HomeMy WebLinkAbout01-27-2025 Public Improvement Meeting Packet
SPECIAL CITY COUNCIL MEETING - PUBLIC
IMPROVEMENT HEARING
Mayor
Amáda Márquez Simula
Councilmembers
Connie Buesgens
Rachel James
Justice Spriggs
Laurel Deneen
City Manager
Aaron Chirpich
City Hall—Council Chambers, 3989 Central Ave NE
Monday, January 27, 2025
6:00 PM
AGENDA
ATTENDANCE INFORMATION FOR THE PUBLIC
Members of the public who wish to attend may do so in-person, or by using Microsoft Teams
Meeting at columbiaheightsmn.gov/joinameeting: ID 251 010 148 292, Passcode Xx3f4zd6. For
questions, please call the Public Works Department at 763 -706-3700.
WELCOME/CALL TO ORDER/ROLL CALL
APPROVAL OF AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items submitted after the agenda preparation deadline.)
PUBLIC HEARINGS
This is the public’s opportunity to speak regarding this matter. Speakers that are in -person are asked to
complete a Speaker Form and submit it to Staff. Speakers attending virtually should send a request to
speak with this information to the moderator using the chat function and wait to be called on to speak.
When speaking, virtual attendees should turn their camera on. Speakers should limit their comments
to five (5) minutes. Any comments made after the public hearing is closed will not be considered by the
City Council and will not be included as part of the formal record for this matter as the item will have
been voted on and the item formally closed by the Council.
1. Public Hearing: Improvements For 2025 Concrete Alley Construction, Project 2506.
Presentation of Information on 2025 Alley Construction Project by Staff
Questions and Comments on 2025 Alley Construction Project
Close the Public Hearing
MOTION: Move to close the public hearing of the 2025 Alley Construction,
Project 2506
Consideration of Resolution
MOTION: Move to waive the reading of Resolution 2025-017, there being
ample copies available for the public.
MOTION: Move to adopt Resolution 2025-017, being a resolution ordering
improvements and preparation of plans for 2025 Concrete Alley Construction,
City Project 2506.
ADJOURNMENT
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City of Columbia Heights AGENDA January 27, 2025
Special City Council Meeting - Public Improvement Hearing
Page 2
Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is
made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements.
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ITEM: Public Hearing: Improvements for 2025 Concrete Alley Construction, Project 2506.
DEPARTMENT: Public Works BY/DATE: Assistant City Engineer / January 16,
2025
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
_Healthy and Safe Community
_Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
_Thriving and Vibrant Destination Community
X Strong Infrastructure and Public Services
_Sustainable
BACKGROUND
The City Council accepted the Feasibility Report and ordered an Improvement Hearing for January 27, 2025 at
their meeting of December 9, 2024.
The following bituminous alleys are proposed to be reconstructed with concrete:
1. Heights Drive to Stinson Boulevard, 45th Avenue to Heights Drive,
2. 5th Street to 6th Street, 47th Avenue to 48th Avenue,
3. Tyler Street to Polk Street, 41st Avenue to 42nd Avenue,
4. Jackson Street to Van Buren Street, 42nd Avenue to 43rd Avenue,
5. University Avenue Service Road to 4th Street, 49th Avenue to 50th Avenue, and
6. Reservoir Boulevard to Tyler Street, 37th Avenue to 39th Avenue
Staff held an Informational Meeting for the proposed project on January 23, 2025 at City Hall starting at 6:00
p.m.
SUMMARY OF CURRENT STATUS
Distributed at the December 9, 2024 regular City Council meeting was the Feasibility Report that details the
scope of work and estimated costs for the alleys.
Proposed Construction
The alleys will be 11 - 12’ wide and constructed with concrete. Small areas of bituminous or concrete
driveways and turf area adjacent to the alleys will be reconstructed to match the new alley grades.
Utilities
Other than possible improvements to existing storm sewer catch basin slabs and castings, no other utility work
is anticipated as part of the project.
CITY COUNCIL MEETING
AGENDA SECTION PUBLIC IMPROVEMENT
HEARING
MEETING DATE JANUARY 27, 2025; 6:00PM
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Item 1.
City of Columbia Heights - Council Letter Page 2
Financing: Concrete Alley Construction
The estimated project costs are as follows:
o Concrete alley construction $1,3000,000
Project funding is proposed as follows:
o Assessments $677,650
o Infrastructure (Construction) $597,350
o Storm Sewer Fund $25,000
o Infrastructure Fund (Engineering and Admin) $130,000
The funding reflects a flat fee of 10% of the construction cost included in the above amounts for a portion of
the Engineering and Administration costs.
Active Past Assessments:
Properties on Reservoir Boulevard, Tyler Street, and 37 th Avenue from 37th Avenue to 39th Avenue had a street
assessment for full reconstruction on 37th Avenue in 2023.
