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Home My WebLink About10-23-2024 Park & Recreation Commission Packet PARK & RECREATION COMMISSION City Hall—Shared Vision Room, 3989 Central Ave NE Wednesday, October 23, 2024 6:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in -person, or by using Microsoft Teams Meeting at columbiaheightsmn.gov/joinameeting: ID 232 366 062 314, Passcode zhKGrE . For questions, please contact Administration at 763-706-3610. Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763 -706-3610 to make arrangements. CALL TO ORDER/ROLL CALL MISSION STATEMENT The mission of the Columbia Heights Parks & Recreation Department is to foster a healthy, inclusive community by providing a diverse park system and recreational opportunities that enhance the quality of life for people of all ages while fostering sustainability and environmental stewardship for future generations. COMMUNITY FORUM: At this time, individuals may address the Park and Recreation Commission about any item not included on the regular agenda. All speakers need to state their name and connection to Columbia Heights, and limit their comments to five (5) minutes. Those in attendance virtually should send this information in the chat function to the moderator. The Board will listen to brief remarks, ask clarifying questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. CONSENT AGENDA (These items are considered to be routine by the Park & Recreation Commission and will be enacted as part of the Consent Agenda by one motion.) 1. Approve September 25, 2024 Park & Recreation Commission Minutes 2. Approve Payment of Bills - Parks September 2024 3. Approve Payment of Bills - John P Murzyn Hall September 2024 LETTERS AND REQUESTS OLD BUSINESS 4. Update Sullivan Lake Master Plan – Fitness Court. Memo and Concepts attached. 1 City of Columbia Heights AGENDA October 23, 2024 Park & Recreation Commission Page 2 NEW BUSINESS 5. Setting rental rates for John P Murzyn Hall 2026, Park Facilities and Event Wagon for 2025. Attached are the current rental rates for 2024 and 2025 (John P Murzyn Hall). REPORTS Recreation Director Public Works Director/City Engineer Commission Members ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 2 Park & Recreation Commission Minutes of the Meeting Huset Park West, 519 Mill Street NE September 25, 2024 Call to Order/Roll Call Andrew Macko called the meeting to order at 6:01 pm Members present: Teresa Eisenbise, Taher Harzallah, Andrew Macko, Avery Metzgar, Andrea Ostergaard, Brian Timm Staff present: Kevin Hansen, Public Works Director; Keith Windschitl, Recreation Director; Deanna Saefke, Recreation Secretary; Connie Buesgens, Council Representative Community Forum None at this time. Consent Agenda Eisenbise asked on page 8 if the line item for Safeassure Safety Service is for the whole department or individual training. Hansen replied Safeassure is an independent safety consultant that the city uses. Public Works has their own safety committee that meets once a month and Safeassure attends approximately half of those meetings. They also provide public works specific trainings. Eisenbise asked about a line item on page 19 for repair and maintenance service because it only shows about 10% of the budget has been used. Windschitl replied that could be that there are some bills that haven’t been put into that line item yet. It is also possible that the repairs made already are listed in another line item but still comes out of the same budget for maintenance. Motion by Harzallah, second by Eisenbise, to approve the consent agenda. Upon vote: All ayes. Motion Carried. Letters and Requests None at this time. Old Business Hansen indicated at the previous meeting the Commission provided feedback on mission statements and gave key words they wanted to see in an updated statement. Staff put together five mission statements for review and would like feedback from the Commission. The first statement brings everything together, but it is the longest. This mentions recreation opportunities, diverse, cultural, inclusive of nature, sustainable, quality of life. The second statement is a different version looking more at future aspects. Statements 3, 4, and 5 are shorter. Hansen asked for input from the Commission to narrow down the options. Eisenbise replied she likes number 4 because it has the key words of healthy, environment, and diversity without being very long. Macko likes the enhance the quality of life for residents statement. With a statement like that you do not need to go into any depth. Hansen reported the Commission can vote on one statement and staff will take that and start drafting sections of the updated plan for future meetings. Ostergaard likes #4 but feels it is missing the piece around retaining greenspace. She likes the statement in #2 regarding sustainability and environmental stewardship. Hansen replied the statement from #2, enhance the quality of life to the line in #4 while fostering sustainability 3 Item 1. City of Columbia Heights August 28, 2024 Park & Recreation Commission Minutes of the Meeting Page 2 and environmental stewardship for future generations. Macko and Eisenbise agreed. Hansen indicated