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HomeMy WebLinkAbout09-23-2024 City Council Meeting Packet CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs City Manager Aaron Chirpich City Hall—Council Chambers, 3989 Central Ave NE Monday, September 23, 2024 6:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, or by using Microsoft TeamsMeeting at columbiaheightsmn.gov/joinameeting: ID 287 822 303 488, Passcode MGP9KV. Additionally, members of the public may view the meeting live at columbiaheightsmn.gov/watch. For questions, please call the Administration Department at 763-706-3610. Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763 -706-3610 to make arrangements. WELCOME/CALL TO ORDER/ROLL CALL MISSION STATEMENT Columbia Heights is a vibrant, healthy and connected City. We are here to actively support the community, deliver equitable services, build and strengthen connections, improve upon our past, and uphold our successes. We strive to be better and ensure Columbia Heights is a great place for everyone, today and in the future. PLEDGE OF ALLEGIANCE The Pledge of Allegiance to the Flag: "I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all." APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items submitted after the agenda preparation deadline.) PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Polish American Heritage Month Proclamation. B. Pedestrian Safety (Walktober) Month Proclamation. C. Recognition of Recycling Champions. CONSENT AGENDA These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next 1 City of Columbia Heights AGENDA September 23, 2024 City Council Meeting Page 2 order of business. (The City Council will make motion to approve the Consent Agenda following the statement of all items.) 1. Approve the September 9, 2024 City Council Meeting Minutes. MOTION: Move to approve the September 9, 2024 City Council Meeting minutes. 2. Approve the September 16, 2024 City Council Work Session Meeting Minutes. MOTION: Move to approve the September 16, 2024 City Council Work Session Meeting minutes. 3. Accept April 24, June 26, & July 24, 2024 Park & Recreation Commission Minutes. MOTION: Move to accept the April 24, June 26, & July 24, 2024 Park & Recreations Commission minutes. 4. Second Reading of Ordinance No. 1702, an Ordinance to amend Chapter 3 Administrative Code: Article V – Administrative Offenses. MOTION: Move to waive the reading of Ordinance No. 1702, there being ample copies available to the public. MOTION: Move to approve Ordinance 1702, being an ordinance to amend Chapter 3 Administrative Code, Article V – Administrative Offenses, and direct staff to send the summary ordinance for publication in the legal newspaper. 5. Adopt Resolution 2024-61, Designating Election Judges and Election Judge Salaries for the November 5, 2024 General Election. MOTION: Move to waive the reading of Resolution No. 2024-61, there being ample copies available to the public. MOTION: Motion to adopt Resolution No. 2024-61, approving the designation of elections judges and election judge salaries for the 2024 General Election. 6. Adopt Resolution 2024-65 Being A Resolution Establishing Amount of City Share and Amount of Special Assessments On Projects To Be Levied. MOTION: Move to waive the reading of Resolution 2024-65, there being ample copies available for the public. MOTION: Move to adopt Resolution 2024-65 being a resolution establishing amount of City share and amount of special assessments on projects to be levied. 7. Change Order to Current Purchase Order for Hylander Center Gym Maintenance. MOTION: Move to approve the change order to add the additional $20,099.08 to the current Purchase Order 24-1656 making the total amount $62,812.20 for Hylander Center Gym maintenance for 2024. 8. Renew Annual Audit Contract with Redpath and Company for 2024 at $59,000. MOTION: Move to renew the annual audit contract with Redpath and Company for 2024 at $59,000. 2 City of Columbia Heights AGENDA September 23, 2024 City Council Meeting Page 3 9. Award Contract to PayProTec for Credit Card Processing of Liquor Store Sales. Motion: Move to award a contract to PayProTec for credit card processing at each of the City’s three liquor stores, at the terms referenced in the related staff report. 10. Police Department Purchase and Installation of CradlePoints in Squad Cars. MOTION: Move to authorize the Police Chief to purchase CradlePoints and installation from Guardian Fleet Safety in the amount of $18,879.70 as quoted. 11. License Agenda. MOTION: Move to approve the items as listed on the business agenda for September 23rd, 2024, as presented. 12. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for September 23, 2024, in that they have met the requirements of the Property Maintenance Code. 13. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $1,727,762.81. PUBLIC HEARINGS This is the public’s opportunity to speak regarding this matter. Speakers that are in -person are asked to complete a Speaker Form and submit it to the City Clerk. Speakers attending virtually should send a request to speak with this information to the moderator using the chat function and wait to be called on to speak. When speaking, virtual attendees should turn their camera on. Any comments made after the public hearing is closed will not be considered by the City Council and will not be included as part of the formal record for this matter as the item will have been voted on and the item formally closed by the Council. No Public Hearings. ITEMS FOR CONSIDERATION Ordinances and Resolutions 14. Winter Parking Ordinance No. 1705, an Ordinance to amend Chapter 3 – Administrative Code: 3.203 Police Department; and Chapter 7 – Traffic Code: 7.202 Parking and Stopping Zones; 7.205 Prohibited non-moving violations; and 7.301 Authority for Impoundment. MOTION: Move to waive the reading of Ordinance No. 1705, there be ample copies available to the public. MOTION: Move to set the second reading of Ordinance No. 1705, being an Ordinance to amend Chapter 3 – Administrative Code: 3.203 Police Department; and Chapter 7 – Traffic Code: 7.202 Parking and Stopping Zones; 7.205 Prohibited non -moving violations; and 3 City of Columbia Heights AGENDA September 23, 2024 City Council Meeting Page 4 7.301 Authority for Impoundment in the City of Columbia Heights for October 14th, 2024 at approximately 6:00 pm. 15. First Reading of Ordinance 1706 Being an Ordinance Amending Chapter 5 Article vii of the Columbia Heights City Code to Establish the Regulation and Registration of Cannabis- Related Businesses. MOTION: Move to waive the reading of Ordinance No. 1706, there being ample copies available to the public. MOTION: Move to set the second reading of Ordinance 1706, being an ordinance amending chapter 5 article vii of the Columbia Heights City Code to establish the regulation and registration of cannabis related businesses, for October 14th, 2024, at approximately 6:00 p.m. in the Council Chambers. 16. Approval of Resolution 2024-63 Authorizing an Increase to the Economic Development Authorities Tax Levy. MOTION: Move to waive the reading of Resolution 2024-63, there being ample copies available to the public. MOTION: Move to approve Resolution 2024-63, a resolution authorizing a tax levy increase by the city for economic development purposes. 17. Resolution 2024-66 Adopting A Proposed Budget For The Year 2025, Setting The Proposed City Levy, Approving The HRA Levy, Approving A Tax Rate Increase, And Establishing A Budget Hearing Date For Property Taxes Payable In 2025. MOTION: Move to waive the reading of Resolution 2024-66, there being ample copies available to the public. MOTION: Move to adopt Resolution 2024-66, being a resolution adopting a proposed budget for the year 2025, setting the proposed city levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 2025 of December 9, 2024, at approximately 6:00 p.m. in the City Council Chambers. 18. Consideration of a Rental License Exemption for 4948 4th Street NE. MOTION: Move to waive the reading of Resolution 2024-067, there being ample copies available to the public. MOTION: Move to deny Resolution 2024-067, a resolution approving the single-family rental exemption request for the rental application at 4948 4th Street NE, Columbia Heights, MN 55421. Bid Considerations No Bid Considerations. New Business and Reports No New Business and Reports. CITY COUNCIL AND ADMINISTRATIVE REPORTS 4 City of Columbia Heights AGENDA September 23, 2024 City Council Meeting Page 5 Report of the City Council Report of the City Manager COMMUNITY FORUM The Community Forum is the public’s opportunity to address the Council regarding any matter that has not had a public hearing earlier in the meeting. Speakers that are in-person are asked to complete a Speaker Form and submit it to the City Clerk. Once called to the podium, the speaker should state their name and connection to Columbia Heights. Speakers attending virtually should send a request to speak as well as their address and connection to Columbia Heights to the moderator using the chat function and wait to be called on to speak. When speaking, virtual attendees should turn their camera on. All speakers should limit their comments to five (5) minutes. Personal attacks, threats, the use of profanity, and other disrespectful comments are prohibited. The City Council will listen to the public comments, ask clarifying questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. Generally, the City Council will not take official action on items raised at the Community Forum at the meeting on which they are raised. ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 5 PROCLAMATION Polish American Heritage Month: October 2024 October is national Polish-American Heritage Month, a celebration of Polish Heritage founded in Philadelphia, Pennsylvania, in 1981, to bring attention to the many notable and important contributions by Poles and Polish Americans to the United States of America and the World. Our Columbia Heights, MN/Lomianki, Poland, Sister Cities International organization is celebrating its 35th Anniversary. This all-volunteer group has been dedicated and active ever since a task force of community members was called together by Founder, Dolores Puente Strand, in late 1989 after receiving approval from then Mayor Dale Hadtrath. Our Sister Cities’ members have been true in spirit and in deeds to our original goals: promoting educational, humanitarian, civic and cultural activities. Additionally, a number of our members are also official members of Polish American Cultural Institute of MN (PACIM) and participate in their events and activities. Every September, since 1993 the people of our sister city, Łomianki, Poland gather at the War Cemetery in Kielpin to honor and remember the soldiers who fought in the Second World War, the Warsaw Insurgents, and the Allied Pilots who helped the insurgents when a US Air Force plane was shot down. This commemoration has been taking place for over 30 years, and this past weekend members of our Sister City welcomed dignitaries from Poland and the Minnesotan Polish Community to unveil and dedicate a sister memorial here in Columbia Heights, in Huset Park. NOW THEREFORE, be it resolved that I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby proclaim the month of October, 2024 to be Polish American Heritage Month, in the City of Columba Heights, County of Anoka, State of MN, U.S.A. ________________________________ Amáda Márquez Simula, Mayor September 23, 2024 6 Item A. PROCLAMATION Pedestrian Safety Month: October 2024 The City of Columbia Heights joins the United States Department of Transportation, National Highway Traffic Safety Administration, and Federal Highway Administration to celebrate National Pedestrian Safety Month in October. The personal, physical, and environmental benefits of walking can lead to healthier, quieter, cleaner, and safer streets. Walking can also improve local economies and enhance social and community engagement, which can lead to more vibrant, resilient, and livable spaces. At least 7,318 pedestrians were struck and killed in the United States in 2023, an average of 20 pedestrians per day: including 44 in Minnesota last year. Additionally, over 60,000 pedestrians were injured due to accidents with vehicles nationally in 2023. Our city has also fallen victim to pedestrian deaths, including the tragedy on Central Avenue that occurred in July 2023. Safe transportation system prioritizes the safety of all people and transportation design can greatly increase safety for pedestrians and bicyclists by implementing speed reduction measures, separated pathways, sidewalks, and protected bike lanes, among others. National Pedestrian Safety Month is a reminder that we are all pedestrians. The City of Columbia Heights is dedicated to ensuring that walkers, rollers, and those who rely on mobility assisting devices are safe when they navigate our city, and that we have a responsibility to always look at ways to improve our pedestrian safety and infrastructure further. NOW THEREFORE, be it resolved that I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby proclaim the month of October, 2024 to as “Walktober” and Pedestrian Safety Month, in the City of Columba Heights, County of Anoka, State of MN, U.S.A. I urge that we all rededicate ourselves to enjoying the benefits of walking and ensuring the safety of pedestrians in our community. ________________________________ Amáda Márquez Simula, Mayor September 23, 2024 7 Item B. ITEM: Recognition of Recycling Champions. DEPARTMENT: Public Works BY/DATE: Refuse Coordinator / September 12, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership X Thriving and Vibrant Destination Community X Strong Infrastructure and Public Services X Sustainable BACKGROUND Anoka County provides grants, education, and technical assistance to help multi-unit properties start or enhance their recycling program. Recently Parkview Villa (965 40th Ave) utilized these program resources and successfully completed the Anoka County multifamily recycling program. Parkview Villa has a team of management and community board members/owners that assisted in implementing the recommended improvements. To achieve success with the program, Parkview Villa used grant money from Anoka County to assist with improving and increasing recycling. All residents received recycling training and a recycling guide. Additionally, they implemented a program utilizing residential and common area sorting containers and recycling signage. Parkview Villa also purchased (with grant money) reusable food service supplies for the community room so they could stop using paper cups and plates. Columbia Heights and Anoka County want to recognize Parkview Villa management, residents, and community board/groups for showing how a teamwork approach can improve recycling in multifamily buildings. In addition to the recognition received this evening, the City also offers a one-month discount on city recycling charges for multifamily properties that complete the program. ATTACHMENT(S): Recycling Champion Certificate (hard copy provided to Mayor prior to meeting) CITY COUNCIL MEETING AGENDA SECTION RECOGNITION MEETING DATE SEPTEMBER 23, 2024 8 Item C. 9 Item C. CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs City Manager Aaron Chirpich City Hall—Council Chambers, 3989 Central Ave NE Monday, September 09, 2024 6:00 PM MINUTES The following are the minutes for the Meeting of the City Council held at 6:00 pm on Monday, September 09, 2024, in the City Council Chambers, City Hall, 3989 Central Avenue NE, Columbia Heights, Minnesota WELCOME/CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 6:00 pm. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember Spriggs; Councilmember James Also Present: Andrew Boucher, City Planner; Aaron Chirpich, City Manager; Mitchell Forney, Community Development Director; Kevin Hansen, Public Works Director; Sara Ion, City Clerk; Scott Lepak, City Attorney; Matt Markham, Police Chief; Kay Carlson, Associate Manager of Labelle Park Condos; Edyta Dudek, City resident; Veronica Johnson, City resident; Angie Nielson, City resident; Dave Rudolf, SACA Representative; Caleigh Gumbiner, Second Harvest Representative MISSION STATEMENT Columbia Heights is a vibrant, healthy and connected City. We are here to actively support the community, deliver equitable services, build and strengthen connections, improve upon our past, and uphold our successes. We strive to be better and ensure Columbia Heights is a great place for everyone, today and in the future. PLEDGE OF ALLEGIANCE The Pledge of Allegiance to the Flag: "I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice fo r all." APPROVAL OF AGENDA Councilmember James requested Item B “Latine Heritage Month Proclamation” under Proclamations, Presentations, Recognition, Announcements, Guests, be moved to Item F. Motion by Councilmember James, seconded by Councilmember Spriggs, to approve the Agenda as amended. All Ayes, Motion Carried 5-0 Mayor Márquez Simula explained the amendment to the agenda was due to the recipients of the proclamation not yet being present at the meeting. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 10 Item 1. City of Columbia Heights MINUTES September 09, 2024 City Council Meeting Page 2 A. Recognition of Recycling Champions. Councilmember Buesgens read the background on page 6 of the Agenda Packet which states: Columbia Heights and Anoka County want to recognize Labelle Park Condos management, residents, and community board/groups for showing how a teamwork approach can improve recycling in multifamily buildings. In addition to the recognition received this evening, the City also offers a one-month discount on City recycling charges for multifamily properties that complete the program. Mayor Márquez Simula noted that Kay Carlson, Associate Manager of Labelle Park Condos, was in the audience to accept the certificate. Ms. Carlson thanked the Council and encouraged people to continue to recycle. B. Constitution Week Proclamation. Mayor Márquez Simula proclaimed September 17, 2024 – September 23, 2024, as Constitution Week and Councilmember James read the City’s proclamation. Police Chief Markham accepted the proclamation and noted that law enforcement is about protecting the Constitution. He added his appreciation for the proclamation. C. Hunger Action Day Proclamation. Mayor Márquez Simula proclaimed September 2024 as Hunger Action Month and Councilmember Spriggs read the City’s proclamation. Dave Rudolf, SACA representative, and Caleigh Gumbiner, Second Harvest Heartland representative, accepted the proclamation. Ms. Gumbiner thanked the Council and explained that her work is to connect the network to opportunities to end hunger together. Second Harvest Heartland is the second-largest food banks in the Country. In 2023, they provided nearly 128 million meals to hunger relief programs. They are a proud partner of SACA. In 2023, SACA distributed almost 1 million pounds of food. Due to the increase in cost of food and other household items, food shelves have seen a record number of visits. In 2023, there were 7.5 million food shelf visits in Minnesota. She added that there needs to be policies in place to reduce and prevent hunger. She explained that they are increasing awareness of hunger and are encouraging Minnesotans to vote to reduce hunger. Mr. Rudolf explained that hunger is a huge problem and mentioned that it meant a lot that the City acknowledged that. SACA has been around for almost 50 years. In 2023, they served about 55,000 people. SACA provides a number of programs such as a client choice food shelf, a senior delivery service, a thrift store, fresh produce distributions, and holiday meals and toys. He mentioned that ways to get involve include donating financially, host a 11 Item 1. City of Columbia Heights MINUTES September 09, 2024 City Council Meeting Page 3 food drive, and donate food and unopened toiletries and personal care items. He thanked the City for the proclamation. D. Columbia Heights Pride Day Proclamation. Mayor Márquez Simula proclaimed September 21, 2024, as Columbia Heights Pride Day and Councilmember James read the City’s proclamation. Angie Nielson, member of the Pride Committee, accepted the proclamation and mentioned that it was the sixth year of the Pride Festival. The festival will include a full stage of entertainment, 40-plus vendors, and free Dilly bars. E. The 1944 Warsaw Uprising US Airlift Day of Remembrance Proclamation. Mayor Márquez Simula proclaimed September 21, 2024, as Warsaw Uprising US Airlift Day of Remembrance and read the City’s proclamation. Edyta Dudek and Veronica Johnson accepted the proclamation. Ms. Dudek thanked Mayor Márquez Simula for bringing the mayor of Warsaw to Minnesota. She explained that she was emotional when she saw the monument. She added that she is arranging a fly over the park where the monument is and welcomed any help in arranging the flyover. Mayor Márquez Simula invited residents to the unveiling ceremony and Remembrance Day of the monument on September 21, 2024, at 1:00 pm at Murzyn Hall. She added that it will be an all-day event with people from the community going to Fort Snelling in the morning and ending the day with a dinner at Holy Cross Church. She thanked Public Works Director Hansen for his work in making the event possible. Public Works Director Hansen thanked the Public Works crew for their work in landscaping. Mayor Márquez Simula explained that the City donated the land that the monument would be on as well as the lights. There are no costs for the residents. F. Latine Heritage Month Proclamation. Mayor Márquez Simula proclaimed September 15, 2024 – October 15, 2024, as Latine Heritage Month and read the City’s proclamation. Mayor Márquez Simula mentioned that the pastors at Iglesia Casa de Dios was supposed to accept the proclamation but were unable to attend the meeting and would get the proclamation to them at a later date. CONSENT AGENDA Motion by Councilmember Jacobs, seconded by Councilmember Buesgens, to approve the Consent Agenda as presented. All Ayes, Motion Carried 5-0. 12 Item 1. City of Columbia Heights MINUTES September 09, 2024 City Council Meeting Page 4 1. Approve the August 26, 2024 City Council Meeting Minutes. MOTION: Move to approve the August 26, 2024 City Council Meeting minutes. 2. Approve the September 3, 2024 City Council Work Session Meeting Minutes. MOTION: Move to approve the September 3, 2024 City Council Work Session Meeting minutes. 3. Accept January 24, February 28, & March 27, 2024 Park & Recreation Commission Minutes. MOTION: Move to accept the January 24, February 28, & March 27, 2024 Park & Recreations Commission Meeting minutes. 4. Accept August 5th, 2024 Regular EDA Meeting Minutes. Motion: Move to accept the August 5th, 2024 Regu lar EDA Meeting minutes. 5. Accept August 7, 2024 Library Board Minutes. MOTION: Move to Accept the Library Board minutes from August 7, 2024 6. Approve Actions of the Columbia Heights Volunteer Relief Association. MOTION: Move to approve the changes to the Columbia Heights Volunteer Relief Association Bylaws and compensation policy as approved by the Columbia Heights Volunteer Relief Association Board of Trustees and general membership. 7. Second Reading of Ordinance No. 1701, an Ordinance to Amend Chapter 5.607 Pet Shops and Commercial Kennels. MOTION: Move to waive the reading of Ordinance No. 1701, there being ample copies available to the public. MOTION: Move to approve Ordinance 1701, being an ordinance to amend Chapter 5.607 Pet Shops and Commercial Kennels, and direct staff to send the summary ordinance for publication in the legal newspaper. 8. Second Reading of Ordinance No. 1704, an Ordinance to Amend Chapter 12, Article IV – 1583: Granting a Franchise to Comcast Of Minnesota, Inc. to Construct, Operate and Maintain a Cable System in The City Of Columbia Heights. MOTION: Move to waive the reading of Ordinance No. 1704, there being ample copies available to the public. MOTION: Move to approve Ordinance No. 1704, being an ordinance to amend Chapter 12, Article IV – 1583: Granting a Franchise to Comcast Of Minnesota, Inc. to Construct, Operate and Maintain a Cable System in The City Of Columbia Heights and to direct staff to send a summary of the ordinance as presented, for publication in the legal newspaper. 9. Resolution 2024-060 to Accept MN Department of Public Safety DWI Traffic Safety Officer Grant. MOTION: Move to waive the reading of Resolution 2024-060, there being ample copies available to the public. MOTION: Move to adopt Resolution 2024-060 accepting the Minnesota Department of 13 Item 1. City of Columbia Heights MINUTES September 09, 2024 City Council Meeting Page 5 Public Safety grant for the DWI Traffic Safety Officer of up to $150,000, and authorize and direct the execution of the grant agreements. 10. Authorize the Purchase a Fitness Court Studio from the National Fitness Campaign. Move to Approve the purchase of a Fitness Court Studio from the National Fitness Campaign in the amount of $135,000, and authorize the City Manager to execute contract for the same. 11. Establish Date for 2024 Public Special Assessment Levy Hearing for 2024 Concrete Alley Construction, Project 2406, and Delinquent Accounts. MOTION: Move to establish Monday, October 7, 2024 at 6:00 p.m. as the Public Special Assessment Levy Hearing for City Project 2406, to be held in the City Council Cham bers. MOTION: Move to establish Monday, October 7, 2024 at 6:15 p.m. as the Public Special Assessment Levy Hearing for Delinquent Accounts, to be held in the City Council Chambers. 12. Approve Final Payment for Zone 6 & 7 Street Rehabilitation, MSA 47th Avenue Mill and Overlay, and Gould Avenue Reconstruction, City Projects 2202, 2206, And 2208. MOTION: Move to accept the work for 2022 Street Rehabilitation, City Projects 2202, 2206, and 2208, and authorize final payment of $44,215.14 to Valley Paving Inc. of Shakopee, Minnesota. 13. Approval of Purchase of Refuse Carts. MOTION: Move to approve the purchase of 2,200 carts through the Sourcewell Cooperative Purchasing Contract at a price of $116,064 with funding from the Refuse Fund 603 and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. 14. Capital Equipment Replacement of Central Garage Band Saw. MOTION: Move to approve the acquisition of a DoALL 400-S purchased from Sawing Products located at 7916 Kerber Blvd in Chanhassen, Minnesota, for $25,240 through competitive alternate quotes, with funding provided by Central Garage fund 701.9950.42010 15. Approval of Capital Equipment Replacement of Unit #280: Caterpillar Model 247B2 Compact Track Loader with Attachments and Trailer. MOTION: Move to approve the acquisition of a 2024 Caterpillar 249D3 Compact Track Loader with attachments from Zeigler Cat in the amount of $54,811 including trade in; and a Felling FT14I-16T Trailer from Lano Equipment in the amount of $15,1 21 from the State of Minnesota Cooperative Purchase Contract, for a total expenditure of $69,932. Funding is provided from the Streets and Parks Capital Equipment Replacement Funds 431-3121 & 431-5200. 16. License Agenda. MOTION: Move to approve the items as listed on the business agenda for September 9th, 2024, as presented. 14 Item 1. City of Columbia Heights MINUTES September 09, 2024 City Council Meeting Page 6 17. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for September 9, 2024, in that they have met the requirements of the Property Maintenance Code. 18. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $1,870,591.96. ITEMS FOR CONSIDERATION 19. Consideration of a Rental License Exemption for 4421 5th Street NE City Planner Boucher stated On September 4th, 2024, the owner of 4421 5th Street NE, reached out to the Community Development Department requestin g an exemption from the single-family rental density cap. The property is located on Block 56 with four single - family rentals out of 25 total single-family units and an allotment of three single-family rentals. City Planner Boucher referenced the letter that staff received, noting Section 1 of Ordinance 1685, established the single-family rental density cap. City Planner Boucher explained if approved, Resolution 2024-062 would grant a temporary rental license exemption to the homeowner with a few additional requirements. The homeowner is required to complete the license application process within 3 months from the passage of the resolution. This puts a limit on how long it can take to bring the house into rental compliance if needed. The temporary rental license will be valid for one year from the date that the license is approved. This provides the homeowner and tenant the ability to rent the home for a full one-year lease. After the term of the temporary license, the persons requesting a temporary license must make an annual application to the City. No property owner shall hold a temporary rental license for the same property for more than two consecutive years. The property owner, Rolando Bustamante, has multiple properties that are the subject of illegal rental cases including at the 4421 5th Street NE property. Councilmember Jacobs asked what the allotment was for the block. City Planner Boucher replied that there are three allotted and four existing rentals. Alma Bustamante, property owner, explained that they purchased the property before they understood that there was a limit to rental properties in the area. She asked for an exemption and noted that they have three daughters that need to be fed. Ms. Bustamante asked if the Council would be voting on the item during the meeting. Mayor Márquez Simula replied that they would be. Ms. Bustamante asked if they would receive an email with the information included. Mayor Márquez Simula replied that she would have City Planner Boucher explain the process. City Planner Boucher explained that he would let the applicant know what the Council’s decision would be and would begin the rental application process if they allow an exemption. 15 Item 1. City of Columbia Heights MINUTES September 09, 2024 City Council Meeting Page 7 Councilmember Jacobs asked when the property was purchased. Rolando Bustamante, property owner, replied two to three years ago. He added that he owns one other property but he offices out of it. City Planner Boucher noted that even if the property owner does not reside on the property, a rental license is still required if people are inhabiting the property. Mr. Bustamante explained that the additional property will help grow his business. Mayor Márquez Simula asked if Mr. Bustamante’s other properties were zoned commercial or residential. Mayor Márquez Simula asked if the properties were for people to live in or if it was for storage. Mr. Bustamante replied that one property was where he lived and the second property was where he parked his trailers. Mayor Márquez Simula explained there are many rules to make sure that properties are safe to live in. Mr. Bustamante mentioned that he works in construction and is familiar with the rules. Councilmember Buesgens asked if the 4420 5th Street property was used for storage. Mr. Bustamante replied that it was. Councilmember Buesgens asked if it was legal to do that. City Manager Chirpich replied that it is difficult for the City to be able to tell if a home is used for storage. There were outside storage violations on the property. Councilmember Buesgens asked if anyone was living on the property for the last two to three years. Mr. Bustamante replied there was not. Councilmember Jacobs asked Mr. Bustamante what type of business he owned. Mr. Bustamante replied flooring. Mayor Márquez Simula asked if the 4420 5th Street property would be the fifth rental property in the block. Community Development Director Forney replied that the block allows for three rental properties but 4420 5th Street would be the fifth property. Mayor Márquez Simula mentioned that if the property owners had not applied for the rental license then the City did not know if the property was ready to be rented. Community Development Director Forney agreed and added that there has not been an inspection done on the property. City Planner Boucher explained that the property owners were asking for an exemption because the block is over the limit for the number of single-family rentals. The Fire Department provided information that mentioned that Francisco Gomez had been paying the utility bills since May 2024. Mayor Márquez Simula asked who Francisco Gomez was. Mr. Bustamante replied he was someone who worked for him and that he and his son have been living there. Mayor Márquez Simula asked why Mr. Gomez was paying for the utility bills. Mr. Bustamante replied because he was allowing Mr. Gomez to live in the house. 16 Item 1. City of Columbia Heights MINUTES September 09, 2024 City Council Meeting Page 8 Mayor Márquez Simula expressed her concern that someone was living on the property without a rental license. Councilmember Jacobs asked how long Mr. Gomez has been living on the property. Mr. Bustamante replied nine months. Councilmember Jacobs noted that for nine months, Mr. Bustamante has been collecting rent without a rental license. Mr. Bustamante explained that it is difficult to say because Mr. Gomez works for him and he provides housing. Councilmember Jacobs asked for clarity on the additional properties. Community Development Director Forney replied that he received information from Assistant Fire Chief O’Brien that mentioned the property at 1221 45th Avenue was purchased in 2022 and applied for a license in June 2024 and achieved it. There is an additional property at 4552 Heights Drive that is for sale. Mr. Bustamante noted that his brother was selling t he house. Community Development Director Forney mentioned the property at 9448 4th Street is in a block with a density cap. The property owners have asked for an exception in the future for the property. The property at 5240 7th Street had a license through the City since 2021. The home address is in Fridley. Councilmember Jacobs noted that one property achieved a rental license and asked if the 5240 7th Street property had a rental license under the current property owners. Community Development Director Forney replied that the license was under Alma. Councilmember Jacobs explained that the property owners knew that a rental license was required in 2021. Mayor Márquez Simula asked what the history has been of the property owners as landlords. Community Development Director Forney replied that he would need a moment to look into it. Councilmember James explained that the rental density cap is an important part of the process of preserving homes for sale. She added that it seems that the property was purchased as a business and a way to make money. She mentioned that exemptions for rental density caps are for circumstances beyond wanting to make more money. She expressed her understanding of not knowing if a rental license was required if an employee was living in the home and not paying rent. She noted that if someone is living in a property owner’s home, they need to go through the rental licensing process. She stated that this would not meet her reasoning for an exemption. Community Development Director Forney explained the property at 1221 45 th Avenue has received a rental license and has not had any violations. The property at 5240 7th Avenue has three violations for scrub, brush, and outside storage. Mayor Márquez Simula thanked the property owners for explaining their point of view. Motion by Councilmember Buesgens, seconded by Councilmember Jacobs, to waive the reading of Resolution 2024-062, there being ample copies available to the public. All Ayes, Motion Carried 5-0. 17 Item 1. City of Columbia Heights MINUTES September 09, 2024 City Council Meeting Page 9 Motion by Councilmember Buesgens, seconded by Councilmember Jacobs, to deny Resolution 2024-062, being a Resolution of the City Council of the City of Columbia Heights approving the single-family rental exemption request for the rental application at 4421 5th Street NE, Columbia Heights, MN 55421. 4 Ayes, 1 Nay, Motion Carried 4-1. Ayes: Spriggs, Jacobs, James, Buesgens. Nay: Márquez Simula Mayor Márquez Simula explained to the property owners that they would not be able to apply for the rental license and that City Planner Boucher would be reaching out to them to explain the process. Community Development Director Forney added that City Planner Boucher would provide any clarification the property owners would need. He noted that Assistant Fire Chief O’Brien is a good representative to go to with questions since he is in charge of rental licenses. Ordinances and Resolutions 20. First Reading of Ordinance No. 1702, an Ordinance to amend Chapter 3 Administrative Code: Article V – Administrative Offenses. City Planner Boucher noted at the August Council work session, the Council discussed an Administrative Citation ordinance. Staff responded to feedback regarding usage of criminal citations and examined Administrative Citation processes and fines ordinances to provide an alternative means to achieve compliance with code enforcement cases in a more informal, less intimidating, and more effective method than the Anoka County Court System. Minnesota Statute 462.362 – Enforcement and Penalty enables a municipality to, by ordinance, provide for the enforcement of ordinances or regulations adopted; Chapter 6 – Administration of City Affairs in the City Charter explicitly states that the City Manager has the authority to prepare and submit to the Council for adoption an administrative code incorporating the details of administrative procedure and suggest amendments to the same. City Planner Boucher mentioned The Cities of Crystal, Fridley, Hopkins, New Hope, and Richfield, and their administrative enforcement processes were examined. Each of these cities that have implemented administrative enforcement of ordinance violations have several common components that the City Council should address in a draft ordinance such as: purpose; general provisions defining an administrative offense, exemptions, civil penalties, and schedule of fines and fees; procedures for administrative citations and hearings, and payments/recovery of civil penalties. The City Manager will need to provide a list of lawyers for the City Council to approve as hearing offi cers, these officers cannot be City employees, and the fee schedule will need to either address fines based on the type of offense or whether a flat consistent fee is desired. City Planner Boucher stated current city code Chapter 3 – Administrative Code addressing administrative citations through Article V: Administrative Offenses; this section of code contains a definition for administrative offense, noticing, payment, failure to pay, disposition of penalties, powers and duties of finance director, and scheduled penalties. 18 Item 1. City of Columbia Heights MINUTES September 09, 2024 City Council Meeting Page 10 However, the existing code does not establish a procedure for noticing, nor does it set compliance deadlines, or include a procedure for appealing the citation. City Planner Boucher explained Staff proposes updating the existing ordinance, Chapter 3 – Administrative Code: Article V – Administrative Offenses with the following amendments: 1. Adding a purpose section to 3.501 identifying that the City Council has the ability to provide an alternative means for the enforcement of ordinances or regulations adopted through Minnesota Statute 462.362 and Chapter 6 of the City Charter. 2. Removing the Definitions section from 3.502 and establishing General Provisions for Administrative offenses including exemptions, civil penalties, schedule of fines and fees, and abatement procedures. 3. Revising 3.503 to read as Administrative Citation Application specifying who may conduct enforcement; set procedures for how to issue citations; the required contents of a citation including the nature, date, and time of the violation, nam e of the official issuing the notice, amount of the scheduled initial penalty, and the right of the recipient to contest the citation. The City shall appoint a neutral third party to hear and rule on such challenges. Additional items are the failure to pay and administration of any fines assessed pursuant to Minnesota Statute 169.999. 4. Amending 3.504 to read as Administrative Hearing detailing the necessary components to a lawful administrative hearing including: requesting a hearing, confirmation of the hearing, extensions, file transmittal requirements, presentation of the case, decision, right to appeal, failure to appeal, and means for judicial review as provided in state law and administrative review before the City Council. 5. Amending 3.503 Payment to 3.505 and establishing payment requirement 14 business days from the time of issuance of the notice. 6. Amending 3.504 to 3.506 to Failure to Pay and Recovery of Civil Penalties and establishing procedures for imposing penalties for nonpayment such as liens, personal obligations, late fees and charges, license revocation or suspension, criminal penalties, and abatement. City Planner Boucher mentioned other items that will require future City Council action in relation to this proposed ordinance include: 1. Amending Chapter 5A Property Maintenance Code section on remedies to include administrative citations. 2. Amending the fee schedule to reflect fines and fees for violations. 3. Approving a list of qualified Hearing Examiners and a procedure for appointing and evaluating examiners. Councilmember James asked if the hearing would be in person or if the petitioner could request a virtual option. City Attorney Lepak replied if there is a need for a virtual option it will be available. Councilmember Buesgens expressed her excitement about the item. She explained that most people in the City follow the rules and codes. However, there are a few that do not 19 Item 1. City of Columbia Heights MINUTES September 09, 2024 City Council Meeting Page 11 and it is helpful to have something to keep people accountable. She thanked the Staff for their work. City Planner Boucher added that it is a next step since typically the City will send letters to notify someone of a violation. Mayor Márquez Simula mentioned that a lot of Staff time goes into researching and communicating violations. Motion by Councilmember James, seconded by Councilmember Spriggs, to waive the reading of Ordinance No. 1702, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember James, seconded by Councilmember Spriggs, to set the second reading of Ordinance 1702, being an ordinance to amend Chapter 3 Administrative Code, Article V – Administrative Offenses in the City of Columbia Heights for September 23, 2024 at approximately 6:00pm. Councilmember James suggested including the virtual hearing option in the second reading. City Attorney Lepak confirmed that it would be included in the second reading. All Ayes, Motion Carried 5-0. CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Councilmember Spriggs mentioned he attended the EDA meeting and the Council work session. He provided an update from the Library Board and noted that they are seeking to have a “maker space” which would be an opportunity for people to come in for discussio ns. They are updating policies in terms of borrowing in order to reflect the changes to Anoka County libraries. Councilmember Jacobs explained that she did not have a report. Councilmember James noted she attended the Metro Cities Housing Policy Committee with Councilmember Buesgens. She mentioned that some metro cities are hoping to make payments in lieu of building the affordable housing that is required. She explained that she wants affo rdable housing in the City so she voted no. She stated she attended the EDA meeting, the work session, the Columbia Heights/Fridley Business Council, and Movie in the Park. She mentioned she is working with the League of Women Voters on September 17th for National Voter Registration Day. Councilmember Buesgens announced that on September 21st, from 1:00-4:00 pm, the VFW would be hosting a Rib Fest. She explained she volunteered at Blooming Sunshine Garden and reminded community members that people can pick what they need but asked that people leave produce for others. She added that she attended the Metro Council Housing and supported Councilmember James’ vote. She stated she attended Music in the Park, a St. Croix River cruise with seniors, and the Art Fair at Key’s Park. Mayor Márquez Simula stated she attended the Regional Council of Mayors meeting, the work session, the EDA meeting, the Park and Recreation meeting, and the OutFront Gala. She mentioned that 20 Item 1. City of Columbia Heights MINUTES September 09, 2024 City Council Meeting Page 12 community members have questions about the property on 43rd Avenue and Central Avenue (the Rainbow site) and asked City Manager Chirpich for an update. Report of the City Manager City Manager Chirpich explained that the Rainbow site is anticipated to have a groundbreaking date in the spring of 2025. The plans that the community is familiar with are still intact which include 75,000 square feet of commercial and retail with space for a grocer partner, a hardware store, and a fitness center. Apartments would be included above the grocer and hardware store. There will be several public hearings where the community can provide feedback. City Manager Chirpich stated that the City is recruiting members for the Multicultural Advisory Committee. They meet on the third Tuesday at 6:00 pm at the Public Safety building. Those who are interested can contact Officer Wood. Youth Commissioner applications are due September 13th. There are opportunities to sit on the Library Board, the Parks and Recreation Commission, the Planning Commission, or the Sustainability Commission. Applications can be found online or at City Hall. City Manager Chirpich announced that the final Movie in the Park would be on September 13th and will be showing Shrek with Spanish subtitles. It will be at McKenna Park at 7:30 pm. There will be free popcorn, provided by Magnify Financial. In addition, there will be an opportunity for residents to provide feedback on the redesign effort for University Avenue. There is a meeting on September 17 th at the Fridley City Hall from 5:00-7:00 pm. The Police Department will be hosting Kunafa with a Cop on September 17th from 5:00-7:00 pm at Golden Nuts. ADJOURNMENT Motion by Councilmember Spriggs, seconded by Councilmember Buesgens, to adjourn. All Ayes, Motion Carried 5-0. Meeting adjourned at 7:18 pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 21 Item 1. CITY COUNCIL WORK SESSION Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs City Manager Aaron Chirpich City Hall—Shared Vision Room, 3989 Central Ave NE Monday, September 16, 2024 5:00 PM MINUTES CALL TO ORDER/ROLL CALL Assistant City Engineer Sulmaan Khan called the work session to order at 5pm, and attendees introduced themselves. School Board Members present: Ms. Medearis and Superintendent Stenvik School Board Administration present: Superintendent Stenvik, Bryan Hennekens City Council Members present: Mayor Marquez Simula, Councilmember Buesgens, Jacobs, James, Spriggs City of Columbia Heights Staff present: Aaron Chirpich, Matt Markham, Kevin Hansen, Sara Ion, Sulmaan Khan City of Hilltop Staff present: Ruth Nelson Anoka County Commissioner present: Mandy Meisner Anoka County Staff present: Joe MacPherson WORK SESSION ITEMS 1. Anoka County Engineering Staff as well as Anoka County Commissioner Mandy Meisner met with the ISD 13 District Representatives, City of Hilltop Council and City of Columbia Heights Council to Answer Questions / Take Feedback on Safety on County Roadways within Columbia Heights and Hilltop. The following items were discussed: Discuss School Zone Safety Concerns on CSAH 4 (49th Avenue). There was a discussion related to the West bound traffic on 49th and finding a way to redirect traffic to an easier drop off location that is safer and prevent people from making U-turns. There was a focus on increasing signage, painting cross walks and creating a pathway for students to stay safe. Councilmember Spriggs inquired about making Monroe a one way for school drop off and pick up. Additionally, there was also a discussion related to student bus traffic in the corridor. Councilmember Buesgens also recommended reaching out to MNDOT about narrowing Central Avenue in the area where 49th meets Central. Councilmember Spriggs brought up concerns related to the area of 49th near Upland Crest and Chatom. He would like to see the County create a trail or sidewalk that links to Kor. Mr. MacPherson let the Council know that he and his team could work on some potential options for this stretch of road. Councilmember Spriggs inquire about making Monroe a one way for school drop off and pick up. 22 Item 2. City of Columbia Heights MINUTES September 16, 2024 City Council Work Session Page 2 Discuss general pedestrian/bicyclist safety concerns along CSAH 2 (Reservoir Blvd). Mr. MacPherson informed the group that Anoka County is responsible for the maintenance of Reservoir above 40th. Additional he discussed the possibility of converting this from a County road to a City street. Recently in the cities o Coon Rapids and Anoka there have been road turnback efforts, and there is a negotiated dollar amount that is determined that the County will pay. Public Works Director Hansen advised the group that there is an overall maintenance expense related to a turn back that the Council would need to consider. Mr. MacPherson indicated that overall, the pavement surface is in good shape, and would need maintenance projects going forward. Councilmember James brought up a concern related to the lack of drainage north of 44th and Reservoir. Mayor Marquez Simula requested sidewalks near Keyes Park and the property that was recently purchased by the County. The County confirmed that they would investigate utilizing county level grant money to complete these updates. Director Hansen brought up the concern with connecting the trail corridor that connects to the River Road focusing on 44th or Main Street. Main street from 40th to 57th is a county road. Mr. MacPherson gave a brief recap of the concerns that were addresses and the things the County can do in the short term and long term. Overall, the county is going to work on signage on the 49th corridor near the schools and look at ways to assist with school drop off and pick up off of Monroe. Additionally, the County is also doing its own Safe Streets for All from a County Wide Perspective. There will be a meeting tomorrow (30 invited participants) to kick off a plan to get some of the implementation grants. He indicated that there has been a lot of feedback from residents on the interactive online map. Meeting was adjourned at 6:03pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 23 Item 2. ITEM: Accept April 24, June 26, & July 24, 2024 Park & Recreation Commission Minutes. DEPARTMENT: Recreation BY/DATE: Recreation Secretary/September 17, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X_Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community X_Strong Infrastructure and Public Services _Sustainable BACKGROUND The April 24, June 26, & July 24, 2024 Park & Recreation Commission minutes were approved by the Park & Recreation Commission at their regular meetings the following months. RECOMMENDED MOTION(S): MOTION: Move to accept the April 24, June 26, & July 24, 2024 Park & Recreations Commission minutes. ATTACHMENT(S): April 24, June 26, & July 24, 2024 Park & Recreation Commission minutes. