HomeMy WebLinkAbout05-05-2025 EDA Packet
ECONOMIC DEVELOPMENT AUTHORITY
City Hall—Shared Vision Room, 3989 Central Ave NE
Monday, May 05, 2025
5:00 PM
AGENDA
ATTENDANCE INFORMATION FOR THE PUBLIC
Members of the public who wish to attend may do so in-person, or by using Microsoft Teams and
entering meeting ID 232 292 874 180 3 and passcode vA373rv2. For questions, please call the
Community Development Department at 763-706-3670.
Auxiliary aids or other accommodations for individuals with disabilities are available upon request when
the request is made at least 72 hours in advance. Please contact Administration at 763 -706-3610 to
make arrangements.
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
1. Approve April 7th, 2025, Regular EDA Meeting Minutes. (pg. 3)
2. Resolution 2025-11 to Approve the Financial Reports and Payment of the Bills for March
2025. (pg. 16)
MOTION: Move to approve the Consent Agenda as presented.
BUSINESS ITEMS
3. EDA Budget Amendment: 2025 Expenditures. (pg 28)
MOTION: Move to waive the reading of Resolution 2025-12, there being ample copies
available to the public.
MOTION: Move to approve Resolution 2025-12, a resolution of the Economic Development
Authority of Columbia Heights, Minnesota, amending its 2025 budget by authorizing the
transfer of funds from Fund 204 to Fund 408 and by appropriating a portion of Fund 408 to
the Authority’s 2025 expenditures.
4. EDA Grant Program Guidelines Review. (pg. 30)
MOTION: Move to approve the Façade Improvement Grant Guidelines as amended.
MOTION: Move to approve the Fire Suppression Grant Guidelines as amended.
5. Discussion of Redevelopment Opportunities. (pg. 39)
6. Gap Funding Request 4243 5th St NE. (pg. 40)
BUSINESS UPDATES
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City of Columbia Heights AGENDA May 05, 2025
Economic Development Authority Page 2
ADJOURNMENT
Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is
made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements.
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ECONOMIC DEVELOPMENT AUTHORITY
City Hall—Shared Vision Room, 3989 Central Ave NE
Monday, April 07, 2025
5:00 PM
MINUTES
The meeting was called to order at 5:00 pm by President James
CALL TO ORDER/ROLL CALL
Members present: Connie Buesgens; Laurel Deneen; Rachel James; Justice Spriggs; Amada Márquez-
Simula (5:50 pm.) Marlaine Szurek; Lamin Dibba
Members absent: Amada Márquez-Simula
Staff Present: Mitchell Forney, Community Development Director; Aaron Chirpich, City Manager;
Sarah LaVoie, Administrative Assistant; Emilie Voight, Community Development Coordinator; Brenna
Jansen, Community Development Intern
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
1. Approve the minutes of the Special EDA Meeting of February 24, 2025.
2. Approve the minutes of the Regular EDA Meeting of March 03, 2025.
3. Approve financial reports and payment of bills for February 2025 – Resolution No. 2025-08.
Motion by Deneen, seconded by Spriggs, to approve the Consent Agenda as presented. All ayes of
present. MOTION PASSED.
RESOLUTION NO. 2025-08
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF FEBRUARY 2025 AND THE PAYMENT
OF THE BILLS FOR THE MONTH OF FEBRUARY 2025.
WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by
Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all
receipts and disbursements, their nature, the money on hand, the purposes to which the money on
hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or
bills and if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statements for the month of February 2025 have been reviewed by the EDA
Commission; and
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WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both
form and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9,
including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets,
Audits and similar documentation; and
WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the
State of Minnesota’s Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic
Development Authority that it has examined the referenced financial statements including the check
history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check
history as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia
Heights Economic Development Authority
Passed this 7th day of April, 2025
Offered by: Laurel Deneen
Seconded by: Justice Spriggs
Roll Call: All ayes of present. MOTION PASSED.
President
Attest:
Secretary:
BUSINESS ITEMS
4. Façade Improvement Grant Report for IBNM Properties, LLC, located at 513 40th Ave NE .
Jansen reported the report pertains to IBNM Properties LLC's 2025 Façade Improvement Grant
application for window replacement at 511 and 513 40th Ave NE. In 2019 , building owner ORB LLC
received a façade improvement grant that funded the replacement of four windows at 509 40th
Ave NE, which is the same building as the current application. Sometime after that project was
completed, IBNM Properties LLC assumed ownership of the building. They now seek a façade
improvement grant to replace four windows in units 511 and 513 of the same building, which were
broken in an act of vandalism.
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Jansen stated Diva’s Salon and Roman Cafe are located at 511 and 513 40th Ave NE, where the
windows will be replaced. The applicant is applying for grant funds to replace these four windows.
Photos of the damaged windows are included in the packet. The applicant also ex pressed interest
in the possibility of installing security cameras through the program. Community Development Staff
recommends funding the window replacement project in full as the project will improve the safety
and appearance of the property.
Jansen explained the applicant provided two bids for the window replacement. RAS Glass LLC
estimated the job at $4,295. City Wide Glass only included three windows in their estimate, but the
applicant would have four windows replaced. Including the fourth window in that est imate would
bring the cost to $3,706.52. This qualifies the applicant for a grant amount of $2,147.50. This is the
first Façade Improvement Grant to be brought forth in 2025. If approved, the EDA will have
$47,852.50 remaining in the program's budget.
Questions/Comments from Members:
Deneen noted that the Resolution mentioned the City monitoring the surveillance cameras and
asked if the approval of the Resolution would include funding for the cameras or if it would come
back as a second motion. Jansen replied that it would come back as a second motion.
James asked if there was a limit in the program of how many times one property or one owner
could apply to the program. Jansen replied that she did not believe there was a limit. Previous
applicants have received multiple grants. Forney added that there are no limitations in the program
guidelines to limit how many times a property or owner could apply to the program.
Motion by Szurek, seconded by Deneen, to waive the reading of Resolution No. 2025-09, there being
ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by Szurek, seconded by Deneen, to approve Resolution No. 2025-09, a Resolution of the
Columbia Heights Economic Development Authority, approving the form and substance of the Façade
Improvement Grant Agreement, and approving authority staff and officials to take all actions necessary
to enter the authority into a Façade Improvement Grant Agreement with IBNM Properties, LLC.. All
ayes of present. MOTION PASSED.
RESOLUTION NO. 2025-09
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND
APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE
AUTHORITY INTO A FAÇADE IMPROVEMENT GRANT AGREEMENT WITH IBNM PROPERTIES LLC.
WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development
Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program
(the “Program”); and
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WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and
administer a series of grants to eligible commercial property owners and/or tenants for the purposes
of revitalizing existing store fronts, increasing business vitality and economic performance, and
decreasing criminal activity along Central Avenue Northeast, in the City’s Business districts, pursuant to
a Façade Improvement Grant Agreement with various property owners and/or tenants; and
WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring
program by placing surveillance cameras on some of the storefronts that are part of the Program for
the purposes of improving public safety in and around the Central Business District; and
WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant
Agreement.
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the
Authority
1. approves the form and substance of the grant agreement, and approves the Authority entering
into the agreement with IBNM Properties LLC.
2. that the City Manager, as the Executive Director of the Authority, is hereby authorized,
empowered, and directed for and on behalf of the Authority to enter into the grant agreement.
3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and
directed to execute and take such action as they deem necessary and appropriate to carry out
the purpose of the foregoing resolution.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 7th day of April, 2025
Offered by: Marlaine Szurek
Seconded by: Laurel Deneen
Roll Call: All ayes of present. MOTION PASSED.
President
Attest:
Secretary:
5. 700 40th Ave NE Fire Suppression Grant Application (Barack Realty, LLC).
Voight reported in 2022, the EDA created the Fire Suppression Grant Program to assist local
businesses with the expenses incurred when installing fire suppression systems within commercial
buildings. Many of the commercial properties in Columbia Heights do not have fire su ppression
systems. Certain businesses and certain changes of use require the addition of fire suppression
systems to existing buildings. In 2023, the EDA amended the program’s guidelines to expand the
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maximum grant award, to increase the geographic boundary for eligible properties, and to include
industrial properties as eligible businesses. In 2024, the EDA added licensed nonresidential-based
childcare facilities to the eligible business types. Since the program’s creation, there have been
three grant recipients.
Voight stated per the program guidelines, the program reimburses businesses, tenants, or property
owners for eligible improvements up to fifty percent (50%) of the total project cost, for a maximum
reimbursement of $30,000. The owner of 700 40th Ave NE has submitted an a pplication for this
grant program. The existing structure is being remodeled and converted to an office use. Per
Minnesota State Statutes 1306.0020 MUNICIPAL OPTION, Subp. 2, this change of use requires the
installation of a fire suppression system in the building.
Voight explained the applicant has provided two quotes from licensed fire protection contractors:
Summit Fire Protection, quoted at $129,385.00, and Infinity Fire Protection, quoted at $89,990.00.
These quotes have been included in the meeting packet. In the 2023 budgeting process, the EDA
allocated $60,000 to the program to award two grants, but these funds were not expended
because there were no applicants in 2024. In the 2024 budgeting process, the EDA allocated
$60,000 to the program for 2025.
Voight mentioned Staff recommend approval of the application at the maximum reimbursement
allowance of $30,000. As demonstrated by the quotes provided by the applicant, the price of
adding fire suppression systems is cost-prohibitive for small businesses. Installation of the required
fire suppression system in the structure will help modernize the building and ensure it can be used
in a safe manner by future tenants.
Questions/Comments from Members:
Spriggs asked if the unused money would go back into the fund 408. Voight replied that the money
is still technically assigned to the program. Therefore, there could be more applicants who receive
it this year because the money is waiting in the account. Forney clarified that the money goes into
the 408 fund. The money can be, but does not have to be, spent on the program.
