each of
the ten functional areas with the budget. These workbooks include much of the same information as the
single volume proposed budget, but also include additional detail on expected purchases included within the
expense categories in the budget.
Following approval of the adopted budget by the City Council, a single volume adopted budget is bound and
distributed. This is substantially the same as the proposed budget, but it incorporates additional graphics
and any changes to the proposed budget made by the City Council. This becomes the permanent record of
the budget intended for general-purpose public use. It is also made available on the City’s website.
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Budget Organization
The City, like states and other local governments, uses fund accounting to demonstrate compliance with
finance-related legal requirements. A fund is a group of related accounts that are used to maintain control
over resources that have been segregated for specific activities or purposes. The legal level of budgetary
control for the City is at the fund level. Any transfers between funds require authorization by the City
Council. If a budgeted fund’s annual expenses were to exceed the level authorized by the City Council in any
one year, it would be a violation of a finance-related legal requirement.
To further control expenses, each fund is subdivided into one or more departments. For example, within the
Liquor Fund there is a separate department for each of the three municipal liquor stores operated by the
City. Within each department, the major categories of expenses are as follows:
Personal Services
This includes all employee costs paid by the City, including salaries, over-time, PERA and FICA
contributions, workers’ compensation insurance, hospitalization and other benefits.
Supplies
This includes all consumable items such as office, computer, janitorial, and program supplies. Also
included are minor equipment, uniforms, protective clothing, library materials, vehicle parts and fuel.
Additionally, the cost of goods and services purchased for resale is included here, such as the
Metropolitan Council sewer disposal charges and the cost of water purchased from the City of
Minneapolis.
Other Services & Charges
This includes all items not included in the other expense categories. It covers such services as liability
insurance, utilities, repair and maintenance costs, training and travel costs, telephone, postage,
advertising, and contracted services such as legal fees, auditing fees, and other expert and
professional contracts.
Capital Outlay
This includes all vehicles and equipment over $5,000 per item, major improvements to buildings, and
major improvements to streets or other infrastructure. Equipment under $5,000 per item is
generally classified under supplies.
Contingencies and Transfers
Contingencies are an allowance in the budget for expenses that are unknown or not estimable.
Transfers are resources initially obtained by one fund that are budgeted for use by another fund.
To help the reader understand the level of city services provided by the budget, and to promote
management accountability, the City’s various funds and departments are grouped within the budget
documents based on their function. For example, all of the portions of the budget that provide police
services are grouped together within a given section of the budget documents. The ten functional areas used
to group funds and departments within the budget documents are as follows:
Administration Liquor
Community Development Police
Finance Public Works
Fire Recreation
General Government (for items not included in other functions)
Library
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CITY OF COLUMBIA HEIGHTS
UNDERSTANDING THE MINNESOTA PROPERTY TAX SYSTEM
Property taxes are a principal source of resources for the City of Columbia Heights’ budget. The State of
Minnesota has established a very complex formula for how property tax levies are distributed to
residential and commercial properties. The State formula involves several factors. Examples include an
exclusion of a portion of homestead property value, and an area-wide tax on commercial property that
is shared and distributed to communities that have a limited commercial base. However, the key
concept of the system is that the total amount of a property tax levy for a taxing district is established
first, and then that tax is shared between the individual properties within the district based on each
property’s percentage of the total property value in the district. This differs greatly from a method used
in some other states, where a tax rate, sometimes called a property tax mill rate, is established first and
then this rate is applied to the value of each property.
Without knowing this key concept of the Minnesota property tax system, people often hold the
common misconception that if a property’s value decreases, the taxes on that property will also
decrease. This is not necessarily the case. Since property values are only used as the basis for dividing
up the total tax levy between taxpayers, if most of the properties in the City decrease in value by the
same percentage, each property would each generally continue to get the same share of the total City
tax levy.
Not factoring in this key concept of the Minnesota property tax system also leads people into the error
of comparing taxes on properties of the same actual value in two different communities. As explained
above, the property tax levy is shared among properties based on theirproportionate values not their
actual values. For example, a $200,000 home in the City of Columbia Heights would not make up the
same percentage of the total community value as a $200,000 home in the City of Blaine or the City of
Coon Rapids. Subsequently, the distribution of the City tax levy for a $200,000 home in Columbia
Heights would be different than the distribution of the tax levy for a $200,000 home in Blaine or Coon
Rapids. Additionally, the appraised value of the same home in two different cities will usually differ. A
home in Columbia Heights that is appraised at $200,000 would likely have a very different appraisal
value if that home was located in Blaine or Coon Rapids.
One method that correctly compares the property taxes between communities using proportionate
values is the approach that compares an average-value home for each community. When this type of
comparison is performed, the City of Columbia Heights is consistently shown to be one of the lowest
taxed communities in the metropolitan area. Even this method has its limitations however, as the level
of services provided by different cities varies significantly. For example, in Columbia Heights, library
funding is part of the City levy. In all other cities in Anoka County, library funding is part of the County
levy. Likewise, comparing the Columbia Heights levy to levies for cities that do not have a full-time fire
department or cities that do not provide first responder medical services is not an appropriate “apples-
to-apples” comparison. Consequently, when comparing the City of Columbia Heights’ levy to levies for
other cities, it is necessary to also compare the levels of service provided to the residents.
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CITY OF COLUMBIA HEIGHTS
CITY MANAGER’S 2020 BUDGET MESSAGE
Recommendation
The city manager recommends that the city council approve the proposed 2020 budget and
levy. Key elements of this budget are summarized below.
Financial Plan
The proposed 2020 budget is consistent with the City’s five-year financial plan. That plan is
designed to:
Provide for expected inflation in the cost of existing service levels.
Increase service levels only for approved objectives or external mandates.
Reduce the use of state funding in the operating budgets, and increase its use over time
in capital budgets. This strategy reduces the exposure of on-going basic City services to
swings in state funding over which local residents have little control. It also gradually
increases capital funding to sustainable levels for equipment, buildings and
infrastructure.
Levy property taxes at the minimum level necessary to support the above strategies,
while avoiding single-year spikes up or down in property taxes.
Governmental Funds Revenue
The proposed gross property tax levy for 2020 is an 8.5% increase over 2019. This is a greater
annual increase than in recent years, reflecting the changes in governmental fund operating
expenses as described in the next section of this report.
The City’s gross tax levy includes both the share of the tax levy paid by local taxpayers and the
share subsidized by the metro area fiscal disparities program. The amount of the disparities
subsidy for 2020 could not be determined at the time of this report (see note 1a.) That amount
will determine what portion of the proposed 8.5% levy increase will be borne by the local
taxpayers. The subsidy amount will be known before the city council makes its decision on the
proposed 2020 tax levy, and before proposed tax notices are mailed to each property owner.
In 2020, the City will receive $1,789,000 in state aid to local government (LGA). Under the five-
year financial plan, only $450,000 of this LGA is used within the 2020 operating budget.
$700,000 is allocated to the governmental buildings fund, and $475,000 is allocated to debt
service on government buildings. The remaining $164,000 is allocated to various other capital
purposes. If not for this LGA, these items would otherwise be paid for with property taxes.
Governmental Funds Operating Expenses
The proposed increase to tax-supported operating expenses of the governmental funds for
2020 is 7%. In broad-terms, roughly half of this increase pays for inflation in the cost of existing
services, and half of the increase provides an increased level of service to the community. The
major elements of these changes are listed in the table below.
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CITY OF COLUMBIA HEIGHTS
CITY MANAGER’S 2020 BUDGET MESSAGE
2020 Increases in Tax-Supported Operating Expenses
From existing labor agreements:
•3% cost-of-living increases in wages and most fringe benefits$305,000
•Additional employer health insurance contributions exceeding 3%18,000
•Adjustments to make pay comparable to metropolitan market4,000
State-mandated increase to employer contributions for police & fire pension26,000
State-mandated increase to minimum wage for paid-on-call firefighters26,000
3% Inflation in non-personnel costs109,000
Subtotal of cost increases in existing services488,000
Recommendations from 2019 independent study of public safety staffing levels:
•1 additional FT police officer117,000
•1 FT police lead records technician92,000
•2 additional FT firefighters185,000
Other Recommendations:
•1 FT special projects coordinator (85% tax-supported)56,000
•1 PT library aide (14 hours per week)16,000
•All other personnel and non-personnel changes, at net26,000
Subtotal of increases in level of services492,000
Total Increases in Tax-Supported Operating Expenses$980,000
Fund Balance of the General Fund
With resolution 95-40, the city council established a target fund balance for the general fund
equal to 45% of the next year’s budget. City staff estimates that the proposed 2020 budget will
result in a fund balance of $6,726,000 in the general fund at December 31, 2020. This would be
approximately 47% of the 2021 budget, based on current assumptions about the 2021 budget.
Utility Funds
Customer utility rates for water, sewer, and refuse, are set by resolutions adopted periodically
by the city council. As part of the budget process for 2020, city staff has developed
recommendations for the city council to consider when setting utility rates for the years 2020-
2024. Those recommendations include annual increases of approximately 4.5% for water,
sewer, and refuse, combined (see note 1b.) For example, a family of four using a quarterly
average of 5,000 gallons of water per person, in a single-family home with full-service refuse,
would see their quarterly bills increase by $13 for 2020, from $292 to $305.
Within the individual utility funds, the main cost drivers are infrastructure costs for aging water
and storm sewer systems – largely determined by the construction market, and the cost of
sewage disposal determined by the Metropolitan Council. As the City has little control over
these factors, the estimates used to recommend utility rates are inherently less certain than
other types of estimates used in the City’s financial planning process. Consequently, rates
adopted at this time for years beyond 2020 will require subsequent review when costs for
those years become more certain.
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CITY OF COLUMBIA HEIGHTS
CITY MANAGER’S 2020 BUDGET MESSAGE
Governmental Buildings Fund
The 2019 budget includes a nonbinding preliminary provision for the eventual replacement of
city hall. Currently, the city council is still considering various options for that goal. Under the
proposed 2020 budget, the fund balance of the government buildings fund will be
approximately $5.5 million. The majority of this is available for replacement of city hall.
Additionally, up to $2.5 million of fund balance in a combination of other City and Economic
Development Authority (EDA) funds could also be available for the replacement of city hall, at
the discretion of the city council and EDA commissioners.
In Conclusion
I judge that the proposed 2020 budget and levy supports the vision, goals, and objectives of the
Columbia Heights City Council, and is feasible within the financial constraints of the City of
Columbia Heights and its citizens.
Kelli Bourgeois, City Manager
Note 1
The narrative report reprinted above was originally provided to the City Council at an August
2019 council meeting, as required by the City Charter. Between the August date of the report
and the December 2019 adoption of the 2020 Budget by the City Council, the following
additional information was provided to the City Council and the public, as it became available:
a)The property tax subsidy provided to the City of Columbia Heights by the metro area
fiscal disparities program will increase 6.5% for 2020. When applied to the 8.5% increase
in the 2020 gross property tax levy, this results in a 9.3% average increase in the local
share of property taxes.
b) Resolution 2019-17, adopted by the City Council October 2019, established 2020 utility
rates consistent with the 4.5% increase described in the original report above.
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SUMMARY BUDGET INFORMATION
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All Budgetary Funds
Expenditures by Functional Area
2020 Budget
Govtl. &
Administration
Proprietary
1,453,100
Fund
Recreation
Debt Service
Community
1,046,132
1,941,450
Development
971,885
Public
Finance
Works
1,735,200
11,690,573
Utility Funds
Fire
and Capital
2,070,991
Projects
General
Government
330,700
Library
1,052,650
Liquor Excluding
Cost of Goods
2,337,200
Public Works
General Fund
Police
2,871,578
5,438,270
Includes Interfund Transfers
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All Budgetary Funds
Revenues by Source
2020 Budget
Transfers In & Non
Revenue Receipts
1,593,300
Gross Profit Liquor
2,243,600
Operating Tax Levy
12,210,950
Utility Sales
9,536,500
TIF, HRA & Bond
Levy
1,253,900
Licenses & Permits
693,685
Intergovernmental
Miscellaneous
Fines & Forfeits
Revenue
595,200
Charges for Services
102,000
3,176,590
692,300
Includes Interfund Transfers
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City of Columbia Heights, Minnesota
BUDGET 2020
Summary by Fund
ActualActualAdoptedAdopted
2017201820192020
Revenues
101General Fund11,452,61312,221,18712,597,00013,541,500
201Planning & Inspections535,468382,933503,600457,585
204EDA295,918451,210244,600245,100
212State Aid Maintenance181,461208,793192,625210,000
225Cable Television252,202312,132217,425201,000
226Special Projects276,028115,136--
228Downtown Parking-34,45225,00025,000
240Library893,353967,1811,002,7001,052,650
261After School Programs21,7548,98022,00022,000
26221st Century Arts1,54925,597-45,400
272Public Safety Grants - Other119,773---
315Sull-Shores: TX GO Bonds 2008A106,942107,368105,900106,300
341G.O. Street Rehab Bonds 2007A----
343GO Public Safety Ctr. Bonds 2008B628,162---
344GO Public Facilities Bonds 2009A308,1102,288,170219,329-
345GO Improv/Rev Bonds 201378,76564,83332,00035,400
346GO Library 2015477,706461,783456,754468,334
347GO Public Safety Ctr. Bonds 2017B8,668,700938,014518,946544,023
348GO Pubfacilities Refnd 2018A-2,089,922-203,843
371TIF T4: 4747 Central163,551253,63782,00086,000
372Huset Park Area TIF (T6)394,176439,625204,600194,800
373EDA TIF Revenue Bonds 2007----
376Tax Increment Bonds31,44044,853--
385Multi-Use Redevelopment28,25129,522--
389R8: Transition Block48,69351,364--
402Total State Aid Construction1,943,9161,064,2171,600,000312,500
408EDA Redevelopment Project FD1,028,945130,280250,000250,100
411Capital Improvements-Gen Govt Bldg864,0002,073,7514,693,000743,000
412Capital Improvements Parks435,251136,24677,500415,000
430Infrastructure Fund252,604183,614112,000112,000
431Cap Equip Replacement-General Fund280,600281,912106,000124,190
432Cap Equip Replacement - Sewer28,70029,70032,00032,000
433Cap Equip Replacement - Water103,929105,350107,000107,000
434Cap Equip Replacement - Garage4,6006,8004,5004,500
437Cap Equip Replacement - Information Sytems4,5006,4132,0004,000
438Cap Equip Replacement-Storm Sewer21,28218,86410,00010,000
439Cap Equip Replacement - Fire----
601Water Utility3,253,2873,273,9713,205,5503,476,300
602Sewer Utility2,110,3492,064,9061,989,7732,188,700
603Refuse Fund2,087,5822,114,0882,089,3082,175,000
604Storm Sewer Fund525,141481,802455,097522,800
609Liquor9,142,5588,604,1728,619,0008,787,500
631Water Fund Debt Service163,600147,20078,50086,000
632Sewer Fund Debt Service41,10062,00079,00059,100
634Storm Sewer Debt Service93,60044,80063,10061,800
639Liquor Fund Debt Service390,355269,800304,400319,200
651Water Construction Fund2,516314,873--
652Sewer Construction Fund203,825173,730--
653Storm Sewer Construction Fund2,0002,000362,00075,000
701Central Garage681,680674,041657,500674,000
705Building Maintenance290,100207,200249,750248,300
720Information Systems522,993388,523385,000405,000
Total Revenue49,443,63144,356,94541,956,45738,631,925
21
City of Columbia Heights, Minnesota
BUDGET 2020
Summary by Fund
ActualActualAdoptedAdopted
2017201820192020
Expenses
General Fund
101.41110Mayor-Council133,630136,691174,100185,650
101.41320City Manager462,354523,807568,620626,450
101.41410City Clerk62,265106,38465,820125,800
101.41510Finance842,488871,117922,300954,000
101.41550Assessing124,276123,459126,265125,300
101.41610Legal Services176,141175,934181,400181,200
101.41940City Hall143,411141,188157,700160,700
101.42100Police4,282,8714,387,8404,837,8005,245,170
101.42200Fire1,409,8221,507,0221,355,8001,657,141
101.42300Property Inspections191,258204,216406,800378,850
101.43100Engineering490,051419,300383,830407,754
101.43121Streets779,394891,671903,834922,207
101.43160Street Lighting148,536148,676169,601174,640
101.43170Traffic Signs & Signals81,166100,015106,797111,091
101.45000Recreation Administration220,766214,038238,652249,569
101.45001Youth Athletics36,90329,71251,61153,827
101.45003Adult Athletics28,97132,20038,21140,277
101.45004Youth Enrichment63,30763,34588,85089,938
101.45005Travel Athletics24,22336,26544,28645,652
101.45030Trips & Outings39,45632,64740,07040,820
101.45040Senior Citizens88,39989,45193,73795,842
101.45050Recognition/Special Events41,91742,08742,000-
101.45129Murzyn Hall197,425263,203200,632204,807
101.45130Hylander Center67,54171,17889,00091,400
101.45200Parks906,999934,253993,0201,020,241
101.46102Urban Forestry144,353133,569207,741235,645
101.49200Contingencies7,9954,05335,00035,000
101.49300Transfers-1,400,000135,000135,000
101Total11,195,91813,083,32112,658,47713,593,971
22
City of Columbia Heights, Minnesota
BUDGET 2020
Summary by Fund
ActualActualAdoptedAdopted
2017201820192020
Planning & Inspections
201.42400Planning & Inspections460,714501,958503,600457,685
Economic Development Authority
204.46314Econ Development Authority308,743471,932244,600239,200
State Aid Maintenance
212.43190State Aid Maintenance660,631236,318246,891260,723
212.43191State Aid Gen'l Construction--95,000100,000
Cable Television
225.49844Cable Television89,313139,545204,325208,700
Special Projects
226.46317Downtown Parking14,13319,250--
226.49846Special Projects27,26362,745300,000-
Downtown Parking
228.46317Downtown Parking-25,69025,00025,000
Library
240.45500Library846,606916,3791,002,7001,052,650
After School Programs
261.45029Program Revenue Expended38,29219,49644,30043,600
21st Century Arts
262.450202017 - 20 Contract1,54925,00245,30045,400
Public Safety Grant - Other
272.42202Safer Grant 2015 - 2017119,773---
Bonds
315.47000Sull-Shores: TX GO Bonds 2008A100,80897,27698,90099,300
341.47000GO Street Rehab Bonds13,262---
343.47000GO Public Safety Ctr. Bonds 2008B439,524635,513--
344.47000G.O. Public Facilities Bonds292,649295,401256,100-
345.47000GO Improv/Rev Bonds 2013589,83848,78850,90047,700
346.47000GO Library 2013459,363456,613461,000455,400
347.47000GO Public Safety Ctr. Bonds 2017B8,668,160481,770532,200533,100
348.47000GO Pubfacilities Refnd 2018A-2,085,615-197,900
TIF Districts
371.47000TIF T4: 4747 Central90,40282,02688,10087,000
372.47000Huset Park Area TIF (T6)469,946400,218331,900436,100
373.47000EDA TIF Revenue Bonds 2007----
376.46800TIF Districts32,59196,484--
376.47000Tax Increment Bonds18,08621--
385.47000Multi-Use Redevelopment Bonds5,2066,115--
389.47000R8: Transition Block46,26748,628--
402.43191Total State Aid Construction403,622392,1091,570,000312,500
408.46414EDA Redevelopment Project FD2,801150,613250,000250,000
Capital Improvements-Gen Govt Bldg
411.41940City Hall2,95524,17510,100,000-
411.42100Police-18,550-7,500
411.42200Fire---10,000
411.45129Murzyn Hall----
411.45500Library44,066---
411.49950Central Garage--75,00015,000
Capital Improvements Parks
412.45200Parks59,396-18,000535,000
Infrastructure Fund
430.46323Capital Improvement Expense408104,547573,0051,068,652
Cap Equip Replacement-General Fund
431.41940General Government Buildings28,000---
431.42100Police134,534130,279311,700193,100
431.42200Fire117,326127,657295,00035,000
431.42400Protective Inspection----
431.43100Engineering10,99528,511--
431.43121Streets162,986-228,000273,000
23
City of Columbia Heights, Minnesota
BUDGET 2020
Summary by Fund
ActualActualAdoptedAdopted
2017201820192020
431.45000Recreation Administration--65,00045,000
431.45050Recognition/Special Events----
431.45200Parks-109,396-35,000
431.46102Urban Forestry--42,150-
431.46310Community Development Adm----
Cap Equip Replacement - Sewer
432.49499Non-Operating-38,210--
Cap Equip Replacement - Water
433.49449Non-Operating-17,981--
Cap Equip Replacement - Garage
434.49950Central Garage-31,677--
Cap Equip Replacement - IS
437.49980Information Systems12,69968,2275,00076,000
Cap Equip Replacement
438.49699Storm Sewer Non-Operating35,01720,229--
Cap Equip Replacement-Fire
439.42200Fire----
Water Utility
601.49400Source of Supply1,546,3261,628,2291,575,0001,645,000
601.49430Distribution987,9901,012,4701,095,3831,151,576
601.49440Administration & General164,817137,711148,800149,700
601.49449Non-Operating162,000458,98278,00085,000
Sewer Utility
602.49450Collections663,340606,947772,135799,143
602.49480Disposal1,053,3181,101,3891,133,8001,170,000
602.49490Administration & General164,717137,672148,800149,700
602.49499Non-Operating240,225229,63079,00059,000
Refuse Fund
603.49510Refuse Disposal1,674,1721,708,5961,703,4001,786,350
603.49520Collection & Disposal283,199135,301118,647140,359
603.49530Recycling141,816171,502170,598192,904
603.49540Hazardous Waste12,81610,62015,24215,384
Storm Sewer Fund
604.49650Collections370,451354,116402,118426,432
604.49690Administration & General9061,1281,2001,200
604.49699Non-Operating93,64345,07163,65061,000
Liquor
609.49791Liquor Store #13,710,2363,854,0293,870,1003,943,500
609.49792Liquor Store #23,026,7883,075,2243,159,4003,191,800
609.49793Liquor Store #31,167,0021,227,3651,246,5001,242,900
609.49794Liquor Non-Operating549,200414,944449,400492,900
Water Fund Debt Service
631.47000Water Fund Bonds19,31214,87214,5008,950
Sewer Fund Debt Service
632.47000Bonds6,6757,6138,6006,200
632.49449 Sewer Fund Debt Service----
Storm Sewer Debt Service
634.47000Storm Sewer Bonds10,6047,6649,1006,600
639.47000Liquor Debt Service161,75460,64469,40063,200
Water Construction Fund
651.49449Non-Operating-48,37865,00075,000
Sewer Construction Fund
652.49499Non-Operating11,43427,705170,000250,000
Storm Sewer Construction
653.49699Storm Sewer Construction Fund-166,557505,000190,000
24
City of Columbia Heights, Minnesota
BUDGET 2020
Summary by Fund
ActualActualAdoptedAdopted
2017201820192020
Central Garage
701.49950Central Garage590,699631,710746,754775,997
Building Maintenance
705.49970Building Maintenance176,574276,905226,595250,053
Information Systems
720.49980Information Systems344,835373,457393,000404,600
Total Expense43,339,49039,424,93249,161,27039,473,629
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26
11,220,134731,5802,697,6077,000229,50014,885,821348,100635,800102,000102,900518,000450,000471,5002,628,3003,142,3579,068,59312,210,950-46,571
-
2020
Total
677,5407,000229,400353,300614,105116,500483,400450,000480,300
10,362,7732,629,06413,905,77798,5002,596,1052,949,1548,299,04111,248,195-61,477
-
2019
193,7001,83024,17019,500239,20063,074182,026245,1005,900
----------
2020
EDA Fund
201,90025,20016,000244,6005002,0002,50063,476178,624242,100
1,500.00
--------
2019
2019 TO 2020 BUDGETED EXPENDITURES AND REVENUE
GENERAL FUND, LIBRARY AND EDA COMPARISON OF
706,70098,500232,95014,5001,052,65015,30011,00012,50011,00049,800258,073744,7771,002,850
------
CITY OF COLUMBIA HEIGHTS
2020
Library Fund
670,20098,700219,10014,7001,002,70014,10512,50010,00011,00047,605250,415704,680955,095
------
2019
10,319,734631,2502,440,4877,000195,50013,593,971348,100620,50091,00090,400507,000450,000471,5002,578,5002,821,2118,141,78910,963,000-52,471
-
2020
General Fund
9,490,673577,3402,384,7647,000198,70012,658,477353,300599,50086,000104,500472,400450,000480,3002,546,0002,635,2627,415,73810,051,000-61,477
-
2019
Transfers In & Non-Revenue Receipts
Increase/-Decrease to Fund Balance
Subtotal Revenue - Other Sources
Charges for Current Services
Contingencies and Transfers
Intergovernmental - Other
HRA Current Ad Valorem
Intergovernmental - LGA
Total Operating Levy
Total Expenditures
Licenses & Permits
Personal Services
Fines & Forfeits
Area-Wide Tax
Other Services
Miscellaneous
Capital Outlay
Expenditures
Local Levy
Revenues
Supplies
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28
General Fund, Library & EDA
Expenditures by Classification
2020 Budget
Contingencies &
Transfers
Capital Outlay
229,500
7,000
Other Services &
Charges
2,697,607
Supplies
731,580
Personal Services
11,220,134
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30
General Fund, Library Fund
& EDA Revenue by Source
2020 Budget
Other
553,000
Charge for
Transfers
Services
& Non-Revenue
635,800
Receipts
Intergovern-518,000
mental
921,500
Taxes
12,210,950
31
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32
LGA Used for Operations & Debt Svc
Gross Tax Levy: City/EDA/Library
Operating Expense & Debt Svc
Other Revenue
4.0%2.0%3.5%43%
425,000425,000966,0006,819,000
-
20192020202120222023
4.0%2.0%3.5%44%
450,000425,000932,0006,763,000
-
6.0%2.0%5.0%46%
450,000450,000898,0006,737,000
-
8.5%1.5%7.0%47%
450,000475,000864,0006,726,000
-
FIVE-YEAR FINANCIAL PLAN FOR TAX-SUPPORTED FUNDS
5.3%8.4%4.4%50%
450,000500,000713,0006,779,000
-
General Fund Transfer to Capital Fund
20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000
8,000,000 6,000,000 4,000,000 2,000,000
-
LGA Used for Annual Debt Service
Gen Fund Balance as % of Budget
% Change in Operating Expenses
LGA Used for Annual Operations
% Change in Other Revenue
% Change in Gross Tax Levy
LGA Used for Capital Funds
Gen Fund Balance at 12/31
CITY OF COLUMBIA HEIGHTS
Revision date 08/22/19
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34
35
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36
2020
Citizens
City Council
Charter Commission Economic Development Authority
Library Board Traffic Commission
Park & Recreation Commission Housing & Redevelopment Authority
Planning & Zoning Commission
Legal
City Manager
Human Resources Recreation
Communications
City Clerk
Director
Director
Coordinator
Administrative
Assistant - Human
Resources
Community
Finance
LibraryPublic Works
Police
Fire ChiefDevelopment
Director
DirectorDirector
Chief
Director
37
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38
ADMINISTRATION
EXPENDITURE SUMMARY
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2017201820192020
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
39
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40
City of Columbia Heights, Minnesota
BUDGET 2020
Administration
CityLegalCable
Mayor-CouncilCity ManagerClerkAssessingServicesTV
101101101101101225
Revenue
30999Taxes176,359552,73584,641117,605138,885-
31999Licenses & Permits------
32999Intergovernmental7,23822,6883,4744,8275,701-
33999Charge for Services---1,500--
34999Fines & Forfeits----35,000-
35999Miscellaneous1,2073,781579805950201,000
36999Sales and Related Charges------
39199Transfers & Non Rev Receipts-44,60036,700---
Total Revenue184,804623,804125,394124,737180,536201,000
Expenses
0999Personal Services107,600549,000113,1006,600-55,400
1999Supplies13,10010,0001,250100-2,200
2999Other Services and Charges63,45067,45011,450118,600181,20085,700
4999Capital Outlay------
6999Contingencies & Transfers1,500----65,400
Total Expenses185,650626,450125,800125,300181,200208,700
Summary
Change to Fund Balance-846-2,646-406-563-664-7,700
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42
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: MAYOR-COUNCIL
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41110MAYOR-COUNCILExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services74,15778,903105,200107,600107,600107,600
1999Supplies1,08567290013,10013,10013,100
2999Other Services & Charges56,34456,21063,30064,05064,05063,450
4999Capital Outlay------
6999Contingencies & Transfers2,0449064,7001,5001,5001,500
TOTALS: MAYOR-COUNCIL133,630136,691174,100186,250186,250185,650
Activity Description
The City Council is the legislative branch of city government. The Council is responsible for the establishment of
policies and the adoption of local ordinances and resolutions. The Council has full authority over the financial
affairs of the City and provides for the collection of all revenue and other assets, the auditing and settlements of
accounts, and the safekeeping and disbursement of public monies. They appoint the City Manager and members of
various advisory boards and commissions. The Council consists of a Mayor who is elected for a two-year term and
four Councilmembers who are elected at large for staggered four-year terms.
