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HomeMy WebLinkAbout03-23-2026 City Council Meeting Packet CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Rachel James Justice Spriggs Laurel Deneen City Manager Aaron Chirpich City Hall—Council Chambers, 3989 Central Ave NE Monday, March 23, 2026 6:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, or by using Microsoft Teams Meeting at http://www.columbiaheightsmn.gov/joinameeting at ID 264 411 150 077 3, Passcode kY9ab37y. For questions, please contact Administration at 763-706-3610. Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763 -706-3610 to make arrangements. WELCOME/CALL TO ORDER/ROLL CALL MISSION STATEMENT Columbia Heights is a vibrant, healthy and connected City. We are here to actively support the community, deliver equitable services, build and strengthen connections, improve upon our past, and uphold our successes. We strive to be better and ensure Columbia Heights is a great place for everyone, today and in the future. Columbia Heights City Council and Staff Norms. While we are accountable to each other for these norms, the Mayor and City Manager will help us adhere to them with respectful reminders and reinforcement as needed. PLEDGE OF ALLEGIANCE "I pledge allegiance to the flag of the United States of America, and to t he Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all." APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items submitted after the agenda preparation deadline.) PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Transgender Day of Visibility. Accepting Proclamation: Jodi Rehlander, Minneapolis Minx B. Library Week. Accepting Proclamation: Chris Polley, City of Columbia Heights Library Board Member. CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council 1 City of Columbia Heights AGENDA March 23, 2026 City Council Meeting Page 2 Report of the City Manager City Manager Response to March 9, 2026, Community Forum Concerns. COMMUNITY FORUM The Community Forum is an opportunity to address the City Council about items not scheduled for a public hearing. All speakers must provide their name and connection to Columbia Heights. In-person speakers should complete a form for the City Clerk and introduce themselves at the podium. Virtual speakers should send their information to the moderator via chat and turn on their camera when called. Comments are limited to five minutes. Disrespectful language is not allowed. The Council may ask questions or refer items for follow-up but typically does not take action during the forum. CONSENT AGENDA These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business. (The City Council will make motion to approve the Consent Agenda following the statement of all items.) 1. Approve March 9, 2026, City Council Meeting Minutes. Presenting Item: Jesse Hauf, IT Director MOTION: Move to approve the March 9, 2026, City Council meeting minutes. 2. Second Reading of Ordinance 1724, Amending the Columbia Heights City Charter Regarding Mayoral Oversight of the Police Department. Presenting Item: Jesse Hauf, IT Director MOTION: Move to waive the reading of Ordinance 1724, there being ample copies available to the public. MOTION: Move to approve Ordinance No. 1724, being an ordinance amending the City Charter of Columbia Heights, and to direct staff to send the summary ordinance for publication in the legal newspaper. 3. Adopt Resolution 2026-017, Appointing Board and Commission Members. Presenting Item: Jesse Hauf, IT Director MOTION: Move to waive the reading of Resolution 2026-17, there being ample copies available to the public. MOTION: Move to adopt Resolution 2026-17, appointing City of Columbia Heights Board and Commission Members. 4. Consideration of Resolution 2026-020, 2026-021, 2026-022, 2026-023 Approving Rental Density Cap Exemption Renewals for the following properties: 1234 44th Avenue NE, 1426 Parkview Ln NE, 3912 Tyler Street NE, 1122 40th Avenue NE. Presenting Item: Jesse Hauf, IT Director 2 City of Columbia Heights AGENDA March 23, 2026 City Council Meeting Page 3 MOTION: Move to waive the reading of Resolution 2026-020, 2026-021, 2026-022, and 2026-023 there being ample copies available to the public. MOTION: Move to adopt Resolution 2026-020, a resolution approving the single-family rental exemption request for the rental application at 1234 44th Avenue NE, Columbia Heights, MN 55421. MOTION: Move to adopt Resolution 2026-021, a resolution approving the single-family rental exemption request for the rental application at 142 6 Parkview Ln NE, Columbia Heights, MN 55421. MOTION: Move to adopt Resolution 2026-022, a resolution approving the single-family rental exemption request for the rental application at 3912 Tyler Street NE, Columbia Heights, MN 55421. MOTION: Move to adopt Resolution 2026-023, a resolution approving the single-family rental exemption request for the rental application at 1122 40th Avenue NE, Columbia Heights, MN 55421. 5. Consideration of Resolution 2026-024, Approving a Rental Density Cap Exemption Renewal for 4302 2nd Street NE. Presenting Item: Jesse Hauf, IT Director MOTION: Move to waive the reading of Resolution 2026-024, there being ample copies available to the public. MOTION: Move to adopt Resolution 2026-024, a resolution approving the single-family rental exemption request for the rental application at 4302 2nd Street NE, Columbia Heights, MN 55421. 6. Consideration of Resolution 2026-025, Approving a Rental Density Cap Exemption for 5035 University Ave NE. Presenting Item: Jesse Hauf, IT Director MOTION: Move to waive the reading of Resolution 2026-025, there being ample copies available to the public. MOTION: Move to adopt Resolution 2026-025, a resolution approving the single-family rental exemption request for the rental application at 5035 University Ave NE, Columbia Heights, MN 55421. 7. Approval of the Native Vegetation Management Contract. Presenting Item: Jesse Hauf, IT Director MOTION: Motion to award Professional Services Agreement to Landbridge Ecological in the amount of approximately $35,362.06 allocated from the Stormwater fund 604.9600.4400. 8. Annual Declaration that the City of Columbia Heights Does NOT Waive the Monetary Limits on the Municipal Tort Liability under Minnesota Statues, Section 466.04. Presenting Item: Jesse Hauf, IT Director MOTION: Move to declare that the City of Columbia Heights does not waive the monetary limits on the Municipal Tort Liability under Minnesota Statues, Section 466.04. 3 City of Columbia Heights AGENDA March 23, 2026 City Council Meeting Page 4 9. Approval of Parks Master Plan Planning Consultant Agreement. Presenting Item: Jesse Hauf, IT Director MOTION: Motion to award the 2026 Parks Master Planning Project to Mend based on their low, qualified, responsible bid, not to exceed $71,140, and authorize staff to enter into the related agreement. 10. Approval of Softphone Services Contract and Purchase of Related Hardware. Presenting Item: Jesse Hauf, IT Director MOTION: Motion to authorize the City Manager to enter into a three -year contract with Lumen for Zoom softphone services with a total contract value of $87,462.88, and to approve the purchase of related phone hardware from PDS and Amazon in the amount of $49,000.00. 11. Award Contract for Professional Services for the MSC Soil Borings and Environmental Analysis, Project No. 2411 to Braun Intertec. Presenting Item: Jesse Hauf, IT Director MOTION: Move to award the professional services contract for conducting soil borings and environmental analysis for the MSC Building, Project 2411, to the firm of Braun Intertec, based upon their proposal dated March 17, 2026 for a not to exceed fee of $37,985, appropriated from Fund 411-52411-3050. 12. License Agenda. Presenting Item: Jesse Hauf, IT Director MOTION: Move to approve the items as listed on the business license agenda for March 23, 2026, as presented. 13. Rental Occupancy Licenses for Approval Presenting Item: Jesse Hauf, IT Director MOTION: Move to approve the items listed for rental housing license applications for March 23, 2026, in that they have met the requirements of the Property Maintenance Code. 14. Review of Bills. Presenting Item: Jesse Hauf, IT Director MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $1,667,217.64. PUBLIC HEARINGS This is the public’s opportunity to speak regarding this matter. Speakers that are in -person are asked to complete a Speaker Form and submit it to the City Clerk. Speakers attending virtually should send a request to speak with this information to the moderator using the chat function and wait to be called on to speak. When speaking, virtual attendees should turn their camera on. Speakers should limit their comments to five (5) minutes. Any comments made after the public hearing is closed will not be considered by the City Council and will not be included as part of the formal record for this matter as the item will have been voted on and the item formally closed by the Council. 4 City of Columbia Heights AGENDA March 23, 2026 City Council Meeting Page 5 15. First Reading of Ordinance 1726, Amending Chapter 5 Liquor Licensing and 5A Occupancy. Presenting Item: Mitchell Forney, Community Development Director MOTION: Move to close the public hearing and to waive the reading of Ordinance 1726, there being ample copies available to the public. MOTION: Move to set the second reading of Ordinance No. 1726, being an ordinance amending chapters 5 article V and 5A article III of the Columbia Heights City Code to amend the code sections regulating the City’s liquor licensing and posting of buildings to prevent occupancy, for April 13, 2026, at approximately 6:00 P.M. ITEMS FOR CONSIDERATION Ordinances and Resolutions 16. First Reading of Ordinance No. 1725, and Ordinance to Amend Chapter 9 – Land Use: 9.103 Definitions, 9.105 Nonconformities, 9.106 General Development Standards, and 9.107 Specific Development Standards. Presenting Item: Ursula Brandt, City Planner MOTION: Move to waive the reading of Ordinance No. 1725, there being ample copies available to the public. MOTION: Move to set the second reading of Ordinance 1725, being an ordinance to amend Chapter 9 – Land Use: 9.103 Definitions, 9.105 Nonconformities, 9.106 General Development Standards, and 9.107 Specific Development Standards, in the City of Columbia Heights for April 13, 2026 at approximately 6:00pm. 17. Consideration of Resolution 2026-018 Approving a Comprehensive Plan Amendment for 4300 Central Avenue from Commercial and Park to Transit Oriented Development. Presenting item: Ursula Brandt, City Planner MOTION: Motion to waive the reading of Resolution 2026-018, there being ample copies available to the public. MOTION: Motion to approve the adoption of Resolution 2026-018, which approves the proposed Comprehensive Plan Amendment for the properties at 4300 Central Avenue to Transit Oriented Development and directs staff to submit the amendment to the Metropolitan Council. Bid Considerations New Business and Reports 18. Consideration of Sustainable Purchasing Policy. Presenting Item: Ursula Brandt, City Planner MOTION: Move to approve the Sustainable Purchasing Policy as presented and direct staff to amend the City’s existing Purchasing Policy to incorporate the Sustainab le Purchasing Policy and its appendices. ADJOURNMENT 5 City of Columbia Heights AGENDA March 23, 2026 City Council Meeting Page 6 Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 6 Columbia Heights City Council and Staff Norms While we are accountable to each other for these norms, the Mayor and City Manager will help us adhere to them with respectful reminders and reinforcement as needed. Behavioral Norms 1. We will assume others best intentions. 2. We will exercise humility. 3. We will praise publicly and criticize privately. 4. We will focus on the policy and not personalities. 5. We will do our best to de-escalate contentious interactions. 6. We will provide reasonable notice to the Mayor and City Manager of any changes or additions we wish to make at a Council meeting so that the Mayor is prepared to manage the meeting. 7. We will show respect for one another by: a. Paying attention to others when they are speaking. b. Not interrupting others. c. Listening to understand others, not simply to respond to them. d. Honoring each other in public and protecting one another in their absence. e. Not bullying others. Operational Norms 1. Council members and staff will respect the Mayor’s role to chair our meetings by: a. Waiting to be called on before speaking so that others can consider our contributions. b. The Mayor and City Manager will bring closure to policy discussions, public comment, and other similar “final word” situations. 2. Once a decision has been made by the Council, we will support the implementation of that decision even if we did not support the decision itself. 3. If Council has a request of staff, they will direct their request to the City Manager and the Division Director for coordination with staff unless the City Manager decides otherwise. 4. If Council has a question about a staff member, they will raise that with the City Manager privately before raising it publicly. 5. When Council is considering a topic, it is incumbent upon Council members to ask sufficient questions to ensure they are making informed decisions. 6. Council and staff will address each other by their titles when engaging each other in any official capacity and will use first names in informal settings. 7 PROCLAMATION Recognizing Transgender Day of Visibility: March 31, 2026 Transgender Day of Visibility honors the memory, resilience, and courage of transgender people in Columbia Heights and around the world. This annual day provides an opportunity for transgender, non-binary, and gender- nonconforming individuals and their allies to raise awareness about the challenges they face, while also recognizing their strength, contributions, and vibrant presence in our community. Transgender community members experience disproportionately high levels of discrimination, violence, unemployment, and barriers to healthcare. These inequities must be addressed through action, policy, and unwavering support. This day is a time to recognize, uplift, and celebrate transgender, gender non- conforming, and non-binary individuals who enrich our city with their talents, leadership, and advocacy. Columbia Heights honors and appreciates those who work tirelessly for equity and justice, ensuring that all people—regardless of gender identity or expression—are treated with dignity, respect, and love. Columbia Heights strives to be a city that actively supports, embraces, and uplifts our transgender community, affirming that everyone deserves to live authentically and without fear. Now, therefore, I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby proclaim March 31, 2026, as TRANSGENDER DAY OF VISIBILITY in Columbia Heights and encourage all residents to celebrate, support, and stand in solidarity with our transgender community. ________________________________ Amáda Márquez Simula, Mayor March 23, 2026 8 Item A. Emergency PROCLAMATION CHPL National Library Week: April 19-25, 2026 Libraries spark creativity, fuel imagination, and inspire lifelong learning, Columbia Heights Public Library provides a space where individuals of all ages can find joy through exploration and discovery 50 hours each week for a total of 2,468 service hours last year. Columbia Heights Public Library serves as a community hub and meeting space, connecting people with knowledge, technology, and resources while fostering civic engagement, critical thinking, and cultural enrichment; Last year 104,553 people visited our City library. Columbia Heights Public Library provides free and equitable access to books, media, and digital resources, ensuring that all individuals – regardless of language, background, or mobility – have the support they need to learn, connect, and thrive; 183,557 physical and digital resources were borrowed from the library in 2025. Columbia Heights Public Library empowers job seekers, entrepreneurs, and lifelong learners by providing access to resources, training, and opportunities that support continuing education, career growth and economic success; Last year, library computers were used 24,947 times, and 44,362 people logged onto the library Wi-Fi with their own devices. Columbia Heights Public Library nurtures young minds through story times, field trips, Tinker Times, Summer Adventures - fostering curiosity and a love of learning that lasts a lifetime; In 2025, 4,468 youth attended 132 library programs. Columbia Heights Public Library protects the right to read, think, and explore without censorship, standing as a champion of intellectual freedom and free expression. Dedicated librarians and library workers provide welcoming spaces that inspire discovery, collaboration, and creativity for all. Libraries, librarians, and library workers across the country are joining together to celebrate National Library Week under the theme “Find Your Joy!” NOW, THEREFORE, I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby declare of April 19-25, 2026, as National Library Week in Columbia Heights. I encourage all residents to visit our library, explore its resources, and celebrate all the ways that the Library helps our community find joy. ________________________________ Amáda Márquez Simula, Mayor March 23, 2026 9 Item B. CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Rachel James Justice Spriggs Laurel Deneen City Manager Aaron Chirpich City Hall—Council Chambers, 3989 Central Ave NE Monday, March 09, 2026 6:00 PM MINUTES The following are the minutes for the Meeting of the City Council held at 6:00 pm on Monday, March 09, 2026, in the City Council Chambers, City Hall, 3989 Central Avenue NE, Columbia Heights, Minnesota. WELCOME/CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 6:00 pm. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Deneen; Councilmember Spriggs; Councilmember James Also Present: Aaron Chirpich, City Manager; Jesse Hauf, IT Director; Sara Ion, City Clerk; Travis Lutz, Assistant City Attorney; Sarah Godfrey, ISD 13 Representative; Pam Haupt, ISD 13 Representative; Veronica Johnson, City resident; Christopher Vee, City resident; Julienne Wyckoff, City resident; MISSION STATEMENT Columbia Heights is a vibrant, healthy, and connected City. We are here to actively support the community, deliver equitable services, build and strengthen connections, improve upon our past, and uphold our successes. We strive to be better and ensure Columbia Heights is a great place for everyone, today and in the future. A. Columbia Heights City Council and Staff Norms. While we are accountable to each other for these norms, the Mayor and City Manager will help us adhere to them with respectful reminders and reinforcement as needed. PLEDGE OF ALLEGIANCE "I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all." APPROVAL OF AGENDA Motion by Councilmember Spriggs, seconded by Councilmember James, to approve the Agenda as presented. All Ayes, Motion Carried 5-0. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Women's History and International Women's Day Proclamation. Accepting Proclamation: Julienne Wyckoff Mayor Márquez Simula proclaimed March 2026 as Women’s History Month, and March 08, 2026, as International Women’s Day, and Councilmember Deneen read the City’s 10 Item 1. City of Columbia Heights MINUTES March 09, 2026 City Council Meeting Page 2 proclamation. Mayor Márquez Simula announced that the first woman mayor of Columbia Heights, Julienne Wyckoff, would accept the proclamation. Ms. Wyckoff thanked the Council for the proclamation and explained that women have contributed a lot to history. She introduced her friend Veronica Johnson and explained that Ms. Johnson was working on the Equal Rights Amendment in St. Paul for the State of Minnesota. Ms. Johnson mentioned that there would be a rally at the State Capitol at 10:00 am. B. School Breakfast Week Proclamation. Accepting Proclamation: ISD 13 Representative Mayor Márquez Simula proclaimed March 2-6, 2026, as National School Breakfast Week, and Councilmember Spriggs read the City’s proclamation. C. Developmental Disability Awareness Month Proclamation. Accepting Proclamation: ISD 13 Representative Mayor Márquez Simula proclaimed March 2026 as Developmental Disability Awareness Month, and Councilmember James read the City’s proclamation. Sarah Godfrey, ISD 13 Representative, and Pam Haupt, ISD 13 Representative, accepted the proclamation. Ms. Haupt thanked the Council for the proclamation and explained that it emphasizes the importance of a healthy breakfast every day. She noted that all meals are free for families. Ms. Godfrey thanked the Council for the proclamation and for the continued support. D. Tibetan Uprising Day Proclamation. Accepting Proclamation: Tenzin Lhamo Mayor Márquez Simula proclaimed March 10, 2026, as Tibet Day and read the City’s proclamation. CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Councilmember James noted that the legislative session began, and she has been supporting some letters and supporting a bill that would allow local control over firearm regulations and ban assault weapons and high-capacity magazines. She added that she signed onto a le tter with the National League of Cities that would urge Congress to support local governance of housing supply. She stated she attended the City’s singing resistance and an Iftar dinner put on by American Muslims for Palestine. She stated she attended the EDA and work session meeting and mentioned that the Council has been working on commission interviews. She noted that the community mutual aid fund has been selected through the Wilson Foundation to receive matching donations up to $500,000. 11 Item 1. City of Columbia Heights MINUTES March 09, 2026 City Council Meeting Page 3 Councilmember Buesgens stated she attended the MWMO executive meeting, the Parks and Recreation Commission meeting, and volunteered with Blooming Sunshine Garden. She noted that she is working with the Council to interview candidates for the commissions. She added that she attended a HeightsNext board meeting. She invited the community to a HeightsNext event called CoHi Con on Saturday from 10:00 am until 12:00 am. She mentioned that there is a small fee to enter , and there will be pizza, coffee, and vendors, and it will be at Murzyn Hall. Councilmember Deneen mentioned that she attended the singing resistance event with Councilmember James, the Library Board meeting, the EDA meeting, the work session meeting, a planning meeting for CoHi Con, and volunteered with Every Meal. She noted that she attended the boards and commission interviews with the Council. Councilmember Spriggs stated he attended the Iftar dinner, the EDA and work session meeting, and the boards and commissions interviews with the Council. He mention ed that he provided written testimony to the Housing Finance and Policy Committee. He noted that the Multicultural Advisory Committee meeting with the Police Department would be tomorrow at City Hall at 6:30 pm. Mayor Márquez Simula noted she was interviewed on The Gaily Show. She added that during the Rotary meeting, there was a discussion about how everyone had been impacted by ICE. She stated she attended the Safe Cities meeting with Governor Walz’s staff. She mentioned that she attended the Sounds of Black History Celebration event and the Iftar dinner. She stated she has an art show on Thursday night at 6:30 pm at the Johnsville Library in Blaine. The City is still working on rapid mutual aid. She mentioned that she is going to attend a meeting for the Human Rights Commission. Report of the City Manager City Manager Chirpich stated the Police Department has started a new program for a security camera registry. Residents and business owners can register their personal security cameras with the City’s Police Department. If a crime occurs, the Police Department would be able to quickly see the location and be able to request the footage from the property owner. Registration is available on the City’s website. The 2026 spring and summer recreation program registration is open, and there are several new offerings. Details can be found on the City’s website. City Manager Chirpich noted that the 2026 Business and Outstanding Citizen of the Year nominations are open, and the deadline to submit nominations is March 31st. Residents can learn more and submit nominations on the City’s website. The property tax statements from the County will go out this week. He explained that during the March 2nd work session, a project was discussed, and there was supposed to be a Public Hearing during the Council meeting. After staff discussed the item with the City Attorney, it was determined that there needs to be more time to pursue some additional due diligence , and the City might need to consider changes to the City’s rental licensing code to accommodate the unique situation. 5. City Manager Response to February 23, 2026, Community Forum Concerns. City Manager Chirpich mentioned that there were two speakers at the previous Community Forum who are City residents and the owners of Heights Coffee Bar. He mentioned that the 12 Item 1. City of Columbia Heights MINUTES March 09, 2026 City Council Meeting Page 4 comments were around ideas about a parklet across the street from their business in the City’s surface parking lot. Staff is interested in looking into the concept. The speakers a lso had ideas around the Alatus redevelopment site and suggested having the buildings closer to the sidewalk to accommodate pedestrians. Staff agree with the comments and are working to have buildings closer to the sidewalks. The speakers expressed a desire for more City branding at the Top Value Liquor store because it would bring in more customers, as there is pride in the City. He explained that it has been something that has been discussed in the past, and staff are happy to workshop the idea with staff at Top Value Liquor. The speakers suggested having a municipal grocery store at the Alatus site or offering small grocery offerings at the City’s liquor store. Staff have done some research and will continue having the discussion. Community Development st aff reached out to the speakers about the ideas, and the speakers expressed interest in being a part of the Comprehensive Planning committee. Councilmember James mentioned that there is a special election on April 14 for ISD 13 , and more information can be found on the Columbia Heights School District website. Councilmember Buesgens added that there is a School Board forum on Monday at 5:30 pm. COMMUNITY FORUM Christopher Vee, City resident, stated he has a rental property in the City. He explained that there was a live-in boyfriend with the woman who was renting the house. The boyfriend and the woman got into a fight, and the police asked the renter to leave the property. He explained that he was given the option to bring the boyfriend back to where he was originally from in Chicago. He noted that he helped pack up the boyfriend's items and drove him down to Chicago. He stated that a few months later, he received a phone call from the Police Department saying that the boyfriend had broken into a liquor store, and he had to explain that the boyfriend no longer lived in the rental house. He added that the neighbor to his rental property puts stuff in the rental property’s yard and the alley. He mentioned that on a separate occasion, someone broke into the garage, and it scared the tenants. He added that he is getting letters from the City asking to clean the garbage in the area. He stated that the garbage is not from his tenants and he would like to work with the City. He expressed his frustration that he is trying to do the right thing by contacting the Police Department, but it does not seem like they do much in such situations. Mayor Márquez Simula replied that staff would follow up. Councilmember Buesgens asked Mr. Vee if he has security cameras on his property. Mr. Vee replied that the neighbor north of him has a security camera and is willing to send the videos. CONSENT AGENDA Motion by Councilmember Buesgens, seconded by Councilmember Deneen, to approve the Consent Agenda as presented. All Ayes, Motion Carried 5-0. 1. Approve February 23, 2026, City Council Meeting Minutes. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to approve the February 23, 2026, City Council meeting minutes. 13 Item 1. City of Columbia Heights MINUTES March 09, 2026 City Council Meeting Page 5 2. Approve March 2, 2026, City Council Work Session Meeting Minutes. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to approve the March 2, 2026, City Council Work Session meeting minutes. 3. Accept December 3, 2025, and January 28, 2026, Park & Recreation Commission Meeting Minutes. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to accept December 3, 2025, and January 28, 2026, Park & Recreation Commission Meeting Minutes. 4. Accept February 2, 2026, Regular EDA Meeting Minutes. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to accept the February 2, 2026, EDA meeting minutes. 5. Accept February 4, 2026, Library Board Minutes. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to accept the February 4, 2026, Library Board meeting minutes. 6. Approval of Resolution 2026-014, Amending the 2026 Fee Schedule. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to waive the reading of Resolution 2026-014, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-014, amending the 2026 City Fee Schedule to create a dedicated Mobile Food Preparation Vehicle Operational Fire Permit at $100. 7. Approval of Resolution 2026-015, Adopting the Anoka County 2025 Hazard Mitigation Plan. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to waive the reading of Resolution 2026-015, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-015, adopting the Anoka County 2025 Hazard Mitigation Plan 8. Approval of Resolution 2026-016, Comprehensive Plan Review Committee Resident Appointments. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to waive the reading of Resolution 2026-016, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-016, appointing Jeremiah Bohn, Jodi Cheisler, Mark Miernicki, Rina Rivera, Angie Heitz, Nicole Peterson, and Degha Shabbeleh to the 2050 Comprehensive Plan Review Committee. 9. Rental Occupancy Licenses for Approval. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to approve the items listed for rental housing license applications for March 9, 2026, in that they have met the requirements of the Property Maintenance Code. 14 Item 1. City of Columbia Heights MINUTES March 09, 2026 City Council Meeting Page 6 10. License Agenda. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to approve the items as listed on the business license agenda for March 9, 2026, as presented. 11. Review of Bills. Presenting Item: City Manager Aaron Chirpich MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $1,361,179.83. PUBLIC HEARINGS 12. First Reading of Ordinance 1724, Amending the Columbia Heights City Charte r Regarding Mayoral Oversight of the Police Department. Presenting Item: Aaron Chirpich, City Manager City Manager Chirpich explained that at the January 15, 2026, Columbia Heights City Charter Commission Meeting, the commission held a second reading of the changes proposed to the City Charter regarding mayoral oversight of the Police Department to better align the role with current practice, shifting oversight to the duties of the City Manager. During this Charter Commission meeting, the following summary was approved. SUMMARY: CHAPTER 2 – FORM OF GOVERNMENT Removal of the language related to “appointment, control, and direction of all police officers of the city” Section 10. THE MAYOR. The mayor shall be the presiding officer of the council, and shall exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city, and the laws of the state. A president pro tempore shall be chosen who shall serve as president in the mayor’s absence, and who shall, in the mayor’s absence, exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city and the laws of the state. In the absence of both the mayor and the president pro tempore, the council member with the most seniority (as determined by consecutive uninterrupted years of service to date) shall exercise and perform said powers and duties. The mayor shall have the appointment, control, and direction of all police officers of the city, and shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. In the event of a vacancy in the office of mayor, whether by death, resignation, or any other cause, the council shall order a special election to fill the vacancy for the unexpired term except in the case of a recall, the vacancy shall be filled in the manner provided by this charter. 15 Item 1. City of Columbia Heights MINUTES March 09, 2026 City Council Meeting Page 7 CHAPTER 6 – ADMINISTRATION OF CITY AFFAIRS Removal of the language related to duties “except the police department and enforcement of the laws pertaining to said department shall be under the sole control of the mayor” Section 53. POWERS AND DUTIES OF THE CITY MANAGER. Subject to the provisions of this charter and any regulations consistent therewith which may be adopted by council, the city manager shall control and direct the administration of the city's affairs, except that the police department and the enforcement of the laws pertaining to said department shall be under the sole control of the mayor. The city manager's powers and duties shall be: (a) To see that this charter and the laws, ordinances and resolutions of the city are enforced; (b) To appoint and, except as herein provided, remove the city clerk, all heads of departments, and all subordinate officers and employees in the departments, all appointments to be upon merit and fitness alone; (c) To exercise control over all departments and divisions of the city administration created by this charter or which may be hereafter created by the council except as herein provided; (d) To attend all meetings of the council, with the right to take part in the discussions but having no vote; but the council may at its discretion exclude the city manager from meetings at which the city manager's removal is considered; (e) To recommend to the council for adoption such measures as the city manager may deem necessary for the welfare of the people and the efficient administration of the city's affairs; (f) To keep the council fully advised as to the financial condition and needs of the city, and to prepare and to submit to the council the annual budget; (g) To prepare and to submit to the council for a doption an administrative code incorporating the details of administrative procedure, and from time to time to suggest amendments to the same; and (h) To perform such other duties as may be prescribed by this charter or required of the city manager by ordi nances or resolutions adopted by the council. Councilmember Buesgens explained that she is happy to see the Ordinance updated and thanked the Charter Commission. Mayor Márquez Simula opened the Public Hearing. There were no public comments. Motion by Councilmember Deneen, seconded by Councilmember James, to close the public hearing and waive the reading of Ordinance 1724, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Mayor Márquez Simula explained that she supports the charter update because it reflects how the City government works. Motion by Councilmember Deneen, seconded by Councilmember James, to set the second reading of Ordinance No. 1724, being an ordinance amending the City Charter of Columbia Heights, for March 23, 2026, at approximately 6:00 pm. All Ayes, Motion Carried 5-0. ADJOURNMENT 16 Item 1. City of Columbia Heights MINUTES March 09, 2026 City Council Meeting Page 8 Motion by Councilmember Spriggs, seconded by Councilmember Buesgens, to adjourn. All Ayes, Motion Carried 5-0. Meeting adjourned at 6:58 pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 17 Item 1. ITEM: Second Reading of Ordinance 1724, Amending the Columbia Heights City Charter Regarding Mayoral Oversight of the Police Department. Presenting Item: Jesse Hauf, IT Director DEPARTMENT: Administration BY/DATE: Sara Ion / March 10, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _ Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking _ Resilient and Prosperous Economy _ Inclusive and Connected Community BACKGROUND At the January 15, 2026, Columbia Heights City Charter Commission Meeting the commission held a second reading of the changes proposed to the City Charter regarding mayoral oversight of the Police Department to better align the role with current practice shifting oversight to the duties of the City Manager. During this Charter Commission meeting the following summary of was approved. SUMMARY CHAPTER 2 – FORM OF GOVERNMENT Removal of the language related to “appointment, control, and direction of all police officers of the city” Section 10. THE MAYOR. The mayor shall be the presiding officer of the council, and shall exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city, and the laws of the state. A president pro tempore shall be chosen who shall serve as president in the mayor’s absence, and who shall, in the mayor’s absence, exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city and the laws of the state. In the absence of both the mayor and the president pro tempore, the co uncil member with the most seniority (as determined by consecutive uninterrupted years of service to date) shall exercise and perform said powers and duties. The mayor shall have the appointment, control, and direction of all police officers of the city, and shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. In the event of a vacancy in the office of mayor, whether by death, resignation, or any other cause, the council shall order a special election to fill the vacancy for the unexpired term except in the case of a recall, the vacancy shall be filled in the manner provided by this charter. CHAPTER 6 – ADMINISTRATION OF CITY AFFAIRS Removal of the language related to duties “except the police department and enforcement of the laws pertaining to said department shall be under the sole control of the mayor” Section 53. POWERS AND DUTIES OF THE CITY MANAGER. Subject to the provisions of this charter and any regulations consistent therewith which may be adopted by council, the city manager shall control and CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 23, 2026 18 Item 2. City of Columbia Heights - Council Letter Page 2 direct the administration of the city's affairs, except that the police department and the enforcement of the laws pertaining to said department shall be under the sole control of the mayor . The city manager's powers and duties shall be: (a) To see that this charter and the laws, ordinances and resolutions of the city are enforced; (b) To appoint and, except as herein provided, remove the city clerk, all heads of departments, and all subordinate officers and employees in the departments, all appointments to be upon merit and fitness alone; (c) To exercise control over all departments and divisions of the city administration created by this charter or which may be hereafter created by the council except as herein provided; (d) To attend all meetings of the council, with the right to take part in the discussions but having no vote; but the council may at its discretion exclude the city manager from meetings at which the city manager's removal is considered; (e) To recommend to the council for adoption such measures as the city manager may deem necessary for the welfare of the people and the efficient administration of the city's affairs; (f) To keep the council fully advised as to the financial condition and needs of the city, and to prepare and to submit to the council the annual budget; (g) To prepare and to submit to the council for adoption an administrative code incor porating the details of administrative procedure, and from time to time to suggest amendments to the same; and (h) To perform such other duties as may be prescribed by this charter or required of the city manager by ordinances or resolutions adopted by the council. SUMMARY OF CURRENT STATUS The council held a first reading and public hearing on Ordinance 1724 at the March 9, 2026, meeting. A motion calling for a second hearing was made and unanimously approved to set the second reading for the March 23, 2026 meeting. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Ordinance 1724, there being ample copies available to the public. MOTION: Move to approve Ordinance No. 1724, being an ordinance amending the City Charter of Columbia Heights, and to direct staff to send the summary ordinance for publication in the legal newspaper. ATTACHMENT(S) Summary of Charter Commission Changes Ordinance 1724 Summary Ordinance 1724 19 Item 2. ORDINANCE NO. 1724 BEING AND ORDINANCE AMENDING CHAPTER 2, SECTION 10 AND CHAPTER 6, SECTION 53 OF THE CITY OF COLUMBIA HEIGHTS CITY CHARTER REGARDING THE OVERSIGHT OF THE POLICE DEPARTMENT The City of Columbia Heights Does Ordain: CHAPTER 2 – FORM OF GOVERNMENT Section 10. THE MAYOR. The mayor shall be the presiding officer of the council, and shall exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city, and the laws of the state. A president pro tempore shall be chosen who shall serve as president in the mayor’s absence, and who shall, in the mayor’s absence, exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city and the laws of the state. In the absence of both the mayor and the president pro tempore, the council member with the most seniority (as determined by consecutive uninterrupted years of service to date) shall exercise and perform said powers and duties. The mayor shall have the appointment, control, and direction of all police officers of the city, and shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. In the event of a vacancy in the office of mayor, whether by death, resignation, or any other cause, the council shall order a special election to fill the vacancy for the unexpired term except in the case of a recall, the vacancy shall be filled in the manner provided by this charter. CHAPTER 6 – ADMINISTRATION OF CITY AFFAIRS Section 53. POWERS AND DUTIES OF THE CITY MANAGER. Subject to the provisions of this charter and any regulations consistent therewith which may be adopted by council, the city manager shall control and direct the administration of the city's affairs, except that the police department and the enforcement of the laws pertaining to said department shall be under the sole control of the mayor. The city manager's powers and duties shall be: (a) To see that this charter and the laws, ordinances and resolutions of the city are enforced; (b) To appoint and, except as herein provided, remove the city clerk, all heads of departments, and all subordinate officers and employees in the departments, all appointments to be upon merit and fitness alone; (c) To exercise control over all departments and divisions of the city administration created by this charter or which may be hereafter created by the council except as herein provided; (d) To attend all meetings of the council, with the right to take par t in the discussions but having no vote; but the council may at its discretion exclude the city manager from meetings at which the city manager's removal is considered; (e) To recommend to the council for adoption such measures as the city manager may deem necessary for the welfare of the people and the efficient administration of the city's affairs; (f) To keep the council fully advised as to the financial condition and needs of the city, and to prepare and to submit to the council the annual budget; (g) To prepare and to submit to the council for adoption an 20 Item 2. administrative code incorporating the details of administrative procedure, and from time to time to suggest amendments to the same; and (h) To perform such other duties as may be prescribed by this charter or required of the city manager by ordinances or resolutions adopted by the council. This Ordinance shall be in full force and effect from and after 90 days after its passage. First Reading: March 9, 2026 Offered by: Deneen Seconded by: James Roll Call: All Ayes Second Reading: March 23, 2026 Offered by: Seconded by: Roll Call: Date of Passage: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 21 Item 2. Changes to Charter Regarding the duties of Mayor and City Manager pertaining to Police Department Passed in second hearing by Charter Commission January 15, 2026 Section 10. THE MAYOR. The mayor shall be the presiding officer of the council, and shall exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city, and the laws of the state. A president pro tempore shall be chosen who shall serve as president in the mayor’s absence, and who shall, in the mayor’s absence, exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city and the laws of the state. In the absence of both the mayor and the president pro tempore, the council member with the most seniority (as determined by consecutive uninterrupted years of service to date) shall exercise and perform said powers and duties. The mayor shall have the appointment, control, and direction of all police officers of the city, and shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. In the event of a vacancy in the office of mayor, whether by death, resignation, or any other cause, the council shall order a special election to fill the vacancy for the unexpired term except in the case of a recall, the vacancy shall be filled in the manner provided by this charter. Section 53. POWERS AND DUTIES OF THE CITY MANAGER. Subject to the provisions of this charter and any regulations consistent therewith which may be adopted by council, the city manager shall control and direct the administration of the city's affairs, except that the police department and the enforcement of the laws pertaining to said department shall be under the sole control of the mayor. The city manager's powers and duties shall be: (a) To see that this charter and the laws, ordinances and resolutions of the city are enforced; (b) To appoint and, except as herein provided, remove the city clerk, all heads of departments, and all subordinate officers and employees in the departments, all appointments to be upon merit and fitness alone; (c) To exercise control over all departments and divisions of the city administration created by this charter or which may be hereafter created by the council except as herein provided; (d) To attend all meetings of the council, with the right to take part in the discussions but having no vote; but the council may at its discretion exclude the city manager from meetings at which the city manager's removal is considered; (e) To recommend to the council for adoption such measures as the city manager may deem necessary for the welfare of the people and the efficient administration of the city's affairs; (f) To keep the council fully advised as to the financial condition and needs of the city, and to prepare and to submit to the council the annual budget; (g) To prepare and to submit to the council for adoption an administrative code incorporating the details of administrative procedure, and from time to time to suggest amendments to the same; and (h) To perform such other duties as may be prescribed by this charter or required of the city manager by ordinances or resolutions adopted by the council. Carolyn Laine, Charter Commission President Sent January 22, 2026 22 Item 2. SUMMARY OF ORDINANCE NO. 1724 ORDINANCE AMENDING CHAPTER 2, SECTION 10 AND CHAPTER 6, SECTION 53 OF THE CITY OF COLUMBIA HEIGHTS CITY CHARTER REGARDING THE OVERSIGHT OF THE POLICE DEPARTMENT The City Council for the City of Columbia Heights, Minnesota adopted Ordinance No. 1724 on March 23, 2026. The purpose of this ordinance is to amend the Columbia Heights City Charter to update oversight of the Police Department. This is a summary of Ordinance No. 1724. A copy of the entire text of the Ordinance is available for public inspection during regular office hours at City Hall, by standard or electronic mail, or at www.columbiaheightsmn.gov. Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 23 Item 2. ITEM: Adopt Resolution 2026-017, Appointing Board and Commission Members. Presenting Item: Jesse Hauf, IT Director DEPARTMENT: Administration BY/DATE: Sara Ion / March 10, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity X High Quality Public Spaces X Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND The City Council received twenty-five board and commission applications and completed interviews of the candidates during City Council Work Sessions on March 5 th and 6th and 9th. The Council deliberated after the conclusion of the interviews and chose to appoint the following members: SUMMARY OF CURRENT STATUS The Council deliberated after the conclusion of the interviews and chose to appoint the following members: Library Board Beth Al-Qudah Park and Recreation Commission Donia Abu Anmo, Lisa Levitt, Matthew Lupkes Planning Commission: John Gianoulis Sustainability Commission Jordana Matson Bradley, Stephanie Woods, Brie LaPlante, Madeline Jensen Christensen, Molly Nelson, Cassie Leoni Helbacka, Emily Coveyou RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-17, there being ample copies available to the public. MOTION: Move to adopt Resolution 2026-17, appointing City of Columbia Heights Board and Commission Members. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 23, 2026 24 Item 3. City of Columbia Heights - Council Letter Page 2 ATTACHMENT(S) 2026-017 25 Item 3. RESOLUTION NO. 2026-17 A RESOLUTION APPOINTING BOARD AND COMMISSION MEMBERS WHEREAS: The Council appoints members to City Boards & Commissions, and WHEREAS: The City Council met in work sessions on March 5, March 6, and March 9, 2026 to conduct interviews and discuss appointments to the Library Board, Park and Recreation Commission, Planning Commission and Sustainability Commission. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights, to approve the following three-year term appointments, from April 1, 2026 to March 31, 2029 to the following boards and commissions: Library Board Beth Al-Qudah Park and Recreation Commission Donia Abu Anmo* , Lisa Levitt, Matthew Lupkes Planning Commission: John Gianoulis Sustainability Commission Jordana Matson Bradley, Stephanie Woods, Brie LaPlante, Madeline Jensen Christensen, Molly Nelson, Cassie Leoni Helbacka, Emily Coveyou *1 year term, from April 1, 2026 to March 31, 2027 Passed this 23rd day of March, 2026 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 26 Item 3. ITEM: Consideration of a Rental Density Cap Exemption Renewal for the following properties: 1234 44th Avenue NE 1426 Parkview Ln NE 3912 Tyler Street NE 1122 40th Avenue NE Presenting Item: Jesse Hauf, IT Director DEPARTMENT: Community Development BY/DATE: Ursula Brandt, City Planner / March 9, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity _High Quality Public Spaces X Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND City Council approved the exemptions for the addresses listed in the staff report on January 13, 2025 in resolutions 2025-007, 2025-008, 2025-009 and 2025-010. The properties are owned Scott Fergus of Brick by Brick - B3 (CAG Minnesota Fund II, LLC), a nonprofit corporation with offices in Minneapolis and a mission to increase affordable housing as a means to build generational wealth for area residents with an emphasis on families at or below area median income, marginalized communities, and first-generation homebuyers. SUMMARY OF CURRENT STATUS The applicant has applied for a renewal of their rental licenses on February 25, 2026, being the second of the allowed 2 years of exemption established in the previously approved resolutions. STAFF RECOMMENDATION Staff is recommending approval of the following resolutions, resolutions approving the single-family rental density exemption request for the rental application for the properties described below: 1. 1234 44th Avenue NE 2. 1426 Parkview Ln NE 3. 3912 Tyler Street NE 4. 1122 40th Avenue NE CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE MARCH 23, 2026 27 Item 4. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-020, 2026-021, 2026-022, and 2026-023 there being ample copies available to the public. MOTION: Move to adopt Resolution 2026-020, a resolution approving the single-family rental exemption request for the rental application at 1234 44th Avenue NE, Columbia Heights, MN 55421. MOTION: Move to adopt Resolution 2026-021, a resolution approving the single-family rental exemption request for the rental application at 1426 Parkview Ln NE, Columbia Heights, MN 55421. MOTION: Move to adopt Resolution 2026-022, a resolution approving the single-family rental exemption request for the rental application at 3912 Tyler Street NE, Columbia Heights, MN 55421. MOTION: Move to adopt Resolution 2026-023, a resolution approving the single-family rental exemption request for the rental application at 1122 40th Avenue NE, Columbia Heights, MN 55421. ATTACHMENTS: 1. Resolution 2026-020 2. Resolution 2026-021 3. Resolution 2026-022 4. Resolution 2026-023 28 Item 4. City Council Resolution 2026-020 RESOLUTION NO. 2026-020 A RESOLUTION APPROVING SINGLE FAMILY RENTAL EXEMPTION REQUEST FOR THE RENTAL APPLICATION AT 1234 44th AVENUE NE, COLUMBIA HEIGHTS, MN 55421 BE IT RESOLVED BY the City Council (the “Council”) of the City of Columba Heights, Minnesota (the “City”) as follows: On August 14, 2023, the Council approved ordinance 1685 which established a rental density limit for detached single-family rental dwellings by splitting the city into blocks and caping the number of rentals per that block; and Ordinance 1685 establishes that applicants that are not allowed to obtain a single-family rental license because of the density limits will be able to request an exemption which shall be reviewed by city staff; and, If the applicant receives a negative ruling on its exemp tion request they may appeal to the City Council which the Council has sole discretion to grant the exemption request for a specified period of time; and, The City has received a request from the owner of 1234 44th Avenue NE, Columbia Heights, MN 55421 to renew the exception for the property for the second year of exemption. NOW, THEREFORE, BE IT RESOLVED, the City does hereby approve the exemption request for 1234 44th Avenue NE, Columbia Heights, MN 55421, allowing the homeowner to apply for a temporary rental license, with the addition of the following requirements. 1. The owner of 1234 44th Avenue NE, Columbia Heights, MN 55421 must apply for and complete the licensing process, to receive the temporary license, within 3 months of the passage of this resolution. 2. The temporary rental license shall be valid for the period of one year after the date that the license has been approved. 3. After the one-year term of the temporary license, the rental license will be revoked, and the property owner may re-apply for the temporary license again. 29 Item 4. City of Columbia Heights - Council Resolution Page 2 ORDER OF COUNCIL Passed this _________ day of ______________________, 2026 Offered by: Seconded by: Roll Call: ________________________________ Amáda Márquez Simula, Mayor Attest: __________________________________ Sara Ion, City Clerk/Council Secretary 30 Item 4. City Council Resolution 2026-021 RESOLUTION NO. 2026-021 A RESOLUTION APPROVING SINGLE FAMILY RENTAL EXEMPTION REQUEST FOR THE RENTAL APPLICATION AT 1426 PARKVIEW LANE NE, COLUMBIA HEIGHTS, MN 55421 BE IT RESOLVED BY the City Council (the “Council”) of the City of Columba Heights, Minnesota (the “City”) as follows: On August 14, 2023, the Council approved ordinance 1685 which established a rental density limit for detached single-family rental dwellings by splitting the city into blocks and caping the number of rentals per that block; and Ordinance 1685 establishes that applicants that are not allowed to obtain a single-family rental license because of the density limits will be able to request an exemption which shall be reviewed by city staff; and, If the applicant receives a negative ruling on its exemp tion request they may appeal to the City Council which the Council has sole discretion to grant the exemption request for a specified period of time; and, The City has received a request from the owner of 1426 Parkview Ln NE, Columbia Heights, MN 55421 to renew the exception for the property for the second year of exemption. NOW, THEREFORE, BE IT RESOLVED, the City does hereby approve the exemption request for 1426 Parkview Ln NE, Columbia Heights, MN 55421, allowing the homeowner to apply for a temporary rental license, with the addition of the following requirements. 1. The owner of 1426 Parkview Ln NE, Columbia Heights, MN 55421 must apply for and complete the licensing process, to receive the temporary license, within 3 months of the passage of this reso lution. 2. The temporary rental license shall be valid for the period of one year after the date that the license has been approved. 3. After the one-year term of the temporary license, the rental license will be revoked, and the property owner may re-apply for the temporary license again. 31 Item 4. City of Columbia Heights - Council Resolution Page 2 ORDER OF COUNCIL Passed this _________ day of ______________________, 2026 Offered by: Seconded by: Roll Call: ________________________________ Amáda Márquez Simula, Mayor Attest: __________________________________ Sara Ion, City Clerk/Council Secretary 32 Item 4. City Council Resolution 2026-022 RESOLUTION NO. 2026-022 A RESOLUTION APPROVING SINGLE FAMILY RENTAL EXEMPTION REQUEST FOR THE RENTAL APPLICATION AT 3912 TYLER STREET NE, COLUMBIA HEIGHTS, MN 55421 BE IT RESOLVED BY the City Council (the “Council”) of the City of Columba Heights, Minnesota (the “City”) as follows: On August 14, 2023, the Council approved ordinance 1685 which established a rental density limit for detached single-family rental dwellings by splitting the city into blocks and caping the number of rentals per that block; and Ordinance 1685 establishes that applicants that are not allowed to obtain a single-family rental license because of the density limits will be able to request an exemption which shall be reviewed by city staff; and, If the applicant receives a negative ruling on its exemp tion request they may appeal to the City Council which the Council has sole discretion to grant the exemption request for a specified period of time; and, The City has received a request from the owner of 3912 Tyler Street NE, Columbia Heights, MN 55421 to renew the exception for the property for the second year of exemption. NOW, THEREFORE, BE IT RESOLVED, the City does hereby approve the exemption request for 3912 Tyler Street NE, Columbia Heights, MN 55421, allowing the homeowner to apply for a temporary rental license, with the addition of the following requirements. 1. The owner of 3912 Tyler Street NE, Columbia Heights, MN 55421 must apply for and complete the licensing process, to receive the temporary license, within 3 months of the passage of this resolution. 2. The temporary rental license shall be valid for the period of one year after the date that the license has been approved. 3. After the one-year term of the temporary license, the rental license will be revoked, and the property owner may re-apply for the temporary license again. 33 Item 4. City of Columbia Heights - Council Resolution Page 2 ORDER OF COUNCIL Passed this _________ day of ______________________, 2026 Offered by: Seconded by: Roll Call: ________________________________ Amáda Márquez Simula, Mayor Attest: __________________________________ Sara Ion, City Clerk/Council Secretary 34 Item 4. City Council Resolution 2026-023 RESOLUTION NO. 2026-023 A RESOLUTION APPROVING SINGLE FAMILY RENTAL EXEMPTION REQUEST FOR THE RENTAL APPLICATION AT 1122 40th AVENUE NE, COLUMBIA HEIGHTS, MN 55421 BE IT RESOLVED BY the City Council (the “Council”) of the City of Columba Heights, Minnesota (the “City”) as follows: On August 14, 2023, the Council approved ordinance 1685 which established a rental density limit for detached single-family rental dwellings by splitting the city into blocks and caping the number of rentals per that block; and Ordinance 1685 establishes that applicants that are not allowed to obtain a single-family rental license because of the density limits will be able to request an exemption which shall be reviewed by city staff; and, If the applicant receives a negative ruling on its exemp tion request they may appeal to the City Council which the Council has sole discretion to grant the exemption request for a specified period of time; and, The City has received a request from the owner of 1122 40th Avenue NE, Columbia Heights, MN 55421 to renew the exception for the property for the second year of exemption. NOW, THEREFORE, BE IT RESOLVED, the City does hereby approve the exemption request for 1122 40th Avenue NE, Columbia Heights, MN 55421, allowing the homeowner to apply for a temporary rental license, with the addition of the following requirements. 1. The owner of 1122 40th Avenue NE, Columbia Heights, MN 55421 must apply for and complete the licensing process, to receive the temporary license, within 3 months of the passage of this reso lution. 2. The temporary rental license shall be valid for the period of one year after the date that the license has been approved. 3. After the one-year term of the temporary license, the rental license will be revoked, and the property owner may re-apply for the temporary license again. 35 Item 4. City of Columbia Heights - Council Resolution Page 2 ORDER OF COUNCIL Passed this _________ day of ______________________, 2026 Offered by: Seconded by: Roll Call: ________________________________ Amáda Márquez Simula, Mayor Attest: __________________________________ Sara Ion, City Clerk/Council Secretary 36 Item 4. ITEM: Consideration of a Rental Density Cap Exemption Renewal for 4302 2nd Street NE: Presenting Item: Jesse Hauf, IT Director DEPARTMENT: Community Development BY/DATE: Ursula Brandt, City Planner / March 11, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity _High Quality Public Spaces X Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND City Council first approved the exemption for the address of 4302 2nd Street NE on February 10, 2025 in resolutions 2025-024. The narrative provided by the property owner for the original exemption has been attached. SUMMARY OF CURRENT STATUS The applicant applied for a renewal of their rental license on February 20, 2026, being the second of the allowed three years of exemption established in the previously approved resolution. STAFF RECOMMENDATION Staff is recommending approval of resolution 2026-024, a resolution approving the single-family rental density exemption request for the rental application for the property at 4302 2nd Street NE, Columbia Heights, MN 55421. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-024, there being ample copies available to the public. MOTION: Move to adopt Resolution 2026-024, a resolution approving the single-family rental exemption request for the rental application at 4302 2nd Street NE, Columbia Heights, MN 55421. ATTACHMENTS: 1. Homeowner Narrative 2. Resolution 2026-024 CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE MARCH 23, 2026 37 Item 5. City Council Resolution 2026-024 RESOLUTION NO. 2026-024 A RESOLUTION APPROVING SINGLE FAMILY RENTAL EXEMPTION REQUEST FOR THE RENTAL APPLICATION AT 4302 2nd STREET NE, COLUMBIA HEIGHTS, MN 55421 BE IT RESOLVED BY the City Council (the “Council”) of the City of Columba Heights, Minnesota (the “City”) as follows: On August 14, 2023, the Council approved ordinance 1685 which established a rental density limit for detached single-family rental dwellings by splitting the city into blocks and caping the number of rentals per that block; and Ordinance 1685 establishes that applicants that are not allowed to obtain a single-family rental license because of the density limits will be able to request an exemption which shall be reviewed by city staff; and, If the applicant receives a negative ruling on its exemp tion request they may appeal to the City Council which the Council has sole discretion to grant the exemption request for a specified period of time; and, The City has received a request from the owner of 4302 2nd Street NE, Columbia Heights, MN 55421 to renew the exception for the property for the second year of exemption. NOW, THEREFORE, BE IT RESOLVED, the City does hereby approve the exemption request for 4302 2nd Street NE, Columbia Heights, MN 55421, allowing the homeowner to apply for a temporary rental license, with the addition of the following requirements. 1. The owner of 4302 2nd Street NE, Columbia Heights, MN 55421 must apply for and complete the licensing process, to receive the temporary license, within 3 month s of the passage of this resolution. 2. The temporary rental license shall be valid for the period of one year after the date that the license has been approved. 3. After the one-year term of the temporary license, the rental license will be revoked, and the p roperty owner may re-apply for the temporary license again, for a total of three years. 38 Item 5. City of Columbia Heights - Council Resolution Page 2 ORDER OF COUNCIL Passed this _________ day of ______________________, 2026 Offered by: Seconded by: Roll Call: ________________________________ Amáda Márquez Simula, Mayor Attest: __________________________________ Sara Ion, City Clerk/Council Secretary 39 Item 5. July 16, 2024 Dear Columbia Heights City Council, Hello we are Barbara J. Hagberg and Donald L. Hagberg II. We are requesting that the City Council grant a rental license exception to the property located at 4302 2nd Street N.E., Columbia Heights, MN 55421. Our parents, Donald L Hagberg and Patricia S. Hagberg purchased this property as their retirement home in 2005. They loved this home and they loved this neighborhood. Our Mother passed away on January 19th of 2020 and our Dad passed away on December 21, 2023, at age 92. The property was left to us. We are updating the home with fresh paint on the interior, a new furnace and air conditioner (to be installed in the next 45 days), updated trim, new carpeting, some exterior updates and some new electrical. We would like to rent this property for a few years starting this fall or winter to give us time to potentially sell to one of our 2 sets of daughters or possibly even a granddaughter or grandson. There is also the possibility that one of us may decide to retain the property. Three of our four girls have college degrees and the fourth is studying for her public adjusters license. We have met with many of the neighbors to this property over the course of several years while caring for our parents. Some are renters, some own their homes. This community has been wonderful to our family and we would like to share and keep that strong neighborhood community alive. We feel it is a safe and caring environment. We have a vested interest in updating and upkeep of the home and look forward to working with the City of Columbia Heights to meet any requirements, updates or safety needs to be a viable rental home in the community. We thank you for your consideration. Barb Hagberg Don Hagberg 40 Item 5. ITEM: Consideration of a Rental Density Cap Exemption for 5035 University Ave NE Presenting Item: Jesse Hauf, IT Director DEPARTMENT: Community Development BY/DATE: Ursula Brandt City Planner, 3/12/2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _ Community that Grows with Purpose and Equity _ High Quality Public Spaces _ Safe, Accessible and Built for Everyone _ Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy _ Inclusive and Connected Community BACKGROUND February 16th, 2026 City Staff received a request from the homeowners of 5035 University Ave NE for an exemption from the single-family rental density cap. The property is located on Block 85 with 2 single family rental out of 14 total single family units and an allotment of 2 single family rentals. The applicant is currently working with the city to redevelop 5035 and 5037 University Ave into something that better utilizes the land. The applicant is requesting permission to rent out the home at 5035 University Ave NE for a short period of time as they work with the city to redevelop the property. The applicant is appealing staff’s decision that the application does not fall within the outlined exemption process in City Code. While the applicant’s narrative does not align with the recent changes to the staff - authorized exemption process, this request does meet the intent of the City Councils previous rulings. Therefore, staff recommends approval of the exemption request. This item ha s been placed on the consent agenda for the upcoming City Council meeting due to this recommendation. If the Council wishes to remove it from the consent agenda for further discussion, staff will be available to answer any questions. If approved, Resolution 2026-025 would grant a temporary rental license exemption to the homeowner with a few additional requirements. The homeowner is required to complete the license application process within 6 months from the passage of the resolution. This puts a limit on how long they can take to bring the house into rental compliance if needed. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE MARCH 23, 2026 41 Item 6. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-025, there being ample copies available to the public. MOTION: Move to adopt Resolution 2026-025, a resolution approving the single-family rental exemption request for the rental application at 5035 University Ave NE, Columbia Heights, MN 55421. ATTACHMENT(S) 1. Letter from Homeowner 2. Resolution 2026-025 3. Location of Property 42 Item 6. Rental Density Cap Exemption Request – Applicant Narrative Applicant: Caldoun Abuhakel Property Address: 5035 University Ave NE Date: 2-10-2026 To the Honorable Members of the City Council, I am submitting this letter in support of my request for a Rental Density Cap Exemption for the above-referenced property. I respectfully request consideration for an exemption from the rental density cap for this property. This request is being made so that we may responsibly utilize the home while we continue working with the Community Development Department on a proposed housing development project that will combine multiple parcels to create a buildable site with approximately 280 feet of frontage along University Avenue. I am committed to maintaining the property in full compliance with all applicable city ordinances, licensing requirements, and property maintenance standards. I also understand the importance of preserving neighborhood stability and will continue to operate the property in a manner that supports the character and quality of the surrounding community. I appreciate the City Council’s time and consideration of this request. Please feel free to contact me if additional information is needed or if I can provide further documentation to assist in your review. Respectfully submitted, Caldoun Abuhakel Caldoun Abuhakel PO Box 32112 Fridley MN, 55432 404-277-0308 612-501-7579 43 Item 6. City Council Resolution 2026-025 RESOLUTION NO. 2026-025 A RESOLUTION APPROVING SINGLE FAMILY RENTAL EXEMPTION REQUEST FOR THE RENTAL APPLICATION AT 5035 UNIVERSITY AVE NE, COLUMBIA HEIGHTS, MN 55421 BE IT RESOLVED BY the City Council (the “Council”) of the City of Columba Heights, Minnesota (the “City”) as follows: On August 14, 2023, the Council approved ordinance 1685 which established a rental density limit for detached single-family rental dwellings by splitting the city into blocks and caping the number of rentals per that block; and Ordinance 1685 establishes that applicants that are not allowed to obtain a single-family rental license because of the density limits will be able to request an exemption which shall be reviewed by city staff; and, If the applicant receives a negative ruling on its exemption reque st they may appeal to the City Council which the Council has sole discretion to grant the exemption request for a specified period of time; and, The City has received a request from the owner of 5035 University Ave, Columbia Heights, MN 55421 to make an exception for the property and allow a 2 year new rental license to be issued. NOW, THEREFORE, BE IT RESOLVED, the City does hereby approve the exemption request for 5035 University Ave NE, Columbia Heights, MN 55421, allowing the homeowner to apply for a temporary rental license, with the addition of the following requirements. 1. The owner of 5035 University Ave NE, Columbia Heights, MN 55421 must apply for and complete the licensing process, to receive the temporary license, within 6 months of the passage of this resolution. 2. The temporary rental license shall be valid for the period of one year after the date that the license has been approved. 3. After the one-year term of the temporary license, the property owner may re -apply for the temporary license again for an additional year resulting in a 2 year total rental density exemption. 44 Item 6. City of Columbia Heights - Council Resolution Page 2 ORDER OF COUNCIL Passed this _________ day of ______________________, 2026 Offered by: Seconded by: Roll Call: ________________________________ Amáda Márquez Simula, Mayor Attest: __________________________________ Sara Ion, City Clerk/Council Secretary 45 Item 6. Location Map 46 Item 6. ITEM: Approval of the Native Vegetation Management Contract. Presenting Item: Jesse Hauf, IT Director DEPARTMENT: Engineering BY/DATE: Drew Chirpich / March 10, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X_Community that Grows with Purpose and Equity X_High Quality Public Spaces X_Safe, Accessible and Built for Everyone X_Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy X_Inclusive and Connected Community BACKGROUND Over the last few decades, the City of Columbia Heights has implemented areas with native vegetation to help improve water quality, provide forage for wildlife, and to add visual interest to public spaces. These areas are distributed throughout the City in parks, natural areas, and within Green Stormwater Infrastructure. While these areas are typically lower maintenance than conventional green spaces such as turf, they do still require periodic maintenance to remove accumulated organic matter, prevent the spread of invasive and undesirable species, and keep the areas thriving. This Native Vegetation Management Contract is for a length of 3 years and encompasses five different sites. City Staff has drafted a Professional Services Agreement for this work and solicited quotes from four contractors. SUMMARY OF CURRENT STATUS The City elicited quotes for this maintenance work from four contractors, and their bid totals are summarized below: Contractor Estimated Contract Total Landbridge Ecological $35,362.06 MNL $43,986.38 Prairie Restorations $63,859.75 RES $104,080.00 CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 23, 2026 47 Item 7. City of Columbia Heights - Council Letter Page 2 STAFF RECOMMENDATION The low responsible bid is Landbridge Ecological for a three-year total of approximately $35,362.06. Staff recommends City Council authorize the Professional Services Agreement with Landbridge Ecological in the amount of approximately $35,362.06. RECOMMENDED MOTION(S): MOTION: Motion to award Professional Services Agreement to Landbridge Ecological in the amount of approximately $35,362.06 allocated from the Stormwater fund 604.9600.4400. ATTACHMENT(S) Native Vegetation Management Contract Contractor Bid Price Comparison 48 Item 7. Contractor Estimated Contract Total Landbridge Ecological 35,362.06$ MNL 43,986.38$ Prairie Restorations 63,859.75$ RES 104,080.00$ 49 Item 7. CONTRACT FOR LOCAL IMPROVEMENT THIS AGREEMENT is made this ______ day of _____________, 2026 (the “Effective Date”) by and between ___Landbridge_Ecological_____, an ecological restoration company located at __670 Vandalia St, St Paul, MN 55114____________, ________________ (“Contractor”), and the City of Columbia Heights, Minnesota, a Minnesota municipal corporation located at 3989 Central Ave NE, Columbia Heights, MN (the “City”): 50 Item 7. RECITALS A. Contractor is engaged in the business of ecological restoration and management. B. The City desires to hire Contractor to provide native vegetation landscaping and management. C. Contractor represents that it has the professional expertise and capabilities to provide the City with the requested work. D. The City desires to engage Contractor to provide the work described in this Agreement and Contractor is willing to provide such work on the terms and conditions in this Agreement. NOW, THEREFORE, in consideration of the terms and conditions expressed herein, the City and Contractor agree as follows: AGREEMENT 1. The Work. Contractor shall perform the work more fully described in the attached Exhibit A (the “Work”). The Work includes all work and services required by this Agreement, whether completed or partially completed, and includes all labor, materials, equipment, and services provided or to be provided by Contractor to fulflll Contractor’s obligations. All Work shall be completed according to the speciflcations set forth in the attached Exhibit B. Contractor shall at all times keep the premises free from accumulation of waste materials and debris caused by Contractor’s operations. 2. Time for Completion. Contractor shall commence Work not later than June 1, 2026. Contractor shall proceed diligently and shall complete the Work to the satisfaction and approval of the City’s authorized agent on or before November 30, of each contract year (the “Contract Time”). Contractor shall notify the City in writing of any cause of delay of the Work within 24 hours after such cause of delay arises. If Contractor fails to complete the Work by the Contract Time, the City may immediately, or at any time thereafter, proceed to complete the Work at the Contractor’s expense. If Contractor gives written notice of a 51 Item 7. delay over which Contractor has no control, the City may, at its discretion, extend the Contract Time. 3. Consideration. The consideration, which the City shall pay to Contractor, shall not exceed $. The consideration shall be for both the Work performed by Contractor and the expenses incurred by Contractor in performing the Work. Contractor shall submit statements to the City containing a detailed list of project labor and hours, rates, titles, and amounts undertaken by Contractor during the relevant billing period. The City shall pay Contractor within thirty-flve (35) days after receiving a statement from Contractor. 4. Permits. Contractor shall obtain, at its sole cost, all permits required for the performance of the Work. 5. Extra Work. Unless approved by the City in writing, Contractor shall make no claim for extra work done or materials furnished, nor shall Contractor do any work or furnish any materials not covered by the plans and speciflcations of this Agreement. Any such work or materials furnished by Contractor without written City approval shall be at Contractor’s own risk and expense. Contractor shall perform any altered plans ordered by the City; if such alteration reduces the cost of doing such work, the actual amount of such reduction shall be deducted from the contract price for the Work. 6. Contract Documents. The Contract Documents shall consist of this Agreement; all exhibits to this Agreement, which are incorporated herein by reference; any supplementary drawings, plans, and speciflcations; and other documents listed herein. In the event of a confiict among the various provisions of the Contract Documents, the terms shall be interpreted in the following order of priority: a. Modiflcations to this Agreement b. This Agreement, including all exhibits c. Supplementary drawings, plans, speciflcations d. Other documents listed in this Agreement _35,362.06_____ ________ 52 Item 7. Drawings shall control over Speciflcations, and detail in drawings shall control over large- scale drawings. All capitalized terms used and not otherwise deflned in this Agreement, but deflned elsewhere in the Contract Documents, shall have the meaning set forth in the Contract Documents. In the event of a confiict between this Agreement and an Exhibit to this Agreement, this Agreement shall control. 7. Expense Reimbursement. Contractor shall not be compensated separately for necessary incidental expenses. All expenses of Contractor shall be built into Contractor’s flxed compensation rate, unless reimbursement is provided for an expense that received the prior written approval of the City, which approval may be provided via electronic mail. 8. Approvals. Contractor shall secure the City’s written approval before making any expenditures, purchases, or commitments on the City’s behalf beyond those listed in the Work. The City’s approval may be provided via electronic mail. 9. Protection of Persons and Property. Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the Work. Contractor shall take reasonable precautions for the safety of, and shall provide reasonable protection to prevent damage, injury, or loss to: a. Persons performing the Work and other persons who may be affected by the Work; b. The Work and materials and equipment to be incorporated therein; and c. Other property at the site or adjacent to the site, such as trees, shrubs, lawns, walks, pavement, roadways, structures and utilities. Contractor shall promptly remedy damage and loss to property caused in whole or in part by Contractor or any of its subcontractors, agents, or anyone directly or indirectly employed by any of them. 10. Acceptance of the Work. All of the Contractor’s work and labor shall be subject to the inspection and approval of the City. If any materials or labor are rejected by the City as defective or unsuitable, then the materials shall be removed and replaced with other approved materials and the labor shall be done to the satisfaction and approval of the City at the Contractor’s sole cost and expense. Contractor shall replace at Contractor’s expense any loss or damage to the Work, however caused, which occurs during the construction thereof or prior to the flnal delivery to and acceptance of the Work by the City. Any payment made to Contractor, shall not be construed as operating to relieve Contractor from responsibility for the construction and delivery of Work. Acceptance of the completed Work shall be evidenced only by a Certiflcate of Final Completion issued by the City, which 53 Item 7. shall state the date on which the City accepts the completed Work (the “Final Completion Date”). 11. Warranty. Contractor represents and warrants that it has the requisite training, skills, and experience necessary to complete the Work, is appropriately licensed by all applicable agencies and governmental entities, and will complete the Work in a manner consistent with the level of care and skill ordinarily exercised by professionals currently providing similar work. Contractor further represents and warrants to the City that the materials and equipment furnished under this Agreement are of good quality and new, unless this Agreement requires or permits otherwise. Contractor further warrants that the Work will conform to the requirements of this Agreement and will be free from defects. Work, materials, or equipment not conforming to these requirements may be considered defective. Contractor shall promptly correct any defective Work. Costs of correcting such defective Work, including additional testing and inspections, the cost of uncovering and replacement, and compensation for any additional services and expenses made necessary thereby, shall be at Contractor’s expense. Contractor’s warranty shall exclude remedy for damage or defect caused by abuse, alterations to the Work not executed by Contractor or its subcontractors, agents, or anyone hired or employed by any of them, improper or insufficient maintenance, improper operation or normal wear and tear under normal usage. 12. Guarantee. Contractor guarantees and agrees to maintain the stability of the Work and materials furnished and installed under this contract for a period of one year after the Final Completion Date (the “Guarantee Period”). Contractor agrees to perform fully all other guarantees as set forth in the speciflcations. If any of the Work is found to be not in accordance with the requirements of the Contract during the Guarantee Period, Contractor shall correct it promptly after receipt of notice from the City to do so. The City shall give such notice promptly after discovery of the condition. If Contractor fails to correct nonconforming Work within a reasonable time after receipt of notice from the City, the City may correct the Work at Contractor’s expense. Reasonable time will be deflned by the City and may be based on applicable Federal, State, and local regulatory criteria and compliance schedules, or based on a schedule needed to perform corrections in accordance with industry standards of care. The Guarantee Period shall be extended with respect to portions of Work flrst performed after the Final Completion Date by the period of time between flnal payment and the actual completion of that portion of the Work. The one-year period for correction of Work shall not be extended by corrective Work performed by Contractor pursuant to this Section. Nothing contained in this Section shall be construed to establish a period of limitation with respect to other obligations Contractor has under the Contract Documents. Establishment 54 Item 7. of the one-year period for correction of Work as described in this Section relates only to the speciflc obligation of Contractor to correct the Work, and has no relationship to the time within which the obligation to comply with the Contract Documents may be sought to be enforced, nor to the time within which proceedings may be commenced to establish Contractor’s liability with respect to Contractor’s obligations other than speciflcally to correct the Work. 13. Termination. This Agreement shall remain in force and effect commencing from the effective date and continuing until the completion of all of the parties’ obligations hereunder, unless terminated by the City or amended pursuant to the Agreement. Notwithstanding any other provision hereof to the contrary, this Agreement may be terminated as follows: a. The parties, by mutual written agreement, may terminate this Agreement at any time; b. Contractor may terminate this Agreement in the event of a breach of the Agreement by the City upon providing thirty (30) days’ written notice to the City; c. The City may terminate this Agreement at any time at its option, for any reason or no reason at all; or d. The City may terminate this Agreement immediately upon Contractor’s failure to have in force any insurance required by this Agreement. In the event of a termination, the City shall pay Contractor for Work performed to the date of termination and for all costs or other expenses incurred prior to the date of termination. 14. Amendments. No amendments may be made to this Agreement except in a writing signed by both parties. 15. Remedies. In the event of a termination of this Agreement by the City because of a breach by Contractor, the City may complete the Work either by itself or by contract with other persons or entities, or any combination thereof. These remedies provided to the City for breach of this Agreement by Contractor shall not be exclusive. The City shall be entitled to exercise any one or more other legal or equitable remedies available because of Contractor’s breach. 16. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that the books, records, documents, and accounting procedures and practices of Contractor, that are relevant to the contract or transaction, are subject to examination by the City and the state auditor or legislative auditor for a minimum of six years. Contractor 55 Item 7. shall maintain such records for a minimum of six years after flnal payment. The parties agree that this obligation will survive the completion or termination of this Agreement. 17. Indemniflcation. To the fullest extent permitted by law, Contractor, and Contractor’s successors or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials, agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature, or character; damages; losses; and costs, disbursements, and expenses of defending the same, including but not limited to attorneys’ fees, professional services, and other technical, administrative or professional assistance resulting from or arising out of Contractor’s (or its subcontractors, agents, volunteers, members, invitees, representatives, or employees) performance of the duties required by or arising from this Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Contractor, or arising out of Contractor’s failure to obtain or maintain the insurance required by this Agreement. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to which the City is entitled. The parties agree that these indemniflcation obligations shall survive the completion or termination of this Agreement. 18. Insurance. Contractor shall maintain reasonable insurance coverage throughout this Agreement. Contractor agrees that before any work related to the approved project can be performed, Contractor shall maintain at a minimum: a. Worker’s Compensation Insurance as required by Minnesota Statutes, section 176.181; b. Business Auto Liability covering vehicles owned by Contractor and non-owned vehicles used by Contractor, with policy limits not less than $1,000,000.00 per accident, for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of such motor vehicles, along with any statutorily required automobile coverage; c. Commercial General Liability in an amount of not less than $1,000,000.00 per occurrence, $2,000,000 general aggregate, and $2,000,000 for products-completed operations hazard, providing coverage for claims including: i. Damages because of bodily injury, sickness or disease, including occupational sickness or disease, and death of any person; ii. Personal and advertising injury; iii. Damages because of physical damage to or destruction of property, including loss of use of such property; 56 Item 7. iv. Bodily injury or property damage arising out of completed operations; and v. Contractor’s indemnity obligations under this Agreement. To meet the Commercial General Liability and Business Auto Liability requirements, Contractor may use a combination of Excess and Umbrella coverage. Prior to commencement of the Work, Contractor shall provide the City with a current certiflcate of insurance including the following language: “The City of Columbia Heights is named as an additional insured with respect to the commercial general liability, business automobile liability and umbrella or excess liability, as required by the contract. The umbrella or excess liability policy follows form on all underlying coverages.” Such certiflcate of liability insurance shall list the City as an additional insured and contain a statement that such policies of insurance shall not be canceled or amended unless 30 days’ written notice is provided to the City, or 10 days’ written notice in the case of non-payment. 19. Compliance with State Withholding Tax. Before flnal payment is made for the Work on this project, Contractor must make a satisfactory showing that it has complied with the provisions of Minnesota Statutes, section 290.92 requiring the withholding of State Income Tax for wages paid employees on this project by providing to the City a Certiflcate of Compliance from the Commissioner of Taxation. Contractor is advised that before such Certiflcate can be issued, Contractor must flrst place on flle with the Commissioner of Taxation an affidavit, in the form of an IC-134, that Contractor has complied with the provisions of Minnesota Statutes Section 290.92. 20. Performance and Payment Bond. Prior to Commencement of the Work, Contractor shall make, execute and deliver to the City corporate surety bonds in a form acceptable to the City, in the sum of $0 for the use of the City and of all persons furnishing labor, skill, tools, machinery or materials to the project. Said bonds shall secure the faithful performance and payment of the Contract by the Contractor and shall be conditioned as required by law. This Agreement shall not become effective unless and until said bonds have been received and approved by the City. 21. Assignment. Neither the City nor Contractor shall assign this Agreement or any rights under or interest in this Agreement, in whole or in part, without the other party’s prior written consent. Any assignment in violation of this provision is null and void. Neither the City nor Contractor shall assign, or transfer any rights under or interest (including, but without limitation, moneys that may become due or moneys that are due) in the Agreement without the written consent of the other except to the extent that the effect of this limitation may be restricted by law. Unless speciflcally stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or 57 Item 7. responsibility under this Agreement. Nothing contained in this paragraph shall prevent Contractor from employing such independent consultants, associates, and subcontractors, as it may deem appropriate to assist it in the performance of the Work required by this Agreement. Any instrument in violation of this provision is null and void. 22. Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall be performed with the understanding that Contractor has special expertise as to the Work which Contractor is to perform and is customarily engaged in the independent performance of the same or similar work for others. Contractor shall provide or contract for all required equipment and personnel. Contractor shall control the manner in which the Work is performed; however, the nature of the Work and the results to be achieved shall be specifled by the City. The parties agree that this is not a joint venture and the parties are not co-partners. Contractor is not an employee or agent of the City and has no authority to make any binding commitments or obligations on behalf of the City except to the extent expressly provided in this Agreement. All Work provided by Contractor pursuant to this Agreement shall be provided by Contractor as an independent contractor and not as an employee of the City for any purpose, including but not limited to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability for torts and eligibility for employee beneflts. 23. Compliance with Laws. Contractor shall exercise due professional care to comply with applicable federal, state and local laws, rules, ordinances and regulations in effect as of the Effective Date. Contractor’s guests, invitees, members, officers, officials, agents, employees, volunteers, representatives, and subcontractors shall abide by the City’s policies prohibiting sexual harassment and tobacco, drug, and alcohol use as deflned on the City’s Tobacco, Drug, and Alcohol Policy, as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct of persons on City property, at all times while performing duties pursuant to this Agreement. Contractor agrees and understands that a violation of any of these policies, procedures, or rules constitutes a breach of the Agreement and sufficient grounds for immediate termination of the Agreement by the City. 24. Entire Agreement. The Contract Documents shall constitute the entire agreement between the City and Contractor and supersede any other written or oral agreements between the City and Contractor. 25. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this Agreement on any third party. 58 Item 7. 26. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. 27. Work Products and Ownership of Documents. All records, information, materials and other work products, including, but not limited to the completed reports, drawings, plans, and speciflcations prepared and developed in connection with the provision of the Work pursuant to this Agreement shall become the property of the City, but reproductions of such records, information, materials and other work products in whole or in part may be retained by Contractor. Regardless of when such information was provided, Contractor agrees that it will not disclose for any purpose any information Contractor has obtained arising out of or related to this Agreement, except as authorized by the City or as required by law. These obligations survive the termination of this Agreement. 28. Confiict of Interest. Contractor shall use reasonable care to avoid confiicts of interest and appearances of impropriety in representation of the City. In the event of a confiict of interest, Contractor shall advise the City and, either secure a waiver of the confiict, or advise the City that it will be unable to provide the requested Work. 29. Agreement Not Exclusive. The City retains the right to hire other professionals, contractors and service providers for this or other matters, in the City’s sole discretion. 30. Data Practices Act Compliance. Any and all data provided to Contractor, received from Contractor, created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees to notify the City within three business days if it receives a data request from a third party. This paragraph does not create a duty on the part of Contractor to provide access to public data to the public if the public data are available from the City, except as required by the terms of this Agreement. These obligations shall survive the termination or completion of this Agreement. 31. No Discrimination. Contractor agrees not to discriminate in providing the Work under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, gender, gender identity, gender expression, status with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate termination of this Agreement. Contractor agrees to comply with Americans with Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the ㄰ 59 Item 7. Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless and indemnify the City from costs, including but not limited to damages, attorneys’ fees and staff time, in any action or proceeding brought alleging a violation of these laws by Contractor or its guests, invitees, members, officers, officials, agents, employees, volunteers, representatives and subcontractors. Upon request, Contractor shall provide accommodation to allow individuals with disabilities to participate in all Work under this Agreement. Contractor agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for effective communication with individuals with disabilities. 32. Authorized Agents. The City’s authorized agent for purposes of administration of this contract is the City Forester and Stormwater Specialist, or designee. Contractor’s authorized agent for purposes of administration of this contract is , Minnesota Operations Manager, or designee who shall perform or supervise the performance of all Work. 33. Notices. Any notices permitted or required by this Agreement shall be deemed given when personally delivered or upon deposit in the United States mail, postage fully prepaid, certifled, return receipt requested, addressed to: or such other contact information as either party may provide to the other by notice given in accordance with this provision. 34. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of any other provisions or any other or further breach, and no such waiver shall be effective unless made in writing and signed by an authorized representative of the party to be charged with such a waiver. 35. Headings. The headings contained in this Agreement have been inserted for convenience of reference only and shall in no way deflne, limit or affect the scope and intent of this Agreement. 36. Payment of Subcontractors. Contractor agrees to pay all laborers employed and all subcontractors furnishing material to Contractor in the performance of this contract. If ㄱ THE CITY: CONTRACTOR: __________ _ Landbridge Ecological, 670 Vandalia St, St Paul, MN 55114 Columbia Heights Attn Drew Chirpich 3989 Central Ave NE, Columbia Heights, MN, 55421 60 Item 7. 37. Severability. In the event that any provision of this Agreement shall be illegal or otherwise unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full force and effect. 38. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they are duly authorized to sign on behalf of their respective organization. In the event Contractor did not authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties and liability of Contractor, described in this Agreement, personally. 39. Counterparts and Electronic Communication. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. This Agreement may be transmitted by electronic mail in portable document format (pdf) and signatures appearing on electronic mail instruments shall be treated as original signatures. ㄲ Contractor fails to pay any claims and demands for labor and materials, the City may apply the monies due to Contractor toward paying and satisfying such claims and demands. The City has the right to apply monies due to Contractor towards paying any accrued indebtedness or any claim which may hereafter come due against Contractor. The amount of such payments shall be deducted from the balance due to the Contractor; provided that nothing herein nor any variation from the amounts and timing of the installments shall be construed as impairing the right of the City or of those to whose beneflt the bond herein agreed upon shall insure, to hold Contractor or surety liable on the bond for any breach of the conditions of the same nor as imposing upon the City any obligation to laborers, materialmen, contractors, or sureties to pay or to retain for their beneflt any monies coming to the contractor hereunder. Pursuant to Minnesota Statutes, Section 471.425, Subdivision 4(a), Contractor must pay any subcontractor within ten (10) days of Contractor’s receipt of payment from the City for undisputed services provided by the subcontractor. Contractor must pay interest of one and one-half percent (1½%) per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney’s fees, incurred in bringing the action. 61 Item 7. 40. Recitals. The City and Contractor agree that the Recitals are true and correct and are fully incorporated into this Agreement. IN WITNESS WHEREOF, the City and Contractor have caused this Independent Contractor Agreement to be executed by their duly authorized representatives in duplicate on the respective dates indicated below. By: _________________________________ Name: Title: By: _________________________________ Mayor By: _________________________________ City Manager ㄳ 62 Item 7. EXHIBIT A SCOPE OF WORK As part of its ongoing commitment to water quality, and the care and protection of the natural environment, the City of Columbia Heights has established native vegetation buffers around numerous ponds, wetlands, and streams in the community. These buffers protect critical stormwater infrastructure, improve water quality and ecological diversity, and provide habitat for pollinators and other wildlife. Buffers are located adjacent to water bodies, and are required to be provided and maintained in accordance with state and local laws. Clean water and healthy ecosystems beneflt all community members, especially those who have been impacted most and contribute the least to environmental harm. Management of the buffers includes integrated plant management, native vegetation seeding, dormant mowing, and controlled burns to remove invasive, noxious, and undesirable vegetation, collectively promoting the successful long-term establishment of native vegetation. 1. Work. The Work shall include furnishing all labor, tools, materials, and equipment to restore, enhance, and maintain native vegetation buffers and landscapes at the locations shown on the site maps included in this Exhibit A. The Work shall occur throughout the growing season as specifled in Exhibits B and C. The Work shall include the following: A. Integrated Plant Management (IPM) – Perform a combination of hands-on management techniques used during the growing season. IPM tasks may include but are not limited to: hand pulling and cutting; complete site mowing; spot mowing; line trimming; spot burning; spot treatment; and woody plant management including removal and stump treatment. B. Dormant Mows – Perform a dormant mow of an entire site to control annual weeds and promote the successful long-term establishment of native vegetation. Dormant mows shall be conducted in early spring, after prairie seeds have fallen and prior to undesirable species producing seed, unless otherwise approved by the City’s authorized agent. C. Controlled Burns – Conduct controlled burns to replicate the natural and beneflcial process of flre, promote the growth of native plants, and control weeds. Burns shall only be conducted by trained, certifled personnel after obtaining the ㄴ 63 Item 7. proper permits and notifying the Fire Department, 911 dispatchers, and adjacent properties as specifled in Exhibit B. D. Native Vegetation Seeding – Perform seeding or inter-seeding as directed by the City, generally based on the density and extents of native vegetation. 2. Location. Site location maps are in Exhibit A. 3. Contract Time. The Work shall commence no later than June 1, 2026, and conclude on or before November 30, of each contract year. The Contract term shall be for 3 years from the signing of the contract and conclude on December 1, 2028. ㄵ 64 Item 7. 16 65 Item 7. 17 66 Item 7. 18 67 Item 7. 19 68 Item 7. 20 69 Item 7. 21 70 Item 7. 22 71 Item 7. 23 72 Item 7. 25 73 Item 7. 26 74 Item 7. 28 75 Item 7. EXHIBIT B SPECIAL CONDITIONS 1. Pre-Construction Meeting. Prior to beginning Work, a pre-construction meeting shall be held, and shall be attended by the authorized agents of the City and persons of the contracting company who will have direct responsibility for labor, materials, and equipment used on the project. The meeting will disclose all signiflcant aspects for execution and schedule of the Work. Agreement on any and all questionable measurements, materials, methods or other matters shall be established at this meeting. Contractor shall submit the following at the pre-construction meeting: A. Critical path phasing plan and schedule, which details all controlling operations. This shall be submitted a minimum of three (3) days before the pre-construction meeting. B. List of products, materials, and equipment to be used for execution of the Work. C. General project contact information including certiflcations and emergency contacts. D. Traffic Control plan. 2. Post-Construction Meeting. Upon completion of the Work, Contractor shall meet with the City’s authorized agents and provide a written summary (.doc and PDF format) of work completed for each site. The written summary shall include notable fleld observations and maintenance recommendations for the following year. 3. Notiflcation. Contractor shall notify the City’s authorized agent at least 24 hours in advance of mobilization and performing Work for each site, and within 24 hours of completing Work for each site. The Contractor shall notify the City within 24 hours after discovering bare or sparsely vegetated areas, fallen trees and branches, obstructions limiting access, or other issues impacting the Work. 4. Use of Chemicals. It is the City’s policy to reduce the use of chemicals that have the potential to harm or impact wildlife, the natural environment, and human health. Alternatives to chemicals, such as manual removal methods, shall be given priority. If it is deemed necessary to use chemicals, the Contractor must obtain written permission from the City’s authorized agent and take all necessary precautions and measures to protect the ㌰ 76 Item 7. safety of human health and the environment while working. Contractor shall adhere to the following guidelines whenever using chemicals at the site: A. All chemicals shall be approved in writing by the City’s authorized agent prior to application. B. Contractor shall follow all label instructions for pesticides. Pesticides include herbicides, insecticides, fungicides and other products intended to prevent, destroy, repel or mitigate a pest and substances intended for use as a plant regulator, defoliant, or desiccant. C. Contractor shall not use products containing neonicotinoids. D. Applicators shall be Minnesota Department of Agriculture (MDA) licensed pesticide applicators and be trained in the proper techniques for handling and applying the chemicals used. For areas near water resources, Contractor shall use chemicals that are approved for use near water and adhere to all local, State, and Federal regulations. Contractor shall provide the City with records of applicable training and certiflcations. E. Contractor shall use the minimum effective rate of the chemicals required to achieve sufficient efficacy against target species to promote successful long-term establishment of native vegetation. F. Contractor shall avoid the use of chemicals within 24 hours prior to any rainfall or as otherwise indicated in the manufacturer’s instructions, when wind speeds exceed the manufacturer instructions, or when the wind speed exceeds 10 miles per hour (MPH) if not otherwise specifled by the manufacturer, or as otherwise approved by the City’s authorized agent. G. Contractor shall mark areas that are chemically treated with temporary signs approved by the City’s authorized agent and shall remove signage at the appropriate time according to manufacturer’s instructions. Signage must comply with all MDA guidelines. 5. Disposal. Contractor may dispose of plant materials by hauling them to an appropriate waste facility or by conducting a controlled burn. Before the movement of any invasive species, they must be rendered nonliving and nonviable and/or packaged, transported, and disposed of in accordance with all local, State, and Federal regulations. Contractor shall not conduct activities that spread invasive or noxious species or their seeds. 6. Erosion and Sediment Control. Contractor shall take all appropriate measures to prevent erosion and sediment transport from work sites to adjacent water bodies, trails, ㌱ 77 Item 7. and streets. Contractor shall notify the City’s authorized agent of any temporary erosion and sediment control measures proposed prior to installation. The Work will not be considered complete until all required vegetation is properly established, and all temporary erosion and sediment control measures have been removed from the work sites. No additional compensation will be considered for erosion and sediment control. 