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06-10-2024 City Council Meeting Packet
CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs Interim City Manager Kevin Hansen City Hall—Council Chambers, 3989 Central Ave NE Monday, June 10, 2024 6:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, or by using Microsoft TeamsMeeting at columbiaheightsmn.gov/joinameeting: ID 286 466 516 904, Passcode cjnZoS. Additionally, members of the public may view the meeting live at columbiaheightsmn.gov/watch. For questions, please call the Administration Department at 763-706-3610. Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763 -706-3610 to make arrangements. WELCOME/CALL TO ORDER/ROLL CALL MISSION STATEMENT Columbia Heights is a vibrant, healthy and connected City. We are her e to actively support the community, deliver equitable services, build and strengthen connections, improve upon our past, and uphold our successes. We strive to be better and ensure Columbia Heights is a great place for everyone, today and in the future. PLEDGE OF ALLEGIANCE The Pledge of Allegiance to the Flag: "I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all." APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items submitted after the agenda preparation deadline.) PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Pride Month Proclamation. B. Gun Violence Awareness Day Proclamation. C. Juneteenth Proclamation. CONSENT AGENDA These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next 1 City of Columbia Heights AGENDA June 10, 2024 City Council Meeting Page 2 order of business. (The City Council will make motion to approve the Consent Agenda following the statement of all items.) 1. Approve the May 28, 2024 City Council Meeting Minutes. MOTION: Move to approve the May 28, 2024 City Council Meeting minutes. 2. Approve the June 3, 2024 City Council Work Session Meeting Minutes. MOTION: Move to approve the June 3, 2024 City Council Work Session Meeting minutes. 3. Accept May 1, 2024 Library Board Minutes. MOTION: Move to Accept the Library Board minutes from May 1, 2024 4. Accept May 6th, 2024, Regular EDA Meeting Minutes. Motion: Move to accept the May 6th, 2024 EDA meeting minutes. 5. Second Reading of Ordinance No. 1696, an Ordinance amending Chapter 9.106 General Development Standards (M) to establish Tree Preservation and Planting Standards. MOTION: Move to waive the reading of Ordinance No. 1696, there being ample copies available to the public. MOTION: Move to approve Ordinance Amendment No. 1696, an Ordinance amending chapter 9.106 General Development Standards (M) of the City Code of 2005 to establish Tree Preservation and Planting Standards, and direct staff to send the summary ordinance for publication in the legal newspaper. 6. Approve City Manager Entering a 3-year Contract with Tyler Technologies for Enterprise Permit & License Software at $55,462 Per-year and $166,800 for Onboarding Professional Services. MOTION: Approve City Manager Entering a 3-year Contract with Tyler Technologies for Enterprise Permit & License Software at $55,462 Per-year. MOTION: Approve one-time cost of $166,800 for Onboarding Professional Services from Tyler Technologies. 7. Approve City Manager Entering into a 3-year Contract with Avolve Software for Digital Plan Review Software at $17,600 Per-year and $20,000 for Onboarding Professional Services. MOTION: Approve City Manager Entering a 3-year Contract with Avolve Software for DigEplan digital plan review software at $17,600/yr +3% YoY. MOTION: Approve one-time cost of $20,000 for Onboarding Professional Services from Avolve Software. 8. License Agenda. MOTION: Move to approve the items as listed on the business license agenda for June 10th, 2024, as presented. 2 City of Columbia Heights AGENDA June 10, 2024 City Council Meeting Page 3 9. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for June 10, 2024, in that they have met the requirements of the Property Maintenance Code. 10. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $1,510,564.52. PUBLIC HEARINGS This is the public’s opportunity to speak regarding this matter. Speakers that are in -person are asked to complete a Speaker Form and submit it to the City Clerk. Speakers attending virtually should send a request to speak with this information to the moderator using the chat function and wait to be called on to speak. When speaking, virtual attendees should turn their camera on. Any comments made after the public hearing is closed will not be considered by the City Council and will not be included as part of the formal record for this matter as the item will have been voted on and the item formally closed by the Council. 11. Consideration of Resolution 2024-45, Revocation of the License to Operate Rental Units Within the City of Columbia Heights against the rental property at 4616 Tyler Street NE for failure to meet the requirements of the Residential Maintenance Codes. MOTION: Move to close the public hearing and waive the reading of Resolution 2024 -45, there being ample copies available to the public. MOTION: Move to adopt Resolution 2024-45, being a Resolution of the City Council of the city of Columbia Heights approving revocation, pursuant to City Code, of the rental license listed. ITEMS FOR CONSIDERATION Ordinances and Resolutions 12. Approval of Resolution 2024-46 Approving Anoka County HRA’s Affordable Housing Project. MOTION: Move to waive the reading of Resolution 2024-46, there being ample copies available to the public. MOTION: Move to approve Resolution 2024-46, being a resolution acknowledging the current shortage of housing for low to moderate income families, and authorizing the Anoka County Housing and Redevelopment Authority’s affordable housing project at 1515 44th Ave NE. Bid Considerations 13. Residential Water Meter Replacement Program: Installation Bids. Move to authorize the Mayor and City Manager to enter into an agreement with Core and Main for the replacement of residential water meters and radios based on their proposal of 3 City of Columbia Heights AGENDA June 10, 2024 City Council Meeting Page 4 May 17, 2024 at the cost of $750,000 for the installation of approximately 6,000 Sensus iPERL water meters and radios, including unit costs of $40.00/ea for furnishing and installing jumper wires; and $220/ea for freeze kits. New Business and Reports CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager COMMUNITY FORUM The Community Forum is the public’s opportunity to address the Council regarding any matter that has not had a public hearing earlier in the meeting. Speakers that are in-person are asked to complete a Speaker Form and submit it to the City Clerk. Once called to the podium, the speaker should state their name and connection to Columbia Heights. Speakers attending virtually should send a request to speak as well as their address and connection to Columbia Heights to the moderator using the chat function and wait to be called on to speak. When speaking, virtual attendees should turn their camera on. All speakers should limit their comments to five (5) minutes. Personal attacks, threats, the use of profanity, and other disrespectful comments are prohibited. The City Council will listen to the public comments, ask clarifying questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. Generally, the City Council will not take official action on items raised at the Community Forum at the meeting on which they are raised. ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 4 PROCLAMATION Pride Month: June 2024 WHEREAS, The Stonewall Riots from June 28 to July 3, 1969, marked the start of the fight for LGBTQIA+ equality in the U.S.; and WHEREAS, In 2024, we celebrate the 55th anniversary of the Stonewall Riots, when LGBTQIA+ communities stood against police harassment, and WHEREAS, Each June, people in Columbia Heights and worldwide honor those who fought for LGBTQIA+ rights; and WHEREAS, Minnesota passed the Human Rights Act in 1993, prohibiting discrimination based on sexual orientation and gender; and WHEREAS, Minnesota legalized same-sex marriage in 2013 and the U.S. Supreme Court upheld this right in 2015; and WHEREAS, The Safe and Supportive Schools Act of 2014 protects students of all sexual orientations and gender identities; and WHEREAS, In 2023, Minnesota banned conversion therapy and established itself as a safe place for LGBTQIA+ individuals; and WHEREAS, Minnesota became a trans refuge state in 2023, ensuring access to gender- affirming health care; and WHEREAS, We recognize and affirm that LGBTQIA+ people deserve respect, compassion, and a place to be their authentic selves and we recommit to being a state where our LGBTQIA+ community members are safe and thriving. NOW, THEREFORE, be it resolved that I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby proclaim June 2024, to be Pride Month in the City of Columbia Heights, County of Anoka, State of Minnesota, U.S.A. ________________________________ Amáda Márquez Simula, Mayor June 10, 2024 5 Item A. PROCLAMATION National Gun Violence Awareness Day: June 7, 2024 WHEREAS, the City of Columbia Heights is dedicated to ensuring the safety, justice, and well-being of its residents, fostering an environment where everyone can thrive; and WHEREAS, gun violence remains a grave concern affecting communities across our nation, inflicting immeasurable pain, loss, and trauma on individuals, families, and society as a whole; and WHEREAS, it is our collective responsibility to raise awareness about the profound impact of gun violence, to foster dialogue, and to unite in efforts to prevent further tragedies; and WHEREAS, Gun Violence Awareness Day, observed on June 7th, offers a significant opportunity for individuals, organizations, and government entities to come together, honor the victims of gun violence, support survivors, and take proactive steps toward finding lasting solutions; and WHEREAS, the City of Columbia Heights recognizes the urgent need to address the issue of gun violence, to engage in meaningful discussions, and to promote education, advocacy, and initiatives aimed at reducing gun violence and cultivating a culture of peace and understanding; and NOW, THEREFORE, be it resolved that I, Amada Marquez Simula, Mayor of Columbia Heights, do hereby proclaim June 7, 2024, to be Gun Violence Awareness Day in the City of Columbia Heights, County of Anoka, State of Minnesota, U.S.A. This day serves as a solemn reminder of the lives lost and underscores the urgent need for collective action. ________________________________ Amáda Márquez Simula, Mayor June 10, 2024 6 Item B. PROCLAMATION Juneteenth Freedom Day: June 19, 2024 WHEREAS, In August 1619, 20-30 enslaved Africans arrived at Point Comfort, Virginia, marking the beginning of slavery in the present-day United States; and WHEREAS, On July 4, 1776, the Declaration of Independence affirmed the principle that all men are created equal; and WHEREAS, On January 1, 1863, Abraham Lincoln signed the Emancipation Proclamation, freeing millions of enslaved people, although enforcement was inconsistent; and WHEREAS, In Texas, slavery persisted due to the lack of Union troops, and enslavers viewed it as a refuge for slavery; and WHEREAS, On June 19, 1865, Union troops arrived in Galveston Bay, Texas, declaring all enslaved people in the state free, a day now known as Juneteenth; and WHEREAS, Juneteenth encourages reflection on our history and celebrates the contributions of African Americans, while highlighting the need to address systemic racism and ensure equal protection and dignity for all; and WHEREAS, Minnesota law recognizes the third Saturday of June as Juneteenth, and June 19 is celebrated as Juneteenth Freedom Day, now a paid holiday for most state employees; and WHEREAS, Juneteenth marks our country’s second Independence Day, celebrating freedom and justice, and calls us to commit to equity, equality, and justice. NOW, THEREFORE, I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby proclaim Thursday, June 19, 2024, as: **JUNETEENTH FREEDOM DAY** in the city of Columbia Heights, County of Anoka, State of Minnesota, U.S.A. ________________________________ Amáda Márquez Simula, Mayor June 10, 2024 7 Item C. CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs Interim City Manager Kevin Hansen City Hall—Council Chambers, 3989 Central Ave NE Tuesday, May 28, 2024 6:00 PM MINUTES The following are the minutes for the Meeting of the City Council held at 6:00 pm on Monday, May 28, 2024, in the City Council Chambers, City Hall, 3989 Central Avenue NE, Columbia Heights, Minnesota WELCOME/CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 6:00 pm. Mayor Márquez Simula noted that the Anoka County Commissioner, Mandy Meisner, was in attendance and would be a guest speaker. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember Spriggs; Councilmember James Also Present: Aaron Chirpich, Community Development Director/ Assistant City Manager; Kevin Hansen, Interim City Manager; Sara Ion, City Clerk; Scott Lepak, City Attorney; Ryan Smith, Building Official; Brandon Gilbert, Property owner; Jack Israelson, City resident; Denise Johnson, City resident; Mandy Meisner, Anoka County Commissioner; Mohamed Mohamed, City resident MISSION STATEMENT Columbia Heights is a vibrant, healthy and connected City. We are here to actively support the community, deliver equitable services, build and strengthen connections, improve upon our past, and uphold our successes. We strive to be better and ensure Colum bia Heights is a great place for everyone, today and in the future. PLEDGE OF ALLEGIANCE The Pledge of Allegiance to the Flag: "I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all." APPROVAL OF AGENDA Mayor Márquez Simula noted that Anoka County Commissioner Mandy Meisner would be speaking and included in the Agenda as item F under Proclamations, Presentations, Recognition, Announcements, Guests. Motion by Councilmember James, seconded by CouncilmemberJacobs, to approve the Agenda as amended. All Ayes, Motion Carried 5-0. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 8 Item 1. City of Columbia Heights MINUTES May 28, 2024 City Council Meeting Page 2 A. Presentation of 2024 Outstanding Citizen and Business Award. Mayor Márquez Simula recognized the contributions of Jack Israelson and noted that he is a high school senior, a Youth Commission member and a volunteer photographer for HeightsNext. In addition to his volunteer work in the City, he is a writer for the Heights Herald which focuses on stories about the Columbia Heights community and local government. Jack plans to attend the University of Minnesota in the fall and hopes to study geography or urban studies. Mayor Márquez Simula announced Jack Israelson as the 2024 Outstanding Citizen of the year. City resident Jack Israelson thanked the City and the local school district for providing him the opportunity to get into local government. Mayor Márquez Simula highlighted Denise Johnson as the adult 2024 Outstanding Citizen. She explained that Denise watched her mother volunteer at the Southern Anoka County Assistance (SACA) every week for 20 years. Denise became a second-generation volunteer at SACA. In 2021, Denise began volunteering at Reach Out and Read which provides books to children during their annual checkups. Denise enjoys working alongside young adults from Columbia Heights who volunteer with the organization as part of their career pathways program. In 2023, Denise was appointed one of the first commissioners for the Sustainability Commission. City resident Denise Johnson thanked the City for the recognition. She explained that her parents instilled the importance of being involved in volunteerism and the community. Mayor Márquez Simula recognized Brian “Beany” Drews as an Outstanding Citizen and noted that his son Connor Drews would be accepting the award on his behalf. Beanie spent many years as an assistant coach for youth sports and would help get kids to practice and fundraise so that every kid could play. Since Beanie's passing last November, Connor has been touched by how many people recognize him because of his father. Beanie helped fundraise at the local church and stayed active in the community through softball and the Italian American club. Connor Drews thanked the City for honoring his father with the 2024 Outstanding Citizen Award. He also thanked the community for their support of him after his father passed away. Karen Drews thanked the City and noted what an honor it was for their family. Mayor Márquez Simula noted that the Business of the Year recognition would be postponed until the next City Council meeting. The award will be for Heights Pizza Man but the business owner was not able to attend tonight’s meeting. B. Arbor Month Proclamation. 9 Item 1. City of Columbia Heights MINUTES May 28, 2024 City Council Meeting Page 3 Mayor Márquez Simula proclaimed April 26, 2024, as Arbor Day and May 2024 as Arbor Month, and Councilmember James read the City’s proclamation. C. May Public Works Week Proclamation. Mayor Márquez Simula proclaimed the week of May 19 through May 25, 2024, as National Public Works Week and read the City’s proclamation. Mayor Márquez Simula mentioned that she worked in Public Works before running for Mayor. Interim City Manager Hansen added that Public Works does a lot of work behind the scenes such as making sure water systems are online when there are power outages. D. Amyotrophic Lateral Sclerosis (ALS) Awareness Month Proclamation. Mayor Márquez Simula proclaimed the month of May as Amyotrophic Lateral Sclerosis (ALS) Awareness Month and Councilmember Spriggs read the City’s proclamation. Mayor Márquez Simula noted that the proclamation was requested by a resident who has ALS. E. National Cities, Towns and Villages Month Proclamation. Mayor Márquez Simula proclaimed the month of May 2024 as National Cities, Towns, and Villages Month and Councilmember Buesgens read the City’s proclamation. F. Anoka County Commissioner Mandy Meisner Anoka County Commissioner Mandy Meisner explained that she represents Fridley, Columbia Heights and Hilltop. There is a building identified in the City that the County will be closing the purchase for on Friday. $2 million in ARPA funds will be used to renovate the building to transform it into permanent affordable housing. The building will be dedicated to families and include about 20 units. The renovation is predicted to begin after the closing on Friday. She explained that there is a 25-cent sales tax that is dedicated to affordable housing and will come through the County. Anoka County will get the local funding as well as State funding. It is predicted that the County will have between $8-$10 million a year and $10-$12 million every year dedicated to developing affordable housing. The funds are currently being housed in the HRA County fund. She added that she believes some of the funding will be allocated towards grants. The County does not have a desire to become a developer but would like to allocate the funds to those who are doing the developing. CONSENT AGENDA Mayor Márquez Simula pointed out that item 7 of the Consent Agenda has been removed due to a language change. 10 Item 1. City of Columbia Heights MINUTES May 28, 2024 City Council Meeting Page 4 Motion by Councilmember Buesgens, seconded by Councilmember Jacobs, to approve the Consent Agenda as amended. All Ayes, Motion Carried 5-0. 1. Approve the May 6, 2024, City Council Work Session Meeting Minutes. MOTION: Move to approve the May 6, 2024, City Council Work Session Meeting minutes. 2. Approve the May 13, 2024, City Council Meeting Minutes. MOTION: Move to approve the May 13, 2024, City Council Meeting minutes. 3. Accept January 18, 2024, Charter Commission Meeting Minutes. MOTION: Move to accept the January 18, 2024, Charter Commission Meeting minutes. 4. Accept April 1st, 2024, Regular EDA Meeting Minutes. MOTION: Move to accept the April 1st, 2024, EDA Meeting Minutes. 5. Accept April 3, 2024, Library Board Minutes MOTION: Move to Accept the Library Board minutes from April 3, 2024 6. Accept April 9, 2024, Sustainability Commission Minutes. MOTION: Move to accept the April 9, 2024 Sustainability Commission minutes. 7. Removed from the Consent Agenda. (Postponed to June 10, 2024) Second Reading of Ordinance No. 1696, an Ordinance amending Chapter 9.106 General Development Standards (M) to establish Tree Preservation and Planting Standards. 8. Second Reading of Ordinance 1698, Creating a Housing Trust Fund Within the City of Columbia Heights, and Designating the EDA as the Fund’s Administrator. MOTION: Move to waive the reading of Ordinance No.1698, there being ample copies available to the public. MOTION: Move to approve Ordinance No.1698, being an ordinance establishing a Housing Trust Fund, and designating the Columbia Heights Economic Development Authority as the administrator of the fund, and direct staff to send a summary of the ordinance as presented, for publication in the legal newspaper. 9. Approve Permits for the 2024 Jamboree. MOTION: Move to authorize staff to close Huset Parkway from 39th to 40th Avenues beginning Tuesday afternoon, June 25, through Sunday, June 30, 2024. MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be held on Friday, June 28, 2024, beginning at 6:00 PM for the following streets: 45th Avenue to Quincy Street, south to 40th Avenue, west to 5th Street. MOTION: Move to authorize fireworks at dusk on Saturday, June 29, 2024, and to waive the Fire Department fireworks display permit fee. 11 Item 1. City of Columbia Heights MINUTES May 28, 2024 City Council Meeting Page 5 10. License Agenda. MOTION: Move to approve the items as listed on the business license agenda for May 28th 2024, as presented. 11. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing licens e applications for May 28, 2024, in that they have met the requirements of the Property Maintenance Code. 12. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $1,415,322.85. PUBLIC HEARINGS 13. Adopt Resolution 2024-44 for Abatement. Community Development Director/ Assistant City Manager Chirpich stated the abatement is of a non-permitted, non-code-compliant structure. The resolution would require the removal of a structure from the property. In August of 2023, following a complaint to the City, the City’s Building Official identified an unpermitted, non-code-compliant structure under construction at 1041 43 ½ Avenue NE, a licensed single-family rental property. The Building Official issued a stop work order on site, at the initial inspection. After posting the stop work order, the property owner did not contact the City and the stop work order was removed. Shortly after the first stop work order was removed, a second stop work order was posted on the property and a notice was mailed on 10/4/23 to the owner regarding the need to secure a building permit for the structure or to remove the structure, gi ving a 30-day timeline for compliance. Community Development Director/ Assistant City Manager Chirpich mentioned that on 9/1/23/ the property owner pulled an online permit for roofing and siding, which requires no review by City staff. This permit was pulled without contacting City staff to discuss the stop work order and the scope of corrections needed. The roofing and siding permit was insufficient to cover the scope of work for the structure, as the structure in question is actually a porch-like structure that was built by the property owner to cover an exterior stairwell that enters the basement. The property owner was informed that the permit pulled for the project was insufficient and that a building permit for an addition to the home would be required. Additionally, the owner was informed that building plans would be required with the permit application. On 10/19/23, the property owner submitted an online application for an addition but did not include any plans. During the week of 11/17/23, the owner brought plans to City Hall representing what had been built on the property. The City’s Building Official informed the owner that the plans, and thereby the existing structure, were deficient and that they would have to be amended to comply with the building code. The owner was also informed that the existing structure had no path to compliance with the building code and that it would have to be deconstructed. The Building Official gave directions to the owner on what revised plans would need to include 12 Item 1. City of Columbia Heights MINUTES May 28, 2024 City Council Meeting Page 6 and general guidance on how a code-compliant structure similar to the one that had been built could be designed. Community Development Director/ Assistant City Manager Chirpich explained that the City offered to secure an engineer or design firm that could substantiate the design as built. Staff need to find a way to move on from this and abatement is the last resort that the City wants to take but in some instances, it is required to do so. On 5/2/24, the property owner was mailed a Statement of Cause and Notice of Public Hearing informing the owner of the City’s intent to pursue a nuisance abatement (removal) of the unpermitted, non-compliant structure. Mayor Márquez Simula opened the public hearing. Brandon Gilbert, property owner, explained that if the structure is torn down, the basement will flood. He pointed out that the trim does not cover the stairwell. He stated he had attempted to worked with the City to figure out how to be compliant while also making sure the basement did not flood and create mold. He pulled a permit but was not contacted on whether it was correct or not. He noted that he is being held to deck code but it is not a part of the awning. The house does not have a door that goes to the backyard or the sides of the yard. If deck code was met, the awning could be about three feet off the ground and attached to a rim joist. He explained that even if they wanted to meet the requirement, it would be impossible to do so. Mr. Gilbert mentioned that he felt that he has not been able to have discussions with the City Staff on how to become compliant. He noted that he has had helpful discussions with City Planner Boucher. He added that he was turned down with other solutions when he had the City Inspector come to the property. He explained that the structure is 84 square feet and that a permit is required for 200 square feet structures. He wondered why the structure would not be able to meet some sort of code to solve the purpose of deflecting water from the basement. Mr. Gilbert stated that he would be happy to apply for a variance but does not want to spend $200 each time without knowing what he is applying for or having a discussion with the City first. Councilmember Jacobs asked Mr. Gilbert if he had any background in State Statues or Ordinances. Mr. Gilbert replied that he did not. Councilmember Jacobs asked if he had a background in construction or engineering. Mr. Gilbert replied that he did not. Councilmember Buesgens asked if the City Inspector would provide more details. Councilmember James asked if Mr. Gilbert had architecture or engineering plans and if they had been submitted to the Building Official. Mr. Gilbert explained that he had two quotes. The first quote is for a sump pump and the second quote is to remove the side wall of the building and rebuild the wall. One quote is for $35,000 and the other is for $41,000 , which is something that he cannot afford. 13 Item 1. City of Columbia Heights MINUTES May 28, 2024 City Council Meeting Page 7 Councilmember Buesgens asked Building Official Smith how the structure is unsafe with how it is built now. City Building Official Smith explained that when there is a situation like this one, an engineer is required to design the structure and submit the pla ns. The structure is constructed similarly to a deck. A deck would be designed to accommodate a total of 50 pounds per square foot. He added that he spoke with the State’s Building Official and he agreed it would be a fair alternative to use the deck code guidance to design the structure instead of hiring an engineer. Councilmember Buesgens stated the support posts need to be below the frost line and asked why that was the case. City Building Official Smith replied that Mr. Gilberts submitted plans showed the footings only 36 inches deep. The requirement for footings in the State is 42 inches deep. Frost can push the footings up if they are not deep enough. Councilmember Buesgens explained that the City provided Mr. Gilbert with what the revised plans would need to include and general guidance on how code compliance for the structure could be designed. She asked if they had received the plans. City Building Official Smith replied that he has not received it. Mayor Márquez Simula explained that City Staff provide flexibility on timing for property owners so they have ample time to ask questions. She added that is evident that there have been discussions between the property owner and City Staff based on the documents submitted for Council review. Mr. Gilbert stated that the footing issue would be no problem to fix. He added that if they cannot meet the ledger board, there is no point in doing the post since it does not meet code requirements. He mentioned that he was not given additional options except to meet the deck code or to hire someone to advise on how to build the structure to meet deck code. Mayor Márquez Simula asked if Mr. Gilbert had an issue with meeting deck code or to take the structure down. Mr. Gilbert replied that he agreed with it all except for the ledger board due to how it was built and attached to the house. He added that since there is no clarity, there is the possibility of spending a lot of money to hire someone to advise on a solution but it could not be approved by the City. Councilmember Jacobs mentioned her understanding on Mr. Gilbert’s comments is that he would like the City to approve something before they have seen it and that he wants to move forward his way. Mr. Gilbert explained that he wants to be compliant. He has an issue with one aspect of compliance because it would cost so much money. Councilmember Jacobs pointed out that it seems like the quotes Mr. Gilbert has are not consistent with what the City Building Official has asked him to do. Councilmember Jacobs noted that City Building Official Smith provided Mr. Gilbert with specific instructions on how he could be compliant. Mr. Gilbert explained that he was not clear on what the instructions were. 14 Item 1. City of Columbia Heights MINUTES May 28, 2024 City Council Meeting Page 8 Councilmember Jacobs asked Mr. Gilbert what he was unclear on. Mr. Gilbert replied that he was unclear on how the building would meet the requirements without spending $41,000. Councilmember Jacobs replied that the quote is “erroneous” because City Building Official Smith has come up with a solution that is less than $41,000. She asked what else Mr. Gilbert did not understand. Mr. Gilbert replied that if the deck code is going to be met, the ledger board needs to be tied by leg bolts to something. Mayor Márquez Simula explained that when someone applies for a permit, City Staff are not going to sit down and design and do the solution for them. Councilmember Buesgens stated that it seems like Mr. Gilbert does not want to follow the code and comply since he has a lot of reasons why he cannot do it. She added that it is about safety and that Mr. Gilbert did not follow the instructions of the City Building Official or get a permit to see what is allowed and not allowed. She mentioned that a sump pump may be a viable option to avoid flooding in the basement. Mr. Gilbert explained if the awning was detached from the building, it would fall under a different build category and not need to be attached to the building to enforce the code. Mayor Márquez Simula replied that the City’s Building Official has the authority to decide what it needs to be. It is irrelevant to mention what it could be since it has already been determined what the safest option would be. Mr. Gilbert asked what was so “criminal” to ask to explore additional options so he does not have to spend a lot of money on the project. Mayor Márquez Simula replied that it was not impossible to explore additional options. Councilmember Buesgens expressed that it was an unfortunate thing that has happened but it is still Mr. Gilbert’s responsibility to fix anything that needs to be fixed since he is the property owner. Mr. Gilbert explained that the house across the street meets a completely different code which is not deck code and it is unfair for him to have to meet the deck code. There are other solutions that are easy but there is discussion to further the solutions. He added that he wanted to be compliant and find a solution but since no one is required to talk about it, there were no additional solutions. Councilmember James encouraged Mr. Gilbert to utilize the opportunity to hire an engineering firm to look at the code. She asked what the quote was for the engineering firm instead of the work. Mr. Gilbert asked if the engineer could find a different solution if it would be allowed. Councilmember James replied that the engineer would make it compliant with the code and be responsible for making sure they are researching to see if it is compliant. Mr. Gilbert asked where he would go to make sure other awnings in the neighborhood were code compliant. Mayor Márquez Simula replied that the engineer would make sure Mr. Gilbert’s is code compliant. 