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HomeMy WebLinkAbout01-12-2026 City Council Meeting Packet CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Rachel James Justice Spriggs Laurel Deneen City Manager Aaron Chirpich City Hall—Council Chambers, 3989 Central Ave NE Monday, January 12, 2026 6:00 PM AMENDED AGENDA AGENDA ITEM A AND 22 AMENDED ON 1/12/26. CHANGES REFLECTED IN RED AND UPDATED DOCUMENTS ADDED TO PACKET. ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, or by using Microsoft Teams Meeting at ID 280 136 504 322 9, Passcode Sf6p5VF2. Additionally, members of the public may view the meeting live at columbiaheightsmn.gov/watch. For questions, please contact Administration at 763- 706-3610. Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763 -706-3610 to make arrangements. WELCOME/CALL TO ORDER/ROLL CALL MISSION STATEMENT Columbia Heights is a vibrant, healthy and connected City. We are here to actively support the community, deliver equitable services, build and strengthen connections, improve upon our past, and uphold our successes. We strive to be better and ensure Columbia Heights is a great place for everyone, today and in the future. Columbia Heights City Council and Staff Norms. While we are accountable to each other for these norms, the Mayor and City Manager will help us adhere to them with respectful reminders and reinforcement as needed. PLEDGE OF ALLEGIANCE "I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all." APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items submitted after the agenda preparation deadline.) PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Martin Luther King Jr. Day of Service Proclamation. Accepting Proclamation: Rose McGee, President & Founder, Board Director of Sweet Potato Comfort Pie. 1 City of Columbia Heights AGENDA January 12, 2026 City Council Meeting Page 2 CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager City Manager Response to December 8, 2025, Community Forum Concerns. COMMUNITY FORUM The Community Forum is an opportunity to address the City Council about items not scheduled for a public hearing. All speakers must provide their name and connection to Columbia Heights. In-person speakers should complete a form for the City Clerk and intr oduce themselves at the podium. Virtual speakers should send their information to the moderator via chat and turn on their camera when called. Comments are limited to five minutes. Disrespectful language is not allowed. The Council may ask questions or refer items for follow-up but typically does not take action during the forum. CONSENT AGENDA These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business. (The City Council will make motion to approve the Consent Agenda following the statement of all items.) 1. Approve December 8, 2025 City Council Meeting Minutes. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to approve the December 8, 2025, City Council meeting minutes. 2. Accept December 3, 2025, Library Board Minutes. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to accept the December 3, 2025, Library Board meeting minutes. 3. Accept October 6, 2025 Regular EDA Meeting Minutes. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to accept the October 6, 2025, EDA meeting minutes. 4. Accept November 10, 2025 Special EDA Meeting Minutes. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to accept the November 10, 2025, EDA meeting minutes. 5. Accept December 1, 2025 Regular EDA Meeting Minutes. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to accept the December 1, 2025, EDA meeting minutes. 2 City of Columbia Heights AGENDA January 12, 2026 City Council Meeting Page 3 6. Approval of Resolution 2025-01, Designating Official Depositories for the City of Columbia Heights. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to waive the reading of Resolution 2026-01, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-01, designating the official depositories for the City of Columbia Heights. 7. Approval of Resolution 2025-02, Accepting Certain Donations Received by the City of Columbia Heights. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to waive the reading of Resolution 2026-02, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-02, accepting donations received by the City of Columbia Heights. 8. Adopt Resolution 2026-03, Designating City Council Liaisons and Council President Appointments for 2026. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to waive the reading of Resolution 2026-03, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-03, appointing a Council President as well as Liaisons to City Boards & Commissions and External Boards. 9. Adopt Resolution 2026-04, Approving the Council Handbook for 2026. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to waive the reading of Resolution 2026-04, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-04, approving the 2026 City of Columbia Heights City Council Handbook. 10. Consideration Resolution 2026-05, for a Rental Density Cap Exemption for the Property at 4129 7th St NE. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to waive the reading of Resolution 2026-005, there being ample copies available to the public. MOTION: Move to adopt Resolution 2026-005, a resolution approving the single-family rental exemption request for the rental application at 4129 7th Street NE, Columbia Heights, MN 55421. 3 City of Columbia Heights AGENDA January 12, 2026 City Council Meeting Page 4 11. Consideration of Resolution 2026-09, Final Payment to the City of Minneapolis for 37th Avenue and 37th Place Reconstruction Project fro m Central Avenue to Stinson Boulevard. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to waive the reading of Resolution 2026-009, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-009 accepting the work for the 37th Avenue and 37th Place Reconstruction project, City Projects 2110 and 2306, authorizing the final payment of $1,045,229.17 to the City of Minneapolis, and amending the project budge t in the amount of $285,551 in net change orders approved by the City Manager under the City’s purchasing policy. 12. Authorize Payment of Eureka Construction Work Order #031, to Correct a 37th Place Stormwater Improvement in the amount of $38,414. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to authorize payment of Eureka Construction Work Order #031, to correct a 37th Place stormwater improvement in the amount of $38,414. 13. Renewal of Canvas Health Social Worker Contract. Presenting Item: Aaron Chirpich – City Manager MOTION: Move to authorize the City Manager and/or Police Chief to enter into an updated agreement with Canvas Health to provide two full-time mental health professionals to co- respond with police officers to individual in crisis calls for a cost of $137,000 annually. 14. Authorization to Purchase and Outfit Police Vehicle Presenting Item: Aaron Chirpich – City Manager MOTION: Move to authorize the Police Chief to purchase one 2026 Ford Utility Police Vehicle from the MN CPV vendor for $48,100, and to expend up to $34,900 for the outfitting and setting up of this vehicle for patrol use for a total cost of $83,000. 15. Approval of Public Safety Locker Replacement Presenting Item: Aaron Chirpich – City Manager MOTION: Move to authorize the Deputy Police Chief to purchase Space Saver lockers and installation from Mid-America Business systems in the amount of $161,855.24, and to contract for removal and electrical work as outlined above for a total cost of $171,952. 16. Approve 2026 Public Works Blanket Purchase Orders for Deicing Salt, Fuel, and Bituminous Asphalt. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to authorize the issuance of blanket purchase orders for calendar year 2026 for de-icing salt, fuel, bituminous asphalt, and refuse carts, in amounts consistent with the adopted 2026 Public Works budget. 4 City of Columbia Heights AGENDA January 12, 2026 City Council Meeting Page 5 17. Approve Public Works 2026–2029 Three-Year Contract for Roll-Off Material Disposal Services. Presenting Item: Aaron Chirpich City Manager MOTION: Move to approve the award of the Public Works 2026–2029 three-year roll-off material disposal contract to Walters Recycling and Refuse. 18. Designation of Legal Newspaper for 2026. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to designate Life as the City of Columbia Heights official legal newspaper for 2026. 19. License Agenda. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to approve the items listed on the business license agenda for January 12, 2026, as presented. 20. Rental Occupancy Licenses for Approval. Presenting Item: Aaron Chirpich, City Manager MOTION: Move to approve the items listed for rental housing license applications for January 12, 2026, in that they have met the requirements of the Property Maintenance Code. 21. Review of Bills. Presenting Item: City Manager Aaron Chirpich MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $2,646,775.78. PUBLIC HEARINGS This is the public’s opportunity to speak regarding this matter. Speakers that are in-person are asked to complete a Speaker Form and submit it to the City Clerk. Speakers attending virtually should send a request to speak with this information to the moderator using the chat function and wait to be called on to speak. When speaking, virtual attendees should turn their camera on. Speakers should limit their comments to five (5) minutes. Any comments made after the public hearing is closed will not be considered by the City Council and will not be included as part of the formal record for this matter as the item will have been voted on and the item formally closed by the Council. No Public Hearings. 5 City of Columbia Heights AGENDA January 12, 2026 City Council Meeting Page 6 ITEMS FOR CONSIDERATION Ordinances and Resolutions 22. Consideration of Resolution 2026-007, Sale of Bond Series 2026A. Presenting Item: Mitchell Forney Community Development Director MOTION: Move to waive the reading of Resolution 2026-007, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-007, a resolution awarding the sale of taxable general obligation tax increment refunding bonds, series 2026a, in the original aggregate principal amount of $7,490,000; fixing their form and specifications; directing their execution and delivery; providing for their payment; authorizing the execution of documents in connection therewith; and providing for the payment of bonds refunded thereby. 23. Consideration of Resolution 2026-08, Approving the Development Assistance Agreement for 4300 Central Ave Ne. Presenting Item: Mitchell Forney, Community Development Director MOTION: Move to waive the reading of Resolution 2026-008, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-008, a resolution approving a development assistance agreement with the Columbia Heights Economic Development Authority and Alatus Columbia Heights II LLC. Bid Considerations No Bid Considerations. New Business and Reports No New Business or Reports. ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 6 Columbia Heights City Council and Staff Norms While we are accountable to each other for these norms, the Mayor and City Manager will help us adhere to them with respectful reminders and reinforcement as needed. Behavioral Norms 1. We will assume others best intentions. 2. We will exercise humility. 3. We will praise publicly and criticize privately. 4. We will focus on the policy and not personalities. 5. We will do our best to de-escalate contentious interactions. 6. We will provide reasonable notice to the Mayor and City Manager of any changes or additions we wish to make at a Council meeting so that the Mayor is prepared to manage the meeting. 7. We will show respect for one another by: a. Paying attention to others when they are speaking. b. Not interrupting others. c. Listening to understand others, not simply to respond to them. d. Honoring each other in public and protecting one another in their absence. e. Not bullying others. Operational Norms 1. Council members and staff will respect the Mayor’s role to chair our meetings by: a. Waiting to be called on before speaking so that others can consider our contributions. b. The Mayor and City Manager will bring closure to policy discussions, public comment, and other similar “final word” situations. 2. Once a decision has been made by the Council, we will support the implementation of that decision even if we did not support the decision itself. 3. If Council has a request of staff, they will direct their request to the City Manager and the Division Director for coordination with staff unless the City Manager decides otherwise. 4. If Council has a question about a staff member, they will raise that with the City Manager privately before raising it publicly. 5. When Council is considering a topic, it is incumbent upon Council members to ask sufficient questions to ensure they are making informed decisions. 6. Council and staff will address each other by their titles when engaging each other in any official capacity and will use first names in informal settings. 7 PROCLAMATION Recognizing January 19, 2026, as Martin Luther King Jr. Day The City of Columbia Heights honors the life and legacy of Dr. Martin Luther King Jr., whose vision of justice, dignity, and the “Beloved Community” continues to guide communities striving toward equity, compassion, and mutual respect. Dr. King reminded us that lasting change is built through nonviolence, service, courage, and love for humanity. Martin Luther King Jr. Day is both a time of remembrance and a call to action—an opportunity to lift up leaders who embody these values through service to others and commitment to healing in the face of injustice. Rose McGee, founder of the Sweet Potato Comfort Pie Organization, lives out Dr. King’s vision through her powerful practice of compassion and connection. In 2014, following the killing of Michael Brown in Ferguson, Missouri, Ms. McGee loaded her car with sweet potato comfort pies and traveled to the site of the tragedy, offering comfort grounded in culture, presence, and care. Through that experience, Ms. McGee discovered that the pies were far more than a gesture of kindness—they became a catalyst for healing, dialogue, and understanding. She has since forged a practice she calls “baketivism,” using food as a bridge to foster racial healing, courageous conversations, and community connection. Today, the Sweet Potato Comfort Pie Organization includes a wide range of programs dedicated to nurturing empathy, addressing racial trauma, and growing the Beloved Community that Dr. King envisioned—one rooted in justice, dignity, and shared humanity. Now, therefore, I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby proclaim this day as a recognition of Martin Luther King Jr. Day in the City of Columbia Heights and honor Rose McGee for her leadership, compassion, and steadfast commitment to building Beloved Community through service, healing, and love. In Columbia Heights, we celebrate culture, community, and connection. We honor the diversity of our residents and the traditions they bring. Let this proclamation reflect our ongoing commitment to belonging, equity, and shared humanity in our City. ________________________________ Amáda Márquez Simula, Mayor January 12, 2026 8 Item A. CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Rachel James Justice Spriggs Laurel Deneen City Manager Aaron Chirpich City Hall—Council Chambers, 3989 Central Ave NE Monday, December 08, 2025 6:00 PM MINUTES The following are the minutes for the Meeting of the City Council held at 6:00 pm on Monday, December 08, 2025, in the City Council Chambers, City Hall, 3989 Central Avenue NE, Columbia Heights, Minnesota WELCOME/CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 6:00 pm. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Spriggs; Councilmember James Absent: Councilmember Deneen Also Present: Aaron Chirpich, City Manager; Mitchell Forney, Community Development Director; Sara Ion, City Clerk; Joe Kloiber, Finance Director; Travis Lutz, Assistant City Attorney; Adam Hardy, Landlord/property owner; Patrick McVary, City resident; Stacy McVary, City resident; Eric Paulson, City resident; Bashir Siyad, City resident; Mark Veronikas, City resident MISSION STATEMENT Columbia Heights is a vibrant, healthy, and connected City. We are here to actively support the community, deliver equitable services, build and strengthen connections, improve upon our past, and uphold our successes. We strive to be better and ensure Columbia Heights is a great place for everyone, today and in the future. A. Columbia Heights City Council and Staff Norms. While we are accountable to each other for these norms, the Mayor and City Manager will help us adhere to them with respectful reminders and reinforcement as needed. PLEDGE OF ALLEGIANCE "I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all." APPROVAL OF AGENDA Motion by Councilmember Buesgens, seconded by Councilmember James, to approve the Agenda as presented. All Ayes, Motion Carried 4-0. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Universal Declaration of Human Rights Proclamation. 9 Item 1. City of Columbia Heights MINUTES December 08, 2025 City Council Meeting Page 2 Mayor Márquez Simula proclaimed December 10, 2025, as Universal Declaration of Human Rights Day and read the City’s proclamation. She explained that there are 30 Universal Declarations of Human Rights. The Council read the declarations. CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Councilmember James shared that many community members have had a scary week due to threats of harassment and difficulties with the Federal Law Enforcement. She noted that she attended the EDA meeting, the Council work session, the Columbia Heights and Frid ley Business Council meeting, a meeting with leaders in the community about community gardens, the high school musical , the League of Women Voters Holiday Social, and an event with Mayor Márquez Simula and the mayor of Mounds View. Councilmember Buesgens announced that HeightsNext would be hosting the Buy Nothing event on December 14th from 4:00-7:00 pm at Murzyn Hall. The event will have holiday-related items. She stated she attended the Parks and Recreation Commission meeting and the high schoo l’s musical. Councilmember Spriggs stated he attended the EDA meeting, the Council work session, and the quarterly business council meeting. Mayor Márquez Simula shared that she attended the Regional Council of Mayors meeting, the League of Women Voters luncheon, and the listening session with the mayor of Mounds View and families from Annunciation School. She explained that the stories from the families were heartbreaking, and the Council is talking about ways to support legislators in reducing large capacity weapons. She noted that the City hosted the North Metro Business meeting , the Library Board meeting, the EDA meeting, and the Council work session meeting. Mayor Márquez Simula read a statement regarding recent ICE activity. She highlighted that immigrants have continued to strengthen the City. She noted that she stands with every immigrant family. Increased ICE activity, including reports of racial profiling and actions taken without clear warrants, has caused fear among families, students, and businesses. Immigration is a part of the City’s history and identity. She condemned the deployment of ICE agents to the City and metro area. She urged federal lawmakers to reverse the approach and to protect the civil liberties of Minnesotans everywhere. Report of the City Manager City Manager Chirpich noted that the holiday train is coming to town on Sunday, December 14th, at 8:00 pm. The train will stop at Lions Park between 37th Avenue and Stinson Boulevard. The holiday City tour takes place on Tuesday, December 16th, from 5:00-6:30 p.m. The event includes a festive fire truck and special guests who will be touring the City. The route can be found on the City’s website and Facebook page. After the tour, festivities will continue at Murzyn Hall at 5:30 pm with free cocoa, cider, cookies, crafts, and more from 6:00-8:00 pm. A special guest will be available for holiday photos. 10 Item 1. City of Columbia Heights MINUTES December 08, 2025 City Council Meeting Page 3 City Manager Chirpich stated that the community is invited to attend an open house regarding the future of Sullivan Lake Park on January 7th, from 6:00-7:00 pm at City Hall. There will also be an online survey for the community to provide feedback on the park concepts that are being moved forward. He reminded the community about winter parking regulations. Crews will be removing snow during the day and encourage people to move their vehicles until the street has been cleared curb to curb. Mayor Márquez Simula mentioned that the Council discussed during a work session the possibility of having a winter parking listening session. She added that they would let the community know when that will happen. 2. City Manager Response to November 24, 2025, Community Forum Concerns. City Manager Chirpich mentioned that there were two individuals during the last Community Forum who expressed concerns related to ICE activity in the City. The individuals had a meeting with the Police Chief following the Council meeting. City Manager Chirpich noted that there were questions regarding winter parking and parking on Gould Avenue and Peters Place. One question was regarding what the City’s winter parking regulations were. Between November 15 and March 15, it is unlawful to park or leave unattended automobiles, motor vehicles, recreational vehicles, or trailers on any public road or parkway within the City between 2:00 - 6:00 am unless a permit has been issued for that vehicle. The rules also apply for March 16th through May 1st during snow events producing 2 or more inches of snow. City Manager Chirpich explained that there was a question regarding where winter parking permits could be purchased. Individuals can apply for winter parking permits on the City’s website. City Manager Chirpich stated there was a question regarding how the City enforces winter parking restrictions. Generally, on a regular basis, the City’s Police Department patrols City streets to identify infractions, issue tickets, and authorize towing of vehicles that are violating the winter parking restrictions. There was a question regarding why the City is not issuing a ticket for each vehicle that violates the rules every night. The City uses a grid system to ensure that each neighborhood is patrolled on a regular basis in a fair and equitable manner. The City does not have a dedicated parking enforcement team and does not have sufficient staff to patrol every street for every par king violation each night. It is common for the plowing crew to coordinate with the police in areas of greater concern that need immediate attention. City Manager Chirpich noted that there was a question regarding how the parking conditions on Gould Avenue and Peters Place were different this year from previous years. The City implemented year- round parking regulations on Peters Place and Gould Avenue in 2025. The regulations include several no-parking zones and ensure that driveways and trash cans are not blocked by parked vehicles. City Manager Chirpich mentioned that there was a question regarding what residents could do to help make sure plows can clear the streets. Residents are welcome to call the non-emergency police dispatch line to report a snow or winter parking-related infraction. The phone number is 763-427- 1212. He added that there was a question on what residents can do if they notice a vehicle without 11 Item 1. City of Columbia Heights MINUTES December 08, 2025 City Council Meeting Page 4 ADA or handicap accessibility plates or hang tags that is parked in those designated spaces. He encouraged residents to call the non -emergency number. City Manager Chirpich stated there was a question about whether the police try to contact vehicle owners before issuing or towing vehicles. It is past practice for the police to get a hold of vehicle owners before towing as an effort to educate residents on the Ordinance. The procedural manual has been updated in the snow emergency response guidelines to remove that. City Manager Chirpich explained that there was a question about using the library parking lot as public parking. The library parking lot is reserved for library patrons and City activities and is not available for public parking. The City has two free public parking lots that are near the area. He added that there was a question on whether the City anticipated any updates to the parking regulations in the City Code. Staff have noted several parking standards and regulations in City Code that could benefit from a review, but there is no timeline for the process. City Manager Chirpich stated that there were concerns about the fan noise at City Hall. The City received updated plans for November 19th regarding the progress of the project. The redesigned plan would include changes to the ductwork with the fans. The goal is to complete the project before the cooling system is needed. Mayor Márquez Simula encouraged residents to call the non-emergency number or call 911 and tell the dispatcher that it is not an emergency so that there can be data collected on the issue. COMMUNITY FORUM Mark Veronikas, City resident, expressed concern regarding plows not being able to plow Peters Place and Gould Avenue due to cars parked on the street. Between the two streets, there were 15 cars snowed in. He added that there was a semi-truck that was blocking half of the alleyway. He called the non-emergency number, and the police officer spent 45 minutes trying to contact the semi -truck driver. After the semi-truck driver moved the vehicle, the police officer drove down the street and did not issue a ticket for the 15 vehicles that were parked on the street. He suggested that the library charge people to park overnight until the library opens. That way, it would provide fun ds for the library that the City does not need to pay for, and could lower taxes. He added that the semi-truck blocked his alleyway for a second time. Bashir Siyad, City resident, stated that there is parking on only one side of the street on Monroe Street. He wondered why parking was only allowed on one side of the street. CONSENT AGENDA Council member James pointed out item 10 and asked if the two options for where the lift station would go were examples of where they could go. City Manager Chirpich agreed that it was an example of where they could go. He added that he expects that it would be moved further s outh to be closer to the parking access for ease of maintenance. Mayor Márquez Simula pointed out item 11 regarding the license agenda. She expressed her understanding that the paperwork can take some time to get in. She thanked the staff for their work. 12 Item 1. City of Columbia Heights MINUTES December 08, 2025 City Council Meeting Page 5 Motion by Councilmember Spriggs, seconded by Councilmember James, to approve the Consent Agenda as presented. All Ayes, Motion Carried 4-0. 1. Approve November 24, 2025, City Council Meeting Minutes. MOTION: Move to approve the November 24, 2025, City Council meeting minutes. 2. Approve December 1, 2025, City Council Work Session Meeting Minutes. MOTION: Move to approve the December 1, 2025, City Council Work Session meeting minutes. 3. Accept January, April, and July 2025 Charter Commission meeting minutes. MOTION: Move to accept the January, April, and July 2025 Charter Commission meeting minutes. 4. Accept August 27, 2025, Park & Recreation Commission Minutes. MOTION: Move to accept the August 27, 2025, Park & Recreation Commission minutes. 5. Accept November 5, 2025, Library Board Minutes. MOTION: Move to accept the November 5, 2025, Library Board meeting minutes. 6. Adopt Resolution 2025-90, Establishing the City of Columbia Heights Fee Schedule for 2026. MOTION: Move to waive the reading of Resolution 2025-90, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2025-90, approving the 2026 City-Wide Fee Schedule. 7. Adopt Resolution 2025-91, Establishing Precinct Polling Locations. MOTION: Move to waive the reading of Resolution 2025-91, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2025-91, establishing precinct polling locations. 8. Adopt Resolution 2025-92, Approving Legal Services Contract for 2026. MOTION: Move to waive the reading of Resolution 2025-92, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2025-92, authorizing the City Manager to enter a contract with Barna, Guzy, and Steffen (BGS) for Legal Services for 2026. 9. Adopt Resolution 2025-93, Setting the Sale of Bond Series 2026A. MOTION: Move to waive the reading of Resolution 2025-93, there being ample copies available to the public. MOTION: Move to adopt Resolution 2025-93, being a resolution providing for the issuance and sale of taxable general obligation tax increment refunding bonds, series 2026A, in the proposed aggregate principal amount of $7,635,000. 13 Item 1. City of Columbia Heights MINUTES December 08, 2025 City Council Meeting Page 6 10. Approval of Contract for Professional Services for Lift Station and Water Main Improvements at Sullivan Lake Park. MOTION: Move to award the Sullivan Lake Park Lift Station and Water Main Improvements, City Project No. 2608, to the consulting firm of ISG Inc., based upon their qualified, responsible proposal for a cost not to exceed $130,500. 11. License Agenda. MOTION: Move to approve the items listed on the business license agenda for December 8 , 2025, as presented. 12. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for December 8, 2025, in that they have met the requirements of the Property Maintenance Code. 13. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $1,615,028.24. PUBLIC HEARINGS 14. Resolution 2025-86, Renewal of SJB Enterprise’s Currency Exchange License. Item Presented by Community Development Director Mitch Forney. Community Development Director Forney stated on October 31st, City staff received the attached letter from the Minnesota Department of Commerce regarding the renewal of SJB Enterprise’s (dba Your Exchange) Currency Exchange License. Th e letter in the Agenda Packet outlines the City’s role in reviewing the application and submitting a decision to the State. Community Development Director Forney explained that the City does not have a dedicated currency exchange license, nor do we independently license check-cashing businesses. However, as outlined in the attached letter and pursuant to Minnesota Statutes Chapter 53A.04, it is the City's responsibility to review the renewal application and forward a decision to the State within 60 days. As part of the State's review, the application includes: - Background checks conducted by the Minnesota Bureau of Criminal Apprehension, - A fee schedule for services provided by the business, - A $10,000 surety bond valid through December 31, 2026, and - The $500 renewal fee. Community Development Director Forney noted that staff have reviewed the application and supporting materials submitted to the State and have found them to be complete. Minnesota Statutes Chapter 53A.04 delegates authority to the City for reviewing and 14 Item 1. City of Columbia Heights MINUTES December 08, 2025 City Council Meeting Page 7 providing a decision on currency exchange licenses. The statute states that the City must provide published notice of its intention to consider the license renewal and solicit testimony from interested parties, including community members. The statute further requires the City to make a determination based on whether the licensee meets all applicable City codes. Community Development Director Forney stated that in reviewing the renewal application, staff considered: - Compliance: No significant compliance issues were identified in the submitted materials. - Background Checks: The owners and officers passed the State’s required background checks. - Community Impact: In consultation with the Police Department, the business has not been associated with a high call volume or significant community disturbances. Mayor Márquez Simula opened the Public Hearing. Motion by Councilmember James, seconded by Councilmember Buesgens, to close the public hearing and waive the reading of Resolution 2025-86, there being ample copies available to the public. All Ayes, Motion Carried 4-0. Motion by Councilmember James, seconded by Councilmember Spriggs, to adopt Resolution 2025-86, being a Resolution of the City Council of the City of Columbia approving the license renewal of SJB Enterprises Currency Exchange License. All Ayes, Motion Carried 4-0. 15. Resolution 2025-89, Adopting a Budget for the Year 2026, Setting the City Levy, Approving the HRA Levy, and Approving a Tax Rate Increase. Item Presented by Finance Director Joe Kloiber. Finance Director Kloiber stated as required under the City Charter, the City Manager provided the City Council with a proposed 2026 budget in August 2025. That document, available on the City’s website, explains the proposed 2026 budget with 114 pages of summary and detailed information, including comparisons to the current year and two prior years. This information was then reviewed at three Council work sessions (September, October, November) Finance Director Kloiber noted that preliminary approval by the City Council of the proposed 2026 budget and tax levy was made by Resolution 2025-68. Based on that preliminary approval, Anoka County mailed in November a notice to each property owner listing their property’s share of the proposed 2026 City property tax levy. Those County notices also report the proposed 2026 property taxes for all other applicable jurisdictio ns (county, school district, HRA, and other special taxing districts). Finance Director Kloiber explained that the proposed 2026 gross tax levy is a 9.2% increase in the amount received by the city. The annual portion of the City tax levy subsidized by the 15 Item 1. City of Columbia Heights MINUTES December 08, 2025 City Council Meeting Page 8 Metro Area Fiscal Disparities program will increase by 13% for 2026, under the State formula for that program. These two changes combine to yield an 8.2% average increase to local property owners for the portion of the City levy. Under state statute, the City Council cannot adopt a final 2026 tax levy greater than the amount reported by Anoka County in the notices sent to each property owner in November. Finance Director Kloiber stated that through the budget review process, the City Council identified two functional areas to increase service levels, potentially beyond those included in the 2026 budget proposed by the City Manager. These are additional remediation of wear and tear at the Murzyn Hall recreation center and staffing increases at the City Library. Staff and the City Council then reached a consensus that staff will initially develop work plans to address these matters, and then , if additional resources are required to implement those plans in 2026, staff will request the City Council to amend the 2026 budget as needed at that time. More specifically, in regard to these two functional areas:  The one-time nature of the expected updates to Murzyn Hall will be funded by appropriating additional fund balance for use from Government Buildings Fund 411, once the scope of the project is firm.  In the most recent years, the primary staffing challenge for the City Library has been filling vacancies and retaining staff. Management is reviewing strategies for addressing this, including restructuring scheduled hours per week, position grades, etc. Additional ongoing resources may be a part of the solution to these staffing issues, but the dollar amount, if any, cannot currently be determined. Finance Director Kloiber stated staff recommends adopting the 2026 budget and final tax levy as shown in Resolution 2025-89, which are the same amounts as preliminarily approved by prior Resolution 2025-68. Mayor Márquez Simula opened the Public Hearing. Stacy McVary, City resident, noted that Finance Director Kloiber stated that there were residents outside of the area who subsidize the tax. She asked for more clarity on the matter. Finance Director Kloiber clarified that it is property owners instead of residents. The metro area, under State law, has a revenue-sharing agreement where a certain percentage of the commercial and industrial property tax base is shared among metro jurisdictions. Some communities had a lot of commercial properties, while neighboring communities that did not have as much commercial development bore greater needs because they had more services required. Ms. McVary asked if the agreement was evaluated each year. Finance Director Kloiber replied that there is a formula and State law that is updated based on the prior year tax levy. Adam Hardy, Landlord/Property owner, asked how often property values are looked at and considered. Finance Director Kloiber replied annually. Each spring, the City holds a board of appeals. Each property owner is mailed a statement of proposed value. During the board of 16 Item 1. City of Columbia Heights MINUTES December 08, 2025 City Council Meeting Page 9 appeals, property owners are given an opportunity to question their evaluation. The County staff who conduct the property evaluations are present in the meeting to answer questions. The County staff has a goal to see 20% of the properties. Over the course of five years, they see all of the homes. During a year when a home is not physically seen, the County has a pricing model based on recent sales that estimates the value of the property. Mr. Hardy asked if the new apartment buildings that are going in would be subsidized with a lower tax value. Finance Director Kloiber replied that most of the development in the City has some incentive. City Manager Chirpich replied that the new apartment buildings benefited from tax increment financing. The developer receives a tax break based on development agreements. It is a way for the City to level the playing field to promote redevelopment. He explained that the State recently changed the tax rate that affordable housing projects pay to a significantly lower rate than all other property classifications. The idea was to incentivize housing development by the State. Mr. Hardy explained that he invests in properties in the County. The City’s portion of taxes is twice the amount as Blaine, Coon Rapids, and Anoka, based on the value of the houses. He asked why his Columbia Heights house is twice the amount in City taxes as his property in Blaine. He noted that the houses have a similar value. Finance Director Kloiber replied that the library is the only municipal library in Anoka County, and it takes up part of the budget. Other communities do not have their City levy funding the library. The County is levying on other cities for the library. He mentioned that he would follow up with Mr. Hardy to provide more insight. He explained that it is difficult to compare the value of a house in different cities. It is more useful to compare the median values between the communities. He added that there are varying levels of services between communities. Mr. Hardy summarized that the City is a bedroom community and does not have the commercial and industrial development that other places have. Therefore, the brunt of the costs is taken by homeowners instead of companies. Hopefully, the affordable housing units will offset some of the homeowner costs. He noted that he looked at Edina Realty’s website, and there are two condos that are not valued properly, and homeowners take the brunt of it, which is why the taxes are double the amount from other communities. City Manager Chirpich mentioned that the condos are for sale. He added that the City is already developed, whereas other communities have room for development, which moves at a more rapid pace. Mayor Márquez Simula explained that many residents have wondered if the Medtronic site could be turned into a park. The property would be taxed based on the use, so if it were turned into a park, it would be tax-exempt, and the City would not receive the tax money from it. The City is old, which makes it difficult to put in new development because developers would be working with old systems underground, or there is no space for construction to happen. She thanked Mr. Hardy for his questions and mentioned that the County is present during the assessment hearings and is available to hear if the home is valued incorrectly. 17 Item 1. City of Columbia Heights MINUTES December 08, 2025 City Council Meeting Page 10 Bashir Siyad, City resident, stated he had the same question as Mr. Hardy regarding the tax valuation. He asked what the taxes were based on and explained that his taxes went up a lot. He added that property taxes keep coming up each year, and he wanted to gain an understanding. Finance Director Kloiber replied that if the County does not physically look at a home to determine the value, the County will rely on recent sales of other similar properties in the area to determine the property value. Between 2025 and 2026, residential properties in the City went up 3.5%. Mr. Siyad asked if the whole metro area was seeing higher property taxes, or if it was just in Anoka County. Financial Director Kloiber replied that there is a wide range of tax increases in 2026. It is difficult to compare across communities. Councilmember Buesgens explained that there are several reasons that the City’s taxes are higher. The City is an urban center, and the City only has 5% commercial property, which means the bulk of taxes falls on the residents. The previous Councils made a lot of cuts. There are a lot of old buildings that can no longer be patched up and need to be replaced. The housing values in the City have gone up significantly. Staff are coming before the Council, already making cuts. The City has a skeleton staff, and prices continue to go up since COVID. Patrick McVary, City resident, stated what due diligence the City does to ensure that it is providing the right services for the citizens, or developing services that may be needed. Mayor Márquez Simula replied that the City has boards and commissions of community members that volunteer their time to inform the Council and staff of what they are seeing in the community. She added that the City does community outreach to gather input and feedback from the community. She explained that she wants to steward the funds in the City well. City Manager Chirpich added that the City desires to have constant improvement to ensure that it is meeting the needs of the community. He explained that he wants staff to be curious, ask questions, and be more efficient with everyone’s resources. He noted that the Council, division heads, and staff get together to review the primary goals for the next two years and assess if they need to make any changes. He read the core strategies , which include: A community that grows with purpose and equity; high-quality public spaces that are safe and accessible that are built for everyone; safe, engaged, effective, and forward thinking; a resilient and prosperous economy; and an inclusive and connected community. Councilmember Spriggs explained that the tax increases are seen across the nation. He stated that there is a rise in inflation, and there have been cuts in State and Federal funding programs and grants. Therefore, the City has to decide to keep the services stable and raise taxes, or cut services to keep taxes stable. Finance Director Kloiber noted that in 2026, the City is making a change from using street assessments to finance street construction . The street construction would be paid for with a tax levy. The shift comprises about a third of the increase for 2026. A third of the tax increase is due to the increase in the cost of living and two additional positions at the City. 18 Item 1. City of Columbia Heights MINUTES December 08, 2025 City Council Meeting Page 11 Councilmember James acknowledged that the tax increase is a hardship. Half of the budget is for public safety. There have been years of underinvestment in basic services over the years. If the City cuts services or delays maintenance, it will cost more in the future. Everything the City is doing in the budget is are backbone items that have to get done; it does not include extra items. She noted that there are property tax refunds that are available. She explained that the City is working for efficiencies, advocating for sustainable revenue sources at the State and Federal levels. Eric Paulson, City resident, asked if the budget for 2026 reflected the costs for the new Public Works building. Mayor Márquez Simula replied that it does not, and the City is hoping for assistance from the State. City Manager Chirpich noted that there are some 2026 budget expenditures that are related to advancing the project, including the architectural and engineering plan development and the acquisition of the property adjacent to which is about $800,000 in the budget. Mayor Márquez Simula explained that there have been more calls to the Police and Fire Department than they were meant to handle. It is due to more mental health concerns and fewer medical areas for people to receive services. The City invested in a full-time social worker who was paid through grants. When the grant ended, the City decided to continue paying the social worker since it caused so many calls to the Fire and Police Department to go down, and it was successful. She added that the City received a grant for a therapy dog for the Police Department. Staff have been creative in how the City can access grants and provide services that the City can use. There will be an additional position for code enforcement. She explained that it is a long process for staff to go to a home to check on code enforcement. She added that the City does not have the staff to do it, so the new position will help with staff time. She explained that she wants to do things right and invest in the resources for the future. She stated that the staff work hard and expressed her pride in the staff. She noted that City staff are paid in an equitable way because the City wants to keep the staff that they have. She acknowledged that the tax increases are a financial hurdle. Motion by Councilmember Buesgens, seconded by Councilmember Spriggs, to close the public hearing and waive the reading of Resolution 2025-89, there being ample copies available to the public. All Ayes, Motion Carried 4-0. Motion by Councilmember Buesgens, seconded by Councilmember Spriggs, to adopt Resolution 2025-89, being a Resolution of the City Council of the City of Columbia adopting a budget for the year 2026, setting the city levy, approving the HRA levy, and approving a tax rate increase. All Ayes, Motion Carried 4-0. ADJOURNMENT Motion by Councilmember James, seconded by Councilmember Spriggs, to adjourn. All Ayes, Motion Carried 4-0. Meeting adjourned at 7:53 pm. 19 Item 1. City of Columbia Heights MINUTES December 08, 2025 City Council Meeting Page 12 Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 20 Item 1. COLUMBIA HEIGHTS PUBLIC LIBRARY 3939 Central Ave NE, Columbia Heights, MN 55421 BOARD OF TRUSTEES: MEETING MINUTES Wednesday, December 3rd, 2025 Approved 1/7/2026 ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wished to attend could do so in-person, or via Microsoft Teams by entering Meeting ID 254 921 776 562 0 and passcode QP35BK9R at the scheduled meeting time. For questions, please contact Administration at 763-706-3610. The meeting was called to order in the Library Community Room by Melanie Magidow at 5:30pm. Members present: Melanie Magidow; Theresa Strike; Chris Polley. Members remotely present: Amáda Márquez Simula (City Council Liaison). Members absent: Olga Herrera; Amina Maameri. Others present: Renee Dougherty (Library Director); Nick Olberding (Board Secretary). Public present: N/A. 1. The Agenda was approved with correspondence from Mary Thies added to the Community Forum. 2. The Minutes from November 5, 2025, Library Board Meeting were moved and approved. 3. Review of 2025 Operating Budget: 91.51% of the year completed and 86.43% of the budget expended. a. Cent. Garage Repair and Parts (42280) & Garage Labor Burden (44050): Backup power generator maintenance costs will be attributed to these two budget lines. Community Forum: Opportunity for public input. One comment e-mailed to the Mayor; no public in attendance. The CHPL website now has a contact form to submit questions or concerns: https://chplmn.org/board Mary Thies Correspondence (11/13/25): Mary visited the Library last month for the first time in years and was disappointed in the atmosphere (consisting of children running/playing, adults talking on their phones and to each other, teens playing videogames on the public computers, and staff assisting patrons at regular volume). Based on the description, staff assumed that she must have visited during the period after school lets out (the busiest time of the day/week) and although staff always tries to maintain a peaceful environment in the Library, the volume and activity in the building ebbs and flows all the time. Staff do what they can to keep kids from running outside of the children’s area and ask adults to take loud conversations into a private room, the lobby, or outside--when there’s a lot of people and activity, there is only so much that can be done. Libraries are not as quiet as they once were; in addition to a place for study, we’re a third place for people in the community to work, relax, play, socialize, and merely exist without the expectation of spending money. Although we are sorry Mary was disappointed in the environment during her visit, there are many times during any given week which would be quieter and likely more favorable to her. Amáda has replied to Mary and it was suggested that Renee should also reach out to invite Mary back at another time. Old Business: 4. Approve Revisions to the Collection Development and Management Policy: The Board reviewed the policy which Renee created with input from last month’s meeting, related policies from Anoka County and local independent public libraries. The Board approves of the more general and broad approach to the policy which should be clearer internally and externally. With two Board members missing tonight and the Library’s two librarians yet to review the changes, it was decided to table approval until next meeting. New Business: 5. Approve Library Board 2026 Meeting Dates: The dates presented remain on the first Wednesday of each month at 5:30pm in the Library Community Room. The last few years the July meeting has been preemptively cancelled, but since two of the three members in attendance have terms ending soon, they did not want to make the decision for the future Board (the July meeting can be revisited in the future for cancellation if 21 Item 2. desired). A MOTION was made to approve the meeting dates as presented; it was seconded and approved. 6. Approve 2026 Library Holiday/Closed Dates: The Board was presented the Holiday/Closed dates for 2026, which are the same occasions as last year with updated dates/days of the week. Not on the presented list, Renee expressed that we should also close early at 5pm on New Year’s Eve in 2026 similarly to all other libraries in the metro area. The Board discussed the possibility of being closed for Eid Al-Fitr/Eid Al-Adha as well, but it was noted that there are many various religious holidays that we stay open for and some would argue that celebrants of the holidays may want to visit the Library on those days and would prefer we remain open; also mentioned was the fact that we used to be closed on Good Friday but this has been discontinued. The Board agreed with all the proposed dates; a MOTION was made to approve the proposed closed dates with the amended early closing on New Year’s Eve (December 31, 2026); it was seconded and approved. 7. Approve 2026 CHPL Fee Schedule: The Board reviewed the proposed 2026 fee schedule which only had one change for black+white printing (from 10¢ to 20¢ per printed side); color prints would remain at 50¢. Renee stated that the change was proposed to match Anoka County Library (also increasing in 2026) and to offset an added tariff fee our print management provider is charging monthly for supplies. Renee researched other library systems in the metro, which confirmed that the new price is still competitive with other options: HCL [B+W:20¢/C:50¢…with limited free printing allowance for cardholders]; RCL [B+W:20¢/C:75¢]; SPPL [B+W:15¢/C:75¢]; FedEx Office [B+W:26¢/C:71¢]. The Board agreed that it was still a good value; a MOTION was made to approve the 2026 CHPL Fee Schedule; it was seconded and approved. It will now go to the City Council for final approval along with other department’s proposed fee schedules. Director’s Update: 8. September Board Report: Provided as an FYI. a. The Board commented on their endorsement of the EL Family Nights we continue to host with the local schools to orient new families to the Library’s services. b. The 2026 budget will soon be approved by the City Council; the property tax levies have been set, so the budget can only be reduced, not increased at this point. The City Council recommended that the Library and Parks & Recreation receive additional funding (to be assessed early next year) for increased programming, improvements, and staffing opportunities; more information to come. c. Chris forwarded contact information about Taho Sportswear, who do great work on the school district’s Hylander branded merchandise. 9. Board Books (what we’re reading, watching, playing, listening to, or simply recommend): a. Amáda: The Power of Bridging: How to Build a World Where We All Belong john a. powell b. Theresa: All the Young Men: A Memoir of Love, AIDS, and Chosen Family in the American South Ruth Coker Burks; The Fifth Elephant (Discworld series) Terry Pratchett c. Chris: Now We Are Six (youth book) A.A. Milne; La Haine (French) Mathieu Kassovitz (streaming on Kanopy) d. Melanie: The Italian Garden Charlotte Betts; Before Morning (youth book) Joyce Sidman e. Renee: The Women Kristin Hannah f. Nick: The Handmaid’s Tale Margaret Atwood; Fahrenheit 451 Ray Bradbury There being no further business, the meeting was adjourned at 6:20pm. Respectfully submitted, Nick Olberding Recording Secretary, CHPL Board of Trustees 22 Item 2. ECONOMIC DEVELOPMENT AUTHORITY City Hall—Shared Vision Room, 3989 Central Ave NE Monday, October 06, 2025 4:45 PM MINUTES The meeting was called to order at 4:45 pm by President James. CALL TO ORDER/ROLL CALL Members Present: Connie Buesgens; Laurel Deneen; Lamin Dibba (4:58 pm); Rachel James; Amáda Márquez-Simula (4:46 pm); Justice Spriggs; Marlaine Szurek Staff Present: Mitchell Forney, Community Development Director; Aaron Chirpich, City Manager; Sarah LaVoie, Administrative Assistant; Emilie Voight, Community Development Coordinator PLEDGE OF ALLEGIANCE CONSENT AGENDA 1. Approve the minutes of the regular EDA Meeting of September 02, 2025. 2. Approve financial reports and payment of bills for August 2025 – Resolution No. 2025-25. Motion by Deneen, seconded by Buesgens, to approve the Consent Agenda as presented. All ayes of present. MOTION PASSED. RESOLUTION NO. 2025-25 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF AUGUST 2025 AND THE PAYMENT OF THE BILLS FOR THE MONTH OF AUGUST 2025. WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its r ecords; and WHEREAS, the financial statements for the month of August 2025 have been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, 23 Item 3. City of Columbia Heights MINUTES October 06, 2025 EDA Meeting Page 2 Audits and similar documentation; and WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the State of Minnesota’s Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia Heights Economic Development Authority. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 6th of October 2025 Offered by: Laurel Deneen Seconded by: Connie Buesgens Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary BUSINESS ITEMS 3. Fire Suppression Grant Application (Sister Bud, LLC) Voight reported that in 2022, the EDA created the Fire Suppression Grant Program to assist local businesses with the expenses incurred when installing fire suppression systems within commercial buildings. Many of the commercial properties in Columbia Heights do not have fire suppression systems. Certain businesses and changes of use require the addition of fire suppression systems to existing buildings. Earlier this year, the EDA budgeted additional funds for the Fire Suppression Grant Program and increased the maximum available grant award per applicant from $30,000 to $50,000. Voight stated that one of the future tenants of 5011 University Ave has submitted an application for this grant program. The prospective tenant, Sister Bud, LLC, is a cannabis retailer that is currently working with the owner of the building to build out a cannabis retail space. Since this proposed new business occupancy requires a change of use, the new business is required to install a sprinkler system in the building. Additionally, since the new retail space will be located in a strip 24 Item 3. City of Columbia Heights MINUTES October 06, 2025 EDA Meeting Page 3 mall, the entirety of the strip mall must be sprinkled. This requirement is established via Minnesota State Statute Chapter 1306.0020 MUNICIPAL OPTION Subp. 2. “Existing and new buildings.” Voight noted that the applicant has provided more than the required two quotes from licensed fire protection contractors, as well as two quotes from water main contractors. The lowest bids for the project total $104,225. The quotes have been included in the meeting packet. In t he 2025 budgeting process, the EDA allocated $100,000 to the program and increased the amount accessible per grant award. So far in 2025, there has been one applicant who was awarded a grant of $30,000. This leaves $70,000 in grant funds available for the remainder of 2025. Voight mentioned that Staff recommend approval of the application at the maximum reimbursement allowance of $50,000. As demonstrated by the quotes provided by the applicant, the price of adding fire suppression systems is cost-prohibitive for small businesses. Installation of the required fire suppression system in the structure will help modernize the entire building, not solely the new retail space, and will help ensure that it can be used in a safe manner by current and future tenants. Questions/Comments from Members: Deneen asked if the applicant was required to get permission from each of the tenants for construction to occur. Voight replied that the applicant is required to get approval from the property owner before applying. She added that she is unsure if the property owner has communicated with the other tenants. Even if the grant is not approved, the applicant will be required to install sprinklers in order to have the business there. James asked if the business would receive their cannabis license. Buesgens pointed out that a tenant who was renting space in the building would be paying for the entire sprinkler system in the building. She mentioned that it would make more sense for the building owner to be paying for the sprinkler system. Forney replied that staff are not privy to what the financial agreement is, but ultimately, businesses come to the City to apply for the grant because they are the ones who are triggering the requirements. It is possible that the property owner would be paying for most or all of the sprinkler system. Buesgens stated that the property owner should be the one coming to the City for the grant and paying for the sprinkler system. Forney replied that often the property owner pays for the sprinkler system, but sometimes the business applies for the grant. Buesgens asked how many buildings in the city need updated sprinklers. Forney replied that almost all of them need this, since most of the existing commercial spaces were built before fire suppression systems were required. Szurek asked if the business would be growing marijuana on the property. Forney replied that they would be. Szurek pointed out that the sprinkler system would be important to hav e for this portion of the business. 25 Item 3. City of Columbia Heights MINUTES October 06, 2025 EDA Meeting Page 4 Motion by Spriggs, seconded by Deneen, to waive the reading of Resolution No. 2025-26, there being ample copies available to the public. All ayes of present. MOTION PASSED. Motion by Spriggs, seconded by Deneen, to approve Resolution No. 2025-26, a Resolution of the Columbia Heights Economic Development Authority, approving the form and substance of the Fire Suppression Grant Agreement, and approving authority staff and officials to take all actions necessary to enter the authority into the Fire Suppression Grant Agreement with Sister Bud, LLC. All ayes of present. MOTION PASSED. RESOLUTION NO. 2025-26 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FORM AND SUBSTANCE OF THE FIRE SUPPRESSION GRANT AGREEMENT, AND APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE AUTHORITY INTO THE FIRE SUPPRESSION GRANT AGREEMENT WITH SISTER BUD, LLC. WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development Authority (the “Authority”) have collaborated to create a certain Fire Suppression Grant Progra m (the “Program”); and WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and administer a series of grants to eligible commercial or industrial property owners and/or tenants for the purposes of revitalizing, rehabilitating, and restoring buildings, and increasing business vitality, economic performance, and public safety; and WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant Agreement. NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the Authority: 1. approves the form and substance of the grant agreement and approves the Authority entering into the agreement with Sister Bud, LLC. 2. that the City Manager, as the Executive Director of the Aut hority, is hereby authorized, empowered and directed for and on behalf of the Authority to enter into the grant agreement. 3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and directed to execute and take such action as they deem necessary and appropriate to carry out the purpose of the foregoing resolution. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 6th of October 2025 Offered by: Justice Spriggs Seconded by: Laurel Deneen 26 Item 3. City of Columbia Heights MINUTES October 06, 2025 EDA Meeting Page 5 Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary 4. NOAH Program Proposal Review Voight reported that following EDA discussions in February and June, staff are bringing forward a proposal for the creation of the Columbia Heights Naturally Occurring Affordable Housing (NOAH) Loan Program. As explained during the June EDA meeting, staff consulted with the Minnesota Center for Energy and Environment (CEE) for the program’s development. CEE is a nonprofit organization that partners with many Minnesota cities on housing grant and loan programs. Given its years of experience and its ongoing government partnerships across the Twin Cities metro area, CEE has both the capacity and the expertise necessary to act as a loan originator, loan servicer, and, as applicable for any projects not subject to City permitting, inspector. Voight explained that the EDA provided specific and substantial direction to staff for the program’s design during its June meeting. The Commission’s guidance included details about program form and function, loan amounts and terms, types of eligible properties, income and rental restrictio ns, and types of eligible project activities, amongst other items. Staff subsequently worked closely with the EDA’s legal counsel and CEE to develop a program that would incorporate the EDA’s guidance and respond to its intent. The attached draft program d ocuments reflect the EDA’s direction and have already been reviewed, revised, and approved by the EDA’s legal counsel and CEE. During tonight’s meeting, it is staff’s goal to gain EDA approval of the substantive details of the NOAH Loan Program, as laid out in these documents, and to obtain the EDA’s authorization to move forward with implementation in order to launch the program on January 1, 2026. Voight mentioned that staff and CEE have discussed program administration and established clear roles for the proposed partnership. Both the City and CEE will market the NOAH Loan Program. Both parties will also be involved at different points of each loan and project. To begin, when a property owner is interested in the program, they will apply directly with CEE and be guided through the application by one of CEE’s loan officers. The loan officer will answer any applicant questions concerning eligibility and will liaise with City staff for approval items such as the conforming/legal nonconforming use and “in good standing” requirements. Once a loan application has been approved, CEE will underwrite the loan and complete the closing process. Project work may begin following the closing. As soon as the project work is complete, CEE will again liaise with the City to arrange for final inspections as required by the types of activities completed using project funds. Following final inspections, the loan funds will be disbursed. CEE will invoice the City monthly for loan disbursements and administrative costs. Voight stated that for the initial launch, staff propose to fund the NOAH Loan Program through two sources: EDA Fund 408 for administrative costs and the City’s Local Housing Trust Fund for loans. At its September meeting, the EDA resolved to include $10,000 in Fund 408’s 20 26 budget for NOAH 27 Item 3. City of Columbia Heights MINUTES October 06, 2025 EDA Meeting Page 6 Loan Program administrative costs. The City’s Local Housing Trust Fund currently holds the City’s Local Affordable Housing Aid (LAHA) dollars, which have specific expenditure requirements that are well-suited for use for NOAH preservation but are not eligible for use for administrative costs. Voight noted that concerning the funding of the loans themselves, staff recommend using LAHA funds from 2024-2025 to fund Program Year (PY) 2026. Staff then recommend that in each subsequent year, the EDA dedicate a portion of – or all of – the City’s annual LAHA funds to support the loans in the following PY. For example, 2026 LAHA funds would fund PY 2027 loans, then 2027 LAHA funds would fund PY 2028 loans. The current draft program documents esta blish an initial contract period through December 31, 2028. Voight mentioned that at the close of the 2025 calendar year, the City’s Local Housing Trust Fund will contain approximately $533,126.67. This amount is comprised of the City’s 2024 and 2025 LAHA disbursements. For PY 2026, staff recommend budgeting $350,000.00 from the Trust Fund toward loans granted through the NOAH Loan Program. This would leave $183,126.67 of 2024 - 2025 LAHA funds undedicated, for use in other housing programs or projects. Barring shifts in legislative priorities, staff expect that the City will continue to receive LAHA funds annually, with an additional $390,000 (approx.) anticipated to be received in 2026. In the event that the State were to discontinue distribution of LAHA funds, the EDA would need to consider flexing funds from other strategies or programs. Voight stated that by granting approval at tonight’s meeting, the EDA is agreeing to a budget with CEE; specifically, it is confirming that it will dedicate $360,000 in funds (loan and admin costs) for the program. Since the City is in the middle of its annual budget process, staff do not recommend that the EDA amend the proposed 2026 Local Housing Trust Fund (Fund 205) expenditures in order to reflect the new program. At a later date, staff will bring forth an amendment to Fund 205, solidifying the decision by the EDA to dedicate $350,000 to the NOAH Loan Program. This is similar to 2025, in which the EDA established a budget amendment mid -year in order to better align its expenditures with the goals it defined at the beginning of the year. Questions/Comments from Members: Buesgens asked staff to explain the income requirements and why they change during the year. Voight replied that during the previous EDA meeting, the Commission indicated that they would like to target the lower end of the area median income allowed by the LAHA funds. The LAHA fund requirements state that 50% AMI should be prioritized before 80% AMI, but due to the way that loan applications come in the door, it is difficult to prioritize and also keep applications moving forward from an administrative perspective. Buesgens asked how many duplexes are in the City. Voight replied that staff would look into it. Buesgens asked how successful the program is in other cities. Voight replied that she spoke with the city of Fridley. They do not have the same program, but they have a similar home improvement program, and it is popular. Other cities use their LAHA funds in a variety of ways, so it is difficult to find an exact equivalent. She added that she expects there will be an initial period of time of evaluating how attractive the program is. She noted that the City will need to give the program 28 Item 3. City of Columbia Heights MINUTES October 06, 2025 EDA Meeting Page 7 time for the community to hear about the program and understand the criteria for it before assessing its effectiveness. Buesgens asked if applications would be slow in January and February. She pointed out that 80% AMI would kick in during March and that it may not meet the EDA’s goal to target 50% AMI. Forney replied that only 50% AMI would be able to apply during January and February each year, not only the first year. He added that after the first year, staff would be able to evaluate how many applications there are in January and February and see if the 50% priority time period would need to be extended. Dibba wondered how the City could distribute the information about the program to the community before January. Voight replied that the Community Development Department and the Communications Department will work closely together in order to get information out to the public. She added that it was also possible for the EDA to request to extension of the 50% priority time period to January through March. James stated she was in favor of extending the time period to March. She added that the language is not clear when it says eligible and ineligible borrowers. She wondered whether someone with a green card would be ineligible. She stated that as long as an applicant is a legal resident, whether a U.S. citizen or not, they should be eligible for the program. Szurek disagreed and stated the program should be for legal citizens of the United States. James explained that if someone has a green card, they are paying taxes, which goes into the State LAHA fund, which would make someone eligible to apply for the same programs as everyone else. Forney replied that it was a good point and something staff could speak to CEE about. James explained that the language should be clarified instead of saying “foreign national.” Buesgens stated she looked up “foreign national,” and it means “someone who is not a citizen of the country in which they are located or residing. For example, in the United States, a foreign national is someone who is neither a U.S. citizen nor a lawful permanent resident, of a green card holder.” James asked what would happen if someone lost their job in the middle of their rental agreement. She pointed out that the program eligibility is based on tax returns and asked how long it would take. Voight replied that all of the rental income verification occurs at the beginning of the application process. The information is provided by the applicant. If someone lost their employment for two months, the City would not know because there will not be weekly or monthly monitoring. James noted page 69, paragraph 1 of the Agenda Packet, which talks about the eligible use of funds. She mentioned that kitchen appliance replacement is on the list. She expressed her concern that it is not a permanent addition to a residence. Voight replied that it is addressed under ineligible use of funds, but staff could add clarification in the language. James suggested striking non-permanent appliances. Buesgens asked if it was possible to send a mailer out to all landlords that fit the requirements to 29 Item 3. City of Columbia Heights MINUTES October 06, 2025 EDA Meeting Page 8 let them know about the program. Forney replied that it was possible, and they could also send an email. James pointed out page 70 of the Agenda Packet under the budget notes, which mentions the prioritization visit. She asked if the CEE or the City conducted the visit. Voight replied that CEE would conduct the visit. James asked if there were translation services provided for the visits. Voight replied that they have not discussed that with CEE, but would ask them. Deneen asked if there were guidelines for the way that the landlord has performed in the past. Voight replied that the program guidelines include a good standing criterion, and information about conforming uses or legal non-conforming uses. Deneen asked if there were guidelines for how the funds must be spent across the rental. Buesgens explained that the loan cannot pay for any improvements for the owner’s unit if they live in an apartment unit or duplex. Dibba asked if there were any guidelines for an individual who owns multiple rental properties in the City. He asked how many applications would be allowed. Voight replied that the proposal says not more than one loan per property/borrower every five years. Buesgens asked if the program would limit property owners from receiving other funding sources to fund energy-efficient projects on the property. Forney replied that CEE partners with Home Energy Squad. When CEE does the visit, they will be able to provide the property owner with information about rebates and other financing mechanisms. Spriggs asked if there was a requirement for any specific testing to be done, such as lead or radon testing. Voight replied that it is not currently included in the program, but staff could speak with CEE to see if it is possible to include it in the program. The EDA agreed that they would be interested in staff looking into the possibility. James asked if the proposed changes for eligible uses, prioritization time period, and eligible borrowers could be amended in the proposal. Staff agreed. Motion by Márquez-Simula, seconded by Buesgens, to waive the reading of Resolution No. 2025-27 as amended, there being ample copies available to the public. All ayes of present. MOTION PASSED. Motion by Márquez-Simula, seconded by Spriggs, to adopt Resolution No. 2025-27 as amended, a Resolution of the Economic Development Authority of Columbia Heights, Minnesota, approving the creation and implementation of the Columbia Heights Naturally Occurring Affordable Housing (NOAH) Loan Program. All ayes of present. MOTION PASSED. RESOLUTION NO. 2025-27 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE CREATION AND IMPLEMENTATION OF THE NATURALLY OCCURRING AFFORDABLE HOUSING (NOAH) LOAN PROGRAM. 