HomeMy WebLinkAbout07-07-2025 EDA Packet
ECONOMIC DEVELOPMENT AUTHORITY
City Hall—Shared Vision Room, 3989 Central Ave NE
Monday, July 07, 2025
5:30 PM
AGENDA
ATTENDANCE INFORMATION FOR THE PUBLIC
Members of the public who wish to attend may do so in-person, or by using Microsoft Teams and
entering meeting ID 275 157 504 240 4 and passcode NL3dX6PW. For questions, please call the
Community Development Department at 763-706-3670.
Auxiliary aids or other accommodations for individuals with disabilities are available upon request when
the request is made at least 72 hours in advance. Please contact Administration at 763 -706-3610 to
make arrangements.
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
1. Approve June 2nd, 2025 Regular EDA Meeting Minutes. (pg. 3)
2. Resolution 2025-15 to Approve the Financial Reports and Payment of the Bills for May
2025. (pg. 15)
MOTION: Move to approve the Consent Agenda as presented.
BUSINESS ITEMS
3. Façade Improvement Grant Report for T5 Columbia Heights LLC (Take 5) located at 5126
Central Ave NE. (pg. 29)
MOTION: Move to waive the reading of Resolution 2025-16, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2025-16, a resolution approving the form and
substance of the Façade Improvement Grant Agreement, and approving authority staff and
officials to take all actions necessary to enter the authority into a Façade Improvement
Grant Agreement with T5 Columbia Heights LLC (Take 5).
BUSINESS UPDATES
a. Art & Info Fair
ADJOURNMENT
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City of Columbia Heights AGENDA July 07, 2025
Economic Development Authority Page 2
Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is
made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements.
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ECONOMIC DEVELOPMENT AUTHORITY
City Hall—Shared Vision Room, 3989 Central Ave NE
Monday, June 02, 2025
5:00 PM
MINUTES
The meeting was called to order at 5:00 pm by President James
CALL TO ORDER/ROLL CALL
Members present: Connie Buesgens; Laurel Deneen; Lamin Dibba; Rachel James; Marlaine Szurek
Members absent: Amáda Márquez-Simula; Justice Spriggs
Staff Present: Andrew Boucher, City Planner; Aaron Chirpich, City Manager; Mitchell Forney,
Community Development Director; Sarah LaVoie, Administrative Assistant; Emilie Voight, Community
Development Coordinator
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
1. Approve the minutes of the Regular EDA Meeting of May 05, 2025.
2. Approve financial reports and payment of bills for April 2025 – Resolution No. 2025-13.
Motion by Deneen, seconded by Buesgens, to approve the Consent Agenda as presented. All ayes of
present. MOTION PASSED.
RESOLUTION NO. 2025-13
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF APRIL 2025 AND THE PAYMENT OF
THE BILLS FOR THE MONTH OF APRIL 2025.
WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by
Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement that shows all
receipts and disbursements, their nature, the money on hand, the purposes to which the money on
hand is to be applied, the EDA's credits and assets, and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or
bills and if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statements for the month of April 2025 have been reviewed by the EDA
Commission; and
WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both
form and accuracy; and
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EDA Meeting Page 2
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9,
including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets,
Audits and similar documentation; and
WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the
State of Minnesota’s Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic
Development Authority that it has examined the referenced financial statements including the check
history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check
history as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia
Heights Economic Development Authority.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 2nd of June, 2025
Offered by: Laurel Deneen
Seconded by: Connie Buesgens
Roll Call: All ayes of present. MOTION PASSED.
President
Attest:
Secretary
BUSINESS ITEMS
3. Façade Improvement Grant Report for Capati Bermeo Inc (Mr Fuego Grill) located at 4001
University Ave NE.
Voight reported that the report pertains to the 2025 Façade Improvement Grant application for
4001 University Ave NE. This restaurant building was formerly owned and occupied by the Afandina
Cafe. The new tenant is Mr. Fuego Grill, an Ecuadorian restaurant owned and operated by C apati
Bermeo Inc. The new tenant has a contract for deed agreement for the property. The applicant is
applying for grant funds for new storefront signage on two sides of the exterior façade. Photos of
the existing conditions and images showing the proposed new signage have been included in the
packet.
Voight noted the applicant was able to receive one bid for the signage, amounting to $9,203.50,
setting them up for a grant amount of $4,601.75. Community Development staff recommend
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funding this project in full as the new signage will reflect the change in building occupancy and will
help attract customers. Thus far in 2025, the EDA has approved one Façade Improvement Grant
application for a total of $2,147.50 approved, with an additional $4,601.75 being requested at this
meeting. This leaves $73,250.75 in Façade Improvement Grant funds remaining from the initial
annual budget of $80,000.
Questions/Comments from Members:
James noted that the proposed sign says “Autentic” and wondered if it was a misspelling. LaVoie
replied that in the particular area in South America, it is spelled “autentic.” James requested to
verify that the spelling is correct with the applicants. Forney added that the façade grant came
from doing business outreach.
Motion by Dibba, seconded by Deneen, to waive the reading of Resolution No. 2025-14, there being
ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by Dibba, seconded by Deneen, to approve Resolution No. 2025-14, a Resolution of the
Columbia Heights Economic Development Authority, approving the form and substance of the Façade
Improvement Grant Agreement, and approving authority staff and officials to take all actions necessary
to enter the authority into a Façade Improvement Grant Agreement with Capati Bermeo Inc (Mr Fuego
Grill). All ayes of present. MOTION PASSED.
RESOLUTION NO. 2025-14
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND
APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE
AUTHORITY INTO A FAÇADE IMPROVEMENT GRANT AGREEMENT WITH CAPATI BERMEO INC. (MR
FUEGO GRILL)
WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development
Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program
(the “Program”); and
WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and
administer a series of grants to eligible commercial property owners and/or tenants for the purposes
of revitalizing existing storefronts, increasing business vitality and economic performance, and
decreasing criminal activity along Central Avenue Northeast and in the City’s Business districts,
pursuant to a Façade Improvement Grant Agreement with various property owners and/or tenants;
and
WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring
program by placing surveillance cameras on some of the storefronts that are part of the Program for
the purposes of improving public safety in and around the Central Busin ess District; and
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WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant
Agreement.
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the
Authority
1. approves the form and substance of the Grant Agreement, and approves the Authority entering
into the Agreement with Capati Bermeo Inc (Mr Fuego Grill).
2. that the City Manager, as the Executive Director of the Authority, is hereby authorized,
empowered, and directed for and on behalf of the Authority to enter into the Grant
Agreement.
3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and
directed to execute and take such action as they deem necessary and appropriate to carry out
the purpose of the foregoing resolution.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Offered by: Lamin Dibba
Seconded by: Laurel Deneen
Roll Call: All ayes of present. MOTION PASSED.
President
Attest:
Secretary
4. NOAH Program Discussion and Proposal
Voight reported that at its February meeting, the EDA directed Community Development staff to
develop a proposal to support naturally occurring affordable housing (NOAH) in Columbia Heights.
Per the Greater Minnesota Housing Fund, NOAHs are “residential rental properties that ar e
affordable, but… unsubsidized by any federal program. Their rents are relatively low compared to
the regional housing market.”
Voight stated based on the EDA’s neighborhood and housing revitalization goals, staff’s
recommendation during the February discussion was to use the funds in the City’s Affordable
Housing Trust Fund to support the new NOAH program. The EDA agreed with this recommendation
for program financing. The Affordable Housing Trust Fund currently holds $142,878.18 from the
2024 local affordable housing sales tax issuance (also known as Local Affordable Housing Aid –
LAHA – funds). Additional LAHA dollars are expected to be disbursed to the City annually; these
dollars will be allocated to the Trust Fund and ensure continuity of financial support for the
program over time.
