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HomeMy WebLinkAbout06-03-2024 EDA Packet ECONOMIC DEVELOPMENT AUTHORITY City Hall—Shared Vision Room, 3989 Central Ave NE Monday, June 03, 2024 5:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in -person, or by using Microsoft Teams and entering meeting ID 224 457 257 667 and passcode gVthwt . For questions please call the Community Development Department at 763-706-3670. CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE CONSENT AGENDA 1. Approve May 6, 2024, Regular EDA Meeting Minutes 2. Approve Financial Reports and Payment of Bills of April 2024. MOTION: Move to approve the Consent Agenda as presented. BUSINESS ITEMS 3. Anoka County Housing Study Presentation, Karen Skepper 4. Deconstruction of 3851 Central Ave MOTION: Move to accept the proposal from Better Futures Minnesota, in the amount of $6,995 for deconstruction work on the property located at 3851 Central Ave NE; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. BUSINESS UPDATES ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 1 ECONOMIC DEVELOPMENT AUTHORITY City Hall—Council Chambers, 3989 Central Ave NE Monday, May 06, 2024 5:00 PM MINUTES ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, or by using Microsoft Teams and entering meeting ID 212 740 385 445 and passcode 32jnSy . For questions please call the Community Development Department at 763-706-3670. The meeting was called to order at 5:00 pm by President Szurek. CALL TO ORDER/ROLL CALL Members present: Connie Buesgens; Lamin Dibba; Kt Jacobs; Rachel James; Justice Spriggs; Marlaine Szurek Members absent: Amada Márquez-Simula Staff Present: Kevin Hansen, Interim City Manager; Aaron Chirpich, Community Development Director; Alicia Howe, Administrative Assistant PLEDGE OF ALLEGIANCE CONSENT AGENDA 1. Approve the minutes of the regular EDA Meeting of April 01, 2024. 2. Approve financial reports and payment of bills for March 2024 – Resolution No. 2024-12. Motion by James, seconded by Jacobs, to approve the Consent Agenda as presented. All ayes of present. MOTION PASSED. RESOLUTION NO. 2024-12 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF MARCH 2024, AND THE PAYMENT OF THE BILLS FOR THE MONTH OF MARCH 2024. WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and 2 Item 1. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 2 WHEREAS, the financial statements for the month of March 2024 have been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the State of Minnesota’s Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia Heights Economic Development Authority. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 6th day of May 2024 Offered by: KT Jacobs Seconded by: Connie Buesgens Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary BUSINESS ITEMS 3. Façade Improvement Grant Report Heights Grand Ballroom, 2201 37th Ave Forney reported that this item pertains to the Heights Grand Ballroom 2024 Façade Improvement grant application for 2201 37th Ave. The ballroom is looking to install a new sign for the new business. A rendering of the proposed sign was included in t he packet. The lowest bid for the sign came in at $10,385, which is above the amount needed for the full $5,000 grant. Community 3 Item 1. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 3 Development Staff recommend funding the project in full as it is a major upgrade to one of the City’s vacant commercial spaces and assists bringing a new business to the City. He noted the EDA has approved 4 façade improvement grant applications, approving $19,750 this year with $10,000 being asked for at this meeting. This leaves $20,250 in Façade Grant funds for the remainde r of the year. Questions/Comments from Members: Jacobs asked if there has been any conversation with the Police Department about how it might affect where they want cameras this year. Forney updated that there has been no conversation with the Police Department yet, but typically they will wait until the end of the year to see how much funding is left, let them know that amount, then ask what their priorities are. Motion by Jacobs, seconded by Buesgens, to waive the reading of Resolution No. 2024-13, there being ample copies available to the public. All ayes of present. MOTION PASSED. Motion by Jacobs, seconded by Buesgens, to approve Resolution No. 2024-13, a resolution approving the form and substance of the façade improvement grant agreement, and approving authority staff and officials to take all actions necessary to enter the authority into a façade improvement grant agreement with Heights Grand Ballroom. All ayes of present. MOTION PASSED. RESOLUTION NO. 2024-13 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE AUTHORITY INTO FAÇADE IMPROVEMENT GRANT AGREEMENT WITH THE HEIGHTS GRAND BALLROOM WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program (the “Program”); and WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and administer a series of grants to eligible commercial property owners and/or tenants for the purposes of revitalizing existing store fronts, increasing business vitality and economic performance, and decreasing criminal activity along Central Avenue Northeast, in the City’s Business districts, pursuant to a Façade Improvement Grant Agreement with various property owners and/or tenants; and WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring program by placing surveillance cameras on some of the storefronts that are part of the Program for the purposes of improving public safety in and around the Central Business District; and WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant 4 Item 1. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 4 Agreement. NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the Authority 1. approves the form and substance of the grant agreement, and approves the Authority entering into the agreement with Heights Grand Ballroom 2. that the City Manager, as the Executive Director of the Authority, is hereby authorized, empowered, and directed for and on behalf of the Authority to enter into the grant agreement. 3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and directed to execute and take such action as they deem necessary and appropriate to carry out the purpose of the foregoing resolution. