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HomeMy WebLinkAbout04-02-2024 Planning Commission Packet PLANNING COMMISSION City Hall—Council Chambers, 3989 Central Ave NE Tuesday, April 02, 2024 6:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, by calling 1-312-626-6799 and entering meeting ID 252 586 988 371 and passcode ugquG3 on Microsoft Teams. For questions please call the Community Development Department at 763 -706-3670. CALL TO ORDER/ROLL CALL 1. Oath of Office/Introductions (Three Commissioners; April 2024 - March 2027). 2. Overview of Boards and Commissions/Orientation. 3. Vote for New Chair and Vice Chair (Terms from April 2024 - March 2025). APPROVE MINUTES 4. Approval of February 6, 2024 Planning Commission Meeting Minutes PUBLIC HEARINGS 5. Minor Subdivision (Lot Line Adjustment) 334 and 344 40th Avenue NE MOTION: Move to waive the reading of draft Resolution 2024-19, there being ample copies available to the public. MOTION: Move that the Planning Commission recommends that the City Council approve draft Resolution 2024-19, approving a Minor Subdivision (lot line adjustment) for the properties located at 334 and 344 40thAvenue NE, within the City of Columbia Heights, Minnesota, subject to certain conditions stated in the resolution. OTHER BUSINESS 6. Review Purchase of 4416 Central Avenue NE MOTION: Move to waive the reading of Resolution 2024-PZ02, there being ample copies available to the public. MOTION: Move to adopt Resolution 2024-PZ02, a resolution finding that the acquisition of certain land for redevelopment purposes by the Columbia Heights Economic Development Authority is consistent with the City of Columbia Heights’ Comprehensive Plan. ADJOURNMENT 1 City of Columbia Heights AGENDA April 02, 2024 Planning Commission Page 2 Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 2 OATH OF OFFICE State of Minnesota ) ss. County of Anoka ) I, Paul Moses, do solemnly swear that I will support the Constitution of the United States, and of the State of Minnesota, and discharge faithfully the duties devolved upon me as a Planning Commission member of the City of Columbia Heights, to the best of my judgment and ability. _________________________________ Paul Moses Subscribed and sworn to before me this 2nd day of April, 2024 ________________________________ Sara Ion (Seal) My commission expires January 31, A.D. 2025 3 Item 1. OATH OF OFFICE State of Minnesota ) ss. County of Anoka ) I, Ahmed Maameri, do solemnly swear that I will support the Constitution of the United States, and of the State of Minnesota, and discharge faithfully the duties devolved upon me as a Planning Commission member of the City of Columbia Heights, to the best of my judgment and ability. _________________________________ Ahmed Maameri Subscribed and sworn to before me this 2nd day of April, 2024 ________________________________ Sara Ion (Seal) My commission expires January 31, A.D. 2025 4 Item 1. OATH OF OFFICE State of Minnesota ) ss. County of Anoka ) I, Clara Wolfe, do solemnly swear that I will support the Constitution of the United States, and of the State of Minnesota, and discharge faithfully the duties devolved upon me as a Planning Commission member of the City of Columbia Heights, to the best of my judgment and ability. _________________________________ Clara Wolfe Subscribed and sworn to before me this 2nd day of April, 2024 ________________________________ Sara Ion (Seal) My commission expires January 31, A.D. 2025 5 Item 1. 2024 PLANNING COMMISSION 6 Item 2. Incorporated in 1921 as a Home Rule Charter City Weak Mayor-Council Organization City Manager CITY ORGANIZATION 7 Item 2. Administration Public Information and Records Council Support Human Resources Communication Elections Finance Disbursements, receipts and billing Payroll Financial Reporting Budgeting Liquor Operations Community Development Planning and Zoning Economic Development Building Inspections Public Works Streets and Parks Utilities Public Improvement IT (Information and Technology) Computer Networks, Telephone System, etc. Police Public Safety and Policing Community Oriented Policing Crime Prevention Fire Fire and Emergency Response Emergency Management Commercial Inspections Rental Licensing Property Maintenance Library Public Library Services Adult Enrichment Programming Children Enrichment Programming Public Computer Use Recreation Murzyn Hall Management Youth Sports and Enrichment Programming Senior Fitness and Enrichment Programming Adult and Family Sports and Enrichment Programming CITY DEPARTMENTS & SERVICES 8 Item 2. MAYOR & CITY COUNCIL Amáda Márquez Simula, Mayor 2024 Park and Rec and Youth Commission Liaison Justice Spriggs, Councilmember 2024 Library Board Liaison Rachel James, Councilmember 2024 Charter Commission Liaison Kt Jacobs, Councilmember Connie Buesgens, Council President 2024 Planning Commission and Sustainability Liaison 9 Item 2. CITY MISSION Columbia Heights is a vibrant, healthy and connected City. We are here to actively support the community, deliver equitable services, build and strengthen connections, improve upon our past, and uphold our successes. We strive to be better and ensure Columbia Heights is a great place for everyone, today and in the future. 10 Item 2. SHORT TERM GOALS 1. Develop architectural and financial plan for replacement of the Public Works building, especially as it relates to other priorities (before structural failure) 2. Update Parks Master Plan, develop financing plan, and establish interactive communications about the plans with the community 3. Develop Murzyn Hall renovation plan or identify an alternative new community center plan 4. Prepare long-term, comprehensive plans for single family homes transitioning to rental, including increased tenant/renter protections and new rental licensing program (following moratorium) 5. Update the five-year Capital Improvement Plan (CIP) focusing on long term maintenance and replacement of existing facilities 6. Finalize plans for Central Avenue improvements 7. Establish/Re-Establish the City Art Commission and invest in Public Art 8. Find external grants and evaluate establishing a city grant program for Naturally Occurring Affordable Housing (NOAH) properties 9. Develop a formal process to review goals, develop a system of accountability, and communicate with the public regarding the City Council’s goals and strategic plan 10. Build End-to-End communications infrastructure for City buildings and sites 11. Educate staff and elected officials on National Incident Management System (NIMS) 12. Develop and implement integrated online services 13. Complete 43rd and Central PUD approval and initiate construction 14. Improve and expand code enforcement, evaluate point-of-sale program 15. Continue working towards creating a City workforce that accurately represents the community 16. Establish centralized translation services for all departments and provide language support services at all public meetings 17. Strengthen brand awareness across projects, activities, goals, and at the liquor store 11 Item 2. Advise and make recommendations to City Council to inform its decisions. Duties include: Gather citizen input; Promote and inform; Explore alternatives; and Weigh in on proposed policy and provide input. PURPOSE OF BOARDS AND COMMISSIONS 12 Item 2. Meetings: First Tuesday of the month at 6:00 pm. Agendas and related materials distributed 3 days in advance. All items for consideration must be submitted in writing 10 days in advance with contact info of submitter. 