HomeMy WebLinkAbout04-01-2024 EDA Packet
ECONOMIC DEVELOPMENT AUTHORITY
City Hall—Shared Vision Room, 3989 Central Ave NE
Monday, April 01, 2024
5:00 PM
AGENDA
ATTENDANCE INFORMATION FOR THE PUBLIC
Members of the public who wish to attend may do so in -person, or by using Microsoft Teams
andentering meeting ID 267 940 826 964 and passcode VCEGRx . For questions please call the
Community Development Department at 763-706-3670.
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
1. Approve March 4th, 2024, Regular EDA Meeting Minutes
2. Approve Financial Reports and Payment of Bills of February 2024.
MOTION: Move to approve the Consent Agenda as presented.
BUSINESS ITEMS
3. Façade Improvement Grant Report The Golden Nuts, 4801 Central Ave NE
MOTION: Move to waive the reading of Resolution 2024-08, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2024-08, a resolution approving the form and
substance of the façade improvement grant agreement, and approvi ng authority staff and
officials to take all actions necessary to enter the authority into a façade improvement
grant agreement with The Golden Nuts.
4. Façade Improvement Grant Report 852 40th Ave NE
MOTION: Move to waive the reading of Resolution 2024-09, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2024-09, a resolution approving the form and
substance of the façade improvement grant agreement, and approving autho rity staff and
officials to take all actions necessary to enter the authority into a façade improvement
grant agreement with Holly and Nicole Tuhake.
5. Façade Improvement Grant Report Sarna’s Classic Grill, 3939 University Ave
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City of Columbia Heights AGENDA April 01, 2024
Economic Development Authority Page 2
MOTION: Move to waive the reading of Resolution 2024-10, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2024-10, a resolution approving the form and
substance of the façade improvement grant agreement, and approving authority staff and
officials to take all actions necessary to enter the authority into a façade improvement
grant agreement with Sarna’s Classic Grill, Inc.
6. 2023 Outstanding Business of the Year Award
MOTION: Move to approve ________ as the 2023 Columbia Heights Business of the Year.
7. Purchase of 4416 Central Ave NE, Purchase Agreement and Budget Amendment approval
MOTION: Move to waive the reading of Resolution 2024-11, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2024-11, a Resolution approving the purchase
agreement between the Economic Development Authority of Columbia Heights,
Minnesota, and the owners of 4416 Central Ave, and amending the fund 408's budget for
the fiscal year 2024.
8. Deconstruction of 941 44th, 3851-3853 Central Ave
MOTION: Move to accept the proposal(s) from Better Futures Minnesota, in the amount of
$_______ for deconstruction work on the properties located at ______________; and
furthermore, to authorize the President and Executive Director to enter into an agreement
or agreements for the same.
BUSINESS UPDATES
ADJOURNMENT
Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is
made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements.
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ECONOMIC DEVELOPMENT AUTHORITY
City Hall—Council Chambers, 3989 Central Ave NE
Monday, March 04, 2024
5:00 PM
MINUTES
The meeting was called to order at 5:00 pm by President Szurek.
CALL TO ORDER/ROLL CALL
Members present: Connie Buesgens; Kt Jacobs; Rachel James; Amada Márquez-Simula; Justice Spriggs;
Marlaine Szurek; Lamin Dibba
Staff Present: Mitchell Forney, Community Development Coordinator; Aaron Chirpich, Community
Development Director; Kevin Hansen, Interim City Manager; Sarah LaVoie, Administrative Assistant
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
1. Approve the minutes of the regular EDA Meeting of January 2, 2024.
2. Approve financial reports and payment of bills for December 2023 and January 2024 – Resolution
No. 2024-04.
Motion by Jacobs, seconded by Spriggs, to approve the Consent Agenda as presented. All ayes of
present. MOTION PASSED.
RESOLUTION NO. 2024-04
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FINANCIAL STATEMENTS FOR THE MONTHS OF DECEMBER 2023 AND JANUARY
2024 AND THE PAYMENT OF THE BILLS FOR THE MONTHS OF DECEMBER 2023 AND JANUARY 2024.
WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by
Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all
receipts and disbursements, their nature, the money on hand, the purposes to which the money o n
hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or
bills and if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statements for the months of December 2023 and January 2024 have been
reviewed by the EDA Commission; and
WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both
form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section
469.096, Subd. 9, including but not limited to Comprehensive Annua l Financial Reports, Annual City
approved Budgets, Audits and similar documentation; and
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WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the
State of Minnesota’s Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic
Development Authority that it has examined the referenced financial statements including the check
history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check
history as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia
Heights Economic Development Authority.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 4th day of March 2024
Offered by: Kt Jacobs
Seconded by: Justice Spriggs
Roll Call: All ayes of present. MOTION PASSED.
Vice President
Attest:
Secretary
Staff Introductions
Chirpich introduced Sarah LaVoie who is the new Administrative Assistant. Márquez-Simula asked
to do introductions.
LaVoie noted that she has been employed for a month and that her previous job was the DMV.
Jacobs mentioned that she is on the Council and has a background in the printing field and has her
own business which include substance assessments. Szuerk stated sh e was previously on the
Council and Planning Commission and has been on the EDA for a long time. Forney noted he is the
Community Development Coordinator. Márquez-Simula explained that she is the mayor. Buesgens
stated she has been on the Council for seven years. Spriggs and James noted that they are on the
Council. Lamin noted he was new to the EDA. Hansen added that he is the Interim City Manager.
BUSINESS ITEMS
3. Interfund Loan to the City for the Purchase of the Property Located at 675 37th Ave NE
Chirpich reported in October of 2023 Jeff Bobby and Steve’s put up for sale their lot located at 675
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37th Ave NE. Due to its strategic positioning, the City Entered into a purchase agreement to acquire
the property. The property is strategic because it is at the heart of the redesign of the City’s
Municipal Service Center (MSC). Right now, the City is in the process of planning for the eventual
redevelopment of the MSC campus. The current site plans for this effort attempt to re -design the
MSC campus without utilizing the subject property. These re-design efforts have proven difficult, as
the City desires to replace its current two-story main MSC building with a one story building
meeting current design standards resulting in more square footage. This design change means that
the main building will have a significantly larger footprint. The need for more building space makes
it difficult to place the main building while working within the current roadway configuration that
serves the site. Several of the initial site configurations have identified the need to close the
primary access street (Madison) serving the site, thereby driving the need to acquire additional
right-of-way to relocate Madison Avenue. With the acquisition of 675 37th Avenue the City’s re-
design efforts for the MSC campus will have significantly more flexibility, and the City will not have
to adjust the area roadways.
Chirpich added that though this project falls under the purview of the City, the City is requesting a
temporary loan from the EDA to finance the acquisition of the site. It is a regular practice for the
City or the EDA to lend each other money for projects that meet the goals of each entity. The most
recent example is the loan that the EDA received from the City to purchase the NE Bank building
that eventually led to the redevelopment of the Ratio/City Hall project.
Chirpich stated the EDA’s Redevelopment Fund 408 holds the majority of the EDA’s remaining fund
balance. The outstanding balance on fund 408 is $1,468,000. This excludes the $310,000
earmarked for 2024’s budget. After the loan of $950,000 fund 408 will have $518,000 remaining in
the fund. The terms of the loan allow for three years of 0% interest. The Council can pay the loan
back at any point in time and can do so early if the EDA finds an urgent need of funds. Staff
estimates the proposed loan will be repaid within 3 years of the issuance date. In the unlikely event
the loan is not repaid within 3 years, interest accrues at the rate of 1% to clarify that this is a loan
and not a permanent transfer of funds to the City.
Questions/Comments from Members:
Szurek asked if the building would be on the lot that is being purchased or if the new building
would be where the current building is. Hansen replied that the bui lding would be on the lot on
some level and that the building would be single story.
Szurek asked if the Public Works building would extend into the blue area that is indicated on the
map in the Agenda Packet on page 40. Hansen explained that in the back of the building is the
materials and transition storage area as well as two cold storage areas. He added that more space
is needed, especially for the recycling center. The fueling station will remain open without a fence
so that other departments are able to access it. He added that it will eventually be asked to be shut
down since it is old and does not meet current code requirements.
Szurek asked when construction would begin. Hansen replied that it depends on the funding but
once it is authorized construction will begin as soon as possible. 5
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Jacobs asked if it was more advisable to replace the fueling station during construction or to wait
until it is asked to be shut down. Hansen explained that there is a noncompliant letter for the fuel
station but it is grandfathered in by the State due to the age of the tanks. The fuel station still met
monitoring requirements which is why the State has allowed the City to keep the tanks there. It
would be important to have a complete site plan so the City could know where the new tanks
would be located.
Jacobs asked if it would be anticipated that there would be cost savings to do the entire project at
one time. Hansen replied no since it is a specialized area and are not many contractors that put in
fueling stations.
Buesgens noted that there is an area that is owned by SACA and asked if there was an area that
would be used by the City. Hansen replied that he did not know since it is an area that needs to be
developed further and would need to go through the site planning process.
Motion by James, seconded by Buesgens, to waive the reading of Resolution No. 2024-05, there being
ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by James, seconded by Jacobs, to approve Resolution 2024-05, a Resolution of the Economic
Development Authority of Columbia Heights, Minnesota, approving an interfund loan from Economic
Development Authority Redevelopment Fund 408 to City Capital Improvements Fund 411. All ayes of
present. MOTION PASSED.
RESOLUTION NO. 2024-05
A RESOLUTION APPROVING AN INTERFUND LOAN FROM ECONOMIC DEVELOPMENT AUTHORITY
REDEVELOPMENT FUND 408 TO CITY CAPITAL IMPROVEMENTS FUND 411
WHEREAS, by separate action, the City of Columbia Heights seeks to acquire certain real property at
675 37th Avenue Northeast for subsequent redevelopment within the City of Columbia Heights; and
WHEREAS, the City of Columbia Heights requires temporary financing for acquisition of said property;
and
WHEREAS, the Economic Development Authority has determined that the proposed acquisition and
redevelopment are consistent with its goals and purposes, and it has sufficient resources to provide
such temporary financing; and
WHEREAS, the Economic Development Authority and the City agree to the following internal loan
terms for this temporary financing:
1. Principal of $950,000 will be advanced by the Economic Development Authority after the
passage of this resolution.
2. Interest accrues at zero percent per annum during the three years following the issuance date.
3. Interest accrues at one percent per annum after the three years following the issuance date. 6
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4. All principal and accrued interest will be repaid by the City of Columbia Heights on or before the
redevelopment of the site.
NOW, THEREFORE BE IT RESOLVED, the Economic Development Authority of the City of Columbia
Heights approves an interfund loan from Economic Development Authority Redevelopment Fund 408
to City Capital Improvements Fund 411 in the amount of $950,000.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 4th day of March 2024
Offered by: Rachel James
Seconded by: Kt Jacobs
Roll Call: All ayes of present. MOTION PASSED.
Vice President
Attest:
Secretary
4. Façade Improvement Grant Report Royal Restoration
Forney reported that this report pertains to Royal Restorations' 2024 Façade Improvement Grant
application for their new location at 3984 Central Ave NE. Royal Restoration used to be located on
the corner of 40th and Central but was required to move when the owner of 3988 Central Ave NE
sold the building. They were able to take over the space of the chiropractor one building to the
south. Paul Dingeman still owns the building but will be closing his chiropractic building. Royal
Restoration is looking to replace the awning on the front of the building to reflect the change in
business. Due to the color of the building, the awning will be replaced with a slightly different
shade of blue or purple. They have obtained two bids for the replacement of the awning, with the
lower of the two coming in at $9,950. At this cost, Royal Restoration is eligible for reimbursement
of $4,750. Community Development Staff recommends funding the project in full. The movement
of businesses from 3988 Central has been difficult for the community, but retaining at least one of
the businesses from the move can be seen as a win. Renderings of the proposed sign and bids are
included in the attached application.
Motion by Jacobs, seconded by Márquez-Simula, to waive the reading of Resolution No. 2024-06, there
being ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by Jacobs, seconded by Dibba, to adopt Resolution No. 2024-06, a Resolution of the Economic
Development Authority of Columbia Heights, Minnesota, approving the form and substance of the
façade improvement grant agreement, and approving authority staff and officials to take all actions
necessary to enter the authority into a façade improvement grant agreement with Royal Restoration
Inc. All ayes of present. MOTION PASSED.
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RESOLUTION NO. 2024-06
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND
APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE
AUTHORITY INTO FAÇADE IMPROVEMENT GRANT AGREEMENT WITH ROYAL RESTORATION INC
WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development
Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program
(the “Program”); and
WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and
administer a series of grants to eligible commercial property owners and/or tenants for the purposes
of revitalizing existing store fronts, increasing business vitality and economic performance, and
decreasing criminal activity along Central Avenue Northeast, in the City’s Central Business district,
pursuant to a Façade Improvement Grant Agreement with various property owners and/or tenants;
and
WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring
program by placing surveillance cameras on some of the storefronts that are part of the Program for
the purposes of improving public safety in and around the Central Busin ess District; and
WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant
Agreement.
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the
Authority
1. approves the form and substance of the grant agreement, and approves the Authority entering
into the agreement with Royal Restoration Inc
2. that the City Manager, as the Executive Director of the Authority, is hereby authorized,
empowered, and directed for and on behalf of the Authority to enter into the grant agreement.
3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and
directed to execute and take such action as they deem necessary and appropriate to carry out
the purpose of the foregoing resolution.
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ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 4th day of March 2024
Offered by: Kt Jacobs
Seconded by: Lamin Dibba
Roll Call: All ayes of present. MOTION PASSED.
Vice President
Attest:
Secretary
5. EDA Priorities and Goals Discussion 2024
Forney explained that Staff wanted to bring forward various information and open up for
discussion on what the EDA’s priorities and goals are. Currently the EDA Budgets $310,000 per year
for the following three programs:
Façade improvement grant program:
The Façade Improvement Grant program offers grants of 50% of a projects cost up to $5,000 for
Façade improvements to commercial buildings. Currently the EDA Budgets $50,000 for the program
which includes the installation of cameras on participating businesses. Over the life of the program
the EDA has averaged approximately 4 grants per year. The largest expenditure of the program is
the installation of cameras at various businesses. In 2023 the EDA paid just over $32,000 dollars to
place cameras on 5 separate businesses.
Fire Suppression Grant Program:
The Fire Suppression Grant program offers grants of 50% of the project cost up to $30,000 f or fire
suppression upgrades. The EDA currently budgets $60,000 per year and utilizes both available
grants. Staff have also had a lot of interest from businesses at the start of 2024. On average it costs
a business approximately $80,000 to run a water line to the building and build out the fire
suppression system. Of the course of the program, the City has released three Fire Suppression
grants totaling $104,436.
Commercial Revitalization Program:
The commercial Revitalization Program is a wide-ranging program that has been tailored to acquire
legally non-conforming single-family properties that are zoned commercially. While there is no
specific program language, the EDA has budgetary requirements on the fund. These requirements
allow for the EDA to utilize the funds for the purchase and redevelopment of commercially non-
compliant properties. In the past couple of years this funding has been utilized to purchase a
multitude of properties along Central Ave for future redevelopment. The EDA funds this initi ative at
$200,000 per year.
Forney added that the EDA also utilizes the Anoka County HRA Levy to fund various projects and
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initiatives as opportunities present themselves. The fund currently has $147,585 .
Forney explained that the new programs that will begin this year include the Metropolitan
Affordable Sales Tax. The City will be receiving approximately $260,000 per year in funds spent on
affordable housing initiatives. To begin the utilization of the funds the City will be establishing an
Affordable Home Improvement Loan and NOAH Preservation Program. The remaining funds will be
utilized for a variety of partnerships and initiatives as opportunities present themselves.
Forney reviewed the goals from the Council. In 2023 The City Council went through an in-depth
goal setting session:
Thriving and Vibrant Destination Community
a. Flourishing business districts, restaurants, and entertainment.
b. Redevelopment to meet community needs.
c. Stable/rising property values.
d. Revitalize existing housing.
e. Recognize and support small businesses and incubators.
f. Attainable housing for all stages of life.
g. Promoting public art and supporting artists. h. Welcomed, engaged, and connected rental
community.
Forney explained that Staff looked through all the similar size or slightly larger cities within the
metropolitan area and found the following city run grant programs. During this research Staff
found a large amount of state and nonprofit programs that will be added to the City’s website
moving forward. Forney presented the following information:
West St. Paul has a Façade Grant similar to Columbia Heights’s with grants up to $10,000.
Bloomington offers a Sewer Availability Charge Grant to assist business moving to the community.
Anoka offers a fire suppression grant program with grants of $1-$3.50 per sq ft.
Blaine offers a fire suppression grant program along with a small business improvement loan
program. Which aims to increase tax base, improve blighted properties, increase employment, and
bring properties into conformance with existing city and state codes.
Brooklyn Center offers three major programs. First, they offer a revolving loan program for facades,
build outs, capital purchases, or construction. Loans have a fixed 2% interest rate and have a
minimum of $5,000 and Maximum of $100,000. Second, they offer a small business micro-loan to
be used for working capital, inventory, equipment, and general operations, with loan amounts up
to $50,000. Last, they offer both Sewer Availability Charge deferral and reduction programs.
Brooklyn Park Offers: A Microbusiness Loan Program which funds loans ranging from $1,000 to
$10,000 for small businesses. This program is meant to help businesses fund critical projects and
build business credit and payment history. A Real Estate Equipment Loan Fund which provides 10
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loans from $50,000 to $300,000 for businesses seeking financing for equipment, working capital,
and more. Last, a Sewer Availability and Water Access Charge Deferral Program which allows
eligible businesses and property owners to pay the costs of up to 10 SAC and 10 WAC over 5 years
at 3% interest.
Coon Rapids offers two city run programs. The Coon Rapids Commercial/Industrial Loan Fund lends
money for land, building, machinery, or equipment. The loans offered must be 50% of proj ect cost
up to $200,000. The second program they offer is the Coon Rapids Commercial Fix up Fund which
targets exterior building improvements and site improvements. This is funded in the form of a loan
of up to $150,000.
Forney added that the goal of this session is to sit down with the EDA and get a feel for the
priorities of the commission. While not specifically a goal setting session staff want to get an
understanding of the EDA’s priorities and discuss potential new initiatives for staff to pursue.
Questions/Comments from Members:
Buesgens asked how many cameras have been installed through the Façade Improvement Grant.
Forney replied that he did not have the exact number but could report back.
Buesgens asked how cameras that need to be replaced are funded. Forney replied that if a camera
needs to be replaced, Staff will come back to the EDA.
Dibba asked what the timeline would be to include street lights. Chirpich replied that the Police
Department is still trying to secure grant funding for that.
Buesgens asked if the City would have to own the property in order to do a business incubator (like
in Brooklyn Park) or if it could be shared with another entity in the City as a partnership. Chirpich
replied that there are great partnership opportunities.
Chirpich explained that Staff believe that commercial revitalization is in a good place and to keep
the funding. The fire suppression grant is picking up in popularity and Staff like where the funding is
at. Staff wonder if there is a redirect for the Façade Improvement Grant and potentially expand in
an art component through a public art grant and to include in the façade grant landscaping
elements that are permanent. He added that there was a concept for the City to look at a
commercial loan program through the EDA with a low interest 2% gap program.
Buesgens asked if there was a reason the City would prefer to do permanent landscaping. Chirpich
explained that Staff want to ensure that the la ndscaping lasts. Buesgens suggested partnering with
businesses to do something like a rain garden and promote using low maintenance native plants.
Jacobs added that she would like to see trees included in the landscaping.
Hansen mentioned that Buesgens’ idea could be a good program to look at for the stormwater
utility. The City has helped give grants to residential properties in the past to support rain gardens.
If the Council is interested in a program like that, the stormwater utility would be the fund ing 11
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source. He added that it would be a good time to look into that because the bonding in the debt
repayment is coming off in 2024. He added that the City provides trees and help folks get trees
planted.
Buesgens asked if money used for artwork could be cumulative each year, especially if there was a
year where the funding was not used. Chirpich replied that that is how he saw it working.
Buesgens asked who would evaluate and approve the art since there is no art commission and
added that it was something to think about in the future. Chirpich replied that the EDA would
approve and evaluate the art until an art commission was created.
James explained that the item she is most interested in is expanding the façade improvement grant
program to include other things that have to do with landscaping and art. She added that she likes
the idea of the gap funding for businesses. She asked what “last available” meant for businesses for
the gap funding and if it meant showing personal capital or investment capital to prove to the City
that they tried. Chirpich replied to vet borrowers, the City would partner with a bank or Central
Minnesota Community Development Corporation where the City could turn it over to one of those
options and they would do the review.
Jacobs asked what the amount for the façade program was. Chirpich replied $50,000 with a max of
$5,000 and a 50% match. A $10,000 project would get the City $5,000. Jacobs asked what the
average has been. Forney replied $4,000. Jacobs explained that she did not want to start the art
funding amount at $10,000 but would be more intereste d in started at $5,000. Buesgens disagreed.
Jacobs clarified that she did not want $5,000 for the total amount available for art, but for each
project to limit it to $5,000. Buesgens stated that prices can range from $10,000 to $100,000.
Forney explained that Staff would like to get a feel from the EDA on what topics or items they
would like Staff to bring back with additional details or research.
Buesgens stated she would like to learn more about art, and fourplexes with the NOAH program.
Márquez-Simula thanked Staff for bringing the goals from the Council back to the EDA. She added
that it was mentioned that the escrow fund could also be a way to build up funds for art. Police
have mentioned cameras inside apartment buildings if managers approved and wondered if it was
something the EDA would want to look into.