Szurek mentioned that the scope of work was not provided by Infinity Fire and expressed her
concern regarding the work quality. Voight replied that the quotes must come from licensed fire
protection contractors. The plan was submitted as part of the grant application and permit
application process and was prepared by Infinity Fire. She added that the information that was
provided in the plan was sufficiently detailed to obtain the required fire permit.
Voight noted that she was unaware of any current code violations on the property. Staff have been
in touch with the individuals doing the building conversion about the plans to proceed in a safe and
appropriately permitted manner.
Dibba asked if the City historically just went by the basic requirement that the contractor must be
licensed in fire suppression, or if there are additional qualifications that are looked into to ensure
the quality of work. Forney replied that the EDA has two bids in order to ensure that the 7
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contractors are not overbidding on a project. Typically, the lowest bidder is chosen, but the
applicant can pick the higher bid if it believes the quality of work will be greater. He explained that
the Fire Department and the building official are involved in the fire suppression grant process. The
City ensures that the fire suppression system runs and operates according to City Code. The façade
grant program looks at the workmanship more than the fire suppression grant program, since the
fire suppression grant program is more concerned with whether the system functions appropriately
or not.
Voight explained that the fire suppression installation is required because the building is
undergoing a change of use. If the use were to remain the same as the previous use, there would
likely be no requirement triggering the installation of a new fire suppression system. She added
that she heard and understood the concern about having quality work being completed and
emphasized the importance of making buildings safer.
Motion by Spriggs, seconded by Buesgens, to waive the reading of Resolution No. 2025-10, there being
ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by Spriggs, seconded by Buesgens, to adopt Resolution No. 2025-10, a Resolution of the
Economic Development Authority of Columbia Heights, Minnesota, approving the form and substance
of the Fire Suppression Grant Agreement, and approving authority staff and officials to take all actions
necessary to enter the authority into the Fire Suppression Grant Agreement with Barack Realty, LLC. All
ayes of present. MOTION PASSED.
RESOLUTION NO. 2025-10
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FORM AND SUBSTANCE OF THE FIRE SUPPRESSION GRANT AGREEMENT, AND
APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE
AUTHORITY INTO THE FIRE SUPPRESSION GRANT AGREEMENT WITH BARACK REALTY, LLC.
WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development
Authority (the “Authority”) have collaborated to create a certain Fire Suppression Grant Program (the
“Program”); and
WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and
administer a series of grants to eligible commercial or industrial property owners and/or tenants for
the purposes of revitalizing, rehabilitating, and restoring buildings, and increasing business vitality,
economic performance, and public safety; and
WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant
Agreement.
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the
Authority:
1. approves the form and substance of the grant agreement and approves the Authority entering 8
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into the agreement with Barack Realty, LLC.
2. that the City Manager, as the Executive Director of the Authority, is hereby authorized,
empowered and directed for and on behalf of the Authority to enter into the grant agreement.
3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and
directed to execute and take such action as they deem necessary and appropriate to carry out
the purpose of the foregoing resolution.
Passed this 7th day of April, 2025
Offered by: Justice Spriggs
Seconded by: Connie Buesgens
Roll Call: All ayes of present. MOTION PASSED.
President
Attest:
Secretary:
6. 2025 Outstanding Business of the Year Award.
Voight reported in November of 2022, the EDA approved the establishment of the Outstanding
Business of the Year Award. This award recognizes local businesses for noteworthy
accomplishments, contributions to the community, and significant community service efforts.
Voight noted the award criteria include: being a long-standing business within the City of Columbia
Heights and reaching a milestone year; completing a major business expansion, remodel, exterior
renovations, landscaping improvements, or a relocation to a new facility within the City;
implementing environmentally friendly or sustainability-related initiatives or improvements;
making a major contribution or contributions to the community; and/or performing other
accomplishments or contributions worthy of recognition. The EDA reserves the right to make no
selection if the nominations do not meet the standard of recognition.
Voight stated that this year, the EDA received four nominations for the following local businesses
(in alphabetical order): Hairatage, The Central Mix, The Golden Nuts, and Yummy Bites.
Nominations were submitted by community members residing in Columbia Heights. The
nominations have been included in the meeting packet. If selected as the 2025 Business of the
Year, the winning business will be honored by the presentation of a plaque during a City Council
meeting, by marketing of the achievement at City even ts and on City reader board signs, and by
being spotlighted in a recognition article posted on the City's website and in its newsletter.
Questions/Comments from Members:
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Deneen mentioned she was excited to see Hairatage nominated because they have been around
for a long time. She added that the haircuts are affordable, and the prices have not risen since
Covid. The community knows Hairatage well, and the owner is well known and active in the
community. The 15th anniversary of Hairatage is coming up. She added that The Golden Nuts is a
staple in the community and also stood out as a possible option.
Buesgens noted she likes all of the businesses. Hairatage has been a long-standing business. She
mentioned she did not know how the contribution to the community compared to the other
businesses. She stated her top contender would be Hairatage since it has been there the longest,
and the other businesses are newer to the community. She added that her second choice would be
The Golden Nuts.
Szurek stated she was impressed by Hairatage and would like to give the award to someone who
has been in the community for a while. She added that her second choice would be The Central Mix
because she knows the owners, and they have been in the community for a long time. She noted
she would like to see more from the other two businesses before they are considered , since they
are newer to the City.
Spriggs agreed with the previous comments and added that it is an accomplishment that Hairatage
made it through Covid and is still affordable, and deserves recognition.
Dibba agreed with voting for Hairatage. James agreed with the previous comments.
Motion by Buesgens, seconded by Deneen, to approve Hairatage as the 2025 Columbia Heights
Business of the Year. All ayes of present. MOTION PASSED.
7. 2025 EDA Expenditures Discussion
Forney reported Community Development wanted to bring forth a comprehensive discussion
regarding expenditures for 2025. For 2025, the EDA has budgeted $375,000 for Fund 204 and
$425,000 for Fund 408. Fund 204 is an operating fund that was increased to provide greater
flexibility for the EDA’s initiatives. This fund will retain a budgeted fund balance of $310,000, with
an additional $65,000 transferred to Fund 408 for expenditure.
Forney mentioned Fund 408’s 2025 budget included the following expenditures:
• $5,000 for the Home Energy Squad Program (This expenditure was removed in 2025 after Xcel
Energy took on the 50% buy down for the Home Energy Squad Program.)
• $50,000 for the Façade Improvement Grant Program
• $60,000 for the Fire Suppression Grant Program
• $200,000 for the Commercial Revitalization Program
Forney stated that with the additional $65,000 from Fund 204 and the $5,000 no longer allocated to
HES, Fund 408 has $180,000 available for allocation in 2025. Staff seeks guidance from the EDA on how
to allocate these funds. Tonight’s discussion does not encompass all revenue sources (e.g., ACHRA levy,
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pooled TIF funds, etc.), but it aims to establish a plan for expenditure early in the year. Listed below are
initiatives highlighted during EDA goal-setting sessions that may require funding:
- Shift additional funding from Fund 408 to the local housing trust fund in order to increase the
amount of affordable housing resources available.
- Set aside funds to be utilized in conjunction with pooled TIF funds in preparation for purchasing
and redeveloping a blighted single-family home in partnership with Habitat for Humanity.
- Set money aside to pursue possible future loan or grant programs, for example, a business
remodel 2% loan program, a front door rehabilitation loan program, or a single-family home
rehabilitation program.
Forney explained that Staff recommends amending existing grant programs and utilizing additional
funds to expand them. Increasing funding for the Commercial Revitalization Program from $200,000 to
$300,000 would allow the City to continue purchasing approximately one property per year, as rising
market costs have made $200,000 insufficient for property acquisition and demolition. Staff also
suggests expanding this program to support a broader range of properties. Additionally, Staff
recommends increasing the Façade Improvement Grant from $50,000 to $80,000 and expanding its
eligibility to include interior improvements, permanent landscaping, and larger grant amounts for
businesses in the Central Business District. A discussion on including funding for façade improvement
camera installation is up for discussion next. This $30,000 increase could be utilized to add cameras in
2025. Staff also recommend that the Fire Suppression Grant Program be increased from $60,000 to
$100,000, with an individual grant cap increase to $50,000, and expanding grant eligibility to all
commercial properties within the city to encourage broader participation. Moreover, allocating
$10,000 for a public art initiative could enhance the Central Business District through either a
commissioned public art piece or a business-based public art grant. Staff are not currently seeking
feedback on the proposed edits to the current grant program guidelines, but thought the possible
future changes may add context to the budget conversation.
Questions/Comments from Members:
James noted that the Agenda Packet says that Staff are not currently seeking feedback on the
proposed edits to the current grant program guidelines because they are seeking feedback on the
budget.
Buesgens stated that she liked that Staff are expanding the grant programs and that there would
be exterior improvements. She asked for clarification on the proposed rehabilitation loan. Forney
replied that the front door rehabilitation loan program would be used to rehabilitate single-family
homes. Buesgens mentioned an idea of having funds in the façade improvement program, where
businesses could use funds for their thresholds in 2028 after the Central Ave project. She added
that next year, the Federal small business loan program would be cut, and it could be a time when
the City could provide small business loans.
Deneen asked how much murals usually cost. Buesgens replied that it can range. Deneen
wondered if $10,000 would be enough to cover the cost for a high-quality artist to provide art on
Central Avenue. Szurek replied that it is a start, but it would not be enough. James added that in a
couple of years, there would be enough funds. Buesgens noted she would like to see a kinetic art 11
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piece.
Voight added that there would need to be ongoing maintenance of the art piece and that this will
be discussed in a future conversation on public art .
James stated she liked seeing the funds go up for the commercial revitalization program due to the
market value of homes currently.