7 members plus non-voting Council Liaison. Members are appointed to three-year terms by Council. The Community Development Director, Planner, Building Official and City Attorney shall serve as ex officio members of the Commission. Quorum is 4 members. Officers: Chair, Vice-Chair elected annually. PLANNING COMMISSION 13 Item 2. Authority and duties. The Planning Commission shall have the following authority and duties: (1) The Commission shall prepare a program of work outlining activities to be undertaken by the Commission. Such a program will include an outline of data and information to be assembled as a basis for a city plan, an outline of subjects to be covered by a city plan, and an outline of types of procedure necessary to make the city plan effective. The work program may be revised from time to time. (2) The Commission shall prepare, adopt and maintain a comprehensive city plan for the physical development of the city. Said plan shall include proposed public buildings, street arrangements and improvements, public utility services, parks, playgrounds, and other similar developments, and the projected use of property, density of population, and other matters relating to the physical development of the city. Such a plan may be prepared in sections, each of which shall relate to a major subject of the plan, as outlined in the Commission's program of work. (3) The Commission may from time to time recommend to the Council changes or additions to the city plan or any section thereof whenever changed conditions or further studies by the Commission indicate that such amendment or addition is necessary or desirable. CITY CODE: PLANNING COMMISSION 14 Item 2. (4) (a) The Commission shall certify and submit to the Council an attested copy of the city plan or of any section, amendment, or addition to the city plan and recommend and advise to the Council reasonable and practicable means for putting into effect the plan, or amendments or additions thereto, so that the plan will serve as a pattern and guide for the orderly physical development of the city and as a basis for the efficient expenditure of city funds relating to the subjects of the city plan. (b)Such means shall consist of a zoning plan, the control of subdivision plats, a plan of future streets and street extensions, coordination of the normal public improvements of the city, a long term program of capital expenditures and such other matters as will accomplish the purposes of this section. (5) The Commission shall study and make recommendations for changes to the official plat map within 40 days after any proposed plat, plat subdivision, or change to the plat map has been referred to the Commission for study. CITY CODE: PLANNING COMMISSION 15 Item 2. (a)The Commission may recommend to the Council that the proposal be approved; be disapproved, for specific reasons as are indicated; or proposal be approved after specified changes or revisions are made therein, deferral back to the Commission for review of said revisions or changes may be requested. (b)Upon the advice of the City Engineer, the Commission may recommend that the proposed future extension or widening of city streets be indicated on the plat map. (6)The Commission shall have such duties and functions as are prescribed by the zoning code and shall comply with all procedures provided therein. The Commission shall study and make recommendations on proposed changes to the zoning code and report thereon to the Council. (7)Prior to adoption of any amendment or change to the city plan or the zoning code, the Commission shall hold at least one public hearing with ten days' notice of the time and place of such hearing to be published in the official city newspaper. CITY CODE: PLANNING COMMISSION 16 Item 2. (8)The Commission shall list and classify all local public works permanent improvements proposed in the city budget for the ensuing fiscal year that have been referred to the Commission. The Commission shall prepare and recommend a coordinated program of proposed public works for the ensuing fiscal year to the Council and to such other officer, department, board, or governmental bodies as have jurisdiction over the accomplishment of such public work projects. (9)The Commission shall submit to the Council a report of its work during the preceding year on or before January 1 of each year. Said report shall include a copy of the recommended programs of public works projects, as provided by division (8) of this section. (10)The Planning Commission shall perform all duties and functions of the Housing Advisory and Appeals Board, as established by § 6.202(B). CITY CODE: PLANNING COMMISSION 17 Item 2. MEMBER DUTIES Attendance Requirements: Attend meetings. Immediately notify your staff liaison if you will be absent so a quorum can be assured. Notification to City Council will occur if you miss three or more meetings during a year. Review meeting agenda and packet. Must vote on all actions (unless conflict of interest). Effective Members: Recognize that serving the community as a whole is the priority. Advocate and inform. Are proactive. Compromise and work as a team. Do not let personal feelings impact judgment. 18 Item 2. STAFF SUPPORT Develops and posts agendas, minutes, and support materials to the website. Resource on City policies and procedures. Helps the commission stay within scope. Provides technical assistance and prepares background memos. Keeps attendance and takes minutes. Meeting setup and coordination. Notifies interested parties of meeting changes. Does not work “for” or at the direction of the board. 19 Item 2. ROLE OF COUNCIL LIAISON Link between Commission and City Council Helps increase Council familiarity of Board Communicates topics that City Council would like discussed Non-voting and generally do not actively participate 20 Item 2. ROLE OF COMMISSION CHAIR Preside over all meetings. Maintain control and order at the meeting. Find ways to engage members. Encourage a positive tone. 21 Item 2. HOW A MEETING IS RUN 1.Commission Chair states the item. 2.Staff member provides overview and background information. 3.Members ask questions and make comments. 4.Item is opened for comment to the public if it is a public hearing. 5.If a public hearing, public hearing is closed after those who wish to speak have and there is another opportunity for member comments and questions. 6.Once discussion has concluded, the board chair will ask for a motion based on the general consensus during the discussion. 7.One member will make a motion and if another agrees they will second. 8.If a motion is made and seconded a vote is made. 9.Motion passes or fails. Additional motions may be proposed. 