Objectives
1. To provide quality services with limited funding.
2. To understand and adapt to the demographic changes taking place in the City.
3. Promote the City in a positive and professional way.
Budget Comments on Proposed Budget
The Mayor Council Budget increased by $11,550 or 6.6% from 2019 to 2020.
Personal Services increased by $2,400 due to anincrease in insurance contributions.
Supplies represented the largest increase, $12,200, due to food and supplies costs for public events such as the City
Services Expo, Census 2020, Community Picnic, Citywide Garage Sale, Truck or Treat, and events leading up to the
2021 100 year anniversary. No Council member computers are anticipated to be purchased in 2020.
Other Services and Charges had an overall increaseof $150. The most notable changes here are a 3% dues increase
for the League of Minnesota Cities, an increase to professional services to pay for a third party facilitator to conduct
visioning and goal setting, and reductions in postage, and local travel expense. In addition, moniesfor employee and
volunteer recognition have been moved from the Mayor-Council budget to the City Manager budget for consistency.
43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CITY MANAGER
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41320CITY MANAGERExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services434,414486,127523,300549,000549,000549,000
1999Supplies1,2146,7224,40010,00010,00010,000
2999Other Services & Charges26,72730,95940,92067,45067,45067,450
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: CITY MANAGER462,354523,807568,620626,450626,450626,450
Activity Description
This Department is responsiblefor the administration of all activities, functions, and programs of the City in accordance
with the policies and guidelines adopted by the City Council. Duties of the Department include planning, organizing,
directing, and coordinating the operations of all departments, with the exception of the Police Department. This
Department is responsible for human resources, labor relations, employee relations, communications, and special
projects and events functions of the City.
Subscription & Memberships
Objectives
1
. Improve communicationswith employees via intranet, online services, and employee meetings which furthers the
City Council's goal of recruiting, training, and retaining a talented and professional workforce .
2. Continue to implement new Human Resources Information System, which also furthers the City Council's goal of
recruiting, training, and retaining a talented and professional workforce.
3. Continue to improve communications to better inform the public of City activities; and provide better
communication to our residents whose primary language is not English. This objective directly addresses the City
Council goal of developing a communications plan and staff position including exploring more effective uses of
communication vehicles, engaging multi-cultural communities, and modernizing use of technology to engage youth in
the community.
4. Continue to implement a streamlined records retention program which again furthers the City Council's goal of
enhanced communication by improving the public's access to government information. Actively work to purge files
that are well outside the records retention schedule.
5. Work to recruit and retain high quality employees who better represent the residents we serve, which directly
furthers the City Council's goal of recruiting, training, and retaining a talented and professional workforce.
Budget Comments on Proposed Budget
The City Manager budgetincreased by $57,830 from 2019 to 2020, a 10% overall increase. Personal Services made up
a large portion of the increase at $25,700 due to the addition of a full time Special Projects Coordinator. This cost is
offset by savings in other areas and budgets however. The largest budget increase however is an increase to Other
Services and Charges, by $26,530, which includes $20,000 moved from Cable Television for HR software as well as
$7,600 moved from 101.45050 for the employee picnic. Other changes include a $6,400 increase in Supplies due to
increased budget for food for community events including the Community Picnic, City Services Expo, and Truck or
Treat.
44
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CITY CLERK
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41410CITY CLERKExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services51,98395,44753,800113,100113,100113,100
1999Supplies2,5131,2083501,2501,2501,250
2999Other Services & Charges7,7699,72811,67011,45011,45011,450
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: CITY CLERK62,265106,38465,820125,800125,800125,800
Activity Description
The City Clerk provides assistance to the Mayor, City Council, and City Manager; organizes and directs elections, serves as
the responsible authority for compliance with the MN Data Practices Act, maintains the City Code, prepares and assembles
Council meeting agendas and materials, takes and transcribes minutes of the City Council meetings, maintains records and
files of official city documents, oversees the boards and commissions, serves as the Sunshine Fund Coordinator, serves as
backup to the Administrative Assistant, and is the department liaison to the Sister City Committee. With the exception of
special elections, elections are only held in even numbered years. This is the reason for the significant difference from one
year to the next.
Objectives
1. Serve the Mayor, City Council, and City Manager in a support capacity.
2. Review and revise, as needed, the Data Practices Policy
3. Maintain city contracts.
4. Update the City's record retention policy, maintain & destroy records in accordance with the schedule.
5. Keep current on election laws and regulations. Recruit and assist with training election judges.
Budget Comments on Proposed Budget
The overall City Clerk budgetincreasefrom 2019 is $59,980 or 91.1%. This is dueto 2020 being an election year with three
elections scheduled, which is one more than typically occurs. The net budget increase from 2018(prior election year) is
$19,416 over two years.
This is a larger than normal increase because wewill have three elections instead of two during the year. It is hoped the
Secretary of State will be reimbursing the City for the costs incurred for the March Presidential Nomination Election.
Personal Servicesincreased significantly, $59,300, due to this being apresidential election year with the additionof a third,
presidential nomination, election to be held in March.
Supplies increased by $900 from 2019, because ofthe elections.
Other Services and Charges
Decreased by $220 due to minor adjustments including a reduction in repair and maintenance servicesand the addition of
$200 in postage.
45
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: ASSESSING
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41550ASSESSINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services7,4796,8217,9006,6006,6006,600
1999Supplies505065100100100
2999Other Services & Charges116,747116,588118,300118,600118,600118,600
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: ASSESSING124,276123,459126,265125,300125,300125,300
Activity Description
The AssessingDepartment provides tax and homestead information. Through a joint powers agreement with Anoka County,
the County provides for the assessment of property in Columbia Heights and process homestead applications. The City
contracted with the County for special assessment billing services beginning in 2003.
Objectives
Work with AnokaCounty in their implementation of a new computer system ensuring it is easier to use and provides more
information to our staff and residents, which furthers the City Council's goal of building on and expanding collaboration with
the School District and other public entities.
Budget Comments on Proposed Budget
The Assessing budgetdecreased by $965 from 2019 to 2020, a negligible percentage, with a slight decrease occurring in
Personal Services due to wage allocations and a slight increase to the Legal Notices and Publishing.
46
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: LEGAL SERVICES
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41610LEGAL SERVICESExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges176,141175,934181,400181,200181,200181,200
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: LEGAL SERVICES176,141175,934181,400181,200181,200181,200
Activity Description
The Legal Services Department handles all civil and prosecution matters for the City. These services are currently under
retainer with the law firm of Barna, Guzy, and Steffen, Ltd. This Department also budgets for outside labor attorney services.
Objectives
Maintaincurrent service level under current contract terms. This function assists in accomplishing all of the City Council's
goals by providing legal opinions, contract review and drafting, and negotiation assistance in all aspects of city business.
Budget Comments on Proposed Budget
The Legal Services budget reduced by $200, from 2019 to 2020. All line items remained the same with the exception of a
$200 reduction in property and liability insurance.
47
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CABLE TELEVISION
225CABLEActualActualAdoptedDepartmentCity ManagerCouncil
49844TELEVISIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services5,34832,45051,30055,40055,40055,400
1999Supplies-4,5209,8002,2002,2002,200
2999Other Services & Charges20,26538,18678,72585,70085,70085,700
4999Capital Outlay------
6999Contingencies & Transfers63,70064,38964,50085,40085,40065,400
TOTALS: CABLE TELEVISION89,313139,545204,325228,700228,700208,700
Activity Description
The Cable TelevisionDepartment operates under the Administration Department to administer the franchise ordinances with
Comcast and CenturyLink; operate the local government access channel, and provide customer resolution to their cable
service and billing issues.
Objectives
1. Continue to administer franchise ordinanceswhich, further the City Council goal of expanding collaboration with the other
public entities. Begin to negotiate a franchise extension with Comcast.
3.Expand the amount of information and programming on the government access channel by both creating video content
internally and working with outside agencies to broadcast relevant information they have created. This objective meets and
benefits from the City Council goals of creating a communications plan, exploring more effective use of communication
vehicles, modernizing the use of technology to engage youth, building on expanding collaboration with other public entities
and supporting volunteerism within the community.
4. Enhance staff training and technical services on the cable broadcasting software and hardware as well as the City website
which meets the City Council goal of training and retaining a talented and professional workforce as well as developing a staff
succession/transition plan.
Budget Comments on Proposed Budget
Overall, the Cable Televisionbudget increased by $4,375, or 2%. The Supplies budget decreased by $7,600 due primarily to a
reduction in equipment upgrades needed. Other Services and Charges increased by $6,975, with the primary change being the
addition of $31,200 to Expert and Professional Services of which $30,000 is reclassified from 101.45050 for the Citywide
newsletter. There was a reduction in Repair and Maintenance Services due to work being planned in 2019 that will not
continue into 2020. Other Financing Uses increased by $900 for labor transferred out.
48
20120209
Community Development Community Development
DirectorDirector
City PlannerCity Planner
Admin. Asst. II:Admin. Asst. II:
CommunityCommunity
DevelopmentDevelopment
Community
Community
Admin. Asst. II
Development
Development
Building Official
Permits & Licensing
Intern
Coordinator
Building Inspections
Intern
49
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50
COMMUNITY DEVELOPMENT
EXPENDITURE SUMMARY
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2017201820192020
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
51
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52
City of Columbia Heights, Minnesota
BUDGET 2020
Community Development
EDA
Planning &DowntownRedevelopment
InspectionsEDAParkingProject
201204228408
Revenue
30999Taxes-245,100-250,100
31999Licenses & Permits320,585---
32999Intergovernmental----
33999Charge for Services----
34999Fines & Forfeits----
35999Miscellaneous2,000-15,000-
36999Sales and Related Charges----
39199Transfers & Non Rev Receipts135,000-10,000-
Total Revenue457,585245,10025,000250,100
Expenses
0999Personal Services409,300193,700--
1999Supplies2,9501,830--
2999Other Services and Charges25,93524,17025,00050,000
4999Capital Outlay---200,000
6999Contingencies & Transfers19,50019,500--
Total Expenses457,685239,20025,000250,000
Summary
Change to Fund Balance-1005,900-100
53
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54
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: PLANNING & INSPECTIONS
201PLANNING & INSPECTIONSActualActualAdoptedDepartmentCity ManagerCouncil
42400PLANNING & INSPECTIONSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services417,098450,860462,500409,300409,300409,300
1999Supplies6,5387,2732,4002,9502,9502,950
2999Other Services & Charges21,52727,81922,70025,93525,93525,935
4999Capital Outlay------
6999Contingencies & Transfers15,55016,00516,00019,50019,50019,500
TOTALS: PLANNING & INSPECTIONS460,714501,958503,600457,685457,685457,685
Activity Description
The Planning & Inspections Department ensures the public health, safety, and general welfare of the community through
implementation, administration, and enforcement of the City Zoning Code and the respective Minnesota State Building Codes.
The main activities of the Planning & Inspections Department include providing staff support to the Planning Commission;
implementing short and long-range planning policies that address the changing dynamics of social, political, and economic
environments; facilitating the implementation and administration of the Comprehensive Plan; conducting special projects for
the benefit of the community; serving as project managers for development and redevelopment projects; administering
FEMA requirements; issuing building, mechanical and plumbing permits, as well as contractorand businesses licenses;
reviewing building plans and construction documents; and inspecting the construction and installation of projects.
Objectives
City Goal-SAFE COMMUNITY & EXCELLENT HOUSING AND NEIGHBORHOODS
-Regulate building, mechanical and plumbing permits, as well as contractor and business licensure.
-Review building and mechanical plans.
-Conduct inspections for building, mechanical, and plumbing permits.
City Goal -ECONOMICSTRENGTH & EXCELLENT HOUSING AND NEIGHBORHOODS
-Provide project management and coordination for development projects.
-Provide staff assistance to the Planning Commission.
-Provide short and long-range community planning services.
-Lead various "special projects" related to city ordinance issues.
City Goal -STRONG INFRASTRUCTURE/ PUBLIC SERVICES
-Coordinate projects and programs with various outside agencies (Anoka County, FEMA, Met Council, MN DOT, etc.)
Planning & Inspections Budget Comments Continued on Next Page
55
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
Planning & Inspections Budget Comments Continued
Budget Comments on Proposed Budget
The Planning & Inspections Fund decreased by $45,915 from 2019 to 2020, a decreaseof approximately 10% from the previous
year.In 2020, the City Levy will continue to support the operationsof the Planning and Inspections department.
PERSONALSERVICES:
Personal Services will decrease by $53,200. This reduction is related to two primary staffing changes within the department.
First, the CD Manager position has been eliminated for 2020. The CD Manager had supervisory responsibilities within the
Planning and Inspections department. Elimination of theposition and the associated managementresponsibilities will
significantly reduce staffing costs for the department. Secondly, the hours have been reduced by 30% for one of the
Administrative Assistant positions within the department.
SUPPLIES:
Supplies will increaseby $550 in order to adequately reflect the anticipated work load.
OTHER SERVICES & CHARGES:
Other Services & Charges will increase by $3,235 to adequately reflect the anticipated work load of the department, and
account for scheduled increases in Property and Liability Insurance (3600), and Information System Services (4040) costs.
CAPITALOUTLAY:
No Capital Outlay is anticipated for 2020.
56
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: ECONOMIC DEVELOPMENT AUTHORITY
204COMMUNITY DEVELOPMENTActualActualAdoptedDepartmentCity ManagerCouncil
46314ECONOMIC DEVELOPMENT AUTH.ExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services151,608180,724201,900193,700193,700193,700
1999Supplies144231,5001,8301,8301,830
2999Other Services & Charges20,77521,20225,20024,17024,17024,170
4999Capital Outlay------
6999Contingencies & Transfers136,216269,98416,00019,50019,50019,500
TOTALS: ECONOMIC DEVELOPMENT AUTH308,743471,932244,600239,200239,200239,200
Activity Description
The Economic Development Authority coordinates several activities that both directly and indirectly act as a catalyst for
improving the community's overall quality of life, business vitality, and economic performance. The main activities of
Economic Development Authority staff include providing support to the Columbia Heights Economic Development Authority
and the Housing & Redevelopment Authority in and for the City of Columbia Heights; leveraging public and private
partnerships to increase the amount of reinvestment within the City; serving as project managers for development and
redevelopment projects; writing and maintaining grants from governmental agencies and corporate institutions; preparing
and maintaining Tax Increment Financing, Tax Abatement, and Private Activity Bond records; developing and implementing a
Business Retention & Expansion program; managing housing programs; and facilitating the acquisition and conveyance of city
owned properties.
Objectives
CityGoal -ECONOMIC STRENTH & EXCELLENT HOUSING AND NEIGHBORHOODS
-Implement goals and objectives of the Economic Development Authority
-Monitor and implement housing programs to ensure neighborhood reinvestment is occurring.
-Develop and implement programs that work to increase assessed property values.
-Enhance business opportunities with the City.
-Develop and implement a Business Retention & Expansion program.
City Goal -AFFORDABILITY
-Work to ensure that high-quality, affordable housing options are available for all residents.
Budget Comments on Proposed Budget
PERSONALSERVICES:
Personal Services will decreaseby $8,200 in Fund204 due to three primary staffing changes within the CD department. First,
the CD Director resigned in 2019 and the newly hired director started at a lower salary. Second, the CD Manger position has
been eliminated, and replaced with a CD Coordinator position at a lower salary. However, the reduction in staffing costs
realized in Fund 204 by removing the CD Manager position are minimal, as the CD Coordinator position is fully supported by
Fund 204 , whereas the CD Manager position was partially funded by Fund 201. Finally, the CD intern position has been
eliminated for 2020, as there is no anticipated need for an intern in the short term.
SUPPLIES:
Supplies will increase by $330to properly address the anticipated work load.
OTHER SERVICES & CHARGES:
Other Services & Charges will decrease by $1,030due to decreases in Expert & Professional Services (3050), Property and
Liability Insurance (3600), and Subscription, Membership(4330).
57
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: DOWNTOWN PARKING
228DOWNTOWN PARKINGActualActualAdoptedDepartmentCity ManagerCouncil
46317DOWNTOWN PARKINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies-313----
2999Other Services & Charges-25,37825,00025,00025,00025,000
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: DOWNTOWN PARKING-25,69025,00025,00025,00025,000
Activity Description
The Downton Parking Fund operates in partnership with the Columbia Park Properties, LLP and 500, LLC to increase the
economic viability of the Central Business District and maintain its livable qualities. This fund administers the management,
operation, and maintenance of the two municipal parking ramps located at 950 40th Avenue NE and 4011 Van Buren Street
NE, Columbia Heights, MN, a total of 679 parking stalls.
Objectives
City Goal -STRONG INFRASTRUCTURE/ PUBLIC SERVICES
-Administer the management, operation, and maintenance of the municipal parking ramps.
Budget Comments on Proposed Budget
The Downtown Parking Fund will realize no change based upon the Operation and Maintenance Agreements with Columbia
Park Properties, LLP and 500, LLC.
58
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: COMMERCIAL REVITALIZATION
408EDA REDEVELOPMENT PROJECTActualActualAdoptedDepartmentCity ManagerCouncil
46414COMMERCIAL REVITALIZATIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges2,80115,76450,00050,00050,00050,000
4999Capital Outlay-134,848200,000200,000200,000200,000
6999Contingencies & Transfers------
TOTALS: COMMERCIAL REVITALIZATION2,801150,613250,000250,000250,000250,000
Activity Description
The Commercial Revitalization Fund is a working capital fund designed to provide the resources necessary for the Columbia
Heights Economic Development Authority to implement approved activities for the benefit of the community. The two
approved activities covered within this fund are the Commercial Revitalization Project and the Facade Improvement Grant
Program.
Objectives
City Goal -ECONOMIC STRENTH & EXCELLENT HOUSING AND NEIGHBORHOODS
-Implement the Commercial Revitalization Project and the Facade Improvement Grant Program.
City Goal -DIVERSE, WELCOMING SMALL-TOWN FEEL
Budget Comments on Proposed Budget
The Commercial Revitalization Fund will remain unchanged for 2020 at $250,000. This fund is supported by the HRA Levy
recognized in Fund 408. Fund 408 will continue to support redevelopment projects and program expenditures of the Colum-
bia Heights Economic Development Authority, including the Facade improvement grant program, and strategic property ac-
quisitions.
59
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60
20120209
FinanceFinance
DirectorDirector
Liquor Operations Liquor Operations
Assistant Finance Assistant Finance
IS DirectorIS Director
Manager Manager
DirectorDirector
Assistant Liquor Assistant Liquor
Assistant ISAssistant IS
Store Manager Store Manager
DirectorDirector
(4)(4)
Store SupervisorStore Supervisor
ISIS
(2 FT)(2 FT)
TechnicianTechnician
(4 PT)(4 PT)
FT Retail Clerk (1)FT Retail Clerk (1)
PT Retail Clerk (30)PT Retail Clerk (30)
AccountingAccountingReceptionist/Receptionist/
Accounting
Accounting
Accounting
Payroll
BudgetAccounting
Clerk I:Clerk I:CashierCashier
Clerk I
Clerk II:
Coordinator
Coordinator
Accountant
Clerk II
UtilityUtility(PT)(PT)
Utility
6161
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62
FINANCE
EXPENDITURE SUMMARY
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2017201820192020
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
63
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64
City of Columbia Heights, Minnesota
BUDGET 2020
Finance
StormCap. Equip
FinanceWaterSewerSewerISIS
101601602604720437
Revenue
30999Taxes510,699-----
31999Licenses & Permits700-----
32999Intergovernmental20,963-----
33999Charge for Services-1,358344---
34999Fines & Forfeits------
35999Miscellaneous3,4943851175-4,000
36999Sales and Related Charges-169,934149,9851,279405,000-
39199Transfers & Non Rev Receipts415,700-----
Total Revenue951,556171,677150,4461,284405,0004,000
Expenses
0999Personal Services887,200---330,500-
1999Supplies6,2001,2001,200-6,000-
2999Other Services and Charges60,60046,50046,5001,20064,10035,000
4999Capital Outlay-----36,000
6999Contingencies & Transfers-102,000102,000-4,0005,000
Total Expenses954,000149,700149,7001,200404,60076,000
Change to Fund Balance-2,44421,97774684400-72,000
Proprietary Fund Information
Capital Asset Purchasesn/a-----
65
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66
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: FINANCE
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41510FINANCEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services782,450808,266853,600887,200887,200887,200
1999Supplies6,1069,0966,0006,2006,2006,200
2999Other Services & Charges53,93253,75462,70060,60060,60060,600
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: FINANCE842,488871,117922,300954,000954,000954,000
Activity Description
The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations.
The Finance department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing,
purchasing, liquor operations, and information systems within city operations.