15 Item 1. City of Columbia Heights MINUTES May 28, 2024 City Council Meeting Page 9 Mayor Márquez Simula asked if there were any other comments on the item. There were no additional comments. Motion by Councilmember Buesgens, seconded by Councilmember Jacobs, to close the public hearing and waive the reading of Resolution 2024-44, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember Buesgens, seconded by Councilmember Jacobs, to adopt Resolution 2024-44, a Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to City Code of the property owned by Brandon Gilbert (hereinafter "Owner of Record"). All Ayes, Motion Carried 5-0. ITEMS FOR CONSIDERATION Ordinances and Resolutions 14. Second Reading of Ordinance No. 1697, an Ordinance amending Chap ter 9.107 Specific Development Standards (16) Day Care Centers. Community Development Director/ Assistant City Manager Chirpich noted this consideration was the second reading of the Ordinance. It is under “Items for Consideration” due to the abstention vote at the last hearing and therefore, Staff did not want to put it under the Consent Agenda. The Ordinance is proposing to allow City park use for the outdoor play area that is required for daycares by State Statute rather than daycare facilities putting in their own play area. Councilmember Jacobs stated that she was the abstention vote in the previous meeting and would be abstaining from the vote again due to a personal situation with her son and does not think she could be fair on either side. Motion by Councilmember James, seconded by Councilmember Spriggs, to waive the reading of Ordinance No. 1697, there being ample copies available to the public. 4 Ayes, 0 Nays, 1 Abstain, Motion Carried 4-0-1. Ayes: James, Buesgens, Spriggs, Márquez Simula. Nays: none. Abstain: Jacobs. Motion by Councilmember James, seconded by Councilmember Spriggs, to approve Ordinance Amendment No. 1697, an Ordinance amending chapter 9.107 Specific Development Standards (16) of the City Code of 2005 to amend the on-site outdoor play area requirement for child day care centers, and direct staff to send a copy of the ordinance as presented for publication in the legal newspaper. 4 Ayes, 0 Nays, 1 Abstain, Motion Carried 3-0-1. Ayes: James, Buesgens, Spriggs, Márquez Simula. Nays: none. Abstain: Jacobs. Bid Considerations 16 Item 1. City of Columbia Heights MINUTES May 28, 2024 City Council Meeting Page 10 15. Adopt Resolution 2024-42 Being A Resolution Accepting Bids and Awarding a Contract For 2024 Concrete Alley Construction, City Project 2406. Interim City Manager Hansen stated on April 8, 2024, the City Council authorized Staff to advertise the 2024 Concrete Alley Construction project for bids. In April, plans and specifications were advertised for bids in the LIFE newspaper and electronically on the City website and through Quest Construction Data Network. Eleven contractors (7 prime bidders and 4 subcontractors) requested a copy of the bidding documents. Two bids were received and publicly read aloud at the May 6, 2024, bid opening. The low bid was submitted by IDC Automatic of Coon Rapids, Minnesota, in the amount of $1,016,455.59. The bid is approximately 15% lower than the Engineer’s Estimate. Funding will be provided by assessments, Infrastructure, General, and Storm Sewer funds. Interim City Manager Hansen mentioned that during the last two weeks, Staff have reviewed the references for IDC and met with their management team. Staff feel confident in recommending an award of the bid to IDC. Mayor Márquez Simula expressed her excitement about the City working on more alleys. She noted that there are alleys that cannot be even repaired anymore since they are so deteriorated. Motion by Councilmember Jacobs, seconded by Councilmember James, to waive the reading of Resolution 2024-42, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember Jacobs, seconded by Councilmember Buesgens, to adopt Resolution 2024-42 being a Resolution on the City Council of the City of Columbia Heights accepting bids and awarding the 2024 Concrete Alley Construction, City Project 2406 to IDC Automatic of Coon Rapids, Minnesota, based upon their low, qualified, responsible bid in the amount of $1,016,455.59 with $996,455.59 from Fund 415.6400 and $20,000 from Fund 653.9699; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. All Ayes, Motion Carried 5-0. CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Councilmember James stated she visited the open house for the meet and greet for the new Chief of Police. She brought teenagers from the church she serves to SACA to sort out food. She attended the school district band, choir and art show, and the Rail Werks Brewery soft opening. She congratulated those who set up Pets at the Park. She attended a police and school and City Council task force to look at how to keep students safe. She met with a resident to talk about guardianship laws and then later let with State Representative Sandra Feist. She went to the Crestview CEO, Shirley Barnes, retirement party with Mayor Márquez Simula. She noted that since Columbia Heights talked about the temporary protected status for Ecuador, the Minneapolis and St. Paul city councils have supported the Resolution as well. She honored those who have sacrificed for our Country. 17 Item 1. City of Columbia Heights MINUTES May 28, 2024 City Council Meeting Page 11 Councilmember Jacobs stated she met with 18 residents to discuss a variety of concerns. She attended Chief Markham’s meet and greet, Shirley Barnes’ retirement party, and the Rail Werk’s soft opening. She also facilitated five resident reach outs. Councilmember Buesgens mentioned that she attended the Mississippi Watershed Management Organization board meeting and the meet and greet for Matt Markham. She has been volunteering at Blooming Sunshine Garden. She attended the Sustainability Commission meeting as well as the school band, and the choir and art show at Silverwood Park. She attended the soft opening for Rail Werks Brewery and the Park and Recreation open house. She volunteered with the Daughters of the Revolution at Blooming Sunshine Garden. She attended Pets in the Park. She added that she planted flowers in the pots at Murzyn Hall and put down mulch at the Memorial site. She went to Shirley Barnes’ retirement party. She noted that the senior Parks and Recreation program has fun activities. She also went to the St. Paul Cathedral with the program. Councilmember Spriggs stated he had a few meetings with Commission members about various ideas. He also had a meeting with someone from Blue Zones about bringing some of their ideas to the City. Mayor Márquez Simula explained that she attended a Sister City meeting about the upcoming sculpture installation at Huset Park. Polish dignitaries and other VIPs will be invited to the City on September 21, 2024, at West Huset Park. She attended the meet and greet for the new Police Chief, and the Sustainability Commission meeting. She is working with two Bethel students who are interning with her and working to connect more with businesses in the City. On May 15, 2024 , she attended the Police Memorial Day in St. Paul. She attended the Fire Association meeting, and Pets in the Park. She also met with students from the Capitol Pathways Organization as well as met with local art enthusiasts, on their vision for an art studio space in the City. There was a meeting with the School District, the police and the School Board to discuss the SRO’s in the schools and how that is evolving. She attended Shirley Barnes’ retirement, and a teacher appreciation at Valley View School. The Columbia Heights Pride Festival planning is underway and will be on September 21, 2024 , at Kodiak Park. There is a Gay Straight Alliance prom on June 7, 2024, at Murzyn Hall at 7 pm and will cost $10. She expressed her gratitude for having the banners up on Central Avenue to honor veterans and those who serve the Country and thanked the Staff for their work in putting the banne rs up. She stated spoke with Valley View School on how to collaborate and build relationships with the Spanish -speaking community. Councilmember Jacobs added that the banners are a fundraiser for Kiwanis and the funds go towards the high school students and help the community. She thanked the Staff for getting the banners up. She mentioned that Beany deserved to be honored. She stated that Rail Werks started the project before Covid and they have stayed on the path for the last few years. Report of the City Manager Interim City Manager Hansen stated that it is the last week for residents to register for the Citywide garage sale. The benefit of registering for the Citywide garage sale is to be included on a printable map. The community art and info fair will be held at Huset Park on June 20, 2024, and is an opportunity to meet City Staff and various departments. Food will be provided at the event. Interim City Manager 18 Item 1. City of Columbia Heights MINUTES May 28, 2024 City Council Meeting Page 12 Hansen stated a City Charter Commission position is open. Applications can be found on the City’s website and must be submitted by June 14, 2024. COMMUNITY FORUM Mohamed Mohamed, City resident, thanked the Council for providing information and to City Building Official Smith for being helpful as he was building a house in the City. He noted that he would be attending the City Council meetings moving forward to listen. He explained that he recently submitted a rental license permit application, and it was supposed to be addressed in the City Council meeting so he is assuming that everything has been approved. Councilmember James noted item 10 under the Consent Agenda and mentioned that it was approved. Community Development Director/ Assistant City Manager Chirpich added that the rental license was fully approved. ADJOURNMENT Motion by Councilmember Spriggs, seconded by Councilmember Buesgens, to adjourn. All Ayes, Motion Carried 5-0. Meeting adjourned at 7:44 pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 19 Item 1. CITY COUNCIL WORK SESSION Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs Interim City Manager Kevin Hansen City Hall—Shared Vision Room, 3989 Central Ave NE Monday, June 03, 2024 5:30 PM MINUTES The following are the minutes for the Work Session Meeting of the City Council held at 6:00 pm on Monday, June 3, 2024, in the Shared Vision Room, City Hall, 3989 Central Avenue NE, Columbia Heights, Minnesota. CALL TO ORDER/ROLL CALL The meeting was called to order by Mayor Márquez Simula at 5:50pm. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember James Absent: Councilmember Spriggs Also Present: Mitch Forney, Community Development Coordinator; Kevin Hansen, Interim City Manager; Sara Ion, City Clerk; Erik Johnston, Police Captain; Matt Markham, Police Chief; Jessica Torrey, Eileen Crosby, and Andrew Baur of Canvass Health; Sofia Lykke, Attorney Kennedy and Graven. CALL TO ORDER/ROLL CALL WORK SESSION ITEMS 1. Canvass Health Social Worker Program Update. Police Chief Markham introduced Captain Johnston and the team from Canvass Health to give an update on the Social Worker Program in Columbia Heights. Overall, the impact of the social worker being able to resolve situations without use of force is approximately 97% of all calls responded to. Captain Johnston further explained that not only is there a drop in use of force on calls but also stated that there are a lot of additional connections that are being made where the social workers can make an impact (i.e. domestic violence intervention information or housing information). One of the things that the social workers do is try to shift people to the proper resource instead of calling 911 as a first line of response. There has been a positive impact on the numbers of residents calling the Anoka County Assistance line and less calls to the emergency dispatch center and repeat callers. Councilmember Jacobs clarified if there was a mix of substance abuse and mental health concerns occurring when the Social Worker is contacted. Captain Johnston clarified that it was about half and half. She further stated that she was glad to see the decrease in repeat callers. 20 Item 2. City of Columbia Heights MINUTES June 03, 2024 City Council Work Session Page 2 Councilmember Buesgens was very glad to see that people are calling the places that can help them instead of only 911. Mayor Márquez Simula stated that she was glad to see that people are using the resources that are available in the community and there being less stigma around mental health concerns. Councilmember James inquired about the improvements that Eileen Crosby, and Andrew Baur the Embedded Social Workers had seen in the past several years of the program. Social Worker Crosby stated that seeing the impact on the repeat callers that are in the community getting connected to the services that they need. Social Worker Bauer has seen the broadening of the services, and additional needs being met in the community. 2. Discuss Option to Recycle Volume Cap from the City’s Conduit Revenue Bonds Previously Issued for the Reuter Walton Project. Community Development Coordinator Forney led a review of the bonds and the upcoming repayment date in July 2024. In 2022, the City issued two conduit revenue bond series’ totaling $10,446,000 to provide the primary funding for the Reuter Walton affordable housing project located behind the City’s Public Safety campus (the Col). These bond issuances were not an obligation of the City, rather they are debts to be paid back by the developer. The bonds in this case are temporary in nature and have a mandatory tender (repayment maturity date) of July 1, 2024. Due to the temporary nature of the bonds, they are eligible to be recycled (re -issued) as “volume cap”pursuant to Federal and State tax law. To this end, the City has been approached by a development team working on a 170-unit, $35M+ affordable housing project in the City of Burnsville. The project team includes the Dakota County Community Development Agency (DCCDA), the City of Burnsville, and Roers Companies (developer). This team has requested that the City participate by allowing the Reuter Walter bonds issued by the City to be recycled and used for the project in Burnsville. To accomplish this goal, the City will have to hold a public hearing to adopt a resolution that approves the new bond issuance using recycled volume cap available from the Reuter Walton project, and the City will also have to approve and execute a joint powers agreement with the DCCDA that spells out the details of the transaction. Following these steps, there is no more involvement by the City. All legal costs incurred by the City will be reimbursed by project funds and paid at the bond closing. The City is also expected to receive a .25% fee for participation in the deal. If the Council is amenable to participating, staff will hold the required public hearing for approval of the transaction at the June 24th Council meeting. 21 Item 2. City of Columbia Heights MINUTES June 03, 2024 City Council Work Session Page 3 Councilmember James told the Council that she clarified with Assistant City Manager Chirpich that there are no projects in the pipeline that we can use these bonds for. She also clarified that the City is reimbursed for fees associated with the transaction and that we are not impacting our credit or availability for future bonds. Councilmember Buesgens is glad to see that we can use this to assist another community. She was curious about how many times bonds can be recycled, and if this happens often. Attorney Lykkes clarified some of the additional details for the Council, stating that bonds can only be recycled once. The underwriters and developers are in tune with the competitive nature of bond caps to get multifamily housing projects to be funded. She clarified that this is a newer process under the Federal Tax Rules and is newer to MN. Forney clarified that this does require public posting of the hearing, and it will be noticed and brought to Council for approval at the June 24, 2024 City Council Meeting. 1. Acquisition of Enterprise License & Permit Software: Tyler and Companion Digital Plan Review Software: DigEplan. IT Director Jesse Hauf led the presentation on the software that the city would like to purchase for licensing , permitting and resident concern management. The current program the City uses is Permit Works and it no longer meets the City’s needs, and IT has found that it is slowing staff down, does not allow for interdepartmental communications and is not customer friendly for our residents. Hauf stated that it was his recommendation to move forward with the new Tyler and DigEplan as The City does have GIS and Support Application Technician to assist in getting this program up and running. The application process would have guard rails built in to assist those using the program for permitting and licensing to make sure that they are completing all the steps that are needed to get their request approved. This software would allow for an ease in accessing past information to then reapply for needed business licenses. This software would automate the Time of Sale, Right of Way Permits. This program allows for Community Development to automate / improve many pieces of the business conducted by the department, as well as property inspections by the Fire Department. The automation of all these processes will allow for better speed in processing as well as better interdepartmental communication. This system would also allow for staff to have mobile access to mark up documents in the field. This software would allow residents and staff to access property records digitally and in real time. Additionally, this would allow for ACH and Credit Card Payments online. This system is also multilingual, and the portal will be available to have translation occur, and the software is also ADA Compliant. Director Hauf added that this system also allows for citizen request management related to potholes or problem areas. The idea is to build a workflow for items, and to inform citizens of the process to address the requests. 22 Item 2. City of Columbia Heights MINUTES June 03, 2024 City Council Work Session Page 4 Director Hauf stated that all aspects of getting the system up and running at would be about $188,800 and that this money is currently within the Community Development budget for 2024. The year over year impact is about $66,000. This is the cost of approximately one administrative staff without benefits. This will take six to eight months to implement and a full year to have the City using it at its full potential. Councilmember Jacobs stated that she is very excited for this to be in place and it cannot happen soon enough. Councilmember Buesgens is excited to see this implemented, because the permit history was originally created with a typewriter by the former Community Development Admin Assistant. Councilmember James inquired about what we would do for residents who refuse to use an online portal. Director Hauf stated that Staff could assist with the completion of the online form here at City Hall on one of two public computer kiosks. Interim City Manager Hansen stated that the intention is not to replace Staff, but to assist them. Director Hauf clarified that this is not a budget amendment, but there are current funds and plans in place for future budgets. Mayor Márquez Simula would like to see all departments utilizing this system. Director Hauf stated that this is the plan, and this is something that has been discussed in division head meetings for full utilization by all departments. Interim City Manager Hansen informed Council that this will be on the consent agenda at the upcoming June 10, 2024 meeting for approval. 2. Update to 9.106 General Development Standards to Include Tree Preservation (Second Reading). Interim City Manager Hansen led the conversation related to a few necessary changes for the second reading of Ordinance 1696. It is unusual to have minor changes to the second reading, but the three-part change includes updates to reducing soil volume. A member of the Parks and Recreation Commission brought these concerns to the City Forrester. The City Forrester reviewed the concerns and found that this update would be a beneficial change. Mayor Márquez Simula clarified to Interim City Manager Hansen that this item did not need to go back to a first reading. Hansen clarified that this was cleared for a second reading with the City Attorney. 23 Item 2. City of Columbia Heights MINUTES June 03, 2024 City Council Work Session Page 5 3. Residential Water Meter Replacement Program: Installation Bids. Interim City Manager Hansen informed the Council that this bid is under the one million dollar estimate for the work. He stated that there was a concern that there would be continuity issues with the grounding, and this could increase the cost. Hydracore estimated it to be 15 to 20% and the City estimated it to be 35 to 50% so the City will be proceeding with unit pricing on this issue. If needed there will be a freeze kit used to stop the wat er flow (there will not be a high number of homes where this is needed but there will be some). All work will be completed within the total three million dollar budget. The City is asking that there is a visual inspection of sump pumps, or rain leaders going to the Sanitary Sewer when the replacement takes places. There is also a cross connect inspection if there is a backflow prevention device on homes with boilers, and there would also be visual confirmation of back flow prevention on irrigation systems. Additionally, there is a federal mandate to complete magnetic or scratch testing if there is a concern in confirming copper piping. Replacement of the lead piping would be at the cost of the homeowner. The City Code provides for one year to replace the lead pipes once they are found. Councilmember Buesgens asked for clarification on the cost. Hansen stated that there is not a cost to the homeowner directly, but this replacement of the meter is covered by the meter surcharge and this surcharge has been increase from one dollar to two. Interim City Manager Hansen further clarified that the City has received about a quarter of the equipment needed to start this process. There will be a PR campaign by the City to inform residents that the program is being implemented and that the contractor is completing the work. Hansen stated that the City Website will be updated to add this information. Councilmember Jacobs inquired about a mailer she received related to sewer line maintenance. Hansen stated that the City is one of the first Cities to provide water and sewer line insurance with the League of MN Cities. This item will be on the June 10, 2024 Council Meeting for approval. 4. Council Corner. Updates from council regarding schedules, information sharing and priorities for continued education. Issues related to Unleashed Cats. Mayor Márquez Simula brought up a concern related to a resident concerns regarding unleashed cats causing damage to property, environment and wildlife. She would like to have a conversation related to tracking data to see where resources can be allocated to address this issue. Interim City Manager Hansen stated that the Police Department would monitor the issue and report back to the council after several months of data can be collected regarding calls related to unleashed animals. 24 Item 2. City of Columbia Heights MINUTES June 03, 2024 City Council Work Session Page 6 Councilmember Jacobs inquired if this issue rises to the level of needing staff time to investigate, and if we want to be using staff resources for this. Councilmember Buesgens would like to have informational items distributed to residents in the newsletter, website and social media related to the impact that unleashed cats have on the community. 2 term Limits on Commissions and Boards. Mayor Márquez Simula brought up a concern related to commissioners only having two terms to serve on a Commission or Board and that they might not have enough time of serving on the commission for their talents to be fully utilized. Councilmember Buesgens clarified that there are three-year terms and six years total for a commissioner to serve on a board / commission and that the Council can choose to appoint a commissioner for additional terms. Properties Owned by the City Mayor Márquez Simula requested that the list of properties owned by the City is given to the EDA Commissioners at the next meeting. Blue Zones Information Council postponed this item to get additional updates from Councilmember Spriggs. City Manager Hansen will work to get this item on a future Work Session Agenda so that this can be fully explored with a representative of Blue Zones presenting information to Council when they are available. 7. Old Business. There was no old business to discuss. ADJOURNMENT Meeting adjourned at 7:54pm Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 25 Item 2. COLUMBIA HEIGHTS PUBLIC LIBRARY 3939 Central Ave NE, Columbia Heights, MN 55421 BOARD OF TRUSTEES: MEETING MINUTES Wednesday, May 1st, 2024 Approved 6/5/2024 ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wished to attend could do so in-person, or via Microsoft Teams at columbiaheightsmn.gov/join-a-meeting and entering Meeting ID 211 422 335 081 and passcode NfgDWf at the scheduled meeting time. For questions, please call the library at 763-706-3690. The meeting was called to order in the Library Community Room by Melanie Magidow at 5:32pm. Members present: Carrie Mesrobian; Melanie Magidow; Amina Maameri. Members absent: Rachelle Waldon; Chris Polley. Others present: Connie Buesgens (City Councilmember); Renee Dougherty (Library Director); Nick Olberding (Board Secretary); Eliza Pope (Youth Services Librarian). Public present: N/A. 1. The Meeting Agenda was approved as-is. 2. The Minutes of the April 3rd, 2024, Board Meetings were moved and approved. 3. Review 2024 Operating Budget: 33.06% of the year and 27.33% of the budget expended; no meaningful changes since last month and no concerns raised. Community Forum: Opportunity for public input. No correspondence and no public in attendance. The City website has a Contact Form for each Board/Commission as a new method for the public to submit their questions or concerns: https://www.columbiaheightsmn.gov/government/boards_and_commissions/index.php after clicking desired group, scroll to the bottom of their page to find the contact form. New Business: 4. Summer Events at the Library: The Board was provided with a preview of the new Summer Events Calendar to supplement the focus on youth programming on tonight’s agenda. The metro-wide MELSA sponsored Summer Reading Program has a space exploration theme this summer so much of the youth programming relates to that. Additionally, there will be a Spanish/English bilingual puppet show, a visit from the University of Minnesota Raptor Center, and from July 1-August 19 the library will host the Minnesota Artists Penny Press (MAPP) featuring local artists’ works; for 2 quarters you can turn a penny into a piece of art. a. Thank you to the Minnesota Arts and Cultural Heritage Fund and the Columbia Heights Public Library Foundation for helping to fund summer programming. For ~10 years we’ve had grant funding through a federal 21st Century Community Learning Centers program (in partnership with Columbia Heights Public Schools and the Recreation department), but this year the grant was not renewed; the CHPLF stepped up to replace most of the lost funding to allow continuation of summer youth programs. b. The Board mentioned comparing our programming to Hennepin/Ramsey County Legacy events provided by the MN Arts and Cultural Heritage Funds as they may have more diverse programs that would fit well in Columbia Heights. Our current Legacy programs are selected and provided through suburban Anoka County which may not reflect the diversity of the overall metro area. Amina voiced interest in providing support for Arabic storytimes. 5. Informational Presentation from the Youth Services Librarian: Eliza Pope gave an informational overview of the essential components of her job. Eliza talked about storytime, early literacy, and the early learning playspace at the library and how those programs and spaces help prepare children to read and write once they attend school and the importance of play. Through community outreach and partnerships with Columbia Heights Public Schools, Eliza and library staff share information about the library and registering for library cards. Next, Eliza gave a brief historical overview of program funding, discussed the program planning process for youth, and looked at upcoming summer programming. Finally, Eliza talked about how she performs collection maintenance 26 Item 3. on the juvenile and young adult collections. 6. Staffing Update: One of our Library Supervisors has submitted their resignation due to an expanded opportunity at another employer which does not leave time for consistent hours at Columbia Heights. It is the Library’s current intention not to hire right away and provide our other two supervisors with additional hours. If it’s determined later that we need another supervisor, we will hire someone at that time. Also of note, we still have an unfilled part-time Library Aide position that will remain in the budget. In prior years, the Aide supported programming and documentation related to 21st Century Grand funding. Connie mentioned that the City plans on performing a staffing study in 2025 on the various departments to determine their workforce needs. 