Voight mentioned that specific income and expenditure requirements are assigned to LAHA funds.
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Notably, for rental housing, occupying households must earn at or below 80% of the greater of the
State or area median income (AMI), with priority given for use of funds for households at or below
50%. Income limits do not apply to the property owners unless the units are owner-occupied.
Rental properties are also subject to affordability criteria and must be affordable to the local
workforce; based on common methods of assessing housing affordability, this means that rents of
participating units should not exceed 30% of the occupying household’s income or 30% of a certain
percentage of AMI. All of these restrictions make LAHA funds well-suited to use for NOAH
preservation. However, LAHA funds may not be used for administrative and staffing costs. For this
reason, the EDA will need to identify a separate budget stream for all administrative costs
associated with the program.
Voight explained that in order to design the new program, staff consulted the Minnesota Center for
Energy and Environment (CEE). CEE is a nonprofit organization that partners with many Minnesota
cities on housing grant and loan programs. Given its years of experience and its ong oing
government partnerships across the Twin Cities metro area, CEE has both the capacity and the
expertise necessary to act as a loan originator, loan servicer, and, as applicable for any projects not
subject to City permitting, property inspector.
Voight stated that taking into account the rules around LAHA fund use and the EDA’s previous
discussions about NOAH priority areas, staff have developed a proposal for a deferred loan
program targeted toward the rehabilitation of multi-family (2+ units) NOAH rental properties. The
loan program would include the following elements:
• A remodeling advisor visit,
• Loan origination, and
• Loan administration.
Program details:
• Deferred loan: no reimbursement required, loan forgiven if the recipient completes the full
term of the loan. If the recipient sells or transfers the property, they are required to
reimburse the loan in full.
• Loan amount: from $2,000 to $50,000
• Loan term (duration): 30 years
Additional terms:
• Manufactured homes and co-ops are not eligible for loans.
• No owner-occupancy restrictions: for example, a building owned by an LLC is eligible for a
loan.
• Loan funds to be held in escrow from loan closing through work completion and inspection,
then disbursed to recipients.
Voight stated that in order to ensure that participating properties remain affordable, the EDA
would enter into a development agreement with each loan recipient. Each agreement would
include a recorded declaration or covenant stipulating that affordability requirements (incom e-
and/or rent-based) shall remain in effect for the full term of the loan.
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Voight mentioned that staff have calculated that the approximate Year 1 program administrative
cost (not including actual loan disbursements) for a deferred loan program as described would be
at least $10,097. This estimate is based on one loan originated and would increase with each
additional loan originated. The Year 2 approximate program administrative cost – for one loan,
with no additional loans originated in Year 2 – would be at least $5,012. This Year 2 cost would
repeat on an annual basis until the conclusion of the loan’s term, regardless of the NOAH
program’s duration. Even if the EDA were to dissolve the NOAH program, its contract with CEE
would require annual administrative and loan servicing fees until the conclusion of all of the loans’
terms.
Voight explained that the details and terms described in the staff’s current proposal are flexible
and can be modified based on the EDA’s preferences and priorities for the program. The program
could also include additional restrictions, for example, caps on the percentage of project cost, a
minimum number of licensed bids for any given project, or choosing to assign origination fees to
the recipients to lighten the City’s share of the administrative costs.
Voight noted that staff are looking for feedback from the EDA about the program proposal. She
asked whether the general design of the program matched the EDA’s intent for NOAH
preservation. She asked whether the EDA wished to modify any of the details or terms proposed in
the staff report.
Questions/Comments from Members:
Buesgens explained that the program sounds great and expressed her excitement. She added that
it is a great way to invest in the City’s housing.
Dibba agreed with Buesgens. He noted that there is a great need for the project in the community.
Costs to improve a home can add up easily, and the program could help make funds available for
the community. He added that he likes the terms of the loans, particularly that the loan is going to
be deferred.
Deneen noted the loan is valid for 30 years. She asked if the loans could be applied for more than
once during the 30 years. Voight replied that staff did not include that in the program but are open
to discussing the possibility of including that aspect in the program. She added that there seems to
be a lot of flexibility for program design with the LAHA funds.
Buesgens mentioned that she would be open to expanding the program so that someone could
apply for the funds more than once in 30 years. Deneen stated it would be wise to have something
like a 10-year limit to encourage people to be responsible business owners instead of using the
funds for every minor repair.
Szurek asked if the owner of the building would be the one to take out the loan. Voight confirmed.
Szurek asked how the program would be administered to ensure that the owner is verified to be
the true owner, how the project would affect the renters, and how the money would be paid back. 8
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She added that it is a long loan term to not have any input on how it is going to work. James replied
that the CEE would administer the funds. Szurek asked if CEE would verify the property owner.
Voight replied that CEE would administer the funds. There would be an application process just like
for any other private loan. Staff are recommending a development agreement with the EDA for
each application in order to have terms about affordability and income restrictions for the
occupying households, and to make sure those terms are memorialized in documents.
Szurek mentioned that the apartment buildings on University Avenue are old and did not think
$50,000 could cover the costs to replace the windows on some of the big building s. Buesgens
explained that the program would not cover all of the costs of a project ; it would cover a portion of
the costs.
Dibba suggested looking at the resources available to the EDA to determine how much of a project
the funds could cover.
James read Spriggs’ comments and noted that he likes the general design of the proposed project
and believes it fits the intent of the EDA. He likes the deferred proposal with no requirement to pay
back as long as the property is not transferred or sold.
James commented that she believes the program fits the intent of the EDA and thought the
program would be popular. She expressed her concern about using the AMI affordability criteria.
Per Met Council, a one-bedroom apartment at 80% of AMI is still $1,985, and at 50% it is $1,241.
The income is 80% of AMI – which is $104,000 – but the average income in the City is lower than
that average. She noted that a lot of housing has come into the City as affordable housing, and
then brought the rent prices up to the maximum.
James asked the EDA if they would like the program to be percentage-based or have the loan up to
a certain amount and pay up to 100% of the project costs.
Szurek asked what Spriggs’ comments were regarding the loan being paid back. James replied that
Spriggs said that it makes sense that there is no requirement for reimbursement if the property is
not transferred or sold.
Buesgens stated she would be comfortable with a percentage-based program at 50%, like the
Façade Improvement Grant program. Szurek added that she would not be comfortable paying for
100% of the project costs because the fund would quickly run out of money. Dibba agreed and
added that property owners would have some skin in the game that way. He noted that he would
like the resources to go around as widely as possible.
Deneen noted she would feel comfortable with a higher percentage because it is more immediately
impactful for those who are living on the property. She added that she would like to see housing up
to date as much as possible. She wondered if there could be language included that said there was
a certain percentage amount based on the number of applications each year. Szurek stated she did
not think the percentages should vary. She noted that the EDA should make a decision on how
much it is expected for the owner to put in, and it should be the same for everyone. She mentioned 9
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that someone could find out that another person is getting a higher percentage of the costs paid
and get upset with the City.
James read a comment from Spriggs that read “I worry that the capping costs to a percentage or a
minimum number of licensed bids may delay/discourage use. Capping the cost at a percentage may
preserve funds, but may also not allow for larger, much-needed repairs or upgrades due to
financial restraints.” James stated she is comfortable with 50% because larger projects mean that
the landlord has more units that they are profiting from .
James asked the EDA if they were fine with the loan amount range of $2,000 to $50,000. The EDA
agreed that they were fine with the range.
