Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
04-06-2026 City Council Work Session Packet
CITY COUNCIL WORK SESSION Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Rachel James Justice Spriggs Laurel Deneen City Manager Aaron Chirpich City Hall—Shared Vision Room, 3989 Central Ave NE Monday, April 06, 2026 6:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, or by using Microsoft Teams Meeting at http://www.columbiaheightsmn.gov/joinameeting ID 244 591 441 962 9, Passcode GH63Mp9D. For questions, please contact Administration at 763-706-3610. Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763 -706-3610 to make arrangements. CALL TO ORDER/ROLL CALL Columbia Heights City Council and Staff Norms. While we are accountable to each other for these norms, the Mayor and City Manager will help us adhere to them with respectful reminders and reinforcement as needed. WORK SESSION ITEMS 1. Group Ice Breaker: What's one productivity tool you could not live without? Presenting Item: Amáda Márquez Simula, Mayor 2. Street Banners Project Update. (10 Minutes) Presenting Item: Will Rottler, Communications and Engagement Coordinator Staff would like feedback on the design of the community street banners project. 3. Social Media Policy. (15 Minutes) Presenting Item: Will Rottler, Communications and Engagement Coordinator Following the work session discussion, staff would like direction on how to move forward with a social media policy. Staff recommend adopting a social media policy that is guided by the League of Minnesota Cities and approved by the City Attorney. 4. Solar and Lighting Improvements for Select City Facilities. (30 Minutes) Presenting Item: Rochelle Widmer, City Engineer / Director of Facilities Staff requests that council have a brief discussion regarding the solar and lighting improvements at select City facilities. 5. Organics Services Contract Extension and Billing Updates. (15 Minutes) Presenting Item: David Cullen Public Works Director 1 City of Columbia Heights AGENDA April 06, 2026 City Council Work Session Page 2 Staff requests that the Council review and give feedback on continuing compost collection services with Better Futures for an additional three years. Additionally staff plans to keep council updated with efforts to comply with the Anoka County Solid Waste Plan and Minnesota State Statute billing requirements for organics services. 6. Reminder: 2027 Budget Process Begins April 2026 (10 Minutes) Presented by Joseph Kloiber, Finance Director, and Aaron Chirpich, City Manager The City Council and EDA to consider the current status of its goals and plans, upon which staff will develop proposed budgets for 2027, and advise staff of any applicable updates to those goals and plans. 7. Coordinate Financing for Public Works Building Replacement with Statutory Deadlines. (15 Minutes) Presented by Joseph Kloiber, Finance Director Staff requests that the City Council receive a presentation on the information included in the agenda packet and provide direction to staff on the recommendation therein. 8. City Manager Follow Up on Previous Work Session Topics. (10 Minutes) Presenting Item: Aaron Chirpich, City Manager 9. Council Corner. Presenting Item: Amáda Márquez Simula, Mayor Monthly Calendar Sharing Monthly Event Notification, Attendance and Past Event Updates Monthly Proclamations and Meeting Guests ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 2 Columbia Heights City Council and Staff Norms While we are accountable to each other for these norms, the Mayor and City Manager will help us adhere to them with respectful reminders and reinforcement as needed. Behavioral Norms 1. We will assume others best intentions. 2. We will exercise humility. 3. We will praise publicly and criticize privately. 4. We will focus on the policy and not personalities. 5. We will do our best to de-escalate contentious interactions. 6. We will provide reasonable notice to the Mayor and City Manager of any changes or additions we wish to make at a Council meeting so that the Mayor is prepared to manage the meeting. 7. We will show respect for one another by: a. Paying attention to others when they are speaking. b. Not interrupting others. c. Listening to understand others, not simply to respond to them. d. Honoring each other in public and protecting one another in their absence. e. Not bullying others. Operational Norms 1. Council members and staff will respect the Mayor’s role to chair our meetings by: a. Waiting to be called on before speaking so that others can consider our contributions. b. The Mayor and City Manager will bring closure to policy discussions, public comment, and other similar “final word” situations. 2. Once a decision has been made by the Council, we will support the implementation of that decision even if we did not support the decision itself. 3. If Council has a request of staff, they will direct their request to the City Manager and the Division Director for coordination with staff unless the City Manager decides otherwise. 4. If Council has a question about a staff member, they will raise that with the City Manager privately before raising it publicly. 5. When Council is considering a topic, it is incumbent upon Council members to ask sufficient questions to ensure they are making informed decisions. 6. Council and staff will address each other by their titles when engaging each other in any official capacity and will use first names in informal settings. 3 ITEM: Group Ice Breaker: What's one productivity tool you could not live without? Presenting Item: Amáda Márquez Simula, Mayor DEPARTMENT: Administration BY/DATE: Sara Ion / March 31, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community CITY COUNCIL WORK SESSION MEETING AGENDA SECTION WORK SESSION MEETING DATE APRIL 6, 2026 4 Item 1. ITEM: Street Banners Project Update Presenting Item: Will Rottler, Communications and Engagement Coordinator DEPARTMENT: Administration BY/DATE: Will Rottler / March 30, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity _High Quality Public Spaces _ Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND At a previous work session, the City Council directed staff to design street banners that showcase the diverse community of Columbia Heights. Through this process, City staff requested the countries that were represented by students at the Columbia Heights Public School District. There is no official way for City staff to know how many countries are represented through the Columbia Heights community, but the students at the school district is a good indicator. As the design process evolved, City staff shifted having one flag on each banner to placing multiple flags on each banner with to tie-in the concept of community. Along with the flags, phrases such as “Celebrating our Diversity, Traditions, and Community” are noted to highlight the idea that our community that is connected and diverse. SUMMARY OF CURRENT STATUS Currently, staff are waiting on the Columbia Heights Public School District to provide information on the flags from tribal nations to include on this project. Due to the number of flags and banners, staff will print 36 banners to hang along 37th Ave NE and 37th Place NE. There are currently 36 banner mounts along the stretch of 37th Ave NE and 37th Place NE. The cost of this banner order is $3,014, which would be paid out of the general fund contingency budget. STAFF RECOMMENDATION Staff are looking for feedback on the design of this project. At this moment, staff do not recommend placing the banners along Central Ave NE due to the distance of the poles. For the near future, staff recommend continuing to place “poster image” banners along Central Ave NE. When officially supported by the City Council, staff will place the order and work with the Public Works Department to hang the banners along 37th Ave NE and 37th Place NE. CITY COUNCIL WORK SESSION MEETING AGENDA SECTION WORK SESSION ITEMS MEETING DATE APRIL 6TH, 2026 5 Item 2. City of Columbia Heights - Council Letter Page 2 Requested Council Action/ Discussion Topics / Key Questions (Briefly state the specific action staff is requesting of the City Council, if any. For example: provide direction, discuss options, or review information.) Staff would like feedback on the design of the community street banners project. ATTACHMENT(S) Banner Designs Printing Quote 6 Item 2. QUOTE Signature: Name: Title: QUOTE ACCEPTANCE INFORMATION 20% Restocking fee and shipping on all returns No returns without proper authorization 4% Credit Card payments fee Custom Items are NOT returnable After Account Terms due date, a monthly interest charge of 1.5% will be added on past due accounts (18% APR) Please refer to our Terms and Conditions, orhere at https://holidayoutdoordecor.com/terms-conditions/ NET 30 DAYSAccount Terms $3,014.00Grand Total $3,014.00Total Price $3,014.00Subtotal Applicable Sales Tax will be added to Final Invoice All shipping is estimated at time of order. Actual shipping costs may vary. Invoices will be sent out as soon as purchased product ships. This includes, both direct to customer or to an HOD warehouse prior to installation. 637 38th Ave NE Minneapolis, Minnesota 55421 United States Ship To 763-706-3614Ship To Phone Will RottlerShip To Name 3989 Central Ave NE Columbia Heights, Minnesota 55421 United States Bill To David CullenBill To Name Columbia Heights, City ofAccount Name publicworks@columbiaheightsmn.govEmail (763) 706-3700Bill to Phone Will RottlerContact Name sgundy@holidayoutdoordecor.comEmail (952) 500-9668Phone Sandy GundyPrepared By 00026489Quote Number 4/28/2026Expiration Date 3/23/2026Created Date N/ADeposit If products are made to order, a deposit is required upon acceptance of this quote. The deposit percentage is listed below. Note: Sales tax (if applicable) is excluded from the deposit invoice and will be billed with the final product shipment. PO Box 4365 Bethlehem, Pennsylvania 18018 United States Company Address Address Confirmation Required: Please verify all information below. Product Code Product Product Line Description Line Item Description Price Quantity Total Price BV-24X48 24 x 48 Vinyl Banner 24 x 48 Vinyl Banner 24" x 48", 3.5" Pole hems.$81.00 36.00 $2,916.00 SHIPPING SHIPPING $98.00 1.00 $98.00 7 Item 2. QUOTE Signature: Name: Title: QUOTE ACCEPTANCE INFORMATION 20% Restocking fee and shipping on all returns No returns without proper authorization 4% Credit Card payments fee Custom Items are NOT returnable After Account Terms due date, a monthly interest charge of 1.5% will be added on past due accounts (18% APR) Please refer to our Terms and Conditions, orhere at https://holidayoutdoordecor.com/terms-conditions/ NET 30 DAYSAccount Terms Trade Tariff Surcharge: A flat rate surcharge of 2.1% is applied to this order to offset increased government import tariffs. This rate has been standardized to minimize price volatility. This surcharge is subject to change based on federal policy updates. 8 Item 2. 9 Item 2. ITEM: Social Media Policy Presenting Item: Will Rottler, Communications and Engagement Coordinator DEPARTMENT: Administration BY/DATE: Will Rottler / March 27, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity _High Quality Public Spaces _ Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND The City has a social media policy that was developed in 2012, prior to the addition of Communications staff and more recent case law related to free speech in government social media forums. The policy is outdated and has not been actively followed for many years, as its guidance would raise First Amendment concerns. Communications staff have been operating in accordance with current best practices and standards, but there is no formal policy that reflects this approach. If a situation were to occur with its social media platforms, the City contracts with the vendor ArchiveSocial for social media archiving purposes. Through this vendor, the City can review social media posts for certain words or phrases and can show the edit history of the comments even if the comment was deleted or removed. SUMMARY OF CURRENT STATUS Recently, staff have noticed an uptick in negative comments on the City’s social media platforms. Government entities and officials are limited in what they can remove from these platforms and cannot selectively delete comments. Even when comments appear off-topic, rude, or even hateful, they are still protected under the First Amendment. Staff actively monitor social media comments, but rarely encounter content that meets the criteria for removal. Currently, comments are allowed on the City’s social media platforms as a two-way avenue to engage community members. Though rare, there are local government entities in the metro area and beyond that have comments turned off on all social media posts. According to the ACLU Pennsylvania, “An official government social media channel can turn off all commenting on a post without encroaching on First Amendment violations. However, if a government’s social media channel selectively deletes or limits an individual’s ability to leave a comment but allows others to continue commenting, that would be a violation of the First Amendment. An exception to this is if a comment itself is a violation of the First Amendment (e.g. advocating violence).” CITY COUNCIL WORK SESSION MEETING AGENDA SECTION WORK SESSION ITEMS MEETING DATE APRIL 6TH, 2026 10 Item 3. City of Columbia Heights - Council Letter Page 2 STAFF RECOMMENDATION Staff recommend following the League of Minnesota Cities’ Social Media Policy guidance and adopting a social media policy approved by the City Attorney. Adopting a current policy will formalize current staff practices, and making the policy public on the City’s intranet and website will address transparen cy and help explain the City’s approach. Staff also recommend leaving comments enabled on social media platforms to allow for interaction with community members. Staff are often able to answer community questions on social media, and it can be a community-building tool. Though some comments might not align with the City's or City Council's priorities or projects, there is a fair amount of positive discourse on social media. With future projects such as the parks master plan and day -to-day news items, staff strongly believe that continuing to allow comments provides positive engagement opportunities that outweigh the negative. Requested Council Action/ Discussion Topics / Key Questions (Briefly state the specific action staff is requesting of the City Council, if any. For example: provide direction, discuss options, or review information.) Following the work session discussion, staff would like direction on how to move forward with a social media policy. Staff recommend adopting a social media policy that is guided by the League of Minnesota Cities and approved by the City Attorney. ATTACHMENT(S) League of Minnesota Cities Social Media Policy 2012 City of Columbia Heights Social Media Policy City of Edina Social Media Policy City of St. Louis Park Social Media Policy 11 Item 3. League of Minnesota Cities Model Policy: 6/24/2021 Social Media Policy Page 1 Social Media Policy, LMC Model Policy League staff thoughtfully develops models for your city’s consideration. Models should be customized as appropriate for an individual city’s circumstances in consultation with the city’s attorney. Helpful background information on this model may be found in Information Memo “Computer and Network Loss Control.” This icon marks places where the city must customize the model. They offer additional provisions, optional language, or comments for your consideration. The icon, and language you do not wish to include, should be deleted from this model before use. Make other changes, as needed, to customize the model for your city. City of _______, Minnesota Social Media Policy Purpose Social networking in government serves two primary functions: to communicate and deliver messages directly to citizens and to encourage citizen involvement, interaction, and feedback. Information which is distributed via social networking must be accurate, consistent, and timely and meet the information needs of the City’s intended audience. Social media is used for social networking, and this policy seeks to ensure proper administration of the City of _______’s social media sites by its representatives. The City has limited control of social media accounts with third parties (i.e., Facebook, Twitter, etc.). At the same time, there is a general expectation by the public that this City have a social media presence by which to share information about current city projects and city business. For municipal purposes, the City’s social media accounts will be used for incidental, non-vital communication and general information only. It is not the purpose of the city’s social media accounts to be a medium for transactions of city business. The one exception is in the case of a natural or man-made disaster, if it is determined by the City that the best means of communicating with the public is through the social media account(s). The City of _______ wishes to establish a positive and informative social media presence. City representatives have the responsibility to use the City’s social media resources in an efficient, effective, ethical, and lawful manner pursuant to all existing City policies. Policy The City of _______ will determine, at its discretion, how its web-based social media resources will be designed, implemented, and managed as part of its overall communication and information sharing strategy. City of _______ social media accounts are considered a City asset and administrator access to these accounts will be securely administered in accordance with the City’s Computer Use Policy. The City reserves the right to shut down any of its social media sites or accounts for any reason without notice. 12 Item 3. League of Minnesota Cities Model Policy: 6/24/2021 Social Media Policy Page 2 All social media websites created and utilized during the course and scope of an employee’s performance of his/her job duties will be identified as belonging to the City of _______, including a link to the City’s official website. The City of _____ does not create or maintain social media accounts for its elected officials. This policy is written to explicitly exclude social media accounts of elected officials. Some cities may choose to have and control social media accounts for their councilmembers. In that case this policy would be changed to include those councilmember accounts as City accounts. This policy should not pertain to solely personal accounts of councilmembers or any other social media accounts outside the control of the city’s social media managers. Scope This policy applies to any existing or proposed social media websites sponsored, established, registered, or authorized by the City of _______. The City’s social media accounts are exclusively the following: 1. City of _____ Facebook account at [link]. 2. City of _____ Twitter account at [link]. [3. Others] The City does not create, collect, disseminate, or regulate use of any other social media accounts, including the personal accounts of its elected officials and staff. Questions regarding the scope of this policy should be directed to the _______ Insert the appropriate staff member, such as City Administrator, Communications Director, etc. Definition Social media are internet and mobile-based applications, websites, and functions, other than email, for sharing and discussing information, where users can post photos, video, comments , and links to other information to create content on any imaginable topic. This may be referred to as “user-generated content” or “consumer-generated media.” Social media includes, but is not limited to: • Social networking sites and apps such as Facebook, LinkedIn, Twitter, and Nextdoor • Blogs • Social news sites such as Reddit and Buzzfeed • Video and photo sharing sites and apps such as YouTube, Instagram, SnapChat, and Flickr • Wikis, or shared encyclopedias, such as Wikipedia • An ever-emerging list of new web-based platforms generally regarded as social media or having many of the same functions as those listed above As used in this policy, “employees and agents” means all City representatives, including its employees and other agents of the city, such as independent contractors or councilmembers. “Social media manager” means any city employee or agent with administrator access who, when posting or responding to a post, appears to be the City social media account owner. 13 Item 3. League of Minnesota Cities Model Policy: 6/24/2021 Social Media Policy Page 3 Rules of Use City social media managers are responsible for managing City social media accounts or websites. Facilities or departments wishing to have a new social media presence must initially submit a request to _____ [City Administrator/Manager/Council/ or other designee] in order to ensure social media accounts are kept to a sustainable number and policies are followed. All approved sites will be clearly marked as the City of _______ site and will be linked with the official City website (www. _______). No one may establish social media accounts or websites on behalf of the City unless authorized in accordance with this policy. The City’s social media page must conspicuously display or link to a public notice that informs the public of the purpose of the social media presence and the terms one agrees to in accessing, using, or posting to the City’s social media page. A sample notice accompanies this policy. Administration of all City social media websites will comply with applicable laws, regulations, and policies as well as proper business etiquette. City social media accounts covered by this policy will not be used by social media managers for private or personal purposes or for the purpose of expressing private or personal views on personal, political, or policy issues or to express personal views or concerns pertaining to City employment relations matters. No City social media account may be used by the City or any social media manager to disclose private or confidential information. No social media website should be used to disclose sensitive information; if there is any question as to whether information is private, confidential , or sensitive, contact _______. Outside of situations of disaster, no City social media account will be used for transactions of city business. In the event a user initiates a request, application, or question through social media that affects city business or requires another city policy or process to be followed, follow up with that user by phone, email, or other channels. If comments are allowed, in the event of a question of general interest, a response may be given in comments, the initial post may be edited, or a subsequent post may be created to include the information. City of _______’s social media managers will not edit any posted comments. However, comments posted by members of the public may be removed if they fall into at least one of the following categories: • Obscene or pornographic content • Direct threats to persons or property • Material asserted to violate the intellectual property of another person • Private, personal information about a person published without his/her consent • Information that compromises a public safety security system • Statutorily private, confidential, or nonpublic data • Commercial promotions or spam 14 Item 3. League of Minnesota Cities Model Policy: 6/24/2021 Social Media Policy Page 4 • Hyperlinks to material that falls into one of the foregoing categories A member of the public whose comment is removed may appeal the removal of the comment and seek reconsideration of its removal by contacting the City in writing and explaining how the comment does not fall into one of the categories for removal. A written response should be provided as soon as reasonably possible. A member of the public who disputes the legality of any portion of this policy may dispute the particular portion in writing. The City should acknowledge the claim promptly and, upon consultation of the city attorney, respond to the claim concerning legality of the policy portion as soon as reasonably possible under the circumstances. Data Ownership and Retention All communications or messages within social media accounts covered by this policy composed, sent, or received on city or personal equipment are the property of the City and will be subject to the Minnesota Government Data Practices Act. This law classifies certain information as available to the public upon request. As no transactions of city business shall be conducted through social media accounts (outside of disasters), in accordance with the City’s records retention schedule, the City shall retain all social media messages only until read. 15 Item 3. League of Minnesota Cities Model Policy: 6/24/2021 Social Media Policy Page 5 SAMPLE PUBLIC NOTICE The purpose of the City of _____’s social media presence is to provide members of the community with information in more places and more ways than were traditionally available. All content of this site is public and is subject to disclosure pursuant to the Minnesota Government Data Practices Act. Please be aware that anything you post may survive deletion , whether by you or others. Do not post sensitive or personally identifiable information, such as social security numbers. Following or “friending” persons or organizations is not an endorsement by the City and is only intended as a means of broadening communication. The City is not responsible for content found at links to third parties, nor the views or opinions expressed by third-party comments. Please be advised that comments falling into the following category or categories may be removed: • Obscene or pornographic content • Direct threats to persons or property • Material asserted to violate the intellectual property of another person • Private, personal information about a person published without his/her consent • Information that endangers the public by compromising a public safety security system • Statutorily private, confidential, or nonpublic data • Commercial promotions or spam • Hyperlinks to material that falls into at least one of the foregoing categories Should your comment be removed by the City and you believe it does not fall into one of the above categories, contact _____ in writing to explain how the comment does not fall into one of these categories. Should you wish to challenge the legality of any portion of this notice or the City’s social media policy, you may contact _____ in writing and explain the basis for the challenge in detail. If you have any other questions about the City of _____’s social media page, contact _____ at _____. By accessing, using, or posting to this City of _____ social media page, you acknowledge you have been advised of the foregoing. Thanks for stopping by! 16 Item 3. 1 City of Columbia Heights Social Media Policy Purpose: The City of Columbia Heights strives to provide the public accurate and timely information, communicated in a professional manner, and in accordance with the laws regarding public information and data practices. The City makes use of social media as a means to provide communication with the public. General Guidelines: The official City Facebook page is linked back to the City’s Webpage. Other departments can have their own department Facebook page and Twitter account. Not all departments need to participate in these Medias. It is at the discretion of the Division Head to participate. Those departments that do not have their own pages can occasionally post to the City’s official page. The City Manager or his designee will be responsible for the City page; each department is responsible for their own page (if they chose to have one). The City Manager or his designee will oversee all social media for policy compliance. It is at the Division Head’s discretion if the pages are going to receive postings or comments. Pages that receive postings should be monitored daily including holidays and weekends for items that do not meet these guidelines; this is not considered overtime. Pages shall be updated at a minimum biweekly. Responding to posts will only be done during business hours, however removing inappropriate remarks should be done as soon as they are noticed. Each page shall have a City Logo with the Department name below the logo, to identify the page as an official city page. Highest security settings shall be in place. No tagging of pictures or video is allowed on any City pages. The City recognizes the public has the ability to comment on social media postings. The City herein reserves the right to delete comments on the City of Columbia Heights and affiliated social media pages that: Contain vulgar language Are personal attacks of any kind Are offensive Contain sexual content or links to sexual content Are prejudiced or hurtful remarks made toward any person or entity, including any ethnic, racial or religious group Are spam Include sales/promotion of goods or services, or links to other sites Are off-topic Advocate illegal activity Promote political organizations Contain factual inaccuracies Infringe on copyrights or trademarks 17 Item 3. 2 Furthermore, comments expressed on the City of Columbia Heights social networking sites do not reflect the opinions or positions of the City of Columbia Heights, its employees, advisory boards, or elected officials. The City of Columbia Heights has the right to quote any comments or suggestions left by users. Posting Guidelines: Do not post photos or video of individuals without their permission. Do not post photos that infringe on trademark, copyright, etc. Do not post the name of any individual without permission form that person. Give credit to appropriate persons when required. Do not post information that affiliates the city with or advocates for a political party or candidate running for office. Where possible, content posted to social media sites should contain links directing users back to the City’s official webpage for in-depth information, forms etc. Departments shall use proper grammar. Social media sites are more casual than most other communication tools bust still represent the City at all times. Be aware that by identifying yourself as a city employee you are creating a perception about yourself and about the city. Be sure all content associated with you is consistent with your work and the City’s professional standards. Pages shall be updated at a minimum biweekly. Approved by City Manager Walter Fehst Dated March 14, 2012. 