7. Preliminary Website Design: The Board was shown Revision #2 from the vendor providing our Library microsite; it was still missing much of what has been laid out on the drafted sitemap, but it showed generally how the new site will appear. It is our hope that once it is ready we can demo it and make changes before it goes live; then Library staff should have access to alter the site as needed going forward. a. Alerts should be visible, but not obstruct important page items; if it overlays the site when visited, it should only pop-up once (not with every refresh or re-visit to the homepage). b. The search bar needs to default to Catalog Search (preferably with advanced options: Author, Title, etc), and if it sends you outside our site to the ACL Website Catalog, it should open in a new tab. c. The Event Section of the site could have tabs for separately viewing Adult/Teen/Youth programs. Potentially Event Calendar Items should allow an embedded picture, and a carousel that cycles. d. The top picture on the homepage should not be so tall (for mobile optimization), and this should carousel relevant images as well. Reports (formerly known as Director’s Update): 8. March Operational Report (formerly known as Board Report): Provided as an FYI. 9. Board Books: a. Carrie: On Animals Susan Orlean b. Chris: Crook Manifesto Colson Whitehead; Columbus directed by Kogonada (streaming on Kanopy) c. Melanie: Little Witch Hazel Phoebe Wahl; The Enchanted April Elizabeth von Arnim d. Amina: The Montessori Child Simone Davies & Junnifa Uzodike e. Justice: Arbitrary Lines: How Zoning Broke the American City and How to Fix It M. Nolan Gray f. Connie: Hard Choices Hillary Rodham Clinton g. Renee: House in the Cerulean Sea (CHPL Book Club Pick) TJ Klune h. Eliza: Crazy Rich Asians Kevin Kwan i. Nick: DREDGE (PS4/5, XBOX, Switch) Black Salt Games (available by request via Anoka County Library) There being no further business, the meeting was adjourned at 6:47 pm. Respectfully submitted, Nicholas P. Olberding Recording Secretary, CHPL Board of Trustees 27 Item 3. ECONOMIC DEVELOPMENT AUTHORITY City Hall—Council Chambers, 3989 Central Ave NE Monday, May 06, 2024 5:00 PM MINUTES ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, or by using Microsoft Teams and entering meeting ID 212 740 385 445 and passcode 32jnSy . For questions please call the Community Development Department at 763-706-3670. The meeting was called to order at 5:00 pm by President Szurek. CALL TO ORDER/ROLL CALL Members present: Connie Buesgens; Lamin Dibba; Kt Jacobs; Rachel James; Justice Spriggs; Marlaine Szurek Members absent: Amada Márquez-Simula Staff Present: Kevin Hansen, Interim City Manager; Aaron Chirpich, Community Development Director; Alicia Howe, Administrative Assistant PLEDGE OF ALLEGIANCE CONSENT AGENDA 1. Approve the minutes of the regular EDA Meeting of April 01, 2024. 2. Approve financial reports and payment of bills for March 2024 – Resolution No. 2024-12. Motion by James, seconded by Jacobs, to approve the Consent Agenda as presented. All ayes of present. MOTION PASSED. RESOLUTION NO. 2024-12 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF MARCH 2024, AND THE PAYMENT OF THE BILLS FOR THE MONTH OF MARCH 2024. WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and 28 Item 4. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 2 WHEREAS, the financial statements for the month of March 2024 have been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the State of Minnesota’s Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia Heights Economic Development Authority. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 6th day of May 2024 Offered by: KT Jacobs Seconded by: Connie Buesgens Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary BUSINESS ITEMS 3. Façade Improvement Grant Report Heights Grand Ballroom, 2201 37th Ave Forney reported that this item pertains to the Heights Grand Ballroom 2024 Façade Improvement grant application for 2201 37th Ave. The ballroom is looking to install a new sign for the new business. A rendering of the proposed sign was included in t he packet. The lowest bid for the sign came in at $10,385, which is above the amount needed for the full $5,000 grant. Community 29 Item 4. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 3 Development Staff recommend funding the project in full as it is a major upgrade to one of the City’s vacant commercial spaces and assists bringing a new business to the City. He noted the EDA has approved 4 façade improvement grant applications, approving $19,750 this year with $10,000 being asked for at this meeting. This leaves $20,250 in Façade Grant funds for the remainde r of the year. Questions/Comments from Members: Jacobs asked if there has been any conversation with the Police Department about how it might affect where they want cameras this year. Forney updated that there has been no conversation with the Police Department yet, but typically they will wait until the end of the year to see how much funding is left, let them know that amount, then ask what their priorities are. Motion by Jacobs, seconded by Buesgens, to waive the reading of Resolution No. 2024-13, there being ample copies available to the public. All ayes of present. MOTION PASSED. Motion by Jacobs, seconded by Buesgens, to approve Resolution No. 2024-13, a resolution approving the form and substance of the façade improvement grant agreement, and approving authority staff and officials to take all actions necessary to enter the authority into a façade improvement grant agreement with Heights Grand Ballroom. All ayes of present. MOTION PASSED. RESOLUTION NO. 2024-13 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE AUTHORITY INTO FAÇADE IMPROVEMENT GRANT AGREEMENT WITH THE HEIGHTS GRAND BALLROOM WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program (the “Program”); and WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and administer a series of grants to eligible commercial property owners and/or tenants for the purposes of revitalizing existing store fronts, increasing business vitality and economic performance, and decreasing criminal activity along Central Avenue Northeast, in the City’s Business districts, pursuant to a Façade Improvement Grant Agreement with various property owners and/or tenants; and WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring program by placing surveillance cameras on some of the storefronts that are part of the Program for the purposes of improving public safety in and around the Central Business District; and WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant 30 Item 4. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 4 Agreement. NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the Authority 1. approves the form and substance of the grant agreement, and approves the Authority entering into the agreement with Heights Grand Ballroom 2. that the City Manager, as the Executive Director of the Authority, is hereby authorized, empowered, and directed for and on behalf of the Authority to enter into the grant agreement. 3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and directed to execute and take such action as they deem necessary and appropriate to carry out the purpose of the foregoing resolution. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 6th day of May 2024 Offered by: Connie Buesgens Seconded by: Lamin Dibba Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary 4. Façade Improvement Grant Report for 4024-4026 Central Ave Forney reported that this item pertains to 2024 Façade Improvement Grant application for 4024- 4026 Central Avenue. The property owner/business owner is applying for the façade improvement grant to install an awning on the front of the building. A rendering of the proposed awning was included in the packet. The lowest bid for the awning came in at $15,000, which is ab ove the amount needed for the full $5,000 grant. Community Development Staff recommend funding the project in full as the new awning would bring continuity to the front of the building, which is located within the city’s central business district. The EDA has approved 4 façade improvement grant applications, approving $19,750 this year with $10,000 being asked for at this meeting. This leaves $20,250 in Façade Grant funds for the remainder of the year . Questions/Comments from Members: Buesgens commented that it will look very nice and the mosaic could be freshened up. Motion by Buesgens, seconded by Dibba, to waive the reading of Resolution No. 2024-14, there being 31 Item 4. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 5 ample copies available to the public. All ayes of present. MOTION PA SSED. Motion by Buesgens, seconded by Dibba, to adopt Resolution No. 2024-14, a Resolution of the Economic Development Authority of Columbia Heights, Minnesota, approving the form and substance of the façade improvement grant agreement, and approving authority staff and officials to take all actions necessary to enter the authority into a façade improvement grant agreement with the owner of 4024-4026 Central Ave. All ayes of present. MOTION PASSED. RESOLUTION NO. 2024-14 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE AUTHORITY INTO FAÇADE IMPROVEMENT GRANT AGREEMENT WITH THE OWNER OF 4026 CENTRAL AVE WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program (the “Program”); and WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and administer a series of grants to eligible commercial property owners and/or tenants for the purposes of revitalizing existing store fronts, increasing business vitality and economic performance, and decreasing criminal activity along Central Avenue Northeast, in the City’s Business districts, pursuant to a Façade Improvement Grant Agreement with various property owners and/or tenants; and WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring program by placing surveillance cameras on some of the storefronts that are part of the Program for the purposes of improving public safety in and around the Central Business District; and WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant Agreement. NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the Authority 1. approves the form and substance of the grant agreement, and approves the Authority entering into the agreement with Darryl Tilden 2. that the City Manager, as the Executive Director of the Authority, is hereby authorized, empowered, and directed for and on behalf of the Authority to enter into the grant agreement. 3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and directed to execute and take such action as they deem necessary and appropriate 32 Item 4. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 6 to carry out the purpose of the foregoing resolution. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 6th day of May 2024 Offered by: Lamin Dibba Seconded by: Justice Spriggs Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary 5. CEE Home Energy Squad Extension Forney reported that in 2019 the EDA started its partnership with the Center for Energy and Environment (CEE), buying down the Home Energy Squad program for the residents of Columbia Heights. The Home Energy Squad program provides a variety of visits from energy experts who inspect and assess how a home uses energy. As part of the inspection, experts will offer ways to create a more energy-efficient home. The EDA has budgeted $5,000 per year to buy down the program costs so that residents pay $35 for an Energy Saver visit and $50 for an Energy Planner visit, rather than $70 and $100 respectively. The contract entered by the EDA recently expired so staff have brought an extension to the contract for the authority’s consideration. In addition to th e expiration of the contract, there has also been a change regarding the program’s provider. Excel Energy and CenterPoint Energy offer the Home Energy Squad Program through the utilization of providers like CEE. CEE recently renewed their contract with Excel to execute the program for Hennepin, Ramsey, and Washington counties. After Q3 2024 CEE will no longer be the provider for Anoka County and the City will need to work with the new unnamed provider to execute the program. It is unknown to CEE who the new provider will be but staff have reached out to Excel Energy to clarify the changes. Excel will remove their portion of funding at the end of Q3 so even if the City extended the contract beyond that period the program cost would increase due Excels share being removed and reestablished with the new provider. Via Resolution 2024 -15, Community Development staff are recommending that the EDA extend the buydown until the end of Q3 of 2024 at which time we will shift to the new provider but the same contract. Questions/Comments from Members: Buesgens asked if they know why Anoka County got dropped or if other counties were also dropped. Forney updated that he believed every other county in the metro area also got dropped because the bid came in too high. Buesgens also asked how many people take advantage of this program. Forney updated that they recently received numbers, but he does not have them with him at the moment. Chirpich updated they are not spending the $5,00 cost-share. 33 Item 4. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 7 Szurek asked how they informed residents about doing this. Forney stated they put it in the newsletter and advertise it through all the City events. He also stated that CEE does a great job of providing marketing material so the Communications Team can push it out, and they do about $2,000 in revenue on average. Buesgens asked how much the EDA has every year for this program, and if that money carries over from year-to-year. Forney updated that they have $5,000 each year, it does carry over, is used for general EDA administration, and the funds have been recycled in fund 204. Dibba asked what feedback they have received from residents who used the program in the past. Forney stated they have not received much feedback from residents, but they will look into surveys to get more feedback. James stated that she got the Energy Saver visit a few years ago, it was nice for her house, and she liked it. Motion by Dibba, seconded by Spriggs, to waive the reading of Resolution No. 2024-15, there being ample copies available to the public. All ayes of present. MOTION PASSED. Motion by Dibba, seconded by Spriggs, to adopt Resolution No. 2024-15, a Resolution of the Economic Development Authority of Columbia Heights, Minnesota, authorizing staff and officials to take al actions necessary to enter the authority into a Home Energy Squad extension agreement until the end of Q3 2024. All ayes of present. MOTION PASSED. RESOLUTION NO. 2024-15 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, AUTHORIZING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE AUTHORITY INTO A HOME ENERGY SQUAD EXTENSION AGREEMENT UNTIL THE END OF Q3 2024. WHEREAS, the Center for Energy and Environment (“CEE”) administers the Home Energy Squad Program (“Program”) on behalf of Excel Energy; and WHEREAS, the program offers a variety of inspections from energy experts meant to identify and provide advisement on the energy efficiency of an applicant’s home; and WHEREAS, the goals and outcomes of the program increase the energy efficiency and quality of the housing stock within Columbia Heights; and WHEREAS, in 2019 the Authority entered into a contract and established the parameters to buydown a share of the City’s residents’ costs to utilize the programs inspections; and WHEREAS, in January of 2024 that contract expired. NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, 34 Item 4. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 8 1. that the City Manager, as the Executive Director of the Authority, is hereby authorized, empowered, and directed for and on behalf of the Authority to enter into a home energy squad extension agreement with CEE, until the end of Quarter 3 2024. 2. that the City Manager, as the Executive Director of the Authority, is hereby authorized and directed to execute and take such action as they deem necessary and appropriate to carry out the purpose of the foregoing resolution. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 6th day of May 2024 Offered by: Lamin Dibba Seconded by: Justice Spriggs Roll Call: All ayes of present. MOTION PASSED. President Attest: Secretary BUSINESS UPDATES Forney stated the house on 39th and Central Avenue was burnt down by the Fire Department. The Department was excited it was a 2-story training burn because they are not seen very often. He updated that many people were there, and Better Futures removed a lot of the paneling and flooring. It will be up for sale at their store and the EDA is invited if they are interested in touring the facility where they sell their materials. The EDA will have demolition bids coming up. Forney also stated they will be demolishing the two properties on 39th and one at 941. Buesgens stated it was very fun to watch. Forney updated that City Council will be considering the Housing Trust Fund. The first reading of the ordinance for establishing the Housing Trust Fund will occur at the next Council meeting and it will be open for public hearing. He added that once the Housing Trust Fund gets started, the EDA will be receiving a resolution to accept the funds and administer the funds of that Housing Trust Fund. Forney stated he went with the Mayor and Communications team to Pizza Man, gave him his plaque, and he was very grateful. Forney added that the EDA will be considering putting the façade improvement grant funds towards public art. The current City Code does not allow for paintings to be on the outside of any building. The City Council will be receiving some code updates before moving forward. 35 Item 4. City of Columbia Heights MINUTES May 06, 2024 EDA Meeting Page 9 Buesgens asked what happened to the old library that shut down during COVID. Forney updated that they are currently operating as a daycare, from what he knows. Buesgens also asked what happened to the funding for art. Chirpich stated the funds were assigned to the SACA side of the leger and are now gone. ADJOURNMENT Motion by Jacobs, seconded by Buesgens, to adjourn the meeting at 5:30 pm. All ayes. MOTION PASSED. Respectfully submitted, _______________________________ Sara LaVoie, Recording Secretary 36 Item 4. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE JUNE 10, 2024 ITEM: Second Reading of Ordinance No. 1696, an Ordinance amending Chapter 9.106 General Development Standards (M) to establish Tree Preservation and Planting Standards DEPARTMENT: Community Development BY/DATE: Andrew Boucher, City Planner, June 5, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community _Strong Infrastructure and Public Services X Sustainable CASE NUMBER: 2024-PZ04 APPLICANT: The City of Columbia Heights LOCATION: Citywide REQUEST: Zoning Ordinance Amendment PREPARED BY: Andrew Boucher, City Planner INTRODUCTION: At the April Work Session, City Council discussed a potential amendment to City Code 9.106 General Development Standards in relation to amending Landscape and Screening Requirements to include Tree Preservation and Planting Standards and directed the City Planner and Urban Forester to prepare a zoning text amendment for the May 7, 2024 Planning Commission meeting. Tree preservation ordinances were examined by peer-reviewing other cities such as Fridley, New Hope, Shakopee, St. Anthony’s Village, Maple Grove, and Minneapolis for key components. Fridley, St. Anthony’s Village, and Minneapolis do not have tree preservation ordinances. Additionally, staff have consulted with the League of Minnesota Cities and the City Forester for their guidance on what a model ordinance should include. The 6th U.S. Circuit Court of Appeals in F.P. Development, LLC vs. Charter Township of Canton, Michigan found that, Canton’s ordinance classification of certain trees as “significant trees”, created permitting requirements, restricted tree removal, and required mitigation for removal. A property owner that removed trees was required to either pay into a town fund or replant trees; the town enforced action against a developer that removed 159 trees and argued that, under the ordinance, the developer had to replant trees or pay the town approximately $50,000. The 6th Circuit found that the ordinance violated the Fifth Amendment’s “unconstitutional conditions” doctrine, if a permit is conditioned on the waiver of constitutional rights, then the local government permitting may be found unconstitutional. 37 Item 5. Page 2 Local governments may choose whether and how a permit applicant mitigates developmental impacts, but they must establish an “essential nexus and rough proportionality to those impacts” and “make some sort of individualized determination that the required mitigation is related both in nature and extent to the impact of the proposed development.” The Planning Commission gave a positive recommendation (7-0) to draft Ordinance No. 1696, an Ordinance amending chapter 9.106 General Development Standards (M) of the City Code of 2005 to establish Tree Preservation and Planting Standards at the May 7, 2024, Planning Commission meeting. On May 13, 2024, the City Council approved the draft ordinance on first consideration with a 4-0 vote. After the June 3, 2024, City Council Work Session, the following changes to the first reading of Ordinance No. 1696 were made described in red: 1. (5) Standards for Newly Planted Trees and Replacement Trees is amended to include the following language; 6. All plant materials shall meet the minimum size standards listed in Table 1; all planting locations shall meet the soil volume requirements for the plant material listed in Table 2. Soil volume requirements must be met by contiguous, uncompacted soil suitable for the plant type. Soil depth beyond 3 feet shall not be counted towards soil volume requirements. Landscaped areas should be of adequate size to allow proper plant growth, protect plantings from both pedestrian and vehicular traffic, and provide adequate area for plant maintenance. Definitions and rules for calculating soil volume provided in Appendix B. All exceptions to soil volume requirements must be approved by the City Forester in writing. 2. The minimum soil volume requirements in Table 2 are amended as follows: Expected Tree Size at Maturity Minimum Soil Volume Requirement (ft3) Small trees: 10-25 ft crown spread, 8-12” mature DBH 300 Medium trees: 25-35 ft crown spread, 12-18” mature DBH 700 Large trees: 35+ ft crown spread, 18” + mature DBH 1100 3. Appendix B has the following definitions and standards amended to include revised language and reads as: Covered soil. All covered soil used in cell-type systems or suspended pavement systems shall be loam. Shared soil. Trees in shared soil spaces received a 30% credit towards total soil volume requirements. The following standards and exceptions apply to calculating soil volumes: 3) Trees in shared soil spaces receive a 30% credit towards total soil volume requirements. At the June 3, 2024 City Council Work Session, staff recommended including the minor amendment regarding soil volumes in the Second Reading of the revised draft Ordinance No. 1696 for the June 10, 2024 City Council 38 Item 5. Page 3 meeting, Monday at 6:00 pm located in the City Council Chambers of City Hall addressed 3989 Central Avenue NE, Columbia Heights, MN 55421. RECOMMENDATION Staff finds that the proposed zoning amendment is consistent with the intent of the comprehensive plan and is in the public interest of all residents of Columbia Heights. Therefore, staff recommends approval of Ordinance No. 1696, on second consideration: RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Ordinance No. 16 96, there being ample copies available to the public. MOTION: Move to approve Ordinance Amendment No. 1696, an Ordinance amending chapter 9.106 General Development Standards (M) of the City Code of 2005 to establish Tree Preservation and Planting Standards, and direct staff to send the summary ordinance for publication in the legal newspaper. ATTACHMENT(S): Ordinance No. 1696 Summary Ordinance 39 Item 5. Ordinance No.1696 ORDINANCE NO. 1696 AN ORDINANCE AMENDING CHAPTER 9.106 OF THE CITY CODE OF 2005 TO AMEND GENERAL DEVELOPMENT STANDARDS AND INCLUDE TREE PRESERVATION AND PLANTING STANDARDS FOR LANDSCAPING AND SCREENING The City of Columbia Heights does ordain: Section 1 The definition of the term “Tree Preservation and Planting Standards for Landscaping and Screening,” as provided in Section 9.106 of the City Code of 2005, is hereby established to read as follows: (M) Tree Preservation and Planting Standards for Landscaping and Screening. (1) Purpose. The City of Columbia Heights recognizes the great value trees, landscaping, and screening provide to all residents of the City. A healthy, resilient, and robust urban forest enhances the aesthetic, environmental, and economic well-being of the City. Tree preservation and planting standards, landscaping and screening requirements are established to buffer non-compatible land uses, screen unsightly views, reduce noise and glare, minimize storm water runoff, and generally enhance the quality and appearance of development within the community. a. Preserve and increase the tree canopy cover of Columbia Heights by protecting mature trees throughout the City. b. Protect and enhance property values by conserving trees. c. Improve quality of life for all stakeholders, including residents, visitors, and wildlife. d. Preserve and increase the environmental services provided by the urban forest including sequestration of CO2, erosion and stormwater mitigation, reduction of air pollutants, reduction of the urban heat island effect, and reduction of noise pollution. e. Protect and maintain healthy trees in the development and building permit process. Protect and maintain healthy trees by ensuring best tree protection practices during construction and development. (2) Preservation, protection, and replacement of Protected Trees: a. This ordinance applies to all demolition, building permit applications, and land alteration permits, public or private, that require a survey. b. Definitions: i. Protected Tree: Any tree variety on the List of Protected Tree Varieties as maintained and published by City staff with a diameter of 6” or greater as measured at 4.5’ above ground (DBH, Diameter at Breast Height). The List of Protected Tree Varieties may be amended from time to time. ii. Removable Tree: Any tree not defined as a Protected Tree. iii. City-Owned Tree: Any tree originating within the City right-of-way or originating from a City park or City-owned property. c. Demolition and building permit applications must include a construction tree inventory plan indicating the location, species, and diameter of the trunk at 4.5’ above the ground (DBH) for all Protected Trees on the property and City-Owned Trees on or adjacent to the construction site. The plan must also indicate any Protected Trees that are proposed to be removed, as well as their replacement tree(s) location, species, and size. 40 Item 5. City of Columbia Heights - Ordinance Page 2 Applications must also include a tree protection plan describing in detail how Protected Trees and City-Owned Trees will be preserved and protected during construction. The tree protection plan shall follow the standards as presented in the most recent ver sion of the following publications: i. ANSI A300 Part 5- Management of Trees and Shrubs During Site Planning, Site Development, and Construction ii. ISA Best Management Practices- Managing Trees During Construction d. The construction tree inventory plan and tree protection plan must be reviewed and approved by the City Forester. Approved tree protection measures shall be fully installed and inspected by City staff prior to commencement of any construction activities or vehicular traffic on site. e. During the demolition and building process, the permit holder shall not leave any Protected Tree or adjacent City-owned tree without sufficient guards and protections to prevent injury to the protected tree during construction. Tree protection shall follow the standards as presented in the publications listed above (3.b.). City Forestry Staff monitoring is required for all projects with affected Protected Trees and/or replacement trees. Replacement trees will be monitored for three (3) years to ensure proper establishment. f. Protected Tree varieties that are less than 6” in caliper must be moved to another location on the property if possible. Exceptions must be granted in writing by the City Forester. g. If a Protected Tree is removed, except as allowed for in paragraph 5 below, it is subject to a size-based replacement policy. i. Protected trees with DBH 6”-15” are subject to a 2:1, “two for one” replacement requirement. ii. Protected trees with DBH 15”-20” are subject to a 3:1, “three for one” replacement requirement. iii. Protected trees with DBH 20”-25” are subject to a 4:1, “four for one” replacement requirement. iv. Protected trees with DBH >25” are subject to a 5:1, “five for one” replacement requirement. v. Replacement trees must be varied by species and are subject to approval by the City Forester. vi. Replacement trees are subject to the size and diversity requirements as outlined below. vii. A payment of $400 for each tree may be made to the City in lieu of planting replacement trees where sufficient space does not exist on the property. Payments will support the planting of replacement trees by City staff on City property. viii. Replacement trees shall be planted according to the standards set forth in the MN Department of Natural Resources publication “A Pocket Guide to Planting Trees”. All replacement trees are subject to inspection by City staff for a period of 2 years beginning the day of planting. Any trees determined to be unhealthy or poorly established during this period shall be subject to replacement. (3) Removal of Protected and Removable Trees: a. Protected Trees may be removed in the following areas: 41 Item 5. City of Columbia Heights - Ordinance Page 3 i. Within the footprint of the building pad of a new or remodeled building, or within a 10’ radius of the footprint. ii. Within driveways and parking areas meeting all other City ordinance requirements. b. Protected Trees removed in accordance with sections (i.) and (ii.) above are required to be replaced at a rate of 1:1, “one for one.” Replacement trees are subject to all requirements listed in paragraph (3.) above. c. Removable Trees may be removed for any development or building permit without replacement. d. If Protected Trees are dead, diseased, or hazardous their removal must be approved in writing by the City Forester before removal. Dead, diseased, or hazardous trees are not subject to replacement requirements. (4) Exemptions from Tree Preservation Ordinance: Tree removal on property with an existing building or structure that is not being modified is exempt from this ordinance. (5) Standards for Newly Planted Trees and Replacement Trees a. Landscaping and screening. i. Landscape plan required. A landscape plan is required for all new commercial, industrial, institutional, and multi-family development. For development having an anticipated construction value in excess of $750,000, the landscape plan must be prepared by a landscape architect registered in the State of Minnesota. Said landscape plan shall include the location, size, quantity, and species of all existing and proposed plant materials. ii. Design considerations. The following design concepts and requirements should be considered when developing a landscape plan for submittal to the city: 1. To the maximum extent possible, the landscape plan shall incorporate existing vegetative features on the site. 2. The overall composition and location of landscaped areas should complement the scale of the development and its surroundings. 3. The use of native species is preferred in all landscaping choices, and a minimum of 80% of all plants used shall be native to MN. 4. The City of Columbia Heights is committed to enhancing the diversity and resiliency of its urban forest. A variety of trees and shrubs shall be used to provide visual interest year-round and meet diversity requirements. No more than 25% of the required number of trees or shrubs may be comprised of any one species or genus. No less than 50% of the required number of trees shall be over-story deciduous trees and no less than 10% shall be coniferous. New trees and replacement trees shall be planted according to the standards set forth in the MN Department of Natural Resources publication “A Pocket Guide to Planting Trees”. All replacement trees are subject to inspection by City staff for a period of 3 years beginning the day of planting. Any trees determined to be unhealthy or poorly established during this period shall be subject to replacement. 5. Final slopes greater than 3:1 will not be permitted without special treatment such as terracing, retaining walls or special ground covers. 