7. Integrated Plant Management (IPM). IPM is a combination of vegetation management techniques used during the growing season. The goal of IPM is to remove invasive, noxious, or unwanted species to promote the long-term establishment of native vegetation. The method of control varies by species, density, and site-speciflc conditions. Contractor shall visit the work sites as necessary to develop an informed understanding of the sites and successfully conduct various IPM tasks, as necessary on a site-by-site basis. IPM tasks may include but are not limited to: hand pulling, cutting, complete site mowing, spot mowing, line trimming, spot burning, spot chemical treatment, and woody plant management including removal and stump treatment. Removal or treatment should be conducted prior to undesirable species going to seed. Woody plant management includes removal, and potential treatment, of opportunistic (volunteer) trees and shrubs that sprout within the maintenance areas. Contractor shall remove all invasive and volunteer tree species as part of IPM, as well as any species that are identifled as Eradicate, Control, or Restricted Noxious Weed species as specifled by the MDA, or that pose a threat to beneflcial plant diversity or stormwater management objectives as specifled by the City. All IPM techniques shall be paid at the same rate. Payment shall be made at the contract unit price for IPM for each site, including all labor, materials, and equipment to complete the Work. Contractor shall follow the chemical usage guidelines in this Exhibit B, Section 4, if chemicals are used during IPM. Mechanical techniques shall be given priority over chemical techniques when considering methods. Chemicals must be approved by the City’s authorized agent prior to use. All Work must comply with the procedures outlined in Minnesota Department of Natural Resources (MnDNR) Operational Order 113. 8. Buckthorn Removal and Treatment. Buckthorn removal is part of IPM (woody plant management) and shall be considered complete when all buckthorn has been removed, stumps have been treated, and all remnants have been rendered non-viable within the Work areas. Acceptable methods of disposal include bagging plants and removing all seeds, burning any remaining debris, or other methods as described in this Exhibit B, Section 5, or as approved by the City’s authorized agent. Priority shall be given to mechanical means of removal before using herbicide. If the buckthorn is less than 3/8 inches in diameter, the plants may be pulled by hand. The buckthorn plant and roots shall ㌲ 78 Item 7. be completely removed to prevent re-sprouting. For plants greater than 3/8 inches in diameter but less than 2 inches in diameter, Contractor shall use a hand tool that removes the entire plant, such as an Uprooter, Root Talon, or approved equivalent. Contractor shall minimize soil disturbance to prevent buckthorn seed germination, restore and compact disturbed soil to match surrounding grade, and secure existing vegetation that has been uprooted or otherwise impacted during buckthorn plant removal. If removal of individual buckthorn plants is infeasible, Contractor may, with written approval from the City’s authorized agent, spray the foliage of buckthorn plants or seedlings with an approved herbicide. Buckthorn plants that are greater than 2 inches in diameter shall be controlled by cutting the stem at the soil surface, then covering or treating the stump with an herbicide approved by the City’s authorized agent to prevent re-sprouting. Cutting may be performed using hand tools, chainsaws, or brush cutters. The root mass of plants greater than 4 inches in diameter shall be ground down before treatment. All plant stumps shall be chemically treated immediately after cutting (completed within 2 hours) using an herbicide approved by the City’s authorized agent. Chemical control options include herbicides containing triclopyr (Garlon 3A/Vastlan, Garlon 4, or other brush killers with triclopyr) or glyphosate to prevent re-sprouting. Oil-based products of triclopyr ester (Garlon 4, Pathflnder II) may be applied when the temperature is below 32 degrees F. Contractor shall follow the chemical usage guidelines in this Exhibit B, Section 4 if using chemicals during buckthorn removal and treatment. All Work shall comply with the procedures outlined in MnDNR Operational Order 113. 9. Controlled Burns. A controlled burn is an important management tool to replicate the natural and beneflcial process of flre, promoting the growth of native plants and controlling weeds. Contractor shall notify the City at least four weeks in advance if it intends to conduct a controlled burn and must obtain prior written approval from the City’s authorized agent and Fire Chief to conduct the controlled burn. Approximately two to three weeks prior to the burn, the City will mail an advance notiflcation letter to properties located within 500 feet of the controlled burn limits. On the day of the controlled burn, Contractor shall attempt to notify all residents and businesses adjacent to the planned burn limits by knocking on doors and providing informational door hangers describing the burn process and potential temporary impacts, including but not limited to smoke production. Before conducting a controlled burn, Contractor shall obtain all required permits and approvals from the MnDNR and the City’s Fire Chief or their designee. Contractor shall notify the 911 Dispatch Center before and after the controlled burn. Controlled burns shall only be conducted by trained crews certifled through the National Wildflre Coordinating Group with a minimum of a S130 or S190 certiflcate or through the ㌳ 79 Item 7. MnDNR Prescribed Burn Qualiflcation track. At least one supervisory staff member per crew must have active certiflcation related to one of the above programs, and provide records of qualiflcations to the City’s authorized agent. To minimize risk to residents and property, controlled burns may only be conducted when: • Fuel in the burn area is dry. • Wind velocities are moderate, 5 - 15 MPH, in a direction that results in the least amount of smoke impact to residents, businesses, buildings, and high-volume roadways. • Humidity is 35% - 80%. • Air temperature is 32° - 65° F. Because of these variables, the exact timing may not be known until the day before or the day of the burn. When conducting a controlled burn, Contractor shall target dense areas of invasive species. Contractor shall avoid burning at least 25% of the buffer area, ideally the best established with native species, to maintain it as a refuge area for wildlife. Contractor shall identify and protect all existing infrastructure, trees, and shrubs in or near the controlled burn area. All Work shall comply with the procedures outlined in MnDNR Operational Order 47 Prescribed Burning and the MnDNR Prescribed Burn Handbook 2020 (March 2024 revision). Controlled burns shall be paid at the contract unit price for each site and includes all labor, materials, and equipment necessary to conduct the controlled burn. 10. Dormant Mows. A dormant mow helps to control annual weeds and allow desirable native species to thrive. Dormant mows shall be conducted in early spring after prairie seeds have fallen and prior to undesirable species producing seed. If undesirable species have produced seed, a mow shall not be conducted. Dormant mows shall be paid at the contract unit price to mow each site and includes all labor, materials, and equipment required to complete the dormant mow. 11. Native Vegetation Seeding (2575). If the native vegetation within a site is sparse, lacking adequate coverage, or must be re-established or expanded, the Contractor may be directed to seed or inter-seed with a native seed mix and temporary cover crop appropriate for the site. The seed mix must be approved in writing by the City’s authorized agent prior to seeding. Seed mixes may include, but are not limited to, Minnesota Department of Transportation (MnDOT) 33-261 Stormwater South & West, MnDOT 35-241 Mesic Prairie, MnDOT 36-211 Woodland Edge South & West, or equivalent seed mixes per MnDOT Seeding Manual 2024, or other similar seed mixes as directed by the City’s authorized ㌴ 80 Item 7. agent. Contractor shall properly prepare the seed bed prior to seeding in accordance with MnDOT speciflcations. Soil disturbance shall be minimized to the extent feasible. Seed bed preparation may include but is not limited to dragging, tilling, raking, topsoiling, disking, and installation of erosion control blanket as specifled herein. Contractor shall be solely responsible for repair of any seeded areas that wash out, erode, or fail to sufficiently establish prior to the acceptance with no additional compensation. Contractor shall install erosion control blankets on all seeded areas within the calculated high water level of water bodies, and slopes 3:1 (H:V) or steeper. Erosion control blankets shall consist of natural net or biodegradable material, with no synthetic netting. Any alternative product must be approved by the City’s authorized agent prior to use. Straw mulch may be considered in areas where existing vegetation prevents the feasible use of erosion blanket, subject to approval by the City’s authorized agent. Contractor shall install all erosion control blanket according to MnDOT Speciflcation 3885, fastened with biodegradable staples or approved alternate. Contractor is responsible for successful establishment of the seed and shall replace all unsuccessful seeding until adequate native vegetation is established, within the contract time. This includes watering the areas as necessary and as directed by the City’s authorized agent to promote growth. Insufficient establishment shall be deflned as any spots, areas, or patches that have shorter, sparser, or otherwise limited establishment relative to satisfactory areas. Contractor shall repair all areas that have insufficient establishment as directed by the City’s authorized agent, within seven (14) days of being notifled of insufficient growth. Vegetation establishment shall be considered satisfactory when the site-speciflc goals for a site are achieved, as agreed upon between Contractor and the City’s authorized agent. Satisfactory completion shall be verifled in writing by the City’s authorized agent. Measurement and payment for Native Vegetation Seeding shall be made on an ACRE basis at the contract unit price. Payment shall be compensation for all materials, labor, equipment, erosion control, and maintenance necessary to complete the work as required by the City’s authorized agent. No additional payments will be made for erosion control, multiple mobilizations or seeding costs to install or reseed areas that have failed to grow. The Contractor shall not be paid twice for seeding the same area. Contractor shall provide seed tag and seed invoice for veriflcation prior to payment. 12. Safety Precautions and Accident Prevention. The Contractor shall observe and comply with all requirements for the safety of the workforce to be employed on the project. Contractor shall comply with all safety measures recommended and required by any governmental agency, including the Department of Labor and Industry, Division of Accident ㌵ 81 Item 7. Prevention of the Industrial Commission of Minnesota, and with the requirements of the Worker’s Compensation Act and any amendments thereof. Attention is called to the other paragraphs of these Special Conditions covering safety precautions and accident prevention. The Contractor shall be responsible for all safety issues on this project. The Contractor shall comply with instructions from the City for implementing any additional requirements for safety concerns. 13. Locating Utilities. Prior to the Work, Contractor shall obtain fleld locations or other assistance as may be required to determine the existence and location of gas mains and other private utilities, as well as, public utilities of the City, County or State, which may be underground or overhead within public property, street and highway rights-of-way or within easements and which may be interfered with by the Work. Contractor shall be responsible for verifying all utility location by contacting Gopher State One-Call (651.454.0002). Contractor shall also make such investigations as are necessary to determine the extent to which existing structures may interfere with the Work. Contractor shall not claim or be entitled to receive compensation for any damages sustained by reason of the inaccuracy or the omission of any of the information given relative to the surface, overhead or underground structures or by reason of Contractor’s failure to properly protect and maintain such structures. 14. Mobilization. The mobilization shall be included in the base price in all aspects of Work and shall include mobilization to all of the areas identifled in the Site Location Maps herein at Exhibit A. No additional compensation will be considered for mobilization. 15. DOT Compliance. All of Contractor’s drivers performing work for the City must be in compliance with Department of Transportation (DOT) requirements related to holding a Commercial Driver’s License (CDL). Contractor shall be responsible for ensuring its own compliance with all applicable DOT regulations and requirements, including but not limited to DOT regulations related to drug testing and the maintenance of drug testing records. Contractor shall indemnify and hold harmless the City for any flnes incurred as a result of Contractor’s failure to comply with DOT requirements as set forth above. It shall be Contractor’s responsibility to comply and provide evidence to the City of DOT compliance upon request. 16. Hours of Operation. Work shall occur Monday through Friday from 7:00 a.m. to 7:00 p.m., excluding holidays, unless approved in writing by the City’s authorized agent. The City may require Contractor to perform Work at times other than those indicated if the City’s authorized agent deems it is in the best interest of the City and its residents. No claims for extra compensation will be considered for complying with this requirement. ㌶ 82 Item 7. 17. Noise Elimination. The Contractor shall eliminate noise to the maximum extent practicable at all times. Air compressing equipment shall be equipped with silencers, and the exhausts of all gasoline motors or other power equipment shall be provided with mufflers approved by the manufacturer. 18. Care of Work. All work under this contract shall be accomplished with reasonable care and minimal damage to affected properties. The Contractor shall provide quality cleanup after removal and repair of any damage done by the Contractor’s equipment. 19. Traffic Control and Maintenance. Traffic control shall be included in the base price for all aspects of Work and shall include any traffic control necessary to complete the Work. Contractor shall maintain traffic at all times while performing the Work in accordance with the current Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) and its supplements, or as deemed necessary by the City’s authorized agent, when the Work occurs on or adjacent to any street, alley or public place. Contractor shall provide all construction signage and traffic control devices for the protection of persons, property and the Work. Contractor shall be responsible for maintaining traffic control devices during the Work. In the event that the City must install additional signs for traffic control for safety purposes, the cost for such measures shall be billed to Contractor or withheld from monies due. The Contractor shall be held responsible for all damage from failure to protect the work zone. No additional compensation will be considered for traffic control. 20. Manual References. The Speciflcations which apply to the Work shown in the Plans shall be as follows: A. Special Conditions in Exhibit A and this Exhibit B. B. The most current edition of the Minnesota Manual on Uniform Traffic Control Devices and its supplements. C. Division I, 1512 (Unacceptable and Unauthorized Work) of the most current edition of the MnDOT Standard Speciflcations for Construction and Supplemental Speciflcations shall apply, except as modifled or supplemented herein. D. Division II (Construction Details) and Division III (Materials) of the most current edition of the MnDOT Standard Speciflcations for Construction and Supplemental Speciflcations shall apply, except as modifled or supplemented herein. ㌷ 83 Item 7. E. ANSI A300 Manual. 21. Tree and Landscape Preservation. Contractor shall protect existing trees and shrubs that may be impacted by the Work, including but not limited to, cutting, breaking, or shredding of roots; wounding or scraping of trunks and branches; smothering of root systems by stockpiling of construction materials or excavated materials within their drip lines; excess foot or vehicular traffic; or parking of vehicles within their drip lines. All branches that have been damaged by Contractor shall be properly trimmed in accordance with National Arboriculture Standards by the end of the workday. Contractor shall have on- site an approved wound dressing to be applied to freshly cut branch ends immediately (within 10 minutes) after damage to prevent insect infestation and disease. Contractor shall also notify the City’s authorized agent immediately of any damaged branches. When excavating near trees, Contractor shall cut cleanly back to the soil line, all exposed, shredded or torn roots greater than 1-½” in diameter, with proper pruning equipment. The cost to cut roots shall be incidental for which there shall be no direct compensation. When excavating or sloping within flfteen (15) feet of any tree, Contractor shall coordinate all such efforts with the City Forester. Standard excavation procedures may need to be modifled for large trees that have their trunks closer than flve (5) feet from the excavation or sloping limits. Contractor shall be required to provide protection to all exposed oak tree roots that are cut prior to July 1. Contractor shall have on-site an approved wound dressing to be applied to freshly cut root ends immediately (within 10 minutes) after excavation to prevent oak wilt infection. Wound dressing will not be permitted for any other situation other than oaks damaged by construction before July 1. Contractor shall coordinate all such work with the City Forester. 22. Measurement and Payment. Payment for all items for this project shall be by the unit price as stated in Exhibit C. The estimated quantities on the Proposal form are for determination of the lowest cost for the Work. The City reserves the right to increase or decrease quantities shown on the Proposal to stay within the amount budgeted by the City. No claims for extra compensation due to increased or decreased quantities shall be considered. Contractor shall submit all flnal quantities to the City within thirty (30) days after completion of the Work. ㌸ 84 Item 7. EXHIBIT C PROPOSAL The undersigned hereby certifles that an examination has been made of the scope and location of work and hereby proposes to furnish all necessary machinery, equipment, tools, labor and other means of construction and to furnish all materials specifled in the manner and at the time prescribe; and understands that the quantities of work shown herein are approximate only and are subject to increase or decrease; and further understands all quantities of work, whether increased or decreased, are to be performed at the following unit prices. Item Number Description Units Estimated Quantity Unit Price Amount INTEGRATED PLANT MANAGEMENT (IPM) 1 Huset Park West EA 3 $___________ $___________ 2 Prestemon Park EA 3 $___________ $___________ 3 Ramsdell Park EA 3 $___________ $___________ 4 Silver Lake Boat Launch EA 3 $___________ $___________ 5 37th Ave Rain Gardens EA 3 $___________ $___________ DORMANT MOWS 6 Huset Park West EA 1 $___________ $___________ 7 Prestemon Park EA 1 $___________ $___________ 8 Ramsdell Park EA 1 $_____________$__________ 9 Silver Lake Boat Launch EA 1 $_____________$__________ CONTROLLED BURNS 10 Huset Park West EA 1 $___________ $___________ ㌹ 85 Item 7. 11 Prestemon Park EA 1 $___________ $___________ 12 Ramsdell Park EA 1 $_____________$__________ 13 Silver Lake Boat Launch EA 1 $_____________$__________ NATIVE VEGETATION SEEDING 14 As Instructed AC 1 $____________$___________ 㐰 86 Item 7. ITEM: Annual Declaration that the City of Columbia Heights Does NOT Waive the Monetary Limits on the Municipal Tort Liability under Minnesota Statues, Section 466.04. Presenting Item: Jesse Hauf, IT Director DEPARTMENT: Finance BY/DATE: Joseph Kloiber / March 10, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity X High Quality Public Spaces X Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND The City purchases its liability insurance from the League of Minnesota Cities Insurance Trust (LMCIT). The LMCIT requires that member cities document annually whether they waive the tort liability limits established for municipalities by Minnesota Statutes, Section 466.04. With certain exceptions, the City’s general liability insurance provides up to $2 million per claim and up to $3 million in aggregate claims per year. In addition, the City carries coverage termed “excess liability” or “umbrella” coverage for up to an additional $1 million. Minnesota Statutes Section 466.04 however, limits a city’s liability for certain types of claims to less than this policy coverage. If the City does not waive these lower limits provided by statute, LMCIT will only pay out the (lower) statutory limit for any applicable claims. Consequently, the LMCIT prices its liability premiums lower for Cities that do not waive the statutory limits. The City’s insurance agent is aware of no MN cities that chose t o waive these statutory limits. Staff estimates that the annual savings in premium costs for the City of Columbia Heights are roughly $18,000 by not waiving the statutory limits. SUMMARY OF CURRENT STATUS Staff is currently preparing the LMCIT insurance renewal application for the policy period June 1, 2026, through May 31, 2027. RECOMMENDED MOTION(S): MOTION: Move to declare that the City of Columbia Heights does not waive the monetary limits on the Municipal Tort Liability under Minnesota Statues, Section 466.04. ATTACHMENT(S) LMCIT Tort Limits Declaration Form CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 23, 2026 87 Item 8. 88 Item 8. ITEM: Approval of Parks Master Plan Consultant Presenting Item: Jesse Hauf, IT Director DEPARTMENT: Community Development BY/DATE: Mitchell Forney / March 18, 2026 CORE CITY STRATEGIES: _Community that Grows with Purpose and Equity XHigh Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND At a recent City Council work session, the Council directed staff to begin the process of identifying a consultant to lead development of the City’s Parks Master Plan in 2026. Following that direction, staff prepared a detailed scope of work and issued a Request for Proposals (RFP) to qualified planning and parks consulting firms. Staff received four proposals in response to the RFP. To ensure the City selected the lowest and best suited consultant, staff invited all four firms to participate in interviews. The interviews provided an opportunity to confirm each firm’s understanding of the project scope, evaluate their experience with similar community planning efforts, and better understand their proposed approach to community engagement and plan development. The interview committee consisted of the Public Works Director, Community Development Director, Interim Parks and Recreation Director, City Forester, and City Planner. Following the interviews, staff evaluated each proposal and conducted a vote to determine a recommended consultant. The selection process was competitive, with two firms emerging as strong finalists. Ultimately, staff recommended MEND as the consultant o ffering the lowest responsible bid and the proposal that best aligned with the City’s goals for the Parks Master Plan. MEND’s interview demonstrated a strong communication and outreach strategy. Staff also found MEND’s proposed project deliverables and timeline to be clear, achievable, and appropriately scaled to the City’s needs. As part of the project, MEND will coordinate with the City’s Comprehensive Plan consultant, HKG I, to align outreach efforts where appropriate while maintaining distinct engagemen t processes for each planning initiative. This coordination is intended to reduce community fatigue, improve participation, and ensure consistency in long-term planning outcomes. Below are the bid results from each consultant. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE MARCH 23, 2026 89 Item 9. City of Columbia Heights - Council Letter Page 2 Mend $71,140 TKDA $72,488 HKGI $85,600 Confluence $138,850 One item of note is that a portion of the initial scope of work can be accommodated within the Community Development Department’s existing budget. As the project progresses and professional service needs are finalized, staff will return to the City Council with a proposed budget amendment to fund the remaining project costs. At that time, staff anticipate recommending use of either the Parks Fund or the Planning and Inspections Fund balance to support completion of the Parks Master Plan. STAFF RECOMMENDATION Based on the RFP and interview process, staff recommend approval of a contract with Mend to serve as the City’s consultant for development of the Comprehensive Parks Master Plan. Approval of the contract w ill allow the project to move forward in accordance with the proposed timeline. RECOMMENDED MOTION(S): MOTION: Motion to award the 2026 Parks Master Planning Project to Mend based on their low, qualified, responsible bid, not to exceed $71,140, and authorize staff to enter into the related agreement. ATTACHMENT(S) 1. Mend Proposal 2. TKDA Proposal 3. HKGI Proposal 4. Confluence Proposal 90 Item 9. February 13th, 2026 Parks Systems Master Plan City of Columbia Heights 91 Item 9. Sandy Meulners-Comstock, PLA, Partner Project Manager Sandy is the Lead Contact for this pursuit: sandy@mendcollaborative.com 763-218-6999 2 City of Columbia Heights Statement of Interest Dear Selection Committee, Mend Collaborative (Mend) is pleased to submit a Proposal for the planning services for the Park System Plan for the city of Columbia Heights. Mend is a design and planning firm based in Minneapolis, MN dedicated to serving public clients and communities on complex and transformative projects. Working with clients who seek to use restorative and community- empowering strategies in design projects is one of our key values. We are extremely excited about this opportunity and believe that our experience has the right make-up of experienced, dedicated, and talented professionals to serve the city and the community. We understand that prioritizing investments and improvements within a park system requires thoughtful consideration and careful decision-making. At Mend Collaborative, our approach to park planning is rooted in a deep appreciation for community-centered open spaces. Through our conversations with residents and stakeholders, we consistently hear that parks and open space serve as the heart of the communities we plan for and alongside. Our team brings expertise in urban design, planning, ecology, and landscape architecture to help Columbia Heights identify meaningful opportunities to strengthen and activate its park system in alignment with its long- term vision. Our experience includes numerous park system planning efforts that prioritize equity, health, and resilience. We also take pride in delivering exceptional client service, building strong relationships that foster a smooth, efficient, and enjoyable planning and design process. Thank you for the opportunity to submit this proposal and tell you a little more about Mend Collaborative. Sincerely, 333 Washington Ave North, Suite #404 Minneapolis, MN 55401 92 Item 9. 3Park Systems Master Plan Table of Contents Meet Mend ..................................................................4 Project Approach .....................................................5 Project Process .........................................................8 Project Team ..............................................................9 Experience .................................................................12 Proposed Schedule ...............................................16 Fee Quotation ...........................................................17 A photo of the grand opening of City Hall Backyard in Sunset Valley, TX. 93 Item 9. 4 City of Columbia Heights Meet Mend This is our first opportunity to pursue a project in Columbia Heights. Allow us to introduce ourselves! Mend Collaborative is an award-winning Landscape Architecture and Planning firm established in 2022 to serve public-sector clients in designing and planning for their communities. At Mend Collaborative, we firmly believe that inclusive participation of our clients and the communities they serve leads to better outcomes. Our approach focuses on developing actionable designs that tangibly enhance the quality of life and access to resources for the communities we serve, all while prioritizing environmental quality and sustainability. We strive to strengthen the connections between people and their surroundings, recognizing the profound influence the built environment has on individuals and their well-being. With a deep commitment to our clients, Mend Collaborative brings a unique blend of expertise and creativity to every project we undertake. We foster collaboration and cultivate partnerships that extend beyond the boundaries of traditional design and planning. By actively engaging stakeholders and employing innovative strategies, we are able to develop holistic solutions that address the diverse needs and aspirations of the people we serve. Mend is certified as Targeted Group (TG) small business firm based on women-owned status through the State of Minnesota Department of Administration and a Disadvantaged Business Enterprise (DBE/WBE) through the MN Unified Certification Program. WBE Certified 94 Item 9. 5Park Systems Master Plan Project Approach Getting to know the system Mend will begin the project with a comprehensive assessment of the Columbia Heights park and recreation system, gaining a detailed understanding of existing conditions, recreational programs, and assets across all park locations. With 16 municipal parks and one county park totaling approximately 130 acres, along with five miles of trails that connect to the Grand Rounds and the Mississippi River Corridor, there is a lot to explore and learn about this diverse park system. Especially in a fully built-out community like Columbia Heights, it is important to understand where opportunities reside to improve and enhance park and recreation systems in our existing spaces. Our team will fully assess the city’s system, visiting each park and recreation space to get hands-on experience of how each space functions, the quality of amenities, and how the community interacts with these spaces every day. We will evaluate and compare (benchmark) these assets in the context of peer cities within the Twin Cities metro of similar size and parks budgets, allowing us to identify strengths, gaps, and opportunities for strategic investment to ensure Columbia Heights is meeting or exceeding standards of service. Our team’s AICP certified planner, Zakcq, will assess park connectivity and accessibility at both the local and regional scales, with a focus on trail integration and equitable access. Our landscape architects, Sandy and Olivia, will conduct ecological assessments using Mend’s ecological assessment tool, created for the Travis County Park System plan, to evaluate natural systems, habitat quality, and opportunities for ecological enhancement in the parks. Sandy and Olivia will also complete thorough site inventories, analyzing the quality of park and recreation features, looking for areas of opportunity, identifying accessibility concerns, and understanding where park amenities or services excel or may be lacking. Together, this integrated multi-disciplinary team approach will ensure a shared understanding of your system and provide a strong foundation for a responsive, community-driven Park and Recreation System Plan. Photo from a community engagement event at Folwell Park in Minneapolis. Comprehensive Plan Coordination Mend will collaborate closely with HKGI and the Comprehensive Plan team to ensure these efforts are seamlessly aligned. We believe that incorporating multiple perspectives strengthens outcomes, and a coordinated approach between our two firms will enhance the overall quality and impact of the plan. Mend maintains a highly organized project management structure, and our close proximity to HKGI’s office will support efficient communication and collaboration throughout the process, resulting in a streamlined effort and a strong final product. April 2026 April 2028 March 2027 Parks & Comp. Plans Start Parks Plan Complete Comp. Plan Complete Mend Engagement Event Mend + HKGI Engagement Event Mend + HKGI Engagement Event Parks PlanComp. Plan July August October 95 Item 9. 6 City of Columbia Heights Keeping focus on the community At Mend, we believe that our work becomes stronger when incorporating all the diverse perspectives and experiences received from community feedback. Our approach extends beyond just asking for feedback - we invite the community into our processes, ensuring that project outcomes are reflective of community and stakeholder voices. Our goal for successful engagement is rooted in consensus-driven processes where the community understands what we are trying to achieve, that all voices are equal, and the focus is on best outcomes for all. We aim to tailor the engagement in each community we serve by meeting residents where they are and by providing activities that help people feel empowered and excited to share their perspective. Our goal is to build trust between our clients and the communities we serve by meeting regularly with City staff, the Parks and Recreation Commission, and City Council to act as a liaison bridging diverse stakeholders. Knowing the rich cultural diversity of Columbia Heights, we are excited to work with city staff and representatives who we know have deep relationships with the community to best frame our engagement outreach. Our goal is to ensure that all individuals have spaces to engage meaningfully on projects in their communities. With HKGI, we see the extensive community engagement required for the Comprehensive Plan update as a unique opportunity for deep collaboration, and we look forward to working closely together to fully leverage coordinated plans and shared engagement efforts in a forward-thinking way that delivers meaningful impact. Additionally, the Mend team can provide Spanish language translation and interpretation as needed, as another way to meet the community where they are and how they would like to engage. Rooted in financial realty Successful implementation of the Park and Recreation Master Plan depends on clearly identifying and aligning potential funding sources with achievable, phased actions. Mend supports communities not only in planning for future parks and amenities, but in helping move projects from vision to construction. Our recent work with the City of Elk River demonstrates this approach. Mend assisted the City in advancing a new park at their historic water tower site through a coordinated funding strategy that leverages a range of unique grant opportunities. We developed a grant-focused implementation timeline that aligns anticipated funding cycles with project readiness, providing clear guidance for City staff who will carry the project forward over multiple years. This strategy included pursuing historic preservation grants, Greater Minnesota Parks and Trails Commission funding, Minnesota DNR grant programs, and national opportunities such as Project for Public Spaces grants. By organizing these funding sources within a realistic, staff-supported timeline, Mend helped this community of similar size to Columbia Heights maximize funding potential, reduce implementation barriers, and maintain momentum long after the master plan was adopted in late 2025. PAGE 16 STEP-BY-STEP STRATEGY Funding Strategy To fund the new park, we recommend a layered strategy that considers these steps: The City should begin by pursuing larger grants from the Minnesota Department of Natural Resources and the Greater Minnesota Regional Parks and Trails Commission as primary funding sources. As part of the application process, the City should confirm whether in-kind donations or additional grant funds can be applied toward the required match. To support these applications, the City should also pursue additional regional and national grants focused on historic interpretation, parks, placemaking, and community health. These secondary funding opportunities can be used to enhance key elements of the project, such as bike racks, interpretive features, landscaping, and where allowable, to help meet the matching requirement. While not all programs will align with the project timeline this year, monitoring upcoming grant cycles and shifting program priorities will position the City for ongoing success. Establish a clear local fundraising goal, led in partnership with the Heritage Preservation Commission. This effort can pursue contributions from regional foundations and corporate partners, as well as financial support from local businesses interested in contributing materials or sponsorships. Additionally, community-based giving programs, such as Name Wall efforts, “Adopt-a-Tree” or “Adopt-a-Bench” sponsorships, and naming rights for park features, can deepen neighborhood ownership and broaden support. Once external funding sources have been maximized, the City can source the remaining funds needed through its general fund or capital improvement program, ensuring the project is fully financed while demonstrating public commitment and leveraging community investment. This blended approach, anchored by grants, supported by philanthropic and business support, along with grassroots contributions, positions the City to deliver a signature space with broad community support and minimal reliance on municipal dollars. STEP STEP STEP STEP PAGE 17 SOURCES AND OPPORTUNITIES Funding Strategy Park and Open Space Grants:• MN DNR Outdoor Recreation Grant Program • 50% up to $350,000 Opportunity • Questions for the DNR: Does in-kind donation or other grants obtained count toward the match?• Greater Minnesota Parks and Trails Commission • Parks and Trails Legacy Fund Grant Program for “Regional significance”• Minnesota Recreation and Park Association New Initiatives Grant• $4,000 Opportunity Placemaking Grants: • Project for Public Spaces • Annual, Due in October, $100,000 • Doesn’t qualify this year (focus is street projects) but criteria changes annually • National Association of Realtors• Between $3,000 to $7,500 Opportunity• 2025 funds committed, program will reopen in 2026 • A local realtor would need to be a sponsor • T-Mobile Hometown Grants • $50,000 for shovel-ready projects including outdoor spaces, focused on small towns Environmental / Stormwater Grants: • Sherburne Soil and Water Conservation District • Metro Blooms (Elk River is a BlueThumb partner) History Grants:• Minnesota Historical Society • Minnesota Historical and Cultural Heritage Grants • Likely would only fund the interpretive research• State Historic Preservation Office • Matching grants, typically for preservation projects, but there may be a way to frame this in that way Local Fundraising: • Local Foundations• Central Minnesota Community Foundation • 3M Foundation Grants • McKnight Foundation • Mortenson Family Foundation• Community-Based Support • Name Wall • “Adopt a Tree” or “Adopt a Bench” • Naming Rights Opportunities• Local Business Sponsorships / Donations• The Bank of Elk River (monetary)• Allina Health (monetary) • Plaisted’s (material discounts / donations)• Faith or Civic Group Sponsorships/Fundraising • Elk River Rotary Annual Grant • Annual Grant Application Window: January 15 through March 30 Step-by-step funding strategies for the City of Elk River Water Tower Historic Site. 96 Item 9. 7Park Systems Master Plan Folwell Park engagement in the summer of 2024. Folwell Park implementation over the summer of 2025. Gr e e n S p a c e a n d S t e w a r d s h i p 40 May 2025 University of Minnesota Extension: Recommended Trees for Climate-Ready Woodlands Full Recommendation: Work with property owners to naturalize green spaces and establish planting standards for boulevards and gateways. S10 | Naturalize Green Spaces Community engagement has shown that most participants prefer naturalistic open green spaces featuring low-maintenance, ecologically beneficial native plant communities. However, many of the privately owned green spaces in this area are currently landscaped with turf grass and ornamental plants, which do not support a healthy, diverse ecosystem. These conventional landscaping methods offer limited habitat for wildlife and require significant amounts of water, as well as pesticides, fertilizers, and frequent mowing—all of which harm the environment. To improve these green spaces and create a more sustainable, functional ecosystem, areas should be naturalized by replacing traditional monoculture landscaping with native and climate-adaptive plantings (see QR code on this page). To guide this transformation, a new set of planting standards specific to this area should be established. These standards should focus on best practices for plant selection, design, Tall, low mow fescue seeding is a great replacement for turfgrass. Image Source: https://www.architecturaldigest. com city could create a small fund to incentivize PO L I C Y no cost sourcing, installation, and seasonal maintenance. Resources such as the Minnesota Board of Water and Soil Resources (BWSR) Native Vegetation Establishment and Enhancement Guidelines or their Planting for Pollinators Guide can offer valuable guidance. Additionally, property owners should explore government funding opportunities, like the Lawns to Legume program, to financially support these projects. Gr e e n S p a c e a n d S t e w a r d s h i p 39May 2025 S9 | Establish Stormwater Management Practices Full Recommendation: Establish green stormwater infrastructure to assist in water management near the area’s sensitive ecosystem. Green infrastructure solutions, such as bioswales and rain gardens, smart irrigation systems, and stormwater reuse systems should be implemented throughout the Lincoln and Londonderry area to manage stormwater runoff, reduce water use, reduce infrastructure cost and help protect the sensitive aquatic ecosystems of Nine Mile Creek ecosystem. Currently, during rain events, water quickly flows off hard surfaces like roads and parking lots, picking up pollutants that are carried directly into storm drains or water bodies. This untreated runoff harms water quality, negatively impacting the health of people, plants, and wildlife. Additionally, it can cause flooding, erosion, and sewer overflows. To address these issues, bioswales and rain gardens should be used as natural solutions to capture, slow down, and filter stormwater close to where it falls, before being released into the nearby wetlands. Beyond managing stormwater, these features will enhance the beauty and ecological health of the area, attracting pollinators and birds with their greenery. The images on the previous page depict a few ways that Edina is currently treating rainwater. Edina residents have an opportunity to join the “Adopt-a-Drain” program to get involved to help keep neighborhoods clean. Those who sign up commit to keeping drains clear of trash, leaves and grass. For more information, follow the QR code linked at the next page. Point-Source Pollution Note: Nine Mile Creek in Edina has elevated levels of chloride pollution, primarily attributed to road salt application during winter months. Conventional stormwater management systems are designed to capture and treat pollutants like sediment, nutrients, and debris through mechanisms such as retention basins, filtration, and infiltration. However, these methods are ineffective for addressing chloride pollution because chloride is highly soluble in water. Once dissolved, it cannot be removed by traditional stormwater practices like sedimentation or filtration. Additionally, chloride does not degrade or break down naturally over time, meaning it accumulates in water bodies and groundwater. Infiltration-based systems, which aim to return water to the groundwater, can exacerbate the problem by directly transferring chloride- contaminated water into aquifers. To mitigate chlorine pollution, it must be stopped at the source by using smart salting best practices, low salt design principles and standards, and green infrastructure to minimize runoff. See S12 Eco- Design Standards for best practices. No cost for policy changes, depending on scale of interventions there could be grant opportunityPR O J E C T $-$$$ The Lincoln and Londonderry Small Area Plan is a great example of clear, actionable recommendations that show if the recommendations are projects, policies, or programs, and how much financial investment is required for their implementation. Columbia Heights parks in the next decade We believe that the Park and Recreation Master Plan is not the end of this process, it is the starting point of meaningful, lasting change. To ensure the plan leads to real, on-the-ground outcomes, the goals and recommendations in this plan must be achievable, actionable, and community-supported. As your team, we will translate the plan’s visions into clear strategies that can be implemented over time and adapted as conditions change so that this plan functions as a practical tool over the next ten years and beyond. We will work with city project staff to establish quantifiable goals and objectives that are strategic, realistic, and directly informed by community needs and priorities. Recommendations will be grounded in sustainability (both environmental and financial), and consider long-term implementation, ongoing maintenance, and the everyday use of park amenities. By aligning community values and staff knowledge with practical implementation strategies, the plan will provide a clear roadmap that staff, decision- makers, and partners can confidently use to guide investments and policy decisions in the years ahead. Mend will establish clear priorities for each recommended project based on community feedback, equity considerations, and overall positive impact. Each recommendation will be evaluated for alignment with existing funding sources, and where gaps exist, we will clearly identify the need for additional funding or phased implementation. This approach provides City staff and decision-makers with a transparent, adaptable roadmap to advance projects as resources and opportunities become available. At the conclusion of the project, Mend will provide the City with our proprietary implementation tracking tool to help organize recommendations by phase, responsible parties, funding sources, and status, providing the City with a practical tool to track progress and adjust priorities over time. 97 Item 9. 8 City of Columbia Heights Project Process We utilize a simple phased approach to describe our project progress. This has proven to be an accessible, community-forward way for the public to follow the work as it evolves. Each phase utilizes an action verb that serves to clarify the phase’s purpose and desired outcomes. Our phases include: Understand, Engage, Envision, and Act. Phase 1: Understand The Understand phase will establish a strong foundation for the entire project. During this phase, Mend will conduct a comprehensive assessment of the park and recreation system’s programs, facilities, and ecological assets. We will review all relevant data and prior planning efforts to gain a clear understanding of existing conditions, operational realities, and the community the parks serve. We will also understand how the Columbia Heights system compares to peer communities through benchmarking exercises. This thorough evaluation will ensure we move into the engagement phase informed, aligned, and prepared to build on what already exists. Key deliverables: Project Management Plan, Public Engagement Plan, Graphic Standards, Project Website, System Assessment, Community Comparison (Benchmarking) Matrix Phase 2: Engage The Engage phase will begin with launching a thoughtful and strategic engagement approach (in coordination with the Comprehensive Plan process). We will conduct working sessions with the Parks and Recreation Commission and City Council to gather input and establish a baseline understanding of park amenities, current conditions, community priorities, and key concerns. We will also conduct an initial community engagement event, either in partnership with the HKGI team or independently depending on Comprehensive Plan engagement timelines, to gather feedback on residents’ highest hopes and aspirations for the park system to begin setting priorities in the next phases. This early alignment will help inform the subsequent Envision phase. Key deliverables: Engagement summaries, Council and Commission presentations Phase 3: Envision During the Envision phase, we will translate input gathered through engagement into clear, strategic recommendations for the park system. Each recommendation will be evaluated for long- term success, with careful consideration given to maintenance, sustainability, and accessibility over time. Draft recommendations will be brought to the community through a second round of engagement sessions, where priorities will be discussed and refined. This gives us an opportunity to ask the community if we are getting things right. Key deliverables: Engagement summaries, Park and Recreation Master Plan Final Draft Phase 4: Act During the Act phase, we will synthesize all data, analysis, and community and City input into a final comprehensive Park Systems Plan document that provides a clear roadmap to implementation. The plan will outline actionable next steps to guide decision-making and investment over time. This phase will include a strategy for prioritizing investments while considering the replacement, consolidation, repurposing, or removal of existing amenities and updates to recreation programming. We will identify priority levels for recommended improvements, accompanied by an implementation timeline based on demonstrated need and anticipated community impact. The plan will also document how each recommendation aligns with existing funding sources and identify additional funding mechanisms to support long-term success. Key deliverables: Final Park System Plan Document, Council and Commission presentations Mend Colla b o r a t i v e 98 Item 9. 9Park Systems Master Plan C olu m bia Heights C o m m u n ity Parks an d R e c C o m mission C i t y C o u n cil P a r k a nd Recreatio n C i t y P roject Team HKGI Project Team Project Manager Landscape Architect Assistant Project Manager Landscape Architect Principle-in-Charge Planner Sandy Meulners Olivia HalsneZakcq Lockrem Mend believes in a de-siloed approach to design and planning. Our team is comprised of Landscape Architects, Urban Ecologists, Urban Planners, and Transportation Planners. Mend Colla b o r a t i v e 99 Item 9. 10 City of Columbia Heights Landscape Architect Minnesota PLA #59779 Areas of Expertise Landscape Architecture & Design Implementation and Implementation Strategy Urban Design & Planning Education Master of Landscape Architecture, University of Minnesota Twin Cities Bachelor of Environmental Design, University of Minnesota Twin Cities Leadership University of Minnesota, Adjunct Faculty ASLA Member ASLA-MN Member, President-Elect WxLA Member, National Scholar WxLA-MN Member APA-MN, APA-TX Conference Speaker Sandy Meulners-Comstock, PLA Project Manager, Landscape Architect As a licensed Landscape Architect in multiple states, Sandy is passionate about applying her experience and skill toward projects that have positive and lasting impacts on communities and the environment. She works at all scales of design, and her work has spanned from large-scale to site-scale planning and implementation. With part of her background coming from design/build, Sandy has a keen eye for details and how things come together, believing in applying sustainability- based practices to the built environment throughout all phases of construction. Sandy also believes in building teams that will support the best project outcomes, and ensuring robust community involvement drives her public space work. She holds a Bachelor of Environmental Design and Master of Landscape Architecture degree from the University of Minnesota Twin Cities, and is a registered Landscape Architect in the state of Minnesota. Project Experience • River’s Bend Park Improvements Ramsey, MN • Quakertown Park Master Plan Denton, TX • Highland Bridge Mixed Use Development (Ford Redevelopment Site) St. Paul, MN* • Shakopee Mdewakanton Sioux Community Riverfront Master Plan Shakopee, MN* • Chamber’s Grove Park Duluth, MN* • Cannery District Parks Eau Claire, WI* • FAIR School Crystal Schoolyard Crystal, MN • Folwell Park Implementation Minneapolis, MN • Northside Greenway Minneapolis, MN • All-Abilities Playground Planning and Programming El Paso, TX • Upper Cougar Creek Savanna Trail Sunset Valley, TX • City Hall Gathering Space Sunset Valley, TX • Franklin School Playground Golden Valley, MN* • Jennifer Lane Park Shakopee, MN* • Quarry Lake Park Shakopee, MN* • Windermere Parks Shakopee, MN* • Scenic Heights Park Improvements Shakopee, MN* • Lincoln and Londonderry Small Area Plan Edina, MN • Upper Cougar Creek Savanna Trail Sunset Valley, TX • Shakopee Park, Trail, and Recreation Master Plan Shakopee, MN* • Firemen’s Park Chaska, MN* 100 Item 9. 11Park Systems Master Plan Planner AICP #027316 Areas of Expertise Park Planning Trail Planning Small Area Planning Zakcq Lockrem, AICP Community Engagement, Principal-in-Charge Michelle developed a deep love for nature early on, leading her to pursue a Bachelor of Science in Environmental Studies with a Biology minor. With over 17 years of experience with ecological, environmental, and sustainability thinking, she is a co-founder at Mend, aiming for inclusive environmental design within the multidisciplinary group of designers, planners, and thought leaders. Project Experience • Travis County Park System Plan Travis County, MN • Lincoln and Londonderry Small Area Plan Edina, MN • Reconnect Rondo St. Paul MN • Cedar Lake and Lake of the Isles Master Plan Minneapolis, MN • Quakertown Park Master Plan Denton, TX • Memorial Park and Mary Frances Keisling Park Master Plans El Paso, TX* * Denotes previous firm experience Landscape Architect PLA # 64661 Areas of Expertise Landscape Design Community Engagement GIS Leadership WxLA-MN Co-Chair Olivia Halsne Landscape Architect, Assistant Project Manager Olivia is an associate landscape designer with a passion for projects that amplify community voices and their connections to place. Olivia is passionate about the stories that landscapes hold, and the profound connections that people have to places. She prioritizes getting to know new sites through community perspectives and voices, as well as on-site, tactile analysis such as photography, seasonal mapping, illustration, and sensory discovery. Project Experience • River’s Bend Park Improvements Ramsey, MN • FAIR School Crystal Schoolyard Crystal, MN • Travis County Park System Plan Travis County, MN • Artspace Northrup King Building Minneapolis, MN • Heartland Trail Upper MN • Park Spanish Immersion School Playground St. Louis Park, MN* • All-Abilities Playground Planning and Programming El Paso, TX • Folwell Park Implementation Minneapolis, MN • Northside Greenway Minneapolis, MN * Denotes previous firm experience 101 Item 9. 12 City of Columbia Heights Mend Collaborative is uniquely positioned to deliver comprehensive park and recreation system planning through our integrated practice at the intersection of planning, landscape architecture, and ecology. Sandy Meulners- Comstock, PLA and Project Manger, has been working on community-forward park planning projects in the Twin Cities for over a decade. Her favorite park system plan was the one she developed for Shakopee, MN. That plan addressed both an expansion of their park system as the city grew, but also centered the neighborhood parks that have been in the city for decades that deeply needed upgrades and identities of their own. This plan also balanced ecological and cultural resources. Immediately following the plan’s adoption, several implementation projects began which Sandy also led. Mend shines brightest when working with diverse communities, as shown in much of our work on anti- displacement plans, small area and neighborhood plans for BIPOC communities across the nation, and in park planning projects that require reparative solutions in communities that were displaced. We have also been working closely with Mayor Amáda Márquez Simula on the Blue Line Expansion project and look forward to continuing our collaboration with her and the full City Council at key milestones throughout the project. Experience In our recent work on the Travis County Parks Comprehensive Master Plan, Mend was able to apply our skills in understanding park and recreation systems and functions across an over 1,000 square mile park system with several different park typologies and service models, showcasing our ability to craft park and recreation plans that are both visionary and grounded in implementation. For this rapidly growing and diverse county, we paired big-picture thinking about long-term conservation, access, and system expansion with practical recommendations tied to funding, operations, and phased delivery. Central to this effort was our deep understanding of evolving recreation trends, from growing demand for nature-based experiences and trail connectivity to flexible, multi-generational amenities and equitable access to programming. By analyzing participation data, demographic shifts, and regional benchmarks, we helped Travis County refine service standards, identify gaps in facilities and programs, and prioritize investments that align with how people actually use parks today. The result was a forward-looking yet realistic roadmap that strengthens recreation services while ensuring they remain responsive to community needs over time. As a principle, Mend centers engagement in our processes. We are currently leading multiple community engagement efforts throughout the Twin Cities. Through this work, we recognize that right now traditional engagement is not always appropriate or welcomed, particularly given heightened concerns related to ICE activity across the region. In response, we have adapted our engagement strategies to prioritize community comfort and safety by expanding virtual engagement opportunities and increasing targeted outreach and advertising and reaching community through trusted connectors. These approaches allow community members to participate on their own terms, ensuring inclusive, respectful, and effective engagement. 102 Item 9. 13Park Systems Master Plan Travis County Parks Comprehensive Plan Travis County, Texas Team | Mend Collaborative, Ballard*King, Post Oak Preservation Timeframe | 2024-Current Client | Travis County Mend Collaborative is leading the development of the Parks Comprehensive Plan for Travis County, Texas. This plan includes the development of a County-wide greenway and trail plan which will help the County achieve its vision of completing a 70 mile trail system within the county, of which the Great Springs Project trail plays a large part. Our team is defining proposed greenways and conservation corridors, identifying locations for land acquisition to create greenway connections, and developing recommendations for trail development, operations, and maintenance. A Natural Resources Management Plan is also being prepared for this effort, identifying opportunities where ecological restoration and conservation priorities converge with greenway development. The Travis County Parks Comprehensive Plan is a regional approach to greenway development that takes both conservation priorities and regional ecological restoration objectives into consideration when determining the alignment of proposed greenways. Travis County Land Management Plan Travis County, Texas Mend Collaborative is currently leading the development of the Travis County Land Management Plan, a comprehensive framework to guide the stewardship of county-owned parkland and conservation areas. The project involves a climate resilience analysis of the County’s lands, and close coordination with natural resource experts, park operations staff, and land managers to balance ecological integrity with public use. 103 Item 9. 14 City of Columbia Heights Implementation This plan was designed to be implementable, with a clear roadmap of improvement and development priorities and funding opportunities. In the following months and years after this plan was adopted by the Shakopee City Council, many projects have commenced based in the recommendations and plans within this document. Shakopee Parks, Trails and Recreation Plan Shakopee, MN Timeframe | 2018-2019 Client | City of Shakopee, Shakopee Mdewakanton Sioux Community Team | Confluence LLC*, PROS Consulting, Putting Change in Motion The Shakopee Park, Trail, and Recreation Master Plan was a companion document to the Shakopee 2040 Comprehensive Plan that focused on the robust park and trail system within the City. One of the most quickly growing outer suburban communities in the Twin Cities, Shakopee is also a historic community grown from the Minnesota River where the indigenous Dakota community lived for generations before European settlers began to also call this area home. The rich history of the area also includes sensitive archaeological and cultural sites that have been disturbed over time. Cultural Design The Shakopee Mdewakanton Sioux Community hired the consultant group in tandem with the City to form a parallel planning process for culturally significant and sensitive sites along the riverfront, spawning multiple trail plans and cultural interpretive plans from this initial endeavor. Preservation The community is quickly growing as nearby townships are annexed into the City’s boundaries and developed into housing. This Master Plan considers preserving sensitive critical open space, preserving natural habitat, returning landscape back to native and natural low-maintenance areas. *Work completed while Sandy Meulners-Comstock was employed at Confluence LLC. 104 Item 9. 15Park Systems Master Plan Timeframe | 2022 Client | City of Rochester Team | Asakura Robinson*, New History, Hunger Skateparks, IMAA Silver Lake Park Master Plan Rochester, Minnesota Silver Lake Park spans 134 acres in the heart of Rochester, Minnesota. The park has existed within the city since 1937 and contains many historic structures and landscapes. Since it’s construction, it has served as a hub for community gathering. Silver Lake Park provides a place for people to connect to Rochester’s urban nature, as well as spend time with family and friends. The project team conducted a wide-reaching, multilingual community engagement effort to ensure that all community members had a say in the future of the Park. Historic consultants New History and structural engineers Pie Global were consulted on how to best integrate the historic features into the park. The final Silver Lake Park Master Plan reflects the desires of the Rochester community, providing opportunity for recreation, play, opportunities to access the water on boardwalks or by boat, and gather while celebrating the history, ecology, and diversity that makes Silver Lake Park a key destination in Rochester. *Work completed while Sandy Meulners-Comstock and Zakcq Lockrem were employed at Asakura Robinson. FINAL REPORT LINK HERE 105 Item 9. 16 City of Columbia Heights 1.1 Project Kick Off Meeting 1.2 Project Management Plan 1.3 Project Graphic Standards Development 1.4 Project Engagement Plan 1.5 Initial Coordination Meeting with HKGi 1.6 Data Request & Analysis 1.7 Bi-Weekly Project Meetings 1.8 System Assessment* 1.9 Existing Plan Research 1.10 Community Comparison Matrix 1.11 Project Website Setup *denotes in-person site visit or community engagement Phase 1 - Understand Phase 2 - Engage Phase 3 - Envision Phase 4 - Act 3.1 Bi-Weekly Project Team Meetings 3.2 Engagement Event 3 (Comp Plan coordinated) 3.3 Online Engagement on Draft Plan 3.4 Funding Mechanisms Development 3.5 Park Systems Master Plan Final Draft 3.1 Bi-Weekly Project Team Meetings 3.2 Implementation Strategy Development 3.3 Park and Recreation Commission Presentation 3.4 City Council Presentation 3.5 Final Park System Plan Document 3.6 Adoption Support 2.1 Bi-Weekly Project Team Meetings 2.2 Project Advertisements (print and digital formats) 2.3 Engagement Event 1 (Independent from Comp Plan) 2.4 Online Engagement Survey 2.5 Engagement Event 2 (Comp Plan coordinated) 2.6 Park and Recreation Commission Workshop 2.7 City Council Workshop Ma y Jun e Jul y Au g u s t Se p t e m b e r Oc t o b e r No v e m b e r De c e m b e r Jan u a r y 2 0 2 7 Feb r u a r y Ma r c h Ap r i l 2 0 2 6 Proposed Schedule 106 Item 9. 17Park Systems Master Plan Fee Quotation 107 Item 9. Thank you! www.MendCollaborative.com 333 Washington Ave North, Suite #404 Minneapolis, MN 55401 (763) 218-6999 108 Item 9. Proposal to Provide a Park Systems Master Plan for the City of Columbia Heights Submitted to the City of Columbia Heights Community Development Department February 13, 2026 Steven Foss, PLA, ASLA, Project Manager steven.foss@tkda.com | 651.955.1471 3311 E Old Shakopee Road, Suite 300, Bloomington, MN 55425 109 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 2 3311 East Old Shakopee Road, Suite 300 Bloomington, MN 55425 Phone: 651.292.4400 Steven Foss, PLA, ASLA Project Manager DJ Heinle, AIA, CID, NCARB Vice President, Architecture February 13, 2026 Ursula Brandt City of Columbia Heights Community Development Department 3989 Central Ave, NE Columbia Heights, MN 55421 RE: Proposal to Provide a Park Systems Master Plan for the City of Columbia Heights Dear Ms. Brandt and Members of the Selection Committee, A robust system of parks, open space, and trails is vital to enhancing quality of life and supporting healthier lifestyles. Parks provide recreational opportunities and create community connections. These amenities are a key component to maintaining a high quality, family-oriented residential community with a spacious, natural feel such as Columbia Heights. There are opportunities and challenges in keeping parks and recreation opportunities vital, accessible, safe, environmentally sound, and fiscally responsible. Planning for these parks must equitably balance community recreation needs, stewardship of natural resources, and city operation funding. TKDA recognizes the importance of a visionary and practical Park System Master Plan that will continue to be a foundation for future development and while preserving and promoting the unique character of Columbia Heights. Leading the master planning process will be Senior Landscape Architect and Project Manager, Steve Foss. He has extensive park master planning and on-the-ground project implementation experience, the latter of which strengthens his understanding of complex park planning issues leading to creative solutions for neighborhood-, community-, and natural resource-based parks. Joining him are Andrew Boucher, who has extensive knowledge of demographics of the City, previously serving as the City Planner as well as CJ Sykes who will lead the Community Outreach and Engagement process. Also supporting the effort is Doug Fischer and his vast knowledge of funding systems and grant opportunities, expert communication skills with the public and elected officials to gain project consensus, and leadership skills in building collaborative teams and partnerships. The TKDA team is supported by a deep bench of planners, GIS analysts, and technicians who will serve as valuable resources. TKDA has also teamed with YEP!, a parks and recreation consulting firm of former practitioners who serve the profession through their foundational pillars of ethics, leadership, and financial sustainability. Thank you for considering the TKDA/YEP! team for this exciting opportunity. We look forward to collaborating with the City of Columbia Heights on this planning process. This proposal is valid for 120 days after the due date. If you have any questions regarding our proposal, please contact Steve Foss directly at 651.955.1471 or steven.foss@tkda.com. Sincerely, 110 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 3 A. PROJECT APPROACH UNDERSTANDING The City of Columbia Heights is a first ring suburb, located directly northeast of Minneapolis, in southern Anoka County. This Parks & Recreation Master Plan will be a community- driven and future-focused effort, describing a process and criteria for prioritized investments. The process will identify low-, mid-, and high-level priorities, including cost estimates for high-priority investments, and assess the City’s recreation capacity, level of service, and funding in relation to cities of comparative size. Specific key objectives to the planning process include a thorough inventory all parks, community outreach and engagement, existing park analysis, parks and recreation needs assessment, an improvement plan that identifies and prioritizes short- and long-term improvements, and a final report that thoughtfully and clearly presents all information for presentation to the City of Columbia Heights Park and Recreation Commission and City Council. The final report will include the following: •Planning Framework •Columbia Heights Park System Today •Community Trends •Needs Assessment •Vision and Goals •Funding Analysis •Implementation Strategy APPROACH The team of TKDA and YEP! are committed to providing a Parks & Recreation Master Plan that presents a framework and direction to assist the City in the stewardship and update of its parks and recreation master plan. We are big-picture thinkers and will consider nearby facilities in adjacent communities as part of your community access to park amenities. We’ll also present current and potential future trends and the impacts those bring to park resources and residents. Creating a balance between programmed recreation, flexible passive space, and protected natural resources, while allowing flexibility, will be a key component to a successful planning effort. We will create a plan that is a go-to tool for years to come as you develop annual planning budgets, or as acquisition opportunities arise. PROJECT MANAGEMENT We have assembled a team and organized an approach that is comprehensive and addresses innovative problem solving, community engagement, long-term feasibility, and funding strategies. As a first step, Steve will coordinate with City staff in identification of a Project Management Team (PMT) composed of key individuals to be present at recurring monthly meetings to keep all informed of progress and coordination of key next steps to keep the project on schedule. In addition, TKDA will work closely with HKGi, your comprehensive planner, through conducting monthly check-in meetings to review and coordinate community engagement events. Our expertise in park planning and recreation operations and our focus on open, transparent communications, will be vital in creating a successful roadmap for the future of the Columbia Heights park system. Our goal is to create a plan that is implementable, used often, and provides a strong foundation for future planning and funding processes. Understanding that inclusivity is a high priority for the city, we have partnered with Corrin Wendell, to leverage her expertise with engaging youth. Our community engagement approach is centered around capturing feedback from this important, and often overlooked, population. 111 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 4 A. PROJECT APPROACH PLANNING PROCESS Our process is organized into three phases: •Phase 1 - Assess and Engage •Phase 2 - Visioning •Phase 3 - Park System Master Plan Recommendations and Prioritization For each phase we have identified specific tasks which align with the expectations identified in the RFP, including related meetings and project deliverables. We propose a combination of in-person and virtual meetings throughout the process. Consistent and clear communication will be maintained between the consultant team and the City to ensure the plan is consistent with City goals and to maintain the project schedule. We approach the planning process as a team, with experience not only developing planning documents, but with extensive experience implementing plans and projects. We understand that these planning efforts set the stage for work 10-15 years into the future and our goal is to create realistic, data-driven priorities to guide park development, support funding applications and requests, and support the city’s comprehensive plan goals and policies. Phase 1: Assess and Engage This phase organizes the effort to understand the state of where parks and recreation in the City of Columbia Heights is today and how that aligns with current and future trends. We will conduct a robust engagement campaign with staff, stakeholders, and the community to understand current use and a wish list of programmatic activities. 1.1 Project Management and Communications We start the project by scheduling a kickoff meeting with City staff and key stakeholders (the Project Team) identified by the City that will guide the planning process. At this meeting we will review the project scope and schedule and overall review of previous planning documents; we’ll review the plan for site visits and evaluation; and finally review the plan for community outreach and engagement. We will conduct monthly check-in meetings with HKGi. We will also hold monthly meetings with the Project Team to review engagement initiatives, communication, and findings through each of the three phases. 1.2 Park Inventory and Analysis Our staff will visit each park to review existing conditions of all site features including a visual assessment of all buildings. Following our thorough inventory, we will create a park system map and list of improvements identifying the opportunities and constraints of each facility. We will also review prior planning efforts and documentation and summarize our key findings to establish and/or reinforce established goals for the plan, such as those identified in the comprehensive plan prepared by HKGi. These will combine to form a prioritization methodology for future analysis. 1 2 3 Visit Parks Final Park System Plan Focus Group Meetings Park Inventory & Analysis Youth Engagement Event Online Survey Trends & Needs Assessment Draft Financial Framework Community Engagement Event Goals & Visioning Draft Concept Plans City Council Presentation Planning Commission Presentation City Council Presentation Online Survey Community Engagement Event P h a s e 1 : A s sess & Engage P h a s e 2: Visioning P h a s e 3 : P l a n R e c ommendations & Prio riti z a t i o nParks & Recreation CommissionPresentation 112 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 5 A. PROJECT APPROACH 1.3 Existing and Future Demographics In addition to being composed of a mostly non-white population with a variety of different language needs, the City has a wide range of users with specific needs that are not being addressed by the current parks system. The City has a significant elderly population with 16% or 3,733 members of the population aged 65 or older as well as 2,024 households or 22% of households containing an individual that has a disability. Other noteworthy demographic trends that should be considered in the planning framework when reviewing the Columbia Heights Park System Today along with the needs of the current and anticipated users. The City contains 1,360 or 15% of households below the poverty rate which is higher than that of other peer cities and reflected in the 938 households or 10% that do not have a vehicle and are reliant on multi-modal transportation including Bus Rapid Transit. The City also has one of the most consistent levels of housing affordability which is reflected in the 5,073 children or 22% of the population under the age of 18. The various language, accessibility, and wide age ranges of users provides a unique opportunity to create a cohesive vision for the City’s Parks System Plan. 1.4 Focus Group Meetings Following park inventory, we will conduct focus group meetings to better understand the current and future needs of each recreational program through discussions with coaches. Prior to holding these meetings, questionnaires will be prepared in advance for city feedback. Concluding this task, TKDA will provide a summary of what we heard to share with the PMT. 1.5 Community Engagement YOUTH ENGAGEMENT TKDA and YEP! will hold a youth engagement event to collect feedback on desired needs sought by the youth community. We will collaborate with the PMT and HKGi on the deliverables and approach prior to holding the event. Following the event, we will provide a summary of what we heard. ONLINE SURVEY In addition to holding a youth engagement event, TKDA will prepare an online survey to obtain feedback from the community on deficiencies and improves desired by the community. We feel strongly that having multiple platforms to engage community in obtaining feedback has proven to be successful and allows greater flexibility and comfort for individuals who may not be inclined to provide feedback in group situations. 1.6 Trends and Needs Assessment TKDA will evaluate the information we’ve gathered from the community to identify trends at a local and regional scale. Through this process, we will review with the PMT to gain consensus, identify gaps, and prioritize future investments of the park system. 1.7 Summary of Phase One Findings We will create a summary of our findings of existing park facilities, recreation services programming, and the results from initial engagement efforts soliciting input on current use of the park facilities and community priorities for new recreation opportunities, keeping in mind programming that is offered within neighboring communities. This information sets the foundation for plan recommendations and the initial chapters of the Parks System Master Plan document. A meeting will be held with the Project Management Team (PMT) to review findings and recommendations from the existing conditions and needs assessment. CONSULTANT DELIVERABLES •Meeting agenda, notes, and action items •Park inventory and analysis, including opportunities and constraints •Feedback received from meetings with recreational groups •Summary of recreation trends in communities of comparable size •Youth engagement event and online survey to identify desired needs sought by the community •Summary of community engagement event and online survey responses •Trends and Needs Assessment •Summary of phase one findings CITY RESPONSIBILITIES •GIS mapping information for existing parks if available •Coordination of meetings and promotion of engagement activities 113 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 6 Phase 2: Visioning 2.1 Project Management and Communications We will continue monthly check-in meetings and Project Team meetings with City staff to review engagement activities, prioritize park program initiatives, and develop a vision for the South Shore Park and entire park system. 2.2 Goals and Visioning Our team will create guiding principles, goals, and objectives to clearly define the vision and framework for decision-making for the next ten years. These will be used to develop prioritization strategy criteria. 2.3 Community Engagement Event A summary of “what we heard” draft recommendations, and park prioritization plans will be made available for community input in two formats: an in-person public event and posted to the project website for digital feedback. 2.4 Online Engagement A summary of “what we heard” draft recommendations, and park prioritization plans will be made available for community input in two formats: an in-person public event and posted to the project website for digital feedback. 2.5 Draft Financial Framework Our team led by Doug Fischer, will work with staff to review how current funds are being utilized and provide recommendations to the Capital Improvement Plan based on our findings. We will analyze this information and identify potential funding sources. We will also review potential grant funding programs through the Minnesota Department of Natural Resources and Legacy Amendment, such as the Outdoor Recreation Grant Program and Outdoor Heritage Fund. 2.6 Draft Park System Master Plan We will draft the final chapters of the Master Plan, which include implementation and prioritization strategies. TKDA will share the initial development of the draft Park System Master Plan with the PMT as well as with HKGi for review and feedback before presenting to the Park and Recreation Commission and City Council. Following presenting to City Council, TKDA will make updates to the plan reflecting feedback received before proceeding into the final phase. 2.7 Draft Concept Plans for Two Priority Parks TKDA will prepare draft concept plans of the two premier parks concurrently with development of the draft Park System Master Plan. TKDA will follow a similar process with obtaining feedback before presenting to the Park and Recreation Commission and City Council. CONSULTANT DELIVERABLES •Meeting agenda, notes, and action items •Park System Master Plan goals, objectives, and vision •Community engagement event •Creation of online engagement activities •Summary of community engagement event and online engagement •Draft Financial Framework •Draft Concept Plans for two premier parks •Draft Park System Master Plan CITY RESPONSIBILITIES •Review and comment of draft plan •Coordination of presentation for Park Commission and City Council meetings A. PROJECT APPROACH 114 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 7 Phase 3: Park System Master Plan Recommendations and Prioritization 3.1 Project Management and Communications We will continue to hold monthly meetings with the PMT and HKGi as we work towards finalizing the Park System Master Plan and Concept Plans for the two premier parks. Prior to finalizing, TKDA will present the Park System Master Plan and Concept plans to the Park and Recreation Commission and City Council for final feedback. 3.2 Community Engagement Event A final in-person community engagement event will be held, capturing information received from phases one and two to summarize planning efforts and capture any remaining feedback. A. PROJECT APPROACH 3.3 Finalize the Park System Master Plan and Concept Plans Following the community engagement event, the TKDA team will finalize the Park System Plan and Concept Plans taking into account feedback received throughout the process. We will continue to meet with PMT and HKGi, making any final updates before presenting the final deliverables to the Park and Recreation Commission and City Council for final feedback. After presentations are held, TKDA will make updates accounting for all feedback received before submitting final deliverables. CONSULTANT DELIVERABLES •Community engagement event including summary of feedback received- Final Park System Master Plan presentation to Park and Recreation Commission and City Council CITY RESPONSIBILITIES •Coordination of presentation for Park Commission and City Council meetings •Review and comment of final Park System Plan and Concept Plans 115 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 8 460+ STAFF 25 SERVICE AREAS 6 OFFICES 1910 ESTABLISHED 100% EMPLOYEE-OWNED Established in 1910, TKDA is more than 100 years strong and focused on the future, with a tradition of trusted relationships and sustainable solutions. We are a comprehensive, single-source engineering, architecture, and planning firm offering effective design solutions across the transportation, industrial and manufacturing, buildings and sites, and water markets. We dig deep into each client’s core priorities, allocating professionals from various disciplines at every project stage. This proactive approach keeps the client’s timeline, scope, and budget in mind, ensuring the delivery of outstanding outcomes. TEAM APPROACH TKDA’s architects, interior designers and landscape architects approach every project with the goal to improve the spaces where we live, work and play. Our multidisciplined teams deliver high-quality results that serve our public and private clients well beyond the completion of a new facility, renovation, expansion, or restoration project. Strong project management is TKDA’s specialty, and is the reason behind its many successful projects. Steve Foss will serve as the Project Manager and work alongside City staff to set the schedule and ensure the design meets the goals established by the City. Steve is supported by a team comprised of Funding and Planning and Community Engagement Specialists. This team has worked together on similar projects and understands the goals for the City of Columbia Heights parks. B. PROPOSED PROJECT TEAM AND EXPERIENCE 116 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 9 Firm’s Experience Providing Similar Services YEP! Youth Engagement Planning (YEP) specializes in educating and involving young people in urban planning and civic engagement. Their experience includes organizing interactive workshops, community engagement events, plan making, and educational programs tailored for youth. They focus on empowering young voices to contribute to planning and development processes in their communities. They provide guidance and consultations with planners, cities, organizations, schools, and universities about youth engagement activities, events, policies, programming, strategies, planner events, workshops, webinars, conference sessions, and youth events. About the Organization An International and National award-winning non-profit organization, YEP! is a non-profit organization focused on educating young people in grades K-12 by introducing them to urban planning and civic engagement and creating opportunities for youth to have meaningful participation in advocating for change in their communities and the built environment. Visit their website at youthengagementplanning.org for additional information. YEP! hosts internationally and nationally attended workshops, events, sessions, webinars, classroom engagement, as well as focusing on teaching Planners how to include youth into the planning process, and teaching youth about planning and civic engagement. Their mission is clear: to empower youth to contribute to positive change in their communities through civic engagement in planning processes and be included in the planning process. YEP! Youth Engagement Planning Corrin Wendell corrinwendell4@gmail.com TEAMING PARTNER B. PROPOSED PROJECT TEAM AND EXPERIENCE Our Mission To educate young people about the planning process, effective governance and advocacy, and good citizenship. To introduce young people to careers in planning, local government, and related professions – especially youth in underserved communities, so that future generations of planners genuinely represent the communities they serve. To facilitate real leadership opportunities for young people so that they can meaningfully participate in advocacy, provide input in community plan-making, and share their perspectives. To support volunteers focusing on educating students K-12 about urban planning and civic engagement. To provide tools and resources so that planners feel empowered to involve youth in local planning processes. Awards •American Planning Association - Divisions Council Educational Excellence Achievement Award 2019 •Thornton Education Trust Award for Best International Non-Profit 2023 •APA Minnesota Planning Excellence Award for Ava Tanner the City Planner Children’s Book 2024 Number of Years Providing Such Services YEP! has been providing these services for 19 years, since 2006. During this time, they have built strong partnerships with schools, community organizations, and local governments to foster youth involvement in urban planning. 117 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 10 ORG CHART Legend TKDA YEP! Andrew Boucher, AICPPlanning and Demographics CJ SycksCommunity EngagementDoug Fischer, PEFunding Sources Lead Corrin Wendell, AICPYouth Engagement Planning Andy Gardner, AIA, LEED AP, NCARB Lead Architect Steve Foss, PLA, ASLAProject Manager and Lead Landscape Architect B. PROPOSED PROJECT TEAM AND EXPERIENCE 118 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 11 Steve Foss, PLA, ASLA Project Manager and Lead Landscape Architect Steve will be involved in all aspects from project kickoff through the final development of the park system master plan. Steve has been designing civic spaces, parks, streetscapes, and site development plans for 14 years. He has developed comprehensive park system plans including site inventory and analysis, master planning, and cost estimating for future development efforts. Steve works in collaboration with the external clients, internal team, public groups, and other design professionals throughout the design process. He has demonstrated abilities to consistently meet project construction budgets with creative aesthetic design solutions. Park System Master Plan, City of Crystal, MN.* The park system master plan was developed to create a clear vision for how recreational improvements should be developed in both the immediate future and long term. The plan encompassed gathering feedback from multiple neighborhood and focus group meetings, assessments of existing parks, evaluation of trail connections and gaps, as well as an implementation plan. This project won the Minnesota Recreation and Park Association 2017 Award of Excellence. Steve participated and assisted with community engagement and development of the park system master plan. Park and Recreation System Master Plan, Blaine, MN.* The park system master plan, adopted in 2020, serves as a visioning plan for the future of its park and trail system and it helps guide future improvements and aid in budgetary decisions. This planning document includes recommendations and implementation options for the next 10- to 15-year vision for the City’s park and trail facilities including recreational facilities, special program uses, preservation areas, and community- wide trail linkages. Steve participated and assisted with community engagement and development of the park system master plan. St. Croix Bluffs Regional Park - Conference Cottage, Washington County, Stillwater, MN. Steve prepared construction documentation for demolition, grading, and restoration of the site. Plum Creek Park Expansion, Redwood County, near Walnut Grove, MN. TKDA was hired to create a development plan for the 10-acre property surrounding the main campground and a redevelopment plan for the main swim beach to expand both camping and recreational opportunities. Engagement with the Plum Creek Park Committee, public, and county staff was crucial to the creation of redevelopment plans for the lakefront. Farwell Park Improvements, Minneapolis Park & Recreation Board, Minneapolis, MN. Steve prepared construction documentation for park improvements at Farwell Park. Hall Park Improvements, Minneapolis Park & Recreation Board, Minneapolis, MN. Steve prepared construction documentation for park improvements at Hall Park. UMore Ballfields Phase II Improvements, Rosemount, MN.* Design of new parking lot and two ballfields, including site amenities and ballfield lighting. Flint Hills Athletic Complex Phase II Improvements, Rosemount, MN.* Design of drive and new parking lot, four multi-purpose fields, trail connections, shelter, and play area. FIRM TKDA YEARS OF EXPERIENCE 14 Years LICENSURE LA MN #56852, CT, NE, ND EDUCATION Master of Landscape Architecture, University of Minnesota Bachelor of Landscape Architecture, Bachelor of Environmental Design, North Dakota State University CERTIFICATIONS ASLA B. PROPOSED PROJECT TEAM AND EXPERIENCE *Projects completed with previous employer. 119 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 12 Doug Fischer, PE Funding Sources Lead Doug, Program Director – Government Markets at TKDA, has more than 40 years of experience working on highway, bridge, street, drainage, and utility projects. From planning and preliminary engineering to environmental review, final design, funding, construction, and construction administration, Doug brings extensive expertise that helps clients successfully deliver projects. Doug’s background in the public sector provides a deep understanding of client needs and the pressures that accompany complex projects, allowing him to offer practical solutions that navigate legal, regulatory, and political challenges. As the former County Engineer and Transportation Division Manager for Anoka County for over 17 years, Doug oversaw $478 million in highway reconstruction and rehabilitation projects, $60 million in engineering services contracts, and $71 million in right-of-way acquisition. This strong program delivery stemmed not only from technical skill but also from Doug’s comprehensive understanding of funding systems and grant opportunities, ability to communicate effectively with the public and elected officials to build consensus, and leadership in forming collaborative teams and partnerships. Grant Manager, Grant Application Services, City of Minneapolis, MN. The City of Minneapolis hired TKDA to perform a feasibility study for potential grade separations of Lyndale Avenue, 45th Avenue and Humboldt Avenue with the CPKC Railroad in the Camden neighborhood. Part of this study included the preparation of a Federal Railroad Administration (FRA) Railroad Crossing Elimination (RCE) grant for the future planning and project development of these grade separations. The grant application was successful. Grant Manager, Grant Application Services, City of Coon Rapids, MN. The City of Coon Rapids hired TKDA to prepare a grant application for the Minnesota Highway Freight Program (MHFP) to convert a partial-access interchange on TH 610 at CSAH 1 (East River Road) into a full-access interchange to better serve the industrial and commercial uses near this location. Major components of this application included project summary, truck volumes, safety benefits, mobility benefits, freight facility access, environmental justice and equity, sustainability and emissions, environmental issues, concept drawings, cost analysis and funding, and agency letters of support. The grant application was successful. Grant Manager, Grant Application Services, City of Minneapolis, MN. The City of Minneapolis hired TKDA to prepare a grant application for the Met Council’s 2024 Regional Solicitation for the replacement of the Cedar Lake Road bridge over the BNSF Railway. Major components of this application included project summary, compliance with regional goals, cost analysis and funding, mobility benefits, environmental justice and equity, risk assessment, preliminary design, and agency letters of support. The grant application was successful. Project Manager, Grant Application Services, City of Blaine, Blaine, MN. The City of Blaine hired TKDA to prepare grant applications for local road improvements associated with the TH 65 Corridor Improvements Project under the MnDOT Metro District Local Partnership Program (LPP) and the Highway Safety Improvement Program (HSIP), administered by the MnDOT Metro District and the Metropolitan Council Transportation Advisory Board. Services included project identification, evaluation of project eligibility, and cost estimating for eligible and non-eligible items. Funding applications required data collection, engineering concept development, technical writing, and preparation of final submittals. Both grant applications were successful. FIRM TKDA YEARS OF EXPERIENCE 40 Years LICENSURE Engineer - MN (#20235), OH, MI EDUCATION Bachelor of Science, Civil Engineering, Iowa State University B. PROPOSED PROJECT TEAM AND EXPERIENCE 120 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 13 CJ Sycks, ADS Community Engagement CJ brings four years of experience in planning. She earned her bachelor’s degree in environmental planning, along with a minor in Sustainable Studies, from the University of Wisconsin - River Falls. Her role involves designing and analyzing surveys, preparing engagement materials, facilitating public meetings, reviewing planning and zoning applications, updating land use ordinances, and working with ArcGIS and Adobe products. CJ is an Accessible Document Specialist (ADS), with training in ensuring digital documents meet the WCAG 2.1, Level AA requirements, including PDF remediation. Her keen attention to detail and effective communication skills make her an asset in fostering meaningful community engagement. Planner and Community Engagement, Fergus Falls Vicinity Rest Area Site Selection Planning Study, MnDOT. TKDA provided MnDOT public and stakeholder engagement, research and analysis, and final report productions services. CJ’s duties included map production of existing conditions, community group meetings, hosting engagement activities at existing rest areas, engagement result analysis, and ensuring digital accessibility standards were met. Completed in May 2025. Community Engagement, Capital City Bikeway on Kellogg Boulevard Phase 2 and 3, Saint Paul, MN. TKDA provided the City of Saint Paul final design and community engagement services. CJ’s role included creating public friendly layouts, preparing outreach materials, hosting targeted stakeholder engagement, and planning, preparing, and hosting public open houses. Ongoing. Planning Support, Railroad Grade Separation Feasibility Study & Grant Application, Minneapolis, MN. Provided community engagement support, developed an RCE grant application, and ensured digital accessibility standards were met. Completed in December 2024. Township Planner, Planning and Development Services, Stillwater Township, MN. CJ provides planning services to Stillwater Township. Duties include managing land use and zoning administration, reviewing site plans, preparing reports to guide city decisions, updating Town ordinances to align with best practices and Gem Lake’s future goals. Ongoing. Communications Specialist, Lead Service Line Inventory, Minnesota Department of Health. In 2025, TKDA has provided Lead Service Line Inventory services to the Cities of Stillwater, Golden Valley, Farmington, and the Town of White Bear. CJ’s duties on each of these projects included producing all outreach materials, publishing and updating a website regarding lead water service lines and the active projects, scheduling home inspections for residents, managing the scheduling software. Ongoing. FIRM TKDA YEARS OF EXPERIENCE 4 Years EDUCATION Bachelor of Science, Environmental Planning, Minor, Sustainable Studies, University of Wisconsin- River Falls CERTIFICATIONS Accessible Document Specialist (ADS), IAAP AFFILIATIONS American Planning Association (APA) Member International Association of Accessibility Professionals (IAAP) Member B. PROPOSED PROJECT TEAM AND EXPERIENCE 121 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 14 Andrew Boucher, AICP Planning and Demographics Andrew is a professional planner (AICP) with a background in environmental policy, sustainability, and equitable development. He has supported and led comprehensive planning, zoning reforms, and housing policy initiatives across diverse communities, including Columbia Heights, Shakopee, and Blaine. Andrew brings experience coordinating cross-agency development reviews, advancing inclusive housing strategies, and integrating climate and equity goals through programs like GreenStep Cities, SolSmart, and Partners in Energy. His approach centers on collaboration, community engagement, and aligning land use with long-term sustainability and regional planning objectives City Planner, Medtronic Redevelopment Comprehensive Plan Amendment, City of Columbia Heights, MN.* Led and implemented a Comprehensive Plan Amendment to establish redevelopment parameters for a property containing a decommissioned corporate campus to allow for two multiple-family apartment complexes, a mixed- use commercial and residential building, townhomes, and reconfiguration of the existing Sullivan Lake Park. Duties included preparing an Environmental Assessment Worksheet, conducting public engagement with elected and appointed officials, refining comments into design concepts, and leading the land use applications through approvals. (April 2023 – June 2025). City Planner, Zoning Code Updates, City of Columbia Heights, MN.* Executed zoning code updates in response to observed trends such as streamlining code into form-based tables for uses and standards, allowing for different types of housing permitted outright, implementing tree preservation and replanting standards, and leading citywide initiatives to implementation including the City’s Energy Action Plan, a Complete Streets Policy, and codifying these plans into the City Zoning Code. Duties included preparing scopes of work, identifying and collaborating with key stakeholder groups including MnDOT, Metropolitan Council, and Xcel Energy to develop plans and policies, and managing these projects through approvals. (Completed May 2025). Planner, Canterbury Southwest Planned Unit Development, City of Shakopee, MN, Shenandoah Drive and Vierling Drive East.* Provided technical project support as a planner to other Community Development staff for overall PUD concept planning and specific amendments to the PUD as different users became interested in newly platted lots for a day care facility, restaurant and brewery, corporate headquarters, and related entertainment amenities to Canterbury Park. Duties included intake of applications for completeness review, schedule and facilitation of development review, and preparation for public meetings. (Completed April 2023). Planner, Woodberry Planned Unit Development, City of Blaine, WA.* Responsible for intake of the PUD and preliminary plat including reviewing for completeness, scheduling and facilitating internal development review as well as external agency coordination and conducting the public engagement which focused on residents within a gated community and subject to the Semiahmoo Resort Association. Duties included tracking and responding to all public comments, incorporating feedback into conditions of approval, and providing timely updates to interested parties based on responses to concerns. FIRM TKDA YEARS OF EXPERIENCE 9 Years LICENSURE American Institute of Certified Planners - AICP #390374 EDUCATION Bachelor of Science, Sustainability & Economics – Environmental Policy Emphasis, Minnesota State University – Moorehead CERTIFICATIONS Professional Certificate in Geographic Information Systems (GIS) Envision Sustainability Professional - #71799 Institute for Sustainable Infrastructure B. PROPOSED PROJECT TEAM AND EXPERIENCE *Projects completed with previous employer. 122 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 15 B. PROPOSED PROJECT TEAM AND EXPERIENCE Andrew Gardner, AIA, LEED AP, NCARB Lead Architect Andrew brings 18 years of experience to space planning, programming, schematic design, design development, construction documents, detailing, interior design, and construction administration. His work involves government, education, and corporate/ industrial projects. Andrew is active in the design community, serving on local boards and as a mentor for college design students. He is a collaborative team member who strives to develop sustainable solutions. Andrew is adept in Revit, AutoCAD, SketchUp, and other design programs. Project Architect, Blue Mounds State Park Manfred House and Eagle Rock Trailhead, Minnesota Department of Natural Resources, Rock County, MN. Within Blue Mounds State Park sits the former residence of author Frederick Manfred. Andrew and team performed building assessments and determined the existing building wis unsafe and unrepairable due to persistent water intrusion, environmental hazards, and irreversible degradation. The project explored redesigning the facility’s site as a formal trailhead and entry into the park. Architectural Designer, Truck Station Facility Condition Assessments, MnDOT, Willmar, MN. Observed, documented, and reviewed code compliance for five buildings at the Willmar truck station. Andrew prepared schematic building site plan depicting code compliance issues. The plan also located new buildings: brine building, unheated storage building, and five covered storage bins. He also provided architectural code review, technical memorandum, photo documentation of buildings, recommendations for bringing buildings into code compliance, and cost estimate for revisions. Architect, Facility Condition Assessments (2018, 2019, 2020, 2022, 2023, 2024, 2025) Minnesota State Fair, Saint Paul, MN. TKDA conducts annual building condition surveys for one third of the fairgrounds each year, identifying critical work to be performed as well as recommended ongoing maintenance. Work includes additional specific building reviews as requested. Andrew leads the architectural assessment team, and has helped the Minnesota State Fair keep their structures safe and operational. Architect, St. Croix Bluffs Regional Park–Conference Cottage, Washington County, MN. TKDA determined alternatives for potential reuse of a day-use rental building that had multiple maintenance concerns. Working with 106 Group, TKDA provided historic and cultural assessment of the Cottage and the surrounding area. The County used the Feasibility Study to make a final determination to remove the Conference Cottage and restore the bluff to a natural woodland. TKDA provided construction documents for the removal and restoration. FIRM TKDA YEARS OF EXPERIENCE 18 Years LICENSURE Licensed Architect – MN #57976, GA, HI, ID, IN, MD, MI, MT, NE, NC, OH, SC, UT, VT, WI, WY EDUCATION Master of Architecture, University of Minnesota Bachelor of Science, Architecture, University of Minnesota CERTIFICATIONS LEED AP 123 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 16 Corrin Hoegen Wendell, AICP Principal Consultant Corrin is the Founder and Executive Director of YEP! Youth Engagement Planning, Past Chair of APA’s Women & Planning Division, a National and International Keynote Speaker, a Children’s Book Author of Ava Tanner, the City Planner, and a former Community Development Director. She is a member of AICP and a two- time graduate of The Ohio State University, where she received a Bachelor of Science in Architecture and a Masters of City and Regional Planning. Corrin’s passion for nurturing current and future planners, and her commitment to enhancing the planning profession, were cultivated over a 20-year career spanning diverse planning disciplines including architectural and urban design, regional and land use planning, comprehensive planning, zoning administration, and community and youth engagement. Corrin is a champion for children and her commitment is strongly exemplified through her service to the planning profession including mentorship of students and young professionals, frequent guest lecturing, and teaching urban planning in K-12 classrooms. She has been awarded the APA Minnesota Chapter Planner of the Year Award, APA Women & Planning Division Excellence in Leadership Award, Divisions Council Educational Excellence Achievement Award, the Thornton Education Trust Award for Best International Non-Profit, and is The Planner 2024 International Woman Planner of Influence. Project 1: Working with youth to develop a new park as part of the City of Little Canada’s Master Park Plan engaging over 600 youth. Project 2: Working with youth from underserved communities - Girls Inc Oakland and Minneapolis Girls Who Plan program - after-school programs. Project 3: Working with youth from the City of Ramsey, MN, conducting activities for youth focused on comprehensive planning. Project 4: Working with youth experiencing housing instability - Neighbors for More Neighbors Youth Engagement event at the street fair in Minnesota. Project 5: Working with youth in research - Research developed thesis and capstones based on YEP! from University of Minnesota, The Ohio State University, Rutgers University. Planning, Zoning, and Economic Development | Riverdale, GA Project 6: Working with planners from diverse backgrounds - workshops, training, webinars, Youth Action Plan. Project 7: Working with youth with Neurodiversity and Autism - Kamp for Kids sensory kits with APA Planners Day of Service. Project 8: Working with youth from diverse socio-economic backgrounds - Boys & Girls Club of Southeast Louisiana with students experiencing extreme poverty. Project 9: Engaging youth for the Imagine 2050 Regional Framework Plan with the Metropolitan Council of the Twin Cities. FIRM YEP! YEARS OF EXPERIENCE 20 Years EDUCATION Bachelor of Science in Architecture, Ohio State University Masters of City and Regional Planning, Ohio State University CERTIFICATIONS AICP B. PROPOSED PROJECT TEAM AND EXPERIENCE 124 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 17 B. PROPOSED PROJECT TEAM AND EXPERIENCE Blaine Park and Recreation Master Plan City of Blaine, MN In December 2020, the Blaine City Council adopted the Park and Recreation System Master Plan as a guiding document for future park planning and improvements. This plan is the first of its kind for the City of Blaine and will be used to help guide future improvements and aid in budgetary decisions. The Park System Master Plan serves a “Visioning Plan” for the future of its park and trail system. This plan is intended to help guide future improvements and aid in budgetary decisions. This planning document includes recommendations and implementation options to provide a 10-15 year vision for the City’s park and trail facilities including recreational facilities, special program uses, preservation areas, and community-wide trail linkages. Steve participated and assisted with community engagement and development of the park system master plan. *Work performed by Steve Foss for a previous employer. Crystal Park and Recreation System Master Plan City of Crystal, MN The City of Crystal has a strong commitment to providing high-quality parks, trails, recreation facilities, and programming for all citizens and visitors to the community. The City maintains 263 acres of parkland in 27 parks. In 2017, the City of Crystal reviewed all of its parks, trails and natural areas as part of a Park Systems Master Plan process. The park system master plan was developed to create a clear vision for how recreational improvements should be developed in both the immediate future and long term. The plan encompassed gathering feedback from multiple neighborhood and focus group meetings, assessments of existing parks, evaluation of trail connections and gaps, as well as an implementation plan. This project won the Minnesota Recreation and Park Association 2017 Award of Excellence. Steve participated and assisted with community engagement and development of the park system master plan. The system plan included the following types of parks: •Natural Areas – Little to no development •Neighborhood – Small park within a 10-minute walk •Community – Large recreation facilities •Destination – Specialized facilities *Work performed by Steve Foss for a previous employer. 