James noted that the loan term is proposed for 30 years. She mentioned that Spriggs commented
that the County development block grant is for a 20-year term. Voight explained the pros and cons
of having a 30-year term versus a 20-year term. After 20 years, the property owner could choose to
turn around and sell the property, and it would no longer have any rental restrictions.
Buesgens noted that she would expect the property owners to either retire or sell the properties
within the 30-year period. She wondered if the terms of the loan would be canceled if the property
owner sold the property within the 30 years. Forney replied that the loan would be canceled and
that the owners would no longer be required to maintain that affordability, but that the EDA would
receive all of the loan funds back.
Buesgens stated she is fine with either a 20-year term or a 30-year term. James noted that doing a
20-year term is 10 fewer years of administrative costs. Buesgens asked if the administrative costs
would be for the City staff or to CEE. Voight replied that it would be for CEE.
James stated she would like to have a 20-year loan term. The EDA agreed.
Buesgens asked if there was a way to monitor compliance over the period of the loan. Voight
replied that staff based the proposal on how the MHFA administers loans and grants. They do not
appear to have annual checks or requirements. It is possible for the EDA to require an annual or
biannual administrative process for verification, and re-verification throughout the term of the
loan. Staff have not discussed the option with CEE, and it could bring on additional administrative
costs. Buesgens mentioned that it is not necessary to have an annual check-in, but it would be
helpful to have spot checks over the term. Voight replied that staff could speak with CEE about that
option and include a proposed policy in the development agreement. Forney asked the EDA if
doing a check-in every five years would be a baseline suggestion to bring to the CEE. The EDA
agreed.
Szurek asked what the inspectors would be inspecting to make sure that the work was being done.
Voight replied that the CEE informed staff that if there are projects that would not require City
inspections based on their size, the CEE is qualified to do the inspections.
Buesgens asked what kind of work and renovations would qualify under the program. She added it 10
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would be helpful to have a list of projects that would qualify under the program. James noted that
a remodeling advisor visit would be involved and wondered if there could be a requirement where
the remodeling advisor would have to agree that the project qualifies. Buesgens mentioned that
she would not want the funds to go towards painting walls, but instead on structural matters.
Forney explained that other similar loans have terms such as, “eligible improvements including
most permanent interior and exterior improvements, maintenance, or remodeling.” He added that
the EDA could determine which items would not be covered.
James asked how it would be determined which loans would be approved. Forney explained that
staff propose to do a first-come, first-served basis. He added that the EDA could decide to adjust
the process in the future.
Buesgens pointed out that it is a loan that people have to qualify for and that some applicants may
not qualify.
James asked the EDA if they would like to have a minimum of license d bids. She noted that Spriggs
made a comment that read, “I am fine with only having the requirement of one as long as when
staff review it they feel like it is a reasonable proposal for the project… if we require multiple bids…
we may delay needed work being done or prevent it from happening given that the scopes may be
vastly different based on each property.” James stated she is fine with having a minimum of one
but would prefer having two.
Buesgens stated she would like to have the minimum bid be the same as the façade program. She
added that it would be ideal to have three, but would feel comfortable if staff worked with the
applicant if there was only one bid to verify that the bid is legitimate.
Deneen mentioned that three bids are the industry standard. Having two bids is reasonable and
should be easy to get. She noted that she would want to require two bids and to have applicants
reach out to the City if they are having difficulty getting two bids.
James asked the EDA if they would like to do origination fees. Voight mentioned that staff
recommend having the money come from fund 408. The City did not receive the Local Housing
Trust Fund grant, which frees up some funds to be used elsewhere. She explained that the
origination fee would be about $1,100 per loan. If the City had a stipulation that the applicant
would do it, the City’s share would instead be about $850. James stated she was fine with the $250
origination fee share. Voight clarified that the EDA would like the fee to be assigned to the
borrower. The EDA agreed.
Deneen asked what income levels the program would be set at. James requested more information
from staff. Voight explained that the LAHA funds have requirements in place that the occupying
households have to be at or below 80% AMI, and priority must be given to those at or below 50%
AMI. Buesgens stated she would want to cap the program at 50% AMI because they are the hardest
to find and in the most need. James added that there are not many who would qualify for 30% AMI
in the City.
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Deneen stated that she would like to see some research on how many buildings we have that meet
the standard of having a 50% AMI rental affordability price. Buesgens mentioned that she would
like to start at 50% and then adjust as needed.
Forney asked if the EDA would feel comfortable moving forward with the staff recommendation of
using the bell curve. If there are not many at 50% AMI, then the program could get bumped up to
60% AMI. The EDA agreed.
Buesgens suggested promoting the program at landlord meetings and marketing it to inspectors,
since they may have suggestions for landlords who may want to do a project.
BUSINESS UPDATES
a. Bee Lawn Signage
Voight showed the EDA an example of the Bee Lawn signage. She noted that staff are working
with the City Forester to get seeds ordered and prepare the properties for planting.
b. MHFA Housing Grants
Voight stated that the City did not receive the MHFA Local Housing Trust Fund grant.
c. Business Directory
Voight mentioned that the Community Development intern worked on the business directory
and gathered a lot of information. The Community Development Department will work on
figuring out how to compile the information and distribute it.
Buesgens asked if there would be funds for another Community Development intern in the fall.
Forney replied that staff would see in the fall if the funds and capacity were available.
ADJOURNMENT
Motion by Deneen, seconded by Buesgens, to adjourn the meeting at 6:01 pm. All ayes. MOTION
PASSED.
Respectfully submitted,
_______________________________
Sarah LaVoie, Recording Secretary
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Item 1.
1
Emilie Voight
From:Justice Spriggs
Sent:Monday, June 2, 2025 9:20 AM
To:Rachel James; Emilie Voight
Cc:Aaron Chirpich; Mitchell Forney
Subject:Comments for EDA Meeting Tonight
Follow Up Flag:Follow up
Flag Status:Completed
Hi All,
Unfortunately due to a work scheduling conflict, I will be unable to attend the EDA Meeting and Work
Session tonight. Below are my comments on the items for tonight:
Items 1 and 2 - No questions about the May EDA minutes or Financial Reports
Item 3 - No questions, happy to see another business coming into our city and using the Facade program
Item 4 - I do like the general design of the proposed program and do think it does fit our intent, and I do
like the deferral proposal of that there is no requirement to pay back the loan if the property is not
transferred or sold. The terms appear to be similar to one of the CBDG programs from the county for
home rehab about an interest-free loan that is forgiven, but I do believe their term is 20 years. I think the
other restriction possibilities are interesting, but I do worry about that capping costs to a percentage of a
project cost or a minimum number of licensed bids needed may delay/discourage use. Capping the cost
at a percentage may preserve funds but also may not allow for larger, much needed repairs/upgrades to
occur due to financial restraints. For the licensed bids, I am fine with only having the requirement of one
as long as when staff review it they feel like it is a reasonable proposal for the project. I say this because
when we used the CBDG on our house for needed upgrades for health and safety, the country had
required us to get three contractors to bid the entirety of the projects and then the lowest, responsible
bid would be chosen. Given the scope of the work needed on our house and the multiple and varying
types of improvements we needed to be done, it was very difficult to find one, let alone three, different
contractors to provide bids on the project. We had to work very closely with the county about this since
we were hitting dead-ends with trying to get bids despite reaching out to a lot of contractors, and we had
to extend our deadline for getting bids to make sure we would not lose out on the money provided. I
would worry if we require multiple bids that we may delay needed work being done or prevent it from
happening given that the scopes may be vastly different based on each property.
Business Updates - excited to hear about all of these when I listen back to the meeting!