18 Item 3. ☐City Council Approved: 12/3/2025 ☒City-Wide Revised: 8/22/2025 ☐Department City of Edina Policy Social Media Policy I. Purpose Because many residents and other stakeholders use social media for news and communications, the City of Edina has developed its own social media accounts, which help inform the public about its work and mission. The City has an important interest in ensuring the accuracy and consistency of information associated with its social media accounts. Respecting the First Amendment to the U.S. Constitution, the rights outlined in our State constitution and the right to freedom of speech, this policy defines how City staff uses social media to communicate and establishes guidelines for the public’s use of the City’s social media accounts that balance all these values. II. Policy Under its Communications Department, the City of Edina will determine, at its discretion, how its social media resources will be designed, implemented and managed as part of its overall communications and marketing strategy. City-related social media accounts may be modified or removed at any time and without notice as further described in this document. We believe that honest, civil and productive discussions provide the best environment for residents to understand the work of their government and participate in constructive engagement. That’s why we ask users to consider that our social media accounts may be viewed by children and other impressionable people. Users should avoid profanity, personal attacks, bullying or use of incorrect information. III. Scope This policy applies to any existing or proposed social media accounts. This policy also covers the private use of the City’s social media accounts by all City representatives, including its employees and agents, Council Members, appointed board or commission members and all public safety volunteers to the extent it affects the City. IV. Definitions Social Media – “Social media” means content (text, images, audio, links or video) created or shared by the City and communicated on its online accounts. The platforms on which we have 19 Item 3. Page | 2 created these accounts allow sharing, commenting and other engagement. Examples of social media accounts the City may use are Facebook, X, Instagram, YouTube, Nextdoor and LinkedIn. Comments – “Comments” include any content (text, images, audio, links or video) posted to one of the City’s social media accounts by a user. User – “User” means a member of the public who views or interacts with one or more of the City’s social media accounts. V. General Conditions & Rules of Use Account Creation – All official City of Edina social media accounts and their account types must be approved by the City’s Communications Director. Administrative Access – When given administrative access to the City’s social media, employees and agents will act in a professional manner and adhere to all City policies. City employees who wish to comment on other social media accounts or blogs in an official capacity must do so in accordance with the City’s Media Contact Policy. The Communications Department maintains usernames and passwords for all City social media sites so that staff can post to any and all of them during an emergency and remove inappropriate content and ensure records retention. Changes to passwords or other credentials that use a general login must be reported to the Communications Department within 24 hours of the action. Branding – Social media websites are to be consistently branded in order to communicate a clear association with the City. Branding should include, but is not limited to, the inclusion of the City and/or enterprise facility logo and, where possible, the official brand colors. The naming and contact conventions used for social media websites should be City of Edina-specific. All approved social media websites will be linked with an official City website. Monitoring – The City’s social media accounts are not monitored 24/7 and no one should use the City’s accounts to seek emergency services. Anyone in need of emergency help should call 911. Members of the City’s Communications Department and Parks & Recreation Marketing Analyst and Digital Marketing Coordinator oversee and monitor all the City’s social media accounts during business hours. Department Directors and Facility Managers or their designees are required to regularly monitor their social media sites. The City does not guarantee staff will respond to comments or messages sent on its social media accounts. To provide the best possible customer service, staff will strive to answer questions posed on social media during business hours, within one business day. 20 Item 3. Page | 3 City staff with administrative rights will not edit any posted comments. See VI.2. for guidelines for removing content. Complaints about specific actions of City employees outside of the Police Department posted as social media comments or through direct messages will be promptly forwarded to the appropriate Department Director and the Human Resources Department for review. For complaints about Police personnel, staff will respond with a link to the Police Department’s complaint form. Removal of Posts – Generally, the only posts that will be removed after the fact are those of missing persons posted on or shared from public safety accounts. Once a person has been found, the post will be removed within one business week. Archiving – To adhere to current records retention requirements, the Communications Department will archive content from each of the City’s social media accounts. Accessibility – Social media content should aim to comply with WCAG 2.1 II for ADA Title II compliance. Among other requirements, alternative text for images must always be included. Videos should have captions that not only include dialogue, but identify who is speaking and make note of any sound effects or other significant audio. Color contrast on graphics must meet any requirements. VI. Content Moderation Limited Public Forum – The City’s social media accounts are created and maintained as limited public forums under federal case law pertaining to the First Amendment to the U.S Constitution. The City invites members of the public to view and, where possible, provide comments or other engagement on its social media accounts. However, the law permits the City to hide and/or delete comments that are not protected speech under the First Amendment and relevant federal case law. The City will not hide or delete comments solely because such comments are critical of the organization, its officials or its employees. Prohibited Content – Relevant First Amendment case law permits the City to hide or delete certain comments on its social media accounts. The following comments may be hidden or deleted: a. Comments directly advocating violence or illegal activity. b. Comments containing direct criminal threats as defined by local, state or federal law. c. Comments containing obscenity, which is defined as sexually explicit and/or pornographic content that is patently offensive; appeals to prurient interest; and lacks serious literary, artistic, political or scientific value. 21 Item 3. Page | 4 d. Comments that directly promote or advocate for the City to illegally discriminate based on race, age, religion, gender, national origin, disability, sexual orientation, veteran status or any other legally protected class if such comments violate local, state or federal law. e. Comments containing links to malware and/or malicious content that affects the normal functioning of a computer system, server, app or browser. f. Duplicate comments posted repeatedly within a short period of time. g. Comments containing actual defamation against a person, either as determined by a court or comments that are patently defamatory by easily discovered facts. When a public figure is the target, the user must act with actual malice for the comment to be defamatory. h. Comments that contain images or other content that violate the intellectual property or copyright rights of someone else, if the owner of that property notifies staff that the property was included in a comment on the City’s social media account(s). i. Comments that contain a hyperlink to any website other than those we control. This will be done without regard to the viewpoint of the comment containing such a link. Retention – When a comment containing any of the above content is posted to one of the City’s social media accounts and staff hides or deletes the comment, a copy or electronic record of that content must be retained pursuant to the City’s records retention policy. Right of Appeal – If staff hides or deletes a user comment pursuant to these terms and conditions, that user has the right to appeal that decision by sending an email or letter to the Communications Director within five business days of the action. Upon receipt of an appeal, the City Attorney will determine whether the comment at issue contained content protected by the First Amendment. If the appeal is successful, the comment may (if possible) be restored for public view, or the user may be permitted to repost the comment. Upon a determination that the comment was not protected by the First Amendment, the user will be notified that the appeal was denied. The return correspondence, sent within a reasonable amount of time, will provide the user with a brief legal explanation for the action taken. Blocking or Banning a User – When the City determines that a user has violated these terms and conditions on three or more occasions within a 12-month rolling period, staff may block or ban the offending user from the social media account where the violations occurred. If the City blocks or bans a user, staff will reasonably attempt to notify the user and describe the violation. If the appeal is successful and the user has not violated this policy three times within a rolling 12- month period, the City will unblock or unban the user from the social media account. If the appeal is not successful, the decision will stand. 22 Item 3. Page | 5 VII. Data Ownership All social media communications or messages composed, sent or received on City equipment in an official capacity are the property of the City and will be subject to the Minnesota Government Data Practices Act. This law classifies certain information as available to the public upon request. The City of Edina also maintains the sole property rights to any image, video or audio captured while a City employee is representing the City in any capacity. If, consistent with the test set forward by the U.S. Supreme Court in Lindke v. Freed, it is determined that a social media account maintained in the name of one of the City’s government officials is a government account, such accounts will be maintained consistent with this policy. 23 Item 3. 1 City of St. Louis Park Social Media Policy and Guidelines Section I: Purpose and polices Section II: Guidelines for City of St. Louis Park departments Section I: Purpose and policies Purpose The City of St. Louis Park encourages the use of social m edia to further the goals of the city and the missions of its departments where appropriate. The city council and the city manager have an overriding interest and expectation in deciding who may “speak” and what is "spoken" on behalf of City of St. Louis Park on social media sites. This policy establishes guidelines for the use of social media. The City of St. Louis Park’s Communications Manager and Social Media Specialist will approve what social media outlets may be suitable for use by the city and its departments. The c ity’s communications division will post to and monitor city social media outlets, and serve to educate departments on how to best use various outlets to achieve their goals. Social media policy A. All official City of St. Louis Park presences on social media sites or services are considered an extension of the city’s information networks and are governed by the Computer, Communications and Equipment Policy contained in the City of St. Louis Park Employee Handbook. B. The city’s Communications Manager and Social Media Specialist will review department requests to use social media sites. C. The communications division will advocate using social media to help departments reach their stated goals by assisting departments in developing appropriate uses for social media, assisting in the selection of appropriate social media outlets and helping departments define a strategy for engagement using social media. D. Departments that use social media are responsible for complying with applicable federal, state, and city laws, regulations, and policies. This includes adherence to established laws and policies regarding copyright, records retention, Freedom of Information Act and Minnesota Government Data Practices Act, First Amendment, privacy laws and information security policies established by City of St. Louis Park. E. Wherever possible, links to more information should direct users back to the city’s official website for more information, forms, documents or online services necessary to conduct business with the City of St. Louis Park. F. Employees representing the city government via social m edia outlets must conduct themselves at all times as representatives of the City of St. Louis Park. Employees who fail to conduct themselves in an appropriate manner shall be subject to the Disciplinary Procedures outlined in the City of St. Louis Park Personnel Manual. G. The communications division will monitor content on each of the department social media sites to ensure adherence to the Social Media Policy for appropriate use, messag ing and branding consistent with the goals of the City of St. Louis Park. H. Violation of these standards may result in the removal of department pages from social media outlets. The Communications Manager and Social Media Specialist retain the authority to remove information. 24 Item 3. 2 Section II: Guidelines for City of St. Louis Park departments Authorization to use social media The City of St. Louis Park’s administrative policy regarding social media delegates the review and approval of social media usage to the Communications Manager and the Social Media Specialist, who may then authorize individuals to represent the City of St. Louis Park departments on social media to support the mission and overall goals of the city. Notice regarding use This policy regarding social media specifically points out that the city council and the city manager have an overriding interest and expectation in deciding who may “speak” and what is “spoken” on behalf of City of St. Louis Park through social media sites. • All official City of St. Louis Park presences on social media sites or services are considered an extension of the city’s information networks and are governed by the computer, communications and equipment policy contained in the City of St. Louis Park Personnel Manual. • Employees representing the city government via social m edia outlets must conduct themselves at all times as representatives of the City of St. Louis Park. • The communications division will monitor content on each of the department social media sites to ensure adherence to the social media policy for appropriate use, messaging and branding consistent with the goals of City of St. Louis Park. Elected officials’ social media accounts The city does not provide links to elected officials’ social media accounts on the city website or through other official city communication channels. While there is no specific authority on this issue, the city attorney in July 2021 raised concerns in the following areas: • Data practices and record retention: Adding elected officials’ social media account links to the city website makes it more likely that elected officials’ social media page postings would be considered government records subject to the Minnesota Government Data Practices Act, and thus subject to the city’s record retention schedule. Out of an abundance of caution, the city would likely need to capture those records using its archiving tool, ArchiveSocial, so the records could be provided in case of a public records request. This would require city staff to access those individual social media accounts in order to link them to the archiving tool. • First Amendment: Adding elected officials’ social media account links to the city website makes it more likely that those social media pages would be considered a public forum. Even if the social media page is considered a limited public forum, the elected official whose account is linked to the city website would need to practice viewpoint neutrality and would not be able to ban users with whom they disagree. • Elections: Providing links to incumbent elected officials’ social media accounts on the city website provides an advantage to those officials during elections, which other candidates for the incumbent’s office wouldn’t have. 25 Item 3. 3 Constituents can easily find elected officials’ social media accounts on the various platforms should they choose to look, and if elected officials have their social media accounts set to be publicly visible. Elected officials may choose to provide links to their social media accounts in the signature line of their official city email accounts. The above also applies to providing links on the city website to newsletters or other communications produced and distributed by elected officials for their constituents. Commenting policy The City of St. Louis Park social media comment policy is below, and is posted on its social media sites: City of St. Louis Park Social Media Comment Policy The City of St. Louis Park uses social media sites to provide two-way communication with the public about matters of public interest identified and raised by the city for discussion. The City of St. Louis Park welcomes participation and comments that are on topic from the public on its social media sites. However, these sites are limited public forums limited to specific topics identified and raised by the city. City staff monitors these social media sites and the city reserves the right to hide posted content on St. Louis Park social media sites, including but not limited to the following: • Posts and comments that contain obscene, indecent or profane language or pornographic images or links to obscene or pornographic content • Direct threats • Prejudiced or harmful comments that encourage discrimination or discriminate on the basis of race, creed, color, sex, age, religion, gender identity, ethnicity, marital status, national origin, physical or mental disability, or sexual orientation • Solicitation, promotion or endorsement of specific commercial services, products or entities • Links to any site or content posted by automatic software programs (i.e. “bots”) • Posts and comments that advocate illegal activity • Personally identifiable information or sensitive personal information that if released violates federal or state law • Political statements that endorse or oppose political campaigns or candidates • Information that could compromise the safety or security of the public or public systems • Information that directly interferes or compromises ongoing investigations, public safety tactics or the safety of public safety officers • Confidential or private information or data in violation of state or federal law • Information that appears to violate the intellectual property right of the city or a third party under federal or state law • Comments that are not directly related to the topic of the social media post to which the comment is responding. We also reserve the right to delete spam, posts that advocate illegal activity and posts that infringe on copyright. 26 Item 3. 4 Please note: Comments expressed on the city’s social networking sites do not reflect the opinions or positions of the City of St. Louis Park, its employees or elected officials. The city’s following of a particular social networking user does not equal endorsement or support. In the event of an emergency, call 911 for a police, fire or EMS response. The City of St. Louis Park cannot guarantee a timely emergency response to comments posted on social media sites. Uses for social media Uses for social media includes: 1. Sharing news from the City of St. Louis Park, including services, holiday closings and other information normally found on the city website. 2. Publicizing events and programs sponsored by the City of St. Louis Park or by other government entities, local utilities necessary for St. Louis Park residents, or nonprofit agencies or organizations that receive funding from the City of St. Louis Park. 3. Issuing emergency alerts, road closures or weather alerts aff ecting large numbers of residents. 4. Engaging with residents, local businesses and other relevant local groups and organizations, and responding to questions and inquiries. Social media as public record Social media is a public record and the city’s social media accounts are subject the Minnesota Government Data Practices Act. The City of St. Louis Park uses a standalone software prograsm for backup of social media. Responses to data practices requests received for social media posts or comments should be coordinated with the city clerk’s office, which is responsible for responding to data practices requests. Guidelines for following others on social media 1. City of St. Louis Park departments using social media should follow other City of St. Louis Park departments using social media. 2. City of St. Louis Park departments using social media may follow other groups and organizations of local relevance, including local businesses, area nonprofits, other government entities and news media. 3. In order to limit the appearance of favoritism or bias, the city’s social media accounts include a statement that following a particular social networking user does not equal endorsement or support. See the City of St. Louis Park Social Media Comment Policy referenced earlier in this section. Naming conventions City of St. Louis Park departments should use account names that maintain the city’s branding and consistent identification with City of St. Louis Park. Account names should also include “Minnesota” after City of St. Louis Park wherever possible to differentiate the city from similarly named cities. Legal considerations The Minnesota Government Data Practices Act guarantees citizens of the state and representatives of the media access to public records held by public bodies, public officials, and public employees. A public record is any writing or recording - regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format - that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business. All public records are presumed to be open, and may only be withheld if a specific, statutory exemption 27 Item 3. 5 applies. In consideration of the Minnesota Government Data Practices Act, see Social media as public record earlier in this document. Note on tone and presentation The City of St. Louis Park should be as personable and approachable as possible when using social media, as this registers best with users. Messages should generally be conversational and concise. City of St. Louis Park social m edia pages should also have brief descriptions that incl ude details on the city and are consistent with the city’s brand. These descriptions should include comment policies. They should also explain the city’s policy on following or otherwise engaging with other entities on the social media site, when applicable. See Guidelines for following others on social media above for more details. Appeal City of St. Louis Park social media sites are not intended to operate as traditional open public forums. When the city opens a site for public comment it does not intend to open the site for all purposes , but to open the site for limited discussion of only those topics specified by the city on that site. In some cases sites may be non-public forums, that is, not open to public comment at all, and in other instances, sites may be designated limited public forums. When the City of St. Louis Park’s social media administrators determine to remove content of a person who is not an employee and who was not acting on behalf of the city, the person may appeal the decision. When a post or comment has been removed, anyone aggrieved other than a city employee may seek reconsideration of the decision to remove a comment by providing the City of St. Louis Park’s Communications Manager with a written request stating the reason or reasons why the comments do not fall within those limitations established in this policy or offer other bases to establish a right to publish the comments or other communications on the city social media site. The City of St. Louis Park’s Communications Manager must render a written decision on the request within one business day (excluding official city holidays) of receipt of the request noting the basis for the decision. The decision of the communications and marketing manager will be the final administrative decision of the city. When a person other than an employee believes this policy violates their rights in ways other than removal of personally posted content from the city’s social media sites, that person may seek to have the City of St. Louis Park’s Communications Manager review all or part of the policy as applicable to that person by providing the City of St. Louis Park’s Communications Manager with a written request stating the reason or reasons why the policy violates the persons rights. The City of St. Louis Park’s Communications Manager must render a written decision on the request within five (5) business days (excluding official city holidays) and give the bases for the decision. For good cause, the City of St. Louis Park’s Communications Manager may extend the time for rendering a decision by five (5) additional days. The decision of the City of St. Louis Park’s Communications Manager will be the final administrative decision by the city. In the absence or unavailability of the communications manager, the City of St. Loui s Park Communications and Technology Director will take on the communications manager responsibilities in the appeal process. The rights to appeal created in this section do not apply to an employee when the employee is acting in an official capacity or as a representative of the city and may only apply when the employee is acting in the employee’s personal capacity as a private party and when exercising rights accorded a person under the Constitution and the laws of the United States. An employee who feels aggrieved 28 Item 3. 6 by any action under this policy not covered by this section should seek review through established grievance procedures, if applicable, or though the employee’s chain of command. Approved by: Jacqueline Smith, APR Communications and technology director Date updated: Dec. 4, 2023 Reviewed with city attorney: Oct. 29, 2025 29 Item 3. ITEM: Solar and Lighting Improvements for Select City Facilities . (30 Minutes) Presenting Item: Rochelle Widmer, City Engineer / Director of Facilities DEPARTMENT: Facilities BY/DATE: Rochelle Widmer / March 31, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity X High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND When Murzyn Hall was remodeled in the early 2000s, the City entered into an agreement with Honeywell on the building automation controls. Honeywell’s proprietary controls were for heating and cooling the building. Honeywell often prioritized meeting energy requirements which made occupying the building uncomfortable for staff and visitors. City staff was not satisfied with the results from Honeywell and their systems and canceled the City’s contract with Honeywell within 2 years of implementation. In 2015, Columbia Heights City Council approved rooftop solar arrays for electric power generation on the City Library, Municipal Service Center, Public Safety Building, and Top Valu 1. In 2016, the City entered into a Power Purchase Agreement (PPA) with a third-party investor, Apex Efficiency Solutions. The existing solar array at Top Valu 1 was included in a 10-year agreement and ownership of the equipment will be transfer to the City in June 2026 with full energy benefits. The PPA term for the solar arrays at the Library, Municipal Service Center, and Public Safety Building is for 15 years with the ownership transfer to take place in 2031 along with complete energy benefits to the City. In Fall 2025, Honeywell connected with City staff to schedule energy audits on select City facilities. City staff met with Honeywell for site inspections at the Public Safety Building, Murzyn Hall, Top Valu 1, and Top Valu 2. In February 2026, Honeywell presented their findings f rom the energy audits with potential energy conservation measures and associated costs. These estimates included Honeywell’s assistance in implementing these measures. City staff met internally to discuss potential financing of the proposed energy conservation measures and determined which improvements were feasible in 2026. City staff has the capability to manage this project internally, without assistance from Honeywell. To compare the cost estimates proposed by Honeywell, City staff requested add itional proposals from other vendors. The City reached out to Center for Energy and Environment (CEE) and Collins Electrical for parking lot light improvements at Murzyn Hall, Public Safety Building, Top Valu 1, and Top Valu 2. City staff also received bids for solar improvements from Cedar Creek Energy. CITY COUNCIL WORK SESSION MEETING AGENDA SECTION WORK SESSION MEETING DATE APRIL 6, 2026 30 Item 4. City of Columbia Heights - Council Letter Page 2 The Inflation Reduction Act includes a program which enables tax-exempt entities to receive the cash value of the investment tax credit (ITC) as a direct refund, effectively acting as a rebate. Municipalities can receive a direct payment equal to 30% of the project cost from the IRS and an additional 10% for low-income areas such as the City of Columbia Heights. This program expires on July 4, 2026. To qualify for this program, the City must purchase at least 5% of the total project costs by this deadline. With a PPA, the full energy savings are not immediate since the City must wait until the payback period has ended. City staff is proposing using internal funds for the installation of the Top Valu 2 solar array, without the assistance of a third-party investor. This will allow the City to receive full energy benefits immediately after the system is installed and operational. SUMMARY OF CURRENT STATUS The cost estimates City staff received from vendors for the solar and lighting improvements were significantly less than the cost estimates from Honeywell. STAFF RECOMMENDATION City staff recommend choosing Cedar Creek Energy for the solar array at Top Valu 2. The funding for the solar improvements will come from liquor sales (Fund 609). City staff also recommends choosing CEE for the parking lot light retrofits at select City buildings. The lighting improvements for Top Valu 1 and Top Valu 2 will come from liquor sales (Fund 609). The funding for the lighting improvements at Murzyn Hall and the Public Safety Building will come from each individual building fund (Fund 411). Requested Council Action/ Discussion Topics / Key Questions (Briefly state the specific action staff is requesting of the City Council, if any. For example: provide direction, discuss options, or review information.) Staff requests that council have a brief discussion regarding the solar and lighting improvements at select City facilities. ATTACHMENT(S) Honeywell - Preliminary Assessment Cedar Creek Energy - Solar Proposal CEE - Lighting Proposals Collins Electrical - Lighting Proposals 31 Item 4. CINDY AULD SENIOR ACCOUNT EXECUTIVE JOSH HOUNSELL CENTRAL REGION ENERGY SALES LEADER BILL RANDEL SENIOR SALES ENGINEER February 10, 2026 CITY OF COLUMBIA HEIGHTSPRELIMINARY REPORT PRESENTATION 32 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell AGENDA 1.Introductions 2.Performance Contracting Program 3.Utility Baseline 4.Preliminary Results & Recommendations 5.Project Estimates •Rough Order of Magnitude 6.Next Steps 7.Q & A 1 33 Item 4. Honeywell Confidential - ©2020 by Honeywell International Inc. All rights reserved. ENERGY SAVINGS PERFORMANCE CONTRACTING ✓What is an ESPC? ▪Budget-neutral approach to making building improvements that reduce utility usage and increase operational efficiency ▪Pay for today’s facility upgrades with tomorrow’s utility savings, without tapping into capital budgets ▪Savings/performance are guaranteed by the Energy Service Company (ESCO) ✓Enabling legislation in MN ▪Statute Chapter 471.345; Subdivision 13 ✓Honeywell pioneered the ESPC industry over 40 years ago ▪We have a large performance-based contracting portfolio ▪7000+ energy projects with $6B in guaranteed savings ▪Experience and expertise ▪Low interest financing options 2 ENERGY SAVINGS PERFORMANCE CONTRACTING (ESPC) 34 Item 4. Honeywell Confidential - ©2020 by Honeywell International Inc. All rights reserved. PERFORMANCE BASED OUTCOMES 3 After Improvements Energy Costs Cost Avoidance and New Revenues Fund Improvements Capital Appropriations, O&M Costs Before Improvements Capital Appropriations, O&M Costs Energy Costs PROGRAM HIGHLIGHTS FUNDING SOURCE Honeywell funds development and helps secures financing GUARANTEED RESULTS Honeywell stands behind project performance SINGLE POINT OF ACCOUNTABILITY Turnkey Program Honeywell audits, designs, bids, constructs and verifies savings 35 Item 4. Honeywell Confidential - ©2020 by Honeywell International Inc. All rights reserved. 1 No-Cost Energy & Facilities preliminary assessment Investment Grade Audit – detailed design & engineering Project financing & contract development; grant, incentive, & rebate sourcing Project deployment 2 Review initial recommended ECMs, savings, & pricing with customer 3 4 5 6 Assurance through Measurement & Verification 4 We have you covered throughout the entire process! Selection, Deployment, and Implementation of our solutions, so you are set up for sustainable success… PERFORMANCE CONTRACTING PROCESS 36 Item 4. Honeywell Confidential - ©2019 by Honeywell International Inc. All rights reserved. BUILDINGS ASSESSED •Liquor Store #1, 4950 Central Avenue •Liquor Store #2, 2105 37th Avenue NE •Public Safety, 825 41st Ave NE •Library, 3939 Central Ave NE •Murzyn Hall, 530 Mill St NE •Public Works, 637 38th Ave NE 5 37 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell UTILITY BASELINE 38 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 7 UTILITY BASELINE 39 Item 4. PRELIMINARY RESULTS & RECOMMENDATIONS 8 40 Item 4. Honeywell Confidential - ©2019 by Honeywell International Inc. All rights reserved. RECOMMENDED ENERGY CONSERVATION MEASURES 9 Building Liquor Store #1 Liquor Store #2 Public Safety Library Murzyn Hall Lighting: Interior X X X X Lighting: Parking Lot X X X X Darcy GSHP & HVAC X X Boiler Replacement X Rooftop Solar PV X 41 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 10 ECM 1 | LIGHTING Scope of Work: A lighting assessment was completed documenting an opportunity for interior and parking lot LED lighting retrofits at 4 buildings. •Liquor Store #1 •Liquor Store #2 •Public Safety •Murzyn Hall Upgrading to LED lighting offers significant benefits including: •Energy savings •Improved equipment longevity •Reduced maintenance and operational costs •Ecologically friendly, free of toxic chemicals 42 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 11 ECM 2 | HVAC EQUIPMENT REPLACEMENT Scope of Work: The existing HVAC equipment for two city owned Liquor Stores is reaching economic end of life; installed during original construction in 2007. Upgrade to “In-Kind” more efficient and extend the life of the building. Expect cooling and fan, power savings. 