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE SEPTEMBER 17, 2024 24 Item 3. Park & Recreation Commission Minutes of the Meeting Shared Vision Room, City Hall 3989 Central Ave NE April 24, 2024 Call to Order/Roll Call Andrew Macko called the meeting to order at 6:00 pm Members present: Teresa Eisenbise, Taher Harzallah, Andrew Macko, Avery Metzger, Andrea Ostergaard, Priscilla Perez Umphress Staff present: David Cullen, Public Works Interim Director; Keith Windschitl, Recreation Director; Deanna Saefke, Recreation Secretary; Justice Spriggs, Council Representative Oath of Office Teresa Eisenbise, Avery Metzger, and Priscilla Perez Umphress stated the oath of office. Commission Members and staff introduced themselves and indicated how long they have been on the Commission and in Columbia Heights. Annual Election of Commission Officers Macko volunteered to continue as Chair. Macko nominated himself, Eisenbise second. All ayes, motion carried. Harzallah nominated Ostergaard as vice chair. He indicated she has been a committed member of the commission and is genuine about approaching change and taking steps to do what is necessary to develop our strategy as a Commission. Macko second. All ayes, motion carried. Community Forum None at this time. Consent Agenda Eisenbise corrected the adjournment of the meeting in March was not Greenhalgh but Macko. Saefke indicated she had noticed it and thanked Eisenbise. Eisenbise asked regarding the Parks bills, other equipment a charge of $1700 for other equipment. Cullen replied that he would look into where that code is allocated to. Motion by Eisenbise, second by Ostergaard, to approve the consent agenda. Upon vote: All ayes. Motion Carried. Letters and Requests Macko indicated there is a letter of request to waive the rental fee of the Event Wagon on September 21, 2024, for the Heights Next Pride Festival. Windschitl explained what the event wagon has inside of it and how it is reserved by residents or businesses in Columbia Heights. Eisenbise asked how much the reservation fee is. Windschitl replied $75 whether it is for one weekday evening or a full weekend. This festival is asking for the $75 25 Item 3. City of Columbia Heights April 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 2 fee to be waived for their event. He believes this was waived last year. The event is being held at Kordiak Park. Macko asked when it was used last year if everything came back inside the wagon with no damage or issues. Windschitl replied yes it was all in good condition. Macko does not see any issue waiving the fee. Motion by Ostergaard, second by Eisenbise, to waive the rental fee for the Event Wagon on September 21, 2024, for the Heights Next Pride Festival. Upon vote: All ayes. Motion Carried. Old Business Cullen handed out a facility inventory list that parks staff worked on updating. This includes all the inventory within our city parks. This list was last updated in 1994. From the update the city had renamed Mathaire Park to Ramsdell Park which confused Cullen at first. This list also rates the condition of each park. He will include this updated list in the next agenda packet. Eisenbise asked if Sullivan wasn’t a park when this was created, because it didn’t show up on the playground section. Cullen replied the playground was installed when a grant was received through Game Time. Saefke replied Game Time had a matching grant and the city was able to install new playground equipment at Sullivan, McKenna, and Huset West Park. Ostergaard asked if there is a better way to organize all the information in a clearer structure. Eisenbise stated the McKenna Park wading pool is not to code. Cullen replied yes the two wading pools are grandfathered in to be able to be used each year. As long as the structures work and there isn’t any major construction done on the pools they can be used. They are not ADA compliant. The pools are definitely at the end of their life and staff continue to fix and operate them until any fix becomes too great to change the guidelines of being grandfathered into use. Ostergaard asked if this is part of the discussion. During the process of updating the park plan we know the condition of these pools and should the group be making recommendations for the next step at this point or is that a later discussion. Cullen replied that process isn’t needed until there is an updated parks master plan and how to incorporate that into the plan, that would be the time to bring that up. For example, at Huset Park, the splash pad was installed where a wading pool was. There are many factors that come into play when choosing a splash pad from the size to the way the water is processed and more. With the varying costs it is better to wait until there is a parks master plan. Ostergaard asked what that process looks like. Cullen replied there is a document that was done in 2008 and updated in 2014 and is something that Hansen will go over. Ostergaard asked what the difference is between the two park plan documents. Cullen replied that what we are working on now is a general overview. An overall view of what the purpose is within the city parks, and why we are doing what we are doing. The next document is drilling down into the master plans for each area. Right now, we are figuring out larger questions, a mission, and a purpose. It is a great time to reevaluate the needs of the community and how things are changing, and how do we adapt, those larger questions. Based on this it gets set as a recommendation for the master plan. Ostergaard asked who puts together the master plan. Cullen replied it is usually a private contractor. Macko asked if it is known how many people use the wading pools. He knows the splash pad is the hot ticket item compared to the wading pools. Ostergaard replied the McKenna wading pool is packed all the time. Saefke replied that leads to the question if another type of water feature is installed, where does that get placed; at McKenna or Ramsdell? What quadrant of the city do you want that in. Macko indicated it has been nice that the water features were spread out within the city. Kids who are younger get an opportunity to use the features in their areas without having their parents take them across the city to a different park. Harzallah asked if the basketball rim at Gauvitte is still the old rusty hoop. Cullen replied yes. Eisenbise indicated there is one piece of equipment gone at Silver Lake Beach. There were two riding pieces, and one is gone. Cullen replied the spring portion of it was broken, he heard about a replacement for that, and it might actually be the charge on the bills that Eisenbise was asking about. Ostergaard indicated Huset Park playground equipment is graded at a one and that isn’t correct. Saefke replied that could reflect the equipment at Huset East. Cullen added the West side of Huset was not there when this document was created. 26 Item 3. City of Columbia Heights April 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 3 Ostergaard asked what the Parochial site was referring to. Windschitl replied Immaculate school most likely. Ostergaard asked if the City runs any of the indoor facilities listed. Windschitl replied no and they could be removed from the facilities inventory list. Currently we are working together with the school district to cross promote our programs. The Recreation Coordinator has been working with Prodeo Academy to have them promote our programs. Eisenbise asked if there is anyone on staff that works with graphics and could make a document like this easier to read and posted for the public. Windschitl replied there are two communications staff that can assist with that, and Saefke has put many things together as well. Harzallah asked if Ramsdell Park used to have a soccer field. Windschitl replied it used to have a small field where the softball field is, and it had a hockey rink too. Ostergaard indicated she spoke to the principal at Valley View, and they are in charge of that soccer field behind the school. Principal Kuhlman indicated he would unlock the soccer goals. Windschitl reported that many open greenspaces within the city are not going to be big enough for the fields that Coach Leon was asking for. Gauvitte used to have a good size open space and trees have been planted there. Behind Valley View and Columbia Academy is an old football field and would be a great option. Ostergaard asked if staff need anything from the Commission in regard to looking at the inventory list or going out to the parks. Cullen replied they can give any suggestions but more than anything he wanted to get a jump on updating the list while he had available staff and extra time. He will put the information in another document. Members can feel free to give feedback or updates. Ostergaard mentioned the previous discussion of forming a subcommittee and that she didn’t get a chance to talk with Sara Ion. It doesn’t seem like the Commission needs to go to that level since staff are taking on the creation of these documents. Ostergaard asked if there were any updates on the grants that were submitted. Cullen replied staff are working on the fitness court and there are monthly check-ins that are milestones in the process, like location and funding. It will be at Sullivan. Staff should also hear back in the next week or two on the DNR Grant. New Business None at this time. Reports A. Recreation Director Windschitl indicated the spring sports have begun. Adult softball leagues started, Men’s league is on Thursday nights and Co-Ed is on Friday nights. The Co-Ed league was canceled last week because of the cold and it doesn’t look like great weather for this week either. All of the HVAC units are working at Murzyn Hall right now. Next month we will put one coat of finish on the wood floor in the main hall. We’re trying to maintain them to the best of our ability. Windschitl reported the Beautification Committee is starting back up for the year, Saefke does a great job coordinating the committee to plant flowers in various parks around the city. She coordinates the ordering of the plants and works with the volunteers to do that. Ostergaard asked if anymore volunteers are needed. Saefke replied the group is good right now and will see if anyone needs help with the initial planting. We have been narrowing down the places where annuals are planted, and John Nordlund from Public Works as been a great asset. He takes care of the clock tower, pots along Central Avenue, the Gateway, and Huset Parkway. We constantly get compliments each year on how nice the city looks with all of the flowers. Windschitl indicated 27 Item 3. City of Columbia Heights April 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 4 Council Member Buesgens plants the pots at Murzyn Hall. Saefke indicated at some of the parks where we no longer have volunteers John Nordlund has planted perennials so we do not need as many volunteers. Windschitl reiterated that Nordlund has done a great job updating all of the flower gardens around the city. The garden plots on Reservoir Boulevard were staked today by himself and a part time JPM staff. There are 48 plots and all are currently rented. Most are residents of Columbia Heights and a few others from New Brighton. The Parks Department staff till the garden each year and turn on the water source. Ostergaard asked if there is any discussion on expanding the number of plots. Windschitl replied he spoke with Mary Tholkes who runs the garden on 40th and Quincy Street, but generally speaking we are good with the current number of plots on Reservoir. However if the city buys another lot that is unbuildable and has a water source there, that could be possible. Saefke replied it is typically the people who already have a plot on Reservoir that are asking for more, we do not have a big waitlist for plots. Windschitl stated the Recreation Coordinator is hiring for summer staff for the rec park programs. There have been a lot of applications. The City Council had voted to increase the wages a little bit to stay consistent with other communities and since we did that the applicants have improved and we are able to maintain the good staff we have. The City and the School District were not successful in getting the after school grant. Staff will keep looking at other options for funding. There will be a great summer program but we will not have a lot of the extra subcontracted programs like last year. The Senior Active Agers program has great attendance and are doing a lot of different activities. They are even going on an overnight trip this summer. The program has really taken off in the last year. B. Public Works Director Cullen reported the Utilities Superintendent Position has been filled by Ben Lund who was in the engineering department. There are two open parks positions and are going through the process of interviews. There is one open streets position, a mechanics position within the next month and unfortunately the public works administrative assistant took another position in another city. Regular routine work is happening as weather allows like tilling the garden and preparing athletic fields. C. Commission Members Eisenbise reported she attended the City Services Expo with Commission Member Dayna Gulley. There was a dry erase board with places to indicate a tally for amenities in the parks. A few things that people indicated were not enough skating rinks, not enough outdoor fitness areas, not enough soccer fields, and she showed a photo of the board. Eisenbise noticed a discussion on social media regarding a three day art fair at Keyes Park and is wondering if staff are aware. Windschitl replied he spoke with staff and have rented the park for three days, there is no alcohol or loud music. The event will end earlier in the afternoon on Sunday. Saefke indicated festival groups in the past have used Sullivan or Kordiak Park but since Sullivan cannot be rented this year and the Kordiak shelter is under construction she suggested using Keyes park because it worked so well for Pets in the Park last year. Ostergaard asked if they are renting the building. Saefke responded yes, they will get a key for the building and store things in there overnight, and have access to the bathrooms. Windschitl asked if there were any neighborhood comments on volleyball activity at McKenna Park, Sullivan, or Gauvitte Parks. Macko replied that he has not heard any concerns and usually gets people approaching him about various issues during the Jamboree. Windschitl indicated no permits were given to any group for volleyball. Staff did order additional biffs at McKenna Park for the resident that plays volleyball there. The resident does pay for the three biffs. The lights are not being turned on at the hockey rink either because some 28 Item 3. City of Columbia Heights April 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 5 of them are broken. He worked with the group to get people to park on the park side of the streets and not in front of the houses. It is a public park open to use and there is not a lot you can do about it unless there is illegal activity and then the police should be called. Ostergaard brought up the idea of having the group join the Adopt A Park program so there is more ownership in cleaning it. Windschitl replied the McKenna Park group does a pretty good job cleaning and there are many bags of trash waiting for pickup on Monday morning. Perez Umphress indicated she lives near McKenna Park and the trash has already been on the uprise especially on park side. Ostergaard indicated the playground, and the pool area does get kind of nasty on the weekend with the large amount of people. Cullen reported the Adopt A Park program was managed by the previous long term admin assistant and there weren’t really any notes or ways of checking if the groups were cleaning. Some of the groups listed were no longer around or had no contact info. That is something that would need to be drafted and brought to the Commission to finalize. Saefke indicated St Timothy’s cleans Sullivan Park three times per year. Windschitl indicated Immaculate Conception Schools clean Huset Park. Macko indicated the Lions Club clean along University. Ostergaard indicated the PTO at Valley View cleans Keyes Park frequently. She believes that launching the Adopt A Park program would reinvigorate groups to participate. Eisenbise stated there are many organizations that would like to see their name at a park for the program recognition. Councilmember Spriggs indicated a resident attended the last council meeting and requested a dog park. He knows this is an ongoing discussion in the park planning process. Harzallah asked if it is going to be clear to the Commission how much funds are available for park improvements. Cullen replied that isn’t clear to anyone right now. Some of the funding comes through Park Dedication Funds through redevelopment in the city. Sullivan Park for example will be impacted by the sale of the old Medtronic Site. Motion by Eisenbise, second by Harzallah, to adjourn the meeting. Upon vote: All ayes. Motion Carried. Macko adjourned the meeting at 7:17 pm. Deanna Saefke, Recreation Secretary 29 Item 3. Park & Recreation Commission Minutes of the Meeting Shared Vision Room, City Hall 3989 Central Ave NE June 26, 2024 Call to Order/Roll Call Andrew Macko called the meeting to order at 6:00 pm Members present: Teresa Eisenbise, Andrew Macko, Avery Metzger, Priscilla Perez Umphress Staff present: David Cullen, Public Works Interim Director; Deanna Saefke, Recreation Secretary; Justice Spriggs, Council Representative; Liam Getner, Urban Forestry Specialist Community Forum Resident Nikki Wakal lives near 40th Street and Washington Street and sees people walking dogs twelve to twenty times a day. She knows there are dog parks in Fridley and in Minneapolis near Columbia Park and says that Columbia Heights needs one too. The other dog parks are busy and there is so much activity from residents with dogs that having a dog park in our city is needed. Wakal indicated Gauvitte Park would be a good location for a dog park with long running lanes where dogs could get exercise. It would just need fences to create the runs. The other suggestion is Huset Park East by the southeast corner or even where the sand volleyball court is. There are already so many dogs off leash in Huset Park. She would like to see a small and large dog area. Wakal stated that dog parents have money and are willing to spend it on their pets so if there is a fee associated with the use of the park that is fine. She indicated that a dog park can be whatever the residents want it to be; if the number of dogs needs to be limited, if there is a daily or annual usage fee, and if there isn’t a water source that is okay too. Within the parks she would also like to see more drinking fountains and bathrooms. Wakal reported that residents would like to see more activities in the parks for youth. They should have opportunities to be kept busy. The Huset Park basketball courts are in bad shape and more courts are needed in the city. She would like to see a skate park to help promote positive behavior. Getting a soccer field at Huset Park would be cheaper than another splash pad. Wakal would like to see combined programs with the city parks and recreation departments. Some suggestions for types of programs to offer would be go out to a park with the Urban Forestry Specialist or an arborist to hold a discussion, bird watching, offer a time to have musical instruments in the park, and a paint at the park. Macko gave a brief recap of the items Wakal discussed. Wakal thanked the Commission for their time and allowing her to discuss her ideas. She added that more parking spots are needed for McKenna Park. Saefke replied that has been discussed in previous meetings and is in the master park plan for McKenna Park. She added that most of the city parks are neighborhood parks and were not built with parking in mind. Cullen replied there is a soccer field at Huset Park and nets would be put out at the end of summer and beginning of fall for the recreation programs. Getner replied that Edgemoor Park is a small park but still mighty and has many trees along with the Heights NEXT garden. Consent Agenda 30 Item 3. City of Columbia Heights April 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 2 Eisenbise asked if the budget for staffing was sufficient. Cullen replied that the parks are looking really good this year due to having enough seasonals. They have been able to keep up on the mowing and trimming around all parks and city buildings. The department still has two open full-time positions for streets and utilities. Eisenbise asked what the line item is for Rents and Leases. Saefke replied that would be for things like renting equipment, or something that was needed long term but in a temporary situation. She explained that it is not the revenue taken in for Murzyn Hall rentals. Motion by Eisenbise, second by Perez Umphress, to approve the consent agenda. Upon vote: All ayes. Motion Carried. Letters and Requests None at this time. Old Business Getner introduced an opportunity for the Commission Members to assist in obtaining donations to help fund the fitness court for Sullivan Lake Park. Staff are still waiting to hear a response from the DNR grant application for the funding to remove the existing tennis courts. Getner reported the fitness court with artwork on one side of the wall would be installed in 2025. He played a video showing what the fitness court looks like in other states. Fitness video presentation: We’re changing the way America thinks about fitness with 200 fitness courts open, our campaign is growing from college campuses to city parks and trails. We're bringing free fitness everywhere and we're just getting started. Hi, I'm Mitch Managet, founder of the National Fitness Campaign that was founded in 1979 when we opened the First Fitness court, redesigned for the 21st century. The fitness court is the world's best outdoor gym. Our seven movement, 7-minute system allows you to use your own body weight to get the perfect workout. Easy or hard. This will work for you. Our goal is to build healthy communities by making outdoor fitness an essential part of people's lives, so that each day is better than the last. Now more than ever before, it is vital that we move fitness outdoors to remain safe, healthy and strong Michiganders. As soon as we can, we go outside, which is one of the reasons why the Fitness court was such an attraction to us. What impressed us most was their basic philosophy that they want to provide world class fitness for free. That truly anyone can use no matter what your age is, no matter what your physical fitness level is, no matter what your skills are, it is very adaptable. Thousands of certified ambassadors will be trained to deliver classes, challenges and clinics as part of our national fitness campaign. New programs are bringing students outdoors across America. The fitness court mobile app is your gateway to enroll in these programs. Simply scan the new digital wall with your phone to access the library of free workouts designed to optimize your experience on the fitness court. Learn the moves and take challenges as we dig deep to create impact for our partners across America. 31 Item 3. City of Columbia Heights April 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 3 This year, we are thrilled to introduce fitness court public art. Cities have the opportunity to select a local artist to design their Fitness Corp using the power of the arts and fitness outdoors in iconic public spaces. We're proud to have helped cities of all sizes raise millions of dollars from respected sponsors to support free fitness. Wherever fitness is a priority, you can find a fitness building beyond 200 cities and colleges were partnering with large cities using urban movement data to map the best locations for healthy infrastructure. We're bringing fitness courts to within 10 minutes of population centers everywhere. They provide these wrap around services that from a city's perspective, that's what you want in a partner like this, you want it to come presented to you on a silver platter with a bow tied around it. Getner indicated the city is creating donation opportunities and would like to receive help from the Commission Members to solicit donors. Staff are looking for connections and ideas that the members have on who to approach for this opportunity to sponsor the fitness court. There will be various tiers of donations and any donation amount is acceptable. Getner reported the concrete slab that the fitness court is built upon is approximately $80,000. Sulmaan Khan, the City Engineer, has reached out to one of our concrete suppliers to see if they would be interested in donating. Cullen reported the city of Shakopee got all of their concrete donated for this project. Getner is asking for members to give ideas for organizations to reach out to for donations. Staff will do the work to put together a letter of request and also reach out to organizations if desired. On the finished wall of the fitness court there will be a list of donors and even a special tile just for the concrete if that is donated. Staff will invite the donors to view the National Fitness Campaign (NFC) website. Macko asked how the artwork design and artist will be determined. Getner replied the NFC is very helpful and lays out the process for artist submissions and what is best for the community. Blue Cross Blue Sheild also has a list of artists to choose from or we have the option to find one on our own and put a call out for local artists. Eisenbise asked if the artist would get paid through the grant. Getner replied there is a stipend through the grant to pay the artist. He indicated staff will be send out a synopsis and script to commission members so they can reach out directly to potential donors on their own if they wish. Eisenbise asked if there is a lot of maintenance, or costs associated with the upkeep of the sports court. Getner replied there is a long track record of these sport court facilities throughout the US in various weather conditions. The maintenance is low, you can keep it clean with pressure washing, and the modular pieces can be replaced easily if they are damaged. New Business None at this time. Reports A. Recreation Director Saefke reported the summer park programs are going very well. The number of participants is higher than last year. Most of the staff are returning from last year and we are very fortunate to have such wonderful and experienced people. Katie Holznagel is doing a great job running the program; adding new classes as staff are hired and improving the curriculum of previous programs. Youth T-Ball and Squirts Baseball just began practicing. The Active Agers program just took an overnight trip to southern Minnesota to a world war museum and stayed overnight at a casino. The Coordinator Lack has a very good number of participants for all of her programs. Adult softball is currently running on Thursday and Friday evenings. The wood floor of Murzyn Hall was sanded and refinished in May. B. Public Works Director 32 Item 3. City of Columbia Heights April 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 4 Cullen reported the department is in a really good position regarding staffing. There are a few decisions waiting to be filled. With all of the rain some of the grass cutting has been delayed. Staff have been very busy preparing and setting up for the city Jamboree Festival. He stated two pieces of equipment have been acquired for the switch and go truck, and they replaced the aerial tree trimming component. C. Commission Members Councilmember Spriggs indicated that he has been learning about the Blue Zones Project in Albert Lea, MN. This is a well-being initiative that helps make healthy choices easier for the community. He plans to learn more about this initiative and report back to the City Council. Motion by Eisenbise, second by Perez Umphress, to adjourn the meeting. Upon vote: All ayes. Motion Carried. Macko adjourned the meeting at 7:00 pm. Deanna Saefke, Recreation Secretary 33 Item 3. Park & Recreation Commission Minutes of the Meeting Shared Vision Room, City Hall 3989 Central Ave NE July 24, 2024 Call to Order/Roll Call Andrew Macko called the meeting to order at 6:00 pm Members present: Teresa Eisenbise, Taher Harzallah, Andrew Macko, Andrea Ostergaard, Priscilla Perez Umphress Staff present: Kevin Hansen, Public Works Director; Keith Windschitl, Recreation Director; Deanna Saefke, Recreation Secretary; Amada Marquez Simula, Council Representative Community Forum None at this time. Consent Agenda Eisenbise indicated the incorrect month of the park’s activity was included in the agenda packet. Saefke indicated the correct month will be in the next month’s agenda packet. Eisenbise asked about the line item on page 10 for the total expenditures for parks on seasonal time is only at 35% and is wondering if that is typical. Hansen replied that much of the staff time is seasonal and this time of year there is some work that requires overtime. There could be other expenditures that finance has not posted yet. Traditionally at the end of the year the general fund supported budgets will be between 97% and 103%. Overtime can include seasonal maintenance such as grass cutting but also includes snowplowing. Hansen replied he is happy to see a 35% number as opposed to a higher number at this time of the year. Eisenbise indicated this is good insight to see that there is enough staff, or if there would have been missing opportunities there. Eisenbise asked on page 14 there is zero dollars spent on uniforms. Windschitl replied the majority of youth athletic uniforms are spent out of the 881-donation account, this is where the CH Athletic Booster donations go into, and they give about $27,000 annually. Ostergaard asked what the budget year is. Hansen replied it is the calendar year. Motion by Eisenbise, second by Ostergaard, to approve the consent agenda. Upon vote: All ayes. Motion Carried. Letters and Requests None at this time. Old Business Macko indicated he has been speaking with various Lions Club members regarding a sponsorship for the sport court. He stated the next official meeting will be in August and will bring it up at that time. The people he has brought it up to like the idea of having the Lions be a sponsor on the project. Ostergaard asked if donation 34 Item 3. City of Columbia Heights July 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 2 money is just needed for the concrete only. Hansen replied just cash in general. The grant process is really well laid out on the steps to take regarding donations. He indicated the total cost is around $250,000 and most of that is a cost to the city. Asking for concrete donations is just an easy, visible piece of the project. There is a public art component that a separate grant pays for. That is estimated at a $40,000 - $50,000 range. Whatever can be generated from donations will be great. Staff will be reaching out to our concrete suppliers as they have some philanthropic programs. Ostergaard asked if the city could fundraise as a public agency. Hansen replied no. It would need to be done by private citizens. He stated if any civic group is willing to give donations in any amount will really help. Saefke reported that Getner will be meeting with the fitness court people next week. Those people are very hands on during the process and give direction on what steps to take next. Ostergaard asked when the fitness court will be announced to the public. Hansen replied a few more details need to be confirmed at the location, so more information would be released over the course of the winter. Ostergaard replied it will be easier to fundraise once there is public information. Eisenbise asked Ostergaard if she received the cheat sheet email from Getner. She replied yes. Eisenbise indicated the videos in that email could be shared for fundraising. Ostergaard asked for an update on the Public Works building and if there are plans for a new facility. Hansen proceeded to give some background in that the public works facility was built in 1971. While it is only fifty years old, it is due to the quality and type of construction used. A lot of the steele reinforcing rebar is severely corroded. This is found on the structural floor, the ceiling, and all of the columns. Staff went through the process with the city council and conducted a facilities analysis; it was concluded that the facility needs to be replaced. At that time, it some cursory costs estimates were 25 million to replace the building. Staff looked at funding opportunities. The State of Minnesota issues bonds every other year for state institutions and for public entities, cities, counties, tribal entities and so on. The city applied for a state bond. The legislature this year did not give out any bonding. Staff are trying to determine if bonding will come back in 2025, staff will keep in contact with our legislators and apply for the next chance of bonding in 2026. Applications were submitted through the Federal opportunities, through our congressional leaders; Ilhan Omar, Tina Smith, and Amy Klobuchar, for 9 million; the state bond was for 12 million. Staff will continue to apply for funding, but the project will not move forward without receiving funding. We realize that the city of Columbia Heights could not bond for 25 million and it would be way too much of a burden for taxpayers. Now, staff are doing preliminary plans, the city did buy the lot that was used for vehicle storage behind the public works area so there is a much better layout. The hope is to get at least half of the building paid for from other sources, if not more. Hansen indicated staff are working on an updated site layout and after that concludes a preliminary plan will be made so that when funding is secured the process can get started. Harzallah asked if there would be a 20-30% tax increase. Hansen replied not necessarily. Specifically, to the building, if the full amount was bonded for within the city, than yes it would be that high. If at least half of the cost is paid for from outside sources then there are other ways to cover the costs without a large burden to the citizens. Harzallah asked if there is a fear that the longer the project is delayed that the costs will increase. Hansen relied always. Prices typically do not decrease. Take City Hall for example, from the time it was bid until the time it was built there was a 20% increase. New Business Annual work plan for the Park & Recreation Commission. Macko opened the item for discussion among the members. Ostergaard indicated it would be helpful for new members to see a whole years’ worth of what the current expectations are for the commission. What are the goals to accomplish. When someone joins it is a little unknown as to what their role is and where or how they can make a difference. What is the ability of this commission. Where can a member be helpful to staff or others. How can we make sure that the work is happening, and members know what to expect month after month. Then some work can be done in between the meetings. Establishing goals and expectations will keep everyone on the same page and have forward 35 Item 3. City of Columbia Heights July 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 3 progress. It is a challenge to understand where and how the members are making a difference for the community. For example, when a resident attends the meeting asking for a fence around the pickleball court, at what point in the work that they are doing do they push for a fence around the court? Is there a time in the year where things need to be discussed before the budget is approved to discuss other items. Macko commented a plan or an outline that could be followed. Eisenbise stated at the previous meeting a community member came in with a lot of asks. What is the purpose of them attending the meeting and what do they do with that information. Ostergaard replied that she doesn’t like feeling like a dead end and doesn’t know where are the levers to push or process of what do to next. Getting items into the Comprehensive Park Plan would be helpful when a citizen is asking for an amenity such as a dog park and the members could easily respond that there is a plan in place for such items. Ostergaard would also like to see some kind of educational component at each meeting. Even if it is another staff member explaining what they do in their job. At one meeting it was discussed to potentially have a member from Fridley to come and discuss the process putting together their park plan. She has some connections for people who specialize in community engagement. All of these things would help equip the commission be better public support members. Macko often tells people when they bring park issues or items up to him that they should attend a meeting. He can pass along their comments, but it is more meaningful when they have the passion for item and discuss it themselves. When the citizen attended last month’s meeting you could feel her energy and passion for the items discussed. He agrees with the question of how the Commission is supposed to reply to those situations. Eisenbise indicated there was no discussion or follow-up after the citizen left. Harzallah indicated looking at the 2040 Plan, which includes the park plan, the way he sees it our mandates covers two things. The day to day, month to month of decisions that staff present to the Commission regarding things like park shelter rentals. The other aspect is looking towards achieving the objectives based on the guide that was given to them based on the master park plan. Chipping away at the Comprehensive Plan is a way to accomplish small goals along the way. Community engagement can really come into play and members can invite people to attend meetings. Hansen replied the city has several advisory commissions and the Park and Recreation Commission is one of them. They advise largely to the general public as far as it relates to what they have done with park planning. Then they also advise the City Council. None of the advisory commissions have budget authority, ultimately that all falls on the City Council. Columbia Heights parks were largely built in the late 60s and 70s. There was a lot of development occurring or finishing and there was a lot of remanent land. That is mostly where the parks ended up going. Since that time there wasn’t major investments made into the parks. In 2008 staff looked at ways to reinvest and budget for the redevelopment of parks. With limited funds staff took the redevelopment process on a park by park basis and reinvested in six or six and half parks for four to five million dollars. The best step for the commission to take at this time is to update the park development plan. Not the parks comprehensive plan but the park plan that the commission updates. It looks at what amenities are currently in the parks and then look at what we want the parks to be. If the commission wants a specific amenity in the park staff will look at what makes sense either from past park planning or what is feasible at a specific location. If the group goes through this process Hansen believes that they will get to a useful park plan which is then brought forward for cost estimating. This was done in 2018-2019. At that time is was about 13 to 18 million to update the park system but the cost will be higher in today’s market. One question is if we want to engage a consultant for this process. Hansen reiterated that getting a park plan completed will give direction. Is the city council in support of getting funding for the parks. Based on the last strategic planning sessions, yes they are. It is the number two goal, aside from public works. However, there isn’t a lot of grant money out there for major park redevelopment, particularly for the local seven county area. Another strategic planning will be held with the city council in 2025. 36 Item 3. City of Columbia Heights July 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 4 Ostergaard replied it is important to have this kind of history somewhere for the public to see so that when commission members are discussing the parks or get approached by citizens they can refer them to the website for information. She also believes the Sustainability Commission would offer a good perspective. Does this Commission create a recommendation of what they would like to see in the parks and that recommendation would go to the city council. How does this work. Hansen replied the members are representing the community and indicate to staff what is important within the park system. The park plan really needs to be updated and that will indicate what the process looks like. Should one or two parks be completed when funding is acquired or do they want to wait until funding is available for the whole park system. Staff will work on updating the park plan and bring it forward to the commission section by section for review and guidance. Is this a six month process, that is unsure but we will work on it month by month. Ostergaard indicated a timeline would be good looking from April to April, based on their terms. Hansen replied it is a good idea to visit the parks and hold a meeting at one of the parks each month. For example, Ostrander Park is one of out problem areas due to the land conditions and it is important to understand the history. Ostergaard stated having a meeting at a different park each month would be great so regular business can be discussed and then a designated amount of time for education and history on that park, and then work on updating the park plan. Hansen reported that we do have fifteen parks so we can also cover more than one park using Google Maps or Anoka County online. It is great to get out in the parks because staff cannot see everything either. There is a lot of interested in soccer fields right now, and that is great, but you have to get to the area and lay it out. The ground has to be in appropriate conditions to play on. At Gauvitte there were a lot of holes in the field area that needed to be repaired before use. Another role with the Commission is to assess the existing conditions and then decide what amenities are desired. A consultant is hired to take that information and develop ideas before getting community engagement. This is a huge effort to take on all parks at one time. Meetings are held regarding three or four parks in one night. Parks are one item that you need community involvement on. People view the parks as their own area. Can you do this process early, yes, but he hates to start this without available funding. The city council has a lot of funding needs to assess right now. Ostergaard gave the example of trying to explain to a resident as to why the sport court is being installed before other desired amenities are getting addressed. Having a plan with an answer regarding funding or a timeline will be easier to explain the process to others. Hansen replied this is a good point and when the parks were originally developed they were not fully planned. For one example there would be a skating rink, but the warming house would be further away, so it doesn’t feel like it was properly planned out. Ostergaard would like to see this plan on paper. Macko asked if she means an overlay. Ostergaard replied more of an outline and timeline of what will be worked on at that time. Harzallah stated moving forward they could create a schedule for the next three or four months. The first thing is having a physical timeline, so the group has something to look at and follow. The second is that they could create a schedule right now for the next three to four months on where the group will meet. We could start at McKenna or Prestemon and at each meeting we can also have further discussion on the current document. Then in December meet at City Hall to review the parks discussed and make decisions about future improvements at that time. He feels this is something they can accomplish and is also reasonable for staff. Macko replied the commission held a meeting at Keyes Park and he felt it was beneficial to see the facility firsthand. Eisenbise indicated Silver Lake Beach would be a good location. Perez Umphress agrees that she is only familiar with the park by her house. Being able to explain to people what park amenities are being prioritized and why is something that she struggles with as well. Most people do not grasp the concept that you need to prioritize what can be accomplished at any given time. Eisenbise asked what are the top three problem parks. Hansen replied wouldn’t say the work problem but would use challenge areas. Each park has unique issues. Ostrander was mentioned but the only tennis court is at 37 Item 3. City of Columbia Heights July 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 5 Sullivan and is past its usage, needing to be torn out. Staff tried to get that done this year and it just couldn’t happen. The courts have not lasted as long as expected because it is on fill. Before Hansen start at the city Sullivan Lake was dredged and a lot of that muck, fine grain sand material was not hauled out and was buried right where the tennis courts are. That land is susceptible to frost heaving. Even though the posts are in four feet deep of concrete it still moves. If you look park by park you can find issues at each one. Parking can be a question at each park, how many spaces do you need, well, that depends on what amenities you put there. For example, if the Commission and the City Council elects to put in a dog park do you really need expanded or just existing parking. One needs to think about the use; is that intended for the city or for a specific area. There will be people that see it who do not live in the city and will go there. Previous thoughts were to put a dog park at Prestemon Park. There are two parking lots and some natural land that could be used. Another issue is that a lot of our park buildings need to be torn down. The Park & Recreation Commission toured the building in 2017, 2018, and 2019. Now many of the park buildings are used for storage. Prestemon Park used to have a skating rink, and the building was a warming house but located so far away from the rink. Some of the shelters have issues as well. People do not clean up after themselves, the shelters are tagged with graffiti, and even bird nests are constant things that need to be addressed. Shelters are nice and people like them, but we need to look at what is being placed within the parks, should there be a concentration at certain parks instead of similar items at every park. Stormwater treatment needs to be done at every park if there is any level of development. This is a very expensive process. If you disturb any more than one acre all of the rules of the watershed kick in. Staff have acquired some grant funding to help with stormwater treatment. Macko suggested meeting at Sullivan Lake Park to discuss the layout of the fitness court because that is the most concrete thing we have in front of us. It would be a good starting point. They could also look at the tennis court. Marquez Simula suggested meeting at Huset Park West in September or October because there will be a new polish sculpture. The unveiling date is September 21. It is a seventeen-foot tall, stainless steele sculpture. The sculpture is being given to the city for free, the city is then providing the park space, the design of the foundation and footing, the concrete work and lighting. The sculpture is being paid for by the Polish government, the PACIM group and Sister Cities group of Columbia Heights. The sculpture has an original one in Lomianki Poland. It is in honor of a World War II plane that was shot down and crashed in Lomianki. One of our residents’ brothers, who grew up in northeast Minneapolis did in that crash. It crashed in a field but now there is a school there. PACIM had five other locations between western Wisconsin and Minnesota. They choose Columbia Heights. Huset Park West was a better location than Lomianki Park because of its central location. This unveiling is going to be a huge international, diplomatic event. Eisenbise likes the idea of having a destination for each of these meetings so there is a specific agenda. In September we can go to Huset Park to see the new sculpture and any other updates on the park. For this next month we will go to Sullivan to discuss the sport court and tennis courts. Ostergaard added also looking at the Medtronic redevelopment at Sullivan. Eisenbise asked what the group wants to do in October. Macko suggested Prestemon Park with some of the small updates like the pickleball court and disc golf baskets being installed. McKenna is a good idea. Eisenbise replied Silver Lake Beach is a good idea and feels it needs new playground equipment and hates the building there. If we go to Prestemon is there movement there or is it just to look at the updates. Macko replied he has had residents bring items up to him such as a fence around the pickleball court and adding pads or expanding the disc golf area. Eisenbise asked if Prestemon Park could still hold a dog park. Hansen replied it requires the building to be torn down. Ostergaard replied she is happy to work on a layout for future meetings. Hansen replied staff will work on getting a plan together. Ostergaard offered kudos to the recreation staff. The summer park programs are wonderful. Her kids are in many programs, and they are having a great time. The Dyno Hites staff are so good with the kids and the t-ball 38 Item 3. City of Columbia Heights July 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 6 program is going very well. The way the staff treat the kids and engage with them is hard to come by. Windschitl replied that is great to hear and we have a lot of summer staff returning this year. We were fortunate enough to convince the City Council to increase the hourly wages a little so that we could compete with other cities. Some of the returning staff were not planning to come back originally but because we could offer a little higher hourly wage, he thinks that made a difference. It has been a great summer. Harzallah stated even the Public Works seasonal staff have been really nice people. He has seen the workers in the parks, and they have done a good job cleaning the parks. Hansen replied they have had good seasonal workers this year. Reports A. Recreation Director Windschitl reported the youth summer programs have been going really well and a lot of that is attributed to the seasonal staff. They are really trustworthy people, and it has been fun to watch the program excel and get to where it is this summer. The summer adult softball has been going really well despite a lot of rainouts. There have been some issues at Murzyn Hall with the security service for events. He researched other companies to give us a bid. It is very difficult to find officers now and that is why we are not having officers show up at some of our events. Staff will continue to monitor the situation. This is a big company that we work with, G4S. Harzallah asked what kind of things the security are officers asked to do. Windschitl replied they are asked to monitor the events like weddings or quinceanera birthday party and the guests are following the policies. Harzallah stated they are maintaining the perimeter or inside. Windschitl replied both. Harzallah asked one guard, armed or unarmed. Windschitl replied one guard, unarmed, and we have one staff person working the entire event. Harzallah asked if we charge around $30 per hour. Windschitl replied $35 per hour. If anyone has contacts or ideas of other companies to let staff know. Ostergaard replied the school district uses a security company. Windschitl replied he thinks he spoke to that company in the past but is willing to reach out to them again. Saefke replied many places she goes to use sheriffs or county officers. Previously CSOs from the CHPD were used but that was more expensive than a private security company. Windschitl reported receiving a phone call from a resident a few weeks ago with concerns regarding Sullivan Park, some of which have already been discussed. One concern was why are the nets not up at the tennis court and it isn’t being used. The resident also mentioned the homeless living under the shelter and around Huset Park. Windschitl did pass that concern onto the police department, and they are addressing the situation. Windschitl has received a lot of good comments on the Jamboree fireworks. Some people said the show was the best they have seen. The city does prepay so we get more product with the show. This company has done a really good job for a number of years, and it is good to work with someone you trust. Ostergaard recently had a conversation with someone regarding having other close cities offer fireworks. The idea was to maybe partner with the City of Fridley and to take turns every other year having a fireworks show. That would be a way for both groups to save money. Eisenbise attended the Red, White, and Boom event and thought Columbia Heights was better. Harzallah also attended both and thought ours was better. B. Public Works Director Hansen reported the grass continues to grow and staff are busy cutting it and maintaining the parks. Since members brought up Silver Lake Beach he wanted to mention there is an active lake association there. They are concerned with the water quality and there currently is blue green algae present. It comes and goes. Staff researched the problem and do have a protocol for posting it if there are the bacteria. It is an advisory posting because we do not enforce it and people swim at their own risk there. Ramsey County monitors the lake and water quality. 