Let me know if there are any questions,
Justice
Justice Spriggs, M.D. (he/him) I Council Member - City of Columbia Heights
3989 Central Ave NE, Columbia Heights, MN, 55421
Email: jspriggs@columbiaheightsmn.gov
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Item 1.
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Direct: 763-706-3617 I Main: 763-706-3600
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14
Item 1.
Resolution 2025-15
RESOLUTION NO. 2025-15
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF MAY 2025 AND THE PAYMENT OF THE BILLS
FOR THE MONTH OF MAY 2025.
WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied,
the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if
correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statements for the month of May 2025 have been reviewed by the EDA Commission;
and
WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form
and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including
but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar
documentation; and
WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the State
of Minnesota’s Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic
Development Authority that it has examined the referenced financial statements including the check history,
and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as
presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia Heights
Economic Development Authority.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 7th day of July 2025
Offered by:
Seconded by:
Roll Call:
Title:
Attest:
Title: Secretary
15
Item 2.
AmountInvoiceInvoice DateVendorInvoice Line DescGL Number
INVOICE GL DISTRIBUTION REPORT FOR CITY OF COLUMBIA HEIGHTS 1/3Page:06/16/2025 11:33 AM
User: suems
DB: Columbia Heights
EXP CHECK RUN DATES 05/01/2025 - 05/31/2025
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
Check 202873
3,000.00 132404/16/25NICK'S TREE SERVICE INCTREE REMOVAL 841 49TH AVE NE204.6314.43050
3,000.00 Total For Check 202873
Check 202900
245.25 3024704/14/25TIMESAVER OFF SITE SECRETR INCEDA MINUTES 040725204.6314.43050
245.25 Total For Check 202900
Check 202907
750.00 03312504/23/25VOIGHT/EMILIEAPA PLANNING CONFERENCE 032825-033125204.6314.43320
750.00 Total For Check 202907
Check 202911
787.87 117497119304/09/25XCEL ENERGY (N S P)ELECTRIC228.6317.43810
787.87 Total For Check 202911
Check 202915
53.24 26302414013605/01/25ANOKA COUNTY PROPERTY RECORDS841 49TH AVE FULL YEAR408.6414.44390
53.24 35302411000905/01/25ANOKA COUNTY PROPERTY RECORDS4416 CENTRAL FULL YEAR408.6414.44390
24.06 0501202505/01/25ANOKA COUNTY PROPERTY RECORDS941 44TH DELIQUENT TAXES 2024408.6414.44390
130.54 Total For Check 202915
Check 202928
21.33 23885208104/15/25COMCAST041525 934571297 COMM DEV ADMIN (2.3%)204.6314.43250
21.33 Total For Check 202928
Check 202952
65.20 INV1353062302/17/25MARCO, INCMICROCALL LIC AND SUPPORT 031025-031026204.6314.43210
65.20 Total For Check 202952
Check 202964
49.40 99287581404/26/25POPP.COM INC042625 - 10013121 PHONE COMMDEV ADMIN204.6314.43210
49.40 Total For Check 202964
Check 202996
3.15 02282502/28/25ARVIG ENTERPRISES, INCCOMM DEV ADMIN (2.3%) INTERNET 0325204.6314.43250
3.15 03282503/28/25ARVIG ENTERPRISES, INCCOMM DEV ADMIN (2.3%) INTERNET 0425204.6314.43250
3.15 04282504/28/25ARVIG ENTERPRISES, INCCOMM DEV ADMIN (2.3%) INTERNET 0525204.6314.43250
9.45 Total For Check 202996
Check 203080
1,000.00 10119505/07/25EHLERS & ASSOCIATES INCCOUNCIL MTG & PROJECT ANALYSIS-MEDTRONIC204.0000.22825
150.00 10119205/07/25EHLERS & ASSOCIATES INC4300 CENTRAL PROJECT DISCUSSIONS204.6314.43050
325.00 10119105/07/25EHLERS & ASSOCIATES INCGENERAL TIF CONSULTING204.6314.43050
300.00 10119305/07/25EHLERS & ASSOCIATES INC4300 CENTRAL PROJECT DISCUSSION204.6314.43050
1,775.00 Total For Check 203080
Check 203086
40.00 147705/12/25GRABRIAN ACTUARIAL LLCACTUARIAL STUDY-GASB 75 VALUATION UPDATE204.6314.43050
40.00 Total For Check 203086
Check 203115
603.86 118186362705/08/25XCEL ENERGY (N S P)ELECTRIC228.6317.43810
603.86 Total For Check 203115
Check 203148
16
Item 2.
AmountInvoiceInvoice DateVendorInvoice Line DescGL Number
INVOICE GL DISTRIBUTION REPORT FOR CITY OF COLUMBIA HEIGHTS 2/3Page:06/16/2025 11:33 AM
User: suems
DB: Columbia Heights
EXP CHECK RUN DATES 05/01/2025 - 05/31/2025
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
Check 203148
57.60 18782605/15/25KENNEDY & GRAVENCL205-00082 PURCHASE AGREEMENT408.6314.43050
57.60 Total For Check 203148
Check 203161
13.87 99287678704/30/25POPP.COM INC043025 -10010429 COM DEV ADMINISTRATION204.6314.43210
13.87 Total For Check 203161
Check 203170
254.50 3040505/14/25TIMESAVER OFF SITE SECRETR INCEDA MINUTES 050525204.6314.43050
254.50 Total For Check 203170
17
Item 2.
