HomeMy WebLinkAbout05-08-2023 City Council Meeting Packet
CITY COUNCIL MEETING
Mayor
Amáda Márquez Simula
Councilmembers
Connie Buesgens
Kt Jacobs
Rachel James
Justice Spriggs
Interim City Manager
Kevin Hansen
City Hall—Council Chambers, 590 40th Ave NE
Monday, May 08, 2023
6:00 PM
AGENDA
ATTENDANCE INFORMATION FOR THE PUBLIC
Members of the public who wish to attend may do so in -person, by calling 1-312-626-6799 and
entering meeting ID 856 5504 4384 or by Zoom at https://us02web.zoom.us/j/85655044384. For
questions please call the Administration Department at 763 -706-3610.
WELCOME/CALL TO ORDER/ROLL CALL
MISSION STATEMENT
Columbia Heights is a vibrant, healthy and connected City. We are here to actively support the
community, deliver equitable services, build and strengthen connections, improve upon our past, and
uphold our successes. We strive to be better and ensure Columbia Heights is a great place for
everyone, today and in the future.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items submitted after the agenda preparation deadline.)
PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next
order of business.)
MOTION: Move to approve the Consent Agenda as presented.
1. Accept February 7, 2023 Planning Commission Meeting Minutes
MOTION: Move to accept the Planning Commission meeting minutes of February 7, 2023.
2. Approve March 6, 2023 EDA Meeting Minutes.
MOTION: Move to approve the EDA meeting minutes of March 6, 2023.
3. Approve April 3, 2023 EDA Meeting Minutes.
MOTION: Move to approve the EDA meeting minutes of April 3, 2023.
4. Approve the April 12, 2023 City Council Corner Meeting Minutes.
MOTION: Move to approve the April 12, 2023 City Council Corner meeting minutes.
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City of Columbia Heights AGENDA May 08, 2023
City Council Meeting Page 2
5. Approve the April 24, 2023 City Council Meeting Minutes.
MOTION: Move to approve the April 24, 2023 City Council meeting minutes.
6. Accept April 5, 2023 Library Board Minutes.
MOTION: Move to Accept the Library Board minutes from April 5, 2023.
7. Presentation of Body Worn Camera Audit results to City Council.
MOTION: Move to acknowledge the receipt of the Body Worn Camera audit report dated
April 12, 2023. The audit was conducted on the Columbia Heights Police Department by
Lynn Lembcke Consulting on March 3, 2023. A copy of those audit findings will become a
part of the record of this meeting.
8. Amend Library Meeting Room Usage Policy.
MOTION: Move to amend the Library Board Meeting Usage Policy.
9. Annual declaration that the City of Columbia Heights does NOT waive th e monetary
limits on the Municipal Tort Liability under Minnesota Statues, Section 466.04.
MOTION: Move to declare that the City of Columbia Heights does NOT waive the monetary
limits on municipal tort liability under Minnesota Statutes, section 466.04.
10. License Agenda.
MOTION: Move to approve the items as listed on the business license agenda for May 08,
2023 as presented.
11. Rental Occupancy Licenses for Approval.
MOTION: Move to approve the items listed for rental housing license applications for May
8, 2023, in that they have met the requirements of the Property Maintenance Code.
12. Review of Bills.
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has reviewed the enclosed list to claims paid by check and by electronic funds
transfer in the amount of $378,581.31.
PUBLIC HEARINGS
This is the public’s opportunity to speak regarding this matter. Any comments made after the public
hearing is closed will not be considered by the City Council and will not be included as part of the formal
record for this matter.
13. Second Reading of Ordinance No. 1683, Amending Chapter 3, Article 3 of the City Code
Pertaining to Boards and Commissions.
MOTION: Move to close the hearing and waive the reading of Ordinance No. 1683, there
being ample copies available to the public.
MOTION: Move approve Ordinance No. 1683, an Ordinance amending Chapter 3, Article 3
of the City Code pertaining to Boards and Commissions, and direct staff to send the
ordinance, as presented, for publication in the legal newspaper.
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City of Columbia Heights AGENDA May 08, 2023
City Council Meeting Page 3
ITEMS FOR CONSIDERATION
Ordinances and Resolutions
Bid Considerations
New Business and Reports
CITY COUNCIL AND ADMINISTRATIVE REPORTS
Report of the City Council
Report of the City Manager
COMMUNITY FORUM
The Community Forum is the public’s opportunity to address the Council regarding any matter that has
not had a public hearing earlier in the meeting.
Speakers that are in-person are asked to complete a Speaker Form and submit it to the City Clerk.
Once called to the podium, the speaker should state their name and connection to Columbia
Heights.
Speakers attending virtually should send a request to speak as well as their address and connection
to Columbia Heights to the moderator using the chat function and wait to be called on to speak.
When speaking, virtual attendees should turn their camera on.
All speakers should limit their comments to five (5) minutes and address their comments to the
Council as a whole, not to individual Council Members.
Personal attacks, threats, the use of profanity, and other disrespectful comments are prohibited.
The City Council will listen to the public comments, ask clarifying questions, and if needed, request staff
to follow up or direct the matter to be added to an upcoming agenda. Generally, the City Council will
not take official action on items raised at the Community Forum at the meeting on which they are
raised.
ADJOURNMENT
Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is
made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements.
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PLANNING COMMISSION
City Hall—Council Chambers, 590 40th Ave NE
Tuesday, February 07, 2023
6:00 PM
MINUTES
CALL TO ORDER/ROLL CALL
The meeting was called to order at 6:00 pm by Chair Sahnow.
Commissioners Present: Laurel Deneen, Stan Hoium, Tom Kaiser, Eric Sahnow, Mark Vargas, Clara
Wolfe
Commissioners Not Present: Mike Novitsky
Staff Present: Aaron Chirpich, Community Development Director; Bob Kirmis, Consultant Planner;
Alicia Howe, Administrative Assistant; Jessen Como, Ruff Love Dogs Owner; Sara Ion, City Clerk;
Anthony Courtright, City Resident; Jeffery Dobberpuhl, City Resident; Megan Dobberpuhl, City Resident
1. Election of Planning Commission Officers
Chirpich stated election of Planning Commission Officers typically occur during the first
Planning Commission meeting of the year. He noted in 2022, the election did not occur
until June which is why the terms were shorter than normal. He stated they would take
nominations for each position and if there was more than one nomination t hey would take
a roll call vote before moving to elect. He added, in order for a member to be considered
for an officer position, they must be nominated by another Planning Commission member
or nominate themselves.
Vargas nominated Sahnow as President of the Planning Commission. Wolfe agreed and
added she would like the roles to remain the same since there have only been a few
meetings.
Motion by Vargas, seconded by Wolfe to elect Sahnow as Chair of the Planning
Commission. A roll call vote was taken. All ayes of present. MOTION PASSED.
Vargas nominated Kaiser for Vice Chair of the Planning Commission.
Motion by Vargas, seconded by Sahnow to elect Kaiser as Vice Chair of the Planning
Commission. A roll call vote was taken. All ayes of present. MOTION PASSED.
Kaiser nominated Vargas as Secretary/Treasurer of the Planning Commission.
Motion by Kaiser, seconded by Hoium to elect Vargas as Secretary/Treasurer of the
Planning Commission. A roll call vote was taken. All ayes of present. MOTION PASSED.
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APPROVE MINUTES
2. Approve November 1, 2022 Planning Commission Meeting Minutes
Motion by Wolfe, seconded by Hoium to approve the Planning Commission Meeting
Minutes of November 1, 2022. All ayes of present. MOTION PASSED.
Chirpich noted they will have a new Planner with the City in the next meeting and are in
the process of hiring for that position.
PUBLIC HEARINGS
3. Zoning Ordinance Amendment and Conditional Use Permit
Kirmis stated Ruff Love, LLC, on behalf of LOC and KEA Holdings, LLC, has requested
approval of a Zoning Ordinance Amendment and Conditional Use Permit to accommodate
the establishment of dog daycare and boarding facility upon a 10,890 square foot site
located at 3801 3rd Street NE (north of 38th Avenue NE between 3rd Street NE and
University Avenue NE).
Kirmis noted the applicant plans to convert an existing 6,300 square foot industrial building
located on the site (previously occupied by “Paddle North) into a dog daycare and boarding
facility. The proposed use would occupy the entire building.
Kirmis stated the subject site is bordered on the north and south by industrial uses, on the
east by University Avenue NE and multiple family residential uses and on the west by single
and two-family dwellings.
Kirmis added the site is presently zoned I-1, Light Industrial which currently does not make
an allowance for animal kennels, dog daycare or boarding uses. As a result, the approval of
a Zoning Ordinance Amendment to allow “animal kennels” in the I -1 District (as a
conditional use) must precede action on the requested conditional use permit approval.
Kirmis noted at present, only the City’s GB, General Business District makes an allowance
for “animal kennels.” Such uses are “conditional” and therefore are subject to conditional
use permit processing.
Kirmis stated the requested Zoning Ordinance change would apply to all properties located
within I-1, Industrial zoning district. The subsequent conditional use permit application,
however, applies only to the subject site.
Kirmis mentioned if approved, the dog daycare and boarding facility will be relocated from
its current location in northeast Minneapolis. According to the applicant, the new,
Columbia Heights location will accept up to 100 dogs a day and will have a maximum six
employees on-site at one time. Except for a new dog run area on the east side of the
building, no exterior modifications to the existing site and building are proposed.
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Kirmis stated the first action is the zoning ordinance amendment. It is the opinion of Staff
that animal kennels and/or shelters can compatibly exist within I-1 Districts provided
various precautions are taken to address potential adverse impacts. He added it is common
to allow this type of use in light industrial districts.
Kirmis noted while the Zoning Ordinance presently includes several animal kennel-specific
performance standards, Staff recommends that such standards be expanded to address
potential adverse impacts in a more comprehensive manner. In this regard, Staff
researched “animal kennel” standards presently imposed by several other metropolitan
area cities. The additional standards included in the draft Zoning Ordinance Amendment
primarily reflect standards imposed by the City of New Hope which incorporate Humane
Society recommendations. Kennel size recommendations of the Association of Shelter
Veterinarians (ASV) have also been incorporated (in the amendment language).
Kirmis reviewed the modifications that are recommended by Staff:
1. The existing definition of “kennel” be expanded to provide clarity regarding the
allowance of animal daycare uses.
2. The City’s existing performance standards pertaining to animal kennels and/or
shelters be expanded to add consistency.
Kirmis noted the second part of the amendment adds animal kennels as an allowed
conditional use in the light industrial zoning district. He explained the third part of the
amendment is the addition to some conditions related to the activity. He added presently
the ordinance has a set of 4 conditions that apply to animal kennels with a number of
kennel related conditions proposed.
Kirmis reviewed the current ordinance references the need to apply for a conditional use
permit and states outdoor kennels are prohibited and says outdoor spaces related to
kennel use must be screened from neighborhood uses and indoor activities must have
sound proofing. He noted in regard to outdoor spaces Staff is recommending the space
shall be cleaned regularly so as not to create a nuisance as defined by the City Code. He
added animal waste produced within the space shall not be allowed to directly enter the
City’s storm sewer system. He stated this feedback has been received by the City Engineer
in regards to draining in the outdoor run area.
Kirmis stated the conditional use permit is specific to the site. He reviewed the conditional
use permit:
1. Access
Access to the site is proposed from the south via 38th Avenue NE. No changes related
to site access are proposed.
As shown on the submitted site plan, a row of 90-degree off-street parking stalls are
located in the southeast corner of the site, along 38th Avenue NE. In this regard, access
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to such row of parking is provided via an 80- foot-wide surmountable curb along 38th
Avenue NE.
Also, to be noted is that a loading area located at the southwest corner of the building
is likewise accessed from the south via 38th Avenue NE.
2. Off-Street Parking
Supply Requirements. The submitted site plan illustrates a total of 10 off-street parking
stalls. The Zoning Ordinance does not include a specific off-street parking supply
requirement for “animal kennels.” Rather, the Ordinance states that supply
requirements are to be determined by Staff.
In researching parking supply requirements for animal daycare/kennel uses, the most
common city standard applies an office supply standard to that area of a kennel
devoted to office use and a warehouse standard to that area of the buildin g devoted to
kennel uses.
The applicant has indicated that a maximum of six employees will be on -site at one
time. With this in mind, an off-street parking supply requirement of five stalls is
considered deficient. Staff does, however, consider the 10 spaces provided on site to
be adequate to accommodate expectant parking demand (six spaces for employees and
four spaces for customers). As a condition of conditional use permit approval, it is
recommended that a minimum of 10 off-street parking stalls be provided to
accommodate the proposed use. Appropriately, one off-street parking space on the site
has been designated as a disability stall (in accordance with the American Disability
Act).
Parking Area Setbacks. Within I-1 zoning districts, the following parking area setbacks
are imposed:
Front Yard: 20 feet Corner
Side Yard: 5 feet
Rear Yard 5 feet
The existing parking area upon the subject site extends to side (south) and rear (east)
lot lines with no setback. In this regard, the existing parking area is considered a legally
non-conforming condition as it fails to meet the City’s current parking area setback
requirements.
3. Outdoor Activities (Dog Run)
As shown on the submitted site plan, an approximate 1,300 square foot outdoor dog
run area is proposed on the east side of the building. The dog run area is considered
well-placed in terms of minimizing impacts upon residential uses in the area. The run
area abuts industrial buildings to the north and west and faces an industrial use to the
south (along 38th Avenue NE). The outdoor run area will be screened from view of
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homes located along the east side of University Avenue NE via a six-foot-high wood
panel fence. The proposed fence meets applicable requirements of Section 9.106(E)(3)
of the Zoning Ordinance pertaining to nonresidential fences.
Also, to be noted is that a significant amount of vegetation exists along the easter
boundary of the site, within the Central Avenue NE right-of-way. While technically “off-
site,” such vegetation provides additional screening of the outdoor activity area .
Kirmis added as a condition of conditional use permit approval, the property owner or
custodian of the property shall have the obligation and responsibility to prevent such
animal from committing any act which constitutes a public nuisance as provided in
Section 8.101(D) of the City Code.
4. Indoor Activities (Kennels)
The Zoning Ordinance Amendment includes several standards which apply to indoor
activities on the site. In this regard, the following requirements are recommended as
conditions of conditional use permit approval:
1. All indoor activities shall include soundproofing and odor control.
2. The kennel or shelter shall provide a minimum floor area of 48 square feet per dog
and 20 square feet per cat or any other animal boarded at any one time, exclusive
of office or storage area.
3. Air temperature within the kennel or shelter shall be maintained between 60
degrees and 80 degrees Fahrenheit.
4. Within the kennel area, wall finish materials below 48 inches in height shall be
impervious, washable materials such as sealed masonry, ceramic tile, glass board,
or fiberglass reinforced plastic (FRP) panels.
5. Floor finishes shall be sealed concrete, or another impervious surface approved by
the City.
6. Animal waste shall be immediately cleaned up with solid wastes being enclosed in a
container of sufficient construction to eliminate odors and organisms. All animal
waste shall be disposed of on a daily basis.
7. The kennel or shelter shall provide sufficient, uniformly distributed lighting to the
kennel area.
5. Business Hours
It is understood that dog daycare and boarding activities on the site will be conducted
on a 24-hour basis. Is has not however, been indicated what, if any, business hours for
customer drop-off and pick-up activities are proposed.
To ensure land use compatibility, it is recommended that customer business hours, as
deemed appropriate by the City, be established .
6. Trash
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While a loading area exists on the south side of the building, it is not clear if trash
handling equipment is to be located within the building or outside. If trash handling
equipment is to be stored outdoors, its location should be illustrated on the site plan.
Also, consistent with Ordinance requirements, exterior trash and/or recycling collection
areas on the site must be enclosed on at least three sides by an opaque screening wall
or fence no less than six feet in height. The open side of the e nclosure shall not face any
public street or the front yard of any adjacent property.
7. Licensing
As a condition of conditional use permit approval, the kennel must be appropriately
licensed in accordance with Section 5.607 of the City Code.
8. Neighborhood Notification
As required, neighborhood notification of the conditional use permit application has
been provided to property owners within 350 feet of the subject property.
Kirmis mentioned City Staff have received 3 neighborhood comments and highlighted
that a comment from the owner of property located at 3754 3rd Street NE (southwest
of the subject site) has expressed opposition to the applicant’s request. A copy of the
property owner’s letter is attached to the report.
Kirmis added they have received a letter from a property owner who asked questions
regarding the use of the property. He stated in addition, a property owner who lived
next to the applicant’s previous property sent a letter endorsing the use of the
property.
9. Staff Review
The Public Works Department, Police Department, and Fire Department have been
provided copies of the application materials.
Krimis stated Staff recommends that the Planning Commission recommend the following to
the City Council:
A. Approval of the Zoning Ordinance Amendment which makes an allowance for animal
kennels and/or shelters as a conditional use in the City’s I-1, Light Industrial District.
Approval of the Conditional Use Permit for property located at 3801 3rd Street NE (P ID# 35-
30-24-33- 0078) subject to the following conditions:
1. Outdoor storage upon the subject site shall be limited to vehicles which are
accessory to the principal use of the property (automobile repair) and awaiting
repair and/or pick-up. Vehicles which are not awaiting repair and/or pick-up on the
site are not considered an accessory to the principal use and therefore are not
allowed to be stored upon the property.
2. There shall be no storage of junk vehicles used for parts on the premises.
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3. There shall be no vehicles for sale on the property, and customers shall not buy
vehicles from the site.
4. All vehicles stored on the premises shall be currently licensed, registered and
insured.
5. The outdoor storage of vehicles within the public rights-of-way shall be prohibited.
6. All vehicles to be stored outdoors shall be located on an impervious surface.
7. In accordance with the submitted site plan dated August 29, 2022, a maximum of
79 vehicles shall be stored upon the site at one time.
8. Outdoor storage activities shall be limited to the rear yard of the site (south of the
automobile repair building).
9. All individual vehicle parking stalls within the outdoor storage area shall meet the
required dimensions outlined in Section 9.106(L) of the Zoning Ordinance, and be
delineated with pavement striping, as depicted on the submitted site plan dated
August 29, 2022.