the mission statement will read: The mission of the Columbia Heights Parks & Recreation Department is to foster a healthy, inclusive community by providing a diverse park system and recreational opportunities that enhance the quality of life for people of all ages while fostering sustainability and environmental stewardship for future generations. Commission Members agreed with that statement. Eisenbise thanked Hansen for working on the statement. Hansen replied he enjoyed the process and worked with other staff as well. Motion by Timm, second by Metzgar, to accept mission statement; The mission of the Columbia Heights Parks & Recreation Department is to foster a healthy, inclusive community by providing a diverse park system and recreational opportunities that enhance the quality of life for people of all ages while fostering sustainability and environmental stewardship for future generations. Upon vote: All ayes. Motion Carried. New Business Buesgens indicated it was nice to be back with the Park & Recreation Commission. Saefke stated Buesgens was the previous council liaison. She presented a book called “How to Turn a Place Around” which is focused on place making. The definition of place making is a philosophy and a practical process for transforming public spaces. It is centered on observing, listening to, and asking questions of the people who live, work, and play in a particular space in order to understand their needs and aspirations for that space and a community as a whole. Buesgens stated in basic terms you are not just creating a design; you’re creating a place. The organization that wrote the book learned a few key lessons about the rule of money in creating public spaces. Small scale and inexpensive improvements can be more effective more so than a big project. They talk about developing the ability to effectively manage a space; so, when you are planning you also need to discuss managing and maintenance. For an example she explained how HeightsNEXT has created a food forest at Lomianki Park. There was an unused baseball field at that park. Six years ago, the group came up with the idea to plant food trees and bushes where people could come and pick for free. Last year Marquez Simula and others from the group decided to design a garden with pathways. Now this year it has become a place. There are places to sit, there is something to do, and there is something to eat. The garden has become active with people walking in the evenings, yoga practice in the mornings, a neighbor plays music, and you can see a lot more wildlife in the garden. The book talks about starting with little ideas and observations. She indicated there are little things the Commission can do to gather information before a consultant is hired. Commissioners can go to different parks around the city and watch. Are people using the facilities, are their additional activities happening, or is nothing going on. Then start documenting what they observe. Buesgens recently visited Sullivan Park and saw a couple under the pavilion eating lunch. She started talking to them and asked if they use the park often. They said it is their favorite spot to eat lunch because of the breeze and view of the lake. The third item from the book is the idea behind this concept, is spaces thrive when users have an arrange of reasons. Ten or more reasons will create a successful space. There are exercises and charts in the book. One idea Buesgens has is to have a chess in the park event with the chess club at the High School. After the event ask how people felt, do they see any changes, and would they like to do that again. During one event in the book, they tried the same event in three different places. Two of the events failed and one was successful. There are a lot of examples in the book of what other cities have done. Buesgens indicated the Commission can have subcommittees. The sustainability commission has two people that work on basic plants, one person writes a blurb for the newsletter on sustainability, another person has been looking for interns for projects. She stated it is okay for people to work outside of the meetings on things and bring information back to the meeting for discussion. Buesgens spoke to the City Manager and the city can purchase this book for commission members to read. Buesgens shared a book on playground examples that she received at a recent national conference. She also shared field usage schedules regarding how the various ballfields are used for recreation programs. Windschitl 4 Item 1. City of Columbia Heights August 28, 2024 Park & Recreation Commission Minutes of the Meeting Page 3 indicated the parks highlighted in these schedules are Prestemon, Huset 3 & 5, T-Ball fields at Huset near the garage, one at Keyes and McKenna, Keyes, Ramsdell, and Prestemon are also used for softball leagues. These schedules are primarily from spring and early summer. Ostergaard asked if there are times where you are unable to use multiple fields at the same time. For example, if soccer was happening you couldn’t also have baseball or softball. Windschitl replied that is correct. For example, in Huset Park the outfield grass area is used for soccer fields, and