43 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 12 ECM 3 | GROUND SOURCE HEAT PUMPS Scope of Work: Upgrade the HVAC system to geothermal heat pump system. Benefits include: •Highly efficient system •Significant savings on utility bills •Fully electric heating and cooling eliminates on-site fossil fuel; reduce carbon emissions •Federal ITC funding is available •Meet the SB2030 Net Zero Carbon Buildings requirement Sizing engineering has determined each store would require one geothermal well to provide heating, cooling and refrigeration. Store #1 has internal space to install HVAC and geothermal equipment for the project. Store #2 will require a small footprint mechanical room addition to house the geothermal equipment with HVAC equipment placement possible inside the building. 44 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 13 DARCY GEOTHERMAL An 80% Gas RTU = 4.4 kW/ton A 13 EER DX = .92 kW/ton 45 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 14 ECM 4 | BOILER REPLACEMENT Scope of Work: There are plans to replace heat exchangers in the Library’s two existing heating hot water boilers for the third time in 10 years. It was requested that alternate project pricing be developed to replace the complete boiler units with units expected to provide better operational life. This provides an opportunity to seek a slightly higher efficiency gas boiler replacement or consider an additional one well geothermal installation to replace these units. 46 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 15 ECM 5 | ROOFTOP SOLAR PV Scope of Work: Rooftop solar for Liquor Store #2. We developed a 50-kW array size reflecting the existing equipment arrangement, and a max roof cover of 65-kW array size if the geothermal retrofit work moves most of that roof top equipment inside the building. 47 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 16 ONE BIG BEAUTIFUL BILL ACT DEADLINES Solar •Federal Tax Credit Deadline – July 4th, 2026 •Safe Harbor - Projects must incur at least 5% of total project cost “start of construction” ‒Xcel Interconnection Application Complete Geothermal •Geothermal and other "baseload" technologies (like storage, nuclear) can qualify for full investment tax credits or production tax credits if construction begins by 2033 48 Item 4. PROJECT ESTIMATES ROUGH ORDER OF MAGNITUDE 17 *Notwithstanding any other provision of this document, this budgetary proposal is provided for information and planning purposes only, is non- binding, and does not constitute an offer capable of acceptance. Honeywell will be pleased to provide a firm price proposal upon request, subject to its internal approval requirements. 49 Item 4. Honeywell Confidential - ©2019 by Honeywell International Inc. All rights reserved. ENERGY SAVINGS ESTIMATE 18 Reduction Measure (Annually) Lighting Upgrade $ 22,211 Geothermal Heat & Cooling $ 22,278 In-Kind HVAC Upgrade $ 9,836 Solar 50 kW $ 8,085 Total Lighting/Solar/Boilers/Geo $ 49,655 Total Lighting/Solar/Boilers/HVAC $ 37,213 50 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 19 ROUGH ORDER OF MAGNITUDE FINANCIALS Project Lighting, Solar, Boilers, Geo Lighting, Solar, Boilers, HVAC Lighting, Solar, Boilers Cost Estimate $12,470,000 $2,470,000 $808,000 Energy Savings $49,655 $37,213 $27,377 Operational Savings & Solar Production Credits $108,558 $26,953 $14,033 ITC (estimated at 40% Geo, 25.5% Solar) $4,806,780 $66,000 $66,000 Utility Rebates - Lighting & Solar* $60,315 $60,315 $60,315 *Doesn’t Include HVAC, Geo and Boiler Rebates 51 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 20 PROJECT ESTIMATE CASH FLOW EXAMPLE - $12,470,000 Option 1: Lighting/Solar/Boilers/Geo Construction Savings Energy Savings Operational Savings Utility Rebates IRA Credit Total Savings Financing Costs M&V Costs Total Costs Annual Savings/Costs Cumulative Savings/Costs 1 $9,646 $0 -$ $0 $0 $9,646 ($467,016)$0 ($467,016)($457,370)($457,370) 2 $0 $24,828 54,279$ $60,315 $4,806,780 $4,946,202 ($5,373,571)($30,000)($5,403,571)($457,370)($914,739) 3 $0 $49,655 108,558$ $0 $0 $158,213 ($584,533)($31,050)($615,583)($457,370)($1,372,109) 4 $0 $51,641 112,358$ $0 $0 $163,999 ($589,232)($32,137)($621,368)($457,370)($1,829,478) 5 $0 $53,707 116,290$ $0 $0 $169,997 ($627,366)$0 ($627,366)($457,370)($2,286,848) 6 $0 $55,855 120,360$ $0 $0 $176,215 ($633,585)$0 ($633,585)($457,370)($2,744,218) 7 $0 $58,089 124,573$ $0 $0 $182,662 ($640,032)$0 ($640,032)($457,370)($3,201,587) 8 $0 $60,413 128,933$ $0 $0 $189,346 ($646,715)$0 ($646,715)($457,370)($3,658,957) 9 $0 $62,829 133,445$ $0 $0 $196,275 ($653,645)$0 ($653,645)($457,370)($4,116,326) 10 $0 $65,343 138,116$ $0 $0 $203,459 ($660,828)$0 ($660,828)($457,370)($4,573,696) 11 $0 $67,956 142,950$ $0 $0 $210,906 ($668,276)$0 ($668,276)($457,370)($5,031,066) 12 $0 $70,675 147,953$ $0 $0 $218,628 ($675,998)$0 ($675,998)($457,370)($5,488,435) 13 $0 $73,502 153,132$ $0 $0 $226,633 ($684,003)$0 ($684,003)($457,370)($5,945,805) 14 $0 $76,442 158,491$ $0 $0 $234,933 ($692,303)$0 ($692,303)($457,370)($6,403,174) 15 $0 $79,499 164,039$ $0 $0 $243,538 ($700,907)$0 ($700,907)($457,370)($6,860,544) 16 $0 $82,679 169,780$ $0 $0 $252,459 ($709,829)$0 ($709,829)($457,370)($7,317,914) 17 $0 $85,986 175,722$ $0 $0 $261,709 ($719,078)$0 ($719,078)($457,370)($7,775,283) 18 $0 $89,426 181,873$ $0 $0 $271,298 ($728,668)$0 ($728,668)($457,370)($8,232,653) 19 $0 $93,003 188,238$ $0 $0 $281,241 ($738,611)$0 ($738,611)($457,370)($8,690,022) 20 $0 $96,723 194,826$ $0 $0 $291,549 ($748,919)$0 ($748,919)($457,370)($9,147,392) $9,646 $1,298,250 $2,713,916 $60,315 $4,806,780 $8,888,908 ($17,943,113)($93,187)($18,036,300)($9,147,392) PROJECT FUNDING PROJECT COSTS CASH FLOW ANALYSIS YEARS *Notwithstanding any other provision of this document, this budgetary proposal is provided for information and planning purposes only, is non-binding, and does not constitute an offer capable of acceptance. Honeywell will be pleased to provide a firm price proposal upon request, subject to its internal approval requirements.52 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 21 PROJECT ESTIMATE CASH FLOW EXAMPLE - $2,470,000 *Notwithstanding any other provision of this document, this budgetary proposal is provided for information and planning purposes only, is non-binding, and does not constitute an offer capable of acceptance. Honeywell will be pleased to provide a firm price proposal upon request, subject to its internal approval requirements.53 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 22 PROJECT ESTIMATE CASH FLOW EXAMPLE - $808,000 *Notwithstanding any other provision of this document, this budgetary proposal is provided for information and planning purposes only, is non-binding, and does not constitute an offer capable of acceptance. Honeywell will be pleased to provide a firm price proposal upon request, subject to its internal approval requirements. Option 3: Lighting/Solar/Boilers Construction Savings Energy Savings Operational Savings Utility Rebates IRA Credit Total Savings Financing Costs M&V Costs Total Costs Annual Savings/Costs Cumulative Savings/Costs 1 $9,646 $0 -$ $0 $0 $9,646 ($10,885)$0 ($10,885)($1,239)($1,239) 2 $0 $27,377 14,033$ $60,315 $66,000 $167,725 ($163,964)($5,000)($168,964)($1,239)($2,477) 3 $0 $28,472 14,524$ $0 $0 $42,996 ($39,060)($5,175)($44,235)($1,239)($3,716) 4 $0 $29,611 15,033$ $0 $0 $44,643 ($40,526)($5,356)($45,882)($1,239)($4,955) 5 $0 $30,795 15,559$ $0 $0 $46,354 ($47,593)$0 ($47,593)($1,239)($6,194) 6 $0 $32,027 16,103$ $0 $0 $48,130 ($49,369)$0 ($49,369)($1,239)($7,432) 7 $0 $33,308 16,667$ $0 $0 $49,975 ($51,214)$0 ($51,214)($1,239)($8,671) 8 $0 $34,641 17,250$ $0 $0 $51,891 ($53,129)$0 ($53,129)($1,239)($9,910) 9 $0 $36,026 17,854$ $0 $0 $53,880 ($55,119)$0 ($55,119)($1,239)($11,148) 10 $0 $37,467 18,479$ $0 $0 $55,946 ($57,185)$0 ($57,185)($1,239)($12,387) 11 $0 $38,966 19,126$ $0 $0 $58,092 ($59,330)$0 ($59,330)($1,239)($13,626) 12 $0 $40,525 19,795$ $0 $0 $60,320 ($61,558)$0 ($61,558)($1,239)($14,864) 13 $0 $42,146 20,488$ $0 $0 $62,633 ($63,872)$0 ($63,872)($1,239)($16,103) 14 $0 $43,831 21,205$ $0 $0 $65,036 ($66,275)$0 ($66,275)($1,239)($17,342) 15 $0 $45,585 21,947$ $0 $0 $67,532 ($68,770)$0 ($68,770)($1,239)($18,581) 16 $0 $47,408 22,715$ $0 $0 $70,123 ($71,362)$0 ($71,362)($1,239)($19,819) 17 $0 $49,304 23,510$ $0 $0 $72,815 ($74,053)$0 ($74,053)($1,239)($21,058) 18 $0 $51,277 24,333$ $0 $0 $75,610 ($76,848)$0 ($76,848)($1,239)($22,297) 19 $0 $53,328 25,185$ $0 $0 $78,512 ($79,751)$0 ($79,751)($1,239)($23,535) 20 $0 $55,461 26,066$ $0 $0 $81,527 ($82,766)$0 ($82,766)($1,239)($24,774) $9,646 $757,555 $369,870 $60,315 $66,000 $1,263,387 ($1,272,629)($15,531)($1,288,161)($24,774) YEARS PROJECT FUNDING PROJECT COSTS CASH FLOW ANALYSIS 54 Item 4. NEXT STEPS 23 55 Item 4. © 2025 Honeywell International Inc. Neither this document nor the information contained herein may be reproduced, used, distributed or disclosed to others without the written consent of Honeywell 24 SUGGESTED TIMELINE / NEXT STEPS Presentation of the Preliminary Assessment Findings Presentation to the Board for Approval to move to Investment Grade Audit (IGA) •Refine Scope Begin IGA •Customer Workshops •Contract Development IGA in Process •Customer Workshops Finalize Contract •Financials Approved •Sign Contract Final Selection •Review and Finalize Scope Complete IGA February 10, 2026 March 2026 March 2026 – May 2026 May 2026 February 23/March 9, 2026 May 2026 June 2026 •Project Deployment Timeline Event June 2026 56 Item 4. Honeywell Confidential - ©2019 by Honeywell International Inc. All rights reserved. Q&A THEFUTUREISWHATWEMAKE IT. What if your toughest challenges dissolved into a single solution, making City of Columbia Heights smarter, faster, and safer? 57 Item 4. Roof Mount 40kW GOLDI/Silfab R2 City of Columbia Heights - Top Valu Liquor Store, 2015 37th Ave. NE, Columbia Heights, MN 55421 Project Name City of Columbia Heights - Top Valu Liquor Store Project Address 2015 37th Ave. NE, Columbia Heights, MN 55421 Prepared By Shawn Doolittle shawn@cedarcreekenergy.com Report Design Roof Mount 40kW GOLDI/Silfab R2 Module DC Nameplate 55.68 kW Inverter AC Nameplate 50.00 kW Load Ratio: 1.11 Annual Production 66.41 MWh Performance Ratio 79.1% kWh/kWp 1,192.7 Weather Dataset TMY, 10km grid (45.05,-93.25), NREL (prospector) Simulator Version 823f81a317-553ea487a1- f666c9d906-335c9dbbe9 System Metrics Project Location Monthly Production kW h Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 2.5k 5k 7.5k 10k 12.5k Month GHI (kWh/m ) POA (kWh/m ) Shaded (kWh/m ) Nameplate (kWh) Grid (kWh) January 48.6 61.5 51.0 1,744.2 1,745.6 February 71.5 87.0 79.4 2,737.6 2,722.0 March 106.4 119.1 114.0 5,129.8 5,017.6 April 145.8 156.0 151.4 7,757.1 7,333.9 May 170.1 175.7 171.5 9,061.3 8,385.5 June 180.6 184.1 180.2 9,552.7 8,708.4 July 200.5 205.7 201.1 10,666.3 9,614.0 August 161.5 170.7 166.4 8,823.2 7,992.8 September 124.2 137.5 132.3 6,984.4 6,430.2 October 79.7 92.1 87.2 4,525.7 4,310.5 November 51.0 64.2 54.3 2,582.3 2,503.2 December 41.5 54.5 42.4 1,668.2 1,645.3 2 2 2 Sources of System Loss ShadingShading: 5.1%: 5.1%Shading: 5.1% ReflectionReflection: 3.3%: 3.3%Reflection: 3.3% SoilingSoiling: 7.5%: 7.5%Soiling: 7.5% IrradianceIrradiance: 1.0%: 1.0%Irradiance: 1.0% TemperatureTemperature: 0.8%: 0.8%Temperature: 0.8% OptimizersOptimizers: 1.2%: 1.2%Optimizers: 1.2% WiringWiring: 0.3%: 0.3%Wiring: 0.3% ClippingClipping: 0.2%: 0.2%Clipping: 0.2% InvertersInverters: 3.0%: 3.0%Inverters: 3.0% AC SystemAC System: 0.5%: 0.5%AC System: 0.5% Annual Production Report produced by Shawn Doolittle © 2026 Aurora Solar 1 / 4 February 24, 2026 58 Item 4. Description Output % Delta Irradiance (kWh/m ) Annual Global Horizontal Irradiance 1,381.4 POA Irradiance 1,508.1 9.2% Shaded Irradiance 1,431.1 -5.1% Irradiance after Re ection 1,383.3 -3.3% Irradiance after Soiling 1,279.2 -7.5% Total Collector Irradiance 1,279.3 0.0% Energy (kWh) Nameplate 71,232.7 Output at Irradiance Levels 70,498.8 -1.0% Output at Cell Temperature Derate 69,938.6 -0.8% Output after Electrical Mismatch 69,938.3 0.0% Optimizer Output 69,097.2 -1.2% Optimal DC Output 68,922.5 -0.3% Constrained DC Output 68,806.9 -0.2% Inverter Output 66,742.6 -3.0% Energy to Grid 66,408.9 -0.5% Temperature Metrics Avg. Operating Ambient Temp 10.4 °C Avg. Operating Cell Temp 16.7 °C Simulation Metrics Operating Hours 4675 Solved Hours 4675 Annual Production 2 Description snow loss RM10 Weather Dataset TMY, 10km grid (45.05,-93.25), NREL (prospector) Solar Angle Location Meteo Lat/Lng Transposition Model Perez Model Temperature Model Sandia Model Temperature Model Parameters Rack Type a b Temperature Delta Fixed Tilt -3.56 -0.075 3°C Flush Mount -2.81 -0.0455 0°C Soiling (%) J F M A M J J A S O N D 35.4 35.3 16.1 5.2 2.2 2 2 2 2 2.9 10.3 25.4 Irradiation Variance 5% Cell Temperature Spread 4° C Module Binning Range -2.5% to 2.5% AC System Derate 0.50% Trackers Maximum Angle Backtracking 60°Enabled Module & Component Characterizations Type Component Characterization Module SIL-580 XM+ (Silfab Solar)Spec Sheet Characterization, PAN Module XLX03M72T 580WT (Goldi America) Spec Sheet Characterization, PAN Buck Boost Optimizer C651U (for NA use only) (SolarEdge)Mfg Spec Sheet Inverter SE50KUS (SE-TRI-US00IBNS4) - Domestic Content (SolarEdge) Condition Set Annual Production Report produced by Shawn Doolittle © 2026 Aurora Solar 2 / 4 February 24, 2026 59 Item 4. Component Name Count Inverters SE50KUS (SE-TRI-US00IBNS4) - Domestic Content (SolarEdge) 1 (50.00 kW) Strings 10 AWG (Copper)6 (491.0 ft) Optimizers C651U (for NA use only) (SolarEdge) 96 (62.40 kW) Module Goldi America, XLX03M72T 580WT (580W) 80 (46.40 kW) Module Silfab Solar, SIL-580 XM+ (580W)16 (9.28 kW) Components Description Combiner Poles String Size Stringing Strategy Wiring Zone -16-16 Along Racking Wiring Zones Description Racking Orientation Tilt Azimuth Intrarow Spacing Frame Size Frames Modules Power Field Segment 1 Fixed Tilt Landscape (Horizontal) Module: 10° Module: 180°1.1 ft 1x1 21 21 12.18 kW Field Segment 2 Fixed Tilt Landscape (Horizontal) Module: 10° Module: 180°1.1 ft 1x1 59 59 34.22 kW Field Segment 3 Fixed Tilt Landscape (Horizontal) Module: 10° Module: 180°1.1 ft 1x1 16 16 9.28 kW Field Segments Annual Production Report produced by Shawn Doolittle © 2026 Aurora Solar 3 / 4 February 24, 2026 60 Item 4. Detailed Layout2 Annual Production Report produced by Shawn Doolittle © 2026 Aurora Solar 4 / 4 February 24, 2026 61 Item 4. City of Columbia Heights 50.00 Normal labor wages apply - not bid with prevailing wage 56.20 63403 0.40% $146,400 $2.60 5.00% $0.100 3% 37% Year Project Cost PV Array kWh Generated $/kWh Generated Energy Power Savings Direct Pay (40% with domestic content adder ) PV Demand Credit Annual Cash Flow Cumulative Savings Year Year 0 -$146,400 -$146,400 -$146,400 Year 0 Year 1 63,403 $0.100 $6,340 $58,560 $1,801 $66,701 -$79,699 Year 1 Year 2 63,149 $0.103 $6,504 $1,793 $8,298 -$71,401 Year 2 Year 3 62,897 $0.106 $6,673 $1,786 $8,459 -$62,942 Year 3 Year 4 62,645 $0.109 $6,845 $1,779 $8,625 -$54,318 Year 4 Year 5 62,395 $0.113 $7,023 $1,772 $8,795 -$45,523 Year 5 Year 6 62,145 $0.116 $7,204 $1,765 $8,969 -$36,554 Year 6 Year 7 61,896 $0.119 $7,391 $1,758 $9,149 -$27,405 Year 7 Year 8 61,649 $0.123 $7,582 $1,751 $9,333 -$18,072 Year 8 Year 9 61,402 $0.127 $7,778 $1,744 $9,522 -$8,550 Year 9 Year 10 61,157 $0.130 $7,980 $1,737 $9,716 $1,166 Year 10 Year 11 60,912 $0.134 $8,186 $1,730 $9,916 $11,082 Year 11 Year 12 60,668 $0.138 $8,398 $1,723 $10,121 $21,203 Year 12 Year 13 60,426 $0.143 $8,615 $1,716 $10,331 $31,534 Year 13 Year 14 60,184 $0.147 $8,838 $1,709 $10,547 $42,082 Year 14 Year 15 59,943 $0.151 $9,067 $1,702 $10,769 $52,851 Year 15 Year 16 59,704 $0.156 $9,302 $1,696 $10,997 $63,848 Year 16 Year 17 59,465 $0.160 $9,542 $1,689 $11,231 $75,079 Year 17 Year 18 59,227 $0.165 $9,789 $1,682 $11,471 $86,551 Year 18 Year 19 58,990 $0.170 $10,043 $1,675 $11,718 $98,269 Year 19 Year 20 58,754 $0.175 $10,303 $1,669 $11,971 $110,240 Year 20 Year 21 58,519 $0.181 $10,569 $1,662 $12,231 $122,471 Year 21 Year 22 58,285 $0.186 $10,843 $1,655 $12,498 $134,969 Year 22 Year 23 58,052 $0.192 $11,123 $1,649 $12,772 $147,741 Year 23 Year 24 57,820 $0.197 $11,411 $1,642 $13,053 $160,794 Year 24 Year 25 57,588 $0.203 $11,707 $1,636 $13,342 $174,136 Year 25 Year 26 57,358 $0.209 $12,009 $1,629 $13,638 $187,775 Year 26 Year 27 57,128 $0.216 $12,320 $1,622 $13,943 $201,717 Year 27 Year 28 56,900 $0.222 $12,639 $1,616 $14,255 $215,973 Year 28 Year 29 56,672 $0.229 $12,966 $1,609 $14,576 $230,548 Year 29 Year 30 56,446 $0.236 $13,302 $1,603 $14,905 $245,453 Year 30 -$146,400 1,795,779 $282,293 $58,560 $51,000 $245,453 kWh Offset (171,173) Top Valu - Cash Flow (with Domestic Content) Build Cost $/w DC Discount Rate Current Customer Power Rate Power Inflation Build Cost Project AC kW DC kW Y1 kWh Degradation Xcel Energy Photovoltaic Demand Credit Ride r Performance Based PV Incentive, priced at $0.071 per kWh generated between the hours of 1:00 PM and 7:00 PM. CREDIT KWH LIMIT maximum kWh applied to the Rider credit per kWh each billing period is the Peak Period maximum 15 -minute Solar Photovoltaic kW o the billing period times 100 hours for billing periods ending in the months of June, July, August or September and 75 hours f or ending in other months. **No Demand savings shown in cash flow 62 Item 4. One-Stop Efficiency Shop® Building Energy Efficiency Program Lighting System Analysis Cost Saving Recomendations Customer Report February 24, 2026 Property Address: Columbia Heights City of-Phase 2vLightSwtich 530 Mill St NE Columbia Heights, MN 55421 Prepared for: Eric Hanson City of Columbia Heights-Phase 2-Troffers-v2 4950 CENTRAL AVE NE Columbia Heights, MN 55421 Ph: Cell: (612) 965-6497 www.mncee.org Prepared by Lighting Specialist: Mark Rader Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 Mobile:(612) 518-3245 Phone: Fax:(612) 335-5888 Email:mrader@mncee.org Page 1 of 6 Customer Report 2/24/2026 2:07 PM Program ID#00031893 63 Item 4. One-Stop Efficiency Shop® Summary of Recommended Lighting Upgrades One-Stop Auditor: Mark Rader, Cell Ph. (612) 518-3245 Lighting Upgrades Estimated Costs Estimated Annual Savings Payback Total Installed Cost Before rebate $4,157.90 Utility Rebate*$1,279.18 Your Final Cost After rebate $2,878.72 $1,459.97 (a)2 years ⇨ Rebate equals 31% of installed cost *Job must be completed and invoices submitted within 90 days or by 3/31/2026, whichever comes first. One-Stop reserves the right to withdraw this rebate offer after expiration. You may request an extension, which includes re-verification of eligibility, kW/kWh savings, installation costs, estimated rebate, and program rules by One-Stop. CEE Financing Option Estimated monthly savings $121.66(a) Monthly loan payments at 5.75% for 25 month term $123.84(b)2.1 years (b) Estimate based on a loan amount of $2,878.72. Closing costs apply and may be added to the loan amount. The loan term has a maximum of 5 years, with monthly payments not less than the estimated monthly savings. Estimate assumes borrower agrees to repayment through direct deposit. For rates associated with alternate payment options or longer terms, please contact the One-Stop lighting consultant assigned to your project. Final terms and conditions set by lender upon loan approval. Utility Cost Analysis Demand (KW)Energy (KWh)Annual Cost CO2 (lbs)* Existing Lights 4.994 21,874 $1,872.39 34,123 New Lights 1.100 4,818 $412.42 7,516 Estimated Savings 3.894 17,056 $1,459.97(a)◀26,607* * How do CO2 emissions affect me and my business? ¶ Rising concentrations of greenhouse gasses (GHG) produce an increase in the average surface temperature of the Earth over time. Rising temperatures produce changes in precipitation patterns, storm severity, and sea level commonly referred to as "climate change." ¶ Carbon dioxide (CO2), methane, nitrous oxide and four groups of fluorinated gases (sulfur hexafluoride, HFCs, PFCs and CFCs) are the major GHG. In the U.S., GHG emissions come primarily from the combustion of fossil fuels in energy use. CO2 emissions from coal-fired electricity generation comprise nearly 80 percent of the total CO2 emissions produced by the generation of electricity in the U.S. ¶ Installing energy-efficient lighting and implementing other conservation measures that reduce electric energy use significantly reduces GHG emmissions and mitigates global climate change. Read more at: www.eia.doe.gov or www.epa.gov (a) Savings estimates are based on standard engineering calculations and are NOT guaranteed. Your actual savings may be higher or lower depending on various factors, including how you operate your lights and other electric equipment in your building. Electric Utility Rates = $0.0856/KWh and $14.50/KW, where Demand cost savings occurs primarily during the summer months peak rate hours of 9am to 9pm. Page 2 of 6 Customer Report (2/24/2026 2:07 PM) Columbia Heights City of-Phase 2vLightSwtich Program ID#530 Mill St NE 00031893 Columbia Heights, MN 5542164 Item 4. Recommended Lighting System Upgrades Schedule Name & Hours/year of Operation Installed Cost (Without Rebate) Estimated Annual Savings Select Area A: Exterior Area Lights Project #1 Exterior 4,380 hrs/yr (Night-Only) $4,157.90 $1,459.97 ☑ Qty Watts EXISTING Luminaire 11 454 MH 400W STD1 1L Qty Watts NEW Luminaire 11 100 LED Area Light 100W DLC Totals $4,157.90 $1,459.97 One-Stop Efficiency Shop® Recommended Lighting Projects Page 3 of 6 Customer Report (2/24/2026 2:07 PM) Columbia Heights City of-Phase 2vLightSwtich Program ID#530 Mill St NE 00031893 Columbia Heights, MN 5542165 Item 4. One-Stop Efficiency Shop® Customer Participation Agreement I, the undersigned, agree that to the best of my knowledge the lighting schedule below accurately describes how the lights are operated at the facility listed in this document. I understand that the energy or cost savings reflected in this analysis are estimates, and that Center for Energy and Environment (CEE) and Xcel Energy do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. I also give CEE permission to submit, on my behalf, all Xcel Energy rebate and financing forms required for the One-Stop Efficiency Shop® program. I understand that all electrical code violations that are found during the lighting system inspection or during installation must be brought up to code at the customer's expense. Costs for correcting code violations are NOT included in the installation costs quoted in this document. I understand that my lighting contractor must contact the auditor in order to participate in the One-Stop Program, and that I WILL NOT BE ELIGIBLE FOR THE REBATE UNLESS MY CONTRACTOR CONTACTS THE AUDITOR. (One-Stop Auditor: Mark Rader, Cell Ph. (612) 518-3245) By signing below I certify that I have read, understand and will comply with the attached One-Stop Efficiency Shop® RULES and REQUIREMENTS, and that I can not apply for other rebates offered by Xcel Energy or any other energy-efficiency program towards lamps or lighting work covered by this agreement. Select One ☐ Financed ☐ Cash Signature Eric Hanson Date Customer Cost:$2,878.72 Lighting Schedules Your lighting savings are based on the following average hours of operation Lighting Schedule Name Mon Tues Wed Thur Fri Sat Sun Exterior 4380 hrs/yr 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs Page 4 of 6 Customer Report (2/24/2026 2:07 PM) Columbia Heights City of-Phase 2vLightSwtich Program ID#530 Mill St NE 00031893 Columbia Heights, MN 5542166 Item 4. ONE-STOP EFFICIENCY SHOP® PROGRAM RULES AND REQUIREMENTS The One-Stop Efficiency Shop® lighting efficiency program (One-Stop Efficiency Shop®), administered by Center for Energy and Environment ("CEE") and funded through Xcel Energy, offers cash rebates to eligible small business customers ("Participant") who purchase and install qualifying energy-efficient lighting products in existing buildings. The intent of the One-Stop Efficiency Shop® operating as a Minnesota Conservation Improvement Program (CIP), is to incentivize Xcel Energy's customers to install energy efficient equipment earlier than they would have otherwise by defraying a portion of the cost of the retrofit. To ensure that the program operates as intended, the Participant must have a financial stake in the transaction and the Participant's Project Cost must be greater than zero to receive a One-Stop Efficiency Shop® rebate. Participant Qualifications One-Stop Efficiency Shop® rebates apply only to qualified Xcel Energy customers with a valid commercial electric account in Xcel Energy's Minnesota service territory that meet One-Stop Efficiency Shop® eligibility requirements. The Vendor or Participant must verify with a CEE consultant that an Xcel Energy account is eligible for One-Stop Efficiency Shop® rebates before committing to, purchasing equipment for or implementing a project. To determine if a business qualifies for the One-Stop Efficiency Shop® please contact CEE at (612) 244-2427. Eligibility Requirements 1. Rebate items must be installed at the Xcel Energy electric account listed on the application. 2. All equipment must be new. Used or rebuilt equipment is not eligible for a rebate. 3. All removed lighting equipment (lamps, ballasts and fixtures) must be properly recycled, and cannot be sold or reused at another location. Documentation may be required to ensure compliance with proper disposal of equipment. 4. Energy-efficient equipment must result in an electric load reduction. 5. Xcel Energy and CEE recommend Illuminating Engineering Society (IES) light levels. Participant is responsible for approval of final light levels. 6. Rebates are offered for interior lighting, exterior canopy lighting, soffit fixtures, wall pack fixtures, parking garage and parking lot lighting. Rebates will not be issued for street lighting. Most screw- in compact fluorescent lamps (CFLs) are not eligible for rebates. 7. Lamps or other equipment that have already been rebated through any other Xcel Energy rebate programs are ineligible for a rebate under the One-Stop Efficiency Shop®. This includes upstream programs that provide incentives to manufacturers, distributors and retailers to sell products at a discounted price. 8. CEE reserves the right to disallow a rebate if it determines, in its sole judgment, that the lighting technology is inappropriately applied or light levels are inadequate. Contact your CEE consultant to determine qualification of custom or specialty lighting projects. 9. Equipment must be purchased, properly installed and fully operating prior to submitting an application for a rebate. Vendor Responsibilities 10. The "Vendor" is any person or company that is consulting on the project, selling the project to the participant, completing the work and/or supplying the materials. Vendor is an independent contractor and not an agent or representative of Xcel Energy or CEE, has no authority to bind Xcel Energy or CEE, and is solely responsible for sub-contractors the Vendor hires to do some or all of the work and/or supply materials. 11. The Vendor must clearly communicate to the Participant the purpose and requirements of the One-Stop Efficiency Shop®, including eligibility requirements for lighting rebates. The Vendor must involve the CEE consultant in communications with the Participant, and must keep the CEE consultant fully informed regarding all details of the transaction. 12. Vendors are responsible for reviewing, signing and returning the Contractor Report to CEE before materials are ordered. By signing the Contractor Report, the Vendor represents and warrants that the transaction complies with these Rules and Requirements and that the project specifications in the Contractor Report are accurate, acceptable and will be installed as specified. 13. Any inaccuracies concerning project specifications must be reported immediately to a CEE consultant so they can be addressed, the rebate recalculated if necessary and a revised report issued to the Vendor and the Participant. 14. Vendor must contact a CEE consultant whenever there are changes to the project so that equipment eligibility can be confirmed and the rebate value can be re-calculated if necessary. 15. CEE will not be responsible for changes in the rebate value if the Vendor does not sign and return the Contractor Report, and report: inaccuracies in the Contractor Report; changes in the equipment to be installed; or changes in the project during construction. Rebate Calculations 16. Rebate values are based on CEE's calculation of electric demand (KW) and energy (kWh) savings. Hours used for calculation of the kWh savings must be an accurate representation of the Participant's operating schedule. 17. Electric demand and energy savings are calculated using lighting efficiency baselines established by the Energy Independence and Security Act (EISA). EISA standards apply to most T12 and incandescent lighting technologies today, and will apply to other technologies as efficiency requirements continue to be phased in. 18. If an Xcel Energy lighting rebate was previously assigned to this account and the rebated lighting was subsequently converted to a less efficient lighting system, a One-Stop consultant must review the situation to determine the correct baseline energy use for calculating the rebate. 19. Rebates are based on the energy use of the equipment actually installed at the site and the Participant's Project Cost. Rebates will be recalculated if the final equipment and Participant's Project Cost is different than originally approved by CEE. 20. Rebates cannot exceed 60 percent of the Participant's Project Cost, unless otherwise specified by the One-Stop Efficiency Shop®. The minimum rebate paid is $5.00. 21. "Participant's Project Cost" means the Participant's financial obligation for the lighting retrofit based on the total project cost less any and all Deductions, regardless of when these Deductions are received. A Minnesota Conservation Program (CIP) Offered By Center for Energy and Environment Page 1 of 2 Page 5 of 6 Customer Report 2/24/2026 2:07 PM Program ID#00031893 67 Item 4. ONE-STOP EFFICIENCY SHOP® PROGRAM RULES AND REQUIREMENTS 22. "Deductions" means anything of value received by the Participant that reduces the Participant's actual out-of-pocket cost for the lighting retrofit including, but not limited to: labor or material donations; monetary donations; labor or material cost deductions; grants; awards, rebates; or any other assistance of monetary value provided, directly or indirectly, by the Vendor, its agents or representatives to reduce the Participant's actual financial obligation for the lighting project. 23. The following types of financial transactions are not allowed as methods of payment by the Participant for the lighting project: barter, in-kind donations and performance contracting. 24. All Deductions must be separately itemized on the final invoice submitted to CEE. The Participant's Project Cost must be greater than zero to receive a One-Stop Efficiency Shop® rebate. Invoice 25. The Vendor must submit an accurate, complete and transparent final invoice for the completed lighting retrofit. All parties involved in the project, including the Participant and CEE, must have a clear understanding of the scope of work and associated project costs, including any Deductions that have been applied. 26. Invoice(s) submitted must include: (1) itemized quantity, manufacturer's make and model numbers for each material item, (2) a lump sum amount for both material and labor, and (3) grand total project cost. In some cases, original equipment manufacturer (OEM) specification sheets may be requested for verification or clarification. 27. The Vendor must provide the Participant an invoice that reflects the same financial information that is submitted to CEE, including any Deductions that have been applied. Verification 28. CEE reserves the right to inspect Participant's facility(ies) for installation of materials listed on this rebate application and will need access to survey the installed project. Participant must keep a sample of any and all types of equipment removed for a period of three (3) months after receiving a rebate from Xcel Energy. If the inspection determines that Participant did not comply with these Rules and Requirements, any rebate received by Participant must be promptly returned to Xcel Energy. 29. Vendor agrees to promptly provide CEE with such additional documentation and information as may be necessary to verify compliance with these Rules and Requirements, such as copies of cancelled checks or other relevant receipts/records as proof that the Participant paid the amount reflected on the invoice. Rebates for that project will not be paid until all requested documentation and information is provided and verified. Rebate Application and Payment 30. One-Stop Efficiency Shop® rules and rebate eligibility requirements are subject to change. It is the Participant's and Vendor's responsibility to verify with CEE that estimated rebates are still valid before committing to, purchasing equipment for or implementing a project. CEE will not pay a rebate for projects where the invoice is submitted more than 24 months after the start of the project. 31. Xcel Energy and CEE are not responsible for any lost, late, stolen, ineligible, illegible, misdirected or postage-due mail. All completed rebate applications and other submissions in connection with the One-Stop Efficiency Shop® become the property of Xcel Energy and CEE and will not be returned. 