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 6th day of May 2024 Offered by: Connie Buesgens Seconded by: Lamin Dibba Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary 4. Façade Improvement Grant Report for 4024-4026 Central Ave Forney reported that this item pertains to 2024 Façade Improvement Grant application for 4024- 4026 Central Avenue. The property owner/business owner is applying for the façade improvement grant to install an awning on the front of the building. A rendering of the proposed awning was included in the packet. The lowest bid for the awning came in at $15,000, which is ab ove the amount needed for the full $5,000 grant. Community Development Staff recommend funding the project in full as the new awning would bring continuity to the front of the building, which is located within the city’s central business district. The EDA has approved 4 façade improvement grant applications, approving $19,750 this year with $10,000 being asked for at this meeting. This leaves $20,250 in Façade Grant funds for the remainder of the year . Questions/Comments from Members: Buesgens commented that it will look very nice and the mosaic could be freshened up. Motion by Buesgens, seconded by Dibba, to waive the reading of Resolution No. 2024-14, there being 5 Item 1. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 5 ample copies available to the public. All ayes of present. MOTION PA SSED. Motion by Buesgens, seconded by Dibba, to adopt Resolution No. 2024-14, a Resolution of the Economic Development Authority of Columbia Heights, Minnesota, approving the form and substance of the façade improvement grant agreement, and approving authority staff and officials to take all actions necessary to enter the authority into a façade improvement grant agreement with the owner of 4024-4026 Central Ave. All ayes of present. MOTION PASSED. RESOLUTION NO. 2024-14 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE AUTHORITY INTO FAÇADE IMPROVEMENT GRANT AGREEMENT WITH THE OWNER OF 4026 CENTRAL AVE WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program (the “Program”); and WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and administer a series of grants to eligible commercial property owners and/or tenants for the purposes of revitalizing existing store fronts, increasing business vitality and economic performance, and decreasing criminal activity along Central Avenue Northeast, in the City’s Business districts, pursuant to a Façade Improvement Grant Agreement with various property owners and/or tenants; and WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring program by placing surveillance cameras on some of the storefronts that are part of the Program for the purposes of improving public safety in and around the Central Business District; and WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant Agreement. NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the Authority 1. approves the form and substance of the grant agreement, and approves the Authority entering into the agreement with Darryl Tilden 2. that the City Manager, as the Executive Director of the Authority, is hereby authorized, empowered, and directed for and on behalf of the Authority to enter into the grant agreement. 3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and directed to execute and take such action as they deem necessary and appropriate 6 Item 1. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 6 to carry out the purpose of the foregoing resolution. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 6th day of May 2024 Offered by: Lamin Dibba Seconded by: Justice Spriggs Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary 5. CEE Home Energy Squad Extension Forney reported that in 2019 the EDA started its partnership with the Center for Energy and Environment (CEE), buying down the Home Energy Squad program for the residents of Columbia Heights. The Home Energy Squad program provides a variety of visits from energy experts who inspect and assess how a home uses energy. As part of the inspection, experts will offer ways to create a more energy-efficient home. The EDA has budgeted $5,000 per year to buy down the program costs so that residents pay $35 for an Energy Saver visit and $50 for an Energy Planner visit, rather than $70 and $100 respectively. The contract entered by the EDA recently expired so staff have brought an extension to the contract for the authority’s consideration. In addition to th e expiration of the contract, there has also been a change regarding the program’s provider. Excel Energy and CenterPoint Energy offer the Home Energy Squad Program through the utilization of providers like CEE. CEE recently renewed their contract with Excel to execute the program for Hennepin, Ramsey, and Washington counties. After Q3 2024 CEE will no longer be the provider for Anoka County and the City will need to work with the new unnamed provider to execute the program. It is unknown to CEE who the new provider will be but staff have reached out to Excel Energy to clarify the changes. Excel will remove their portion of funding at the end of Q3 so even if the City extended the contract beyond that period the program cost would increase due Excels share being removed and reestablished with the new provider. Via Resolution 2024 -15, Community Development staff are recommending that the EDA extend the buydown until the end of Q3 of 2024 at which time we will shift to the new provider but the same contract. Questions/Comments from Members: Buesgens asked if they know why Anoka County got dropped or if other counties were also dropped. Forney updated that he believed every other county in the metro area also got dropped because the bid came in too high. Buesgens also asked how many people take advantage of this program. Forney updated that they recently received numbers, but he does not have them with him at the moment. Chirpich updated they are not spending the $5,00 cost-share. 7 Item 1. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 7 Szurek asked how they informed residents about doing this. Forney stated they put it in the newsletter and advertise it through all the City events. He also stated that CEE does a great job of providing marketing material so the Communications Team can push it out, and they do about $2,000 in revenue on average. Buesgens asked how much the EDA has every year for this program, and if that money carries over from year-to-year. Forney updated that they have $5,000 each year, it does carry over, is used for general EDA administration, and the funds have been recycled in fund 204. Dibba asked what feedback they have received from residents who used the program in the past. Forney stated they have not received much feedback from residents, but they will look into surveys to get more feedback. James stated that she got the Energy Saver visit a few years ago, it was nice for her house, and she liked it. Motion by Dibba, seconded by Spriggs, to waive the reading of Resolution No. 2024-15, there being ample copies available to the public. All ayes of present. MOTION PASSED. Motion by Dibba, seconded by Spriggs, to adopt Resolution No. 2024-15, a Resolution of the Economic Development Authority of Columbia Heights, Minnesota, authorizing staff and officials to take al actions necessary to enter the authority into a Home Energy Squad extension agreement until the end of Q3 2024. All ayes of present. MOTION PASSED. RESOLUTION NO. 2024-15 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, AUTHORIZING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE AUTHORITY INTO A HOME ENERGY SQUAD EXTENSION AGREEMENT UNTIL THE END OF Q3 2024. WHEREAS, the Center for Energy and Environment (“CEE”) administers the Home Energy Squad Program (“Program”) on behalf of Excel Energy; and WHEREAS, the program offers a variety of inspections from energy experts meant to identify and provide advisement on the energy efficiency of an applicant’s home; and WHEREAS, the goals and outcomes of the program increase the energy efficiency and quality of the housing stock within Columbia Heights; and WHEREAS, in 2019 the Authority entered into a contract and established the parameters to buydown a share of the City’s residents’ costs to utilize the programs inspections; and WHEREAS, in January of 2024 that contract expired. NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, 8 Item 1. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 8 1. that the City Manager, as the Executive Director of the Authority, is hereby authorized, empowered, and directed for and on behalf of the Authority to enter into a home energy squad extension agreement with CEE, until the end of Quarter 3 2024. 2. that the City Manager, as the Executive Director of the Authority, is hereby authorized and directed to execute and take such action as they deem necessary and appropriate to carry out the purpose of the foregoing resolution. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 6th day of May 2024 Offered by: Lamin Dibba Seconded by: Justice Spriggs Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary BUSINESS UPDATES Forney stated the house on 39th and Central Avenue was burnt down by the Fire Department. The Department was excited it was a 2-story training burn because they are not seen very often. He updated that many people were there, and Better Futures removed a lot of the paneling and flooring. It will be up for sale at their store and the EDA is invited if they are interested in touring the facility where they sell their materials. The EDA will have demolition bids coming up. Forney also stated they will be demolishing the two properties on 39th and one at 941. Buesgens stated it was very fun to watch. Forney updated that City Council will be considering the Housing Trust Fund. The first reading of the ordinance for establishing the Housing Trust Fund will occur at the next Council meeting and it will be open for public hearing. He added that once the Housing Trust Fund gets started, the EDA will be receiving a resolution to accept the funds and administer the funds of that Housing Trust Fund. Forney stated he went with the Mayor and Communications team to Pizza Man, gave him his plaque, and he was very grateful. Forney added that the EDA will be considering putting the façade improvement grant funds towards public art. The current City Code does not allow for paintings to be on the outside of any building. The City Council will be receiving some code updates before moving forward. 9 Item 1. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 9 Buesgens asked what happened to the old library that shut down during COVID. Forney updated that they are currently operating as a daycare, from what he knows. Buesgens also asked what happened to the funding for art. Chirpich stated the funds were assigned to the SACA side of the leger and are now gone. ADJOURNMENT Motion by Jacobs, seconded by Buesgens, to adjourn the meeting at 5:30 pm. All ayes. MOTION PASSED. Respectfully submitted, _______________________________ Sara LaVoie, Recording Secretary 10 Item 1. Resolution 2024-16 RESOLUTION NO. 2024-16 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF APRIL 2024 AND THE PAYMENT OF THE BILLS FOR THE MONTH OF APRIL 2024. WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statements for the month of April 2024 have been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the State of Minnesota’s Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia Heights Economic Development Authority. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 3rd day of June 2024 Offered by: Seconded by: Roll Call: President Attest: Secretary 11 Item 2. AmountInvoiceInvoice DateVendorInvoice Line DescGL Number INVOICE GL DISTRIBUTION REPORT FOR CITY OF COLUMBIA HEIGHTS 1/2Page:05/15/2024 02:46 PM User: suems DB: Columbia Heights EXP CHECK RUN DATES 04/01/2024 - 04/30/2024 BOTH JOURNALIZED AND UNJOURNALIZED PAID Check 1189 5,828.00 INV149704/11/24BETTER FUTURES MNDECONSTRUCTION 3853 CENTRAL 1ST HALF408.6414.43050 5,828.00 Total For Check 1189 Check 1243 34.70 113-6379220-198346803/01/24AMAZON.COMMAILBOX NUMBERS204.6314.42171 34.70 Total For Check 1243 Check 198518 24.30 19735724703/15/24COMCAST031524 934571297 COMM DEV ADMIN (2.3%)204.6314.43250 24.30 Total For Check 198518 Check 198568 247.25 M2899603/14/24TIMESAVER OFF SITE SECRETR INCEDA MEETING 030424204.6314.43050 247.25 Total For Check 198568 Check 198617 18.28 99282641903/26/24POPP.COM INC032624 10013121 PHONE COMMDEV ADMIN204.6314.43210 12.35 99282750103/31/24POPP.COM INC033124 -10010429 COM DEV ADMINISTRATION204.6314.43210 30.63 Total For Check 198617 Check 198646 53.24 26-30-24-14-013604/10/24ANOKA COUNTY PROPERTY RECORDS841 49TH AVE FULL YEAR408.6414.44390 53.24 Total For Check 198646 Check 198681 1,167.00 18046503/19/24KENNEDY & GRAVENCL205-00088 SALE 4243 5TH ST408.6414.43050 1,167.00 Total For Check 198681 Check 198721 543.00 28028203/31/24BARNA GUZY & STEFFEN LTD46000-200 LOCAL HOUSING TRUST FUND204.6314.43045 543.00 Total For Check 198721 Check 198723 495.21 205003/21/24BAUER SERVICES II INCBOARD UP 941 44TH AVE408.6414.44000 495.21 Total For Check 198723 Check 