22 Item 2. OPEN MEETING LAW Gathering of a quorum or more of a public body where the public body discusses, decides, or receives information on issues relating to official business Chance or social gatherings are okay Proper notice At least 3 days in advance Date, Time, Place, Purpose (Agenda) Open to the public Be careful of serial meetings A B and AC A B and BC 23 Item 2. WEBSITE 24 Item 2. MINUTES CITY OF COLUMBIA HEIGHTS PLANNING COMMISSION MEETING THURSDAY, FEBRUARY 06, 2024 6:00 PM The meeting was called to order at 6:00 pm by Chair Sahnow. CALL TO ORDER/ROLL CALL Commissioners present: Eric Sahnow, Tom Kaiser, Mark Vargas, Laurel Deneen, Clara Wolfe, and John Gianoulis Commissioners not present: Mike Novisky Also present: Aaron Chirpich, Community Development Director; Andrew Boucher, City Planner; Connie Buesgens, Council Liaison. 1. Election of Planning Commission Officers Boucher explained that the Planning Commission would take nominations for the officer positions. After the nominations are proposed, the Planning Commission will move to approve the positions. Deneen asked who would not be returning to the Planning Commission next year. Boucher replied Mark Vargas, Clara Wolfe and Mike Novisky. Chirpich added that it does not mean that they will not return next year, but that their positions are up for reappointment. Chirpich noted that the applications are open now and current commissioners can re -apply. Wolfe replied that she thought she had another year. Chirpich stated that Staff would look into it. Chirpich asked Boucher to review who is in the current Planning Commission positions. Boucher replied that the current Chair was Sahnow, the Vice Chair was Kaiser, and Secretary/Treasurer was Vargas. Boucher asked for nominations for the Chair position. Sahnow nominated Wolfe. Kaiser seconded the nomination. Boucher asked for nominations for the Vice Chair position. Kaiser nominated Vargas. Sahnow seconded the nomination. Boucher asked for nominations for the Secretary/Treasurer position. Vargas nominated Gianoulis. Deneen seconded the nomination. Motion by Sahnow, seconded by Kaiser, to elect Wolfe as Chair of the Planning Commission. All ayes. MOTION PASSED. Motion by Kaiser, seconded by Sahnow, to elect Vargas as Vice Chair of the Planning Commission. All ayes. MOTION PASSED. Motion by Vargas, seconded by Deneen, to elect Gianoulis as Secretary/Treasurer of the Planning 25 Item 4. City of Columbia Heights MINUTES February 06, 2024 Planning Commission Meeting Page 2 Commission. All ayes. MOTION PASSED. APPROVAL OF MINUTES 2. Approval of October 24, 2023 Planning Commission Meeting Minutes Boucher noted that the October 24, 2023 Planning Commission meeting minutes were amended to reflect that Stan Hoium was not absent because he is not on the Planning Commission. It also reflects Deneen’s questions regarding adequate parking at SACA’s facili ty. Motion by Kaiser, seconded by Deneen, to approve the minutes from the meeting of October 24, 2023 as amended. All ayes. MOTION PASSED. PUBLIC HEARINGS 3. Vacation of Existing Utility Easement and Proposed Ordinance Vacating Roadway Easements Serving 1650 40th Avenue NE and 3987 Johnson Street NE Introduction: Boucher stated that the City of Columbia Heights has made application to vacate utility and roadway easements serving the properties, 1650 40th Avenue NE and 3987 Johnson Street NE. The City is vacating these easements because the current configuration does not accurately reflect the right-of-way constructed and proposing an ordinance to create new easements to serve these properties. This is subject to required findings for easement vacations per 9.104(J) and Section 111—Vacation of Streets of the City Chapter. Chirpich explained that Johnson Street curves to make a 90 degree turn and was platted to originally in that straight, angular configuration. Staff do not know the history on how that evolved. It is creating issues for the homeowners to expand their garage. Staff recognize that it is the City’s responsibility to clean up the right-of-way issues. Sahnow asked if the easements would be redrawn. Boucher replied that they would be redrawn. Chirpich added that portions of the existing easements would remain intact in their same location but would be described differently by a surveyor. Vargas asked if there was a process for reporting the vacations of the easements to the County surveyor. Boucher replied that as the applicant, the City would be required to file the easement vacations to the County. Boucher stated that there are eight easements serving 1650 40th Avenue NE and 3987 Johnson Street NE proposed for vacation described as follows with legal descriptions attached to the report: 1. Sanitary sewer easement per Document No. 177165 2. Roadway easement per Document No. 217982 3. Roadway easement per Document No. 727283 4. Undeveloped alley per Waltons 1st Subdivision of Reservoir Hills 5. Right-Of-Way Johnson Street NE per Anoka County Half Section Map 26 Item 4. City of Columbia Heights MINUTES February 06, 2024 Planning Commission Meeting Page 3 6. Roadway easement per Document NO. 727279, 727278, and 732576 Boucher explained that there are required findings of fact for easement vacation that the City Council has to make before vacating a street, alley or other public right-of-way: a) No private rights will be injured or endangered as a result of the vacation. (This is correct) b) The public will not suffer loss or inconvenience as a result of the vacation. (This is correct) Boucher stated Staff has coordinated with the City Engineer who has bene provided copies of the application materials and had no concerns with the easement vacation and proposed easements. Questions/Comments from Members: Deneen asked if there were any worries about the garage being built in the area due to the sanitary sewer easement. Chirpich replied that engineering did a review of the home in order to verify that question and that none of the utilities are actually running through the footprint of the proposed garage. Vargas asked if the Met Council was the owner of the sanitary easement and if it was in relation to the force sanitary line. He asked if it had been previously proposed as a lift station. Chirpich replied that the engineer has reviewed the ownership and has determined that the City will continue to contain all of the space that is needed to operate the easement and utilities. He added that he is unable to answer the question about the lift station. Vargas expressed his concern that the sewer lines can shift due to the ground and the surveyors going off of old maps instead of being on site. Chirpich and Boucher explained that the surveyors were on site and have been analyzing the site. Chirpich stated that Staff believe that the property has been analyzed properly. Boucher stated that the City Attorney would review the proposed easements as well. Kaiser asked if there had been any feedback from the community. Boucher replied that he sent mailings to nearby residents within 350 feet of both properties and did not receive any comments. Sahnow asked if there was anyone on zoom. Chirpich noted that there was no questions on zoom. Public Hearing Opened. Wolfe opened the public hearing. There were no comments. Public Hearing Closed. Wolfe closed the public hearing. Motion by Vargas, seconded by Kaiser, to waive the reading of the draft Resolution No. 2024-011, there being ample copies available to the public and close the public hearing. All ayes. MOTION PASSED. 