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HomeMy WebLinkAbout10-02-2023 City Council Work Session Packet CITY COUNCIL WORK SESSION Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs Interim City Manager Kevin Hansen City Hall—Shared Vision Room, 3989 Central Ave NE Monday, October 02, 2023 6:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, or by Microsoft Teams Meeting with Meeting ID 278 254 427 462 and passcode pfepBS. For questions please call the Administration Department at 763-706-3610. CALL TO ORDER/ROLL CALL WORK SESSION ITEMS 1. 3988 Central Avenue NE Sanitary Sewer Line Repair. (10 Minutes) 2. 2024 Budget Presentations by Division (2.5 – 3 Hours). Fire Recreation Police Library I/T Community Development 3. School Resource Officer Contract Discussion. (20 Minutes) 4. Council Corner. (10 Minutes) ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 1 ITEM: 3988 Central Avenue NE Sanitary Sewer Line Repair. DEPARTMENT: Public Works BY/DATE: Sulmaan Khan / September 26, 2023 CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below) _Healthy and Safe Community _Equitable, Diverse, Inclusive, and Friendly _Trusted and Engaged Leadership _Thriving and Vibrant Destination Community X Strong Infrastructure and Public Services _Sustainable BACKGROUND: The City contracted with Hydro-Klean to complete our 2023 sanitary sewer lining project. Hydro-Klean lined the City’s sanitary sewer pipes on Central Avenue between 37 th Avenue and 43rd Avenue and on 40th Avenue between University Avenue and Central Avenue, completing the work in June 2023. The pipe lining project consists of cleaning and televising the existing pipe and then installing a cured-in-place liner on the interior of the sanitary sewer pipes. This is followed by cutting out the installed liner in front of each service line that connects to the sanitary sewer main pipe, based on their televising record. As part of the contract, Hydro-Klean is then required to provide a post-televising record of the completed work. Cut out of the service line to 3988 Central Avenue was missed by Hydro-Klean, which City staff did not know about. Towards the end of July 2023, one of the property owners of 3988 Central Avenue contacted the City’s Public Works Utilities group to report a sanitary sewer backup. In response to the property owner, Utility Department staff first verified that the main line sewer was not plugged and then televised the mainline sanitary sewer. After televising the main sewer line, Utilities staff indicated that there were six cutouts that were observed and this was correlating with six properties on the lateral sewer line. Based on this, staff had informed the property owner of 3988 Central Avenue that their sewer line connection seemed to be open. The property owner then had their private sewer line televised. The televising contractor informed the property owner that their sewer line seemed to be collapsed. The property owner hired a plumbing contractor to make repairs. The work included excavating through the sidewalk in front of their property in order to get down to the private sanitary sewer line and replace the portion of the pipe that was believed to be collapsed. After excavating down to the sewer line, it was discovered that the sanitary sewer backup was due to the service line not being cutout as part of the sanitary sewer lining project. SUMMARY OF CURRENT STATUS: Utilities staff was unaware that two of the service lines belonged to one property and there was a seventh line that was still capped which belonged to 3988 Central Avenue. Staff CITY COUNCIL WORK SESSION MEETING AGENDA SECTION WORK SESSION ITEM MEETING DATE OCTOBER 2ND, 2023 2 Item 1. City of Columbia Heights - Council Letter Page 2 was under the impression that the line that had not been cutout was for an abandoned line that was no longer in service. On August 30th, 2023, City staff including Aaron Chirpich, Jim Hoeft, and Sulmaan Khan met with the property owner of 3988 Central Avenue to discuss the situation. After discussing and consulting with the City Attorney, the City agreed that it had a shared culpability (with Hydro-Klean) in the matter due to providing incorrect information about the private service line. Staff recommends reimbursing the costs associated with the sewer repair work amounting to $32,260, and negotiating with the Hydro-Clean for the cost of the work. STAFF RECOMMENDATION: Staff recommends reimbursing the property owner at 3988 Central Avenue for costs related to the sanitary sewer service repair in the amount of $32,260. RECOMMENDED MOTION(S): MOTION: Move to issue payment to 3988 Central Avenue NE in the amount of $32,260 for costs associated with the sanitary sewer repair. 3 Item 1. CITY COUNCIL MEETING AGENDA SECTION WORK SESSION CONSIDERATION MEETING DATE OCTOBER 2, 2023 ITEM: 2024 Budget Presentations by Division (estimated time 2.5 – 3.0 hours per evening) DEPARTMENT: Finance BY/DATE: Joseph Kloiber, Finance Director/Sept 14, 2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community X Diverse, Welcoming “Small-Town” Feel X Economic Strength X Excellent Housing/Neighborhoods X Equity and Affordability X Strong Infrastructure/Public Services X Opportunities for Play and Learning X Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: For the October and November work sessions, highlights of the departmental level budget information included within the City Manager’s 2024 Proposed Budget (available on the City website) will be presented by each respective division. The format will be a mix of oral and PowerPoint presentations, in some cases with written handouts. There will be ample opportunity throughout for council questions and comments. The planned order of these presentation is: Oct 2nd Fire Recreation Police Library I/T Community Development Nov 6th Liquor Public Works & Engineering Finance Administration ATTACHMENT(S): N/A 4 Item 2.