198754 345.00 18055903/25/24KENNEDY & GRAVENNE BUSINESS CENTER TIF CL205-00073392.7000.43050 345.00 Total For Check 198754 Check 198784 271.75 M2907504/12/24TIMESAVER OFF SITE SECRETR INCEDA MEETING 040124204.6314.43050 271.75 Total For Check 198784 Check 198788 931.25 110019300504/10/24XCEL ENERGY (N S P)ELECTRIC228.6317.43810 931.25 Total For Check 198788 12 Item 2. AmountInvoiceInvoice DateVendorInvoice Line DescGL Number INVOICE GL DISTRIBUTION REPORT FOR CITY OF COLUMBIA HEIGHTS 2/2Page:05/15/2024 02:46 PM User: suems DB: Columbia Heights EXP CHECK RUN DATES 04/01/2024 - 04/30/2024 BOTH JOURNALIZED AND UNJOURNALIZED PAID 1,151.63 Fund 204 EDA ADMINISTRATION 931.25 Fund 228 DOWNTOWN PARKING 345.00 Fund 392 TIF BB2 ALATUS 40TH AV 7,543.45 Fund 408 EDA REDEVELOPMENT PROJECT FD Fund Totals: 53.24 841 49TH AVE FULL YEAR408.6414.44390 495.21 BOARD UP 941 44TH AVE408.6414.44000 6,995.00 DECONSTRUCTION 3853 CENTRAL 1ST HALF408.6414.43050 345.00 NE BUSINESS CENTER TIF CL205-00073392.7000.43050 931.25 ELECTRIC228.6317.43810 24.30 031524 934571297 COMM DEV ADMIN (2.3%)204.6314.43250 30.63 032624 10013121 PHONE COMMDEV ADMIN204.6314.43210 519.00 EDA MEETING 030424204.6314.43050 543.00 46000-200 LOCAL HOUSING TRUST FUND204.6314.43045 34.70 MAILBOX NUMBERS204.6314.42171 --- TOTALS BY GL DISTRIBUTION --- 9,971.33 Total For All Funds: 13 Item 2. REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 1/9Page:05/15/2024 02:43 PM User: suems DB: Columbia Heights PERIOD ENDING 04/30/2024 % BDGT USED UNENCUMBERED BALANCE YTD BALANCE 04/30/2024 ACTIVITY FOR MONTH 04/30/24 ENCUMBERED YEAR-TO-DATE 2024 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 202 - ANOKA CO COMM DEV PROGRAMS Expenditures Dept 6355 - ANOKA CO HRA LEVY PROJECTS OTHER SERVICES & CHARGES 100.00 (1,231.00)1,231.00 0.00 0.00 0.00 EXPERT & PROFESSIONAL SERV.202.6355.43050 100.00 (1,231.00)1,231.00 0.00 0.00 0.00 OTHER SERVICES & CHARGES 100.00 (1,231.00)1,231.00 0.00 0.00 0.00 Total Dept 6355 - ANOKA CO HRA LEVY PROJECTS 100.00 (1,231.00)1,231.00 0.00 0.00 0.00 TOTAL EXPENDITURES 100.00 1,231.00 (1,231.00)0.00 0.00 0.00 NET OF REVENUES & EXPENDITURES 100.00 (1,231.00)1,231.00 0.00 0.00 0.00 TOTAL EXPENDITURES 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES Fund 202 - ANOKA CO COMM DEV PROGRAMS: 14 Item 2. REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 2/9Page:05/15/2024 02:43 PM User: suems DB: Columbia Heights PERIOD ENDING 04/30/2024 % BDGT USED UNENCUMBERED BALANCE YTD BALANCE 04/30/2024 ACTIVITY FOR MONTH 04/30/24 ENCUMBERED YEAR-TO-DATE 2024 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 204 - EDA ADMINISTRATION Revenues Dept 0000 - NON-DEPARTMENTAL TAXES 0.66 218,556.90 1,443.10 0.00 0.00 220,000.00 EDA CURRENT AD VALOREM204.0000.31011 (0.12)90,110.75 (110.75)0.00 0.00 90,000.00 AREA WIDE TAX204.0000.31014 100.00 3,870.85 (3,870.85)0.00 0.00 0.00 DELNQ. AD VALOREM204.0000.31020 100.00 112.86 (112.86)0.00 0.00 0.00 PENALTIES & INTEREST204.0000.31910 (0.86)312,651.36 (2,651.36)0.00 0.00 310,000.00 TAXES CHARGES FOR SERVICES 100.00 (30.00)30.00 0.00 0.00 0.00 ADMINISTRATIVE FEES204.0000.34112 100.00 (30.00)30.00 0.00 0.00 0.00 CHARGES FOR SERVICES MISCELLANEOUS 0.00 3,700.00 0.00 0.00 0.00 3,700.00 INTEREST ON INVESTMENTS204.0000.36210 0.00 3,700.00 0.00 0.00 0.00 3,700.00 MISCELLANEOUS (0.84)316,321.36 (2,621.36)0.00 0.00 313,700.00 Total Dept 0000 - NON-DEPARTMENTAL (0.84)316,321.36 (2,621.36)0.00 0.00 313,700.00 TOTAL REVENUES Expenditures Dept 6314 - ECONOMIC DEVELOPMENT AUTH OTHER SERVICES & CHARGES 100.00 (543.00)543.00 0.00 0.00 0.00 ATTORNEY FEES-OTHER204.6314.43045 150.05 (1,251.25)1,441.25 271.75 2,310.00 2,500.00 EXPERT & PROFESSIONAL SERV.204.6314.43050 23.33 2,300.00 700.00 0.00 0.00 3,000.00 TRAINING & EDUCATION ACTIVITIES204.6314.43105 64.17 250.82 449.18 0.00 0.00 700.00 TELEPHONE204.6314.43210 40.49 297.56 202.44 0.00 0.00 500.00 POSTAGE204.6314.43220 34.89 260.46 139.54 40.84 0.00 400.00 OTHER TELECOMMUNICATIONS204.6314.43250 0.00 200.00 0.00 0.00 0.00 200.00 LOCAL TRAVEL EXPENSE204.6314.43310 0.00 1,500.00 0.00 0.00 0.00 1,500.00 OUT OF TOWN TRAVEL EXPENSE204.6314.43320 0.00 200.00 0.00 0.00 0.00 200.00 LEGAL NOTICE PUBLISHING204.6314.43500 33.33 2,133.32 1,066.68 266.67 0.00 3,200.00 PROP & LIAB INSURANCE204.6314.43600 0.00 500.00 0.00 0.00 0.00 500.00 REPAIR & MAINT. SERVICES204.6314.44000 97.20 30.80 1,069.20 0.00 0.00 1,100.00 SOFTWARE & SOFTWARE SUBSCRIPTIONS204.6314.44030 33.33 6,066.68 3,033.32 758.33 0.00 9,100.00 INFORMATION SYS:INTERNAL SVC204.6314.44040 0.00 500.00 0.00 0.00 0.00 500.00 SUBSCRIPTION, MEMBERSHIP204.6314.44330 0.00 700.00 0.00 0.00 0.00 700.00 COMMISSION & BOARDS204.6314.44380 100.00 (385.00)385.00 0.00 0.00 0.00 LOANS & GRANTS204.6314.44600 47.05 12,760.39 9,029.61 1,337.59 2,310.00 24,100.00 OTHER SERVICES & CHARGES PERSONNEL SERVICES 30.90 140,824.21 62,975.79 16,684.72 0.00 203,800.00 REGULAR EMPLOYEES204.6314.41010 32.62 10,308.92 4,991.08 1,251.34 0.00 15,300.00 P.E.R.A. CONTRIBUTION204.6314.41210 33.77 10,464.47 5,335.53 1,405.76 0.00 15,800.00 F.I.C.A. CONTRIBUTION204.6314.41220 36.31 14,902.75 8,497.25 2,126.96 0.00 23,400.00 INSURANCE204.6314.41300 30.42 1,113.29 486.71 64.43 0.00 1,600.00 WORKERS COMP INSURANCE PREM204.6314.41510 31.66 177,613.64 82,286.36 21,533.21 0.00 259,900.00 PERSONNEL SERVICES 15 Item 2. REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 3/9Page:05/15/2024 02:43 PM User: suems DB: Columbia Heights PERIOD ENDING 04/30/2024 % BDGT USED UNENCUMBERED BALANCE YTD BALANCE 04/30/2024 ACTIVITY FOR MONTH 04/30/24 ENCUMBERED YEAR-TO-DATE 2024 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 204 - EDA ADMINISTRATION Expenditures SUPPLIES 33.09 133.82 66.18 0.00 0.00 200.00 OFFICE SUPPLIES204.6314.42000 0.00 200.00 0.00 0.00 0.00 200.00 MINOR EQUIPMENT204.6314.42010 17.35 165.30 34.70 0.00 0.00 200.00 GENERAL SUPPLIES204.6314.42171 0.00 200.00 0.00 0.00 0.00 200.00 FOOD SUPPLIES204.6314.42175 12.61 699.12 100.88 0.00 0.00 800.00 SUPPLIES CONTINGENCIES & TRANSFERS 33.33 19,266.68 9,633.32 2,408.33 0.00 28,900.00 OPER. TRANSFER OUT - LABOR204.6314.47100 33.33 19,266.68 9,633.32 2,408.33 0.00 28,900.00 CONTINGENCIES & TRANSFERS 32.95 210,339.83 101,050.17 25,279.13 2,310.00 313,700.00 Total Dept 6314 - ECONOMIC DEVELOPMENT AUTH 32.95 210,339.83 101,050.17 25,279.13 2,310.00 313,700.00 TOTAL EXPENDITURES 100.00 105,981.53 (103,671.53)(25,279.13)(2,310.00)0.00 NET OF REVENUES & EXPENDITURES 32.95 210,339.83 101,050.17 25,279.13 2,310.00 313,700.00 TOTAL