AmountInvoiceInvoice DateVendorInvoice Line DescGL Number
INVOICE GL DISTRIBUTION REPORT FOR CITY OF COLUMBIA HEIGHTS 3/3Page:06/16/2025 11:33 AM
User: suems
DB: Columbia Heights
EXP CHECK RUN DATES 05/01/2025 - 05/31/2025
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
6,224.00 Fund 204 EDA ADMINISTRATION
1,391.73 Fund 228 DOWNTOWN PARKING
188.14 Fund 408 EDA REDEVELOPMENT PROJECT FD
Fund Totals:
130.54 841 49TH AVE FULL YEAR408.6414.44390
57.60 CL205-00082 PURCHASE AGREEMENT408.6314.43050
1,391.73 ELECTRIC228.6317.43810
750.00 APA PLANNING CONFERENCE 032825-033125204.6314.43320
30.78 COMM DEV ADMIN (2.3%) INTERNET 0325204.6314.43250
128.47 MICROCALL LIC AND SUPPORT 031025-031026204.6314.43210
4,314.75 4300 CENTRAL PROJECT DISCUSSIONS204.6314.43050
1,000.00 COUNCIL MTG & PROJECT ANALYSIS-MEDTRONIC204.0000.22825
--- TOTALS BY GL DISTRIBUTION ---
7,803.87 Total For All Funds:
18
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 1/10Page:06/16/2025 11:32 AM
User: suems
DB: Columbia Heights PERIOD ENDING 05/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
05/31/2025
ACTIVITY FOR
MONTH
05/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 204 - EDA ADMINISTRATION
Revenues
Dept 0000 - NON-DEPARTMENTAL
TAXES
0.00 298,000.00 0.00 0.00 0.00 298,000.00 EDA CURRENT AD VALOREM204.0000.31011
0.00 77,000.00 0.00 0.00 0.00 77,000.00 AREA WIDE TAX204.0000.31014
0.00 375,000.00 0.00 0.00 0.00 375,000.00 TAXES
CHARGES FOR SERVICES
100.00 (30.00)30.00 0.00 0.00 0.00 ADMINISTRATIVE FEES204.0000.34112
100.00 (30.00)30.00 0.00 0.00 0.00 CHARGES FOR SERVICES
MISCELLANEOUS
0.00 2,000.00 0.00 0.00 0.00 2,000.00 INTEREST ON INVESTMENTS204.0000.36210
0.00 2,000.00 0.00 0.00 0.00 2,000.00 MISCELLANEOUS
0.01 376,970.00 30.00 0.00 0.00 377,000.00 Total Dept 0000 - NON-DEPARTMENTAL
0.01 376,970.00 30.00 0.00 0.00 377,000.00 TOTAL REVENUES
Expenditures
Dept 6314 - ECONOMIC DEVELOPMENT AUTH
PERSONNEL SERVICES
44.99 102,975.18 84,224.82 23,939.15 0.00 187,200.00 REGULAR EMPLOYEES204.6314.41010
45.56 7,621.29 6,378.71 1,736.60 0.00 14,000.00 P.E.R.A. CONTRIBUTION204.6314.41210
44.13 7,990.10 6,309.90 1,797.16 0.00 14,300.00 F.I.C.A. CONTRIBUTION204.6314.41220
26.50 18,007.87 6,492.13 1,281.68 0.00 24,500.00 INSURANCE204.6314.41300
44.67 387.31 312.69 83.77 0.00 700.00 WORKERS COMP INSURANCE PREM204.6314.41510
0.00 9,400.00 0.00 0.00 0.00 9,400.00 COLA ALLOWANCE204.6314.41810
41.47 146,381.75 103,718.25 28,838.36 0.00 250,100.00 PERSONNEL SERVICES
SUPPLIES
18.11 163.78 36.22 0.00 0.00 200.00 OFFICE SUPPLIES204.6314.42000
0.00 200.00 0.00 0.00 0.00 200.00 MINOR EQUIPMENT204.6314.42010
0.00 200.00 0.00 0.00 0.00 200.00 GENERAL SUPPLIES204.6314.42171
0.00 200.00 0.00 0.00 0.00 200.00 FOOD SUPPLIES204.6314.42175
4.53 763.78 36.22 0.00 0.00 800.00 SUPPLIES
OTHER SERVICES & CHARGES
100.00 (673.80)673.80 0.00 0.00 0.00 ATTORNEY FEES-OTHER204.6314.43045
133.57 (2,987.50)9,112.50 1,069.50 2,775.00 8,900.00 EXPERT & PROFESSIONAL SERV.204.6314.43050
42.02 2,435.00 1,765.00 0.00 0.00 4,200.00 TRAINING & EDUCATION ACTIVITIES204.6314.43105
94.06 53.44 367.73 41.88 478.83 900.00 TELEPHONE204.6314.43210
35.30 517.64 282.36 0.00 0.00 800.00 POSTAGE204.6314.43220
44.12 167.63 132.37 23.16 0.00 300.00 OTHER TELECOMMUNICATIONS204.6314.43250
0.00 200.00 0.00 0.00 0.00 200.00 LOCAL TRAVEL EXPENSE204.6314.43310
50.00 750.00 750.00 0.00 0.00 1,500.00 OUT OF TOWN TRAVEL EXPENSE204.6314.43320
0.00 200.00 0.00 0.00 0.00 200.00 LEGAL NOTICE PUBLISHING204.6314.43500
41.67 2,041.65 1,458.35 291.67 0.00 3,500.00 PROP & LIAB INSURANCE204.6314.43600
0.00 400.00 0.00 0.00 0.00 400.00 REPAIR & MAINT. SERVICES204.6314.44000
594.97 (5,444.70)1,988.18 0.00 4,556.52 1,100.00 SOFTWARE & SOFTWARE SUBSCRIPTIONS204.6314.44030 19
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 2/10Page:06/16/2025 11:32 AM
User: suems
DB: Columbia Heights PERIOD ENDING 05/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
05/31/2025
ACTIVITY FOR
MONTH
05/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 204 - EDA ADMINISTRATION
Expenditures
41.67 5,541.65 3,958.35 791.67 0.00 9,500.00 INFORMATION SYS:INTERNAL SVC204.6314.44040
4.29 670.00 30.00 0.00 0.00 700.00 SUBSCRIPTION, MEMBERSHIP204.6314.44330
0.00 800.00 0.00 0.00 0.00 800.00 COMMISSION & BOARDS204.6314.44380
85.85 4,671.01 20,518.64 2,217.88 7,810.35 33,000.00 OTHER SERVICES & CHARGES
CONTINGENCIES & TRANSFERS
36.52 15,933.35 9,166.65 1,833.33 0.00 25,100.00 OPER. TRANSFER OUT - LABOR204.6314.47100
36.52 15,933.35 9,166.65 1,833.33 0.00 25,100.00 CONTINGENCIES & TRANSFERS
45.71 167,749.89 133,439.76 32,889.57 7,810.35 309,000.00 Total Dept 6314 - ECONOMIC DEVELOPMENT AUTH
45.71 167,749.89 133,439.76 32,889.57 7,810.35 309,000.00 TOTAL EXPENDITURES
207.68 209,220.11 (133,409.76)(32,889.57)(7,810.35)68,000.00 NET OF REVENUES & EXPENDITURES
45.71 167,749.89 133,439.76 32,889.57 7,810.35 309,000.00 TOTAL EXPENDITURES
0.01 376,970.00 30.00 0.00 0.00 377,000.00 TOTAL REVENUES
Fund 204 - EDA ADMINISTRATION:
20
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 3/10Page:06/16/2025 11:32 AM
User: suems
DB: Columbia Heights PERIOD ENDING 05/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
05/31/2025
ACTIVITY FOR
MONTH
05/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 228 - DOWNTOWN PARKING
Revenues
Dept 0000 - NON-DEPARTMENTAL
TRANSFERS & NON-REV RECEIPTS
41.67 33,833.35 24,166.65 4,833.33 0.00 58,000.00 TRANSFER IN-SPECIAL PROJ REV228.0000.39247
41.67 33,833.35 24,166.65 4,833.33 0.00 58,000.00 TRANSFERS & NON-REV RECEIPTS
41.67 33,833.35 24,166.65 4,833.33 0.00 58,000.00 Total Dept 0000 - NON-DEPARTMENTAL
41.67 33,833.35 24,166.65 4,833.33 0.00 58,000.00 TOTAL REVENUES
Expenditures
Dept 6317 - DOWNTOWN PARKING
SUPPLIES
0.00 1,500.00 0.00 0.00 0.00 1,500.00 OTHER TECHNOLOGY EQUIPMENT228.6317.42012
0.00 1,500.00 0.00 0.00 0.00 1,500.00 SUPPLIES
OTHER SERVICES & CHARGES
100.00 (2,776.73)2,776.73 0.00 0.00 0.00 EXPERT & PROFESSIONAL SERV.228.6317.43050
41.67 2,158.35 1,541.65 308.33 0.00 3,700.00 PROP & LIAB INSURANCE228.6317.43600
48.34 1,084.87 1,015.13 249.54 0.00 2,100.00 UTILITY SERVICES228.6317.43800
29.45 9,453.87 3,946.13 603.86 0.00 13,400.00 ELECTRIC228.6317.43810
44.29 19,608.61 4,707.57 0.00 10,883.82 35,200.00 REPAIR & MAINT. SERVICES228.6317.44000
21.60 1,568.00 432.00 0.00 0.00 2,000.00 BLDG MAINT CONTRACTUAL SERVICES228.6317.44020
0.00 100.00 0.00 0.00 0.00 100.00 TAXES & LICENSES228.6317.44390