Objectives
The department's ongoing objective is to continually improve its work processes. In 2019-2021, particular emphasis will be on
replacement of the City's financial software system. The objective is to integrate the various processes of the Finance
department, and user departments' workflows to/from the Finance department, into one integrated system, ultimately with
substantial reductions in both paper records and redundant data entry. The strategy to achieve this includes:
Early-2019Identify qualified vendors and a third-party consultant to assist with vendor selection.
Mid-2019Prepare RFP and update related City financial policies.
Late-2019 Review vendor proposals, and award vendor contract.
Mid-2020 Begin migration and implementation
Late-2021 Complete migration and implementation
This departmental objective supports the City of Columbia Heights' mission of providing high quality services in a fiscally-
responsible and customer-friendly manner, as stated within the City Council's 2017 goals report.
Budget Comments on Proposed Budget
The proposed budget for 2020 is a net increase of $31,700 or 3.4% over the 2019 budget. This consists of a $33,600 increasein
personnel costs, offset by a $1,900 decrease in nonpersonnel costs.
The increase in personnel costs reflects cost-of-living increases to all positions, seniority step raises to two positions, and a
market adjustment to a third position, all required under council-approved labor agreements. There is no change to the budget
hours of staffing for 2020 in this department.
The decrease in nonpersonnel costs reflects professional services only budgeted in 2019 for one-time assistance with selecting a
new financial software system.
67
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: WATER UTILITY
601WATER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49440ADMINISTRATION & GENERALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies8291,2551,0001,2001,2001,200
2999Other Services & Charges71,08840,05651,30046,50046,50046,500
4999Capital Outlay------
6999Contingencies & Transfers92,90096,40096,500102,000102,000102,000
TOTALS: WATER UTILITY164,817137,711148,800149,700149,700149,700
Activity Description
The Administration Department of the Water Utility Fund accounts for 33.3% of the costs associated with the utility billing
process costs associated with meter reading. The remaining costs for utility billing are allocated to the Sewer Utility Fund -
33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the Sewer Utility Fund.
Objectives
The department's ongoing objective is to continually improve its work processes. In 2020, emphasis will be on continuing
two successful initiatives planned in 2018 and implemented in 2019:
Managing customer accounts with repair issues indicated by unusual meter readings or malfunctioning meter radios.
•
Managing customer accounts with unresolved final balances.
•
These objectives serve the City of Columbia Heights' mission and vision to provide affordable high quality services , as
stated within the City Council's 2017 Goals Report.
Budget Comments on Proposed Budget
The proposed budget for 2020 is a netincreaseof $900 or 0.6% from the prior year. This includes:
A $5,500 increase in the annual transfer to the General Fund for administrative labor. This increase effectively includes
•
the cost-of-living increases for both 2019 and 2020 in the same year, due to the timing of the related labor agreements.
A $6,000 decrease in credit card fees. This reflects that a share of the credit card fees on utility bill payments are now
•
being allocated to the Refuse Fund. Previously, these fees were only split between the Water and Sewer Funds.
$1,400 of other combined increases in various lineitems.
•
68
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: SEWER UTILITY ADMINISTRATION & GENERAL
602SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49490ADMINISTRATION & GENERALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies8291,2231,0001,2001,2001,200
2999Other Services & Charges71,08840,05051,30046,50046,50046,500
4999Capital Outlay------
6999Contingencies & Transfers92,80096,39996,500102,000102,000102,000
TOTALS: SEWER UTILITY164,717137,672148,800149,700149,700149,700
Activity Description
The Administration Department of the Sewer Utility Fund accounts for 33.3% of the costs associated with the utility billing
process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the
Water Utility Fund -33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the
Water Utility Fund.
Objectives
The department's ongoing objective is to continually improve its work processes. In 2020, emphasis will be on continuing two
successful initiatives planned in 2018 and implemented in 2019:
Managing customer accounts with repair issues indicated by unusual meter readings or malfunctioning meter radios.
•
Managing customer accounts with unresolved final balances.
•
These objectives serve the City of Columbia Heights' mission and vision to provide affordable high quality services , as stated
within the City Council's 2017 Goals Report.
Budget Comments on Proposed Budget
The proposed budget for 2020 is a netincreaseof $900 or 0.6% from the prior year. This includes:
A $5,500 increase in the annual transfer to the General Fund for administrative labor. This increase effectively includes
•
the cost-of-living increases for both 2019 and 2020 in the same year, due to the timing of the related labor agreements.
A $6,000 decrease in credit card fees. This reflects that a share of the credit card fees on utility bill payments are now
•
being allocated to the Refuse Fund. Previously, these fees were only split between the Water and Sewer Funds.
$1,400 of other combined increases in various lineitems.
•
69
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: STORM SEWER ADMINISTRATION & GENERAL
604STORM SEWERActualActualAdoptedDepartmentCity ManagerCouncil
49690ADMINISTRATION & GENERALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges9061,1281,2001,2001,2001,200
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: STORM SEWER9061,1281,2001,2001,2001,200
Activity Description
The Administration Department of the Sewer Utility Fund accounts for costs directly associated with this fund. At this time,
there are no allocated costs for the utility billing process or meter reading in this fund.
Objectives
The Storm Sewer Administration Department is only a passive collecting point in the accounting system for certain direct
costs. As such, it does not have objectives other than to fulfill this record keeping role. It is not a department that is staffed
directly or indirectly (such as through a labor allocation.)
Budget Comments on Proposed Budget
The proposed budget for 2020 is the same as the 2019 budget. The only item in this budget is a small share of the City's
annual audit costs.
70
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: INFORMATION SYSTEMS
720INFORMATION SYSTEMSActualActualAdoptedDepartmentCity ManagerCouncil
49980INFORMATION SYSTEMSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services285,086312,293319,700330,500330,500330,500
1999Supplies4,7568,5698,3006,0006,0006,000
2999Other Services & Charges54,99452,59463,00064,10064,10064,100
4999Capital Outlay------
6999Contingencies & Transfers--2,0004,0004,0004,000
TOTALS: INFORMATION SYSTEMS344,835373,457393,000404,600404,600404,600
Activity Description
The IS department provides information system implementation, management, support, and training to the City employees.
With the City's dependence on IS, it is imperative to have staff on hand to support and develop the system. Modern information
technologies and training increase City employees' productivity and reduce overall cost of information system ownership.
Major IS components:
Almost 200desktop PCs, virtual PCs, and portable computers.
•
More than 270 phones with 570 phone numbers and voicemail boxes.
•
80 physical and virtual servers and data storage systems.
•
More than 40 printers, copiers, scanners.
•
Almost 250 network devices and components of videosecurity, physical access control systems, and building automation
•
systems.
20 databases.
•
Laserfiche document imaging system (about 450,000 documents with 3.7 million pages).
•
Office applications (word processing, spreadsheets, presentations, e-mail and scheduling).
•
Special departmental applications.
•
Intranet websites.
•
Objectives
1. Ensure efficient, secure, and reliable operation of the City information system.
2. Support City Library staff and patrons.
3. Assist other City departments in upgrading department-specific systems; for example, implementing new point-of-sale system at
the municipal liquor stores.
4. Provide reliable and secure Internet access for city employees.
5. Train users and IS staff to better use city information system.
These internal service objectives provide critical support for all City departments to achieve the Columbia Heights' mission,vision,
and objectives stated within the City Council's 2017 goal-setting report.
Budget Comments on Proposed Budget
The proposed 2020 budget for this department is $11,600 or 3% more than 2019 budget. Majorchanges:
Personal Services are $10,800 more due to COLA and increase in health insurance costs.
•
Computer Equipment is $2,200 less.
•
Repair and Maintenance Services are $7,200 more to accommodate likely increases in support costs by vendors.
•
Equipment Depreciation is $6,000 less.
•
Contingencies are $2,000 more for unforeseen replacement/additions in department devices and software.
•
71
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: IS CAPITAL EQUIPMENT REPLACEMENT
437I.S. CAPITAL EQUIPMENTActualActualAdoptedDepartmentCity ManagerCouncil
49980INFORMATION SYSTEMSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies12,69913,643----
2999Other Services & Charges-4,162-35,00035,00035,000
4999Capital Outlay---36,00036,00036,000
6999Contingencies & Transfers-50,4235,0005,0005,0005,000
TOTALS: IS CAP EQUIP REPLACEMENT12,69968,2275,00076,00076,00076,000
Activity Description
Capital Equipment Replacement fund is used for IS hardware and software purchases with a cost of a unit in the amount
set by city procedures for fixed assets or more and a life expectancy of one year or longer.
Objectives
1. Replace MicrosoftExchange Server 2010 (support will end on 1/14/20) with Microsoft Exchange Server 2016. Licensed to
be purchased will allow free upgrade to Microsoft Exchange Server 2019 in the future.
2. Upgrade Laserfiche document imaging system. The current version is no longer supported byvendor and is not
compatible with new Windows and database servers. Public Internet access to historical documents will be discontinued
due to very low usage and steep software price increase; the historical documents will be available to the public from a
dedicated workstation at the Library.
3. Replace other IS components that are no longer supported by vendors and are not compatible with newer components.
4. Keep using existing IS components as long as they can be efficiently supported.
These internal service objectives serve the key element within the Columbia Heights 'vision of maintaining updated public
facilities, as stated within the City Council's 2017 goal-setting report.
Budget Comments on Proposed Budget
The proposed 2020 budget includes $20,000 for Microsoft Exchange Server upgrade, $16,000 for Laserfiche software
upgrade, both of which are at the end of their support cycles, and $5,000 in contingencies for unforeseen network
component replacements.
It also includes $35,000 for a consultant to prepare both a current assessment of the City's cyber security measures, and
a broad strategic plan to accomodate the ways in which the City's use of technology will change over the next five years
and beyond. This $35,000 is only a very rough estimate. During the last half of 2019, the Information Systems
department is requesting more specific proposals from potential contractors for this two-part study.
72
20120209
Fire ChiefFire Chief
Administrative
Specialist(s)
Assistant Fire ChiefAssistant Fire Chief
Clerk Typist II (PT)PT Clerk Typist II
VolunteerVolunteer
Code Enforcement
Captains (3)
Journeymen (3)
DivisionDivision
(2)
Firefighters (20)Firefighters (22)
73
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74
FIRE
EXPENDITURE SUMMARY
2,200,000
2,000,000
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2017201820192020
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
75
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76
City of Columbia Heights, Minnesota
BUDGET 2020
Fire
PropertyPublic SafetyCap Equip
FireInspectionsGrant - OtherReplacement Fire
101101272431
Revenue
30999Taxes1,400,94765,405--
31999Licenses & Permits400300,000--
32999Intergovernmental160,5052,685-3,866
33999Charge for Services79,00010,000--
34999Fines & Forfeits----
35999Miscellaneous9,584447-3,012
36999Sales and Related Charges----
39199Transfers & Non Rev Receipts---602
Total Revenue1,650,436378,537- 7,480
Expenses
0999Personal Services1,319,391364,400--
1999Supplies77,0005,850--
2999Other Services & Charges260,7508,600--
4999Capital Outlay---35,000
6999Contingencies & Transfers----
Total Expenses1,657,141378,850-35,000
Change to Fund Balance-6,705-313--27,520
77
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78
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: FIRE
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
42200FIREExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services1,132,1731,185,0011,041,1001,319,3911,319,3911,319,391
1999Supplies63,03159,70561,30077,00077,00077,000
2999Other Services & Charges214,618262,316253,400260,750260,750260,750
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: FIRE1,409,8221,507,0221,355,8001,657,1411,657,1411,657,141
Activity Description
The Fire Department provides essential all-hazards prevention and response services including emergency medical care,
fire suppression and investigation, public education, and fire code enforcement services for the citizens of Columbia
Heights and Hilltop. The Department works with local, state, and federal agencies to provide emergency management
services to the City of Columbia Heights for the continued protection of public safety, health, and welfare in our city during
emergencies and natural disasters. The 2018 staffing study is influencing the future mission, direction, and structure of the
department,which this budget reflects.
Objectives
The Fire Department has over 112 years of using pro-active, modern approaches to the provision of essential services to the
public. The addition of two daytime staff members who are primarily focused on property inspections allows the other
firefighting staff to assess, evaluate, develop, and implement changes to modernize the department's provision of services,
training, equipment, as well as explore ways to expand or provide more efficient services to our community at large.
• Amend department firefighter training plans and practices to improve firefighter and community safety.
• Develop recruitment and retention strategies to engage new firefighter recruits and retain current employees.
• Create opportunities to engage the community for fun and education.
• Develop and implement departmental succession and officer development paths.
Fire Budget Comments Continued on Next Page
79
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
Fire Budget Comments Continued
Budget Comments on Proposed Budget
The 2020 Fire budget contains a very noticeable 22% increase above the Adopted 2019 Budget. This increase is largely due
to the addition of two full-time weekday staff members. Additional staffing of any kind globally influences a budget beyond
Personal Services, as new employees must be trained and equipped in order to perform their duties.
ThePersonal Servicessection of the 2020 budget shows an increase over the Adopted 2019 budget. This is due to a variety
of factors including the addition of two full-time weekday staff members, inflationary and contractual obligations for wages,
benefits, and contributions. The percentage of time and wages devoted to Property Inspections is updated to reflect the
addition of the two daytime staff positions and other changes in staff time allocations.Personal Servicesalso contains an
increase to minimum wage for the Paid-on-Call Firefighters, which affects the shift coverage, training, and fire response line
items by approximately 30% with no change in the number of hours dedicated to each line item.
Modest increases in multiple parts of theSuppliessections are a result of the cascading effect of adding staff. Computers,
uniforms, personal protective firefighting equipment, and increased fuel use are the line items most influenced by the
addition of staff.
It is well known that firefighters serve an important role in responding to emergencies and disasters of all types. Public
safety workers experience work-related exposures to not only occasional large scale traumatic events but to the repetitive
daily exposures to many smaller incidents, or even a single one. Keeping our employees resilient to these incidents protects
the most valuable resource we have, our people. While theOther Services and Chargessection of the budget shows a very
minute financial increase, it contains one of the most important additions to this budget. This area of the budget contains
funding for a new Fire Department Employee Mental Health Program, which shows the City’s commitment to the mental
well-being of their first responders. Fire department employees, for no charge, have the opportunity to attend two mental
health therapy sessions annually with a provider specializing in Public Safety mental health. The funding included in this
budget allows for a total of 30 therapy sessions, which we hope will be a great start to maintaining a healthy department.
80
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: PROPERTY INSPECTIONS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
42300PROPERTY INSPECTIONSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services183,883194,683395,900364,400364,400364,400
1999Supplies7196711,7005,8505,8505,850
2999Other Services & Charges6,6558,8629,2008,6008,6008,600
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: PROPERTY INSPECTIONS191,258204,216406,800378,850378,850378,850
Activity Description
The Property Inspections budget encompasses the expenses related to rental property licensing and inspections, long
grass/weed inspections, nuisance inspections, and property maintenance inspections. The program sets the City's minimum
requirements and standards for premises, structures, equipment and facilities for light, ventilation, space, heating, sanitation,
protection from the elements, life safety, safety from fire and other hazards, and for safe and sanitary maintenance; the
responsibility of owners, operators and occupants; the occupancy of existing structures and premises, and for administration,
enforcement and penalties.
Objectives
The addition of two daytime staff focused primarily on inspections supports the City’s mission to build and maintain excellent
housing and neighborhoods by increasing the timeliness, efficiency, and consistency of the Property Inspection Program.
Hire, train, and certify new staff members to facilitate their deployment in the field.
Evaluate policies and procedures related to inspection activities to provide clarity, consistency of enforcement, efficient
licensing and inspection services, and efficient use of staff time.
Evaluate expenditures related to Property Inspections to increase the accuracy of the program’s budget.
Budget Comments on Proposed Budget
The 2020 Property Inspections budget shows a 7% decrease from the Adopted 2019 Budget. The reduction in the percentage
of time allocated to the program from each Fire department position and the addition of the two full-time inspectors’ time to
the allocation calculation accounts for the largest decrease in the Property Inspection Personal Services.
The increase in Supplies reflects the transfer of several line item expenses to this budget from the Fire budget to increase the
accuracy of computing the Property Inspection program expense to the City. The replacement of computer equipment for the
inspection program is the largest single line item transfer and increase in this area of the budget.
82% of the Property Inspections budget is now fundedby fees.
81
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: SAFER GRANT 2015 - 2017
272PUBLIC SAFETY GRANTS - OTHERActualActualAdoptedDepartmentCity ManagerCouncil
42202SAFER GRANT 2015 - 2017ExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services119,773-----
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: SAFER GRANT 2015 - 2017119,773-----
Activity Description
Objectives
Budget Comments on Proposed Budget
82
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP EQUIP REPLACEMENT GENERAL
431CAP EQUIP REPLACEMENT GENERALActualActualAdoptedDepartmentCity ManagerCouncil
42200FIREExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay117,326127,657295,00035,00035,00035,000
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT GENERAL117,326127,657295,00035,00035,00035,000
Activity Description
The Fire Capital Equipment Replacement -General Fund exists to fund the long term ongoing capital equipment needs in
the general fund. The department's detailed 20-year projection schedule of equipment needs and long term
replacementshall be updated to reflect current department priorities and an all-hazards approach to response and
provision of services.
Objectives
Review, replaceor purchase equipment in accordance with the FireDepartment replacement schedule and needs.
Inventory all department equipment and develop, or revise, maintenance and replacement plans to strengthen
infrastructure and enhance all-hazards responsecapabilities.
Evaluate opportunities for shared service and equipmentexpenditures.
Budget Comments on Proposed Budget
This year, the Department is conducting an assessment and revision of its capital replacement needs for the Fire and
Emergency Management and Property Inspections budgets.TheCapital Outlayproposed expenditure for 2020 contains
funding for the purchase of additional 800 MHz radios and accessory Self-Contained Breathing Apparatus (SCBA) support
equipment to increase life safety of department members. Additionally, this line item contains a share of the proposed
Police Drone Project.
83
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84
85
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86
GENERAL GOVERNMENT
EXPENDITURE SUMMARY
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2017201820192020
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
87
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88
City of Columbia Heights, Minnesota
BUDGET 2020
General Government
CityRecognition/Cap. Equip. Repl.
HallSpec EventsContingenciesTransfersGen. Gov. Bldgs.
101101101101431
Revenue
30999Taxes138,030-33,248128,245-
31999Licenses & Permits-----
32999Intergovernmental5,666-1,3655,264-
33999Charge for Services-----
34999Fines & Forfeits-----
35999Miscellaneous16,344-227877-
36999Sales and Related Charges-----
39199Transfers & Non Rev Receipts-----
Total Revenue160,040- 34,840134,386-
Expenses
0999Personal Services-----
1999Supplies17,300----
2999Other Services & Charges143,400----
4999Capital Outlay-----
6999Contingencies & Transfers--35,000135,000-
Total Expenses160,700-35,000135,000-
Change to Fund Balance-660--160-614-
89
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90
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CITY HALL
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41940CITY HALLExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services1,199262----
1999Supplies15,84825,26615,40017,30017,30017,300
2999Other Services & Charges126,364115,661142,300143,400143,400143,400
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: CITY HALL143,411141,188157,700160,700160,700160,700
Activity Description
This department accounts for the general maintenance of City Hall. The major expenses in this budget are utilities, janitorial
expenses, building maintenance, and HVAC.
Due to the age of the building, it is susceptible to significant unplanned emergency maintenance over time. Additionally, a
significant portion of the department's budget is for weather-dependent utility costs. These greater risk factors, relative to
many other departments, are considered when estimating the next year's budget.
Objectives
The development of a master plan for City Hall is a short-term objective in the City of Columbia Heights' 2017 Goals Report.
This department's role in that objective is to maintain the existing City Hall in a condition that is safe and respectable untilthe
master plan is implemented.
Budget Comments on Proposed Budget
The proposed 2020 budget for this department is an increase of $3,000 or 2% over 2019.
Maintenance costs for City Hall are routinely budgeted at a high level in this department, in order to address the
•
unpredictable timing and significance of repairs required to an obsolete older building in poor condition.
The current five-year leases for the postage meter and folder/inserter (mailing) machine expire in 2019. This budget
•
assumes those leases will be renewed at comparable rates.
Prior to 2019, charges for interdepartmental labor appear in this budget for occasional public works time spent to
•
maintain City hall, or to install furniture, etc. Beginning in 2019, these occasional services are included within line item
4010 included in Other Services and Charges .
91
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: RECOGNITION/SPECIAL EVENTS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45050RECOGNITION/SPECIAL EVENTSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies7849091,700---
2999Other Services & Charges41,13341,17840,300---
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: RECOGNITION/SPECIAL EVENTS41,91742,08742,000---
Activity Description
See below.
Objectives
.
See below
Budget Comments on Proposed Budget
For 2020, activities and line items previously reported in this department have been reclassified to other departments. For
example, the fireworks were moved to the Recreation department, the flowers for the beautification program were moved to
the Parks department, and the newsletter was moved to the Cable Television budget, which funds half of the
Communications Coordinator position.
92
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CONTINGENCIES
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
49200CONTINGENCIESExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges7,9954,053----
4999Capital Outlay------
6999Contingencies & Transfers--35,00035,00035,00035,000
TOTALS: CONTINGENCIES7,9954,05335,00035,00035,00035,000
Activity Description
This departmentwas established to budget and account for activities not budgeted under other departments.
Objectives
The objectiveof the Contingency Departmentis to allow for sufficient flexibility in the overall budget to adapt to items which,
cannot be projected/forecasted with sufficient certainty to be detailed in the budget. This supports the element within the
Columbia Heights Vision of well-planned and well-maintained public services/infrastructure, as statedin the City of Columbia
Heights' 2017 Goals Report.
Budget Comments on Proposed Budget
The proposed contingency budgeted for 2020 of $35,000 is the same as for the 2017 -2019 budget years.
93
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: TRANSFERS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
49300TRANSFERSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers-1,400,000135,000135,000135,000135,000
TOTALS: TRANSFERS-1,400,000135,000135,000135,000135,000
Activity Description
This departmentwas established to account for transfers out from the General Fund to other city funds.
Objectives
This department's only objective is to be a pass-through point between the general fund and other funds, separate
fromthe operating departments within the general fund.
Budget Comments on Proposed Budget
The only item proposed in this budget for 2020 is an annual transfer of $135,000 of general fund property tax levy to
Fund 201 Planning and Inspections, in order to provide for approximately two existing planning-related staff positions.
Prior to 2019, these two positions were funded by the HRA special district property tax levy. That special district levy is
now planned for EDA redevelopment projects, and is recorded in EDA Redevelopment Fund 408.
94
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAPITAL EQUIP. GENERAL GOVERNMENT BLDGS.
431CAPITAL EQUIPMENT REPLACEMENT FUNDActualActualAdoptedDepartmentCity ManagerCouncil
41940GENERAL GOVERNMENT BUILDINGSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay28,000-----
6999Contingencies & Transfers------
TOTALS: GENERAL GOVERNMENT BUILDINGS28,000-----
Activity Description
This departmentwas established to account for periodic purchases of equipment that are not included in the budgets of other
functional areas, such as equipment used by multiple functional areas, or equipment purchased as a group for the benefit of
multiple functional areas.
Objectives
There are noitems scheduled in this budget for 2020
Budget Comments on Proposed Budget
There are noitems scheduled in this budget for 2020.
95
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96
200319,000319,20063,20063,200256,000
255,000
Service
Liquor
-----------
Debt
639
Storm SewerDebt Service
80061,00061,8006,6006,60055,200
56,600
-----------
634
Debt Service
Sewer Fund10059,00059,1006,2006,20052,900
53,400
-----------
632
1,00085,00086,0008,9508,95077,050
Fund Debt
80,000
Service
Water
631-----------
189,8005,000194,800242,900193,200436,100-241,300
Park Area
n/an/a
TIF (T6)
Huset
---------
372
TIF T4 Kmart/
81,0005,00086,0005,00082,00087,000-1,000
Central Ave
n/an/a
---------
371
Pubfacilities Refnd
203,843197,900
197,0436,800197,9005,943
2018A GO
n/an/a
----------
348
City of Columbia Heights, Minnesota
293,023250,000533,100
1,000544,023533,10010,923
2017B Public
n/an/a
---------
Safety
BUDGET 2020
347
Bonds
242,934225,000400468,334455,400455,40012,934
2015 GO
n/an/a
Library
346
---------
40035,00035,40047,70047,700-12,300
2013 GO
Improve
n/an/a
345
----------
2009A Public
n/an/a
Facility
-------------
---
344
2008B Public
n/an/a
----------------
Safety
343
2008A G.O.
106,300106,30099,30099,3007,000
n/an/a
Sullivan
Shores
-------
----
315
Proprietary Fund Information
Transfers & Non Rev ReceiptsOther Services and ChargesCapital Outlay/Debt Service
Contingencies & Transfers
Sales and Related Charges
Debt Principal Paid (Adv.)