EXPENDITURES 0.84 316,321.36 (2,621.36)0.00 0.00 313,700.00 TOTAL REVENUES Fund 204 - EDA ADMINISTRATION: 16 Item 2. REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 4/9Page:05/15/2024 02:43 PM User: suems DB: Columbia Heights PERIOD ENDING 04/30/2024 % BDGT USED UNENCUMBERED BALANCE YTD BALANCE 04/30/2024 ACTIVITY FOR MONTH 04/30/24 ENCUMBERED YEAR-TO-DATE 2024 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 228 - DOWNTOWN PARKING Revenues Dept 0000 - NON-DEPARTMENTAL TRANSFERS & NON-REV RECEIPTS 0.00 56,600.00 0.00 0.00 0.00 56,600.00 TRANSFER IN-SPECIAL PROJ REV228.0000.39247 0.00 56,600.00 0.00 0.00 0.00 56,600.00 TRANSFERS & NON-REV RECEIPTS 0.00 56,600.00 0.00 0.00 0.00 56,600.00 Total Dept 0000 - NON-DEPARTMENTAL 0.00 56,600.00 0.00 0.00 0.00 56,600.00 TOTAL REVENUES Expenditures Dept 6317 - DOWNTOWN PARKING OTHER SERVICES & CHARGES 33.33 2,066.68 1,033.32 258.33 0.00 3,100.00 PROP & LIAB INSURANCE228.6317.43600 36.02 1,279.60 720.40 493.83 0.00 2,000.00 UTILITY SERVICES228.6317.43800 26.25 9,587.21 3,412.79 931.25 0.00 13,000.00 ELECTRIC228.6317.43810 13.77 30,181.70 4,204.00 0.00 614.30 35,000.00 REPAIR & MAINT. SERVICES228.6317.44000 0.00 2,000.00 0.00 0.00 0.00 2,000.00 BLDG MAINT CONTRACTUAL SERVICES228.6317.44020 18.12 45,115.19 9,370.51 1,683.41 614.30 55,100.00 OTHER SERVICES & CHARGES PERSONNEL SERVICES 0.00 1,500.00 0.00 0.00 0.00 1,500.00 INTERDEPARTMENTAL LABOR SERV228.6317.41070 0.00 1,500.00 0.00 0.00 0.00 1,500.00 PERSONNEL SERVICES 17.64 46,615.19 9,370.51 1,683.41 614.30 56,600.00 Total Dept 6317 - DOWNTOWN PARKING 17.64 46,615.19 9,370.51 1,683.41 614.30 56,600.00 TOTAL EXPENDITURES 100.00 9,984.81 (9,370.51)(1,683.41)(614.30)0.00 NET OF REVENUES & EXPENDITURES 17.64 46,615.19 9,370.51 1,683.41 614.30 56,600.00 TOTAL EXPENDITURES 0.00 56,600.00 0.00 0.00 0.00 56,600.00 TOTAL REVENUES Fund 228 - DOWNTOWN PARKING: 17 Item 2. REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 5/9Page:05/15/2024 02:43 PM User: suems DB: Columbia Heights PERIOD ENDING 04/30/2024 % BDGT USED UNENCUMBERED BALANCE YTD BALANCE 04/30/2024 ACTIVITY FOR MONTH 04/30/24 ENCUMBERED YEAR-TO-DATE 2024 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 372 - HUSET PARK AREA TIF (T6) Revenues Dept 0000 - NON-DEPARTMENTAL TAXES 1.70 835,571.22 14,428.78 0.00 0.00 850,000.00 CURRENT AD VALOREM372.0000.31010 100.00 (281,513.10)281,513.10 0.00 0.00 0.00 DELNQ. AD VALOREM372.0000.31020 34.82 554,058.12 295,941.88 0.00 0.00 850,000.00 TAXES MISCELLANEOUS 0.00 5,000.00 0.00 0.00 0.00 5,000.00 INTEREST ON INVESTMENTS372.0000.36210 0.00 5,000.00 0.00 0.00 0.00 5,000.00 MISCELLANEOUS 34.61 559,058.12 295,941.88 0.00 0.00 855,000.00 Total Dept 0000 - NON-DEPARTMENTAL 34.61 559,058.12 295,941.88 0.00 0.00 855,000.00 TOTAL REVENUES Expenditures Dept 7000 - BONDS OTHER SERVICES & CHARGES 0.00 550,000.00 0.00 0.00 0.00 550,000.00 LOANS & GRANTS372.7000.44600 0.00 550,000.00 0.00 0.00 0.00 550,000.00 OTHER SERVICES & CHARGES CAPITAL OUTLAY 100.00 0.00 140,000.00 0.00 0.00 140,000.00 PRINCIPAL372.7000.46010 52.09 24,050.00 26,150.00 0.00 0.00 50,200.00 INTEREST372.7000.46110 67.93 481.00 575.00 0.00 444.00 1,500.00 FISCAL AGENT CHARGES372.7000.46200 0.00 1,000.00 0.00 0.00 0.00 1,000.00 MISCELLANEOUS FISCAL CHARGES372.7000.46210 86.75 25,531.00 166,725.00 0.00 444.00 192,700.00 CAPITAL OUTLAY 22.51 575,531.00 166,725.00 0.00 444.00 742,700.00 Total Dept 7000 - BONDS 22.51 575,531.00 166,725.00 0.00 444.00 742,700.00 TOTAL EXPENDITURES 114.67 (16,472.88)129,216.88 0.00 (444.00)112,300.00 NET OF REVENUES & EXPENDITURES 22.51 575,531.00 166,725.00 0.00 444.00 742,700.00 TOTAL EXPENDITURES 34.61 559,058.12 295,941.88 0.00 0.00 855,000.00 TOTAL REVENUES Fund 372 - HUSET PARK AREA TIF (T6): 18 Item 2. REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 6/9Page:05/15/2024 02:43 PM User: suems DB: Columbia Heights PERIOD ENDING 04/30/2024 % BDGT USED UNENCUMBERED BALANCE YTD BALANCE 04/30/2024 ACTIVITY FOR MONTH 04/30/24 ENCUMBERED YEAR-TO-DATE 2024 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 392 - TIF BB2 ALATUS 40TH AV Expenditures Dept 7000 - BONDS OTHER SERVICES & CHARGES 100.00 (500.00)500.00 0.00 0.00 0.00 EXPERT & PROFESSIONAL SERV.392.7000.43050 100.00 (500.00)500.00 0.00 0.00 0.00 OTHER SERVICES & CHARGES CAPITAL OUTLAY 0.00 (176.00)0.00 0.00 176.00 0.00 FISCAL AGENT CHARGES392.7000.46200 0.00 (176.00)0.00 0.00 176.00 0.00 CAPITAL OUTLAY 100.00 (676.00)500.00 0.00 176.00 0.00 Total Dept 7000 - BONDS 100.00 (676.00)500.00 0.00 176.00 0.00 TOTAL EXPENDITURES 100.00 676.00 (500.00)0.00 (176.00)0.00 NET OF REVENUES & EXPENDITURES 100.00 (676.00)500.00 0.00 176.00 0.00 TOTAL EXPENDITURES 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES Fund 392 - TIF BB2 ALATUS 40TH AV: 19 Item 2. REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 7/9Page:05/15/2024 02:43 PM User: suems DB: Columbia Heights PERIOD ENDING 04/30/2024 % BDGT USED UNENCUMBERED BALANCE YTD BALANCE 04/30/2024 ACTIVITY FOR MONTH 04/30/24 ENCUMBERED YEAR-TO-DATE 2024 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 393 - TIF BB6 ALATUS 4300 CENTRAL Revenues Dept 0000 - NON-DEPARTMENTAL MISCELLANEOUS 0.00 63,700.00 0.00 0.00 0.00 63,700.00 LOAN INTEREST393.0000.36216 0.00 63,700.00 0.00 0.00 0.00 63,700.00 MISCELLANEOUS TRANSFERS & NON-REV RECEIPTS 0.00 5,885,000.00 0.00 0.00 0.00 5,885,000.00 BOND PROCEEDS393.0000.39310 0.00 5,885,000.00 0.00 0.00 0.00 5,885,000.00 TRANSFERS & NON-REV RECEIPTS 0.00 5,948,700.00 0.00 0.00 0.00 5,948,700.00 Total Dept 0000 - NON-DEPARTMENTAL 0.00 5,948,700.00 0.00 0.00 0.00 5,948,700.00 TOTAL REVENUES Expenditures Dept 7000 - BONDS OTHER SERVICES & CHARGES 100.00 (465.00)465.00 0.00 0.00 0.00 EXPERT & PROFESSIONAL SERV.393.7000.43050 100.00 (465.00)465.00 0.00 0.00 0.00 OTHER SERVICES & CHARGES CAPITAL OUTLAY 0.00 5,935,000.00 0.00 0.00 0.00 5,935,000.00 PRINCIPAL393.7000.46010 0.00 13,400.00 0.00 0.00 0.00 13,400.00 INTEREST393.7000.46110 100.00 (1,000.00)1,000.00 0.00 0.00 0.00 MISCELLANEOUS FISCAL CHARGES393.7000.46210 0.02 5,947,400.00 1,000.00 0.00 0.00 5,948,400.00 CAPITAL OUTLAY 0.02 5,946,935.00 1,465.00 0.00 0.00 5,948,400.00 Total Dept 7000 - BONDS 0.02 5,946,935.00 1,465.00 0.00 0.00 5,948,400.00 TOTAL EXPENDITURES 488.33 1,765.00 (1,465.00)0.00 0.00 300.00 NET OF REVENUES & EXPENDITURES 0.02 5,946,935.00 1,465.00 0.00 0.00 5,948,400.00 TOTAL EXPENDITURES 0.00 5,948,700.00 0.00 0.00 0.00 5,948,700.00 TOTAL REVENUES Fund 393 - TIF BB6 ALATUS 4300 CENTRAL: 20 Item 2. REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 8/9Page:05/15/2024 02:43 PM User: suems DB: Columbia Heights PERIOD ENDING 04/30/2024 % BDGT USED UNENCUMBERED BALANCE YTD BALANCE 04/30/2024 ACTIVITY FOR MONTH 04/30/24 ENCUMBERED YEAR-TO-DATE 2024 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 408 - EDA REDEVELOPMENT PROJECT FD Revenues Dept 0000 - NON-DEPARTMENTAL TAXES 2.16 229,920.82 5,079.18 0.00 0.00 235,000.00 HRA CURRENT AD VALOREM408.0000.31012 (0.47)75,353.25 (353.25)0.00 0.00 75,000.00 AREA WIDE TAX408.0000.31014 100.00 4,613.07 (4,613.07)0.00 0.00 0.00 DELNQ. AD VALOREM408.0000.31020 0.04 309,887.14 112.86 0.00 0.00 310,000.00 TAXES 0.04 309,887.14 112.86 0.00 0.00 310,000.00 Total Dept 0000 - NON-DEPARTMENTAL 0.04 309,887.14 112.86 0.00 0.00 310,000.00 TOTAL REVENUES Expenditures Dept 6314 - ECONOMIC DEVELOPMENT AUTH OTHER SERVICES & CHARGES 100.00 (219.00)219.00 0.00 0.00 0.00 EXPERT & PROFESSIONAL SERV.408.6314.43050 100.00 (298.89)298.89 0.00 0.00 0.00 MISC. CHARGES408.6314.44300 100.00 (4,600.00)4,600.00 0.00 0.00 0.00 LOANS & GRANTS408.6314.44600 100.00 (5,117.89)5,117.89 0.00 0.00 0.00 OTHER SERVICES & CHARGES CAPITAL OUTLAY 100.00 (15,000.00)15,000.00 0.00 0.00 0.00 LAND408.6314.45110 100.00 (15,000.00)15,000.00 0.00 0.00 0.00 CAPITAL OUTLAY 100.00 (20,117.89)20,117.89 0.00 0.00 0.00 Total Dept 6314 - ECONOMIC DEVELOPMENT AUTH Dept 6414 - COMMERCIAL REVITALIZATION OTHER SERVICES & CHARGES 100.00 (79,235.00)79,235.00 11,657.00 0.00 0.00 EXPERT & PROFESSIONAL SERV.408.6414.43050 100.00 (495.21)495.21 0.00 0.00 0.00 REPAIR & MAINT. SERVICES408.6414.44000 100.00 (53.24)53.24 53.24 0.00 0.00 TAXES & LICENSES408.6414.44390 0.00 100,000.00 0.00 0.00 0.00 100,000.00 LOANS & GRANTS408.6414.44600 79.78 20,216.55 79,783.45 11,710.24 0.00 100,000.00 OTHER SERVICES & CHARGES CAPITAL OUTLAY 0.00 210,000.00 0.00 0.00 0.00 210,000.00 LAND408.6414.45110 0.00 210,000.00 0.00 0.00 0.00 210,000.00 CAPITAL OUTLAY 25.74 230,216.55 79,783.45 11,710.24 0.00 310,000.00 Total Dept 6414 - COMMERCIAL REVITALIZATION Dept 6418 - FIRE SUPPRESSION GRANT OTHER SERVICES & CHARGES 100.00 (50,000.00)47,127.50 47,127.50 2,872.50 0.00 LOANS & GRANTS408.6418.44600 100.00 (50,000.00)47,127.50 47,127.50 2,872.50 0.00 OTHER SERVICES & CHARGES 21 Item 2. REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 9/9Page:05/15/2024 02:43 PM User: suems DB: Columbia Heights PERIOD ENDING 04/30/2024 % BDGT USED UNENCUMBERED BALANCE YTD BALANCE 04/30/2024 ACTIVITY FOR MONTH 04/30/24 ENCUMBERED YEAR-TO-DATE 2024 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 408 - EDA REDEVELOPMENT PROJECT FD Expenditures 100.00 (50,000.00)47,127.50 47,127.50 2,872.50 0.00 Total Dept 6418 - FIRE SUPPRESSION GRANT 48.36 160,098.66 147,028.84 58,837.74 2,872.50 310,000.00 TOTAL EXPENDITURES 100.00 149,788.48 (146,915.98)(58,837.74)(2,872.50)0.00 NET OF REVENUES & EXPENDITURES 48.36 160,098.66 147,028.84 58,837.74 2,872.50 310,000.00 TOTAL EXPENDITURES 0.04 309,887.14 112.86 0.00 0.00 310,000.00 TOTAL REVENUES Fund 408 - EDA REDEVELOPMENT PROJECT FD: 124.65 252,953.94 (133,937.14)(85,800.28)(6,416.80)112,600.00 NET OF REVENUES & EXPENDITURES 5.88 6,937,612.68 427,370.52 85,800.28 6,416.80 7,371,400.00 TOTAL EXPENDITURES - ALL FUNDS 3.92 7,190,566.62 293,433.38 0.00 0.00 7,484,000.00 TOTAL REVENUES - ALL FUNDS 22 Item 2. ECONOMIC DEVELOPMENT AUTHORITY AGENDA SECTION BUSINESS ITEMS MEETING DATE 06/03/2024 ITEM: Anoka County Housing Study Presentation, Karen Skepper DEPARTMENT: Community Development BY/DATE: Mitchell Forney, 5/28/24 BACKGROUND: In 2023 the Anoka County HRA contracted with Maxfield Research to conduct a county wide housing study. As part of this housing study each community within the county received a snippet on its current housing situation alongside a collection of data regarding the county as a whole. Karen Skepper, the Anoka County HRA Director will be attending the EDA meeting to give the commission a presentation regarding the studies findings. Due to the documents size the Housing study was not able to be added to the packet but can be found on the City’s Website at https://www.columbiaheightsmn.gov/departments/community_development/housing.php. After the presentation staff will work with the communications department to get the word out about the location of the study. 23 Item 3. ECONOMIC DEVELOPMENT AUTHORITY AGENDA SECTION BUSINESS ITEMS MEETING DATE 06/03/2024 ITEM: Deconstruction of 3851 Central Ave DEPARTMENT: Community Development BY/DATE: Mitchell Forney, 5-31-24 BACKGROUND: During the preparation for the demolition of 941 44th and 3851-3853 Central, the EDA looked at having Better Futures deconstruct and recycle the properties. At the April 1st EDA meeting the EDA decided to work with Better Futures on the recycling of building materials but not on the general deconstruction of the buildings. As part of this, the EDA directed staff to revisit the bid for 3851 Central while moving forward with on ly 3853 Central. Staff have obtained a revised bid for the recyclable material in 3851 Central Ave NE. The bid specs are attached with the total bid coming in at $6,995, for three days of work. Better Futures is a great organization which not only offers deconstruction services but utilizes them for job training. They did an amazing job on 3853 Central and by utilizing deconstruction, the EDA can keep items and finishes that are as good as new from ending up in the land fill . RECOMMENDED MOTION(S): MOTION: Move to accept the proposal from Better Futures Minnesota, in the amount of $6,995 for deconstruction work on the property located at 3851 Central Ave NE; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. ATTACHMENT(S): 1. 3853 Central Bid and Specification Sheet 24 Item 4. Better Futures Minnesota Date: May 31, 2024 Bid Proposal for: City of Columbia Heights Start Date: Early July (1st 2 weeks) TBD Completion Date: TBD – within 7 business days of start date, total 3 days on site. BFM Contact: Quinn Jenkins 651.797.8746 Alex Baldwin 443.478.0717 Project Site: 3851 Central Ave. NE Columbia Heights, MN 55421 Bid Submitted to: Mitch Forney mforney@columbiaheightsmn.gov Bid Price for a Partial Deconstruction: $6,995, 50% of which is due with this signed agreement. Final payment to Better Futures is due within 30 days of project completion. Better Futures Minnesota is a 501c3 Non-Profit Social Enterprise and the customer is eligible to claim all materials harvested for re-use as a tax-deductible donation. (Not applicable for government entities.) For any donation surpassing $5,000 in value the customer is required by the IRS to secure an independent appraisal. The appraiser’s fee is not included in this bid price nor is the appraisal part of this agreement. Why Throw Away a Building? o Every ton of building material buried in landfills emits 1.35 metric tons of carbon dioxide (CO2). o Material reuse and the method of deconstruction generates net zero emissions of CO2. o The impact of Better Futures’ building material stewardship work in 2023 was equal to taking 1,600 cars of the road for a year. 25 Item 4. 