10. Drive aisles within the outdoor storage area, as depicted on the submitted site plan
dated August 29, 2022, shall be maintained to ensure proper site circulation and
emergency vehicle access.
11. The Fire Department shall be provided a means to access the site from the south
(from 38th Place NE) in the event of emergency. This issue shall be subject to
further comment and recommendation by the Fire Department.
12. The site plan shall be modified to illustrate required off-street parking stalls (11
spaces, plus one space per service bay). Of the required spaces, one shall be
designated on the site plan and on the property as a disability parking stall.
13. All new signage shall be subject to sign permit and shall be reviewed and approved
by the City.
14. The submitted site plan shall be modified to illustrate trash handling and loading
locations.
15. All exterior lighting on the site shall comply with the preceding requirements as
provided in Section 9.106(K) of the Zoning Ordinance.
16. All required state and local codes, permits, licenses and inspections shall be met
and be in full compliance.
Wolfe asked what the distinction was between light and heavy industrial. Kirmis stated
heavy industrial refers to manufacturing project while light industrial refers to distribution.
Wolfe asked if Columbia Heights typically has more light industrial zones. Chirpich stated it
is primarily light industrial.
Wolfe asked if they adopted the change in the zoning ordinance would there still be the
requirement of the conditional use regardless of where it is applied. Chirpich agreed and
stated if there was a subsequent applicant on I-1 that came forward they would go through
the conditional use process with the Planning Commission and City Council.
Vergas asked where the conditional use permit goes when a property owner moves.
Chirpich stated the permit moves with the land and carries the title for a period of a year.
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Vergas asked if Rocky’s Gym was light industrial. Chirpich stated it was considered a limited
business district.
Vergas asked what the sprinkler system requirements would be. Chirpich mentioned the
EDA approved a significant grant for installation of fire suppressants. He added that the
City code is stricter and requires sprinkler systems for buildings over 2,000 square feet.
Hoium asked who oversees that the requirements of the conditional uses. Chirpich stated
there will be a number of permits throughout the build out but planning Staff would verify
the fence, dog run improvements and interior improvements. He added it is likely there will
be a plumbing permit and they would lean on the building official for that. He stated in
addition, the nuisance requirements would be enforced by the City.
Hoium asked if animal waste would go down the sanitary sewer. Chirpich stated they
would not and there would be floor drains for non-solids; he added the applicant could
provide more insight.
Sahnow asked if they were anticipating the same provisions being changed to the general
business district based on the I-2 conditional use. Kirmis explained that the ordinance lists
allowed uses and provides a separate section where specific standards are established. He
added no matter the zoning district, the requirements would apply. He noted existing
facilities must abide by the conditions of their original approval.
Sahnow asked if Staff found any recommendation for the level or type of soundproofing.
Chirpich stated they did not research detailed information. Ruff Love Dogs Owner, Jessen
Como stated the goal is to keep the dogs calm and quiet and have a staff attending to each
dog. He stated they have not had sound proofing in place in the past and did not have
complaints about it. He added if a dog is barking consistently they speak with the owner
about it not being the right fit; in addition they have high requirements for dogs they
board.
Hoium asked how waste would be managed. Mr. Como stated all waste is put into
compostable bags that go into the garbage each night. He added that urine and extra
waste is sprayed down with OdoBan. He mentioned they have been in business for 13
years and desire to work with the community and do not want to be a nuisance.
Deneen asked if their current location is in a residential area. Mr. Como stated it is the
same layout as the Columbia Heights building.
Wolfe asked what Mr. Como anticipated for traffic. Mr. Como stated he currently has 5
parking spots and is rarely full and does not anticipate much disturbance to the residents in
the area.
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Deneen asked if the facility allows for more dogs. Mr. Como stated it allows for a few more.
Sahnow asked what the business hours would be for pick up and drop off. Mr. Como noted
it would be 6:30 am to 8 pm Monday through Friday and 9 am to 5 pm on the weekends.
Sahnow opened the public hearing.
Jeffery Dobberpuhl, City Resident stated he lives within 350 feet of the zoned location. He
asked if the businesses was call Ruff Love Dogs LLC. Mr. Como confirmed. Mr. Dobberpuhl
stated it was not a valid business in the state of Minnesota since they have been inactive
administratively since 2015. He asked if the application could be legally submitted. He
questioned if they would be able to follow simple rules if they were not registered.
Mr. Dobberpuhl noted he objects having the business put in. He added after reviewing the
information from the League of Minnesota Cities, if there are zoning changes, they need to
make specific legal factual findings regarding public health, safety, morals and general
welfare. He mentioned he researched the minimal decibel levels for kennels and found the
minimal levels is 100 dB, which is louder than a motorcycle. He added because of this, the
recommended minimum distance from any residence is 400 feet. He stated it is an issue for
the neighborhood because increased sound volume could decrease property values.
Mr. Dobberpuhl stated the business would be on a zero traffic street and by adding the
business it would add 80 cars coming and going. He noted the waste going into outdoor
bins would provide a stench in the air and increase black flies. He noted, none of his
concerns have been addressed indicated by the League of Minnesota Cities in their
consideration. He stated the increase sound and traffic would be a nuisance to the
community.
Mr. Dobberpuhl stated there are no yield or stop signs in the area and have conc erns on if
the area could support the traffic. Vergas stated there was a stop sign on 38 th Avenue. Mr.
Dobberpuhl stated that stop sign has been gone for years. Mr. Dobberpuhl expressed his
concerns for the safety of children with the increased traffic.
Mr. Dobberpuhl stated he did not believe they had the authority to modify the zoning since
they do not have the facts to support it. He added that they cannot create the problem
they are asking to get permitted. He stated there were three things to look at : the
company’s inability to follow State law, the safety concerns have not been properly
addressed, and property values decreasing. He stated he does not believe it is supported
by Minnesota law or facts.
Chirpich stated Staff does not believe there is a process error and could not confirm
registration status. He mentioned the City Clerk looked it up and found that it was a
registered business. He added he would need the insight of the City attorney but added the
zoning decision would transcend the business alone. He noted the findings of fact that Mr.
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Dobberpuhl mentioned from the League of Minnesota Cities are listed in the report. He
added that the Planning Commission is an advisory board and does not make the final
decision but get forwarded to the City Council for final approval.
Chirpich stated Staff did not identify a 400 foot recommendation from residential areas
and the kennel. He added most industrial properties have residential zones next to them.
He stated there has been an effort through the site planning to isolate outdoor dog activity
and to have it against a highway to drown out noise. He mentioned there is action that the
City can take if there is noise complaints. He added since most industrial zones are by
residential zones, it is unavoidable but believes the ordinance is crafted in a way that is
protecting against nuisance and added the findings of facts support this.
Hoium asked if a conditional use permit still be needed for the kennel if the ordinance
passed. Chirpich agreed.
Wolfe asked if there would be overnight traffic since they are not opened in the night. Mr.
Como stated dogs are in their suites from 8:30 pm until 6:15 am. He added there is a
vetting process to make sure the right dogs stay overnight. Wolfe asked if traffic would be
staggered during pick up and drop off times. Mr. Como stated it is more staggered.
Anthony Courtright, City Resident stated their dogs are regular day care attendees at Ruff
Love Dogs. He noted they are professional, clean and kind. He mentioned they have a
stringent screen processes for the dogs that are welcomed and added the staff are in
control at all times. He stated all dogs are required to be up to date on their vaccines in
order to attend. He added that the business is currently in a light industrial zone that is
near a residential zone so it would be nothing new to them. He stated he is in support of
the amendment and would be a welcomed addition to Columbia Heights.
Megan Dobberpuhl, City Resident expressed her concerns on the impact to the residents in
the area and how the noise and odor could affect her home life. She added there are real
people being affected by the decision. She stated her concerns on decreased home values
due to the noise and odor.
Sahnow closed the public hearing and opened the time for discussion for the
commissioners.
Deneen stated she believes the applicant has been thoughtful in where to put the outdoor
portion of the dog run for a high traffic street to buffer the noise and added the noise
ordinance protects the neighborhood from any nuisances.
Kaiser stated from a comprehensive plan perspective, the type of use seems well-suited to
the idea of a transitional area. He added it makes sense to amend the zoning to allow for
the kind of use for the location. He stated the City did an exceptional job on creating the
framework on if an issue could arise.
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Vergas proposed Ruff Love Dogs is accordance with the Comprehensive 2040 plan and
added it is more in line with light industrial than the two heavy industrial neighbors on
both sides of the property. He stated he understands the concerns but noted it conforms
to the plan.
Motion by Hoium, seconded by Kaiser to waive the reading of draft Ordinance amendment
No. 1682, there being ample copies available to the public. All ayes of present. MOTION
PASSED.
Motion by Hoium, seconded by Wolfe to recommend that the City Council approve draft
Zoning Ordinance Amendment No. 1682 as presented. All ayes of present. MOTION
PASSED.
Motion by Wolfe, seconded by Hoium to waive the reading of draft Resolution No. 2023-09,
there being ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by Wolfe, seconded by Hoium to recommend that the City Council adopt draft
Resolution No. 2023-09, being a resolution approving a Conditional Use Permit for Ruff
Love, LLC for the proposed animal kennel (dog daycare and boarding facility), subject to the
conditions listed in the draft resolution. All ayes of present. MOTION PASSED.
OTHER BUSINESS
4. Review Purchase of 841 49th Avenue NE
Chirpich stated pursuant to State Statue, Section 462.356, Subdivision 2, the Planning and
Zoning Commission (the “Planning Commission”) in and for the City is required to review
and ultimately determine that the proposed acquisition of real property by the City’s
Economic Development Authority (EDA), conforms to the Comprehensive Plan of the City.
Therefore, the EDA has requested that the Planning Commission review the acquisition of
841 49th Avenue NE, Columbia Heights, MN 55421 (the “Subject Property”) to determine if
its acquisition conforms to the Comprehensive Plan of the City.
Chirpich added that the EDA reviewed the purchase of the property and is in support of it.
He mentioned they have been able to get in contact with a direct family member and
believe it is a strategic acquisition for a number of reasons. He stated it has potential for
commercial use redevelopment in the future and could be zoned to withstand a twin
home, two town homes or a single family home.
Chirpich noted the land use and redevelopment goal is to provide mechanisms for
successful redevelopment of vacant lands and targeted areas within the community. He
stated the Central Avenue corridor would be a strategic acquisition area of the City. He
stated in addition it would enhance the image and viability of the Central Avenue corridor
while protecting and enhancing adjacent residential areas. It would also encourage
redevelopment discussions for the northern corridor of Central Avenue at 49 th Avenue to
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City of Columbia Heights MINUTES February 07, 2023
Planning Commission Page 12
the City limits. He mentioned redevelopment of that nature is supported through the
comprehensive plan.
Wolfe asked what the timeline would be after purchasing the site. Chirpich stated the first
step would be remediation of all personal items, and demolition in the spring. He added
there is no rush in the timeline.
Hoium asked if it was zoned as residential. Chirpich agreed stating it is R-2-A.
Kaiser stated it is “ripe for redevelopment.”
Motion by Hoium, seconded by Kaiser to waive the reading of Resolution 2023-PZ01, there
being ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by Wolfe, seconded by Deneen to adopt Resolution 2023-PZ01, a resolution finding
that the acquisition of certain land for redevelopment purposes by the Columbia Heights
Economic Development Authority is consistent with the City of Columbia Heights’
Comprehensive Plan. All ayes of present. MOTION PASSED.
RESOLUTION NO. 2023-PZ01
A RESOLUTION FINDING THAT THE ACQUISITION OF CERTAIN LAND FOR REDEVELOPMENT
PURPOSES BY THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY IS CONSISTENT
WITH THE CITY OF COLUMBIA HEIGHTS’ COMPREHENSIVE PLAN.
WHEREAS, the Columbia Heights Economic Development Authority (the “Authority”) proposes to
purchase certain property (the “Property”) located at 841 49th Avenue NE, (PID 26 -30-24-14-
0136) in the City of Columbia Heights (the “City”) and described on the attached Exhibit A, for the
purposes of eventual redevelopment; and
WHEREAS, Minnesota Statutes, Section 462.356, subd. 2 requires the City’s Planning Commission
to review the proposed acquisition or disposal of publicly-owned real property within the City
prior to its acquisition or disposal, to determine whether in the opinion of the Planning
Commission, such acquisition or disposal is consistent with the comprehensive municipal plan;
and
NOW, THEREFORE BE IT RESOLVED, the Planning Commission has reviewed the proposed
acquisition of the Property, and has determined that the Authority’s purpose is to redevelop the
Property, and that the proposed acquisition is therefore consistent with the City’s
comprehensive plan.
BE IT FURTHER RESOLVED that this resolution be communicated to the Board of Commissioners
of the Authority.
ORDER OF THE PLANNING COMMISSION
(insert signature box)
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City of Columbia Heights MINUTES February 07, 2023
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5. Review Purchase of 4243 5th Street NE
Chirpich stated pursuant to State Statue, Section 462.356, Subdivision 2, the Planning and
Zoning Commission (the “Planning Commission”) in and for the City is required to review
and ultimately determine that the proposed acquisition of real property by the City’s
Economic Development Authority (EDA), conforms to the Comprehensive Plan of the City.
Therefore, the EDA has requested that the Planning Commission review the acquisition of
4243 5th Street NE, Columbia Heights, MN 55421 (the “Subject Property”) to determine if
its acquisition conforms to the Comprehensive Plan of the City.
Chirpich mentioned the property is a single family acquisition of a blighted property by a
property owner who is moving into an assisted living facility. He added Staff had an existing
relationship with the realtor that has facilitated previous acquisitions for the City. He stated
the house has suffered from deferred maintenance and is a small lot of 40 foot wide. He
noted Staff will propose this property to the EDA in an upcoming meeting but decided to
address it with the Planning Commission.
Chirpich stated the intent of the property would be acquisition for demolition. He added
redevelopment for what they are going to propose is potentially going to be an affordable
housing project in partnership with Habitat for Humanity. He explained the reason being is
that the City has a scattered site tax increment financing district that has been idle for
many years with funds that need to be utilized. He noted another option would be a
market rate deal and would need to go through the EDA.
Chirpich highlighted the main goal as “strengthen the identity and image of the community
as a desirable place to live, work, and play.” He added this is accomplished by enhancing
the physical appearance of the community through clean-up initiatives, redevelopment
opportunities, and housing renovation programs. He reviewed the housing goals and
policies stating the goal to “preserve the single-family neighborhoods as one of the
community’s strongest assets.” He mentioned the sub-goals include:
1. Enhance and maintain the quality and appearance of single-family neighborhoods
and the housing stock through code enforcement and clean-up efforts.
2. Identify redevelopment areas that could support new single-family housing.
3. Evaluate new higher valued housing opportunities to provide move-up housing for
existing and new residents.
Hoium asked if the property would be a demolition. Chirpich stated it would be and added
it would be either a single family market rate or a single family affordable in partnersh ip
with Habitat for Humanity.
Wolfe asked how much the funds were that could be lost. Chirpich stated $385,000 and
added it is in a TIF district which would generate revenue annually for the next 5 -6 years.
He mentioned the houses that were redeveloped under that district are contributing about
$50,000 a year.
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City of Columbia Heights MINUTES February 07, 2023
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Sahnow asked what would happen to the fund in 5-6 years. Chirpich stated they would
decertify the TIF district, deal with any fund balance that is in the district and determine
what to do with the surplus funds.
Motion by Hoium, seconded by Kaiser to waive the reading of Resolution 2023-PZ02, there
being ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by Kaiser, seconded by Deneen to adopt Resolution 2023-PZ02, a resolution finding
that the acquisition of certain land for redevelopment purposes by the Columbia Heights
Economic Development Authority is consistent with the City of Columbia Heights’
Comprehensive Plan. All ayes of present. MOTION PASSED.
RESOLUTION NO. 2023-PZ02
A RESOLUTION FINDING THAT THE ACQUISITION OF CERTAIN LAND FOR REDEVELOPMENT
PURPOSES BY THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY IS CONSISTENT
WITH THE CITY OF COLUMBIA HEIGHTS’ COMPREHENSIVE PLAN.
WHEREAS, the Columbia Heights Economic Development Authority (the “Authority”) proposes to
purchase certain property (the “Property”) located at 4243 5th Street NE, (PID 35-30-24-24-0049)
in the City of Columbia Heights (the “City”) and described on the attached Exhibit A, for the
purposes of eventual redevelopment; and
WHEREAS, Minnesota Statutes, Section 462.356, subd. 2 requires the City’s Planning Commission
to review the proposed acquisition or disposal of publicly-owned real property within the City
prior to its acquisition or disposal, to determine whether in the opinion of the Planning
Commission, such acquisition or disposal is consistent with the comprehensive municipal plan;
and
NOW, THEREFORE BE IT RESOLVED, the Planning Commission has reviewed the proposed
acquisition of the Property, and has determined that the Authority’s purpose is to redevelop the
Property, and that the proposed acquisition is therefore consistent with the City’s
comprehensive plan.
BE IT FURTHER RESOLVED that this resolution be communicated to the Board of Commissioners
of the Authority.
ORDER OF THE PLANNING COMMISSION
(insert signature box)
Chirpich stated there are not many updates on the Rainbow project but mentioned the develope r
partner expects to reboot and get revised site plans out to the community and begin the engagement
process after speaking with the Council. He noted they would like to have entitlements and land use
approvals concluded in 2023 and have an expected ground breaking in spring 2024. He mentioned the
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City of Columbia Heights MINUTES February 07, 2023
Planning Commission Page 15
grocery story that was going to go into the site has backed out. Chirpich stated they would like to bring
the building down in July 2023 and are taking demo bids and added that Dollar Tree’s lease.
Chirpich stated the Medtronic site is for sale with a lot of developers looking at it. He added they are
viewing it as a redevelopment opportunity.
Chirpich mentioned there are adaptive reuse redevelopers looking at the Fairview building.
Wolfe asked if they would be having a meeting next. Chirpich stated they would not since the
application deadline was yesterday. Hoium stated it was his last meeting. Sahnow congratulated
Hoium for his career. Chirpich stated there would be recognition during a Council meeting.