44.78 31,196.97 14,419.21 1,161.73 10,883.82 56,500.00 OTHER SERVICES & CHARGES
43.63 32,696.97 14,419.21 1,161.73 10,883.82 58,000.00 Total Dept 6317 - DOWNTOWN PARKING
43.63 32,696.97 14,419.21 1,161.73 10,883.82 58,000.00 TOTAL EXPENDITURES
100.00 1,136.38 9,747.44 3,671.60 (10,883.82)0.00 NET OF REVENUES & EXPENDITURES
43.63 32,696.97 14,419.21 1,161.73 10,883.82 58,000.00 TOTAL EXPENDITURES
41.67 33,833.35 24,166.65 4,833.33 0.00 58,000.00 TOTAL REVENUES
Fund 228 - DOWNTOWN PARKING:
21
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 4/10Page:06/16/2025 11:32 AM
User: suems
DB: Columbia Heights PERIOD ENDING 05/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
05/31/2025
ACTIVITY FOR
MONTH
05/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 372 - HUSET PARK AREA TIF (T6)
Revenues
Dept 0000 - NON-DEPARTMENTAL
TAXES
0.00 880,000.00 0.00 0.00 0.00 880,000.00 CURRENT AD VALOREM372.0000.31010
0.00 880,000.00 0.00 0.00 0.00 880,000.00 TAXES
MISCELLANEOUS
0.00 10,000.00 0.00 0.00 0.00 10,000.00 INTEREST ON INVESTMENTS372.0000.36210
0.00 10,000.00 0.00 0.00 0.00 10,000.00 MISCELLANEOUS
0.00 890,000.00 0.00 0.00 0.00 890,000.00 Total Dept 0000 - NON-DEPARTMENTAL
0.00 890,000.00 0.00 0.00 0.00 890,000.00 TOTAL REVENUES
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
66.65 3,335.28 5,364.72 0.00 1,300.00 10,000.00 EXPERT & PROFESSIONAL SERV.372.7000.43050
0.00 450,000.00 0.00 0.00 0.00 450,000.00 LOANS & GRANTS372.7000.44600
1.45 453,335.28 5,364.72 0.00 1,300.00 460,000.00 OTHER SERVICES & CHARGES
CAPITAL OUTLAY
100.00 0.00 145,000.00 0.00 0.00 145,000.00 PRINCIPAL372.7000.46010
52.40 21,850.00 24,050.00 0.00 0.00 45,900.00 INTEREST372.7000.46110
111.67 (175.00)475.00 0.00 1,200.00 1,500.00 FISCAL AGENT CHARGES372.7000.46200
88.73 21,675.00 169,525.00 0.00 1,200.00 192,400.00 CAPITAL OUTLAY
27.19 475,010.28 174,889.72 0.00 2,500.00 652,400.00 Total Dept 7000 - BONDS
27.19 475,010.28 174,889.72 0.00 2,500.00 652,400.00 TOTAL EXPENDITURES
74.66 414,989.72 (174,889.72)0.00 (2,500.00)237,600.00 NET OF REVENUES & EXPENDITURES
27.19 475,010.28 174,889.72 0.00 2,500.00 652,400.00 TOTAL EXPENDITURES
0.00 890,000.00 0.00 0.00 0.00 890,000.00 TOTAL REVENUES
Fund 372 - HUSET PARK AREA TIF (T6):
22
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 5/10Page:06/16/2025 11:32 AM
User: suems
DB: Columbia Heights PERIOD ENDING 05/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
05/31/2025
ACTIVITY FOR
MONTH
05/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 375 - TIF Z6: 47TH & GRAND
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
100.00 (1,289.72)689.72 0.00 600.00 0.00 EXPERT & PROFESSIONAL SERV.375.7000.43050
100.00 (1,289.72)689.72 0.00 600.00 0.00 OTHER SERVICES & CHARGES
100.00 (1,289.72)689.72 0.00 600.00 0.00 Total Dept 7000 - BONDS
100.00 (1,289.72)689.72 0.00 600.00 0.00 TOTAL EXPENDITURES
100.00 1,289.72 (689.72)0.00 (600.00)0.00 NET OF REVENUES & EXPENDITURES
100.00 (1,289.72)689.72 0.00 600.00 0.00 TOTAL EXPENDITURES
0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES
Fund 375 - TIF Z6: 47TH & GRAND:
23
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 6/10Page:06/16/2025 11:32 AM
User: suems
DB: Columbia Heights PERIOD ENDING 05/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
05/31/2025
ACTIVITY FOR
MONTH
05/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 391 - SCATTERED SITE TIF W3/W4
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
100.00 (2,166.44)1,566.44 0.00 600.00 0.00 EXPERT & PROFESSIONAL SERV.391.7000.43050
100.00 (2,166.44)1,566.44 0.00 600.00 0.00 OTHER SERVICES & CHARGES
100.00 (2,166.44)1,566.44 0.00 600.00 0.00 Total Dept 7000 - BONDS
100.00 (2,166.44)1,566.44 0.00 600.00 0.00 TOTAL EXPENDITURES
100.00 2,166.44 (1,566.44)0.00 (600.00)0.00 NET OF REVENUES & EXPENDITURES
100.00 (2,166.44)1,566.44 0.00 600.00 0.00 TOTAL EXPENDITURES
0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES
Fund 391 - SCATTERED SITE TIF W3/W4:
24
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 7/10Page:06/16/2025 11:32 AM
User: suems
DB: Columbia Heights PERIOD ENDING 05/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
05/31/2025
ACTIVITY FOR
MONTH
05/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 392 - TIF BB2 ALATUS 40TH AV
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
100.00 (1,646.02)1,046.02 0.00 600.00 0.00 EXPERT & PROFESSIONAL SERV.392.7000.43050
100.00 (1,646.02)1,046.02 0.00 600.00 0.00 OTHER SERVICES & CHARGES
100.00 (1,646.02)1,046.02 0.00 600.00 0.00 Total Dept 7000 - BONDS
100.00 (1,646.02)1,046.02 0.00 600.00 0.00 TOTAL EXPENDITURES
100.00 1,646.02 (1,046.02)0.00 (600.00)0.00 NET OF REVENUES & EXPENDITURES
100.00 (1,646.02)1,046.02 0.00 600.00 0.00 TOTAL EXPENDITURES
0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES
Fund 392 - TIF BB2 ALATUS 40TH AV:
25
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 8/10Page:06/16/2025 11:32 AM
User: suems
DB: Columbia Heights PERIOD ENDING 05/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
05/31/2025
ACTIVITY FOR
MONTH
05/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 393 - TIF BB6 ALATUS 4300 CENTRAL
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
100.00 (1,271.02)671.02 0.00 600.00 0.00 EXPERT & PROFESSIONAL SERV.393.7000.43050
100.00 (1,271.02)671.02 0.00 600.00 0.00 OTHER SERVICES & CHARGES
CONTINGENCIES & TRANSFERS
0.00 346,000.00 0.00 0.00 0.00 346,000.00 TRANSFER OUT TO BONDS393.7000.47160
0.00 346,000.00 0.00 0.00 0.00 346,000.00 CONTINGENCIES & TRANSFERS
0.37 344,728.98 671.02 0.00 600.00 346,000.00 Total Dept 7000 - BONDS
0.37 344,728.98 671.02 0.00 600.00 346,000.00 TOTAL EXPENDITURES
0.37 (344,728.98)(671.02)0.00 (600.00)(346,000.00)NET OF REVENUES & EXPENDITURES
0.37 344,728.98 671.02 0.00 600.00 346,000.00 TOTAL EXPENDITURES
0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES
Fund 393 - TIF BB6 ALATUS 4300 CENTRAL:
26
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 9/10Page:06/16/2025 11:32 AM
User: suems
DB: Columbia Heights PERIOD ENDING 05/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
05/31/2025
ACTIVITY FOR
MONTH
05/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 408 - EDA REDEVELOPMENT PROJECT FD
Revenues
Dept 0000 - NON-DEPARTMENTAL
TAXES
0.00 325,000.00 0.00 0.00 0.00 325,000.00 HRA CURRENT AD VALOREM408.0000.31012