James asked Dibba what would help create new businesses and jobs in the City. Dibba replied that
from his experience, the number one obstacle he had in trying to have a business in the City w as
the location. He added that his friends who have businesses in other cities typically have ad ditional
help from those cities. Businesses typically struggle the first 2-3 years, but if there is help to find
resources, that can help the business a lot.
Jacobs asked Dibba what prohibited him from started a business in Columbia Heights. Dibba replied
that it was the location since he was trying to find a storefront area that also had high visibility.
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Márquez-Simula explained that she liked the micro loan idea and including a landscaping designer.
She added that a graphic designer could be included to help with the website, or menus, etc.
Forney noted that it could be tied into Open to Business which is a County run program. Dibba
added that it could be helpful to have small business loans available, or help with basic business
support like book keeping.
Spriggs agreed with the ideas the EDA liked such as the art concept and the public infrastructure
that would be permanent. He asked if some of the permanent landscaping would be torn out
during the Central Avenue redevelopment. He mentioned an idea of compiling a list of businesses
that could be included in the City’s newsletter in order to give businesses more visibility. Buesgens
noted that while she was in Maple Grove she noticed that the city would put out advertising for the
businesses in their city.
James asked if business could use the Open to Business resource and then the City could use it as a
request for loan applications. This would help the City from having to advise as much as well as
incentivize the program.
Buesgens noted that it has been difficult to fill large office space locations and asked if that was
true for small businesses as well. Forney replied that it is completely different and added that it is
nearly impossible to find restaurant locations right now because the demand is so high .
Spriggs asked if the lot located near 47th Avenue and Central Avenue was a site that was being
considered for redevelopment. Forney replied that there are two lots and one of them was owned
by Hyvee but recently sold it to the owner of the other lot. The City does not know what the plans
are for the site.
BUSINESS UPDATES
Chirpich explained that there would be another façade grant for a new business coming to town.
Forney added that the new business will be selling Turkish treats and nuts. During the previous
Council meeting, the Council had interest in deconstructing the 39th Avenue properties. He added
that the City sold a property to Habitat for Humanity last week. The asbestos abatement has been
completed on 94 144th Avenue and the 39th Avenue properties. The Fire Department is getting
ready to start their project of burning the single family house on 39 th Avenue.
Forney added that Krash Drums is continuing to move forward. Rail Werks has their façade up and
will be receiving the façade grant this week. They are working on getting their liquor license. Staff
were reached out by a homeowner on Central Avenue to sell their home to the City.
James asked if there was an update on the grocer on 44 th Avenue. Chirpich replied that they are
doing a site visit on April 3, 2024.
ADJOURNMENT
Motion by Jacobs, seconded by Buesgens, to adjourn the meeting at 6:18 pm. All ayes. MOTION
13
Item 1.
City of Columbia Heights MINUTES March 04, 2024
EDA Meeting Page 12
PASSED.
Respectfully submitted,
_______________________________
Mitchell Forney, Community Development Coordinator
14
Item 1.
Resolution 2024-07
RESOLUTION NO. 2024-07
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF FEBRUARY 2024 AND THE PAYMENT OF THE
BILLS FOR THE MONTH OF FEBRUARY 2024.
WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied,
the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if
correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statements for the month of February 2024 have been reviewed by the EDA
Commission; and
WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form
and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including
but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar
documentation; and
WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the State
of Minnesota’s Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic
Development Authority that it has examined the referenced financial statements including the check history,
and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as
presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made as part of the permanent records of the Columbia Heights
Economic Development Authority.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 1st day of April 2024
Offered by:
Seconded by:
Roll Call:
President
Attest:
Secretary
15
Item 2.
AmountInvoiceInvoice DateVendorInvoice Line DescGL Number
INVOICE GL DISTRIBUTION REPORT FOR CITY OF COLUMBIA HEIGHTS 1/3Page:03/15/2024 10:06 AM
User: suems
DB: Columbia Heights
EXP CHECK RUN DATES 02/01/2024 - 02/29/2024
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
Check 1077
350.00 338701/12/24ECONOMIC DEVELOPMENT ASSOC. OF MNEDAM WINTER CONFERANCE REGIST-FORNEY204.6314.43105
350.00 338501/12/24ECONOMIC DEVELOPMENT ASSOC. OF MNEDAM WINTER CONFERANCE REGIST-CHIRPICH204.6314.43105
700.00 Total For Check 1077
Check 197846
112,061.36 0201202401/25/24COLLIERS FUNDING LLC2ND HALF 2023 TIF PAYMENT392.7000.44600
112,061.36 Total For Check 197846
Check 197848
76,062.12 0201202401/25/24COLUMBIA HEIGHTS LEASED2ND HALF 2023 TIF PAYMENT375.7000.44600
76,062.12 Total For Check 197848
Check 197849
24.30 19243996401/15/24COMCAST011524 934571297 COMM DEV ADMIN (2.3%)204.6314.43250
24.30 Total For Check 197849
Check 197859
525.00 9639101/09/24EHLERS & ASSOCIATES INCNE BUSINESS CENTER REDEVELOPMENT392.7000.43050
975.00 9639201/09/24EHLERS & ASSOCIATES INCALATUS HYVEE SITE REDEVELOPMENT393.7000.43050
1,500.00 Total For Check 197859
Check 197883
297.41 INV1181275511/02/23MARCO, INCMARCO & MITEL SA CONTRACT204.6314.43210
297.41 Total For Check 197883
Check 197899
15,000.00 0123202401/12/24RE/MAX SYNERGYEARNEST MONEY 675 37TH AVE408.6314.45110
15,000.00 Total For Check 197899
Check 197918
479.00 500228045110/18/23TK ELEVATOR CORPORATIONRESET SMOKE DETECTORS - VAN BUREN RAMP228.6317.44000
1,769.94 600069481912/15/23TK ELEVATOR CORPORATIONELEVATOR CAMERA INSTALATION228.6317.44000
2,248.94 Total For Check 197918
Check 197945
58.84 INV1207865401/19/24MARCO, INCMICROCALL LIC AND SUPPORT 031024-031025204.6314.43210
58.84 Total For Check 197945
Check 197949
100.00 ALR0154897X10/28/23MN DEPT OF LABOR & INDUSTRYELEVATOR PERMIT-VAN BUREN RAMP228.6317.44390
100.00 Total For Check 197949
Check 197958
432.00 5695302/02/24SECURITY CONTROL SYSTEMS INCSEC MONITORING-VAN BUREN RAMP 0224-0125228.6317.44000
432.00 Total For Check 197958
Check 197976
5,159.93 02012402/01/24ANOKA COUNTY PROPERTY RECORDST6 2023 TIF ADMIN372.7000.43050
617.43 02012402/01/24ANOKA COUNTY PROPERTY RECORDSZ6 2023 TIF ADMIN375.7000.43050
100.00 02012402/01/24ANOKA COUNTY PROPERTY RECORDS2023 TIF ADMIN - DECERTIFIED DISTRICT R8376.7000.43050
1,416.56 02012402/01/24ANOKA COUNTY PROPERTY RECORDSW4 2023 TIF ADMIN391.7000.43050
599.26 02012402/01/24ANOKA COUNTY PROPERTY RECORDSBB2 2023 TIF ADMIN392.7000.43050
599.26 02012402/01/24ANOKA COUNTY PROPERTY RECORDSBB6 2023 TIF ADMIN393.7000.43050
8,492.44 Total For Check 197976 16
Item 2.
AmountInvoiceInvoice DateVendorInvoice Line DescGL Number
INVOICE GL DISTRIBUTION REPORT FOR CITY OF COLUMBIA HEIGHTS 2/3Page:03/15/2024 10:06 AM
User: suems
DB: Columbia Heights
EXP CHECK RUN DATES 02/01/2024 - 02/29/2024
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
Check 197977
1.59 02012402/01/24ARVIG ENTERPRISES, INCCOMM DEV ADMIN (2.3%) INTERNET 0124204.6314.43250
1.59 Total For Check 197977
Check 198019
139.00 338101/30/24NORTHLAND REFRIGERATION INCORPORATESTAIRWELL HEATER INSEPCTION - RAMP228.6317.44000
139.00 Total For Check 198019
Check 198025
18.30 99281844401/26/24POPP.COM INC012624 10013121 PHONE COMMDEV ADMIN204.6314.43210
18.30 Total For Check 198025
Check 198043
298.89 0215202402/15/24LAND TITTLECLOSING COSTS SALE OF 4243 5TH ST408.6314.44300
298.89 Total For Check 198043
Check 198099
12.85 99281954301/31/24POPP.COM INC013124 -10010429 COM DEV ADMINISTRATION204.6314.43210
12.85 Total For Check 198099
Check 198102
490.00 15048410101/31/24REDPATH AND COMPANY LLC2023 AUDIT ENGAGEMENT204.6314.43050
490.00 Total For Check 198102
Check 198109
204.75 M2887901/30/24TIMESAVER OFF SITE SECRETR INCEDA MINUTES 010224204.6314.43050
204.75 Total For Check 198109
Check 198110
2,583.00 300770547802/01/24TK ELEVATOR CORPORATIONMONITORING 020124-013125228.6317.44000
2,583.00 Total For Check 198110
Check 198113
453.12 108920533202/09/24XCEL ENERGY (N S P)ELECTRIC228.6317.43810
453.12 Total For Check 198113
Check 198140
16,150.00 996502/13/24DENNIS ENVIRONMENTAL OPERATIONS941 44TH & 3851-3853 CENTRAL ASBESTOS 408.6414.43050
16,150.00 Total For Check 198140
Check 198143
1,000.00 9665002/12/24EHLERS & ASSOCIATES INCREPORT FOR PE 12/27/23 2018A BONDS393.7000.46210
1,000.00 Total For Check 198143
Check 198155
227.50 141502/08/24GRABRIAN ACTUARIAL LLCACTUARIAL STUDY AND 2023 UPDATE204.6314.43050
227.50 Total For Check 198155
Check 198164
219.00 17983302/16/24KENNEDY & GRAVENCL205-00003 JBS LOT408.6314.43050
219.00 Total For Check 198164
17
Item 2.
AmountInvoiceInvoice DateVendorInvoice Line DescGL Number
INVOICE GL DISTRIBUTION REPORT FOR CITY OF COLUMBIA HEIGHTS 3/3Page:03/15/2024 10:06 AM
User: suems
DB: Columbia Heights
EXP CHECK RUN DATES 02/01/2024 - 02/29/2024
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
2,035.54 Fund 204 EDA ADMINISTRATION
5,956.06 Fund 228 DOWNTOWN PARKING
5,159.93 Fund 372 HUSET PARK AREA TIF (T6)
76,679.55 Fund 375 TIF Z6: 47TH & GRAND
100.00 Fund 376 TIF DISTRICTS A3/C7/C8
1,416.56 Fund 391 SCATTERED SITE TIF W3/W4
113,185.62 Fund 392 TIF BB2 ALATUS 40TH AV
2,574.26 Fund 393 TIF BB6 ALATUS 4300 CENTRAL
31,667.89 Fund 408 EDA REDEVELOPMENT PROJECT FD
Fund Totals:
16,150.00 941 44TH & 3851-3853 CENTRAL ASBESTOS 408.6414.43050
15,000.00 EARNEST MONEY 675 37TH AVE408.6314.45110
298.89 CLOSING COSTS SALE OF 4243 5TH ST408.6314.44300
219.00 CL205-00003 JBS LOT408.6314.43050
1,000.00 REPORT FOR PE 12/27/23 2018A BONDS393.7000.46210
1,574.26 BB6 2023 TIF ADMIN393.7000.43050
112,061.36 2ND HALF 2023 TIF PAYMENT392.7000.44600
1,124.26 BB2 2023 TIF ADMIN392.7000.43050
1,416.56 W4 2023 TIF ADMIN391.7000.43050
100.00 2023 TIF ADMIN - DECERTIFIED DISTRICT R8376.7000.43050
76,062.12 2ND HALF 2023 TIF PAYMENT375.7000.44600
617.43 Z6 2023 TIF ADMIN375.7000.43050
5,159.93 T6 2023 TIF ADMIN372.7000.43050
100.00 ELEVATOR PERMIT-VAN BUREN RAMP228.6317.44390
5,402.94 STAIRWELL HEATER INSEPCTION - RAMP228.6317.44000
453.12 ELECTRIC228.6317.43810
25.89 COMM DEV ADMIN (2.3%) INTERNET 0124204.6314.43250
387.40 MARCO & MITEL SA CONTRACT204.6314.43210
700.00 EDAM WINTER CONFERANCE REGIST-FORNEY204.6314.43105
922.25 ACTUARIAL STUDY AND 2023 UPDATE204.6314.43050
--- TOTALS BY GL DISTRIBUTION ---
238,775.41 Total For All Funds:
18
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 1/8Page:03/15/2024 10:04 AM
User: suems
DB: Columbia Heights PERIOD ENDING 02/29/2024
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
02/29/2024
ACTIVITY FOR
MONTH
02/29/24
ENCUMBERED
YEAR-TO-DATE
2024
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 204 - EDA ADMINISTRATION
Revenues
Dept 0000 - NON-DEPARTMENTAL
TAXES
0.66 218,556.90 1,443.10 0.00 0.00 220,000.00 EDA CURRENT AD VALOREM204.0000.31011
(0.12)90,110.75 (110.75)0.00 0.00 90,000.00 AREA WIDE TAX204.0000.31014
100.00 3,870.85 (3,870.85)0.00 0.00 0.00 DELNQ. AD VALOREM204.0000.31020
100.00 112.86 (112.86)0.00 0.00 0.00 PENALTIES & INTEREST204.0000.31910
(0.86)312,651.36 (2,651.36)0.00 0.00 310,000.00 TAXES
MISCELLANEOUS
0.00 3,700.00 0.00 0.00 0.00 3,700.00 INTEREST ON INVESTMENTS204.0000.36210
0.00 3,700.00 0.00 0.00 0.00 3,700.00 MISCELLANEOUS
(0.85)316,351.36 (2,651.36)0.00 0.00 313,700.00 Total Dept 0000 - NON-DEPARTMENTAL
(0.85)316,351.36 (2,651.36)0.00 0.00 313,700.00 TOTAL REVENUES
Expenditures
Dept 6314 - ECONOMIC DEVELOPMENT AUTH
PERSONNEL SERVICES
16.54 170,090.82 33,709.18 16,702.37 0.00 203,800.00 REGULAR EMPLOYEES204.6314.41010
16.27 12,811.18 2,488.82 1,249.86 0.00 15,300.00 P.E.R.A. CONTRIBUTION204.6314.41210
17.96 12,962.43 2,837.57 1,407.14 0.00 15,800.00 F.I.C.A. CONTRIBUTION204.6314.41220
18.13 19,157.99 4,242.01 2,123.09 0.00 23,400.00 INSURANCE204.6314.41300
17.65 1,317.59 282.41 140.03 0.00 1,600.00 WORKERS COMP INSURANCE PREM204.6314.41510
16.76 216,340.01 43,559.99 21,622.49 0.00 259,900.00 PERSONNEL SERVICES
SUPPLIES
0.00 200.00 0.00 0.00 0.00 200.00 OFFICE SUPPLIES204.6314.42000
0.00 200.00 0.00 0.00 0.00 200.00 MINOR EQUIPMENT204.6314.42010
0.00 200.00 0.00 0.00 0.00 200.00 GENERAL SUPPLIES204.6314.42171
0.00 200.00 0.00 0.00 0.00 200.00 FOOD SUPPLIES204.6314.42175
0.00 800.00 0.00 0.00 0.00 800.00 SUPPLIES
OTHER SERVICES & CHARGES
129.29 (732.25)922.25 717.50 2,310.00 2,500.00 EXPERT & PROFESSIONAL SERV.204.6314.43050
23.33 2,300.00 700.00 0.00 0.00 3,000.00 TRAINING & EDUCATION ACTIVITIES204.6314.43105
57.96 294.30 405.70 18.30 0.00 700.00 TELEPHONE204.6314.43210
0.00 500.00 0.00 0.00 0.00 500.00 POSTAGE204.6314.43220
14.47 342.14 57.86 25.89 0.00 400.00 OTHER TELECOMMUNICATIONS204.6314.43250
0.00 200.00 0.00 0.00 0.00 200.00 LOCAL TRAVEL EXPENSE204.6314.43310
0.00 1,500.00 0.00 0.00 0.00 1,500.00 OUT OF TOWN TRAVEL EXPENSE204.6314.43320
0.00 200.00 0.00 0.00 0.00 200.00 LEGAL NOTICE PUBLISHING204.6314.43500
16.67 2,666.66 533.34 266.67 0.00 3,200.00 PROP & LIAB INSURANCE204.6314.43600
0.00 500.00 0.00 0.00 0.00 500.00 REPAIR & MAINT. SERVICES204.6314.44000
0.00 1,100.00 0.00 0.00 0.00 1,100.00 SOFTWARE & SOFTWARE SUBSCRIPTIONS204.6314.44030
16.67 7,583.34 1,516.66 758.33 0.00 9,100.00 INFORMATION SYS:INTERNAL SVC204.6314.44040
0.00 500.00 0.00 0.00 0.00 500.00 SUBSCRIPTION, MEMBERSHIP204.6314.44330
0.00 700.00 0.00 0.00 0.00 700.00 COMMISSION & BOARDS204.6314.44380
100.00 (385.00)385.00 0.00 0.00 0.00 LOANS & GRANTS204.6314.44600
28.34 17,269.19 4,520.81 1,786.69 2,310.00 24,100.00 OTHER SERVICES & CHARGES
19
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 2/8Page:03/15/2024 10:04 AM
User: suems
DB: Columbia Heights PERIOD ENDING 02/29/2024
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
02/29/2024
ACTIVITY FOR
MONTH
02/29/24
ENCUMBERED
YEAR-TO-DATE
2024
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 204 - EDA ADMINISTRATION
Expenditures
CONTINGENCIES & TRANSFERS
16.67 24,083.34 4,816.66 2,408.33 0.00 28,900.00 OPER. TRANSFER OUT - LABOR204.6314.47100
16.67 24,083.34 4,816.66 2,408.33 0.00 28,900.00 CONTINGENCIES & TRANSFERS
17.60 258,492.54 52,897.46 25,817.51 2,310.00 313,700.00 Total Dept 6314 - ECONOMIC DEVELOPMENT AUTH
17.60 258,492.54 52,897.46 25,817.51 2,310.00 313,700.00 TOTAL EXPENDITURES
100.00 57,858.82 (55,548.82)(25,817.51)(2,310.00)0.00 NET OF REVENUES & EXPENDITURES
17.60 258,492.54 52,897.46 25,817.51 2,310.00 313,700.00 TOTAL EXPENDITURES
0.85 316,351.36 (2,651.36)0.00 0.00 313,700.00 TOTAL REVENUES
Fund 204 - EDA ADMINISTRATION:
20
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 3/8Page:03/15/2024 10:04 AM
User: suems
DB: Columbia Heights PERIOD ENDING 02/29/2024
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
02/29/2024
ACTIVITY FOR
MONTH
02/29/24
ENCUMBERED
YEAR-TO-DATE
2024
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 228 - DOWNTOWN PARKING
Revenues
Dept 0000 - NON-DEPARTMENTAL
TRANSFERS & NON-REV RECEIPTS
0.00 56,600.00 0.00 0.00 0.00 56,600.00 TRANSFER IN-SPECIAL PROJ REV228.0000.39247
0.00 56,600.00 0.00 0.00 0.00 56,600.00 TRANSFERS & NON-REV RECEIPTS
0.00 56,600.00 0.00 0.00 0.00 56,600.00 Total Dept 0000 - NON-DEPARTMENTAL
0.00 56,600.00 0.00 0.00 0.00 56,600.00 TOTAL REVENUES
Expenditures
Dept 6317 - DOWNTOWN PARKING
PERSONNEL SERVICES
0.00 1,500.00 0.00 0.00 0.00 1,500.00 INTERDEPARTMENTAL LABOR SERV228.6317.41070
0.00 1,500.00 0.00 0.00 0.00 1,500.00 PERSONNEL SERVICES
OTHER SERVICES & CHARGES
16.67 2,583.34 516.66 258.33 0.00 3,100.00 PROP & LIAB INSURANCE228.6317.43600
11.33 1,773.43 226.57 0.00 0.00 2,000.00 UTILITY SERVICES228.6317.43800
11.22 11,541.88 1,458.12 453.12 0.00 13,000.00 ELECTRIC228.6317.43810
13.77 30,181.70 4,204.00 4,065.00 614.30 35,000.00 REPAIR & MAINT. SERVICES228.6317.44000
0.00 2,000.00 0.00 0.00 0.00 2,000.00 BLDG MAINT CONTRACTUAL SERVICES228.6317.44020
12.74 48,080.35 6,405.35 4,776.45 614.30 55,100.00 OTHER SERVICES & CHARGES
12.40 49,580.35 6,405.35 4,776.45 614.30 56,600.00 Total Dept 6317 - DOWNTOWN PARKING
12.40 49,580.35 6,405.35 4,776.45 614.30 56,600.00 TOTAL EXPENDITURES
100.00 7,019.65 (6,405.35)(4,776.45)(614.30)0.00 NET OF REVENUES & EXPENDITURES
12.40 49,580.35 6,405.35 4,776.45 614.30 56,600.00 TOTAL EXPENDITURES
0.00 56,600.00 0.00 0.00 0.00 56,600.00 TOTAL REVENUES
Fund 228 - DOWNTOWN PARKING:
21
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 4/8Page:03/15/2024 10:04 AM
User: suems
DB: Columbia Heights PERIOD ENDING 02/29/2024
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
02/29/2024
ACTIVITY FOR
MONTH
02/29/24
ENCUMBERED
YEAR-TO-DATE
2024
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 372 - HUSET PARK AREA TIF (T6)
Revenues
Dept 0000 - NON-DEPARTMENTAL
TAXES
1.70 835,571.22 14,428.78 0.00 0.00 850,000.00 CURRENT AD VALOREM372.0000.31010
100.00 (281,513.10)281,513.10 0.00 0.00 0.00 DELNQ. AD VALOREM372.0000.31020
34.82 554,058.12 295,941.88 0.00 0.00 850,000.00 TAXES
MISCELLANEOUS
0.00 5,000.00 0.00 0.00 0.00 5,000.00 INTEREST ON INVESTMENTS372.0000.36210
0.00 5,000.00 0.00 0.00 0.00 5,000.00 MISCELLANEOUS
34.61 559,058.12 295,941.88 0.00 0.00 855,000.00 Total Dept 0000 - NON-DEPARTMENTAL
34.61 559,058.12 295,941.88 0.00 0.00 855,000.00 TOTAL REVENUES
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
0.00 550,000.00 0.00 0.00 0.00 550,000.00 LOANS & GRANTS372.7000.44600
0.00 550,000.00 0.00 0.00 0.00 550,000.00 OTHER SERVICES & CHARGES
CAPITAL OUTLAY
100.00 0.00 140,000.00 0.00 0.00 140,000.00 PRINCIPAL372.7000.46010
52.09 24,050.00 26,150.00 0.00 0.00 50,200.00 INTEREST372.7000.46110
67.93 481.00 575.00 0.00 444.00 1,500.00 FISCAL AGENT CHARGES372.7000.46200
0.00 1,000.00 0.00 0.00 0.00 1,000.00 MISCELLANEOUS FISCAL CHARGES372.7000.46210
86.75 25,531.00 166,725.00 0.00 444.00 192,700.00 CAPITAL OUTLAY
22.51 575,531.00 166,725.00 0.00 444.00 742,700.00 Total Dept 7000 - BONDS
22.51 575,531.00 166,725.00 0.00 444.00 742,700.00 TOTAL EXPENDITURES
114.67 (16,472.88)129,216.88 0.00 (444.00)112,300.00 NET OF REVENUES & EXPENDITURES
22.51 575,531.00 166,725.00 0.00 444.00 742,700.00 TOTAL EXPENDITURES