it isn’t really safe to have a softball game occurring where a ball could be hit into the soccer area. Reports A. Recreation Director Windschitl reported the City Council approved the additional cost for Hylander Center gym maintenance. The city gym is maintained by the school district, and they invoice us for the services used. When the gym opened in approximately 2009 the school district has invoiced the city and the cost has not increased since 2012 in that maintenance. The district has now increased the service fee significantly to about $20,000 annually. It is a difference from $10,000 per quarter up to $15,000 per quarter. This money is in the budget under other line items. Windschitl has worked with the district to negotiate other fees they were proposing to charge like inspection fees, to be waived or covered under the increase. This will also be increased for next year’s budget. Windschitl indicated some of the members asked about reviewing the budget before it is approved. He asked if the commission would like to see the budget line by line or just an overview if they are still interested. Ostergaard replied that she is interested. Even just for the recent example where an item didn’t change for 12 years and there could be something that the members notice, there could be things that haven’t be questioned in a while, or areas where the commission members could help push needs to the city council. She doesn’t need a line-by-line review. Windschitl replied this is something that should start being reviewed mid-year. The 2025 budget was started back in March and the final budget is being proposed to the city council next week. Buesgens asked when staff have a better idea of what their line items will look like. Windschitl replied June, July is when staff see the final results from the previous year and have some idea of changes that might be needed. He suggests a review with the commission mid-year. Ostergaard replied that it should be thought of as the Commission Members being a support to staff and not that they are trying to inhibit any process. It would be nice to help refine things and offer feedback to staff. Windschitl replied in his career the city council has always been supportive of the Recreation Department and programs. He also keeps realistic expectations for the budget. This year a unique situation happened where we lost our grant funding for youth programs. This grant funded about $70,000 for the summer programs. For next year’s budget he eliminated a parttime coordinator position that had not been filled the last couple of years and utilized that money to cover the seasonal staff for the summer. So, the budget moved from one line to another. Windschitl reported there are six teams for youth soccer this year. All the coaches are secured, and teams started playing. Youth basketball skills and soccer skills starts this week. Men’s softball fall league is about halfway through their season. The summer Co-Ed and Men’s leagues ended a few weeks ago. The Active Agers senior program has been doing a lot of different programming and trips. They are very busy and have a lot of participation. Eisenbise asked if there was any feedback from the lack of park rentals. Windschitl replied there were very few issues this year and expected a few more with the amount of people that use the parks. He is only aware of one or two issues in the parks with the use of the shelters. As far as the overall revenue taken in for park rentals it will be down this year, but he is unsure of the current amount. There were a lot of building rentals this year, and some that were rented this year and typically were not rented in years past. He asked if anyone heard of any 5 Item 1. City of Columbia Heights August 28, 2024 Park & Recreation Commission Minutes of the Meeting Page 4 other issues this year. The plan is to continue this same procedure for rentals of park buildings only in 2025. Buesgens asked how the cleanup of the shelters went without having reservations. Windschitl replied that it varies. There are a lot of responsible groups that clean but every Monday morning the parks crew is always cleaning the parks. Buesgens asked if there is any signage that could be posted to clean after use. Windschitl replied that years ago the Commission and staff agreed to not have too many signs posted in the parks. Hansen replied he will be discussing signs as well. B. Public Works Director Hansen reported the city council authorized the purchase of the fitness court for Sullivan Lark Park. Staff are in the process right now of making a minor amendment to the overall park plan. The plan will be brought back to the Commission for review and comment. The purpose for doing the amendment is to determine the best sighting for the fitness court. There are certain restrictions as to where it can be located, in relation to playground equipment. The fitness court will be installed in 2025. Hansen indicated that staff have been taking an inventory of all the signage posted at the parks. There is inconsistent messaging. The police have been having some difficulties with enforcement of when the park closes. There are different closing times on signs at parks, but