HomeMy WebLinkAbout2025-023 Updating Delegation of Purchasing to City MgrRESOLUTION NO. 2025-023
A RESOLUTION UPDATING THE DELEGATION OF PURCHASING TO THE CITY MANAGER
WHEREAS, the Columbia Heights City Charter delegates to the City Manager the award of all contracts and
purchases to vendors, subject to limits set by City Council resolution; and
WHEREAS, the Columbia Heights City Council last set these limits in January of 2003 by Resolution 2003-03;
and
WHEREAS, the Columbia Heights City Council has determined that efficient administration of the City of
Columbia Heights' purchasing process requires these limits to be updated at this time; and
WHEREAS, the Columbia Heights City Charter establishes an additional separate limitation on the delegation of
purchasing to the City Manager, whereby any contract or purchase awarded by the City Manager can be
funded only by periodic City Council resolutions to appropriate budgets for the given activity:
NOW, THEREFORE, in accordance with all ordinances and regulations of the City of Columbia Heights, the City
Council of the City of Columbia Heights makes the following:
ORDER OF COUNCIL
IT IS HEREBY RESOLVED, that the limitations on the delegation of purchasing to the City Manager referenced in
Columbia Heights City Charter Section 56 are set as listed in Attachment A to this resolution, superseding
Resolution 2003-03 in its entirety, effective the date this Resolution 2025-023 is passed.
Passed this loth day of February 2025
Offered by: Spriggs
Seconded by: Buesgens
Roll Call: All Ayes
M yor Amada arquez 6mula
Sara Ion, City Clerk
RESOLUTION NO. 2025-023
ATTACHMENT A
The delegation of all purchasing to the City Manager in Columbia Heights City Charter Section 56 is limited
by Columbia Heights City Council Resolution 2025-023 as follows:
1) Unless otherwise provided for below, the award of each original contractor purchase by the City Manager
is limited to $25,000 or less.
2) Contracts or purchases awarded by the City Manager for the following goods and services are not subject
to a dollar limit:
a) Any physical inventory purchased for resale.
b) Utility services to municipal properties.
c) Emergency purchases reported to the City Council as soon as practical and affirmed by City Council
action at its next available meeting.
3) The City Manager may approve change orders for contracts and purchases awarded by the City Council, as
well as contracts and purchases awarded by the City Manager for which the change order results in
cumulatively exceeding the $25,000 general dollar limit, up to 10% of the original award amount
4) Approval by the City Manager of any subsequent further change orders on the same contract requires City
Council action to first affirm any prior change order so approved by the City Manager.