27 Item 4. City of Columbia Heights MINUTES February 06, 2024 Planning Commission Meeting Page 4 Motion by Deneen, seconded by Sahnow, to recommend that the City Council approve Resolution No. 2024-011, vacating the sanitary sewer easement at 1650 40th Avenue NE as presented. All ayes. MOTION PASSED. Motion by Wolfe, seconded by Gianoulis, to reopen the public hearing. All ayes. MOTION PASSED. There were no public comments. Motion by Sahnow, seconded by Vargas, to waive the reading of the draft Ordinance No. 1691, there being ample copies available to the public and to close the public hearing. All ayes. MOTION PASSED. Motion by Sahnow, seconded by Wolfe, to recommend that the City Council approve draft Ordinance No. 1691, vacating the roadway easements at 1650 40th Avenue NE and 3987 Johnson Street NE as presented. All ayes. MOTION PASSED. 4. Proposed Utility and Roadway Easements Serving 1650 40th Avenue NE and 3987 Johnson Street NE Introduction: Boucher stated the City of Columbia Heights has made application to propose utility and roadway easements service 1650 40th Avenue NE and 3987 Johnson Street NE. The City is vacating existing easements because the current configuration does not accurately reflect the right-of-way constructed and is creating new easements to serve these properties. Boucher explained that there are required findings of fact for easement vacation that the City Council has to make before vacating a street, alley or other public right-of-way: a) No private rights will be injured or endangered as a result of the vacation. (This is correct) b) The public will not suffer loss or inconvenience as a result of the vacation. (This is correct) Chirpich stated roadways and alleys are separated into two different categories. The road and alley easements have a higher standard of care and have to be vacated or established by ordinance rather than resolution. They are embedded into the City’s charter, whereas the vacation of easements, are vacated and established by a resolution. Boucher explained that the proposed Ordinance would be vacating all of the proposed legal descriptions for the easements and road vacations as described in exhibits A and B. Motion by Deneen, seconded by Vargas, to waive the reading of the draft Ordinance No. 1692, there being ample copies available to the public. All ayes. MOTION PASSED. Public Hearing Opened. There were no public comments. Public Hearing Closed. 28 Item 4. City of Columbia Heights MINUTES February 06, 2024 Planning Commission Meeting Page 5 Motion by Sahnow, seconded by Gianoulis, to close the public hearing. Motion by Sahnow, seconded by Kaiser, to recommend that the City Council approve Draft Ordinance No. 1692, establishing a new proposed roadway easement at 1650 40th Avenue NE and 3987 Johnson Street NE as presented. All ayes. MOTION PASSED. 5. Variance for Attached Garage in Residential Front Yard within Front Yard Setback Encroachments Introduction: Boucher stated at the beginning of 2023, the property owner of 1650 40th Avenue NE approached staff regarding the replacement of an existing attached garage with a larger garage which would abut or encroach within the front yard setback and upon an area of the site which lies within an existing utility easement. Upon further review, Staff determined that the applicant would require a Variance to accommodate the potential building addition. Boucher added that April Leaveck and Karen Thompson are requesting a Variance for a proposed attached garage to be located at 1650 40th Avenue NE. The applicant is proposing to construct an addition to the standard garage which measures out to 567 square feet in size on the east side of the home. The applicant seeks a variance for the following: 1. Variance to allow the attached garage to be constructed and located with a front yard setback less than 25 feet. City Code Section 9.109 (C) stipulates a 25-foot front yard setback for residential buildings. Boucher noted that the property is a corner lot abutting a diagonal street with unique setback requirements that apply to the subject property in relation to neighboring lots as the subject property does not have a conventional rear lot line. In consideration of corner lots, the City Code states that the lot line having shortest dimension of street frontage is considered the front lot line. However, at the time of construction in 1985, the street frontage along 40th Avenue NE wa s considered the front lot line. Boucher stated thus, the site’s north lot line, along 40th Avenue NE is considered the front and subject to a minimum required building setback of 25 feet. The west lot line is subsequently considered a side lot line, from which a minimum 5 -foot building setback is required. The required setback from Johnson Street NE is subject to a 10-foot setback along the same street. The attached garage is proposed to be located 20.4 feet from the north front property line, the same distance as the existing principal structure encroaches upon the front yard setback. The structure and proposed addition are within the principal structure building line in the front yard and does not increase the encroachment towards the setback beyond what the original structure does. Boucher explained that Staff has reviewed the variance materials and the building permit application submitted including floor plans, applicant narrative, and site plan illustrating the proposed size and location of the new garage and its relation to adjac ent properties and structures as well as the existing and proposed easements described in the easement vacation associated with this property. The structure and proposed addition are within the principle structure building line in the front yard and does not increase the encroachment towards the setback beyond what the 29 Item 4. City of Columbia Heights MINUTES February 06, 2024 Planning Commission Meeting Page 6 original structure does. Boucher stated the City Council shall make each of the following findings before granting a variance: a. Because of the particular physical surroundings, or the shape, configuration, topography, or other conditions of the specific parcel of land involved, strict adherence to the provisions of this article would cause practical difficulties in conforming to the zoning ordinance. The applicant, however, is proposing to use the property in a reasonable manner not permitted by the zoning ordinance. This is correct. The existing single-family home on the lot was built in a manner that utilized 40th Avenue NE as the front yard rather than Johnson Street NE. The current condition does not provide reasonable space for the construction of a standard two-stall garage that does not encroach into the front yard setback. This is an existing condition not caused by the current owner. The proposed garage would encroach five feet and five inches into the front yard