32. In cases of deferred payment, CEE reserves the right to process the rebate only when full payment is received by the Vendor from the Participant. All financed and alternate payment plans must be documented with detailed, legally obligating and signed contracts. CEE reserves the right to disallow any payment plan that its staff determines is not in compliance with the program design intent and rules. 33. Rebates will not be disbursed until the project is fully installed and verified. 34. The rebate check will be sent to the Participant (i.e., Xcel Energy account holder) listed on the rebate application, unless otherwise authorized by CEE. Xcel Energy will issue rebates in the form of checks, not utility bill credits. 35. Once completed paperwork is submitted and approved, rebate payments are usually made in 6 to 8 weeks. Special Notices 36. Xcel Energy and CEE reserve the right to refuse payment or participation in the One-Stop Efficiency Shop® if the Participant or Vendor violates program design intent, rules and procedures. Xcel Energy and CEE are not liable for rebates promised to Participants as a result of a Vendor misrepresenting the program. 37. The One-Stop Efficiency Shop® is subject to 60 days notice of cancellation. The Participant and Vendor are responsible for checking with a CEE consultant to determine whether the program is still in effect and to verify program requirements. 38. CEE RESERVES THE RIGHT TO DISQUALIFY NON- COMPLIANT VENDORS FROM PARTICIPATION IN THE ONE-STOP EFFICIENCY SHOP®. Disclaimers Xcel Energy and CEE: 39. Do not endorse any particular vendor, manufacturer, product or system design by offering these rebates; 40. Will not be responsible for any tax liability imposed on the Participant as a result of the payment of rebates; 41. EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESSED OR IMPLIED, AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE WITH RESPECT TO ANY PRODUCTS, EQUIPMENT, MATERIAL OR WORKMANSHIP PROVIDED, SUPPLIED OR INSTALLED IN CONNECTION WITH THE ONE-STOP EFFICIENCY SHOP®. Warranties, if any, are between Participant and equipment manufacturer(s) and/or Vendors. 42. Are not responsible for the disposal of removed lighting equipment (lamps, ballasts and/or fixtures) replaced as a result of this program, when required for optimum lighting performance; 43. In no event shall be liable for any indirect, special, incidental, consequential or punitive damages arising out of or relating to administering the One-Stop Efficiency Shop® 44. Do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. For more information, contact CEE at Phone: (612) 244-2427 Fax: (612) 335-5888. Mail To: Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 CEE FACET, Programs Rules # 130326 A Minnesota Conservation Improvement Program (CIP) Offered By Center for Energy and Environment Page 2 of 2 Page 6 of 6 Customer Report 2/24/2026 2:07 PM Program ID#00031893 68 Item 4. One-Stop Efficiency Shop® Building Energy Efficiency Program Lighting System Analysis Cost Saving Recomendations Customer Report February 24, 2026 Property Address: Columbia Heights City of/Fire-Phase 4vLightSwitch 825 41st St NE Columbia Heights, MN 55421 Prepared for: , Ph: Cell: www.mncee.org Prepared by Lighting Specialist: Mark Rader Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 Mobile:(612) 518-3245 Phone: Fax:(612) 335-5888 Email:mrader@mncee.org Page 1 of 6 Customer Report 2/24/2026 2:05 PM Program ID#00332625 69 Item 4. One-Stop Efficiency Shop® Summary of Recommended Lighting Upgrades One-Stop Auditor: Mark Rader, Cell Ph. (612) 518-3245 Lighting Upgrades Estimated Costs Estimated Annual Savings Payback Total Installed Cost Before rebate $9,448.60 Utility Rebate*$2,790.94 Your Final Cost After rebate $6,657.66 $3,185.39 (a)2.1 years ⇨ Rebate equals 30% of installed cost *Job must be completed and invoices submitted within 90 days or by 3/31/2026, whichever comes first. One-Stop reserves the right to withdraw this rebate offer after expiration. You may request an extension, which includes re-verification of eligibility, kW/kWh savings, installation costs, estimated rebate, and program rules by One-Stop. CEE Financing Option Estimated monthly savings $265.45(a) Monthly loan payments at 5.75% for 26 month term $276.03(b)2.3 years (b) Estimate based on a loan amount of $6,657.66. Closing costs apply and may be added to the loan amount. The loan term has a maximum of 5 years, with monthly payments not less than the estimated monthly savings. Estimate assumes borrower agrees to repayment through direct deposit. For rates associated with alternate payment options or longer terms, please contact the One-Stop lighting consultant assigned to your project. Final terms and conditions set by lender upon loan approval. Utility Cost Analysis Demand (KW)Energy (KWh)Annual Cost CO2 (lbs)* Existing Lights 10.896 47,724 $4,085.22 74,450 New Lights 2.400 10,512 $899.83 16,399 Estimated Savings 8.496 37,212 $3,185.39(a)◀58,051* * How do CO2 emissions affect me and my business? ¶ Rising concentrations of greenhouse gasses (GHG) produce an increase in the average surface temperature of the Earth over time. Rising temperatures produce changes in precipitation patterns, storm severity, and sea level commonly referred to as "climate change." ¶ Carbon dioxide (CO2), methane, nitrous oxide and four groups of fluorinated gases (sulfur hexafluoride, HFCs, PFCs and CFCs) are the major GHG. In the U.S., GHG emissions come primarily from the combustion of fossil fuels in energy use. CO2 emissions from coal-fired electricity generation comprise nearly 80 percent of the total CO2 emissions produced by the generation of electricity in the U.S. ¶ Installing energy-efficient lighting and implementing other conservation measures that reduce electric energy use significantly reduces GHG emmissions and mitigates global climate change. Read more at: www.eia.doe.gov or www.epa.gov (a) Savings estimates are based on standard engineering calculations and are NOT guaranteed. Your actual savings may be higher or lower depending on various factors, including how you operate your lights and other electric equipment in your building. Electric Utility Rates = $0.0856/KWh and $14.50/KW, where Demand cost savings occurs primarily during the summer months peak rate hours of 9am to 9pm. Page 2 of 6 Customer Report (2/24/2026 2:05 PM) Columbia Heights City of/Fire-Phase 4vLightSwitch Program ID#825 41st St NE 00332625 Columbia Heights, MN 5542170 Item 4. Recommended Lighting System Upgrades Schedule Name & Hours/year of Operation Installed Cost (Without Rebate) Estimated Annual Savings Select Area A: Exterior Area Lights Project #1 Exterior 4,380 hrs/yr (Night-Only) $9,448.60 $3,185.39 ☑ Qty Watts EXISTING Luminaire 24 454 MH 400W STD1 1L Qty Watts NEW Luminaire 24 100 LED Area Light 100W DLC Totals $9,448.60 $3,185.39 One-Stop Efficiency Shop® Recommended Lighting Projects Page 3 of 6 Customer Report (2/24/2026 2:05 PM) Columbia Heights City of/Fire-Phase 4vLightSwitch Program ID#825 41st St NE 00332625 Columbia Heights, MN 5542171 Item 4. One-Stop Efficiency Shop® Customer Participation Agreement I, the undersigned, agree that to the best of my knowledge the lighting schedule below accurately describes how the lights are operated at the facility listed in this document. I understand that the energy or cost savings reflected in this analysis are estimates, and that Center for Energy and Environment (CEE) and Xcel Energy do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. I also give CEE permission to submit, on my behalf, all Xcel Energy rebate and financing forms required for the One-Stop Efficiency Shop® program. I understand that all electrical code violations that are found during the lighting system inspection or during installation must be brought up to code at the customer's expense. Costs for correcting code violations are NOT included in the installation costs quoted in this document. I understand that my lighting contractor must contact the auditor in order to participate in the One-Stop Program, and that I WILL NOT BE ELIGIBLE FOR THE REBATE UNLESS MY CONTRACTOR CONTACTS THE AUDITOR. (One-Stop Auditor: Mark Rader, Cell Ph. (612) 518-3245) By signing below I certify that I have read, understand and will comply with the attached One-Stop Efficiency Shop® RULES and REQUIREMENTS, and that I can not apply for other rebates offered by Xcel Energy or any other energy-efficiency program towards lamps or lighting work covered by this agreement. Select One ☐ Financed ☐ Cash Signature Date Customer Cost:$6,657.66 Lighting Schedules Your lighting savings are based on the following average hours of operation Lighting Schedule Name Mon Tues Wed Thur Fri Sat Sun Exterior 4380 hrs/yr 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs Page 4 of 6 Customer Report (2/24/2026 2:05 PM) Columbia Heights City of/Fire-Phase 4vLightSwitch Program ID#825 41st St NE 00332625 Columbia Heights, MN 5542172 Item 4. ONE-STOP EFFICIENCY SHOP® PROGRAM RULES AND REQUIREMENTS The One-Stop Efficiency Shop® lighting efficiency program (One-Stop Efficiency Shop®), administered by Center for Energy and Environment ("CEE") and funded through Xcel Energy, offers cash rebates to eligible small business customers ("Participant") who purchase and install qualifying energy-efficient lighting products in existing buildings. The intent of the One-Stop Efficiency Shop® operating as a Minnesota Conservation Improvement Program (CIP), is to incentivize Xcel Energy's customers to install energy efficient equipment earlier than they would have otherwise by defraying a portion of the cost of the retrofit. To ensure that the program operates as intended, the Participant must have a financial stake in the transaction and the Participant's Project Cost must be greater than zero to receive a One-Stop Efficiency Shop® rebate. Participant Qualifications One-Stop Efficiency Shop® rebates apply only to qualified Xcel Energy customers with a valid commercial electric account in Xcel Energy's Minnesota service territory that meet One-Stop Efficiency Shop® eligibility requirements. The Vendor or Participant must verify with a CEE consultant that an Xcel Energy account is eligible for One-Stop Efficiency Shop® rebates before committing to, purchasing equipment for or implementing a project. To determine if a business qualifies for the One-Stop Efficiency Shop® please contact CEE at (612) 244-2427. Eligibility Requirements 1. Rebate items must be installed at the Xcel Energy electric account listed on the application. 2. All equipment must be new. Used or rebuilt equipment is not eligible for a rebate. 3. All removed lighting equipment (lamps, ballasts and fixtures) must be properly recycled, and cannot be sold or reused at another location. Documentation may be required to ensure compliance with proper disposal of equipment. 4. Energy-efficient equipment must result in an electric load reduction. 5. Xcel Energy and CEE recommend Illuminating Engineering Society (IES) light levels. Participant is responsible for approval of final light levels. 6. Rebates are offered for interior lighting, exterior canopy lighting, soffit fixtures, wall pack fixtures, parking garage and parking lot lighting. Rebates will not be issued for street lighting. Most screw- in compact fluorescent lamps (CFLs) are not eligible for rebates. 7. Lamps or other equipment that have already been rebated through any other Xcel Energy rebate programs are ineligible for a rebate under the One-Stop Efficiency Shop®. This includes upstream programs that provide incentives to manufacturers, distributors and retailers to sell products at a discounted price. 8. CEE reserves the right to disallow a rebate if it determines, in its sole judgment, that the lighting technology is inappropriately applied or light levels are inadequate. Contact your CEE consultant to determine qualification of custom or specialty lighting projects. 9. Equipment must be purchased, properly installed and fully operating prior to submitting an application for a rebate. Vendor Responsibilities 10. The "Vendor" is any person or company that is consulting on the project, selling the project to the participant, completing the work and/or supplying the materials. Vendor is an independent contractor and not an agent or representative of Xcel Energy or CEE, has no authority to bind Xcel Energy or CEE, and is solely responsible for sub-contractors the Vendor hires to do some or all of the work and/or supply materials. 11. The Vendor must clearly communicate to the Participant the purpose and requirements of the One-Stop Efficiency Shop®, including eligibility requirements for lighting rebates. The Vendor must involve the CEE consultant in communications with the Participant, and must keep the CEE consultant fully informed regarding all details of the transaction. 12. Vendors are responsible for reviewing, signing and returning the Contractor Report to CEE before materials are ordered. By signing the Contractor Report, the Vendor represents and warrants that the transaction complies with these Rules and Requirements and that the project specifications in the Contractor Report are accurate, acceptable and will be installed as specified. 13. Any inaccuracies concerning project specifications must be reported immediately to a CEE consultant so they can be addressed, the rebate recalculated if necessary and a revised report issued to the Vendor and the Participant. 14. Vendor must contact a CEE consultant whenever there are changes to the project so that equipment eligibility can be confirmed and the rebate value can be re-calculated if necessary. 15. CEE will not be responsible for changes in the rebate value if the Vendor does not sign and return the Contractor Report, and report: inaccuracies in the Contractor Report; changes in the equipment to be installed; or changes in the project during construction. Rebate Calculations 16. Rebate values are based on CEE's calculation of electric demand (KW) and energy (kWh) savings. Hours used for calculation of the kWh savings must be an accurate representation of the Participant's operating schedule. 17. Electric demand and energy savings are calculated using lighting efficiency baselines established by the Energy Independence and Security Act (EISA). EISA standards apply to most T12 and incandescent lighting technologies today, and will apply to other technologies as efficiency requirements continue to be phased in. 18. If an Xcel Energy lighting rebate was previously assigned to this account and the rebated lighting was subsequently converted to a less efficient lighting system, a One-Stop consultant must review the situation to determine the correct baseline energy use for calculating the rebate. 19. Rebates are based on the energy use of the equipment actually installed at the site and the Participant's Project Cost. Rebates will be recalculated if the final equipment and Participant's Project Cost is different than originally approved by CEE. 20. Rebates cannot exceed 60 percent of the Participant's Project Cost, unless otherwise specified by the One-Stop Efficiency Shop®. The minimum rebate paid is $5.00. 21. "Participant's Project Cost" means the Participant's financial obligation for the lighting retrofit based on the total project cost less any and all Deductions, regardless of when these Deductions are received. A Minnesota Conservation Program (CIP) Offered By Center for Energy and Environment Page 1 of 2 Page 5 of 6 Customer Report 2/24/2026 2:05 PM Program ID#00332625 73 Item 4. ONE-STOP EFFICIENCY SHOP® PROGRAM RULES AND REQUIREMENTS 22. "Deductions" means anything of value received by the Participant that reduces the Participant's actual out-of-pocket cost for the lighting retrofit including, but not limited to: labor or material donations; monetary donations; labor or material cost deductions; grants; awards, rebates; or any other assistance of monetary value provided, directly or indirectly, by the Vendor, its agents or representatives to reduce the Participant's actual financial obligation for the lighting project. 23. The following types of financial transactions are not allowed as methods of payment by the Participant for the lighting project: barter, in-kind donations and performance contracting. 24. All Deductions must be separately itemized on the final invoice submitted to CEE. The Participant's Project Cost must be greater than zero to receive a One-Stop Efficiency Shop® rebate. Invoice 25. The Vendor must submit an accurate, complete and transparent final invoice for the completed lighting retrofit. All parties involved in the project, including the Participant and CEE, must have a clear understanding of the scope of work and associated project costs, including any Deductions that have been applied. 26. Invoice(s) submitted must include: (1) itemized quantity, manufacturer's make and model numbers for each material item, (2) a lump sum amount for both material and labor, and (3) grand total project cost. In some cases, original equipment manufacturer (OEM) specification sheets may be requested for verification or clarification. 27. The Vendor must provide the Participant an invoice that reflects the same financial information that is submitted to CEE, including any Deductions that have been applied. Verification 28. CEE reserves the right to inspect Participant's facility(ies) for installation of materials listed on this rebate application and will need access to survey the installed project. Participant must keep a sample of any and all types of equipment removed for a period of three (3) months after receiving a rebate from Xcel Energy. If the inspection determines that Participant did not comply with these Rules and Requirements, any rebate received by Participant must be promptly returned to Xcel Energy. 29. Vendor agrees to promptly provide CEE with such additional documentation and information as may be necessary to verify compliance with these Rules and Requirements, such as copies of cancelled checks or other relevant receipts/records as proof that the Participant paid the amount reflected on the invoice. Rebates for that project will not be paid until all requested documentation and information is provided and verified. Rebate Application and Payment 30. One-Stop Efficiency Shop® rules and rebate eligibility requirements are subject to change. It is the Participant's and Vendor's responsibility to verify with CEE that estimated rebates are still valid before committing to, purchasing equipment for or implementing a project. CEE will not pay a rebate for projects where the invoice is submitted more than 24 months after the start of the project. 31. Xcel Energy and CEE are not responsible for any lost, late, stolen, ineligible, illegible, misdirected or postage-due mail. All completed rebate applications and other submissions in connection with the One-Stop Efficiency Shop® become the property of Xcel Energy and CEE and will not be returned. 32. In cases of deferred payment, CEE reserves the right to process the rebate only when full payment is received by the Vendor from the Participant. All financed and alternate payment plans must be documented with detailed, legally obligating and signed contracts. CEE reserves the right to disallow any payment plan that its staff determines is not in compliance with the program design intent and rules. 33. Rebates will not be disbursed until the project is fully installed and verified. 34. The rebate check will be sent to the Participant (i.e., Xcel Energy account holder) listed on the rebate application, unless otherwise authorized by CEE. Xcel Energy will issue rebates in the form of checks, not utility bill credits. 35. Once completed paperwork is submitted and approved, rebate payments are usually made in 6 to 8 weeks. Special Notices 36. Xcel Energy and CEE reserve the right to refuse payment or participation in the One-Stop Efficiency Shop® if the Participant or Vendor violates program design intent, rules and procedures. Xcel Energy and CEE are not liable for rebates promised to Participants as a result of a Vendor misrepresenting the program. 37. The One-Stop Efficiency Shop® is subject to 60 days notice of cancellation. The Participant and Vendor are responsible for checking with a CEE consultant to determine whether the program is still in effect and to verify program requirements. 38. CEE RESERVES THE RIGHT TO DISQUALIFY NON- COMPLIANT VENDORS FROM PARTICIPATION IN THE ONE-STOP EFFICIENCY SHOP®. Disclaimers Xcel Energy and CEE: 39. Do not endorse any particular vendor, manufacturer, product or system design by offering these rebates; 40. Will not be responsible for any tax liability imposed on the Participant as a result of the payment of rebates; 41. EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESSED OR IMPLIED, AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE WITH RESPECT TO ANY PRODUCTS, EQUIPMENT, MATERIAL OR WORKMANSHIP PROVIDED, SUPPLIED OR INSTALLED IN CONNECTION WITH THE ONE-STOP EFFICIENCY SHOP®. Warranties, if any, are between Participant and equipment manufacturer(s) and/or Vendors. 42. Are not responsible for the disposal of removed lighting equipment (lamps, ballasts and/or fixtures) replaced as a result of this program, when required for optimum lighting performance; 43. In no event shall be liable for any indirect, special, incidental, consequential or punitive damages arising out of or relating to administering the One-Stop Efficiency Shop® 44. Do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. For more information, contact CEE at Phone: (612) 244-2427 Fax: (612) 335-5888. Mail To: Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 CEE FACET, Programs Rules # 130326 A Minnesota Conservation Improvement Program (CIP) Offered By Center for Energy and Environment Page 2 of 2 Page 6 of 6 Customer Report 2/24/2026 2:05 PM Program ID#00332625 74 Item 4. One-Stop Efficiency Shop® Building Energy Efficiency Program Lighting System Analysis Cost Saving Recomendations Customer Report February 24, 2026 Property Address: City of Columbia Heights-4950-Phase 3vLightSwitch 4950 Central Ave NE Columbia Heights, MN 55421-1911 Prepared for: , Ph: Cell: www.mncee.org Prepared by Lighting Specialist: Mark Rader Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 Mobile:(612) 518-3245 Phone: Fax:(612) 335-5888 Email:mrader@mncee.org Page 1 of 6 Customer Report 2/24/2026 1:59 PM Program ID#00332553 75 Item 4. One-Stop Efficiency Shop® Summary of Recommended Lighting Upgrades One-Stop Auditor: Mark Rader, Cell Ph. (612) 518-3245 Lighting Upgrades Estimated Costs Estimated Annual Savings Payback Total Installed Cost Before rebate $5,738.50 Utility Rebate*$1,744.34 Your Final Cost After rebate $3,994.16 $1,990.87 (a)2 years ⇨ Rebate equals 30% of installed cost *Job must be completed and invoices submitted within 90 days or by 3/31/2026, whichever comes first. One-Stop reserves the right to withdraw this rebate offer after expiration. You may request an extension, which includes re-verification of eligibility, kW/kWh savings, installation costs, estimated rebate, and program rules by One-Stop. CEE Financing Option Estimated monthly savings $165.91(a) Monthly loan payments at 5.75% for 25 month term $171.82(b)2.2 years (b) Estimate based on a loan amount of $3,994.16. Closing costs apply and may be added to the loan amount. The loan term has a maximum of 5 years, with monthly payments not less than the estimated monthly savings. Estimate assumes borrower agrees to repayment through direct deposit. For rates associated with alternate payment options or longer terms, please contact the One-Stop lighting consultant assigned to your project. Final terms and conditions set by lender upon loan approval. Utility Cost Analysis Demand (KW)Energy (KWh)Annual Cost CO2 (lbs)* Existing Lights 6.810 29,828 $2,553.26 46,531 New Lights 1.500 6,570 $562.39 10,249 Estimated Savings 5.310 23,258 $1,990.87(a)◀36,282* * How do CO2 emissions affect me and my business? ¶ Rising concentrations of greenhouse gasses (GHG) produce an increase in the average surface temperature of the Earth over time. Rising temperatures produce changes in precipitation patterns, storm severity, and sea level commonly referred to as "climate change." ¶ Carbon dioxide (CO2), methane, nitrous oxide and four groups of fluorinated gases (sulfur hexafluoride, HFCs, PFCs and CFCs) are the major GHG. In the U.S., GHG emissions come primarily from the combustion of fossil fuels in energy use. CO2 emissions from coal-fired electricity generation comprise nearly 80 percent of the total CO2 emissions produced by the generation of electricity in the U.S. ¶ Installing energy-efficient lighting and implementing other conservation measures that reduce electric energy use significantly reduces GHG emmissions and mitigates global climate change. Read more at: www.eia.doe.gov or www.epa.gov (a) Savings estimates are based on standard engineering calculations and are NOT guaranteed. Your actual savings may be higher or lower depending on various factors, including how you operate your lights and other electric equipment in your building. Electric Utility Rates = $0.0856/KWh and $14.50/KW, where Demand cost savings occurs primarily during the summer months peak rate hours of 9am to 9pm. Page 2 of 6 Customer Report (2/24/2026 1:59 PM) City of Columbia Heights-4950-Phase 3vLightSwitch Program ID#4950 Central Ave NE 00332553 Columbia Heights, MN 55421-191176 Item 4. Recommended Lighting System Upgrades Schedule Name & Hours/year of Operation Installed Cost (Without Rebate) Estimated Annual Savings Select Area A: Exterior Area Lights & Wall Mounts Project #1 Exterior 4,380 hrs/yr (Night-Only) $5,738.50 $1,990.87 ☑ Qty Watts EXISTING Luminaire 15 454 MH 400W STD1 1L Qty Watts NEW Luminaire 15 100 LED Area Light 100W DLC Totals $5,738.50 $1,990.87 One-Stop Efficiency Shop® Recommended Lighting Projects Page 3 of 6 Customer Report (2/24/2026 1:59 PM) City of Columbia Heights-4950-Phase 3vLightSwitch Program ID#4950 Central Ave NE 00332553 Columbia Heights, MN 55421-191177 Item 4. One-Stop Efficiency Shop® Customer Participation Agreement I, the undersigned, agree that to the best of my knowledge the lighting schedule below accurately describes how the lights are operated at the facility listed in this document. I understand that the energy or cost savings reflected in this analysis are estimates, and that Center for Energy and Environment (CEE) and Xcel Energy do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. I also give CEE permission to submit, on my behalf, all Xcel Energy rebate and financing forms required for the One-Stop Efficiency Shop® program. I understand that all electrical code violations that are found during the lighting system inspection or during installation must be brought up to code at the customer's expense. Costs for correcting code violations are NOT included in the installation costs quoted in this document. I understand that my lighting contractor must contact the auditor in order to participate in the One-Stop Program, and that I WILL NOT BE ELIGIBLE FOR THE REBATE UNLESS MY CONTRACTOR CONTACTS THE AUDITOR. (One-Stop Auditor: Mark Rader, Cell Ph. (612) 518-3245) By signing below I certify that I have read, understand and will comply with the attached One-Stop Efficiency Shop® RULES and REQUIREMENTS, and that I can not apply for other rebates offered by Xcel Energy or any other energy-efficiency program towards lamps or lighting work covered by this agreement. Select One ☐ Financed ☐ Cash Signature Date Customer Cost:$3,994.16 Lighting Schedules Your lighting savings are based on the following average hours of operation Lighting Schedule Name Mon Tues Wed Thur Fri Sat Sun Exterior 4380 hrs/yr 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs Page 4 of 6 Customer Report (2/24/2026 1:59 PM) City of Columbia Heights-4950-Phase 3vLightSwitch Program ID#4950 Central Ave NE 00332553 Columbia Heights, MN 55421-191178 Item 4. ONE-STOP EFFICIENCY SHOP® PROGRAM RULES AND REQUIREMENTS The One-Stop Efficiency Shop® lighting efficiency program (One-Stop Efficiency Shop®), administered by Center for Energy and Environment ("CEE") and funded through Xcel Energy, offers cash rebates to eligible small business customers ("Participant") who purchase and install qualifying energy-efficient lighting products in existing buildings. The intent of the One-Stop Efficiency Shop® operating as a Minnesota Conservation Improvement Program (CIP), is to incentivize Xcel Energy's customers to install energy efficient equipment earlier than they would have otherwise by defraying a portion of the cost of the retrofit. To ensure that the program operates as intended, the Participant must have a financial stake in the transaction and the Participant's Project Cost must be greater than zero to receive a One-Stop Efficiency Shop® rebate. Participant Qualifications One-Stop Efficiency Shop® rebates apply only to qualified Xcel Energy customers with a valid commercial electric account in Xcel Energy's Minnesota service territory that meet One-Stop Efficiency Shop® eligibility requirements. The Vendor or Participant must verify with a CEE consultant that an Xcel Energy account is eligible for One-Stop Efficiency Shop® rebates before committing to, purchasing equipment for or implementing a project. To determine if a business qualifies for the One-Stop Efficiency Shop® please contact CEE at (612) 244-2427. Eligibility Requirements 1. Rebate items must be installed at the Xcel Energy electric account listed on the application. 2. All equipment must be new. Used or rebuilt equipment is not eligible for a rebate. 3. All removed lighting equipment (lamps, ballasts and fixtures) must be properly recycled, and cannot be sold or reused at another location. Documentation may be required to ensure compliance with proper disposal of equipment. 4. Energy-efficient equipment must result in an electric load reduction. 5. Xcel Energy and CEE recommend Illuminating Engineering Society (IES) light levels. Participant is responsible for approval of final light levels. 6. Rebates are offered for interior lighting, exterior canopy lighting, soffit fixtures, wall pack fixtures, parking garage and parking lot lighting. Rebates will not be issued for street lighting. Most screw- in compact fluorescent lamps (CFLs) are not eligible for rebates. 7. Lamps or other equipment that have already been rebated through any other Xcel Energy rebate programs are ineligible for a rebate under the One-Stop Efficiency Shop®. This includes upstream programs that provide incentives to manufacturers, distributors and retailers to sell products at a discounted price. 8. CEE reserves the right to disallow a rebate if it determines, in its sole judgment, that the lighting technology is inappropriately applied or light levels are inadequate. Contact your CEE consultant to determine qualification of custom or specialty lighting projects. 9. Equipment must be purchased, properly installed and fully operating prior to submitting an application for a rebate. Vendor Responsibilities 10. The "Vendor" is any person or company that is consulting on the project, selling the project to the participant, completing the work and/or supplying the materials. Vendor is an independent contractor and not an agent or representative of Xcel Energy or CEE, has no authority to bind Xcel Energy or CEE, and is solely responsible for sub-contractors the Vendor hires to do some or all of the work and/or supply materials. 11. The Vendor must clearly communicate to the Participant the purpose and requirements of the One-Stop Efficiency Shop®, including eligibility requirements for lighting rebates. The Vendor must involve the CEE consultant in communications with the Participant, and must keep the CEE consultant fully informed regarding all details of the transaction. 12. Vendors are responsible for reviewing, signing and returning the Contractor Report to CEE before materials are ordered. By signing the Contractor Report, the Vendor represents and warrants that the transaction complies with these Rules and Requirements and that the project specifications in the Contractor Report are accurate, acceptable and will be installed as specified. 13. Any inaccuracies concerning project specifications must be reported immediately to a CEE consultant so they can be addressed, the rebate recalculated if necessary and a revised report issued to the Vendor and the Participant. 14. Vendor must contact a CEE consultant whenever there are changes to the project so that equipment eligibility can be confirmed and the rebate value can be re-calculated if necessary. 15. CEE will not be responsible for changes in the rebate value if the Vendor does not sign and return the Contractor Report, and report: inaccuracies in the Contractor Report; changes in the equipment to be installed; or changes in the project during construction. Rebate Calculations 16. Rebate values are based on CEE's calculation of electric demand (KW) and energy (kWh) savings. Hours used for calculation of the kWh savings must be an accurate representation of the Participant's operating schedule. 