0.00 100,000.00 0.00 0.00 0.00 100,000.00 AREA WIDE TAX408.0000.31014
0.00 425,000.00 0.00 0.00 0.00 425,000.00 TAXES
0.00 425,000.00 0.00 0.00 0.00 425,000.00 Total Dept 0000 - NON-DEPARTMENTAL
0.00 425,000.00 0.00 0.00 0.00 425,000.00 TOTAL REVENUES
Expenditures
Dept 6314 - ECONOMIC DEVELOPMENT AUTH
OTHER SERVICES & CHARGES
100.00 (57.60)57.60 57.60 0.00 0.00 EXPERT & PROFESSIONAL SERV.408.6314.43050
100.00 (57.60)57.60 57.60 0.00 0.00 OTHER SERVICES & CHARGES
100.00 (57.60)57.60 57.60 0.00 0.00 Total Dept 6314 - ECONOMIC DEVELOPMENT AUTH
Dept 6411 - FACADE IMPROVEMENT GRANT
OTHER SERVICES & CHARGES
100.00 (17,036.19)17,036.19 2,411.19 0.00 0.00 LOANS & GRANTS408.6411.44600
100.00 (17,036.19)17,036.19 2,411.19 0.00 0.00 OTHER SERVICES & CHARGES
100.00 (17,036.19)17,036.19 2,411.19 0.00 0.00 Total Dept 6411 - FACADE IMPROVEMENT GRANT
Dept 6414 - COMMERCIAL REVITALIZATION
OTHER SERVICES & CHARGES
100.00 (130.54)130.54 130.54 0.00 0.00 TAXES & LICENSES408.6414.44390
0.00 200,000.00 0.00 0.00 0.00 200,000.00 LOANS & GRANTS408.6414.44600
0.07 199,869.46 130.54 130.54 0.00 200,000.00 OTHER SERVICES & CHARGES
CAPITAL OUTLAY
0.00 200,000.00 0.00 0.00 0.00 200,000.00 LAND408.6414.45110
0.00 200,000.00 0.00 0.00 0.00 200,000.00 CAPITAL OUTLAY
0.03 399,869.46 130.54 130.54 0.00 400,000.00 Total Dept 6414 - COMMERCIAL REVITALIZATION
4.31 382,775.67 17,224.33 2,599.33 0.00 400,000.00 TOTAL EXPENDITURES
0.00 425,000.00 0.00 0.00 0.00 425,000.00 TOTAL REVENUES
Fund 408 - EDA REDEVELOPMENT PROJECT FD:27
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 10/10Page:06/16/2025 11:32 AM
User: suems
DB: Columbia Heights PERIOD ENDING 05/31/2025
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
05/31/2025
ACTIVITY FOR
MONTH
05/31/25
ENCUMBERED
YEAR-TO-DATE
2025
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 408 - EDA REDEVELOPMENT PROJECT FD
68.90 42,224.33 (17,224.33)(2,599.33)0.00 25,000.00 NET OF REVENUES & EXPENDITURES
4.31 382,775.67 17,224.33 2,599.33 0.00 400,000.00 TOTAL EXPENDITURES
2,229.50 327,943.74 (319,749.57)(31,817.30)(23,594.17)(15,400.00)NET OF REVENUES & EXPENDITURES
20.82 1,397,859.61 343,946.22 36,650.63 23,594.17 1,765,400.00 TOTAL EXPENDITURES - ALL FUNDS
1.38 1,725,803.35 24,196.65 4,833.33 0.00 1,750,000.00 TOTAL REVENUES - ALL FUNDS
28
Item 2.
ECONOMIC DEVELOPMENT AUTHORITY
AGENDA SECTION BUSINESS ITEMS
MEETING DATE 07/07/2025
ITEM: Façade Improvement Grant Report for T5 Columbia Heights LLC (Take 5) located at 5126 Central
Ave NE.
DEPARTMENT: Community Development BY/DATE: CD Coordinator, 07/01/2025
BACKGROUND:
This report pertains to the 2025 Façade Improvement Grant application for 5126 Central Ave NE. This building
was formerly occupied by the Tanum Auto Shop. The new tenant is T5 Columbia Heights LLC, a Take 5 quick
lube oil change service. The new tenant is completing substantial renovations to the entire property and is
applying for grant funds to paint the new exterior siding that will be installed on the office portion of the
structure. Photos of the existing conditions prior to any renovations have been included in the packet.
The applicant was able to receive two bids for the exterior painting, amounting to $10,000 (Color Works
Painting & Decorating) and $14,000 (CMC Construction). This sets them up for a grant amount of $5,000.
Community Development staff recommend funding this project in full as the tenants are making an effort to
renovate the entirety of the existing structure not solely to make it more functional, but also to improve its
curb appeal from Central Ave.
Thus far in 2025, the EDA has approved two Façade Improvement Grant applications for a total of $6,749.25
approved, with an additional $5,000.00 being requested at this meeting. This leaves $68,250.75 in Façade
Improvement Grant funds remaining from the initial annual budget of $80,000.
RECOMMENDED MOTION(S):
MOTION: Move to waive the reading of Resolution 2025-16, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2025-16, a resolution approving the form and substance of the Façade
Improvement Grant Agreement, and approving authority staff and officials to take all actions necessary to
enter the authority into a Façade Improvement Grant Agreement with T5 Columbia Heights LLC (Take 5).
ATTACHMENT(S):
1. Resolution 2025-16
2. Sample Façade Improvement Grant Agreement
3. T5 Columbia Heights LLC (Take 5) Façade Improvement Grant Application
29
Item 3.
Resolution 2025-16
RESOLUTION NO. 2025-16
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND
APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE AUTHORITY
INTO A FAÇADE IMPROVEMENT GRANT AGREEMENT WITH T5 COLUMBIA HEIGHTS LLC (TAKE 5)
WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development
Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program (the
“Program”); and
WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and administer a
series of grants to eligible commercial property owners and/or tenants for the purposes of revitalizing existing
storefronts, increasing business vitality and economic performance, and decreasing criminal activity along
Central Avenue Northeast and in the City’s Business districts, pursuant to a Façade Improvement Grant
Agreement with various property owners and/or tenants; and
WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring program by
placing surveillance cameras on some of the storefronts that are part of the Program for the purposes of
improving public safety in and around the Central Business District; and
WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant Agreement.
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the
Authority
1. approves the form and substance of the Grant Agreement, and approves the Authority entering into
the Agreement with T5 Columbia Heights LLC (Take 5).
2. that the City Manager, as the Executive Director of the Authority, is hereby authorized, empowered,
and directed for and on behalf of the Authority to enter into the Grant Agreement.
3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and directed to
execute and take such action as they deem necessary and appropriate to carry out the purpose of the
foregoing resolution.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Adopted this 7th day of July, 2025
Offered by:
Seconded by:
Roll Call:
__________________________________
President
Attest:
_______________________________________
Secretary
30
Item 3.