staff cannot find any ordinance or commission changes of when the parks close. Staff will remove the signs and make sure there is a consistent closing time so that it can be enforced. Past Commissions have had discussions on limiting the amount of signage at city parks. Sign proliferation is one thing we keep in mind. Hansen stated there was a memorial dedication of another art piece here at Huset Park West this past Saturday. This is part of the cities Sister City, Lomianki in Poland where they have a mirror art piece for a memorial where a bomber went down during the war. There were between 150 and 200 people here at the dedication on Saturday. Harzallah asked about the electrical installation around the monument. Hansen replied that will be contracted out to have lighting on the monument. Ostergaard reported the Commission voted at a previous meeting to change the park hours closing sign at Silver Lake Beach to be the same as all the city parks. Hansen replied that is when staff began looking at all the park signs for consistency. Ostergaard indicated there are Adopt A Park signs at some of the parks that are no longer valid and those should be removed or updated when looking at the other signs within the parks. C. Commission Members None at this time. The Park and Recreation Commission and staff adjourned the meeting to walk around Huset Park West and discuss the history, current conditions and future plans. Motion by Harzallah, second by Eisenbise, to adjourn the meeting. Upon vote: All ayes. Motion Carried. Macko adjourned the meeting at 7:15 pm. Deanna Saefke, Recreation Secretary 6 Item 1. Parks Expenses GL ACTIVITY REPORT FOR CITY OF COLUMBIA HEIGHTS TRANSACTIONS FROM 09/01/2024 TO 09/30/2024 Date Description Reference #Debits Credits Balance Fund 101 GENERAL Department 5200 PARKS 09/01/2024 101.5200.42010 MINOR EQUIPMENT BEG. BALANCE 4,669.28 09/13/2024 AMAZON.COM 113-1381759-1967426 6.62 4,675.90 STAPLER,USB C CABLE CORDS 09/13/2024 FROST INC 13547 1,667.52 6,343.42 UTILITY SPRAYER, SPRAY BAR & WAND, 3-NOZ 09/30/2024 101.5200.42010 END BALANCE 1,674.14 0.00 6,343.42 09/01/2024 101.5200.42160 MAINT & CONSTRUCTION MATERIALSBEG. BALANCE 11,526.58 09/09/2024 GROVE NURSERY 34836600 436.50 11,963.08 EDGING, PLANT 09/17/2024 REHBEINS BLACK DIRT 14419 559.00 12,522.08 22 YDS PULVERIZED BLACK DIRT 09/30/2024 101.5200.42160 END BALANCE 995.50 0.00 12,522.08 09/01/2024 101.5200.42161 CHEMICALS BEG. BALANCE 3,033.35 09/03/2024 HOME DEPOT #2802 14749 39.80 3,073.15 ANTI-FREEZE, NITRILE GLOVES 09/12/2024 MENARDS CASHWAY LUMBER-FRIDLEY 15392 27.90 3,101.05 ANTIFREEZE 09/30/2024 TESSMAN CO S404364-IN 114.47 3,215.52 HERBICIDE 09/30/2024 TESSMAN CO S404364-IN 7.30 3,208.22 HERBICIDE 09/30/2024 101.5200.42161 END BALANCE 182.17 7.30 3,208.22 09/01/2024 101.5200.42171 GENERAL SUPPLIES BEG. BALANCE 12,742.31 09/03/2024 HOME DEPOT #2802 14749 17.97 12,760.28 ANTI-FREEZE, NITRILE GLOVES 09/06/2024 MINNEAPOLIS SAW CO INC 185053 25.29 12,785.57 CHAIN 09/10/2024 MENARDS CASHWAY LUMBER-FRIDLEY 15303 1.49 12,787.06 SMALL ICE PACK 09/11/2024 EARL F ANDERSEN INC 0137376-IN 42.50 12,829.56 SIGNS-CRIME WATCH, NOT PARKING, DEAD END 09/13/2024 MENARDS CASHWAY LUMBER-FRIDLEY 15455 66.37 12,895.93 PAINT BRUSHES, RAGS, SPONGES 09/16/2024 HOME DEPOT #2802 7011207 12.17 12,908.10 BITS, SCREWS, NUTS, WASHERS 7 Item 2. 09/16/2024 MENARDS CASHWAY LUMBER-FRIDLEY 15628 47.33 12,955.43 ADHESIVE, PAVERS, CHISEL 09/19/2024 HOME DEPOT #2802 4011555 100.74 13,056.17 CONCRETE, CONCRETE TUBE 09/20/2024 DISCOUNT STEEL INC 5538072 1.70 13,057.87 HEX SCREWS 09/26/2024 MINNEAPOLIS SAW CO INC 186023 53.99 13,111.86 TRIMMER STRING 09/30/2024 101.5200.42171 END BALANCE 369.55 0.00 13,111.86 09/01/2024 101.5200.42173 PROTECTIVE CLOTHING BEG. BALANCE 972.64 09/13/2024 MC TOOL & SAFETY 1016 145.34 1,117.98 GLOVES,SFTY GLSSES,ERPLGS,EAR MUFFS 09/30/2024 101.5200.42173 END BALANCE 145.34 0.00 1,117.98 09/01/2024 101.5200.42280 VEHICLE REPAIR AND PARTSBEG. BALANCE 16,359.08 09/30/2024 PARKS PARTS 14514 3,365.59 19,724.67 09/30/2024 101.5200.42280 END BALANCE 3,365.59 0.00 19,724.67 09/01/2024 101.5200.42282 GAS, OIL, LUBRICANTS BEG. BALANCE 9,597.68 09/30/2024 PARK FUEL 14511 1,011.51 10,609.19 09/30/2024 101.5200.42282 END BALANCE 1,011.51 0.00 10,609.19 09/01/2024 101.5200.43105 TRAINING & EDUCATION ACTIVITIESBEG. BALANCE 1,962.08 09/13/2024 NORTHERN GREEN OUTDOORS 80610223950 276.00 2,238.08 TRAINING CLASSES-TIM L, JOHN N, TIM S, 09/30/2024 101.5200.43105 END BALANCE 276.00 0.00 2,238.08 09/01/2024 101.5200.43210 TELEPHONE BEG. BALANCE 135.91 09/26/2024 POPP.COM INC 992849765 4.88 140.79 092624 - 10013121 POPP 09/30/2024 101.5200.43210 END BALANCE 4.88 0.00 140.79 09/01/2024 101.5200.43211 CELL PHONES BEG. BALANCE 1,261.22 09/01/2024 VERIZON WIRELESS 9972759063 155.07 1,416.29 090124 342019817-00001 09/30/2024 101.5200.43211 END BALANCE 155.07 0.00 1,416.29 09/01/2024 101.5200.43250 OTHER TELECOMMUNICATIONSBEG. BALANCE 1,061.92 09/15/2024 COMCAST 218197180 9.72 1,071.64 091524 934571297 09/18/2024 ANOKA COUNTY B240917G 3.75 1,075.39 BROADBAND CONN 0924 09/26/2024 PRECISE MRM LLC IN200-2000428 60.00 1,135.39 8 Item 2. DATA PLAN 0924 09/30/2024 101.5200.43250 END BALANCE 73.47 0.00 