2 This Bid is valid for twenty business days. The scope of work includes the following: Better Futures Minnesota’s deconstruction team will harvest the reusable and recyclable materials from the property as listed in the attached preliminary materials list. This bid price includes the following items: 1. A supervisor and workers for deconstruction and reclamation of most re-usable and recyclable materials. The crew for this project will consist of 1 Foreman and 4 workers. All workers are OSHA-10 certified and have completed basic deconstruction training. 2. Deconstruction tools and equipment, onsite portable toilet, dumpster for recycling (as applicable). Transport of all harvested and reclaimed materials from the job-site. 3. A final materials list documenting all the items harvested for reuse and donated to Better Futures Minnesota. If an appraisal is secured, the value of the materials donated will be based on the actual number and type of materials harvested over the course of the project. The appraiser will use the final harvest list to produce a formal appraisal. This formal appraisal is used to support a tax deduction. 4. The appropriate IRS form will be sent to the customer upon receipt of the final payment to Better Futures. 5. The environmental benefits/impact of this project will be documented and presented to the customer. For this environmental report, the weight and disposition receipts of the remaining foundation and debris removal will need to be provided to BFM. 6. BFM plans to be on site for (3) workdays. Work to be performed between the hours of 8:00 am and 4:00 pm. ITEMS AND TASKS NOT INCLUDED This bid does not include: 1. The cost for MSW handling (trash), hazardous material handling (asbestos, paint, oil, etc.), relocation (basic electric and gas disconnects are free through the utility company that provides the service to the property), capping of wells, removal of septic tanks, a survey, bonds, testing, restoration, street patching, MDH submittals, soil corrections, traffic control, dust control and or winter conditions, unless otherwise stated above. 26 Item 4. 3 2. This bid does not include the cost of testing for and removing hazardous materials. The customer is responsible for completing this work and sharing appropriate documentation with Better Futures before deconstruction work can begin. 3. The cost of disconnecting all utilities. 4. The price of a demolition permit. If needed, the customer must secure a demolition permit before deconstruction work can be initiated. 5. The cost of demolition work is not included in this bid. Areas of work will be left broom clean and free of debris by Better Futures Minnesota. ENVIROMENTAL AND ECONOMIC IMPACT OF OUR WORK Better Futures’ deconstruction methods will divert a significant amount of materials from the landfill. In addition, this project will provide much-needed employment for up to 5 men who are committed to pursuing a better life. Wages paid on this job will enable the men to support their families and further develop marketable skills. QUALITY WORK STANDARDS Insurance documents provided on request. All work is guaranteed and will be performed to the specifications and standards outlined in this agreement. Better Futures is a safety-first organization and conforms to OSHA job site standards. SITE CONDITIONS We will maintain a safe jobsite. The Better Futures safety manual and appropriate safety equipment will always be on site. All workers will wear uniforms, hard hats, safety vests, safety glasses, and steel toe boots with steel inserts at all times. CHANGE ORDERS Any change orders must be in writing and signed by authorized personnel prior to execution of the change. Customer Date Better Futures Minnesota Date Please provide billing information: Contact Name Address Phone Thank you for the opportunity to bid on this project. Please see below for important terms and conditions 27 Item 4. 4 1. Services. Contractor shall provide the services specified in the “Scope of Services” described on the face of this agreement which services may be referred to herein as the “Services” or the “Project.” Any change in the Services after this Agreement has been signed will be effective only if described in a written change order signed by Client and Contractor. 2. Term. The Services to be provided under this Agreement shall begin on the Start Date and be completed no later than the Completion Date set forth on page 1 of this Agreement (the “Completion Date”). Contractor shall be entitled to an extension of time for all causes beyond the Contractor’s control, including changes to the Project ordered by the Client, labor disputes, fire, and unusual delay in deliveries, abnormal weather conditions, or unavoidable casualties. 3. Compensation. Client must pay Contractor the amount stated on the face of this agreement, (the “Contract Sum”), at the times stated on the face of this agreement. 4. Right to Stop Work. If Client fails to make payment when due, Contractor shall have the right to stop performance of the Project until Contractor has been paid all amounts due it, in which case a Change Order shall be issued to increase the Contract Sum and extend the Completion Date as compensation to Contractor for the costs (including reasonable markup for overhead and profit) and delays attributable to the stoppage of the Project. 5. Relationship of Parties. Contractor and each of its employees and agents are at all times performing as an independent contractor and not as an employee of Client. 6. Subcontractors. Contractor may in its discretion engage subcontractors to perform some or all of the Services, provided that each subcontractor will be bound by the terms of this Agreement, and Contractor assumes responsibility for the actions and omissions of the subcontractor 7. Licenses, Permits, Fees and Assessments. Client shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the Services required by this Agreement. Client shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Contractor’s performance of the Services required by this Agreement, and shall indemnify, defend and hold harmless Contractor against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against Contractor hereunder. 