Buesgens noted there would be a sustainability commission during the spring and should have it set up
in July, with interviews happening in May and June. She noted they are pushing to have a larger group
of people on the commission.
ADJOURNMENT
Motion by Sahnow, seconded by Vergas, to adjourn the meeting at 7:26 pm. All ayes. MOTION PASSED.
Respectfully submitted,
_______________________________
Alicia Howe, Administrative Assistant
18
Item 1.
ECONOMIC DEVELOPMENT AUTHORITY
Public Safety Building—Training Room, 825 41st Ave
NE
Monday, March 06, 2023
5:00 PM
MINUTES
CALL TO ORDER/ROLL CALL
The meeting was called to order at 5:00 pm by Chair Szurek.
Members present: Connie Buesgens; Gerry Herringer; Kt Jacobs; Rachel James; Amada Márquez-Simula
(5:06 pm); Justice Spriggs; Marlaine Szurek
Staff Present: Kelli Bourgeois, City Manager; Aaron Chirpich, Community Development Director; Sara
Ion, City Clerk; Mitchell Forney, Community Development Coordinator; Alicia Howe, Administrative
Assistant; William Roberts, Rail Werks Brewing Depot Owner
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
1. Accept February 6, 2023 EDA Meeting Minutes
2. Approve the Financial Reports and Payment of the Bills for January 2023
Questions/Comments from Members:
Herringer asked what was replaced for the Van Buren Lighting Replacement. Chirpich stated the
municipal parking ramp had a full upgrade on the lighting system and new LED lights in the ramp. He
added it was paid through the Capital Improvement Fund.
Jacobs asked if shields would be included on the lights on the street side of the ramp. Chirpich stated
they are shielded and downcast and code compliant.
Herringer asked if the developer payments were for the new office. Chirpich explained the second half
of the 2022 developer payments is for the bi-annual payments for the TIF districts of Crestview and the
2 Dominion Projects (The Legends and Grand Central Flats).
Motion by Jacobs, seconded by James, to approve the Consent Agenda as presented. All ayes of
present. MOTION PASSED.
RESOLUTION NO. 2023-06
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Item 2.
City of Columbia Heights MINUTES March 06, 2023
Economic Development Authority Page 2
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FINANCIAL STATEMENT FOR THE MONTH OF JANUARY 2023 AND THE PAYMENT OF
THE BILLS FOR THE MONTH OF JANUARY 2023.
WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by
Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all
receipts and disbursements, their nature, the money on hand, the purposes to which the money on
hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treas urer's vouchers or
bills and if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the month of January 2023 has been reviewed by the EDA
Commission; and WHEREAS, the EDA has examined the financial statement and finds it to be
acceptable as to both form and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9,
including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets,
Audits and similar documentation; and
WHEREAS, financial statements are held by the City’s Finance Department in a method outlined by the
State of Minnesota’s Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic
Development Authority that it has examined the referenced financial statement including the check
history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statement is acknowledged and received and the check history
as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia
Heights Economic Development Authority
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 6th day of March, 2023
Offered by: Jacobs
Seconded by: James
Roll Call: All ayes of present.
President
Attest:
Secretary
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Item 2.
City of Columbia Heights MINUTES March 06, 2023
Economic Development Authority Page 3
BUSINESS ITEMS
3. Approve Purchase of 4243 5th Street and Approval of Inter-fund Loan
Forney reported in early in 2023, community development staff were approached by John
Rockwell with REMAX Synergy with a seller that was interested in selling their home to the
City of Columbia Heights. John has worked extensively with the City in the past. Previously,
he was in charge of finding and negotiating on behalf of the EDA for houses that were
purchased under the Commercial Revitalization Program. The seller has aged out of the
home and now resides in an elderly care facility. The house and garage have slowly fallen
into disrepair. The owner's family sought to sell the property to the City rather than to
someone that would attempt to flip the house. The home was originally built in 1916 and
contains 600 sq/ft of livable space. The house is very small and when combined with the
detached garage only takes up about 1/3 of the lot. Community development staff thought
that this property was perfect for redevelopment. When staff toured the residence there
were holes in the ceiling with garbage bags used to plug areas that had been leaking.
Rather than letting the house fall into the hands of a flipper, staff thought it a perfect
candidate for affordable home ownership and redevelopment. Staff are purposing a
partnership with the non-profit Habitat for Humanity to redevelop an affordable single-
family home on the site. Staff have been in contact with Habitat for Humanity, and they
will be able to address the project in the spring of 2024. He added that demolition would
begin in 2023 with the rebuild happening at a later date.
Forney stated when looking into financing the project, community development staff along
with help from the finance director, found pooled TIF funds in an old redevelopment TIF
district, C8. Staff also identified the scattered site TIF district w3/w4. The C8 district and
w3/w4 district have historically had a symbiotic relationship. When C8 was decertified, it
loaned its pooled funds to w3/w4 to be used in the redevelopment of affordable single
family housing. Specifically housing that was purchased from housing foreclosures during
the recession. W3/w4 utilizes TIF acquired from scattered single-family lots, previously
redeveloped, to pay back the money loaned from the C8 district. Since the C8 district was
established prior to the TIF rules being changed in 1990, the pooled funds have different
rules than modern districts, allowing them to remain almost indefinitely or until the district
no longer has obligations, i.e. loans. The w3/w4 district was established in 2015 and will be
decertified in 2040.
Forney noted that staff purpose utilizing this symbiotic relationship to loan funds from C8
to w3/w4 in order to purchase 4243 5th Street. W3/w4 will then utilize the TIF it is
currently collecting to repay the C8 loan with 5% interest. In order to utilize w3/w4, the
property has to meet HUD low-income requirements. Which is why staff believe Habitat for
Humanity is the perfect partner. C8 currently has approximately $385,000 dollars. Staff are
requesting an interfund loan for this project in the amount of $170,0 00, to cover the
$120,000 purchase price along with demolition costs. Leaving $215,000 in C8 available for
similar projects in the future. The EDA can continue to utilize this relationship to purchase
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City of Columbia Heights MINUTES March 06, 2023
Economic Development Authority Page 4
houses until the decertification of w3/w4. If the EDA identifies more properties to
purchase, staff recommends modifying w3/w4 to include the homes which would increases
the amount of TIF that w3/w4 captures to pay back its loans. Forney stated with the
additional funds in the C8, they can target older homes t hat could be redeveloped and
meet affordable home ownerships.
Questions/Comments from Members:
Márquez-Simula noted there was an article that related to the topic. Buesgens agreed and stated
there was an article in the Star Tribune that mentioned older homes built in back lots. She added
that people used to do this because they hoped to build a larger home in front of it as a more
permanent home. Chirpich stated they would look into it and mentioned they have found a similar
home simply by researching homes in the City. Buesgens noted it would be a good future article to
look into.
Jacobs asked how the proposed legislation on lowering the TIF tax rate would effect the current
TIF. Chirpich stated it was a future discussion.
Jacobs asked if it was possible to partner with a local construction company to build a home in
order to support a local business. Forney explained in the past they typically hire a local business.
He stated the issue they have run into is managing a low income home while also making sure low
income families remain in the homes. He mentioned Habitat for Humanity is able to manage this.
Chirpich added that it takes compliance for income eligibility out of the hands of the City and can
be a burden on the Staff to manage. Jacobs asked if there could be a contractual agreement with
the developer. Chirpich stated they could. Forney added it can be difficult to find a developer who
would agree. Chirpich noted they have not explored developers who would have the bandwidth to
handle scattered site projects. He added they have not worked with Habitat for Humanity in a
number of years and they do good work. Jacobs explained she is not against using Habitat for
Humanity but thought it could be a good opportunity to promote a local business.
Buesgens reviewed past projects where they hired local businesses. Szurek asked if John Rockwell
was involved in those past projects. Chirpich confirmed he was. Szurek noted how beautiful those
homes were. Chirpich stated the City has a long history of scattered site redevelopment.
James stated she is in favor of the project and wished there was more money in the funds in order
to buy all the homes that would qualify. She appreciated Habitat for Humanity and the sweat
equity that is a part of it. She added in general she likes the idea of scattered site development and
more affordable housing.
Herringer noted an issue in the past with Habitat for Humanity where they did not agree to give the
home to a Columbia Heights resident and stated that cannot happen again. He asked if they still
operated in that manner since it was a reason they did not use them the last few years. Chirpich
stated he did not know and mentioned the new owner would be come a Columbia Heights
residents. Szurek explained that there are many renters in Columbia Heights who would like to
have a home but cannot afford it and that it was an important question to ask Habitat for
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City of Columbia Heights MINUTES March 06, 2023
Economic Development Authority Page 5
Humanity. Chirpich mentioned Habitat for Humanity has federal obligations to adhere to and
would need to look into it more. He added that Habitat for Humanity comes to the City each year
asking if there was any land they could build on and the City has turned them away for the past 4
years. Herringer explained the benefit of having Habitat for Humanity do the project while offering
the home to a current Columbia Heights resident.
Márquez-Simula agreed with the comments made by Herringer and Szurek and stated she is in
favor with the current topic and they could ask Habitat for Humanity at a future time. Chirpich
noted the EDA would make the decision on who would do the project in the future and does not
have to be set on Habitat for Humanity.
Spriggs asked who was paying the 5% interest in the interfund loan. Forney stated the City was
through the W3 paying the C8.
Motion by Buesgens, seconded by Márquez-Simula, to waive the reading of Resolution No. 2023-07 and
2023-08, there being ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by Buesgens, seconded by Jacobs to approve Resolution 2023-07, a resolution authorizing an
interfund loan for advance of funds from tax increment financing University Avenue Redevelopment
District (no. C8) for costs in connection with the city -wide scattered site housing tax increment financing
district. All ayes of present. MOTION PASSED.
Motion by Buesgens, seconded by James to approve Resolution 2023-08, a resolution approving the
purchase agreement between the Economic Development Authority of Columbia Heights, Minnesota,
and Lauren M. Bell. All ayes of present. MOTION PASSED.
RESOLUTION NO. 2023-07
A RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, AUTHORIZING
AN INTERFUND LOAN FOR ADVANCE OF FUNDS FROM TAX INCREMENT FINANCING UNIVERSITY
AVENUE REDEVELOPMENT DISTRICT (NO. C8) FOR COSTS IN CONNECTION WITH THE CITY-WIDE
SCATTERED SITE HOUSING TAX INCREMENT FINANCING DISTRICT
BE IT RESOLVED By the Board of Commissioners of the Columbia Heights Economic
Development Authority (the “Authority” or “EDA”) as follows:
Section 1. Background.
1.01. Pursuant to Minnesota Statutes, Sections 469.174 through 469.1799, as amended, and
predecessor statutes (the “TIF Act”), the City of Columbia Heights, Minnesota (the “City”) and the
Housing and Redevelopment Authority in and for the City (the “HRA”) previously established Tax
Increment Financing University Avenue Redevelopment District (No. C8) (“TIF District C8”) within a
project area variously called the Downtown CBD Revitalization Project, the Central Business District
Redevelopment Project, and the CBD Redevelopment Project (the “Project”).
23
Item 2.
City of Columbia Heights MINUTES March 06, 2023
Economic Development Authority Page 6
1.02. By resolution approved January 8, 1996, the City transferred to the EDA the control,
authority and operation of all projects then administered by the HRA.
1.03. Pursuant to the TIF Act, the City and the Authority also previously established the City
Wide Scattered Site Housing Tax Increment Financing District (“Scattered Site TIF District”) within the
Project.
1.04. The Authority expects to incur certain costs related to the Scatt ered Site TIF District,
which costs may be financed on a temporary basis from available Authority funds.
1.03. Under Section 469.178, Subdivision 7 of the TIF Act, the Authority is authorized to
advance or loan money from any fund from which such advances may be legally made in order to
finance expenditures that are eligible to be paid with tax increments under the TIF Act.
1.04. The Authority intends to acquire and demolish certain property within the Project,
including but not limited to property located at 4243 5th Street NE, Columbia Heights MN 55421, in the
City (collectively, the “Property”), and intends to pay all or a portion of the costs of acquiring and
demolishing the Property using tax increments from TIF District C8, up to the total balance of tax
increments (approximately $385,000) available in the fund or account for TIF District C8 (the
“Balance”).
1.05. The Authority has designated the advance of funds for the acquisition and demolition of
the Property as an interfund loan (the “Interfund Loan” or “Loan”).
Section 2. Authorization of Use of Funds; Further Actions.
2.01. The Authority hereby authorizes use of the Balance from TIF District C8 as one of the
legally available funding sources for the Interfund Loan.
2.02. The Authority authorizes the Loan in the amount of $170,000, to be drawn from the
account for TIF District C8. Such amount will be made available to the Authority at or before the closing
on the acquisition of each Property by the Authority. The outstanding principal balance of the Loan
bears interest at the rate of 5.0 percent per annum (which is the greater of the rates specified under
Sections 270C.40 or 549.09 in accordance with Minnesota Statutes, Section 469.178, subdivision 7);
provided, however, the Executive Director of the EDA is authorized to specify a lower rate. Interest
accrues from the respective dates of each disbursement from the identified account in order to acquire
the Property.
2.03. The Loan is payable from tax increments generated from the Scattered Site TIF District (if
any), from any other tax increments legally available for such purposes, from proceeds of the sale of
the Property (if any), and from any other revenues available to the Authority. Principal and interest
(“Payments”) shall be made at the times any revenue sources are available to make installment
payments. The outstanding balance of principal and interest is due on the date of last receipt of tax
increment from the Scattered Site TIF District or from any other tax increment district from which
repayment of the Loan is made. Payments will be credited to the account from which the Loan was
drawn. All payments shall be applied first to accrued interest, and then to unpaid principal of the Loan.
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Item 2.
City of Columbia Heights MINUTES March 06, 2023
Economic Development Authority Page 7
2.04. The Authority reserves the right to permanently allocate all or any portion of the Balance
to the acquisition of the Property and to amend the terms of the Interfund Loan at any time by
resolution of the Authority’s Board of Commissioners, including a determination to forgive the
outstanding principal amount and accrued interest to the extent permissible under law.
Section 3. Effective Date. This resolution is effective upon approval.
Approved by the Board of Commissioners of the Columbia Heights Economic Development
Authority this 6 TH day of March, 2023.
Passed this 6th day of March, 2023
Offered by: Buesgens
Seconded by: Jacobs
Roll Call: All ayes of present.
President
Attest:
Secretary
RESOLUTION NO. 2023-08
A RESOLUTION APPROVING THE PURCHASE AGREEMENT BETWEEN THE ECONOMIC DEVELOPMENT
AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, AND LAUREN M. BELL
BE IT RESOLVED, by the Columbia Heights Economic Development Authority (the “EDA”) as follows:
SECTION 1. RECITALS.
1.01. The Authority and Lauren M. Bell (“Seller”) desire to enter into a purchase agreement (the
“Purchase Agreement”) pursuant to which the Authority will acquire certain property in the City
located at 4243 5th Street NE (the “Property”) from the Seller for housing redevelopment purposes.
The Property is described in Exhibit A attached hereto.
1.02. Pursuant to the Purchase Agreement, the Authority will purchase the Property from the
Seller for a purchase price of $120,000 plus related closing costs.
1.03. The Authority finds that acquisition of the Property is consistent with the City’s
Comprehensive Plan and will result in redevelopment of the substandard property located at 4243 5th
Street. Such acquisition of this Property, for subsequent resale, best me ets the community’s needs and
will facilitate the housing redevelopment and revitalization of this area of the City.
1.04. The Authority also finds that this redevelopment project is consistent with the purpose of
the Economic Development Authority Scattered Site Housing TIF District w3/w4.
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City of Columbia Heights MINUTES March 06, 2023
Economic Development Authority Page 8
SECTION 2. PURCHASE AGREEMENT AND BUDGETT AMENDMENT APPROVED.
2.01. The Authority hereby ratifies and approves the actions of Authority staff and of REMAX
Synergy (“Broker”) in researching the Property and preparing and presenting the Purchase Agreement.
The Authority approves the Purchase Agreement in the form presented to the Authority and on file at
City Hall, subject to modifications that do not alter the substance of the transaction and that are
approved by the President and Executive Director, provided that execution of the Purchase Agreement
by those officials shall be conclusive evidence of their approval.
2.02. The Authority herby approves the use of funds from TIF District w3/w4 for the purchase
agreement and $50,000 for other project costs that comply with the standards laid out in the w3/w4
TIF Plan adopted by the City of Columbia Heights.
2.03. Authority staff and officials are authorized to take all actions necessary to perform the
Authority’s obligations under the Purchase Agreement as a whole, including without limitation
execution of any documents to which the Authority is a party referenced in or attached to the
Purchase Agreement, and any deed or other documents necessary to acquire the Property from the
Seller, all as described in the Purchase Agreement
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 6th day of March, 2023
Offered by: Buesgens
Seconded by: James
Roll Call: All ayes of present.
President
Attest:
Secretary
4. 40th and University Avenue Right-of-Way Purchase from MnDOT
Forney reported in 2019, the City began in earnest to enact its plan to redevelop the
southwestern quadrant of the 40th Avenue and University Avenue intersection, as
redevelopment of this corner is a priority that is articulated in the City’s comprehensive
plan. As part of this redevelopment initiative, the City and EDA have purchased three
separate parcels to prepare a shovel ready site for future deve lopment. Community
development Staff are bringing forward for the EDA’s consideration the purchase of MnDot
right-of-way that adjoins the City’s current land holdings in this location. The acquisition of
this land from MnDot will make the City’s parcels more accessible, developable, and
improve the overall layout of the redevelopment site.
LAND ASSEMBLY HISTORY TO DATE:
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Forney stated in 2009, the City purchased the parcel located at 3853 3rd Street as part of
its program to purchase and rehabilitate foreclosed homes during the housing crises. In
2010, the City demolished the single-family home on the property, and it has sat vacant
since. In 2019, the City purchased the former Root Electronics parcel (393 University Ave
NE) out of tax forfeiture for $81,600.
Forney noted after the purchase, community development staff worked to secure federal
Community Development Block Grant (CDBG) funding for the demolition of buildings and
environmental remediation of the site. The City’s environmental contractor, Carlson
McCain conducted environmental testing of the site and in December of 2021, Carlson
McCain and the City’s demolition contractor, Veit initiated the environmental cleanup.