setback, the same distance as the existing house encroaches, and will be served by the existing driveway accessed from 40th Avenue NE. b. The conditions upon which the variance is based are unique to the specific parcel of land involved and are generally not applicable to other properties within the same zoning classification. This is correct. The subject site is unique as it is a triangular corner lot with three separate street frontages along all three sides of the property with setback requirements that differ from most lots on the block. c. The practical difficulties are caused by the provisions of this article and have not been created by any person currently having a legal interest in the property. This is correct. d. The granting of the variance is in harmony with the general purpose and intent of the Comprehensive Plan. This is correct. The Comprehensive plan calls for reinvestment, renovation, and modernization of the City’s single-family housing stock. e. The granting of the variance will not be materially detrimental to the public welfare or materially injurious to the enjoyment, use, development or value of property or improvements in the vicinity. This is correct. The granting of this Variance will result in a new, functioning two car garage for the property that will enhance the overall functionality and aesthetic of the site. This will provide more adequate on-site parking and will 30 Item 4. City of Columbia Heights MINUTES February 06, 2024 Planning Commission Meeting Page 7 contribute to the improved value of the neighborhood. Questions/Comments from Members: Vargas asked if the dimensions of the 5’ 5” was a reflection of a survey. Boucher replied that it is a reflection of the current distance the house is from the property line. Public Hearing Opened. Chirpich noted that there were no online comments. Motion by Vargas, seconded by Kaiser, to waive the reading of the draft Resolution No. 2024-012, there being ample copies available to the public and close the public hearing. All ayes. MOTION PASSED. Motion by Wolfe, seconded by Sahnow, to recommend that the City Council approve Resolution No. 2024-012, a Variance allowing a five foot, five inch, encroachment into the front yard setback of 1650 40th Avenue NE. All ayes. MOTION PASSED. 6. Review and Authorization of an Amendment to the 2040 Comprehensive Plan Introduction: Boucher stated in late 2022, staff were informed that Medtronic intended to vacate their Columbia Heights campus located at 800 53rd Avenue NE. The property was listed for sale in December of 2022, and staff collaborated with the listing broker to provide guidance on pote ntial parameters for redevelopment of the site. Currently, the entire 11.74 -acre site is fully within the Shoreland Overlay District and zoned GB-General Business which allows for a variety of commercial uses but does not include provisions to allow residential development. Given the large size of the property and its desirable location, staff believe that a variety of uses could be considered at this location, including high-density residential. Despite the redevelopment potential for the site, there is no specific guidance in the City’s Comprehensive Plan to direct a different use of the property. The current plan simply guides the site for commercial use under the assumption that Medtronic will remain the primary user. Boucher mentioned following the listing of the property, staff received a handful of inquiries from redevelopers over the course of a few months. Staff advised interested developers that the City viewed the site as a prime prospect for redevelopment, but specific guidance for the site has not been developed at this time. Therefore, additional planning must be undertaken to start creating parameters for the potential rezoning/re-guiding of the site before redevelopment can occur. HKGi, who prepared the 2040 Comprehensive Plan, was contracted to develop a design framework and conduct engagement activities including evaluating the redevelopment site and the neighborhood context, facilitating meetings and workshops with staff, City Council and Planning Commission, and the neighborhood to establish redevelopment goals with a focus on land use and design elements. Boucher explained initial work has included evaluating the redevelopment site and neighborhood context through internal staff meetings and workshops in the form of a Joint Session of the 31 Item 4. City of Columbia Heights MINUTES February 06, 2024 Planning Commission Meeting Page 8 Planning Commission and City Council on November 16, 2023. The Joint Session allowed for some consensus to be reached regarding the core land use and design elements that have been established thus far, these core elements include the following: • Scale high density residential towards Central Avenue and lower density housing such as townhomes near Sullivan Lake • Street designs that incorporate stormwater management features • Integrate public/private spaces • Focus on Sullivan Lake and expansion of Sullivan Lake Park as existing community assets • Improve Sullivan Lake water quality • Targeted residential density of 450-600 units • Limited commercial/retail development Boucher stated these land use and design frameworks were refined into two concepts which were presented to the public at an Open House engagement event held on January 9, 2024. The event was extremely well attended and served as the beginning of a two -week online public engagement period from January 9th through January 24th where community members provided feedback on the concepts presented. Boucher noted that HKGi has provided a summary report that documents the proposed changes to the 2040 Comprehensive Plan. The primary Changes that are proposed are as follows: • Transit Oriented Development (TOD) land use text description • Implementation chapter update to reflect the need for rezoning of the site • Adding to the Opportunity areas with an Area 5 section describing the new site and changing the site’s future land use designation from Commercial to TOD. • Technical tables will be adjusted based on projections changing and forecasts for additional population and housing units: • Regional Setting • Socioeconomic (Household and Employment) • Sewer • Transportation Analysis Zones • Transportation demand Boucher added that the amendment is now ready to be submitted to the Metropolitan Council for review and adoption. Prior to their acceptance of the plan, a resolution of the City Council approving the plan to be submitted, is required. The City’s Zoning Code gives the Planning Commission authority to review and hold public hearings, and prepare recommendations to the City Council regarding any changes to the City’s Comprehensive Plan. The Planning Commission must make a recommendation to the City Council on the draft amendment. Questions/Comments from Members: Vargas noted that it seemed weird that HKGi provided the same playbook as in Maple Grove but simply downsized it for the City. 32 Item 4. City of Columbia Heights MINUTES February 06, 2024 Planning Commission Meeting Page 9 Kaiser noted that it seemed like a reasonable update to the