8. Asbestos and Other Hazardous Materials. Client acknowledges that Contractor is not qualified or licensed to identify, remove, or abate hazardous materials. Client represents that to the best of its knowledge, there is no asbestos or other hazardous materials to which Contractor or its employees or agents will be exposed in performing the Services at the Client’s work site. In the event that provision of the Services are likely to expose Contractor or its employees or agents to any such hazardous materials, Contractor may at its option elect to terminate this Agreement immediately upon written notice to Client. 9. Equipment and Supplies. Contractor agrees to furnish all equipment, materials, labor and supplies necessary to perform work to be completed by Contractor under this Agreement. 28 Item 4. 5 10. Condition of Work Site. Contractor shall at the end of each work day establish an orderly work area, keeping the work area free from accumulation of waste materials. Upon completion of the work, Contractor shall remove all of the Contractor’s equipment and surplus materials. 11. Waste. Unless otherwise specified on the face of this agreement, Client will be solely responsible for the proper disposal of waste resulting from the Services, in compliance with all federal, state, county, city, and municipal laws, orders, ordinances, rules and regulations. Client shall pay all costs associated with disposal of such waste. 12. Insurance. Contractor shall procure and maintain workers’ compensation insurance as required by law and commercial general liability in reasonable amounts. 13. Claims for Concealed or Unknown Conditions. If conditions are encountered at the Project which are concealed physical conditions which differ materially from those indicated in the bid or unknown physical conditions of an unusual nature, which differ materially from those ordinarily found to exist and generally recognized as inherent in activities of the character provided for in the Agreement, and if such conditions cause an increase in the Contractor’s cost of, or time required for, performance, then there shall be an equitable adjustment in the compensation paid to Contractor and the Completion Date. 14. Termination. This Agreement may be terminated at any time under the following circumstances: (a) In the event of a breach of any material provision of this Agreement, on 10 days’ written notice by the non-breaching party to the other party, but only if such breach is not cured within 10 days after such notice is given. The notice shall specify the nature of the breach. (b) By either party without the requirement of notice if a petition for relief under the laws of bankruptcy is filed by or against the other party, the other party makes an assignment for the benefit of creditors, or the other party is the subject of the appointment of a receiver, and such petition, assignment or appointment is not dismissed or vacated within thirty days. 15. Effect of Termination or Expiration. In the event this Agreement is terminated for any reason, Contractor shall be entitled to compensation for its services based on the Project’s percentage of completion, and for the cost of materials that were utilized through the termination date. 16. Assignment. Neither party shall assign the rights nor delegate the duties arising hereunder, whether by operation of law or otherwise, without the prior written consent of the other. Any attempted assignment or delegation without such prior written consent shall be null and void. 17. Force Majeure. Neither party shall be liable, nor be deemed to be in default hereunder, for any delay or failure in performance, or interruption of services, resulting directly or indirectly from acts beyond the control of such party, including but not limited to acts of God, 29 Item 4. 6 labor disputes, acts of a public enemy, accidents, acts of war, governmental regulations, equipment breakdown, or any cause beyond the control of the parties hereto. 18. Promotional Displays and Photographs: Client hereby grants Contractor the right to post the Contractor’s promotional sign on Client’s property during the time of construction and to allow the Contractor to photograph the Work and to use such photographs in Contractor’s promotions. 19. NOTICE TO MINNESOTA OWNERS OF LIEN RIGHTS: ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIALS FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. 20. Entire Agreement. This Agreement, including all Exhibits, constitutes the entire Agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings between the parties, whether written or oral. This Agreement does not confer any rights or remedies upon any person or entity not a party hereto. 21. Amendment. No amendment or modification to this Agreement will be effective unless it is in writing and signed by duly authorized representatives of both parties. 22. Notices. Whenever notice is required or permitted to be given to a party under this Agreement, such notice must given in writing and sent by certified mail, postage prepaid, to the appropriate party at the address set forth on page 1 of this Agreement. 30 Item 4. Sq ft.: 6,400 # of Stories: 2 Property ID#: DESCRIPTION OF ITEM Mfg Name Model #Serial #Dimension/Size WxHxD QTY UNIT WEIGHT TOTAL WEIGHT VALUE 1 Top Floor 1 ea 0.00 2 Window 34x36 1 ea 0.00 3 Vanity (trashed) top & sink are in good shape 49x36x20 1 ea 0.00 4 Mirror/medicine chest 16x26 1 ea 0.00 5 Window 30x44 2 ea 0.00 6 Kitchen window 35x36 1 ea 0.00 7 Windows 27x36 2 ea 0.00 8 Windows 35x45 7 ea 0.00 9 Windows 28x53 3 ea 0.00 10 Window 22x44 1 ea 0.00 11 Entry door -solid, no hardware 36x79 1 ea 0.00 12 3-mirror medicine chest 36x29 1 ea 0.00 13 railings - wood 35 lin ft 0.00 14 Throughout 1 ea 0.00 15 Baseboard heaters - salvage metal - estimated 140 lin ft 0.00 16 Copper - estimated 1 ea 0.00 17 Ceiling tiles - estimated 2x4ft 1000 sq.ft.0.00 Preliminary Materials List Notes: Partial, many new double-hung windows & copper Date: 5-31-24 Client Name: City of Columbia Heights - Mitch Forney Better Futures Minnesota Job: Address: 3851 Central Ave. NE, Columbia Heights, MN 55421 E-Mail: mforney@columbiaheightsmn.gov Phone: 763-706-3674 31 Item 4.