39 Item 3. City of Columbia Heights July 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 7 C. Commission Members Eisenbise reported that she has a lot of ideas that she would like to see in our parks. They may have been discussed in previous years and is sure that others have desires of what they would like to see in the parks. Maybe this could be an email discussion. She wonders what happened with the skate park movement. Hansen replied if that email is sent to staff prior to a meeting that is something that staff can provide a response to the commission and a response for discussion. Many things have been discussed with previous commissions. Eisenbise reported while camping at Baker Park and saw this amazing, simple amphitheater. She is wondering what it would take to install something like that for music in the park. Windschitl replied that music in the park is happening right now at Huset Park. Hansen replied it is nice. Just looking at the photo example there is a cost for sighting the area, the block, footings, how is it safe for people to sit on, using materials to keep the structure intact through the winters. As a quick estimate for what is shown in the photos, maybe $80,000 to $150,000. Windschitl replied the county should build something like that at Kordiak Park. Ostergaard asked when the time comes where the commission has items they want to move forward within the parks how do they go about making recommendations. How do they help push things forward. Hansen replied from a procedural perspective, once the commission finishes the Park Plan, than do you have priorities, do you want to work on things all at once. We would look at funding resources, we would look at money on hand in the Park Development Fund, and then try to get cursory costs, and then approach the City Council. Is there interest for bonding or is there interest for just doing a few parks at a time. Harzallah reported having a nice meeting at the recreation office with Windschitl regarding soccer fields. They shared ideas on what is possible for field usage. He has received a strong push from community members for more soccer fields. With summer ending he feels like the opportunity might be ending. Ostergaard indicated people use the fields at McKenna Park and setup their own goals and it seems like a large group or club. Windschitl replied they do not book the park with the city. This same thing happens at Huset Park and even our own youth programs have had issues using the area due to other groups just showing up for the same area. He indicated the city is short on goals. It would be good to come up with a plan for next year for field usage and if there were more goals available. Two small fields could be placed at Gauvitte if some of the trees were removed and still avoided the drain in the middle of the field. They would be good practice fields, but we would need to get goals. One big negative is the parking situation around Gauvitte Park. The number one complaint from that neighborhood is when there are events there and parking is a problem. Marquez Simula asked if the commission could express any financial needs the members could help to solicit and direct companies or groups to the proper staff. Ostergaard replied yes it would be actionable for the members to work on. Windschitl replied the recreation staff have wrote letters in the past to groups like the VFW or the Lions to sponsor events or specific items during an event like the bounce house or food. Ostergaard solicits a lot of donations on behalf of transit agencies and that is why she is curious on how the city does it. Hansen replied the city does not solicit other companies directly. Windschitl replied there is a donation account and there are certain parameters that need to be met to use that money. Ostergaard would be happy to ask people if ever needed. She would like to know specifically what to say to someone when asking for donations and how it works for that business when they donate to the city. Perez Umphress indicated visiting the city of Roseville and they have a parks passport. It is a cute resource for people to use and see all of the parks in the whole city. It was available at the library, city hall, and other common areas. Eisenbise replied it sounds similar to an activity at the state fair where you redeem the passport for a prize after visiting the specific areas. Marquez Simula replied the police department has trading cards that 40 Item 3. City of Columbia Heights July 24, 2024 Park & Recreation Commission Minutes of the Meeting Page 8 people can collect and get a swag bag when they get all of them. Windschitl reported the police department is hosting an eat and greet next Tuesday from 5-7pm at McKenna Park is people want to attend. They have even invited the volleyball group to attend. Windschitl replied the recreation department will have a table at the event with information for upcoming programs. Motion by Eisenbise, second by Perez Umphress, to adjourn the meeting. Upon vote: All ayes. Motion Carried. Macko adjourned the meeting at 8:00 pm. Deanna Saefke, Recreation Secretary 41 Item 3. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE SEPTEMBER 23, 2024 ITEM: Second Reading of Ordinance No. 1702, an Ordinance to amend Chapter 3 Administrative Code: Article V – Administrative Offenses DEPARTMENT: Community Development BY/DATE: Andrew Boucher, City Planner, September 17, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly X Trusted and Engaged Leadership _Thriving and Vibrant Destination Community _Strong Infrastructure and Public Services _ Sustainable BACKGROUND At the August Council work session, the Council discussed an Administrative Citation ordinance. Staff responded to feedback regarding usage of criminal citations and examined Administrative Citation processes and fines ordinances to provide an alternative means to achieving compliance with code enforcement cases in a more informal, less intimidating, and more effective method than the Anoka County Court System. Minnesota Statute 462.362 – Enforcement and Penalty enables a municipality to, by ordinance, provide for the enforcement of ordinances or regulations adopted; Chapter 6 – Administration of City Affairs in the City Charter explicitly states that the City Manager has the authority to prepare and submit to the Council for adoption an administrative code incorporating the details of administrative procedure and suggest amendments to the same. At the First Reading of Ordinance 1702 on September 9, 2024, City Council voted (5-0) to approve the First Reading of Ordinance 1702 with an amendment to allow for in-person and virtual hearings. Other items that will require future City Council action in relation to this proposed ordinance include: 1. Amending Chapter 5A Property Maintenance Code section on remedies to include administrative citations. 2. Amending the fee schedule to reflect fines and fees for violations. 3. Approving a list of qualified Hearing Examiners and a procedure for appointing and evaluating examiners. RECOMMENDATION Staff recommends approval of Ordinance No. 1702, on first consideration: RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Ordinance No. 1702, there being ample copies available to the public. 42 Item 4. Page 2 MOTION: Move to approve Ordinance 1702, being an ordinance to amend Chapter 3 Administrative Code, Article V – Administrative Offenses, and direct staff to send the summary ordinance for publication in the legal newspaper. ATTACHMENT(S): Administrative Citation Manual Ordinance No. 1702 1702 Summary Ordinance 43 Item 4. Ordinance No.1702 ORDINANCE NO. 1702 AN ORDINANCE AMENDING CHAPTER 3: ADMINISTRATIVE CODE, ARTICLE V – ADMINISTRATIVE OFFENSES OF THE CITY CODE OF 2005 TO AMEND: The City of Columbia Heights does ordain: Section 1 § 3.501. PURPOSE. The City Council seeks to offer an alternative method of enforcement through Administrative Hearings to bring City Code violations into compliance rather than relying solely on criminal citations and the Anoka County Court System for such relief. Minnesota Statute 462.362 – Enforcement and Penalty, through ordinance, a municipality can provide for the enforcement of ordinances or regulations adopted, pursuant to Chapter 6 – Administration of City Affairs. The formal judicial process does not provide an environment to adequately address unique and sensitive issues involved in City Code violations such as: neighborhood concerns, livability issues, public safety, physical limitations of the offenders, and unintended consequences of being charged with or convicted of a misdemeanor offense. Additionally, the methodical process of the court system process may not be conducive to resolving the violations in a prompt and timely manner. Section 2 § 3.502 GENERAL PROVISIONS. (1) Administrative offense. A violation of any provision of the city code is an administrative offense that may be subject to an administrative citation and civil penalties. Each day a violation exists constitutes a separate offense. (2) Exemption. Alcohol and tobacco license violations are not subject to administrative citation under this section; only peace officers may enforce traffic violations pursuant to Minnesota Statute 169.999 related to traffic violations. (3) Civil penalty. An administrative offense may be subject to a civil fine not to exceed the maximum fine for a misdemeanor violation under state law. (4) Schedule of fines and fees. The City Council shall adopt by resolution a schedule of fines for offenses initiated by administrative citation. The City Council is not bound by that schedule when a matter is appealed to it for administrative review under subsection 3.504(5)(g) of this section. The City Council may adopt a schedule of fees to be paid to administrative hearing officers. (5) Abatement procedures. A violation of any provision of the Code is an administrative offense that may be subject to an abatement order whereby the city or city’s agent corrects or removes the violation and charges the violator for such corrective action. Section 3 § 3.503 ADMINISTRATIVE CITATION APPLICATION. (1) Any member of the Police Department and/or any other person employed by the city with authority to enforce this code shall, upon determining that there has been a violation , issue an Administrative Citation to the violator or party responsible for the violation in one of the following ways: a. By personal service upon the owner of the property or an occupant of suitable age residing at the property where the violation occurred, or in the case of a business or corporation, the citation may be served upon a manager on the premises or to a corporate officer; 44 Item 4. City of Columbia Heights - Ordinance Page 2 b. By first class mail to a person identified in Subsection (1)a of this section; c. By posting the citation in a conspicuous place on or near the main entrance when it reasonably appears the property is occupied but the occupants are not available or willing to accept personal service, and where the property is not a licensed rental dwelling; d. By posting the citation in a conspicuous place on or near the main entrance and mailin g by first class mail a notice of the citation to the owner of record where it reasonably appears the property is vacant or abandoned; e. By posting the citation in a conspicuous place on or near the main entrance and mailing by first class mail, notice of the citation to the licensee when the property is a rental dwelling licensed by the City; or f. By posting the citation in a conspicuous place on a motor vehicle when the vehicle is vacant. (2) The City shall notify a recipient of an Administrative Citatio n of the nature, date, and time of the violation, the name of the official issuing the notice, the amount of the scheduled initial penalty, and the right of the recipient to contest the citation as outlined in Section 3.504. The City shall also appoint a neutral third party to hear and rule on challenges to administrative citations authorized by the City Code. (3) The failure to pay an Administrative Penalty or petition for an Administrative Hearing within 14 business days after the citation is issued, or failure to attend a scheduled Administrative Hearing, constitutes a waiver of the violator’s right to a future Administrative Hearing and is an admission of the violation. (4) Any administrative fines assessed pursuant to Minnesota Statute § 169.999 shall be disbursed in accordance with Minnesota Statute § 169.999, subd. 5. Section 4 § 3.504 ADMINISTRATIVE HEARING. (1) Request for Hearing. Anyone in violation of any section of the City Code may either pay the Administrative Penalty, as defined by Section 3.505, or petition the City for an Administrative Hearing pursuant to Section 3.504(5). (2) Hearing Examiner. The position of Hearing Examiner is hereby created. a. The City Manager, or their designee, may, at their discretion, contract with third parties for the furnishing of all services of the Hearing Examiner as contained in this chapter and set the rate of compensation therefor. b. The City Council will periodically approve a list of qualified individuals, from which the City Clerk will randomly select a Hearing Examiner to hear and determine a matter for which a hearing is requested. c. The Hearing Examiner must not be a city employee and the City Clerk must establish a procedure for evaluating the competency of the Hearing Examiner, including comments from accused violators and city staff. These reports must be provided to the City Council. d. Removal of the Hearing Examiner. No later than five days before the date of t he hearing, the violator may make a written request during business hours that the assigned hearing examiner be removed from the case. The City Clerk will automatically grant one request for removal. A 45 Item 4. City of Columbia Heights - Ordinance Page 3 subsequent request must be directed to the assigned hearing examiner who will decide whether they can fairly and objectively review the case. If the Hearing Examiner determines they cannot fairly and objectively review the case, the Hearing Examiner shall notify the city clerk in writing at least one business day before the scheduled hearing date. The City Clerk will then assign another Hearing Examiner. (3) Qualifications. The Hearing Examiner shall be an individual trained in law; however, it shall not be required that the Hearing Examiner be currently licensed to practice law in the State of Minnesota. (4) Duties. The Hearing Examiner shall have the following duties: a. Set dates and hear all contested cases; b. Take testimony from all interested parties; c. Examine all facts, evidence and testimony presented; d. Make a complete record of all proceedings including findings of fact and conclusions of law; and e. Affirm, dismiss, or modify the Administrative Citation and/or the Administrative Penalty. (5) Hearing Procedure. Any person issued an Administrative Citation within the City of Columbia Heights may petition the City, in writing and during business hours, for an Administrative hearing before a Hearing Examiner. All Administrative Hearings will take place at the Columbia Heights City Council Chambers within City Hall or other administrative room within the building if Chambers are not available (3989 Central Avenue NE, Columbia Heights, MN 55421) between 8:00 a.m. and 8:00 p.m. Monday through Friday; the hearings may be in-person or virtual. The Hearing Examiner may schedule an alternative date and time upon the written consent of all parties subject to the administrative hearing. a. All such petitions shall identify with specificity the basis for the objection to the Administrative Citation and the interpretation of the City Code, as well as summarizing any evidence the petitioner intends to present. Such requests shall be filed in writing to the City Manager, or their designee, within 14 business days after the ordinance violation citation is issued. b. The City will confirm request of an Administrative Hearing and include information on the Administrative Citation Hearing Fee as outlined in this ordinance. This fee will be refunded if the Administrative Citation is dismissed, but not if affirmed or modified. The City Clerk will schedule the hearing and will notify the violator and involved city staff, of the date, time and location of the hearing. Parties are expected to be available at the hearing for a minimum of two hours. Notice of the hearing must be mailed to the violator and the Hearing Examiner at least ten days in advance of the scheduled hearing, unless a shorter time is accepted by all parties. The notice must contain the name of the parties, the identity of the Hearing Examiner, the location of the alleged violation and the type of violation alleged. 46 Item 4. City of Columbia Heights - Ordinance Page 4 c. Continuance. A request for a continuance must be made to the City Clerk during business hours at least five days prior to the scheduled hearing date. The City Clerk may grant a continuance at the request of the violator or the city staff member only for good cause shown and for no more than ten days from the original assigned date. d. File transmittal. Upon receipt of any request for a hearing, the City Clerk’s office will compile a summary report detailing the facts in support of any determination that the offense constitutes a violation. The summary report must be ready for the hearing officer to p ick up on the business day preceding the scheduled hearing and shall include the following information: i. Copy of the citation issued; ii. Copy of the administrative notice, which preceded the citation; iii. Copy of any case history in the issuing employee’s department; iv. Photographs and/or videotape of property where available; v. Proof of mailing and/or posting of notice on the property if the citation was not personally served on the violator. e. Presentation of case. At the hearing, the parties will have the opport unity to present testimony and question any witnesses, but strict rules of evidence will not apply and the Hearing Examiner will determine the admissibility of any evidence and/or testimony. All Administrative Hearings will be recorded with an audio recording device. A transcript of the Administrative Hearing will be transcribed and retained pursuant to the Minnesota Government Data Practices Act. The Hearing Examiner will take testimony from the petitioner and any corroborating witnesses who wish to testify. The Hearing Examiner will then take testimony from the City. Both the petitioner and the City may appear with legal counsel. f. Decision. i. The Hearing Examiner must issue a written decision containing findings of fact, conclusions of law and an order. The decision will be mailed to the parties within ten days after the hearing. The Hearing Examiner has the authority to determine that a violation occurred, to dismiss a citation, to impose the scheduled fine, and to reduce, stay, or waive a scheduled fine either unconditionally or upon compliance with appropriate conditions. When imposing a penalty for a violation, the Hearing Examiner may consider any or all of the following factors: 1. Duration of the violation; 2. Frequency of reoccurrence of the violation; 3. Seriousness of the violation; 4. History of the violation; 5. Violator’s conduct after issuance of the administrative notice and citation; 6. Violator’s conduct after issuance of the notice of hearing; 7. Good faith effort by the violator to comply; 8. Impact of the violation upon the community; 47 Item 4. City of Columbia Heights - Ordinance Page 5 9. Prior record of city code violations; and 10. Any other factors appropriate to a just result. ii. The Hearing Examiner may not impose a fine greater than the established fine, except that the Hearing Examiner may impose a fine for each week that the violation continues if: 1. The violation caused or is causing a serious threat of harm to the public health, safety, or welfare; or 2. The violator intentionally and unreasonably refused or refuses to comply with the code requirement. g. Right of appeal. Except as provided in subsections (i) and (j) of this section, the decision of the Hearing Examiner is final without any further right of appeal. h. Failure to appear. The failure to attend the hearing constitutes a waiver of the violator’s rights to an administrative hearing and an admission of the violation. A Hearing Examiner may waive this result upon good cause shown. Examples of “good cause” are: death in the immediate family or documented incapacitating illness of the violator; a court order req uiring the violator to appear for another hearing at the same time; and lack of proper service of the citation or notice of the hearing. “Good cause” does not include: forgetfulness; lack of transportation or child care; and intentional delay. i. Judicial review. An aggrieved party may obtain judicial review of the decision of the Hearing Examiner or the City Council as provided in state law. j. Administrative review. i. Appeal. A violator may appeal the Hearing Examiner’s decision in any of the following matters to the City Council for administrative review: 1. An alleged failure to obtain a permit, license or other approval from the City council as required by this Code, county ordinance or state law; 2. An alleged violation of a permit, license, other approval, or the conditions attached to the permit, license, or approval that was granted by the City Council; or 3. An alleged violation of regulations governing a person or entity who has received a license granted by the City Council. ii. Notice. The appeal under this section will be heard by the City council. Notice of the hearing must be delivered to the alleged violator or property owner and involved city staff, in person or by mail at least ten days in advance of the hearing. The parties to the hearing will have an opportunity to present oral or written arguments regarding the Hearing Examiner’s decision. 48 Item 4. City of Columbia Heights - Ordinance Page 6 iii. Decisions. The City Council must consider the record, the Hearing Examiner’s decision, and any additional arguments before making a determination. The City Council is not bound by the Hearing examiner’s decision, but may adopt all or part of the Examiner’s decision. The Council’s decision must be in writing. iv. Suspension or revocation. In addition to imposing a civil penalty, the Council may suspend or revoke a city-issued license, permit, or other approval associated with the violation. Section 5 § 3.505 PAYMENT. Once such notice is given, the person responsible for the violation shall, within 14 business days of the time of issuance of the notice, pay full satisfaction of the stated violation scheduled to the City Finance Department. The penalty may be paid in person or by mail and payment shall be admission of the violation. Section 6 § 3.506 FAILURE TO PAY AND RECOVERY OF CIVIL PENALTIES. If a violator fails to pay the penalty imposed by this article, the matter may be processed as a code violation through the Anoka County Court System or in accordance with the provisions of this section. (1) Nonpayment. If a civil penalty is not paid within the time specif ied: a. It may constitute a lien on the real property upon which the violation occurred if the property or improvements on the property was the subject of the violation and the property owner was found responsible for that violation; or b. It will be a personal obligation of the violator in all situations. (2) Lien. A lien may be assessed against the property and collected in the same manner as real taxes as authorized by state law. (3) Personal obligation. A personal obligation may be collected by appropriate lega l means. (4) Late fees/charges. a. If after 30 days the fine has not been paid or a hearing requested, a late fee will be applied, the total bill will be assessed to the property taxes and all city licenses will be revoked. Fees are established by the city’s fee schedule. For continued violations, the city will correct or abate the violation and assess the charges for doing so onto the property taxes and/or file criminal charges. b. If the same property and property owner are charged with a subsequent violation(s) within a 12-month period for the same, or substantially similar offense, the offense will be considered a repeat violation and fined accordingly, per the city’s fee schedule. 49 Item 4. City of Columbia Heights - Ordinance Page 7 (5) License revocation or suspension. Failure to pay a fine or any associated late fees are grounds for suspending or revoking a license related to the violation. (6) Criminal penalties. a. The following are misdemeanors, punishable in accordance with state law: i. Failure, without good cause, to pay a fine or request a hearing within 30 days after issuance of an administrative citation; ii. Failure, without good cause, to appear at a hearing that was scheduled under 3.504 of this section; iii. Failure to pay a fine imposed by a Hearing Examiner within 30 days after it was imposed, or such other time as may be established by the Hearing Examiner. b. If the final adjudication in the administrative penalty procedure is a finding of no violation, then the City may not prosecute a criminal violation in district court based on the same set of facts. This does not preclude the city from pursuing a criminal conviction for a violation of the same provisions based on a different set of facts. A different date of violation will constitute a different set of facts. (7) Abatement a. The City may pursue abatement in accordance with Chapter 8.206 and the established noticing procedure. Whenever the officer charged with enforcement determines that a public nuisance is present, the officer shall provide notice thereof, and that such nuisance be term inated or abated. The notice of violation shall specific corrective actions to abate the nuisance and the deadline for compliance. If the notice of violation is not complied within the time specified, the enforcing officer shall report that fact to the Cit y Council. Thereafter, the City Council may, after notice as provided herein, and an opportunity to be heard, determine that the condition identified in the notice of violation is a nuisance and further order the nuisance be abated within the provisions identified in emergency or immediate abatement. Section 7 § 3.508 DISPOSITION OF PENALTIES. All penalties collected shall be paid over to the City Finance Department. The Finance Director or his designee may receive negotiable instruments in payment of penalties as a conditional payment and shall not be held accountable therefor. Receipt shall be issued for cash payment. Section 8 § 3.509 POWERS AND DUTIES OF FINANCE DIRECTOR. In addition to all other duties set forth in the code, the Finance Director may delegate and supervise the work of city employees implementing and administering this article. The Finance Director shall make and have custody of all records necessary and shall keep proper accounts of the proceeds received. 50 Item 4. City of Columbia Heights - Ordinance Page 8 Section 9 § 3.510 SCHEDULED PENALTIES. Penalties shall be imposed for violation of the scheduled administrative offenses according to a schedule duly established and adopted from time to time by resolution of the City Council. Any person violating a section of this code shall be subject to the scheduled penalty. Section 10 This Ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: September 9. 2024 Offered by: James Seconded by: Spriggs Roll Call: All Ayes Second Reading: September 23, 2024 Offered by: Seconded by: Roll Call: Date of Passage: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 51 Item 4. Ordinance No.1702 SUMMARY OF ORDINANCE NO. 1702 BEING AN ORDINANCE AMENDING CHAPTER 3: ADMINISTRATIVE CODE OF THE CITY CODE OF 2005 TO AMEND ARTICLE V – ADMINISTRATIVE OFFENSES. The City Council for the City of Columbia Heights, Minnesota adopted Ordinance No. 1702 on September 23, 2024. The purpose of this ordinance is to update, upon passage, Chapter 3 Administrative Code of Columbia Heights City Code – Article V: Administrative Offenses. These updates include the introduction of a purpose section identifying the Minnesota Statutes Section 462.362 – Enforcement and Penalty, through ordinance, a municipality can provide for the enforcement of ordinances or regulations, pursuant to Chapter 6 – Administration of City Affairs. Also included are general provisions identifying exemptions for alcohol/tobacco license and traffic violations; establishing an administrative citation application process and hearing procedures setting noticing requirements, timelines, and an appeal process; and failure to pay and recovery of civil penalties. This is a summary of Ordinance No. 1702. A copy of the entire text of the Ordinance is available for public inspection during regular office hours at City Hall, by standard or electronic mail, or at www.columbiaheightsmn.gov Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 52 Item 4. City of Columbia Heights | Community Development 3989 Central Ave NE, Columbia Heights, MN 55421 ▪ Ph: 763-706-3670 ▪ www.columbiaheightsmn.gov ADMINISTRATIVE CITATION MANUAL ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in -person, or by using Microsoft Teams Meeting at columbiaheightsmn.gov/joinameeting:_________, Passcode ______. Additionally, members of the public may view the meeting live at columbiaheightsmn.gov/watch. For questions, please call the Administration Department at 763-706-3610. Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763 -706-3610 to make arrangements. 53 Item 4. INTRODUCTION The City of Columbia Heights Administrative Citation Program was adopted by ordinance in October of 2024. It is intended to provide through an Administrative Citation and Hearing process to be a more informal, less intimating, and more effective means for addressing alleged violations than going through the Anoka County Court System. Administrative enforcement of city ordinances starts when a city inspector writes an Administrative Citation to the property owner, occupant of a suitable age residing at the property where the violation occurred, or in the case of a business or corporation, the citation may be served upon a manager on the premises or to a corporate officer. This manual explains, in common terms, the processes that take place after the citation has been issued. A copy of the full ordinance can be provided upon request from the City Clerk, view a copy of the ordinance at Columbia Heights City Hall, or go to the city’s official website at columbiaheightsmn.gov. THE ADMINISTRATIVE CITATION When a property owner or legal agent fails to correct a code violation within 14 business days after an Administrative Notice is sent, an Administrative Citation will be issued either in person or by mail. If the Administrative Notice was mailed, the property owner is allotted an additional three (3) days from the compliance date to respond to the citation and may either: 1. Pay the scheduled fine and correct the violation; OR 2. Request an extension in writing; OR 3. Request an Administrative Hearing; OR 4. Proceed through the Anoka County Court System process. OPTION #1 – PAY THE FINE AND CORRECT THE VIOLATIONS By paying the fine, you admit you violated city ordinance. Pay the fine in one of the following two (2) methods: 1. Payments may be made in person at Columbia Heights City Hall during business hours by cash, check, or credit card. 2. Payments may be sent in the mail and paid by check or money order, payable to the City of Columbia Heights for the correct amount. Do not send cash in the mail. Include a copy of the citation. Payments can be sent to the following address: City of Columbia Heights – Community Development 3989 Central Avenue NE Columbia Heights, MN 55421 ALL PAYMENTS MUST BE ACCOMPANIED BY A COPY OF THE CITATION. PLEASE NOTE: IF YOU PAY THE FINE BUT FAIL TO CORRECT THE VIOLATION(S), THE CITY MAY ISSUE ADDITIONAL CITATIONS UNTIL THE VIOLATION IS CORRECTED IN COMPLIANCE WITH APPLICABLE CITY ORDINANCES 54 Item 4. Failure to Pay a Fine If the City of Columbia Heights does not receive a request for an Administrative Hearing within 14 business days after the citation was issued, or payment of the fine within 30 days, a late fee will be assessed per the city’s fee schedule. At this time, the city will send an invoice for the total amount unpaid. If unpaid, the total bill will be certified to your property taxes and all city licenses may be revoked. Failure to Correct Violations When a violation continues, the city may: 1. Issue an administrative citation; OR 2. Correct the violations and certify the charges for doing so onto the property taxes; OR 3. File criminal charges; OR 4. Take other action(s) to require compliance with city ordinances. Repeat Violations within 12 Months If the same property and property owner are charged with a subsequent violation within a 12 - month period for the same, or substantially similar offense, the fine increases to the amount set forth in the city’s fee schedule. A second violation within a 12-month period would be classified as “Citation #2”, a third violation within a 12-month period would be classified as "Citation #3”, etc. Abatement Procedure The City may take action to correct or remove a violation of the City Code, including towing and impounding vehicles or recreational vehicles which are inoperable, unlicensed, or parked in violation of the City Code, and removal of other public nuisances such as refuse, construction or landscaping materials, debris, waste and/or any other exterior storage which are in violation of the City Code. Property owners will be notified of violations subject to the abatement procedure with an administrative notice and two administrative citations prior to the City taking action unless there is cause to require emergency or immediate abatement. If the violation is not corrected within seven (7) days of when the second administrative citation was issued, the City may immediately abate the nuisance. Costs associated with the abatement process will be assessed to the subject property. OPTION #2 – REQUEST AN ADMINISTRATIVE HEARING Property owners may request an Administrative Hearing, in writing and during business hours, if they believe that they did not violate an ordinance or if they want to refute the citation. The cost of requesting a hearing is set forth in the city’s fee schedule. All Administrative Hearings are held at the Columbia Heights City Council Chambers within City or other administrative room within the building if Chambers are not available (3989 Central Avenue NE, Columbia Heights, MN 55421) between 8:00 a.m. and 8:00 p.m. Monday through Friday; the hearings may be in-person or virtual. Administrative Hearings are held before an independent hearing examiner who is not a city employee and has no other connection with 55 Item 4. the City other than to serve as a hearing examiner. When a hearing is requested, the city clerk randomly selects an examiner from the list of hearing officers approved by the City Council. To request a hearing, the property must file a written request in person and during business hours at the Columbia Heights City Hall either with the city clerk or customer service representative. The City Clerk’s Office will work to accommodate the schedules of all involved parties and will notify the property owner by mail of the date, time and location of the haring. The notice will contain the names of the parties, identify of the hearing examiner, the location of the alleged violation, and the type of violation alleged. The notification will be received by mail at least ten (10) days in advance of the scheduled hearing unless a shorter time is accepted by all parties. Expect to be available for two (2) hours to attend the Administrative Hearing. The property owner may provide the City Clerk with a case file containing a summary report, photographs, written testimonies or any other written, audio or visual material they would like the hearing examiner to review before the hearing. They must bring it to Columbia Heights City Hall two (2) days, 48 hours during business hours, before the scheduled hearing start time. They may not contact the hearing officer before the hearing to discuss the case. Direct all questions to the City Clerk at 763 706-3611. Request to Change Hearing Officers No later than five days before the date of the hearing, the violator may make a written request that the assigned hearing examiner be removed from the case. The City Clerk will automatically grant one request for removal. A subsequent request must be directed to the assigned hearing examiner who will decide whether they can fairly and objectively review the case. If the Hearing Examiner determines they cannot fairly and objectively review the case, the Hearing Examiner shall notify the city clerk in writing at least one day before the scheduled hearing date. The City Clerk will then assign another Hearing Examiner. Request to Change Hearing Date A request for a continuance must be made to the City Clerk at least five days and during business hours prior to the scheduled hearing date. The City Clerk may grant a continuance at the request of the violator or the city staff member only for good cause shown and for no more than ten days from the original assigned date. Failure to Appear The failure to attend the hearing constitutes a waiver of the violator’s rights to an administrative hearing and an admission of the violation. A Hearing Examiner may waive this result upon good cause shown. Examples of “good cause” are: death in the immediate family or documented incapacitating illness of the violator; a court order requiring the violator to appear for another hearing at the same time; and lack of proper service of the citation or notice of the hearing. “Good cause” does not include: forgetfulness; lack of transpo rtation or child care; and intentional delay. 56 Item 4. Hearing Procedures At the hearing, the parties will have the opportunity to present testimony and question any witnesses, but strict rules of evidence will not apply and the Hearing Examiner will determine the admissibility of any evidence and/or testimony. All Administrative Hearings will be recorded with an audio recording device. A transcript of the Administrative Hearing will be transcribed and retained pursuant to the Minnesota Government Data Practices Act. The Hearing Examiner will take testimony from the petitioner and any corroborating witnesses who wish to testify. The Hearing Examiner will then take testimony from the City. Both the petitioner and the City may appear with legal counsel. Use of Attorneys In order to maintain informality, the use of attorneys is discouraged. The City will not be represented by an attorney at the hearing. If the property owner wishes to have an attorney present, they are allowed to advise them, but may not make any presentations. Decision The hearing examiner may decide the case immediately after testimony has finished. However , they may take time to make a decision. In either case, a written decision will be mailed to the property owner within ten (10) days after the hearing. It will include findings of fact, conclusions of law and order. The hearing examiner has the authority to: 1. Determine a violation has occurred; 2. Dismiss the citation; 3. Impose the scheduled fine; AND/OR 4. Reduce, stay or waive a scheduled fine, unconditionally or upon compliance with appropriate conditions. When imposing a penalty for a violation, the Hearing Examiner may consider any or all of the following factors: 1. Duration of the violation; 2. Frequency of reoccurrence of the violation; 3. Seriousness of the violation; 4. History of the violation; 5. Violator’s conduct after issuance of the administrative notice and citation; 6. Violator’s conduct after issuance of the notice of hearing; 7. Good faith effort by the violator to comply; 8. Impact of the violation upon the community; 9. Prior record of city code violations; and 10. Any other factors appropriate to a just result. The Hearing Examiner may not impose a fine greater than the established fine, except that the Hearing Examiner may impose a fine for each week that the violation continues if: 57 Item 4. 1. The violation caused or is causing a serious threat of harm to the public health, safety, or welfare; OR 2. The violator intentionally and unreasonably refused or refuses to comply with the code requirement. Appeals The decision of the hearing examiner is final without any further right of appeal, except in the following two (2) manners: 1. The decision may be appealed to the City Council if the case involved the following: a. An alleged failure to obtain a permit, license or other approval from the City council as required by this Code, county ordinance or state law; OR b. An alleged violation of a permit, license, other approval, or the conditions attached to the permit, license, or approval that was granted by the City Council; OR c. An alleged violation of regulations governing a person or entity who has received a license granted by the City Council. The property owner’s written request for appeal must be submitted to the city clerk within ten (10) days after the hearing examiner’s decision. Notice of the hearing must be delivered to the alleged violator or property owner and involved city staff, in person or by mail at least ten days in advance of the hearing. The parties to the hearing will have an opportunity to present oral or written arguments regarding the Hearing Examiner’s decision. New witnesses or evidence are not allowed. The City Council will have the transcript of the hearing to review. The council has the authority to impose a civil penalty or revoke a city-issue license, permit or other approval associated with the violation. 2. In all cases, the property owner may obtain judicial review of the hearing examiner’s or City Council’s decision as provided in Minnesota state law. They should consult with a lawyer about how to proceed in this manner. OPTION #3 – PROCEED THROUGH THE ANOKA COUNTY COURT SYSTEM The Administrative Citation process is completely voluntary. If the property owner chooses to do so, they can proceed through the county court system. Choosing to do so may include the following: 1. Higher fine schedules as a result of state surcharges; AND/OR 2. Criminal penalties 58 Item 4. SCHEDULE OF FINES Penalties Amounts for violations are set forth in the city’s fee schedule. Level One Violations ($100.00) Level One Violations include the following offenses:  Failure to obtain Certificate of Property Maintenance  Unapproved home occupation  Interim erosion and sediment control  Improperly stored trash container  Weeds  Failure to remove graffiti  Display advertising on parked vehicle  General maintenance  Construction of fence with unapproved material or damaged fence  Damaged light fixture  Noise ordinance violations  All other miscellaneous zoning or property maintenance code violations not specified as Level 2 or Level 3 violations including specific development standards. Level Two Violation ($140.00) Level Two Violations include the following offenses:  Vacated building  Removal or disconnection of safety devices such as smoke or carbon monoxide detectors  Failure to obtain required permit  Failure to obtain required rental registration permit or complete required inspection  Unauthorized signs and violations of sign code  Unlicensed, inoperable vehicles  Storing junk vehicles  Exterior storage  Parking vehicle or recreational vehicle on unapproved surface  Improperly stored or unscreened recreational vehicles  Improper sump pump connection or discharge  Failed or missed hood and duct cleaning 59 Item 4. Level Three Violation ($200.00)  The designation of a Level Two Violation as a major infraction that involves unsafe conditions, constitutes a blighting influence on surrounding properties or neighborhood, involves neglect of property maintenance, involvers unlawful occupancy of non-owner occupied dwelling units, or endangers life or property, supported by the enforcement officer’s written justification.  A violation of ordinances governing the following: o Chapter 5A: Property Maintenance Code o Chapter 8: Public Health and Safety o Chapter 9: Land Use Level Four Violation ($280.00) Level Four Violations include the following offenses:  Level 4: Immediate life and safety matter, supported by the enforcement officer’s written justification. Continuing Violations or Repeat Violations within 12 Months If the same property and property owner are charged with a subsequent violation within a 12- month period for the same, or substantially similar offense, the fine increases to the amount set forth in the city’s fee schedule. A second violation within a 12-month period would be classified as “Citation #2”, a third violation within a 12-month period would be classified as "Citation #3”, etc. In such cases, the fine imposed will be increased by 25%. If there is a third infraction in 12 months or if the violation continues uncorrected, the fine imposed increased by 50%. The fine increases by 100% if there is a fourth or any subsequent infraction in 12 months or if the violation continues uncorrected. For example, a second citation for a Level Three Violation would be $250.00, a third occurrence $300.00 and a fourth occu rrence $400.00. Citations may be issued on a weekly basis until a violation has been corrected. 60 Item 4. ITEM: Adopt Resolution 2024-61, Designating Election Judges and Election Judge Salaries f or the November 5, 2024 General Election. DEPARTMENT: Administration BY/DATE: Sara Ion, September 17, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _ Equitable, Diverse, Inclusive, and Friendly _ Trusted and Engaged Leadership _Thriving and Vibrant Destination Community X Strong Infrastructure and Public Services _ Sustainable BACKGROUND: Section 30 of the Columbia Heights City Charter requires the City Council (Council) appoint at least three qualified voters to be Election Judges (or a number determined by the City Clerk) to each of the City’s polling locations for all elections. Each polling location is supervised by a Head Judge and supported by an Assistant Head Judge. All Election Judges go through two hours of required training online and are afforded in -person and hands-on training opportunities with the City’s elections equipment lead by the City Clerk if needed. Election Judges are assigned different roles, these can include: Greeter Judge, Registration Judge, Ballot Judge, and Technology Judge. Head Judges are required to undergo an additional two hours of training, and Assistant Head Judges are offered the same training. Election Judges are paid $14.00 per hour, Assistant Head Judges are paid $15.00 per hour, and Head Judges are paid $16.00 per hour. All judges are requested to start work at 6:00 a.m. to begin setting up the polling locations, some accommodations can be made for half day shifts upon request. Precincts are open for voting from 7:00 a.m. to 8:00 p.m. Judges work through the close of polls, often past 9:00 p.m. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution No. 2024-61, there being ample copies available to the public. MOTION: Motion to adopt Resolution No. 2024-61, approving the designation of elections judges and election judge salaries for the 2024 General Election. ATTACHMENT(S): 2024-61 CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE SEPTEMBER 23, 2024 61 Item 5. RESOLUTION 2024-061 A RESOLUTION DESIGNATING ELECTION JUDGE SALARIES AND ELECTION JUDGES FOR THE NOVEMBER 2024 GENERAL ELECTION WHEREAS, there are scheduled elections in the City of Columbia Heights and the State of MN; and WHEREAS, the City Clerk's Office has determined the minimum number of Election Judges required to adequately administer each polling location in the City, and will assign a Head Judge and Assistant Head Judge to each polling location; and WHERAS, pursuant to Minnesota Statute§ 204B.19, the City Clerk's Office will ensure that no more than half, plus one, of all Election Judges in a polling location be affiliated with the same major political party; and WHERAS, pursuant to City Charter, Section 30, the Council shall appoint the following qualified voters to be judges for the 2024 State Primary Election: Gail Halling Veronica Johnson Warren Anderson Gene Forseide Francis Hoefgen Nancy Hord Leslie Hunter-Larson Candace Lockwood-Botz Angela Nielsen Patricia Powell Lance Strand April Thomas Rebecca Thomas Connie Shackle Sarah Bloom Dan Steiskal Jeffrey Berger Harold Clark Mark Emme Barb Schoonover Julianne Stennes David De Gannaro Ikram Hago Michael Hartel Robert Rogne Tsenat Mamo Coleen Forseide Shelly Johnson Janis Arnold Samira Adam Mari Bilek David Comstock Lamar Hamilton Lara Homa Joyce Lipski Monica Schachern Ramla Sheikh Lynn Wrabeck Kathleen Bennet Hellen Carol Paul Leonard Knudson Nicholas Moisant Jon Newstrom Jeffrey Thompson Sophia Walker Robert Yount Larry Betzold Sunshine Carter Teresa Brown Diane Northrup Robert Odden Susan Wiseman Brad Johnson Don Johnson Dan Kleinfehn William Leitschuch Bradley Nerheim Laura Ordway Marsha Stroik Aurora Johnston Derek Schansberg Jill Ahlquist Jeanette Behr Allegra Birdseye-Hannula Aurora Johnston Kathleen Kippels Jennifer Schaufele Julie Witt Julienne Wyckoff Shelly Fenning Douglas Jones Dirk Schmitz Addison Aman Susan Betzold Amy Nord Gordon Anderson Sheri Jo Bodell Kevin Doty Elizabeth Lindskoog Renee Sawyer Vicki Schroder 62 Item 5. M. Catherine Troche Catherine Vesley Patti Highland Lauri Ordway Melissa Roko Ariana Scales Katie Landwehr Celeste Johnson Jill Wilkie Samara Bileyeu-Anderson Susan Early Stephen Emme Paul Jones Kathryn Morales Elizabeth Poindexter Duane Lackey Mark Odegard Katie Sandsmark Teresa Carson Stacy Nekora Brent Yocum Beth Al-Qudah Lynn Condos Laurel Best Hannah Kirkman Alissa Lyon Mary Matthews Kristin Weidlein Destiny Sparks NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights does appoint the afore mentioned as election judges, for the General Election on November 5, 2024, with an hourly compensation of $16 for Head Judge, $15 for Assistant Head Judge, $14 for Election Judge and $14 for Student Judge. The City Clerk may reassign judges to different precincts and designate additional and/or emergency judges, as necessary. Passed this 23rd day of September 2024 Offered by: Seconded by: Roll Call: ______________________________ Amáda Márquez Simula, Mayor Attest: _______________________________ Sara Ion, City Clerk/Council Secretary 63 Item 5. ITEM: Adopt Resolution 2024-65 Being A Resolution Establishing Amount of City Share and Amount of Special Assessments On Projects To Be Levied. DEPARTMENT: Public Works BY/DATE: City Engineer / September 20, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community X Strong Infrastructure and Public Services _Sustainable BACKGROUND Consistent with Minnesota Statutes and City Code, the City Coun cil annually adopts a resolution prior to the Special Assessment Public Hearing regarding costs to be borne by the City for public improvement projects. The resolution establishes the amount of the City share and the amount of the special assessments for projects to be levied against benefiting properties in the City of Columbia Heights. The purpose of the resolution is to advise the general public of costs to be incurred by the City versus costs to be incurred by benefiting property owners. SUMMARY OF CURRENT STATUS The 2024 Concrete Alley Construction project is anticipated to be substantially complete by September 30 th, 2024. STAFF RECOMMENDATION Adoption of the resolution is done annually, and staff considers this a routine matter in order to comply with State Statutes and the City Code. Staff recommends adoption of the attached resolution. City Project 2406: 2024 Concrete Alley Construction – alley construction of the following alleys:  Jackson Street to Van Buren Street, 40th Avenue to 41st Avenue  Van Buren Street to Central Avenue, 40th Avenue to 41st Avenue  Monroe Street to Quincy Street, 44th Avenue to 45th Avenue  Polk Street to Taylor Street, 46th Avenue to 47th Avenue  Taylor Street to Fillmore Street, 46th Avenue to 47th Avenue CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE SEPTEMBER 23, 2024 64 Item 6. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2024-65, there being ample copies available for the public. MOTION: Move to adopt Resolution 2024-65 being a resolution establishing amount of City share and amount of special assessments on projects to be levied. ATTACHMENT(S): Resolution 2024-65 65 Item 6. RESOLUTION NO. 2024-65 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of the City of Columbia Heights by motion on the 9th day of September, 2024, ordered a special assessment hearing to levy the cost of improvements and; WHEREAS, the following project will be specially assessed in October 2024, and a portion of the costs may be borne by the City, Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Pursuant to Minnesota Statutes 429.061 and City Code 4.103, that the breakdown is as follows: PROJECT ESTIMATED CITY PORTION ASSESSED PORTION ESTIMATED TOTAL 2024 Concrete Alley Construction, Project 2406 $346,256.55 $527,143.45 $873,400.00 Project 2406 Capital, Utility, and General Funds $139,381.04 - $139,381.04 2024 Concrete Alley Construction, Project 2406 Total $1,012,781.04 ORDER OF COUNCIL Passed this 23rd day of September, 2024 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 66 Item 6. ITEM: Change Order to Current Purchase Order for Hylander Center Gym Maintenance DEPARTMENT: Recreation BY/DATE: Recreation Director / September 16, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community X_Strong Infrastructure and Public Services _Sustainable BACKGROUND The Columbia Heights School District charges the city for maintenance of the Hylander Center Gym per the Joint Powers Agreement. In April of 2024, the district indicated they will be increasing the Hylander Center gym maintenance cost significantly due the fact that they have not increased it since 2012. The cost has increased from $10,678.28 per quarter to $15,703.05 per quarter for this year. This will be an annual increase of $20,099.08. SUMMARY OF CURRENT STATUS The total amount of maintenance for 2024 is now $62,812.20. We have budgeted $52,000 for building maintenance. The 2024 Hylander Center Gym budget has unexpended funds in Seasonal Wages to cover the extra cost for this year. STAFF RECOMMENDATION Staff recommends approval of the change order and adding the additional amount of $20,099.08 to cover the additional cost for Hylander Center Gym maintenance for 2024. RECOMMENDED MOTION(S): MOTION: Move to approve the change order to add the additional $20,099.08 to the current Purchase Order 24-1656 making the total amount $62,812.20 for Hylander Center Gym maintenance for 2024. ATTACHMENT(S): None CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE SEPTEMBER 23, 2024 67 Item 7. ITEM: Renew Annual Audit Contract with Redpath and Company for 2024 at $59,000. DEPARTMENT: Finance BY/DATE: Joseph Kloiber, Finance Director September 18,2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly X Trusted and Engaged Leadership _Thriving and Vibrant Destination Community X Strong Infrastructure and Public Services _Sustainable BACKGROUND The City has used the CPA firm, Redpath and Company, for its annual financial audit for m ore than 20 years. Beginning with the 2022 audit however, Redpath assigned a new principal, Rebecca Peterson, to the oversee the City of Columbia Heights’ audit. Based on published professional standards, this change is an adequate safeguard against the risk that the familiarity gained through the long relationship might impair the auditor’s objectivity. In other words, the change in leadership gave “fresh eyes” to the audit. Staff finds Redpath’s work to be staffed with employees sufficiently experienced that City staff do not have to effectively “train” them, as can be the case with some audit firms. Redpath is one of about four area firms that comprise most of the market share of MN municipal audit work. Each of these firms compete for the same pool of eligible staff as their primary operating cost. Consequently, over the long run audit pricing does not vary dramatically from one firm to the next. SUMMARY OF CURRENT STATUS Redpath proposes a 5% 2024 fee increase, and optionally a three-year contract with similar annual increases. STAFF RECOMMENDATION Staff judge that at this point in the year, it is impractical to switch auditors for 2024. Staff also estimates the requested 5% increase for 2024 reflects current labor market pressure for audit staff. Based on this, staff recommends accepting the 2024 proposal. Staff recommends not accepting the three-year proposal at this time, so as to not preclude seeking proposals from competing firms early next summer. RECOMMENDED MOTION(S): MOTION: Move to renew the annual audit contract with Redpath and Company for 2024 at $59,000. ATTACHMENT(S): Redpath and Company Audit Engagement Letter CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE SEPTEMBER 23, 2024 68 Item 8. 400 Robert Street North, Suite 1600, St. Paul, MN, 55101   651.426.7000 www.redpathcpas.com  September 12, 2024 Joe Kloiber City of Columbia Heights 3989 Central Avenue Northeast Columbia Heights, Minnesota 55421 This letter agreement defines the terms and objectives of our engagement and the nature and limitations of the services Redpath and Company, LLC will provide to City of Columbia Heights, Minnesota for the year ended December 31, 2024. Audit Scope and Objectives We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, and the disclosures, which collectively comprise the basic financial statements of City of Columbia Heights, Minnesota as of and for the year ended December 31, 2024. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement City of Columbia Heights, Minnesota’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to City of Columbia Heights, Minnesota’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:  Management’s Discussion and Analysis  Budgetary Comparison Schedules presented as RSI  Schedule of Changes in the Total OPEB Liability and Related Ratios  Schedules of Proportionate Share of Net Pension Liability  Schedules of Pension Contributions 69 Item 8. City of Columbia Heights September 12, 2024 Page 2 We have also been engaged to report on supplementary information other than RSI that accompanies City of Columbia Heights, Minnesota’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a separate written report accompanying our auditor’s report on the financial statements or in a report combined with our auditor’s report on the financial statements:  Combining and Individual Nonmajor Fund Financial Statements and Schedules  Schedule of expenditures of federal awards (if applicable) In connection with our audit of the basic financial statements, we will read the following other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report.  Introductory Section  Statistical Section The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor’s report that includes our opinion about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:  Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.  Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). 70 Item 8. City of Columbia Heights September 12, 2024 Page 3 We will also issue a report on compliance based on the Minnesota Legal Compliance Audit Guide for Cities, promulgated by the State Auditor pursuant to Minnesota Statute 6.65. Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; the provisions of the Uniform Guidance; and the minimum procedures for auditors as prescribed by Minnesota Statute 6.65, and will include tests of your accounting records, a determination of major program(s) in accordance with Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the entity’s ability to continue as a going concern for a reasonable period of time. 71 Item 8. City of Columbia Heights September 12, 2024 Page 4 Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We may also request written representations from your attorneys as part of the engagement. Audit Procedures – Internal Control We will obtain an understanding of the entity and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance. Audit Procedures – Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of City of Columbia Heights, Minnesota’s compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. 72 Item 8. City of Columbia Heights September 12, 2024 Page 5 The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of City of Columbia Heights, Minnesota’s major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on City of Columbia Heights, Minnesota’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance. The Minnesota Legal Compliance Audit Guide for Cities requires that we test whether the entity has complied with certain provisions of Minnesota statutes. Our audit will include such tests of the accounting records and other procedures as we consider necessary in the circumstances. Other Services We will also assist with the following other services based on information provided by you:  preparation of the financial statements, the schedule of expenditures of federal awards and related notes in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance  preparation of pension related workpapers and journal entries  preparation of OPEB related workpapers and journal entries These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the services defined above. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. You agree to assume all management responsibilities for the financial statements, the schedule of expenditures of federal awards, and related notes, the other services listed above, and any other nonattest services we provide. You will be required to acknowledge in the management representation letter our assistance with the nonaudit services listed above, that you have reviewed and approved those services prior to the issuance of the financial statements, and that you have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. 73 Item 8. City of Columbia Heights September 12, 2024 Page 6 Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America; and for compliance with applicable laws and regulations (including federal statutes) rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. You are also responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us; for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers); and for the evaluation of whether there are any conditions or events, considered in the aggregate, that raise substantial doubt about the entity’s ability to continue as a going concern for the 12 months after the financial statements date or shortly thereafter (for example, within an additional three months if currently known). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons within the entity from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. 74 Item 8. City of Columbia Heights September 12, 2024 Page 7 You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the entity involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the entity received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, or grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings should be available for our review upon the commencement of our audit. You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19 related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon or make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards. You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with accounting principles generally accepted in the United States of America (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you 75 Item 8. City of Columbia Heights September 12, 2024 Page 8 believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. With regard to publishing the financial statements on your website, you understand that websites are a means of distributing information and, therefore, we are not required to read the information contained in those sites or to consider the consistency of other information on the website with the original document. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information. Engagement Administration, Fees and Other We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings (if applicable). It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor’s reports, and corrective action plan) along with the Data Collection Form to the Federal Audit Clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period. We will provide copies of our reports to City of Columbia Heights, Minnesota; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Redpath and Company and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to oversight agencies, regulators, a federal agency providing direct or indirect funding, or 76 Item 8. City of Columbia Heights September 12, 2024 Page 9 the U.S. Government Accountability Office for the purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Redpath and Company personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies. Unless additional work is requested or required, our fee for these services will be as follows: 2024 Financial audit, including copying and binding of ACFR $47,250 Single audit (assumes one major program) 7,500 Nonaudit services related to GASB 68 and 75 disclosures/calculations disclosures/calculations 4,250 Total $59,000 Out-of-pocket costs, such as confirmation and courier fees, will be billed in addition to the fees stated above. We bill our fees monthly as work progresses and expect payment within thirty (30) days. Each invoice includes a detailed description of the services provided. Amounts over thirty (30) days will be considered delinquent. We reserve the right to assess a 1.5% per month service charge on any balance older than thirty (30) days. In the event it becomes necessary to refer this account to an attorney for collection (whether or not suit is commenced), you will be responsible for payment of all reasonable costs of such collections, including reasonable attorney fees. Our policy is to suspend work if your account becomes overdue by sixty (60) days or more, and work will not be resumed until your account is paid in full. Should we elect to discontinue services, you will be responsible for all time and expenses incurred through the date of termination regardless of whether we have issued a report or other final product. The above fees are based on the anticipated scope of services, anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered. The following circumstances may result in a change in scope of services and an increase in fees:  Significant audit adjustments, internal control deficiencies or compliance findings  New accounting standards  Failure to complete the preparation work by the applicable due dates  Inaccurate records  Turnover in your staff  Significant unanticipated or undisclosed transactions, issues, or other such unforeseeable circumstances  Delays causing scheduling changes or disruption of previously scheduled timing of work 77 Item 8. City of Columbia Heights September 12, 2024 Page 10  Circumstances requiring revisions to work previously completed or delays in resolution of issues that extend the period of time necessary to complete the audit  Fraud or misuse of public funds Our fees do not include bookkeeping or accounting assistance, preparation of audit workpapers, reconciliations or similar assistance (unless otherwise noted in the sections above). Our fees for such services will be dependent on the level of effort required. Services requested by you that are not included in this engagement letter will be billed dependent on the level of effort required and will be subject to all the terms of this letter. Our fees and rates are adjusted annually for general economic factors. If we are requested or required to provide documents or testimony to support litigation proceedings as a professional service on your behalf (that is, litigation in which we are not a party as a result of our engagement), you will be billed for our time at the current standard rates and all out-of-pocket expenditures, including copying costs and legal fees. Record Keeping Responsibilities The AICPA Code of Professional Conduct requires Redpath and Company, LLC to maintain our independence with regards to certain attestation services provided to City of Columbia Heights, Minnesota. These rules require City of Columbia Heights, Minnesota to take responsibility for all nonattest services. Redpath and Company, LLC cannot serve as custodian for your data in such a way that your data is incomplete and accessible only through Redpath and Company, LLC or the Redpath portal. As such, any financial report, reconciliation, document, and calculation (depreciation schedules, journal entries, etc.) that we prepare or update on your behalf will be sent to you at the completion of each attest or nonattest service. You are responsible for downloading and maintaining these records as well as all supporting documents generated in the normal course of business until the retention period expires. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by oversight agencies, regulators, or pass-through entities. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. Confidentiality We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures and safeguards to protect the confidentiality of your information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take 78 Item 8. City of Columbia Heights September 12, 2024 Page 11 reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers. Privacy We have established policies and procedures obligating our employees and/or contractors with access to personal information to ensure that any non-public, personal information is protected as confidential and in conformance with security practices designed to keep it secure at all times. We maintain appropriate physical, technological and administrative controls to comply with industry standards and applicable law in safeguarding your personal information from loss, misuse, alteration or destruction (unless the destruction is according to our records retention schedule). We do not sell personal information to third parties. We do not disclose non-public information except as necessary to provide our services (see Confidentiality above) and as required by law. We do not disclose non-public, personal information we receive to our affiliates unless authorized by you, or necessary to provide our services or in the event of an assignment. Governing Law; Dispute Resolution This letter agreement and our services are governed by the laws of the State of Minnesota and applicable federal laws of the United States of America. In the event of any dispute arising out of or in connection with this letter agreement, including any question regarding its existence, validity, termination, or breach hereof, our services, or fees for our engagement (a “Dispute”), City of Columbia Heights, Minnesota and our firm mutually agree to try in good faith to resolve the Dispute through: (i) good faith discussions; and (ii) if not resolved under (i) then, upon the written request of either party, such Dispute may be resolved through mediation by selecting a third-party to help reach an agreement, in accordance with the following paragraph (Mediation). If we are unable to resolve the fee dispute through mediation, then, with the consent of both parties, such disputes may be settled by binding arbitration. We both acknowledge that should a dispute over fees arise that cannot be resolved through mediation, each of us is giving up the right to have the dispute decided in a court of law before a judge or jury. Instead, we are accepting the use of arbitration for resolution. We believe that most disagreements can be resolved to mutual satisfaction in a friendly, non- threatening environment. While we do not expect there to be any problems whatsoever with our relationship, misunderstandings can occur. Therefore, we agree that any Dispute arising under this letter agreement (including the scope, nature and quality of services to be performed by us, our fees or other terms of the engagement) shall be submitted to mediation. A competent and impartial third-party, acceptable to both parties, shall be appointed to mediate, and each disputing party shall pay an equal percentage of the mediator’s fees and expenses. No suit or arbitration proceeding shall be commenced under this letter agreement until at least sixty (60) 79 Item 8. City of Columbia Heights September 12, 2024 Page 12 days after the mediator’s first meeting with the involved parties. If the dispute requires litigation, the court shall be authorized to impose all defense costs against any non-prevailing party found not to have participated in the mediation process in good faith. Non-Solicitation of Employees In recognition of the importance of our employees, it is hereby agreed that City of Columbia Heights, Minnesota will not solicit our employees for employment or enter into an independent contractor arrangement with any individual who is or was an employee of Redpath and Company, LLC for a period of twelve months following the date of the conclusion of this engagement. If City of Columbia Heights, Minnesota violates this non-solicitation clause, City of Columbia Heights, Minnesota agrees to pay Redpath and Company, LLC a fee, as liquidated damages and not as a penalty, equal to 25% of the hired person’s last annual salary at Redpath and Company, LLC at the time of violation so as to reimburse Redpath and Company, LLC for the costs of hiring and training a replacement. Reporting We will issue a written report upon completion of our Single Audit and our audit of City of Columbia Heights, Minnesota’s financial statements which will also address other information in accordance with AU-C 720, The Auditor’s Responsibilities Relating to Other Information Included in Annual Reports. Our reports will be addressed to the City Council of City of Columbia Heights, Minnesota. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose. 80 Item 8. City of Columbia Heights September 12, 2024 Page 13 This letter agreement supersedes all prior communications, understandings, and agreements, whether oral or written, in connection with this engagement. Amendments to this engagement must be confirmed by both parties. If you have any questions relating to the terms of this letter agreement, please call me and I will be happy to review them with you. Thank you for the opportunity to be of service. If you agree with the terms of this engagement, please sign this letter and return it to us via email. Sincerely, REDPATH AND COMPANY, LLC Rebecca M. Petersen RMP/tgs Response This letter correctly sets forth the understanding of City of Columbia Heights, Minnesota. _____________________________________ Signature _____________________________________ Title _____________________________________ Date _____________________________________ Signature _____________________________________ Title _____________________________________ Date Nonaudit Services The individual(s) assigned to oversee the nonaudit services is the finance director, unless indicated below: ___________________________________________ (name and title) 81 Item 8. ITEM: Award Contract to PayProTec for Credit Card Processing of Liquor Store Sales. DEPARTMENT: Finance BY/DATE: Joseph Kloiber, Finance Director September 18,2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Healthy and Safe Community _ Equitable, Diverse, Inclusive, and Friendly _ Trusted and Engaged Leadership X Thriving and Vibrant Destination Community _ Strong Infrastructure and Public Services _Sustainable BACKGROUND Since 2017, the City’s municipal liquor stores have used FiServe (aka FirstData) for processing credit card receipts, with the City experiencing good service most of that time. Over the past year since Minnesota law changed to allow liquor stores to sell low-potency hemp-derived THC products, the City has repeatedly asked whether FiServe will provide credit card processing for these new products. They have declined . This FiServe position is concerning not only because it forces the City to require that customers carry cash, but also because hemp-based products are not illegal at the federal regulatory level, unlike cannabis. Since the federal regulatory level is controlling for credit card processors, FiServe’s position calls into question whether they have actually considered the City’s request. Replacing FiServe with a processor that accepts low-potency sales would create a much better customer experience and eliminate the need for customers to carry cash or obtain cash from the ATMs within the stores. This would not only increase sales in this new product category, but also allow for eliminating the ATMs and the considerable administrative costs associated with the ATMs. SUMMARY OF CURRENT STATUS The City has identified PayProTec (PPT) as a card processor that accepts low-potency THC sales and integrates with the store’s cloud-based point-of-sale software. An additional feature of PPT is that the vendor (RITE) for the store’s point-of-sale system is a reseller of PPT. So that RITE would become a single point of first contact for an issue with liquor sales, regardless of whether the root cause was with the point-of-sale software or the with card processor’s handling of the transaction. From the Apple Valley municipal liquor operation, which is similar in size and scope to Columbia Heights, staff has obtained a very favorable review of PPT service combined with the RITE point-of-sale software. The initial quoted prices from PPT are approximately 5% lower than the current prices from FiServe, as is usually the case from any processor offering a competing bid, but the prices are not locked. Neither processor agreement has a termination fee. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE SEPTEMBER 23, 2024 82 Item 9. City of Columbia Heights - Council Letter Page 2 STAFF RECOMMENDATION Staff recommends establishing a merchant credit card processing agreement with PayProTec for each of the City’s three liquor stores. RECOMMENDED MOTION(S): Motion: Move to award a contract to PayProTec for credit card processing at each of the City’s three liquor stores, at the terms referenced in the related staff report. ATTACHMENT(S): None 83 Item 9. ITEM: Police Department Purchase and Installation of CradlePoints in Squad Cars DEPARTMENT: Police BY/DATE: Chief Markham/September 10, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community X_Strong Infrastructure and Public Services _Sustainable BACKGROUND CradlePoints create Wi-Fi connection hubs in our squads for all the equipment to work from specifically the laptop that is connected to the criminal justice information system via a cell phone provider. City IT configures them, and they run off the city network. Starting late 2023 all new squad car builds include the installation of CradlePoints, this leaves five squad cars that will need to be retrofitted for installation. Currently we are working with Roseville IT to provide our connection to the state network. This service costs the Police Department $6600 annually. We can cancel our agreement with Roseville IT with a 120-day notification upon the installation of CradlePoints in all the squads and connections through the city network. SUMMARY OF CURRENT STATUS A quote was received from Guardian Fleet Safety the only current squad outfitter who currently provides a service of picking up squads, conducting work on them and then returning our squads that does not involve multiple hours of staff time. The quote includes the purchase and installation of CradlePoints into five squad cars. This quote includes all the parts (CradlePoint, and antennas) and a 5-year NetCloud Mobile Performance Essentials Plan along with installation labor. Funding Funding will be utilized from our Other Technology Equipment, line 42012 from our 2024 current budget. STAFF RECOMMENDATION Staff recommends the purchase of CradlePoint services and installation into five Police squads. RECOMMENDED MOTION(S): CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE SEPTEMBER 23, 2024 84 Item 10. City of Columbia Heights - Council Letter Page 2 MOTION: Move to authorize the Police Chief to purchase CradlePoints and installation from Guardian Fleet Safety in the amount of $18,879.70 as quoted. ATTACHMENT(S): Quote from Guardian Fleet Safety. 85 Item 10. Columbia Heights Police Department l825 412stAveA2nuN1oAr41 huaeClmr2bAmio14H22885 CCrNgorC,kuaeClmroAmio14Cv@iut Customer Comments cuamkA2.APrN1CAv1 8D2p-S4 2 2 Description Price QTY HRS Subtotal U VRR2hNr9aAcumv12820ArN iPart r#:MB05-MMB1:019B GAaN roeRRNugdNuriizIr6Pu4NCAglaro5-MMrI1pB1rien4g/rbcNaSr oAeaNPrfgayrB0SPrGNa64Aeur#Ang4NriNPcAPwl/NrhmmNlag4mri4lEr soN.egPNur9laNllrbA4urbNCPaN4S( dHYY8@$l 8 d 6H6l@VR U VRR2sv1Avvr2 iPart r1i0iGqz)M GAaN rilAPwr20gl05ru8l/NurI1pB17rlur1ibp1GbbrlaNllr fgayrrue4rmyPv,klrmaS4NryAemglRErFAPremNrfgayrayNr6Pu4NiAglar o5-MMr#AuNwrsbA4urbNCPaN4S( d85R@ Y 8 dH$RR@lR 6 7rluN21u2mv41raa2hNr9aAcumv12mv1u282cuamkA2.APrN1CAv12SAomkaA43Y2oN42 PAN2tAomkaAL 6R dHl8R@RR 2222222222222222222222222Total: $18,879.70 Signature crN14 @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ d YHRV@$R 7rluN @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ dHl8R@RR pel1u1ra @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ d lHl$V@$R (r)@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ dR@RR Grand Total ...................................$18,879.70 crm92(u2.r1A @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ 3dR@RRL REMAINING BALANCE $18,879.70 Guardian Fleet Safety $RR2TmvvA4u1r25 cx2Mu)2$R haArN27rgAH22Tn2886 V 36RL258D5RRR 4raA4,ierN9mrvOBAA14rfA1y@kuC www@ierN9mrvOBAA14rfA1y@kuC E41mCr1A2#66Y5 Created: l/l/R5 Payment Term: nA126R Service Writer: .uv2p1rNNy l/l/R5 GerN9mrv2FaAA12prfA1y cuwANA92ly2pouPCuvgAy@mu criA2 2uf2 86 Item 10. ITEM: License Agenda. DEPARTMENT: Community Development BY/DATE: Sarah LaVoie 09/19/2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community _Strong Infrastructure and Public Services _Sustainable BACKGROUND Attached is the business license agenda for the September 23rd, 2024, City Council meeting. This agenda consists of applications for 2024: Tree service, Solicitor License, and Contractor licenses. At the top of the license agenda there is a phrase stating "*Signed Waiver Form accompanied application", noting that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. STAFF RECOMMENDATION RECOMMENDED MOTION(S): MOTION: Move to approve the items as listed on the business license agenda for September 23rd, 2024, as presented. ATTACHMENT(S): 1. License Agenda 09/23/2024 CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE 09/23/2024 87 Item 11. TO CITY COUNCIL September 23rd, 2024. *Signed Waiver Form accompanied application CONTRACTOR LICENSES – 2024 *Sensible Heating and Air Conditioning 3533 ROOSEVELT ST NE ST ANTHONY MN 55418 $80 *PURE MECHANICAL 20570 QUAPOW ST NW OAK GROVE MN 55303 $80 *NORTHERN STAR CHIMNEY AND MASONRY 1108 W 80 ½ ST BLOOMINGTON MN 55420 $80 *DALES HEATING AND APPLIANCE 815 MAIN ST S PINE CITY MN 55063 $80 TREE SERVICES – 2025 *MIKES DIRTWORK 6655 NORTHWOOD LN ST CLOUD MN 56303 $80 SOLICITOR *THE WINDOW STORE- MARLK WINSOR 5301 CHICAGO AVE S #201 MINNEAPOLIS MN 55417 $100 88 Item 11. ITEM: Rental Occupancy Licenses for Approval. DEPARTMENT: Fire Department BY/DATE: Assistant Fire Chief Dan O’Brien / September 23, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community X_Strong Infrastructure and Public Services _Sustainable BACKGROUND: Consideration of approval of attached list of rental housing license applications. RECOMMENDED MOTION: MOTION: Move to approve the items listed for rental housing license applications for September 23, 2024, in that they have met the requirements of the Property Maintenance Code. ATTACHMENT: Rental Occupancy Licenses for Approval – 9-23-24 CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE SEPTEMBER 23, 2024 89 Item 12. 90 Item 12. 91 Item 12. 92 Item 12. 93 Item 12. 94 Item 12. ITEM: Review of Bills. DEPARTMENT: Finance Department BY/DATE: September 23, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly X Trusted and Engaged Leadership _Thriving and Vibrant Destination Community _Strong Infrastructure and Public Services _Sustainable BACKGROUND The Finance Department prepares a list of all payments made for approval of the Council. STAFF RECOMMENDATION Approve payments since previous City Council Meeting. RECOMMENDED MOTION(S): MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $1,727,762.81. ATTACHMENT(S): List of Claims CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE SEPTEMBER 23, 2024 95 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 1/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 840.00 609.0000.14500082324 INVARTISAN BEER COMPANY37064711513(A)MAIN09/12/2024 1,886.30 609.0000.14500082924 INV37084531513(A) 881.50 609.0000.14500082924 INV37084541513(A) 240.00 609.0000.14500082924 INV37084551513(A) 3,847.80 182.00 609.0000.14500083024 INV 700297717BREAKTHRU BEVERAGE MN BEER LLC1174839071514(A)MAIN09/12/2024 119.00 609.0000.14500083024 INV 7002977171174839081514(A) 11,133.85 609.0000.14500082024 INV 7002977171172914731514(A) 10,177.30 609.0000.14500082624 INV 7002977821173953361514(A) 192.65 609.0000.14500082824 INV 7002977361174335571514(A) 316.80 609.0000.14500090324 INV 7002977171175152451514(A) 235.00 609.0000.14500090324 INV 7002977171175152431514(A) 182.00 609.0000.14500090324 INV 7002977171175157771514(A) (13.60)609.0000.14500082624 INV 7002977174126568281514(A) (12.80)609.0000.14500082624 INV 7002977174126568261514(A) (6.54)609.0000.14500082624 INV 7002977174126568301514(A) (12.80)609.0000.14500082624 INV 7002977174126568291514(A) (22.25)609.0000.14500082624 INV 7002977174126568271514(A) (88.00)609.0000.14500082624 INV 7002977174126568311514(A) (369.00)609.0000.14500082624 INV 702977174126568321514(A) (167.95)609.0000.14500082624 INV 7002977174126568251514(A) (48.60)609.0000.14500082924 INV 7002977824126678561514(A) (2.29)609.0000.14500082924 INV 7002977824126678581514(A) (22.40)609.0000.14500082924 INV 7002977824126678551514(A) 21,772.37 537.50 609.0000.14500080924 INV/DEL 700297717BREAKTHRU BEVERAGE MN W&S LLC1171597141515(A)MAIN09/12/2024 86.00 609.0000.14500081624 INV/DEL 7002977361172682961515(A) 1,600.00 609.0000.14500081624 INV/DEL 7002977361172682981515(A) 603.97 609.0000.14500081624 INV/DEL 7002977361172682971515(A) 313.23 609.0000.14500081624 INV/DEL 7002977361172682991515(A) 1,127.00 609.0000.14500081624 INV/DEL 7002977821172683011515(A) 537.50 609.0000.14500081624 INV/DEL 7002977821172683021515(A) 1,600.00 609.0000.14500081624 INV/DEL 7002977821172683031515(A) (64.50)609.0000.14500090324 INV/DEL 7002977174126793371515(A) 29.90 609.9791.42199080924 INV/DEL 7002977171171597141515(A) (3.45)609.9791.42199090324 INV/DEL 7002977174126793371515(A) 4.60 609.9792.42199081624 INV/DEL 7002977361172682961515(A) 34.50 609.9792.42199081624 INV/DEL 7002977361172682981515(A) 11.50 609.9792.42199081624 INV/DEL 7002977361172682971515(A) 2.40 609.9792.42199081624 INV/DEL 7002977361172682991515(A) 12.65 609.9793.42199081624 INV/DEL 7002977821172683011515(A) 96 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 2/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 29.90 609.9793.42199081624 INV/DEL 7002977821172683021515(A) 34.50 609.9793.42199081624 INV/DEL 7002977821172683031515(A) 6,497.20 180.00 101.1940.42000COPIER STAPLESCOORDINATED BUSINESS SYSTEMS, LTD.INV3989821516(A)MAIN09/12/2024 125.00 101.1940.42175EQUIPMENT RENTAL 0824FIRST CHOICE COFFEE SERVICE0254321517(A)MAIN09/12/2024 236.57 101.1940.42175COFFEE SUPPLIES 0813240255161517(A) 125.00 101.1940.42175EQUIPMENT RENTAL 09240269201517(A) 260.78 101.2100.42175COFFEE SUPPLIES 0716240240191517(A) 106.60 101.2100.42175COFFE SUPPLIES 0813240255171517(A) 260.78 101.2200.42175COFFEE SUPPLIES 0716240240191517(A) 106.60 101.2200.42175COFFE SUPPLIES 0813240255171517(A) 1,221.33 600.00 609.0000.14500082324 INVJOHNSON BROTHERS LIQUOR CO.26099861518(A)MAIN09/12/2024 48.00 609.0000.14500082324 INV26099851518(A) 234.00 609.0000.14500082324 INV26099841518(A) 1,144.00 609.0000.14500082124 INV26077011518(A) 2,079.00 609.0000.14500082124 INV26077001518(A) 122.00 609.0000.14500082224 INV26089161518(A) 102.05 609.0000.14500082224 INV26089141518(A) 544.00 609.0000.14500082224 INV26089121518(A) 715.50 609.0000.14500081524 INV26046491518(A) 238.50 609.0000.14500081524 INV26046501518(A) 1,939.50 609.0000.14500082124 INV26077021518(A) 1,056.00 609.0000.14500082124 INV26077031518(A) 90.10 609.0000.14500082224 INV26089151518(A) 80.00 609.0000.14500082224 INV26089201518(A) 962.00 609.0000.14500082224 INV26089191518(A) 620.00 609.0000.14500082324 INV26099891518(A) 248.00 609.0000.14500082824 INV/DEL26124591518(A) 188.00 609.0000.14500082324 INV/DEL26099871518(A) 1,070.00 609.0000.14500082324 INV/DEL26099881518(A) 138.50 609.0000.14500082824 INV/DEL26124561518(A) 732.50 609.0000.14500082824 INV/DEL26124571518(A) 728.00 609.0000.14500082824 INV/DEL26124551518(A) 272.00 609.0000.14500082824 INV/DEL26124581518(A) 556.20 609.0000.14500081624 INV/DEL26053271518(A) 830.52 609.0000.14500081524 INV/DEL26042931518(A) (292.32)609.0000.14500082324 INV/DEL1062981518(A) 11.20 609.9791.42199082324 INV26099861518(A) 1.40 609.9791.42199082324 INV26099851518(A) 97 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 3/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 2.80 609.9791.42199082324 INV26099841518(A) 21.01 609.9791.42199082124 INV26077011518(A) 22.40 609.9791.42199082124 INV26077001518(A) 2.80 609.9791.42199082224 INV26089161518(A) 2.80 609.9791.42199082224 INV26089141518(A) 8.41 609.9791.42199082224 INV26089121518(A) 4.20 609.9791.42199081524 INV26046491518(A) 2.80 609.9791.42199081624 INV/DEL26053271518(A) 7.00 609.9791.42199081524 INV/DEL26042931518(A) (2.80)609.9791.42199082324 INV/DEL1062981518(A) 1.40 609.9792.42199081524 INV26046501518(A) 21.00 609.9792.42199082124 INV26077021518(A) 19.60 609.9792.42199082124 INV26077031518(A) 2.80 609.9792.42199082224 INV26089151518(A) 2.80 609.9792.42199082224 INV26089201518(A) 12.60 609.9792.42199082224 INV26089191518(A) 11.20 609.9792.42199082324 INV26099891518(A) 9.80 609.9793.42199082824 INV/DEL26124591518(A) 4.20 609.9793.42199082324 INV/DEL26099871518(A) 12.61 609.9793.42199082324 INV/DEL26099881518(A) 1.40 609.9793.42199082824 INV/DEL26124561518(A) 8.41 609.9793.42199082824 INV/DEL26124571518(A) 8.41 609.9793.42199082824 INV/DEL26124551518(A) 4.20 609.9793.42199082824 INV/DEL26124581518(A) 15,250.50 122,362.06 602.9480.42900OCTOBER 2024 WASTEWATERMETROPOLITAN COUNCIL WASTEWATER00011769511519(A)MAIN09/12/2024 71.20 240.5500.42189DVD ORDERMIDWEST TAPE5059430821520(A)MAIN09/12/2024 206.88 240.5500.42189DVD ORDER5059131161520(A) 278.08 76.00 609.0000.14500082324 INVPHILLIPS WINE & SPIRITS INC68362521521(A)MAIN09/12/2024 49.60 609.0000.14500082324 INV68362531521(A) 308.00 609.0000.14500082324 INV68362511521(A) 706.25 609.0000.14500082124 INV68343511521(A) 706.25 609.0000.14500082124 INV68343531521(A) 3,360.00 609.0000.14500082124 INV68343521521(A) 616.00 609.0000.14500082324 INV/DEL68362551521(A) 99.20 609.0000.14500082324 INV/DEL68362561521(A) 60.55 609.0000.14500082324 INV/DEL68362571521(A) 264.00 609.0000.14500082324 INV/DEL68362541521(A) 1.40 609.9791.42199082324 INV68362521521(A) 98 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 4/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1.40 609.9791.42199082324 INV68362531521(A) 9.80 609.9791.42199082324 INV68362511521(A) 39.20 609.9791.42199082124 INV68343511521(A) 39.20 609.9792.42199082124 INV68343531521(A) 79.80 609.9792.42199082124 INV68343521521(A) 19.60 609.9792.42199082324 INV/DEL68362551521(A) 2.80 609.9792.42199082324 INV/DEL68362561521(A) 1.40 609.9792.42199082324 INV/DEL68362571521(A) 8.40 609.9793.42199082324 INV/DEL68362541521(A) 6,448.85 138.60 705.9970.44030MICROSOFT OFFICE 365 EXCHANGE ONLINESHI INCB184125591522(A)MAIN09/12/2024 1,122.02 609.0000.14500081524 INVSOUTHERN GLAZER'S25170911523(A)MAIN09/12/2024 340.00 609.0000.14500081524 INV25170951523(A) 102.90 609.0000.14500081524 INV25170961523(A) 49.74 609.0000.14500081524 INV25170941523(A) 159.52 609.0000.14500081524 INV25170931523(A) 846.68 609.0000.14500081524 INV25170921523(A) 308.70 609.0000.14500082224 INV25198951523(A) 396.00 609.0000.14500082224 INV25198941523(A) 264.00 609.0000.14500082224 INV25198931523(A) 158.40 609.0000.14500082224 INV25198901523(A) 544.50 609.0000.14500082224 INV25198921523(A) 171.00 609.0000.14500082224 INV25198891523(A) 1,347.69 609.0000.14500081524 INV25170971523(A) 359.90 609.0000.14500081524 INV25170791523(A) 1,536.80 609.0000.14500080824 INV25142841523(A) 106.00 609.0000.14500082224 INV/DEL25199001523(A) 237.60 609.0000.14500082224 INV/DEL25200331523(A) 69.24 609.0000.14500082224 INV/DEL25198991523(A) 306.38 609.0000.14500082924 INV/DEL25227701523(A) 124.00 609.0000.14500082224 INV/DEL25198971523(A) 158.40 609.0000.14500082224 INV/DEL25198961523(A) 996.10 609.0000.14500082924 INV/DEL25226261523(A) 426.16 609.0000.14500082224 INV/DEL25198981523(A) 254.12 609.0000.14500082224 INV/DEL25200341523(A) 71.50 609.0000.14500082224 INV/DEL25200351523(A) 719.68 609.0000.14500082924 INV/DEL25226251523(A) 616.08 609.0000.14500082224 INV/DEL25198911523(A) 1,315.53 609.0000.14500081524 INV/DEL25170891523(A) 7.68 609.9791.42199082224 INV25198951523(A) 6.40 609.9791.42199082224 INV25198941523(A) 99 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 5/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 14.08 609.9791.42199082224 INV25198931523(A) 2.56 609.9791.42199082224 INV25198901523(A) 14.08 609.9791.42199082224 INV25198921523(A) 1.28 609.9791.42199082224 INV25198891523(A) 2.56 609.9791.42199081524 INV25170791523(A) 10.24 609.9791.42199080824 INV25142841523(A) 2.56 609.9791.42199082224 DEL25198881523(A) 11.52 609.9791.42199082224 INV/DEL25198911523(A) 21.76 609.9791.42199081524 INV/DEL25170891523(A) 17.28 609.9792.42199081524 INV25170911523(A) 7.68 609.9792.42199081524 INV25170951523(A) 2.56 609.9792.42199081524 INV25170961523(A) 0.43 609.9792.42199081524 INV25170941523(A) 1.49 609.9792.42199081524 INV25170931523(A) 8.96 609.9792.42199081524 INV25170921523(A) 21.76 609.9792.42199081524 INV25170971523(A) 2.56 609.9792.42199082224 INV/DEL25199001523(A) 0.96 609.9792.42199082224 INV/DEL25198991523(A) 1.28 609.9792.42199082224 INV/DEL25198971523(A) 2.56 609.9792.42199082224 INV/DEL25198961523(A) 5.12 609.9792.42199082924 INV/DEL25226261523(A) 10.24 609.9792.42199082224 INV/DEL25198981523(A) 11.84 609.9792.42199082924 INV/DEL25226251523(A) 3.84 609.9793.42199082224 INV/DEL25200331523(A) 7.68 609.9793.42199082924 INV/DEL25227701523(A) 6.40 609.9793.42199082224 INV/DEL25200341523(A) 1.28 609.9793.42199082224 INV/DEL25200351523(A) 13,317.28 183,157.44 603.9510.42910REFUSE & RECYCLING 0724WALTERS RECYCLING & REFUSE INC.00081137761524(A)MAIN09/12/2024 48,481.97 603.9510.42920REFUSE & RECYCLING 072400081137761524(A) 442.05 603.9510.42930REFUSE & RECYCLING 072400081137761524(A) 232,081.46 106.00 609.0000.14500082224 INV56 BREWING LLC5626960200239MAIN09/12/2024 4,634.93 701.9950.44020ANNUAL PM & DOOR REPAIRS-MSCA DYNAMIC DOOR CO INC22407101200240MAIN09/12/2024 90.00 101.5129.44020PEST CONTROL JMP 0824ADAM'S PEST CONTROL, INC3972349200241MAIN09/12/2024 90.00 240.5500.44020PEST CONTROL LIB 08243972350200241 180.00 5,697.50 101.3100.440002024 CRACK SEALINGALLIED BLACKTOP COMPANY INC11962200242MAIN09/12/2024 100 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 6/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 3,717.48 240.5500.44030SIRSI ILS OPERATING COSTS 2024 (Q1)ANOKA COUNTY LIBRARY1730200243MAIN09/12/2024 3,717.48 240.5500.44030SIRSI ILS OPERATING COSTS 2024 (Q2)1731200243 7,434.96 250.00 101.2100.44330SWAT NEGOTIATOR FEESANOKA COUNTY SHERIFFS DEPT081524200244MAIN09/12/2024 22.50 101.2100.42172EMBROIDERYASPEN MILLS, INC.338376200245MAIN09/12/2024 122.95 101.2100.42172JACKET, EMBROIDERY338291200245 40.45 101.2100.42172SHIRT, EMBROIDERY, PATCHES338504200245 213.93 101.2100.42172BOOTS, EAR MOLD338644200245 70.50 101.2100.42172SHIRT, PATCHES338646200245 15.00 101.2100.42172BODY CAM CLIP338647200245 485.33 134.00 101.1940.44000MAIN ENTRY THRESHOLD REPAIR-590 40TH AVEASSURED SECURITY INC237265200246MAIN09/12/2024 139.00 101.2100.44000GUN LOCKER BROKEN LOCK237267200246 2,023.36 101.3121.44000EXTRA PADLOCKS - SHOP REKEYC123203200246 66.00 701.9950.42171KEYSC123100200246 2,362.36 172.32 240.5500.42180BOOK ORDERBAKER & TAYLOR2038494678200247MAIN09/12/2024 451.26 240.5500.42180BOOK ORDER2038502870200247 723.67 240.5500.42180BOOK ORDER2038518703200247 (17.73)240.5500.42180CREDIT MEMO (RETURNED ITEM-2038382332)0003301848200247 1,329.52 195.00 101.1610.43045COUNCIL MATTERS 0724BARNA GUZY & STEFFEN LTD285674200248MAIN09/12/2024 2,858.95 701.0000.141101000 GAL FYED DIESEL FUELBEAUDRY OIL & SERVICE INC.2672750200249MAIN09/12/2024 2,065.00 225.9844.43050LEGAL - COMCAST FRANCHISE 0824BRADLEY LAW LLC23824200250MAIN09/12/2024 49.93 101.0000.20810REFUND DAMAGE DEPOSIT LESS SECURITYCASTILLO/RAUL083124200251MAIN09/12/2024 735.16 101.0000.34781REFUND DAMAGE DEPOSIT LESS SECURITY083124200251 785.09 66.42 609.9791.43210763 572-2695CENTURYLINK7635722695200252MAIN09/12/2024 128.00 240.5500.420302024 FALL EVENTS CALENDAR (200)CHURCH OFFSET PRINTING INC137068200253MAIN09/12/2024 120.77 101.5129.44020MOPS, MATS JPM 090324CINTAS INC4203837233200254MAIN09/12/2024 63.00 101.5129.44020BEER LINE CLEANING 0924CLEAN BEVERAGE LINE24-HALL-9200255MAIN09/12/2024 23,089.20 212.3190.45185.24012024 RECLAMITE PROJECT 2401CORRECTIVE ASPHALT MATERIALS, LLC24083200256MAIN09/12/2024 23,089.20 430.3100.45185.24012024 RECLAMITE PROJECT 240124083200256 101 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 7/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 46,178.40 248.64 609.0000.14500082824 INVCRYSTAL SPRINGS ICE LLC1091200257MAIN09/12/2024 117.04 609.0000.14500082124 INV1003200257 344.56 609.0000.14500082624 INV1051200257 203.34 609.0000.14500082824 INV1090200257 420.24 609.0000.14500090524 INV/DEL1201200257 127.36 609.0000.14500090524 INV/DEL1200200257 82.16 609.0000.14500082924 INV/DEL1104200257 4.00 609.9791.42199082624 INV1051200257 4.00 609.9791.42199090524 INV/DEL1201200257 4.00 609.9791.42199082924 INV/DEL1104200257 4.00 609.9792.42199082824 INV1091200257 4.00 609.9793.42199082824 INV1090200257 4.00 609.9793.42199090524 INV/DEL1200200257 1,567.34 976.25 101.1110.44376MOVIE IN THE PARK 091324CURBSIDE PRODUCTIONS LLC219200258MAIN09/12/2024 414.00 609.0000.14500082124 INVDANGEROUS MAN BREWING CO LLCIN-4988200259MAIN09/12/2024 80.93 240.5500.42171BOOK TAPE, BOOK CLEANER, STAMPER, BOOKMARKSDEMCO, INC.7526976200260MAIN09/12/2024 2,500.00 408.6414.43050HAZARDOUS MATERIAL REMOVAL 4416 CENTRAL AVEDENNIS ENVIRONMENTAL OPERATIONS10116200261MAIN09/12/2024 799.00 609.9791.43420AD: FREQUENCE/GEO/DISP/PREROLL 090124ECM PUBLISHERS INC1014524200262MAIN09/12/2024 235.00 609.9791.43420AD: STREAMING AUDIO 0901241014525200262 629.00 609.9792.43420AD: FREQUENCE/GEO/DISP/PREROLL 0901241014524200262 185.00 609.9792.43420AD: STREAMING AUDIO 0901241014525200262 272.00 609.9793.43420AD: FREQUENCE/GEO/DISP/PREROLL 0901241014524200262 80.00 609.9793.43420AD: STREAMING AUDIO 0901241014525200262 2,200.00 13,500.00 101.2100.43050LEADERSHIP DEVELOPMENT/TEAM TRAININGETHICAL LEADERS IN ACTION INC1844200263MAIN09/12/2024 57.15 601.9600.43050CALL OUT TICKETSGOPHER STATE ONE CALL INC4080310200264MAIN09/12/2024 57.15 602.9600.43050CALL OUT TICKETS4080310200264 57.15 604.9600.43050CALL OUT TICKETS4080310200264 171.45 888.49 609.0000.14500082624 INVGREAT LAKES COCA-COLA DISTRBTN42997257018200265MAIN09/12/2024 1,346.06 609.0000.14500081924 INV 42880380013200265 2,234.55 739.15 609.0000.14500082324 INVHOHENSTEINS INC746052200266MAIN09/12/2024 102 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 8/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 187.55 609.0000.14500083024 INVHOHENSTEINS INC748298200267MAIN09/12/2024 2,775.70 609.0000.14500082324 INV746054200267 2,963.25 445.00 883.5500.43050CLAY TURTLES 082424HOLT/ERIN082424200268MAIN09/12/2024 (0.47)101.0000.20815GLOVES, SHARPIES, TOILET BOWL CLEANERINNOVATIVE OFFICE SOLUTIONS LLCIN4610490200269MAIN09/12/2024 (0.07)101.0000.20815GLOVESIN4614747200269 2.58 101.1940.42000HILIGHTERSIN4598678200269 16.82 101.1940.42000EXPO MARKERS, SHEET PROTECTORSIN4619025200269 7.11 609.9791.42000GLOVES, SHARPIES, TOILET BOWL CLEANERIN4610490200269 22.81 609.9792.42171GLOVES, SHARPIES, TOILET BOWL CLEANERIN4610490200269 8.18 609.9792.42171GLOVESIN4614747200269 19.40 609.9793.42171GLOVES, SHARPIES, TOILET BOWL CLEANERIN4610490200269 76.36 ** VOIDED **MUSIC IN THE PARK 082824IPSO FACTO082824200270MAIN09/12/2024 234.20 701.9950.44000REPLACE STAIRWAY BALLAST-PW J. BECHER & ASSOC INC2413072-F200271MAIN09/12/2024 243.86 701.9950.44000PERMIT FEES 040124-0627242413655-F200271 478.06 303.00 240.5500.42181USED CAR GUIDE-MIDWEST 1024-0925J.D. POWER AND ASSOCIATESORDUS300453200272MAIN09/12/2024 440.00 272.2100.42010OVAL LOOP PUSH BUTTON SWIVELSJP ENTERPRISES INC24-23189200273MAIN09/12/2024 775.00 604.9600.44000PLANT MGMT-SILVE LAKELANDBRIDGE ECOLOGICAL, INC.2654200274MAIN09/12/2024 91,370.00 884.9940.415102024 WORKERS COMP INSTALLMENT #3LEAGUE OF MN CITIES INS TRUST080524200275MAIN09/12/2024 1,454.37 101.2100.43250TRANSLATION SVCS 0824LIONBRIDGE TECHNOLOGIES, LLC64205200276MAIN09/12/2024 391.98 101.5129.44020DACT LINE ISSUE, BATTERY REPLACEMENTLVC COMPANIES INC147986200277MAIN09/12/2024 251.24 240.5500.44000COPY MAINT 081524-091424MARCO, INCINV12822261200278MAIN09/12/2024 1,440.00 101.2100.43050THERAPY SESSIONS 0824MARIE RIDGEWAY LICSW LLC2872200279MAIN09/12/2024 1,250.00 101.2100.43050PUBLIC SAFETY ASSESSMENTSMARTIN-MCALLISTER INC16340200280MAIN09/12/2024 21.88 101.2100.420003V LITHIUM BATTERIESMENARDS CASHWAY LUMBER-FRIDLEY14316200281MAIN09/12/2024 31.48 101.2100.42171LOCTITE THREADLOCKER 14578200281 27.82 101.2200.42171LAUNDRY DET, CURTAIN ROD, JAR, WALL CUP BRKT14427200281 133.95 101.3100.42171LED LIGHT KIT13215200281 19.65 201.2400.42171CABLE TIES, COMMAND STRIPS, DUCT TAPE12322200281 184.90 603.9530.42171ORGANIC BUCKETS 14363200281 419.68 103 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 9/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 321.00 101.2100.44030IT SUPPORT 0924METRO-INET2182200282MAIN09/12/2024 156,186.64 601.9400.42990WATER PURCHASE 0824MINNEAPOLIS FINANCE DEPT.090524200283MAIN09/12/2024 15,795.00 601.9600.44320070124-093024 CONN FEEMN DEPT OF HEALTH081524200284MAIN09/12/2024 128.00 601.9600.44390CLASS D LICENSE: GRANS, FISH, KNOPIK, CLASS B- HOPKINS100324200284 32.00 601.9600.44390CLASS B LICENSE LUND100324200284 15,955.00 645.00 101.2100.43105PIT HYBRID DRIVING COURSE MN HIGHWAY SAFETY & RESEARCH337900-11182200285MAIN09/12/2024 525.00 601.9600.43105LINE TRACING 092424MN RURAL WATER ASSOCIATION082724200286MAIN09/12/2024 525.00 601.9600.43105HYDRANT REPAIR 092524082724200286 1,050.00 59.00 101.0000.20810REFUND DAMAGE DEPOSIT LESS SECURITYMOORE/TANYA083024200287MAIN09/12/2024 726.09 101.0000.34781REFUND DAMAGE DEPOSIT LESS SECURITY083024200287 785.09 34,775.00 101.6102.440002024 TREE REMOVAL 042824NICK'S TREE SERVICE INC21-5200288MAIN09/12/2024 5,180.00 101.6102.44000TREE REMOVAL 061424NICK'S TREE SERVICE INC1070200289MAIN09/12/2024 65,925.00 408.6414.43050DEMOLITION 941 44TH AVE, 3951-3953 CENTRAL AVENITTI ROLLOFF SERVICES INC62534200290MAIN09/12/2024 4.29 240.5500.42171ACRYLIC PAINTSOFFICE DEPOT377120493001200291MAIN09/12/2024 128.00 609.0000.14500082824 INVOLIPHANT BREWING LLCIN-1503200292MAIN09/12/2024 2,316.00 609.0000.14500082824 INVPAUSTIS & SONS WINE COMPANY245514200293MAIN09/12/2024 (100.00)609.0000.14500080124 INV243241200293 (183.00)609.0000.14500081324 INV244230200293 (1.50)609.9791.42199081324 INV244230200293 36.00 609.9792.42199082824 INV245514200293 (1.50)609.9792.42199080124 INV243241200293 2,066.00 13.78 101.1110.43210083124 -10010429POPP.COM INC992846980200294MAIN09/12/2024 13.78 101.1320.43210083124 -10010429992846980200294 13.78 101.1510.43210083124 -10010429992846980200294 101.65 101.1940.43210083124 -10010429992846980200294 12.85 101.5000.43210083124 -10010429992846980200294 56.80 101.5129.43210083124 -10010429992846980200294 13.78 204.6314.43210083124 -10010429992846980200294 13.78 720.9980.43210083124 -10010429992846980200294 240.20 104 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 10/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 180.00 101.3121.43250DATA PLAN 0824PRECISE MRM LLCIN200-1049991200295MAIN09/12/2024 60.00 101.5200.43250DATA PLAN 0824IN200-1049991200295 30.00 601.9600.43250DATA PLAN 0824IN200-1049991200295 30.00 602.9600.43250DATA PLAN 0824IN200-1049991200295 300.00 (0.59)101.0000.20815083124 COOLER RENTALSPREMIUM WATERS INC310306183200296MAIN09/12/2024 (0.30)101.0000.20815083124 COOLER RENTALS310306184200296 (0.30)101.0000.20815083124 COOLER RENTAL310306185200296 9.23 609.9791.42171083124 COOLER RENTALS310306183200296 19.44 609.9791.42171090324 WATER310294788200296 19.44 609.9792.42171082924 WATER310290854200296 4.62 609.9792.42171083124 COOLER RENTALS310306184200296 4.62 609.9793.42171083124 COOLER RENTAL310306185200296 9.72 609.9793.42171090324 WATER310294790200296 65.88 333.00 609.0000.14500082724 INVPRYES BREWING COMPANY LLCW-82271200297MAIN09/12/2024 160.18 212.3190.44000SIGNAL SERVICE STINSON & 39TH AVE 0124-0624RAMSEY COUNTYPUBW-021214200298MAIN09/12/2024 235.40 609.0000.14500082124 INV RED BULL DISTRIBUTION CO INC2019534003200299MAIN09/12/2024 409.00 240.5500.42171BIBLIOTHECA RFID TAGSREGENTS OF UNIVERSITY OF MN2170001277200300MAIN09/12/2024 183.75 101.3121.44030GIS COMPUTER SOFTWARE 0724-0924RESPEC INCINV-0724-018200301MAIN09/12/2024 183.75 101.5200.44030GIS COMPUTER SOFTWARE 0724-0924INV-0724-018200301 621.25 101.6102.44030GIS COMPUTER SOFTWARE 0724-0924INV-0724-018200301 437.50 601.9600.44030GIS COMPUTER SOFTWARE 0724-0924INV-0724-018200301 437.50 602.9600.44030GIS COMPUTER SOFTWARE 0724-0924INV-0724-018200301 621.25 604.9600.44030GIS COMPUTER SOFTWARE 0724-0924INV-0724-018200301 2,485.00 17.90 101.2100.44000SHREDDING 081924ROHN INDUSTRIES INC0030560200302MAIN09/12/2024 18.85 101.2200.44000SHREDDING 0819240030560200302 36.75 1,396.00 228.6317.44000SWEEPING - VAN BUREN RAMPRTD POWER WASHING, INC8-VB200303MAIN09/12/2024 79.96 101.1940.44020PREVENT MAINT 0824 - 590 40TH AVE SCHINDLER ELEVATOR CORP INC8106674377200304MAIN09/12/2024 63.00 101.5040.44200REFUND ABSOLUTELY ELVIS BOAT CRUISESCOTT/PAT6154200305MAIN09/12/2024 3,804.00 603.9510.42910BULK PICKUP 081924-083024SHOREVIEW HUNKS LLCBP018-2024200306MAIN09/12/2024 1,602.00 603.9510.42920BULK PICKUP 081924-083024BP018-2024200306 9,878.75 603.9510.42930YARD WASTE PICKUP 082624-083024YW022-2024200306 105 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 11/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 209.00 603.9540.43050BULK PICKUP 081924-083024BP018-2024200306 15,493.75 245.06 101.1940.42000COPY PAPER, TONER, CUPS, NAPKINS, KLEENEX, CLOROX WIPESSTAPLES ADVANTAGE6009886053200307MAIN09/12/2024 90.73 101.1940.42171COPY PAPER, TONER, CUPS, NAPKINS, KLEENEX, CLOROX WIPES6009886053200307 335.79 235.00 609.0000.14500082124 INVSTEEL TOE BREWING LLC56729-A200308MAIN09/12/2024 284.50 101.2100.42172CAPTAIN BADGESSUN BADGE COMPANY INC419956200309MAIN09/12/2024 90,519.98 431.5200.45150LITER CAB & CHASSIS