30 Item 3. City of Columbia Heights MINUTES October 06, 2025 EDA Meeting Page 9 WHEREAS, the City of Columbia Heights has a zoning code that permits multifamily dwellings in certain designated districts, resulting in a wide variety of sizes, styles, and configurations in the types of multifamily residential buildings that have been constructed throughout the city’s history; and WHEREAS, the timing and pattern of Columbia Heights’ development have resulted in an aging housing stock, particularly among small- to medium-sized multifamily buildings; and WHEREAS, many of these aging multifamily properties provide Naturally Occurring Affordable Hou sing (NOAH), unsubsidized rental housing that remains affordable due to market conditions rather than public intervention; and WHEREAS, NOAH units are critical components of the City’s housing ecosystem, offering affordable housing options to residents who may not qualify for or have access to income-restricted housing programs; and WHEREAS, the preservation and improvement of NOAH properties are essential to maintaining housing affordability and preventing displacement of low- and moderate-income residents; and WHEREAS, in 2024, the City of Columbia Heights established a Local Housing Trust Fund supported by State-allocated Local Affordable Housing Aid (LAHA) funds, and designated the Economic Development Authority (EDA) as the administrator of this Fund to support affordable housing initiatives within the City; and WHEREAS, the EDA has identified the need to preserve and improve NOAH properties through the creation of a dedicated Naturally Occurring Affordable Housing (NOAH) Loan Program (the “Program”) that provides financial assistance to multifamily property owners for necessary repairs and improvements, while ensuring continued affordability of units; and WHEREAS, due to limited staff capacity, the EDA seeks to partner with the Minnesota Center for Energy and Environment (CEE), a qualified program administrator, to support the successful implementation of the NOAH Loan Program, with CEE aiding in program design, un derwriting, compliance, and ongoing administration. NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the Authority hereby: 1. Approves the creation and implementation of the EDA’s Naturally Occurring Affordable Housing (NOAH) Loan Program; and 2. Approves the form and substance of the Columbia Heights Naturally Occurring Affordable Housing (NOAH) Loan Program Origination Agreement (the “Agreement”), the Program guidelines (Exhibit A), and the Program budget (Exhibit B); and 3. Authorizes the officers, employees, and other agents of the Authority to take all actions necessary to perform the Authority’s obligations under the Program Origination Agreement and Exhibits A and B as a whole, including, without limitation, all act s and things required of them by or in connection with this resolution, for the full, punctual, and complete performance of all the terms, covenants, and agreements contained herein. 31 Item 3. City of Columbia Heights MINUTES October 06, 2025 EDA Meeting Page 10 ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 6th of October 2025 Offered by: Amáda Márquez-Simula Seconded by: Justice Spriggs Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary 5. Executive Session: Develop or Consider Counteroffers for the Purchase of Real Property at 4024 - 4026 Central Ave NE. Closed per Minn. Stat. 13D.05, Subdivision 3(c). Motion by Buesgens, seconded by Dibba, to recess to an executive session to discuss Agenda Item 5 pursuant to Minnesota Statute 13D.05, Subdivision 3(c). All ayes. MOTION PASSED. Forney noted that the discussion is being recorded and will be added to the minutes , but the minutes will not be released until a later date. The EDA discussed the potential purchase of real property at 4024-4026 Central Ave NE. Motion by Deneen, seconded by Buesgens, to reconvene the open session. All ayes. MOTION PASSED. BUSINESS UPDATES a. SPAAR Key Communities Grant Homeownership Resource Night Recap Voight stated that the SPAAR event occurred on September 16th. The English and Spanish sessions were both recorded and are available on YouTube. She added that she would be following up with the attendees and everyone who signed up for the event but did not attend. SPAAR is excited to continue to partner with the City. b. Minnesota Housing Finance Agency 2025 Local Housing Trust Fund Grants Program Award Voight stated the City has been awarded $75,000, which will be matched with City funding and will be used for affordable housing. c. Community Entrepreneurship Program Update and Invitation Voight noted that the Community Entrepreneurship Program launched on September 20th, and the cohort is 32 people. The EDA and Council are invited to attend the graduation on November 1 st at 12:00 pm at Murzyn Hall. ADJOURNMENT 32 Item 3. City of Columbia Heights MINUTES October 06, 2025 EDA Meeting Page 11 Motion by Márquez-Simula, seconded by Spriggs, to adjourn the meeting at 5:57 pm. All ayes. MOTION PASSED. Respectfully submitted, _ Sarah LaVoie, Recording Secretary 33 Item 3. SPECIAL ECONOMIC DEVELOPMENT AUTHORITY MEETING City Hall—Shared Vision Room, 3989 Central Ave NE Monday, November 10, 2025 5:00 PM MINUTES The meeting was called to order at 5:00 pm by President James. CALL TO ORDER/ROLL CALL Members present: Connie Buesgens; Laurel Deneen; Lamin Dibba; Rachel James; Amáda Márquez- Simula; Marlaine Szurek Members absent: Justice Spriggs Staff present: Mitchell Forney, Community Development Director; Aaron Chirpich, City Manager; Emilie Voight, Community Development Coordinator PLEDGE OF ALLEGIANCE BUSINESS ITEMS 1. 4300 Central Avenue – TIF Pledge for General Obligation TIF Revenue Bonds Amended . Forney reported that during the summer of 2021, the City received word that Hy-Vee was interested in selling the property located at 4300 Central Avenue NE. The City moved to gain control over the site by working with Alatus, who agreed to purchase the property. In order to support the developer, the City provided funding in the form of a loan for the purchase and predevelopment costs related to the project. Alatus requested a total loan of $6,000,000, which covered the following items:  Land Acquisition – $4,500,000  Closing Costs – $105,200  City Fees – $50,000  Demolition – $671,686  Environmental Testing and Reports – $42,156  Geotechnical Testing and Reports – $35,000 Forney noted that rather than providing a direct loan, the City funded the project using borrowed funds from general obligation tax increment financing (TIF) bonds. Under this structure, the City issued the debt necessary for Alatus to purchase the property directly from Hy-Vee, with the City acting as the interim lender. Alatus is expected to repay the City’s loan when the project closes with permanent financing. Forney stated that in 2023, as the original bonds approached maturity, the City reissued a new set of temporary general obligation TIF bonds to pay off the original bond series and extend the loan timeline. This reissuance provided additional time for Alatus to complete prede velopment activities 34 Item 4. City of Columbia Heights MINUTES November 10, 2025 Special EDA Meeting Page 2 and pursue permanent financing for the project. The current bond cycle, issued in 2023, is now set to mature in February 2026. Forney explained that as the City approaches this upcoming maturity date, Alatus has not yet secured permanent financing and continues to work with the City on project planning. The overall scope of the project remains under discussion and is anticipated to be reviewed by the City Council at its December work session. Given the continued predevelopment status, staff are bringing forward the issuance of a new set of permanent general obligation TIF bonds to pay off the 2023 bonds and again extend the loan term to allow additional time for project development and financing. Forney noted that the new bonds will remain temporary, similar to the previous issuances, and all bond funds from each series will be repaid at the time of closing on the project’s first phase. Because the general obligation bonds are tax increment bonds, the City will again pledge tax increment to pay the debt service. The EDA administers the City’s TIF districts and receives the increment from the County. Therefore, the City is requesting that the EDA pledge an increment from the Alatus TIF district to the City for debt service payments on the new bonds. The formal mechanism for this arrangement is an amended TIF Pledge Agreement. The EDA’s counsel has prepared the attached amendment and resolution for the EDA’s review and approval. Forney stated that looking ahead, the City Council will consider the amended and restated loan documents at one of its meetings in November. Following that, the Council is expected to set the bond sale at its December meeting, with final bond approval anticipated at the first Council meeting in January 2026. Questions/Comments from Members: Márquez-Simula asked the Alatus representative if there were any updates. She added that MnDOT is doing construction and wondered if they had discussed with MnDOT about development opportunities. Barrett Corwin, Director of Development, replied that the financing environment since 2023 has been much better. He added that due to financing getting better, they have some “stokes in the fire” on what could happen on the site. He explained that Trader Joe's had been an option for the site, but they walked away from 13 total sites in the state. He explained that Alatus has a new site plan and is excited to show it to the City Council. The site plan would maintain the urban edge on Central Avenue and would provide more pedestrian experiences going down into the site. Mr. Corwin stated the first phase of the project would be somewhere between 260-300 housing units. Parking would not be exposed. He explained that they would build active uses so that it is an appealing building on every side. Many large grocery stores were not excited about the site, because they would like to see large, exposed parking areas. Bob Lux, Founder and Principal of Alatus, added that Mr. Corwin has already started a stormwater study and assessment. He noted that the cost to build structured parking for commercial spaces can get expensive, so they are looking at options within the site plan. He explained that they are in contact with MnDOT about the transit route and have received an acceptance letter for a right-in and right-out access onto the site 35 Item 4. City of Columbia Heights MINUTES November 10, 2025 Special EDA Meeting Page 3 from Central Avenue. The credit market is starting to unfreeze a little bit. Mr. Lux added that Mr. Corwin is working with a strategic partner that has a lower cost per capita that they can access, and would be another financing platform that can be utilized to get the project started. Chirpich added that it is advantageous at this juncture, where the City could have a more deeply engaged watershed district and have to integrate MnDOT’s concerns. Mr. Corwin explained that they did not fully appreciate the stormwater needs for the site and how it would benefit the City and neighboring cities. They expect to find some soft funds in order to construct the stormwater improvements on the site. He explained that they will get the stormwater data in 30-45 days and will be able to have options from an engineering standpoint. Szurek asked if they are looking for a different anchor tenant. Mr. Lux replied that they are looking for commercial tenants who they think can work on the site. Szurek asked if they were looking to do more rental residential housing rather than commercial businesses. Mr. Lux replied that they are still looking at options. Szurek mentioned that the project continues to get delayed, and the City is providing Alatus with the bonds to keep them going financially. She explained that they are not seeing the project moving forward. Mr. Lux expressed his understanding of the frustration and explained that he does not have a timeline until they can get a commercial tenant in the space or the City decides to just have residential spaces. Dibba asked Mr. Lux if any entities have been interested in the commercial space. Mr. Lux replied that they have identified that the City does not have a national daycare in the area of the site. He explained that he is speaking with daycare providers and medical office entities. Chirpich added that lending is starting to percolate. Mr. Lux explained that it is still tough to get ahold of funding and interest rates are still 2% higher than they should be. In the meantime, they are looking into other financing platforms. Deneen mentioned on the previous plan, there was a gym that had been identified. She asked if it was still a part of the current plan. Mr. Lux replied that it was not a part of the new plan. Deneen asked how the project's timeline would be impacted since Alatus has one project ahead of the City’s project. Mr. Lux replied that their financial partner decides which project goes next. Chirpich added that the City may need some more time if they are going to pivot significantly from commercial and prepare a Comprehensive Plan amendment. James asked when the item would come before the EDA again. Forney replied that the site plan would be presented to the EDA in December. James suggested that the EDA discuss the bonds during this meeting, before getting into the details of the site plan. Buesgens expressed her appreciation for the comments and explained that patience is part of the process. She added that she looks forward to seeing the revised plan. Mr. Corwin explained that since they are able to pivot and use phasing, it allows more options on how to move forward. It is possible to start building residential space and wait until a commercial tenant expresses interest in 36 Item 4. City of Columbia Heights MINUTES November 10, 2025 Special EDA Meeting Page 4 the site. James mentioned that she went to the Housing Forum at Metro Cities, and they had speakers from all of the community developments in the metro area. Nothing is getting built because of the climate. She agreed that the phasing delay could be helpful with the City. Motion by Márquez-Simula, seconded by Buesgens, to waive the reading of Resolution No. 2025-28, there being ample copies available to the public. All ayes of present. MOTION PASSED. Motion by Márquez-Simula, seconded by Buesgens, to approve Resolution No. 2025-28, a Resolution of the Columbia Heights Economic Development Authority, authorizing execution of a second amended and restated tax increment pledge agreement with the City of Columbia Heights relating to taxable general obligation tax increment refunding bonds, series 2026a. All ayes of present. MOTION PASSED. RESOLUTION NO. 2025-28 A RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, AUTHORIZING EXECUTION OF A SECOND AMENDED AND RESTATED TAX INCREMENT PLEDGE AGREEMENT WITH THE CITY OF COLUMBIA HEIGHTS RELATING TO TAXABLE GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2026A BE IT RESOLVED by the Board of Commissioners (the “Board”) of the Columbia Heights Economic Development Authority (the “Authority”) as follows: Section 1. Recitals. 1.01. The City of Columbia Heights, Minnesota (the “City”) has estab lished, and the Authority administers, the Alatus TIF District (the “TIF District”), a redevelopment district within the Downtown Central Business Redevelopment Project (the “Redevelopment Project”) within the City, pursuant to Minnesota Statutes, Sections 469.174 through 469.1794, as amended (the “TIF Act”), and adopted a tax increment financing plan for the TIF District (the “TIF Plan”). 1.02. Pursuant to the authority conferred by Section 469.178, subdivision 5 of the TIF Act and Minnesota Statutes, Chapter 475, as amended (the “Municipal Debt Act”), including Section 475.61, subdivision 6, the City issued its Taxable General Obligation Temporary Tax Increment Bonds, Series 2021A (the “Series 2021A Bond”), dated July 29, 2021, in the original aggregate principal amount of $5,935,000, to pay all or a portion of the public redevelopment costs incurred or to be incurred within the Redevelopment Project as identified in the TIF Plan, including but not limited to a bridge loan provided to Alatus Columbia Heights II LLC, a Delaware limited liability company (the “Developer”), for land acquisition, demolition, and related costs (the “Project Costs”), and the Developer agreed to pay the City’s financing and other related costs related to issuing the Series 2021A Bond. 1.03. The City and the Authority entered into a Tax Increment Pledge Agreement, dated July 29, 2021 (the “Original Pledge Agreement”), relating to the payment of principal of and interest on the Series 2021A Bond and providing for the pledge of tax increment revenues generated from the TIF 37 Item 4. City of Columbia Heights MINUTES November 10, 2025 Special EDA Meeting Page 5 District to secure the payment of principal of, premium, if any, and interest on the Series 2021A Bond. 1.04. Prior to the maturity of the Series 2021A Bond, the City determined it to be necessary to provide additional temporary financing for the Project Costs and to issue an additional series of temporary bonds for such purpose. 1.05. Pursuant to the authority conferred by the TIF Act, including Section 469.178, subdivision 5, and the Municipal Debt Act, including Sections 475.61, subdivision 6, and 475.67, subdivision 3, and a resolution adopted by the City Council of the City on November 27, 2023, the City issued its Taxable General Obligation Temporary Tax Increment Refunding Bonds, Series 2023A (the “Series 2023A Bond”), in the original aggregate principal amount of $6,615,000, to refund the Series 2021A Bond prior to maturity and provide additional temporary financing for the Project Costs. 1.06. In connection with the issuance of the Series 2023A Bond, the City and the Authority entered into the Amended and Restated Tax Increment Pledge Agreement, dated December 14, 2023 (the “First Amended Agreement”), which amended and restated the Original Agreement, providing for the pledge of tax increment revenues generated from the TIF District to secure the payment of principal of, premium, if any, and interest on the Series 2023A Bond. 1.07. The Series 2023A Bond matures on February 1, 2026, and is payable on such date from tax increments resulting in increases in the taxable value of real property in the TIF District and/or from proceeds of permanent bonds to be issued by the City prior to such maturity. 1.08. The City has determined the need to issue permanent bonds to refinance the Series 2023A Bond, thereby providing permanent financing for the Project Costs. To that end, at an upcoming meeting of the City Council of the City, but in no event later than February 1, 2026, the City Council will consider a resolution authorizing the issuance and sale of the City’s Taxable General Obligation Tax Increment Refunding Bonds, Series 2026A (the “Bonds”), in the maximum aggregate principal amount sufficient to pay: (i) the principal of, interest on, and premium, if any, on the Series 2023A Bond on the redemption date thereof, (ii) interest on the Bonds for a period not exceeding three years from their date of issue or such other maximum period under the Municipal Debt Act, and (iii) costs of issuance, pursuant to the TIF Act, including Section 469.178, subdivision 5, and the Municipal Debt Act, including Section 475.67, subdivision 3. The proceeds of the Bonds will be used to refund the Series 2023A Bond prior to maturity and provide permanent financing for the Project Costs. 1.09. There has been presented to the Board a Second Amended and Restated Tax Increment Pledge Agreement (the “Pledge Agreement”) between the Authority and the City, which amends and restates the Original Pledge Agreement, as amended and restated by the First Amended Pledge Agreement, relating to the payment of principal and interest on the Bonds and providing for the pledge of tax increment revenues generated from the TIF District to secure the payment of principal of, premium, if any, and interest on the Bonds. Section 2. Approval. 2.01. The Board hereby approves the pledge to the City of tax increment revenues attributable 38 Item 4. City of Columbia Heights MINUTES November 10, 2025 Special EDA Meeting Page 6 to the TIF District for the payment of principal of, premium, if any, and interest on the Bonds. 2.02. The President and Executive Director of the Authority are hereby authorized to execute and deliver the Pledge Agreement substantially in the form on file with the Board, providing for the pledge of tax increment derived from property in the TIF Distr ict for the payment of the principal of, premium, if any, and interest on the Bond. 2.03. This resolution shall be effective as of the date hereof. Approved this 10th day of November, 2025, by the Board of Commissioners of the Columbia Heights Economic Development Authority. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 10th of November 2025 Offered by: Amáda Márquez-Simula Seconded by: Connie Buesgens Roll Call: All ayes of present. MOTION PASSED. President Attest: Acting Secretary Szurek mentioned that the City needs to do something about people who dump furniture in their front yards. Forney replied that he would reach out to the code enforcement officer to address the issue. ADJOURNMENT Motion by Deneen, seconded by Márquez-Simula, to adjourn the meeting at 5:32 pm. All ayes. MOTION PASSED. Respectfully submitted, Emilie Voight, Acting Secretary 39 Item 4. ECONOMIC DEVELOPMENT AUTHORITY City Hall—Shared Vision Room, 3989 Central Ave NE Monday, December 01, 2025 5:00 PM MINUTES The meeting was called to order at 5:00 pm by President James CALL TO ORDER/ROLL CALL Members present: Connie Buesgens; Laurel Deneen; Rachel James; Amáda Márquez-Simula; Justice Spriggs; Marlaine Szurek Members absent: Lamin Dibba Staff present: Mitchell Forney, Community Development Director; Aaron Chirpich, City Manager; Sarah LaVoie, Administrative Assistant; Emilie Voight, Community Development Coordinator; Ursula Brandt, City Planner PLEDGE OF ALLEGIANCE CONSENT AGENDA 1. Approve the minutes of the Regular EDA Meeting of October 06, 2025. 2. Approve the minutes of the Special EDA Meeting of November 10, 2025. 3. Approve financial reports and payment of bills for September 2025 – Resolution No. 2025-29. 4. Approve financial reports and payment of bills for October 2025 – Resolution No. 2025-30. Motion by Szurek, seconded by Deneen, to approve the Consent Agenda as presented. All ayes of present. MOTION PASSED. RESOLUTION NO. 2025-29 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF SEPTEMBER 2025 AND THE PAYMENT OF THE BILLS FOR THE MONTH OF SEPTEMBER 2025. WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statements for the month of September 2025 have been reviewed by the EDA 40 Item 5. City of Columbia Heights MINUTES December 01, 2025 EDA Meeting Page 2 Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the State of Minnesota’s Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia Heights Economic Development Authority. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 1st of December 2025 Offered by: Marlaine Szurek Seconded by: Laurel Deneen Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary RESOLUTION NO. 2025-30 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF OCTOBER 2025 AND THE PAYMENT OF THE BILLS FOR THE MONTH OF OCTOBER 2025. WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by 41 Item 5. City of Columbia Heights MINUTES December 01, 2025 EDA Meeting Page 3 Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statements for the month of October 2025 have been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as t o both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the State of Minnesota’s Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia Heights Economic Development Authority. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 1st of December 2025 Offered by: Marlaine Szurek Seconded by: Laurel Deneen Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary 42 Item 5. City of Columbia Heights MINUTES December 01, 2025 EDA Meeting Page 4 BUSINESS ITEMS 5. EDA 2025 End of Year Review Voight reported that staff have prepared 2025 year-in-review summaries of EDA programs and activities, as well as a recap of the focus areas identified in the EDA’s February discussion of priorities and goals. Façade Improvement Grant Program: - Applications: 5 applications were received in 2025, and 4 were approved, for a total of $14,672 approved out of a total program budget of $80,000. - Disbursements: 2 grants were disbursed, for a total of $7,524. - Pending: 1 grantee has completed project improvements and is preparing financial documents for disbursement. - In addition, 4 grantees from program year 2024 finished their project improvements and received their approved disbursements, totaling $17,036. Fire Suppression Grant Program: - Applications: 2 applications were received in 2025, and 2 were approved, for a total of $80,000 approved out of a total program budget of $100,000. - Disbursements: 1 grant was disbursed, for a total of $30,000. Home Energy Squad (in partnership with ICF and Xcel Energy): In 2025, through mid-November, the Home Energy Squad conducted 24 energy audits with an additional 7 audits scheduled through the end of December. This makes for a total of 31 visits in 2025. This year, Excel and ICF authorized 50%-off reduced price rates for all Columbia Heights audits without the need for a City rate buy- down. Since the EDA no longer needed to buy down the HES visits to achieve the reduced price, no City funds were expended toward the program in 2025. Property Transactions: - Transfer: 960 40th Ave NE transferred from the EDA to the City - Loan: the EDA provided a $35,000 loan to cover the Twin Cities Habitat for Humanity construction financing gap for the new home at 4243 5th St NE - Purchase: 4510 Taylor St NE (through Commercial Revitalization program) Miscellaneous: - Applied for and received $75,000 in grant funds for affordable housing from the Minnesota Housing (MHFA) Local Housing Trust Fund Grants Program. - Approved Alatus’ refinancing of the Ratio apartment project. - Awarded local salon Hairatage the 2025 Outstanding Business of the Year Award, after 15 years – and counting – of business in Columbia Heights. - Established ongoing funding for increased EDA and HRA levy funds. - Created the Columbia Heights Naturally Occurring Affordable Housing (NOAH) Loan Program, scheduled to launch in January 2026. - EDA Commissioners and City staff volunteered at a Habitat for Humanity work day at 4243 5th St NE. 43 Item 5. City of Columbia Heights MINUTES December 01, 2025 EDA Meeting Page 5 - Applied for and received a St Paul Area Association of REALTORS (SPAAR) grant for $5,500, and used a portion of these funds to host an English-Spanish local homeownership resource night. - Conducted 10 English-Spanish business outreach visits. - Planted bee lawns on four EDA-owned parcels and installed signage explaining the bee lawn initiative. Forney gave a recap from the 2025 EDA Goal Setting, with achievement updates: 1. Central Ave a. In alignment with City Council citywide goals for public art, develop and launch a Central Business District public art program. b. Facilitate placemaking along and near Central Avenue, taking into consideration existing program-based opportunities and upcoming MnDOT-led street redevelopment. i. In 2025, the EDA amended the Façade Improvement Grant Program to allow businesses in the Central Business District to access up to $10,000 in façade grants, including for public alley-facing improvements. ii. In 2025, the City audited and replaced signage at the City’s surface parking lot. iii. In 2025, the EDA planted bee lawns on three EDA-owned sites on Central Avenue. 2. Business a. Create initiatives to increase the City’s interactions with and promotion of the local business community. i. In 2025, Community Development staff collaborated with the City’s Multicultural Liaison to conduct 10 business outreach visits to local Spanish- speaking businesses. b. Update City grant programs to ensure they provide beneficial and valuable support to businesses. i. In 2025, the EDA amended its existing grant programs to increase the amounts available for businesses and to relax restrictions, thereby promoting more usage of the programs. 2. Neighborhood/Housing a. Review, revise, and continue to administer the EDA’s Commercial Revitalization Program to address substandard and non-conforming housing stock. i. In 2025, the EDA revised the Commercial Revitalization Program to enable the Commission to target blighted and substandard single-family homes in residential districts as well as in commercial districts. Subsequently, the EDA purchased the blighted home at 4510 Taylor St and is preparing the site for residential redevelopment. b. Establish and implement an allocation plan for the City’s Affordable Housing Trust Fund. i. In 2025, the EDA established a Naturally Occurring Affordable Housing Loan Program and allocated Local Housing Trust Fund resources to these loans, while also setting aside funds for larger-scale affordable housing redevelopment programs. 44 Item 5. City of Columbia Heights MINUTES December 01, 2025 EDA Meeting Page 6 ii. In 2025, the City was awarded a $75,000 grant from Minnesota Housing for local affordable housing initiatives, to be administered through the Trust Fund. 4. “Big Sites” a. Advance redevelopment of EDA-owned properties. b. Promote and champion opportunities for major local redevelopment sites. i. Marketing ii. Outreach to developers iii. Track progress in 2025 1. In 2025, the Medtronic / Lincoln Avenue Communities / 800 53rd Ave NE redevelopment project completed its comprehensive plan amendment and received base approval for its preliminary entitlements. 2. In 2025, the City and the EDA conducted two loan modifications and pledged for the reissuance of bonds for the Rainbow / Alatus / 4300 Central Ave NE site. 3. In 2025, the City provided a letter of support to Minnesota Housing for one of the developers pre-selected by Anoka County for redevelopment of the Royce Place / 1515 44th Ave NE site. Forney asked the Commission for input on how they would like to do the 2026 goal setting meeting. Questions/Comments from Members: James stated she sees progress on the four goals, but there is still work to be done on them. She added that she would like to focus on the four goals and refine the subpoints. Buesgens suggested tweaking the façade program. She mentioned that she is reading the City’s Downtown Master Plan from 25 years ago, and many of the dreams in it did not come to be. She wondered how the City could incentivize businesses to make their places look pretty. She explained that the City could do a competition for businesses to update their storefronts and offer cash prizes. Márquez-Simula agreed with James’s comments about keeping the four goals and refining them. Buesgens wondered if the goals could be displayed as a list and checked off as the EDA accomplishes goals. 6. 4300 Central Site Plan Discussion Forney reported that as the City continues to partner with the residential developer Alatus on the redevelopment of the 4300 Central site, staff and the developer are preparing for the next phase of the project heading into 2026. With the grocery store no longer being pursued, Alatus is meeting with the EDA to review revised site plan concepts and discuss potential future uses and design options for the property. 45 Item 5. City of Columbia Heights MINUTES December 01, 2025 EDA Meeting Page 7 Forney stated Alatus is presenting the updated site plan concepts to the Economic Development Authority (EDA) at its December 1st meeting. The intent of this presentation is to gather feedback from the EDA on the proposed layout and development direction as the project continues to evolve. Forney noted that as part of the development process, the City will need to amend its 2040 Comprehensive Plan to update the vision for the 4300 Central Ave lot. The Comprehensive Plan currently designates the land use for this lot as Commercial, with Parks/Open Space use assi gned to the portion with stormwater retention. The commercial designation does not allow for any residential use and limits the floor area ratio (FAR) to 2.0. The final concept plan will determine the new land use designation, as well as whether a text amendment will also be needed. A Comprehensive Plan amendment will take 6 to 8 months to complete. Before submitting the amendment for approval by the Met Council, the amendment must be made available to the adjacent and affected community for review for 60 days, the mandatory environmental review must be complete, and the City Council must approve the amendment. Once the amendment is submitted, the Met Council will have 60 days to review and ask for changes. The amendment must be approved before any plans can be approved for the development of the site. Tony Kuechle, President of Alatus LLC, explained that they are revisiting the site plan for 4300 Central Avenue due to circumstances like the Central Avenue update. He explained that they did a traffic study for the site and discovered that they would need to incorporate a traffic light. He added that MnDOT has granted them a right-in and right-out entry into the site and is starting to plan with it. He noted that there is an opportunity to build the foundation further back and move the wall. Alatus is exploring with City staff the opportunity to enhance the streetscape or the development itself. Mr. Kuechle noted that they have broken the site into a super block, a half block, and a quarter block. That way, they can move elements of the site around to adequately develop the site density, and the site uses can be shifted to make sense. Alatus is working with the watershed to find a creative way to handle the pond. MnDOT is stepping in to help find a solution and contribute money to help with that solution. Mr. Kuechle mentioned that the traffic study revealed that there is greater traffic along 44 th Avenue than along 43rd Avenue. They decided to move commercial businesses up to 44th Avenue to help with the commercial development. Questions/Comments from Members: Buesgens asked if Ace Hardware pulled out of the plan. Mr. Kuechle replied that they did and added that the fitness center also pulled out. He explained that City staff are emphasizing having more destination-oriented retail that could be put into the site. James asked how the grading would work on the site and where the front door access would be in relation to Central Avenue. Mr. Kuechle replied that they have not set the final grades yet. There 46 Item 5. City of Columbia Heights MINUTES December 01, 2025 EDA Meeting Page 8 may be a couple of steps up or down, but it would allow two levels of parking beneath the building. James emphasized the importance of there being a lot of front door access on Central Avenue. Buesgens mentioned that a senior co-op would be an interesting concept. Szurek asked how the development would have a drop in depth and also have an on-grade street that turns onto Central. Buesgens mentioned that they would fill it in eventually. Mr. Ku echle explained the process of how they would fill the area with soil, which could create an opportunity for full-size trees, a plaza, and fountains. Szurek asked if the parking would be below the building. Mr. Kuechle replied that it would be. Chirpich added that the right-in and right-out access is a ramp. James asked what Alatus’ timeline is for funding and building. Mr. Kuechle replied that they would not be able to secure funding until they had entitlements for a project. They would get going on the Comprehensive Plan, PUD approvals, and an EAW. It will be eight to nine months of real estate work to get the project financed and ready for construction. Deneen asked if there was interest in the future development of the townhomes or daycares. She asked what the timelines for them would be. Mr. Kuechle replied that the next timeline they would focus on is what would happen with the pond and watershed. He added that they set the future development up to be rental townhomes, for-sale townhomes, or single-family homes. It will be low to medium density. Szurek pointed out that there is not a lot of retail proposed in the development. She noted that the Met Council would be asking the City how it would distribute retail in the City. Mr. Kuechle repl ied that he has not seen the Met Council give an allocation for retention of retail , as they have with housing. James asked if the commercial space for the development would be the daycare. Mr. Kuechle replied that he did not know, but it was a proposed idea. He added that a medical office could go into the development. The main commercial that is going into developments right now is car washes, fast food, and mini storage. Spriggs asked if there was potential for businesses in th e future to come in. Mr. Kuechle replied that potentially there would be room for future businesses. The biggest challenge would be the grading since retail stores want to have a storefront with easy-to-access parking. He mentioned that they could assess if there is interest in retail stores after developing a portion of the site. Márquez-Simula asked if residents would be charged for parking. Mr. Kuechle replied that they usually charge for parking or include it in the rent. Márquez-Simula asked that the parking be included in the rent. Deneen mentioned that the density was lower than the original proposal and asked staff how they felt about the numbers for the tax base. Chirpich replied that the biggest frustration is the 47 Item 5. City of Columbia Heights MINUTES December 01, 2025 EDA Meeting Page 9 difficulties in developing commercial sites. The City is a financial partner to the project. He explained that staff are most stressed about the loss of the commercial tax base for the site. They are currently at a density that the community is more comfortable with. They are trying to solve for having the residential tax base make up for what the commercial tax base would have been. He explained that the City has to go through the amendment process with the Met Council because the City was anticipating that the site would be much more commercial instead of residential. Mr. Kuechle explained that after the first building is built, th ey may see more commercial activity since there will be more units in the area. Forney mentioned that the City retains more taxes from the projects than if they had 4d tax classification. He added that since the project will start with building one section, it provides flexibility for the opportunity for a commercial building to come in later. It also provides flexibility to move the parcels around. Buesgens mentioned that it would be a nice feature to have a dry, green turf area for people to enjoy. She asked if Alatus was planning on reusing some of the water on the site with a fountain. Mr. Kuechle replied that he is not that far in the planning with the watershed district, but he has done that on previous sites. Buesgens asked Mr. Kuechle if he would consider doing a survey for Ratio residents on where they shop and eat to determine what amenities they are using in the City. Márquez-Simula asked if there could be a discussion about having a municipal grocery store on the site. She added that the super block on the site could be more rectangular, going towards the back. James asked if Mr. Kuechle needed anything else from the EDA. Mr. Kuechle replied that he got the input he needed and summarized that they would move forward with the modular appr oach. He added that they would develop the plan further and come back to the EDA and have a work session. James asked the EDA if they agreed with the modular approach. The EDA agreed. Spriggs asked if the daycare was a proposal or if it was definitely going to happen. Mr. Kuechle explained that City staff came up with the idea, and he brought the idea to his brokers and discovered that there is a hole in the market for a nationally branded daycare. BUSINESS ITEMS a. Heights Rental Sale Forney explained that Heights Rental approached the City and acknowledged the first right of first refusal to their upcoming sale, and wondered if the EDA was interested. They have identified some partners that might want to purchase the property. He asked the EDA if they wanted to execute on their right of first refusal, or if they wanted to consider not acknowledging and letting Heights Rental move forward with the sale without interfering. He wondered if the EDA would want to lock down the right of first refusal in the future. Staff do not identify a huge use for the Heights Rental location other than being a rental service business at this time. He asked the EDA if they wanted the parcel. Spriggs asked if the use would be the same after the sale. Forney confirmed that it would be a 48 Item 5. City of Columbia Heights MINUTES December 01, 2025 EDA Meeting Page 10 rental service business. James asked if there was a cost to the City to retain the right of first refusal. Forney replied that it is just attorney costs. Staff would recommend retaining the right of first refusal so the City would have the ability to purchase the parcel in the future. James stated she would not want to purchase the parcel right now. Márquez-Simula added that it would be interesting to keep it for the future. James stated that if it is not ridiculously expensive to retain the right of first refusal for future purchase, it would be interesting to look into it. b. Columbia Heights – Fridley Business Council Meeting Voight stated that the Twin Cities North Chamber of Commerce is having their quarterly Business Council meeting this Friday from 8:00 am to 9:00 am at City Hall. She asked what EDA members were going to attend and added that she would post a quorum notice. Márquez-Simula mentioned that businesses are not shoveling the sidewalks and wondere d if there could be communication to businesses to remind them of business district guidelines. Forney replied that he drove around the City, and the City will be sending out letters to businesses that are not in compliance. He added that the City has an a batement contractor. Buesgens asked if there was an update on the Fairview auction. Forney explained that since the last EDA meeting, the Fairview building had gone up for auction. Staff kept a close eye on it and received a number of calls. There are no updates on how much the building sold for. There were some home healthcare businesses that would not be able to go in, but expressed interest in the site. An antique mall was interested . He noted that they will have to wait and see. Spriggs asked if Rapid Graphics was for sale. Forney replied that it is not for sale, and the City has had difficulty in getting in touch with the owners. Buesgens asked if there had been a discussion about finding owners of vacant properties that are letting vacant buildings sit. James replied that they had discussed that, and many commissioners were interested in doing that since there are owners leaving properties vacant. She added that it would be a good thing for the EDA to look at. Voight mentioned that all of these could be good topics for goal setting. ADJOURNMENT Motion by Deneen, seconded by Spriggs, to adjourn the meeting at 5:59 pm. All ayes. MOTION PASSED. Respectfully submitted, 49 Item 5. City of Columbia Heights MINUTES December 01, 2025 EDA Meeting Page 11 _______________________________ Sarah LaVoie, Recording Secretary 50 Item 5. ITEM: Approval of Resolution 2025-01, Designating Official Depositories for the City of Columbia Heights. Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Finance BY/DATE: Andrew Splinter / January 7,2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND Each year the council designates by resolution the depositories for city funds and investments. The attached resolution follows the general format of the resolution passed in previous years. SUMMARY OF CURRENT STATUS The City’s general banking transactions are conducted through Northeast Bank . Under this resolution, all investments must be of the type authorized by Minnesota Statute 118A. STAFF RECOMMENDATION It is staff’s recommendation that we maintain existing banking relationships as they meet the City’s current needs and, in combination, they provide capacity for addressing the City’s evolving needs for electronic banking services. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-01, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-01, designating the official depositories for the City of Columbia Heights. ATTACHMENT(S) Resolution 2026-01 CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE JANUARY 12, 2025 51 Item 6. RESOLUTION NO. 2026-001 A resolution of the City Council for the City of Columbia Heights, Minnesota, designating official depositories for the City of Columbia Heights. Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL IT IS HEREBY RESOLVED, that Northeast Bank is hereby designated as depository of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by the following: Mayor City Manager Finance Director and that said banks are hereby fully authorized to pay and charge to the account of this corpo ration any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that Northeast Bank is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including th ose drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: Mayor City Manager Finance Director and that Northeast Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by the Finance Director or other officer of his corporation. BE IT FURTHER RESOLVED, that the Finance Director or their designee shall be authorized to make electronic funds transfers in lieu of issuing paper checks, subject to the controls required by Minnesota Statute 471.38 and by the City of Columbia Heights’ financial policies. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the City of Columbia Heights and certified to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or mod ified by the foregoing part of this resolution. 52 Item 6. City of Columbia Heights - Council Resolution 2026-001 Page 2 BE IT FURTHER RESOLVED, that all transactions, if any, relating to deposits, withdrawals, re -discounts and borrowings by or on behalf of this corporation with said banks prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank designated above as a depository, may be used as a depository for investment purposes, so long as the investments comply with authorized investments as set forth in Minnesota Statutes 118A. BE IT FURTHER RESOLVED, that Bank of New York Mellon DBA Pershing Advisor Solutions LLC is used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. Passed this 12th day of January, 2026 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 53 Item 6. ITEM: Approval of Resolution 2025-02, Accepting Certain Donations Received by the City of Columbia Heights. Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Finance BY/DATE: Andrew Splinter, January 7, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND Annually, staff compile in resolution format a list of private donations received by the City and submits these for formal acceptance by the City Council. The main intent of this is to comply with Minnesota Statute 465.03 Gifts to Municipalities. That statute provides that mun icipalities can accept donations subject to donor terms, if the acceptance is by a resolution approved by at least two -thirds of the City Council. It should be noted that this statute prohibits accepting donations with religious or sectarian purposes. SUMMARY OF CURRENT STATUS The resolution contains a list of donations received by the City during the prior year. STAFF RECOMMENDATION Staff recommend that the City Council accept the donations as outlined in the attached resolution. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-02, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-02, accepting donations received by the City of Columbia Heights. ATTACHMENT(S) Resolution 2026-02 CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE JANUARY 12, 2026 54 Item 7. RESOLUTION NO. 2026-002 A resolution of the City Council for the City of Columbia Heights, Minnesota, to accept certain donations received by the City of Columbia Heights. During the year ended December 31, 2025 City of Columbia Heights has received the following donations: Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, which the City of Columbia Heights accepts these donations, subject to the donor-prescribed terms listed. 01/22/2025 Columbia Heights Athletic Boosters 881 3,500.00$ Charitable Gambling Funds 03/31/2025 Kiwanis Club Fridley 881 500.00 Fitness Court Donation 04/23/2025 Columbia Heights Boosters Club 881 3,500.00 Rec Donation 04/23/2025 Columbia Heights Boosters 881 500.00 Fitness Court Contribution 04/23/2025 Columbia Heights Athletic Boosters 881 3,500.00 Rec Donation 04/23/2025 Fridley Heights Rotary 881 250.00 Fitness Court Contribution 06/03/2025 Columbia Heights Athletic Boosters 881 3,500.00 Rec Donation 06/24/2025 Linnea Hackett 881 300.00 Rec Donation - Aarp Tax Prep Facility 09/04/2025 Columbia Heights Athletic Boosters 881 5,000.00 Recreation Donation 10/27/2025 Columbia Heights Athletic Boosters 881 5,000.00 Recreation Donation 01/15/2025 Columbia Heights Vfw Post #230 883 724.00 Fire Department Equipment 01/16/2025 Northeast Bank 883 1,500.00 Music In The Parks Event Sponsorship 02/26/2025 Columbia Heights Athletic Boosters 881 5,000.00 Recreation Donation 03/17/2025 Library Patrons 883 210.00 Public Library 03/18/2025 Better Health Collective 883 5,600.00 2025 Wellness Grant 04/23/2025 Anoka County 883 1,613.00 Bike Racks-Mn Moves 05/09/2025 Magnifi Financial 883 500.00 Art And Info Fair 05/12/2025 Library Patrons 883 20.00 Public Library 05/21/2025 Columbia Heights Vfw Post #230 883 1,200.00 Fire Department Equipment 05/23/2025 Magnifi Financial 883 1,500.00 Movie In The Park Contribution 06/02/2025 Oak Grove Fire Dept 883 200.00 Honor Guard Donation 06/02/2025 Wickstrom, Diana 883 100.00 Donation To Fire Dept 08/12/2025 Magnifi Financial 883 1,500.00 Truck Or Treat 2025 08/18/2025 Library Patrons 883 0.10 Public Library 08/22/2025 Rasmussen Northeast Bank Foundation 883 1,000.00 Public Library 09/05/2025 Hoefler Realty Inc 883 3,500.00 Donation To Fire Dept 09/22/2025 Columbia Heights Athletic Boosters 881 5,000.00 Recreation Donation 11/17/2025 Columbia Heights Public Library 883 29,086.00 Library Parking Lot Grant Installment 2 12/01/2025 Library Patrons 883 2.15 Public Library 83,805.25$ 55 Item 7. City of Columbia Heights - Council Resolution 2026-002 Page 2 Passed this 12th day of January, 2026 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 56 Item 7. ITEM: Adopt Resolution 2026-03, Designating City Council Liaisons and Council President Appointments for 2026. Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Administration BY/DATE: Sara Ion / January 7, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND Annually the Council appoints liaisons to City Boards & Commissions as well as assigning delegates to External Boards. City Boards and Commissions include Library Board, Park & Recreation Commission, Planning Commission, Charter Commission, and the Sustainability Commission. Additionally, a Council President is chosen. External Boards include The League of Minnesota Cities, Metro Cities, Mississippi Water Management Organization, Rice Creek Watershed Advisory Board, Columbia Heights School District, The Anoka County Joint Law Enforcement Council and Anoka County Fire Protection Council. The City Council discussed appointments at the January 6, 2025, Work Session and directed City Staff to draft the attached resolution. SUMMARY OF CURRENT STATUS The City Council discussed appointments at the January 5, 2026, Work Session and directed City Staff to draft the attached resolution. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-03, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-03, appointing a Council President as well as Liaisons to City Boards & Commissions and External Boards. ATTACHMENT(S) Resolution 2026-003 CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE JANUARY 12, 2026 57 Item 8. RESOLUTION NO. 2026-003 A RESOLUTION APPROVING COUNCIL LIAISONS AND STAFF ASSIGNMENTS TO CITY BOARDS & COMMISSIONS AND EXTERNAL BOARDS Annually the Council appoints liaisons to City Boards & Commissions as well as assigning delegates to External Boards, and the City council met in a work session on January 5, 2026 to discuss the appointments, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights, to approve the following appointments: City Boards and Commissions: Council President Councilmember James Library Board Councilmember Deneen Park & Recreation Commission Councilmember Buesgens Planning Commission Councilmember James Charter Commission Councilmember Spriggs Sustainability Commission Mayor Márquez Simula External Boards: Columbia Heights School Board Delegate Councilmember Deneen The League of Minnesota Cities Delegate Councilmember Buesgens Metro Cities Delegate Councilmember James Mississippi Water Management Organization Delegate Councilmember Buesgens Rice Creek Watershed Advisory Board Delegate Mayor Márquez Simula The Anoka County Joint Law Enforcement Council Delegate Mayor Márquez Simula 58 Item 8. Anoka County Fire Protection Council Delegate Councilmember James Columbia Heights Fire Association Delegate Councilmember Buesgens Multicultural Advisory Committee Delegate Councilmember Spriggs Passed this 12th day of January 2026 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 59 Item 8. ITEM: Adopt Resolution 2026-04, Approving the Council Handbook for 2026. Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Administration BY/DATE: Sara Ion / January 7, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND The City Council Handbook is reviewed and updated annually and serves as a resource to City Officials to provide information about opportunities and topics related to their role as elected officials as well as general local government operations. SUMMARY OF CURRENT STATUS At the January 5, 2026, City Council Work Session, the Council reviewed the draft 2026 City Council Handbook and directed staff to complete a resolution approving the handbook as presented incorporating updates related to the leadership team and correcting any concerns with formatting and grammatical errors. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-04, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-04, approving the 2026 City of Columbia Heights City Council Handbook. ATTACHMENT(S) 2026 Draft Council Handbook Resolution 2026-04 CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE JANUARY 12, 2026 60 Item 9. 1 CITY COUNCIL HANDBOOK 2026 City Council Handbook TABLE OF CONTENTS CHAPTER 1: OVERVIEW AND RESOURCES ............................................................................................3 Introduction .............................................................................................................................................. 3 Resources .................................................................................................................................................. 3 CHAPTER 2: FORM OF GOVERNMENT .................................................................................................5 Council-Manager Plan ............................................................................................................................... 5 Mayor and City Council ............................................................................................................................. 6 Sources of City Authority .......................................................................................................................... 6 CHAPTER 3: CITY COUNCIL .................................................................................................................7 Council Roles ............................................................................................................................................. 7 CHAPTER 4: CITY MANAGER ...............................................................................................................8 City Manager’s Role .................................................................................................................................. 8 Communication ......................................................................................................................................... 9 Professional Associations .......................................................................................................................... 9 City Council Evaluation............................................................................................................................ 10 CHAPTER 5: CITY STRUCTURE ............................................................................................................ 10 Restrictions on Staff Political Involvement ............................................................................................. 10 City Departments .................................................................................................................................... 10 CHAPTER 6: SUPPORT, TECHNOLOGY, AND LEGAL COUNSEL .............................................................. 11 Support ................................................................................................................................................... 11 Technology .............................................................................................................................................. 12 Legal Counsel .......................................................................................................................................... 12 CHAPTER 7: COMPENSATION ............................................................................................................ 13 City Council Compensation ..................................................................................................................... 13 Payroll Information ................................................................................................................................. 14 CHAPTER 8: TRAINING AND TRAVEL POLICY FOR CITY COUNCIL, CITY BOARDS AND COMMISSIONS .... 15 Training Budget ....................................................................................................................................... 15 Travel Information/Policies ..................................................................................................................... 15 CHAPTER 9: COMMUNICATIONS AND MEDIA RELATIONS .................................................................. 16 Communications ..................................................................................................................................... 16 Communication Tips for E-Mail and Social Media .................................................................................. 18 Media Relations ...................................................................................................................................... 19 CHAPTER 10: CITY COUNCIL MEETINGS ............................................................................................. 20 General .................................................................................................................................................... 20 Types of Meetings ................................................................................................................................... 20 61 Item 9. 2 CITY COUNCIL HANDBOOK 2026 CHAPTER 11: ADVISORY BOARDS, COMMISSIONS, COMMITTEES, AND TASK FORCES ......................... 23 Representation by City Council Members .............................................................................................. 23 Appointment to and Attendance at Boards, Commissions, Committees, and Task Forces ................... 24 Staff Relationship to Advisory Bodies ..................................................................................................... 24 Committees and Commissions by Ordinance ......................................................................................... 24 Commissions Created by Statute ............................................................................................................ 26 CHAPTER 12: OPEN MEETING LAW AND DATA PRACTICES ................................................................. 26 Open Meeting Law .................................................................................................................................. 26 Minnesota’s Data Practices Act .............................................................................................................. 27 CHAPTER 13: CODE OF CONDUCT ...................................................................................................... 29 Conflict of Interest .................................................................................................................................. 31 Incompatible Offices ............................................................................................................................... 31 Gifts ......................................................................................................................................................... 31 Liabilities ................................................................................................................................................. 32 Ethical Leadership ................................................................................................................................... 32 CHAPTER 14: RULES TO GOVERN BY .................................................................................................. 33 Land Use Laws ......................................................................................................................................... 33 Public Improvements .............................................................................................................................. 33 Licenses and Permits ............................................................................................................................... 34 CHAPTER 15: FINANCIAL ASPECTS ..................................................................................................... 34 Budget and Tax Levy ............................................................................................................................... 34 Financial Statement ................................................................................................................................ 35 CHAPTER 16: STANDARDS OF APPEARANCE ...................................................................................... 35 CHAPTER 17: LEAVING OFFICE AND VACANCIES ................................................................................ 36 Leaving Office .......................................................................................................................................... 36 Vacancies ................................................................................................................................................ 36 APPENDIX I ...................................................................................................................................... 36 Agenda and Meeting Procedures ........................................................................................................... 36 Voting ...................................................................................................................................................... 39 Protocol and Rules of Decorum .............................................................................................................. 39 APPENDIX II ..................................................................................................................................... 41 Index of Commonly Used Terms ............................................................................................................. 41 APPENDIX III .................................................................................................................................... 50 Tips for Successful Public Service ............................................................................................................ 50 62 Item 9. 3 CITY COUNCIL HANDBOOK 2026 CHAPTER 1: OVERVIEW AND RESOURCES INTRODUCTION Welcome to the exciting position as an elected official of the Columbia Heights City Council. You will find that a leadership position in municipal government can be both rewarding and challenging. This handbook has been created to assist in your transition to this position. It will provide an overview of Columbia Heights and its government, as well as your primary responsibilities, and how elected and appointed officials, with the assistance of staff, can work together in the most efficient and effective way to best serve the Columbia Heights community. The City Council handbook is offered as a resource to City officials to provide information about the opportunities and topics related to their role and to local government. In addition to information found in this handbook, council members are encouraged to work with the city manager for additional guidance and input. City Manager Aaron Chirpich can be reached at achirpich@columbiaheightsmn.gov or 763-706-3609. RESOURCES The following publications are available online or in the Administration Department. League of Minnesota Cities (LMC) www.lmc.org The League of Minnesota Cities provides information, education and training to elected officials and staff. LMC has an annual conference that provides an opportunity to connect with other member cities to learn how they have handled opportunities and issues. Throughout the year, the LMC provides legislative updates on the upcoming session and the implications of any new legislation. They hold a risk management seminar every year and other seminars and sessions as needed. If resources exist and personal schedules allow, council members are encouraged to attend LMC’s local, state and national conferences. League of Minnesota Cities Handbook for Minnesota Cities http://www.lmc.org/page/1/handbook-for-mn-cities.jsp The League of Minnesota Cities (LMC) assists cities by lobbying, providing training and serving as a resource for cities. The LMC handbook provides information about council member roles and responsibilities, laws regulating council action and special council requirements. 63 Item 9. 4 CITY COUNCIL HANDBOOK 2026 Columbia Heights City Charter https://www.columbiaheightsmn.gov/government/city_charter.php Columbia Heights is a charter city, as authorized by Minnesota Statutes Chapter 410 (available online at https://www.revisor.mn.gov/statutes/?id=410). Columbia Heights’ City Charter is the City’s constitution approved by citizens that establishes the City’s form of government. Columbia Heights is organized in the council-manager form (see chapter 2 of this handbook). Through charters, citizens design their city’s form of government. The Charter Commission is responsible for maintaining a responsive and efficient charter. The Chief Judge of District Court appoints Charter Commission members, who meet periodically to review the city charter, discuss issues affecting the charter and makes recommendations for changes to the City Council and the public. Columbia Heights City Code http://www.columbiaheightsmn.gov/government/city_code.php The city code is a collection of ordinances that establishes the City’s laws and regulations. Examples of topics covered within the city code include, but are not limited to: administration, city organization, city management, roles of officers and administrative departments, mayor and council member salaries, council meeting procedures, roles and responsibilities of various committees within the city organization, licensing requirements and regulations, public safety, planning and zoning, and city financing. City of Columbia Heights Personnel Policy Personnel Policy The personnel policy provides general city information and policies for employees. Columbia Heights Intranet (HeightsNet) https://colhgts.sharepoint.com/ Columbia Heights’ intranet provides a variety of helpful information, resources and forms (such as reimbursement forms). Minnesota State Law https://www.revisor.mn.gov/ Minnesota state law establishes many rules and regulations for Minnesota cities. 64 Item 9. 5 CITY COUNCIL HANDBOOK 2026 Metro Cities http://www.metrocitiesmn.org/ Metro Cities serves as a voice for metropolitan cities at the Legislature and Metropolitan Council, to influence state legislation affecting metro area cities, and regional policies that accommodate the needs of metro area cities. Metro Cities lobbies and monitors the Metropolitan Council, and represents cities before the Legislature and Executive Branch. National League of Cities (NLC) http://nlc.org/ The National League of Cities advocates and promotes cities and towns, provides programs and services, keeps leaders informed of critical issues, strengthens leadership skills by offering numerous training and education programs, recognizes municipal achievements, partners with state leagues and provides opportunities for involvement and networking. This organization has an annual conference (in Washington D.C. in the spring and a fall conference in various locations) that focuses on lobbying and federal issues that impact cities and information about national policies. Other A number of professional associations and private firms provide training on a variety of City-related topics. More information is available from the city manager who can be contacted at 763-706-3609 or achirpich@columbiaheightsmn.gov. CHAPTER 2: FORM OF GOVERNMENT COUNCIL-MANAGER PLAN Columbia Heights’ City Charter establishes the council-manager plan as the City’s form of government. The form of city government became popular at the turn of the century as part of the movement to reform and remove corruption from city organizations. The council-manager plan combines the political leadership of elected officials with the managerial experience of an appointed official. The council is the policy making and legislative body; and the city manager is responsible for administration of the City. Discretionary powers of the City are vested in and executed by the City Council and are subject to initiatives, referendums and recall powers of the people. The City Council oversees City administration, but exercises power through the city manager. The city manager is responsible for day-to-day city operations and is directly responsible to the City Council. Additional information about other forms of city structure can be found on the LMC website. 65 Item 9. 6 CITY COUNCIL HANDBOOK 2026 MAYOR AND CITY COUNCIL The City Council is composed of a mayor and four council members. All of the council seats are at-large (citywide) seats. The mayor and all council members represent all members of the community equally, not any specific ward or district. Council Member Terms All council member terms are four years. Terms are staggered so only two council members are on the ballot at one time. The mayor term is two years. The mayor seat is on the ballot during each general election. Terms expire on the first Monday in January after the November election. The number of terms a council member may be elected to serve is unlimited. Candidates may file for election or re-election in the even numbered years (i.e. 2026, 2028). SOURCES OF CITY AUTHORITY The U.S. Constitution does not mention cities. However, cities are influenced by the federal government indirectly through state governments and directly through participation in federal funding programs. The Minnesota State Constitution authorizes the Minnesota legislature to provide for the “creation, organization, administration, consolidation, division and dissolution of local government units and their functions, for the change of boundaries thereof” (Minnesota constitution article XII, section 3, available online at https://www.revisor.leg.state.mn.us/constitution/). The legislature provides general formation of cities; more specific details are included in the city charter and code. Additional City powers may be broadened or restricted by state statute. The legislature does provide cities some discretion over policy areas as long as they are consistent with state statutes. 66 Item 9. 7 CITY COUNCIL HANDBOOK 2026 CHAPTER 3: CITY COUNCIL The City Council includes the mayor and four council members. Each must be eligible to vote in Minnesota, registered to vote in the City and a resident of the City. Council members must live within the City limits when elected and continue to reside here during their full term. Each person on the council, including the mayor, has one vote. COUNCIL ROLES Mayor The mayor serves as the presiding officer of the council. The mayor is recognized as the head of City government for ceremonial purposes (examples: open houses, ribbon cuttings, citizen certificate presentations), by the courts for purposes of serving civil processes, and by the governor for purposes of the military law. If the mayor cannot participate at a meeting, or is otherwise unavailable, the president pro tempore assumes all the mayor’s duties. The mayor also directs the Police Department as established by the City’s charter. Council President The council president is designated annually by a majority vote of the council. The council president acts as the presiding officer over meetings in which the mayor is unable to participate and assumes all other roles of the mayor in their absence. City Council All City powers are vested in the City Council, except as otherwise specified by law or the Columbia Heights City Charter. The council ensures all obligations and duties imposed on the City by law are implemented. Since the City Council exercises its authority or takes action as one body, individual council members cannot act on behalf of the City. The City Council is also the organization’s legislative body. Council members approve the tax rate, adopt the budget, and set the City’s vision. The council provides leadership for the community by identifying issues or opportunities and then implementing goals and strategies to solve issues. Council members focus on City policies, the City vision, ordinances, and intergovernmental affairs. Some examples include land use development, comprehensive planning, capital improvement projects, and strategic planning. The City Council gives the city manager the authority to implement policy through direction of operations and execution of strategic plans. 