Charge for Services
Intergovernmental
Licenses & Permits
Personal Services
Capital Additions
Fines & Forfeits
Change to Fund Balance
Miscellaneous
Expenses
Revenue
Supplies
Total Expenses
Taxes
Total Revenue
309993199932999339993499935999369993919909991999299949996999
97
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98
20120209
Library DirectorLibrary Director
YYouth outh
Adult Adult LibraryLibraryLibrary
Clerk-Typist IIClerk-Typist II
Pages
Library
ServicesServicesServicesServicesSupervisorSupervisorAide
(2)(2)
(11 PT)
Clerk
Librarian Librarian LibrarianLibrarian(3 PT)(3 PT)(PT)
99
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100
LIBRARY
EXPENDITURE SUMMARY
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2017201820192020
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
101
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102
City of Columbia Heights, Minnesota
2020
Library
Revenue
30999Taxes1,002,850
31999Licenses & Permits-
32999Intergovernmental-
33999Charge for Services15,300
34999Fines & Forfeits11,000
35999Miscellaneous12,500
36999Sales and Related Charges-
39199Transfers & Non Rev Receipts11,000
Total Revenue1,052,650
Expenses
0999Personal Services706,700
1999Supplies98,500
2999Other Services and Charges232,950
4999Capital Outlay-
6999Contingencies & Transfers14,500
Total Expenses1,052,650
Change to Fund Balance-
103
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104
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: LIBRARY
240LIBRARYActualActualAdoptedDepartmentCity ManagerCouncil
45500LIBRARYExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services564,042604,497670,200706,700706,700706,700
1999Supplies92,98193,41998,70098,50098,50098,500
2999Other Services & Charges175,265203,752219,100232,950232,950232,950
4999Capital Outlay------
6999Contingencies & Transfers14,31714,71114,70014,50014,50014,500
TOTALS: LIBRARY846,606916,3791,002,7001,052,6501,052,6501,052,650
Activity Description
The Library serves a diverse community's need for access to resources, information, and technology in a welcoming
environment. It collects and lends materials in multiple formats including books, magazines, newspapers, music, videos,
and energy meters. It provides educational programs and services including literacy-based storytimes, adult language
learning and literacy programs, reading programs for all ages, arts and cultural events, and home delivery of materials.
The Library provides free access to computer software programs, the internet, and online research and instructional
databases. It facilitates summer nutritional programs for children and provides space for individual work, study and
public meetings. Library staff provide one-to-one and class-based computer instruction as well as research and
reference assistance. Library staff provide customer service during 54 operational hours each week. The Library
contracts with Anoka County Library for inclusion in an integrated library system to manage patron information and
collection inventory, delivery of materials, and access to electronic resources such as databases, e-books, e-magazines,
and downloadable audiobooks. It participates in the Metropolitan Library Service Agency (as an Associate Library), the
Minitex multi-state interlibrary loan program, the Statewide Borrowers' Compact, and METRONET. These cooperative
agreements enable Columbia Heights residents to gain access to library materials, special services, and electronic
resources available throughout the state of Minnesota. The cooperative agreements also provide staff with professional
training and development opportunities.
Objectives
In 2020 Library staff will connect visitors with the information and materials they need; provide a safe and welcoming
space to study, work, and connect with neighbors; offer educational and entertaining programming for children and adults;
and address the unique information and continuing education needs of the Columbia Heights community. 2020 will be the
fourth full year in the Central Avenue facility. Borrowing of materials, use of study and meeting rooms, time spent on
public computers and attendance at library programs increased in 2018 while numbers of visitors remained about the
same.
Library Budget Comments Continued on Next Page
105
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
Library Budget Comments Continued
Budget Comments on Proposed Budget
The proposed budget for 2020 includes a 5% increase over the 2019 adopted budget.
Personnel:
Personnel expenses account for two-thirds of the overall library budget. $36,500 of the proposed $52,900 increase for
2020 is in this area. Contracts granting a 3% wage increase have been made with all bargaining units; this increase has
been extended to the part-time staff who last received a wage increase in 2016. In 2020, one of six full-time staff and
three of fifteen part-time library staff will still be progressing through approved steps of pay ranges. The library aide
position, which was unstaffed from 2017 through mid-2019, will be staffed at 14 hours per week. Staffing levels are
sufficient to allow 54 hours of public service each week.
Supplies:
The overall supplies budget is essentially unchanged from the adopted 2019 budget. The slight increase in line 2025 (ACS
supplies) anticipates the need to purchase RFID tags for the first time since 2015. A slight increase in the program
supplies budget is offset by a decrease in the general supplies budget and reflects actual spending levels in 2018. A new
line 2190 has been added to offer a limited number of downloadable educational videos to library users.
Other Services and Charges:
This section of the budget incorporates a 6.3% increase over 2019. Electricity, gas, water and sewer were estimated at
5% over 2018 actual expenditures. Line 3810 (electrical) also includes amortized costs for the purchase and installation
of rooftop solar panels. The slight Increase in line 4000 (repair and maintenance) anticipates an increase for the
Columbia Heights portion of a new Anoka County Library purchase of public computer management software to enable
authentication, print management, and fee collection from patron computers. Chargebacks for information systems
service have increased from $22,000 in 2016 to $70,200 in 2020 based on increased numbers of public computers. The
increased charge is only partially offset by an $11,000 transfer from the Cable TV fund.
Capital Outlay:
No capital outlay is anticipated for 2020.
Other Financing Uses:
Charges for the library share of city administrative staff have decreased slightly from 2019.
106
20120209
FinanceFinance
DirectorDirector
Assistant Finance Assistant Finance
Liquor Operations Liquor Operations
IS DirectorIS Director
Liquor Operations Liquor Operations
DirectorDirector
Manager Manager
Manager Manager
Assistant Liquor Assistant Liquor
Assistant IS Assistant IS
Store Manager Store Manager
DirectorDirector
(4)(4)
Store Supervisor Store Supervisor
ISIS
(2 FT)(2 FT)
TechnicianTechnician
(4 PT)(4 PT)
FT Retail Clerk (1)FT Retail Clerk (1)
PT Retail Clerk (30)PT Retail Clerk (30)
Receptionist/Receptionist/
Accounting Accounting
Accounting Accounting
AccountingAccounting
AccountingAccounting
AccountingAccounting
PayrollPayroll
AccountingAccounting
CashierCashier
Clerk I:Clerk I:
Clerk II:Clerk II:
Clerk II - Clerk II -
Clerk IClerk I
AccountantAccountant
Clerk IIClerk II
CoordinatorCoordinator
(PT)(PT)
UtilityUtility
Utility Utility
FinanceFinance
107
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1108
LIQUOR
EXPENDITURE SUMMARY
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
2017201820192020
Personal ServicesSupplies, including Cost of Goods
Other Services & ChargesCapital Outlay
Contingencies & Transfers
109
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110
City of Columbia Heights, Minnesota
BUDGET 2020
Liquor Operating
Store #1Store #2Store #3
609609609
Revenue
30999Taxes---
31999Licenses & Permits---
32999Intergovernmental---
33999Charge for Services---
34999Fines & Forfeits---
35999Miscellaneous8,9457,0983,401
36999Sales and Related Charges4,120,5003,291,0001,356,000
39199Transfers & Non Rev Receipts---
Total Revenue4,129,4453,298,0981,359,401
Expenses
0999Personal Services576,500475,400160,000
1999Supplies, including cost of goods3,071,3002,479,2001,018,700
2999Other Services and Charges295,700237,20064,200
4999Capital Outlay---
6999Contingencies & Transfers---
Total Expenses3,943,5003,191,8001,242,900
Change to Fund Balance185,945106,298116,501
Proprietary Fund Information
Capital Asset Purchases---
111
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: LIQUOR STORE #1
609LIQUORActualActualAdoptedDepartmentCity ManagerCouncil
49791LIQUOR STORE #1ExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services488,396540,513551,400576,500576,500576,500
1999Supplies2,951,5153,040,7523,035,1003,071,3003,071,3003,071,300
2999Other Services & Charges270,324272,764283,600295,700295,700295,700
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: LIQUOR STORE #13,710,2363,854,0293,870,1003,943,5003,943,5003,943,500
Activity Description
Under MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol . Municipal liquor
stores can also generate income for the community, reducing the amount of property taxes otherwise required for city
operations. The income opportunities are limited however, by significant market competition within the metro area.
Additionally, when the current Top Valu I facility was constructed in 2007-2008 at 4950 Central Avenue NE, the City Council
chose to construct the building to very strict design guidelines, so that this store will be a leading example for other businesses
in the community for many years.
Our city's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds for city
infrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such as
D.A.R.E.
Objectives
Carrying on from 2019, the liquor operation will continue to developthe product offerings and sales strategies that allows the
stores to stay current with the rapidly changing Twin Cities metro market. A shift in advertising concepts will also supportthe
growth of the stores. In 2020 advertising will be pulled from redundant local papers and shift to media that will target a new
customer base. New strategies include; increased Social Media presence, industry specific publications and apps and zip code
focused mailings.
Branded uniforms will also be introduced to all staff in 2020 to provide a consistent, cohesive look for the operation. This will
help our employees stand out to customers, provide a sense of unity and improve the brand image and customer service of
the operation.
2020 will bring a migration of inventory and processes to a new point-of-sale system, as our current system will no longer be
supported by Microsoft. The upgrade will allow us to continue our achievements in inventory management, purchasing and
historical sales data which allow the operation to continue to be financially sound.
Budget Comments on Proposed Budget
Within the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the most recent
sales projections available. Apart from the cost of goods sold, the proposed increasein 2020 operating expenses for all three
stores combined is $54,400 or 3% over the 2019 budget.
$26,500 of this increase (for all three stores combined) is in personnel, primarilyforcost-of-livingincreases in labor
agreements.
We note that personnel was over-budgeted for store 3 in 2019 andunder-budgeted by an equal amount for stores 1 & 2 in
2019, relative to where the staffing actually occurs. For this reason, the2020 budget for store 3 shows a decrease in personnel
from the 2019 budget. We also note that the average budgeted increase in personnel for all stores combined over the
combined period of 2019 and 2020 is 3.3% per year, which closely follows the labor agreements for those years.
The proposed 2020 increase in non-personnel costs is $27,900 (for all three stores combined). The largest components of this
are $9,200 to sealcoat all three parking lots, an increase in credit card fees of $6,500 to match actual sales , $3,200 more in
advertising to remain competitive, and a $2,800 premium increase for property and liability insurance.
112
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: LIQUOR STORE #2
609LIQUORActualActualAdoptedDepartmentCity ManagerCouncil
49792LIQUOR STORE #2ExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services410,930445,311453,800475,400475,400475,400
1999Supplies2,398,2102,417,5992,478,7002,479,2002,479,2002,479,200
2999Other Services & Charges217,649212,314226,900237,200237,200237,200
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: LIQUOR STORE #23,026,7883,075,2243,159,4003,191,8003,191,8003,191,800
Activity Description
Under MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol . Municipal liquor
stores can also generate income for the community, reducing the amount of property taxes otherwise required for city
operations. The income opportunities are limited however, by significant market competition within the metro area.
Additionally, when the current Top Valu I facility was constructed in 2007-2008 at 4950 Central Avenue NE, the City Council chose
to construct the building to very strict design guidelines, so that this store will be a leading example for other businessesinthe
community for many years.
Our city's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds for city
infrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such as D.A.R.E.
Objectives
Carrying on from 2019, the liquor operation will continue to developthe product offerings and sales strategies that allows the
stores to stay current with the rapidly changing Twin Cities metro market. A shift in advertising concepts will also supportthe
growth of the stores. In 2020 advertising will be pulled from redundant local papers and shift to media that will target a new
customer base. New strategies include; increased Social Media presence, industry specific publications and apps and zip code
focused mailings.
Branded uniforms will also be introduced to all staff in 2020 to provide a consistent, cohesive look for the operation. This will help
our employees stand out to customers, provide a sense of unity and improve the brand image and customer service of the
operation.
2020 will bring a migration of inventory and processes to a new point-of-sale system, as our current system will no longer be
supported by Microsoft. The upgrade will allow us to continue our achievements in inventory management, purchasing and
historical sales data which allow the operation to continue to be financially sound.
Budget Comments on Proposed Budget
Within the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the most recent
sales projections available. Apart from the cost of goods sold, the proposed increasein 2020 operating expenses for all three
stores combined is $54,400 or 3% over the 2019 budget.
$26,500 of this increase (for all three stores combined) is in personnel, primarilyforcost-of-livingincreases in labor agreements.
We note that personnel was over-budgeted to store 3 in 2019 andunder-budgeted by an equal amount to stores 1 & 2 in 2019,
relative to where the staffing actually occurs. For this reason, the2020 budget for store 3 shows a decrease in personnel from
the 2019 budget. We also note that the average budgeted increase in personnel for all stores combined over the combined
period of 2019 and 2020 is 3.3% per year, which closely follows the labor agreements for those years.
The proposed2020 increase innon-personnel costs is $27,900 (for all three stores combined) . The largest componentsof this
are $9,200 to sealcoat all three parking lots, an increase in credit card fees of $6,500 to match actual sales , $3,200 morein
advertising to remain competitive, and a $2,800 premium increase for property and liability insurance.
113
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: LIQUOR STORE #3
609LIQUORActualActualAdoptedDepartmentCity ManagerCouncil
49793LIQUOR STORE #3ExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services143,285150,279180,200160,000160,000160,000
1999Supplies974,9731,021,7991,008,4001,018,7001,018,7001,018,700
2999Other Services & Charges48,74455,28857,90064,20064,20064,200
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: LIQUOR STORE #31,167,0021,227,3651,246,5001,242,9001,242,9001,242,900
Activity Description
Under MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol . Municipal liquor stores can
also generate income for the community, reducing the amount of property taxes otherwise required for city operations. The income
opportunities are limited however, by significant market competition within the metro area.
Additionally, when the current Top Valu I facility was constructed in 2007-2008 at 4950 Central Avenue NE, the City Council chose to
construct the building to very strict design guidelines, so that this store will be a leading example for other businesses inthe community
for many years.
Our city's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds for City
infrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such as D.A.R.E.
Objectives
Carrying on from 2019, the liquor operation will continue to developthe product offerings and sales strategies that allows the stores to
stay current with the rapidly changing Twin Cities metro market. A shift in advertising concepts will also support the growth of the stores.
In 2020 advertising will be pulled from redundant local papers and shift to media that will target a new customer base. New strategies
include; increased Social Media presence, industry specific publications and apps and zip code focused mailings.
Branded uniforms will also be introduced to all staff in 2020 to provide a consistent, cohesive look for the operation. This will help our
employees stand out to customers, provide a sense of unity and improve the brand image and customer service of the operation.
2020 will bring a migration of inventory and processes to a new point-of-sale system, as our current system will no longer be supported by
Microsoft. The upgrade will allow us to continue our achievements in inventory management, purchasing and historical sales data which
allow the operation to continue to be financially sound.
Exterior and interior updates to improve the visual appeal of this store in 2019 and 2020 are planned as part of a larger project
approved by the City Council in prior years. These updates include exterior trim, lighting, signage, flooring, paint, counters,and additional
security cameras.
Budget Comments on Proposed Budget
Within the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the most recent sales
projections available. Apart from the cost of goods sold, the proposed increasein 2020 operating expenses for all three stores combined is
$54,400 or 3% over the 2019 budget.
$26,500 of this increase (for all three stores combined) is in personnel, primarilyforcost-of-livingincreases in labor agreements.
We note that personnel was over-budgeted to store 3 in 2019 andunder-budgeted by an equal amount to stores 1 & 2 in 2019, relative
to where the staffing actually occurs. For this reason, the2020 budget for store 3 shows a decrease in personnel from the 2019 budget.
We also note that the average budgeted increase in personnel for all stores combined over the combined period of 2019 and 2020 is 3.3%
per year, which closely follows the labor agreements for those years.
The proposed 2020 increase in non-personnel costs is $27,900 (for all three stores combined) . The largest components of this are $9,200
to sealcoat all three parking lots, an increase in credit card fees of $6,500 to match actual sales , $3,200 more in advertising to remain
competitive, and a $2,800 premium increase for property and liability insurance.
114
City of Columbia Heights, Minnesota
BUDGET 2020
Liquor Non-Operating
Non-Operating
609
Revenue
30999Taxes-
31999Licenses & Permits-
32999Intergovernmental-
33999Charge for Services-
34999Fines & Forfeits-
35999Miscellaneous556
36999Sales and Related Charges-
39199Transfers & Non Rev Receipts-
Total Revenue556
Expenses
0999Personal Services-
1999Supplies, including cost of goods-
2999Other Services and Charges-
4999Capital Outlay23,000
6999Contingencies & Transfers469,900
Total Expenses492,900
Change to Fund Balance-492,344
Proprietary Fund Information
Capital Asset Purchases-
115
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: LIQUOR NON-OPERATING
609LIQUORActualActualAdoptedDepartmentCity ManagerCouncil
49794LIQUOR NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay---23,00023,00023,000
6999Contingencies & Transfers549,200414,944449,400469,900469,900469,900
TOTALS: LIQUOR NON-OPERATING549,200414,944449,400492,900492,900492,900
Activity Description
To improve the analysis of results at each of the three stores, activity that is not a function of store operations is
accounted for separately in the non-operating department 49794. These non-operating activities routinely include
acquisition of equipment over $5,000; construction of building or parking lot improvements; debt service; and
transfers to other city funds.
Objectives
Fund the replacementof the point-of-sale system used to record all sales and inventory transactions at the three
stores. The current system is Microsoft-based and Microsoft will cease supporting it in 2020. It was originally
installed in 2008.
Continue funding the Infrastructure Fund 430 at $50,000 per year, as in prior years. This supports the key element of
strong infrastructure stated in the City Council's 2017 goal-setting report.
Continue funding D.A.R.E. and other police community programs within the General Fund at $10,000 per year, as in
prior years. This supports the key element of safe community stated in the City Council's 2017 goal-setting report.
Budget Comments on Proposed Budget
The budget for this department is $43,500 or 10% higher for 2020 than for 2019.
$23,000 of this increase is for the replacement of the point-of-sale system mentioned above. This a relatively small
amount for the first-year cost of a new system, including replacement of 9 cashier terminals, because staff expects
the replacement system price will be structured as an on-going monthly subscription. This contrasts with the old
system which was structured as a single large upfront purchase with occasional hourly labor charges for
maintenance.
$15,000 of this increase reflects increased annual principal payments on bonds that financed store construction.
These payments were intentionally structured in this manner during the 2017 refinancing of this debt, in order to
keep interest costs lower over the term of the financing.
116
POLICE
City of Columbia Heights
2020
Police Chief
Police CaptainPolice Captain
Office Supervisor
AdministrationOperations
1 Lead Rec TechI.S. Specialist
3 Record Techs
`
SergeantSergeant
Sergeant
Sergeant
Night Shift
Night shift
Day Shift
Day shift
1 DTF
4 officers
4 officers
1 COP Officer
2 officers
3 officers
2 Invest
2 SRO
2 SCU
7 PT CSO
1 FT CSO
Reserves
117
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118
POLICE
EXPENDITURE SUMMARY
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
2017201820192020
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
119
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120
City of Columbia Heights, Minnesota
BUDGET 2020
Police
Police
Capital
PoliceEquipment
101431
Revenue
30999Taxes4,295,412-
31999Licenses & Permits37,000-
32999Intergovernmental524,31421,330
33999Charge for Services272,500-
34999Fines & Forfeits56,000-
35999Miscellaneous29,38616,615
36999Sales and Related Charges--
39199Transfers & Non Rev Receipts10,0003,323
Total Revenue5,224,61241,268
Expenses
0999Personal Services4,583,000-
1999Supplies180,9009,000
2999Other Services & Charges481,270-
4999Capital Outlay-184,100
6999Contingencies & Transfers--
Total Expenses5,245,170193,100
Change to Fund Balance-20,558-151,832
121
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122
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: POLICE
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
42100POLICEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services3,789,8833,761,5264,205,5004,583,0004,583,0004,583,000
1999Supplies131,164185,923175,400180,900180,900180,900
2999Other Services & Charges361,410440,391456,900481,270481,270481,270
4999Capital Outlay414-----
6999Contingencies & Transfers------
TOTALS: POLICE4,282,8714,387,8404,837,8005,245,1705,245,1705,245,170
Activity Description
This is the general budget for day-to-day operations in the Police Department, including personnel costs, general supply costs,
and other services and charges.
The Police Department provides public safety and crime prevention services to the citizens of Columbia Heights and Hilltop.
This includes police patrol, investigations, community policing activities, the Street Crimes unit, a Drug Task Force officer,
School Liaison Officers (Dist. #13), traffic enforcement, code enforcement, and administration.
Objectives
The Police Department's Mission Statement is:
The Columbia Heights Police Department is committed to active partnerships with the community in order to protect life and
property, innovatively solve problems, and enhance the safety and qualify of life in the communities we serve.
Each year, the Police Department participates in planning to develop a Strategic Plan for the coming year. The strategies,
objectives and action plan outlined in that plan form the framework for the department's activities in the areas of Problem
Oriented Policing, Community Oriented Policing/Partnerships and Communication, Accountability, and Training. Further,
budgetary planning and spending decisions are based on this plan, particularly in terms of resource allocations, spending for
community-related programs, and training.
Police Budget Comments Continued on Next Page
123
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
Police Budget Comments Continued
Budget Comments on Proposed Budget
Personnel:Personnel costs for all employees were calculated based on 2020 contract amounts, plus expected movement
through salary and longevity steps. In addition to increases over 2019 amounts in wage and fringe, the amount calculated for
PERA has also increased. Line item 1020 Overtime was increased in an attempt to bring it more in line with actual costs. During
2019, the number of part-time CSO's was increased from five to seven, while maintaining the same overall number of hours.
This increase gives us additional flexibility for scheduling, particularly since two of our PT CSO's will be out of the city attending
college but will remain on our employee roster and will be working minimal hours.
The major changes to Personnel are recommendations from the staffing study: the request to add a 28th officer, and a lead
records tech which was approved by the City Council to be hired mid-year 2019. It should also be noted that the Police Dept.
will be working with Human Resources to conduct a market rate analysis on the Captains position which may impact the salary
range in the future.
Supplies:Line item 2011 Computer Equipment is down significantly due to the number of computers purchased at the end of
2018. Line item 2172 Uniforms is up slightly from the 2019 budgeted amount because of the increase in the number of
personnel. Line item 2282 Gas, Oil and Lubricants is also up somewhat due to the expected increase in the cost of fuel.
Other Services and Charges:Requested increases to line item 3050 Expert and Professional Services include $5,000 to
Alexandra House for victim services previously subsidized by outside grants, $1,000 for a Wellness-related program that allows
officers up to two visits to a cop-competent licensed therapist, and $6,000 for an external Property room audit. The League of
MN Cities recommends an audit of this nature as being best practices, and we are requesting it this year, and plan to includeit
going forward in the off-years of the state-required external Body-Worn Camera audit. Line item 3105 Training is up over the
2019 budgeted amount because we are adding $5,000 to cover a Captain's attendance at the Northwestern Staff and
Command training, which is important development training for police administrators. We will continue to include funding in
future budgets to cover training for both Captains as well as the Sergeants. Line item 3211 Cell Phones is up $5000 over the
2019 budgeted amount to account for the increase in cell phones in order to provide one to each officer. This was a
recommendation of the staffing study, and is also best practice in support of the requirement that officers not use their
personal devices for work related matters. Line item 3600 Insurance sees an increase in $6,100 for liability and property
insurance. Line item 4100 Rents and Leases continues to include an amount of $19,700 which covers the third year of a five
year lease agreement for Axon body worn cameras.
124
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: POLICE CAPITAL EQUIPMENT
431GENERALActualActualAdoptedDepartmentCity ManagerCouncil
42100POLICE CAPITAL EQUIPMENTExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies22,13158,015203,0009,0009,0009,000
2999Other Services & Charges------
4999Capital Outlay112,40472,264108,700184,100184,100184,100
6999Contingencies & Transfers------
TOTALS: POLICE CAPITAL EQUIPMENT134,534130,279311,700193,100193,100193,100
Activity Description
The Capital Equipment budgetfor 2020 includes:
The purchase and set-up of two marked vehicles and one unmarked vehicle
A drone (to include required equipment/training/licensing) for enhancing public safety operations (searches, sur-
veillance, search and rescue, fire scene overview, disaster assessment, etc.) as well as non-public safety uses to in-
clude lot and park inspections and forestry management.
Objectives
The Police Department's objectives as they relate to Capital Equipment are to obtain and maintain vehicles and capital
equipment in a way that meets the needs and requirements of the department, while utilizing best practices to obtain the
highest value and affordability.
Police Capital Equipment Budget Comments Continued on Next Page
125
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
Police Capital Equipment Budget Comments Continued
Budget Comments on Proposed Budget
Vehicles:
As a part of the Police Department Capital Equipment replacement plan to maintain a safe and dependable vehicle fleet,
the Police Department requests authorization to purchase two Ford Police Interceptor patrol vehicles. The purchase of
two marked squad cars per year allows the department to keep the fleet in better working order, and aids in controlling
costs on replacement parts. This also allows the marked squads to be rotated out of the police fleet after five years of
service, and rotated into another department in the city, who in turn get a better operating vehicle for conventional uses.