42 Item 5. City of Columbia Heights - Ordinance Page 4 6. All plant materials shall meet the minimum size standards listed in Table 1; all planting locations shall meet the soil volume requirements for the plant material listed in Table 2. Soil volume requirements must be met by contiguous, uncompacted soil suitable for the plant type. Soil depth beyond 3 feet shall not be counted towards soil volume requirements. Landscaped areas should be of adequate size to allow proper plant growth, protect plantings from both pedestrian and vehicular traffic, and provide adequate area for plant maintenance. Definitions and rules for calculating soil volume provided in Appendix B. All exceptions to soil volume requirements must be approved by the City Forester in writing. Table 1: Plant Size Requirements Table 2: Soil Volume Requirements Expected Tree Size at Maturity Minimum Soil Volume Requirement (ft3) Small trees: 10-25 ft crown spread, 8-12” mature DBH 300 Medium trees: 25-35 ft crown spread, 12-18” mature DBH 700 Large trees: 35+ ft crown spread, 18”+ mature DBH 1100 Appendix A: List of Protected Tree Varieties Common Name Botanical Name Plant Type Minimum Size at Planting Trees Evergreen-over-story 6 feet in height Evergreen—ornamental 6 feet in height Deciduous–over-story 2.5 inches diameter, measured 2 feet from base Deciduous–ornamental 2 inches diameter, measured 2 feet from base Shrubs Evergreen 2 feet in height Deciduous 2 feet in height Screening shrubs–either 3 feet in height 43 Item 5. City of Columbia Heights - Ordinance Page 5 Birch Betula spp. Buckeye, Ohio Aesculus glabra Catalpa, Northern Catalpa speciosa Cedar, Eastern Red Juniperus virginiana Cedar, Northern White Thuja occidentalis Elm (except Siberian/Asian elms) Ulmus spp. (Except U. pumila) Fir, White Abies concolor Hackberry Celtis occidentalis Hemlock, Eastern Tsuga canadensis Hickory Carya spp. Honey locust Gleditsia triacanthos Ironwood Ostrya virginiana Kentucky coffee Gymnocladus dioica Linden Tilia spp. Maple, Black Acer nigrum Maple, Red Acer rubrum Maple, Sugar Acer saccharum Mountain ash Sorbus spp. Oak Quercus spp. Pine, Red Pinus resinosa Pine, White Pinus strobus Spruce, Norway Picea abies Spruce, White Picea glauca Walnut, Black Juglans nigra Appendix B: Definitions and Rules for Calculating Soil Volume The following definitions apply to soil media for newly planted trees in the City of Columbia Heights: Open soil. Exclusively refers to either uncompacted native soils (no greater than 80% Proctor), or amended soils meeting the Minnesota Department of Transportation standards for approved topsoil, that are not covered by hardscape or paved surfaces. Available open soil. The uncovered length by width of a planting bed, multiplied by depth of preparation up to 36 inches deep. Most unprepared urban subgrade is highly compacted and does not qualify as available. Covered soil. Soil volume provided below hardscape or paved surfaces in the form of suspended soil cells or structural soil. Only 25% of the volume of structural soils may be counted towards soil volume requirements. All covered soil used in cell-type systems or suspended pavement systems shall be loam. 44 Item 5. City of Columbia Heights - Ordinance Page 6 Shared soil. Soil media shared by more than one tree in a planting bed sharing open soil, or an individual tree in a planting bed that is connected to other open soils via Soil Cells or Structural Soil. Areas of shared soil must have a continuous root path that does not restrict to less than 4 feet wide or 2 feet deep. Trees in shared soil spaces received a 30% credit towards total soil volume requirements. Isolated soil. Soil media in a tree well or small enclosed planting bed that is not connected to other prepared soil volumes and is totally isolated by hardscape such as driveways, sidewalks, or vaults. Connected soil. Two or more areas of open soil that are connected below hardscape with either soil cells or structural soil. These connected beds can now qualify as shared soil. The following standards and exceptions apply to calculating soil volumes: 1) The total soil volume provided for a tree shall be calculated in cubic feet by adding the available open soil volume to the available covered soil volume within a 50-foot radius of the tree. 2) When total soil volume consists of more than one planter bed or open soil area, those areas must be connected by continuous root paths at least 4 feet wide and 2 feet deep. 3) Soil volumes for covered soil shall be calculated by using only the space available to roots and may not include the components providing structure. 90% of the volume of cell -type hardscape suspension systems may be counted towards total soil volume; 25% of the volume of structural soils may be counted towards total soil volume. A maximum depth of 36” may be used when calculating total soil volume; depths beyond 36” may not be counted towards soil volume requirements. Trees in shared soil spaces receive a 30% credit towards total soil volume requirements. (6) Landscaping requirements. Landscaping shall be provided in accordance with the following requirements: a. All required setbacks shall be landscaped with turf grass, native grasses, trees, shrubs, vines, perennial flowering plants, or other pervious ground cover. b. A minimum of one tree shall be planted for every 50 feet of street frontage or fraction thereof. The trees shall be planted within the front yard and may be arranged in a cluster or placed at regular intervals to best complement existing landscape design patterns in the area. c. A minimum of four trees shall be planted for every one acre of lot area covered by buildings, parking areas, loading areas, exterior storage areas and other impervious surfaces. d. Parking areas shall have a minimum of 100 square feet of landscape area and one over- story tree for each 20 spaces or, fraction thereof. The remainder of the landscape area shall be covered with turf grass, native grasses, trees, shrubs, vines, perennial flowering plants, or other pervious ground cover. (7) Screening requirements. Screening shall be provided in accordance with the following requirements: a. All off-street parking areas containing six or more parking spaces and located adjacent to a residential or residentially zoned property, the parking area shall be 45 Item 5. City of Columbia Heights - Ordinance Page 7 screened along the boundary with the residential use. Where any commercial or industrial use is located adjacent to or across a public alley from a residential or a residentially zoned property, the commercial or industrial use shall be screened along the boundary with the residential use. b. Exterior storage of materials or equipment, except for allowed retail sales and temporary placement of equipment, shall be screened from all adjacent non- industrial uses and from the public right-of-way. c. Required screening shall consist of a fence, wall, earthen berming and/or vegetation no less than six feet in height and no less than 80% opaque on a year round basis. Said screening shall be located as close to the property line as practicable and no closer than 15 feet from the edge of a public right-of-way. (8) Installation and maintenance. The following regulations shall govern the installation and maintenance of landscaping and screening materials. a. All landscaping materials and screening materials shall be installed in conjunction with site development and prior to issuance of a final certificate of occupancy. b. A letter of credit or other security as acceptable to the city shall be deposited with the Zoning Administrator, in an amount equal to 100% of the estimated cost of landscaping and/or screening. The letter of credit or other security as acceptable to the city, or portions thereof, shall be forfeited to maintain and/or replace materials for a period of time to include at least two growing seasons. A portion of the letter of credit or other security as acceptable to the city may be released after one growing season as determined by the Zoning Administrator. The property owner shall be responsible for continued maintenance of landscaping and screening materials to remain in compliance with the requirements of this section. Plant materials that show signs of disease or damage shall be promptly removed and replaced within the next planting season. c. The property owner shall be responsible for continued maintenance of landscaping and screening materials to remain in compliance with the requirements of this section. Plant materials that show signs of disease or damage shall be promptly removed and replaced within the next planting season. (9) Screening of parking areas from adjacent properties. All parking and loading areas (including drive-through facilities, pump island service areas and stacking spaces) abutting a public street or sidewalk shall provide: a. A landscaped frontage strip at least five feet wide along the public street or sidewalk. If a parking area contains over 100 spaces, the minimum required landscaped frontage strip shall be increased to eight feet in width. b. Screening consisting of either a masonry wall, fence, berm or hedge or combination that forms a screen a minimum of three feet in height, a maximum of four and one half feet in height, and not less than 50% opaque on a year -round basis. For reasons of personal safety and security, parking lot screening should allow clear visibility of pedestrians above the three-foot high viewing range. c. Trees shall be planted at regular intervals of no greater than 50 feet within the frontage strip. Section 2 46 Item 5. City of Columbia Heights - Ordinance Page 8 This Ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: May 13, 2024 Offered by: Councilmember Jacobs Seconded by: Councilmember Buesgens Roll Call: Second Reading: June 10, 2024 Offered by: Seconded by: Roll Call: Date of Passage: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 47 Item 5. Ordinance No.1696 SUMMARY OF ORDINANCE NO. 1696 BEING AN ORDINANCE AMENDING CHAPTER 9.106 OF THE CITY CODE OF 2005 TO AMEND GENERAL DEVELOPMENT STANDARDS AND INCLUDE TREE PRESERVATION AND PLANTING STANDARDS FOR LANDSCAPING AND SCREENING The City Council for the City of Columbia Heights, Minnesota adopted Ordinance No. 16 96 on May 28, 2024. The purpose of this ordinance is to establish, upon passage, tree preservation and planting standards for landscaping and screening. The ordinance amends Chapter 9 of Columbia Heights City Code creating tree preservation and planning standards while establishing industry standards and agency best practices to preserve trees during the construction process, ensure that trees are healthy and grow to maturity, and include the Urban Forester on development review to protect trees during construction. The ordinance establishes definitions for protected, removable, and city-owned trees and adopts the most recent standards of the ANSI A300 Part 5, ISA Best Management Practices, and MN DNR “Pocket Guide to Planting Trees”. These include protect tree varieties, soil volumes, definitions and calculations for soil volumes. Tree replacement is determined through a size-based replacement policy which is then reviewed by the Urban Forester to make an individualized determination after applying the policy and assessing the site. The ordinance includes revisions to the letter of credit or other financial security language to reflect the estimated cost of the landscaping plan. This is a summary of Ordinance No. 1696. A copy of the entire text of the Ordinance is available for public inspection during regular office hours at City Hall, by standard or electronic mail, or at www.columbiaheightsmn.gov Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 48 Item 5. ITEM: Approve City Manager Entering a 3-year Contract with Tyler Technologies for Enterprise Permit & License Software at $55,462 Per-year and $166,800 for Onboarding Professional Services DEPARTMENT: IT Department BY/DATE: IT Director / June, 4th, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X_Healthy and Safe Community X_Equitable, Diverse, Inclusive, and Friendly X_Trusted and Engaged Leadership X_Thriving and Vibrant Destination Community X_Strong Infrastructure and Public Services _Sustainable BACKGROUND The City of Columbia Heights currently uses Permit Works, software acquired in the 90s, for Permit and Business License management. This software is no longer supported and no longer meets the City’s needs. Rental licenses do not have a permanent long-term home. Property maintenance inspections use various programs and a complicated process involving exceptional staff interaction. Citizen request management is non-existent. There is currently no or limited inter-departmental communication regarding parcels. Most requests require extensive staff time to review information stored in multiple locations. The result is the “left hand not knowing what the right is doing”. Customer service with regards to permits, licenses and plan review is limited. Customers want to be able to conduct their principal business online and have easy access to public information regarding parcels at their fingertips from their electronic devices. SUMMARY OF CURRENT STATUS Because acquisition of this software involves multiple departments and areas of expertise, the IT Department took on the task of searching for the best software for the City that meets a balance of budget, staff and citizen needs. After reviewing several software company’s offerings, the IT Department along with staff input from Community Development, Fire and Engineering chose Tyler for Enterprise Permit & License management and Avolve DigEplan for digital plan review software. Enterprise Permit & License (EP&L) software provides an online portal for customers and City staff to apply for and manage building permits, CO, right-of-way, planning, zoning code enforcement and business licenses. EP&L is fully integrated with GIS for easily accessing parcel data, Laserfiche for document retention and payment methods such as Credit Card and ACH. Tyler EP&L saves a considerable amount of staff time by automatically guiding customers through the various permits and licenses. EP&L then routes requests to the appropriate staff ensuring permits and licensing flow smoothly through the administrative approval process. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE 6/10/2024 49 Item 6. City of Columbia Heights - Council Letter Page 2 Follow up notifications are automated to customers and staff during definable points of the application process. Tyler EP&L provides Citizen Request management that allows Citizens to submit requests and conce rns online that can be automatically routed to the appropriate staff members. Requests can be reviewed and followed up on by City administration to ensure a high level of City-wide customer service. Staff can track and identify hot spots in the City requiring attention and development. Tyler’s software is completely customizable to our needs. The City has an on -staff GIS and Application Support Technician to support, improve and expand these software components in the long-term. The purchase of EP&L and Digital Plan Review software is inline with the Council adopted Strategic Technology Plan and the Sceins Study. STAFF RECOMMENDATION Staff recommends approving the City Manager entering a 3-year contract with Tyler Technologies for EP&L software at $55,462/yr and one-time onboarding professional services and training at $166,800 from Tyler Technologies. RECOMMENDED MOTION(S): MOTION: Approve City Manager Entering a 3-year Contract with Tyler Technologies for Enterprise Permit & License Software at $55,462 Per-year MOTION: Approve one-time cost of $166,800 for Onboarding Professional Services from Tyler Technologies ATTACHMENT(S): 50 Item 6. ITEM: Approve City Manager Entering into a 3-year Contract with Avolve Software for Digital Plan Review Software at $17,600 Per-year and $20,000 for Onboarding Professional Services DEPARTMENT: IT Department BY/DATE: IT Director / June, 4th, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X_Healthy and Safe Community X_Equitable, Diverse, Inclusive, and Friendly X_Trusted and Engaged Leadership X_Thriving and Vibrant Destination Community X_Strong Infrastructure and Public Services _Sustainable BACKGROUND Plan reviews are essential for safe commercial and residential buildings in our City. Plan review software can also be used for fire egress and suppression plans as well as engineering for right -of-way permits. Staff members currently use Adobe for small p lans and marker and paper for large plans. Plan review software can provide a variety of tools to increase customer service and staff efficiency. Customer service with regards to permits, licenses and plan review is limited. Customers want to be able to conduct their principal business online and have easy access to public information regarding parcels at their fingertips from their electronic devices. SUMMARY OF CURRENT STATUS Because acquisition of this software involves multiple departments and areas of expertise, the IT Department took on the task of searching for the best software for the City that meets a balance of budget, staff and citizen needs. After reviewing several software company’s offerings, the IT Department along with staff input from Community Development, Fire and Engineering chose Tyler for Enterprise Permit & License management and Avolve DigEplan for digital plan review software. Avolve’s digital plan review software DigEplan empowers our Building Official, Inspectors, and Engineers with tools that greatly enhance their ability to safely review building and site plans. This allows them to effectively markup and communicate changes or improvements to customers all while maintaining compliance and auditing capability. DigEplan also empowers building officials and inspectors to markup and review plans in the field using a mobile app. The City has an on-staff GIS and Application Support Technician to support, improve and expand these software components in the long-term. The purchase of EP&L and Digital Plan Review software is inline with the Council adopted Strategic Technology Plan and the Sceins Study. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE 6/10/2024 51 Item 7. City of Columbia Heights - Council Letter Page 2 STAFF RECOMMENDATION Staff recommends approving the City Manager entering a 3-year contract with Avolve Software for DigEplan digital plan review software at $17,600/yr +3% YoY and one-time onboarding profession services and training at $20,000 from Avolve software. RECOMMENDED MOTION(S): MOTION: Approve City Manager Entering a 3-year Contract with Avolve Software for DigEplan digital plan review software at $17,600/yr +3% YoY MOTION: Approve one-time cost of $20,000 for Onboarding Professional Services from Avolve Software ATTACHMENT(S): 52 Item 7. ITEM: License Agenda. DEPARTMENT: Community Development BY/DATE: Sarah LaVoie, 06/05/2024 CORE CITY STRATEGIES: XHealthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community _Strong Infrastructure and Public Services _Sustainable BACKGROUND Attached is the business license agenda for the June 10th, 2024, City Council meeting. This agenda consists of applications for 2024: Contractor licenses, Solicitor license, Food Truck licenses, Catering-Food, Popcorn and Candy license and tree service license. At the top of the license agenda there is a phrase stating "*Signed Waiver Form accompanied application", noting that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION(S): MOTION: Move to approve the items as listed on the business license agenda for June 10th, 2024, as presented. ATTACHMENT(S): 1. License Agenda 06/10/2024 CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE 06/10/2024 53 Item 8. TO CITY COUNCIL 06/10/2024 *Signed Waiver Form accompanied application CONTRACTOR LICENSES – 2024 *Air Central Inc. 24663 Xeon St NW Isanti, MN 55040 $80 *Fast Eddy’s Flags & Signs 359 1st Ave s Saint Paul MN 55075 $80 *Vector Services LLC 9210 Wyoming Ave N Ste 255 Brooklyn Park, MN 55445 $80 *South-Town Refrigeration 6325 Welcome Ave N Ste 200 Brooklyn Park, MN 55445 $80 *Affordable Comfort/Apollo Heating, Air & Plumbing 1167 Viking Dr E Maplewood, MN 55109 $80 *B & D Plumbing, Heating & A/C 4145 Mackenzie CT NE Saint Michael, MN 55376 $80 *Ray N Welter Heating 4637 Chicago Ave S Minneapolis, MN 55407 $80 *Blue Ox Heating and Air 5720 International Parkway New Hope, MN 55428 $80 *Larson Plumbing Inc PO BOX 459 Isanti, MN 55040 $80 Solicitor – 2024 *Katrin Piirimaa “BookGirl Katrin” 38850 Midway St NE Stanchfield MN 55080 $100 Food Truck-2024 *Nafie Ice Cream 834 40th Ave NE Columbia Heights, MN 55421 $100 *L & M Corndog LLP 1016 Forest Glen CT Burnsville, MN 55438 $10 54 Item 8. Catering-Food, Popcorn and Candy *Thirsty Dragon LLP 5123 W 98th St #1138 Minneapolis, MN 55437 $50 Tree Services3-2024 *Living Water Tree Service 2605 136th Ave NW Andover, MN 55304 $80 55 Item 8. ITEM: Rental Occupancy Licenses for Approval DEPARTMENT: Fire Department BY/DATE: Assistant Fire Chief Dan O’Brien, June 10, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) X Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community X_Strong Infrastructure and Public Services _Sustainable BACKGROUND Consideration of approval of attached list of rental housing license applications. RECOMMENDED MOTION: MOTION: Move to approve the items listed for rental housing license applications for June 10, 2024, in that they have met the requirements of the Property Maintenance Code. ATTACHMENT: Rental Occupancy Licenses for Approval – 6-10-24 CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE JUNE 10, 2024 56 Item 9. 57 Item 9. 58 Item 9. 59 Item 9. 60 Item 9. 61 Item 9. 62 Item 9. ITEM: Review of Bills. DEPARTMENT: Finance Department BY/DATE: June 10, 2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly X Trusted and Engaged Leadership _Thriving and Vibrant Destination Community _Strong Infrastructure and Public Services _Sustainable BACKGROUND The Finance Department prepares a list of all payments made for approval of the Council. STAFF RECOMMENDATION Approve payments since previous City Council Meeting. RECOMMENDED MOTION(S): MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $1,510,564.52. ATTACHMENT(S): List of Claims CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE JUNE 10, 2024 63 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 1/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 337.20 609.0000.14500051724 INVARTISAN BEER COMPANY36819951285(A)MAIN05/30/2024 872.40 609.0000.14500051724 INV36819961285(A) (80.00)609.0000.14500051724 INV2110005202405171285(A) 1,129.60 364.00 609.0000.14500051724 INV 700297717BREAKTHRU BEVERAGE MN BEER LLC1158632651286(A)MAIN05/30/2024 240.00 609.0000.14500051424 INV 7002977171157631301286(A) 247.50 609.0000.14500051424 INV 7002977171157578361286(A) 20,781.35 609.0000.14500051424 INV 7002977171157578341286(A) 14,921.95 609.0000.14500051024 INV 7002977821157327191286(A) 17,846.95 609.0000.14500050124 INV 7002977361155518211286(A) 11,300.97 609.0000.14500050824 INV 7002977361156748431286(A) 61.60 609.0000.14500051424 INV 7002977171157578351286(A) (7.20)609.0000.14500051724 INV 7002977174122867351286(A) (12.80)609.0000.14500051724 INV 7002977174122867341286(A) (21.20)609.0000.14500051724 INV 7002977824122782901286(A) (261.50)609.0000.14500050724 INV 7002977364122420221286(A) (29.00)609.0000.14500051424 INV 7002977364122632841286(A) (30.00)609.0000.14500051524 INV 7002977174122715981286(A) 65,402.62 89.22 240.5500.42180LARGEPRINT BOOK ORDERCENGAGE LEARNING INC842727691287(A)MAIN05/30/2024 200.18 240.5500.42180LARGEPRINT BOOK ORDER842666771287(A) 289.40 432.78 101.1940.42175COFFEE SUPPLIES CH 051624FIRST CHOICE COFFEE SERVICE0209531288(A)MAIN05/30/2024 186.70 101.2100.42175COFFEE SUPPLIES PS 0516240209541288(A) 186.71 101.2200.42175COFFEE SUPPLIES PS 0516240209541288(A) 806.19 24,452.69 411.9999.45180.1911CITY HALL FURNITURE DEPOSIT FLUID INTERIORS376901289(A)MAIN05/30/2024 328.40 701.0000.14120WASH GUN, SWIVEL, NOZZLESHOTSY MINNESOTA210701290(A)MAIN05/30/2024 266.00 609.0000.14500051524 INVJOHNSON BROTHERS LIQUOR CO.25404251291(A)MAIN05/30/2024 490.65 609.0000.14500051524 INV25404241291(A) 181.00 609.0000.14500051524 INV25404221291(A) 640.00 609.0000.14500051524 INV25404181291(A) 93.40 609.0000.14500051524 INV25404161291(A) 287.45 609.0000.14500051524 INV25404151291(A) 881.00 609.0000.14500051524 INV25404131291(A) 668.48 609.0000.14500051724 INV25425321291(A) 192.00 609.0000.14500051724 INV25425371291(A) 32.00 609.0000.14500051724 INV25425361291(A) 64 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 2/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 112.00 609.0000.14500051724 INV25425311291(A) 298.00 609.0000.14500051724 INV25425351291(A) 240.00 609.0000.14500051524 INV25404121291(A) 364.00 609.0000.14500051524 INV25404091291(A) 33.50 609.0000.14500051024 INV25380181291(A) 1,243.56 609.0000.14500051024 INV25380211291(A) 928.00 609.0000.14500051024 INV25380251291(A) 1,365.00 609.0000.14500051024 INV25380241291(A) 1,670.50 609.0000.14500051024 INV25380201291(A) 640.00 609.0000.14500051024 INV25380231291(A) 1,916.00 609.0000.14500051024 INV25380261291(A) 1,736.00 609.0000.14500051024 INV25380221291(A) 800.00 609.0000.14500050924 INV25369551291(A) 160.00 609.0000.14500050924 INV25369591291(A) 371.22 609.0000.14500050824 INV25358341291(A) 109.20 609.0000.14500050824 INV25358331291(A) 320.00 609.0000.14500050824 INV25358321291(A) 198.00 609.0000.14500050824 INV25358311291(A) 2,467.00 609.0000.14500050824 INV25358291291(A) 3,712.32 609.0000.14500051324 INV25383421291(A) 948.30 609.0000.14500051324 INV25383411291(A) 1.40 609.9791.42199051524 INV25404251291(A) 2.80 609.9791.42199051524 INV25404241291(A) 2.80 609.9791.42199051524 INV25404221291(A) 8.40 609.9791.42199051524 INV25404181291(A) 2.80 609.9791.42199051524 INV25404161291(A) 2.80 609.9791.42199051524 INV25404151291(A) 9.80 609.9791.42199051524 INV25404131291(A) 19.60 609.9791.42199051724 INV25425321291(A) 8.40 609.9791.42199051724 INV25425371291(A) 1.40 609.9791.42199051724 INV25425361291(A) 1.40 609.9791.42199051724 INV25425311291(A) 5.60 609.9791.42199051724 INV25425351291(A) 4.20 609.9791.42199051524 INV25404121291(A) 9.80 609.9791.42199051524 INV25404091291(A) 1.40 609.9791.42199051024 INV25380181291(A) 16.45 609.9791.42199051024 INV25380211291(A) 16.80 609.9791.42199051024 INV25380251291(A) 25.20 609.9791.42199051024 INV25380241291(A) 23.80 609.9791.42199051024 INV25380201291(A) 72.80 609.9791.42199051324 INV25383421291(A) 12.60 609.9791.42199051324 INV25383411291(A)65 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 3/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 0.24 609.9791.42199050124 DEL25314411291(A) 0.12 609.9792.42199050824 DEL25358301291(A) 5.95 609.9792.42199051024 INV25380231291(A) 33.60 609.9792.42199051024 INV25380261291(A) 22.40 609.9792.42199051024 INV25380221291(A) 15.42 609.9792.42199050924 INV25369551291(A) 4.20 609.9792.42199050924 INV25369591291(A) 1.40 609.9792.42199050824 INV25358341291(A) 4.20 609.9792.42199050824 INV25358331291(A) 9.80 609.9792.42199050824 INV25358321291(A) 2.80 609.9792.42199050824 INV25358311291(A) 16.80 609.9792.42199050824 INV25358291291(A) 23,731.76 550.82 602.9600.42171CARBIDE SAWMAC QUEEN EQUIPMENT LLCP574631292(A)MAIN05/30/2024 80.95 240.5500.42189DVD ORDERMIDWEST TAPE5054410811293(A)MAIN05/30/2024 27.73 240.5500.42189DVD ORDER5054570691293(A) 108.68 424.00 609.0000.14500051724 INVPHILLIPS WINE & SPIRITS INC67850911294(A)MAIN05/30/2024 1,043.76 609.0000.14500051724 INV67850921294(A) 815.25 609.0000.14500051724 INV67850931294(A) 461.25 609.0000.14500051724 INV67850941294(A) 160.00 609.0000.14500051724 INV67850951294(A) 680.62 609.0000.14500051724 INV67850961294(A) 161.40 609.0000.14500051024 INV67815161294(A) 44.00 609.0000.14500051024 INV67815151294(A) 282.50 609.0000.14500051024 INV67815141294(A) 891.00 609.0000.14500051024 INV67815121294(A) 388.00 609.0000.14500051024 INV67815101294(A) 2,391.45 609.0000.14500051024 INV67815091294(A) 1,350.00 609.0000.14500051024 INV67815131294(A) 1,198.25 609.0000.14500051024 INV67815191294(A) 260.00 609.0000.14500051024 INV67815211294(A) 362.90 609.0000.14500051024 INV67815201294(A) 1,350.00 609.0000.14500051024 INV67815181294(A) 452.00 609.0000.14500051024 INV67815171294(A) 14.00 609.9791.42199051724 INV67850911294(A) 5.60 609.9791.42199051724 INV67850921294(A) 16.80 609.9791.42199051724 INV67850931294(A) 7.70 609.9791.42199051724 INV67850941294(A) 2.80 609.9791.42199051724 INV67850951294(A) 66 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 4/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 7.94 609.9791.42199051724 INV67850961294(A) 2.80 609.9791.42199051024 INV67815161294(A) 1.40 609.9791.42199051024 INV67815151294(A) 14.00 609.9791.42199051024 INV67815141294(A) 8.40 609.9791.42199051024 INV67815121294(A) 4.90 609.9791.42199051024 INV67815101294(A) 23.10 609.9791.42199051024 INV67815091294(A) 14.00 609.9791.42199051024 INV67815131294(A) 11.20 609.9792.42199051024 INV67815191294(A) 2.80 609.9792.42199051024 INV67815211294(A) 7.00 609.9792.42199051024 INV67815201294(A) 14.00 609.9792.42199051024 INV67815181294(A) 14.00 609.9792.42199051024 INV67815171294(A) 12,888.82 917.70 609.0000.14500050924 INVSOUTHERN GLAZER'S24776171295(A)MAIN05/30/2024 355.35 609.0000.14500050924 INV24776091295(A) 257.25 609.0000.14500042524 INV24722201295(A) 257.25 609.0000.14500042524 INV24722311295(A) 519.72 609.0000.14500042524 INV24722301295(A) 339.90 609.0000.14500042524 INV24723651295(A) 469.55 609.0000.14500051624 INV24802811295(A) 1,888.95 609.0000.14500051624 INV24802851295(A) 3,133.93 609.0000.14500051624 INV24802681295(A) 1,245.14 609.0000.14500051624 INV24802691295(A) 923.88 609.0000.14500051624 INV24802741295(A) 448.00 609.0000.14500051624 INV24802731295(A) 1,530.00 609.0000.14500051624 INV24802871295(A) 989.30 609.0000.14500051624 INV24802861295(A) 242.91 609.0000.14500051624 INV24802841295(A) 272.49 609.0000.14500051624 INV24802801295(A) 302.40 609.0000.14500051624 INV24802771295(A) 105.72 609.0000.14500051624 INV24802761295(A) 230.00 609.0000.14500051624 INV24802751295(A) 2,023.86 609.0000.14500051624 INV24802781295(A) 1,565.40 609.0000.14500051624 INV24802831295(A) 539.85 609.0000.14500051624 INV24802821295(A) 914.64 609.0000.14500051624 INV24802791295(A) 9,125.00 609.0000.14500050924 INV24776181295(A) 8.96 609.9791.42199050924 INV24776171295(A) 5.12 609.9791.42199050924 INV24776091295(A) 6.40 609.9791.42199042524 INV24722201295(A)67 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 5/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 2.77 609.9791.42199051624 DEL24802701295(A) 6.40 609.9791.42199051624 INV24802811295(A) 23.04 609.9791.42199051624 INV24802851295(A) 23.04 609.9791.42199051624 INV24802681295(A) 26.03 609.9791.42199051624 INV24802691295(A) 0.64 609.9791.42199051624 DEL24802721295(A) 15.36 609.9791.42199051624 INV24802741295(A) 3.20 609.9791.42199051624 INV24802731295(A) 16.64 609.9791.42199051624 INV24802871295(A) 16.64 609.9791.42199051624 INV24802861295(A) 1.28 609.9791.42199051624 INV24802841295(A) 1.28 609.9791.42199051624 INV24802801295(A) 3.84 609.9791.42199051624 INV24802771295(A) 0.75 609.9791.42199051624 INV24802761295(A) 12.80 609.9791.42199051624 INV24802751295(A) 19.20 609.9791.42199051624 INV24802781295(A) 19.20 609.9791.42199051624 DEL24802881295(A) 15.36 609.9791.42199051624 INV24802831295(A) 3.84 609.9791.42199051624 INV24802821295(A) 15.36 609.9791.42199051624 INV24802791295(A) 148.48 609.9791.42199050924 INV24776181295(A) 8.96 609.9791.42199051624 DEL24802711295(A) 6.40 609.9792.42199042524 INV24722311295(A) 7.68 609.9792.42199042524 INV24722301295(A) 6.40 609.9793.42199042524 INV24723651295(A) 1.28 609.9793.42199051624 DEL24804371295(A) 29,024.54 174,723.81 603.9510.42910REFUSE & RECYCLING 0424WALTERS RECYCLING & REFUSE INC.00078866411296(A)MAIN05/30/2024 48,788.81 603.9510.42920REFUSE & RECYCLING 042400078866411296(A) 3,094.98 603.9510.42930REFUSE & RECYCLING 042400078866411296(A) 226,607.60 140.56 415.6450.44000OUTSIDE STORAGE REMOVAL 0119241-800-GOT-JUNK?30199069MAIN05/30/2024 90.00 101.1940.44020PEST CONTROL-CH 051024ADAM'S PEST CONTROL, INC3911981199070MAIN05/30/2024 90.00 101.5129.44020PEST CONTROL-MURZYN HALL 0513243910194199070 90.00 240.5500.44020PEST CONTROL LIB 04243897897199070 90.00 240.5500.44020PEST CONTROL