8. Façade Improvement Grant Cameras Discussion.
Voight reported the EDA’s façade improvement grant program involves collaboration with the
Columbia Heights Police Department (CHPD) to install City-owned surveillance cameras on the
outside of grantee businesses. The goal of this part of the grant program is to reduce the incident
rate of criminal activity while increasing business vitality and economic performance. Typically,
cameras are not installed one-by-one on grantee properties but are instead installed in a batch
once several grantees have expressed interest in cameras.
Voight mentioned in 2024, the EDA approved ten façade improvement grant applications. Seven of
these grantees expressed interest in the installation of surveillance cameras on their properties. So
far in 2025, Staff have received one application for a façade improvement grant. The business
owner who submitted this application has also indicated that they would be interested in cameras.
Voight stated the EDA budgeted $50,000 for façade improvement grants in 2025 and has the
authority to use all or a portion of these funds for the installation of cameras instead of for direct
disbursement to grantees. In the past, the Commission has waited to install cam eras until the end
of the year in order to assess how much of the annual program budget remained after the direct
disbursements to grantees. Another option the EDA could consider would be preemptively setting
aside part of the 2025 program budget for camera installation. For reference, at the end of 2024,
only $3,248 remained from the initial $50,000 program budget.
Voight noted because no cameras were installed in 2024 and because several grantees have
expressed interest, Staff recommend that the EDA discuss and come to an agreement tonight on
how to budget for camera installation in 2025. Once the EDA has provided direction on th is item,
Staff will liaise with CHPD to evaluate which grantee properties might be candidates for cameras
and will then obtain quotes from camera installers. Per the program guidelines, in order to install
cameras, grantees will be required to enter into lease agreements with the EDA.
Questions/Comments from Members:
Dibba asked how many cameras had been installed in the five businesses in 2022-2023. Forney
replied that all the cameras require a DVR in order for the police to be able to pull the footage.
There is talk that a fiber line would be coming through the City, which would mean the camera
program may no longer require the expensive DVR. In 2022-2023, three cameras were installed at
the Heights Cyclery and one DVR. Five cameras and one DVR were installed at Lowell’s Auto. Three
cameras and one DVR were installed at Heights VFW. Two cameras and one DVR were installed at
Matt’s auto. Two cameras and one DRV were installed at Five Dollar Pizza. There were 15 total 12
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cameras installed.
Dibba mentioned that it is a worthy investment and provides security in the community. He asked if
there was data on the impact of the cameras that have already been installed. Forney replied that
there are no statistics, but he could speak with the Police Department to get data. On the first day
the cameras were installed, someone who was tagging businesses with graffiti was caught. The
cameras were also used to solve a murder in the City.
Deneen asked what was involved with the lease agreements. Forney replied in order to make the
lease agreement official, the City pays the business $10 to establish the agreement. The business
pays for the electricity to run the DRV. The City pays for the installation, the cameras, and anything
else associated with it. The lease agreement ultimately states that if their employee damages a
camera, they are responsible for the replacement of it, and that the City has access to the DVR at
any time. The EDA could consider doing more than $10 so that the businesses are not paying as
much for the electricity.
Szurek asked if the cameras were motion-activated. Forney replied that they are running all the
time.
Buesgens asked how much the DRV costs. Voight replied about $2,000.
Buesgens asked if the façade improvement grant cameras could be on a case-by-case basis. Forney
replied that the EDA could do that, or they could wait until the end of the year to see how much
money has already been expended. Buesgens mentioned that she would like to see a case-by-case
basis because she would not want to send away a business that would want a camera.
Deneen noted that the EDA should wait to hear about the fiber option , since it could significantly
cut costs, since a DVR would not be needed. Chirpich noted that the fiber option would not be
available for another three years. Deneen noted she would not want to spend $10,000 on
something that would only be good for a year.
Spriggs asked what the cost would be in 2025 since there has been inflation since 2022. He added
that $40,000 may only cover two businesses instead of five. He asked if there could be a cost
comparison between 2025 and 2022.
James mentioned she believed the EDA should get more information and then discuss the item
more in the future.
Buesgens asked if the camera outside City Hall would be replaced since the quality of the camera
was poor. Chirpich replied that there are no immediate plans to replace it.
BUSINESS UPDATES
Voight updated the EDA that the application for the Minnesota Housing Finance Agency Local Housing
Trust Fund Grant dollars was submitted last month and Staff expect to hear back from them in June.
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Staff are working on a proposal for the NOAH program and will present the proposal to the EDA at an
upcoming meeting.
Forney noted that Columbia Heights Rental approached the City because they are looking to retire
from the business. As part of the development of the library parcel, they received an easement
agreement for 25 feet around the building. The City has a first right of refusal on the parcel. If the
owners decide to sell the entire business, and they get a bona fide offer , the EDA or the City could take
the offer and purchase the property. The owners have approached Staff to talk about the purchase.
They are asking for $1.6 million for the parcel. Staff are currently working with the City’s Attorney to
get a better idea of the options. Forney wondered if the EDA was interested in the purchase of the
property. It would open redevelopment opportunities on the corner in conjunction with the library
parcel. Chirpich added that the time frame for sale is one to two years. He mentioned that he thought
it was a great redevelopment site.
Deneen asked what the hope would be for the site. Chirpich replied that it would not be a good site for
a coffee shop and that there are additional challenges in the area. He noted that Staff had discussed
ideas such as a restaurant.
Buesgens noted that the price the owners are looking at is not too far “out of the ball park” since it is
on Central Avenue. Forney noted that the City paid $750,000 for the two properties across the street.
Buesgens asked if a portion of the money would come from the County for redevelopment. Forney
replied that Staff are in discussion about that. The EDA would likely need to use some of its funds.
Forney mentioned that the City has been contacted by the University of St. Thomas about the
Community Entrepreneurship Program. The program does cohorts in women- and BIPOC-owned
businesses to teach them how to be entrepreneurs and everything they need to know to grow a
business. They reached out to the City because they cannot find a place in Anoka County to run the
program near a transit line. The City has investigated using Murzyn Hall to host the meetings. However,
there is a fee to provide staffing. He asked if the EDA was interested in supporting this and potentially
partnering with the County to cover the staffing fees.
James asked what time the cohort met and the number of people in attendance. Forney replied that it
would be 30 people and would start in September and go for six weeks on Saturdays. James noted that
Murzyn Hall is not a very transit-friendly location. Forney agreed and mentioned that the program
leaders investigated a couple of locations and thought Murzyn Hall would be the best. He added that
Staff would work with the legal side of things to make sure it would work.
ADJOURNMENT
Motion by Deneen, seconded by Buesgens, to adjourn the meeting at 6:04 pm. All ayes. MOTION
PASSED.
Respectfully submitted,
14
Item 1.
City of Columbia Heights MINUTES April 07, 2025
EDA Meeting Page 13
_______________________________
Sarah LaVoie, Recording Secretary
15
Item 1.
Resolution 2025-11
RESOLUTION NO. 2025-11
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF MARCH 2025 AND THE PAYMENT OF THE BILLS
FOR THE MONTH OF MARCH 2025.
WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied,
the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if
correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statements for the month of March 2025 have been reviewed by the EDA
Commission; and
WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form
and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including
but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar
documentation; and
WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the State
of Minnesota’s Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic
Development Authority that it has examined the referenced financial statements including the check history,
and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as
presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia Heights
Economic Development Authority.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 5th day of May 2025
Offered by:
Seconded by:
Roll Call:
Title:
Attest:
Title: Secretary
16
Item 2.
AmountInvoiceInvoice DateVendorInvoice Line DescGL Number
INVOICE GL DISTRIBUTION REPORT FOR CITY OF COLUMBIA HEIGHTS 1/2Page:04/15/2025 10:04 AM
User: suems
DB: Columbia Heights
EXP CHECK RUN DATES 03/01/2025 - 03/31/2025
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
Check 2021
785.00 858850901/15/25AMERICAN PLANNING ASSOC.NATIONAL PLANNING CONF-E. VOIGHT204.6314.43105
280.00 80501/16/25ECONOMIC DEVELOPMENT ASSOC. OF MN2025 WINTER CONF M. FORNEY204.6314.43105
700.00 012425 EHLERS01/24/25EHLERS & ASSOCIATES INCPUBLIC FINANCE SEMINAR-A. BOUCHER204.6314.43105
30.00 343002/05/25ECONOMIC DEVELOPMENT ASSOC. OF MNMEMBERSHIP-CD INTERN204.6314.44330
1,795.00 Total For Check 2021
Check 202226
24.08 23378273202/15/25COMCAST021525 934571297 COMM DEV ADMIN (2.3%)204.6314.43250
24.08 Total For Check 202226
Check 202304
4,700.00 10042502/17/25EHLERS & ASSOCIATES INCLICOLN AVE COMMMUNITIES MEDTRONIC ANALYS204.0000.22825
620.00 10035602/17/25EHLERS & ASSOCIATES INCGENERAL TIF CONSULTING204.6314.43050
300.00 10031602/17/25EHLERS & ASSOCIATES INCTIF ESTIMATES UPDATE NE BUSINESS392.7000.43050
5,620.00 Total For Check 202304
Check 202319
151.15 18648502/17/25KENNEDY & GRAVENCL205-00031 CONVEYANCE 960 40TH 204.6314.43045
151.15 Total For Check 202319
Check 202386
1,481.90 1080321429903/06/25DELL MARKETING LPTEAMS PREMIUM204.6314.44030
1,481.90 Total For Check 202386
Check 202416
51.87 99286852601/26/25POPP.COM INC022625 - 10013121 PHONE COMMDEV ADMIN204.6314.43210
13.86 99286951702/28/25POPP.COM INC022825 -10010429 COM DEV ADMINISTRATION204.6314.43210
65.73 Total For Check 202416
Check 202452
24.08 23631032403/15/25COMCAST031525 934571297 COMM DEV ADMIN (2.3%)204.6314.43250
24.08 Total For Check 202452
Check 202495
550.00 15049385601/31/25REDPATH AND COMPANY LLC2024 AUDIT ENGAGEMENT204.6314.43050
550.00 Total For Check 202495
Check 202512
1,246.94 116796485003/11/25XCEL ENERGY (N S P)ELECTRIC228.6317.43810
1,246.94 Total For Check 202512
Check 2035
245,438.81 12312412/31/24COLUMBIA HEIGHTS LEASED1ST HALF DISTRICT T6 2025372.7000.44600
245,438.81 Total For Check 2035
Check 2036
93,502.02 12312412/31/24COLUMBIA HEIGHTS LEASED1ST HALF DISTRICT Z6 2025375.7000.44600
93,502.02 Total For Check 2036
17
Item 2.