The police department is budgeting for the purchase of two Ford Utility vehicles for 2020. The advantages presented by
the Utility include the added space for occupants and gear and increased maneuverability in poor weather conditions.
The added room will be used to better store and carry police equipment and supplies to include entry tools, first aid
equipment and tactical gear. In addition, the increased size of the passenger compartment in the Utility vehicle offers
better room and comfort for our larger and taller officers. The vehicle will be purchased from the dealership awarded
under the State of Minnesota Cooperative Purchasing Venture (CPV)
In addition, the police department is budgeting to replace one unmarked vehicle in 2020. The vehicle scheduled for
replacement is a 2010 Chevy Impala with over 65,000 miles on it. The age and mileage make this an unsafe vehicle for use
in police emergency driving. The police department plans to purchase a 2020 Chevy Traverse or similar vehicle from the
CPV. This vehicle has comparable pricing and fuel economy when compared to past vehicle purchases, and is roomier and
better equipped to carry needed police equipment.
Ford implemented increased pricing with the 2020 model year. This model includes a hybrid engine.
The police department is budgeting to purchase the following vehicles:
2 -2020 Ford Police Interceptor Utility vehicles $36,492.56 each
1 –2020 Unmarked Chevy Traverse or Similar $26,861.46
Total: $99,846.58(99,900)
The police department is also budgeting to expend up to$45,940.00(46,000) outfitting and setting up these vehicles for
patrol use. This amount includes the standard set-up as has been done in the past, plus the purchase of necessary
equipment for the squads including laptop computers. There are increases in this area as a result of our 2018 vendor no
longer doing squad car work, and additional costs associated with a new vendor. In addition, Ford has made changes
requiring the purchase of replacement equipment. The squad outfitting will be awarded to the vendor listed on the State
of MN CPV or a comparable vendor.
The total budgeted for squad cars and set-up in 2020 is$145,786.58(145,900)
Drone Purchase:
In looking at current and future public safety operations, the police and fire departments were able to identify several
instances in which a drone has been or would have been a practical tool for enhancing operations. The current option
available to the police department is a drone located with the Anoka County Sheriff’s office in the north end of Anoka
County. The response time can often be lengthy when the issue is time critical. In researching a potential drone purchase,
it has been determined that there are opportunities for use by police, public works, fire and community development.
Primary and secondary uses of a drone include suspect searches, surveillance, search and rescue, fire scene overview,
disaster assessment, accident and crime scene mapping, city videography, building and tower inspection, lot and park
inspections, and forestry management. While primarily housed in the Public Safety Building, it is expected to be used by
several departments.
In collaboration with the fire and public works departments, the police department is budgeting capital of $47,200 to
purchase drone equipment and conduct the initial training requirements. A vendor will be identified and awarded based
on pricing and services provided.
126
PUBLIC WORKS
City of Columbia Heights
2020
PW Director/City Engineer
Administrative
Assistant - A
Assistant City
Engineer
Refuse
Facilities
Vehicle
Street & Park
Utilities
Maintenance
Maintenance
Coordinator
Superintendent
Superintendent
Supervisor
Supervisor
PW Specialist
Foreperson
Foreperson
(1)
(2)
Custodian I
UrbanCustodian II
Eng
Eng
Maintenance
Assessing
Maintenance
Mechanic
(PT)
(PT)
Forestry
Tech
Tech
Worker (7)
Clerk (PT)
Worker (12)
Specialist
IV (2)
III
(3)
(1)
127
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128
PUBLIC WORKS
EXPENDITURE SUMMARY
25,000,000
24,000,000
23,000,000
22,000,000
21,000,000
20,000,000
19,000,000
18,000,000
17,000,000
16,000,000
15,000,000
14,000,000
13,000,000
12,000,000
11,000,000
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
2017201820192020
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
129
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130
203,4298,35021,5001,392234,671138,3956,70090,550235,645-974
n/an/a
------
Forestry
Urban
101
969,18939,7826,6301,015,601672,99185,850256,9003,5001,0001,020,241-4,640
n/an/a
-----
Parks
101
105,5324,332722110,58676,23116,25018,610111,091-505
n/an/a
Traffic Signs
-------
101
159,2516,5377,0001,089173,8777,1151,325166,200174,640-763
n/an/a
------
Lighting
Street
City of Columbia Heights, Minnesota
101
BUDGET 2020
Public Works
839,48810,00054,9598,0005,743918,190583,257141,750193,7003,500922,207-4,017
n/an/a
----
Streets
101
387,35015,9002,650405,900320,05417,50070,200407,754-1,854
n/an/a
Engineering
-------
101
Proprietary Fund Information
Transfers & Non Rev Receipts
Other Services and Charges
Contingencies & Transfers
Sales and Related Charges
Debt Principal Paid (Adv.)
Capital Asset Purchases
Charge for Services
Licenses & PermitsIntergovernmental
Personal Services
Fines & Forfeits
Miscellaneous
Capital Outlay
Change to Fund Balance
Expenses
Revenue
Supplies
Taxes
Total Expenses
Total Revenue
309993199932999339993499935999369993919909991999299949996999
131
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132
34,084
1,795519,721521,516164,93248,050203,45071,000487,432
FundCap EquipMaintenanceConstructionWaterCap EquipSewerCap EquipConstructionRefuseWater
InfrastructurePW Govt'lSt. Aid MaintSt. Aid MaintWaterSewerState Aid ConsStorm
---------
430431212212601433602432402603604
40,003
102,00031,0002,042,0002,175,000127,4371,805,600107,76094,2002,134,997
--------
312,500312,500312,500312,500
-------------
-
32,000
2,00030,00032,000
52,500
-----------
-
-
365,643334,45010,110
4,6561,5832,032,0142,038,2531,228,05011,00089,0002,028,143
-------
107,000
2,00075,00030,000107,000
52,500
----------
-
-
City of Columbia Heights, Minnesota
423,045
26,1427,4143,271,0653,304,621425,0761,738,750566,75036,000115,0002,881,576
-------
BUDGET 2020
Public Works
58,21658,216100,000100,000-41,784
n/an/a
-----------
151,784151,78489,42321,250120,05030,000260,723-108,939
n/an/a
--------
34,02226,5025,30065,824308,000308,000-242,176
n/an/a
---------
50,00012,00050,000112,000150,40223,250895,0001,068,652-956,652
n/an/a
-------
Proprietary Fund Information
Transfers & Non Rev ReceiptsOther Services and Charges
36999Sales and Related Charges6999Contingencies & Transfers
Debt Principal Paid (Adv.)
Capital Asset Purchases
33999Charge for Services
32999Intergovernmental
31999Licenses & Permits
0999Personal Services
34999Fines & Forfeits
Change to Fund Balance
35999Miscellaneous
4999Capital Outlay
Expenses
Revenue
1999Supplies
30999Taxes
Total Expenses
Total Revenue
391992999
133
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134
75,00075,000190,000190,000-115,000
Construct.Construct.Construct.
StormSwr
-------------
Fund
653
250,000250,000
-250,000
475,000
Sewer
-------------
Fund
-
652
75,00075,000-75,000
1,125,000
-------------
Water
-
Fund
651
10,00010,00010,000
Cap EquipCap Equip
StormSewer
---------------
438
5004,0004,5004,500
Garage
--------------
434
25,000225,000165,000415,00035,000500,000535,000-120,000
n/an/a
Cap Imp
Parks
--------
412
6,1547,07713,23110,0003,231
n/an/a
10,000
BuildingCapital ImpCap ImpCap ImpCap ImpCap Imp
411
Fire--------
--
City of Columbia Heights, Minnesota
4,6155,3089,9237,5002,423
n/an/a
7,500
Police
411
--------
--
BUDGET 2020
Public Works
City HallLibraryMurzynn/an/a
411
---------------
-
n/an/a
411
-------------
--
-
700,000700,000
n/an/a
700,000
------------
-
411
9,23110,61519,84615,00015,0004,846
n/an/a
Garage
---------
411
-
1,300227,00020,000248,300220,75323,3505,950250,053-1,753
Building
Maint.
---------
705
8,000643,50022,500674,000276,022175,450275,52525,00024,000775,997-101,997
Central
Garage
-------
701
Proprietary Fund Information
Sales and Related ChargesTransfers & Non Rev ReceiptsOther Services and ChargesContingencies & TransfersCapital Asset PurchasesDebt Principal Paid (Adv.)
33999Charge for Services
31999Licenses & Permits32999Intergovernmental
0999Personal Services
34999Fines & Forfeits
Change to Fund Balance
35999Miscellaneous
4999Capital Outlay
Expenses
Revenue
1999Supplies
30999Taxes
Total Expenses
Total Revenue
369993919929996999
135
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136
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: ENGINEERING
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
43100ENGINEERINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services249,767261,969310,930320,054320,054320,054
1999Supplies14,22212,61715,50017,50017,50017,500
2999Other Services & Charges117,62162,75757,40070,20070,20070,200
4999Capital Outlay99,81780,473----
6999Contingencies & Transfers8,6241,484----
TOTALS: ENGINEERING490,051419,300383,830407,754407,754407,754
Activity Description
This department provides engineering services for public improvement projects. These activities include feasibility
analysis, construction design, assessments, construction contract administration and project inspection. It also includes
project management for engineering consultant or JPA projects. The administration of the NPDES Phase IV
requirements is performed by Engineering; TMDL reporting to the State; and all responsibilities of assessing department
and its functions. Other activities include general engineering, technical and public record keeping, GIS implementation,
digital and hardcopy of file maintenance, and public contact.
Objectives
1. Continue the annual update and development of the computerized pavement management program for street zone
work including street ratings and analysis.
2. Continue updating of GIS software for automation of utility records, maintenance and complaint
tracking program at Public Works.
3. Implementation of NPDES Phase IV requirements along with TMDL implementation measures and reporting.
4. Continue updating and sharing of other database sources for increased accuracy of owner information, including GIS.
5. Continue implementation of our updated 20-year plan for the Street Rehabilitation Program.
6. Continue the review and maintenance strategies for state-aid streets.
Budget Comments on Proposed Budget
The proposed 2020 Engineering budget is $407,755 a 6.23% or 23,925increase from the 2019 budget. Major sections
and items contributing to the increase:
1. Personnel increased by $9,125 for COLA and step increases.
2. Supplies increased by 2,000 for a new office printer.
3. Other Services and Charges increased by $12,800 for AutoCadd License updates for 3 seats.
4. Capital outlay decreased by $10,000 as there are no Capital Outlay requests for 2020.
5. Other line items of the budget have remained flat.
137
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: STREETS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
43121STREETSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services449,449557,504568,934583,257583,257583,257
1999Supplies103,396153,697138,850141,750141,750141,750
2999Other Services & Charges226,549177,982192,550193,100193,100193,700
4999Capital Outlay-2,4873,5003,5003,5003,500
6999Contingencies & Transfers------
TOTALS: STREETS779,394891,671903,834921,607921,607922,207
Activity Description
The street department provides for the maintenance of city Rights-of-Ways including streets, alleys and storm sewer.
These services include patching, surface repairs, minor bituminous paving, street sweeping, snow plowing and removal,
ice control, miscellaneous projects as required, and public contact. The maintenance of public storm sewers and ponds
is also included in the street department to manage portions of the Federal NPDES and State MS4 requirements.
Objectives
1. Transition of new supervisory staff including the Foreman and Superintendent positions.
2. Review the alley maintenance program for both bituminous and concrete alleys.
3. Continue crack sealing asphalt streets in prior street rehab zones, in advance of Seal Coating.
4. Continue street repair/patching in prior zones of the street rehab program.
5. Continue implementation of new equipment such as brine and the application rates of treated salt for salt use
reduction and street ice control cost effectiveness.
Budget Comments on Proposed Budget
The overall 2020 budget for the Street Department is $922,207, a 2% or $18,373 increase from 2019.
Major line items contributing to the decrease:
1. Personnel increased by $14,323 to account for COLA increases and step system movements.
2. Supplies increased by $2,900 in areas of vehicle maintenance and construction materials and equipment parts; other
areas of the Streets budget remained flat.
138
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: STREET LIGHTING
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
43160STREET LIGHTINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services5673,2946,7017,1157,1157,115
1999Supplies-81,0001,3251,3251,325
2999Other Services & Charges147,969145,375161,900166,200166,200166,200
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: STREET LIGHTING148,536148,676169,601174,640174,640174,640
Activity Description
This activity provides for the energy costs related to intersection, mid-block, and alley lighting. This activity also
includes maintenance and repair of city-owned street lights.
Objectives
1. Research funding and grant opportunities for the extension of the street lighting program on Central Avenue
including State and Federal funding sources.
2. Review city owned street lighting for upgrades, replacement or as a minimum, needed repairs.
3. Evaluate replacement of city -owned and maintained lights in Labelle, Sullivan and Prestemon Parks.
4. Continue review/evaluation of retrofitting City owned street lights to LED's.
Budget Comments on Proposed Budget
The 2020 proposed Street Lighting budget is $174,640 a increase of 2.9% or $5,039from 2019.
1. Electric costs are projected to increase by $4,500 from 2019 budgeted amounts due to Xcel rate increase and
additional street lights.
2. Supplies increased by $325 to account for increased repairs to City owned lights.
139
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: TRAFFIC SIGNS & SIGNALS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
43170TRAFFIC SIGNS & SIGNALSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services61,33974,47471,59776,23176,23176,231
1999Supplies7,44811,18516,00016,25016,25016,250
2999Other Services & Charges12,37914,35619,20018,61018,61018,610
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: TRAFFIC SIGNS & SIGNALS81,166100,015106,797111,091111,091111,091
Activity Description
This activity provides for the installation and maintenance of city owned signs and traffic signals identified under MNDOT
or county agreements. This department also provides for street striping, curb and parking lot striping and traffic
counting.
Objectives
1. Update the physical coordinate location (GPS'ing) and development of a computerized sign inventory.
2. Continue Federally mandated Traffic Sign Maintenance Program (TSMP) approved in 2014.
3. Continue programmed replacement of regulatory signs in street rehab zones consistent with the TSMP plan.
4. Continue upgrading regulatory signs to high intensity-VIP diamond grade on State Aid Streets project work areas.
5. Continue repainting of Trunk Highway signals for proper maintenance and improved appearance on Central and
University Avenues.
Budget Comments on Proposed Budget
The overall budget proposed in 2020 is $111,091a 4.02% or a$4,294 increase from the 2019 adopted budget. Major line
items contributing to the increase:
1. Personnel increased by $4,634to account for COLA increases and step system movements
2. Other services and charges decreased by $590 dueto decreases in rents and leases.
3. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases.
140
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: PARKS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45200PARKSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services583,788599,658654,370672,991672,991672,991
1999Supplies78,77580,61286,30085,85085,85085,850
2999Other Services & Charges229,928250,165247,850256,900256,900256,900
4999Capital Outlay13,5643,8193,5003,5003,5003,500
6999Contingencies & Transfers945-1,0001,0001,0001,000
TOTALS: PARKS906,999934,253993,0201,020,2411,020,2411,020,241
Activity Description
This activity provides for the maintenance of:
A. 15 city parks
B. 2 public wading pools
C. 3 skating and 3 hockey rinks;
D. 12 softball/baseball diamonds
E. 2 tennis courts
F. 12 buildings and other recreational facilities
G. All Park trails.
H. Landscape maintenance for all municipal buildings, other city-owned properties, Public Art areas, easement areas,
and the planning, implementation and construction of various park improvements.
I. 1 Splash pad
J. 3-1/2 Basketball courts
Objectives
1. Support the Park & Recreation Commission in their evaluation for the possible consideration of a City-wide funding
plan for park improvements.
2. Continue investigating potential State Grant and other funding for park redevelopment, focusing on future wading
pool replacement and park redevelopment.
3. Continue Master Planning for parks and engage public input/review process.
4. Continue to improve the condition of plantings in parks and public monuments for improved appearance.
5. Implement State Grant funds for the reconstruction of the Silver Lake Boat Landing.
Budget Comments on Proposed Budget
The 2020 Parks proposed budget is $1,020,241, an increase of 2.7% or$27,221, from the 2019 adopted budget. Major
line item increases include:
1. Personnel increased $18,620 to account for COLA increases, step system movements.
2. Other services increased by $9,050 for insurance and inflation increases.
3. Other line items of the budget have decreased or remained relatively flat resulting in under a 3.0% increase.
4. Beginning in 2020 , the flowers for the annual beautification program previously budgeted in the Special Events and
Recognition Department are budgeted in this department at $1,500.
141
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: URBAN FORESTRY
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
46102URBAN FORESTRYExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services61,06267,122115,541138,395138,395138,395
1999Supplies2,2191,6166,4006,7006,7006,700
2999Other Services & Charges81,07264,83185,80090,55090,55090,550
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: URBAN FORESTRY144,353133,569207,741235,645235,645235,645
Activity Description
This activity provides for tree trimming, removal of hazardous, diseased, or dead trees (on city-owned properties
except for parks), and replanting of new trees. It includes trimming, shaping and maintaining boulevard trees in a
healthy condition, removal of downed branches, and clearing obstructed signs. It also provides for disease
eradication, hazardous tree inspections, corner visibility, and brush in the alley inspections. An Emerald Ash Borer
(EAB) Program was approved by the Council in 2014 to proactively manage the threat of EAB.
This activity also provides inspection and removal of diseased Elm, Oak, and Ash trees on private trees. The city
continues to pay 25% of the City Contractor's removal cost leaving the property owner to pay 75%.
Objectives
1. Continue the EAB Program established for the treatment of City owned Ash trees consistent with the approved EAB
Plan, now that EAB is confirmed in the City.
2. Concentrate on boulevard tree trimming by residential street rehabilitation zones.
3. Trim sidewalk and street sign locations, focusing on Street Rehab Zone work.
4. Contractual trimming at parks with paved walking paths to maintain safe pathways.
5. Focus management of the tree inspection program to maximize eradication, control the spread of tree diseases,
and impose safety with limited funding.
6. Foster the growth of the trees and plantings along the Huset Parkway area and University service drive (40th-45th).
7. Care and development of newly planted trees at the new Library.
Budget Comments on Proposed Budget
The proposed 2020 Tree Care and Maintenance budget is $235,645an increase of $27,904from the adopted 2019
budget. Major line item contributing to the increase:
1. Personnel increased $22,854 to account for transitioning the Urban Forester from PT to FT, COLA wage increases
and step increases.
2. Other Service & Charges increased by $4,750 in 2 primary areas: for GIS and tree removals.
3. Other areas remained flat or decreased in the Urban Forestry budget.
142
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: STATE AID MAINTENANCE
212STATE AID MAINTENANCEActualActualAdoptedDepartmentCity ManagerCouncil
43190STATE AID MAINTENANCEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services89,780107,54283,14189,42389,42389,423
1999Supplies4,10015,95617,95021,25021,25021,250
2999Other Services & Charges434,57237,671119,550120,050120,050120,050
4999Capital Outlay132,17875,14826,25030,00030,00030,000
6999Contingencies & Transfers------
TOTALS: STATE AID MAINTENANCE660,631236,318246,891260,723260,723260,723
Activity Description
This activity provides for the maintenance and repair of state aid streets and ROW as designated within the City
and is funded by the Municipal State Aid system.
Objectives
1. Review route designations and recommend any changes to the MSA system.
2. Continue the implementation of the 5-year Capital Improvement Program, originally developed in 1999, and
periodically updated, as part of the certified status of local streets.
3. Maintain 'certified' complete status for our local MSAS; inspected and recertified by MNDOT every two years, which
provides funding for our local roads.
4. Integrate street ratings performed in 2013/14 into the City pavement management system to update the S-A CIP.
5. Crack seal state aid streets (joint multi-city contract)
Budget Comments on Proposed Budget
The proposed 2020 budget is $260,723 an increase of $13,832 from 2019.
1. Personnel increased $6,282 to account for COLA increases and step system movements
2. Supplies increased by $3,300 for a computer replacement and signs/signals parts replacement.
3. Capital Outlay increased by $3,750 for price increases of backlit LED street signs.
4. Other line items of the budget have decreased or remained relatively flat to maintain a modest budget increase.
143
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: STATE AID GEN'L CONSTRUCTION
212STATE AID MAINTENANCEActualActualAdoptedDepartmentCity ManagerCouncil
43191STATE AID GEN'L CONSTRUCTIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay--95,000100,000100,000100,000
6999Contingencies & Transfers------
TOTALS: STATE AID GEN'L CONSTRUCTION--95,000100,000100,000100,000
Activity Description
Extensive program of crack sealing SA streets and replace existing backlit street name signs with new LED signs.
Objectives
Extensive program of crack sealing SA streets and replace existing backlit street name signs with new LED signs.
Budget Comments on Proposed Budget
Extensive program of crack sealing SA streets and replace existing backlit street name signs with new LED signs.
144
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAPITAL EQUIPMENT REPLACEMENT ENGINEERING
431CAP EQUIP REPLACEMENTActualActualAdoptedDepartmentCity ManagerCouncil
43100ENGINEERINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay10,99528,511----
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT10,99528,511----
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger,
more costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal
dollar amount is set aside each year.
Objectives
To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to
maximize the service life of each piece of equipment
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Engineering Capital Equipment Replacement:
No Capital Equipment Requests for 2020
145
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP EQUIP REPLACEMENT PARKS
431CAP EQUIP REPLACEMENTActualActualAdoptedDepartmentCity ManagerCouncil
45200PARKSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay-109,396-35,00035,00035,000
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT PARKS-109,396-35,00035,00035,000
Activity Description
This activity provides for the maintenance of:
A. 15 city parks
B. 3 public wading pools
C. 4 skating and 4 hockey rinks;
D. 12 softball/baseball diamonds
E. 2 tennis courts
F. 12 buildings and other recreational facilities
G. park trails. This department also provides landscape maintenance for all municipal buildings, other city -owned
properties, easement areas, and the planning, implementation and construction of various park improvements.
Objectives
To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the
service life of each piece of equipment
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Parks Capital Equipment Replacement:
1. Replacement of the 1994 Case Front end wheel loader. Projected cost =-$35,000, shared with Streets and Utilities.
146
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP EQUIP REPLACEMENT STREETS
431CAP EQUIP REPLACEMENTActualActualAdoptedDepartmentCity ManagerCouncil
43121STREETSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay162,986-228,000273,000273,000273,000
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT STREETS162,986-228,000273,000273,000273,000
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger,
more costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal
dollar amount is set aside each year.
Objectives
To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize
the service life of each piece of equipment
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Streets Capital Equipment Replacement:
1. Replacement of a 1996 single axle dump truck with plow, sander and box package. Projected Cost = $ 238,000.
2. Replacement of the 1994 Case Front end wheel loader. Projected cost =-$35,000, shared with Parks and Utilities.
147
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP EQUIP REPLACEMENT URBAN FORESTRY
431CAP EQUIP REPLACEMENTActualActualAdoptedDepartmentCity ManagerCouncil
46102URBAN FORESTRYExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay--42,150---
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT URBAN FORESTRY--42,150---
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs inthe Sewer fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more
costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each
year.
Objectives
To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the
service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Urban Forestry Capital Equipment Replacement:
No Capital Equipment Requests for 2020
148
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: WATER UTILITY SOURCE OF SUPPLY
601WATER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49400SOURCE OF SUPPLYExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies1,546,3261,628,2291,575,0001,645,0001,645,0001,645,000
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: WATER UTILITY SOURCE OF SUPPLY1,546,3261,628,2291,575,0001,645,0001,645,0001,645,000
Activity Description
This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights.
Amounts will vary from year to year based upon demand. In 2004,the City entered into a long -term contract with the City of
Minneapolis establishing rates for the next 30 years. The Contract was updated in 2014 based on an updated Cost of Service
Study as prescribed in the contract.
Objectives
1. The third utility rate study will be complete in 2019 with the last year of recommended utility rates.
2. Implementation of 2019 utility rate study -continue to monitor revenue vs. expense forecasts from prior recommendations.
3. Continue valving/isolation and directional flushing of our system zones distribution piping to improve water
quality issues.
4. Continue to participate in the Minneapolis Water Advisory Board with other Cities provided drinking water by the MWW.
Budget Comments on Proposed Budget
The estimated cost of water purchased from the City of Minneapolis in 2020 is $1,645,000,based on a 0.4% rate increase per the
Minneapolis contract , and staff estimates of annual consumption based upon past usage.
