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HomeMy WebLinkAbout06-05-2024 Library Board Packet LIBRARY BOARD Library—Community Room, 3939 Central Ave NE Wednesday, June 05, 2024 5:30 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, or by using Microsoft Teams Meeting at columbiaheightsmn.gov/joinameeting: ID 211 422 335 081, Passcode NfgDWf. For questions, please contact Administration at 763-706-3610. Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. CALL TO ORDER 1. Approve the Agenda 2. Review/Approve Library Board Minutes from May 1, 2024 3. Review 2024 Operating Budget COMMUNITY FORUM: At this time, individuals may address the Library Board about any item not included on the regular agenda. All speakers need to state their name and connection to Columbia Heights, and limit their comments to five (5) minutes. Those in attendance virtually should send this information in the chat function to the moderator. The Board will listen to brief remarks, ask clarifying questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. NEW BUSINESS 4. Informational Presentation from Adult Services Librarian 5. Proposed Elimination of the $2.00 Fee for Replacing a Library Card. MOTION: To eliminate the $2.00 fee to replace a library card, effective July 1, 2024. 6. Minnesota Ban on Book Bans Bill (HF4373/SF3567-Art.7-Sec.2) 7. 2-Day Book Sale during City-Wide Garage Sale REPORTS 8. April Board Report 9. Board Books ADJOURNMENT 1 COLUMBIA HEIGHTS PUBLIC LIBRARY 3939 Central Ave NE, Columbia Heights, MN 55421 BOARD OF TRUSTEES: MEETING MINUTES Wednesday, May 1st, 2024 Drafted 5/2/2024 ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wished to attend could do so in-person, or via Microsoft Teams at columbiaheightsmn.gov/join-a-meeting and entering Meeting ID 211 422 335 081 and passcode NfgDWf at the scheduled meeting time. For questions, please call the library at 763-706-3690. The meeting was called to order in the Library Community Room by Melanie Magidow at 5:32pm. Members present: Carrie Mesrobian; Melanie Magidow; Amina Maameri. Members absent: Rachelle Waldon; Chris Polley. Others present: Connie Buesgens (City Councilmember); Renee Dougherty (Library Director); Nick Olberding (Board Secretary); Eliza Pope (Youth Services Librarian). Public present: N/A. 1. The Meeting Agenda was approved as-is. 2. The Minutes of the April 3rd, 2024, Board Meetings were moved and approved. 3. Review 2024 Operating Budget: 33.06% of the year and 27.33% of the budget expended; no meaningful changes since last month and no concerns raised. Community Forum: Opportunity for public input. No correspondence and no public in attendance. The City website has a Contact Form for each Board/Commission as a new method for the public to submit their questions or concerns: https://www.columbiaheightsmn.gov/government/boards_and_commissions/index.php after clicking desired group, scroll to the bottom of their page to find the contact form. New Business: 4. Summer Events at the Library: The Board was provided with a preview of the new Summer Events Calendar to supplement the focus on the youth programming on tonight’s agenda. The metro-wide MELSA sponsored Summer Reading Program has a space exploration theme this summer so much of the youth programming relates to that. Additionally, there will be a Spanish/English bilingual puppet show, a visit from the University of Minnesota Raptor Center, and from July 1-August 19 the library will host the Minnesota Artists Penny Press (MAPP) featuring local artists’ works; for 2 quarters you can turn a penny into a piece of art. a. Thank you to the Minnesota Arts and Cultural Heritage Fund and the Columbia Heights Public Library Foundation for helping