AmountInvoiceInvoice DateVendorInvoice Line DescGL Number
INVOICE GL DISTRIBUTION REPORT FOR CITY OF COLUMBIA HEIGHTS 2/2Page:04/15/2025 10:04 AM
User: suems
DB: Columbia Heights
EXP CHECK RUN DATES 03/01/2025 - 03/31/2025
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
9,411.94 Fund 204 EDA ADMINISTRATION
1,246.94 Fund 228 DOWNTOWN PARKING
245,438.81 Fund 372 HUSET PARK AREA TIF (T6)
93,502.02 Fund 375 TIF Z6: 47TH & GRAND
300.00 Fund 392 TIF BB2 ALATUS 40TH AV
Fund Totals:
300.00 TIF ESTIMATES UPDATE NE BUSINESS392.7000.43050
93,502.02 1ST HALF DISTRICT Z6 2025375.7000.44600
245,438.81 1ST HALF DISTRICT T6 2025372.7000.44600
1,246.94 ELECTRIC228.6317.43810
30.00 MEMBERSHIP-CD INTERN204.6314.44330
1,481.90 TEAMS PREMIUM204.6314.44030
48.16 021525 934571297 COMM DEV ADMIN (2.3%)204.6314.43250
65.73 022625 - 10013121 PHONE COMMDEV ADMIN204.6314.43210
1,765.00 NATIONAL PLANNING CONF-E. VOIGHT204.6314.43105
1,170.00 GENERAL TIF CONSULTING204.6314.43050
151.15 CL205-00031 CONVEYANCE 960 40TH 204.6314.43045
4,700.00 LICOLN AVE COMMMUNITIES MEDTRONIC ANALYS204.0000.22825
--- TOTALS BY GL DISTRIBUTION ---
349,899.71 Total For All Funds:
18
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 1/9Page:04/15/2025 10:03 AM
User: suems
DB: Columbia Heights PERIOD ENDING 03/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
03/31/2025
ACTIVITY FOR
MONTH
03/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 204 - EDA ADMINISTRATION
Revenues
Dept 0000 - NON-DEPARTMENTAL
TAXES
0.00 298,000.00 0.00 0.00 0.00 298,000.00 EDA CURRENT AD VALOREM204.0000.31011
0.00 77,000.00 0.00 0.00 0.00 77,000.00 AREA WIDE TAX204.0000.31014
0.00 375,000.00 0.00 0.00 0.00 375,000.00 TAXES
CHARGES FOR SERVICES
100.00 (30.00)30.00 30.00 0.00 0.00 ADMINISTRATIVE FEES204.0000.34112
100.00 (30.00)30.00 30.00 0.00 0.00 CHARGES FOR SERVICES
MISCELLANEOUS
0.00 2,000.00 0.00 0.00 0.00 2,000.00 INTEREST ON INVESTMENTS204.0000.36210
0.00 2,000.00 0.00 0.00 0.00 2,000.00 MISCELLANEOUS
0.01 376,970.00 30.00 30.00 0.00 377,000.00 Total Dept 0000 - NON-DEPARTMENTAL
0.01 376,970.00 30.00 30.00 0.00 377,000.00 TOTAL REVENUES
Expenditures
Dept 6314 - ECONOMIC DEVELOPMENT AUTH
PERSONNEL SERVICES
23.33 143,521.69 43,678.31 16,307.39 0.00 187,200.00 REGULAR EMPLOYEES204.6314.41010
24.68 10,544.61 3,455.39 1,164.22 0.00 14,000.00 P.E.R.A. CONTRIBUTION204.6314.41210
22.87 11,029.65 3,270.35 1,219.43 0.00 14,300.00 F.I.C.A. CONTRIBUTION204.6314.41220
16.04 20,571.25 3,928.75 1,281.68 0.00 24,500.00 INSURANCE204.6314.41300
24.40 529.19 170.81 57.06 0.00 700.00 WORKERS COMP INSURANCE PREM204.6314.41510
0.00 9,400.00 0.00 0.00 0.00 9,400.00 COLA ALLOWANCE204.6314.41810
21.79 195,596.39 54,503.61 20,029.78 0.00 250,100.00 PERSONNEL SERVICES
SUPPLIES
18.11 163.78 36.22 0.00 0.00 200.00 OFFICE SUPPLIES204.6314.42000
0.00 200.00 0.00 0.00 0.00 200.00 MINOR EQUIPMENT204.6314.42010
0.00 200.00 0.00 0.00 0.00 200.00 GENERAL SUPPLIES204.6314.42171
0.00 200.00 0.00 0.00 0.00 200.00 FOOD SUPPLIES204.6314.42175
4.53 763.78 36.22 0.00 0.00 800.00 SUPPLIES
OTHER SERVICES & CHARGES
100.00 (151.15)151.15 0.00 0.00 0.00 ATTORNEY FEES-OTHER204.6314.43045
65.92 3,032.75 3,092.25 743.50 2,775.00 8,900.00 EXPERT & PROFESSIONAL SERV.204.6314.43050
42.02 2,435.00 1,765.00 0.00 0.00 4,200.00 TRAINING & EDUCATION ACTIVITIES204.6314.43105
75.13 223.79 197.38 65.84 478.83 900.00 TELEPHONE204.6314.43210
35.30 517.64 282.36 282.36 0.00 800.00 POSTAGE204.6314.43220
26.14 221.57 78.43 24.08 0.00 300.00 OTHER TELECOMMUNICATIONS204.6314.43250
0.00 200.00 0.00 0.00 0.00 200.00 LOCAL TRAVEL EXPENSE204.6314.43310
0.00 1,500.00 0.00 0.00 0.00 1,500.00 OUT OF TOWN TRAVEL EXPENSE204.6314.43320
0.00 200.00 0.00 0.00 0.00 200.00 LEGAL NOTICE PUBLISHING204.6314.43500
25.00 2,624.99 875.01 291.67 0.00 3,500.00 PROP & LIAB INSURANCE204.6314.43600
0.00 400.00 0.00 0.00 0.00 400.00 REPAIR & MAINT. SERVICES204.6314.44000
594.97 (5,444.70)1,988.18 1,481.90 4,556.52 1,100.00 SOFTWARE & SOFTWARE SUBSCRIPTIONS204.6314.44030 19
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 2/9Page:04/15/2025 10:03 AM
User: suems
DB: Columbia Heights PERIOD ENDING 03/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
03/31/2025
ACTIVITY FOR
MONTH
03/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 204 - EDA ADMINISTRATION
Expenditures
25.00 7,124.99 2,375.01 791.67 0.00 9,500.00 INFORMATION SYS:INTERNAL SVC204.6314.44040
4.29 670.00 30.00 0.00 0.00 700.00 SUBSCRIPTION, MEMBERSHIP204.6314.44330
0.00 800.00 0.00 0.00 0.00 800.00 COMMISSION & BOARDS204.6314.44380
56.50 14,354.88 10,834.77 3,681.02 7,810.35 33,000.00 OTHER SERVICES & CHARGES
CONTINGENCIES & TRANSFERS
21.91 19,600.01 5,499.99 1,833.33 0.00 25,100.00 OPER. TRANSFER OUT - LABOR204.6314.47100
21.91 19,600.01 5,499.99 1,833.33 0.00 25,100.00 CONTINGENCIES & TRANSFERS
25.46 230,315.06 70,874.59 25,544.13 7,810.35 309,000.00 Total Dept 6314 - ECONOMIC DEVELOPMENT AUTH
25.46 230,315.06 70,874.59 25,544.13 7,810.35 309,000.00 TOTAL EXPENDITURES
115.67 146,654.94 (70,844.59)(25,514.13)(7,810.35)68,000.00 NET OF REVENUES & EXPENDITURES
25.46 230,315.06 70,874.59 25,544.13 7,810.35 309,000.00 TOTAL EXPENDITURES
0.01 376,970.00 30.00 30.00 0.00 377,000.00 TOTAL REVENUES
Fund 204 - EDA ADMINISTRATION:
20
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 3/9Page:04/15/2025 10:03 AM
User: suems
DB: Columbia Heights PERIOD ENDING 03/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
03/31/2025
ACTIVITY FOR
MONTH
03/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 228 - DOWNTOWN PARKING
Revenues
Dept 0000 - NON-DEPARTMENTAL
TRANSFERS & NON-REV RECEIPTS
25.00 43,500.01 14,499.99 4,833.33 0.00 58,000.00 TRANSFER IN-SPECIAL PROJ REV228.0000.39247
25.00 43,500.01 14,499.99 4,833.33 0.00 58,000.00 TRANSFERS & NON-REV RECEIPTS
25.00 43,500.01 14,499.99 4,833.33 0.00 58,000.00 Total Dept 0000 - NON-DEPARTMENTAL
25.00 43,500.01 14,499.99 4,833.33 0.00 58,000.00 TOTAL REVENUES
Expenditures
Dept 6317 - DOWNTOWN PARKING
SUPPLIES
0.00 1,500.00 0.00 0.00 0.00 1,500.00 OTHER TECHNOLOGY EQUIPMENT228.6317.42012
0.00 1,500.00 0.00 0.00 0.00 1,500.00 SUPPLIES
OTHER SERVICES & CHARGES
100.00 (2,776.73)2,776.73 0.00 0.00 0.00 EXPERT & PROFESSIONAL SERV.228.6317.43050
25.00 2,775.01 924.99 308.33 0.00 3,700.00 PROP & LIAB INSURANCE228.6317.43600
23.71 1,602.16 497.84 0.00 0.00 2,100.00 UTILITY SERVICES228.6317.43800
19.06 10,845.60 2,554.40 1,246.94 0.00 13,400.00 ELECTRIC228.6317.43810
11.79 31,050.45 3,535.25 0.00 614.30 35,200.00 REPAIR & MAINT. SERVICES228.6317.44000
21.60 1,568.00 432.00 0.00 0.00 2,000.00 BLDG MAINT CONTRACTUAL SERVICES228.6317.44020
0.00 100.00 0.00 0.00 0.00 100.00 TAXES & LICENSES228.6317.44390
20.06 45,164.49 10,721.21 1,555.27 614.30 56,500.00 OTHER SERVICES & CHARGES
19.54 46,664.49 10,721.21 1,555.27 614.30 58,000.00 Total Dept 6317 - DOWNTOWN PARKING
19.54 46,664.49 10,721.21 1,555.27 614.30 58,000.00 TOTAL EXPENDITURES
100.00 (3,164.48)3,778.78 3,278.06 (614.30)0.00 NET OF REVENUES & EXPENDITURES
19.54 46,664.49 10,721.21 1,555.27 614.30 58,000.00 TOTAL EXPENDITURES
25.00 43,500.01 14,499.99 4,833.33 0.00 58,000.00 TOTAL REVENUES
Fund 228 - DOWNTOWN PARKING:
21
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 4/9Page:04/15/2025 10:03 AM
User: suems