34.61 559,058.12 295,941.88 0.00 0.00 855,000.00 TOTAL REVENUES
Fund 372 - HUSET PARK AREA TIF (T6):
22
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 5/8Page:03/15/2024 10:04 AM
User: suems
DB: Columbia Heights PERIOD ENDING 02/29/2024
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
02/29/2024
ACTIVITY FOR
MONTH
02/29/24
ENCUMBERED
YEAR-TO-DATE
2024
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 392 - TIF BB2 ALATUS 40TH AV
Revenues
Dept 0000 - NON-DEPARTMENTAL
MISCELLANEOUS
0.00 63,700.00 0.00 0.00 0.00 63,700.00 LOAN INTEREST392.0000.36216
0.00 63,700.00 0.00 0.00 0.00 63,700.00 MISCELLANEOUS
TRANSFERS & NON-REV RECEIPTS
0.00 5,885,000.00 0.00 0.00 0.00 5,885,000.00 BOND PROCEEDS392.0000.39310
0.00 5,885,000.00 0.00 0.00 0.00 5,885,000.00 TRANSFERS & NON-REV RECEIPTS
0.00 5,948,700.00 0.00 0.00 0.00 5,948,700.00 Total Dept 0000 - NON-DEPARTMENTAL
0.00 5,948,700.00 0.00 0.00 0.00 5,948,700.00 TOTAL REVENUES
Expenditures
Dept 7000 - BONDS
OTHER SERVICES & CHARGES
100.00 (155.00)155.00 155.00 0.00 0.00 EXPERT & PROFESSIONAL SERV.392.7000.43050
100.00 (155.00)155.00 155.00 0.00 0.00 OTHER SERVICES & CHARGES
CAPITAL OUTLAY
0.00 5,935,000.00 0.00 0.00 0.00 5,935,000.00 PRINCIPAL392.7000.46010
0.00 13,400.00 0.00 0.00 0.00 13,400.00 INTEREST392.7000.46110
0.00 (176.00)0.00 0.00 176.00 0.00 FISCAL AGENT CHARGES392.7000.46200
0.00 5,948,224.00 0.00 0.00 176.00 5,948,400.00 CAPITAL OUTLAY
0.01 5,948,069.00 155.00 155.00 176.00 5,948,400.00 Total Dept 7000 - BONDS
0.01 5,948,069.00 155.00 155.00 176.00 5,948,400.00 TOTAL EXPENDITURES
110.33 631.00 (155.00)(155.00)(176.00)300.00 NET OF REVENUES & EXPENDITURES
0.01 5,948,069.00 155.00 155.00 176.00 5,948,400.00 TOTAL EXPENDITURES
0.00 5,948,700.00 0.00 0.00 0.00 5,948,700.00 TOTAL REVENUES
Fund 392 - TIF BB2 ALATUS 40TH AV:
23
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 6/8Page:03/15/2024 10:04 AM
User: suems
DB: Columbia Heights PERIOD ENDING 02/29/2024
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
02/29/2024
ACTIVITY FOR
MONTH
02/29/24
ENCUMBERED
YEAR-TO-DATE
2024
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 393 - TIF BB6 ALATUS 4300 CENTRAL
Expenditures
Dept 7000 - BONDS
CAPITAL OUTLAY
100.00 (1,000.00)1,000.00 1,000.00 0.00 0.00 MISCELLANEOUS FISCAL CHARGES393.7000.46210
100.00 (1,000.00)1,000.00 1,000.00 0.00 0.00 CAPITAL OUTLAY
100.00 (1,000.00)1,000.00 1,000.00 0.00 0.00 Total Dept 7000 - BONDS
100.00 (1,000.00)1,000.00 1,000.00 0.00 0.00 TOTAL EXPENDITURES
100.00 1,000.00 (1,000.00)(1,000.00)0.00 0.00 NET OF REVENUES & EXPENDITURES
100.00 (1,000.00)1,000.00 1,000.00 0.00 0.00 TOTAL EXPENDITURES
0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES
Fund 393 - TIF BB6 ALATUS 4300 CENTRAL:
24
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 7/8Page:03/15/2024 10:04 AM
User: suems
DB: Columbia Heights PERIOD ENDING 02/29/2024
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
02/29/2024
ACTIVITY FOR
MONTH
02/29/24
ENCUMBERED
YEAR-TO-DATE
2024
AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 408 - EDA REDEVELOPMENT PROJECT FD
Revenues
Dept 0000 - NON-DEPARTMENTAL
TAXES
2.16 229,920.82 5,079.18 0.00 0.00 235,000.00 HRA CURRENT AD VALOREM408.0000.31012
(0.47)75,353.25 (353.25)0.00 0.00 75,000.00 AREA WIDE TAX408.0000.31014
100.00 4,613.07 (4,613.07)0.00 0.00 0.00 DELNQ. AD VALOREM408.0000.31020
0.04 309,887.14 112.86 0.00 0.00 310,000.00 TAXES
0.04 309,887.14 112.86 0.00 0.00 310,000.00 Total Dept 0000 - NON-DEPARTMENTAL
0.04 309,887.14 112.86 0.00 0.00 310,000.00 TOTAL REVENUES
Expenditures
Dept 6314 - ECONOMIC DEVELOPMENT AUTH
OTHER SERVICES & CHARGES
100.00 (219.00)219.00 219.00 0.00 0.00 EXPERT & PROFESSIONAL SERV.408.6314.43050
100.00 (298.89)298.89 298.89 0.00 0.00 MISC. CHARGES408.6314.44300
100.00 (517.89)517.89 517.89 0.00 0.00 OTHER SERVICES & CHARGES
CAPITAL OUTLAY
100.00 (15,000.00)15,000.00 0.00 0.00 0.00 LAND408.6314.45110
100.00 (15,000.00)15,000.00 0.00 0.00 0.00 CAPITAL OUTLAY
100.00 (15,517.89)15,517.89 517.89 0.00 0.00 Total Dept 6314 - ECONOMIC DEVELOPMENT AUTH
Dept 6414 - COMMERCIAL REVITALIZATION
OTHER SERVICES & CHARGES
100.00 (16,150.00)66,411.00 66,411.00 (50,261.00)0.00 EXPERT & PROFESSIONAL SERV.408.6414.43050
0.00 100,000.00 0.00 0.00 0.00 100,000.00 LOANS & GRANTS408.6414.44600
16.15 83,850.00 66,411.00 66,411.00 (50,261.00)100,000.00 OTHER SERVICES & CHARGES
CAPITAL OUTLAY
0.00 210,000.00 0.00 0.00 0.00 210,000.00 LAND408.6414.45110
0.00 210,000.00 0.00 0.00 0.00 210,000.00 CAPITAL OUTLAY
5.21 293,850.00 66,411.00 66,411.00 (50,261.00)310,000.00 Total Dept 6414 - COMMERCIAL REVITALIZATION
10.22 278,332.11 81,928.89 66,928.89 (50,261.00)310,000.00 TOTAL EXPENDITURES
100.00 31,555.03 (81,816.03)(66,928.89)50,261.00 0.00 NET OF REVENUES & EXPENDITURES
10.22 278,332.11 81,928.89 66,928.89 (50,261.00)310,000.00 TOTAL EXPENDITURES
0.04 309,887.14 112.86 0.00 0.00 310,000.00 TOTAL REVENUES
Fund 408 - EDA REDEVELOPMENT PROJECT FD:
25
Item 2.
REVENUE AND EXPENDITURE REPORT FOR CITY OF COLUMBIA HEIGHTS 8/8Page:03/15/2024 10:04 AM
User: suems
DB: Columbia Heights PERIOD ENDING 02/29/2024
% BDGT
USED
UNENCUMBERED
BALANCE
YTD BALANCE
02/29/2024
ACTIVITY FOR
MONTH
02/29/24
ENCUMBERED
YEAR-TO-DATE
2024
AMENDED BUDGETDESCRIPTIONGL NUMBER
27.54 81,591.62 (15,708.32)(98,677.85)46,716.70 112,600.00 NET OF REVENUES & EXPENDITURES
3.56 7,109,005.00 309,111.70 98,677.85 (46,716.70)7,371,400.00 TOTAL EXPENDITURES - ALL FUNDS
3.92 7,190,596.62 293,403.38 0.00 0.00 7,484,000.00 TOTAL REVENUES - ALL FUNDS
26
Item 2.
ECONOMIC DEVELOPMENT AUTHORITY
AGENDA SECTION BUSINESS ITEMS
MEETING DATE 04/01/2024
ITEM: Façade Improvement Grant Report The Golden Nuts, 4801 Central Ave NE
DEPARTMENT: Community Development BY/DATE: Mitchell Forney 3-15-24
BACKGROUND:
This report pertains to The Golden Nuts 2024 Façade Improvement Grant application for their new location at
4801 Central Ave NE. The nuts, candy and international market seeks to add a sign to their storefront and has
obtained three bids, with the lowest being $10,551.81. At this cost, they are eligible for the full $5,000 grant.
Community Development Staff recommend funding the project in full. The addition of The Golden Nuts will
bring increased foot traffic to the area and fill one of the city’s recently vacated store fronts. Renderings of the
proposed sign and bids are included in the attached application.
The EDA has received a couple of Façade applications for 2023 and 2024. Staff will look into Installing cameras
later this year on priority businesses. The EDA has already approved $4,750 this year with $15,000 being asked
for at this meeting. This leaves $30,250 in Façade Grant funds for the remainder of the year.
RECOMMENDED MOTION(S):
MOTION: Move to waive the reading of Resolution 2024-08, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2024-08, a resolution approving the form and substance of the façade
improvement grant agreement, and approving authority staff and officials to take all actions necessary to
enter the authority into a façade improvement grant agreement with The Golden Nuts.
ATTACHMENT(S):
1. Resolution 2024-08
2. Sample Façade Improvement Grant Agreement
3. The Golden Nuts Application
27
Item 3.
Resolution 2024-08
RESOLUTION NO. 2024-08
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND
APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE AUTHORITY
INTO FAÇADE IMPROVEMENT GRANT AGREEMENT WITH THE GOLDEN NUTS
WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development
Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program (the
“Program”); and
WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and administer a
series of grants to eligible commercial property owners and/or tenants for the purposes of revitalizing existing
store fronts, increasing business vitality and economic performance, and decreasing criminal activity along
Central Avenue Northeast, in the City’s Business districts, pursuant to a Façade Improvement Grant
Agreement with various property owners and/or tenants; and
WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring program by
placing surveillance cameras on some of the storefronts that are part of the Program for the purposes of
improving public safety in and around the Central Business District; and
WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant Agreement.
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the
Authority
1. approves the form and substance of the grant agreement, and approves the Authority entering into
the agreement with The Golden Nuts
2. that the City Manager, as the Executive Director of the Authority, is hereby authorized, empowered,
and directed for and on behalf of the Authority to enter into the grant agreement.
3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and directed to
execute and take such action as they deem necessary and appropriate to carry out the purpose of the
foregoing resolution.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Adopted this 1st day of April, 2024
Offered by:
Seconded by:
Roll Call:
Vice President
Attest:
Secretary
28
Item 3.
FAÇADE IMPROVEMENT GRANT AGREEMENT
THIS FAÇADE IMPROVEMENT GRANT AGREEMENT (“Agreement”), dated this
4th day of May, 2022 (the “Effective Date”), is entered into by and between The Golden Nuts a
Minnesota Corporation (the “Grantee”), and the Columbia Heights Economic Development
Authority (the “EDA”).
RECITALS
WHEREAS, Grantee is the owner of certain Property located at 4801 Central Ave NE in
the City of Columbia Heights (the “City”), Anoka County, Minnesota, and legally described in
Exhibit A hereto (the “Property”);
WHEREAS, the EDA, in cooperation with the City and its police department, has
instituted a Façade Improvement Grant Program (the “Program”) for the purpose of revitalizing
existing store fronts, increasing business vitality and economic performance, and decreasing
criminal activity;
WHEREAS, as part of the Program, the EDA has proposed to make grants of money in
the maximum amount of $5,000.00 per parcel of real property, to property owners, tenants, or
nonprofit organizations, in order to revitalize, rehabilitate, and restore exterior store fronts within
the Central Business District in the City (the “CBD”), increase business vitality and economic
performance in the CBD, and in certain instances, to provide monitored surveillance within the
CBD; and
WHEREAS, Grantee desires to participate in the Program, on the terms and conditions
set forth below.
NOW, THEREFORE, in consideration of the premises and of the agreements hereinafter
contained, the parties agree as follows:
1. Property Improvements: Grantee agrees to complete the improvements at the
Property that are identified on Exhibit B attached hereto (the “Improvements”),
subject to the following terms and conditions:
a. If requested by the EDA, Grantee shall provide plans and specifications to the
EDA, detailing the Improvements to be constructed (the “Plans”). If Grantee
wishes to revise the Plans, Grantee must submit the revised Plans to the EDA
at the address provided herein. The EDA shall give written notice of its
approval or disapproval of the revisions to the Plans, and if the EDA does not
give such written approval or disapproval within ten (10) business days after
receipt of Grantee’s revised Plans, the EDA shall be deemed to have approved
the revisions to the Plans.
b. The Improvement shall be constructed consistently with the Plans, as the same
may be revised pursuant to Section 1(a) herein. The cost to complete
29
Item 3.
2
construction of the Improvements shall be defined as the “Improvement
Costs.” The Improvements shall be completed in a first-class manner,
consistent with the Plans, if any, and in compliance with all applicable laws,
rules, and regulations. Grantee shall obtain all required permits and approvals
from the City and any other governing authority with jurisdiction over the
Property related to the construction of the Improvements. The out-of-pocket
costs for such permitting and approvals shall be the responsibility of Grantee,
provided the same shall be included in the definition of “Improvement Costs,”
and subject to the provisions of Section 2 of this Agreement.
c. Grantee agrees to commence the Improvements within sixty (60) days
following the Effective Date, and to complete the Improvements within six (6)
months following the issuance of all necessary building permits, but in no
event later than eight (8) months following the Effective Date.
2. Payment of Grant Funds: Grantee shall be responsible for making initial payment to
all contractors involved in the construction of the Improvements. Upon final
completion of the Improvements, Grantee shall make a written request to the EDA for
reimbursement of one-half (1/2) of the actual Improvement Costs incurred by
Grantee, but in no event shall the reimbursement exceed Five Thousand Dollars
($5,000.00). The written request shall include:
a. Proof of final inspection of the Improvements by the City building inspector;
b. Before and after photographs of the Property, reflecting the Improvements
made (as well as follow-up transmission of electronic files of such
photographs), and reflecting that the Improvements were completed
consistently with any approved Plans;
c. A copy of the final invoice(s) received from the contractor(s) who completed
the Improvements; and
d. Proof of payment of invoice(s) that comprised the Improvement Costs.
Following Grantee’s written request for reimbursement, Grantee shall cooperate with
the EDA in delivering to the EDA such follow-up information as is reasonably
requested by the EDA in order to review the Improvements and Improvement Costs
reimbursement request. Within twenty-one (21) days following receipt of Grantee’s
written request for reimbursement of Improvement Costs, the EDA shall: (i) make
payment of the reimbursement, (ii) send Grantee written explanation of such other
items of information as are needed by the EDA to evaluate the reimbursement
request, or (iii) send Grantee written explanation of the EDA’s reasons for denial of
repayment of any of Grantee’s requested reimbursement.
3. Liability for Improvements: Neither the City nor the EDA shall in any event be liable
to the Grantee, nor to any of its agents, employees, guests or invitees at the Property
for, and the Grantee shall indemnify, save, defend, and hold harmless the City and the
EDA from, any claims or causes of action, including attorney’s fees incurred by the
City or the EDA, arising from defect or claimed defect of any of the Improvements,
30
Item 3.
3
or arising from any action of the City or the EDA under this Agreement. This section
shall survive the termination or expiration of this Agreement.
4. Written Notice: Wherever any notice is required or permitted hereunder, such notice
shall be in writing. Any notice or document required or permitted to be delivered
hereunder shall be deemed to be delivered when actually received by the designated
addressee or regardless of whether actually received or not, when deposited in the
United States Mail, postage prepaid, certified mail, return receipt requested,
addressed to the parties hereto at their respective addresses, as set forth below, or at
such other address as they may subsequently specify by written notice.
If to the EDA:
Columbia Heights EDA
Community Development Department
590 40th Avenue N.E.
Columbia Heights, MN 55421
If to Grantee:
The Golden Nuts
Attn: Joe Rammouni
4801 Central Ave NE
Columbia Heights, MN 55421
5. Captions; Choice of Law; Etc. The paragraph headings or captions appearing in this
Agreement are for convenience only, are not a part of this Agreement, and are not to
be considered in interpreting this Agreement. This Agreement constitutes the
complete agreement between the parties and supersedes any prior oral or written
agreements between the parties regarding the subject matter contained herein. There
are no verbal agreements that change this Agreement. This Agreement binds and
benefits the parties hereto and their successors and assigns. This Agreement has been
made under the laws of the State of Minnesota, and such laws will control its
interpretation.
[Signatures to Appear on Following Page]
31
Item 3.
4
IN WITNESS WHEREOF, Grantee and the EDA have signed this Agreement as of the day
and year first above written.
GRANTEE: The Golden Nuts
a Minnesota Corporation
By:____________________________
Name: _________________________
Its:____________________________
Date:__________________________
EDA: COLUMBIA HEIGHTS ECONOMIC
DEVELOPMENT AUTHORITY
By:
Name: _________________________
Its:____________________________
Date:__________________________
32
Item 3.
5
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
S 140 FT OF N 290 FT OF THAT PRT OF NW1/4 OF SW1/4 DESC AS FOL: BEG AT A PT
ON W LINE OF SD 1/4,1/4 626.01 FT N OF SW COR THEREOF, TH N ALG SD W LINE
303 FT +OR- TO A PT 383 FT S OF NW COR OF SD 1/4,1 /4, TH E AT RT ANG 354.33 FT,
TH S PRLL/W SD W LINE 305.68 FT +OR- TO INTER/W A LINE THRU POB & PRLL/W S
LINE OF SD 1/4, 1/4, TH W ALG SD PRLL LINE 354.33 FT TO POB EX RD SUBJ TO
EASE OF REC
33
Item 3.
6
EXHIBIT B
PROPERTY IMPROVEMENTS SUBJECT TO 50% REIMBURSEMENT
This attachment contains a summary of the project identified in the application for the Façade
Improvement Grant Program. The Summary reflects the Grantee’s proposed project as approved
by the EDA on April 1st, 2024, and may reflect minor changes to the total cost and minor
changes in the proposed project that occurred subsequent to application submission. The
application is incorporated into this grant agreement by reference and is made a part of this grant
agreement as follows. If the application or any provision in this application conflicts with or is
inconsistent with other provisions of this agreement or the project summary contained in this
Attachment B, the terms and descriptions contained in this grant agreement and the project
summary shall prevail.
Project summary: Build and install signage totaling an amount equal to $10,552.
34
Item 3.
FACADE IMPROVEMENT GRANT PROGRAM
FOR OFFICE USE ONLY:
DATE RECEIVED: AMOUNT REQUESTED:
DATE REVIEWED: TAX ID NUMBER:
COMMUNITY DEVELOPMENT – FAÇADE IMPROVEMENT GRANT PROGRAM REVISED AS OF: 10/12/2021
PROPERTY OWNER INFORMATION ☐ Check if Applicant
Name: Year Purchased:
Address:
Telephone: Email Address:
BUSINESS INFORMATION ☐ Check if Applicant
Business Name:
Primary Contact:
Address:
Telephone: Email Address:
Type of Business:
Check the appropriate type of ownership:
☐ The business owns the property ☐ The business leases the property
PROPOSED IMPROVEMENTS
Describe the Storefront Façade Improvements:
Describe any other improvements, if applicable:
Estimated Cost of Improvements:
Have you engaged the services of a Contractor, Designer, or Architect: ☐ Yes ☐ No
35
Item 3.