to fund summer programming. For ~10 years we’ve had grant funding through a federal 21st Century Community Learning Centers program (in partnership with Columbia Heights Public Schools and the Recreation department), but this year the grant was not renewed; the CHPLF stepped up to replace most of the lost funding to allow continuation of summer youth programs. b. The Board mentioned comparing our programming to Hennepin/Ramsey County Legacy events provided by the MN Arts and Cultural Heritage Funds as they may have more diverse programs that would fit well in Columbia Heights. Our current Legacy programs are selected and provided through suburban Anoka County which may not reflect the diversity of the overall metro area. Amina voiced interest in providing support for Arabic storytimes. 5. Informational Presentation from the Youth Services Librarian: Eliza Pope gave an informational overview of the essential components of her job. Eliza talked about storytime, early literacy, and the early learning playspace at the library and how those programs and spaces help prepare children to read and write once they attend school and the importance of play. Through community outreach and partnerships with Columbia Heights Public Schools, Eliza and library staff share information about the library and registering for library cards. Next, Eliza gave a brief historical overview of program funding, discussed the program planning process for youth, and looked at upcoming summer programming. Finally, Eliza talked about how she performs collection maintenance 2 Item 2. on the juvenile and young adult collections. 6. Staffing Update: One of our Library Supervisors has submitted their resignation due to an expanded opportunity at another employer which does not leave time for consistent hours at Columbia Heights. It is the Library’s current intention not to hire right away and provide our other two supervisors with additional hours. If it’s determined later that we need another supervisor, we will hire someone at that time. Also of note, we still have an unfilled part-time Library Aide position that will remain in the budget. In prior years, the Aide supported programming and documentation related to 21st Century Grand funding. Connie mentioned that the City plans on performing a staffing study in 2025 on the various departments to determine their workforce needs. 7. Preliminary Website Design: The Board was shown Revision #2 from the vendor providing our Library microsite; it was still missing much of what has been laid out on the drafted sitemap, but it showed generally how the new site will appear. It is our hope that once it is ready we can demo it and make changes before it goes live; then Library staff should have access to alter the site as needed going forward. a. Alerts should be visible, but not obstruct important page items; if it overlays the site when visited, it should only pop-up once (not with every refresh or re-visit to the homepage). b. The search bar needs to default to Catalog Search (preferably with advanced options: Author, Title, etc), and if it sends you outside our site to the ACL Website Catalog, it should open in a new tab. c. The Event Section of the site could have tabs for separately viewing Adult/Teen/Youth programs. Potentially Event Calendar Items should allow an embedded picture, and a carousel that cycles. d. The top picture on the homepage should not be so tall (for mobile optimization), and this should carousel relevant images as well. Reports (formerly known as Director’s Update): 8. March Operational Report (formerly known as Board Report): Provided as an FYI. 9. Board Books: a. Carrie: On Animals Susan Orlean b. Chris: Crook Manifesto Colson