1,135.39 09/01/2024 101.5200.43600 PROP & LIAB INSURANCE BEG. BALANCE 15,066.64 09/30/2024 24 PROPERTY & LIAB INSURANCE ALLOCATIONS14534 1,883.33 16,949.97 09/30/2024 101.5200.43600 END BALANCE 1,883.33 0.00 16,949.97 09/01/2024 101.5200.43800 UTILITY SERVICES BEG. BALANCE 6,787.60 09/26/2024 Internal Charge 35,127.32 41,914.92 09/30/2024 101.5200.43800 END BALANCE 35,127.32 0.00 41,914.92 09/01/2024 101.5200.43810 ELECTRIC BEG. BALANCE 7,433.04 09/06/2024 XCEL ENERGY (N S P)1129090708 94.04 7,527.08 51-0010057576-7 09/06/2024 XCEL ENERGY (N S P)1129082334 13.45 7,540.53 51-9597586-9 09/06/2024 XCEL ENERGY (N S P)1129117127 83.52 7,624.05 51-0012266105-3 09/09/2024 XCEL ENERGY (N S P)1129349762 40.11 7,664.16 51-0011039127-7 09/10/2024 XCEL ENERGY (N S P)1129656527 27.70 7,691.86 51-8042065-3 09/12/2024 XCEL ENERGY (N S P)1130381435 119.88 7,811.74 51-5950185-0 09/12/2024 XCEL ENERGY (N S P)1130381435 16.23 7,827.97 51-5950185-0 09/16/2024 XCEL ENERGY (N S P)1131383053 61.97 7,889.94 51-7654903-4 09/16/2024 XCEL ENERGY (N S P)1131383053 167.73 8,057.67 51-7654903-4 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 24.61 8,082.28 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 13.91 8,096.19 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 15.74 8,111.93 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 8.18 8,120.11 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 70.04 8,190.15 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 43.35 8,233.50 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 169.55 8,403.05 51-4159573-1 9 Item 2. 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 167.66 8,570.71 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 67.43 8,638.14 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 38.75 8,676.89 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 222.00 8,898.89 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 9.01 8,907.90 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 10.47 8,918.37 51-4159573-1 09/18/2024 XCEL ENERGY (N S P)51-4159573-1 55.81 8,974.18 51-4159573-1 09/30/2024 101.5200.43810 END BALANCE 1,541.14 0.00 8,974.18 09/01/2024 101.5200.43830 GAS BEG. BALANCE 4,040.39 09/09/2024 CENTERPOINT ENERGY 10802324-3 18.11 4,058.50 10802324-3 09/09/2024 CENTERPOINT ENERGY 5467671-3 17.10 4,075.60 5467671-3 09/09/2024 CENTERPOINT ENERGY 5452216-4 17.10 4,092.70 5452216-4 09/17/2024 CENTERPOINT ENERGY 8000014661-5 22.16 4,114.86 8000014661-5 09/17/2024 CENTERPOINT ENERGY 8000014661-5 17.10 4,131.96 8000014661-5 09/17/2024 CENTERPOINT ENERGY 8000014661-5 17.10 4,149.06 8000014661-5 09/17/2024 CENTERPOINT ENERGY 8000014661-5 17.10 4,166.16 8000014661-5 09/17/2024 CENTERPOINT ENERGY 8000014661-5 17.10 4,183.26 8000014661-5 09/30/2024 101.5200.43830 END BALANCE 142.87 0.00 4,183.26 09/01/2024 101.5200.44020 BLDG MAINT CONTRACTUAL SERVICESBEG. BALANCE 898.97 09/01/2024 ASSET MANAGEMENT SYSTEMS INC 12404476 116.97 1,015.94 MONITORING 1024-1224 CIRCLE TERRACE 09/30/2024 101.5200.44020 END BALANCE 116.97 0.00 1,015.94 09/01/2024 101.5200.44050 GARAGE, LABOR BURD.BEG. BALANCE 23,609.30 09/30/2024 PARKS LABOR 14514 2,673.75 26,283.05 09/30/2024 101.5200.44050 END BALANCE 2,673.75 0.00 26,283.05 10 Item 2. 09/01/2024 101.5200.44100 RENTS & LEASES BEG. BALANCE 73,161.26 09/30/2024 24 GARAGE SPACE ALLOCATION 14535 7,241.68 80,402.94 09/30/2024 101.5200.44100 END BALANCE 7,241.68 0.00 80,402.94 TOTAL FOR DEPARTMENT 5200 PARKS 56,980.28 7.30 11 Item 2. Parks EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS PERIOD ENDING 09/30/2024 % Fiscal Year Completed: 74.86 ACTIVITY FOR 2024 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT ACCOUNTDESCRIPTION AMENDED BUDGET 09/30/2024 09/30/24 YEAR-TO-DATE BALANCE USED Dept 5200 - PARKS 41010 REGULAR EMPLOYEES 516,900.00 289,928.75 39,269.68 0.00 226,971.25 56.09 41011 PART-TIME EMPLOYEES 6,600.00 1,637.61 171.09 0.00 4,962.39 24.81 41012 SEASONAL EMPLOYEES 50,500.00 87,250.21 9,959.56 0.00 (36,750.21)172.77 41020 OVERTIME-REGULAR 25,400.00 5,517.61 1,038.17 0.00 19,882.39 21.72 41210 P.E.R.A. CONTRIBUTION 41,000.00 22,637.61 3,023.44 0.00 18,362.39 55.21 41220 F.I.C.A. CONTRIBUTION 45,700.00 27,842.43 3,627.56 0.00 17,857.57 60.92 41300 INSURANCE 92,900.00 57,268.92 7,821.86 0.00 35,631.08 61.65 41510 WORKERS COMP INSURANCE PREM 42,200.00 16,402.31 1,641.97 0.00 25,797.69 38.87 41810 COLA ALLOWANCE (25,000.00)0.00 0.00 0.00 (25,000.00)0.00 42000 OFFICE SUPPLIES 0.00 125.42 0.00 0.00 (125.42)100.00 42010 MINOR EQUIPMENT 25,000.00 6,343.42 1,674.14 0.40 18,656.18 25.38 42011 END USER DEVICES 2,500.00 0.00 0.00 0.00 2,500.00 0.00 42030 PRINTING & PRINTED FORMS 200.00 56.60 0.00 0.00 143.40 28.30 42070 TRAINING & INSTR SUPPLIES 100.00 0.00 0.00 0.00 100.00 0.00 42160 MAINT & CONSTRUCTION MATERIALS 26,500.00 12,522.08 995.50 0.00 13,977.92 47.25 42161 CHEMICALS 8,500.00 3,208.22 174.87 0.00 5,291.78 37.74 42170 PROGRAM SUPPLIES 0.00 5.91 0.00 0.00 (5.91)100.00 42171 GENERAL SUPPLIES 20,000.00 13,111.86 369.55 0.00 6,888.14 65.56 42172 UNIFORMS 2,000.00 1,127.06 0.00 0.00 872.94 56.35 42173 PROTECTIVE CLOTHING 2,000.00 1,117.98 145.34 0.00 882.02 55.90 42280 VEHICLE REPAIR AND PARTS 23,000.00 19,724.67 3,365.59 0.00 3,275.33 85.76 42282 GAS, OIL, LUBRICANTS 15,000.00 10,609.19 1,011.51 0.00 4,390.81 70.73 43050 EXPERT & PROFESSIONAL SERV.1,000.00 810.94 0.00 0.00 189.06 81.09 43105 TRAINING & EDUCATION ACTIVITIES 4,500.00 2,238.08 276.00 0.00 2,261.92 49.74 43210 TELEPHONE 200.00 140.79 4.88 14.52 44.69 77.66 12 Item 2. 