Over a period of four weeks, Veit removed two storage buildings, their slab foundations,
the basement foundation of the main Root building, 665 tons of contaminated soil, and
clear-cut most of the trees and scrub brush on the site. During the remediation of the site,
Veit and Carlson McCain uncovered an old dumpsite on the southern end of the property,
two large fuel storage tanks, and an additional foundation underneath one of the storage
building foundations. The dumpsite and additional foundation were immediately
remediated. With the assistance of Carlson McCain, the City applied for the State of
Minnesota’s Abandoned Underground Petroleum Storage Tank Removal Program. As part
of the program, the Minnesota Department of Commerce paid for the entire project cost
of removing the fuel storage tanks and conducting post removal environmental testing. At
the same time, Community Development staff and the EDA were in negotiations with the
owner of 230 40th Ave NE. In late 2019, the EDA purchased the house for $275,000 and
prepared the property to be used by the Fire Department in a training exercise burn. After
the house was burned down the site was cleared of all improvements and now sits vacant.
MNDOT RIGHT-OF-WAY ACQUISITION:
Forney noted there is a service road that used to serve as the entrance to the Root
property and the former house at 230 40th Ave. This service road is owned by the
Minnesota Department of Transportation (MnDot), even though it acts as the only
entrance point to the two City owned properties. As part of the redevelopment of the
southwest corner, Staff thought it imperative to acquire part of this right-of-way.
Forney reviewed that in June of 2022, Staff reached out to the MnDot requesting the
conveyance of the land. After meeting to discuss possible contingencies, MnDot responded
with the purchase approval letter. Acquiring this right-of-way makes the City owned
parcels whole and makes the combination of parcels more attractive to developers. As part
of the property conveyance, MnDot wanted to ensure that the City meets three
requirements. First, that the entrance to any future development on the site will have to
meet current setback standards from the 40th and University intersection. The current
service road is too close to the intersection and will have to be pushed to the west to meet
current MnDot standards. This will occur upon redevelopment of the site and does not
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have to be done until then. Second, that the City be responsible for repairing and making
the sidewalk along 40th Avenue ADA compliant. In 2025, Anoka County plans to rebuild
part of 40th Ave along the north side of the site. Staff were able to negotiate the resolution
timeline for the ADA compliance upgrades to coincide with the work to be done on 40th
Avenue. Last, that the City shall be responsible for moving the fence that currently lines the
border between the parcel and the University Ave right-of-way. This is to ensure the fence
delineates the new boundary and will be completed when the redevelopment of the site is
conducted.
Forney stated as part of the purchase process, the Minnesota Pollution Control Agency
(MPCA), has conducted a Phase 1 environmental review of the property. No major issues
were found but there is a possibility the site may need additional environmental
remediation. Staff have also worked with the EDA’s legal counsel to complete a title
commitment review of the parcel. The title has comeback clean, and staff have title
insurance prepared. The purchase of the property will be paid out of fund 408, specifically
the Commercial Redevelopment Program. With a purchase price of $7,700.00 for 14 ,161
sq/ft of commercial land, Staff believe that the purchase of the land is a great opportunity
for the City. The parcel is completely useless to anyone other than the City and if it
remained in MNDOT’s hands it would stay vacant. The addition of this parcel adds another
puzzle piece to the eventual redevelopment of the corner and sets up the City to drive the
eventual project.
Questions/Comments from Members:
Buesgens expressed her excitement for the City to purchase the land. She referenced a nearby home
they could have purchased when she joined the Council but previous EDA members ruled they would
not fund relocation costs. She stated there should be some exceptions in the future so they do not run
into the same problem and miss an opportunity. She asked if it could be added as a discussion item in
the future since she had asked for that in the past. Chirpich agreed that it wa s a missed opportunity
and stated they have engaged the owner but they are currently building more. He noted not all hope is
lost since they could pursue a potential lot area variance and make the argument that it is under
unique circumstances that would warrant a smaller lot area threshold for that second duplex. He
added they would need to look into it in the future.
Chirpich explained the lot will be jagged but Staff still agree it is worth pursuing the project. Forney
referenced Buesgens comment on the previous EDA member’s decision and stated it is not a set in
stone policy. Buesgens expressed her frustration with the past EDA decision. Chirpich explained that
Staff agree there if there was a tenant relocation of a single family home in the future they would bring
it to the EDA.
Jacobs asked if they were watching the triangle property. Chirpich stated they were. Szurek asked if it
was an older single family home. Chirpich confirmed it was. Forney added that it was sold in 2013 and
mentioned that the individuals living in the home are older. Chirpich stated they were going to reach
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out and begin a dialogue. Szurek noted it makes it difficult to make a development. Chirpich stated the
northern triangle was still a viable option.
Szurek asked how many square feet the MnDot 230 and 3930 portion was. Chirpich stated it is over 2
acres.
Buesgens asked if it was safe to walk in the area. Forney stated it is and they have worked with Public
Safety in order to avoid dumping in the area. He added in the 3853 parce l, people were dumping in the
area but Public Works is planning on building concrete barriers after the snow melts. He noted there is
not a homeless population in the parcel, like in previous years. Buesgens stated she thought
contamination was the reason to not walk in the area. Chirpich noted that contamination is no longer
an issue.
Jacobs asked if there was an idea on what kind of development is desired in the future and added that
she could see it being a light industrial development. Chirpich noted the Comprehensive Plan has 3 to 4
plans with all of them being mixed use plans of commercial and residential. Buesgens explained a
previous idea was to use boxcars from the City to create homes.
James stated with all of the redevelopment happening on a major intersection, it cannot stay an empty
lot. She added there will be more bus stops accessible to residents in the area.
Buesgens stated she would hate to see the woods be torn down. Chirpich noted there was not much
high value vegetation in the area. He added the City Forester did a cursory review of the area and did
not find much high value vegetation. Buesgens explained it was not just the trees but the animals that
would be effected such as bees if cottonwood trees were torn down.
Motion by Spriggs, seconded by Jacobs, to waive the reading of Resolution No. 2023-09, there being
ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by Spriggs, seconded by Buesgens, to adopt resolution 2023-09, a resolution approving the
conveyance of real property between the Minnesota Department of Transportation and the Economic
Development Authority of Columbia Heights, Minnesota. All ayes of present. MOTION PASSED.
RESOLUTION NO. 2023-09
A RESOLUTION APPROVING THE CONVEYANCE OF REAL PROPERTY BETWEEN THE MINNESOTA
DEPARTMENT OF TRANSPORTATION AND THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA
HEIGHTS, MINNESOTA
BE IT RESOLVED, by the Economic Development Authority in and for the City of Columbia Heights as
follows:
SECTION 1. RECITALS.
1.01. The Authority has received a conveyance offer letter (the “Agreement”) from the
Minnesota Department of Transportation (MNDOT) (the “Seller”) pursuant to which the Authority will
acquire certain property in the City of Columbia Heights (the “City”) locat ed on the southwest corner of
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40th Ave and University Ave (the “Property”) from the Seller for economic redevelopment purposes.
The Property is described in Exhibit A attached hereto.
1.02. Pursuant to the Agreement, the Authority will purchase the Property from the Seller for a
purchase price of $7,700.
1.03. The Authority finds that acquisition of the Property is consistent with the City’s
Comprehensive Plan and will result in the redevelopment of a substandard property, and that such
acquisition will facilitate the economic development and revitalization of this area of the City.
1.04. The Authority also finds that this redevelopment project is consistent with the purpose of
the Economic Development Authority Redevelopment Fund 408. Specifically, this project meets the
requirements of the Commercial Revitalization Program within fund 408.
SECTION 2. PURCHASE AGREEMENT APPROVED.
2.01. The Authority hereby ratifies and approves the actions of Authority staff and Kennedy
Graven in researching the Property and preparing and presenting the Agreement. The Authority
approves the Agreement in the form presented to the Authority and on file at City Hall, subject to
modifications that do not alter the substance of the transaction and that are approved by the President
and Executive Director, provided that execution of the Agreement by those officials shall be conclusive
evidence of their approval.
2.02. Authority staff and officials are authorized to take all actions necessary to perform the
Authority’s obligations under the Agreement as a whole, including without limitation execution of any
documents to which the Authority is a party referenced in or attached to the Agreement, and any deed
or other documents necessary to acquire the Property from the Seller, all as described in the
Agreement.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 6th day of March, 2023
Offered by: Spriggs
Seconded by: Buesgens
Roll Call: All ayes of present.
President
Attest:
Secretary
5. Rail Werks Brewing Fire Suppression Grant Application
Forney reported he met the business owner who was present at the meeting. In 2022, the
EDA created the Fire Suppression Grant Program (“Program”). Through this program the
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EDA wanted to assist local businesses with the cost burdening work of installing fire
suppression systems within commercial buildings. As noted in the program guidelines, a
lot of the commercial properties in Columbia Heights do not have fire suppression
systems.
Forney noted the cost of adding these systems, when required, is very cost prohibitive for
small businesses. Certain businesses and certain changes in use require the addition of
fire suppression systems. The Applicant in question is William Roberts the owner of Rail
Werks Brewing Depot. Rail Works Brewing is currently in the process of retrofitting a
space in the strip mall on the NE corner of 40th and Central. They are a new business that
has been garnering funding and support in the community over the past few years. Along
with brewing beer, Rail Werks plans to sell barbeque out of its kitchen. As noted, adding
kitchens into any space can be very costly. The Fire Suppression Grant program can only
assist with the Sprinkler and ANSUL system. While Rail Werks still needs to front the cost
for hoods and the fire suppression related kitchen and HVAC equipment. Attached to the
application are the applicants plans for the building. To install the required fire
suppression system Rail Werks Brewing is looking at adding a cost of approximately
$48,872 to their build out.
Forney reviewed in 2022 The EDA allocated $45,000 for the creation of the Program, and
budgeted $60,000 for 2023, leaving the program with a balance of $105,000. After the
approval of Ruff Love Dogs Application for $30,000, the EDA currently has $75,000
available for 2023. If approved, Rail Werks would receive a grant of $24,436 bringing the
EDA’s funds available to $50,564 for the remainder of 2023. As stated above it has been
difficult for staff to find business that are able to apply to the program. Staff believe that
this project meets the intent of the Fire Suppression Grant program, assisting in the
bringing a desirable business to the City of Columbia Heights.
Questions/Comments from Members:
Herringer asked what was currently in the space. Forney stated it is currently empty. Herringer asked
what it is next to. Chirpich stated it is next to Global Academy.
James asked if other businesses were ready for the program and had contacted Community
Development. Forney explained the only two that are ready and have contacted them are the ones
they have presented in the year; he added no one else has approached them.
Motion by Jacobs, seconded by James, to waive the reading of Resolution No. 2023-10, there being
ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by Jacobs, seconded by Buesgens, to approve Resolution 2023-10, a resolution of the Economic
Development Authority of Columbia Heights, Minnesota, approving the form and substance of the Fire
Suppression Grant Agreement, and approving authority staff and officials to take all actions necessary
to enter the authority into the Fire Suppression Grant Agreement with Rail Werks Brewing Depot. All
ayes of present. MOTION PASSED.
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RESOLUTION NO. 2023-10
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FORM AND SUBSTANCE OF THE FIRE SUPPRESSION GRANT AGREEMENT, AND
APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE
AUTHORITY INTO THE FIRE SUPPRESSION GRANT AGREEMENT WITH RAILWERKS BREWING DEPOT.
WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development
Authority (the “Authority”) have collaborated to create a certain fire Suppression Grant Program (the
“Program”); and
WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and
administer a series of grants to eligible commercial property owners and/or tenants for the purposes
of revitalizing, rehabilitating, and restoring commercial buildings increasing business vitality, economic
performance, and public safety; and
WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant
Agreement.
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the
Authority
1. approves the form and substance of the grant agreement and approves the Authority entering
into the agreement with Rail Werks Brewing Depot.
2. that the City Manager, as the Executive Director of the Authority, is hereby authorized,
empowered and directed for and on behalf of the Authority to enter into the grant agreement.
3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and
directed to execute and take such action as he/she deems necessary and appr opriate to carry
out the purpose of the foregoing resolution.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 6th day of March, 2023
Offered by: Jacobs
Seconded by: Buesgens
Roll Call: All ayes of present.
President
Attest:
Secretary
6. Rail Werks Brewing Façade Improvement Grant Application
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Forney explained the report was regarding the 2023 Façade improvement Grant
application for Rail Werks Brewing Depot. Located at 4055 Central Ave NE, Rail Werks
Brewing recently leased the property and is currently working on a complete buildout of
one of the open spaces. Rail Werks is installing brewing equipment, a commercial kitchen,
and building out its dining area. Rail Werks is applying to the Façade Grant Program to
assist in the installation of a new sign. As we are continuing to see with other businesses,
Rail Werks was only able to receive one bid for the exterior work. The bid came in at
$9,200 and meets the requirements for a grant amount of $4,600. Community
development staff recommend funding the project in full. The business owner is clearly
investing in both the façade and interior of the building. The updates to the building will
rehabilitate the space and bring a desired business to the City.
Questions/Comments from Members:
Jacobs asked if there was an illustration of the emblem for the sign.
William Roberts, Rail Werks Brewing Depot Owner unzipped his sweater to display his t-shirt
showing the emblem that will be on the sign.
Szurek thanked the owner for coming to Columbia Heights and said they were looking forward to
having them there.
Chirpich asked the owner to share the grand opening timeline. Rail Werks Brewing Depot Owner
William Roberts explained there is a lot of work to do but they are hoping for September 1, 2023.
Motion by James, seconded by Jacobs, to waive the reading of Resolution No. 2023-09, there being
ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by James, seconded by Spriggs, to adopt Resolution 2023-11, a resolution approving the form
and substance of the façade improvement grant agreement, and approving authority staff and officials
to take all actions necessary to enter the authority into a façade improvement grant agreement with
Rail Werks Brewing Depot. All ayes of present. MOTION PASSED.
RESOLUTION NO. 2023-11
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA,
APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT AGREEMENT, AND
APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO ENTER THE
AUTHORITY INTO FAÇADE IMPROVEMENT GRANT AGREEMENT WITH RAIL WERKS BREWING DEPOT
WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic Development
Authority (the “Authority”) have collaborated to create a certain Façade Improvement Grant Program
(the “Program”); and
WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and
administer a series of grants to eligible commercial property owners and/or tenants for the purposes
of revitalizing existing store fronts, increasing business vitality and economic performance, and
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City of Columbia Heights MINUTES March 06, 2023
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decreasing criminal activity along Central Avenue Northeast, in the City’s Central Business district,
pursuant to a Façade Improvement Grant Agreement with various property owners and/or tenants;
and
WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring
program by placing surveillance cameras on some of the storefronts that are part of the Program for
the purposes of improving public safety in and around the Central Business District; and
WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant
Agreement.
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the
Authority
1. approves the form and substance of the grant agreement, and approves the Authority entering
into the agreement with Rail Werks Brewing Depot
2. that the City Manager, as the Executive Director of the Authority, is hereby authorized,
empowered, and directed for and on behalf of the Authority to enter into the grant agreement.
3. that the City Manager, as the Executive Director of the Authority, is hereby authorized and
directed to execute and take such action as he/she deems necessary and appropriate to carry
out the purpose of the foregoing resolution. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 6th day of March, 2023
Offered by: James
Seconded by: Spriggs
Roll Call: All ayes of present.
President
Attest:
Secretary
Questions/Comments from Members:
Herringer asked what the renter rates and ratio was. Chirpich stated it is going well and is over 40%
lease and over 100 units. He added there are many 20 lease months and 7-10 lease weeks.
Szurek asked if they were still planning on tearing down at 44th Street. Chirpich stated they are still
planning on tearing down the building in July 2023. Márquez-Simula asked if there could be a viewing
party for the community.
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ADJOURNMENT
Motion by Buesgens, seconded by Jacobs, to adjourn the meeting at 5:57 pm. All ayes. MOTION
PASSED.
Respectfully submitted,
_______________________________
Alicia Howe, Recording Secretary
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Item 2.
ECONOMIC DEVELOPMENT AUTHORITY
Public Safety Building—Training Room, 825 41st Ave
NE
Monday, April 03, 2023
5:00 PM
MINUTES
CALL TO ORDER/ROLL CALL
The meeting was called to order at 5:06 pm by Acting Chair James.
Members present: Gerry Herringer; Kt Jacobs; Rachel James; Amada Márquez-Simula; Justice Spriggs
Members absent: Connie Buesgens; Marlaine Szurek
Staff Present: Kelli Bourgeois, City Manager; Sara Ion, City Clerk; Mitchell Forney, Community
Development Coordinator; Alicia Howe, Administrative Assistant
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
1. Approve March 6, 2023 EDA Meeting Minutes
2. Approve Financial Reports and Payment of Bills of February 2023
Motion by Jacobs, seconded by Spriggs to approve the Consent Agenda as presented. All ayes of
present. MOTION PASSED.
RESOLUTION NO. 2023-12
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS,
MINNESOTA, APPROVING THE FINANCIAL STATEMENT FOR THE MONTH OF FEBRUARY 2023
AND THE PAYMENT OF THE BILLS FOR THE MONTH OF FEBRUARY 2023.
WHEREAS, the Columbia Heights Economic Development Authority (the “EDA”) is required by
Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which
shows all receipts and disbursements, their nature, the money on hand, the purposes to which
the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities;
and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers
or bills and if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the month of February 2023 has been reviewed by the
EDA Commission; and
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WHEREAS, the EDA has examined the financial statement and finds it to be acceptable as to both
form and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9,
including but not limited to Comprehensive Annual Financial Reports, Annual City approved
Budgets, Audits and similar documentation; and
WHEREAS, financial statements are held by the City’s Finance Department in a method outlined
by the State of Minnesota’s Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Economic Development Authority that it has examined the ref erenced financial statement
including the check history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statement is acknowledged and received and the check
history as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the
Columbia Heights Economic Development Authority.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 3rd day of April, 2023
Offered by: Jacobs
Seconded by: Spriggs
Roll Call: All ayes of present, MOTION PASSED.