Comprehensive Plan in order to accommodate the redevelopment. He added that the Planning Commission is not approving all of the plans that were presented but would be allowing a way for the plans to be potentially possible. Sahnow noted that the Comprehensive Plan includes parameters around density, and number of housing. The Comprehensive Plan is a recommendation. He asked how the City would hold a developer to a certain density, housing type or specific amenities, such as park features. He added that the park features are outside of the property. Chirpich replied that through the redevelopment agreement, the City can demand a portion of land or an equivalent in cash. The City can keep developers accountable to the housing number of 25-65 +/-. He noted it would be a balance on what the City desires and what the developer needs. In the case of this development, it is expected that it would be rezoned into planned unit development. He explained that the zoning will be site specific and will have parameters included. Vargas asked if the 11.74-acre site within the Shoreland Overlay District was a function of the DNR or something independent. Chirpich replied that it was a City Ordinance overlay baked into the City’s Ordinance. It is derived from a lot of the DNR Shoreland standards. Deneen asked if there has been any thought to ask the developers to provide a number of affordable units and how that was being addressed. Chirpich replied that the affordability ratio has not been built yet but should be during the negotiations between the City EDA and the developer. He explained that a mixed income approach is looking favorable at the time. Public Hearing Opened. Dirk Schmitz, City resident, stated that he was not against residential in the area. He noted that he would like to see more owner occupied townhouses, and condos. He asked that since the Comprehensive Plan has changed, what stops other developers from coming in and putting in more residential rental units. He asked if there was a ratio of private and rental ownerships for the City. Gianoulis asked Staff to speak on traffic impacts. Chirpich replied that the traffic management plan would be more fully developed with a development proposal. He added that Staff would need to continue to work the Engineering team to ensure there is a convenient layout. While traffic will increase, Staff believe they will be able to manage it. It will go through a traffic management and traffic study plan. Public Hearing Closed. Motion by Deneen, seconded by Wolfe, to waive the reading of the draft Resolution No. 2024-013, there being ample copies available to the public and close the public hearing. All ayes. MOTION PASSED. Motion by Vargas, seconded by Sahnow, to recommend that the City Council approve Resolution No. 2024-013, authorizing the amendment to the 2040 Comprehensive Plan to be submitted to the 33 Item 4. City of Columbia Heights MINUTES February 06, 2024 Planning Commission Meeting Page 10 Metropolitan Council. All ayes. MOTION PASSED. OTHER BUSINESS 7. Review Purchase of 675 37th Avenue NE Chirpich stated pursuant to State Statue, Section 462.356, Subdivision 2, the Planning and Zoning Commission (the “Planning Commission”) in and for the City is required to review and ultimately determine that the proposed acquisition of real property conforms to the Compre hensive Plan of the City. Therefore, staff has requested that the Planning Commission review the acquisition of 675 37th Avenue NE, Columbia Heights, MN 55421 (the “Subject Property”) to determine if its acquisition conforms to the Comprehensive Plan of the City. Chirpich noted that the City has a long-standing practice of acquiring vacant and blighted properties for strategic redevelopment purposes. Given the location of the subject property and its proximity to the City’s Public Works facilities, the City desires to acquire the prope rty for the potential future redevelopment of the Public Works campus. Therefore, the proposed acquisition of the Subject Property responds to several goals and policies adopted in the Comprehensive Plan. Specifically, in Chapter 3: Land Use. Below are the specific goals and policies from the Comprehensive Plan that directly and indirectly correlate to the conformity of the proposed acquisition. LAND USE AND REDEVELOPMENT Goal: Provide mechanisms for successful redevelopment of vacant lands and targeted areas within the community. 1. Encourage infill development that demonstrates compatibility with existing neighborhood characteristics in terms of quality, design, building height, placement, scale, and architectural quality. Goal: Strengthen the identity and image of the community as a desirable place to live, work and play. 1. Enhance the physical appearance of the community through clean-up initiatives, redevelopment opportunities, and housing renovation programs. Motion by Sahnow, seconded by Kaiser, to waive the reading of Resolution No. 2024-PZ01, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Wolfe, seconded by Deneen, to adopt Resolution 2024-PZ01, a resolution finding that the acquisition of certain land for redevelopment purposes by the City of Columbia Heights is consistent with the City of Columbia Heights’ Comprehensive Plan. All ayes. MOTION PASSED. ADJOURNMENT Motion by Wolfe, seconded by Vargas adjourned the meeting at 7:32 pm. Respectfully submitted, 34 Item 4. City of Columbia Heights MINUTES February 06, 2024 Planning Commission Meeting Page 11 __________________________________________ Andrew Boucher, City Planner 35 Item 4. DRAFT RESOLUTION NO. 2024-19 RESOLUTION APPROVING A MINOR SUBDIVISION (LOT LINE ADJUSTMENT) FOR THE PROPERTIES LOCATED AT 334 AND 344 40TH AVENEUE NE (LOTS 10, 11, 12, 13, AND 14, BLOCK 68, COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, ANOKA COUNTY), WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2024-0301) has been submitted by Michael Gondek to the City Council requesting Minor Subdivision approval from the City of Columbia Heights at the following sites: ADDRESSES: 334 and 344 40th Avenue NE. LEGAL DESCRIPTIONS: Lots 10, 11, 12, 13, and 14, Block 68, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. THE APPLICANT SEEKS THE FOLLOWING: A Minor Subdivision for the properties located at 334 and 344 40th Avenue NE. WHEREAS, the Planning and Zoning Commission has held a public hearing as required by the City Zoning Code on April 2, 2024; and WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City Staff regarding the effect of the proposed Minor Subdivision upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings: 1. The proposed subdivision of land will not result in more than three lots. 2. The proposed subdivision of land does not involve the vacation of existing easements. 3. All lots to be created by the proposed subdivision conform to lot area and width requirements established for the zoning district in which the property is located. 4. The proposed subdivision does not require the dedication of public rights-of-way for the purpose of gaining access to the property. 5. The property has not previously been divided through the minor subdivision provisions of this article. 