FAÇADE IMPROVEMENT GRANT AGREEMENT
THIS FAÇADE IMPROVEMENT GRANT AGREEMENT (“Agreement”), dated this
___ day of July, 2025 (the “Effective Date”), is entered into by and between T5 Columbia
Heights LLC (Take 5), the tenant (the “Grantee”), and the Columbia Heights Economic
Development Authority (the “EDA”).
RECITALS
WHEREAS, Grantee is a tenant at certain Property located at 5126 Central Ave NE in the
City of Columbia Heights (the “City”), Anoka County, Minnesota, and legally described in
Exhibit A hereto (the “Property”);
WHEREAS, the EDA, in cooperation with the City and its police department, has
instituted a Façade Improvement Grant Program (the “Program”) for the purpose of revitalizing
existing storefronts, increasing business vitality and economic performance, and decreasing
criminal activity;
WHEREAS, as part of the Program, the EDA has proposed to make grants of money in
the maximum amount of Five Thousand Dollars ($5,000.00) per parcel of real property in the
City, or the maximum amount of Ten Thousand Dollars ($10,000.00) per parcel of real property
located in the Central Business Zoning District in the City (the “CBD”), to property owners,
tenants, or nonprofit organizations, in order to revitalize, rehabilitate, and restore exterior
storefronts, increase business vitality and economic performance, and in certain instances, to
provide monitored surveillance;
WHEREAS, the Property concerned by this Agreement is not located within the CBD;
and
WHEREAS, Grantee desires to participate in the Program, on the terms and conditions
set forth below.
NOW, THEREFORE, in consideration of the premises and of the agreements hereinafter
contained, the parties agree as follows:
1. Property Improvements: Grantee agrees to complete the improvements at the
Property that are identified on Exhibit B attached hereto (the “Improvements”),
subject to the following terms and conditions:
a. If requested by the EDA, Grantee shall provide plans and specifications to the
EDA, detailing the Improvements to be constructed (the “Plans”). If Grantee
wishes to revise the Plans, Grantee must submit the revised Plans to the EDA
at the address provided herein. The EDA shall give written notice of its
approval or disapproval of the revisions to the Plans, and if the EDA does not
give such written approval or disapproval within ten (10) business days after
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Item 3.
2
receipt of Grantee’s revised Plans, the EDA shall be deemed to have approved
the revisions to the Plans.
b. The Improvements shall be constructed consistently with the Plans, as the
same may be revised pursuant to Section 1(a) herein. The cost to complete
construction of the Improvements shall be defined as the “Improvement
Costs.” The Improvements shall be completed in a first-class manner,
consistent with the Plans, if any, and in compliance with all applicable laws,
rules, and regulations. Grantee shall obtain all required permits and approvals
from the City and any other governing authority with jurisdiction over the
Property related to the construction of the Improvements. The out-of-pocket
costs for such permitting and approvals shall be the responsibility of Grantee,
provided the same shall be included in the definition of “Improvement Costs,”
and subject to the provisions of Section 2 of this Agreement.
c. Grantee agrees to commence the Improvements within sixty (60) days
following the Effective Date, and to complete the Improvements within six (6)
months following the issuance of all necessary building permits, but in no
event later than eight (8) months following the Effective Date.
2. Payment of Grant Funds: Grantee shall be responsible for making initial payment to
all contractors involved in the construction of the Improvements. Upon final
completion of the Improvements, Grantee shall make a written request to the EDA for
reimbursement of one-half (1/2) of the actual Improvement Costs incurred by
Grantee, but in no event shall the reimbursement exceed Five Thousand Dollars
($5,000.00). The written request shall include:
a. Proof of final inspection of the Improvements by the City building inspector;
b. Before and after photographs of the Property, reflecting the Improvements
made (as well as follow-up transmission of electronic files of such
photographs), and reflecting that the Improvements were completed
consistently with any approved Plans;
c. A copy of the final invoice(s) received from the contractor(s) who completed
the Improvements; and
d. Proof of payment of invoice(s) that comprised the Improvement Costs.
Following Grantee’s written request for reimbursement, Grantee shall cooperate with
the EDA in delivering to the EDA such follow-up information as is reasonably
requested by the EDA in order to review the Improvements and Improvement Costs
reimbursement request. Within twenty-one (21) days following receipt of Grantee’s
written request for reimbursement of Improvement Costs, the EDA shall: (i) make
payment of the reimbursement, (ii) send Grantee written explanation of such other
items of information as are needed by the EDA to evaluate the reimbursement
request, or (iii) send Grantee written explanation of the EDA’s reasons for denial of
repayment of any of Grantee’s requested reimbursement.
32
Item 3.
3
3. Liability for Improvements: Neither the City nor the EDA shall in any event be liable
to the Grantee, nor to any of its agents, employees, guests or invitees at the Property
for, and the Grantee shall indemnify, save, defend, and hold harmless the City and the
EDA from, any claims or causes of action, including attorney’s fees incurred by the
City or the EDA, arising from defect or claimed defect of any of the Improvements,
or arising from any action of the City or the EDA under this Agreement. This section
shall survive the termination or expiration of this Agreement.
4. Written Notice: Wherever any notice is required or permitted hereunder, such notice
shall be in writing. Any notice or document required or permitted to be delivered
hereunder shall be deemed to be delivered when actually received by the designated
addressee or regardless of whether actually received or not, when deposited in the
United States Mail, postage prepaid, certified mail, return receipt requested,
addressed to the parties hereto at their respective addresses, as set forth below, or at
such other address as they may subsequently specify by written notice.
If to the EDA:
Columbia Heights EDA
Community Development Department
3989 Central Avenue NE
Columbia Heights, MN 55421
If to Grantee:
T5 Columbia Heights LLC (Take 5)
Attn: Tim Eaton
15706 Highland Heights Dr
Minnetonka, MN 55345
5. Captions; Choice of Law; Etc. The paragraph headings or captions appearing in this
Agreement are for convenience only, are not a part of this Agreement, and are not to
be considered in interpreting this Agreement. This Agreement constitutes the
complete agreement between the parties and supersedes any prior oral or written
agreements between the parties regarding the subject matter contained herein. There
are no verbal agreements that change this Agreement. This Agreement binds and
benefits the parties hereto and their successors and assigns. This Agreement has been
made under the laws of the State of Minnesota, and such laws will control its
interpretation.
[Signatures to Appear on Following Page]
33
Item 3.
4
IN WITNESS WHEREOF, Grantee and the EDA have signed this Agreement as of the
day and year first above written.
GRANTEE: T5 COLUMBIA HEIGHTS LLC (TAKE 5),
THE TENANT
By:____________________________
Name: _________________________
Its:____________________________
Date:__________________________
EDA: COLUMBIA HEIGHTS ECONOMIC
DEVELOPMENT AUTHORITY
By:
Name: _________________________
Its:____________________________
Date:__________________________
34
Item 3.
5
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
LOT 5 AUDITORS SUBDIVISION NO 51
35
Item 3.
6
EXHIBIT B
PROPERTY IMPROVEMENTS SUBJECT TO 50% REIMBURSEMENT
This attachment contains a summary of the project identified in the application for the Façade
Improvement Grant Program. The Summary reflects the Grantee’s proposed project as approved
by the EDA on July 7th, 2025, and may reflect minor changes to the total cost and minor changes
in the proposed project that occurred subsequent to application submittal. The application is
incorporated into this Grant Agreement by reference and is made a part of this Grant Agreement
as follows. If the application or any provision in this application conflicts with or is inconsistent
with other provisions of this Agreement or the project summary contained in this Exhibit B, the
terms and descriptions contained in this Grant Agreement and the project summary shall prevail.
Project summary: paint new exterior siding on office portion of structure, totaling an amount
equal to $10,000.
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