UPFIT, ACCESSORIES #0255SUREFITTERS77097200310MAIN09/12/2024 48.00 101.5129.42171UNINAL BLOCKSTRIO SUPPLY COMPANY INC937597200311MAIN09/12/2024 31.18 101.5129.42171FORKS938550200311 365.43 240.5500.42171SOAP, MOP, TP, TOWELS937796200311 444.61 389.61 609.9792.44000BALER REPAIR - TV2VER-TECH INCINV723139200312MAIN09/12/2024 160.91 101.3100.43211070124 342019817-00001VERIZON WIRELESS9967936446200313MAIN09/12/2024 154.54 101.3121.43211070124 342019817-000019967936446200313 154.54 101.5200.43211070124 342019817-000019967936446200313 41.23 101.6102.43211070124 342019817-000019967936446200313 301.05 601.9600.43211070124 342019817-000019967936446200313 301.05 602.9600.43211070124 342019817-000019967936446200313 20.61 603.9520.43211070124 342019817-000019967936446200313 20.62 603.9530.43211070124 342019817-000019967936446200313 48.44 604.9600.43211070124 342019817-000019967936446200313 43.44 701.9950.43211070124 342019817-000019967936446200313 41.23 705.9970.43211070124 342019817-000019967936446200313 1,287.66 545.14 101.2200.43211082524 586753132-00001VERIZON WIRELESS9972364123200314MAIN09/12/2024 120.67 609.9791.44020090324 MOPS,MATS,TOWELSVESTIS SERVICES. LLC2500516698200315MAIN09/12/2024 120.67 609.9791.44020082724 MOPS,MATS,TOWELS2500513006200315 135.10 609.9792.44020082924 MOPS,MATS,TOWELS2500514548200315 77.91 609.9793.44020082924 MOPS,MATS,TOWELS2500514415200315 454.35 290.00 101.1940.44020ANNUAL FIRE ALARM INSPECTION-590 40THVIKING AUTOMATIC SPRINKLER1025-F369587200316MAIN09/12/2024 268.75 101.2100.44020ANNUAL FIRE SPRINKLER INSPECTION-PS1025-F369942200316 268.75 101.2200.44020ANNUAL FIRE SPRINKLER INSPECTION-PS1025-F369942200316 395.00 101.5129.44020ANNUAL FIRE ALARM INSPECTION-JPM1025-F370886200316 106 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 12/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 415.00 101.5129.44020ANNUAL FIRE SPRINKER INSPECTION-MURZYN HALL1025-F369950200316 415.00 240.5500.44020ANNUAL FIRE SPRINKLER INSPECTION-LIBRARY1025-F369946200316 155.00 240.5500.44020ANNUAL EMERENCY LIGHTS-LIB1025-F370883200316 415.00 609.9791.44020ANNUAL FIRE SPRINKLER INSPECTION-TV11025-F369939200316 205.00 609.9791.44020ANNUAL FIRE ALARM INSPECTION-TV11025-F370884200316 415.00 609.9792.44020ANNUAL FIRE SPRINKLER INSPECTION-TV21025-F369943200316 165.00 609.9792.44020ANNUAL FIRE ALARM INSPECTION-TV21025-F370885200316 365.00 701.9950.44020ANNUAL FIRE ALARM INSPECTION-PW1025-F369573200316 3,772.50 642.77 609.0000.14500082824 INV/DELVINOCOPIA INC0357099-IN200317MAIN09/12/2024 14.00 609.9792.42199082824 INV/DEL0357099-IN200317 656.77 1,066.15 603.9530.42920RECYCLE ROLL OFF 050224-050824WASTE MANAGEMENT OF WI-MN INC9754982-0500-7200318MAIN09/12/2024 529.00 701.9950.44020BIRD CONTROL-MSCWILDLIFE MANAGEMENT SRVCS INC109689200319MAIN09/12/2024 9.62 101.3160.4381051-4159572-0XCEL ENERGY (N S P)1127368298200320MAIN09/12/2024 10.68 101.3160.4381051-0013562395-21127368386200320 2,165.13 101.5129.4381051-4350334-81127365832200320 1,173.63 601.9600.4381051-0012949181-31126861112200320 3,359.06 220.97 601.9600.43810SOLAR SUBSCRIPTION 0724XCEL ENERGY SOLUTIONS003621200321MAIN09/12/2024 262.76 601.9600.43810SOLAR SUBSCRIPTION 0724003657200321 483.73 177.14 701.0000.14120FUEL FILTER - INVENTORYZIEGLER INCINV001578318200322MAIN09/12/2024 2,000.00 101.1110.44376MUSIC IN THE PARK 082824GREGORY MCFARLANE091624200323MAIN09/16/2024 1,392.41 101.2100.42010FULL SIZE CLEARING TRAP,SHIPPINGWELLS FARGO CREDIT CARD0600191-IN1525(E)MAIN09/18/2024 (43.32)101.2100.42010RETURN-MASTER LOCKS112-0459163-43098271525(E) (300.00)101.2100.43105REFUND BCA CONF REGIST-K SCHOSTAG481531525(E) (74.00)101.2100.43105PARTIAL REFUND-MEMBERSHIP97238019141525(E) (10.50)101.5040.42170RETURN-PHOTO PROP FOR BINGO EVENT111-7624355-91450691525(E) (399.85)603.9530.42171REFUND-ORGANIC BUCKETS84285 22 20061525(E) 564.74 96.85 101.2100.42010KYBRD WRIST REST,FOOTREST,WIRELESS MOUSE WELLS FARGO CREDIT CARD112-5511891-75986281526(E)MAIN09/18/2024 61.75 101.2100.42000AIR PURIFIER AND FILTERWELLS FARGO CREDIT CARD112-1699957-16026611527(E)MAIN09/18/2024 294.99 101.2100.42010AIR PURIFIER AND FILTER112-1699957-16026611527(E) 356.74 107 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 13/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 60.00 101.2100.431052024 FALL SAFETY AND LOSS CONTROL WORKSHOPWELLS FARGO CREDIT CARD4094111528(E)MAIN09/18/2024 22.40 101.2100.42175KOOLAID POUCHES-BIKE RODEOWELLS FARGO CREDIT CARD02060Q1529(E)MAIN09/18/2024 1,540.00 101.2100.43105IACP 2024 CONF-NOLL,MARKHAM,VAUGHNWELLS FARGO CREDIT CARD94331530(E)MAIN09/18/2024 2,273.85 101.2100.43320FLIGHTS-IACP CONF MARKHAM,NOLL,VAUGHNWELLS FARGO CREDIT CARDHC4E7V1531(E)MAIN09/18/2024 78.00 101.2100.44030TIME IQ SUBSC 0806-090524WELLS FARGO CREDIT CARD20240806-0007231532(E)MAIN09/18/2024 3,650.00 101.2100.44100RENTAL-2 SECURITY CAMERA TRAILERS (2 MONTHS)WELLS FARGO CREDIT CARD15239011533(E)MAIN09/18/2024 100.70 101.2100.42175LUNCH INTERVIEW-OFFICERWELLS FARGO CREDIT CARD240808-13-81534(E)MAIN09/18/2024 659.88 101.5000.44030CREATIVE CLOUD 24-DEANNAWELLS FARGO CREDIT CARD28380911221535(E)MAIN09/18/2024 4.50 101.0000.11500FRAUD CHARGE WINDSCHITL CC 08/05/24WELLS FARGO CREDIT CARD081424 CC KW1536(E)MAIN09/18/2024 46.32 101.1110.44376MOVIES IN THE PARKWELLS FARGO CREDIT CARD113-8156102-61074601537(E)MAIN09/18/2024 319.93 101.1320.44374SUMMER LUNCHEON PRIZES & SUPPLIESWELLS FARGO CREDIT CARD113-0443366-33914361538(E)MAIN09/18/2024 14.95 101.1320.44374SUMMER LUNCHEON PRIZEWELLS FARGO CREDIT CARD113-6899265-52242091539(E)MAIN09/18/2024 109.53 101.1320.44374POP,WATER-EMPLOYEE LUNCHEONWELLS FARGO CREDIT CARD00798Q1540(E)MAIN09/18/2024 26.50 225.9844.44030MAILCHIMP SUBSC - JULY 2024WELLS FARGO CREDIT CARDMC198340941541(E)MAIN09/18/2024 25.50 101.1110.42171MITCH FORNEY NAMEPLATE-COUNCIL CHAMBERSWELLS FARGO CREDIT CARD174991542(E)MAIN09/18/2024 40.50 101.1110.42171CHIRPICH & HANSEN NAMEPLATES-COUNCIL CHAMBERSWELLS FARGO CREDIT CARD173271543(E)MAIN09/18/2024 11.98 225.9844.44330PARKING-MAGC NORTHERN LIGHTS AWARDS-WRWELLS FARGO CREDIT CARD921893681544(E)MAIN09/18/2024 29.60 720.9980.44030KEEPER LICENSE PRORATED X2 USERWELLS FARGO CREDIT CARD82M5C-0833699031545(E)MAIN09/18/2024 23.19 101.1110.42011USB C TO DISPLAY PORT - 6.6 FTWELLS FARGO CREDIT CARD111-3683153-74586051546(E)MAIN09/18/2024 39.99 720.9980.420115 PORT MANAGED SMALL SWITCH FOR ITWELLS FARGO CREDIT CARD111-3812887-75290001547(E)MAIN09/18/2024 498.99 720.9980.4200010-PACK HPE LTO 7 ULTRIUM C7977A 6TB/15TB DATA CARTRIDGEWELLS FARGO CREDIT CARD111-4029968-81722691548(E)MAIN09/18/2024 659.88 720.9980.44030CREATIVE CLOUD ALL APPS 100GB - 2024-25WELLS FARGO CREDIT CARD28364278761549(E)MAIN09/18/2024 24.55 101.1410.42175WATER AND CANDY-ELECTION JUDGES WELLS FARGO CREDIT CARD01335Q1550(E)MAIN09/18/2024 123.07 101.1410.42175SNACKS-ELECTION JUDGES 081424 PRIM ELECWELLS FARGO CREDIT CARD553699195991382533471551(E)MAIN09/18/2024 42.00 101.1320.42171BUISNESS CARDS-AARON CHIRPICH,MITCH FORNEYWELLS FARGO CREDIT CARD109401552(E)MAIN09/18/2024 37.00 201.2400.42171BUISNESS CARDS-AARON CHIRPICH,MITCH FORNEY109401552(E) 79.00 60.84 101.1320.42171NAME TAGS-MITCH FORNEY,AARON CHIRPICHWELLS FARGO CREDIT CARD109641553(E)MAIN09/18/2024 30.42 201.2400.42171NAME TAGS-MITCH FORNEY,AARON CHIRPICH109641553(E) 108 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 14/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 91.26 (5.21)101.0000.20815TREATS-072224 CITY COUNCIL MTG RCPTNWELLS FARGO CREDIT CARD0000121554(E)MAIN09/18/2024 81.03 101.1110.42175TREATS-072224 CITY COUNCIL MTG RCPTN0000121554(E) 75.82 550.00 101.1410.43050INTERNET 091624-091625WELLS FARGO CREDIT CARD357961555(E)MAIN09/18/2024 694.78 101.1110.42171RPLCMNT FLAG POLES-COUNCIL CHAMBERSWELLS FARGO CREDIT CARD3306083761556(E)MAIN09/18/2024 22.78 101.1110.42171NEW SISTER CITY FLAG-COUNCIL CHAMBERS WELLS FARGO CREDIT CARD1971557(E)MAIN09/18/2024 10,960.00 431.2200.45180MILWAUKEE TOOLS - LOOSE EQUIPMENT FOR AERIAL 6WELLS FARGO CREDIT CARDH2802-1863511558(E)MAIN09/18/2024 645.00 101.2200.43320LODGING-2024 AMEM OBRIENWELLS FARGO CREDIT CARD6773221559(E)MAIN09/18/2024 645.00 101.2200.43320LODGING-2024 AMEM MATTSONWELLS FARGO CREDIT CARD6773191560(E)MAIN09/18/2024 645.00 101.2200.43320LODGING-2024 AMEM THOMPSONWELLS FARGO CREDIT CARD6772051561(E)MAIN09/18/2024 645.00 101.2200.43320LODGING-2024 AMEM PETERSONWELLS FARGO CREDIT CARD6773121562(E)MAIN09/18/2024 92.64 101.2200.42175EMPLOYEE LUNCH MEETINGWELLS FARGO CREDIT CARD240808-13-31563(E)MAIN09/18/2024 91.07 101.2200.42171HOOK & LOOP STRAPSWELLS FARGO CREDIT CARD91092415921564(E)MAIN09/18/2024 19.98 240.5500.44375LIBRARY CARD POUCHES-VOLUNTEER RECOGNITIONWELLS FARGO CREDIT CARD114-6083357-41626001565(E)MAIN09/18/2024 63.94 240.5500.42011PUBLIC COMPUTER HEADPHONES (X10)WELLS FARGO CREDIT CARD113-3848215-53418491566(E)MAIN09/18/2024 (0.27)101.0000.20815VOLUNTEER RECOGNITION GIFTWELLS FARGO CREDIT CARD00146Q1567(E)MAIN09/18/2024 15.74 240.5500.44375VOLUNTEER RECOGNITION GIFT00146Q1567(E) 15.47 (0.39)101.0000.20815COOKIES,SNACKS,FRUIT SNACKSWELLS FARGO CREDIT CARD02396Q1568(E)MAIN09/18/2024 28.06 883.5500.42170COOKIES,SNACKS,FRUIT SNACKS02396Q1568(E) 27.67 85.00 225.9844.44330MAGC MEMBERSHIP RENEWAL - WATSONWELLS FARGO CREDIT CARD019291569(E)MAIN09/18/2024 43.57 101.2200.42000OFFICE CHAIR FOOT REST,SEAT CUSHIONWELLS FARGO CREDIT CARD112-2179913-98330451570(E)MAIN09/18/2024 29.90 101.2200.42000OFFICE CHAIR LUMBAR SUPPORT CUSHIONWELLS FARGO CREDIT CARD112-2179913-98330451571(E)MAIN09/18/2024 18.98 101.2200.42000PORTABLE DESK LAMPWELLS FARGO CREDIT CARD112-9581890-42802301572(E)MAIN09/18/2024 16.49 101.2200.42000COMFORTERS, SHEETS, COLOR PRINTER PAPERWELLS FARGO CREDIT CARD112-08388723-66722241573(E)MAIN09/18/2024 118.24 101.2200.42171COMFORTERS, SHEETS, COLOR PRINTER PAPER112-08388723-66722241573(E) 134.73 109 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 15/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 50.00 101.2200.44330NFSA MEMBERSHIP FEE MPWELLS FARGO CREDIT CARDINV-42754-G4S3L91574(E)MAIN09/18/2024 100.00 201.2400.44300BUSINESS JOURNAL SUBSCRIPTIONWELLS FARGO CREDIT CARD073124 TBJ1575(E)MAIN09/18/2024 19.90 201.2400.42010LAPTOP COOLING PAD-CITY PLANNERWELLS FARGO CREDIT CARD114-8547192-96234451576(E)MAIN09/18/2024 64.08 201.2400.44300DIGITAL ACCESS 0124-0524WELLS FARGO CREDIT CARD135574511577(E)MAIN09/18/2024 370.24 201.2400.44300YRLY APER AND ONLINE SUBSCRIPTIONWELLS FARGO CREDIT CARD136036481578(E)MAIN09/18/2024 75.00 101.2100.43105DMTG ONLINE RECERTIFICATION TRAINING NOLLWELLS FARGO CREDIT CARD362431579(E)MAIN09/18/2024 375.00 101.2100.43105DMT-G TRAINING-PIEHNWELLS FARGO CREDIT CARD362731580(E)MAIN09/18/2024 130.98 101.5200.42282PARKS-CLEAR GASWELLS FARGO CREDIT CARD90333571581(E)MAIN09/18/2024 21.41 720.9980.42011UGREEN 5 IN 1 USB HUB-NEW IT STAFFWELLS FARGO CREDIT CARD111-2241531-78858201582(E)MAIN09/18/2024 36.80 720.9980.42000LABEL PRINTER,LAPTOP CART-SERVER ROOM,RCK DPTH EXTDRWELLS FARGO CREDIT CARD111-6475436-75930061583(E)MAIN09/18/2024 158.39 720.9980.42010LABEL PRINTER,LAPTOP CART-SERVER ROOM,RCK DPTH EXTDR111-6475436-75930061583(E) 469.07 720.9980.42012LABEL PRINTER,LAPTOP CART-SERVER ROOM,RCK DPTH EXTDR111-6475436-75930061583(E) 664.26 7.99 101.2100.42011MINI HDMI ADPATER-DRONE CONTROLLERWELLS FARGO CREDIT CARD111-5486896-80402151584(E)MAIN09/18/2024 44.91 720.9980.42010STORAGE BINS FOR IT WORKROOMWELLS FARGO CREDIT CARD00835Q1585(E)MAIN09/18/2024 147.97 101.1320.42011POWER ADAPTER,WRELSS MOUSE-HR DIRECTORWELLS FARGO CREDIT CARD20096466243601586(E)MAIN09/18/2024 2,583.99 720.9980.42011XPS 16 9640 LAPTOP-NEW IT TECHNICIANWELLS FARGO CREDIT CARD20096333764461587(E)MAIN09/18/2024 60.00 720.9980.44030CHATGPT SUBSC 2 SEATS 0724-082324WELLS FARGO CREDIT CARD69ACA837-00011588(E)MAIN09/18/2024 69.00 101.2100.42012REPLACEMENT HDMI CONVERTER-ROLL CALLWELLS FARGO CREDIT CARD11079361591589(E)MAIN09/18/2024 25.93 720.9980.44030PROJECT MGMT SOFTWARE,1 USER PRORATEDWELLS FARGO CREDIT CARDT9011111271-0814241590(E)MAIN09/18/2024 1,078.00 101.2100.42011LASERJET PRINTERS-DETENTION AND CHIEFWELLS FARGO CREDIT CARD11073607361591(E)MAIN09/18/2024 131.61 101.1410.42171HAND SANITIZER, ELECTION SUPPLIESWELLS FARGO CREDIT CARD113-9833523-73098251592(E)MAIN09/18/2024 23.20 201.2400.42171HAND SANITIZER, ELECTION SUPPLIES113-9833523-73098251592(E) 154.81 3.88 720.9980.42171KEY RING TAGSWELLS FARGO CREDIT CARD113-4412084-64410611593(E)MAIN09/18/2024 48.45 101.1410.42171STEVIA, EXTENSION CORDSWELLS FARGO CREDIT CARD113-8310024-62786201594(E)MAIN09/18/2024 11.26 101.1940.42175STEVIA, EXTENSION CORDS113-8310024-62786201594(E) 59.71 15.99 101.1410.42171LENS WIPES, HAND SANITIZERWELLS FARGO CREDIT CARD113-9931696-90970241595(E)MAIN09/18/2024 10.65 101.1940.42171LENS WIPES, HAND SANITIZER113-9931696-90970241595(E)110 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 16/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 26.64 41.98 609.9792.42171DESK FANSWELLS FARGO CREDIT CARD113-5348902-50234651596(E)MAIN09/18/2024 10.51 101.1410.42171TEA, ELECTION SUPPLIESWELLS FARGO CREDIT CARD01924Q1597(E)MAIN09/18/2024 19.18 101.1940.42175TEA, ELECTION SUPPLIES01924Q1597(E) 29.69 43.53 101.3100.42000MONITOR STANDS, ALCOHOL WIPES, CALCULATORWELLS FARGO CREDIT CARD113-3547800-88874141598(E)MAIN09/18/2024 30.01 101.3100.42010MONITOR STANDS, ALCOHOL WIPES, CALCULATOR113-3547800-88874141598(E) 43.52 701.9950.42000MONITOR STANDS, ALCOHOL WIPES, CALCULATOR113-3547800-88874141598(E) 117.06 145.00 101.3121.43105PESTICIDE SAFETY RECERTIFICATIONWELLS FARGO CREDIT CARD8501981599(E)MAIN09/18/2024 145.00 101.5200.43105PESTICIDE SAFETY RECERTIFICATION8501981599(E) 290.00 5.29 101.5040.44200TREAT-BOOK CLUB ATTENDEESWELLS FARGO CREDIT CARD8201788230011600(E)MAIN09/18/2024 138.05 101.5040.42175SNACKS-ALL INHOUSE ACTIVITIESWELLS FARGO CREDIT CARD02321Q1601(E)MAIN09/18/2024 23.00 101.5040.44200LUNCH-OUTING WITH ACTIVE AGERSWELLS FARGO CREDIT CARD5037191602(E)MAIN09/18/2024 20.00 101.5040.44200DINNER OUTING WITH ACTIVE AGERSWELLS FARGO CREDIT CARD21641603(E)MAIN09/18/2024 20.00 101.5040.44200LUNCH-VAN DRIVER ON ACTIVE AGERS OUTINGWELLS FARGO CREDIT CARD240718-06-911604(E)MAIN09/18/2024 139.98 101.2100.42000LOGITECH PRO WEBCAMS-DESKTOPWELLS FARGO CREDIT CARD113-6266861-37338361605(E)MAIN09/18/2024 5.47 101.3121.42171MEASURING CUPWELLS FARGO CREDIT CARD112-2755578-64098201606(E)MAIN09/18/2024 5.48 101.5200.42171MEASURING CUP112-2755578-64098201606(E) 10.95 12.25 101.3100.42010MICROWAVE FOOD COVERWELLS FARGO CREDIT CARD112-9365914-26914151607(E)MAIN09/18/2024 12.24 101.6102.42010MICROWAVE FOOD COVER112-9365914-26914151607(E) 24.49 7.00 101.3100.42010SOLAR OWL FOR THE POWER LINESWELLS FARGO CREDIT CARD113-1919274-04274081608(E)MAIN09/18/2024 7.00 101.3121.42010SOLAR OWL FOR THE POWER LINES113-1919274-04274081608(E) 7.00 101.5200.42010SOLAR OWL FOR THE POWER LINES113-1919274-04274081608(E) 7.00 601.9600.42010SOLAR OWL FOR THE POWER LINES113-1919274-04274081608(E) 6.98 602.9600.42010SOLAR OWL FOR THE POWER LINES113-1919274-04274081608(E) 7.00 701.9950.42010SOLAR OWL FOR THE POWER LINES113-1919274-04274081608(E) 41.98 3.93 101.3100.42010CAN OPENERWELLS FARGO CREDIT CARD113-2346670-29858641609(E)MAIN09/18/2024 111 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 17/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 3.93 101.3121.42010CAN OPENER113-2346670-29858641609(E) 3.93 101.5200.42010CAN OPENER113-2346670-29858641609(E) 11.79 219.50 101.3100.42010LENS PRTCTR,CAR MNT,MEM CRD,CARYN CASE-ALLEY PROJWELLS FARGO CREDIT CARD114-1787493-29082111610(E)MAIN09/18/2024 800.00 101.3100.43105MN WATER RESOURCES CONFWELLS FARGO CREDIT CARD8456861611(E)MAIN09/18/2024 265.53 101.3100.42171EJ HEPA FILTERWELLS FARGO CREDIT CARD1397771612(E)MAIN09/18/2024 20.00 101.3121.44330CHATGPT PLUS SUBSC 080724-090724WELLS FARGO CREDIT CARD87A891F4-00121613(E)MAIN09/18/2024 29.46 101.2100.42171LOCKS FOR THE GUNCASESWELLS FARGO CREDIT CARD112-4052977-75330121614(E)MAIN09/18/2024 45.08 101.2100.42000HANGING FILE FOLDERSWELLS FARGO CREDIT CARD112-6708528-55234381615(E)MAIN09/18/2024 45.37 101.2100.43211IPHONE CHARGERSWELLS FARGO CREDIT CARD112-9409988-40666331616(E)MAIN09/18/2024 8.69 101.2100.42000PENDAFLEX HANGING FOLDER TABSWELLS FARGO CREDIT CARD112-5899731-16482591617(E)MAIN09/18/2024 30.32 101.2100.44330ASSOCIATION DUES 5 MONTHSWELLS FARGO CREDIT CARD00107Q1618(E)MAIN09/18/2024 86.09 101.2100.43050DUES-FIVE MONTHS LEGAL DEFENSE FUNDWELLS FARGO CREDIT CARD00107Q1619(E)MAIN09/18/2024 113.88 101.2100.42175COOKIES,CHIPS-PD EAT AND GREETWELLS FARGO CREDIT CARD02980Q1620(E)MAIN09/18/2024 332.42 101.2100.43105LODGING-MIDWEST INVST & ANLYS CONF FEDORWELLS FARGO CREDIT CARD8974596341621(E)MAIN09/18/2024 493.05 101.2100.42175LUNCH 071824-PROVICTA WELLNESS TRNGWELLS FARGO CREDIT CARDX9YN3R74Z1622(E)MAIN09/18/2024 493.05 101.2100.42175LUNCH 071624-PROVICTA WELLNESS TRNGWELLS FARGO CREDIT CARDQ2VD443CZ1623(E)MAIN09/18/2024 177.00 101.2100.443304TH QUARTER DUESWELLS FARGO CREDIT CARD10061624(E)MAIN09/18/2024 136.00 101.2100.42000AIR PURIFIER FILTERWELLS FARGO CREDIT CARD1391331625(E)MAIN09/18/2024 392.46 272.2100.42010PLATES FOR WEAPONS WELLS FARGO CREDIT CARD109571626(E)MAIN09/18/2024 612.41 101.2100.42170200 WATER BOTTLES-GIVE AWAYSWELLS FARGO CREDIT CARD128054221627(E)MAIN09/18/2024 159.00 101.2100.42010DRONE TACTICAL LIGHT KITWELLS FARGO CREDIT CARD16682977471628(E)MAIN09/18/2024 350.00 101.2100.43105REGIST-MIDWEST INVST & ANLYS CONF FEDORWELLS FARGO CREDIT CARD002671629(E)MAIN09/18/2024 244.00 101.2100.42171ALUM SOFT LABELS & SQUEEGEE CARDWELLS FARGO CREDIT CARDMAT-2739361630(E)MAIN09/18/2024 702.37 101.2100.42175SANDWICHES-PD EAT AND GREETWELLS FARGO CREDIT CARD2441631(E)MAIN09/18/2024 16.32 101.5004.42171PACKING TAPE,DISPOSE CUPS W/LIDS WELLS FARGO CREDIT CARD114-1413778-43922081632(E)MAIN09/18/2024 14.78 101.5004.421701 GALLON WHITE GLUE FOR CRAFTS WELLS FARGO CREDIT CARD114-1413778-43922081633(E)MAIN09/18/2024 62.95 101.5004.42170BINOCULARS,PIPETTES-NATURE CAMP, GOOGLE EYES-CRAFTSWELLS FARGO CREDIT CARD114-0530277-19738161634(E)MAIN09/18/2024 112 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 18/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 237.60 261.5029.42170PARK PRGM END OF SUMMER PARTY SUPPLIESWELLS FARGO CREDIT CARD00819Q1635(E)MAIN09/18/2024 49.99 101.5004.42170BUBBLES,STAKES,TOTES, PLASTIC-SLIP N SLIDESWELLS FARGO CREDIT CARD00939Q1636(E)MAIN09/18/2024 40.88 101.5004.42175BAKING SUPPLIES-YOUTH BAKING COMPETITION WELLS FARGO CREDIT CARD03057Q1637(E)MAIN09/18/2024 23.97 261.5029.42170JOHNSON'S SOAP-SLIP N SLIDESWELLS FARGO CREDIT CARD00966Q1638(E)MAIN09/18/2024 975.30 261.5029.44200ADMISSION-YOUTH TRIP 08/07WELLS FARGO CREDIT CARD144SG21394271639(E)MAIN09/18/2024 1,300.40 261.5029.44200ADMISSION-YOUTH TRIP 07/17/24WELLS FARGO CREDIT CARD144SC21134961640(E)MAIN09/18/2024 12.00 101.5004.42170E-SCRIPTS-MILL STREET PLAY JUL-AUG 2024WELLS FARGO CREDIT CARD564421641(E)MAIN09/18/2024 615.00 101.0000.20810AUGUST SALES/USE TAXMINNESOTA DEPARTMENT OF REVENUE2-048-270-5601642(E)MAIN09/18/2024 39.00 101.0000.20815AUGUST SALES/USE TAX2-048-270-5601642(E) 654.00 21,569.00 601.0000.20810AUGUST UB SALES TAX 2024MINNESOTA DEPARTMENT OF REVENUE0-698-654-9441643(E)MAIN09/18/2024 87,706.00 609.0000.20810AUGUST LIQUOR SALES TAXMINNESOTA DEPARTMENT OF REVENUE1-378-427-1041644(E)MAIN09/18/2024 448.00 101.5129.43050SECURITY JPM 083024-090124ALLIED UNIVERSAL SECURITY SERVICES161305261645(A)MAIN09/19/2024 73.80 609.0000.14500082724 INVARTISAN BEER COMPANY37070041646(A)MAIN09/19/2024 2,283.00 609.0000.14500082724 INV37070051646(A) 640.00 609.0000.14500082724 INV37070061646(A) 2,996.80 (5.29)101.0000.20815090424 INV, T.P.BELLBOY BAR SUPPLY01088372001647(A)MAIN09/19/2024 241.80 609.0000.14500082824 INV,BAGS01088125001647(A) 51.50 609.0000.14500090424 INV, T.P.01088372001647(A) 86.60 609.0000.14500082824 INV, BAGS01088126001647(A) 421.50 609.9791.42171082824 INV,BAGS01088125001647(A) 82.29 609.9791.42171090424 INV, T.P.01088372001647(A) 191.00 609.9792.42171082824 INV, BAGS01088126001647(A) 1,069.40 5,053.50 609.0000.14500082824 INV/DELBELLBOY CORPORATION02048309001648(A)MAIN09/19/2024 1,981.10 609.0000.14500090424 INV/DEL02049003001648(A) 3,629.60 609.0000.14500082824 INV/DEL02048313001648(A) (615.00)609.0000.14500082924 INV/DEL02048734001648(A) 66.00 609.9791.42199082824 INV/DEL02048309001648(A) 30.00 609.9791.42199090424 INV/DEL02049003001648(A) 48.00 609.9792.42199082824 INV/DEL02048313001648(A) (4.95)609.9792.42199082924 INV/DEL02048734001648(A) 10,188.25 113 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 19/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 29.35 609.0000.14500090324 INV 700297782BREAKTHRU BEVERAGE MN BEER LLC1175148951649(A)MAIN09/19/2024 7,545.75 609.0000.14500090324 INV 7002977821175148941649(A) 150.55 609.0000.14500091124 INV 7002977361176502731649(A) 14,498.70 609.0000.14500091124 INV 7002977361176502741649(A) 13,743.00 609.0000.14500082124 INV 700297736 1173193491649(A) 15,998.90 609.0000.14500082824 INV 7002977361174335561649(A) 196.25 609.0000.14500090424 INV 7002977361175396181649(A) (24.80)609.0000.14500091024 INV 7002977824127065381649(A) (26.40)609.0000.14500091024 INV 7002977824127065391649(A) (1.53)609.0000.14500091024 INV 7002977824127065421649(A) (7.20)609.0000.14500091024 INV 7002977824127065411649(A) (13.07)609.0000.14500091024 INV 7002977824127065401649(A) (2.20)609.0000.14500082724 INV 7002977364126595861649(A) (10.60)609.0000.14500090424 INV 7002977364126893001649(A) (239.30)609.0000.14500082724 INV 7002977364126595851649(A) (88.25)609.0000.14500090424 INV 7002977364126892991649(A) 51,749.15 198.33 609.0000.14500083024 INV/DEL 700297717BREAKTHRU BEVERAGE MN W&S LLC1174851491650(A)MAIN09/19/2024 1,300.00 609.0000.14500083024 INV/DEL 7002977171174851471650(A) 480.00 609.0000.14500090324 INV/DEL 7002977171175341771650(A) 0.01 609.0000.14500083024 INV/DEL 7002977361174851501650(A) 5,281.01 609.0000.14500083024 INV/DEL 7002977361174851511650(A) 198.33 609.0000.14500083024 INV/DEL 7002977361174851521650(A) 545.50 609.0000.14500083024 INV/DEL 7002977361174851541650(A) 2,318.01 609.0000.14500083024 INV/DEL 7002977361174851531650(A) 1,140.20 609.0000.14500083024 INV/DEL 7002977821174851561650(A) 279.50 609.0000.14500082324 INV/DEL 7002977361173812701650(A) 5.75 609.9791.42199083024 INV/DEL 7002977171174851491650(A) 21.85 609.9791.42199083024 INV/DEL 7002977171174851471650(A) 5.75 609.9791.42199090324 INV/DEL 7002977171175341771650(A) 1.15 609.9792.42199083024 INV/DEL 7002977361174851501650(A) 42.55 609.9792.42199083024 INV/DEL 7002977361174851511650(A) 5.75 609.9792.42199083024 INV/DEL 7002977361174851521650(A) 4.60 609.9792.42199083024 INV/DEL 7002977361174851541650(A) 24.15 609.9792.42199083024 INV/DEL 7002977361174851531650(A) 12.65 609.9792.42199082324 INV/DEL 7002977361173812701650(A) 8.05 609.9793.42199083024 INV/DEL 7002977821174851561650(A) 11,873.14 8,864.20 609.0000.14500082924 INV CAPITOL BEVERAGE SALES LP30300441651(A)MAIN09/19/2024 5,027.80 609.0000.14500090424 INV30318161651(A) 1,697.35 609.0000.14500090424 INV30318301651(A) 114 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 20/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 2,351.30 609.0000.14500082824 INV30294831651(A) 11,488.63 609.0000.14500082824 INV30294151651(A) (51.80)609.0000.14500082924 INV30300431651(A) (6.59)609.0000.14500090424 INV 288610991651(A) (32.95)609.0000.14500082824 INV288610881651(A) 29,337.94 144.70 240.5500.42180LARGEPRINT BOOK ORDERCENGAGE LEARNING INC852650971652(A)MAIN09/19/2024 176.00 609.0000.14500082924 INVJOHNSON BROTHERS LIQUOR CO.26137721653(A)MAIN09/19/2024 102.05 609.0000.14500082924 INV26137691653(A) 440.00 609.0000.14500082924 INV26137731653(A) 585.00 609.0000.14500082924 INV26137741653(A) 107.50 609.0000.14500082924 INV26137751653(A) 270.00 609.0000.14500082924 INV26137761653(A) 321.00 609.0000.14500083024 INV26150561653(A) 24.00 609.0000.14500083024 INV26150571653(A) 800.00 609.0000.14500083024 INV26150541653(A) 333.00 609.0000.14500083024 INV26150551653(A) 64.00 609.0000.14500082824 INV26124601653(A) 275.02 609.0000.14500082824 INV26124541653(A) 3,234.50 609.0000.14500082824 INV26124611653(A) 783.00 609.0000.14500082824 INV26124621653(A) 6,339.20 609.0000.14500082824 INV26124631653(A) 48.00 609.0000.14500082924 INV26137711653(A) 1,400.00 609.0000.14500083024 INV26150581653(A) 728.00 609.0000.14500083024 INV26150591653(A) 1,410.00 609.0000.14500083024 INV26150611653(A) 96.90 609.0000.14500083024 INV26150621653(A) 620.25 609.0000.14500083024 INV26150631653(A) 792.00 609.0000.14500082924 INV26137681653(A) 264.00 609.0000.14500082924 INV26137671653(A) 244.75 609.0000.14500082924 INV26137661653(A) 272.00 609.0000.14500082924 INV26137651653(A) 480.00 609.0000.14500082924 INV26137641653(A) 273.05 609.0000.14500082924 INV26137701653(A) 783.00 609.0000.14500082824 INV26124521653(A) 4,906.02 609.0000.14500082824 INV26124511653(A) 107.50 609.0000.14500083024 INV26150441653(A) 387.60 609.0000.14500083024 INV26150501653(A) 1,410.00 609.0000.14500083024 INV26150471653(A) 1,400.00 609.0000.14500083024 INV26150421653(A) 1,300.00 609.0000.14500083024 INV26150431653(A) 115 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 21/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 315.00 609.0000.14500083024 INV26150451653(A) 152.00 609.0000.14500083024 INV26150411653(A) 80.00 609.0000.14500083024 INV26150401653(A) 330.00 609.0000.14500083024 INV26150461653(A) 240.00 609.0000.14500083024 INV26150511653(A) 175.95 609.0000.14500083024 INV26150491653(A) 14.00 609.9791.42199082924 INV26137681653(A) 8.40 609.9791.42199082924 INV26137671653(A) 8.40 609.9791.42199082924 INV26137661653(A) 4.20 609.9791.42199082924 INV26137651653(A) 9.83 609.9791.42199082924 INV26137641653(A) 7.00 609.9791.42199082924 INV26137701653(A) 4.90 609.9791.42199082824 INV26124521653(A) 40.63 609.9791.42199082824 INV26124511653(A) 1.40 609.9791.42199083024 INV26150441653(A) 7.00 609.9791.42199083024 INV26150501653(A) 38.50 609.9791.42199083024 INV26150471653(A) 36.40 609.9791.42199083024 INV26150421653(A) 36.40 609.9791.42199083024 INV26150431653(A) 8.40 609.9791.42199083024 INV26150451653(A) 5.60 609.9791.42199083024 INV26150411653(A) 1.40 609.9791.42199083024 INV26150401653(A) 5.60 609.9791.42199083024 INV26150461653(A) 5.60 609.9791.42199083024 INV26150511653(A) 5.60 609.9791.42199083024 INV26150491653(A) 5.60 609.9792.42199082924 INV26137721653(A) 2.80 609.9792.42199082924 INV26137691653(A) 8.40 609.9792.42199082924 INV26137731653(A) 7.70 609.9792.42199082924 INV26137741653(A) 1.40 609.9792.42199082924 INV26137751653(A) 1.40 609.9792.42199082924 INV26137761653(A) 4.20 609.9792.42199083024 INV26150561653(A) 1.40 609.9792.42199083024 INV26150571653(A) 2.80 609.9792.42199082824 INV26124601653(A) 2.80 609.9792.42199082824 INV26124541653(A) 19.60 609.9792.42199082824 INV26124611653(A) 4.20 609.9792.42199082824 INV26124621653(A) 26.60 609.9792.42199082824 INV26124631653(A) 1.40 609.9792.42199082924 INV26137711653(A) 36.40 609.9792.42199083024 INV26150581653(A) 21.00 609.9792.42199083024 INV26150591653(A) 0.70 609.9792.42199083024 DEL26150481653(A)116 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 22/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 37.80 609.9792.42199083024 INV26150611653(A) 1.40 609.9792.42199083024 DEL26150601653(A) 1.40 609.9792.42199083024 INV26150621653(A) 8.40 609.9792.42199083024 INV26150631653(A) 14.04 609.9793.42199083024 INV26150541653(A) 4.20 609.9793.42199083024 INV26150551653(A) 1.40 609.9793.42199083024 DEL26150391653(A) 32,536.59 601.82 101.2200.42280SIDE ALARM REPAIR #3722MAC QUEEN EQUIPMENT LLCW064571654(A)MAIN09/19/2024 202.16 101.2100.43810081624 SOLAR POWERMADISON ENERGY INVESTMENTS IV LLCSP-151-0001841655(A)MAIN09/19/2024 236.67 101.2100.43810081624 SOLAR POWERSP-150-0001841655(A) 202.16 101.2200.43810081624 SOLAR POWERSP-151-0001841655(A) 236.67 101.2200.43810081624 SOLAR POWERSP-150-0001841655(A) 877.66 18.74 240.5500.42189DVD ORDERMIDWEST TAPE5059894041656(A)MAIN09/19/2024 360.00 609.0000.14500083024 INVPHILLIPS WINE & SPIRITS INC68401531657(A)MAIN09/19/2024 358.00 609.0000.14500083024 INV68401541657(A) 132.00 609.0000.14500083024 INV68401551657(A) 756.00 609.0000.14500083024 INV68401571657(A) 108.00 609.0000.14500083024 INV68401561657(A) 650.00 609.0000.14500083024 INV68401581657(A) 198.40 609.0000.14500083024 INV68401591657(A) 610.55 609.0000.14500083024 INV68401601657(A) 650.00 609.0000.14500083024 INV68401471657(A) 308.00 609.0000.14500083024 INV68401451657(A) 248.00 609.0000.14500083024 INV68401481657(A) 268.50 609.0000.14500083024 INV68401461657(A) 7.70 609.9791.42199083024 INV68401471657(A) 16.80 609.9791.42199083024 INV68401451657(A) 8.40 609.9791.42199083024 INV68401481657(A) 9.80 609.9791.42199083024 INV68401461657(A) 11.20 609.9792.42199083024 INV68401551657(A) 7.00 609.9792.42199083024 INV68401571657(A) 4.20 609.9792.42199083024 INV68401561657(A) 7.70 609.9792.42199083024 INV68401581657(A) 7.00 609.9792.42199083024 INV68401591657(A) 8.40 609.9792.42199083024 INV68401601657(A) 8.40 609.9793.42199083024 INV68401531657(A) 14.00 609.9793.42199083024 INV68401541657(A)117 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 23/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 4,758.05 330.00 415.6400.44000.22062022 STREET REHABILITATION PROGRAMVALLEY PAVING INC.81658(A)MAIN09/19/2024 40,264.14 415.9999.45185.22022022 STREET REHABILITATION PROGRAM81658(A) 3,621.00 430.6323.45185.22082022 STREET REHABILITATION PROGRAM81658(A) 44,215.14 266.00 609.0000.14500082924 INVWINE MERCHANTS74865311659(A)MAIN09/19/2024 27.00 609.0000.14500082924 INV74865301659(A) 480.74 609.0000.14500082924 INV74865291659(A) 1.40 609.9791.42199082924 INV74865301659(A) 5.14 609.9791.42199082924 INV74865291659(A) 3.04 609.9792.42199082924 INV74865311659(A) 783.32 2,804.76 415.6450.44000OUTSIDE STORAGE RMVL 080124-0814241-800-GOT-JUNK?42200324MAIN09/19/2024 103.90 101.5001.42171SOFTBALL TROPHIESAAA AWARDS20082200325MAIN09/19/2024 90.00 101.1940.44020PEST CONTROL-CH 0824ADAM'S PEST CONTROL, INC3973809200326MAIN09/19/2024 51.53 101.2100.44020PEST CONTROL PSB 08243966491200326 51.54 101.2200.44020PEST CONTROL PSB 08243966491200326 135.16 701.9950.44020PEST CONTROL-MSC3994766200326 328.23 30.82 101.1410.43050HCF JUDGES ANOKA COUNTY TREASURERELEC08302404200327MAIN09/19/2024 160.00 415.6450.44000LONG GRASS / WEED RMVL 3900 CENTRAL AVEARISE OUTDOOR SERVICES LLC564200328MAIN09/19/2024 15.00 101.2100.42172BODY CAM CLIPASPEN MILLS, INC.338767200329MAIN09/19/2024 570.60 101.2100.42172BOOTS, POLOS, PANTS, EMBROIDERY338762200329 392.95 101.2200.42172PANTS, SHIRTS, PTCHES, POLO, GLOVES 338793200329 978.55 58.48 101.2100.44020MONITORING 1024-1224 PSBASSET MANAGEMENT SYSTEMS INC12404444200330MAIN09/19/2024 58.49 101.2200.44020MONITORING 1024-1224 PSB12404444200330 116.97 101.5129.44020MONITORING 1024-1224 MURZYN 12404478200330 233.94 134.00 240.5500.44020ADJUST HOLD-OPEN ON COMMUNITY ROOM DOORS-LIBRARYASSURED SECURITY INC237761200331MAIN09/19/2024 134.00 609.9791.44020REPAIR LOWER ENTRY DOORS-TV1237725200331 228.00 609.9793.44020REPLACE SOUTH MAIN ENTRY DOOR CAM PLUG-TV3237724200331 134.00 701.9950.44020REPAIR REAR EQUIP ROOM DOOR-MSC237764200331 630.00 118 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 24/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 11.33 601.9600.43211082524 287307857001AT&T MOBILITY II, LLC28730785700109032024200332MAIN09/19/2024 11.33 602.9600.43211082524 28730785700128730785700109032024200332 11.34 604.9600.43211082524 28730785700128730785700109032024200332 34.00 41.65 240.5500.42180BOOK ORDERBAKER & TAYLOR2038509388200333MAIN09/19/2024 810.73 240.5500.42180BOOK ORDER2038521844200333 431.87 240.5500.42180BOOK ORDER2038536496200333 1,284.25 70.00 609.0000.14500090924 INVBARREL THEORY BEER COMPANY5326200334MAIN09/19/2024 86.00 609.0000.14500082624 INV5276200334 156.00 10,462.29 701.0000.141104000 GAL UNLEADED FUELBEAUDRY OIL & SERVICE INC.2696055200335MAIN09/19/2024 375.00 609.0000.14500090224 INVBERGMAN LEDGE LLCE-15976200336MAIN09/19/2024 94.52 701.0000.14120SWITCHBMJ CORPORATION67-134595200337MAIN09/19/2024 5,019.50 415.6400.43050.24062024 CONSTRUCTION SURVEYING & STAKING-PROJ 2406BOLTON & MENK, INC0342907200338MAIN09/19/2024 24,101.50 652.9699.43050.240440TH AVE MANHOLE - SURVEY0342908200338 29,121.00 800.00 101.1110.43105NLC CONFERENCE REGISTRATION 111324-111524BUESGENS/CONNIE1524200339MAIN09/19/2024 487.96 101.1110.43320NLC CONF AIRFARE 111224-111724BUESGENS/CONNIE0062263368192200340MAIN09/19/2024 150.00 101.2100.43105SEARCH WARRANTS BCA COURSE A.AUSTIN BUREAU OF CRIMINAL APPR36891200341MAIN09/19/2024 49.61 701.0000.14120OILCHAMBERLAIN OIL COMPANY INC483091-00200342MAIN09/19/2024 857.80 701.0000.14120HYDRAULIC OIL, MOTOR OIL482314-00200342 907.41 25.00 101.2100.44020AIR FRESH, TOWEL PS 090424CINTAS INC4203983799200343MAIN09/19/2024 25.00 101.2200.44020AIR FRESH, TOWEL PS 0904244203983799200343 38.29 101.5129.44020MOPS JPM 0910244204671701200343 33.16 701.9950.42172UNIFORM RENTAL 0826244203172852200343 33.16 701.9950.42172UNIFORM RENTAL 0903244203875712200343 33.16 701.9950.42172UNIFORM RENTAL 0909244204537518200343 187.77 44.83 101.5200.44100TILLER RENTALCOLUMBIA HEIGHTS RENTAL INC1-1038378200344MAIN09/19/2024 11.34 101.2100.43250090324 8772105050213657COMCAST090324200345MAIN09/19/2024 (27.56)101.0000.20815CARPET CLEANING-TV3COMMERCIAL STEAM TEAM27829200346MAIN09/19/2024 119 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 25/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 377.56 609.9793.44000CARPET CLEANING-TV327829200346 350.00 271.04 609.0000.14500090524 INVCRYSTAL SPRINGS ICE LLC1203200347MAIN09/19/2024 4.00 609.9792.42199090524 INV1203200347 275.04 250.00 883.5500.43050SATURDAY SCRIBES AUTHOR SERIES 081024DELLIQUANTI/BLUE081024200348MAIN09/19/2024 3,640.00 101.2100.44020REPLACW WINDOW GLASS--PSBDORGLASS INC68698200349MAIN09/19/2024 455.00 101.2100.44020INSTALL WINDOW-PSB POLICE69439200349 4,095.00 2,744.52 101.2100.45150TITLE, REGISTRATION CHEV TRAVERSE #8245DRIVER AND VEHICLE SERVICES091724200350MAIN09/19/2024 590.95 212.3190.42171HOODED FLASHERSEARL F ANDERSEN INC0137179-IN200351MAIN09/19/2024 57.50 201.2400.43500PHN SITE PLAN REVIEW 999-50TH AVE 082324ECM PUBLISHERS INC1012853200352MAIN09/19/2024 51.75 201.2400.43500PHN CUP 604-40TH AVE NE 0823241012852200352 97.75 201.2400.43500PHN ORD #1696 0614241003403200352 149.50 201.2400.43500PN: ORD #1700 0830241013788200352 356.50 310.00 394.7000.46210TIF CONSULTING REUTER WALTON PAY-GO NOTE CALCULATION - TIF DIST #181913EHLERS & ASSOCIATES INC98905200353MAIN09/19/2024 743.60 603.9540.43050TIRE RECYCLING FIRST STATE TIRE DISPOSAL INC.121712200354MAIN09/19/2024 9.92 701.0000.14120FILTERSFLEETPRIDE INC119342367200355MAIN09/19/2024 47.86 701.0000.14120FILTERS119496845200355 57.78 13.18 701.0000.14120LINK KIT-PINSGENUINE PARTS/NAPA AUTO4342-975674200356MAIN09/19/2024 19.98 701.0000.14120LIFTARM BALLS4342-976487200356 145.99 701.0000.14120BATTERY 4342-977309200356 24.16 701.0000.14120WIPER BLADES4342-978004200356 203.31 545.00 609.0000.14500082624 INVGLOBAL RESERVE LLCORD-11361200357MAIN09/19/2024 3.21 101.5200.42171WOODFORD TEE KEYGOODIN CO INC1339416-00200358MAIN09/19/2024 273.00 609.0000.14500090524 INV/DELGRAPE BEGINNINGS INCMN00153768200359MAIN09/19/2024 1.00 609.9791.42199090524 INV/DELMN00153768200359 274.00 3,039.80 609.0000.14500083024 INVHOHENSTEINS INC748300200360MAIN09/19/2024 120 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 26/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 7.95 101.1940.42171PICTURE MOUNTS-CHHOME DEPOT #28023233252200361MAIN09/19/2024 12.48 101.5200.42171BOLTS, WASHERS12271200361 43.96 609.9793.42171HYDROGEN PEROXIDE8524605200361 64.39 166.09 101.2100.42171TWLS, TP, DISINFECT, LNR, CLNRIMPERIAL DADE4279351200362MAIN09/19/2024 166.09 101.2200.42171TWLS, TP, DISINFECT, LNR, CLNR4279351200362 332.18 4,620.00 415.6400.43050.2406MATERIAL TESTING CONCRETE ALLEYS PROJECT 2406INDEPENDENT TESTING TECH, INC.44332200363MAIN09/19/2024 5,735.00 415.6400.43050.2406MATERIAL TESTING CONCRETE ALLEYS PROJECT 240644163200363 10,355.00 188.15 609.9792.44020CHANGE OUT PHOTO CELL-TV2J. BECHER & ASSOC INC2413076-F200364MAIN09/19/2024 178.19 101.2100.43250LANGUAGE LINE 0824LANGUAGELINE SOLUTIONS11382971200365MAIN09/19/2024 627.52 609.0000.14500090624 INVMCDONALD DISTRIBUTING CO766715200366MAIN09/19/2024 344.50 609.0000.14500082324 INV764291200366 452.25 609.0000.14500083024 INV765731200366 1,424.27 27.25 101.2200.42171CLRX CLEANER, DRYER SHEETSMENARDS CASHWAY LUMBER-FRIDLEY12617200367MAIN09/19/2024 12.98 101.3121.42171ALL PURPOSE WASH14595200367 15.99 101.3121.42171TOOLBOX14657200367 8.57 101.5129.42171TAPE, BRUSH SET15056200367 124.98 101.5129.4217127DC MARINE BATTERY, MAT14667200367 (10.00)101.5129.42171BATTERY CORE CREDIT INV#1466714669200367 71.10 101.5200.42171PAINT BRUSHES, PAINT ROLLERS, 5 GALLON BUCKET14187200367 93.94 101.5200.42171HOSES13799200367 344.81 123.24 701.0000.14120FILTERSMIDWAY FORD844729200368MAIN09/19/2024 4.92 701.0000.14120DRAIN PLUG844956200368 9.84 701.0000.14120PLUGS845758200368 69.30 701.0000.14120SWITCH845757200368 20.13 701.0000.14120SWITCH843624200368 (69.30)701.0000.14120RTN SWITCH INV#845757CM845757200368 158.13 538.66 101.6102.42010POLE SAW, NANO SAW, BARSMINNEAPOLIS SAW CO INC184829200369MAIN09/19/2024 11.25 701.0000.14120EDGER BLADES183814200369 83.97 701.0000.14120TRIMMER HEADS183821200369 121 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 27/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 633.88 99.00 609.0000.14500082824 INV/DELNEW FRANCE WINE COMPANY227974200370MAIN09/19/2024 2.50 609.9791.42199082824 INV/DEL227974200370 101.50 265.00 228.6317.44000STORM DRAIN CLEANING & JETTINGNORTH ANOKA PLUMBING20240310200371MAIN09/19/2024 139.53 240.5500.42000DESKPAD,POST-ITS,CLIPS,PAPEROFFICE DEPOT381861276001200372MAIN09/19/2024 (0.28)101.0000.20815PAPER TOWELS, TRASH BAGSOFFICE DEPOT379326861001200373MAIN09/19/2024 197.21 609.9791.42171PAPER TOWELS, TRASH BAGS379326861001200373 37.76 609.9793.42171PAPER TOWELS, TRASH BAGS379326861001200373 234.69 2,456.00 609.0000.14500082824 INV/DELPAUSTIS & SONS WINE COMPANY245513200374MAIN09/19/2024 2,036.00 609.0000.14500090524 INV/DEL246200200374 37.50 609.9791.42199082824 INV/DEL245513200374 27.00 609.9791.42199090524 INV/DEL246200200374 4,556.50 180.00 101.3121.43250DATA PLAN 0824PRECISE MRM LLCIN200-1050610200375MAIN09/19/2024 60.00 101.5200.43250DATA PLAN 0824IN200-1050610200375 30.00 601.9600.43250DATA PLAN 0824IN200-1050610200375 30.00 602.9600.43250DATA PLAN 0824IN200-1050610200375 300.00 248.00 101.5001.43050UMPIRE SOFTBALL 082224 & 090524RICHSMANN/MARK090924200376MAIN09/19/2024 18.85 101.1410.44000SHREDDING 082624ROHN INDUSTRIES INC0030926200377MAIN09/19/2024 26.85 101.2100.44000SHREDDING 0920240032022200377 18.85 101.2200.44000SHREDDING 0920240032022200377 64.55 124.19 701.0000.14120ACCELERATOR PEDALROSEDALE CHEV197324200378MAIN09/19/2024 199.16 609.9791.44020PREVENT MAINT 0724 TV1SCHINDLER ELEVATOR CORP INC8106647492200379MAIN09/19/2024 579.55 101.5129.42990POP, CO2 JPM 090624SHAMROCK GROUP-ACE ICE3066191200380MAIN09/19/2024 9,878.75 603.9510.42930YARD WASTE PICKUP 081924-082324SHOREVIEW HUNKS LLCYW021-2024200381MAIN09/19/2024 352.00 101.5040.44200MAGIC CARPET RIDE 092824SIDEKICK THEATRE001252200382MAIN09/19/2024 49.56 601.9600.43250090124 0318950-3SPOK INCH0318950U200383MAIN09/19/2024 61.82 609.9791.42000KLEENEX, COPY PAPER, CLEANING SUPPLIESSTAPLES ADVANTAGE6009468026200384MAIN09/19/2024 122 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 28/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 25.69 609.9791.42171LAMINATING POUCHES6009468024200384 54.81 609.9791.42171KLEENEX, COPY PAPER, CLEANING SUPPLIES6009468026200384 18.27 609.9792.42000KLEENEX, COPY PAPER, CLEANING SUPPLIES6009468026200384 46.33 609.9792.42171KLEENEX, COPY PAPER, CLEANING SUPPLIES6009468026200384 10.69 609.9793.42171KLEENEX, COPY PAPER, CLEANING SUPPLIES6009468026200384 217.61 314.99 101.2100.42172TACTICAL ASSAULT CARRIER, REFLECTIVE PATCH STREICHER'S GUN'S INC/DONI1716969200385MAIN09/19/2024 431.88 101.2100.42172MERIT COMMENDATION BARSI1717811200385 129.99 101.2100.42172HOLSTERI1718224200385 25.99 101.2100.42172POLO I1717428200385 71.97 272.2100.44300.2410BELTS, KEEPER SETI1716995200385 974.82 500.00 431.5200.45150SHIPPINGSUREFITTERS77062200386MAIN09/19/2024 155.21 701.9950.42171PLUG KIT, SHRINK TUBING, TAPETERMINAL SUPPLY CO, INC60528-00200387MAIN09/19/2024 470.00 101.1410.43050PLANNING COMM MINUTES 080724, COUNCIL MINUTES 081224 & 082624TIMESAVER OFF SITE SECRETR INCM29435200388MAIN09/19/2024 167.00 201.2400.43050PLANNING COMM MINUTES 080724, COUNCIL MINUTES 081224 & 082624M29435200388 637.00 34.95 240.5500.430500824 PLACEMENTSUNIQUE MANAGEMENT SERVICES INC6129902200389MAIN09/19/2024 175.50 609.0000.14500090424 INVURBAN GROWLER BREWING CO LLCE-37482200390MAIN09/19/2024 56.83 609.9791.43250090324 442044911-00002VERIZON WIRELESS9972988762200391MAIN09/19/2024 56.84 609.9792.43250090324 442044911-000029972988762200391 56.83 609.9793.43250090324 442044911-000029972988762200391 170.50 77.91 609.9793.44020090524 MOPS,MATS,TOWELSVESTIS SERVICES. LLC2500518178200392MAIN09/19/2024 2,643.50 609.0000.14500091124 INVVINOCOPIA INC0357891-IN200393MAIN09/19/2024 19.50 609.9791.42199091124 INV0357891-IN200393 2,663.00 609.35 609.9791.43810SOLAR POWERVIRIDI INVESTMENTS LLC018162024-CH200394MAIN09/19/2024 2,229.25 603.9530.42920RECYCLE ROLL OFF 080124-081524WASTE MANAGEMENT OF WI-MN INC9825056-0500-5200395MAIN09/19/2024 272.40 701.0000.14120BRAKE ROTORSWHOLESALE TRUCK-TRLR PRTS INC2504455009200396MAIN09/19/2024 1,254.00 609.0000.14500082824 INV/DELWINE COMPANY/THE277355200397MAIN09/19/2024 28.10 609.9791.42199082824 INV/DEL277355200397 1,282.10 123 Item 13. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 29/29Page : 09/19/2024 12:15 PM User: heathers DB: Columbia Heights CHECK DATE FROM 09/06/2024 - 09/19/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1,495.45 101.2100.4381051-5047554-2XCEL ENERGY (N S P)1129021911200398MAIN09/19/2024 1,495.43 101.2200.4381051-5047554-21129021911200398 10.68 101.3160.4381051-4174399-11128218417200398 10.68 101.3160.4381051-4941920-11128219797200398 1,074.23 240.5500.4381051-0011136455-01129094161200398 4,086.47 1,487,866.09 TOTAL OF 307 CHECKS (1 voided)TOTAL - ALL FUNDS 124 Item 13. StatusDepositCheck AmountGrossNameCheck NumberBankCheck Date DirectPhysicalCheck For Check Dates 09/06/2024 to 09/19/2024 09/17/2024 12:28 PM Check Register Report For City Of Columbia Heights Page 1 of 1 Open0.001,551.001,551.00LELS #311 OFFICERS UNION 100585PR09/06/2024 Open0.00141.00141.00LELS #342 SERGEANT UNION 100586PR09/06/2024 Open0.00175.00175.00COL HTS LOCAL 1216 EFT1340PR09/06/2024 Open0.001,342.921,342.92MSRS MNDCP PLAN 650251 EFT1341PR09/06/2024 Open0.008,483.518,483.51HSA BANK EFT1342PR09/06/2024 Open0.0070.0070.00PMA UNION DUES EFT1343PR09/06/2024 Open0.00135.00135.00COL HGTS POLICE ASSN EFT1344PR09/06/2024 Open0.0096,367.2596,367.25IRS EFT1345PR09/06/2024 Open0.002,705.112,705.11MISSION SQUARE 401 (ROTH) EFT1346PR09/06/2024 Open0.0019,090.4019,090.40MISSION SQUARE 457(B) EFT1347PR09/06/2024 Open0.0090,222.8990,222.89PERA 397400 EFT1348PR09/06/2024 Open0.0019,612.6419,612.64STATE OF MN TAX EFT1349PR09/06/2024 10 2 Total Check Stubs: Total Physical Checks: 0.00239,896.72239,896.72Number of Checks: 012Totals: 125 Item 13. ITEM: Winter Parking Ordinance No. 1705, an Ordinance to amend Chapter 3 – Administrative Code: 3.203 Police Department; and Chapter 7 – Traffic Code: 7.202 Parking and Stopping Zones; 7.205 Prohibited non-moving violations; and 7.301 Authority for Impoundment. DEPARTMENT: Public Works & Police BY/DATE: Director of Public Works, Police Captain Johnston, Streets & Parks Superintendent / September 18, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community X Strong Infrastructure and Public Services _Sustainable BACKGROUND: The relationship between snow plowing, snow removal and winter parking have come up in discussions with the Council from time to time. In 2023 changes were made at an administrative level to the beginning and ending times shortening the time period for enforcement for the 2023/24 snow season. As this was the first year – staff suggested this be done on a pilot project basis and evaluate the effectiveness of the change. This was reviewed and discussed with the council at the April 2024 work session. SUMMARY OF CURRENT STATUS: At the August 2024 Council Corner and September 2024 work session, the Council discussed changes to the amount of snow triggering our plowing activities and making the time change above permanent. To amend the date change of: From: November 1 to April 1 To: November 15th to March 15th, and To amend the triggering snowfall amount of: From: 3-1/2 inches To: 2 inches To enact those changes, the following code sections are amended as follows: · § 3.203 POLICE DEPARTMENT: (G) 17. · (G) Persons hired as community service officers in the Police Department are authorized to issue a citation in lieu of arrest or continued detention to persons violating the following sections of this code and the Minnesota Statutes, as they may be amended from time to time, t o wit: CITY COUNCIL WORK SESSION MEETING AGENDA SECTION ITEMS FOR CONSIDERATION MEETING DATE SEPTEMBER 23, 2024 126 Item 14. City of Columbia Heights - Council Letter Page 2 Remove: (17) Section 7.205(N), No Parking April 1 to May 1 when 3 1/2 inches or more of snow on the street. Amend to: (17) Section 7.205(N), No Parking March 16 to May 1 when 2 inches or more of snow on the street. · § 7.202 PARKING AND STOPPING ZONES: (F)(3)(h)(j). (F) No person shall park or stand any vehicle on a boulevard or allow a vehicle to remain on a boulevard within the city, except: (1) When authorized by the Chief of Police on an emergency basis; (2) When permitted by action of the Council during repairs of adjacent streets; (3) When issued a permit by the Chief of Police. The Chief of Police may only issue such permits to applicants meeting the following conditions: (a) The Chief of Police, upon advice of the Zoning Administrator, determines that the applicant cannot park at any other place on the property on which his residence is located without violating the zoning laws relating to permitted off-street parking; (b) The Chief of Police determines that permitting such parking will not impede the plowing, removal or storage of any snow, ice or waste from the public right-of-way; (c) The Chief of Police determines that permitting such parking will not obstruct the normal flow of pedestrian traffic from adjoining properties and will not obstruct the delivery of emergency services to the affected property or any other property; (d) The permit will only allow the parking of vehicles at such location as is designed by the Chief of Police; (e) The permit may be revoked by the Chief of Police if the Chief of Police later discovers that the subject vehicle will impede the plowing, storage or removal of snow, ice or waste from or at the location of the vehicle; provided, however, that the Chief of Police shall give notice of such revocation by posting a notice to that effect on the subject vehicle for not less than two hours; (f) No permit shall be valid for a period in excess of ten hours in any 24-hour period; (g) No permit shall be valid unless clearly displayed upon the permitted vehicle; Remove: (h) No permit shall be valid except between November 1 of any year and March 31 of the next succeeding year; Amend to: (h) No permit shall be valid except between November 1 5 of any year and March 15 of the next succeeding year; Remove: (j) All permits shall expire on March 31 of each year. Amend to: (j) All permits shall expire on March 15 of each year. · § 7.205 PROHIBITED NON-MOVING VIOLATIONS: (M)(8) and (N). (M) No automobile, motor vehicle, recreational vehicle or trailer may be parked or left unattended on any public road or parkway within the City of Columbia Heights at any time between the hours of 2:00 a.m. and 6:00 a.m. without a parking permit issued by the Chief of Police or his designated representative. The Chief of Police may only issue such permits to applicants only upon the following conditions: 127 Item 14. City of Columbia Heights - Council Letter Page 3 (1) Permits in excess of five in any calendar month shall not be granted unless the Chief of Police determines that the applicant cannot park on the property upon which his residence is located without violating the zoning laws relating to permitted off-street parking areas or that the applicant cannot reasonably or legally drive the subject vehicle to any other place on the property where his residence is located without violating the zoning laws relating to off-street parking. (2) The Chief of Police determines that the issuance of such permit will not impede the plowing or removal of any snow, ice or waste from such public road or parkway. (3) The permit will only allow the parking of vehicles at such location as is designed by the Chief of Police. (4) The permit may be revoked by the Chief of Police if the Chief of Police later discovers that the subject vehicle will impede the plowing or removal of snow, ice, or waste from the location of the vehicle; provided, however, that the Chief of Police shall give notice of such revocation by posting a notice to that effect on the subject vehicle for not less than two hours. (5) No permit shall be valid for a period in excess of four hours. (6) No permit shall be valid unless clearly displayed upon the permitted vehicle. (7) Any act of the designated representative of the Chief of Police shall be construed as the act of the Chief of Police for purposes of this division. Remove: (8) All permits granted hereunder shall expire on March 31 of each year. Amend to: (8) All permits granted hereunder shall expire on March 15 of each year. Remove: (N) Division (M) of this section shall not be effective between the dates of April 1 of each year and Octob er 31 of the same year, said dates being inclusive; provided, however, that division (M) of this section shall be applicable between April 1 of each year and May 1 of each year, said dates being inclusive, to any subject vehicle when snow has accumulated to a depth of three and one-half inches or more within the traveled portion of any roadway that lies within six feet of the said vehicle. Amend to: (N) Division (M) of this section shall not be effective between the dates of March 16 of each year and November 14 of the same year, said dates being inclusive; provided, however, that division (M) of this section shall be applicable between March 16 of each year and May 1 of each year, said dates being inclusive, to any subject vehicle when snow has accumulated to a depth of two inches or more within the traveled portion of any roadway that lies within six feet of the said vehicle. · § 7.301 AUTHORITY FOR IMPOUNDMENT: (B), (C)(1) and (2). (A) A vehicle may be impounded by the Police Department, or by a commercial towing service pursuant to a contract with the city, where such vehicle: (1) Is parked in such a manner as to constitute a violation of any of the provisions of this chapter and thereby cause an obstruction to the free flow of traffic or interferes with the performance of municipal services; or (2) Is abandoned, whether on public or private property; or (3) Unlawfully blocks a water hydrant or is parked in a fire lane, whether on public or private property. Remove: (B) No vehicle shall be impounded unless a tag is affixed to the windshield ordering that said vehicle be towed pursuant to the provisions of this chapter. 