Whitehead; Columbus directed by Kogonada (streaming on Kanopy) c. Melanie: Little Witch Hazel Phoebe Wahl; The Enchanted April Elizabeth von Arnim d. Amina: The Montessori Child Simone Davies & Junnifa Uzodike e. Justice: Arbitrary Lines: How Zoning Broke the American City and How to Fix It M. Nolan Gray f. Connie: Hard Choices Hillary Rodham Clinton g. Renee: House in the Cerulean Sea (CHPL Book Club Pick) TJ Klune h. Eliza: Crazy Rich Asians Kevin Kwan i. Nick: DREDGE (PS4/5, XBOX, Switch) Black Salt Games (available by request via Anoka County Library) There being no further business, the meeting was adjourned at 6:47 pm. Respectfully submitted, Nicholas P. Olberding Recording Secretary, CHPL Board of Trustees 3 Item 2. Fund 240 - LIBRARY 2024 YTD ACTIVITY FOR AMENDED BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT ACCOUNT DESCRIPTION BUDGET 05/31/2024 05/31/2024 YEAR-TO-DATE BALANCE USED 41010 REGULAR EMPLOYEES 515,400.00 179,530.72 50,787.68 0 335,869.28 34.83 41011 PART-TIME EMPLOYEES 144,300.00 61,617.15 17,859.97 0 82,682.85 42.70 41020 OVERTIME-REGULAR 700.00 499.61 90.84 0.00 200.39 71.37 41050 ACCRUED LEAVE ADJUSTMENT 0.00 637.50 0.00 0.00 -637.50 100.00 41070 INTERDEPARTMENTAL LABOR SERV 500.00 0.00 0.00 0.00 500.00 0.00 41210 P.E.R.A. CONTRIBUTION 48,000.00 18,565.81 5,076.31 0.00 29,434.19 38.68 41220 F.I.C.A. CONTRIBUTION 50,500.00 18,374.74 5,210.18 0.00 32,125.26 36.39 41300 INSURANCE 82,800.00 34,227.96 6,831.90 0.00 48,572.04 41.34 41510 WORKERS COMP INSURANCE PREM 5,000.00 1,477.57 244.04 0.00 3,522.43 29.55 42000 OFFICE SUPPLIES 1,200.00 526.12 0.00 0.00 673.88 43.84 42010 MINOR EQUIPMENT 100.00 917.50 0.00 0.00 -817.50 917.50 42011 END USER DEVICES 3,300.00 2,490.06 (4.27)0.00 809.94 75.46 42012 OTHER TECHNOLOGY EQUIPMENT 0.00 2,337.94 0.00 0.00 -2,337.94 100.00 42030 PRINTING & PRINTED FORMS 700.00 72.00 0.00 0.00 628.00 10.29 42170 PROGRAM SUPPLIES 1,000.00 479.99 0.00 0.00 520.01 48.00 42171 GENERAL SUPPLIES 7,300.00 1,898.99 380.05 0.00 5,401.01 26.01 42175 FOOD SUPPLIES 100.00 13.97 0.00 0.00 86.03 13.97 42180 BOOKS 55,000.00 20,029.85 2,284.84 0.00 34,970.15 36.42 42181 PERIODICALS, MAG, NEWSPAPERS 7,800.00 3,479.73 0.00 0.00 4,320.27 44.61 42183 E-BOOKS 15,000.00 0.00 0.00 0.00 15,000.00 0.00 42185 COMPACT DISCS 4,700.00 1,272.43 0.00 0.00 3,427.57 27.07 42187 BOOK/CD SET 800.00 0.00 0.00 0.00 800.00 0.00 42189 DVD 6,500.00 1,970.00 108.68 0.00 4,530.00 30.31 42990 COMM. PURCHASED FOR RESALE 300.00 0.00 0.00 0.00 300.00 0.00 43050 EXPERT & PROFESSIONAL SERV.5,400.00 1,417.48 69.90 1,848.00 2,134.52 60.47 43105 TRAINING & EDUCATION ACTIVITIES 700.00 0.00 0.00 0.00 700.00 0.00 43210 TELEPHONE 900.00 715.00 0.00 0.00 185.00 79.44 43220 POSTAGE 200.00 5.74 0.00 0.00 194.26 2.87 43250 OTHER TELECOMMUNICATIONS 3,200.00 1,282.73 136.60 0.00 1,917.27 40.09 43310 LOCAL TRAVEL EXPENSE 500.00 0.00 0.00 0.00 500.00 0.00 43600 PROP & LIAB INSURANCE 12,300.00 4,100.00 0.00 0.00 8,200.00 33.33 43800 UTILITY SERVICES 7,000.00 1,261.35 0.00 0.00 5,738.65 18.02 43810 ELECTRIC 46,300.00 10,901.56 3,331.60 0.00 35,398.44 23.55 43830 GAS 16,600.00 4,409.99 640.07 0.00 12,190.01 26.57 44000 REPAIR & MAINT. SERVICES 18,700.00 10,435.26 22.11 800.00 7,464.74 60.08 44010 BUILDING MAINT:INTERNAL SVCS 43,800.00 14,600.00 0.00 0.00 29,200.00 33.33 44020 BLDG MAINT CONTRACTUAL SERVICES 29,000.00 10,573.89 90.00 11,086.40 7,339.71 74.69 44030 SOFTWARE & SOFTWARE SUBSCRIPTIONS 18,800.00 2,779.92 0.00 0.00 16,020.08 14.79 44040 INFORMATION SYS:INTERNAL SVC 87,800.00 29,266.68 0.00 0.00 58,533.32 33.33 44050 GARAGE, LABOR BURD.300.00 0.00 0.00 0.00 300.00 0.00 44330 SUBSCRIPTION, MEMBERSHIP 700.00 181.00 0.00 0.00 519.00 25.86 44375 VOLUNTEER RECOGNITION 200.00 