125 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 18 Cleveland Park Phase II Improvement Project Minneapolis, MN PROJECT DURATION 2025-2026 (under construction) TKDA KEY PERSONNEL TKDA’s team composition included resources and scope similar to this request for qualifications. The team included: Steve Foss, Project Manager Todd Volkmeier, Electrical Engineer CLIENT REFERENCE Crystal Passi Design Project Manager Minneapolis Park & Recreation Board 612.230.6455 cpassi@minneapolisparks.org B. PROPOSED PROJECT TEAM AND EXPERIENCE Building on the successful adoption of a conceptual Master Plan for Cleveland Park in 2019, TKDA was asked to determine the next phase of improvements that could be completed within the current budget. Steve served as project manager and coordinated with the client to develop community engagement sessions and deliverables that identified the community’s preferred priorities. Following the identification of these priorities, the TKDA team produced two concept plans and held additional community engagement sessions to select a preferred concept plan to advance into final design. In spring 2025, plans were finalized with identified alternatives based on available funding and were subsequently solicited for bids. In April 2025, bids were received, and the project was awarded under budget. Construction began in August 2025, with anticipated completion in the summer of 2026. Proposed improvements include: •Adult fitness area •Multi-purpose field •Full and half-court basketball •Bank shot •Stormwater improvements •Electrical/lighting upgrades for courts and pathways •Security upgrades •Irrigation 126 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 19 Farview Park Phase II Improvement Project Minneapolis, MN Following a similar process as the Cleveland Park Phase II Improvement Project, TKDA began the project by performing community engagement with MPRB to determine the preferred park improvements with a specific focus on cost to ensure the proposed improvements would be within the allocated budget. Steve served as the Project Manager and coordinated with MPRB and the TKDA multidisciplinary team through the design with similar scope to that of the proposed improvements identified in this RFQ. This project is currently under construction and anticipated to be completed in the summer of 2026. Proposed improvements include: •Adventure play with hillside slide •Storage building •Full court basketball •Picnic area improvements •Electrical/lighting upgrades for courts and pathways •Security upgrades •Irrigation PROJECT DURATION 2024-2026 (under construction) TKDA KEY PERSONNEL TKDA’s team composition included resources and scope similar to this request for qualifications. Team consisted of: Steve Foss, Project Manager and Lead Landscape Architect Todd Volkmeier, Electrical Engineer CLIENT REFERENCE Crystal Passi Design Project Manager Minneapolis Park & Recreation Board 612.230.6455 cpassi@minneapolisparks.org B. PROPOSED PROJECT TEAM AND EXPERIENCE 127 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 20 C. PROPOSED SCHEDULE 1 Project Team Meetings Community Engagement Event Monthly Coordination Meetings w/HKGi PRC Park and Recreation Commission Presentation CC City Council Presentation 2026 2027 March April May June July August September October November December January February March Tasks 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 1 8 15 22 29 Phase 1: Assess and Engage 1.1 Project Management and Communications 1 2 3 1.2 Document Review, Park Inventory and Analysis 1.3 Focus Group Meetings 1.4 Youth Engagement Prep, Event, and Summary 1.5 Online Survey and Summary 1.6 Trends and Needs Assessment 1.7 Summary of Phase 1 Findings Phase 2: Visioning 2.1 Project Management and Communications 5 6 7 PRC 8 CC 2.2 Goals and Visioning 2.3 Community Engagement Prep, Event, and Summary 2.4 Online Survey and Summary 2.5 Draft Financial Framework 2.6 Draft Park System Master Plan 2.7 Draft Concept Plans for (2) Two Priority Parks Phase 3: Plan Recommendations & Prioritizations 3.1 Project Management and Communications 9 10 11 PRC 12 CC 3.2 Community Engagement Prep, Event, and Summary 3.3 Finalize Park System Master Plan and Concept Plans for (2) Two Priority Parks 4 128 Item 9. TKDA Park Systems Master Plan for the City of Columbia Heights 21 Client: City of Columbia Heights 2/11/2026 YEP! Hours Phase PM/LA Planner C.E.Funding GIS Arch Arch Tech Arch Tech Admin Principal 1 1.1 Project Management and Communications 8 9 3 - - - - - - 20 2,932 2 250$ 1.2 Park Inventory and Analysis 16 - - - 8 4 16 8 2 54 7,234$ 80$ 1.3 Existing and Future Demographics 2 8 - - 4 - - - - 14 1,902$ -$ 1.4 10 10 - - - - - - - 20 3,040$ 20$ 1.5 5 4 22 - - - - - - 31 3,995$ 40$ 11 1,375$ 20$ 1.6 Trends and Needs Assessment 4 - - - 4 - - 16 - 24 2,872 1.7 Finalize Phase 1: Assess and Engage 4 - - - - - - - 2 6 878 Phase 1 Subtotal 49 31 25 - 16 4 16 24 4 169 22,853$ 140$ 13 1,625$ 20$ Phase 1 Total 24,638$ 2 2.1 Project Management and Communications 21 13 - - - - - - - 34 5,240 40$ 0 -$ 2.2 Goals and Visioning 12 4 - - - - - - - 16 2,504 - 2.3 Community Engagement (in-person event #2)7 2 22 - - - - - - 31 4,031 40$ 9 1,125$ 20$ 2.4 Community Engagement (Online Survey)3 1 9 - - - - - - 13 1,697 2.5 Funding Systems Analysis 8 4 - 4 - - - - - 16 3,112 - 2.6 Draft Concept Plans for (2) two parks 16 - - - - - - 24 - 40 5,264 - 2.7 16 4 24 - - 2 - - 4 50 6,800 - Phase 2 Subtotal 83 28 55 4 - 2 - 24 4 200 28,648$ 80$ 9 1,125$ 20$ Phase 2 Total 29,873$ 3 3.1 Project Management and Communications 17 10 - - - - - - - 27 4,167 20$ 0 -$ -$ 3.2 Community Engagement (in-person event #3)9 2 22 - - - - - - 33 4,353 20$ 9 1,125$ 20$ 3.3 Finalize Park System Master Plan and Concepts 40 - - - - - - 8 8 56 8,272 - Phase 3 Subtotal 66 12 22 - - - - 8 8 116 16,792 40$ 9 1,125$ 20$ Phase 3 Total 17,977$ 72,488$ Draft Park System Master Plan Assess and Engage Focus Group Meetings Task Estimated TKDA Hours Required Youth Engagement (in-person event #1) TKDA Expenses Plan Recommendations and Prioritizations Visioning TOTAL FEE AND EXPENSES YEP! Expenses Total Cost Total TKDA Labor TKDA Hours Project: Total YEP! Labor Park System Master Plan D. FEE QUOTATION 129 Item 9. P000002.538 130 Item 9. Proposal for Planning Services FEBRUARY 13, 2026 Prepared by PARK SYSTEMS MASTER PLAN Columbia Heights, Minnesota 131 Item 9. 2 Project Approach 10 Proposed Project Team & Experience 25 Proposed Schedule 27 Fee Quotation RENDERING FROM PARK SYSTEM PLAN FOR NISSWA, MINNESOTA TABLE OF CONTENTS 132 Item 9. Collaborate. Listen. Explore. Create. RE: Proposal for Park Systems Master Plan for the city of Columbia Heights Dear Ms. Brandt, As a Columbia Heights resident for more than a decade, I have to say, I am so excited that the city is finally embarking upon a park system plan. Since I moved here, I have seen Columbia Heights make transformative investments in updated facilities like the library and City Hall, and have waited patiently for there to be funding for a proper visioning process for the parks. I have had the fortune of building relationships with city staff and city leaders through my involvement in the Sustainability Commission, volunteering, and attendance at city and school events, and am eager to mobilize all the passion and knowledge present in our community to plan for the next generation of the Columbia Heights park system. HKGi is well-suited to lead this plan, not simply because of my personal connection or our work on the Comprehensive Plan, but because we are a firm of talented parks and recreation professionals. We have assembled a team who has deep expertise in park system planning, with folks who specialize in asset management planning, playground and park amenity conditions assessments, community engagement, park design, and implementation. Together, we’ll be able to provide the city with the data-backed, consensus-built park system recommendations it needs to move into the next decade confidently. Knowing that the city is starting with very little data in place, we can help build the inventory and tracking tools you need to make smart decisions about new investments, operations, maintenance, and eventual replacement of amenities. HKGi brings an outstanding reputation for conducting inclusive and thorough community engagement which combined with our local knowledge and specialized expertise, will result in a park system plan uniquely suited to Columbia Heights’ residents, culture, staffing, and funding capacity. Based on review of the RFP, we have provided a proposed approach, work plan, project team, experience, schedule, and fee proposal for the park system plan project. I appreciate the opportunity to submit our proposal. Knowing that this project is close to my heart, I prepared a work plan reflective of the type of process and product that I think will set the City up to properly implement meaningful park investments over the next ten years; however, we are a nimble and efficient group of park planning professionals and can revise the scope to meet whatever budget you identify. I am more than happy work through fee or scope reductions to better suit available funds. If you have any questions or would like to discuss our qualifications for this project in more detail, please contact me or Rita. We look forward to speaking with you. Sincerely, Ursula Brandt, Community Development Dept City of Columbia Heights 3989 Central Ave, NE Columbia Heights, MN 55421 Sarah Evenson, PLA (MN) Project Manager 262-391-7653 | sarah@hkgi.com Rita Trapp, AICP Principal in Charge 651-402-8045 | rita@hkgi.com 800 Washington Ave. N., #207 Minneapolis, MN 55401 612-338-0800 | hkgi.com 133 Item 9. PROJECT APPROACH IMAGE FROM PARKS AND TRAILS SYSTEM PLAN ALEXANDRIA, MINNESOTA 134 Item 9. Our Understanding Your City Our Focus Columbia Heights is a vibrant first-ring suburb beloved for its diverse community, naturally affordable housing, and a small town feel that belies its convenient proximity to Minneapolis. The past decade has seen an influx of investments and planning that has kickstarted the city’s modernization, from a new library, to a new mixed-use city hall building, to the upcoming Municipal Service Center project. Parks advocates have long recognized the need for a park system plan that would enable Columbia Heights to properly plan for the needs of the City’s parks into the next decade; however, patience in the face of the other pressing facility needs was warranted. Finally, parks planning is now on the docket! Like many other communities HKGi has worked with, Columbia Heights is dealing with a park system that was built as the city grew and developed, and hasn’t had a proper plan to guide its development in thirty years. Now decades old in many cases, replacement of existing facilities and amenities presents economic and operational challenges. Embarking on this system planning process in conjunction with hiring the City’s first Parks & Recreation Director is an essential step in the right direction to shepherd the park system into its next generation. The value generated by this investment- from attracting and retaining residents, to bolstering community health, to strategically and efficiently delivering recreation amenities- will far outweigh the initial cost. While Columbia Heights has made limited updates to select parks in recent years, it has not approached these updates within the context of broader recreation needs city-wide. Having a community-oriented system plan in place will ensure that investments are grounded in demographic and trend projections, are properly-sited with complementary facilities and amenities, and are able to be sustainably funded, maintained, and eventually replaced. The city’s park system includes a diverse array of facilities and amenities, including a splash pad, wading pools, playgrounds, courts, athletics fields (although no dedicated soccer!), rinks, picnic shelters, a beach, boat launch, and multi-use trails. Community gardens also have a presence in the park system. Murzyn Hall and the Hylander Center both support recreational programming, while other park buildings like the warming house at Ostrander have been out of commission for years. Columbia Heights’ parks largely serve local residents, but Huset Park, Sullivan Lake, Silver Lake, and Kordiak Park all attract regional visitors for various events. Many of the city’s neighborhood parks have playgrounds and other amenities that have reached the end of their useful life and will require strategic replacement. A detailed inventory and thorough assessment of the system’s existing amenities and their condition is necessary to prioritize replacement of these features. Project APProAch 3135 Item 9. Approach & Work Plan OUR METHODS TO THE APPROACH HKGi’s approach to Columbia Heights’ Parks System Plan begins with our belief that a high-quality and accessible parks, trails, and open space system provides essential cultural, health and wellness, ecological, and economic benefits to the community. We will collaborate with city staff and community stakeholders to understand the needs of the city’s park system and develop guidelines for Columbia Heights to adapt and maintain its park system into the future. Our approach places HKGi’s four core principles at the center of our practice: collaborate, listen, explore, and create. The work plan that follows is guided by these principles and designed to keep the focus on the city’s unique needs and opportunities. Our work plan describes the process, methods, meetings, and deliverables we plan to use to meet the desires expressed in the RFP. Task 1: Project Organization & Kick off (APRIL THROUGH MAY 2026) 1.1 Project Management: Sarah Evenson, proud Columbia Heights resident for more than a decade, will manage the project and ensure we stay on schedule and efficiently complete the deliverables. Sarah most recently lead the park system plan for the City of Stillwater, and her experience as a park planner and resident will combine with staff’s institutional knowledge and the desires of the community to inform the overall goals and direction of the plan. 1.2 Kick-off Meeting: The project will begin with a kick off meeting to review the project schedule, goals, deliverables, community engagement approach, communication preferences, and other logistics. 1.3 Prepare the Community Engagement Plan: The community engagement plan will outline the goals, audiences, methods, and schedule for engagement activities during the planning process. HKGi has been leading public and stakeholder engagement processes for several decades, and our methods and resources, including in-person, interactive, and online options, have evolved over the years to respond to changing preferences and interest in providing input. Given Operation Metro Surge’s impact on the people of Columbia Heights, engagement for this project may look a little bit different than past park system plans. PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 4136 Item 9. 1.4 Review Background Documents: Relevant planning documents will be reviewed and summarized by the team in order to ensure that the park system plan’s goals align with other determined direction for the city. These documents include the city’s comprehensive plan, recent park planning at Huset and any development plans for the Medtronic site. 1.5 Prepare Recreation Trends Presentation: HKGi uses current studies and reputable parks and recreation organizations and resources, such as NRPA and MRPA, to keep an up-to-date catalog on what is trending in parks and recreation planning. A trends presentation customized to Columbia Heights will help staff and the Parks and Recreation Commission understand what park systems are incorporating to meet future demands. 1.6 Review NRPA Standards/Metrics: The National Recreation and Parks Association maintains a database of parks and recreation metrics from around the country. While HKGi and the NRPA recognize that every part of the country is different and a park system must fit the context of its unique location, these metrics provide a reference point to help Columbia Heights understand where it may exceed or fall short in comparison to other similarly-sized communities. 1.7 Prepare Community Comparison: We have done park planning work across the Twin Cities metro, and will harness the latest data on peer communities to evaluate how Columbia Heights stacks up, and what funding sources could be leveraged to support park investments. 1.8 Demographics Analysis and Growth Projections: In conjunction with our work on the Comprehensive Plan, we will analyze community demographics and growth projections to understand what the recreation needs of the population may be over the next 10-20 years. 1.9 City Staff Check-in Meetings: Bi-weekly staff check in meetings will be set at the beginning of the project and will begin two weeks after the kick off meeting. These meetings may be brief updates on the status of tasks, or may be longer as needed to discuss project deliverables, strategize our approach to certain items, and coordinate meetings. We anticipate 2 check-in meetings as part of Task 1. Task 2: System Inventory & Evaluation (JUNE THROUGH JULY 2026) 2.1 Park Tours and Asset Inventory: The HKGi team will tour all of the city’s parks and recreation facilities to understand their existing conditions and context. Data on quality and condition of capital assets (playgrounds, shelters, courts, etc.) will be captured and utilized to help predict replacement timelines and prioritize future investments. We will use ArcGIS Field Maps to create an accurate, geo- located digital inventory of park assets that can then be transferred to staff for future use. 2.2 Prepare an ESRI Database and Dashboard: The Field Maps inventory will be translated into an ESRI database with a Parks Dashboard (see example) that can be configured to easily review each park’s assets, their condition, proposed replacement timeline, and other data useful for maintenance, implementation, and purchasing. 2.3 Prepare Cost Analysis and Projections: We will begin to populate the ESRI database with assumed capital replacement costs for existing park assets by projected year of replacement. Further along in the process, once park recommendations are established, we will add proposed amenities to this spreadsheet to assist in capital planning and asset management. Project APProAch 5137 Item 9. 2.4 Prepare Base Maps: We will develop base maps of each park showing their existing facilities/amenities in order to guide future analysis and recommendations. 2.5 Prepare Service Area Maps and Gap Analysis: Service area maps will highlight access to parks and various types of facilities, including playgrounds, picnic areas, fields, courts, and other amenities in the system. Ideally, every city resident should be able to walk a half-mile or less (10 minutes) to a neighborhood park. We will take into consideration school facilities and facilities in adjacent communities that may contribute to recreational availability. A gap analysis will identify land use patterns and other barriers impacting access, and we will make recommendations on how these might be overcome in order to provide equitable access to all residents. 2.6 Funding + CIP Analysis: Capital and operational resources will be evaluated with city staff to determine where the money is going today and how future improvements may be funded. Existing resources, revenue, grants, partnerships, and other mechanisms will be discussed. 2.7 Park Commission Meeting #1 to Present Inventory + Discuss Engagement: We will present the inventory and analysis findings to the Park Commission. The trends presentation, NRPA metrics/service area maps, and peer communities comparison will help to ground the Commissioners in the current status of the parks system, and help them to understand future needs. Knowing that Commissioners are important community advocates, we will also discuss upcoming engagement opportunities with them so that they can be prepared to answer resident questions and spread the word. 2.8 City Staff Check-in Meetings: We anticipate 4 city staff check-in meetings in Task 2. Task 3: Needs Assessment & Engagement (MID-JUNE THROUGH OCTOBER 2026) 3.1 Prepare Promotional Materials: Our graphic designer will develop attractive and informational promotional materials to help spread the word and encourage engagement in the planning process. Materials may include flyers for posting at parks and in civic areas, yard signs with links to online surveys and information, social media graphics, and copy for posting in newsletters and on the city website. We have several Spanish-speaking staff who can translate materials into Spanish as desired. A portion of our expenses are devoted to working with MINT, Minnesota Interpreters and Translators, who can provide translation services so that select materials can be produced in Somali, Hmong, or other languages as well. We will enlist the Park Commissioners to help spread the word to city residents through social media and other local channels. 3.2 Prepare and Facilitate an Online Survey: Our team has surveyed dozens of communities about their parks and we know which questions will give us insights into residents’ experiences with the park system and their desires for the future. HKGi utilizes Survey Monkey and Maptionnaire to efficiently build online surveys and prepare summaries. 3.3 Prepare and Facilitate Maptionnaire: We will develop a complementary interactive map of the city’s parks to solicit input on the system that is geographically-located. Users may place comments directly on an online map to pinpoint specific issues within the park system, or offer up ideas for certain areas. 3.4 Pop-up/ Community Event attendance: Now more than ever, we want to meet community members in settings that feel safe for them, which may mean smaller pop-ups catered PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 6138 Item 9. to specific groups whose feedback we want to make sure is included, rather than more traditional open houses that might not feel approachable for everyone. In conjunction with the Comprehensive Plan, we will plan three of these events, which can be decided upon with staff input once we formalize the community engagement plan. Regardless of event size, we can cater materials to suit the attendees and setting, including display boards, maps, handouts, or presentations. Because Sarah is engaged in the community already, she will likely be present at additional events, like the Jamboree, Monarch Festival, Pride, fall cleanup, or other celebrations throughout the duration of the project, and can further spread the word about the system plan. 3.5 Stakeholder Outreach (City Commissions, CHPS, Anoka County, MWMO, HeightsNEXT, arts, athletics, etc.): We will work with city staff at the kick-off meeting to identify the stakeholder groups that should be engaged during this process and the best methods. Sarah will connect with representatives from each stakeholder group during the initial needs assessment to get them familiar with the planning process and encourage them to participate in engagement opportunities. We’ll offer in-person or virtual listening sessions to understand each group’s thoughts on park opportunities and the potential for partnership. Then, once plan recommendations are drafted, our team will make sure interested stakeholders have an opportunity to review and comment on the plan before it is finalized. 3.6 Prepare Summary of Input: The park system plan document will include a graphical and narrative summary of what we heard during the engagement process and how it informs the recommendations in the plan. 3.7 Prepare Summary of Inventory, Evaluation, and Needs Assessment, Challenges and Opportunities: We will begin to assemble the front-end chapters of the park system plan with the maps, graphics, tables, and narrative that summarizes the strengths and challenges of the system, along with the opportunities for the future. 3.8 City Council Meeting #1 and Park Commission Meeting #2 to Present Inventory & Needs: We will prepare a second presentation for the Park Commissioners and for Council to describe what we heard from engagement, how it might influence recommendations for the parks and recreation system, and where we see they system going in the future. We will conduct a visioning exercise with the Commissioners that will help to develop goals and objectives. 3.9 City Staff Check-in Meetings: We anticipate 6 city staff check-in meetings in Task 3. Task 4: Prepare Draft System Plan (NOVEMBER 2026 THROUGH JANUARY 2027) 4.1 Prepare Vision, Goals, and Objectives (Sustainability, Accessibility and Inclusion, Demographics and Growth): Utilizing the criteria developed during Task 3.8, we will draft goals and objectives that meet the vision expressed by residents, visitors, stakeholders, city staff, and city officials. These will align with the vision for the city being developed as part of the Comprehensive Plan. Project APProAch 7139 Item 9. 4.2 Draft System-wide Recommendations: While individual park improvements are important, identifying standard practices that should be included at all of the city’s parks and natural areas is essential to providing a coherent park system and level of service. We will identify recommendations related to maintenance of natural resources, consistent wayfinding and signage, ADA-accessibility, safe access to and from parks, and the relationships the city builds with partners for programming and recreation, among others. 4.3 Draft Individual Park Recommendations: Grounded in staff’s institutional knowledge and what we hear throughout engagement, a basic framework for future investments and recommendations suited to each park will be drafted. Two priority parks within the system will be designed in greater detail, with more refined projects, costs, and phasing identified. 4.4 Engagement and Outreach for the Draft Plan: A draft of the plan, including the vision, goals, objectives, system-wide recommendations, and individual park recommendations will be shared with staff and the Parks and Recreation Commission for their review and comment before being refined and made available to stakeholders and the general public for their input. HKGi utilizes easy-to-use online document review tools like Konveio to let various groups share thoughts and respond to each other’s comments on their own time, making collaboration more convenient for people’s schedules. HKGi staff can also respond to posted comments, clarifying questions and acknowledging suggestions directly rather than after the fact. 4.5 Prepare Cost Analysis and Projections: Each park recommendation will include a high-level cost estimate that will be added to the asset management database to assist in investment planning and prioritization. We will help staff understand lifecycle costs and anticipated additional or ongoing maintenance costs as new investments come online. HKGi maintains a list of funding and revenue options and strategies, which we will review with staff and tailor an approach to fit the proposed projects and community capacity. 4.6 Prioritization Exercises and Phasing Discussions: Using the asset management database to explore different scenarios, we will draft priorities and phasing of recommendations with staff. Each recommended project will be associated with a near-term, mid-term, or long-term priority level. 4.7 Draft Implementation Chapter: Once we have a good sense of the plan’s direction, we will begin drafting the implementation chapter, clearly outlining the path forward by listing the priority projects, estimated costs, phasing, and funding options for the next decade of park system investment. Working with city staff, we will outline operations and maintenance practices across the park system, develop metrics to determine successful achievement of goals, and identify needs for maintenance equipment, staffing, or partnerships to help sustain the park system. 4.8 City Staff Check-in Meetings: We anticipate 6 city staff check-in meetings to coordinate on drafting the system plan in Task 4. PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 8140 Item 9. Task 5: Prepare Final Plan & Deliverables (FEBRUARY THROUGH MARCH 2027) 5.1 Final Revisions to Plan: Comments received on the draft plan will be incorporated into the final document, which will include the initial existing conditions evaluation, needs assessment, vision, goals, objectives, planning recommendations, and implementation approach. The full document will be an illustrative, detailed, and user-friendly guide to future projects, operations, and management of the Columbia Heights parks and recreation system. 5.2 Finalize Asset Management Tools: We will make sure proposed capital projects and phasing are updated in the Parks Dashboard and asset management database and familiarize staff with these tools so that staff can make smart decisions about future implementation. 5.3 City Council Meeting/Work Session to Review Park System Plan: We’ll present a summary of the planning process, community engagement, and park system recommendations to City Council. Feedback will be welcomed from Council and folded into the final version. 5.4 City Staff Check-in Meetings: We anticipate 2 city staff check-in meetings as we prepare to finalize the plan document. 5.5 Deliver Final Plan and Associated Files: The final Park System Plan will be delivered to the city as a high-resolution PDF document and a printed and bound copy. Any asset management tools, including ESRI database files and ArcGIS Online content created as part of the plan will be transferred to the City for their continued use. Asset Management Database As part of the system inventory, will translate the parks inventory and facilities assessment into a searchable GIS database. The database will include such information as the year a specific facility or amenity was installed, its lifespan, its projected replacement year, its condition, its location, and budget value. We will pair this with an excel spreadsheet of recommended individual city park projects that can be used to track planned expenditures and project long-term replacement costs for park facilities on an annual basis. -Field Maps Inventory -ESRI Database -ESRI Dashboard Example Here -Cost Analysis and Projections Spreadsheet (in excel file) Project APProAch 9141 Item 9. PROPOSED PROJECT TEAM & EXPERIENCE 142 Item 9. hkgi.com | 612-338-0800 MAIN OFFICE 800 Washington Ave. N., #207 Minneapolis, MN 55401 SATELLITE OFFICE Vernon County, WI PRINCIPALS -Bryan Harjes, President -Brad Scheib, Vice President -Gabrielle Grinde, Vice President -Rita Trapp, Vice President ASSOCIATES -Jeff Miller, Senior Associate -Jody Rader, Associate -Kevin Clarke, Associate -Sarah Evenson, Associate STAFF 5 Certified Planners 6 Licensed Landscape Architects 11 Planners/Urban Designers 2 Marketing Communications For more than forty years HKGi has helped communities throughout the Upper Midwest create great places for people to live, work and play. HKGi’s landscape architects and planners share their design expertise and passion with clients striving to create quality places. Our community-based approach to planning and design builds on the four key principles that have defined HKGi’s practice since the firm’s beginning: collaborate, listen, explore, create. PARK PLANNING & DESIGN Park and trail planning has long been a core HKGi service, with the firm completing more than forty park system plans and needs assessments along with hundreds of park and trail plans and improvements. In our system planning work, we assist clients with prioritizing and planning for future improvements, including repair and replacement of existing assets, construction of new facilities and amenities, and planning for operations and maintenance costs for both existing and future assets. HKGi’s park planners also bring broader planning experience to their park system planning work, routinely contributing to community-wide planning such as comprehensive plans and bicycle-pedestrian plans. These efforts involve understanding how communities are evolving, identifying service needs and gaps, and creating shared community visions to guide long-range planning. These services facilitate holistic,well-informed decision-making among city leaders, staff, and community members and lead to system plans that better respond to the community and its future needs. Firm Profile Project teAm 11143 Item 9. Years of Experience: 15 Education Master of Landscape Architecture and Bachelor of Environmental Design - University of Minnesota Registration Landscape Architect, Minnesota License #53008 Awards 2025 ASLA-MN Merit Award for General Design, Grams Park Nature Play, Sherburne County 2021 ASLA-MN Honor Award in Planning and Urban Design, Minnehaha Parkway Regional Trail Master Plan, Minneapolis 2019 MN APA Excellence in Community Engagement Award, 2040 Community Plan, Red Wing 2015 MN APA Excellence in Community Engagement Award, Great River Passage Interpretive Plan, Saint Paul Introduction Sarah will serve as the Project Manager for the Columbia Heights Park Systems Master Plan. In this role she will provide day-to-day leadership for the planning team and will collaborate with City staff to conduct an inclusive, thorough community engagement process. She will work closely with the planning team from project kick-off through report development and approval. Sarah has contributed to several park system planning initiatives and is currently leading a similar process in Stillwater. In addition to park system planning, she frequently leads individual park master plan and implementation projects. This experience provides her with insight into the up-front cost and ongoing operations issues that must be considered when conducting long- range planning for municipal park systems. Sarah is a skilled communicator with excellent listening abilities and an emphasis on promoting sustainable design as a way to help communities create healthy places for play and gathering. As a proud Columbia Heights resident, her family frequently enjoys the community’s park and recreation programs and facilities. Relevant Project Experience -Park System Plan | Stillwater, MN -Moore Lake Park Master Plan | Fridley, MN -Thompson County Park Master Plan and Improvements | Dakota County, MN -St. Louis River Corridor Neighborhood Park Master Plans | Duluth, MN -Grams Park Nature Play Area | Sherburne County, MN -Parks and Trails System Master Plan | Sherburne County, MN -Natural Resource Management Program Plan | Duluth, MN -54th Street Triangle Park | Minneapolis, MN -Minnehaha Parkway Regional Trail Master Plan | Minneapolis, MN -Party on the Plaza Engagement Study | Burnsville, MN -Watershed Management Plan Engagement Services | Vermillion River Watershed JPO Sarah Evenson PLA (MN) Project Manager sarah@hkgi.com PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 12144 Item 9. Years of Experience: 23 Education B.S., Land Use Geography and Economics, University of Wisconsin-Eau Claire Registration American Institute of Certified Planners Certification #021555 Awards 2018 MN APA Excellence in Community Engagement Award - Chanhassen Parks and Recreation System Plan 2017 National APA President’s Council Leadership Award 2009 ASLA-MN Honor Award for Planning and Research - Saint Paul Park and Recreation Vision Plan Introduction Rita Trapp will serve as Principal in Charge and 2050 Comprehensive Plan liaison throughout the project. As Principal, she will provide quality control services, leveraging her experience developing park and recreation system plans to ensure the HKGi has the resources it needs to conduct a thorough, efficient planning process. As the Project Manager for the City’s 2050 Comprehensive Plan process, which will begin in 2026, she will coordinate the two planning processes, identifying potential efficiencies related to tasks such as engagement, data collection, and mapping. She will also ensure that the Parks chapter of the Comprehensive Plan meets Met Council planning requirements while encapsulating the critical elements of the Park Systems Master Plan. Rita has twenty-plus years of experience providing planning services to Minnesota communities. Her work includes comprehensive planning, park and recreation system planning, park master planning, grant writing, park dedication ordinance writing, and zoning ordinance updates. Relevant Project Experience -Parks System Plan | Maplewood, MN -Parks and Recreation System Plan | Chanhassen, MN -Parks and Recreation Master Plan | Rochester, MN -Highway 96 Snail Lake Marsh Regional Trail Master Plan Amendment | Ramsey County, MN -Rice Creek North Regional Trail Master Plan Amendment | Ramsey County, MN -Comprehensive Plan | Fridley, MN -Comprehensive Plan | Richfield, MN -Active Living Grant Writing | Dakota County, MN -Greenway Master Planning | Dakota County, MN -Minnehaha Parkway Regional Trail Master Plan | Minneapolis, MN -Soldiers Memorial Field Park Master Plan | Rochester, MN -Community Recreation Study | Woodbury, MN Rita Trapp AICP, LEED AP Principal in Charge rita@hkgi.com Project teAm 13145 Item 9. Years of Experience: 15 Education Master of Landscape Architecture and Master of Urban and Regional Planning - University of Minnesota B.A., Economics - Saint John’s University Awards 2017 MN APA Success Stories in Implementation Award - Downtown Master Plan and Streetscape Design - Chaska, MN 2015 MI APA Daniel Burnham Award for a Comprehensive Plan - Comprehensive Plan for the City of Ironwood Introduction Kevin will provide detailed guidance related to funding, asset management, and data analysis for this project. He has led several park and recreation system planning projects and has been a key contributor to developing HKGi’s asset management tools and processes. Kevin brings a versatile skill set with both depth and breadth of parks planning experience to this team. In addition to his park and recreation system planning work, he has developed park master plans, led the design and implementation of athletic field projects, and conducted needs assessment studies to help other communities understand and adapt how their systems, programs and services compare to other peer communities and to national benchmarks. Relevant Project Experience -Parks and Recreation System Master Plan | South St. Paul, MN -Park System Master Plan | Eagan, MN -Park and Recreation System Master Plan | Maple Grove, MN -Park System Plan | Inver Grove Heights, MN -Parks and Recreation Master Plan | Nisswa, MN -Parks and Trails System Master Plan | Alexandria, MN -Athletic Fields and Greenspace Master Plan | Becker, MN -Park System Master Plan | Elk River, MN -Asset Management Plan | Carver County, MN -Athletic Facility Needs Assessments | White Bear Lake School District, Chanhassen, Woodbury, MN -Athletic Fields Feasibility Study | Maple Grove, MN -Athletic Facilities Assessments and Master Plans for Campbell Lake, Spring Lake Park, and Ponds Park | Prior Lake, MN -Athletic Field Utilization Study and Master Plans | Elk River, MN Kevin Clarke Planning Advisor kevin@hkgi.com PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 14146 Item 9. Jordan Hedlund Asset Management Planning jordan@hkgi.com Introduction Jordan will provide conditions assessment and asset management expertise for this project and will also assist in community engagement as a fluent Spanish speaker. Prior to joining HKGi, Jordan worked at a playground design/build firm, and he leverages this experience in conditions assessments for playgrounds and strategies for playground replacement. His knowledge of playground vendors, design possibilities, and procurement helps our clients get the best play experience for their budget. On long-range planning initiatives such as this one, he uses his experience conducting park improvement design and construction projects to inform accurate cost estimates and identify strategies for phasing investments. Jordan is passionate about helping communities build and maintain excellent parks facilities that are welcoming places for all people to enjoy. He recently led the design of schoolyard improvements for the Red Lake Nation, and he has provided design services to park improvement projects in Minneapolis, Apple Valley, West St. Paul, Corcoran, Prior Lake, and Fridley. Relevant Project Experience -Parks and Trails Master Plan | Alexandria, MN -Park and Trails Asset Management Plan | Carver County, MN -Park and Recreation Master Plan | Cedar Falls, IA -Nisswa Park System Plan | Nisswa, MN -Park System Plan | St. Francis, MN -Audubon Park Improvements | Minneapolis, MN -North Commons Park Improvements | Minneapolis, MN -Neighborhood Parks Design Improvements | Apple Valley, MN -Grams Park Nature Play Area | Sherburne County, MN -Endazhi-Nitaawiging Schoolyard Improvements | Red Lake, MN -28th Street Tot Lot Improvements | Minneapolis, MN -Thompson County Park Improvements | Dakota County, MN -Kennedy Park Improvements | West St. Paul, MN -Commons Park Improvements | Fridley, MN Years of Experience: 10 Education Master of Landscape Architecture (2021) and Bachelor of Environmental Design (2016), University of Minnesota Awards 2025 ASLA-MN Merit Award for General Design, Grams Park Nature Play, Sherburne County, MN 2024 On the Rise Alumni Leader Award from the University of Minnesota Alumni Association 2021 President’s Student Leadership & Service Award, University of Minnesota 2021 ASLA-MN H.W.S. Cleveland Award Professional Activities College of Design Advisory Chair, University of Minnesota Equity Planning Committee for Landscape Architecture Past Director of Programs, ASLA-MN Past Advocacy Chair, ASLA-MN Project team 15147 Item 9. Years of Experience: 7 Education B.S., Landscape Architecture, Arizona State University Awards Williams Family Scholarship, received scholarship twice Nominated for Herberger Institute for Design and the Arts Design Excellence Student Award Selected for Student Presentation at 2016 ACEC Annual Roads and Streets Conference Introduction Aimee will provide a variety of support services for this project, including park planning and design, graphic design services in support of engagement and public communications, and report design and assembly. Aimee is a key contributor to many of HKGi’s projects, with her design work frequently enhancing the ability of community members to easily understand and participate in engagement activities. She is also skilled in designing and producing reader- friendly report documents and communications materials that clearly and concisely convey key themes and messages to project stakeholders and decision-makers. Aimee has contributed to park system plans in communities throughout the metropolitan region, including Stillwater, South St. Paul, and Eagan. Relevant Project Experience -Park System Plan | Stillwater, MN -Park System Master Plan | Eagan, MN -Park System Plan | South St. Paul, MN -Park and Recreation System Plan | Cedar Falls, IA -Park and Recreation System Plan | Otsego, MN -Park System Plan | Inver Grove Heights, MN -Park and Open Space Plan | Watertown, WI -Park Amenity Planning | Apple Valley, MN -Athletic Facilities/Greenspace Master Plan | Becker, MN -MOVE: Bicycle-Pedestrian Plan | Washington County, MN -Grant Writing | Dakota County, MN -Park & Recreation System Master Plan | Sherburne County, MN -Park System Plan | St. Francis, MN -Parks, Trails and Recreation Master Plan | Stearns County, MN -Watershed Management Plan Engagement | Vermillion River Watershed Joint Powers Organization -Park and Recreation System Plan | Wright County, MN Aimee Hackett Parks Planning & Engagement aimee@hkgi.com PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 16148 Item 9. Years of Experience: 1 Education Bachelor of Landscape Architecture, University of Minnesota Introduction Analise will provide a variety of support services for this project, including data collection for the park asset inventory, community engagement, parks and natural resource planning, visual communications design, and report assembly. She is also available to provide Spanish language translation and engagement services as needed. Analise is a landscape designer who has contributed to park and trail planning and design initiatives in Buffalo, Eagan, Apple Valley, and Minneapolis. Her work includes the design of visual communications materials, engagement activities, field research, and use of AutoCAD, Lumion, and other illustration and visualization applications. Analise has worked in a variety of settings, including for a local watershed district and Eloise Butler Wildflower garden. She has designed educational and interpretive materials and conducted dark sky monitoring, stream monitoring, and tree assessments. She enjoys engaging with stakeholders and getting to know the communities in which she works. Relevant Project Experience -Park System Plan | Buffalo, MN -Park System Master Plan | Eagan, MN -Willard Park Concept Plan | Minneapolis, MN -Neighborhood Park Design | Apple Valley, MN -Fish Lake Park Master Plan Amendment | Chisago County, MN -Mississippi River Greenway Long-Range Plan | Dakota County, MN -Thompson County Park Improvements | Dakota County, MN -City Park Pavilion Improvements | Detroit Lakes, MN -Jordan Court Improvements | Red Wing, MN -Landscape Inspection and Compliance | Lake Elmo, MN Analise Kruse Parks Planning & Engagement analise@hkgi.com Project teAm 17149 Item 9. Our Experience Learn Community Values Benchmarking Identify Service Gaps Plan for Community Growth Guide Future investments Establish Priorities 40+ Park System Plans We have assisted clients at every phase of park planning and design, from planning at the system level all the way through construction design and administration. We use our knowledge and experience to help our clients identify a future vision for their systems and then find the right mix of initiatives and implementation strategies that work best for their communities. This depth of experience means we bring real-world knowledge about costs and implementation that aid us in developing feasible, action-oriented park system plans. Detailed examples of our park system planning work are included in this proposal beginning on the next page. PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 18150 Item 9. Following collaboration on several park and downtown improvement projects with the City of Stillwater, the city hired HKGi to lead their park system plan. The project began last August and follows a similar scope and timeline to what we envision for Columbia Heights. Sarah Evenson is the project manager, and Aimee Hackett conducted the park inventory, both collaborating on park recommendations and community engagement. The draft plan is currently under review by their Park & Recreation Commissioners and will be made available to the general public for review next month. Similar to Columbia Heights, Stillwater is almost entirely built out, which makes replacement and transition of amenities to more relevant and desired features the primary focus, rather than creation of new or additional parks. Infusing the system with more unique play experiences has been a focus, as well as ADA-accessibility upgrades, safe park connections, park legibility, and partnerships with interested sustainability and urban agriculture groups. HKGi reached out to more than two dozen stakeholder representatives as a part of the engagement effort, and more than 150 people responded to the survey and interactive map to identify issues and share ideas. CLIENT City of Stillwater HIGHLIGHTS -Park System Planning on a very similar schedule to the proposed Columbia Heights Park System Plan -More than 150 active participants in online engagement, over two dozen stakeholder groups engaged -Park recommendations for more than 30 parks REFERENCES Chad Rogness Stillwater Public Works - Parks Superintendent 651-275-4102 Parks Master Plan Stillwater, Minnesota exPerience 19151 Item 9. Park System Plan South St. Paul, Minnesota Top row: community engagement summaries illustrate the ways in which community members use the system and what they need from their parks and recreation system. Bottom row: hKGi has conducted a detailed inventory and analysis of all the parks in the system to establish a baseline understanding of the system’s current condition. HKGi recently completed a Parks Master Plan for the City of South St. Paul. Like many older, fully developed suburban communities, South St. Paul’s park system has a limited ability to expand and finances are also tight, making ongoing improvements or upgrades to existing equipment and facilities challenging. The system plan HKGi developed with the assistance and input of City staff and community members provides the City with an asset management tool—an inventory of its current system and an assessment of the system’s condition—that can be used to establish maintenance and improvement priorities and identify funding strategies and a timeline to methodically guide future investments and ongoing operations the park system. The Plan also includes a wide variety of other critical elements such as 12 system initiatives, concept plans for all 16 city parks, and strategies and priorities to guide future implementation initiatives. CLIENT City of South St. Paul REFERENCE Shannon Young, Parks and Recreation Director City of South St. Paul syoung@sspmn.org 651-366-6203 Click here to view the full plan document! PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 20152 Item 9. Parks & Recreation System Plan Eagan, Minnesota HKGi is currently developing a new Parks and Recreation System Plan for the City of Eagan. This plan is intended to guide the City’s operations, maintenance, and investments in its parks and recreation system for the next 10 years. Because of Eagan’s growth and development pattern over time, many of the system’s features and facilities will reach the end of their lifespan in the period covered by this plan. One of the main objectives of this process, therefore, is to conduct a thorough inventory and assessment of the system’s assets and current conditions and help the City identify funding and replacement strategies for systematic replacement of aging facilities. While replacement planning is a critical focus of this plan, other objectives such as serving an aging population and remaining an attractive place for families with children to live are likewise important to the community. Residents express a high degree of satisfaction with the parks and recreation system and cite its parks and programs as a reason they’ve chosen to live in Eagan. This plan is expected to identify methods for upgrading athletic facilities for youth sports, expanding the range of play options for all ages and abilities, and furthering the City’s sustainability goals. CLIENT City of Eagan HIGHLIGHTS -The planning process is currently in its 2nd round of community engagement with stakeholders reviewing potential plan recommendations REFERENCE Andrew Pimental, Parks & Recreation Director City of Eagan 651-675-5500 apimental@cityofeagan.com exPerience 21153 Item 9. St. Louis River Corridor Neighborhood Park Plans Duluth, Minnesota The Parks and Recreation Master Plan HKGi developed for the City identified the St. Louis River Corridor as one of the city’s most underutilized natural amenities. The City subsequently retained HKGi to lead planning efforts to guide investments in parks and recreation facilities throughout the area. One of those initiatives consisted of mini- master planning for eleven neighborhood and multi-use parks in the Corridor. For each park, HKGi created an overview of existing conditions; a needs assessment; an inventory of strengths, opportunities, and issues; a concept master plan; and short-and long-term phasing plans with cost estimates for each individual improvement action. Because the neighborhood is in the St. Louis River Recreational Corridor, several regional parks and recreational destinations are in close proximity. Services and amenities provided by these regional resources were considered during the planning process for each park. HKGi staff drew on their experience developing plans for several of these regional destinations such as historic Wade Stadium, the St. Louis River National Water Trail, the West Duluth Trails, and Fairmount Park. CLIENT City of Duluth HIGHLIGHTS -Development of mini-master plans for eleven neighborhood parks, including phasing plans and cost estimates for each set of park improvements REFERENCE Jim Filby Williams, Director of Public Administration City of Duluth 218-730-5430 jfwilliams@duluthmn.gov PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 22154 Item 9. Moore Lake Park Master Plan Fridley, Minnesota The Moore Lake Park Master Plan responded to several issues that were identified by the City at the outset of the project and were reiterated during community engagement. These issues considered the existing infrastructure and the changing ways the community wanted to use the park, the need to update outdated and aging infrastructure, and opportunities to address flooding and water quality. Our planning work helped the City obtain funding and the first phase of the project has since been constructed. Key features that emerged from the planning process include a new beachside pavilion, playground, and basketball court, along with a reconstructed parking lot and associated stormwater BMP. The plan also recommended revising the play field quantities and configurations to meet demand; creating more gathering places for groups of all sizes; improving park circulation and trail connectivity; restoring shoreline and replacing flooded turf areas with native species; and adding water-based recreation amenities. CLIENT City of Fridley exPerience 23155 Item 9. HKGi led a multi-disciplinary consultant team through the master planning process for Thompson County Park in West St. Paul. This popular 58-acre park includes a vibrant community building and active recreational amenities such as a fishing pier, play area, and a loop trail. The park also provides picnic facilities and features a variety of landscapes and natural resources such as wetlands, woods, and a savanna. The objectives for this master planning process focused on visitor needs and the visitor experience, natural resource management, cultural and historical interpretation, a business and operational analysis, and potential recreational development. HKGi is currently leading the second phase of park master plan implementation. HKGi’s design team compiled cost estimates and supporting information on more than a dozen potential implementation projects and facilitated discussions to set priorities and make decisions about which projects to pursue in this phase. After helping the client win an LCCMR grant, our team is now supervising construction of a new sensory garden trail, daylighted stream corridor, and pollinator plantings with interpretation. Thompson County Park Master Plan & Phase 2 Improvements Dakota County, Minnesota CLIENT Dakota County HIGHLIGHTS -Expanded community center and parking -Recreational improvements include trails, community gardens, paddle launch, nature play -Natural resource restoration and conservation initiatives are designed to also serve as passive recreational amenities REFERENCE Christina Lundgren, Project Manager Dakota County christina.lundgren@co.dakota.mn.us 651-438-4672 PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 24156 Item 9. PROPOSED SCHEDULE 157 Item 9. AP R ‘ 2 6 MA Y JU N JU L AU G SE P OC T NO V DE C JA N ‘ 2 7 FE B MA R TASK 1 PROJECT ORGANIZATION & KICK OFF TASK 2 SYSTEM INVENTORY & EVALUATION TASK 3 NEEDS ASSESSMENT (ENGAGEMENT) TASK 4 PREPARE DRAFT SYSTEM PLAN TASK 5 PREPARE FINAL PLAN AND DELIVERABLES Check-in Meetings with Staff SCHEDULE KEY Project Milestones Parks & Rec Commission Meeting Tours/Inventory Pop-Up Attendance City Council Meeting The table below outlines our anticipated timeline for conducting the work plan presented. If the HKGi team is selected to conduct this project, one of our first tasks will be to confirm this schedule or modify it to best fit the County’s needs and the needs of the project. We will also work with staff to add or confirm detailed dates, as appropriate, for the milestones illustrated below. Project Timeline ENGAGEMENT ENGAGEMENT & OUTREACH & OUTREACH Deliver Final Plan! Kick Off Mtg w/Staff PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 26158 Item 9. FEE QUOTATION 159 Item 9. Cost Proposal FEE TASK 1 PROJECT ORGANIZATION & KICK OFF $7,600 TASK 2 SYSTEM INVENTORY & EVALUATION $20,500 TASK 3 NEEDS ASSESSMENT (ENGAGEMENT) $23,500 TASK 4 PREPARE DRAFT SYSTEM PLAN $23,800 TASK 5 PREPARE FINAL PLAN AND DELIVERABLES $7,200 SUBTOTAL $82,600 EXPENSES (INCLUDING TRANSLATION SERVICES) $3,000 NOT-TO-EXCEED TOTAL FEE & EXPENSES $85,600 FEE PER TASK PROPOSAL The table below contains our proposed fee per task to conduct the work plan contained in this proposal. We have also include cost estimates for the optional tasks included for consideration at the end of the work plan. Costs for the optional tasks will vary depending on the desired scope. PARK SYSTEMS MASTER PLAN | COLUMBIA HEIGHTS 28160 Item 9. Planning | Landscape Architecture | Urban Design Visit hkgi.com | Follow @hkgi_minnesota | Message info@hkgi.com 161 Item 9. CITY OF COLUMBIA HEIGHTS PARK SYSTEMS MASTER PLAN REQUEST FOR PROPOSALS COLUMBIA HEIGHTS, MINNESOTA FEBRUARY 13, 2026 901 N 3rd Street. Suite 225 Minneapolis, Minnesota 55401 thinkconfluence.com IN ASSOCIATION WITH: 162 Item 9. 4 14 30 32 PROJECT APPROACH | OUR TEAM + EXPERIENCE | PROJECT SCHEDULE | FEE QUOTATION | | | | SECTION ONE SECTION TWO SECTION THREE SECTION FOUR COVER LETTER | 163 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 3 RE: REQUEST FOR PROPOSALS CONSULTANT SERVICES FOR THE CITY OF COLUMBIA HEIGHTS PARK SYSTEM MASTER PLAN Ursula Brandt and Members of the Selection Committee, On behalf of the Confluence team, we are pleased to submit our qualifications to prepare the City of Columbia Heights Park System Master Plan. We bring extensive experience working with first-ring suburban communities to develop actionable, community-driven park system plans that balance reinvestment, equity, and long-term sustainability. Our team offers deep expertise in park system assessment, inclusive community engagement, and implementation planning—skills we believe are essential to meeting the goals outlined in the City’s Request for Proposals. REGIONAL EXPERIENCE WITH URBAN PARK SYSTEMS Over the past decade, our team has completed numerous park system master plans throughout the Twin Cities metro and greater Midwest. This experience has given us a strong understanding of the challenges and opportunities facing fully built-out communities—where parks serve as essential everyday spaces and where strategic decision-making is critical to maximizing limited land and resources. Our regional knowledge, combined with a collaborative and pragmatic approach, allows us to bring forward best practices that are both innovative and achievable within local operational and financial realities. COMMUNITY-SPECIFIC AND CONTEXT-DRIVEN SOLUTIONS Columbia Heights’ unique character—as a dense, diverse, and connected community immediately adjacent to Minneapolis—shapes how its parks are used and valued. The City’s parks play a vital role in daily recreation, social connection, and access to nature for residents of all ages and backgrounds. Our recommendations will be tailored to reflect this context, focusing on reinvestment, accessibility, connectivity, and equitable distribution of amenities across the system. We place particular emphasis on understanding how parks function within compact neighborhoods and how they can best support comfort, health, and community life. IMPLEMENTABLE AND SUSTAINABLE LONG-TERM VISION We will work closely with City staff, elected officials, and community members to develop a clear and transparent ten-year vision supported by realistic implementation strategies and funding considerations. Our approach prioritizes actionable recommendations, phased investment, and long-term maintenance considerations to ensure the Master Plan serves as a practical decision-making tool well beyond its adoption. COMMITMENT TO INCLUSIVE ENGAGEMENT AND EQUITY Inclusive and meaningful community engagement is central to our planning process. Our recent park system planning work across the region reflects a consistent commitment to reaching diverse voices and reducing barriers to participation. We approach engagement with care and intention, meeting people where they are and coordinating closely with City initiatives to respect public time and build trust—while remaining sensitive to the unique social context currently shaping communities across the Twin Cities. Equity considerations are integrated throughout our analysis and recommendations to ensure the park system continues to serve all residents of Columbia Heights. We welcome the opportunity to discuss our qualifications and approach with you in more detail and look forward to the possibility of working with the City of Columbia Heights on this important effort. Respectfully, Terry Minarik, Principal Confluence 530 North Third Street, Suite 120 Minneapolis, Minnesota 55401 tminarik@thinkconfluence.com 164 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 4 SECTION 1 APPROACH 165 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 5 SYSTEM UNDERSTANDING The City of Columbia Heights seeks a Park System Master Plan that provides a clear, implementable ten-year vision for a dense, fully built-out first-ring suburb. Within approximately 3.5 square miles, the City serves about 22,000 residents and manages 16 municipal parks and one county park totaling roughly 130 acres. With limited opportunities for system expansion, the future of the park system depends on strategic reinvestment, equitable allocation of resources, and alignment with broader City initiatives, including the 2050 Comprehensive Plan update. Columbia Heights’ parks serve as essential everyday spaces for recreation, social connection, and access to nature within compact neighborhoods. Approximately five miles of local trails connect parks to neighborhoods and regional assets, including the Grand Rounds and Mississippi River Corridor. Strategic coordination with regional park providers—such as Three Rivers Park District—will be important to strengthening connectivity, leveraging shared investments, and clarifying the complementary roles of local and regional systems. The Master Plan must address aging infrastructure, accessibility, evolving community needs, and long-term maintenance capacity, while functioning as a practical decision-making tool that clearly defines priorities and guides capital investment over the next decade. SULLIVAN LAKE PARK KORDIAK COUNTY PARK SILVER LAKE BEACH MCKENNA PARK KEYES PARK LABELLE PARK OSTRANDER PARK PRESTEMON PARK HUSET PARK ŁOMIANKI PARK GUAVITTE PARK 1.1 MILES 1.4 MILES 6.8 MILES 0.7 MILES 0.3 MILES 0.9 MILES 0.4 MILES NORTH MISSISSIPPI REGIONAL PARK MA I N S T N E EA S T R I V E R R D 694 694 94 47 65 MISSISSIPPI REGIONAL TRAIL - CITY PARK - COUNTY PARK - REGIONAL PARK - CITY TRAIL - COUNTY TRAIL - REGIONAL TRAIL UN I V E R S I T Y A V E N E CE N T R A L A V E N E - TRAIL DISTANCES CURTIS RAMSDELL PARK HILLTOP PARK EDGEMOOR PARK GATEWAY PARK SILVER LAKE PARKWARGO PARK BRUCE NAWROCKI PARK SILVERWOOD PARK - THREE RIVERS PARK DISTRICT - PARK BUILDING RIVERFRONT REGIONAL PARK 166 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 6 APPROACH Our systems-based planning approach is grounded in understanding how parks function within dense, fully built-out communities. We think across scales—from the regional context to the citywide system and individual neighborhoods—while remaining focused on how residents experience parks in their daily lives. This perspective is informed by our experience preparing park system master plans for first-ring suburban communities throughout the Twin Cities metro. We work collaboratively with the City and community to refine a shared vision for the Columbia Heights park system, guided by three core questions that shape both the planning process and its outcomes. WHERE IS THE CITY OF COLUMBIA HEIGHTS RIGHT NOW? Establishing a shared understanding of existing conditions is a critical first step. We will evaluate the park system through system-wide analysis, park-by-park assessment, and targeted community engagement to understand current assets, challenges, and opportunities. This includes assessing park conditions, accessibility and connectivity, natural resources, and how parks are used across neighborhoods and populations. WHAT DOES THE CITY OF COLUMBIA HEIGHTS WANT TO BE IN THE FUTURE? The Park Systems Master Plan provides an opportunity to define a clear, achievable vision for the next decade. This vision will build on existing planning efforts, including the City’s 2050 Comprehensive Plan update, and be refined through coordinated community engagement and collaboration with the City’s planning partners. Inclusive outreach will help identify priorities and values that guide all plan recommendations. HOW DOES THE CITY OF COLUMBIA HEIGHTS GET THERE? A clear vision must be paired with a realistic path forward. Our team emphasizes implementation-focused planning that translates community input and technical analysis into actionable recommendations. We will develop an implementation framework that identifies priorities, phasing, funding considerations, and roles and responsibilities to support long-term success. Creating shared ownership in the Park System Master Plan is essential to successful implementation. Our role is to provide a clear framework, grounded analysis, and collaborative process that empowers the City and community to move forward with confidence. 167 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 7 TASKS Based on our understanding of the City of Columbia Heights, the RFP, and our experience working with similar first-ring suburban communities, we propose the following tasks to establish a clear and shared understanding of the existing park system and future opportunities. TASK 1 | EXISTING CONDITIONS + OPPORTUNITIES Based on our understanding of the City of Columbia Heights, the RFP, and our experience working with similar first-ring suburban communities, we propose the following tasks to establish a clear and shared understanding of the existing park system and future opportunities. 1.1 Data Review The Consulting Team will review relevant plans, studies, and available data to understand the existing park system and planning context. This review will include, but not be limited to: • Review of supporting planning documents provided by the City, including the ongoing 2050 Comprehensive Plan update, recreation- or park-related studies, and other relevant City plans • Review of available park system data related to facilities, amenities, trails, accessibility, and natural resources • Review of applicable regional data published by the Metropolitan Council, including parks and trails planning data, demographic trends, equity considerations, and climate-related information Findings from this review will inform the park inventory, condition assessment, and identification of system-wide opportunities. 1.2 Park System Inventory and Condition Assessment The Consulting Team will complete a comprehensive, system-wide inventory and high-level condition assessment of Columbia Heights’ parks and amenities. We understand that the City has an established GIS geodatabase, and this effort will focus on updating and enhancing the existing system with current, consistent, and decision-ready information. The inventory will document the type, location, and distribution of park facilities, infrastructure, buildings, and natural features across the system, along with a general assessment of asset condition. All park assets will be geolocated within the City’s GIS environment and documented with associated photographs and condition ratings. Inventory methods and condition categories will be informed by best practices established by the National Recreation and Park Association (NRPA), while remaining appropriately scaled to local context and staff capacity. Updated data will be delivered as a GIS geodatabase compatible with the City’s existing systems, providing a durable, updatable resource for ongoing asset management, capital planning, and maintenance decision-making. As part of this effort, the Consulting Team will conduct a high- 168 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 8 level architectural assessment of existing park buildings and indoor facilities. This assessment will focus on overall condition, functionality, accessibility, and observed lifecycle considerations, and will be used to identify opportunities related to reinvestment, renovation, repurposing, consolidation, or potential replacement. Findings will inform system- wide prioritization, funding strategies, and implementation recommendations, rather than prescribing site-specific architectural solutions. The inventory and condition assessment will be used to identify system-wide patterns, deficiencies, and opportunities related to reinvestment, accessibility, connectivity, and potential repurposing. Findings will be summarized in a Park System Inventory and Condition Assessment and will serve as a foundational dataset to inform prioritization, level of service evaluation, and long-term implementation strategies. 1.3 Demographic & Trends Analysis To support planning for the next decade, the Consulting Team will analyze current and projected demographic trends within Columbia Heights and its surrounding context. This analysis will incorporate City-provided information, U.S. Census data, and ESRI demographic and market data to understand: • Population density and distribution • Age composition and household characteristics • Cultural and economic diversity Shifts that may influence park use, access, and needs National and regional recreation and outdoor participation trends will be reviewed at a planning scale to help inform system-wide recommendations and future investment priorities. 1.4 Benchmark and Peer Community Analysis A comparative analysis will be conducted to evaluate Columbia Heights’ park system relative to a select group of peer communities. In collaboration with City staff, the Consulting Team will identify key metrics for comparison, which may include park acreage, access, capital investment levels, maintenance responsibilities, and service delivery models. This analysis will provide context for evaluating current conditions and identifying best practices that are relevant and achievable for Columbia Heights. Benchmark findings will help calibrate expectations related to capital investment, service models, maintenance responsibilities, and long-term system sustainability. 1.5 Level of Service Review The Consulting Team will complete a planning-level Level of Service (LOS) review to evaluate how well the existing park system serves Columbia Heights residents today and where 169 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 9 gaps or imbalances may exist. This review will focus on system distribution, access, and availability of park amenities rather than detailed operational or program-specific standards. The LOS review will consider factors such as park acreage, park typologies, amenity distribution, and proximity to parks and trails across neighborhoods. Service considerations will be evaluated in relation to population density, demographic patterns, and access barriers, helping to identify areas that may be under-served or over-concentrated relative to community needs. Findings from the LOS review will be used to inform system- wide priorities, equity analysis, and investment decision- making. Rather than prescribing rigid numerical standards, the review will provide context-sensitive guidance appropriate for a dense, fully built-out first-ring suburb and will support future discussions related to reinvestment, repurposing, and long- term planning. 1.6 Park Inventory and Conditions Report Findings, key themes, and opportunities identified through the existing conditions analysis will be compiled into a Park Inventory and Conditions Report. This report will provide a clear and accessible summary of the current park system, including facilities, amenities, accessibility, connectivity, and natural resources, and will establish a shared baseline for planning and decision-making. In addition to the written report, the Consulting Team will deliver a GIS-based inventory of park assets, including geolocation, photographs, and condition ratings, provided as a GIS geodatabase compatible with the City’s existing systems. This dataset will support ongoing asset management, capital planning, and future updates beyond the Master Plan. The primary purpose of the report is to inform development of the Park System Master Plan vision and priorities following community engagement. The document will be formatted to function as both a standalone reference and an integrated component of the final Master Plan, supporting future evaluation, prioritization, and implementation efforts. TASK 2 | COMMUNITY ENGAGEMENT 2.1 General Engagement Developing a shared, community-informed vision is central to the success of the Columbia Heights Park System Master Plan. The Consulting Team will work closely with City staff to design and implement a focused, inclusive community engagement plan that aligns with the City’s goals, schedule, and coordination requirements with the 2050 Comprehensive Plan update. Our approach emphasizes engagement with both existing park users and residents who may be underrepresented in traditional planning processes, including non-users and communities facing barriers related to language, access, scheduling, or trust. We recognize that different populations engage in different ways and that meaningful participation often requires multiple touchpoints using a variety of formats. 170 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 10 Engagement strategies will be tailored to meet people where they are—geographically, culturally, and technologically. At the outset of the project, the Consulting Team will collaborate with City staff to develop a Community Engagement Plan that defines priority audiences, engagement tools, timing, and coordination with parallel City initiatives. 2.2 Community Engagement Strategies Community Engagement Plan At project initiation, the Consulting Team will prepare a detailed Community Engagement Plan in collaboration with City staff. The plan will outline engagement goals, key audiences, tools, schedules, and coordination strategies, including alignment with the 2050 Comprehensive Plan engagement being led by HKGI. Coordination with 2050 Comprehensive Plan Engagement The Consulting Team will participate in a coordination meeting with HKGI and City staff to align messaging, roles, and logistics. We will collaborate on two shared community engagement events, ensuring that park system–related input is clearly integrated into broader comprehensive plan conversations and efficiently leverages public participation. Independent Community Engagement Event In addition to the coordinated events, the Consulting Team will host one independent community engagement event focused specifically on the Park System Master Plan. This event will include a facilitated listening session and interactive activities designed to gather meaningful input on park needs, priorities, and opportunities. Confluence will partner with New Publica to support culturally responsive materials and translation services, helping ensure the engagement is accessible and welcoming to a broad range of community members. Pop-Up and On-the-Ground Engagement Materials To reach residents who may not attend formal meetings, the Project Team will provide engagement materials and resources that can be used at community events or in other on-the-ground settings by City Staff. These materials will be designed for flexibility and ease of use, allowing City staff to independently extend outreach and collect input beyond formal engagement activities. Online Engagement and Survey Tools A variety of online engagement opportunities are available and may include a Park System Project Website, community mapping, additional surveys, and a well-thought out strategy for engagement through social media channels. We are proposing a suite of online platforms that will be easily shared and be able to reach a wide swath of individuals. Social Pinpoint is a community mapping tool allowing residents to show us exactly where their feedback, ideas, and concerns are located. The site has a range of tools including standard surveys Confluence has utilized this tool for multiple projects and is a great resource to serve as the primary online Park System destination. 171 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 11 For an example of this use see: https://confluence. mysocialpinpoint.com/applevalleyparks/map#/marker/349792 Social Media Materials Confluence will provide graphics and text for the City to post to the City’s official social media accounts to inform community members of the project, direct them to provide input and feedback, and invite them to project events. Project materials—including surveys, engagement summaries, and key outreach content—will be provided in multiple languages through the online services and consistent with City guidance. Translation will focus on written materials to ensure accessibility for a broad range of residents. Parks and Recreation Commission Engagement The Consulting Team will facilitate two meetings with the Parks and Recreation Commission to gather input, review findings, and refine recommendations at key milestones in the planning process. Timing of presentations will be coordinated with the City staff as part of the community engagement plan. City Council Engagement The Consulting Team will participate in two City Council workshops or presentations, structured as working sessions to review progress, confirm direction, and support informed decision-making. City Staff Coordination Our team knows that strong communication supports strong collaboration. Bi-weekly meetings - either in person or virtually - throughout project course are anticipated as a regular coordination effort. We assume up to 2 extended work-sessions with the primary City team. Topics that could be covered during these sessions could include Community Engagement Plan Development or Community Engagement Findings Review. We also anticipate that additional virtual meetings will occur as needed before project milestones and engagement events and have factored in additional meeting time in the scope. We look forward to working closely with the City Team. TASK 3: PRIORITIZATION 3.1 Vision + Guiding Principles Community engagement and collaboration with City staff will be used to establish a clear and compelling vision for the Columbia Heights park system. The vision will be aspirational yet practical— easy to understand, grounded in community values, and focused on long-term implementation. Following initial engagement and the existing conditions assessment, the Consulting Team will prepare a concise Vision and Guiding Principles memorandum that summarizes key themes and priorities using clear language and graphics. This document will define the guiding principles that inform decision- making, investment priorities, and resource allocation throughout the Master Plan. 3.2 Prioritization Tool Building on the vision, engagement findings, and system analysis, 172 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 12 the Consulting Team will work collaboratively with City staff to identify candidate priority projects and investment areas across the park system. An adaptable prioritization framework will be developed to help evaluate projects based on factors such as need, access, equity, condition, and potential community benefit. This framework will be designed as a practical tool that City staff can continue to use and refine over time. 3.3 Equity Analysis (optional) An equity-focused analysis will be developed to support fair and transparent prioritization of park system investments. Using a combination of Metropolitan Council datasets, demographic information, and input from community engagement, the Consulting Team will identify barriers to park access and areas of relative underinvestment. A high-level multimodal access review will also be conducted to understand walking and biking connectivity between parks and surrounding neighborhoods. The findings will be summarized through clear maps and graphics and used to inform system-wide priorities rather than prescribe site- specific solutions. 3.4 Investment Priorities Using the prioritization framework and equity analysis, the Consulting Team will collaborate with City staff to establish clear investment priorities for the park system. These priorities will be presented in a flexible matrix that aligns recommended improvements with relative need, impact, and feasibility. The matrix will be structured to evolve over time as funding availability, community needs, and implementation opportunities change, supporting ongoing decision-making beyond adoption of the Master Plan. 3.5 Conceptual Plans for Priority Parks Consistent with the RFP, the Consulting Team will prepare conceptual plans for two high-priority parks identified through the planning and engagement process. These concepts will illustrate how system-wide goals, equity considerations, and investment priorities may be applied at the site scale. Conceptual plans will be planning-level in nature and may include illustrative layouts, key program elements, circulation and access concepts, and high-level phasing considerations. The concepts will be used to support community discussion, feasibility evaluation, and future capital planning, and are not intended to represent final design or construction-ready documents. We assume 2 rounds of revisions for each conceptual plan. TASK 4 | IMPLEMENTATION 4.1 Funding Strategies and Implementation Feasibility The Consulting Team will work with City staff to understand existing funding sources that support the park system and how those funds are currently used. Planning-level funding strategies will be identified to support implementation of the Master Plan recommendations, informed by peer community practices and applicable regional and state programs. Where appropriate, potential grant opportunities and other funding mechanisms will identified to support priority projects, along 173 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 13 with general considerations related to timing, eligibility, and feasibility. Funding strategies will be evaluated for alignment with existing City funding mechanisms, with additional tools identified where gaps exist between current resources and implementation priorities. 4.2 Planning-Level Cost Estimates The Consulting Team will prepare planning-level capital and lifecycle cost estimates for priority investments identified through the Master Plan process. Cost estimates will be used to support prioritization, phasing, and feasibility discussions and will reflect reasonable assumptions regarding inflation, long-term maintenance, and anticipated community benefit relative to investment scale. 4.3 Implementation Framework and Phasing The Master Plan will include a clear implementation framework that translates the vision and guiding principles into actionable guidance. This framework will identify short-, mid-, and long- term priorities with indicative timelines for implementation and outline strategies for reinvestment, replacement, consolidation, or repurposing of park system assets. Equity, access, system performance, and long-term sustainability considerations will be integrated throughout the framework to support informed decision-making over time. TASK 5 | FINAL DOCUMENT AND PROJECT DELIVERY 5.1 Final Park System Master Plan Preparation All project activities, analyses, engagement results, and implementation strategies will be synthesized into a final, graphic and written Park System Master Plan. The document will emphasize clear organization, accessible language, and effective graphics to support understanding by decision- makers, City staff, and the broader community. Supporting technical materials and reference documentation will be included as appendices. The final Master Plan will be structured to function as both a policy document and a practical decision-making tool, supporting future evaluation, prioritization, and implementation. The Consulting Team will work closely with City staff throughout document preparation and will include up to two rounds of revisions prior to final adoption. 174 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 14 SECTION 2 TEAM + EXPERIENCE 175 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 15 ROLE: Data Coordination, Plan Development PROJECT TEAM All key staff indicated in the organization chart have the capacity and availability in their schedules to begin work on your project immediately. While there will likely be additional staff involved in a supportive role on this project, the key team members listed will be involved throughout the duration of the project. We have a long history of meeting project timelines and are dedicated to meeting all of your schedule needs and project expectations and will staff this project as needed. TERRY MINARIK CONFLUENCE PRINCIPAL-IN- CHARGE URSULA BRANDT + CITY TEAM COMMUNITY + NEIGHBORS STAFF + KEY STAKEHOLDERS MO CONVERY CONFLUENCE PROJECT MANAGER ROLE: Project Oversight, Planning + Design Expertise ROLE: Team Coordination + Communications, Planning Recommendations, Project Presentations JANE REASONER CONFLUENCE SENIOR PLANNER + GIS SPECIALIST Leon Younger President Philip Parnin Senior Project Manager CONFLUENCE PLANNING + Joe Wallace Associate Principal Nick Woods Senior Architect ROLE: Site and amenity assessment, Data Coordination, Plan Development AARON HANSON CONFLUENCE DESIGNER + ASSET SPECIALIST Joe Wallace Associate Principal Nick Woods Senior Architect Joe Wallace Associate Principal Nick Woods Senior Architect Luis Moreno Public Engagement Lead Nelson Serrano Engagement Coordinator 176 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 16 CONTACT PROJECT LEAD + CONTACT Terry Minarik 952 451 0144 tminarik@thinkconfluence.com Minneapolis 530 N Third Street, Suite 120 Minneapolis, Minnesota 55401 612.333.3702 Des Moines Cedar Rapids Kansas City Omaha Sioux Falls Fargo Chicago Denver CONFLUENCE Confluence is a professional consulting firm comprised of landscape architects, urban designers and planners founded in 1998. Our staff of 70+ includes 39 licensed landscape architects and AICP certified planners – and our firm is comprised of energetic, creative, and passionate people who are involved in making our communities better places to live. We assist our clients on a wide range of public, educational, institutional and private sector projects. Our landscape architects are licensed to practice in California, Colorado, Georgia, Kansas, Idaho, Illinois, Iowa, Michigan, Minnesota, Missouri, Montana, Nebraska, New Mexico, Nevada, North Dakota, Ohio, Pennsylvania, South Dakota, Tennessee, Texas, Utah, Wisconsin, and Wyoming – and this list continues to grow to meet our client’s needs. WHAT WE DO Simply stated - we create places full of life. The diversity of our work and expertise has become a hallmark of our firm, and it’s a big reason why our clients engage us again and again to help establish their next creative vision for the future. We offer a wide array of design and planning capabilities, handling everything from stakeholder and community engagement activities, to crafting urban design and community planning solutions, to representing our clients during construction implementation. With over twenty years of award-winning experience and hundreds of completed projects, Confluence has shaped the practice of landscape architecture, planning and urban design across the Midwest, and we love what we do. What can we do for you? HOW WE WORK Our creative process is focused on collaboration and insightful interaction with our clients, consultants and the community in which we work. We begin by gaining an insightful and objective understanding of each project, including how it fits into the surrounding context. From vision to completion, our team excels in collaborating to shape and achieve your “what’s next” – while also planning ahead on your long-term strategy. The diversity of our practice and professional experience provides a solid framework upon which to build successful strategies for achieving our client’s goals. Confluence brings together people, energy and ideas to shape the future of our communities. We strive to achieve the inherent potential within each project while naturally making our world a better place. Our network of nine offices, located throughout the Midwest, provides value to our clients through our depth of experience identifying, developing and applying emerging creative trends and best practices. 177 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 17 CONTACT LEON YOUNGER, PRESIDENT Indianapolis 35 Whittington Drive, Suite 300, Brownsburg, Indiana 46112 877.242.7760 PROS CONSULTING PROS Consulting is a small firm with a big presence in the field of management consulting for parks and recreation public entities and non-profit organizations. With a small team of highly professional and experienced consultants, PROS is a flexible firm that is agile to the evolving dynamics of the social, economic, and political environments our clients operate in. PROS has tremendous experience in the field as practitioners and have become nationally recognized for helping to shape and further transform the industry of parks and recreation. Since the firm was established in 1995 PROS has completed more than 1,000 parks and recreation planning projects in over 47 states and numerous projects internationally in seven countries. AREAS OF FOCUS Management consulting and planning services offered by PROS span the full spectrum of planning needs for public agencies, and are grouped into the following practice areas: • Feasibility Studies and Business Planning – completed over 200 feasibility studies and business plans, often counseling our clients on how they can shape their projects and their vision around the reality of what is feasible and sustainable. • Operations, Maintenance and Organizational Development – completed over 450 plans that involved operations, programming, maintenance and organizational development components. • Financial Planning and Management – PROS is most renowned for providing the most innovative and proven methods for financial planning and management in the public sector with direct experience with over 150 proven ways to fund public parks, facilities and park systems. • Strategic Planning – completed over 80 strategic plans for cities, counties, park districts and state agencies to help them become established in their market or to reposition themselves. • Needs Assessment – completed over 250 needs assessments as a precursor of doing a Master Plan, Strategic Plan or Feasibility Study. We will perform a comprehensive parks, facilities and program needs assessment that helps identify importance and unmet needs for a variety of facilities / amenities and programs. • Master Planning – completed over 250 master plans for parks and park systems that have been successfully implemented and driven over $5 billion worth of capital investment. 178 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 18 CONTACT JOE WALLACE, ASSOCIATE PRINCIPAL Minneapolis 212 N. Third Ave, Ste 312 Minneapolis, Minnesota 55401 612.523.2110 jwallace@opnarchitects.com www.opnarchitects.com OPN ARCHITECTS We are a Minneapolis-based design firm with more than 100 designers across five Midwestern studios. In the last five years, we have won more than 90 AIA and IIDA design awards, including AIA’s most prestigious Honor Award at last year’s national convention. OPN offers a holistic blend of architecture, planning, and interior design services. We have an intentionally diverse list of clients and project types including recreation, libraries, education, civic, historic, corporate, and healthcare. By providing all disciplines relating to the aesthetics of the design in-house, we are able to ensure the design is unified from site selection to building envelope to interior design and furnishings. We’ve been repeatedly described as excellent listeners — a compliment we take pride in because it means our clients know that we care, we pay attention, and the end result is work that exceeds our clients’ expectations. We understand that physical space can foster or inhibit collaboration and innovation, and we believe passionately that success lies in bringing people and perspectives together. We encourage open dialogue and, as a team, we find the optimal design solution for our clients. OPN brings a wealth of experience in sports, park, and recreation facilities planning across public and private sectors. As gathering spaces, recreation areas are places that strengthen communities. Community connection, transparency, and wellness are what drive these public parks for generations and beyond. Embracing opportunities to create even more joyful experiences through this Park Systems Master Plan is directly in keeping with the mission of elevating the quality of life for your entire community. AREAS OF FOCUS • Flexible & Adaptable: Flexible meeting spaces, shared synergies, and outdoor spaces are all hallmarks of modern park facilities. These popular spots magnetize people to the space and entice them to stay. Your park is a place for community and gathering. It too should employ flexibility and provide amenities for being a go-to destination. • Catalyzing Public Spaces: This master planning process represents a unique opportunity to create destinations for community members of all generations to meet, mingle, and learn from one another. We work to intertwine buildings and sites to build a framework for meaningful experiences. • Sustainable & Healthy: We believe sustainability and wellness can seamlessly integrate into the design, creating an energy-saving plan that is also a beautiful space. We will work closely with the City of Columbia Heights to explore and define sustainability and wellness goals for this project. This plan can be a benchmark for peformance and wellness in the community and catalyze future projects to set similar goals. High-performance, beautifully daylit, sustainable areas are not only healthier, they also save money and are more efficient. With you, we will consider energy-saving systems, time-saving construction methods and healthy materials in order to respect natural resources and minimize environmental impact. • Spark Joy: Human interaction is a vital component of a strong community. When people bond with their friends and neighbors, the entire community benefits from an improved quality of life, community pride, and increased civic participation. We can promote socialization by designing a variety of gathering spaces and taking measures to encourage spontaneous, friendly interactions. 179 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 19 NewPublica brings more than a decade of experience leading strategic communications campaigns that shape policy, shift narratives, and support movement leaders. We have partnered with public health agencies, healthcare organizations, philanthropic foundations, and grassroots coalitions to develop communications that drive awareness, build trust, and generate action. Latino-owned and BIPOC-staffed NewPublica prides itself in being a nimble, boutique premier communications firm poised to help clients navigate tough problems with thoughtful solutions. From our multidisciplinary department structure to the vast diversity of our staffs’ lived and professional experience, NewPublica is designed differently to equip organizations with bold strategic communications that are directly informed by the intended audiences they seek to impact. Our deep expertise in navigating cultural spaces and forming lasting relationships with community-members contributes to a practice of culturally fluent and effective messaging that is easily understood and owned. Our core capabilities include: ●Strategic communications planning ●Narrative design and message testing ●Storytelling campaigns rooted in lived experience ●Public engagement and cross-sector coalition communications ●Multilingual content development ●Media outreach and digital strategy ●Communications capacity-building for grantees 180 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 20 Mo came to landscape architecture after a decade working in Public Health and Equity Research. In her 9 years of experience in landscape architecture, she has worked on a diverse range of parks and recreation projects from park system master plans to site design for unique destination parks. She is never far from her roots by bringing integrated systems thinking and expertise working across a diverse range of collaborators and stakeholders - from community members to governmental agencies. CURRENT + NOTABLE PROJECT EXPERIENCE Mendota Heights Park System Master Plan Parks to People Equity Study for Three Rivers Park District / Plymouth, Minnesota Hopkins Park System Master Plan / Hopkins, MN Lake Washington Regional Park and Trail Improvements/ La Sueur County, Minnesota* Three River’s Park District Crow Hassan Park Reserve Master Plan/ Rogers, Minnesota* MPRB East of the River Service Area Master Plan / Minneapolis, Minnesota* Pine Point Regional Park Master Plan / Washington County, MN* * work performed while employed by another firm MO CONVERY PROJECT MANAGEMENT EDUCATION Master of Landscape Architecture: University of New Mexico Bachelor of Arts, Biology: Bryn Mawr College PROFESSIONAL REGISTRATIONS Licensed Landscape Architect: • Minnesota / #59107 Terry has an extensive background in park and recreation planning, and public space design. Terry collaborates with his clients to develop innovative and contextually sensitive design solutions. Terry will be the principal in charge and project lead for the Park Master Plan update. Terry follows the practice that business is built on long-term relationships. It is critical to always provide more than expected on every project. CURRENT + NOTABLE PROJECT EXPERIENCE Bloomington Park System Plan / Bloomington, Minnesota Shakopee Park Trails and Recreation Master Plan / Shakopee, Minnesota MPRB North Service Area Master Plan / Minneapolis, Minnesota MPRB South Service Area Master Plan / Minneapolis, Minnesota Edina Parks and Recreation Strategic Plan / Edina, Minnesota Apple Valley Park System Master Plan Update / Apple Valley, Minnesota Burnsville Parks and Recreation System Master Play / Burnsville, Minnesota TERRY MINARIK, ASLA, PLA PRINCIPAL + LANDSCAPE ARCHITECT EDUCATION Master of Landscape Architecture: University of Manitoba / 1990 Bachelor of Environmental Studies: University of Manitoba / 1995 PROFESSIONAL REGISTRATIONS Licensed Landscape Architect: • Minnesota / #42242 • Texas / #3448 • Nevada / #1021 181 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 21 EDUCATION Georgia Institute of Technology, MA, City and Regional Planning / 2016 University of South Dakota, BA, Political Science and Government / 2012 PROFESSIONAL REGISTRATIONS American Institute of Certified Planners: #31893 American Planning Association Jane brings an interest in the environment and sustainability to every project. She has worked on many comprehensive plans across the Midwest designing interactive engagement strategies and providing population, environmental, parks and economic analyses. CURRENT + NOTABLE PROJECT EXPERIENCE Fargo Park District Master Plan / Fargo, Minnesota Hopkins Park System Master Plan / Hopkins, Minnesota 2035 Downtown Sioux Falls Master Plan Public Facilitation / Sioux Falls, South Dakota Apple Valley Parks Master Plans / Apple Valley, Minnesota Cedar Falls Master Plan / Cedar Falls, Iowa Bloomington Park System Master Plan / Bloomington, Minnesota Davenport Parks & Recreation Master Plan / Davenport, Iowa Park System Master Plan, Hopkins, MN / Hopkins, Minnesota JANE REASONER, AICP PARK PLANNER / GIS SPECIALIST PROFESSIONAL EXPERIENCE 13 Years of Experience 2 Year with Confluence EDUCATION North Dakota State University: Bachelor of Landscape Architecture + Environmental Design CURRENT + NOTABLE PROJECT EXPERIENCE Aaron joins Confluence with 10 years of experience in landscape project design, estimating and management. This hands-on field involvement gives him a deep understanding of how landscape environments come together--from initial sketches on paper to the importance of proper installation and construction administration of complex projects. Burnsville Parks and Recreation System Master Play / Burnsville, Minnesota Aitkin Park Master Plan / Aitkin, Minnesota Apple Valley Parks Master Plans / Apple Valley, Minnesota Northeast Service Area Planning / Bloomington, Minnesota The Cannery District - Riverfront Parks Master Plan / Eau Claire, Wisconsin FM Rotary Natural Playground / Fargo, North Dakota Grandview Senior Housing / Minneapolis, Minnesota Jackson Township Park Conceptual Design / Shakopee, Minnesota Schmidt Woods Park / Plymouth, Minnesota AARON HANSON, ASLA LANDSCAPE DESIGNER 182 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 22 CURRENT + NOTABLE PROJECT EXPERIENCE Bloomington, MN Parks and Recreation Master Plan Minneapolis, MN Maintenance and Operations Plan Shakopee, MN Parks and Recreation Master Plan Sioux Falls, SD Parks and Recreation Master Plan Carmel, IN Parks and Recreation Master Plan Derby Recreation Commission, KS Strategic Master Plan Shawnee County, KS (Topeka) Parks and Recreation Strategic Master Plan Merriam, KS Parks and Recreation Facilities Master Plan Lawrence, KS Parks and Recreation Master Plan Olathe, KS Parks and Recreation Master Plan & Recreation Center Feasibility Study City of Kansas City, MO Parks and Recreation Master Plan Westerville, OH Parks, Recreation and Open Space Master Plan Upper Arlington, OH Parks and Recreation Master Plan Grapevine, TX Parks, Recreation and Open Space Plan Charlotte/Mecklenburg County, NC Parks and Recreation Strategic Master Plan LEON YOUNGER, CPRP PROS CONSULTING | PRESIDENT FIRM POSITION President YEARS OF EXPERIENCE Total: 48 / With Firm: 28 EDUCATION M.P.A., University of Kansas, 1988 B.S., Kansas State University, 1975 REGISTRATIONS Certified Park and Recreation Professional FIRM POSITION Senior Project Manager YEARS OF EXPERIENCE Total: 19 With Firm: 2 EDUCATION B.S. Sport Administration, Ball State University REGISTRATIONS Certified Park and Recreation Professional CURRENT + NOTABLE PROJECT EXPERIENCE Burnsville, MN Parks and Recreation Master Plan Bloomington, MN Recreation Center Feasibility Study Marysville, OH Parks and Recreation Master Plan Powell, OH Parks and Recreation Master Plan Greenfield, OH Organizational Study Cleveland, OH Program Assessment Carmel, IN Parks and Recreation Master Plan Carmel, IN Monon Community Center and Waterpark Business Plans Brownsburg, IN Park Site Master Planning, Design, and Development Brownsburg, IN Multi-generational Community Center Pre-Design Plan Brownsburg, IN Aquatic Center Feasibility Study Lawrence, KS Program Assessment and Parks and Recreation Master Plan O’Fallon, MO Maintenance Management Plan and Parks and Recreation Master Plan Village of Woodlawn, OH Recreation Needs Assessment Wake Forest, NC Recreation Demand Study TRAVIS TRANBARGER PROS CONSULTING | SENIOR PROJECT MANAGER 183 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 23 A Madison, Wisconsin, native, Nick has been practicing architecture since 2004 at multiple award-winning firms in Wisconsin and Minnesota. He graduated from Virginia Tech with a Bachelor of Architecture, and continued at Washington University – St. Louis and received his Master of Architecture. Nick’s experience is varied, with many public projects, including the Fred Richards Park Building in Edina. Nick’s work reflects the communities and places they are designed for. Outside of work, Nick coaches his kids’ junior hockey teams. CURRENT + NOTABLE PROJECT EXPERIENCE Fred Richards Park Building / Edina, Minnesota City of Hudson Police Station / Hudson, Wisconsin City of St. Cloud Fire Station 6 / St. Cloud, Minnesota Superior Fire Station No. 2 & 3 Study / Superior, Wisconsin Rudd Public Library / Rudd, Iowa City of Maple Grove Central Park / Maple Grove, Minnesota* * work performed while employed by another firm NICK WOODS, AIA SENIOR PROJECT ARCHITECT EDUCATION Master of Architecture: Washington University - St. Louis / 2004 Bachelor of Architecture: Virginia Tech / 2002 PROFESSIONAL REGISTRATIONS Licensed Architect: • Minnesota / #60188 • Wisconsin / #10549 - 5 Joe has been with OPN Architects since 2012. He now leads the Minneapolis studio as Associate Principal. Joe has had extensive experience working with a vast range of public clients and project types, both big and small, including the Central Village Park Shelter in St. Paul. Joe is passionate about community-centered and sustainable design and explores these concepts while leading project design teams and consultants towards thoughtful and award-winning design solutions. Outside of work, Joe enjoys hiking, biking, and kayaking at many local area trails and waterways. CURRENT + NOTABLE PROJECT EXPERIENCE Central Village Park Shelter / St. Paul, Minnesota Fred Richards Park Building / Edina, Minnesota Raccoon River Boathouse / West Des Moines, Iowa Jamie Hurd Amphitheater / West Des Moines, Iowa Robbinsdale Area Schools (Neill Elementary & FAIR Crystal) / Robbinsdale, Minnesota St. Cloud State University Atwood Bookstore Renovation / St. Cloud, Minnesota Northwood Technical College Master Plan / Rice Lake, Wisconsin Minneapolis Community & Technical College Master Plan / Minneapolis, Minnesota JOE WALLACE, AIA ASSOCIATE PRINCIPAL EDUCATION Master of Architecture: University of Nebraska - Lincoln / 2012 Bachelor of Architecture: University of Nebraska - Lincoln / 2010 PROFESSIONAL REGISTRATIONS Licensed Architect: • Minnesota / #61723 • Iowa / #07233 184 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 24 Luis Moreno: Luis is a Strategic Consultant with NewPublica, leading Public Engagement. He has over 25 years of work experience in organizations of various sizes, including multiple Fortune 500 companies. Luis has experience working with leadership, strategy, marketing, strategic communications, and corporate communications. His experience includes public relations, crisis communications, reputation management, media relations, public engagement, and community outreach. Luis has experience working in Consumer Products Goods (CPG), Manufacturing, Food, Financial Services, and Healthcare. He also has experience working in international projects and leading cross-cultural teams. Luis is bilingual English/Spanish and has intermediary understanding of Italian and Portuguese. He holds an MBA in Strategy and Marketing from the Minnesota Carlson School of Management and completed a Public Policy Fellowship from the Humphrey School of Public Affairs at the University of Minnesota. Luis teaches Leadership and Management in the undergraduate and executive education programs at the U of M. Luis is a Thought Leader in Emotional Intelligence and Human Centered Leadership. Current and Previous Project Experience: ●I-94 Dartmouth Bridge Construction. ●I-494 Construction. ●Robert Street Construction. ●35th and 36th Streets Construction. ●Marshall Street Construction. ●MnDOT - Minnesota Go Vision Update. ●City of Burnsville - Community Outreach. ●B-Line Community Outreach. ●Bronze Line Community Outreach. ●Zero Emission Bus Transition Plan. ●Blue Line Extension Community Outreach. ●Ramsey County Environmental Health 185 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 25 Nelson Serrano: Nelson is a communications and community engagement professional. He has worked across public, nonprofit, and cultural sectors to connect organizations with the communities they serve. He is bilingual English/Spanish. Nelson has led outreach initiatives throughout the Twin Cities and greater Minnesota, representing clients through public events, stakeholder engagement, and strategic communications. Nelson’s work emphasizes inclusive messaging, data-informed insights, and relationship-driven outreach that translates community feedback into meaningful action. Nelson holds a Bachelor of Arts in Psychology from Carleton College, where he completed a capstone on cultural factors in Latino mental health. His interdisciplinary background blends behavioral research, storytelling, and media production, allowing him to approach engagement through both analytical and creative lenses. Nelson produces audio and visual media projects and enjoys supporting local arts and music communities. Current and Previous Project Experience: ●I-494 Construction. ●Robert Street Construction. ●35th and 36th Streets Construction. ●Marshall Street Construction. ●MnDOT - Minnesota Go Vision Update. ●City of Burnsville - Community Outreach. ●Bronze Line Community Outreach. ●Zero Emission Bus Transition Plan. ●Blue Line Extension Community Outreach. ●Ramsey County Environmental Health. ●Washington County and Ramsey County Recycling & Energy. 