DB: Columbia Heights PERIOD ENDING 03/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
03/31/2025
ACTIVITY FOR
MONTH
03/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 372 - HUSET PARK AREA TIF (T6)
Revenues
Dept 0000 - NON-DEPARTMENTAL
TAXES
0.00 880,000.00 0.00 0.00 0.00 880,000.00 CURRENT AD VALOREM372.0000.31010
0.00 880,000.00 0.00 0.00 0.00 880,000.00 TAXES
MISCELLANEOUS
0.00 10,000.00 0.00 0.00 0.00 10,000.00 INTEREST ON INVESTMENTS372.0000.36210
0.00 10,000.00 0.00 0.00 0.00 10,000.00 MISCELLANEOUS
0.00 890,000.00 0.00 0.00 0.00 890,000.00 Total Dept 0000 - NON-DEPARTMENTAL
0.00 890,000.00 0.00 0.00 0.00 890,000.00 TOTAL REVENUES
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
66.65 3,335.28 5,364.72 0.00 1,300.00 10,000.00 EXPERT & PROFESSIONAL SERV.372.7000.43050
0.00 450,000.00 0.00 0.00 0.00 450,000.00 LOANS & GRANTS372.7000.44600
1.45 453,335.28 5,364.72 0.00 1,300.00 460,000.00 OTHER SERVICES & CHARGES
CAPITAL OUTLAY
100.00 0.00 145,000.00 0.00 0.00 145,000.00 PRINCIPAL372.7000.46010
52.40 21,850.00 24,050.00 0.00 0.00 45,900.00 INTEREST372.7000.46110
111.67 (175.00)475.00 0.00 1,200.00 1,500.00 FISCAL AGENT CHARGES372.7000.46200
88.73 21,675.00 169,525.00 0.00 1,200.00 192,400.00 CAPITAL OUTLAY
27.19 475,010.28 174,889.72 0.00 2,500.00 652,400.00 Total Dept 7000 - BONDS
27.19 475,010.28 174,889.72 0.00 2,500.00 652,400.00 TOTAL EXPENDITURES
74.66 414,989.72 (174,889.72)0.00 (2,500.00)237,600.00 NET OF REVENUES & EXPENDITURES
27.19 475,010.28 174,889.72 0.00 2,500.00 652,400.00 TOTAL EXPENDITURES
0.00 890,000.00 0.00 0.00 0.00 890,000.00 TOTAL REVENUES
Fund 372 - HUSET PARK AREA TIF (T6):
22
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 5/9Page:04/15/2025 10:03 AM
User: suems
DB: Columbia Heights PERIOD ENDING 03/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
03/31/2025
ACTIVITY FOR
MONTH
03/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 375 - TIF Z6: 47TH & GRAND
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
100.00 (1,289.72)689.72 0.00 600.00 0.00 EXPERT & PROFESSIONAL SERV.375.7000.43050
100.00 (1,289.72)689.72 0.00 600.00 0.00 OTHER SERVICES & CHARGES
100.00 (1,289.72)689.72 0.00 600.00 0.00 Total Dept 7000 - BONDS
100.00 (1,289.72)689.72 0.00 600.00 0.00 TOTAL EXPENDITURES
100.00 1,289.72 (689.72)0.00 (600.00)0.00 NET OF REVENUES & EXPENDITURES
100.00 (1,289.72)689.72 0.00 600.00 0.00 TOTAL EXPENDITURES
0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES
Fund 375 - TIF Z6: 47TH & GRAND:
23
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 6/9Page:04/15/2025 10:03 AM
User: suems
DB: Columbia Heights PERIOD ENDING 03/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
03/31/2025
ACTIVITY FOR
MONTH
03/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 391 - SCATTERED SITE TIF W3/W4
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
100.00 (2,166.44)1,566.44 0.00 600.00 0.00 EXPERT & PROFESSIONAL SERV.391.7000.43050
100.00 (2,166.44)1,566.44 0.00 600.00 0.00 OTHER SERVICES & CHARGES
100.00 (2,166.44)1,566.44 0.00 600.00 0.00 Total Dept 7000 - BONDS
100.00 (2,166.44)1,566.44 0.00 600.00 0.00 TOTAL EXPENDITURES
100.00 2,166.44 (1,566.44)0.00 (600.00)0.00 NET OF REVENUES & EXPENDITURES
100.00 (2,166.44)1,566.44 0.00 600.00 0.00 TOTAL EXPENDITURES
0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES
Fund 391 - SCATTERED SITE TIF W3/W4:
24
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 7/9Page:04/15/2025 10:03 AM
User: suems
DB: Columbia Heights PERIOD ENDING 03/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
03/31/2025
ACTIVITY FOR
MONTH
03/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 392 - TIF BB2 ALATUS 40TH AV
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
100.00 (1,646.02)1,046.02 75.00 600.00 0.00 EXPERT & PROFESSIONAL SERV.392.7000.43050
100.00 (1,646.02)1,046.02 75.00 600.00 0.00 OTHER SERVICES & CHARGES
100.00 (1,646.02)1,046.02 75.00 600.00 0.00 Total Dept 7000 - BONDS
100.00 (1,646.02)1,046.02 75.00 600.00 0.00 TOTAL EXPENDITURES
100.00 1,646.02 (1,046.02)(75.00)(600.00)0.00 NET OF REVENUES & EXPENDITURES
100.00 (1,646.02)1,046.02 75.00 600.00 0.00 TOTAL EXPENDITURES
0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES
Fund 392 - TIF BB2 ALATUS 40TH AV:
25
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 8/9Page:04/15/2025 10:03 AM
User: suems
DB: Columbia Heights PERIOD ENDING 03/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
03/31/2025
ACTIVITY FOR
MONTH
03/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 393 - TIF BB6 ALATUS 4300 CENTRAL
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
100.00 (1,271.02)671.02 0.00 600.00 0.00 EXPERT & PROFESSIONAL SERV.393.7000.43050
100.00 (1,271.02)671.02 0.00 600.00 0.00 OTHER SERVICES & CHARGES
CONTINGENCIES & TRANSFERS
0.00 346,000.00 0.00 0.00 0.00 346,000.00 TRANSFER OUT TO BONDS393.7000.47160
0.00 346,000.00 0.00 0.00 0.00 346,000.00 CONTINGENCIES & TRANSFERS
0.37 344,728.98 671.02 0.00 600.00 346,000.00 Total Dept 7000 - BONDS
0.37 344,728.98 671.02 0.00 600.00 346,000.00 TOTAL EXPENDITURES
0.37 (344,728.98)(671.02)0.00 (600.00)(346,000.00)NET OF REVENUES & EXPENDITURES
0.37 344,728.98 671.02 0.00 600.00 346,000.00 TOTAL EXPENDITURES
0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES
Fund 393 - TIF BB6 ALATUS 4300 CENTRAL:
26
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 9/9Page:04/15/2025 10:03 AM
User: suems
DB: Columbia Heights PERIOD ENDING 03/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
03/31/2025
ACTIVITY FOR
MONTH
03/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 408 - EDA REDEVELOPMENT PROJECT FD
Revenues
Dept 0000 - NON-DEPARTMENTAL
TAXES
0.00 325,000.00 0.00 0.00 0.00 325,000.00 HRA CURRENT AD VALOREM408.0000.31012
0.00 100,000.00 0.00 0.00 0.00 100,000.00 AREA WIDE TAX408.0000.31014
0.00 425,000.00 0.00 0.00 0.00 425,000.00 TAXES
0.00 425,000.00 0.00 0.00 0.00 425,000.00 Total Dept 0000 - NON-DEPARTMENTAL
0.00 425,000.00 0.00 0.00 0.00 425,000.00 TOTAL REVENUES
Expenditures
Dept 6411 - FACADE IMPROVEMENT GRANT
OTHER SERVICES & CHARGES
100.00 (14,625.00)14,625.00 0.00 0.00 0.00 LOANS & GRANTS408.6411.44600
100.00 (14,625.00)14,625.00 0.00 0.00 0.00 OTHER SERVICES & CHARGES
100.00 (14,625.00)14,625.00 0.00 0.00 0.00 Total Dept 6411 - FACADE IMPROVEMENT GRANT
Dept 6414 - COMMERCIAL REVITALIZATION
OTHER SERVICES & CHARGES
0.00 200,000.00 0.00 0.00 0.00 200,000.00 LOANS & GRANTS408.6414.44600
0.00 200,000.00 0.00 0.00 0.00 200,000.00 OTHER SERVICES & CHARGES
CAPITAL OUTLAY
0.00 200,000.00 0.00 0.00 0.00 200,000.00 LAND408.6414.45110
0.00 200,000.00 0.00 0.00 0.00 200,000.00 CAPITAL OUTLAY
0.00 400,000.00 0.00 0.00 0.00 400,000.00 Total Dept 6414 - COMMERCIAL REVITALIZATION
3.66 385,375.00 14,625.00 0.00 0.00 400,000.00 TOTAL EXPENDITURES
58.50 39,625.00 (14,625.00)0.00 0.00 25,000.00 NET OF REVENUES & EXPENDITURES
3.66 385,375.00 14,625.00 0.00 0.00 400,000.00 TOTAL EXPENDITURES
0.00 425,000.00 0.00 0.00 0.00 425,000.00 TOTAL REVENUES
Fund 408 - EDA REDEVELOPMENT PROJECT FD:
1,778.43 258,478.38 (260,553.73)(22,311.07)(13,324.65)(15,400.00)NET OF REVENUES & EXPENDITURES
16.34 1,476,991.63 275,083.72 27,174.40 13,324.65 1,765,400.00 TOTAL EXPENDITURES - ALL FUNDS
0.83 1,735,470.01 14,529.99 4,863.33 0.00 1,750,000.00 TOTAL REVENUES - ALL FUNDS
27
Item 2.