67 Item 9. 8 CITY COUNCIL HANDBOOK 2026 The city manager is responsible for the City’s administrative duties. and Council members should communicate directly with the city manager regarding items related to city employees, inquiries, or other city topics. City staff execute council policies and directives given to them by the city manager and provide information to keep the council informed. The city manager and department directors provide staff direction and guidance through the chain of command. Stay informed and involved A key to success is to know the roles of the City Council and city staff. Council members receive a lot of information from a variety of sources. To be better prepared, it is recommended that council members learn about current issues, past issues, legislation and any other information which can be helpful to them. Opportunities to learn about the council and City include, but are not limited to:  Attending council meetings.  Watching council meetings available via links on the City’s website.  Participate in city functions and events outside of regular city council meetings and work sessions.  Talk with the city manager who can direct you to department heads as needed. CHAPTER 4: CITY MANAGER CITY MANAGER’S ROLE The city manager serves the council and community as the chief administrative officer of the City and brings local government projects and programs to citizens on the council’s behalf. The city manager prepares the budget, recruits, hires, and supervises department directors, and is the council’s chief advisor. Citizens and council members rely on the city manager to provide unbiased and objective information while presenting both sides of an issue and information about long-term consequences. The city manager is appointed by the City Council and directs all city staff. See Columbia Heights’ City Charter chapter 6, section 53 for the powers and duties of the city manager. Since the city manager is the staff member hired by the council, it is important that requests for information or community issues be brought directly to the city manager. The city manager is in the best position to provide a response because many issues involve multiple departments, or work may already be in progress. 68 Item 9. 9 CITY COUNCIL HANDBOOK 2026 If a council member wishes to influence actions, decisions, recommendations, workloads, work schedules, or staff priorities, that member must work with other council members to do so as a matter of council policy. The full city council retains the authority to accept, reject, or amend staff recommendations on policy matters. COMMUNICATION The need for regular communication between the city manager and council is essential to maintain open communication within the organization. The council establishes policy and programs, and the city manager executes council actions. The city manager keeps the council informed and is sensitive to council issues. Similarly, council members need to keep the city manager up to date on constituent concerns and future issues. The city manager provides information between council and city staff. The city manager is responsible for communicating the city’s position about policy matters to outside agencies on the council’s behalf. Sharing timely information with the council is one of the city manager’s highest priorities. The city manager:  Ensures council members receive copies of correspondence that will assist them in policy- making.  Provides other documents to the council on a regular basis, such as monthly or bi-monthly status reports, executive summaries and other information vital to the council member’s position.  Holds work sessions and study sessions to provide detailed presentations about beneficial information.  Schedules council/staff meetings to focus on topics and enhance information exchange.  Encourages presiding council member (either mayor or president pro tempore) to meet with the city manager prior to the council meeting to review agenda items.  Has an open-door policy so individual council members can meet with the city manager on an impromptu and one-on-one basis. PROFESSIONAL ASSOCIATIONS Like many other city managers, Columbia Heights’ city manager belongs to the International City/County Management Association (ICMA), a professional and educational association for city administrative officers that was founded in 1914. ICMA’s mission: “to strengthen the quality of local government through professional management.” The city manager is subject to ICMA’s professional code of ethics and the 12 ethical principles of personal and professional conduct. 69 Item 9. 10 CITY COUNCIL HANDBOOK 2026 CITY COUNCIL EVALUATION The full city council conducts the city manager’s review annually during a closed city council meeting and provides a summary report to the public during the next city council meeting. This evaluation helps ensure city goals are achieved and provides direction and guidance to the city manager. The city manager may be evaluated regarding city council relationships, public relations, effective leadership of staff, fiscal management, communications, personal traits, and intergovernmental affairs. All city council questions or comments should be directed to the city manager at 763-706-3609 or achirpich@columbiaheightsmn.gov. CHAPTER 5: CITY STRUCTURE RESTRICTIONS ON STAFF POLITICAL INVOLVEMENT The City of Columbia Heights is a nonpartisan local government. Professional staff formulates recommendations in compliance with council policy and are not influenced by political factors for the good of the organization and the community as a whole. CITY DEPARTMENTS The city manager is responsible for the day-to-day management of the City and supervises the organization through division directors. There are eight city departments: Administration As city manager, Aaron Chirpich acts as the director of the administration department. This department is responsible for providing citywide human resources and labor relations services as well as cable television franchise administration, legal services oversight, elections administration, data practices management, records retention oversight, City communications, and city council support services. Community Development Mitchell Forney is the community development director. This department consists of building inspections, planning, zoning, economic development, and business licensing. Finance Joseph Kloiber is the finance director. This department is responsible for the City’s finances, accounting, payroll, insurance, and liquor operations. Information Technology Jesse Hauf is the information technology director. This department is responsible for managing and supporting the City’s technology infrastructure and data security. 70 Item 9. 11 CITY COUNCIL HANDBOOK 2026 Fire Dan O’Brien is the fire chief. This department is responsible for providing fire protection, emergency medical assistance, fire safety, and education, as well as inspections and property maintenance enforcement. Library Renee Dougherty is the library director. The library provides free access to informational and recreational materials, technology resources, and educational programming. Police Matt Markham is the police chief. This department is responsible for public protection, programs to prevent crimes, and community-oriented policing. Public Works Kevin HansenDavid Cullen is the public works director / city engineer. This department is comprised of Streets, Parks, and Utilities. Public Works also oversees citywide refuse management. Engineering and Facilities Rochelle Widmer is the engineering and facilities director. This department provides services for public improvement projects and provides facility maintenance for all city buildings and grounds. Recreation Keith Windschitl is the recreation director. The Recreation Department is responsible for providing recreation and senior citizen programming in the city. CHAPTER 6: SUPPORT, TECHNOLOGY, AND LEGAL COUNSEL SUPPORT Staff Support Staff support is provided in response to requests from the City Council as a whole. Requests for information, service-related needs, or policy positions should be considered as an item for the City Council meeting agenda. Staff will complete work within an established timeline of the Council when directed by Council action, supervised by the city manager. To request support, contact the city manager at 763-706-3609 or achirpich@columbiaheightsmn.gov. 71 Item 9. 12 CITY COUNCIL HANDBOOK 2026 Mailboxes Council members receive conference materials, mail other correspondence during meetings and in their mailboxes at City Hall. Meeting Materials The draft City Council meeting agenda and packet is delivered via e-mail on the ThursdayWednesday prior to the meeting. The final City Council meeting agenda and full packet is delivered to City Council members via e-mail on the Friday prior to the meeting. TECHNOLOGY To enhance council members’ service to the community and their ability to communicate with staff and the public, the City provides meeting facilities and office equipment for City business. The City provides technological equipment with necessary software, internet, and e-mail capabilities. Use of personal computer equipment may make its contents subject to public disclosure and review. Please contact the City Manager if you have any questions or concerns relating to technology. Use of technology such as computer, internet and e-mail, cell phones, desktop phones, iPads and digital equipment must be done with integrity and be able to withstand public scrutiny. Refer to the Information Security Policy on the intranet for details. Public Record City emails involving council members and members of advisory boards and commissions are public records (with very few exceptions as stated by the Minnesota Data Practices Act. A helpful resource is available through the League of Minnesota Cities: http://www.lmc.org/media/document/1/datapractices.pdf. Public Information Email or text messages not considered public record may still be public information. Those interested in copies of these items must file a public disclosure request. Requests for private data or information outside of the scope of a council member’s role should be routed to the city manager. LEGAL COUNSEL Legal counsel for the City is through the city attorney. The city attorney is the legal advisor for the council, its committees, commissions and boards, the city manager and all city officers and employees with respect to any legal question involving an official duty or any legal matter pertaining to City affairs. General city attorney legal responsibilities include:  Provides civil and criminal prosecution services to the City. 72 Item 9. 13 CITY COUNCIL HANDBOOK 2026  Provides legal assistance necessary for formulation and implementation of legislative policies and projects.  Represents the City’s interest, as determined by the City Council, in litigation, administrative hearings, negotiations and similar proceedings.  Prepares or approves ordinances, resolutions, contracts and other legal documents to best reflect and implement the purposes and intentions of the City Council; and  Keeps City Council and staff apprised of court rulings and legislation affecting the legal interests of the City. The city attorney represents the City Council as a whole and not individually. CHAPTER 7: COMPENSATION CITY COUNCIL COMPENSATION Council salaries are set by ordinance (must be adopted at least six months before the election). Salary increases are effective the first meeting in January after the November election. Mayor: $1,250 per month $15,000 per year Council Members: $ 900 per month $10,800 per year City council members are eligible to participate in the City’s medical, dental, and life insurance programs. The City contributes the same monthly amount towards council members’ insurance benefits as it does to non-union employees. Please see the human resources director for the current contribution schedule. Reimbursement for Travel Costs When traveling for official city business the mayor and council members are eligible for reimbursement of actual lodging expenses and the following amounts for mileage and meals: Mileage and meals (refer to HeightsNet for current rates). Meals: Travel expense vouchers are available on HeightsNet or from the city clerk. Receipts must be fully itemized for purchases to be reimbursed. Please see Travel Policies for additional information. Formatted: Indent: Left: 0.5", First line: 0", Space Before: 0 pt 73 Item 9. 14 CITY COUNCIL HANDBOOK 2026 PAYROLL INFORMATION City council members are paid on the same pay schedule as regular employees. Pay days are bi-weekly on Fridays with the first payday in January. Payroll is automatic, there are no time sheets necessary. Newly elected city council members must complete the following enrollment items before the year’s first pay period:  W-4  I-9 document (additional documents need to accompany this, i.e. passport or drivers’ license and social security card)  Direct deposit form  Public Employees Retirement Association (PERA) membership election form  Online insurance and benefit enrollment To complete the necessary paperwork, please contact the human resources director at 763-706-3608. Public Employees Retirement Association Benefit Elected officials have the opportunity to be a member of the Public Employees Retirement Association (PERA). A membership election by public officials form must be completed even if one chooses not to become a member. The City will pay the employer’s share and the council member or mayor so electing membership will have the employee’s share deducted from their salary. Upon becoming eligible, council members are able, but not required, to purchase prior service credit as is allowable by statute by paying the employee’s share. Upon such payment to purchase prior service credit, the City will pay to the Association a matching amount as provided by law. 74 Item 9. 15 CITY COUNCIL HANDBOOK 2026 CHAPTER 8: TRAINING AND TRAVEL POLICY FOR CITY COUNCIL, CITY BOARDS AND COMMISSIONS TRAINING BUDGET The City Council has an annual training and education budget as well as an in-town and out-of-town travel budget to be used for training opportunities from resource organizations listed on pages 1-3. Lobbying efforts are not funded through this allocation. TRAVEL INFORMATION/POLICIES Travel involving an overnight stay Give prior notice to city manager before traveling on overnight business explaining the trip’s purpose, travel dates, and other details. Doing so creates open lines of communication between council members and the city manager. If you need assistance in making conference registration or travel plans, please contact the city clerk at 763-706-3611 or sion@columbiaheightsmn.gov. Registering and making travel plans through the city clerk allows for direct payment of these costs by the city instead of council members making payment and submitting for subsequent reimbursement. Travel Expenses Audit standards require a fully itemized claims form for expense reimbursement along with any unexpected portion of the advance, to be submitted to the city manager’s office within 15 days of the close of the authorized travel period for which the expenses have been advanced. Transportation costs are reimbursed at the rate for the most reasonable means of transport. For example, if an elected or appointed official chooses to fly first class, the city reimburses the coach rate and the official pays the difference. Hotel/motel accommodations are reimbursed at the single-room rate per person. Government or discount rates should be used wherever possible. 75 Item 9. 16 CITY COUNCIL HANDBOOK 2026 Policies All requests for reimbursement must be made on the approved Travel Expense Voucher located on HeightsNet. Itemized receipts must accompany all reimbursement claims.  Meal costs for official functions (political or professional organizations) are paid at full actual costs.  There is no reimbursement for alcoholic beverages.  Expenses are not reimbursed for spouses, guests, those not employed by the City, or other persons not authorized to receive reimbursement under this policy or state regulations.  Reimbursement may be claimed by one person for several employees or officials eating together. Please list all names on the reimbursement claim form.  Incidental expenses (i.e. telephone, parking, taxis, buses, rental cars) are reimbursed. Use the travel expense voucher form and include any receipts. To request approval for rental cars, submit the travel authorization form to the city manager’s office..  Personal vehicles may be used for City business. As stated above, mileage for business use is reimbursed at the Internal Revenue Service’s allowable mileage rate. This rate is shown on the Travel Expense Voucher.  Report eligible expenses on a travel expense voucher form within 15 days after the trip. Attach receipts for expenses claimed and submit to the city manager’s office. For assistance with the above contact the city clerk at 763-706-3611 or sion@columbiaheightsmn.gov. CHAPTER 9: COMMUNICATIONS AND MEDIA RELATIONS COMMUNICATIONS As elected officials, council members have a responsibility to communicate information to the public. Communicating accurate, timely and professional information is important to ensuring the quality and credibility of information being provided to the public. Public Record Communications (electronic or written) involving city council members and members of advisory boards and commissions are public records (with a few exceptions a stated by the Minnesota Data Practices Act - https://mn.gov/admin/data-practices/). https://www.lmc.org/resources/data-practices-analyze- classify-and-respond/ 76 Item 9. 17 CITY COUNCIL HANDBOOK 2026 Communications not considered public record may still be public information (i.e. e-mail, text messages). Those interested in copies of these items must file a public disclosure request. Requests for private data or information outside the scope of a council member’s role should be routed to the city manager. Align with Minnesota Open Meeting Law Information posted or responded to should be done in alignment with the open meeting law. More information about the open meeting law is available through the Minnesota Data Practices Office at https://mn.gov/admin/data-practices/meetings/. Another resource is the League of Minnesota Cities Informational Memo on Meetings of City Councils at https://www.lmc.org/resources/meetings-of-city- councils/ . Council members should generally act with caution when using electronic means to communicate with one another. If a council member wishes to share information with other members, do so through the city manager. Materials relating to agenda items for City business (including email) must be provided to the public at the meeting. Council members must be cautious about email or social media communications shared among three or more council members:  Example of an open meeting law violation: A council member posts a comment on a Facebook page about a proposed ordinance. A second council member comments that they agree, and a third council member clicks the “like” button. Citizen questions, comments and concerns It’s important that council members direct citizen questions, comments, and concerns to the appropriate staff: info@columbiaheightsmn.gov email address, or to the Ask a Question/Report a Concern form on the City’s website. Doing so ensures requests are routed to the appropriate department or staff person and holds them accountable to ensure that proper follow-up is made and the task is completed. In addition, since some requests cover multiple departments, there may be a request history that will be useful as staff works to resolve the issue. Written Correspondence City council members often need to write letters to citizens, businesses, or other public agencies. City letterhead, note cards, and envelopes are available for city business use. Contact staff in the Administration Department for these items. Written letters and memoranda received by the City, addressed to a council member or the council as a body, are forwarded via email if received in electronic format, or photocopied and provided to all council members with a copy kept on file. 77 Item 9. 18 CITY COUNCIL HANDBOOK 2026 Electronic Communications Generally, the Columbia Heights City Council receives agenda materials, background information and other meeting information via email. Contact the city manager if there are questions about these items. Social Media Since social media is an effective and frequently chosen communication tool among the public, the City of Columbia Heights has official Facebook pages. COMMUNICATION TIPS FOR E-MAIL AND SOCIAL MEDIA Public Perception City council members are public officials representing the City of Columbia Heights and its policies and perspectives. Official versus Individual Perspectives Since the public connects city officials to the City of Columbia Heights, it’s important to clarify official perspectives from individual perspectives. It is advised for council members to separate official and private citizen roles. When presenting information on behalf of the City of Columbia Heights, identify the role of being an elected official for the City. When presenting individual perspectives, clarify that those viewpoints are not representative of the City of Columbia Heights but are personal opinions. Personal social media account names should not be tied to the City. Public Information Any published content, written or electronic (email, for example), may be considered public information or covered under the Minnesota Data Practices Act. Informal messages not related to a public official’s role, such as meeting reminders, telephone messages, and informal notes are not public record. Large Outreach Information posted on social media is public and will remain online for a long time. Since both email and social media posts can be quickly shared with other audiences, it is important to post professional messages and avoid political comments. 78 Item 9. 19 CITY COUNCIL HANDBOOK 2026 Discoverability Generally, email is not removed from the system even if deleted. Email is discoverable in litigation, making it essential to use it cautiously. When seeking legal advice or to discuss matters of pending litigation or other “confidential” City business, ensure e-mails are sent to only those intended because the attorney-client privilege protecting the document from disclosure may be waived. MEDIA RELATIONS Media Inquiries Council members are encouraged to refer all media inquiries to the city manager prior to discussing and voting on an item. After a vote has been taken, individual council members may comment on their decision. It is understood that individual council member decisions may not be reflective of the council’s majority vote. Following these guidelines is important to the democratic process because it helps avoid creating the public perception that a vote or decision has been made on a topic before all the information has been presented to the City Council. That perception could discourage the public from engaging in the democratic process and could have negative legal implications for the City. City Manager’s Role The city manager communicates on the City’s behalf in interviews, publications, news releases, on social media sites and related communications. The city manager is in the best position to provide a response because many issues involve multiple departments, or work may already be in progress. Often, the communications coordinator or the appropriate department director will handle interviews and communications on behalf of the city manager. Good to Know When the media calls about:  Upcoming agenda items, issues, or discussion topics: wait to provide information until the topic is voted on. This communicates that a decision has not been made and allows the public process to work by keeping the topic open for citizen input. If a council member discusses the issue with media before a decision is made, there is a potential that the public may be confused about the council’s direction. This may create a public perception that a vote or decision has been made on a topic and discourage the public from engaging in the democratic process.  Routine or public information: i.e. a meeting time or agenda. Provide media with the information and notify the city manager of the request. 79 Item 9. 20 CITY COUNCIL HANDBOOK 2026  Other information: i.e. city personnel, potential litigation, controversial issues, an opinion about a City matter, or if unsure of the type of question. It is recommended to work with the city manager on these topics. The city manager typically works with staff on these issues and can present the discussion scope or topic.  Media response: If an answer isn’t readily available, a good response to media inquiries is “I don’t have all the information about that. Let me find out and I’ll return the call.” Don’t forget to get the respective media’s name, contact information, and deadline so a response can be provided. CHAPTER 10: CITY COUNCIL MEETINGS GENERAL The City Council decides public meeting times and places. Currently, the council meets the second and fourth Monday of the month at 6 pm and holds a work session on the first Monday of the month at 6:00 pm. Regular meetings are held in the City Council Chambers, 3989 Central Ave NE. Work sessions are held in the Shared Vision Room at City Hall. If a legal holiday occurs on one of these Mondays, the council meeting will be held the next business day. All meetings are held in compliance with Minnesota’s Open Meeting Law. All regular and special meeting dates and times are posted on the city website. http://www.columbiaheightsmn.gov/calendar_app/index.html. All regular City Council meetings are live broadcast, recorded, and re-broadcast on public access television (Comcast channel 16 and CenturyLink channel 8052) and archived and available live streaming on the City’s website. Meeting agendas and minutes for all City Council meetings are available on the City’s website. Quorum To legally conduct business at meetings, the city council needs a quorum (majority) of members present. At least three city council members constitute a quorum. TYPES OF MEETINGS Align with Minnesota Open Meeting Law The City Council and any committee, subcommittee, board, or commission that makes or recommends decisions to the City Council are subject to the Minnesota Open Meeting Law: https://mn.gov/admin/data-practices/meetings/, https://www.lmc.org/resources/meetings-of-city- councils/ 80 Item 9. 21 CITY COUNCIL HANDBOOK 2026 Communication regarding City business among three or more council members should only take place at an open meeting or a meeting lawfully closed pursuant to Minnesota statute. Committee quorums depend on the number of people on the committee. Council and committee members should generally act with caution when communicating face-to-face or through written or electronic correspondence. If a council member wishes to share information with other members, this should be done through the city manager. Materials relating to agenda items for city business (including e-mail) must be provided to the public at the meeting. Regular Meetings The Columbia Heights City Council convenes regular meetings twice each month. At the first meeting of the year, the council:  Designates an official newspaper.  Assigns committee duties to members.  Appoints a Council President.  Reviews operational policies and guidelines if necessary and makes necessary changes.  Works on other organizational business as deemed necessary. Agenda The council packet contains an agenda with information about each agenda item. Packets are available online on the Friday before the meeting. Council members wishing to discuss an item at a work session or request action on an item at a council meeting should request the city manager place the item on the agenda. Council members can also make a brief report about a meeting or event at a meeting without prior notice. This report should occur during the Council and Administrative Reports portion of the meeting. Special Meetings Special meetings are any meeting other than a regular meeting and can be scheduled by the mayor, any two council members, or the city manager with at least three days’ notice to the other members. These meetings could be scheduled to address additional business, budgets, or other pending items the council was unable to discuss at a regular meeting or need to address before the next regularly scheduled meeting. Any special meeting must comply with Minnesota’s open meeting law. Council members are notified of special meetings at least three days before the meeting, and written notices are posted at least three days before the meeting. Those who have filed a written request for notice for special meetings must also be notified. 81 Item 9. 22 CITY COUNCIL HANDBOOK 2026 Closed Meetings The Columbia Heights City Council may meet in a closed meeting:  To consider strategies for labor negotiations under the Public Employer Labor Relations Act;  To evaluate the performance of an individual the council has authority over (i.e. the city manager);  To review information considered attorney-client privilege with the city attorney or city attorney designee;  To discuss the purchase or sale of property;  For security briefings Meetings must be closed for:  Preliminary consideration of allegations or charges against an individual the council has authority over (i.e. the city manager);  Portions of meetings that include: o Data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable adults; o Internal affairs data relating to allegations of law enforcement personnel misconduct or active law enforcement investigative data; o Educational data, health data, medical data, welfare data, or mental health data that are not public; o An individual’s medical records governed by certain sections of Minnesota law To hold a closed meeting, the City Council must follow Minnesota’s open meeting law procedures. All closed meetings (except those closed as permitted by the attorney-client privilege) must be electronically recorded at the public body’s expense. Unless otherwise provided by law, recordings must be preserved for at least three years after the meeting date. If a closed meeting is to evaluate an individual’s performance, this individual’s name must be announced before the closed meeting. If this individual requests an open meeting, advance notice must be provided so he/she can make an informed decision about opening the meeting. Work Sessions Work sessions provide an opportunity for council members to discuss items that may be future agenda items or for informational purposes. Several work sessions are held about the City’s budget before its finalization and levy at the end of the year. Work sessions are typically held each month on the first Monday at 6 pm. The agenda and related items are posted online in the same location as the regular city council meetings the Friday before the work session. 82 Item 9. 23 CITY COUNCIL HANDBOOK 2026 Work sessions are held in a less formal atmosphere, using a consensus-building approach. No formal action is typically taken at the work sessions. Emergency Meetings The City Council has authority under the City Charter and Minnesota State Statute to call emergency meetings for items that require immediate council consideration. For example, a meeting may be called to declare a local emergency if there is a state of emergency, such as a natural disaster. CHAPTER 11: ADVISORY BOARDS, COMMISSIONS, COMMITTEES, AND TASK FORCES The City of Columbia Heights has advisory boards, commissions, committees, and task forces that the public serve on. Every member of the City Council is appointed to serve in a liaison capacity on one or more of these boards, commissions, committees, and task forces. REPRESENTATION BY CITY COUNCIL MEMBERS City council members act as liaisons to facilitate communication between the City Council and the various citizen groups, government committees, and boards. City council members acting in a formal liaison capacity with outside citizen groups and other elected bodies should represent themselves as a member of the City Council body as a whole. If a personal belief is contrary to the City Council body’s belief, the liaison should either withhold comment or participation or should make it known to the outside group that they are speaking or acting as an individual and not as a representative of the City Council. City council members are also appointed as liaisons to city commissions and boards. The liaison helps to increase the City Council’s familiarity with the membership, programs, and issues of the boards, commissions, committees, and task forces. In fulfilling their liaison assignment, members may communicate topics that the council would like discussed to the advisory body chair through the staff liaison. City council members are not voting members of the advisory bodies and are generally not actively participating members of the advisory boards. Rather, they provide a link between the City Council and the advisory boards to transfer and clarify information between the two entities. In interacting with the boards, commissions, committees, and task forces, the council member should reflect the council's views as a body. It is not the role of the liaison to attempt to direct or influence discussion by sharing personal opinions rather than representing the City Council’s position. When asked for their opinion, council members should share it with the advisory body, but council members should generally not be part of the group discussion. 83 Item 9. 24 CITY COUNCIL HANDBOOK 2026 APPOINTMENT TO AND ATTENDANCE AT BOARDS, COMMISSIONS, COMMITTEES, AND TASK FORCES Appointment to boards, commissions, committees, and task forces Appointments to boards, commissions, committees, and task forces are typically made at the first meeting in January. The mayor will inquire about what liaison appointments are desired by each member and will submit recommendations to the full council to fill the various boards, commissions, committees, and task forces. The full city council will vote to confirm the appointments. Attendance at boards, commissions, committees, and task forces If a council member cannot attend their assigned advisory body meeting, they should notify the city manager to see if another council member is available to fill in. If a council member fails to attend four meetings in a year and fails to notify the city manager that they will be absent, the city council may consider assigning another member to that position for the remainder of the year. All representative positions held by the mayor or a city council member on a board, commission, committee, or task force, whether an appointment or liaison position, will terminate when the member’s service in elected office terminates. STAFF RELATIONSHIP TO ADVISORY BODIES The city manager assigns and directs staff to advisory bodies. Staff support and assistance may be provided to advisory boards, commissions, and task forces. While staff may work closely with advisory bodies, staff members remain responsible to immediate supervisors and the city manager. Members of commissions, boards, or committees are responsible for the advisory body. The chairperson is responsible for committee compliance with city code and/or committee bylaws. Staff members assist the advisory body chair to ensure appropriate compliance with state and local laws and regulations. Advisory bodies make recommendations to the city council through adopted council agenda procedures. When an advisory body wishes to correspond with an outside agency, the City Council must review and approve the communication. COMMITTEES AND COMMISSIONS BY ORDINANCE Columbia Heights City Code includes committees and commissions established by ordinance (sections 3.301 through 3.314— https://codelibrary.amlegal.com/codes/columbiahts/latest/columbiaheights_mn/0-0-0- 404#JD_Ch.3ArticleIII). 84 Item 9. 25 CITY COUNCIL HANDBOOK 2026 Park and Recreation Commission Consists of seven regular members who reside in the City, and meetings are held at 6 pm on the fourth Wednesday of each month at Murzyn Hall. The Park and Recreation Commission supervises and controls the use of public parks, recreation, and senior citizen programs in the City, including parks, parkways, playgrounds, recreation fields and buildings, and all related public service facilities. The Commission also recommends improvements for parks and has the authority to make reasonable administrative rules and regulations, including setting fees and governing public use of parks and buildings. Planning and Zoning Commission Consists of five regular members and meetings are held in the city council chambers at 6 pm on the first Tuesday of the month. The commission prepares and maintains a Comprehensive Plan for the physical development of the City. The Commission also serves as the Board of Appeals and Adjustments of Variance and Appeal Cases. Another commission function is as an advisory board to the City Council on matters pertaining to Conditional Use Permit applications and zoning amendments. Sustainability Commission Consists of nine members and meetings are held on the second Tuesday of each month at city hall. The commission was established in 2023 to raise awareness and promote sustainable practices within the community. Implementing these sustainable practices will aid the City in reducing the environmental impact of human activities. The Sustainability Commission will also bring together different perspectives and expertise to ensure that sustainability initiatives are responsive to the community's needs and concerns. Library Board Consists of five regular members who are residents of Columbia Heights. Meetings are held in the history room of the library at 5:30 pm on the first Wednesday of the month. The Library Board supervises and controls policies, programs, use and physical plant of the city library, including all lands and equipment, and the setting of service levels and manpower. The board also recommends improvements for the library and makes administrative rules and regulations, including the setting of fees, governing public use of the library and its facilities, and is subject to the direction and authority of the City Council. Youth Commission The purpose of the Columbia Heights Youth Commissioner program is for the youth of Columbia Heights to serve as a non-voting member on select City Boards and Commissions. These positions aim to inspire and bring new ideas from a youth perspective, create an educational environment for youth looking to expand their knowledge of government and leadership functions, and provide experience-building opportunities for area youth seeking increased community and government engagement. 85 Item 9. 26 CITY COUNCIL HANDBOOK 2026 COMMISSIONS CREATED BY STATUTE Charter Commission The Charter Commission must have not more than fifteen and not less than seven members, who are appointed by the Chief Judge of Anoka County District Court. They are appointed for four-year terms. Charter Commission meetings are held quarterly on the third Thursday of the month at 7 pm at City Hall. The city charter enables the City of Columbia Heights to be a self-governing city under the municipal home rule provisions of the Constitution and Statutes of Minnesota. The Charter Commission is charged with keeping the city charter current under procedures authorized by state statutes §410.05 (https://www.revisor.mn.gov/statutes/?id=410.05) and §410.12 (https://www.revisor.mn.gov/statutes/?id=410.12). Economic Development Authority The Economic Development Authority consists of the five city council members and two additional appointed members. The EDA meets at 56 pm on the first Monday of every month at City Hall. The EDA provides financial and technical assistance and resources to residential, commercial, and industrial interests to promote health, safety, welfare, economic development, and redevelopment. Housing and Redevelopment Authority The Housing and Redevelopment Authority membership consists of the five city council members and does not meet regularly. CHAPTER 12: OPEN MEETING LAW AND DATA PRACTICES OPEN MEETING LAW With only a few exceptions, city council meetings, including committees, subcommittees, board, and commission meetings, are open to the public. The open meeting law ensures the public is fully informed about decisions made by elected officials and also ensures the public’s right to participate in City Council actions. More information about the open meeting law is available through the Minnesota Data Practices Office at https://mn.gov/admin/data-practices/meetings/. Another resource is the League of Minnesota Cities Informational Memo on Meetings of City Councils at https://www.lmc.org/resources/meetings-of-city-councils/. Whenever the council meets, the following information should be available to the public:  Date.  Time.  Location. 86 Item 9. 27 CITY COUNCIL HANDBOOK 2026 The public should be able to:  Be present and watch the meeting.  See how council members vote on issues.  Receive printed information the council has at the meeting.  Have a summary of council minutes. Any scheduled gathering of the city council or committee must give proper notice and be open to the public. Chance meetings and social gatherings are excluded; however, council members cannot discuss or receive information on official business in private social gatherings. There are few exceptions to the open meeting law and specific requirements regarding notice and subject of closed meetings. Strict adherence to these requirements is necessary to avoid violating the statute. The city attorney should be consulted when the council considers conducting a closed meeting. Council members who intentionally violate the provisions of the open meeting law are subject to personal liability up to $300 in civil penalties per single occurrence. Government entities are prohibited from paying these penalties for council members. If a council member has three or more intentional violations, the result is forfeiture of the right to serve on the city council. Examples of potential violations are:  Chamber of Commerce gatherings with council members;  Planning sessions with staff.  Neighborhood land use gatherings.  Commenting or “liking” social media posts; and  E-mail chain creating a serial meeting. MINNESOTA’S DATA PRACTICES ACT Minnesota’s Data Practices Act gives public access to city records and data to balance the public’s right to know with respect for individual privacy. The act presumes that government data are public and accessible for inspection and copying unless a federal law, state statute, or temporary classification of data notes otherwise. Since there are significant penalties for willfully releasing private and confidential data, council members should contact the city manager when there are questions about what information is public and private. In addition, a city that violates any provision of the Data Practices Act is liable for any damage caused by the violation. The person damaged may bring action against the City to cover damages, plus costs and reasonable attorney fees. 87 Item 9. 28 CITY COUNCIL HANDBOOK 2026  More information about the Minnesota Data Practices Act is available through the Minnesota Data Practices Office at https://mn.gov/admin/data-practices/  The League of Minnesota Cities provides helpful information about data practices online: https://www.lmc.org/resources/data-practices-analyze-classify-and-respond/. Public or Private Data is classified into categories to define confidentiality. These categories assist the city in deciding whether and to whom data can be released. Public Record Communications (electronic or written) involving city council members and members of advisory boards and commissions are public record (with a few exceptions as stated by the Minnesota Data Practices Act. Communications not considered public record may still be public information (i.e. email, text messages). Those interested in copies of these items must file a public disclosure request. Requests for private data or information outside the scope of a council member’s role should be routed to the city manager for assistance. Elected Officials and Financial Disclosures Required by State Statute The disclosure of financial information of elected or appointed officials required by state statute, which are filed with the City, are classified as public data on individuals. Personnel Data Some personnel data of city employment applications, present and past employees, members of advisory boards and commissions, volunteers, and independent contractors is public. Public personnel data:  Name  Salary  Contract fees  Pension  Fringe benefits  Expense reimbursements  Job title and job description  Education, training and previous work experience  Terms of any administrative or judicial agreement  Work location and work telephone number  Time records 88 Item 9. 29 CITY COUNCIL HANDBOOK 2026  Date of first and last employment  Existence and status of any complaints or charges against an employee o Note: actual complaint circumstances are not public, whether or not the charge or complaint resulted in disciplinary action. The final disposition of any disciplinary action, with the reasons the action was necessary and information documenting those reasons are public when a final disposition is made. Final disposition also includes resignation when the resignation occurs after the final decision of the city or arbitrator. The following is public and refers to former or current applicants; either for employment or an appointment to an advisory board.  Veteran status  Relevant test scores  Rank on eligibility list  Education, training, and work availability Private Record Some examples of private data include:  Applicants for city positions. Names are private except when certified as eligible for employment and considered a finalist by the city manager. A finalist is someone called in for additional interviews but has not been chosen for the position.  Appraisal data: confidential until released or until the property is sold.  Arrest data, response data, and investigative data. Classified as public information once the investigation is closed and charges are filed.  Elected officials’ correspondence. The Data Practices Act states that correspondence between individual community members and elected officials is private; however, it can be made public by the sender or recipient.  Property complaints. Complaints to the city of Columbia Heights that are ordinance violations are confidential data. For example, if a neighbor reports another neighbor is in violation of an ordinance, the name of the complainant cannot be disclosed. CHAPTER 13: CODE OF CONDUCT The mayor and council members are dedicated to promoting the values and integrity of local government and democracy and are committed to governing efficiently and effectively. After taking the oath of office as a city council member, they agree to conduct themselves in accordance with the following code of conduct:  The professional and personal conduct of council members must be above reproach and avoid the appearance of impropriety. Members should refrain from abusive conduct, personal 89 Item 9. 30 CITY COUNCIL HANDBOOK 2026 charges, or verbal attacks upon the character or motives of other council members, boards, commissions, staff, or the public intended to disrupt and not further the City’s business.  Council members must abide by applicable state laws, city ordinances, and other doctrines relating to the conduct of a council member, including, but not limited to, conflict of interest, data practices, and the open meeting law.  Council members must maintain the confidentiality of information concerning property, personnel, or legal affairs of the city. They shall neither disclose confidential information without proper legal authorization nor use such information to advance their personal, financial, or other private interests.  A council member must not use the official position to secure special privileges or exemptions for themselves or others.  Each member must support maintaining a positive and constructive workplace environment for City staff, private citizens, and businesses dealing with the City. Council members will recognize their roles, as delineated in the city charter, city code, and state statutes, and in individual dealings with city staff.  No member shall, except as specifically permitted by Minnesota statutes, accept or receive any gift of substance, whether in the form of money, services, loan, travel, entertainment, hospitality, promise, or any other form under circumstances in which it could be reasonably expected to influence the member in the performance of the member’s official duties or intended as a reward for the member’s official actions.  Members of the council will not testify in their capacity as a council member before any other board, commission, administrative officer, or agent of the federal government, the state of Minnesota, or any county or other municipal corporation, including cities, except as provided. Exceptions to the policy: o If the member is testifying in such capacity pursuant to a lawfully issued subpoena; o In the event the council has designated the member or members to act as a spokesperson for the council as a whole to explain the majority vote or council’s position.  Council members serve as a whole when representing the official policies and positions of the City Council. If speaking as an individual citizen, it is important to share that it is the individual person’s perspective being presented and not that of the City or the council. In addition, council members must refrain from testifying orally or in writing as to any quasi-judicial matter being heard, or having the possibility of being heard by the council. 90 Item 9. 31 CITY COUNCIL HANDBOOK 2026 CONFLICT OF INTEREST Generally, state law prohibits public officers from having a personal financial interest in a sale, lease, or contract that they are authorized to make in their official capacity. A “public officer” would include a mayor, council member, board member, etc. An interested officer should disclose his or her interest at the earliest stage and abstain from voting or deliberating on any contract in which he or she has an interest. There are some exceptions to the general prohibition on contracting with city officials defined in state law. To help determine if a conflict exists, consider the:  Nature of the decision being made.  Nature of financial interest.  Effect of the individual interest on the outcome of the decision by the council. Another conflict of interest situation may occur when the official’s personal interest is so distinct from the public interest that the member cannot be expected to represent the public interest fairly in deciding the matter. Some common areas are planning and zoning issues, public improvements, special assessments, licenses, land purchases, and street vacations. Some other areas are church memberships, family associations, and club memberships. To use any exception to the conflict of interest law, detailed procedures must be followed. State statutes and the city attorney should be consulted on these procedures. INCOMPATIBLE OFFICES Generally, individuals in elected office are prohibited from holding incompatible offices. The city attorney should be consulted on concerns about elected officials holding two separate offices. Columbia Heights city council members cannot hold any other city office or paid city employment during their tenure as council members. A former member of the City Council cannot be employed by the City until one year after the term they were elected for has expired. GIFTS Elected and appointed “local officials” may not receive a gift from any “interested person.” An “interested person” is a person or representative of a person or an association who has a direct financial interest in a decision that a local official is authorized to make. If a public official knowingly accepts a gift, the official may be guilty of a gross misdemeanor. Some commonly encountered exceptions to the gift law include lawful campaign contributions and food or beverages given at a reception, meal, or meeting the official has been invited to attend. If there is ever any question about accepting or declining a gift, the best option may be to decline. 91 Item 9. 32 CITY COUNCIL HANDBOOK 2026 LIABILITIES The City of Columbia Heights carries personal liability insurance policies on elected officials, appointed officials, employees, and officers. The City defends a person who is performing job duties and is not guilty of malfeasance in office, willful neglect of duties, or acting in bad faith. ETHICAL LEADERSHIP Ethical leadership is vital to the functioning of the City and to maintaining the public’s trust and confidence in the City and the democratic process. Key traits of ethical leaders  Recognize that ethical questions may be complex. As a result, they are willing to seek and accept the advice of knowledgeable officials such as the city manager, city attorney, or City staff.  Understand that ethical conflicts are inevitable and should be dealt with forthrightly. Elected officials are human and citizens of their community. On occasion, it is expected that they will have needs or roles in their private lives that conflict with public office obligations. Ethical officials are open about potential conflicts of interest and follow applicable rules for disclosing and dealing with the conflict (such as refraining from voting on a particular issue) to avoid even the appearance of impropriety.  Are driven by fairness. The most ethical council members recognize that many City decisions will have adverse as well as positive outcomes, and they therefore strive to make the best decision as defined by its ultimate fairness to all concerned. This often means making impartial decisions on the merits of the issues alone while disregarding personal allegiances. It can also mean taking into account the interests of citizens who are not present or who have not otherwise commented, but who are nonetheless affected by a decision. Ethical officials try to make decisions in the best interest of all in the community, not just those who show up at a meeting or protest the loudest.  Know the importance of conscientious and ethical government as a value. Ethical council members do not use their office or authority for revenge, prestige, or personal gain. Ethical council members recognize that government is a human institution. As a result, the human motivations of those in government will determine whether the government is effective or ineffective, good or bad, ethical or unethical. Ethical council members care enough to make a positive difference and act accordingly. 92 Item 9. 33 CITY COUNCIL HANDBOOK 2026 CHAPTER 14: RULES TO GOVERN BY LAND USE LAWS The Municipal Planning Act grants cities the authority to regulate land use and provides the framework and road map all cities must follow. Cities regulate land use through three basic tools:  Comprehensive plan;  Zoning ordinance (including zoning map);  Subdivision ordinance. Although cities are not required to adopt all three tools in municipal planning, each tool serves a separate and essential purpose. These tools harmonize and interact in important ways to protect and promote sound City development. First, the comprehensive plan helps the City look to the future and guides current development in administering its zoning and subdivision ordinances. The subdivision ordinance regulates land division into smaller lots and creates blocks and neighborhoods with safe streets, appropriate environmental features, and character. Finally, the zoning ordinance regulates the use and density of city zones such as commercial, residential, and industrial purposes, both segregating and combining uses where appropriate to prevent congestion, environmental impacts, and other negative human health impacts. A zoning map divides the community into different land uses to assist the City in planning and permitting future growth and redevelopment. There are 13 different categories for zoning, each with specific standards. PUBLIC IMPROVEMENTS There are two types of public improvements: petitioned and City-initiated. A petitioned project occurs when a citizen or citizens who own 35 percent or more of the affected property sign a petition asking the City to make the improvements. A City-initiated project is an improvement identified by the City. A City-initiated project requires a 4/5 vote of the council, whereas a petitioned project only requires a simple majority. Process for improvements  The City notifies all affected property owners.  A meeting is held before the first formal council meeting to provide information to the property owners.  The first council meeting is the project feasibility hearing, where citizens present their opinions about the project. 93 Item 9. 34 CITY COUNCIL HANDBOOK 2026  The second council hearing is the assessment hearing that establishes the property owners' costs for the project.  If the cost of the completed project is less than the assessment, property owners are notified, and the correct amount is assessed. No property assessment is certified until the project is completed. This is in accordance with Minnesota statutes, chapter 429 (https://www.revisor.mn.gov/statutes/?id=429), which explains the complete process in detail. LICENSES AND PERMITS The City has the authority to license and require permits for activities within its jurisdiction. Licensing and permitting regulates activities and provides oversight for inspection to protect the public interest. The City exercises its police power to protect and promote the public’s health, welfare, and safety through the licensing process. More information about licenses and the licensing process can be found in chapter 5 of the Columbia Heights City Code, available online at https://codelibrary.amlegal.com/codes/columbiahts/latest/columbiaheights_mn/0-0-0-1183. CHAPTER 15: FINANCIAL ASPECTS The City of Columbia Heights charter specifies responsibilities and procedures for the City’s financial administration. The charter establishes the calendar year as the fiscal year. The city manager strictly enforces the budget provisions. BUDGET AND TAX LEVY In early June all division heads submit proposed operating budgets to the Finance Department for the fiscal year commencing January 1. The operating budgets include proposed expenditures and the means of financing them. The city manager and finance director then meet with all of the division heads to review their budget proposals after which the city manager prepares the city manager’s budget. Council members are encouraged to share budget ideas and requests with the city manager and affected division heads by the spring of the prior budget year. Before Sep 30, the City Council adopts the proposed budget either as proposed, or as adjusted by the city council, and certifies the proposed general and EDA property tax levies to the county auditor in accordance with Minnesota statutes. In December, the City Council holds a public budget hearing to present the final budget and property tax levies to citizens and property owners for comment. By Dec25 the final budget is legally adopted and certified to the county. 94 Item 9. 35 CITY COUNCIL HANDBOOK 2026 FINANCIAL STATEMENT City finance staff prepare the Comprehensive Annual Financial Report (CAFR) which is a financial report explaining the financial status of the city and the sources of revenues and expenditures. The CAFR is audited annually through an audit by a certified accounting firm. The audit must be in compliance with all state requirements. The audit preparation process begins in January each year and runs through approximately June. The auditors are usually on site examining financial materials, for about a week in February or March. The CAFR is prepared following this examination. After the audit, the CAFR is presented to the City Council. This usually occurs in June or July. Bonds One of the ways in which the city can finance large capital projects is by issuing bonds. In general, a city can issue bonds for any authorized expense, which is not a current expense. The use of bonds for acquisition, development, construction, or improvements of capital assets is allowable. A city can issue bonds for public improvements in which they will gain revenue. They can purchase police, fire, and street equipment. This type of bond must be short term. A city can also issue conduit bonds for the benefit of private entities. In these scenarios, the City issues the bonds and loans the proceeds to the private entity. The private entity is solely responsible for repaying the loan and all associated debt service and costs related to the loan transaction. Because the City is not responsible for any loan repayment, the bonds have no effect on the City’s credit rating, nor do the bond amounts count against the City’s statutory borrowing limits. CHAPTER 16: STANDARDS OF APPEARANCE Business casual dress is encouraged when city council members conduct city business, and business formal attire is recommended when representing the City at formal functions. City logo wear may be appropriate at many functions and is a good way to promote and show pride in our community. For more information about city logo wear please contact the community engagement specialist at 763-706- 3614. 95 Item 9. 36 CITY COUNCIL HANDBOOK 2026 CHAPTER 17: LEAVING OFFICE AND VACANCIES LEAVING OFFICE Upon completion of service to the community, please return equipment acquired during the term. Examples include computers, copies of the Columbia Heights City Code, key cards, etc. VACANCIES There are several reasons a vacancy may occur on the City Council. These include an election deemed to be invalid, a death, resignation, removal from office, or a council member may move outside the city. Medical reasons or illness could also prevent a council member from attending meetings. When the absence extends beyond three months, the council has the authority to remove the current member and appoint a new member. Another reason for removal would be any council member who does not perform their duties and responsibilities in good faith. The process for filling a vacant seat is established in the Columbia Heights City Charter, section 9, available online at http://www.columbiaheightsmn.gov/document_center/Government/Updated%20City%20Charter%20O CT%202016.pdf. APPENDIX I AGENDA AND MEETING PROCEDURES Agenda Preparation The city manager is responsible for the format and preparation of the council agenda. This includes all items for consideration, charter requirements, state law, and bylaws. All items to be included on the agenda or the city manager’s report should be submitted to the city manager by 4:30 pm on the Monday preceding the meeting date. Order of business The mayor presides over city council meetings. In the absence of the mayor, the council president shall preside. Council meetings begin promptly and are held in the following order: 1. Mission Statement 2. Call to Order / Roll Call 3. Pledge of Allegiance 4. Approval of agenda 96 Item 9. 37 CITY COUNCIL HANDBOOK 2026 5. Community Forum 5. Proclamations, Presentations, Recognition, Announcements, Guests 6. City Council and Administrative Reports 6.7. Community Forum 7.8. Consent Agenda 8.9. Public Hearings 9.10. Items for Consideration 10. City Council and Administrative Reports 11. Adjournment Call to Order – Presiding Officer The mayor (or council president) calls the meeting to order. If the mayor arrives after the meeting has begun, the mayor resumes duties once business on a particular topic has been concluded. At any meeting where the mayor and the council president are not present, the council appoints the most senior council member to preside over the meeting. Pledge of Allegiance The City Council, staff, and audience stand and recite the pledge of allegiance. Mission Statement The mission statement is provided on the agenda for reference by city council members, staff, and the public. The mayor may choose to read it at the meeting, but it is not required. Approval of the Agenda All official council meetings are open to the public and the media in accordance with Minnesota’s Open Meeting Law. Approval of the agenda makes this official. Community Forum This is a time when members of the public may address the City Council about any topic that is not on the regular agenda. Generally, individuals address the City Council, but the City Council does not take formal action on items raised during the community forum. The City Council may direct staff to follow up or add the item to an upcoming agenda. Proclamations, Presentations, Recognition, Announcements, Guests This is the opportunity for the mayor and city council to recognize special events, groups, awards, and make announcements for upcoming activities to the audience present and those watching the meeting via cable broadcast. City Council and Administrative Reports 97 Item 9. 38 CITY COUNCIL HANDBOOK 2026 The city council members are given an opportunity to share with the other members information they have received that would benefit the group, discuss meetings they have attended, and give updates on other relevant topics. The city manager and city attorney are also provided an opportunity to make a report immediately following the city council reports. Community Forum This is a time when members of the public may address the City Council about any topic that is not on the regular agenda. Generally, individuals address the City Council, but the City Council does not take formal action on items raised during the community forum. The City Council may direct staff to follow up or add the item to an upcoming agenda. Consent Agenda The consent agenda includes routine or noncontroversial matters that need minimal deliberation. A motion to approve the consent agenda cannot be debated, but a council member may remove a consent agenda item and have it placed on the regular agenda for debate and action immediately following its approval. The consent agenda includes approval of the previous meeting’s minutes, which once approved become the official meeting record. Public Hearings Public hearings ensure due process by protecting an individual’s right to be heard on a matter prior to governmental action. Due process encourages objective decision-making by providing those interested in the City’s decision with an opportunity to be heard. Generally, there is no dialogue between council members, staff, or the public during the hearing. Council members may ask questions of those addressing the council to clarify a fact, but any statement by a council member for anything other than to pose a question on the matter being considered may be ruled out of order by the mayor or presiding officer. After new facts and information have been presented to the City Council, the hearing may be closed. Once the public hearing is complete, council members make a motion and debate the matter under consideration. Items for Consideration 98 Item 9. 39 CITY COUNCIL HANDBOOK 2026 This is the part of the meeting where items that require action but not a formal public hearing are presented to the city council. Generally, the appropriate staff person presents the item, city council members ask questions of the staff person, discuss the topic amongst themselves, and when they have all the information necessary, they take formal action on the item. City Council and Administrative Reports The city council members are given an opportunity to share with the other members information they have received that would benefit the group, discuss meetings they have attended, and give updates on other relevant topics. The city manager and city attorney are also provided an opportunity to make a report immediately following the city council reports. Adjournment When there is no further business, adjournment formally concludes the meeting. VOTING Generally, city council actions pass or fail by a majority vote of the council. A majority is determined by the number of council members present at a meeting. Certain actions, such as an un-petitioned street project, require an extraordinary majority or 4/5 vote of the whole council. Procedure The votes of council members on pending actions are conducted as voice votes unless any council member requests a roll call vote be taken. The presiding officer shall also call for a roll call vote whenever a voice vote is unclear regarding the disposition of the action before the council. If a roll call vote is called, the council secretary will call for the vote in consecutive order, beginning with the council member who is seated to the far right of the mayor. The presiding officer always votes last. Abstention Council members may abstain from voting on a particular agenda item. If a council member does not vote, it is recorded as “Abstain: [name]”and is considered a no vote. PROTOCOL AND RULES OF DECORUM Protocol The following information is from the League of Minnesota Cities and is available online at https://www.lmc.org/resources/handbook-for-minnesota-cities-chapter-7-meetings-motions- resolutions-and-ordinances/. The following list includes the more common motions. 99 Item 9. 40 CITY COUNCIL HANDBOOK 2026 Motions: formal method of bringing business before the city council and stating propositions on which the council will have to make a decision. Motions can be made only by city council members or the mayor. Requires a second: motions that have a “yes” must be seconded by a council member before they can be considered. The motion-maker may not second his/her own motion. By seconding a motion, a person does not necessarily indicate favor of the motion. Can interrupt a speaker: motions that have a “yes” can be made at any time during a council meeting. They may be made even while another has the floor and is speaking. Debatable: a “yes” means the council can discuss the motion’s merits. A “no” means no discussion is allowed, and the motion must be voted on as soon as it is made and seconded. Amendable: motions can be changed by amendment. Motions with a “no” must be voted on in the same form the motion was originally made. Vote required to pass: tells whether the motion requires a simple two-thirds majority for passage. Can be reconsidered: indicates whether or not a motion that was once passed or defeated by the City Council can be considered again later in the meeting. Rules of decorum While the City Council is in session, the members must preserve order and decorum. A council member must neither, by conversation or otherwise, delay or interrupt the peaceful proceedings of the council nor disturb members while they are speaking. A member must never refuse to obey the orders of the presiding officer. No person or city council member should address the council without first being recognized by the presiding officer. Council members should only speak twice regarding any matter for a maximum of five minutes per time unless the entire city council consents to additional time. Council members should also limit their remarks to the matter at hand. City staff are expected to observe the same rules of order and decorum as the city council members. Please see the document titled “City of Columbia Heights Bylaws of Procedures and Decorum” for additional information and details regarding city council procedures, expectations, and decorum. 100 Item 9. 41 CITY COUNCIL HANDBOOK 2026 Other Rules of Decorum Other guidelines ensure city council meetings emphasize the importance of business being conducted professionally. Council members and staff:  Work to preserve appropriate order and decorum during all meetings;  Address council members as council member, followed by last name, such as “Council Member Smith,” and staff by their title followed by last names, such as “City Manager Jones;”  Discourage side conversations, disruptions, interruptions, or delaying efforts;  Inform the presiding officer when leaving a meeting;  Limit disruptive behavior;  Recognize that those on the City Council, staff, advisory board chairs, or designated representatives and those authorized by the presiding officer shall be permitted to sit at council or staff stations. APPENDIX II INDEX OF COMMONLY USED TERMS Abatement: A complete or partial cancellation of a levy imposed by a government. Abatements usually apply to tax levies, special assessments, and service charges. Abatement of Nuisance: The elimination of a situation that endangers public health, safety, and welfare. Abstention: The decision of a member not to vote on an item. An abstention is counted as a no vote. This is contrasted with the situation where a member is disqualified from voting, where such member is not counted in determining the item’s passage. Accounts payable: A liability account reflecting amounts on open accounts owing to private individuals or organizations for goods and services received by a government (but not including amounts due to other funds of the same government or to other governments). Accounts receivable: An asset account reflecting amounts owing on open accounts from private individuals or organizations for goods and services furnished by a government (but not including amounts due from other funds of the same government). 101 Item 9. 42 CITY COUNCIL HANDBOOK 2026 Affirmative action plan: State and federally mandated plans to attract, recruit, hire, promote, retain, transfer, and train women and minority employees involving the setting of goals and procedures in written plans. Amortization: Gradual reduction, redemption, or liquidation of the balance of an account according to a specified schedule of times and amounts. Annuity: A series of equal money payments made at equal intervals during a designated period of time. Appeal: Private individuals, a group, or an agency may take the decision of a governing body to a higher authority for review of that decision. Appraise: An estimate of the value of property. If the property is valued for taxation purposes, the less- inclusive term “assess” is substituted for this term. Appropriation: A legal authorization granted by a legislative body to make expenditures and incur obligations for specific purposes. Assessed valuation: A valuation set upon real estate or other property by a government as a basis for levying taxes. Assessment: The process of determining the worth or the market value of land and buildings for taxation purposes. Assets: Resources owned or held by a government that has monetary value. Audit: A methodical examination of resource use that concludes in a written report of its findings. An audit tests management's accounting system to determine the extent to which internal accounting controls are both available and being used. Audit report: The report prepared by an auditor covering the audit or investigation. Bid: An offer to sell something or perform work pursuant to specifications. Bill: A term used to denote a law or statute passed by certain legislative bodies. Blight: Social and/or physical decay of the community. 