186 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 26 BLOOMINGTON PARKS SYSTEM MASTER PLAN Confluence and PROS Consulting were hired by the City of Bloomington to lead the updating of the Park Master Plan, last updated in 2008. The City of Bloomington boasts over 36 miles of off-road trails and 94 city parks, many of which are due for upgrades and replacement that reflect the modern ways in which the communities want to be using park spaces. Equity discussions were central to the Master Plan development. Confluence, in collaboration with the City developed the Capital Improvement Plan (CIP) Equity Prioritization Tool to provide a framework to make decisions for investment in neighborhood and community parks with an equity focus. The quantitative score produced by the analysis and calculation focuses on neighborhood characteristics, population characteristics, and park condition characteristics Staff and the consultant combined all of the community engagement input (statistically valid and qualitative), Level of Service study, and Park Board and council member input to develop a working Priority List of CIP Facility Needs. Along with a commitment to deliver accessible, equitable, innovative, and high quality recreational experiences, flexibility in implementation enables the City to adjust, refine, and improve strategies over time. The Master Plan set force improvement recommendations to elevate the City’s parks, facilities, and programs into an excellent system in the future. This comprehensive update of Bloomington’s Park Master Plan establishes a clear 20-year vision for the city’s park, trail, recreation, and open space systems. PROJECT DETAIL LOCATION Bloomington, Minnesota CLIENT City of Bloomington SIZE Regional REFERENCE Ann Kattreh, Parks and Recreation Director akattreh@bloomingtonmn.gov 952.563.8877 PROJECT EXAMPLES 187 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 27 BURNSVILLE PARKS PLAN The Parks Plan is designed to integrate all the relevant strategies, policies, plans, technical reports, data and community insights into one evolving collective and considered view of parks infrastructure and service priorities across the City. The Parks Plan is a series of information documents and tools to help guide the descision making process for the maintenance, growth and provision of services in the Burnsville Park System. The Parks Plan was divided into separate chapters that looked at a Community Engagement Plan, Strategic Plan, Inventory and Analysis Plan, Visioning Plan, Wayfinding Plan and a Park and Recreation Services Plan. The Parks Plan outlined the needs of the community, park investment priorities and the way forward. The plan is intended to provide the City and the community with a single, simpler and more integrated strategic summary of park investment priorities over the next five to ten years. Park Summaries + Asset Inventory Park summaries were created for each park in the Burnsville Park System. Each Park Summary contains classification of the park, description of the park, Park summary, location and summary table that highlights the Park infrastructure priority replacement needs over the next 1-5 years. These summaries enable the City to clearly view what is planned for each park in the Park System and relate it to the yearly CIP. The Parks Visioning Plan is a strategic document that outlines the long-term goals, priorities, and vision for a community’s parks, recreation facilities, and open spaces. Its primary purpose is to guide future development, improvements, and management of park systems to ensure they meet the needs of residents and visitors. The Park and Recreation Services Plan will provide services including Benchmarking, Program Assessment, Level of Service Analysis, and a Parks and Recreation Services Action Plan. This Plan will be used to guide current and future park and recreation services. PROJECT DETAILS LOCATION Olathe, Kansas CLIENT City of Olathe Parks and Recreation SIZE 378 acres AWARDS Merit Award for Design (Built) - ASLA Prairie Gateway Chapter Merit Award for Design (Unbuilt) -ASLA Prairie Gateway Chapter PROJECT DETAIL Location Burnsville, Minnesota Client City of Burnsville Size 76 City Parks and Open Spaces BURNSVILLE PARKS VISIONING The Burnsville Parks Visioning Plan will serve as a guiding framework for the maintenance, enhancement, and long-term development of all public parks within the city. By providing individual master plans for each park, the Visioning Plan ensures that future improvements are strategic, coordinated, and aligned with the community’s evolving needs. Each park master plan outlines both a short-term (5-year) approach for maintenance and incremental improvements, as well as a long-term vision (10 years and beyond). This dual approach allows the city to address immediate needs without compromising the overall long-range goals for each park, ensuring that upgrades and replacements fit within a cohesive, forward-looking strategy. The Visioning Plan also supports equitable distribution of park assets across Burnsville, helping the city respond to current and future recreation trends while meeting the needs of a changing population. By aligning with the city’s Capital Improvement Plan (CIP) and establishing a clear process for delivering recreation services, the plan provides Burnsville with the flexibility and guidance needed to maintain a vibrant, accessible, and sustainable park system for generations to come. PROJECT DETAILS LOCATION Olathe, Kansas CLIENT City of Olathe Parks and Recreation SIZE 378 acres AWARDS Merit Award for Design (Built) - ASLA Prairie Gateway Chapter Merit Award for Design (Unbuilt) -ASLA Prairie Gateway Chapter LAC LAVON PARK - BASE CONCEPT BURNSVILLE PARK VISIONING OCTOBER 2024 11 11 11 12 10 10 1 1 1 1 2 2 6 7 9 9999 8 5 5 3 3 3 3 33 13 4 0’ 50’ 100’ 200’ 300’ LEGEND 1. PATHS / TRAILS 2. MAINTAIN PARK SHELTER3. MAINTAIN BALL FIELD 4. MAINTAIN TENNIS / PICKLEBALL COURTS 5. MAINTAIN SAND VOLLEYBALL COURT 6. EXPANDED PLAYGROUND7. NEW PLAYGROUND 8. MAINTAIN BEACH9. EXISTING PARKING LOT 10. OPEN FLEX LAWN11. NATURALIZED AREAS / UNMOW 12. MAINTAIN STORMWATER POND LAC LAVON DR 16 0 T H S T SE CONCEPT OCTOBER 2024 0’ 30’ 60’ 120’ 240’ 7 9 9 11 11 11 1 4 1 2 5 11 10 10 12 8 3 8 6 CO U N T Y R D 5 5 LAC LAVON PARK - BASE CONCEPT BURNSVILLE PARK VISIONING OCTOBER 2 11 11 11 12 10 10 1 1 1 1 2 2 6 7 9 9999 8 5 5 3 3 3 3 33 13 4 0’ 50’ 100’ 200’ 300’ LEGEND 1. PATHS / TRAILS 2. MAINTAIN PARK SHELTER3. MAINTAIN BALL FIELD4. MAINTAIN TENNIS / PICKLEBALL COURTS5. MAINTAIN SAND VOLLEYBALL COURT 6. EXPANDED PLAYGROUND7. NEW PLAYGROUND 8. MAINTAIN BEACH 9. EXISTING PARKING LOT10. OPEN FLEX LAWN 11. NATURALIZED AREAS / UNMOW12. MAINTAIN STORMWATER POND LAC LAVON DR 16 0 T H S T CONFLUENCE EXPERIENCE PROJECT DETAIL Location Burnsville, Minnesota Client City of Burnsville Size 76 City Parks and Open Spaces CRYSTAL BEACH - BASE CONCEPT BURNSVILLE PARK VISIONING OCTOBER 2024 12 14 13 11 10 1 2 6 7 15 9 8 5 3 4 0’ 20’ 40’ 80’ 160’ LEGEND 1. PATHS / TRAILS 2. DESIGN SAFE CROSSING 3. NEW BEACH PAVILION / PLAZA 4. OPEN FLEX LAWN 5. RELOCATED / EXPANDED PLAYGROUND 6. DIRECT BEACH ACCESS 7. SEATING / GATHERING AREA 8. SHELTERS W/SEATING 9. EXPANDED VOLLEYBALL 10. DOCK / FISHING ACCESS 11. EXISTING PARKING 12. NATURALIZED AREAS / UNMOW 13. HAMMOCK GROVE 14. WAYFINDING SIGNAGE 15. INTERPRETIVE SIGNAGE (NATURE) 1 1 7 7 7 6 12 12 12 12 12 12 12 12 LAC LAV O N D R 8 8 8 8 8 188 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 28 HOPKINS PARK SYSTEMS PLAN Developing a 20-year Vision for Hopkins’s Park System to envision how parks will better serve the growing, aging, and diversifying community. Hopkins is a Twin Cities metropolitan-area city with a small town feel. The city is in an era of growth. Three new light rail transit stops are being built which has ushered in a rush of residential and some commercial construction. With these new incoming residents the City’s population is anticipated to grow by 10% in the next five years. The City’s land area is only 4 square miles, and this compactness contributes to the small-town feel, walkability, and attractiveness. Many parks could benefit from updates, which is why it is great that Hopkins is investing in this study and setting the state for future improvements. Hopkins Parks adequately serve the population now. But based on age of equipment, range of play and recreation opportunities, and the diversifying needs of a growing population, we know that the parks won’t meet future needs. This plan seeks to envision what the future parks of Hopkins could be, and inspire community support and galvanize action to improve parks to meet future needs. Now is the time to plan for these catalyzing changes. As the population grows, the park system needs to grow and improve so that residents feel a sense of ownership and pride in their parks. PROJECT DETAILS LOCATION Olathe, Kansas CLIENT City of Olathe Parks and Recreation SIZE 378 acres AWARDS Merit Award for Design (Built) - ASLA Prairie Gateway Chapter Merit Award for Design (Unbuilt) -ASLA Prairie Gateway Chapter CONFLUENCE EXPERIENCE PROJECT DETAIL Location Hopkins, Minnesota Client City of Hopkins, Minnesota Size Citywide—15 Parks Contact PeggySue Imihy Bean, AICP Special Projects and Initiatives Manager 1010 1st Street S. Hopkins, MN 55343 952.548.6344 189 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 29 SHAKOPEE PARK, TRAILS AND RECREATION MASTER PLAN Confluence and PROS were hired by the City to develop a Parks, Trails and Recreation Master Plan. Creating a clear and dynamic vision was a critical component to this master plan. The current park and trail system requires renovation of older parks, re-visioning of the downtown riverside parks, and development of new parks in rapidly developing parts of the city. One of the primary objectives was to re- connect residents back to the Minnesota River for recreation, cultural and historical reasons. The master plan brings the community together by addressing trail gaps, provides a strong vision for integrating new and innovative recreation facilities into the community, and defines a process for maximizing the returns on parkland dedication fees and donations. The vision is communicated with simple renderings that set the tone and character for the community. Our team worked closely with City staff to engage several resident groups that are traditionally not a part of these processes. Confluence worked with the Shakopee Mdewakanton Sioux Community, the City of Shakopee, Three Rivers Park District, and Scott County to explore park and trail redevelopment in areas of significant Native American cultural resources, developing a partnership to protect important resources and history. This comprehensive master plan is intended to provide a clear 15- year vision for the City and guide implementation priorities. PROJECT DETAIL LOCATION Shakopee, Minnesota CLIENT City of Shakopee, Minnesota SIZE Regional REFERENCE Michael Kerski Director of Planning and Development 952-233-9346 MKerski@shakopeemn.gov 190 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 30 PARKS MASTER PLANS: MINNEAPOLIS NORTH + SOUTH SERVICE AREAS The Minneapolis Park and Recreation Board (MPRB) is one of the largest park systems in the nation, managing more than 6,700 acres of public land organized around five geographic Service Areas. Confluence was initially retained by MPRB to develop the South Service Area Master Plan - the first of the five area plans. Upon successful completion, our team was subsequently selected to complete the North Service Area Master Plan. Both projects emphasized extensive community stakeholder participation and collaboration as an integral part of the planning process. This included one of the largest public engagement processes ever undertaken in this region - coordinating 100+ events and activities using new methods to engage underserved populations, and including data-driven analysis to guide decisions. The results provide new community-supported master plans to guide future growth and development of the parks in these service areas - representing 40% of MPRB’s overall park system. Reflecting diverse community values and interests, these two separate Master Plans encompass 65+ unique neighborhood parks in Minneapolis’ North and South service areas. PROJECT DETAIL Location Minneapolis, Minnesota Client Minneapolis Park and Recreation Board Size Regional Reference Adam Arvidson, Project Manager 612.230.6470 aarvidson@minneapolisparks.org Budget $175,000 : $200,000 Completion Date 2016 : 2019 Lead Staff Brad Aldrich, Terry Minarik, Leon Younger Awards Merit Award for Planning and Analysis - ASLA Minnesota 191 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 31 SIOUX FALLS, SD PARKS AND RECREATION SYSTEM MASTER PLAN The Sioux Falls Parks and Recreation (“SFPR”) system consists of over 3,100-acres of parkland, made up of 80 parks, 11 undeveloped sites, five community centers, four enlarged gymnasiums, three support sites, three golf courses, six ice rinks, five outdoor pools, one indoor aquatic center, Downtown River Greenway, and more than 30 miles of paved, off-street recreational trails. Since 2010, SFPR was accredited by the Commission for Accreditation of Parks and Recreation Agencies (CAPRA), which recognizes park and recreation agencies for excellence in operation and service. The System Master Plan sought community input to identify their visions and expectations for the future of the Sioux Falls park and recreation system. Community input was received via focus groups, key stakeholder interviews, public forums, a statistically-valid needs analysis survey, a community online open survey, and a crowd- sourcing website www.plansfparks.org. The information gathered from the community engagement process was combined with technical research to produce the final plan. This comprehensive update of Sioux Falls’ Park Master Plan establishes a clear 20-year vision for the city’s park, trail, recreation, and open space systems. PROJECT DETAIL Location Sioux Falls, South Dakota Client City of Sioux Falls Reference Mr. Tory Miedema, Park Development Specialist; 231 North Dakota Ave. Sioux Falls, SD 57104 605.367.8217 tmiedema@siouxfalls.org 192 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 32 SECTION 3 SCHEDULE + FEE 193 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 33 We are recommending a year-long planning process for the Columbia Heights Park System Master Plan. At the outset of the project, we will work closely with City staff to confirm key assumptions, coordination points, and important dates that may influence the overall schedule—particularly alignment with the 2050 Comprehensive Plan update and City decision-making milestones. We are happy to adjust the timeline as needed, whether that means accelerating specific phases or extending the schedule to accommodate community engagement or review processes. We look forward to working collaboratively with the City of Columbia Heights to ensure the planning process is thoughtful, efficient, and responsive to your community’s needs. SCHEDULE PROJECT SCHEDULE MAR 2026 APR 2026 MAY 2026 JUNE 2026 JUL 2026 AUG 2026 SEP 2026 OCT 2026 NOV 2026 DEC 2026 JAN 2027 FEB 2027 MAR 2027 TASK 1 : EXISTING CONDITIONS AND OPPORTUNITIES 1.1 DATA COLLECTION AND REVIEW 1.2 PARK SYSTEM INVENTORY AND CONDITION ASSESSMENT 1.3 DEMOGRAPHIC & TRENDS ANALYSIS 1.4 BENCHMARK AND PEER COMMUNITY ANALYSIS 1.5 LEVEL OF SERVICE (LOS) REVIEW 1.6 PARK INVENTORY AND CONDITIONS REPORT TASK 2: COMMUNITY ENGAGEMENT COMMUNITY ENGAGEMENT PLAN HKGI+CONFLUENCE PUBLIC EVENT INTERACTIVE ONLINE ENGAGEMENT WEBSITE POP-UP INTERCEPT ENGAGEMENT TOOLKIT FOR CITY STAFF PARK PLAN ONLY COMMUNITY EVENT (NEW PUBLICA + CONFLUENCE) PARKS COMMISSION PRESENTATIONS (2 MEETINGS ASSUMED) CITY COUNCIL WORKSHOPS AND PRESENTATIONS (2 MEETINGS ASSUMED) VISION AND GUIDING PRINCIPLES SUMMARY TASK 3: PRIORITIZATION 3.1 VISION + GUIDING PRINCIPLES 3.2 PRIORITIZATION TOOL 3.3 [ADD: EQUITY ANALYSIS] 3.4 INVESTMENT PRIORITIES 3.5 CONCEPTUAL PLANS FOR PRIORITY PARKS TASK 4: IMPLEMENTATION 4.1: FUNDING STRATEGIES AND IMPLEMENTATION FEASIBILITY 4.2: PLANNING-LEVEL COST ESTIMATES 4.3: IMPLEMENTATION FRAMEWORK AND PHASING TASK 5: FINAL DOCUMENT 75% DOCUMENT 90% DOCUMENT 100% DOCUMENT MEETINGS TO BE COORDINATED AROUND CITY SCHEDULES MEETINGS TO BE COORDINATED AROUND COMMISSION SCHEDULES DELIVERABLE OR MEETING MEETINGS + COMMUNICATION KICK-OFF MEETING BI-WEEKLY MEETINGS Items listed as [ADD: ________________ ] are Add Alternates 194 Item 9. PARK SYSTEMS MASTER PLAN / CITY OF COLUMBIA HEIGHTS, MINNESOTA 34 The proposed fee reflects our understanding of the scope outlined in the RFP and the tasks described in this proposal, including system-wide inventory and analysis, community engagement, prioritization, conceptual plans for two priority parks, and preparation of the final Master Plan document. At project initiation, we will confirm assumptions related to coordination, data availability, engagement expectations, and deliverables to ensure alignment with the City’s goals and budget. Should adjustments to scope, schedule, or engagement needs arise, we will work collaboratively with the City of Columbia Heights to discuss options and identify appropriate solutions. Our goal is to provide a clear, transparent, and appropriately scaled fee that supports a thoughtful, community-informed planning process while remaining responsive to the City’s fiscal priorities. FEE PROJECT FEE ITEMIZED FEE TASK 1 : EXISTING CONDITIONS AND OPPORTUNITIES $40.500 TASK 2: COMMUNITY ENGAGEMENT $40.900 TASK 3: PRIORITIZATION $24.450 3.3 [ADD: EQUITY ANALYSIS]$4.500 TASK 4: IMPLEMENTATION $12.800 TASK 5: FINAL DOCUMENT $20.200 TOTAL BASE: $138,850 TOTAL WITH EQUITY ANALYSIS: $143,350 195 Item 9. ITEM: Approval of Softphone Services Contract and Purchase of Related Hardware Kennedy Colsch – Systems Administrator DEPARTMENT: Information Technology BY/DATE: Kennedy Colsch – Systems Administrator / March 17th, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone X_Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND The City’s current Mitel-based telephone system is due for replacement. While the system remains operational, it is based on aging technology and lacks many features that are standard in modern phone systems. In addition to limited functionality, the current system has a high learning curve for staff. Management and maintenance is time-consuming for IT staff. Common functions—such as visual voicemail or forwarding calls to a mobile phone—are either unavailable or require additional licensing and complex configuration. Staff must also routinely request assistance to update buttons on their desk phones, as the system does not allow for basic end-user customization. As a result, routine tasks can be cumbersome for both end users and system administrators. SUMMARY OF CURRENT STATUS IT staff evaluated several phone vendors with the goal of not only replacing the existing system, but significantly improving functionality and accessibility. The IT Department collaborated with City staff, gathered feedback, and narrowed the options to two solutions: Zoom and Teams. Staff propose replacing the City’s current phone system with Zoom Phone, a modern cloud -based softphone platform sold through Lumen and utilizing Lumen for PSTN connectivity. Lumen being the low-qualified reseller for Zoom phone services. Zoom Phone provides a more modern and flexible platform, including features such as visual voicemail, voicemail transcription, and SMS messaging for each user. Staff will also be able to make and receive calls from their city phone number using a desk phone, computer, or smartphone through the Zoom application, eliminating the need to share personal cell phone numbers. Because the system is cloud -based, it can be administered through a centralized web portal, making it easier for IT staff to man age and update. The cloud architecture also improves resiliency during outages, as staff can continue to make and receive calls from any CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 23, 2026 196 Item 10. City of Columbia Heights - Council Letter Page 2 device with an internet connection. IT has built our technology platform on flexible working. Zoom phone enables remote work that meets staff wherever they may be working. This project was planned and budgeted for in the City’s 2026 budget as part of efforts to modernize the City’s communication systems and improve operational efficiency. Cost  $87,462.88 total contract value over three years for Zoom softphone services from Lumen. o $4,345.00 is included in the contract for onboarding professional services. o $27,705.96 annual service fee has been accounted for in each department’s 43210 line starting with the 2026 budget.  $49,00.00 for replacement phone hardware from PDS and Amazon. These devices have been budgeted under each department’s 42011 line in the 2026 budget. STAFF RECOMMENDATION Staff recommends authorizing the City Manager to enter into a three-year contract with Lumen for Zoom softphone services with a total contract value of $87,462.88, and approving the purchase of related phone hardware from PDS and Amazon in the amount of $49,000.00. RECOMMENDED MOTION(S): MOTION: Motion to authorize the City Manager to enter into a three -year contract with Lumen for Zoom softphone services with a total contract value of $87,462.88, and to approve the purchase of related phone hardware from PDS and Amazon in the amount of $49,000.00. ATTACHMENT(S) Quote Softphones Zoom Quote Softphones Teams Alternate Quote Hardware PDS Quote Hardware CDWG Alternate Quote Hardware Amazon 197 Item 10. City of Columbia Heights Voice Modernization – Total Cost of Ownership This one-page summary provides a clear, plain-language view of the costs associated with modernizing the City’s legacy PRI into a unified cloud voice solution using Zoom Phone for Government with Lumen Voice Complete providing PSTN connectivity. Voice Complete costs shown below are extrapolated to reflect an annual cost; billing will occur monthly. All pricing shown is pre-tax. What it is What it does Annual Cost One-Time Cost Zoom Phone for Government Cloud phone system for staff and common areas $23,730.00 - Lumen Voice Complete (PSTN) Connection to the public phone network, phone numbers, and emergency calling (911) $3,975.96 - Implementation (White Glove) Services One-time deployment and enablement services - $4,345.00 3-Year Cost Summary Total recurring cost per year $27,705.96 Total recurring cost over 3 years $83,117.88 One-time implementation cost $4,345.00 Total 3-Year Investment $87,462.88 This document is intended to support financial planning as the City transitions from legacy PRI services to a modern unified voice solution. 198 Item 10. City of Columbia Heights CCP $183.77 Pre-Paid LD $89.99 User’s/TNs $57.57 Pre-Tax Total $331.33 199 Item 10. Document No. DOC-0001678740 Scenario: SM10953244 Service Order Confidential Page 1 of 11 Customer Information and Contract Specifications Customer Name: CITY OF COLUMBIA HEIGHTS - MN Account Number: 3-893232 Currency: USD Monthly Recurring Charges (MRC): 0 Non Recurring Charges (NRC): $4,345.00 Annual Recurring Charges(YRC): $23,730.00 Service Order Service Address Description Order Type Term (Months) Qty Unit YRC Unit NRC Total NRC Total YRC Country 3989 CENTRAL AVE NE MINNEAPOLIS MINNESOTA 55421 3900 UNITED STATES LUMEN SOLUTIONS FOR ZOOM Zoom Workplace Business for US Government New 36 8 $243.75 $1,950.00 USA Zoom Phone Pro PBX 220 $99.00 $21,780.00 USA Lumen Enablement Services UC&C Professional Services Phone Deployment Package : Lumen Solutions for Zoom 1 $4,345.00 $4,345.00 USA Subtotal $4,345.00 $23,730.00 Totals $4,345.00 $23,730.00 Terms and Conditions Governing This Order 1. “Lumen” is defined for purposes of this order (“Order”) as CenturyLink Communications, LLC d/b/a Lumen Technologies Group or its affiliated entities providing Lumen Solutions for Zoom Services (also referred to as “Services”) under this Order. The Services may also be referred to as Zoom Delivered by Lumen in the Order acceptance, service delivery, billing, and related documents. This confidential Order may not be disclosed to third parties and is non-binding until accepted by Lumen, as set forth in section 6. Customer places this Order and agrees to these terms and conditions by signing or otherwise acknowledging (in a manner acceptable to Lumen) this document and returning it to Lumen. The person signing below represents and warrants that they are authorized to place this Order and bind the Customer to these terms. Pricing is valid for 90 calendar days from the date indicated unless otherwise specified. Any service not included in this order is subject to the service specific terms and agreement for such service. Terms not otherwise defined in this Order may be defined in the Lumen Solutions for Zoom Service Guide (“Service Guide”). 2. Customer understands that Lumen is an authorized reseller of the Services provided by Zoom Video Communication, Inc., and its affiliates (“Zoom”), which are ordered by Customer herein. Notwithstanding anything to the contrary in any service agreement between Lumen and Customer, the terms and conditions set forth in this Order comprise the entire agreement and understanding 200 Item 10. Document No. DOC-0001678740 Scenario: SM10953244 Service Order Confidential Page 2 of 11 between Lumen and Customer regarding the provision of Services hereunder and supersedes all prior written and oral agreements, communications and other understandings relating to the subject matter of hereof. The Lumen entity providing Services is identified on the invoice. Any amendment to these terms will be binding upon Lumen only if executed by Lumen. 3.Lumen Solutions for Zoom Services. Lumen Solutions for Zoom Services include select Zoom services offered by Lumen, Lumens Solutions for Zoom Support and Implementation Support for qualifying Customers, 3.1 Available Services include: Zoom Meetings Services which may be supplemented with Concurrent Meetings feature, Zoom for Education, Zoom for Education Site License Zoom Phone Services and supported Zoom Phone supplemental services including Zoom Phone Power Pack, Zoom Phone Common Area, Zoom Webinars Zoom Events Zoom Rooms Zoom Conference Connector Zoom One Lumen Solutions for Zoom Support Services Implementation Services 3.2 Service Guide. Additional terms, Services, and service descriptions may be found within the Service Guide located at https://www.lumen.com/en-us/about/legal/business-customer-terms-conditions.html . 4. Emergency Response Services. 4.1. Access to Emergency Response Services. POTENTIALLY HAZARDOUS SITUATION WHICH IF NOT AVOIDED COULD RESULT IN DEATH OR SERIOUS INJURY. PLEASE READ CAREFULLY. LUMEN RECOMMENDS THAT CUSTOMER AND END USERS ALWAYS HAVE AN ALTERNATIVE MEANS OF ACCESSING TRADITIONAL EMERGENCY SERVICES. 4.1.1.Emergency Calling Capability and Customer’s Obligations and Acknowledgement of Limitations. Customer will ensure that user locations are current by providing address information (also known as automatic location identification/“ALI” in North America and calling line identifier/“CLI” in Europe) (the “Registered Location”) to Customer’s Emergency Calling Provider conforming to the numbering schemes or regulatory requirements applicable to the jurisdiction for the Registered Location. “Emergency Calling Provider” is the entity (either Zoom or the PSTN Service Provider) that provides Emergency Calling capability associated with the Zoom Phone Services. “Zoom Phone Services” means Zoom Phone with ZCP, Zoom Phone Pro PBX BYOC, or any other Zoom Phone Service offered by Zoom and resold by Lumen, each of which are part of what is called Lumen Solutions for Zoom. Zoom is the Emergency Calling Provider in the United States and Canada. The Customer’s PSTN Service Provider(s) will be the Emergency Calling Provider(s) for Zoom Phone Services outside of the United States and Canada. Lumen will provide Emergency Calling capability associated with the Service as required by law. “Emergency Calling” is the ability to access emergency response services associated with the Registered Location, subject to each party’s obligations and limitations, by dialing the relevant emergency numbers in a jurisdiction (e.g. 911, 999, 112). Customer and not Lumen is solely responsible for configuring and maintaining Customer’s Emergency Calling within the Zoom admin portal. Customer is responsible for understanding the local jurisdictional laws pertaining to Emergency Calling, including but not limited to the requirements regarding the level of detail to be provided related to Registered Locations, associated with the Service and ensuring that Emergency Calling complies with all applicable laws for the duration of the Service Term. Lumen specifically disclaims any such obligations. When using the Service for Emergency Calling purposes, Customer’s End Users should always state the nature of the emergency and include their location and telephone number. Emergency response services may not be able to call the End User back if the call is not WARNING ! 201 Item 10. Document No. DOC-0001678740 Scenario: SM10953244 Service Order Confidential Page 3 of 11 completed, dropped or disconnected, or if End Users are unable to provide their phone number and physical location. Access to emergency response services may not be available under certain circumstances. Lumen will provide labels in the Advisory that indicate that the emergency response services have limited availability and functionality when used with Service, and Lumen recommends that such labels be placed on or near the equipment associated with the Services. Disclosures of the general and Service-specific limitations associated with accessing emergency response services (the “Advisory") are available to Customer at http://www.Lumen.com/legal/HVIQSIP/911advisory.pdf. Effective upon posting, Lumen may modify the Emergency Calling limitations or requirements provided in the Advisory if in Lumen’s reasonable opinion modifications are necessary or advisable to comply with the currently evolving Emergency Calling laws, rules and regulations. Customer acknowledges that it has been advised of its obligations and the emergency services limitations contained in the Advisory, and further acknowledges its understanding by signing this Order for Service. Customer will notify all End Users of the limitations to access emergency response services as described herein and in the Advisory. Customer should provide its End Users with a copy of the Advisory and the associated URL. 4.1.2. Zoom Phone Services Emergency Calling Limitations and Requirements. As used in this “Zoom Phone Services Emergency Calling Limitations and Requirements” section, “Applicable Laws” means all national, regional, state, provincial, or local laws, statutes, rules, regulations, ordinances, administrative rulings, judgments, decrees, orders, directives, policies, or treaties applicable to Customer’s use of the Zoom Phone Services. (a) Notification of Users. Customer shall notify any user who may place calls using the Zoom Phone Services of the emergency call or 911 call limitations described in these terms. Customer shall place a label on and/or near each telephone or other Customer equipment on which the Zoom Phone Services may be utilized regarding the limitations or unavailability of emergency or 911 dialing. (b) Customer acknowledges and agrees to the following: i.Enhanced 911 Service Limits. Enhanced 911 service ("E-911") currently enables users to access an appropriate public safety answering point ("PSAP") by dialing 911 with Automatic Number Identification (referred to as "ANI") and Automatic Location Identification ("ALI") displayed at the PSAP. The ability to access an appropriate PSAP depends on the type, configuration and location of the phone used. Zoom provides E-911 only in locations where such 911 calling is available and only under the circumstances described below. Furthermore, much like access to 911 emergency service via traditional PSTN local service, access to a PSAP will be unavailable if Customer’s access circuit or local gateway fails. Customer is responsible for complying with all Applicable Laws related to 911 calls and emergency calling services. ii.No Access to the Local Emergency Center. In some circumstances, a user’s location may have to be determined manually for the provision of 911 service. In such case, an agent at the emergency call center will ask the user for his/her name, telephone number and location and will then contact the local emergency center for such location in order to send help. Examples of situations where 911 calls will be sent to the national emergency call center include when there is a problem validating a Customer’s address, the Customer is identified with an international location, or the Customer is located in an area that is not covered by the 911 network. Until Customer gives the agent Customer’s telephone number and location, he/she may not be able to call Customer back or dispatch help to Customer’s location if the call is dropped or disconnected. iii.Desktop or Softphone Application Emergency or 911 Calls. If Customer is using the desktop or softphone application in a nomadic manner (e.g., from a hotel, from a home office, etc.), then Customer must update the emergency or 911 location on an ongoing basis to ensure that emergency or 911 calls will be sent to the appropriate local emergency center that serves the then-current Customer location. iv.Failure to Designate and Identify the Correct Physical Address. Customer’s failure to provide and keep current Customer’s correct physical location(s) may result in any 911 call or other emergency communication made by Customer or from Customer’s actual location (if different from the location previously supplied to Zoom by Customer) being routed to the incorrect local emergency service provider. v.Emergency Calling (911 and E911) Service Limitations. Emergency Calling (911 and E911) Service may be limited or unavailable in the following circumstances, without limitation: 1.Power outage or disruption to the equipment or devices providing the Zoom Phone Service; 2.Broadband outage, interruption or malfunction that affects the Zoom Phone Services; 3.Relocation of Customer’s softphone or applicable device to a location other than to the location that Customer registered with Zoom, and failure to update such location; 4.Delay in making the Customer Registered Location available to the database accessed by the emergency service or 911 operator; 5.Use of a telephone number other than the one that is registered for Customer’s device, using a non-native telephone number, or blocking caller ID; 6.Network congestion, disruptions, or other problems with Customer’s network; 202 Item 10. Document No. DOC-0001678740 Scenario: SM10953244 Service Order Confidential Page 4 of 11 7.VoIP service interruption or termination for any reason, including the suspension or termination of Customer’s account for non-payment or improper use of the Zoom Phone Service; 8.Change in Customer phone number or addition of one or more new phone numbers to Customer’s account without update to the location registered by Customer; 9.Internet virus that affects Customer’s device or internet connectivity and speed. 4.2.Limitation of Liability. LUMEN, ITS AFFILIATES, AGENTS AND CONTRACTORS WILL NOT HAVE ANY LIABILITY WHATSOEVER FOR ANY PERSONAL INJURY TO OR DEATH OF ANY PERSON, FOR ANY LOSS, DAMAGE OR DESTRUCTION OF ANY PROPERTY RELATING TO EMERGENCY CALLING. CUSTOMER WILL DEFEND LUMEN AND ITS AFFILIATES, AGENTS AND CONTRACTORS FROM ANY CLAIM, DEMAND, ACTION, OR LIABILITY ARISING FROM OR RELATED TO (i) CUSTOMER’S FAILURE TO PERFORM ITS OBLIGATIONS ASSOCIATED WITH EMERGENCY CALLING (INCLUDING WITHOUT LIMITATION, FAILURE TO ADVISE EMERGENCY CALLING PROVIDER OF CORRECT ADDRESSES, FAILURE TO ADVISE END USERS OF ALL LIMITATIONS, OR FAILURE TO UPDATE THE REGISTERED LOCATION); AND (ii) THE ACTS AND OMISSONS OF CUSTOMER, CUSTOMER’S END USERS OR CUSTOMER’S THIRD PARTY PROVIDERS,THAT CAUSE, GIVE RISE TO OR BRING ABOUT THE NON-COMPLIANCE OF THE SERVICE OR DEVICE WITH APPLICABLE LAW (INCLUDING WITHOUT LIMITATION THE FAILURE TO PURCHASE OR IMPLEMENT FEATURES THAT ENABLE COMPLIANCE WITH LAWS). CUSTOMER WILL ALSO PAY ANY COSTS OF SETTLEMENT, DAMAGES, FINES, PENALTIES, AND EXPENSES, INCLUDING REASONABLE ATTORNEYS’ FEES, ASSESSED AGAINST OR INCURRED BY LUMEN OR ITS AFFILIATES, AGENTS, OR CONTRACTORS IN CONNECTION WITH A CLAIM, DEMAND, ACTION, OR LIABILITY GOVERNED BY THIS PROVISION. 5. “Service Term” means the Initial Subscription Term and any Renewal Term. Any Services added during the Service Term will be coterminous with the original Services. “Initial Subscription Term” means the initial term the Service will be provided as set forth in this Order. Subject to earlier termination, Service under this Order will be provided for the Initial Subscription Term specified in this Order. The Initial Subscription Term will begin, and billing will commence on the Service Effective Date. “Service Effective Date” is the date the Service is made available and may be accessed for Customer use. Once the Service is provisioned to the Customer’s Zoom account, the Customer will have access to the respective Zoom licenses inside the Zoom administrative portal and billing will commence regardless of whether the Customer has completed the initial setup inside their Zoom portal. Upon expiration of the Initial Subscription Term, the Service will continue for successive twelve-month terms (each a “Renewal Term”) until terminated by either party on written notice to the other at least 45 days before the expiration of the current term. All cancellation and termination notices must send an email to zoomrenewals@lumen.com. Lumen may modify the charges for Service applied in any Renewal Term and will provide notice of any change to the charges at least 60 days prior to the start of the applicable Renewal Term. 6.Lumen will notify Customer of acceptance of requested Service in the Order by the earlier of delivery (in writing or electronically) of a notice of acceptance to the Customer or provisioning of the Service. 7.Customer agrees to pay all charges and applicable taxes to Lumen within 30 days of invoice date. The agreed rates and charges are set forth in this Order exclusive of taxes. Phone Services provided with a metered billing plan are usage based services and Customer will be charged for the number of minutes, or messages (SMS/MMS) of the Service used or consumed multiplied by the applicable per minute calling rate(s), or per message rate(s) found at https://zoom.us/billing/pbx/rates or such other site(s) that Lumen may designate (“Metered Rates”). Metered Rates may be updated at any time during the Service Term effective upon posting. Fixed charges, including monthly recurring charges(“MRC”), yearly recurring charges (“YRC”), and non-recurring charges (“NRC”), are billed in advance and usage-based charges, including Metered Rates and overage charges are billed in arrears. Customer’s payments to Lumen must be made via an ACH transfer or any Lumen approved payment portal (e.g., Control Center) in the currency stated on the invoice. Lumen may charge administrative fees where Customer’s payment and invoice preferences deviate from Lumen’s standard practices. Past due amounts bear interest at 1.5% per month or the highest rate allowed by law (whichever is less). Lumen may charge Customer reasonable attorneys’ fees and any third-party collection costs Lumen incurs in collecting such amounts. Customer is responsible for all charges regarding the Service, even if incurred as the result of unauthorized use. If Customer reasonably disputes an invoice, Customer must pay the undisputed amount and submit written notice of the disputed amount (with details of the nature of the dispute and the Services and invoice(s) disputed). Disputes must be submitted in writing within 45 days from the date of the invoice. If Lumen determines in good faith that a disputed charge was billed correctly, Customer must pay such amounts within 10 days after Lumen provides notice of such determination. Customer may not offset disputed amounts from one invoice against payments due on the same or another account. In the event of non-payment, Lumen will provide Customer with 5 business days’ notice to cure. If Customer fails to pay or cure in such respective timeframes, Lumen may terminate the Services and pursue all rights and remedies. 7.1. Where tiered pricing applies, if Customer increases the existing number of subscriptions for a given license type, qualifying for a lower monthly subscription rate per license, Customer will pay the greater of (i) the new monthly subscription rate per license multiplied by the total number of licenses; or (ii) the total monthly spend for such license type before the increase in licenses and 203 Item 10. Document No. DOC-0001678740 Scenario: SM10953244 Service Order Confidential Page 5 of 11 application of a lower monthly subscription rate per license. For avoidance of doubt Customer’s overall monthly spend for a license type will never decrease during the Service Term even if the monthly subscription rate per license decreases. 8.Customer is responsible for all taxes and fees arising in any jurisdiction imposed on Customer, Lumen, or a Lumen affiliate incident to the provision, sale or use of Service. This includes value added, consumption, sales, use, gross receipts, withholding, excise, ad valorem, franchise or other taxes, fees, duties or surcharges (e.g., regulatory and 911 surcharges), along with similar charges stated at the link at the end of this section (collectively “Taxes and Fees”). This does not include taxes based on Lumen’s net income. Some Taxes and Fees, and costs of administering them, are recovered through a percentage surcharge(s) on the charges for Service. If Customer is required by law to make any deduction or withholding of withholding Taxes from any payment due under this Order to Lumen, then Customer must increase the gross amount payable so that, after any deduction or withholding for such withholding Taxes, the net amount paid to Lumen will not be less than Lumen would have received had no such deduction or withholding been required. Charges for Service are exclusive of Taxes and Fees. Customer may present Lumen with an exemption certificate that eliminates Lumen’s obligation to pay certain Taxes and Fees. The exemption will apply prospectively. Charges for certain Services are subject to (a) a monthly property tax surcharge and (b) a monthly cost recovery fee per month to reimburse Lumen for various governmental taxes and surcharges. Such charges are subject to change by Lumen and will be applied regardless of whether Customer has delivered a valid tax exemption certificate. For additional details on taxes and surcharges that are assessed, visit www.lumen.com/taxes. 9.Customer will provide Lumen with credit information as requested. Lumen may require Customer to make a deposit as a condition of Lumen’s acceptance this Order or continuation of: (a) usage-based Services; or (b) non-usage based Service where Customer fails to timely pay Lumen or Lumen reasonably determines that Customer has had an adverse change in financial condition. Deposits will not exceed two months’ estimated charges for Service and are due upon Lumen’s written request. When Service is discontinued, the deposit will be credited to Customer's account and the balance refunded. 10.Cancellation and Termination. 10.1.Customer may cancel this Order (or any portion thereof) prior to the Service Effective Date upon written notice to Lumen identifying this Order and the affected Service. If Customer does so, Customer will pay Lumen a cancellation charge equal to the sum of all charges incurred by Lumen as a result of the cancellation including but not limited to any applicable third party cancellation or termination charges for the cancelled Service. 10.2. Customer may terminate a specified Service on or after the Service Effective Date upon written notice to Lumen. If Customer does so, or the Service is terminated as a result of Customer’s default, Customer will not be entitled to any refund of pre-paid amounts and Customer will be responsible for a termination charge equal to the sum of (a) all unpaid amounts for Service actually provided; (b)100% of any recurring charges for the remainder of the Service Term; and (c) if not recovered by the foregoing, any applicable third- party charges and Lumen’s out-of-pocket costs. This is a liquidated damage and not a penalty. Failure by Customer to comply with any term of the Zoom ToS (as defined below) that results in Zoom’s termination of that agreement, or suspension or termination of any Service subject to this Order will be considered Customer default. If the Zoom ToS is terminated this Order and the Service are automatically terminated. If Service is terminated Customer will immediately cease any further use of the Services. 10.3 Default. If (a) Customer fails to make any payment when due and such failure continues for five business days after Lumen’s written notice, or (b) Customer fails to comply with any term of the Zoom ToS that results in termination of the Zoom ToS or suspension or termination of any Service subject to this Order; or (c) either party fails to observe or perform any other material term of this Order and such failure continues for 30 days after the other party’s written notice, then the non-defaulting party may: (i) terminate this Order, in whole or in part, and/or (ii) subject to Section 17 (Damages Limitations) pursue any remedies it may have at law or in equity. 11.Information Security and Data Protection. The parties acknowledge and agree that in providing the Service to Customer, Lumen will have no control over any data or information, including personally identifiable, health/healthcare, financial, or other sensitive information (collectively, “PII”), that may be collected, created, maintained, stored, transmitted, or otherwise processed by Zoom or the Service from or on behalf of Customer or End Users. Zoom, and not Lumen, performs the operation, management, and security of the Service. Zoom will grant Lumen access to Customer accounts in the portal to enable Lumen to provide its support services and access to PII in the portal will be limited to account users’ business contact information as maintained by Zoom and/or Customer in the portal. With regard to the Service, Lumen is not and will not be deemed to be, a processor, business associate, service provider or any similar entity as contemplated under any applicable privacy or data protection law or standard, and any other privacy, security, or data protection terms between the parties (such as a Business Associate agreement or Data Protection agreement), shall not apply to the Service. To the extent Customer intends to use the Service to disclose, create, maintain, store, transmit, or otherwise process PII, 204 Item 10. Document No. DOC-0001678740 Scenario: SM10953244 Service Order Confidential Page 6 of 11 Customer has the sole responsibility for requesting from Zoom any privacy or data protection agreements or terms that may be required by such use. 12. Intellectual Property Ownership; Use of Name and Marks. Nothing in the Order or the performance of it will convey, license, or otherwise transfer any right, title, or interest in any intellectual property or other proprietary rights held by either party or its licensors. Neither party will use the name or marks of the other party or any of its affiliates for any purpose or issue any press release or public statement relating to this Order without the other party’s prior written consent. 13. Confidentiality. Neither party will: (a) disclose any of the terms of the Order; or (b) disclose or use (except as expressly permitted by, or required to achieve the purposes of, the Order) the Confidential Information received from the other party. A party may disclose Confidential Information compelled by subpoena or other legal process, provided that such provides prompt written notice to the other party and cooperates in seeking confidential treatment for the information. Each party will limit disclosure and access to confidential information to those of its vendors, employees, contractors, attorneys or other representatives who reasonably require such access to accomplish the Order’s purposes and who are subject to confidentiality obligations at least as restrictive as those contained in the Order. “Confidential Information” means any commercial or operational information disclosed by one party to the other in connection with the Order and does not include any information that: (a) is in the public domain without a breach of confidentiality; (b) is obtained from a third party without violation of any obligation of confidentiality; or (c) is independently developed by a party without reference to the Confidential Information of the other party. 14. Customer Responsibilities. 14.1. Zoom Terms and Policies. Customer’s use of Lumen Solutions for Zoom Services (not including Devices and Lumen Solutions for Zoom Support Services and Implementation Services) is subject to the Zoom Customer Reseller Terms of Service located on Zoom’s website (published at: https://zoom.us/docs/en-us/EULA-terms-of-service.html). The Reseller Customer Terms of Service as amended by Zoom from time to time, (the “Zoom ToS”) includes all content incorporated therein including but not limited to exhibits, policies, notices and terms. Zoom may, in its sole discretion and at any time, modify or change the Service and the software that enables the Service. 14.2.If Customer purchases Zoom Phone BYOC, Customer is responsible for purchasing Public Switched Telephone Network access or connectivity (“PSTN Connectivity”) for use with the Zoom Phone BYOC. The charges for PSTN Connectivity are not included in the price for Zoom Phone BYOC Service. PSTN Connectivity must be provided in the form of SIP Trunks or Primary Rate Interface (“PRI”). PSTN Connectivity can be purchased from Lumen where available or from a third-party service provider (each a “PSTN Service Provider”) The physical connection to the PSTN Service Provider’s network must be made at the Customer's own data center. Customer must comply with any requirements that the PSTN Service Provider may have regarding use of telephone numbers. 14.3. Customer is responsible for purchasing sufficient network connectivity to support use of the Zoom Phone Service. Charges for network connectivity are not included in the price for Zoom Phone Services. Network connectivity can be purchased from Lumen or a third-party service provider. If Customer selects an access type that does not provide guaranteed end-to-end Quality of Service (“QoS”) (e.g., a Wi-Fi or wireless network or device), Customer may experience call quality issues. Customer acknowledges that the only way to resolve quality issues related to connectivity that does not provide end-to-end QoS may be to move to another connectivity type that provides end-to-end QoS. 14.4.Customer is responsible for all End Users who access or use the Services through Customer’s account and Customer agrees that it will ensure that all End Users comply with the terms of this Order. Customer will administer, allocate and manage individual user subscriptions to its user population using Zoom’s administrative portal located at https://www.zoom.us/. “End User” means (i) an individual who uses the Services and who is an identified employee, contractor, or agent of Customer to whom Customer assigns the right to host Zoom Meetings (a “Host”); (ii) an individual assigned to a number which enables use of the Zoom Phone Services (a “Phone Host”).; or (iii) an individual other than the Host, who accesses or uses the Services, with or without the permission and knowledge of the Host. A Phone Host is a “Host” for purposes of this definition of End User. 14.5.Where Zoom is the Emergency Calling Provider, Customer agrees that it will not turn off or otherwise disable the “Route Emergency Calls to Public Safety Answering Point (PSAP)” feature within the Zoom portal without the express written agreement of Lumen. 14.6. Lumen has no responsibility for a) content that is set forth on or distributed through the Services, or transmitted or viewed while using the Services, (b) errors or omissions in the content, or (c) any loss or damage of any kind incurred as a result of the use of, access to, or denial of access to content. Customer is responsible for all content displayed or uploaded by Customer or its End Users in 205 Item 10. Document No. DOC-0001678740 Scenario: SM10953244 Service Order Confidential Page 7 of 11 using the Services and for compliance with all laws pertaining to the content, including, but not limited to, laws requiring that Customer obtain the consent of a third party to use the content and to provide appropriate notices of third party rights. Customer represents and warrants that it has the right to upload the content and that such use does not violate or infringe on any rights of any third party. Lumen reserves the right to adhere to the safe harbor provisions of the Digital Millennium Copyright Act. 14.7. Customer is responsible for complying with all recording laws. Many states’ laws prohibit recording the content of communications unless the individual recording the communication provides notice to participants and obtains the consent of all participants to the communication. It is the Customer’s responsibility to obtain End Users’ consent to recording as required by applicable laws. The Customer responsibilities regarding recordings include any call recording features that Customer may enable to record emergency calls. 14.8. Limitations of Use. Customer may not reproduce, resell, or distribute the Services or any reports or data generated by the Services for any purpose. Customer may not offer or enable any third parties to use the Services purchased by Customer, display on any website or otherwise publish the Services or any content obtained from a Service (other than content created by Customer) or otherwise generate income from the Services or use the Services for the development, production or marketing of a service or product substantially similar to the Services. 14.9. Acceptable Use Policy. Customer must comply with the Acceptable Use Policy (“AUP”), which is available at https://www.lumen.com/en-us/about/legal/acceptable-use-policy.html, for Services purchased in this Order. Lumen may reasonably modify this policy to ensure compliance with applicable laws and regulations and to protect Lumen's network and customers. 14.10. Customer agrees to defend Lumen from any and all third party claims and liability, and pay for any damages and/or costs (including, but not limited to, attorneys' fees and settlement costs) arising from Customer’s use of the Services, Customer’s violation of the terms of this Order, Customer’s violation of the Zoom ToS, or any infringement or violation by Customer(including its agents or employees or others acting on Customer’s behalf) or any other user of Customer’s account, of any intellectual property or other right of any person or entity or applicable law. 15.Customer acknowledges that any use of the Services contrary to this Order, or any transfer, sublicensing, copying or disclosure of technical information or materials related to the Services, may cause irreparable injury to Lumen or its supplier Zoom, and under such circumstances, in addition to any other remedies available, Lumen will be entitled to equitable relief, without posting bond or other security, including, but not limited to, preliminary and permanent injunctive relief. 16.Lumen does not make any representations, warranties or any other commitments regarding Zoom or the Services. CUSTOMER UNDERSTANDS AND AGREES THAT THE SERVICES ARE PROVIDED "AS IS" AND LUMEN EXPRESSLY DISCLAIMS ALL WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT. LUMEN MAKES NO WARRANTY OR REPRESENTATION REGARDING THE RESULTS THAT MAY BE OBTAINED FROM THE USE OF THE SERVICES, REGARDING THE ACCURACY OR RELIABILITY OF ANY INFORMATION OBTAINED THROUGH THE SERVICES OR THAT THE SERVICES WILL MEET ANY USER'S REQUIREMENTS, OR BE UNINTERRUPTED, TIMELY, SECURE OR ERROR FREE. USE OF THE SERVICES IS AT CUSTOMER’S SOLE RISK. ANY MATERIAL AND/OR DATA DOWNLOADED OR OTHERWISE OBTAINED THROUGH THE USE OF THE SERVICES IS AT CUSTOMER’S OWN DISCRETION AND RISK. CUSTOMER WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGE TO CUSTOMER RESULTING FROM THE USE OF THE SERVICES. THE ENTIRE RISK ARISING OUT OF USE OR PERFORMANCE OF THE SERVICES REMAINS WITH CUSTOMER. LUMEN DOES NOT ASSUME ANY RESPONSIBILITY FOR RETENTION OF ANY USER INFORMATION OR COMMUNICATIONS BETWEEN USERS. LUMEN CANNOT GUARANTEE AND DOES NOT PROMISE ANY SPECIFIC RESULTS FROM USE OF THE SERVICES. USE IS AT CUSTOMER’S OWN RISK. Lumen does not receive and does not provide any Service Level credits for Lumen Solutions for Zoom Services. CUSTOMER AGREES THAT IT IS SOLELY RESPONSIBLE FOR ITS ACTIVITY ON THE EVENTS PLATFORM. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, CUSTOMER’S USE OF THE EVENTS PLATFORM AND ITS HOSTING OF ANY EVENT IS SOLELY AT CUSTOMER’S OWN RISK. LUMEN DOES NOT ASSUME ANY LIABILITY OR MAKE ANY WARRANTIES OR GUARANTEES OF ANY KIND, EXPRESS, LEGAL OR IMPLIED, ARISING OUT OF, IN CONNECTION WITH, OR WITH RESPECT TO ANY EVENT USER CONTENT OR EVENTS. CUSTOMER ACKNOWLEDGES THAT LUMEN IS UNDER NO OBLIGATION TO VERIFY THE BACKGROUND OR QUALIFICATIONS OF ANY EVENT USER. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL LUMEN BE LIABLE FOR ANY ACT, ERROR OR OMISSION BY ANY THIRD PARTY WHICH ARISES OUT OF OR IS IN ANY WAY CONNECTED WITH THE EVENTS PLATFORM. CUSTOMER ASSUMES FULL RESPONSIBILITY FOR THE CHOICES IT MAKES IN CONNECTION WITH ANY EVENT AND ITS USE OF THE EVENTS PLATFORM. 206 Item 10. Document No. DOC-0001678740 Scenario: SM10953244 Service Order Confidential Page 8 of 11 17.Damages Limitations. Neither party will be liable for any damages for lost profits, lost revenues, loss of goodwill, loss of anticipated savings, loss of data or cost of purchasing replacement service, or any indirect, incidental, special, consequential, exemplary or punitive damages arising out of the performance or failure to perform under this Order. Except for the payment and defense obligations of Customer and subject to the limitation of damages provisions in this Order, the total cumulative liability of each party arising from or related to the Services will not exceed the lesser of total charges paid or payable to Lumen for the affected Services under all Orders for the Services in the three (3) months immediately preceding the event giving rise to such causes of action or $50,000. 18. For Services provided outside the United States, Customer or its local affiliate may be required to enter into a separate local country addendum/agreement (as approved by local authorities) (“LCA”) with the respective Lumen affiliate that provides the local Service(s). Such Lumen affiliate will invoice Customer or its local affiliate for the respective local Service(s). 19.CPNI. Customer’s telecommunications products, services, and features that a Customer subscribes to and the usage of such services, including call detail information appearing in a bill, constitutes Customer Proprietary Network Information (“CPNI”). Customer authorizes Lumen and Zoom to share CPNI for business operations and to use CPNI to offer Customer other services that it could benefit from. Customer may withdraw its authorization at any time and Lumen will periodically notify Customer of its option to do so. 20. Notices. Notices will be in writing and deemed received if delivered personally, sent via facsimile, pre-paid overnight courier, electronic mail (if an e-mail address is provided below) or sent by U.S. Postal Service or First Class International Post. Requests for disconnection of Service (other than for default) must be submitted to Lumen according to Lumen’s Disconnect Policy at https://www.lumen.com/help/en-us/disconnects.html. In addition to the above process for disconnects, Customer must email any cancellation request to zoomrenewals@lumen.com and it will be effective 30 days after receipt. Notices for billing inquiries/disputes must be submitted to Lumen via Customer’s portal at https://www.lumen.com/login/ or via Email at: billing@lumen.com. Customer failure to follow this process and/or provide complete information may result in continued charges that will not be credited. All legal notices will be addressed to Lumen at: 931 14th Str., #900, Denver, CO 80202; and to any electronic or physical address of Customer as provided in the Agreement or in its absence, to Customer’s address identified on the Order or as reflected in Lumen’s records, Attn. General Counsel. 21.The relationship between the parties is not that of partners, agents, or joint venturers. This Order is not assignable, transferable or sublicensable by Customer except with Lumen’s prior written consent. Lumen may transfer and assign any of its rights and obligations hereunder without consent. Failure by either party to exercise any of its rights under, or to enforce any provision of this Order will not be deemed a waiver or forfeiture of such rights or ability to enforce such provision. If any provision of these term is held by a court of competent jurisdiction to be illegal, invalid or unenforceable, that provision will be amended to achieve as nearly as possible the same economic effect of the original provision and the remainder of these terms will remain in full force and effect. Each party will comply with all applicable laws, rules and regulations associated respectively with Lumen’s provisioning or Customer’s use of the Service under the Order. Any terms and conditions of this Order that by their nature or otherwise reasonably should survive termination of this Order shall survive any termination of this Order. This Order will be governed and construed in accordance with the laws of the State of New York, without regard to its choice of law rules. 207 Item 10. Document No. DOC-0001678740 Scenario: SM10953244 Service Order Confidential Page 9 of 11 Lumen SIP Connected Audio Rates Lumen SIP Connected Audio Rates can be found online https://assets.lumen.com/is/content/Lumen/sip-connected-audio-price-rates?Creativeid=2a3fc457-544b-41d3-84e0-f308bb530c09 SLED Terms and Conditions Governing This Order 1.“Lumen” is defined for purposes of this Order as CenturyLink Communications, LLC d/b/a Lumen Technologies Group or its affiliated entities providing Services under this Order. The Lumen entity providing Services is identified on the invoice. This Order is subject to the applicable state or municipal public records laws governing Customer and is non- binding until accepted by Lumen, as set forth in section 4. Customer places this Order by signing or otherwise acknowledging (in a manner acceptable to Lumen) this document and returning it to Lumen. Pricing is valid for 90 calendar days from the date indicated unless otherwise specified. 2. Prior to installation, Lumen may notify Customer in writing (including by e-mail) of price increases due to off-net vendors or increased construction costs. Customer has 5 business days following notice to cancel this Order without liability; or otherwise, Customer is deemed to accept the increase. 3. If a generic demarcation point (such as a street address) is provided, the demarcation point for on-net services will be Lumen’s Minimum Point of Entry (MPOE) at such location (as determined by Lumen). Off-net demarcation points will be the off-net vendor's MPOE. If this Order identifies aspects of services that are procured by Customer directly from third parties, Lumen is not liable for such services. 4. The service(s) identified in this Order (the “Service(s)”) is/are subject to the current, unexpired services agreement between Customer and Lumen (“Existing Agreement") provided if a service attachment describing the Services is not included in the Existing Agreement, then the current standard applicable Lumen Service Attachment(s) will apply in addition to the Existing Agreement. If Customer and Lumen do not have a current Existing Agreement,Services are subject to Lumen’s standard Master Service Agreement(s), State, Local and Education Government Agencies Version, Public Safety Version for public safety services, or E-Rate Version for E-Rate eligible services (each, a “Lumen MSA”), and applicable Service Attachment(s) for the Services described in this Order will govern, copies of which are available at https://www.lumen.com/en-us/about/legal/business-customer-terms-conditions.html or upon request, unless Customer has executed a service agreement with Lumen or one of its affiliates applicable to the Services on this Order. In that case, the most recent service agreement will apply to the extent not inconsistent with this Order and the current Service Schedule(s) will apply and is/are specifically incorporated into the applicable agreement by this reference. Customer will accept and pay all charges indicated on invoices for the Services. Notwithstanding anything to the contrary, Lumen will notify Customer of acceptance of requested Service in this Order by delivering (in writing or electronically) the date by which Lumen will install Service (the “Customer Commit Date”), by delivering the Service, or by the manner described in a Service Schedule. Lumen will deliver a written or electronic notice that the Service is provisioned, at which time billing will commence. At the expiration of the Service Term, Service will continue month-to-month at the existing rates, subject to change by Lumen on 30 days’ written notice. If the service agreement or applicable service specific terms do not include cancellation or early termination charges and if Customer cancels or terminates Service for any reason other than Lumen’s uncured default or if Lumen cancels or terminates or cause, then Customer will pay Lumen’s standard cancellation or early termination liability charges in the current standard Lumen MSA. 5. Neither party will be liable for any damages for lost profits, lost revenues, loss of goodwill, loss of anticipated savings, 208 Item 10. Document No. DOC-0001678740 Scenario: SM10953244 Service Order Confidential Page 10 of 11 loss of data or cost of purchasing replacement service, or any indirect, incidental, special, consequential, exemplary or punitive damages arising out of the performance or failure to perform under this Order. Customer's sole remedies for any nonperformance, outages, failures to deliver or defects in Service are contained in the service levels applicable to the affected Service. 6. Transport services ordered from Lumen will be treated as interstate for regulatory purposes except as otherwise agreed to in writing. 7. Charges for certain Services are subject to (a) a monthly property tax surcharge and (b) a monthly cost recovery fee per month to reimburse Lumen for various governmental taxes and surcharges. Such charges are subject to change by Lumen and will be applied regardless of whether Customer has delivered a valid tax exemption certificate. For additional details on taxes and surcharges that are assessed, visit http://www.lumen.com/taxes. 8. Unless otherwise set forth in a Service Attachment, Customer will pay Lumen’s standard ancillary charges for expedites and additional activities, features, or options as set forth in the Ancillary Fee Schedule, available at http://www.lumen.com/ancillary-fees. If Lumen cannot complete installation due to Customer delay or inaction, Lumen may begin charging Customer and Customer will pay such charges. 9. For colocation, data center and/or hosting services, pre-arranged escorted access may be required at certain locations, and cross connect services are subject to whether facilities are available at the particular location to complete the connection. 10. Compliance with Laws. The parties comply with all laws and regulations applicable to the execution of this Order and to the provision of Services by Lumen, including, as applicable, procurement laws or regulations regarding cumulative purchases of Services by Customer. 11. E-Rate and/or RHC/HCF Funding. If Customer applies for or seeks E-Rate and/or RHC/HCF funding for the Service(s) to be provided under this Order, Customer’s Service(s) will be governed by a current eligible Existing Agreement, or if Customer and Lumen do not have a current eligible Existing Agreement, the Lumen E-Rate MSA or Lumen SLED MSA with the E-Rate and/or RHC/HCF Program Addendum will apply and must be executed contemporaneously with this Order. 12. If your network service utilizes TDM technologies, then the following applies: (a) During the Service Term and on 60 days’ prior written notice, Lumen may re-provision Customer’s off-net TDM services (“Service Re-provision”). If Customer objects to the Service Re-provision, Customer may terminate the affected service by notifying Lumen in writing within 30 days of the date of the Service Re-provision notification; and (b) During the Service Term, Lumen may increase rates for off-net TDM services. Lumen will provide Customer 60 days’ prior written notice before implementing the increase ("Rerate Notice"). If Customer objects to the increase, Customer must notify Lumen in writing within 30 days of the date of the Rerate Notice whether Customer will (i) receive the affected service on a month-to-month basis or (ii) terminate the affected service, subject to early termination liability charges. Under subsection (ii), Customer’s requested disconnect date must be within 90 days of the Rerate Notice. Unless Customer so notifies Lumen, the affected service will continue to be provided at the increased rates. If Customer does not respond to the Rerate Notice, the affected service will continue to be provided at the increased rates set forth in the Rerate Notice. 13. Infrastructure Investment and Jobs Act (IIJA) Grant Programs. If Customer participates in an IIJA program, including but not limited to, the Middle Mile Grant, Tribal Connectivity Broadband, and the Broadband Equity Access and Deployment (BEAD) Grant Programs, then Customer cannot pay for Services with funds obtained through the IIJA or other similar grants that would obligate Lumen to provide certain information or perform certain regulatory compliance functions, unless each of those functions and obligations is explicitly identified and agreed to by the parties in the Agreement or in an amendment to the Agreement. 209 Item 10. Document No. DOC-0001678740 Scenario: SM10953244 Service Order Confidential Page 11 of 11 Signature Block Customer: CITY OF COLUMBIA HEIGHTS - MN Signature: {{_es_signer_signature }} Name: {{_es_signer_fullname }} Title: {{_es_signer_title }} Date: {{_es_signer_date }} Customer and the individual signing above represent that such individual has the authority to bind Customer to this Agreement. Document Generation Date: 03-16-2026 210 Item 10. Dell Customer Communication - Confidential# Sarah Woodring Sarah.Woodring@Dell.com 737-227-1548 Customer: City of Columbia Heights MN Date of Issue:2/12/2026 Microsoft Enterprise Agreement (EA) #: 59476079 Quote Expires:Budgetary Contract: Jesse Hauf Email: jhauf@columbiaheightsmn.gov Product Description Mfg#Quantity Unit Price Months Ext. Price Microsoft Teams Phone Standard, per user LK6-00004 210 10.09$ 12 25,426.80$ Microsoft Teams Shared Devices KXG-00002 76 8.08$ 12 7,368.96$ Microsoft Teams Phone Resource Account QE7-00006 36 -$ 12 -$ Total - Year 1 (2026) Payment $32,795.76 Microsoft Teams Phone Standard, per user LK6-00004 210 10.09$ 12 25,426.80$ Microsoft Teams Shared Devices KXG-00002 76 8.08$ 12 7,368.96$ Microsoft Teams Phone Resource Account QE7-00006 36 -$ 12 -$ Total - Year 2 (2027) Payment $32,795.76 Microsoft Teams Phone Standard, per user LK6-00004 210 10.09$ 12 25,426.80$ Microsoft Teams Shared Devices KXG-00002 76 8.08$ 12 7,368.96$ Microsoft Teams Phone Resource Account QE7-00006 36 -$ 12 -$ Total - Year 3 (2028) Payment $32,795.76 TOTAL - 3 Year Agreement $98,387.28 Notes: Quote prepared by: Chris A Johnson Section 1- Licenses and Software Assurance 211 Item 10. City of Columbia Heights Quote Date :2/13/2026 Expiration Date :2/28/2026 Qty Price Total 200 39.99$ 7,998.00$ 200 Deployment Fee - Discount - 3-year term ($30.00) (6,000.00)$ 300 10.00$ 3,000.00$ 300 (10.00)$ (3,000.00)$ 1 500.00$ 500.00$ 5 175.00$ 875.00$ 1 150.00$ 150.00$ 0 Voice ATA 150.00$ -$ 1 50.00$ 50.00$ 1 50.00$ 50.00$ OneTime Total 3,623.00$ Qty Price Total 1 25.00$ 25.00$ 5 15.00$ 75.00$ 200 12.99$ 2,598.00$ 200 ($2.00) (400.00)$ 76 12.00$ 912.00$ 18 2.00$ 36.00$ 1 10.00$ 10.00$ 40 10.00$ 400.00$ 2 12.00$ 24.00$ 4 Hosted Basic seat (Callbox) 14.00$ 56.00$ 1 129.90$ 129.90$ 30 12.99$ 389.70$ Monthly Total 4,255.60$ • Deployment and configuration of Microsoft Teams voice using BlueSky UC Direct Routing • Validation of Microsoft Teams voice licensing requirements • Porting up-to 300 DIDs from MiTel (3 blocks of DIDs: 600-699, 700-799 and 8100-8199) • Requesting new DIDs, if required • Enabling up-to 200 users with BlueSky UC Direct Routing Plus • Configuration of one Auto-Attendant and up-to five call queues • Adjustments/corrections of call tree, if required • Access to advanced call reporting for user inbound/outbound calls with Teams PowerPack - CDR Add-ons • Configuration of five additional auto-attendants with up-to five call queues each • Parking (reserving) any unused DIDs (18) for future use • One 1-hour "Train the Trainer" session covering Teams voice • Configuration of two eFax lines • Configuration of four callbox lines using Algo 8201s for call boxes • Configuration of Teams Call Recording for 40 users • Configuration of Teams SMS for 40 users (guidance with 10DLC) • A deployment fee of $175.00 will be applied for any Additional Auto-Attendant Setup (each includes one auto attendant and up-to-five call queues). A $15.00 monthly fee will also be added for each Teams Additional Auto-Attendant • A one-time $150.00 Fax ATA Setup fee will be applied for every physical fax machine that needs to be connected to the service. A $9.95 monthly fee will also be added for each physical fax machine. • If assistance with configuration of SIP Gateway is required, an additional $250.00 per hour / per device will need to be considered. For more info, see: https://learn.microsoft.com/en-us/microsoftteams/devices/sip-gateway-plan. • If assistance is required for Teams Certified Devices, an additional $250.00 per hour / per device will need to be considered. • Does not include any applicable sales tax. The above information is not an invoice and only a quote for the licenses detailed above. • Quote includes discounts that require a triannual agreement and payments via ACH or bank wire transfer. • A port fee of $10.00 will be applied for any additional DID that needs to be ported (e.g., user DID, main line, fax #, etc.). A $2.00 monthly fee will also be added for every Parked DID. • If the existing Algo 8201 cannot connect, we can send a preconfigured voice ATA for a one-time $150.00 fee, per ATA. A $14.00 monthly fee will also be added for each callbox. Not included • Assistance with hardware (Teams certified or non-Teams certified), however basic assistance is available through T&M, see notes. Notes • Microsoft Licensing requirements • Users require Teams + Teams Phone Standard • Conference Rooms/Meeting Rooms or any shared spaces require Teams Shared Devices • Auto Attendants and Call Queues require Teams Phone Resource Account • Certified Room Devices require Teams Rooms Basic + Teams Phone Standard or Teams Rooms Pro • A deployment fee of $39.99 will be applied on the following month’s invoice for any additional user activation (e.g., new user deployment, activation of a parked DID, etc.). A $12.99 monthly fee will also be added for Teams Direct Routing Plus. Ad d - o n s Teams SMS Individual Fax to Email Teams Call Recording - Base Service Teams Call Recording - Additional User Deployment includes Description Monthly BlueSky UC Base Service Teams Additional Auto Attendant Teams Direct Routing Plus Teams Direct Routing Plus - Discount - 3-year term Teams Direct Routing Shared Devices Parked Numbers SMS Standard Campaign Teams Voice End-User Training - "Train the Trainer" Session Additional Auto-Attendant Setup Fax ATA Setup SMS Brand Registration Fee SMS Campaign Activation Fee https://www.blueskyuc.com/ Microsoft Teams Voice with BlueSky UC Direct Routing - Triannual Term Description Deployment Deployment Fee Port Fee Port Fee - Discount - 3-year term 212 Item 10. PDS, a Pellera company N57 W39605 Hwy 16 Dock 4 Oconomowoc, Wisconsin 53066 United States (P) 262-569-5300 Date Mar 10, 2026 04:02 PM CDT Expiration Date 03/20/2026 Modified Date Mar 11, 2026 09:58 AM CDT Quote (Open) Quote # 2406330 - rev 1 of 1 Description Poly Headsets SalesRep Matula, Kyle (P) 651-707-1807 Customer Contact Hauf, Jesse (P) 763-306-3639 JHauf@columbiaheightsmn.gov Customer City of Columbia Heights (COLU) Hauf, Jesse 3989 Central Ave NE Columbia Heights, MN 55421 United States (P) (763) 706-3600 (F) (763) 706-3601 Bill To City Hall – ATTN IT Department Payable, Accounts 3989 Central Ave NE Columbia Heights, MN 55303 United States (P) (763) 706-3600 (F) (763) 706-3601 Ship To City Hall – ATTN IT Department Receiving, Shipping 3989 Central Ave NE Columbia Heights, MN 55303 United States 3759509 Payment Method Terms: Purchase Order (Net 30) Customer PO:Terms: Purchase Order (Net 30) Ship Via: FedEx Ground Special Instructions:Carrier Account #: # Description Part #Qty Unit Price Total 1 Poly CCX 400 - VoIP phone with caller ID/call wait HP, Inc. - pds #: 365727 849A1AA#AC3 42 $193.13 $8,111.46 2 Poly CCX 505 - VoIP phone HP, Inc. - pds #: 362890 82Z82AA 82 $292.91 $24,018.62 3 Poly CCX 600 OpenSIP - VoIP phone HP, Inc. - pds #: 367530 82Z85AA 28 $421.90 $11,813.20 4 Poly CCX EM60 - key expansion module for VoIP phon HP, Inc. - pds #: 682545 8F3R9AA 1 $221.00 $221.00 5 Poly Trio C60 IP Con. VoIP Phone, Open SIP, PoE HP, Inc. - pds #: 375957 849B4AA#ABA 2 $532.58 $1,065.16 6 Poly Voyager 4310-M - headset HP, Inc. - pds #: 200353 77Y97AA 2 $136.47 $272.94 Subtotal:$45,502.38 Tax (.0000%):$0.00 Shipping:$0.00 Total:$45,502.38 Unless a specific Master Services and Product Sales Agreement is in effect between the parties, this quotation is subject to the PDS Terms and Conditions, which can be reviewed at https://www.shoppds.com/termsofsale.aspx. Please note that shipping and tax amounts are estimates. Purchases made with a credit card may incur a 3.5% Convenience Fee, applied at the time of invoicing. All products, pricing, and other information are based on the latest information available and are subject to change for any reason, including but not limited to tariffs imposed by government authorities, shortages in materials or resources, increase in the cost of manufacturing or other factors beyond Pellera's reasonable control. If such changes occur, Pellera may adjust pricing or cancel purchase orders, even after an order has been placed. Pellera also reserves the right to cancel this proposal and Client purchase orders arising from pricing changes and/or customer changes to Pellera or its supplier's planned delivery date. Pellera will work with Client to advise of any product or pricing changes that may affect this proposal. Please contact your sales rep with any questions. 213 Item 10. Hardware Software Services IT Solutions Brands Research Hub JESSE HAUF, Thank you for considering CDW•G for your technology needs. The details of your quote are below. If you are an eProcurement or single sign on customer, please log into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing. For all other customers, click below to convert your quote to an order. Pricing and Availability Notice Due to ongoing supply chain challenges,some hardware manufacturers cannot guarantee product availability or pricing until the product is shipped.While we make every effort to honor quoted pricing,if a hardware manufacturer increases its price to CDW after a quote is issued or order is accepted,we may need to update your quoted price to reflect that change irrespective of any timeframes or validity periods set forth in the quote,including up to the date of shipment.In the event of a price adjustment,we will notify you prior to shipment.Any price adjustment would only occur if the hardware manufacturer increases its pricing to CDW. Convert Quote to Order QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL 1CJZ497 3/13/2026 SOFTPHONE HARDWARE 4422013 $57,302.23 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT.PRICE Poly CCX 400 IP Phone - Corded - Corded - Desktop, Wall Mountable - Black 42 7597654 $266.62 $11,198.04 Mfg. Part#: 848Z8AA#AC3 Contract: Sourcewell 121923-CDWG Tech Catalog GOV ONLY (121923) Poly CCX 505 Business Media Phone with Open SIP and PoE-enabled 82 7597105 $362.68 $29,739.76 Mfg. Part#: 82Z82AA Contract: Sourcewell 121923-CDWG Tech Catalog GOV ONLY (121923) Poly CCX 600 IP Phone - Corded - Corded Cordless - Bluetooth, Wi-Fi - Deskt 28 7597709 $522.48 $14,629.44 Mfg. Part#: 82Z85AA Contract: Sourcewell 121923-CDWG Tech Catalog GOV ONLY (121923) HP Poly CCX EM60 Expansion Module for CCX 505 Desk Phone 1 7796668 $228.61 $228.61 Mfg. Part#: 8F3R9AA Contract: Minnesota HP Inc NVP Computer Equipment GOV ONLY (238764) WVU Recommended Poly Trio C60 IP Conference Phone 2 7597408 $618.54 $1,237.08 Mfg. Part#: 849B4AA#ABA Contract: Sourcewell 121923-CDWG Tech Catalog GOV ONLY (121923) 214 Item 10. Page 2 of 2 QUOTE DETAILS (CONT.) Poly Voyager 4310-M Monaural Wireless Headset - USB-C -ChargingStand -Teams 2 7597470 $134.65 $269.30 Mfg. Part#: 77Y97AA Contract: Sourcewell 121923-CDWG Tech Catalog GOV ONLY (121923) SUBTOTAL $57,302.23 SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $57,302.23 PURCHASER BILLING INFO DELIVER TO Billing Address: CITY OF COLUMBIA HEIGHTS ACCTS PAYABLE 590 40TH AVE NE COLUMBIA HEIGHTS, MN 55421-3878 Phone: (763) 706-3638 Payment Terms: Shipping Address: CITY OF COLUMBIA HEIGHTS ATTN:JESSE HAUF 3989 CENTRAL AVE NE CITY HALL COLUMBIA HEIGHTS, MN 55421 Phone: (763) 706-3638 Shipping Method: UPS Ground Please remit payments to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Sales Contact Info Mike Elliott | (877) 459-7057 | mike.elliott@cdwg.com Need Help? My Account Support Call 800.800.4239 About Us |Privacy Policy |Terms and Conditions This order is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager. © 2026 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 215 Item 10. The price and availability of items at Amazon.com are subject to change. The Cart is a temporary place to store a list of your items and reflects each item's most recent price. Learn more Shopping Cart Price Subtotal (6 items): $2,402.40 $435.60 List Price: Savings: $29.40 (6%) Government Price FREE delivery Fri, Mar 20 In Stock Shipped from: The Telecom Spot Delete Save for later Share Algo 8201 PoE SIP IP Intercom/Doorphone with Relay $465.00 Need more than 22 i ? $330.00 Typical price: Savings: $20.00 (6%) Business Price FREE delivery Mon, Mar 23 In Stock Shipped from: AWHS Fulfillment Delete Save for later Share 8301 IP Paging Adapter & Scheduler $350.00 Need more than 31 i ? 4 2 216 Item 10. ITEM: Award Contract for Professional Services for the MSC Soil Borings and Environmental Analysis, Project No. 2411 to Braun Intertec. Presenting Item: Jesse Hauf, IT Director DEPARTMENT: Public Works BY/DATE: Kevin Hansen & David Cullen / March 19, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces X_Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND In the 2021 Public Works approved budget, the creation of a Master Plan for the Municipal Service Center (MSC) was adopted in Fund 411, Capital Government Buildings. The MSC Master Plan with three site layouts was established creating a plan for future operations. In 2024, the Council amended the Project Budget providing an additional $175,000 to account for past costs, the bonding lobbyist, site environmental analysis, and preliminary design. The preliminary design (schematic design) is now nearing completion. Within the amended budget, soil borings and a site environmental analysis need to be conducted. In 2025 the three (3) preliminary site plan options were refined with an overall site plan which includes the additional property at 675 37th Avenue. The MSC site plan is attached for review. CURRENT STATUS The soil borings will provide recommendations for building footing design, pavement design and soil compaction requirements. The environmental analysis will sample the soils throughout the Public Works site, conduct lab analysis based on State of Minnesota requirements, and provide an environmental recommendation report, which will include any potential grant funding availability. Staff obtained proposals from three geotechnical firms meeting the requirements of the RFP with pricing as follows: Braun Intertec: $37,985 AET: $44,479 Terracon: $47,850 STAFF RECOMMENDATION Accept the proposal from Braun Intertec for providing soil boring(s)and environmental analysis in the amount of $37,985. Funding will be provided from the General Government Building Fund 411. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 23, 2026 217 Item 11. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to award the professional services contract for conducting soil borings and environmental analysis for the MSC Building, Project 2411, to the firm of Braun Intertec, based upon their proposal dated March 17, 2026 for a not to exceed fee of $37,985, appropriated from Fund 411-52411-3050. ATTACHMENT(S) MSC Site Plan Braun Intertec Proposal AET Proposal Terracon Proposal 218 Item 11. 12 ' - 0 " 13'-0" 52 ' - 0 " 21 1 ' - 0 " 21'-0" 62'-0" 41 ' - 0 " 12'-0" ELECT. ROOM SECURE STORAGE DEPARTMENT WORK ROOMS SIGN SHOP/ STORAGE CARPENTRY SHOP WET/LOCKER AREA POND MEDIUM CONFERENCE MENS LOCKER ROOM WOMENS LOCKER ROOM UNISEX W.C. PRIVATE OFFICE PRIVATE OFFICE PRIVATE OFFICE PRIVATE OFFICE WELLNESS ROOM I.T. ROOM RECEPTIONIST JANITOR CLOSET FITNESS CENTER VENDING/MAILBOXES PATIO BREAK ROOM SHARED COMPUTER STATIONS BRINE WASH BAY WASH BAY COAT CLOSET RECEPTION/ ENTRY CUBICLES SECURE STORAGE FILE ROOM SHARED COMPUTER STATIONS CUBICLES SCADA SMALL CONFERENCE DEPARTMENT WORK ROOMS DEPARTMENT WORK ROOMS LARGE MAINTENANCE BAY LARGE MAINTENANCE BAY LARGE MAINTENANCE BAY SMALL MAINTENANCE BAY SMALL MAINTENANCE BAY WELDING BAY/FABRICATION PARTS ROOM SMALL ENGINE REPAIR MECHANICAL ROOM MECHANIC OFFICE BULK FLUIDS ROOM CHEMICAL ROOM CHEMICALS 1 COLUMBIA HEIGHTS PW SITE PLAN 12/11/2024 1/64" = 1' 0"NORTH 0' 100'200'219 Item 11. March 17, 2026 Proposal 10008894_001 Kevin Hansen, PE City of Columbia Heights 3989 Central Avenue NE Columbia Heights, MN 55421 Re: Proposal for a Geotechnical Evaluation and Environmental Investigation City of Columbia Heights Public Works Facility 637 38th Avenue NE Columbia Heights, Minnesota Dear Mr. Hansen: Braun Intertec Corporation (Braun Intertec) submits this proposal to complete a geotechnical evaluation and preliminary environmental investigation for the City of Columbia Heights Public Works Facility at the referenced site. Project Information Per the RFP and supporting information provided by you, we understand the proposed project will include redevelopment of the existing public works site, which was built in 1971. In addition to the existing public works building, the site has a gasoline and diesel fueling system with three underground storage tanks, which were last replaced in 1989. There is also a 1.8-acre gravel lot that was previously used as a vehicle impound lot. Past explorations at the site have encountered environmental issues related to slag waste. The redevelopment project will include construction of a new 85,000 square-foot single story building, which will primarily be sited where the existing gravel lot is, new parking areas, a fueling station location and covered storage areas. A depiction of the proposed site plan is provided in Figure 1 below. As part of our work, it has been requested that we perform a geotechnical and environmental evaluation so that recommendations can be provided related to foundation design, pavement design, and environmental remediation. Additionally, it is requested that assistance be provided related to funding sources to assist the City with cleanup, if eligible. 220 Item 11. City of Columbia Heights City of Columbia Heights Public Works Facility Proposal 10008894_001 March 17, 2026 Braun Intertec Page 2 Figure 1. Proposed Site Layout, as provided by the City Geotechnical Scope of Services Purpose The purpose of our geotechnical evaluation will be to characterize subsurface geologic conditions at selected exploration locations, evaluate their impact on the project, and provide geotechnical recommendations for the design and construction of the project. Scope of Services We propose the following tasks to help achieve the stated purpose. If we encounter unfavorable or unforeseen conditions during the completion of our tasks that lead us to recommend an expanded scope of services, we will contact you to discuss the conditions before resuming our services. 221 Item 11. City of Columbia Heights City of Columbia Heights Public Works Facility Proposal 10008894_001 March 17, 2026 Braun Intertec Page 3 Site Access Based on our knowledge of the project area and the map provided, it appears that the site is accessible to a truck drill rig. We assume there will be no cause for delays in accessing the exploration locations. We are not including tree clearing, debris or obstruction removal, grading of navigable paths, or snow plowing. Depending on access requirements, ground conditions or potential utility conflicts, our field crew may alter the exploration locations from those proposed to facilitate accessibility. Our drilling activities may also impact the vegetation and may rut the surface to access boring locations. Restoration of vegetation and turf is not part of our scope of services. Staking With assistance from the City, we will stake the desired and prospective subsurface exploration locations, and obtain surface elevations at those locations using GPS (Global Positioning System) technology. In order to link the GPS data to an appropriate reference, we request that you provide CAD files indicating location/elevation references appropriate for this project, or give us contact information for the consultant that might have such information. Utility Clearance Prior to drilling, we will contact Gopher State One Call and arrange for notification of the appropriate utility vendors to mark and clear the exploration locations of public underground utilities. You, or your authorized representative, are responsible to notify us before we begin our work of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. Penetration Test Borings As requested, we propose to drill a total of ten standard penetration test (SPT) borings for the project. We anticipate extending six of the borings to a depth of 25 feet each and four of the borings to a depth of 50 feet each. We will perform standard penetration tests at 2 1/2-foot vertical intervals to a depth of about 25 feet, and at 5-foot intervals at greater depths. We will collect bag samples from the borings from the auger cuttings for laboratory testing. If the intended boring depths do not extend through unsuitable material, we will extend the borings at least 5 feet into suitable material at greater depths. The additional information will help evaluate such issues as excavation depth, consolidation settlement, and foundation alternatives, among others. If we identify a need for deeper (or additional) borings, we will contact you prior to increasing our total estimated drilled footage and submit a Change Order summarizing the anticipated additional effort and the associated cost, for your review and authorization. 222 Item 11. City of Columbia Heights City of Columbia Heights Public Works Facility Proposal 10008894_001 March 17, 2026 Braun Intertec Page 4 Groundwater Measurements If the borings encounter groundwater during or immediately after drilling of each boring, we will record the observed depth on the boring logs. MDH Notification (If Exploration is ≥25 feet) We are planning for the borings to be 25 feet or deeper. Therefore, the Minnesota Statutes requires us to both (1) submit to the MDH by mail a “Sealing Notification Form”, and (2) submit a Sealing Record after our completion of the borings. The Sealing Notification Form requires a signature of the current property owner, or their agent, and we need to submit this to the MDH prior to our mobilization to the site. We are attaching a copy of the Sealing Notification Form at the end of this proposal for your signature. Our proposal includes the fees for the MDH Sealing Notification and the Sealing Record. Borehole Abandonment We will backfill our exploration locations immediately after completing the drilling at each location. Minnesota Statutes require sealing temporary borings that are 15 feet deep or deeper. Based on our proposed subsurface characterization depths, we will seal 350 feet with grout. The attached Project Proposal shows the fees associated with the sealing. Upon sealing exploration locations, we will fill holes in any pavements with a temporary patch. Sealing boreholes with grout will prevent us from disposing of auger boring cuttings in the completed boreholes. Unless you direct us otherwise, we intend to thin-spread the cuttings around the boreholes. If we cannot thin-spread cuttings, we will put them in a container left on site. We can provide off-site disposal of the cuttings for an additional fee. Over time, subsidence of borehole backfill may occur, requiring releveling of surface grades or replacing bituminous or concrete patches. We are not assuming responsibility for releveling or re-patching after we complete our fieldwork. Sample Review and Laboratory Testing We will return recovered samples to our laboratory, where a geotechnical engineer will visually classify and log them. To help classify the materials encountered and estimate the engineering properties necessary to our analyses, we anticipate performing 15 moisture content tests, 4 mechanical analyses (through a #200 sieve only), and 2 Atterberg limits tests. We will adjust the actual number and type of tests based on the results of our borings. Engineering Analyses We will use data obtained from the subsurface exploration and laboratory tests to evaluate the subsurface profile and groundwater conditions, and to perform engineering analyses related to structure and pavement design and performance. 223 Item 11. City of Columbia Heights City of Columbia Heights Public Works Facility Proposal 10008894_001 March 17, 2026 Braun Intertec Page 5 Report We will prepare a report including: ▪ A CAD sketch showing the exploration locations. ▪ Logs of the Borings describing the materials encountered and presenting the results of our groundwater measurements and laboratory tests. ▪ A summary of the subsurface profile and groundwater conditions. ▪ Discussion identifying the subsurface conditions that will impact design and construction. ▪ Discussion regarding the reuse of on-site materials during construction. ▪ Recommendations for preparing structure and pavement subgrades, and the selection, placement, and compaction of fill. ▪ Recommendations for the design and construction of the building foundation and pavement design for parking lot pavements. We will only submit an electronic copy of our report to you unless you request otherwise. At your request, we can also send the report to additional project team members. Environmental Scope of Services Purpose The purpose of the preliminary environmental investigation is to determine if contamination requiring management during construction of the new public works building will be encountered and if further environmental investigations will be warranted. Scope of Services Braun Intertec will perform environmental screening and soil sampling during the geotechnical evaluation. We propose to perform preliminary sampling and testing concurrently with the geotechnical evaluation per the RFP as follows: Conduct environmental screening during drilling of the geotechnical borings to include organic vapor screening of recovered soil using a photoionization detector (PID) and recording visual/olfactory observations of recovered soil for evidence of contamination (i.e., odors, staining, intermixed debris, etc,). Soil samples for quantitative laboratory analysis will be collected from each boring at intervals identified in the RFP. Specifically, the 0 – 4 feet depth and the 4 – 8 feet depth will submitted for analysis. 224 Item 11. City of Columbia Heights City of Columbia Heights Public Works Facility Proposal 10008894_001 March 17, 2026 Braun Intertec Page 6 Analyze up to 20 soil samples from the boring per the RFP s as follows:  Polycyclic aromatic hydrocarbons (PAHs) using U.S. Environmental Protection Agency (EPA) Method 8270  Diesel range organics (DRO) using the Wisconsin Department of Natural Resources (WDNR) Method.  Gasoline range organics (GRO) using the WDNR Method.  Arsenic, Lead, Cadmium, Chromium, and Copper Results of the environmental screening and sampling will be included within the geotechnical evaluation report, along with figures illustrating environmental sampling results, an overview of methods used, and recommendations. Schedule We anticipate performing our work according to the following schedule. ▪ Drill rig mobilization – we have tentatively scheduled drilling for April 23 to 28, 2026 ▪ Field exploration – about 4 days on site to complete the work ▪ Classification and laboratory testing – within 2 weeks after completion of field exploration ▪ Draft report submittal – within about 2 weeks of classification and laboratory testing ▪ Final report submittal – within 2 days of receiving comments on the draft report. We understand the final report is requested by May 29, 2026. If we cannot complete our proposed scope of services according to this schedule due to circumstances beyond our control, we may need to revise this proposal prior to completing the remaining tasks. Fees We will furnish the services described in this proposal on a time and materials basis for an estimated fee of $37,985. Our work may extend over several invoicing periods. As such, we will submit partial progress invoices for work we perform during each invoicing period. 225 Item 11. City of Columbia Heights City of Columbia Heights Public Works Facility Proposal 10008894_001 March 17, 2026 Braun Intertec Page 7 General Remarks We based the proposed fee on the scope of services described and the assumption that you will authorize our services within 30 days and that others will not delay us beyond our proposed schedule. We include the Braun Intertec General Conditions, which provide additional terms and are a part of our agreement. To accept this proposal and authorize us to proceed, please sign and return it to us in its entirety. We appreciate the opportunity to present this proposal to you. We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Amy Grothaus at 651.261.7122 or agrothaus@braunintertec.com. Sincerely, Braun Intertec Corporation Amy J. Grothaus, PE Senior Manager, Senior Engineer Christopher R. Kufner, PE Associate Director, Principal Engineer Attachments: Project Proposal MDH Notification Form General Conditions (11/04/2024) The proposal is accepted, and Braun Intertec is authorized to proceed. _____________________________________________ Authorizer’s Firm _____________________________________________ Authorizer’s Signature _____________________________________________ Authorizer’s Name (please print or type) _____________________________________________ Authorizer’s Title _____________________________________________ Date 226 Item 11. 1 Fee Estimate 10008894_001 City of Columbia Heights Public Works Facility Client: Work Site Address: City of Columbia Heights Kevin Hansen 3989 Central Ave NE Columbia Heights, Minnesota 55421-3878 (763) 782-2880 637 38th Avenue NE Columbia Heights, Minnesota 55421 Qty/Hours Rate Amount Task 1: Geotechnical Evaluation Subtask 1.1: Staking and Utility Clearance $964.00 GIS Specialist III 1.00 148.00 $148.00 Project Assistant IV 1.00 102.00 $102.00 Staking and Utility Technician 4.00 114.00 $456.00 Trip Charge 1.00 50.00 $50.00 Trimble Catalyst GPS, Centimeter, per hour 4.00 52.00 $208.00 Subtask 1.2: Drilling $13,305.00 Project Assistant IV 1.00 102.00 $102.00 Truck Mounted Drilling Services, per hour 26.00 430.00 $11,180.00 Grout with bentonite, materials per foot 350.00 5.00 $1,750.00 Sealing Records, each 1.00 91.00 $91.00 Overtime addition to two-person crews, per hour 2.00 91.00 $182.00 Subtask 1.3: Laboratory Testing $1,449.00 Soil Moisture Content ASTM D2216 each 15.00 23.00 $345.00 Soil Atterberg Limits LL and PL, Single-Pt, ASTM D4318 each 2.00 160.00 $320.00 Soil Sieve Analysis with 200 wash, each 4.00 196.00 $784.00 Subtask 1.4: Engineering and Reporting $6,372.00 Senior Engineer II 20.00 224.00 $4,480.00 Principal Engineer II 4.00 254.00 $1,016.00 GIS Specialist III 1.00 148.00 $148.00 Project Control Specialist III 2.00 160.00 $320.00 Project Assistant IV 4.00 102.00 $408.00 Task 1 Total: $22,090.00 Task 2: Environmental Services Subtask 2.1: Field Work and Sampling $9,035.00 Staff Scientist II 30.00 124.00 $3,720.00 PID w/10.6 eV lamp, per day 3.00 125.00 $375.00 Encon GPS, per day 3.00 160.00 $480.00 Subcontractor - Laboratory Analytical 1.00 4,460.00 $4,460.00 Subtask 2.2: Work Plan, Project Management, and Reporting $6,860.00 Project Assistant IV 2.00 102.00 $204.00 Senior Scientist I 12.00 202.00 $2,424.00 Senior Scientist II 2.00 224.00 $448.00 Staff Scientist II 24.00 124.00 $2,976.00 Data Quality Reviewer 4.00 202.00 $808.00 Task 2 Total: $15,895.00 Project Total $37,985.00 227 Item 11. Minnesota Department of Health Well Sealing Notification Form Please have the property owner, representative or agent complete the “Well Owner” section only of the Minnesota Department of Health (MDH) Well Sealing Notification form below and return it to Braun Intertec along with the signed proposal. We will complete the remainder of the form and submit it to the MDH. NOTE: This form must be completed and returned to Braun Intertec prior to us scheduling the mobilization of our equipment and crews to the project site. Project Name: ________________________________ Site Address: ________________________________ ________________________________ WELL SEALING NOTIFICATION-WELL SEALING NOTIFICATION IS VALID FOR 18 MONTHS Send notification form and payment (check, money order, or credit card information) to: Minnesota Department of Health, Well Management Section, P.O. Box 64502, St. Paul, Minnesota 55164-0502. Well Management Section Fax Number: (651) 201-4599. D Wall Sealing Notilication (269) Check Wall Type: Check Box If: 0 Well is Multiple Casad 0 Larger than 8-inch Inside Diameter Card Number Authorized Signature 0 Water-Supply Well I J Monitoring Well 1::-lothar County I Township Name Township No. WELL LOCATION Well Location Address City Wall Owner Name (Print) WELL Well Owner Street Address OWNER Well Owner Signalure WELL Well Contractor Company Name (Print) icertilied Rep. Signature CONTRACTOR Minnesota Unique Wall No. or W-series No. (Leavo blank if not known) Minnesota Well and Boring Sealing No. I Card Type: 0 Visa O Mastercard Print Cardholdar Name I Range No. I Section No. IH I 0 Discover Exp. Data 3-Digit Security Coda (Printed on back side ot card.) 'Fraction (sm. -lg.) l/4 114 �-- '/. I Slate IZip Code I Est. Deplh I Casing Diameter I City IDaylime Telephone Number ( ) I State I Zip Code I Date 'Date I Company License No. Failure to provide proper identification and fee prior to the beginning of well sealing is a violation of Minnesota Statutes, Chapter 1031, and may result in the assessment of an administrative penalty. Notification is not required to seal a boring. raŪn Intertec MDH Well Sealing Notification Form 228 Item 11. Rev. 2024-11-04 Page 1 of 2 BRAUN INTERTEC GENERAL CONDITIONS SECTION 1: AGREEMENT 1.1 Agreement. This agreement consists of these General Conditions and the accompanying written proposal or authorization (“Agreement”). This Agreement is the entire agreement between Consultant and Client and supersedes all prior negotiations, representations or agreements, either written or oral. 1.2 Parties to the Agreement. The parties to this Agreement are the Braun Intertec entity (“Consultant”) and the client (“Client”) as described in the accompanying written proposal or authorization. Consultant and Client may be individually referred to as a Party or collectively as the Parties. SECTION 2: SCOPE OF SERVICES 2.1 Services. Consultant will provide services (“Services”) in connection with the project (“Project”) which are specifically described in this Agreement. Client understands and agrees that Consultant’s Services are limited to those which are expressly set forth in this Agreement. 2.2 Additional Services. Any Services not specifically set forth in the Agreement constitute “Additional Services.” Additional Services must be agreed upon in writing by the Parties prior to performance of the Additional Services and may entitle Consultant to additional compensation and schedule adjustments. Additional compensation will be based upon Consultant’s then current rates and fees. SECTION 3: PERFORMANCE OF SERVICES 3.1 Standard of Care. Consultant will perform its professional Services consistent with the degree of care and skill exercised by members of Consultant’s profession performing under similar circumstances at the same time and in the same locality in which the professional Services are performed. CONSULTANT DISCLAIMS ALL STATUTORY, ORAL, WRITTEN, EXPRESS, AND IMPLIED WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR PERFORMANCE OF SERVICES IN A GOOD AND WORKMANLIKE MANNER. 3.2 Written Reports and Findings. Unless otherwise agreed in writing, Consultant’s findings, opinions, and recommendations will be provided to Client in writing and may be delivered via electronic format. Client agrees not to rely on oral findings, opinions, or recommendations. 3.3 Observation or Sampling Locations. Locations of field observations or sampling described in Consultant’s report or shown on Consultant’s sketches reference Project plans or information provided by others or estimates made by Consultant’s personnel. Consultant will not survey, set, or check the accuracy of those points unless Consultant accepts that duty in writing. Client agrees that such dimensions, depths, or elevations are approximations unless specifically stated otherwise in the report. Client accepts the inherent risk that samples or observations may not be representative of items not sampled or seen and further that site conditions may vary over distance or change over time. 3.4 Project Site Information. Client will provide Consultant with prior environmental, geotechnical and other reports, specifications, plans, and information to which Client has access about the Project site and which are necessary for Consultant to carry out Consultant’s Services. Client agrees to provide Consultant with all plans, changes in plans, and new information as to Project site conditions until Consultant has completed its Services. 3.5 Subsurface Objects. To the extent required to carry out Consultant’s Services, Client agrees to provide Consultant, in a timely manner, with information that Client has regarding buried objects at the Project site. Consultant will not be responsible for locating buried objects or utilities at the Project site unless expressly set forth in this Agreement, or expressly required by applicable law. Client agrees to hold Consultant harmless, defend, and indemnify Consultant from claims, damages, losses, penalties and expenses (including attorney fees) involving buried objects or utilities that were not properly marked or identified or of which Client had or should have had knowledge but did not timely notify Consultant or correctly identify on the plans Client or others furnished to Consultant. Consultant, from time to time, may hire a third party to locate underground objects or utilities and, unless otherwise expressly stated in this Agreement, such action shall be for the sole benefit of Consultant and in no way will alleviate Client of its responsibilities hereunder. 3.6 Hazardous Materials. Client will notify Consultant of any knowledge or suspicion of the presence of hazardous or dangerous materials present on any Project site or in any sample or material provided to Consultant. Client agrees to provide Consultant with information in Client’s possession or control relating to such samples or materials. If Consultant observes or suspects the presence of contaminants not anticipated in this Agreement, Consultant may terminate Services without liability to Client or to others, and Client will compensate Consultant for fees earned and expenses incurred up to the time of termination. 3.7 Supervision of Others. Consultant shall have no obligation to supervise or direct Client’s representatives, contractors, or other third parties retained by Client. Consultant has no authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected or used by Client, Client’s representatives, contractors, or other third parties retained by Client. 3.8 Safety. Consultant will provide a health and safety program for its employees as well as reasonable personal protective equipment (“PPE”) typical for the performance of the Services provided by this Agreement and as required by law. Consultant shall be entitled to compensation for all extraordinary PPE required by Client. Client will provide, at no cost to Consultant, appropriate Project site safety measures which are necessary for Consultant to perform its Services at the Project location or work areas in connection with the Project. Consultant’s employees are expressly authorized by Client to refuse to work under conditions that may, in an employee’s sole discretion, be unsafe. Consultant shall have no authority over or be responsible for the safety precautions and programs, or for security, at the Project site (except with respect to Consultant’s own Services and those of its subconsultants). 