Properties on 6th Street from 47th Avenue to 48th Avenue had a street assessment for mill and overlay on 6th
Street in 2021.
Properties on 4th Street from 49th Avenue to 50th Avenue had a street assessment for partial street
reconstruction on 4th Street in 2021.
Properties on Tyler Street, Polk Street, and 41st Avenue from 41st Avenue to 42nd Avenue had a street
assessment for mill and overlay on 41st Avenue in 2016.
The proposed assessments for residential and commercial properties are shown below:
Location Type of Rehabilitation Proposed Assessment
Alley Concrete Construction $4,365.67 (residential)
Alley Concrete Construction $9,701.49 (commercial)
STAFF RECOMMENDATION
Recommendation for moving item forward.
RECOMMENDED MOTION(S):
MOTION: Move to waive the reading of Resolution 2025-017, there being ample copies available for the
public.
MOTION: Move to adopt Resolution 2025-017, being a resolution ordering improvements and preparation
of plans for 2025 Concrete Alley Construction, City Project 2506.
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Item 1.
City of Columbia Heights - Council Letter Page 3
ATTACHMENT(S):
Resolution 2025-017
Informational Meeting Agenda
Informational Meeting Attendance List
Assessment Rates
Assessment Maps
Public Improvement Hearing Notice
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Item 1.
RESOLUTION NO. 2025-017
A resolution of the City Council for the City of Columbia Heights, Minnesota,
Whereas, Resolution 2024-97 of the Columbia Heights City Council adopted the 9th day of December, 2024, fixed a
date for a Council hearing on the proposed improvement of the alleys located from Heights Drive to Stinson
Boulevard between 45th Avenue and Heights Drive, 5th Street to 6th Street between 47th Avenue and 48th Avenue,
Tyler Street to Polk Street between 41st Avenue and 42nd Avenue, Jackson Street to Van Buren Street between 42nd
Avenue and 43rd Avenue, University Avenue Service Road to 4th Street between 49th Avenue and 50th Avenue, and
Reservoir Boulevard to Tyler Street between 37th Avenue and 39th Avenue, and
Whereas, ten days’ mailed notice and two published notices of the hearing a week apart were given, and the
hearing was held thereon the 27th day of January, 2025, at which time all persons desiring to be heard were given
an opportunity to be heard thereon, and
Whereas, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by
special assessments under Charter provisions,
2506 CONCRETE ALLEY CONSTRUCTION
Heights Drive to Stinson Boulevard, 45th Avenue to Heights Drive
5th Street to 6th Street, 47th Avenue to 48th Avenue
Tyler Street to Polk Street, 41st Avenue to 42nd Avenue
Jackson Street to Van Buren Street, 42nd Avenue to 43rd Avenue
University Avenue Service Road to 4th Street, 49th Avenue to 50th Avenue
Reservoir Boulevard to Tyler Street, 37th Avenue to 39th Avenue
The proposed width remains approximately the same. Work includes removal of existing materials as needed, new
granular subbase if needed, 6” of new aggregate base, 8” of new concrete surfacing, and restoration of adjacent
concrete, bituminous and turf surfaces.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the C ity of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
Such improvement is necessary, cost-effective and feasible as detailed in the Feasibility Report.
Such improvement is hereby ordered as proposed in the Council Resolution adopted the 9th day of December,
2024.
These improvements shall also be known as Project No. 2506, PIRs: 2025-AL-06-001 and 2025-AL-06-002.
The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall
prepare plans and specifications for the making of such improvement.
ORDER OF COUNCIL
Passed this 27th day of January, 2025
Offered by:
Seconded by:
Roll Call:
Amada Marquez Simula, Mayor 6
Item 1.
Attest:
Sara Ion, City Clerk/Council Secretary
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Item 1.
CITY OF COLUMBIA HEIGHTS
INFORMATIONAL MEETING
Concrete Alley Construction
City Council Chambers
Thursday, January 23, 2025 - 6:00 p.m.