102 Item 9. 43 CITY COUNCIL HANDBOOK 2026 Bond: A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. Budget message: Explanation of the budget in fiscal terms and in terms of work programs. It outlines the proposed financial policies of the government entity for the ensuing fiscal year, describes any important features of the new budget, and indicates any major changes for the current year in financial policies, expenditures, and revenues, along with the reason for changes. Includes a summary of the government entity’s debt position. Building code: A set of regulations governing building construction. Building permit: An official document issued by a city, township, or county that grants permission to a contractor or private individual to erect a building or make an improvement to an existing structure. Bulk regulations: Zoning ordinance restrictions on the density, height, location, and lot coverage of buildings. Callable bond: A type of bond that allows the issuer to pay the obligation before the stated maturity date by giving notice of redemption in a manner specified in the bond contract. Capital budget: A plan of proposed capital outlays and the means of financing them. Capital Improvement Program (CIP): A program of when, where, and how much a city plans to invest in public services over the next five to ten years. Cash: An asset account reflecting currency, coin, checks, postal and express money orders, and banker’s drafts on hand or on deposit with an official or agent. Certificate of occupancy: Official notice that a building is in accord with the building and housing codes and may be used or occupied. Charter: A document setting forth the principal functions and organization of a city or corporation. Comprehensive plan: The plan depicting the proposed use of land in the city, guiding the adoption of zoning regulations, etc. 103 Item 9. 44 CITY COUNCIL HANDBOOK 2026 Conditional use permit: A conditional use permit allows a development in a zoning district where the specifics of the proposed development are subject to review to determine the suitability of the development as proposed. A conditional use permit cannot be denied simply to prevent the use. Consent agenda: Items on the City Council agenda requiring council action. These items are usually non- controversial and are acted on together with one motion. Contract: A contract, for purposes of bidding laws, is an agreement for the sale or purchase of supplies, materials, equipment, or the rental thereof or the construction, alteration repair or maintenance of real or personal property. Debt: An obligation resulting from the borrowing of money or from the purchase of goods and services. Debt limit: The maximum amount of gross or net debt that is legally permitted. Debt Service fund: A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Deficit: (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess expense over income during an accounting period. Delegation: The process of allowing someone to perform a task that the council is authorized to perform, such as conducting a hearing. A proper delegation must be made under the terms that define and instruct the person exercising the delegated power. Density: The number of buildings, offices, or housing units on a particular area of land. Depreciation: (1) Expiration in the service life of fixed assets, other than wasting assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. (2) The portion of the cost of a fixed asset other than a wasting asset, which is charged as an expense during a particular period. Due process: Due process means that a person’s property interests cannot be affected without being advised of the basis upon which the adverse action is taken and the opportunity to be heard regarding the matter in a particular forum. Easement: A right to use property owned by someone else, usually for a specific purpose. 104 Item 9. 45 CITY COUNCIL HANDBOOK 2026 Eminent Domain: The power of a government to acquire private property for public purpose. Encumbrances: Commitments related to unperformed (executory) contracts for goods and services. Enterprise fund: A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises – where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Entitlement: The amount of payment to which a state or local government is entitled as determined by the federal government under an allocation formula contained in applicable statutes. Environmental Impact Statement: An impact study representing the combined efforts of many professionals such as biologists, environmentalists, planners, engineers, etc., and concentrating on the likely impact on the local environment that a certain project might be expected to have. Equal protection: Equal protection is a constitutional law concept that all people receive the same protection of the law. That is, similarly situated people are treated similarly without regard to their race, creed, color, etc. Fee: Recoupment of costs by the city as opposed to obtaining revenues in excess of costs of providing the service or regulating the activity (i.e. liquor license). A fee in excess of the costs of regulating or providing service is a tax. Fiscal Year: A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. Franchise: A right or privilege officially granted to a person or group by a government. Frontage: The part of a lot that touches a road, street, or watercourse; usually expressed as a specific amount, such as 100 feet of road frontage. Fund: A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities. 105 Item 9. 46 CITY COUNCIL HANDBOOK 2026 General fund: The fund used to account for all financial resources except those required to be accounted for in another fund. General obligation bond: A bond secured by the general revenues of the City such that the City may be required to levy to make the payments required pursuant to the terms of the bond. Gift (ethical purposes): Means money, real or personal property, a service, loan, a forbearance, or forgiveness of indebtedness, or a promise of future employment that is given and received without the giver receiving consideration of equal or greater value in return (Minnesota Statutes §10A.071 - https://www.revisor.mn.gov/statutes/?id=10A.071). Grants: Contributions of gifts of cash or other assets from another government or public entity to be used or expended for a specified purpose, activity, or facility. Harassment: The action of repeatedly annoying or tormenting another individual. Hearing: A hearing (in the context of a city council meeting) is the opportunity to voice one’s opinion to those making a decision. Home rule charter: A home rule charter city has its powers and structure determined by an election of its citizens in adopting a charter, as opposed to a statutory city whose structure and powers are prescribed by state statute. Improvements: Facilities that aid in land development. Improvements include streets, sewer and water lines, curbs, sidewalks, streetlights, fire hydrants and street signs. Initiative: The process established by the charter whereby citizens place a proposed ordinance on the ballot. Initiative and referendum only apply to certain ordinances regulating conduct or establishing a procedure and may not be applied to administrative council actions. Interested person: A person or representative of a person or association that has a direct financial interest in a decision that a local official is authorized to make. Investments: Securities and real estate held to produce revenues in the form of interest, dividends, rentals, or lease payments. The term does not include fixed assets used in governmental operations. Joint powers: Units of government may enter into joint powers agreements to do almost anything that any one of the governmental bodies can do. Examples include joint police or other services among cities. 106 Item 9. 47 CITY COUNCIL HANDBOOK 2026 Judgment: An amount to be paid or collected by a government as the result of a court decision, including a condemnation award in payment for private property taken for a public use. Land use: A broad term used to classify land according to present use and suitability for future uses, such as housing, open spaces and parks, commercial, industrial, etc. Land use and development controls: Codes, resolutions, and ordinances enacted by local communities, townships, and counties under the authority of state enabling legislation. Such controls are designed and intended to be used for the protection of public health, safety, and welfare. Lawful gambling: Lawful gambling refers to activities licensed by the state of Minnesota. Paddlewheels, tip boards, pull tabs, bingo, and raffles are the only permitted activities. All other forms of gambling are illegal. Levy: (verb) To impose taxes, special assessments, or service charges to support governmental activities. (noun) The total amount of taxes, special assessments, or service charges imposed by a government. Liabilities: Debt or other legal obligations arising out of transactions in the past, which must be liquidated, renewed, or refunded at some future date. This term does not include encumbrances. License: A permit to engage in an activity. Also may refer to real property whereby a person is permitted to use or occupy real property. Meeting: Where a quorum of a governing body is present, and information is received or discussed relating to matters that will come before the governing body, or an action is taken with respect to matters that might come before the governing body. Motion: An oral action of the city council that is recorded in the minutes but is otherwise not formally set forth in written form. Municipal bond: A bond issued by a state or local government. Non-conforming use: A land use that does not comply with the ordinance of a zone it is in or does not comply with other land use regulations. Nuisance: The use of land or behavior that brings harm or substantial annoyance to adjacent property owners or the public in general. 107 Item 9. 48 CITY COUNCIL HANDBOOK 2026 Obligations: Amounts which a government may be legally required to meet out of its resources. Ordinance: A formal legislative enactment by the governing board of a city. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the city to which it applies. Parcel: A lot or group of lots under a single ownership. Parliamentary procedure: Following the rules and customs of the council on how a meeting is conducted. The official process to accomplish city business. Planning and zoning commission: An official body appointed by the governing body of a city, township, or county responsible for making the comprehensive plan. In addition, the planning and zoning commission makes recommendations to the governing body about the zoning ordinance and zoning decisions, on subdivisions, and general planning matters. Plat: The map of a subdivision, showing the number and dimensions of lots, public rights of way, and easements. Police power: The power of a city to establish penal ordinances that prohibit conduct, adopt zoning regulations, remove nuisances, and otherwise provide for the health, safety, and welfare of the community and its citizens. Publish: Publishing a notice requires placing the item in the city’s official newspaper for the specified period of time and in the specified form. Quorum: The number of individuals necessary to transact business. A quorum is less than all of the members and is generally the number required to adopt an item, usually a simple majority of the body’s members. Referendum: A referendum is accomplished by the petition of the electorate to have an ordinance submitted to an election before it may become effective. Resolution: A written action of the council adopted by voice vote of the council that records and sets forth the action taken by the council. 108 Item 9. 49 CITY COUNCIL HANDBOOK 2026 Revenue bond: A bond that is secured by the stream of payments received from some particular project or undertaking as opposed to the general revenues of the city. Right of way: The right to cross over property. A right of way usually refers to public land on which a street is built. The right of way includes not only the street but also the land between the street and the sidewalk. Right to know: Legislation requiring employers to advise employees regarding hazardous materials in the workplace. Setback: The distance required to locate a building from a road, property line, or other building. Special assessment: The levying of a charge against property that has received a benefit from a particular project or activity undertaken by the city. The special assessment becomes part of the funding mechanism to defray the project's cost. Special district: A special unit of local government created to provide a specific service, such as water and sewer and fire protection. Special service district: A special service district is a district authorized by special legislation that allows for the imposition of service fees for services rendered in the district. It is available for use in industrial, commercial, or public utility applications. Statute: A written law enacted by a duly organized and constituted legislative body. Stormwater: Any flow occurring during or following any form of natural precipitation. Subdivision: The legal separation of a parcel of land into lots for future sale and/or development. Substandard housing: A broad classification for housing condition, rated in degrees of major and minor, which indicates that a certain dwelling unit is deficient for general use. Surety bond: A written promise to pay damages or to indemnify against losses caused by the party or parties named in the document through nonperformance or defalcation. Tax: A tax is a charge levied against property or an activity. Cities may only impose taxes pursuant to specific statutory authorization. 109 Item 9. 50 CITY COUNCIL HANDBOOK 2026 Tax increment financing: A development tool whereby the taxes generated by a development or redevelopment are used to pay the project costs incurred by the city. The additional taxes generated by development are used to reimburse the city’s project costs. Tax lien: Claims which governments have upon properties until taxes levied against them have been paid. Tax rate: The amount of tax stated in terms of a unit of tax base. Taxes: Compulsory charges levied by a government for financing services performed for the common benefit. Tract: Land under single ownership or control. Variance: The decision to alter the provisions of a land use ordinance, usually on a single piece of land. Vote: At a council meeting, the formal decision on an item. Votes may be taken by roll call or by voice, but the minutes of the meeting must reflect how each member voted. Zone: An area or areas of the town where certain land uses are permitted, and other uses are prohibited by the zoning ordinance. Zoning: A regulatory approach to land use that defines what types of buildings, activities and construction may occur in a district. For example, single-family residential, commercial, light industrial, etc. APPENDIX III TIPS FOR SUCCESSFUL PUBLIC SERVICE  Speak the majority vote (rather than personal vote) of the City Council to avoid confusing the public.  Learn about the City, its history, operations, finances, City ordinances, charter, and policies.  Devote sufficient time to the office and to studying the present and future problems of the community.  Save energy and time by setting priorities. Governing a city requires a team effort. Be a team player. 110 Item 9. 51 CITY COUNCIL HANDBOOK 2026  Use caution when making public decisions because they represent the community. Be careful not to allow personal experience to influence decisions and focus on what the community needs as a whole. Take budget preparation seriously because it influences the next year as well as the future years.  Make decisions based on public policy and be consistent. Treat similar situations similarly and avoid favoritism.  Be proactive. Focus on ways to prevent problems. Find the long-term public interest of the community rather than focusing on the demands of special interest groups.  Be thoughtful when making decisions and be careful not to rush to judgment.  Embrace change. Look for ways to be responsible through new ideas from the community, staff, the public, and other council members.  If not sure of an answer to a question, it’s okay to say “I don’t know the answer,” then find the answer to that question within a reasonable time limit. Providing correct information is important. The city manager can generally be very helpful.  Remember that most decisions and actions require the approval of the governing body, and this takes a majority vote.  Keep in mind that council members have legal authority as a governing body member only when the governing body is in legal session.  Keep other council members and the city manager in the communication loop about topics because this puts everyone on the same page.  Participate in official meetings with the dignity and decorum fitting those who hold public trust.  Personal dress and courteous behavior at meetings help create an environment for making sound public decisions.  Conduct official public meetings with some formality and follow rules of procedure. Formal meetings expedite the process and tend to promote better decision-making.  Ask questions.  Be active. Vote yes or no on motions. Respect an official position and share it as the voice of one City Council.  Respect the letter and intent of the open meeting law. Be trusted by not repeating information under any circumstances unless there is a professional reason to do so.  Retain competent key employees, pay them well, trust their professional judgment, and recognize their authority and responsibilities.  Focus on policy-making and allow the city manager to work with the City’s day-to-day operations. Work within the system by directing businesses and people to city staff as appropriate (such as suppliers and vendors). Direct contact with governing body members should be with the governing body as a whole.  Be accountable for policies and decisions made.  Be positive and ask the right questions. “How can we do this?” 111 Item 9. 52 CITY COUNCIL HANDBOOK 2026  Learn to evaluate recommendations and alternative courses of action. Request options and encourage imaginative solutions.  Focus on the long-term future of the City to avoid taking short-term gains at the expense of long-term losses.  In determining the public interest, balance personal rights and property interests, recognize that decisions must be made with the best interest of those involved in mind.  Focus on the total development – physical, economic, and social – of the community.  Keep in contact and cooperate with federal, state, county, and school officials. Cities must work within the intergovernmental system to be effective.  Get to know officials of neighboring and similar size cities. Visit other cities, particularly those with a reputation for being well-run.  Listen to fellow council members and the public to better understand what they are trying to say.  Keep constituents informed and encourage citizen participation.  Remember what’s said privately and publicly can often be seen as news. Be friendly and deal effectively with the news media and represent the city council as one voice. Consult with the city manager if you have any questions or need help. Be careful about rumors. Check them out and help clarify any false information.  Take care in those appointed to boards and commissions to ensure they are capable and representative of the whole community.  Use manuals, guides, and other technical assistance and information. Attend workshops and conferences to grow.  Time management can help balance City service with other priorities. Establish personal goals and objectives.  Focus on the future, and try to leave the City better than when first becoming a council member.  At least once a year, schedule a governing body discussion to review processes and procedures. Ask “How are we doing? How can we do things better?”  Be enthusiastic about public service and the privilege to serve and make it a fun and rewarding experience.  Be a leader, as well as part of the team of elected and appointed officials who were selected to make the city an even better place to live.  Celebrate! Good things do happen. Let the public share those successes. Source: League of Kansas Municipalities, 1990 112 Item 9. RESOLUTION NO. 2026-004 A RESOLUTION APPROVING THE 2026 CITY COUNCIL HANDBOOK Annually the Council reviews and approves the City Council Handbook, and the City council met in a Work Session on January 5, 2026, to discuss the City Council Handbook, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights, to approve the 2025 City Council Handbook as drafted: Passed this 12th day of January 2026 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 113 Item 9. ITEM: Consideration of a Rental Density Cap Exemption for 4129 7th St NE Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Comm Dev BY/DATE: City Planner, 1/5/2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _ Community that Grows with Purpose and Equity _ High Quality Public Spaces _ Safe, Accessible and Built for Everyone _ Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy _ Inclusive and Connected Community BACKGROUND December 17st, 2025 City Staff received a request from the homeowners of 4129 7th Street NE for an exemption from the single-family rental density cap. The property is located on Block 85 with 2 single family rental out of 14 total single family units and an allotment of 2 single family rentals. The applicant is requesting permission to rent out their home for a short period of time. The owner does not own any other properties that staff could identify and has worked with the City’s time of sale team to insure all compliance orders have been addressed from the recent sale. Attached is the narrative that staff received. The applicant is appealing staff’s decision that the application does not fall within the outlined exemption process in City Code. While the applicant’s narrative does not align with the recent changes to the staff - authorized exemption process, this request does meet the intent of the City Councils previous rulings. Therefore, staff recommends approval of the exemption request. This item ha s been placed on the consent agenda for the upcoming City Council meeting due to this recommendation. If the Council wishes to remove it from the consent agenda for further discussion, staff will be available to answer any questions. If approved, Resolution 2026-005 would grant a temporary rental license exemption to the homeowner with a few additional requirements. The homeowner is required to complete the license application process within 6 months from the passage of the resolution. This puts a limit on how long they can take to bring the house into rental compliance if needed. The temporary rental license will be valid for two years from the date that the license is approved. This provides the homeowner with the ability to rent the home for a full two -year lease. After the term of the temporary license, the persons requesting a temporary license must make an annual application to the City. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE JANUARY 12, 2026 114 Item 10. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-005, there being ample copies available to the public. MOTION: Move to adopt Resolution 2026-005, a resolution approving the single-family rental exemption request for the rental application at 4129 7th Street NE, Columbia Heights, MN 55421. ATTACHMENT(S) 1. Letter from Homeowner 2. Resolution 2026-05 3. Location of Property 115 Item 10. 116 Item 10. City Council Resolution 2025-036 RESOLUTION NO. 2026-005 A RESOLUTION APPROVING SINGLE FAMILY RENTAL EXEMPTION REQUEST FOR THE RENTAL APPLICATION AT 4129 7th STREET NE, COLUMBIA HEIGHTS, MN 55421 BE IT RESOLVED BY the City Council (the “Council”) of the City of Columba Heights, Minnesota (the “City”) as follows: On August 14, 2023, the Council approved ordinance 1685 which established a rental density limit for detached single-family rental dwellings by splitting the city into blocks and caping the number of rentals per that block; and Ordinance 1685 establishes that applicants that are not allowed to obtain a single-family rental license because of the density limits will be able to request an exemption which shall be reviewed by city staff; and, If the applicant receives a negative ruling on its exemption reque st they may appeal to the City Council which the Council has sole discretion to grant the exemption request for a specified period of time; and, The City has received a request from the owner of 4129 7th Street NE, Columbia Heights, MN 55421 to make an exception for the property and allow a 2 year new rental license to be issued. NOW, THEREFORE, BE IT RESOLVED, the City does hereby approve the exemption request for 4129 7th Street NE, Columbia Heights, MN 55421, allowing the homeowner to app ly for a temporary rental license, with the addition of the following requirements. 1. The owner of 4129 7th Street NE, Columbia Heights, MN 55421 must apply for and complete the licensing process, to receive the temporary license, within 6 months of the passage of this resolution. 2. The temporary rental license shall be valid for the period of one year after the date that the license has been approved. 3. After the one-year term of the temporary license, the property owner may re -apply for the temporary license again for an additional year resulting in a 2 year total rental density exemption. 117 Item 10. City of Columbia Heights - Council Resolution Page 2 ORDER OF COUNCIL Passed this _________ day of ______________________, 2026 Offered by: Seconded by: Roll Call: ________________________________ Amáda Márquez Simula, Mayor Attest: __________________________________ Sara Ion, City Clerk/Council Secretary 118 Item 10. Location Map 7th St r e e t 119 Item 10. ITEM: Final payment to the City of Minneapolis for 37th Avenue and 37th Place Reconstruction Project from Central Avenue to Stinson Boulevard. Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Engineering BY/DATE: Rochelle Widmer / January 8, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces X Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND The City of Columbia Heights participated in the 37th Avenue and 37th Place Full Street Reconstruction projects, City Project Numbers 2110 and 2306, with the City of Minneapolis for a final contract amount of $11,397,978.12 according to plans and specifications. Columbia Heights is responsible for paying Minneapolis $3,195,399.19 for the non-federal portion of the Columbia Heights cost. The City of Minneapolis acted as lead agency for the project. The project reconstructed the pavement surface, curb and gutter, green stormwater infrastructure, lighting, and sidewalks, as well as construction of a multiuse trail. Funding was provided by a federal grant, an MWMO grant, assessments, State Street Aid; and the City’s Infrastructure and Utility Funds. SUMMARY OF CURRENT STATUS The contractor has completed the 37th Avenue and 37th Place Reconstruction project, City projects 2110 and 2306. STAFF RECOMMENDATION Staff recommends final payment to the City of Minneapolis, as work has been completed in accordance with the contract documents. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-009, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-009 accepting the work for the 37th Avenue and 37th Place Reconstruction project, City Projects 2110 and 2306, authorizing the final payment of $1,045,229.17 to the CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE JANUARY 12, 2026 120 Item 11. City of Columbia Heights - Council Letter Page 2 City of Minneapolis, and amending the project budget in the amount of $285,551 in net change orders approved by the City Manager under the City’s purchasing policy. ATTACHMENT(S) Engineer’s Report of Final Acceptance Final invoice from the City of Minneapolis Resolution No. 2026-009 121 Item 11. CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER’S REPORT OF FINAL ACCEPTANCE 37TH AVENUE AND 37TH PLACE RECONSTRUCTION PROJECT CITY PROJECTS 2110 AND 2306 January 8, 2026 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under the Joint Powers Agreement with the City of Minneapolis in contract with Eureka Construction, Inc. The work consisted of the following: reconstruction of the pavement surface, curb and gutter, green stormwater infrastructure, lighting, and sidewalks, as well as construction of a multiuse trail. The contractor has substantially completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $5,696,860.02 CHANGE ORDERS $389,866.52 FINAL CONTRACT AMOUNT $6,086,726.54 FINAL WORK APPROVED $3,195,399.19 ALL PRIOR PAYMENTS ($2,150,170.02) BALANCE DUE $1,045,229.17 Sincerely, CITY OF COLUMBIA HEIGHTS Rochelle Widmer City Engineer 122 Item 11. 123 Item 11. RESOLUTION NO. 2026-009 A resolution of the City Council for the City of Columbia Heights, Minnesota, In April 2023, the City Council for the City of Columbia Heights entered into a joint powers agreement with the City of Minneapolis to construct and complete City Project Numbers 2110 and 2306, 37th Avenue and 37th Place Reconstruction. FINDINGS OF FACT Those projects have been completed as specified and noted in the City Engineer’s Report of Final Acceptance. Under the terms of the joint powers agreement, final payment is due to the City of Minneapolis. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: ORDER OF COUNCIL The City of Columbia Heights accepts the work for the 37th Avenue and 37th Place Reconstruction project, City Projects 2110 and 2306, authorizes the final payment of $1,045,229.17 to the City of Minneapolis, and amends the project budget in the amount of $285,551 in net change orders approved by the City Manager under the City’s purchasing policy Passed this 12th day of January, 2026 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 124 Item 11. ITEM: Authorize Payment of Eureka Construction Work Order #031, to Correct a 37th Place Stormwater Improvement in the amount of $38,414. Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Finance BY/DATE: Joe Kloiber / January 7, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity X High Quality Public Spaces X Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND In collaboration with the City of Minneapolis, the City reconstructed 37th Ave NE from Central Ave to Stinson Boulevard and 37th Place during 2023 and 2024. Under the Joint Powers Agreement (JPA) with the City of Minneapolis for that project, the construction contract was awarded to Eureka Construction, Inc. and managed primarily by the City of Minneapolis. The JPA calls for Columbia Heights to pay Minneapolis, who in turn pays Eureka. This project included a certain stormwater improvement within Columbia Heights, adjacent to 37th Place. Following completion of construction, it was determined that the improvement failed, not due to Eureka’s work, but due to the design of the improvement. Consequently, representatives of Eureka, the City of Minneapolis, and the City of Columbia Heights met in early 2025 to plan the re-design and re-construction of this improvement. Through this meeting, Eureka was directed to proceed with the proposed correction, and the City of Columbia Heights’ understood this work would be treated by the City of Minneapolis as a change order to Eureka’s contract under the JPA. Therefore, City of Columbia Heights staff did not request that the Columbia Heights City Council award a contract for work this to Eureka before work began. After Eureka completed the work in 2025, City of Columbia Heights staff learned that the City of Minneapolis did not include this work as part of Eureka’s contract under the JPA. On November 11 th , 2025, Eureka billed the City of Columbia Heights directly for this work in the amount of $38,414. SUMMARY OF CURRENT STATUS Eureka has not been paid yet. They were given valid direction to proceed with the work, and they satisfactorily completed it. The City of Columbia Heights is obligated to pay Eure ka’s invoice, even though the process inadvertently did not follow the City’s purchasing policy, which requires most contracts over $25,000 to be awarded by the City Council before work begins. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE JANUARY 12, 2026 125 Item 12. City of Columbia Heights - Council Letter Page 2 Funding for the $38,414 of work is available under the portio n of the 37th Ave project budget within the Stormwater Fund. STAFF RECOMMENDATION Since the purchase amount is greater than the City Manager’s authority in this case, staff recommends the City Council authorize payment to Eureka, as a means to memorialize acceptance of the terms under which the work was awarded to Eureka. These terms are detailed in the attached work order. RECOMMENDED MOTION(S): MOTION: Move to authorize payment of Eureka Construction Work Order #031, to correct a 37th Place stormwater improvement in the amount of $38,414. ATTACHMENT(S) Eureka Construction Inc Field Work Order #FWO-031 126 Item 12. 127 Item 12. 128 Item 12. 129 Item 12. ITEM: Renewal of Canvas Health Social Worker Contract . Presenting Item: Aaron Chirpich – City Manager DEPARTMENT: Police BY/DATE: Deputy Chief Johnston / January 6, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces x_Safe, Accessible and Built for Everyone x_Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy x_Inclusive and Connected Community BACKGROUND The police department has been in partnership with Canvas Health since 2021 to embed two full -time mental health professionals in the police department that co-respond with officers to individuals in crisis and provide other support and resources to the community on an as-needed basis. This partnership has worked well for Columbia Heights police department and community. SUMMARY OF CURRENT STATUS In 2025, Canvas Health notified the police department of increased costs of the program in 20206 due to increased wage rates and other factors. This increase was in-line with market conditions and was budgeted for 2026. The new rate is $137,000 per year and the contract will auto-renew unless terminated. STAFF RECOMMENDATION Staff recommend approving the new agreement terms and authorizing the City Manager and/or Police Chief to enter into agreement with Canvas Health. RECOMMENDED MOTION(S): MOTION: Move to authorize the City Manager and/or Police Chief to enter into an updated agreement with Canvas Health to provide two full-time mental health professionals to co-respond with police officers to individual in crisis calls for a cost of $137,000 annually. ATTACHMENT(S) 2026 Canvas Health Agreement CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE JANUARY 12, 2026 130 Item 13. 1 CONTRACT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND CANVAS HEALTH, INC. THIS AGREEMENT is made and entered into by and between the City of Columbia 3989 Central Ave NE, Columbia Heights, MN 55421 (hereinafter referred to as the “CITY”) and Canvas Health, Inc., a Minnesota corporation (hereinafter referred to as the “CONTRACTOR”), 7066 Stillwater Blvd North, Oakdale, MN 55128. WHEREAS, the CONTRACTOR warrants that it is appropriately qualified, licensed and based upon training in areas specifically related to providing mental health, substance use, and crisis services; and WHEREAS, the CITY wishes to purchase the services of the CONTRACTOR to develop and provide a collaborative crisis intervention response program, and NOW, THEREFORE, in consideration for the mutual undertakings and agreements hereinafter set forth, the CITY, through its Public Safety Department, and the CONTRACTOR agree as follows: I. Term of Agreement. The CONTRACTOR agrees to furnish services during the period commencing January 1, 2026 (the “Effective Date”), through December 31, 2026, irrespective of the date of signatures/execution below. The Contract period shall automatically renew for a subsequent period of the same length unless either party gives the other, at least ninety (90) days, written notice of termination. Any changes to the contract, including but not limited to the annual review and negotiation of payment rates, will be updated through amendments as needed. II. Services to be Provided and Reporting. A. The Contractor will provide either licensed mental health professionals or clinical trainees who will be stationed at the CITY’S Police Department to respond with police officers and/or community health workers to individuals who are deemed to be experiencing a mental health or substance use crisis and need resources, coordination of care, and outreach. If a position is filled by a clinical trainee that trainee will always have access to a mental health professional. The CONTRACTOR’S mental health staff is an extension of mobile mental health crisis services and will work alongside the Police Department to de-escalate situations, as well as to connect individuals in need with support resources and provide follow-up. B. The CONTRACTOR performs intensive mental health services. These positions are collaborative in nature and require working closely and being sensitive to relationships with local schools, court services, private providers, outside resources and internal programs at Columbia Heights, Anoka County, and Canvas Health. The services shall be provided in a manner consistent with the level of care and skill ordinarily exercised by professional consultants currently providing similar services. C. The CONTRACTOR will be solely responsible for providing mental health clinical and 131 Item 13. 2 administrative supervision of the mental health professional or practitioner. D. The CITY and the CONTRACTOR will oversee development and implementation of the program, the record keeping functions, and measurement of program outcomes. E. This service is considered an extension of the Mobile Mental Health Crisis Services operated by the CONTRACTOR and is responsible for providing mental health assessment, consultation, coordination of care, and outreach as identified above. Where possible the CONTRACTOR may bill a client’s Medicaid, Prepaid Medical Assistance Programs (PMAP), Medicare, or other third-party health insurance for certain designated services as the client has coverage and as the client is willing to provide the CONTRACTOR their insurance information for billing purposes. The CONTRACTOR may retain these revenues to offset the total cost of providing the service described in this contract with the understanding that the anticipated volume of service billing is low. III. Cost of the Agreement/Billing Instructions. Services will be billed monthly by the CONTRACTOR to the CITY at a rate of $137,000 per year or $11,416.67 per month. IV. Payment for Services. Payment for services shall be made directly by the CITY to the CONTRACTOR within 35 days of the CITY’S receipt of an invoice from the CONTRACTOR, pursuant to Minnesota Statutes Section 471.425, Subd.2. V. Indemnification and Insurance. A. The CONTRACTOR agrees that in order to protect itself as well as the CITY, it will at all times during the term of this Agreement keep in force a general commercial liability insurance policy. The insurance policy must meet the tort liability limits under Minnesota Statutes, Sections 3.736 and 466.04. The CITY will be sent a current certificate of insurance on an annual basis. B. Any insurance policy obtained and maintained under this Section shall provide that it shall not be cancelled, materially changed, or not renewed without 60 days prior notice thereof to the CITY. C. Prior to the Effective Date of this Agreement, and as a condition precedent to this Agreement, the CONTRACTOR will furnish the CITY with a current Certificate of Insurance. D. The CONTRACTOR and subcontractors of the CONTRACTOR shall indemnify, defend, and hold harmless the CITY and its officials, employees, contractors, and agents from claims, losses, liabilities, and expenses (including reasonable attorneys’ fees and expenses of litigation) caused by any negligent act or omission by the CONTRACTOR, its officials, employees, contractors, and agents engaged by the CONTRACTOR in the performance of the services pursuant to this Agreement. 132 Item 13. 3 VI. Compliance with Laws/Standards. A. The CONTRACTOR shall maintain in good standing, all professional credentials necessary to provide the services contemplated and set forth herein. B. The CONTRACTOR shall abide by all Federal, State, or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Agreement or to the subject matter thereof for which the CONTRACTOR is responsible. 1. By signing this Agreement, the CONTRACTOR certifies that it and its principals and its employees: Are not presently banned, suspended, proposed for banning, declared ineligible, or voluntarily excluded from transacting business by or with any federal, state or local governmental department or city; and have not within a three-year period preceding this Agreement: a. been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state or local) transaction or contract; b. violated any federal or state antitrust statutes; or c. committed embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; 2. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity for: a. commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state of local) transaction; b. violating any federal or state antitrust statutes; or c. committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; and 3. Are not aware of any information and possess no knowledge that any sub- contractor(s) that will perform work pursuant to this Agreement are in violation of any of the certifications set forth above. 4. The CONTRACTOR shall immediately give written notice to the CITY should the CONTRACTOR or employees of the CONTRACTOR come under investigation for allegations of fraud or a criminal offense in connection with obtaining or performing: a public (federal, state or local government) transaction; violating any federal or state antitrust statues; or committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property. In such instance, the affected employee will be immediately removed from providing any services to the City pursuant to this Agreement and may only be reinstated upon approval of the City. Should CONTRACTOR come under investigation for the allegations noted in this Paragraph, this Agreement may be, at the City’s discretion, immediately terminated. 133 Item 13. 4 VII. Conditions of CONTRACTORS’ and CITY’S Obligations. A. The CONTRACTOR agrees to inform the CITY of changes in its ownership, organizational structure, board of director membership, and/or chief executive or chief operating officers within thirty (30) days of occurrence. B. It is understood and agreed that in the event the funding source changes and/or is not obtained and continued at a level sufficient to allow for the purchase of the indicated quantity of services to be provided by the CONTRACTOR under this Agreement, this Agreement may be terminated by either party. C. The CONTRACTOR must provide at least 10 days prior notification to the CITY in writing whenever it is unable to, or going to be unable to, provide the required quality or quantity of services to be performed by the CONTRACTOR under this Agreement. Upon such notification, the City must determine whether such inability will require modification or termination of the Agreement. D. Either party may terminate this Agreement without cause upon giving the other party ninety (90) days written notice. E. The CITY will compensate CONTRACTOR for services specified in this Agreement that have been delivered by CONTRACTOR. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing, duly signed by both parties, and attached to the original of this Agreement. F. CITY agrees to provide CONTRACTOR’s staff with an appropriate workstation/space, suitable for a work environment. Such space will include access to a telephone, a computer with internet access, a desk and chair, and basic office supplies. G. If the CITY determines that funds are not being administered in accordance with the approved service plan and budget or that services are not being properly provided according to the terms of this Agreement, the CITY may immediately terminate this Agreement for cause effective once notice has been provided to the CONTRACTOR’s designated agent in Section XV of this Agreement. VIII. Independent Contractor. A. The CONTRACTOR and its employees, subcontractors, and agents are an independent contractor and neither the position nor the work of the CONTRACTOR or its employees, subcontractors, or agents shall cause the CONTRACTOR, its employees, subcontractors, or agents to be construed as an employee of the CITY in any way. The CONTRACTOR shall at all times be free to exercise initiative, judgment and discretion as to how to best perform or provide services under this Agreement. 134 Item 13. 5 B. The CONTRACTOR acknowledges and agrees that it is not entitled to receive any of the benefits received by CITY employees and is not eligible for workers’ or unemployment compensation benefits. C. The CONTRACTOR also acknowledges and agrees that no withholding or deduction for State or for Federal income taxes, FICA, FUTA, or otherwise, will be made by the CITY from the payments due and that it is the CONTRACTOR’s sole obligation to comply with the applicable provision of all Federal and State laws. IX. Data Practices. All data collected, created, received, maintained, or disseminated for any purposes by the activities of the CONTRACTOR because of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing said act now in force or as adopted, as well as HIPAA or other Federal regulations on data privacy. The CONTRACTOR must immediately report to the CITY any requests from third parties for information related to this Agreement including arising out of the services being performed by the CONTRACTOR pursuant to this Agreement. The CONTRACTOR agrees to promptly respond to inquiries from the CITY concerning data requests. X. Records-Availability and Retention. A. Pursuant to Minnesota Statute Section 16C.05 subd.5, the CONTRACTOR agrees that the CITY, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the CONTRACTOR and involve transaction relating to this Agreement. B. The CONTRACTOR agrees to maintain these records for a period of six (6) years from the date of termination of the Agreement. C. Client records will NOT be in the possession of the CITY. They will be made available for view for the purposes of facilitating supervision by the CONTRACTOR. XI. Audit and Record Disclosures. The CONTRACTOR agrees to: A. Maintain all records pertaining to the Agreement at address of CONTRACTOR for six (6) years for audit purposes. B. The CONTRACTOR must provide the CITY with program expenditures as requested. 135 Item 13. 6 XII. Contractor Qualifications and Training. A. The CONTRACTOR agrees to use only qualified personnel to provide any services provided by the CONTRACTOR under this Agreement. If licensing or certification is a necessary prerequisite for provision of services, the CONTRACTOR shall ensure that personnel are properly licensed or certified. B. The CONTRACTOR agrees to provide or arrange for staff training as required. C. A copy of the CONTRACTOR’s staff training plan shall be provided by the CONTRACTOR to the CITY upon request. D. A background check satisfactory to the CITY must be performed by the CONTRACTOR on all of the CONTRACTOR’s employees prior to hire. E. The CONTRACTOR agrees to maintain at all times during the term of this Agreement, a process whereby its current and prospective employees and volunteers who will have direct contact with persons served by the program or program services, will consent to a background check for evidence of maltreatment of adults or minors substantiated under Minnesota Statutes Section 626B.02, subd. 11. F. The CONTRACTOR must follow all reporting requirements of Minnesota Statutes Chapter 626B and any other applicable statutes. XIII. Subcontracting. The CONTRACTOR shall not enter into any subcontract for performance of any services contemplated under this Agreement without the prior written approval of the CITY and subject to such conditions and provisions as the CITY may deem necessary. With regard to any subcontractors so retained, the CONTRACTOR shall be responsible for their performance under this Agreement and agrees to comply with prompt payment of any and all subcontractors pursuant to Minnesota Statutes Section 471.425. XIV. Nondiscrimination. During the performance of this Agreement, the CONTRACTOR agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, sexual orientation, marital status, public assistance status, creed or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable federal state laws against discrimination. 136 Item 13. 7 XV. Representatives. The following named persons are designated the authorized representatives of parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications and subcontracts, except that, as to the CITY, the authorized representative shall have only the authority specifically granted to that person by the City Council. Notification required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement. City Designee Chief Matt Markham Columbia Heights Police Department 825 41st Ave. NE Columbia Heights, MN 55421 Contractor Designee Dr. Khu Thao Chief Executive Officer Canvas Health 7066 Stillwater Blvd. North Oakdale, MN 55128 651-251-5042 XVI. Modifications. Any alterations, variations modifications, or waivers of provisions of this Agreement will be valid only when they have been reduced in writing, duly signed, and attached to the original of this Agreement. No claim for services furnished by the CONTRACTOR not specifically provided in this Agreement will be allowed by the CITY nor must the CONTRACTOR do any work or furnish any material not covered by this Agreement, unless this is approved in writing by the CITY. Such approval shall be considered a modification of the Agreement. IN WITNESS THEREOF, the CITY and the CONTRACTOR, each intending to be bound by this Agreement, effective January 1, 2026, irrespective of the dates of the signatures, certifies that the appropriate person have executed the Contract, as required by applicable articles, by-laws resolutions and ordinances. City of Columbia Heights Canvas Health, Inc. BY: BY: ____________________________ DATED: DATED: _______________________ 137 Item 13. ITEM: Authorization to Purchase and Outfit Police Vehicle Presenting Item: Aaron Chirpich – City Manager DEPARTMENT: Police BY/DATE: Deputy Chief Johnston / January 6, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces x_Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND As a part of the Police Department Capital Equipment replacement plan to maintain a safe and dependable vehicle fleet, the Police Department requests authorization to purchase one Ford Police Interceptor patrol vehicle. Marked squads are rotated out of the police fleet after five years of service, and rotated into another department in the city, who in turn get a better operating vehicle for conventional uses. The advantages presented by the Utility include the added space for occupants and gear and increased maneuverability in poor weather conditions. The added room will be used to better store and carry police equipment and supplies to include entry tools, first aid equipment and tactical gear. In addition, the increased size of the passenger compartment in the Utility vehicle offers better room and comfort for our larger and taller officers. The vehicle will be purchased from the dealership awarded under the State of Minnesota Cooperative Purchasing Venture (CPV). SUMMARY OF CURRENT STATUS The police department is budgeted to purchase the following vehicles: 1 - 2026 Ford Police Interceptor AWD SUV $48,100 The police department is also budgeting to expend up to $34,900 outfitting and setting up this vehicle for patrol use. This amount includes the standard set-up as has been done in the past, plus the purchase of necessary equipment for the squad including laptop computers. The total budget for squad cars and set-up in 2026 is $83,000. STAFF RECOMMENDATION Staff recommend authorization to purchase the above listed vehicle and outfit it as budgeted. CITY COUNCIL MEETING AGENDA SECTION SECTION INFORMATION MEETING DATE JANUARY 12, 2026 138 Item 14. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to authorize the Police Chief to purchase one 2026 Ford Utility Police Vehicle from the MN CPV vendor for $48,100, and to expend up to $34,900 for the outfitting and setting up of this vehicle for patrol use for a total cost of $83,000. ATTACHMENT(S) 139 Item 14. ITEM: Public Safety Locker Replacement Presenting Item: Aaron Chirpich – City Manager DEPARTMENT: Police BY/DATE: Deputy Chief Johnston / January 6, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces x_Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND The police department budgeted to replace the lockers in the public safety building in 2026 due to ongoing maintenance and function issues. The current lockers are prone to malfunction and jamming and repeated attempts to repair and maintain them have been unsuccessful. The women’s locker room is in the worst shape with some officers not securing their lockers or needing to use tools to open them. The police department has worked with Mid-America Business Systems to design a replacement using Space Saver lockers. These are the same brand of lockers used for our recent evidence locker replacement and the police department has found them to be high quality and has resolved the malfunction issues that were occurring in that location. Space Saver has listed the lockers through the State of MN Cooperative Purchase Venture (CPV) under contract #190771 and Mid-America is their local rep for the product. The quote for the purchase, assembly and installation of the lockers is $161,855.24. Additionally, Mid-America has quoted the removal and disposal of the existing lockers at $5,017. Quotes were obtained to conduct the electrical work of disconnecting and reconnecting the electrical supply for the lockers. The quote from Collins Electrical for $5,080 was selected as best meeting the needs of the project. The total cost of the project is $171,952. Funds were budgeted in the 411 building fund for 2026 for this project. SUMMARY OF CURRENT STATUS STAFF RECOMMENDATION The police department recommends approval to replace the lockers in the public safety building. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE JANUARY 12, 2026 140 Item 15. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to authorize the Deputy Police Chief to purchase Space Saver lockers and installation from Mid-America Business systems in the amount of $161,855.24, and to contract for removal and electrical work as outlined above for a total cost of $171,952. ATTACHMENT(S) Mid America Locker Quote Mid America Removal Quote Collins Electric Quote 141 Item 15. Price Quotation Customer Name & Address: Columbia Heights Police Spacesaver Lockers State of Minnesota Contract #190771 Date:12-13-25 2500 Broadway ST NE F.O.B. Delivered Minneapolis,MN 55413 PO #: Phone:(612)378-3800 Sales Rep: Gil Roscoe Jr. Fax:(612)378-3100 Expiration: 30 days WWW.MID-AMERICA.COM Terms: Net 30 Taxable: No ITEM QTY SIZE OR CATALOG # DESCRIPTION UNIT PER PRICE A 1 LOT Spacesaver Freestyle Lockers per layout -Provide Spacesaver Freestyle lockers per drawing -Men’s Locker Room • (35) Full size • (6) 2 Tier 24” wide • (10) 2 tier 12” wide • (1) 18” wide Laundry Locker -Women’s Locker Room • (15) Full size • (4) 2 tier 24” wide • (4) 2 tier 12” wide -Locker accessories include: * Full Size lockers • Garment hanger shelves • Boot tray • (3) 12” modular shelves • 3 hook bracket hanger • (2) single hooks • Body armor tray • External access drawer • Digilock • 2 standard power receptacles per locker *2 tier 24” wide • Garment hanger shelves • Digilock • Top lockers include 2 standard power receptacles *2 tier 12” wide • Lock hasp • 3 hook bracket hanger *18” wide Laundry Locker • Lock hasp • (2) standard shelves Discount Sub Total $87,649.75 -35,936.40 ____________ $51,713.35 142 Item 15. -All locker doors have 1 locker tag -Slope tops in men’s room as noted in drawing -(1) Manager key for Digilocks Off Contract with same discount as on contract Includes hat channels for concealing power components where sloped tops won’t work, Digilock doors Discount $164,740.50 -67,543.61 ____________ COLOR: Designer Gray Sub Total $97,196.89 -Includes: Shipping $12,945.00 Local delivery to customer dock Unpacking **Prevailing Wage **install Debris removal ***Tax NOT Included TOTAL: __________ $161,855.24 PROTECT YOUR INVESTEMENT WITH A SERVICE CONTRACT Subject to our credit department approval, this quotation is made for immediate acceptance and is subject to change without notice. If based on specially printed forms, it presupposes your acceptance of overruns or underruns not exceeding 10% of quantity ordered. Deliveries are subject to delays from fire, strikes, and other causes beyond our control. We reserve the right to correct clerical errors. Authorized Signature Date 143 Item 15. Price Quotation Customer Name & Address: Columbia Heights Police Spacesaver Lockers State of Minnesota Contract #190771 Date:12-14-25 2500 Broadway ST NE F.O.B. Delivered Minneapolis,MN 55413 PO #: Phone:(612)378-3800 Sales Rep: Gil Roscoe Jr. Fax:(612)378-3100 Expiration: 30 days WWW.MID-AMERICA.COM Terms: Net 30 Taxable: No ITEM QTY SIZE OR CATALOG # DESCRIPTION UNIT PER PRICE A 1 LOT Spacesaver Freestyle Lockers per layout -Dismantle existing Men’s and Women’s lockers -Removal of existing Men’s and Women’s lockers from building -Includes truck time to haul away **Prevailing Wage **install ***Tax NOT Included ____________ $5,017.00 PROTECT YOUR INVESTEMENT WITH A SERVICE CONTRACT Subject to our credit department approval, this quotation is made for immediate acceptance and is subject to change without notice. If based on specially printed forms, it presupposes your acceptance of overruns or underruns not exceeding 10% of quantity ordered. Deliveries are subject to delays from fire, strikes, and other causes beyond our control. We reserve the right to correct clerical errors. Authorized Signature Date 144 Item 15. Collins Electrical Construction Co. | 278 State Street | St. Paul, MN 55107 | Office: 651-224-2833 | Fax: 651-292-0359 | www.collinsmn.com Proposal / Contract Date: 12/26/25 Proposal submitted to: Columbia Heights Police Dept. Attn: Eric Johnston Work to be performed at: 825 41st Ave NE Columbia Heights, MN 55421 Address: 825 41st Ave NE Phone/Email: /ejohnston@columbiaheightsmn.gov City, State, Zip Code: Columbia Heights, MN 55421 Project Name: New locker electrical We are pleased to submit the following proposal to furnish and install all labor, material and permit fees to complete the following electrical installation list below. • Demo Existing electrical feeds for the old lockers in the men’s and women’s locker rooms. • Re-work/extend existing locker power feeds in the men’s and women’s locker rooms. • Connect owner’s vendor provided power feeds. • All locker distribution blocks, receptacles and jumpers are provided/installed by owner’s vendor. • Price reflects 2026 labor rates. Fee for Service- $5,080.00 Notes: Any alteration or deviation from the services outlined in this proposal will be executed only upon written request and may become an extra charge over and above the estimate. All work described above to be done during standard working hours unless otherwise specified. This proposal may be withdrawn by us if not accepted within 30 days. Payment-in-full is due within 30 days of project completion. Additional costs due to abnormal fluctuations of commodity pricing are not included. Respectfully submitted, Collins Electrical Construction Co. Josh Rezac – Project Manager - Special Projects Cell# 651-418-2833 / Fax # 651-292-0359 jrezac@collinsmn.com Acceptance of Proposal The prices, specifications, terms and conditions of this proposal are satisfactory and are hereby accepted. Collins Electrical Construction Co. is authorized to perform the work as specified. Signature: Date: 145 Item 15. ITEM: Approve 2026 Public Works Blanket Purchase Orders for Deicing Salt, Fuel, and Bituminous Asphalt. Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Public Works BY/DATE: David Cullen / January 5, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces X Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND The Public Works Department routinely purchases de-icing salt, fuel, bituminous asphalt, and refuse carts to support ongoing operations. These purchases are operational in nature and repeated annually but require City Council approval because the expenditure exceeds the City Manager purchasing limit of $25,000. These purchases are necessary to support winter maintenance activities, fleet operations, street maintenance, and the City’s refuse cart replacement program. SUMMARY OF CURRENT STATUS Public Works purchases de-icing salt through the State of Minnesota Contract, which is competitively bid for the 2025–2026 winter season and used by multiple municipalities. The current salt contract is in effect from June 15, 2023, through May 31, 2026. As a result, the vendor and unit pricing ma y change during the contract term. The current contract supplier is Compass Minerals. Bituminous asphalt is purchased through the State of Minnesota Contract. The current asphalt contract is in effect from May 1, 2022, through April 30, 2026. Vendor and unit pricing may change during the contract term. The current supplier is Martin Marietta Materials. The City anticipates purchasing approximately 60 percent of its fuel through the State contract with Mansfield, the remainder purchased through the lowest available cooperative purchasing contract, which in recent years has been the MN Fuel Consortium Purchase Program (spot pricing). The City is currently in the fourth year of its five -year refuse cart replacement program. Refuse carts are purchased through the cooperative purchasing organization Sourcewell and are manufactured by Rehrig Pacific. STAFF RECOMMENDATION Staff recommends that the City Council authorize the issuance of blanket purchase orders for calendar year CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE JANUARY,12 2026 146 Item 16. City of Columbia Heights - Council Letter Page 2 2026 for de-icing salt, fuel, bituminous asphalt, and refuse carts, in amounts consistent with the adopted 202 6 Public Works budget, as follows: • De-icing salt for sanding operations: $48,200 • Bituminous asphalt for patching and paving: $52,500 • Fuel for City vehicles: $155,000 • Refuse carts: $150,000 RECOMMENDED MOTION(S): MOTION: Move to authorize the issuance of blanket purchase orders for calendar year 2026 for de-icing salt, fuel, bituminous asphalt, and refuse carts, in amounts consistent with the adopted 202 6 Public Works budget. ATTACHMENT(S) Compass Minerals Salt Contract Martin Marietta Materials Bituminous Asphalt Contract Mansfield Fuel Contract Rehrig Pacific Refuse Cart Contract 147 Item 16. 148 Item 16. 149 Item 16. 150 Item 16. 151 Item 16. 152 Item 16. 153 Item 16. 154 Item 16. 155 Item 16. 156 Item 16. 157 Item 16. 158 Item 16. 159 Item 16. 160 Item 16. 161 Item 16. 162 Item 16. 163 Item 16. 164 Item 16. 165 Item 16. 166 Item 16. 167 Item 16. 168 Item 16. 169 Item 16. 170 Item 16. 171 Item 16. 172 Item 16. 173 Item 16. 174 Item 16. 175 Item 16. 176 Item 16. 177 Item 16. 178 Item 16. 179 Item 16. 180 Item 16. 181 Item 16. 182 Item 16. 183 Item 16. 184 Item 16. 185 Item 16. 186 Item 16. 187 Item 16. 188 Item 16. 189 Item 16. 190 Item 16. 191 Item 16. 192 Item 16. 193 Item 16. 194 Item 16. 195 Item 16. 196 Item 16. 197 Item 16. 198 Item 16. 199 Item 16. 200 Item 16. 201 Item 16. 202 Item 16. Contract Release: F-529(5) Page 1 of 7 Admin Minnesota Office of State Procurement Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996 Persons with a hearing or speech disability may contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529. CONTRACT RELEASE: F-529(5) DATE: FEBRUARY 1, 2025 PRODUCT/SERVICE: FUEL PROGRAM: FIXED AND SPOT PRICE FOR METRO AREA PARTICIPANTS ONLY CONTRACT PERIOD: FEBRUARY 1, 2025, THROUGH JANUARY 31, 2026 EXTENSION OPTIONS: 48 MONTHS ACQUISITION MANAGEMENT SPECIALIST: JACK MOORE PHONE: 651.201.2427 E-MAIL: jack.moore@state.mn.us WEB SITE: https://mn.gov/admin/osp/ CONTRACTOR CONTRACT NO. TERMS DELIVERY Mansfield Oil Company of Gainesville 263096 NET 30 ONE DAY ARO 1025 Airport Parkway SW Gainesville, GA 30501 VENDOR NO.: 0000257340 SEND ALL OF YOUR ORDERS VIA E-MAIL – DO NOT RELY ON VERBAL ORDERS. Customers should expect to receive an order confirmation back the same business day. Orders should be sent to: Email: kbennett@mansfieldoil.com Office: (678)450-2092 203 Item 16. Contract Release: F-529(5) Page 2 of 7 CONTRACT USERS. This Contract is ONLY AVAILABLE to the Program Participants who have guaranteed fuel quantities for the Fixed Price Program. No other State agencies or members of the State’s Cooperative Purchasing Venture (CPV) program may use the Contract. AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contractor. The person ordering should include his or her name and phone number. Orders may be submitted via writing. SPECIAL TERMS AND CONDITIONS SCOPE. The purpose of the Contract is to provide a source for diesel and gasoline products at a firm fixed price for quantities that have been guaranteed by the Participant and additional fuel products at a spot price at the Participants discretion. PRICES. Prices are firm for the Fixed Fuel Program through the first year. After that period, prices may be adjusted once a year. Price adjustments are not effective until they are approved by the AMS. NOTE: At no time should the ordering entity pay more than the Contract price. Agencies must contact the AMS immediately and fill out a Vendor Performance Report if there is a discrepancy between the price on the invoice and the Contract price. Contract Prices are only available to Program Participants. Contact the AMS listed for further information. REMINDER: THE CONTRACTOR MAY ONLY DELIVER PRODUCTS THAT MEET THE SPECIFICATIONS OUTLINED IN THE CONTRACT. PRODUCT SPECIFICATIONS. Specifications for diesel fuel and gasoline that will be contracted are included in the Contract Release. Any product provided must comply with the specifications and must meet all current State and federal requirements on the date the product is delivered. The Participant will order winter blends by the percentage of biodiesel they want, i.e., B5, B10, B15, B20, and it is the Contractor’s responsibility to deliver product th at meets the specifications. NOTE: All B5 delivered must meet all product specifications for cold weather use. The State may modify the specifications at any time based on State or federal changes in fuel requirements. At any time during the term of the Contract, if mutually agreed, the State may add ad ditional products that could be offered on the Spot Price Program. DELIVERY REQUIREMENTS. All shipments will be FOB Destination with the delivery costs included into the Contract price. Unless otherwise agreed by the Participant and the Contractor, delivery will be made in 24 hours or less after receipt or order. All deliveries must include a Bill of Lading showing the name of the product and the number of gallons delivered. KEEP FILL REQUESTS. If the Participant desires to have a “keep fill” service, the Contractor must still provide the product at the Contract price and per the terms and conditions of the Contract. T he “keep-fill” schedule will be coordinated between the Contractor and the Participant. The Participant must take at least a 500-gallon minimum delivery unless otherwise approved by the Contractor. FUEL ADDITIVES. If a Participant desires to have an additive included to its produc t such as an injection cleaner, moisture inhibitor, etc., the Contractor will only use products that meet the current ASTM standards. The cost for the additional additives will be borne by the Participant. The additives ordered by the Participant must be blended or mixed at the Contractor’s location or at the refinery. SPLASH BLENDING. Splash Blending is not allowed at any fuel delivery site location. All blending, mixing or additives must be done at the Contractor’s location or at the refinery. CONTRACT LIABILITY. The Contractor shall be held liable for any damages that may occur due to equipment malfunction or failure as a result of, but not limited to, the following: a. furnishing a contaminated product b. furnishing a grade of fuel other than specified or authorized 204 Item 16. Contract Release: F-529(5) Page 3 of 7 The Contractor shall bear all actual associated costs of removing any contaminated fuel, or any fuel not meeting specifications from the storage tanks, which includes, but is not limited to, removing and replacing the product, cleaning and/or replacing the tanks, cleaning and/or replacing any equipment or buildings damaged, re -landscaping, environmental or cleanup fees, any Participant associated labor costs, etc. If the Participant’s site is deemed unusable due to Contractor product or delivery liabi lity, the Contractor shall provide a “wet” fuel truck to the Participant’s site for dispensing product at no charge to the Participant. The wet fuel truck will remain on site until the Participant’s site is deemed acceptable to resuming service. REPORTING. Upon request, the Contractor must provide track usage information that will show the gallons delivered to each Participant’s, and their location both on the Fixed Price and the Spot Price programs and the total dollars spent. The report will be provided electronically to the Participant upon request, at no additional cost. MARKET/INDUSTRY REPORTS. Quarterly, or if upon request, the Contractor must provide a recap of world and market conditions and how the events impact the industry with regards to current and forecasted product availability. This report will be sent to the AMS. Quarterly, or if upon request, the Contractor must provide a summary report that will compare Contract prices with the monthly summary of fuel prices as published by the Department of Energy (DOE) that will allow the end user to monitor and evaluate its savings/loss statement based on the industry prices vs. the Contract prices. This report will be sent to the AMS. CREDITS. The Contractor must have a program in place that will monitor all available fuel credits – including tax credits at the State and federal levels – that would be available to participants using the Contract. Upon request of the State, the Contractor will provide notification of the available credits and submit a detailed report to the AMS that will show the credits that will be issued to the Participants. All credits, including tax credits, listed in Exhibit D: Price Schedule are contractually obligated and are applicable, at a minimum, for the duration of the credit term(s) as defined. Credits must be shown as a separate line item(s) on the Participant’s invoice. FIXED PRICE FUEL PROGRAM REQUIREMENTS. The agencies listed on the Fixed Price Schedule are required to take 100% of monthly quantity listed and the Contractor is required to provide 100% of the monthly quantities contracted. If the original Participant is unable to take all of the monthly committed gallons, the Contractor will be responsible for contacting other locations participating in the Fixed Price Contract to determine if they are able to take additional gallons . If the Contractor is able to ship the unused gallons from the original participating Participant to another participating agency, there will be no cost to the original participating agency. If the Contractor is unable to ship the unused gallons from the original participating Participant to another participating agency, they may sell the unused gallons on the open market and either debit or credit the difference in price back to the original participating Participant based on the open market sell price. If the Contractor is unable to provide all of the monthly committed gallons to a participating member by the due date and time, the participating member may purchase the product on the open market and charge the Contractor for any additional costs incurred. CUSTOMER SERVICE. The Contractor will establish a monitoring program to stay in contact with Participants in the Fixed Price Program and advise them of any fuel quantities they are required to take for a specific month. If the Participant desires a “keep fill” program for its location, the Contractor will assist in providing usage information to the Participant so it is aware of what the fuel consumption is when requested. “FIXED” PRICE PROGRAM PRICES. Delivery quantities cannot exceed State and federal transportation regulations. Therefore, the lowest pricing tier will only be applied to the largest portion of the total quantity that is legally allowed to be delivered. The remaining gallons will be priced at the appropriate Contract pricing tier for the delivery size of the balance of the order. For example, 5,000 gallons of gasoline and 5,000 gallons of diesel will be delivered via transport truck with 205 Item 16. Contract Release: F-529(5) Page 4 of 7 8,000 gallons and the remaining 2,000 gallons will be delivered via tank wagon. Each delivery will be priced at those respective delivery tiers. Only those participating agencies listed on the Price Schedule may obtain product at the price contracted. If a participating agency needs additional product over and above its monthly commitment, and there is no available product from the monthly commitment, it may purchase product utilizing the Contractor’s Spot Price Formula or by purchasing on the open market. If the original purchaser is unable to take all of the monthly committed gallons, the Contractor will be responsible for contacting other locations participating in the Fixed Price Contract to determine if they are able to take additional gallons . If the Contractor is able to ship the unused gallons from the original participating purchaser to another participating agency, there will be no cost to the original participating agency. If the Contractor is unable to ship the unused gallons from the original participating purchaser to another participating agency, they may sell the unused gallons on the open market and either debit or credit the difference in price back to the original participating purchaser. DELIVERY REQUIREMENTS. The Contractor will coordinate the delivery schedule with each individual Participant. As stated in the Special Terms and Conditions, if the purchaser desires to have a “keep fill” service, the Contractor must still provide the product at the Contract price and per the terms and conditions of the Contract. The price charged per gallon for the “keep fill” service will be based on the tank size at the customer location and at the quantity threshold price offered by the Contractor. For example, if the customer tank size is 3,000 gallons, the cost per gallon invoiced will be at the 3,000 – 3,999 price level on the Price Schedule. The “keep-fill” schedule will be coordinated between the Contractor and the Participant. The purchaser must take at least a 500-gallon minimum delivery unless otherwise approved by the Contractor. INVOICE REQUIREMENTS. Invoices must be submitted per the Invoice Submittal Matrix below, unless otherwise approved by the Customer. Invoices should be sent electronically to the Customer unless directed otherwise by the Customer. Invoice Submittal Matrix: Delivered Invoice Submitted By Calendar Days Monday Thursday 3 Tuesday Friday 3 Wednesday Friday 2 Thursday Monday 4 Friday Tuesday 4 Saturday Tuesday 3 Sunday Wednesday 3 Delivery day is Day Zero (0), next day is Day One (1). An additional one (1) calendar day will be added when a State or Federal Holiday falls within the invoice submitted by timeline. Notwithstanding any other rights under the Contract, invoices received after the allowed timeline stated in the Invoice Submittal Matrix, shall be discounted as follows: One (1) day = 10 cents per gallon on affected invoice Two (2) days = 15 cents per gallon on affected invoice Three (3) or more days = 20 cents per gallon on affected invoice 206 Item 16. Contract Release: F-529(5) Page 5 of 7 Fixed Price Program. The Contractor shall invoice the Participant with the following information clearly marked: A. Delivery date B. Total gallons delivered C. Fixed Contract price D. Applicable State or federal taxes, city taxes or fees Spot Price Program. The Contractor shall invoice the Participant with the following information clearly marked: A. Delivery date B. Total gallons delivered C. Name of the terminal from where the product was shipped D. Total bid constant per gallon E. Daily Contract Average Price per gallon on the date of delivery date from the Minneapolis (designated) terminal using the State approved fuel index service, which is Telvent DTN or its current subscription service provider, etc. F. Total Delivered Cost (Total Bid Constant + Daily Contract Average Price from Minneapolis Terminal x Number of Gallons (Total Delivered Cost) G. Applicable State or federal taxes, city taxes or fees FIXED PRICE FUEL PROGRAM. Invoices for the “fixed” price program must include the following information: A. Delivery date B. Total gallons delivered C. Fixed Contract price D. Applicable State or federal taxes, city taxes or fees The “fixed” price with be the Total Delivered Price to the Participants. If a Participant orders product with multiple delivery locations, the Contractor may impose a drop charge after the initial load is delivered. A price must be included on the Price Schedule. If no charge is entered on the Price Schedule, no drop charge may be imposed. SPOT PRICE FUEL PROGRAM. In order to meet its additional fuel requirements over and above the committed quantities in the Fixed Price Program, Participants in the nine-county metropolitan area may utilize a Spot Price Program. Participants will not be required to buy their additional fuel using the Spot Price program but may if they so choose. If the Contract is used, Participants will use the spot prices offered by the Fixed Price Program Contractor. The Spot Price Fuel Program will be available to the Participants in the Fixed Fuel Price Program and will be used on an as needed basis. Contract prices are determined by using the following formula: Total Bid Constant (Bid Constant + Delivery Cost) + Daily Contract Average Rack Price per Gallon as posted on the Fuel Index (DTN) x Number of Gallons Delivered = Total Delivered Price Bid Constant. The Bid Constant includes all of the Contractor’s costs, overhead, all expenses and profit. The Bid Constant is the amount per gallon the vendor submits as a constant price which is the cost, on any given day, the product is delivered to the Participant. IMPORTANT: The Bid Constant is per gallon. The Bid Constant must remain unchanged during the initial term of the Contract. 