0.00 0.00 0.00 200.00 0.00 45180 OTHER EQUIPMENT 0.00 491.86 0.00 0.00 -491.86 100.00 47100 OPER. TRANSFER OUT - LABOR 18,600.00 6,200.00 0.00 0.00 12,400.00 33.33 TOTAL EXPENDITURES: 1,262,000.00 449,042.10 93,160.50 13,734.40 799,223.50 36.67 EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS PERIOD ENDING 5/31/2024 Fiscal Year Completed: 41.53% 4 Item 3. LIBRARY BOARD AGENDA SECTION NEW BUSINESS MEETING DATE JUNE 5, 2024 ITEM: Proposed Elimination of the $2.00 fee for Replacing a Library Card. DEPARTMENT: Library BY/DATE: Renee Dougherty/May 30, 2024 BACKGROUND: The Anoka County Library Advisory Board approved the removal of the $2 Library Card Replacement Fee at their April 22, 2024, meeting. County staff cited the desire to improve the customer experience for patrons, the relatively low cost of the physical cards, and the labor of collecting and documenting a relatively small amount of revenue. The Columbia Heights Library collected $184.00 in revenue from fees for replacement cards in 2023; and has collected $44.00 through April 30, 2024. In the interest of providing consistent library service throughout the county, staff recommend that Columbia Heights follows ACL’s lead and eliminate the fee to replace a library card. RECOMMENDED MOTION(S): To eliminate the $2.00 fee for replacing a library card, effective July 1, 2024. MOTION: To eliminate the $2.00 fee to replace a library card, effective July 1, 2024. 5 Item 5. Columbia Heights Public Library Library Board Report – April 2024 BUILDING o A locksmith was called to extract a key stuck in a study room door. TECHNOLOGY o The Sirsi Dynix Symphony ILS staff interface (Work Flows) was updated; the first software upgrade in over a year. COLLECTION • Shifting continued to better highlight books in the collection. • New books were selected from reviews in the December and January issues of School Library Journal and the January and February issues of Booklist, Kirkus Reviews, and Library Journal. • Weeding was completed in adult mysteries for condition, series orphans, and lack of use. • Adult displays featured financial literacy, Earth Day, National Library month, general space/eclipse, and titles by Kao Kalia Yang. Youth book displays featured the communities and neighborhoods and space and eclipse books. PROGRAMS AND SELF-DIRECTED ACTIVITIES DATE INTENDED AUDIENCE ATTENDANCE Family Storytime 4/1 Children (0-5) 41 EL Conversation Circle 4/1 Adult 4 Financial Literacy: How to Improve Credit & What to Do If You Have None 4/1 Adult 6 EL Conversation Circle 4/3 Adult 2 EL Conversation Circle 4/4 Adult 5 Family Storytime 4/8 Children (0-5) 54 EL Conversation Circle 4/8 Adult 6 Financial Literacy: Looking at the Fine Print for Loans & Credit Cards 4/8 Adult 6 Highland Elementary Kindergarten Field Trip 4/9 Children xx -xx 89 Tinker Time: Design Your Own Library Tote Bag 4/9 Children (6-11) 30 EL Conversation Circle 4/10 Adult 4 EL Conversation Circle 4/11 Adult 4 Saturday Scribes: Kao Kalia Yang 4/13 Adult 50 Family Storytime 4/15 Children (0-5) 28 EL Conversation Circle 4/15 Adult 7 Financial Literacy: Managing Credit Cards and Debt 4/15 Adult 1 DIY Teen: Pop Tart Plush 4/16 Teen (12-18) 8 Book Club: “House in the Cerulean Sea” 4/17 Adult 9 EL Conversation Circle 4/17 Adult 3 Mystery Book Club: “The Dry” 4/17 Adult 6 EL Conversation Circle 4/18 Adult 4 Why Knot? Weaving Water with MWMO 4/20 Adult 30 Richard Scarry’ Busy World Anniversary with Eastside Coop 4/20 Children (6-11) 89 Family Storytime 4/22 Children (0-5) 32 EL Conversation Circle 4/22 Adult 5 EL Conversation Circle 4/24 Adult 6 Adult Photography Basics (Legacy) 4/24 Adult 15 EL Conversation Circle 4/25 Adult 3 Family Storytime 4/29 Children (0-5) 40 EL Conversation Circle 4/29 Adult 5 STAFF • Elizabeth Ripley, Adult Services Librarian o Met with the Friends of the Library. o Made two deliveries to At-Home patrons. o Met with the Columbia Heights Senior Consortium. o Launched a new volunteer initiative, Tech Docents, and trained the first volunteer, Emily Wolfe. 