A G E N D A
6:00 – 6:30 Staff Presentation
Introductions, Sign-in
City-wide Street Rehab Program
Background
o Large Investment in Infrastructure
Evaluation performed
o Visual survey (condition)
o Existing structure
Goal: Doing right thing at the right time
Alley Engineering Report (available by request)
Scope of Work
o Alleys
Remove bituminous surface and underlying materials
Install 6” Class 5 Aggregate
Construct 8” Concrete Alley
Inverse Crown
Restore Driveways and Turf
o Limited Access during construction
o Utilities
Estimated Costs (final based upon actual)
Funding (Cost Share)
Assessment Methodology
Unit Rate Basis (per parcel)
Improvement Process and Schedule
Informational Meeting (1/23/25)
Improvement Hearing (1/27/25)
Final Plans & Bidding (2/24/25)
Pre-Construction Meeting (5/5/25)
Construction (5/12/25 – 9/30/25)
Assessment Hearing (10/6/25)
o Assessment will appear on Property Tax Statement
General Questions/Citizen Comments
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ESTIMATED COSTS:
CONSTRUCTION $1,300,000.00
ENGINEERING AND ADMINISTRATION $130,000.00
--------------------
TOTAL PROJECT COST $1,430,000.00
ASSESSMENT:
6.4 PARCELS AT C, I, MF RATE
(COMMERCIAL, INDUSTRIAL, MULTI-FAMILY)
141 PARCELS AT RESIDENTIAL RATE
ASSESSMENT RATE:
$1,430,000.00
----------------------=$9,701.49 / PARCEL
147.40
ESTIMATED COST SHARING:
TOTAL PROJECT COST $1,430,000.00
CITY SHARE -$752,350.75--------------------
ASSESSED COST $677,649.25
PROPOSED ASSESSMENT RATES:
C, I, MF $62,089.55
ALLEY -------------------=$9,701.49 / PARCEL
6.40
RESIDENTIAL $615,559.70
ALLEY -------------------=$4,365.67 / PARCEL
141.00
JACKSON STREET TO VAN BUREN STREET, 42ND AVENUE TO 43RD AVENUE
RESERVOIR BOULEVARD TO TYLER STREET, 37TH AVENUE TO 39TH AVENUE
5TH STREET TO 6TH STREET, 47TH AVENUE TO 48TH AVENUE
TYLER STREET TO POLK STREET, 41ST AVENUE TO 42ND AVENUE
2025 ALLEY RECONSTRUCTION PROJECTS
CONCRETE ALLEY RECONSTRUCTION
P.I.R. 2025-AL-06-001
COLUMBIA HEIGHTS PROJECT 2506
HEIGHTS DRIVE TO STINSON BOULEVARD, 45TH AVENUE TO HEIGHTS DRIVE
P.I.R. 2025-AL-06-002
UNIVERSITY AVENUE SERVICE ROAD TO 4TH STREET, 49TH AVENUE TO 50TH AVENUE
1/21/2025 2506 Alley Imp Hrg Display
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1
CITY OF COLUMBIA HEIGHTS
NOTICE FOR PUBLIC IMPROVEMENT HEARING
Notice is hereby given that the City Council of Columbia Heights has determined the following Public Improvement
Hearing be held on Monday, January 27, 2025 at 6:00 p.m. in the City Council Chambers, 3989 Central Avenue NE, to
consider the 2025 ALLEY REHABILITATION PROGRAM: CITY PROJECT 2506.
ATTENDANCE INFORMATION FOR THE PUBLIC
Members of the public who wish to attend may do so in-person, or by using Microsoft Teams Meeting at
columbiaheightsmn.gov/joinameeting: ID 251 010 148 292, Passcode Xx3f4zd6. For questions, please call
the Public Works Department at 763-706-3700.
CONCRETE ALLEY CONSTRUCTION
P.I.R. 2025-AL-06-001
P.I.R. 2025-AL-06-002
The proposed width remains approximately the same. Work includes removal of existing materials as needed, storm
sewer extension as needed, new granular subbase if needed, 6” of new aggregate base, 8” of new concrete surfacing,
and restoration of adjacent concrete, bituminous and turf surfaces in the following generally described area:
Heights Drive to Stinson Boulevard, 45th Avenue to Heights Drive
5th Street to 6th Street, 47th Avenue to 48th Avenue
Tyler Street to Polk Street, 41st Avenue to 42nd Avenue
Jackson Street to Van Buren Street, 42nd Avenue to 43rd Avenue
University Avenue Service Road to 4th Street, 49th Avenue to 50th Avenue
Reservoir Boulevard to Tyler Street, 37th Avenue to 39th Avenue
Estimated Cost of Improvements (not including utilities): $1,430,000.00
Estimated Assessments for above improvements: $ 677,649.25
Parcels Proposed to be Assessed or Impacted:
25-30-24-44-0059-0079, 0082, 0103;
26-30-24-24-0099-0117, 0195;
26-30-24-31-0138, 0140-0159, 0184, 0185;
35-30-24-14-0051-0071;
36-30-24-13-0062, 0064-0069, 0071, 0073-0075, 0077, 0079-0081, 0110, 0111;
36-30-24-33-0024-0042, 0072-0093
Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The
improvements are to be specially assessed on an area or frontage basis, o r combination thereof, against
abutting and non-abutting properties, and tributary to said improvements or served by said improvements.
The parcels, as specifically described herein, are subject to said special assessments. The parcel numbers
listed above represent Property ID numbers. To find your Property ID number, check your real estate tax
statement.
The full public hearing notice is available on the City website and has been mailed to affected property
owners. Persons desiring to be heard with reference to the proposed improvements will be heard at said time
and place of the public hearing. Written or oral objections will be considered at the public hearing.
AARON CHIRPICH, CITY MANAGER
Published in “LIFE” on 01/10/2025 and 01/17/2025
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