PAGE 2 OF 6
Would you be able to complete the improvements this year: ☐ Yes ☐ No
Would you allow the placement of surveillance cameras on your property or business: ☐ Yes ☐ No
APPLICATION PROCESS
1. The following documents must accompany a completed application:
a. Proof of property ownership or lease.
b. Written consent from the property owner giving permission to conduct the façade improvements.
c. Color photographs of existing storefront façade conditions.
d. Two or more competitive proposals from contractors.
e. Other supporting documentation deemed necessary by the Columbia Heights Economic Development
Authority (the “EDA”), the Columbia Heights Police Department, or the Applicant.
2. Process after application submission:
a. A meeting will take place to go over the submitted improvement proposal to discuss grant expectations and
to address grant concerns.
b. The grant recipient or its contractor must commence the improvements sixty (60) days after an approved
Grant Agreement.
c. After façade improvements are complete, the grant funds will be disbursed for reimbursement to the
applicant after all of the following pieces of information have been submitted: Proof of Final Inspection by
the Building Official or his or her designee, A copy of the Final Invoice Received from Contractor,
Photographs of improvements, Proof of Payment to the Contractor (i.e. receipt, invoice, etc.)
APPLICANT ACKNOWLEDGEMENTS
1. The Applicant shall hold the EDA, its officers, consultants, attorneys, and agents harmless from any and all claims
arising from or in connection with the Grant Program or its Application, including but not limited to, any legal
or actual violations of any State or Federal laws.
2. The Applicant recognizes and agrees that the EDA retains absolute authority and discretion to decide whether
or not to accept or deny any particular Grant Application, and that all expenditures, obligations, costs, fees, or
liabilities incurred by the Applicant in connection with the Grant Application are incurred by the Applicant at its
sole risk and expense.
3. The Applicant acknowledges that they have read the Façade Improvement Grant Program and Design
Guidelines, and understands that if the proposal is approved, they will make the above referenced
improvements to the property within the specific time allowed. Additionally, if identified by the Police
Department that an Applicant qualifies for the installation of surveillance cameras, the Applicant shall be
required to allow the City to place surveillance cameras on the front façade of certain buildings.
The undersigned, a duly authorized representative of the Applicant, hereby certifies that the foregoing
information is true, correct, and complete as of the date hereof and agrees that the Applicant shall be bound by
the terms and provisions herein.
APPLICANT’ S SIGNATURE DATE
36
Item 3.
PAGE 3 OF 6
PROPERTY OWNER’ S SIGNATURE DATE
PROGRAM OVERVIEW
In a collaborative effort with the Columbia Heights Police Department (the “CHPD”), the Columbia Heights
Economic Development Authority (the “EDA”) offers a Façade Improvement Grant Program (the “Grant
Program”). The purpose of the Grant Program is to encourage businesses and commercial property owners to
revitalize, rehabilitate, and restore exterior store fronts, but also for the CHPD to provide monitored surveillance
in the City to reduce the incident rate of criminal activity, as well as increase business vitality and economic
performance. The Grant Program reimburses businesses or commercial property owners for eligible
improvements up to fifty percent (50%) of the total project cost; for a maximum reimbursement of $5,000.
Moreover, if determined by the CHPD that an exterior surveillance system is warranted, the EDA will install
surveillance equipment to monitor adjacent businesses and properties, as well as parks and open spaces.
ELIGIBLE APPLICANTS
Applicants must be an owner of a commercial property, a commercial tenant with approval from the property
owner(s), or a 501(c)(3) organization in the City of Columbia Heights (the “City”) located along 37th Avenue NE,
37th Place NE, 40th Avenue NE, University Avenue NE, or Central Avenue NE. Applicants must be in good standing
with the City, including but not limited to, legally operating with proper licensure; and current on property taxes,
utility bills, and special assessments.
ELIGIBLE FAÇADE IMPROVEMENTS
Façade improvements must be visible from a public street, completed by a licensed contractor, and comply with
one or more of the following eligible façade improvements:
Architectural Improvements
Canopy or Awning Installation or Repair
Exterior lighting
Exterior Painting, Re-siding, or Professional Cleaning
Green Façade Improvement (i.e. Living Wall, ecofriendly [non-VOC] paint, reclaimed wood, etc.)
Installation of New or Renovated Attached Signage (Excluding LED)
Masonry Repairs or Tuck-pointing
Replacement of Windows and Doors
Restoration of Exterior Finishes and Materials
Any other exterior façade improvement physically attached to the primary structure approved by the EDA
Please note: Labor costs of a contractor, including necessary design work are eligible costs for reimbursement
through the Grant Program. Ineligible costs include, but are not limited to, new construction, interior
renovations, repair or replacement of a roof, improvements to an alley façade, improvements started prior to
receiving a signed grant agreement from the EDA, and any other improvements not listed above.
EXTERIOR SURVEILLANCE SYSTEM IMPROVEMENTS
The CHPD shall review all Grant Program applications submitted to determine if the installation of an exterior
surveillance system is warranted. If it is determined that an exterior surveillance system is warranted, the
applicant will then be required to enter into a Lease Agreement with the EDA. The Lease Agreement will allow
the EDA to (1) install security cameras on the exterior of the primary structure; (2) install recording equipment
37
Item 3.
Requested By:Joe Rammouni
Email:joerammouni@gmail.com
Salesperson:Ben King
NO.Product Summary QTY UNIT PRICE UNIT PRICE AMOUNT
1 Production File Creation 1 $250.00 $250.00 $250.00
2 Channel Letters 1 $4,657.00 $4,657.00 $4,657.00
"THE" - 9"t
"GOLDEN NUTS" - 24"t
Sign Faces:
- 9"t & 24"t ” Face Lit Upper Case Channel Letters, 2 logo boxes & a 216"w x 12"t Pill Box
- 3/16“ White Translucent Acrylic with Single Color of Translucent Vinyl First Surface
Applied to Faces (Reverse Weeded Text on Pill Box)
- Closest Vinyl Matches to Customer Branding:
Trim Cap:
- 1” Trim Cap Painted to Match Sign Faces
Return:
- 3” on Letters 7” Deep Pill Box
- .040 Aluminum Pre-Finished White
Aluminum Painted to Match Sign Faces
*Inside White For Maximum LED Illumination.
Backers:
- .063 Pre-Finished White Aluminum Backer
Illumination:
- White LED Modules Mounted to Inside of Backer with Double Sided VHB Tape and Silicone as Needed
Power Supply:
- Self Contained 120V.
- Timer Supplied By Client At Electrical Panel.
* Electrical Connection by Others.
Raceway:
- 7“ x 4 3/8” (deep) x 120” Extruded Raceway Painted to match building & Flush Mounted to Exterior Wall
Surface with
2” Adjustable Mounting Clips, 3/8” Lag Bolts,
Bill To:The Golden Nuts
4801 Central Ave NE
Columbia Heights, MN 55421
US
Installed:The Golden Nuts
4801 Central Ave NE
Columbia Heights, MN 55421
US
DESCRIPTION: Exterior Channel Letter Sign
ESTIMATE
EST-4663
PO Number:
Payment Terms: Cash Customer
Visual Solutions to Grow Your Business
www.kingsignsmn.com
8601 73rd Ave N, Suite #27
Minneapolis, MN 55428
(763) 205-2468
Created Date: 3/4/2024
Generated On: 3/4/2024 3:44 PM Page 1 of 2
38
Item 3.
Corresponding Anchors and Silicon as Needed.
- 1” Conduit between I and Dot to Connect and
Painted to Match Raceway.
Paper Mounting Pattern to be Provided.
3 Logo Boxes & Pill Box 1 $3,500.00 $3,500.00 $3,500.00
24" oval logo box with full color graphic
84" pill box with full color arabic text
216"w x 12"t pill box "FRESH NUTS * COFFEE * SWEET * ETC
4 Raceways 1 $2,000.00 $2,000.00 $2,000.00
30 linear feet of raceway
- painted to match building
5 Installation 1 $2,400.00 $2,400.00 $2,400.00
- does not include final electrical
6 Sign Permit Acquisition 1 $150.00 $150.00 $150.00
7 Columbia Heights Sign Permit 1 $0.00 $0.00 $0.00
- added to final invoice at no mark up
Subtotal:$12,957.00
Taxes:$1,040.57
Grand Total:$13,997.57
Estimates are valid for 30 calendar days from the stated date at the top of the
estimate, unless otherwise communicated. Proofing will begin after receipt of
signed estimate and the required down payment is received. King Signs,
Graphics & Imaging requires a 50% deposit and at times may request the entire
payment up front.
Turnaround times will be stated up front by your sales representative.
Turnaround times listed are only for estimating purposes and are not a
guarantee of delivery or installation date for any project. Due dates are
dependent on final proof approvals.
Please contact your sales representative with questions.
Once an estimate becomes an invoice, it can be paid via check, ACH or credit card. All credit card transactions will have a 3.5% fee
added to offset bank charges.
Please contact King Signs for ACH information.
Signature:Date:
Generated On: 3/4/2024 3:44 PM Page 2 of 2
Thank You for choosing King Signs, Graphics & Imaging. We look forward to fulfilling your reques
39
Item 3.
40
Item 3.
41
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42
Item 3.
ECONOMIC DEVELOPMENT AUTHORITY
AGENDA SECTION BUSINESS ITEMS
MEETING DATE 04/01/2024
ITEM: Façade Improvement Grant Report 852 40th Ave NE
DEPARTMENT: Community Development BY/DATE: Mitchell Forney 3-14-24
BACKGROUND:
This report pertains to the 2024 Façade Improvement Grant application for 852 40th Ave NE. The new owners
are applying for the façade grant to restore the buildings openings in preparation for a coffee shop. The
previous owner had boarded up the windows and doors of the building, which now need to be replaced. The
bid to replace the windows and doors came in at $24,142.94 which is well above the amount needed for a full
$5,000 grant. Community Development Staff recommend funding the project in full. Getting a business in to
852 40th, which has been vacant for a long time, is a great addition to the corridor. Improving the windows and
doors will have an immediate effect on the look of that corner.
The EDA has received a couple of Façade applications for 2023 and 2024. Staff will look into Installing cameras
later this year on priority businesses. The EDA has already approved $4,750 this year with $15,000 being asked
for at this meeting. This leaves $30,250 in Façade Grant funds for the remainder of the year.
RECOMMENDED MOTION(S):
MOTION: Move to waive the reading of Resolution 2024-09, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2024-09, a resolution approving the form and substance of the façade
improvement grant agreement, and approving authority staff and officials to take all actions necessary to
enter the authority into a façade improvement grant agreement with Holly and Nicole Tuhake.
ATTACHMENT(S):
1. Resolution 2024-09
2. Sample Façade Improvement Grant Agreement
3. 852 40th Application
43
Item 4.
Resolution 2024-09
RESOLUTION NO. 2024-09
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND
APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE AUTHORITY
INTO FAÇADE IMPROVEMENT GRANT AGREEMENT WITH HOLLY AND NICOLE TUHAKE
WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development
Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program (the
“Program”); and
WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and administer a
series of grants to eligible commercial property owners and/or tenants for the purposes of revitalizing existing
store fronts, increasing business vitality and economic performance, and decreasing criminal activity along
Central Avenue Northeast, in the City’s Business districts, pursuant to a Façade Improvement Grant
Agreement with various property owners and/or tenants; and
WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring program by
placing surveillance cameras on some of the storefronts that are part of the Program for the purposes of
improving public safety in and around the Central Business District; and
WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant Agreement.
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the
Authority
1. approves the form and substance of the grant agreement, and approves the Authority entering into
the agreement with Holly and Nicole Tuhake
2. that the City Manager, as the Executive Director of the Authority, is hereby authorized, empowered,
and directed for and on behalf of the Authority to enter into the grant agreement.
3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and directed to
execute and take such action as they deem necessary and appropriate to carry out the purpose of the
foregoing resolution.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Adopted this 1st day of April, 2024
Offered by:
Seconded by:
Roll Call:
Vice President
Attest:
Secretary
44
Item 4.
FAÇADE IMPROVEMENT GRANT AGREEMENT
THIS FAÇADE IMPROVEMENT GRANT AGREEMENT (“Agreement”), dated this
___ day of April, 2024 (the “Effective Date”), is entered into by and between Holly and Nicole
Tuhake, the property owners (the “Grantee”), and the Columbia Heights Economic
Development Authority (the “EDA”).
RECITALS
WHEREAS, Grantee is the owner of certain Property located at 852 40th Ave NE in the
City of Columbia Heights (the “City”), Anoka County, Minnesota, and legally described in
Exhibit A hereto (the “Property”);
WHEREAS, the EDA, in cooperation with the City and its police department, has
instituted a Façade Improvement Grant Program (the “Program”) for the purpose of revitalizing
existing store fronts, increasing business vitality and economic performance, and decreasing
criminal activity;
WHEREAS, as part of the Program, the EDA has proposed to make grants of money in
the maximum amount of $5,000.00 per parcel of real property, to property owners, tenants, or
nonprofit organizations, in order to revitalize, rehabilitate, and restore exterior store fronts within
the Central Business District in the City (the “CBD”), increase business vitality and economic
performance in the CBD, and in certain instances, to provide monitored surveillance within the
CBD; and
WHEREAS, Grantee desires to participate in the Program, on the terms and conditions
set forth below.
NOW, THEREFORE, in consideration of the premises and of the agreements hereinafter
contained, the parties agree as follows:
1. Property Improvements: Grantee agrees to complete the improvements at the
Property that are identified on Exhibit B attached hereto (the “Improvements”),
subject to the following terms and conditions:
a. If requested by the EDA, Grantee shall provide plans and specifications to the
EDA, detailing the Improvements to be constructed (the “Plans”). If Grantee
wishes to revise the Plans, Grantee must submit the revised Plans to the EDA
at the address provided herein. The EDA shall give written notice of its
approval or disapproval of the revisions to the Plans, and if the EDA does not
give such written approval or disapproval within ten (10) business days after
receipt of Grantee’s revised Plans, the EDA shall be deemed to have approved
the revisions to the Plans.
b. The Improvement shall be constructed consistently with the Plans, as the same
may be revised pursuant to Section 1(a) herein. The cost to complete
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Item 4.
2
construction of the Improvements shall be defined as the “Improvement
Costs.” The Improvements shall be completed in a first-class manner,
consistent with the Plans, if any, and in compliance with all applicable laws,
rules, and regulations. Grantee shall obtain all required permits and approvals
from the City and any other governing authority with jurisdiction over the
Property related to the construction of the Improvements. The out-of-pocket
costs for such permitting and approvals shall be the responsibility of Grantee,
provided the same shall be included in the definition of “Improvement Costs,”
and subject to the provisions of Section 2 of this Agreement.
c. Grantee agrees to commence the Improvements within sixty (60) days
following the Effective Date, and to complete the Improvements within six (6)
months following the issuance of all necessary building permits, but in no
event later than eight (8) months following the Effective Date.
2. Payment of Grant Funds: Grantee shall be responsible for making initial payment to
all contractors involved in the construction of the Improvements. Upon final
completion of the Improvements, Grantee shall make a written request to the EDA for
reimbursement of one-half (1/2) of the actual Improvement Costs incurred by
Grantee, but in no event shall the reimbursement exceed Five Thousand Dollars
($5,000.00). The written request shall include:
a. Proof of final inspection of the Improvements by the City building inspector;
b. Before and after photographs of the Property, reflecting the Improvements
made (as well as follow-up transmission of electronic files of such
photographs), and reflecting that the Improvements were completed
consistently with any approved Plans;
c. A copy of the final invoice(s) received from the contractor(s) who completed
the Improvements; and
d. Proof of payment of invoice(s) that comprised the Improvement Costs.
Following Grantee’s written request for reimbursement, Grantee shall cooperate with
the EDA in delivering to the EDA such follow-up information as is reasonably
requested by the EDA in order to review the Improvements and Improvement Costs
reimbursement request. Within twenty-one (21) days following receipt of Grantee’s
written request for reimbursement of Improvement Costs, the EDA shall: (i) make
payment of the reimbursement, (ii) send Grantee written explanation of such other
items of information as are needed by the EDA to evaluate the reimbursement
request, or (iii) send Grantee written explanation of the EDA’s reasons for denial of
repayment of any of Grantee’s requested reimbursement.
3. Liability for Improvements: Neither the City nor the EDA shall in any event be liable
to the Grantee, nor to any of its agents, employees, guests or invitees at the Property
for, and the Grantee shall indemnify, save, defend, and hold harmless the City and the
EDA from, any claims or causes of action, including attorney’s fees incurred by the
City or the EDA, arising from defect or claimed defect of any of the Improvements,
46
Item 4.
3
or arising from any action of the City or the EDA under this Agreement. This section
shall survive the termination or expiration of this Agreement.
4. Written Notice: Wherever any notice is required or permitted hereunder, such notice
shall be in writing. Any notice or document required or permitted to be delivered
hereunder shall be deemed to be delivered when actually received by the designated
addressee or regardless of whether actually received or not, when deposited in the
United States Mail, postage prepaid, certified mail, return receipt requested,
addressed to the parties hereto at their respective addresses, as set forth below, or at
such other address as they may subsequently specify by written notice.
If to the EDA:
Columbia Heights EDA
Community Development Department
590 40th Avenue N.E.
Columbia Heights, MN 55421
If to Grantee:
Holly and Nicole Tuhake
4215 Monroe St NE
Columbia Heights, MN 55421
5. Captions; Choice of Law; Etc. The paragraph headings or captions appearing in this
Agreement are for convenience only, are not a part of this Agreement, and are not to
be considered in interpreting this Agreement. This Agreement constitutes the
complete agreement between the parties and supersedes any prior oral or written
agreements between the parties regarding the subject matter contained herein. There
are no verbal agreements that change this Agreement. This Agreement binds and
benefits the parties hereto and their successors and assigns. This Agreement has been
made under the laws of the State of Minnesota, and such laws will control its
interpretation.
[Signatures to Appear on Following Page]
47
Item 4.
4
IN WITNESS WHEREOF, Grantee and the EDA have signed this Agreement as of the day
and year first above written.
GRANTEE: Holly and Nicole Tuhake
the Property Owners
By:____________________________
Name: _________________________
Its:____________________________
Date:__________________________
EDA: COLUMBIA HEIGHTS ECONOMIC
DEVELOPMENT AUTHORITY
By:
Name: _________________________
Its:____________________________
Date:__________________________
48
Item 4.
5
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS,ANOKA COUNTY, MINNESOTA E 24
FT OF N 35 FT OF N 62 1/2 FT OF LOT 1 BLK 63 COL HTS ANNEX
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Item 4.
6
EXHIBIT B
PROPERTY IMPROVEMENTS SUBJECT TO 50% REIMBURSEMENT
This attachment contains a summary of the project identified in the application for the Façade
Improvement Grant Program. The Summary reflects the Grantee’s proposed project as approved
by the EDA on April 1st, 2024, and may reflect minor changes to the total cost and minor
changes in the proposed project that occurred subsequent to application submission. The
application is incorporated into this grant agreement by reference and is made a part of this grant
agreement as follows. If the application or any provision in this application conflicts with or is
inconsistent with other provisions of this agreement or the project summary contained in this
Attachment B, the terms and descriptions contained in this grant agreement and the project
summary shall prevail.
Project summary: remove and replace boarded up openings with new windows and doors
windows totaling an amount equal to $24,142.94
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Item 4.
ECONOMIC DEVELOPMENT AUTHORITY
AGENDA SECTION BUSINESS ITEMS
MEETING DATE 04/01/2024
ITEM: Façade Improvement Grant Report Sarna’s Classic Grill, 3939 University Ave
DEPARTMENT: Community Development BY/DATE: Mitchell Forney 3/14/24
BACKGROUND:
This report pertains to Sarna’s Classic Grill 2024 Façade Improvement Grant application for 3939 University
Ave NE. The Restaurant is looking to replace their current awning with a mor sophisticated one. The proposed
awning is electric and has boards that can rotate to block the sun or on cooler days be moved to allow for
much needed sunlight. Due to the technical specification the Awning is offered by one company which has
made it difficult for them to obtain additional bids. The bid comes in at $54,260, which is well above the
amount needed for the full $5,000 grant. Community Development Staff recommend funding the project in
full as it is a major upgrade to one of the City’s cornerstone businesses . Renderings of the proposed awning
and its bid are included in the attached application.
The EDA has received a couple of Façade applications for 2023 and 2024. Staff will look into Installing cameras
later this year on priority businesses. The EDA has already approved $4,750 this year with $15,000 being asked
for at this meeting. This leaves $30,250 in Façade Grant funds for the remainder of the year.
RECOMMENDED MOTION(S):
MOTION: Move to waive the reading of Resolution 2024-10, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2024-10, a resolution approving the form and substance of the façade
improvement grant agreement, and approving authority staff and officials to take all actions necessary to
enter the authority into a façade improvement grant agreement with Sarna’s Classic Grill, Inc.
ATTACHMENT(S):
1. Resolution 2024-10
2. Sample Façade Improvement Grant Agreement
3. Sarna’s Classic Grill Application
58
Item 5.