3.9 Project Site Access and Damage. Client will provide or ensure access to the site. In the performance of Services some Project site damage is normal even when due care is exercised. Consultant will use reasonable care to minimize damage to the Project site. Unless otherwise expressly stated in this Agreement, the cost of restoration for such damage has not been included in the estimated fees and will be the responsibility of the Client. 3.10 Monitoring Wells. To the extent applicable to the Services, monitoring wells are Client’s property, and Client is responsible for monitoring well permitting, maintenance, and abandonment unless otherwise expressly set forth in this Agreement. 3.11 Contaminant Disclosures Required by Law. Client agrees to make all disclosures related to the discovery or release of contaminants that are required by law. In the event Client does not own the Project site, Client acknowledges that it is Client’s duty to inform the owner of the Project site of the discovery or release of contaminants at the site. Client agrees to hold Consultant harmless, defend, and indemnify Consultant from claims, damages, penalties, or losses and expenses, including attorney fees, related to Client’s failure to make any disclosure required by law or for failing to make the necessary disclosure to the owner of the Project site. SECTION 4: SCHEDULE 4.1 Schedule. Consultant shall complete its obligations within a reasonable time and shall make decisions and carry out its responsibilities in a manner consistent with the Standard of Care. Specific periods of time for rendering Services or specific dates by which Services are to be completed are provided in this Agreement. If Consultant is delayed in the performance of the Services by actions, inactions, or neglect of Client or others for whom Client is responsible, by changes ordered in the Services, or by other causes beyond the control of Consultant, including force majeure events, then the time for Consultant’s performance of Services shall be extended and Consultant shall receive payment for all expenses attributable to the delay in accordance with Consultant’s then current rates and fees. 4.2 Scheduling On-Site Observations or Services. To the extent Consultant’s Services require observations, inspections, or testing be performed at the Project site, Client understands and agrees that Client, directly or indirectly through its authorized representative, has the sole right and responsibility to determine and communicate to Consultant the scheduling of observations, inspections, and testing performed by Consultant. Accordingly, Client also acknowledges that Consultant bears no responsibility for damages that may result because Consultant did not perform such observations, inspections, or testing that Client failed to request and schedule. Client understands that the scheduling of observations, inspections, or testing will dictate the time Consultant’s field personnel spend on the job site and agrees to pay for all services provided by Consultant due to Client’s scheduling demands in accordance with Consultant’s then current rates and fees. SECTION 5: COST AND PAYMENT OF SERVICES 5.1 Cost Estimates. Consultant’s price or fees provided for in this Agreement are an estimate and are not a fixed amount unless otherwise expressly stated in this Agreement. Consultant’s estimated fees are based upon Consultant’s experience, knowledge, and professional judgment as well as information available to Consultant at the time of this Agreement. Actual costs may vary and are not guaranteed or warrantied. 5.2 Payment. Consultant will invoice Client on a monthly basis for Services performed. Client will pay for Services as stated in this Agreement together with costs for Additional Services or costs otherwise agreed to in writing within thirty (30) days of the invoice date. Unless otherwise stated in this Agreement or agreed to in writing, Consultant’s costs for all services performed will be based upon Consultant’s then current rates, fees, and charges. No retainage shall be withheld by Client. All unpaid invoices will incur an interest charge of 1.5% per month or the maximum allowed by law. 5.3 Other Payment Conditions. Consultant will require Client credit approval and Consultant may require payment of a retainer fee. Client agrees to pay all applicable taxes. Client’s obligation to pay for Services under this Agreement is not contingent on Client’s ability to obtain financing, governmental or regulatory agency approval, permits, final adjudication of any lawsuit, Client’s successful completion of any project, receipt of payment from a third party, or any other event. 5.4 Third Party Payment. Provided Consultant has agreed in writing, Client may request Consultant to invoice and receive payment from a third party for Consultant’s Services. Consultant, in its sole discretion, may also require the third party to provide written acceptance of all terms of this Agreement. Neither payment to Consultant by a third party nor a third party’s written acceptance of all terms of this Agreement will alter Client’s rights and responsibilities under this Agreement. Client expressly agrees that 229 Item 11. Rev. 2024-11-04 Braun Intertec General Conditions Page 2 of 2 the Agreement contains sufficient consideration notwithstanding Consultant being paid by a third party. 5.5 Non-Payment. If Client does not pay for Services in full as agreed, Consultant may retain work not yet delivered to Client and Client agrees to return all Project Data (as defined in this Agreement) that may be in Client’s possession or under Client’s control. If Client fails to pay Consultant in accordance with this Agreement, such nonpayment shall be considered a default and breach of this Agreement for which Consultant may terminate for cause consistent with the terms of this Agreement and without liability to Client or to others. Client will compensate Consultant for fees earned and expenses incurred up to the time of termination. Client agrees to be liable to Consultant for all costs and expenses Consultant incurs in the collection of amounts invoiced but not paid, including but not limited to attorney fees and costs. SECTION 6: OWNERSHIP AND USE OF DATA 6.1 Ownership. All reports, notes, calculations, documents, and all other data prepared by Consultant in the performance of the Services (“Project Data”) are instruments of Consultant’s Services and are the property of Consultant. Consultant shall retain all common law, statutory and other reserved rights, including the copyright thereto, of Project Data. 6.2 Use of Project Data. The Project Data of this Agreement is for the exclusive purpose disclosed by Client and, unless agreed to in writing, for the exclusive use of Client. Client may not use Project Data for a purpose for which the Project Data was not prepared without the express written consent of Consultant. Consultant will not be responsible for any claims, damages, or costs arising from the unauthorized use of any Project Data provided by Consultant under this Agreement. Client agrees to hold harmless, defend and indemnify Consultant from any and all claims, damages, losses, and expenses, including attorney fees, arising out of such unauthorized use. 6.3 Samples, Field Data, and Contaminated Equipment. Samples and field data remaining after tests are conducted, as well as field and laboratory equipment that cannot be adequately cleansed of contaminants, are and continue to be the property of Client. Samples may be discarded or returned to Client, at Consultant’s discretion, unless within fifteen (15) days of the report date Client gives Consultant written direction to store or transfer the samples and materials. Samples and materials will be stored at Client’s expense. 6.4 Data Provided by Client. Electronic data, reports, photographs, samples, and other materials provided by Client or others may be discarded or returned to Client, at Consultant’s discretion, unless within 15 days of the report date Client gives Consultant written direction to store or transfer the materials at Client’s expense. SECTION 7: INSURANCE 7.1 Insurance. Consultant shall keep and maintain the following insurance coverages: a. Workers’ Compensation: Statutory b. Employer’s Liability: $1,000,000 bodily injury, each accident | $1,000,000 bodily injury by disease, each employee | $1,000,000 bodily injury/disease, aggregate c. General Liability: $1,000,000 per occurrence | $2,000,000 aggregate d. Automobile Liability: $1,000,000 combined single limit (bodily injury and property damage) e. Excess Umbrella Liability: $5,000,000 per occurrence | $5,000,000 aggregate f. Professional Liability: $2,000,000 per claim | $2,000,000 aggregate 7.2 Waiver of Subrogation. Client and Consultant waive all claims and rights of subrogation for losses arising out of causes of loss covered by the respective insurance policies. 7.3 Certificate of Insurance. Consultant shall furnish Client with a certificate of insurance upon request. SECTION 8: INDEMNIFICATION , CONSEQUENTIAL DAMAGES, LIABILITY LIMITS 8.1 Indemnification. Consultant’s only indemnification obligation shall be to indemnify and hold harmless the Client, its officers, directors, and employees from and against those damages and costs incurred by Client or that Client is legally obligated to pay as a result of third party tort claims, including for the death or bodily injury to any person or for the destruction or damage to any property, but only to the extent proven to be directly caused by the negligent act, error, or omission of the Consultant or anyone for whom the Consultant is legally responsible. This indemnification provision is subject to the Limitation of Liability set forth in this Section 8. 8.2 Intellectual Property. Client agrees to indemnify Consultant against losses and costs arising out of claims of patent or copyright infringement as to any process or system that is specified or selected by Client or others on behalf of Client. 8.3 Mutual Waiver of Consequential Damages. NOTWITHSTANDING ANYTHING TO THE CONTRARY HEREUNDER, NEITHER CONSULTANT NOR CLIENT SHALL BE LIABLE TO THE OTHER FOR ANY CONSEQUENTIAL, PUNITIVE, INDIRECT, INCIDENTAL OR SPECIAL DAMAGES, OR LOSS OF USE OR RENTAL, LOSS OF PROFIT, LOSS OF BUSINESS OPPORTUNITY, LOSS OF PROFIT OR REVENUE OR COST OF FINANCING, OR OTHER SUCH SIMILAR AND RELATED DAMAGE ASSERTED IN THIRD PARTY CLAIMS, OR CLAIMS BY EITHER PARTY AGAINST THE OTHER. 8.4 Limitation of Liability. TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL LIABILITY IN THE AGGREGATE OF CONSULTANT, CONSULTANT’S OFFICERS, DIRECTORS, PARTNERS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS, TO CLIENT AND ANYONE CLAIMING BY, THROUGH OR UNDER CLIENT FOR ANY CLAIMS, LOSSES, COSTS, OR DAMAGES WHATSOEVER ARISING OUT OF, RESULTING FROM OR IN ANY WAY RELATED CONSULTANT’S PERFORMANCE OF THE SERVICES OR THIS AGREEMENT, FROM ANY CAUSE OR CAUSES, INCLUDING BUT NOT LIMITED TO NEGLIGENCE, PROFESSIONAL ERRORS AND OMISSIONS, STRICT LIABILITY, BREACH OF CONTRACT, INDEMNIFICATION OBLIGATIONS OR BREACH OF WARRANTY, SHALL NOT EXCEED THE TOTAL COMPENSATION RECEIVED BY CONSULTANT OR $50,000, WHICHEVER IS GREATER. SECTION 9: MISCELLANEOUS PROVISIONS 9.1 Services Prior to Agreement. Directing Consultant to commence Services prior to execution of this Agreement constitutes Client’s acceptance of this unaltered Agreement in its entirety. 9.2 Confidentiality. To the extent Consultant receives Client information identified as confidential, Consultant will not disclose that information to third parties without Client consent. Additionally, any Project Data prepared in performance of the Services will remain confidential and Consultant will not release the reports to any third parties not involved in the Project. Neither of the aforesaid confidentiality obligations shall apply to any information in the public domain, information lawfully acquired from others on a nonconfidential basis, or information that Consultant is required by law to disclose. 9.3 Relationship of the Parties. Consultant will perform Services under this Agreement as an independent contractor, and its employees will at all times be under its sole discretion and control. No provision in this Agreement shall be deemed or construed to create a joint venture, partnership, agency or other such association between the Parties. 9.4 Resource Conservation and Recovery Act. To the extent applicable to the Services, neither this Agreement nor the providing of Services will operate to make Consultant an owner, operator, generator, transporter, treater, storer, or a disposal facility within the meaning of the Resource Conservation and Recovery Act, as amended, or within the meaning of any other law governing the handling, treatment, storage, or disposal of hazardous substances. Client agrees to hold Consultant harmless, defend, and indemnify Consultant from any claims, damages, penalties or losses resulting from the storage, removal, hauling or disposal of such substances. 9.5 Services in Connection with Legal Proceedings. Client agrees to compensate Consultant in accordance with its then current fees, rates, or charges if Consultant is asked or required to respond to legal process arising out of a proceeding related to the Project and as to which Consultant is not a party. 9.6 Assignment. This Agreement may not be assigned by Consultant or Client without the prior written consent of the other Party, which consent shall not be unreasonably withheld. 9.7 Third Party Beneficiaries. Nothing in this Agreement, express or implied, is intended, or will be construed, to confer upon or give any person or entity other than Consultant and Client, and their respective permitted successors and assigns, any rights, remedies, or obligations under or by reason of this Agreement. 9.8 Termination. This Agreement may be terminated by either Party for cause upon seven (7) days written notice to the other Party. Should the other Party fail to cure and perform in accordance with the terms of this Agreement within such seven-day period, the Agreement may terminate at the sole discretion of the Party that provided the written notice. The Client may terminate this Agreement for its convenience. If Client terminates for its convenience, then Consultant shall be compensated in accordance with the terms hereof for Services performed, reimbursable costs and expenses incurred prior to the termination, and reasonable costs incurred as a result of the termination. 9.9 Force Majeure. Neither Party shall be liable for damages or deemed in default of this Agreement to the extent that any delay or failure in the performance of its obligations (other than the payment of money) results, without its fault or negligence, from any cause beyond its reasonable control, including but not limited to acts of God, acts of civil or military authority, embargoes, pandemics, epidemics, war, riots, insurrections, fires, explosions, earthquakes, floods, adverse weather conditions, strikes or lock-outs, declared states of emergency, and changes in laws, statutes, regulations, or ordinances. 9.10 Disputes, Choice of Law, Venue. In the event of a dispute and prior to exercising rights at law or under this Agreement, Consultant and Client agree to negotiate all disputes in good faith for a period of 30 days from the date of notice of such dispute. This Agreement will be governed by the laws and regulations of the state in which the Project is located and all disputes and claims shall be heard in the state or federal courts for that state. Client and Consultant each waive trial by jury. 9.11 Individual Liability. No officer or employee of Consultant, acting within the scope of employment, shall have individual liability for any acts or omissions, and Client agrees not to make a claim against any individual officers or employees of Consultant. 9.12 Severability. Should a court of law determine that any clause or section of this Agreement is invalid, all other clauses or sections shall remain in effect. 9.13 Waiver. The failure of either Party hereto to exercise or enforce any right under this Agreement shall not constitute a release or waiver of the subsequent exercise or enforcement of such right. 9.14 Entire Agreement. The terms and conditions set forth herein constitute the entire understanding of the Parties relating to the provision of Services by Consultant to Client. This Agreement may be amended only by a written instrument signed by both Parties. In the event Client issues a purchase order or other documentation to authorize Consultant’s Services, any conflicting or additional terms of such documentation are expressly excluded from this Agreement. 230 Item 11. 5548 Barthel Industrial Drive, Suite 500 | Albertville, MN 55301 Phone 763.428.5573 | TeamAET.com This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. March 17, 2026 City of Columbia Heights Attn: Mr. Kevin Hansen 637 38th Avenue NE Columbia Heights, Minnesota 55421 Re: Proposal for Geotechnical Exploration New Public Works Facility 637 38th Avenue NE Columbia Heights, Minnesota AET Proposal No. P-0051182 Dear Mr. Hansen: American Engineering Testing (AET) is pleased to submit a proposal for this project. In this proposal, we present our understanding of the project, an outline of the scope of services we are to provide, a fee schedule, and an estimate of charges for our services. PROJECT INFORMATION We understand that the City of Columbia Heights plans to construct a new 85,000 square foot public works facility adjacent to their existing facility on 38th Avenue NE. The proposed building will be a single- story slab on grade structure with precast concrete walls and steel columns and a steel bar joist roof with metal decking. Building elevations were not provided, however, we assume the finished floor will be within 2 feet of existing grade. Assumed building loading information was provided and the maximum column, wall, and floor loads of approximately 150 kips, 5 kips per linear foot, and 150 psf, respectively. Site improvements also include constructing pavements and stormwater treatment features. The pavements are to be designed to handle vehicular traffic and heavy public works vehicles and truck deliveries with loads up to 10 tons. Please contact us if the proposed construction is different than our understanding. SCOPE OF SERVICES Geotechnical Field Exploration Per the emailed request for proposal, we are submitting our fee proposal for the following scope. We will:  Arrange clearance of underground public utilities through the Gopher State One-Call System.  Perform 4 standard penetration test borings (ASTM: D1586) to a depth of 50 feet each.  Perform 6 standard penetration test borings (ASTM: D1586) to a depth of 25 feet each.  Perform 1 standard penetration test borings (ASTM: D1586) to a depth of 20 feet.  Perform 4 standard penetration test borings (ASTM: D1586) to a depth of 14½ feet each.  Seal the boreholes per Minnesota Department of Health requirements. We will drill the boring using hollow stem augers or by rotary mud drilling, and sampling by the split-barrel method (ASTM D1586). Our crew will keep a field log noting the methods of drilling and sampling, the 231 Item 11. Proposal for Geotechnical Exploration Columbia Heights Public Works Facility, Columbia Heights, Minnesota March 17, 2026 AET Proposal No. P-0051182 Page 2 of 5 Standard Penetration Values (N-values, “blows per foot”), preliminary soil classification, and observed groundwater levels. We will collect samples at 2.5-foot intervals to 15 feet, then at 5 foot intervals to the termination depths. Representative portions of recovered samples will be sealed in jars to prevent moisture loss and submitted to our laboratory for review, testing and final classification. We will backfill the borehole to comply with the Minnesota Department of Health Regulations. For a boring drilled through the existing pavement, we will patch the boring at the surface with bituminous cold patch. We assume that the Client will backfill and repair any boreholes that may slough after our exploration is complete. AET cannot accept any liability associated with pedestrian injury after we leave the site. Based on our knowledge of the site, we plan to drill the borings with a truck mounted drill rig. Accessing the boring locations may leave ruts in the ground. We have or have not included the cost for site restoration. We assume that the City will perform any site restoration work. Underground Utilities Before we drill, we will contact Gopher State One Call to locate public underground utilities. Gopher State One Call does not currently charge for this service, but they will not locate private underground utilities or structures. Examples of private utilities include, but are not limited to, propane lines, sewer laterals, sprinkler systems, site lighting, and electric and data lines between buildings. The property owner is responsible for locating all private underground utilities and structures. Please provide us with any maps, plans and records showing the location of all private utilities and structures. We can provide you with the names and contact information for private utility locators. These companies usually charge a fee for their services. Also, please note that private locators cannot guarantee that all private utilities will be located. For the private locator to be accurate and effective, the property owner must provide maps, plans and records showing the location of all private utilities and structures. The property owner must also provide a knowledgeable site representative to meet with the private locator and AET personnel. AET shall be entitled to rely upon the accuracy of all location information supplied by any source. We will not be responsible for any damages to underground utilities or structures that are located or incorrectly identified by the property owner, any maps, plans or records, or public or private utility locator providers. AET shall be entitled to rely upon the accuracy of all location information supplied by any source. We will not be responsible for any damages to underground utilities or structures not located or incorrectly identified by the property owner, any maps, plans or records, or public or private utility locator providers. Laboratory Testing We will initiate routine laboratory testing by reviewing each recovered soil sample to assess the major and minor soil components, while also noting the color, degree of saturation, and lenses or seams in the samples. We propose to perform moisture content tests of fine grained (clayey) soils, Atterberg Limits, organic content, and percent passing the No. 200 sieve. On completion of testing, we will visually/manually classify each sample on the basis of texture and plasticity in accordance with the Unified Soil Classification System and prepare the boring logs. 232 Item 11. Proposal for Geotechnical Exploration Columbia Heights Public Works Facility, Columbia Heights, Minnesota March 17, 2026 AET Proposal No. P-0051182 Page 3 of 5 Report We will prepare a report in which we will present the results of our subsurface exploration and laboratory testing. The report will include logs of the soil borings, the laboratory test results, a review of the engineering properties of the on-site soils and our geotechnical engineering opinions and recommendations regarding the following:  Grading procedures to prepare the building area for structural support, including comments on the suitability of the on-site soils for reuse as fill.  Foundation types and depths, including allowable soil bearing capacity and estimates of foundation settlement.  Ground floor slab support, including recommendations on the need for a vapor or capillary water barrier.  Backfilling procedures, including material types and compaction requirements.  Preparation of the subgrade for exterior bituminous pavements.  Estimated subgrade R value.  Pavement section thickness designs for bituminous and concrete.  Utility trench backfilling recommendations.  Stormwater treatment recommendations.  Comments on other items which may affect final performance or constructability, such as frost heave and drainage considerations. PERFORMANCE SCHEDULE At this time, we can begin the field exploration within 3 to 4 weeks of receiving authorization to proceed, assuming we encounter no access problems related to the field work. We anticipate that the fieldwork will be completed within 5 working days with one truck mounted drill rig. We would submit the boring logs and draft report within 3 weeks after completion of our fieldwork. FEES For the scope of services described above, our charges will be as follows: 1. Boring Locations and Utility Clearance $ 1,200.00 2. Drilling and Sampling - 15 borings, 430 feet $ 16,275.00 3. Laboratory classification and testing $ 2,300.00 4. Geotechnical Analysis & Reports $ 3,000.00 TOTAL ESTIMATE $ 22,775.00 We will establish $22,775.00 as a not-to-exceed lump sum fee for the geotechnical borings. In the event the scope of our services needs to be revised, such as additional or deeper borings and additional field or laboratory testing, we will review such scope adjustments and the associated fees with you and receive your approval before proceeding. Our fees will be in effect for sixty days following the date of this proposal, and fees for services authorized after this expiration date will be subject to review and possible escalation. 233 Item 11. Proposal for Geotechnical Exploration Columbia Heights Public Works Facility, Columbia Heights, Minnesota March 17, 2026 AET Proposal No. P-0051182 Page 4 of 5 Minnesota Department of Health Fees Effective July 1, 2025, the Minnesota Department of Health (MDH) has changed the borehole sealing and notification requirements. For sites where borings are drilled to a depth of 15 feet or deeper, all licensed drilling companies are required by law to grout the boreholes upon completion. For borings 25 feet in depth or deeper all licensed drilling companies must submit written notification to the MDH prior to drilling along with a fee of $125. Projects that span multiple properties will require multiple notifications. The MDH also requires that a Sealing Record be submitted to the MDH, with a copy to you, after the borings are completed. The above fee estimate for our geotechnical services includes the MDH fee for the proposed scope of drilling; however, because subsurface conditions can change between borings, the final MDH fee (including an administrative charge of $65 per notification) will be added, if necessary, to our final invoice to you. The MDH Notification and Sealing Record requires the Property Owner name and mailing address (the Property Owner will also receive a copy of the Sealing Record). Please provide this information below. Property Owner’s name/company name: ______________________________________________________ Property Owner’s mailing address: ______________________________________________________ ENVIRONMENTAL CONCERNS This proposal is presented for engineering services to evaluate the structural properties of the soil at the specified site. The proposal for environmental services is included in a separate document. TERMS AND CONDITIONS All AET Services are provided subject to the attached Terms and Conditions, which, upon acceptance of this proposal, are binding upon you as the Client requesting Services, and your successors, assignees, joint venturers and third-party beneficiaries. Please be advised that additional insured status is granted upon acceptance of the proposal. By authorizing this proposal, we will proceed with the understanding that permission has been given by the current property owner to enter the site and perform our field services. ACCEPTANCE This proposal is presented in electronic (PDF) form; hard copies can be prepared and mailed to your office upon request. AET requests written acceptance of this proposal in the Proposal Acceptance box below, but the following actions shall constitute your acceptance of this proposal together with the Terms and Conditions and Amendments: 1) issuing an authorizing purchase order for any of the Services described above, 2) authorizing AET’s presence on site, or 3) written or electronic notification for AET to proceed with any of the Services described in this proposal. Please indicate your acceptance of this 234 Item 11. Proposal for Geotechnical Exploration Columbia Heights Public Works Facility, Columbia Heights, Minnesota March 17, 2026 AET Proposal No. P-0051182 Page 5 of 5 proposal by signing below and returning a copy to us. When you accept this proposal, you represent that you are authorized to accept on behalf of the Client. The terms contained in the attached Terms and Conditions” are incorporated herein and are an integral part of this contract for professional engineering services. If you have questions regarding this proposal, please contact us. Sincerely, American Engineering Testing, Inc. Robert J. Olson, PE (MN, WI, ND, SD, MT) Rob Flickinger Principal Project Manager Principal Project Manager Phone: (763) 742-8651 Phone: (651) 659-1301 Email: rolson@teamAET.com Email: rflickinger@teamAET.com Authorized Client Representative: ACCEPTANCE AND AUTHORIZATION: AET Proposal No. P-0051182 SIGNATURE: PRINTED NAME: COMPANY: ADDRESS: PHONE NUMBER AND EMAIL: DATE: INVOICING INFORMATION (Provide Company AP Department Information, if present.) AP CONTACT NAME: BILLING/MAILING ADDRESS: AP PHONE NUMBER AND INVOICE EMAIL: P.O. NO./ PROJECT NO.: 235 Item 11. ACS 403C (01/26) AMERICAN ENGINEERING TESTING, INC. SECTION 1 - RESPONSIBILITIES 1.1 – This Service Agreement – Terms and Conditions (“terms and conditions”) is applicable to all services ("Services") provided by American Engineering Testing, Inc. (AET). As used herein “Services” refer to the scope of Services described in the proposal submitted by AET to C lient. The proposal, these terms and conditions and any appendices attached hereto shall comprise the agreement ("Agreement") between AET and Client for Services described in the proposal and are binding upon the Client, its successors, assignees, joint ventures and third-party beneficiaries. AET requests written acceptance of the Agreement, but the following actions shall also constitute Client’s acceptance of the Agreement: 1) issuing an authorizing purchase order , task order, service order, or any other documentation for any of the Services, 2) authorizing AET’s presence on site, or 3) written or electronic notification for AET to proceed with any of the Services. Issuance of a purchase order, task order or service order by Client which contains separate terms and conditions will not take precedence or modify the terms and conditions contained in this Service Agreement AND THE TERMS AND CONDITIONS OF THIS SERVICE AGREEMENT AND ANY CORRESPONDING PROPOSAL ISSUED BY AET SHALL GOVERN UNLESS AUTHORIZED IN WRITING IN ADVANCE BY AET. 1.2 - Prior to AET performing Services, Client will provide AET with all information that may affect the cost, progress, safety and performance of the Services. This includes, but is not limited to, information on proposed and existing construction, all pertinent sections of contracts between Client and their client and/or Owner which contain flow-down provisions to AET, if they are included, site safety plans or other documents which may control or affect AET's Services. If new information becomes available or changes are made during AET's Services, Client will provide such information to AET in a timely manner. Failure of Client to timely notify AET of changes to the project including, but not limited to, location, elev ation, loading, or configuration of the structure or improvement will constitute a release of any liability of AET. Client will provide a representative for timely answers to project-related questions by AET. 1.3 - AET observes and tests earthwork and other construction operations and materials, and may provide opinions, conclusions and r ecommendations regarding the same. However, AET’s Services do not relieve the contractors of their contractual responsibility to perform their work in accordance with approved plans, specifications and building code requirements. 1.4 - AET personnel do not have authority to accept, reject, direct or otherwise approve the work of the contractor. AET cannot sto p work or waive or alter the requirements of the project documents. Any authority given to AET by Client must be in writing prior to the start of Services. 1.5 - AET does not perform construction management, general contracting or surveying services and our involvement with the project does not constitute any assumption of those responsibilities. 1.6 - Services performed by AET often include sampling at specific locations. Client acknowledges the limitations inherent in sampl ing. Variations in conditions occur between and beyond sampled/tested locations. The passage of time, natural occurrences and d irect or indirect human activities at the site or distant from it may alter the actual conditions. Client assumes all risks associated with such variations. 1.7 - AET is not responsible for interpretations or modifications of AET's recommendations by other persons. 1.8 - Should change in conditions be alleged, Client agrees to notify AET before evidence of alleged change is no longer accessible for evaluation. 1.9 - Test borings and/or cone penetration test soundings to a proper depth below foundation grade and the base of suitable bearing soils are recommended to explore the deeper unseen soil and ground water conditions. Judgments made by AET personnel regarding the suitability of materials and ground water conditions below the bottom of an excavation are limited if sufficiently deep test borings/soundings are not provided by the Client prior to our observations and judgments. AET’s opinions, conclusions and recommendations are qualified to that extent. 1.10 – Pricing in the proposal assumes use of these terms and conditions. AET reserves the right to amend pricing if Client requests modifications to the Agreement or use of Client’s alternate contract format. Any contract amendments made after Client has authorized the Services shall be applicable only to Services performed after the effective date of such amendment. The proposal and these terms and conditions, including term s of payment, shall apply to all Services performed prior to the effective date of such amendment. 1.11 – The AET proposal accompanying these terms and conditions is valid for thirty (30) days after the proposal issuance date to the Client. Any attempt to authorize Services after the expiration date is subject to AET’s right to revise the proposal as necessary. SECTION 2 – ON CALL SERVICES 2.1 - If AET’s Services are performed on an on-call basis at the direction of the Client or its authorized representatives, Client acknowledges the inherent limitations associated with performing engineering judgments and testing Services on a n on-call basis, including without limitation, the inability to completely evaluate, document or judge work and conditions not directly observed or tested by AET. AET’s opinions, conclusions, and recommendations are qualified to the extent of those limitations. 2.2 - Density tests of fill soils represent conditions only at the locations and elevations tested and do not necessarily represent conditions laterally, above or below. AET can only provide judgments regarding the engineered fill system to adequately support the design construction loadings by monitoring the filling process on a continuous basis for consistency of soil type, moisture content, lift thickness, a nd compaction effort. 2.3 – AET requires a minimum of 24 hours’ notice of the need for Services. AET will not be liable for claims, damages, or delays related to failure of Client to provide adequate advance notice to AET. SECTION 3 - SAFETY 3.1 - Client shall inform AET of any known or suspected hazardous materials or unsafe conditions at the site. Client or its authori zed representative(s) is responsible for the safety of the jobsite. If, during the course of AET's Services, such materials or conditions are discovered, AET reserves the right to take measures to protect AET personnel and equipment or to immediately terminate Services. Client shall be responsible for payment of such additional protection costs. 3.2 - AET shall only be responsible for safety of AET employees at the site; the safety of all others shall be Client's or other persons' responsibility. SECTION 4 - SAMPLES 4.1 - Client shall inform AET of any known or suspected hazardous materials prior to submittal to AET. All samples obtained by or s ubmitted to AET remain the property of the Client during and after the Services. Any known or suspected hazardous material sampl es will be returned to the Client at AET's discretion. 236 Item 11. ACS 403C (01/26) AMERICAN ENGINEERING TESTING, INC. 4.2 - Non-hazardous samples will be held for thirty (30) days and then discarded unless, within thirty (30) days of the report date, th e Client requests in writing that AET store or ship the samples. Storage and shipping costs shall be borne solely by Client. SECTION 5 - PROJECT RECORDS The original project records prepared by AET will remain the property of AET. AET shall retain these original records for a m inimum of three years following submission of the report, during which period the project records can be made available to Client at AET's office at reasonable times. SECTION 6 - STANDARD OF CARE AET performs its Services consistent with the level of care and skill normally performed by other firms in the profession at the time of this service and in this geographic area, under similar budgetary constraints. SECTION 7 - INSURANCE AET maintains insurance with coverage and minimum limits shown below. AET will furnish certificates of insurance to Client upon request. 7.1 – Workers’ Compensation Statutory Limits Employer’s Liability $100,000 each accident $500,000 disease policy limit $100,000 disease each employee Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident Professional/Pollution Liability Insurance $1,000,000 per claim $1,000,000 aggregate 7.2 - Commercial General Liability insurance will include coverage for Products/Completed Operations extending one (1) year after completion of AET’s Services as outlined in our proposal, Property Damage, Personal Injury, and Contractual Liability coverage applicable to AET's indemnity obligations under this Agreement. 7.3 - Automobile Liability insurance shall include coverage for all owned, hired and non-owned automobiles. 7.4 - Professional/Pollution Liability Insurance is written on a claims-made basis and coverage will be maintained for one (1) year after completion of AET’s Services as outlined in our proposal. Renewal policies during this period shall maintain the same retroactive date. 7.5 - To the extent permitted by applicable state law, and upon Client’s signing of the proposal, which includes these Terms and Conditions, and return of the same to AET, or Client provided forms of acceptance as defined in Section 1.1; Client and Owner shall be named an “additional insured” on AET’s Commercial General Liability Policy (Form CG D4 14, which includes blanket coverage for the Additional Insured on a Primary and Non-Contributory basis). Client and Owner shall also be named an "additional insured" on a Primary and Non-contributory basis on AET's Automobile Liability Policy (Form CA T4 74). Any other endorsement, coverage or policy requirement may result in additional charges. 7.6 - AET will maintain insurance coverage required by this Agreement at its sole expense, provided such insurance is reasonably available, with insurance carriers licensed to do business in the state in which the project is located and having a current A.M. Best rating of no less than A minus (A-). Such insurance shall provide for thirty (30) days prior written notice to Client for notice of cancellation or material limitations for the policy or ten (10) days' notice for non-payment of premium. 7.7 - AET reserves the right to charge Client for AET’s costs for additional coverage requirements unknown on the date of the propo sal, e.g., coverage limits or policy modification including waiver of subrogation, additional insured endorsements and other project specific requirements. SECTION 8 - DELAYS If delays to AET's Services are caused by Client or Owner, other parties, strikes, natural causes, pandemic, weather, or other items beyond AET's control, a reasonable time extension for performance of the Services shall be granted, and AET shall receive an equitable fee adjustment. SECTION 9- PAYMENT, INTEREST AND BREACH 9.1 - Invoices are due net thirty (30) days from the date of receipt of an undisputed invoice. Invoices will be paid without reductions for bond or retention. Client will inform AET of invoice questions or disagreements within fifteen (15) days of invoice date; unless so informed, invoices are deemed correct. 9.2 – Invoices remaining unpaid for sixty (60) days shall constitute a material breach of this Agreement, permitting AET, in its sole discretion and without limiting any other legal or equitable remedies for such breach, to terminate performance of this Agree ment and be relieved of any associated duties to the Client or other persons. Further, AET may withhold from Client data and reports in AET’s possession. If Client fails to c ure such breach, all reports associated with the unpaid invoices shall immediately upon demand be returned to AET and Client may neither use nor rely upon such reports or the Services. 9.3 – AET reserves the right to pursue any unpaid invoice utilizing available remedies at law. AET explicitly reserves its Mechanic Lien or Bond Claim rights for nonpayment of an undisputed invoice. Client is responsible for paying AET expenses and attorney fees related to collection of past due invoices. 9.4 – AET reserves the right to charge a 2.5% fee on any payment made using a credit card or debit card. 237 Item 11. ACS 403C (01/26) AMERICAN ENGINEERING TESTING, INC. SECTION 10 - CHANGE ORDERS AET's proposal associated with this project may provide an estimated cost for the work. If the proposal amount is a time and material estimate, or if changes occur affecting the project scope, estimated quantities, project schedule or other unforeseen conditions, AET will co mmunicate with Client and request a change order. However, nothing in this agreement shall be construed in any way as a waiver of payment by Client to AET for Services authorized under this agreement. Approval of a change order may be in writing, by electronic communication, or any directive for additional Services. SECTION 11 - MEDIATION 11.1 - Except for enforcement of AET’s rights to payment for Services rendered or to assert and/or enforce its lien rights, includin g without limitation assertion and enforcement of mechanic’s lien rights and foreclosure of the same, Client and AET agree that a ny claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to arbitration or the inst itution of legal or equitable proceedings by either party; provided however that if either party fails to respond to a request for mediation within sixty (60) days, the party requesting mediation may without further notice, proceed to arbitration or the institution of legal or equitable proceedings. 11.2 - Mediation shall be in accordance with the Construction Industry Mediation Rules of the American Arbitration Association. Request for mediation shall be in writing and the parties shall share the mediator’s f ee and any filing fees equally and each party shall pay their own legal fees. The mediator shall be acceptable to both parties and shall have experience in commercial construction matters. SECTION 12 - LITIGATION REIMBURSEMENT Except for matters relating to non-payment of fees, which is governed by Section 10 hereof, payment of attorney’s fees and costs associated with lawsuits or arbitration of disputes between AET and Client, which are dismissed or are judged substantially in either party's favor, shall be paid by the non-prevailing party. Applicable costs include, but are not limited to, attorney and expert witness fees, court costs, and other direct costs. SECTION 13 - MUTUAL INDEMNIFICATION 13.1 - Subject to the limitations contained in Sections 14 and 17, AET agrees to indemnify Client from and against damages and costs to the extent caused by AET's negligent performance of the Services. 13.2 - Client agrees to indemnify AET from and against damages and costs to the extent caused by the intentional acts or negligence of the Client, Owner, Client's contractors and subcontractors or other third parties. 13.3 - If Client has an indemnity agreement with other persons or entities relating to the project for which AET’s Services are perf ormed, the Client shall include AET as an Additional Insured. 13.4 - AET's indemnification to the Client, including any indemnity required or implied by law, is limited solely to losses or damag es caused by its failure to meet the standard of care and only to the extent of its negligence. SECTION 14 - NON-SOLICITATION Each party to this Agreement (a “Party”) agrees that it will not encourage, induce, or actively solicit any employee of the o ther party to leave their employment for any reason, provided that neither Party is precluded from (a) hiring any such employee who has been terminated by a Party or its subsidiaries prior to commencement of employment discussions between a Party and such employee, or (b) soliciting any such em ployee by means of a general advertisement or through an employment agency that does not specifically pursue the employee, or (c) hiring employees or former employees of the other Party who contact the Party on its own accord. This Non-Solicitation provision shall be effective and enforceable for six (6) months following termination of this Agreement. SECTION 15- MUTUAL WAIVER OF CONSEQUENTIAL DAMAGES Except as specifically set forth herein and to the extent permitted by applicable law, Client and AET waive against each other, and each other’s officers, directors, members, subcontractor, agents, assigns, successors, partners, and employees any and all claims for or entitlement to special, incidental, indirect, punitive, or consequential damages arising out of, resulting from, or in any way related to the Services provided by AET under this Agreement. This mutual waiver of consequential damages includes, but is not limited to, the following: loss of profits; loss of revenue; rental costs/expenses incurred; loss of income; loss of use of property, equipment, materials or services; loss of opportunity; loss of rent; loss of good will; loss of financing; loss of credit; diminution of value; loss of business and reputation; loss of management or employee productivity or the services of such persons; increased financing costs; cost of substitute facilities; cost of substitute goods/property/equipment; cost of substitute services; and/or cost of capital. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination of this Agreement in accordance with the provisions of the Agreement and related documents and shall survive any such termination. SECTION 16 - LIMITATION OF LIABILITY To the fullest extent permitted by applicable law, the total aggregate liability of AET and its officers, directors, partners, employees, subcontractors, agents, and sub-consultants, to Client and/or Client’s employees, officers, directors, members, agents, assigns, successors, or partners, or anyone claiming through Client, for any and all injuries, damages, claims, losses, or expenses (including attorney’s fees and costs) arising out of, resultin g from or in any way related to Services provided by AET from any cause or causes, including, but not limited to, its negligence, professional errors and omissions, strict liability, breach of contract, or breach of warranty shall not exceed the total compensation in excess of costs received by A ET for Services or $50,000, whichever is less. The limitation of liability set forth herein does not apply to claims arising solely out of or related to the willful or i ntentional acts of AET. SECTION 17 - POSTING OF NOTICES ON EMPLOYEE RIGHTS Effective June 21, 2010, prime contracts with a value of $100,000 or more and signed by federal contractors on projects with any agency of the United States government must comply with 29 CFR Part 471, which requires physical posting of a notice to employe es of their rights under Federal labor laws. The required notice may be found at 29 Code of Federal Regulations Part 471, Appendix A to Subpart A. The regulation also has a "flow-down" requirement for subcontractors under the prime agreement for subcontracts with a value of $10,000 or more. AET requires strict compliance of its subcontractors working on federal contracts subject to this regulation. The regulation has specific requirements for location of posting and language(s) for the poster. 238 Item 11. ACS 403C (01/26) AMERICAN ENGINEERING TESTING, INC. SECTION 18 - TERMINATION After 7 days' written notice, either party may elect to terminate work for justifiable reasons. In this event, the Client shall pay AET for all Services performed, including demobilization and reporting costs to complete the Services. SECTION 19 - SEVERABILITY Any provisions of this Agreement later held to violate a law or regulation shall be deemed void, and all remaining provisions shall continue in force. However, Client and AET will in good faith attempt to replace an invalid or unenforceable provision with one that is valid and enforceable, and which comes as close as possible to expressing the intent of the original provision. SECTION 20 - GOVERNING LAW This Agreement shall be construed in accordance with the Laws of the State of Minnesota without regard to its conflicts of law provisions. SECTION 21 - ENTIRE AGREEMENT This Agreement, including these terms and conditions and attached proposal and appendices, is the entire agreement between AET and Client. Regardless of method of acceptance of this Agreement by the Client, this Agreement supersedes any written or oral agr eements, including purchase/work orders or other Client agreements submitted to AET after the start of our Services. Any modifications to this Agreement must be mutually acceptable to both parties and accepted in writing. No considerations will be given to revisions to AET's terms and conditions or alternate contract format submitted by the Client as a condition for payment of AET's accrued Services. SECTION 22 - SITE ACCESS, UNDERGROUND FACILITIES AND CONSTRUCTION STAKING (CONSTRUCTION) 22.1 - Client will furnish AET safe and legal site access. 22.2 – With the exception of public utilities which AET will contact state “call before you dig” notification centers (e.g. Gopher State One call in Minnesota), Client will mark or cause to be marked the location of all other underground utilities and structures (Facilities) that service or are located on the site. AET shall be entitled to rely upon the accuracy of all location information supplied by any source. 22.3 – Client shall hold harmless, indemnify and defend AET from all claims, damages, losses, fines, penalties and expenses (including attorney’s fees) arising out of or related to the following: a) Facilities that are not shown or vary from the locations shown on any plans or drawings, b) Facilities that are not located by or vary from the locations marked by Client, governmental or quasi-governmental locator programs, or private utility locating services, or c) any other Facilities that are not disclosed or vary from locations provided by the Client. The obligation to defend AET shall be independent of the obligation to indemnify and hold harmless AET and shall be with independent counsel acceptable to AET. 22.4 - The location and elevation of a proposed structure or facility shall be staked (with offsets) and controlled by surveying or GPS equipment by others. AET’s measurements are made in relation to that information. The reliability of any opinions, conclusio ns, and recommendations based on those measurements is strictly dependent on the accuracy of the staking or GPS information provided by others. 22.5 - During construction, observations and testing Services are based on the positioning of the formwork by the contractor or its subcontractor. AET will not be responsible for any errors or damages resulting from improper location or positioning of the form work. 22.6 – Client acknowledges that in the normal course of it Services, AET may unavoidably alter existing site conditions or affect th e environment in the are being studied. AET will take reasonable precautions to minimize alterations to the site or existing mat erials. Restoration of the site is the responsibility of the Client. SECTION 23 UNDERGROUND UTILITIES AND STRUCTURES AND FACILITIES (GEOTECH) 23.1 – Public Utilities: AET’s sole responsibility under this section will be to contact the state “call before you dig” notification center (e.g. Gopher State One Call in Minnesota), if such an entity exists, for location information of public utilities only. AET shall have no obligation to proceed with the work until Client has fully complied with all the requirements of this Section 23. 23.2 – Private Utilities and all other Equipment or Facilities: Client will mark or cause to be marked the location of all other Fac ilities, Equipment and/or Utilities that service or are located on the site including but not limited to private utilities. AET shall be entitled to rely upon the accuracy of all location information supplied by any source including the Client. 23.3 - Client acknowledges that location data may be incorrect or that some Facilities, Equipment or Utilities may not be capable of location and Client fully acknowledges and accepts this risk and waives any claims against AET for damages or claims arising out of or in any way related to incorrect locations of Utilities, Equipment or Facilities incapable of location. 23.4 - Client shall waive as against AET and further hold harmless, indemnify and defend AET from all claims, damages, losses, fines , penalties and expenses (including attorney’s fees) by any third parties arising out of or related to the following: a) Facilities and utilities that are not shown or vary from the locations shown on any plans or drawings, b) Facilities and utilities that are not located by or vary from the locations marked by Client, governmental or quasi-governmental locator programs, or private utility locating services, or c) any other Facilities or utilities that are not disclosed or vary from locations provided by the Client. The obligation to defend AET shall be independent of the obligation to indemnify and hold harmless AE T and shall be with independent counsel acceptable to AET. 239 Item 11. 240 Item 11. 241 Item 11. ET City of Columbia Heights 637 38th Avenue NE Columbia Heights, MN 55421 Attn: Kevin Hansen RE: Proposal:EnvironmentalServices Columbia Heights Public Works Facility 637 38rh Avenue NE Columbia Heights, MN AET Proposal No. P-0051582 Dear Mr. Hansen: American Engineering Testing, lnc. (AET) is pleased to offer services to the City of Columbia Heights. (hereafter referred to as the Client) for conducting Environmental Services at the above-referenced Site. This proposal has been prepared in response to your request and describes our understanding of the Site, the purpose, scope, schedule, fees, and other information regarding our services. PROJECT INFORMATION We understand that the City of Columbia Heights (Ciry) plans to construct a new 85,000 square foot public works facility adjacent to their existing facility on 38rh Avenue NE. Site improvements also include constructing pavements and stormwater features. We understand that the project Site indicates a potential for soil contamination. The former industrial operations and foundry activities in the area have resulted in the presence of foundry slag and it is believed that fill with slag will likely be encountered at this Site. ln addition, the Public Works facility has a gasoline and diesel fueling system with underground storage tanks. The 1.8-acre gravel lot to the south, acquired by the CiV in 2024, was previously used as an impound lot. We understand that AET'S Construction Services Department has proposed to complete fifteen (15) geotechnical soil borings at the Site. PROPOSED TASKS ln order to evaluate if contaminated material is present at the Site, AET proposes to perform the following tasks: . Prepare a Site Health and Safety Plan for AET field personnel assigned to the project. . Mobilize an environmental staff professional to observe and screen soil samples from up to 15 of the geotechnical soil borings. . Field screen and log all soil samples with a photoionization detector (PlD) for the presence of organic vapors and observe the soil samples for obvious indicators of contamination (obvious odors, stains, discoloration, presence of debris, etc.). March 18, 2026 550 Cleveland Avenue North I Saint Paul, MN 55114 Phone 800.972.6364 | TeamAET.com This document shall not be reproduced, except in full, without written approval from American Engineering Testing, lnc.242 Item 11. Environmental Services Proposal Columbia Heighb Public Works, Columbia Heights, MN i,larch 18, 2026 AET Proposal No. P-005'1582 A Soil samples will be collected at the 0-4 foot and +8 foot intervals at each soil boring for a total of 30 samples. The soil samples will be submitted to a certified laboratory under proper chain- of-custody for analysis of the following parameters: o Diesel Range Organics (DRO), o Gasoline Range organics (GRo), o Polynuclear Aromatic Hydrocarbons (PAHS), o The 8 Resource Conservation and Recovery Act (RCRA) metals, and o Volatile organic compounds (VOCs) Upon completion of the fieldwork and receipt of final analytical results AET will prepare a Soil lnvestigation letter report including a summary of the work completed and our conclusions and recommendations. CLIENT/USER RESPONSIBILITIES Unexpected Conditions Contamination identified during this investigation may extend outside the locations of the planned soil borings and would not be defined under the scope of this assessment. Consequently, additional borings or laboratory analysis may be necessary to further assess the Site where contaminated conditions are discovered during this investigation. ln this event, we will discuss modifying the scope of services presented in this proposal. No additional work outside the scope discussed in this proposal will be completed without your authorization. Please let us know if this timetable does not meet your schedule as we are available to consider any special needs that you may have. This proposal is valid for a period of 60 days from the date issued. Page 2 of 4 PERFORIVANCE SCHEDULE The geotechnical drilling investigation would begin within 3 to 4 weeks of receiving authorization to proceed assuming we encounter no access problems related to the field work. We anticipate the fieldwork will be completed within 5 working days with on truck mounted drill rig. All samples will be submitted for laboratory analysis under a standard lGbusiness-day turnaround time. The Soil lnvestigation letter report will be completed within two weeks of receiving the analytical results. REMARKS You indicated that you may want AET to assist the City to apply for both a Minnesota Department of Employment and Economic Development (DEED) Contamination cleanup grant and also a Metropolitan Council Tax Base Revitalization Account (TBRA) Environmental Site lnvestigation & Cleanup grant. The Applicant for this project, if it goes forward, will be the City. 243 Item 11. Environmental Services Pmposal Columbia Heighb Public Wo*s, Columbia Heights, MN Marct 18,2026 AET Proposal No. P-0051582 ESTIMATED COSTS Soil lnvestigation Field Work: Laboratory Analytical Fees (30 soil samples) Preparation of the Soil lnvestigation report, coordination, and scheduling Total Estimate 1 2 J Amount $ 4,644.00 $ 12,075.00 $ 4.985.00 $21,704.00 The above estimate will be billed on a time and materials basis in accordance with the current AET fee schedule. The total estimate will not be exceeded without prior approval from the Client. TER]VIS AND CONDITIONS All AET Services are provided subject to the modified Terms and Conditions set forth in the enclosed Service Agreement-Terms and Conditions which, upon acceplance of this proposal, are binding upon you as the Client requesting Services, and your successors, assignees, joint venturers, and third-party beneficiaries. Please be advised that additional insured status is granted only upon written acceptance of the proposal. ACCEPTANCE AET requests written acceptance of this proposal in the Proposal Acceptance box below, but the following actions shall constitute your acceptance of this proposal together with the Terms and Conditions and Amendments: 1) issuing an authorizing purchase order for any of the Services described above, 2) authorizing AET'S presence on site or 3) writlen or electronic notification for AET to proceed with any ofthe Services described in this proposal. Please indicate your acceptance of this proposal by signing below. When you accept this proposal, you represent that you are authorized to accept on behalf of the Client- AET appreciates the opportunity to provide this service for you and looks forward to working with you on this project. lf you have any questions or need additional information, please conlact me. Sincerely, American Engineering Testing, lnc. Attachments: Service Agreement - Terms and Conditions Proof of lnsurance W9 Page 3 of 4 A k^,# Project Manager Phone: (218) 252-9700 Email: aocarlson@teamAET.com 244 Item 11. Environmental Services Proposal Columbia HeighB Public l{o*s, Columbia Heights, MN March 18,2026 AET Proposal No. P-0051582 ACCEPTANCE AND AUTHORIZATION: AET Proposal No. P-0051582 SIGNATURE: PRINTED NAME: COMPANY ADDRESS: PHONE NUMBER AND EMAIL A NATtr. INVOICING INFORMATION (Provide Company AP Department lnformation, if present.) AP CONTACT NAME BILLING/MAILING ADDRESS: AP PHONE NUMBER AND INVOICE EMAIL: P.O. NO./ PROJECT NO.: Page 4 of 4 245 Item 11. sccno]{ 1 - REsPot{statuTtEs !!! - This Service Agreement - Terms and Conditions {"terms and conditions") i5 applicable to all services ("Services") provided by American En8ineering Tegting, tnc lAET). As used herein "Services" refer to the scope of Servicer described in the proposal rubmitted by AET to Client. The proposal, these terms and conditions and any appendices attached hereto shallcomprise the aSreement ("Agreement") between AETand Client for Services described in the proposaland are bindin8 upon the Client, its successors, assiSnees, joini venlures and third-party beneficiaries. AET rcouesB written aaacotance of tha A$€ament. but the tollowinr actlonr thall also constltutc Cllant's acccotanaa ot th! Aire€mant: ll lssuln. an authorizinr ourch.se order, task ordcr, se lce order. or anv othcr doaumenlatlon for anv ofthe Servi.cg,2l autho tlnl AEI's preience on iltc, or 3l writt.n orelectronic notification for AET to o.oaecd wlth anv ot tha SG.vlcca. l$uanae of a purchas. ord.., task oader or a€rvice order by Cllent whlch contalns separat t rms .nd condltions wlll not take pre.eden.. or modlty thc terms and .ondltlon. .ontalned in this S.rvic. Ag...ment AND THE TERMS ANO CONDITIONS OF THIS SERVICE AGREEMENT AND ANY CORRESPONDING PROPOSAL ISSUED BY AET SHALL GOVERN UNIESS AUTHORIZED IN WR]TING IN ADVANCE gY AET. 12 - Prior to AET performing Services, Client will provide AET with all information that may affect the cost, pro8ress, safety and performance of the Services. This includes, but is not limited to, information on proposed and existing construction, all pertinent sections of contracts between Client and their client and/or Owner which contain flow-down provisions to AET, if they are included, site safety plans or other doauments which may control or affect AETs Services. lf new information beaomes available or changes are made durin8 AET'S SeNices, Client will provide such information to AET in a timely manner. Failure of Client to timely notiry AET ofchan8es to the project including, but not limited to,location, elevation, loading, or contiguration ofthe structure or improvement will constitute a release of any liability of AET. Client willprovide a representative lor timely answers to proiect-related question5 by AET. Ll - AET observes and tests earthwork and other construction operations and materials, and may provide opinions, conclusions and recommendations regardinS the lame. However, AET'5 Services do not relieve the contractors of their contractual responsibility to perform their work in accordance with approved plans, specifrcations and buildinS code requirements. lll - AEI personnel do not have authority to accept, reject, direct or otherwise approve the work ot the contractor. AET cannot stop work or waive or alterthe requirements olthe project document5. Any authority Biven to AET by Client must be in writinS priorto the start ofServices. 1I- AET does not perform construction lnanagement, general contracting or surveying seruices and ourinvolvement with the project does not constitute any a3sumption of those responsibilities. 1=!E - Services performed by AET often include sampling at specific locations. Client acknowledges the limitations inherent in samplinS. Variations in condition! occur between and beyond sampled/teated locations. The passage ol lime, natu ra I occurrences and direct or indirect human adivities at the site or dirtant from it may alterthe actual conditions. Client assumes allrisk! associated with such variations. !Z - AET is not responsible for inle@retations or modifications of AET'S recommendations by other persons. !,! - Should change in conditions be alle8ed, Client agrees to notify AET before eviden.e ofalleged change is no lon8er accessible for evaluation. Ll! Test borings and/or cone penetration test soundings to a proper depth below foundation Srade and the base of suitable bearin8 soils are recommended to explore the deeper unseen soil and ground water conditions. JudSments made by AET personnel regarding the suilabilhy of materials and Bround water conditions below the bottom ot an ercavation are limited if sufficiently deep test borinSs/soundinS5 are not provided by the Client prio. lo our observations and ludSment5. AET's opinions, contlusiont and recommendations are qualified to that extent. 1J(! - Pricing in the proposal assumes use of these terms and conditions. AET reseNes the riSht to amend pricing iI Client requests mdifications to the Agreement or u5e of Ctient's alternate aontract format. Any contract amendments made after Client has authorized the Services shall be applicable only io Services performed after the eltective date ofsuch amendment. The proposal and theseterms and conditions, including term5 ofpayment, shallapply to all Services perlormed prior to the effective date of such amendment. !!l - The AET proposal accom pa nying these term s and conditions is valid for thirty (30)days after the proposal issuance datetothe Client. Anyattempt to authorize services afler the erpiration date rs subiect to AET'5 ri8ht to revise lhe proposal as necessary. sEcTtot{ 2 - ol{ cau- sERvlcEs 2l- tf AET's Services are performed on an on-callbasis at the direction of the Client or its authorized representatives, Client acknowledge5 the inherent ljmitations associated with performing engineering judgments and iestinS Services on an on-call basis, including without limitation, the inability to completely evaluate, document or judge work and conditions not directly observed or tested by AET. AET's opinions, conclu5ions, and recommendations are qualifled to the extent ofthose limilations. 4s, Densitytests olfillsoils represent condiiions only at the locationt and elevations tested and do nol necessarily represent conditions laterally, above or below. AETcan only provide judgments regardingthe engineered fillsyslem toadequately supportthe desiSn construction loadings by monitorinS the filling process on a continuous basis for consistency of soiltype, moisture content, lift thickness, and compaction etfort. l! - AET requires a minimum of 24 hours'notice ofthe need for Servicei. AET willnot be liable for claims, damages, or delays related to Failure ot Client to provide adequate advance notice to AET. SECTlOl,l3 - SAFETY lJ - Client shall lnform AET of any known or suspected hazardous materials or unsafe conditions at the site. Client or its authori2ed representative(s) is responsible for the safety otthejobsite. lf, during the course ofAET'5 Services, such materials orconditions are discovered, AET reservesthe right to take measures to protect AET personnel and equipment or to immediately terminate Services. Clienl shall be responsible for payment of such additional protection costs, I! - AET shall only be responsible for safety of AET employees at the site; the safety of all others shall be Client's or other persons' responsibility SECTION 4 . SAMPI.ES 4.1, Client shallinform AETof any known or su5pected hazardols materials priorto submittaltoAET. Allsamples obtained by or submitted to AET remain the property of the Client during and after the Services. Any known or suspected hazardous material samples will be returned to the Client at AET's discretion. ACS 403C (01/25)AMERICAN ENGINEERING TESTING, INC.246 Item 11. !L! ' Non-harardous samples will be held fo. thirty (30) days and then discarded unless, within thiny (30) day5 ot the report date, the Client requests in writinS that AET store or ship the samples. Storage and shippin8 costs shall be borne solely by Client. The originalproject records prepared by AETwillremain the property ofAET. AET shallretain these original records for a minimum ofthree years following submission ofthe report, durinS which period the projed records can be made available to Client at AET's ofrice at reasonable times. SECNO S .sTAI{DARD OF CARE A€T performs its SeNices consistent whh the level of caae and skill normally p€rformed by other firms in the profession at the time ofthis service and in this geographic area, under similar budgetary constraints. scclto , - [{suRAxcE AET maintains insurance with coverage and minimum limits shown b€low. AETwillfurnish cenificates of insurance to Client upon request. ,.1- workers' comp€nsation Employer'5 Liability Statutory Limits S100,0O0 each accident 5500,000 disease policy limit S100,000 disease each employee S1,0OO,00O each occurrence 91,ooo,ooo a88re8ate srcfloN s - PRorEcT REcoRos Commercial General tiability S1,00O,0OO each accidentAutomobile Liability Professional/Pollution Liability lnsurance 51,000,000 per claim S1,000,000 a8gregate sECNO 8. DELAYS lf delays to AET'5 Services are caused by Client or Owner, other panies, strikes, natural causes, pandemic, weather, or other items beyond AET'S control, a reasonable time extension for performance of the Services shall be Sranted, and AET shall receive an equitable fee adiustment. a! - Commercial General Liability insurance will include coverage for Products/Completed Operations extendinS one (1) year after completion of AET's Servrces as outlined in our proposal, Property Damage, Personal lnjury, and Contractual Liability coverate applicable to AET'5 indemnity obligations under this Agreement. tl - Automobile Liability insurance rhall include coverage for allowned, hired and non-owned automobiles. Zf! - Professional/Pollution tiability lnsurance is written on a claims-made basis and coverate will be maintained for one (1) year after completion of AET's SeNices as outlined rn our proposal. Renewal policies durinS this period shall maintain the same retroactive date. jl,l! - To the extent permitted by appli(able rtate law, and upon Client'i sitnint of the proposal, which indud€s thes€ Terms and Conditions, and return of the same to AET, or client provided forms of acceptance as defined in Section 1.1; Oient and O!f,ner shall be named an "additional insu.ed" on AET'! Coftmer.ial General Llability Policy lForm CG Otl 14, whidr includes bl.nk€l coverate to, the Additional lnsu,ed on a Prim.ry .nd Non-Contributo.y basis), Client and Ownea shall also be named an "additional insured' on a Primary and Non-contributo.y basls on AET.S Automoblle Uability Policy (Form CA T4 74). Any other endors€ment, correrage or pollcy requlrement may resuh in additional chartes, ZJi - AETwillmaintain insurance coverage required bythis Atreement at its sole expense, provided such insurance is reasonably available, with insurance carriers licensed to do business in the state in which the project i5 located and havint a current A.lvl. gest ratint of no less than A minus (A-). Such in5urance shall provide for thirty (30) days prior written notice to Client for notice of cancellation or material limitations for the policy or ten (10) days' notice for non-payment of premium. ZZ - AET rererves the right to char8e Client for AET's costs for additional coverage requirements unknown on the date oI the proposal, e.t., coveraSe limits or policy modification includint waive r of subrotatjon, additional in5ured endorsement5 and other project specific requirements. ACS 403C (0v26)AMERICAN ENGINEERING TESTING, INC. SECIIOT{ 9, PAYMENT, II{TERCST AT{D BREACH 9J1- lnvoices are due net thirty (30) days from the date of receipt of an undisputed invoice. lnvoices wlll be paid without reductions for bond or retention. Client will inform AET of invoice que*ions or disagreements within fifteen (15) days of invoice date; unless so informed, invoices are deemed colled. a2 - lnvoices remaining unpaid for sixty (60)days shallconstitute a materialbreach olthis Agreement, permittinS AET, in its sole discretion and without limitinS any other leSal or equitable remedies for such breach, to terminate performance of this fureement and be relieved oI any associated duties to the Client or other persons. turther, AET may withhold trom Clienl data and reports in AET's possession. lt Client tails to cure such breach, all reporls asrociated with the unpaid invoices shall immediately upon demand be returned to aET and Client may neither lse nor rely upon such reports or the Services. 9!! - AET reserves the right to pursue any unpaid invoice utilizinS available remedies at law. AETexplicitly reserves its Mechanic Lien or Bond Claim ri8hts for nonpayment of an undisputed invoice. Client is responsible for paying AET erpenses and attorneytees related to collection ofpast due invoices. gfl- AET reserves the right to charSe a 2.5% fee on any payment made using a credit card or debit card. 247 Item 11. SECNO lO.CHANGE ORDERS AET'S proposal associated with this project may provide an estimated cost for the work. lf the proposal amount is a time and material estimate, or if changes occur alfecting the project scope, estimated qt antities, project schedule or other unforeseen conditions, AET will communicate with Client and request a chan8e order. However, nothinS in this agreement shallbe construed in anyway as a waiverofpayment by Client to AETfor Services authorized under this a8.eement. Approvalofa change order may b€ in writinS, by electronic communication, or any directive for additiona I Servrces. SECIIO'{ 12. UTIGATIO REIMBURSEM' I Except for matters relatingto non-payment of fees, which is Soverned by Section 10 hereof, payment of attorney's fees and costr associated with lawruits or arbitration ofdisputes between AETand Client, which aredismissed or are judged substantially in either party's lavor, rhallbe paid by the non-prevailinS party. Applicable costs include, but are not limited to, anorney and expert witne55 fees, coun costs, and other direct corts. SECNO]{ 13. MUTUAL I OEMTIFrcANOT 13J!, Subject tothe limitations contained in Sections 14 and 17, AETagrees to indemnifyClient from and against damages and costitothe extent caused by AET'S negligent performance ofthe Services. lLe - Client agrees to indemnily AET from and aSainst damaSes and costs to the e ent caused by the intentionalacts or negligence ofthe Client, Owner, Client's contradors and subcontractors or other third panies. ltl - lf Client has an indemnity agreement with other persons or entities relatin8 to the proiect for which AET'S Services are performed, the Client shall include AET as an Additional lnsured. 13:1! - AET'S indemnification to the Clienl, including any indemnity required or implied by law, is llmited solely to losses or damaSes.aused by its failure to meet the standard ofcare and only to lhe extent of its neglitence. sEcTlot{ t4 - Not{-soltcranol{ Each party to this Agreement (a "Parly") aSrees that it will not encoura8e, induce, or actrvely solicit any employee of the other parly to leave their employment for any reason, provided that neither Party is precluded from {a) hiring any such employee who has be€n terminated by a Party or its subsidiaries prior to commencement ot employment discusrions between a Party and such employee, or (b) solicitinS any such employee by means oI a Beneral advertis€ment o. throu8h an employment aSency that does nol specifically pursue the employee, or (a) hirin8 employees or former employees otthe other Party who contact the Party on tts own accord. This Non-Solicilation provision shallbe effedive and enforceable for six (6) months tollowing termination ot this ASreement. SECIION 15. MUTUA WAIVER OF COI{SEOUENTIAL DAMAGES Except as specifically set forth herein and to the extent p€rmitted by applicable law, Client and AET waive against each other, and each other't of{icers, dtedors, members, subcontractot agents, assigns, successors, partners, and employees any and all claims for or entitlement to special, incidental, indirect, punitive, or consequential dama8es arising out of, resuhin8 from, or in any way related to the Serviaes provided by AET under this ASreement. This mutual waiver of consequentia I damaSes includes, but i3 not limitedto, thelollowinSr loss of profrts; loss oI revenuej rental costs/expenres incured;loss of income; loss of use of property, equipment, materials or services; loss of opportunity; los5 of rent; loss of good will; loss offinancinS; loss of credit; diminution of value; loss of business and reputation; loss of management or employee productavity or the seNices ot such persons; increased financin8 costsi cost ot substitute facilities; cost ofsubstitute goods/property/equipment; cost of subst itute services;and/or cost of capital. This mutualwaiver is applicable, without limitation, to all .onsequential damages due to either party's termination of this Ag.eement in accordance with the provisions oflhe Agreement and related documents and shall survive any such termination, SECNON 16. UMITANOI{ OF UABIUTY To the fullest extent permitted by applicable law, the total agSregaie liability oI AET and its office6, directors, partners, employees, subcontractors, agents, and suUconsullants, to Clrenl and/or Clenl ! employees, officers, directort members, agents, arsignr, succeisors, or partners. or anyone claiminS through Client, for any and all rnluries, d.magps. cl.rm5, lor!e!. or pxponses (rncluding dllorney's tpes and costr) anring out oi, reeultrng from or in any way related to Services provided by Afffrom any cause or causes, includin& bul not limited to, it! negligence, professional errors and omissions, strict liability, breach of contract, or breach of warranty shall not erceed the total compensation in excess of costs received by AET for Serviaes or S50,00O, whichever is less. The limitation ofliability set forth herein does not applytoclaims arisinS solely out ofor related to the willrulor intentionalacts ofAET. SECTIOI{ 17 - POSTING OF I{OTICES ON EMPI.OYEE RIGHTS Effeative June 21, 2010, prime contracts with a value of S100,000 or more and signed by federal contractors on projects with any agency of the L,nited States government must comply with 29 CFR Part 471, which requires physical poslang oI a notice to employees of thek rights under Federal labor laws. The required notice may belound at 2.9J&!89[!g!Eg!!E!9!!9!!!4rP9447' AooendixAtoSuboort A. The reBulation also has a "flow-down" requirement for subcontractors under the prime aSreement for subcontracts with a value of S10,000 or more. AET requires strict compliance of its subcontracto.s workinS on federal contracts subiect to this regulation. The reSulation has specilic requirements for location of posting and language(s) for the poster. ACs 403C (01/26)AMERICAN ENGINEERING TESTING, INC. SECNON 11. MEDIATION !LL- Except for enforcement of AET's riShls to payment for Services rendered or lo a55ert and/or enforce its lien raShls, includinB without limitation assertion and enforcement ol mechanic's lien rights and foreclosure of the same, Client and AET aSree that any claim, dispute or other matter in question arising out of or related to this Agreement shall be 5ubject to mediation as a condition precedent to arbitratlon or the institution of legal or equitable proceedings by either party; provided however that if eilher pany fails to relpond to a request for mediation within sixty (50) days, the party requesting mediation may without further notice, proceed to arbitration or lhe inslitution of legal or equilable proceedings. lt3 - Mediation shall be in accordance with the Construction lndustry Mediation Rules ot the American Arbitration Association. Request for mediation shall be in writing and the parties shall share the mediator's fee and any frling fees equally and each party shall pay their own ieSal fees. The mediator shall be acceptableto both parties and shall have erperience in commercial construction matters. 248 Item 11. SECTION 18 . TERMII{ATIOI{ After 7 days' written notice, either party may elect to terminate work for justifiable reeson,. ln this event, the Client shall pay AET for all Services performed, includinE demobilization and reporting costs to complete the Services. sEcno 19 - SEVERAB|UW Any provisions oI this ASreement later held to violate a law or regulation shall be deemed void, and all remaining provilions shall continue in force. However, Client and AET will in Bood Iaith attempt lo replace an invalid or unenforceable provision with one lhat is valid and enforceable, and which comes as close as possible to exprersing the intent o, the originalprovision. sEcno 20 - 60vERr{r1{G r.aw This ASreement shall be construed in accordance with the laws of the State of Minnesota without reSard to its conflicts of law provisions. SECNON 21. E TIRE AGRCCMENT This Agreement, includin8 these term s and conditions and attached proposaland appendicet, is the entireagreement betweenAETand Client. ReBardless of method ofacceptance otthis Agreement bythe Client,lhis Agreement supersedes any written or oralagreements, including purchase/work orders or other Client aSreements submitted to AET afterthe start oI our Service!. Any modifications to this ASreement must be mutually acceptable to both parties and accepted in writing. No considerations will be given to revrsions to AEIS teams and conditions or alternate contraat tormat submitted by the Client as a condition for payment of AET'S accrued Services. sEcnor 22 - strE AccESs. u txRclouNo FAouflEs AnD co srRuclo srAxtl{G lcoflSTRucnon} 4! - client will furnish AET safe and legal site acce55. ?!3-withtheexceptionofpublicutilitieswhi(hAETwillcontactstate'callbeforeyoudig"notificationcenlers(e.9.6opherStateOnecallinMinnesota), Client willmark or cause lo be marked the location ofallother underSround utilities and structures (Facilities) that service orare located on the site. AET shall be entitled to rely upon the accuracy of all location intormation supplied by any source. 22:l - Client shall hold harmless, indemnify and delend A€T from all claims, damaSes/ losses, fines, penalties and expenses (including attorney's fees) arising out oror related to the followinS: a) Facilhies that are nol shown or vary from the locations shown on any plans or drawings, b) Facilities that are not located by or vary ftom the locations marked by Client, Sovernmentalor quasi-Sovemmental locator pro8ramt or private utility locatioS sedices, or c) any other Facilities that are not disclosed or \rdry from locations provided by the Client. The obligation to defend AET shall be independent of the obliSation to indemnify and hold harmless AET and shall be with independent counsel acceptable to AgT. 3?J! - The location and elevation of a proposed structureor facility 5hallbe ltaked (with offsets) and controlled by slrveyinS or GPS equipment byothers. AET's measurements are made in relation to that informataon. The reliability of any opinions, conclusiont and recommendations based on those measurements i5 slrictly dependent on the accuracl ofthe stakinS or GPS information provided by others. 2a! DurinS construction, obs€rvations and testinS Services a.e based on the positioning ol the formwo* by the contractor or ils subcontractor. AET will not be responsible fo. any errort or dama8es resulting ftom improper iocation or positioninS of the lormwork. ?3JE - Client acknowledges that in the normal course ol it Services, AET may unavoidably alter existinS site conditions or affect the environment in the are b€ing studied. AETwilltake reaionable preaautions to minimize alteration5 to the she or existinS materials. Restoration ofthe site is the responsibility of the client. SECNOI{ 23 Ui|DENGROUI{O UTIUTIES A O STRUCTUR:S A D TACILIIIES IGEOTECH) ?3::t - Public Utlities:AET's sole responsibility under this secfion willbe to contact the state "call before you dig" notftcaton center (e.9. Gopher stale One Call in Minnesotal, if such an entity exists, for location informatio^ of public utilities only. AET shall have no obliSation to proceed with the work until Client has fully complied with all the requirements of thi5 Section 23. 2I! - Private U6li6es and allother Equipment or Facilitiei: Client will mark or cause to be marked the location of allother Facili6es, Equipment andlor Utilities that service or are located on the site inaludin8 but not limited to private udlitiet. aET shall be enitled to rely upon the accuracy ot all locahon information supplied by any source including the Client. 311- Client acknowledges that location data may be incorrect or that some Facilities, Equipment or Utilities may not be capable of location and Clent fullv acknowledger and accepls this risk and waives.ny claims aSainst AET for dama8es or claims arisinS out otor in any way related to ancorrect locations of Utili6es, Equipment or Facilities incapable of locaion. 234 - Client shallwaive as aSainstAETand frrther hold harmless, indemnifyand defend AET from allclaims, damages.losses, fine5, penahies and expenses (including attorney's Iees) by any third parties arising out of or related to the followinS: a) Faclllties and utilities that are not shown or vary from the locations shown on any plans or drawin8J, b) Facilities and utilities that are not located by or vary taom the locations ma ed by Clienl, governmental or quasi-governmental locator programs, or private utility locating services, or c) anyother Facillties or utilities that are not disclosed orvary from locations p.ovided by the Client. The obligation to defend AET shall be independent of the obligation to indemnify and hold harmless AET and shall be with independent cou nsel acceptable to AET. AMERICAN ENGINEERING TESTING, INC.ACS 403C (01/26)249 Item 11. THla CERTIFICATE IS IgSUED A8 A MAT?ER OF II{F()RII,IATION ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE HOLOER. THIS CERTIFTCATE DOEA NOT AFF|R ATIVELY OR NEOATIVELY Al,lEND, EXIEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. THIS CERNF|GATE OF INgURANCE DOES NOT CONST]TUIE A COMTRACT BETWEEN THE ISSUING INSURER(s), AUTHORIZED REPRESENTATTVE OR PROOUCE& AND THE CERTIFICATE HOLDER l',PoRTANT:rlhocelollcat6holdorlsalADbmoNALlNsURED'rhepoltcy(l..)musthave@ ll SUBROGATION lS WAftED, lubroc{ lo thc tormt and condnlont of tho pollcy, G6rt ln pollclo! m.y r.qslr. .n .ndoE.mlr . A jrLment on thll carflf,c.t. do.. not co.rtor d!ht! lo lho c.,tllcrte tEldor lo llsu of such olldorsomantG). ?BotlUcER l,oclbo CqrF icr, EC DBA Loclae hnree Bml.fl, LLC in CA cA llen . *0F15767 4,14W.47lhst Si!,900 Kros,s Ctty MO 6tI l2Jglx (8lO%G90{0 lc8u@lo.Liorlcoo PtlotlE II{SUfi ER(aI Af FOROIN6 COVERAGE rNslREiA:The Phoenix Insurance Comnanv 25623 lagrnEo 1562985 AMERICAN ENGINEERING IESfiNG, INC. 550 CLEVELAND AVE. N sT. PAUL, MN 551141804 1x6qqEr g,Travelers Propeaty Casudty Compaly of Americ!25674 urqrRERc ' Continental C.asualtv Comoanv 20443 INSURER D: INSUNER E: CERTIFICATENUMBER: 2221 |1D021 COVERAGES REVISION IHIS IS TO CERTIFY THAT THE POUCIES OF INSUMNCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED MMED ABO\iE FOR THE POIICY PERIOD IND'CATED. NOTWTHSTANDING ANY REOUIREMENI, IERM OR CONOMON OF ANY CONTRACT OR OTHER DOCUMENT IVITH RESPECT TO WHICH fiIS CERTIFICAIE MAY BE ISSUED OR TIAY PERTAIN, ]HE INSUMNCE AFFORDED BY THE POLICIES DESCRIBED HEREN IS STISJECT TO ALL THE TERMS, EXCLUSIONS AND CONDMONS OF SUCH POUCIES. LIMITS SHOW{ MAY HAVE BEEN REDUCED BY PAID CIAIMS, INSR I urr9 EACH OCCUAFENCE r 2-000.000 t 1.000.000 Mm aP (ArU oor F|9)r 25.000 PERSONA! A ADV ITIJI,IRY t 2.000.000 GENEFAL AGGREGAIE t 4.000.000 PROOUqS. @UP/OP AGG r 4,000,000 1ttno26 I CO'I!'ERCIAI GEXEFAL LiAEIUIY x CONT, LIAB/XCU GETI1 AGGREOATE UMII APPLIES PER I [---] pno. f---lt l JEsr L IxPOIICY LOC N N P{3G08963389,P}IX-26 v1n021 r 2.000.000 BODIY liLJURY (P.. p.ren)i xxxxxxx BODI"Y IIJURY (P.. €cdd$l)I XXXX)OCK t xx)oooo( 111t2027BAUIOMOBILE L[ABIUTY OWITED AUTO€ ONIY HIFED ,IJTOS Ot[Y SCHEOUTEO AUIOS NOx{WtlED AUTOS ONLY N 8 l0-88961693-26434 1^n0 r xxxxxxx x t 5-000-000xT'ERELTAUAE EXCESII LIAB occt R AGGREGATE s 5.000.000 N N cwa02t26to:2&43 vtn027 s xxxxxxx B oEo x STATUTE I OIH.IEF E.L EACH ACOOIENT r l-000.000 E.L OISEASE . EA EAIPLOYEE r 1.000.000 N 1.rB,BE969t 6E-26434 l1Dg26 lllt2027 E,L C'SEASE . POIICY LIMTI s 1,000.000 B VYORKEFI COTPENSAIION AIIO EIJPIOYEN$ LIASIUTY AXY mOpflErOR/PAETNEiTEXEclrrlVE OIf ICER/llEMBER EXCI UDE0? OESCRjPnON OF @ERAIIONS b.lti C PROFESSIONAL LIABIUTY INCL POLLUTION INCIDENT N N ECI,25.{066939 vna26 1 n027 EACH CLAIIWAGGREGATE $5,000,000/55,000,000 DElGFnno oFoPERAIDMI,IoCAT|ONS,VEHTLES ( coRD 1ol,ldl0dbl R.m&t. aBh.rtul., mt, b. drrdr..l ll.lim.p.a L rquhd) CERTIFICATE H SHOUI.D ATY OF IIIE ABOVE DESCNIBEO POUCES BE CAI{CELLEX} BEFORE IHE EXFIRATION DATE THEREOF. NOITICE VYILL BE DELIVERED II'I ACCORDAICE wtTH TI{E POUCY PR(nIAloNS. I 22:217726 EVIDENCE OF INSI'RANCE ,4*11 AIJIIIOREEO kl olg 5 acoRD 25 (2016103)The ACORD nam. and logo aro rBglstorod mar*s ot ACORD An dghB .ss.rved. CERTIFICATE OF LIABILITY INSURANGE I o rE (ur/Eo/YYYnI wnnozs x N \1v2026 tr 1 250 Item 11. ,.,,'W_9 Request for Taxpayer !dentiflcatlon Number and Certlflcatlon Co lo www.i6.govlFon !y9 ,or inatructions and th€ lat.tt inlo.mation. Oiv€ ,orm to the roquo3lor. Do nol scnd to thc lBS. la6!. M!r.h 2q2., O.p.nmlnr ol ltr. Tr..!ury lnlanEl R!v.nu! S.ruc. Belore ? LlsI account ^umb6(r) h.r.loplio.tal) ldentification Enter your TIN in lhe appropriate box. The flN providod must match the name given on hne 1 lo avord backup withholding. For indrviduals, this is g6n€rally your social gocunty numbor (SSN) Howov€r. lor a rosident alion, sole propriotor, or diareg6rd€d enllly. seo the insl.uct{ons for Pall I laler. For othor entities. i ls your employar idenlilic5lion number {ElN). ll you do nol have a nun|bor. s€6liow to gDl a ,iru. laler. Note It lh€ accounl is in rnore than ooo narn6. soe the anslruction! tor linc 1 S€o 6lso t'yhrt lVarro ard Nutrr,tt.t To Give lhe Requasilr lor Ouidolin€3 on whos€ number lo ont6f. r€laled lo the purpose ol Form W-9, se€ A/pose ol Fo n.l*w 't Nar.€ ol antitylndMi,ual. An ontry b 'rquittl (Fo. ! elc p.oprirro o. dla..gsrd.d .rrtny, .nlar tha own€.'r namG on lin6 I , lrld .nl.t !h. bJana6!/d6Bgardod .ritty'c 6im. on llna 2.) EERING TESTING tNc. 2 BGin€ss nad|€r'di!..9a.dad entlty nam€. il difl.renl lrcm abov€ I E' s.t OE .ttAT t E a €,Gmplohs lcod6! apply only lo ciflain onln'.6. ^ot individlJa s. i.. in lnjcliti3 06 DaOo 3) Et.mpr pay6. cod6 (il any) Eramption troo Fo.aign Aacolll Tlr Compilmc. Act (FATCA) rlpon'oq (&pties to.cctuds ffiintar ed .xnsida tte urrLt srrras / R€qu.!l6r's na e and lddress loplbnan Soclrl s.cu.hy .u'nb.r or Certification Und€r pgnaltios of por,ury, I cortlty lhal: I - The numb€r shown on this lorm b my correct tatpayer idenlificalion numbcr (or I am waiting tor a nutnbcr to bc issu€d lo fllo); and 2. I am not sublecl to baclup withhoklng b.cause (a) I am .xeripl horn backup wilhholdng, ot (b) I haw not baen iotifi€d by th6 lnlemal R€venue Service (tRSrthat I arn subi6cr to backrrp withholding as a r6ull ol a laib.. to ropod all lnter63t or divijonds. or (c) ths lRS has notili€d me thal I am no longer rubiel lo bac*up wtnhok ino; and 3. I am s lJ.S. cililoo or oth.r U.S. poBon (defir|ld bolo,ll); and 4. Th€ FATCA cods(s) onlored on this lo.m (l any) indicating thal I am cx6mpt from FATCA r6porlin0 i3 conoct. Cartficalton hra&rrcdo,rG you rrust crosl' out h€m 2 abov6 il lloo hsv6 b€co nolitEd by thc IRS ihal you ara curlntly 3utrjccl lo b.ckup wilhholding because you have la ed to report all hterest and drvidends on your lar relurn. For rcsl Blate transactions, iem 2 doos not apply. For morlq6ge intelesl paid acqusitbn or abando^m.nt ol secued ptoparty.canE&tbn o{ dabt. conlributions to an individual ratiErncnt arranlcmsni {lRA), and. generally payinents 3a Chcd( lha 6pprcprial6 box to. lad6Tal let cLssttlcatDn ol thc entlty/jndivdual who3a rudr. ls .nlrad o^ lina I . Ch€ct o.iy da oi lha lolbrnrg !ar.n lrx.3 I tmlu[uurotc or"artao. ! c corpo.air E s corpo.ltbn E carttrsttip E Tru 6.tele E LrC. EdEr ln. lil cl.3siritatron (C. C cqporallon. S = S corporrtDn P = P.rtn Ghp) iaolc Ctrct tlE 'LLC- bor alova .rd, io th. oriry 3pe. ed€. rh€ 8pp.op.ho cod. (C. S. o. P) ,!. th. Itr clsrsllication ol th€ LLc. u{aas h b a dlsragardcd .ntity. A dlltEgErlad antity lhou6 lrtlaad cnocx th. aPprop.Lr€ bor lor lho br chs,ificltbrl ol lB otrrla E One. (sge inst^,crb.6) S lt on lin€ 3a you ch.ctod 'ParhG6nip" o. 'Tn,3v€91t1.." or ch.cr€d "LLC' ard .'n€r!d 'P' al il3lar cL$lllcltlon. and you rr! provrding llr! torm to a ptllr..thlp. ln.l. o. elialo in lrhEn Fr hava an ofrr6rip lnt r6t. chaci ihb bor il yqJ havs rny to..ig6 parrrE6, owr.G. o. b€n€fictrb! se. inslnrcllo.E tr 5 r6dre3s (6uno€r. st.€.i, and apt o.3uhe no ). s.e instrucllots 550 CLEVELAND AVENUE 6 Cny nale. and ZlPcode ST. PAUL, Mtil 55llil Emdoy.r id.nlttrcerion numb.r 141EEEEEE oths than inlerest an{, divideoals.lo tha crtiicdro.. brrl must Olovide conact TlN. Sac lha insttr.Jclons tor Part ll, laler Sgn.turG ot P,U Cl--ir/*,-a General lnstructions S€clion rBteronces are to lhe lnternal Rovonuo Codo irnlssa othorwis€ not€d. Fulrrt davalopdr.rlt3. For th6 laloll inlornalion aboul doveloFr€nls relaled lo Form W'9 and its instruclions, suct as logislalion €nact€d alter lhey wore published. Eo lo www.its.govlFomlt\g- What's New Lin€ 3a has b€co rnodik to clarity how a disregarded enlily complotss this line. An LLC thal is a disrsgerdod oniity should cfreck Ut€ approprial€ box tor th€ lax cl6ssilicolion ol lls owner. Othanvb6. it should chock the "LLC" box anal enlar ils epptopriate tax claisiflialion. Now line 3b ha3 b6on ad<led to thig lorm. A flow'lhrough entily is requlled lo cornpl6t6 thas lme to indicats lhal il has direcl ot indiT€cl tor€ign pa(nors, own€rs, or b€ieficiari€s wh€fl it p.ovidos the Form W-9 to another tlow-through cnlily in which il has an own€rship interosl. This change b int€rd€d lo provrdo a ltow_through ontrty with intorn€tion r€garding lhc status of its indirecl toreiJn partn€rs, ownors, or ban6licia.i.s. 90 lhat it can satb, any applicabla roporling r6qurem€nts. For axarnplo, a pa.tn6rship lhat ha3 any rn<liroct loreign partners may be roquirGd to comdote S6hgdrros K-2 and K-3. S€e lhe Paatn€rsHp lnslrucllons lor Schodulos K-2 and K-3 (Form 1065) Purpore of Form An individualor entlty (Form W-9 requester) who ls roquired to lile an info.rnation r6tum wilh th6lRS is giving yorr lhig torm because lhoy orir I ZAZG Car No. 10231X Fom W-9 (8€v 3 102at Sign Here Part I Part ll 251 Item 11. , terrclcon 13400 15th Avenue North Plymouth, MN 55441 P (754) 489-3r00 Terracon.com March 18, 2026 Attn: Kevin Hansen RE:Proposal for Geotechnical Engineering and Soil Sampling Services City of Columbia Heights - New Public Works Facility 37th Avenue Northeast and Madison Street Northeast Columbia Heights, Minnesota Terracon Proposal No. PMP265051 Dear N4r. Hansen: We appreciate the opportunity to submit this proposal to the City of Columbia Heights to provide Geotechnical Engineering and Soil Sediment Sampling services for the above- referenced project. The following are exhibits to the attached Agreement for Services. Exhibit A Exhibit B Exh ibit C Exhibit D Exh ibit E Our estimated fee to perform the Scope of Services described in this proposal is $47,a5o. See Exhibit D for more details of our fees and consideration of additional services. Your authorization for Terracon to proceed in accordance with this proposal can be issued by signing and returninq a copy of the attached Agreement of Services. S in cerely, Terracon 7-z Debra A. Schroeder, PE Senior Engineer Kyle M. Shubert, PE Senior Engineer Facilities lEnvironm€ntal I Gcotcchnical I Materaals City of Columbia Heights 637 38th Avenue Northeast Columbia Heights. Minnesota 55421 Project Understand ing Geotechnical Scope of Services Environmental Soil Sampling Scope of Services Compensation and Project Schedule Slte Location 252 Item 11. terraco Relerence Number Pr,rP265051 AGREEMEI{T FOR SERVICES This AGREE E T is betv\€en City of Columbia Heights MN ("Client") and Tenacon Consullanls. lnc. ("Consultant) for SeNices lo be provided by Consultant for Client on the City of Columbia Heighls - New Public Works Facility project ("Project"), as described in Consullant's Proposal dated 03/18/2026 ('Proposal"), irrcluding but not limited lo the Projecl lnlormation section. unless the Project is othetulse described in Exhibit A lo this Agreemenl (wtich seclion or Exhibit is incorporated into this Agreement). l. Scopc ot Sarylcca, The scope of Consultant's services is described in th€ Proposal, including bul not limited lo lh€ Scope ol Servaces section ("Services"), unless Services are otheNise described in Exhibit B to this Agreement (which seclion or exhibil is incorporated into this Agreement). Porlions of the SeNices may be subcontracted. Consullanl's Services do not include the invesligation or deteclion of, nor do recommendations in Consultanl's reports address lhe presence or prevention of biological pollutants (e.9., mold. fungi, bacleria, viruses, or their byproducts) or occupant safely issues, such as vulnerability to nalural disasters, lenorism, or violence. lf Services include purchase of sofiware, Client will execute a separate sofiware license agreemenl. Consultant's findings, opinions, and recommendations are based solely upon dala and informalion obtained by and tumished to Consullanl at the tirne of the Services. 2. Acc.pt.nco/ f.minallon. Client agrees thal execulion o, this Agreernent is a malerial elemenl of lhe consideration Consullanl requires to execute the SeNices, and if Services are initiated by Consullant pnor io execution ol this Agreemenl as an accommodation for Client at Client's request, both parties shall consider that commen@ment of Services constitutes formal acceptanc€ of all lerms and condilions of thas Agreemenl. Additional terms and conditions may be added or changed only by w,itlen amendrnenl to this Agreement signed by both parties. ln the evenl Client uses a purchase order or other form to administer this Agreement, the use ot such form shall be for @nvenience purposes only and any addrlronal or conflicting lerms it contains are stdcken. This Agreement shall not be assigned by either party wilhout prjor witlen consent of the other pany Either party may terminate lhis Agreemenl or the Services upon writlen notice to the other. ln such case. Consultanl shall be paid costs incuned and fees eamed to the dale of termination plus reasonable costs of closing the Projed. 3. Ch.ng. Ord.r3. Client may request changes lo the scope of Services by alterirq or adding to the Services to be performed. lf Clienl so requesls. Consultant will retum to Clbnl a slalemenl (o. supplemental proposal) of the change getting forth an adjustment lo the Se.vices and fees for the requested changes. Following Client's review, Client shall provide wrinen acceptance. lf Client does not follow these procedures, bul instead directs, authorizes, or permits Consultant to perform changed or additional $Iork, lhe SeNices are changed accordingly and Consultant will be paid for this wo* acrording to the fees staled or its cunenl fee schedule. lf projecl condilions change materially trom lhose obgerved at the site or described to Consultant al the time of proposal, Consultant is entitled to a change order equitably adiusting its SeNic€s and ,ee. ra. Comp.||'.tion and T.fir. o, P.yin.nt, Client shall pay cornpensation for lhe Services performed at the fees staled in the Proposal, including but not limited to the Compensalion section, unless fees are olheMise slated in Exhibit C lo thas Agreement (wtrich section or Exhibil is incorporated into this Agreement). lf not stated in either, fees will be according to Consullant's currenl fee schedule. Fee schedules are valid for the calendar year in which they are issued. Fees do not include sales tax. Clienl will pay applicable sales lax as required by law. Consullanl may invoicr Clienl at least monthly and payment is due upon receipt of invoice. Client shall nolify Consultanl in \4riting. at the address below, within 15 days of the dale of the invoice if Clienl objecls to any portion of the charges on lhe invoice. and shall promptly pay the undisputed portion Client shall pay a linance fee of 1.5% per monlh. but not exceeding the maximum rate allo$€d by law, tor all unpaid amounls 30 days or older. Clienl agrees to pay all colleclion-relaled costs thai Consultant incurs, including attorney lees. Consultant may suspend SeNices for lack of timely payrDenl. lt is the responsibility of Client to determine wiEther federal, slate, or local prevailing wage requirements apply and to nolify Consultant if prevailing wages apply. ll it is later determined that prevailing wages appty, and Consultant was nol previously nolified by Client, Client agrees to pay the prevailing wage from that pdnt forward, as u€ll as a relroactive payment adjustmenl to bring previoGly paid amounts in lane wth prevailing wages. Clienl also agrees to detend, indemnify, and hold harmless Consultant from arry alleged violations made by any govemmenlal agency regulating prevailing wage aclivity fo. failing to pay prevailing wages, including the payment ol any fnes or penalties 5. Thlrd P.rty R.li.nc.. This Agreemenl and the SeNices provided are for Consullant and Client's sole benefit ard exclusive use wth no third party benefciaries intended. Reliance upon lhe SeNices and arry work product is limited to Client. and is not inlended for third parlies other than those who have executed Consultanl's rcliance agreement, subject to the prior approval of Consultant and Client. 6. LI TTATION OF LIABILIIY. CLIET{T ANO COT{SULTANT HAVE EVALUATEO THE RISKS ANO REWARDS ASSOCIATED wlTH THIS PROJECT, IICLUDING CONSULTAI{TS FEE RELANVE TO THE RISKS ASSU ED, AND AGREE TO ALLOCATE CERIAIN OF THE ASSOCIATED RISKS. TO THE FULLEST EXTENT PER ITTEO BY LAW, THE TOTAL AGGREGATE LIABILITY OF COI{SULTANT (AND ITS RELATED CORPORATTONS At{D E PLOYEES) rO CLtEt{T AND THTRD PARTTES GRAI{TEO RELTANCE tS U TTEO TO t5o,0q}, FOR ANY AND ALL II{JURIES, OAIAGES, CLAI S, LOSSES, OR EXPENSES (INCLUOING ATTORIEY At{D EXPERT FEES) ARISING OUT OF CONSULTAN?S SERVICES OR THIS AGREEiTEI{T. PRIOR TO ACCEPTANCE OF THIS AGREE EIT A D UPO}{ WRITTET{ REOUEST FROTII CLIE T, COI{SULTANT lrlAY NEGOTIATE A HIGHER LI ITATION FOR AODITIOiIAL CO SIDERATIOI{ lN THE FOR OF A SURCHARGE TO BE ADOED TO THE A OUNT STATED Ir{ THE COTIPEIISATION SECNO OF THE PROPOSAL. THIS LIM|TATION SHALL APPLY REGARDLESS OF AVAILABLE PROFESSIONAL LIABILITY INSURANCE COVERAGE, CAUSE(S), OR THE THEORY OF LIABILITY, INCLUOING NEGLIGET{CE, II{OEIINITY, OR OTHER RECOVERY. THIS LIIIITANO{ SHALL }{OT APPLY TO THE EXTENT THE DAMAGE IS PAID UNOER CONSULTA -|.S COTIiIERCIAL GEt{ERAL LIABILITY POLICY. 7. fnd.mnlttr/St.tu{. ol Limlt tlon.. Consultant and Client shall indemniry and hold hannless the other and their respeclive employees from and against legal liabilty lor claims, losses, damages, and expenses to th€ extent such claims, losses, damages, oa expenses are legally delermined to be caused by their negligent acls. errors, or omissions. ln the evenl such claims, losses, damages, or expenses are legally determined to be caused by the joint or concurrent negligence ol Consultant and Client, they shall be bome by each party in proportion to its own negligence under comparalive faull principles. Neither party shall have a duly to defend the other party, and no duty to defend is hereby created by this indemnity provision and such duty is explici y waived under this Agreement. Causes of action arising out of Consultanl's SeNices or this Agreement regardless of cause(s) or the theory of liability, inctuding negtigence, indemnity or other recovery shall be deemed to have accrued and lhe applicable statute of limitations shall commence to run nol later lhan the dale ofConsultant's substantial complelion o, Services on the projecl. E. W..r.nty. Consultant will perform the Services in a manner consistenl with that level of care and skill ordinarily exercased by members ot the profession cunently practicing under similar conditions in the same locale. EXCEPT FOR THE STANDARO OF CARE PREVIOUSLY STATEO, boITsULTII.IT AKES No WARRANTIES oR GUARA TEES, EXPRESS OR IIIPLIEO, RELATII{G TO CONSULTANTS SERVICES AND CONSULTAI{T DISCLAII$S At{Y IMPLIEO WARRAI{TIES OR WARRANTIES I]I|POSED BY LAW, INCLUOING WARRA'{TIES OF iIERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 9. lnauranca. Consultant represents that it now carries, and \4ill continue lo carry: (i) workers' cornpensalion insurance in accordance with the laws of the states having jurisdiction over Consultant's employees vJho are engaged in lhe Services, and employer's liabality insurance ($1.000,000); (ii) commerciat geneiat tiability insurance ($2,OO0,OOO occ / $4,000,000 agg); (iai) automobile liability insurance ($2,000,000 B.l. and P.D. combined single timit); (iv) umbre a liabitity ($5,OOO,OOO occ / agg); and (v) professional liabiiity insurance ($1,000,000 claim / agg). Certiricates of insurance will be provided upon request. Ctaent and Consultant shall waive subrogation againsl the other party on all general liability and property coverage. Rev. 11-22Page 1 of 2 253 Item 11. Reference Numb€r P1,1P265051 lO. CONSEOUINTIAL DAIAGIS. I{EITHER PARTY SHALL BE LIABLE TO THE OTHER FOR LOSS OF PROFITS OR REVEiIUE; LOSS OF USE OR OPPORTUNIW; LOSS OF GOOD wLL; oOST OF SUBSTITUTE FACILITIES, GOODS, OR SERVICES; COST OF GAPITAL; OR FOR AI{Y SPECIAL, CO'{SEOUEIfflAL, INDIRECT, PUNITIVE, OR EXEIPLARY OA AGES. ll. Dl.put. R..olutlon. Client shall not be entitled to assert a Claim against Consultar{ based on any theory of professional negligenc! unless and until Client has obtained the wdnen opinion Irom a registered, indepehdent, and reputable engineer, architect, or geologist that Consultant has violated the standard of care applicable to Consultant's pedormance ot the SeMces. Client shall provide this opinion lo Consullant ard the parties shall endeavor to resolve lhe dispute within 30 days, afrer wtlich Client may pu6ue its remedies al law. This Agreement shall be governed by and construed according lo Mannesota law 12. Sub.ud.c. Explor.tloni. Subsurface conditions throughout the site may vary from those depicted on l€s of discrete borings, test pits. or other exploraiory services. Client undectands Consultanl's layout ot boring and tesl locatiorE is approximate and that Consultanl may deviale a reasonable distance from those locations- Consultant will lake reasonable precaulions to reduce damage to the site \ahen pertorming Services; ho!{ever. Client accepls that invasive services such as drilling or sampling may damage or alter ll€ site. Site restoration is not provided unless specifically included in lhe Services 13. T.itlrte .nd Ob..rv.tlon., Client understands lhat testing and observation are discrete sampling procedures, and that such procedures indicale conditions only at the depths, locations, and times the procedures $/ere performed. Consullant will provide test results and opinions based on lesls and feld observations only tor lhe work tested. Client understands thal tesling and observalion are not continuous or exhaustive, and are conducted to reduce - nol eliminate - projecl risk. Client shall cause alllests and inspeclions oflhe site, materials, and SeMces performed by Consullant to be timely and properly scheduled in order tor the SeNices lo be performed in accordance with the plans, specifcations. contract documents, and Consultants recommendations. No claims for loss or damage or iniury shall be brought against Consultant by Client or any third party unless all tests ard inspeclions have been so performed and Consullant's recommendalions have been follo\€d. Unless otherwise slated in the Proposal, Client assumes sole responsibility Ior determining whettEr the quantity and lhe nalure of Services ordered by Client is adequate and sufficient for Client's inlended purpose. Client is responsible (even it delegated lo conlractor) for requesting services, and notilying and scheduling Consultant so Consullanl can perform these SeNices. Consullant is not responsible for damages caused by SeMces nol performed due lo a faalure lo rcquest or schedule Consullant s Services. Consultant shall not be responsible for the quality and completeness of Client's contracto/s r.