149
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: WATER UTILITY DISTRIBUTION
601WATER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49430DISTRIBUTIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services385,292404,457408,283425,076425,076425,076
1999Supplies65,97867,47492,25093,75093,75093,750
2999Other Services & Charges511,720515,539528,850566,750566,750566,750
4999Capital Outlay--36,00036,00036,00036,000
6999Contingencies & Transfers25,00025,00030,00030,00030,00030,000
TOTALS: WATER UTILITY DISTRIBUTION987,9901,012,4701,095,3831,151,5761,151,5761,151,576
Activity Description
This activity provides for the operation and maintenance of the City's entire water distribution system, including the water
tower, water mains, hydrants, valves, meters, pump stations (2), sprinkler systems (3), and providing
locate services for city utilities as required by the Gopher State One Call system.
Objectives
1. Continuation of the annual watermain cleaning and lining program, or water main replacement, performed
cooperatively with the City of Minneapolis to improve water quality and flow. 2020 will be in the SE quad of the City.
2. Update the next three year Cleaning and Lining Program approved initiated in 2015, (2018 & 19 off years).
3. Continue tracking and documenting water quality complaints and develop remedial response alternatives.
4. Perform C-factor testing on segments of water system to develop the next 3 yr. program area of cleaning and lining.
5. Maintain system by leak detecting, testing water samples, repair water main breaks , pumps, valves hydrants, etc.
6. Continue and refine our directional hydrant flushing program.
7. Develop and implement a hydrant cleaning and painting program.
Budget Comments on Proposed Budget
The proposed 2020 budget is $1,151,576,an increase of 5.1% or $56,193 from the 2019 adopted budget. Major line items
contributing to the increase:
1. Personnel increased $16,793 for COLA, scheduled step increases, and an increase in allocated staff time.
2. Increases in employee training (new/ inexperienced staff).
3. Expert and Professional services increased by $12,550 to provide a mobile work management system and repair and
maintenance services increased by $5,550 for increases to software licenses.
4. Transfer to the Capital Equipment Replacement Fund increased by $5,000 to fund equipment replacements.
5. The mandatorystate water connection fee (line item #4320) increased $17,100 over the 2019 budget.
150
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: WATER UTILITY NON-OPERATING
601WATER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49449NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers162,000458,98278,00085,00085,00085,000
TOTALS: WATER UTILITY NON-OPERATING162,000458,98278,00085,00085,00085,000
Activity Description
This budget primarily accounts for transfers to the Water debt service fund.
Objectives
This budget primarily accounts for transfers to the Water debt service fund.
Budget Comments on Proposed Budget
This budget primarily accounts for transfers to the Water debt service fund,$85,000budgeted for 2020.
151
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP EQUIP REPLACEMENT WATER
433CAP EQUIP REPLACEMENT WATERActualActualAdoptedDepartmentCity ManagerCouncil
49449NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers-17,981----
TOTALS: CAP EQUIP REPLACEMENT WATER-17,981----
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs inthe Water fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more
costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each
year.
Objectives
To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the
service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Water Capital Equipment Replacement:
1. Replacement of the 1994 Case Front end wheel loader. Projected cost = $35,000, shared with Sewer, Streets and Parks.
2. Replacement of Superintendent vehicle (unit #411) with a 4x4 Ford Explorer = $17,500, shared with Sewer.
152
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: SEWER UTILITY COLLECTIONS
602SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49450 COLLECTIONSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services274,165247,584348,035365,643365,643365,643
1999Supplies52,17532,47154,95058,05058,05058,050
2999Other Services & Charges312,001301,892333,150334,450334,450334,450
4999Capital Outlay--6,00011,00011,00011,000
6999Contingencies & Transfers25,00025,00030,00030,00030,00030,000
TOTALS: SEWER UTILITY COLLECTIONS663,340606,947772,135799,143799,143799,143
Activity Description
This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this
activity are inspections and repairs of manholes, trunk and main sewer lines, lift stations (4) and the SCADA system
operation. Annual sewer flows are between 500 and 550 million gallons to MCES treatment facilities.
Objectives
1. Analyze I/I program effectiveness to concentrate on the Collection District with the highest return for the removal of
clear water flows in our Collection System -in response to the MCES' Ongoing I/I Program.
2. Continue aggressive sanitary sewer cleaning program on a 3-year repeating cycle city-wide, and trouble lines -annually.
3. Continue sanitary sewer system evaluations through the new televising and reporting program.
4. Continue annual sanitary sewer lining program.
5. Continue manhole inspections with televising inspection reports resulting in the rehab of existing sewer line structures
throughout the City.
6
. Completion and analysis of the private line inspection program in 2020 as part of our I/I Program.
Budget Comments on Proposed Budget
The 2020 Sewer Collections proposed budget is $799,143 which is an increase of $27,008 or 3.5% increase from the
$772,135 budgeted in 2019. Major line items contributing to the change:
1. Personnel increased $17,068 for COLA, scheduled step increases, and an increase in allocated staff time.
2. Supplies increased by $3,100 for mobile computing.
3. Capital Outlay increased by $$6,000 for hydrant maintenance and repair.
4. All other line items remained relatively flat contributing the overall decrease.
153
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: SEWER UTILITY DISPOSAL
602SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49480DISPOSALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies1,053,3181,101,3891,133,8001,170,0001,170,0001,170,000
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: SEWER UTILITY DISPOSAL1,053,3181,101,3891,133,8001,170,0001,170,0001,170,000
Activity Description
This department provides for fees paid to the Metropolitan Council Environmental Services for sewage treatment disposal.
Costs will vary from year to year based upon flows.
Objectives
Rates from the MCES have consistently shown increases over the last decade. Rates began climbing in 2014 and it is
anticipated that rates will continue to increase by 3.5% to 5.5% over the next several years.
Budget Comments on Proposed Budget
The proposed 2020 Sewage Disposal budget is $1,170,000. This represents a $36,200 or a 3% increase from 2019 budgeted.
Staff estimates annual consumption based upon past usage and projected increases from MCES.
154
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: SEWER UTILITY NON-OPERATING
602SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49499NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers240,225229,63079,00059,00059,00059,000
TOTALS: SEWER UTILITY NON-OPERATING240,225229,63079,00059,00059,00059,000
Activity Description
This budget primarily accounts for transfers to the Sewer debt service fund. Sewer bonds outstanding are from the 2013
Bond issue.
Objectives
This budget primarily accounts for transfers to the Sewer debt service fund.
Budget Comments on Proposed Budget
This budget primarily accounts for transfers to the Sewer debt service fund,with$59,000 budgeted for 2020.
155
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP EQUIP REPLACEMENT SEWER
432CAP EQUIPMENT REPLACEMENT SEWERActualActualAdoptedDepartmentCity ManagerCouncil
49499NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers-38,210----
TOTALS: CAP EQUIP REPLACEMENT SEWER-38,210----
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs inthe Sewer fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large,
more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set
aside each year.
Objectives
To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the
service life of each piece of equipment
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Sewer Capital Equipment Replacement:
1. Replacement of the 1994 Case Front end wheel loader. Projected cost = $35,000, shared with Water, Streets and Parks.
2. Replacement of Superintendent vehicle (unit #411) with a 4x4 Ford Explorer = $17,500, shared with Water.
156
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: STORM SEWER UTILITY COLLECTIONS
604STORM SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49650COLLECTIONSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services121,739136,412151,918164,932164,932164,932
1999Supplies19,85713,28146,05048,05048,05048,050
2999Other Services & Charges223,855185,558194,150203,450203,450203,450
4999Capital Outlay------
6999Contingencies & Transfers5,00018,86410,00010,00010,00010,000
TOTALS: STORM SEWER UTILITY COLLECTIONS370,451354,116402,118426,432426,432426,432
Activity Description
This department provides for the operation and maintenance of the City's storm sewer system, including NPDES Phase III
permit requirements (pollution prevention), annual MS4 reporting -including TMDL reporting for Silver Lake, inspection
and repair of storm sewer pipes, catch basins, manholes, and drainage ponds, and surface water related activities and
inspections of land disturbing activities for erosion control.
Objectives
1. Implement NPDES Phase IV requirements for activities and reporting system -4th Generation Plan was approved by the
MPCA in 2019. The permit now includes TMDL reporting for Silver Lake.
2. Implement the Water Resource Management Plan (WRMP) completed in 2017 and referenced in the Comp Plan
approved in 2019.
3. Support and coordinate with the maintenance activities in the Streets Department.
4. Rehab existing structures and/or main lines throughout the City.
5. Storm sewer system evaluation: conduct televising and inspections of storm sewer lines, leading to a storm sewer lining
program.
Budget Comments on Proposed Budget
The proposed 2020 budget is $426,432 an increase of 5.99% or$24,314from the 2019 adopted budget. Major line items
contributing to the increase:
1. Personnel increased by $13,014 to account for COLA increases, step system movements and an increase in allocated staff
time.
2. Supplies increased by $2,000 for construction materials and vehicle repairs/fuel.
3. Other Services and Charges increased by $9,300 to account for increased activity in storm cleaning and lining and
equipment depreciation.
.
157
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: STORM SEWER UTILITY NON-OPERATING
604STORM SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49699NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges6431,071650---
4999Capital Outlay------
6999Contingencies & Transfers93,00044,00063,00061,00061,00061,000
TOTALS: STORM SEWER UTILITY NON-OPERATING93,64345,07163,65061,00061,00061,000
Activity Description
This budget primarily accounts for transfers to the Storm Sewer debt service fund.
Objectives
This budget primarily accounts for transfersto the Storm Sewer debt service fund.
Budget Comments on Proposed Budget
This budget primarily accounts for transfers to the Storm Sewer debt service fund,$61,000budgeted for 2020.
158
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP EQUIP REPLACEMENT STORM SEWER
438CAP EQUIP REPLACEMENT STORM SEWERActualActualAdoptedDepartmentCity ManagerCouncil
49699NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers35,01720,229----
TOTALS: CAP EQUIP REPLACEMENT STORM SEWER35,01720,229----
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs inthe storm sewer fund. This
was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large,
more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is
set aside each year.
Objectives
To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize
the service life of each piece of equipment.
Budget Comments on Proposed Budget
No requestsfor 2020.
159
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: REFUSE DISPOSAL
603REFUSE FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49510REFUSE DISPOSALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies1,674,1721,708,5961,703,4001,786,3501,786,3501,786,350
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: REFUSE DISPOSAL1,674,1721,708,5961,703,4001,786,3501,786,3501,786,350
Activity Description
This budget tracks hauling contracted costs for refuse, single sort recycling, yard waste/organics collection, and disposal costs to
facilitate accurate reporting to state and county agencies as required. The City negotiated a five year hauling contract with Waste
Management through December 2022. Under this contract, the hauler provides all households and multi-dwelling residential
properties with curbside services. The City now owns all the carts in use since 2017.
Objectives
1. Promote responsible waste practices, through training and education, to reduce municipal solid waste
tonnages and the resulting tipping fee costs.
2. Provide cost-effective options for disposal of problem items.
3. Publicize the disposal options available for residents.
4. Execute Solid Waste Management plans and procedures and described in the City Solid Waste Management Operations Policy.
Budget Comments on Proposed Budget
The 2020 Refuse Disposal Budget is $1,786,350a 4.9% increase of $82,950 from 2019.
This increase also reflects an average 3% increase with the new contract as compared to 2020 for trash disposal costs due at the
landfill due to the RTF closing.
The Refuse line item #2910 accounts for both Contractor service costs and tipping fees for disposal of solid waste. Typically 40% of
the total is tipping fees and 60% is contractor charges.
160
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: REFUSE COLLECTION & DISPOSAL
603REFUSE FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49520REFUSE COLLECTION AND DISPOSALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services49,67553,80347,49754,60954,60954,609
1999Supplies128,621276550550550550
2999Other Services & Charges64,70339,41128,70038,10038,10038,100
4999Capital Outlay------
6999Contingencies & Transfers40,20041,81141,90047,10047,10047,100
TOTALS: REFUSE COLLECTION & DISPOSAL283,199135,301118,647140,359140,359140,359
Activity Description
This activity manages the total refuse collection and disposal program and includes expenses other than the contract costs.
Contracted costs are separated for clarity in tracking and reporting; however, they do remain a function of this budget as a
whole.
Objectives
1. Manage the total refuse collection and disposal operations and the hauler performance of contract. Including MSW and
bulk for trash.
2. Resolve property owners and residents service issues.
3. Encourage a greater use of the low-volume option for those who require only the very basics in disposal services.
4. Work with owner/managers/caretakers and tenants of multi-unit facilities and rental properties to provide all the disposal
services they need in the most cost -effective manner, thereby reducing the number of complaints from and about these
buildings.
5. Promote the unique aspects of the City Refuse Contract and encourage residents to effectively use the services
available to them as Columbia Heights residents.
6. Execute Solid Waste Management plans and procedures as described in the City Solid Waste Management Operations
Policy.
Budget Comments on Proposed Budget
The 2020 Refuse Collection & Disposal budget is $140,359, a, 18.3% increase of $21,712 from 2019.
Major changes to budget:
1. Personnel costs increased $6,000 to allocate 7.5% of the new special project coordinator 's time.
2. Existing personnel costs increased $1,100 to account for COLA increases.
3. Credit card fees of $9,000 are added to reflect the actual allocation between utility funds.
4. Operating transfer out -Labor increased $5,200, as it includes two years of COLA increases due to the timing of the labor
agreements.
161
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: REFUSE FUND RECYCLING
603REFUSE FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49530RECYCLINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services53,17162,11261,09868,94468,94468,944
1999Supplies10,12214,08911,10018,10018,10018,100
2999Other Services & Charges38,32353,49056,50058,76058,76058,760
4999Capital Outlay------
6999Contingencies & Transfers40,20041,81141,90047,10047,10047,100
TOTALS: REFUSE FUND RECYCLING141,816171,502170,598192,904192,904192,904
Activity Description
This activity provides management of the recycling services. The City continues to manage the SCORE grant program and
all other recycling operations.
Objectives
1. Manage the total recycling/yard waste operations and the performance of Refuse and Recycling Contract and other
recycling service provider/vendor operations.
2. Continue to educate residents to all the items that can be recycled curbside, and at our Recycling Drop-off Center, and
the numerous other options available within the area.
3. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the
recycling opportunities available.
4. Work closely with service organizations and residents to effectively utilize our Recycling Center.
5. Continue the organics recycling curbside service.
6. Plan waste reduction activities (to generate savings from less trash disposal tipping fees) and recycling programs, plus
manage SCORE grant requirements which are increasing (see SCORE agreement Attachment 'B' for summary of subsidized
programs).
7. Fully implement a curbside bulk (furniture, mattresses, carpet, etc.) reuse/recycling process.
8. Execute Solid Waste Management plans and procedures and described in the City Solid Waste Management Operations
Policy.
Budget Comments on Proposed Budget
The Recycling budget for 2020 is $192,904 a 13.1% increase of $22,306from 2019.
Major changes to budget:
1. Personnel costs increased $6,000 to allocate 7.5% of the new special project coordinator 's time.
2. Existing personnel costs increased $1,900 to account for COLA increases.
3. Credit card fees of $9,000 are added to reflect the actual allocation between utility funds.
4. Recycling Supplies increased by $7,000.
5. Operating transfer out -Labor increased $5,200, as it includes two years of COLA increases due to the timing of the labor
agreements.
162
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: REFUSE FUND HAZARDOUS WASTE
603REFUSE FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49540HAZARDOUS WASTEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services2,8411,2343,7423,8843,8843,884
1999Supplies--600600600600
2999Other Services & Charges9,9749,38610,90010,90010,90010,900
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS:12,81610,62015,24215,38415,38415,384
Activity Description
This activity administers the handling of hazardous waste generated by the City of Columbia Heights residential
properties. Such items include fluorescent lamps, solvents, waste and automotive fluids, paints /chemicals, and illegally
dumped electronic and other problem materials. Anoka County provides household hazardous waste services primarily
through a year-round drop-off facility located in Blaine that serves the entire county.
Objectives
1. Manage the HHW (Household Hazardous Waste) operations and AD performance of Refuse and Recycling contract
including other recycling service provider/vendor operations.
2. Continue to manage collection of fluorescent bulbs from residents, small businesses, and city buildings to facilitate
proper disposal. Administer Xcel energy grant to pay for operations.
3. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility.
4. Educate residents to those items that are hazardous, costly to dispose of, and accepted only at a licensed
disposal facility, and what options may be available to purchase more wisely.
5. Continue to provide SCORE subsidized monthly electronics collection.
6. Work with Anoka County to certify the CH recycling center for HHW collection.
7. Execute Solid Waste Management plans and procedures and described in the City Solid Waste Management
Operations Policy.
Budget Comments on Proposed Budget
The 2020 Hazardous Waste budget increased by $143 or 1% from 2019.
Major changes to budget:
1. Personnel increased 3% to account for COLA increases and a market rate adjustment.
163
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: STATE AID CONSTRUCTION
402STATE AID CONSTRUCTIONActualActualAdoptedDepartmentCity ManagerCouncil
43191STATE AID GEN'L. CONSTRUCTIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay--1,570,000312,500312,500312,500
6999Contingencies & Transfers403,622392,109----
TOTALS: STATE AID CONSTRUCTION403,622392,1091,570,000312,500312,500312,500
Activity Description
This fund is used for capital improvement projects on the City's municipal state aid streets. In 1999, the City was asked by
the Office of State Aid to provide a detailed five year program, explaining how Columbia Heights plans on spending down
its excessive MSA fund balance. Consistent with that request, a 5-year plan was developed and updated on 5-year cycles.
Objectives
Continue rating of State Aid Streets for annual rehabilitation and/or major repair projects as needed.
Budget Comments on Proposed Budget
Continue rating of State Aid Streets for annual rehabilitation and/or major repair projects as needed.
164
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAPITAL IMP CENTRAL GARAGE
411CAPITAL IMP GEN GOV BLDG.ActualActualAdoptedDepartmentCity ManagerCouncil
49950CENTRAL GARAGEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges---15,00015,00015,000
4999Capital Outlay--75,000---
6999Contingencies & Transfers------
TOTALS: CAPITAL IMP GEN GOV BLDG.--75,00015,00015,00015,000
Activity Description
Fund 411 was established to account for building improvements and major maintenance not included in operating
budgets. The City Council has committed funds here as they have become available over time, creating a fund balance
available for building improvements. Recently, the City has taken steps to incorporate building improvements and major
maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.
Objectives
The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary,
without burdening annual operating budgets to do so.
Budget Comments on Proposed Budget
MSC space needs study$15,000. MCS Facility is currently out of space, in both interior and exterior operations.
Additionally, PWEngineering is proposed to be moved to City Hall, when a new facility is constructed.
165
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAPITAL IMP POLICE
411CAPITAL IMP GEN GOV BLDG.ActualActualAdoptedDepartmentCity ManagerCouncil
42100POLICEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges-18,550-7,5007,5007,500
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: CAPITAL IMP GEN GOV BLDG.-18,550-7,5007,5007,500
Activity Description
Fund 411 was established to account for building improvements and major maintenance not included in operating
budgets. The City Council has committed funds here as they have become available over time, creating a fund balance
available for building improvements. Recently, the City has taken steps to incorporate building improvements and major
maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.
Objectives
The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary,
without burdening annual operating budgets to do so.
Budget Comments on Proposed Budget
Mill and overlay Public Safety Buildingparking lot split 1/2 with Fire.
166
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAPITAL IMP FIRE
411CAPITAL IMP GEN GOV BLDG.ActualActualAdoptedDepartmentCity ManagerCouncil
42200FIREExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges---10,00010,00010,000
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: CAPITAL IMP GEN GOV BLDG.---10,00010,00010,000
Activity Description
Fund 411 was established to account for building improvements and major maintenance not included in operating
budgets. The City Council has committed funds here as they have become available over time, creating a fund balance
available for building improvements. Recently, the City has taken steps to incorporate building improvements and major
maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.
Objectives
The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary,
without burdening annual operating budgets to do so.
Budget Comments on Proposed Budget
Mill and overlay Public Safety Buildingparking lot split 1/2 with Police.
167
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP IMP - CITY HALL
411CAPITAL IMP-CITY HALLActualActualAdoptedDepartmentCity ManagerCouncil
41940CITY HALLExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies-420-----
2999Other Services & Charges3,37524,175----
4999Capital Outlay--10,100,000---
6999Contingencies & Transfers------
TOTAL: CAPITAL OUTLAY - CITY HALL2,95524,17510,100,000---
Activity Description
Fund 411 was established to account for building improvements and major maintenance not included in operating
budgets. The City Council has committed funds here as they have become available over time, creating a fund balance
available for building improvements. Recently, the City has taken steps to incorporate building improvements and
major maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city
infrastructure.
Objectives
The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary,
without burdening annual operating budgets to do so.
Budget Comments on Proposed Budget
Noexpenditures for 2020.
168
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP IMP GEN GOV BLDG - LIBRARY
411CAPITAL IMP-GEN GOVT. BLDGActualActualAdoptedDepartmentCity ManagerCouncil
45500LIBRARYExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges31,248-----
4999Capital Outlay------
6999Contingencies & Transfers12,818-----
TOTAL: CAP IMP GEN GOV BLDG - LIBRARY44,066-----
Activity Description
Fund 411 was established to account for building improvements and major maintenance not included in
operating budgets. The City Council has committed funds here as they have become available over time, creating
a fund balanceavailable for building improvements. Recently, the City has taken steps to incorporate building
improvements and major maintenance into its Capital Improvement Program (CIP), similar to the planning
process used for city infrastructure.
Objectives
The objective for each of the departments within fund 411 is to fund building improvements, when they are
necessary, without burdening annual operating budgets to do so.
Budget Comments on Proposed Budget
Noexpenditures for 2020.
169
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP IMP PARKS
412CAPITAL IMPROVEMENT PARKSActualActualAdoptedDepartmentCity ManagerCouncil
45200PARKSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies10,524-----
2999Other Services & Charges18,106-18,00035,00035,00035,000
4999Capital Outlay30,766--500,000500,000500,000
6999Contingencies & Transfers------
TOTALS: CAP IMP PARKS59,396-18,000535,000535,000535,000
Activity Description
This activity provides for capital improvements in the City's park system, including major improvements and major
repairs/replacements to park buildings, playgrounds, recreational facilities, and park amenities.
Objectives
1. Continued development of Master Planning in Parks selected by the Park & Rec Commission
2. Investigate funding alternatives for Parks Capital Improvements
3. Update Parks 5-year CIP
Budget Comments on Proposed Budget
Reconstruct Wargo Court and Silver Lake boat landing.
170
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: INFRASTRUCTURE FUND
430INFRASTRUCTURE FUNDActualActualAdoptedDepartmentCity ManagerCouncil
46323CAP IMP EXPENSEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services--149,755150,402150,402150,402
1999Supplies------
2999Other Services & Charges40893,86423,25023,25023,25023,250
4999Capital Outlay-10,683400,000895,000895,000895,000
6999Contingencies & Transfers------
TOTALS: INFRASTRUCTURE FUND408104,547573,0051,068,6521,068,6521,068,652
Activity Description
The City's street rehabilitation program was initiated with funding from liquor funds in 1996, and with annual transfers, will
perpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source of revenue
was secured in 2000, on a 2-year renewable cycle, with the certification of the City State-Aid Street System, making available limited
state aid funding. 2020 will focus on a joint project with Minneapolis, concrete alleys and Zone 4.
Objectives
The Infrastructure Fund supports city costs to perpetuate the city-wide street rehab program. Two entire cycles of the city-wide
zones has been completed. The 3rd cycle of the has now completed Zones 1, 2 & 3 located east of Central Avenue. 2019 was an off
year with Zone work beginning in 2020 on Zones 4.
Budget Comments on Proposed Budget
The Infrastructure Fund budget for 2020 is $1,068,651 which accounts for the City's portion of the cost share policy for street
improvements and alley replacements.
171
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: WATER CONSTRUCTION FUND NON-OPERATING
651WATER CONSTRUCTION FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49449NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges-48,378----
4999Capital Outlay--65,00075,00075,00075,000
6999Contingencies & Transfers------
TOTALS: WATER CONSTRUCTION FUND NON-OPERATING-48,37865,00075,00075,00075,000
Activity Description
This fund covers capital improvements to the City's water distribution system and the reconstruction and/or repairs to the
distribution system including mains, pumping stations, water tower, and operational control valves.
Objectives
1. Coordinate repair/replacement of water mains that are in the street reconstruction zones or major improvement
projects.
2. Continue cooperative Water Main Cleaning and Lining Program with the City of Minneapolis annual program which
may include cement mortar or structural lining.
3. Continue updates/repairs to major components of water distribution system such as gate valves, hydrants, valve boxes
and SCADA Controls.
Budget Comments on Proposed Budget
To continue addressing the rehabilitation of an aging water system, below are the proposed Water Construction projects:
1. Annual Water Main cleaning and lining program, or water main replacement, for water distribution and quality
improvement, based on approved 3-year program. 2020 Program will combine years 2018 and 2019 (rebid).