Vice President
Attest:
Secretary
BUSINESS ITEMS
3. 2022 Outstanding Business of the Year Award
Forney reported on November 7, 2022, the EDA approved the establishment of the
Business of the Year Award. This award set out to recognize local businesses for
noteworthy accomplishments, long-standing contributions to the community, and
significant community service efforts. The criteria for nomination are based on a variety of
notable accomplishments, such as being a long-standing business within the City of
Columbia Heights reaching a milestone year, a major business expansion, remodel, exterior
renovation, landscaping improvements, or relocation to a new facility within the City,
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environmentally friendly or sustainability-related initiatives or improvements, a major
contribution to the community, or other major accomplishments or contributions worthy
of recognition. However, it is important to note that the EDA reserves the right to make no
selection if nominations do not meet the standard of recognition.
Forney stated this year, the EDA received two nominations for Community Grounds and
Rapid Graphics. Both nominations were submitted by communications staff members due
to the lack of participation in the first year of the program.
Forney mentioned Community Grounds has played an instrumental role in supporting city
events. For example, during the City's Snow Blast Event, Community Grounds provided hot
coffee and cocoa, while during Truck or Treat, they hosted a table with various games
Additionally, Community Grounds has generously offered hundreds of cups of free hot
beverages at City events and has provided their business as a gathering space by hosting
free weekly events such as trivia and game nights.
Forney noted Rapid Graphics has partnered with the City for decades. Rapid Graphics is a
community focused locally owned business that has been on Central Ave nue for nearly 50
years. Recently the business was covered in multiple local newspapers for its inclusive
store front holiday display. Which had placards and small displays for Christianity,
Buddhism, Islam, and Hinduism. They also included various placards acknowledging
different cultural groups.
Forney explained, if selected as the Business of the Year, the winning business will be
honored with a plaque during a brief presentation at a City Council Meeting, marketing of
the achievement at City events, on City reader board signs, and a recognition article posted
on the City's website and newsletter.
Forney stated the 2023 Business of the Year Award is in its inaugural year, and while staff
acknowledges that participation was limited, they believe that as the program continues,
the award will become increasingly coveted by the local business community.
Questions/Comments from Members:
Jacobs stated she would like to see Rapid Graphics become Business of the Year since they
have been around for a long time and have done a lot in the City.
Márquez-Simula agreed and recommended Rapid Graphics.
James commented that both Community Grounds and Rapid Graphics are worthy and she
is thankful they are both in the community. She added Rapid Graphics is very deserving
since it is reaching a milestone year and hopes Community Grounds can be nominated in
the future.
Márquez-Simula agreed.
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Herringer stated anyone who has been in the City for 50 years deserves recognition and
added he would be in favor of selecting Rapid Graphics.
Spriggs agreed and added they are both deserving.
James asked if there was anything that needed to be added to the nomination that she
could learn from.
Márquez Simula stated all of their employees are full time, there are 4-5 employees, and
they have been there for a long time. She added it is a testament to the business for
keeping employees so long and investing in them full time.
Jacobs added that they have persevered through the decades, even though all of the
changes in the printing industry in the last 50 years.
Márquez-Simula expressed her gratitude for Community Grounds for the support they
have given to City events. She added that she is excited for this to be an annual award and
for more businesses to be awarded and nominated in the future.
Motion by Jacobs, seconded by Herringer to approve Rapids Graphics as the 2022 Columbia
Heights Business of the Year. All ayes of present. MOTION PASSED.
Questions after the motion:
Márquez-Simula asked what the timeline was for Rapid Graphics to be notified. Forney
stated he would coordinate with the communications team and would follow up with her.
Márquez-Simula stated it would be nice to know in case Bourgeois would announce it
during the City Council meeting on Monday. Bourgeois stated it should work as long as
they can get the plaque and notify Rapid Graphics. Forney added they were hoping to
honor the Citizen of the Year and Business of the Year at the same time in May. Márquez-
Simula asked if they could still announce it during the City Council meeting. Forney stated
they could.
4. Façade Improvement Grant Report Yuli’s Salon, 4915 Central Ave
Forney presented the Yuli’s Salon 2023 Façade Improvement Grant application for their
new location at 4915 Central Avenue NE. The salon seeks to add a sign to their storefront
and has obtained two bids, with the lowest being $6,977.63. As this cost is eligible for
reimbursement of $3,489, Community Development Staff recommends funding the project
in full. The addition of Yuli’s Salon will bring increased foot traffic to the area and benefit
other nearby businesses. Renderings of the proposed sign and bids were included in the
application.
Forney added regarding site cameras, Staff will confirm the commitment of Yuli’s Salon to
install cameras. Furthermore, Railwerks Brewing has expressed interest in installing
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cameras and staff may facilitate the coordination with both of these businesses later in the
year.
Questions/Comments from Members:
James asked why pages 45 and 46 of the agenda packet were blank. Forney explained it is
for the legal description of the property and improvement and they will be filled in prior to
their execution.
Spriggs asked where they were relocating from. Forney stated they are not relocating but
are starting a new business.
James stated it is nice to see new development come in.
Motion by Spriggs, seconded by Márquez Simula to waive the reading of Resolution 2023-
13, there being ample copies available to the public. All ayes of present. MOTION PASSED.
Motion by Spriggs, seconded by Jacobs to adopt Resolution 2023-13, a resolution approving
the form and substance of the façade improvement grant agreement, and approving
authority staff and officials to take all actions necessary to enter the authority into a façade
improvement grant agreement with Yuli’s Salon. All ayes of present. MOTION PASSED.
RESOLUTION NO. 2023-13
A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS,
MINNESOTA, APPROVING THE FORM AND SUBSTANCE OF THE FAÇADE IMPROVEMENT GRANT
AGREEMENT, AND APPROVING AUTHORITY STAFF AND OFFICIALS TO TAKE ALL ACTIONS
NECESSARY TO ENTER THE AUTHORITY INTO FAÇADE IMPROVEMENT GRANT AGREEMENT
WITH YULI’S SALON
WHEREAS, the City of Columbia Heights (the “City”) and the Columbia Heights Economic
Development Authority (the “Authority”) have collaborated to create a certain Façade
Improvement Grant Program (the “Program”); and
WHEREAS, pursuant to guidelines established for the Program, the Authority is to award and
administer a series of grants to eligible commercial property owners and/or tenants for the
purposes of revitalizing existing store fronts, increasing business vitality and economic
performance, and decreasing criminal activity along Central Avenue Northeast, in the City’s
Central Business district, pursuant to a Façade Improvement Grant Agreement with various
property owners and/or tenants; and
WHEREAS, pursuant to the Program, the City is to coordinate a surveillance camera monitoring
program by placing surveillance cameras on some of the storefronts that are part of the Program
for the purposes of improving public safety in and around the Centr al Business District; and
WHEREAS, the Authority has thoroughly reviewed copies of the proposed form of the Grant
Agreement.
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City of Columbia Heights MINUTES April 03, 2023
Economic Development Authority Page 6
NOW, THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration,
the Authority
1. approves the form and substance of the grant agreement, and approves the
Authority entering into the agreement with Yuli’s Salon
2. that the City Manager, as the Executive Director of the Authority, is hereby
authorized, empowered, and directed for and on behalf of the Authority to enter into
the grant agreement.
3. that the City Manager, as the Executive Director of the Authority, is hereby
authorized and directed to execute and take such action as he/she deems necessary
and appropriate to carry out the purpose of the foregoing resolution.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 3rd day of April, 2023
Offered by: Spriggs
Seconded by: Jacobs
Roll Call: All ayes of present, MOTION PASSED.
Vice President
Attest:
Secretary
Questions/Comments from Members:
Herringer asked what was happening at the Asia location. Forney stated Staff is in contact with the new
business owner. They currently own Maya Cuisine in Northeast Minneapolis and purchased and
contracted the building from the previous owners, who are currently renovating it for a Mexican or
South American type restaurant. Forney stated he does not know if they are going to integrate the
pickup window yet but they are aware of the façade improvement grant.
Forney gave an update stating the Columbia Heights’ ramp near Fairview is finishing the new elevator.
He added they had the State inspection and are working on having a communication line for the phone
in the elevator before it is open to the public. He added as of last week, the EDA is the owner of the
two buildings; 8414 49th Avenue, and 4243 5th Avenue. He noted Habitat for Humanity is excited and
would like to come before the Council and bring a designer to the EDA to speak with the
Commissioners. In addition, Habitat for Humanity would like to speak with surrounding residents of the
building to get their feedback.
Forney noted the new City Planner would begin next week. Márquez Simula asked who it was. Forney
stated it was Andrew Boucher.
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Item 3.
City of Columbia Heights MINUTES April 03, 2023
Economic Development Authority Page 7
Márquez-Simula stated she had a photo from Jimmy’s with a large puddle near the parking ramp. She
noted he was concerned for the building. Forney stated in the past they had issues with leaks and
drains and would have Public Works go out and fix the issue.
James asked when they were planning to remove the house. Forney stated they would have bids as
soon as possible. He added they are hoping to do both buildings at the same time.
ADJOURNMENT
Motion by Márquez Simula, seconded by Jacobs, to adjourn the meeting at 5:21 pm. All ayes. MOTION
PASSED.
Respectfully submitted,
_______________________________
Alicia Howe, Recording Secretary
42
Item 3.
CITY COUNCIL CORNER
Mayor
Amáda Márquez Simula
Councilmembers
Connie Buesgens
Kt Jacobs
Rachel James
Justice Spriggs
City Manager
Kelli Bourgeois
City Hall—Conference Room 1, 590 40th Ave NE
Wednesday, April 12, 2023
3:00 PM
MINUTES
The following are the minutes for the Meeting of the City Council held at 3:00 p.m. on Wednesday,
April 12, 2023, in Conference Room 1, City Hall, 590 40th Avenue NE, Columbia Heights, Minnesota.
CALL TO ORDER/ROLL CALL
Mayor Márquez Simula called the meeting to order at 3:04 p.m.
Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember
James; Councilmember Spriggs
Also Present: Kevin Hansen, Public Works Director; Sara Ion, City Clerk.
WORK SESSION ITEMS
1. Strong Cities Video: https://youtu.be/tI3kkk2JdoI
Council viewed the video and discussed that we are a fully developed urban city. Director
Hansen discussed projections related to improvements to watermains, alleys and road
rehabilitation projects: overall we are not reinvesting enough in our current infrastructure.
The City will continue to ask for developers to pay for what is being updated as well as
seeking TIF Funds for public improvements.
2. For the Love of Cities, Peter Kageyama.
Council followed up on potential Iftar and other cultural involvement in the future.
Sponsoring the use of Murzyn Hall for these events and volunteering to serve, create
center pieces, serve dinners and decorate. The Council would like to follow up with this
issue in November 2023 to follow up with this issue.
Councilmember Buesgens brought up the potential for Street Pianos at the Husset Park
Jefferson Building Overhang. It was also mentioned that Ramsdell and Sullivan Parks would
be a good location.
Follow up on City Wide Book Club: Council will read the book at the Library. Director
Hansen recommended the pond with the seating area as well. Director Hansen will follow
up with Library Director for the summer newsletter.
3. Inequity in Homeownership.
Councilmember James brought up the legislative discussion of the ban related to the
single-family homes being converted to corporate rentals. There would still be the
opportunity to invest in duplexes and fourplexes. Councilmember James is unsure if this
would be passed during this legislative session. This item is to be kept in the agenda for
next month.
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Item 4.
City of Columbia Heights MINUTES April 12, 2023
City Council Corner Page 2
4. Council Discuss Next Month Schedules and Proclamations.
Mayor Márquez Simula would like this item kept on the agenda for each Council Corner.
She would like to make sure that she captures all the proclamations the Council would like
to include.
For the month of April there will be Arbor Day, and for May there will be Public Work,
Police Week, and Asian Pacific Islander Month.
5. Good Friday Holiday Name.
Mayor Márquez Simula stated that the topic of the Good Friday Holiday came up with the
discussion of Ramadan and equity. She felt there should there be a different name for the
closure and City holiday going forward.
6. Other Business.
Continued discussion of Board and Commission engagement. Community Engagement
Specialist Will Rottler will be speaking to the Park and Recreation Commission at the
upcoming meeting about attending / volunteering at upcoming Public Events.
ADJOURNMENT
The meeting was adjourned at 4:35 pm.
Respectfully Submitted,
______________________________________
Sara Ion, City Clerk
44
Item 4.
CITY COUNCIL MEETING
Mayor
Amáda Márquez Simula
Councilmembers
Connie Buesgens
Kt Jacobs
Rachel James
Justice Spriggs
Interim City Manager
Kevin Hansen
City Hall—Council Chambers, 590 40th Ave NE
Monday, April 24, 2023
6:00 PM
MINUTES
The following are the minutes for the Meeting of the City Council held at 6:00 pm on Monday,
April 24, 2023, in the City Council Chambers, City Hall, 590 40th Avenue NE, Columbia Heights,
Minnesota.
WELCOME/CALL TO ORDER/ROLL CALL
Mayor Márquez Simula called the meeting to order at 6:05 pm.
Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember
Spriggs; Councilmember James
Also Present: Lenny Austin, Chief of Police; Kevin Hansen, Interim City Manager; Jim Hoeft, City
Attorney; Sara Ion, City Clerk; Sulmaan Khan, Interim City Engineer; Kathy Ahlers, City Resident; Shelly
Johnson, City Resident; Hikari Nakane, City Resident
MISSION STATEMENT
Columbia Heights is a vibrant, healthy and connected City. We are here to actively support the
community, deliver equitable services, build and strengthen connections, improve upon our past, and
uphold our successes. We strive to be better and ensure Columbia Heights is a great place for everyone,
today and in the future.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Mayor Márquez Simula requested to change the order of the proclamations to consider Item F. “May
Asian and Pacific Islander Minnesotan Heritage Month Proclamation” before item A under
Proclamations, Presentations, Recognition, Announcements, Guests.
Motion by Councilmember Jacobs, seconded by Councilmember Buesgens, to approve the agenda as
amended. All Ayes, Motion Carried 5-0.
PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
F. May Asian and Pacific Islander Minnesotan Heritage Month Proclamation.
Mayor Márquez Simula introduced Hikari Nakane and stated she is a pastor at Church of All
Nations. She had reached out to the community for anyone who identified as Asian and
Pacific Islander and invited them to the meeting to receive the proclamation on behalf of
those who cannot attend.
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Item 5.
City of Columbia Heights MINUTES April 24, 2023
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Mayor Márquez Simula read the City’s proclamation declaring May 2023 as Asian and
Pacific Islander Minnesotan Heritage Month.
Ms. Nakane thanked Mayor Márquez Simula and the Councilmembers and explained she is
of Japanese descent and has lived in Columbia Heights for 15 years. She expressed her
pride in being a part of the Church of All Nations and noted they are committed to diversity
and inclusion. She added because of the relationship with the City, she desires to invest in
the community. Ms. Nakane again thanked the Council.
A. April Arbor Day Proclamation.
Councilmember Buesgens read the City’s proclamation. Mayor Márquez Simula proclaimed
April 28, 2023 as April Arbor Day and the month of May 2023 as Arbor Month.
Mayor Márquez Simula noted on April 28, 2023 at 12:15 pm there will be a tree planting
ceremony at McKenna Park.
B. April National Library Week Proclamation.
Councilmember James read the City’s proclamation. Mayor Márquez Simula proclaimed
April 23, 2023—April 29, 2023 as April National Library Week.
C. April Fair Housing Month Proclamation.
Councilmember James read the City’s proclamation. Mayor Márquez Simula proclaimed
April 2023 as Fair Housing Month.
D. May Public Works Week Proclamation.
Mayor Márquez Simula read the City’s proclamation declaring May 21, 2023—May 27,
2023 as May Public Works Week.
Interim City Engineer Khan accepted the proclamation and st ated he began work with the
City in July 2022. He thanked the Council for the proclamation and explained how proud
the department is to serve the community.
E. May Police Week Proclamation.
Councilmember Spriggs, on behalf of the City Council, read the City’s proclamation
declaring May 14, 2023—May 20, 2023 as May Police Week.
Chief of Police Austin accepted the proclamation and thanked Mayor Márquez Simula and
the Councilmembers. He stated on April 15, 2023 in Pope County, Deputy Joshua Owen
was killed in the line of duty and two other officers were shot. The week prior, in
Wisconsin, Officer Emily Breidenbach and Officer Hunter Scheel were killed in the line of
duty. He explained these recent events made the proclamation more significant. Chief
Austin explained in 2022, 224 officers died in the line of duty and 332 officers died in
previous years. These names will be added to the National Law Enforcement Officers’
Memorial in Washington D.C. He noted there have been six officers killed in the line of duty
in Anoka County including Columbia Heights’ Officer John Ramsdell. He explained the
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Item 5.
City of Columbia Heights MINUTES April 24, 2023
City Council Meeting Page 3
importance of taking time to honor the officers who have lost their lives in the line of duty.
He noted the candle light vigil will be held on Saturday, May 13, at 8 pm Eastern Time in
Washington D.C. This event will be live streamed and can be found it at www.nleomf.org.
He explained the Minnesota Law Enforcement Memorial Association will conduct a
memorial service on May 15 at 7 pm at the Minnesota Law Enforcement Memorial in St.
Paul.
Councilmember Jacobs stated she has had the privilege to attend ceremonies at the
Memorial in Washington D.C., noted it was an incredible experience, and encouraged
anyone who had the privilege to visit it. Mayor Márquez Simula agreed and noted she
joined the St. Paul police officers in placing the wreath at the Memorial. She added how
grateful she is to have Officer Piehn involved in the organization.
CONSENT AGENDA
Mayor Márquez Simula requested Item 9 “Amend the Library Meeting Room Usage Policy” be removed
from the Consent Agenda for further discussion.
Councilmember James noted she did not need to pull Item 10 “Rental Occupancy Licenses for
Approval” for discussion but mentioned page 103 in the Agenda Packet. She noted several of the
licenses were for Brian Buffington and explained he has six public corporations under his name with
multiple homes in Columbia Heights and hundreds of homes in the U.S. She explained th ere was no
reason to not approve the licenses so it can remain in the Consent Agenda but she wanted to note the
corporation of single-family homes. She added that Mr. Buffington has three Foreign LLC’s listed with
one address in Scottsdale Arizona. She expressed her concern regarding that and encouraged the
Council to continue to keep an eye on it as they consider rental licenses.