207 Item 16. Contract Release: F-529(5) Page 6 of 7 Delivery Cost. The Delivery Cost is the fee, per gallon, to deliver the product to the Participant from the designated terminal. The designated terminal is listed on the Price Schedule. The delivery cost offered must be calculated on shipping from the designated terminal. The Contractor may not adjust the delivery price due to obtaining product from a different terminal. The State reserves the right to change the designated terminal at any time during the Contract term. The Delivery Cost, as offered, must remain the same for the initial term of the Contract. Delivery costs may be reviewed if the Contract is extended. Fuel surcharges will not be allowed during the term of the Contract. Total Bid Constant. The Total Bid Constant is the combined price of the Bid Constant and the Delivery Cost per gallon. Daily Contract Average Price. The daily Contract average price is an average of the prices posted by the companies using a terminal to store and load petroleum products. The method used to obtain the daily average price for diesel products is based on the bulk loading terminal daily contract average price as quoted and posted by DTN Telvent – or the State’s current price index service – on the day the product is delivered. If the State of Minnesota contracts with a different information service during the term of the Contract, the State reserves the right to amend the Contract with a new source for providing the rack average price. Please refer to contract release F-493(5) Fuel Rack Prices for more information. The Daily Contract Average is posted by Telvent DTN – or current State of Minnesota Fuel Index Provider – each day by 10:00 a.m., EST, Monday through Friday, is frozen and is not updated until the next business day at 10:00 a.m., EST. Only accept contractor quotes that provide itemized contract pricing (lump sum price quotes must be rejected and reworked by the Contractor to show itemized State contract pricing). Prior to accepting an order and/or issuing payment on an invoice, inspect the goods and/or deliverables to ensure they match both the terms and pricing of the contract. Contact the AMS/Buyer detailed herein to report any pricing discrepancies or for assistance in confirming/calculating contract pricing. THE DESIGNATED TERMINAL FOR THE PARTICIPANTS IS MINNEAPOLIS. The Contractor must always charge the published Daily Contract Average Price from the designated terminal as contracted, on the day the product is delivered, regardless from where the product is secured. The Participant will not specify a terminal when product is ordered. All product delivered must meet specifications regardless of where the product is obtained. If Participants purchase a blend of No. 1 and No. 2 low sulfur diesel fuel, the Contractor must show the Contract Average rack price for each product delivered. The Contract or must not average the daily rack price for the two products. The Delivery Cost, as offered, must remain the same for the initial term of the Contract. Delivery costs may be reviewed if the Contract is extended. Fuel surcharges will not be allowed during the term of the Contract. INVOICE REQUIREMENTS. The Contractor shall invoice the purchaser with the following information clearly marked: A. Delivery date B. Total gallons delivered C. Name of the terminal from where the product was shipped D. Total bid constant per gallon E. Daily Contract Average Price per gallon on the date of delivery date from the Minneapolis (designated) terminal using the State approved fuel index service, which is Telvent DTN or its current subscription service provider, etc. 208 Item 16. Contract Release: F-529(5) Page 7 of 7 F. Total Delivered Cost (Total Bid Constant + Daily Contract Average Price from Minneapolis Terminal x Number of Gallons (Total Delivered Cost) G. Applicable State or federal taxes, city taxes or fees REVISIONS: Price Schedule and Quantity Commitments: Mansfield Price Schedule Link Fully Executed Contract: Fully Executed Contract Link 209 Item 16. 210 Item 16. 211 Item 16. 212 Item 16. 213 Item 16. 214 Item 16. 215 Item 16. 216 Item 16. 217 Item 16. 218 Item 16. 219 Item 16. 220 Item 16. 221 Item 16. 222 Item 16. 223 Item 16. 224 Item 16. 225 Item 16. 226 Item 16. 227 Item 16. 228 Item 16. 229 Item 16. 230 Item 16. 231 Item 16. 232 Item 16. 233 Item 16. 234 Item 16. 235 Item 16. 236 Item 16. 237 Item 16. 238 Item 16. 239 Item 16. 240 Item 16. 241 Item 16. 242 Item 16. 243 Item 16. ITEM: Approve Public Works 2026–2029 Three-Year Contract for Roll-Off Material Disposal Services. Presenting Item: Aaron Chirpich City Manager DEPARTMENT: Public Works BY/DATE: David Cullen / January 6, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity X High Quality Public Spaces _ Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND The Public Works Department utilizes multiple roll-off boxes year-round for material disposal, including roll-off boxes for Parks and Public Works refuse, brush, and scrap metal. In addition, a separate scrap metal roll -off box is utilized by the City Recycling Center. The City of Columbia Heights previously contracted Waste Management; that contract expired in December 2025. SUMMARY OF CURRENT STATUS Proposals for a three-year contract for roll-off box services were received from Waste Management, Walters Recycling and Refuse, and Lakes Recycling Services. Following review, Walters Recycling and Refuse was determined to be the best-value decision based on cost, and operational reliability. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE JANUARY 12, 2026 244 Item 17. City of Columbia Heights - Council Letter Page 2 STAFF RECOMMENDATION Staff recommend awarding a three-year contract for roll-off box services to Walters Recycling and Refuse. RECOMMENDED MOTION(S): MOTION: Move to approve the award of the Public Works 2026–2029 three-year roll-off material disposal contract to Walters Recycling and Refuse. ATTACHMENT(S) Waste Management proposal. Walters Recycling and Refuse proposal. Lakes Recycling Servies proposal. Contract for approval. Bid Tabulation Public Works 2026–2029 Three-Year Contract for Roll-Off Material Disposal Services Walters Waste Management LRS Item Unit Price Price Price 20 yard trash dumpster Haul ea $150.00 $179.79 $225.00 Disposal Rebate ton $110.00 $74.38 $95.00 Container Usage month $0.00 $380.00 *$0.00 Surcharge %0.00%16.18%34.00%** 20 yard brush dumpster Haul ea $150.00 $279.89 $225.00 Disposal ton $50.00 $86.68 $345.00 **** Container Usage month $0.00 $380.00 *$0.00 20 yard scrap metal dumpster - Recycle Center Haul ea $185.00 $181.04 $225.00 Disposal ton $0.00 $0.00 $0.00 Rebate %100.00%0.00%100.00% Container Usage month $0.00 *$380.00 *$0.00 20 yard scrap metal dumpster - MSC Yard Haul ea $185.00 $181.04 $225.00 Disposal ton $0.00 $0.00 $0.00 Rebate %100.00%0.00%100.00% Container Usage month $0.00 $380.00 *$0.00 *** Increase per year %6.00%10.00%did not provide Total $832.00 $2,503.08 $1,342.34 *If the Container is not dumpped monthly there is a Container fee of $380 **Fuel Charge ***One Time $75 Deliever Fee per Container ****Per dump 245 Item 17. Service Description & On Demand Rates* Quantity 1 Equipment 20 Yard Open Top Material Stream Green Waste - Unspecified Frequency 1xOn Call Minimum Tons:Minimum Hauls:Current Energy Surcharge 16.18% Except for increases permitted by Sections 4(b)(i) – (v) of this Agreement, the Haul and Disposal Rates (1) shall not be increased during the first 12 months of Contract Term, and (2) will increase by 10% annually thereafter for the remaining Initial Term Quantity 1 Equipment 20 Yard Open Top Material Stream MSW Commercial Frequency 1xOn Call Minimum Tons:Minimum Hauls:Current Energy Surcharge 16.18% Except for increases permitted by Sections 4(b)(i) – (v) of this Agreement, the Haul and Disposal Rates (1) shall not be increased during the first 12 months of Contract Term, and (2) will increase by 10% annually thereafter for the remaining Initial Term Quantity 1 Equipment 20 Yard Open Top Material Stream Recycle Material Frequency 1xOn Call Minimum Tons:Minimum Hauls:Current Energy Surcharge 16.18% Customer’s Waste Materials not to exceed an average weight of lbs/yard. Except for increases permitted by Sections 4(b)(i) – (v) of this Agreement, the Haul and Disposal Rates (1) shall not be increased during the first 12 months of Contract Term, and (2) will increase by 10% annually thereafter for the remaining Initial Term *Continued on next Page Haul Rate Container Usage/Day (after30days) $ $ 181.04 380.00 Haul Rate Disposal RateperTon Container Usage/Day (after30days) $ $ $ 179.79 74.38 380.00 Haul Rate Disposal Rate (perTonover3.00) Container Usage/Day (after30days) $ $ $ 279.89 86.68 380.00 Waste Management of Minnesota, Inc. W132 N10487 Grant Drive Germantown, WI, 53022 (888) 960-0008 WM Agreement #S0020165262 Customer ID 27-57065-03005 Acct. Name COLUMBIA HEIGHTS MN ROLLOFF Salesperson Austin Pfannenstiel Effective Date 1/1/2026 Last PI Date Service Agreement Non-Hazardous Waste Service Summary Service Information Name COLUMBIA HEIGHTS MN ROLLOFF Contact Jesse Davies Address 637 38TH AVE NE Telephone #763-290-4346 City State Zip COLUMBIA HEIGHTS, MN 55421-3806 Fax # County/Parish ANOKA Email jdavies@columbiaheightsmn .gov Billing Information Name CITY OF COLUMBIA HEIGHTS REFUSE AND RECYCLING DEPT Contact BARBARA THOMAS / JESSE DAVIES Address 637 38TH AVE NE Telephone #7637063703 City State Zip COLUMBIA HTS, MN 55421-3806 Fax # County/Parish ANOKA Email bthomas@columbiaheightsmn .gov Customer Comments:PO# 246 Item 17. Waste Management of Minnesota, Inc. W132 N10487 Grant Drive Germantown, WI, 53022 (888) 960-0008 WM Agreement #S0020165262 Customer ID 500-494876 Acct. Name COLUMBIA HEIGHTS MN ROLLOFF Salesperson Austin Pfannenstiel Effective Date 1/1/2026 Last PI Date Service Agreement Non-Hazardous Waste Service Summary Initial One Time Service Charges*As Needed Services* The above listed Charges are for recurring services only. Charges for all additional services will be at current rates at the time of service. These include but are not limited to: extra pickups, container removal, overages and contamination. Contact Waste Management for a full list of such additional services and current prices. *The Energy Surcharge applies to all other Charges whether or not listed on this summary. Any Energy Surcharge amounts shown in this Service Summary are estimated based on current percentages (as set forth herein), and actual amounts will be calculated at the time of invoicing based on current applicable percentages. Information about the Energy Surcharge and its calculation can be found at www.wm.com/billhelp. State & Local taxes, and/or fees and a Recycle Material Offset, if applicable, will also be added to the Charges. An Administrative Charge per invoice will be assessed and can be removed by enrolling in paperless statements and automated payments. This Agreement does not provide for a fixed price during the Contract Term.Unless specifically provided otherwise herein, Customer should expect Company to increase Charges as allowed by Section 4(b) and Company to seek other price increases subject to Customer’s consent under Section 4(c) of this Agreement. Consent to price increases may be given orally, in writing, or by notice and Customer’s payment of, or failure to object to, the price increase. Contract Term is for 3 year(s) from the Effective Date ('Initial Term') and it shall automatically renew thereafter for additional terms of 12 months ('Renewal Term') unless terminated as set forth herein. The individual signing this agreement on behalf of customer acknowledges that he/she has read and accepts the terms and conditions of this agreement which accompany this service summary sheet and that he/she has the authority to sign on behalf of the customer. __________________________________________________________________________________________ Customer Signature Printed Name Title Date ______________________________________________Waste Management Sales Rep._______________________ Company Waste Management of Minnesota, Inc.Printed Name Title Date Terms and Conditions on following page(s) 247 Item 17. Form:US_ST_112224 WM Agreement # S0020165262 1. (a) SERVICE GUARANTEE. We guarantee our Services (as defined below). If Company fails to perform Services in accordance with the service summary as provided, which for Services purchased online include the information and terms disclosed during the order and checkout process (collectively, the “”), and Company does not remedy suchService Summary failure within five (5) business days of its receipt of a written demand from Customer, Customer may immediately terminate this Agreement without penalty. Customer grants to Company the exclusive right, and Company through itself and its Affiliates shall furnish equipment and(b) SERVICES RENDERED; WASTE MATERIALS. services, to collect and dispose of and/or recycle (collectively, the “”) all of Customer's Waste Materials at Customer’s Service Address(es) listed on the Service Summary, subjectServices to the terms and provisions contained herein (collectively, with the Service Summary, the “”). If Customer changes its Service Address(es), this Agreement shall remain validAgreement and enforceable with respect to Services rendered at Customer's new service location(s) if such location(s) is within Company's service area. Customer represents and warrants that the materials to be collected under this Agreement shall be only "Waste Materials" as defined herein. For purposes of this Agreement, "" means all non-hazardous solid waste,Waste Materials organic waste, and if applicable, Recyclable Materials (as defined in Section 12) generated by Customer or at Customer's Service Address(es). Waste Materials includes “”,Special Waste such as industrial process wastes, asbestos-containing material, polychlorinated biphenyl (“PCB”) wastes, petroleum contaminated soils, treated/de-characterized wastes, and demolition debris, for which Customer shall complete a Special Waste Profile sheet to be approved by Company in writing. Waste Materials excludes, and Customer agrees not to deposit or permit the deposit for collection of (i) any waste tires, (ii) radioactive, volatile, corrosive, flammable, explosive, biomedical, infectious, bio-hazardous, regulated medical or hazardous waste, toxic substance or material, as defined by, characterized or listed under applicable federal, state, or local laws or regulations, (iii) any materials containing information protected by federal, state or local privacy and security laws or regulations (unless tendered to Company pursuant to an additional Exhibit L to this Agreement), (iv) any other items or material prohibited by federal, state or local laws or regulations, or that could adversely affect the operation or useful life of the facility(ies) receiving Customer’s Waste Materials, or (v) Special Waste not approved in writing by Company (collectively, ""). Title to and liability for Excluded Materials shall remain with Customer at all times. Title to Customer's Waste Materials isExcluded Materials transferred to Company upon Company's receipt or collection unless otherwise provided in this Agreement or applicable law. 2. CONTRACT TERM. The Initial Term and any subsequent Renewal Term of this Agreement (collectively, the “”) is set forth on the Service Summary. Unless otherwiseContract Term specified on the Service Summary, at the end of the Initial Term and any subsequent Renewal Term, the Contract Term shall automatically renew for an additional Renewal Term at the then current Service levels and applicable Charges, unless (a) for a Renewal Term of twelve (12) months or more, either party gives to the other party written notice of termination at least ninety (90) days, but not more than one hundred eighty (180) days, prior to the termination of the then-existing term, and (b) for a Renewal Term of less than twelve (12) months, either party gives to the other party written notice of termination at least thirty (30) days prior to the termination of the then-existing term. Notice of termination received at any other time will be considered ineffective and the Agreement will be considered automatically renewed upon completion of the then-existing term. 3. TERMINATION RIGHTS. Notwithstanding the foregoing, this Agreement can be terminated prior to the end of the Initial Term or a Renewal Term as follows: (a) by Customer (with no obligation to pay liquidated damages as provided in Section 7), (i) if Company fails to satisfy the Service Guarantee provided in Section 1(a) or (ii) pursuant to Section 4(c) if Company increases the Charges payable by Customer hereunder with a Consensual Price Increase; (b) by Customer with thirty (30) days prior written notice to Company, subject to Customer’s obligation to pay liquidated damages as provided in Section 7 no later than thirty (30) days after written notice of termination; (c) by Company, (i) if as a result of Customer’s breach of Section 5, Company suspends Services for more than fifteen (15) days, or (ii) if Customer fails to cure any other breach of its obligations under this Agreement within five (5) business days of its receipt of written demand from Company to cure such breach; and (d) by Company, with at least fifteen (15) days prior written notice to the Customer, any time after Customer retains, designates or appoints a broker or agent to act for Customer, or manage its Services, under this Agreement. In order to move containers in a safe, secure and orderly fashion, Company shall have up to seven (7) days to remove any equipment from Customer’s service location(s) after the effective date of the termination of this Agreement. 4. (a) CHARGES; ADDITIONAL SERVICES; CHANGES. The initial charges, fees and other amounts payable by Customer (“”) for Services and/or equipment furnished byCharges Company to Customer are set forth on the Service Summary. Company also reserves the right to charge Customer additional Charges for additional Services provided by Company to Customer, whether requested or incurred by Customer, including, but not limited to, container relocation or removal; gate, enclosure or roll out services; account resume or reactivation services; extra pickups or trip charges; container overages and overflows; and equipment repair and maintenance (see www.wm.com/billhelp for a list of “Additional Services”, which may be updated from time to time), all at such standard prices or rates that Company is charging its customers in the service area at such time. Changes in the frequency of collection, collection schedule, number, capacity and/or type of equipment, the terms and conditions of this Agreement, and any changes to the Charges payable under this Agreement (including any Consensual Price Increase or Negotiated Price Adjustment), may be agreed to orally, in writing or by other actions and practices of the parties, including, without limitation, electronic or online acceptance or payment of the invoice reflecting such changes, and written notice to Customer of any such changes and Customer’s failure to object to such changes, which shall be deemed to be Customer’s affirmative consent to such changes. Company reserves the right, and Customer acknowledges that it should expect Company to increase, add,(b) PERMITTED PRICE INCREASES AND CHARGE MODIFICATIONS. or modify the Charges payable by Customer hereunder during the Contract Term: (i) for any changes or modifications to, or differences between, the actual equipment and Services provided by Company to Customer and those specified on the Service Summary; (ii) for any changes or difference in the composition, amount or weight of the Waste Materials collected by Company from Customer’s service location(s) from what is specified on the Service Summary (including for container overages or overflows); (iii) for any increase in or other modification made by Company to the calculation of the Energy Surcharge including additions or modifications to the fuel types used in the calculations, the Recyclable Materials Offset, and/or any other Charges included or referenced in the Service Summary (which Charges are calculated and/or determined on an enterprise-wide basis, including Company and all Affiliates and subcontractors); (iv) to cover any increases in disposal, processing, and/or transportation costs, including fuel or energy surcharges; (v) to cover increased costs due to uncontrollable circumstances, including, without limitation, changes (occurring from and after three (3) months prior to the Effective Date) in local, state, federal or foreign laws or regulations (or the enforcement, interpretation or application thereof), including the imposition of or increase in taxes, fees or surcharges, or acts of God such as floods, fires, hurricanes and natural disasters; and (vi) for increases in the Consumer Price Index (“”) for Water, Sewer and Trash Collection Services published by U.S. Bureau of Labor Statistics, or with written notice toCPI Customer, any other national, regional or local CPI, with such increases in CPI being measured from the Effective Date, or as applicable, Customer's last CPI based price increase date (“PI ”). Increases to Charges specified in this Section 4(b) may be applied singularly or cumulatively and may include an amount for Company's operating or profit margin. CustomerDate acknowledges and agrees that any increased Charges under this Section 4 (including any Consensual Price Increases or Negotiated Price Adjustments) are not represented to be solely an offset or pass through of Company’s costs. Without limiting the foregoing, Company also reserves the right to seek, and Customer acknowledges that it should expect Company to seek,(c) CONSENSUAL PRICE INCREASES increases in the Charges payable by Customer hereunder for reasons not specifically permitted in Section 4(b) (a “”). If Customer does not accept the ConsensualConsensual Price Increase Price Increase, Customer’s sole right and remedy shall be to terminate this Agreement by written notice to Company no later than thirty (30) days after Company notifies Customer of such Consensual Price Increase. Customer’s failure to terminate this Agreement (within the 30-day period) shall be construed as Customer’s acknowledgement that the continuation of the Services by Company hereunder is good, valuable and sufficient consideration for the Consensual Price Increase. Notwithstanding the foregoing, the parties may, but are not obligated to, agree to a different increase or an adjustment to Customer’s Charges (a “”) as a result of a Consensual Price Increase. Absent a Negotiated Price Adjustment,Negotiated Price Adjustment the Consensual Price Increase shall be binding and enforceable against Customer under this Agreement unless the Customer terminates this Agreement (within the 30-day period) as described above. Customer’s agreement to a Consensual Price Increase or Negotiated Price Adjustment may be evidenced pursuant to Section 4(a) and the parties agree that this Agreement with such modified Charges will continue in full force and effect. 5. INVOICES; PAYMENT TERMS Company shall send all invoices for Charges and any required notices to Customer under this Agreement to Customer’s billing address specified in the Service Summary, or if the Customer elects to participate in the Company’s electronic billing program, make them available by email to Customer’s designated e-mail address. Unless specifically agreed to in writing by Company and subject to such additional costs that Company may charge, in its discretion, Company shall not be required to bill Customer using Customer’s or any third-party billing portal or program. In no event shall the use by Company of Customer’s or any third-party billing portal or program, or any terms thereof, operate to amend or supplement the terms and conditions of this Agreement, which will remain binding in accordance with its terms. Customer shall pay all invoiced Charges within thirty (30) days of the invoice date, by check mailed to Company’s payment address on Customer’s invoice. Payment by any other method or channel, including in person, online or by phone, shall be as may be allowed by Company and subject to applicable convenience fees and other costs charged by Company or its payment system provider(s) from time to time. Any Customer invoice balance not paid within thirty (30) days of the date of invoice is subject to a late charge, and any Customer check returned for insufficient funds is subject to a non-sufficient funds charge, both to the maximum extent allowed by applicable law. Customer acknowledges that any late charge charged by Company is not to be considered as interest on debt or a finance charge, and is a reasonable charge for the anticipated loss and cost to Company for late payment. If this Agreement is signed by an agent, broker or other third party on Customer’s behalf, the Customer receiving the Services remains liable for payment of all Charges due hereunder including any liquidated damages owed under Section 7. If payment is not made when due, Company retains the right to suspend Services until the past due balance is paid in full. In addition to full payment of outstanding balances, Customer shall be required to pay a reactivation charge to resume suspended Services. If Services are suspended for more than fifteen (15) days, Company may immediately terminate this Agreement for default and recover any equipment and all amounts owed hereunder, including liquidated damages under Section 7. 6. EQUIPMENT, ACCESS. All equipment furnished by Company shall remain its property; however, Customer shall have care, custody and control of the equipment and shall be liable for all loss or damage to the equipment and for its contents while at Customer's service location(s). Customer shall not overload, move or alter the equipment or allow a third party to do so, and shall use it only for its intended purpose. At the termination of this Agreement, Company’s equipment shall be in the condition in which it was provided, normal wear and tear excepted. Customer shall provide safe and unobstructed access to the equipment on the scheduled collection day. Company may suspend Services or terminate this Agreement in the event Customer violates any of the requirements of this provision. Customer shall pay, if charged by Company, any additional Charges, determined by Company in its sole discretion, for overloading, moving or altering the equipment or allowing a third party to do so, and for any service modifications caused by or resulting from Customer's failure to provide access. Customer warrants that Customer's property is sufficient to bear the weight of Company's equipment and vehicles and agrees that Company shall not be responsible for any damage to 248 Item 17. Form:US_ST_112224 Customer's pavement or any other surface resulting from the equipment or Services. Customer agrees that during each instance of service of roll-off/open top container(s) or compactor box at Customer’s service address, the Company vehicle(s) providing service may temporarily place an additional roll-off/open top container or compactor box at Customer’s service location in a manner that does not interfere with the use of Customer’s premises, with such container being removed by the Company upon Company vehicle’s return of the empty roll-off/open top container or compactor box to the Customer’s service address. 7. LIQUIDATED DAMAGES. In the event Customer terminates this Agreement prior to the expiration of the Initial or Renewal Term for any reason other than as set forth in Section 3(a), or in the event Company terminates this Agreement for Customer's default pursuant to Section 3(c), Customer shall pay the following liquidated damages in addition to Company's legal fees, if any: (a) if the remaining Contract Term (including any applicable Renewal Term) under this Agreement is six (6) or more months, Customer shall pay the average of its six (6) monthly Charges immediately prior to default or termination (or, if the Effective Date is within six (6) months of Company’s last invoice date, the average of all monthly Charges) multiplied by six (6); or (b) if the remaining Contract Term is less than six months, Customer shall pay the average of its six (6) most recent monthly Charges multiplied by the number of months remaining in the Contract Term. Customer acknowledges that the actual damage to Company in the event of Customer’s early termination or breach of contract is impractical or extremely difficult to fix or prove, the foregoing liquidated damages amount is reasonable and commensurate with the anticipated loss to Company resulting therefrom, and such liquidated damages payment is an agreed upon charge for Customer’s early termination or breach of contract and is not imposed as a penalty. Customer shall also pay liquidated damages of $100 for every Customer waste tire that is found at any disposal facility used by Company. In addition to and not in limitation of the foregoing, Company shall be entitled to recover all losses, damages and costs, including attorneys’ fees and costs, resulting from Customer’s breach of any other provision of this Agreement in addition to all other remedies available at law or in equity. 8. INDEMNITY. Company agrees to indemnify, defend and save Customer and its Affiliates harmless from and against any and all liability which Customer or its Affiliates may suffer, incur or pay as a result of any bodily injuries (including death), property damage or violation of law, to the extent caused by any negligent act or omission or willful misconduct of Company or its employees, which occurs (a) during the collection or transportation of Customer's Waste Materials, or (b) as a result of the disposal of Customer's Waste Materials in a facility owned by Company or an Affiliate, provided that Company's indemnification obligations will not apply to occurrences involving Excluded Materials. Customer agrees to indemnify, defend and save Company and its Affiliates harmless from and against any and all liability which Company and its Affiliates may suffer, incur or pay as a result of any bodily injuries (including death), property damage or violation of law to the extent caused by Customer's breach of this Agreement or by any negligent act or omission or willful misconduct of Customer or its employees, agents or contractors or Customer's use, operation or possession of any equipment furnished by Company. Neither party shall be liable to the other for consequential, incidental or punitive damages arising out of the performance or breach of this Agreement. 9. RIGHT TO PROVIDE COMPETING OFFERS. If Customer receives an offer from (or makes any offer to) a third party relating to such third party’s provision to the Customer of the same or similar Services to those provided hereunder, Customer shall give Company prompt written notice of any such offer and a 15-day period to respond to such third party offer prior to Customer agreeing to such third party offer. Except to the extent either party has provided timely written notice of termination as set forth in Section 2, Customer’s acceptance of a competing offer under this Section 9 before the expiration or termination of the current Initial Term or Renewal Term shall be a termination under Section 3(b) and subject to Customer’s obligation to pay liquidated damages as provided in Section 7. 10. DISPUTE RESOLUTION-ARBITRATION AGREEMENT AND CLASS ACTION WAIVER.BINDING ARBITRATION: Except for those claims expressly excluded below (EXCLUDED CLAIMS), Customer and Company agree that any and all existing or future controversy or claim between them arising out of or related to this Agreement or any prior agreements between the parties, whether based in contract, law or equity or alleging any other legal theory, or arising prior to, in connection with, or after the termination of this Agreement or any other agreements, shall be resolved by mandatory binding arbitration (see www.wm.com for details on arbitration procedures). : Customer andCLASS ACTION WAIVER Company agree that under no circumstances, whether in arbitration or otherwise, may Customer bring any claim against Company, or allow any claim that Customer may have against Company to be asserted, as part of a class action, on a consolidated or representative basis or otherwise aggregated with claims brought by, or on behalf of, any other entity or person, including other customers of Company. : The following are not subject to mandatory binding arbitration: (a) either party’s claims against the other in connectionEXCLUDED CLAIMS with bodily injury or real property damage and for environmental indemnification; and (b) Company’s claims against Customer for collection or payment of Charges, damages (liquidated or otherwise) or any other amounts due or payable to Company by Customer under this Agreement or any prior agreements between the parties, but Customer and Company may mutually agree to arbitrate any Excluded Claims. 11. MISCELLANEOUS. (a) Except for the obligation to make payments hereunder for Services already performed, neither party shall be in default for its failure to perform or delay in performance caused by events or significant threats of events beyond its reasonable control, whether or not foreseeable, including, but not limited to, strikes, labor trouble, riots, imposition of laws or governmental orders, fires, acts of war or terrorism, acts of God, and the inability to obtain equipment, and the affected party shall be excused from performance during the occurrence of such events. (b) This Agreement shall be binding on and shall inure to the benefit of the parties hereto and their respective successors and assigns. (c) The terms, conditions and disclosures set forth on www.wm.com relating to Billing/Billing Help, Charges, Arbitration Procedures, and for those Customers that sign up for electronic billing and payment, Autopay, are incorporated by reference and made a part hereof (as such terms, conditions and disclosures may be changed or modified from time to time, effective from such change or modification). In addition to, and not in limitation of, the foregoing, the terms and provisions of this Agreement may be amended and modified as agreed to by the parties as provided in Section 4(a). Subject to the foregoing, this Agreement represents the entire agreement between the parties and supersedes any and all other agreements for the same Services at the same Customer locations covered by this Agreement, whether written or oral, that may exist between the parties. (d) This Agreement shall be construed in accordance with the law of the state in which the Services are provided. (e) All written notification to Company required by this Agreement shall be effective upon receipt and delivered by Certified Mail, Return Receipt Requested, courier or by hand to Company’s address on the first page of the Service Summary, provided that Company may provide written notice to Customer of a different address for written notice to Company. (f) If any provision of this Agreement is declared invalid or unenforceable, then such provision shall be severed from and shall not affect the remainder of this Agreement; however, the parties shall amend this Agreement to give effect, to the maximum extent allowed, to the intent and meaning of the severed provision. (g) In the event Company successfully enforces its rights against Customer hereunder, Customer shall be required to pay Company's attorneys' fees and court costs. (h) Notwithstanding the termination of this Agreement, Sections 6, 7, 8, 10, 11, 12(vi) and Customer’s obligation to make payments for all Charges and other amounts due or payable hereunder through the termination date shall survive the termination of this Agreement. (i) It is expressly agreed that the parties shall be independent contractors and that the relationship between the parties shall not constitute a partnership, joint venture, agency, or employer-employee relationship. (j) The term “” means with respect to any specified party, any corporation, limited liabilityAffiliate company, partnership or other legal entity, directly or indirectly, controlled by, controlling or under common control with such specified party, with “control” meaning, directly or indirectly, the power to direct or cause the direction of the management and policies of such legal entity, whether through the ownership of voting securities, by contract or otherwise. (k) “ ” means Monday through Friday, excluding bank holidays.business day 12. RECYCLING SERVICES. The following shall apply to fiber and non-fiber recyclables (“”) and recycling services. All Recyclable Materials must be clean, dry,Recyclable Materials unshredded, empty, loose and unbagged. (i) Single stream Recyclable Materials (“”) will consist of Customer’s entire volume of uncoated office and writing paper,Single Stream magazines, pamphlets, mail, newspaper; flattened, uncoated cardboard, paperboard boxes; aluminum food and beverage containers, tin or steel cans; glass, and rigid container plastics #1, #2 and #5, including narrow neck containers and tubs. Any material not specifically set forth above, including but not limited to foam, film plastics, plastic bags, napkins, tissue, paper towels, or paper that has been in contact with food, is unacceptable. Glass may not be accepted at all locations. Customer shall provide source-separated wastepaper, cardboard, plastics and metals in accordance with the most current ISRI Scrap Specifications Circular and any amendments thereto or replacements thereof. All other Recyclable Materials will be delivered in accordance with industry standards or such specifications communicated to Customer by Company from time-to-time. Company reserves the right, upon notice to Customer, to discontinue acceptance of any category of Recyclable Materials set forth above as a result of market conditions related to such materials and makes no representations as to the recyclability of the materials. (ii) Notwithstanding anything to the contrary contained herein, Recyclable Materials may not contain Special Waste, Excluded Materials or other materials that are deleterious or capable of causing material damage to any part of Company’s property, its personnel or the public or materially impair the strength or the durability of Company’s structures or equipment. (iii) Company may reject in whole or in part, or may process, in its sole discretion, Recyclable Materials not meeting the specifications. Customer shall pay Company for all increased costs, losses and expenses incurred with respect to such non-conforming Recyclable Materials which charges may include an amount for Company’s operating or profit margin (collectively the “Cost”). Without limiting the foregoing, Customer shall pay a contamination charge for additional handling, processing, transporting and/or disposing of such non-conforming Recyclable Materials, Special Waste, Excluded Materials, and/or all of part of non-conforming loads and additional charges may be assessed for bulky items such as appliances, concrete, furniture, mattresses, tires, electronics, pallets, yard waste, propane tanks, etc. Collected Recyclable Materials for which no commercially reasonable market exists may be landfilled at Customer’s Cost. (iv) Recycling Services are subject to a Recyclable Material Offset (RMO) charge to the extent that (a) Company’s processing cost per ton, including costs of disposal for contamination, plus profit margin, exceeds (b) an amount equal to recyclables value per ton minus an amount for profit margin. The RMO charge, including profit margin, processing and disposal costs and recyclable value shall be determined by Company from time-to-time, in its sole discretion, based on applicable operating data and market information. If recyclables value exceeds processing costs, plus profit margin, a RMO credit may apply, at Company’s sole discretion. (v) Where Company has agreed in writing to provide a market-based rebate to Customer, the following shall apply. Customer acknowledges that the market value for Recyclable Materials will fluctuate based upon various factors, and such materials may at times have no value or that the value may be negative. Company will establish the value of Recyclable Materials each month based upon such various factors, including but not limited to quantity, quality and location. For recycling services, Company shall pay or charge Customer on or about the last day of each month for Recyclable Materials accepted during the preceding month, after deduction of any charges owed to Company by Customer. Any invoice shall be payable upon receipt. Where recycling processing services are provided, Charges may include separate249 Item 17. Form:US_ST_112224 fuel and environmental surcharges for recycling services as set forth at www.wm.com. (vi) Notwithstanding anything to the contrary set forth above, the liquidated damages calculation set forth in Section 7 of this Agreement shall not apply to any Customer breach of the Agreement pertaining to Services for Recyclable Materials which have been determined by Company to have a positive value. If a breach occurs under such circumstances, the damages shall be determined by calculating actual damages rather than such liquidated damages. (vii) Service arrangements will be agreed upon between Customer and Company for the service location(s) set forth in this Agreement. For trailer load quantities, Customer shall load trailers to full visible capacity to achieve 40,000 pounds minimum shipping weight and trailers shall be loaded or caused to be loaded in accordance with the most current ISRI/AF&PA Shipping Guide. Freight and/or adjustments may apply to light loads. For baled wastepaper picked up by bale route service, the minimum quantity for pickup is six (6) bales and for purposes of payment, weights shall be estimated weights. 250 Item 17. From:Mike Person To:Jesse Davies Subject:RE: roll box services Date:Monday, December 1, 2025 8:57:36 PM Attachments:image001.png image002.png Thanks Jesse, we did have a good Thanksgiving and hope the same for you and your family. Understood. I have adjusted our quote below. Public Works Yard: One 20 yard box for trash emptied weekly during the parks season and monthly in the winter Haul = $150 Disposal = $110/ton No fuel or other hidden fees, 17% Anoka county tax One 20 yard box for scrap metal on call usually 4 times/year Haul = $185 Disposal = Dump at ReAlliance metals, 100% rebate on value of the material No fuel or other hidden fees One 20 yard box for brush on call usually monthly Haul = $150 Disposal = $50/ton No fuel or other hidden fees Recycle Center One 20 yard box for scrap metal on call usually monthly Haul = $185 Disposal = Dump at ReAlliance metals, 100% rebate on value of the material No fuel or other hidden fees Additional Terms 3 year agreement 6% annual increase You had inquired about pricing for tire disposal 10 yd box for Tires Haul = $175 Disposal = $300/ton No fuel or other hidden fees, 17% Anoka county tax Mike Person Director of Sales, Marketing, & Customer Experience Walters Recycling & Refuse Office: (763) 780-8464 Direct: (763) 210-5062 251 Item 17. Mobile: (651) 261-3552 From: Jesse Davies <JDavies@columbiaheightsmn.gov> Sent: Monday, December 1, 2025 5:07 PM To: Mike Person <mperson@waltersrecycling.com> Subject: RE: roll box services Hello Mike, hope you had a nice Thanksgiving. We really want 100% of the rebate for the scrap metal because this is how we pay the Kiwanis to monitor the center when it is open for us. Please adjust pricing for this if needed. Thanks---jesse From: Mike Person <mperson@waltersrecycling.com> Sent: Monday, December 1, 2025 2:22 PM To: Jesse Davies <JDavies@columbiaheightsmn.gov> Subject: RE: roll box services Hi Jesse, Thanks again for taking the time to meet Jack and I and tour the yard. I have prepared the below pricing for our bid submission. I can get this on a formal contract if pricing is approved and the City would like to move forward with Walters for roll off services. Also, I did get the 8yd lid repair scheduled for the recycling container at the Recycle Center. That should get done this week. Let me know if you need any additional information. Thanks! Public Works Yard: One 20 yard box for trash emptied weekly during the parks season and monthly in the winter Haul = $150 Disposal = $110/ton No fuel or other hidden fees, 17% Anoka county tax One 20 yard box for scrap metal on call usually 4 times/year 252 Item 17. Haul = $150 Disposal = Dump at ReAlliance metals, 50/50 shared rebate based on value of the material No fuel or other hidden fees One 20 yard box for brush on call usually monthly Haul = $150 Disposal = $50/ton No fuel or other hidden fees Recycle Center One 20 yard box for scrap metal on call usually monthly Haul = $150 Disposal = Dump at ReAlliance metals, 50/50 shared rebate based on value of the material No fuel or other hidden fees Additional Terms 3 year agreement 6% annual increase You had inquired about pricing for tire disposal 10 yd box for Tires Haul = $175 Disposal = $300/ton No fuel or other hidden fees, 17% Anoka county tax Mike Person Director of Sales, Marketing, & Customer Experience Walters Recycling & Refuse Office: (763) 780-8464 Direct: (763) 210-5062 Mobile: (651) 261-3552 From: Jesse Davies <JDavies@columbiaheightsmn.gov> Sent: Friday, November 21, 2025 2:07 PM To: Mike Person <mperson@waltersrecycling.com> Subject: RE: roll box services 9:30 should work for me see you then. The back yard of 637 38th Ave is where the boxes are at. 253 Item 17. Thanks---jesse From: Mike Person <mperson@waltersrecycling.com> Sent: Friday, November 21, 2025 2:05 PM To: Jesse Davies <JDavies@columbiaheightsmn.gov> Subject: RE: roll box services Yeah that sounds good. Can we look at first thing Monday am? I could be ready by 8/9am to tour. Mike Person Director of Sales, Marketing, & Customer Experience Walters Recycling & Refuse Office: (763) 780-8464 Direct: (763) 210-5062 Mobile: (651) 261-3552 From: Jesse Davies <JDavies@columbiaheightsmn.gov> Sent: Friday, November 21, 2025 2:03 PM To: Mike Person <mperson@waltersrecycling.com> Subject: RE: roll box services Hello Mike, can we tour the site on Monday I’ll be out the rest of the week. Thanks---jesse From: Mike Person <mperson@waltersrecycling.com> Sent: Friday, November 21, 2025 11:10 AM To: Jesse Davies <JDavies@columbiaheightsmn.gov> Subject: RE: roll box services Hi Jesse, Sorry for the delayed response on this. I was working with operations to get a few details ironed out. The frequency of service is no problem at all for us. For brush – can we get some clarity on this material? Is it a combo of brush and yard waste? If it is larger than 2 inches in diameter then we would need to find an alternative disposal site for this. I think a tour of the yard is a great idea so I can get some pictures over to our operations team as 254 Item 17. well. Let me know what would work for you. Thanks! Mike Person Director of Sales, Marketing, & Customer Experience Walters Recycling & Refuse Office: (763) 780-8464 Direct: (763) 210-5062 Mobile: (651) 261-3552 From: Jesse Davies <JDavies@columbiaheightsmn.gov> Sent: Friday, November 14, 2025 11:53 AM To: Mike Person <mperson@waltersrecycling.com> Subject: RE: roll box services Sure, we currently have for the Public Works yard: One 20 yard box for trash emptied weekly during the parks season and monthly in the winter One 20 yard box for scrap metal on call usually 4 times/year One 20 yard box for brush on call usually monthly For the Recycle Center we have a 20 yard box for scrap metal on call usually monthly Please note; Currently for the scrap metal boxes ReAlliance metals will send us a rebate check for the value of the material. Would you like a tour of our yard? Thanks---jesse From: Mike Person <mperson@waltersrecycling.com> Sent: Thursday, November 13, 2025 3:22 PM To: Jesse Davies <JDavies@columbiaheightsmn.gov> Subject: RE: roll box services I can help you out with that if you can provide the size box you are looking for, the material type, and how frequently you think it will be emptied. 255 Item 17. Mike Person Director of Sales, Marketing, & Customer Experience Walters Recycling & Refuse Office: (763) 780-8464 Direct: (763) 210-5062 Mobile: (651) 261-3552 From: Jesse Davies <JDavies@columbiaheightsmn.gov> Sent: Thursday, November 13, 2025 2:09 PM To: Mike Person <mperson@waltersrecycling.com> Subject: RE: roll box services Hello Mike, they are permanently onsite for Public Works. Thanks---jesse From: Mike Person <mperson@waltersrecycling.com> Sent: Thursday, November 13, 2025 10:26 AM To: Jesse Davies <JDavies@columbiaheightsmn.gov> Subject: RE: roll box services Hey Jesse, Week is going fast but good and hope the same for you. Will these boxes be temporary or permanent? Mike Person Director of Sales, Marketing, & Customer Experience Walters Recycling & Refuse Office: (763) 780-8464 Direct: (763) 210-5062 Mobile: (651) 261-3552 From: Jesse Davies <JDavies@columbiaheightsmn.gov> 256 Item 17. Sent: Thursday, November 13, 2025 9:59 AM To: Mike Person <mperson@waltersrecycling.com> Subject: roll box services Hello Mike, hope your week is going well. Who do I contact about quotes for roll box services? Thanks---jbd Jesse Davies | Refuse & Recycling Dept. City of Columbia Heights| Public Works Department 3989 Central Avenue NE | Columbia Heights, MN 55421 www.columbiaheightsmn.gov/refusesupport Refuse: (763) 706-3727 | Main: (763) 706-3700 Disclaimer: Information in this message or attachment may be government data and thereby subject to the Minnesota Government Data Practices Act; may be subject to attorney-client or work product privilege; may be confidential, privileged, proprietary, or otherwise protected. The unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. Disclaimer: Information in this message or attachment may be government data and thereby subject to the Minnesota Government Data Practices Act; may be subject to attorney-client or work product privilege; may be confidential, privileged, proprietary, or otherwise protected. The unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. Disclaimer: Information in this message or attachment may be government data and thereby subject to the Minnesota Government Data Practices Act; may be subject to attorney-client or work product privilege; may be confidential, privileged, proprietary, or otherwise protected. The unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. Disclaimer: Information in this message or attachment may be government data and thereby subject to the Minnesota Government Data Practices Act; may be subject to attorney-client or work product privilege; may be confidential, privileged, proprietary, or otherwise protected. The unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. Disclaimer: Information in this message or attachment may be government data and thereby subject to the Minnesota Government Data Practices Act; may be subject to attorney-client or work product privilege; may be confidential, privileged, 257 Item 17. proprietary, or otherwise protected. The unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. Disclaimer: Information in this message or attachment may be government data and thereby subject to the Minnesota Government Data Practices Act; may be subject to attorney-client or work product privilege; may be confidential, privileged, proprietary, or otherwise protected. The unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. 258 Item 17. From:Jesse Davies To:David Cullen Subject:FW: LRS - roll offs Date:Wednesday, January 7, 2026 12:38:28 PM Attachments:image001.png image002.png image003.png image004.png image005.png image006.png image007.png Hello David, I forgot to send you more information about LRS additional charges (see forwarded email below). Which increases their cost considerably. Taxes don’t need to be considered because it would be the same for all. Thanks---jesse From: Justin Walczak <JWalczak@LRSrecycles.com> Sent: Monday, December 15, 2025 11:46 AM To: Jesse Davies <JDavies@columbiaheightsmn.gov> Subject: RE: LRS - roll offs Hi Jesse! Things are going well, I can’t believe Christmas is already right around the corner! In addition to the base rate, there would be a few applicable charges: fuel (currently around 34%, though this can vary), state taxes applied only to MSW (17%), county taxes applied only to MSW (21.5%), and a one-time delivery fee of $75 per container. Regarding annual increases, there are several factors that can impact those over time, including federal regulations, tipping and disposal fees, and inflation. At this point, I don’t have visibility into what future increases may look like. Oh my gosh, you are right about questioning the trash per ton. I must have been looking at recycling costs. For the trash we would be at $95 per ton. I apologize for the confusion. If things look good on your end, I can get an agreement sent via Docusign. Please let me know if you have any questions. Justin Walczak Sales Executive Outside 315 27th Avenue NE Minneapolis, MN 55418 259 Item 17. Cell: (612) 418-6958 From: Jesse Davies <JDavies@columbiaheightsmn.gov> Sent: Monday, December 15, 2025 11:22 AM To: Justin Walczak <JWalczak@LRSrecycles.com> Subject: RE: LRS - roll offs Hello Justin, how are you? What are the current fees and other charges we may see on a bill, plus what will the annual increase be about. Thanks---jesse From: Justin Walczak <JWalczak@LRSrecycles.com> Sent: Tuesday, December 2, 2025 4:15 PM To: Jesse Davies <JDavies@columbiaheightsmn.gov> Subject: RE: LRS - roll offs Jesse, Please see below for pricing for the 20-yard dumpsters. If these things look good, I can get an agreement sent to you via Docusign. Scrap – $225 per haul and rebates go back to you. Yard waste – $225 haul and $345 per dump. MSW – $225 per haul and $52 per ton. Tires - $225 per haul and $355 per ton with no rims. I apologize for this delay. Thank you, Justin Walczak Sales Executive Outside 260 Item 17. 315 27th Avenue NE Minneapolis, MN 55418 Cell: (612) 418-6958 From: Justin Walczak Sent: Tuesday, December 2, 2025 2:10 PM To: 'Jesse Davies' <JDavies@columbiaheightsmn.gov> Subject: RE: LRS - roll offs Jesse, I apologize for this delay. We had some people out in operations unexpectedly. I will have final numbers to you here today. Thank you for your patience. From: Jesse Davies <JDavies@columbiaheightsmn.gov> Sent: Tuesday, December 2, 2025 9:24 AM To: Justin Walczak <JWalczak@LRSrecycles.com> Subject: RE: LRS - roll offs Hello Justin, hope you had a nice thanksgiving. Did you send a quote yet, I haven’t seen anything. Thanks---jbd Jesse Davies | Refuse & Recycling Department City of Columbia Heights| Public Works Department 3989 Central Avenue NE | Columbia Heights, MN 55421 www.columbiaheightsmn.gov/refuse Direct Cell: (763) 290-4346| Main: (763) 706-3700 From: Justin Walczak <JWalczak@LRSrecycles.com> Sent: Friday, November 21, 2025 7:45 AM To: Jesse Davies <JDavies@columbiaheightsmn.gov> Subject: LRS - roll offs Hi Jesse, Happy Friday! I wanted to keep you in the loop on my quote. Operations have been in and out this week. I should have pricing to you by early next week for the roll offs. Just wanted to keep you in the loop. 261 Item 17. Thanks! Justin Walczak Sales Executive Outside 315 27th Avenue NE Minneapolis, MN 55418 Cell: (612) 418-6958 Disclaimer: Information in this message or attachment may be government data and thereby subject to the Minnesota Government Data Practices Act; may be subject to attorney-client or work product privilege; may be confidential, privileged, proprietary, or otherwise protected. The unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. Disclaimer: Information in this message or attachment may be government data and thereby subject to the Minnesota Government Data Practices Act; may be subject to attorney-client or work product privilege; may be confidential, privileged, proprietary, or otherwise protected. The unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. 262 Item 17. SERVICE AGREEMENT CUSTOMER: COMPANY: City of Columbia Heights Walters Recycling and Refuse 3989 Central Ave NE 2830 101st Ave NE Columbia Heights, MN 55421 Blaine MN 55449 Effective Date: 1-1-26 Service Locations and Pricing: See attached Schedule A Customer Representative: Jesse Davies jdavies@columbiaheightsmn.gov 763-290-4346 Terms and conditions of this Agreement shall include collection and disposal of solid waste and/or recycling generated by Customer (“Acceptable Waste”) excluding hazardous, radioactive, volatile, highly flammable, explosive or toxic material. Company shall acquire title to the Acceptable Waste when such waste is loaded into Company’s trucks. Customer acknowledges that it has care, custody and control of equipment owned by Company and accepts responsibility for the equipment and its contents except when it is being physically handled by employees of Company. Customer agrees to defend, indemnify and hold harmless Company from and against any and all claims for any loss or damage to property, or injury to or death of person or persons resulting from or arising in any manner out of Customer’s use, operation or possession of the equipment furnished under this Agreement, or resulting from Company’s collection from Customer of any non-Acceptable Waste. This Agreement is subject to delays and non-performance caused by strikers, riots, war, fires, acts of God, accidents, inclement weather, government orders and regulations, and other similar or different contingencies beyond the reasonable control of Company and shall not constitute a default by the Company. Customer recognizes the difficulty of ensuring that the Customer’s pavement or driving surface is adequate to bear the weight of Company’s vehicles. Therefore, Customer agrees that Customer will be responsible for any damage to Customer’s pavement, curbing or driving surfaces resulting from the weight of Company’s vehicles providing service at the Customer’s location. The initial term (“Term”) of this Agreement is thirty-six (36) months from the “Effective Date” above. During the Term of this Agreement, Company guarantees the first-year price as shown on Schedule A and guarantees a maximum rate increase of __6__% in the second and third years. 263 Item 17. Since dumping fees, tipping fees, disposal charges, fuel costs, and governmental taxes, fees or charges (“Outside Costs”) constitute a significant portion of the cost of the services Company provides, Customer agrees that if disposal price increases and the CPI: Urban Consumer – Garbage and Trash Collection exceeds 6% the Company can increase the pricing proportionately to adjust for this increase in Outside Costs without affecting the validity of this Agreement. The City of Columbia Heights can terminate this agreement with a 60-day written notice if Company violates the terms of this agreement, if such violation has occurred a second time (after Failure to Perform notice was sent for the first offense). The City will notify the Company in writing of the repeated conditions leading to the termination actions. The Company can appeal to the City in writing prior to the termination of agreement. TERMS: Payment shall be due in full within thirty (30) days of date of statement or invoice. Customers agree to pay 18% per year, or the maximum allowed by law, whichever is less, on any past due payment. Customer agrees in the case of default in payment or performance of this Agreement that Customer shall pay all collection costs, attorney fees and legal expenses incurred by Company in enforcing payment or performance. ACCEPTED: Customer ACCEPTED: Company _______________________________ _________________________________ By Date By Date 264 Item 17. SCHEDULE A Public Works Yard: 637 38th Ave NE Columbia Heights, MN 55421 • One 20 yard box for trash emptied weekly during the parks season and monthly in the winter o Haul = $150 o Disposal = $110/ton o No fuel or other hidden fees, 17% Anoka county tax • One 20 yard box for scrap metal on call usually 4 times/year o Haul = $185 o Disposal = Dump at ReAlliance metals, 100% rebate on value of the material o No fuel or other hidden fees • One 20 yard box for brush on call usually monthly o Haul = $150 o Disposal = $50/ton o No fuel or other hidden fees Recycle Center 3801 Madison St NE Columbia Heights, MN 55421 • One 20 yard box for scrap metal on call usually monthly o Haul = $185 o Disposal = Dump at ReAlliance metals, 100% rebate on value of the material o No fuel or other hidden fees 265 Item 17. ITEM: Designation of Legal Newspaper for 2026. Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Administration BY/DATE: Sara Ion / January 7, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND Annually the City Council designates an official newspaper for the publishing of legal notices and other required publications. The City Charter Chapter 12, Section 10 and State Statute 331A address the requirements of a legal newspaper, some of the requirements include that the newspaper: • Be published at least twice a month. • Be registered with the Secretary of State’s office. • Be circulated in the political subdivision which it purports to serve. • Have its known office of issue established in either the county in which it lies, or the political subdivision which the newspaper purports to serve. • File a copy of each issue immediately with the State Historical Society. • Submit to the secretary of state by December 31 a filing containing the newspaper’s name, addr ess of its known office of issue, telephone number, and a statement that it has complied with all of the requirements of this section and paid the fee. • It shall annually designate a newspaper of general circulation in the city as the official paper in whic h shall be published such measures and matters as are by the constitution and laws of this state required to be so published, and such other matters as the council may deem it wise to have published in this matter, or in lieu thereof it may establish a municipal publication, which shall then be the official newspaper. SUMMARY OF CURRENT STATUS Council reviewed the options for the Legal Newspaper at the Janaury 5, 2026 City Council Work Session. STAFF RECOMMENDATION Staff recommend moving forward with designating Life (APG) as the official newspaper for 2026 RECOMMENDED MOTION(S): MOTION: Move to designate Life as the City of Columbia Heights official legal newspaper for 2026. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE JANUARY 12, 2026 266 Item 18. ITEM: License Agenda Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Community Development BY/DATE: Sarah LaVoie January 6, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND Attached is the business license agenda for the January 12, 2026, City Council meeting. This agenda consists of applications for: 2026 contractor licenses, 2026 tree licenses and 2026 business licenses including: alcohol, billiards, low potency cannabis, tobacco and massage. At the top of the license agenda there is a phrase stating "*Signed Waiver Form accompanied application", noting that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. STAFF RECOMMENDATION Staff recommend that the licenses are approved as listed. RECOMMENDED MOTION(S): MOTION: Move to approve the items listed on the business license agenda for January 12, 2026, as presented. ATTACHMENT(S) 01/12/2026 License Table CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE JANUARY 12, 2026 267 Item 19. TO CITY COUNCIL JANUARY 12TH *Signed Waiver Form accompanied application 2026 CONTRACTOR LICENSE/ TREE CONTRACTOR LICENSE *TRISTRUX 47 US HWY 46 CLIFTON NJ 07011 $80 *ASSOCIATED MECHANICAL 1257 MARSCHALL ROAD SHAKOPEE MN 55379 $80 *ARCTIC MECHANICAL 8236 ARTHUR ST NE UNIT 1 SPRING LAKE PARK MN 55432 $80 *ALLEGION 65 SCOTT SWAMP RD FARMINGTON CT 06032 $80 *HAYES 6840 SHINGLE CREEK PKWY STE 31 BROOKLYN CENTER MN 55430 $80 *RYAN COMPANIES US INC 533 S 3RD ST STE 100 MINNEAPOLIS MN 55415 $80 *HARRIS ST PAUL INC 909 MONTREAL CI ST PAUL MN 55102 $80 *PRESCRIPTION HEATING AND COOLING 1803 BUERKLE RD #103 WHITE BEAR LAKE MN 55110 $80 *TELCOM CONSTRUCTION LLC 2218 200TH ST E CLEARWATER MN 55320 $80 *HAMLIN INSTALLATIONS LLC 1552 97TH AVE HAMMOND WI 54015 $80 *SHADYWOOD TREE EXPERTS 402 11TH AVE S HOPKINS MN 55343 $80 *BRATT TREE COMPANY 5612 CORVALIS AVE N CRYSTAL MN 55429 $80 BUSINESS LICENSES 2026 *VFW CLUB LIQUOR/SUNDAY 4259 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $500 268 Item 19. *RAIL WERKS FULL LIQUOR/BREW PUB 4055 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $7300 *PHS TO GO/CENTRAL MIX FULL LIQUOR 4030 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $7200 *JASMINE THAI STRONG BEER WINE 3800 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $2900 *CAPATI BERMEO/MR FUEGO GRILL STRONG BEER WINE 4001 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $2100 *EL TACO LOCO 3.2 BEER 4220 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $650 *VELAZQUEZ LLC /DON GOYO STRONG BEER WINE 2301 37TH PL COLUMBIA HEIGHTS MN 55421 $2100 *BREAKTIME BILLIARDS/ JIMMYS FULL LIQUOR SUNDAY 4259 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $7200 *BREAKTIME BILLIARDS/ JIMMYS BILLIARDS/GAME OF SKILL 4259 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $380 *SMOKE AND VAPE LOW POTENCY CANNABIS 2301 37TH PL COLUMBIA HEIGHTS MN 55421 $150 *COLUMBIA SUPRETTE TOBACCO ACC. 4635 CENTRAL AVE NE COLUMBIA HEIGHTS MN 55421 $500 *COLUMBIA MARKET TOBACCO ACC 4901 UNIVERSITY COLUMBIA HEIGHTS MN 55421 $500 *HART LAKE MASSAGE 3813 HAYES ST NE COLUMBIA HEIGHTS MN 55421 $100 *JUAN ZHANG 5213 7TH ST NE COLUMBIA HEIGHTS MN 55421 $350 269 Item 19. *LIVE WELL MASSAGE THERAPY 5075 JOHNSON ST NE COLUMBIA HEIGHTS MN 55421 $100 *YUN LUI 4065 LANCASTER LN N APT 1 PLYMOUTH MN 55411 $350 270 Item 19. ITEM: Rental Occupancy Licenses for Approval. Presenting Item: Aaron Chirpich, City Manager DEPARTMENT: Fire BY/DATE: Assistant Fire Chief Brad Roddy / January 6, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity X High Quality Public Spaces X Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking _Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND: Consideration of approval of the attached list of rental housing license applications. SUMMARY OF CURRENT STATUS: All property owners have passed yearly rental license inspections and submitted required rental license applications and fees. STAFF RECOMMENDATION: Approve the items listed for rental housing license applications for January 12, 2026, in that they have met the requirements of the Property Maintenance Code. RECOMMENDED MOTION: MOTION: Move to approve the items listed for rental housing license applications for January 12, 2026, in that they have met the requirements of the Property Maintenance Code. ATTACHMENT: Rental Occupancy Licenses for Approval – 1-12-26 CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE JANUARY 12, 2026 271 Item 20. Rental Occupancy Licenses for Approval January 12, 2026: LICENSEE LICENSE ADDRESS LICENSE INFORMATION Ahmed, Sohail 1274 Circle Terrace Blvd NE Columbia Heights, MN 55421 1272 Circle Terrace Blvd NE 25-0008698 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Edlich, Richard Cel Monton LLC 1845 Stinson Pkwy NE#101 Minneapolis, MN 55418 4909 5th St NE 25-0009173 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Head, Martha Northeast Seniors Housing/Nationwide Housing Corporation 8441 Wayzata Blvd#200 Golden Valley, MN 55426 3850 Stinson Blvd NE 25-0009265 Rental License [Over 3 Units] Number of licensed units: 85 $2,120.00 Hedlund, Laurel Johnson Street LLC 3915 Lookout Place NE#13 Columbia Heights, MN 55421 4650 Johnson St NE 25-0009190 Rental License [Over 3 Units] Number of licensed units: 17 $624.00 *New License Malsam, Anne 4243 Madison Street NE Columbia Heights, MN 55421 4243 Madison St NE 25-0009338 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 Skurat, Kerby Quiet Cove Capital LLC 1143 South Shore Drive Plymouth, MN 55441 1225 43rd Ave NE 25-0009293 Rental License [1 - 3 Units] Number of licensed units: 1 $300.00 1/5/2026 08:45 Page 1 of 1 272 Item 20. ITEM: Review of Bills. Presenting Item: Aaron Chirpich City Manager DEPARTMENT: Finance Department BY/DATE: January 12th, 2026 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Community that Grows with Purpose and Equity X High Quality Public Spaces X Safe, Accessible and Built for Everyone X Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy X Inclusive and Connected Community BACKGROUND The Finance Department prepares a list of all payments made for approval of the Council. SUMMARY OF CURRENT STATUS STAFF RECOMMENDATION Approve payments since previous City Council Meeting. RECOMMENDED MOTION(S): MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $2,646,775.78. ATTACHMENT(S) List of Claims. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE JANUARY 12TH, 2026 273 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 1/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 85.00 504043050DEFENSIVE DRIVER COURSE 120925AARPC43050205332MAIN12/18/2025 95.40 194043050PEST CONTROL-CH 1125ADAM'S PEST CONTROL, INC4298699205333*#MAIN12/18/2025 828.99 132043050BSWIFT 1225AI TECHNOLOGIES, LLC.10024122025205335MAIN12/18/2025 8,000.00 2100430502025 DOMESTIC ASSAULT SVCSALEXANDRA HOUSE INC258705205336MAIN12/18/2025 375.00 512944020ICE MACHINE CLEANING 120825ALTEMP MECHANICAL, INC.275083205337MAIN12/18/2025 102.90 210042172SHIRTS, PATCHES, EMBROIDERYASPEN MILLS, INC.366289205340MAIN12/18/2025 51.45 210042172SHIRT, EMBROIDERY, PATCHES366290 171.35 210042172LIGHT, TIE CLIP366242 59.95 210042172PORTABLE RADIO CASE366243 134.95 210042172BOOTS366145 249.24 210042172BOOTS, PANTS, POLO, EMBROIDERY367072 339.24 210042172BOOTS, PANTS, POLO, EMBROIDERY367058 266.69 210042172PULLOVER JACKET, HEMMING, PATCHES366804 1,375.77 CHECK MAIN 205340 TOTAL FOR FUND 101: 116.97 210044000MONITORING 0126-0326 CIRCLE TERRACEASSET MANAGEMENT SYSTEMS INC12405187205341*#MAIN12/18/2025 58.48 210044020MONITORING 0126-0326 PSB12405236 58.49 220044020MONITORING 0126-0326 PSB12405236 116.97 512944020MONITORING 0126-0326 JPM12405228 350.91 CHECK MAIN 205341 TOTAL FOR FUND 101: 496.54 194044020REPAIR NW GARAGE DOOR-CHASSURED SECURITY INC247732205342MAIN12/18/2025 4,209.00 161043041CIVIL CHARGES 1125BARNA GUZY & STEFFEN LTD304521205344MAIN12/18/2025 9,318.00 161043042PROSECUTION 1125304523 479.60 161043042IN CUSTODY 1125304524 1,005.00 161043045PERSONNEL MATTERS 1125304522 15,011.60 CHECK MAIN 205344 TOTAL FOR FUND 101: 44.52 132043310MILEAGE 120625-121125BECKER/NANCY121125205346MAIN12/18/2025 250.00 210043050PD DEPT PHOTO, HEADSHOTS 111825BEN SAEFKE PHOTOGRAPHY674205347MAIN12/18/2025 123.75 132043050COBRA ADMIN 1125; RETIREE BILLING 1125; PARTICIPATION FEE 1225BENEFIT EXTRAS, INC.1477647205348*#MAIN12/18/2025 667.50 31004305037TH & STINSON - PED CROSSING ANALYSISBOLTON & MENK, INC0379542205349MAIN12/18/2025 274 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 2/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 1,330.32 194044100CITY HALL PARKING, ELECTRIC 1025BPOZ COLUMBIA HEIGHTS, LLC1026205350MAIN12/18/2025 2,280.00 194044100CITY HALL PARKING, ELECTRIC 10251026 3,610.32 CHECK MAIN 205350 TOTAL FOR FUND 101: 79.03 210042170ANIMAL SERVICES - K-9 KANSAS 101725BRP VETERINARY MINNESOTA35577205353MAIN12/18/2025 11.98 000020120UB refund for account: 311-0225-00-01BRUCE ORDWAY12/15/2025205354*MAIN12/18/2025 2,520.00 210043050CJDN ACCESS FEE 070125-063026BUREAU OF CRIMINAL APPR00000892066205355MAIN12/18/2025 75.00 210043105DMT-G TRAINING T.BUCHANAN44034 2,595.00 CHECK MAIN 205355 TOTAL FOR FUND 101: 472.98 610242171FERTILIZER, MOISTURE CONTROLCARLIN SALES CORP4022292-00205357MAIN12/18/2025 129.24 920043810SOLAR POWERCARLSON COMMUNITY SOLAR LLC19483205358*#MAIN12/18/2025 643.35 1940438306403204114-3CENTERPOINT ENERGY6403204114-3205359*#MAIN12/18/2025 549.87 2100438308268239-48268239-4 549.87 2200438308268239-48268239-4 105.56 5200438305452216-45452216-4 17.00 5200438305467671-35467671-3 61.82 52004383010802324-310802324-3 1,927.47 CHECK MAIN 205359 TOTAL FOR FUND 101: 91.00 194044020RUGS-CITY HALL 120325CINTAS INC4251797584205362*#MAIN12/18/2025 91.00 194044020RUGS-CITY HALL 1210254252541055 41.31 210044020TOWELS, AIR FRESH 1126254251206625 41.31 220044020TOWELS, AIR FRESH 1126254251206625 46.72 512944020MOPS JPM 1216254253133314 46.72 512944020MOPS JPM 1209254252364938 358.06 CHECK MAIN 205362 TOTAL FOR FUND 101: 91.00 194044020RUGS-CH 111925CINTAS INC4250318525205363MAIN12/18/2025 91.00 194044020RUGS-CH 1125254251036270 182.00 CHECK MAIN 205363 TOTAL FOR FUND 101: 275 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 3/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 110.00 194044020WINDOW CLEANING 1025-CHCITY WIDE WINDOW SERVICE INC753939205365MAIN12/18/2025 110.00 194044020WINDOW CLEANING 1125-CH755053 220.00 CHECK MAIN 205365 TOTAL FOR FUND 101: 66.00 512944020BEER LINE CLEAN 1225CLEAN BEVERAGE LINE25-HALL-12205366MAIN12/18/2025 198.00 316044000REPAIR LIGHT POLE-51ST AVECOLLINS ELECTRICAL CONSTRUCTION CO2534417.01205367#MAIN12/18/2025 270.75 316044000REPAIR LIGHT POLE-900 42ND AVE 2534418.01 3,455.00 520044020TRENCH PVC CONDUIT2534595.02 3,923.75 CHECK MAIN 205367 TOTAL FOR FUND 101: ** VOIDED **SOLAR POWERCORNILLIE 2 COMMUNITY SOLAR19484205368*#MAIN12/18/2025 1.18 000020120UB refund for account: 307-0165-00-05DANIEL WINDINGSTAD12/15/2025205373*MAIN12/18/2025 505.00 210044030MAINT 100125-093026DATAWORKS PLUS, LLC25-2401205374MAIN12/18/2025 2.62 317042171PAINT MARKERDISCOUNT STEEL INC5645803205375MAIN12/18/2025 111.30 520042171ADOPT A PARK SIGNSEARL F ANDERSEN INC0141477-IN205377MAIN12/18/2025 162.50 111043050FRANCHISE FEE REVIEW AND TABLE PREPEHLERS & ASSOCIATES INC103654205379*#MAIN12/18/2025 241.20 317042171WASHERSFASTENAL COMPANYMNTC5154511205386MAIN12/18/2025 40.07 312143050ANNUAL ENROLLMENTS, DRUG TESTS 1125FIRST ADVANTAGE LNS SCREEN INC2503932511205389*#MAIN12/18/2025 36.71 520043050ANNUAL ENROLLMENTS, DRUG TESTS 11252503932511 76.78 CHECK MAIN 205389 TOTAL FOR FUND 101: 1,907.81 210043050INSTALL SQUAD CAR GUNLOCKS GUARDIAN FLEET SAFETY, LLC303908205397MAIN12/18/2025 184.58 220042171ADRENALINHENRY SCHEIN INC47977957205400MAIN12/18/2025 350.80 220042171I-GEL O2 RESUS PACKS50235283 535.38 CHECK MAIN 205400 TOTAL FOR FUND 101: 69.60 312142171DOOR PULLS, CHAIN, QUICK LINK, BOLTS, WASHERS, NUTSHOME DEPOT #28025024243205403*#MAIN12/18/2025 34.28 312142171CHAIN, DOOR PULLS, LINKS, BOLTS, WASHERS, NUTS5020172 27.93 520042171SHOP TOWELS, RATCHET STRAP2010877 131.81 CHECK MAIN 205403 TOTAL FOR FUND 101: 276 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 4/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 106.12 210042171HND TWLS, TP, CLNR, LNRS IMPERIAL DADE4454619205406#MAIN12/18/2025 106.12 220042171HND TWLS, TP, CLNR, LNRS 4454619 212.24 CHECK MAIN 205406 TOTAL FOR FUND 101: 188.75 310042030DOOR HANGERSINSTY-PRINTS OF ST. PAUL, INC.177810205408*#MAIN12/18/2025 6.97 504042170COOKIES, ROTISSERIE CHICKEN, COFFEEMATE, COFFEE, TOWELSLACK/CANDACE111225205418MAIN12/18/2025 51.95 504042175COOKIES, ROTISSERIE CHICKEN, COFFEEMATE, COFFEE, TOWELS111225 58.92 CHECK MAIN 205418 TOTAL FOR FUND 101: 51.50 210043250LANGUAGE LINE 1125LANGUAGELINE SOLUTIONS11777807205419MAIN12/18/2025 6.36 000020120UB refund for account: 208-0450-00-09LUKE SCHILMOELLER12/15/2025205424*MAIN12/18/2025 485.00 520042171CITY FLAGS, MN FLAGSMAIN STREET DESIGN38175205426MAIN12/18/2025 650.00 210043050PUBLIC SAFETY ASSESSMENTMARTIN-MCALLISTER INC17188205432MAIN12/18/2025 1,585.21 312142171STORAGE CABINETSMCCLELLAN SALES INC024018205433*#MAIN12/18/2025 646.66 312142173HI-VIS RAIN JACKETS024015 1,585.21 520042171STORAGE CABINETS024018 646.56 520042173HI-VIS RAIN JACKETS024015 4,463.64 CHECK MAIN 205433 TOTAL FOR FUND 101: 34.80 210042171BOTTLED WATERMENARDS CASHWAY LUMBER-FRIDLEY40928205435*#MAIN12/18/2025 9.48 21004217112V BATTERIES41855 14.06 312142171PVC BUSHING, VALVE SLIP, PVC CEMENT42050 11.03 512942171USB CHARGER, LOCK NUTS, SCREWS41695 1.74 520042171SCREWS40275 66.15 520042171DRIVEWAY MARKERS40283 71.68 520042171VELVET BOWS, BULBS40836 15.98 520042171REBAR TIE WIRE, BURLAP BOW41137 108.99 520042171TARP41209 333.91 CHECK MAIN 205435 TOTAL FOR FUND 101: 999.98 610242010HELMENT HEARING PROTECTION W/INTERCOM SYSTEM,RIGGINGSMINNEAPOLIS SAW CO INC202288205443*#MAIN12/18/2025 107.20 610242171ROPE, RIGGING SLING202289 35.00 610242171HELMENT HEARING PROTECTION W/INTERCOM SYSTEM,RIGGINGS202288 277 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 5/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 1,142.18 CHECK MAIN 205443 TOTAL FOR FUND 101: 25.00 194044390134537 BOILERMN DEPT OF LABOR & INDUSTRY0000058594205444MAIN12/18/2025 41,125.00 6102440002025-2026 TREE REMOVALNICK'S TREE SERVICE INC1568205447MAIN12/18/2025 680.00 5200431052026 NORTHERN GREEN EXPONORTHERN GREEN EXPO120425205448MAIN12/18/2025 680.00 5200431052026 NORTHERN GREEN EXPO120425 1,360.00 CHECK MAIN 205448 TOTAL FOR FUND 101: 753.32 210044020PLUMBING REPAIR-PSB JAILNORTHLAND REFRIGERATION INCORPORATE2667205449*#MAIN12/18/2025 489.60 500143050YOGA, MEDITATION 090925-102825O'DONNELL/KELLY120225205450MAIN12/18/2025 146.00 520044100SATELLITE RENT-HUSETON SITE SANITATION INC0001992309205453MAIN12/18/2025 74.00 520044100SATELLITE RENT-KEYES0001992307 146.00 520044100SATELLITE RENT-SULLIVAN0001992311 74.00 520044100 SATELLITE RENTAL -OSTRANDER0001992312 440.00 CHECK MAIN 205453 TOTAL FOR FUND 101: 236.39 210043810SOLAR POWERONSITE PARTNERS PROJECTCO, LLCINV - 1362205454*#MAIN12/18/2025 236.39 220043810SOLAR POWERINV - 1362 472.78 CHECK MAIN 205454 TOTAL FOR FUND 101: (5.69)000020815112625 - 10013121POPP.COM INC992899971205460*#MAIN12/18/2025 6.09 111043210112625 - 10013121992899971 13.68 132043210112625 - 10013121992899971 34.23 151043210112625 - 10013121992899971 11.60 194043210112625 - 10013121992899971 74.78 210043210112625 - 10013121992899971 26.49 220043210112625 - 10013121992899971 57.10 310043210112625 - 10013121992899971 4.82 312143210112625 - 10013121992899971 33.21 500043210112625 - 10013121992899971 226.13 500043210103125 - 10014233992897855 45.42 500043210113025 - 10014233992901100 1.44 512943210112625 - 10013121992899971 268.35 512943210103125 - 10014233992897855 (42.22)512943210103125 - 10014233992897855 278 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 6/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 54.72 512943210113025 - 10014233992901100 (9.29)512943210113025 - 10014233992901100 1.33 520043210112625 - 10013121992899971 85.90 920043210113025 -10010429992900828 888.09 CHECK MAIN 205460 TOTAL FOR FUND 101: 20.00 310043250DATA PLAN 1125PRECISE MRM LLCIN200-2009351205462*#MAIN12/18/2025 320.00 312143250DATA PLAN 1125IN200-2009351 20.00 317043211DATA PLAN 1125IN200-2009351 240.00 520043250DATA PLAN 1125IN200-2009351 40.00 610243211DATA PLAN 1125IN200-2009351 640.00 CHECK MAIN 205462 TOTAL FOR FUND 101: (0.60)000020815113025 COOLER RENTALSPREMIUM WATERS INC311180179205463*#MAIN12/18/2025 (0.30)000020815113025 COOLER RENTAL311180180 (0.30)000020815113025 COOLER RENTAL311180181 (1.20)CHECK MAIN 205463 TOTAL FOR FUND 101: 60.12 000020810REFUND DAMAGE DEPOSITRADTKE/SUSAN121325205465MAIN12/18/2025 739.88 000034781REFUND DAMAGE DEPOSIT121325 800.00 CHECK MAIN 205465 TOTAL FOR FUND 101: 865.10 520042160COMPOST REHBEINS BLACK DIRT15467205468MAIN12/18/2025 1,425.90 520042160COMPOST15521 914.90 520042160COMPOST15491 867.80 520042160COMPOST15480 4,073.70 CHECK MAIN 205468 TOTAL FOR FUND 101: 284.82 520042171SPEED LIGHT DRILL BITRELIABLE RACING SUPPLYD5350600205470MAIN12/18/2025 18.85 141044000SHREDDING 111725ROHN INDUSTRIES INC0061089205471#MAIN12/18/2025 22.85 210044000SHREDDING 1103250060211 22.85 210044000SHREDDING 1205250062188 22.85 220044000SHREDDING 1103250060211 22.85 220044000SHREDDING 1205250062188 110.25 CHECK MAIN 205471 TOTAL FOR FUND 101: 140.00 504043050ACTIVE AGERS 110325-112425SCHAFFER/PATRICIA ANNETTE121725205472MAIN12/18/2025 279 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 7/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 83.34 512944020PREVENT MAINT 1125 JPMSCHINDLER ELEVATOR CORP INC4607323052205473*#MAIN12/18/2025 391.00 210042171COMMENDATION BARSSTREICHER'S GUN'S INC/DONI1797806205482MAIN12/18/2025 1,776.79 210042172UNIFORMI1794489 92.98 210042172MAGAZINE CASESI1797711 2,260.77 CHECK MAIN 205482 TOTAL FOR FUND 101: 243.30 111042175MEAL EDA & WORK SESSION MTG 120125 THE CENTRAL MIX004053205484MAIN12/18/2025 263.75 141043050COUNCIL MINUTES 112425TIMESAVER OFF SITE SECRETR INC31444205487*#MAIN12/18/2025 282.25 141043050COUNCIL MINUTES 12082531522 546.00 CHECK MAIN 205487 TOTAL FOR FUND 101: 125.00 520044100LIGHT TOWER RENTALUNITED RENTALS256630833-001205490MAIN12/18/2025 67.50 210044020LAWN SPRINKLERS WINTERIZATION-PSBUPPER MISSISSIPPI IRRIGATION LLCDC13205491*#MAIN12/18/2025 67.50 220044020LAWN SPRINKLERS WINTERIZATION-PSBDC13 135.00 CHECK MAIN 205491 TOTAL FOR FUND 101: 864.90 520042171PET BAG DISPENSOR, PET WASTE BAGS, WHEEL CHOCKSWW GRAINGER,INC9704382804205500MAIN12/18/2025 485.61 520042171NITRILE GLOVES, CABLE TIES, EAR PLUGS9717151006 1,350.51 CHECK MAIN 205500 TOTAL FOR FUND 101: (36.04)00002081051-4436024-5XCEL ENERGY (N S P)1235530809205501*#MAIN12/18/2025 (5.90)00002081051-0014068181-71235622516 10.05 22004381051-4217828-31236683004 (0.12)22004381051-4217828-31236683004 10.05 22004381051-4217828-31236683004 (0.12)22004381051-4217828-31236683004 11.87 22004381051-4217828-31236683004 (0.26)22004381051-4217828-31236683004 19.40 22004381051-4217828-31236683004 224.63 22004381051-0013099828-31235608742 (12.33)22004381051-0013099828-31235608742 138.72 31604381051-0014819919-21235636515 (9.21)31604381051-0014819919-21235636515 32.64 31604381051-7867950-21235560054 280 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 8/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL (0.72)31604381051-7867950-21235560054 233.46 31604381051-7867659-81235564240 (14.98)31604381051-7867659-81235564240 1,889.51 51294381051-4350334-81235517666 (1,390.47)51294381051-4350334-81235517666 (150.97)51294381051-4350334-81235517666 218.55 51294381051-4697130-61235513986 (9.12)51294381051-4697130-61235513986 41.79 52004381051-0011039127-71235581720 (0.58)52004381051-0011039127-71235581720 138.99 52004381051-5950185-01237141909 (9.33)52004381051-5950185-01237141909 30.05 52004381051-5950185-01237141909 (2.78)52004381051-5950185-01237141909 119.56 52004381051-0012266105-31235585500 (7.94)52004381051-0012266105-31235585500 18.21 52004381051-9597586-91235580201 (0.59)52004381051-9597586-91235580201 192.42 52004381051-0010057576-71235571851 (10.71)52004381051-0010057576-71235571851 38.36 52004381051-8042065-31235565104 (0.65)52004381051-8042065-31235565104 1,705.44 CHECK MAIN 205501 TOTAL FOR FUND 101: 836.37 512943810SOLAR POWERCORNILLIE 2 COMMUNITY SOLAR19484205503*#MAIN12/18/2025 (3.71)000020810121025 INVBELLBOY BAR SUPPLY01106175002617(A)*#MAIN12/18/2025 315.00 194042175EQUIPMENT RENTAL 1125FIRST CHOICE COFFEE SERVICEMN-8243742623(A)#MAIN12/18/2025 315.00 194042175EQUIPMENT RENTAL 1225MN-902012 50.44 210042175COFFEE SUPPLIES 120525MN-919606 189.95 210042175COFFEE SUPPLIES 121725MN-925206 50.44 220042175COFFEE SUPPLIES 120525MN-919606 189.95 220042175COFFEE SUPPLIES 121725MN-925206 1,110.78 CHECK MAIN 2623(A) TOTAL FOR FUND 101: 270.00 000020810NOVEMBER SALES/USE TAXMINNESOTA DEPARTMENT OF REVENUE1-278-133-2162632(E)MAIN12/20/2025 20.00 000020815NOVEMBER SALES/USE TAX1-278-133-216 290.00 CHECK MAIN 2632(E) TOTAL FOR FUND 101: 281 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 9/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 101 GENERAL 112,833.05 Total for fund 101 GENERAL 282 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 10/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 201 PLANNING & INSPECTIONS 60.00 00003219280% REFUND 4348 MONROE PERMIT #2025-01944ADVANCED HEATING AND AIR2025-01944205334MAIN12/18/2025 82.60 240043500PHN DEC 8 PH CURRENCY EXCHANGE 112825ECM PUBLISHERS INC1075792205378*#MAIN12/18/2025 106.20 240043500PHN ORD #1720 1205251076579 188.80 CHECK MAIN 205378 TOTAL FOR FUND 201: 52.00 00003219280% REFUND 530 LOMIANKI PERMIT 2025-02006HERO HOME SERVICES, INC2025-02006205401MAIN12/18/2025 15.45 240043210112625 - 10013121POPP.COM INC992899971205460*#MAIN12/18/2025 41.10 240043211CELLPHONE REIMB CORRECTION 012725-092725SMITH/RYAN120925205478MAIN12/18/2025 357.35 Total for fund 201 PLANNING & INSPECTIONS 283 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 11/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 204 EDA ADMINISTRATION 406.25 631443050TIF LEGISLATION REVIEW, PREPARE BOND ESTIMATESEHLERS & ASSOCIATES INC103653205379*#MAIN12/18/2025 243.75 631443050TIF SPECIAL LEGISLATION104351 650.00 CHECK MAIN 205379 TOTAL FOR FUND 204: 720.00 631443045GENERAL EDA LEGALSERVICES 1025KUTAK ROCK LLP3655633205417*#MAIN12/18/2025 1,104.00 631443045NOAH DOCUMENT REVIEW AND ASSISTANCE 08253628649 936.00 631443045GENERAL EDA ATTORNEYS FEES3671123 2,760.00 CHECK MAIN 205417 TOTAL FOR FUND 204: 26.79 631443210112625 - 10013121POPP.COM INC992899971205460*#MAIN12/18/2025 15.76 631443210112625 - 10013121992899971 42.55 CHECK MAIN 205460 TOTAL FOR FUND 204: 228.00 631443050EDA MINUTES 120125TIMESAVER OFF SITE SECRETR INC31523205487*#MAIN12/18/2025 305.00 631443105APA AICP CREDENTIAL ASSESSMENT FEE 121525VOIGHT/EMILIE121525205496MAIN12/18/2025 3,985.55 Total for fund 204 EDA ADMINISTRATION 284 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 12/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 212 STATE AID MAINTENANCE 448.39 319042171TRAFFIC SIGNAL BULBSJ H LARSON ELECTRIC COMPANYS103370650.001205409MAIN12/18/2025 222.64 31904381051-0011980129-4XCEL ENERGY (N S P)1235595210205501*#MAIN12/18/2025 (61.96)31904381051-0011980129-41235595210 57.30 31904381051-9893848-41235572005 (14.12)31904381051-9893848-41235572005 203.86 CHECK MAIN 205501 TOTAL FOR FUND 212: 652.25 Total for fund 212 STATE AID MAINTENANCE 285 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 13/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 228 DOWNTOWN PARKING 904.80 63174381051-0013059132-8XCEL ENERGY (N S P)1235603622205501*#MAIN12/18/2025 (65.15)63174381051-0013059132-81235603622 839.65 CHECK MAIN 205501 TOTAL FOR FUND 228: 839.65 Total for fund 228 DOWNTOWN PARKING 286 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 14/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 240 LIBRARY 1,591.25 55004383010570341-7CENTERPOINT ENERGY10570341-7205359*#MAIN12/18/2025 1,161.95 550043810SOLAR POWERONSITE PARTNERS PROJECTCO, LLCINV - 1362205454*#MAIN12/18/2025 1,755.81 55004381051-0011136455-0XCEL ENERGY (N S P)1235589403205501*#MAIN12/18/2025 (104.73)55004381051-0011136455-01235589403 1,651.08 CHECK MAIN 205501 TOTAL FOR FUND 240: 4,404.28 Total for fund 240 LIBRARY 287 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 15/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 393 TIF BB6 ALATUS 4300 CENTRAL 2,312.00 700043050ALATUS TIF SPECIAL LEGISLATION 092225-103125KUTAK ROCK LLP3655640205417*#MAIN12/18/2025 1,017.50 700043050SPECIAL LEGISLATION ALATUS TIF 3671124 3,329.50 CHECK MAIN 205417 TOTAL FOR FUND 393: 3,329.50 Total for fund 393 TIF BB6 ALATUS 4300 CENTRAL 288 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 16/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 411 CAPITAL IMP-GEN GOVT. BLDG 3,333.33 999943050LOBBYIST SERVICES 1225LOCKRIDGE GRINDAL NAUEN P.L.L.P.121931205422MAIN12/18/2025 3,333.33 Total for fund 411 CAPITAL IMP-GEN GOVT. BLDG 289 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 17/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 415 CAPITAL IMPRVMT - PIR PROJ 4,295.76 640045185METER BOX COVERSFERGUSON WATERWORKS INC0555507-1205388MAIN12/18/2025 4,295.76 Total for fund 415 CAPITAL IMPRVMT - PIR PROJ 290 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 18/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 432 CAP EQUIP REPLACE-SEWER 1.19 000020120UB refund for account: 207-0650-00-03BRITTA SAVRE12/15/2025205351*MAIN12/18/2025 12.04 000020120UB refund for account: 311-0225-00-01BRUCE ORDWAY12/15/2025205354*MAIN12/18/2025 2.59 000020120UB refund for account: 305-0160-00-01BURTON J BJORK12/15/2025205356*MAIN12/18/2025 0.44 000020120UB refund for account: 309-0100-00-04CHAD CARR12/15/2025205360*MAIN12/18/2025 1.18 000020120UB refund for account: 307-0165-00-05DANIEL WINDINGSTAD12/15/2025205373*MAIN12/18/2025 1.01 000020120UB refund for account: 316-0045-00-05ERIN VORPAHL12/15/2025205383*MAIN12/18/2025 0.57 000020120UB refund for account: 110-0605-00-01ESTATE OF TIMOTHY SCHMIT12/15/2025205384*MAIN12/18/2025 2.81 000020120UB refund for account: 304-0160-00-04FADUMO JAMA12/15/2025205385*MAIN12/18/2025 0.38 000020120UB refund for account: 212-0705-00-01GERALD W LA MERE SR12/15/2025205391*MAIN12/18/2025 2.08 000020120UB refund for account: 207-0010-00-03IA-ASRI KING12/15/2025205405*MAIN12/18/2025 5.51 000020120UB refund for account: 112-0690-00-01LARRY SCHUTTE12/15/2025205420*MAIN12/18/2025 1.64 000020120UB refund for account: 310-0560-00-02LUKE PENNIG12/15/2025205423*MAIN12/18/2025 6.39 000020120UB refund for account: 208-0450-00-09LUKE SCHILMOELLER12/15/2025205424*MAIN12/18/2025 1.40 000020120UB refund for account: 109-0300-00-03MANDIE OSEGUEDA12/15/2025205427*MAIN12/18/2025 8.15 000020120UB refund for account: 304-0315-00-01MARJORIE SCOTT12/15/2025205429*MAIN12/18/2025 3.46 000020120UB refund for account: 313-0330-00-01MARK BACKLUND12/15/2025205430*MAIN12/18/2025 ** VOIDED **UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205436*MAIN12/18/2025 291 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 19/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 432 CAP EQUIP REPLACE-SEWER 0.96 000020120UB refund for account: 206-0525-00-01MIKE & KRISTIN BLOOMBERG12/15/2025205440*MAIN12/18/2025 1.13 000020120UB refund for account: 310-0145-00-03NICHOLAS MOONEY12/15/2025205446*MAIN12/18/2025 1.46 000020120UB refund for account: 110-0405-00-02PAIGE BEAUBINENT12/15/2025205455*MAIN12/18/2025 0.96 000020120UB refund for account: 109-0445-00-01PHILLIP HALL12/15/2025205459*MAIN12/18/2025 7.27 000020120UB refund for account: 314-0065-00-02SHARRON MORSE12/15/2025205474*MAIN12/18/2025 2.83 000020120UB refund for account: 102-0355-00-01SHIRLEY BERNHAGEN12/15/2025205476*MAIN12/18/2025 6.42 000020120UB refund for account: 213-0125-00-04STEVEN & BARB JOHNSON12/15/2025205481*MAIN12/18/2025 2.17 000020120UB refund for account: 103-0720-00-04THOMAS BUI12/15/2025205485*MAIN12/18/2025 0.52 000020120UB refund for account: 204-0430-00-01TIM SMITH12/15/2025205486*MAIN12/18/2025 0.53 000020120UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205504*MAIN12/18/2025 75.09 Total for fund 432 CAP EQUIP REPLACE-SEWER 292 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 20/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 433 CAP EQUIP REPLACE-WATER 1.18 000020120UB refund for account: 207-0650-00-03BRITTA SAVRE12/15/2025205351*MAIN12/18/2025 12.03 000020120UB refund for account: 311-0225-00-01BRUCE ORDWAY12/15/2025205354*MAIN12/18/2025 2.58 000020120UB refund for account: 305-0160-00-01BURTON J BJORK12/15/2025205356*MAIN12/18/2025 0.43 000020120UB refund for account: 309-0100-00-04CHAD CARR12/15/2025205360*MAIN12/18/2025 1.18 000020120UB refund for account: 307-0165-00-05DANIEL WINDINGSTAD12/15/2025205373*MAIN12/18/2025 1.01 000020120UB refund for account: 316-0045-00-05ERIN VORPAHL12/15/2025205383*MAIN12/18/2025 0.57 000020120UB refund for account: 110-0605-00-01ESTATE OF TIMOTHY SCHMIT12/15/2025205384*MAIN12/18/2025 2.80 000020120UB refund for account: 304-0160-00-04FADUMO JAMA12/15/2025205385*MAIN12/18/2025 0.37 000020120UB refund for account: 212-0705-00-01GERALD W LA MERE SR12/15/2025205391*MAIN12/18/2025 2.08 000020120UB refund for account: 207-0010-00-03IA-ASRI KING12/15/2025205405*MAIN12/18/2025 5.51 000020120UB refund for account: 112-0690-00-01LARRY SCHUTTE12/15/2025205420*MAIN12/18/2025 1.63 000020120UB refund for account: 310-0560-00-02LUKE PENNIG12/15/2025205423*MAIN12/18/2025 6.38 000020120UB refund for account: 208-0450-00-09LUKE SCHILMOELLER12/15/2025205424*MAIN12/18/2025 1.39 000020120UB refund for account: 109-0300-00-03MANDIE OSEGUEDA12/15/2025205427*MAIN12/18/2025 8.16 000020120UB refund for account: 304-0315-00-01MARJORIE SCOTT12/15/2025205429*MAIN12/18/2025 3.46 000020120UB refund for account: 313-0330-00-01MARK BACKLUND12/15/2025205430*MAIN12/18/2025 ** VOIDED **UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205436*MAIN12/18/2025 293 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 21/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 433 CAP EQUIP REPLACE-WATER 0.95 000020120UB refund for account: 206-0525-00-01MIKE & KRISTIN BLOOMBERG12/15/2025205440*MAIN12/18/2025 1.13 000020120UB refund for account: 310-0145-00-03NICHOLAS MOONEY12/15/2025205446*MAIN12/18/2025 1.46 000020120UB refund for account: 110-0405-00-02PAIGE BEAUBINENT12/15/2025205455*MAIN12/18/2025 0.95 000020120UB refund for account: 109-0445-00-01PHILLIP HALL12/15/2025205459*MAIN12/18/2025 7.26 000020120UB refund for account: 314-0065-00-02SHARRON MORSE12/15/2025205474*MAIN12/18/2025 2.82 000020120UB refund for account: 102-0355-00-01SHIRLEY BERNHAGEN12/15/2025205476*MAIN12/18/2025 6.42 000020120UB refund for account: 213-0125-00-04STEVEN & BARB JOHNSON12/15/2025205481*MAIN12/18/2025 2.16 000020120UB refund for account: 103-0720-00-04THOMAS BUI12/15/2025205485*MAIN12/18/2025 0.51 000020120UB refund for account: 204-0430-00-01TIM SMITH12/15/2025205486*MAIN12/18/2025 0.52 000020120UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205504*MAIN12/18/2025 74.94 Total for fund 433 CAP EQUIP REPLACE-WATER 294 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 22/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 601 WATER UTILITY 96.30 000020120UB refund for account: 209-0575-00-033725 VAN BUREN LLC12/15/2025205328MAIN12/18/2025 793.96 000020120UB refund for account: 110-0495-00-01954 RUBIA LLC12/15/2025205330MAIN12/18/2025 11.43 960043211112525 287307857001AT&T MOBILITY II, LLC28730785700112032025205343*MAIN12/18/2025 0.96 000020120UB refund for account: 207-0650-00-03BRITTA SAVRE12/15/2025205351*MAIN12/18/2025 17.42 000020120UB refund for account: 207-0650-00-0312/15/2025 15.47 000020120UB refund for account: 207-0650-00-0312/15/2025 33.85 CHECK MAIN 205351 TOTAL FOR FUND 601: 156.68 000020120UB refund for account: 311-0225-00-01BRUCE ORDWAY12/15/2025205354*MAIN12/18/2025 9.77 000020120UB refund for account: 311-0225-00-0112/15/2025 4.89 000020120UB refund for account: 311-0225-00-0112/15/2025 171.34 CHECK MAIN 205354 TOTAL FOR FUND 601: 2.09 000020120UB refund for account: 305-0160-00-01BURTON J BJORK12/15/2025205356*MAIN12/18/2025 0.96 000020120UB refund for account: 305-0160-00-0112/15/2025 33.67 000020120UB refund for account: 305-0160-00-0112/15/2025 36.72 CHECK MAIN 205356 TOTAL FOR FUND 601: 12.80 000020120UB refund for account: 309-0100-00-04CHAD CARR12/15/2025205360*MAIN12/18/2025 5.65 000020120UB refund for account: 309-0100-00-0412/15/2025 0.35 000020120UB refund for account: 309-0100-00-0412/15/2025 4.16 000020120UB refund for account: 309-0100-00-0412/15/2025 22.96 CHECK MAIN 205360 TOTAL FOR FUND 601: 30.79 000020120UB refund for account: 307-0165-00-05DANIEL WINDINGSTAD12/15/2025205373*MAIN12/18/2025 0.96 000020120UB refund for account: 307-0165-00-0512/15/2025 17.66 000020120UB refund for account: 307-0165-00-0512/15/2025 49.41 CHECK MAIN 205373 TOTAL FOR FUND 601: 193.74 000020120UB refund for account: 308-0170-00-03ELL ERHART12/15/2025205380MAIN12/18/2025 0.82 000020120UB refund for account: 316-0045-00-05ERIN VORPAHL12/15/2025205383*MAIN12/18/2025 13.15 000020120UB refund for account: 316-0045-00-0512/15/2025 11.49 000020120UB refund for account: 316-0045-00-0512/15/2025 295 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 23/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 601 WATER UTILITY 25.46 CHECK MAIN 205383 TOTAL FOR FUND 601: 0.53 000020120UB refund for account: 110-0605-00-01ESTATE OF TIMOTHY SCHMIT12/15/2025205384*MAIN12/18/2025 0.46 000020120UB refund for account: 110-0605-00-0112/15/2025 7.42 000020120UB refund for account: 110-0605-00-0112/15/2025 8.41 CHECK MAIN 205384 TOTAL FOR FUND 601: 2.28 000020120UB refund for account: 304-0160-00-04FADUMO JAMA12/15/2025205385*MAIN12/18/2025 36.65 000020120UB refund for account: 304-0160-00-0412/15/2025 62.08 000020120UB refund for account: 304-0160-00-0412/15/2025 101.01 CHECK MAIN 205385 TOTAL FOR FUND 601: 7.60 960044300LATE FEEFEDERAL EXPRESS9-706-12306205387MAIN12/18/2025 0.30 000020120UB refund for account: 212-0705-00-01GERALD W LA MERE SR12/15/2025205391*MAIN12/18/2025 7.57 000020120UB refund for account: 212-0705-00-0112/15/2025 3.79 000020120UB refund for account: 212-0705-00-0112/15/2025 11.66 CHECK MAIN 205391 TOTAL FOR FUND 601: 45.45 960043050CALL OUT TICKETSGOPHER STATE ONE CALL INC5110310205393*MAIN12/18/2025 1,476.38 960042160FILL SANDHASSAN SAND & GRAVEL193334205398MAIN12/18/2025 199.00 960042010STARTER KIT, HEX IMPACT DRIVERHOME DEPOT #28026615706205403*#MAIN12/18/2025 464.58 960042171IMPACT WRENCH, BATTERY, UTILITY KNIFE, SOCKET7011703 297.00 960042171LED SEARCH LIGHTS13968 960.58 CHECK MAIN 205403 TOTAL FOR FUND 601: 1.68 000020120UB refund for account: 207-0010-00-03IA-ASRI KING12/15/2025205405*MAIN12/18/2025 11.03 000020120UB refund for account: 207-0010-00-0312/15/2025 27.12 000020120UB refund for account: 207-0010-00-0312/15/2025 39.83 CHECK MAIN 205405 TOTAL FOR FUND 601: 288.78 000020120UB refund for account: 212-0160-00-01JANELLE NORLIEN12/15/2025205410MAIN12/18/2025 166.04 000020120UB refund for account: 313-0515-00-02JESSICA FRASER12/15/2025205412MAIN12/18/2025 257.15 000020120UB refund for account: 112-0600-00-08JSW PROPERTIES12/15/2025205413MAIN12/18/2025 41.81 000020120UB refund for account: 210-0135-00-04KLEYMER IVAN SARMIENTO12/15/2025205416MAIN12/18/2025 296 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 24/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 601 WATER UTILITY 71.81 000020120UB refund for account: 112-0690-00-01LARRY SCHUTTE12/15/2025205420*MAIN12/18/2025 4.68 000020120UB refund for account: 112-0690-00-0112/15/2025 4.50 000020120UB refund for account: 112-0690-00-0112/15/2025 80.99 CHECK MAIN 205420 TOTAL FOR FUND 601: 1.33 000020120UB refund for account: 310-0560-00-02LUKE PENNIG12/15/2025205423*MAIN12/18/2025 21.33 000020120UB refund for account: 310-0560-00-0212/15/2025 0.15 000020120UB refund for account: 310-0560-00-0212/15/2025 22.81 CHECK MAIN 205423 TOTAL FOR FUND 601: 0.05 000020120UB refund for account: 208-0450-00-09LUKE SCHILMOELLER12/15/2025205424*MAIN12/18/2025 5.17 000020120UB refund for account: 208-0450-00-0912/15/2025 83.16 000020120UB refund for account: 208-0450-00-0912/15/2025 88.38 CHECK MAIN 205424 TOTAL FOR FUND 601: 1.13 000020120UB refund for account: 109-0300-00-03MANDIE OSEGUEDA12/15/2025205427*MAIN12/18/2025 19.00 000020120UB refund for account: 109-0300-00-0312/15/2025 18.18 000020120UB refund for account: 109-0300-00-0312/15/2025 38.31 CHECK MAIN 205427 TOTAL FOR FUND 601: 6.63 000020120UB refund for account: 304-0315-00-01MARJORIE SCOTT12/15/2025205429*MAIN12/18/2025 5.22 000020120UB refund for account: 304-0315-00-0112/15/2025 82.65 000020120UB refund for account: 304-0315-00-0112/15/2025 94.50 CHECK MAIN 205429 TOTAL FOR FUND 601: 2.81 000020120UB refund for account: 313-0330-00-01MARK BACKLUND12/15/2025205430*MAIN12/18/2025 68.42 000020120UB refund for account: 313-0330-00-0112/15/2025 45.09 000020120UB refund for account: 313-0330-00-0112/15/2025 116.32 CHECK MAIN 205430 TOTAL FOR FUND 601: 51.82 000020120UB refund for account: 308-0085-00-01MARLOWE & CYNTHIA FRANCIS12/15/2025205431MAIN12/18/2025 75.00 960042171PAINT MARKING BLACK MCCLELLAN SALES INC024166205433*#MAIN12/18/2025 323.33 960042173HI-VIS RAIN JACKETS024015 398.33 CHECK MAIN 205433 TOTAL FOR FUND 601: 297 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 25/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 601 WATER UTILITY 5.98 960042160HOSE CLAMPSMENARDS CASHWAY LUMBER-FRIDLEY41233205435*#MAIN12/18/2025 19.27 960042171SCREWS41207 38.07 960042171BATTERIES, PLASTIC TOTE40832 62.29 960042171STEP STOOL, SPRING SNAP 40968 25.97 960042171DUCK TAPE, VINEGAR41665 (176.03)960042171REFUND ON INVOICE 35721- TOOLS36008 (24.45)CHECK MAIN 205435 TOTAL FOR FUND 601: ** VOIDED **UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205436*MAIN12/18/2025 ** VOIDED **UB refund for account: 109-0050-00-0112/15/2025 ** VOIDED **UB refund for account: 109-0050-00-0112/15/2025 118.91 000020120UB refund for account: 202-0665-00-24MIDWAY EXCHANGE TRS 1, LLC12/15/2025205437MAIN12/18/2025 19.33 000020120UB refund for account: 206-0525-00-01MIKE & KRISTIN BLOOMBERG12/15/2025205440*MAIN12/18/2025 12.46 000020120UB refund for account: 206-0525-00-0112/15/2025 10.56 000020120UB refund for account: 206-0525-00-0112/15/2025 0.77 000020120UB refund for account: 206-0525-00-0112/15/2025 3.64 000020120UB refund for account: 206-0525-00-0112/15/2025 46.76 CHECK MAIN 205440 TOTAL FOR FUND 601: 132,223.20 940042990WATER PURCHASE 1125MINNEAPOLIS FINANCE DEPT.120425205442MAIN12/18/2025 278.63 940042990WATER PURCHASE 1125120425 132,501.83 CHECK MAIN 205442 TOTAL FOR FUND 601: 0.92 000020120UB refund for account: 310-0145-00-03NICHOLAS MOONEY12/15/2025205446*MAIN12/18/2025 14.69 000020120UB refund for account: 310-0145-00-0312/15/2025 41.51 000020120UB refund for account: 310-0145-00-0312/15/2025 110.69 000020120UB refund for account: 310-0145-00-0312/15/2025 167.81 CHECK MAIN 205446 TOTAL FOR FUND 601: 1.18 000020120UB refund for account: 110-0405-00-02PAIGE BEAUBINENT12/15/2025205455*MAIN12/18/2025 19.06 000020120UB refund for account: 110-0405-00-0212/15/2025 13.53 000020120UB refund for account: 110-0405-00-0212/15/2025 33.77 CHECK MAIN 205455 TOTAL FOR FUND 601: 298 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 26/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 601 WATER UTILITY 59.02 000020120UB refund for account: 207-0525-00-03PAMELA LEE12/15/2025205456MAIN12/18/2025 0.78 000020120UB refund for account: 109-0445-00-01PHILLIP HALL12/15/2025205459*MAIN12/18/2025 12.46 000020120UB refund for account: 109-0445-00-0112/15/2025 11.90 000020120UB refund for account: 109-0445-00-0112/15/2025 25.14 CHECK MAIN 205459 TOTAL FOR FUND 601: 3.79 960043210112625 - 10013121POPP.COM INC992899971205460*#MAIN12/18/2025 33.28 960043210120425 10013125992901515 37.07 CHECK MAIN 205460 TOTAL FOR FUND 601: 80.00 960043250DATA PLAN 1125PRECISE MRM LLCIN200-2009351205462*#MAIN12/18/2025 94.73 000020120UB refund for account: 314-0065-00-02SHARRON MORSE12/15/2025205474*MAIN12/18/2025 69.21 000020120UB refund for account: 314-0065-00-0212/15/2025 5.91 000020120UB refund for account: 314-0065-00-0212/15/2025 169.85 CHECK MAIN 205474 TOTAL FOR FUND 601: 8.25 000020120UB refund for account: 102-0355-00-01SHIRLEY BERNHAGEN12/15/2025205476*MAIN12/18/2025 36.87 000020120UB refund for account: 102-0355-00-0112/15/2025 2.29 000020120UB refund for account: 102-0355-00-0112/15/2025 47.41 CHECK MAIN 205476 TOTAL FOR FUND 601: 25.78 960043250120125 0318950-3SPOK INCJ0318950X205479*MAIN12/18/2025 83.58 000020120UB refund for account: 213-0125-00-04STEVEN & BARB JOHNSON12/15/2025205481*MAIN12/18/2025 5.18 000020120UB refund for account: 213-0125-00-0412/15/2025 51.38 000020120UB refund for account: 213-0125-00-0412/15/2025 140.14 CHECK MAIN 205481 TOTAL FOR FUND 601: 56.47 000020120UB refund for account: 103-0720-00-04THOMAS BUI12/15/2025205485*MAIN12/18/2025 1.75 000020120UB refund for account: 103-0720-00-0412/15/2025 132.77 000020120UB refund for account: 103-0720-00-0412/15/2025 190.99 CHECK MAIN 205485 TOTAL FOR FUND 601: 299 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 27/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 601 WATER UTILITY 12.66 000020120UB refund for account: 204-0430-00-01TIM SMITH12/15/2025205486*MAIN12/18/2025 0.41 000020120UB refund for account: 204-0430-00-0112/15/2025 6.68 000020120UB refund for account: 204-0430-00-0112/15/2025 19.75 CHECK MAIN 205486 TOTAL FOR FUND 601: 3,500.00 960044000ADD GATE VALVE VALLEY RICH CO INC35235205492MAIN12/18/2025 573.10 960043050LEAK LOCATE 44TH & MCCLOUDWATER CONSERVATION SRVCS INC150400205498MAIN12/18/2025 0.42 000020120UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205504*MAIN12/18/2025 2.99 000020120UB refund for account: 109-0050-00-0112/15/2025 6.82 000020120UB refund for account: 109-0050-00-0112/15/2025 10.23 CHECK MAIN 205504 TOTAL FOR FUND 601: 24,900.00 000020810NOVEMBER UB SALES TAX 2025MINNESOTA DEPARTMENT OF REVENUE0-109-290-4642633(E)MAIN12/20/2025 168,354.44 Total for fund 601 WATER UTILITY 300 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 28/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 602 SEWER UTILITY 11.43 960043211112525 287307857001AT&T MOBILITY II, LLC28730785700112032025205343*MAIN12/18/2025 12.83 000020120UB refund for account: 207-0650-00-03BRITTA SAVRE12/15/2025205351*MAIN12/18/2025 10.48 000020120UB refund for account: 207-0650-00-0312/15/2025 23.31 CHECK MAIN 205351 TOTAL FOR FUND 602: 2.91 000020120UB refund for account: 311-0225-00-01BRUCE ORDWAY12/15/2025205354*MAIN12/18/2025 130.04 000020120UB refund for account: 311-0225-00-0112/15/2025 132.95 CHECK MAIN 205354 TOTAL FOR FUND 602: 27.95 000020120UB refund for account: 305-0160-00-01BURTON J BJORK12/15/2025205356*MAIN12/18/2025 0.59 000020120UB refund for account: 305-0160-00-0112/15/2025 28.54 CHECK MAIN 205356 TOTAL FOR FUND 602: 77.73 960043810SOLAR POWERCARLSON COMMUNITY SOLAR LLC19483205358*#MAIN12/18/2025 19.13 9600438309644621-6CENTERPOINT ENERGY9644621-6205359*#MAIN12/18/2025 26.61 96004383011299887-711299887-7 19.13 9600438309644621-69644621-6 64.87 CHECK MAIN 205359 TOTAL FOR FUND 602: 4.69 000020120UB refund for account: 309-0100-00-04CHAD CARR12/15/2025205360*MAIN12/18/2025 2.50 000020120UB refund for account: 309-0100-00-0412/15/2025 7.19 CHECK MAIN 205360 TOTAL FOR FUND 602: 10.62 000020120UB refund for account: 307-0165-00-05DANIEL WINDINGSTAD12/15/2025205373*MAIN12/18/2025 25.55 000020120UB refund for account: 307-0165-00-0512/15/2025 36.17 CHECK MAIN 205373 TOTAL FOR FUND 602: 10.91 000020120UB refund for account: 316-0045-00-05ERIN VORPAHL12/15/2025205383*MAIN12/18/2025 6.91 000020120UB refund for account: 316-0045-00-0512/15/2025 17.82 CHECK MAIN 205383 TOTAL FOR FUND 602: 0.32 000020120UB refund for account: 110-0605-00-01ESTATE OF TIMOTHY SCHMIT12/15/2025205384*MAIN12/18/2025 301 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 29/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 602 SEWER UTILITY 6.16 000020120UB refund for account: 110-0605-00-0112/15/2025 6.48 CHECK MAIN 205384 TOTAL FOR FUND 602: 37.37 000020120UB refund for account: 304-0160-00-04FADUMO JAMA12/15/2025205385*MAIN12/18/2025 30.41 000020120UB refund for account: 304-0160-00-0412/15/2025 67.78 CHECK MAIN 205385 TOTAL FOR FUND 602: 36.71 960043050ANNUAL ENROLLMENTS, DRUG TESTS 1125FIRST ADVANTAGE LNS SCREEN INC2503932511205389*#MAIN12/18/2025 2.98 000020120UB refund for account: 212-0705-00-01GERALD W LA MERE SR12/15/2025205391*MAIN12/18/2025 4.55 000020120UB refund for account: 212-0705-00-0112/15/2025 7.53 CHECK MAIN 205391 TOTAL FOR FUND 602: 45.45 960043050CALL OUT TICKETSGOPHER STATE ONE CALL INC5110310205393*MAIN12/18/2025 22.50 000020120UB refund for account: 207-0010-00-03IA-ASRI KING12/15/2025205405*MAIN12/18/2025 6.64 000020120UB refund for account: 207-0010-00-0312/15/2025 29.14 CHECK MAIN 205405 TOTAL FOR FUND 602: 188.75 960042030DOOR HANGERSINSTY-PRINTS OF ST. PAUL, INC.177810205408*#MAIN12/18/2025 2.85 000020120UB refund for account: 112-0690-00-01LARRY SCHUTTE12/15/2025205420*MAIN12/18/2025 59.59 000020120UB refund for account: 112-0690-00-0112/15/2025 62.44 CHECK MAIN 205420 TOTAL FOR FUND 602: 17.69 000020120UB refund for account: 310-0560-00-02LUKE PENNIG12/15/2025205423*MAIN12/18/2025 0.09 000020120UB refund for account: 310-0560-00-0212/15/2025 17.78 CHECK MAIN 205423 TOTAL FOR FUND 602: 68.99 000020120UB refund for account: 208-0450-00-09LUKE SCHILMOELLER12/15/2025205424*MAIN12/18/2025 0.05 000020120UB refund for account: 208-0450-00-0912/15/2025 69.04 CHECK MAIN 205424 TOTAL FOR FUND 602: 15.08 000020120UB refund for account: 109-0300-00-03MANDIE OSEGUEDA12/15/2025205427*MAIN12/18/2025 302 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 30/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 602 SEWER UTILITY 11.43 000020120UB refund for account: 109-0300-00-0312/15/2025 26.51 CHECK MAIN 205427 TOTAL FOR FUND 602: 64.92 000020120UB refund for account: 304-0315-00-01MARJORIE SCOTT12/15/2025205429*MAIN12/18/2025 3.15 000020120UB refund for account: 304-0315-00-0112/15/2025 68.07 CHECK MAIN 205429 TOTAL FOR FUND 602: 41.18 000020120UB refund for account: 313-0330-00-01MARK BACKLUND12/15/2025205430*MAIN12/18/2025 37.42 000020120UB refund for account: 313-0330-00-0112/15/2025 78.60 CHECK MAIN 205430 TOTAL FOR FUND 602: 1,585.21 960042171STORAGE CABINETSMCCLELLAN SALES INC024018205433*#MAIN12/18/2025 323.33 960042173HI-VIS RAIN JACKETS024015 1,908.54 CHECK MAIN 205433 TOTAL FOR FUND 602: ** VOIDED **UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205436*MAIN12/18/2025 ** VOIDED **UB refund for account: 109-0050-00-0112/15/2025 2.19 000020120UB refund for account: 206-0525-00-01MIKE & KRISTIN BLOOMBERG12/15/2025205440*MAIN12/18/2025 10.34 000020120UB refund for account: 206-0525-00-0112/15/2025 12.53 CHECK MAIN 205440 TOTAL FOR FUND 602: 60.85 000020120UB refund for account: 310-0145-00-03NICHOLAS MOONEY12/15/2025205446*MAIN12/18/2025 12.19 000020120UB refund for account: 310-0145-00-0312/15/2025 73.04 CHECK MAIN 205446 TOTAL FOR FUND 602: 15.82 000020120UB refund for account: 110-0405-00-02PAIGE BEAUBINENT12/15/2025205455*MAIN12/18/2025 8.14 000020120UB refund for account: 110-0405-00-0212/15/2025 23.96 CHECK MAIN 205455 TOTAL FOR FUND 602: 7.16 000020120UB refund for account: 109-0445-00-01PHILLIP HALL12/15/2025205459*MAIN12/18/2025 10.34 000020120UB refund for account: 109-0445-00-0112/15/2025 17.50 CHECK MAIN 205459 TOTAL FOR FUND 602: 303 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 31/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 602 SEWER UTILITY 33.28 960043210120425 10013125POPP.COM INC992901515205460*#MAIN12/18/2025 80.00 960043250DATA PLAN 1125PRECISE MRM LLCIN200-2009351205462*#MAIN12/18/2025 41.65 000020120UB refund for account: 314-0065-00-02SHARRON MORSE12/15/2025205474*MAIN12/18/2025 78.60 000020120UB refund for account: 314-0065-00-0212/15/2025 120.25 CHECK MAIN 205474 TOTAL FOR FUND 602: 30.60 000020120UB refund for account: 102-0355-00-01SHIRLEY BERNHAGEN12/15/2025205476*MAIN12/18/2025 4.95 000020120UB refund for account: 102-0355-00-0112/15/2025 35.55 CHECK MAIN 205476 TOTAL FOR FUND 602: 25.78 960043250120125 0318950-3SPOK INCJ0318950X205479*MAIN12/18/2025 30.90 000020120UB refund for account: 213-0125-00-04STEVEN & BARB JOHNSON12/15/2025205481*MAIN12/18/2025 69.36 000020120UB refund for account: 213-0125-00-0412/15/2025 100.26 CHECK MAIN 205481 TOTAL FOR FUND 602: 79.89 000020120UB refund for account: 103-0720-00-04THOMAS BUI12/15/2025205485*MAIN12/18/2025 46.86 000020120UB refund for account: 103-0720-00-0412/15/2025 126.75 CHECK MAIN 205485 TOTAL FOR FUND 602: 5.54 000020120UB refund for account: 204-0430-00-01TIM SMITH12/15/2025205486*MAIN12/18/2025 7.62 000020120UB refund for account: 204-0430-00-0112/15/2025 13.16 CHECK MAIN 205486 TOTAL FOR FUND 602: 5.65 000020120UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205504*MAIN12/18/2025 1.80 000020120UB refund for account: 109-0050-00-0112/15/2025 7.45 CHECK MAIN 205504 TOTAL FOR FUND 602: 136,410.38 948042900JANUARY 2026 WASTEWATERMETROPOLITAN COUNCIL WASTEWATER00011977912626(A)MAIN12/18/2025 140,092.72 Total for fund 602 SEWER UTILITY 304 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 32/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 603 REFUSE FUND 17.33 000020120UB refund for account: 207-0650-00-03BRITTA SAVRE12/15/2025205351*MAIN12/18/2025 12.82 000020120UB refund for account: 207-0650-00-0312/15/2025 30.15 CHECK MAIN 205351 TOTAL FOR FUND 603: 129.69 000020120UB refund for account: 311-0225-00-01BRUCE ORDWAY12/15/2025205354*MAIN12/18/2025 27.87 000020120UB refund for account: 305-0160-00-01BURTON J BJORK12/15/2025205356*MAIN12/18/2025 4.67 000020120UB refund for account: 309-0100-00-04CHAD CARR12/15/2025205360*MAIN12/18/2025 6.33 000020120UB refund for account: 309-0100-00-0412/15/2025 11.00 CHECK MAIN 205360 TOTAL FOR FUND 603: 100.00 953042920PLASTIC BAGS & STYROFOAM RECYCLE 1125CITY OF COON RAPIDSAR-0000014899205364MAIN12/18/2025 25.49 000020120UB refund for account: 307-0165-00-05DANIEL WINDINGSTAD12/15/2025205373*MAIN12/18/2025 471.00 953042920PLASTIC RECYCLING 1125EMERGE ENTERPRISES1240205382MAIN12/18/2025 14.72 000020120UB refund for account: 316-0045-00-05ERIN VORPAHL12/15/2025205383*MAIN12/18/2025 10.88 000020120UB refund for account: 316-0045-00-0512/15/2025 25.60 CHECK MAIN 205383 TOTAL FOR FUND 603: 8.30 000020120UB refund for account: 110-0605-00-01ESTATE OF TIMOTHY SCHMIT12/15/2025205384*MAIN12/18/2025 6.14 000020120UB refund for account: 110-0605-00-0112/15/2025 14.44 CHECK MAIN 205384 TOTAL FOR FUND 603: 30.32 000020120UB refund for account: 304-0160-00-04FADUMO JAMA12/15/2025205385*MAIN12/18/2025 10.55 000020120UB refund for account: 212-0705-00-01GERALD W LA MERE SR12/15/2025205391*MAIN12/18/2025 4.04 000020120UB refund for account: 212-0705-00-0112/15/2025 14.59 CHECK MAIN 205391 TOTAL FOR FUND 603: 528.50 000020120UB refund for account: 213-0640-00-05HATIM BILAL12/15/2025205399MAIN12/18/2025 37.39 000020120UB refund for account: 202-0570-00-03HOMEPRIDE INC12/15/2025205404MAIN12/18/2025 30.37 000020120UB refund for account: 207-0010-00-03IA-ASRI KING12/15/2025205405*MAIN12/18/2025 305 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 33/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 603 REFUSE FUND 22.44 000020120UB refund for account: 207-0010-00-0312/15/2025 52.81 CHECK MAIN 205405 TOTAL FOR FUND 603: 435.21 000020120UB refund for account: 214-0635-00-01JEFFREY J SMITH12/15/2025205411MAIN12/18/2025 160.05 953044200PROCEEDS SHARE-LOE'S OIL, RE-ALLIANCE, SLIPSTREAMKIWANIS COLUMBIA HTS-FRIDLEY111725205415MAIN12/18/2025 1,146.25 953044200PROCEEDS SHARE-LOE'S OIL, RE-ALLIANCE, SLIPSTREAM111725 97.75 953044200PROCEEDS SHARE-LOE'S OIL, RE-ALLIANCE, SLIPSTREAM111725 1,404.05 CHECK MAIN 205415 TOTAL FOR FUND 603: 59.41 000020120UB refund for account: 112-0690-00-01LARRY SCHUTTE12/15/2025205420*MAIN12/18/2025 80.44 000020120UB refund for account: 112-0690-00-0112/15/2025 139.85 CHECK MAIN 205420 TOTAL FOR FUND 603: 17.65 000020120UB refund for account: 310-0560-00-02LUKE PENNIG12/15/2025205423*MAIN12/18/2025 68.85 000020120UB refund for account: 208-0450-00-09LUKE SCHILMOELLER12/15/2025205424*MAIN12/18/2025 15.06 000020120UB refund for account: 109-0300-00-03MANDIE OSEGUEDA12/15/2025205427*MAIN12/18/2025 230.08 000020120UB refund for account: 304-0315-00-01MARJORIE SCOTT12/15/2025205429*MAIN12/18/2025 88.03 000020120UB refund for account: 304-0315-00-0112/15/2025 318.11 CHECK MAIN 205429 TOTAL FOR FUND 603: 37.31 000020120UB refund for account: 313-0330-00-01MARK BACKLUND12/15/2025205430*MAIN12/18/2025 50.51 000020120UB refund for account: 313-0330-00-0112/15/2025 87.82 CHECK MAIN 205430 TOTAL FOR FUND 603: 166.41 953042171ORGANICS BUCKETS MENARDS CASHWAY LUMBER-FRIDLEY40986205435*#MAIN12/18/2025 297.34 953042171ORGANICS BUCKETS, SNOWBRUSH42260 463.75 CHECK MAIN 205435 TOTAL FOR FUND 603: ** VOIDED **UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205436*MAIN12/18/2025 ** VOIDED **UB refund for account: 109-0050-00-0112/15/2025 ** VOIDED **UB refund for account: 109-0050-00-0112/15/2025 306 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 34/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 603 REFUSE FUND 10.31 000020120UB refund for account: 206-0525-00-01MIKE & KRISTIN BLOOMBERG12/15/2025205440*MAIN12/18/2025 166.83 000020120UB refund for account: 109-0760-00-04MILTON PULGARIN12/15/2025205441MAIN12/18/2025 2,407.81 953044300LEAF DISPOSAL 112425, 112625MORRELL ENTERPRISES LP44671205445MAIN12/18/2025 4,389.03 953044300LEAF DISPOSAL 111825-11212544648 6,796.84 CHECK MAIN 205445 TOTAL FOR FUND 603: 12.16 000020120UB refund for account: 310-0145-00-03NICHOLAS MOONEY12/15/2025205446*MAIN12/18/2025 16.46 000020120UB refund for account: 310-0145-00-0312/15/2025 28.62 CHECK MAIN 205446 TOTAL FOR FUND 603: 15.79 000020120UB refund for account: 110-0405-00-02PAIGE BEAUBINENT12/15/2025205455*MAIN12/18/2025 26.19 000020120UB refund for account: 212-0480-00-01PAULA BERG12/15/2025205457MAIN12/18/2025 10.31 000020120UB refund for account: 109-0445-00-01PHILLIP HALL12/15/2025205459*MAIN12/18/2025 40.00 953043250DATA PLAN 1125PRECISE MRM LLCIN200-2009351205462*#MAIN12/18/2025 1,400.22 954043050FLUORESCENT BULBS,BATTERY RECYCLINGRECYCLE TECHNOLOGIES, INCINV-2796205466MAIN12/18/2025 29.86 000020120UB refund for account: 310-0220-00-04REID E GOSMIRE12/15/2025205469MAIN12/18/2025 78.41 000020120UB refund for account: 314-0065-00-02SHARRON MORSE12/15/2025205474*MAIN12/18/2025 106.09 000020120UB refund for account: 314-0065-00-0212/15/2025 184.50 CHECK MAIN 205474 TOTAL FOR FUND 603: 30.51 000020120UB refund for account: 102-0355-00-01SHIRLEY BERNHAGEN12/15/2025205476*MAIN12/18/2025 3,705.00 951042910BULK PICKUPS 111025-112125SHOREVIEW HUNKS LLCBP023-2025205477#MAIN12/18/2025 2,080.00 951042910BULK PICKUP 112425 - 120525BP024-2025 6,128.86 951042910YARD WASTE REMOVAL 120125-120525YW0034-2025 2,662.00 951042920BULK PICKUPS 111025-112125BP023-2025 1,133.00 951042920BULK PICKUP 112425 - 120525BP024-2025 15,328.38 951042930YARD WASTE REMOVAL 111725-112125YW0032-2025 15,322.14 951042930YARD WASTE REMOVAL 112425-112925YW0033-2025 1,195.00 954043050BULK PICKUPS 111025-112125BP023-2025 307 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 35/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 603 REFUSE FUND 95.00 954043050BULK PICKUP 112425 - 120525BP024-2025 47,649.38 CHECK MAIN 205477 TOTAL FOR FUND 603: 69.15 000020120UB refund for account: 213-0125-00-04STEVEN & BARB JOHNSON12/15/2025205481*MAIN12/18/2025 28.60 000020120UB refund for account: 213-0125-00-0412/15/2025 97.75 CHECK MAIN 205481 TOTAL FOR FUND 603: 46.75 000020120UB refund for account: 103-0720-00-04THOMAS BUI12/15/2025205485*MAIN12/18/2025 5.53 000020120UB refund for account: 204-0430-00-01TIM SMITH12/15/2025205486*MAIN12/18/2025 19,800.00 951042930YARD WASTE & ORGANICS 1125WASTE MANAGEMENT OF WI-MN INC0000560-4651-9205497#MAIN12/18/2025 421.86 951042930YARD WASTE & ORGANICS 11250000560-4651-9 439.17 953042920RECYCLING ROLLOFF 11250144782-0500-9 20,661.03 CHECK MAIN 205497 TOTAL FOR FUND 603: 357.74 000020120UB refund for account: 319-0007-00-01WOLFPACK CAPITAL INVESTMENTS LLC12/15/2025205499MAIN12/18/2025 5.64 000020120UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205504*MAIN12/18/2025 7.98 000020120UB refund for account: 109-0050-00-0112/15/2025 7.64 000020120UB refund for account: 109-0050-00-0112/15/2025 21.26 CHECK MAIN 205504 TOTAL FOR FUND 603: 6,922.20 951042930ORGANICS 1125BETTER FUTURES MNINV20612619(A)MAIN12/18/2025 119,345.61 951042910REFUSE & RECYCLING 1125WALTERS RECYCLING & REFUSE INC.00093007942629(A)MAIN12/18/2025 56,441.61 951042910REFUSE & RECYCLING 11250009300794 3,509.11 951042910REFUSE & RECYCLING 11250009300794 1,105.61 951042920REFUSE & RECYCLING 11250009300794 49,935.47 951042920REFUSE & RECYCLING 11250009300794 192.28 951042930REFUSE & RECYCLING 11250009300794 230,529.69 CHECK MAIN 2629(A) TOTAL FOR FUND 603: 319,480.51 Total for fund 603 REFUSE FUND 308 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 36/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 604 STORM SEWER UTILITY 11.43 960043211112525 287307857001AT&T MOBILITY II, LLC28730785700112032025205343*MAIN12/18/2025 7.56 000020120UB refund for account: 207-0650-00-03BRITTA SAVRE12/15/2025205351*MAIN12/18/2025 76.65 000020120UB refund for account: 311-0225-00-01BRUCE ORDWAY12/15/2025205354*MAIN12/18/2025 16.48 000020120UB refund for account: 305-0160-00-01BURTON J BJORK12/15/2025205356*MAIN12/18/2025 2.76 000020120UB refund for account: 309-0100-00-04CHAD CARR12/15/2025205360*MAIN12/18/2025 ** VOIDED **SOLAR POWERCORNILLIE 2 COMMUNITY SOLAR19484205368*#MAIN12/18/2025 7.53 000020120UB refund for account: 307-0165-00-05DANIEL WINDINGSTAD12/15/2025205373*MAIN12/18/2025 6.43 000020120UB refund for account: 316-0045-00-05ERIN VORPAHL12/15/2025205383*MAIN12/18/2025 3.63 000020120UB refund for account: 110-0605-00-01ESTATE OF TIMOTHY SCHMIT12/15/2025205384*MAIN12/18/2025 17.93 000020120UB refund for account: 304-0160-00-04FADUMO JAMA12/15/2025205385*MAIN12/18/2025 2.39 000020120UB refund for account: 212-0705-00-01GERALD W LA MERE SR12/15/2025205391*MAIN12/18/2025 45.45 960043050CALL OUT TICKETSGOPHER STATE ONE CALL INC5110310205393*MAIN12/18/2025 13.27 000020120UB refund for account: 207-0010-00-03IA-ASRI KING12/15/2025205405*MAIN12/18/2025 35.17 000020120UB refund for account: 112-0690-00-01LARRY SCHUTTE12/15/2025205420*MAIN12/18/2025 10.43 000020120UB refund for account: 310-0560-00-02LUKE PENNIG12/15/2025205423*MAIN12/18/2025 40.67 000020120UB refund for account: 208-0450-00-09LUKE SCHILMOELLER12/15/2025205424*MAIN12/18/2025 8.90 000020120UB refund for account: 109-0300-00-03MANDIE OSEGUEDA12/15/2025205427*MAIN12/18/2025 309 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 37/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 604 STORM SEWER UTILITY 52.04 000020120UB refund for account: 304-0315-00-01MARJORIE SCOTT12/15/2025205429*MAIN12/18/2025 22.05 000020120UB refund for account: 313-0330-00-01MARK BACKLUND12/15/2025205430*MAIN12/18/2025 ** VOIDED **UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205436*MAIN12/18/2025 6.09 000020120UB refund for account: 206-0525-00-01MIKE & KRISTIN BLOOMBERG12/15/2025205440*MAIN12/18/2025 7.18 000020120UB refund for account: 310-0145-00-03NICHOLAS MOONEY12/15/2025205446*MAIN12/18/2025 9.32 000020120UB refund for account: 110-0405-00-02PAIGE BEAUBINENT12/15/2025205455*MAIN12/18/2025 6.10 000020120UB refund for account: 109-0445-00-01PHILLIP HALL12/15/2025205459*MAIN12/18/2025 33.29 960043210120425 10013125POPP.COM INC992901515205460*#MAIN12/18/2025 46.35 000020120UB refund for account: 314-0065-00-02SHARRON MORSE12/15/2025205474*MAIN12/18/2025 18.04 000020120UB refund for account: 102-0355-00-01SHIRLEY BERNHAGEN12/15/2025205476*MAIN12/18/2025 40.89 000020120UB refund for account: 213-0125-00-04STEVEN & BARB JOHNSON12/15/2025205481*MAIN12/18/2025 13.81 000020120UB refund for account: 103-0720-00-04THOMAS BUI12/15/2025205485*MAIN12/18/2025 3.27 000020120UB refund for account: 204-0430-00-01TIM SMITH12/15/2025205486*MAIN12/18/2025 78.76 96004381051-0010836533-8XCEL ENERGY (N S P)1236301452205501*#MAIN12/18/2025 (8.76)96004381051-0010836533-81236301452 70.00 CHECK MAIN 205501 TOTAL FOR FUND 604: 34.67 960043810SOLAR POWERCORNILLIE 2 COMMUNITY SOLAR19484205503*#MAIN12/18/2025 3.33 000020120UB refund for account: 109-0050-00-01MICHAEL NOVITSKY12/15/2025205504*MAIN12/18/2025 310 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 38/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 604 STORM SEWER UTILITY 673.11 Total for fund 604 STORM SEWER UTILITY 311 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 53/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 651 WATER CONSTRUCTION FUND ** VOIDED **40TH AVE UTILITY IMPROVEMENTSA-1 EXCAVATING1205331*MAIN12/18/2025 ** VOIDED **40TH AVE UTILITY IMPROVEMENTS2 480,233.00 96994518540TH AVE UTILITY IMPROVEMENTSA-1 EXCAVATING12630(A)*MAIN12/18/2025 33,495.00 96994518540TH AVE UTILITY IMPROVEMENTS2 513,728.00 CHECK MAIN 2630(A) TOTAL FOR FUND 651: 513,728.00 Total for fund 651 WATER CONSTRUCTION FUND 312 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 54/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 652 SEWER CONSTRUCTION FUND ** VOIDED **40TH AVE UTILITY IMPROVEMENTSA-1 EXCAVATING1205331*MAIN12/18/2025 ** VOIDED **40TH AVE UTILITY IMPROVEMENTS2 ** VOIDED **40TH AVE UTILITY IMPROVEMENTS2 98,488.95 96994518540TH AVE UTILITY IMPROVEMENTSA-1 EXCAVATING12630(A)*MAIN12/18/2025 43,638.00 96994518540TH AVE UTILITY IMPROVEMENTS2 239,195.63 96994518540TH AVE UTILITY IMPROVEMENTS2 381,322.58 CHECK MAIN 2630(A) TOTAL FOR FUND 652: 381,322.58 Total for fund 652 SEWER CONSTRUCTION FUND 313 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 55/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 701 CENTRAL GARAGE 125.00 995043050PEST CONTROL-PW 112125ADAM'S PEST CONTROL, INC4298881205333*#MAIN12/18/2025 116.97 995044020MONITORING 0126-0326 MSCASSET MANAGEMENT SYSTEMS INC12405191205341*#MAIN12/18/2025 729.54 995043810SOLAR POWERCARLSON COMMUNITY SOLAR LLC19483205358*#MAIN12/18/2025 876.00 000014120PURUSCHAMBERLAIN OIL COMPANY INC531274-00205361MAIN12/18/2025 826.00 000014120PURUS532369-00 (876.00)000014120PURUS - REFUND INV #531274-00532368-00 826.00 CHECK MAIN 205361 TOTAL FOR FUND 701: 63.60 995042172UNIFORM RENTAL 112125CINTAS INC4250788012205362*#MAIN12/18/2025 117.53 995042172UNIFORM RENTAL 1201254251451512 63.60 995042172UNIFORM RENTAL 1208254252325073 244.73 CHECK MAIN 205362 TOTAL FOR FUND 701: 851.60 000014120FIELD REPAIRCUMMINS INCE4-251149551205370MAIN12/18/2025 137.26 000014120BLADES, WASHERS, BOLTS CUSHMAN MOTOR CO INC212707205371MAIN12/18/2025 67.40 000014120HYDRAULIC HOSEFLEETPRIDE INC130494194205390MAIN12/18/2025 328.00 000014120FILTERS130716773 187.64 000014120FILTERS130716750 583.04 CHECK MAIN 205390 TOTAL FOR FUND 701: 2,482.14 000014120WIREGRAYBAR ELECTRIC INC9351146323205395MAIN12/18/2025 16.54 995042171SCREWS, BITSHOME DEPOT #28028011549205403*#MAIN12/18/2025 (1.24)995042171SCREWS, BITS8011549 37.94 995042171SCREWS, BITS8011572 53.24 CHECK MAIN 205403 TOTAL FOR FUND 701: 1,958.86 995042010METRIC BOLT STARTER KIT, WASHERSKIMBALL MIDWEST103700788205414MAIN12/18/2025 (1,800.36)995042010RTN METRIC BOLT STARTER KIT103992072 158.50 CHECK MAIN 205414 TOTAL FOR FUND 701: 224.91 0000141202" PIVOT SHAFT, SLOTTED NUTLITTLE FALLS MACHINE INC374896205421MAIN12/18/2025 314 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 56/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 701 CENTRAL GARAGE 3,271.08 0000141101000 GAL DYED DIESEL FUELMANSFIELD OIL COMPANY27216960205428MAIN12/18/2025 6,456.22 0000141103000 GAL UNLEADED FUEL27216888 9,727.30 CHECK MAIN 205428 TOTAL FOR FUND 701: 184.76 995042173HI-VIS RAIN JACKETSMCCLELLAN SALES INC024015205433*#MAIN12/18/2025 18.12 995042171DISTILLED WATER, SPRING WATERMENARDS CASHWAY LUMBER-FRIDLEY40532205435*#MAIN12/18/2025 183.96 000014120KIT-TPMIDWAY FORD95168205438MAIN12/18/2025 61.70 000014120HOSE/NOZZZLE KIT915693 245.66 CHECK MAIN 205438 TOTAL FOR FUND 701: 453.78 995044000ANNUAL CRANE INSPECTIONSMIDWEST OVERHEAD CRANE192160205439MAIN12/18/2025 83.07 000014120CARBURETOR, GASKETMINNEAPOLIS SAW CO INC202274205443*#MAIN12/18/2025 1,461.00 995044020HEATING REPAIR-MSCNORTHLAND REFRIGERATION INCORPORATE7007205449*#MAIN12/18/2025 573.59 995043810SOLAR POWERONSITE PARTNERS PROJECTCO, LLCINV - 1362205454*#MAIN12/18/2025 2.22 995043210112625 - 10013121POPP.COM INC992899971205460*#MAIN12/18/2025 20.00 995043250DATA PLAN 1125PRECISE MRM LLCIN200-2009351205462*#MAIN12/18/2025 50.95 995042171PAINTSHERWIN WILLIAMS03142150171225205475MAIN12/18/2025 362.78 995042171CABLE TIE, DUPLEX PARALLEL WIRE, CROSS LINKED WIRE, CONNECTORTERMINAL SUPPLY CO, INC72570-00205483MAIN12/18/2025 572.23 995042171TP, GLOVES, TOWELS, CAN LINERS, SOAPTRIO SUPPLY COMPANY INC1062854205488MAIN12/18/2025 306.75 000014120BEARINGSTULL BEARINGS INC10112PE205489MAIN12/18/2025 725.00 000014120UNDERCOATINGZIEBART OF MINNESOTA INC25612205502MAIN12/18/2025 49.10 000014120RESISTORMAC QUEEN EQUIPMENT LLCP688432625(A)MAIN12/18/2025 649.60 000014120LIGHT BARS AND STROBEJP111925-41 698.70 CHECK MAIN 2625(A) TOTAL FOR FUND 701: 315 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 57/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 701 CENTRAL GARAGE 22,018.84 Total for fund 701 CENTRAL GARAGE 316 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 58/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 705 FACILITIES MAINTENANCE 20.00 997043211DATA PLAN 1125PRECISE MRM LLCIN200-2009351205462*#MAIN12/18/2025 20.00 Total for fund 705 FACILITIES MAINTENANCE 317 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 59/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 720 INFORMATION TECHNOLOGY 5.82 998043210112625 - 10013121POPP.COM INC992899971205460*#MAIN12/18/2025 1,291.53 998043050NETWORK ENGINEERING CONSULTANT 100825-112225POSITIVE SERVICES LLC20251201205461MAIN12/18/2025 1,297.35 Total for fund 720 INFORMATION TECHNOLOGY 318 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 60/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 887 FLEX BENEFIT FUND 53.35 925043050COBRA ADMIN 1125; RETIREE BILLING 1125; PARTICIPATION FEE 1225BENEFIT EXTRAS, INC.1477647205348*#MAIN12/18/2025 53.35 Total for fund 887 FLEX BENEFIT FUND '#'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE DEPARTMENT '*'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE FUND 2,048,529.82 TOTAL - ALL FUNDS 319 Item 21. StatusDepositCheck AmountGrossNameCheck NumberBankCheck Date DirectPhysicalCheck For Check Dates 11/29/2025 to 12/12/2025 12/15/2025 09:30 AM Check Register Report For City Of Columbia Heights Page 1 of 1 Open0.00343.88343.88MN CHILD SUPPORT PAYMENT CENTE 101082PR12/12/2025 Open0.001,460.001,460.00LELS #311 OFFICERS UNION 101083PR12/12/2025 Open0.00511.00511.00LELS #342 SERGEANT UNION 101084PR12/12/2025 Open0.001,815.241,815.24MSRS MNDCP PLAN EFT1734PR12/12/2025 Open0.00150.00150.00COL HTS LOCAL 1216 EFT1735PR12/12/2025 Open0.00280.00280.00COLHTS FIREFIGHTER ASSN EFT1736PR12/12/2025 Open0.008,967.788,967.78HSA BANK EFT1737PR12/12/2025 Open0.0080.0080.00PMA UNION DUES EFT1738PR12/12/2025 Open0.00157.00157.00COL HGTS POLICE ASSN EFT1739PR12/12/2025 Open0.00120,092.35120,092.35IRS EFT1740PR12/12/2025 Open0.003,494.143,494.14MISSION SQUARE 401 (ROTH) EFT1741PR12/12/2025 Open0.0022,009.1222,009.12MISSION SQUARE 457(B) EFT1742PR12/12/2025 Open0.00904.61904.61MISSION SQUARE RHS EFT1743PR12/12/2025 Open0.00108,489.03108,489.03PERA 397400 EFT1744PR12/12/2025 Open0.0025,846.1325,846.13STATE OF MN TAX EFT1745PR12/12/2025 Open0.0030.9430.94IRS EFT1746PR12/12/2025 Open0.0019.1919.19PERA 397400 EFT1747PR12/12/2025 14 3 Total Check Stubs: Total Physical Checks: 0.00294,650.41294,650.41Number of Checks: 017Totals: 320 Item 21. StatusDepositCheck AmountGrossNameCheck NumberBankCheck Date DirectPhysicalCheck For Check Dates 12/13/2025 to 12/26/2025 01/05/2026 11:29 AM Check Register Report For City Of Columbia Heights Page 1 of 1 Open0.00665.00665.00UNION 49 101090PR12/26/2025 Open0.00343.88343.88MN CHILD SUPPORT PAYMENT CENTE 101091PR12/26/2025 Open0.006,084.776,084.77SUN LIFE FINANCIAL - DENTAL INSURANCE 101092PR12/26/2025 Open0.002,513.002,513.00MEDICA HEALTH PLANS 101093PR12/26/2025 Open0.00359.00359.00MEDICA 101094PR12/26/2025 Open0.00640.00640.00NCPERS GROUP LIFE INS C/O MBR BEN 101095PR12/26/2025 Open0.002,430.342,430.34SUN LIFE FINANCIAL - LONG TERM DISABILI 101096PR12/26/2025 Open0.001,875.731,875.73SUN LIFE FINANCIAL - LIFE INSURANCE 101097PR12/26/2025 Open0.001,326.761,326.76SUN LIFE FINANCIAL - SHORT TERM DISABIL 101098PR12/26/2025 Open0.00607.36607.36FIDELITY SECURITY LIFE INSURANCE COMPAN 101099PR12/26/2025 Open0.001,056.901,056.90SUN LIFE FINANCIAL - DENTAL INSURANCE 101100PR12/26/2025 Open0.001,815.241,815.24MSRS MNDCP PLAN EFT1748PR12/26/2025 Open0.00150.00150.00COL HTS LOCAL 1216 EFT1749PR12/26/2025 Open0.001,008.501,008.50AFSCME COUNCIL 5 EFT1750PR12/26/2025 Open0.009,207.789,207.78HSA BANK EFT1751PR12/26/2025 Open0.00157.00157.00COL HGTS POLICE ASSN EFT1752PR12/26/2025 Open0.00115,724.38115,724.38IRS EFT1753PR12/26/2025 Open0.003,494.143,494.14MISSION SQUARE 401 (ROTH) EFT1754PR12/26/2025 Open0.0021,536.3021,536.30MISSION SQUARE 457(B) EFT1755PR12/26/2025 Open0.00904.61904.61MISSION SQUARE RHS EFT1756PR12/26/2025 Open0.00106,941.16106,941.16PERA 397400 EFT1757PR12/26/2025 Open0.0024,753.7024,753.70STATE OF MN TAX EFT1758PR12/26/2025 11 11 Total Check Stubs: Total Physical Checks: 0.00303,595.55303,595.55Number of Checks: 022Totals: 321 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 39/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 205.00 000014500121625 INV56 BREWING LLC5630668205329MAIN12/18/2025 113.30 000014500121525 INVAM CRAFT SPIRITS SALES& MRKTNG21862205338#MAIN12/18/2025 3.00 979142199121525 INV21862 116.30 CHECK MAIN 205338 TOTAL FOR FUND 609: 559.50 000014500121225 INVAMERICAN BOTTLING COMPANY4849906565205339MAIN12/18/2025 116.97 979144020MONITORING 0126-0326 TV1ASSET MANAGEMENT SYSTEMS INC12405251205341*#MAIN12/18/2025 116.97 979244020MONITORING 0126-0326 TV212405252 233.94 CHECK MAIN 205341 TOTAL FOR FUND 609: 307.00 000014500120725 INVBARREL THEORY BEER COMPANYBT-07561205345MAIN12/18/2025 232.00 000014500121425 INVBT-07608 539.00 CHECK MAIN 205345 TOTAL FOR FUND 609: 62.00 000014500120425 INVBROKEN CLOCK BREWING COOP10478205352MAIN12/18/2025 184.66 9793438306402970054-5CENTERPOINT ENERGY6402970054-5205359*#MAIN12/18/2025 113.60 000014500120325 INVCRYSTAL SPRINGS ICE LLC02-503263205369#MAIN12/18/2025 250.40 000014500111925 INV02-503182 191.04 000014500121725 INV02-503337 4.00 979142199120325 INV02-503263 4.00 979142199111925 INV02-503182 4.00 979242199121725 INV02-503337 567.04 CHECK MAIN 205369 TOTAL FOR FUND 609: 310.00 000014500120325 INVDANGEROUS MAN BREWING CO LLCIN-7714205372MAIN12/18/2025 184.00 000014500121225 INVIN-7795 494.00 CHECK MAIN 205372 TOTAL FOR FUND 609: 236.96 000014500120225 INVDUAL CITIZEN BREWING COMPANYPLATO5322205376MAIN12/18/2025 1,306.60 979143420FREQUENCEDISPLAY/GEO/PREROLL 120725ECM PUBLISHERS INC1077171205378*#MAIN12/18/2025 1,028.60 979243420FREQUENCEDISPLAY/GEO/PREROLL 1207251077171 444.80 979343420FREQUENCEDISPLAY/GEO/PREROLL 1207251077171 2,780.00 CHECK MAIN 205378 TOTAL FOR FUND 609: 322 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 40/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 180.00 000014500120125 INVEMERALD ELEMENTS4875205381MAIN12/18/2025 1,020.00 000014500120925 INVGLOBAL RESERVE LLCORD-21916205392MAIN12/18/2025 1,038.00 000014500120925 INVORD-21915 432.00 000014500121525 INVORD-22085 2,490.00 CHECK MAIN 205392 TOTAL FOR FUND 609: 402.00 000014500121025 INVGRAPE BEGINNINGS INCMN00176492205394#MAIN12/18/2025 2.00 979142199121025 INVMN00176492 404.00 CHECK MAIN 205394 TOTAL FOR FUND 609: 1,075.18 000014500121525 INVGREAT LAKES COCA-COLA DISTRBTN50192211020205396MAIN12/18/2025 1,664.36 000014500121525 INV50192211027 (41.59)000014500121525 INV50192211026 2,697.95 CHECK MAIN 205396 TOTAL FOR FUND 609: 509.45 000014500112825 INVHOHENSTEINS INC881951205402MAIN12/18/2025 2,951.00 000014500120525 INV883666 321.75 000014500121225 INV885828 4,118.46 000014500121125 INV885491 3,081.45 000014500120425 INV883515 1,741.10 0000145001212225 INV885634 12,723.21 CHECK MAIN 205402 TOTAL FOR FUND 609: 104.48 000014500120525 INVINSIGHT BREWING COMPANY, LLC28358205407MAIN12/18/2025 5,711.42 000014500112825 INVM AMUNDSON CIGAR & CANDY CO LLP414467205425MAIN12/18/2025 885.00 000014500120525 INVMCDONALD DISTRIBUTING CO837868205434MAIN12/18/2025 1,043.00 000014500120525 INV837937 286.00 000014500121225 INV838940 2,214.00 CHECK MAIN 205434 TOTAL FOR FUND 609: 4,337.57 979344020WALK IN COOLER REPAIR TV3NORTHLAND REFRIGERATION INCORPORATE7061205449*#MAIN12/18/2025 10.62 979142000BAGS, TOWELS, SOAP, PENS, 409 CLEANEROFFICE DEPOT448625067001205451#MAIN12/18/2025 31.20 979142171BAGS, TOWELS, SOAP, PENS, 409 CLEANER448625067001 323 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 41/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 58.96 979242171BAGS, TOWELS, SOAP, PENS, 409 CLEANER448625067001 18.18 979342171BAGS, TOWELS, SOAP, PENS, 409 CLEANER448625067001 118.96 CHECK MAIN 205451 TOTAL FOR FUND 609: 76.00 000014500120425 INVOLIPHANT BREWING LLCIN-4803205452MAIN12/18/2025 621.00 000014500120425 INVPAUSTIS & SONS WINE COMPANY282315205458#MAIN12/18/2025 384.00 000014500120925 INV282696 7.50 979142199120925 INV282696 10.50 979242199120425 INV282315 1,023.00 CHECK MAIN 205458 TOTAL FOR FUND 609: 46.47 979143210112625 - 10013121POPP.COM INC992899971205460*#MAIN12/18/2025 19.89 979243210112625 - 10013121992899971 9.32 979343210112625 - 10013121992899971 75.68 CHECK MAIN 205460 TOTAL FOR FUND 609: 19.84 979142171120125 WATERPREMIUM WATERS INC311178258205463*#MAIN12/18/2025 9.36 979142171113025 COOLER RENTALS311180179 14.88 979142171121525 WATER311210980 4.68 979242171113025 COOLER RENTAL311180180 14.88 979242171121125 WATER311205907 4.68 979342171113025 COOLER RENTAL311180181 9.92 979342171121525 WATER311210974 78.24 CHECK MAIN 205463 TOTAL FOR FUND 609: 115.67 000014500121625 INVPRYES BREWING COMPANY LLC-W-112542205464MAIN12/18/2025 580.25 000014500121625 INVW-112551 442.17 000014500121625 INVW-112528 1,138.09 CHECK MAIN 205464 TOTAL FOR FUND 609: 584.10 000014500120525 INVRED BULL DISTRIBUTION CO INC2030431659205467MAIN12/18/2025 218.80 000014500121125 INV5020354639 374.10 000014500121225 INV2030941499 1,177.00 CHECK MAIN 205467 TOTAL FOR FUND 609: 193.06 979144020PREVENT MAINT 1125 TV1SCHINDLER ELEVATOR CORP INC4607323053205473*#MAIN12/18/2025 324 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 42/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 84.73 979142000KLEENEX, COPY PAPER, BATTERIES, PAPER PADSSTAPLES ADVANTAGE6048522719205480#MAIN12/18/2025 23.43 979142171KLEENEX, COPY PAPER, BATTERIES, PAPER PADS6048522719 42.04 979242171KLEENEX, COPY PAPER, BATTERIES, PAPER PADS6048522719 37.15 979342000KLEENEX, COPY PAPER, BATTERIES, PAPER PADS6048522719 12.18 979342171KLEENEX, COPY PAPER, BATTERIES, PAPER PADS6048522719 (0.46)979342171KLEENEX, COPY PAPER, BATTERIES, PAPER PADS6048522719 199.07 CHECK MAIN 205480 TOTAL FOR FUND 609: 135.00 979144020LAWN SPRINKLERS WINTERIZATION-TV1UPPER MISSISSIPPI IRRIGATION LLCDC12205491*#MAIN12/18/2025 135.00 979244020LAWN SPRINKLERS WINTERIZATION-TV2DC11 270.00 CHECK MAIN 205491 TOTAL FOR FUND 609: 342.00 000014500121125 INVVENN BREWING COMPANY11047205493MAIN12/18/2025 275.00 000014500121725 INV11101 617.00 CHECK MAIN 205493 TOTAL FOR FUND 609: 192.40 979144020120225 MOPS,MATS,TOWELSVESTIS SERVICES. LLC2500849505205494#MAIN12/18/2025 138.33 979144020120925 MOPS,MATS,TOWELS2500855333 138.33 979144020121625 MOPS,MATS,TOWELS2500861025 181.28 979244020121125 MOPS,MATS,TOWELS2500857992 122.22 979344020120425 MOPS,MATS,TOWELS2500851731 122.22 979344020121125 MOPS,MATS,TOWELS2500857936 894.78 CHECK MAIN 205494 TOTAL FOR FUND 609: 1,000.25 000014500120425 INVVINOCOPIA INC0386237-IN205495#MAIN12/18/2025 1,067.00 000014500120425 INV0386236-IN 1,797.00 000014500121125 INV0386755-IN 16.50 979142199120425 INV0386237-IN 2.50 979142199121125 INV0386755-IN 16.00 979242199120425 INV0386236-IN 3,899.25 CHECK MAIN 205495 TOTAL FOR FUND 609: 560.21 97934381051-4436024-5XCEL ENERGY (N S P)1235530809205501*#MAIN12/18/2025 (46.62)97934381051-4436024-51235530809 91.70 97934381051-0014068181-71235622516 (2.63)97934381051-0014068181-71235622516 325 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 43/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 602.66 CHECK MAIN 205501 TOTAL FOR FUND 609: 128.50 000014500121225 INVARTISAN BEER COMPANY38178092616(A)MAIN12/18/2025 574.80 000014500121225 INV3817808 128.50 000014500120525 INV3816306 464.60 000014500120525 INV3816305 1,228.00 000014500121225 INV3817810 1,932.05 000014500121625 INV3818165 (160.35)000014500120925 INV439171 4,296.10 CHECK MAIN 2616(A) TOTAL FOR FUND 609: 65.12 000014500120325 INVBELLBOY BAR SUPPLY01105893002617(A)*#MAIN12/18/2025 46.80 000014500120325 INV0110588300 223.16 000014500121025 INV0110617500 238.00 979142171120325 INV0110589300 54.00 979142171121025 INV0110617500 148.00 979242171120325 INV0110588300 74.00 979342171120325 INV0110591200 71.55 979342171120325 INV0110591200 920.63 CHECK MAIN 2617(A) TOTAL FOR FUND 609: 3,922.50 000014500120325 INVBELLBOY CORPORATION02097902002618(A)#MAIN12/18/2025 793.95 000014500120325 INV0209790600 700.00 000014500121025 INV0300539300 3,025.00 000014500120325 INV0209790500 2,967.45 000014500121025 INV0209866500 47.00 979142199120325 INV0209790200 12.00 979242199121025 INV0300539300 53.00 979242199120325 INV0209790500 10.00 979342199120325 INV0209790600 11,530.90 CHECK MAIN 2618(A) TOTAL FOR FUND 609: 168.80 000014500121025 INV 700297717BREAKTHRU BEVERAGE MN BEER LLC1246667282620(A)MAIN12/18/2025 58.70 000014500121025 INV 700297782124667738 8,341.45 000014500121025 INV 700297782124666732 630.46 000014500112625 INV 700297736124481415 295.05 000014500120425 INV 700297736124584092 11,928.10 000014500112625 INV 700297736124481413 326 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 44/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 3,616.95 000014500120425 INV 700297736124584091 22,447.97 000014500112025 INV 700297736124378944 11,522.45 000014500102925 INV 700297736124007610 490.05 000014500112025 INV 700297736124378166 68.55 000014500112625 INV 700297736124481414 184.80 000014500112625 INV 700297736124483224 13,694.27 000014500120325 INV 700297717124555785 264.00 000014500120325 INV 700297717124557195 450.55 000014500120325 INV 700297717124555786 2,202.00 000014500120325 INV 700297782124555863 29.35 000014500120325 INV 700297782124555862 1,130.48 000014500121025 INV 700297717124666729 15,093.90 000014500121025 INV 700297717124666727 307.85 000014500121725 INV 700297717124783448 71.75 000014500121125 INV 700297736124694624 11,688.25 000014500121125 INV 700297736124694623 (21.74)000014500120225 INV 700297736414231583 (29.35)000014500120525 INV 700297736414247953 (53.00)000014500120225 INV 700297736414231582 (5.30)000014500120525 INV 700297736414249201 (1.81)000014500112125 INV 700297736414197084 (13.85)000014500112125 INV 700297736414197083 (19.70)000014500112125 INV 700297736414197082 (30.75)000014500112125 INV 700297736414197081 (298.40)000014500112125 INV 700297736414197017 (79.20)000014500110525 INV 700297736414142044 (19.60)000014500112025 INV 700297736414193754 (23.00)000014500112125 INV 700297736414197016 (52.80)000014500120425 INV 700297717414241942 (19.24)000014500120425 INV 700297717414242759 (21.74)000014500121525 INV 700297717414282432 (86.40)000014500121525 INV 700297717414282431 (138.45)000014500121625 INV 700297717414286219 (34.61)000014500121625 INV 700297717414286220 (16.20)000014500121225 INV 700297736414272110 103,720.59 CHECK MAIN 2620(A) TOTAL FOR FUND 609: 526.50 000014500120525 INV 700297717BREAKTHRU BEVERAGE MN W&S LLC1246139422621(A)#MAIN12/18/2025 2,700.00 000014500120525 INV 700297717124613941 2,700.00 000014500120525 INV 700297717124613937 888.00 000014500120525 INV 700297717124613943 327 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 45/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 8,253.27 000014500120525 INV 700297717124613938 255.00 000014500112625 INV 700297736124483715 1,237.50 000014500120525 INV 700297736124613947 405.90 000014500120525 INV 700297736124613946 96.00 000014500120525 INV 700297736124613944 512.00 000014500120525 INV 700297736124613945 432.00 000014500120525 INV 700297736124610627 3,214.01 000014500121225 INV 700297717124725120 1,624.00 000014500121225 INV 700297717124725122 812.00 000014500121225 INV 700297717124725121 603.87 000014500121025 INV 700297717124669650 (81.20)000014500121625 INV414285851 2.49 979142199120525 INV 700297717124613942 34.50 979142199120525 INV 700297717124613941 34.50 979142199120525 INV 700297717124613937 16.10 979142199120525 INV 700297717124613943 53.28 979142199120525 INV 700297717124613938 27.60 979142199121225 INV 700297717124725120 25.30 979142199121225 INV 700297717124725122 12.65 979142199121225 INV 700297717124725121 1.16 979142199121025 INV 700297717124669650 (1.15)979142199121625 INV414285851 1.15 979242199112625 INV 700297736124483715 32.20 979242199120525 INV 700297736124613947 6.90 979242199120525 INV 700297736124613946 1.15 979242199120525 INV 700297736124613944 10.35 979242199120525 INV 700297736124613945 2.30 979242199120525 INV 700297736124610627 24,439.33 CHECK MAIN 2621(A) TOTAL FOR FUND 609: 1,036.55 000014500120325 INVCAPITOL BEVERAGE SALES LP32228892622(A)MAIN12/18/2025 2,065.55 000014500121025 INV3226052 2,937.30 000014500121025 INV3226081 3,303.20 000014500121125 INV3226567 2,127.45 000014500120425 INV3223566 6,604.45 000014500121725 INV3229136 (39.20)000014500120325 INV3222888 (13.33)000014500120425 INV3223565 (84.50)000014500121725 INV3229135 (30.00)000014500111925 INV32071263 328 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 46/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 17,907.47 CHECK MAIN 2622(A) TOTAL FOR FUND 609: 121.50 000014500112625 INVJOHNSON BROTHERS LIQUOR CO.29355552624(A)#MAIN12/18/2025 1,660.49 000014500112625 INV2935554 1,527.90 000014500120325 INV2938743 568.21 000014500120325 INV2938745 201.00 000014500120325 INV2938747 56.00 000014500120325 INV2940014 109.50 000014500120325 INV2940013 990.00 000014500120325 INV2938748 256.00 000014500112625 INV2935556 882.00 000014500120325 INV2938746 1,049.50 000014500120325 INV2940012 182.52 000014500120325 INV2940011 460.24 000014500120525 INV2941143 30.00 000014500120525 INV2941144 98.35 000014500120525 INV2941146 109.70 000014500120525 INV2941149 620.25 000014500120525 INV2941151 806.00 000014500120525 INV2941150 166.30 000014500120525 INV2941155 316.00 000014500120525 INV2941153 976.00 000014500120525 INV2941147 556.00 000014500120525 INV2941154 1,703.20 000014500120325 INV2938749 926.50 000014500120325 INV2938744 752.00 000014500120525 INV2941159 620.25 000014500120525 INV2941160 712.00 000014500120525 INV2941158 460.68 000014500120525 INV2941157 90.00 000014500120525 INV2941145 180.00 000014500120525 INV2941156 475.00 000014500120425 INV2940016 164.00 000014500120425 INV2940017 159.05 000014500120325 INV2938754 224.00 000014500120325 INV2938753 371.00 000014500120325 INV2938752 882.00 000014500120325 INV2938751 162.60 000014500120325 INV2938750 533.34 000014500121125 INV2945100 576.00 000014500121125 INV2945099 329 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 47/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 99.00 000014500121125 INV2945098 1,675.06 000014500121025 INV2943874 1,696.85 000014500121025 INV2943872 99.40 000014500120525 INV2941152 720.00 000014500121225 INV2946290 357.60 000014500121225 INV2946292 3,558.75 000014500121225 INV2946291 387.60 000014500121125 INV2945106 647.73 000014500121125 INV2945105 179.80 000014500121125 INV2945104 648.20 000014500121125 INV2945103 1,480.50 000014500121125 INV2945102 135.15 000014500121125 INV2945101 11.36 979142199120325 INV2938743 4.26 979142199120325 INV2938745 2.84 979142199120325 INV2940014 2.84 979142199120325 INV2940013 10.65 979142199120325 INV2938746 21.30 979142199120325 INV2940012 1.42 979142199120325 INV2940011 4.26 979142199120525 INV2941143 1.42 979142199120525 INV2941144 2.84 979142199120525 INV2941146 1.42 979142199120525 INV2941149 8.52 979142199120525 INV2941151 9.94 979142199120525 INV2941150 14.20 979142199120525 INV2941147 4.26 979142199121125 INV2945100 8.52 979142199121125 INV2945099 1.42 979142199121125 INV2945098 13.49 979142199121025 INV2943874 34.20 979142199121025 INV2943872 2.84 979142199121225 INV2946290 5.68 979142199121225 INV2946292 36.21 979142199121225 INV2946291 7.10 979142199121125 INV2945106 4.26 979142199121125 INV2945105 7.10 979142199121125 INV2945104 13.49 979142199121125 INV2945103 12.78 979142199121125 INV2945102 4.26 979142199121125 INV2945101 330 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 48/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 1.42 979242199112625 INV2935555 11.36 979242199112625 INV2935554 5.68 979242199112625 INV2935556 11.36 979242199120325 INV2938749 7.10 979242199120325 INV2938744 9.94 979242199120525 INV2941159 8.52 979242199120525 INV2941160 8.52 979242199120525 INV2941158 2.84 979242199120525 DEL2941148 8.52 979242199120525 INV2941157 1.42 979242199120525 INV2941145 1.42 979242199120525 INV2941156 14.20 979242199120425 INV2940016 4.26 979242199120425 INV2940017 4.26 979242199120325 INV2938754 7.10 979242199120325 INV2938753 5.68 979242199120325 INV2938752 10.65 979242199120325 INV2938751 1.42 979242199120325 INV2938750 1.42 979342199120325 INV2938747 14.20 979342199120325 INV2938748 2.84 979342199120525 INV2941155 5.68 979342199120525 INV2941153 8.52 979342199120525 INV2941154 32,831.93 CHECK MAIN 2624(A) TOTAL FOR FUND 609: 102.90 000014500112625 INVPHILLIPS WINE & SPIRITS INC50865922627(A)#MAIN12/18/2025 47.25 000014500112625 INV5086591 120.00 000014500112625 INV5086590 484.00 000014500112625 INV5086589 399.60 000014500120525 INV5090566 435.45 000014500120525 INV5090565 66.00 000014500120525 INV5090564 700.00 000014500120525 INV5090563 80.00 000014500120525 INV5090561 528.00 000014500120525 INV5090560 171.00 000014500120525 INV5090567 319.55 000014500120525 INV5090573 220.00 000014500120525 INV5090572 51.45 000014500120525 INV5090571 1,125.00 000014500120525 INV5090570 331 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 49/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 312.75 000014500103125 INV5071755 707.02 000014500120525 INV5090579 504.00 000014500120525 INV5090578 635.02 000014500120525 INV5090577 225.00 000014500120525 INV5090576 40.00 000014500120525 INV5090575 352.00 000014500120525 INV5090574 67.50 000014500120525 INV5090568 406.00 000014500120525 INV5090562 334.20 000014500121225 INV5094390 88.00 000014500121225 INV5094389 206.40 000014500121225 INV5094388 152.50 000014500121225 INV5094387 1,459.50 000014500121225 INV5094386 308.70 000014500121225 INV5094385 484.00 000014500121225 INV5094383 128.00 000014500121225 INV5094384 441.00 000014500121225 INV5094398 5.68 979142199120525 INV5090566 5.68 979142199120525 INV5090565 2.84 979142199120525 INV5090564 7.81 979142199120525 INV5090563 2.84 979142199120525 INV5090561 17.04 979142199120525 INV5090560 5.68 979142199120525 INV5090567 4.26 979142199120525 INV5090571 35.50 979142199120525 INV5090570 9.94 979142199103125 INV5071755 2.84 979142199120525 INV5090569 1.42 979142199121025 DEL121025 INV 5.68 979142199120525 INV5090568 5.68 979142199121225 INV5094390 1.42 979142199121225 INV5094389 7.10 979142199121225 INV5094388 8.52 979142199121225 INV5094387 21.30 979142199121225 INV5094386 8.52 979142199121225 INV5094385 15.62 979142199121225 INV5094383 2.84 979142199121225 INV5094384 2.84 979242199112625 INV5086592 1.42 979242199112625 INV5086591 332 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 50/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 4.26 979242199112625 INV5086590 21.30 979242199112625 INV5086589 11.36 979242199120525 INV5090579 6.39 979242199120525 INV5090578 7.10 979242199120525 INV5090577 7.10 979242199120525 INV5090576 1.42 979242199120525 INV5090575 11.36 979242199120525 INV5090574 8.52 979342199120525 INV5090573 7.10 979342199120525 INV5090572 11,970.17 CHECK MAIN 2627(A) TOTAL FOR FUND 609: 770.80 000014500112625 INVSOUTHERN GLAZER'S26974232628(A)#MAIN12/18/2025 882.00 000014500120425 INV2699808 882.00 000014500120425 INV2699809 836.90 000014500120425 INV2699810 770.80 000014500112625 INV2697295 269.96 000014500120425 INV2699801 369.94 000014500120425 INV2699803 671.60 000014500120425 INV2699804 362.50 000014500120425 INV2699805 566.85 000014500120425 INV2699806 143.97 000014500120425 INV2699807 64.00 000014500120425 INV2699814 204.00 000014500120425 INV2699815 110.28 000014500120425 INV2699943 182.50 000014500112625 INV2697297 148.00 000014500112625 INV2697298 402.10 000014500112625 INV2697299 1,781.46 000014500112625 INV2697300 2,281.25 000014500112625 INV2697302 263.46 000014500112625 INV2697301 704.54 000014500112625 INV2697304 920.90 000014500112625 INV2697305 834.00 000014500120425 INV2699816 912.96 000014500120425 INV2699811 566.95 000014500120425 INV2699812 812.82 000014500120425 INV2699813 297.00 000014500103025 INV2686553 45.00 000014500112025 INV2694649 90.00 000014500112025 INV2694648 333 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 51/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 867.15 000014500112625 INV2697303 632.46 000014500120425 INV2699817 671.60 000014500120425 INV2699819 224.00 000014500120425 INV2699820 791.40 000014500120425 INV2699822 164.95 000014500120425 INV2699825 133.48 000014500120425 INV2699826 143.97 000014500120425 INV2699829 116.95 000014500120425 INV2699830 116.95 000014500120425 INV2699831 680.92 000014500120425 INV2699832 261.00 000014500121125 INV2702522 263.46 000014500121125 INV2702523 324.96 000014500121125 INV2702524 985.00 000014500121125 INV2702525 822.06 000014500121125 INV2702527 144.00 000014500121125 INV2702528 152.00 000014500121125 INV2702529 808.60 000014500120425 INV5132622 1,944.00 000014500120425 INV5132623 (126.00)000014500112025 INV9671523 6.40 979142199120425 INV2699808 6.40 979142199120425 INV2699809 6.40 979142199120425 INV2699810 10.24 979142199112625 INV2697295 6.40 979142199120425 DEL2699802 1.28 979142199120425 INV2699801 3.84 979142199120425 INV2699803 6.40 979142199120425 INV2699804 7.68 979142199120425 INV2699805 5.12 979142199120425 INV2699806 0.85 979142199120425 INV2699807 1.49 979142199120425 INV2699814 5.12 979142199120425 INV2699815 21.76 979142199120425 INV2699816 8.96 979142199120425 INV2699811 8.32 979142199120425 INV2699812 15.36 979142199120425 INV2699813 2.56 979142199121125 INV2702522 5.12 979142199121125 INV2702523 1.71 979142199121125 INV2702524 334 Item 21. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 52/60Page : 01/05/2026 11:31 AM User: heathers DB: Columbia Heights CHECK DATE FROM 12/12/2025 - 01/01/2026 AmountDeptAccountDescriptionPayeeInvoiceCheck #BankCheck Date Fund: 609 LIQUOR 21.76 979142199121125 INV2702525 19.20 979142199121125 INV2702527 5.12 979142199121125 INV2702528 1.49 979142199121125 INV2702529 6.40 979142199120425 INV5132622 11.52 979142199120425 INV5132623 1.92 979142199121125 DEL2702521 12.16 979142199121125 DEL2702526 0.64 979242199112025 DEL2694646 3.84 979242199112625 INV2697297 2.56 979242199112625 INV2697298 1.60 979242199112625 INV2697299 8.96 979242199112625 INV2697300 40.96 979242199112625 INV2697302 5.12 979242199112625 INV2697301 8.96 979242199112625 INV2697304 22.08 979242199112625 INV2697305 7.68 979242199103025 INV2686553 1.28 979242199112025 INV2694649 2.56 979242199112025 INV2694648 11.52 979242199112625 INV2697303 6.40 979242199120425 DEL2699818 8.96 979242199120425 INV2699817 6.40 979242199120425 INV2699819 1.31 979242199120425 INV2699820 11.52 979242199120425 INV2699822 1.28 979242199120425 INV2699825 0.64 979242199120425 INV2699826 0.85 979242199120425 INV2699829 1.92 979242199120425 INV2699830 1.92 979242199120425 INV2699831 10.24 979242199120425 INV2699832 10.24 979342199112625 INV2697423 6.40 979342199120425 DEL2699942 6.40 979342199120425 DEL2699944 2.56 979342199120425 INV2699943 27,677.23 CHECK MAIN 2628(A) TOTAL FOR FUND 609: 84,810.00 000020810NOVEMBER LIQUOR SALES TAXMINNESOTA DEPARTMENT OF REVENUE1-601-946-5922631(E)MAIN12/20/2025 367,308.17 Total for fund 609 LIQUOR 335 Item 21. ITEM: Consideration of Resolution 2026-007, Sale of Bond Series 2026A. Presenting Item: Mitchell Forney Community Development Director DEPARTMENT: Community Development BY/DATE: Mitchell Forney / January 12, 2026 CORE CITY STRATEGIES: _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking X Resilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND At its December 8, 2025, meeting, the city council adopted Resolution 2025-93 setting forth the January 12th, 2026, sale of bond series 2026A. The City’s municipal advisor, Ehlers Inc. will obtain interest rate proposals for these bond sales from the financial markets prior to the meeting. At the 6 pm council meeting, city staff and consultants will present verbal and written reports summarizing the proposals. Typically, a recommendation will be provided to the council to accept the lowest bid and affirm the sale. Included in the council packet is the draft of Resolutions 2026-007 prepared by the City’s bond counsel to accept the terms of the sale. Following the council’s action on this agenda item, the draft resolutions will be updated to reflect the actual proposal terms accepted. For additional reference, the repayment source and financing purpose for these two bond issues as detailed in December 8th, 2025, council meeting packet and are repeated here: Proposed refunding bond series 2026A will be repaid by funds from the private developer Alatus. This refunding bond replaces the outstanding bond series 2023A, to extend the time for Alatus to obtain permanent financing for their purchase of the former Rainbow shopping center property at 43rd and Central Ave NE. Until then, these bond issues are serving as temporary financing for that redevelopment. This bond series will not result in any additional special assessments or property taxes. This project is described more fully in various recent and upcoming EDA agenda items. STAFF RECOMMENDATION Staff recommend approval of resolution 2026-007. CITY COUNCIL MEETING AGENDA SECTION ITEMS FOR CONSIDERATION MEETING DATE JANUARY 12, 2026 336 Item 22. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-007, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-007, a resolution awarding the sale of taxable general obligation tax increment refunding bonds, series 2026a, in the original aggregate principal amount of $7,490,000; fixing their form and specifications; directing their execution and delivery; providing for their payment; authorizing the execution of documents in connection therewith; and providing for the payment of bonds refunded thereby. ATTACHMENT(S) 1. Resolution 2026-007 337 Item 22. 4924-8833-8565.14924-8833-8565.2 CITY OF COLUMBIA HEIGHTS, MINNESOTA RESOLUTION NO. 2026-_____ A RESOLUTION AWARDING THE SALE OF TAXABLE GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2026A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $_________7,490,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; PROVIDING FOR THEIR PAYMENT; AUTHORIZING THE EXECUTION OF DOCUMENTS IN CONNECTION THEREWITH; AND PROVIDING FOR THE PAYMENT OF BONDS REFUNDED THEREBY BE IT RESOLVED By the City Council of the City of Columbia Heights, Anoka County, Minnesota (the “City”), as follows: Section 1. Sale of Bonds. 1.01. Authorization. Pursuant to a resolution adopted by the City Council on December 8, 2025, the City authorized the sale of its Taxable General Obligation Tax Increment Refunding Bonds, Series 2026A (the “Bonds”), pursuant to Minnesota Statutes, Chapters 469 and 475, as amended, including Sections 469.174 through 469.1794, particularly Section 469.178, subdivision 5, and Section 475.67, subdivision 3 (collectively, the “Act”), to refund the City’s Taxable General Obligation Temporary Tax Increment Refunding Bonds, Series 2023A (the “Temporary Bond”), dated December 14, 2023, issued in the original aggregate principal amount of $6,615,000. Proceeds of the Temporary Bond were used to refund the City’s Taxable General Obligation Temporary Tax Increment Bonds, Series 2021A (the “Series 2021A Temporary Bond”), dated July 29, 2021, issued in the original aggregate principal amount of $5,935,000. The Temporary Bond is outstanding in the full principal amount and is subject to optional redemption on or after August 1, 2024. The City used the proceeds of the Temporary Bond and the Series 2021A Temporary Bond to provide temporary financing to pay all or a portion of the public redevelopment costs incurred or to be incurred within the Alatus TIF District (the “TIF District”) established within the Downtown Central Business Redevelopment Project as identified in the tax increment financing plan for the TIF District, in the form of a bridge loan provided to Alatus Columbia Heights II LLC, a Delaware limited liability company, for land acquisition, demolition, and related loan transaction costs (the “Project Costs”). 1.02. Award to the Purchaser and Interest Rates. A tabulation of proposals received for the purchase of the Bonds is attached hereto as EXHIBIT A. The proposal of __________________, _________, _______KeyBanc Capital Markets Incorporated, Cleveland, Ohio (the “Purchaser”), to purchase the Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $__________7,401,091.35 (par amount of $_________.00, [plus original issue premium of $________,] [7,490,000.00, less net original issue discount of $___________,]17,379.15, less underwriter’s discount of $__________71,529.50), plus accrued interest, if any, to the date of delivery for Bonds bearing interest as follows: 338 Item 22. 4924-8833-8565.14924-8833-8565.2 2 Year Interest Rate Year Interest Rate 2029 4.500% 20402038 5.000% 2030 4.500 20412039 5.000 2031 4.500 20422040 5.000 2032 4.500 20432041 5.000 2033 4.500 20442042 5.000 2034 4.500 20452043 5.000 2035 4.500 20462044 5.000 2036 4.500 2047* 5.125 2037 4.500 20482050 * 5.200 2038 2049 2039 2050 ________________ * Term Bond True interest cost: ___________5.1085477% 1.03. Purchase Contract. The amount proposed by the Purchaser in excess of the minimum bid shall be credited to the Debt Service Fund hereinafter created or deposited in the Redemption Fund hereinafter created, as determined by the Finance Director in consultation with the City’s municipal advisor. The good faith deposit of the Purchaser shall be retained and deposited until the Bonds have been delivered and shall be deducted from the purchase price paid at settlement. The Mayor and the City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.04. Terms and Principal Amount of Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act, in the total principal amount of $___________7,490,000, originally dated the date of delivery (which is anticipated to be January 27, 2026), in denominations of $5,000 each or any integral multiple thereof, numbered No. R-1 upward, bearing interest as above set forth, , and which mature on February 1 in the years and amounts as follows: Year Amount Year Amount 2029 $200,000 20402038 $300,000 2030 210,000 20412039 315,000 2031 220,000 20422040 330,000 2032 230,000 20432041 345,000 2033 240,000 20442042 365,000 2034 250,000 20452043 385,000 2035 265,000 20462044 400,000 2036 275,000 2047* 1,330,000 2037 285,000 20482050 * 1,545,000 2038 2049 2039 2050 ________________ * Term Bond 1.05. Optional Redemption. The City may elect on February 1, 2027, and on any date thereafter to prepay the Bonds. Redemption may be in whole or in part and if in part, at the option of the City and in such 339 Item 22. 4924-8833-8565.14924-8833-8565.2 3 manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 6 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments will be at a price of par plus accrued interest. [1.06. Mandatory Redemption; Term Bonds. The Bonds maturing on February 1, 20___2047 and February 1, 20___2050 shall hereinafter be referred to collectively as the “Term Bonds.” The principal amount of the Term Bonds subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bonds credited against future mandatory sinking fund redemptions of such Term Bonds in such order as the City shall determine. The Term Bonds are subject to mandatory sinking fund redemption and shall be redeemed in part at pa r plus accrued interest on February 1 of the following years and in the principal amounts as follows: Sinking Fund Installment Date February 1, 20___2047 Term Bond Principal Amount 2045 $420,000 2046 445,000 2047* 465,000 ________________________ * Maturity February 1, 20462050 Term Bond Principal Amount 2048 $490,000 2049 515,000 2050* 540,000 ________________________ * Maturity] Section [1.06] [1.07]. Combined Maturities. The maturity schedule of the Bonds, in combination with the maturity schedules of the City’s other outstanding general obligation bonds, conforms to Section 475.54, subdivision 1 of the Act. Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of the Bonds, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on such Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case such Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2027, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 340 Item 22. 4924-8833-8565.14924-8833-8565.2 4 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar” and “Paying Agent”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of such Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of the Bonds sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of the Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, 341 Item 22. 4924-8833-8565.14924-8833-8565.2 5 destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any Bond is called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Minneapolis, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the Finance Director must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of the Bonds, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, the Bonds will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bonds has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on the Bonds is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the City Manager will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Form of Bonds. 3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form attached hereto as EXHIBIT B. 3.02. Approving Legal Opinion. The City Manager is authorized and directed to obtain a copy of the proposed approving legal opinion of Kutak Rock LLP, Minneapolis, Minnesota, and to cause the opinion to be printed on or accompany each Bond. 342 Item 22. 4924-8833-8565.14924-8833-8565.2 6 Section 4. Payment; Security; Pledges and Covenants. 4.01. Debt Service Fund. The Bonds will be payable from the Taxable General Obligation Tax Increment Refunding Bonds, Series 2026A Debt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered and maintained by the Finance Director of the City as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. Tax increment revenues resulting from increases in taxable valuation of real property in the TIF District (the “Tax Increment Revenues”) received by the Columbia Heights Economic Development Authority (the “Authority”) from the TIF District are pledged to the Debt Service Fund pursuant to the Pledge Agreement (hereinafter defined). There is also appropriated to the Debt Service Fund (i) amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof; [and] (ii) capitalized interest financed from Bond proceeds[; and (iii) rounding in the amount of $________]1,489.52. 4.02. Redemption Fund. All proceeds of the Bonds, less the appropriations made in Section 4.01 hereof and the costs of issuance of the Bonds, will be deposited in a separate fund (the “Redemption Fund”) to be used solely to pay the Temporary Bond on February 1, 2026, which is the maturity date of the Temporary Bond. Any balance remaining in the Redemption Fund after the payment in full of the Temporary Bond shall be deposited in the Debt Service Fund herein created for the Bonds. 4.03. Pledge Agreement. A Second Amended and Restated Tax Increment Pledge Agreement between the City and the Authority, to be dated the date of issuance and delivery of the Bonds (the “Pledge Agreement”), is hereby approved and shall be executed by the Mayor and the City Manager in substantially the form now on file with the City, with such additions, deletions, and other changes as are approved by the City Manager. The Pledge Agreement is to be executed and delivered in order to satisfy the requirements of Section 469.178, subdivision 2, Section 475.58, subdivision 1, and Section 475.61, subdivision 1 of the Act. The Pledge Agreement creates rights in the City and the Authority but is not intended to create duties or obligations of the City or the Authority to any other persons (including the beneficial or registered owners of the Bonds) with respect to the Tax Increment Revenues or other revenues described or referenced in the Pledge Agreement, except to the extent required by applicable law, and is not intended to create rights in or claims by any other persons (including the beneficial or registered owners of the Bonds) with respect to the Tax Increment Revenues or other revenues described or referenced in the Pledge Agreement, except to the extent required by applicable law. The Pledge Agreement amends and restates the Amended and Restated Tax Increment Pledge Agreement, dated the date of issuance of the Temporary Bond, which amends and restates the Tax Increment Pledge Agreement, dated the date of issuance of the Series 2021A Temporary Bond, between the City and the Authority. 4.04. Tax Increment Revenues. The estimated amount of the Tax Increment Revenues available to pay debt service on the Bonds is not less than twenty percent (20%) of the Project Costs. The total Project Costs are estimated to be at least equal to the amount of the Bonds. 4.05. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit, and taxing powers of the City are irrevocably pledged. If a payment of principal of or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the Finance Director is directed to pay such principal or interest from the general fund of the City, and the general fund will be reimbursed for those advances out of the proceeds of Tax Increment Revenues when received. 4.06. Debt Service Coverage. It is hereby determined that the estimated collection of the Tax Increment Revenues for the payment of principal of and interest on the Bonds will produce at least five 343 Item 22. 4924-8833-8565.14924-8833-8565.2 7 percent (5%) in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds and that no tax levy is needed at this time. 4.07. Prior Debt Service Fund. The debt service fund heretofore established for the Temporary Bond pursuant to the resolution providing for the issuance and sale of the Temporary Bond shall be closed following the payment of the Temporary Bond, and all monies therein shall be transferred to the Debt Service Fund herein created. 4.08. Certificate of Manager of Property Records and Taxation as to Registration. The City Manager is authorized and directed to file a certified copy of this resolution with the Manager of Property Records and Taxation of Anoka County, Minnesota and to obtain the certificate required by Section 475.63 of the Act. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Official Statement. The Mayor, the City Manager, and the Finance Director are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03. Closing Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor, the City Manager, and the Finance Director shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 5.04. Electronic Signatures. The electronic signature of the Mayor, the City Manager, the Finance Director, and/or the City Clerk to this res olution and to any certificate authorized to be executed hereunder shall be as valid as an original signature of such party and shall be effective to bind the City thereto. For purposes hereof, (i) “electronic signature” means a manually signed original signature that is then transmitted by electronic means; and (ii) “transmitted by electronic means” means sent in the form of a facsimile or sent via the internet as a portable document format (“pdf”) or other replicating image attached to an electronic mail or internet message. 5.05. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses in accordance with the closing memorandum to be prepared and distributed by Ehlers and Associates, Inc., the municipal advisor to the City, on the date of closing. Section 6. Book-Entry System; Limited Obligation of City. 344 Item 22. 4924-8833-8565.14924-8833-8565.2 8 6.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each maturity set forth in Section 1.04 hereof. Upon initial issuance, the ownership of the Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 6.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person other than a registered owner of Bonds, as shown by the registration books kept by the Registrar, of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, or any amount with respect to principal of or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and the Paying Agent. 6.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which will govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 6.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interest in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 6.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as the Bonds are registered in the name of Cede & Co., as nominee of DTC, payments with 345 Item 22. 4924-8833-8565.14924-8833-8565.2 9 respect to principal of, premium, if any, and interest on the Bonds and all notices with respect to the Bonds will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter. Section 7. Continuing Disclosure. 7.01. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 7.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section. Section 8. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this Section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds is due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) 346 Item 22. 4924-8833-8565.14924-8833-8565.2 10 Approved this 12th day of January, 2026, by the City Council of the City of Columbia Heights, Minnesota. Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor ATTEST: Sara Ion, City Clerk 347 Item 22. 4924-8833-8565.14924-8833-8565.2 A-1 EXHIBIT A PROPOSALS 348 Item 22. 4924-8833-8565.14924-8833-8565.2 A-2 349 Item 22. B-1 4924-8833-8565.14924-8833-8565.2 EXHIBIT B FORM OF BOND No. R-_____ $__________ UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS TAXABLE GENERAL OBLIGATION TAX INCREMENT REFUNDING BOND SERIES 2026A Rate Maturity Date of Original Issue CUSIP ______% February 1, 20___ January 27, 2026 Registered Owner: Cede & Co. The City of Columbia Heights, Minnesota, a duly organized and existing municipal corporation in Anoka County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $____________ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above (calculated on the basis of a 360 day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing February 1, 2027, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Bond Trust Services Corporation, Minneapolis, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2027, and on any day thereafter to prepay the Bonds. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company (“DTC”) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments will be at a price of par plus accrued interest. [Insert Term Bond language, if applicable.] The Bonds maturing on February 1, 2047 and February 1, 2050 shall hereinafter be referred to collectively as the “Term Bonds.” The principal amount of the Term Bonds subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bonds credited against future mandatory sinking fund redemptions of such Term Bonds in such order as the City shall determine. The Term Bonds are subject to mandatory sinking fund 350 Item 22. B-2 4924-8833-8565.14924-8833-8565.2 redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows: Sinking Fund Installment Date February 1, 2047 Term Bond Principal Amount 2045 $420,000 2046 445,000 2047* 465,000 ________________________ * Maturity February 1, 2050 Term Bond Principal Amount 2048 $490,000 2049 515,000 2050* 540,000 ________________________ * Maturity This Bond is one of an issue in the aggregate principal amount of $_____________7,490,000, all of like original issue date and tenor, except as to number, maturity date, and interest rate, all issued pursuant to a resolution adopted by the City Council on January 12, 2026 (the “Resolution”), for the purpose of providing money to aid in refunding certain outstanding general obligations of the City, thereby providing permanent financing for public redevelopment costs of projects in the Alatus TIF District (the “TIF District”) in the City, pursuant to and in full conformity with the home rule charter of the City and the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 469 and 475, as amended, including Sections 469.174 through 469.1794, particularly Section 469.178, subdivision 5, and Section 475.67, subdivision 3. The principal hereof and interest hereon are payable primarily from tax increments resulting in increases in the taxable value of real property in the TIF District, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The Columbia Heights Economic Development Authority (the “Authority”) has pledged the tax increments from the TIF District to the City for payment of the principal of and interest on the Bonds, pursuant to the terms of a Second Amended and Restated Tax Increment Pledge Agreement of even date herewith between the City and the Authority. The full faith and credit of the City is irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy ad valorem taxes on all taxable property in the City in the event of any deficiency in tax increment revenues pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered own er or the owner’s attorney; and may also be surrendered in exchange for a Bond of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving 351 Item 22. B-3 4924-8833-8565.14924-8833-8565.2 payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the home rule charter of the City and the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional, charter, or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Columbia Heights, Anoka County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: January 27, 2026 CITY OF COLUMBIA HEIGHTS, MINNESOTA (Facsimile) (Facsimile) Mayor City Manager ______________________________________ CERTIFICATE OF AUTHENTICATION This is a Bond delivered pursuant to the Resolution mentioned within. BOND TRUST SERVICES CORPORATION By Authorized Representative _________________________________ ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: 352 Item 22. B-4 4924-8833-8565.14924-8833-8565.2 TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________ JT TEN -- as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used though not in the above list. ________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program” as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) 353 Item 22. B-5 4924-8833-8565.14924-8833-8565.2 Please insert social security or other identifying number of assignee _________________________________ PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Signature of Officer of Registrar Cede & Co. Federal ID #13-2555119 354 Item 22. Summary report: Litera Compare for Word 11.12.0.83 Document comparison done on 1/12/2026 1:46:43 PM Style name: Default Style Intelligent Table Comparison: Active Original DMS: nd://4924-8833-8565/1/Col Hts Taxable GO TIF Ref 2026A Award Resolution.doc Modified DMS: nd://4924-8833-8565/2/Col Hts Taxable GO TIF Ref 2026A Award Resolution.doc Changes: Add 95 Delete 43 Move From 0 Move To 0 Table Insert 4 Table Delete 4 Table moves to 0 Table moves from 0 Embedded Graphics (Visio, ChemDraw, Images etc.) 2 Embedded Excel 0 Format changes 0 Total Changes: 148 355 Item 22. 4924-8833-8565.2 CITY OF COLUMBIA HEIGHTS, MINNESOTA RESOLUTION NO. 2026-007 A RESOLUTION AWARDING THE SALE OF TAXABLE GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2026A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $7,490,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; PROVIDING FOR THEIR PAYMENT; AUTHORIZING THE EXECUTION OF DOCUMENTS IN CONNECTION THEREWITH; AND PROVIDING FOR THE PAYMENT OF BONDS REFUNDED THEREBY BE IT RESOLVED By the City Council of the City of Columbia Heights, Anoka County, Minnesota (the “City”), as follows: Section 1. Sale of Bonds. 1.01. Authorization. Pursuant to a resolution adopted by the City Council on December 8, 2025, the City authorized the sale of its Taxable General Obligation Tax Increment Refunding Bonds, Series 2026A (the “Bonds”), pursuant to Minnesota Statutes, Chapters 469 and 475, as amended, including Sections 469.174 through 469.1794, particularly Section 469.178, subdivision 5, and Section 475.67, subdivision 3 (collectively, the “Act”), to refund the City’s Taxable General Obligation Temporary Tax Increment Refunding Bonds, Series 2023A (the “Temporary Bond”), dated December 14, 2023, issued in the original aggregate principal amount of $6,615,000. Proceeds of the Temporary Bond were used to refund the City’s Taxable General Obligation Temporary Tax Increment Bonds, Series 2021A (the “Series 2021A Temporary Bond”), dated July 29, 2021, issued in the original aggregate principal amount of $5,935,000. The Temporary Bond is outstanding in the full principal amount and is subject to optional redemption on or after August 1, 2024. The City used the proceeds of the Temporary Bond and the Series 2021A Temporary Bond to provide temporary financing to pay all or a portion of the public redevelopment costs incurred or to be incurred within the Alatus TIF District (the “TIF District”) established within the Downtown Central Business Redevelopment Project as identified in the tax increment financing plan for the TIF District, in the form of a bridge loan provided to Alatus Columbia Heights II LLC, a Delaware limited liability company, for land acquisition, demolition, and related loan transaction costs (the “Project Costs”). 1.02. Award to the Purchaser and Interest Rates. A tabulation of proposals received for the purchase of the Bonds is attached hereto as EXHIBIT A. The proposal of KeyBanc Capital Markets Incorporated, Cleveland, Ohio (the “Purchaser”), to purchase the Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $7,401,091.35 (par amount of $7,490,000.00, less net original issue discount of $17,379.15, less underwriter’s discount of $71,529.50), plus accrued interest, if any, to the date of delivery for Bonds bearing interest as follows: 356 Item 22. 4924-8833-8565.2 2 Year Interest Rate Year Interest Rate 2029 4.500% 2038 5.000% 2030 4.500 2039 5.000 2031 4.500 2040 5.000 2032 4.500 2041 5.000 2033 4.500 2042 5.000 2034 4.500 2043 5.000 2035 4.500 2044 5.000 2036 4.500 2047* 5.125 2037 4.500 2050* 5.200 ________________ * Term Bond True interest cost: 5.1085477% 1.03. Purchase Contract. The amount proposed by the Purchaser in excess of the minimum bid shall be credited to the Debt Service Fund hereinafter created or deposited in the Redemption Fund hereinafter created, as determined by the Finance Director in consultation with the City’s municipal advisor. The good faith deposit of the Purchaser shall be retained and deposited until the Bonds have been delivered and shall be deducted from the purchase price paid at settlement. The Mayor and the City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.04. Terms and Principal Amount of Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act, in the total principal amount of $7,490,000, originally dated the date of delivery (which is anticipated to be January 27, 2026), in denominations of $5,000 each or any integral multiple thereof, numbered No. R-1 upward, bearing interest as above set forth, , and which mature on February 1 in the years and amounts as follows: Year Amount Year Amount 2029 $200,000 2038 $300,000 2030 210,000 2039 315,000 2031 220,000 2040 330,000 2032 230,000 2041 345,000 2033 240,000 2042 365,000 2034 250,000 2043 385,000 2035 265,000 2044 400,000 2036 275,000 2047* 1,330,000 2037 285,000 2050* 1,545,000 ________________ * Term Bond 1.05. Optional Redemption. The City may elect on February 1, 2027, and on any date thereafter to prepay the Bonds. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 6 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments will be at a price of par plus accrued interest. 357 Item 22. 4924-8833-8565.2 3 1.06. Mandatory Redemption; Term Bonds. The Bonds maturing on February 1, 2047 and February 1, 2050 shall hereinafter be referred to collectively as the “Term Bonds.” The principal amount of the Term Bonds subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bonds credited against future mandatory sinking fund redemptions of such Term Bonds in such order as the City shall determine. The Term Bonds are subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows: Sinking Fund Installment Date February 1, 2047 Term Bond Principal Amount 2045 $420,000 2046 445,000 2047* 465,000 ________________________ * Maturity February 1, 2050 Term Bond Principal Amount 2048 $490,000 2049 515,000 2050* 540,000 ________________________ * Maturity Section 1.07. Combined Maturities. The maturity schedule of the Bonds, in combination with the maturity schedules of the City’s other outstanding general obligation bonds, conforms to Section 475.54, subdivision 1 of the Act. Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of the Bonds, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on such Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case such Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2027, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar” and “Paying Agent”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. 358 Item 22. 4924-8833-8565.2 4 (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of such Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of the Bonds sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of the Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any Bond is called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or 359 Item 22. 4924-8833-8565.2 5 any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Minneapolis, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the Finance Director must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of the Bonds, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, the Bonds will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bonds has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on the Bonds is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the City Manager will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Form of Bonds. 3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form attached hereto as EXHIBIT B. 3.02. Approving Legal Opinion. The City Manager is authorized and directed to obtain a copy of the proposed approving legal opinion of Kutak Rock LLP, Minneapolis, Minnesota, and to cause the opinion to be printed on or accompany each Bond. 360 Item 22. 4924-8833-8565.2 6 Section 4. Payment; Security; Pledges and Covenants. 4.01. Debt Service Fund. The Bonds will be payable from the Taxable General Obligation Tax Increment Refunding Bonds, Series 2026A Debt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered and maintained by the Finance Director of the City as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. Tax increment revenues resulting from increases in taxable valuation of real property in the TIF District (the “Tax Increment Revenues”) received by the Columbia Heights Economic Development Authority (the “Authority”) from the TIF District are pledged to the Debt Service Fund pursuant to the Pledge Agreement (hereinafter defined). There is also appropriated to the Debt Service Fund (i) amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof; (ii) capitalized interest financed from Bond proceeds; and (iii) rounding in the amount of $1,489.52. 4.02. Redemption Fund. All proceeds of the Bonds, less the appropriations made in Section 4.01 hereof and the costs of issuance of the Bonds, will be deposited in a separate fund (the “Redemption Fund”) to be used solely to pay the Temporary Bond on February 1, 2026, which is the maturity date of the Temporary Bond. Any balance remaining in the Redemption Fund after the payment in full of the Temporary Bond shall be deposited in the Debt Service Fund herein created for the Bonds. 4.03. Pledge Agreement. A Second Amended and Restated Tax Increment Pledge Agreement between the City and the Authority, to be dated the date of issuance and delivery of the Bonds (the “Pledge Agreement”), is hereby approved and shall be executed by the Mayor and the City Manager in substantially the form now on file with the City, with such additions, deletions, and other changes as are approved by the City Manager. The Pledge Agreement is to be executed and delivered in order to satisfy the requirements of Section 469.178, subdivision 2, Section 475.58, subdivision 1, and Section 475.61, subdivision 1 of the Act. The Pledge Agreement creates rights in the City and the Authority but is not intended to create duties or obligations of the City or the Authority to any other persons (including the beneficial or registered owners of the Bonds) with respect to the Tax Increment Revenues or other revenues described or referenced in the Pledge Agreement, except to the extent required by applicable law, and is not intended to create rights in or claims by any other persons (including the beneficial or registered owners of the Bonds) with respect to the Tax Increment Revenues or other revenues described or referenced in the Pledge Agreement, except to the extent required by applicable law. The Pledge Agreement amends and restates the Amended and Restated Tax Increment Pledge Agreement, dated the date of issuance of the Temp orary Bond, which amends and restates the Tax Increment Pledge Agreement, dated the date of issuance of the Series 2021A Temporary Bond, between the City and the Authority. 4.04. Tax Increment Revenues. The estimated amount of the Tax Increment Revenues available to pay debt service on the Bonds is not less than twenty percent (20%) of the Project Costs. The total Project Costs are estimated to be at least equal to the amount of the Bonds. 4.05. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit, and taxing powers of the City are irrevocably pledged. If a payment of principal of or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the Finance Director is directed to pay such principal or interest from the general fund of the City, and the general fund will be reimbursed for those advances out of the proceeds of Tax Increment Revenues when received. 4.06. Debt Service Coverage. It is hereby determined that the estimated collection of the Tax Increment Revenues for the payment of principal of and interest on the Bonds will produce at least five 361 Item 22. 4924-8833-8565.2 7 percent (5%) in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds and that no tax levy is needed at this time. 4.07. Prior Debt Service Fund. The debt service fund heretofore established for the Temporary Bond pursuant to the resolution providing for the issuance and sale of the Temporary Bond shall be closed following the payment of the Temporary Bond, and all monies therein shall be transferred to the Debt Service Fund herein created. 4.08. Certificate of Manager of Property Records and Taxation as to Registration. The City Manager is authorized and directed to file a certified copy of this resolution with the Manager of Property Records and Taxation of Anoka County, Minnesota and to obtain the certificate required by Section 475.63 of the Act. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Official Statement. The Mayor, the City Manager, and the Finance Director are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03. Closing Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor, the City Manager, and the Finance Director shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 5.04. Electronic Signatures. The electronic signature of the Mayor, the City Manager, the Finance Director, and/or the City Clerk to this resolution and to any certificate authorized to be executed hereunder shall be as valid as an original signature of such party and shall be effective to bind the City thereto. For purposes hereof, (i) “electronic signature” means a manually signed original signature that is then transmitted by electronic means; and (ii) “transmitted by electronic means” means sent in the form of a facsimile or sent via the internet as a portable document format (“pdf”) or other replicating image attached to an electronic mail or internet message. 5.05. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses in accordance with the closing memorandum to be prepared and distributed by Ehlers and Associates, Inc., the municipal advisor to the City, on the date of closing. Section 6. Book-Entry System; Limited Obligation of City. 362 Item 22. 4924-8833-8565.2 8 6.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each maturity set forth in Section 1.04 hereof. Upon initial issuance, the ownership of the Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 6.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person other than a registered owner of Bonds, as shown by the registration books kept by the Registrar, of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, or any amount with respect to principal of or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and the Paying Agent. 6.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which will govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 6.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interest in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 6.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as the Bonds are registered in the name of Cede & Co., as nominee of DTC, payments with 363 Item 22. 4924-8833-8565.2 9 respect to principal of, premium, if any, and interest on the Bonds and all notices with respect to the Bonds will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter. Section 7. Continuing Disclosure. 7.01. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 7.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section. Section 8. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this Section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds is due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) 364 Item 22. 4924-8833-8565.2 10 Approved this 12th day of January, 2026, by the City Council of the City of Columbia Heights, Minnesota. Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor ATTEST: Sara Ion, City Clerk 365 Item 22. 4924-8833-8565.2 A-1 EXHIBIT A PROPOSALS 366 Item 22. 4924-8833-8565.2 A-2 367 Item 22. B-1 4924-8833-8565.2 EXHIBIT B FORM OF BOND No. R-_____ $__________ UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS TAXABLE GENERAL OBLIGATION TAX INCREMENT REFUNDING BOND SERIES 2026A Rate Maturity Date of Original Issue CUSIP ______% February 1, 20___ January 27, 2026 Registered Owner: Cede & Co. The City of Columbia Heights, Minnesota, a duly organized and existing municipal corporation in Anoka County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $____________ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above (calculated on the basis of a 360 day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing February 1, 2027, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draf t by Bond Trust Services Corporation, Minneapolis, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2027, and on any day thereafter to prepay the Bonds. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company (“DTC”) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments will be at a price of par plus accrued interest. The Bonds maturing on February 1, 2047 and February 1, 2050 shall hereinafter be referred to collectively as the “Term Bonds.” The principal amount of the Term Bonds subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bonds credited against future mandatory sinking fund redemptions of such Term Bonds in such order as the City shall determine. The Term Bo nds are subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows: 368 Item 22. B-2 4924-8833-8565.2 Sinking Fund Installment Date February 1, 2047 Term Bond Principal Amount 2045 $420,000 2046 445,000 2047* 465,000 ________________________ * Maturity February 1, 2050 Term Bond Principal Amount 2048 $490,000 2049 515,000 2050* 540,000 ________________________ * Maturity This Bond is one of an issue in the aggregate principal amount of $7,490,000, all of like original issue date and tenor, except as to number, maturity date, and interest rate, all issued pursuant to a resolution adopted by the City Council on January 12, 2026 (the “Resolution”), for the purpose of providing money to aid in refunding certain outstanding general obligations of the City, thereby providing permanent financing for public redevelopment costs of projects in the Alatus TIF District (the “TIF District”) in the City, pursuant to and in full conformity with the home rule charter of the City and the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 469 and 475, as amended, including Sections 469.174 through 469.1794, particularly Section 469.178, subdivision 5, and Section 475.67, subdivision 3. The principal hereof and interest hereon are payable primarily from tax increments resulting in increases in the taxable value of real property in the TIF District , as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The Columbia Heights Economic Development Authority (the “Authority”) has pledged the tax increments from the TIF District to the City for payment of the principal of and interest on the Bonds, pursuant to the terms of a Second Amended and Restated Tax Increment Pledge Agreement of even date herewith between the City and the Authority. The full faith and credit of the City is irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy ad valorem taxes on all taxable property in the City in the event of any deficiency in tax increment revenues pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. As provided in the Resolution and subject to certain limitations set forth the rein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for a Bond of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. 369 Item 22. B-3 4924-8833-8565.2 IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the home rule charter of the City and the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its ter ms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional , charter, or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Columbia Heights, Anoka County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: January 27, 2026 CITY OF COLUMBIA HEIGHTS, MINNESOTA (Facsimile) (Facsimile) Mayor City Manager ______________________________________ CERTIFICATE OF AUTHENTICATION This is a Bond delivered pursuant to the Resolution mentioned within. BOND TRUST SERVICES CORPORATION By Authorized Representative _________________________________ ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: 370 Item 22. B-4 4924-8833-8565.2 TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________ JT TEN -- as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used though not in the above list. ________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program” as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) 371 Item 22. B-5 4924-8833-8565.2 Please insert social security or other identifying number of assignee _________________________________ PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Signature of Officer of Registrar Cede & Co. Federal ID #13-2555119 372 Item 22. ITEM: Consideration of the Development Assistance Agreement for 4300 Central Ave Ne Presenting Item: Mitchell Forney, Community Development Director DEPARTMENT: Community Development BY/DATE: Mitchell Forney / January 5, 2026 CORE CITY STRATEGIES: _Community that Grows with Purpose and Equity _High Quality Public Spaces _Safe, Accessible and Built for Everyone _Engaged, Effective and Forward-Thinking XResilient and Prosperous Economy _Inclusive and Connected Community BACKGROUND Over the last several months, the City Council and the Economic Development Authority (EDA) have been working with Alatus to extend the loan terms for the 4300 Central Avenue redevelopment project, transition from temporary to permanent tax increment financing (TIF) bonds, and pledge project-generated TIF revenues to repay the reissued bonds. At this meeting, the City Council will review bids and consider approval of the bond sale associated with this effort. As part of the transition from temporary bonds to permanent TIF bonds, state law requires the City and the developer to enter into a Development Assistance Agreement (DAA). The attached Development Assistance Agreement establishes the framework under which the City’s financial assistance is provided and sets clear expectations related to project timing, coordination, and performance. The agreement is intended to work in tandem with the City’s existing loan to the developer to mitigate financial risk associated with issuing permanent bonds while continuing to support the redevelopment of this key site. The Development Assistance Agreement outlines the overall project scope, which includes a multi-phase, mixed-use redevelopment of the approximately 12-acre site at 4300 Central Avenue NE. Phase 1 consists of a market-rate/workforce housing apartment development with structured parking. A future Phase 2 may include senior housing and/or commercial uses, depending on market conditions and project feasibility. The agreement also documents the public assistance being provided, including the issuance of approximately $7.635 million in permanent TIF bonds (Series 2026A). These bonds will refinance the previously issued temporary TIF bonds and cover the bridge loan used for the acquisition of the property. The agreement requires the developer to repay this loan through private financing, and it establishes clear remedies for the City should the developer fail to meet required financing or construction milestones. Key development deadlines are included in the agree ment, such as obtaining necessary approvals and permits, commencing construction of Phase 1, and achieving substantial completion. These benchmarks are CITY COUNCIL MEETING AGENDA SECTION ITEMS FOR CONSIDERATION MEETING DATE JANUARY 5, 2026 373 Item 23. City of Columbia Heights - Council Letter Page 2 critical to ensuring the project continues to move forward in a timely manner and that TIF revenues are generated as anticipated. To further protect the City’s financial interests, the agreement requires the developer to enter into an assessment agreement that establishes a minimum taxable market value for the property. This provision helps safeguard projected TIF revenues that will be used to repay the bonds. The agreement also outlines standard developer obligations, including payment of EDA administrative costs, compliance with zoning, environmental, and permitting requirements, maintenance of insurance, timely payment of property taxes, and construction of the project in accordance with approved plans. Overall, the Development Assistance Agreement serves as the primary risk-management tool for the City and EDA as the project moves forward. It clearly defines roles and responsibilities, establishes enforceable deadlines, and provides the City with the ability to suspend assistance or pursue loan and mortgage remedies if project obligations are not met. This structure allows the City to continue supporting redevelopment of the site while maintaining appropriate fiscal safeguards. STAFF RECOMMENDATION Staff recommend approval of Resolution 2025-008. The Development Assistance Agreement is a necessary component of the permanent bond issuance and is essential in mitigating risk for the City as it proceeds with the Series 2026A bond reissuance and the overall redevelopment of the 4300 Central Avenue site. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-008, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2026-008, a resolution approving a development assistance agreement with the Columbia Heights Economic Development Authority and Alatus Columbia Heights II LLC ATTACHMENT(S) 1. Resolution 2026-008 2. Development Assistance Agreement 374 Item 23. 4908-2463-1941.2 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA RESOLUTION NO. 2026-008 RESOLUTION APPROVING A DEVELOPMENT ASSISTANCE AGREEMENT WITH THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND ALATUS COLUMBIA HEIGHTS II LLC BE IT RESOLVED by the by the City Council of the City of Columbia Heights, Minnesota (the “City”) as follows: Section 1. Recitals. 1.01. The City and the Columbia Heights Economic Development Authority (the “Authority”) have previously established the Alatus Tax Increment Financing District (the “TIF District”), a redevelopment district within the Downtown Central Business Redevelopment Project in the City, and approved a tax increment financing plan therefor, all in accordance with Minnesota Statutes, Sections 469.174 through 469.1794, as amended. 1.02. Alatus Columbia Heights II LLC, a Delaware limited liability company (the “Developer”), owns certain property located in the TIF District (the “Developer Parcel”), and the City owns certain property also located in the TIF District legally described in EXHIBIT B attached to the Agreement hereinafter defined (the “City Parcel” and together with the Developer Parcel, the “Development Property”). If necessary for the purpose of developing a multi-phased mixed-use development project on the Development Property, currently anticipated to include high-density residential housing, medium-density residential housing, commercial/retail space, and public open space (the “Project”), the City will convey the City Parcel to the Authority, for conveyance by the Authority to the Developer pursuant to an amendment to the Agreement. 1.03. To make the Project financially feasible, the City provided a bridge loan to the Developer of the proceeds of the City’s Taxable General Obligation Temporary Tax Increment Bond, Series 2021A, issued by the City on July 21, 2021 in the original aggregate principal amount of $5,935,000 (the “Series 2021A Temporary TIF Bond”), which the Developer used to purchase the Developer Parcel and pay costs of demolition and related loan transaction costs. The Series 2021A Temporary TIF Bond was redeemed and prepaid by the City’s Taxable General Obligation Temporary Tax Increment Refunding Bonds, Series 2023A, issued by the City on December 14, 2023, in the original aggregate principal amount of $6,615,000 (the “Series 2023A Temporary TIF Bond”). The City anticipates issuing its Taxable General Obligation Tax Increment Refunding Bonds, Series 2026A, on or about January 27, 2026, in the original aggregate principal amount of $7,635,000 (the “Series 2026A TIF Bond”), to redeem and prepay the Series 2023A Temporary TIF Bond. 1.04. The Series 2026A TIF Bond is payable primarily from the tax increments derived from the Development Property and the improvements thereon, as further described in that certain Development Assistance Agreement (the “Agreement”) between the Authority, the City, and the Developer. 1.05. There has been presented to the City Council a form of the Agreement, which also includes a form of a Minimum Assessment Agreement (the “Assessment Agreement”) to be executed and delivered by the Developer, the Authority, and the tax assessor for each phase of the Project, including in particular, a multifamily housing development currently anticipated to consist of approximately 275 market-rate and/or 375 Item 23. 4908-2463-1941.2 2 workforce apartment housing units and parking to be constructed by the Developer on the Developer Parcel (“Phase 1”), as further described in the Agreement. 1.06. The City believes that Phase 1 of the Project is in the best interests of the City and will help alleviate a housing shortage in the City. Section 2. Agreement. 2.01. The City Council hereby approves the Agreement substantially in accordance with the terms set forth in the form presented to the City Council, together with any related documents necessary in connection therewith, including the Assessment Agreement, and without limitation all documents, exhibits, certifications or consents referenced in or attached to the Agreement (collectively, the “Development Documents”) and hereby authorizes the Mayor and the City Manager (the “Authorized Officers”) to negotiate the final terms thereof and, in their discretion and at such time as they may deem appropriate, to execute the Development Documents on behalf of the City, and to carry out, on behalf of the City, the City’s obligations thereunder when all conditions precedent thereto have been satisfied. 2.02. The approval hereby given to the Development Documents includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by legal counsel to the City and by the Authorized Officers prior to their execution; and said officers are hereby authorized to approve said changes on behalf of the City. The execution of any instrument by the Authorized Officers shall be conclusive evidence of the approval of such document in accordance with the terms hereof. This resolution shall not constitute an offer and the Development Documents shall not be effective until the date of execution thereof as provided herein. In the event of absence or disability of the officers, any of the documents authorized by this resolution to be executed may be executed without further act or authorization of the City Council by any duly designated acting official, or by such other officer or officers of the City Council as, in the opinion of the City Attorney, may act on their behalf. 2.03. Upon execution and delivery of the Development Documents, the officers and employees of the City are hereby authorized and directed to take or cause to be taken such actions as may be necessary on behalf of the City to implement the Development Documents. 2.04. The City Council hereby authorizes staff of the City and the Authority and the City’s and the Authority’s advisors and legal counsel to proceed with the implementation of this resolution and the Agreement and the Assessment Agreement and to negotiate, draft, and prepare all further plans, resolutions, documents and contracts necessary for this purpose. Section 3. Future Amendments. The authority to approve, execute and deliver future amendments to the Development Documents entered into by the City and consents required under the Development Documents is hereby delegated to the Authorized Officers, subject to the following conditions: (a) such amendments or consents do not materially adversely affect the interests of the City; (b) such amendments or consents do not contravene or violate any policy of the City, and (c) such amendments or consents are acceptable in form and substance to the City Attorney or the counsel retained by the City to review such amendments. The authorization hereby given shall be further construed as authorization for the execution and delivery of such certificates and related items as may be required to demonstrate compliance with the agreements being amended and the terms of this resolution. The execution of any instrument by the Authorized Officers shall be conclusive evidence of the approval of such instruments in accordance with the terms hereof. Section 4. Effective Date. This resolution shall be effective upon approval. 376 Item 23. 4908-2463-1941.2 3 Approved this 12th day of January, 2026, by the City Council of the City of Columbia Heights, Minnesota. Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor ATTEST: Sara Ion, City Clerk 377 Item 23. 4934-7498-4836.4 Third Draft January 7, 2026 DEVELOPMENT ASSISTANCE AGREEMENT BETWEEN COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, CITY OF COLUMBIA HEIGHTS AND ALATUS COLUMBIA HEIGHTS II LLC This document drafted by: Kutak Rock LLP (SEL) 60 South Sixth Street, Suite 3400 Minneapolis, MN 55402 378 Item 23. i TABLE OF CONTENTS Page ARTICLE I DEFINITIONS ............................................................................................................4 Section 1.1. Definitions..............................................................................................4 ARTICLE II REPRESENTATIONS AND WARRANTIES ..........................................................9 Section 2.1. Representations and Warranties of the EDA and City...........................9 Section 2.2. Representations and Warranties of the Developer .................................9 ARTICLE III PROPERTY ACQUISTION; PUBLIC COSTS Section 3.1. Status of the Development Property. ...................................................10 Section 3.2. Public Improvements ...........................................................................10 Section 3.3. Permanent TIF Bonds ..........................................................................10 ARTICLE IV PHASE 1 OF THE PROJECT ................................................................................12 Section 4.1. Construction Plans. ..............................................................................12 Section 4.2. Commencement and Completion of Construction of the Phase 1 Project. ....................................................13 Section 4.3. Phase 1 Project Certificate of Completion ...........................................13 Section 4.4. Phase 1 Project Project Scope and Costs. ............................................14 Section 4.5. Execution of Phase 1 Assessment Agreement .....................................14 ARTICLE V ADDITIONAL RESPONSIBILIES OF THE DEVELOPER .................................16 Section 5.1. Developer to Pay EDA’s Fees and Expenses ......................................16 Section 5.2. Compliance with Environmental Requirements ..................................16 Section 5.3. Public Utilities .....................................................................................17 Section 5.4. Payment of Taxes .................................................................................17 Section 5.5. Compliance with PUD and Development Contract .............................18 Section 5.6. Insurance ..............................................................................................18 Section 5.7. No Business Subsidy............................................................................20 ARTICLE VI EVENTS OF DEFAULT ........................................................................................21 Section 6.1. Events of Default Defined. ..................................................................21 Section 6.2. Remedies on Default ............................................................................21 Section 6.3. No Remedy Exclusive..........................................................................22 Section 6.4. No Implied Waiver ..............................................................................22 Section 6.5. Indemnification of City and EDA ........................................................22 Section 6.6. Reimbursement of Attorneys’ Fees .....................................................23 ARTICLE VII ADDITIONAL PROVISIONS ..............................................................................24 Section 7.1. Restrictions on Use ..............................................................................24 Section 7.2. Reports .................................................................................................24 Section 7.3. Limitations on Transfer and Assignment .............................................24 Section 7.4. Conflicts of Interest..............................................................................24 Section 7.5. Titles of Articles and Sections .............................................................24 Section 7.6. Notices and Demands ..........................................................................24 Section 7.7. No Additional Waiver Implied by One Waiver ...................................25 Section 7.8. Counterparts .........................................................................................25 379 Item 23. ii Section 7.9. Law Governing ....................................................................................25 Section 7.10. Term; Termination ...............................................................................25 Section 7.11. Provisions Surviving Rescission, Expiration or Termination ..............26 Section 7.12. Superseding Effect ...............................................................................26 Section 7.13. Relationship of Parties .........................................................................26 Section 7.14. Venue ...................................................................................................26 Section 7.15. Merger ..................................................................................................26 Section 7.16. Interpretation; Concurrence .................................................................26 Section 7.17. Government Data .................................................................................27 EXHIBIT A DESCRIPTION OF TIF DISTRICT ..................................................................... A-1 EXHIBIT B LEGAL DESCRIPTION OF DEVELOPMENT PROPERTY ...............................B-1 EXHIBIT C FORM OF ASSESSMENT AGREEMENT ..........................................................C-1 EXHIBIT D FORM OF CERTIFICATE OF COMPLETION .................................................. D-1 380 Item 23. 1 DEVELOPMENT ASSISTANCE AGREEMENT THIS DEVELOPMENT ASSISTANCE AGREEMENT, made as of the ___ day of January, 2026 (the “Agreement”), by and between the Columbia Heights Economic Development Authority (the “EDA” or “Authority”), a public body corporate and politic organized and existing under the laws of the State of Minnesota, the City of Columbia Heights, a Minnesota municipal corporation (the “City”), and Alatus Columbia Heights II LLC, a Delaware limited liability company (the “Developer”). WITNESSETH: WHEREAS, the EDA was created pursuant to Minnesota Statutes, Sections 469.090 to 469.1081, as amended (the “EDA Act”), and was authorized to transact business and exercise its powers by a resolution (the “Enabling Resolution”) of the City; and WHEREAS, under the EDA Act and the Enabling Resolution, the EDA has all the powers of a housing and redevelopment authority under Minnesota Statutes, Sections 469.001 to 469.047, as amended (the “HRA Act”); and WHEREAS, pursuant to the EDA Act and the HRA Act, the EDA is authorized to acquire real property, or interests therein, and to undertake certain activities to facilitate the redevelopment of real property by private enterprise; and WHEREAS, pursuant to the EDA Act and the HRA Act, the EDA has undertaken a program to promote the development and redevelopment of land which is underutilized or characterized by blight within the City, and in connection therewith created the Downtown Central Business Redevelopment Project (the “Redevelopment Project”) within the City and adopted a Downtown CBD Revitalization Plan therefor (the “Redevelopment Plan” or “Revitalization Plan”); and WHEREAS, the EDA entered into a Preliminary Development Agreement with Alatus LLC, a Minnesota limited liability company (“Alatus”), executed on or about May 3, 2021 (the “Preliminary Agreement”), under which the EDA and Alatus agreed to work toward a definitive development agreement regarding the Development Property (as hereinafter defined) and consider the use of tax increment financing under Minnesota Statutes, Sections 469.174 to 469.1794, as amended (the “TIF Act”), or other public financial assistance to offset a portion of the public costs of the Project (as hereinafter defined); and WHEREAS, Developer is an affiliate of Alatus and has assumed all of the rights and obligations of Alatus under the Preliminary Agreement; and WHEREAS, pursuant to the provisions of the TIF Act, the City and the EDA have created, within the Redevelopment Project, the Alatus Tax Increment Financing District, a redevelopment tax increment financing district (the “TIF District”), which includes the property described in Exhibit A attached hereto (the “TIF District Property”), and has adopted a tax increment financing 381 Item 23. 