43211 CELL PHONES 2,500.00 1,416.29 155.07 0.00 1,083.71 56.65 43220 POSTAGE 0.00 2.56 0.00 0.00 (2.56)100.00 43250 OTHER TELECOMMUNICATIONS 200.00 1,135.39 73.47 0.00 (935.39)567.70 43310 LOCAL TRAVEL EXPENSE 100.00 231.20 0.00 0.00 (131.20)231.20 43320 OUT OF TOWN TRAVEL EXPENSE 500.00 0.00 0.00 0.00 500.00 0.00 43500 LEGAL NOTICE PUBLISHING 100.00 0.00 0.00 0.00 100.00 0.00 43600 PROP & LIAB INSURANCE 22,600.00 16,949.97 1,883.33 0.00 5,650.03 75.00 43800 UTILITY SERVICES 38,700.00 41,914.92 35,127.32 0.00 (3,214.92)108.31 43810 ELECTRIC 23,000.00 8,974.18 1,541.14 0.00 14,025.82 39.02 43830 GAS 9,800.00 4,183.26 142.87 0.00 5,616.74 42.69 44000 REPAIR & MAINT. SERVICES 57,000.00 9,819.81 0.00 0.00 47,180.19 17.23 44020 BLDG MAINT CONTRACTUAL SERVICES 2,700.00 1,015.94 116.97 458.00 1,226.06 54.59 44030 SOFTWARE & SOFTWARE SUBSCRIPTIONS 3,500.00 2,846.19 0.00 0.00 653.81 81.32 44050 GARAGE, LABOR BURD.39,500.00 26,283.05 2,673.75 0.00 13,216.95 66.54 44100 RENTS & LEASES 87,000.00 80,402.94 7,241.68 0.00 6,597.06 92.42 44300 MISC. CHARGES 0.00 1,531.42 0.00 0.00 (1,531.42)100.00 44330 SUBSCRIPTION, MEMBERSHIP 200.00 230.00 0.00 0.00 (30.00)115.00 44376 CIVIC EVENTS 100.00 0.00 0.00 0.00 100.00 0.00 44390 TAXES & LICENSES 800.00 833.75 0.00 0.00 (33.75)104.22 45180 OTHER EQUIPMENT 0.00 1,736.67 0.00 0.00 (1,736.67)100.00 Total Dept 5200 - PARKS 1,215,000.00 779,135.21 123,526.31 472.92 435,391.87 64.17 TOTAL EXPENDITURES - FUND 101 1,215,000.00 779,135.21 123,526.31 472.92 435,391.87 64.17 13 Item 2. JPM GL ACTIVITY REPORT FOR CITY OF COLUMBIA HEIGHTS TRANSACTIONS FROM 09/01/2024 TO 09/30/2024 Date Description Reference #Debits Credits Balance Fund 101 GENERAL 09/01/2024 101.5129.42171 GENERAL SUPPLIES BEG. BALANCE 2,691.63 09/04/2024 TRIO SUPPLY COMPANY INC 938550 31.18 2,722.81 FORKS 09/05/2024 MENARDS CASHWAY LUMBER-FRIDLEY 15056 8.57 2,731.38 TAPE, BRUSH SET 09/09/2024 TRIO SUPPLY COMPANY INC 939461 27.23 2,704.15 RETURN FORKS INV#936893 09/09/2024 MENARDS CASHWAY LUMBER-FRIDLEY 15243 33.93 2,738.08 TABLE LEG TIPS,HOSE NOZZLE,Y CONNECTOR 09/20/2024 J H LARSON ELECTRIC COMPANY S103243055.001 239.40 2,977.48 T8 LIGHTS 09/25/2024 TRIO SUPPLY COMPANY INC 942797 376.00 3,353.48 MATS 09/30/2024 101.5129.42171 END BALANCE 689.08 27.23 3,353.48 09/01/2024 101.5129.42990 COMM. PURCHASED FOR RESALEBEG. BALANCE 1,102.63 09/06/2024 SHAMROCK GROUP-ACE ICE 3066191 579.55 1,682.18 POP, CO2 JPM 090624 09/30/2024 101.5129.42990 END BALANCE 579.55 0.00 1,682.18 09/01/2024 101.5129.43050 EXPERT & PROFESSIONAL SERV.BEG. BALANCE 2,126.42 09/05/2024 ALLIED UNIVERSAL SECURITY SERVICES 16130526 448.00 2,574.42 SECURITY JPM 083024-090124 09/19/2024 ALLIED UNIVERSAL SECURITY SERVICES 16171022 224.00 2,798.42 SECURITY JPM 091424-091524 09/30/2024 101.5129.43050 END BALANCE 672.00 0.00 2,798.42 09/01/2024 101.5129.43210 TELEPHONE BEG. BALANCE 454.89 09/26/2024 POPP.COM INC 992849765 1.35 456.24 092624 - 10013121 POPP 09/30/2024 POPP.COM INC 992850810 56.95 513.19 093024 -10010429 09/30/2024 101.5129.43210 END BALANCE 58.30 0.00 513.19 09/01/2024 101.5129.43250 OTHER TELECOMMUNICATIONSBEG. BALANCE 377.45 09/15/2024 COMCAST 218197180 34.02 411.47 091524 934571297 09/30/2024 101.5129.43250 END BALANCE 34.02 0.00 411.47 14 Item 3. 09/01/2024 101.5129.43600 PROP & LIAB INSURANCEBEG. BALANCE 5,600.00 09/30/2024 24 PROPERTY & LIAB INSURANCE ALLOCATIONS14534 700.00 6,300.00 09/30/2024 101.5129.43600 END BALANCE 700.00 0.00 6,300.00 09/01/2024 101.5129.43800 UTILITY SERVICES BEG. BALANCE 2,342.18 09/26/2024 Internal Charge 1,475.41 3,817.59 09/30/2024 101.5129.43800 END BALANCE 1,475.41 0.00 3,817.59 09/01/2024 101.5129.43810 ELECTRIC BEG. BALANCE 14,896.20 09/09/2024 XCEL ENERGY (N S P)1129313215 188.63 15,084.83 51-4697130-6 09/10/2024 CORNILLIE 2 COMMUNITY SOLAR 18074 1,657.10 16,741.93 SOLAR POWER 09/19/2024 XCEL ENERGY (N S P)1132711983 2,165.13 14,576.80 51-4350334-8 09/19/2024 XCEL ENERGY (N S P)1132711983 1,820.41 12,756.39 51-4350334-8 09/19/2024 XCEL ENERGY (N S P)1132711983 4,061.51 16,817.90 51-4350334-8 09/19/2024 XCEL ENERGY (N S P)1132711983 3,206.44 20,024.34 51-4350334-8 09/19/2024 XCEL ENERGY (N S P)1132711983 2,056.03 17,968.31 51-4350334-8 09/19/2024 XCEL ENERGY (N S P)1132711983 1,776.24 16,192.07 51-4350334-8 09/19/2024 XCEL ENERGY (N S P)1132711983 1,820.41 18,012.48 51-4350334-8 09/30/2024 101.5129.43810 END BALANCE 10,934.09 7,817.81 18,012.48 09/01/2024 101.5129.43830 GAS BEG. BALANCE 5,621.36 09/17/2024 CENTERPOINT ENERGY 8000014661-5 336.23 5,957.59 8000014661-5 09/30/2024 101.5129.43830 END BALANCE 336.23 0.00 5,957.59 09/01/2024 101.5129.44010 BUILDING MAINT:INTERNAL SVCSBEG. BALANCE 7,400.00 09/30/2024 24 BUILDING MAINT ALLOCATION 14529 925.00 8,325.00 09/30/2024 101.5129.44010 END BALANCE 925.00 0.00 8,325.00 09/01/2024 101.5129.44020 BLDG MAINT CONTRACTUAL SERVICESBEG. BALANCE 27,938.12 09/01/2024 ASSET MANAGEMENT SYSTEMS INC 12404478 116.97 