Motion by Councilmember James, seconded by Councilmember Spriggs, to approve removal of Item 9
removed for further discussion. All Ayes, Motion Carried 5-0.
1. Approve the April 3, 2023 City Council Work Session Meeting Minutes .
MOTION: Move to approve the April 3, 2023 City Council Work Session meeting minutes.
2. Approve the April 10, 2023 City Council Meeting Minutes .
MOTION: Move to approve the April 10, 2023 City Council meeting minutes.
3. Accept the February 8, 2023 Youth Commission Meeting Minutes .
MOTION: Move to accept the February 8, 2023 Youth Commission meeting minutes.
4. Award Contract to Abdo Financial Solutions F or Approximately Four Months of Payroll
Services.
MOTION: Move to authorize staff to enter into an agreement with Abdo Financial Solutions
for payroll preparation services at the terms listed in the agenda packet.
5. Approve the Joint Powers Agreement (JPA) with the city of Minneapolis for the
reconstruction and construction administration of 37th Avenue from Central Avenue to
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Item 5.
City of Columbia Heights MINUTES April 24, 2023
City Council Meeting Page 4
Stinson Boulevard and 37th Place from 37th Avenue to Stinson Boulevard, Projects 2110
and 2306
MOTION: Move to approve a Joint Powers Agreement with the City of Minneapolis to
provide cost-share not expected to exceed $2,909,847.71 for the construction,
construction engineering, construction inspection, material testing, and construction
administration for street reconstruction on 37th Avenue from Central Avenue to Stinson
Boulevard and 37th Place from 37th Avenue to Stinson Boulevard, City Projects 2110 and
2306.
6. Accept MWMO Grant Agreement for 37th Avenue and 37th Place Green Stormwater
Infrastructure Implementation.
MOTION: Accept the grant from the MWMO in the amount of $274,729 for the 37th
Avenue and 37th Place reconstruction projects, Projects 2110 and 2306.
7. Award Traffic Signal Painting for Five Traffic Signal Systems Along Central Avenue, Project
2308.
MOTION: Move to approve the proposal for traffic signal system painting at five
intersections on Central Avenue; Project 2308, with Cobalt Companies for an estimated
cost of $39,700.00 appropriated from Fund 430-3170-45185-2308.
8. Award of Professional Services for Topographic Surveys for 2024 and 2025 Alley
Reconstruction Projects 2406 and 2506.
MOTION: Move to approve the Proposal for Topographic Surveying for 2024 and 2025 Alley
Reconstruction; Projects 2406 and 2506, with Bolton & Menk, based on time and materials
with an estimated cost of $27,176.00 appropriated from Funds 415-6400-43050-2406 and
415-6400-43050-2506.
9. Pulled from the Consent Agenda for further discussion “Amend the Library Meeting Room
Usage Policy.”
10. Rental Occupancy Licenses for Approval.
MOTION: Move to approve the items listed for rental housing license applications for April
24, 2023, in that they have met the requirements of the Property Maintenance Code.
11. License Agenda.
MOTION: Move to approve the items as listed on the business license agenda for April 24,
2023 as presented.
12. Review of Bills.
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has reviewed the enclosed list to claims paid by check and by electronic funds
transfer in the amount of $2,155,798.16.
Motion by Councilmember Buesgens, seconded by Councilmember Jacobs, to approve the Consent
Agenda as presented with Item 9 removed for further discussion. All Ayes, Motion Carried 5-0.
48
Item 5.
City of Columbia Heights MINUTES April 24, 2023
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ITEMS PULLED FROM THE CONSENT AGENDA
9. Amend the Library Meeting Room Usage Policy.
Interim City Manager Hansen stated there are two components to the Library Meeting
Room Usage Policy amendment. The first is amending the time the community room would
be available to rent for the public and the second is amending the usage of food in the
community room in order to keep the room clean.
Mayor Márquez Simula explained the reason she pulled the item for discussion was
because there was much discussion during the Council work session where the Council
asked to have the Library Board review the policy. She did not know if it was ready to be
voted on yet. She agreed removing the usage of food makes sense but she would like to
have further discussion in the work session regarding the times and hours that is open.
Motion by Councilmember Jacobs to table the Library Meeting Room Usage Policy
discussion to a work session. Motion failed for lack of a second.
Councilmember James suggested the Council move forward with waving the fee since it is a
large change in the policy. She agreed with Mayor Márquez Simula’s comment on having
further discussion in a work session.
Councilmember Buesgens explained she would like to wave the fee and have further
discussion but since there was a motion on the table, it could prevent that from happening.
City Attorney Hoeft advised that if the Council lets the motion fail, the Council would be
able to make whatever motion it prefers.
Councilmember Spriggs expressed his excitement for the policy changes and noted he feels
comfortable approving the amendments during the meeting but is also comfortable having
further discussion with the Council. He added the changes would not go into effect until
July 1, 2023 so the Council is not under a time crunch.
Motion by Councilmember Buesgens to amend the Library Meeting Room Usage Policy,
remove the fee for the Community Room rental, remove food in the Community Room, and
table the discussion on room hours. Motion failed for lack of a second
Mayor Márquez Simula noted there was another amendment for smoking that could be
added in the motion. Interim City Manager Hansen clarified it was for chewing tobacco.
Motion by Councilmember Buesgens, seconded by Councilmember James, to amend the
Library Meeting Room Usage Policy, to approve removal of the Library fees, that no food be
allowed in the Community Room, prohibition of chewing tobacco in the Library, and to table
discussion on the hours to a work session.
Discussion during the motion:
49
Item 5.
City of Columbia Heights MINUTES April 24, 2023
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Councilmember Jacobs expressed her concern that fees may be attached to the hours so it should be
tabled it because of the correlation. Mayor Márquez Simula explained she is ready to make a decision
regarding the fees.
Councilmember James asked where the date it would go into effect is written. Interim City Manager
Hansen explained it was on the front of the Staff report in the Agenda Packet with the
recommendation from Staff having it be in effect July 1, 2023.
4 Ayes, 1 Nay, Motion Carried 4-1. Ayes: James, Spriggs, Buesgens, Márquez Simula Nay:
Jacobs.
PUBLIC HEARINGS
This is the public’s opportunity to speak regarding this matter. Any comments made after the public
hearing is closed will not be considered by the City Council and will not be included as part of the formal
record for this matter.
13. First Reading of Ordinance No. 1683, Amending Chapter 3, Article 3 of the City Code
Pertaining to Boards and Commissions.
Interim City Manager Hansen explained the Ordinance has four parts:
Updating language related to the period of time between service on the same board
and commission to “one term”;
Removal of the Traffic Commission;
Addition of Sustainability Commission; and
Updates to Youth Commission language to reduce the number of members from 20 to
13, and to include members who attend school in ISD 13.
Councilmember Buesgens expressed her excitement in adding the Sustainability
Commission.
There was no one in council chambers or via zoom who wished to speak regarding this
ordinance.
Motion by Councilmember Jacobs, seconded by Councilmember Buesgens, to waive the
reading of Ordinance No. 1683, there being ample copies available to the public. All Ayes,
Motion Carried 5-0.
Motion by Councilmember Jacobs, seconded by Councilmember James, to set the reading of
Ordinance No. 1683, an Ordinance amending Chapter 3, Article 3 of the City Code
pertaining to Boards and Commissions, for May 8th, 2023, at approximately 6:00 p.m. in
the City Council Chambers. All Ayes, Motion Carried 5-0.
ITEMS FOR CONSIDERATION
Bid Considerations
50
Item 5.
City of Columbia Heights MINUTES April 24, 2023
City Council Meeting Page 7
14. Adopt Resolution 2023-26 Being a Resolution Accepting Bids and Concurring with
Awarding a Contract for the Street Reconstruction of 37th Avenue and 37th Place,
Projects 2110 and 2306.
Interim City Engineer Sulmaan Khan explained the bids were opened and completed by the
City of Minneapolis. Five bids were received with the lowest bid by Eureka Construction,
Inc at $11.1 million. Staff are happy with the bid that was received and recommending the
Council to move forward with Eureka Construction, Inc.
Councilmember Buesgens expressed her excitement for the project and asked residents to
continue to be patient during the constructio n, noting it would be worth it when it is done.
Mayor Márquez Simula agreed, thanked the MWMNO for their assistance in the project ,
and thanked Staff for applying for grants.
Councilmember James noted the City received a Metropolitan Council Regional Grant as
well as State Aid funds to bring down the funds the City is responsible for to $2.9 million.
Motion by Councilmember Spriggs, seconded by Councilmember Jacobs, to waive the
reading of Resolution 2023-26, there being ample copies available to the public. All Ayes,
Motion Carried 5-0.
Motion by Councilmember Spriggs, seconded by Councilmember Buesgens, to adopt
Resolution 2023-26 being a Resolution accepting bids and providing concurrence for
awarding the 2023 Street Rehabilitation Program consisting of 37th Avenue Full Street
Reconstruction; Project 2110, and 37th Place Full Street Reconstruction; Project 2306, to
Eureka Construction, Inc. based upon their low, qualified, responsible bid in the amount of
$11,171,519.53, of which $2,909,847.71 is the total that Columbia Heights will be
responsible for providing to Minneapolis, appropriated from the following funds,
$1,000,000 from Fund 402-3191, $160,000 from Fund 601-6400, $25,000 from fund 602-
6400, $200,000 from Fund 653-6400, $274,729 MWMO grant funds, and the remaining is
anticipated to be covered by other City funds. All Ayes, Motion Carried 5-0.
15. Approve Exterior Signage for the New City Hall, Project 1911.
Interim City Manager Hansen reviewed the background on the new City Hall project stating
they are nearing completion around June 2023 for the interior buildout. The exterior
signage was not included in the plans that were presented to the Council. One of the
remaining items is exterior building signage specific to City Hall. City staff has been working
with Albrecht Signs of Fridley to develop and design the exterior signage. Albrecht signs has
fabricated and installed the exterior signage and LED message boards at the Library and
City liquor stores.
Interim City Manager Hansen showed the Council photos of proposed signs for the new
City Hall building. He described the various signs and where they would be placed on the
building.
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Interim City Manager Hansen noted the final cost is $52,010 and the budget had $60,000
for the project. He added Staff are recommending approval of the signage proposal from
Albrecht Sign Company and in order to get it in, they would need get permits in tomorrow.
Mayor Márquez Simula stated she was happy to hear they were under budget and thought
the new signage looked classy. Councilmember Jacobs agreed and add it looks modern and
speaks to the future and is delighted to see it.
Motion by Councilmember Buesgens, seconded by Councilmember Jacobs to approve the
exterior signage proposal from Albrecht Sign Company for the new City Hall at 3989 Central
Avenue in the amount of $52,010 from Fund 411.9999.45120.1911. All Ayes, Motion
Carried 5-0.
CITY COUNCIL AND ADMINISTRATIVE REPORTS
Report of the City Council
Councilmember Buesgens thanked the Public Works Department for refreshing the traffic signal poles
on Central Avenue. She added the City would be replacing ten alleys in 2024 and 2025. Interim City
Manager Hansen mentioned in 2019 the City had replaced three alleys and the next ten are part of 30
alleys in the City. Councilmember Buesgens noted she drove through all ten alleys. She attended the
Iftar at the mosque, the Iftar the Police Department hosted, Council Corner with the other
Councilmembers, Metro Cities annual meeting, Council Police Academy with the other
Councilmembers, and the Neighborhood Watch meeting. She gave her condolences to a family who
lost their five month old baby and noted that Public Safety Staff tried to save the baby but
unfortunately could not. She thanked the Staff for their efforts in trying to save the baby.
Councilmember James stated she attended the Iftar at the local mosque with the Columbia Heights
Police Association, a webinar on land use regulation with the League of Minnesota’s Cities, Council
Corner, and a school safety panel hosted at First Lutheran Church with Superintendent Stenvik,
Assistant Superintendent Bondo, the High School Principal, and two School Board members. The two
themes that emerged from the safety panel were mental health help especially related to bullying and
the prevalence of gun violence. She noted caring adults make a difference and thanked those who
work and volunteer with students. She stated “Happy Eid” to those who celebrate and “Happy Earth
Day”. HeightsNext organized a street clean up on Central Avenue that had 75 volunteers, cleaned four
parks, and collected 35 bags of trash which included car parts due to car crashes. Community partners
included a Girl Scout Troop, Gay for Good, a Manager from a liquor store, and a teenage girl who
brought her friends for an Earth Day party. She thanked all the volunteers who helped. She noted there
was an adopt a park clean up with the Sunday school students from First Lutheran Church. There will
be hydrant flushing in parts of the City so residents may see some discoloration in the water. She
added she has been in discussion with residents regarding skate parks, rental density cap, and meeting
with Somali American neighbors.
Councilmember Jacobs stated she was out of the country in Havana, Cuba, and explained it was a
moving trip. She noted her takeaway was seeing the perseverance in the people who live there and can
continue to enjoy each other. She attended the Council Corner and Council Academy. She noted May is
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No Mow May and mentioned an article that suggests to let the grass grow and to maintain it at six
inches so it does not cause stress on the grass. She acknowledged former City Manager Kelli Bourgeois’
last meeting and congratulated Interim City Manager Kevin Hansen. She facilitated eight resident reach
outs.
Councilmember Spriggs noted he met with Senator Knuesh, Representative Feist, Mayor Márquez
Simula, and residents at the Legend regarding the rent increases and is continuing to work on the
issue. He also met with the Governor’s top policy aids to see what solutions there were. He attended
Council Corner, Council Academy, Central Avenue Clean-up, Metro Cities meeting as the liaison, and
the Charter Commission as a fill in liaison. He stated he had many resident reach outs.
Mayor Márquez Simula thanked Councilmember Jacobs for bringing up No Mow May. She stated she
attended the Sister Cities meeting and noted the Sister Cities organization is going to Poland from
September 21, 2023—October 4, 2023 and welcomed residents to join, noting they can email her if
anyone is interested or attend the next meeting on May 9, 2023 at 1 pm. She attended the Council
Corner, went to the State Capitol with Councilmember Spriggs regarding the issue of rental increases
for the Legends, attended the Youth Commission meeting, Iftar at the local mosque, and went to the
boxing gym, Golden Gloves, with the City Manager and Community Development Director. She noted
she did a pet bed event in partnership with the Library in February and was able to donate the beds in
the past week to MARS (Minnesota Animal Rescue Services). She attended the School Safety Panel and
met with the Somali American Public Affairs Committee (SAPAC). She thanked the Library for allowing
people to meet in the parking lot before the street clean up . She attended the Police Academy with the
rest of the Council and attended the Chanhassen Dinner Theater to see the production of Prom , which
she and recommended.
Report of the City Manager
Interim City Manager Hansen noted April 25, 2023 would be the last day to register to purchase a No
Mow May yard sign in order to alert Staff and residents that they are not cutting their grass. He noted
that May is a large pollinator month and not mowing can help with the pollination process. Information
can be found at the website at www.columbiaheightsmn.gov/pollinators.
Interim City Manager Hansen stated submissions for Outstanding Citizen of the Year award are due at
midnight on April 24, 2023. Nominations for adults and youth can be found on the C ity website at
www.columbiaheightsmn.gov/outstanding. Beginning on May 1, 2023 those who are interested in the
City wide Garage Sale (June 9, 2023-June 11, 2023) can sign up to be included on a locator map.
Information can be found at www.columbiaheightsmn.gov/garagesale. Residents can sign up between
May 1, 2023 and May 31, 2023. The Fire Department is continuing to look for on call firefighters and is
hosting an informational recruitment on April 26, 2023 from 6-9 pm at the Fire Station.
Interim City Manager Hansen stated the intended goal to begin construction on 37 th Avenue is May 15,
2023. Prior to that, Minneapolis and Columbia Heights will hold informational meetings for residents
who are impacted. Construction is expected to be completed in October or early November. The City is
doing sanitary sewer lining on Central Avenue from 37th Avenue to 44th Avenue and are looking at
doing it during the evening from 7pm-7am. Staff have sent out a notice for everyone who is impacted.
A schedule has not been set yet due to waiting on permits being approved. He noted Public Works is
53
Item 5.
City of Columbia Heights MINUTES April 24, 2023
City Council Meeting Page 10
patching up pot holes and flushing fire hydrants. He suggested for community members run their
water for about 10 minutes if there is any discoloration in their water. If the water does not clear, call
Public Works.
COMMUNITY FORUM
Shelly Johnson, City resident, stated Brian Buffington is associated with Haven Brooke. She explained
that last year, the Fire Department went through a process of potentially revoking and reinstating all of
Haven Brooke properties. One of the changes coming from that was Brian Buffington being listed as
the licensee on all properties. She noted they have about 20 properties.
Kathy Ahlers, City resident, stated she has lived in Columbia Heights for 36 years and acknowledged
the good work Public Works Director Hansen has done over the years. As well as that in the living
memory of the residents of Columbia Heights there h as not been an open search for the City Manager.
She recognized Minnesota has a top ten public affairs graduate program and reviewed the education
and training that is provided in the program. She would prefer to have a more modern method of
community engagement to select a City Manager. She asked that the City Manager search utilize a
consultant and consider using community-wide forums to collect feedback from residents. She also
suggested having community-wide events before the Comprehensive Plan revision. She asked the
Council to conduct a full and complete search for a City Manager.
ADJOURNMENT
Motion by Councilmember Buesgens, seconded by Councilmember Spriggs, to adjourn. All Ayes, Motion
Carried 5-0.
Meeting adjourned at 7:23 pm.
Respectfully Submitted,
______________________________________
Sara Ion, City Clerk/Council Secretary
54
Item 5.
COLUMBIA HEIGHTS PUBLIC LIBRARY
3939 Central Ave NE, Columbia Heights, MN 55421
BOARD OF TRUSTEES: MEETING MINUTES
Wednesday, April 5th, 2023
Approved
5/3/2023
ATTENDANCE INFORMATION FOR THE PUBLIC
Members of the public who wished to attend could do so in-person, by calling 1-312-626-6799 and entering meeting ID 862 5221 5747 and passcode 039390, or by
Zoom at https://us02web.zoom.us/j/86252215747 at the scheduled meeting time. For questions, please call the library at 763-706-3690.