2. Pump Sta #3: Pumps, Motors, SCADA and Electrical replacements.
3. Misc. repairs to address an aging water system under the Miscellaneous Utility Program.
172
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: SEWER CONSTRUCTION FUND NON-OPERATING
652SEWER CONSTRUCTION FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49499NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies3,334-----
2999Other Services & Charges8,10027,705----
4999Capital Outlay--170,000250,000250,000250,000
6999Contingencies & Transfers------
TOTALS: SEWER CONSTRUCTION11,43427,705170,000250,000250,000250,000
Activity Description
This fund supports capital improvements to the City's sanitary sewer system and major repairs in the sanitary sewer
collection system including mains, lift stations, and manholes.
Objectives
Major Capital Improvements , ongoing system rehabilitation or recommended major maintenance as follow:
1. Annual Sanitary Sewer Lining sewer cleaning, disposal, and system improvements in all collection districts.
2. Annual pipe replacement or structural repairs, to address an aging collection system under the Miscellaneous
Utility Program.
3. Silver Lake Lift Station: Reconstruction for Lift Station Replacement.
4. Measures to reduce I/I as directed by the MCES (Metro Council Environmental Services, i.e. the sewage treatment
plant operator) On-going I/I Reduction Plan.
Budget Comments on Proposed Budget
To continue addressing the rehabilitation of an aging sewer system, below are the proposed Sewer Construction
projects:
1. Annual Sanitary Sewer Lining sewer cleaning, disposal, and system improvements in all collection districts.
2. Measures to reduce I/I in our collection system as directed MCES (Metro Council Environmental Services, i.e. the
sewage treatment plant operator).
3. Silver Lake Lift Station: Full reconstruction based on feasibility report for lift Station Replacement.
4. Annual pipe replacement or structural repairs, to address an aging collection system.
173
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: STORM SEWER CONSTRUCTION FUND
653STORM SEWER CONSTRUCTION FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49699NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges-166,55725,000---
4999Capital Outlay--480,000190,000190,000190,000
6999Contingencies & Transfers------
TOTALS: STORM SEWER CONSTRUCTION FUND NON-OPERATING-166,557505,000190,000190,000190,000
Activity Description
This fund supports capital improvements and major repairs in the storm sewer collection system, flood mitigation, water
quality improvements, and other surface water related activities.
Objectives
1. Continue the annual program of replacing or upgrading catch basins, manholes and storm pipe in the street
rehabilitation zones.
2. Continue to address localized flooding issues throughout the City.
3. Implement 5 year CIP improvements as approved by the MWMO.
Budget Comments on Proposed Budget
Consistent with the 5 year Capital Implementation Plan, below are the proposed Storm Sewer Construction projects:
1. A grant was received from the DNR in 2019 for the reconstruction of the Silver Lake boat landing, which provides pond
construction for pollution control for the new impervious. Total cost $500,000 with DNR and Park Development funding
approx. $250,000. Estimated storm sewer share is $75,000.
2. Bio-infiltration rain garden on 4158 Stinson Blvd., consistent with requirements of Silver Lake TMDL.
3. Stormwater study, quality and quantity, of the Gauvitte Park area and upstream drainage area, partnered with the
MWMO.
4. Rehab or Replacement of Storm CB's or MH's in annual Street Rehab zones under the Miscellaneous Utility Program.
174
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CENTRAL GARAGE
701CENTRAL GARAGEActualActualAdoptedDepartmentCity ManagerCouncil
49950CENTRAL GARAGEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services194,204228,200264,954276,022276,022276,022
1999Supplies143,383165,362179,800175,450175,450175,450
2999Other Services & Charges249,112234,148256,500275,525275,525275,525
4999Capital Outlay--21,50025,00025,00025,000
6999Contingencies & Transfers4,0004,00024,00024,00024,00024,000
TOTALS: CENTRAL GARAGE590,699631,710746,754775,997775,997775,997
Activity Description
Central Garage provides preventive general maintenance and repair for all city -owned vehicles and equipment.
The City currently has over 300 pieces of equipment that are maintained on a regular basis. This is an internal service fundwith
revenue generated by charges to other departments for all repair and maintenance services performed by members of this
department. This department budget also covers regular maintenance costs for the MSC Building.
Objectives
1. Maintain the MSC building for central equipment servicing for various City departments.
2. Provide cost effective purchasing of vehicle parts, petroleum, oil, lubricants, and services for City vehicles and
equipment.
3. Continue participation in the Metro Fuel Purchasing Program to establish a fixed per gallon price for the entire
year for approximately 70% of our annual fuel purchases JPA of over 40 Cities and Counties providing stable, .
low-cost fuel pricing.
4. Maintain shop equipment with low inventory.
5. Complete bituminous resurfacing modifications in the rear yard.
Budget Comments on Proposed Budget
The Public Works garage and MSC operating budget proposed for 2020 is $775,997which is a 3.9% increase or
$29,243from the 2019 budget. Major line items contributing to the decrease:
1. Personnel increased by $11,068 to account for COLA increases, step system movements and market rate
adjustments.
2. Other Servicesand Charges increased by $19,025 as utilities for the MSC have increased, along with support
contracts and building equipment repairs.
3. Other line items had minor increases/decreases in the 701 budget.
175
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP EQUIP REPLACEMENT GARAGE
434CAP EQUIP REPLACEMENTActualActualAdoptedDepartmentCity ManagerCouncil
49950GARAGEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers-31,677----
TOTALS: CAP EQUIP REPLACEMENT GARAGE-31,677----
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs inthe Storm Sewer fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement.
Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year.
Objectives
To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the
service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Storm Sewer Capital Equipment Replacement:
No Requests for 2020
176
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CENTRAL GARAGE
705BUILDING MAINTENANCEActualActualAdoptedDepartmentCity ManagerCouncil
49970BUILDING MAINT. INTERNAL SERVICESExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services173,626180,697210,595220,753220,753220,753
1999Supplies2243,8759,75023,35023,35023,350
2999Other Services & Charges2,7243,4176,2505,9505,9505,950
4999Capital Outlay------
6999Contingencies & Transfers-88,917----
TOTALS: BUILDING MAINT. INTERNAL SERVICES176,574276,905226,595250,053250,053250,053
Activity Description
This departmentwas transferred to Public Works in 2014. The department provides buildingmaintenance services to City
buildings. This includes both custodial services provided by part-time custodians, as well as analysis and coordination by
the full-time Facilities Maintenance Supervisor of more technical building systems maintenance and repair requests. Costs
of this department are allocated proportionately to use by each respective building/department. This is reflected as an
internal charge in the budgets of the user departments.
Note that the Recreation Department -Murzyn Hall budget (101.45129) includes additional part-time custodians, serving
solely at Murzyn Hall, which are not included in this 701.49970 internal service department budget.
Objectives
This
department's two main objectives is professional coordination of the maintenance and repair of all City buildings.
The second main objective to provide cost-effective custodial services for four of those buildings:
1) City Hall
2) Public Safety Center
3) Library
4) Municipal Service Center
Budget Comments on Proposed Budget
Priorto 2015, these internal services were budgeted within the personnel section of each user department budget, as
interdepartmental labor. Beginning in 2015, all costs of this internal service are collected in fund/department 701.49970.
Within each user department's 2015 budget, their respective allocable share of the cost is reflected under the new line
item 4010 Building Maintenance -Internal Services.
The Building Maintenance 2020 budget is $250,053, a $23,458 increase over 2019. Major areas of change are:
1. A one-time item of $13,000 to set up and install database software to track and manage maintenance of City buildings.
2 Personnel increased by $10,158 to account for COLA and scheduled step increases.
177
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178
2020
Recreation Director
Clerk-Typist II
Recreation Clerk (PT)
Senior Citizen
Program
Program
Coordinator
Coordinator
Coordinator (PT)
Custodian IICustodian I
(9 PT)(PT)
179
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180
RECREATION
EXPENDITURE SUMMARY
1,100,000
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
2017201820192020
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
181
- This page intentionally left blank -
182
41,4004,971 3,872 -35,383
7749,61745,00045,000
Rec. Admin.
Youth Adult YouthTravelingTrips & Senior Murzyn HylanderAfter School21st CenturyCap. Equip.
33999Charge for Services9,00014,00018,00014,0004,00015,0008,000128,00011,00020,0004,000-
- - - -
----
431
32,4006,0007,000
45,40045,400
35999Miscellaneous1,5632591454942711685714995232,000-
Change to Fund Balance-1,094-180-100-345-189-117-400-349-365-21,600-
- - - ----
262
Art
22,00022,6003,00018,00043,600
Programs
30999Taxes228,53137,83521,16372,13839,56824,52883,44672,96476,377-32999Intergovernmental9,3811,5538692,9611,6241,0073,4252,9953,135-
- - -
---
261
91,03536,3005,00050,10091,400
Center
101
- - -
---
204,458116,10019,15046,55723,000204,807
- - -
--
Hall
101
74,1003,20018,542
95,44295,842
Citizens
101
- - -
---
40,70322,90035017,57040,820
City of Columbia Heights, Minnesota
Outings
101
- - -
---
30,0002,92512,727
45,46345,652
Athletics
BUDGET 2020
Recreation
- - -
101---
60,3002,35027,288
89,59389,938
Enrichment
- - -
---
101
26,3001,70012,277
40,17740,277
Athletics
- - ----
101
37,2002,70013,927
53,64753,827
Athletics
- - -
---
101
248,475188,20012,80048,569249,569
Recreation
31999Licenses & Permits-34999Fines & Forfeits-36999Sales and Related Charges-
---
101
Transfers & Non Rev Receipts
Other Services and Charges
Contingencies & Transfers
Personal Services
Capital Outlay
Expenses
Revenue
Supplies
Total Expenses
Total Revenue
3919909991999299949996999
183
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184
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: RECREATION ADMINISTRATION
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45000RECREATION ADMINISTRATIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services182,102173,879184,500188,200188,200188,200
1999Supplies8,2734,64512,80012,80012,80012,800
2999Other Services & Charges30,39035,51441,35248,56948,56948,569
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: RECREATION ADMINISTRATION220,766214,038238,652249,569249,569249,569
Activity Description
This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation Department
is comprised of eight main areas in which the Director, fifty percent full time Clerk-Typist II, and one half-time Recreation Clerk
disperse their time. Each of the nine areas has its own separate budget. This category provides salaries for the departmentas
well as supplies and contractual services for the department. Recreation Administration also funds space allocation to the
Murzyn Hall budget for office space.
Objectives
1. Continue to improve customer service to our very diverse and ever changing community.
2. Promote our recreation programs by utilizing local papers, social media and schools to get advertising out to members of our
community.
Budget Comments on Proposed Budget
The Recreation Administration proposed budget increased by $10,917 for 2020. However, $6,000 of this is only the
reclassification of the annual jamboree fireworks expense from the former special events department (101.45050) to the
recreation department, and not an actual increase in the overall City budget.
Personal Services within this department increased $3,700 for wage adjustments. Information Systems has been increased by
$900. This budget provides $2,969 for Murzyn Hall office space allocation.
185
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: YOUTH ATHLETICS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45001YOUTH ATHLETICSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services22,04817,11436,00037,20037,20037,200
1999Supplies2,3402452,7002,7002,7002,700
2999Other Services & Charges12,51512,35312,91113,92713,92713,927
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: YOUTH ATHLETICS36,90329,71251,61153,82753,82753,827
Activity Description
This activity classification encompasses recreational programs provided to youth. These programs consist of children
and adolescents K-12. Programs fall under several sport-specific headings, including baseball, softball, basketball,
football, soccer, volleyball, and wrestling. All programs are participation-oriented, with the focus on fun, socialization,
and athletic skill development. These particular programs provide the youth of Columbia Heights with supervised play
opportunities at local gym facilities and neighborhood parks. This category also provides one-forth of the Recreation
Coordinatorsalaries, gym supervisors and officials. Youth Athletics also provides office space to the J.P.M. budget.
Objectives
1. Work with our varsity coaches to help develop our youth sports programs.
2. Explore options of creating additional sports programs for younger age youth.
Budget Comments on Proposed Budget
The 2020 Youth Athletics budget has increased $2,216. 25% of the full and part-time Recreation Coordinators salaries
are included within this budget. One reason this budget has not had major increases is due to the significant donation
of athletic equipment made by the Columbia Heights Athletic Boosters Association. The Youth Athletic budget also
provides $2,927 for space allocation to J.P.M.
186
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: ADULT ATHLETICS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45003ADULT ATHLETICSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services14,77919,27324,90026,30026,30026,300
1999Supplies1,2281,2531,1001,7001,7001,700
2999Other Services & Charges12,96411,67512,21112,27712,27712,277
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: ADULT ATHLETICS28,97132,20038,21140,27740,27740,277
Activity Description
This activity encompasses recreational programs provided to adults in Columbia Heights. Leagues are administered in
summer and fall. An annual summer softball tournament is held during the Columbia Heights Jamboree. This activity
also provides one-forth of the Recreation Coordinator salaries and covers costs of umpires and referees. J.P.M. budget
is also paid for space allocation for office space and storage space.
Objectives
1. Explore healthy options for adult programs to be held at the Hylander Center.
2. Continueto coordinate a very organized and competitive adult softball program.
Budget Comments on Proposed Budget
The total Adult Athletics budget for 2020 has an increase of $2,066. Murzyn Hall budget also received space alloca-
tion from Adult Athletics in the amount of $2,927. 25% of the full and part-time Recreation Coordinators salaries are
included within this budget.
187
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: YOUTH ENRICHMENT
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45004YOUTH ENRICHMENTExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services43,19835,36559,70060,30060,30060,300
1999Supplies2,7951,3692,3502,3502,3502,350
2999Other Services & Charges17,31426,61026,80027,28827,28827,288
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: YOUTH ENRICHMENT63,30763,34588,85089,93889,93889,938
Activity Description
This activity classification encompasses recreational, academic, athletic, and enrichment programs provided to the
youth age 3-13. These offerings are participation-oriented, with the focus on fun, socialization, achievement, and skill
development. Dance and Tumbling runs throughout the fall, winter, and spring sessions. Special events that are
family-oriented and run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooktacular, and Breakfast
with Santa. The Traveling Puppet Wagon, which was funded through a grant from the Medtronic Foundation in 1998
has been operating for the last twenty one years. The Puppet Wagon travels to neighborhood parks and performs a
variety of family-based puppet shows. Youth Enrichment funds office, storage and program space within the Murzyn
Hall budget. This budget also provides one-fourth of the Recreation Coordinator salaries.
Objectives
1. Continue to create classes, programs and special events that provide more opportunities to meet our diverse
community needs.
2. Expand our gymnastics and dance programs to align with our current year-round martial arts programs
Budget Comments on Proposed Budget
The Youth Enrichment budget has an increase of $1,088. This budget includes seasonal staff to lead certain activities
previously funded under a youth grant that ended in prior years. This budget provides $25,788 for space allocation to
the Murzyn Hall budget. 25% of the full and part-time Recreation Coordinators salaries are included within this budget.
188
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: TRAVELING ATHLETICS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45005TRAVELING ATHLETICSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services14,77919,27328,70030,00030,00030,000
1999Supplies694-2,9252,9252,9252,925
2999Other Services & Charges8,75016,99212,66112,72712,72712,727
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: TRAVELING ATHLETICS24,22336,26544,28645,65245,65245,652
Activity Description
This activity classification encompasses competitive athletic opportunities offered to Columbia Heights' youth in
grades 3-12. Teams are formed in basketball, baseball, and softball, with players selected by ability after pre-season
tryouts. Teams are organized and equipped through the Recreation Department, which is unique in the metro area.
Teams compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one-forth
of the Athletic Coordinator salaries as well as league fees for team memberships.
Objectives
1. Continue to participate in more competitive youth leagues that play at a higher level.
2. Work with surrounding communities to create youth sports leagues which are more beginner level at the younger
ages.
Budget Comments on Proposed Budget
Traveling Athletics budget has had a total increase of $1,366. Personal Services has had an increase of $1,300. 25% of
the full and part-time Recreation Coordinators salaries are included within this budget. Space allocation of $2,927 was
also provided to the Murzyn Hall budget.
189
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: TRIPS & OUTINGS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45030TRIPS & OUTINGSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services20,93321,46622,10022,90022,90022,900
1999Supplies--350350350350
2999Other Services & Charges18,52311,18017,62017,57017,57017,570
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: TRIPS & OUTINGS39,45632,64740,07040,82040,82040,820
Activity Description
Trips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly trip
flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program.
This activity provides twenty-five percent of the Senior Citizen Coordinator salary. Trips and Outings also budgets
monies for office space allocation to Murzyn Hall.
Objectives
1. Provide seniors with a well-planned and well-executed trip schedule of both one-day extended trips and small group
excursions.
2. Offer seniors a wide variety of well thought out and professionally executed trips that are extended trip options and
ones closer to home.
Budget Comments on Proposed Budget
Trips and Outings budget has increased $750. Personal Services has an increase of $800 for cost of living . 25% of the
Senior Citizen Coordinator salary is budgeted within the Trips and Outings budget. The Murzyn Hall budget also
received $758 for space allocation.
190
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: SENIOR CITIZENS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45040SENIOR CITIZENSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services71,82271,01372,20074,10074,10074,100
1999Supplies1,6052,0853,2003,2003,2003,200
2999Other Services & Charges14,97216,35318,33718,54218,54218,542
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: SENIOR CITIZENS88,39989,45193,73795,84295,84295,842
Activity Description
The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older
in the community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. This program provides
seventy-five percent of the Senior Citizen Coordinator salary. The Senior Citizen budget also provides space allocation
for Murzyn Hall for office, storage and Senior Center space.
Objectives
1. To provide social, educational, and recreational programs to seniors in the community.
2. To serve as a center that provides resource information regarding senior issues and concerns.
3. To continue to provide the opportunity for senior exercise programs.
4. Offer seniors a variety of options in programs that address social, educational and recreational needs
Budget Comments on Proposed Budget
The total Senior Citizens budget has increased by $2,105. 75% of the Senior Coordinator's salary is budgeted under this
budget. There was a charge of $13,342 for space allocation to Murzyn Hall.
191
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: MURZYN HALL
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45129MURZYN HALLExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services111,969113,216110,900116,100116,100116,100
1999Supplies14,10223,42719,15019,15019,15019,150
2999Other Services & Charges48,35434,44447,58246,55746,55746,557
4999Capital Outlay-69,115----
6999Contingencies & Transfers23,00023,00023,00023,00023,00023,000
TOTALS: MURZYN HALL197,425263,203200,632204,807204,807204,807
Activity Description
In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/ activities, 1,500 hours for
weddings, and 1,000 hours for meetings. Approximately 20% of the users are charged while the remaining 80% are
fee waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near full
capacity throughout the year. Murzyn Hall budget provides salaries for part-time custodians, and fifty percent of the
Recreation Secretary position.
Objectives
1. Continue to provide renters a first rate facility for special events.
Budget Comments on Proposed Budget
The Murzyn Hall budget has an increase of $4,175. Personal Services has an increase of $5,200 for additional staff to
cover events. A space allocation credit received from the recreation budgets is $51,638. A transfer out to bonds is
also included in the Murzyn Hall budget for the Honeywell project in the amount of $23,000.
192
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: HYLANDER CENTER
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45130HYLANDER CENTERExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services23,21624,24237,30036,30036,30036,300
1999Supplies8271851,5005,0005,0005,000
2999Other Services & Charges43,49846,75150,20050,10050,10050,100
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: HYLANDER CENTER67,54171,17889,00091,40091,40091,400
Activity Description
The Hylander Center budget covers the staff and utilities to maintain and operate the Hylander Center gym and fitness
room. This budget includes utilities and cleaning that is serviced by the School District and then paid from this account.
Objectives
1. Promote the facility to gain additional users.
2. Continue to expand revenue by operating tournaments.
Budget Comments on Proposed Budget
The Hylander Center budget increased $2,400. Minor equipment increased $3,500 to start with replacing fitness center
equipment that has reached it's life expectancy. Building Maintenance is budgeted at $49,000.
193
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: PROGRAM REVENUE EXPENDED
261AFTER SCHOOL PROGRAMSActualActualAdoptedDepartmentCity ManagerCouncil
45029PROGRAM REVENUE EXPENDEDExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services20,93910,02023,30022,60022,60022,600
1999Supplies2,7824503,0003,0003,0003,000
2999Other Services & Charges14,5709,02618,00018,00018,00018,000
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: PROGRAM REVENUE EXPENDED38,29219,49644,30043,60043,60043,600
Activity Description
Within fund 261, a separate expense department was created for each separate grant contract obtained in the past.
The expense department shown here, 45029 Program Income Expended, is only used within Fund 261 when an active
grant is not available. This activity covers summer programs and school out day programs.
Objectives
1. To use existing fund balance to continue to provide services at previous levels in accordance with the terms of the
past grants received for this activity.
2. To review options for obtaining future grants for this type of youth programming.
Budget Comments on Proposed Budget
Within fund 261, a separate expense department was created for each separate grant contract obtained in the past.
The expense department shown here, 45029 Program Income Expended, is only used within Fund 261 when an active
grant is not available. This reflects current and past partipicant fees expended for the same purposes as the original
after-school program grants.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: 2017 - 20 CONTRACT
26221st CENTURY ARTSActualActualAdoptedDepartmentCity ManagerCouncil
450202017 - 20 CONTRACTExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services1,15517,57132,30032,40032,40032,400
1999Supplies1533896,0006,0006,0006,000
2999Other Services & Charges2417,0427,0007,0007,0007,000
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: 2017 - 20 CONTRACT1,54925,00245,30045,40045,40045,400
Activity Description
The 21st Century Arts budget is the Recreation Department's Federal grant that we received with the Columbia Heights
School District. It is focused on programs within the arts.
Objectives
The 21st Century Arts budget is the Recreation Department's Federal grant that we received with the Columbia Heights
School District. It is focused on programs within the arts.
Budget Comments on Proposed Budget
The 21st Century Arts budget is the Recreation Department's Federal grant that we received through the Columbia
Heights School District. It is focused on programs within he arts. It funds instructors, trips, and supplies.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2020
DEPARTMENT: CAP EQUIP REPLACEMENT GENERAL
431CAP EQUIP REPLACEMENT GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45000RECREATION ADMINISTRATIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201720182019202020202020
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay--65,00045,00045,00045,000
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT GENERAL--65,00045,00045,00045,000
Activity Description
TheRecreation Department coordinates day trips for youth during summer and the school year. These are advertised
through the City newsletter. The Recreation Department currently transports youth to Murzyn Hall for the summer free
lunch program that is put on by Loaves and Fishes. The van also transports youth to various athletic contests throughout
the metropolitan area. This van is also used by other city departments for training and transporting staff and volunteers
to events.
Currently, the vehicle used for these outings is a 1999 Ford E350 Econoline that we acquired in 1999. This vehicle has
really stated to rust and has parts of the rocker panels falling off the vehicle. Our Vehicle Maintenance Supervisor has
indicated that this vehicle is not as reliable as it once was. The Recreation Department would like to replace this with a
Ford Transport vehicle with an estimated cost of $45,000.
Objectives
1. Provide summer recreation park programs transportation for free lunch programs and for day trips off site.
2. Transportation for youth athletic teams to play in neighboring cities.
3. Transport school out day trips to various events during the school year.
4. Other city departments need a vehicle to transport staff and volunteers to training.
Budget Comments on Proposed Budget
The RecreationDepartment would like to replace the existing 1999 Ford E350 Econoline van with a Ford passenger
transport with an estimated cost of $45,000.
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History of Tax Supported Operating Expenditures
General Fund, Library Fund, EDA Fund*
Adopted Budget
16,000,000
14,000,000
12,000,00014,891,721
14,717,182
10,000,000
13,903,277
8,000,000
6,000,000
4,000,000
2,000,000
0
2019
20182020
2017
20152016
20112012
20132014
*Includes only EDA Expenditures supported by EDA levy, not the special district HRA levy.
Increase from 2017 to 2018 reflects $1,400,000 transferred to the Capital Building Fund.
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History of Changes in Operating Tax Levy
2011 -2020
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
2011201220132014201520162017201820192020
General Fund
7,724,7117,590,1297,973,4048,328,8968,673,0008,641,4528,925,0009,481,00010,051,00010,963,000
Library Fund
757,620765,195777,000784,770804,389813,999845,111919,244955,0951,002,850
EDA
84,81184,81184,81184,00084,00078,02384,000220,100242,100245,100
General fund levies for 2011 include state market value homestead credit, which ended 12/31/11. All levies
shown include both the local levy and the area-wide fiscal disparities levy.