6. The proposed subdivision does not hinder the conveyance of land. 7. The proposed subdivision does not hinder the making of assessments or the keeping of records related to assessments. 36 Item 5. 8. The proposed subdivision meets all of the design standards specified in Section 9.115. FURTHER, BE IT RESOLVED that the attached conditions, survey, and other information shall become part of this Minor Subdivision and approval; and in granting this Minor Subdivision the City and the applicant agree that this Minor Subdivision shall become null and void if the subdivision has not been filed with the Anoka County Recorder’s Office within one (1) calendar year after the approval date. CONDITIONS ATTACHED: The Planning Commission approves the Minor Subdivision for 334 and 344 40th Avenue NE (Lots 10, 11, 12, 13, and 14, Block 68, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota). subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The applicant shall be responsible for filing the approved subdivision with the Anoka County Recorder’s Office. The approved minor subdivision shall become invalid if the subdivision is not filed with the Anoka County recorder’s Office within one year of the date of City Council approval. 2. The adjusted property line shall be marked with newly placed rebar pins that include stamped and numbered caps that identify the licensed surveyor responsible for placing the new boundary markers. Passed this 8th day of April 2024 Offered by: Seconded by: Roll Call: Attest: Amáda Márquez Simula, Mayor Sara Ion, City Clerk 37 Item 5. PLANNING COMMISSION AGENDA SECTION PUBLIC HEARINGS MEETING DATE APRIL 2, 2024 ITEM: Minor Subdivision (Lot Line Adjustment) 334 and 344 40th Avenue NE DEPARTMENT: Community Development BY/DATE: Andrew Boucher, City Planner – 03/18/24 CASE NUMBER: 2024-0301 DATE: March 18, 2024 TO: Columbia Heights Planning and Zoning Commission APPLICANT: Michael Gondek LOCATION: 334 and 344 40th Avenue NE REQUEST: Minor Subdivision (Lot Line Adjustment) PREPARED BY: Aaron Chirpich, Community Development Director/Assistant City Manager INTRODUCTION Michael Gondek, owner of Gondek Properties LLC, has requested approval of a Minor Subdivision, per City Code Section 9.104 (k), for abutting parcels of land located at 334 and 344 40th Avenue NE. The subject sites are both zoned GB-General Business. 334 40th is occupied by a small two-tenant commercial building, and 344 40th, is occupied by a single-family home. The properties are located near commercial uses to the west, northwest, and southwest. To the north and east of the subject sites there are single -family homes. The applicant is the owner of both properties, and they are requesting the lot line adjustment because some of the parking area for the commercial property at 334 40th is located on the single-family lot at 344 40th. This condition was created when the owner purchased the adjacent single-family home to provide more off-street parking for the commercial property. The proposed lot line adjustment will allow the commercial parking area to be fully located on the commercial parcel at 334 40 th. To be noted, the applicant is also proposing to establish a 35’ X 16’ driveway easement, and 20’ X 20’ parking easement on the commercial property (post lot line adjustment) that will be in favor of the single-family parcel. These easements will allow future users/owners of the single-family residential property access and parking on the commercial property. The single-family residential property also has parking to the rear of the site that is accessible from the alley to the south. Should the easement be vacated in the future, the single- family property will still have adequate parking on-site. ISSUES AND ANALYSIS Lot Requirements. In consideration of the minor subdivision application, a determination should be made that the newly created lots meet the minimum lot area and width requirements of the applicable GB-General 38 Item 5. Page 2 Business zoning district. According to Section 9.110.C of the Zoning Ordinance, lots within GB Districts must have a minimum lot area of 6,000 square feet and a minimum width of 40 feet. Presently, the west parcel (334 40th Avenue) measures approximately 12,910 square feet in size and has a width of 105 feet. As a result of the proposed lot line adjustment, the parcel would be increased to 1 5,230 square feet in size and increased in width to 1 32 feet on the north end of the parcel (along 40th Avenue). Presently, the east parcel (344 40th Avenue), measures 8,610 square feet in size and has a width of 70 feet. As a result of the proposed lot line adjustment, the parcel would be decreased to 6,290 square feet in size and decreased in width to 43 feet on the north end of the parcel (along 40th Avenue). Both proposed lots meet the minimum area and lot width requirements of the GB District. Setbacks. The proposed lot line adjustment will result in a change to side yard structure setbacks. According to Section 9.110.C of the Zoning Ordinance, lots within the GB District do not have side yard setback requirements, as structures can be placed right up to the side yard property line. As a result of the proposed lot line adjustment, part of the side yard structure setback for the commercial building on the west parcel will be increased from 1.3 feet to 28.3 feet while the side yard setback for the single-family home on the east parcel will be reduced from 35 feet to 8 feet. After the adjustment, both proposed lots will meet the minimum structure setback requirements of the GB District. The minimum side-yard parking setback in the GB District is 5 feet. The proposed lot line adjustment will bring the existing commercial parking area fully onto the commercial lot. The side yard setback for the parking area after the adjustment will result in a compliant 5-foot setback. Easements. The submitted survey does not illustrate any drainage and utility easements upon the subject properties. Thus, it is not necessary to vacate an easement along the shared side lot line. As previously mentioned, the applicant is also proposing to establish a 35’ X 16’ driveway easement, and 20’ X 20’ parking easement on the commercial property (post lot line adjustment) that will be in favor of the single -family parcel. Recording. As a condition of minor subdivision approval, the applicant will be responsible for the filing the approved subdivision with the Anoka County Recorder’s Office. If the minor subdivision is not filed with the Anoka County recorder’s Office within one year of the date of City Council approval, it will become invalid. FINDINGS OF FACT Section 9.104 (K) of the Zoning Code outlines specific conditions in order for the City Council to approve a minor subdivision. They are as follows: 1. The proposed subdivision of land will not result in more than three lots. The proposed subdivision will result in two conforming lots. 2. The proposed subdivision of land does not involve the vacation of existing easements. No vacation of existing easements will occur as a result of the minor subdivision. 