17. Electric demand and energy savings are calculated using lighting efficiency baselines established by the Energy Independence and Security Act (EISA). EISA standards apply to most T12 and incandescent lighting technologies today, and will apply to other technologies as efficiency requirements continue to be phased in. 18. If an Xcel Energy lighting rebate was previously assigned to this account and the rebated lighting was subsequently converted to a less efficient lighting system, a One-Stop consultant must review the situation to determine the correct baseline energy use for calculating the rebate. 19. Rebates are based on the energy use of the equipment actually installed at the site and the Participant's Project Cost. Rebates will be recalculated if the final equipment and Participant's Project Cost is different than originally approved by CEE. 20. Rebates cannot exceed 60 percent of the Participant's Project Cost, unless otherwise specified by the One-Stop Efficiency Shop®. The minimum rebate paid is $5.00. 21. "Participant's Project Cost" means the Participant's financial obligation for the lighting retrofit based on the total project cost less any and all Deductions, regardless of when these Deductions are received. A Minnesota Conservation Program (CIP) Offered By Center for Energy and Environment Page 1 of 2 Page 5 of 6 Customer Report 2/24/2026 1:59 PM Program ID#00332553 79 Item 4. ONE-STOP EFFICIENCY SHOP® PROGRAM RULES AND REQUIREMENTS 22. "Deductions" means anything of value received by the Participant that reduces the Participant's actual out-of-pocket cost for the lighting retrofit including, but not limited to: labor or material donations; monetary donations; labor or material cost deductions; grants; awards, rebates; or any other assistance of monetary value provided, directly or indirectly, by the Vendor, its agents or representatives to reduce the Participant's actual financial obligation for the lighting project. 23. The following types of financial transactions are not allowed as methods of payment by the Participant for the lighting project: barter, in-kind donations and performance contracting. 24. All Deductions must be separately itemized on the final invoice submitted to CEE. The Participant's Project Cost must be greater than zero to receive a One-Stop Efficiency Shop® rebate. Invoice 25. The Vendor must submit an accurate, complete and transparent final invoice for the completed lighting retrofit. All parties involved in the project, including the Participant and CEE, must have a clear understanding of the scope of work and associated project costs, including any Deductions that have been applied. 26. Invoice(s) submitted must include: (1) itemized quantity, manufacturer's make and model numbers for each material item, (2) a lump sum amount for both material and labor, and (3) grand total project cost. In some cases, original equipment manufacturer (OEM) specification sheets may be requested for verification or clarification. 27. The Vendor must provide the Participant an invoice that reflects the same financial information that is submitted to CEE, including any Deductions that have been applied. Verification 28. CEE reserves the right to inspect Participant's facility(ies) for installation of materials listed on this rebate application and will need access to survey the installed project. Participant must keep a sample of any and all types of equipment removed for a period of three (3) months after receiving a rebate from Xcel Energy. If the inspection determines that Participant did not comply with these Rules and Requirements, any rebate received by Participant must be promptly returned to Xcel Energy. 29. Vendor agrees to promptly provide CEE with such additional documentation and information as may be necessary to verify compliance with these Rules and Requirements, such as copies of cancelled checks or other relevant receipts/records as proof that the Participant paid the amount reflected on the invoice. Rebates for that project will not be paid until all requested documentation and information is provided and verified. Rebate Application and Payment 30. One-Stop Efficiency Shop® rules and rebate eligibility requirements are subject to change. It is the Participant's and Vendor's responsibility to verify with CEE that estimated rebates are still valid before committing to, purchasing equipment for or implementing a project. CEE will not pay a rebate for projects where the invoice is submitted more than 24 months after the start of the project. 31. Xcel Energy and CEE are not responsible for any lost, late, stolen, ineligible, illegible, misdirected or postage-due mail. All completed rebate applications and other submissions in connection with the One-Stop Efficiency Shop® become the property of Xcel Energy and CEE and will not be returned. 32. In cases of deferred payment, CEE reserves the right to process the rebate only when full payment is received by the Vendor from the Participant. All financed and alternate payment plans must be documented with detailed, legally obligating and signed contracts. CEE reserves the right to disallow any payment plan that its staff determines is not in compliance with the program design intent and rules. 33. Rebates will not be disbursed until the project is fully installed and verified. 34. The rebate check will be sent to the Participant (i.e., Xcel Energy account holder) listed on the rebate application, unless otherwise authorized by CEE. Xcel Energy will issue rebates in the form of checks, not utility bill credits. 35. Once completed paperwork is submitted and approved, rebate payments are usually made in 6 to 8 weeks. Special Notices 36. Xcel Energy and CEE reserve the right to refuse payment or participation in the One-Stop Efficiency Shop® if the Participant or Vendor violates program design intent, rules and procedures. Xcel Energy and CEE are not liable for rebates promised to Participants as a result of a Vendor misrepresenting the program. 37. The One-Stop Efficiency Shop® is subject to 60 days notice of cancellation. The Participant and Vendor are responsible for checking with a CEE consultant to determine whether the program is still in effect and to verify program requirements. 38. CEE RESERVES THE RIGHT TO DISQUALIFY NON- COMPLIANT VENDORS FROM PARTICIPATION IN THE ONE-STOP EFFICIENCY SHOP®. Disclaimers Xcel Energy and CEE: 39. Do not endorse any particular vendor, manufacturer, product or system design by offering these rebates; 40. Will not be responsible for any tax liability imposed on the Participant as a result of the payment of rebates; 41. EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESSED OR IMPLIED, AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE WITH RESPECT TO ANY PRODUCTS, EQUIPMENT, MATERIAL OR WORKMANSHIP PROVIDED, SUPPLIED OR INSTALLED IN CONNECTION WITH THE ONE-STOP EFFICIENCY SHOP®. Warranties, if any, are between Participant and equipment manufacturer(s) and/or Vendors. 42. Are not responsible for the disposal of removed lighting equipment (lamps, ballasts and/or fixtures) replaced as a result of this program, when required for optimum lighting performance; 43. In no event shall be liable for any indirect, special, incidental, consequential or punitive damages arising out of or relating to administering the One-Stop Efficiency Shop® 44. Do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. For more information, contact CEE at Phone: (612) 244-2427 Fax: (612) 335-5888. Mail To: Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 CEE FACET, Programs Rules # 130326 A Minnesota Conservation Improvement Program (CIP) Offered By Center for Energy and Environment Page 2 of 2 Page 6 of 6 Customer Report 2/24/2026 1:59 PM Program ID#00332553 80 Item 4. One-Stop Efficiency Shop® Building Energy Efficiency Program Lighting System Analysis Cost Saving Recomendations Customer Report February 24, 2026 Property Address: City of Columbia Heights-2105-Phase 3vLightSwitch 2105 37th Ave NE Columbia Heights, MN 55421 Prepared for: Eric Hanson City of Columbia Heights-Phase 2-Troffers-v2 4950 CENTRAL AVE NE Columbia Heights, MN 55421 Ph: Cell: (612) 965-6497 www.mncee.org Prepared by Lighting Specialist: Mark Rader Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 Mobile:(612) 518-3245 Phone: Fax:(612) 335-5888 Email:mrader@mncee.org Page 1 of 6 Customer Report 2/24/2026 2:02 PM Program ID#00332628 81 Item 4. One-Stop Efficiency Shop® Summary of Recommended Lighting Upgrades One-Stop Auditor: Mark Rader, Cell Ph. (612) 518-3245 Lighting Upgrades Estimated Costs Estimated Annual Savings Payback Total Installed Cost Before rebate $5,189.60 Utility Rebate*$1,628.05 Your Final Cost After rebate $3,561.55 $1,858.14 (a)1.9 years ⇨ Rebate equals 31% of installed cost *Job must be completed and invoices submitted within 90 days or by 3/31/2026, whichever comes first. One-Stop reserves the right to withdraw this rebate offer after expiration. You may request an extension, which includes re-verification of eligibility, kW/kWh savings, installation costs, estimated rebate, and program rules by One-Stop. CEE Financing Option Estimated monthly savings $154.85(a) Monthly loan payments at 5.75% for 24 month term $159.23(b)2.1 years (b) Estimate based on a loan amount of $3,561.55. Closing costs apply and may be added to the loan amount. The loan term has a maximum of 5 years, with monthly payments not less than the estimated monthly savings. Estimate assumes borrower agrees to repayment through direct deposit. For rates associated with alternate payment options or longer terms, please contact the One-Stop lighting consultant assigned to your project. Final terms and conditions set by lender upon loan approval. Utility Cost Analysis Demand (KW)Energy (KWh)Annual Cost CO2 (lbs)* Existing Lights 6.356 27,839 $2,383.04 43,429 New Lights 1.400 6,132 $524.90 9,566 Estimated Savings 4.956 21,707 $1,858.14(a)◀33,863* * How do CO2 emissions affect me and my business? ¶ Rising concentrations of greenhouse gasses (GHG) produce an increase in the average surface temperature of the Earth over time. Rising temperatures produce changes in precipitation patterns, storm severity, and sea level commonly referred to as "climate change." ¶ Carbon dioxide (CO2), methane, nitrous oxide and four groups of fluorinated gases (sulfur hexafluoride, HFCs, PFCs and CFCs) are the major GHG. In the U.S., GHG emissions come primarily from the combustion of fossil fuels in energy use. CO2 emissions from coal-fired electricity generation comprise nearly 80 percent of the total CO2 emissions produced by the generation of electricity in the U.S. ¶ Installing energy-efficient lighting and implementing other conservation measures that reduce electric energy use significantly reduces GHG emmissions and mitigates global climate change. Read more at: www.eia.doe.gov or www.epa.gov (a) Savings estimates are based on standard engineering calculations and are NOT guaranteed. Your actual savings may be higher or lower depending on various factors, including how you operate your lights and other electric equipment in your building. Electric Utility Rates = $0.0856/KWh and $14.50/KW, where Demand cost savings occurs primarily during the summer months peak rate hours of 9am to 9pm. Page 2 of 6 Customer Report (2/24/2026 2:02 PM) City of Columbia Heights-2105-Phase 3vLightSwitch Program ID#2105 37th Ave NE 00332628 Columbia Heights, MN 5542182 Item 4. Recommended Lighting System Upgrades Schedule Name & Hours/year of Operation Installed Cost (Without Rebate) Estimated Annual Savings Select Area A: Exterior Area Lights & Wall Mounts Project #1 Exterior 4,380 hrs/yr (Night-Only) $5,189.60 $1,858.14 ☑ Qty Watts EXISTING Luminaire 14 454 MH 400W STD1 1L Qty Watts NEW Luminaire 14 100 LED Area Light 100W DLC Totals $5,189.60 $1,858.14 One-Stop Efficiency Shop® Recommended Lighting Projects Page 3 of 6 Customer Report (2/24/2026 2:03 PM) City of Columbia Heights-2105-Phase 3vLightSwitch Program ID#2105 37th Ave NE 00332628 Columbia Heights, MN 5542183 Item 4. One-Stop Efficiency Shop® Customer Participation Agreement I, the undersigned, agree that to the best of my knowledge the lighting schedule below accurately describes how the lights are operated at the facility listed in this document. I understand that the energy or cost savings reflected in this analysis are estimates, and that Center for Energy and Environment (CEE) and Xcel Energy do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. I also give CEE permission to submit, on my behalf, all Xcel Energy rebate and financing forms required for the One-Stop Efficiency Shop® program. I understand that all electrical code violations that are found during the lighting system inspection or during installation must be brought up to code at the customer's expense. Costs for correcting code violations are NOT included in the installation costs quoted in this document. I understand that my lighting contractor must contact the auditor in order to participate in the One-Stop Program, and that I WILL NOT BE ELIGIBLE FOR THE REBATE UNLESS MY CONTRACTOR CONTACTS THE AUDITOR. (One-Stop Auditor: Mark Rader, Cell Ph. (612) 518-3245) By signing below I certify that I have read, understand and will comply with the attached One-Stop Efficiency Shop® RULES and REQUIREMENTS, and that I can not apply for other rebates offered by Xcel Energy or any other energy-efficiency program towards lamps or lighting work covered by this agreement. Select One ☐ Financed ☐ Cash Signature Eric Hanson Date Customer Cost:$3,561.55 Lighting Schedules Your lighting savings are based on the following average hours of operation Lighting Schedule Name Mon Tues Wed Thur Fri Sat Sun Exterior 4380 hrs/yr 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs 12.0 hrs Page 4 of 6 Customer Report (2/24/2026 2:03 PM) City of Columbia Heights-2105-Phase 3vLightSwitch Program ID#2105 37th Ave NE 00332628 Columbia Heights, MN 5542184 Item 4. ONE-STOP EFFICIENCY SHOP® PROGRAM RULES AND REQUIREMENTS The One-Stop Efficiency Shop® lighting efficiency program (One-Stop Efficiency Shop®), administered by Center for Energy and Environment ("CEE") and funded through Xcel Energy, offers cash rebates to eligible small business customers ("Participant") who purchase and install qualifying energy-efficient lighting products in existing buildings. The intent of the One-Stop Efficiency Shop® operating as a Minnesota Conservation Improvement Program (CIP), is to incentivize Xcel Energy's customers to install energy efficient equipment earlier than they would have otherwise by defraying a portion of the cost of the retrofit. To ensure that the program operates as intended, the Participant must have a financial stake in the transaction and the Participant's Project Cost must be greater than zero to receive a One-Stop Efficiency Shop® rebate. Participant Qualifications One-Stop Efficiency Shop® rebates apply only to qualified Xcel Energy customers with a valid commercial electric account in Xcel Energy's Minnesota service territory that meet One-Stop Efficiency Shop® eligibility requirements. The Vendor or Participant must verify with a CEE consultant that an Xcel Energy account is eligible for One-Stop Efficiency Shop® rebates before committing to, purchasing equipment for or implementing a project. To determine if a business qualifies for the One-Stop Efficiency Shop® please contact CEE at (612) 244-2427. Eligibility Requirements 1. Rebate items must be installed at the Xcel Energy electric account listed on the application. 2. All equipment must be new. Used or rebuilt equipment is not eligible for a rebate. 3. All removed lighting equipment (lamps, ballasts and fixtures) must be properly recycled, and cannot be sold or reused at another location. Documentation may be required to ensure compliance with proper disposal of equipment. 4. Energy-efficient equipment must result in an electric load reduction. 5. Xcel Energy and CEE recommend Illuminating Engineering Society (IES) light levels. Participant is responsible for approval of final light levels. 6. Rebates are offered for interior lighting, exterior canopy lighting, soffit fixtures, wall pack fixtures, parking garage and parking lot lighting. Rebates will not be issued for street lighting. Most screw- in compact fluorescent lamps (CFLs) are not eligible for rebates. 7. Lamps or other equipment that have already been rebated through any other Xcel Energy rebate programs are ineligible for a rebate under the One-Stop Efficiency Shop®. This includes upstream programs that provide incentives to manufacturers, distributors and retailers to sell products at a discounted price. 8. CEE reserves the right to disallow a rebate if it determines, in its sole judgment, that the lighting technology is inappropriately applied or light levels are inadequate. Contact your CEE consultant to determine qualification of custom or specialty lighting projects. 9. Equipment must be purchased, properly installed and fully operating prior to submitting an application for a rebate. Vendor Responsibilities 10. The "Vendor" is any person or company that is consulting on the project, selling the project to the participant, completing the work and/or supplying the materials. Vendor is an independent contractor and not an agent or representative of Xcel Energy or CEE, has no authority to bind Xcel Energy or CEE, and is solely responsible for sub-contractors the Vendor hires to do some or all of the work and/or supply materials. 11. The Vendor must clearly communicate to the Participant the purpose and requirements of the One-Stop Efficiency Shop®, including eligibility requirements for lighting rebates. The Vendor must involve the CEE consultant in communications with the Participant, and must keep the CEE consultant fully informed regarding all details of the transaction. 12. Vendors are responsible for reviewing, signing and returning the Contractor Report to CEE before materials are ordered. By signing the Contractor Report, the Vendor represents and warrants that the transaction complies with these Rules and Requirements and that the project specifications in the Contractor Report are accurate, acceptable and will be installed as specified. 13. Any inaccuracies concerning project specifications must be reported immediately to a CEE consultant so they can be addressed, the rebate recalculated if necessary and a revised report issued to the Vendor and the Participant. 14. Vendor must contact a CEE consultant whenever there are changes to the project so that equipment eligibility can be confirmed and the rebate value can be re-calculated if necessary. 15. CEE will not be responsible for changes in the rebate value if the Vendor does not sign and return the Contractor Report, and report: inaccuracies in the Contractor Report; changes in the equipment to be installed; or changes in the project during construction. Rebate Calculations 16. Rebate values are based on CEE's calculation of electric demand (KW) and energy (kWh) savings. Hours used for calculation of the kWh savings must be an accurate representation of the Participant's operating schedule. 17. Electric demand and energy savings are calculated using lighting efficiency baselines established by the Energy Independence and Security Act (EISA). EISA standards apply to most T12 and incandescent lighting technologies today, and will apply to other technologies as efficiency requirements continue to be phased in. 18. If an Xcel Energy lighting rebate was previously assigned to this account and the rebated lighting was subsequently converted to a less efficient lighting system, a One-Stop consultant must review the situation to determine the correct baseline energy use for calculating the rebate. 19. Rebates are based on the energy use of the equipment actually installed at the site and the Participant's Project Cost. Rebates will be recalculated if the final equipment and Participant's Project Cost is different than originally approved by CEE. 20. Rebates cannot exceed 60 percent of the Participant's Project Cost, unless otherwise specified by the One-Stop Efficiency Shop®. The minimum rebate paid is $5.00. 21. "Participant's Project Cost" means the Participant's financial obligation for the lighting retrofit based on the total project cost less any and all Deductions, regardless of when these Deductions are received. A Minnesota Conservation Program (CIP) Offered By Center for Energy and Environment Page 1 of 2 Page 5 of 6 Customer Report 2/24/2026 2:03 PM Program ID#00332628 85 Item 4. ONE-STOP EFFICIENCY SHOP® PROGRAM RULES AND REQUIREMENTS 22. "Deductions" means anything of value received by the Participant that reduces the Participant's actual out-of-pocket cost for the lighting retrofit including, but not limited to: labor or material donations; monetary donations; labor or material cost deductions; grants; awards, rebates; or any other assistance of monetary value provided, directly or indirectly, by the Vendor, its agents or representatives to reduce the Participant's actual financial obligation for the lighting project. 23. The following types of financial transactions are not allowed as methods of payment by the Participant for the lighting project: barter, in-kind donations and performance contracting. 24. All Deductions must be separately itemized on the final invoice submitted to CEE. The Participant's Project Cost must be greater than zero to receive a One-Stop Efficiency Shop® rebate. Invoice 25. The Vendor must submit an accurate, complete and transparent final invoice for the completed lighting retrofit. All parties involved in the project, including the Participant and CEE, must have a clear understanding of the scope of work and associated project costs, including any Deductions that have been applied. 26. Invoice(s) submitted must include: (1) itemized quantity, manufacturer's make and model numbers for each material item, (2) a lump sum amount for both material and labor, and (3) grand total project cost. In some cases, original equipment manufacturer (OEM) specification sheets may be requested for verification or clarification. 27. The Vendor must provide the Participant an invoice that reflects the same financial information that is submitted to CEE, including any Deductions that have been applied. Verification 28. CEE reserves the right to inspect Participant's facility(ies) for installation of materials listed on this rebate application and will need access to survey the installed project. Participant must keep a sample of any and all types of equipment removed for a period of three (3) months after receiving a rebate from Xcel Energy. If the inspection determines that Participant did not comply with these Rules and Requirements, any rebate received by Participant must be promptly returned to Xcel Energy. 29. Vendor agrees to promptly provide CEE with such additional documentation and information as may be necessary to verify compliance with these Rules and Requirements, such as copies of cancelled checks or other relevant receipts/records as proof that the Participant paid the amount reflected on the invoice. Rebates for that project will not be paid until all requested documentation and information is provided and verified. Rebate Application and Payment 30. One-Stop Efficiency Shop® rules and rebate eligibility requirements are subject to change. It is the Participant's and Vendor's responsibility to verify with CEE that estimated rebates are still valid before committing to, purchasing equipment for or implementing a project. CEE will not pay a rebate for projects where the invoice is submitted more than 24 months after the start of the project. 31. Xcel Energy and CEE are not responsible for any lost, late, stolen, ineligible, illegible, misdirected or postage-due mail. All completed rebate applications and other submissions in connection with the One-Stop Efficiency Shop® become the property of Xcel Energy and CEE and will not be returned. 32. In cases of deferred payment, CEE reserves the right to process the rebate only when full payment is received by the Vendor from the Participant. All financed and alternate payment plans must be documented with detailed, legally obligating and signed contracts. CEE reserves the right to disallow any payment plan that its staff determines is not in compliance with the program design intent and rules. 33. Rebates will not be disbursed until the project is fully installed and verified. 34. The rebate check will be sent to the Participant (i.e., Xcel Energy account holder) listed on the rebate application, unless otherwise authorized by CEE. Xcel Energy will issue rebates in the form of checks, not utility bill credits. 35. Once completed paperwork is submitted and approved, rebate payments are usually made in 6 to 8 weeks. Special Notices 36. Xcel Energy and CEE reserve the right to refuse payment or participation in the One-Stop Efficiency Shop® if the Participant or Vendor violates program design intent, rules and procedures. Xcel Energy and CEE are not liable for rebates promised to Participants as a result of a Vendor misrepresenting the program. 37. The One-Stop Efficiency Shop® is subject to 60 days notice of cancellation. The Participant and Vendor are responsible for checking with a CEE consultant to determine whether the program is still in effect and to verify program requirements. 38. CEE RESERVES THE RIGHT TO DISQUALIFY NON- COMPLIANT VENDORS FROM PARTICIPATION IN THE ONE-STOP EFFICIENCY SHOP®. Disclaimers Xcel Energy and CEE: 39. Do not endorse any particular vendor, manufacturer, product or system design by offering these rebates; 40. Will not be responsible for any tax liability imposed on the Participant as a result of the payment of rebates; 41. EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESSED OR IMPLIED, AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE WITH RESPECT TO ANY PRODUCTS, EQUIPMENT, MATERIAL OR WORKMANSHIP PROVIDED, SUPPLIED OR INSTALLED IN CONNECTION WITH THE ONE-STOP EFFICIENCY SHOP®. Warranties, if any, are between Participant and equipment manufacturer(s) and/or Vendors. 42. Are not responsible for the disposal of removed lighting equipment (lamps, ballasts and/or fixtures) replaced as a result of this program, when required for optimum lighting performance; 43. In no event shall be liable for any indirect, special, incidental, consequential or punitive damages arising out of or relating to administering the One-Stop Efficiency Shop® 44. Do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. For more information, contact CEE at Phone: (612) 244-2427 Fax: (612) 335-5888. Mail To: Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 CEE FACET, Programs Rules # 130326 A Minnesota Conservation Improvement Program (CIP) Offered By Center for Energy and Environment Page 2 of 2 Page 6 of 6 Customer Report 2/24/2026 2:03 PM Program ID#00332628 86 Item 4. Collins Electrical Construction Co. | 278 State Street | St. Paul, MN 55107 | Office: 651-224-2833 | Fax: 651-292-0359 | www.collinsmn.com Proposal / Contract Date: 2/26/26 Proposal submitted to: City of Columbia Heights Attn: Eric Hanson Work to be performed at: Murzyn Hall 530 Mill St. Columbia Heights, MN 55421 Address: 637 38th Ave. NE Phone/Email: 612-759-4013/ EHanson2@columbiaheightsmn.gov City, State, Zip Code: Columbia Heights, MN 55421 Project Name: Site lighting replacements We are pleased to submit the following proposal to furnish and install all labor, material and permit fees to complete the following electrical installation list below. Replace exterior lighting • Provide and install (1) fixture to replace (1) single-head pole lights, including removal and disposal of the existing fixture heads. Quoted fixtures: ETI VAL-2-LB3-CP3-T5-MV-LVD-7PR with VAL-ASA mount • Provide and install (10) fixtures to replace (5) double-headed pole lights, including removal and disposal of the existing fixture heads. Quoted fixtures: ETI VAL-2-LB3-CP3-T5-MV-LVD-7PR with VAL-ASA mount Fee for service – $7,410.00 Notes: Any alteration or deviation from the services outlined in this proposal will be executed only upon written request and may become an extra charge over and above the estimate. All work described above to be done during standard working hours unless otherwise specified. This proposal may be withdrawn by us if not accepted within 30 days. Payment-in-full is due within 30 days of project completion. Additional costs due to abnormal fluctuations of commodity pricing are not included. Includes cost of lift/bucket truck. Respectfully submitted, Collins Electrical Construction Co. Josh Rezac – Project Manager - Special Projects Cell# 651-418-2833 / Fax # 651-292-0359 jrezac@collinsmn.com 87 Item 4. Acceptance of Proposal The prices, specifications, terms and conditions of this proposal are satisfactory and are hereby accepted. Collins Electrical Construction Co. is authorized to perform the work as specified. Signature: Date: 88 Item 4. Collins Electrical Construction Co. | 278 State Street | St. Paul, MN 55107 | Office: 651-224-2833 | Fax: 651-292-0359 | www.collinsmn.com Proposal / Contract Date: 2/27/26 Proposal submitted to: City of Columbia Heights Attn: Eric Hanson Work to be performed at: Public Safety 825 41st Ave NE Columbia Heights, MN 55421 Address: 637 38th Ave. NE Phone/Email: 612-759-4013/ EHanson2@columbiaheightsmn.gov City, State, Zip Code: Columbia Heights, MN 55421 Project Name: Site lighting replacements We are pleased to submit the following proposal to furnish and install all labor, material and permit fees to complete the following electrical installation list below. Replace exterior lighting • Provide and install (4) fixtures to replace (4) single-head pole lights, including removal and disposal of the existing fixture heads. Quoted fixtures: ETI VAL-3-LB3-CP3-T5-MV-LVD-7PR with VAL-ASA mount • Provide and install (14) fixtures to replace (7) double-headed pole lights, including removal and disposal of the existing fixture heads. Quoted fixtures: ETI VAL-3-LB3-CP3-T5-MV-LVD-7PR with VAL-ASA mount • Provide and install (6) fixtures to replace (2) triple-headed pole lights, including removal and disposal of the existing fixtures. Quoted fixtures: ETI VAL-3-LB3-CP3-T5-MV-LVD-7PR with VAL-ASA mount Fee for service – $ 16,420.00 Notes: Any alteration or deviation from the services outlined in this proposal will be executed only upon written request and may become an extra charge over and above the estimate. All work described above to be done during standard working hours unless otherwise specified. This proposal may be withdrawn by us if not accepted within 30 days. Payment-in-full is due within 30 days of project completion. Additional costs due to abnormal fluctuations of commodity pricing are not included. Includes cost of lift/bucket truck. Respectfully submitted, Collins Electrical Construction Co. Josh Rezac – Project Manager - Special Projects Cell# 651-418-2833 / Fax # 651-292-0359 jrezac@collinsmn.com 89 Item 4. Acceptance of Proposal The prices, specifications, terms and conditions of this proposal are satisfactory and are hereby accepted. Collins Electrical Construction Co. is authorized to perform the work as specified. Signature: Date: 90 Item 4. Collins Electrical Construction Co. | 278 State Street | St. Paul, MN 55107 | Office: 651-224-2833 | Fax: 651-292-0359 | www.collinsmn.com Proposal / Contract Date: 2/26/26 Proposal submitted to: City of Columbia Heights Attn: Eric Hanson Work to be performed at: Top Valu #1 4950 Central Ave NE Columbia Heights, MN 55421 Address: 637 38th Ave. NE Phone/Email: 612-759-4013/ EHanson2@columbiaheightsmn.gov City, State, Zip Code: Columbia Heights, MN 55421 Project Name: Pole head replacements We are pleased to submit the following proposal to furnish and install all labor, material and permit fees to complete the following electrical installation list below. Replace exterior lighting • Provide and install (6) fixtures to replace (6) single-head pole lights, including removal and disposal of the existing fixture heads. Quoted fixtures: ETI VAL-3-LB3-CP3-T5-MV-LVD-7PR with VAL-ASA mount • Provide and install (2) fixtures to replace (1) double-head pole light, including removal and disposal of the existing fixture heads. Quoted fixtures: ETI VAL-3-LB3-CP3-T5-MV-LVD-7PR with VAL-ASA mount • Provide and install (7) fixtures to replace (7) building-mounted lights, including removal and disposal of the existing fixtures. Quoted fixtures: ETI VAL-3-LB3-CP3-T5-MV-LVD-7PR with VAL-WMB mount Fee for service – $10,290.00 Notes: Any alteration or deviation from the services outlined in this proposal will be executed only upon written request and may become an extra charge over and above the estimate. All work described above to be done during standard working hours unless otherwise specified. This proposal may be withdrawn by us if not accepted within 30 days. Payment-in-full is due within 30 days of project completion. Additional costs due to abnormal fluctuations of commodity pricing are not included. Includes cost of lift/bucket truck. Respectfully submitted, Collins Electrical Construction Co. Josh Rezac – Project Manager - Special Projects Cell# 651-418-2833 / Fax # 651-292-0359 jrezac@collinsmn.com 91 Item 4. Acceptance of Proposal The prices, specifications, terms and conditions of this proposal are satisfactory and are hereby accepted. Collins Electrical Construction Co. is authorized to perform the work as