2 plan therefor approved by the City Council of the City on J une 14, 2021 (the “TIF Plan”), which provides for the use of tax increment financing in connection with certain development within the Redevelopment Project and TIF District; and WHEREAS, pursuant to the terms and conditions of a Fourth Amended and Restated Loan Agreement, dated December 8, 2025, which amended and restated a Third Amended and Restated Loan Agreement, dated July 31, 2025, which amended and restated a Second Amended and Restated Loan Agreement, dated December 14, 2023, which amended and restated an Amended and Restated Loan Agreement, dated June 30, 2023, which amended and restated a Loan Agreement, dated July 29, 2021 (collectively, the “City Bridge Loan Agreement”), each between the City and the Developer, the City modified certain terms of a loan made to the Developer in the sum of $7,635,000 (the “City Bridge Loan”), representing proceeds from the Taxable General Obligation Tax Increment Refunding Bonds, Series 2026A, to be issued by the City on or about January 27, 2026 in the anticipated original aggregate principal amount of $7,635,000 (the “Series 2026A TIF Bond”), which are proposed to be applied to the redemption and prepayment on or before February 1, 2026 of the Taxable General Obligation Temporary Tax Increment Refunding Bonds, Series 2023A, issued by the City on December 14, 2023 in the original aggregate principal amount of $6,615,000 (the “Series 2023A Temporary TIF Bond”), which Series 2023A Temporary TIF Bond redeemed and prepaid the Taxable General Obligation Temporary Tax Increment Bond, Series 2021A, issued by the City on July 21, 2021 in the original aggregate principal amount of $5,935,000 (the “Series 2021A Temporary TIF Bond”); and WHEREAS, the proceeds of the City Bridge Loan were applied by the Developer to finance the acquisition of certain property within the TIF District, located at 4300 Central Avenue NE in the City and legally described in Exhibit B attached hereto (the “Developer Parcel”), costs of demolition, and related loan transaction costs, pursuant to the terms and conditions of the City Bridge Loan Agreement; and WHEREAS, the Series 2026A TIF Bond is payable primarily from Tax Increments (as defined herein); and WHEREAS, the City Bridge Loan is evidenced by a Fourth Amended and Restated Promissory Note, dated December 8, 2025, which amended and restated a Third Amended and Restated Promissory Note, dated July 31, 2025, which amended and restated a Second Amended and Restated Promissory Note, dated December 14, 2023, which amended and restated an Amended and Restated Promissory Note, dated June 30, 2023, which amended and restated a Promissory Note, dated July 29, 2021 (collectively, the “City Bridge Note”), payable by the Developer to the City, and the City Bridge Note is secured by a Fourth Amended and Restated Mortgage, dated December 8, 2025, which amended and restated a Third Amended and Restated Mortgage, dated July 31, 2025, which amended and restated a Second Amended and Restated Mortgage, dated December 14, 2023, which amended and restated an Amended and Restated Mortgage, dated June 30, 2023, which amended and restated a Mortgage, dated July 29, 2021 (collectively, the “City Bridge Mortgage”), made by the Developer in favor of the City; and WHEREAS, the Developer has represented to the City that it anticipates repaying the City Bridge Loan from proceeds of short-term financing, long-term mortgage financing, a bridge loan with 382 Item 23. 3 a long-term take-out financing commitment, or a combination of the foregoing (the “Developer Financing”); and WHEREAS, the City owns certain real property within the TIF District, located adjacent to the Developer Parcel and legally described in Exhibit B attached hereto (the “City Parcel”), which property the EDA intends to acquire from the City and convey to the Developer if necessary for the Project, and which the Developer intends to construct or cause to be constructed thereon and on the Developer Parcel (together, the City Parcel and the Developer Parcel constitute the “Development Property”), in multiple phases, a mixed-use development project, including high- density residential housing, medium-density residential housing, commercial/retail space, Public Improvements and public open space (as more specifically described herein, the “Project”); and WHEREAS, the Developer has requested that the City and EDA provide additional tax increment financing to assist the Developer with certain additional costs of the Project in order to fill the remaining gap between the Total Development Costs (as hereinafter defined) and the funds available to pay such costs; and NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: 383 Item 23. 4 ARTICLE I DEFINITIONS Section 1.1. Definitions. All capitalized terms used and not otherwise defined herein shall have the following meanings unless a different meaning clearly appears from the context: Administrative Costs shall have the meaning set forth in Section 6.1; Affiliate means with respect to the Developer or any permitted assigns, (a) any corporation, partnership, limited liability company or other business entity or person controlling, controlled by or under common control with the Developer, and (b) any successor to the Developer by merger, acquisition, reorganization or similar transaction involving all or substantially all of the assets of the Developer (or such Affiliate). For the purpose hereof the words “controlling”, “controlled by” and “under common control with” shall mean, with respect to any corporation, partnership, limited liability company or other business entity, the ownership of 50% or more of the voting interests in such entity or possession, directly or indirectly, of the power to direct or cause the d irection of management policies of such entity, whether through ownership of voting securities or by contract or otherwise; Agreement means this Development Assistance Agreement, as the same may be from time to time modified, amended or supplemented; Assessment Agreement means collectively or alternatively as applicable, one or more agreements, in substantially the form of the agreement contained in Exhibit C attached hereto and made a part of this Agreement, between the Developer and the EDA and including the attached certification by the assessor for the County, entered into pursuant to Sections 4.5 of this Agreement; Assessor’s Minimum Market Value means the agreed minimum market value for the portion of the Development Property on which the applicable phase is located for calculation of real property taxes as determined by the assessor for the County as of January 2 of the agreed upon year, as further set forth in the applicable Assessment Agreement; Authority means the EDA. Available Tax Increment means, on each Payment Date, the Tax Increments attributable to the TIF District Property and paid to the EDA by the County in the six (6) months preceding the Payment Date after first deducting therefrom ten percent (10%) of the Tax Increments to be used to reimburse the EDA for administrative expenses. Available Tax Increment shall not include any Tax Increments if, as of any Payment Date, there is an uncured Event of Default under this Agreement. Board means the Board of Commissioners of the EDA; Business Day means any day except a Saturday, Sunday or a legal holiday or a day on which banking institutions in the City are authorized by law or executive order to close; 384 Item 23. 5 Certificate of Completion means, collectively or alternatively as applicable, the date on which the Phase 1 Project Certificate of Completion as defined in Section 4.3 ; City means the City of Columbia Heights, Minnesota; City Council means the City Council of the City; City Parcel means the real property legally described under the heading “Cit y Parcel” on Exhibit B attached hereto; Completion Date means the date on which the Certificate of Completion with respect to the Phase 1 Project is executed by the EDA pursuant to Section 4.3 ; Construction Documents means, separately or collectively as applicable, the following documents, all of which shall be in form and substance acceptable to City: (a) evidence satisfactory to City showing that the applicable Project conforms to the zoning, subdivision and building code laws and ordinances, including a copy of the building permit for the Project; (b) a copy of the executed standard form of agreement between owner and architect for architectural services for the Project, if any, and (c) a copy of the executed general contractor’s contract for the Project , if any; Construction Plans means, separately or collectively as applicable, the plans, specifications, drawings and related documents for the construction of the Project which shall be as detailed as the plans, specifications, drawings and related documents which are submitted to the building inspector of the City and include all plans identified in the PUD and the Development Contract and are consistent with the requirements of this Agreement; County means Anoka County, Minnesota; Design Drawings means, separately or collectively as applicable, the floor plans, renderings, elevations and material specifications for the Project, as applicable, to be prepared by the applicable architect; Developer means Alatus Columbia Heights II LLC, a Delaware limited liability company, and its authorized successors and assigns; Development Contract means any Planning Development Agreement for the Development Property to be entered into by and between the City and the Developer, regarding the construction of the Project and related public infrastructure; Development Property means, collectively, the Developer Parcel and the City Parcel to the extent development of the City Parcel is necessary for the Phase 2 Project; EDA means the Columbia Heights Economic Development Authority and its authorized successors and assigns; Environmental Law means any federal, state or local law, rule, regulation, ordinance, or other legal requirement relating to (a) a release or threatened release of any Hazardous Material, 385 Item 23. 6 (b) pollution or protection of public health or the environment or (c) the manufacture, handling, transport, use, treatment, storage, or disposal of any Hazardous Material; Event of Default means any of the events described in Section 7.1 hereof; Executive Director means the executive director of the EDA; Hazardous Material means petroleum, asbestos-containing materials, and any substance, waste, pollutant, contaminant or material that is defined as hazardous or toxic in an y Environmental Law; Indemnified Parties means the City and the EDA and their governing bodies’ members, officers, agents, including the independent contractors, consultants and legal counsel, servants and employees thereof; Legal Requirements means all laws, statutes, regulations, rules, codes, acts, charters, ordinances, resolutions, orders, permits, judgments, decrees, injunctions, directions, policies and requirements of all governmental authorities, foreseen and unforeseen, ordinary or extraordinary, then applicable to or required in connection with the Project or any part of the Project, including, without limitation, the TIF Plan, any approved site plan for any portion of the Development Property, the Americans With Disabilities Act (ADA), and any Environmental Law; Organizational Documents shall mean the following which shall be in form and substance acceptable to the EDA and the City: (a) Articles of Incorporation, Articles of Organization or Operating Agreement of the Developer, (b) a Certificate of Good Standing from the Minnesota Secretary of State dated no earlier than 30 days prior to the date of the applicable Closing in which the Developer acquires property from the EDA hereunder; and (c) an opinion of counsel for the Developer stating that (i) the Developer is duly organized and existing under the laws of its state of organization or incorporation, and (ii) that each of the Developer’s Documents have been duly executed and delivered and are the legal and binding obligations of the Developer, enforceable in accordance with their respective terms, subject to matters of bankruptcy, stay, insolvency, reorganization or other laws relating to or affecting creditors’ rights generally or by principles of equity; Permanent TIF Bonds means, as the context requires (i) the Series 2026A Bond; (ii) any bonds or obligations issued to finance any portion of the Project; and (iii) any bonds or obligations issued to refund the Permanent TIF Bonds (including, in the case of an interfund loan, any obligation to refinance such loan through issuance of an obligation to third parties). Phase 1 Development Property means the property legally described in Exhibit B attached hereto and in Exhibit A attached to the Phase 1 Assessment Agreement described in Section 4.5 of this Agreement; Phase 1 Project means Phase 1 of construction on the Development Property including but not limited to a multifamily housing project including approximately 275 market rate and/or workforce housing units (60-80% AMI), plus approximately 350 structured parking stalls, to be constructed or caused to be constructed by the Developer on the Phase I Development Property as part of the Phase I Project; 386 Item 23. 7 Phase 2 Project means Phase 2 of construction on the Development Property currently anticipated to include senior housing and/or commercial/retail space, plus parking, the specific plans for which shall be set determined collaboratively between the parties; TIF Bonds Pledged Tax Increments means, on each Payment Date, 100% of the Tax Increments attributable to the TIF District Property and paid to the EDA by the County; Preliminary Agreement means the Preliminary Development Agreement between the EDA and Alatus LLC, a Minnesota limited liability company), executed on or about May 3, 2021, which has been [assigned to][assumed by] the Developer; Project means, together or separately as the context requires, the Phase 1 Project and the Phase 2 Project and any additional phase of the Project to be set forth in an amendment to this Agreement; Public Improvements means the anticipated construction of infrastructure, including but not limited to stormwater improvements, public roadway/traffic improvements and sanitary sewer improvements including related design, survey, and engineering work, and site preparation work performed by the Developer on the Development Property in connection with the Project, subject to final determination of the scope of the Project; PUD means the Planned Unit Development Agreement for the Development Property to be adopted pursuant to a resolution and ordinance approved by the City Council following the execution and delivery of this Agreement; Redevelopment Plan or Revitalization Plan means the Downtown CBD Revitalization Plan for the Redevelopment Project, as amended; Redevelopment Project means the Downtown Central Business Redevelopment Project, established by the EDA pursuant to the TIF Act; Series 2026A TIF Bond means the Taxable General Obligation Tax Increment Refunding Bonds, Series 2026A, to be issued by the City on or about January 27, 2026 in the anticipated original aggregate principal amount of $7,635,000, is payable primarily from Tax Increments. Site Plan means the site plan prepared for the Development Property [to be] approved by the City; State means the State of Minnesota; Tax Increments means the tax increments derived from the Development Property and the improvements thereon which have been received and are permitted to be retained by the EDA in accordance with the TIF Act including, without limitation, Minnesota Statutes, Section 469.177; Section 469.176, Subd. 4h; and Section 469.175, Subd. 1a, as the same may be amended from time to time, or are otherwise allocated to other taxing jurisdictions pursuant to the TIF Act; Termination Date means the date that the Permanent TIF Bonds have been paid in full, redeemed or defeased in accordance with their terms; 387 Item 23. 8 TIF Act means Minnesota Statutes, Sections 469.174 through 469.1794, as amended; TIF District means the Alatus Tax Increment Financing District consisting of the TIF District Property, which was established as a redevelopment district under the TIF Act; TIF District Property means the property included in the TIF District, which includes the property described in Exhibit A attached hereto, comprised of the Development Property and any additional property listed in the TIF Plan. TIF Plan means the tax increment financing plan approved for the TIF District; Title Company means [Commercial Partners Title, a Division of Chicago Title Insurance Company, a Florida corporation], or another title company designated by Developer; Unavoidable Delays means delays, outside the control of the party claiming their occurrence, which are the direct result of strikes, other labor troubles, unusually severe or prolonged bad weather, pandemic, acts of God, acts of war or terrorism, fire or other casualty to the Project, litigation commenced by third parties which, by injunction or other similar judicial action or by the exercise of reasonable discretion, directly results in delays, or acts of any federal, state or local governmental unit (excluding the EDA or the City exercising its rights under this Agreement, the PUD, the Development Contract or policies or other documents related to the Project but including actions taken by the Minnesota Department of Transportation (“MnDOT”) and the Mississippi Watershed Management Organization (“MWMO”)), which directly result in delays, acts of the public enemy, discovery of unknown hazardous materials or other concealed site conditions or delays of contractors due to such discovery. In the event of an Unavoidable Delay, the applicable dates or deadlines that are subject to Unavoidable Delays as provided herein shall be extended by one (1) calendar day for each correspondi ng calendar day the applicable Unavoidable Delay is in effect. 388 Item 23. 9 ARTICLE II REPRESENTATIONS AND WARRANTIES Section 2.1. Representations and Warranties of the EDA and the City. (a) The EDA a public body corporate and politic and a political subdivision of the State and has the power to enter into this Agreement and carry out its obligations hereunder. (b) The City is a municipal corporation and a political subdivision of the State and has the power to enter into this Agreement and carry out its obligations hereunder. (c) The EDA and the City have taken the actions necessary to establish the TIF District as a “redevelopment district” within the meaning of Minnesota Statutes, Section 469.174, Subdivision 10. (d) The development contemplated by this Agreement is in conformance with the development objectives set forth in the Redevelopment Plan and the TIF Plan. (e) The EDA has authorized, subject to the further provisions of this Agreement, to apply Tax Increments to reimburse the Developer for certain eligible costs incurred in connection with the Project as further provided in this Agreement. (f) The EDA and City have taken all action necessary to approve this Agreement and to authorize the execution and delivery of this Agreement, and any other documents or instruments required to be executed and delivered by the EDA and the City, respectively, pursuant to this Agreement. (g) Except as otherwise provided herein, the EDA and the City make no representation or warranty, either express or implied, as to the Development Property or its condition, or that the Development Property shall be suitable for the Developer’s purposes or needs. Section 2.2. Representations and Warranties of the Developer. The Developer makes the following representations and warranties: (a) The Developer is a limited liability company, duly and validly organized and existing in good standing under the laws of the State of Delaware, and has power and authority to enter into this Agreement and to perform its obligations hereunder and is not in violation of any provision of the laws of the State. (b) The Developer has acquired fee title to the Developer Parcel and, subject to the terms and conditions of an amendment to this Agreement, the Developer will acquire fee title to the City Parcel if necessary, and will cause each phase of Project to be constructed in accordance with the terms of this Agreement, as amended, the Redevelopment Plan, the PUD (once adopted), the Development Contract, and all local, state and federal laws and regulations including, but not limited to, environmental, zoning, energy conservation, building code and public health laws and regulations. 389 Item 23. 10 (c) The Project would not be undertaken by the Developer, and in the opinion of the Developer would not be economically feasible within the reasonably foreseeable future, without the assistance and benefit to the Developer provided for in this Agreement. (d) Subject to the terms and conditions of this Agreement, the Developer will obtain, or cause to be obtained, in a timely manner, all required permits, licenses and approvals, and will meet, in a timely manner, all requirements of all applicable local, state, and federal laws and regulations which must be obtained or met for the construction and operation of the Project. (e) Neither the execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this Agreement is prevented, limited by or conflicts with or results in a breach of, the terms, conditions or provision of any contractual restriction, evidence of indebtedness, agreement or instrument of whatever nature to which the Developer is now a party or by which it is bound, or constitutes a default under any of the foregoing. (f) The Developer understands that the EDA and the City may subsidize or encourage the development of other developments in the City, including properties that compete with the Project, and that such subsidies may be more favorable than the terms of this Agreement, and that neither the City nor the EDA has represented that development of the Development Property will be favored over the development of other properties. (g) To the Developer’s knowledge, no member of the Board, or Councilmember of the City, or officer of the EDA or the City, has either a direct or indirect fin ancial interest in this Agreement, nor will any Commissioner of the EDA, Councilmember of the City, or officer of the City or the EDA, benefit financially from this Agreement within the meaning of Minnesota Statutes, Sections 412.311 and 471.87. 390 Item 23. 11 ARTICLE III PROPERTY ACQUISTION; PUBLIC COSTS Section 3.1. Status of the Development Property. (a) The Development Property consists of the parcels described in Exhibit B, including a parcel owned by the Developer and an adjacent parcel owned by the City. As of the date of this Agreement, (i) the Developer owns the Developer Parcel, which it acquired from a third party during the term of the Preliminary Agreement, and (ii) the City owns the City Parcel and has approved the conveyance of title to and possession of thereof to the EDA pursuant to applicable City procedures. If following the execution and delivery of this Agreement the parties to this Agreement determine that the City Parcel is necessary for the Project, the City shall amend and restate this Agreement to reflect the sale of the City Parcel to the Developer. (b) Not later than June 1, 2027, the Developer shall have satisfied all conditions necessary to obtain a building permit for the Phase I Project, including without limitation, obtaining City approval of a Planned Unit Development ordinance (“PUD”) for the Development Property and enter into a Planning Development Agreement for the Development Property (the “Development Contract”) with the City satisfactory to the City, which PUD and Development Contract, when in final form, shall be incorporated into this Agreement by reference. Section 3.2. Public Improvements. The Developer, the City of Columbia Heights and the Authority will work collaboratively to determine the scope and requirements of the Public Improvements, financing for the Public Improvements, and the schedule for construction of the Public Improvements. The Public Improvements will be constructed in accordance with the PUD and the Development Contract and any default by the Developer thereunder shall be considered an Event of Default under this Agreement, the City Bridge Loan Agreement, the City Bridge Note, and the City Bridge Mortgage and the City may exercise its remedies thereunder after the applicable notice and cure period provided in the PUD and the Development Contract. If necessary, as determined by the City or the Authority, this Agreement will be amended and restated to reflect their final scope. Section 3.3. Permanent TIF Bonds. (a) Generally. The City will issue the Permanent TIF Bonds on or about January 27, 2026. (b) Payments. The Permanent TIF Bonds have a final maturity of February 1, 20[50], will be callable at a date determined by the City and its municipal advisor to ensure reasonable interest rates on such bonds, and will be secured by a pledge of TIF Bonds Pledged Tax Increments and proceeds from the repayment of the City Bridge Note. If (i) construction of the Phase 1 Project or Public Improvements has not commenced by September 1, 2027, or (ii) the Developer has not repaid the City Bridge Note by December 15, 2028, the City may exercise its remedies under the City Bridge Loan Agreement, the City Bridge Note, and the City Bridge Mortgage. 391 Item 23. 12 ARTICLE IV PHASE 1 OF THE PROJECT Section 4.1. Construction Plans. (a) Prior to the commencement of construction of the Phase 1 Project, but not later than July 1, 2027, the Developer will deliver to the EDA the Construction Plans, Construction Documents and an associated sworn construction cost statement certified by the Developer and the general contractor all with respect to the Phase 1 Project. The Construction Plans shall be consistent with the Redevelopment Plan, this Agreement, the PUD and the Development Contract (as executed and delivered), all applicable State and local laws and regulations, and the Site Plan and Design Drawings previously submitted to the EDA and shall provide for design, quality, materials, building finishes, site layout and amenities substantially similar to those which were presented to the City and shared publicly in connection with the Developer’s request for tax increment financing assistance and identified on the preliminary building elevations and site layout. The City’s building official and the [Executive Director], on behalf of the EDA shall promptly review any Construction Plans upon submission and, within 10 business days, deliver to the Developer a written statement approving the Construction Plans or a written statement rejecting the Construction Plans and specifying the deficiencies in the Construction Plans. The City’s building official and the [Executive Director] on behalf of the EDA shall approve the Construction Plans only if: (i) the Construction Plans substantially conform to the terms and conditions of this Agreement and the PUD, and the Development Contract (as executed and delivered); (ii) the Construction Plans are consistent with the goals and objectives of the Redevelopment Plan and the TIF Plan; (iii) the Construction Plans comply with the Site Plan and Design Drawings; (iv) the Construction Plans do not violate any applicable federal, State or local laws, ordinances, rules or regulations; and (v) the Construction Plans provided to the City are complete and final and meet all requirements necessary for the City to issue a building permit. If the Construction Plans are not approved by the EDA, then the Developer shall make such changes as the EDA may reasonably require and resubmit the Construction Plans to the EDA for approval, which will not be unreasonably withheld, unreasonably conditioned or unreasonably delayed. (b) No changes shall be made to the Construction Plans for the Phase 1 Project without the EDA’s prior written approval, unless the aggregate of such changes do not increase or decrease the Phase 1 Total Development Costs by more than 15% or materially alter the Construction Plans (as described in the following sentence), in particular, no changes which materially alter (a) the Phase 1 Site Plan, (b) exterior appearance, (c) quality, (d) exterior materials, (e) number of units or (f) number of parking spaces included in the Design Drawings and Construction Plans shall be made without the EDA’s prior written consent. The approval of the EDA will not be unreasonably withheld, unreasonably conditioned or unreasonably delayed. (c) The approval of the Construction Plans, or any proposed amendment to the Construction Plans, by the EDA does not constitute a representation or warranty by the EDA that the Construction Plans or the Project comply with any applicable building code, health or safety regulation, zoning regulation, environmental law or other law or regulation, or that the Project will meet the qualifications for issuance of a certificate of occupancy, or that the Project will meet the 392 Item 23. 13 requirements of the Developer or any other users of the Project. Approval of the Construction Plans, or any proposed amendment to the Construction Plans, by the EDA will not constitute a waiver of an Event of Default. Nothing in this Agreement shall be construed to relieve the Developer of its obligations to receive any required approval of the Construction Plans from any City department. (d) If the Developer does not commence construction of the Phase 1 Project or Public Improvements by September 1, 2027, the Authority shall have the ability in its sole and absolute discretion to terminate this Agreement and exercise its remedies under the City Bridge Loan Agreement, the City Bridge Mortgage, and the City Bridge Note. Section 4.2. Commencement and Completion of Construction of the Phase 1 Project. (a) Subject to the terms and conditions of this Agreement and to Unavoidable Delays, the Developer will commence construction of the Phase 1 Project by September 1, 2027 and, barring Unavoidable Delays, the Phase 1 Project will be substantially completed by December 31, 2030. (b) For the purpose hereof, “Commence” shall mean beginning of physical improvement to the Property, including installation of utilities and “Complete” shall mean that the construction is sufficiently complete for the issuance of a Certificate of Occupancy and a Certificate of Completion as provided in Section 4.3 hereof. (c) The Phase 1 Project will be constructed or caused to be constructed by the Developer on the Development Property in conformity with this Agreement, the Construction Plans approved by the City pursuant to Section 4.1 hereof, and the PUD and the Development Contract as executed and delivered. Upon the request of the EDA, and subject to the general contractor’s and Developer’s reasonable construction site safety program and procedures, the Developer will provide the EDA reasonable access to any construction site on the Development Property. “Reasonable access” means at least one site inspection per week during regular business hours. During construction, marketing and rentals of the Project, the Developer will deliver progress reports to the EDA from time to time as reasonably requested by the EDA. Section 4.3 Phase 1 Certificate of Completion. The Developer shall notify the EDA when construction of the Phase 1 Project has been substantially completed. The EDA shall promptly inspect the Phase 1 Project in order to determine whether it has been constructed in substantial conformity with this Agreement, the applicable approved Construction Plans, the PUD, and the Development Contract (or applicable portions thereof). If the EDA determines that the Phase 1 Project has not been constructed in substantial conformity with this Agreement, such approved Construction Plans, the PUD, or the Development Contract, (or applicable portions thereof), the EDA shall deliver a written statement to the Developer indicating in adequate detail the specific respects in which the Phase 1 Project has not been constructed in substantial conformity with the approved Construction Plans and Developer shall promptly remedy such deficiencies. Promptly upon determining that the Phase 1 Project has been constructed in substantial conformity with this Agreement, the applicable approved Construction Plans[, the PUD, and the Development Contract] (or applicable portions thereof), the EDA will furnish to the Developer a Certificate of Completion in the form attached hereto as Exhibit D certifying the 393 Item 23. 14 completion of the Phase 1 Project (the “Phase 1 Certificate of Completion”). The Phase 1 Certificate of Completion shall conclusively satisfy and terminate the agreements and covenants of the Developer in this Agreement to construct the Phase 1 Project. Section 4.4. Phase 2 Project Scope and Costs. The parties anticipate that the Developer will close on the Developer Financing in 2027-2028 and use the proceeds to repay the City Bridge Note in full. The Developer and the Authority shall work collaboratively to determine the final scope of the Phase 2 Project and any necessary Public Improvements not constructed as part of the Phase I Project and shall amend and restate this Agreement to reflect the final development proposal for the Phase 2 Project. Nothing in this Agreement shall obligate the Authority to provide any additional public assistance for the Project. Section 4.5. Execution of Phase 1 Assessment Agreement. (a) On or prior to the date of issuance of the Series 2026A TIF Bond, the Developer and the EDA shall execute and deliver to the EDA for recording an Assessment Agreement relating to the Phase 1 Project (the “Phase 1 Assessment Agreement”) pursuant to the provisions of Minnesota Statutes, Section 469.177, Subdivision 8, specifying the Assessor’s Minimum Market Value for calculation of real property taxes. Specifically, the Developer shall agree that as of January 2, 2031, the portion of the Phase 1 Development Property where the Phase 1 Project is located shall have a minimum market value of at least $[________]. (b) Nothing in the Phase 1 Assessment Agreement or this Agreement limits the discretion of the assessor for the County to assign a market value to the property in excess of such Assessor’s Minimum Market Value nor prohibits the Developer from seeking, through the exercise of legal or administrative remedies, a reduction in such market value for property tax purposes, provided however, the Developer shall not seek a reduction of such market value below the Assessor’s Minimum Market Value for any year so long as the Phase 1 Assessment Agreement remains in effect for that year. (c) The Phase 1 Assessment Agreement shall remain in effect until the earlier of (i) [__________, 20__], (ii) the date on which the TIF District expires or is otherwise terminated, or (iii) the date the Phase 1 TIF Note and any TIF Bonds are fully paid, defeased or terminated in accordance with their respective terms. The Phase 1 Assessment Agreement shall be executed on or before the date of issuance of the Series 2026A Bond, and pursuant to Minnesota Statutes, Section 469.177, Subdivision 8, the Developer shall cause the Phase 1 Assessment Agreement to be filed, at the Developer’s expense, for record in the office of the county recorder or registrar of titles of the County prior to any lien on the Phase 1 Development Property, including any mortgage, and such filing shall constitute notice to any subsequent encumbrancer or purchaser of the Phase 1 Development Property, whether voluntary or involuntary, and such Phase 1 Assessment Agreement shall be binding and enforceable in its entirety against any such subsequent purchaser or encumbrancer, including the holder of any mortgage. (d) The Developer shall obtain the County Assessor’s certification to the Phase 1 Assessment Agreement, as provided in Minnesota Statutes, Section 469.177, Subdivision 8, finding that the Assessor’s Minimum Market Value represents a reasonable estimate based upon the plans and specifications for the Phase 1 Project to be constructed on the Development Property 394 Item 23. 15 and the market value previously assigned to the Phase 1 Development Property. The Developer agrees to pay the cost of filing such Phase 1 Assessment Agreement with the County Recorder of Anoka County, Minnesota and the Registrar of Titles of Anoka County, Minnesota. 395 Item 23. 16 ARTICLE V ADDITIONAL RESPONSIBILITIES OF THE DEVELOPER Section 5.1. Developer to Pay EDA’s Fees and Expenses. The Developer will pay all the EDA’s Administrative Costs (as defined below), subject to the limitations set forth below. For the purposes of this Agreement, the term “Administrative Costs” means out of pocket costs incurred by the EDA (including without limitation those costs associated with legal, real estate and financial advisors) attributable to or incurred in connection with the review, negotiation and preparation of the Preliminary Agreement, this Agreement, and any other documents referred to herein, [including without limitation, the PUD and the Development Contract] (together with any other agreements entered into between the parties hereto contemporaneously therewith) and any amendments thereto or assignments thereof. The EDA acknowledges that the Developer has previously deposited $[10,000] with the EDA in accordance with the Preliminary Agreement for the reimbursement of the EDA’s Administrative Costs (as defined above). If Administrative Costs exceed such amount, then the EDA may request additional reasonable payment of a deposit to cover ongoing Administrative Costs, and Developer agrees to pay all reasonable Administrative Costs within 30 days of the EDA’s written request. Any funds deposited by Developer and not expended by the EDA for its Administrative Costs will be returned to the Developer upon the issuance of the final Certificate of Completion to be issued under this Agreement; provided, however, that the Developer shall remain responsible for any Administrative Costs incurred by the City that are attributable to requests or actions initiated by the Developer. Nothing in this Section 5.1 is intended to limit applicable construction permitting and development fees payable in accordance with the EDA’s planning, zoning, and building fee schedules. Section 5.2. Compliance with Environmental Requirements. (a) The Developer (or its permitted assignee) shall comply with all applicable local, state, and federal environmental laws and regulations applicable to its Project, and will obtain, and maintain compliance under any and all necessary environmental permits, licenses, approvals or reviews applicable to its Project. (b) Neither the City nor the EDA makes any warranties or representations regarding, nor do they indemnify the Developer with respect to, the existence or nonexistence on or in the vicinity of the Development Property or anywhere within the TIF District of any Hazardous Material. (c) The Developer (or its permitted assignee) agrees to take all necessary action to remove or remediate any Hazardous Materials located on its applicable Development Property to the extent required by and in accordance with all applicable local, state and federal environmental laws and regulations. 396 Item 23. 17 (d) The Developer (or its permitted assignee) waives any claims against the EDA, for indemnification, contribution, reimbursement or other payments arising under federal and state law and the common law or relating to the environmental condition of the land comprising the Development Property unless the EDA is the direct cause of new environmental contamination discovered on the site. Section 5.3. Public Utilities. (a) Neither the Developer nor its assignee will construct any building or other structures on, over, or within the boundary lines of any public utility easement unless such construction is provided for in such easement or has been approved by the utility involved. (b) The Developer or its permitted assignee, at its own expense, will replace any public facilities and public utilities damaged during the construction of the Project, in accordance with the technical specifications, standards and practices of the owner thereof. Section 5.4. Payment of Taxes. (a) The Developer acknowledges that the EDA is providing substantial aid and assistance in furtherance of the Project described herein. The Developer understands that the Tax Increments pledged to payment on the TIF Bonds are derived from real estate taxes on the Development Property, which taxes must be promptly and timely paid. To that end, the Developer agrees for itself, and its successors and assigns who own the Development Property, that in addition to the obligation pursuant to statute to pay real estate taxes, they are also obligated by reason of this Agreement, to pay before delinquency all real estate taxes assessed against the Development Property (subject to statutory or other legal rights to contest the amount thereof, provided that such rights shall be subject to the Assessment Agreement and Section 4.5, hereof with respect to the Development Property). The Developer acknowledges that this obligation creates a contractual right on behalf of the EDA prior to the Termination Date to sue the Developer or its successors and assigns to collect delinquent real estate taxes and any penalty or interest thereon and to pay over the same as a tax payment to the county auditor (subject to statutory or other legal rights to contest the amount thereof, provided that such rights shall be subject to the Assessment Agreement and Section 4.5, hereof with respect to the Development Property). In any such suit in which the EDA is the prevailing party, the EDA shall also be entitled to recover its costs, expenses and reasonable out-of-pocket attorney fees. (b) The Developer agrees that, prior to the Termination Date, it will not cause a reduction in the real property taxes paid in respect of the Development Property through: (i) willful destruction of the Development Property or any part thereof; or (ii) willful refusal to reconstruct damaged or destroyed such property (it being acknowledged by the EDA that if a lender of the Developer does not make casualty proceeds available to it for reconstruction, the Developer cannot be in violation of this clause (ii)). The Developer also agrees that it will not, prior to the Termination Date, apply for an exemption from or a deferral of property tax on the Development Property pursuant to any law, or transfer or permit transfer of the Development Property to any entity whose ownership or operation of the property would result in the Development Property being exempt from real property taxes under State law. 397 Item 23. 18 (c) The Developer shall not file any petition to seek reduction in market value or property taxes on any portion of the Development Property under any state law (referred to as a “Tax Appeal”) that would result in an assessed value below the minimum assessment required under the Minimum Assessment Agreement. Section 5.5. Compliance with PUD and Development Contract. The Developer shall execute and deliver the PUD and the Development Contract not later than September 1, 2027, and thereupon the Developer shall comply with all provisions thereof. Section 5.6. Insurance. (1) The Developer will provide and maintain at all times during the process of constructing the Project an All-Risk Broad Form Basis Insurance Policy and, from time to time during that period, at the request of the City, furnish the City with proof of payment of premiums on policies covering the following: (a) Builder’s risk insurance, written on the so-called “Builder’s Risk -- Completed Value Basis,” in an amount equal to 100% of the aggregate principal amount of the Permanent TIF Bonds, and with coverage available in nonreporting form on the so-called “all risk” form of policy. The interests of the City shall be protected in accordance with a clause in form and content satisfactory to the City; (b) Comprehensive general liability insurance (including operations, contingent liability, operations of subcontractors, completed operations, and contractual liability insurance) together with an Owner’s Protective Liability Policy with limits against bodily injury and property damage of not less than $1,000,000 for each occurrence (to accomplish the above-required limits, an umbrella excess liability policy may be used). The City shall be listed as additional insured parties on the policy; and (c) Workers’ compensation insurance, with statutory coverage, provided that the Developer may be self-insured with respect to all or any part of its liability for workers’ compensation. (2) Upon completion of construction of the Project and prior to the Termination Date, the Developer shall maintain, or cause to be maintained, at its cost and expense, and from time to time at the request of the City shall furnish proof of the payment of premiums on, insurance as follows: (a) Insurance against loss and/or damage to the Project under a policy or policies covering such risks as are ordinarily insured against by similar businesses. (b) Comprehensive general public liability insurance, including personal injury liability (with employee exclusion deleted), against liability for injuries to persons and/or property, in the minimum amount for each occurrence and for each year of $1,000,000, and shall be endorsed to show the City as an additional insured. (c) Such other insurance, including workers' compensation insurance respecting all employees of the Developer, in such amount as is customarily carried by like 398 Item 23. 19 organizations engaged in like activities of comparable size and liability exposure; provided that the Developer may be self-insured with respect to all or any part of its liability for workers' compensation. (d) All insurance required in this Agreement shall be taken out and maintained in responsible insurance companies selected by the Developer that are authorized under the laws of the State to assume the risks covered thereby. Upon request, the Developer will deposit annually with the City, policies evidencing all such insurance, or a certificate or certificates or binders of the respective insurers stating that such insurance is in force and effect. Unless otherwise provided in this Agreement each policy shall contain a provision that the insurer shall not cancel nor modify it in such a way as to reduce the coverage provided below the amounts required herein without giving written notice to the Developer, the City at least 30 days before the cancellation or modification becomes effective. In lieu of separate policies, the Developer may maintain a single policy, blanket or umbrella policies, or a combination thereof, having the coverage required herein, in which event the Developer shall deposit with the City a certificate or certificates of the respective insurers as to the amount of coverage in force upon the Project. (e) The Developer agrees to notify the City immediately in the case of damage exceeding $500,000 in amount to, or destruction of, the Project or any portion thereof resulting from fire or other casualty. In such event the Developer will repair, reconstruct, and restore the Project to substantially the same or an improved condition or value as it existed prior to the event causing such damage and, to the extent necessary to accomplish such repair, reconstruction, and restoration, the Developer will apply the net proceeds of any insurance relating to such damage received by the Developer to the payment or reimbursement of the costs thereof. (1) The Developer shall complete the repair, reconstruction and restoration of the Project regardless of up to the amount of the net proceeds of insurance received by the Developer for such purposes are sufficient to pay for the same. Any net proceeds remaining after completion of such repairs, construction, and restoration shall be the property of the Developer. (2) A failure to promptly repair, reconstruct and restore the Project as required by this Section 5.6(2)(e) will be considered an Event of Default under this Agreement and the City may suspend payments on the TIF Notes, as applicable, or exercise any other remedies provided in Section 6.2 hereof. All of the insurance provisions set forth in this Section shall terminate upon the termination of this Agreement. Section 5.7. No Business Subsidy. The Developer represents that its investment in the purchase price of the Developer Parcel and demolition and other site preparation costs on the Developer Parcel is approximately at least $[5,799,752] (net of the amount provided under this Agreement to reimburse such costs). Since the total of these costs is more than 70% of $[_____] (the assessor’s current year’s estimated market value for the Development Property), the assistance 399 Item 23. 20 provided pursuant hereto is not a “business subsidy” because of the exception set forth in Minnesota Statutes, Section 116J.993, Subdivision 3(17) for the redevelopment of property. 400 Item 23. 21 ARTICLE VI EVENTS OF DEFAULT Section 6.1. Events of Default Defined. The following shall be “Events of Default” under this Agreement and the term “Event of Default” shall mean whenever it is used in this Agreement any one or more of the following events: (a) Failure by the Developer to timely pay any ad valorem real property taxes assessed with respect to the Development Property after its acquisition thereof. (b) Failure by the Developer to commence the Phase 1 Project or Public Improvements by September 1, 2027 or to proceed with due diligence to substantially complete the construction of the Phase 1 Project pursuant to the terms, conditions and limitations of this Agreement by December 31, 2030. (c) Failure of the Developer to observe or perform any other material covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement. (d) Failure of the Developer to observe or perform any other material covenant, condition, obligation or agreement on its part to be observed or performed under th e PUD, or the Development Contract. (e) If, prior to the applicable Completion Date, the Developer shall: (a) file any petition in bankruptcy or for any reorganization, arrangement, composition, readjustment, liquidation, dissolution, or similar relief under the United States Bankruptcy Act of 1978, as amended or under any similar federal or state law; or (b) be adjudicated a bankrupt or insolvent; or if a petition or answer proposing the adjudication of the Developer, as a bankrupt or its reorganization under any present or future federal bankruptcy act or any similar federal or state law shall be filed in any court and such petition or answer shall not be discharged or denied within 60 days after the filing thereof; or a receiver, trustee or liquidator of the Developer, of the Project, or part thereof, or of the Development Property, or part thereof, shall be appointed in any proceeding brought against the Developer, and shall not be discharged within 60 days after such appointment, or if the Developer, shall consent to or acquiesce in such appointment. (f) Failure of the Developer to submit proof of financing for the Phase 1 Project to the EDA. Section 6.2. Remedies on Default. Whenever any Event of Default referred to in Section 6.1 occurs and is continuing, the EDA may take any one or more of the following actions after the giving of 30 days’ written notice to the Developer, but only if the Event of Default has not been cured within said 30 days; provided that if such Event of Default cannot be reasonably cured within the 30 day period, and the Developer has provided reasonable assurances to the EDA that it is proceeding with due diligence to cure such default, such 30-day cure period shall be extended for 401 Item 23. 22 an additional period deemed reasonably necessary by the EDA to effect the cure, but in any event not to exceed an additional 180 days: (a) The EDA may suspend its performance under this Agreement until such default is cured or the EDA receives assurances from the Developer, deemed reasonably adequate by the EDA, that the Developer will cure its default and continue its performance under this Agreement. (b) The EDA may take any action, including legal or administrative action, in law or equity, which may appear necessary or desirable to enforce performance and observance of any obligation, agreement, or covenant of the Developer under this Agreement. (c) The EDA may exercise its remedies under the City Bridge Loan Agreement, City Bridge Mortgage and City Bridge Note. Section 6.3. No Remedy Exclusive. No remedy herein conferred upon or reserved to the EDA is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. Section 6.4. No Implied Waiver. In the event any agreement contained in this Agreement should be breached by any party and thereafter waived by any other party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other concurrent, previous or subsequent breach hereunder. Section 6.5. Indemnification of City and EDA. (a) The Developer releases from and covenants and agrees that the Indemnified Parties shall not be liable for and agrees to indemnify and hold harmless the Indemnified Parties against any loss or damage to property or any injury to or death of any person occurring at or about or resulting from any defect in its Project, except to the extent caused by any willful misrepresentation or any willful or wanton misconduct of the Indemnified Parties. (b) Except for any willful misrepresentation or any willful or wanton misconduct of the Indemnified Parties, the Developer agrees to protect and defend the Indemnified Parties, now and forever, and further agree to hold the aforesaid harmless from any claim, demand, suit, action or other proceeding whatsoever by any person or entity whatsoever arising or purportedly arising from the actions or inactions of the Developer (or if other persons acting on its behalf or under its direction or control) under this Agreement, or the transactions contemplated hereby or the acquisition, construction, installation, ownership, and operation of the Project; provided, that this indemnification shall not apply to the warranties made or obligations undertaken by the City or the EDA in this Agreement. (c) All covenants, stipulations, promises, agreements and obligations of the EDA contained herein shall be deemed to be the covenants, stipulations, promises, agreements and 402 Item 23. 23 obligations of the EDA and not of any governing body member, officer, agent, servant or employee of the EDA. Section 6.6. Reimbursement of Attorneys’ Fees. If the Developer shall default under any of the provisions of this Agreement, and the EDA shall employ attorneys or incur other reasonable expenses for the collection of payments due hereunder, or for the enforcement of performance or observance of any obligation or agreement on the part of the Developer contained in this Agreement, the Developer will on demand therefor reimburse the City and the EDA for the reasonable fees of such attorneys and such other reasonable expenses so incurred. 403 Item 23. 24 ARTICLE VII ADDITIONAL PROVISIONS Section 7.1. Restrictions on Use. The Developer agrees throughout the term of this Agreement for itself, its successors and assigns and every successor in interest to the Development Property, or any part thereof, that the Developer and such successors and assigns shall operate, or shall cause to be operated: (a) Phase 1 Project is as a multifamily housing development, currently anticipated to include without limitation market rate and/or workforce housing (60-80% AMI) units, and structured parking; and Section 7.2. Reports. The Developer or its assignee shall provide the EDA reports in a timely manner with such information about the applicable Project as the EDA may reasonably request for purposes of satisfying any reporting requirements imposed by law on the EDA. Section 7.3. Limitations on Transfer and Assignment. Prior to the Termination Date, the Developer will not sell, assign, convey, lease or transfer in any other mode or manner (collectively, “Transfer”) its interest in this Agreement, or any portion of the Development Property or the Project, or any interest therein, without the express written approval of the EDA. The Developer agree to pay all reasonable legal fees and expenses of the City and the EDA, including fees of the City Attorney’s office and outside counsel retained by the City or the EDA to review the documents submitted to the City and the EDA in connection with any Transfer. Section 7.4. Conflicts of Interest. No member of the governing body or other official of the EDA or the City shall have any financial interest, direct or indirect, in this Agreement, the Development Property or the Project, or any contract, agreement or other transaction contemplated to occur or be undertaken thereunder or with respect thereto, nor shall any such member of the governing body or other official participate in any decision relating to this Agreement which affects his or her personal interests or the interests of any limited liability company, partnership or association in which he or she is directly or indirectly interested. No member, official or employee of the EDA or the City shall be personally liable to the EDA or the City in the event of any default or breach by the Developer or successor or on any obligations under the terms of this Agreement. (a) If the EDA consents to an assignment and assumption by the transferee of all or a portion of the Developer’s obligations under this Agreement, then the Developer shall be released from such assigned obligations. Section 7.5. Titles of Articles and Sections. Any titles of the several parts, articles and sections of this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. Section 7.6. Notices and Demands. Except as otherwise expressly provided in this Agreement, a notice, demand or other communication under this Agreement by any party to any other shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered personally, and 404 Item 23. 25 (a) in the case of the Developer is addressed or delivered personally to: Alatus Columbia Heights II LLC c/o Alatus LLC 411 Lexington Parkway N, Suite 615 St. Paul, MN 55104 Attn: Robert C. Lux with a copy to: Winthrop & Weinstine, P.A. Capella Tower, Suite 3500 225 South Sixth Street Minneapolis, MN 55402-4629 Attn: John Stern (b) in the case of the EDA is addressed or delivered personally to the EDA at: Columbia Heights Economic Development Authority 3989 Central Avenue NE Columbia Heights, MN 55421 Attn: Executive Director (c) in the case of the City is addressed or delivered personally to the City at: City of Columbia Heights 3989 Central Avenue NE Columbia Heights, MN 55421 Attn: City Manager and Community Development Director or at such other address with respect to any such party as that party may, from time to time, designate in writing and forward to the other, as provided in this section. Section 7.7. No Additional Waiver Implied by One Waiver. If any agreement contained in this Agreement should be breached by either party and thereafter waived by the other party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other concurrent, previous or subsequent breach hereunder. Section 7.8. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. Section 7.9. Law Governing. This Agreement will be governed and construed in accordance with the laws of the State. Section 7.10. Term; Termination. Unless this Agreement is terminated earlier in accordance with its terms this Agreement shall terminate on the Termination Date. After the 405 Item 23. 26 Termination Date, if requested by the Developer, the EDA will provide a termination certificate as to the Developer’s obligations hereunder. Section 7.11. Provisions Surviving Rescission, Expiration or Termination. Sections 5.1, 6.5 and 6.6 shall survive any rescission, termination or expiration of this Agreement with respect to or arising out of any event, occurrence or circumstance existing prior to the date thereof. Section 7.12. Superseding Effect. This Agreement, the PUD, the Development Contract (and any other agreements described therein), and the Assessment Agreements, as of their effective dates, reflect the entire agreement of the parties with respect to the development of the Development Property, and supersedes in all respects all prior agreements of the parties, whether written or otherwise, with respect to the development of the Development Property, including without limitation the Preliminary Agreement. Section 7.13. Relationship of Parties. Nothing in this Agreement is intended, or shall be construed, to create a partnership or joint venture among or between the parties hereto, and the rights and remedies of the parties hereto shall be strictly as set forth in this Agreement. All covenants, stipulations, promises, agreements and obligations of the EDA contained herein shall be deemed to be the covenants, stipulations, promises, agreements and obligations of the EDA and not of any governing body member, officer, agent, servant or employee of the EDA. Section 7.14. Venue. All matters, whether sounding in tort or in contract, relating to the validity, construction, performance, or enforcement of this Agreement shall be controlled by and determined in accordance with the laws of the State of Minnesota, and the Developer agree that all legal actions initiated by the Developer or the EDA with respect to or arising from any provision contained in this Agreement shall be initiated, filed and venued exclusively in the State of Minnesota, Anoka County, District Court and shall not be removed therefrom to any other federal or state court. Section 7.15. Merger. None of the provisions of this Agreement are intended to or shall be merged by reason of any deed transferring any interest in the Development Property and any such deed shall not be deemed to affect or impair the provisions and covenants of this Agreement. No waiver, consent, modification or change of terms of this Agreement shall bind any party unless in writing and signed by all parties. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. The Preliminary Agreement is replaced and superseded in its entirety by this Agreement, and the documents to be executed pursuant to this Agreement, the PUD, and the Development Contract. Section 7.16 Interpretation; Concurrence. The language in this Agreement shall be construed simply according to its generally understood meaning, and not strictly for or against any party and no interpretation shall be affected by which party drafted any part of this Agreement. By executing this Agreement, the parties acknowledge that they (a) enter into and execute this Agreement knowingly, voluntarily and willingly of their own volition with such consultation with legal counsel as they deem appropriate; (b) have had a sufficient amount of time to consider this Agreement’s terms and conditions, and to consult an attorney before signing this Agreement; (c) 406 Item 23. 27 have read this Agreement, understand all of its terms, appreciate the significance of those terms and have made the decision to accept them as stated herein; and (d) have not relied upon any representation or statement not set forth herein. Section 7.17 Government Data. The Developer has been required to provide certain data to the City, the EDA or their consultants in connection with applying for financial assistance in constructing the Project. It is also likely that the Developer will be required to provide additional data to the City or consultants in the course of administering the TIF District to ensure compliance with this Agreement and the TIF Act. All data provided to the City, the EDA or their consultants is government data within the meaning of the Minnesota Statutes, Chapter 13 (the “MGDPA”). The parties recognize that some of the data provided by the Developer to the City, the EDA or their consultants may be nonpublic data as defined by the MGDPA. The parties acknowledge that the City and the EDA are subject to the MGDPA and will handle all government data in its possession in accordance with the MGDPA, notwithstanding any other agreement or understanding to the contrary. 407 Item 23. S-1 IN WITNESS WHEREOF the EDA has caused this Agreement to be duly executed in its name and on its behalf, the Developer has caused this Agreement to be duly executed in its name and on its behalf, on or as of the date first above written. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY By: Its: President By: Its: Executive Director This is a signature page to the Development Assistance Agreement. 408 Item 23. S-2 ALATUS COLUMBIA HEIGHTS II LLC By: Robert Lux Its: President This is a signature page to the Development Assistance Agreement. 409 Item 23. A-1 EXHIBIT A DESCRIPTION OF TIF DISTRICT The TIF District consists of the following properties located in the City of Columbia Heights, Anoka County, Minnesota (the Developer Parcel and the City Parcel, each of which are legally described in EXHIBIT B attached to this Agreement) and the adjacent rights-of-way and abutting roadways: Parcel number Address Current Owner Parcel A 35-30-24-11-0083 4300 Central Ave Developer Parcel B 35-30-24-11-0084 N/A City 410 Item 23. B-1 EXHIBIT B LEGAL DESCRIPTION OF DEVELOPMENT PROPERTY Developer Parcel: Lots One (1), Two (2), Three (3), Four (4), Five (5), Six (6), Seven (7), Eight (8), Nine (9), Ten (10), Eleven (11), and Twelve (12), Block One (1), and the East 107.3 feet of Lots One (1), Two (2), Three (3), Four (4), Five (5), and Six (6), Block Two (2), All in Rearrangement of Block “A”, Columbia Heights Annex to Minneapolis, according to the recorded plat thereof on file in the office of the Register of Deeds in and for Anoka County, Minnesota, together with that part of vacated Jackson Street on said plat described as follows: Commencing at a point 10 feet North of the Southeast corner of said Lot 6, Block 2; thence North a distance of 590 feet, more or less, to the Northeast corner of said Lot 1, Block 2; thence East a distance of 30 feet, more or less, to the Northwest corner of said Lot 12, Block 1; thence South a distance of 590 feet, more or less to a point 10 feet North of the Southwest corner of said Lot 7, Block 1: thence West a distance of 30 feet, more or less, to the p oint of beginning and there terminating. City Parcel: Lots 1, 2, 3, 4, 5, and 6, Block 2, Rearrangement of Block “A”, Columbia Heights Annex to Minneapolis (except for the East 107.3 feet thereof), Anoka County, Minnesota. To be replatted as follows: [INSERT POST-PLAT LEGAL] 411 Item 23. C-1 EXHIBIT C FORM OF ASSESSMENT AGREEMENT THIS AGREEMENT, dated as of this ___ day of ___________, 20__, is between Columbia Heights Economic Development Authority, Minnesota (the “EDA”), and Alatus Columbia Heights II LLC (the “Developer”). WITNESSETH WHEREAS, the EDA, the City of Columbia Heights, Minnesota, and the Developer have entered into a Development Assistance Agreement dated as of January [__], 2026 (the “Development Assistance Agreement”) regarding certain real property located in the City of Columbia Heights, Minnesota (the “City”), including the property legally described in Exhibit A (the “Property”). WHEREAS, it is contemplated that pursuant to said Development Assistance Agreement, the Developer will acquire, construct and equip __________________________________________ (“Phase 1”) on the Property in accordance with construction plans approved by the City. WHEREAS, the EDA and the Developer desire to establish a minimum market value for the Phase 1 Development Property (as defined in the Development Assistance Agreement) and the improvements constructed or to be constructed thereon, pursuant to Minnesota Statutes, Section 469.177. WHEREAS, the Developer has acquired the land included in the Property legally described in Exhibit A attached hereto. WHEREAS, the EDA and the Assessor have reviewed Construction Plans for Phase __. NOW, THEREFORE, the parties to this Agreement, in consideration of the promises, covenants and agreements made by each to the other, do hereby agree as follows: 1. As of January 2, 202_, the minimum market value, which shall be assessed for the Phase 1 Development Property, shall be $_________. 2. The minimum market values herein established shall be of no further force and effect after assessment on January 2, 20__ for taxes payable in 20__ and this Agreement shall terminate automatically on January 31, 20__; provided, however, this Agreement shall terminate on such earlier date as the TIF District (as defined in the Development Assistance Agreement) is decertified or the Phase __ TIF Note (as defined in the Development Assistance Agreement) is fully paid, defeased or terminated in accordance with its terms (the “Terminatio n Date”). If the Termination Date is earlier than January 31, 20__ for taxes payable in 20__, the EDA shall duly execute and record a release of this Agreement upon the written request and sole expense of the then holder of fee title to the Property. 412 Item 23. C-2 3. This Agreement shall be recorded by the EDA with the County Recorder of Anoka County, Minnesota and the Registrar of Titles of Anoka County, Minnesota. The Developer shall pay all costs of recording. 4. Neither the preambles nor provisions of this Agreement are intended to, or shall they be construed as, modifying the terms of the Development Assistance Agreement. 5. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the parties. This instrument was drafted by: Kutak Rock LLP (SEL) 60 South Sixth Street, Suite 3400 Minneapolis, MN 55402 413 Item 23. C-S-1 IN WITNESS WHEREOF, the EDA and the Developer have caused this Agreement to be executed in their names and on their behalf all as of the date set forth above. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, MINNESOTA By____________________________ Its President By____________________________ Its Executive Director STATE OF MINNESOTA ) ): ss COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this ____ day of _______, 20__, by __________________, the President of the Columbia Heights Economic Development Authority, Minnesota on behalf of said EDA. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this ____ day of __________, 20__, by __________________, the Executive Director of the Columbia Heights Economic Development Authority, Minnesota, on behalf of said EDA. Notary Public Signature page for Assessment Agreement between the Columbia Heights Economic Development Authority, Minnesota and Alatus Columbia Heights II LLC 414 Item 23. C-S-2 ALATUS COLUMBIA HEIGHTS II LLC, a Delaware limited liability company By Name: Robert Lux Its: President STATE OF MINNESOTA ) ): ss COUNTY OF _________ ) The foregoing instrument was acknowledged before me this ____ day of _______, 20__, by Robert Lux, the President of Alatus Columbia Heights II LLC, a Delaware limited liability company, on behalf of said limited liability company. Notary Public Signature page for Assessment Agreement between the Columbia Heights Economic Development Authority, Minnesota and Alatus Columbia Heights II LLC 415 Item 23. C-S-3 CERTIFICATION BY COUNTY ASSESSOR The undersigned, having reviewed the Assessment Agreement, dated as of the date first written above, by and between Columbia Heights Economic Development Authority, Minnesota and Alatus Columbia Heights II LLC, the plans and specifications for Phase __, as defined in the foregoing Assessment Agreement, and the market value currently assigned to land upon which the improvements are to be constructed and being of the opinion that the minimum market value contained in the Assessment Agreement appears reasonable, hereby certifies as follows: The undersigned Assessor, being legally responsible for the assessment of the above described property, hereby certifies that the minimum market value as of January 2, 202_ of $__________ assigned to such land and improvements is reasonable. ______________________________________ County Assessor for Anoka County STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) This instrument was acknowledged before me on ___________, 20__, by _____________________, the County Assessor of Anoka County. _____________________________________ Notary Public 416 Item 23. C-A-1 EXHIBIT A TO ASSESSMENT AGREEMENT Legal Description of Property The property is proposed to be either subdivided or replated as multiple parcels and the minimum assessment agreement may be amended to reflect such subdivision or replat. 417 Item 23. D-1 EXHIBIT D FORM OF CERTIFICATE OF COMPLETION THIS CERTIFICATE, made this ____ day of __________, 20___ between the COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, MINNESOTA, a public body corporate and politic, organized and existing under the laws of the State of Minnesota (the “EDA”), and Alatus Columbia Heights II LLC, a Delaware limited liability company (the “Developer”). WHEREAS, the EDA, the City, and the Developer have executed that certain Development Assistance Agreement dated January [__], 2026 (the “Agreement”), which requires the Developer to construct ________________________________________________________ (“Phase 1”) on the property legally described as follows (the “Property”): [LEGAL DESCRIPTION]; and WHEREAS, the Developer has constructed Phase 1 in a manner deemed sufficient by the EDA to permit the execution of this certification; NOW THEREFORE, the EDA and the City each does hereby certify that the Developer has satisfactorily completed Phase 1 upon the terms and conditions as recited in the Agreement. The Developer is released and forever discharged from its obligations with respect to construction of Phase 1 under Section 4.3 of the Agreement. Nothing herein shall release the obligations of the Developer under (i) the PUD, (ii) the Development Contract, (iii) the Assessment Agreement or (iv) the Agreement. Any remaining obligations under the Agreement shall be solely contractual obligations of the Developer and parties to whom the Developer expressly assigns, and who expressly assume, the Developer’s obligations under the Agreement. The remaining covenants of the Developer under the Agreement are not intended to run with title to the Property. All undefined terms used herein shall have the meanings set forth in the Agreement. 418 Item 23. D-2 The EDA and the City each has, as of the date and year first above written, set its hand hereon. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, MINNESOTA By _____________________________ Its Executive Director STATE OF MINNESOTA ) ) ss COUNTY OF ANOKA ) On this ____ day of _________, 20___, before me a Notary Public within and for said County, personally appeared ________________________, to me personally known, who, being by me duly sworn, did say that she/he is the Executive Director of the Columbia Heights Economic Development Authority, Minnesota, the public body corporate and politic named in the foregoing instrument, and said instrument was signed in behalf of said public body corporate and politic by authority of its Board of Commissioners, and said Executive Director acknowledged said instrument to be the free act and deed of said public body corporate and politic. _________________________________ Notary Public CITY OF COLUMBIA HEIGHTS, MINNESOTA By ________________________________ Its City Manager STATE OF MINNESOTA ) ) ss COUNTY OF ANOKA ) On this ____ day of _________, 20___, before me a Notary Public within and for said County, personally appeared ________________________, to me personally known, who, being by me duly sworn, did say that she/he is the City Manager of the City of Columbia Heights, Minnesota, the public body corporate and politic named in the foregoing instrument, and said instrument was signed in behalf of said public body corporate and politic by authority of its City Council, and said City Manager acknowledged said instrument to be the free act and deed of said public body corporate and politic. _________________________________ Notary Public 419 Item 23. D-3 THIS INSTRUMENT WAS DRAFTED BY: Kutak Rock LLP (SEL) 60 South Sixth Street, Suite 3400 Minneapolis, MN 55402 420 Item 23.