3. All lots to be created by the proposed subdivision conform to lot area and width requirements established for the zoning district in which the property is located. Both newly created lots will conform to the lot width and lot area requirements of the applicable GB-General Business zoning designation. 39 Item 5. Page 3 4. The proposed subdivision does not require the dedication of public rights-of-way for the purpose of gaining access to the property. The proposed subdivision does not require the dedication of public rights-of-way for the purpose of gaining access to the property. 5. The property has not previously been divided through the minor subdivision provisions of this article . The subject property has not previously been subdivided via a minor subdivision process. 6. The proposed subdivision does not hinder the conveyance of land. The proposed subdivision will not hinder the conveyance of land. 7. The proposed subdivision does not hinder the making of assessments or the keeping of records related to assessments. The proposed subdivision is not expected to hinder the making of assessments or the keeping of records related to assessments. 8. The proposed subdivision meets all the design standards specified in Section 9.115. As a condition of minor subdivision approval, all applicable design standards of Section 9.115 of the Zoning ordinance must be satisfied. RECOMMENDATION Staff review finds that the proposed Minor Subdivision (lot line adjustment) application meets the requirements of the Zoning Ordinance. As a result, Staff recommends that the Planning Commission recommend approval of the proposed Minor Subdivision for the properties located at 334 and 344 40th Avenue NE, subject to certain conditions. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of draft Resolution 2024-19, there being ample copies available to the public. MOTION: Move that the Planning Commission recommends that the City Council approve draft Resolution 2024-19, approving a Minor Subdivision (lot line adjustment) for the properties located at 334 and 344 40th Avenue NE, within the City of Columbia Heights, Minnesota, subject to certain conditions stated in the resolution. ATTACHMENT(S): Draft Resolution 2024-19 Application and Narrative Site Location Map Existing Conditions Survey Proposed Conditions Survey 40 Item 5. 41 Item 5. 42 Item 5. 43 Item 5. 44 Item 5. 45 Item 5. 46 Item 5. 47 Item 5. 48 Item 5. PLANNING COMMISSION AGENDA SECTION OTHER BUSINESS MEETING DATE APRIL 2, 2024 ITEM: Review Purchase of 4416 Central Avenue NE DEPARTMENT: Community Development BY/DATE: Andrew Boucher, City Planner, 4/01/2024 CASE NUMBER: N/A APPLICANT: N/A DEVELOPMENT: N/A LOCATION: 4416 Central Avenue NE REQUEST: Review the acquisition of 4416 Central Avenue NE, and determine if it conforms to the City’s Comprehensive Plan PREPARED BY: Andrew Boucher, City Planner INTRODUCTION: Pursuant to State Statue, Section 462.356, Subdivision 2, the Planning and Zoning Commission (the “Planning Commission”) in and for the City is required to review and ultimately determine that the proposed acquis ition of real property by the City’s Economic Development Authority (EDA), conforms to the Comprehensive Plan of the City. Therefore, the EDA has requested that the Planning Commission review the acquisition of 4416 Central Avenue NE, Columbia Heights, MN 55421 (the “Subject Property”) to determine if its acquisition conforms to the Comprehensive Plan of the City. COMPREHENSIVE PLAN: The EDA has a long-standing practice of acquiring blighted single-family homes to facilitate scattered site redevelopment, and the proposed acquisition of the Subject Property responds to several goals and policies adopted in the Comprehensive Plan. Specifically, in Chapter 3: Land Use. Below are the specific goals and policies from the Comprehensive Plan that directly and indirectly correlate to the conformity of the proposed acquisition. LAND USE AND REDEVELOPMENT Goal: Provide mechanisms for successful redevelopment of vacant lands and targeted areas within the community. 1. Enhance the image and viability of the Central Avenue corridor while protecting and enhancing adjacent residential areas. 2. Encourage infill development that demonstrates compatibility with existing neighborhood characteristics in terms of quality, design, building height, placement, scale, and architectural quality. 49 Item 6. Page 2 RECOMMENDATION Motion: Move to adopt Resolution 2024-PZ02, a resolution finding that the proposed acquisition of certain land for redevelopment purposes by the Columbia Heights Economic Development Authority is consistent with the City of Columbia Heights’ Comprehensive Plan. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2024-PZ02, there being ample copies available to the public. MOTION: Move to adopt Resolution 2024-PZ02, a resolution finding that the acquisition of certain land for redevelopment purposes by the Columbia Heights Economic Development Authority is consistent with the City of Columbia Heights’ Comprehensive Plan. ATTACHMENT(S):  Resolution 2024-PZ02  Location Map 50 Item 6. RESOLUTION NO. 2024-PZ02 A RESOLUTION FINDING THAT THE ACQUISITION OF CERTAIN LAND FOR REDEVELOPMENT PURPOSES BY THE CITY OF COLUMBIA HEIGHTS IS CONSISTENT WITH THE CITY OF COLUMBIA HEIGHTS’ COMPREHENSIVE PLAN. WHEREAS, the City of Columbia Heights (the “City”) proposes to purchase certain property (the “Property”) located at 4416 Central Avenue NE, (PID 35-30-24-11-0009) in the City of Columbia Heights, as described on the attached Exhibit A, for the purposes of eventual redevelopment; and WHEREAS, Minnesota Statutes, Section 462.356, subd. 2 requires the City’s Planning Commission to review the proposed acquisition or disposal of publicly-owned real property within the City prior to its acquisition or disposal, to determine whether in the opinion of the Planning Commission, such acquisition or disposal is consistent with the comprehensive municipal plan; and NOW, THEREFORE BE IT RESOLVED, the Planning Commission has reviewed the proposed acquisition of the Property and has determined that the City’s purpose is to redevelop the Property, and that the proposed acquisition is therefore consistent with the City’s comprehensive plan. BE IT FURTHER RESOLVED that this resolution be communicated to the City Council for the City of Columbia Heights. ORDER OF THE PLANNING COMMISSION Passed this 2nd day of April, 2024 Offered by: Seconded by: Roll Call: Chairperson Attest: Secretary EXHIBIT A 51 Item 6. Description of Property Legal: LOTS 11 & 12, BLK 9 0EX S 20 FT OF LOT 12, COLUMBIA HEIGHTS ANNEX 52 Item 6. ³ An oka County Parcel Viewer Owner Information: Disclaimer: Map and parcel data are believ ed to be acc urate, b ut accura cy is not gu aran teed. This is not a legal docume nt and sho uld not besubstituted for a title searc h, apprais al, survey, or for zoning verification. Date: 3/28/20241:600Anoka County GIS EDRALIN LAUREN CE B 36143 S WIN D C RES T DR TUCSO N AZ 85739 Parce l Information: 35-3 0-24-11-0009 4416 CENTRAL AVE NE MN COLUMBIA HEIGHTS 55421 MANDY MEISNER 0.14Approx. Acres: COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS Commissioner: Plat: 53 Item 6.