specified. Signature: Date: 92 Item 4. Collins Electrical Construction Co. | 278 State Street | St. Paul, MN 55107 | Office: 651-224-2833 | Fax: 651-292-0359 | www.collinsmn.com Proposal / Contract Date: 2/26/26 Proposal submitted to: City of Columbia Heights Attn: Eric Hanson Work to be performed at: Top Valu #2 2105 37th Ave NE Columbia Heights, MN 55421 Address: 637 38th Ave. NE Phone/Email: 612-759-4013/ EHanson2@columbiaheightsmn.gov City, State, Zip Code: Columbia Heights, MN 55421 Project Name: Site lighting replacements We are pleased to submit the following proposal to furnish and install all labor, material and permit fees to complete the following electrical installation list below. Replace exterior lighting • Provide and install (7) fixtures to replace (7) single-head pole lights, including removal and disposal of the existing fixture heads. Quoted fixtures: ETI VAL-3-LB3-CP3-T5-MV-LVD-7PR with VAL-ASA mount • Provide and install (7) fixtures to replace (7) building-mounted lights, including removal and disposal of the existing fixtures. Quoted fixtures: ETI VAL-3-LB3-CP3-T5-MV-LVD-7PR with VAL-WMB mount Fee for service – $9,730.00 Notes: Any alteration or deviation from the services outlined in this proposal will be executed only upon written request and may become an extra charge over and above the estimate. All work described above to be done during standard working hours unless otherwise specified. This proposal may be withdrawn by us if not accepted within 30 days. Payment-in-full is due within 30 days of project completion. Additional costs due to abnormal fluctuations of commodity pricing are not included. Includes cost of lift/bucket truck. Respectfully submitted, Collins Electrical Construction Co. Josh Rezac – Project Manager - Special Projects Cell# 651-418-2833 / Fax # 651-292-0359 jrezac@collinsmn.com 93 Item 4. Acceptance of Proposal The prices, specifications, terms and conditions of this proposal are satisfactory and are hereby accepted. Collins Electrical Construction Co. is authorized to perform the work as specified. Signature: Date: 94 Item 4. ITEM: Organics Services Contract Extension and Billing Updates. (10 Minutes) Presenting Item: David Cullen Public Works Director DEPARTMENT: Public Works BY/DATE: Jesse Davies / March 30, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND In 2024, council approved an updated Solid Waste Operating Policy (Resolution 2024-16) to continue to offer curbside organic collection. Updates were needed at that time as staff could not find a provider option for continued mixed compost and yard waste. A resident survey at the time showed preference for a smaller curbside pail or container. Most households generate only 6–10 lbs. of food organics per week. Better Futures, a Minnesota-based workforce nonprofit, was the only provider able to deliver weekly pail- emptying service without requiring an additional cart (single source provider rule was utilized to complete the contracting process). The City entered a two-year contract with Better Futures to pilot year-round consistent curbside organics collection. SUMMARY OF CURRENT STATUS Currently approximately 500 Columbia Heights households are enrolled for curbside compost collection. While overall citywide trash volumes have not yet decreased from previous years (current organics diversion is less than 60 tons per year out of 7,500 tons of total trash, with recent growth from new apartment buildings and homes), the program remains a key component of the upcoming Anoka County Waste Reduction Challenge launching in mid-2026. Participation in organics collection will be required for households to qualify for the lowest volume (30-gallon, every-other-week) trash service. Properties will still need to sign up for organics service and will be audited from time to time to ensure continuous participation. Better Futures has delivered curbside organics collection for more than 104 weeks to the participating properties citywide. Service performance has been strong, with only 47 missed pickups in the past year (less than one per week or less than 1% overall) and all issues resolved within 24 hours. In December 2025, the Refuse Coordinator and Better Futures representative attended the Sustainability Commission meeting to give an update on the on the compost collection program as well as Better Futures services. Based on the information provided as well as the plan to phase out pail collection , returning to comingled collection of yard waste and compost in 2029 the recommendation from the commission was to move forward with a new contract with Better Futures to continue services for three years. CITY COUNCIL WORK SESSION MEETING AGENDA SECTION WORK SESSION MEETING DATE APRIL 6, 2026 95 Item 5. City of Columbia Heights - Council Letter Page 2 Better Futures will maintain its current rate of $13.90 per pail per month for the first year of the extension. For 2025, the annual net cost to the City’s Refuse Fund was $34,551 after accounting for: Anoka County’s Solid Waste Plan as well as Minnesota State Statute require that households participating in curbside organics collection not be charged more than non-participating properties. Because the City already offers citywide organics service, the separate organics fee must be eliminated and the cost combined into the citywide general recycling fee (which covers recycling carts, yard waste, bulk recycling, organics, and the recycle center).The Finance Department plans to incorporate this change during the upcoming five-year rate study, with implementation targeted for January 2027. It should also be noted that before the proposed contract ends in March 2029, the City will issue an RFP to explore additional options (green-bag programs, commingled carts, dedicated organics carts, etc.) for residents to have curbside organic services. STAFF RECOMMENDATION Staff recommend extending the contract with Better Futures for three additional years through March 2029 (see attached contract) to continue curbside compost pickup. Staff will continue to update the council on plans to incorporate the state/county organics billing requirements into the citywide general recycling fee , as determined by the Finance Department though their current rate study. These updates will also be reflected in subsequent revisions of the City’s Solid Waste Operating Plan. Requested Council Action/ Discussion Topics / Key Questions Staff requests that the Council review and give feedback on continuing compost collection services with Better Futures for an additional three years. Additionally staff plans to keep council updated with efforts to comply with the Anoka County Solid Waste Plan and Minnesota State Statute billing requirements for organics services. ATTACHMENT(S) City of Columbia Heights Solid Waste Plan Anoka County Solid Waste Plan (excerpt) Organic Survey (excerpt) 2024 Contract for Organics Services with Better Futures Proposed 3yr Contract for Organic Services with Better Futures OVERALL EXPENSES FOR 2025 Organics supplies 3370 Collection & hauling 66058 Composting 5450 TOTAL 74,878$ OVERALL REVENUE FOR 2025 Participant fee revenue 25327 SCORE grant 15000 TOTAL 40,327$ NET EXPENSES TO REFUSE FUND (34,551)$ 96 Item 5. City of Columbia Heights Solid Waste Operating Policies* * As Authorized by the 2018 Amendments to the City Solid Waste Management Ordinances March 12, 2018 Updated by City Council: February 14, 2022 Resolution 2018-13 Updated by City Manager: January 12th, 2023 Updated by City Council: February 12th, 2024 Resolution 2024-16 City of Columbia Heights Department of Public Works 637 38th Avenue Columbia Heights, MN 55421 97 Item 5. Page 1 Contents Introduction 1 Section 1 Definitions .............................................................................................................. 2 Section 2 Goals and Plans ...................................................................................................... 4 Section 3 General Operations ................................................................................................ 5 Section 4 Garbage Operations ............................................................................................... 6 Section 5 General Recycling Operations ................................................................................ 7 Section 6 Problem Materials (Bulk), Appliances, and Electronic Waste Services. ................ 9 Section 7 Collection of Yard and Shrub Waste. ..................................................................... 9 Section 8 Collection of Source Separated Organics , Every Other Week Garbage Collection.10 Section 9 Fees and Charges other than Utility Rates. .......................................................... 11 Section 10 Resolution of Disputes. ........................................................................................ 11 Introduction The City of Columbia Heights has developed these standards as specific requirements for the storage, collection and transportation of residential solid waste. Th49520e goals of these standards are to: Establish a system for the orderly and regular collection of garbage, recyclables, problem materials, organics, and yard wastes in the city; Ensure that the disposal of the materials shall be accomplished in a sanitary manner; Ensure the protection of public health and safety and promote city cleanliness and livability ; Minimize vehicle wear and tear on streets and alleys due to large truck traffic; Provide high quality solid waste and recycling services in the most cost-effective manner possible; Be consistent with the requirements of the state statutes, state rules and Anoka County ordinances, and with state and Anoka County solid waste plans; and, Implement the City’s Garbage and Recycling Services Ordinance, Chapter 4 of the City’s code of ordinances through detailed instructions. To accomplish the above goals, it is important for the city to have specific and consistent instructions for residents to follow as part of the waste and recyclables collection system. These standards do not replace or supersede city ordinances. The City Manager’s authority for adopting or amending these standards comes from Chapter 4: Municipal Services, Article VII: Refuse and Recycling Services. These standards address: 98 Item 5. Page 2 Garbage, problem material, recyclables, yard waste and other waste collection and disposal requirements; Recycling programs; and, Other collection system details that are part of the city’s garbage collection system. Section 1 Definitions All terms used within these standards shall have the same definition as the Garbage and Recycling Services Ordinance 1646. For convenience, frequently used terms are listed and defined below: 1.1 Appliances include washers, dryers, refrigerators, freezers, air conditioners, dehumidifiers, humidifiers, microwaves, stoves, ranges, hot water heaters, water softeners and other, similar large household items that require electricity and/or special processing under Minnesota laws, but do not include “electronic waste.” 1.2 Construction debris means building materials, packaging, and rubble resulting from construction, remodeling, repair, and demolition of buildings . 1.3 Electronic waste (electronic items) has the meaning set forth in Minnesota Statutes, section 115A.1310, subdivision 7 as a “covered electronic device” and includes items such as television and computer monitors, computers, computer peripheral devices, fax machines, DVD players, video cassette recorders, other video display devices, cell phones and other small appliances with an electric cord. 1.4 Food waste means residential food waste and includes meal preparation and left over food scraps from households intentionally separated at the source by residents for the purpose of backyard composting or separate collection. 1.5 Garbage/Trash has the meaning set forth in Minnesota Statues , section 115A.03, subdivision 21, mixed municipal solid waste, and means solid waste from residential, commercial, industrial, and community activities that the generator of the waste aggregates for collection, but does not include auto hulks, street sweepings, ash, construction debris, mining waste, sludge, tree and agricultural waste, tires, lead acid batteries, motor and vehicle fluids and filters, and other materials collected, processed, and disposed of as separate waste streams. 1.6 Household hazardous waste has the meaning set forth in Minnesota Statutes, section 115A.96, subdivision 1, paragraph (b), and/or Minnesota Pollution Control Agency regulations and means waste generated from household activities that exhibits the characteristics of or that is listed as hazardous waste under agency rules, but does not include waste from commercial activities that is generated, stored, or present in a household and includes items such as paint, fluorescent light bulbs, mercury thermometers, cl eaning fluids, herbicides, pesticides, fertilizers and other waste as defined in Minnesota statutes or regulations in that paragraph. 99 Item 5. Page 3 1.7 Premise, Premises shall mean any dwelling unit, building and every other place where any person resides within the City, including properties with more than one dwelling unit and properties with premises attached to retail or commercial structures. 1.8 Problem materials means all large, bulky household materials which are too large for one person to pick up and/or do not fit within the garbage cart and include (but are not limited to) carpeting and padding, mattresses, chairs, couches, tables, appliances, and household electronic waste. 1.9 Residential dwelling unit (dwelling unit) is a separate dwelling place with a kitchen . 1.10 Solid waste(s) has the meaning set forth in Minnesota Statutes, section 116.06, subdivision 22(1)(9) but is further defined for purposes of this ordinance to include garbage, recyclables, appliances, problem materials, organics, yard waste, and household hazardous waste items. 100 Item 5. Page 4 Section 2 Goals and Plans 2.1 Background: The Minnesota Pollution Control Agency (MPCA) is mandated by the state legislature to recycle 75% of solid waste by 2030. The MPCA approved the latest version of the Metro Solid Waste Policy April 2017. In the document they specify numerous RBMPs (Recycling Best Management Practices) including organics recycling and bulk recycling. They are expecting and have been encouraging counties and cities in the metro area to begin implementing some of these RBMPs. The MPCA manages the SCORE (Select Committee On Recycling and the Environment) funds and distributes it to the counties. 2.2 Organized Collection: 2.2.1 It is the intent of the City Council to continue an organized collection system for the orderly and regular collection of garbage, recyclables, problem materials, source separated organic materials, yard waste, and other wastes in the city; to insure that the disposal of the materials shall be accomplished in a sanitary manner; to ensure the protection of public health and safety and promote city cleanliness and livability; to minimize vehicle wear and tear on streets and alleys due to large truck traffic; to provide high quality solid waste and recycling services in the most cost-effective manner possible; and, to be consistent with the requirements of the state statutes, state rules and Anoka County ordinances, and with state and Anoka County solid waste plans. 2.2.2 It is the intent of the City Council to utilize local owned and operated vendors for collection and processing of solid waste as much as is feasible. 2.3 Goals: The main goal of Columbia Heights Solid Waste Management is to reduce trash disposal, especially since the City pays separately by the ton for disposal. The more the city recycles the fewer trash tons and lower costs. By implementing the RBMPs the City expects to meet the MN State Legislators’ goal of diverting 75% of solid waste from the trash stream. 2.4 Solid Waste Management Plan: 2.4.1 Request for Proposals/Contracting: The City will create a separate hauling contract for each curbside refuse service, i.e., regular household trash, single-sort recycling, compost (yard waste/organics), and problem materials collection. The contract timelines will be staggered so contracts will not be renewed at the same time. Distinct contracts for each service are better to manage and enforce service standards and separating by time make transitions to new haulers smoother so all services are not changing at once. 2.4.2 Trash: The City will follow county and state waste management plans and policies for disposal of solid wastes. Therefore, most of the trash collected by the City’s organized system will be incinerated at a Refuse to Fuel facility to generate electricity or other alternate means to landfilling, credit swaps do not count toward this endeavor. 2.4.3 Curbside Recycling: The City of Columbia Heights will provide full-service recycling programs with various city-run curbside collections including: Weekly unlimited single-sort recycling, citywide Organics and yard waste curbside collection, Bulk (furniture, mattresses, carpet) reuse/recycling, Electronics recycling, Appliance recycling, Christmas tree recycling, multi- dwellings included, plus City buildings and events recycling. 101 Item 5. Page 5 2.4.4 Recycling Center: The City, in partnership with a local volunteer service organization, will operate a weekly drop-off center which is very convenient for Southern Anoka County residents to keep hazardous materials out of the waste and for recycling of special items that are not acceptable in the single-sort system. The City will continue to expand materials collected at the center to include plastics beyond the single-sort cart, cell phones, and small appliances as it becomes feasible to do so. A local volunteer service organization will also conduct the MN Composting Council’s "Plate to Garden Compost" fundraiser at the recycling center to promote organics recycling and to return fresh compost for participating households. 2.4.5 Reuse: The City will separate problem material (bulk, DIY demo) collection to its own hauling contract and require these items to be reused and/or recycled to the extent possible. The City will subsidize recycling costs, but require properties to pay for trash disposal of bulky material as they throw. The City will also assist with organizing reuse event s such as the Fix-it Clinic and Citywide Garage Sale program. The City will assist multi-family buildings with reuse of materials such as household goods and clothing. 2.4.6 Promotions/Education: 2.4.6.1 The City will conduct extensive promotions including two citywide flyers and direct outreach to multifamily and other rental properties (including tenant recycling kits). In addition, the City will produce localized publications for spring/fall cleaning and garage sale reuse and recycling information. The City will promote recycling through its own communication means monthly. 2.4.6.2 The City will translate recycling information for the top three languages in the city. 2.4.6.3 The City is offering a 30 gallon every-other-week trash service option in conjunction with organics recycling, plus there will be an educational requirement as well so the City may also help coordinate an Anoka County Master Recycler Course. 2.4.6.4 The City may also require residential rental properties to add tenant recycling expectations to the lease agreement. The City may incentivize multifamily properties when they complete a recycling program. 2.4.6.5 The City will recognize those Recycling Champions whose properties increase recycling and/or utilize the organics recycling service. Section 3 General Operations 3.1 Services Required: Every Residential Premise shall use the collection service provided by the City as directed in City Code CHAPTER 4: MUNICIPAL SERVICES. Multi-dwellings are considered residential properties for the purpose of refuse operations, but other split use properties with both dwelling units and commercial units can opt out of the City provided refuse services. City organized bulk services are not required for properties. 3.2 Policy Changes: The City Manager has the authority to change portions of this policy for those operational changes that will meet the council’s goals and plans. The Council can review and update at their discretion or for financial changes above the City Manager spending limit. The City will solicit bids for contracted services at the end of each agreement period. 102 Item 5. Page 6 3.3 Schedule Notification: Collection shall occur on days and in areas designated by the City. Schedule changes may be made for major holidays or for adverse weather conditions. The City will post a news flash on its website and social media for unscheduled service delays. Collection days may only be permanently modified after consulting with all refuse contractors and must gain the approval of the City Manager. Each premise will be notified of any change in collection day four (4) weeks before the change and again one (1) week before the change. 3.4 Collection Points: Directed per City Code CHAPTER 8: PUBLIC HEALTH AND SAFETY, except as otherwise described in this policy. Properties must have their containers set out for collection prior to 6:00 a.m. on the collection day for service. Property owners shall ensure obstructions are removed and hazards (such as accumulation of snow and ice) are mitigated before collection. Where these conditions exist refuse may not be collected until resolved. 3.5 Containers: The City shall provide each residential dwelling property with a garbage cart (30, 60, 90 gallon) or dumpster (2, 4, 6, 8 yards) and a clearly distinguished single-sort recycling container. All containers shall be handled in accordance with City Code CHAPTER 4: MUNICIPAL SERVICES. Any markings that appear on the outside of the carts or dumpsters that are not placed there by the hauler or the City shall be promptly removed by the customer. The City shall own the carts; residents are granted exclusive use of the carts at their address only. If a resident moves, the carts shall remain at the assigned premise. 3.6 Service Changes: Official changes will be made through the City and the hauler will be notified. If temporary discontinuation of collection is desired by the premise due to vacancy of the property, the request shall be made to the City. Approval or denial of the request shall be at the sole discretion of the City. 3.7 Customer Service: The contract hauler and other refuse vendors will perform customer service operations as dictated in contracts and agreements as supervised by the City. Section 4 Garbage Operations 4.1 Organized Collection: The City organizes collection of Solid Waste for all residential properties as directed by City Code CHAPTER 4: MUNICIPAL SERVICES. The City reserves the discretion to add other service locations (non -municipal) as agreed to by Council resolution. 4.2 Vendors: Contracted haulers and other refuse vendors will follow the duties and performance standards for garbage/trash operations as dictated in contracts and agreements as supervised by the City. 103 Item 5. Page 7 4.3 Trash Requirements: Each residence shall have its garbage and all other permissible disposable items collected a minimum of once each week, per City Code 8.301 STORAGE CONTAINERS, except as otherwise noted in this policy. Only household garbage shall be placed in the garbage containers. Items prohibited from disposal with garbage in the carts include, but may not be limited to: problem materials, tree and shrub waste, other yard waste, automotive parts or fluids, electronic waste, or hazardous waste. G arbage must be handled according to CHAPTER 8: PUBLIC HEALTH AND SAFETY. If the hauler determines a trash container is too contaminated with non -disposable materials, service will not be provided, nor will a refund be authorized. Collection of materials can be provided by the contracted hauler when issues are resolved. 4.4 Service Levels: There are also two classifications of household trash services which are “Full Service” and “Limited Service”. Households are considered triplex and below dwelling unit properties. Multi-dwellings are those properties with four or more dwelling units. City utility charges for trash service will be volume based following MN Statute CHAPTER 115A. WASTE MANAGEMENT. 4.4.1 Full Service: Full-service households are those who pay for the 90 gallon trash cart service, plus senior service properties with any size cart. They are allowed up to three extra trash bags of household trash. 4.5 Limited Service: Limited-service properties are not allowed extra material outside of the 60 or 30 gallon cart. 4.6 Multiple Dwelling: The contracted hauler shall provide each multiple dwelling (four and more units) premise with at least one standard dumpster (if not serviced by carts) and provide collection at a minimum of once/week. Multiple dwelling premises may not have extra garbage or waste outside of the provided cart or dumpster, except for problem materials. Section 5 General Recycling Operations 5.1 Vendors: Contracted haulers and other refuse vendors will follow the duties and performance standards for recycling operations as dictated in contracts and agreements as supervised by the City. 5.2 Requirement to Recycle: The City is required to provide all residents the ability to recycle a basic set of materials as set out in MN Statue 115A.552 OPPORTUNITY TO RECYCLE; therefore, the City’s basic refuse service package includes single-sort recycling. Single sort recyclable materials generated from premises will be collected a minimum of once every- other-week, except for multi-dwellings which will have weekly collection. All properties can order larger or additional containers, plus households can p lace additional recyclable materials outside of the cart when bagged (paper bags only NO plastic bags) or boxed in a manner that meets the contracted hauler specified procedures. The general recycling utility rate will be flat based on living quarter units and not charged on volume or weight. 104 Item 5. Page 8 5.2.1 Recycling Standards: Recyclable materials included as part of the city’s single-sort recycling system will be consistent with the designated MRF i.e., sorting plant requirements, except items by agreement with the City and the MRF to study methods for increasing the materials allowed. Recyclable materials are to be clean and kept as dry as practicable. If the hauler determines a recycling cart is too contaminated with non-recyclable materials, service will not be provided, nor will a refund be authorized. Collection of recycling materials can be provided by the contracted hauler when issues are resolved. 5.3 Rental Properties: The City will require residential rental properties to add tenant recycling expectations to the lease agreement. The City will provide rental properties with tenant recycling kits and advise upon request. 5.4 Training/Recognition: The city will coordinate recycle classes/tours at least once a year for residents. The city will assist multifamily buildings with completing recycling education and technical assistance. The City will recognize those Recycling Champions whose properties increase recycling and/or utilize the organics recycling service on an annual basis. 5.5 City of Columbia Heights Recycling Center . 5.5.1 Operations: The Recycling Center will operate according to City Code CHAPTER 4: MUNICIPAL SERVICES. The center will be open on Saturdays except for major holiday weekends. 5.5.2 Materials: The City’s recycling drop-off center will be used to provide convenience for disposal of certain hazardous wastes, but also recyclable items not accepted in the single-sort system. All items collected curbside will also be collected at the Recycling Center with the addition of scrap metal, used oil, oil filters, fluorescent bulbs, string lights, household batteries, and rimless tires. 5.5.3 Illegal Activities: Residents must leave only acceptable items or will be considered illegal dumping subject to penalties described in city ordinances and laws. No one may remove items dropped off for the Recycling Center as it becomes the property of the City, unless authorized by City staff. If persons do not leave the Recycling Center, when asked by the monitor, they will be reported for trespassing on City property. 5.5.4 Volunteers: The City will work with a non-profit service organization to monitor the Recycling Center and provide assistance to residents at the center. The organization shall be paid $3,000/year plus rebates for material value collected at the Recycling Center. The non-profit organization must provide their own insurance for members performing this activity and indemnify the City of their operations. 5.5.5 Other Activities: The Recycling Center will also be used by a local service organization to package and distribute fresh compost to the community, plus to promote organics recycling. The non-profit organization must provide their own insurance for members performing this activity and indemnify the City of their operations. 105 Item 5. Page 9 Section 6 Problem Materials (Bulk), Appliances, and Electronic Waste Services. 6.1 Vendors: Contracted haulers and other refuse vendors will follow the duties and performance standards for special material handling as dictated in contracts and agreements as supervised by the City. This service is intended for DIY cleaning or remodeling projects only. 6.2 Bulk (furniture, mattresses, carpet): The City will provide a curbside collection to properly dispose of problem materials (bulk). Premise will not place material outside until just prior to scheduled day. Where practicable, such items will be bagged, boxed, or bundled. The designated vendor must collect the items within four business days. Problem materials will be collected on the curb. All items must have come from the property where collected , i.e., no items from other premises. Properties will pay for items that cannot be reused or recycled and must be trashed. 6.3 Recycling: The City will arrange for reuse or recycling of items before disposing with the trash. Premises must keep problem materials inside, or otherwise protected from rain/snow until collection. In addition, furniture, mattresses, and bed springs that are known to be contaminated by bedbugs or other vermin must be securely bagged or wrapped to prevent infestation of other persons or property. If materials are wet or infested items are not sealed, the property will pay for disposal of the items. The City will subsidize items that can be reused or recycled. 6.4 Appliances: The City will provide a curbside collection to properly recycle appliances. Premises must call the designated vendor to schedule the special service and follow City Code 5A.205 to limit hazards to children. All items must have come from the property where collected, i.e., no items from other premises. 6.5 Electronics: The City will provide a convenient curbside collection to properly recycle electronic waste . Premises must call the designated vendor to schedule the special service. All items must have come from the property where collected, i.e., no items from other premises. 6.6 Other Reuse: Reduction of trash through reuse operations and events: The City will sponsor or partner with local service organizations for reu se events such as the Fix-It Clinic and Citywide Garage Sale Day. The City will also produce packets of local reuse vendors and options for residents to utilize when conducting spring and fall cleaning to reuse or recycle household goods and clothing. The non-profit organizations must provide their own insurance for members performing this activity and indemnify t he City of their operations. Section 7 Collection of Yard and Shrub Waste. 7.1 Vendors: Contracted haulers and other refuse vendors will follow the duties and performance standards for yard waste handling as dictated in contracts and agreements as supervised by the City. 106 Item 5. Page 10 7.2 Requirement to Collect: The City will provide a convenient curbside collection to properly recycle yard waste to assist property lawn care, plus to keep yard waste off the street and out of the storm drain which causes problems with street flooding and pollution of lakes and rivers. Therefore, the City’s basic refuse service package includes yard waste collection. 7.3 Container Standards: Must follow City Code CHAPTER 4: MUNICIPAL SERVICES . Those who choose to use the city-provided cart will not need to bag or bundle the yard waste. Household owned reusable containers will not be used to contain yard waste for collection by the designated hauler due to worker safety concerns and liability of handling private containers. 7.4 Compostability: Yard waste materials included as part of the City’s yard waste program will be consistent with the designated Yard Waste/Organics Recycling Facility i.e., the composter requirements. Brush must be bundled in manageable 3-foot lengths not to exceed an 18" roll. Woody yard waste not collected by the hauler, i.e., tree limbs, stumps, and roots greater than four (4) inches in diameter must be transported to a properly permitted and licensed tree waste transfer or handling facility, such as the Anoka County Bunker Hills site, by the property owner. Christmas trees will be collected when the property schedules it after the holiday season. If the hauler determines yard waste is too contaminated with non - compostable materials, service will not be provided, nor will a refund be authorized. Collection of yard waste can be provided by the contracted hauler after issues are resolved. Section 8 Collection of Source Separated Organics, Every Other Week Garbage Collection. 