Resolution 2024-10
RESOLUTION NO. 2024-10
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND
APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE AUTHORITY
INTO FAÇADE IMPROVEMENT GRANT AGREEMENT WITH SARNA’S CLASSIC GRILL, INC
WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development
Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program (the
“Program”); and
WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and administer a
series of grants to eligible commercial property owners and/or tenants for the purposes of revitalizing existing
store fronts, increasing business vitality and economic performance, and decreasing criminal activity along
Central Avenue Northeast, in the City’s Business districts, pursuant to a Façade Improvement Grant
Agreement with various property owners and/or tenants; and
WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring program by
placing surveillance cameras on some of the storefronts that are part of the Program for the purposes of
improving public safety in and around the Central Business District; and
WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant Agreement.
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the
Authority
1. approves the form and substance of the grant agreement, and approves the Authority entering into
the agreement with Sarna’s Classic Grill, Inc
2. that the City Manager, as the Executive Director of the Authority, is hereby authorized, empowered,
and directed for and on behalf of the Authority to enter into the grant agreement.
3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and directed to
execute and take such action as they deem necessary and appropriate to carry out the purpose of the
foregoing resolution.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Adopted this 1st day of April, 2024
Offered by:
Seconded by:
Roll Call:
Vice President
Attest:
Secretary
59
Item 5.
FAÇADE IMPROVEMENT GRANT AGREEMENT
THIS FAÇADE IMPROVEMENT GRANT AGREEMENT (“Agreement”), dated this
___ day of April, 2024 (the “Effective Date”), is entered into by and between James Sarna,
Sarna’s Classic Grill a Minnesota Corporation (the “Grantee”), and the Columbia Heights
Economic Development Authority (the “EDA”).
RECITALS
WHEREAS, Grantee is the owner of certain Property located at 3939 University Ave NE
in the City of Columbia Heights (the “City”), Anoka County, Minnesota, and legally described
in Exhibit A hereto (the “Property”);
WHEREAS, the EDA, in cooperation with the City and its police department, has
instituted a Façade Improvement Grant Program (the “Program”) for the purpose of revitalizing
existing store fronts, increasing business vitality and economic performance, and decreasing
criminal activity;
WHEREAS, as part of the Program, the EDA has proposed to make grants of money in
the maximum amount of $5,000.00 per parcel of real property, to property owners, tenants, or
nonprofit organizations, in order to revitalize, rehabilitate, and restore exterior store fronts within
the Central Business District in the City (the “CBD”), increase business vitality and economic
performance in the CBD, and in certain instances, to provide monitored surveillance within the
CBD; and
WHEREAS, Grantee desires to participate in the Program, on the terms and conditions
set forth below.
NOW, THEREFORE, in consideration of the premises and of the agreements hereinafter
contained, the parties agree as follows:
1. Property Improvements: Grantee agrees to complete the improvements at the
Property that are identified on Exhibit B attached hereto (the “Improvements”),
subject to the following terms and conditions:
a. If requested by the EDA, Grantee shall provide plans and specifications to the
EDA, detailing the Improvements to be constructed (the “Plans”). If Grantee
wishes to revise the Plans, Grantee must submit the revised Plans to the EDA
at the address provided herein. The EDA shall give written notice of its
approval or disapproval of the revisions to the Plans, and if the EDA does not
give such written approval or disapproval within ten (10) business days after
receipt of Grantee’s revised Plans, the EDA shall be deemed to have approved
the revisions to the Plans.
b. The Improvement shall be constructed consistently with the Plans, as the same
may be revised pursuant to Section 1(a) herein. The cost to complete
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Item 5.
2
construction of the Improvements shall be defined as the “Improvement
Costs.” The Improvements shall be completed in a first-class manner,
consistent with the Plans, if any, and in compliance with all applicable laws,
rules, and regulations. Grantee shall obtain all required permits and approvals
from the City and any other governing authority with jurisdiction over the
Property related to the construction of the Improvements. The out-of-pocket
costs for such permitting and approvals shall be the responsibility of Grantee,
provided the same shall be included in the definition of “Improvement Costs,”
and subject to the provisions of Section 2 of this Agreement.
c. Grantee agrees to commence the Improvements within sixty (60) days
following the Effective Date, and to complete the Improvements within six (6)
months following the issuance of all necessary building permits, but in no
event later than eight (8) months following the Effective Date.
2. Payment of Grant Funds: Grantee shall be responsible for making initial payment to
all contractors involved in the construction of the Improvements. Upon final
completion of the Improvements, Grantee shall make a written request to the EDA for
reimbursement of one-half (1/2) of the actual Improvement Costs incurred by
Grantee, but in no event shall the reimbursement exceed Five Thousand Dollars
($5,000.00). The written request shall include:
a. Proof of final inspection of the Improvements by the City building inspector;
b. Before and after photographs of the Property, reflecting the Improvements
made (as well as follow-up transmission of electronic files of such
photographs), and reflecting that the Improvements were completed
consistently with any approved Plans;
c. A copy of the final invoice(s) received from the contractor(s) who completed
the Improvements; and
d. Proof of payment of invoice(s) that comprised the Improvement Costs.
Following Grantee’s written request for reimbursement, Grantee shall cooperate with
the EDA in delivering to the EDA such follow-up information as is reasonably
requested by the EDA in order to review the Improvements and Improvement Costs
reimbursement request. Within twenty-one (21) days following receipt of Grantee’s
written request for reimbursement of Improvement Costs, the EDA shall: (i) make
payment of the reimbursement, (ii) send Grantee written explanation of such other
items of information as are needed by the EDA to evaluate the reimbursement
request, or (iii) send Grantee written explanation of the EDA’s reasons for denial of
repayment of any of Grantee’s requested reimbursement.
3. Liability for Improvements: Neither the City nor the EDA shall in any event be liable
to the Grantee, nor to any of its agents, employees, guests or invitees at the Property
for, and the Grantee shall indemnify, save, defend, and hold harmless the City and the
EDA from, any claims or causes of action, including attorney’s fees incurred by the
City or the EDA, arising from defect or claimed defect of any of the Improvements,
61
Item 5.
3
or arising from any action of the City or the EDA under this Agreement. This section
shall survive the termination or expiration of this Agreement.
4. Written Notice: Wherever any notice is required or permitted hereunder, such notice
shall be in writing. Any notice or document required or permitted to be delivered
hereunder shall be deemed to be delivered when actually received by the designated
addressee or regardless of whether actually received or not, when deposited in the
United States Mail, postage prepaid, certified mail, return receipt requested,
addressed to the parties hereto at their respective addresses, as set forth below, or at
such other address as they may subsequently specify by written notice.
If to the EDA:
Columbia Heights EDA
Community Development Department
3989 Central Avenue N.E.
Columbia Heights, MN 55421
If to Grantee:
Sarna’s Classic Grill, Inc
Attn: James Sarna
3939 University Ave NE
Columbia Heights, MN 55421
5. Captions; Choice of Law; Etc. The paragraph headings or captions appearing in this
Agreement are for convenience only, are not a part of this Agreement, and are not to
be considered in interpreting this Agreement. This Agreement constitutes the
complete agreement between the parties and supersedes any prior oral or written
agreements between the parties regarding the subject matter contained herein. There
are no verbal agreements that change this Agreement. This Agreement binds and
benefits the parties hereto and their successors and assigns. This Agreement has been
made under the laws of the State of Minnesota, and such laws will control its
interpretation.
[Signatures to Appear on Following Page]
62
Item 5.
4
IN WITNESS WHEREOF, Grantee and the EDA have signed this Agreement as of the day
and year first above written.
GRANTEE: Sarna’s Classic Grill
a Minnesota Corporation
By:____________________________
Name: _________________________
Its:____________________________
Date:__________________________
EDA: COLUMBIA HEIGHTS ECONOMIC
DEVELOPMENT AUTHORITY
By:
Name: _________________________
Its:____________________________
Date:__________________________
63
Item 5.
5
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
THAT PRT OF LOT 1 BLOCK 1 SARNAS ADDITION LYG WITHIN THE FOL
DESC TRACT: THAT PRT OF LOT 1 BLK E REARRANGEMENT OF BLK E COL HTS
ANNEX TO MPLS DESC AS FOL: COM AT SE COR OF SD LOT, TH NLY ALG W LINE
OF LOOKOUT PLACE 90 FT, TH W TO A PT ON W LINE OF SD LOT 128 FT S OF N
LINE OF SD LOT, TH S ALG SD W LINE TO S LINE THEREOF, TH E TO POB, SUBJ TO
EASE OF REC
AND
LOT 1 BLOCK 1 SARNAS ADDITION, EX THAT PRT OF FOL DESC TRACT LYG
WITHIN SD LOT: THAT PRT OF LOT 1 BLK 3 REARRANGEMENT OF BLOCK E COL
HTS ANNEX TO MPLS DESC AS FOL: COM AT SE COR OF SD LOT 1, TH NLY ALG W
LINE OF LOOKOUT PLACE 90 FT, TH W TO A PT ON W LINE OF SD LOT 128 FT S OF
N LINE OF SD LOT, TH S ALG SD W LINE TO S LINE THEREOF, TH E TO POB, SUBJ
TO EASE OF REC
64
Item 5.
6
EXHIBIT B
PROPERTY IMPROVEMENTS SUBJECT TO 50% REIMBURSEMENT
This attachment contains a summary of the project identified in the application for the Façade
Improvement Grant Program. The Summary reflects the Grantee’s proposed project as approved
by the EDA on April 1st, 2024 and may reflect minor changes to the total cost and minor changes
in the proposed project that occurred subsequent to application submission. The application is
incorporated into this grant agreement by reference and is made a part of this grant agreement as
follows. If the application or any provision in this application conflicts with or is inconsistent
with other provisions of this agreement or the project summary contained in this Attachment B,
the terms and descriptions contained in this grant agreement and the project summary shall
prevail.
Project summary: remove and replace Exterior Patio Awning, University Ave side, $54,260.00
65
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Patios Plus
Pergola Quote:
Sarnas Classic Grill
Pergola:
Installation of the closed louvred pergola as presented in a color of choice. The pergola would
be mounted to the existing building and existing patio. The lovers would be controlled with a
remote control. Lighting would be included with 9 can lights and an option for a fan. A 5 year
warranty is included on the finish
$61,700.00
Terms:
½ down upon acceptance of the quote and the balance once the pergola is completed
Patios Plus 18271 territorial rd. Dayton, MN
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ECONOMIC DEVELOPMENT AUTHORITY
AGENDA SECTION BUSINESS ITEMS
MEETING DATE 04/01/2024
ITEM: 2023 Outstanding Business of the Year Award
DEPARTMENT: Community Development BY/DATE: Mitchell Forney, 3/28/24
BACKGROUND:
In November of 2022, the EDA approved the establishment of the Business of the Year Award. This award set
out to recognize local businesses for noteworthy accomplishments, long-standing contributions to the
community, and significant community service efforts. The criteria for nomination are based on a variety of
notable accomplishments, such as being a long-standing business within the City of Columbia Heights reaching
a milestone year, a major business expansion, remodel, exterior renovation, landscaping improvements, or
relocation to a new facility within the City, environmentally friendly or sustainability-related initiatives or
improvements, a major contribution to the community, or other major accomplish ments or contributions
worthy of recognition. However, it is important to note that the EDA reserves the right to make no selection if
nominations do not meet the standard of recognition.
This year, the EDA received three nominations all of them for Heights Pizza Man. All three nominations were
submitted by various community members. The reasoning behind the submissions includes the owners
dedication to the community and the businesses partnerships with nonprofit organizations. Heights Pizza Man
is known for their philanthropic work, be it supplying food and water to those who cannot afford a meal,
fundraising for the local food shelf, or working to give its employees good benefits. In addition to all their
philanthropic work, Heights Pizza Man was recently highlighted in the news when the business offered rides
home to those who were out late on new years eve.
If selected as the Business of the Year, the winning business will be honored with a plaque during a brief
presentation at a City Council Meeting, marketing of the achievement at City events and on city reader board
signs, and a recognition article posted on the City's website and newsletter.
RECOMMENDED MOTION(S):
MOTION: Move to approve ________ as the 2023 Columbia Heights Business of the Year.
ATTACHMENT(S):
1. Heights Pizza Man Nomination Forms
77
Item 6.
CITY OF COLUMBIA HEIGHTS
BUSINESS OF THE YEAR AWARD, 2024
NOMINATION FORM
City of Columbia Heights | Community Development
3989 Central Ave NE, Columbia Heights, MN 55421 ▪ Ph: 763-706-3670 ▪ www.columbiaheightsmn.gov
The City of Columbia Heights Outstanding Business of the Year Award recognizes businesses in the City
for noteworthy accomplishments, long-standing contributions to the community, and significant
community service efforts.
Award Categories & Criteria Considerations:
•Long‐standing business in Columbia Heights reaching a milestone year
•Major business expansion, remodel, exterior renovation, landscaping improvements, or relocation
to a new facility in Columbia Heights
•Major contribution(s) to the community
•Other major accomplishment or achievement worthy of recognition
•Environmentally friendly or sustainability related initiatives or improvements
Nominations
Columbia Heights business owners, employees, and residents are welcome to nominate a business by
submitting this form to the Community Development Department. Members of the Economic
Development Authority and elected officials may not nominate a business.
Staff Review & City Council Approval
Each April, the Economic Development Authority will review all eligible nominations and make a selection
for the award. The City reserves the right to make no selection if nominations do not warrant recognition.
Award & Recognition
The award recipient will receive recognition in the following ways:
•Presentation of a plaque following a short presentation about the business at a City Council meeting
•Marketing of the achievement at City events, and on the City’s reader board signs at City Hall, the
library, and the municipal liquor stores
•A recognition article posted on the City’s website and newsletter
Nominee: (Please provide full description on next page)
Business Name*________________________________
_____________________________________________
Contact _______________________________________
Years in Columbia Heights________________________
Address*_______________________________________
______________________________________________
Phone #________________________________________
Number of Employees ____________________________
*Required
Heights Pizza Man
Kris Kolstad 763-231-4455
9
4045 Central Avenue NE
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Item 6.
Nominator:
Name* _______________________________________
Company ____________________________________
E-mail ______________________________________
Address________________________________________
______________________________________________
Phone _________________________________________
Date __________________________________
Submission Form and any attachments must be submitted by March 25 by e-mail or mail, or dropped off in-person.
City of Columbia Heights Community Development
3989 Central Ave NE, Columbia Heights, MN 55421
Phone: 763-706-3670 • E-mail: mforney@columbiaheightsmn.gov
Please describe why you feel the nominated business deserves the Columbia Heights Business of the Year
Award. Include specifics about how the business has accomplished the award criteria identified in the
program description. Provide photos and attach additional pages and supporting documents, if necessary.
Hart Lake Massage
02/27/2024
Jennifer Pyper-Muno
Heights Pizza man owerns are so generous with giving in the community and make a great
affordable product.
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Item 6.
CITY OF COLUMBIA HEIGHTS
BUSINESS OF THE YEAR AWARD, 2024
NOMINATION FORM
City of Columbia Heights | Community Development
3989 Central Ave NE, Columbia Heights, MN 55421 ▪ Ph: 763-706-3670 ▪ www.columbiaheightsmn.gov
The City of Columbia Heights Outstanding Business of the Year Award recognizes businesses in the City
for noteworthy accomplishments, long-standing contributions to the community, and significant
community service efforts.
Award Categories & Criteria Considerations:
•Long‐standing business in Columbia Heights reaching a milestone year
•Major business expansion, remodel, exterior renovation, landscaping improvements, or relocation
to a new facility in Columbia Heights
•Major contribution(s) to the community
•Other major accomplishment or achievement worthy of recognition
•Environmentally friendly or sustainability related initiatives or improvements
Nominations
Columbia Heights business owners, employees, and residents are welcome to nominate a business by
submitting this form to the Community Development Department. Members of the Economic
Development Authority and elected officials may not nominate a business.
Staff Review & City Council Approval
Each April, the Economic Development Authority will review all eligible nominations and make a selection
for the award. The City reserves the right to make no selection if nominations do not warrant recognition.
Award & Recognition
The award recipient will receive recognition in the following ways:
•Presentation of a plaque following a short presentation about the business at a City Council meeting
•Marketing of the achievement at City events, and on the City’s reader board signs at City Hall, the
library, and the municipal liquor stores
•A recognition article posted on the City’s website and newsletter
Nominee: (Please provide full description on next page)
Business Name*________________________________
_____________________________________________
Contact _______________________________________
Years in Columbia Heights________________________
Address*_______________________________________
______________________________________________
Phone #________________________________________
Number of Employees ____________________________
*Required
Heights Pizza Man
Chris Kolstad (763) 231-4455
8 years ?
4045 Central Ave NE,
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Item 6.
Nominator:
Name* _______________________________________
Company ____________________________________
E-mail ______________________________________
Address________________________________________
______________________________________________
Phone _________________________________________
Date __________________________________
Submission Form and any attachments must be submitted by March 25 by e-mail or mail, or dropped off in-person.
City of Columbia Heights Community Development
3989 Central Ave NE, Columbia Heights, MN 55421
Phone: 763-706-3670 • E-mail: mforney@columbiaheightsmn.gov
Please describe why you feel the nominated business deserves the Columbia Heights Business of the Year
Award. Include specifics about how the business has accomplished the award criteria identified in the
program description. Provide photos and attach additional pages and supporting documents, if necessary.
resident of CH
02/26/2024
Shawn Walgren
I have been a fan of them for the last few years. I have loved following their social media and all
the things the owner and his team have done for the Heights. From offering sober rides homes
on New Years Eve night to shoveling/mowing out some Heights residents. This year they got a
bunch of other businesses involved including Heights Pizza Man to help save Thanksgiving for
SACA so they had food to hand out to families who needed it for this holiday. They offer free
bottles of water when the days get super hot in the summer and heard he helps out people if they
can't afford a meal. I even saw they were highlighted by a Youtube start who goes in to
businesses to buy food for the homeless and the owner ended up donating a bunch to him to
help. This business screams Business of the Year to me and I am sure many others. Thanks for
your time.
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Item 6.
CITY OF COLUMBIA HEIGHTS
BUSINESS OF THE YEAR AWARD, 2024
NOMINATION FORM
City of Columbia Heights | Community Development
3989 Central Ave NE, Columbia Heights, MN 55421 ▪ Ph: 763-706-3670 ▪ www.columbiaheightsmn.gov
The City of Columbia Heights Outstanding Business of the Year Award recognizes businesses in the City
for noteworthy accomplishments, long-standing contributions to the community, and significant
community service efforts.
Award Categories & Criteria Considerations:
•Long‐standing business in Columbia Heights reaching a milestone year
•Major business expansion, remodel, exterior renovation, landscaping improvements, or relocation
to a new facility in Columbia Heights
•Major contribution(s) to the community
•Other major accomplishment or achievement worthy of recognition
•Environmentally friendly or sustainability related initiatives or improvements
Nominations
Columbia Heights business owners, employees, and residents are welcome to nominate a business by
submitting this form to the Community Development Department. Members of the Economic
Development Authority and elected officials may not nominate a business.
Staff Review & City Council Approval
Each April, the Economic Development Authority will review all eligible nominations and make a selection
for the award. The City reserves the right to make no selection if nominations do not warrant recognition.
Award & Recognition
The award recipient will receive recognition in the following ways:
•Presentation of a plaque following a short presentation about the business at a City Council meeting
•Marketing of the achievement at City events, and on the City’s reader board signs at City Hall, the
library, and the municipal liquor stores
•A recognition article posted on the City’s website and newsletter
Nominee: (Please provide full description on next page)
Business Name*________________________________
_____________________________________________
Contact _______________________________________
Years in Columbia Heights________________________
Address*_______________________________________
______________________________________________
Phone #________________________________________
Number of Employees ____________________________
*Required
Pizza Man
Chris Kolstad 763-231-4455
5 years 11
4045 Central Ave. NE
Columbia Heights, MN 55421
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Item 6.
Nominator:
Name* _______________________________________
Company ____________________________________
E-mail ______________________________________
Address________________________________________
______________________________________________
Phone _________________________________________
Date __________________________________
Submission Form and any attachments must be submitted by March 25 by e-mail or mail, or dropped off in-person.
City of Columbia Heights Community Development
3989 Central Ave NE, Columbia Heights, MN 55421
Phone: 763-706-3670 • E-mail: mforney@columbiaheightsmn.gov
Please describe why you feel the nominated business deserves the Columbia Heights Business of the Year
Award. Include specifics about how the business has accomplished the award criteria identified in the
program description. Provide photos and attach additional pages and supporting documents, if necessary.
March 22,02024
Molly Rhoe
The Pizza Man business at 4045 Central Ave NE, Columbia Heights, MN 55421 was reopened in
2019 and purchased by Christopher Kolstad in January 2020, just months before the Covid
pandemic closed everything. During those tough times Chris came up with creative ways to draw
business to the store.
I met Chris during those tough times. I donated pizzas to the police and fire department during
2020 and 2021. He was very generous and gave me a discount on the purchases. He continues
to honor his commitment to recognize their hard work as I continue to donate pizzas to police and
fire 2-3 times a year.
Since then, I have learned that Chris is a member of Pay-it-Forward where he donates meals 3-4
times per week to families in need. He regularly donates pizzas to fifteen different homeless
shelters in the area and provides employee scholarships to 75 different charities.
In the fall of 2023 Chris learned that SACA was having a difficult time getting monetary donations.
He participated in a Holiday fund raiser for SACA. He approached businesses in the area and
offered friends, family, and customers the opportunity to contribute. All in all, he managed to
collect enough to meet the goal set by SACA.
When Chris took over ownership in 2020, the business had 9 days over $1000 in sales. Since
then, Chris has managed to triple daily sales and increase his staff to eleven. He is currently in
the process of doing some interior makeover work and updating exterior window graphics.
Chris has a kind and generous spirit. Even though he lives in Brooklyn Park, he is sensitive to the
needs of the poor and under-served citizens in Columbia Heights and nearby.