\ork or lheir adherence to the projecl documents, and Consullant's pertormance of testing and observalion seMces shall not relieve Client's contractor in any way from its responsibility for defects disclvered in ils work, or create a waranly or guaranlee. Consultant will not supeNise or direcl the work performed by Client's contractor or ils subconlraclors and is not responsible for lheir means and methods. The exterEion of unit prices with quantities to establ,sh a total estimated cost do€s not guarantee a maximum cost to complete the Services. The quantilies, when given, are eslimales based on conlract documenls and schedules made available al the time of the Proposal. Since schedule, performance, production. and charges are direcled and/o. conkolled by others, any quantity extensions musl be considered as estimated and nol a guaranlee of maximum cosl. '14. S.mpl. Dl.po.hlon, At!.ct.d L.tcrl.l3, .nd lDd.mnlty. Samples are cohsumed in testing or disposed of upon complelion of the testing procedures (unless slated otheMise in the Services). Client shall fumish or cause to be fumished to Consultant alldocuments and inlormalion known or available lo Client that relate to the identity, location, quantity, nature, or characledslic of any hazardous waste, toxic, radioactive, or contaminated materials ("Aflected Materials") at or near the site, and shall immediately transmat new, updaled, or revised information as it becomes available. Client agrees lhat Consultant is nol responsible for the disposition of Aftecled Materials unless specmcally provided in the Services, and that Client is responsible for directing such disposition. ln no evenl shall Consultant be required lo sign a hazardous wasle manilest or take tille to any Affected Materials. Client shall have the obligation lo make all spill or release nolificalions to app.opriate governmental agencies. The Clienl agrees that Consulant neither deated nor contributed lo the creation or existerrce of any Affeded Materials conditiors at the site and Consuhar( shall n.[ be responsible for any daims, losses, or damages allegedv adsing out of Consultant's perfomance of Services hereunder, or for arry ciaims againsl Consullanl as a generalor, disposer, or aranger of Affeded Materials under federal, slale, or local law or ordinance. 15. Ownar.hlp ot Docum.ntr, Work producl, such as reports, logs, data, noles, or calculations, prepared by Consullant shall remain Consultanl's property. Proprielary concepts, syslems. and ideas developed during pe.formance of the Servic€s shall remain the sole property o, Consullanl. Files shall be maintained in general accordance wth Consullant's documenl relenlion policies and practices- 16, Utllltl.., Unless other14ise stated in the Proposal, Clienl shall provide the loc€tion and/or anange tor lhe ma*ing of private utilities and sublerranean slruclures. Consultant shall take reasonable precautions to avoid damage or injury to sublenanean slructures or utilities. Consultanl shall nol be responsible ror damage lo subleranean struclures or ulililies lhal ale not called to Consultant's altention, are not corredly marked, lncluding by a utilaty locate service, or are inconectly shown on the plans tumished to Consultant. 17. 3lta Accaar and Salbty, Client shall secure all necessary site related approvals, permits, licenses. and consenls necessary lo commence and complete lhe Services ard will execute any necessary site access agreement. Consultant will be responsible for supeNision and sile satety measures for its own employees, but shall not be responsible for the supervislon or health and safety precautions for any third padies, including Cljent's contractors, subcontractors, or other parties preser( at the site. ln addilion, Consultant relains the right to stop work withoul penalty at any time Consultant believes it is in the best interests ol Consultant's employees or subcontraclors to do so in oder to reduce the risk of exposure lo unsafe site conditions. Clienl agrees it trill respond quickly to all requests for in ormation made by Consullant related to CorEultant's pre-task planning and risk assessmenl processes. Consultant: Tarracon Con.ultant3, lnc. Date: 11E,12026 Client: By: Name/Title Addressl Clty ot Columbi. H.ights N Date xavin Hansen / Oiroctor of Publlc Workt 637 3Eth Ave NE Columbla H.ights, LN 5542t (763) 7OG37o5 Fax By: Name/Title Address: /, Xylc M Shubort,PE / Ottace lrlan.ger I 134OO l5th Ave N Plymouth, nlN 554414532 Phone Email: (763) 4Ee-3rOO Fax Page 2 oI2 Xyl..Shubcrl@terracon.com Phone: Email: Rev 11-22 kavln.hanrar€ci,colu1rtbllhalghta.mn.u! at 254 Item 11. Propo..l tor G.ot€chnic.l EnOin.crlne .nd Envlronm.nt.l SoIl S.mplin0 Scrvlcaa City of Columbia Heights - New Publlc Works Facility I Columbia Heights, Minnesota March 18, 2026 | Terracon Proposal No. PMP265051 rlelTacon Exhibit A - Project Understanding Our Scope of Services is based on our understanding of the project as described by the City of Columbia Heights and the expected subsurface conditions as described below. We have not visited the project site to confirm the information provided. Aspects of the project, undefined or assumed, are highlighted as shown below. We request the City of Columbia Heights and/or the design team verify all information prior to our initiation of field exploration activities. Planned Construction Item Information Provided Proiect Description Proposed Structure Descriptlon An email request for proposal (RFP) was provided by Kevin Hansen wlth the City of Columbia Heights on March 02,2026. The request included: r RFP_MSC Soil Borings_Prellm soil inves_2o26.pdf- t 675 37th Ave_GEO REPORT FINAL-2Ol8_Haugo Geotechnical Services.pdf - Previous Geotechnical Report prepared by others. r Braun Intertec Soils Report.pdf - Previous Geotechnical Report prepared by others. t 2O24.12.L1 - updated Pw site plan.pdf - Site layout. r MSC-Area Historical Aeraal Imagery.pdf r MSC Prellm Design - Email describing loading This project involves the construction of a new Public Works facility that will include vehicle storage, offlces, a wash bay, workshops, and maintenance area. New parking areas, entrance roads, and a stormwater pond are also included. A new approximately 85.000 square foot, single story, slab-on- grade, building. We antlcipate that the structure will be a pre-engineered metal buildlng wlth steel framing. We understand that it will be supported on cast-in-place concrete Footings and slab-on-grade floors. Anticipated structural loads were provided by the City of Columbia Heights. r Columns: 150 kips r Walls: 5 kips per linear foot (klf) r Slabs: 150 pounds per square foot (psf) Maximum Loads Facilities I Environmental lGeotachnical I Materials Building construction 255 Item 11. Propor!l to. Gcotcchnlcal Enelnaarlng and Environmcntal Soll Slmpllng lsawlcei City of Columbia Heights - New Public works Facility I Columbia Heights, Minnesota March 18,2026 lTerracon Proposal No. PMP26505r ,telTacolr Item Description We understand that cuts less than 1 foot and fills less than 3 feet will be required, excluding remedial grading requirementsGrading/Slopes Below-Grade Structures Free-Standing Retaining walls None a nticipated None a nticipated Pavements we understand that flexible (asphalt) pavement sections should be considered. we understand traffic loading will not exceed 50,000 ESALs in light-duty areas and traffic loading will not exceed 200,000 in heavy-duty areas over a pavement design life of 20 years. Site Location and Anticipated Conditions Item Description The proposed project area is located east of the intersection of 37th Avenue Northeast and Madison Street Northeast in Columbia Heig hts, Minnesota. Latitude/Longitude (approximate): 45.03590 N, 93.25300 w. (See Exhibit D.) Existing parking area, outside materials storage, and recycling center. The general area of the site is generally gravel parking area with occasional grass areas. Based on our review of MnTOPO lidar map, the site ranges in elevation from approximately 906 feet in the northwest corner of the site to approximately 917 Feet in the southeast. We expect the site, and all geotechnical exploration locations, are accessible with our truck- or track-mounted drilling equipment and support vehicles. Our review of geologic maps, well logs, and the provided site information and geotechnical reports for the area indicates subsurface conditions consist of fill soils over, organic deposits, underlain by clay and sand soils overlying sandstone bedrock. Based on the well logs reviewed, depth to sandstone bedrock can be variable in the area at depths around 100 feet below the existing ground surface, Parcel Information Existing Im provements current Ground Cover Existing Topography Site Access Expected Subsurface conditions Facilities lEnvironmental I Gcotcchna.al I Materials 256 Item 11. Propor.l for Geotcchnicrl EnginGcring.nd EnvironmGnt.l Soll S.mpllng S.rvlcca City of Columbia Heights - New Public Works Facllity I Columbia llelqhts, Mlnnesota March 18,2026 lTerracon Proposal No. PMP265051 , te]Tacofl Exhibit B - Geotechnical Scope of Services Our proposed Geotechnical Scope of Services consists of field exploration. laboratory testing, and engineering/project delivery. These services are described in the following sections. Field Exploration The City of Columbia Heights requested the completion of six borings to depths of 25 feet and four borings to depths of 50 feet. n;I?"]"' Planned Boring DePthr (feet) Planned Location 6 25 To Be Determined by Client 4 50 To Be Determined by Client 1. The borings would be terminated at shallower depths if refusal is encountered. We have not included coring of the bedrock in our Scope of Services. Borang Layout and Elevations: We understand that the City of Columbia Heights will provide the boring locations, Using this information, we will use handheld GPS equipment to locate borings with an estimated horizontal accuracy of +/-2O feet. Field measurements from existing site features may be utilized. If available, approximate elevations will be obtained by interpolation from a site specific, surveyed topographic map. We can alternatively coordinate with your Project Surveyor to include locations and surface elevations in project information if so requested. Subsurface Exploration Procedures: We will advance the soil borings with truck- or track-mounted drill rig using continuous, hollow-stem flight augers. Continuous sampling will be performed to a depth of approximately 10 feet at each boring, and then at s-foot intervals thereafter. As an exception. the soil boring performed for the stormwater pond will be continuously sampled to its termination depth. Soil sampling is typically performed using thin-wall tube and/or split-barrel sampling procedures. The split-barrel samplers are driven in accordance with the standard penetration test (SPT). The samples will be placed in appropriate containers, taken to our soil laboratory for testing, and classified by a Geotechnical Engineer. In addition, we will observe and record groundwater levels during drilling and sampling. Facilities I Environmental I GGotG.hnic.l I Materials our exploration team will prepare field boring logs as part of standard drilling operations including sampling depths, penetration resistances, and other relevant sampling information. Field logs include visual classifications of materials observed during drilling and our interpretation of subsurface conditions between samples. Final boring logs, 257 Item 11. Propo3!l tor ccotcchnic.l En9in.€rlng.nd EnvironmGnt.l soll s!mpling Srryiccs City of Columbia Heights - New Public Works Facility I Columbia Heights, 14annesota 14arch 18, 2026 | Terracon Proposal No. PlrlP265051 ,lelTElcoll prepared from field logs, represent the Geotechnical Engineer's interpretation and include modifications based on observations and laboratory tests. Property Disturbance: Terracon will take reasonable efforts to reduce damage to the property. However, it should be understood that in the normal course of our work some disturbance could occur including rutting of the ground surface and damage to la ndscaping. We will backfill the borings in accordance with Minnesota Department of Health requirements. All drilling fluids and soil cuttings generated during drilling will be contained and properly disposed of offsite in compliance with environmental regulations. Because backfill material often settles below the surface after a period, we recommend the borehole be periodically checked and backfilled, if necessary. We can provide this service for additional fees at your request. Safety We understand that prior to development in this general area, foundries operated in this area. Redevelopment of the old industrial area (to the west) has consistently encountered environmental issues related to foundry slag. Staff believes that fill used in this area was likely sourced from slag waste and may be contaminated. Based on this information, Terracon understands that environmental concerns at this project site have the potential to create health or safety hazards associated with our exploration program; thus, our Scope considers standard OSHA Level D Personal Protection Equipment (PPE) appropriate. Identification of unusual or unnatural materials observed while drilling will be noted on our logs. Exploration efforts require borings into the subsurface; therefore, Terracon will comply with local regulations to request a utility location service through Gopher State One Call. We will consult with the la ndowner/client regarding potential utilities or other unmarked underground hazards. Based upon the results of this consultation, we will consider the need for alternative subsurface exploration methods as the safety of our field crew is a priority. Private utilities should be marked by the owner/client prior to commencement of field exploration. Terracon will not be responsible for damage to private utilities not disclosed to us. Terracon proposes to conduct a private utility locate. Fees associated with this service are included in our Scope of Services. The detection of underground utilities is dependent upon the composition and construction of the utility line; some utilities are comprised of non-electrically conductive Facalaties I Environmental I Gcot€chnical I Materials 258 Item 11. Propor.l ,o. ccotcchnlc.l EnglnGCring and Envl.onm.nt.l Soll S.mpllng ScryicG. City of Columbia Heights - New Public Works Facility I Columbia Heights, Mlnnesot. l''larch 18,2026 lTerracon Proposal No. PMP265051 , tetTElCOn materials and may not be readily detected. The use of a private utility locate service would not relieve the owner of their responsibilities in identifying private underground utilities. Site Access: Terracon must be granted access to the site by the property owner. Without information to the contrary, we consider acceptance of this proposal as authorization to access the property for conducting field exploration in accordance with the Scope of Services. Our proposed fees do not include time to negotiate and coordinate access with landowners or tenants. Terracon will conduct field services during normal business hours (Monday through Friday between 7:00 a.m. and 5:00 p.m.). If our exploration must take place over a weekend or at night, please contact us so we can adjust our schedule and fee, Laboratory Testing The project engineer will review field data and assign laboratory tests to understand the engineering properties of various soil and rock strata. Exact types and number of tests cannot be defined until completion of fieldwork, but we anticipate the following laboratory testing may be performed: r Water content r Atterberg limits . Unit dry weight r Unconfined compressive strength r Sieve analysis (through a No. 200 sieve only) . Organic content r Asphalt content of existing bituminous pavement Our laboratory testing program often includes examination of soil samples by an engineer. Based on the results of our field and laboratory programs, we will describe and classify soil samples in general accordance with the Unified Soil Classification System (uscs). Engineering and Project Delivery The results of our field and laboratory programs will be evaluated. and a geotechnical engineering report will be prepared under the supervision of a licensed professional engineer. The geotechnical engineering report will provide the following: . Boring logs with field and laboratory data t Stratification based on visual soil (and rock) classification t Groundwater levels observed during and after the completion of drilling Faciliti€s I Environmental I Gcot.chnic.l I Mat€rials 259 Item 11. Propos.l for G.otcchnlc.l EnginGGring and Envlronm.nt.l Soll S!mPllng Scrvlc.. City of Columbia Heights - New Public Works FacilitY I Columbia Heights, I!'llnnesota 14arch 18,2026 lTerracon Proposal No. PMP265051 , lelTacoll . Site Location and Exploration Plans ! Subsurface exploration proced ures . Description of subsurface conditions r Recommended foundation options and engineering design parameters . Estimated settlement of foundations r Recommendations for design and construction of interior floor slabs r Seismic site classification r Earthwork recommendations including site/subgrade preparation r Recommended pavement options and design parameters . Stormwater o Opinions of stormwater infiltration rates based upon soil type correlation with the Minnesota Stormwater Manual In addltion to an emailed report, your project will also be delivered using our Client Portal, Compass. Upon initiation, we provide you and your design team the necessary link and password to access the website (if not previously registered). Each project includes a calendar to track the schedule, an interactive site map, a listing of team members, access to the project documents as they are uploaded to the site, and a collaboration portal. We welcome the opportunity to have project kickoff conversations with the team to discuss key elements of the project and demonstrate features of the portal. The typical delivery process includes the following: . Project Planning - Proposal information, schedule and anticipated exploration plan r Site Characterization - Findings of the site exploration and laboratory results . Geotechnical Engineering Report When services are complete, we upload a printable version of our completed Geotechnical Engineering report, including the professional engineer's signature, which documents our services. Previous submittals, collaboration, and the report are maintained in our system. This allows future reference and integration into subsequent aspects of our services as the project goes through flnal design and construction. Additional Services In addition to the services noted above, the following are often associated with geotechnical engineering services. Geotechnical fees for services noted above do not include the following: Review of Plans and Specifications: Our geotechnical report and associated verbal and written communications will be used by others in the design team to develop plans and specifications for construction. Review of project plans and specifications is a vital part of our geotechnical engineering services. This consists of the review of project plans Facilities I Environmental I GGotGchnic.l I Materaals 260 Item 11. Propo3al for G€otGChnical Englnaarlng and EnvironmGntal Soll SamPllng Se.vicaa City of Columbia Heights New Public works Facality I Columbla Heights, IYinnesota March 18,2026 lTerracon Proposal No. PMP265051 ,lelTacolr and specifications related to site preparation, foundation, and pavement construction. Our review will include a written statement conveying our opinions relating to the plans and specifications'consistency with our geotechnical engineering recom mendations. Observation and Testing of Pertinent Construction Materials: Development of our geotechnical engineering recommendations and report relies on an interpretation of soil conditions. Our assessment is based on widely spaced exploration locations and the assumption that construction methods will be performed in a manner sufficient to meet our expectations and consistent with recommendations made at the time the geotechnical engineering report is issued. We should be retained to conduct construction observations, and perform/docu ment associated materials testing, for site preparation, foundation, and pavement construction. These services allow a more comprehensive understanding of subsurface conditions and necessary documentation of construction to confirm and/or modify (when necessary) the assumptions and recommendations made by our eng ineers. Standard of Care and Limitations Findings, conclusions, and recommendations resulting from these services will be based upon information derived from services performed under this scope of work; such information is subject to change over time. The data, interpretations, findings, and our recommendations are based solely upon data obtained at the time and within the scope of these services. Facilities I Environmental I G.otcchnical I Materials Terracon's services will be performed in a manner consistent with generally accepted practices of the profession undertaken in similar projects in the same geographical area during the same time. Terracon makes no warranties. either express or implied, regarding the findings, conclusions, or recom mendations. Please note that Terracon does not warrant the work of laboratories, regulatory agencies, or other third parties supplying information used in the preparation ofthe report. The services will be performed in accordance with the scope of work agreed with you, our client. 261 Item 11. Propor.l tor Gcotcchnic!l Engln..ring.nd Envlronmcntal Soll S.mpllng S.rvic.3 City of Columbia Heights New Public Works Facility I Columbia Heiqhts, t'tinnesota l,larch 18,2026 lTerracon Proposal No. PMP265051 lr EfTacon Exhibit C - Soil Sampling Scope of Services Soil Sampling Per the RFP, we will collect two environmental laboratory analytical samples from each of the geotechnical boring locations. The samples will be collected from the borings by driving a split spoon sampler into the soil using the geotechnical drilling rig. Each sample will be collected from the 0-4 feet and 4-8 feet interval. General Scope of Work Health and Safetv Terracon will review individual tasks and activities required to evaluate implementation of face mask personal protection equipment (PPE), social distancing, and personal hygiene protocols. Onsite tasks and activities will be evaluated and coordinated in a manner to limit interaction and potential viral exposure to property owner(s), sensitive or underlying health-condition populations. subcontractor personnel, and Terracon personnel. Samplino and Laboratorv Analvses Per the RFP, Terracon will collect two analytical samples from ten boring locations For each boring advanced, soil sample textures will be evaluated by visual methods as the samples are collected and noted in the field notes. Drilling tools will be cleaned prior to and between sampling runs by washing the equipment with a brush and water containing trisodium phosphate and rinsing the equipment with water, The samples will be transferred to clean laboratory-supplied containers, preserved on ice and transported to Pace Analytical Services laboratory in Minneapolis for analysis. Chain of Custody will be initiated at the time of sampling and maintained throughout the process. Facilities I Environmental I G.otcchnical I Materials Terracon has a 100% commitment to the safety of all its employees. As such, and in accordance with our Incident and Injury Free@ safety culture, Terracon will develop a safety plan for the Site to be used by our personnel during field services. Prior to commencement of on-site activities, Terracon will have a meeting to review health and safety needs for this specific project. This Work Plan includes Level D safety precautions. The cost will be increased accordingly should site conditions warrant Level D modified or more stringent health and safety procedures. 262 Item 11. Propo3al tor Gcotachnical Englnecrlng !nd Enyironmcnt!l Soll Samplin0 Scrvlcaa City of Columbia tieights - New Public Works Facility I Columbia HeiOhts. Minnesota March 18,2026 lTerracon Proposal No. PMP265051 ,lelTElcoll Each soil sample will be collected for chemical analyses of metals including arsenic, lead, cadmium, chromium III, and copper using EPA Methods 6010/6020; diesel range organics (DRO) using the modified Wisconsin Department of Natural Resources (WDNR) method; gasoline range organics (GRO) using the modified WDNR method; and, polyaromatic hydrocarbons (PAHS) using EPA method 8270. For the purpose of this proposal/ we understand that 20 soil samples for chemical analysis are proposed, per the RFP. We also estimate that an environmental field scientist will need to be present during the full geotechnical drilling program, estimated at up to four days on Site. Standard Pace Analytical Services quality assurance/q uality control (QA/QC) procedures will be used and the samples will be analyzed on a standard turnaround time of approximately 7 to 10 working days. Samolino Documentation A Terracon field sampling information form indicating project information, equipment identifiers, PID readings, sample locations, soil color & depth, sample times, etc. will be completed for each sample collected. Sampling locations will be documented using a sub-meter GPS un it. Reportino Following Site activities and receipt of the laboratory analytical results, a report will be prepared following the heating season sub-slab sampling event that will include the following: . Documentation of field activities; . Site plan showing pertinent Site features; . Analytical laboratory resu lts; . Data evaluation and presentation of findings; and, r Recommendations concerning further action, if necessary. The final written report will reflect results, findings, and recom mendations, and, as such, will take precedence over any verbal reports that Terracon personnel may have provided. The analysis, comments and recommendations presented in the final written report will be based on the information collected as discussed in this proposal. Schedule Terracon will initiate the activities in this proposal upon receipt of written authorization to proceed. Scheduling of the work will be dependent upon Site access, sampling media availability and sub-contractor scheduling. Typically, we can complete the field activities Facilitaes I Environmental I G.otechnical I Materials 263 Item 11. Propos.l for GGot.chnic.l Enginccrlng.nd Enyironmcnt.l Soll Sr.npllng Sc.yic.. City of Columbia Heights - New Public Works Facility I Columbia Heights, Minnesota March 18,2026 lTerracon Proposal No. PMP265051 rtelTacon within 1 to 2 weeks of receiving authorization. Terracon will keep the Client apprised of our schedule. Based on approval and completion of sampling events, the expected laboratory turnaround time is 7 to 10 business days after sample submittal and the summary report will be delivered in approximately 5 business days after the receipt of the laboratory report. Project Budget The estimated budget for the scope of services identified above is $14,5oo to be invoiced on a time and materials basis. Should additional testing or engineering be advisable because of the conditions encountered, Terracon will contact the client for authorization prior to expanding the scope of services described herein. General Conditions Standard of Care Terracon's services will be performed in a manner consistent with generally-accepted practices of the professional undertaken in similar studies in the same geographic area during the same period. Terracon makes no warranties, express or implied, regarding its services, findings, conclusions, or recom mendations. Please note that Terracon does not warrant the work of laboratories, regulatory agencies or other third parties supplying information used in the preparation of our findings and/or reports. These services will be performed in accordance with the scope of services agreed with you, our client, as set forth in this proposal. Findings. conclusions and recommendations resulting from these services will be based upon information derived from on-site activities and other services performed under this scope of services; such information is subject to change over time. Our recommendations are based solely upon data obtained at the time and within the scope of these services. If this proposal meets with your approval, work may be initiated by returning a fully executed copy of the attached Agreement for services to our Minneapolis-St. Paul office. Please provide Site contact information with the signed agreement. The terms, conditions, and limitations stated in the Agreement for Services and sections of this proposal incorporated therein, shall constitute the exclusive terms and conditions and services to be performed for this project. Conditions Fa.ilities lEnvironmental I Gcotcchnicel I Mate.ials 264 Item 11. Propoaal for Gcotechnlcal Englnccring !nd Envlronmcntal Soil SamPllng Sarvicca City of Columbia Heights - New Public Works Facility I Columbia Helghts, Mlnnesota IYarch 18,2026 lTerracon Proposal No. PMP265051 , ErTacon If environmental releases are discovered during the sampling, the owner, operator, or similar responsible party may have release reporting obligations under applicable state law or regu lations. The scope of services and estimated fee were based on the assumptions and limitations noted below. Assumotions Client will provide to Terracon, prior to mobilization, legal right of entry to the Site (and other areas if required) to conduct the scope of services. Client will notify Terracon, prior to mobilization, of any restrictions, special Site access requirements, or known potentially hazardous conditions at the Site (e.9., hazardous materials or processes, specialized protective equipment requirements, unsound structural conditions, etc. ). Field services will be performed in Level D personal protective equipment (PPE). Client will be responsible for additional costs should an upgrade to PPE be required due to conditions encountered at Site. Services can be performed Monday through Friday, TiOO a.m. to 7:00 p.m. If any of these assumptions or conditions are not accurate or change during the project, the stated fee is subject to change. a a a a Facilities lEnvironm€ntal I G.otcchnical I Materrals 265 Item 11. Propos.l for Gcotcchnic.l Enginccring.nd Envlronmant.l Soil S.mpling Scrvicc. City of Columbia Heights - New Public Works Facility I Columbia Heights, Minnesota March 18,2026 lTerracon Proposal No. PMP265051 ,lelTErcOn Exhibit D - Compensation and Project Schedule Co m pe n satio n Based upon our understanding of the site, the project as summarized in Exhibit A, and our planned Scope of Services outlined in Exhibits B and C, our base fee is shown in the following table. Task Estimated Fee2 Subsurface Explorationl, Public and Private Utility Locates, g33,350 Laboratory Testing, Geotechnical Consulting and Reporting Environmental Soil Sampllng $14,500 Total Proiect Cost l47,A5O 1. The lump sum fee considers one drill rig mobilization and no unexpected onsite delays. If additional drill rig mobilizations are required, an additional fee of $975 would be invoiced. A drill crew standby rate of $350 per hour would be invoiced for unexpected delays. 2. Proposed fees noted above are effective for 90 days from the date of the proposal. Our Scope of Services does not include services associated with wet ground conditions, or repair ofldamage to existing landscape. If such services are desired by the owner/client. we should be notified so we can adjust our Scope of Services. Unless instructed otherwise, we will submit our invoice(s) to the address shown at the beginning of this proposal. If conditions are encountered that require Scope of Services revisions and/or result in higher fees, we will contact you for approval, prior to initiating services. A supplemental proposal stating the modified Scope of Services as well as its effect on our fee will be prepared. We will not proceed without your authorization. Project Schedule We developed a schedule to complete the Scope of Services based upon our existing availability and understanding of your project schedule. However, our schedule does not account for delays in field exploration beyond our control, such as weather conditions, delays resulting from utility clearance, or lack of permission to access the boring location. In the event the schedule provided is inconsistent with your needs, please contact us so we may consider alternatives. Facilati€s I Envi.onmental I Gcotcchni.al I Materials 266 Item 11. Propoaal tor Gcotachnacal Engan€€rlng rnd Envlronmcnt!l Soll Sampllng Scrviccs City of Columbia Heights - New Public Works Facility I Columbia Heights, Minnesota March 18, 2026 | Terracon Proposal No. PMP265051 ,leITaCOn Detivery on cllent Portal Project Pla n n in9 Geotechnical Field Exploration Geotechnical Site Characterization Schedulel'2 Three business days after notice to proceed Drill dates and times will be coordinated with client (four to six weeks based on our current backlog) 3 to 4 days onsite for soil borings Ten business days after completion of field prog ram Fifteen to twenty business days after completion of field programGeotechnical Engineering Environmental soil sampling Report 10 business days from receipt of laboratory analytical results 1. Upon receipt of your notice to proceed, we will activate the schedule component on Compass with specific, anticipated dates for the delivery points noted above as well as other pertinent events. 2. Standard workdays. We will maintain an activities calendar on Compass. The schedule will be updated to maintain a current awareness of our plans for delivery. Facilities lEnvironmental I Gcotcchnic.l I i{ate.ial5 267 Item 11. Propoial tor Geot.chnlc.l Engln..ring.rd Soil SGdlmGnt S.mpllrg Scrvlcc. City of Columbia Heights - New Public Works Facility I Columbia Heights, Minnesota March 18,2026 lTerracon Proposal No. PMP26505r ,lelTacon Exhibit E - Site Location o C -AtI GOnt !aa o o -r O ast o e o o 1I.o -a t Lake Parkoa. a aaa Mounds Viel ) alatoaaa o , o t,o, Mt L tlll , o Fldley aa )a oao o otata r3dlin a o Or a IaOBtterat)o a .rir,J'iF * -New o atna aa I on Hills .a 1 Hltop Columbia a o totte1 ,.Rttx a H thaaaoer a ao,oo a o o L .lIobbinaso3oaao , 5t 1t a aat taI a a a aa ^:,t"1:? jrr :' a oa oa ooa o oa o :{," aa o I {o aa a o a ooo !l o aattraao .f a o e-( aa'a -1.I ra TAGRAM IS FOR GENERAL LOCATTON ONLY, ATD IS NOT TNTENDEO FOR COTISTRUCIION PURPOSES MAP PROVIDED BY MICROSOFT EING MAPS a Hlstorlcal Terracon Prolect Faciliti€s I Environm€ntal I ceot.chnical I Materrals a a O o o q", e o at a5 a |Ipa Qa a *jl a a t t Iart ;tbotIfffi.'l 268 Item 11. ITEM: License Agenda Presenting Item: Jesse Hauf, IT Director DEPARTMENT: Community Development BY/DATE: Sarah LaVoie March 16, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND Attached is the business license agenda for March 16, 2026, City Council meeting. This agenda consists of applications for: 2026 contractor license, 2026 tree license and business licenses. At the top of the license agenda there is a phrase stating "*Signed Waiver Form accompanied application", noting that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. STAFF RECOMMENDATION Staff recommend that the items are approved as listed. RECOMMENDED MOTION(S): MOTION: Move to approve the items as listed on the business license agenda for March 23, 2026, as presented. ATTACHMENT(S) 03/23/2026 License Table CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE MARCH 23RD 2026 269 Item 12. TO CITY COUNCIL MARCH 23RD *Signed Waiver Form accompanied application CONTRACTOR/TREE LICENSES 2026 *SPI MECHANICAL 1116 LINCOLN ST NE MINNEAPOLIS MN 55413 $80 *SKY’S THE LIMIT TREE CARE LLC 315 N LOCKWOOD ST WOODVILLE WI 54028 $80 BUSINESS LICENSES *SARAHS TOBACCO (LOW POTENCY CANNABIS) 4329 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $150 *COLUMBIA SMOKE SHOP (LOW POTENCY CANNABIS) 4919 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $150 *NIKHOM SPA (MASSAGE BUSINESS) 3986 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $750 *CINDY SITTHIXAY (MASSAGE THERAPIST NIKHOM SPA) 2708 EDINBROOK TERRACE BROOKLYN PARK MN 55443 $350 *EVERLIGHT SOLAR- DEREK BRELLENTHIN 7516 N 107TH ST MILWAUKEE WI 53224 $100 *EVERLIGHT SOLAR- WADE SHEPHERD 1139 CATHERDRAL POINT DR VERONA WI 53593 $100 *EVERLIGHT SOLAR- BLAKE INGRAM 402 PONDRIDGE CI WAYZATA MN 55391 $100 *EVERLIGHT SOLAR- DONTE ROBINSON 3603 IVY DR GRAND FORKS ND 58201 $100 *EVERLIGHT SOLAR- HAYDEN LACY 1642 MELROSE AVE ST LOUIS PARK MN 55426 $100 270 Item 12. *EVERLIGHT SOLAR- JOSUE HER 1559 11TH AVE APT 1 NEWPORT MN 55055 $100 *EVERLIGHT SOLAR- JACOB BAKER 3244 GEORGIA AVE S ST LOUIS PARK MN 55426 $100 *EVERLIGHT SOLAR- KEVIN KVERN 6120 QUINWOOD LN N MAPLE GROVE MN 55442 $100 *EVERLIGHT SOLAR- NATHAN DEVEREUX 408 CHESTNUT DRIVE NEW RICHMOND WI 54017 $100 *EVERLIGHT SOLAR- PAUL GREEBERG 21217 NOWTHEN BLVD BW ELK RIVER MN 55330 $100 *EVERLIGHT SOLAR- SAMUEL SNITKER 2240 DEER TRAIL LANE NE OWATONNA MN 55060 $100 *EVERLIGHT SOLAR- TYLER SMITH 11665 CLEARVIEW DR WILLIAMSBURG MI 49690 $100 *EVERLIGHT SOLAR- WOLFGANG BELLANGER 7336 RIDGE VREEL TRAIL SHAKOPEE MN 55379 $100 271 Item 12. ITEM: Rental Occupancy Licenses for Approval Presenting Item: Jesse Hauf, IT Director DEPARTMENT: Fire BY/DATE: Assistant Fire Chief Brad Roddy / March 23, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity X High Quality Public Spaces X Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND: Consideration of approval of the attached list of rental housing license applications. SUMMARY OF CURRENT STATUS: All property owners have passed yearly rental license inspections and submitted the required rental license applications and fees. STAFF RECOMMENDATION: Approve the items listed for rental housing license applications for March 23, 2026, in that they have met the requirements of the Property Maintenance Code. RECOMMENDED MOTION: MOTION: Move to approve the items listed for rental housing license applications for March 23, 2026, in that they have met the requirements of the Property Maintenance Code. ATTACHMENT: Rental Occupancy Licenses for Approval – 3-23-26 CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 23, 2026 272 Item 13. Rental Occupancy Licenses for Approval 3/23/26: LICENSEE LICENSE ADDRESS LICENSE INFORMATION Alvarado, Jose 3828 Jackson St NE Columbia Heights, MN 55421 4941 Monroe St NE 26-0009395 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Benz, Robert 1915 County Road E 2 W Arden Hills, MN 55112 4633 Washington St NE 4635 Washington St NE 26-0009405 Rental License [1 - 3 Units] Number of licensed units: 2 $300.00 Bore, Abshir LIIDO PROPERTY LLC 2353 Woodcrest Drive Woodbury, MN 55129 4733 University Ave NE 26-0009353 Rental License [Over 3 Units] Number of licensed units: 6 $382.00 Brakefield, Brett 8530 Riverview Lane North Brooklyn Park, MN 55444 4325 Mcleod St NE 26-0009427 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Caldwell, Rachel 15795 Tarleton Crest N. Maple Grove, MN 55311 4301 University Ave NE 4303 University Ave NE 26-0009433 Rental License [1 - 3 Units] Number of licensed units: 2 $300.00 *New License Cumbe, Edison Nubecita Properties LLC 1743 Karis Way Eagan, MN 55122 4830 7th St NE 26-0009512 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 *New License Driscoll, Shayne 1165 Borealis Lane NE Columbia Heights, MN 55421 1165 Borealis Ln NE 26-0009511 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Engstrum, Madison 5937 Norway Pine Court Saint Paul, MN 55110 5032 Madison St NE 26-0009393 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Hamdani, Yasser SJ Realty LLC 12236 Radisson Rd NE Blaine, MN 55449 1317 44th Ave NE 26-0009484 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Hersi, Abdrahman 4416 128th Lane NE Blaine, MN 55449 3802 5th St NE 26-0009466 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 3/17/2026 12:06 Page 1 of 3 273 Item 13. LICENSEE LICENSE ADDRESS LICENSE INFORMATION Inamagua Pena, Romulo 1375 66th Ave NE Fridley, MN 55432 3746 3rd St NE #Up 26-0009468 Family Exempt Rental License Number of licensed units: 2 $75.00 Johnson, Andrew 12715 28th Avenue North Plymouth, MN 55441 4023 6th St NE #Down 26-0009448 Rental License [1 - 3 Units] Number of licensed units: 2 $300.00 Jones, Bryan DLAC Properties, LLC 2505 Silver Lane NE Minneapolis, MN 55421 3709 Jackson St NE 26-0009471 Rental License [Over 3 Units] Number of licensed units: 17 $624.00 Mohamed, Mohamed 3854 Tyler St NE Columbia Heights, MN 55421 3854 Tyler St NE 26-0009461 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Moosai, Shiva 6657 Fountain Court N Maple Grove, MN 55311 1409 Parkview Ln NE 26-0009476 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Morocho, Willan 4347 Tyler Pl NE#4 Columbia Heights, MN 55421 4347 Tyler Pl NE 26-0009424 Rental License [Over 3 Units] Number of licensed units: 4 $338.00 Pidana, Savitrie 856 Ballantyne Lane NE Spring Lake Park, MN 55432 4436 2 1/2 St NE 26-0009422 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Salchow, Cheryl 4662 Taylor St NE Columbia Heights, MN 55421 4660 Taylor St NE 26-0009404 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Sarmiento, Walter 3308 5th Avenue South Minneapolis, MN 55408 4941 Madison St NE 26-0009396 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Siwek, Fanny 1327 Circle Terrace Blvd NE Columbia Heights, MN 55421 1325 Circle Terrace Blvd NE 26-0009483 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Solls, Mark IH2 Property Illinois, LP c/o Invitation Homes 4450 Sojourn Drive#100 Addison, TX 75001 4941 4th St NE 26-0009397 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Solls, Mark IH2 Property Illinois, LP c/o Invitation Homes 4450 Sojourn Drive#100 Addison, TX 75001 5050 Mulcare Dr NE 26-0009392 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 3/17/2026 12:06 Page 2 of 3 274 Item 13. LICENSEE LICENSE ADDRESS LICENSE INFORMATION Strom, John 9801 County Road 7 NW Brandon, MN 56315 3914 Tyler St NE 26-0009458 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Worede, Robel 6611 Jackson Street NE Fridley, MN 55432 1332 Circle Terrace Blvd NE 1334 Circle Terrace Blvd NE 26-0009481 Rental License [1 - 3 Units] Number of licensed units: 2 $300.00 3/17/2026 12:06 Page 3 of 3 275 Item 13. ITEM: Review of Bills. Presenting Item: Aaron Chirpich City Manager DEPARTMENT: Finance Department BY/DATE: March 23rd, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity X High Quality Public Spaces X Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND The Finance Department prepares a list of all payments made for approval of the Council. SUMMARY OF CURRENT STATUS STAFF RECOMMENDATION Approve payments since previous City Council Meeting. RECOMMENDED MOTION(S): MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $1,667,217.64. ATTACHMENT(S) List of Claims. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE MARCH 23RD, 2026 276 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 1/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 58.00 210042171BRASS PLATESALTA25011206160MAIN03/05/2026 1,066.37 210042170OFFICER TRAIDING CARDSAMERICAN SOLUTIONS FOR BUSINESSINV08727157206162MAIN03/05/2026 304.00 210042171VELCRO CHPD PATCHES INV08709484 1,370.37 CHECK MAIN 206162 TOTAL FOR FUND 101: 129.94 210042172PANTS, TACTICAL GLOVESASPEN MILLS, INC.370859206163MAIN03/05/2026 144.94 210042172PANTS371258 189.95 210042172BOOTS371241 464.83 CHECK MAIN 206163 TOTAL FOR FUND 101: 116.25 132043050COBRA ADMIN 0126; RETIREE BILLING 0126; PARTICIPATION FEE 0226BENEFIT EXTRAS, INC.1574694206167*#MAIN03/05/2026 90.81 210044020TOWELS, RUGS, AIR FRESH 020526CINTAS INC4258652158206170#MAIN03/05/2026 45.62 210044020TOWELS, AIR FRESH 0122264257142724 41.31 220044020TOWELS, RUGS, AIR FRESH 0205264258652158 37.00 220044020TOWELS, AIR FRESH 0122264257142724 214.74 CHECK MAIN 206170 TOTAL FOR FUND 101: 1,800.00 132044330MEMBERSHIP 2026COMPASS PEER GROUPS, LLCCPG213206172MAIN03/05/2026 73.42 312143050ANNUAL, INITIAL ENROLLMENTS 0126FIRST ADVANTAGE LNS SCREEN INC2503852601206179*#MAIN03/05/2026 ** VOIDED **REFRESH SESSIONSHOUSE OF STRENGTHCHPDFYF-0001206186MAIN03/05/2026 650.00 210043050PUBLIC SAFETY ASSESSMENTMARTIN-MCALLISTER INC17289206192MAIN03/05/2026 200.00 2100440302026 ANNUAL MEMBERSHIPMID STATES ORGANIZED CRIME INFO2601154-IN206196MAIN03/05/2026 75.00 220043105HAZMAT RETEST MN FIRE SERVICE CERTIFICATION15197206199MAIN03/05/2026 120.00 194044390NOTARY COMMISSION L.HOLMANMN SECRETARY OF STATE OFFICE2026206200MAIN03/05/2026 120.00 194044390NOTARY COMMISSION L.HAKE2026 240.00 CHECK MAIN 206200 TOTAL FOR FUND 101: 2,262.50 194044020BUILDING MAINTENANCE 2026NORTHLAND REFRIGERATION INCORPORATE7373206202*#MAIN03/05/2026 1,029.00 210044020BUILDING MAINTENANCE 20267373 1,029.00 220044020BUILDING MAINTENANCE 20267373 1,622.50 512944020BUILDING MAINTENANCE 20267373 277 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 2/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 229.00 520044020BUILDING MAINTENANCE 20267373 793.47 920044020REPLACED GAS VALVE - 590 40TH7372 6,965.47 CHECK MAIN 206202 TOTAL FOR FUND 101: 1,900.00 1510430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 460.00 210042171COMMENDATION BARSSTREICHER'S GUN'S INC/DONI1805257206215MAIN03/05/2026 178.43 194042171DISNINF, BOWL CLEANER, CAN LINERS, TOWELS-CITY HALLTRIO SUPPLY COMPANY INC1066311206216*#MAIN03/05/2026 613.00 210043220POSTAGE #48443014USPS - PREPAY03012026206219#MAIN03/05/2026 2,287.00 230043220POSTAGE #4844301403012026 2,900.00 CHECK MAIN 206219 TOTAL FOR FUND 101: 66.98 31214381051-4159573-1XCEL ENERGY (N S P)51-4159573-1206227*#MAIN03/05/2026 92.35 31604381051-4159573-151-4159573-1 13,992.76 31604381051-4159573-151-4159573-1 144.93 31604381051-4159573-151-4159573-1 35.88 31604381051-4159573-151-4159573-1 25.81 52004381051-4159573-151-4159573-1 28.69 52004381051-4159573-151-4159573-1 79.95 52004381051-4159573-151-4159573-1 30.46 52004381051-4159573-151-4159573-1 151.11 52004381051-4159573-151-4159573-1 66.98 52004381051-4159573-151-4159573-1 45.25 52004381051-4159573-151-4159573-1 166.57 52004381051-4159573-151-4159573-1 90.84 52004381051-4159573-151-4159573-1 441.14 52004381051-4159573-151-4159573-1 10.19 52004381051-4159573-151-4159573-1 77.69 52004381051-4159573-151-4159573-1 76.21 52004381051-4159573-151-4159573-1 934.44 920043810022026 51-7085831-01253514148 (49.98)920043810022026 51-7085831-01253514148 (143.80)920043810022026 51-7085831-01253514148 16,364.45 CHECK MAIN 206227 TOTAL FOR FUND 101: (9.42)000020810021826 INVBELLBOY BAR SUPPLY01108524002787(A)*#MAIN03/05/2026 278 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 3/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 1,023.95 194044000MAINT 021626-031526COORDINATED BUSINESS SYSTEMS, LTD.INV5215412792(A)MAIN03/05/2026 380.86 194042175COFFEE SUPPLIES 021726FIRST CHOICE COFFEE SERVICEMN-10733032793(A)*#MAIN03/05/2026 315.00 194044100EQUIPMENT RENTAL 0226MN-1052561 175.95 210042175COFFEE SUPPLIES 021726MN-1073304 175.95 220042175COFFEE SUPPLIES 021726MN-1073304 1,047.76 CHECK MAIN 2793(A) TOTAL FOR FUND 101: (2.42)000020815EOC MEALS: BULK HARD CANDYWELLS FARGO CREDIT CARD112-3145188-33618372798(E)*#MAIN03/08/2026 (1.51)000020815SNACKS IN HOUSE ACTIVITIES01582Q 14.48 111042000PROCLAMATION SEALS 111-2628145-8484210 59.00 111042011LAPTOP REPAIR2009784484940 745.00 111043105NLC CC CONFERENCE-L.DENEEN4808 30.00 111044330MN MAYOR ASSOCIATION DUES 443194 85.75 111048200FUNERAL FLOWERS XIONG FAMILY00520679 226.05 111048200PIZZA K. WINDSCHITL RETIREMENT104906 14.91 111048200RETIREMENT PARTY - J. HOOK01478Q 31.74 132042175REFRESHMENTS CITY MANAGER ORG MEETING00451Q 47.36 132042175LUNCH INTERVIEW PANEL REC. DIR 022826 2 14.00 136042000STORAGE UNITS 02856Q 27.89 136042171NEWSLETTER HOLDER CITY HALL113-7316143-9688203 26.50 136044030MAILCHIMP MONTHLY SUBSCRIPTIONMC22809355 25.00 136044376PRIZE NORTH SUBURBAN HOLIDAY LIGHT EVENT01632Q 308.85 136044376STRAW BALES FOR SNOWBLAST601517170823 (772.85)136044376REFUND ON SNOWBLAST HEATER220481-1 27.86 141044030CHATGPT SUBSC 012326-02232669ACA837-0021 500.00 151044330CITY MEMBERSHIP RENEWAL34512001-2026 12.29 194042171LENS WIPES112-0092013-7524266 31.16 194042171ZIP LOCK BAGS, WALL HOOKS112-1650753-7977049 9.98 194042171GEL FINGERTIP GRIPS112-6148113-4321827 11.87 194042171CAN OPENER112-0460676-4219410 30.97 194042175TEA, APPLE CIDER112-4930247-0365033 58.99 210042000INK CARTRIDGE 112-6263343-6258648 58.25 210042000THREE RING BINDERS, PIN DISPLAY BOXES112-9244294-2757859 79.50 210042000BATTERIES112-1283906-2540263 13.77 210042000HAND SANITIZER,FINGERPRINT INK PAD112-1341900-5729846 17.85 210042000PENS,COMPOSTABLE PAPER PLATES112-8704701-4629855 20.19 210042000SPIRAL NOTEPADS112-3721264-4279452 7.89 210042000UTENSILS, PENS, COMPOSTABLE PLATES112-7311846-0233069 34.76 210042000SPIRAL MEMO PADS112-5725437-0788210 279 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 4/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 56.55 210042011PHONE CASE & CHARGER113-4469345-0101844 300.00 210042070CELL AND DATA TRNG N FEDOR,C OKERSTROMCWVB0F56W0CJR 375.00 210042170LAPEL PINS19905 479.35 210042170TEEN ACADEMY T SHIRTS14678 479.35 210042170TEEN ACADEMY T SHIRTS14678 115.98 210042170K-9 KANSAS GROOMING02733Q 69.95 210042171HAND SANITIZER,FINGERPRINT INK PAD112-1341900-5729846 45.99 210042171TRANSPORTABLE SHARPS CONTAINERS EVID/PROP112-1744271-1676251 26.99 210042171PENS,COMPOSTABLE PAPER PLATES112-8704701-4629855 58.45 210042171UTENSILS, PENS, COMPOSTABLE PLATES112-7311846-0233069 112.02 210042171ECOFORT REPLACEMENT FILTERS112-4032960-2400231 125.00 210042171CHRONOGRAPH FOR RANGE4PV36118VL628093U (38.49)210042171RETURN DISPLAY BOXES112-9244294-2757859 31.80 210042172B POSEL COMPRESSION STOCKINGS9633 160.46 210042175LUNCH BOYS MENTORSHIP PROGRAM11 93.46 210042175SNACKS CIT TRAINING00377386583522964288 765.40 2100421752026 DEPARTMENT AWARD CEREMONY 012026 183.70 210042175LUNCH BOYS BASKETBALL MENTORSHIP01-001578-99-133356 231.48 210042175LUNCH BOYS MENTORSHIP PRGM020426 67.05 210042175WORKING MEETING012226 1 320.64 210042175SAMBUSAS ANNUAL AWARDS CEREMONY 017858 (7.35)210042175EASY SAVINGS REBATE 021126 RBT (7.35)210042175EASY SAVINGS REBATE 021126 RBT 51.24 210042282FUEL TRAVEL FBI ACADEMY B. POSEL188787 29.91 210042282FUEL TRAVEL FBI ACADEMY B POSEL2051912 36.00 210042282GAS FOR CAMERA TRAILER330979 32.35 210042282GAS FOR CAMERA TRAILER349328 1,199.00 210043105FOUNDATION INST TRAINER S.TOMBERS9886 1,199.00 210043105FOUNDATION INST TRAINER K YANG9853 175.00 210043105DRONE TEST T VAUGHNATDXERCG 750.00 210043105IMPACT MUNITIONS INSTRUCTOR COURSE TM,AN175662 495.00 210043105ADVANCED SEARCH & SEIZURE TRNG S BOSKOVIC176767 10.48 210043220CERTIFIED MAIL ICR 2603789502215Q 4.00 210043320TOLL FEE TRAVEL FBI ACADEMY B POSEL011526 TOLL (32.21)210043320REFUND LODGING TAX54649938 78.00 210044030MONTHLY SUBSCRIPTION 0206-03052620260206-000723 14.38 210044310TEEN ACADEMY T SHIRTS14678 14.38 210044310TEEN ACADEMY T SHIRTS14678 35.00 210044330ANNUAL MEMBERSHIP B ROMANIK00928 5.00 210044390ANNUAL FEE DRONE REGISTRATION020226 16.25 210044390TABS #824603838992 280 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 5/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 0.35 210044390TABS #824603838992 109.99 220042010SAFETY HELMET W/ LAMP113-7021262-6828205 417.78 220042011WEBCAMS113-4484920-2174663 15.39 220042012CRADLEPOINT - POWER / DATA CABLEAH73T6N 41.45 2200421717/64 DRILL BITS, 5/32 DRILL BITS, 1/8 DRILL BITS112-0251123-6965001 29.94 220042171LYSOL WIPES 112-0833132-0054642 60.96 220042171KLEENEX112-1795339-4781003 189.24 22004217130" HEAVY DUTY FLOOR WATER WANDS113-1239808-2347449 468.49 220042175EOC MEALS: OATMEAL, CHIPS, CRACKERS, RDY RICE112-6908296-7330639 32.90 220042175EOC MEALS: TORTILLA CHIPS112-0878940-7309005 126.96 220042175EOC MEALS: CANNED TUNA112-3028628-9806657 53.28 220042175EOC MEALS: CANNED PEAS112-8691785-7287412 173.12 220042175EOC MEALS: DRIED FRUIT MIX, TRAIL MIX112-9465911-6735441 62.40 220042175EOC MEALS: INSTANT NOODLE SOUP CUPS112-7239873-2100254 37.56 220042175EOC MEALS: BULK HARD CANDY112-3145188-3361837 91.39 220042175EOC MEALS: CANNED CORN, V8 JUICE112-6411171-0564240 110.94 220042175EOC MEALS: 40 OZ MIXED NUTS112-9465911-6735441 719.62 220042175EOC MEALS BLK BEANS, CHKN, PNTO BEANS, BACN BEANS,TURKY, PNT BUTTER112-5541538-7416202 (77.38)220042175REFUND: CANNED CHKN, PNT BUTTER112-5541538-7416202 (23.51)220042175REFUND: CANNED CHKN, PNT BUTTER112-5541538-7416202 37.21 220042282FUEL FEMA TRNG B.RODDY5812945 45.90 220042282FUEL FEMA TRNG B.RODDY9020157 375.00 2200431052026 HSEM GOVERNOR'S CONF K PETERSON81416015003 750.00 2200431052026 HSEM GOVERNOR'S CONF DO, BR81416095891 316.68 220043105SEMINAR YOUR LEADERSHIP GD, QR, EK3XYRLDRSHP-F2R000R 525.00 2200431052026 3-DAY CONF S.DRISCOLLFRMNSHP2026-735009Q 525.00 2200431052026 3-DAY CONF M PYKAFRMNSHP2026-735002W 130.75 220043320LODGING FIREFIGHTER HEALTH FORUM S DRISCOLL460268059085 7.27 220043320BREAKFAST FEMA TRNG B.RODDY190723 5.52 220043320BREAKFAST FEMA TRNG B.RODDY192993 5.59 220043320BREAKFAST FEMA TRNG B.RODDY5812952 23.31 220043320LUNCH FEMA TRNG B.RODDY559018 46.98 220043320DINNER -FEMA TRNG B.RODDY20 166.22 220043320LODGING FEMA TRNG B.RODDY56092293-1 11.77 220043320LUNCH FEMA TRNG B.RODDY902890 200.30 220043320LODGING FEMA TRNG B.RODDYR6136442132 38.67 220043320DINNER FEMA TRNG B.RODDY125110 14.89 220043320LUNCH FEMA TRNG B.RODDY152 7.52 220043320BREAKFAST FEMA TRNG B.RODDY02067Q 14.26 220043320BREAKFAST FEMA TRNG B.RODDY02739Q 13.20 220043320LUNCH FEMA TRNG B.RODDY02972Q 281 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 6/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 12.91 220043320LUNCH FEMA TRNG B.RODDY01491Q 21.95 220043320DINNER FEMA TRNG B.RODDY60259 23.15 220043320DINNER FEMA TRNG B.RODDY60965 12.07 220043320LUNCH FEMA TRNG B.RODDY1377 10.51 220043320LUNCH FEMA TRNG B.RODDYAAA5PNFLAJAG 83.58 220044030CHATGPT SUBSC 012326-02232669ACA837-0021 17.01 310042171RUBBER STAMP, CALCULATOR RIBBON112-6922522-2952225 55.72 310044030CHATGPT SUBSC 012326-02232669ACA837-0021 (37.69)312142000REFUND-2026 DESK TOP CALENDAR112-3431340-7745043 66.20 312142171BATTERIES, LAPTOP BACKPACK, CLNG CLTHS,WEBCAM114-6543977-9897811 8.26 312142171AA BATTERIES114-1866112-7193001 1,095.00 312143105MAINTAINING ASPHALT PAVEMENTS- J.TERHELLTR-004598 280.20 312143320LODGING ASPHALT PAVEMENT TRNG-J.TERHELL41207663 74.45 312143320FUEL TRAVEL FOR TRAINING- J. TERHELL83831 83.54 312144030CHATGPT SUBSC 012326-02232669ACA837-0021 2.25 312144030REPLIT CORE USAGE1022-4632 67.46 500042011KEYBOARD & MOUSE10858850485 211.96 500042011SMART DOCK10858878399 2,361.95 500042011DELL 16 LAPTOP10859613723 488.74 500042011DELL PRO MONITORS10859639136 18.77 5000421712026 PLANNER112-2573955-0500209 419.27 500142170SOFTBALL TRAINING NET, SOFTBALLS, PITCHING RUBBERS8679909 619.96 500142170SOFTBALL CATCHERS BAGS 112-5759684-7135436 376.91 500142170BATTING TEES, RPLCMNT CHIN PADS, HOME PLATES112-5065573-4817064 272.76 500142170WOMENS BASKETBALLS112-7160056-4329835 24.94 500142170GYMNASTICS RIBBONS112-7016503-9372245 42.70 500142170COACHES WHISTLES112-4984249-1055437 23.98 500142171BASKETBALL DRY ERASE BOARDS 113-9423153-2337846 39.96 500142171BASKETBALL SCOREBOOKS113-9162686-7266607 72.95 500142171CARPET CIRCLES, WHISTLE COVERS 112-1614002-7254611 179.99 500442170BASEBALL BATTING MAT TURF 112-4503286-4645048 235.10 500442170ONE-ACT THEATER SCRIPTS WINTER/SPRING 20264279049 26.38 500442171JUICE,GOLDFISH,BAKERY,FRUIT SNACKS,KETTLE,WATER03071Q 66.33 500442175JUICE,GOLDFISH,BAKERY,FRUIT SNACKS,KETTLE,WATER03071Q 8.99 504042170MINI PENCILS111-5610222-5622647 52.34 504042170ART SUPPLIES,TEA PARTY SUPPLIES183401261042 11.66 504042170ART SUPPLIES,TEA PARTY SUPPLIES183401261042 34.45 504042175SNACKS HOME VALUES PRESENTATION00291Q 78.92 504042175SNACKS FOR IN HOUSE ACTIVITIES00258Q 20.45 504042175LUNCH FOR BINGO GROUP00260Q 79.41 504042175SNACKS IN HOUSE ACTIVITIES01582Q 282 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 7/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 9.55 504044200BANDANAS111-7173508-9377010 20.00 504044200LUNCH OUTING WITH ACTIVE AGERS06273306 0.57 504044200LUNCH OUTING WITH ACTIVE AGERS06273306 19.43 504044200LUNCH OUTING WITH ACTIVE AGERS21-12 16.35 504044200HOLIDAY DINNER OUTING WITH ACTIVE AGERS8798/G 19.49 504044200LUNCH OUTING WITH ACTIVE AGERS79 66.21 520042171BATTERIES, LAPTOP BACKPACK, CLNG CLTHS,WEBCAM114-6543977-9897811 8.27 520042171AA BATTERIES114-1866112-7193001 390.00 520043105CERTIFIED POOL OPERATOR TRNG- P. KNOPIK7444 390.00 520043105CERTIFIED POOL OPERATOR TRNG- D. BRUMMEL-CULVER7446 1,200.00 5200431052026 MN SHADE TREE COURSE81426515530 2.23 520044030REPLIT CORE USAGE1022-4632 177.95 610242173SAFETY HELMET & VISOR112-3377976-1725018 25,820.69 CHECK MAIN 2798(E) TOTAL FOR FUND 101: 2,405.81 111043050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, TIFANOKA COUNTY PROPERTY RECORDS030226206231*#MAIN03/12/2026 3.15 111043250INTERNET 0126ARVIG ENTERPRISES, INC012826206232*#MAIN03/12/2026 4.38 132043250INTERNET 0126012826 6.85 151043250INTERNET 0126012826 0.55 194043250INTERNET 0126012826 17.12 210043250INTERNET 0126012826 15.88 220043250INTERNET 0126012826 7.67 310043250INTERNET 0126012826 2.46 312143250INTERNET 0126012826 1.36 500043250INTERNET 0126012826 4.38 512943250INTERNET 0126012826 1.37 520043250INTERNET 0126012826 65.17 CHECK MAIN 206232 TOTAL FOR FUND 101: 116.97 210044020MONITORING 0426-0626 CIRCLE TERRACE ASSET MANAGEMENT SYSTEMS INC12405351206233*#MAIN03/12/2026 181.04 920043810030626 SOLAR POWERCARLSON COMMUNITY SOLAR LLC610753206236*#MAIN03/12/2026 41.61 210044020FRESH AIR, TOWELS PS 021926CINTAS INC4260141860206238*#MAIN03/12/2026 41.01 220044020FRESH AIR, TOWELS PS 0219264260141860 46.72 512944020MOPS JPM 0303264261316247 46.72 512944020MOPS JPM 0224264260574285 283 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 8/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 176.06 CHECK MAIN 206238 TOTAL FOR FUND 101: 69.00 512944020BEER LINE CLEANING 0326CLEAN BEVERAGE LINE26-HALL-3206240MAIN03/12/2026 1,224.78 512943810030626 SOLAR POWERCORNILLIE 2 COMMUNITY SOLAR610755206241*#MAIN03/12/2026 189.99 312142171HI-TECH 2 EPOXY CONCRETE FARRELL EQUIPMENT & SUPPLY292237206247MAIN03/12/2026 495.00 312142171HI-TECH 2 EPOXY CONCRETE 291259 74.19 312142171ELEPHANT ARMOR DOT MORTAR290064 (1.20)312142171ELEPHANT ARMOR DOT MORTAR290064 72.99 312142171ELEPHANT ARMOR DOT MORTAR290593 830.97 CHECK MAIN 206247 TOTAL FOR FUND 101: 345.48 210043050OFFICE LETTERING & INSTALL FAST SIGNS OF BLAINE337-44107206248MAIN03/12/2026 1,945.00 61024201015 GAL TREEGATOR GREENGERTENS GREENHOUSEK53949/D206250MAIN03/12/2026 3,516.75 610242171ARBORPLUGS, IN-LINE CHECK VALVE, DRILL BIT, TREEAGEK53948/D 5,461.75 CHECK MAIN 206250 TOTAL FOR FUND 101: 30.54 512942171JB WELD,FAST DRYHOME DEPOT #28027412656206254MAIN03/12/2026 7.78 512942171JB WELD8024233 47.73 512942171BIT PACK, SCERWS8024227 86.05 CHECK MAIN 206254 TOTAL FOR FUND 101: 248.57 194042000TONER, KLEENEX, NOTE PADS, GLUE STICKSINNOVATIVE OFFICE SOLUTIONS LLCIN5065720206255MAIN03/12/2026 36.00 194042171TONER, KLEENEX, NOTE PADS, GLUE STICKSIN5065720 284.57 CHECK MAIN 206255 TOTAL FOR FUND 101: 3,000.00 2100430502026 CAR WASHESJEFF,BOBBY & STEVES AUTOWORLD2026-12206257MAIN03/12/2026 20.48 210042070TARP, TWINEMENARDS CASHWAY LUMBER-FRIDLEY45842206261*#MAIN03/12/2026 57.02 210042070PLASTIC DROP CLOTH, RUBBING ALCOHOL, SPRAY BOTTLE45822 36.85 312142171MULTI PURPOSE WIPES, VEHCILE SHINE SPRAYS45689 35.89 312142171POWER SCRAPER45193 128.42 500442171PAINT, ROLLERS, BRUSHES, TRAYS, DROP CLOTHS45641 278.66 CHECK MAIN 206261 TOTAL FOR FUND 101: 125.00 210043105INTRO TO DATA PRACTICESMN DEPT OF ADMINISTRATION00000915769206263MAIN03/12/2026 284 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 9/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 600.00 500143050BOYS BASKETBALL ADMIN FEES, GIRLS & BOYS LEAGUE EXPENSESMYAS130193206265MAIN03/12/2026 586.10 500143050BOYS BASKETBALL ADMIN FEES, GIRLS & BOYS LEAGUE EXPENSES130193 2,732.34 500143050BOYS BASKETBALL ADMIN FEES, GIRLS & BOYS LEAGUE EXPENSES130193 125.00 500144200GIRLS BASKETBALL LEAGUE ADMISSION FEE - 2ND GRADE130177 4,043.44 CHECK MAIN 206265 TOTAL FOR FUND 101: 239.88 210043810SOLAR POWERONSITE PARTNERS PROJECTCO, LLCINV - 1644206266*#MAIN03/12/2026 239.87 220043810SOLAR POWERINV - 1644 479.75 CHECK MAIN 206266 TOTAL FOR FUND 101: (0.30)000020815022826 COOLER RENTALPREMIUM WATERS INC311344353206267*#MAIN03/12/2026 (0.60)000020815022826 COOLER RENTALS311344351 (0.30)000020815022826 COOLER RENTAL311344352 (1.20)CHECK MAIN 206267 TOTAL FOR FUND 101: 348.00 504044200BIRTHDAY CANDLES 042326SIDEKICK THEATRE001790206270MAIN03/12/2026 60.12 000020810RENTAL DEPOSIT REFUND JPMSNELL/MARGINA022826206271MAIN03/12/2026 (13.00)000020810RENTAL DEPOSIT REFUND JPM022826 1.02 000020810RENTAL DEPOSIT REFUND JPM022826 739.88 000034781RENTAL DEPOSIT REFUND JPM022826 12.46 000034781RENTAL DEPOSIT REFUND JPM022826 (160.00)000034781RENTAL DEPOSIT REFUND JPM022826 640.48 CHECK MAIN 206271 TOTAL FOR FUND 101: 315.29 210042030BUSINESS CARDSSOULO COMMUNICATIONS178785206272MAIN03/12/2026 200.00 210042172BOOTSSTREICHER'S GUN'S INC/DONI1812843206273MAIN03/12/2026 2,274.00 312142010ASY JACK SANDERSTOWMASTER90003628206274MAIN03/12/2026 598.00 210043105107 PREP CLASS VERTEX UNMANNED SOLUTIONS, LLC5321206276MAIN03/12/2026 10.29 316043810030226 51-4159572-0XCEL ENERGY (N S P)1255460751206280*#MAIN03/12/2026 10.26 316043810030226 51-0013562395-21255461574 11.05 316043810030226 51-4174399-11255458802 11.05 316043810030226 51-4941920-11255459677 42.65 CHECK MAIN 206280 TOTAL FOR FUND 101: 85,505.66 Total for fund 101 GENERAL 285 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 10/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 201 PLANNING & INSPECTIONS 630.00 000032181PLANNING SERVICES 0126HOISINGTON KOEGLER GROUP INC.025-029-4206185MAIN03/05/2026 300.00 2400430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 100.00 240043105PUBLIC FINANCE SEMINAR U. BRANDTWELLS FARGO CREDIT CARD0305262798(E)*#MAIN03/08/2026 (200.00)240043105REFUND CODE COUNCIL ATTENDANCE M.HALEY92718852 (100.00)CHECK MAIN 2798(E) TOTAL FOR FUND 201: 1.36 240043250INTERNET 0126ARVIG ENTERPRISES, INC012826206232*#MAIN03/12/2026 60.00 240043500PHN FEB 18 NEGHBORHOOD MTG 021326ECM PUBLISHERS INC1086979206245*#MAIN03/12/2026 491.12 00003219250% REFUND OF INVESTIGATION FEE 685 51ST AVERAINBOW INTERNATIONAL OF TWIN CITIE2026-00035206268MAIN03/12/2026 323.54 000032192PERMIT ISSUED IN ERROR 1372 BUCHANAN PLWOLF RIVER ELECTRIC2026-00206206279MAIN03/12/2026 1,706.02 Total for fund 201 PLANNING & INSPECTIONS 286 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 11/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 204 EDA ADMINISTRATION 500.00 6314430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 16.99 631442171HUMIDIFIERWELLS FARGO CREDIT CARD112-2784490-11474532798(E)*#MAIN03/08/2026 3.15 631443250INTERNET 0126ARVIG ENTERPRISES, INC012826206232*#MAIN03/12/2026 731.25 631443050ALATUS HYVEE SITE REDEVELOPEMENT 0126EHLERS & ASSOCIATES INC105123206246MAIN03/12/2026 1,251.39 Total for fund 204 EDA ADMINISTRATION 287 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 12/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 212 STATE AID MAINTENANCE 1,356.67 319044000SIGNAL SERVICE STINSON & 39TH AVE 0725-1225RAMSEY COUNTYPUBW-022045206208MAIN03/05/2026 42.24 31904381051-4159573-1XCEL ENERGY (N S P)51-4159573-1206227*#MAIN03/05/2026 33.75 31904381051-4159573-151-4159573-1 43.98 31904381051-4159573-151-4159573-1 79.63 31904381051-4159573-151-4159573-1 164.52 31904381051-4159573-151-4159573-1 55.92 31904381051-4159573-151-4159573-1 47.03 31904381051-4159573-151-4159573-1 83.01 31904381051-4159573-151-4159573-1 550.08 CHECK MAIN 206227 TOTAL FOR FUND 212: 1,906.75 Total for fund 212 STATE AID MAINTENANCE 288 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 13/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 225 CABLE TELEVISION 400.00 9844430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 18.88 984442010GAFFER TAPE AV PRODUCTIONWELLS FARGO CREDIT CARD113-3986413-80778062798(E)*#MAIN03/08/2026 13.99 984442010CAMERA MOUNT SCREWS113-4801568-8448242 63.56 984442010CAMERA EQUIPMENT113-9316661-6661835 15.43 984442010CAMERA EQUIPMENT113-9416050-5124208 111.86 CHECK MAIN 2798(E) TOTAL FOR FUND 225: 1.36 984443250INTERNET 0126ARVIG ENTERPRISES, INC012826206232*#MAIN03/12/2026 513.22 Total for fund 225 CABLE TELEVISION 289 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 14/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 240 LIBRARY 224.84 550042180BOOK ORDERINGRAM LIBRARY SERVICES94328280206187MAIN03/05/2026 297.34 550042180BOOK ORDER94435891 522.18 CHECK MAIN 206187 TOTAL FOR FUND 240: 211.32 550044000COPY MAINT 021526-031426MARCO, INCINV14887546206191MAIN03/05/2026 40.83 550044000COPY MAINT 021526-031426INV14887546 20.00 550044000COPY MAINT 021526-031426INV14887546 272.15 CHECK MAIN 206191 TOTAL FOR FUND 240: 100.00 550043050PRE-SCHOOL YOGA 02122026MINDFUL LIFE JOURNEY LLC02122026206197MAIN03/05/2026 2,491.50 550044020BUILDING MAINTENANCE 2026NORTHLAND REFRIGERATION INCORPORATE7373206202*#MAIN03/05/2026 400.00 5500430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 798.62 550042181STAR TRIBUNE 022326-022227STAR TRIBUNE1268499-2026206212MAIN03/05/2026 400.93 550042171CAN LINERS, TP, TISSUE, TOWELS-LIBRARYTRIO SUPPLY COMPANY INC1080054206216*#MAIN03/05/2026 58.25 5500430500126 PLACEMENTSUNIQUE MANAGEMENT SERVICES INC6150433206217MAIN03/05/2026 35.98 550042011VISUALLY IMPAIRED KEYBOARDSWELLS FARGO CREDIT CARD113-6957637-11546542798(E)*#MAIN03/08/2026 119.11 550042170ART TRAYS,MAGNETS,CABOCHONS113-6017931-2316221 719.88 550042181WALL STREET JOURNAL RENEWAL 20262026 364.00 550043105PLA 2026 CONFERENCE R.DOUGHERTY7571 1,238.97 CHECK MAIN 2798(E) TOTAL FOR FUND 240: 26.01 550043250INTERNET 0126ARVIG ENTERPRISES, INC012826206232*#MAIN03/12/2026 116.97 550044020MONITORING - LIBRARY 0426-0626ASSET MANAGEMENT SYSTEMS INC12405354206233*#MAIN03/12/2026 1,073.98 550043810SOLAR POWERONSITE PARTNERS PROJECTCO, LLCINV - 1644206266*#MAIN03/12/2026 7,499.56 Total for fund 240 LIBRARY 290 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 15/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 261 AFTER-SCHOOL PROGRAMS 215.96 502944200THEATRE RENTAL YOUTH TRIPWELLS FARGO CREDIT CARD11093148312798(E)*#MAIN03/08/2026 215.96 Total for fund 261 AFTER-SCHOOL PROGRAMS 291 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 16/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 372 HUSET PARK AREA TIF (T6) 5,586.62 700043050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, TIFANOKA COUNTY PROPERTY RECORDS030226206231*#MAIN03/12/2026 5,586.62 Total for fund 372 HUSET PARK AREA TIF (T6) 292 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 17/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 375 TIF Z6: 47TH & GRAND 753.27 700043050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, TIFANOKA COUNTY PROPERTY RECORDS030226206231*#MAIN03/12/2026 753.27 Total for fund 375 TIF Z6: 47TH & GRAND 293 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 18/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 376 TIF DISTRICTS A3/C7/C8 650.00 700043050PREPARATION OF SEMI-ANNUAL TIF PAYGO MEMOSEHLERS & ASSOCIATES INC105122206175MAIN03/05/2026 975.00 700043050PREPARATION OF SEMI-ANNUAL TIF PAYGO MEMOS105122 1,625.00 CHECK MAIN 206175 TOTAL FOR FUND 376: 1,625.00 Total for fund 376 TIF DISTRICTS A3/C7/C8 294 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 19/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 391 SCATTERED SITE TIF W3/W4 714.60 700043050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, TIFANOKA COUNTY PROPERTY RECORDS030226206231*#MAIN03/12/2026 985.27 700043050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, TIF030226 1,699.87 CHECK MAIN 206231 TOTAL FOR FUND 391: 1,699.87 Total for fund 391 SCATTERED SITE TIF W3/W4 295 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 20/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 392 TIF BB2 ALATUS 40TH AV 733.94 700043050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, TIFANOKA COUNTY PROPERTY RECORDS030226206231*#MAIN03/12/2026 733.94 Total for fund 392 TIF BB2 ALATUS 40TH AV 296 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 21/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 393 TIF BB6 ALATUS 4300 CENTRAL 733.94 700043050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, TIFANOKA COUNTY PROPERTY RECORDS030226206231*#MAIN03/12/2026 733.94 Total for fund 393 TIF BB6 ALATUS 4300 CENTRAL 297 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 22/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 394 REUTER WALTON TIF 714.60 700043050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, TIFANOKA COUNTY PROPERTY RECORDS030226206231*#MAIN03/12/2026 714.60 Total for fund 394 REUTER WALTON TIF 298 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 23/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 412 CAPITAL IMPROVEMENT PARKS 7,250.00 520043050SOCCER FIELD DEVELOPEMENTWSB & ASSOCIATES INCR-030659-000-7206225*#MAIN03/05/2026 7,250.00 Total for fund 412 CAPITAL IMPROVEMENT PARKS 299 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 24/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 415 CAPITAL IMPRVMT - PIR PROJ 4,683.00 6400430502025 ALLEYS PROJECT STAKINGBOLTON & MENK, INC0376417206169*#MAIN03/05/2026 1,300.00 6400430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 2,599.52 640043050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, TIFANOKA COUNTY PROPERTY RECORDS030226206231*#MAIN03/12/2026 8,582.52 Total for fund 415 CAPITAL IMPRVMT - PIR PROJ 300 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 25/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 431 CAP EQUIP REPLACE-GENERAL 7,104.26 220045180ELKHART RAM PORT GRND MONTR, STACKD TIPS, BRACKETFIRE EQUIPMENT SPECIALTIES21811206178MAIN03/05/2026 451.79 220045180ELKHART RAM PORT GRND MONTR, STACKD TIPS, BRACKET21811 7,556.05 CHECK MAIN 206178 TOTAL FOR FUND 431: 878.20 220045180ELKHART 1.5" XD SHUTOFF FREE SWIVEL BASE JEFFERSON FIRE & SAFETY INCIN337192206190MAIN03/05/2026 419.30 220045180BUCKEYE 20LB FIRE EXTGR E5MES SERVICE COMPANY, LLCIN2436564206195MAIN03/05/2026 397.42 2200451805" STORZ X FML SWIVEL NH 2.5" IN2430328 816.72 CHECK MAIN 206195 TOTAL FOR FUND 431: 296.46 220045180E5 LOOSE EQUIPMENTWELLS FARGO CREDIT CARD113-1070334-40562152798(E)*#MAIN03/08/2026 792.39 220045180BREATHSAVER OXYGEN BAGS E5WC-52601 1,088.85 CHECK MAIN 2798(E) TOTAL FOR FUND 431: 837,504.92 220045150PIERCE IMPEL ASCENDANT PLTFRM PUMPER VIN#9374 ENGINE 5MAC QUEEN EQUIPMENT LLCE00271206259MAIN03/12/2026 847,844.74 Total for fund 431 CAP EQUIP REPLACE-GENERAL 301 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 26/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 601 WATER UTILITY 817.70 960042160FILL SANDHASSAN SAND & GRAVEL194205206183MAIN03/05/2026 3.82 960042171TAILPIECE TUBEMENARDS CASHWAY LUMBER-FRIDLEY43990206194MAIN03/05/2026 23.00 960044020BUILDING MAINTENANCE 2026NORTHLAND REFRIGERATION INCORPORATE7373206202*#MAIN03/05/2026 900.00 9690430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 437.36 960043050LEAK LOCATES 012226-020526WATER CONSERVATION SRVCS INC150586206224MAIN03/05/2026 578.80 960043050LEAK LOCATES 012226-020526150586 447.44 960043050LEAK LOCATES 012226-020526150586 435.92 960043050LEAK LOCATES 012226-020526150586 490.05 960043050LEAK LOCATES 012226-020526150586 442.40 960043050LEAK LOCATES 012226-020526150586 2,831.97 CHECK MAIN 206224 TOTAL FOR FUND 601: 47.34 960042160CAM & GROVE ADAPTERWW GRAINGER,INC9790821616206226MAIN03/05/2026 1,319.29 96004381051-4159573-1XCEL ENERGY (N S P)51-4159573-1206227*#MAIN03/05/2026 10.19 96004381051-4159573-151-4159573-1 66.98 96004381051-4159573-151-4159573-1 1,396.46 CHECK MAIN 206227 TOTAL FOR FUND 601: 108.85 960043810SOLAR SUBSCRIPTION 0126XCEL ENERGY SOLUTIONS004309206228MAIN03/05/2026 (18.84)960042000REFUND-2026 DESK TOP CALENDARWELLS FARGO CREDIT CARD112-6067029-82282312798(E)*#MAIN03/08/2026 11.88 960042012100' PHONE EXT FOR SCADA114-8806606-5093030 47.49 960042171WALL MOUNT SRAY CAN HOLDER112-4917532-8761011 100.00 9600431052026 STORMWATER POND SYMPOSIUM- D. CHIRPICH1010840 2.23 960044030REPLIT CORE USAGE1022-4632 142.76 CHECK MAIN 2798(E) TOTAL FOR FUND 601: 1.37 960043250INTERNET 0126ARVIG ENTERPRISES, INC012826206232*#MAIN03/12/2026 88.64 960042171HEX CAP/SCREWFASTENAL COMPANYMNSPR211001206249MAIN03/12/2026 1,637.14 960042160FILL SANDHASSAN SAND & GRAVEL194358206252MAIN03/12/2026 146.72 960042171SUP FLEX PVC WINTER LINERMCCLELLAN SALES INC024621206260MAIN03/12/2026 25,493.00 960044320010126-033126 CONN FEEMN DEPT OF HEALTH020626206264MAIN03/12/2026 302 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 27/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 601 WATER UTILITY 609.19 960044000WATER TEST KITSUSABLUEBOOKINV00898128206275MAIN03/12/2026 435.92 960043050LEAK LOCATES 021326-022226WATER CONSERVATION SRVCS INC150677206278MAIN03/12/2026 535.54 960043050LEAK LOCATES 021326-022226150677 465.44 960043050LEAK LOCATES 021326-022226150677 30.24 960043050LEAK LOCATES 021326-022226150677 545.85 960043050LEAKE LOCATES 4510 TYLER 122925150509 2,012.99 CHECK MAIN 206278 TOTAL FOR FUND 601: 989.90 960043810022526 51-0012949181-3XCEL ENERGY (N S P)1254601786206280*#MAIN03/12/2026 (60.03)960043810022526 51-0012949181-31254601786 (10.79)960043810022526 51-0012949181-31254601786 919.08 CHECK MAIN 206280 TOTAL FOR FUND 601: 37,180.03 Total for fund 601 WATER UTILITY 303 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 28/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 602 SEWER UTILITY 10.49 960044300LATE FEE INV# 8-978-23617FEDERAL EXPRESS9-704-59034206177MAIN03/05/2026 69.50 960044020BUILDING MAINTENANCE 2026NORTHLAND REFRIGERATION INCORPORATE7373206202*#MAIN03/05/2026 372.00 960044000REPAIR PUMPS-ARGONNE LIFT STATIONQUALITY FLOW SYSTEMS50519206207MAIN03/05/2026 900.00 9690430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 66.97 96004381051-4159573-1XCEL ENERGY (N S P)51-4159573-1206227*#MAIN03/05/2026 286.36 96004381051-4159573-151-4159573-1 537.49 96004381051-4159573-151-4159573-1 206.04 96004381051-4159573-151-4159573-1 (55.99)96004381051-4159573-151-4159573-1 (86.91)96004381051-4159573-151-4159573-1 953.96 CHECK MAIN 206227 TOTAL FOR FUND 602: (18.85)960042000REFUND-2026 DESK TOP CALENDARWELLS FARGO CREDIT CARD112-6067029-82282312798(E)*#MAIN03/08/2026 2.23 960044030REPLIT CORE USAGE1022-4632 (16.62)CHECK MAIN 2798(E) TOTAL FOR FUND 602: 1.37 960043250INTERNET 0126ARVIG ENTERPRISES, INC012826206232*#MAIN03/12/2026 108.88 960043810030626 SOLAR POWERCARLSON COMMUNITY SOLAR LLC610753206236*#MAIN03/12/2026 2,399.58 Total for fund 602 SEWER UTILITY 304 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 29/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 603 REFUSE FUND 400.00 9520430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 400.00 9530430502025 AUDIT ENGAGEMENT150504106 800.00 CHECK MAIN 206210 TOTAL FOR FUND 603: 160.13 95304381051-4159573-1XCEL ENERGY (N S P)51-4159573-1206227*#MAIN03/05/2026 26.50 952044030MONTHLY SUBSC REFUSE - FEB 2026WELLS FARGO CREDIT CARDMC229191912798(E)*#MAIN03/08/2026 986.63 Total for fund 603 REFUSE FUND 305 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 30/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 604 STORM SEWER UTILITY 38,414.49 96994400037TH PLACE POND RECONSTRUCTIONEUREKA CONSTRUCTION, INC.FWO-031206176MAIN03/05/2026 300.00 9690430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 910.50 960043050MS4 SERVICES 0126WSB & ASSOCIATES INCR-017544-000-10206225*#MAIN03/05/2026 10.19 96004381051-4159573-1XCEL ENERGY (N S P)51-4159573-1206227*#MAIN03/05/2026 (37.53)96004381051-4159573-151-4159573-1 (27.34)CHECK MAIN 206227 TOTAL FOR FUND 604: 162.73 960042171RAIN GAGE, BATTERIES WELLS FARGO CREDIT CARD112-9586925-39170022798(E)*#MAIN03/08/2026 50.77 960043810030626 SOLAR POWERCORNILLIE 2 COMMUNITY SOLAR610755206241*#MAIN03/12/2026 1,510.00 9600443302026 MCSC MEMBERSHIPLEAGUE OF MINNESOTA CITIES440344206258MAIN03/12/2026 41,321.15 Total for fund 604 STORM SEWER UTILITY 306 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 47/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 652 SEWER CONSTRUCTION FUND 2,473.50 9699430502025 40TH AVE CONSTRUCTION PROJ 2504BOLTON & MENK, INC0376416206169*#MAIN03/05/2026 2,473.50 Total for fund 652 SEWER CONSTRUCTION FUND 307 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 48/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 701 CENTRAL GARAGE 42.00 995042171ASSA KEYASSURED SECURITY INCC141746206164MAIN03/05/2026 36.71 995043050ANNUAL, INITIAL ENROLLMENTS 0126FIRST ADVANTAGE LNS SCREEN INC2503852601206179*#MAIN03/05/2026 309.95 000014120HYDRAULIC COUPLERSFLEETPRIDE INC131199923206180#MAIN03/05/2026 988.46 995042010STARTALL JUMP PACK 12A 10K AMP131776080 1,298.41 CHECK MAIN 206180 TOTAL FOR FUND 701: 98.84 000014120TROUBLESHOOT ENGINE SPUTTER & STALLJEFF BELZER'S ROSEVILLE AUTO195777206189MAIN03/05/2026 985.50 995044020BUILDING MAINTENANCE 2026NORTHLAND REFRIGERATION INCORPORATE7373206202*#MAIN03/05/2026 500.00 9950430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 593.00 000014120BURNER MAINT, CONTROL BOX KNOBSTEPP MANUFACTURING CO., INC067719206214MAIN03/05/2026 1,695.18 99504381051-4159573-1XCEL ENERGY (N S P)51-4159573-1206227*#MAIN03/05/2026 (80.88)99504381051-4159573-151-4159573-1 (811.12)99504381051-4159573-151-4159573-1 803.18 CHECK MAIN 206227 TOTAL FOR FUND 701: 750.00 9950440002026 ET SOFTWARE LICENSEZIEGLER INCIN002259337206229MAIN03/05/2026 170.32 995042175COFFEE SUPPLIES - PW 021726FIRST CHOICE COFFEE SERVICEMN-10788422793(A)*#MAIN03/05/2026 94.38 000014120PUMP OIL 10W40HOTSY MINNESOTA272912794(A)MAIN03/05/2026 56.55 995042011IPHONE CASE AND CHARGERWELLS FARGO CREDIT CARD112-3254906-19138402798(E)*#MAIN03/08/2026 3.21 995042171FIRE EXTINGUISHER ARROW SIGNS112-4739675-7614605 17.99 995042171LENS WIPES112-1444873-6542669 83.99 995042171TONER CARTRIDGES112-7085488-3325069 2.23 995044030REPLIT CORE USAGE1022-4632 1,297.50 995044030ANNUAL FORD IDS SOFTWARE LICENSE 012826-0128271763744 1,461.47 CHECK MAIN 2798(E) TOTAL FOR FUND 701: 1.37 995043250INTERNET 0126ARVIG ENTERPRISES, INC012826206232*#MAIN03/12/2026 1,500.00 995044030SUBSCRIPTION 042926-042827AUTOZONE, INC. DBA ALLDATA LLCINVC06654098206234MAIN03/12/2026 308 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 49/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 701 CENTRAL GARAGE 1,021.93 995043810030626 SOLAR POWERCARLSON COMMUNITY SOLAR LLC610753206236*#MAIN03/12/2026 30.94 995042172UNIFORMS RENTAL 022726CINTAS INC4261144106206238*#MAIN03/12/2026 125.97 995042171BLINDSMENARDS CASHWAY LUMBER-FRIDLEY45218206261*#MAIN03/12/2026 58.05 995042171DEGREASER, CONCRETE PATCH45501 184.02 CHECK MAIN 206261 TOTAL FOR FUND 701: 555.87 995043810SOLAR POWERONSITE PARTNERS PROJECTCO, LLCINV - 1644206266*#MAIN03/12/2026 10,127.94 Total for fund 701 CENTRAL GARAGE 309 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 50/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 720 INFORMATION TECHNOLOGY 6,528.00 998044030NETWORK MONITORING 021126-021127OBKIO INC.648C2290-0007206203MAIN03/05/2026 200.02 998042010CABLES & SHELVES FOR SERVER ROOMWELLS FARGO CREDIT CARD113-7652874-96538602798(E)*#MAIN03/08/2026 66.49 998042011ERGONOMIC KEYBOARD 113-8252519-5055403 69.99 998042011ERGONOMIC MOUSE113-0530496-7525861 428.23 998042012RACK PDU01-14180-45312 3,362.94 998042012SERVER NETWORK ADAPTER CARDS10-14166-82950 458.39 998042012RACK PDU01-14180-45313 345.00 998042012SERVER NETWORK ADAPTER CARDS10-14166-82951 1,145.40 998042012SERVER NETWORK ADAPTER CARDS10-14166-82952 1,463.49 998042012SERVER OPTICAL TRANSCEIVERS3736760 37.27 998042171HEX SOCKET,ALLEN WRENCH SET,SCREWS113-9963719-7189841 1,499.97 998044030STANDARD WILDCARD SSL CERTIFICATE, 3 YRS4004145681 207.00 998044030UNIMUS RENEWAL 30 ENDPOINTS 120335781584 63.73 998044030ADOBE ACROBAT PRO 2009784249780 450.00 998044030MFA LICENSING 0131-03012611779980 139.30 998044030CHATGPT SUBSC 012326-02232669ACA837-0021 50.00 998044030AI SOFTWARE DEVELOPMENT 0226-03263ETVJBS-0001 9,987.22 CHECK MAIN 2798(E) TOTAL FOR FUND 720: 19.29 998043250INTERNET 0126ARVIG ENTERPRISES, INC012826206232*#MAIN03/12/2026 328.95 9980432504377678 - INTERNET, TRANSPORT 0125020626 700.00 9980432504377678 - INTERNET, TRANSPORT 0125020626 2,033.96 9980432504377678 - INTERNET, TRANSPORT 0125020626 3,082.20 CHECK MAIN 206232 TOTAL FOR FUND 720: 738.68 998044030CROWDSTRIKE ENDPOINT DETECTION AND RESPONSE & SIEM 0126MINNESOTA IT SERVICES, MN IT SERVIC26010619206262MAIN03/12/2026 20,336.10 Total for fund 720 INFORMATION TECHNOLOGY 310 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 51/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 884 INSURANCE 5,418.02 312142281REPAIR VENTRAC #0218 LMCIT CLAIM #CP467849CUSHMAN MOTOR CO INC213357206243MAIN03/12/2026 1,000.00 312144349REPAIR VENTRAC #0218 LMCIT CLAIM #CP467849213357 6,418.02 CHECK MAIN 206243 TOTAL FOR FUND 884: 1,000.00 000015510INSURANCE SERVICE 0326ROSS NESBIT AGENCIES, INC030126206269MAIN03/12/2026 7,418.02 Total for fund 884 INSURANCE 311 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 52/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 887 FLEX BENEFIT FUND 63.05 925043050COBRA ADMIN 0126; RETIREE BILLING 0126; PARTICIPATION FEE 0226BENEFIT EXTRAS, INC.1574694206167*#MAIN03/05/2026 63.05 Total for fund 887 FLEX BENEFIT FUND '#'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE DEPARTMENT '*'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE FUND 1,378,618.69 TOTAL - ALL FUNDS 312 Item 14. StatusDepositCheck AmountGrossNameCheck NumberBankCheck Date DirectPhysicalCheck For Check Dates 02/21/2026 to 03/06/2026 03/11/2026 10:10 AM Check Register Report For City Of Columbia Heights Page 1 of 1 Open0.0070.0070.00UNION 49 101139PR03/06/2026 Open0.00271.03271.03MN CHILD SUPPORT PAYMENT CENTE 101140PR03/06/2026 Open0.001,387.001,387.00LELS #311 OFFICERS UNION 101141PR03/06/2026 Open0.00584.00584.00LELS #312 SERGEANT UNION 101142PR03/06/2026 Open0.001,780.841,780.84MSRS MNDCP PLAN EFT1811PR03/06/2026 Open0.00125.00125.00COL HTS LOCAL 1216 EFT1812PR03/06/2026 Open0.00250.00250.00COLHTS FIREFIGHTER ASSN EFT1813PR03/06/2026 Open0.0010,744.9510,744.95HSA BANK EFT1814PR03/06/2026 Open0.0080.0080.00PMA UNION DUES EFT1815PR03/06/2026 Open0.00157.00157.00COL HGTS POLICE ASSN EFT1816PR03/06/2026 Open0.00117,325.80117,325.80IRS EFT1817PR03/06/2026 Open0.002,061.042,061.04MISSION SQUARE 401 (ROTH) EFT1818PR03/06/2026 Open0.0020,144.5220,144.52MISSION SQUARE 457(B) EFT1819PR03/06/2026 Open0.00940.67940.67MISSION SQUARE RHS EFT1820PR03/06/2026 Open0.00107,388.02107,388.02PERA 397400 EFT1821PR03/06/2026 Open0.0025,289.0825,289.08STATE OF MN TAX EFT1822PR03/06/2026 12 4 Total Check Stubs: Total Physical Checks: 0.00288,598.95288,598.95Number of Checks: 016Totals: 313 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 31/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 150.00 000014500021726 INV56 BREWING LLC5630734206159MAIN03/05/2026 60.00 000014500022426 INVAM CRAFT SPIRITS SALES& MRKTNG22185206161MAIN03/05/2026 360.00 000014500021526V INVBARREL THEORY BEER COMPANYBT-07972206165MAIN03/05/2026 400.00 000014500021726 INVBAUHAUS BREW LABS LLC02162039206166MAIN03/05/2026 535.00 000014500021626 INVBERGMAN LEDGE LLCE-23780206168MAIN03/05/2026 48.66 979144020WINDOW CLEANING 1225CITY WIDE WINDOW SERVICE INC755364206171#MAIN03/05/2026 27.03 979244020WINDOW CLEANING 1225755356 75.69 CHECK MAIN 206171 TOTAL FOR FUND 609: 120.03 000014500021226 INVCRYSTAL SPRINGS ICE LLC02-603583206173#MAIN03/05/2026 4.00 979342199021226 INV02-603583 124.03 CHECK MAIN 206173 TOTAL FOR FUND 609: 185.00 000014500021826 INVDANGEROUS MAN BREWING CO LLCIN-8195206174MAIN03/05/2026 580.00 000014500021626 INVGLOBAL RESERVE LLCORD-23587206181MAIN03/05/2026 316.00 000014500020926 INVORD-23422 100.00 000014500021626 INVORD-23589 1,116.00 000014500022326 INVORD-23797 2,112.00 CHECK MAIN 206181 TOTAL FOR FUND 609: 801.86 000014500020926 INVGREAT LAKES COCA-COLA DISTRBTN50967814043206182MAIN03/05/2026 1,393.54 000014500021626 INV51070642016 799.38 000014500020926 INV50967814037 1,713.76 000014500022426 INV51188985016 4,708.54 CHECK MAIN 206182 TOTAL FOR FUND 609: 561.00 000014500021326 INVHOHENSTEINS INC902600206184MAIN03/05/2026 1,385.35 000014500021326 INV902560 4,356.90 000014500021926 INV904362 228.75 000014500022026 INV904746 871.40 000014500022026 INV904778 201.60 000014500022026 INV904782 971.60 000014500022626 INV906227 (21.25)000014500021926 INV904361 314 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 32/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR (60.00)000014500022026 INV904745 8,495.35 CHECK MAIN 206184 TOTAL FOR FUND 609: 849.16 000014500021626 INVINSIGHT BREWING COMPANY, LLC29731206188MAIN03/05/2026 582.68 000014500022026 INV29852 1,431.84 CHECK MAIN 206188 TOTAL FOR FUND 609: 620.70 000014500022026 INVMCDONALD DISTRIBUTING CO848649206193MAIN03/05/2026 410.00 000014500022026 INV848540 420.00 000014500022726 INV849622 1,450.70 CHECK MAIN 206193 TOTAL FOR FUND 609: 226.00 000014500022526 INVMINOCQUA BREWING COMPANY01212027-C206198MAIN03/05/2026 218.40 000014500021326 INVMODIST BREWING CO LLCE-65073206201MAIN03/05/2026 431.35 000014500022726 INVE-65405 649.75 CHECK MAIN 206201 TOTAL FOR FUND 609: 753.00 979144020BUILDING MAINTENANCE 2026NORTHLAND REFRIGERATION INCORPORATE7373206202*#MAIN03/05/2026 663.00 979244020BUILDING MAINTENANCE 20267373 252.50 979344020BUILDING MAINTENANCE 20267373 1,668.50 CHECK MAIN 206202 TOTAL FOR FUND 609: 1,103.00 000014500021926 INVPAUSTIS & SONS WINE COMPANY288130206204#MAIN03/05/2026 16.50 979142199021926 INV288130 1,119.50 CHECK MAIN 206204 TOTAL FOR FUND 609: 14.88 979142171021326 WATERPREMIUM WATERS INC311320989206205#MAIN03/05/2026 19.84 979242171021126 WATER311315169 9.92 979342171021326 WATER311320994 44.64 CHECK MAIN 206205 TOTAL FOR FUND 609: 119.00 000014500021226 INVPRYES BREWING COMPANY LLCW-115872206206MAIN03/05/2026 479.75 000014500021726 INVW-116244 598.75 CHECK MAIN 206206 TOTAL FOR FUND 609: 315 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 33/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 886.90 000014500022626 INVRED BULL DISTRIBUTION CO INC5021621211206209MAIN03/05/2026 277.40 000014500021926 INV5021458288 1,164.30 CHECK MAIN 206209 TOTAL FOR FUND 609: 600.00 9791430502025 AUDIT ENGAGEMENTREDPATH AND COMPANY LLC150504106206210*#MAIN03/05/2026 600.00 9792430502025 AUDIT ENGAGEMENT150504106 600.00 9793430502025 AUDIT ENGAGEMENT150504106 1,800.00 CHECK MAIN 206210 TOTAL FOR FUND 609: 580.02 000014500021926 INVSMALL LOT MNMN116186206211#MAIN03/05/2026 6.00 979142199021926 INVMN116186 586.02 CHECK MAIN 206211 TOTAL FOR FUND 609: 190.00 000014500021726 INVSTEEL TOE BREWING LLC64855206213MAIN03/05/2026 113.16 000014500021826 INVURBAN GROWLER BREWING CO LLCE-42196206218MAIN03/05/2026 290.00 000014500021826 INVVENN BREWING COMPANY11720206220MAIN03/05/2026 138.64 979144020021726 MOPS,MATS,TOWELSVESTIS SERVICES. LLC2500913707206221#MAIN03/05/2026 138.64 979144020022426 MOPS,MATS,TOWELS2500919577 181.59 979244020021926 MOPS,MATS,TOWELS2500916326 122.81 979344020021926 MOPS,MATS,TOWELS2500916271 122.81 979344020022626 MOPS,MATS,TOWELS2500921797 704.49 CHECK MAIN 206221 TOTAL FOR FUND 609: 659.54 000014500021826 INVVINOCOPIA INC0390203-IN206222#MAIN03/05/2026 14.00 979142199021826 INV0390203-IN 673.54 CHECK MAIN 206222 TOTAL FOR FUND 609: 313.44 979143810SOLAR POWERVIRIDI INVESTMENTS LLC02282026-CH206223MAIN03/05/2026 321.25 000014500021326 INVARTISAN BEER COMPANY38311362786(A)MAIN03/05/2026 560.00 000014500021326 INV3831137 1,057.90 000014500022026 INV3832886 335.00 000014500022626 INV3833083 1,296.00 000014500022426 INV3833373 55.70 000014500022726 INV3834814 316 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 34/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 1,517.80 000014500022726 INV3834813 567.00 000014500022726 INV3834815 (114.36)000014500021626 INV444352 (263.20)000014500021826 INV444525 (27.72)000014500021126 INV443974 5,305.37 CHECK MAIN 2786(A) TOTAL FOR FUND 609: 41.00 000014500021826 INVBELLBOY BAR SUPPLY01108544002787(A)*#MAIN03/05/2026 136.00 979142171021826 INV0110854400 304.05 979342171021826 INV0110852400 481.05 CHECK MAIN 2787(A) TOTAL FOR FUND 609: 2,100.00 000014500020426 INVBELLBOY CORPORATION03006805002788(A)#MAIN03/05/2026 280.00 000014500021126 INV0300700500 4,493.40 000014500021826 INV0210534200 2,062.25 000014500021826 INV0210534300 2,865.00 000014500022526 INV0210595300 42.00 979142199020426 INV0300680500 4.00 979142199021126 INV0300700500 40.34 979142199021826 INV0210534200 16.00 979342199021826 INV0210534300 28.00 979342199022526 INV0210595300 11,930.99 CHECK MAIN 2788(A) TOTAL FOR FUND 609: 98.80 000014500021826 INV 700297717BREAKTHRU BEVERAGE MN BEER LLC1256922822789(A)MAIN03/05/2026 11,440.60 000014500021126 INV 700297717125589646 15,712.95 000014500021826 INV 700297717125692281 652.20 000014500021826 INV 700297782125692286 29.35 000014500022526 INV 700297782125796582 4,628.35 000014500021826 INV 700297782125692285 29.35 000014500022626 INV 700297736125825441 267.60 000014500021926 INV 700297736125721009 (31.60)000014500021826 INV 700297717414491958 (30.00)000014500022026 INV 700297717414502784 (98.00)000014500022026 INV 700297717414502783 32,699.60 CHECK MAIN 2789(A) TOTAL FOR FUND 609: 148.50 000014500022026 INV 700297717BREAKTHRU BEVERAGE MN W&S LLC1257441362790(A)#MAIN03/05/2026 317 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 35/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 675.00 000014500021926 INV 700297717125718973 2,369.90 000014500022026 INV 700297717125744137 459.79 000014500022026 INV 700297717125745474 423.00 000014500021326 INV 700297717125642230 1,271.42 000014500022526 INV125795960 (225.00)000014500022026 INV 700297717414502081 (207.00)000014500021826 INV 700297717414495411 1.15 979142199022026 INV 700297717125744136 3.45 979142199021926 INV 700297717125718973 19.55 979142199022026 INV 700297717125744137 1.82 979142199022026 INV 700297717125745474 2.30 979142199021326 INV 700297717125642230 (1.15)979142199022026 INV 700297717414502081 (1.15)979142199021826 INV 700297717414495411 18.40 979342199022526 INV125795960 4,959.98 CHECK MAIN 2790(A) TOTAL FOR FUND 609: 2,486.35 000014500021326 INVCAPITOL BEVERAGE SALES LP32510912791(A)MAIN03/05/2026 3,650.45 000014500022326 INV3255609 852.90 000014500022026 INV3254186 4,514.65 000014500022526 INV3256813 3,217.90 000014500021826 INV3253686 (10.00)000014500022526 INV3256812 14,712.25 CHECK MAIN 2791(A) TOTAL FOR FUND 609: 836.75 000014500021826 INVJOHNSON BROTHERS LIQUOR CO.29932762795(A)#MAIN03/05/2026 2,356.00 000014500021826 INV2993275 1,940.96 000014500021826 INV2993274 412.50 000014500021826 INV2993273 180.00 000014500021826 INV2993272 45.05 000014500021826 INV2993271 326.00 000014500021826 INV2993270 785.50 000014500021826 INV2993269 2,493.90 000014500021826 INV2993268 340.00 000014500021826 INV2993279 304.00 000014500021826 INV2993278 1,530.50 000014500021826 INV2993277 218.25 000014500022526 INV2997919 468.00 000014500022526 INV2997916 995.96 000014500021826 INV2993286 318 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 36/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 276.00 000014500021826 INV2993285 1,637.50 000014500021826 INV2993282 263.41 000014500021826 INV2993281 1,467.85 000014500021826 INV2993280 1,194.50 000014500021826 INV2993284 648.00 000014500021826 INV2993283 (42.00)000014500020626 INV169577 (5.33)000014500020626 INV169576 15.62 979142199021826 INV2993276 41.18 979142199021826 INV2993275 11.60 979142199021826 INV2993274 8.52 979142199021826 INV2993273 1.42 979142199021826 INV2993272 1.42 979142199021826 INV2993271 8.52 979142199021826 INV2993270 2.84 979142199021826 INV2993269 41.18 979142199021826 INV2993268 7.34 979242199021826 INV2993286 7.10 979242199021826 INV2993285 42.60 979242199021826 INV2993282 7.10 979242199021826 INV2993281 21.30 979242199021826 INV2993280 17.04 979242199021826 INV2993284 5.68 979242199021826 INV2993283 11.36 979342199021826 INV2993279 4.26 979342199021826 INV2993278 9.94 979342199021826 INV2993277 3.50 979342199022526 INV2997919 7.00 979342199022526 INV2997916 18,949.82 CHECK MAIN 2795(A) TOTAL FOR FUND 609: 434.00 000014500021326 INVPHILLIPS WINE & SPIRITS INC51273592796(A)#MAIN03/05/2026 257.25 000014500022026 INV5130837 88.00 000014500022026 INV5130836 99.00 000014500022026 INV5130835 399.45 000014500022026 INV51300834 288.00 000014500022026 INV5130833 412.00 000014500022026 INV5130832 248.00 000014500022026 INV5130831 516.35 000014500022026 INV5130830 80.00 000014500022026 INV5130828 319 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 37/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 1,012.00 000014500022026 INV5130827 223.75 000014500022026 INV5130829 33.00 000014500022026 INV5130840 72.00 000014500022026 INV5130839 200.00 000014500022026 INV5130838 28.05 000014500022026 INV5130846 135.00 000014500022026 INV5130845 66.00 000014500022026 INV5130844 248.00 000014500022026 INV5130843 80.00 000014500022026 INV5130842 924.00 000014500022026 INV5130841 (14.67)000014500020626 INV571473 7.10 979142199022026 INV5130837 1.42 979142199022026 INV5130836 4.26 979142199022026 INV5130835 5.68 979142199022026 INV51300834 5.68 979142199022026 INV5130833 8.52 979142199022026 INV5130832 8.52 979142199022026 INV5130831 7.81 979142199022026 INV5130830 2.84 979142199022026 INV5130828 32.66 979142199022026 INV5130827 8.52 979142199022026 INV5130829 1.42 979242199022026 INV5130846 1.42 979242199022026 INV5130845 2.84 979242199022026 INV5130844 7.10 979242199022026 INV5130843 1.42 979242199022026 DEL5130826 2.84 979242199022026 INV5130842 29.82 979242199022026 INV5130841 1.75 979342199022026 INV5130840 1.75 979342199022026 INV5130839 7.00 979342199022026 INV5130838 5,979.55 CHECK MAIN 2796(A) TOTAL FOR FUND 609: 2,055.40 000014500020526 INVSOUTHERN GLAZER'S27217032797(A)#MAIN03/05/2026 809.64 000014500020526 INV2721704 189.00 000014500021926 INV2726747 82.48 000014500021926 INV2726742 133.48 000014500021926 INV2726743 458.95 000014500021926 INV2726744 320 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 38/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 287.40 000014500021926 INV2726745 360.00 000014500021926 INV2726740 125.99 000014500021826 INV2726139 1,605.58 000014500021226 INV2724252 1,097.52 000014500021226 INV2724253 896.00 000014500020526 INV2721689 1,438.50 000014500021926 INV2726746 194.28 000014500021926 INV2726853 298.72 000014500022626 INV2729423 119.60 000014500022626 INV2729422 384.00 000014500022626 INV2729421 54.00 000014500021926 INV2726749 167.20 000014500021926 INV2726750 402.50 000014500021926 INV2726751 447.50 000014500021926 INV2726752 194.00 000014500021926 INV2726753 710.73 000014500021926 INV2726755 0.64 979142199021926 INV2726747 0.64 979142199021926 INV2726742 0.64 979142199021926 INV2726743 1.39 979142199021926 INV2726744 1.39 979142199021926 INV2726745 1.28 979142199021926 INV2726740 0.43 979142199021826 INV2726139 15.36 979142199021226 INV2724252 2.56 979142199021926 DEL2726741 16.64 979142199021226 INV2724253 9.60 979142199020526 INV2721689 28.16 979142199021926 INV2726746 8.96 979242199020526 INV2721703 7.68 979242199020526 INV2721704 2.56 979242199021226 DEL2724258 1.49 979242199021926 INV2726749 5.12 979242199021926 INV2726750 3.84 979242199021926 INV2726751 7.68 979242199021926 INV2726752 1.28 979242199021926 INV2726753 5.12 979242199021926 INV2726755 5.12 979342199021926 INV2726853 7.68 979342199022626 INV2729423 1.28 979342199022626 INV2729422 321 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 39/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 5.12 979342199022626 INV2729421 12,654.13 CHECK MAIN 2797(A) TOTAL FOR FUND 609: 817.42 000014500022626 INVAMERICAN BOTTLING COMPANY4850209656206230MAIN03/12/2026 8.90 979143250INTERNET 0126ARVIG ENTERPRISES, INC012826206232*#MAIN03/12/2026 5.75 979243250INTERNET 0126012826 3.84 979343250INTERNET 0126012826 18.49 CHECK MAIN 206232 TOTAL FOR FUND 609: 213.00 000014500030226 INVBERGMAN LEDGE LLCE-23950206235MAIN03/12/2026 68.84 979143210022826 763 572-2695CENTURYLINK7635722695206237MAIN03/12/2026 48.66 979144020WINDOW CLEANING 0226CITY WIDE WINDOW SERVICE INC757713206239#MAIN03/12/2026 27.03 979244020WINDOW CLEANING 0226757704 75.69 CHECK MAIN 206239 TOTAL FOR FUND 609: 57.83 000014500030226 INVCRYSTAL SPRINGS ICE LLC02-603659206242#MAIN03/12/2026 198.80 000014500030226 INV02-603657 4.00 979242199030226 INV02-603657 4.00 979342199030226 INV02-603659 264.63 CHECK MAIN 206242 TOTAL FOR FUND 609: 153.00 000014500030326 INVDANGEROUS MAN BREWING CO LLCIN-8284206244MAIN03/12/2026 1,034.00 979143420DISPLAY/PREROLL/DEVICEID 030126ECM PUBLISHERS INC1089952206245*#MAIN03/12/2026 141.00 979143420SEM FEBRUARY 2026 0301261089953 814.00 979243420DISPLAY/PREROLL/DEVICEID 0301261089952 111.00 979243420SEM FEBRUARY 2026 0301261089953 352.00 979343420DISPLAY/PREROLL/DEVICEID 0301261089952 48.00 979343420SEM FEBRUARY 2026 0301261089953 2,500.00 CHECK MAIN 206245 TOTAL FOR FUND 609: 560.00 000014500022426 INVGLOBAL RESERVE LLCORD-23846206251MAIN03/12/2026 234.60 000014500022726 INVHOHENSTEINS INC906657206253MAIN03/12/2026 4,534.25 000014500022726 INV906439 4,768.85 CHECK MAIN 206253 TOTAL FOR FUND 609: 322 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 40/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 596.96 000014500030526 INVINSIGHT BREWING COMPANY, LLC30037206256MAIN03/12/2026 9.36 979142171022826 COOLER RENTALSPREMIUM WATERS INC311344351206267*#MAIN03/12/2026 4.68 979242171022826 COOLER RENTAL311344352 14.88 979242171022626 WATER311337341 4.68 979342171022826 COOLER RENTAL311344353 33.60 CHECK MAIN 206267 TOTAL FOR FUND 609: 138.64 979144020030326 MOPS,MATS,TOWELSVESTIS SERVICES. LLC2500925390206277#MAIN03/12/2026 181.59 979244020022626 MOPS,MATS,TOWELS2500921857 122.81 979344020030526 MOPS,MATS,TOWELS2500927598 443.04 CHECK MAIN 206277 TOTAL FOR FUND 609: 112.00 000014500022026 INVARTISAN BEER COMPANY38328872799(A)MAIN03/12/2026 2,422.40 000014500030326 INV3835273 2,534.40 CHECK MAIN 2799(A) TOTAL FOR FUND 609: 1,437.90 000014500021826 INVBELLBOY CORPORATION02105344002800(A)#MAIN03/12/2026 8,496.25 000014500022526 INV0210594900 4,142.00 000014500022526 INV0210595200 102.32 979142199022526 INV0210594900 14.00 979242199021826 INV0210534400 50.00 979242199022526 INV0210595200 14,242.47 CHECK MAIN 2800(A) TOTAL FOR FUND 609: 73.05 000014500022526 INV 700297717BREAKTHRU BEVERAGE MN BEER LLC1257965792801(A)MAIN03/12/2026 9,364.35 000014500022626 INV 700297736125825442 4,337.50 000014500030426 INV 700297782125904360 8,392.00 000014500022526 INV 700297782125796583 804.38 000014500022526 INV 700297717125796577 7,216.10 000014500022526 INV 700297717125796578 (2.20)000014500022626 INV 700297717414521595 (5.12)000014500022626 INV 700297717414521594 (2.33)000014500022626 INV 700297717414521597 (24.80)000014500022626 INV 700297717414521593 (81.60)000014500022626 INV 700297717414521599 (120.00)000014500022626 INV 700297717414521591 (335.90)000014500030226 INV 700297736414523880 323 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 41/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR (108.00)000014500022626 INV 700297782414521603 (10.00)000014500030326 INV 700297736414539713 (5.12)000014500030326 INV 700297736414539712 (5.38)000014500030326 INV 700297736414539711 (25.60)000014500030326 INV 700297736414539710 (2.36)000014500030326 INV 700297736414539714 29,458.97 CHECK MAIN 2801(A) TOTAL FOR FUND 609: 294.83 000014500021926 INV 700297736BREAKTHRU BEVERAGE MN W&S LLC1257189752802(A)#MAIN03/12/2026 225.00 000014500021926 INV 700297736125718974 148.50 000014500022026 INV 700297736125744139 965.00 000014500022026 INV 700297736125744138 413.50 000014500022726 INV 700297782125849659 266.40 000014500022726 INV 700297782125849536 596.97 000014500022726 INV 700297717125849532 200.00 000014500022726 INV 700297717125849530 174.51 000014500022726 INV 700297717125849657 1,310.12 000014500022726 INV 700297717125849529 615.05 000014500022726 INV 700297717125849531 135.00 000014500030426 INV 700297717125903946 801.00 000014500022726 INV 700297717125849656 66.60 000014500022726 INV 700297736125849533 1,709.00 000014500022726 INV 700297736125849534 200.00 000014500022726 INV 700297736125849535 (62.31)000014500022426 INV414511669 (1.43)000014500030326 INV 700297736414539790 6.04 979142199022726 INV 700297717125849532 5.75 979142199022726 INV 700297717125849530 5.75 979142199022726 INV 700297717125849657 10.64 979142199022726 INV 700297717125849529 10.35 979142199022726 INV 700297717125849531 1.15 979142199030426 INV 700297717125903946 13.80 979142199022726 INV 700297717125849656 1.25 979242199021926 INV 700297736125718975 1.15 979242199021926 INV 700297736125718974 1.15 979242199022026 INV 700297736125744139 11.50 979242199022026 INV 700297736125744138 1.15 979242199022726 INV 700297736125849533 34.50 979242199022726 INV 700297736125849534 5.75 979242199022726 INV 700297736125849535 (0.29)979242199022426 INV414511669 324 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 42/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR (0.02)979242199030326 INV 700297736414539790 6.90 979342199022726 INV 700297782125849659 4.60 979342199022726 INV 700297782125849536 8,178.86 CHECK MAIN 2802(A) TOTAL FOR FUND 609: 4,984.15 000014500030226 INVCAPITOL BEVERAGE SALES LP32586162803(A)MAIN03/12/2026 821.30 000014500022726 INV3257269 4,808.55 000014500030426 INV3259900 (78.33)000014500030226 INV3258615 10,535.67 CHECK MAIN 2803(A) TOTAL FOR FUND 609: 208.00 000014500022726 INVJOHNSON BROTHERS LIQUOR CO.10003192804(A)#MAIN03/12/2026 229.00 000014500022726 INV1000318 185.00 000014500022726 INV1000320 45.05 000014500022726 INV1000321 2,692.00 000014500022526 INV2997912 1,666.36 000014500022726 INV1000316 104.00 000014500022726 INV1000317 109.70 000014500022626 INV2999085 428.75 000014500022626 INV2999084 8,167.18 000014500022526 INV2997917 5,010.25 000014500022526 INV2997913 436.50 000014500022526 INV2997914 165.20 000014500020426 INV2985090 480.00 000014500022726 INV1000323 133.40 000014500022726 INV1000322 1,874.42 000014500022726 INV1000315 508.00 000014500022626 INV2999087 516.75 000014500022526 INV2997924 256.00 000014500022526 INV2997923 8,194.50 000014500022526 INV2997922 121.50 000014500022526 INV2997921 2,797.75 000014500022526 INV2997920 1,252.00 000014500022526 INV2997915 (165.20)000014500021326 INV170472 17.28 979142199022526 INV2997912 19.17 979142199022726 INV1000316 1.42 979142199022726 INV1000317 1.42 979142199022626 INV2999085 14.20 979142199022626 INV2999084 325 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 43/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 112.50 979142199022626 INV2999083 1.42 979142199022626 INV2999083 76.44 979142199022526 INV2997917 0.36 979142199022526 DEL2997918 31.24 979142199022526 INV2997913 7.10 979142199020426 INV2985090 (7.10)979142199021326 INV170472 2.84 979242199022526 INV2997914 7.81 979242199022726 INV1000323 1.42 979242199022726 INV1000322 17.75 979242199022726 INV1000315 14.20 979242199022626 INV2999087 14.20 979242199022526 INV2997924 4.26 979242199022526 INV2997923 76.68 979242199022526 INV2997922 1.42 979242199022526 INV2997921 22.72 979242199022526 INV2997920 8.52 979242199022526 INV2997915 7.10 979342199022726 INV1000319 2.84 979342199022726 INV1000318 2.84 979342199022726 INV1000320 1.42 979342199022726 INV1000321 35,877.58 CHECK MAIN 2804(A) TOTAL FOR FUND 609: 948.59 000014500022726 INVOXFORD STREET MECHANTS75556352805(A)#MAIN03/12/2026 538.40 000014500022726 INV7555636 15.98 979142199022726 INV7555635 9.25 979242199022726 INV7555636 1,512.22 CHECK MAIN 2805(A) TOTAL FOR FUND 609: 352.00 000014500022726 INVPHILLIPS WINE & SPIRITS INC51343602806(A)#MAIN03/12/2026 83.85 000014500022726 INV5134356 411.60 000014500022726 INV5134355 198.00 000014500022726 INV5134354 616.00 000014500022726 INV5134353 80.00 000014500022726 INV5134363 51.45 000014500022726 INV5134362 99.00 000014500022726 INV5134361 33.00 000014500022726 INV5134359 28.05 000014500022726 INV5134358 326 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 44/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 206.00 000014500022726 INV5134357 182.32 000014500022726 INV5134367 205.80 000014500022726 INV5134366 99.00 000014500022726 INV5134365 748.00 000014500022726 INV5134364 7.10 979142199022726 INV5134356 12.78 979142199022726 INV5134355 7.10 979142199022726 INV5134354 28.40 979142199022726 INV5134353 1.42 979142199022726 INV5134359 1.42 979142199022726 INV5134358 2.84 979142199022726 INV5134357 4.26 979242199022726 INV5134367 5.68 979242199022726 INV5134366 4.26 979242199022726 INV5134365 32.66 979242199022726 INV5134364 11.36 979342199022726 INV5134360 1.42 979342199022726 INV5134363 1.42 979342199022726 INV5134362 2.84 979342199022726 INV5134361 3,519.03 CHECK MAIN 2806(A) TOTAL FOR FUND 609: 159.52 000014500021926 INVSOUTHERN GLAZER'S27267562807(A)#MAIN03/12/2026 610.24 000014500021926 INV2726754 1,097.52 000014500021226 INV2724259 165.40 000014500022626 INV2729292 158.01 000014500022626 INV2729291 432.00 000014500022626 INV2729289 447.50 000014500022626 INV2729290 135.00 000014500022626 INV2729286 1,117.17 000014500022626 INV2729285 104.00 000014500022626 INV2729282 1,440.00 000014500022626 INV2729281 439.50 000014500022626 INV2729314 165.40 000014500022626 INV2729312 80.00 000014500022626 INV2729311 128.00 000014500022626 INV2729310 144.00 000014500022626 INV2729309 72.00 000014500022626 INV2729308 72.00 000014500022626 INV2729307 72.00 000014500022626 INV2729306 327 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 45/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 720.00 000014500022626 INV2729305 205.47 000014500022626 INV2729304 958.46 000014500022626 INV2729303 1,105.70 000014500022626 INV2729313 5,335.53 000014500022626 INV2729278 6,991.60 000014500022626 INV2729279 803.50 000014500022626 INV2729283 205.47 000014500022626 INV2729287 526.42 000014500022626 INV2729288 3,063.94 000014500022626 INV2729293 677.10 000014500022626 INV2729294 1.60 979142199022626 INV2729292 3.09 979142199022626 INV2729291 4.37 979142199022626 INV2729289 7.68 979142199022626 INV2729290 1.49 979142199022626 INV2729286 6.40 979142199022626 INV2729285 1.60 979142199022626 INV2729282 15.36 979142199022626 INV2729281 38.40 979142199022626 INV2729278 39.68 979142199022626 INV2729279 8.96 979142199022626 INV2729283 1.07 979142199022626 INV2729287 2.56 979142199022626 INV2729288 40.96 979142199022626 INV2729293 16.64 979142199022626 INV2729294 1.49 979242199021926 INV2726756 12.80 979242199021926 INV2726754 16.64 979242199021226 INV2724259 1.28 979242199021926 DEL2726748 7.68 979242199022626 INV2729314 1.60 979242199022626 INV2729312 1.60 979242199022626 INV2729311 1.49 979242199022626 INV2729310 1.49 979242199022626 INV2729309 1.60 979242199022626 INV2729308 1.60 979242199022626 INV2729307 1.60 979242199022626 INV2729306 7.68 979242199022626 INV2729305 1.07 979242199022626 INV2729304 10.24 979242199022626 INV2729303 328 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 46/52Page : 03/19/2026 02:07 PM User: heathers DB: Columbia Heights CHECK DATE FROM 02/28/2026 - 03/12/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 21.76 979242199022626 INV2729313 27,913.93 CHECK MAIN 2807(A) TOTAL FOR FUND 609: 282,189.63 Total for fund 609 LIQUOR 329 Item 14. ITEM: First Reading of Ordinance 1726, Amending Chapter 5 Liquor Licensing and 5A Occupancy Presenting Item: Mitchell Forney, Community Development Director DEPARTMENT: Community Development BY/DATE: Mitchell Forney / March 10, 2026 CORE CITY STRATEGIES: _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND At the March City Council work session, staff presented the proposed code amendments outlined below and received feedback from the Council that helped shape the ordinance now before you. Following that discussion, staff conducted additional research on food-to-alcohol sales ratios used by other cities when issuing liquor licenses. Staff found that many cities require higher food percentages than Columbia Heights currently requires (55%). However, communities such as Fridley, St. Louis Park, Richfield, and Anoka have adopted lower thresholds. Staff identified St. Louis Park as the most appropriate comparison for Columbia Heights. Their approach maintains a food sales requirement while allowing greater flexibility for certain business models, particularly entertainment venues. Staff did not recommend removing the requirement entirely, as doing so woul d move the City closer to the regulatory structure used in Anoka. Instead, the proposed amendments introduce a tiered model that reflects the differing levels of alcohol service. Because intoxicating liquor has a greater intoxicating effect than beer or wine, a higher food sales percentage is required. Staff are open to additional discussion regarding the final percentages. The proposed thresholds are based on the limited research conducted to date and are intended to balance regulatory oversight with econ omic development flexibility. The table below represents the required percentage of food sales by license type in each city. CITY Beer & Wine Liquor Fridley 40% St Anthony Village 60% New Brighton 60% St Louis Park 24% 40% Anoka 20% Richfield 50% CITY COUNCIL MEETING AGENDA SECTION PUBLIC HEARINGS MEETING DATE MARCH 23, 2026 330 Item 15. City of Columbia Heights - Council Letter Page 2 CHANGES TO 5A OCCUPANCY VIOLATIONS At the March work session, the Council also discussed a desire to amend the maximum allowable time period for tenants to vacate properties that have been posted as unlawful to occupy due to uncorrected property deficiencies that are the responsibility of the owner/landlord . The current maximum time period allowed by code is 45 days. The Council requested doubling the limit to 90 days. This amendment does not alter the City’s ability to require immediate vacation of posted property if occupancy will cause imminent danger to the health or safety of the occupants. SUMMARY OF CURRENT STATUS The following summarizes the code amendments included in Ordinance 1726: § 5.503 Malt Liquor - Adds the On-Sale Malt Liquor license to the City Code. The City has historically issued this license, potentially as far back as 2006, but it has not been formally codified. - Allow restaurants, hotels, and theaters (live performance or movie) to obtain an On-Sale Malt Liquor License, provided that at least 30% of gross receipts are derived from the sale of food or non -alcoholic beverages. § 5.505 Intoxicating Liquor - Allows theaters (live performance or movie) to obtain an On-Sale Intoxicating Liquor License, provided that at least 40% of gross receipts are derived from the sale of food or non -alcoholic beverages. - Lowers the quantity of food required to be sold for all establishments from 55% to 40% § 5.506 On-Sale Wine Licenses - Allows theaters (live performance or movie) to obtain an On-Sale Wine License, provided that at least 30% of gross receipts are derived from the sale of food or non-alcoholic beverages. § 5A.305 Posting to Prevent Occupancy - Extends the maximum period in which tenants must vacate a property that has been posted as unlawful to occupy. The current maximum of 45 days is amended to 90 days. STAFF RECOMMENDATION Staff recommend closing the public hearing and setting the second reading of Ordinance 1726 for April 13, 2026. RECOMMENDED MOTION(S): MOTION: Move to close the public hearing and to waive the reading of Ordinance 1726, there being ample copies available to the public. MOTION: Move to set the second reading of Ordinance No. 1726, being an ordinance amending chapters 5 article V and 5A article III of the Columbia Heights City Code to amend the code sections regulating the City’s liquor licensing and posting of buildings to prevent occupancy, for April 13, 2026, at approximately 6:00 P.M. 331 Item 15. City of Columbia Heights - Council Letter Page 3 ATTACHMENT(S) 1. Ordinance 1726 2. Legal Proof of Public Hearing Notice 332 Item 15. ORDINANCE NO. 1726 BEING AN ORDINANCE AMENDING CHAPTERS 5 ARTICLE V AND 5A ARTICLE III OF THE COLUMBIA HEIGHTS CITY CODE TO AMEND THE CODE SECTIONS REGULATING THE CITY’S LIQUOR LICENSING AND POSTING OF BUILDINGS TO PREVENT OCCUPANCY The City of Columbia Heights does ordain: Section 1 Chapter 5 of the Columbia Heights City Code is hereby amended to read as follows, to wit: 5.503 MALT LIQUOR (A) No person, except the holder of intoxicating liquor licenses, wholesalers and manufacturers to the extent authorized by law, shall deal in or dispose of by gift, sale or otherwise, or keep or offer for sale, any malt liquor within the city without first having received a license as hereinafter provided. Licenses shall be of three kinds: (1) On-sale brewer taproom; (2) On-sale brew pub; and (3) Off-sale malt liquor. (4) On-sale malt liquor. (B) On-sale brewer taproom licenses may be granted to a brewer licensed under M.S. § 340A.301, subd. 6(c), (i) or (j), subject to the provisions of M.S. § 340A.26, as it may be amended from time to time and as follows: (1) A brewer may only hold one on-sale brewer taproom license; and (2) The license permits the sale of malt liquor produced by the brewer for consumption of the malt liquor on the premises of, or adjacent to, a brewer taproom owned by the brewer. (C) On-sale brew pub licenses may be granted to hotels, clubs, municipal liquor stores, restaurants, and non-profit organizations for sale and consumption of malt liquor produced on the licensed premise. (D) Off-sale malt liquor licenses may be granted to a licensee with either an on-sale brewer taproom license or on-sale brew pub license, which shall permit the off-sale of malt liquor on the licensee’s premise, subject to the provisions of M.S. §§ 340A.24 or 340A.28, as it may be amended from time to time and as follows: (1) A brewer may only hold one off-sale malt liquor license; (2) The off-sale of malt liquor shall only be permitted during the same days and hours of municipal liquor stores, and between the hours of 10:00 a.m. on Sundays and 2:00 a.m. on Mondays; (3) The only off-sale of malt liquor shall be the malt liquor produced by the licensee at the licensee’s premise; and (4) The packaging of the off-sale malt liquor containers and bottles are subject to M.S. § 340A.285, as it may be amended from time to time. (E) “On -sale malt liquor” licenses shall be granted only to restaurants which are conducted in such a manner that at least 30% of the annual gross receipts of the establishment must be derived from or attributable to the sale of food or non-alcoholic beverages. A hotel or theater live performance/movie shall be eligible for an on-sale malt liquor license provided that, of that part of the total annual gross receipts attributable to or derived from the serving of food and malt liquor, 30% or more of the annual gross receipts for a license year is the serving of food or non-alcoholic beverages. 