8.1 Vendors: Contracted haulers and other refuse vendors will follow the duties and performance standards for organics handling and composting as dictated in contracts and agreements as supervised by the City. 8.2 Organics Collection: The City will provide a convenient curbside collection to properly recycle organics by utilizing a sufficiently sized pail for organics (food scraps and food soiled paper). Premises can request the cart plus will receive a free kitchen starter kit and the required bags for disposal from the City. Apartment tenants and condos can order also, plus townhomes will be offered organic pails as well. An organics service fee will be charged. Collection will occur weekly on a city approved schedule. organics pails will be collected off the street curb for curbside refuse service. 8.3 Organics Standards: All food waste must be securely contained in a BPI-Certified compostable bag and disposed of in the city-provided pails only. Organics materials included as part of the City’s organics recycling program will be consistent with the designated Organics Recycling Facility i.e., the composter requirements. Paper plates, bowls, cups, dinnerware must have the BPI-Certificate on the packaging in order to compost it. If the hauler determines organic materials are too contaminated with non-compostable materials, service will not be provided, nor will a refund be authorized. Collection of organic materials can be provided by the contracted hauler when issues are resolved. 107 Item 5. Page 11 8.4 Low Volume Trash: The City will authorize 30-gallon limited-service garbage carts with every- other-week (EOW) garbage service; 30-gallon EOW garbage collection must be combined with organics collection. In addition, households must attend a city-approved recycling class for information on how to reduce trash and maximize recycling . Approval or denial of the request shall be at the sole discretion of the City. Section 9 Fees and Charges other than Utility Rates. 9.1 Bulk Collection and Disposal: Bulk that must be trashed will be paid by properties as they throw per contract rates. The City will pay the service fee at the contracted rate. 9.2 City Bulk Recycling Subsidy: Properties will receive one free appliance recycling charge per year and pay for additional appliances, based on the designated hauler rates. All properties will pay a flat $20 electronics (recycling) fee when service is scheduled, the City will pay the remaining hazardous waste and recycling expenses . The City will subsidize the full recycling cost for mattresses/box springs and scrap metal. Other household goods and DIY materials that can be recycled or reused (as determined by the City) will be paid by the City as well. 9.3 The City will incentivize multifamily buildings to complete recycling programs by offering one month of free recycling . 9.4 Yard Waste Cart Charges: Properties will pay for the optional yard cart at cost, plus delivery and removal fees at contracted rates (if properties do not hold on to the cart year-round). Supersedes Resolution 2023-14 City Service Rates. 9.5 Organics curbside collection charge: The city will charge $4/month to those properties that request the service and annually increase the rate at the same percentage as the service cost. Section 10 Resolution of Disputes. 10.1 Contractor: If there is a dispute between the customer and the Contractor regarding expenses related to poor service or damages caused by the Contractor’s actions, resident and/or property owner shall file a claim with the Contractor as the City is indemnified by contract from their operations. 10.2 City: If there is a dispute between the customer and the City regarding poor service and the City’s utility charge for refuse the customer may file a claim including any and all evidence related to the dispute (photographs, neighbor’s statements, etc.). The City may only deduct from the next utility bill the affected time period of the poor service. The Refuse Coordinator has authority to rebate up to 3 months of credit, the Public Works Director can authorize up to a year. The City Manager must approve any rebate timelines beyond one year. 10.3 Fines: Administrative fines imposed by the City can be appealed to the City Council and further in District Court if the property owner and/or resident seek additional remedy. 108 Item 5. 109 Item 5. 58 2024 – 2044 Anoka County Solid Waste Management Plan Organics Reduction, Reuse, and Recovery Policies 1. Organics reduction, reuse, and organics recovery efforts will focus on materials offering the greatest benefits, including: • resource conservation; • public health; • pollution prevention; and • economic benefits (jobs created/taxes paid by the industry/avoided disposal costs). 2. Organics collection services will be: • available to all generators in the County; • consistent and efficient; and • maximize the volume of organics diverted for composting. 3. Anoka County encourages and promotes waste reduction, reuse, and organics recovery. 4. Anoka County encourages any entity that holds a public event where mixed municipal solid waste (MSW) and recycling is collected to have sufficient organics containers available, provide clear, consistent signage, and ensure the material collected is composted. 5. Anoka County encourages the collection of additional compostable materials as technology and markets become available. 6. Commercial organics recovery in the metro area shall focus on generators of large quantities of organics through partnerships with the Minnesota Waste Wise Foundation, the region, and the MPCA. Anoka County: • will work to identify the generators of large volumes of organics; • will focus commercial organics reduction and recovery assistance to target outreach based on the environmental quantity of organics reduced or recovered; and • encourages and supports the collaboration of the MPCA, the County, and municipalities to address state and city codes and ordinances that inhibit organics recovery. Organics Recovery Strategies – The County will: 1. Provide required County reporting to the MPCA. (SWMPP requirement #2) 2. Collaborate where appropriate with the MPCA, the region, private industry, and or haulers to improve organics recovery data collection at businesses within the county. (SWMPP requirement #4) 3. Conduct annual food waste reduction challenges for residents. (SWMPP requirement #15) 4. Offer grants for food waste reduction, food to people, and food to animals programs. (SWMPP requirement #20) 5. Collect recyclables, organics, and trash on the same day within each community. (SWMPP requirement #30) 6. Make residential curbside organics collection available in cities with a population greater than 5,000 by 2030. (MSWMPP requirement #40) (See Appendix I for implementation details.) 110 Item 5. 66 2024 – 2044 Anoka County Solid Waste Management Plan 4. Waste from the County should be managed in processing facilities operating in a manner that protects the health, safety, and welfare of the public, as well as the environment, and • are designed for the waste materials accepted; • incorporate short- and long-term financial, societal, and environmental costs into pricing; • meet or exceed all applicable state and federal standards; • monitor for environmental impacts; and • actively screen wastes managed. Processing Strategies – The County will: 1. Participate in an annual joint commissioner and staff meeting on solid waste. (MSWMPP requirement #9) 2. Establish mandatory pre-processing of waste at resource recovery facilities and landfills within the County by 2030. (MSWMPP requirement #36) 3. Continue to support the implementation of Minn. Stat. 473.848 Restriction on Disposal. (MSWMPP requirement #58) 4. Manage wastes generated by the County following the Policy Plan, the Master Plan, and state law: (Minn. Stat. §§115A.46, 115A.471, and 473.848) a. County funding agreements for municipalities will require public entity waste to be processed if capacity is available; and b. Inform other public entities about the statutory requirement to process waste (state agencies, Metropolitan Council, schools, etc.). 5. Continue to allocate resources and efforts to higher levels of the hierarchy, including waste and toxicity reduction, reuse, recycling, and organics recovery. 6. Follow the Policy Plan waste certification criteria as found in Appendix D of the Metropolitan Solid Waste Management Policy Plan 2022-2042. 111 Item 5. 96 2024 – 2044 Anoka County Solid Waste Management Plan the legislature; the courts; a county; a statutory or home rule charter city; a town; a school district; another special taxing district; or any other general or special purpose unit of government in the state. Recycling Recycling is defined in Minn. Stat. §115A.03, Subd. 25b is the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. Minn. Stat. §115A.551 Subd. 1(a). also includes source-separated organic material and yard waste into the definition of a recyclable material. Minn. Stat. §115A.551, Subd. 2a sets a recycling goal for metropolitan counties that by December 31, 2030, 75% by weight of total solid waste generation will be recycled. Additionally, Minn. Stat. §115A.552, Subd. 1 requires counties to ensure that residents, including residents of single and multi- family dwellings, have an opportunity to recycle. County requirements for providing information, education, promotions, and encouraging nonresidential recycling are in Minn. Stat. §115A.552, Subd. 3 and 4. Minn. Stat. §115A.151 requires public entities, commercial buildings in the metropolitan area and sports facilities to recycle at least three types of recyclable materials and have those materials collected for recycling by a licensed hauler. This requirement applies to commercial entities which contract for waste service with a four-yard trash container or larger; are located within the seven-county metro area; and is a business classified in sectors 42 to 81 under the North American Industrial Classification System. Toxicity Reduction Minn. Stat. §115A.02 establishes waste toxicity reduction to serve the following purposes: protect the state's land, air, water, and other natural resources and the public health by improving waste management in the state. The Anoka County Solid Waste Management Plan interprets the statutory term "toxicity reduction" to mean reduction in the toxic/hazardous character of waste. Under more specific federal laws and Minn. Stat. §182.651 Subd. 14 and Minn. Rules 7045.0135 toxicity is one of seven characteristics of hazardous wastes, the others being corrosivity, ignitability (flammability), reactivity (explosiveness), oxidizers (permanganates), Minnesota lethality (LD50), acute hazardous waste (pesticides), characteristics of toxicity (heavy metals), and toxicity characteristic waste (chlorinated Solvents). Minn. Stat. §115A.1415 Subd. 15. Local government responsibilities. a. A city, county, or other public agency may choose to participate voluntarily in a product stewardship program. b. Cities, counties, and other public agencies are encouraged to work with producers and stewardship organizations to assist in meeting product stewardship program reuse and recycling obligations, by providing education and outreach or using other strategies. c. A city, county, or other public agency that participates in a product stewardship program must report for the first year of the program to the agency using the reporting form provided by the agency on the cost savings as a result of participation and describe how the savings were used. 112 Item 5. 113 Item 5. Curbside Organic s Collec tion Changes Coming in 2024 45 / 60 7.61%30 29.70%117 46.95%185 15.74%62 Q6 Collection of food organics in curbside compost carts will be discontinued after March 2024, which means a separate container will be needed for food organics only. What type of container would you prefer for curbside food organics collection? Answered: 394 Sk ipped: 0 TOTAL 394 #OTHER (PLEASE SPECIFY)DATE 1 Since I live in an apartment building, I would lik e to see the city offer an organics recycling site where apartment dwellers c an bring their compost. We had this in Spring Lak e Park , and it seemed s uccessful there. 1/6/2024 9:31 PM 2 Ass uming c ollection every two weeks, a 10/15 gallon cart would be a good size, if that exists 1/4/2024 8:13 AM 3 prefer to use 1 c ontainer for both purposes .1/4/2024 5:11 AM 4 I want bot h, small in the hous e and large outside for organics (not als o a sec ond large for y ard was te) 1/3/2024 9:36 PM 5 Either 1/3/2024 7:23 AM 6 20 gallon c art 1/2/2024 11:40 PM 0%10%20%30%40%50%60%70%80%90%1 00% None of the above 30-gal lon food organics... 5-gal lon food or ganics pail Other (please specify) ANSWER CHOICES RESPONSES None of the above 30-gallon food organic s c ollec tion cart 5-gallon food organic s pail Other (please s pecify) 114 Item 5. 115 Item 5. 116 Item 5. 117 Item 5. 118 Item 5. Page 1 of 4 City of Columbia Heights Source Separated Organics Collection and Hauling Services Agreement Table of Contents: 1. OVERVIEW: 2. DEFINITIONS: 3. GENERAL REQUIREMENTS: 4. OTHER REQUIREMENTS: 5. FAILURE TO PERFORM/TERMINATION INFORMATION: 6. LEGAL AND INSURANCE REQUIREMENTS: 7. PRICE SHEET: 1. OVERVIEW: 1.1. This Agreement is by and between the City of Columbia Heights, Minnesota (the “City) and Better Futures MN (the “contractor or hauler”) . As authorized by CITY OF COLUMBIA HEIGHTS, MINNESOTA CODE OF ORDINANCES CHAPTER 4: MUNICIPAL SERVICES, ARTICLE VII: GARBAGE AND RECYCLING SERVICES and further detailed in the SOLID WASTE OPERATING POLICY. 1.2. Recognizing Better Futures’ ability to successfully complete the first two year test pilot, we will extend the contract from April 2026 through March 2029. 2. DEFINITIONS: Refer to: SWOP (Solid Waste Operating Policy) 3. GENERAL REQUIREMENTS: 3.1. Primary tasks: 3.1.1. Contractor shall empty city pails with organics off the street curb citywide from properties that request for the service. Other material such as soiled pizza boxes and extra bags of organic material outside of the pail will also be taken. 3.1.2. Contractor shall remove and return pails from the front door for disabled and elderly and other properties as the city may order. 3.1.3. The contractor can schedule the routes as they see fit, but all pails will be emptied weekly. City reserves the right to direct a daily route. 3.1.4. Contractor shall only take organic material that is acceptable to the composter. 3.1.5. Contractor shall also cleanup spot if material has fallen out of pails when handling them. 3.1.6. Material will be transported to Malcolm transfer station where the City has an account and will pay tipping fees directly to the composter. The city reserves the right to change disposal/processing site locations although must compensate hauler for any additional expenses they may incur. 119 Item 5. Page 2 of 4 3.2. Billing: 3.2.1. City will guarantee a minimum payment for 400 pails. 3.2.2. Contractor will bill the city directly for the collection and hauling services at least monthly. 3.2.3. The City will only pay the service/disposal charges (as noted on price sheet) plus a fuel surcharge and any applicable taxes, but will not pay any other fees or charges. 3.2.4. Contractor must notify the City if collecting material from non-contracted properties on city loads and rebate the city for tipping fees for that material. 4. OTHER REQUIREMENTS: 4.1.1. Customer Service: Hauler will utilize the City’s work order (and customer service) management software or processes. The city will provide information/notifications to the public, but the contractor must communicate with properties when directed by the City. Vendor must provide a customer service phone number. Contractor will notify the city of any mass delays, and the City will in turn notify affected properties. 4.1.2. Records: Contractor will maintain service records. Haulers may be required to provide monthly tonnage reports, plus any other reports or information as requested by the City. 4.1.3. Audits. The City will conduct audits of service/billing records regularly. The City may also schedule a disposal audit, if it deems necessary, to track all materials and disposal location/processes etc. the contractor will pay for the audit if issues are noted. 4.1.4. Subcontracting is generally not allowed, and it must be approved by the City. 5. FAILURE TO PERFORM/TERMINATION INFORMATION: 5.1. Liquidated Damages/Failure to Perform: A “liquidated damage” (financial penalty) process is included for poor performance issues that may arise and be assessed to the contractor. 5.1.1. Failure to respond to legitimate service complaints, or city requests for information required to be provided under this agreement within one business day in a reasonable and professional manner - fifty dollars ($50) per incident. 5.1.2. Failure to empty pail(s) during a given week, contractor shall subtract the prorated service charge from the invoice including the minimum charge. 5.1.3. Failure to clean up spills during Collection operations - fifty dollars ($50} per incident. 5.2. Force Majeure - Whenever a period of time is provided for in this Agreement for either the City or Contractors to do or perform any act or obligation, neither party shall be liable for any delays or inability to perform due to causes beyond the control of said party such as terrorist act, war, riot, unavoidable casualty or damage to personnel, materials or equipment, fire, flood, storm, earthquake, tornado or any act of God, strike or lockout other than their own strike or lockout. The time period for the performance in question shall be extended for only the actual amount of time said party is so delayed. 5.3. Termination. 5.3.1. The City can terminate this Agreement if Contractor violates the terms of this Agreement, if such violation has occurred a second time (after a Failure to Perform notice was sent for the first offense). The City will notify contractor in writing of the repeating conditions 120 Item 5. Page 3 of 4 leading to the termination actions. Contractor must continue to provide the services for one month after final notice is given. 5.3.2. The City may also terminate this Agreement if Contractor fails to maintain County permits and licenses required to collect and transport MSW and/or Recyclables. 6. LEGAL AND INSURANCE REQUIREMENTS: 6.1. Binding Effect. The terms, covenants, and conditions of this Agreement shall apply to, and shall bind and inure to the benefit of the parties, their successors, and assigns. 6.2. Waste Handling Responsibilities: Upon collection of the refuse by the Contractor, the solid waste becomes the property and responsibility of the Contractor. Operations must comply with MN Statutes concerning solid waste handling regulations, plus the Anoka County Solid Waste Management Plan, and be acceptable to the City. Proposers must be licensed by Anoka County and the State of MN before award of contract. 6.3. Insurance: Contractor’s insurance must indemnify the City from accidents or problems caused by contractor operations. Must provide proof of insurance. 6.4. Bond: Contractor may be required to file a performance bond with the City. 6.5. Data Practices. Contractor agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. Contractor must immediately report to the City any requests from third parties for information relating to this Agreement. Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from Contractor's unlawful disclosure or use of data protected under state and federal laws. 7. PRICE SHEET: The city will pay contractor $13.90/per pail/month for the first year, plus a fuel surcharge when applies see below. Fuel/Energy Surcharge Table https://www.eia.gov/petroleum/gasdiesel/ Price of Diesel Fuel Per Gallon Exceeds $5.50 $6.00 $6.50 $7.00 $7.50 Surcharge % Applied to Invoice collection services 1% 2% 3% 4% 5% Starting for the second year an annual 3% increase will be added to the charges year over year. Additional increases can be requested, but work must continue to meet contract standards during negotiations. *Does not apply to tipping/material processing fees. Will need notice from transfer station/composter for fee increases. 121 Item 5. Page 4 of 4 8. Authorized Signatories: Owner and Contractor hereby agree to the Terms stipulated in this contract. Owner: Contractor: City of Columbia Heights, Minnesota Better Futures Minnesota By: By: (individual’s signature) Date: (date signed) By: Name: Title: (If CONTRACTOR is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest: (individual’s signature) Title: Title: (typed or printed) 122 Item 5. ITEM: Reminder: 2027 Budget Process Begins April 2026 (5 Minutes) Presented by Joseph Kloiber, Finance Director, and Aaron Chirpich, City Manager DEPARTMENT: Finance BY/DATE: Joseph Kloiber /March 30, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity X High Quality Public Spaces X Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND The City’s annual budget process begins each April with staff preparing estimates of activity for the following fiscal year, leading into detailed review by the City Manager with staff in July, resulting in the City Manager’s proposed budget provided to the City Council at the second regular Council meeting in August. This is followed by various reviews and potential changes by the City Council to arrive at the budget adopted each December to begin the new fiscal year each January. Although the first formal vote by the City Council in this process typically occurs in September, input by the City Council and EDA on the front end of the annual process th rough their respective stated goals and strategic plans are a critical input used by staff in the May and June preliminary preparation portion of the annual budget process. CURRENT STATUS Staff will craft individual department budgets that are consistent with the goals established by the Council during the strategic planning process. The current goals established by the Council include several large -scale projects and initiatives, which in the in the aggregate, exceed the near-term and mid-term resources available to accomplish those goals and plans. In response, the current five-year financial plan (summary attached) for the City’s tax-supported funds projects steady annual increases to the Gross Tax Levy. Staff would like to revisit this forecast and check in the with Council on this plan before staff begin individual departmental budgets. STAFF RECOMMENDATION Below CITY COUNCIL WORK SESSION MEETING AGENDA SECTION WORK SESSION MEETING DATE APRIL 6, 2026 123 Item 6. City of Columbia Heights - Council Letter Page 2 Requested Council Action/ Discussion Topics / Key Questions The City Council and EDA to consider the current status of its goals and plans , upon which staff will develop proposed budgets for 2027, and advise staff of any applicable updates to those goals and plans. ATTACHMENT(S) 2026 Calendar for 2027 Budget Process Excerpt from 2026 Budget Summary – Five-year plan 124 Item 6. 2027 Budget Preparation Manual 2026 CALENDAR CITY OF COLUMBIA HEIGHTS 2027 BUDGET PROCESS On or before April 15 Preparation guidelines provided to City departments by city manager and finance director. June 15 Department-proposed budgets finalized. July 1 – 17 Division heads, and other staff as applicable, meet individually with the city manager to review their respective proposed departmental budgets. August 10-21 Approximate date the Fiscal Disparities Levy is published by Anoka County. August 24 Submission of city manager’s proposed budget and levy to the City Council at a regular meeting. September 8 A summary presentation by finance director on the proposed 2027 budget at the City Council work session. September 14 The City Council adopts by resolution a proposed budget and property tax levy and the date of the final budget meeting. The final levy cannot exceed this proposed levy, but it can be less. September 30 Last date to certify to the County Auditor the proposed budget, property tax levy, and final budget meeting date. October 5 Council work session on 2027 budget, with presentations by departments November 2 Council work session on 2027 budget, with presentations by departments November 18-25 The approximate date that the County Auditor will send a parcel specific notice to property owners showing the proposed 2027 property taxes and the date of the public meeting. December 14 Public meeting to review the budget and final tax levy, as part of a regularly scheduled meeting. December 15 Certification of the final tax levy and adopted budget to the County Auditor. This must be certified on or before five working days after December 20. December 20 Certification of the tax levy and the public hearing to the Minnesota Department of Revenue. January 31 Certification of 2027 budget data to the Minnesota Office of the State Auditor, and newspaper publication of summary budget comparison for 2027 and 2026. 125 Item 6. CI T Y O F C O L U M B I A H E I G H T S FI V E - Y E A R F I N A N C I A L P L A N F O R T A X - S U P P O R T E D F U N D S Re v i s i o n d a t e 0 8 / 1 5 / 2 5 % C h a n g e i n G r o s s T a x L e v y 8. 4 % 9. 2 % 7. 0 % 7. 0 % 7. 0 % % C h a n g e i n O t h e r R e v e n u e 6. 7 % 9. 7 % 4. 0 % 3. 0 % 3. 0 % % C h a n g e i n O p e r a t i n g E x p e n s e 8. 7 % 8. 2 % 6. 0 % 5. 0 % 5. 0 % LG A U s e d f o r A n n u a l O p e r a t i o n s 40 0 , 0 0 0 - - - - LG A U s e d f o r A n n u a l D e b t S e r v i c e 40 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 1, 0 0 0 , 0 0 0 1, 0 0 0 , 0 0 0 LG A U s e d f o r C a p i t a l F u n d s 1, 8 2 4 , 0 0 0 2, 1 2 4 , 0 0 0 2, 1 5 1 , 0 0 0 1, 6 7 8 , 0 0 0 1, 7 0 5 , 0 0 0 Ge n e r a l F u n d O n e - T i m e T r a n s f e r - O u t - - - - - Ge n F u n d B a l a n c e a t 1 2 / 3 1 9, 4 8 9 , 0 0 0 9, 8 5 8 , 0 0 0 10 , 4 8 7 , 0 0 0 10 , 0 9 9 , 0 0 0 10 , 2 4 8 , 0 0 0 Ge n F u n d B a l a n c e a s % o f B u d g e t 47 % 46 % 46 % 43 % 41 % No t e : T h e d a t a a b o v e r e f l e c t s t h e t a x a m o u n t l a b e l e d a s " C i t y o r T o w n " o n a n n u a l p r o p e r t y t a x s t a t e m e n t s . T h i s i n c l u d e s t h e t a x l e v i e s f o r t h e C i t y , t h e L i b r a r y , t h e E D A , a n d d e b t s e r v i c e . Th e H R A s p e c i a l d i s t r i c t l e v y i s i n c l u d e d o n p r o p e r t y t a x s t a t e m e n t s w i t h i n t h e l i n e l a b e l e d a s " O t h e r S p e c i a l D i s t r i c t s " . T h e H R A l e v y i s n o t i n c l u d e d i n t h e d a t a a b o v e . - 3 , 0 0 0 , 0 0 0 6 , 0 0 0 , 0 0 0 9 , 0 0 0 , 0 0 0 1 2 , 0 0 0 , 0 0 0 1 5 , 0 0 0 , 0 0 0 1 8 , 0 0 0 , 0 0 0 2 1 , 0 0 0 , 0 0 0 2 4 , 0 0 0 , 0 0 0 2 7 , 0 0 0 , 0 0 0 3 0 , 0 0 0 , 0 0 0 3 3 , 0 0 0 , 0 0 0 20 2 5 2 0 2 6 2 0 2 7 2 0 2 8 2 0 2 9 LG A U s e d f o r O p e r a t i o n s & D e b t S v c Ot h e r R e v e n u e Gr o s s T a x L e v y : C i t y / E D A / L i b r a r y / D e b t Ta x - s u p p o r t e d : O p e r a t i n g E x p , D e b t S v c E x p & Ca p i t a l E x p 16 126 Item 6. ITEM: Coordinate Financing for Public Works Building Replacement with Statutory Deadlines (20 Minutes) Presented by Joseph Kloiber, Finance Director DEPARTMENT: Finance BY/DATE: Joseph Kloiber /March 18, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity X High Quality Public Spaces X Safe, Accessible and Built for Everyone _ Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND The City has included the replacement of the Municipal Service Center, aka the Public Works Building, in its long-term planning for the last several years. The planned financing is primarily long-term borrowing through the issuance general obligation bonds repaid annually with property taxes. The land has been acquired. The City has requested, and continues to lobby, the State of MN to fund as much as half of the estimated $30 million in construction costs. In addition, certain amounts of LGA and franchise fee revenue are potentially available for this project, as well as occupancy charges (rent) paid by the City’s utility operations. SUMMARY OF CURRENT STATUS The City’s current best estimate of the project timetable is: 2026 Q3 Select architect 2026 Q4 Begin design engineering 2027 Q1Complete design engineering 2027 Q2-2027 Q3 Site clearing, pollution and soil remediation, and general site prep 2027 Q4-2028 Q1 Solicit & award construction bid 2028 Q1 Issue GO CIP bonds 2028 Q2-2029 Q2 Construction Any charter or statutory authority available to the City Council to issue bonds for public facilities requires a 30-day reverse referendum period, during which a petition signed by registered voters equal to or greater than 5% of the voters in the last election can be submitted to request that the City Council place the decision to issue the bonds and the related tax increase on the ballot. STAFF RECOMMENDATION Based on the City’s experience issuing bonds in 2015 for replacement of the library, staff recommends that the City Council consider the option to schedule the 30-day reverse referendum period in a window of time that CITY COUNCIL WORK SESSION MEETING AGENDA SECTION WORK SESSION MEETING DATE APRIL 6, 2026 127 Item 7. City of Columbia Heights - Council Letter Page 2 would allow a successful reverse referendum petition to be a ballot question at a general election, rather than requiring a special election if a petition is successful. The only general election between now and the planned Q1 2028 bond issuance is November 3rd, 2026. Utilizing the authority under MN statute 475.521, the City can achieve this recommended timing as follows: 4/28/2026 - 5/16/2026 Publish notice of 5/26/2026 public hearing in official newspaper . 5/26/2026 Regular City Council meeting: Consent Agenda – Adopt a reimbursement resolution which preserves the City’s option under the Internal Revenue Code to finance the project using tax exempt bonds. This does not issue bonds; it is merely a routine federal requirement to make the option available to this project. Hold public hearing on a proposed 5-year Capital Improvement Plan (CIP) under M.S. 475.521, which calls for replacing the Public Works Building using bond financing repaid with property taxes. After closing the public hearing, the City Council would vote on a resolution to adopt this CIP. 6/26/2026 30-day reverse referendum period for possible petition ends. 8/11/2026 Last day to submit referendum question to 11/3/2026 general election ballot 11/3/2026 general election 3/13/2028 Regular City Council meeting: Adopt a “set sale” resolution calling for the bonds to be offered for sale to the market. 3/28/2028 Regular City Council meeting: The City Council will review the results of the marketing and vote on a resolution to adopt the low bid received. Requested Council Action/ Discussion Topics / Key Questions Staff requests that the City Council receive a presentation on the information above at the work session and provide direction to staff on the above recommendation. ATTACHMENT(S) Examples of potential bond financing for this project prepared by Municipal Advisor Ehlers, using 20- and 25- year repayment terms. 