ECONOMIC DEVELOPMENT AUTHORITY
AGENDA SECTION BUSINESS ITEMS
MEETING DATE 05/05/2025
ITEM: EDA Budget Amendment: 2025 Expenditures.
DEPARTMENT: Community Development BY/DATE: CD Coordinator 04/29/2025
BACKGROUND:
The EDA’s 2025 budget, adopted through EDA Resolutions 2024-22 and 2024-23 and City Council Resolutions
2024-63 and 2024-66, did not define expenditure line items for all of the EDA’s 2025 budgeted funds. At the
time of the budget’s approval, a total of $180,000, composed of $65,000 from EDA Administration Fund 204
and $115,000 from EDA Redevelopment Fund 408, had not yet been assigned to specific uses.
At its April 7th meeting, the EDA discussed and agreed upon the uses for these $180,000, as follows:
Increasing funding for the Commercial Revitalization Program from $200,000 to $300,000;
Increasing the Façade Improvement Grant Program from $50,000 to $80,000;
Increasing the Fire Suppression Grant Program from $60,000 to $100,000; and
Allocating $10,000 for an EDA-led public art initiative in the Central Business District.
The attached resolution makes financial adjustments to the EDA’s account s to allow for these agreed-upon
expenditures. Specifically, it authorizes the transfer of $65,000 from Fund 204 to Fund 408 and appropriates
$90,000 of Fund 408 to the Authority’s 2025 expenditures. The actions of the resolution correspond to the
EDA’s discussion at the April 7th meeting; no additional changes are proposed.
RECOMMENDED MOTION(S):
MOTION: Move to waive the reading of Resolution 2025-12, there being ample copies available to the
public.
MOTION: Move to approve Resolution 2025-12, a resolution of the Economic Development Authority of
Columbia Heights, Minnesota, amending its 2025 budget by authorizing the transfer of funds from Fund 204
to Fund 408 and by appropriating a portion of Fund 408 to the Authority’s 2025 expenditures.
ATTACHMENT(S):
1. Resolution 2025-12
28
Item 3.
1
Resolution 2025-12
RESOLUTION NO. 2025-12
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS,
MINNESOTA, AMENDING ITS 2025 BUDGET BY AUTHORIZING THE TRANSFER OF FUNDS FROM
FUND 204 TO FUND 408 AND BY APPROPRIATING A PORTION OF FUND 408 TO THE
AUTHORITY’S 2025 EXPENDITURES.
WHEREAS, the Columbia Heights Economic Development Authority (the “Authority”) adopted
Resolutions 2024-22 and 2024-23 setting the Authority’s budget for 2025; and
WHEREAS, the City of Columbia Heights (the “City”) subsequently adopted Resolutions 2024-63
and 2024-66 approving the Authority’s 2025 budget proposal; and
WHEREAS, some of the Authority’s 2025 budgeted resources were not yet assigned line items for
expenditure at the time of budget approval; and
WHEREAS, at its April 7th meeting, the Authority assigned line items to these dollars, and desires to
make the necessary financial adjustments to its accounts to provide for their expenditure.
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration,
the Authority:
1. Authorizes the transfer of $65,000 from EDA Administration Fund 204 to EDA
Redevelopment Fund 408; and
2. Appropriates $90,000 of Fund 408 to the Authority’s 2025 expenditures.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Adopted this 5th day of May, 2025
Offered by:
Seconded by:
Roll Call:
Title:
Attest:
Title:
29
Item 3.
ECONOMIC DEVELOPMENT AUTHORITY
AGENDA SECTION BUSINESS ITEMS
MEETING DATE 05/05/2025
ITEM: EDA Grant Program Guidelines Review
DEPARTMENT: Community Development BY/DATE: Mitchell Forney, 4-23-25
BACKGROUND:
During the Economic Development Authority’s (EDA) 2025 goal-setting session, the commission identified the
reframing of its current grant programs as a priority for the year. At last month’s EDA meeting, the
commission used its additional funding allocation to enhance its existing programs with the goal of reaching
more businesses throughout the city. In response, staff have prepared recommended revisions to existing
grant program guidelines and are open to discussion and feedback. If the EDA wishes to modify these
recommendations during the meeting, commissioners may do so by making a motion, such as: “I move to
amend the amended [insert grant name] grant guidelines.” Any edits suggested through discussion can be
formally added or removed via motion.
Staff are recommending several updates to the Façade Improvement Grant Program to expand eligibility and
better support revitalization efforts in key commercial areas. Most notably, businesses located within the
Central Business Zoning District would become eligible for an enhanced grant amount, allowing
reimbursement of up to 50% of project costs with a maximum award of $10,000—an increase from the
standard $5,000 maximum available to other applicants. Additionally, staff recommend revising the guidelines
to allow funding for exterior improvements facing a public alleyway, provided the property is located within
the Central Business Zoning District. The list of eligible improvements would also be expanded to include
permanent landscaping features, such as hardscaping elements, large planters, trees, and benches. These
proposed changes are intended to encourage continued investment in the city’s core commercial area and to
enhance the appearance and usability of business-facing public spaces. Staff are not recommending expanding
the program to include interior improvements, as doing so would significantly alter the program’s intent.
Should the EDA wish to support such improvements, staff would suggest establishing a separate program
dedicated to interior build-out assistance.
Staff are also proposing updates to the Fire Suppression Grant Program. Specifically, staff recommend
increasing the maximum grant award from $30,000 to $50,000 to better offset the substantial cost of
installing fire suppression systems. In addition, staff recommend expanding geographic eligibility to include
industrial properties along 39th Avenue NE. These changes aim to make the program more accessible and
impactful for businesses with significant safety and compliance needs.
The Commercial Revitalization Program is not a traditional EDA grant program but functions more as a
budgetary expenditure line item. Historically, the EDA has defined the parameters of this program through the
budgeting process and specific approvals of individual purchases, rather than through a formalized set of
guidelines. Staff recommend continuing this flexible, project-based approach. To that end, staff propose
memorializing the current program parameters and EDA intent in the minutes of this meeting. Presently, there
are two primary parameters: (1) staff may enter into negotiations for property purchases prior to formal EDA
approval as long as any purchase agreement includes a contingency clause requiring EDA approval, and (2)
staff have been directed to target nonconforming single -family homes located within commercial zoning
30
Item 4.
Page 2
districts. The EDA has also discussed the possibility of expanding the program to include properties that
directly abut strategic redevelopment areas or any blighted or substandard residential properties with
redevelopment potential. Staff are open to including these additions or other ideas the EDA may wish to
pursue, provided consensus is reached during the meeting.
In conclusion, staff are open to discussion on all proposed revisions and look forward to implement ing any
approved changes to enhance the effectiveness and reach of the EDA’s grant and revitalization programs.
RECOMMENDED MOTION(S):
MOTION: Move to approve the Façade Improvement Grant Guidelines as amended.
MOTION: Move to approve the Fire Suppression Grant Guidelines as amended.
ATTACHMENT(S):
1. Façade Improvement Grant Guidelines Proposed Amendment
2. Fire Suppression Grant Guidelines Proposed Amendment
31
Item 4.
FAÇADE IMPROVEMENT GRANT PROGRAM
COMMUNITY DEVELOPMENT – FAÇADE IMPROVEMENT GRANT PROGRAM REVISED AS OF: 5/5/2025
PROGRAM OVERVIEW
In a collaborative effort with the Columbia Heights Police Department (the “CHPD”), the Columbia Heights
Economic Development Authority (the “EDA”) offers a Façade Improvement Grant Program (the “Grant
Program”). The purpose of the Grant Program is to encourage businesses and commercial property owners to
revitalize, rehabilitate, and restore exterior store fronts, but also for the CHPD to provide monitored surveillance
in the City to reduce the incident rate of criminal activity, as well as increase business vitality and economic
performance. The Grant Program reimburses businesses or commercial property owners for eligible
improvements up to fifty percent (50%) of the total project cost, for a maximum reimbursement of $5,000.
However, businesses located within the Central Business Zoning District are eligible for an enhanced grant
amounting up to fifty percent (50%) of the total project cost, for a maximum reimbursement of $10,000.