LIB 05243910195199070 90.00 240.5500.44020PEST CONTROL LIB 03243874719199070 450.00 1,000.00 701.9950.44000ANNUAL LIFT INSPECTIONSAMERICAN TEST CENTER2240953199071MAIN05/30/2024 68 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 6/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 395.00 408.6414.43050BURNT MATERIALS TESTING 3853 CENTRAL AVE ANGSTROM ANALYTICAL INC6644199072MAIN05/30/2024 63.95 101.2200.42172SHIRT, PATCH, EMBROIDERYASPEN MILLS, INC.328942199073MAIN05/30/2024 229.40 701.0000.14120A/C REPAIRAUTO AIR AND ACCESSORIES INC.60712199074MAIN05/30/2024 12.58 240.5500.42180BOOK ORDERBAKER & TAYLOR2038281069199075MAIN05/30/2024 191.30 240.5500.42180BOOK ORDER2038297559199075 593.31 240.5500.42180BOOK ORDER2038279598199075 447.61 240.5500.42180BOOK ORDER2038284662199075 414.26 240.5500.42180BOOK ORDER2038291596199075 1,659.06 1,395.00 204.6314.43045LOCAL HOUSING TRUST FUND 46000-200BARNA GUZY & STEFFEN LTD282301199076MAIN05/30/2024 4,860.00 411.9999.43050.19113989 CENTRAL LEGAL SERVICES 0424282043199076 6,255.00 176.30 240.5500.42185AUDIOBOOK ORDERBLACKSTONE AUDIO INC2151112199077MAIN05/30/2024 5.99 701.0000.14120LICENSE LIGHTBMJ CORPORATION67-133533199078MAIN05/30/2024 2.40 701.9950.42171TIRE VALVE67-133561199078 8.39 73.67 609.0000.14500050924 INVBROKEN CLOCK BREWING COOP8746199079MAIN05/30/2024 300.00 609.0000.14500051524 INVBUCHINV/2024/00655199080MAIN05/30/2024 36.45 101.0000.20810REFUND DAMAGE DEPOSIT LESS SECURITYBUCIO/MARTIN051824199081MAIN05/30/2024 448.64 101.0000.34781REFUND DAMAGE DEPOSIT LESS SECURITY051824199081 485.09 568.13 701.0000.14120ATF, OILCHAMBERLAIN OIL COMPANY INC472080-00199082MAIN05/30/2024 (92.27)701.0000.14120DUP PYMT#INV467639-00, DISC NOT TAKEN INV#468985-00043024199082 475.86 25.00 101.2100.44020TOWELS, AIR FRESH 051524CINTAS INC4192684399199083MAIN05/30/2024 25.00 101.2200.44020TOWELS, AIR FRESH 0515244192684399199083 38.29 101.5129.44020MOPS JPM 0520244193095101199083 33.16 701.9950.42172UNIFORM RENTAL 0520244193174532199083 121.45 128.00 240.5500.44020WINDOW CLEANING LIB 0424CITY WIDE WINDOW SERVICE INC733549199084MAIN05/30/2024 13,636.67 884.2100.42281REPAIR #8204 LMCIT CLAIM #CA340793CLASSIC COLLISION LLC193604794199085MAIN05/30/2024 1,000.00 884.2100.44349REPAIR #8204 LMCIT CLAIM #CA340793193604794199085 69 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 7/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 14,636.67 22.68 101.1110.43250051624 8772105050412606COMCAST051624199086MAIN05/30/2024 230.00 101.3121.42171RID-O-GRIME TOWELSCONTINENTAL RESEARCH CORP0052499199087MAIN05/30/2024 388.88 609.0000.14500051724 INVCRYSTAL SPRINGS ICE LLC2009949199088MAIN05/30/2024 14.00 609.0000.14500052024 INV2009961199088 261.50 609.0000.14500052024 INV2009959199088 318.95 609.0000.14500052024 INV2009960199088 4.00 609.9791.42199051724 INV2009949199088 4.00 609.9791.42199052024 INV2009960199088 4.00 609.9793.42199052024 INV2009959199088 995.33 210.00 609.0000.14500051524 INVDANGEROUS MAN BREWING CO LLCIN-3750199089MAIN05/30/2024 155.40 240.5500.42171FILAMENT TAPE (6), CHPL LABEL ROLLS (2)DEMCO, INC.7480335199090MAIN05/30/2024 2.44 432.0000.20120UB refund for account: 110-0675-00-02DEVIN CROAL05/23/2024199091MAIN05/30/2024 2.43 433.0000.20120UB refund for account: 110-0675-00-0205/23/2024199091 38.74 601.0000.20120UB refund for account: 110-0675-00-0205/23/2024199091 29.18 602.0000.20120UB refund for account: 110-0675-00-0205/23/2024199091 23.56 603.0000.20120UB refund for account: 110-0675-00-0205/23/2024199091 14.79 604.0000.20120UB refund for account: 110-0675-00-0205/23/2024199091 111.14 7.99 432.0000.20120UB refund for account: 204-0620-00-01DONNA STEMAN05/23/2024199092MAIN05/30/2024 7.99 433.0000.20120UB refund for account: 204-0620-00-0105/23/2024199092 146.06 601.0000.20120UB refund for account: 204-0620-00-0105/23/2024199092 107.12 602.0000.20120UB refund for account: 204-0620-00-0105/23/2024199092 77.30 603.0000.20120UB refund for account: 204-0620-00-0105/23/2024199092 48.53 604.0000.20120UB refund for account: 204-0620-00-0105/23/2024199092 394.99 94.00 609.9791.43420TOP VALU LIQUOR 0524-0624 051724ECM PUBLISHERS INC999791199093MAIN05/30/2024 74.00 609.9792.43420TOP VALU LIQUOR 0524-0624 051724999791199093 32.00 609.9793.43420TOP VALU LIQUOR 0524-0624 051724999791199093 200.00 630.00 603.9530.42920PLASTIC RECYCLING 0424EMERGE ENTERPRISES312199094MAIN05/30/2024 122.75 601.9600.42171FASTENERSFASTENAL COMPANYMNSPR194958199095MAIN05/30/2024 44.08 701.0000.14120FILTERSFLEETPRIDE INC116874384199096MAIN05/30/2024 106.89 701.0000.14120MARKER LIGHTS 116798672199096 70 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 8/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 4.18 701.9950.42171CONNECTORS115887414199096 155.15 758.28 101.5129.42160FLOOR REFINISHING JPM 2024FLOORS NORTHWEST INC0367864-IN199097MAIN05/30/2024 379.14 101.5129.42160FLOOR REFINISHING JPM 20240367865-IN199097 1,137.42 604.25 602.9600.44000LIFT STATION #2-CHANGE OIL, ADD OILGENERAL REPAIR SERVICE, INC78007199098MAIN05/30/2024 256.00 101.6102.42160TREEGERTENS GREENHOUSE856081/6199099MAIN05/30/2024 300.40 701.0000.14120FILTERSHOGLUND BUS COMPANYX225022320:01199100MAIN05/30/2024 3,222.05 609.0000.14500051024 INVHOHENSTEINS INC714945199101MAIN05/30/2024 1,324.55 609.0000.14500051724 INV717150199101 955.20 609.0000.14500051724 NV717098199101 5,501.80 9.98 101.1940.42171MICROFIBER TOWELSHOME DEPOT #28027521686199102MAIN05/30/2024 17.38 101.5200.42171JIG SAW, UTILITY BLADES7010483199102 99.88 101.5200.42171PLANT FOOD7010528199102 127.24 269.75 609.0000.14500051524 INVINSIGHT BREWING COMPANY, LLC14786199103MAIN05/30/2024 661.40 701.0000.14120WHEEL CAP, WHEEL NUTJEFF BELZER'S ROSEVILLE AUTO413457199104MAIN05/30/2024 2.05 101.0000.20120UB refund for account: 208-0445-00-02JOHN HERMANSON05/23/2024199105MAIN05/30/2024 2.04 432.0000.20120UB refund for account: 208-0445-00-0205/23/2024199105 2.03 433.0000.20120UB refund for account: 208-0445-00-0205/23/2024199105 34.57 601.0000.20120UB refund for account: 208-0445-00-0205/23/2024199105 25.72 602.0000.20120UB refund for account: 208-0445-00-0205/23/2024199105 28.46 603.0000.20120UB refund for account: 208-0445-00-0205/23/2024199105 12.38 604.0000.20120UB refund for account: 208-0445-00-0205/23/2024199105 107.25 0.56 432.0000.20120UB refund for account: 104-0725-00-02LAUREN SAVSTROM05/23/2024199106MAIN05/30/2024 0.55 433.0000.20120UB refund for account: 104-0725-00-0205/23/2024199106 14.05 601.0000.20120UB refund for account: 104-0725-00-0205/23/2024199106 9.78 602.0000.20120UB refund for account: 104-0725-00-0205/23/2024199106 5.36 603.0000.20120UB refund for account: 104-0725-00-0205/23/2024199106 3.36 604.0000.20120UB refund for account: 104-0725-00-0205/23/2024199106 33.66 26.49 101.3100.44000COPIER MAINT 042524-072424MARCO, INCINV12455560199107MAIN05/30/2024 71 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 9/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 26.49 101.3121.44000COPIER MAINT 042524-072424INV12455560199107 26.49 101.5200.44000COPIER MAINT 042524-072424INV12455560199107 22.11 240.5500.44000COPY MAINT 041524-051424INV12504429199107 26.49 601.9600.44000COPIER MAINT 042524-072424INV12455560199107 26.49 602.9600.44000COPIER MAINT 042524-072424INV12455560199107 26.51 701.9950.44000COPIER MAINT 042524-072424INV12455560199107 181.07 3.35 432.0000.20120UB refund for account: 101-0327-00-05MARIA MILAN05/23/2024199108MAIN05/30/2024 3.34 433.0000.20120UB refund for account: 101-0327-00-0505/23/2024199108 89.87 601.0000.20120UB refund for account: 101-0327-00-0505/23/2024199108 62.10 602.0000.20120UB refund for account: 101-0327-00-0505/23/2024199108 32.39 603.0000.20120UB refund for account: 101-0327-00-0505/23/2024199108 20.32 604.0000.20120UB refund for account: 101-0327-00-0505/23/2024199108 211.37 0.88 432.0000.20120UB refund for account: 105-0685-00-02MARISTELLA RAMON05/23/2024199109MAIN05/30/2024 0.88 433.0000.20120UB refund for account: 105-0685-00-0205/23/2024199109 29.43 601.0000.20120UB refund for account: 105-0685-00-0205/23/2024199109 19.82 602.0000.20120UB refund for account: 105-0685-00-0205/23/2024199109 37.60 603.0000.20120UB refund for account: 105-0685-00-0205/23/2024199109 5.34 604.0000.20120UB refund for account: 105-0685-00-0205/23/2024199109 93.95 24.69 101.3170.42173NRR 30DB PRO GRADE EARMUFFMENARDS CASHWAY LUMBER-FRIDLEY4845199110MAIN05/30/2024 12.22 101.5129.42171FILL & SEALM, FOAM 9097199110 28.10 101.5129.42171SCREWS, WASHERS, NUTS, DRIVE BIT9092199110 13.98 101.5200.42173CHEMICAL GLOVES8309199110 78.99 3.67 432.0000.20120UB refund for account: 104-0270-00-05MICHEAL LERCHEN05/23/2024199111MAIN05/30/2024 3.67 433.0000.20120UB refund for account: 104-0270-00-0505/23/2024199111 78.81 601.0000.20120UB refund for account: 104-0270-00-0505/23/2024199111 56.26 602.0000.20120UB refund for account: 104-0270-00-0505/23/2024199111 35.58 603.0000.20120UB refund for account: 104-0270-00-0505/23/2024199111 22.33 604.0000.20120UB refund for account: 104-0270-00-0505/23/2024199111 200.32 524.80 884.2100.42281DEFLECTOR REPAIR #8213MIDWAY FORD826948199112MAIN05/30/2024 102.11 884.2100.42281DEFLECTOR #8213827107199112 23.10 884.2100.42281HOSE #8213827340199112 650.01 72 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 10/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 17.99 701.0000.14120FUEL HOSE ASSYMINNEAPOLIS SAW CO INC178708199113MAIN05/30/2024 14.39 701.0000.14120FUEL HOSE ASSY178705199113 32.38 1,002.10 701.9950.44000TANK TESTING & MAINTENACEMINNESOTA PETROLEUM SRVC INC0000142270199114MAIN05/30/2024 15,795.00 601.9600.44320040124-063024 CONN FEEMN DEPT OF HEALTH051624199115MAIN05/30/2024 510.00 101.2100.43105EVOC/PIT REFRESHER DRIVING COURSEMN HIGHWAY SAFETY & RESEARCH337900-10904199116MAIN05/30/2024 2.43 432.0000.20120UB refund for account: 102-0360-00-02NIKKI & CODY GLINES05/23/2024199117MAIN05/30/2024 2.43 433.0000.20120UB refund for account: 102-0360-00-0205/23/2024199117 32.97 601.0000.20120UB refund for account: 102-0360-00-0205/23/2024199117 25.72 602.0000.20120UB refund for account: 102-0360-00-0205/23/2024199117 23.58 603.0000.20120UB refund for account: 102-0360-00-0205/23/2024199117 14.80 604.0000.20120UB refund for account: 102-0360-00-0205/23/2024199117 101.93 489.27 701.0000.14120FILTERSNUSS TRUCK & EQUIPMENTPSO101186-1199118MAIN05/30/2024 369.72 101.2100.42000HP414A TONEROFFICE DEPOT365678431001199119MAIN05/30/2024 1.55 432.0000.20120UB refund for account: 311-0330-00-05OPENDOOR LABS INC05/23/2024199120MAIN05/30/2024 1.55 433.0000.20120UB refund for account: 311-0330-00-0505/23/2024199120 134.67 601.0000.20120UB refund for account: 311-0330-00-0505/23/2024199120 16.44 602.0000.20120UB refund for account: 311-0330-00-0505/23/2024199120 15.08 603.0000.20120UB refund for account: 311-0330-00-0505/23/2024199120 9.47 604.0000.20120UB refund for account: 311-0330-00-0505/23/2024199120 178.76 1,971.00 101.5200.42171BALLFIELD PAINTPIONEER ATHLETICSINV921868199121MAIN05/30/2024 15.26 601.9600.43210050424 - 10013125POPP.COM INC992832372199122MAIN05/30/2024 15.26 602.9600.43210050424 - 10013125992832372199122 15.25 604.9600.43210050424 - 10013125992832372199122 45.77 156.00 101.3121.43250DATA PLAN 0124PRECISE MRM LLCIN200-1047144199123MAIN05/30/2024 52.00 101.5200.43250DATA PLAN 0124IN200-1047144199123 26.00 601.9600.43250DATA PLAN 0124IN200-1047144199123 26.00 602.9600.43250DATA PLAN 0124IN200-1047144199123 260.00 14.58 609.9792.42171051724 WATERPREMIUM WATERS INC310103186199124MAIN05/30/2024 93.00 101.5001.43050UMPIRE SOFTBALL 051724RICHSMANN/MARK051724199125MAIN05/30/2024 73 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 11/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 6.21 432.0000.20120UB refund for account: 103-0835-00-01ROBERT KLETZIN05/23/2024199126MAIN05/30/2024 6.21 433.0000.20120UB refund for account: 103-0835-00-0105/23/2024199126 84.02 601.0000.20120UB refund for account: 103-0835-00-0105/23/2024199126 65.52 602.0000.20120UB refund for account: 103-0835-00-0105/23/2024199126 60.09 603.0000.20120UB refund for account: 103-0835-00-0105/23/2024199126 37.71 604.0000.20120UB refund for account: 103-0835-00-0105/23/2024199126 259.76 1,000.00 884.0000.15510INSURANCE SERVICE 0624ROSS NESBIT AGENCIES, INC060124199127MAIN05/30/2024 79.96 101.1940.44020PREVENT MAINT 0524 - 590 40TH AVESCHINDLER ELEVATOR CORP INC8106531240199128MAIN05/30/2024 79.96 101.5129.44020PREVENT MAINT 0524 MURZYN8106531241199128 159.92 26.63 601.9600.43250050124 0318950-3SPOK INCH0318950Q199129MAIN05/30/2024 26.64 602.9600.43250050124 0318950-3H0318950Q199129 53.27 419.74 603.0000.20120UB refund for account: 209-0080-00-02STEVEN/JENNIFER FREMLING05/23/2024199130MAIN05/30/2024 1,769.93 228.6317.44000ELEVATOR CAMERA INSTALLATIONTK ELEVATOR CORPORATION6000719730199131MAIN05/30/2024 163.52 101.1940.42171TP, TOWELSTRIO SUPPLY COMPANY INC916111199132MAIN05/30/2024 59.67 240.5500.42171PAPER TOWEL ROLLS (24)916610199132 164.98 240.5500.42171TP (36 ROLLS), MULTIFOLD PAPER TOWELS (2 CASES)916152199132 388.17 259.68 240.5500.44020LAWN SERVICE, WEED CONTROL 0424 LIBRARYTRUGREEN CHEMLAWN191442519199133MAIN05/30/2024 2,182.94 101.2100.43211050124 542000689-00001VERIZON WIRELESS9963017715199134MAIN05/30/2024 252.32 101.2200.43211050124 542000689-000019963017715199134 41.22 101.5000.43211050124 542000689-000019963017715199134 2,476.48 886.29 101.2100.43250051024 742128747-00001VERIZON WIRELESS9963859707199135MAIN05/30/2024 41.22 101.1940.43211050124 342019817-00001VERIZON WIRELESS9962982272199136MAIN05/30/2024 169.64 101.3100.43211050124 342019817-000019962982272199136 154.47 101.3121.43211050124 342019817-000019962982272199136 154.47 101.5200.43211050124 342019817-000019962982272199136 41.22 101.6102.43211050124 342019817-000019962982272199136 300.96 601.9600.43211050124 342019817-000019962982272199136 300.96 602.9600.43211050124 342019817-000019962982272199136 20.61 603.9520.43211050124 342019817-000019962982272199136 20.61 603.9530.43211050124 342019817-000019962982272199136 74 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 12/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 48.42 604.9600.43211050124 342019817-000019962982272199136 44.75 701.9950.43211050124 342019817-000019962982272199136 41.22 705.9970.43211050124 342019817-000019962982272199136 1,338.55 120.67 609.9791.44020051424 MOPS,MATS,TOWELSVESTIS SERVICES. LLC2500455141199137MAIN05/30/2024 135.10 609.9792.44020051624 MOPS,MATS,TOWELS2500457247199137 77.91 609.9793.44020051624 MOPS,MATS,TOWELS2500457186199137 333.68 334.40 101.5200.44300YARD WASTE ROLL OFF-PARKS CLEANUP 0424WASTE MANAGEMENT OF WI-MN INC9741529-0500-2199138MAIN05/30/2024 4,973.85 603.9510.42930YARD WASTE, ORGANICS 04240000455-4651-2199138 5,308.25 2.55 432.0000.20120UB refund for account: 111-0140-00-02WILSON MOLINA05/23/2024199139MAIN05/30/2024 2.55 433.0000.20120UB refund for account: 111-0140-00-0205/23/2024199139 35.98 601.0000.20120UB refund for account: 111-0140-00-0205/23/2024199139 27.79 602.0000.20120UB refund for account: 111-0140-00-0205/23/2024199139 35.54 603.0000.20120UB refund for account: 111-0140-00-0205/23/2024199139 15.47 604.0000.20120UB refund for account: 111-0140-00-0205/23/2024199139 119.88 1,446.41 701.0000.14120TROUBLESHOOT DRIVE MOTOR FAULTZIEGLER INCSI000482523199140MAIN05/30/2024 646.00 609.0000.14500052424 INVARTISAN BEER COMPANY36837891297(A)MAIN06/06/2024 107.65 609.0000.14500052424 INV36837881297(A) 2,727.75 609.0000.14500051624 INV36815571297(A) 2,023.92 609.0000.14500052424 INV36837871297(A) 5,505.32 257.28 609.0000.14500051524 INVBELLBOY BAR SUPPLY01083603001298(A)MAIN06/06/2024 250.85 609.0000.14500052924 INV01084220001298(A) (52.25)609.0000.14500051624 INV01083789001298(A) 204.00 609.9792.42171051524 INV01083603001298(A) 659.88 1,147.45 609.0000.14500051524 INVBELLBOY CORPORATION02036002001299(A)MAIN06/06/2024 1,432.75 609.0000.14500051524 INV02035997001299(A) 2,307.00 609.0000.14500052924 INV02037607001299(A) 34.00 609.9791.42199052924 INV02037607001299(A) 22.00 609.9792.42199051524 INV02035997001299(A) 20.00 609.9793.42199051524 INV02036002001299(A) 4,963.20 75 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 13/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 217.10 609.0000.14500052924 INV 700297736BREAKTHRU BEVERAGE MN BEER LLC1160058141300(A)MAIN06/06/2024 190.40 609.0000.14500052924 INV 7002977361160008171300(A) 67.70 609.0000.14500052824 INV 7002977171159804081300(A) 120.00 609.0000.14500051524 INV 7002977361157877781300(A) 9,455.82 609.0000.14500051524 INV 7002977361157867481300(A) 247.65 609.0000.14500051524 INV 7002977361157867491300(A) 291.00 609.0000.14500052124 INV 7002977171158668101300(A) 320.90 609.0000.14500052124 INV 7002977171158668081300(A) 51.10 609.0000.14500052124 INV 7002977171158696331300(A) (55.70)609.0000.14500052024 INV 7002977364122910661300(A) (7.25)609.0000.14500052024 INV 7002977364122910671300(A) (5.20)609.0000.14500052024 INV 7002977364122910681300(A) (4.70)609.0000.14500052024 INV 7002977364122910691300(A) (129.30)609.0000.14500052124 INV 7002977364122937661300(A) (57.60)609.0000.14500052024 INV 7002977364122910651300(A) (19.60)609.0000.14500052124 INV 7002977824122932831300(A) 10,682.32 178.10 609.0000.14500051024 INV 700297736BREAKTHRU BEVERAGE MN W&S LLC1157515291301(A)MAIN06/06/2024 1,381.45 609.0000.14500052424 INV 7002977171159557701301(A) 679.00 609.0000.14500052424 INV 7002977171159557641301(A) 351.00 609.0000.14500052424 INV 7002977171159557611301(A) 227.30 609.0000.14500052424 INV 7002977171159557621301(A) 990.00 609.0000.14500052424 INV 7002977171159557721301(A) 728.00 609.0000.14500052424 INV 7002977171159557631301(A) 53.99 609.0000.14500052424 INV 7002977171159557671301(A) 318.23 609.0000.14500052424 INV 7002977171159557661301(A) 4,360.00 609.0000.14500052424 INV 7002977171159557681301(A) 832.00 609.0000.14500052424 INV 7002977171159557651301(A) 191.10 609.0000.14500052424 INV 7002977171159557691301(A) 514.00 609.0000.14500052424 INV 7002977171159557711301(A) 4,927.59 609.0000.14500051724 INV 7002977171158434481301(A) 1,611.00 609.0000.14500051024 INV 7002977171157320941301(A) (218.25)609.0000.14500052924 INV 7002977174123231961301(A) (194.00)609.0000.14500052924 INV 7002977174123222951301(A) (117.00)609.0000.14500052924 INV 7002977174123222941301(A) (967.00)609.0000.14500052824 INV 7002977174123164281301(A) (270.00)609.0000.14500051724 INV 7002977174122825061301(A) (64.00)609.0000.14500052924 INV 7002977824123231981301(A) (121.73)609.0000.14500052824 INV 7002977824123164341301(A) (99.00)609.0000.14500051724 INV 7002977364122825071301(A) (22.73)609.0000.14500052824 INV 7002977364123164311301(A)76 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 14/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date (351.00)609.0000.14500052924 INV 7002977364123231971301(A) 6.90 609.9791.42199052424 INV 7002977171159557701301(A) 8.05 609.9791.42199052424 INV 7002977171159557641301(A) 3.45 609.9791.42199052424 INV 7002977171159557611301(A) 11.50 609.9791.42199052424 INV 7002977171159557621301(A) 11.50 609.9791.42199052424 INV 7002977171159557721301(A) 5.75 609.9791.42199052424 INV 7002977171159557631301(A) 1.15 609.9791.42199052424 INV 7002977171159557671301(A) 3.45 609.9791.42199052424 INV 7002977171159557661301(A) 23.00 609.9791.42199052424 INV 7002977171159557681301(A) 10.35 609.9791.42199052424 INV 7002977171159557651301(A) 4.60 609.9791.42199052424 INV 7002977171159557691301(A) 5.75 609.9791.42199052424 INV 7002977171159557711301(A) 97.75 609.9791.42199051724 INV 7002977171158434481301(A) 12.65 609.9791.42199051024 INV 7002977171157320941301(A) (1.15)609.9791.42199052924 INV 7002977174123231961301(A) (2.30)609.9791.42199052924 INV 7002977174123222951301(A) (1.15)609.9791.42199052924 INV 7002977174123222941301(A) (8.05)609.9791.42199052824 INV 7002977174123164281301(A) 1.33 609.9792.42199051024 INV 7002977361157515291301(A) (1.15)609.9792.42199052824 INV 7002977364123164311301(A) (3.45)609.9792.42199052924 INV 7002977364123231971301(A) (1.15)609.9793.42199052924 INV 7002977824123231981301(A) (2.30)609.9793.42199052824 INV 7002977824123164341301(A) 15,104.53 7,523.60 609.0000.14500052324 INVCAPITOL BEVERAGE SALES LP29887031302(A)MAIN06/06/2024 6,239.60 609.0000.14500051624 INV29853441302(A) 9,645.35 609.0000.14500052224 INV298779271302(A) 3,030.15 609.0000.14500052224 INV29880491302(A) 5,919.00 609.0000.14500052924 INV29903521302(A) (18.85)609.0000.14500051624 INV29823431302(A) (20.80)609.0000.14500052224 INV288610021302(A) (45.55)609.0000.14500052924 INV29903511302(A) 32,272.50 44.00 609.0000.14500051724 DELJOHNSON BROTHERS LIQUOR CO.25425381303(A)MAIN06/06/2024 192.73 609.0000.14500051724 DEL25425341303(A) 688.50 609.0000.14500052224 DEL25449771303(A) 1,018.22 609.0000.14500052224 DEL25449851303(A) 346.30 609.0000.14500051524 DEL25404171303(A) 297.00 609.0000.14500051524 DEL25404141303(A) 260.00 609.0000.14500051524 DEL25404101303(A) 77 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 15/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 90.50 609.0000.14500051524 DEL25404231303(A) 1,410.00 609.0000.14500051524 DEL25404211303(A) 280.00 609.0000.14500051724 DEL25425391303(A) 288.00 609.0000.14500051724 DEL25425331303(A) 57.00 609.0000.14500051524 DEL25404261303(A) 3,316.55 609.0000.14500051524 DEL25404191303(A) 1,070.42 609.0000.14500052224 DEL25449831303(A) 948.30 609.0000.14500051324 DEL25383431303(A) 224.00 609.0000.14500051724 DEL25425301303(A) 164.00 609.0000.14500051724 DEL25425271303(A) 83.15 609.0000.14500051524 DEL25404111303(A) 44.00 609.0000.14500051724 DEL25425291303(A) 240.00 609.0000.14500051724 DEL25425261303(A) 329.50 609.0000.14500052224 DEL25449801303(A) 696.00 609.0000.14500052224 DEL25449791303(A) 521.00 609.0000.14500052224 DEL25449781303(A) 1,410.00 609.0000.14500051524 DEL25404201303(A) 1,171.50 609.0000.14500051724 DEL25425281303(A) 99.00 609.0000.14500052224 DEL25449811303(A) 736.92 609.0000.14500051324 DEL25383451303(A) 990.24 609.0000.14500051324 DEL25383461303(A) 2,805.36 609.0000.14500051324 INV25383441303(A) 282.50 609.0000.14500052424 INV25472631303(A) 234.60 609.0000.14500052424 INV25472641303(A) 152.00 609.0000.14500052424 INV25472541303(A) 136.00 609.0000.14500052424 INV25472551303(A) 56.00 609.0000.14500052424 INV25472661303(A) 368.00 609.0000.14500052424 INV25472651303(A) 403.80 609.0000.14500052424 INV25472601303(A) 212.25 609.0000.14500052424 INV25472591303(A) 107.50 609.0000.14500052424 INV25472581303(A) 1,255.50 609.0000.14500052424 INV25472571303(A) 270.00 609.0000.14500052424 INV25472561303(A) 882.00 609.0000.14500052324 INV25461321303(A) 891.00 609.0000.14500052324 INV25461311303(A) 1,389.00 609.0000.14500052424 INV25472621303(A) 440.00 609.0000.14500052324 INV25461281303(A) 4,817.00 609.0000.14500052324 INV25461261303(A) 80.00 609.0000.14500052424 INV25472681303(A) 65.00 609.0000.14500052424 INV25472611303(A) 160.00 609.0000.14500052424 INV25472671303(A) 270.00 609.0000.14500052424 INV25472691303(A)78 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 16/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 581.84 609.0000.14500052224 INV25449861303(A) 991.92 609.0000.14500052224 INV25449841303(A) 911.05 609.0000.14500052224 INV25449821303(A) 512.00 609.0000.14500052324 INV25461341303(A) 792.00 609.0000.14500052324 INV25461331303(A) 560.75 609.0000.14500052324 INV25461301303(A) 4,875.00 609.0000.14500052324 INV25461271303(A) 168.00 609.0000.14500060124 INV25522471303(A) 237.00 609.0000.14500053024 INV25497621303(A) 14.00 609.9791.42199052224 DEL25449771303(A) 22.40 609.9791.42199052224 DEL25449851303(A) 23.80 609.9791.42199052224 DEL25449831303(A) 8.40 609.9791.42199052424 INV25472631303(A) 7.00 609.9791.42199052424 INV25472641303(A) 1.75 609.9791.42199052424 INV25472541303(A) 1.75 609.9791.42199052424 INV25472551303(A) 2.80 609.9791.42199052424 INV25472661303(A) 4.20 609.9791.42199052424 INV25472651303(A) 7.00 609.9791.42199052424 INV25472601303(A) 4.20 609.9791.42199052424 INV25472591303(A) 1.40 609.9791.42199052424 INV25472581303(A) 9.80 609.9791.42199052424 INV25472571303(A) 1.40 609.9791.42199052424 INV25472561303(A) 10.50 609.9791.42199052324 INV25461321303(A) 13.30 609.9791.42199052324 INV25461311303(A) 26.60 609.9791.42199052424 INV25472621303(A) 5.60 609.9791.42199052324 INV25461281303(A) 138.60 609.9791.42199052324 INV25461261303(A) 1.40 609.9792.42199051724 DEL25425381303(A) 5.60 609.9792.42199051724 DEL25425341303(A) 4.20 609.9792.42199051524 DEL25404171303(A) 2.80 609.9792.42199051524 DEL25404141303(A) 7.00 609.9792.42199051524 DEL25404101303(A) 1.40 609.9792.42199051524 DEL25404231303(A) 37.10 609.9792.42199051524 DEL25404211303(A) 5.60 609.9792.42199051724 DEL25425391303(A) 4.20 609.9792.42199051724 DEL25425331303(A) 1.40 609.9792.42199051524 DEL25404261303(A) 42.00 609.9792.42199051524 DEL25404191303(A) 12.60 609.9792.42199051324 DEL25383431303(A) 53.20 609.9792.42199051324 INV25383441303(A) 1.40 609.9792.42199052424 INV25472681303(A)79 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 17/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1.40 609.9792.42199052424 INV25472611303(A) 5.60 609.9792.42199052424 INV25472671303(A) 1.40 609.9792.42199052424 INV25472691303(A) 12.60 609.9792.42199052224 INV25449861303(A) 22.40 609.9792.42199052224 INV25449841303(A) 8.40 609.9792.42199052224 INV25449821303(A) 8.40 609.9792.42199052324 INV25461341303(A) 11.90 609.9792.42199052324 INV25461331303(A) 16.80 609.9792.42199052324 INV25461301303(A) 140.00 609.9792.42199052324 INV25461271303(A) 2.80 609.9793.42199051724 DEL25425301303(A) 4.20 609.9793.42199051724 DEL25425271303(A) 1.40 609.9793.42199051524 DEL25404111303(A) 1.40 609.9793.42199051724 DEL25425291303(A) 4.21 609.9793.42199051724 DEL25425261303(A) 9.80 609.9793.42199052224 DEL25449801303(A) 11.22 609.9793.42199052224 DEL25449791303(A) 8.41 609.9793.42199052224 DEL25449781303(A) 37.10 609.9793.42199051524 DEL25404201303(A) 12.61 609.9793.42199051724 DEL25425281303(A) 1.40 609.9793.42199052224 DEL25449811303(A) 9.80 609.9793.42199051324 DEL25383451303(A) 18.20 609.9793.42199051324 DEL25383461303(A) 10.50 609.9793.42199060124 INV25522471303(A) 10.50 609.9793.42199053024 INV25497621303(A) 42,780.75 258.72 609.0000.14500051724 DELPHILLIPS WINE & SPIRITS INC67851001304(A)MAIN06/06/2024 103.50 609.0000.14500051724 DEL67850991304(A) 282.50 609.0000.14500051724 DEL67850981304(A) 612.00 609.0000.14500051724 DEL67850971304(A) 460.40 609.0000.14500051724 DEL67850881304(A) 1,565.64 609.0000.14500051724 DEL67850891304(A) 176.00 609.0000.14500051724 DEL67850861304(A) 78.72 609.0000.14500051724 DEL67850901304(A) 357.50 609.0000.14500051724 DEL67850871304(A) 186.73 609.0000.14500052424 INV67888511304(A) 180.40 609.0000.14500052424 INV67888501304(A) 792.00 609.0000.14500052424 INV67888521304(A) 616.00 609.0000.14500052424 INV67888491304(A) 208.00 609.0000.14500052424 INV67888551304(A) 315.40 609.0000.14500052424 INV67888541304(A)80 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 18/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 572.00 609.0000.14500052424 INV67888531304(A) 2.80 609.9791.42199052424 INV67888511304(A) 2.80 609.9791.42199052424 INV67888501304(A) 12.60 609.9791.42199052424 INV67888521304(A) 19.60 609.9791.42199052424 INV67888491304(A) 2.34 609.9792.42199051724 DEL67851001304(A) 1.87 609.9792.42199051724 DEL67850991304(A) 14.00 609.9792.42199051724 DEL67850981304(A) 21.00 609.9792.42199051724 DEL67850971304(A) 2.80 609.9792.42199052424 INV67888551304(A) 4.20 609.9792.42199052424 INV67888541304(A) 18.20 609.9792.42199052424 INV67888531304(A) 8.40 609.9793.42199051724 DEL67850881304(A) 8.40 609.9793.42199051724 DEL67850891304(A) 5.60 609.9793.42199051724 DEL67850861304(A) 0.94 609.9793.42199051724 DEL67850901304(A) 12.60 609.9793.42199051724 DEL67850871304(A) 6,903.66 539.85 609.0000.14500051624 DELSOUTHERN GLAZER'S24803001305(A)MAIN06/06/2024 317.97 609.0000.14500051624 DEL24802991305(A) 457.50 609.0000.14500051624 DEL24802971305(A) 1,434.95 609.0000.14500051624 DEL24803011305(A) 970.06 609.0000.14500051624 DEL24802961305(A) 105.72 609.0000.14500051624 DEL24802941305(A) 688.41 609.0000.14500051624 DEL24803041305(A) 420.00 609.0000.14500051624 DEL24803031305(A) 469.55 609.0000.14500051624 DEL24802981305(A) 1,965.66 609.0000.14500051624 DEL24802951305(A) 1,005.90 609.0000.14500051624 DEL24804381305(A) 84.00 609.0000.14500052324 DEL24832531305(A) 4,562.50 609.0000.14500051624 DEL24803051305(A) 288.00 609.0000.14500051624 DEL24803021305(A) 486.20 609.0000.14500051624 DEL24804391305(A) 625.30 609.0000.14500052324 INV24830861305(A) 512.00 609.0000.14500052324 INV24830871305(A) 1,061.50 609.0000.14500052324 INV24830881305(A) 70.50 609.0000.14500052324 INV24830911305(A) 183.40 609.0000.14500052324 INV24830921305(A) 396.24 609.0000.14500052324 INV24830831305(A) 196.19 609.0000.14500052324 INV24830931305(A) 533.68 609.0000.14500052324 INV24830941305(A)81 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 19/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 88.00 609.0000.14500052324 INV24830961305(A) 452.80 609.0000.14500052324 INV24830971305(A) 70.50 609.0000.14500052324 INV24830981305(A) 1,051.75 609.0000.14500052324 INV24830991305(A) 194.32 609.0000.14500052324 INV24831001305(A) 4.48 609.9791.42199052324 INV24830861305(A) 7.68 609.9791.42199052324 INV24830871305(A) 21.76 609.9791.42199052324 INV24830881305(A) 0.64 609.9791.42199052324 INV24830911305(A) 3.84 609.9791.42199052324 INV24830921305(A) 6.40 609.9791.42199052324 INV24830831305(A) 3.84 609.9792.42199051624 DEL24803001305(A) 5.12 609.9792.42199051624 DEL24802991305(A) 3.20 609.9792.42199051624 DEL24802971305(A) 14.08 609.9792.42199051624 DEL24803011305(A) 16.64 609.9792.42199051624 DEL24802961305(A) 0.75 609.9792.42199051624 DEL24802941305(A) 6.40 609.9792.42199051624 DEL24803041305(A) 5.12 609.9792.42199051624 DEL24803031305(A) 6.40 609.9792.42199051624 DEL24802981305(A) 19.20 609.9792.42199051624 DEL24802951305(A) 15.36 609.9792.42199051624 DEL24803061305(A) 74.24 609.9792.42199051624 DEL24803051305(A) 3.84 609.9792.42199051624 DEL24803021305(A) 3.20 609.9792.42199052324 INV24830931305(A) 8.96 609.9792.42199052324 INV24830941305(A) 0.64 609.9792.42199052324 INV24830961305(A) 6.40 609.9792.42199052324 INV24830971305(A) 0.64 609.9792.42199052324 INV24830981305(A) 21.76 609.9792.42199052324 INV24830991305(A) 3.84 609.9792.42199052324 INV24831001305(A) 9.60 609.9793.42199051624 DEL24804381305(A) 2.56 609.9793.42199052324 DEL24832531305(A) 11.52 609.9793.42199051624 DEL24804391305(A) 19,520.56 126.00 609.0000.14500052924 INV56 BREWING LLC5626157199141MAIN06/06/2024 401.08 609.0000.14500052324 INVAMERICAN BOTTLING COMPANY3562843272199142MAIN06/06/2024 304.60 101.2200.44000FIRE EXTGR SVC, PARTSAMERICAN CYLINDER INC215596199143MAIN06/06/2024 37.50 101.2100.43250BROADBAND CONN 0524ANOKA COUNTYB240516G199144MAIN06/06/2024 37.50 101.2200.43250BROADBAND CONN 0524B240516G199144 82 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 20/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 18.75 101.3100.43250BROADBAND CONN 0524B240516G199144 3.75 101.3121.43250BROADBAND CONN 0524B240516G199144 3.75 101.5200.43250BROADBAND CONN 0524B240516G199144 3.75 601.9600.43250BROADBAND CONN 0524B240516G199144 3.75 602.9600.43250BROADBAND CONN 0524B240516G199144 3.75 701.9950.43250BROADBAND CONN 0524B240516G199144 112.50 65.00 101.2100.42172NAME TAG, PATCHES & EMBROIDERYASPEN MILLS, INC.332984199145MAIN06/06/2024 40.45 101.2100.42172SHIRT, PATCHES, EMBROIDERY332893199145 391.19 101.2100.42172BOOTS, PANTS, POLO, EMBROIDERY333190199145 72.85 101.2100.42172REPATCH CLASS A JACKET333215199145 816.08 101.2200.42172SHIRTS, EMB, NT, PANTS, PATCHES, JACKET, BELT, BOOTS333086199145 1,385.57 392.28 101.5200.44000REKEY ENTRY DOOR LOCKS-KEYES PARKASSURED SECURITY INC235224199146MAIN06/06/2024 140.00 609.0000.14500051424 INVBARREL THEORY BEER COMPANY4675199147MAIN06/06/2024 231.00 609.0000.14500052624 INV4758199147 371.00 8,087.12 701.0000.141102994.6 GAL UNLEADED FUELBEAUDRY OIL & SERVICE INC.2636941199148MAIN06/06/2024 2,727.68 701.0000.14110999.9 GAL DYED DIESEL FUEL2636942199148 10,814.80 293.00 609.0000.14500051324 INVBERGMAN LEDGE LLCE-14436199149MAIN06/06/2024 201.00 609.0000.14500052024 INVE-14570199149 494.00 670.00 101.5001.44330HS GIRLS SOFTBALL LEAGUE 2024BIG WEST FASTPITCH LEAGUE OF MN74199150MAIN06/06/2024 