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(696,700)(1,765,501)(3,393,605)(5,107,119)(6,654,675)(8,541,144)(10,224,560)(12,417,248)(14,608,581)(16,972,724)(19,336,867)(21,192,014)(22,959,796)(24,701,580)(26,434,548)(28,038,125)(29,634,136)(31
,096,555)
(Reductions)
Cumulative
-
(696,700)(1,068,801)(1,628,104)(1,713,514)(1,547,556)(1,886,469)(1,683,416)(2,192,688)(2,191,333)(2,364,143)(2,364,143)(1,855,147)(1,767,782)(1,741,784)(1,732,968)(1,603,577)(1,596,011)(1,462,419)
Reduction)
(Annual-
3,259,3232,562,6232,190,5221,631,2191,545,8091,711,7671,372,8541,575,9071,066,6351,067,990895,180895,1801,404,1761,491,5411,517,5391,526,3551,655,7461,663,3121,796,904
Annual Aid
Total
History of State Aid Reductions
Market Value
607,324607,324587,319572,742517,322473,173451,574452,948171,455172,810
Homestead
---------
City of Columbia Heights
Credit
2020 Budget
2,651,9991,955,2991,603,2031,058,4771,028,4871,238,594921,2801,122,959895,180895,180895,180895,1801,404,1761,491,5411,517,5391,526,3551,655,7461,663,3121,796,904
Government
Local
Aid
2003200320042005200620072008200920102011201220132014201520162017201820192020
Year
Aid After 2003 Legislative Reductions
Aid Certified
Cerified Aid
Actual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual Aid
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City of Columbia Heights, Minnesota
Homestead Properties with Various Values
TAX LEVIES PAYABLE 2018 - 2020
Local
Taxable Market ValueShare Only$$%
After ExclusionsCity TaxChangeChange
PAYABLE 2018151,6571,026.18176.8920.8%
PAYABLE 2019162,8841,087.7761.596.0%
PAYABLE 2020183,2671,179.1491.378.4%
PAYABLE 2018133,345901.6861.327.3%
PAYABLE 2019151,5481,011.63109.9512.2%
PAYABLE 2020181,5231,167.55155.9215.4%
PAYABLE 2018167,4621,133.05169.2917.6%
PAYABLE 2019175,2011,169.9036.853.3%
PAYABLE 2020195,1481,255.0385.137.3%
PAYABLE 2018149,1501,009.2772.257.7%
PAYABLE 2019175,7461,173.23163.9616.2%
PAYABLE 2020209,8631,350.25177.0215.1%
PAYABLE 2018166,2631,124.95125.5612.6%
PAYABLE 2019186,3191,244.01119.0610.6%
PAYABLE 2020208,8821,343.8099.798.0%
PAYABLE 2018183,5071,241.27154.8014.2%
PAYABLE 2019195,1831,303.4562.185.0%
PAYABLE 2020219,3391,410.70107.258.2%
PAYABLE 2018197,7641,338.02111.739.1%
PAYABLE 2019218,0381,455.69117.678.8%
PAYABLE 2020238,3121,532.9277.235.3%
PAYABLE 2018213,7871,446.2595.207.0%
PAYABLE 2019249,9751,669.33223.0815.4%
PAYABLE 2020283,8741,826.28156.959.4%
PAYABLE 2018228,9381,548.3893.146.4%
PAYABLE 2019250,3021,671.37122.997.9%
PAYABLE 2020242,9991,563.16-108.21-6.5%
PAYABLE 2018236,3501,599.14287.1921.9%
PAYABLE 2019224,6871,500.44-98.70-6.2%
PAYABLE 2020277,1161,782.54282.1018.8%
*2020 is proposed
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
2020 Budget Information
TOTAL PERSONNEL - F.T.E. & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20202017201820192020
ADMINISTRATION
Mayor0.2013,80013,80013,80013,800
City Council0.8031,20031,20031,20031,200
TOTALS1.0045,00045,00045,00045,000
ASSESSING
Interdepartmental Labor - PW0.115,3135,6065,6325,147
Rounding----32-47
TOTALS0.115,3135,6065,6005,100
CABLE TELEVISION
Intern0.025,091-5,1005,100
Transfer in from City Manager0.50-40,28833,65738,005
Rounding0.00---57-5
TOTALS0.525,09140,28838,70043,100
CITY MANAGER
City Manager1.00149,388166,123166,123161,300
Asst. to City Manager/HR Director1.00105,719110,663110,66391,499
Administrative Assistant - HR1.0059,17963,72763,72765,447
Communications Specialist1.00-80,57567,31376,010
Special Projects Coordinator1.00---58,503
Transfer in from City Clerk0.4024,84926,02226,03025,552
Transfer out to Cable-0.50--40,288-33,657-38,005
Transfer out to EDA-0.15----8,775
Transfer out to Refuse-0.07----4,388
Transfer out to Recycling-0.07----4,388
Rounding---1-55
TOTALS4.61339,135406,822400,200422,700
CITY CLERK
City Clerk1.0062,12365,05565,07563,881
Temp for Absentee Ballots (12 wks. total)0.35-6,000-8,640
Election Head Judges0.17-3,500-4,860
Election Asst. Head Judges0.17-3,220-4,500
Election Judges1.44-25,344-36,000
Student Election Judges0.06-1,152-1,262
Transfer out to City Manager-0.40-24,849-26,022-26,030-25,552
Interdepartmental Labor - Public Works0.00-3,410--
Rounding0.00---459
TOTALS2.7937,27481,65939,00093,600
PLANNING & INSPECTIONS/EDA
Community Development Director1.00103,062118,546118,546116,473
Community Development Manager0.00--83,969-
Community Development Coordinator1.00---57,972
Economic Development Manager0.0050,22559,573--
Planner1.0078,28783,96986,54991,830
Building Official1.0082,75786,70586,70584,425
Secretary II Permits1.0052,92756,42254,42259,233
Secretary II Community Development0.7042,25447,28747,28738,103
Planning & Inspections/EDA Continued Next Page
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
2020 Budget Information
TOTAL PERSONNEL - F.T.E. & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20202017201820192020
Planning & Inspections/EDA Continued
Intern0.50-9,02416,100-
Intern - Inspections0.26--9,2009,200
Transfer out Special Projects Coordinator0.15---8,776
Rounding0.00--2288
TOTALS6.61409,512461,526502,800466,100
FINANCE
Finance Director1.00122,886128,809128,806136,546
Assistant Finance Director1.0083,74197,10197,109103,026
Accounting Coordinator1.0058,18160,95360,95364,674
Payroll Accountant1.0058,93161,72761,72765,447
Accounting Clerk II - Utility1.0047,95351,28151,28157,734
Budget Coordinator1.0047,95351,28151,28154,426
Accounting Clerk I Utility1.0045,91549,15949,15952,159
Accounting Clerk II1.0042,88446,24049,96354,426
Receptionist0.7031,74033,99733,99736,050
Accounting Clerk I: Liquor1.0043,79948,84045,65049,713
Rounding0.001712-26-1
TOTALS9.70584,000629,400629,900674,200
FIRE DEPARTMENT/PROPERTY INSPECTIONS
Fire Chief1.00116,094122,122122,122126,262
Assistant Fire Chief1.0095,447100,907100,907106,067
Captain IV3.00--176,244280,590
Captain III0.00238,371249,69983,233-
Journeyman Firefighter1.00147,48477,08977,08981,785
Journeyman II1.00---83,219
Fighter I3.00---197,911
Firefighter II0.0068,364142,166--
Firefighter III0.00--149,855-
Secretary1.0047,30854,42254,42257,733
Paid on Call Firefighters88,00088,00088,000114,500
Clerk Typist II0.5022,00025,00027,00028,000
Property Inspections - Seasonals0.504,0004,0004,0004,000
Safer Grant 2015 - 2017 (January - September)0.0078,693---
Various OT45,00046,00065,00065,000
Rounding-1-28-
TOTALS12.00950,762909,405947,9001,145,066
GENERAL GOVERNMENT CITY HALL
Interdepartmental Labor - Public Works0.00-1,100--
TOTALS0.00-1,100--
INFORMATION SYSTEMS
IS Director1.0097,325104,987104,987111,402
Asst. IS Director1.0064,79374,04174,04178,390
IS Technician1.0047,94556,37856,37859,622
Rounding---686
TOTALS3.00210,063235,406235,400249,500
LIBRARY
Library Director1.00101,046108,428111,740119,312
Library Continued Next Page
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
2020 Budget Information
TOTAL PERSONNEL - F.T.E. & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20202017201820192020
Library Continued
Youth Services Librarian1.0067,98773,44073,80778,304
Adult Services Librarian1.0070,44570,50072,70578,304
Clerk Typist II - Adult Services1.0041,44446,50148,50153,572
Clerk Typist II - Youth Services1.0045,31148,53548,53551,493
3 Library Supervisors0.6830,08934,98234,98236,026
11 Pages1.9450,44264,30264,30263,711
Library Aide0.359,508--14,238
Library Clerk1.0040,21743,95245,76448,727
Interdepartmental Labor - Public Works2,5002,5002,5002,500
Rounding0.00--6413
TOTALS8.97458,989493,140502,900546,200
MUNICIPAL LIQUOR STORES
STORE #1
Liquor Operations Manager0.4748,73545,44946,92449,792
Assistant Store Managers2.00116,662121,324121,324128,712
Store Supervisors1.4751,99661,14662,68377,536
Retail Clerks5.07155,509176,251176,395178,806
Rounding0.00-229-2654
Total Store #19.01372,900404,199407,300434,900
STORE #2
Liquor Operations Manager0.3838,36635,77937,93840,257
Assistant Store Managers2.00116,662121,324121,324128,712
Store Supervisors0.8425,18433,19136,19139,093
Retail Clerks4.61124,320143,540144,213159,503
Rounding0.00-32-353135
Total Store #27.83304,500333,799339,697367,600
STORE #3
Liquor Operations Manager0.1516,59115,47214,97615,891
Store Supervisors1.4052,08854,36758,82544,045
Retail Clerks2.0449,72175,35966,83170,478
Rounding0.00812-33-14
Total Store #33.59118,481145,200140,599130,400
TOTALS ALL STORES20.43795,881883,200887,600932,900
POLICE DEPARTMENT
Police Chief1.00119,694127,882120,942135,562
Police Captain2.00101,195106,031212,062227,350
Police Sergeants4.00406,403528,008426,024459,816
Police Officers21.001,724,8311,788,2731,774,2571,962,327
Record Technicians4.00138,633150,354149,519217,878
Community Service Officers1.0045,91548,09948,09951,036
Part-time CSO2.5066,079106,877109,240113,926
Office Supervisor1.0056,81371,52571,82576,206
Clerk Typist0.00----
Information Systems Specialist1.0052,96862,18960,52163,034
Inv./Copr./Liason Pay Difference9,60012,00012,00014,400
FTO Pay $4/hr---5,760
Rounding0.00--116
TOTALS37.502,722,1313,001,2382,984,5003,327,300
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
2020 Budget Information
TOTAL PERSONNEL - F.T.E. & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20202017201820192020
PUBLIC WORKS DEPARTMENT
Public Works Director1.00127,458133,606133,606141,970
A.C.E.1.0095,30099,85799,857105,942
Utility Supervisor1.0092,69397,13397,13396,894
Street/Parks Supervisor1.0092,69397,13397,133103,050
Administrative Assistant/Refuse Coordinator1.0060,02962,89768,28572,102
Shop Foreman1.0073,38572,30584,61789,778
Secretary1.0050,92754,42254,42257,733
Assessing Clerk0.7047,95351,28135,92038,103
Engineering Technician IV2.00147,514156,458156,602166,161
Engineering Technician III0.7564,68868,72368,79548,648
Foreman3.00196,372217,837218,184231,395
Maintenance III1.00110,76650,27763,12268,217
Maintenance Worker17.00960,4001,064,5401,063,9981,132,592
Urban Forester1.00---52,408
Facility Maintenance Supervisor1.0074,45381,24584,61789,778
PT Custodians1.8567,70967,00467,00472,435
Seasonal110,106115,336122,125125,789
Interdepartmental Labor - Assessing-0.11-5,313-5,606-5,607-5,147
Adjust Sum of Cost Factors to Form B---79,902-5,591-
TOTALS35.192,367,1332,404,5462,504,2222,687,847
RECREATION DEPARTMENT
Recreation Director1.0090,55894,93094,934100,618
Senior Citizens Coordinator1.0061,97364,92564,92568,886
Senior Aerobic Instructors0.063,8004,5004,5004,500
Program Coordinator1.0046,46252,60146,04847,838
PT Program Coordinator0.70--28,62532,892
Clerk Typist II - Recreation1.0047,75851,72151,58154,826
Recreation Clerk0.5018,83120,47019,65619,113
Seasonal2.5082,65072,65072,65072,650
PT Custodians2.1559,00060,00060,00065,000
Activities Instructor After School Programs0.8020,00020,00020,00020,000
Activities Instructor 21st Century Arts0.98--28,60028,600
Rounding--281-23
TOTALS11.69431,032441,797491,800514,900
TOTAL FULL TIME115.868,188,4538,685,9188,774,3799,493,208
TOTAL PART-TIME38.261,172,8631,354,2121,441,1391,660,307
GRAND TOTAL154.129,361,31610,040,13010,215,51811,153,515
*NOTE: Part-time, Seasonal and Temporary are shown in bold.
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CITY OF COLUMBIA HEIGHTS
GEOGRAPHICAL LOCATION
ANOKA
RAMSEY
HENNEPIN
COLUMBIA HEIGHTS
DAKOTA
SCOTT
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COMMUNITY PROFILE
City of Columbia Heights
Location
County Anoka House District 41B
Region Metro Congressional District 5
Senate District 41
History
What is now Columbia Heights was once part of Manomin County. Manomin was too small to support
itself, so on November 2, 1869; it was annexed to Anoka County. It was then considered part of Fridley
Township. On March 14, 1898, incorporation as a village was completed. The City Charter was adopted
on July 21, 1921. The City of Columbia Heights is 3.4 square miles in area.
Population
1900 123 1960 17,533 2010 19,496
1920 2,968 1970 23,997
1930 5,613 1980 20,029
1940 6,053 1990 18,910
1950 8,175 2000 18,520
Miles of Streets and Alleys
Trunk Highways 3.0 City Streets 61.2
County 4.5 Alleys 18.9
Sewer and Water Main Miles
Storm Sewers 49.8 Water mains 72.5
Sanitary Sewers 59
Parks
City Parks 15 County Park 1
Playgrounds 15
Schools
Senior High 1 Elementary 3
Junior High 1 Parochial Elementary 1
Building Permits
Year Number Est. Construction Cost
2009 607 13,376,732
2010 620 14,481,712
2011 796 7,986,467
2012 574 7,203,199
2013 609 7,388,271
2014 598 22,230,118
2015 611 21,916,792
2016 607 13,376,732
2017 1,434 36,189,715
2018 1,1089,095,404
2019 1,176 14,753,109
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GLOSSARY
Accounting System. The total structure of records and procedures which record, classify, summarize,
and report information on the financial position and results of operations of a government or any of its
funds, fund types, balanced account groups, or organizational components.
Accrual Basis. A basis of accounting in which transactions are recognized at the time they are incurred,
as opposed to when cash is received or spent.
Ad Valorem Tax. A tax collected from all the real property within the City based upon the property’s
value in proportion to all property in the City.
Ad Valorem Tax - Special Levy. A tax collected from all real property based upon the value of the
property. This category accounts for tax levies imposed on property for special purposes authorized by
state statute, e.g. debt service, Housing and Redevelopment Authority, contributions to the Fire Relief
Association, etc.
Annual Budget. The budget authorized by resolution of the City Council for the fiscal year.
Appropriation. An authorization of the City Council to incur obligations and spend City funds.
Appropriations are usually made for fixed amounts and are typically granted for one year.
Appropriation of Fund Balance. Using the existing fund balance for current operations.
Asset. Resources owned or held by a government, which have monetary value.
Attrition. A method of achieving a reduction in personnel by not refilling the positions vacated through
resignation, reassignment, transfer, retirement, or means other than layoffs.
Authorized Personnel. Employee positions, which are authorized in the adopted budget, to be filled
during the year.
Bond Proceeds. Funds received from the issuance of bonds. This is a type of borrowing similar to a loan.
Budget. A council approved plan for receiving and expending public funds. An estimate of expenditures
and the proposed means of financing them.
Proposed Budget. The recommended City Budget submitted by the City Manager to the City
Council.
Adopted Budget. The City Budget with final approval by City Council, which is submitted to
both the County Auditor and State Auditor.
Budgetary Basis. This refers to the basis of accounting used to estimate financing sources and uses in
the budget. The basis used by the City for proprietary funds is the full accrual method, similar to most
large businesses. For governmental funds, the City uses the modified accrual method, which focuses
more on the current operating year, similar to the cash basis. Under state law, these methods are also
required to be used in the City’s audited annual financial statements. See GAAP.
223
Budgetary Control. The control or management of a government or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitations of available
appropriations and available revenues.
Budget Calendar. The schedule of key dates which a government follows in the preparation and
adoption of the budget.
Budget Message. A general discussion of the proposed budget presented in writing as part of the
budget document. The budget message explains principal budget issues against the background of
financial experience in recent years and presents recommendations regarding the financial policy for the
coming year.
Capital Improvements. Expenditures related to the acquisition, expansion or rehabilitation of an
element of the government's physical plant; sometimes referred to as infrastructure.
Capital Improvement Plan (CIP). A multi-year schedule of capital improvement projects and items. This
is a flexible budget document that is used as a planning tool for needed improvements.
Capital Outlay. Expenditures that result in the acquisition of or addition to fixed assets, which have a
value over $5,000 and have a useful life of greater than one year.
Capital Projects. Major construction, acquisition, or renovation activities, which add, value to a
government's physical assets or significantly increase their useful life. Also called capital improvements.
Cash Basis. A basis of accounting in which transactions are recognized only when cash is increased or
decreased.
Certified Tax Levy. The ad valorem tax levy that is recorded with Anoka County.
Class Rate. Set by the Legislature, class rates serve to tax different classes of property (commercial,
residential, agricultural) at different rates. See Tax Capacity Value.
Constant or Real Dollars. The presentation of dollar amounts adjusted for inflation to reflect the real
purchasing power of money as compared to a certain point in time in the past.
Consumer Price Index (CPI). A statistical description of price levels provided by the U.S. Department of
Labor. The index is used as a measure of the increase in the cost of living (i.e. economic inflation).
Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise
budgeted.
Contractual Services. Services rendered to a government by private firms, individuals, or other
governmental agencies. Examples include utilities, rent, maintenance agreements, and professional
consulting services.
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Cost-of-living Adjustment (COLA). An increase in salaries and benefits to offset the adverse effect of
inflation on compensation.
Current Ad Valorem. Taxes levied and becoming due during the current year, from the time the amount
of the tax levy becomes due until a penalty for non-payment is attached.
Debt Service. Expenditures for the retirement of long-term debt principal and interest.
Deficit. The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over
revenues during a single accounting period.
Delinquent Ad Valorem. Taxes that remain unpaid on and after the date on which penalty for non-
payment is attached.
Department. The basic organizational unit of government, which is functionally unique in its delivery of
services.
Depreciation. Process of allocating the cost of a capital asset to the periods during which the asset is
used.
Disbursement. The expenditure of monies from an account.
Employee (or Fringe) Benefits. Contributions made by a government to meet commitments or
obligations for employee fringe benefits. Included are the government's share of costs for benefits
required by law, such as social security, workers compensation insurance, and some pension costs. It
also includes benefits provided under the terms of negotiated labor contracts, such as medical and life
insurance plans.
Expenditures. The payment of cash on the transfer of property or services for the purposes of acquiring
an asset, service or settling a loss.
Expense. Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest
or other charges.
Fees. A general term for any fixed charge levied by government associated with providing a service
permitting an activity, or imposing a fine or penalty. Major types of fees include business and non-
business licenses, fines, and user charges.
Fiscal Year. For budgeting purposes the City's fiscal year is the calendar year.
Full-Time Equivalent (FTE). The number of hours of work performed by a full-time employee in one
year (2,080), or portions thereof.
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Fund. A separate accounting entity, with a set of self-balancing accounts for recording the collection of
revenues and the payment of expenditures to carry out a specific function. The City uses the following
fund types:
Governmental Funds
Account for activities for which user charges are generally not the primary revenue source.
These include:
General Fund. The largest fund in the City, the General Fund accounts for most of the
City's financial resources. General Fund revenues include: property taxes, licenses and
permits, service charges, and other types of revenue. This is the fund that accounts for
the revenues and expenditures necessary to deliver basic operating services: police,
fire, finance, parks, public works, etc.
Special Revenue Funds. Funds used to account for the proceeds of specific revenue
sources that are legally restricted, or committed by council resolution, to expenditure
for specified purposes.
Debt Service Funds. Funds used to account for the planned accumulation of revenues
and appropriation of expenditures for the retirement of long-term debt principal and
interest.
Capital Project Funds. Funds used to account for major construction, acquisition, or
renovation activities, which add, value to a government's physical assets or significantly
increase their useful life.
Proprietary Funds
Account for operations that are financed and operated in a manner similar to private business,
where the intent of the governing body is that the costs of providing goods or services on a
continuing basis be financed or recovered primarily through user charges. These include:
Enterprise Funds. Are funds that account for business-type operations providing goods
or services to the public. Examples include water, sewer, refuse utility operations, and
the municipal liquor stores.
Internal Service Funds. Are funds that account for business-type operations providing
goods or services between City departments. Examples include centralized services for
building and vehicle maintenance, information systems, and business insurance.
Fund Balance. The excess of a fund’s assets over its liabilities. The term fund balance is used in
governmental fund types. The term is also used informally in regard to proprietary funds, but the
equivalent term in proprietary funds when formally presented is “net position”.
GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting
and reporting, encompassing the conventions, rules, and procedures that define accepted accounting
principles.
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Goal. Specific items to be accomplished during the year.
Grant. A contribution of assets (usually cash) by one governmental unit or other organization to
another. Typically, these contributions are made to local governments from the state and federal
governments.
Infrastructure. The physical assets of a government (e.g. streets, water, sewer, public buildings and
parks).
Interfund Transfers. Amounts transferred from one fund to another to assist in financing the services for
the recipient fund. Also referred to as “transfers in/out”.
Intergovernmental Revenues. Money received from the State or Federal government in the form of
grants or shared revenues for various activities.
Investment. Securities permitted by law are purchased and held for the production of income in the
form of interest.
Levy. To impose taxes for the support of government activities.
Levy Limitation. The maximum amount permitted to be levied by a taxing jurisdiction as established by
Minnesota Statutes. The existence or absence of levy limitations varies from time to time. As of 2019,
there are annual limitations on the EDA levy and the HRA levy, but not on the City levy.
Line Item Budget. A budget format that summarizes the object codes of expenditures for goods and
services that the City intends to purchase during the fiscal year.
Local Government Aid. Money given to the City from the State based on a formula that was originally
designed to provide tax relief and equalization among cities.
Municipal State Aid Street Maintenance. Money received from the State of Minnesota for the
maintenance of certain streets within the City, which are designated "State Aid Streets".
Object of Expenditure. An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objective. Something to be accomplished in specific, well-defined, and measurable terms and that is
achievable within a specific time frame.
Obligations. Amounts that a government may be legally required to meet out of its resources. They
include not only actual liabilities, but also encumbrances not yet paid.
Operating Revenue. Funds that the government receives as income to pay for ongoing operations. It
includes such items as taxes, fees from specific services, interest earnings, and grant revenues.
Operating revenues are used to pay for day-to-day services.
Operating Expenses. The cost for personnel, materials and equipment required for a department to
function.
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Other Services and Charges. Include expenditures for services other than personal services. Examples of
such charges include professional services, communication, transportation, advertising, printing and
binding, insurance, utility services, repair and maintenance, rentals, and depreciation.
Personal Services. Include expenditures for salaries, wages, and related employee benefits provided for
all persons employed by the City. Employee benefits include employer contributions to a retirement
system, insurance, sick leave, severance pay, and similar benefits.
Property Tax Levy. The amount of dollars to be collected from the taxable property within a taxing
district.
Resolution. A special or temporary order of a legislative body; an order of a legislative body requiring
less legal formality than an ordinance or statute.
Resources. Total amounts available for appropriation including estimated revenues, fund transfers, and
beginning balances.
Revenue. Funds that the government receives as income. It includes such items as tax payments, fees
from specific services, receipts from other governments, fines, forfeitures, grants, and interest income.
Supplies. Include articles and commodities, which are consumed or materially altered when used, such
as office supplies, operating supplies, maintenance supplies, small tools and minor equipment.
Tax Capacity Value. A measure of property value defined in state statute. Tax capacity values are used
to divide the total tax levy of a district (city, county, school district, etc.) between all the properties in
that district. Tax capacity value is calculated by multiplying a property’s class rate by its taxable market
value. See Class Rate and Taxable Market Value.
Tax Capacity Rate. The relationship between a district’s tax levy and the net tax capacity of all property
in the district, expressed as a percentage.
Taxable Market Value. The estimated market value of a property as determined by the Assessor, minus
certain partial exclusions of that value, such as an exclusion for homestead status.
Truth in Taxation. A program adopted by the State Legislature, which requires local governments to
provide notice of their proposed budgets and levies. This program requires public meetings to inform
the citizens and give them the opportunity to provide input on spending and taxing levels.
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