128 Item 7. City of Columbia Heights, Minnesota $31,430,000 General Obligation CIP Bonds, Series 2028 Assumes Current Market NonBQ "AA" Market Rates plus 50bps 20 Years Sources & Uses Dated 04/01/2028 | Delivered 04/01/2028 Sources Of Funds Par Amount of Bonds $31,430,000.00 Total Sources $31,430,000.00 Uses Of Funds Total Underwriter's Discount (0.800%)251,440.00 Costs of Issuance 150,000.00 Deposit to Capitalized Interest (CIF) Fund 1,027,922.92 Deposit to Project Construction Fund 30,000,000.00 Rounding Amount 637.08 Total Uses $31,430,000.00 Series 2028 GO CIP Bonds | SINGLE PURPOSE | 3/20/2026 | 8:16 AM 129 Item 7. City of Columbia Heights, Minnesota $31,430,000 General Obligation CIP Bonds, Series 2028 Assumes Current Market NonBQ "AA" Market Rates plus 50bps 20 Years Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 04/01/2028 ------- 02/01/2029 --1,027,922.92 1,027,922.92 (1,027,922.92)-- 08/01/2029 --616,753.75 616,753.75 -616,753.75 - 02/01/2030 1,120,000.00 2.750%616,753.75 1,736,753.75 -1,736,753.75 2,353,507.50 08/01/2030 --601,353.75 601,353.75 -601,353.75 - 02/01/2031 1,155,000.00 2.850%601,353.75 1,756,353.75 -1,756,353.75 2,357,707.50 08/01/2031 --584,895.00 584,895.00 -584,895.00 - 02/01/2032 1,185,000.00 2.950%584,895.00 1,769,895.00 -1,769,895.00 2,354,790.00 08/01/2032 --567,416.25 567,416.25 -567,416.25 - 02/01/2033 1,220,000.00 3.050%567,416.25 1,787,416.25 -1,787,416.25 2,354,832.50 08/01/2033 --548,811.25 548,811.25 -548,811.25 - 02/01/2034 1,260,000.00 3.150%548,811.25 1,808,811.25 -1,808,811.25 2,357,622.50 08/01/2034 --528,966.25 528,966.25 -528,966.25 - 02/01/2035 1,300,000.00 3.200%528,966.25 1,828,966.25 -1,828,966.25 2,357,932.50 08/01/2035 --508,166.25 508,166.25 -508,166.25 - 02/01/2036 1,340,000.00 3.300%508,166.25 1,848,166.25 -1,848,166.25 2,356,332.50 08/01/2036 --486,056.25 486,056.25 -486,056.25 - 02/01/2037 1,385,000.00 3.400%486,056.25 1,871,056.25 -1,871,056.25 2,357,112.50 08/01/2037 --462,511.25 462,511.25 -462,511.25 - 02/01/2038 1,430,000.00 3.500%462,511.25 1,892,511.25 -1,892,511.25 2,355,022.50 08/01/2038 --437,486.25 437,486.25 -437,486.25 - 02/01/2039 1,480,000.00 3.650%437,486.25 1,917,486.25 -1,917,486.25 2,354,972.50 08/01/2039 --410,476.25 410,476.25 -410,476.25 - 02/01/2040 1,535,000.00 3.800%410,476.25 1,945,476.25 -1,945,476.25 2,355,952.50 08/01/2040 --381,311.25 381,311.25 -381,311.25 - 02/01/2041 1,595,000.00 3.900%381,311.25 1,976,311.25 -1,976,311.25 2,357,622.50 08/01/2041 --350,208.75 350,208.75 -350,208.75 - 02/01/2042 1,655,000.00 4.000%350,208.75 2,005,208.75 -2,005,208.75 2,355,417.50 08/01/2042 --317,108.75 317,108.75 -317,108.75 - 02/01/2043 1,720,000.00 4.150%317,108.75 2,037,108.75 -2,037,108.75 2,354,217.50 08/01/2043 --281,418.75 281,418.75 -281,418.75 - 02/01/2044 1,790,000.00 4.350%281,418.75 2,071,418.75 -2,071,418.75 2,352,837.50 08/01/2044 --242,486.25 242,486.25 -242,486.25 - 02/01/2045 1,870,000.00 4.550%242,486.25 2,112,486.25 -2,112,486.25 2,354,972.50 08/01/2045 --199,943.75 199,943.75 -199,943.75 - 02/01/2046 1,955,000.00 4.650%199,943.75 2,154,943.75 -2,154,943.75 2,354,887.50 08/01/2046 --154,490.00 154,490.00 -154,490.00 - 02/01/2047 2,045,000.00 4.750%154,490.00 2,199,490.00 -2,199,490.00 2,353,980.00 08/01/2047 --105,921.25 105,921.25 -105,921.25 - 02/01/2048 2,145,000.00 4.800%105,921.25 2,250,921.25 -2,250,921.25 2,356,842.50 08/01/2048 --54,441.25 54,441.25 -54,441.25 - 02/01/2049 2,245,000.00 4.850%54,441.25 2,299,441.25 -2,299,441.25 2,353,882.50 Total $31,430,000.00 -$16,708,367.92 $48,138,367.92 (1,027,922.92)$47,110,445.00 - Significant Dates Dated 4/01/2028 First Coupon Date 2/01/2029 Yield Statistics Bond Year Dollars $394,376.67 Average Life 12.548 Years Average Coupon 4.2366522% Net Interest Cost (NIC)4.3004086% True Interest Cost (TIC)4.2670664% Bond Yield for Arbitrage Purposes 4.1813751% All Inclusive Cost (AIC)4.3186568% IRS Form 8038 Net Interest Cost 4.2366522% Weighted Average Maturity 12.548 Years Series 2028 GO CIP Bonds | SINGLE PURPOSE | 3/20/2026 | 8:16 AM 130 Item 7. City of Columbia Heights, Minnesota $31,430,000 General Obligation CIP Bonds, Series 2028 Assumes Current Market NonBQ "AA" Market Rates plus 50bps 20 Years Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total 02/01/2029 --1,027,922.92 1,027,922.92 (1,027,922.92)-- 02/01/2030 1,120,000.00 2.750%1,233,507.50 2,353,507.50 -2,353,507.50 2,471,182.88 02/01/2031 1,155,000.00 2.850%1,202,707.50 2,357,707.50 -2,357,707.50 2,475,592.88 02/01/2032 1,185,000.00 2.950%1,169,790.00 2,354,790.00 -2,354,790.00 2,472,529.50 02/01/2033 1,220,000.00 3.050%1,134,832.50 2,354,832.50 -2,354,832.50 2,472,574.13 02/01/2034 1,260,000.00 3.150%1,097,622.50 2,357,622.50 -2,357,622.50 2,475,503.63 02/01/2035 1,300,000.00 3.200%1,057,932.50 2,357,932.50 -2,357,932.50 2,475,829.13 02/01/2036 1,340,000.00 3.300%1,016,332.50 2,356,332.50 -2,356,332.50 2,474,149.13 02/01/2037 1,385,000.00 3.400%972,112.50 2,357,112.50 -2,357,112.50 2,474,968.13 02/01/2038 1,430,000.00 3.500%925,022.50 2,355,022.50 -2,355,022.50 2,472,773.63 02/01/2039 1,480,000.00 3.650%874,972.50 2,354,972.50 -2,354,972.50 2,472,721.13 02/01/2040 1,535,000.00 3.800%820,952.50 2,355,952.50 -2,355,952.50 2,473,750.13 02/01/2041 1,595,000.00 3.900%762,622.50 2,357,622.50 -2,357,622.50 2,475,503.63 02/01/2042 1,655,000.00 4.000%700,417.50 2,355,417.50 -2,355,417.50 2,473,188.38 02/01/2043 1,720,000.00 4.150%634,217.50 2,354,217.50 -2,354,217.50 2,471,928.38 02/01/2044 1,790,000.00 4.350%562,837.50 2,352,837.50 -2,352,837.50 2,470,479.38 02/01/2045 1,870,000.00 4.550%484,972.50 2,354,972.50 -2,354,972.50 2,472,721.13 02/01/2046 1,955,000.00 4.650%399,887.50 2,354,887.50 -2,354,887.50 2,472,631.88 02/01/2047 2,045,000.00 4.750%308,980.00 2,353,980.00 -2,353,980.00 2,471,679.00 02/01/2048 2,145,000.00 4.800%211,842.50 2,356,842.50 -2,356,842.50 2,474,684.63 02/01/2049 2,245,000.00 4.850%108,882.50 2,353,882.50 -2,353,882.50 2,471,576.63 Total $31,430,000.00 -$16,708,367.92 $48,138,367.92 (1,027,922.92)$47,110,445.00 $49,465,967.25 Significant Dates Dated 4/01/2028 First Coupon Date 2/01/2029 Yield Statistics Bond Year Dollars $394,376.67 Average Life 12.548 Years Average Coupon 4.2366522% Net Interest Cost (NIC)4.3004086% True Interest Cost (TIC)4.2670664% Bond Yield for Arbitrage Purposes 4.1813751% All Inclusive Cost (AIC)4.3186568% Series 2028 GO CIP Bonds | SINGLE PURPOSE | 3/20/2026 | 8:16 AM 131 Item 7. City of Columbia Heights, Minnesota $31,515,000 General Obligation CIP Bonds, Series 2028 Assumes Current Market NonBQ "AA" Market Rates plus 50bps 25 Years Sources & Uses Dated 04/01/2028 | Delivered 04/01/2028 Sources Of Funds Par Amount of Bonds $31,515,000.00 Total Sources $31,515,000.00 Uses Of Funds Total Underwriter's Discount (0.800%)252,120.00 Costs of Issuance 150,000.00 Deposit to Capitalized Interest (CIF) Fund 1,110,466.67 Deposit to Project Construction Fund 30,000,000.00 Rounding Amount 2,413.33 Total Uses $31,515,000.00 Series 2028 GO CIP Bonds | SINGLE PURPOSE | 3/20/2026 | 8:17 AM 132 Item 7. City of Columbia Heights, Minnesota $31,515,000 General Obligation CIP Bonds, Series 2028 Assumes Current Market NonBQ "AA" Market Rates plus 50bps 25 Years Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 04/01/2028 ------- 02/01/2029 --1,110,466.67 1,110,466.67 (1,110,466.67)-- 08/01/2029 --666,280.00 666,280.00 -666,280.00 - 02/01/2030 795,000.00 2.750%666,280.00 1,461,280.00 -1,461,280.00 2,127,560.00 08/01/2030 --655,348.75 655,348.75 -655,348.75 - 02/01/2031 820,000.00 2.850%655,348.75 1,475,348.75 -1,475,348.75 2,130,697.50 08/01/2031 --643,663.75 643,663.75 -643,663.75 - 02/01/2032 840,000.00 2.950%643,663.75 1,483,663.75 -1,483,663.75 2,127,327.50 08/01/2032 --631,273.75 631,273.75 -631,273.75 - 02/01/2033 865,000.00 3.050%631,273.75 1,496,273.75 -1,496,273.75 2,127,547.50 08/01/2033 --618,082.50 618,082.50 -618,082.50 - 02/01/2034 895,000.00 3.150%618,082.50 1,513,082.50 -1,513,082.50 2,131,165.00 08/01/2034 --603,986.25 603,986.25 -603,986.25 - 02/01/2035 920,000.00 3.200%603,986.25 1,523,986.25 -1,523,986.25 2,127,972.50 08/01/2035 --589,266.25 589,266.25 -589,266.25 - 02/01/2036 950,000.00 3.300%589,266.25 1,539,266.25 -1,539,266.25 2,128,532.50 08/01/2036 --573,591.25 573,591.25 -573,591.25 - 02/01/2037 980,000.00 3.400%573,591.25 1,553,591.25 -1,553,591.25 2,127,182.50 08/01/2037 --556,931.25 556,931.25 -556,931.25 - 02/01/2038 1,015,000.00 3.500%556,931.25 1,571,931.25 -1,571,931.25 2,128,862.50 08/01/2038 --539,168.75 539,168.75 -539,168.75 - 02/01/2039 1,050,000.00 3.650%539,168.75 1,589,168.75 -1,589,168.75 2,128,337.50 08/01/2039 --520,006.25 520,006.25 -520,006.25 - 02/01/2040 1,090,000.00 3.800%520,006.25 1,610,006.25 -1,610,006.25 2,130,012.50 08/01/2040 --499,296.25 499,296.25 -499,296.25 - 02/01/2041 1,130,000.00 3.900%499,296.25 1,629,296.25 -1,629,296.25 2,128,592.50 08/01/2041 --477,261.25 477,261.25 -477,261.25 - 02/01/2042 1,175,000.00 4.000%477,261.25 1,652,261.25 -1,652,261.25 2,129,522.50 08/01/2042 --453,761.25 453,761.25 -453,761.25 - 02/01/2043 1,220,000.00 4.150%453,761.25 1,673,761.25 -1,673,761.25 2,127,522.50 08/01/2043 --428,446.25 428,446.25 -428,446.25 - 02/01/2044 1,270,000.00 4.350%428,446.25 1,698,446.25 -1,698,446.25 2,126,892.50 08/01/2044 --400,823.75 400,823.75 -400,823.75 - 02/01/2045 1,325,000.00 4.550%400,823.75 1,725,823.75 -1,725,823.75 2,126,647.50 08/01/2045 --370,680.00 370,680.00 -370,680.00 - 02/01/2046 1,390,000.00 4.650%370,680.00 1,760,680.00 -1,760,680.00 2,131,360.00 08/01/2046 --338,362.50 338,362.50 -338,362.50 - 02/01/2047 1,450,000.00 4.750%338,362.50 1,788,362.50 -1,788,362.50 2,126,725.00 08/01/2047 --303,925.00 303,925.00 -303,925.00 - 02/01/2048 1,520,000.00 4.800%303,925.00 1,823,925.00 -1,823,925.00 2,127,850.00 08/01/2048 --267,445.00 267,445.00 -267,445.00 - 02/01/2049 1,595,000.00 4.850%267,445.00 1,862,445.00 -1,862,445.00 2,129,890.00 08/01/2049 --228,766.25 228,766.25 -228,766.25 - 02/01/2050 1,670,000.00 4.900%228,766.25 1,898,766.25 -1,898,766.25 2,127,532.50 08/01/2050 --187,851.25 187,851.25 -187,851.25 - 02/01/2051 1,755,000.00 4.950%187,851.25 1,942,851.25 -1,942,851.25 2,130,702.50 08/01/2051 --144,415.00 144,415.00 -144,415.00 - 02/01/2052 1,840,000.00 4.950%144,415.00 1,984,415.00 -1,984,415.00 2,128,830.00 08/01/2052 --98,875.00 98,875.00 -98,875.00 - 02/01/2053 1,930,000.00 5.000%98,875.00 2,028,875.00 -2,028,875.00 2,127,750.00 08/01/2053 --50,625.00 50,625.00 -50,625.00 - 02/01/2054 2,025,000.00 5.000%50,625.00 2,075,625.00 -2,075,625.00 2,126,250.00 Total $31,515,000.00 -$22,806,731.67 $54,321,731.67 (1,110,466.67)$53,211,265.00 - Significant Dates Dated 4/01/2028 First Coupon Date 2/01/2029 Yield Statistics Bond Year Dollars $500,407.50 Average Life 15.878 Years Average Coupon 4.5576319% Net Interest Cost (NIC)4.6080148% True Interest Cost (TIC)4.5643478% Bond Yield for Arbitrage Purposes 4.4900969% All Inclusive Cost (AIC)4.6089417% IRS Form 8038 Net Interest Cost 4.5576319% Weighted Average Maturity 15.878 Years Series 2028 GO CIP Bonds | SINGLE PURPOSE | 3/20/2026 | 8:17 AM 133 Item 7. City of Columbia Heights, Minnesota $31,515,000 General Obligation CIP Bonds, Series 2028 Assumes Current Market NonBQ "AA" Market Rates plus 50bps 25 Years Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total 02/01/2029 --1,110,466.67 1,110,466.67 (1,110,466.67)-- 02/01/2030 795,000.00 2.750%1,332,560.00 2,127,560.00 -2,127,560.00 2,233,938.00 02/01/2031 820,000.00 2.850%1,310,697.50 2,130,697.50 -2,130,697.50 2,237,232.38 02/01/2032 840,000.00 2.950%1,287,327.50 2,127,327.50 -2,127,327.50 2,233,693.88 02/01/2033 865,000.00 3.050%1,262,547.50 2,127,547.50 -2,127,547.50 2,233,924.88 02/01/2034 895,000.00 3.150%1,236,165.00 2,131,165.00 -2,131,165.00 2,237,723.25 02/01/2035 920,000.00 3.200%1,207,972.50 2,127,972.50 -2,127,972.50 2,234,371.13 02/01/2036 950,000.00 3.300%1,178,532.50 2,128,532.50 -2,128,532.50 2,234,959.13 02/01/2037 980,000.00 3.400%1,147,182.50 2,127,182.50 -2,127,182.50 2,233,541.63 02/01/2038 1,015,000.00 3.500%1,113,862.50 2,128,862.50 -2,128,862.50 2,235,305.63 02/01/2039 1,050,000.00 3.650%1,078,337.50 2,128,337.50 -2,128,337.50 2,234,754.38 02/01/2040 1,090,000.00 3.800%1,040,012.50 2,130,012.50 -2,130,012.50 2,236,513.13 02/01/2041 1,130,000.00 3.900%998,592.50 2,128,592.50 -2,128,592.50 2,235,022.13 02/01/2042 1,175,000.00 4.000%954,522.50 2,129,522.50 -2,129,522.50 2,235,998.63 02/01/2043 1,220,000.00 4.150%907,522.50 2,127,522.50 -2,127,522.50 2,233,898.63 02/01/2044 1,270,000.00 4.350%856,892.50 2,126,892.50 -2,126,892.50 2,233,237.13 02/01/2045 1,325,000.00 4.550%801,647.50 2,126,647.50 -2,126,647.50 2,232,979.88 02/01/2046 1,390,000.00 4.650%741,360.00 2,131,360.00 -2,131,360.00 2,237,928.00 02/01/2047 1,450,000.00 4.750%676,725.00 2,126,725.00 -2,126,725.00 2,233,061.25 02/01/2048 1,520,000.00 4.800%607,850.00 2,127,850.00 -2,127,850.00 2,234,242.50 02/01/2049 1,595,000.00 4.850%534,890.00 2,129,890.00 -2,129,890.00 2,236,384.50 02/01/2050 1,670,000.00 4.900%457,532.50 2,127,532.50 -2,127,532.50 2,233,909.13 02/01/2051 1,755,000.00 4.950%375,702.50 2,130,702.50 -2,130,702.50 2,237,237.63 02/01/2052 1,840,000.00 4.950%288,830.00 2,128,830.00 -2,128,830.00 2,235,271.50 02/01/2053 1,930,000.00 5.000%197,750.00 2,127,750.00 -2,127,750.00 2,234,137.50 02/01/2054 2,025,000.00 5.000%101,250.00 2,126,250.00 -2,126,250.00 2,232,562.50 Total $31,515,000.00 -$22,806,731.67 $54,321,731.67 (1,110,466.67)$53,211,265.00 $55,871,828.25 Significant Dates Dated 4/01/2028 First Coupon Date 2/01/2029 Yield Statistics Bond Year Dollars $500,407.50 Average Life 15.878 Years Average Coupon 4.5576319% Net Interest Cost (NIC)4.6080148% True Interest Cost (TIC)4.5643478% Bond Yield for Arbitrage Purposes 4.4900969% All Inclusive Cost (AIC)4.6089417% Series 2028 GO CIP Bonds | SINGLE PURPOSE | 3/20/2026 | 8:17 AM 134 Item 7. ITEM: City Manager Follow Up on Previous Work Session Topics. (15 Minutes) Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Administration BY/DATE: Aaron Chirpich / March 31, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community FOLLOW UP ITEMS Staffing Updates Ratio Fan Project 3932 Central Ave. Apartment Updates RTS video Flags for Council Chambers Event update regarding participation at the upcoming New Brighton Tibet Fest. Upcoming Boards and Commissions Social on April 15, 2026. LMC Nominations. Congressionally directed spending. Municipal consent re Hwy 65. CITY COUNCIL WORK SESSION MEETING AGENDA SECTION WORK SESSION MEETING DATE APRIL 6, 2026 135 Item 8. ITEM: Council Corner. Monthly Calendar Sharing Monthly Event Notification, Attendance and Past Event Updates Monthly Proclamations and Meeting Guests Presenting Item: Amáda Márquez Simula, Mayor DEPARTMENT: Administration BY/DATE: Sara Ion / March 30, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community ATTACHMENT(S) City of Columbia Heights Monthly Council Meeting and Event Calendar Mayoral Proclamation List Draft Proclamations CITY COUNCIL WORK SESSION MEETING AGENDA SECTION WORK SESSION MEETING DATE APRIL 6, 2026 136 Item 9. 1 3/31/2026 10:52 AMCity Council Meetings and Events Su Mo Tu We Th Fr Sa 123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 April 2026 Su Mo Tu We Th Fr Sa 12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031 May 2026April 2026 Mar 29 30 31 Apr 1 2 3 4 5:30pm Library Board - Public Library - City Meetings 6:00pm Firefighter John Murphy Badge Pinning (Public 5 6 7 8 9 10 11 5:00pm EDA Meeting - City Hall - City Meetings 6:00pm City Council Work Session - City Hall - City Meetings 5:00pm Cocoa & Cops (Don Goyo) - Tabitha Wood 6:00pm Planning Commission - City Hall - City Meetings 12 13 14 15 16 17 18 6:00pm City Council Meeting - City Council Chambers (City Meetings) - City Council Meetings and Events 5:00pm Boards and Commissions 5:00pm Metro Cities Annual Meeting 6:00pm Sustainability Commission - City 6:30pm Neighborhood Watch Meeting (Microsoft Teams 7:00pm Charter Commission Meeting (CH - Shared Vision 19 20 21 22 23 24 25 6:00pm Parks and Recreation Commission - City Hall - City Meetings 11:00am 2026 Arbor Day Tree Planting Ceremony (Huset Park East) - City Council Meetings and Events 26 27 28 29 30 May 1 2 5:00pm LBAE Meeting (Confirmed 5pm Start) (CH - Council 6:00pm City Council Meeting - City Council Chambers - SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 137 Item 9. MAYORAL PROCLAMATIONS / DECLARATIONS ISSUED 2017 - CURRENT 2026 January 19, MLK Day 1/12/2026 Tom Lettness / Heights Theater 1/26/2026 Winter Salt Week, Jan 25-31 1/26/2026 Holocaust Remembrance, Jan 27 1/26/2026 February 1 World Hijab Day 1/26/2026 February Black History Month 1/26/2026 Racial Covenant Awareness 2/09/2026 March 2-6, School Breakfast Week 3/09/2026 Developmental Disability Awareness Month 3/09/2026 Women’s History and International Women’s Day 3/09/2026 Tibetan Uprising Day 3/09/2026 Transit Employee Appreciation Day TBD - Drafted for 3/09/2026 March 31, Trans Day of Visibility 3/23/2026 April 6-12, National Library Week 3/23/2026 April Fair Housing Month TBD Arbor Day / Arbor Month TBD Earth Day TBD Autism Acceptance Month TBD May, Bike Month Proposed 5/11/2026 2025 January 20, MLK Day 1/13/2025 February 1 World Hijab Day 1/27/2025 February Black History Month 1/27/2025 February 13, Racial Covenant 1/27/2025 March 3-7, School Breakfast Week 2/24/2025 March Developments Disability Awareness Month 2/24/2025 March 8, Int. Women’s Day & Women’s History Month 2/24/2025 March 31, Trans Day of Visibility 3/24/2025 April Fair Housing Month 3/24/2025 April 6-12, National Library Week 3/24/2025 April 22, Earth Day 4/14/2025 April 25 Arbor Day and May Arbor Month 4/14/2025 April Autism Acceptance Month 4/14/2025 April Volunteer Month 4/14/2025 May, Asian and Pacific Islander Month 4/28/2025 May 11-17, Police Week 5/12/2025 May 19-24, Public Works Week 5/12/2025 May Foster Care Awareness 5/27/2025 May, Menstrual Hygiene 5/27/2025 138 Item 9. MAYORAL PROCLAMATIONS / DECLARATIONS ISSUED 2017 - CURRENT June 6, Gun Violence Awareness 5/27/2025 June Pride Month 6/09/2025 June Immigrant Heritage Month 6/09/2025 June 19, Juneteenth 6/09/2025 July 1: Somali American Day 6/23/2025 Meditation Center 10th Anniversary 7/14/2025 Dahli Lama 90th Birthday 7/14/2025 July 26, Disability Independence Day 7/14/2025 August 1, Heights Bakery Day 7/28/2025 August 4, Assistance Dog Day 7/28/2025 August 5, National Night Out Proclamation 7/28/2025 August, 14 Monarch Butterfly Day / Monarch Fest 8/11/2025 August 21: Senior Citizen Day 8/25/2025 September National Suicide Prevention Awareness Month 8/25/2025 September, Hunger Action Month 8/25/2025 September 17-23, Constitution Week 9/08/2025 September 13, Columbia Heights Pride 9/08/2025 September 15-October 15: Latine Heritage Month 9/22/2025 October 2025, Pedestrian Safety Month (Walktober) 9/22/2025 October 2025, Polish American Heritage Month 9/22/2025 October 2025, Domestic Violence Awareness Month 9/22/2025 October 5-11, Fire Prevention Week 9/22/2025 October 13, Indigenous Peoples’ Day 10/14/2025 October, National Breast Cancer Awareness Month 10/14/2025 October, Dysautonomia Awareness Month 10/27/2025 Booster Appreciation Proclamation 10/27/2025 November, Housing Inequity Awareness Month 10/27/2025 Paul Dingman Day 11/10/2025 November 11: Veterans Day 11/10/2025 November 20: Trans Day of Remembrance 11/10/2025 November 28, Native American Heritage Month /Day 11/24/2025 November 25, Happy Holidays 11/24/2025 December 10, Universal Declaration of Human Rights 12/08/2025 2024 February 1: World Hijab Day 2/12/2024 February: Black History Month 2/12/2024 April 7-13, 2024: National Library Week 3/25/2024 April: Fair Housing Month 4/08/2024 April 22: Earth Day 4/22/2024 May: ALS Awareness Month 5/28/2024 139 Item 9. MAYORAL PROCLAMATIONS / DECLARATIONS ISSUED 2017 - CURRENT May: Arbor Day and Month 5/28/2024 May: National Cities, Towns, and Villages Month 5/28/2024 May 19-25: National Public Works Week 5/28/2024 June 7: National Gun Violence Awareness Day 6/10/2024 June: Pride Month 6/10/2024 June 19: Juneteenth 6/10/2024 July 1: Somali American Day 6/24/2024 July 22, 2024: Fern Ostberg Birthday 7/22/2024 July 22, 2024: MN State Flag posting 7/22/2024 August 4, 2024: Assistance Dog Day 7/22/2024 August 6: National Night Out 7/22/2024 August 8, 2024: Monarch Butterfly Day 8/12/2024 August 21: Senior Citizen Day 8/12/2024 September: National Suicide Prevention Awareness Month 8/26/2024 September 17-23: Constitution Week 9/09/2024 September 2024: Hunger Action Month 9/09/2024 September 15-October 15: Latine Heritage Month 9/09/2024 September 21, 2024: 1944 Warsaw Uprising US Airlift Day of Remembrance 9/09/2024 September 21, 2024: Columbia Heights Pride Day 9/09/2024 October 2024: Pedestrian Safety Month (Walktober) 9/23/2024 October 2024: Polish American Heritage Month 9/23/2024 October 14, 2024: Indigenous Peoples’ Day 10/14/2024 October: National Breast Cancer Awareness Month 10/14/2024 October: Domestic Violence Awareness Month 10/14/2024 November: National Homeless Youth Awareness Month 10/28/2024 November: National Homelessness Awareness Month 11/12/2024 November: National Native American Heritage Month, National Native American Heritage Day 11/12/2024 November 11: Veterans Day 11/12/2024 November 25, Happy Holidays 11/25/2024 December 10, Universal Declaration of Human Rights 12/09/2024 December 20, 2024: Terchen Taksham Rinpoche Day 10/02/2024 2023 January Plant Milkweed Month 12/12/22 Jan 16, MLK Day 1/09/23 February Black History Month 1/23/23 March Developmental Disability Month 2/27/23 March 8, International Women’s Day 2/27/23 Ramadan Month 3/27/23 140 Item 9. MAYORAL PROCLAMATIONS / DECLARATIONS ISSUED 2017 - CURRENT April Earth Day 3/27/23 April 13, Kelli Bourgeois Day 4/10/23 April Library Week 4/24/23 April Arbor Day 4/24/23 April Fair Housing Month 4/24/23 April National Public Works Week 4/24/23 May Asian and Pacific Islander Month 4/24/23 May 28, Menstrual Hygiene Day 5/22/23 May Police Week 5/22/23 May Public Works Week 5/22/23 June Immigrant Heritage Month 5/22/23 June 2, Gun Violence Awareness 5/22/23 July 1, Somali American Day 6/26/23 July 1, Sister City Galdogob Somalia 6/26/23 International Day of Friendship 7/24/23 September Suicide Prevention 8/24/23 September Constitution Week 9/11/23 September Hispanic Heritage Month 9/11/23 September 23, CHC Pride Day 9/23/23 (not at a meeting) October 9, Indigenous People Day 10/09/23 October Polish American Heritage 10/09/23 October Pedestrian Safety 10/23/23 November 11, Veterans Day 10/23/23 December 8, ICC Church Day (100th Ann) 11/27/23 2022 2022 Climate Awareness Year 1/24/22 Jan 27 Holocaust Day of Remembrance 1/24/22 January Health Care Month 1/24/22 February Black History Month 1/24/22 February 8, Dolores Strand Day 2/08/22 March Women’s History Month 2/28/22 April Library Week 3/28/22 April Arbor Day 4/25/22 April Earth Day 4/25/22 April Fair Housing Month 4/25/22 April National Public Works Week 4/25/22 May Menstrual Hygiene Day 5/23/22 May Asian and Pacific Islander Month 5/23/22 May Police Week 5/23/22 July 26, ADA Day 7/25/22 141 Item 9. MAYORAL PROCLAMATIONS / DECLARATIONS ISSUED 2017 - CURRENT August National Black Business Month 7/25/22 August Outstanding Business Commendation 7/25/22 August National Night Out 7/25/22 September Childhood Cancer Awareness 8/22/22 September Constitution Week 8/22/22 September Hispanic Heritage Month 9/26/22 September Library Card Sign Up Month 9/26/22 September National Recovery Month 9/26/22 October Domestic Violence Month 9/26/22 October Polish American Heritage Month 9/26/22 November Native American Heritage Month 10/24/22 November Todd Estrem Day 10/24/22 December 23, Asia Chow Mein Day 12/12/22 2021 Tibet Day Proclamation 3/10/21 Arbor Day Proclamation 4/26/21 National Library Week Proclamation 4/26/21 Native American Land Acknowledgement 5/10/21 Police Week Proclamation 5/10/21 Somali American Day Proclamation 7/01/21 CH Centennial Day Proclamation 7/12/21 Oromo Week Proclamation 7/26/21 National Night Out Proclamation 7/26/21 Mayors Monarch Pledge Month 9/13/21 Suicide Prevention Awareness Month 9/13/21 Hispanic Heritage Month 9/13/21 Constitution Week Proclamation 9/13/21 Domestic Violence Month 9/27/21 Pride Day Proclamation 9/27/21 Polish American Heritage Month 9/27/21 Native American Heritage Month 11/22/21 2020 Mayoral Declaration re Covid-19 Emergency 3/20/20 Police Week Proclamation 5/11/20 National Public Works Week Proclamation 5/23/20 Domestic Violence Month 9/28/20 Constitution Week Proclamation 9/14/20 Polish American Heritage Month 10/12/20 142 Item 9. MAYORAL PROCLAMATIONS / DECLARATIONS ISSUED 2017 - CURRENT 2019 Tibet Day Proclamation 2/25/19 Census 2020 Proclamation 3/25/19 Arbor Day Proclamation 4/8/19 National Library Week Proclamation 4/8/19 National Public Works Week Proclamation 5/13/19 Police Week Proclamation 5/13/19 Outstanding Citizen Proclamation 6/10/19 Orono Week Proclamation 08/03/19 National Night Out Proclamation 8/06/19 Domestic Violence Month 9/09/19 Constitution Week Proclamation 9/09/19 Polish American Heritage Month 10/14/19 2018 Youth Art Month Proclamation 3/26/18 Officer Terry Nightingale Proclamation 3/26/18 Arbor Day Proclamation 4/9/18 National Library Week Proclamation 4/9/18 Prayer Breakfast Proclamation 4/9/18 High School Basketball Team Proclamation 4/9/18 St. Matthew Community Theater Day Proc. 4/9/18 National Public Works Week 5/14/18 Outstanding Citizen Proclamation 6/11/18 National Night Out Proclamation 7/9/18 Constitution Week Proclamation 9/10/18 Medicare Education Week Proclamation 9/10/18 Domestic Violence Awareness Month Proc. 9/24/18 Sister Cities Proclamation 10/8/18 Walt Fehst Retirement Proclamation 12/10/18 2017 Day of Action to End Domestic Violence Proc. 2/27/17 Tibet Day Proclamation 2/27/17 Library Week Proclamation 4/10/17 Arbor Day Proclamation 4/10/17 Prayer Breakfast Proclamation 4/10/17 Public Works Week Proclamation 5/22/17 Max Richter Proclamation 5/22/17 Humanitarian of the Year Proclamation 6/12/17 Domestic Violence Awareness Month Proc. 9/11/17 Constitution Week Proclamation 9/11/17 143 Item 9. MAYORAL PROCLAMATIONS / DECLARATIONS ISSUED 2017 - CURRENT American Legion Day Proclamation 9/11/17 Proclamation for ME Global 100th Anniversary 10/9/17 Northeast Bank Proclamation 10/23/17 Dan Thompson Proclamation 12/11/17 144 Item 9. PROCLAMATION Transit Employee Appreciation Day: March 18, 2026 Public transit connects people to opportunity. Every day, transit employees help residents reach work, school, healthcare, family, and community spaces that make life possible and meaningful. In Columbia Heights and across Minnesota, transit is more than transportation—it is a public service that strengthens equity, access, and belonging. Transit workers make our communities safer, healthier, and more connected. They serve in all weather and under demanding conditions with professionalism, patience, and dedication. Their work expands mobility for seniors, students, workers, and families, ensuring that everyone can participate in community life with dignity. Public transit also plays a vital role in building a more sustainable future. By reducing congestion and greenhouse gas emissions, transit employees contribute to climate resilience and environmental stewardship, helping protect the health of future generations. Columbia Heights recognizes the essential role of transit workers at Metro Transit, the Metropolitan Council, and transit systems across Minnesota. Their commitment to public service reflects the values of care, reliability, and shared responsibility that define strong communities. Our city looks forward to the planned Bus Rapid Transit improvements along Central Avenue in partnership with MnDOT, paired with corridor safety redesign and pedestrian upgrades that will make travel safer, calmer, and more accessible for everyone who walks, rolls, bikes or rides transit. Now, therefore, I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby proclaim March 18, 2026, as Transit Employee Appreciation Day in the City of Columbia Heights and encourage all residents to thank and recognize the transit workers who keep our community moving while helping build a safer, more connected future. _____________________________ Amáda Márquez Simula, Mayor MM, DD, 2026 145 Item 9. Emergency PROCLAMATION Fair Housing Month: April 2026 The Fair Housing Act, enacted on April 11, 1968, enshrined into federal law the goal of eliminating racial segregation and ending housing discrimination in the United States. The Fair Housing Act prohibits discrimination in housing based on race, color, religion, sex, familial status, national origin, and disability, and commits recipients of federal funding to affirmatively further fair housing in their communities. Columbia Heights is committed to the mission and intent of Congress to provide fair and equal housing opportunities for all. Our social fabric, the economy, health, and environment are strengthened in diverse, inclusive communities. More than fifty years after the passage of the Fair Housing Act, discrimination persists, and many communities remain segregated. Acts of housing discrimination and barriers to equal housing opportunity are repugnant to a common sense of decency and fairness. NOW, THEREFORE, I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby declare the month of April 2026 as Fair Housing Month. I further declare, Columbia Heights as an inclusive community committed to fair housing, and to promoting appropriate activities by private and public entities to provide and advocate for equal housing opportunities for all residents and prospective residents of Columbia Heights. ________________________________ Amáda Márquez Simula, Mayor April XX, 2026 146 Item 9. PROCLAMATION Arbor Day – Arbor Month Trees and forest soils play a vital role in protecting our environment. They help clean our lakes and streams by naturally filtering pollutants and sediments. Forest soils act like sponges, absorbing and storing rainwater and snowmelt, reducing stormwater runoff, and preventing flooding. This water is then slowly released into our lakes, streams, and groundwater, keeping our ecosystems balanced. Thoughtful management of our forests is one of the most effective ways to protect our drinking water and reduce the cost of water treatment. Forested public lands surrounding the Mississippi River provide over one million Minnesotans with clean drinking water. In fact, about three-quarters of all Minnesotans rely on drinking water that originates in our state’s forested regions. Planting and caring for trees is one of the most straightforward and powerful actions to protect our water and environment. Trees connect us to clean water, air, shade, beauty, and climate resilience. Each year, on the last Friday in April and throughout May, Minnesotans unite to recognize and celebrate trees' essential role in our lives. It is a time to recommit to nurturing the vitality of our forests and planting seeds for a healthier future. In Columbia Heights, we will celebrate Arbor Day on Friday, April 24, 2026, with a special tree planting event. Our City Forester will be on hand to share knowledge and answer questions. Children are invited to participate in the planting and learn about the importance of trees in our community. NOW, THEREFORE, I, Amáda Márquez Simula, Mayor of Columbia Heights, Minnesota, do hereby proclaim Friday, April 24, 2026 as Arbor Day, and the month of May 2026, as Arbor Month in the City of Columbia Heights. Let us celebrate by planting, protecting, and appreciating the trees that sustain us all. ________________________________ Amáda Márquez Simula, Mayor April XX, 2026 147 Item 9. Emergency PROCLAMATION Autism Acceptance Month: April 2026 In Columbia Heights, we strive to be a city where everyone belongs—where people of all abilities are recognized, supported, and included. During Autism Acceptance Month, we deepen our commitment to embracing neurodiversity and celebrating the contributions of our neighbors on the autism spectrum. One in 34 Minnesotans is diagnosed with autism. As understanding and awareness have grown, so too has the recognition that autism is a spectrum, and support must reflect that. Some individuals may need lifelong, 24/7 care, while others require accommodations to thrive in schools, workplaces, and community spaces. Every person with autism deserves access to the resources, dignity, and belonging that allow them to live fully. Autistic individuals enrich our community through their perspectives, talents, and lived experiences. We honor the diverse and intersectional identities within the autism community and the vibrant culture that has emerged from it. True acceptance means moving beyond awareness. It means ensuring our city’s policies, services, schools, and businesses reflect our values of inclusion and accessibility. It means recognizing that there's still work to be done, especially when creating systems that are welcoming to all neurotypes. This April, Columbia Heights proudly honors Autism Acceptance Month and World Autism Day on April 2. Together, we celebrate the beauty of neurodiversity and reaffirm our responsibility to build a community where everyone feels seen, respected, and valued. NOW, THEREFORE, I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby declare the month of April 2026 as Autism Awareness Month. ________________________________ Amáda Márquez Simula, Mayor April XX, 2026 148 Item 9. PROCLAMATION Recognizing April 22, 2026, as Earth Day Earth Day was first celebrated on April 22, 1970, with the goal of inspiring an appreciation of our nation’s natural resources through conservation and environmental protection. From the conception of Earth Day, activists across Minnesota have engaged in this national movement and established a tradition of environmental consciousness. On the very first Earth Day in 1970, approximately 350 University of Minnesota students protested unsustainable energy practices. Indigenous movements in Minnesota have organized to preserve the health and stability of the environment. The global community is facing extraordinary environmental challenges, such as climate extremes, public health issues, economic strains, and food and water shortages. These challenges will continue to have more severe, negative, and lasting impacts on every member of our global community and have been found to disproportionally affect people with low income, people of color, indigenous communities, and immigrants. The people of Columbia Heights must continue to step forward and take action to create positive environmental changes to combat these extraordinary challenges. People and organizations across Columbia Heights celebrate Earth Month with activities throughout April in recognition of our commitment to environmental stewardship while remembering that one day is not enough. NOW, THEREFORE, be it resolved that I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby proclaim and recognize April 22, 2026, as Earth Day in the City of Columbia Heights, County of Anoka, State of Minnesota, U.S.A. ________________________________ Amáda Márquez Simula, Mayor April XX, 2026 149 Item 9.