128 Item 14. City of Columbia Heights - Council Letter Page 4 (C) No vehicle may be impounded solely because it is parked in such a manner as to constitute a violation of § 7.205(M) except: Remove: (1) Between 2:00 a.m. on November 1 and 6:00 a.m. on March 31 of the next succeeding year; and (2) At least three and one-half inches of snow has accumulated within the traveled portion of any roadway at any point not greater than 15 feet from any part of the subject vehicle Amend to: (1) Between 2:00 a.m. on November 15 and 6:00 a.m. on March 15 of the next succeeding year; and (2) At least two inches of snow has accumulated within the traveled portion of any roadway at any point not greater than 15 feet from any part of the subject vehicle. Following the Council approval of ordinance amendments, the City’s Snow and Ice Control Policy will then be updated to reflect the changes. STAFF RECOMMENDATION: Staff recommends establishing October 14th for the second reading of ordinance No. 1705 RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Ordinance No. 17 05, there be ample copies available to the public. MOTION: Move to set the second reading of Ordinance No. 1705, being an Ordinance to amend Chapter 3 – Administrative Code: 3.203 Police Department; and Chapter 7 – Traffic Code: 7.202 Parking and Stopping Zones; 7.205 Prohibited non-moving violations; and 7.301 Authority for Impoundment in the City of Columbia Heights for October 14th, 2024 at approximately 6:00 pm. 129 Item 14. Ordinance No.1705 DRAFT ORDINANCE NO. 1705 AN ORDINANCE AMENDING CHAPTER 3 – ADMINISTRATIVE CODE: 3.203 POLICE DEPARTMENT; AND CHAPTER 7 – TRAFFIC CODE: 7.202 PARKING AND STOPPING ZONES; 7.205 PROHIBITED NON-MOVING VIOLATIONS; AND 7.301 AUTHORITY FOR IMPOUNDMENT The City of Columbia Heights does ordain: Section 1 The following administrative processes are amended or deleted as provided in Section 3.203 of the City Code of 2003, is hereby established to read as follows: § 3.203 POLICE DEPARTMENT. (A) A Police Department is hereby created which shall consist of the Chief of Police and such other members as are appointed in the manner provided by the laws of the State of Minnesota and the Charter and ordinances of the city. (B) The Police Department shall enforce the ordinances of the city and laws of the State of Minnesota within its jurisdiction, prevent infractions of the law, protect the life, safety, and property of the citizens of Columbia Heights and preserve the general peace and good order of the city. (C) The Police Department shall be under the direct administrative supervision and control of the Mayor and subject to the jurisdiction of the Joint Police and Fire Civil Service Commission, as thereinafter established. (D) (1) The Chief of Police shall have supervision and control of all subordinate officers and members of the Department, subject to the authority of the Mayor. The Chief shall be guided by rules and regulations promulgated by the Mayor governing the administration and operation of the Department and the conduct of all members assigned thereto. (2) The Chief shall ensure that all members of the Department are properly instructed in all relevant aspects of the law and trained in the proper techniques and methods to carry out such duties as they may be properly assigned. (E) (1) Every member of the Police Department shall conduct himself in a proper and law-abiding manner at all times. Each member shall abide by all lawful orders and directions of superiors. (2) Every police officer shall appear as a witness in a prosecution for a violation of an ordinance or of any state or federal law when so requested by the prosecuting attorney, unless excused from such duty by the Chief of Police. No officer appearing as a witness pursuant to this section shall retain any witness fee for service as a witness, and any fee shall be deposited with the City Treasurer. The aforementioned provisions shall in no way affect the manner of determining employee compensation and the amount thereof payable to officers for appearances made pursuant to this section. (3) Every officer shall upon reasonable request provide his personal identification by name, badge number, or official identification number, unless assigned to duties that require concealment of the identity of the officer. (F) The Police Department shall have the authority to impound vehicles under such circumstances and in the manner prescribed by Chapter 7, Article III of this code. 130 Item 14. City of Columbia Heights – Ordinance 1705 Page 2 (G) Persons hired as community service officers in the Police Departmen t are authorized to issue a citation in lieu of arrest or continued detention to persons violating the following sections of this code and the Minnesota Statutes, as they may be amended from time to time, to wit: (1) Section 7.202(B), Overtime Parking in Public Parking Areas. (2) Section 7.202(C), Loading Zones. (3) Section 7.202(D), Bus Stops and Taxi Stands. (4) Section 7.202(E), Metered Parking Areas. (5) Section 7.202(F), Boulevard Parking. (6) Section 7.202(F)(3)(c), Violation of a Boulevard Parking Permit. (7) Section 7.202(I), Handicap Parking. (8) Section 7.203(A), Temporary or Emergency No Parking (parades, and the like). (9) Section 7.205(A), Six-hour Maximum Parking. (10) Section 7.205(B), Parking in a Traffic Lane or in an Alley. (11) Section 7.205(C), Abandoned Vehicle. (12) Section 7.205(D), Fire Lanes or Other Parking Violations on Private Property. (13) Section 7.205(G), Junk Vehicles. (14) Section 7.205(K), Obstruct Traffic in a Private Parking Lot. (15) Section 7.205(L), Overtime Parking in a Private Parking Lot. (16) Section 7.205(M), No Parking 2:00 a.m. to 6:00 a.m. Remove: (17) Section 7.205(N), No Parking April 1 to May 1 when 3 1/2 inches or more of snow on the street. Amend to: (17) Section 7.205(N), No Parking March 16 to May 1 when 2 or more inches of snow on the street. (18) Section 7.401(A), Bicycle Registration. (19) Section 7.402(B), Bicycle Lights and Reflectors. (20) Section 7.402(C), Miscellaneous Bicycle Violations. (21) Chapter 8, Article I, Animal Violations. (22) Section 8.204(R), Unauthorized Signs in the public right-of-way. (23) Section 7.205(G), Junk Vehicles. (24) Section 7.401(C), Bicycle Impound. (25) Section 10.201(A), Parking in a Park 11:00 p.m. to 6:00 a.m. (26) Section 10.201(L), Pets on Leash when in City Park. (27) M.S. § 169.34, Miscellaneous Parking Violations. (28) M.S. § 169.346, Handicap Parking. (29) M.S. § 169.34, Parallel Curb Parking. (30) M.S. § 169.222, Operation of Bicycles. (31) M.S. § 346.57(1), Animal in Motor Vehicles, Endangered. (32) M.S. § 346.57(2), Animal in Motor Vehicle May Be Removed. (33) M.S. Chapter 343, Animal Cruelty. (34) M.S. § 609.675, Refrigerator, Exposure of Unused/Unsafe. (35) M.S. § 115A.916, Used Oil Land Disposal. (36) M.S. § 168.03, Abandoned Motor Vehicle. 131 Item 14. City of Columbia Heights – Ordinance 1705 Page 3 (37) M.S. § 168.09, Expired License Plates. (38) Section 5A.207(C)(1), Park on Landscaped Area. (39) M.S. § 169.35(1), Parked More than 12 Inches from Curb. (40) Section 7.204(H), Parked Over Weight 15,000 lbs. (41) Section 8.301(G), Garbage and Rubbish. (42) Section 8.204(D), Noise and Odors. (43) Section 5A.207(G), Outside Storage of Materials. (44) Section 5.607(B), Too Many Animals (No Kennel License). (45) M.S. § 169.041, Tow Authority. (46) 7.301(A)(2), Tow Authority, Abandoned. (47) Section 7.301(A)(3), Tow Authority, Fire Lane or Hydrant. (48) Section 7.301(A)(1), Tow Authority, Snow. (49) M.S. § 169.35, Parked Wrong Side of Street. Section 2 The following administrative processes are amended or deleted as provided in Section 7.202 of the City Code of 1980, is hereby established to read as follows: § 7.202 PARKING AND STOPPING ZONES. (A) The Council may regulate traffic flow and prevent traffic congestion by designation of certain streets or portions thereof as “no parking, no stopping, or no standing” zones and may limit the hours in which the restrictions apply. (1) The provisions of this section shall not apply to any vehicle parked or stopped temporarily in such zone for the purpose of forming a funeral procession. (2) The provisions of this section shall not apply to any truck parked or stopped temporarily in such zone between the hours of 9:00 a.m. and 12:00 noon for the purpose of loading or unloading, where access to the premises is not otherwise available. (3) The provisions of this section shall not apply to any truck parked or stopped temporarily in an industrial zone for the purpose of loading or unloading, where access to the premises is not otherwise available. (B) The Council may regulate access to public parking areas by designating areas where the right to park is limited to a specified duration of time. The Council may limit such restrictions to specified hours of the day. The Manager shall have the delegated authority to designate are as of limited parking in the manner prescribed by § 3.308. (C) (1) The Council may regulate public access to commercial and business establishments by designating areas or portions of streets as “loading zones” for exclusive use by trucks or other v ehicles loading or unloading merchandise, goods, or other property. The Council may specify limitations as to the hours and days during which such zones shall be in force. (2) Nothing contained herein shall be construed as prohibiting any person op erating a vehicle from utilizing a designated loading zone for temporarily stopping or standing to receive or discharge passengers, provided that such vehicle remains occupied at all times and remains in the loading zone for a period not to exceed five minutes. (D) The Council may designate areas or portions of streets as a “bus stop” or as a “taxi stand” to provide for the public convenience and minimize disruption of traffic by operation of such vehicles. (1) A designated “bus stop” may only be used by vehicles engaged in carrying passengers for hire, except that said bus stop may be used by any vehicle for the purpose of loading or unloading passengers. 132 Item 14. City of Columbia Heights – Ordinance 1705 Page 4 (2) A designated “taxi stand” may only be used by taxicabs, as defined in Chapter 5 of this code, except that said “taxi stand” may be used by any vehicle for the purpose of loading or unloading passengers. (E) The Council may designate streets or portions of streets as “metered parking zones” in order to regulate the public availability of parking facilities. Meters shall be installed at or near the curb and immediately adjacent to the individual parking spaces which shall be delineated by lines or markings painted upon the curb or street. (1) Parking meters shall be installed and adjusted so that when properly operated a timing mechanism will indicate a period of time upon and after the deposit therein of certain United States coins. Said meters shall show a signal reflecting the expiration of time from the previous deposit of coins. (2) The provisions of this section shall not apply to a commercial vehicle during the hours of 9:00 a.m. to 4:00 p.m., provided that the vehicle is parked in a metered parking zone for the sole p urpose of making deliveries. (3) Money accumulated in the meters shall be collected periodically by a designated person who shall be bonded in an amount determined by the Council. The money shall be placed in a “Parking Meter Fund" to be used exclusively to defray the costs incident to traffic and parking regulation including installing and maintaining parking meters. (4) The tag placed on the windshield of any unattended vehicle parked in violation of § 7.205(A)(1) shall also contain instructions to the owner or operator of the vehicle to report to the designated public authority regarding said violation; and that payment of the sum of $3 within 24 hours of the violation will be accepted as full satisfaction of such violation. (F) No person shall park or stand any vehicle on a boulevard or allow a vehicle to remain on a boulevard within the city, except: (1) When authorized by the Chief of Police on an emergency basis; (2) When permitted by action of the Council during repairs of adjacent streets; (3) When issued a permit by the Chief of Police. The Chief of Police may only issue such permits to applicants meeting the following conditions: (a) The Chief of Police, upon advice of the Zoning Administrator, determines that the applicant cannot park at any other place on the property on which his residence is located without violating the zoning laws relating to permitted off-street parking; (b) The Chief of Police determines that permitting such p arking will not impede the plowing, removal or storage of any snow, ice or waste from the public right-of-way; (c) The Chief of Police determines that permitting such parking will not obstruct the normal flow of pedestrian traffic from adjoining properties and will not obstruct the delivery of emergency services to the affected property or any other property; (d) The permit will only allow the parking of vehicles at such location as is designed by the Chief of Police; (e) The permit may be revoked by the Chief of Police if the Chief of Police later discovers that the subject vehicle will impede the plowing, storage or removal of snow, ice or waste from or at the location of the vehicle; provided, however, that the Chief of Po lice shall give notice of such revocation by posting a notice to that effect on the subject vehicle for not less than two hours; (f) No permit shall be valid for a period in excess of ten hours in any 24 -hour period; (g) No permit shall be valid unless clearly displayed upon the permitted vehicle; Remove: (h) No permit shall be valid except between November 1 of any year and March 31 of the next succeeding year; 133 Item 14. City of Columbia Heights – Ordinance 1705 Page 5 Amend to: (h) No permit shall be valid except between November 15 of any year and March 15 of the next succeeding year; (i) Any act of the designated representative of the Chief of Police shall be construed as the act of the Chief of Police for purposes of this division. Remove: (j) All permits shall expire on March 31 of each year. Amend to: (j) All permits shall expire on March 15 of each year. (G) The administrative service, through the Fire Chief and City Engineer, shall have the delegated authority to establish fire lanes on any public street; on any private road servicing a business, commercial, or industrial establishment, or a multiple-dwelling residence, for ready access of emergency vehicles, wherein parking shall be prohibited at all times. (H) With Council approval any property owner may post signs regulating or prohibiting traffic on his property. (1) The signs shall conform to the standards of the Manual on Uniform Traffic Control Devices for Streets and Highways of the State of Minnesota. (2) The signs shall serve as authorization and consent for any police officer to enter upon the private property to enforce the provisions of this chapter and the prescribed traffic regulations. (I) (1) Any person, corporation, or governmental subdivision may designate, and reserve for use by physically handicapped persons parking spaces upon public or private property owned or controlled by the party taking such designation and reservation; provided, however, that: (a) Parking spaces hereafter designated and reserved for the physically handicapped shall not be less than 12 feet in width and located as near as practicable to the entrance of the building that is most easily usable by physically handicapped persons; (b) Designation and reservation of such parking spaces hereafter shall be made by the posting of permanent, nonportable signs conforming to the requirements of the Manual on Uniform Traffic Control Devices for Streets and Highways as adopted by the Minnesota Commissioner of Highways; and (c) No person shall hereafter erect or cause to be erected signs designating and reserving parking spaces for physically handicapped persons unless the location, number, and method of signing of such spaces is first approved by the Chief of Police or an appointed representative. (2) No person shall park a motor vehicle in parking spaces designated and reserved for the physically handicapped unless: (a) That person is physically handicapped or is operating a vehicle under the direction and for the use of a physically handicapped person; and 134 Item 14. City of Columbia Heights – Ordinance 1705 Page 6 (b) Such vehicle has displayed prominently upon it a duly issued and valid identifying certificate. Section 3 The following administrative processes are amended or deleted as provided in Section 7.205 of the City Code of 2005, is hereby established to read as follows: § 7.205 PROHIBITED NON-MOVING VIOLATIONS. (A) No person shall park a vehicle in his custody or control in any one place upon any street or roadway for a continuous period longer than six hours or: (1) In a metered parking zone as indicated by the location of installed meters, between the hours of 9:00 a.m. and 6:00 p.m. of any day except Sundays and legal holidays, at any time when said meter indi cates that the time has expired since the last deposit of coins therein; or (2) In a metered parking zone during the aforementioned times in such a position that said vehicle is not entirely within the space designated for a particular meter, unles s the length of said vehicle exceeds the length of the space provided. (B) No person shall park a vehicle in his custody or control in such a manner as to protrude into or obstruct a lane designed for moving traffic or a fire lane, or park a vehicle o n a residential street where parking is prohibited, or park a vehicle in any alley except for the purpose of loading or unloading. (C) (1) No person with title or custody of a motor vehicle shall abandon such vehicle as defined herein, anywhere within the city. For purposes of this chapter, an ABANDONED MOTOR VEHICLE shall consist of: (a) A motor vehicle which has remained in any one place on public property for a continuous period of 48 hours and lacks vital component parts that are essential to the mechanical functioning of the vehicle, or is otherwise in inoperable condition; or (b) A motor vehicle which has remained on private property for a continuous period of 48 hours without the consent of the person in control of such property. (2) Provided, however, that a classic car or pioneer car as defined in M.S. § 168.10, as it may be amended from time to time, shall not be considered as an abandoned motor vehicle within the meaning of subdivision (1)(a) of this division. (D) No person shall operate, park, stop or stand a vehicle in his custody or control in such a manner as to violate the parking restrictions prescribed by § 7.202(G), or any other restrictions of a temporary or emergency order, pursuant to § 7.203, whether such order is posted or not. (E) No person shall wash, grease, or repair any vehicle on any park, boulevard, or parkway, except to perform necessary emergency repairs. (F) No person operating a bus shall allow the same to remain stopped or parked upon any street at a place not designated as a “bus stop.” No person operating a taxicab shall allow the same to remain stopped or parked upon any street at a place not designated as a “taxistand” for a period in excess of five minutes while occupying said taxicab; provided, however, that such operator may temporarily stop or park such taxicab at any location when so instructed in order to pick up passengers. (G) No person shall park, keep, place, store or permit the parking or storage of any st ock car, racing car, or junk vehicle on a public street or alley, or any private lands or premises which he owns, occupies or controls for a period of longer than 96 hours, unless it shall be within a building on such private premises. Said person shall be given a notice of violation by the city to take corrective action. CORRECTIVE ACTION shall be defined as follows: 135 Item 14. City of Columbia Heights – Ordinance 1705 Page 7 (1) When the vehicle is legally parked and in compliance with all applicable city ordinances and state requirements for an operable vehicle on public roads. In the event corrective action is not taken within 96 hours from the notice of the violation, the city may take the vehicle into custody, impound it, and the vehicle is eligible for disposal or sale as an unauthorized vehicle under M.S. § 168B.08, 45 days after notice to the owner. (2) For purposes of divisions (G), (H) and (I) of this section: BUS. A vehicle designed for carrying passengers and having a seating capacity of more than nine persons, but not to include any such vehicle which has been altered for use for camping purposes exclusively. JUNK VEHICLE. Any motor vehicle which is not in operable condition, or which is partially dismantled, or which is used for sale of parts or as a source of repair or replacement parts for other vehicles, or which is kept for scrapping, dismantling, or salvage of any kind. Failure to prominently display a motor vehicle registration license for the current year shall be prima facie evidence that such vehicle is a junk ve hicle. MOTOR TRUCK, TRUCK TRACTOR or COMMERCIAL VEHICLE. A vehicle having either a capacity of more than one ton or weight of more than 5,000 pounds or both, but not to include vehicles which are designed exclusively for recreation purposes. (H) No person owning, driving or in charge of any bus, motor truck, truck tractor, or commercial vehicle shall permit the same to be parked or stand longer than 24 hours continuously on, in front of, or beside any property in a residential district, except for the purpose of loading or unloading. (I) No person owning, driving, or in charge of any bus, motor truck, truck tractor, or commercial vehicle designed exclusively for recreation or camping purposes, shall permit more than two of the same to stan d longer than 24 hours continuously on, in front of, or beside any property in a residential district except for the purpose of loading or unloading. (J) No person shall service, repair, replace parts or do maintenance work on a stock car, racing car, or junk car on a public street, nor on any private lands or premises unless it shall be within a building on such private premises. (K) No person shall park or stop his vehicle in a private parking lot in such a manner as to interfere with or obstruct the movement of traffic therein. (L) No person parking or stopping his vehicle in a private parking lot shall allow the same to remain in such lot for longer than the posted limit. (M) No automobile, motor vehicle, recreational vehicle or trailer may be parked or left unattended on any public road or parkway within the City of Columbia Heights at any time between the hours of 2:00 a.m. and 6:00 a.m. without a parking permit issued by the Chief of Police or his designated representative. The Chief of Police may only issue such permits to applicants only upon the following conditions: (1) Permits in excess of five in any calendar month shall not be granted unless the Chief of Police determines that the applicant cannot park on the pr operty upon which his residence is located without violating the zoning laws relating to permitted off-street parking areas or that the applicant cannot reasonably or legally drive the subject vehicle to any other place on the property where his residence is located without violating the zoning laws relating to off-street parking. (2) The Chief of Police determines that the issuance of such permit will not impede the plowing or removal of any snow, ice or waste from such public road or parkway. (3) The permit will only allow the parking of vehicles at such location as is designed by the Chief of Police. (4) The permit may be revoked by the Chief of Police if the Chief of Police later discovers that the subject vehicle will impede the plowing or removal of snow, ice, or waste from the location of the vehicle; provided, however, that the Chief of Police shall give notice of such revocation by posting a notice to that effect on the subject vehicle for not less than two hours. (5) No permit shall be valid for a period in excess of four hours. 136 Item 14. City of Columbia Heights – Ordinance 1705 Page 8 (6) No permit shall be valid unless clearly displayed upon the permitted vehicle. (7) Any act of the designated representative of the Chief of Police shall be construed as the a ct of the Chief of Police for purposes of this division. Remove: (8) All permits granted hereunder shall expire on March 31 of each year. Amend to: (8) All permits granted hereunder shall expire on March 15 of each year. Remove: (N) Division (M) of this section shall not be effective between the dates of April 1 of each year and October 31 of the same year, said dates being inclusive; provided, however, that division (M) of this section shall be applicable between April 1 of each year and May 1 of each year, said dates being inclusive, to any subject vehicle when snow has accumulated to a depth of three and one-half inches or more within the traveled portion of any roadway that lies within six feet of the said vehicle. Amend to: (N) Division (M) of this section shall not be effective between the dates of March 16 of each year and November 14 of the same year, said dates being inclusive; provided, however, that division (M) of this section shall be applicable between March 16 of each year and May 1 of each year, said dates being inclusive, to any subject vehicle when snow has accumulated to a depth of two inches or more within the traveled portion of any roadway that lies within six feet of the said vehicle. (O) No person shall park or stop a vehicle which is wider than 68 inches at its widest point in any designated compact car parking space within the city. (P) No person, firm or corporation owning or having a superior possessory interest in a parking lot containing designated compact parking spaces shall allow or permit any vehicle which is wider than 68 inches at its widest point to be parked within any designated compact car parking space within the city. The existence of two or more vehicles remaining parked in violation of division (O) of th is section for a period of more than two hours shall be prima facie evidence that the person, firm or corporation owning or having the superior possessory interest in such lot is allowing or permitting such activity in violation of this section. In addition to the penalties prescribed for misdemeanor violations by this code, the city may take such action as it deems appropriate in law or equity to enforce the owner’s responsibility to enforce the proper use of compact parking spaces. Section 4 The following administrative processes are amended or deleted as provided in Section 7.301 of the City Code of 1979, is hereby established to read as follows: § 7.301 AUTHORITY FOR IMPOUNDMENT. (A) A vehicle may be impounded by the Police Department, or by a commercial towing service pursuant to a contract with the city, where such vehicle: (1) Is parked in such a manner as to constitute a violation of any of the provisions of this chapter and thereby cause an obstruction to the free flow of traffic or interferes with the performance of municipal services; or (2) Is abandoned, whether on public or private property; or (3) Unlawfully blocks a water hydrant or is parked in a fire lane, whether on public or private property. 137 Item 14. City of Columbia Heights – Ordinance 1705 Page 9 Remove: (B) No vehicle shall be impounded unless a tag is affixed to the windshield ordering that said vehicle be towed pursuant to the provisions of this chapter. Remove: (C) No vehicle may be impounded solely because it is parked in such a manner as to constitute a violation of § 7.205(M) except: (1) Between 2:00 a.m. on November 1 and 6:00 a.m. on March 31 of the next succeeding year; and (2) At least three and one-half inches of snow has accumulated within the traveled portion of any roadway at any point not greater than 15 feet from any part of the subject vehicle Amend to: (B) No vehicle may be impounded solely because it is parked in such a manner as to constitute a violation of § 7.205(M) except: (1) Between 2:00 a.m. on November 15 and 6:00 a.m. on March 15 of the next succeeding year; and (2) At least two inches of snow has accumulated within the traveled portion of any roadway at any point not greater than 15 feet from any part of the subject vehicle. This Ordinance shall be in full force and effect from and after 30 days after its passage. Offered by: Seconded by: Roll Call: Second Reading: Offered by: Seconded by: Roll Call: Date of Passage: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 138 Item 14. ITEM: First Reading of Ordinance 1706 Being an Ordinance Amending Chapter 5 Article vii of the Columbia Heights City Code to Establish the Regulation and Registration of Cannabis-Related Businesses DEPARTMENT: Community Development BY/DATE: Mitchell Forney, 9-19-24 CORE CITY STRATEGIES: _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership XThriving and Vibrant Destination Community _Strong Infrastructure and Public Services _Sustainable BACKGROUND At the July work session, city staff presented new rules and regulations regarding the local control of cannabis businesses. During this meeting, the City Council reviewed the latest laws and recommendations from the Office of Cannabis Management and directed staff to develop an ordinance to establish cannabis business registration and regulations. Following this discussion, staff worked with the city attorney to draft Ordinance 1706. In summary, Ordinance 1706 amends Chapter 5, Article 7 of the city code to establish registration procedures for cannabis retail businesses and create regulations for cannabis businesses as permitted by the state. A key feature of Ordinance 1706 is the introduction of the city's registration process for cannabis retail businesses. Like other city licenses, the ordinance outlines application procedures an d requirements, grounds for denial, compliance checks, and penalties. Most of these aspects are strictly governed by state law. Two significant provisions in this section include the limitation of only two cannabis retail businesses within the city and specific hours of operation (5.705 C-D). Otherwise, the application process follows the same structure as other city licenses. The ordinance also addresses temporary cannabis events, which are required to be allowed by the state but can be regulated locally. These regulations, detailed in Section 5.709 F, reflect council feedback—such as the prohibition of smoking or vaping at temporary cannabis events—and establishing the permitting process for such events. Additionally, the ordinance permits municipal liquor stores to sell low -potency cannabis products. However, the low-potency section of state law provides less local control, limiting the city's ability to impose further regulations in this area. Ordinance 1706 represents the beginning of the City's response to this new industry. As the Office of Cannabis Management rolls out additional rules and the City encounters new challenges, staff anticipate making adjustments to this section of the code. Ordinance 1706 effectively lays the groundwork for regulating cannabis businesses in Columbia Heights. Staff will also collaborate with the Planning Commission to assess CITY COUNCIL MEETING AGENDA SECTION ITEMS FOR CONSIDERATION MEETING DATE 09/23/2024 139 Item 15. City of Columbia Heights - Council Letter Page 2 whether any zoning code updates are necessary to align with the new law. The state has recommended that cities treat cannabis businesses like any other type of business in terms of zoning. So far, Columbia Heights has responded accordingly, treating cannabis retailers as retailers and manufacturers as manufactu rers. Staff do not foresee significant changes to the zoning code but will explore potential impacts with the Planning Commission. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Ordinance No. 1706, there being ample copies available to the public. MOTION: Move to set the second reading of Ordinance 1706, being an ordinance amending chapter 5 article vii of the Columbia Heights City Code to establish the regulation and registration of cannabis related businesses, for October 14th, 2024, at approximately 6:00 p.m. in the Council Chambers. ATTACHMENT(S): 1. Ordinance 1706 2. OCM Guide Book with Draft Municipal Ordinance Appendix 140 Item 15. ORDINANCE NO. 1706 BEING AN ORDINANCE AMENDING CHAPTER 5 ARTICLE VII OF THE COLUMBIA HEIGHTS CITY CODE TO ESTABLISH THE REGULATION AND REGISTRATION OF CANNABIS RELATED BUSINESSES The City of Columbia Heights does ordain: Section 1 Chapter 5 of the Columbia Heights City Code is hereby amended to read as follows, to wit: CHAPTER 5: COMMERCIAL LICENSING AND REGISTRATION ARTICLE VII: CANNABIS BUSINESS REGISTRATION AND REGULATIONS 5.701 PURPOSE AND INTENT. (A) The purpose of this ordinance is to implement the provisions of Minnesota Statutes, chapter 342, which authorizes the City of Columbia Heights (City) to protect the public health, safety, and welfare of Columbia Heights residents by regulating cannabis businesses within the legal boundaries of the City. The City of Columbia Heights finds and concludes that the proposed provisions are appropriate and lawful regulations for the City of Columbia Heights and that the proposed amendments will promote the community's interest in reasonable stability for now and in the future, and that the proposed provisions are in the public interest and for the public good. 5.702 AUTHORITY. (A) The City of Columbia Heights has the authority to adopt this ordinance pursuant to: (1) Minn. Stat. 342.13(c), regarding the authority of a local unit of government to adopt reasonable restrictions of the time, place, and manner of the operation of a cannabis business provided that such restrictions do not prohibit the establishment or operation of cannabis businesses. (2) Minn. Stat. 342.22, regarding the local registration and enforcement requirements of state-licensed cannabis retail businesses and lower-potency hemp edible retail businesses. 5.703 SEVERABILITY. (A) If any section, clause, provision, or portion of this ordinance is adjudged unconstitutional or invalid by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby. 5.704 DEFINITIONS. Unless otherwise noted in this section, words and phrases contained in Minn. Stat. 342.01 and the rules promulgated pursuant to any of these acts, shall have the same meanings in this ordinance. Cannabis Cultivation. A cannabis business licensed to grow cannabis plants within the approved amount of space from seed or immature plant to mature plant. harvest cannabis flower from mature plant, package and label immature plants and seedlings and cannabis flower for sale to other cannabis businesses, transport cannabis flower to a cannabis manufacturer located on the same premises, and perform other actions approved by the office. 141 Item 15. Cannabis Retail Businesses. A retail location and the retail location(s) of a mezzobusinesses with a retail operations endorsement, microbusinesses with a retail operations endorsement, medical combination businesses operating a retail location, (and/excluding) lower-potency hemp edible retailers. Cannabis Retailer. Any person, partnership, firm, corporation, or association, foreign or domestic, selling cannabis product to a consumer and not for the purpose of resale in any form. Daycare. A location licensed with the Minnesota Department of Human Services to provide the care of a child in a residence outside the child's own home for gain or otherwise, on a regular basis, for any part of a 24-hour day. Lower-potency Hemp Edible. As defined under Minn. Stat. 342.01 subd. 50. Office of Cannabis Management. Minnesota Office of Cannabis Management, referred to as “OCM” in this ordinance. Place of Public Accommodation. A business, accommodation, refreshment, entertainment, recreation, or transportation facility of any kind, whether licensed or not, whose goods, services, facilities, privileges, advantages or accommodations are extended, offered, sold, or otherwise made available to the public. Preliminary License Approval. OCM pre-approval for a cannabis business license for applicants who qualify under Minn. Stat. 342.17. Public Place. A public park or trail, public street or sidewalk; any enclosed, indoor area used by the general public, including, but not limited to, restaurants; bars; any other food or liquor establishment; hospitals; nursing homes; auditoriums; arenas; gyms; meeting rooms; common areas of rental apartment buildings, and other places of public accommodation. Residential Treatment Facility. As defined under Minn. Stat. 245.462 subd. 23. Retail Registration. An approved registration issued by the (insert local here) to a state-licensed cannabis retail business. School. A public school as defined under Minn. Stat. 120A.05 or a nonpublic school that must meet the reporting requirements under Minn. Stat. 120A.24. State License. An approved license issued by the State of Minnesota’s Office of Cannabis Management to a cannabis retail business. 5.705 REGISTRATION. (A) No individual or entity may operate a state-licensed cannabis retail business within The City of Columbia Heights without first registering with the City. (B) Prior to issuance of a cannabis retail business registration, The City of Columbia Heights shall conduct a preliminary compliance check to ensure compliance with local ordinances. Pursuant to Minn. Stat. 342, within 30 days of receiving a copy of a state license application from OCM, The City of Columbia Heights shall certify on a form provided by OCM whether a proposed cannabis retail business complies with local zoning ordinances and, if applicable, whether the proposed business complies with the state fire code and building code. 142 Item 15. (C) The City of Columbia Heights shall limit the number of cannabis retail businesses to 2. (D) No sale of licensed products may be made between 10:00 p.m. and 8:00 a.m. on the days of Monday through Saturday, nor between 10:00 p.m. Saturday and 10:00 a.m. on Sunday. 5.706 APPLICATION PROCEDURE. (A) Application. An applicant for a retail registration shall be made on a form provided by the City. The application shall contain the full name of the applicant, applicant’s date of birth, applicant’s residential and business addresses and telephone numbers, the name of the business for which the license is sought, the name of the business’s operator, and any additional information the City deems necessary. Upon receipt of a completed application, the Clerk shall inform the applicant as much, and forward the application to the Police Department for a background and record check prior to formal review by the City Council. If the Clerk shall determine that an application is incomplete, the Clerk shall return the application to the applicant with notice of the information necessary to make the application complete. (B) The applicant shall include with the form: (1) The application fee as required in 5.706 H; (2) A copy of a valid state license or written notice of OCM license preapproval. (C) Action. The City Council may either approve or deny the registration, or it may delay action for such reasonable period of time as necessary to complete any investigation of the application or the applicant it deems necessary. If the City Council shall approve the registration, the Clerk shall issue the registration to the applicant. If the City Council denies the registration, notice of the denial shall be given to the applicant along with notice of the applicant’s right to appeal the City Council’s decision. (D) Change in location. If a state-licensed cannabis retail business seeks to move to a new location still within the legal boundaries of the City, it shall notify the City of Columbia Heights of the proposed location change, and submit necessary information to meet all the criteria in this paragraph. (E) The City of Columbia Heights shall renew an annual registration of a state-licensed cannabis retail business at the same time OCM renews the cannabis retail business’ license. A state-licensed cannabis retail business shall apply to renew registration on a form established by the City. A cannabis retail registration issued under this ordinance shall not be transferred. (F) The application for renewal of a retail registration shall include, but is not limited to items identified in section 5.706 A of this ordinance. (G) The applicant shall include with the renewal form: (1) The renewal fee as required in 5.706 H; (2) A copy of a valid state license or written notice of OCM license renewal. (H) Fees. A registration fee, as established in the City’s fee schedule, shall be charged to applicants depending on the type of retail business license applied for. The initial registration fee shall include the initial retail registration fee and the first annual renewal fee, also established in the City’ fee schedule. Any renewal retail registration fee imposed by the City shall be charged at the time of the second renewal and each subsequent renewal thereafter. A medical combination business operating an adult-use retail 143 Item 15. location may only be charged a single registration fee, not to exceed the lesser of a single retail registration fee, defined under this section, of the adult-use retail business. All registration fees shall be non- refundable once processed. (I) Basis for denial: A state-licensed cannabis retail business application shall not be approved if the cannabis retail business would exceed the maximum number of registered cannabis retail businesses permitted under Section 5.705 C. (1) Grounds for denying the issuance or renewal of a license under this article includes but is not limited to the following: (a) The applicant is under the age of 21 years. (b) The applicant, or any employee thereof, has been convicted within the past five years of any violation of a federal, state, or local law, ordinance provision, or other regulation relating to licensed products. (c) The applicant has had a license to sell licensed products revoked within the preceding 12 months of the date of application. (d) The applicant fails to provide any information required on the application, or provides false or misleading information. (e) The applicant is prohibited by federal, state, or other local law, ordinance, or other regulation from holding such a license. (2) However, except as may otherwise be provided by law, the existence of any particular ground for denial does not obligate the City to deny the license. (D) If a license is mistakenly issued or renewed to a person, it shall be revoked upon the discovery that the person was ineligible for the license under this article. The City will provide the license holder with notice of the revocation, along with information on the right to appeal. 5.707 LOCAL GOVERNMENT AS A CANNABIS RETAILER. (A) The City of Columbia Heights may establish, own, and operate one municipal cannabis retail business subject to the restrictions in this chapter. The municipal cannabis retail store shall not be included in any limitation of the number of registered cannabis retail businesses under Section 5.705 C. The City of Columbia Heights shall be subject to all same rental license requirements and procedures applicable to all other applicants. 5.708 COMPLIANCE CHECKS AND INSPECTIONS. (A) The City of Columbia Heights shall complete at minimum of one compliance check per calendar year of every cannabis business to assess if the business meets age verification requirements, as required under Minn. Stat. 342.22 Subd. 4(b) and Minn. Stat. 342.24 and this section. The City shall conduct at minimum one unannounced age verification compliance check at least once per calendar year. Age verification compliance checks shall involve persons at least 17 years of age but under the age of 21 who, with the prior written consent of a parent or guardian if the person is under the age of 18, attempt to 144 Item 15. purchase adult-use cannabis flower, adult-use cannabis products, lower-potency hemp edibles, or hemp- derived consumer products under the direct supervision of a law enforcement officer or an employee of the local unit of government. Any failures under this section must be reported to the Office of Cannabis Management. 5.709 TEMPORARY CANNABIS EVENTS. (A) Permit Required. No person shall hold a Temporary Cannabis Event without first having received a permit to do so provided in this chapter. (B) Application Submittal & Review. Every application for a Temporary Cannabis Event Permit shall be made on a form provided by the city. Said form shall include but is not limited to: (1) Full name of the property owner and applicant; (2) Address, email address, and telephone number of the property owner and the applicant. (C) The applicant shall include with the form: (1) The application fee as established in the City of Columbia Heights’ fee schedule; (2) A copy of the OCM cannabis event license application, submitted pursuant to 342.39 subd. 2; (3) A copy of the applicant’s driver’s license or qualifying state I.D. (D) The application shall be submitted to the City or it’s clerk for review. If the designee determines that a submitted application is incomplete, they shall return the application to the applicant with the notice of deficiencies. (E) Once an application is considered complete, the designee shall inform the applicant as such, process the application fees, and forward the application to the City Council for approval or denial. The application fee shall be non-refundable once processed. (F) The application for a permit for a Temporary Cannabis Event shall meet the following standards: (1) No Temporary cannabis event shall be held on City owned property or public park within the City. (2) Smoking or vaping of cannabis, or cannabinoid products, at a Temporary Cannabis Event is prohibited. (3) Temporary cannabis events shall only be held between the hours of 8:00 A.M. and 10:00 P.M. (G) A request for a Temporary Cannabis Event that does not meet the requirements of this Section shall be denied. The City of Columbia Heights shall notify the applicant of the standards not met and basis for denial. 5.710 LOWER POTENCY HEMP EDIBLES REQUIREMENTS. (A) Sale of Low-Potency Hemp Edibles. The sale of Low-Potency Edibles is permitted within the City of Columbia Heights, subject to the conditions within this Section. (B) The sale of Low-Potency Edibles is permitted in all Municipal Liquor Stores. 145 Item 15. (C) All lower-potency hemp edible retailers shall ensure that all lower-potency hemp edibles, other than lower-potency hemp edibles that are intended to be consumed as a beverage, are displayed behind a checkout counter where the public is not permitted or in a locked case. All lower-potency hemp edibles that are not displayed must be stored in a secure area. 5.711 PENALTY. (A) Suspension of Registration. In addition to any criminal penalties which may be imposed by a court of law, the City Council may suspend a license for up to 30 days upon finding that the license holder or its employee has failed to comply with statute or that the operation of the business poses an immediate threat to the health or safety of the public. Upon suspension the City shall immediately notify the cannabis retail business in writing the grounds for the suspension. (1) Upon notice of suspension the City of Columbia Heights shall immediately notify the OCM in writing the grounds for the suspension. OCM will provide the City and cannabis business retailer a response to the complaint within seven calendar days and perform any necessary inspections within 30 calendar days. (2) The City of Columbia Heights may reinstate a registration if it determines that the violations have been resolved. (3) The City of Columbia Heights shall reinstate a registration if OCM determines that the violation(s) have been resolved. (B) Subject to Minn. Stat. 342.22, subd. 5(e) the City of Columbia Heights may impose a civil penalty, as specified in the City’s Fee Schedule, for registration and related code violations, not to exceed $2,000. ARTICLE VII VIII: COMPLIENCE 5.701 5.801 VIOLATIONS (A) Any person, firm, or corporation who violates or refuses to comply with any of the provisions of this chapter; engages in or operates any business in violation of the provisions of this chapter; engages in or violates the restrictions imposed upon any licensee under this chapter; engages in, participates in, or operates any of the businesses described in this chapter without having first obtained a license therefor; or engages in, participates in, or operates any of the businesses described in this chapter after a license therefor has expired, upon conviction thereof, shall be punished as provided in § 1.999. Each day that a violation exists shall constitute a separate offense. (B) Any person, firm, or corporation who provides false information, makes a material misrepresentation, or fails to disclose material information under the provisions of § 5.101(B) of this code, upon conviction thereof, shall be punished as provided in § 1.999. (C) Any person, firm, or corporation who shall take, collect, or scavenge recyclable material set out for the authorized collection program within the city, without having first been licensed hereunder to do so, upon conviction thereof, shall be punished as provided by § 1.999. (`77 Code, § 5.7801) (Am. Ord. 1181, passed 3-27-89) Section 2 146 Item 15. This ordinance shall be in full force and effective from and after 30 days after its passage. First Reading: Offered by: Seconded by: Roll Call: Second Reading: Offered by: Seconded by: Roll Call: Date of Passage: ______________________________________ Amáda Márquez Simula, Mayor Attest: ___________________________________ Sara Ion, City Clerk/Council Secretary 147 Item 15. A Guide for Local Governments on Adult-Use Cannabis Version 1 - June 2024148 Item 15. Table of Contents Introduction ............................................................... 3 About OCM ............................................................... 4 Cannabis License Types ............................................. 5 Adult-Use Cannabis Law ........................................... 7 Cannabis Licensing Process........................................ 8 General Authorities .................................................. 10 Zoning and Land Use ................................................ 12 Local Approval Process ............................................. 15 Inspections and Compliance Checks ........................ 18 Municipal Cannabis Stores ...................................... 19 Creating Your Local Ordinance ............................... 20 Additional Resources ................................................ 