28,055.09 MONITORING 1024-1224 MURZYN 09/04/2024 CINTAS INC 4203837233 120.77 28,175.86 MOPS, MATS JPM 090324 09/04/2024 CLEAN BEVERAGE LINE 24-HALL-9 63.00 28,238.86 15 Item 3. BEER LINE CLEANING 0924 09/10/2024 CINTAS INC 4204671701 38.29 28,277.15 MOPS JPM 091024 09/17/2024 CINTAS INC 4205388671 38.29 28,315.44 MOPS JPM 091724 09/24/2024 ADAM'S PEST CONTROL, INC 3988701 90.00 28,405.44 PEST CONTROL 0924 JPM 09/25/2024 CINTAS INC 4206110298 32.37 28,437.81 MOPS JPM 092424 09/25/2024 TRUGREEN CHEMLAWN 200312716 74.42 28,512.23 LAWN SVC-JPM 091824 09/30/2024 CLEAN BEVERAGE LINE 24-HALL-10 63.00 28,575.23 BEER LINE CLEANING 1024 09/30/2024 SCHINDLER ELEVATOR CORP INC 8106699145 79.96 28,655.19 PREVENT MAINT 0924-JPM 09/30/2024 101.5129.44020 END BALANCE 717.07 0.00 28,655.19 09/01/2024 101.5129.44040 INFORMATION SYS:INTERNAL SVCBEG. BALANCE 4,133.36 09/30/2024 24 IT ALLOCATION 14536 516.67 4,650.03 09/30/2024 101.5129.44040 END BALANCE 516.67 0.00 4,650.03 09/01/2024 101.5129.44100 RENTS & LEASES BEG. BALANCE (43,370.79) 09/30/2024 24 MURZYN SPACE ALLOCATION 14537 5,533.34 (48,904.13) 09/30/2024 101.5129.44100 END BALANCE 0.00 5,533.34 (48,904.13) 09/01/2024 101.5129.44310 CREDIT CARD FEES BEG. BALANCE 1,074.27 09/30/2024 CC FEE REC/COM DEV 09/24 14540 5.78 1,080.05 09/30/2024 101.5129.44310 END BALANCE 5.78 0.00 1,080.05 16 Item 3. JPM % EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS PERIOD ENDING 09/30/2024 % Fiscal Year Completed: 74.86 ACTIVITY FOR 2024 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT ACCOUNTDESCRIPTION AMENDED BUDGET 09/30/2024 09/30/24 YEAR-TO-DATE BALANCE USED Dept 5129 - MURZYN HALL 41010 REGULAR EMPLOYEES 32,800.00 23,389.35 2,662.42 0.00 9,410.65 71.31 41011 PART-TIME EMPLOYEES 109,900.00 66,953.53 6,934.40 0.00 42,946.47 60.92 41020 OVERTIME-REGULAR 300.00 542.54 70.66 0.00 (242.54)180.85 41210 P.E.R.A. CONTRIBUTION 10,700.00 6,576.43 394.02 0.00 4,123.57 61.46 41220 F.I.C.A. CONTRIBUTION 11,000.00 6,925.69 736.60 0.00 4,074.31 62.96 41300 INSURANCE 6,600.00 4,657.06 517.44 0.00 1,942.94 70.56 41510 WORKERS COMP INSURANCE PREM 8,900.00 3,339.85 261.15 0.00 5,560.15 37.53 42000 OFFICE SUPPLIES 100.00 0.00 0.00 0.00 100.00 0.00 42010 MINOR EQUIPMENT 5,000.00 1,050.47 0.00 0.00 3,949.53 21.01 42011 END USER DEVICES 600.00 0.00 0.00 0.00 600.00 0.00 42030 PRINTING & PRINTED FORMS 200.00 0.00 0.00 0.00 200.00 0.00 42160 MAINT & CONSTRUCTION MATERIALS 900.00 1,335.72 0.00 0.00 (435.72)148.41 42161 CHEMICALS 200.00 0.00 0.00 0.00 200.00 0.00 42170 PROGRAM SUPPLIES 0.00 59.00 0.00 0.00 (59.00)100.00 42171 GENERAL SUPPLIES 10,000.00 3,353.48 661.85 0.00 6,646.52 33.53 42172 UNIFORMS 500.00 0.00 0.00 0.00 500.00 0.00 42990 COMM. PURCHASED FOR RESALE 2,000.00 1,682.18 579.55 0.00 317.82 84.11 43050 EXPERT & PROFESSIONAL SERV.9,000.00 2,798.42 672.00 0.00 6,201.58 31.09 43210 TELEPHONE 1,500.00 513.19 58.30 4.05 982.76 34.48 43220 POSTAGE 100.00 0.00 0.00 0.00 100.00 0.00 43250 OTHER TELECOMMUNICATIONS 500.00 411.47 34.02 0.00 88.53 82.29 43430 ADVERTISING OTHER 600.00 0.00 0.00 0.00 600.00 0.00 43600 PROP & LIAB INSURANCE 8,400.00 6,300.00 700.00 0.00 2,100.00 75.00 43800 UTILITY SERVICES 4,100.00 3,817.59 1,475.41 0.00 282.41 93.11 43810 ELECTRIC 29,000.00 18,012.48 3,116.28 0.00 10,987.52 62.11 17 Item 3. 43830 GAS 10,000.00 5,957.59 336.23 0.00 4,042.41 59.58 44000 REPAIR & MAINT. SERVICES 4,000.00 422.01 0.00 0.00 3,577.99 10.55 44010 BUILDING MAINT:INTERNAL SVCS 11,100.00 8,325.00 925.00 0.00 2,775.00 75.00 44020 BLDG MAINT CONTRACTUAL SERVICES 27,000.00 28,655.19 717.07 3,247.00 (4,902.19)118.16 44030 SOFTWARE & SOFTWARE SUBSCRIPTIONS 1,300.00 1,353.36 0.00 0.00 (53.36)104.10 44040 INFORMATION SYS:INTERNAL SVC 6,200.00 4,650.03 516.67 0.00 1,549.97 75.00 44100 RENTS & LEASES (66,400.00)(48,904.13)(5,533.34)0.00 (17,495.87)73.65 44310 CREDIT CARD FEES 3,300.00 1,080.05 5.78 0.00 2,219.95 32.73 44330 SUBSCRIPTION, MEMBERSHIP 500.00 0.00 0.00 0.00 500.00 0.00 44390 TAXES & LICENSES 500.00 435.00 0.00 0.00 65.00 87.00 Total Dept 5129 - MURZYN HALL 250,400.00 153,692.55 15,841.51 3,251.05 93,456.40 62.68 TOTAL EXPENDITURES - FUND 101 250,400.00 153,692.55 15,841.51 3,251.05 93,456.40 62.68 18 Item 3. C: \ A C C \ A C C D o c s \ W S B \ 0 2 6 5 5 1 - 0 0 0 \ P r o j e c t F i l e s \ 0 5 _ D i s c i p l i n e \ L a n d s c a p e \ E x h i b i t s \ 0 2 6 5 5 1 - 0 0 0 S u l l i v a n L a k e P a r k C o n c e p t s Columbia Heights, MN October 17, 2024 | WSB Project number: 026551-000 Sullivan Lake Park |Concept 1 PICKLEBALL COURTS Scale in Feet 0’60’30 FITNESS COURT PROPOSED TRAIL SEATING AREA EXISTING TREE (TYP) PROPOSED TREE (TYP) TENNIS COURT W/ PICKLEBALL STRIPING COURT LIGHTING (2) PICKLEBALL COURTS FUTURE LIFT STATION OPEN LAWN EXISTING TRAIL (TYP) SULLIVAN LAKE PORTABLE RESTROOMS BASKETBALL HOOP ADDITIONAL 9 STALLS EXPANDED PLAY AREA SEATING AREA SHADE CANOPY DECORATIVE PAVEMENT EXISTING PLAY AREAS EXISTING SHELTER 19 Item 4. C: \ A C C \ A C C D o c s \ W S B \ 0 2 6 5 5 1 - 0 0 0 \ P r o j e c t F i l e s \ 0 5 _ D i s c i p l i n e \ L a n d s c a p e \ E x h i b i t s \ 0 2 6 5 5 1 - 0 0 0 S u l l i v a n L a k e P a r k C o n c e p t s Columbia Heights, MN October 17, 2024 | WSB Project