6 Item 8. Columbia Heights Public Library Library Board Monthly Update – April 2024 • Eliza Pope, Youth Services Librarian, o Attended the Valley View Elementary Carnival. o Designed and taught “Design Your Own Library Tote Bag” where thirty kids and grown-ups decorated a library tote bag with stencils, fabric markers, and puff paint. Kids commented they couldn’t wait to use their bags to take home library books. An adult care facility attended the event; fortunately, there were enough supplies for the adults to participate. o Conducted a “DIY Teen: Pop Tart Plush” program where seven teens sampled a variety of pop tart flavors and learned basic sewing stitches. The program was planned as a no-sew activity, but all expressed a desire to learn how to hand sew! o Partnered with Eastside Food Coop to offer a 50th anniversary celebration of Richard Scarry’s “Busyworld: Cars and Trucks and Things That Go.” The day’s activities included a Goldbug scavenger hunt, a raffle to win copies of books, a community collage of houses and cars, activity sheets, and a reading. The event reached library patrons, as well as Eastside regulars unfamiliar with the library. A huge thank you to Eastside Food Co-Op for approaching the library with the idea and helping make it very successful! o Welcomed 80 kindergarteners from Highland Elementary for a visit April 9. Each class spent 20 minutes with Eliza learning about the library, reading books, singing songs, and playing games and another 20 minutes with Farrah in the youth area doing a scavenger hunt, coloring a bookmark, looking at books, and playing with toys. The library was part of a two- stop field trip that also included the CH Fire Department and was the first ever field trip for kindergartners! o The library received solar eclipse viewing glasses from SEAL (Solar Eclipse Activities for Libraries). Glasses were distributed to Family Storytime participants on the day of the eclipse and to anyone asking for glasses at the library. To celebrate the eclipse, there was a special moon- and space-themed storytime and eclipse coloring sheets and information available in English and Spanish in the youth area. o Provided bulk loans for Immaculate Conception School grade 1-5 classes. o Completed planning for the summer reading program and special programs for youth. • Renee Dougherty, Library Director, o Staffed a table at the City Expo on April 11. o Met with Adult Services Librarian Elizabeth Ripley for her 6-month performance review. o Facilitated the book club discussion of “The House in the Cerulean Sea.” o Participated in four interviews for City Manager finalists on April 17 and 18. o Met with Will Rottler about the website revision. o Participated in a division head lunch with Lenny Austin as well as his retirement party. o Attended the swearing-in ceremony for new Police Chief Matt Markham. o Trained in the public and staff interfaces of new interlibrary loan software on 4/24. o Participated in the Anoka County Library public service team and city division head meetings. All Staff o Completed mandatory safety training for city employees on 4/9. MISCELLANEOUS o The Anoka County Law Librarian met with one person. o A display of juried student art, coordinated by CHPS teacher Sarah Honeywell, was installed in the community room and a reception was held on April 11. VOLUNTEERS 9 adult volunteers donated 34 hours. 7 Item 8.