21 149 Item 15. Introduction This guide serves as a general overview of Minnesota’s new adult-use cannabis law, and how local governments can expect to be involved. The guide also provides important information about Minnesota’s new Office of Cannabis Management (OCM), and the office’s structure, roles, and responsibilities. While medical cannabis continues to play an important role in the state’s cannabis environment, this guide is primarily focused on the adult-use cannabis law and marketplace. The following pages outline the variety of cannabis business licenses that will be issued, provide a broad summary of important aspects of the adult-use cannabis law, and cover a wide range of expectations and authorities that relate to local governments. This guide also provides best practices and important requirements for developing a local cannabis ordinance. Chapter 342 of Minnesota law was established by the State Legislature in 2023 and was updated in 2024. Mentions of “adult-use cannabis law” or “the law” throughout this guide refer to Chapter 342 and the changes made to it. As of this guide’s date of publication, state regulations governing the adult-use cannabis market have not yet been published—this document will be updated when such regulations become effective. This guide is not a substitute for legal advice, nor does it seek to provide legal advice. Local governments and municipal officials seeking legal advice should consult an attorney. Page 3 150 Item 15. About OCM Minnesota’s Office of Cannabis Management is the state regulatory office created to oversee the implementation and regulation of the adult-use cannabis market, the medical cannabis market, and the consumer hemp industry. Housed within OCM are the Division of Medical Cannabis (effective July 1, 2024), which operates the medical cannabis program, and the Division of Social Equity, which promotes development, stability, and safety in communities that have experienced a disproportionate, negative impact from cannabis prohibition and usage. OCM, through Chapter 342, is tasked with establishing rules and policy and exercising its regulatory authority over the Minnesota cannabis industry. In its duties, OCM is mandated to: Promote public health and welfare. Protect public safety. Eliminate the illicit market for cannabis flower and cannabis products. Meet the market demand for cannabis flower and cannabis products. Promote a craft industry for cannabis flower and cannabis products. Prioritize growth and recovery in communities that have experienced a disproportionate, negative impact from cannabis prohibition. OCM governs the application and licensing process for cannabis and hemp businesses, specific requirements for each type of license and their respective business activities, and conducts enforcement and inspection activities across the Minnesota cannabis and hemp industries. Page 4 151 Item 15. License Types Minnesota law allows for 13 different types of business licenses, each fulfilling a unique role in the cannabis and hemp supply chain. In addition to license types below, OCM will also issue endorsements to license holders to engage in specific activities, including producing, manufacturing, and sale of medical cannabis for patients. Microbusiness Microbusinesses may cultivate cannabis and manufacture cannabis products and hemp products, and package such products for sale to customers or another licensed cannabis business. Microbusiness may also operate a single retail location. Mezzobusiness Mezzobusinesses may cultivate cannabis and manufacture cannabis products and hemp products, and package such products for sale to customers or another licensed cannabis business. Mezzobusiness may also operate up to three retail locations. Cultivator Cultivators may cultivate cannabis and package such cannabis for sale to another licensed cannabis business. Manufacturer Manufacturers may manufacture cannabis products and hemp products, and package such products for sale to a licensed cannabis retailer. Retailer Retailers may sell immature cannabis plants and seedlings, cannabis, cannabis products, hemp products, and other products authorized by law to customers and patients. Wholesaler Wholesalers may purchase and/or sell immature cannabis plants and seedlings, cannabis, cannabis products, and hemp products from another licensed cannabis business. Wholesalers may also import hemp-derived consumer products and lower-potency hemp edibles. Page 5 152 Item 15. License Types (continued) Transporter Transporters may transport immature cannabis plants and seedlings, cannabis, cannabis products, and hemp products to licensed cannabis businesses. Testing Facility Testing facilities may obtain and test immature cannabis plants and seedlings, cannabis, cannabis products, and hemp products from licensed cannabis businesses. Event Organizer Event organizers may organize a temporary cannabis event lasting no more than four days. Delivery Service Delivery services may purchase cannabis, cannabis products, and hemp products from retailers or cannabis business with retail endorsements for transport and delivery to customers. Medical Cannabis Combination Business Medical cannabis combination businesses may cultivate cannabis and manufacture cannabis and hemp products, and package such products for sale to customers, patients, or another licensed cannabis business. Medical cannabis combination businesses may operate up to one retail location in each congressional district. Lower-Potency Hemp Edible Manufacturer Lower-potency hemp edible manufacturers may manufacture and package lower-potency hemp edibles for consumer sale, and sell hemp concentrate and lower-potency hemp edibles to other cannabis and hemp businesses. Lower-Potency Hemp Edible Retailer Lower-potency hemp edible retailers may sell lower-potency hemp edibles to customers. Each license is subject to further restrictions on allowable activities. Maximum cultivation area and manufacturing allowances vary by license type. Allowable product purchase, transfer, and sale between licensees are subject to restrictions in the law. Page 6 153 Item 15. The Adult-Use Cannabis Law Minnesota’s new adult-use cannabis law permits the personal use, possession, and transportation of cannabis by those 21 years of age and older, and allows licensed businesses to conduct cultivation, manufacturing, transport, delivery, and sale of cannabis and cannabis products. For Individuals Possession limits: Flower - 2 oz. in public, 2 lbs. in private residence Concentrate - 8 g Edibles (including lower-potency hemp) - 800 mg THC Consumption only allowed on private property or at licensed businesses with on-site consumption endorsements. Consumption not allowed in public. Gifting cannabis to another individual over 21 years old is allowed, subject to possession limits. Home cultivation is limited to four mature and four immature plants (eight total) in a single residence. Plants must be in an enclosed and locked space. Home extraction using volatile substances (e.g., butane, ethanol) is not allowed. Unlicensed sales are not allowed. For Businesses Advertising: May not include or appeal to those under 21 years old. Must include proper warning statements. May not include misleading claims or false statements. Billboards are not allowed. The flow of all products through the supply chain must be tracked by the state-authorized tracking system. All products sold to consumers and patients must be tested for contaminants. Home delivery is allowed by licensed businesses. Page 7 154 Item 15. The Cannabis Licensing Process An applicant will take the following steps to proceed from application to active licensure. As described, processes vary depending on social equity status and/or whether the type of license being sought is capped or uncapped in the general licensing process. License Preapproval: Early Mover Process for Social Equity Applicants The license preapproval process is a one-time application process available for verified social equity applicants. State law requires OCM to open the application window on July 24, 2024, and close the window on August 12, 2024. The preapproval process is available for the following license types, and all are capped in this process: microbusiness, mezzobusiness, cultivator, retailer, wholesaler, transporter, testing facility, and delivery service. Applicant’s social equity applicant (SEA) status verified. Complete application and submit application fees. Application vetted for minimum requirements by OCM. Application (if qualified) entered into lottery drawing. If selected in lottery, OCM completes background check of selected applicant and issues license preapproval. Applicant with license preapproval* submits business location and amends application accordingly. OCM forwards completed application to local government. Local government completes certification of zoning compliance. OCM conducts site inspection. When regulations are adopted, license becomes active, operations may commence. *For social equity applicants with license preapproval for microbusiness, mezzobusiness, or a cultivator license, they may begin growing cannabis plants prior to the adoption of rules if OCM receives approval from local governments in a form and manner determined by the office. This is only applicable to cultivation and does not authorize retail sales or other endorsed activities of the licenses prior to the adoption of rules. Preapproval steps: Page 8 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 155 Item 15. The Cannabis Licensing Process (cont.) The general licensing process will align with the adoption of rules and OCM will share more information about the timing of general licensing process. The general licensing process includes social equity applicants and non-social equity applicants. General Licensing: Cultivator, Manufacturer, Retailer, Mezzobusiness Complete application and submit application fees. Application vetted for minimum requirements by OCM. Application (if qualified) entered into lottery drawing. If selected in lottery, OCM completes background check of selected applicant and issues preliminary approval. Applicant with preliminary approval submits business location and amends application accordingly. OCM forwards completed application to local government. Local government completes certification of zoning compliance. OCM conducts site inspection. License becomes active, operations may commence.* General Licensing: Microbusiness, Wholesaler, Transporter, Testing Facility, Event Organizer Complete application and submit application fees.1. Application vetted for minimum requirements by OCM.2. For qualified applicants, OCM completes background check of vetted applicant and issues preliminary approval. 3. Selected applicant submits business location and amends application accordingly.4. OCM forwards completed application to local government.5. Local government completes certification of zoning compliance.6. OCM conducts site inspection.7. License becomes active, operations may commence.*8. 1. 2. 3. 4. 5. 6. 7. 8. 9. *For businesses seeking a retail endorsement (microbusiness, mezzobusiness, and retailer), a valid local retail registration is required prior to the business commencing any retail sales. See Page 16 for information on the local retail registration process. Page 9 156 Item 15. General Authorities Local governments in Minnesota have various means of oversight over the cannabis market, as provided by the adult-use cannabis law. Local governments may not issue outright bans on cannabis business, or limit operations in a manner beyond what is provided by state law. Cannabis Retail Restrictions (342.13) Local governments may limit the number of retailers and microbusiness/mezzobusinesses with retail endorsements allowed within their locality, as long as there is at least one retail location per 12,500 residents. Local units of government are not obligated to seek out a business to register as cannabis business if they have not been approached by any potential applicants, but cannot prohibit the establishment of a business if this population requirement is not met. Local units of government may also issue more than the minimum number of registrations. Per statutory direction, a municipal cannabis store (Page 19) cannot be included in the minimum number of registrations required. For population counts, the state demographer estimates will likely be utilized. Tribal Governments (342.13) OCM is prohibited from and will not issue state licenses to businesses in Indian Country without consent from a tribal nation. Tribal nations hold the authority to license tribal cannabis businesses on tribal lands – this process is separate than OCM’s licensing process and authority. Subject to compacting, Tribal nations may operate cannabis businesses off tribal lands. There will be more information available once the compacting processes are complete. Taxes (295.81; 295.82) Retail sales of taxable cannabis products are subject to the state and local sales and use tax and a 10% gross receipts tax. Cannabis gross receipts tax proceeds are allocated as follows: 20% to the local government cannabis aid account and 80% to the state general fund. Local taxes imposed solely on sale of cannabis products are prohibited. Cannabis retailers will be subject to the same real property tax classification as all other retail businesses. Real property used for raising, cultivating, processing, or storing cannabis plants, cannabis flower, or cannabis products for sale will be classified as commercial and industrial property. Page 10 157 Item 15. General Authorities (cont.) Retail Timing Restrictions (342.13) Local governments may prohibit retail sales of cannabis between the hours of 8 a.m. and 10 a.m. Monday-Saturday, and 9 p.m. and 2 a.m. the following day. Operating Multiple Locations with One License Certain cannabis licenses allow for multiple retail locations to be operated under a single license, with the following limitations: Retailers: up to five retail locations. Mezzobusinesses: up to three retail locations. Microbusinesses: up to one retail location. Medical cannabis combination businesses: one retail location per congressional district. Additionally, medical cannabis combination businesses may cultivate at more than one location within other limitations on cultivation. For all other license types, one license permits the operation of one location. Each retail location requires local certification and/or registration. Page 11 158 Item 15. Zoning and Land Use Buffer Guidelines (342.13) State law does not restrict how a local government conducts its zoning designations for cannabis businesses, except that they may prohibit the operation of a cannabis business within 1,000 feet of a school, or 500 feet of a day care, residential treatment facility, or an attraction within a public park that is regularly used by minors, including playgrounds and athletic fields. Zoning Guidelines While each locality conducts its zoning differently, a few themes have emerged across the country. For example, cannabis manufacturing facilities are often placed in industrial zones, while cannabis retailers are typically found in commercial/retail zones. Cannabis retail facilities align with general retail establishments and are prohibited from allowing consumption or use onsite, and are also required to have plans to prevent the visibility of cannabis and hemp-derived products to individuals outside the retail location. Industrial hemp is an agricultural product, and should be zoned as such. Cannabis businesses should be zoned under existing zoning ordinances in accordance with the license type or endorsed activities held by the cannabis business. Note that certain types of licenses may be able to perform multiple activities which may have different zoning analogues. In the same way municipalities may zone a microbrewery that predominately sells directly to onsite consumers differently than a microbrewery that sells packaged beer to retailers and restaurants, so too might a municipality wish to zone two microbusinesses based on the actual activities that each business is undertaking. Table 1, included on Pages 13 and 14, explains the types of activities that cannabis businesses might undertake, as well as, some recommended existing zoning categories. Page 12 159 Item 15. Endorsed Activity License Type Eligible to Do Endorsed Activity Description of Activity Comparable Districts Municipal Considerations Cultivation Cultivator Mezzobusiness Microbusiness Medical Cannabis Combination "Cultivation" means any activity involving the planting, growing, harvesting, drying, curing, grading, or trimming of cannabis plants, cannabis flower, hemp plants, or hemp plant parts. Indoor: Industrial, Commercial, Production Outdoor: Agricultural Odor Potential need for transportation from facility Waste, water, and energy usage Security Cannabis Manufacturing, Processing, Extraction Manufacturer Mezzobusiness Microbusiness Medical Cannabis Combination This group of endorsed activities turn raw, dried cannabis and cannabis parts into other types of cannabis products, e.g. edibles or topicals. Industrial, Commercial, Production Odor Potential need for transportation from facility Waste, water, and energy usage Security Hemp Manufacturing Lower-Potency Hemp Edible (LPHE) Manufacturing These business convert hemp into LPHE edible prodcuts. Industrial, Commercial, Production Odor Waste, water, and energy Wholesale Wholesale Cultivator Manufacturer Mezzobusiness Microbusiness Medical Cannabis Combination This activity and license type allows a business to purchase from a business growing or manufacturing cannabis or cannabis products and sell to a cannabis business engaged in retail. Industrial, Commercial, Production Need for transportation from facility Security Page 13 Zoning and Land Use (cont.) Table 1: Cannabis and Hemp Business Activities 160 Item 15. Page 14 Endorsed Activity License Type Eligible to Do Endorsed Activity Description of Activity Comparable Districts Municipal Considerations Cannabis Retail Retailer Mezzobusiness Microbusiness Medical Cannabis Combination This endorsed activity and license types allow a business to sell cannabis and cannabis products directly to consumers. Retail, Neighborhood Shopping Districts, Light Industrial, Existing districts where off-sale liquor or tobacco sales are allowed. Micros may offer onsite consumption, similar to breweries. Micros and Mezzos may include multiple activities: cultivation, manufacture, and/or retail. Transportation Cannabis Transporter This license type allows a company to transport products from one license type to another. Fleet based business that will own multiple vehicles, but not necessarily hold a substantial amount of cannabis or cannabis products. Delivery Cannabis Delivery This license type allows for transportation to the end consumer. Fleet based business that will own multiple vehicles, but not necessarily hold a substantial amount of cannabis or cannabis products. Events Event Organizer This license entitles license holder to organizer a temporary event lasting no more than four days. Anywhere that the city permits events to occur, subject to other restrictions related to cannabis use. On site consumption. Retail sales by a licensed or endorsed retail business possible. Zoning and Land Use (cont.) Table 1: Cannabis and Hemp Business Activities (continued) 161 Item 15. Local Approval Process Local governments play a critical role in the licensing process, serving as a near-final approval check on cannabis businesses nearing the awarding of a state license for operations. Once an applicant has been vetted by OCM and is selected for proceeding in the verification process, they are then required to receive the local government’s certification of zoning compliance and/or local retail registration before operations may commence. Local Certification of Zoning Compliance (342.13; 342.14) Following OCM’s vetting process, local governments must certify that the applicant with preliminary approval has achieved compliance with local zoning ordinances prior to the licensee receiving final approval from OCM to commence operations. During the application and licensing process for cannabis businesses, OCM will notify a local government when an applicant intends to operate within their jurisdiction and request a certification as to whether a proposed cannabis business complies with local zoning ordinances, and if applicable, whether the proposed business complies with state fire code and building code. According to Minnesota’s cannabis law, a local unit of government has 30 days to respond to this request for certification of compliance. If a local government does not respond to OCM’s request for certification of compliance within the 30 days, the cannabis law allows OCM to issue a license. OCM may not issue the final approval for a license if the local government has indicated they are not in compliance. OCM will work with local governments to access the licensing software system to complete this zoning certification process. Page 15 162 Item 15. Local Approval Process (cont.) Local Retail Registration Process (342.22) Once the licensing process begins, local government registration applies to cannabis retailers or other cannabis/hemp businesses seeking a retail endorsement. Local governments must issue a retail registration after verifying that: The business has a valid license or license preapproval issued by OCM. The business has paid a registration fee or renewal fee to the local government; Initial registration fees collected by a local government may be $500 or half the amount of the applicable initial license fee, whichever is less, and renewal registration fees may be $1,000 or half the amount of the applicable renewal license fee, whichever is less. The business is found to be in compliance with Chapter 342 and local ordinances. If applicable, the business is current on all property taxes and assessments for the proposed retail location. Local registrations may also be issued by counties if the respective local government transfers such authorities to the county. Determining a Process for Limiting Retail Registrations If a local government wishes to place a limitation on the number of retailers and microbusiness/mezzobusinesses with retail endorsements allowed within their locality (as long as there is at least one retail location per 12,500 residents, see Page 10), state law does not define the process for a local government’s selection if there are more applicants than registrations available. A few options for this process include the use of a lottery, a first-come/first-serve model, a rolling basis, and others. Local governments should work with an attorney to determine their specific process for selection if they wish to limit the number of licensed cannabis retailers per 342.13. Local governments are not required to limit the number of licensed cannabis retailers. Page 16 163 Item 15. Local Approval Process (cont.) Local governments are permitted specific authorities for registration refusal and registration suspension, in addition to—and not in conflict with—OCM authorities. Registration and Renewal Refusals Local governments may refuse the registration and/or certification of a license renewal if the license is associated with an individual who, within five years of the license application, has been convicted of a felony or willful violation of a federal or state law or local ordinance related to the manufacture, sale, distribution, or possession for sale or distribution of an alcoholic beverage. Local Registration Suspension (342.22) Local governments may suspend the local retail registration of a cannabis business or hemp business if the business is determined to not be operating in compliance with a local ordinance authorized by 342.13 or if the operation of the business poses an immediate threat to the health and safety of the public. The local government must immediately notify OCM of the suspension if it occurs. OCM will review the suspension and may reinstate the registration or take enforcement action. Expedited Complaint Process (342.13) Per state law, OCM will establish an expedited complaint process during the rulemaking process to receive, review, read, and respond to complaints made by a local unit of government about a cannabis business. Upon promulgation of rules, OCM will publish the complaint process. At a minimum, the expedited complaint process shall require the office to provide an initial response to the complaint within seven days and perform any necessary inspections within 30 days. Within this process, if a local government notifies OCM that a cannabis business poses an immediate threat to the health or safety of the public, the office must respond within one business day. Page 17 164 Item 15. Inspections & Compliance Checks Local governments are permitted specific business inspection and compliance check authorities, in addition to—and not in conflict with—OCM authorities. Inspections and Compliance Checks (342.22) Local governments must conduct compliance checks for cannabis and hemp businesses holding retail registration at least once per calendar year. These compliance checks must verify compliance with age verification procedures and compliance with any applicable local ordinance established pursuant to 342.13. OCM maintains inspection authorities for all cannabis licenses to verify compliance with operation requirements, product limits, and other applicable requirements of Chapter 342. Page 18 165 Item 15. Municipal Cannabis Stores State law requires OCM issue a license to a city or county seeking to operate a single municipal cannabis store if the city or county: As authorized in Chapter 342.32, local governments are permitted to apply for a cannabis retail license to establish and operate a municipal cannabis store. Submits required application information to OCM, Meets minimum requirements for licensure, and Pays applicable application and license fee. A municipal cannabis store will not be included in the total count of retail licenses issued by the state under Chapter 342. A municipal cannabis store cannot be counted as retail registration for purposes of determining whether a municipality’s cap on retail registrations imposed by ordinance. Page 19 166 Item 15. Creating Your Local Ordinance Local governments may not prohibit the possession, transportation, or use of cannabis, or the establishment or operation of a cannabis business licensed under state law. Local governments may adopt reasonable restrictions on the time, place, and manner of cannabis business operations (see Page 8). Local governments may adopt interim ordinances to protect public safety and welfare, as any studies and/or further considerations on local cannabis activities are being conducted, until January 1, 2025. A public hearing must be held prior to adoption of an interim ordinance. If your local government wishes to operate a municipal cannabis store, the establishment and operation of such a facility must be considered in a local ordinance. As authorized in 342.13, a local government may adopt a local ordinance regarding cannabis businesses. Establishing local governments’ ordinances on cannabis businesses in a timely manner is critical for the ability for local cities or towns to establish local control as described in the law, and is necessary for the success of the statewide industry and the ability of local governments to protect public health and safety. The cannabis market’s potential to create jobs, generate revenue, and contribute to economic development at the local and state level is supported through local ordinance work. The issuance of local certifications and registrations to prospective cannabis businesses is also dependent on local ordinances. Model Ordinance For additional guidance regarding the creation of a cannabis related ordinance, please reference the addendum in this packet. Page 20 167 Item 15. Additional Resources OCM Toolkit for Local Partners Please visit OCM webpage (mn.gov/ocm/local-governments/) for additional information, including a toolkit of resources developed specifically for local government partners. The webpage will be updated as additional information becomes available and as state regulations are adopted. These resources are also included in the addendum of this packet. Toolkit resources include: Appendix A: Model Ordinance Appendix B: Hemp Flower and Hemp-Derived Cannabinoid Product Checklist Appendix C: Enforcement Notice from the Office of Cannabis Management Appendix D: Notice to Unlawful Cannabis Sellers Local Organizations There are several organizations who also have developed resources to support local governments regarding the cannabis industry. Please feel free to contact the following for additional resources: League of Minnesota Cities Association of Minnesota Counties Minnesota Public Health Law Center Page 21 168 Item 15. Appendix A: Model Ordinance 169 Item 15. Cannabis Model Ordinance The following model ordinance is meant to be used as a resource for cities, counties, and townships within Minnesota. The italicized text in red is meant to provide commentary and notes to jurisdictions considering using this ordinance and should be removed from any ordinance formally adopted by said jurisdiction. Certain items are not required to be included in the adopted ordinance: ‘OR’ and (optional) are placed throughout for areas where a jurisdiction may want to consider one or more choices on language. Section 1 Administration Section 2 Registration of Cannabis Business Section 3 Requirements for a Cannabis Business (Time, Place, Manner) Section 4 Temporary Cannabis Events Section 5 Lower Potency Hemp Edibles Section 6 Local Government as a Retailer Section 7 Use of Cannabis in Public AN ORDINANCE OF THE (CITY/COUNTY OF ______) TO REGULATE CANNABIS BUSINESSES The (city council/town board/county board) of (city/town/county) hereby ordains: Section 1. Administration 1.1 Findings and Purpose (insert local authority) makes the following legislative findings: The purpose of this ordinance is to implement the provisions of Minnesota Statutes, chapter 342, which authorizes (insert local authority) to protect the public health, safety, welfare of (insert local here) residents by regulating cannabis businesses within the legal boundaries of (insert local here). (insert local authority) finds and concludes that the proposed provisions are appropriate and lawful land use regulations for (insert local here), that the proposed amendments will promote the community's interest in reasonable stability in zoning for now and in the future, and that the proposed provisions are in the public interest and for the public good. 1.2 Authority & Jurisdiction A county can adopt an ordinance that applies to unincorporated areas and cities that have delegated authority to impose local zoning controls. (insert local authority) has the authority to adopt this ordinance pursuant to: a) Minn. Stat. 342.13(c), regarding the authority of a local unit of government to adopt reasonable restrictions of the time, place, and manner of the operation of 170 Item 15. a cannabis business provided that such restrictions do not prohibit the establishment or operation of cannabis businesses. b) Minn. Stat. 342.22, regarding the local registration and enforcement requirements of state-licensed cannabis retail businesses and lower-potency hemp edible retail businesses. c) Minn. Stat. 152.0263, Subd. 5, regarding the use of cannabis in public places. d) Minn. Stat. 462.357, regarding the authority of a local authority to adopt zoning ordinances. Ordinance shall be applicable to the legal boundaries of (insert local here). (Optional) (insert city here) has delegated cannabis retail registration authority to (insert county here). However, (insert city here) may adopt ordinances under Sections (2.6, 3 and 4) if (insert county here) has not adopted conflicting provisions. 1.3 Severability If any section, clause, provision, or portion of this ordinance is adjudged unconstitutional or invalid by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby. 1.4 Enforcement The elected body of a jurisdiction can choose to designate an official to administer and enforce this ordinance. The (insert name of local government or designated official) is responsible for the administration and enforcement of this ordinance. Any violation of the provisions of this ordinance or failure to comply with any of its requirements constitutes a misdemeanor and is punishable as defined by law. Violations of this ordinance can occur regardless of whether or not a permit is required for a regulated activity listed in this ordinance. 1.5 Definitions 1. Unless otherwise noted in this section, words and phrases contained in Minn. Stat. 342.01 and the rules promulgated pursuant to any of these acts, shall have the same meanings in this ordinance. 2. Cannabis Cultivation: A cannabis business licensed to grow cannabis plants within the approved amount of space from seed or immature plant to mature plant. harvest cannabis flower from mature plant, package and label immature plants and seedlings and cannabis flower for sale to other cannabis businesses, transport cannabis flower to a cannabis manufacturer located on the same premises, and perform other actions approved by the office. 3. Cannabis Retail Businesses: A retail location and the retail location(s) of a mezzobusinesses with a retail operations endorsement, microbusinesses with a retail operations endorsement, medical combination businesses operating a retail location, (and/excluding) lower-potency hemp edible retailers. 171 Item 15. 4. Cannabis Retailer: Any person, partnership, firm, corporation, or association, foreign or domestic, selling cannabis product to a consumer and not for the purpose of resale in any form. 5. Daycare: A location licensed with the Minnesota Department of Human Services to provide the care of a child in a residence outside the child's own home for gain or otherwise, on a regular basis, for any part of a 24-hour day. 6. Lower-potency Hemp Edible: As defined under Minn. Stat. 342.01 subd. 50. 7. Office of Cannabis Management: Minnesota Office of Cannabis Management, referred to as “OCM” in this ordinance. 8. Place of Public Accommodation: A business, accommodation, refreshment, entertainment, recreation, or transportation facility of any kind, whether licensed or not, whose goods, services, facilities, privileges, advantages or accommodations are extended, offered, sold, or otherwise made available to the public. 9. Preliminary License Approval: OCM pre-approval for a cannabis business license for applicants who qualify under Minn. Stat. 342.17. 10. Public Place: A public park or trail, public street or sidewalk; any enclosed, indoor area used by the general public, including, but not limited to, restaurants; bars; any other food or liquor establishment; hospitals; nursing homes; auditoriums; arenas; gyms; meeting rooms; common areas of rental apartment buildings, and other places of public accommodation. 11. Residential Treatment Facility: As defined under Minn. Stat. 245.462 subd. 23. 12. Retail Registration: An approved registration issued by the (insert local here) to a state- licensed cannabis retail business. 13. School: A public school as defined under Minn. Stat. 120A.05 or a nonpublic school that must meet the reporting requirements under Minn. Stat. 120A.24. 14. State License: An approved license issued by the State of Minnesota’s Office of Cannabis Management to a cannabis retail business. Section 2. Registration of Cannabis Businesses A city or town can delegate authority for registration to the County. A city or town can still adopt specific requirement regarding zoning, buffers, and use in public places, provided said requirements are not in conflict with an ordinance adopted under the delegated authority granted to the County. 2.1 Consent to registering of Cannabis Businesses No individual or entity may operate a state-licensed cannabis retail business within (insert local here ) without first registering with (insert local here). Any state-licensed cannabis retail business that sells to a customer or patient without valid retail registration shall incur a civil penalty of (up to $2,000) for each violation. Notwithstanding the foregoing provisions, the state shall not issue a license to any cannabis business to operate in Indian country, as defined in United States Code, title 18, section 1151, of a Minnesota Tribal government without the consent of the Tribal government. 172 Item 15. 2.2 Compliance Checks Prior to Retail Registration A jurisdiction can choose to conduct a preliminary compliance check prior to issuance of retail registration. Prior to issuance of a cannabis retail business registration, (insert local here) (shall/shall not) conduct a preliminary compliance check to ensure compliance with local ordinances. Pursuant to Minn. Stat. 342, within 30 days of receiving a copy of a state license application from OCM, (insert local here) shall certify on a form provided by OCM whether a proposed cannabis retail business complies with local zoning ordinances and, if applicable, whether the proposed business complies with the state fire code and building code. 2.3 Registration & Application Procedure 2.3.1 Fees. (insert local here) shall not charge an application fee. A registration fee, as established in (insert local here )’s fee schedule, shall be charged to applicants depending on the type of retail business license applied for. An initial retail registration fee shall not exceed $500 or half the amount of an initial state license fee under Minn. Stat. 342.11, whichever is less. The initial registration fee shall include the initial retail registration fee and the first annual renewal fee. Any renewal retail registration fee imposed by (insert local here) shall be charged at the time of the second renewal and each subsequent renewal thereafter. A renewal retail registration fee shall not exceed $1,000 or half the amount of a renewal state license fee under Minn. Stat. 342.11, whichever is less. A medical combination business operating an adult-use retail location may only be charged a single registration fee, not to exceed the lesser of a single retail registration fee, defined under this section, of the adult-use retail business. 2.3.2 Application Submittal. The (insert local here) shall issue a retail registration to a state-licensed cannabis retail business that adheres to the requirements of Minn. Stat. 342.22. (A) An applicant for a retail registration shall fill out an application form, as provided by the (insert local here). Said form shall include, but is not limited to: i. Full name of the property owner and applicant; ii. Address, email address, and telephone number of the applicant; iii. The address and parcel ID for the property which the retail registration is sought; iv. Certification that the applicant complies with the requirements of local ordinances established pursuant to Minn. Stat. 342.13. v. (Insert additional standards here) (B) The applicant shall include with the form: 173 Item 15. i. the application fee as required in [Section 2.3.1]; ii. a copy of a valid state license or written notice of OCM license preapproval; iii. (Insert additional standards here) (C) Once an application is considered complete, the (insert local government designee) shall inform the applicant as such, process the application fees, and forward the application to the (insert staff/department, or elected body that will approve or deny the request) for approval or denial. (D) The application fee shall be non-refundable once processed. 2.3.3 Application Approval (A) (Optional) A state-licensed cannabis retail business application shall not be approved if the cannabis retail business would exceed the maximum number of registered cannabis retail businesses permitted under Section 2.6. (B) A state-licensed cannabis retail business application shall not be approved or renewed if the applicant is unable to meet the requirements of this ordinance. (C) A state-licensed cannabis retail business application that meets the requirements of this ordinance shall be approved. 2.3.4 Annual Compliance Checks. The (insert local here) shall complete at minimum one compliance check per calendar year of every cannabis business to assess if the business meets age verification requirements, as required under [Minn. Stat. 342.22 Subd. 4(b) and Minn. Stat. 342.24] and this/these [chapter/section/ordinances]. The (insert local here ) shall conduct at minimum one unannounced age verification compliance check at least once per calendar year. Age verification compliance checks shall involve persons at least 17 years of age but under the age of 21 who, with the prior written consent of a parent or guardian if the person is under the age of 18, attempt to purchase adult-use cannabis flower, adult-use cannabis products, lower-potency hemp edibles, or hemp-derived consumer products under the direct supervision of a law enforcement officer or an employee of the local unit of government. Any failures under this section must be reported to the Office of Cannabis Management. 2.3.5 Location Change A jurisdiction may decide to treat location changes as a new registration, or alternatively treat a location change as allowable subject to compliance with the rest of the registration process. A state-licensed cannabis retail business shall be required to submit a new application for registration under Section 2.3.2 if it seeks to move to a new location still within the legal boundaries of (insert local here). 174 Item 15. or If a state-licensed cannabis retail business seeks to move to a new location still within the legal boundaries of (insert local here), it shall notify (insert local here) of the proposed location change, and submit necessary information to meet all the criteria in this paragraph. 2.4 Renewal of Registration The (insert local here) shall renew an annual registration of a state-licensed cannabis retail business at the same time OCM renews the cannabis retail business’ license. A state-licensed cannabis retail business shall apply to renew registration on a form established by (insert local here). A cannabis retail registration issued under this ordinance shall not be transferred. 2.4.1 Renewal Fees. The (insert local here) may charge a renewal fee for the registration starting at the second renewal, as established in (insert local here)’s fee schedule. 2.4.2 Renewal Application. The application for renewal of a retail registration shall include, but is not limited to: • Items required under Section 2.3.2 of this Ordinance. • Insert additional items here 2.5 Suspension of Registration 2.5.1 When Suspension is Warranted. The (insert local here) may suspend a cannabis retail business’s registration if it violates the ordinance of (insert local here) or poses an immediate threat to the health or safety of the public. The (insert local here) shall immediately notify the cannabis retail business in writing the grounds for the suspension. 2.5.2 Notification to OCM. The (insert local here) shall immediately notify the OCM in writing the grounds for the suspension. OCM will provide (insert local here) and cannabis business retailer a response to the complaint within seven calendar days and perform any necessary inspections within 30 calendar days. 2.5.3 Length of Suspension. A jurisdiction can wait for a determination from the OCM before reinstating a registration. The suspension of a cannabis retail business registration may be for up to 30 calendar days, unless OCM suspends the license for a longer period. The business may not make sales to customers if their registration is suspended. 175 Item 15. The (insert local here ) may reinstate a registration if it determines that the violations have been resolved. The (insert local here) shall reinstate a registration if OCM determines that the violation(s) have been resolved. 2.5.4 Civil Penalties. Subject to Minn. Stat. 342.22, subd. 5(e) the (insert local here) may impose a civil penalty, as specified in the (insert local here)’s Fee Schedule, for registration violations, not to exceed $2,000. 2.6 Limiting of Registrations A jurisdiction may choose to set a limit on the number of retail registrations within its boundaries. The jurisdiction may not however, limit the number of registrations to fewer than one per 12,500 residents. (Optional) The (insert local here) shall limit the number of cannabis retail businesses to no fewer than one registration for every 12,500 residents within (insert local legal boundaries here). (Optional) If (insert county here) has one active cannabis retail businesses registration for every 12,500 residents, the (insert local here) shall not be required to register additional state-licensed cannabis retail businesses. (Optional) The (insert local here) shall limit the number of cannabis retail businesses to (insert number <= minimum required). Section 3. Requirements for Cannabis Businesses State Statutes note that jurisdictions may “adopt reasonable restrictions on the time, place, and manner of the operation of a cannabis business.” A jurisdiction considering other siting requirements (such as a buffer between cannabis businesses, or a buffer from churches) should consider whether there is a basis to adopt such restrictions. 3.1 Minimum Buffer Requirements A jurisdiction can adopt buffer requirements that prohibit the operation of a cannabis business within a certain distance of schools, daycares, residential treatment facilities, or from an attraction within a public park that is regularly used by minors, including a playground or athletic field. Buffer requirements are optional. A jurisdiction cannot adopt larger buffer requirements than the requirements here in Section 3.1. A jurisdiction should use a measuring system consistent with the rest of its ordinances, e.g. from lot line or center point of lot. (Optional) The (insert local here) shall prohibit the operation of a cannabis business within [0-1,000] feet of a school. 176 Item 15. (Optional) The (insert local here) shall prohibit the operation of a cannabis business within [0-500] feet of a day care. (Optional) The (insert local here) shall prohibit the operation of a cannabis business within [0-500] feet of a residential treatment facility. (Optional) The (insert local here) shall prohibit the operation of a cannabis business within [0-500] feet of an attraction within a public park that is regularly used by minors, including a playground or athletic field. (Optional) The (insert local here) shall prohibit the operation of a cannabis retail business within [X] feet of another cannabis retail business. Pursuant to Minn. Stat. 462.367 subd. 14, nothing in Section 3.1 shall prohibit an active cannabis business or a cannabis business seeking registration from continuing operation at the same site if a (school/daycare/residential treatment facility/attraction within a public park that is regularly used by minors) moves within the minimum buffer zone. 3.2 Zoning and Land Use For jurisdictions with zoning, said jurisdiction can limit what zone(s) Cannabis businesses can operate in. As with other uses in a Zoning Ordinance, a jurisdiction can also determine if such use requires a Conditional or Interim Use permit. A jurisdiction cannot outright prohibit a cannabis business. A jurisdiction should amend their Zoning Ordinance and list what zone(s) Cannabis businesses are permitted in, and whether they are permitted, conditional, or interim uses. While each locality conducts its zoning differently, a few themes have emerged across the country. For example, cannabis manufacturing facilities are often placed in industrial zones, while cannabis retailers are typically found in commercial/retail zones. Cannabis retail facilities align with general retail establishments and are prohibited from allowing consumption or use onsite and are also required to have plans to prevent the visibility of cannabis and hemp-derived products to individuals outside the retail location. Cannabis businesses should be zoned under existing zoning ordinances in accordance with the license type or endorsed activities held by the cannabis business. 3.2.1. Cultivation. Cannabis businesses licensed or endorsed for cultivation are permitted as a (type of use) in the following zoning districts: • (Insert zoning districts use is permitted in here) • (Insert zoning districts use is permitted in here) 3.2.1. Cannabis Manufacturer. Cannabis businesses licensed or endorsed for cannabis manufacturer are permitted as a (type of use) in the following zoning districts: • (Insert zoning districts use is permitted in here) • (Insert zoning districts use is permitted in here) 177 Item 15. 3.2.1. Hemp Manufacturer. Businesses licensed or endorsed for low-potency hemp edible manufacturers permitted as a (type of use) in the following zoning districts: • (Insert zoning districts use is permitted in here) • (Insert zoning districts use is permitted in here) 3.2.1. Wholesale. Cannabis businesses licensed or endorsed for wholesale are permitted as a (type of use) in the following zoning districts: • (Insert zoning districts use is permitted in here) • (Insert zoning districts use is permitted in here) 3.2.1. Cannabis Retail. Cannabis businesses licensed or endorsed for cannabis retail are permitted as a (type of use) in the following zoning districts: • (Insert zoning districts use is permitted in here) • (Insert zoning districts use is permitted in here) 3.2.1. Cannabis Transportation. Cannabis businesses licensed or endorsed for transportation are permitted as a (type of use) in the following zoning districts: • (Insert zoning districts use is permitted in here) • (Insert zoning districts use is permitted in here) 3.2.1. Cannabis Delivery. Cannabis businesses licensed or endorsed for delivery are permitted as a (type of use) in the following zoning districts: • (Insert zoning districts use is permitted in here) • (Insert zoning districts use is permitted in here) 3.3 Hours of Operation A jurisdiction may adopt an ordinance limiting hours of operation between 10 a.m. and 9 p.m., seven days a week, and that State statute prohibits the sale of cannabis between 2 a.m. and 8 a.m., Monday through Saturday, and between 2 a.m. and 10 a.m. on Sundays. (Optional) Cannabis businesses are limited to retail sale of cannabis, cannabis flower, cannabis products, lower-potency hemp edibles, or hemp-derived consumer products between the hours of (insert time here) and (insert time here). 3.4 (Optional) Advertising Cannabis businesses are permitted to erect up to two fixed signs on the exterior of the building or property of the business, unless otherwise limited by (insert local here)’s sign ordinances. 178 Item 15. Section 4. Temporary Cannabis Events Any individual or business seeking to obtain a cannabis event license must provide OCM information about the time, location, layout, number of business participants, and hours of operation. A cannabis event organizer must receive local approval, including obtaining any necessary permits or licenses issued by a local unit of government before holding a cannabis event. 4.1 License or Permit Required for Temporary Cannabis Events 4.1.1 License Required. A cannabis event organizer license entitles the license holder to organize a temporary cannabis event lasting no more than four days. A jurisdiction should determine what type of approval is consistent with their existing ordinances for events. A license or permit is required to be issued and approved by (insert local here) prior to holding a Temporary Cannabis Event. 4.1.2 Registration & Application Procedure A registration fee, as established in (insert local here)’s fee schedule, shall be charged to applicants for Temporary Cannabis Events. 4.1.3 Application Submittal & Review. The (insert local here) shall require an application for Temporary Cannabis Events. (A) An applicant for a retail registration shall fill out an application form, as provided by the (insert local here). Said form shall include, but is not limited to: i. Full name of the property owner and applicant; ii. Address, email address, and telephone number of the applicant; iii. (Insert additional standards here) (B) The applicant shall include with the form: i. the application fee as required in (Section 4.1.2); ii. a copy of the OCM cannabis event license application, submitted pursuant to 342.39 subd. 2. The application shall be submitted to the (insert local authority), or other designee for review. If the designee determines that a submitted application is incomplete, they shall return the application to the applicant with the notice of deficiencies. (C) Once an application is considered complete, the designee shall inform the applicant as such, process the application fees, and forward the application to the (insert staff/department, or elected body that will approve or deny the request) for approval or denial. (D) The application fee shall be non-refundable once processed. (E) The application for a license for a Temporary Cannabis Event shall meet the following standards: 179 Item 15. A jurisdiction may establish standards for Temporary cannabis events which the event organizer must meet, including restricting or prohibiting any on-site consumption. If there are public health, safety, or welfare concerns associated with a proposed cannabis event, a jurisdiction would presumably be authorized to deny approval of that event. • Insert standards here (G) A request for a Temporary Cannabis Event that meets the requirements of this Section shall be approved. (H) A request for a Temporary Cannabis Event that does not meet the requirements of this Section shall be denied. The (insert city/town/county) shall notify the applicant of the standards not met and basis for denial. (Optional) Temporary cannabis events shall only be held at (insert local place). (Optional) Temporary cannabis events shall only be held between the hours of (insert start time) and (insert stop time). Section 5. (Optional) Lower-Potency Hemp Edibles A jurisdiction can establish different standards or requirements regarding Low-Potency Edibles. A jurisdiction can consider including the following section and subsections in their cannabis ordinance. 5.1 Sale of Low-Potency Hemp Edibles The sale of Low-Potency Edibles is permitted, subject to the conditions within this Section. 5.2 Zoning Districts If sales are permitted, a jurisdiction can limit what zone(s) the sales of Low-Potency Edibles can take place in. A jurisdiction can also determine if such activity requires a Conditional or Interim Use permit. Low-Potency Edibles businesses are permitted as a (type of use) in the following zoning districts: • (Insert zoning districts use is permitted in here) • (Insert zoning districts use is permitted in here) 5.3 (Optional) Additional Standards 5.3.1 Sales within Municipal Liquor Store. A jurisdiction that already operates a Municipal Liquor Store may sell Low-Potency Edibles within the same store. The sale of Low-Potency Edibles is permitted in a Municipal Liquor Store. 5.3.2 Age Requirements. A jurisdiction is able to restrict the sale of Low-Potency Edibles to locations such as bars. 180 Item 15. The sale of Low-Potency Edibles is permitted only in places that admit persons 21 years of age or older. 5.3.3 Beverages. The sale of Low-Potency Hemp Beverages is permitted in places that meet requirements of this Section. 5.3.4 Storage of Product. A jurisdiction is able to set requirements on storage and sales of Low-Potency Edibles. Low-Potency Edibles shall be sold behind a counter, and stored in a locked case. Section 6. (Optional) Local Government as a Cannabis Retailer (insert local here) may establish, own, and operate one municipal cannabis retail business subject to the restrictions in this chapter. The municipal cannabis retail store shall not be included in any limitation of the number of registered cannabis retail businesses under Section 2.6. (insert local here) shall be subject to all same rental license requirements and procedures applicable to all other applicants. Section 7 Use in Public Places No person shall use cannabis flower, cannabis products, lower-potency hemp edibles, or hemp-derived consumer products in a public place or a place of public accommodation unless the premises is an establishment or an event licensed to permit on-site consumption of adult-use. 181 Item 15. Appendix B: Hemp Flower and Hemp- Derived Cannabinoid Product Checklist 182 Item 15. Hemp Flower and Hemp-Derived Cannabinoid Product Checklist 1 Office of Cannabis Management Department of Health Hemp Flower and Hemp-Derived Cannabinoid Product Checklist Minnesota Statute 18K.02, Definitions Minnesota Statute 152.01, Subdivision 9 Minnesota Statute 151.72, Sale of Certain Cannabinoid Products Minnesota Statute 152.0264, Cannabis Sale Crimes Minnesota Statute 342.09, Personal Adult Use of Cannabis Question Yes No Comments Additional Information Business License and Registration Compliance Is the business registered with the Minnesota Department of Health? All businesses selling hemp-derived cannabinoid products must be registered. See Hemp-Derived Cannabinoid Products (www.health.state.mn.us/people/cannabis/edibles/index.html) If the business offers on-site consumption, do they have a liquor license? Local authorities issue on-site consumption licenses. These are required for all businesses permitting on-site consumption of THC. Product Compliance – All Products Does the business ensure that all sales are made to persons 21 years old or older? Only persons 21 years of age or older may purchase hemp- derived cannabinoid products, with the exception of topicals. These products may be sold to anyone. Does the business have all edible cannabinoid products, except beverages, behind the counter or in a locked cabinet? Businesses must ensure all edible cannabinoid products are secure and inaccessible to customers. 