333 Item 15. (EF) Every application for a license to sell malt liquor shall be made on a form supplied by the city. Applications shall be filed with the Clerk. It shall be unlawful to make any false statement in an application. By submitting an application, the applicant consents to any and all investigations the city deems appropriate and waives any claims the applicant may have. Copies of the application shall be submitted to such other city departments as the Council shall deem necessary for verification and investigation of the facts set forth in the application. (FG) In addition to the information required on the State of Minnesota’s corresponding alcohol-related application and the City of Columbia Heights’ background application, applications for malt liquor licenses shall contain the following information: (1) Name of business; (2) Doing business as; (3) Whether the applicant is a natural person, partnership, corporation or other form of organization; (4) If the applicant is a corporation or other organization and is applying for an on-sale license, the following will be required: (a) If incorporated, the state of incorporation; (b) A true copy of certificate of incorporation or other documentation of legal status; (5) Applicant’s information: (a) Full legal name of applicant; (b) Whether the applicant has ever used or been known by a name other than their full legal name, and, if so, listing of such name(s) and information concerning dates and places where used; (c) Place of birth; (d) Date of birth; (e) Current address; (f) Length of time residing at current address; (g) Previous addresses within the past ten years; (h) Whether applicant has ever been engaged as an employee or in operating a bar, saloon, hotel, restaurant, café, tavern, or other business of a similar nature. If so, applicant shall furnish information as to the dates, locations, and lengths of time employed; (i) Type, name, and location of every business or occupation applicant has been engaged in within the past ten years; (j) Names and addresses of applicant’s employers and partners, if any, within the past ten years; (k) Whether applicant has ever been convicted of any felony, gross misdemeanor, misdemeanor, or petty misdemeanor other than traffic violations. If so, the applicant shall furnish information regarding the time, place, and offense for which convictions were had. (l) Three character references located within the State of Minnesota; (m) Whether applicant has ever been in military service. If so, applicant shall attach DD-214 form; (n) Any other information deemed necessary by the City Council or issuing authority. (6) Applicant’s spouse’s information: (a) Full legal name of applicant’s spouse; (b) Whether the applicant’s spouse has ever used or been known by a name other than their full legal name, and, if so, listing of such name(s) and information concerning dates and places where used; (c) Place of birth; (d) Date of birth; (e) Current address; (f) Length of time residing at current address; (g) Previous addresses within the past ten years; 334 Item 15. (h) Whether applicant’s spouse has ever been engaged as an employee or in operating a bar, saloon, hotel, restaurant, cafe, tavern, or other business of a similar nature. If so, applicant’s spouse shall furnish information as to the dates, locations, and lengths of time employed. (i) Type, name, and location of every business or occupation applicant’s spouse has been engaged in within the past ten years; (j) Names and addresses of applicant’s spouse’s employers and partners, if any, within the past ten years; (k) Whether applicant’s spouse has ever been convicted of any felony, gross misdemeanor, misdemeanor, or petty misdemeanor other than traffic violations. If so, the applicant shall furnish information regarding the time, place, and offense for which convictions were had. (l) Three character references located within the State of Minnesota; (m) Whether applicant’s spouse has ever been in military service. If so, applicant shall attach DD- 214 form; (n) Any other information deemed necessary by the City Council or issuing authority. (7) The nature of any other business to be operated in conjunction with the sale of malt liquor and whether the applicant is the owner or operator of such other business, and if so, the length of time in such business; and (8) In the case of corporations, partnerships, and other organizations, such information relating to the identity of each officer, director and partner as required in divisions (F)(5) and (F)(6). (GH) All applications shall be referred to the Chief of Police. The Chief of Police or designee is empowered to conduct any and all investigations to verify the information on the application, including ordering a computerized criminal history inquiry obtained through the Criminal Justice System and/or a driver’s license history inquiry as recorded by the State Department of Public Safety on the applicant. An investigation fee as set by Council resolution shall accompany each application. The application shall also be referred to the Chief of the Fire Department, the Building Official and the City Planning and Zoning Department for a report indicating whether said premises are in compliance with applicable ordinances and regulations. A public hearing shall then be held before the Council, at which time the application for a license shall be considered. Opportunity shall be given to any person to be heard for or against the granting of the license at a public hearing. The Council may accept or reject the license application in its discretion upon completion of the public hearing. (HI) Each license shall be issued to the applicant only and shall not be transferable to another holder. Each license shall be issued only for the premises described in the application. (IJ) No license shall be granted to any person: (1) Who is under 21 years of age; (2) Who has been convicted of a felony, or any law of this state or local ordinance relating to the manufacture, transportation or sale of 3.2% malt, malt liquor or of intoxicating liquors; (3) For the sale of malt liquor on any premises also occupied by a previous licensee who was convicted of a violation of this section; (4) Who is not a citizen of the United States or a resident alien, or upon whom it is impractical to conduct a background and financial investigation due to the unavailability of information; (5) Who is not of good moral character and repute; (6) Who is or, during the period of this license, becomes the holder of a federal retail liquor dealer’s special tax stamp for the sale of intoxicating liquor at such place; or (7) Who is not the proprietor of the establishment for which the license is issued. (JK) Licenses granted pursuant to the provisions of this chapter shall be subject to the following conditions: (1) No gambling, nor any gambling device allowed that is prohibited by law. 335 Item 15. (2) All licensees under this section shall allow the business premises to be inspected by police or health officials at any time. (3) No sale of malt liquor may be made between 1:00 a.m. and 8:00 a.m. on the days of Monday through Saturday, nor between 1:00 a.m. and 10:00 a.m. on Sunday. (4) No licensee who is not also licensed to sell intoxicating liquor shall sell or permit the consumption or display of intoxicating liquors on the licensed premises or serve any liquids for the purpose of mixing with intoxicating liquor. The presence of intoxicating liquors on the premises of such a licensee shall be prima facie evidence of possession of intoxicating liquors for the purpose of sale; and the serving of any liquid for the purpose of mixing with intoxicating liquors shall be prima facie evidence that intoxicating liquor is being permitted to be consumed or displayed contrary to this section. (5) No person under 18 years of age shall be employed on the premises, except that persons under 18 years of age may be employed as musicians, bus boys and kitchen help. (6) No person or customer, other than the licensee and his or her employees, may remain on any licensed premises after 1:30 a.m. (7) No licensee or their agent shall serve malt liquor or permit the sale of malt liquor to any person under 21 years of age. (8) Every licensee shall be responsible for the conduct of their place of business and shall maintain conditions of sobriety and order. The act of any employee on the licensed premises authorized to sell malt liquor there is deemed the act of the licensee as well, and the licensee shall be liable to all penalties provided by ordinance, statute, or regulation equally with the employee. (9) No licensee shall permit 18, 19 and 20 year olds to remain on the premises unless to perform work for the establishment including the sale or serving of alcoholic beverages, consume meals, and attend social functions that are held in a portion of the establishment where liquor is not sold. (10) No licensee shall permit in any licensed establishment, or any adjoining property owned or leased by the licensee, any boxing, wrestling, or any other form of entertainment whose primary purpose is physical contact by striking or touching an opponent with hands, head, feet, or body. Team sports, in which physical contact is incidental to the primary purpose of the game such as basketball, volleyball, soccer, football, baseball, hockey, and softball, are not included among activities prohibited by this section. (KL) No license shall be granted for sale on any premises where a licensee has been convicted of any violation of this section, or of the state beer or liquor law, or where any license hereunder has been revoked for cause until one year has elapsed after such conviction or revocation. (LM) No on-sale license shall be granted for a bona fide club which has not been in operation and eligible to receive a license for at least one year immediately preceding the application for a license. (MN) Each application for a license must be accompanied by the applicable license and investigation fees payment in full. As stated in § 5.103(E)(1): “Fees shall not be prorated unless specifically authorized herein, or by Council resolution, and are not refundable for any reason, including license revocation, suspension, denial or termination of the licensed activity.” The annual fee for an on-sale and off-sale license shall be as set by Council resolution. (NO) On-sale and off-sale licenses shall expire on the last day of December in each year. Each such license shall be issued for a period of one year, except that if a portion of the license year has elapsed when the application is made, a license may be issued for the remainder of the year. (OP) (1) At the time of filing an application for any on-sale or off-sale malt liquor license, the applicant shall file with the Clerk proof of financial responsibility for liability. The issuer or surety on any liability insurance policy or bond shall be duly licensed to do business in the State of Minnesota, and all documents shall be approved as to content, form and execution. The licensee and the city shall be named as joint insured on the liability insurance policy. The policy shall be effective for the entire license year. 336 Item 15. (2) Proof of financial responsibility may be provided by supplying to the Clerk any of the following items: (a) A certificate that there is in effect for the license period an insurance policy providing at least $50,000 of coverage because of bodily injury to any one person in any one occurrence, $100,000 because of bodily injury to two or more persons in any one occurrence, $10,000 because of injury to or destruction of property of others in any one occurrence, $50,000 for loss of means of support of any one person in any one occurrence, and $100,000 for loss of means of support of two or more persons in any one occurrence; (b) A bond of surety company with minimum coverages as provided in division (2)(a) above; or (c) A certificate of the State Treasurer that the licensee has deposited with that office $100,000 in cash or securities which may legally be purchased by savings banks or for trust funds having a market value of $100,000. (PQ) Any liability insurance required by this section must provide that it may not be canceled for: (1) Any cause, except for nonpayment of premium, by either the insured or the insurer unless the canceling party has first given 30 days’ notice in writing to the issuing authority of intent to cancel the policy; and (2) Nonpayment of premium unless the canceling party has first given ten days’ notice in writing to the issuing authority of intent to cancel the policy. (QR) The operation of an on-sale, off-sale malt liquor license without having on file at all times with the city the liability insurance policy or other evidence of financial responsibility required herein shall be grounds for immediate revocation of the license. Notice of cancellation of a current liquor liability policy serves as notice to the licensee of the impending revocation and unless evidence of compliance with the financial responsibility requirements of this section are presented to the Clerk before the termination is effective, the license will be revoked instantly upon the lapse in coverage. (RS) Every license shall be granted subject to the conditions and provisions of this section and of other applicable ordinances of the city or state law. (ST) All licensed premises shall have the license posted in a conspicuous place at all times. (TU) No manufacturer or wholesaler of malt liquor shall have any ownership of or interest in an establishment licensed to sell at retail contrary to the provisions of M.S. § 340A.308, as it may be amended from time to time. No retail licensee and manufacturer or wholesaler of malt liquor shall be parties to any exclusive purchase contract. No retail licensee shall receive any benefits contrary to law from a manufacturer or wholesaler of malt liquor and no such manufacturer or wholesaler shall confer any benefits contrary to law upon a retail licensee. (UV) Any peace officer shall have the unqualified right to enter, inspect and search the premises of a licensee during business hours without a search and seizure warrant and may, in the absence of a license to sell intoxicating liquor, seize all intoxicating liquors found on the licensed premises. Business hours shall be deemed any time when licensee or employees are present on the premises. Refusal to permit such inspection is a violation of this section and grounds for revocation of license. (VW) Any person violating any provision of this section shall be guilty of a misdemeanor. (WX) Any on-sale or off-sale license holder is subject to the provisions of § 5.511 regarding penalties for license violations. (Ord. 1638, passed 2-27-17; Am. Ord. 1640, passed 6-12-17; Am. Ord. 1669, passed 9-13-21) 5.505 INTOXICATING LIQUOR A) No person, except wholesalers or manufacturers to the extent authorized by state statute, s hall directly or indirectly deal in, sell, or keep for sale any intoxicating liquor without first having received a 337 Item 15. license to do so as provided in this chapter. On-sale intoxicating liquor licenses may be issued to the following establishments: (1) Hotels, provided the establishment has a dining area providing seating for at least 30 guests at one time and a minimum of ten guest rooms, and of that part of the total business receipts attributable to or derived from the serving of foods and intoxicating liquors, no less that 5540% of the business receipts from a license year must be attributable to the sale of food; (2) Restaurants, provided the establishment derives at least 5540% of the annual gross receipts from the sale of food; (3) Bowling centers, provided that the establishment is conducted in such a manner that no less than 5540% of the business receipts for the license year shall be derived from the serving of food and bowling; and (4) Clubs, or congressionally chartered veterans’ organizations, with the approval of the commissioner, provided that the organization has been in existence for at least three years; liquor sales only to members and bona fide guests.; and (5) Theaters live performance/movie, provided that part of the total business receipts attributable to or derived from the serving of foods and intoxicating liquors, no less than 40% of the business receipts from a license year must be attributable to the sale of food or non-alcoholic beverages. {…} 5.506 ON-SALE WINE LICENSES. (A) No person, except wholesalers or manufacturers to the extent authorized under state license, shall directly or indirectly deal in, sell, or keep for sale any wine without first having received an on-sale wine license as provided in this section or an intoxicating liquor license. The term “on-sale wine license” means a license authorizing the sale of wine and 3.2% malt liquor for consumption on the licensed premises only in conjunction with the sale of food. (B) “On -sale wine” licenses shall be granted only to restaurants which are conducted in such a manner that at least 5530% of the annual gross receipts of the establishment must be derived from or attributable to the sale of food. A hotel or theatre live performance/movie shall be eligible for an on-sale wine license provided that, of that part of the total annual gross receipts attributable to or derived from the serving of food and wine, 5530% or more of the annual gross receipts for a license year is the serving of food. Chapter 5A of the Columbia Heights City Code is hereby amended to read as follows, to wit: 5A.305 POSTING TO PREVENT OCCUPANCY. The Property Maintenance Enforcement Officer may post any building, structure or premises covered by this article as being in direct violation of the chapter preventing further occupancy. Posting will occur if any owner, agent, licensee or other responsible person has been notified by inspection report of the items which must be corrected within a certain stated period of time and that the corrections have not been made. Current occupants shall have not more than 45 90 days to vacate a posted property. Current occupants shall vacate posted property immediately if such occupancy will cause imminent danger to the health or safety of the occupants. No person, other than the Property Maintenance Enforcement Officer or his representative, shall remove or tamper with any placard used for posting. No person shall reside in, occupy or cause to be occupied any building, structure or dwelling which has been posted to prevent occupancy. 338 Item 15. Section 2 This ordinance shall be in full force and effective from and after 30 days after its passage. First Reading: March 23, 2026 Offered by: Seconded by: Roll Call: Second Reading: Offered by: Seconded by: Roll Call: Date of Passage: ______________________________________ Amáda Márquez Simula, Mayor Attest: ___________________________________ Sara Ion, City Clerk/Council Secretary 339 Item 15. -Public Notice Ad Proof- Ad ID: 1523732 Copy LIne: March 23 PH Amend Ord 1726 PO Number: Start: 03/13/26 Stop: 03/13/2026 Total Cost: $96.00 # of Lines: 72 Total Depth: 8.0 # of Inserts: 1 Ad Class: 150 Phone # (763) 691-6000 Email: publicnotice@apgecm.com Rep No: CA700 Date: 03/10/26 Account #: 414681 Customer: CITY OF COLUMBIA HEIGHTS Address: 3989 CENTRAL AVE NE COLUMBIA HEIGHTS Telephone: (763) 767-6580 Fax: (763) 706-3637 This is the proof of your ad scheduled to run on the dates indicated below. Please proof read carefully. If changes are needed, please contact us prior to deadline at Cambridge (763) 691-6000 or email at publicnotice@apgecm.com Ad Proof Not Actual Size Publications: BSLP Col Hght Frid Life Contract-Gross CITY OF COLUMBIA HEIGHTS NOTICE OFPUBLIC HEARING Notice is hereby given that the City Council of the City of Colum- bia Heights Anoka County, State of Minnesota, will hold a public hear- ing on March 23, 2026, at approx- imately 6:00 P.M. at the Columbia Heights City Council Chambers in City Hall, 3989 Central Avenue NE, Columbia Heights, Minnesota, related to the order of business as follows: Ordinance 1726 amending the City Code related to occupan- cy and liquor licensing, including Chapters 5A.305 Posting to Pre- vent Occupancy, 5.503 Malt Li- quors, 5.505 Intoxicating Liquors, and 5.506 On-Sale Wine Licenses. More specifically, the proposed amendments would include the fol- lowing changes: Section 5A.305 Posting to Pre- vent Occupancy: Extend the time period tenants have to vacate a property that has been posted as “Do Not Occupy.” Section 5.503 Malt Liquors: Add the license type of On-Sale Malt Liquor and establish a definition identifying the business types eligi- ble to obtain the license. Section 5.506 On-Sale Wine Li- censes: Add theaters as a qualify- ing business type eligible to apply for an on-sale wine license. Section 5.505 Intoxicating Li- quors: Add theaters as a qualifying business type eligible to obtain an intoxicating liquor license. Notice is hereby given that all people who have an interest will be given an opportunity to be heard. For questions, contact the Community Development Director, at (763) 706-3675. If you cannot attend the meeting, but would like to provide input, you can submit correspondence via email to mforney@columbiaheightsmn.gov or by mail at: City of Columbia Heights Attn: Community Development 3989 Central Avenue NE Columbia Heights, MN 55421 Published in The Life March 13, 2026 1523732 340 Item 15. ITEM: First Reading of Ordinance No. 1725, and Ordinance to Amend Chapter 9 – Land Use: 9.103 Definitions, 9.105 Nonconformities, 9.106 General Development Standards, and 9.107 Specific Development Standards Presenting Item: Ursula Brandt, City Planner DEPARTMENT: Community Development BY/DATE: Ursula Brandt, City Planner/ March 9, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community CASE NUMBER: 2026-PZ01 APPLICANT: The City of Columbia Heights LOCATION: Citywide REQUEST: Zoning Ordinance Amendment BACKGROUND During the February 4 Planning Commission Meeting Staff brought forward four areas in the Zoning Code to be updated with the goal of adjusting the Zoning Code to better reflect community needs while promoting consistency in future development and being in compliance with State and Federal laws and other city ordinances. Planning Commission held a Public Hearing on the proposed zoning text amendment on March 3, 2026 and gave a positive recommendation (6-0) as presented. CURRENT STATUS Places of Worship The Religious Land Use and Institutionalized Persons Act (RLUIPA) passed in 2000 and mandates that religious assemblies and institutions be treated at least as well as non-religious assemblies and institutions. The City’s zoning code restricts “religious facilities/places of worship” to residential zones with a conditional use permit, while allowing “auditorium/places of assembly”, “banquet hall”, “club or lodge”, “theater-live performance” and “theater – movie” in commercial zones. This creates a conflict with RLUIPA. Staff is recommending the code be updated to add “religious facilities/places of worship” as permitted with a conditional use permit in General Business (GB) and Central Business District (CBD). Based on Planning Commission comments staff is also recommending updating the specific development standards associated CITY COUNCIL MEETING AGENDA SECTION ITEMS FOR CONSIDERATION MEETING DATE MARCH 23, 2026 341 Item 16. City of Columbia Heights Page 2 with “religious facilities/places of worship” to include requiring a transportation management plan to address off street parking, traffic control and the impact of the facility on surrounding roadways. Non – Conformities State Statute 462.357 Subdivision 1e states: “Except as otherwise provided by law, any nonconformity, including the lawful use or occupation of land or premises existing at the time of the adoption of an additional control under this chapter, may be continued, including through repair, replacement, restoration, maintenance, or improvement, but not including expansion”. The City’s zoning code does not allow for “replacement” and is therefore in conflict with the State Statute. Staff is recommending amending 9.105 Nonconformities (C)Nonconforming Structures (4) Repair and maintenance to include replacement that does not increase the nonconformity in any way. Multiple-family dwelling, when above a first-floor commercial use The City’s zoning code permits “multiple-family dwelling, when above a first-floor commercial use” in the Central Business District (CBD), but restricts “Single family dwelling, when accessory to a commercial use” to the Limited Business (LB) district with a conditional use permit. Staff is recommending changing the allowed use to “single and multiple family dwelling, when above a street level commercial use” in the Central Business District (CBD) to allow single apartments above commercial uses. Staff is recommending the language to be changed from first floor to street level to account for properties that have lower levels that exit out into parking lots . Smoke Shops On November 24, 2025, the City Council adopted Ordinance 1720 regarding Chapter 5.3 Tobacco Regulations. 9.103, 9.106 and 9.107 in the Zoning Code need to be updated to reflect the changes. Staff Recommends the following changes. 9.103 Definitions SMOKE TOBACCO PRODUCT SHOP. A retail establishment that has obtained an appropriate license, in which greater than 90% of the business’s gross revenue must be from the sale of tobacco, tobacco products or smoking related accessories, and prohibits persons under 21 from being present or enter at all times. ACCESSORY TOBACCO RETAILER. A retail establishment that has obtained an appropriate license from the City and that derives no more than 45% of its gross revenues from the sale of licensed products. 9.106 General Development Standards Table of Uses Add the Accessory Tobacco Retailer use to the table as permitted in all commercial districts. 9.107 Specific Development Standards (43) Smoke Tobacco Product shops. (a) The smoke shop Must have an entrance door opening directly to the outdoors. (b) Share no wall with, and has no part of its structure adjoined to any other business or retailer, unless the wall is permanent, completely opaque and without doors, windows and pass-throughs to the other business or retailer Tobacco Product Shop 342 Item 16. City of Columbia Heights Page 3 (c) Shall share no walls with, and has no part of its structure directly adjoined to, another tobacco retailer (b) Greater than 90% of the business’s gross revenue must be from the sale of tobacco, tob acco products or smoking related accessories. (c) A tobacco department or section of any individual business establishment with any type of liquor, food or restaurant license shall not be considered a smoke shop. (d) The total number of city-issued smoke shop licenses shall at no time exceed five. (d) Any existing smoke tobacco product shops at the time of the passage of Ord. 1570 1720 shall comply fully with the ordinance by December 31, 2010 January 1, 2026. Changes by Code Section 1. 9.103 Definitions update Smoke Shop to Tobacco Product Shop, make the definition consistent with the definition in Ordinance 1720 and add the definition of Accessory Tobacco Retailer. 2. 9.105 Nonconformities to include replace in Repair and Maintenance of a Nonconforming structure but does not allow for an increase in nonconformity with the replacement. 3. 9.106 General Development Standards (S) Table of Uses a. Amend ‘Multiple family dwelling, when above a first floor commercial use’ to ‘Single and Multiple family dwelling, when above street level commercial use’. b. Change the name of Smoke Shops to Tobacco Product Shops. c. Add Accessory Tobacco Retailer as permitted in all Commercial Districts. d. Add Religious facility/place of worship as a Conditional Use in Genera l Business and Central Business District. 4. 9.107 Specific Development Standards a. Amend (35) Religious facilities/places of worship for consistency and to require a transportation management plan. b. Amend (43) Smoke Shops to be in alignment with Ordinance 1720 as presented above. ZONING ORDINANCE AMENDMENT FINDINGS OF FACT Section 9.104 (F) of the Zoning Ordinance outlines certain findings of fact that must be met in order for the City to grant approval for a zoning amendment. The findings are as follows: (a) The amendment is consistent with the comprehensive plan. The City’s 2040 Comprehensive Plan identifies strengthening the identify and image of the community as a desirable place to live, work, and play as well as preserving and enhancing the existing viable commercial and industrial areas within the community. The zoning code amendments proposed will help achieve more consistency with the 2040 Comprehensive Plan. (b) The amendment is in the public interest and is not solely for the benefit of a single property owner. The zoning text amendments are to come into compliance with current City, State and Federal regulations to ensuring consistency across zoning districts. (c) Where the amendment is to change the zoning classification of a particular property, the existing use of the property and the zoning classification of property within the general area of the property in question are compatible with the proposed zoning classification. The amendment is not to change the zoning classification of a particular property. 343 Item 16. City of Columbia Heights Page 4 (d) Where the amendment is to change the zoning classification of a particular property, there has been a change in the character or trend of development in the general area of the prope rty in question, which has taken place since such property was placed in its current zoning classification. The amendment is not to change the zoning classification of a particular property. STAFF RECOMMENDATIONS Staff recommends approval of Ordinance No. 1725, on first consideration: RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Ordinance amendment No. 1725, there being ample copies available to the public. MOTION: Move to set the second reading of Ordinance 1725, being an ordinance to amend Chapter 9 – Land Use: 9.103 Definitions, 9.105 Nonconformities, 9.106 General Development Standards, and 9.107 Specific Development Standards, in the City of Columbia Heights for April 13, 2026 at approximately 6:00pm. ATTACHMENTS 1. Ordinance 1725 2. Affidavit of Public Hearing Notice 344 Item 16. Ordinance No.1725 ORDINANCE NO. 1725 AN ORDINANCE AMENDING CHAPTER 9 – LAND USE OF THE CITY CODE OF 2005 TO AMEND 9.103 DEFINITIONS, 9.105 NONCONFORMITIES, 9.106 GENERAL DEVELOPMENT STANDARDS, AND 9.107 SPECIFIC DEVELOPMENT STANDARDS. The City of Columbia Heights does ordain: Section 1 The following definitions are amended or added as provided in Section 9.103 of the City Code of 2005, is hereby established to read as follows: For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning. ABANDONMENT. To discontinue a use or activity for any reason, but excluding temporary interruptions to the use during periods of building or remodeling where a valid building permit has been issued or during periods of routine seasonal closure. ACCESSORY BUILDING OR STRUCTURE. A building or structure or portion of a structure subordinate to and serving the principal structure on the same lot. Solar equipment and renewable energy installations are not considered to be structures. ACCESSORY TOBACCO RETAILER. A retail establishment that has obtained an appropriate license from the City and that derives no more than 45% of its gross revenues from the sale of licensed products. ACCESSORY USE. A use that is reasonably necessary and incidental to the conduct of the primary use of the principal building or buildings. ADDITION. Any change or modification in construction or occupancy of an existing structure. The enclosure of an existing screened porch, deck, roofed deck, patio, or roofed patio shall be considered an addition. ADJACENT or CONTIGUOUS. Bordering, touching or adjoining. If two lots are separated by a public street, they shall not be deemed adjacent. If two lots are separated by a public walkway, they shall be deemed adjacent. ADULT USE. Adult uses include adult bookstores, adult motion picture theaters, adult motion picture sales/rental, adult mini-motion picture theaters, adult massage parlors, adult steam room/bathhouse/sauna facilities, adult companionship establishments, adult conversation parlors, adult health/sport clubs, adult cabarets, adult novelty businesses, adult motion picture arcades, adult modeling studio s, adult hotels/motels, adult body painting studios, and other premises, enterprises, establishments, businesses or places open to some or all members of the public, at or in which there is an emphasis on the presentation, display, depiction or description of “specified sexual activities” or “specified anatomical areas” which are capable of being seen by members of the public. Activities classified as obscene as defined by M.S. § 617.241, as it may be amended from time to time, are not included. ADULT USE, ACCESSORY. The offering of retail goods for sale which are classified as adult uses on a limited scale and which are incidental to the primary activity and goods and/or services offered by the establishment. Examples of such items include the sale of adult magazines, the sale or rental of adult motion pictures, the sale of adult novelties, and the like. ADULT USE, PRINCIPAL. The offering of goods and/or services which are classified as adult uses as a primary or sole activity of a business or establishment and include, but are not limited to adult body painting studios, adult bookstores, adult cabarets, adult companionship establishments, adult conversation parlors, adult health clubs, adult theaters, adult modeling studios, and adult saunas and massage parlors. ALLEY. A public right-of-way or private way that affords a secondary means of access to abutting property. ANNEXATION. The incorporation of a land area into the city with a resulting change to the corporate limits of the city. 345 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 2 ARCADE. A place or facility where pinball or other similar electronic games are played for amusement only. Shall not be construed so as to include bingo games nor shall it be construed so as to include gambling devices or any other devices prohibited by law. ASSEMBLY, MANUFACTURING AND/OR PROCESSING. Any manufacturing or industrial production which by the nature of the materials, equipment, and process utilized are not objectionable by reason of odor, radiation, noise, vibration, gas fumes, dust, smoke, refuse matter or water-carried waste. ASSISTED LIVING. A facility licensed by the MnDOH where individualized home care aide services or home management services are provided to residents either by management or by providers under contract with the management. AUDITORIUM/PLACE OF ASSEMBLY. An open, partially enclosed, or fully enclosed facility used or intended to be used primarily for spectator sports, entertainment events, expositions, and other public gatherings. Typical uses include convention and exhibition halls, sports arenas, and amphitheaters. AUTO REDUCTION YARD. A lot or yard where one or more unlicensed motor vehicles or the remains thereof are kept for the purpose of dismantling, sale of parts, sale as scrap, storage or abandonment. AUTOMOBILE AND MOTORCYCLE SALES/RENTAL NEW. The use of any building, land area, or other premises or portion thereof, for the display, sale, or lease of new automobiles, panel trucks or vans, trailers, or recreational vehicles and including any warranty repair work and other repair service conducted as an accessory use. AUTO AND TRUCK SALES LOT, USED. Any land used or occupied for the purpose of buying and selling secondhand passenger cars or trucks, and the storing of such vehicles prior to sale. AUTOMOBILE, USED. Any secondhand, previously owned passenger vehicle, car, or truck. AVERAGE EXISTING GRADE. The average existing grade is measured as the existing elevation (prior to any construction alterations) at each corner of the structure and calculating an average. AVERAGE FINISHED GRADE. The average finished grade is measured by taking the finished elevation (after any construction alterations) at each corner of the structure and calculating an average; see example images below: 346 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 3 BANNER, FLAG or PENNANT. A sign made of a flexible material, such as cloth, paper, or plastic, however and wherever affixed. BANQUET HALL. A building for the purpose of hosting a party, banquet, wedding, reception or other social events. BASEMENT. A portion of a building located partially, up to 50% underground or below grade. BAY. Cantilevered portion of a building. BED AND BREAKFAST RESIDENCE. An owner-occupied, single-family residence that provides lodging and meals to registered guests. BEDROOM. Any room used principally for sleeping purposes and does not contain separate kitchen and sanitary facilities. BILLIARDS HALL. A business establishment containing more than two pool or billiard tables for the use of patrons. BOARD OF ADJUSTMENTS. The Columbia Heights Planning Commission. BOARDING HOUSE. A building other than a motel or hotel where, for compensation and by pre - arrangement for definite periods, meals and/or lodgings are provided for three or more persons, but not to exceed eight persons. 347 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 4 BODY PIERCING SHOP. The practice of physical body adornment by establishments and artists using the techniques of body piercing, BOWLING ALLEY. Indoor facility for the sport of ten-pin or duck-pin bowling, with customary accessory uses such as snack bars. BREW PUB. A restaurant that conducts the retail of on-sale malt liquor consumed and brewed on the premise. BREWER TAPROOM. A facility on the premises of, or adjacent to, a malt liquor manufacturer intended for on - sale and consumption of malt liquor produced by the brewer. BUFFER. A landscaped area intended to separate and/or partially obstruct the view of adjacent land uses or properties from one another. BUILDABLE AREA. The area of the lot remaining after the minimum yard or setback requirements of this article have been established. BUILDING. Any roofed structure that may provide shelter or enclosure of persons, animals or chattel. Solar equipment and renewable energy installations are not considered to be structures. BUILDING LINE. A line parallel with the street right-of-way, or any property line, at the foundation level of a building and representing the distance which the building is set back from the street right -of-way or other property line. BULK REGULATIONS. Standards and controls that establish the maximum size of structures and the buildable area within which the structure can be located, including height, floor area ratio, gross floor area, lot area, lot coverage, impervious surface area and yard requirements, but excluding residential density regulations. BUSINESS. Any occupation, employment, or enterprise wherein merchandise is exhibited, rented or sold or which occupies time, attention labor and/or materials or where services or goods are offered for compensation. BUSINESS FRONTAGE. The property lines or lease lines at the front of the building or the location of the main public entrance of said building. CANOPY, AWNING or MARQUEE. A projection or extension of a structure, building or place of assembly, erected in such a manner as to provide a shelter or cover over the approach to any entrance of such structure, building, or place of assembly. CARETAKER’S RESIDENCE. An accessory dwelling on a nonresidential premises, occupied by the person who oversees the nonresidential operation 24 hours a day, and their family. CARPORT. An automobile shelter having one or more sides open. CARWASH. A building that provides facilities for washing and cleaning motor vehicles, which may use production line methods with a conveyor, blower, or other mechanical devices, and which may employ some hand labor. CERTIFICATE OF OCCUPANCY. A document issued by the Building Official allowing for the occupancy or use of a building, and certifying that the structure or use has been constructed or will be used in compliance with all the applicable codes and ordinances. CLINIC, MEDICAL. A place used for the diagnosis and treatment of sick, ailing, infirm, injured persons, and those persons who are in need of medical attention. Overnight care facilities are not provided at the clinic. CLINIC, VETERINARY. A place used for the diagnosis and treatment of sick or injured animals and those animals in need of medical attention within a completely enclosed building with sound proofing and odor control, does not include outdoor kennels. CLUB OR LODGE. An organization and its premises catering exclusively to members and their guests for social, intellectual, recreational, or athletic purposes that are conducted for profit; includes lodge. COFFEE SHOP. An establishment engaged principally in the sale of coffee and other non-alcoholic beverages for consumption on the premises or for carryout, which may also include the sale of a limited number of food items. 348 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 5 COLOR. Any hue or combination of values of these. Black and white, shall not be considered colors. COMMERCIAL USE. A use of land, building or structure intended, designed or arranged for a business, occupation, trade, or profession, including entertainment, services or sale of goods. COMMUNITY CENTER. An establishment operated by a non-profit organization or government agency, which includes recreational facilities, meeting rooms, social service facilities, and public health facilities, or any combination thereof. Community-scale solar energy system. A solar photovoltaic system that qualifies for the Community Solar Gardens identified by the State of Minnesota Commerce Department’s Energy and Utilities. COMPREHENSIVE PLAN. The policies, statements, goals and interrelated plans for private and pu blic use of land and water, transportation, and community facilities including recommendations for plan execution, documented texts, ordinances, maps which constitute the guide for the future development of the city. CONCRETE, ASPHALT, ROCK CRUSHING OPERATION. A plant for the manufacture, mixing, and crushing of concrete, cement, and concrete and cement and rock products, including any apparatus and uses incident to such manufacturing and mixing. CONDITIONAL USE PERMIT. A permit specially and individually granted by the City Council after public hearing thereon by the Planning Commission for any conditional use so permitted in any use district. CONSIGNMENT/SECONDHAND STORE. Retail sales of previously used merchandise, such as clothing, household furnishings or appliances, sports/recreational equipment. This classification does not include secondhand motor vehicles, parts, or accessories. CONVENIENCE STORE. A retail establishment, having a maximum gross floor area of 7,500 square feet, offering for sale prepackaged food products, household items and other goods commonly associated with this type of store. This use may also be combined with a motor vehicle service station. COUNCIL. The Columbia Heights City Council. CURB. A stone, asphalt or concrete boundary marking the edge of a roadway or paved area. CURB LEVEL. The grade elevation as established by the city, of the curb in front of the center of the building. Where no curb level has been established, the City Engineer shall determine a curb level or its equivalent for the purpose of this article. CURB LINE. The line at the face of the curb nearest the street or roadway. In the absence of a curb, the curb line shall be established by the City Engineer. CURRENCY EXCHANGE. Any person, except a bank, trust company, savings bank, savings and loan association, credit union, or industrial loan and thrift company, engaged in the business of cashing checks, drafts, money orders, or travelers’ checks for a fee. Does not include a person who provides these services incidental to the person’s primary business if the charge for cashing a check or draft does not exceed one dollar or 1 percent of the value of the check or draft, whichever is greater. DAY CARE, ADULT. A facility that provides care to functionally impaired adults on a regular basis for periods of less than 24 hours in a structure that is not the residence of the person being served or the facility operator. DAY CARE, FAMILY. A facility that provides care, protection and supervision of children in a private residence for periods of less than 24 hours. The size of the outdoor play area, the maximum number of children who may be served, and the number and qualifications of required outside teachers and h elpers are set forth in Minnesota Statutes. This use may be licensed by other agencies. DAY CARE, GROUP. A non-residential facility where child care, protection and supervision services are provided on a regular basis for periods of less than 24 hours. A group day care facility may also be referred to as a NURSERY. DECK, ATTACHED. A structure six feet or more attached to the main building that may or may not have a railing or access to the ground, but does not have a roof or contain walls. 349 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 6 DECK, DETACHED. A free-standing structure that is directly adjacent or attached to the principal building that may or may not have a railing, but does not have a roof or contain walls. DENSITY. The number of dwellings or principal buildings or uses permitted per net acre of land. Net acre of land shall not include any land required for public streets or other rights-of-way. DEVELOPMENT. All structures and other human modifications of the landscape. DRINKING ESTABLISHMENT. Any premise where alcohol or non-alcoholic beverages are sold at retail for consumption on the premises. DRIP LINE. A vertical line extending from the outermost branches of a tree to the ground. DRIVE-IN FACILITY. Any portion of a building from which business is transacted, or is cap able of being transacted, directly with customers located in a motor vehicle. Such use may also be referred to as a drive- through. DRIVEWAY. A private way used by vehicles to gain access to an individual lot or parcel of land. For one- and two-family dwellings, the driveway shall be defined as the length and width of a driving surface that is used to gain access to a private garage. DROP-IN FACILITY. A facility operated by an organization which provides services such as training, counseling, health, or the distribution of food or clothing. This term includes but is not limited to a facility offering life skills training, substance abuse counseling, housing services, or a neighborhood recovery center. This term does not include an emergency residential shelter. DWELLING. A building or one or more portions thereof occupied or intended to be occupied exclusively by a family, but not including rooms in motels, hotels, nursing homes, boardinghouses, nor trailers, tents, cabins, or trailer coaches. DWELLING UNIT, ACCESSORY. A separate, complete housekeeping unit with a separate entrance, kitchen, sleeping area, and full bathroom facilities, which is an internal, attached or detached extension to an existing single-family structure. DWELLING, ATTACHED. A dwelling that is joined to another dwelling on one or more sides by a common wall. DWELLING, MULTIPLE. A building so designed as to contain three or more dwellings as the principle use. DWELLING, SINGLE-FAMILY. Any building that contains one dwelling unit used, intended, or designed to be built, used, rented, leased, let or hired out to be occupied or occupied for living purposes. DWELLING, TOWNHOUSE. A single-family dwelling unit constructed in a group of two or more attached units in which each unit extends from the foundation to the roof and having open space on at least two sides of each unit. Each single-family dwelling unit shall be considered to be a separate building. Separate building service utilities shall be provided to each single-family dwelling unit when required by other chapters of the State Building Code. DWELLING, TWO-FAMILY. Any building that contains two separate dwelling units with separation either horizontal or vertical on one lot that is used, intended, or designed to be built, used, rented, leased, let or hired out to be occupied, or occupied for living purposes. EASEMENT, UTILITY. A grant by a property owner for the use of a portion or strip of land for the purposes of constructing and maintaining utilities, including, but not limited to, sanitary sewers, water mains, electric liners, telephone lines, storm sewers or storm drainage ways, and gas lines. EMERGENCY SHELTER. A non-profit, charitable, or religious organization providing boarding and/or lodging and ancillary services on the premises primarily to indigent, needy, homeless or transient persons. EQUAL DEGREE OF ENCROACHMENT. A method of determining the location of encroachment lines so that flood plain lands on both sides of a stream are capable of conveying a proportionate share of flood flows. This as determined by considering the effect of encroachment on the hydraulic efficiency of the flood plain along both sides of a stream for a significant reach. 350 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 7 ESSENTIAL SERVICE. Underground or overhead gas, electrical, steam, or water distribution systems; collection, communication, supply or disposal systems including poles, wires, mains, drains, sewers, pipes, conduits, cables, fire alarm boxes, police call boxes, traffic signals, hydrants or other similar equipment and accessories in conjunction therewith; but not including telecommunication towers. FACADE. The exterior wall of a building exposed to public view. FAMILY. Any number of persons living together as a single housekeeping unit under a common housekeeping management plan. FAMILY, SHARED LIVING ARRANGEMENT. The occupancy of a dwelling unit by persons of more than one family in order to reduce housing expenses and to provide social contact, mutual support, and assistance. FENCE. A fence is any partition, structure, wall or gate erected as a dividing marker along property lines or within the required yard. FILLING. The placement of sand, gravel, earth or other materials of any composition on a parcel of land. FIREARM. Any device, designed to be used as a weapon, which will or is designed to or may readily be converted to expel a projectile by the action of an explosive or other form of combustion, but excluding a stud or nail gun used in the construction industry or a toy gun. FIREARMS DEALER. Any person engaged in the sale, lease, trade, or other transfer of firearms or ammunitio n at wholesale or retail. Firearms dealer shall not include any person engaged only in the business of repairing firearms. FLOOD. A temporary rise in stream flow or stage that results in inundation of the areas adjacent to the channel. FLOOD FREQUENCY. The average frequency, statistically determined, for which it is expected that a specific flood state or discharge may be equaled or exceeded. FLOOD FRINGE. That portion of the flood plain outside of the floodway. Flood fringe is synonymous with the term floodway fringe used in the Flood Insurance Study. FLOOD PLAIN. The areas adjoining a watercourse that have been or hereafter may be covered by the regional flood. FLOOD PROOFING. A combination of structural provisions, changes, or adjustments to properties and structures subject to flooding primarily for the reduction or elimination of flood damages. FLOODWAY. The channel of the watercourse and those portions of the adjoining flood plain that is reasonably required to carry and discharge the regional flood. FLOOR AREA, GROSS. The sum of the gross horizontal areas of the several floors measured to the outside of exterior walls. FLOOR AREA, NET. The sum of the gross horizontal areas of the several floors of a building including interior balconies, mezzanines and basements, but excepting that area primarily devoted to window display, fitting rooms, stairs, escalators, unenclosed porches, dead storage, heating and utility rooms, inside off-street parking or loading space. Measurements shall be made from the outside of exterior walls. FLOOR AREA RATIO. The numerical value obtained through dividing the gross floor area of a building or buildings by the lot area on which such building or buildings are located. FREIGHT TERMINAL. A transportation facility in which quantities of goods or container cargo are stored without undergoing any manufacturing processes, transferred to other carriers, or stored outdoors in order to transfer them to other locations. FRONTAGE. The distance for which a lot line coincides with the right-of-way line of a public street or the boundary of a private street. FUNERAL HOME. A building or part of a building thereof used for human funeral services. Such building may contain space and facilities for embalming and other services used to prepare the dead for burial, performance 351 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 8 of autopsies, storage of caskets, funeral urns and other related funeral supplies and the storage of other funeral supplies, but excluding crematoriums. GARAGE, PRIVATE. A detached accessory building or portion of principal building, including a carport, which is used primarily for storing passenger vehicles, trailers or one truck of a rate capacity not in excess of 9,000 pounds. GARAGE SALE. Any display of used goods and/or salesmen samples and sale of said goods on a property used primarily as a dwelling. The person conducting the sale shall be a member of the family occupying the dwelling. GLARE, DIRECT. That part of the visible light reaching an observer directly in a straight line from the source of its principal diffuser and/or its associated focusing reflector. GLARE, INDIRECT. Light described in the definition for direct glare, but reaching an observer by reflection from a surface or surfaced which either: (1) Move periodically under power of the wind, electricity, burning fossil fuel, or similar energy source; or (2) Reflect 70% or more of the light incident upon them; or (3) Produce by imaging the effect of the conditions of subdivision (a) above. GRADE. The elevation or level of the street closest to the building, structure or sign to which reference is made, measured at the street's centerline. GOLF COURSE. A tract of land laid out with a least nine holes for playing a game of golf and improved with tees, greens, fairways, and hazards. A golf course may include a clubhouse, restrooms, drivin g range, and shelters as accessory uses. GOVERNMENT PROTECTIVE SERVICE FACILITY. An establishment for training state and local law enforcement, fire safety, national guard, or transit personnel and accessory facilities including but not limited to: (1) din ing and overnight accommodations; (2) classrooms; (3) indoor shooting ranges; (4) auto test tracks; and (5) fire suppression simulations. GRAPHICS. An illustration or rendering which is not for an advertising purpose and which is applied directly to a building or structure. GREENHOUSE, RESIDENTIAL. A seasonal/temporary accessory building or structure constructed chiefly of glass, glasslike or translucent material, cloth, or lath, which is devoted to the protection or cultivation of flowers or other tender plants. GRID-CONNECTED SOLAR ENERGY SYSTEM. A solar photovoltaic system that is connected to an electric circuit served by an electric utility company. Ground-mounted solar energy system (Accessory Use): A solar photovoltaic system mounted on a rack or pole that is ballasted on, or is attached to, the ground and the system is accessory to the primary use. Ground-mounted solar energy system (Primary Use): A solar photovoltaic system mounted on a rack or pole that is ballasted on, or is attached to, the ground and is the primary land use for the parcel(s) on which it is located. Primary use systems are permitted through a discretionary approval process. HEALTH/FITNESS CLUBS. An establishment that provides exercise facilities such as running, jogging, aerobics, weight lifting, court sports, and swimming, as well as locker rooms, showers, massage rooms, saunas and related accessory uses. HEIGHT, BUILDING. Building height is measured as the distance from th e average finished grade to the tallest point of a flat roof; or the peak of a pitched or mansard roof; or the highest point on all other roof types. HEIGHT, SIGN. Sign height is measured as the distance from the average existing grade to the tallest po int on the structure or sign, whichever is taller. For pylon signs, the average existing grade is taken from the elevation where the pole meets the existing grade. HEIGHT, STRUCTURE. Structure height is measured as the distance from the average finished grade to the tallest point on the structure. 352 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 9 HOME OCCUPATION. Any gainful occupation or profession engaged in by an occupant of a dwelling unit. Such use must be clearly incidental and secondary to the principal use of the dwelling for residential purposes and shall not change the residential character of the dwelling or have an adverse effect on adjacent properties nor constitute a nuisance or safety hazard. HOTEL. A building containing eight or more guest rooms in which lodging is provided with or without meals for compensation and which is open to transient, pe rmanent guests or both, and where no provision is made for cooking in any guest room, and in which ingress and egress to and from all rooms is made through an inside lobby or office supervised by a person in charge. IMPERVIOUS SERVICE. A surface that is occupied by buildings or structures, or has been compacted or covered with a layer of material so that it is highly resistant to infiltration by water. INDUSTRIAL USE. The use of land or buildings for the production, manufacture, warehousing, storage, or transfer of goods, products, commodities or other wholesale items. JUNK YARD. An area where used, waste, discarded or salvaged materials are bought, sold, exchanged, stored baled, cleaned, packed, disassembled or handled including but not limited to scrap, iron, and other metals, paper, rags, rubber products, bottles and lumber. Storage of such material in conjunction with a permitted manufacturing process when within an enclosed area or building shall not be included. KENNEL, ANIMAL (ANIMAL SHELTER). Any premises where three or more non-caged domestic animals over six months of age are kept, except for an animal hospital, pet shop or veterinary clinic. “Animal kennels” and “animal shelters” include animal daycare uses such as “doggie daycare” and incidental grooming, walking and/or training services. LAND ALTERATION. Depositing or removing 400 cubic yards or more of material after the effective date of this article so as to modify the existing grade, excluding excavations for the placement of footin gs or the construction of basements. LIQUOR STORE, OFF-SALE. Establishments engaged in the sale of alcoholic beverages for off-premises consumption. LOT. A parcel of land occupied or used or intended for occupancy or use by a use permitted in this article, abutting on a public street, and of sufficient size to provide the yard required by this article. LOT AREA. The area of a lot in a horizontal plan bounded by the lot lines, but not including any area occupied by the waters of a duly recorded lake or area which has been dedicated as a public right- of-way. LOT AREA PER DWELLING UNIT. The number of square feet of lot area required per dwelling unit. LOT, CORNER. A lot situated at the junction of, and abutting on two or more intersecting streets o r other public rights-of-way, or a lot at the point of deflection in alignment of a continuous street, the interior angle of which does not exceed 135 degrees. LOT DEPTH. The mean horizontal distance between the front lot line and the rear lot line of a lot. LOT, INTERIOR. A lot other than a corner lot. LOT LINE. A lot line is the property line bounding a lot except that where any portion of a lot extends into the public right-of-way or a proposed public right-of-way shown on a recorded official map, the line of such public right-of-way shall be deemed the lot line. LOT LINE, FRONT. That boundary of a lot that abuts a public street. In the case of a corner lot it shall be the shortest dimension on a public street. If the dimensions of a corner lo t are equal, the front lot line shall be designated by the owner and filed with the city. LOT LINE, REAR. That boundary of a lot that is opposite the front lot line. If the rear lot line is less than ten feet in length, or if the lot forms a point at th e rear, the rear lot line shall be a line ten feet in length within the lot, parallel to, and at the maximum distance from the front lot line. LOT LINE, SIDE. Any boundary of a lot that is not a front lot line or a rear lot line. 353 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 10 LOT OF RECORD. Any lot which is one unit of a plat heretofore or hereafter duly approved and filed, or one unit of an auditor's subdivision or a registered land survey, or a parcel of land not so platted, subdivided or registered for which a deed, auditor's subdivision or registered land survey has been recorded in the office of the Register of Deeds or Registrar of Titles for Anoka County, Minnesota prior to the effective date of this article. LOT, SUBSTANDARD. A lot or parcel of land that has less than the required minimum area or width as established by this article as a buildable parcel. LOT, THROUGH. A lot which has a pair of opposite lot lines abutting two substantially parallel streets, and which is not a corner lot. On a through lot, both street lines shall be front lot lines for applying this article. LOT WIDTH. The minimum horizontal distance between the side lot lines as measured at the median point of the front yard setback line. MAINTENANCE FACILITY. An establishment providing routine maintenance of buildings. This term includes but is not limited to an establishment performing window washing, building cleaning, pest extermination or a disinfecting service. MANUFACTURED HOME. A manufactured home means a factory-built structure or structures equipped with the necessary service connections and made so as to be readily movable as a unit or units on its or their own running gear and designed to be used as a dwelling unit or units without a permanent foundation. The phrase “without a permanent foundation” indicates that the support system is constructed with the intent that the mobile home placed thereon will be moved from time to time at the convenience of the owner. MANUFACTURED HOME PARK. A parcel of land so designed and improved with utilities, parking pads, walks, access roads, and other facilities to accommodate manufactured homes that are to be used as dwellings and that have received state approval. MEDICAL LABORATORY. A facility offering diagnostic or pathological testing and analysis of blood, blood fluids, pathological specimens, DNA sampling and analysis, and any other diagnostic test generally recognized in the healthcare industry. MOTEL. A building containing eight or more guest rooms in which lo dging is provided with or without meals for compensation and which is open to transient, permanent guests or both, and where no provision is made for cooking in any guest room, and in which ingress and egress to and from all rooms is made directly from the outside. MOTOR FREIGHT TERMINAL. A building or area where freight arrives and/or is removed for routing in intra - state or inter-state shipment by motor truck. MOTOR FUEL STATION. A retail place of business engaged primarily in the sale of motor fuels, but may also be engaged in supplying goods and services generally required in the operation and maintenance of motor vehicles. MOTOR FUEL STATION, MAJOR. A primarily retail place of business which may engage in major motor vehicle repair and may include auto wash or convenience store as an accessory use. MOTOR FUEL STATION, MINOR. A retail place of business which shall have no more than two service bays, and may engage in minor motor vehicle repair. MOTOR VEHICLE PARTS STORE. Any building or premise used for the purpose of selling and storing any component, product or system of an automobile, motorcycle or truck vehicle. MOTOR VEHICLE REPAIR, MAJOR. General repair, rebuilding or reconditioning of engines, motor vehicles or trailers, including body work, frame work and major painting service. MOTOR VEHICLE REPAIR, MINOR. The replacement of any part or repair of any part including the removal of the engine head or pan, engine, transmission or differential; incidental body and fender work; mino r painting and upholstering service when said service above stated is applied within an enclosed building. 354 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 11 NONCONFORMITY. Nonconformity shall have the meaning given in the M.S. § 394.22, subd. 8, or successor statutes. NOXIOUS MATTER OR MATERIAL. Material capable of causing injury to living organisms by chemical reaction, or is capable of causing detrimental effects on the physical or economic well being of individuals. NURSING HOME. A place, residence, or home used for the boarding and care of elderly or infirm that are dependent upon the services of others. OBSTRUCTION. Any dam, wall, wharf, embankment, levee, dike, pile, abutment, projection, excavation, channel rectification, culvert, building, wire, fence, stockpile, refuse, fill, structure, or matter in, along, across, or projecting into any channel, watercourse, or regulatory flood hazard area which may impede, retard, or change the direction of the flow of water, either in itself or by catching or collecting debris carried by such water, or that is placed where the flow of water might carry the same downstream to the damage of life or property. OFFICE. A building or portion of a building wherein services are performed involving predominantly administration, professional or clerical operations. OFFICE/SHOWROOM. A structure designed for the display of goods for sale, such as appliances, cars, or furniture with an office as an accessory use. OFFICE/WAREHOUSE. Facilities characterized by extensive warehousing, frequent heavy trucking activity, open storage of material, or nuisances such as dust, noise, and odors, but not involved in manufacturing or production. OFFICIAL CONTROL. Means legislatively defined and enacted policies, standards, precise detailed maps, and other criteria all of which control the physical development of a municipality or a county or any part thereof or any detail thereof, and are the means of translating into ordinances all or any part of the general objections of the comprehensive plan. Such official controls may include but are not limited to ordinances establishing zoning, subdivision controls, site plan regulations, sanitary codes, building codes, housing codes and official maps. OFFICIAL MAP. Means a map adopted in accordance to Minnesota Statutes which may show existing roads and highways, future roads and highways and the area needed for widening existing public land and facilities and other land needed for future parks, playgrounds, schools, and other public buildings, civic centers, travel service facilities. OPAQUE. Impervious to the passage of light. OPEN SALES LOT. Land devoted to the display of goods for sale, rent, lease, advertising or trade where such goods are not enclosed within a building but not including new or used cars or trucks. OPEN SPACE, COMMON. Open space within or related to a development designed and intended for the common use or enjoyment of the occupants of the development or the public at large. ORDINARY HIGH WATER MARK. Shall have the meaning given in M.S. § 103G.005, subd. 14; or successor statutes. OUTDOOR SALES/DISPLAY. An outdoor arrangement of objects, items, products, or other materials, typically not in a fixed position and capable of rearrangement, designed and used for the purpose of advertising or identifying a business, product, or service. OUTSIDE STORAGE. The keeping in an unroofed area of any goods, bulk material, other material, merchandise, or products for more than 24 hours. OVERLAY DISTRICT. A zoning district that encompasses one or more primary zoning districts, or portions thereof, and that imposes additional requirements above and beyond those required by the primary zoning district. 355 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 12 PARCEL. An area of land that may be designated by platting, by metes and bounds descriptions, by a registered land survey, by auditor's subdivision, or other acceptable means, which distinguishes it from other parcels. PARKING, JOINT. The development and use of a parking space or parking lot by two or more separate uses. PARKING RAMP. A structure designed and used for the storage of motor vehicles at, below, or above grade or a combination thereof that does not consist solely of an at grade outdoor parking area. PAWNBROKER. A person who loans money on deposit or pledge of personal property or other valuable items or who deals in the purchasing of personal prop erty or other valuable items on condition of selling the same back again at a stipulated price or who loans money secured by security interest on personal property or any part thereof. PAWN SHOP. A business establishment operated by a pawnbroker. PEDESTRIAN WAY. A public or private right-of-way, across or within a block that provides access for pedestrians. PERFORMANCE STANDARD. Criterion established to control noise, odor, radiation, toxic or noxious matter, vibration, fire and explosive hazards, or glare or heat generated by or inherent in uses of land or buildings. PERSONS. Any individual, firm, partnership, corporation, company, association, joint stock association or body politic; includes any trustee, receiver, assignee, or other similar representative thereof. PLACE OF WORSHIP. A building, together with its accessory buildings and uses, where persons regularly assemble for religious worship and which buildings and uses are maintained and controlled by a religious body organized to sustain regular public worship. May include a convent, monastery, or other religious residence when accessory to a place of worship or religious facility. PLANNED UNIT DEVELOPMENT. Planned unit development means a type of development characterized by a unified site design for a number of dwelling units or dwelling sites on a parcel, whether for sale, rent or lease, and usually involving a mix of land use, structure types and other d esign development details specific to the site or project goals. PLAT. A map depicting the division or subdivision of land into lots, blocks, parcels, tracts or other portions thereof. PLAT, FINAL. A drawing of a permanent nature showing the precise location and dimensions of such features as streets, lots, easements and other elements pertinent to transfer of ownership and prepared for permanent record. PLAT, PRELIMINARY. A drawing showing the proposed general pattern of streets, lots, and land uses within a tract of land to be subdivided. PLAYGROUND. An area developed for active play and recreation that may contain courts for such games as basketball or tennis. PRECIOUS METALS. Gold, silver or platinum. PRECIOUS METALS DEALER. Any person, partnership or corporation, either as principal or agent, who engages in the business of buying or selling secondhand items containing precious metal, including but not limited to jewelry, watches, coins, eating utensils, candlesticks, decorative objects and ingots. PRECIOUS METALS DEALERSHIP. Any business establishment operated by a precious metals dealer. PRINTING/PUBLISHING. An establishment in which the principal business consists of duplicating and printing services using photocopy, blueprint, or offset printing equipment, including publishing, binding, and engraving. PROFESSIONAL SERVICE. An establishment or place of business primarily engaged in the provision of frequent or recurrent needed services of a personal nature. Typical uses include, but are not limited to, beauty and barber shops, shoe repair shops, and tailor shops. PROFESSIONAL STUDIO. Work space for artists or other commercial professional, including individuals practicing one of the fine arts or skilled in an applied art, craft, or trade that requires a working area. 356 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 13 PUBLIC ART. A fountain, sculpture, painting, mural, or similar object that is sited within a planned development as a focal point and is intended for the enjoyment of the general public. PUBLIC PARK. A natural or landscaped area, buildings, or structures, provided by a unit of government, to meet the active or passive recreational needs of people. PUBLIC WATERS. Public waters shall have the meaning given in M.S. § 103G.005, subd. 15, or successor statutes. RADIO AND TELEVISION, STUDIO. All uses related to the production of motion pictures and television film and tape as well as radio recordings, including motion picture and television stages; exterior sets; laboratories; construction, repair, and storage facilities; caretaker and temporary housing; all vehicles used to transport this equipment and other related commercial vehicles; and accessory fabrication activities. RAMP. A structure attached to a principle or accessory building which is constructed at a slop e that meets the Uniform Building Code requirements for the purposes of providing access to a building. REACH. A hydraulic engineering term to describe a longitudinal segment of a stream or river influenced by a natural or manmade obstruction. In an urban area, the segment of a stream or river between two consecutive bridge crossings would most typically constitute a reach. RECREATIONAL FACILITY (INDOOR AND OUTDOOR). Clubhouses, swimming pools, tennis courts, trails and similar facilities used by the general public for exercise, sports or entertainment. REGIONAL FLOOD. A flood which is representative of large floods known to have occurred generally in Minnesota and reasonably characteristic of what can be expected to occur on an average frequency in the magnitude of the 100-year recurrence interval. Regional flood is synonymous with the term base flood used in the flood insurance study. RENTAL UNIT. A licensed dwelling designed for use and occupancy by persons other than the owners . RESIDENTIAL CARE FACILITY. A licensed public or private facility, which, for gain or otherwise, regularly provides one or more dependents with 24-hour-a-day substitute for the care, food, lodging, training, supervision, rehabilitation, and treatment they need, but which fo r any reason cannot be furnished in the dependent’s own home. The term includes facilities that are licensed by the Minnesota Department of Health, foster homes, residential treatment facilities, maternity shelters, group homes, schools for challenged children, and homes for battered children or spouses. Such term shall not include any facility eligible for licensure by the Minnesota Department of Corrections. Residential care facilities serving six or fewer dependents are considered permitted uses in all residential zoning districts where single family residences are permitted subject to the same regulations. RESIDENTIAL CARE FACILITY, CORRECTIONAL. A licensed public or private facility, which, for gain or otherwise, regularly provides one or more dependents with 24-hour-a-day substitute for the care, food, lodging, training, supervision, rehabilitation, and treatment they need, but which for any reason cannot be furnished in the dependent’s own home. The term includes facilities that are license d by the Minnesota Department of Health, foster homes, residential treatment facilities, maternity shelters, group homes, schools for challenged children, and homes for battered children or spouses. Such term shall also include any facility eligible for li censure by the Minnesota Department of Corrections. RESIDENTIAL USE BUILDING. A dwelling, boarding, lodging, rooming, fraternity or sorority house, or a dormitory unit. RESTAURANT. An establishment engaged in the preparation and retail sale of food and beverages, which is characterized by table service to customers and does not meet the definition of a fast food restaurant. RESTAURANT, FAST FOOD. An establishment whose design or principal method of operation includes at least five of the following characteristics. (1) Less than 50% of the gross floor area is devoted to customer dining. 357 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 14 (2) A permanent menu board is provided from which to select and order food. (3) If a chain or franchised restaurant, standardized floor plans are used over several locations. (4) Customers pay for food before consuming it. (5) A self-serve condiment bar is provided. (6) Trash receptacles are provided for self-serve bussing. (7) Furnishing plan indicates hard-finished stationary seating arrangement. (8) Most main course food items are substantially cooked on the premises and packaged in individual, non - reusable containers. (9) In addition, any restaurant with a drive-through facility shall be considered a fast food restaurant. RIGHT-OF-WAY. An area or strip of land, either public or private, upon which a right -of-passage has been recorded for the use of vehicles, including trains, or pedestrians or both. ROAD. A public right-of-way affording primary access by pedestrians and vehicles to abutting properties, whether designated as a street, highway, thoroughfare, parkway, throughway, road, avenue, boulevard, lane, service road, place or however otherwise designated. ROOF-MOUNTED SOLAR ENERGY SYSTEM: A solar photovoltaic system mounted on a rack that is ballasted on, or is attached to, the roof of a building or structure. Roof -mount systems are accessory to the primary use. ROOF HEIGHT, FLAT. The height of a flat roof is measured as the average finished grade to the highest point on the roof (see example below): ROOF HEIGHT, PITCHED. The height of a pitched roof is measured at the average finished grade to the mean distance between the eaves and the highest point of the roof (see example below): 358 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 15 ROOF HEIGHT, MANSARD. The height of a mansard roof is measured as the average finished grade to the highest peak on the mansard roof (see example below): ROOF HEIGHT, OTHER. All other roof heights are measured as the average finished grade to the highest point or area on the roof. ROOF LINE. The uppermost line of the roof of a building or, in the case of an extended facade, the uppermost height of said facade. ROOMER. A person who is not a member of the family occupying a room for a charge. ROOMING HOUSE. A residential structure that offers a room or rooms without kitchen facilities for rent. SALVAGE OPERATION/TRANSFER STATION. Structures or systems designed for the collection, processing, or disposal of solid wastes, including hazardous wastes, and includes transfer stations, processing plants, recycling plants, and disposal systems. 359 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 16 SAMPLING, TOBACCO. The lighting, inhalation, or combination thereof of tobacco, tobacco paraphernalia, or tobacco-related products for the purpose of testing a tobacco product prior to the sale of such product. SCHOOL, K-12. A public, private, or parochial school offering instruction at the elementary, junior, and/or senior high school levels in the branches of learning and study required to be taught in the public schools of Minnesota. SCHOOL, PERFORMING/VISUAL/MARTIAL ARTS. A school where classes in the various arts (e.g. dance, painting, theater, martial) are taught to four or more persons at a time. SCHOOL, VOCATIONAL/BUSINESS. A specialized instructional establishment that provides on-site training of business, commercial, and/or trade skills. SEASONAL SALES STANDS. An open-air facility which sells seasonal products directly to customers on site. These products include, but are not limited to, produce, fireworks, greenhouses containing trees and plants or other seasonal goods. SELF-SERVICE STORAGE FACILITY. A building or group of buildings divided into separate compartments used to meet the temporary storage needs of small businesses, apartment dwellers, and other residential uses; and may include refrigerated facilities. SEMI-PUBLIC USE. The use of land by a private, non-profit organization to provide a public service that is ordinarily open to some persons outside the regular constituency of the organization. SETBACK. The minimum horizontal distance between a building or structure and a right-of-way, property line, ordinary high water level, or other specified facility. SEWER SYSTEM. Pipelines or conduits, pumping stations, and force main, and all other construction, devices, appliances, or appurtenances used for conducting sewage or industrial wastes or other wastes to a point of ultimate disposal and/or treatment. SHOOTING RANGE. Any building or premises where there are facilities of any sort for the firing of handguns, rifles, or other firearms. SHOPPING CENTER. A group of four or more commercial uses that has either common management or ownership, or has a contiguous gross retail area of 20,000 square feet or more. SHORE IMPACT ZONE. The land located between the ordinary high water level of a public water and a line parallel to it at a setback of 50% of the required structure setback for the applicable lake or river classification. SHORELAND. Shoreland shall have the meaning given in M.S. § 103F.205, subd. 4, or successor statutes. SIGN. A structure, device, advertisement, advertising device or visual representation intended to advertise, identify or communicate information to attract the attention of the public for any purpose and without prejudice to the generality of the foregoing. A sign includes a ny symbols, letters, figures, graphics, or forms painted or otherwise affixed to a building or structure intended to attract the attention of the public for any purpose. This definition includes a structural or nonstructural device that borders, illuminate s, animates or projects the visual representation. Signage displayed through public art displays or murals shall be subject to the sign area requirements identifying a single continuous perimeter enclosing the extreme limits of such sign. (1) SIGN AREA. The entire area within a single continuous perimeter enclosing the extreme limits of such sign. Such perimeter shall, in no case, pass through or between any adjacent elements of such sign. In the case of a sign designed with more than one exterior surface, the area shall be computed as including only the maximum single display surface, which is visible from any ground position at one time , except when the signage includes a public art display or mural component. The supports, uprights, or structures on which any sign is supported, which do not form an integral part of the display, are not included in the sign area. (2) SIGN, MAXIMUM HEIGHT. Refers to the vertical distance measured from the nearest finished grade to the top of such a sign. (3) SIGN, MINIMUM HEIGHT. Shall refer to the vertical distance measured from the nearest finished grade to the lower limit of such sign. 360 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 17 (4) SIGN STRUCTURE. The structure which supports or is capable of supporting any sign, including the framework, braces, uprights, and supports of such signs. Said definition shall not include a building to which the sign is attached. SIGN ALTERATION. A change of copy area, size, or location exclusive of routine maintenance, painting or change of the copy itself. SIGN, ANIMATED. A sign that includes action or motion effected through mechanical or electrical means or wind, exclusive of flashing, changing and indexing signs. SIGN, AREA IDENTIFICATION. A sign identifying a shopping center or multiple dwelling units. SIGN, BILLBOARD. A non-accessory sign for the purpose of advertising a product, event, person, subject or service not entirely or directly related to the premises on which said sign is located, including a sign for the purpose of advertising the availability for rental or sale of the sign itself. SIGN, CANOPY, AWNING OR MARQUEE. A sign suspended from or forming part of the canopy, awning, or marquee that does not extend horizontally beyond such canopy, awning or marquee. SIGN, CHANGEABLE COPY. A sign employing detachable copy, letters or symbols which may be altered, substituted or rearranged to convey varying messages, regardless of method of attachment. SIGN, CHANGING. A sign which displays copy changes, such as an electronically or e lectrically controlled public service, time and temperature sign, message center or reader-board. SIGN, COPY. The letters, symbols, or other representatives used on a sign to convey a message. SIGN, COPY AREA. That portion of the sign which contains the copy and to which the copy is applied. SIGN, DIRECTIONAL. An on-premise sign designed to guide or direct pedestrian or vehicular traffic. SIGN, DYNAMIC LED. Any characteristics of a sign that appear to have movement or that appear to change, caused by any method other than physically removing and replacing the sign or its components. This includes a display that incorporates a technology or method allowing the sign face to change the image without having to physically or mechanically replace the sign face or its components. This also includes any moving, flashing, blinking, or animated display and any display that incorporates LED lights manipulated through digital input, “digital ink” or any other method or technology that allows the sign face to present a series of images or displays. SIGN, ELECTRIC. A sign that uses electrical wiring on, in or near such sign to effect illumination. SIGN, FLASHING. A sign that contains flashing lights or exhibits discernable and purposeful changes in light intensity or color. SIGN, FREE-STANDING. A permanent sign which is not affixed to any part of a building or structure and which is supported by upright brace(s) or post(s) placed in the ground. SIGN, IDENTIFICATION. A sign which is limited to the name, address and number of a building, structure, institution, or person in addition to the activity carried on in the building, structure or institution, or the occupation of the person. SIGN, ILLUMINATED. A sign designed to give forth or reflect any artificial light, either directly from a source of light incorporated in or connected with such sign, or indirectly from an artificial source in the immediate proximity thereof. SIGN, INCIDENTAL. A small sign less than two square feet in area of a noncommercial nature, intended primarily for the convenience of the public, including signs designating rest areas and public telephones. SIGN, INSTITUTIONAL. A sign used by an institution. SIGN, MONUMENT. A permanent freestanding sign which is not affixed to any part of a building or structure and which is typically constructed of masonry, concrete, wood or other decorative type material to complement the surrounding area. 361 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 18 SIGN, POLITICAL. A sign which states the name, slogan and/or picture of an individua l seeking election to a public office, or which pertains to a public election or referendum, or which relates to or advocates political views or policies. SIGN, PORTABLE. A sign that is not permanently attached to the ground or to a building or structur e. SIGN, PROJECTING. A sign which extends outward from the wall of a building or structure more than 18 inches, and is supported by or suspended from such wall. SIGN, REAL ESTATE. A sign offering land and/or buildings for sale, lease or rental, located on such property. SIGN, REVOLVING. A sign, any part of which turns, rotates, or revolves. SIGN, ROOF. A sign which is painted on, affixed to, or erected upon the roof or parapet of a building or structure of which any portion in situated on or abo ve the roof level of such building or structure and is wholly or partially supported by said building or structure. SIGN, SANDWICH BOARD. A freestanding “A” frame sign, not requiring staking to the ground, placed near the entrance of a retail store to direct pedestrians to that business. SIGN, TEMPORARY. A sign, banner, pennant, valance, or advertising device intended to be displayed for a limited period of time, whether portable or attached to the principal structure. SIGN, TIME AND TEMPERATURE. A sign that displays only time and temperature information. SIGN, VARIABLE ELECTRONIC MESSAGE. A dynamic LED sign that changes its message more frequently than once every ten seconds for commercial and industrial properties located in the LB, GB, CBD, I -1 and I-2 zoning districts and a dynamic LED sign that changes its message more frequently than once every 10 minutes for religious and/or educational institutions located in the R-1, R-2A, R-2B, R-3, R-4, LB and PO zoning districts. SIGN, WALL. An identification sign affixed to or painted on the wall of a building or structure with the exposed face of the sign in a plane parallel to the plane of said wall. SIGN, WINDOW. A sign painted on, placed in, or affixed to any window, exclusive of merchandise on display. SIGNIFICANT HISTORIC SITE. An archaeological site, standing structure, or other property that meets the criteria for eligibility to the National Register of Historic Places or is listed in the State Register of Historic Sites or is determined to be an unplatted cemetery that falls under the provisions of the M.S. § 307.08; or successor statutes. A historic site meets these criteria if it is presently listed on either register or if it is determined to meet the qualifications for listing after review by the Minnesota State Archaeologist or the director of the Minnesota Historical Society. SMOKE SHOP. A retail establishment that has obtained an appropriate license, in which greater than 90% of the business’s gross revenue must be from the sale of tobacco, tobacco products or smoking related accessories. SOLAR ENERGY SYSTEM: A device, array of devices, or structural design feature, the purpose of which is to provide for generation or storage of electricity from sunlight, or the collection, storage, and distribution of solar energy for space heating or cooling, daylight for interior lighting, or water heating. SOLAR PHOTOVOLTAIC SYSTEM: A solar energy system that converts solar energy directly into electricity, the primary components of which are solar panels, mounting devices, inverters, and wiring. SPECIFIED ANATOMICAL AREAS. Less than completely and opaquely covered human genitals, pubic region, buttock, anus, or female breasts below a point immediately above the top of the areola: and hu man male genitals in a discernibly turgid state, even if completely and opaquely covered. SPECIFIED SEXUAL ACTIVITIES. Activities including: (1) Actual or simulated sexual intercourse, oral copulation, anal intercourse, oral-anal copulation, bestiality, direct physical stimulation of unclothed genitals, flagellation or torture in the context of a sexual relationship, or the use of excretory functions in the context of a sexual relationship, and any of the following sexually-oriented acts or conduct: anilingus, buggery, coprophagy, coprophilia, cunnilingus, fellatio, necrophilia, pederasty, pedophilia, piquerism, sapphism, zooerasty; or, (2) Clearly depicted human genitals in the state of sexual stimulation, arousal or tumescence; or, (3) Use of human 362 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 19 or animal ejaculation, sodomy, oral copulation, coitus or masturbation; or, (4) Fondling or touching of nude human genitals, pubic region, buttocks or female breast; or, (5) Situations involving a person or persons, any of whom are nude, clad in undergarments or in sexually revealing costumes, and who are engaged in activities involving the flagellation, torture, fettering, binding or other physical restraint of any such persons; or, (6) Erotic or lewd touching, fondling or other sexually-oriented contact with an animal by a human being; or, (7) Human excretion, urination, menstruation, vaginal or anal irrigation. STORY. That portion of a building included between the surface of any floor and the surface of the floor next above it; or if there is no floor above, the space between the floor and the ceiling next above. A basement shall be counted as a story. STREET. A public right-of-way not less than 50 feet in width which affords a primary means of access to abutting property. STRUCTURAL ALTERATION. Any change, other than incidental repairs, which would prolong the life of the supporting members of a building, such as bearing walls, column beams, girders, or foundations. STRUCTURE. Anything constructed or erected, the use of which requires more or less permanent location on the ground or attachment to something having a permanent location on the ground. When a structure is divided into separate parts by an unpierced wall, each part shall be deemed a separate structure. Amending Accessory Building/Structure and Structure definitions to explicitly state that solar equipment and installations are not considered to be structures. SUBDIVISION. Land that is divided for the purposes of sale, rent, or lease and including planned unit developments. SWIMMING POOL, ABOVE-GROUND. All swimming pools that are constructed so that the edge of the pool is greater than three and one-half feet above ground grade or has a capacity of more than 3,000 gallons of water. SWIMMING POOL, HOT TUB. All pools that are intended for hydro-therapeutic massage and relaxation purposes that have a capacity of less than 750 gallons of water, including such pools generally constructed with a filter unit(s), pump(s), water jet(s), molded seating and a heating unit(s). Any hot tub greater than 750 gallons of water shall be considered an above-ground pool for regulatory purposes. SWIMMING POOL, IN-GROUND. All swimming pools constructed so that the pool edge is level with the ground grade. SWIMMING POOL, PORTABLE. Any temporary pool designed for easy construction and removal with a maximum height of 3.5 feet or a capacity of less than 3,000 gallons of water. TATTOO SHOP. Any room or space where tattooing is performed for compensation. Tattooing means a placement in human tissue of any indelible design, letter, scroll, figure, symbol, or other mark placed with the aid of needles or other instruments; or any design, letter, scroll, figure, or symbol done by scarring upon or under the skin. THEATER, LIVE PERFORMANCE/MOVIE. An establishment for the performing arts with open-air seating for audiences. Such establishments may include related services such as food and beverage sales and other concessions. TOBACCO PRODUCT SHOP. A retail establishment that has obtained an appropriate license, in which greater than 90% of the business’s gross revenue must be from the sale of tobacco, tobacco products or smoking related accessories, and prohibits persons under 21 from being present or enter at all times. TRANSITIONAL/EMERGENCY HOUSING. A facility, other than a community living arrangement, managed by a public or nonprofit agency that provides short-term housing and a protective sanctuary for victims of fire, natural disaster, economic hardship, crime, abuse, or neglect, including emergency housing during crisis intervention for victims of rape, child abuse, or physical beatings which contains individual sleeping rooms and may or may not have food preparation facilities and private shower or bath facilities. 363 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 20 TWINHOME. A single-family residential dwelling on an individual lot, sharing a common wall with another single-family residential dwelling. USE. The purpose or activity for which the land, structure or building thereon is designed, arranged, or intended, or for which it is occupied or maintained. USE, CONDITIONAL. Either a public or private use as listed which, because of its unique characteristics, cannot be properly classified as a permitted use in a particular district. USE, INTERIM. A temporary use of property until a particular date, until the occurrence of a particular event, or until zoning regulations no longer permit it. USE, PERMITTED. A use which may be lawfully established in a particular district or dis tricts, provided it conforms with all requirements, regulations and performance standards of such district. USE, PRINCIPAL. The main use of land or buildings. VENDING MACHINE. Any coin operated device that dispenses a product or service without an attendant. WALL SURFACE. The total horizontal area of the building face, including windows and door areas, measured to the extreme outer limits of such wall surface. WAREHOUSING AND/OR DISTRIBUTION. A use engaged in storage, wholesale, and distribution of manufactured products, supplies, and equipment, excluding bulk storage of materials that are inflammable or explosive or that present hazards or conditions commonly recognized as offensive. YARD. A required open space on a lot, which is unoccupied and unobstructed by a structure from its lowest ground level to the sky except as expressly permitted in this article. A yard shall extend along a lot line and at right angles to such lot line to a depth or width specified in the yard regulations for the distr ict in which such lot is located. YARD, FRONT. A yard extending along the full width of the front lot line between side lot lines and extending from the abutting front street right-of-way line to a depth required in the yard regulations for the district in which such lot is located. YARD, REAR. A yard extending along the full width of the :rear lot line between the side lot lines and extending toward the front lot line for a depth as specified in the yard regulations for the district in which such lot is located. YARD, SIDE. A yard extending along a side lot line between the front and rear yards, having a width as specified in the yard regulations for the district in which such lot is located. ZONING ADMINISTRATOR. Person appointed by the City Manager as provided by this article. ZONING DISTRICT. An area or areas within the limits of the city for which the regulations and requirements governing use are uniform. Section 2 The following language for Nonconformities is added, amended and deleted as provided in Section 9.105 of the City Code of 2005, is hereby established to read as follows: (C) Nonconforming structures. (1) Nonconformity established. Any building or structure that does not conform to the setback, dimensional or density standards of the zoning district in which the property is located shall be deemed a nonconforming structure. (2) Right to continue. A legal nonconforming structure may be continued as it existed on the effective date of this article, except as provided for herein. (3) Expansion prohibited. A nonconforming accessory building shall not be enlarged, altered or expanded in any manner or dimension. A nonconforming principal structure shall not be enlarged, altered or expanded in any manner or dimension, unless the alteration or expansion: 1) does not 364 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 21 increase the degree of nonconformity; 2) does not further infringe upon established setbacks or building restrictions; 3) does not exceed 50% of the assessed value of t he structure over the life of the structure at the time it became nonconforming; and 4) would substantially reduce potential flood damages for the entire structure. (4) Repair, and maintenance and replacement. Minor repairs and routine maintenance necessary to keep a nonconforming structure in a sound and safe condition are permitted as well as replacement of a nonconforming structure that does not increase or intensify the non conformity. (5) Damaged or destroyed. A nonconforming structure that is damaged or destroyed by fire or natural causes, to the extent that the cost of repair is more than 50% of the assessed value, shall not be restored unless it is brought into conformance. However, any principal residential structure located in a LB (Limited Business District), which falls within the “Town Square Concept” (adopted August, 2000) of the Columbia Heights Downtown Master Plan, and is damaged or destroyed by fire or natural causes over 50% of the assessed value, the dwelling may be reconst ructed in the same footprint as the original structure, but may not be expanded in size. Section 3 The following language for General Development Standards is added, amended and deleted as provided in Section 9.106 of the City Code of 2005, is hereby established to read as follows: (S) Table of Uses. The following tables include the permitted, conditional, and accessory uses for all residential, commercial, industrial, and public zoning districts; numbers indicate additional conditions for approval of use which can be found in City Code 9.107 Specific Development Standards. 1. RESIDENTIAL ZONING DISTRICTS A = Accessory Use C = Conditional Use P = Permitted Use PUD = Planned Unit Development Numbers indicate additional conditions for approval of use which can be found in City Code 9.107 Specific Development Standards. ZONING DISTRICTS R-1 SINGLE- FAMILY RESIDENTIAL R-2A/R-2B: TWO-FAMILY RESIDENTIAL R-3: LIMITED MULTIPLE FAMILY RESIDENTIAL R-4: MULTIPLE FAMILY RESIDENTIAL P: PUBLIC AND OPEN SPACE USE CLASSIFICATION Accessory building/structure. A A A A Accessory dwelling unit on a single-family property. A A A A Bed and breakfast home, accessory to a single-family dwelling. C C Cemeteries. P Community center. C C C Congregate living facilities, including rooming houses, group living quarters, nursing homes (27), senior housing, assisted living facilities, transitional housing and emergency housing (44). C C Convent or monastery, when accessory to a religious facility. C C C C County, regional, and city parks. P P P P P Day care center, adult or child. C C 365 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 22 Decorative landscaping, gardening and other horticultural uses. A A A A Essential services. P Fences greater than six feet in height. A A A A Golf course. C C Government office. C C C C Government protective service facility. C C C C Greenhouses (residential). (24) A A A A Ground-mounted solar energy system (accessory use). (51) A A A A A Ground-mounted solar energy system (primary use). (51) P P P P P Home occupations. A A A A Joint driveway use between adjoining property owners. C C C C Licensed day care facility serving 12 or fewer persons. (16) P P P P Licensed day care facility serving more than 12 persons. C Licensed group family day care facility serving 14 or fewer children. P P P P Living quarters for persons employed on the premises. A Manufactured home park. C Multiple-family dwelling. P Multiple-family dwelling with up to eight units per structure. P Non-city governmental and public regulated utility buildings and structures necessary for health, safety, and general welfare of the community. C Off-street parking for an adjacent conforming commercial or industrial use, provided the lots are under common ownership, is not separated by a public right-of-way and front on the same public right-of-way. C C C Operation and storage of such vehicles, equipment and machinery, which are incidental to the permitted or conditional uses allowed in the district. A Other accessory uses as determined by the Zoning Administrator. A A A A Playgrounds, athletic fields, recreational areas, and parking areas. P P P P P Private garages, carports, and parking spaces. A A A A Private swimming pools, tennis courts, and private recreational facilities operated for the sole use and convenience of the residents and their guests. A A A A Public parks and playgrounds. P P P P P Publicly owned and operated facilities. P 366 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 23 Recreational facility, indoor. C C C Recreational facility, outdoor. C C C Recreational vehicles and equipment. A Religious facility/ place of worship. (35) C C C C Roof-mounted solar energy system. (50) A A A A A Shared family living arrangements. A A A A Signs as regulated by 9.106. A A A A A Single-family dwelling, detached. P P P P School, public or private, K-12. (39) C C C School, vocational or business. (40) C State licensed residential care facility serving six or fewer persons. (36) P P P P State licensed residential care facility serving 7 to 16 persons. (36) C C Temporary construction buildings. A A A A Town home dwelling with up to eight units per structure. P P Two-family dwelling. (45) P P P Twinhome dwelling. (45) P P P 1. COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS A = Accessory Use C = Conditional Use P = Permitted Use PUD = Planned Unit Development Numbers indicate additional conditions for approval of use which can be found in City Code 9.107 Specific Development Standards (C) ZONING DISTRICTS LB: LIMITED BUSINESS GB: GENERAL BUSINESS CBD: CENTRAL BUSINESS I-1: LIGHT INDUSTRIAL I-2: GENERAL INDUSTRIAL USE CLASSIFICATION Accessory building. A A A A A Accessory Tobacco Retailer P P P P P Adult entertainment use. (1) C C Animal kennel and/or shelter. (2) C C Arcade. P P Assembly, manufacturing and/or processing. C P P Auditorium/place of assembly. P P Automobile convenience facility. (3) P Automobile and motorcycle repair, minor. (5) C C C Automobile and motorcycle repair, major. (4) C C Automobile and motorcycle sales/rentals, new. (6) C Automobile and motorcycle sales/rentals, used (in building). (7) C Banquet hall. (47) C C Barbed wire fences. (8) C C Bed and breakfast home, when accessory to a single-family dwelling. (9) C Billiards hall. P P Body piercing shops. P P Bowling alley. P P Brew pub. (46) P C 367 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 24 Brew pub, not exceeding 2,000 barrels of malt liquor a year. (46) C Brewer taproom. (46) P C P Brewer taproom, not exceeding 2,000 barrels of malt liquor a year. (46) C Car Wash. (10) C Caretaker’s residence. A Clinic, medical or dental. P P P Clinic, veterinary. P P P Club or lodge. P P Community center. (12) C C P P Concrete, asphalt or rock crushing operation. (11) C C Congregate living facilities, including rooming houses, group living quarters, nursing homes (27), senior housing, assisted living facilities, transitional housing and emergency housing (44). C Consignment/secondhand store. (13) C Currency exchange. (14) C Day care facility, adult or child. (15) P Drive-up facility. (17) A A Drop-in facility. (18) C Fences greater than six feet in height. A A A Fences greater than seven feet in height. A A Financial institution. P P Firearms dealer/shooting range. (20) C Food service, convenience (fast food). (21) P P Food service, limited (coffee shop/deli). P P P Food service, full service (restaurant/nightclub). P P Freight terminal. (22) P P Funeral home. (23) P P Ground-mounted solar energy system (accessory use). (51) A A A A A Ground-mounted solar energy system (primary use). (51) P P P P P Government maintenance facility. C C P P Government office. P P P P P Government protective service facility. P P P P P Greenhouse/garden center. P Health/fitness club. P P Health/fitness clubs, not exceeding 4,000 gross square feet in area. (48) C Hospital. (25) C C Hotel or motel. C P P Incidental repair or processing necessary to conduct the permitted principal use, provided the accessory use does not exceed 30% of the floor area. A A Laboratory, medical. P P P P Landscaping and other horticultural uses. A A A A A Licensed day care facility, child or adult. (16) C P Liquor store, off-sale. P P Maintenance facility. P P Motor vehicle parts store. P P P Museum/gallery. P P P 368 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 25 Multiple-family dwelling. P Single and Multiple-family residential, when located above a first floorstreet level commercial use. (26) P Off-street parking and loading areas. A A Office. P P P P P Office/showroom. P P Office/warehouse. P P Outdoor sales or display. (28) C C C C Outdoor storage. (29) C C C C Parking ramp. P P P P Pawnshop. (30) C P P Precious metal dealerships. (31) C Printing/publishing. P P P P Private garages, carports, and parking spaces. A A A Private swimming pools, tennis courts, and private recreational facilities operated for the sole use and convenience of the residents and their guests. A Public parks and playgrounds. P P P P P Recreational facility, indoor. (33) C C C P P Recreational facility, outdoor. (34) C C C P P Recreational vehicles sales, new. (32) C Recreational vehicles sales, used (in building). (32) C Religious facilities/places of worship (35) C C Retail sales. P P P P P Roof-mounted solar energy system. (50) A A A A A Salvage operation/transfer station. (38) C C Seasonal sales stands. (49) A A A Self-service storage facility. P P Service, professional. (19) P P P School, performing/visual/marital arts. (41) C P P School, vocational or business. (40) C P P Shopping center. (42) P Signs as regulated by 9.106. A A A A A Single-family dwelling, when accessory to a commercial use. C Smoke Tobacco Product Shops (43) P P P P P State licensed residential care facility, correctional. (37) C C State licensed residential care facility. (36) C Studio, professional. P P P Studio, radio and television. P P P P Tattoo shops. P P Temporary construction buildings. A A A A A Theater, live performance. P Theater, movie. P Warehousing and/or distribution. P P 369 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 26 Section 4 The following language for Specific Development Standards is added, amended and deleted as provided in Section 9.107 of the City Code of 2005, is hereby established to read as follows: (35) Religious institutionfacilities/places of worship. (a) The facility shall be served by a minor collector or higher functional classification of roadway. (b) The parcel upon which the use is located shall have a lot area no less than four times the area of the building footprint. A transportation management plan shall be submitted to address off-street parking, traffic control, and the impact of the facility on surrounding roadways. (c) To the extent practical, new construction or additions to existing buildings shall be complementary and compatible with the scale and character of the surroundings and exterior materials shall be compatible with those used in the immediate neighborhood. (d) An appropriate transition area between the use and adjacent property shall be provided by landscaping, screening or other site improvements consistent with the character of the neighborhood . (e) All accessory residential, school or day care uses shall be subject to the provisions of this article. [Text not shown remains unchanged] 43) Smoke Tobacco Product shops. (a) The smoke shop Mmust have an entrance door opening directly to the outdoors. (b) Greater than 90% of the business’s gross revenue must be from the sale of tobacco, tobacco products or smoking related accessories. Shall share no wall with, and has no part of its structure adjoined to any other business or retailer, unless the wall is permanent, completely opaque and without doors, windows and pass-throughs to the other business or retailer. (c) A tobacco department or section of any individual business establishment with any type of liquor, food or restaurant license shall not be considered a smoke shop. Shall share no walls with, and has no part of its structure directly adjoined to another tobacco retail er. (d) The total number of city-issued smoke shop licenses shall at no time exceed five. (de) Any existing tobacco productsmoke shops at the time of the passage of Ord. 1570 1720 shall comply fully with the ordinance by December 31, 2010January 1, 2026. Section 5 This ordinance shall be in full force and effective from and after 30 days after its passage. 