Moreover, if determined by the CHPD that an exterior surveillance system is warranted, the EDA will install
surveillance equipment to monitor adjacent businesses and properties, as well as parks and open spaces.
ELIGIBLE APPLICANTS
Applicants must be an owner of a commercial property, a commercial tenant with approval from the property
owner(s), or a 501(c)(3) organization in the City of Columbia Heights (the “City”) located along 37th Avenue NE,
37th Place NE, 40th Avenue NE, University Avenue NE, or Central Avenue NE. Applicants must be in good standing
with the City, including but not limited to, legally operating with proper licensure; and current on property taxes,
utility bills, and special assessments.
ELIGIBLE FAÇADE IMPROVEMENTS
Façade improvements must be visible from a public street completed by a licensed contractor, and comply with
one or more of the following eligible façade improvements: or, for properties located within the Central Business
Zoning District, from a public alleyway. All improvements must be completed by a licensed contractor and must
correspond to one or more of the following eligible project types:
Architectural Improvements
Canopy or Awning Installation or Repair
Exterior Llighting
Exterior Painting, Re-siding, or Professional Cleaning
Green Façade Improvement (i.e. Living Wall, ecofriendly [non-VOC] paint, reclaimed wood, etc.)
Installation of New or Renovated Signage (Excluding LED)
Masonry Repairs or Tuck-pointing
Replacement of Windows and Doors
Restoration of Exterior Finishes and Materials
Permanent Landscaping (i.e. elements of hardscaping, large planters, trees, benches, etc.)
Any other exterior façade improvement approved by the EDA
32
Item 4.
PAGE 2 OF 4
Please note: Labor costs of a contractor, including necessary design work, are eligible costs for reimbursement
through the Grant Program. Ineligible costs include, but are not limited to, new construction, interior
renovations, repair or replacement of a roof, improvements to an alley façade, improvements started prior to
receiving a signed grant agreement from the EDA, and any other improvements not listed above.
EXTERIOR SURVEILLANCE SYSTEM IMPROVEMENTS
The CHPD shall review all Grant Program applications submitted to determine if the installation of an exterior
surveillance system is warranted. If it is determined that an exterior surveillance system is warranted, the
applicant will then be required to enter into a Lease Agreement with the EDA. The Lease Agreement will allow
the EDA to (1) install security cameras on the exterior of the primary structure; (2) install recording equipment
inside of the primary structure in a locked and secured location to prevent destruction or tampering; and (3)
allow for annual maintenance inspections for a period of five (5) years. All surveillance system equipment shall
be installed by a consultant selected by the EDA, and reviewed by the CHPD. Since specifications of the
surveillance system equipment may vary based on desired coverage, configuration, and size of the commercial
property, the following are minimum specifications to be installed:
Cameras:
IP - Enabled
Ability to operate in all resolutions up to HDTV 720p/ 1MP
Ability to record thirty (30) frames per second
Capable of recording optimal images in all lighting conditions
Vandal-resistant
Weather-proof in extreme temperatures from -40° to 131 °F
Network Video Recorder:
Sufficient memory to retain data from all cameras for a period of fifteen (15) days
Capacity to deliver thirty (30) frames per second, per camera
Ability to produce a DVD-R copy of desired data
APPLICATION PROCESS
1. Applications will be open and accepted until annual allocation of funding is exhausted.
2. When gGrants are will be awarded, and applicants will be notified via email correspondence. A Grant
Agreement and if necessary a Lease Agreement for the exterior surveillance system must be approved and
signed before commencement of any improvements. Please be sure to obtain all necessary Building Permits.
3. Upon a grant being awarded, a meeting will be organized established to go over the submitted improvement
plan to discuss grant expectations and to address grant concerns.
4. The grant recipient or its contractor must commence the improvements within sixty (60) days after an
approved Grant Agreement. The façade improvements must be completed within six (6) months after the
issuance of the necessary Building Permits.
5. After façade improvements are complete, the grant funds will be disbursed for reimbursement to the
applicant after all of the following pieces of information have been submitted:
a. Proof of Final Inspection by the Building Official
b. A Copy of the Final Invoice Received from the Contractor
c. Before and After Photographs
d. Proof of Payment to the Contractor (i.e. receipt, invoice, etc.)
33
Item 4.
PAGE 3 OF 4
ADDITIONAL INFORMATION
Required Application Materials:
A complete application sent to the attention of the Columbia Heights Economic Development Authority at
following location: 590 40th Ave NE 3989 Central Ave NE, Columbia Heights, MN 55421
Clear and colored BEFORE photographs of building exterior building
A detailed improvement plan of new exterior façade improvements including design (sketches), color scheme,
materials, project execution timeline, and overall budget for plan
Proof of good standing with the City
Submit 2 or more competitive proposal from licensed and bonded contractors. These proposals should give
detailed information about the work to be done, the costs, and the project completion schedule. Any contractor
that has submitted a competitive detailed estimate may be used. Contractors cannot be changed unless new
proposals have been submitted and approved by the EDA.
DESIGN GUIDELINES
This These Design Guidelines outline the standards, which must be followed when renovating buildings using a
Ffaçade Ggrant. These design guidelines take into consideration a building’s historic significance in determining
what would be appropriate treatment and the overall vision for the City. Architectural styles are diverse, from
historic commercial or Mediterranean Revival to 20th century modern. The vision for the district is a commercial
area that highlights the historical nature of Columbia Heights that stays in touch with dynamic changes of the
City and is always pedestrian-friendly.
FAÇADE IMPROVEMENTS ENCOURAGED
Windows & Doors:
Window and door openings shall comprise at least 30% of the area of the ground floor of the primary street
façade
No tinted windows, only clear glass
Windows and doors free of clutter and obstructions, allowing clear views between the business and the street
Historical Preservation:
Historic building repair or replacement should match current design of building
Stay traditional to the character of the building
Maintain similar color scheme
Structure & Materials:
Use durable materials such as brick, stone, stucco, etc.
The base (ground floor) should appear visually distinct from the upper stories of the building
Painting & Lighting:
Unpainted brick stay unpainted, previously painted masonry may be painted
Use of non-VOC paint encouraged
No more than two principal colors (neutral or muted colors like browns, grays, dark blue) may be used on a
façade or individual storefront
34
Item 4.
PAGE 4 OF 4
Bright or primary colors should be used only as accents
Spot or flood lighting to highlight the architectural detailing of a building should be inconspicuous and blend
with the wall on which it is mounted
Lighting recessed doorways is encouraged
Energy saving light bulbs encouraged
Light fixtures that complement the entire façade
Awnings/Signage:
Attach awnings to the building at or below the lower edge of the sign band
Awnings made of canvas and waterproof cloth designed to resist fading and tearing
Colors that coordinate with the building and area
Awning that’s proportional to the building
Awnings with thin profiles that do not obscure the building and storefront
Signs:
Projecting/hanging signs: are double-sided and project from a building over the sidewalk
Wall signs: are attached to the primary façade and best viewed looking straight at the building from across the
street
Are encouraged to be rectangular shaped
Type fonts and colors that are legible from a distance
FAÇADE IMPROVEMENTS PROHIBITED
Covering, obscuring, or removing cornices, trim, or other architectural details
Alterations that have no historical basis for historical buildings
Covering brick or stone with vinyl, aluminum, or wood siding
Sandblasting brick, which removes a protective exterior
Reducing existing window size to accept standard residential window sizes
Replacing windows with wall surface, wood, metal, or other materials
Rigid materials like aluminum, vinyl, fiberglass, asphalt, or plastics that are sensitive to weather conditions
No lights should move, flash or make noise
Signs that are: blocking storefront windows, too large, small font making it difficult to read, using banners as
permanent signage
35
Item 4.
FIRE SUPPRESSION GRANT, PROGRAM
COMMUNITY DEVELOPMENT – FIRE SUPPRESSION GRANT, PROGRAM REVISED AS OF: 2/6/2023 5/5/2025
PROGRAM OVERVIEW
The Columbia Heights Economic Development Authority (the “EDA”) has created and now offers the
Fire Suppression Grant Program (the “Grant Program”). As part of the City’s Business Retention and
Expansion Strategy, the EDA has identified the need to bolster public safety and improve the
commercial stock within the city. Setting out to encourage the revitalization, rehabilitation, and
restoration of older, underutilized commercial spaces within the City of Columbia Heights (the “City”).
Many of the older commercial structures throughout the city lack basic fire suppression systems or
infrastructure for said systems. As new businesses seek to develop in the city, they are limited by code
requirements for the instillation of fire suppression systems. These improvements are very costly
making it difficult for small business to enter and utilize many of the City’s older and smaller
commercial spaces. The Fire Suppression Grant, Program seeks to assist businesses and property
owners in partially alleviating the costs of installing fire suppression systems.
The Grant Program reimburses businesses, tenants, or property owners for eligible improvements up
to fifty percent (50%) of the total project cost; for a maximum reimbursement of $30,000 $50,000.
The applicant is reimbursed once the improvements are completed in accordance with program
guidelines. The building or business owner must apply for, be approved for, and sign a grant agreement
before doing the work in order to receive the grant.
ELIGIBLE APPLICANTS
Applicants must be an owner or a tenant, with approval from the property owner(s), of a
commercial or industrial property, or a 501(c)(3) organization in the City of Columbia Heights (the
“City”) located along 37th Avenue NE, 37th Place NE, 39th Avenue NE, 40th Avenue NE, University
Avenue NE, or Central Avenue NE between 37th and 53rd Avenue NE. Additionally, applicants can
qualify if they are the building owner or operator of a licensed non-residential based childcare
facility.
Applicants must be in good standing with the City, including but not limited to, legally operating
with proper licensure; and current on property taxes, utility bills, and special assessments.
No new construction will be considered under this program.
The use of the building must be commercial, industrial, or mixed-use.
ELIGIBLE IMPROVEMENTS
Fire safety improvements must be completed by a licensed fire suppression contractor and comply
with all permitting and inspection requirements:
Design & Engineering costs directly associated to the fire sprinkler system installation
36
Item 4.