13,824.00 602.9600.44000SANITARY SEWER BYPASS SYSTEM-TYLER STBLAKE DRILLING COMPANY, INC.INV24-021199151MAIN06/06/2024 211.00 609.0000.14500052324 INVBROKEN CLOCK BREWING COOP8784199152MAIN06/06/2024 1,125.00 101.2100.43050EMPLOYMENT BACKGROUNDSCARDINAL INVESTIGATIONSCHPD24-3199153MAIN06/06/2024 37.68 101.5200.42171NOZZLESCENTRAL IRRIGATION SUPPLY6087293-00199154MAIN06/06/2024 25.00 101.2100.44020TOWELS, AIR FRESH 052924CINTAS INC4193995749199155MAIN06/06/2024 25.00 101.2200.44020TOWELS, AIR FRESH 0529244193995749199155 38.29 101.5129.44020MOPS JPM 0528244193808147199155 31.99 701.9950.42172UNIFORM RENTAL 0312244186152489199155 31.99 701.9950.42172UNIFORM RENTAL 0319244186876407199155 152.27 83 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 21/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 24.30 101.1110.43250051524 934571297COMCAST202345668199156MAIN06/06/2024 34.02 101.1320.43250051524 934571297202345668199156 53.46 101.1510.43250051524 934571297202345668199156 4.86 101.1940.43250051524 934571297202345668199156 131.23 101.2100.43250051524 934571297202345668199156 121.50 101.2200.43250051524 934571297202345668199156 58.32 101.3100.43250051524 934571297202345668199156 19.44 101.3121.43250051524 934571297202345668199156 9.72 101.5000.43250051524 934571297202345668199156 34.02 101.5129.43250051524 934571297202345668199156 9.72 101.5200.43250051524 934571297202345668199156 9.72 201.2400.43250051524 934571297202345668199156 24.30 204.6314.43250051524 934571297202345668199156 9.72 225.9844.43250051524 934571297202345668199156 199.27 240.5500.43250051524 934571297202345668199156 9.72 601.9600.43250051524 934571297202345668199156 9.72 602.9600.43250051524 934571297202345668199156 641.31 609.9791.43250051524 934571297202345668199156 617.01 609.9792.43250051524 934571297202345668199156 602.43 609.9793.43250051524 934571297202345668199156 9.72 701.9950.43250051524 934571297202345668199156 131.24 720.9980.43250051524 934571297202345668199156 2,764.75 28,642.41 651.9699.45180.24092024 WATER METER REPLACEMENTSCORE & MAIN LPU910002199157MAIN06/06/2024 81,250.00 651.9699.45180.24092024 WATER METER REPLACEMENTSU874274199157 65,625.00 651.9699.45180.24092024 WATER METER RADIOS REPLACEMENTST478709199157 65,231.25 651.9699.45180.24092024 WATER METER RADIOS REPLACEMENTSU885810199157 28,642.42 652.9699.45180.24092024 WATER METER REPLACEMENTSU910002199157 81,250.00 652.9699.45180.24092024 WATER METER REPLACEMENTSU874274199157 65,625.00 652.9699.45180.24092024 WATER METER RADIOS REPLACEMENTST478709199157 65,231.25 652.9699.45180.24092024 WATER METER RADIOS REPLACEMENTSU885810199157 481,497.33 102.30 609.0000.14500052824 INVCRYSTAL SPRINGS ICE LLC1004871199158MAIN06/06/2024 4.00 609.9793.42199052824 INV1004871199158 106.30 467.00 609.0000.14500052224 INVDANGEROUS MAN BREWING CO LLCIN-3810199159MAIN06/06/2024 163.00 609.0000.14500052424 INVIN-3884199159 204.00 609.0000.14500052924 INVIN-3944199159 834.00 84 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 22/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 140.00 101.3170.42171SIGN EXPIRATION DATE STICKERS EARL F ANDERSEN INC0136179-IN199160MAIN06/06/2024 404.45 212.3190.42171SIGN POSTS0136125-IN199160 111.35 609.9791.42171EMPLOYEE PARKING, NO PARKING SIGNS0136166-IN199160 655.80 101.14 601.9600.42171HYDRANT GREASEFERGUSON WATERWORKS INC0529041199161MAIN06/06/2024 20,500.00 272.2100.43050FLOCK SAFETY FALCON FLEX, ADDL BATTERY PACKFLOCK GROUP, INC.INV-39810199162MAIN06/06/2024 32,550.00 272.2100.43050PROF SVCS, LPR UPGRADE, FLOCK SAFETY FALCON DEVICESINV-39731199162 53,050.00 1,021.09 101.5200.42160PLAYGROUND EQUIPMENT-SLIVER LAKE BEACHGAME TIMEPJI-0235946199163MAIN06/06/2024 922.49 609.0000.14500052824 INVGREAT LAKES COCA-COLA DISTRBTN41518118024199164MAIN06/06/2024 3,634.20 609.0000.14500052424 INVHOHENSTEINS INC719378199165MAIN06/06/2024 252.35 609.0000.14500052424 INV719374199165 2,432.35 609.0000.14500052424 INV719376199165 185.00 609.0000.14500052424 INV718092199165 2,110.05 609.0000.14500051724 INV716867199165 8,613.95 9.98 101.5200.42171SPRAY PAINTHOME DEPOT #28028022953199166MAIN06/06/2024 101.40 601.9600.42171CUTOFF DISC, TOOL BAG, CONNECTOR10172199166 111.38 857.60 609.0000.14500052924 INVINSIGHT BREWING COMPANY, LLC15202199167MAIN06/06/2024 372.00 609.0000.14500052824 INV15166199167 1,229.60 3,356.10 101.2200.42010SUPERVAC 16" FAN JEFFERSON FIRE & SAFETY INCIN311792199168MAIN06/06/2024 150.00 101.2100.43050DECONTAMINATION SQUAD #8211KROPIDLOWSKI/MARK133756199169MAIN06/06/2024 306.00 201.0000.32192 REFUND: PERMIT ISSUED IN ERRORKRZESOWIAK/BROOKE2024-00431199170MAIN06/06/2024 14,242.00 101.2100.43050POLICY MANUALS & PROCEDURES 070124-063025LEXIPOL, LLCINVLEX11235444199171MAIN06/06/2024 2,874.42 609.0000.14500052424 INVM AMUNDSON CIGAR & CANDY CO LLP383160199172MAIN06/06/2024 229.67 101.3121.42160MV4 WEAR ASPHALTMARTIN MARIETTA MATERIALS, INC42449343199173MAIN06/06/2024 507.96 609.0000.14500052724 INVMAVERICK BEVERAGE COMPANY MINNESOTAINV1260974199174MAIN06/06/2024 3.00 609.9791.42199052724 INVINV1260974199174 510.96 144.00 601.9600.42173GLOVESMCCLELLAN SALES INC019391A199175MAIN06/06/2024 85 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 23/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1,302.16 602.9600.42171CALIBRATION 4-GAS MIXTURE, MICROCLIP019497199175 1,446.16 1,711.50 609.0000.14500052424 INVMCDONALD DISTRIBUTING CO749232199176MAIN06/06/2024 192.05 101.6102.42171TARP, FERTILIZER, NOZZLE, CULTIVATORMENARDS CASHWAY LUMBER-FRIDLEY8307199177MAIN06/06/2024 61.60 701.0000.14120BUSHINGSMIDWAY FORD829439199178MAIN06/06/2024 24.95 101.5200.42171HAND SAW BLADEMINNEAPOLIS SAW CO INC178554199179MAIN06/06/2024 45.39 701.0000.14120CARBURETOR, CHUTE179574199179 12.99 701.0000.14120BLADE ADAPTER179626199179 14.39 701.0000.14120FUEL HOSE ASSY179512199179 97.72 550.00 101.5001.44330MONSTA TOURNAMENT FEE 12UMINNESOTA SOFTBALL4059199180MAIN06/06/2024 306.00 609.0000.14500051624 INVMODIST BREWING CO LLCE-50725199181MAIN06/06/2024 303.66 701.0000.14120GASR SPRINGS, PULLYMTI DISTRIBUTING1428279-00199182MAIN06/06/2024 1,455.60 603.9530.420107 GALLON ORGANIC BINSNOVA PRODUCTS8500059697199183MAIN06/06/2024 474.22 701.0000.14120OIL, KIT, FILTERSNUSS TRUCK & EQUIPMENTPSO103302-1199184MAIN06/06/2024 45.54 701.0000.14120SEALING KITPSO103302-4199184 34.35 701.0000.14120SEALSPO103302-3199184 1,123.71 701.0000.14120SERVICE MANUAL, PARTS MANUALPSO103401-1199184 1,677.82 3,097.00 411.9999.43050.2111HUSET PARK PREDESIGN 101923-110723OERTEL ARCHITECTS23-30.1199185MAIN06/06/2024 637.50 609.0000.14500052324 INVOLD WORLD BEER LLC10154199186MAIN06/06/2024 222.00 101.5129.44100SATELLITE RENT-MCKENNA ON SITE SANITATION INC0001711920199187MAIN06/06/2024 220.00 101.5200.44100SATELLITE RENT-HUSET0001711910199187 74.00 101.5200.44100SATELLITE RENT-GAUVITTE0001711911199187 74.00 101.5200.44100SATELLITE RENT-PRESTEMON0001711912199187 74.00 101.5200.44100SATELLITE RENT-KEYES0001711913199187 74.00 101.5200.44100SATELLITE RENT-LOMIANKI0001711914199187 146.00 101.5200.44100SATELLITE RENT-SILVER LAKE0001711915199187 146.00 101.5200.44100SATELLITE RENT-RAMSDELL0001711916199187 74.00 101.5200.44100SATELLITE RENT-HUSET0001711917199187 74.00 101.5200.44100SATELLITE RENT-OSTRANDER0001711918199187 74.00 101.5200.44100SATELLITE RENT-MCKENNA0001711919199187 146.00 101.5200.44100SATELLITE RENT-HUSET0001711921199187 74.00 101.5200.44100SATELLITE RENT-LABELLE0001711922199187 220.00 101.5200.44100SATELLITE RENT-SULLIVAN 0001711923199187 86 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 24/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1,692.00 (7.00)101.0000.20815052624 -10013121POPP.COM INC992834301199188MAIN06/06/2024 8.81 101.1110.43210052624 -10013121992834301199188 15.88 101.1320.43210052624 -10013121992834301199188 45.79 101.1510.43210052624 -10013121992834301199188 3.75 101.1940.43210052624 -10013121992834301199188 144.33 101.2100.43210052624 -10013121992834301199188 62.00 101.2200.43210052624 -10013121992834301199188 76.34 101.3100.43210052624 -10013121992834301199188 1.23 101.3121.43210052624 -10013121992834301199188 43.27 101.5000.43210052624 -10013121992834301199188 1.34 101.5129.43210052624 -10013121992834301199188 4.84 101.5200.43210052624 -10013121992834301199188 17.74 201.2400.43210052624 -10013121992834301199188 18.25 204.6314.43210052624 -10013121992834301199188 30.11 240.5500.43210052624 -10013121992834301199188 3.48 601.9600.43210052624 -10013121992834301199188 51.28 609.9791.43210052624 -10013121992834301199188 31.12 609.9792.43210052624 -10013121992834301199188 10.80 609.9793.43210052624 -10013121992834301199188 3.51 701.9950.43210052624 -10013121992834301199188 9.89 720.9980.43210052624 -10013121992834301199188 576.76 14.58 609.9791.42171052124 WATERPREMIUM WATERS INC310108334199189MAIN06/06/2024 290.10 609.0000.14500052324 INVRED BULL DISTRIBUTION CO INC5011233377199190MAIN06/06/2024 525.50 609.0000.14500052324 INV5011228248199190 815.60 559.00 101.5200.4216022 YDS PULVERIZED BLACK DIRTREHBEINS BLACK DIRT13770199191MAIN06/06/2024 1,150.00 101.5129.44020REFINISH WOOD FLOOR 2024RENEWED HARDWOOD FLOORS0902199192MAIN06/06/2024 2,330.10 609.9791.44000CARDDEFENDER/CLOUD RETAILER ANNUAL FEESRITE INCT0460003336199193MAIN06/06/2024 2,589.00 609.9792.44000CARDDEFENDER/CLOUD RETAILER ANNUAL FEEST0460003165199193 1,812.30 609.9793.44000CARDDEFENDER/CLOUD RETAILER ANNUAL FEEST0460003162199193 6,731.40 160.00 101.5040.43050ACTIVE AGERS 050124-052924SCHAFFER/PATRICIA ANNETTE052924199194MAIN06/06/2024 79.97 101.2100.44020PREVENT MAINT 0524SCHINDLER ELEVATOR CORP INC8106536666199195MAIN06/06/2024 79.96 101.2200.44020PREVENT MAINT 05248106536666199195 87 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 25/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 159.93 2,405.00 603.9510.42910BULK PICKUPS 042924-051024SHOREVIEW HUNKS LLCBP010-2024199196MAIN06/06/2024 1,120.00 603.9510.42920BULK PICKUPS 042924-051024BP010-2024199196 9,665.20 603.9510.42930YARD WASTE PICKUP 051324-051724YW007-2024199196 9,690.85 603.9510.42930YARD WASTE PICKUP 050624-051024YW006-2024199196 22,881.05 1,161.20 101.3121.42171ULTRA STRAW BALESSPECIALTY SOLUTIONSI53026199197MAIN06/06/2024 255.00 609.0000.14500051624 INVSTEEL TOE BREWING LLC55316199198MAIN06/06/2024 245.00 609.0000.14500052324 INV55400199198 500.00 169.99 101.2100.42172FLASHLIGHTSTREICHER'S GUN'S INC/DON I1700897199199MAIN06/06/2024 134.98 101.2100.42172MOBILE FIELD FORCE GEARI1700704199199 1,340.00 272.2100.42171SLINGI1700302199199 1,644.97 222.76 101.5200.42161ROUND UPTESSMAN COS393644-IN199200MAIN06/06/2024 50.00 101.3121.42172SEASONAL T-SHIRTSTRENDS, CYCLES & SWINGS INCINV87970199201MAIN06/06/2024 173.20 101.5200.42172SEASONAL T-SHIRTSINV87970199201 223.20 94.85 101.2100.44020WEED CONTROL 0424 PSBTRUGREEN CHEMLAWN191442521199202MAIN06/06/2024 94.84 101.2200.44020WEED CONTROL 0424 PSB191442521199202 665.69 101.5200.44000LAWN SVC, WEED CONTROL 040624, 042224191442518199202 855.38 220.00 601.9600.43050COLIFORM TESTING 0424TWIN CITY WATER CLINIC INC20466199203MAIN06/06/2024 44.91 101.3121.42173EAR PLUGS, SECURE GRIP GLOVESULINE INC177573531199204MAIN06/06/2024 44.92 101.5200.42173EAR PLUGS, SECURE GRIP GLOVES177573531199204 44.91 601.9600.42173EAR PLUGS, SECURE GRIP GLOVES177573531199204 44.91 602.9600.42173EAR PLUGS, SECURE GRIP GLOVES177573531199204 179.65 1,519.80 101.5001.43050TAI KWON DO & LTTILE TIGERS SPRING 041124-051624ULTIMATE MARTIAL ARTS INC051724199205MAIN06/06/2024 438.00 609.0000.14500052824 INVVENN BREWING COMPANY6458199206MAIN06/06/2024 225.00 609.0000.14500052924 INV6463199206 663.00 120.67 609.9791.44020052824 MOPS,MATS,TOWELSVESTIS SERVICES. LLC2500463120199207MAIN06/06/2024 88 Item 10. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 26/26Page : 06/06/2024 11:50 AM User: heathers DB: Columbia Heights CHECK DATE FROM 05/24/2024 - 06/06/2024 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 120.67 609.9791.44020052124 MOPS,MATS,TOWELS2500459144199207 135.10 609.9792.44020052324 MOPS,MATS,TOWELS2500460789199207 77.91 609.9793.44020052324 MOPS,MATS,TOWELS2500460725199207 454.35 2,264.73 609.0000.14500052324 INVVINOCOPIA INC0351457-IN199208MAIN06/06/2024 1,204.23 609.0000.14500052324 INV0351518-IN199208 36.25 609.9791.42199052324 INV0351457-IN199208 15.00 609.9792.42199052324 INV0351518-IN199208 3,520.21 525.62 609.9791.43810SOLAR POWERVIRIDI INVESTMENTS LLC05212024-CH199209MAIN06/06/2024 150.00 101.0000.10100RETURN FLASHER DEPOSIT RECEIPT # 33376WIATROS/JORDAN33376199210MAIN06/06/2024 9,962.92 101.2100.4201010 BOLAWRAP 150 DEVICES FOR PATROL USEWRAP TECHNOLOGIES, INC.INV2132199211MAIN06/06/2024 32.28 101.3121.4381051-4159573-1XCEL ENERGY (N S P)51-4159573-1199212MAIN06/06/2024 585.13 101.3160.4381051-4159573-151-4159573-1199212 649.06 101.5129.4381051-4350334-81107778752199212 379.73 101.5200.4381051-4159573-151-4159573-1199212 579.78 101.9200.4381051-7085831-01107800470199212 470.73 212.3190.4381051-4159573-151-4159573-1199212 1,121.19 601.9600.4381051-4159573-151-4159573-1199212 523.98 602.9600.4381051-4159573-151-4159573-1199212 104.91 603.9530.4381051-4159573-151-4159573-1199212 (25.01)604.9600.4381051-4159573-151-4159573-1199212 534.10 609.9793.4381051-4436024-51105552136199212 (688.52)701.9950.4381051-4159573-151-4159573-1199212 4,267.36 200.26 601.9600.43810SOLAR SUBSCRIPTION 0424XCEL ENERGY SOLUTIONS003549199213MAIN06/06/2024 195.95 701.0000.14120FILTERS, MIRRORZIEGLER INCIN001484587199214MAIN06/06/2024 1,042.72 701.0000.14120HYDRAULIC OIL ADV, TDT OIL, FILTERSIN001478714199214 (96.22)701.0000.14120RTN FILTERSCM000211931199214 1,142.45 1,277,726.90 TOTAL OF 167 CHECKSTOTAL - ALL FUNDS 89 Item 10. StatusDepositCheck AmountGrossNameCheck NumberBankCheck Date DirectPhysicalCheck For Check Dates 05/18/2024 to 05/31/2024 06/06/2024 08:24 AM Check Register Report For City Of Columbia Heights Page 1 of 1 Open0.00400.00400.00COL HTS LOCAL 1216 EFT1245PR05/31/2024 Open0.00432.16432.16AFSCME COUNCIL 5 EFT1246PR05/31/2024 Open0.001,632.921,632.92MSRS MNDCP PLAN 650251 EFT1247PR05/31/2024 Open0.006,009.256,009.25HSA BANK EFT1248PR05/31/2024 Open0.00153.00153.00COL HGTS POLICE ASSN EFT1249PR05/31/2024 Open0.0097,407.9197,407.91IRS EFT1250PR05/31/2024 Open0.002,472.592,472.59MISSION SQUARE 401 (ROTH) EFT1251PR05/31/2024 Open0.0013,266.8913,266.89MISSION SQUARE 457(B) EFT1252PR05/31/2024 Open0.00686.11686.11MISSION SQUARE RHS EFT1253PR05/31/2024 Open0.0089,880.2089,880.20PERA 397400 EFT1254PR05/31/2024 Open0.0020,496.5920,496.59STATE OF MN TAX EFT1255PR05/31/2024 11Total Check Stubs: Total Physical Checks: 0.00232,837.62232,837.62Number of Checks: 011Totals: 90 Item 10. CITY COUNCIL MEETING AGENDA SECTION PUBLIC HEARINGS MEETING DATE JUNE 10, 2024 ITEM: Consideration of Resolution 2024-45, Revocation of the License to Operate Rental Units Within the City of Columbia Heights against the rental property at 4616 Tyler Street NE for failure to meet the requirements of the Residential Maintenance Codes. DEPARTMENT: Fire BY/DATE: Assistant Fire Chief Dan O’Brien, June 10, 2024 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength X Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Revocation of the license to operate rental units within the city of Columbia Heights is requested against the rental property at: 4616 Tyler Street NE RECOMMENDED MOTIONS: MOTION: Move to close the public hearing and waive the reading of Resolution 2024-45, there being ample copies available to the public. MOTION: Move to adopt Resolution 2024-45, being a Resolution of the City Council of the city of Columbia Heights approving revocation, pursuant to City Code, of the rental license listed. ATTACHMENT: 2024-45 – Revoke Resolution for Uncorrected Violations – 4616 Tyler St. NE 91 Item 11. RESOLUTION NO. 2024-45 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code of that certain property rental license held by Sandeep Dani (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 4616 Tyler Street NE, Columbia Heights, Minnesota, Whereas, pursuant to City Code, written notice setting forth the causes and reason s for the proposed Council action contained herein was given to the License Holder on May 9, 2024, of a public hearing to be held on June 10, 2024. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on April 5, 2024, inspectors for the City of Columbia Heights inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on May 9, 2024, inspectors for the City of Columbia Heights performed a re-inspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on June 3, 2024, inspectors for the city of Columbia Heights checked records for this property and noted that the violations remained uncorrected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City’s Property Maintenance Code were found to exist, to-wit: a. Shall repair or replace ceiling sheet rock in laundry room (hole found). b. Shall repair hole in wall near rear entry door. c. Shall remove and discontinue the storage of combustible materials in hallways. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code . ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 24-0007361 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. The premises become Unlawful to Occupy 45 days from the first day of posting of this Order revoking the license as held by the License Holder. 92 Item 11. City of Columbia Heights - Council Resolution Page 2 Passed this _________ day of ______________________, 202 4 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 93 Item 11. ITEM: Approval of Resolution 2024-46 Approving Anoka County HRA’s Affordable Housing Project DEPARTMENT: Community Development BY/DATE: Mitchell Forney, 6-6-24 CORE CITY STRATEGIES: _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership XThriving and Vibrant Destination Community _Strong Infrastructure and Public Services _Sustainable BACKGROUND On May 31st the Anoka County HRA (ACHRA) closed on the purchase of 1515 44th Ave NE, formerly known as Royce Place. Royce place is a 50 unit assisted living building located on the Crest View Senior Living Campus. Royce place has been vacant for several years leading Crest View to explore finding a buyer of the property. The ACHRA has purchased the property with the intent of converting the building to an approximately 26-unit affordable housing with services building. ACHRA staff have not completely solidified the full project scope, but they are looking for city approval to conduct affordable housing project within the city. This resolution does not approve a specific project. It officially recognizes the need for affordable housing within the city and allows the ACHRA to move forward with the project. The ACHRA requires city approval before they can take on any projects within a city’s jurisdiction. Further approvals and zoning reviews regarding the project will be brought before the council as the project moves forward. Staff recommend approving resolution 2024-46 as it meets the City’s goals of establishing deeply affordable housing. Section 4 Housing, Table 4-9 of the comprehensive plan highlights the City’s goal of building 62 units of deeply affordable housing by 2040. This project would take a significant chunk out of the City’s goal. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2024-46, there being ample copies available to the public. MOTION: Move to approve Resolution 2024-46, being a resolution acknowledging the current shortage of housing for low to moderate income families, and authorizing the Anoka County Housing and Redevelopment Authority’s affordable housing project at 1515 44th Ave NE. ATTACHMENT(S): 1. Resolution 2024-46 2. Location of 1515 44th CITY COUNCIL MEETING AGENDA SECTION FOR BUSINESS MEETING DATE 06/10/2024 94 Item 12. City Council Resolution 2024-46 RESOLUTION NO. 2024-46 A RESOLUTION ACKNOWLEDGING THE CURRENT SHORTAGE OF HOUSING FOR LOW TO MODERATE INCOME FAMILIES, AND AUTHORIZING THE ANOKA COUNTY HOUSING AND REDEVELOPMENT AUTHORITY’S AFFORDABLE HOUSING PROJECT AT 1515 44TH AVE NE BE IT RESOLVED BY the City Council (the “Council”) of the City of Columbia Heights, Minnesota (the “City”) as follows: WHEREAS, the City is part of Anoka County (the “County”), and such is a rapidly growing and important segment of the Twin Cities Metropolitan Region, mad e up of rich variety of vital, desirable communities; and WHEREAS, the City of Columbia Heights has identified a current shortage of decent, safe, and sanitary housing for low- and moderate-income persons and families; and, WHEREAS, the Anoka County Housing and Redevelopment Authority has purchased a vacant multi-family property in Columbia Heights located at 1515 44th Avenue NE, and desires to rehabilitate the property to alleviate the current shortage; and, WHEREAS, the Anoka County Housing and Redevelopment Authority must establish the finding that the project is necessary to alleviate the shortage of decent, safe and sanitary housing for low or moderate income persons and their families; and WHEREAS, the City must provide prior approval for the Anoka County Housing and Redevelopment project for this finding to be made: NOW, THEREFORE, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: 1. The City of Columbia Heights acknowledges the need to undertake a housing project to alleviate the shortage of decent, safe, and sanitary housing for low- and moderate-income persons and families. 2. The City of Columbia Heights approves the request by the Anoka County Housing and Redevelopment Authority to carry out a housing redevelopment project to alleviate the shortage of decent, safe and sanitary housing for low- or moderate-income persons and their families. ORDER OF COUNCIL Passed this 10th day of June, 2024 Offered by: Seconded by: Roll Call: Mayor, Amáda Márquez Simula Attest: Sara Ion, City Clerk/Council Secretary 95 Item 12. ³ Roy ce Place Owner Information: Disclaimer: Map and parcel data are believ ed to be acc urate, b ut accura cy is not gu aran teed. This is not a legal docume nt and sho uld not besubstituted for a title searc h, apprais al, survey, or for zoning verification. Date: 6/6/20241:2,400Anoka County GIS CREST VIE W COR P ORATIO N 4444 R E SERVOIR BLVD NE COLUMBIA HEIGH TS MN 55421 Parce l Information: 36-3 0-24-2 1-0162 1515 44TH AVE NE #101 MN COLUMBIA HEIGHTS 55421 MANDY MEISNER 3.56Approx. Acres: CREST VIEW COMMUNITIES Commissioner: Plat: 96 Item 12. ITEM: Residential Water Meter Replacement Program: Installation Bids DEPARTMENT: Public Works BY/DATE: Ben Lund / David Cullen: 6/3/2024 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community X Strong Infrastructure and Public Services X Sustainable BACKGROUND: The City Council approved the Water Meter Replacement Equipment Purchase at their meeting on May 22, 2023. The purchase included 6,000 Sensus iPERL residential water meters with new radios from Core and Main. The City has recently taken delivery of a portion of this equipment and we are expecting to receive the remaining equipment in the next several weeks. City staff requested proposals from Core and Main and Vanguard Utility Service to install this equipment . In addition to installing the equipment, the installer would be required to perform cross connection control inspections, inflow & infiltration inspections and identify t he service line material type at each meter installation location. Vanguard Utility Service declined to submit a proposal due to not having certified personnel to complete the cross-connection control inspections. Core and Main’s attached proposal was a joint proposal that includes their own team as project managers and the company HydroCorp as the installers/inspectors. Core and Main is responsible for over 1,900 successful AMR/AMI projects across the United States and is currently working on the s imilar projects for the cities of Eden Prairie and Big Lake. HydroCorp employs full-time professionals assigned to water meter replacement projects to ensure that work is performed accurately and efficiently. HydroCorp staff have the necessary certifications to conduct the required inspections and the experience to seamlessly integrate this new technology. The cost for the installation of new iPERL water meters and managing the project was $750,000. There will also be additional costs depending on the site conditions at each property. Core and Main provided unit pricing for the following items: Electrical jumper wire installation (for grounding): $40 per installation and freeze kits (where valves are not working or available): $220 per use. It will be determined at the time of the meter installation if a jumper wire or a freeze kit will be required, as a result it is unknown how many of each of these will be required. STAFF RECOMMENDATION: Staff Recommends accepting the proposal from Core and Main. Contracting the equipment provider to also serve as the project manager will result in a streamlined process. In addition, the proposal of $750,000 is well CITY COUNCIL MEETING AGENDA SECTION BID CONSIDERATIONS MEETING DATE 6/10/2024 97 Item 13. City of Columbia Heights - Council Letter Page 2 under staff’s original cost estimate of $1,000,000. RECOMMENDED MOTION(S): Move to authorize the Mayor and City Manager to enter into an agreement with Core and Main for the replacement of residential water meters and radios based on their proposal of May 17, 2024 at the cost of $750,000 for the installation of approximately 6,000 Sensus iPERL water meters and radios, including unit costs of $40.00/ea for furnishing and installing jumper wires; and $220/ea for freeze kits. ATTACHMENT(S): Core and Main: Residential Water Meter Replacement Project Proposal 98 Item 13. RESPONSE TO REQUEST FOR PROPOSAL FOR CITY OF COLUMBIA HEIGHTS Residential Water Meter Replacement Project SUBMISSION DEADLINE: Date: May 17, 2024 Time: 3 PM SUBMITTED TO: City of Columbia Public Works Attn: Public Works Director 637 39th Ave NE Columbia Heights, MN 55421 DCullen@columbiaheightsmn.gov PRIMARY CORE & MAIN CONTACT: Kirk Peterson Sr. Municipal Advisor Kirk.Peterson@coreandmain.com (612) 202-7786 PRIMARY VENDOR CONTACT: Craig Wolf New CCC Development and Water Meter Replacement Sales – Wisconsin and Minnesota CWolf@hydrocorpinc.com (612) 850-8939 Core & Main – Eden Prairie 15800 W 79th St Eden Prairie, MN, 55344 coreandmain.com 99 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 2 of 48 May 17, 2024 Attn: Public Works Director 637 39th Ave NE Columbia Heights, MN 55421 Cover Letter Core & Main LP (“Core & Main”) is pleased to present the following response to Columbia Heights Request for Proposal for a Water Meter Replacement Project. Core & Main is supplying the product for this project, and we are excited for the opportunity to provide Columbia Heights with a turnkey meter replacement project. Throughout the proposal, we believe Columbia Heights will see that Core & Main fully understands their goals to facilitate improved water usage tracking customer service, and system management in this program. We understand the work includes not only the mechanical replacement of meters, but also the provision of all necessary gaskets, fittings, and wiring materials. We understand that we will be responsible for the customer communications related to this project and are excited for the opportunity to work with the City of Columbia Heights on this implementation project. KEY BENEFITS OF OUR PROPOSAL INCLUDE: Solution built right for Columbia Heights: Core & Main sees the value in building the best team for our customers and we have included best in class partner to be part of our solution for Columbia Heights. o HydroCorp Founded in 1983 and incorporated in 1988. HydroCorp core services are Municipal Water System Cross-Connection Control Program Management, Onsite Cross-Connection Hazard Surveys/Inspections and Water Meter Replacement Labor and Administrative Services. The firm has grown from two employees to a staff of over 85 full time associates in multiple states. We still have our first customer! 100 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 3 of 48 Kirk Peterson, Sr. Muncipal Advisor, will be the primary contact throughout the proposal evaluation and next steps: CORE & MAIN CONTACT: Kirk Peterson Sr. Municipal Advisor Kirk.Peterson@coreandmain.com (612) 202-7786 PRIMARY VENDOR CONTACT: Craig Wolf New CCC Development and Water Meter Replacement Sales – Wisconsin and Minnesota CWolf@hydrocorpinc.com (612) 850-8939 We look forward to providing Columbia Heights with a high-performance system and the opportunity to grow our relationship with a turnkey water meter replacement project. Best regards, Paul Thom Regional Director – North Region Core & Main – Eden Prairie 15800 W 79th St Eden Prairie, MN, 55344 101 Item 13. 4 Table of Contents Cover Letter .................................................................................. 2 KEY BENEFITS OF OUR PROPOSAL INCLUDE:........................................................ 2 Proposer Company Overview ....................................................... 5 ORGANIZATIONAL STRUCTURE AND CREW CONFIGURATION ............................. 5 EXPERIENCE WITH BS&A FINANCIAL SOFTWARE .................................................. 6 PROJECT MANAGER QUALIFICATIONS .................................................................... 6 FOREMAN/SUPERVISOR QUALIFICATIONS .............................................................. 8 INSTALLER/INSPECTOR QUALIFICATIONS ............................................................... 8 CONCURRENT PROJECTS .......................................................................................... 9 EXPERIENCE AND QUALIFICATIONS ......................................................................... 9 DOCUMENTATION PROCESS .................................................................................... 19 GIS LOCATION AND PHOTOGRAPHS....................................................................... 20 CROSS-CONNECTION SURVEY DOCUMENTATION ................................................ 20 PROPOSED PROJECT SCHEDULE ........................................................................... 21 Additional Information ................................................................. 22 Memorandum of Insurance ......................................................... 26 Certificate of Authority ................................................................. 28 Core & Main Master Services Agreement ................................... 29 Pricing .......................................................................... 18 102 Item 13. 5 Proposer Company Overview ORGANIZATIONAL STRUCTURE AND CREW CONFIGURATION As the prime contractor, Core & Main will take responsibility for our subcontractors and remain the key point of contact throughout the duration of the project. CORE & MAIN Core & Main LP was established in 2004 and built on the foundation of 80+ legacy companies, including HD Supply Waterworks, Hughes Supply, and National Waterworks. Our products are integral to building, repairing, and maintaining water and wastewater systems. They serve as part of the basic municipal infrastructure required to support population and economic growth, including residential and commercial construction. C&M holds a leading market position in the United States for water, sewer, storm drain, and fire protection products. HYDROCORP Founded in 1983 and incorporated in 1988. HydroCorp core services are Municipal Water System Cross-Connection Control Program Management, Onsite Cross-Connection Hazard Surveys/Inspections and Water Meter Replacement Labor and Administrative Services. The firm has grown from two employees to a staff of over 85 full time associates in multiple states. We still have our first customer! Core & Main Kirk Peterson Project Manager HydroCorp Dave Cardinal VP Municipal Division Scott Mitchell Director of Ops/Project CC Control Supervisor Ryan Schaeffer Director, Meter Division, and Meter Project Director/Foreman Ryan Hensley Administrative Account Manager Craig Wolf New CCC Development and Water Meter Replacement Sales 103 Item 13. 6 EXPERIENCE WITH BS&A FINANCIAL SOFTWARE HydroCorp will work with BS&A, as we have in the past to generate a weekly import file to assist in the seamless integration of data needed. This will be generated and tested before project kickoff. 