370 Item 16. City of Columbia Heights – Ordinance No. 1725 Page 27 First Reading: Offered by: Seconded by: Roll Call: Second Reading: Offered by: Seconded by: Roll Call: Date of Passage: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 371 Item 16. AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA ) COUNTY OFANOKA ss I do solemnly swear that the notice, as per the proof, was published in the edition of the BSLP Col Hght Frid Life with the known oflice of issue being located in the county of: ANOKA with additional circulation in the counties of: RAMSEY and has full knowledge of the facts stated below: (A) The newspaper has complied with all of the requirements constituting qualifica tion as a qualified newspaper as provided by Minn. Stat. §331A.02. (B) This Public Notice was printed and pub lished in said newspaper(s) once each week, for 1 successive week(s); the first insertion being on 02/20/2026 and the last insertion being on 02/20/2026. MORTGAGE FORECLOSURE NOTICES Pursuant to Minnesota Stat. §580.033 relating to the publication of mortgage foreclosure notices: The newspaper complies with the conditions described in §580.033, subd. 1, clause (1) or (2). If the newspaper's known office of issue is located in a county adjoining the county where the mortgaged premises or some part of the mortgaged premises described in the notice are located, a substantial portion of the newspaper's circulation is in the latter county. By: Designated Agent Subscribed and sworn to or affirmed before me on 02/20/2026. Notary Public LORI LYNN PETERSON NOTARY PUBUC-MlNNESaTA M, 3q)iresJan31,2026 Rate Information: (1) Lowest classified rate paid by commercial users for comparable space: $27.40 per column inch Ad ID 1519006 CITY OF COLUMBIA HEIGHTS PLANNING COMMISSION NOTICE OF PUBLIC HEARING Notice is hereby given that the Planning Commission of the City of Coiumbia Heights will conduct a public hearing in the City Councii Chambers of City Hail at 3989 Cen tral Avenue NE on Tuesday, March 3. 2026, at 6:00 p.m. The order of business is as foliows: A request for a Zoning Text Amendment from the City of Co iumbia Heights proposing to amend City Code Chapter 9 - Land Use; specificaiiy, 9.103 Definitions, 9.105 Nonconformities, 9.106 Gen eral Development Standards, 9.107 Specific Development Standards. Section 9.104 (F) of the Zoning Ordinance requires the Planning Commission to hold a public hear ing on the zoning amendment and make findings before submitting a recommendation to City Councii. Notice is hereby given that ail persons having an interest will be given an opportunity to be heard. For questions and a full description of the zoning amendments being proposed, please contact Ursula Brandt, City Planner, at (763) 706- 3673. Published in The Ufe February 20,2026 1519006 372 Item 16. ITEM: Comprehensive Plan Amendment for 4300 Central Avenue from Commercial and Park to Transit Oriented Development Presenting Item: Ursula Brandt, City Planner DEPARTMENT: Community Development BY/DATE: Ursula Brandt. City Planner 03/23/2026 Rita Trapp and Kendra Ellner, HKGi Consulting Planners, 03/16/2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND The City of Columbia Heights is initiating a Comprehensive Plan Amendment for two properties located at 4300 Central Avenue NE. Currently, the 2040 Comprehensive Plan guides the future land use for the property on the east side adjacent to Central Avenue as ‘Commercial.’ The city-owned parcel on the west side along Quincy Avenue, which contains a stormwater pond, is designated as ‘Park.’ This site previously operated as a shopping mall before falling into disrepair more than a decade ago. As a result, the property at 4300 Central Avenue was sold and the buildings demolished. Over the last decade, various redevelopment efforts have been pursued, but no project has come to fruition due to market fluctuations. The current property owner and developer, Alatus, is working collaboratively with the City to prepare redevelopment concepts that align with the City’s vision and respond to current market needs. The concepts that are being explored for the site include a mix of commercial and residential uses. Since the site’s current ‘Commercial’ and ‘Park’ future land use designations do not allow residential uses , a Comprehensive Plan Amendment is necessary to provide greater flexibility and support the redevelopment of mixed-use on the site. The proposed Comprehensive Plan Amendment would reguide the site from its current ‘Commercial’ and ‘Park’ designations to a single future land use designation of ‘Transit Oriented Development ’ (TOD). The stormwater pond is included in the Comprehensive Plan Amendment as it may be relocated on the property as part of the redevelopment project. Areas guided as TOD anticipate a mix of 85% residential and 15% commercial uses, with a density range of 25- 65 units per acre. It is estimated that redevelopment of the site could result in an additional 275 to 500 households and 650 to 1,700 people. Analysis of the proposed Comprehensive Plan Amendment included consideration of whether the City’s forecasts need to be updated. With the release of Imagine 2050, the City is required to conduct its evaluation using the 2050 Comprehensive Plan forecasts shown below. According to the MN State Demographer, the City is estimated to have 8,872 households in 2024. The for ecasts assume the CITY COUNCIL MEETING AGENDA SECTION ITEM FOR CONSIDERATION MEETING DATE 03/23/2026 373 Item 17. City of Columbia Heights - Council Letter Page 2 addition of approximately 728 households by 2030. Given that both development of this site and the Medtronic will be phased over a number of years and that the City is beginning its Comprehensive Plan Update process, revisions to the 2050 Comprehensive Plan forecasts are not deemed necessary. 2050 Comprehensive Plan Forecasts Year Population Households Employment 2020 21,973 8,777 3,790 2030 23,300 9,600 4,400 2040 23,600 9,900 4,500 2050 24,500 10,300 4,800 Given similar land use designations along Central Avenue, this site is a strong candidate for TOD reguidance. There is also a planned MnDOT reconstruction project proposed for 2028, including the addition of the Bus Rapid Transit (BRT) F-Line. These factors, along with evolving market conditions and the property’s long-term vacancy, support a Comprehensive Plan Amendment to transit oriented development. Additional information is provided in the March 3, 2026 Planning Commission packet. SUMMARY OF PLANNING COMMISSION DISCUSSION The Planning Commission held the required public hearing on March 3, 2026. Staff presented the item and provided an overview of the community engagement process, which included a neighborhood meeting on February 18, 2026, and a public survey. Two members of the public spoke at the Planning Commission meeting. They raised concerns related to stormwater, sanitation, and taxes. Following the public hearing, commissioners asked questions and discussed the proposed amendment. The Planning Commission then voted unanimously to recommend approval of the Comprehensive Plan Amendment, including the findings of fact and conditions outlined by staff in the meeting packet. STAFF RECOMMENDATION Staff recommends that the City Council approve Resolution No. 2026-018, Comprehensive Plan Amendment for 4300 Central Ave NE, as presented. RECOMMENDED MOTION(S): MOTION: Motion to waive the reading of Resolution 2026-018, there being ample copies available to the public. MOTION: Motion to approve the adoption of Resolution 2026-018, which approves the proposed Comprehensive Plan Amendment for the properties at 4300 Central Avenue to Transit Oriented Development and directs staff to submit the amendment to the Metropolitan Council. ATTACHMENT(S): 1. Resolution No. 2026-018, Comprehensive Plan Amendment for 4300 Central Avenue 2. Future Land Use Existing and Proposed Map Change 3. March 3, 2026 Planning Commission Staff Report with Exhibit Attachments 374 Item 17. RESOLUTION NO. 2026-018 A resolution of the City Council for the City of Columbia Heights, Minnesota, recommending approval of a Comprehensive Plan Amendment for the properties generally located at 4300 Central Avenue NE, PID numbers of 35-30-24-11-0083 and 35-30-24-11-0084, in the City of Columbia Heights, MN; A proposal (Planning Case # 2026-PZ202) has been submitted by the City of Columbia Heights to the City Council requesting approval of a Comprehensive Plan Amendment at the following location: ADDRESS: 4300 Central Avenue NE, Columbia Heights, MN 55421 for properties with PIDs of 35-30-24-11-0083 and 35-30-24-11-0084 LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING: Comprehensive Plan Amendment map change from Commercial and Park to Transit Oriented Development. The City distributed the public hearing notice on February 17, 2026, to all affected properties within 350 feet of the site and to the local Life newspaper for publication. The public hearing notice was also posted on the City website and the electronic bulletin board in the foyer of City Hall.; The City also held a neighborhood meeting on February 18, 2026, to present the proposed amendment and solicit input. The City posted the neighborhood meeting information about the proposed amendment on the City website and solicited input via an online survey; The City distributed the proposed Comprehensive Plan Amendment for adjacent and affected jurisdiction review on February 27, 2026; The Planning Commission held a public hearing on March 3, 2026 and considered all public comments; The City Council has considered the advice and recommendations of the Planning Comm ission regarding the impacts of the proposed Comprehensive Plan Amendment upon the health, safety, and welfare of the community, as well as any concern related to traffic, property values, light, air, danger of fire, and risk to public safety, in the surrounding area; Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights, Minnesota, preliminarily approves the proposed Comprehensive Plan Amendment and directs Staff to submit the proposed amendment to the Metropolitan Council for review after the conclusion of the 60 -day 375 Item 17. adjacent and affected governmental review period as long as no significant comments of concern have been identified by other jurisdictions. Passed this 23rd day of March, 2026 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 376 Item 17. 377 Item 17. PLANNING COMMISSION AGENDA SECTION PUBLIC HEARING MEETING DATE MARCH 3, 2026 ITEM: Comprehensive Plan Amendment for 4300 Central Avenue from Commercial and Park to Transit Oriented Development Presented by: Ursula Brandt, City Planner DEPARTMENT: Community Development BY/DATE: Ursula Brandt, City Planner 03/02/2026 Rita Trapp and Kendra Ellner, HKGi Consulting Planners, 02/25/2026 CASE NUMBER: 2026-PZ02 APPLICANT: The City of Columbia Heights DEVELOPMENT: N/A LOCATION: 4300 Central Avenue NE REQUEST: Comprehensive Plan Amendment PREPARED BY: Ursula Brandt, City Planner Rita Trapp and Kendra Ellner, HKGi Consulting Planners, 02/25/2026 BACKGROUND: The City of Columbia Heights is initiating a Comprehensive Plan Amendment for the property located at 4300 Central Avenue NE. The proposed amendment would reguide the site from “Commercial” and “Park” to “Transit Oriented Development.” The 13‑acre property is currently vacant other than a stormwater pond to the west. Over the years concepts that are being explored for the site have included a mix of commercial and residential uses. However, the current guidance of “Commercial” does not allow for any residential uses of the site. The intent of the Comprehensive Plan Amendment is for the future land use designation to facilitate potential redevelopment of mixed-use on the site. The stormwater pond is included in the Comprehensive Plan Amendment as it may be relocated as part of a development project. SUMMARY OF CURRENT STATUS - SITE CONTEXT: From the late 2000s through the early 2010s, this property operated as a shopping center and was home to a variety of businesses over the years, including the last establishments being: Rainbow Foods, Slumberland, Ace Hardware, Dollar Tree, and Meineke Car Care. By 2015, the property had fallen into disrepair and was not well maintained, leading many of the businesses to close. In 2016, the site was purchased by Hy-Vee. The City worked closely with Hy-Vee’s development team to create a framework for a Tax Increment Financing (TIF) district to support redevelopment; however, ultimately no project moved forward. In 2021, the property was sold to the developer Alatus, who proceeded to demolish the remaining structures and clean up the site to prepare it for future redevelopment. The City utilized the Tax Increment Financing 378 Item 17. Page 2 (TIF) framework previously developed with Hy‑Vee to begin mortgage‑bond structuring and contract negotiations with Alatus. Since then, Alatus has been evaluating a range of mixed‑use development concepts for the site. The concepts have considered incorporating apartments, commercial-uses, single‑family homes, and townhomes or rowhouses. At this time, there are no formal plans or upcoming development applications. The future project is also expected to address stormwater, sewer, sidewalk, and roadway improvements as there are major infrastructure improvements needed in the surrounding neighborhood. When a formal redevelopment proposal comes forward it will likely require a rezoning and additional land‑use approvals. Updating the Comprehensive Plan future land use guidance is an essential first step to enabling a viable redevelopment pathway. Comprehensive Plan Amendment Request The City’s current 2040 Comprehensive Plan guides the eastern portion of this property for “Commercial”, limiting the site only for nonresidential uses such as retail, office, and service-oriented businesses. To make future mixed‑use redevelopment possible, the City is proactively initiating this land‑use guidance change to “Transit Oriented Development”. The proposal to reguide the site as “Transit Oriented Development” will allow significantly greater flexibility for the opportunity for both residential and commercial uses. Areas guided as TOD have an expected mix of uses of 85% residential and 15% commercial and a density of 25 to 65 units per acre. The site is well‑suited for a reguidance to a TOD designation, as several properties along the Central Avenue corridor are already guided similarly. In addition, the corridor is slated for a major MnDOT‑led reconstruction project proposed for 2028, which may include the planned F‑Line Bus Rapid Transit (BRT) route. These factors combined with evolving market conditions, and the property’s long‑term vacancy provide the support for a Comprehensive Plan Amendment. Providing greater land ‑use flexibility will help facilitate redevelopment, strengthen the City’s tax base, and introduce new residential and commercial activity. Forecast Amendment and Subsequent Technical Changes The land use change may necessitate technical changes related to wastewater, trip generation, and other key plan elements. These tables spread throughout the plan will be updated and associated implementation measures identified based on the impacts. Any necessary improvements will be development driven or completed in conjunction with other planned infrastructure improvements. Public Involvement City Community Development Staff along with HKGi held a neighborhood meeting on February 18, 2026 at 5:30 pm at the library to share the proposed amendment to the 2040 Comprehensive Plan. There were around 10 participants that attended the presentation and there was an opportunity to join the meeting online to ask questions. The following questions and concerns raised from the neighborhood meeting are summarized below:  Concerns regarding necessary improvements and maintenance to the on-site stormwater pond, surrounding neighborhood flooding, and infrastructure issues that are requested to be heavily considered as part of future development proposals.  Clarification on the details for the Transit Oriented Development designation.  Concerns about the size and quantity of apartment units. 379 Item 17. Page 3  Concerns about increase in traffic and access management onto Central Avenue especially if apartments are proposed. Subsequent to the meeting, a two-question public survey, the neighborhood meeting presentation, and Planning Commission public hearing information were made available on the City’s website; along with an informational post on the City’s Facebook page. While the Facebook post generated more than 250 comments, as of February 25, 2026, only 46 responses have been received on the survey. Overall, many respondents expressed concerns about the proposed Comprehensive Plan Amendment allowing residential uses on the site. A common sentiment has been that the City already has a sufficient number of apartment developments, and that additional apartments would worsen traffic patterns. The preference is for maintaining the property as a commercial use, particularly for a grocery store, indoor recreation, or other retail‑focused uses. SUMMARY AND RECOMMENDATION Staff acknowledge the concerns raised by the community and have been carefully evaluating potential impacts. If the property were to retain its commercial future land use designation, it may remain undeveloped for several more years, as the market does not currently support stand‑alone nonresidential uses without the density provided by adjacent residential. There is a well‑documented housing shortage in the Twin Cities, and the concepts have focused on incorporating a mix of housing types to help meet the community’s diverse housing needs. This site is well‑positioned for increased residential density, given its planned transit access and location within an already walkable corridor. These factors make the proposed redevelopment a strong fit for the area and could help facilitate a more viable project in the near term. Additionally, the development would address both onsite and surrounding neighborhood infrastructure needs. In order for the City to amend its Comprehensive Plan, a public hearing is required to be held by the Planning Commission and a recommendation forwarded to the Council. The plan must also be submitted to affected jurisdictions including adjacent communities, school districts, watershed commissions, county and state agencies. These agencies are to be allowed to review the amendment and provide comment prior to the City submitting the plan to the Metropolitan Council. Following review by the City Council, the plan amendments are submitted to the Metropolitan Council for review of its compatibility and conformity with the regional system plans. Upon a favorable review by the Metropolitan Council , the City Council puts the amendment into effect. STAFF RECOMMENDATION Staff recommends approval of this Comprehensive Plan Amendment to reguide the properties at 4300 Central Avenue NE from the current future land use of Commercial and Park to Transit Oriented Development. RECOMMENDED MOTION(S): 380 Item 17. Page 4 MOTION: Motion to waive the reading of Resolution 2026-018, there being ample copies available to the public. MOTION: Motion to recommend the adoption of Resolution 2026-018, a resolution for City Council approval of the proposed land use designation of the properties at 4300 Central Avenue to Transit Oriented Development. ATTACHMENT(S): 1. Resolution No. 2026-018, Comprehensive Plan Amendment for 4300 Central Avenue 2. Future Land Use Existing and Proposed Map Change 3. Affidavit of Pubic Hearing Notice 4. Survey Comments 5. Email Comments 381 Item 17. Comments received through Email 2/27/2026 My name is Andrew Myers, I am one of the homeowners within 350 feet of the currently empty lot. I listened to the video of the meeting from last week and have feedback to share ahead of the March 3 public hearing which I cannot attend due to my work schedule. I have three main points I want the council and planning team to consider: 1) As others at the meeting brought up, the storm water and sewer water issues are a major problem that need to be addressed regardless of what happens to the site. My house has water soaking in when it rains heavily, and this past spring when it rained extremely hard, we had some sewage water coming up through our pipe - my neighbor across the street had 1.5 feet of sewage water in his basement! 2) The new site should include a large public park with plenty of grassy space and a playground. The previous development plan included a large park area, so I know the city is already in favor of it. We do not have an accessible public park within reasonable walking distance, and there are a lot of families with children in the neighborhood. Adding a public park with space for people to play or walk their dogs would be healthy for the neighborhood and draw more residents/value to the community. 3) If apartment/condo buildings are added along Central, please work with a design team to ensure it’s not the same boring, ugly, 5-over-1 eyesore like the new apartment buildings at the other end of my street (42nd and Van Buren) or the above the new city hall. Thank you for your consideration and please pass this along to be read and considered at the public hearing on March 3 at 6pm. Andy 2/26/2026 Please share this with Mayor, Council, City Manager, City Engineer, Other planning entities at the City and any other entity on project. I am trying to gently save time and yet have the concerns each fully understood for the Legal Hearing. I spoke to the City Clerk and she said to send this today to be included as an EXHIBIT to the permanent file for the Hearing on 3-03-2026, Tuesday at 6pm, (PID: 35-30-24-11 -0083) instead of bringing a hard copy to the Hearing. She and others said it is the same. So please open each email in this chain since 2021 so it is 382 Item 17. clearly understood and no part is over looked, please, print and put in the permanent file for the hearing minutes as input for many people in the affected area. There are still a small amount of items that others have concerns about when the time comes, we will cover those in the future. Thank You for all you do for us, Matthew G. Sherin 2/19/2026 In the 2-18-2026 meeting it was stated by 2 or 3 presenters that Jackson Pond was many times referred to as Lake Columbia Heights and 1 man added it was the lowest point in Columbia Heights. I stated Sullivan Lake and the oldest home in Col. Hghts was the same. No answer was given. The elevation for Jackson Pond and my home is 920 to 900 which iis the same elevation as Sullivan lake park and farm house. There are also other areas that are 850 (lower) on the western slope of the city, which is why gravity allows water to run down to the river in underground systems. Much of the current problems are from redirecting water flows and added hard surfaces and added sanitary sewer load from newer constructions implemented by the city projects. Columbia Golf Coarse was Sande lake until until it was drained and that is 820 to 840 elevation with no floating cars:) So it can be done at 900 to 920 elevation. In upper NE Mpls Norwegen hill St. Anthony Parkway all the way to Innsbrook past 694 and beyond it is a hill at 1000 elevation above Central Ave and lowers to 950 to 900 all along the entire Hwy 65. So Jackson Pond had no storm sewers and just dirt roads until the late 1955 to early 1960 when road pavement, sanitary sewers and storm sewers were installed. This is why the Sullivan farm house, the farm house on 45th and Quincy and many others had septic systems and wells. I have been around Heights since the late 1960's and early 1970's and not 1 person has ever referred to Jackson Pond as Lake Columbia Heights. It was actually the city DUMP site for appliances and anything you can think of for people from 10 mile area using it as a DUMP, as Sullivan Pond now lake was also used in this manor at a lesser rate after the 60's and 70's. No meanness intended ever. We welcome nice new improvements. Just setting the facts straight for people. Please forward to city staff I have not included. Thank You, Matthew G. Sherin 2/16/2026 383 Item 17. The new Jackson Pond and new sewer system robustness improvements must be tested for form, fit and function before disabling old Jackson Pond or Disaster will occur for many millions of dollars. There is no meanness intended ever. This is only for pulling as much of the areas concerns together in one place for the 2-18-26 meeting for ease of use for the city. Please copy the city council members, mayor, city manager, public works and any other staff of concern or value. The subcontractor who operated the 3 story crane/backhoe never used the standard technology of an jack hammer attachment, he banged the bottom of 3 foot square Iron bucket on 7 foot thick cement for 10 to 20 times before he broke off an 18 inch triangle of cement, so it took all spring summer and fall, for a 1 week job. This shook my house 2 homes away until there were fine fracture lines in my cement and plaster walls and stucco fractured and falling off outside in larger severity which was really bad and costly. Interior painting of every surface in the house was just done a few years before for $56K so very heart breaking. No CONTACTS available while happening, police said civil matter, city no CONTACTS or short or long term response. My extended family member owns one of the largest national and international crane and equipment companies. I could have had that jack hammer attachment here with in a hour or 2 days. This is what we are facing to out streets we paid for, damage with no way to call for help or issues to minimize any damages if not done in the least invasive way to our homes, streets, underground infrastructure for now and future reliability when they have packed up and left. I have owned my home since 1999, at closing I required proof of n o water issues in writing which is in the papers. I have never had 1 drop of water in my basement, sewage, storm water, or topical water. I also had the automatic and manual shut off plastic valve installed on sewer after moving in. Homes 3 to 5 house up f rom 43rd to the south on Jackson, Van Buren and Quincy did have these problems. Some times up to many feet of dirty (poop) Sewage, storm sewer water and topical water. Some do not have crown grading around there homes. Slowly in the 26 years I got them all to install the same auto/manual plastic shut off valve the Star city and city paid for up to $375.00, Mine was $800.00 but the help was great. City Mayor Gary Peterson and others all did what they could with band aid fixes or Gary Peterson widened the Jackson pond. Keven Hanson and Gary Peterson incrementally helped if able on each of every catastrophe for these home owners each incident which were many. 4256 Jackson was the worst 4 or more time of gutting the entire basement, clean up and rebuild with cit y ins. help along with a bit from their home owners but much of their own cash. I finally got all of these home owners to insall said valve and 4256 even regraded the whole property and installed battery backup drain tile and sump pump in the whole yard and basement which helped 95% of the time. But with each additional redirection of water by the city planning additional buildings on 41st, 42nd, Labelle pond and runoff from Resevoir Blvd. It just caused more incidents and corrective actions by us and City. This continues for many of these homes in very small 1 to 4 inch amounts at most on very heavy long 384 Item 17. rainstorms. Once 43rd fills at Jackson the cars will just barely float in a 100 foot long area of 43rd, then MONSTER truck guys race thru to show off and the waves go 5 or 6 feet up and into the back door of 4256 Jackson and it also flows down basement steps from this. Again my house has never had 1 drop and I live next door to them. I always helped each home owner. Please retain control and ownership of the Jackson pond, even if moved or moved underground as the owners of Rainbow site are not taking reasonable care of the trash heap area. The fluid Hydraulic dynamics of these systems, storm sewer, dirty sanitary sewer water, topical run off and down from oth er redirected water flows from the city areas advance every time we solve with an additional band aid. The mayor Gary Peterson, Kevin Hanson and many others promised That after all these other Buildings and Levi projects kept coming and going, that when it was our turn we would finally get the complete and total solutions/resolutions to these issues that would be so robust we would never experience such things again, when redevelopment of Rainbow site happens. We will find how the Dirty POOP sanitary sewer water is getting into storm sewer water and topical water and back pressuring so high it sprays out of toilet upstairs and hits ceilings filling main level of a few of the homes. This is a major league failure of the form fit and function of these systems. When I, we paid for Jackson and side ave. street rebuilds which was very expensive we asked for the sewer lines to our homes be donne as they dug up yard up to house for water and gas line but Gary Peterson said that will happen with comprehensive Rainbow site corrective actions. In the emails I sent in 5-11-2021 I referenced the volume and pressure in these 8 inch sewer pipes is designed for the 24 home on our street, NOT all the new Buildings that have been added, so please Follow standard engineering practices of 3X and 10X safety factor all systems are designed for. Where ever these cross over or T's to the storm to sanitary sewer lines are, they will be discovered and corrected when you change these few blocks to have 3 foot culverts instead of 8 inch Iron pipe that corrodes smaller inside diameter with every passing year as demand on them ramps up. The pond should also be # to 10 times deeper and or bigger and not be covered as this back pressure will shoot the dirty waters thru to break weak plastic shut off valves and our homes will be un inhabitable. The city says 44rd will take the extra sanitary sewer, and storm sewer load down 44th to river. But another bottle neck is at the 1 or 2 pumps that meet the culverts down 44th to the river. So we need to double the number of pumps, add an addition culvert or 2 down 44th that go around current and future pond pump connections to 44th culverts so the back pressure from all the new HIGH DENSITY apartments and shops and run off does not block the flow from th e water exiting pond. Fisher Valves, Rosemount Inc. and many other companies offer pressure, temp and flow Valves controls, sensers, transmitters that communicate with them selves, radio, internet, phone, satellites to send signals to system or city worker when there is and issue. My friends spend 100 to 400 dollars on there lake cabins and it calls their cell phones on water alerts. All purchased from Home depot or online and they work. I was told during last over flow of pond that the current solar panel, red light and transmitter no longer calls city worker, so I have to go outside in the storms to look for red light and now the number to call is Anoka 911 non emergency number and they tell police, this took hours for a man in a new grey Ford Explorer to shoe up and stare at it for hours. I said 1 of the 2 remaining 3 foot sewer manhole covers in parking lot of Rainbow are cover with garbage, water 3 to 4 feet deep, just put those waders on and kick it out of 385 Item 17. the way so it will drain. He agreed he would do that and 10 minutes later drove slowly away. The water flooded over onto 43rd for days from this and the water was still there 3 months later. I pick up trash in 5 gallon buckets many Saturdays a month and it is mixed gross, booze 2 oz to 1 liter Tequela, beer, food, old clothes so it does not plug the 7 drains I am instructed to keep free and clear for all neighbors by Gary Peterson and other current city folks we appreciate greatly. 2 time a year when my bins are full and trash is so mixed with branches, leaves I have no room and am very disabled Senior so I ask nice lady at city and they will do it if they can. Even 2 inches of coverage over top of 2 or 3 of 7 drains stops early evacuation of water increasing risk. Before the 5-11-2021 email I got a flood map and none of our homes were in it per my homes abstract. Soon after email to all Lady city manager was unavailable for 2 weeks, county, started temporary flood risk dotted lines on some then all these properties. Then after she moved down south to be a city manager the County deferred to DNR which then had a SOLID RED LINE AND HUGE X FEMA FLOOD on each of our properties months later as finalized. My Home is a 5 when never 1 drop of water. Rental house to south of me with issues was only a 4, 4256 was a 6 rating, so these numbers don't mean to be to accurate for now but the DNR says it is Global warming in the future. This severely damaged my homes value but taxes, levi's keep going up beyond any other surrounding cities other than MPLS. We pay for storm sewer service, sanitary sewer service, Electric, gas, water and deserve normal reliable safe services, certainly there have been another set of service charges on gas and electric with 100% going to city starting this month. We have all watched 45 year old city building be replaced as we pay for them when our homes have the same issues at 75 years of age. So we have be waiting for these corrective actions in a strong robust way so we never have to work thousands of hours and hundreds of thousands of dollars to have properties that are on the verge of uninhabitable, uninsurable, unsalable, ass currently the home next door has been sitting empty and no one will buy it and the price is dropped about 60K since listed in sept. I/we have waited and paid taxes and services at the going rate so we now must have full final corrective actions to these long standing, long known about issues. Again I am thankful for our city workers and appreciate all you do for us, it is just time for focusing all you have on this and not just handing the hot potato of to a owner developer as I take more care of that site that they do so far. 3 or 4 people moved saying the city let them talk at meeting but they had zero confidence anything would be addressed for current property o wners, so they left. How can making this a much more severe safety/health risk area for current owners and future new property owners and high density renters be a desired out come. The water is coming from all over the city from redirected water flow to d own here, The city knew it in 1999 and at a higher level every year since then upon the events. That is why the promises were constantly forthcoming for the big fix when we have the money for Rainbow site like we had for our other big projects. The people who remain say let them do what they are going to do then we will have to sue them cause they will not listen as most get bog salaries and don't live in such a neighbor hood. So I am trying to remain positive, help with brainstorming, continual improvemen t efforts as I always have and bring this to a robust solution to make it safe and healthy and livable for all now and to come. 386 Item 17. I am a Senior Electro-Mechanical designer, modeler, inventor. So I can help with directives as I typically trainer several Masters degreed engineers every year along with material science, Nano Technology, Micro Machining, International procurement, Testing, proof of concept and design along with many other things I cannot talk about because of NDA's. Water systems were fairly cut and dry compared to other projects. I will try to attend the meeting on Wed. From 5:30 to 6:30pm at the Library but the important thing is to read each attachment and email chain as they explain 90% of what you may hear in the meeting. I am always only trying to help in the world never hurt. So we can discuss as anyone wishes. PS. Over 4 times City and excel has negotiated the new contracts including re wiring our end trunk line alley 3 main power lines with zero insulation on the bare metal lines that touch and arche every slight wind/breeze or storm and they were forced to do alley on 42 north 100 feet for cable guy as it was a 6 foot diameter oof rats nest snarl way up in the air, but Xcel stopped there and did not do the whole alley from 42nd to 43rd Jackson to Quincy as they also stated it may be added to Rainbow infrastructure dollars, even though the dollars have been set aside 2 times by Keven Hanson I have met with to many times to count over 26 years. Again, Long read but you will absorb all others input with ease by reading this 2 or 3 times then you will have 45% to 67% retention level at that point making it all so much easier. Thank You for everything you do for us, It is our turn for the FULL and COMPLETE CORRECTIONS funds we have been paying into for 3 decades of ASSURED PROMISES in these matters. IT IS TIME. We appreciate you, Thank You to all, Matthew G. Sherin 5/11/2021 This is in reference to input on construction projects on 42nd and 43rd to 44th with Jackson street, Van Buren street and Quincy Street. I am very hopeful and excited for positive growth in the area and mean no negativity by any of my following Data or brainstorming I share. Only positive. Please open and read all attachments I have sent in this chain to und erstand fully:) Minerva called at the very end of the day on Friday and alot went on so I just wanted to make this in writing as covid limits people in meetings and zoom calls have not been meeting my medical needs. I require Excel energy reliable electric service now additionally for necessary medical equipment and am on a special program for that. Over the 22 years here It has cost me over $150K in electrical surges and they just run me in circles with the Typical DDDDT which stands for Deflect, Deny, Delay, 387 Item 17. Defuse and when all else fails Trespass. Which is a ,management technique. The lady at excel and all service men still never corrected my service issues and she does not return calls after promising to settle financially and technically. They will not install the whole house surge protector for $200.00 on their side of my meter as agreed because it will shut off power to house when juels are used up on surge protector and they would have to reset it as I am no electrician and this would also prove I a m grounding a large portion of the block with my new 200 amp service and added grounds they forced me to pay for and IT WOULD LEGALLY PROVE MY DAMAGES. I DESERVE A SAFE RELIABLE SERVICE LIKE OTHERS. So with new construction on all sides there will be massive surges at my end trunk line. SO COULD WE INCORPORATE A FINAL CORRECTION TO THIS IN THE MULTI LEVEL PROJECTS ALL AROUND IN INFRASTRUCTURE. Such as Jackson st. sanitary sewer as well as Quincy and Van Buren back up because system is underated and damaged from big dump trucks going to 42 parking lot on our street for 15 years and this hurts sewer connections as street is so thin and not rated for that pounding. Also the same streets south of 43rd, 4 houses minimum at least experience the sanitary sewer and storm sewer backup into our basements 1 to 7 feet deep at times. There are a number of hidden old pipe issues and horrific topical water that floods down from way above Resevior Blvd for blocks and Labelle pond water from 39th to 43rd that fills our area. This pressurizes what is called HEAD effect on top of ground into and down below and into pipes of each of the 2 types of sewers and the water mix and back up in basements happens. Many times the water is 6 feet over the curb at the corner and cars are floating. The alarm goes off and we have to call the number on solar alarm with light flashing and guy says yup it is flooded, it will go down sorry and drives away. We also need new technology that was available when that was mounted years ago that is wifi to city or 2nd 3rd or 4th pump in new Constructions as either will over load our system here. Our block has 24 homes total or less on both sides combined and j ust 62 new units will over load that by 200% or 300% and we are at max. now. If You add the 300 or greater in old Rainbow site that is 1500% or greater, even if plumbed to 44th for sanitary sewer it will stop our 300% from passing in diameter of existing p ipe especially in the STORM mode. THIS SHOULD BE ALARMING TO ALL INVOLVED. I have designed and worked on Electrical, electronics, plumbing, mechanical, instrumentation and control systems in every application my whole career. 388 Item 17. As Minerva said you could call other departments Matt and try to see what they say about this issue on this project. I mentioned I do not work for the city I am ill that is why I asked you to copy all on city for legal reasons. We have done many design iterations in the 22 years I have been here just to kind of make it ok for the last 4 years and this will blow it out of the water. Bandaids will no longer work with these massive numbers. This is the time for all to be tied together in these infrastructures and corrected once and for all I believe. It is the most and only cost effective time to do it and we must not have to pay again for our new streets that have neen damaged by the huge dump trucks in the past and the ones to come soon. WE NEED A NUETRAL OVERSEEING, INDEPENDENT FIRM ABOVE CITY DEPARTMENTS CONTRROLLING INTERFACING THIS FROM START TO FINISH TO UNDERSTAND CURRENT CATASTROPHIC FAILURE MODES. THEN DO THE CALCULATIONS FOR FLOW, PRESSURE, PIPE/CULVERT DIAMETER, PUMP UPGRADES AND ADDITIONS POSSIBLY ALL THE WAY DOWN 44th AVE TO MORE MAJOR CONNECTION. AND VERIFYING THROUGH FAILURE ANALYSIS TESTING AND STATISTICAL ANALYSIS. Again; Sanitary sewer, Storm sewer, Electric surges/meltdowns, before beginning either project. Final note: if these 3 streets are torn up from April until November like last new streets with 3 to4 feet of water in them when it rains we have the head effect of all the weight of that water pressurize our foundations and pipes and it causes damage/flooding so please do the 3 streets asap after removing them. AGAIN I THANK YOU FOR ALL YOU DO FOR US. I AM ONLY TRYING TO HELP NOT HURT. WE APPRECIATE ALL YOUR EFFORTS AND HAVE GREAT HOPES FOR SUCCESS FOR THE FUTURE. Everyone needs a safe place to live and more housing:) Matt Sherin 5/4/2021 Please forward this to all council members and city manager. Obviously the world needs more affordable housing. My concerns are as follows: On 43rd and Jackson street and the 4 houses or more to the south on each side of the street have been plagued with sanitary sewer and storm sewer problems backing up into our basements one to 7 feet deep of human waste for decades. Many efforts have 389 Item 17. been made to try to correct these issues. We finally have a level of just some success for 4 years. Any increase in volume of human waste in sanitary sewer will eliminate our small space cushion that has only helped for the 4 years. We cannot have any further or increases with this problem. Quincy and Van Buren also have the same issues in a slightly reduced amount for some homes, some homes it sprays right up out of toilets to ceiling when in failure mode. WE CANNOT HAVE ANY VOLUME INCREASE IN SANITARY SEWER OR STORM SEWERS OR IT WILL RENDER OUR HOMES UNINHABITABLE> AS THE INSURANCE WILL CANCEL US AFTER SECOND EVENT AND WE WILL BE UNINSURABLE> THE HUMAN WASTE MAKES THE HOME UNIHABITABLE> THE HOME WILL NOT BE SELLABLE AND OR WITH ONGOING FAILURE IN SYSTEM WILL REDUCE OUR HOME VALUES TO PRACTICALLY ZERO IF THIS HAPPENS. If you add another new or bigger line we will be liable for replacing our all new streets and curbs through accessments we have already paid. The HUGE trucks on our thinly paved side streets could by them selves herniate our current sewer connections from the 1950's which are surely old and on the weak side at best. Also if the Hyvee sight will now be condos and shops this will add to these problems as well EVEN IF YOU CONNECT SANITRY AND STORM SEWERS ON 44TH AVE SIDE OF BLOCK AS THIS VOLUME WILL ALSO REDUCE THE AVAILABILITY OF THESE VOLUMES TO PASS DOWN 44TH TO THE RIVER WHICH WILL CAUSE US BACKUPS BEING TRAPPED IN THE MIDDLE AT THE LOW POINT WE LIVE IN. We also will experience power surges from excel electric service from the construction and extra load after completion, as we all live on end trunk lines and some of us have surges that pop light bulbs, melt down appliances, electronics, fairly regularly with huge $$$$ ramifications from surges and excel refuses to correct this for 20 years. We will be subjected to enough other issues from high density problem s as well in our currently more quiet area. I BELIEVE WE CAN GROW VALUES AND HELP OTHERS AND THE CITY AND SUPPORT THAT IF ALL IS DONE APPROPRIATELY. PLEASE CONFIRM IN E-MAIL or LETTER YOU HAVE RECIEVED THIS FOR LEGAL REASONS. Thank You for all You do for us:) Matt Sherin 390 Item 17. 4300 Central Ave CPA Survey Comments through 2/26/2026 Page 1 4300 Central Avenue Amendment to 2040 Comprehensive Plan Survey Comments through February 2 6, 2026 Question 1: Do you have any concerns or questions about the proposed changes to the City ’s Comprehensive Plan or the process?  I want to ensure that there is enough parking for those shopping and living in the new development.  No  I just want whatever is along 65 to be friendly and accessible. We have a strange flow of so many businesses and it is not calming.  what would the proposed "transit oriented development" look like? and why would the rainwater pond need to be eliminated for that? 🤔  Yes I submitted an Exhibit to Ursula and the City manger to share with other departments for myself, many other residents. Just open all since 2021, print and put in file. Make corrections promised for 27 years as other development dollars were being spent on other projects and many redirecting water flow to us when we paid for these when our issues were Health, safety dangers. Then remove the FEMA X flood plan X that reduced the value of our homes that was initiated in 2021. Promises made at every level of the city, now it is time to keep those promises on our project. My home has never had 1 drop of Poopy water or any water but my home was made FEMA X flood plain 5 with no legal notification before, when temporary or final now. Fix issues and take off FEMA X flood plain rating my home has never had in the abstract papers or reality. Only when it was dirt roads with no sewers was there a problem in the 50's and early 1960's. No meanness intended ever, we want nice new area and appreciate all you do for us. It's time now to fully/robustly fix this. I cannot keep cleaning out 7 sewers every week of trash, wood or the weekly trash pick up I do at the entire site as it flows into our street drains because owner does little to nothing and 44th parking lot drain is plugged and forces massive feet of water back to 43rd. Then feet of water sit there for months, Health issues. Thank You.  I have concerns that ample parking will be available for ALL residential occupants. I have concerns regarding the Traffic congestion that could occur at the intersection of 44th and central  Mixed use zoning sounds fine but avoid putting one single entrance at central like the previous plan showed. That would make traffic on Central worse. Plus, as we’ve seen with the ICE behavior the past few weeks, multiple entrances or exits are safer.  Enthusiastic about the space being renovated. Concerned about traffic flow in and around the space, both for pedestrians and vehicles.  Columbia Heights already has way too many apartment buildings. this will just be another ugly building like the one on 40th, that the city offices are now housed in. How about making that area into a fabulous park? or Single family residential only?  I think this is a great idea. CH needs this infrastructure  I fear that too much housing along this corridor here will make traffic bad. Please put a grocery store here.  "affordable" housing, absolutely not. We already have enough of those types of apartment buildings. I would welcome SENIOR ONLY housing there with some grocery or retail stores there. 391 Item 17. 4300 Central Ave CPA Survey Comments through 2/26/2026 Page 2 NO family members of the seniors or kids allowed. They could pose a threat to other residents. I saw what happens if these types of units are allowed. I worked for Minneapolis for 33 yrs. I've seen and heard what can happen.  Yes  I like it so far  No, we are just worried turning the whole lot into housing means the space won’t be used to its full potential. There is a lot of space and I feel like there is room to welcome members into our community with housing but also to strengthen the pre-existing community with business or lifestyle opportunities.  I am concerned about traffic flow; needs to have more than 1 entrance/exit (ideally, on on each side, excluding central) and having a way to mitigate back-ups at the light on 44th. Parking should be underground to allow for some green space.  I am concerned about the building codes for the new development - what is our city's current emissions goals and how do new development projects help us reach those goals? Can we require new buildings to meet certain standards for efficiency, renewable energy, smart designs to reduce heating/cooling/lighting needs, stormwater retention, etc?  How can we use this space to benefit the community and promote commerce. Build revenue and support our community. How will "affordable housing" really be affordable?  I don’t want it to be something where people who don’t respect the community come in and tear the community down.  With it being more of wetlands, how are those issues going to be addressed with any building(s) you put there? What will be the cost to upkeep it?  Large, bland, cookie cutter homes and apartment complexes, are not representative of columbia heights and its population, and will be both an eye sore. I believe there is better options such as local businesses below and condos above, take west 7th street st paul for example, or alot of architecture in west duluth mirrors this as well.  I have concerns about so much affordable housing and making us not friendly for starter families due to the over crowding  Lack of shopping. Management of Jackson Pond water catchment. Risk to housing  Not questions, just suggestion which is probably too late... lived in Columbia Heights for 30+ years. A Wal-Mart would've been perfect this area. Theres enough space for both the building and parking. Central Ave would become an even bigger hotspot, creating more jobs, more residents, more traffic, and residents wont have to drive to either Coon Rapids Wal-Mart or Roseville Wal-Mart.  No  There should only be commercial properties on this lot. There should not be housing. There needs to be some type of grocery store, not more places for people to live.  Yes! Please don't leave the bill for this on the backs of tax payers. We're suffering hard under the increases to property taxes, utilities, and basically everything lately. I'd rather see a vacant lot than more bills. Our economy is in the crapper, and expanding new residential right now that won't be more affordable housing is going to leave all of us with people moving out of the city due to rising rates!! 392 Item 17. 4300 Central Ave CPA Survey Comments through 2/26/2026 Page 3  Yes - I’m concerned about the additional housing. I’m not opposed to some new housing, but that area is already super congested and the nearby road systems aren’t set up for a high volume of additional cars. PLEASE no more smoke shops or CBD shops.  I am a major proponent to increasing density. Outcomes from high density projects far outweigh the fears. I also think affordable home ownership should be considered through condos and townhomes. This is coming through over a decade of urban planning and urban architecture research.  I wouldn’t want to see any living arrangements in this area. There’s plenty of people who already roam our streets and litter on our lawn, nearly killing our pets. Additional townhomes or residential complexes will only saturate the area, cause loud disturbances even though we already have crime and police around the area constantly, cause immense traffic, and wildlife may be impacted. I’d like to see something that will not pollute the area, cater to nature, remain calm and quiet, etc.  Just that it will be high density. I would prefer it to stay commercial or at least medium to low density with mixed use.  No, thank you for all that you do!  No, thank you!  I'm fine with changing the zoning. Waiting to see what actually gets proposed.  Yes, no large grocery store  no  I live on QUINCY ST - NB one-way. If you add hundreds of rental units, my street will be a freeway of traffic. What happened to replacing the GROCERY STORE that was promised? NO MORE RENTERS. They have no pride in their property OR their community. Leave Columbia Heights like it WAS when it was safe for kids.  Yes, i have concerns. I do not want anymore housing. We need businesses, what happened to hyvee?  We do not support adding any additional housing, including apartments or condos. Columbia Heights is already congested, and increasing residential density would only add more traffic and strain to our neighborhood. This is not the direction we want for our community.  More housing we can't afford, screw that.  N/A  We have enough low income housing in the city. With growth in NE Minneapolis many people will be willing to live in this area but currently it doesn’t have amenities that people want other than car repair shops.  No more rental property please! We have enough!  We don’t need more apartments that people can’t afford with no parking.  Yes!  No more low income housing, we have enough already plus the crime  Please, NO MORE affordable “apartments”/housing. WE HAVE ENOUGH. The middle class houses around 43rd and 44th would look out of place. Do what you did between 46th and 47th up by the high school. More houses. OR find us a grocery store , so the community has a place of its own to shop.  Will this make our taxes. Increase? So many can't keep up with higher taxes!!!! 393 Item 17. 4300 Central Ave CPA Survey Comments through 2/26/2026 Page 4  I am not opposed to apartments, however it's important to look at trends and demographics to avoid apartment owners from lowering standards when vacancy's trend upward due to competitive market with neighboring cities. Fridley offers a significant number of modern rental units. The plus for this location is access to buses assuming public transportation is desirable. The area on Central Ave is already an issue for pedestrian traffic. Affordable senior one level units may draw and interest similar to Cottages of Spring Lake Park. Keeping the aging population in the city. The area would benefit with a reputable retail or grocery combination type store.  Concerns - too many people in that space with proposed housing - needs enough parking so side streets nearby don’t get too crowded - will slow up traffic greatly along central there  No Question 2: What would you like to see included in future development on this site?  Green space and I hope a full service grocery store and hardware store can be part of it. A community center would also be great.  We need affordable housing and parks keep them in the mixed use plan.  An art and/or sculpture park.  more green areas for the public, keep the rainwater pond for the natural beauty and for the many backyard animals of this area. i wouldn't want to see more condos, expensive apartments or single-family homes in that space — it should benefit everyone from the community. a small grocery store would be great and accessible to many more people via the transit system off Central — perhaps with the ability to set up a Farmer's Market during the growing seasons?  Small gym, Food store, security cameras, safety electronics, parking, much larger, deeper pond for 3X to 10X health/safety issue to easily handle any 100 year storm we get 1 to 3 times a year. Proper equipment with gentle least invasive demo/construction methods to not put cracks in our homes walls/foundations/sanitary sewer lines. Xcel wires with actual insulation on lines to stop power surges when slight breeze causes arching. See My email EXHIBIT:) Place for kids to play, no hangout areas for problems. Top floor suites for purchase with roof feature like 1/2 grass, entertaining area, shallow pool, balconies, no guns allowed, built in LED lights in crown moldings in ceiling save alot of energy and larger living area with no lamp tables needed, cement floors are cheap, beautiful, low up keep if any, All water directed to 44th ave., No religious or political areas/shops/use. Peacefulness.  Sufficient underground parking for residential occupants and improved traffic management at 44th and 43rd and central ave for the increase in resident population in this area  Please prioritize some green space along with the stormwater area. A small park space or native grasses and pond space like at Prestemon Park would be nice is space allows, or at least something with a walkable path for the community. I know the grocery store idea got the previous plans stalled, so maybe don’t hinge the whole idea on that. Affordable housing is important.  Mixed use retail, affordable housing (single family, small apartment buildings, townhomes) public green space and good walkability.  Open spaces, park features  I would love to green space but also space for more businesses to come to CH. And, any housing be considered for low-income residents as well. 394 Item 17. 4300 Central Ave CPA Survey Comments through 2/26/2026 Page 5  A grocery store! I would love to see a Trader Joe's. Maybe a green space too. That part of Central is ugly and needs a little natural life.  We could also just use just retail shopping there. Why should our taxes and business go to St. Anthony or Fridley?  Food truck park  I would like mostly Single-Family House, with possibly one row of townhouses  YMCA!! Plus with it being so close to the school, it could be a great resource for the schools too. A grocery store (not a Walmart or Target like home goods AND grocery store). Maybe a spot for a new local restaurant or other business? I think the original plan of having businesses on the bottom and condos above is a way to appease the needs of needing additional affordable housing while also offering more lifestyle options to the community.  Green space and retail on the 1st floor.  I am excited to hear about the broader interest that MWMO is taking in our city regarding storm water and where it goes afterwards. This is my highest concern about the development site. Having low and high density housing is a great idea. We're excited about a new green space (whether or not it has a playground, though a kid space would be nice). I am particularly interested in the buildings being mindful of emissions and renewable energy. The library is a beautiful example of permeable paving, solar panels, and increased green space (especially trees and native plants) in view of residents.  Community center for sports and recreation capable of hosting indoor track and field with multi surface versatility to host volleyball, basketball and potentially batting cages for softball/baseball. The state has no unaffiliated track and field center. And we have harsh winters and icky springs. This would be a place for community development. With academic support and low membership fees, this could be a great place for our families to get support. It just needs to be managed well.  I would like to see some kind of grocery store maybe it could be like Lunds downtown and have the grocery store/coffee shop on the bottom and the senior apartments on top. It would also be nice to have some sort of general medical clinic or urgent care.  Why don't we turn it into a dog park or a green acre space to help control part of the water overflow that happens every year? Utilize the wetlands as it was intended to be.  I would like to see priority on pre-existing residents and surrounding areas to have better “amenities” in heights such as better maintained parks, more public grounds for people to meet, more necessary local businesses like a clinic, as well as more ecofriendly development  I think housing is ok - more green space - something the city can be proud of. Right now there is nothing for heights to be proud of.  Shopping. Esp. Groceries.  A Wal-Mart in Columbia Heights.  Grocery store.  Grocery store, possible HyVee. Not housing.  A bigger co op than the one on central with bigger parking for vehicles like trucks. Community garden. Dog park. Really nice park with a nice skating rink paid for the community in the winter with lots of lights  Maybe a park, try and leave some nature spots open. I really don't want more expensive housing going in, and increasing costs for everyone around it!  A large green space - Heights is sorely lacking in this area. And a grocery store - HyVee would have been great, but if not a Trader Joe’s or Fresh Thyme, or Coburns - the nearby community really has only Aldi, and that’s pretty limited. 395 Item 17. 4300 Central Ave CPA Survey Comments through 2/26/2026 Page 6  I am a major proponent to increasing density. Outcomes from high density projects far outweigh the fears. I also think affordable home ownership should be considered through condos and townhomes. This is coming through over a decade of urban planning and urban architecture research.  Preserving nature or promoting sustainability and environmentally conscious choices, that would positively influence nature and not disturb existing residents in the area. We don’t need more residential buildings causing more policing and patrolling in insecurity.  The possibility of Jackson Street to run through from 43rd to 44th. I see the pond as a needed park with single family houses along the east side facing a new Jackson Street block. Townhouses would also run along the east side of the new street with retail sharing the alley between Jackson and Van Buren. Mixed use with apartments and retail along Central. Also since we have an Aldis, could you lure Trader Joe's into the retail anchor?  Would love a community center in Columbia Heights!  Trader Joe’s!  Make sure there is enough parking for residents, shoppers, and guests. I'd love a pond with sidewalks to walk around and a playground. Shopping and residential is a nice mix.  COMMUNITY CENTER with skate park and official soccer field  honestly just a garden in the middle to give it a sort of beauty of human designed architecture  Grocery Store, small local Hardware Store. WHAT WAS THERE BEFORE.  I would like to see any businesses, especially a grocery store, but NO more apartments or housing.  We would like to see A community center, with an indoor playground. I have seen every city has there community center and we don’t have one. A big grocery store like Walmart or Trader Joes. We would love a Dunkin Donuts also stores like At home, Home Goods, or Tj Maxx. Music stores, better options for fast food restaurants like Chick fil A, Portillos, Raising Canes, Panda Express.  A skate park + soccer / pickle ball courts  I would LOVE to see a community center with a swimming pool and gym. Currently we (and many other families) have to drive to Fridley for an expensive gym. We would *love* to keep that money in CH and have a gym we could walk/bike to. Many young families we are friends with are taking this into consideration regarding which suburb to move to. Additionally, would love to have even a small dog park area outside the community center for quick fetch opportunities on walks, and the inclusion of native plants & a fountain around/in the storm water pond would be delightful. Thank you for considering these options!!  A nice mixed use building. Retail on bottom, upscale or market rate housing above and a large parking garage underneath. This is still Minnesota and we are car dependent. Think big and that growth will spread to other areas.  Park with walking trails, dog park, place to have concerts and food trucks to park. A town square. A place to have an art fair or winter carnival. No more low income housing or rentals!  New restaurants, a co-op grocery store, or other small business we can support as many of us would be in walking distance making it easily accessible to those without cars  Grocery store This site has been empty far too long. A complete eye sore in my opinion!  A decent grocery store with maybe apartments above like the new city hall  Grocery Store and single family home that fit the neighborhood. Not affordable housing or apartments ~ PLEASE !!  Arby's and a quick trip, or a good American diner. Family orientated! Lower our taxes please! 396 Item 17. 4300 Central Ave CPA Survey Comments through 2/26/2026 Page 7  It would be nice to have stores and small businesses on street level. A sitting area and shops on the lower level on the back side. We need more places for community to gather so a small park area as well as single level townhomes.  Enough affordable parking on site so side streets do not become taken. A park/play area for children onsite A grocery retail space onsite  I think mixed use is important. I do think that some combination of retail and residential would be ideal. As a young family with many friends from Northeast considering moving here, I think that developing with young families in mind is paramount. I would love to see a Trader Joe’s or Co-Op grocery. Perhaps a couple of small retail shops with reasonable rent for startup local businesses or shops. And apartments located above these with a small park space in back. Native plants surrounding the storm water pond. 397 Item 17. 4300 CENTRAL AVE NE COMPREHENSIVE PLAN AMENDMENT CITY COUNCIL MEETING MARCH 23, 2026 398 Item 17. Current COMPREHENSIVE PLAN AMENDMENT REQUEST Proposed 399 Item 17. SITE LOCATION 400 Item 17. 13-acre site Vacant Stormwater pond Previous use was a shopping center CURRENT CONDITIONS Previous Shopping Center Previous Parking Lot Stormwate r pond 401 Item 17. HISTORY OF THE SITE Late 2000s/Early 2010s Facing east on Central Avenue (Hwy 65) Variety of business over the years Last establishments were: Rainbow Foods, Slumberland, Ace Hardware, Dollar Tree, and Meineke Car Care 402 Item 17. HISTORY OF THE SITE (CONT.) 2016-2021 Property was in disrepair; then purchased by Hy -Vee City worked with Hy -Vee to establish a framework for Tax Increment Financing (TIF) district in anticipation of redevelopment No project materialized 403 Item 17. HISTORY OF THE SITE (CONT.) 2021-2022 City partnership with Alatus to facilitate acquisition and clean up the property Concept exploration for a mixed -use development with commercial space and high -density residential units 404 Item 17. HISTORY OF THE SITE (CONT.) 2023-Present Concepts are still being explored Multiple tax - increment bonds have been renewed with extended mortgage agreement through Dec 2028 City initiating Comprehensive Plan Amendment to make development process easier 405 Item 17. Current COMPREHENSIVE PLAN AMENDMENT REQUEST Proposed 406 Item 17. The proposed amendment would facilitate redevelopment of the site. Additional review and approvals will be needed when a specific project is proposed. Anticipate an Environmental Assessment Worksheet (EAW) will be completed for the development Staff distributed the proposed amendment for 60-days of adjacent and affected jurisdiction review on February 27 th STAFF REVIEW 407 Item 17. Year Population Households Employment 2020 21,973 8,777 3,790 2030 23,300 9,600 4,400 2040 23,600 9,900 4,500 2050 24,500 10,300 4,800 STAFF REVIEW Evaluate if forecasts need to be updated City must use Imagine 2050 forecasts Updates determined not needed due to anticipated phasing of Medtronic and 4300 Central Ave development; also Comprehensive Plan Update underway 2050 Comprehensive Plan Forecasts 408 Item 17. Neighborhood Meeting Hold public hearing and present CPA to Planning Commission for recommendatio n Present to City Council for approval to submit CPA to Met Council Met Council considers CPA and authorizes Council to put into effect City Council final adoption of CPA into 2040 Comprehensive Plan COMPREHENSIVE PLAN AMENDMENT (CPA) PROCESS 409 Item 17. Neighborhood meeting held on Feb. 18, 2026 Concerns regarding the stormwater pond, flooding, and infrastructure improvements. Clarification on the Transit Oriented Development designation. Concerns about the size and quantity of apartment units. Concerns about increase in traffic and access management. Survey published with ~ 58 responses as of 3/1 PUBLIC COMMENTS 410 Item 17. March 3 rd PC Meeting; public hearing held Concerns raised regarding stormwater, sanitation, and taxes Commissioners unanimously recommended approval PLANNING COMMISSION DISCUSSION 411 Item 17. Staff recommends that the City Council approve the adoption of Resolution 2026 -018: MOTION: Move to waive the reading of Resolution 2026-018, there being ample copies available to the public. Motion: The City Council approves Resolution No. 2026-018, approving the proposed Comprehensive Plan Amendment to Transit Oriented Development for the properties at 4300 Central Avenue and directs it to be submitted to the Metropolitan Council. RECOMMENDED MOTION(S): 412 Item 17. ITEM: Sustainable Purchasing Policy Presenting Item: Ursula Brandt, City Planner DEPARTMENT: Community Development BY/DATE: Mitchell Forney / March 23, 2026 CORE CITY STRATEGIES: _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone XEngaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND Over the past year and a half, the Sustainability Commission has worked closely with City staff to develop a Sustainable Purchasing Policy. This policy is intended to move the City forward in incorporating sustainability into its purchasing and procurement practices while also supporting the City’s GreenStep Cities goal of achieving Step 3 in 2026. The Sustainability Commission began this work by reviewing the City’s current purchasing policy and evaluating sustainable purchasing policies used by other com munities. Using these examples, the Commission developed a framework that integrates sustainability considerations into the City’s existing purchasing practices. Staff then reviewed the draft policy and provided feedback to ensure that it would align with operational workflows and be practical for implementation across departments. Unlike a traditional purchasing policy that immediately changes procurement requirements, this Sustainable Purchasing Policy is designed as a guiding framework. The policy establishes focus areas, reporting expectations, and long-term goals that will allow City staff and the Sustainability Commission to gradually integrate more sustainable practices into purchasing decisions over time. This approach allows the City to advance sustainability goals while ensuring staff have the flexibility to transition practices in a manageable and effective way. SUMMARY OF CURRENT STATUS At its March 10 meeting, the Sustainability Commission voted to recommend that the City Council approve the Sustainable Purchasing Policy. While purchasing procedures are typically implemented administratively, staff felt it was important to recognize the significant work completed by the Sustainability Commission and City staff by formally presenting the policy to the City Council for consideration. Council acknowledgment also helps reinforce the City’s commitment to sustainability initiatives and the GreenStep Cities program. CITY COUNCIL MEETING AGENDA SECTION NEW BUSINESS AND REPORTS MEETING DATE MARCH 23, 2026 413 Item 18. City of Columbia Heights - Council Letter Page 2 STAFF RECOMMENDATION Staff recommend approval of the Sustainable Purchasing Policy as presented and amendment of the City’s current Purchasing Policy to incorporate the Sustainable Purchasing Policy and its appendices. RECOMMENDED MOTION(S): MOTION: Move to approve the Sustainable Purchasing Policy as presented and direct staff to amend the City’s existing Purchasing Policy to incorporate the Sustainable Purchasing Policy and its appendices. ATTACHMENT(S) 1. Sustainable Purchasing Policy 414 Item 18. CITY OF COLUMBIA HEIGHTS PROCEDURES MANUAL FINANCIAL MANAGEMENT PURCHASING POLICY Section 4.01, Page 1 of 3 Revision: March 10, 2026 ______________________________________________________________________________ PURPOSE To assure that all expenditures are made efficiently by approved methods and only for authorized purposes, and that compliance with this policy is documented. SCOPE This policy applies to all activities of the City, the Economic Development Authority (EDA), the Housing and Redevelopment Authority, and to any fiscal agent activities conducted on behalf of other entities. It applies to activities under Joint Powers Agreements with appropriate modifications as necessary. As these activities form a single reporting entity (the City) under Generally Accepted Accounting Principles, all references in this policy to city titles, such as City, city council, city manager, etc. are defined to include the equivalent titles from all of these entities, such as EDA, EDA commissioners, EDA executive director, etc., RESPONSIBILITIES The City purchasing process is decentralized, with division heads primarily responsible for budgeting, ordering, receiving, and classifying goods and services to meet both their division’s objectives and the requirements of this policy. Division heads may delegate procedures required under this policy to staff as appropriate. Exceptions to this decentralization are the goods and services obtained through the City’s internal service funds; the Municipal Service Center, Facilities Maintenance, Information Systems, and Risk Management, which have purchasing responsibilities for their respective activities. Additionally, occupancy and supply expenditures for city hall are centralized within a department of the General fund. The responsibility of the finance director under this policy is quality control in the broad sense, including timely processing, communication, and compliance monitoring. RESOURCES AVAILABLE FOR EXPENDITURE Only the city council has the authority to authorize (appropriate) resources to be available for expenditure, through their actions to adopt or amend budgets at the fund level. EXPENDING AVAILABLE RESOURCES The primary authority to award purchases of specific goods and services to specific vendors resides with the city council. By resolution, the city council has delegated this authority to the city manager for expenditures up to $25,000 per invoice, for time-sensitive change orders to contracts awarded by the city council, and for certain items listed below that do not require preapproval under this policy. By this policy, the city manager delegates this authority to their designee as required, and delegates authority for expenditures up to $5,000 per invoice to each division head and their respective designee (if any), but only for each of their respective division operations. This authority only extends to resources that have first been made available (budgeted) by the city council (see above). Expenditures exceeding the authority of the division head require documented preapproval by the city manager or their designee, or by the city council if over $25,000. Exceptions not requiring preapproval include goods and services for resale, refunds, routine utility and internet services, and emergency purchases. This preapproval is documented using the City’s purchase order system, unless payment is issued through the City’s payroll system. 415 Item 18. Purchasing Policy 4.01 page 1 of 3 City council approval of membership in the League of Minnesota Cities Insurance Trust (LMCIT) is considered preapproval for premiums billed by the LMCIT. City council approval of bargaining agreements and pay rates, together with City ordinance 3.102(B) delegating hiring authority to the city manager, is considered preapprovals for all wages and payroll taxes, but not for benefit contracts, for all positions authorized by the city manager. AUTHORIZED CREDIT CARDHOLDERS AND PETTY CASH CUSTODIANS Authorization as a named credit cardholder or a petty cash custodian is not authorization to expend funds. These are only authorizations for certain forms of tender. Purchases made using these tender types still require expenditure authorization, as described above. PROCUREMENT Purchasing must be conducted in a manner to promote fair and open competition, and in accord with all local, state, federal, and grantor requirements applicable to City resources. This applies to all aspects of seeking and selecting offers, quotations, proposals, contracts, and even to purchasing goods and commodities only available at open market pricing. Promoting fair and open competition includes efforts to solicit offers from local, regional, small, minority, disability, and women-owned businesses, as well as including the qualification as one of these business types as one of the various factors considered in the overall evaluation of vendor offers. The procedures required to document this fair and open competition are proportional to the dollar amount of the purchase. Those procedures are listed in Appendix A. In addition, by formal commission the City has established sustainability guidelines that apply to all procurement of goods and services. Those guidelines are listed in Appendix B. CONFLICTS OF INTEREST Employees are required to provide notice to the finance director of any conflicts of interest prior to entering into transactions on behalf of the City. No employee, officer, or agent may participate in the selection, award, or administration of a contract or other purchase if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediately family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has financial or other interest in or a tangible personal benefit from a firm considered for a contract or other purchase. Officers, employees, and agents of the City must neither solicit nor accept gratuities, favors, or anything of monetary value from vendors, contractors or parties to subcontracts, or those seeking to be vendors, contractors or parties to subcontracts. ALLOWABLE COSTS All expenditures must be for a public purpose, as described in Appendix C. Certain compliance procedures required by this policy when purchasing under federal grant awards are also described in Appendix C. Additionally, all expenditures not included in the City’s general fund must be for the same purpose as the non- general fund in which they are included. Under state statute, restrictions or obligations imposed by grantors or donors on the use of grants or contributions are only allowable if authorized by a resolution approved by a super-majority (4/5) vote of the city council. DOCUMENTATION REQUIRED FOR PAYMENT For purchases made by check or electronic funds transfer, documentation of compliance with this policy shall be submitted to the finance department prior to payment using established procedures. For purchases made by City 416 Item 18. credit card, this documentation plus the monthly cardholder statement shall be submitted to the finance department in the calendar month the cardholder statement is issued. For purchases made by petty cash, this documentation must be provided to the custodian immediately following the purchase and then submitted by the custodian to the finance department when the petty cash fund is periodically closed out. Additionally, this policy requires the finance director to provide reports of all disbursements for city council review regardless of form of payment. MN statute requires payment of obligations within 35 days of the latter of the completion date or the vendor invoice date (10 days for liquor purchases.) Minimum required documentation to be provided by the purchasing division includes:  A description of the purchase, sufficient to determine allowability under this policy  Documentation of the procurement procedures performed to comply with this policy  Pre-approval by the city manager or city council when required by this policy  An itemized vendor invoice or contract prepared to reasonable standards  The date the goods or services were received  Approval by the division head or their designee responsible for the purchase  Classification (account coding) to: o A fund for which the purchasing division has budgetary responsibility, and in which budgeted resources are still available at the date of the goods and services were received o A department applicable to the use of the purchase o A line item applicable to the object of the purchase o Other coding as may be required for project reporting or other purposes  Asset information required for purchases triggering the City’s asset capitalization policy Invoice approval within the City’s accounting system by the division head responsible for the purchase, or by their designee, is deemed to certify the goods or services were received as invoiced, or as corrected on the invoice, that the documentation attached or included by reference for the minimum requirements above is valid and complete, and that to the best of their knowledge the purchase is in compliance with all applicable aspects of City policy. NONCOMPLIANCE No agent or employee shall have the authority to bind the City to any contract or purchase except as provided by this policy. Any contract or purchase made on behalf of the City which is not in compliance with this policy and its established procedures shall be deemed unauthorized. Any person making an unauthorized purchase may be liable for payment, restitution and/or further disciplinary action. Any obligation incurred by any City employee for any purpose not authorized in the budget or for any amount more than the authorized amount is considered a personal obligation of the person incurring the expenditure. 417 Item 18. CITY OF COLUMBIA HEIGHTS FINANCIAL MANAGEMENT PROCEDURES MANUAL PURCHASING POLICY Section 4.01, Appendix B Revision: 2026 APPENDIX B– SUSTAINABILITY GUIDELINES FOR PURCHASING Purpose The goal of this policy is to encourage purchasing that reflects the City’s commitment to being an environmental and sustainability leader. This policy may be amended or superseded in the future to also include broader aspects of sustainability. These aspects may include, but are not limited to, local sourcing, ethical business practices, responsible treatment of workers, child labor prevention, human rights, safety and wellness, fair trade, transparency, economic equality and social justice. By including environmental considerations in our procurement decisions, we will remain fiscally responsible while promoting practices that improve public health and safety, reduce pollution, and conserves natural resources. This policy for purchasing is adopted to promote environmental factors such as:  Conserving natural resources  Reducing energy use and purchasing energy from local renewable sources when possible (wind, solar, hydro, etc.)  Minimizing environmental impacts such as pollution  Minimizing use of water  Reducing or eliminating toxins or toxic materials that create hazards to workers and our community  Supporting strong recycling markets and creating demand for repair work (appliances, equipment, etc.)  Reducing materials that are landfilled and incinerated  Creating a model for successfully purchasing environmentally preferable products that encourages other purchasers in our community to adopt similar goals Promote fiscal factors such as:  Decreasing lifecycle costs by acknowledging and incorporating full cost accounting (purchase, maintenance, disposal, staff time, and labor)Minimizing waste and its associated costs (disposal costs, depreciation of assets, etc.) 418 Item 18. Responsibilities All City departments are responsible for implementation of this policy and to ensure their respective employees and contractors are fully aware and supportive of the City’s policy to purchase environmentally preferable goods and services. All departments are suggested to:  Evaluate environmentally preferable products, whenever practical, to determine the extent to which they may be used by the department and its contractors.  Facilitate data collection on purchases of designated environmentally preferable products by the department in order to assist the City Sustainability Coordinator. The Sustainability Commission Staff Liaisons will administer this policy. Each department head will have the responsibility of ensuring adoption within his or her department and report any issues to the above party. RACI Matrix R = Responsible – who does the work A = Accountable – who is accountable for the actions/results of the work C = Consulted – Involved in work only by providing input/guidance I = Informed – not involved in work but need to be aware Task City departments City council Community members Vendors/suppliers Research sustainable alternatives for existing city purchases R, A I C, I R Research sustainable alternatives for new city purchases R, A I C, I R Enforce policy compliance in city purchases R, A I I R Measure and evaluate compliance/effectiveness of policy R, A I I I Measurement & Evaluation for Sustainability The City Sustainability Commission Staff Liaisons will work with all city departments to prepare an annual update to the Sustainability Commission and City Council, covering:  Status of this policy’s implementation  Informal data on purchases of environmentally preferable products  Financial implications of the policy, if any  Overall accomplishment and challenges  Recommendations for the future 419 Item 18. Sectors and Focus Areas For Sustainable Purchasing & Procurement A. Purchased Energy A.1. Conservation The City will prioritize energy-saving purchases such as:  Energy performance contracting and tracking for existing buildings  Installation of more efficient technologies such as LED lighting for buildings and grounds  Daylight or motion sensor lighting  HVAC control systems  Passive solar heating / shading A.2. Renewable Electricity The City will make every effort to purchase renewably generated electricity in all of its accounts, when economically feasible. The city should seek to understand the cost of fully eliminating its electricity-derived carbon footprint and establish goals to reduce energy consumption over the coming decades. Current means of becoming carbon-neutral include but are not limited to:  Participation in Xcel Energy’s Windsource program  Participation in the Partners in Energy program  Large-scale solar energy purchasing agreements  Small-scale ‘community solar’ projects  The purchase of carbon offsets (as a last resort when energy savings cannot be realized locally) A.3. Purchased Fossil Fuels The City will make every effort to offset the environmental impacts of its purchased fossil fuels when economically feasible. The city should understand the cost of offsetting its carbon emissions originating from: 1) natural gas, 2) gasoline, 3) diesel / fuel oil. Current means of becoming carbon neutral with respect to fossil fuels include but are not limited to:  Natural gas performance contracting for existing buildings  Participation in CenterPoint Energy’s Green Balance Program  The planned purchase of higher efficiency or plug-in electric vehicle fleets  Fuel switching from natural gas to renewables for buildings and infrastructure  The purchase of carbon offsets B. Source Reduction The City will actively seek out and purchase products that are durable, long lasting, reusable or refillable, when possible. The City will encourage vendors/suppliers to take back and reuse pallets and packaging materials such as plastic bags, cardboard and similar materials. 420 Item 18. C. Recycled Content Products 100% post-consumer recycled content is strongly preferred if fiscally possible (within a 10% of typical cost) for printing paper, office paper, paper products, and janitorial commodities. Any non-recycled paper content should be certified by the Forest Stewardship Council (FSC) or the Sustainable Forestry Initiative (SFI). D. Electronics Where applicable, energy-efficient Information Technology equipment will be purchased with the most up-to- date energy efficiency functions. When necessary, suppliers or manufacturers will train equipment operators and maintenance personnel in the proper enabling and use of energy efficient and sleep mode functions on their equipment. All appliances and products purchased by the City and for which the US EPA Energy Star certification is available will meet Energy Star certification. Typically, this would include lighting, heating, exhaust fans, water heaters, computers, exit signs, and appliances such as refrigerators, dishwashers and microwave ovens. When Energy Star labels are not available, use energy efficient products that are in the upper 25% of energy efficiency as designated by the Federal Energy Management Program. The city will consider rechargeable battery systems for common household sizes: AA, AAA, etc. Disposable batteries will only be purchased if no rechargeable option exists or if there are significant reasons why a rechargeable battery system is suboptimal. When outdoor lighting needs replacement, the city will increase efficiency through fully shielded lights (not just horizontal cutoff), LEDs 3000 Kelvin or less to promote warmer lighting with smart controls following these principles:  All light should have a clear purpose and consider how the use of light will impact the area, including wildlife and their habitats.  Use shielding and careful aiming to target the direction of light beams so that it points downward and does not spill beyond where it is needed.  Use the lowest light level required and be mindful of surface conditions as some can reflect more light into the night sky than intended.  Use controls such as timers or motion detectors to ensure that light is available when it is needed, dimmed when possible, and turned off when not needed.  Use warmer color lights whenever possible to limit the amount of shorter wavelength (blue violet) light to the least amount needed. E. Water Conservation The City shall purchase U.S. EPA WaterSense-certified products whenever practicable. This includes, but is not limited to, high-performance fixtures like toilets, waterless urinals, low-flow faucets and aerators, and upgraded irrigation systems. F. Green Cleaning F.1. Green Cleaning Roles & Responsibilities 421 Item 18. The City’s Facilities Maintenance Supervisor will be responsible for implementing and maintaining green cleaning processes and products to ensure all City buildings are maintained in a clean and sustainable manner. This role should also collect and report feedback from City staff on the efficacy of these efforts and opportunities for improvement. F.2. Cleaning Products and Materials Cleaning products should meet one or more of the following standards:  Green Seal GS-37, Green Seal GS-40  EPA Safer Choice Standard.  Hand soaps and hand sanitizers contain no antimicrobial agents except where required by health codes and other regulations (food service and health care requirements) and meet Green Seal GS-41.  Hand sanitizers meet UL 2783 standard for Instant Hand Antiseptics. F.3. Cleaning Contracts & Services Strategies for reducing toxicity should be included in contracted cleaning activities:  Cleaning staff and building occupants are supplied with safe cleaning chemicals that meet the sustainability criteria described in the purchasing guidelines above.  Hard floors, including tile, concrete, and wood surfaces, are cleaned with only environmentally friendly cleaning products.  Microfiber cloth and other sustainable, high-performance cleaning techniques replacing traditional cleaning activities.  Ionized water-only surface cleaning devices used as much as possible. Strategies for conserving energy, water, and chemicals used for cleaning:  Manual-powered equipment and cleaning strategies used whenever practicable to reduce the energy and water used by powered equipment and typical cleaning strategies.  Cold water used when possible, to reduce energy used to heat hot water.  Vacuum filters and other applicable equipment changed/cleaned frequently to enable air flow and reduce the energy consumption of the equipment.  When cleaning chemicals are necessary, the operating procedures for chemical dilution are followed to ensure that the minimum amount of cleaning chemical is used. Training plan and tracking plan for water, energy, and toxic chemical usage:  A training plan is developed to ensure all new staff understands this policy.  Every time a toxic chemical is used at most City buildings managed by Facilities Maintenance Division, it should be reported to the Columbia Heights Facilities Maintenance Supervisor with a record of which chemical was used, where it was applied, and the reason for its use (exceptions may be granted by the City Sustainability Coordinator). At the present time, the Rec Center and Park Buildings will be exempt from this requirement. G. Waste Minimization To reduce the amount of landfilled/incinerated waste, the City will: 422 Item 18.  Require vendors to eliminate packaging or use the minimum amount necessary for product protection, to the greatest extent practicable.  Prioritize the purchase of items in packaging that are reusable, recyclable or compostable when suitable uses and programs exist. Take reasonable measures to verify packaging before purchase, including contacting the seller to request low-packaging options.  Encourage vendors to take back and reuse pallets/packaging materials.  Ask suppliers of electronic equipment, including but not limited to computers, monitors, printers, and copiers, to take back equipment for reuse or environmentally safe recycling when Columbia Heights discards or replaces such equipment, whenever practicable.  Collect recyclable materials from purchases in all City buildings and properties (paper, glass, metal, plastic, etc.) and ensure delivery to proper facilities for processing  Provide feedback and recommendations to suppliers for packaging and product improvements to reduce waste (e.g. no plastic wrap or tape) H. Landscape Maintenance and Materials The City of Columbia Heights will strive to make sustainable and environmentally preferable decisions in all forms of landscaping and grounds installation and maintenance whenever practicable. This includes, but is not limited to:  Designing for resilience  Reducing maintenance requirements  Optimizing the life cycle of materials and products  Minimizing fossil fuel use  Minimizing use of toxic chemicals and other environmental contaminants  Preventing the spread of harmful diseases, pests, and invasive species  Reducing transport of landscape debris whenever possible  Installing native and locally grown plants and materials H.1 Landscape Maintenance Equipment Maintaining landscapes has historically favored the use of equipment reliant upon fossil fuels for mowing, weed whipping, and other typical activities. Once existing equipment has reached the end of its useful life, those responsible for purchasing replacements shall explore electric options and transition the fleet away from fossil fuel-powered equipment whenever comparably functional equipment is available. Landscapes that require frequent additions of chemical fertilizers, herbicides, and pesticides are to be phased out wherever possible. H.2 Lawns As parks and other city-owned lands are redesigned, landscapes shall be examined for opportunities to transition underutilized lawn spaces away from turf and towards lower-maintenance native landscape types that reduce the need for mowing and continual purchase of gasoline and other fossil fuels. On city-owned properties, whenever new lawns are installed or existing lawns require reseeding, the standard lawn seed mixture shall be low-maintenance turf comprised of mixed fescues and low growing pollinator-friendly flowering species, wherever high-maintenance Kentucky bluegrass-based turf is not required. The City shall not utilize herbicides, pesticides, or fertilizer on lawns except where it is deemed necessary to maintain quality turf for athletics or other active uses. Fertilizer shall only be purchased after soil testing to 423 Item 18. confirm optimal nutrient quantities for that specific location and application shall be in accordance with Minnesota Department of Agriculture guidance for responsible use of fertilizers. H.3 Other Landscapes Native plantings, natural areas, and open spaces shall be maintained to prioritize native species and protect pollinators wherever practicable. Invasive species shall be controlled by hand or mechanical pulling wherever possible in order to limit purchasing, storage, and application of toxic chemicals. Burning, mowing, and grazing shall be utilized strategically where practicable to reduce spread of unwanted species and limit the need for chemical application. When deemed necessary by qualified professionals, chemical herbicide or pesticide selection must be informed by Minnesota Board of Water and Soil Resources (BWSR) best practices and other relevant agency guidance. Application must be conducted by trained individuals in a targeted and strategic manner. Purchasing of trees, plants, and seed shall favor native and climate-adaptable species from within no more than a 175-mile range. All plants purchased or installed by the City or subject to City ordinance requirements shall be free of neonicotinoids. When purchasing landscaping materials that have the potential to harbor weeds, disease, pests, or prohibited or invasive species, employ due diligence in sourcing to prevent their spread within our community. Soil, compost, plants, and mulches purchased for use on City property or distributed for resident use shall be treated or otherwise certified free of jumping worms, weed-seed, and other potential contaminants wherever possible, or inspected prior to distribution and application. Erosion control blankets and other erosion control products shall be 100% biodegradable and wildlife-friendly wherever possible. Stakes, staples, and other installation hardware shall be wood or otherwise biodegradable rather than plastic. H.4. Maintenance Contracts The City of Columbia Heights will ask our vendors and suppliers, in contract terms, to use environmentally preferable equipment, materials and techniques in all forms of landscaping and grounds maintenance when practicable. I. Producer Responsibility The City of Columbia Heights will, whenever practicable, favor products that are manufactured by companies that take financial and/or physical responsibility for collecting, recycling, reusing, or otherwise safely disposing of their products and packaging at the end of their useful life. J. Sustainability of Investments Whenever practicable, the City of Columbia Heights will avoid making investments in which the city and its employees stand to profit from the extraction, sale, transportation or consumption of fossil fuels or other known environmental hazards. The city will seek out a plan to divest current financial assets held in fossil fuels and reinvest these assets in more sustainable investment areas, such as clean energy when practicable. K. Future Focus This policy is intended to be a living document that will serve the City for years to come even while sustainability standards evolve. Future policy topics may include but are not limited to: guidelines on fleet vehicles, purchased 424 Item 18. landscape materials and services, city building retrofits, city infrastructure service and material procurement, and purchased energy. L. DEFINITIONS Environmentally preferable products and services as defined by the United States Environmental Protection Agency (US EPA) means products and services that have a lesser or reduced effect on human health and the environment when compared to competing products and services that serve the same purpose. This applies to raw material acquisition, as well as product manufacturing, distribution, use, maintenance, and disposal. The following attributes should be considered when determining whether a product or service is environmentally preferable:  Available locally: one or more businesses within the county/city or immediate surrounding areas can provide goods and services in a timely manner, and in sufficient quantity and quality to meet a specific department/agency need at a competitive cost.  Bio-based: commercial or industrial products (other than food or feed) that utilize plant-based contents and residuals but does not include products made from forestry materials.  Biodegradable: the ability of a substance, material, or product ingredient to readily decompose by the action of microbes. Being biodegradable does not mean that it is also compostable, however. While a biodegradable item may break down into smaller bits, these components may not be able to provide any nutrients when used as compost. For that reason, ‘compostable’ is preferred.  Chlorofluorocarbon (CFC) free: the family of compounds of chlorine, fluorine, and carbon. CFCs contribute to the depletion of the stratospheric ozone layer, and have been used as an ingredient for refrigerants, solvents, and for blowing plastic-foam insulation and packaging. The Montreal Protocol on Substances that Deplete the Ozone Layer calls for complete elimination of CFC production.  Compostable – capable of undergoing aerobic biological decomposition in a compost system, such that the material becomes visually indistinguishable and breaks down into carbon dioxide, water, inorganic compounds, and biomass.  Dioxin-free and furan-free – a group of chemical compounds that are classified as persistent, bio- accumulative, and toxic by the Environmental Protection Agency.  Durable, reusable or refillable  Energy efficient: a product that is in the upper 25% of energy efficiency for all similar products, or that is at least 10% more efficient than the minimum level that meets Federal standards.  Energy Star – the US EPA’s energy efficiency product labeling program: http://www.energystar.gov  Heavy metal free (i.e. no lead, mercury, cadmium) – products, materials, or ingredients that do not contain detectable or functional levels of toxic metallic elements.  Leadership in Energy and Environmental Design (LEED) – the self-assessing system developed by the U.S. Green Building Council designed for rating new and existing commercial, institutional, and high-rise residential buildings. Credits are earned for satisfying defined criteria and standards. Different levels of green building certification are awarded based on the total credits earned.  Light Emitting Diode (LED) – a highly efficient and long-lasting form of interior & exterior illumination.  Low toxicity – a chemical or material property indicating a minimal capacity to cause adverse health effects or environmental damage under typical exposure conditions. 425 Item 18.  Low volatile organic compound (VOC) content –  Made from renewable products – items manufactured from natural, bio-based materials that replenish themselves quickly, typically within a human lifespan (e.g., wood, plants, agricultural crops) rather than finite resources like petroleum.  Mindful of material types and lifecycles: o Post-consumer Material – a finished material which would normally be disposed of as a solid waste, having reached its intended end-use and completed its life cycle as a consumer item, and does not include manufacturing or converting wastes. o Post-consumer recycled material – material that has been discarded for disposal or recovery, having completed its life as a consumer item, and is used as a raw material for new products. o Pre-consumer Material – material or by-products generated after manufacture of a product is completed but before the product reaches the end-use consumer. o Recovered Material – fragments of products or finished products of a manufacturing process, which has converted a resource into a commodity of real economic value, and includes pre-consumer and postconsumer material but does not include excess resources of the manufacturing process. o Remanufactured Product – any product diverted from the supply of discarded materials by refurbishing and marketing said product without substantial change to its original form. o Reused Product – any product designed to be used many times for the same or other purposes.  Mindful of packaging use and disposal o Reduced packaging – reducing the quantity of materials used to package a product while ensuring its protection and integrity during transport and storage. o Reduced landfill and incineration of materials – the strategic, intentional minimization of waste sent to landfills or thermal treatment facilities, prioritizing waste prevention, reuse, recycling, and composting.  Polystyrene-free: commonly known as Styrofoam, non-recyclable packaging material  Recycling o Recyclable – a material or product that can be reprocessed, remanufactured, or reused. o Recycled Content – the percentage of recovered material, including pre-consumer and postconsumer materials, in a product. o Recycled Content Standard – the minimum level of recovered material and/or postconsumer material necessary for products to qualify as recycled products. o Recycled Product – a product that meets the City’s recycled content policy objectives for postconsumer and recovered material.  Reduce greenhouse gas emissions – the intentional, strategic, and practical measures taken to decrease the number of heat-trapping gases released into the atmosphere.  Refurbished/able to be refurbished – restoring a used item to a functional and aesthetically renewed state, extending its life and reducing environmental impact.  Source Reduction – the net reduction in generation of waste and toxic constituents.  Water efficient (water-saving products): products in the upper 25% of water conservation for all similar products, or at least 10% more water-conserving than the minimum level that meets the Federal standards 426 Item 18. Benchmarks:  City of New Brighton: https://www.newbrightonmn.gov/DocumentCenter/View/1910/New-Brighton- Climate-Action-Plan-110723  City of St Louis Park: https://www.stlouisparkmn.gov/business/zero-waste-packaging-ordinance 427 Item 18.