183 Item 15. Hemp Flower and Hemp-Derived Cannabinoid Product Checklist 2 Question Yes No Comments Additional Information Only delta-8 and delta-9 are allowed for human consumption. Does the business sell edibles or beverages with any other intoxicating cannabinoids? MDH has identified products containing many different intoxicating cannabinoids, such as HHC, THC-O, THC-P, PHC, delta-10, delta-11, delta-8p, delta-9p, etc. The product must contain only delta-8 and/or delta-9. Does the business sell any edible products that are similar to a product marketed to or consumed by children? Edible products that appear similar to candy or snacks marketed toward or consumed by children are not allowed. Does the label on the edible or beverage state “Keep out of reach of children”? All products must include the warning label “Keep out of reach of children.” Is the manufacturer’s name, address, website, and contact phone number included on the label or provided through a QR code? If not, the product is not in compliance. Does the QR code on the product bring the user to a Certificate of Analysis on the website, which includes the name of the independent testing laboratory, cannabinoid profile, and product batch number? All products must be tested by batch in an independent, accredited laboratory. The results must include the cannabinoid profile. Does the label on the product indicate the cannabinoids by serving and in total? The label must indicate the potency by individual serving as well as in total. 184 Item 15. Hemp Flower and Hemp-Derived Cannabinoid Product Checklist 3 Question Yes No Comments Additional Information Does the label on the product make any claim the product offers any kind of health benefit? Health claims are not permitted on hemp or cannabis products unless approved by the FDA. At this time, there is not an approved statement. Does the label on the product state that the product does not claim to diagnose, treat, cure or prevent any disease? The manufacturer cannot claim the product will provide any health benefit unless the product has been formally approved by the FDA. Does the business sell CBD (or other forms of cannabidiol) in the form of a softgel, tablet, or tincture? Non-intoxicating cannabinoids may only be sold in the form of an edible, beverage, or topical. Therefore, softgels and tablets cannot be sold. Tinctures must be labeled as either an edible or beverage and comply with the edible or beverage requirements. Product Compliance – Edibles Does the edible product contain more than 5 mg delta-8 and/or delta-9 per serving? Edibles may not exceed 5 mg delta-8 and/or delta-9 per serving. Does the edible product package/container contain more than 50 mg total THC (delta-8 and/or delta-9)? Edibles may not exceed 50 mg total delta-8 or delta-9 per package. The edible cannot contain any other form of THC or intoxicating cannabinoid. Are all the edible product’s servings clearly marked, wrapped, or scored on the product? Edible product servings must be clearly distinguished on the product. Bulk products that require the consumer to measure are not allowed. 185 Item 15. Hemp Flower and Hemp-Derived Cannabinoid Product Checklist 4 Question Yes No Comments Additional Information Does the business sell any edible products in the shape of bears, worms, fruits, rings, ribbons? Edibles in shapes that appeal to children are not allowed. Is the edible product in a child- proof, tamper-evident, opaque container? All edibles must be in a container that is child-resistant and tamper evident. If the container is clear, the business must place the edible into an opaque bag at the point of sale. Clear bags are not allowed. Product Compliance - Beverages Does the beverage product contain more than 5 mg delta-8 or delta-9 per serving? Beverages may not exceed 5 mg delta-8 and/or delta-9 per serving. Does the beverage product contain more than 2 servings? Beverages cannot exceed two servings, regardless of the THC potency. Is the beverage product in an opaque container? If the beverage is in a clear container, the business must place the beverage in an opaque bag at the point of sale. Product Compliance – Smokables (non-flower) Does the business sell vapes, pre- rolls, dabs, or other smokable products which contain more than 0.3% THC? A product’s certificate of analysis will show the concentration of THC the product contains. The certificate typically is found through the QR code on the product package. In MDH’s experience, most vapes contain 50% - 90%+ THC. Pre-rolls may consist of raw hemp flower. These products are not regulated by 151.72. However, if a pre-roll is labeled as “infused” or “coated” have additional cannabinoids applied to the material, of which the product typically exceeds the 0.3% THC limit. 186 Item 15. Hemp Flower and Hemp-Derived Cannabinoid Product Checklist 5 Question Yes No Comments Additional Information Does the business sell vapes, pre- rolls, dabs, or other smokeable products that contain other intoxicating cannabinoids, such as HHC? MN Statutes do not allow any cannabinoid, other than delta-8 or delta-9, to be sold if the cannabinoid is intended to alter the structure or function of the body. HHC is a cannabinoid known to have potency greater than THC. Does the business sell vapes, pre- rolls, dabs, or other smokable products which contain CBD? Non-intoxicating cannabinoids cannot be smoked, vaped, or inhaled. Product Compliance – Flower Does the business sell raw hemp flower? Raw hemp flower must contain 0.3% or less of delta-9 on a dry weight basis. Products exceeding 0.3% delta-9 dry weight are marijuana, and are illegal for sale. THC-A is the non psychoactive precursor to delta-9. Once heated THC-A converts to delta-9. In that process some amount of THC-A is lost. To determine whether, once heated, the hemp flower will exceed the allowable 0.3% of delta-9, one can use a decarboxylation formula which takes into account the conversion of THC-A into delta-9. That formula is as follows: Total THC = (0.877 X THC-A) + d-9 THC) Raw flower must include a certificate of analysis to show testing below 0.3% delta-9. • A lack of a certificate of analysis would constitute an illegal sale. 187 Item 15. Hemp Flower and Hemp-Derived Cannabinoid Product Checklist 6 Question Yes No Comments Additional Information • A certificate of analysis showing that under the decarboxylation formula that delta-9 would exceed the 0.3% threshold would also indicate the flower is cannabis and not hemp and therefore being sold illegally. Product Compliance – On-Site Consumption If the business offers on-site consumption, do they serve the edible or beverage in its original packaging? The business may not pour out or remove an edible from its original packaging. If the business offers on-site consumption, do they mix a cannabis-infused beverage with alcohol? The business may not mix cannabis-infused products with alcohol. If the business offers on-site consumption, do they permit customers to remove from the premises products which have been removed from their original packaging? Products which have been removed from their original packaging cannot be removed from the premises by the customer. NOTE: If a person suspects that a hemp-derived cannabinoid product is being sold in violation of Minnesota law, they can use the complaint form at Submitting Hemp-Derived Cannabinoid Product Complaints (www.health.state.mn.us/people/cannabis/edibles/complaints.html). 188 Item 15. Appendix C: Enforcement Notice from the Office of Cannabis Management 189 Item 15. Enforcement Notice 1 Enforcement Notice from the Office of Cannabis Management Dear Registered Hemp Derived Cannabinoid Business: The Office of Cannabis Management (OCM), established in 2023, is charged with developing and implementing the operational and regulatory systems to oversee the cannabis industry in Minnesota as provided in Minnesota Statutes Chapter 342. When Minnesota legalized the sale of adult-use of cannabis flower, cannabis products, and lower-potency hemp edibles/ hemp-derived consumer products, the Minnesota Legislature included statutory provisions, Minnesota Statutes, chapter 152.0264, making the sale of cannabis illegal until a business is licensed by OCM. The Office of Cannabis Management has not yet issued licenses for the cultivation, manufacture, wholesale, transportation or retail sale of cannabis, therefore any retail sales of cannabis products, including cannabis flower, are illegal. The Office of Cannabis Management has received complaints of retailers selling cannabis flower under the label of hemp flower. Under an agreement between The Minnesota Department of Health (MDH) and OCM, inspectors from MDH will begin to examine any flower products being sold during their regular inspections to determine whether they are indeed hemp flower or cannabis flower. In distinguishing between hemp and cannabis flower, OCM, consistent with federal rules and regulations related to hemp under 7 CFR 990.1, will consider the total concentration of THC post- decarboxylation, which is the process by which THC-A is converted into Delta-9 to produce an intoxicating effect. The examination of raw flower products will include reviewing the certificate of analysis for compliance in several areas, including: Compliance with the requirement that raw flower listed for sale includes a Certificate of Analysis (COA). Products for sale without a COA will constitute an illegal sale. A COA that affirms concentrations of 0.3% or less of Delta-9 on a dry weight basis. Products exceeding 0.3% Delta-9 dry weight are considered marijuana and are therefore illegal to sell. A COA that confirms that the total levels of Delta-9 and THC-A after the decarboxylation process do not exceed 0.3%. A COA that indicates the raw flower will exceed 0.3 percent Delta-9 post-decarboxylation, or a subsequent test conducted by an independent laboratory utilized by OCM that confirms Delta-9 in excess of 0.3 percent will be considered illegal. Minnesota Statutes, Chapter 342 governs Minnesota’s cannabis market, and empowers OCM to ensure regulatory compliance. Minnesota Statutes, chapter 342.09, subdivision 4 prohibits the retail sale of cannabis flower and cannabis products “without a license issued under this chapter that authorizes the sale.” 190 Item 15. Enforcement Notice 2 To date, the Office of Cannabis Management has not issued any cannabis licenses, applications for licenses are expected to be available in the first half of 2025. As such, selling cannabis is a clear violation of law. Be aware that under Minnesota Statutes, 342.09, subdivision 6, OCM may assess fines in excess of a $1 million for violations of this law. Likewise, under Minnesota Statutes, chapter 342.19, OCM is empowered to embargo any product that it has “probable cause to believe . . . is being distributed in violation of this chapter or rules adopted under this chapter[.]” Furthermore, violations of law may be considered in future licensing decisions made by OCM. As inspectors enter the field, we encourage you to review the products you are currently selling to ensure they fall within the thresholds outlined above. If you have any questions related to the products you are selling, please send an email to cannabis.info@state.mn.us. Thank you for your attention to this matter. Charlene Briner Interim Director Office of Cannabis Management 191 Item 15. Appendix D: Notice to Unlawful Cannabis Sellers 192 Item 15. Notice to Unlawful Cannabis Sellers This notice is to inform you that your current course of action may run afoul of Minnesota law, and continuing this course of action may result in civil actions and potential criminal prosecution. To avoid such outcomes, you should immediately cease and desist any plans to engage in the unlicensed sale of cannabis and cannabis products. Minnesota Statutes, Chapter 342 (www.revisor.mn.gov/statutes/cite/342) governs Minnesota’s cannabis market, and empowers OCM to ensure regulatory compliance. Minnesota Statutes, chapter 342.09, subdivision 4 (www.revisor.mn.gov/statutes/cite/342.09#stat.342.09.4) prohibits the retail sale of cannabis flower and cannabis products “without a license issued under this chapter that authorizes the sale.” To date the Office of Cannabis Management has not issued any retail, or other, cannabis licenses. As such, your plan to sell cannabis in a retail setting at this date would be in flagrant violation of the law. Be aware that under Minnesota Statutes, 342.09, subdivision 6 (www.revisor.mn.gov/statutes/cite/342.09#stat.342.09.6), OCM may assess fines in excess of a $1,000,000 for violations of this law. Likewise, under Minnesota Statutes, chapter 342.19 (www.revisor.mn.gov/statutes/cite/342.19), OCM is empowered to embargo any product that it has “probable cause to believe . . . is being distributed in violation of this chapter or rules adopted under this chapter[.]” It is believed that products attempted to be sold at your retail location might be distributed in violation of the law, and would therefore be subject to embargo by OCM. Under Minnesota Statutes, chapter 342.19, subd. 2 (www.revisor.mn.gov/statutes/cite/342.19#stat.342.19.2), once embargoed OCM “shall release the cannabis plant, cannabis flower, cannabis product, artificially derived cannabinoid, lower-potency hemp edible, or hemp-derived consumer product when this chapter and rules adopted under this chapter have been complied with or the item is found not to be in violation of this chapter or rules adopted under this chapter.” While Minnesota has legalized the sale of adult-use of cannabis flower, cannabis products, lower-potency hemp edibles, or hemp-derived consumer products, the legislature did add new statutory provisions, Minnesota Statutes, chapter 152.0264 (www.revisor.mn.gov/statutes/cite/152.0264), making illegal the unlawful sale of cannabis. As there are not yet any licenses issued by OCM for the cultivation, manufacture, wholesale, transportation, or retail of cannabis, any sales of cannabis products in excess of the limits in 152.0264 is illegal. If you are only planning to sell cannabinoid products that are derived from hemp, you should ensure that the sale of those products is consistent with Minnesota Statutes, chapter 151.72 (www.revisor.mn.gov/statutes/cite/151.72), including but not limited to the requirement that your business be registered with the Commissioner of Health, and that all products are in compliance with the relevant statutes. Finally, in addition to the state laws outlined above, please be aware that any retail location must be in compliance with local government ordinances and zoning requirements. OCM takes seriously its charge to enforce Minnesota Statutes, Chapter 342, and its responsibility to ensure a safe and legal cannabis market. In order to avoid the above-described actions, all attempts to open a cannabis retail dispensary in Minnesota without the appropriate license should be ceased. 193 Item 15. ITEM: Approval of Resolution 2024-63 Authorizing an Increase to the Economic Development Authorities Tax Levy DEPARTMENT: Community Development BY/DATE: Mitchell Forney, 9-16-24 CORE CITY STRATEGIES: X Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership X Thriving and Vibrant Destination Community _Strong Infrastructure and Public Services _Sustainable BACKGROUND At the September 3rd EDA meeting, the EDA discussed and passed resolutions setting its budget for 2025. EDA Resolution 2024-22 requests that the City, on behalf of the EDA, raise the EDA tax levy from $310,000 in 2024 to $375,000 in 2025. Since the EDA tax levy is under the administration of the City Council, the City must annually approve the EDA tax levy. During review of state statute, staff identified an additional public hearing process which is required when a city increases its EDA levy. Resolution 2024-63 is the first step in this process which is highlighted in section 469.107 sub. 2 of state statute attached to this report. The EDA has requested the levy increase to add additional funds to its current and possible future initiatives. Since the EDA levy is a City tax levy the increase is added onto the City’s overall budget. The $65,000 increase in the EDA levy contributes .4% to the recommended 8.4% overall increase in the City’s gross tax levy for 2025. These additional funds will be utilized by the EDA in 2025 to directly invest in economic and housing development projects throughout the City. Contributing to the direct reinvestment of the funds into the City. The EDA will distribute the funds to various programs and initiatives through its goal setting in 2025. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2024-63, there being ample copies available to the public. MOTION: Move to approve Resolution 2024-63, a resolution authorizing a tax levy increase by the city for economic development purposes. ATTACHMENT(S): 1. State Statute Section 469.107 2. Resolution 2024-63 3. EDA Resolution 2024-22 CITY COUNCIL MEETING AGENDA SECTION ITEMS FOR CONSIDERATION MEETING DATE 09/23/2024 194 Item 16. 469.107 CITY MAY LEVY TAXES FOR ECONOMIC DEVELOPMENT AUTHORITY.​ Subdivision 1.City tax levy.A city may, at the request of the authority, levy a tax in any year for the​ benefit of the authority. The tax must be not more than 0.01813 percent of estimated market value. The​ amount levied must be paid by the city treasurer to the treasurer of the authority, to be spent by the authority.​ The requirements of section 275.067 apply to an economic development authority that has not previously​ certified a levy.​ Subd. 2.Reverse referendum.A city may increase its levy for economic development authority purposes​ under subdivision 1 in the following way. Its city council must first pass a resolution stating the proposed​ amount of levy increase. The city must then publish the resolution together with a notice of public hearing​ on the resolution for two successive weeks in its official newspaper or if none exists in a newspaper of​ general circulation in the city. The hearing must be held two to four weeks after the first publication. After​ the hearing, the city council may decide to take no action or may adopt a resolution authorizing the proposed​ increase or a lesser increase. A resolution authorizing an increase must be published in the city's official​ newspaper or if none exists in a newspaper of general circulation in the city. The resolution is not effective​ if a petition requesting a referendum on the resolution is filed with the city clerk within 30 days of publication​ of the resolution. The petition must be signed by voters equaling five percent of the votes cast in the city in​ the last general election. The election must be held at a general or special election. Notice of the election​ must be given in the manner required by law. The notice must state the purpose and amount of the levy.​ History: 1987 c 291 s 108; 1988 c 719 art 5 s 84; 1989 c 277 art 4 s 64; 1992 c 511 art 5 s 13; 2013​ c 143 art 14 s 80; 2023 c 64 art 12 s 11​ Official Publication of the State of Minnesota​ Revisor of Statutes​ 469.107​MINNESOTA STATUTES 2023​1​ 195 Item 16. CL205-3-974757.v1 CITY OF COLUMBIA HEIGHTS, MINNESOTA RESOLUTION NO. 2024-63 RESOLUTION AUTHORIZING A TAX LEVY INCREASE BY THE CITY FOR ECONOMIC DEVELOPMENT PURPOSES. BE IT RESOLVED, by the City Council (“Council”) of the City of Columbia Heights (the “City”) as follows: WHEREAS, the City established the Columbia Heights Economic Development Authority (the “Authority”) by an enabling resolution adopted on January 8, 1996, pursuant to Minnesota Statutes 469.090 to 469.1081 (the “EDA Act”); and WHEREAS, the Council has given to the Authority the responsibility for all economic development and redevelopment projects and programs; and WHEREAS, under Section 469.107, Subdivision 1 of the EDA Act, the City is authorized to levy a tax for the benefit of the Authority, in an amount not to exceed 0.01813 percent of the City’s estimated market value (the “EDA Levy”); and WHEREAS, the City currently levies an EDA Levy not exceeding 0.01813 percent of the City’s estimated market value, or $310,000, as authorized by the EDA Act; and WHEREAS, the City is authorized to increase its EDA Levy as provided in Section 469.107, subd. 2 of the EDA Act, upon the request of the Authority; and WHEREAS, the Authority has requested that the City increase its EDA Levy to $375,000 for taxes payable in 2025, in order to better serve the Authority’s economic development activities within the City, representing an increase of $65,000. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights, as follows: 1. The request by the Authority for an increase in the City’s EDA Levy in the amount of $65,000 for taxes payable in 2025, for a total EDA Levy of $375,000, is hereby approved, subject to publication of this resolution (“Resolution”) along with a notice of public hearing on this Resolution in substantially the form attached as Exhibit A (the “Notice”) for two successive weeks in the official newspaper of the City, and the holding of a public hearing on the proposed increase between two and four weeks after the first publication of this Resolution and the Notice. 2. This Resolution will not take effect if a petition requesting a referendum on this Resolution, signed by voters equaling five percent of the votes cast in the City in the last general election, is filed with the City Clerk within 30 days of publication of this Resolution. 196 Item 16. CL205-3-974757.v1 3. City staff is authorized and directed to publish this Resolution, along with the Notice, in the official newspaper of the City as soon as practicable. ORDER OF COUNCIL Passed this _________ day of ______________________, 2024 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 197 Item 16. CL205-3-974757.v1 EXHIBIT A NOTICE OF PUBLIC HEARING CITY OF COLUMBIA HEIGHTS ANOKA COUNTY STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Columbia Heights (the “City”), will hold a public hearing on October 14th, 2024, at or after 6:00 p.m. at the City Council Chambers of City Hall located at 3989 Central Ave NE, Columbia Heights, Minnesota, relating to a proposed increase in the City’s tax levy for economic development purposes under Minnesota Statutes, Section 469.107, subdivision 2 (the “EDA Levy Increase”). The proposed amount of the EDA Levy Increase is $65,000 for taxes payable in 2025, for a total EDA Levy of $375,000. The purpose of the EDA Levy Increase is to provide funds for additional economic development activities of the City’s Economic Development Authority. If a petition requesting a vote on the EDA Levy Increase, signed by voters equal to five percent (5%) of the votes cast in the City in the last general election, is filed with the City Clerk within 30 days after the first publication of the resolution accompanying this Notice (i.e., by October 27th, 2024), the City may approve the EDA Levy Increase only after obtaining approval of a majority of voters voting on the question at an election. All interested persons may appear at the hearing and present their views orally or prior to the meeting in writing. Dated: [dates of publication], 2024 CITY OF COLUMBIA HEIGHTS, MINNESOTA Aaron Chirpich, City Manager 198 Item 16. RESOLUTION NO.2024.22 A RESOTUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVETOPMENT AUTHORITY, ADOPTING A BUDGET FOR THE FISCAL YEAR OF 2O2S AND SETTING THE 2024 TAX LEVY, PAYABTE IN 2025. BE lT RESOLVED, by the Columbia Heights Economic Development Authority (the "EDA") as follows: WHEREAS, the City of Columbia Heights (the "City") established the EDA by an enabling resolution adopted on January 8, 1996, pursuant to Minnesota Statutes 469.090 to 469.1081 (the "EDA Act"); and WHEREAS, the City Council of the City has given to the EDA the responsibility for all development and redevelopment projects and programs; and WHEREAS, under Section 469.tO7 of the EDA Act, the City is authorized to levy a tax for the benefit of the EDA on its area of operation for the purposes authorized under the EDA Act, subject to the approval of the City Council; NOW, THEREFORE BE lT RESOIVED, by the Board of Commissioners of the Columbia Heights Economic Development Authority, that the EDA adopts and requests the City Council's approval of its budget in the amount of 5375,000 for 2025; and BE lT FURTHER RESOLVED, that the EDA adopts and requests the City Council's approval of an EDA tax levy under Section 469.L07 ofthe EDA Act, in the amount of 5375,000 for taxes payable in 2025; and BE lT FURTHER RESOLVED, that the Executive Director is instructed to transmit a copy of this resolution to the City Manager, Finance Director, and City Clerk of the City of Columbia Heights, Minnesota. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 3'd day of September, 2O24 President Resolution 2024-22 Offered by: Seconded by: Roll Call:r -"H)*,ll(lh \u,L; L-,,^.l.--J secr({lqlN trA; 199 Item 16. ITEM: Resolution 2024-66 Adopting A Proposed Budget For The Year 202 5, Setting The Proposed City Levy, Approving The HRA Levy, Approving A Tax Rate Increase, And Establishing A Budget Hearing Date For Property Taxes Payable In 2025. DEPARTMENT: Finance BY/DATE: Joseph Kloiber, Fin. Director/Sept 17, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership X Thriving and Vibrant Destination Community X Strong Infrastructure and Public Services X Sustainable BACKGROUND As required under the city charter, the city manager provided the city council with a proposed 202 5 budget and tax levy on August 26, 2024. This was also published to the City’s website the next day. At the EDA’s meeting on September 2, 2024, the EDA proposed an additional increase to the EDA levy of $58,000 and an additional increase to the HRA levy of $25,000, beyond the amounts in the August 26th version of the city manager’s proposed 2025 budget. The principal factors influencing the 2025 budget, described in the three -page summary narrative within the City Manager’s Proposed 2025 Budget, were reviewed with the City Council at the September 2, 2024, work session. That review also considered the effect of the additional increases proposed by the EDA at their September 2, 2024, meeting. The enclosed resolution 2024-66 incorporates the EDA’s proposed changes into the August 26th version of the city manager’s proposed 2025 budget. No other changes from the August 26 th version of the city manager’s proposed 2025 budget are included in this resolution. The resolution provides an 8.4% increase in the City’s gross tax levy. SUMMARY OF CURRENT STATUS By statute, the city council must adopt a proposed budget and tax levy resolution by September 30th. The tax levy within that preliminary resolution will be used by Anoka County to prepare the Truth -In-Taxation Notice of Proposed 2024 Property Taxes that will be mailed to each property owner in late November. The city council must also adopt a final version of the budget and tax levy resolution at a budget hearing in December. The final tax levy can be less than, but not greater than, the p roposed levy adopted in September. Staff are currently updating the various tables and graphs within the August 26 th version of the city manager’s proposed 2025 budget to reflect the additional increases proposed by the EDA. This revised version city CITY COUNCIL MEETING AGENDA SECTION ITEMS FOR CONSIDERATION SECTION IN MUNICODE MEETING DATE SEPTEMBER 23, 2024 200 Item 17. City of Columbia Heights - Council Letter Page 2 manager’s proposed 2025 budget is expected to be published to the City website approximately September 23, 2024. STAFF RECOMMENDATION Staff recommends the following motions. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2024-66, there being ample copies available to the public. MOTION: Move to adopt Resolution 2024-66, being a resolution adopting a proposed budget for the year 2025, setting the proposed city levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 202 5 of December 9, 2024, at approximately 6:00 p.m. in the city council chambers. ATTACHMENT(S): Resolution 2024-66 201 Item 17. RESOLUTION NO. 2024-66 A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, ADOPTING A PROPOSED BUDGET FOR THE YEAR 2025, SETTING THE CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2025. Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL IT IS HEREBY RESOLVED: Section A. The budget for the City of Columbia Heights for the year 2025 is hereby approved and adopted with appropriations for each of the funds listed below. Section B. The following sums of money are levied for the current year, collectable in 2025 upon the Taxable property in the City of Columbia Heights, for the purposes listed below. Revenue Expense Governmental Funds General Fund 19,625,000 18,754,000 Planning & Inspections 641,800 662,000 Economic Development Authority Admin.377,000 309,000 Cable Television 155,500 221,200 Library 1,293,000 1,293,000 After School Programs -24,100 Downtown Parking 58,000 58,000 Capital Project Funds 3,681,100 3,247,500 Debt Service Funds 2,723,200 2,819,600 Proprietary Funds Water Fund 4,521,000 3,561,000 Sewer Fund 2,890,000 2,983,000 Refuse Fund 3,936,000 3,936,000 Storm Sewer Fund 827,000 516,700 Liquor Fund 10,488,300 10,315,500 Municipal Service Center 1,111,000 1,320,200 Information Systems 1,020,900 1,003,400 Change in Fund Balance -2,324,600 Total Including Interfund Transfers 53,348,800 53,348,800 Estimated General Fund Levy 16,473,000 Estimated Library Levy 1,276,000 Estimated EDA Fund Levy 375,000 Total 18,124,000 202 Item 17. City of Columbia Heights – Council Resolution 2024-66 Page 2 Section C. The City Council of the City of Columbia Heights hereby approves the Columbia Heights Housing and Redevelopment Authority Tax Levy for the fiscal year 2025 in the amount of $425,000. BE IT FURTHER RESOLVED: That the public budget hearing is scheduled for December 9, 2024, at approximately 6:00 p.m. in the City Council Chambers. BE IT FURTHER RESOLVED: That the County Auditor is authorized to fix a property tax rate for taxes payable in the year 2025 that is higher than the tax rate calculated for the City of Columbia Heights for taxes payable in 2024. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2015A in the amount of $222,000 and that the County Auditor is authorized to cancel $222,000 of the related Bond Levy for taxes payable in 2025, leaving a balance of $261,381 to be levied for taxes payable 2025 for Series 2015A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2017A in the amount of $340,541 and that the County Auditor is authorized to cancel $340,541 of the related Bond Levy for taxes payable in 2025, leaving a balance of $0 to be levied for taxes payable in 2025 for Series 2017A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2017B in the amount of $225,000 and that the County Auditor is authorized to cancel $225,000 of the related Bond Levy for taxes payable in 2025, leaving a balance of $337,186 to be levied for taxes payable in 2025 for Series 2017B. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2018A in the amount of $13,435 and that the County Auditor is authorized to cancel $13,435 of the related Bond Levy for taxes payable in 2025, leaving a balance of $106,433 to be levied for taxes payable in 2025 for Series 2018A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2023B in the amount of $122,358 and that the County Auditor is authorized to cancel $122,328 of the related Bond Levy for taxes payable in 2025, leaving a balance of $0 to be levied for taxes payable in 2025 for Series 2023B. The Finance Director is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Passed this _________ day of ______________________, 2024 Offered by: Seconded by: Roll Call: Mayor Amáda Márquez Simula Attest: Sara Ion, City Clerk/Council Secretary 203 Item 17. ITEM: Consideration of a Rental License Exemption for 4948 4th Street NE DEPARTMENT: Community Development BY/DATE: Andrew Boucher, City Planner, September 18, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly X Trusted and Engaged Leadership _Thriving and Vibrant Destination Community _ Strong Infrastructure and Public Services _Sustainable BACKGROUND On September 17th, 2024, the owner of 4948 4th Street NE, reached out to the Community Development Department requesting an exemption from the single-family rental density cap. The property is located on Block 27 with two (2) single family rentals out of 16 total single-family units and an allotment of two (2) single family rentals. Attached is the letter that staff received as well as Ordinance 1685. As it is the homeowners’ right to appeal to the Council. Staff brought forth the appeal along with supporting documents for discussion and review. If approved, Resolution 2024- 067 would grant a temporary rental license exemption to the homeowner with a few additional requirements. The homeowner is required to complete the license application process within 3 months from the passage of the resolution. This puts a limit on how long they can take to bring the house into rental compliance if needed. The temporary rental license will be valid for one year from the date that the license is approved. This provides the homeowner and tenant the ability to rent t he home for a full one-year lease. After the term of the temporary license, the persons requesting a temporary license must make an annual application to the City. No property owner shall hold a temporary rental license for the same property for more than two consecutive years. The property owner, Rolando Bustamante, owns multiple properties within the City and has been the subject of several illegal rental evaluations at the 4948 4th Street NE property since it was purchased on March 7, 2023. The owner has a homesteaded property in Fridley and submitted an affidavit of non-rental for the 4948 4th St property on September 21, 2023. However, the utility billing for this address is still under the owners name and appears to show a pattern of three-four people living at the property, based on water consumption. The owner has previously submitted a rental exemption request , as three of his properties had been rentals without license. Of the 4 other properties owned throughout the City, one has been a licensed rental since 2021, one is for sale, one was denied an exemption at the last council meeting, and one received a rental license in 2024 after notice of illegal rental. CITY COUNCIL MEETING AGENDA SECTION ITEMS FOR CONSIDERATION MEETING DATE SEPTEMBER 23, 2024 204 Item 18. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2024-067, there being ample copies available to the public. MOTION: Move to deny Resolution 2024-067, a resolution approving the single-family rental exemption request for the rental application at 4948 4th Street NE, Columbia Heights, MN 55421. ATTACHMENT(S): 1. Letter from the Homeowner 2. Resolution 2024-067 3. Location of the property image 4. Correspondence 5. Ordinance 1685 6. Property History 205 Item 18. Dear Columbia Heights Council member I’m writing to request a rental density exception for my property located on 4948 4th ST NE. I must admit that I might have not made the best decision when I first bought the property in the area as a rental license was not in place before renting it out. Please know that none of my decisions were made with bad intentions, I was just incorrectly advised by people (with good intentions) who are not experts in the real estate rental field. As a young real estate investor, I was focused on making my house available and affordable to my employees who were struggling to find a place to live as rent prices have increased significantly in recent years. Having lived in Columbia Heights for over 5 years, investing in this great community was my first choice, I just didn’t know there were rental license restrictions before buying. Another reason for this request is that I really want the opportunity to do things right with the city and have the opportunity to keep providing a decent living space to my tenants. I will pull all permits and licenses needed in due time. Having to sell the house will force me to evict the people to leave and find a place somewhere else, definitely not a route I want any human to go through. Also, selling the house does not guarantee me that the next buyer is going to be another young investor like myself who could end up in a similar situation. Thank you in advance for the opportunity to read this letter and look forward to having my case considered and approved soon. Sincerely Rolando Bustamante 206 Item 18. City Council Resolution 2024-067 RESOLUTION NO. 2024-067 A RESOLUTION APPROVING SINGLE FAMILY RENTAL EXEMPTION REQUEST FOR THE RENTAL APPLICATION AT 4948 4th STREET NE, COLUMBIA HEIGHTS, MN 55421 BE IT RESOLVED BY the City Council (the “Council”) of the City of Columba Heights, Minnesota (the “City”) as follows: WHEREAS, on August 14, 2023, the Council approved ordinance 1685 which established a rental density limit for detached single-family rental dwellings by splitting the city into blocks and caping the number of rentals per that block; and WHEREAS, Ordinance 1685 establishes that applicants that are not allowed to obtain a single-family rental license because of the density limits will be able to request an exemption and the Council has sole discretion to grant the exemption requests for a span of one year, if the situation lasts longer than a year, the applicant can re-apply for the temporary license but a property owner is only allowed a temporary license for no more than two years; and, WHEREAS, the City has received a request from the owner of 4948 4th Street NE, Columbia Heights, MN 55421 to make an exception for the property and allow a new rental license to be issued. NOW, THEREFORE, BE IT RESOLVED, the City does hereby approve the exemption request for 4948 4th Street NE, Columbia Heights, MN 55421, allowing the homeowner to apply for a temporary one -year rental license, with the addition of the following requirements. 1. The owner of 4948 4th Street NE, Columbia Heights, MN 55421 must apply for and complete the licensing process, to receive the temporary license, within 3 months of the passage of this resolution. 2. The temporary rental license shall be valid for the period of one year after the date that the license has been approved. 3. After the one-year term of the temporary license, the rental license will be revoked, and the property owner may re-apply for the temporary license again for no more than a period of two years for the same property. 207 Item 18. City of Columbia Heights - Council Resolution Page 2 ORDER OF COUNCIL Passed this _________ day of ______________________, 2024 Offered by: Seconded by: Roll Call: ________________________________ Amáda Márquez Simula, Mayor Attest: __________________________________ Sara Ion, City Clerk/Council Secretary 208 Item 18. ³ An oka County Parcel Viewer Owner Information: Disclaimer: Map and parcel data are believ ed to be acc urate, b ut accura cy is not gu aran teed. This is not a legal docume nt and sho uld not besubstituted for a title searc h, apprais al, survey, or for zoning verification. Date: 9/18/20241:600Anoka County GIS BUSTAMA NTE ROLANDO 1560 D A NA CT N E FRIDLEY MN 55432 Parce l Information: 26-3 0-24-2 4-0099 4948 4TH ST NE MN COLUMBIA HEIGHTS 55421 MANDY MEISNER 0.11Approx. Acres: ROSLYN PARK Commissioner: Plat: 209 Item 18. 1 Andrew Boucher From:rolando hum <rhortega007@yahoo.com> Sent:Tuesday, September 17, 2024 8:33 PM To:Andrew Boucher Cc:Sarah LaVoie; Ryan Smith; Dan O'Brien Subject:RE: **MS Office doc** Re: 4421 5th Street NE - Rental Density Attachments:Document (2).docx Hi Andrew, I have decided to sell the other properties and I would like to request the license rental exemption for this one. I have attached a narrative for this property. Thank you. Rolando Bustamante . On Tue, Sep 17, 2024 at 9:04 AM, Andrew Boucher <ABoucher@columbiaheightsmn.gov> wrote: Rolando and Alma, So it seems like there are a couple of things going on here based on your emails from September 5th and September 16 which are included on my response. It appears that you are using the property at 4948 4th Street NE as a business office, which can be allowed as a home occupation, but it cannot be the primary or only use of the property. The home occupation is considered an accessory use to a primary use which would be someone living in the residence. Your email from September 5th states is being rented out to three of your employees despite the property status as an unlicensed rental. Confirming with Utility Billing, the water usage is estimated to be that of three-four people living in a house. Neither of you are living there because you have a homesteaded property at 1560 Dana CT NE, Fridley MN, so this would require a rental license and this property is on a block that exceeds the total number of single family rentals. What you need to do: Determine whether or not you are interested in pursuing a rental density exemption from the City Council (what you were denied at the September 9, 2024 meeting); the City Council has the sole discretion to approve or deny these exemptions. 210 Item 18. 2 If you are not physically living at 4948 4th Street NE, then you are required to have a rental license; if you are running a business out of the home, then you need a home occupation permit. You cannot get the home occupation permit without the rental license because you are not the person living there and it has to be accessory to someone living in the home. Please confirm whether you intend to pursue the rental density exemption; I have attached the narrative you initially submitted. You are welcome to reuse the existing one or revise it to include additional information if you feel like it supports your case Let me know how to proceed, Thanks, Andrew From: rolando hum <rhortega007@yahoo.com> Sent: Monday, September 16, 2024 9:10 PM To: Andrew Boucher <ABoucher@columbiaheightsmn.gov> Cc: Sarah LaVoie <SLaVoie@columbiaheightsmn.gov>; Ryan Smith <RSmith@columbiaheightsmn.gov>; Dan O'Brien <DOBrien@columbiaheightsmn.gov> Subject: RE: **MS Office doc** Re: 4421 5th Street NE - Rental Density Andrew Boucher, AICP | City Planner (he/him) City of Columbia Heights | Community Development Department 3989 Central Avenue NE | Columbia Heights, MN 55421 aboucher@columbiaheightsmn.gov Direct: 763-706-3673 | Main: 763-706-3670 211 Item 18. 3 Hi Andrew, Thank you for reaching out. I want to make sure I'm doing things correctly so I hope you can help me clarify what is needed for the property mentioned below? The property in question is mainly used as my business office, is there a permit I need to get for that? Thank you in advance for your help. Regards Rolando Yahoo Mail: Search, Organize, Conquer On Mon, Sep 16, 2024 at 10:12 AM, Andrew Boucher <ABoucher@columbiaheightsmn.gov> wrote: Rolando/Alma I just wanted to confirm whether or not you were interested in pursuing a rental density exception for 4948 4th Street NE. The next City Council meeting is next Monday, September 23, 2024, so please let me know by Thursday at the latest whether you are pursuing the rental density exemption. Thanks, Andrew Andrew Boucher, AICP | City Planner (he/him) City of Columbia Heights | Community Development Department 3989 Central Avenue NE | Columbia Heights, MN 55421 aboucher@columbiaheightsmn.gov Direct: 763-706-3673 | Main: 763-706-3670 212 Item 18. 4 From: rolando hum <rhortega007@yahoo.com> Sent: Thursday, September 5, 2024 3:46 PM To: Andrew Boucher <ABoucher@columbiaheightsmn.gov> Cc: Sarah LaVoie <SLaVoie@columbiaheightsmn.gov>; Ryan Smith <RSmith@columbiaheightsmn.gov>; Dan O'Brien <DOBrien@columbiaheightsmn.gov> Subject: Re: **MS Office doc** Re: 4421 5th Street NE - Rental Density Hi Andrew, thanks for getting back to me. The other property that we own is 4948 4th St and this one has not been put up for rent because my husband has a business and gave the place to three of his employees to live there. As the past he looked to get the rental license for this one and was told the same there were no permits available. So, in this case we would like a temporary rental license for this one as well. You mentioned Rolando has multiple rental unresolved cases, is this the only one you were referring to, this are the only two cases. On Thursday, September 5, 2024 at 03:00:12 PM CDT, Andrew Boucher <aboucher@columbiaheightsmn.gov> wrote: Alma, I wanted to give you an update on your rental density exemption. It appears that Mr. Bustamante has multiple unresolved illegal rental cases including at 4421 5th Street NE, so the City is recommending that the rental density exemption be denied. You and Mr. Bustamante are still welcome to present your narrative detailing why you are requesting the exemption as it is the City Council’s sole discretion to approve or deny an exemption, but the unresolved illegal rental issues will likely be part of the consideration. Thanks, Andrew 213 Item 18. 5 From: rolando hum <rhortega007@yahoo.com> Sent: Wednesday, September 4, 2024 6:30 PM To: Andrew Boucher <ABoucher@columbiaheightsmn.gov> Cc: Sarah LaVoie <SLaVoie@columbiaheightsmn.gov> Subject: **MS Office doc** Re: 4421 5th Street NE - Rental Density This email has MS Office attachment(s). If you trust the sender (rolando hum ) and you expect it, then it's OK to open the attachment, otherwise please delete the email. Hello Andrew, thank you for all the information you have provided. I am new in this business and don't know if my narrative is valid. Is it possible for you to help me, in case I am missing important information. My phone number is 612.644.8025. Please and thanks in advance. Alma Milian Yahoo Mail: Search, Organize, Conquer On Wed, Sep 4, 2024 at 12:54 PM, Andrew Boucher <ABoucher@columbiaheightsmn.gov> wrote: Alma, Your property at 4421 5th Street NE is on a block that currently exceeds the single-family rental density capacity, so the City would not be able to accept your rental license application at this time. If you are Andrew Boucher, AICP | City Planner (he/him) City of Columbia Heights | Community Development Department 3989 Central Avenue NE | Columbia Heights, MN 55421 aboucher@columbiaheightsmn.gov Direct: 763-706-3673 | Main: 763-706-3670 214 Item 18. 6 interested in pursuing a single-family rental density exemption, please see the information below and attached ordinance No. 1685. Please review the attached ordinance No. 1685 for the Single-Family Rental Density Limit and submit a written narrative if you are interested in pursuing a rental density exemption. 215 Item 18. 7 If you look on the City of Columbia Heights’ website, under Agendas and Minutes you can find the packets for the following meetings where single-family rental density exemptions were considered; • October 9 , 2023 (rental exemption was approved) • November 13, 2023 (rental exemption was denied) • January 8, 2024 (rental exemption was approved) • January 22, 2024 (rental exemption was approved) If the number of detached single-family dwelling rental properties meets or exceeds the permitted number of rental properties per defined block on the effective date of the ordinance from which this section is derived, a property owner may request a temporary license to allow an additional rental property for that block. The city Council may grant or deny a temporary license in its sole discretion. Persons requesting a temporary license must make an annual application to the City and no property owner shall hold a temporary rental license for the same property for more than two consecutive years. You can include your narrative as a response to this email if you are interested in pursuing the rental density exemption, the next City Council meeting is September 9 th, 2024. Please send me your narrative by tomorrow if you are interested in getting on the September 9, 2024 City Council meeting otherwise it will be considered at the September 23, 2024 meeting. Let me know if you have any questions, Thanks, Andrew Andrew Boucher, AICP | City Planner (he/him) City of Columbia Heights | Community Development Department 216 Item 18. 8 Disclaimer: Information in this message or attachment may be government data and thereby subject to the Minnesota Government Data Practices Act; may be subject to attorney-client or work product privilege; may be confidential, privileged, proprietary, or otherwise protected. The unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediate ly notify the sender of the transmission error and then promptly delete this message from your computer system. 3989 Central Avenue NE | Columbia Heights, MN 55421 aboucher@columbiaheightsmn.gov Direct: 763-706-3673 | Main: 763-706-3670 217 Item 18. 218 Item 18. 219 Item 18. 220 Item 18. 221 Item 18. 222 Item 18. *ROLANDO H BUSTAMANTE ORTEGA/ALMA E MILIAN RAMOS Bustamante, Rolando 4948 4th St NE PIN: 26-30-24-24-0099 PURCHASED: 3/7/2023 RENTAL [ Illegal Single-Family AT Cap ] Licensee: Rolando Bustamante County Owner: BUSTAMANTE, ROLANDO 1560 DANA CT NE FRIDLEY, MN 55432 I N S P E C T I O N S Inspection Number Class Complaint Reinsp?Scheduled Inspected Previous Inspection Next Inspection Sub Code Desc #Viol Insp Status Cost Council Date 23-0000594 PMC Exterior No No 3/1/2023 3/14/2023 4/14/2023 Violations Found 1 Unsatisfactory NOTE: 4/6/23: rental reminder letter, renewal forms & violation letter mailed to new owner for the 2nd time. -jc 23-0000879 PMC Exterior No Yes 4/14/2023 4/14/2023 3/14/2023 Violations Corrected 0 Satisfactory 23-0003844 Illegal Rental Evaluation No No 9/5/2023 9/5/2023 9/21/2023 Illegal Rental Property 1 Unsatisfactory NOTE: New owner as of 3/7/23; rental license expired 3/31/23, reminder letter & renewal app mailed to new owner but no response received. -jc 23-0003845 Illegal Rental Evaluation No Yes 9/21/2023 9/21/2023 9/5/2023 Violations Corrected 0 Satisfactory NOTE: Notarized Affidavit of Non-Rental Occupancy received/scanned/saved. -jc 24-0001309 Illegal Rental Evaluation No No 9/16/2024 Check Occupancy 0 Pending NOTE: Reason to believe is illegal rental. Owner has several properties that are illegal rental and does not live at any of the CH Addresses. Check occupancy of property. If occupied, See Dan. Total Number of inspections: 5 Total number of Violations:2 L I C E N S E S License Number License Type Effective Expired Applicant Applicant Business Status Status Date Fee 19-0000206 4/1/2019 3/31/2020 Approved $300 20-0001411 4/1/2020 3/31/2021 Mai Thao Invitation Homes Approved $300 21-0003219 4/1/2021 3/31/2022 Mai Thao Invitation Homes Approved $300 22-0004506 4/1/2022 3/31/2023 Mai Thao Invitation Homes Approved 5/23/2022 $300 9/9/2024 2:30:12 PM Page 1 of 1 Previous Owner had rental license that expired 3/31/2023. Property was purchased 3/7/2023. License neither renewed or transfered. Rolando Bustamante completed an Affidavit of non-rental 9/21/23. Unlikely that they actually lived there since the 1560 Dana Ct property in Fridley was homesteaded. 9/16/24 - Pending inspection for occupancy of property. 223 Item 18. RENTAL [ Illegal Single-Family >= Cap ]AT CAP Address 4948 4th St NE ROLANDO H BUSTAMANTE ORTEGA/ALMA E MILIAN RAMOS - Bustamante, Rolando - BUSTAMANTE, ROLANDO Scheduled Inspected Status SubCode Note 9/16/2024 Pending Illegal Rental Evaluation Check Occupancy Reason to believe is illegal rental. Owner has several properties that are illegal rental and does not live at any of the CH Addresses. Check occupancy of property. If occupied, See Dan. 9/21/2023 9/21/2023 Satisfactory Illegal Rental Evaluation Violations Corrected Notarized Affidavit of Non-Rental Occupancy received/scanned/saved. -jc 9/5/2023 9/5/2023 Unsatisfactory Illegal Rental Evaluation Illegal Rental Property New owner as of 3/7/23; rental license expired 3/31/23, reminder letter & renewal app mailed to new owner but no response received. -jc 4/14/2023 4/14/2023 Satisfactory PMC Exterior Violations Corrected 3/1/2023 3/14/2023 Unsatisfactory PMC Exterior Violations Found 4/6/23: rental reminder letter, renewal forms & violation letter mailed to new owner for the 2nd time. -jc Property Info: Check for Inspection or Property Notes Property Note FH Notes 2/13/14 Called Noelle/IH2 because we haven't rec'd license fee yet. She said she mailed it 2/12/14. KJ Property Note 3/14/23: Property Sold 3/20/23: per Mai Thao of Invitation Homes, property has been sold. County Records still lists Invitation Homes as the owner; however, there is an accepted eCRV indicating Rolando Bustamante as the new owner as of 3/14/23. Rental renewal forms/instructions and violation letter mailed to new owner at his Fridley address. -jc Property Note 3/28/23: $300 Check 279936 Returned 3/28/23: $300 check 279936 for rental renewal returned to Mai Thao at Invitation Homes, as this property was sold. -jc Page 1 of 19/09/24 14:30 4948 4th St NE PURCHASED: 3/7/2023 224 Item 18.