The meeting was called to order in the Library Community Room by Gerri Moeller at 5:30pm.
Members physically present: Gerri Moeller; Carrie Mesrobian; Chris Polley; Rachelle Waldon; Melanie Magidow (New
Member); Justice Spriggs (Council Liaison). Members remotely present: N/A. Members absent: N/A. Also present: Renee
Dougherty (Library Director); Nick Olberding (Board Secretary); Sara Ion (City Clerk). Public present: N/A.
1. The Agenda was amended by Renee to include two additional items: an Art Exhibition request by artist, Jeffrey
Berger; as well as a request to the Library Board for a member to accompany Renee to a meeting of the ACL
Library Board on May 22nd at Northtown Library. The Amended Agenda was moved and unanimously approved.
2. Oath of Office: Sara Ion was in attendance to swear in our new member, Melanie Magidow and give an overview
of the duties, expectations, and Open Meeting rules before the meeting’s Call to Order. Board introductions were
made during this portion of the meeting. Welcome to the Library Board of Trustees, Melanie :)
3. Annual Elections of Board Officers: A nomination of Gerri Moeller as Chair, and Rachelle Waldon as Vice-Chair
were made; both accepted the nominations; a motion was made to appoint Gerri Moeller as Chair and Rachelle
Waldon as Vice-Chair, it was seconded and unanimously approved.
4. The Minutes of the March 1, 2023, Board Meeting were moved and unanimously approved.
5. Review Operating Budget (2023): 24% of the year and 20% of the budget encumbered; no concerns raised.
Community Forum: Opportunity for public input. No correspondence, or members of the public in attendance.
Old Business:
6. Update on Recommended Changes to the Meeting Room Usage Policy: Justice informed the Board that this
issue was discussed by the City Council at their recent Work Session, and there was an agreement on removing
the rental fee for the room and prohibiting food, but the Council was split on the restricting hours to only
Library open hours. The Council cited that some community groups (e.g. HeightsNEXT) organize events that only
work outside of the Library’s weekly schedule (City-sponsored events like public meetings, election polling, and
the NE Business Council would still be able to meet outside of open hours); they would like the Library Board to
discuss this aspect further. The Board discussed ideas around refundable damage deposits, trusted groups, and
security monitoring, but it kept coming back to safety. There were worries about the safety of the building,
library/custodial staff, and the groups themselves (as the external doors would remain unlocked during the
duration of meetings and groups would not be able to restrict anyone who seeks to enter the building). After
discussion, the Library Board still agreed that the room use should be restricted to library operating hours, but
they are open to revisiting the issue in the future if anything changes, or if data suggests that the need for
extended hours are needed.
7. Staffing Update: One hired Page has made it through training and is now on the regular schedule. Our second
hire, due to a family emergency, had to move out of state. Another interviewee was offered the position and will
begin training next week. We will soon be fully staffed.
New Business:
8. Approve Submission of the 2022 Minnesota Public Library Annual Report: The Library Board was excited to see
55
Item 6.
that gate-count (visits), circulation (check-outs), program count, program attendance, and volunteering had all
increased from the previous year. It was noted that during the pandemic it was clear patrons were less interested
in virtual events and programming (which continued long after the Library itself re-opened to the public in June
of 2020). A MOTION was made to approve the submission of the Minnesota Public Library Annual Report for
2022; it was moved and unanimously approved.
Director’s Update:
9. February Board Report: Provided as an FYI; no discussion.
10. Art Exhibition Request (Jeffrey Berger): The application has yet to be submitted, but the artist spoke with Renee,
and even dropped off the woodblock series (Titled: La Bestía) for the Board to preview.
a. Notes from the artist:
In order to reach the United States, people sometimes ride La Bestia (The Beast) - freight trains on the rail
network running from Mexico/Central America to the southern border of the United States. Immigrants
who make these journeys face great risks. There are many photos on the internet of people traveling in
this way. Those photos provided the starting points for most of the woodblock prints. Today, and
throughout our history some have promoted stories targeting immigrants (especially immigrants without
documents) as dangerous threats to society as a means of gaining political power for themselves. I hope
these prints help defeat those false stories.
b. Proceeds from sales of these prints will be donated to: Immigrant Law Center of Minnesota (which
provides immigration legal assistance to low-income immigrants and refugees), and Raices Sagradas
(Sacred Roots) which provides mental health services for uninsured Spanish speaking immigrants.
Artwork sales will not occur in or via the Library, instead contact information for the artist will be displayed
with the art for interested buyers. A MOTION was made to pre-emptively approve the Art Exhibition by
artist Jeffrey A. Berger it was seconded, and enthusiastically approved!
11. Invitation to accompany Renee Dougherty to the May 22 Anoka County Library Board Meeting: Renee was
invited to attend the May 22 ACL Board Meeting to present the history and mission of the Columbia Heights
Public Library; Carrie and/or Rachelle said they would be available to attend the meeting with Renee.
12. From the Floor:
a. Puzzle Contest: Carrie and Chris both attended the Friends of the Library Puzzle Contest on March 25;
they were very happy with the event, saying that it brought in first-time visitors, it was very engaging,
and that we should host more events like this in the future.
b. Book Sale: The Board would like to continue discussions of a potential book sale at the next meeting. On
a side-note: the Library’s Book Sale Cart is Buy-One-Get-One-Free for the month of April in honor of
National Library Week.
c. National Library Week (April 23-29): Renee has submitted our NLW Proclamation to the City Council for
presentation at the April 24th Council meeting.
d. Library Board Public Engagement Presentations: The Board would like to continue discussing outreach
opportunities to local community groups using the staff-created PowerPoint presentation.
e. HF1974/SF1911: Senator Kunesh has introduced legislation to provide funding to public school
libraries/media centers. Also noted, Columbia Academy’s Media Center is open to students thanks to a
dedicated group of volunteers.
f. March Meeting: The Board wanted to let Renee know that Cortni did a great job hosting the March
meeting in her absence. Job well done, thank you Cortni!
There being no further business, a motion to adjourn was made and seconded at 6:44 pm; the meeting was adjourned.
Respectfully submitted,
Nicholas P. Olberding
Recording Secretary, CHPL Board of Trustees
56
Item 6.
ITEM: Presentation of Body Worn Camera Audit results to City Council
DEPARTMENT: Police Department BY/DATE: Chief Lenny Austin/May 1, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
_Healthy and Safe Community
_Equitable, Diverse, Inclusive, and Friendly
X Trusted and Engaged Leadership
_Thriving and Vibrant Destination Community
_Strong Infrastructure and Public Services
_Sustainable
BACKGROUND
Minnesota State Statute requires the Police Department to commission a biennial audit to determine that its
Body Worn Camera data are appropriately classified, whether the data are destroyed as required, how the
data are used and to otherwise verify compliance with MN State Statute 13.825. That audit was conducted by
Lynn Lembcke Consulting on March 3, 2023, and the final audit report w as issued April 12, 2023.
Minnesota State Statute 13.825 also requires that the audit results be presented to the governing body of the
police entity within 60 days of the completion of the audit. In order to document our compliance with that
provision, the City Council is being provided with a copy of the audit report and is asked to document that by
moving to acknowledge the receipt of that report.
STAFF RECOMMENDATION
The Police Department recommends that the City Council acknowledge receipt of the Body Worn Camera
audit report, with a copy of the audit report to become a part of the official record of this meeting.
RECOMMENDED MOTION(S):
MOTION: Move to acknowledge the receipt of the Body Worn Camera audit report dated April 12, 2023.
The audit was conducted on the Columbia Heights Police Department by Lynn Lembcke Consulting on
March 3, 2023. A copy of those audit findings will become a part of the record of this meeting.
ATTACHMENT(S):
Body Worn Camera Audit Report/April 12, 2023
CITY COUNCIL MEETING
AGENDA SECTION CONSENT
MEETING DATE MAY 8, 2023
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Item 7.
INDEPENDENT AUDIT REPORT
Chief Lenny Austin
Columbia Heights Police Department
825 41st Ave. NE
Columbia Heights, MN 55421
Dear Chief Austin:
An independent audit of the Columbia Heights Police Department’s Portable Recording System
(body-worn cameras (BWCs)) was conducted on March 3, 2023. The objective of the audit was to
verify Columbia Heights Police Department’s compliance with Minnesota Statutes §§13.825 and
626.8473.
Data elements the audit includes:
Minnesota Statute §13.825
• Data Classification
• Retention of Data
• Access by Data Subjects
• Inventory of Portable Recording System Technology
• Use of Agency-Issued Portable Recording Systems
• Authorization to Access Data
• Sharing Among Agencies
Minnesota Statute §626.8473
• Public Comment
• Body-worn Camera Policy
The Columbia Heights Police Department is located in Anoka County, Minnesota and is authorized
for thirty (30) peace officers. The Columbia Heights Police Department utilizes Axon body-worn
cameras and Evidence.com cloud-based evidence management storage. The audit covers the period
February 1, 2021, through February 28, 2023.
Audit Requirement: Data Classification
Determine if the data collected by BWCs are appropriately classified.
Columbia Heights Police Department BWC data is presumptively private. All data collected during
the audit period is classified as private or nonpublic data. The Columbia Heights Police Department
had no incidents of the discharge of a firearm by a peace officer, use of force that resulted in
substantial bodily harm, requests from data subjects for the data to be made accessible to the public,
or court orders directing the agency to release the BWC data to the public.
No discrepancies noted.
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Item 7.
Audit Requirement: Retention of Data
Determine if the data collected by BWCs are appropriately retained and destroyed in accordance
with statutes.
The Columbia Heights Police Department utilizes the General Records Retention Schedule for
Minnesota Cities and agency specified retention periods in Evidence.com. At the conclusion of a
BWC recording, meta data, including an Evidence.com category, is assigned via an interface with
the computer aided dispatch system. Each Evidence.com category has an associated retention
period. Upon reaching its retention date, evidence is systematically deleted. Deletion of the data is
captured in the audit trail.
A report was produced from Evidence.com for all BWC data collected during the audit period.
Randomly selected records from the Evidence Created Report were reviewed, and the date and time
the data was created was verified against the deletion date. Each of the records were deleted or
maintained in accordance with the record retention. Randomly selected records were verified
against audit trail reports, and each record was deleted or maintained in accordance with the record
retention.
The Columbia Heights Police Department had received one request from a data subject to retain
BWC data beyond the applicable retention period. The requested data had not yet reached its
retention period.
Supervisors monitor BWC data for proper categorization to ensure BWC data are appropriately
retained and destroyed.
No discrepancies noted.
Audit Requirement: Access by Data Subjects
Determine if individuals who are the subject of collected data have access to the data, and if the
data subject requests a copy of the data, other individuals who do not consent to its release must be
redacted.
BWC data is available to data subjects and access may be requested by submission of a Columbia
Heights Police Department Request for Information form. During the audit period, the Columbia
Heights Police Department had received no requests to view BWC video but did receive requests
for copies of BWC video from data subjects. Data subjects other than the requestor were redacted.
A copy of the redacted video is stored in Evidence.com along with the original copy. The request is
documented in Evidence.com notes and the audit trail. Request for Information forms are retained
in a folder.
No discrepancies noted.
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Item 7.
Audit Requirement: Inventory of Portable Recording System Technology
Determine the total number of recording devices owned and maintained by the agency; a daily
record of the total number of recording devices actually deployed and used by officers, the policies
and procedures for use of portable recording systems by required by section 626.8473; and the
total amount of recorded audio and video collected by the portable recording system and
maintained by the agency, the agency’s retention schedule for the data, the agency’s procedures for
destruction of the data, and that the data are available to the public.
Columbia Heights Police Department’s BWC inventory consists of thirty-six (36) devices. An
inventory report produced from Evidence.com detailed the number of recording devices owned and
maintained by the agency. The inventory included the device model, serial number, device name,
the officer assigned to the device, date of last upload, device status, error status, firmware version,
and warranty date.
The Columbia Heights Police Department BWC policy and BWC procedures govern the use of
portable recording systems by peace officers while in the performance of their duties. The
Department’s BWC policy requires officers to ensure their BWC is in good working order and to
report any failure to his/her supervisor.
Peace officers were trained on the use of the BWCs during implementation. Newly hired officers
are trained as part of their field training program.
Officers working on randomly selected dates and randomly selected calls for service were verified
against the Evidence Created Report and confirmed that BWCs are being deployed and officers are
wearing and activating their BWCs. A review of the total number of BWC videos created per
quarter, and a comparison between BWC videos created to calls for service, shows a consistent
collection of BWC data.
Evidence.com queries and the Evidence Created Report detail the total amount of BWC data
created, stored/maintained, and deleted.
The Columbia Heights Police Department utilizes the General Records Retention Schedule for
Minnesota Cities and agency specified retention periods in Evidence.com. BWC video is fully
deleted from Evidence.com upon reaching its scheduled deletion date. Meta data and audit trails are
maintained in Evidence.com after deletion of BWC audio and video. BWC data is available upon
request, and access may be requested by submission of a Columbia Heights Police Department
Request for Information form.
No discrepancies noted.
Audit Requirement: Use of Agency-Issued Portable Recording Systems
Determine if peace officers are only allowed to use portable recording systems issued and
maintained by the officer’s agency.
The Columbia Heights Police Department’s BWC policy states that officers are prohibited from
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Item 7.
using personally owned recording devices while on-duty without the express consent of the Shift
Sergeant.
No discrepancies noted.
Audit Requirement: Authorization to Access Data
Determine if the agency complies with sections 13.05, Subd. 5, and 13.055 in the operation of
portable recording systems and in maintaining portable recording system data.
Supervisors conduct monthly reviews of BWC data to ensure proper labeling and compliance with
policy.
Nonpublic BWC data is only available to persons whose work assignment reasonably requires
access to the data. User access is managed by the assignment of roles and permissions in
Evidence.com. Permissions are based on staff work assignments. Roles and Permissions are
administered by the Information Systems Specialist. Access to Evidence.com is password protected
and requires dual authentication.
The agency’s BWC policy and BWC procedures govern access to BWC data. Agency personnel
may access BWC data only when there is a business need for doing so. Agency personnel are
prohibited from accessing BWC data for non-business reasons and from sharing the data for non-
law-enforcement-related purposes. User access to data is captured in the audit trail. The BWC
policy states that any member who accesses or releases recordings without authorization may be
subject to discipline.
When BWC data is deleted from Evidence.com, its contents cannot be determined. The Columbia
Heights Police Department has had no security breaches. A BCA CJIS Security audit was
conducted in November of 2022.
No discrepancies noted.
Audit Requirement: Sharing Among Agencies
Determine if nonpublic BWC data is shared with other law enforcement agencies, government
entities, or federal agencies.
The Columbia Heights Police Department’s BWC policy and BWC procedures allow for the
sharing of data with other law enforcement agencies for legitimate law enforcement purposes only
and for the sharing of data with prosecutors, courts and other criminal justice entities as provided by
law. Agencies seeking access to BWC data submit a written request. Sharing of data is captured in
the audit trail. The Evidence.com notes and the Evidence.com Sharing Audit Report provide
documentation of shared data. Written requests are retained.
No discrepancies noted.
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Item 7.
Audit Requirement: Biennial Audit
Determine if the agency maintains records showing the date and time the portable recording system
data were collected, the applicable classification of the data, how the data are used, and whether
data are destroyed as required.
Evidence.com and the Evidence.com Evidence Created Report document the date and time portable
recording system data were collected and deleted. All BWC data collected during the audit period
is classified as private or nonpublic data. The Evidence.com notes and audit trail document how the
data are used. The audit trail is maintained in Evidence.com after deletion of video. The
Evidence.com audit trail documents each and every action taken from the creation of the recording
to its deletion, as well as access to the audit trail after BWC has been deleted.
No discrepancies noted.
Audit Requirement: Portable Recording System Vendor
Determine if portable recording system data stored in the cloud, is stored in accordance with
security requirements of the United States Federal Bureau of Investigation Criminal Justice
Information Services Division Security Policy 5.4 or its successor version.
An Axon CJIS Compliance White paper outlines the specific security policies and practices for
Evidence.com and how they are compliant with the CJIS Security Policy. Axon has signed the
CJIS Security Addendum in all states and has performed statewide CJIS-related vendor
requirements in Minnesota. Axon has incorporated the CJIS Security Addendum by reference into
the Axon Master Services and Purchase Agreement. Axon maintains signed CJIS Security
Addendum certification pages for Axon personnel. Authorized Axon personnel are required to
complete Level 4 CJIS Security Training upon assignment and biennially thereafter.
Axon appears on the BCA Vendor Screening Program list of approved and screened vendors and is
vetted in accordance with the security requirements of the United States Federal Bureau of
Investigation Criminal Justice Information Services Division Security Policy.
No discrepancies noted.
Audit Requirement: Public Comment
Determine if the law enforcement agency provided an opportunity for public comment before it
purchased or implemented a portable recording system and if the governing body with jurisdiction
over the budget of the law enforcement agency provided an opportunity for public comment at a
regularly scheduled meeting.
The Columbia Heights Police Department’s BWC system was purchased and implemented prior to
the requirement of Minn. Statute § 626.8473, Subd. 2.
No discrepancies noted.
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Item 7.
Audit Requirement: Body-worn Camera Policy
Determine if a written policy governing the use of portable recording systems has been
established and is enforced.
The Columbia Heights Police Department has established and enforces BWC policy. The policy
was compared to the requirements of Minn. Stat. § 626.8473. The policy includes all of the
minimum requirements of Minn. Stat. § 626.8473, Subd. 3. The BWC policy is posted on the
agency’s website.
No discrepancies noted.
This report was prepared exclusively for the City of Columbia Heights and Columbia Heights
Police Department by Lynn Lembcke Consulting. The findings in this report are impartial and
based on information and documentation provided and examined.
Dated: April 12, 2023 Lynn Lembcke Consulting
______________________________
Lynn Lembcke
63
Item 7.
ITEM: Amend Library Meeting Room Usage Policy.