I continue to recommended Pizza Man to friends and nearby businesses. They appreciate his
dedication to the community and the food he serves. I am proud to call him my friend.
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Item 6.
ECONOMIC DEVELOPMENT AUTHORITY
AGENDA SECTION BUISNESS ITEMS
MEETING DATE 04/01/2024
ITEM: Purchase of 4416 Central Ave NE, Purchase Agreement and Budget Amendment approval
DEPARTMENT: Community Development BY/DATE: Mitchell Forney, 3-20-24
BACKGROUND:
Staff are bringing forth, for consideration, the purchase of the property located at 4416 Central Ave NE. In
early March one of the owners of the property reached out to the city to see if we would be interested in
purchasing the property. As the property is zoned general business, the acquisition o f the property falls within
the confines of the EDA’s Commercial Revitalization program. Community Development staff set up a time to
tour the property and found the small house to be in generally poor shape. The owners have begun the
process of clearing out the house so its condition will be better than the ones that have previously been
purchased. After negotiating with the owners, staff settled on an offer of $225,000. The Commercial
Revitalization program allows staff to negotiate and enter into a purch ase agreement contingent on approval
by the EDA. This gives staff the ability to move quickly on strategically important properties. The house itself
has just over 1,300 sq/ft of living space. The lot holds most of its value since it is in an important are a with the
redevelopment of 4300 Central Avenue underway. The corner of 44th and Central has a small contingent of
owners and densely packed single-family, multifamily, and commercial buildings. By purchasing 4416 Central
Ave the City will have more influence over future redevelopment efforts in this area and may hold the
property for the redevelopment of the Northwest corner of 44th and Central. Community development staff
believe this property is a good candidate for redevelopment due to its commercial po ssibilities and parcel
location.
Each year the EDA budgets $200,000 for the Commercial Revitalization program. Since the purchase of 4416
Central falls within the program, most of the purchase price is covered under this year’s budget. With that
being said, a budget amendment is still needed. Resolution 2024 -11 approves the purchase of the property
while amending the 2024 budget to reflect the additional money needed to cover the acquisition and
demolition of the property. The related project costs that ar e covered by the budget amendment are closing
costs, hazardous material abatement costs (asbestos and trash removal), and demolition costs (demolition,
grading, and utility disconnects). Fund 408 has about $518,000 available after accounting for the projec ted
2024 budget and recent loan. This is more than sufficient to fund the project. As stated in the resolution,
$55,000 will go to the related costs described above. Excess money will be returned to fund 408 after the
demolition and grading have been completed. This resolution allocates money for and allows staff to purchase
4416 Central Ave. The EDA will be involved in approving all future aspects of the project.
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Item 7.
Page 2
RECOMMENDED MOTION(S):
MOTION: Move to waive the reading of Resolution 2024-11, there being ample copies available to the
public.
MOTION: Move to approve Resolution 2024-11, a Resolution approving the purchase agreement between
the Economic Development Authority of Columbia Heights, Minnesota, and the owners of 4416 Central
Ave, and amending the fund 408's budget for the fiscal year 202 4.
ATTACHMENT(S):
1. Resolution 2024-11
2. 4416 Central Ave NE Purchase Agreement
3. Location of the Property
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Item 7.
RESOLUTION NO. 2024-11
A RESOLUTION APPROVING THE PURCHASE AGREEMENT BETWEEN THE ECONOMIC DEVELOPMENT
AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, AND THE OWNERS OF 4416 CENTRAL AVE, AND
AMENDING FUND 408'S BUDGET FOR THE FISCAL YEAR 2024.
BE IT RESOLVED BY the Board of Commissioners ("Board") of the Columbia Heights Economic Development
Authority (the "Authority") as follows:
SECTION 1. RECITALS.
1.01. The Authority and The Collection of the Current Property owners (“Seller”) desire to enter into a
purchase agreement (the “Purchase Agreement”) pursuant to which the Authority will acquire certain
property in the City located at 4416 Central Avenue NE (the “Property”) from the Seller for economic
redevelopment purposes. The Property is described in Exhibit A attached hereto.
1.02. Pursuant to the Purchase Agreement, the Authority will purchase the Property from the Seller for
a purchase price of $225,000 plus related closing costs.
1.03. The Authority finds that acquisition of the Property is consistent with the City’s Comprehensive
Plan and will result in redevelopment of the substandard property located at 4416 Central Ave NE. Such
acquisition of this Property, for subsequent resale, best meets the community’s needs and will facilitate the
economic redevelopment and revitalization of this area of the City.
1.04. The Authority also finds that this redevelopment project is consistent with the purpose of the
Economic Development Authority Redevelopment Fund 408. The cu rrent 2024 budget for Economic
Development Authority Redevelopment Fund 408 does not include this redevelopment project and must be
amended as the property was not available on September 26, 202 3, when the Authority adopted this budget.
The available balance of the Economic Development Authority Redevelopment Fund 408, beyond that
committed for the existing 2024 budget, is approximately $518,000, which is more than sufficient to fund the
redevelopment project.
SECTION 2. PURCHASE AGREEMENT AND BUDGETT AMENDMENT APPROVED.
2.01. The Authority hereby ratifies and approves the actions of Authority staff and of Kennedy Graven
(“Legal Counsel”) in researching the Property and preparing and presenting the Purchase Agreement. The
Authority approves the Purchase Agreement in the form presented to the Authority and on file at City Hall,
subject to modifications that do not alter the substance of the transaction and that are approved by the
President and Executive Director, provided that execut ion of the Purchase Agreement by those officials shall
be conclusive evidence of their approval.
2.02. The Authority herby amends the 2024 budget for Economic Development Authority
Redevelopment Fund 408 to appropriate $55,000 for additional estimated project costs.
2.03. Authority staff and officials are authorized to take all actions necessary to perform the Authority’s
obligations under the Purchase Agreement as a whole, including without limitation execution of any
documents to which the Authority is a party referenced in or attached to the Purchase Agreement, and any
deed or other documents necessary to acquire the Property from the Seller, all as described in the Purchase
Agreement
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Item 7.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Adopted this 1st day of April, 2024
Offered by:
Seconded by:
Roll Call:
Vice President
Attest:
Secretary
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Item 7.
EXHIBIT A
Legal Description of the Property
LOTS 11 & 12, BLK 9 -EX S 20 FT OF LOT 12, COLUMBIA HEIGHTS ANNEX, according to the plat on file in the Office
of the Registrar of Titles of Anoka County, State of Minnesota.
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PURCHASE AGREEMENT
THIS PURCHASE AGREEMENT (the “Agreement”) is made as of this ____ day of
__________________, 2024, by and between Laurence B. Edralin, Leo Tanoa Edralin, Juanita M.
Ayson, and Debra K. Ayson(the “Seller”) and the Columbia Heights Economic Development
Authority, a public body corporate and politic under the laws of the State of Minnesota (the
“Buyer”).
RECITALS
The Seller is the owner of property located at: 4416 Central Avenue NE, Columbia Heights,
Anoka County, Minnesota (PID No. 35-30-24-11-0009), which is legally described on the attached
Exhibit A (the “Property”).
AGREEMENT
1. Offer/Acceptance for Sale of Property. The Seller agrees to sell to the Buyer the
Property and the Buyer agrees to purchase the same, according to the terms of this Agreement.
2. Purchase Price for Property and Terms.
A. PURCHASE PRICE: The total purchase price for the Property is Two Hundred
Twenty Five Thousand and 00/100ths Dollars ($225,000.00) (the “Purchase
Price”).
B. TERMS:
(1): Earnest Money. The sum of One Thousand Dollars ($1,000.00) (the
“Earnest Money”) shall be paid by the Buyer to the Seller, receipt of which
is hereby acknowledged by the Seller.
(2): Balance Due Seller. The Buyer agrees to pay by check or electronic transfer
of funds on the date of closing on the Property (the “Closing Date”) any
remaining balance of the Purchase Price due to the Seller according to the
terms of this Agreement.
(3): Deed/Marketable Title. Subject to performance by the Buyer, the Seller
agrees to execute and deliver a Warranty Deed conveying marketable title
to the Property to the Buyer, subject only to the following exceptions:
a. Building and zoning laws, ordinances, state, and federal regulations.
b. Reservation of minerals or mineral rights to the State of Minnesota,
if any.
c. Public utility and drainage easements of record which will not
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interfere with the Buyer’s intended use of the Property.
(4): Documents to Be Delivered at Closing by the Seller. In addition to the
Warranty Deed required at paragraph 2B(3) above, the Seller shall deliver
to the Buyer:
a. Standard form Affidavit of Seller.
b. A “bring-down” certificate, certifying that all of the warranties made
by the Seller in this Agreement remain true as of the Closing Date.
c. Certificate that the Seller is not a foreign national.
d. Well disclosure certification, if required, or, if there is no well on the
Property, the Warranty Deed given pursuant to paragraph 2B(3)
above must include the following statement: “The Seller certifies that
the Seller does not know of any wells on the described real property.”
The Seller agrees to have all wells located on the Property, which
are not in use, sealed by a licensed well contractor at the Seller’s
expense prior to closing. If the circumstances prohibit locating and
sealing wells prior to closing, the Seller agrees to escrow funds on
the Closing Date for the purpose of locating and sealing wells.
e. Methamphetamine Disclosure Certificate.
f. Any other documents reasonably required by the Buyer’s title
insurance company or attorney to evidence that title to the
Property is marketable and that the Seller has complied with the
terms of this Agreement.
3. Contingencies. The Buyer’s obligation to buy is contingent upon the following:
a. The Buyer’s determination of marketable title pursuant to paragraph 4 of this
Agreement;
b. Approval of this Agreement by the Buyer’s Board.
The Buyer shall have until the Closing Date to remove the foregoing contingencies. The
contingency at a. is solely for the benefit of the Buyer and may be waived by the Buyer. The
contingency at b. may not be waived by either party. If the Buyer or its attorney gives written notice
to the Seller that the contingencies at a., and b. are duly satisfied or waived, the Buyer and the Seller
shall proceed to close the transaction as contemplated herein.
If one or more of the Buyer’s or the Seller’s contingencies is not satisfied, or is not satisfied on time,
and is not waived, this Agreement shall thereupon be void at the written option of the Buyer and the
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Seller shall return the Earnest Money to the Buyer, and the Buyer and the Seller shall execute and
deliver to each other a termination of this Agreement. As a contingent Agreement, the termination
of this Agreement is not required pursuant to Minnesota Statutes, Section 559.21, et. seq.
4. Title Examination/Curing Title Defects. As soon as reasonably possible after
execution of this Agreement by both parties:
(a) The Seller shall surrender any abstract of title, certificate of title, or a copy of any
owner’s title insurance policy for the Property, if in the Seller’s possession or control, to the Buyer
or to the Buyer’s designated title service provider; and
(b) The Buyer shall obtain the title evidence determined necessary or desirable by the
Buyer.
The Buyer shall have 30 days from the date it receives such title evidence and a fully
executed Purchase Agreement to raise in writing any objections to title it may have. Objections
not made within such time will be deemed waived. The Seller shall have 30 days from the date of
such objection to affect a cure; provided, however, that the Seller shall have no obligation to cure
any objections, and may inform the Buyer in writing of such. The Buyer may then elect to close
notwithstanding the uncured objections or declare this Agreement null and void, and the parties
will thereby be released from any further obligation hereunder.
5. Environmental Warranty. The Seller warrants that the Property has not been
used for production, storage, deposit, or disposal of any toxic or hazardous waste or substance,
petroleum product, or asbestos product during the period of time the Seller has owned the Property.
The Seller further warrants that the Seller has no knowledge or information of any fact which
would indicate the Property was used for production, storage, deposit, or disposal of any toxic or
hazardous waste or substance, petroleum product, or asbestos product prior to the date the Seller
purchased the Property.
6. Real Estate Taxes and Special Assessments. Real estate taxes payable in the
year of closing will be prorated between the Buyer and the Seller as of the Closing Date. The Seller
shall pay all real estate taxes payable in previous years. The Seller agrees to pay all assessments
levied or pending prior to the Closing Date (including, but not limited to, delinquent water or sewer
bills, waste management fees, etc.), including those charges levied, pending, or certified to taxes
payable in the year of closing. If closing occurs prior to the date the amount of real estate taxes due
in the year of closing are available from Anoka County, the current year’s taxes will be prorated
based on the amount due in the prior year.
7. Closing Date. The Closing Date will be on or before May 31st, 2024. Delivery of all
papers and the closing shall be made at the offices of Buyer, 3989 Central Avenue NE, Columbia
Heights, or at such other location as is mutually agreed upon by the parties. All deliveries and
notices to the Buyer shall be made to the above address and marked to the attention of the
Community Development Coordinator.
8. Possession/Utilities/Removal of Property/Escrow.
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(a) Possession. The Seller agrees to deliver possession of the Property not later than
the Closing Date.
(b) Utilities. City water and sewer charges, electricity and natural gas charges, fuel oil
and liquid petroleum gas shall be pro-rated between the parties as of the Closing Date. The Seller
shall arrange for final readings as of the Closing Date.
(c) Personal Property and Debris. The Seller must remove all debris and personal
property not included in this sale, including all furniture from the Property prior to closing. The
Buyer may inspect the Property immediately prior to closing in order to ensure that removal of all
debris and personal property has been completed.
9. Seller’s Warranties. The Seller hereby represents and warrants to the Buyer
as of the Closing Date that:
(a) Title. The Seller has good, indefeasible, and marketable fee simple title to the
Property.
(b) Condemnation. There is no pending or, to the actual knowledge of the Seller,
threatened condemnation or similar proceeding affecting the Property or any portion thereof,
and the Seller has no actual knowledge that any such action is contemplated.
(c) Defects. The Seller is not aware of any latent or patent defects in the Property,
such as sinkholes, weak soils, unrecorded easements, or restrictions.
(d) Legal Compliance. The Seller has complied with all applicable laws,
ordinances, regulations, statutes, rules, and restrictions pertaining to and affecting the Property
and the Seller shall continue to comply with such laws, ordinances, regulations, statutes, rules,
and restrictions.
(e) Legal Capacity. The Seller has the legal capacity to enter into this
Agreement. The Seller has not filed, voluntarily or involuntarily, for bankruptcy relief within the
last year under the United States Bankruptcy Code, nor has any petition for bankruptcy or
receivership been filed against the Seller within the last year.
(f) Sewer and Water. The Seller warrants that the Property is connected to City
sewer and City water.
(g) Mechanics’ Liens. The Seller warrants that, prior to the closing, the Seller shall pay
in full all amounts due for labor, materials, machinery, fixtures, or tools furnished within the 120
days immediately preceding the closing in connection with construction, alteration, or repair of any
structure upon or improvement to the Property.
(h) Legal Proceedings. There are no legal actions, suits, or other legal or
administrative proceedings, pending or threatened, that affect the Property or any portion thereof;
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and the Seller has no knowledge that any such action is presently contemplated.
(i) Leases. The Seller represents that there are no third parties in possession of the
Property, or any part thereof; and that there are no other leases, oral or written affecting the
Property or any part thereof.
(j) Foreign Status. The Seller is not “foreign persons” as such term is defined in the
Internal Revenue Code.
(k) Methamphetamine Production. To the best of the Seller’s knowledge,
methamphetamine production has not occurred on the Property.
(l) Refuse and Hazardous Materials. The Seller has not performed and has no actual
knowledge of any excavation, dumping, or burial of any refuse materials or debris of any nature
whatsoever on the Property. To the Seller’s best actual knowledge and belief, there are no
“Hazardous Materials” (as hereinafter defined) on the Property that would subject the Buyer to
any liability under either federal or state laws, including, but not limited to, the disposal of any
foreign objects or materials upon or in the Property, lawful or otherwise. Without limiting the
generality of the foregoing, the Seller represents and warrants to the Buyer that, to the Seller’s best
actual knowledge and belief:
1. The Property is not now and has never been used to generate, manufacture, refine,
transport, treat, store, handle, dispose, transfer, produce, process, or in any manner
deal with Hazardous Materials;
2. No Hazardous Materials have ever been installed, placed, or in any manner handled
or dealt with on the Property;
3. There are no underground or aboveground storage tanks on the Property;
4. Neither the Seller nor any prior owner of the Property or any tenant, subtenant,
occupant, prior tenant, prior subtenant, prior occupant, or person (collectively,
“Occupant”) have received any notice or advice from any governmental agency or
any other Occupant with regard to Hazardous Materials on, from, or affecting the
Property.
The term “Hazardous Materials” as used herein includes, without limitation, gasoline, petroleum
products, explosives, radioactive materials, hazardous materials, hazardous wastes, hazardous or
toxic substances, polychlorinated biphenyls or related or similar materials, asbestos or any material
containing asbestos, or any other substance or material as may be defined as a hazardous or toxic
substance by any federal, state, or local environmental law, ordinance, rule, or regulation
including, without limitation, the Comprehensive Environmental Response, Compensation, and
Liability Act of 1980, as amended (42 U.S.C. Section 9601, et seq.), the Hazardous Materials
Transportation Act, as amended (42 U.S.C. Section 1801, et seq.), the Resource Conservation and
Recovery Act, as amended (42 U.S. C. Section 1251, et seq.), the Clean Air Act, as amended (42
U.S.C. Section 7401, et seq.) and in the regulations adopted and publications promulgated pursuant
thereto.
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The Seller’s representations and warranties set forth in this Section shall be continuing and are
deemed to be material to the Buyer’s execution of this Agreement and the Buyer’s performance of
its obligations hereunder. All such representations and warranties shall be true and correct on and
as of the Closing Date with the same force and effect as if made at that time; and all of such
representations and warranties shall survive the closing and any cancellation or termination of this
Agreement, and shall not be affected by any investigation, verification or approval by any party
hereto or by anyone on behalf of any party hereto. The Seller agrees to defend, indemnify, and
hold the Buyer harmless for, from, and against any loss, costs, damages, expenses, obligations,
and attorneys’ fees incurred should an assertion, claim, demand, action, or cause of action be
instituted, made, or taken, which is contrary to or inconsistent with the representations or
warranties contained herein.
9. Closing Costs/Recording Fees/Deed Tax. The Buyer will pay: (a) title insurance
premium costs; (b) the recording fee for the deed transferring title to the Buyer; (c) any transfer
taxes, recording fees and Well Disclosure fees required to enable the Buyer to record its deed from
the Seller under this Agreement; and (d) one-half of the closing fee charged by the title insurance
or other closing agent, if any, utilized to close the transaction contemplated by this Agreement.
The Seller will pay: (a) any transfer or deed taxes due and payable in the year of closing on and
after the Closing Date; (b) any fees and charges related to the filing of any instrument required to
make title marketable; (c) the cost of the title insurance commitment and any title searches and
examination fees; and (d) one-half of the closing fee charged by the title insurance or other closing
agent, if any, utilized to close the transaction contemplated by this Agreement. Each party shall
pay its own attorney fees.
10. Relocation Benefits; Indemnification. The Seller acknowledges that the Seller is
being displaced from the Property as a result of the transaction contemplated by this Purchase
Agreement and that the Seller may be eligible for relocation assistance and benefits and that the
Purchase Price includes compensation for any and all relocation assistance and benefits for which
the Seller may be eligible and the Seller agrees to waive any and all further relocation assistance
benefits. The provisions of this paragraph shall survive closing of the transaction contemplated by
this Agreement.
11. Risk of Loss. If there is any loss or damage to the Property between the date hereof
and the Closing Date, for any reason including fire, vandalism, flood, earthquake, or act of God,
the risk of loss shall be on the Seller. If the Property is destroyed or substantially damaged before
the Closing Date, this Agreement may become null and void, at the Buyer’s option. At the request
of the Buyer, the Seller agrees to sign a cancellation of this Agreement.
12. Default/Remedies. If the Buyer defaults in any of the covenants herein, the Seller
may terminate this Agreement, and on such termination all payments made hereunder shall be
retained by the Seller as liquidated damages, time being of the essence. This provision shall not
deprive either party of the right to enforce specific performance of this Agreement, provided this
Agreement has not terminated and action to enforce specific performance is commenced within
six months after such right of action arises. In the event the Buyer defaults in its performance of
the terms of this Agreement and Notice of Cancellation is served upon Buyer pursuant to Minn.
Stat. Section 559.21, the termination period shall be thirty (30) days as permitted by Minn. Stat.,
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Section 559.21, subd. 4.
13. Notice. Any notice, demand, request, or other communication which may or shall
be given or served by the parties, shall be deemed to have been given or served on the date the same
is personally served upon one of the following indicated recipients for notices or is deposited in
the United States Mail, registered or certified, return receipt requested, postage prepaid and
addressed as follows:
SELLER: Seller’s Representative
Laurence Edralin
36143 S Wind Crest Dr
Tucson AZ 85739
BUYER: Columbia Heights Economic Development Authority
Attn: Executive Director
3989 Central Ave NE
Columbia Heights, MN 55421
AGENT: Kennedy & Graven, Chartered
ATTN: Sarah Sonsalla
Fifth Street Towers, Suite 700
150 South Fifth Street
Minneapolis, MN 55402
Notice may also be made by email or other electronic transmission provided that the recipient of
such notice has acknowledged receipt. Any party may change its address for the service of notice
by giving notice of such change in accordance with this paragraph.
14. Entire Agreement. This Agreement, Exhibits, and other amendments signed by the
parties, shall constitute the entire Agreement between the Seller and the Buyer, and supersedes any
other written or oral agreements between the parties relating to the Property . This Agreement can
be modified only in a writing properly signed by both the Seller and the Buyer.
15. Commissions. Both the Buyer and the Seller represent and warrant to the other
that they have not entered into a contract with any real estate broker, finder, or other person entitled
to a commission, finder’s fee, or similar from the transaction contemplated by this Agreement.