PAGE 2 OF 3
Construction and instaillation of a fire line from the main water line to the building
Fire sprinkler system equipment/installation
Associated fire alarm systems/installation in conjunction to a fire sprinkler system
Please note: Labor costs of a contractor, including necessary design work, are eligible costs for
reimbursement but cannot exceed 10% of the construction costs.
REQUIRED APPLICATION DOCUMENTS
Required Application Materials:
A complete application sent to the attention of the Columbia Heights Economic Development
Authority at the following location: 590 40th Ave NE 3989 Central Ave NE, Columbia Heights,
MN 55421
Proof of ownership or signed letter from the property owner acknowledging the scope of work
and giving the renter permission to apply for the grant and to complete the proposed work.
A detailed scope of work
Electronic copy of drawings or designs
Submit 2 or more competitive proposals from licensed and bonded contractors. These proposals
should give detailed information about the work to be done, the costs, and the project
completion schedule. Any contractor that has submitted a competitive detailed estimate may be
used. Contractors cannot be changed unless new proposals have been submitted and approved
by the EDA.
Other supporting documents may be requested by staff or the EDA.
APPLICATION PROCESS
1. Applications will be open and accepted until the initial allocation of funding is exhausted.
2. Upon the Receipt of a complete application Community Development staff will review the
planned project with the Bbuilding Oofficial and Ffire Ddepartment prior to bringing it before the
EDA. During the review staff may request more information or documents related to the project
3. After the EDA’s decision applicants will be notified via email correspondence. A Grant Agreement
must be approved and signed before commencement of any improvements.
4. Once the Grant Agreement is executed, the Recipient of the grant, may begin the project
improvements,. Tthe Grantee is responsible for obtaining all necessary permits and inspections
throughout the process.
5. The grant recipient or its contractor must commence the improvements within sixty (60) days
after an executed Grant Agreement. The project specified in the agreement must be completed
within ten (10) months after the signing of the agreement.
6. Once the project is complete, the grant funds will be disbursed for reimbursement to the
applicant after all the following pieces of information have been submitted:
a. Proof of Final Inspection by the Building Official and Ffire Ddepartment
b. A Copy of the Final Invoice Received from the Contractor
c. Before and After Photographs
d. Proof of Payment to the Licensed Fire Suppression Contractor (i.e. receipt, invoice, etc.)
e. Copies of all applicable permits
37
Item 4.
PAGE 3 OF 3
ADDITIONAL REQUIREMENTS
Grants will only be awarded for projects that lead to the installation of a complete fully
functioning fire suppression system. Installation of a main line attachment without an immediate
plan for the installation of a fire suppression system is also prohibited.
If costs exceed the original estimates or exceed the maximum of the program, the property
owner or tenant will be responsible for the full amount of the excess. The EDA cannot reimburse
more than the total amount specified in the Agreement.
Any work commenced prior to the signing of the GrantRANT Agreement will not be eligible for
reimbursement funding.
38
Item 4.
ECONOMIC DEVELOPMENT AUTHORITY
AGENDA SECTION BUSINESS ITEMS
MEETING DATE 05/05/2025
ITEM: Discussion of Redevelopment Opportunities
DEPARTMENT: Community Development BY/DATE: Mitchell Forney, 5-1-25
BACKGROUND:
At the April EDA meeting, staff had planned to provide a few business updates for discussion, but due to time
constraints, those conversations were cut short. Staff would now like to bring two of those items back for
general discussion to gather the EDA’s input on potential redevelopment opportunities. No formal action is
requested at this time—staff are simply seeking feedback and direction.
The first item concerns the EDA-owned property at 841 49th Avenue NE. The EDA acquired this parcel in 2023
due to its severely blighted condition. Staff is interested in hearing the EDA’s thoughts on potential
redevelopment options for the site. Because of its close proximity to Central Avenue, one option could be to
hold the property for long-term commercial redevelopment, particularly if the adjacent Taco Bell site were to
redevelop in the future. Alternatively, the EDA could conduct a request for proposals and consider selling the
lot to a developer for a residential project. Possible residential uses include an affordable homeownership
opportunity similar to the recent project at 4243 5th Street NE, an accessory dwelling unit (ADU)
demonstration project, or the construction of a new duplex. Staff would like to know if the EDA is interested in
pursuing any of these options and whether there is support for moving a redevelopment project forward in
2025.
The second item involves the property at 3932 Central Avenue NE, which is currently owned by the Anoka
County Community Action Program (ACCAP). ACCAP recently contacted City staff to explore whether the City
or EDA might be interested in purchasing the site. The building is experiencing worsening structural issues, and
the cost to repair them is expected to be significant. ACCAP indicated that if the EDA is not interested in
acquiring the site for redevelopment, they will likely place the property on the open market. Staff is seeking
the EDA’s initial thoughts on whether there is interest in exploring a potential acquisition.
39
Item 5.
ECONOMIC DEVELOPMENT AUTHORITY
AGENDA SECTION BUSINESS ITEMS
MEETING DATE 05/05/2025
ITEM: Gap Funding Request 4243 5th St NE
DEPARTMENT: Community Development BY/DATE: Mitchell Forney, 5-1-25
BACKGROUND:
Community Development staff recently met with representatives from Habitat for Humanity to continue
building a collaborative relationship and explore opportunities for future partnerships. During this meeting,
Habitat shared an update on their current project at 4243 5th Street NE —a new single-family home
development in Columbia Heights. While construction is progressing, Habitat is facing a financing gap due to
the accelerated timeline and limited access to traditional funding sources.
In response, Habitat has asked whether the Economic Development Authority (EDA) would consider
contributing financial support to help close a portion of this gap and ensure the project's successful
completion. To provide a full picture, Habitat has shared an updated project pro forma, which is attached to
this memo. The pro forma outlines a total estimated gap of $120,000, including a $90,000 development gap
and a $30,000 affordability gap. The affordability gap reflects the assumption th at the future homeowner will
earn just below 80% of the area median income (AMI). However, since Habitat typically serves households
earning between 50% and 80% AMI, the final affordability gap may grow depending on the income of the
eventual buyer. Habitat is requesting $75,000 in assistance from the EDA to help bridge the development
portion of the funding gap. While this request would not cover the entire shortfall, it would provide critical
support to keep the project within Habitat’s general financing goals.
In response to staff questions about the funding shortfall, Habitat explained that the opportunity to develop
the Columbia Heights site emerged quickly, limiting their ability to apply for traditional funding sources such as
HOME, CDBG, or other public grants. Additionally, ongoing uncertainty in federal funding has affected their
broader pipeline of projects, compounding the challenges for this specific development. Without local
support, Habitat would need to absorb the full deficit internally, wh ich could limit their capacity for future
work.
Should the EDA choose to provide the requested $75,000, staff would recommend utilizing the pooled tax
increment financing (TIF) balance from the C-8 District, the same source used for the acquisition and
demolition of the property. The funds would be loaned to the City’s Scattered Site TIF District, which would
then issue a grant to Habitat for Humanity. This arrangement would be formalized through either an
amendment to the existing redevelopment agreement or a new grant agreement. The Scattered Site TIF
District would repay the loan over time using future TIF revenue.
Staff recommends moving forward with the $75,000 funding request. Habitat’s ask is well below the full gap,
and the EDA’s stated goals include partnering with Habitat on future projects. Even after this contribution,
approximately $140,000 would remain in the C-8 District fund, enough to support potential purchase-rehab
projects in 2025 or 2026. As additional repayments are made into the C -8 District, the City could also consider
supporting future tear-down and rebuild projects.
40
Item 6.
Page 2
At this time, staff is seeking the EDA’s general guidance on the proposal. If the EDA is supportive, staff will
return at the next meeting with the appropriate agreements and documentation to execute the grant and
facilitate the transfer of funds.
ATTACHMENT(S):
1. 4243 5th St NE Pro Forma
41
Item 6.
Project Budget: Total Development Costs FY 2025
Address: 4243 5th St NE
Description:
Owner-Direct
Purchase
ACQUISITION COSTS
Purchase Price 1.00$
Closing Costs - Acquisition 1,010.00$
Total Acquisition Costs 1,011.00$
CONSTRUCTION COSTS
Hard Construction Costs 334,000.00$
General Contractor Fee 14,500.00$
Hard Construction Costs - In Kind Labor 10,000.00$
Hard Construction Costs - In Kind Materials 2,500.00$
Total Construction Costs 361,000.00$
SOFT COSTS
Design - Architect Fee 2,000.00$
Soil Tests 3,300.00$
Survey 3,700.00$
Radon/Asbestos/Lead Tests -$
ER Tests -$
Green Certification
Internal Marketing 6,000.00$
Seller's Closing Costs 1,250.00$
Appraisal Fee 400.00$
Holding Costs (maintenance, utilities)-$
Property Insurance 5,263.00$
Real Estate Taxes 1,700.00$
Title and Recording Fees
Construction Financing (Interest during Construction)1,300.00$
TCHFH Lending Fee 3,600.00$
Land Trust Admin Fee
Realtor Fee
Total Soft Costs 28,513.00$
Developer’s Fee 19,526.20$
TOTAL DEVELOPMENT COSTS 410,050.20$
Sale Price 320,000.00$
Project Value Gap (TDC less Sales Price)90,050.20$
Development Gap Sources
Columbia Heights New Construction
42
Item 6.
TCHFH Private Fundraising 90,050.20$
Source -$
Total Development Sources 90,050.20$
Affordability Gap Sources
Anoka HOME -$
Other public funding options?-$
Private Donations 30,000.00$
MHFA - Affordability Gap 40,000.00$
Total Affordability Sources 70,000.00$
TCHFH First Mortgage 250,000.00$
First Mortgage + Affordability Gap Sources 410,050.20$
43
Item 6.