number: 026551-000 Sullivan Lake Park |Concept 2 Scale in Feet 0’60’30 TRAIL CONNECTION TO FUTURE DEVELOPMENT FITNESS COURT ADDITIONAL 13 STALLS FUTURE LIFT STATION EXISTING TRAIL (TYP) SHADE CANOPY DECORATIVE PAVEMENT HAMMOCK POSTS SEATING AREA SEATING AREA PLAY AREA SULLIVAN LAKE EXISTING TREE (TYP) PORTABLE RESTROOMS PROPOSED TREE (TYP) (2) PICKLEBALL COURTS HALF COURT BASKETBALL PLANTING AREA SEATING AREA OPEN LAWN / YARD GAME AREA EXISTING SHELTER 20 Item 4. MEMO CITY OF COLUMBIA HEIGHTS TO: Parks and Recreation Commission FROM: Kevin Hansen, Director of Public Works / City Engineer DATE: October 17, 2024 for Commission meeting of October 23, 2024. SUBJECT: Update Sullivan Lake Master Plan – Fitness Court The Park and Recreation Commission have completed Master Planning of six 6() Parks, culminating in the reconstruction of each of these parks. The intent of a Master Plan is to provide a detailed plan of the entire park to work from. Therefore, it is the desire of the Park and Recreation Commission and City Staff to have a detailed working plan to rehabilitate or rebuild elements of the park in phases, as funding becomes available. The Master Plan will also provide cost estimates of each park element or amenity and provide an evaluation of financing options for the short and long term redevelopment plan. In 2024, the Commission reviewed the installation of a Fitness Court at Sullivan Lake Park. Based on the recommendation to City Council, the equipment for the Fitness Court was purchased in 2024 for installation in 2025, saving approximately $20,000 in 2025 price increases. No work has been performed at Sullivan since 2008 when the park was redeveloped. As the Fitness Court has placement restrictions, the siting within the park needs to be considered, along with how it may work with existing or redeveloped park amenities, and future redevelopment. Attached are two concept layouts that have been prepared by the Park Consultant WSB, based on initial input from the Park and Recreation Commission and staff. Concept 1 places the Fitness Court to the north of the existing park shelter, meeting the distance requirements from the play equipment. The concept also expands the play area and equipment, and reconstructs the tennis courts into 2 separate pickleball courts and one combined tennis/pickleball court. With additional features it also expands the parking lot by 9 spaces. Concept 2 switches the location of the play area and fitness court from concept 1. It also reconstructs the existing tennis court into 2 pickleball courts and adds a basketball ½ court. With additional features concept 2 expands the parking lot by 13 spaces. It should be noted that each concept show the existing lift station relocated to the south entrance of the park, planned for 2025 or 2026 construction. The concepts are provided for commission review and input to develop a preliminary master plan update so that the Fitness Court may be installed in 2025. Additional park amenities would be installed as funding becomes available. Attachment: Sullivan Lake Park Master Plan updates (2) 21 Item 4. RECREATION RENTAL INFORMATION 2024 RATES 2025 RATES (Mon - Thur) (Fri - Sun)(Mon - Thur) (Fri - Sun) Hall/Kitchen/LaBelle Lounge w/Tax $1,872.16 $3,054.11 $1,928.32 $3,146.52 Hall/Kitchen/LaBelle Lounge $1,731.48 $2,824.61 $1,783.42 $2,909.35 LaBelle Lounge w/tax $429.04 $620.72 $479.51 $639.34 Senior Center or Maithaire/McKenna Room w/tax $487.54 $587.74 $502.16 $605.37 Down Payment (non-refundable)$800 / $100 $800 / $100 $800 / $100 $800 / $100 Damage Deposit (refundable)$800 / $250 $800 / $250 $800 / $250 $800 / $250 Security Officer Deposit $250.00 $250.00 $250.00 $250.00 Security Officer hourly rate $35.00 $35.00 $35.00 $35.00 Pop/CO2 Charge $100/$150/$200 $100/$150/$200 $100/$150/$200 $100/$150/$200 Early Entry Fee *Preapproved*$60.00 $60.00 $60.00 $60.00 Custodial Charge per hour $40.00 $40.00 $40.00 $40.00 Events Lasting 2 hours or less 50%N/A 50%N/A Events Lasting 4 hours or less 25%N/A 25%N/A Heights Resident Discount**25%25%25%25% PARK RENTAL FEES w/tax included Resident $75 Non-Resident $175 Large groups 100+ people Res $150 EVENT WAGON w/tax $75 BALLFIELD RENTAL plus tax $75 per day or $20 per hr GARDEN PLOTS w/tax $30.00 All rental rates, fees, and deposits are subject to State Sales Tax. All JPM rentals end at 1:00 am. An $80 plus tax late fee will be assessed every 30 minutes. Saturday/Sunday rental time: 12:00 noon -1:00 am. Friday rental time: 9:00 am -1:00 am. A storage fee of $100 will be charged for items left in the building outside of rental time. Single room rentals have a maximum rental time of 7 hours. Linen and Napkin rental is available upon request. 2024 Prices are as follows: White or Ivory Linens $7.00 per hall table (60" rounds and 8' x 2 1/2' banquet tables) Tax additional $3.50 per bar table .70 per napkin (various colors available) White Melamine Dinnerware, Silverware and Plastic Tumblers are available for a rental fee of $50 plus tax per rental. Saturday rentals may decorate Friday before their event from 9:00 am -4:30 pm for a $150 fee. This reservation can only be made if the hall is available within 3 weeks of the rental date. 22 Item 5.