Each party agrees to indemnify, defend, and hold harmless the other party against any claim made
by any broker, finder, or other person for a commission or fee based on alleged acts or agreements
with the indemnifying party.
16. Controlling Law. This Agreement has been made under the substantive laws of
the State of Minnesota, and such laws shall control its interpretation.
17. Survival. Notwithstanding any other provisions of law or court decision to the
contrary, the provisions of this Agreement shall survive closing.
95
Item 7.
8
CL205-86-882677.v1
18. Counterparts. This Agreement may be executed in any number of counterparts,
each of which will, for all purposes, be deemed to be an original, and all of which are identical.
This Agreement may be further evidenced by electronic signature pages.
20. Binding Effect. This Agreement binds and benefits the parties and their heirs,
successors and assigns.
96
Item 7.
9
CL205-86-882677.v1
IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date and year above.
BUYER:
Columbia Heights Economic Development
Authority
By: ________________________________
Marlaine Szurek
Its: President
By: _____________________________
Kevin Hansen
Its: Executive Director
SELLER:
The Owners of 4416 Central Ave NE
By: ________________________________
Laurence B. Edralin
Its: Part Owner
By: ________________________________
Leo Tanoa Edralin
Its: Part Owner
By: ________________________________
Juanita M. Ayson
Its: Part Owner
By: ________________________________
Debra K. Ayson
Its: Part Owner
97
Item 7.
A-1
CL205-86-882677.v1
EXHIBIT A
Legal Description of the Property
Lot 12 except the South 20 feet and Lot 11, Block 9, Columbia Heights Annex to Minneapolis,
according to the recorded plat thereof, County of Anoka, State of Minnesota.
98
Item 7.
³
4416 Central Ave
Owner Information:
Disclaimer: Map and parcel data are believ ed to be acc urate, b ut accura cy is not gu aran teed. This is not a legal docume nt and sho uld not besubstituted for a title searc h, apprais al, survey, or for zoning verification.
Date: 3/20/20241:600Anoka County GIS
EDRALIN LAUREN CE B
36143 S WIN D C RES T DR
TUCSO N
AZ
85739
Parce l Information:
35-3 0-24-11-0009
4416 CENTRAL AVE NE
MN
COLUMBIA HEIGHTS
55421
MANDY MEISNER
0.14Approx. Acres:
COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS
Commissioner:
Plat:
99
Item 7.
INSERT BOARD OR COMMISSION NAME
AGENDA SECTION BUSINESS ITEMS
MEETING DATE 04/01/2024
ITEM: Deconstruction of 941 44th, 3851-3853 Central Ave
DEPARTMENT: Community Development BY/DATE: Mitchell Forney, 3-28-24
BACKGROUND:
When purchasing previous properties, the EDA had contemplated recycling and deconstructing some of or
part of the homes in which it purchases. At a recent City council meeting a resident gave staff the contact
information for a company that would be able to com plete such a task. Staff reached out and met on site with
Better Futures Minnesota, to get bids on the deconstruction and reuse of materials from 941 44th, 3851 and
3853 Central Ave.
In brief, Better Futures Minnesota is a nonprofit organization dedicated to transforming the lives of men who
have faced incarceration, homelessness, and unemployment. Through their comprehensive program, they
provide a range of supportive services including transitional housing, employment training, job placement
assistance, personal development workshops, mental health counseling, and substance abuse support. They
support this mission through offering deconstruction services. These deconstruction services involve the
dismantling and repurposing of buildings, which provide valuable job skills training while also promoting
sustainable practices.
Attached are the bids that staff received. 941 44th qualifies for a full deconstruction with minimal materials
being able to be reused. The house was built in 1951 and due to the poor condition, the useful items have
been removed or are damaged. A full deconstruction means that Better Futures would remove the house stud
by stud leaving nothing but the foundation remaining. After which, the EDA would partner with a demolition
contractor to remove the foundation and utility lines. 3851 Central Ave, being a concrete block building, would
only qualify for the removal of certain internal finishes and materials. Attached is the list of items that would
be removed from the building. The block structure would then be demolished by a separate contractor. 3853
Central is the house that the fire department will be burning down. Due to it being b urned only internal
materials and finishes would be able to be reused or recycled. Better Futures will also board up the windows
that are removed to prep the building for training. Attached are specification and bid sheets for the
properties. 941 44th does not have a specification sheet as it is a full tear down. As you can see from the bid
table below, deconstruction can be expensive. The EDA has budgeted $50,000 for the demolition of 941 44th,
and $80,000 for 3851-3853 Central, with $17,000 across all three already having been spent on Asbestos
Abatement. While the money would cover deconstruction additional funds may be needed for the actual
demolition. Specifically regarding 941 44th, deconstruction adds significant costs to the demolition of the
properties.
941 44th $24,914
3851 Central $11,657
3853 Central $11,657
100
Item 8.
Page 2
Better Futures is a great organization which not only offers deconstruction services but utilizes them for job
training. By utilizing deconstruction, the EDA can keep items and finishes that are as good as new from ending
up in the land fill. With that being said, deconstruction is an added cost in the demolition of a property.
Increasing the amount the EDA needs to spend on each project. Staff recommend considering the projects on
a case-by-case basis as the EDA deliberates if it wants to go the deconstruction route. Upon agreement of the
EDA staff can make the calculations to edit the motion based on the decision.
RECOMMENDED MOTION(S):
MOTION: Move to accept the proposal(s) from Better Futures Minnesota, in the amount of $_______ for
deconstruction work on the properties located at ______________; and furthermore, to authorize the
President and Executive Director to enter into an agreement or agreements for the same.
ATTACHMENT(S):
1. 941 44th Bid
2. 3851 Central Bid and Specification Sheet
3. 3853 Central Bid and Specification Sheet
101
Item 8.
Better Futures Minnesota
Date: March 20, 2024
Bid Proposal for:
Columbia Heights
Start Date:
TBD
Completion Date:
TBD
BFM Contact:
Quinn Jenkins 651.797.8746
Alex Baldwin 443.478.0717
Project Site:
941 44th St
Minneapolis, MN
55412
Bid Submitted to:
Mitch Forney
mforney@columbiaheightsmn.gov
Bid Price for a Partial Deconstruction/ Demo: $24,914 50% of which is due with this signed
agreement. Final payment to Better Futures is due within 30 days of project completion.
Better Futures Minnesota is a 501c3 Non-Profit Social Enterprise and the customer is eligible to
claim all materials harvested for re-use as a tax-deductible donation. For any donation surpassing
$5,000 in value the customer is required by the IRS to secure an independent appraisal.
The appraiser’s fee is not included in this bid price nor is the appraisal part of this
agreement.
Why Throwaway a House?
o Every ton of building material buried in landfills emits 1.35 metric tons of carbon dioxide
(CO2).
o Material reuse and the method of deconstruction generates net zero emissions of CO2.
o The impact of Better Futures’ building material stewardship work in 2020 was equal to
taking 1200 cars of the road for a year.
102
Item 8.
2
This Bid is valid for twenty business days.
The scope of work includes the following:
Better Futures Minnesota’s deconstruction team will harvest the reusable and recyclable
materials from the property. Items to be extracted are accordion style room dividers
with tracks, wooden stand alone cabinets, doors.
This bid price includes the following items:
1. A supervisor and workers for deconstruction and reclamation of most re-usable and
recyclable materials. The crew for this project will consist of 1 Foreman and 4 workers.
All workers are OSHA-10 certified and have completed basic deconstruction training.
2. Deconstruction tools and equipment, onsite portable toilet, dumpster for recycling (as
applicable). Transport of all harvested and reclaimed materials from the job-site.
3. A final materials list documenting all the items harvested for reuse and donated to Better
Futures Minnesota. If an appraisal is secured, the value of the materials donated will be
based on the actual number and type of materials harvested over the course of the project.
The appraiser will use the final harvest list to produce a formal appraisal. This formal
appraisal is used to support a tax deduction.
4. The appropriate IRS form will be sent to the customer upon receipt of the final payment
to Better Futures.
5. The environmental benefits/impact of this project will be documented and presented to
the customer. For this environmental report, the weight and disposition receipts of the
remaining foundation and debris removal will need to be provided to BFM.
6. BFM plans to be on site for (12) workdays. Work to be performed between the hours of
8:00 am and 4:00 pm.
ITEMS AND TASKS NOT INCLUDED
This bid does not include:
1. The cost for MSW handling (trash), hazardous material handling (asbestos, paint, oil, etc.),
relocation (basic electric and gas disconnects are free through the utility company that provides
the service to the property), capping of wells, removal of septic tanks, a survey, bonds, testing,
restoration, street patching, MDH submittals, soil corrections, traffic control, dust control and or
winter conditions, unless otherwise stated above.
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Item 8.
3
2. This bid does not include the cost of testing for and removing hazardous materials. The
customer is responsible for completing this work and sharing appropriate documentation with
Better Futures before deconstruction work can begin.
3. The cost of disconnecting all utilities.
4. The price of a demolition permit. If needed, the customer must secure a demolition
permit before deconstruction work can be initiated.
5. The cost of demolition work is included in this bid. Areas of work will be left broom clean
and free of debris by Better Futures Minnesota.
ENVIROMENTAL AND ECONOMIC IMPACT OF OUR WORK
Better Futures’ deconstruction methods will divert a significant amount of materials from the
landfill. In addition, this project will provide much-needed employment for up to 5 men who
are committed to pursuing a better life. Wages paid on this job will enable the men to support
their families and further develop marketable skills.
QUALITY WORK STANDARDS
Insurance documents provided on request. All work is guaranteed and will be performed to the
specifications and standards outlined in this agreement. Better Futures is a safety-first
organization and conforms to OSHA job site standards.
SITE CONDITIONS
We will maintain a safe jobsite. The Better Futures safety manual and appropriate safety
equipment will always be on site. All workers will wear uniforms, hard hats, safety vests, safety
glasses, and steel toe boots with steel inserts at all times.
CHANGE ORDERS
Any change orders must be in writing and signed by authorized personnel prior to execution of
the change.
Customer Date Better Futures Minnesota Date
Please provide billing information:
Contact Name
Address Phone
Thank you for the opportunity to bid on this project.
Please see below for important terms and conditions
104
Item 8.
4
1. Services. Contractor shall provide the services specified in the “Scope of Services”
described on the face of this agreement which services may be referred to herein as the “Services”
or the “Project.” Any change in the Services after this Agreement has been signed will be effective
only if described in a written change order signed by Client and Contractor.
2. Term. The Services to be provided under this Agreement shall begin on the Start
Date and be completed no later than the Completion Date set forth on page 1 of this Agreement
(the “Completion Date”). Contractor shall be entitled to an extension of time for all causes beyond
the Contractor’s control, including changes to the Project ordered by the Client, labor disputes,
fire, and unusual delay in deliveries, abnormal weather conditions, or unavoidable casualties.
3. Compensation. Client must pay Contractor the amount stated on the face of this
agreement, (the “Contract Sum”), at the times stated on the face of this agreement.
4. Right to Stop Work. If Client fails to make payment when due, Contractor shall
have the right to stop performance of the Project until Contractor has been paid all amounts due it,
in which case a Change Order shall be issued to increase the Contract Sum and extend the
Completion Date as compensation to Contractor for the costs (including reasonable markup for
overhead and profit) and delays attributable to the stoppage of the Project.
5. Relationship of Parties. Contractor and each of its employees and agents are at all
times performing as an independent contractor and not as an employee of Client.
6. Subcontractors. Contractor may in its discretion engage subcontractors to perform
some or all of the Services, provided that each subcontractor will be bound by the terms of this
Agreement, and Contractor assumes responsibility for the actions and omissions of the
subcontractor
7. Licenses, Permits, Fees and Assessments. Client shall obtain at its sole cost and
expense such licenses, permits and approvals as may be required by law for the performance of
the Services required by this Agreement. Client shall have the sole obligation to pay for any fees,
assessments and taxes, plus applicable penalties and interest, which may be imposed by law and
arise from or are necessary for Contractor’s performance of the Services required by this
Agreement, and shall indemnify, defend and hold harmless Contractor against any such fees,
assessments, taxes, penalties or interest levied, assessed or imposed against Contractor hereunder.
8. Asbestos and Other Hazardous Materials. Client acknowledges that Contractor is
not qualified or licensed to identify, remove, or abate hazardous materials. Client represents that
to the best of its knowledge, there is no asbestos or other hazardous materials to which Contractor
or its employees or agents will be exposed in performing the Services at the Client’s work site. In
the event that provision of the Services are likely to expose Contractor or its employees or agents
to any such hazardous materials, Contractor may at its option elect to terminate this Agreement
immediately upon written notice to Client.
9. Equipment and Supplies. Contractor agrees to furnish all equipment, materials,
labor and supplies necessary to perform work to be completed by Contractor under this Agreement.
105
Item 8.
5
10. Condition of Work Site. Contractor shall at the end of each work day establish an
orderly work area, keeping the work area free from accumulation of waste materials. Upon
completion of the work, Contractor shall remove all of the Contractor’s equipment and surplus
materials.
11. Waste. Unless otherwise specified on the face of this agreement, Client will be
solely responsible for the proper disposal of waste resulting from the Services, in compliance with
all federal, state, county, city, and municipal laws, orders, ordinances, rules and regulations. Client
shall pay all costs associated with disposal of such waste.
12. Insurance. Contractor shall procure and maintain workers’ compensation insurance
as required by law and commercial general liability in reasonable amounts.
13. Claims for Concealed or Unknown Conditions. If conditions are encountered at the
Project which are concealed physical conditions which differ materially from those indicated in
the bid or unknown physical conditions of an unusual nature, which differ materially from those
ordinarily found to exist and generally recognized as inherent in activities of the character provided
for in the Agreement, and if such conditions cause an increase in the Contractor’s cost of, or time
required for, performance, then there shall be an equitable adjustment in the compensation paid to
Contractor and the Completion Date.
14. Termination. This Agreement may be terminated at any time under the following
circumstances:
(a) In the event of a breach of any material provision of this Agreement, on 10
days’ written notice by the non-breaching party to the other party, but only if such breach
is not cured within 10 days after such notice is given. The notice shall specify the nature of
the breach.
(b) By either party without the requirement of notice if a petition for relief under
the laws of bankruptcy is filed by or against the other party, the other party makes an
assignment for the benefit of creditors, or the other party is the subject of the appointment
of a receiver, and such petition, assignment or appointment is not dismissed or vacated
within thirty days.
15. Effect of Termination or Expiration. In the event this Agreement is terminated for
any reason, Contractor shall be entitled to compensation for its services based on the Project’s
percentage of completion, and for the cost of materials that were utilized through the termination
date.
16. Assignment. Neither party shall assign the rights nor delegate the duties arising
hereunder, whether by operation of law or otherwise, without the prior written consent of the other.
Any attempted assignment or delegation without such prior written consent shall be null and void.
17. Force Majeure. Neither party shall be liable, nor be deemed to be in default
hereunder, for any delay or failure in performance, or interruption of services, resulting directly or
indirectly from acts beyond the control of such party, including but not limited to acts of God,
106
Item 8.
6
labor disputes, acts of a public enemy, accidents, acts of war, governmental regulations, equipment
breakdown, or any cause beyond the control of the parties hereto.
18. Promotional Displays and Photographs: Client hereby grants Contractor the right
to post the Contractor’s promotional sign on Client’s property during the time of construction
and to allow the Contractor to photograph the Work and to use such photographs in Contractor’s
promotions.
19. NOTICE TO MINNESOTA OWNERS OF LIEN RIGHTS: ANY PERSON
OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT
TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT
PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. UNDER
MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED
LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT
THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS
DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE
IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS
WHO SUPPLIED ANY LABOR OR MATERIALS FOR THE IMPROVEMENT AND
WHO GAVE YOU TIMELY NOTICE.
20. Entire Agreement. This Agreement, including all Exhibits, constitutes the entire
Agreement between the parties with respect to the subject matter hereof and supersedes all prior
agreements and understandings between the parties, whether written or oral. This Agreement does
not confer any rights or remedies upon any person or entity not a party hereto.
21. Amendment. No amendment or modification to this Agreement will be effective
unless it is in writing and signed by duly authorized representatives of both parties.
22. Notices. Whenever notice is required or permitted to be given to a party under this
Agreement, such notice must given in writing and sent by certified mail, postage prepaid, to the
appropriate party at the address set forth on page 1 of this Agreement.
107
Item 8.
Better Futures Minnesota
Date: March 20, 2024
Bid Proposal for:
Columbia Heights
Start Date:
TBD
Completion Date:
TBD
BFM Contact:
Quinn Jenkins 651.797.8746
Alex Baldwin 443.478.0717
Project Site:
3851 Central Ave
Minneapolis, MN
55412
Bid Submitted to:
Mitch Forney
mforney@columbiaheightsmn.gov
Bid Price for a Partial Deconstruction/ Demo: $11,657 50% of which is due with this signed
agreement. Final payment to Better Futures is due within 30 days of project completion.
Better Futures Minnesota is a 501c3 Non-Profit Social Enterprise and the customer is eligible to
claim all materials harvested for re-use as a tax-deductible donation. For any donation surpassing
$5,000 in value the customer is required by the IRS to secure an independent appraisal.
The appraiser’s fee is not included in this bid price nor is the appraisal part of this
agreement.
Why Throwaway a House?
o Every ton of building material buried in landfills emits 1.35 metric tons of carbon dioxide
(CO2).
o Material reuse and the method of deconstruction generates net zero emissions of CO2.
o The impact of Better Futures’ building material stewardship work in 2020 was equal to
taking 1200 cars of the road for a year. 108
Item 8.
2
This Bid is valid for twenty business days.
The scope of work includes the following:
Better Futures Minnesota’s deconstruction team will harvest the reusable and recyclable
materials from the property. Items to be extracted are accordion style room dividers
with tracks, wooden stand alone cabinets, doors.
This bid price includes the following items:
1. A supervisor and workers for deconstruction and reclamation of most re-usable and
recyclable materials. The crew for this project will consist of 1 Foreman and 4 workers.
All workers are OSHA-10 certified and have completed basic deconstruction training.
2. Deconstruction tools and equipment, onsite portable toilet, dumpster for recycling (as
applicable). Transport of all harvested and reclaimed materials from the job-site.
3. A final materials list documenting all the items harvested for reuse and donated to Better
Futures Minnesota. If an appraisal is secured, the value of the materials donated will be
based on the actual number and type of materials harvested over the course of the project.
The appraiser will use the final harvest list to produce a formal appraisal. This formal
appraisal is used to support a tax deduction.
4. The appropriate IRS form will be sent to the customer upon receipt of the final payment
to Better Futures.
5. The environmental benefits/impact of this project will be documented and presented to
the customer. For this environmental report, the weight and disposition receipts of the
remaining foundation and debris removal will need to be provided to BFM.
6. BFM plans to be on site for (5) workdays. Work to be performed between the hours of
8:00 am and 4:00 pm.
ITEMS AND TASKS NOT INCLUDED
This bid does not include:
1. The cost for MSW handling (trash), hazardous material handling (asbestos, paint, oil, etc.),
relocation (basic electric and gas disconnects are free through the utility company that provides
the service to the property), capping of wells, removal of septic tanks, a survey, bonds, testing,
restoration, street patching, MDH submittals, soil corrections, traffic control, dust control and or
winter conditions, unless otherwise stated above.
109
Item 8.
3
2. This bid does not include the cost of testing for and removing hazardous materials. The
customer is responsible for completing this work and sharing appropriate documentation with
Better Futures before deconstruction work can begin.
3. The cost of disconnecting all utilities.
4. The price of a demolition permit. If needed, the customer must secure a demolition
permit before deconstruction work can be initiated.
5. The cost of demolition work is included in this bid. Areas of work will be left broom clean
and free of debris by Better Futures Minnesota.
ENVIROMENTAL AND ECONOMIC IMPACT OF OUR WORK
Better Futures’ deconstruction methods will divert a significant amount of materials from the
landfill. In addition, this project will provide much-needed employment for up to 5 men who
are committed to pursuing a better life. Wages paid on this job will enable the men to support
their families and further develop marketable skills.
QUALITY WORK STANDARDS
Insurance documents provided on request. All work is guaranteed and will be performed to the
specifications and standards outlined in this agreement. Better Futures is a safety-first
organization and conforms to OSHA job site standards.
SITE CONDITIONS
We will maintain a safe jobsite. The Better Futures safety manual and appropriate safety
equipment will always be on site. All workers will wear uniforms, hard hats, safety vests, safety
glasses, and steel toe boots with steel inserts at all times.
CHANGE ORDERS
Any change orders must be in writing and signed by authorized personnel prior to execution of
the change.
Customer Date Better Futures Minnesota Date
Please provide billing information:
Contact Name
Address Phone
Thank you for the opportunity to bid on this project.
Please see below for important terms and conditions
110
Item 8.
4
1. Services. Contractor shall provide the services specified in the “Scope of Services”
described on the face of this agreement which services may be referred to herein as the “Services”
or the “Project.” Any change in the Services after this Agreement has been signed will be effective
only if described in a written change order signed by Client and Contractor.
2. Term. The Services to be provided under this Agreement shall begin on the Start
Date and be completed no later than the Completion Date set forth on page 1 of this Agreement
(the “Completion Date”). Contractor shall be entitled to an extension of time for all causes beyond
the Contractor’s control, including changes to the Project ordered by the Client, labor disputes,
fire, and unusual delay in deliveries, abnormal weather conditions, or unavoidable casualties.
3. Compensation. Client must pay Contractor the amount stated on the face of this
agreement, (the “Contract Sum”), at the times stated on the face of this agreement.