104 Item 13. 7 PROJECT MANAGER QUALIFICATIONS Kirk Peterson will act as the Project Manager for this project, and his resume is included below. His biography is included in the “Capacity” section of our response. 105 Item 13. 8 FOREMAN/SUPERVISOR QUALIFICATIONS RYAN SCHAEFFER-DIRECTOR, METER DIVISION, AND METER PROJECT DIRECTOR/FOREMAN Ryan is a seasoned water professional; he began his career with HydroCorp as a meter installer and has installed thousands of meters of various sizes. He has worked diligently and proven his skills as an installer and a team leader. Ryan has successfully led and managed meter installation projects and installation teams. Ryan’s duty as Project Manager is to keep a consistent communication stream between all parties, including field staff, clients, and upper management. Furthermore, he partners with the Director of the Meter Division on preparation, logistics, and resource allocation to ensure the efficient completion of current projects and a seamless transition into the new metering system. INSTALLER/INSPECTOR QUALIFICATIONS In 2014, HydroCorp was requested by an existing Municipal Client to assist in replacement of water meters during the same site visit as the Cross-Connection Inspections being performed by HydroCorp. Over time and by additional client requests for meter replacement services, HydroCorp now employs over 25 full-time professionals assigned to Water Meter Replacement projects and water customer care communications. All HydroCorp staff are full time employees, and have completed HydroCorp training and background checks upon their hire date. All employees will be fully uniformed and possess HydroCorp ID cards on their person. HydroCorp highly recommends the Utility issue contractor badges to HydroCorp employees, listing HydroCorp and installer name as an approved contractor for the City meter installation project. This also helps to mitigate and alleviate customer skepticism and phone calls to the City. HydroCorp will provide a link on the appointment site describing its COVID-19 preparedness and response plan, its Personal Protective Equipment (PPE) policy, and description of a Coronavirus safety practices while performing a water meter replacement. Example plan: www.hydrocorpinc.com/covid-19 HydroCorp’s standard practice is to pick up and return new and old meters and materials daily. This is always from a designated location provided by various entities. All material is then logged and identified with our check-in / check-out process. This ensures project material is present while identifying items for procurement. 106 Item 13. 9 CONCURRENT PROJECTS Core & Main is responsible for over 1,900 successful AMR/AMI projects across the United States, and in addition to our local sales team, encompasses a National Metering team focused on selling, managing, and supporting metering projects. We are currently working on the following projects in the state of Minnesota: Eden Prairie Big Lake EXPERIENCE AND QUALIFICATIONS MUNICIPAL INSTALLATION EXPERIENCE Monona, WI from 1.1.21 – 7.31.21 installation of 2,700 Badger water meters and the scope of work included onsite Cross Connection Control surveys during meter replacement. o Contact- Dan Stephany DPW Director dstephany@ci.monona.wi.us 608-222-2525 Prescott, WI from 3.1.16-12.30.16 installation of 1,750 Kamstrup water meters and the scope of work included Cross Connection Control surveys during meter replacement. o Contact- Jayne Brand City Administrator jbrand@prescottcity.org 715-262-5544 Chetek, WI from 3.1.17-12.30.17 installation of 1,126 Kamstrup water meters and the scope of work included Cross Connection Control surveys during meter replacement. o Contact- Dan Knapp Director of Public Works dknapp@cityofchetek-wi.gov 715-924- 4236 Weston, WI from 11.1.17-6.30.18 installation of 2,800 Sensus water meters and the scope of work included Cross Connection Control surveys during meter replacement. o Contact-Keith Donner Public Work Director kdonner@westonwi.gov 715-241-2606 Seymour, WI from 7.1.18-12.31.18 installation of 1,014 Kamstrup water meters and the scope of work included Cross Connection Control surveys during meter replacement. o Contact: John Schoen Director of Public Works jschoen@seymourutil.com 920-833-2397 Eden Prairie MN from 3.1.22-Current installation of 17,000+ Badger water meters. o Contact: Rick Wahlen Manager of Utility Operations rwahlen@edenprairie.org 952-949-8530 CROSS-CONNECTION EXPERTISE Please see the “Municipal Installation Experience” section above. 107 Item 13. 10 HydroCorp maintains ongoing contracts for Cross-Connection Control Program management and Inspections for over 400 Public Water Systems in five states. In 2014, HydroCorp was requested by an existing Municipal Client to assist in replacement of water meters during the same site visit as the Cross-Connection Inspections being performed by HydroCorp. Over time and by additional client requests for meter replacement services, HydroCorp now employs over 25 full-time professionals assigned to Water Meter Replacement projects and water customer care communications. HydroCorp has replaced over 75,000 water meters within 52 midwestern public water systems. HydroCorp currently monitors cross-connections/backflow prevention of 626,000 facilities. HydroCorp annually performs approximately 75,500 onsite cross-connection survey/inspections. HydroCorp monitors 910,000 Backflow Preventers at services connected to public water supplies. HydroCorp manages the discovery, correction and elimination of over 49,900 cross- connections, annually. DATA MANAGEMENT Utilizing HydroCorp’s proprietary software HydroSoft I/O and in-field tablet computers, HydroCorp Meter Technicians will record all required information specified within the request for proposal. HydroCorp captures a minimum of 4 – 7 photos per account/installation. The photos can include any of the following in the specified order; 1) Old meter setting found before installation 2) Old meter serial number, 3) Old meter reading, 4) New meter # and transmitter, 5) New meter setting after installation, 6) Confirmation of activation – photo of activation screen, fob, new meter register, or any device utilized for activation, 7) House, apartment, or business address. Alternate photos can be taken in place of any of the mentioned photos above. PROJECT MANAGEMENT Kirk Peterson will be responsible for managing the Columbia Heights Meter Replacement Project, please refer to his qualifications in the respective section. Meter replacement projects with AMI technology are complex, each with unique elements. Core & Main understands and manages these intricacies and is the industry leader in AMI system deployments. o A master schedule developed and managed. o Scope and budget established, and changes managed. o Meter configurations finalized, and equipment ordered and delivered. 108 Item 13. 11 o An AMI network infrastructure and backhaul established and tested. o Software installed, configured, and tested. o System integration between the CIS/Utility Billing software and the work order management system developed and tested. o Various project stakeholders must collaborate and be held accountable. o Project-specific processes and procedures established and monitored. o Stakeholders kept apprised of project status and issues. o Risks identified and managed. Core & Main’s Project Management team's enviable experience and proven project deployment methodology have earned Core & Main a leadership role in implementing successful AMI programs. The CORE+ team is knowledgeable and experienced, with PMP®-certified project managers, Mechanical and Computer Engineers, AMI specialists, software managers, business analysts, and metering subject matter experts. The CORE+ team utilizes a structured methodology with proven processes and procedures in planning, safety, quality, deployment, and communication to successfully implement AMI systems. This foundation enables Core & Main’s experienced and dedicated team to deliver projects on time, within budget, and with industry-leading customer satisfaction. Core & Main employ proven methods to ensure proper project planning,a critical success factor. Necessary activities completed in collaboration with the Utility during the Planning phase include identifying key Stakeholders, finalizing scope and deliverables, and developing the project plan and master schedule. The Project Manager will work diligently with suppliers, representatives of systems requiring integration, other vendors/subcontractors, and the city to develop a realistically aggressive schedule to set reasonable expectations from the start and then manage it accordingly. Other activities completed during this phase include obtaining stakeholder commitments, identifying city processes (i.e., customer service and hybrid billing during meter deployment) to be modified, defining community engagement methods, defining installation route sequencing and read/billing blackout periods, determining unique field scenarios and processes, and defining and documenting the testing phase. PLAN SAFETY 109 Item 13. 12 Core & Main is committed to providing employees with a safe working environment and complying with all federal, state, and local safety regulations. Workplace safety is not a burden on a project but rather a required daily focus integrated into our training and deployment processes and procedures. Quality assurance is an integral part of every Core & Main AMI meter deployment project. The two main areas of quality focus are fieldwork and data. Throughout the meter deployment project, staff will monitor meter installation quality in the field and adjust processes to meet unique project circumstances. Core & Main Project Managers and Installation Supervisors conduct the field audits. Data collection accuracy during the installation process is a critical success factor. We employ a data validation team to ensure that the equipment serial numbers, final read, and other data logged in the field match the information captured by the photos. Discrepancies are field- verified and corrected to ensure accurate meter exchange data transmitted to city systems. Planning and Periodic Status Meetings. For the stakeholders engaged in the project (i.e., Utilities, Billing, and Customer Service), Core & Main will conduct periodic meetings to facilitate collaboration during the project's planning phase, along with status update meetings throughout the project. Core & Main is committed to providing employees with a safe working environment and complying with all federal, state, and local safety regulations. Workplace safety is not a burden on a project but rather a required daily focus integrated into our training and deployment processes and procedures. CROSS-CONNECTION SUPERVISION Dave Cardinal, Vice President Municipal Division Dave has over twenty years’ experience as a water professional and has a successful record of accomplishments in the cross-connection control industry. Experienced in program development, project management, developing and conducting employee education and training programs, developing and instructing State certified education and training classes, quality assurance, customer service, and client satisfaction. He is responsible for establishing business practices, field operation procedures, and administrative functions related to cross connection control program management. Dave is an ASSE Certified Instructor for multiple ASSE Certifications related to Cross-Connection Control and Backflow Prevention. Dave also has been a speaker at numerous Water Industry Conferences. QUALITY COMMUNICATION 110 Item 13. 13 Scott Mitchell, Municipal Director of Operations Scott Mitchell has over 38 years’ experience as a water professional serving municipal systems and the cross-connection control industry. Scott started his employment with HydroCorp in 2012 as Field Inspector and was promoted to Midwest Director of Operations in 2018 and promoted to Municipal Director of Operations in 2024. He is experienced in customer relations, program operations, and cross-connection control field training. Responsibilities include administrative functions related new and existing contracts, overseeing scheduling and quality control. Scott’s credentials are Grade 1 DNR Certification for Distribution, Groundwater, and VOC removal. ASSE Surveyors course and ASSE 5000 Series certification. PERFORMANCE HISTORY Eden Prairie MN from 3.1.22-Current installation of 17,000+ Badger water meters. o Contact: Rick Wahlen Manager of Utility Operations rwahlen@edenprairie.org 952-949- 8530 CAPACITY HydroCorp and Core & Main posses the sufficient resources and staffing to execute the complete scope of work within the project’s established timelines, considering both current and planned workloads. We’ve included the biographies of the key staff involved in this project below: Kirk Peterson, Sr. Municipal Advisor/Project Manager – Core & Main Kirk Peterson brings a wealth of expertise to the project team, boasting an illustrious career spanning more than two decades in project management across the construction and municipal utilities sectors. His tenure in these industries have given him a profound understanding of the intricacies and challenges involved in meter replacement projects. Kirk joined the Core & Main team as a Senior Municipal Advisor in June of 2013, and has successfully orchestrated the seamless execution of over 23-meter replacement projects within his time here. He is known by his colleagues and customers for his hands-on approach when engaging with utilities, fostering relationships built on trust and reliability. Kirk is responsible for leading the project management and municipal sales for Core & Main’s Meter Initiative and PVF Sales in Minnesota. 111 Item 13. 14 Dave Cardinal, Vice President Municipal Division – HydroCorp Dave has over twenty years’ experience as a water professional and has a successful record of accomplishments in the cross-connection control industry. Experienced in program development, project management, developing and conducting employee education and training programs, developing and instructing State certified education and training classes, quality assurance, customer service, and client satisfaction. He is responsible for establishing business practices, field operation procedures, and administrative functions related to cross connection control program management. Dave is an ASSE Certified Instructor for multiple ASSE Certifications related to Cross-Connection Control and Backflow Prevention. Dave also has been a speaker at numerous Water Industry Conferences. Scott Mitchell, Municipal Director of Operations – HydroCorp Scott Mitchell has over 38 years’ experience as a water professional serving municipal systems and the cross-connection control industry. Scott started his employment with HydroCorp in 2012 as Field Inspector and was promoted to Midwest Director of Operations in 2018 and promoted to Municipal Director of Operations in 2024. He is experienced in customer relations, program operations, and cross-connection control field training. Responsibilities include administrative functions related new and existing contracts, overseeing scheduling and quality control. Scott’s credentials are Grade 1 DNR Certification for Distribution, Groundwater, and VOC removal. ASSE Surveyors course and ASSE 5000 Series certification. Ryan Schaeffer-Director, Meter Division – HydroCorp Ryan is a seasoned water professional; he began his career with HydroCorp as a meter installer and has installed thousands of meters of various sizes. He has worked diligently and proven his skills as an installer and a team leader. Ryan has successfully led and managed meter installation projects and installation teams. Ryan’s duty as Project Manager is to keep a consistent communication stream between all parties, including field staff, clients, and upper management. Furthermore, he partners with the Director of the Meter Division on preparation, logistics, and resource allocation to ensure the efficient completion of current projects and a seamless transition into the new metering system. Ryan Hensley, Administrative Account Manager – Municipal Division – HydroCorp As an Administrative Account Manager Ryan Hensley is responsible for providing administrative support to field surveyors, regional managers and division directors with all components associated with managing a comprehensive cross connection control program, in addition to providing highest level of customer service to our municipal clients. Ryan has been a member of the HydroCorp 112 Item 13. 15 team for over 10 years and is an ASSE 5150 certified Backflow Prevention Program Administrator. Ryans staff will be responsible for answering all water customer phone calls. Craig Wolf, New CCC Program Development and Water Meter Replacement Sales – Midwest Region – HydroCorp Since 2009 at HydroCorp, he was responsible for identification of hazards and deficiencies and determining proper recommendations for over 130 municipal client cross-connection control programs in Wisconsin. Certified by ASSE 5120 for Cross-Connection Control Surveying, Craig applies years of field experience to offering solutions for public water systems that are cost effective. In the past 5 years, Craig has been focused on client retention efforts, and developing new HydroCorp business relations. CUSTOMER COMMUNICATION METHODS HydroCorp will devise a postal notification letter to inform water customers of required meter replacement during a specific date range specified in the letter. Letters will be approved by the City to use by HydroCorp and include City branding. Notification letter to include advising owner/occupant of temporary water disconnection and responsibilities of owner for providing unobstructed access to within 8 cubic feet surrounding the existing water meter including operational valves for shut off. Postal notifications/letters are customizable and draft versions are presented for approval to City prior to actual mailing of notices. Each postal notification indicates a unique nine-character reference code that is specific to the account or water customer. This allows the customers to access the HydroSoft I/O online scheduling portal and ensures appointments are set for specific customers or addresses. This unique reference code populates the customer information when input, which ensures and mitigates human error when scheduling. Examples of this would be transposed, missing and/or too many numbers within addresses house/business number or deviations between Dr., Cir., Ct., St., etc. City administrative access is available to all necessary project parties. These can be created for specific individuals, departments, or projects. HydroCorp provides a demonstration of the City Online- Portal as well as a user guide with step-by-step processes, capabilities, and limitations. This user access is available through our website, which can be accessed by any device with internet connections/access. 113 Item 13. 16 Customer notifications through HydroSoft I/O, can be delivered to each customer in (2) three different forms; postal or email notifications are available if included with the provided customer data obtained from the utility/billing software. These different forms of notifications are queued based on specific intervals typically set at (14) fourteen days. Thus, (14) fourteen days from the first notices, second notices will automatically be available for distribution (same with second to third when applicable). ONLINE SCHEDULING SYSTEM HydroCorp will devise and host a dedicated website page for setting appointments with water customers at specific intervals during normal business hours. Water customers will have access to schedule their own appointments via a free and secure appointment website system. Website link will be presented on postal notices and City website. HydroCorp will provide designated City staff with online access to the live appointment schedule system. 114 Item 13. 17 Example Public Awareness/Appointment Web Page included with scope of work: TELEPHONE SUPPORT HydroCorp has a full-time staff of dedicated Customer Service Representatives (CSR), who are trained and well versed, in the water meter and cross-connection control industry. This allows for rapid responses, top-notch customer/contractor interactions, and a seamless process from receipt of scheduling notice, to completed installation and anything thereafter, that the customer may need. This support phone number and hours of operation are listed within each customer notice. An online live-chat feature will also be available during business hours. HydroCorp Field Technicians will provide each customer with a toll-free emergency business card. This card contains the phone number to our 24/7 emergency call center. The emergency call center will contact project personnel to resolve any customer issue, concern, question, or leak, after installation, that is a result of HydroCorp’s workmanship. HydroCorp’s response to any call or any item, is well within the 24hr response time, between first report and resolution. TEXT MESSAGING CAPABILITIES Postal notifications/letters are customizable and draft versions are presented for approval to City prior to actual mailing of notices. Each postal notification indicates a unique nine-character reference code that is specific to the account or water customer. This allows the customers to access the HydroSoft I/O online scheduling portal and ensures appointments are set for specific customers or addresses. This unique reference 115 Item 13. 18 code populates the customer information when input, which ensures and mitigates human error when scheduling. Examples of this would be transposed, missing and/or too many numbers within addresses house/business number or deviations between Dr., Cir., Ct., St., etc. The assigned Water Meter installer will notify the water customer via text when they are in route. City administrative access is available to all necessary project parties. These can be created for specific individuals, departments, or projects. HydroCorp provides a demonstration of the City Online- Portal as well as a user guide with step-by-step processes, capabilities, and limitations. This user access is available through our website, which can be accessed by any device with internet connections/access. Customer notifications through HydroSoft I/O, can be delivered to each customer in (2) three different forms; postal or email notifications are available if included with the provided customer data obtained from the utility/billing software. These different forms of notifications are queued based on specific intervals typically set at (14) fourteen days. Thus, (14) fourteen days from the first notices, second notices will automatically be available for distribution (same with second to third when applicable). CUSTOMER EDUCATION VIA WEBSITE HydroCorp will devise and host a dedicated web page (at no extra charge) for water customers to set their own appointments, view detailed information and educational videos related to the project. 116 Item 13. 19 This page will include photos of all installers and could include other means of educational material pertaining to the project such as a what to expect during the install video, photos of a good and bad valve, and so on. Example Public Awareness/Appointment Web Page included with scope of work: DOCUMENTATION PROCESS Utilizing HydroCorp’s proprietary software HydroSoft I/O and in-field tablet computers, HydroCorp Meter Technicians will record all required information specified within the request for proposal. HydroCorp captures a minimum of 4 – 7 photos per account/installation. The photos can include any of the following in the specified order; 1) Old meter setting found before installation 2) Old meter serial number, 3) Old meter reading, 4) New meter # and transmitter, 5) New meter setting after installation, 6) Confirmation of activation – photo of activation screen, fob, new meter register, or any device utilized for activation, 7) House, apartment, or business address. Alternate photos can be taken in place of any of the mentioned photos above. 117 Item 13. 20 GIS LOCATION AND PHOTOGRAPHS HydroCorp will document location of water meter as well as provide GPS coordinates. HydroCorp captures a minimum of 4 – 7 photos per account/installation. The photos can include any of the following in the specified order; 1) Old meter setting found before installation 2) Old meter serial number, 3) Old meter reading, 4) New meter # and transmitter, 5) New meter setting after installation, 6) Confirmation of activation – photo of activation screen, fob, new meter register, or any device utilized for activation, 7) House, apartment, or business address. Alternate photos can be taken in place of any of the mentioned photos above. CROSS-CONNECTION SURVEY DOCUMENTATION HydroCorp to provide the following Cross Connection Control Inspection services when exchanging residential water meters: HydroCorp will perform a comprehensive cross connection control inspection at each residential home where water meters are replaced. The inspection will not be applicable to Commercial, Public Authority or Multi-Family locations. HydroCorp will document and inventory all backflow prevention assemblies, devices, and methods during the onsite survey and be made available in an electronic and Excel format to the Utility. HydroCorp will inventory and document all existing backflow prevention devices and assemblies on the outside and around the water meter for proper installation. HydroCorp will inventory and document all existing Sump Pumps. HydroCorp will inventory and document all existing Down Spouts. HydroCorp will generate all inspection notifications for non-compliant homeowners informing them of installation requirements or required corrective action. Specific plumbing code reference and written corrective action recommendations will be included for each non-compliant home. A detailed corrective action report for each non-compliant residential home will be provided to the Utility. HydroCorp will provide full-time and Toll-Free phone call support for customer questions. Phones will be staffed during normal business hours between Monday through Friday. An external answering service is utilized for overflow and after-hours calls. HydroCorp will document a degree of hazard and appropriate future re-survey frequency upon completion of each survey. HydroCorp will provide a comprehensive summary of all cross-connection inspections completed and compliance status in electronic and Excell format to the Utility. Records will be accessible via a secured website and include property address. HydroCorp will record any private wells found and make sure they are not connected to the public water supply. Private wells will be reported to the Utility. 118 Item 13. 21 HydroCorp will provide a full time employed individual, or individuals to oversee the project with American Society of Sanitary Engineering credentials (ASSE) 5120 and 5150. PROPOSED PROJECT SCHEDULE Scheduling will be predicated on the fulfillment of supply. The creation of notices, account list, and online appointment site will be created shortly after award. 119 Item 13. 22 Additional Information HYDROCORP SCOPE OF SERVICES – METER REPLACEMENT: HydroCorp to provide the following services when exchanging water meters: HydroCorp will devise a postal notification letter to inform water customers of required meter replacement during a specific date range specified in the letter. Letters will be approved by the City to use by HydroCorp and include City branding. Notification letter to include advising owner/occupant of temporary water disconnection and responsibilities of owner for providing unobstructed access to within 8 cubic feet surrounding the existing water meter including operational valves for shut off. HydroCorp will send postal notification letters to designated water customers to ensure necessary water meter replacement appointments are confirmed. HydroCorp will devise and host a dedicated website page for setting appointments with water customers at specific intervals during normal business hours. Water customers will have access to schedule their own appointments via a free and secure appointment website system. Website link will be presented on postal notices and City website. HydroCorp will provide designated City staff with online access to the live appointment schedule system. HydroCorp will provide full-time Toll Free 800 number phone support for customer questions and appointment requests by HydroCorp Administration Staff. Direct phone contact to HydroCorp staff will be available during normal business hours excluding holidays. An external answering service is utilized for overflow and after-hours calls. HydroCorp will make 2 attempts to establish an appointment for meter replacement at each address. If email addresses are provided as part of the original account listing, HydroCorp will make additional attempts to contact water customers for appointment setting. Definition of attempts: 1st Postal Notice, 2nd Postal Notice, 3rd City HydroCorp will document in electronic format; relevant identification numbers and meter readings of each existing and new meter installed by HydroCorp. Each record will include a digital image of the old meter reading for account reference. HydroCorp will provide identification to the property owner upon arrival. HydroCorp will document location of water meter as well as provide GPS coordinates. 120 Item 13. 23 HydroCorp will install new water meter, associated fittings and gaskets as provided by the City or supplier. The City or the supplier will provide all consumables for the project. HydroCorp Technician shall verify activation of each meter installed, re-establish water supply and verify full water pressure at nearest tap for 30 seconds. HydroCorp will respond to reported leaks at meter junction or service control valve within 24 hours (Monday-Friday) after the incident has been reported to the City. HydroCorp will deliver removed (old) meters, transmitters and wiring to a designated area of the Public Works Building on a daily basis or alternate site provided by the City. HydroCorp will retrieve new meters, fittings and gaskets, and all other needed consumables as provided by the City and/or supplier on a daily basis during normal working hours. New meters will be available in a designated area at the Public Works Building, or alternate location. HydroCorp will provide ongoing progress meter replacement status reporting during the contract period on a weekly basis. HydroCorp will record and be able to report on the type of water service material and the size of service along with pictures and serial numbers of old and new water meters. HydroCorp reserves the right to determine safe operating condition of water shutoff control valves prior to performing any meter replacement work. City to provide on call personnel to facilitate curb stop shut offs as necessary. Control valves appearing to be in questionable condition or potentially leaking/prone to failure will be required to be replaced or repaired at the cost of building owner prior to any meter upgrade work being performed by HydroCorp. It will be at HydroCorps discretion to determine if the option to freeze would work. HydroCorp will change the meter and charge a predetermined fee for the water line freeze. HydroCorp reserves the right to determine safe operating condition of electrical grounding prior to performing any meter replacement work. If an issue, the building owner will be required to correct prior to any meter upgrade work being performed by HydroCorp and we will notify City of issue. HydroCorp shall provide the installation of the grounding wire at a predetermined per installation fee. HydroCorp shall not be responsible for damages due to faulty control valves, leaks or plumbing. All necessary plumbing repairs and costs are the responsibility of homeowner. The Company disclaims any and all liability arising from or related to operating curb stops. The Company will not be responsible for any damages, claims or liabilities of any kind or nature, 121 Item 13. 24 including but not limited to personal injury, property damage, financial loss, or any other losses (collectively, “Losses”) that may arise directly or indirectly from operating curb stops. The Company takes no responsibility for any action taken during the operation of curb stops by any employee, agent, contractor, or any other persons acting on behalf of the Company. The Company is not liable for any unlawful or negligent acts that may occur during operation of curb stops. The Company urges all individuals involved in operating curb stops to act in accordance with applicable law and adhere to all applicable regulations and guidelines. Additionally, the Company shall not be held liable for any failure to comply with any applicable laws and regulations in connection with the operation of curb stops. By executing this proposal, the undersigned releases and agrees to hold HydroCorp its equity owners, affiliates, managers, officers, agents, employees, successors and assigns from any and all Losses arising out of or related to the Company’s participation in operating curb stops. HydroCorp will work with BS&A, as we have in the past to generate a weekly import file to assist in the seamless integration of data needed. This will be generated and tested before project kickoff. SAMPLE REPORTING 122 Item 13. 25 123 Item 13. 26 Memorandum of Insurance Please refer to Core & Main’s memorandum of insurance below. HydroCorp’s insurance will be provided post award. 124 Item 13. 27 125 Item 13. 28 Certificate of Authority 126 Item 13. 29 Core & Main Master Services Agreement [CLIENT NAME] 127 Item 13. 30 Master Project Agreement Core & Main LP “Street Address” “City, State Zipcode” 128 Item 13. Table of Contents Section Purpose and Scope .................................................................................................................................... 1 Term ......................................................................................................................................................... 2 Core & Main’s Responsibilities ................................................................................................................ 3 Client’s Responsibilities ............................................................................................................................ 4 Default of Client ........................................................................................................................................ 5 Default of Core & Main ............................................................................................................................ 6 Force Majeure ........................................................................................................................................... 7 Taxes, Permits, and Fees ........................................................................................................................... 8 Warranty .................................................................................................................................................... 9 Indemnity .................................................................................................................................................. 10 Title and Risk of Loss .............................................................................................................................. 11 Liability .................................................................................................................................................... 12 Insurance ................................................................................................................................................... 13 Safety ........................................................................................................................................................ 14 Hazardous Materials .................................................................................................................................. 15 Delays and Access ..................................................................................................................................... 16 Compliance .............................................................................................................................................. 17 Dispute Resolution .................................................................................................................................... 18 Attorney’s Fees ........................................................................................................................................ 19 Assignability ............................................................................................................................................ 20 Notices ...................................................................................................................................................... 21 Binding Effect .......................................................................................................................................... 22 Modifications ........................................................................................................................................... 23 Severability .............................................................................................................................................. 24 Privacy ...................................................................................................................................................... 25 129 Item 13. Appendix A Project Scope Exhibit A-1 Project Pricing Appendix B Warranty Exhibit B-1 Manufacturers’ Warranties Master Project Agreement This Master Project Agreement (“Agreement”) dated as of _______________, 20__ (the “Effective Date”) between Core & Main LP, a Florida limited partnership (“Core & Main”), and The City of ___________________, ____ (“Client”). Core & Main and Client may be referred to herein individually as a “Party,” and jointly as the “Parties.” 1. Purpose and Scope. The Parties have entered into this Agreement for the purpose of Core & Main providing ___________________ to Client (the “Project”). Core & Main agrees to undertake the necessary work required for the completion of Core & Main’s obligations under this Agreement, including providing materials and any installation or services as specified in Appendix A (the “Work”). Client agrees to undertake all of its obligations that are identified and to pay Core & Main in the manner contemplated by this Agreement. 2. Term. The Term of this Agreement shall begin on the Effective Date and, unless earlier terminated in the manner contemplated by this Agreement, shall endure for the period specified in Appendix A. 3. Core & Main’s Responsibilities. Core & Main shall provide all Work as described in this Agreement. Without limiting the generality of the foregoing, Core & Main shall maintain supervision of all its subcontractors. Any work or services beyond the scope of the Work agreed to herein shall not be considered as part of this Agreement. There shall be no implied or verbal agreements between the Parties relating to the subject matter of this Agreement. 130 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 3 of 48 4. Client’s Responsibilities. Client shall be responsible for cooperating with Core & Main, providing accurate information in a timely manner, and making payment in a timely manner for Work performed. Client shall designate a representative who will be fully acquainted with the Work and will be reasonably accessible to Core & Main and its subcontractors, and will have the authority to make decisions on behalf of Client. Client shall provide to Core & Main and its subcontractors all information regarding legal limitations, utility locations and other information reasonably pertinent to this Agreement and the Project. Client shall be required to give prompt notice should it become aware of any fault or defect in the Project. 5. Default of Client. The following events shall be considered events of Default of Client: (a) The failure of Client to make payments to Core & Main in accordance with the terms of this Agreement; (b) any representation or warranty provided by Client that proves to be materially false or misleading when made; (c) Client becomes insolvent, or makes an assignment for the benefit of creditors, or should a voluntary or involuntary petition in bankruptcy or a reorganization or any adjudication of Client as insolvent or bankrupt be filed; (d) any failure of Client to comply with or perform according to the terms of this Agreement or to correct such failure to perform within thirty (30) days of receipt of written notice from Core & Main. If an event of Default by Client occurs, Core & Main will have the right to cancel this Agreement and to terminate immediately all Work hereunder without further obligation except the Client will be obligated to pay for Work performed through the date of termination, plus damages and costs incurred as a result of Client’s default. 6. Default of Core & Main. The following events shall be considered events of default on the part of Core & Main: (a) the failure of Core & Main to deliver its Work free and clear of any lien or encumbrance by any subcontractor, laborer, materialman, or other creditor of Core & Main; (b) Core & Main becomes insolvent, or makes an assignment for the benefit of creditors, or should a voluntary or involuntary petition in bankruptcy or a reorganization or any adjudication of Core & Main as insolvent or bankrupt be filed; (c) any representation or warranty (excluding a warranty as contemplated by Section 9 of this Agreement) provided by Core & Main that proves to be materially false or misleading when made, (d) any failure of Core & Main to comply with or perform according to the terms of this Agreement or to commence efforts to correct such failure to perform within thirty (30) days of notice from Client, and thereafter continuously pursue correction. In the event of default by Core & Main, Client will have the right to cancel this Agreement and to terminate immediately all Work hereunder without further obligation except the Client will be obligated to pay for Work performed through the date of termination. Additionally, Client will be entitled to recover the documented excess actual and direct costs of procuring the Work hereunder through alternate sources provided that Client makes efforts to reasonably mitigate such actual and direct costs. 7. Force Majeure. Neither Core & Main nor Client shall be responsible to each other for damage or delay that arise from Force Majeure, including but not limited to conditions beyond the reasonable control, and not the result of the fault of the impacted Party, including, without limitation acts of God, storms, extraordinary weather, epidemic or pandemic, acts of government units, strikes or labor disputes, fire, explosions, thefts, vandalism, riots, acts of war or terrorism, non-price related unavailability of materials required for the Project, and unavailability of fuel. 8. Taxes, Permits, and Fees. Core & Main shall be responsible for obtaining all permits and related permit fees associated with the Project. The Client must disclose any known fees in advance of contract signing. 131 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 4 of 48 Client shall pay sales, use, consumer, and like taxes when applicable, as well as any tariffs relating to the materials to be provided hereunder. Client shall be responsible for securing at its sole expense any other necessary approvals, easements, assessments, or required zoning changes. Core & Main shall be responsible for all taxes measured by Core & Main’s income. 9. Warranty.The extent of the warranty to be provided by Core & Main is set forth in Appendix B. 10. Indemnity. Subject to Section 12 of this Agreement: (a) Except as otherwise expressly provided in Section 10(b) below, Client assumes all liability and risk associated with the use, operation, and storage of any materials and equipment in its custody and control and for property damage, injuries, or deaths associated with or arising out of the use and operation of the Project by Client, except to the extent said damage, injury, or death is the direct result of Core & Main, its employees, and agents. (b) Core & Main agrees to indemnify, defend and hold Client, its officers and employees harmless from actual and direct losses and damages sustained by Client arising from (a) third party claims to the extent caused by the gross negligence or intentional misconduct of Core & Main, (b) breach of this Agreement or (c) violation of law. To the extent Client has paid Core & Main for its Work, Core & Main shall indemnify and hold Client and its officers and employees harmless from all claims for payment of subcontractors or materialmen hired by Core & Main for Work relating to the Project. 11. Title and Risk of Loss. Title and risk of loss for materials and equipment will pass to Client upon delivery to Client at Client’s location. If materials are not delivered to Client’s location, or if Core & Main is responsible for installation of materials and equipment prior to delivery to Client, then title and risk of loss for materials and equipment will pass to Client upon installation. 12. Liability. Core & Main’s liability under this Agreement shall not exceed the amounts paid to Core & Main by Client hereunder. NEITHER CORE & MAIN NOR CLIENT SHALL BE RESPONSIBLE TO EACH OTHER FOR ANY INDIRECT, CONSEQUENTIAL, INCIDENTAL, EXEMPLARY OR SPECIAL DAMAGES RESULTING IN ANY FORM FROM THE PROJECT, WHETHER ARISING OUT OF WARRANTY, INDEMNITY, TORT, CONTRACT, OR OTHERWISE. 13. Insurance. 132 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 5 of 48 (a) During the Term of this Agreement Core & Main will procure and maintain at its own expense the following insurance coverage: (1) General Liability $1,000,000/occurrence, $2,000,000 aggregate (2) Automobile Liability $1,000,000 combined single limit (3) Worker’s Compensation, including Employer’s Liability As required by law (4) Umbrella Liability $5,000,000 (b) Core & Main will add Client as an additional insured on the above policies except Workers’ Compensation. Core & Main shall provide a certificate of insurance evidencing the above coverage. Notice of cancellation will be provided 30 days in advance. (c) Core & Main will require its Subcontractors to provide a certificate of insurance evidencing coverage acceptable to Core & Main, and to include Client and Core & Main as additional insureds. 14. Safety. Core & Main shall have the primary responsibility for all safety precautions and programs necessary to complete its Work associated with the Project. Core & Main agrees to comply with all applicable regulations, ordinances, and laws relating to safety. It shall be the responsibility of Client, however, to assure that the sites controlled by Client at which Core & Main is expected to perform its Work are safe sites. 15. Hazardous Materials. The Project and the Work expressly excludes any Work of any nature associated or connected with the identification, abatement, cleanup, control, removal, or disposal of hazardous materials or substances. Client warrants and represents that, to the best of Client’s knowledge, there is no asbestos or other hazardous materials in the Project premises in areas that Core & Main shall be required to perform work that in any way will affect Core & Main’s ability to complete the Project. If Core & Main is made aware or suspects the presence of hazardous materials, Core & Main reserves the right to stop work in the affected area and shall immediately notify Client. It shall remain Client’s responsibility to correct the condition to comply with local and federal standards and regulations. Client shall remain responsible for any Claims that result from the presence of the hazardous materials. Client is responsible for proper disposal of all hazardous materials, including but not limited to lithium batteries. 133 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 6 of 48 16. Delays and Access. In the event of any delay, including but not limited to Force Majeure or delays caused by Client, Core & Main will notify Client in writing of the existence and nature of the delay. Client and Core & Main will then mutually agree upon any new completion dates, and pricing or payment terms for the Work contemplated by this Agreement. Nothing in the foregoing sentence shall be deemed to relieve Client from its obligation to provide Core & Main and its subcontractors reasonable and safe access to facilities that are necessary for Core & Main to complete the Work. 17. Compliance. Core & Main and Client will comply with all applicable laws, statutes, rules, regulations, ordinances, codes, and orders of any governmental bodies, agencies, authorities, and courts having jurisdiction. [Insert following paragraph only for projects performed in Alabama]By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom. 18. Dispute Resolution. (a) The Parties will attempt in good faith to resolve through negotiation any dispute, claim or controversy arising out of or relating to this Agreement. Either Party may initiate negotiations by providing written notice to the other Party, setting forth the subject of the dispute and the relief requested. The recipient of such notice will respond in writing within three business days from receipt with a statement of its position on, and recommended solution to, the dispute. Thereafter the Parties will attempt to resolve the dispute through negotiations conducted in good faith. If the dispute is not resolved by these negotiations within 15 business days following the date of the initial written notice, the matter will be resolved in accordance with Section 18(b) below. (b) The Parties agree that in the event any dispute between them relating to this Agreement is not resolved under Section 18(a) above, exclusive jurisdiction shall be in the trial courts located within the county of the State in which Client has its principal office, any objections as to jurisdiction or venue in such court being expressly waived. BOTH CLIENT AND CORE & MAIN HEREBY IRREVOCABLY WAIVE ALL RIGHT TO TRIAL BY JURY IN ANY ACTION, PROCEEDING OR COUNTERCLAIM (WHETHER BASED UPON CONTRACT, TORT OR OTHERWISE) ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE ACTIONS OF THE PARTIES IN THE NEGOTIATIONS, ADMINISTRATION, PERFORMANCE OR ENFORCEMENT THEREOF. 134 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 7 of 48 (c) All disputes arising out of this Agreement shall be governed by, and construed in accordance with, the laws of the State where Client has its principal office, without giving effect to any choice of law or conflict of law rules or provisions (whether of the State or any other jurisdiction) that would cause the application hereto of the laws of any jurisdiction other than the laws of the State. 19. Attorney’s Fees. In the event of any litigation between Parties hereto arising from or with respect to this Agreement, the Parties will each bear their own attorneys' fees and costs of the action. 20. Assignability. Neither Party may assign, delegate or otherwise transfer this Agreement or any of its rights or obligations hereunder without the other Party’s prior written consent. 21. Notices. All notices and communications related to this Agreement shall be made in following address: If to Client: The City of ________________, _____ ______________________ ______________________ If to Core & Main: Core & Main LP ______________________ ______________________ With a copy to: Legal Department Core & Main LP 1830 Craig Park Court St. Louis, MO 63146 Ph: (314) 432-4700 135 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 8 of 48 Fax: (314) 432-2550 22. Binding Effect. Client and Core & Main each represent and warrant to the other that this Agreement has been duly authorized, executed and delivered by such Party and constitutes a legal, valid and binding agreement enforceable against such Party in accordance with its terms. 23. Modifications. This Agreement shall not be modified in any respect except by a written document signed and agreed to by both Core & Main and Client. 24. Severability. Any term or provision found to be prohibited by law or unenforceable shall be ineffective to the extent of such prohibition or unenforceability without, to the extent reasonably possible, invalidating the remainder of this Agreement. 25. Privacy. The Privacy Policy of Core & Main may be accessed at the following URL: www.coreandmain.com/privacy-policy/. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first above written. “CORE & MAIN” CORE & MAIN LP By: ______________________________ Printed Name: _____________________ Printed Title _______________________ 136 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 9 of 48 “CLIENT” CITY OF _________________________ By: ______________________________ Printed Name: _____________________ Printed Title _______________________ 137 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 10 of 48 Appendix A Project Scope 1. Summary of Work. The Summary of Work for the Project contemplated hereunder consists of providing and installing (if applicable) all Project materials and equipment as listed in Exhibit A-1, and management of the installation process (if applicable) within the geographic area defined in the propagation study or such other geographic area as otherwise defined herein (the “Utility Service Area”). 2. Project Implementation Period. The Project is projected to commence on _________________________, and will be implemented over an approximate ____________ period of time. Project completion is estimated on or around ___________________. 3. Compensation. Client agrees to pay Core & Main for the Work as described in Exhibit A-1 and additionally for each supplemental item as required by Client and agreed by the parties. Core & Main reserves the right to increase prices upon thirty (30) calendar days’ notice to address factors beyond its control, including but not limited to government regulations or tariffs. Client will make payment to Core & Main within ____ days of the receipt of an invoice. 4. Installation Responsibilities of Core & Main. (a) Project Installation. Core & Main agrees to perform the Work in accordance with Client’s specifications that are attached hereto during the Project Implementation Period specified above. Core & Main will be responsible for installing the Project according to manufacturer standards and such local standards, if any, as are attached hereto. (b) Water Shutoffs. Core & Main, its agents and subcontractors, will be responsible for shutting off the water to each meter serviced as well as notifying each customer of the water shutoff. Some assistance may be required by Client with the notification of its customers. The installation team will knock on the doors of residential customers as well as leave notifications on their doors. In the case of large commercial customers such as schools, hospitals, nursing homes or any other commercial customer, special efforts will be made to ensure minimum 138 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 11 of 48 disruption to water needs. In order to prevent any damage from plumbing fixtures that are sensitive to water shutoffs, Core & Main will schedule replacements with these commercial customers and will notify the maintenance personnel when turning the water back on at these facilities. Regardless of any effort of Core & Main, ultimate responsibility of any and all fixtures inside buildings will remain the responsibility of the end user and/or Client as detailed in any Service Contract that exists between Client and its Customers. (c) Curb Stops. In the event the service location lacks a curb stop or it is defective, Core & Main or its representative will contact the Client. In this event the Client will either A) authorize Core & Main to repair the defect at the price as listed in Exhibit A-1 or as otherwise agreed by the Parties or, B) repair the defect with Client’s forces and notify Core & Main that the repair has been made or, C) exclude the meter change out from the Project. (d) Meter Boxes, Vaults, and Roadways. Core & Main is responsible for repairing any damages to meter boxes, vaults, and roadways that result from the installation of the Project; provided, however, that Core & Main shall not be liable for pre-existing conditions or leaks. Core & Main will install new meter boxes as authorized by the Client’s representative, with appropriate lid selection to be mutually agreed upon. The ________________________will retain all existing water meters and materials pulled from the ground during the installation. (e) AMI Infrastructure Work. If Core & Main’s Work includes installation of AMI infrastructure, Core & Main will install any infrastructure included in Exhibit A-1 in accordance with the manufacturer’s suggested recommendations. (f) Disposal. The ________________________ will be responsible for the disposal of all waste, debris and materials from the installation of the Project. (g) Certified Installers. In the event this Agreement includes gas or electric meters or should local laws dictate, Core & Main will ensure that the meter installers are certified by the governing board as required. (h) Liability. Water Meter Replacement: Core & Main is responsible for any damages that occur within 6” on either side of the water meter resulting from the Project installation. Any damages incurred within this 6” area will be promptly repaired at the expense of Core & Main. Core & Main is not liable for damages outside the 6” zone, 139 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 12 of 48 either on the water distribution side or on the customer side incurred from the Project installation including shutoff, temporary outage, and restart of water service. Core & Main is not liable for any pre-existing conditions including leaks, faulty workmanship and materials from previous projects or rust. Should such conditions occur (i.e .leaks) Core & Main may document them and at Client’s written request, repair them for a negotiated price. Back-Flow Prevention Devices: Core & Main will not be required to install or repair any Back-Flow Prevention Devices. Core & Main assumes no liability or responsibility for the proper functioning of these devices. Core & Main recommends that the Client notify each customer about the potential impact of thermal expansion, but leaves this decision to the discretion of the Client. (i) Non-Covered Work. Contracted meter change outs contemplate a standard meter change out. In the event that locations exist where conditions require nonstandard work (i.e. move a service location etc., move fences for or other customer structures & items for access, install systems in heavy traffic locations alleys, parking lots etc.), Core & Main and the Client will either agree on a price the Client will pay Core & Main to perform the work, or the Client will exclude this work from the Project. Should Core & Main, in its sole discretion, determine that any portion of the Work is unsafe, that portion of the Work will be considered nonstandard and will be excluded from the Project. 5. Responsibilities of Client during Installation. (a) Owner-Furnished Data. Client shall provide Core & Main all technical data and information in Client’s possession, including previous reports, maps, surveys, necessary for Core & Main to perform the Work. Client shall be responsible for identifying the location of meters. Should Core & Main require assistance in finding the meter location, Client shall locate the meter in a timely manner. (b) Access to Facilities and Property. Client shall make its system facilities and properties available and accessible for inspection by Core & Main and its subcontractors. (c) Client Cooperation. Client support will be required during implementation of the Project to obtain access to meter boxes/pits, infrastructure sites and to coordinate utility interruptions. Client will provide notification in its billing to its customers that Core & Main is performing the designated work and that possible service interruption may result. 140 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 13 of 48 (d) Timely Review. The Client shall examine all invoices and inspect all completed work by Core & Main in a timely manner. In the event that Client fails to make timely payment to Core & Main as a result of Client’s delay in inspecting the Work or processing Core & Main’s invoice, Core & Main reserves the right to suspend further work without penalty until such time as payment is made. The project completion date will be extended for the same duration of any such delay and suspension of Work. 141 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 14 of 48 Exhibit A-1 Project Pricing 142 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 15 of 48 Appendix B WARRANTY The warranties on Work shall be as follows: 1. Project Materials and Supplies. (a) General. Meters and equipment that Client purchases from Core & Main are warranted by the manufacturer to be free from Manufacturers’ Defects for the period specified in the manufacturer’s warranty. A copy of the present warranty of each manufacturer that will supply meters and equipment as part of the Project is attached hereto as Exhibit BD-1. The term of such manufacturer’s warranty shall be as set forth in such attached warranty (as the same may be changed from time to time during the course of the performance of the Agreement, but with changes to apply only to purchases of meters and equipment occurring after the change becomes effective), but generally the start date for meter and equipment warranties is the date of the manufacturer’s shipment of such meters and equipment (“Manufacturer’s Warranty Period”). PROJECT MATERIALS AND SUPPLIES OTHER THAN METERS AND EQUIPMENT ARE NOT WARRANTED. CORE & MAIN DOES NOT PROVIDE ANY SEPARATE WARRANTY FOR PROJECT MATERIALS AND SUPPLIES. (b) Core & Main’s Responsibility. Upon any breach of the manufacturer’s warranty on a meter or equipment noticed to Core & Main during the applicable Manufacturer’s Warranty Period, Core & Main’s sole responsibility shall be to cooperate with Client in arranging for the manufacturer to repair or replace any defective meter or equipment. 2. Installation Work and Services. (a) General. Core & Main warrants that all installation Work provided by Core & Main shall be performed by Core & Main in a workmanlike manner and in compliance with any specifications set forth in this Agreement, with such warranty to expire one year from the date when such installation Work was performed (the “Warranty Period”). (b) Exclusive Remedy. Upon any breach of Core & Main’s warranty as to installation Work during the applicable Warranty Period, Core & Main’s sole responsibility shall be to perform any corrective installation Work necessary to bring Core & Main’s installation Work into compliance with such requirements. 143 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 16 of 48 3. DISCLAIMER OF FURTHER WARRANTIES. EXCEPT FOR THE FOREGOING EXPRESS WARRANTY, CORE & MAIN DISCLAIMS ALL EXPRESS AND IMPLIED WARRANTIES INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT, WHETHER ARISING OUT OF WARRANTY, INDEMNITY, TORT, CONTRACT OR OTHERWISE, SHALL CORE & MAIN BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES OF ANY KIND. IN NO EVENT WILL THE LIABILITY OF CORE & MAIN UNDER THIS AGREEMENT EXCEED THE AMOUNTS PAID TO CORE & MAIN BY CLIENT HEREUNDER. 144 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 17 of 48 Exhibit B-1 Manufacturers’ Warranties Attached to this Exhibit B-1 are the manufacturers’ warranties for each of the manufacturers providing materials to the Project. 145 Item 13. © Core & Main All Rights Reserved. Confidential and Proprietary Information Page 18 of 48 Pricing Proposal 146 Item 13.