4. Right to Stop Work. If Client fails to make payment when due, Contractor shall
have the right to stop performance of the Project until Contractor has been paid all amounts due it,
in which case a Change Order shall be issued to increase the Contract Sum and extend the
Completion Date as compensation to Contractor for the costs (including reasonable markup for
overhead and profit) and delays attributable to the stoppage of the Project.
5. Relationship of Parties. Contractor and each of its employees and agents are at all
times performing as an independent contractor and not as an employee of Client.
6. Subcontractors. Contractor may in its discretion engage subcontractors to perform
some or all of the Services, provided that each subcontractor will be bound by the terms of this
Agreement, and Contractor assumes responsibility for the actions and omissions of the
subcontractor
7. Licenses, Permits, Fees and Assessments. Client shall obtain at its sole cost and
expense such licenses, permits and approvals as may be required by law for the performance of
the Services required by this Agreement. Client shall have the sole obligation to pay for any fees,
assessments and taxes, plus applicable penalties and interest, which may be imposed by law and
arise from or are necessary for Contractor’s performance of the Services required by this
Agreement, and shall indemnify, defend and hold harmless Contractor against any such fees,
assessments, taxes, penalties or interest levied, assessed or imposed against Contractor hereunder.
8. Asbestos and Other Hazardous Materials. Client acknowledges that Contractor is
not qualified or licensed to identify, remove, or abate hazardous materials. Client represents that
to the best of its knowledge, there is no asbestos or other hazardous materials to which Contractor
or its employees or agents will be exposed in performing the Services at the Client’s work site. In
the event that provision of the Services are likely to expose Contractor or its employees or agents
to any such hazardous materials, Contractor may at its option elect to terminate this Agreement
immediately upon written notice to Client.
9. Equipment and Supplies. Contractor agrees to furnish all equipment, materials,
labor and supplies necessary to perform work to be completed by Contractor under this Agreement.
111
Item 8.
5
10. Condition of Work Site. Contractor shall at the end of each work day establish an
orderly work area, keeping the work area free from accumulation of waste materials. Upon
completion of the work, Contractor shall remove all of the Contractor’s equipment and surplus
materials.
11. Waste. Unless otherwise specified on the face of this agreement, Client will be
solely responsible for the proper disposal of waste resulting from the Services, in compliance with
all federal, state, county, city, and municipal laws, orders, ordinances, rules and regulations. Client
shall pay all costs associated with disposal of such waste.
12. Insurance. Contractor shall procure and maintain workers’ compensation insurance
as required by law and commercial general liability in reasonable amounts.
13. Claims for Concealed or Unknown Conditions. If conditions are encountered at the
Project which are concealed physical conditions which differ materially from those indicated in
the bid or unknown physical conditions of an unusual nature, which differ materially from those
ordinarily found to exist and generally recognized as inherent in activities of the character provided
for in the Agreement, and if such conditions cause an increase in the Contractor’s cost of, or time
required for, performance, then there shall be an equitable adjustment in the compensation paid to
Contractor and the Completion Date.
14. Termination. This Agreement may be terminated at any time under the following
circumstances:
(a) In the event of a breach of any material provision of this Agreement, on 10
days’ written notice by the non-breaching party to the other party, but only if such breach
is not cured within 10 days after such notice is given. The notice shall specify the nature of
the breach.
(b) By either party without the requirement of notice if a petition for relief under
the laws of bankruptcy is filed by or against the other party, the other party makes an
assignment for the benefit of creditors, or the other party is the subject of the appointment
of a receiver, and such petition, assignment or appointment is not dismissed or vacated
within thirty days.
15. Effect of Termination or Expiration. In the event this Agreement is terminated for
any reason, Contractor shall be entitled to compensation for its services based on the Project’s
percentage of completion, and for the cost of materials that were utilized through the termination
date.
16. Assignment. Neither party shall assign the rights nor delegate the duties arising
hereunder, whether by operation of law or otherwise, without the prior written consent of the other.
Any attempted assignment or delegation without such prior written consent shall be null and void.
17. Force Majeure. Neither party shall be liable, nor be deemed to be in default
hereunder, for any delay or failure in performance, or interruption of services, resulting directly or
indirectly from acts beyond the control of such party, including but not limited to acts of God,
112
Item 8.
6
labor disputes, acts of a public enemy, accidents, acts of war, governmental regulations, equipment
breakdown, or any cause beyond the control of the parties hereto.
18. Promotional Displays and Photographs: Client hereby grants Contractor the right
to post the Contractor’s promotional sign on Client’s property during the time of construction
and to allow the Contractor to photograph the Work and to use such photographs in Contractor’s
promotions.
19. NOTICE TO MINNESOTA OWNERS OF LIEN RIGHTS: ANY PERSON
OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT
TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT
PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. UNDER
MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED
LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT
THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS
DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE
IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS
WHO SUPPLIED ANY LABOR OR MATERIALS FOR THE IMPROVEMENT AND
WHO GAVE YOU TIMELY NOTICE.
20. Entire Agreement. This Agreement, including all Exhibits, constitutes the entire
Agreement between the parties with respect to the subject matter hereof and supersedes all prior
agreements and understandings between the parties, whether written or oral. This Agreement does
not confer any rights or remedies upon any person or entity not a party hereto.
21. Amendment. No amendment or modification to this Agreement will be effective
unless it is in writing and signed by duly authorized representatives of both parties.
22. Notices. Whenever notice is required or permitted to be given to a party under this
Agreement, such notice must given in writing and sent by certified mail, postage prepaid, to the
appropriate party at the address set forth on page 1 of this Agreement.
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Item 8.
Year Built: Sq ft.:
# of Stories: 2 Property ID#:
DESCRIPTION OF ITEM Mfg Name Model #Serial #Dimension/Size
WxHxD QTY UNIT WEIGHT TOTAL
WEIGHT VALUE
1 Exterior 1 ea 0.00
2 Pavers (about half in good shape)16x16 50 ea 0.00
3 Shed - as is? Doors don't slide well 1 ea 0.00
4 Garage 1 ea 0.00
5 1x8s, 2x4s, 2x6s 1 ea 0.00
6 footprint 21x19-3 1 ea 0.00
7 Top Floor 1 ea 0.00
8 Window 34x36 1 ea 0.00
9 Vanity (trashed) top & sink are in good shape 49x36x20 1 ea 0.00
10 Mirror/medicine chest 16x26 1 ea 0.00
11 Window 30x44 2 ea 0.00
12 Kitchen window 35x36 1 ea 0.00
13 Windows 27x36 2 ea 0.00
14 Windows 35x45 7 ea 0.00
15 Windows 28x53 3 ea 0.00
16 Window 22x44 1 ea 0.00
17 Entry door -solid, no hardware 36x79 1 ea 0.00
18 3-mirror medicine chest 36x29 1 ea 0.00
19 railings - wood 35 lin ft 0.00
20 1 ea 0.00
21 1 ea 0.00
22 1 ea 0.00
23 Throughout 1 ea 0.00
24 Baseboard heaters - salvage metal - estimated 140 lin ft 0.00
25 Copper - estimated 1 ea 0.00
26 Ceiling tiles - estimated 2x4ft 1000 sq.ft.0.00
27 1 ea 0.00
28 1 ea 0.00
Client Name: City of Columbia Heights - Mitch Forney
Better Futures Minnesota
Job:
Address: 3853 Central Ave. NE, Columbia Heights, MN 55421
E-Mail: mforney@columbiaheightsmn.gov
Phone: 763-706-3674
Preliminary Materials List
Full garage tear-down, shed removal - see narrative
Notes: Partial, many new double-hung windows & copper
Date: 3-13-24
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Item 8.
Better Futures Minnesota
Date: March 20, 2024
Bid Proposal for:
Columbia Heights
Start Date:
TBD
Completion Date:
TBD
BFM Contact:
Quinn Jenkins 651.797.8746
Alex Baldwin 443.478.0717
Project Site:
3853 Central Ave
Minneapolis, MN
55412
Bid Submitted to:
Mitch Forney
mforney@columbiaheightsmn.gov
Bid Price for a Partial Deconstruction/ Demo: $11,657 50% of which is due with this signed
agreement. Final payment to Better Futures is due within 30 days of project completion.
Better Futures Minnesota is a 501c3 Non-Profit Social Enterprise and the customer is eligible to
claim all materials harvested for re-use as a tax-deductible donation. For any donation surpassing
$5,000 in value the customer is required by the IRS to secure an independent appraisal.
The appraiser’s fee is not included in this bid price nor is the appraisal part of this
agreement.
Why Throwaway a House?
o Every ton of building material buried in landfills emits 1.35 metric tons of carbon dioxide
(CO2).
o Material reuse and the method of deconstruction generates net zero emissions of CO2.
o The impact of Better Futures’ building material stewardship work in 2020 was equal to
taking 1200 cars of the road for a year.
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Item 8.
2
This Bid is valid for twenty business days.
The scope of work includes the following:
Better Futures Minnesota’s deconstruction team will harvest the reusable and recyclable
materials from the property. Items to be extracted are accordion style room dividers
with tracks, wooden stand alone cabinets, doors.
This bid price includes the following items:
1. A supervisor and workers for deconstruction and reclamation of most re-usable and
recyclable materials. The crew for this project will consist of 1 Foreman and 4 workers.
All workers are OSHA-10 certified and have completed basic deconstruction training.
2. Deconstruction tools and equipment, onsite portable toilet, dumpster for recycling (as
applicable). Transport of all harvested and reclaimed materials from the job-site.
3. A final materials list documenting all the items harvested for reuse and donated to Better
Futures Minnesota. If an appraisal is secured, the value of the materials donated will be
based on the actual number and type of materials harvested over the course of the project.
The appraiser will use the final harvest list to produce a formal appraisal. This formal
appraisal is used to support a tax deduction.
4. The appropriate IRS form will be sent to the customer upon receipt of the final payment
to Better Futures.
5. The environmental benefits/impact of this project will be documented and presented to
the customer. For this environmental report, the weight and disposition receipts of the
remaining foundation and debris removal will need to be provided to BFM.
6. BFM plans to be on site for (5) workdays. Work to be performed between the hours of
8:00 am and 4:00 pm.
ITEMS AND TASKS NOT INCLUDED
This bid does not include:
1. The cost for MSW handling (trash), hazardous material handling (asbestos, paint, oil, etc.),
relocation (basic electric and gas disconnects are free through the utility company that provides
the service to the property), capping of wells, removal of septic tanks, a survey, bonds, testing,
restoration, street patching, MDH submittals, soil corrections, traffic control, dust control and or
winter conditions, unless otherwise stated above.
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Item 8.
3
2. This bid does not include the cost of testing for and removing hazardous materials. The
customer is responsible for completing this work and sharing appropriate documentation with
Better Futures before deconstruction work can begin.
3. The cost of disconnecting all utilities.
4. The price of a demolition permit. If needed, the customer must secure a demolition
permit before deconstruction work can be initiated.
5. The cost of demolition work is included in this bid. Areas of work will be left broom clean
and free of debris by Better Futures Minnesota.
ENVIROMENTAL AND ECONOMIC IMPACT OF OUR WORK
Better Futures’ deconstruction methods will divert a significant amount of materials from the
landfill. In addition, this project will provide much-needed employment for up to 5 men who
are committed to pursuing a better life. Wages paid on this job will enable the men to support
their families and further develop marketable skills.
QUALITY WORK STANDARDS
Insurance documents provided on request. All work is guaranteed and will be performed to the
specifications and standards outlined in this agreement. Better Futures is a safety-first
organization and conforms to OSHA job site standards.
SITE CONDITIONS
We will maintain a safe jobsite. The Better Futures safety manual and appropriate safety
equipment will always be on site. All workers will wear uniforms, hard hats, safety vests, safety
glasses, and steel toe boots with steel inserts at all times.
CHANGE ORDERS
Any change orders must be in writing and signed by authorized personnel prior to execution of
the change.
Customer Date Better Futures Minnesota Date
Please provide billing information:
Contact Name
Address Phone
Thank you for the opportunity to bid on this project.
Please see below for important terms and conditions
117
Item 8.
4
1. Services. Contractor shall provide the services specified in the “Scope of Services”
described on the face of this agreement which services may be referred to herein as the “Services”
or the “Project.” Any change in the Services after this Agreement has been signed will be effective
only if described in a written change order signed by Client and Contractor.
2. Term. The Services to be provided under this Agreement shall begin on the Start
Date and be completed no later than the Completion Date set forth on page 1 of this Agreement
(the “Completion Date”). Contractor shall be entitled to an extension of time for all causes beyond
the Contractor’s control, including changes to the Project ordered by the Client, labor disputes,
fire, and unusual delay in deliveries, abnormal weather conditions, or unavoidable casualties.
3. Compensation. Client must pay Contractor the amount stated on the face of this
agreement, (the “Contract Sum”), at the times stated on the face of this agreement.
4. Right to Stop Work. If Client fails to make payment when due, Contractor shall
have the right to stop performance of the Project until Contractor has been paid all amounts due it,
in which case a Change Order shall be issued to increase the Contract Sum and extend the
Completion Date as compensation to Contractor for the costs (including reasonable markup for
overhead and profit) and delays attributable to the stoppage of the Project.
5. Relationship of Parties. Contractor and each of its employees and agents are at all
times performing as an independent contractor and not as an employee of Client.
6. Subcontractors. Contractor may in its discretion engage subcontractors to perform
some or all of the Services, provided that each subcontractor will be bound by the terms of this
Agreement, and Contractor assumes responsibility for the actions and omissions of the
subcontractor
7. Licenses, Permits, Fees and Assessments. Client shall obtain at its sole cost and
expense such licenses, permits and approvals as may be required by law for the performance of
the Services required by this Agreement. Client shall have the sole obligation to pay for any fees,
assessments and taxes, plus applicable penalties and interest, which may be imposed by law and
arise from or are necessary for Contractor’s performance of the Services required by this
Agreement, and shall indemnify, defend and hold harmless Contractor against any such fees,
assessments, taxes, penalties or interest levied, assessed or imposed against Contractor hereunder.
8. Asbestos and Other Hazardous Materials. Client acknowledges that Contractor is
not qualified or licensed to identify, remove, or abate hazardous materials. Client represents that
to the best of its knowledge, there is no asbestos or other hazardous materials to which Contractor
or its employees or agents will be exposed in performing the Services at the Client’s work site. In
the event that provision of the Services are likely to expose Contractor or its employees or agents
to any such hazardous materials, Contractor may at its option elect to terminate this Agreement
immediately upon written notice to Client.
9. Equipment and Supplies. Contractor agrees to furnish all equipment, materials,
labor and supplies necessary to perform work to be completed by Contractor under this Agreement.
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Item 8.
5
10. Condition of Work Site. Contractor shall at the end of each work day establish an
orderly work area, keeping the work area free from accumulation of waste materials. Upon
completion of the work, Contractor shall remove all of the Contractor’s equipment and surplus
materials.
11. Waste. Unless otherwise specified on the face of this agreement, Client will be
solely responsible for the proper disposal of waste resulting from the Services, in compliance with
all federal, state, county, city, and municipal laws, orders, ordinances, rules and regulations. Client
shall pay all costs associated with disposal of such waste.
12. Insurance. Contractor shall procure and maintain workers’ compensation insurance
as required by law and commercial general liability in reasonable amounts.
13. Claims for Concealed or Unknown Conditions. If conditions are encountered at the
Project which are concealed physical conditions which differ materially from those indicated in
the bid or unknown physical conditions of an unusual nature, which differ materially from those
ordinarily found to exist and generally recognized as inherent in activities of the character provided
for in the Agreement, and if such conditions cause an increase in the Contractor’s cost of, or time
required for, performance, then there shall be an equitable adjustment in the compensation paid to
Contractor and the Completion Date.
14. Termination. This Agreement may be terminated at any time under the following
circumstances:
(a) In the event of a breach of any material provision of this Agreement, on 10
days’ written notice by the non-breaching party to the other party, but only if such breach
is not cured within 10 days after such notice is given. The notice shall specify the nature of
the breach.
(b) By either party without the requirement of notice if a petition for relief under
the laws of bankruptcy is filed by or against the other party, the other party makes an
assignment for the benefit of creditors, or the other party is the subject of the appointment
of a receiver, and such petition, assignment or appointment is not dismissed or vacated
within thirty days.
15. Effect of Termination or Expiration. In the event this Agreement is terminated for
any reason, Contractor shall be entitled to compensation for its services based on the Project’s
percentage of completion, and for the cost of materials that were utilized through the termination
date.
16. Assignment. Neither party shall assign the rights nor delegate the duties arising
hereunder, whether by operation of law or otherwise, without the prior written consent of the other.
Any attempted assignment or delegation without such prior written consent shall be null and void.
17. Force Majeure. Neither party shall be liable, nor be deemed to be in default
hereunder, for any delay or failure in performance, or interruption of services, resulting directly or
indirectly from acts beyond the control of such party, including but not limited to acts of God,
119
Item 8.
6
labor disputes, acts of a public enemy, accidents, acts of war, governmental regulations, equipment
breakdown, or any cause beyond the control of the parties hereto.
18. Promotional Displays and Photographs: Client hereby grants Contractor the right
to post the Contractor’s promotional sign on Client’s property during the time of construction
and to allow the Contractor to photograph the Work and to use such photographs in Contractor’s
promotions.
19. NOTICE TO MINNESOTA OWNERS OF LIEN RIGHTS: ANY PERSON
OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT
TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT
PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. UNDER
MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED
LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT
THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS
DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE
IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS
WHO SUPPLIED ANY LABOR OR MATERIALS FOR THE IMPROVEMENT AND
WHO GAVE YOU TIMELY NOTICE.
20. Entire Agreement. This Agreement, including all Exhibits, constitutes the entire
Agreement between the parties with respect to the subject matter hereof and supersedes all prior
agreements and understandings between the parties, whether written or oral. This Agreement does
not confer any rights or remedies upon any person or entity not a party hereto.
21. Amendment. No amendment or modification to this Agreement will be effective
unless it is in writing and signed by duly authorized representatives of both parties.
22. Notices. Whenever notice is required or permitted to be given to a party under this
Agreement, such notice must given in writing and sent by certified mail, postage prepaid, to the
appropriate party at the address set forth on page 1 of this Agreement.
120
Item 8.
Year Built: 1910?Sq ft.: 1,300?
# of Stories: 2 Property ID#:
DESCRIPTION OF ITEM Mfg Name Model #Serial #Dimension/Size
WxHxD QTY UNIT WEIGHT TOTAL
WEIGHT VALUE
1 Den 1 ea 0.00
2 T&G paneling 9&5" pine?1 ea 0.00
3 12x13 ceiling, walls 12x8 x 2?1 ea 0.00
4 HW flooring worn 3" pine 12x13 1 ea 0.00
5 HW flooring 2.25" oak 13x11 1 ea 0.00
6 French doors - nice glass 30x79.5 2 ea 0.00
7 Kitchen area 1 ea 0.00
8 Door to bathroom - hollow core?36x80 1 ea 0.00
9 Door - solid core 30x78 1 ea 0.00
10 Flooring 9x13 1 ea 0.00
11 Light fixtures throughout 10"8 ea 0.00
12 Living Room/Dining Room combo 1 ea 0.00
13 Glass door to front porch - vintage 34x83.25 1 ea 0.00
14 Flooring LR/DR 13x23, 2" oak?1 ea 0.00
15 Window (one screen ripped) DH 27x61 2 ea 0.00
16 Trim - baseboards and around windows 13x13 + 13x9 1 ea 0.00
17 Banister rail 3 ft 1 ea 0.00
18 Spindles 24"1 ea 0.00
19 newel post - vintage 2 ft 10" 6x6 1 ea 0.00
20 Fixed windows, to front porch 20x30 3 ea 0.00
21 Bedrooms 1 ea 0.00
22 Window DH 27x57 4 ea 0.00
23 Door 29.5x78 1 ea 0.00
24 Door 30x79.25 1 ea 0.00
25 Flooring 9-5x12, 9-4x21, 10-3x13-3 1 ea 0.00
26 Door with combo lock in knob 30x78 1 ea 0.00
27 Misc 1 ea 0.00
28 Ceiling fan in room next to den see photo 1 ea 0.00
29 Copper plumbing 1 ea 0.00
30 Back exterior door (take or exclude?)36x79 1 ea 0.00
31 Fencing at 3853 (treated, see tag*)1 ea 0.00
32 5" wide 6 ft tall 1/2" boards 168 lin ft 0.00
Preliminary Materials List
Board up any window openings per fire dept which will use for burn practice
needs done by end of April 2024, haz mat has been done
Notes: Partial, plus do not leave anything open
Date: 3-12-24
Client Name: City of Columbia Heights - Mitch Forney
Better Futures Minnesota
Job:
Address: 3853 Central Ave. NE, Columbia Heights, MN 55421
E-Mail: mforney@columbiaheightsmn.gov
Phone: 763-706-3674
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Item 8.
33 2x4s in back of fence boards 1 ea 0.00
34 Posts 4x4x68"28 ea 0.00
35 Posts 5x5x6ft 2 ea 0.00
36 Deck 1 ea 0.00
37 Lumber 16 x 11-8 (treated, see tag*)1 ea 0.00
38 Ramp boards - 4ft 39.5 lin ft 0.00
39 Firewood 1 ea 0.00
40 1 ea 0.00
41 *WeatherShield Premium Wood Products 1 ea 0.00
42 Micronized Copper Azole 1 ea 0.00
43 (site verify, found tags on various boards)1 ea 0.00
44 1 ea 0.00
45 Retaining wall blocks front of property?1 ea 0.00
46 Landscape rock around foundation?1 ea 0.00
47 1 ea 0.00
48 1 ea 0.00
49 1 ea 0.00
122
Item 8.