DEPARTMENT: Library BY/DATE: Director Renee Dougherty / May 3, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
X Healthy and Safe Community
X Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
_Thriving and Vibrant Destination Community
X Strong Infrastructure and Public Services
_Sustainable
BACKGROUND
At the Work Session on May 1, 2023, the Council discussed the Library Board’s recommendation to amend the
library meeting room usage policy to allow public use of the community room only when staff are present in
the building.
Members of the Council did not want to eliminate after-hours use of the community room, which was
designed to allow access when the main library was closed.
Discussion acknowledged that activity on Central Avenue in 2023 has changed since 2015 when the building
was designed. Discussion considered the benefits and potential liabilities of public use of the community room
without staff presence or monitoring. Considerations included after-hours availability one night per week;
gauging interest in after-hours use with a survey question on the responsibility form; increasing library service
hours; and adding staff for after-hours reservations. Supplemental detection systems or active monitoring of
existing cameras could be purchased to enhance building and staff security.
SUMMARY OF CURRENT STATUS
Council arrived at a consensus to support the amendment of the meeting room usage policy with the caveat
that available hours for the community room match the hours when the building is staffed: Monday through
Thursday 9 am – 7:30 pm, Friday, 9 am – 5 pm, and Saturday, 10 am – 3:30 pm.
STAFF RECOMMENDATION
Approve the library meeting room usage policy as amended.
RECOMMENDED MOTION(S):
MOTION: Move to amend the Library Board Meeting Usage Policy.
ATTACHMENT(S):
Meeting Room Use 2023.05.08 draft
2023 Library Room Use Agreement Form 2023.05.08 draft
CITY COUNCIL MEETING
AGENDA SECTION CONSENT
MEETING DATE MAY 8, 2023
64
Item 8.
MEETING ROOM USAGE
PURPOSE: Providing space for community meetings and to groups or individuals furthers the
Columbia Heights Public Library’s role in the community as a resource accessible to all residents
and the public in general. This policy guides the reservations and use of the Library’s study
rooms, conference room, craft room, history room, and community room.
PRINCIPLES: As a community service, and a connector of ideas and people, the Library makes
available a variety of spaces to accommodate differing needs and groups. The Library
encourages use of its facilities within the policies established by the Library Board and City
Council.
DEFINITIONS:
Study Rooms: Study rooms are available for individual use or one-on-one discussions. Study
rooms are intended for quiet study or consultation by students and other community users. The
Library provides three Study Rooms (Rooms 133, 134, and 135) with a capacity of one to three
persons per room. Sign-up is required at the time of use; advance reservations are not
permitted. Study rooms are not intended for commercial purposes.
Meeting Rooms: Meeting Rooms are intended for groups of four or more people. Meeting
rooms include the History Room, Conference Room, Craft Room, and Community Room. These
rooms are available for public use when not being used by the library.
History Room: The History Room is located in the main area of the library, has a fixed table and
chair setup, has a capacity of 12 persons, and is available on a reservation basis.
Conference Room: The Conference Room is located in the main area of the library, has a fixed
table and chair setup, has a capacity of 6 persons, and is available on a reservation basis.
Craft Room: The Craft Room is located in the main area of the library, has moveable tables and
chairs and a sink, has a capacity of 8 persons, and is available on a reservation basis.
Community Room: The Community Room is located across the vestibule from the main library
space. The Community Room is a flexible use space with tables, chairs, a whiteboard, and limited
AV equipment, including a ceiling mounted projector, and screen. Presenters must bring their
own laptops. Library staff does not provide technical support for audio-visual equipment.
65
Item 8.
The Community Room has a capacity of 100 people, and is available on a reservation basis at no
cost. The Community Room may be reserved between the hours of 7 am and 9 pm Monday
through Saturday 9 am and 7:30 pm Monday through Thursday, 9 am and 5 pm on Friday, and 9
am and 3:30 pm on Saturday.
NON-ENDORSEMENT: Permission to reserve and use a space does not constitute an
endorsement by the Library of the group, program, or point of view expressed. The name of the
Library may not be used in any publicity for non-library sponsored or co-sponsored meetings
except to designate the meeting location. The Library may not be identified as a co-sponsor of a
meeting without prior approval of the Library Board, Library Director, or the City Manager in the
Library Director’s absence.
RESERVATIONS AND USE LIMITATIONS: Rooms that can be reserved are as follow: Craft
Room, Conference Room, History Room, and Community Room. Priority for reserving all rooms
will be given in the following order:
1. Library sponsored and co-sponsored programs and activities
2. City of Columbia Heights departments
3. General Public
Rooms may be reserved by any person or group that is open to the general public and
appropriate to the facility.
1. Appropriate use would not include activities that might damage the facilities, and those
which may interfere with the regular use of the library.
2. Because of implied endorsement of the library’s institutional standing and potential
liability to the library, health screening activities will not be a permitted use of meeting
rooms except for outreach programs provided by Anoka County, by local hospitals, or by
recognized non-profit health organizations.
3. The rooms may not be used for commercial or fundraising purposes or functions.
a. No fees or admission may be charged to individuals attending meetings or
programs.
b. No commercial transactions may occur, including the provision of fee-based
services.
c. No fundraising may occur as either a primary or incidental use of the rooms.
d. Exceptions may be made for library-related activities.
4. Reservations will not be accepted more than sixty (60) days in advance of meetings.
Rooms are available on a first-come, first-served basis. No provisions will be made to
reserve rooms on a constant or recurring basis – rooms will be booked for each meeting
as appropriate. The Library may limit the number of confirmed reservations for any
individual or group to no more than once per month.
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Item 8.
5. Responsibility form is to be submitted at least three days prior to the reservation. Access
will not be granted to the facility until the completed reservation form is submitted.
Proof of identification is required to be provided at the time the reservation form is
submitted.
6. No alcoholic beverages are allowed.
7. Covered beverages are allowed in all rooms. No cooking, refrigeration, or electrical
appliances are available or may be used. The refrigerator in the Community Room is not
to be used by any persons or groups reserving the room without prior approval by the
Library Director.
a. Persons or groups are required to provide all supplies and are responsible for
cleaning up all waste.
b. Exceptions to this policy are possible for library or City sponsored events.
8. Storage of equipment or supplies for groups using the rooms is not permitted.
9. Nothing may be affixed to library walls or windows (e.g. tape, tacks, putty, temporary
hangers, etc.).
10. Furniture must remain in the space and put away when done.
11. Rooms must be picked up and cleaned before the person or group leave. Chairs and
tables must be returned to their original places. The room must be vacant by the hour
specified on the application or 15 minutes before the library closing time for the
Conference Room, Craft Room, History Room, and Study Rooms. User will be responsible
for any damage to room, furniture, or equipment.
12. Smoking, including the use of e-cigarettes and chewing tobacco, is not allowed in any of
the rooms of the library building.
13. No keys will be issued for the library facilities.
14. The library reserves the right to revoke a reservation to use any room if the room is
needed for library purposes at the specified time. All attempts will be made to provide a
minimum two-week notice of the cancellation.
RESPONSIBILITIES:
1. Patrons shall comply with all federal, state, and local laws. Entrance onto Library property
and use of its facilities indicates acceptance of and willingness to abide by all applicable
policies and procedures. Future reservations may be denied if an individual or group is
out of compliance.
2. The Library retains the right to monitor all meetings, programs, and events conducted on
the premises to ensure Library policies are followed. Library staff shall have free access to
any meeting or event at all times.
3. The person or group reserving the room is responsible for leaving the room in good
condition. If the room requires additional tear down or cleaning after a meeting, the
contact person for the group will be charged a fee of $100. In addition, the person or
group may be denied future reservations of the Library rooms.
4. All clean-up must be completed within the time specified on the application and no later
than 15 minutes prior to closing for all rooms except the Community Room.
67
Item 8.
CANCELLATIONS:
1. Persons or groups reserving the rooms should notify the Library as soon as possible if it
is necessary to cancel a reservation.
2. Repeated cancellations or failure to show may affect the ability to reserve meeting rooms
in the future.
3. If meeting room users are 10 or more minutes late for their booked time, library staff
may allow other patrons to book the room.
INDEMNIFICATION: The person or group reserving the room shall indemnify, defend, and hold
harmless the City of Columbia Heights, its officers, agents, and employees from and against any
and all claims, suits, actions of any kind, arising and resulting and accruing from a negligent act,
omission, or error of the person or group resulting in or relating to personal injuries or property
damage arising from the person or groups’ use of the library.
PARKING: In an effort to preserve library parking stalls for general Library patrons, persons or
groups renting the Community Room that anticipate attendance to exceed 15 people are asked
to direct their attendees to park at the municipal parking ramp located at 4025 Van Buren
Avenue NE or the municipal parking lot located on the south side of 40th Avenue between
Central Avenue and Van Buren Avenue. If the Library experiences issues with patrons not having
available parking during a large group reservation the Library may deny future room
reservations to that group.
Adopted: 12/7/1993
Revised: 1/9/1996; 9/7/1999; 6/3/2003; 5/8/2007; 7/13/2016; 6/13/2018; 3/9/2020; 7/26/2021 ;
04/2724/2023; 5/8/2023 (effective 7/1/2023)
68
Item 8.
MEETING ROOM USE
RESPONSIBILITY FORM
Columbia Heights Public Library: 3939 Central Avenue NE, Columbia Heights, MN 55421 ▪ 763-706-3690
Meeting Room Use Responsibility: I, the undersigned, as a representative of the organization named below, understand that my group and I will leave the
meeting room of the Columbia Heights Public Library in good condition after our use. Any damage incurred as a result of our use of the room will be the responsibility of
the representative and group. I have received and read a copy of the current Meeting Room Use Policy.
I understand that the Library is not a sponsor of my program/meeting, and that it assumes no responsibility for the program or contents therein. Notices, promotions, and
advertisements for the event may list the Library only as the location, will clearly identify the program sponsor, and will not imply any Library endorsement or sponsorship.
I further guarantee that the room will not be used for any commercial purpose by myself or the group. If my meeting anticipates more than 14 attendees, I will instruct
them to park in municipal lots/ramps on the west side of Central Ave, not in the library parking lot.
RE
PR
E
S
E
N
T
A
T
I
VE
YES: ⃝ NO: ⃝
FIRST NAME LAST NAME COLUMBIA HEIGHTS RESIDENT?
E-MAIL ADDRESS PHONE (CELL) PHONE (HOME OR WORK)
MAILING ADDRESS
GR
O
U
P
YES: ⃝ NO: ⃝
GROUP NAME BASED IN COLUMBIA HEIGHTS?
MAILING ADDRESS
AVAILABLE ROOM DETAILS
NAME CAPACITY AMENITIES AVAILABILITY COST
COMMUNITY ROOM (#100) 10-100 WHITEBOARD, PROJECTION SCREEN*, SPEAKERPHONE**
9 am -7:30 pm,
MON-THUR;
9 am -4:30 pm FRI;
9 am -3:30 pm SAT
$0
HISTORY ROOM (#130) 3-12 WHITEBOARD, DIGITAL SCREEN*, SPEAKERPHONE** LIBRARY OPEN HOURS $0
CONFERENCE ROOM (#132) 3-6 WHITEBOARD, DIGITAL SCREEN* LIBRARY OPEN HOURS $0
CRAFT ROOM (#136) 3-8 WHITEBOARD, DIGITAL SCREEN* LIBRARY OPEN HOURS $0
STUDY ROOMS (#133, #134, #135) ARE FIRST-COME-FIRST-SERVED FOR 1-3 PERSONS (NO FORM REQUIRED).
ROOM #130, #132, AND #136 ARE ALSO AVAILABLE FIRST-COME-FIRST-SERVED WITHOUT A RESERVATION FOR GROUPS OF 3+ (NO FORM REQUIRED).
*REQUIRES A PERSONAL DEVICE WITH AN HDMI A/V CONNECTION. **LOCAL CALLS ONLY
REPRESENTATIVE’S SIGNATURE DATE
WOULD YOU BE INTERESTED IN RESERVING THE COMMUNITY ROOM AFTER THE LIBRARY IS CLOSED? ________________________________________________________________
STAFF USE ONLY
RECEIVED BY: RECEIVED DATE:
NOTES:
REVISED: 8/8/2016; 8/9/2021; 4/24/2023, 5/8/2023 (EFFECTIVE 7/1/2023)
69
Item 8.
ITEM: Annual declaration that the City of Columbia Heights does NOT waive the monetary limits on
the Municipal Tort Liability under Minnesota Statues, Section 466.04.
DEPARTMENT: Finance BY/DATE: Joseph Kloiber, Finance Director / May 08, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
_Healthy and Safe Community
_Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
_Thriving and Vibrant Destination Community
X Strong Infrastructure and Public Services
_Sustainable
BACKGROUND
The City purchases its liability insurance from the League of Minnesota Cities Insurance Trust (LMCIT). Staff is
currently preparing the renewal application for the policy period June 1, 2023 through May 31, 2024. The
LMCIT requires that member cities document annually whether they waive the tort liability limits established
for municipalities by Minnesota Statutes, Section 466.04.
With certain exceptions, the City’s general liability insurance provides up to $2 million per claim and up to $3
million in aggregate claims per year. In addition, the City carries coverage termed “excess liability” or
“umbrella” coverage for up to an additional $1 million. Minnesota Statutes Section 466.04 however, limits a
city’s liability for certain types of claims to less than this policy coverage. If the City does not waive these
lower limits provided by statute, LMCIT will only pay out the (lower) statutory limit for any applicable claims.
Consequently, the LMCIT prices its liability premiums lower for Cities that do not waive the stat utory limits.
The City’s insurance agent is aware of no MN cities that chose to waive these statutory limits for the most
recent policy period. Staff estimates that the annual savings in premium costs for the City of Columbia Heights
are $15,000 by not waiving the statutory limits.
The attached information from LMCIT provides additional detail on the effects of waiving or not waiving the
statutory limits under different scenarios.
RECOMMENDED MOTION(S):
MOTION: Move to declare that the City of Columbia Heights does NOT waive the monetary limits on municipal tort
liability under Minnesota Statutes, section 466.04.
ATTACHMENT(S):
LMCIT Coverage Waiver Form
CITY COUNCIL MEETING
AGENDA SECTION CONSENT AGENDA
MEETING DATE MAY 8, 2023
70
Item 9.
71
Item 9.
ITEM: License Agenda.
DEPARTMENT: Community Development BY/DATE: Alicia Howe / May 03, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
X Healthy and Safe Community
_Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
_Thriving and Vibrant Destination Community
_Strong Infrastructure and Public Services
_Sustainable
BACKGROUND
Attached is the business license agenda for the May 08, 2023, City Council meeting. This agenda consists of
applications for 2023: Contractor Licenses, Carnival Licenses, and Massage Therapist Licenses. At the top of
the license agenda there is a phrase stating "*Signed Waiver Form accompanied application", noting that the
data privacy form has been submitted as required. If not submitted, certain information cannot be released to
the public.
RECOMMENDED MOTION(S):
MOTION: Move to approve the items as listed on the business license agenda for May 08, 2023 as
presented.
ATTACHMENT(S):
Contractor Licenses – 2023
Carnival Licenses -2023
Massage Therapist Licenses - 2023
CITY COUNCIL MEETING
AGENDA SECTION CONSENT AGENDA
MEETING DATE MAY 08, 2023
72
Item 10.
TO CITY COUNCIL MAY 08, 2023
*Signed Waiver Form accompanied application
Contractor Licenses – 2023
Renewal:
FRANA COMPANIESS 633 SECOND AVENUE, HOPKINS, MN $80.00
MATTY’S V’S HEATING & COOLING 1052 93RD LANE, COON RAPIDS, MN $80.00
Carnival Licenses – 2023
FAMILY FUN SHOWS 20590 STATE HWY 83, MANKATO, MN $200.00
Massage Therapist Licenses – 2023
LIN XIUQING $100.00
73
Item 10.
ITEM: Rental Occupancy Licenses for Approval.
DEPARTMENT: Fire BY/DATE: Assistant Fire Chief Dan O’Brien / May 8, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
X Healthy and Safe Community
_Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
_Thriving and Vibrant Destination Community
X Strong Infrastructure and Public Services
_Sustainable
BACKGROUND
Consideration of approval of attached list of rental housing license applications
STAFF RECOMMENDATION
Recommendation to approve the attached list of rental housing license applications.
RECOMMENDED MOTION:
MOTION: Move to approve the items listed for rental housing license applications for May 8, 2023, in that
they have met the requirements of the Property Maintenance Code.
ATTACHMENT(S)
Rental Occupancy Licenses for Approval – 5-8-23
CITY COUNCIL MEETING
AGENDA SECTION CONSENT
MEETING DATE MAY 8, 2023
74
Item 11.
75
Item 11.
76
Item 11.
77
Item 11.
78
Item 11.
ITEM: Review of Bills.
DEPARTMENT: Finance Department BY/DATE: May 8, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
_Healthy and Safe Community
_Equitable, Diverse, Inclusive, and Friendly
X Trusted and Engaged Leadership
_Thriving and Vibrant Destination Community
_Strong Infrastructure and Public Services
_Sustainable
BACKGROUND
The Finance Department prepares a list of all payments made for approval of the Council.
STAFF RECOMMENDATION
Approve payments since previous City Council Meeting.
RECOMMENDED MOTION(S):
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed
the enclosed list to claims paid by check and by electronic funds transfer in the amount of $378,581.31.
ATTACHMENT(S):
List of Claims
CITY COUNCIL MEETING
AGENDA SECTION CONSENT AGENDA
MEETING DATE MAY 08, 2023
79
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 1/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
106.00 609.0000.14500041223 INV56 BREWING LLC5622286194788MAIN04/27/2023
22.90 101.1110.44000NAME PLATESAAA AWARDS19400194789MAIN04/27/2023
384.75 609.0000.14500041323 INVAMERICAN BOTTLING COMPANY3562623891194790MAIN04/27/2023
656.75 609.0000.14500041223 INV3562836474194790
1,041.50
92.34 609.9791.44020041823 MOPS,MATS,TOWELSARAMARK UNIFORM & CAREER APPAR2500227647194791MAIN04/27/2023
98.03 609.9792.44020042023 MOPS,MATS,TOWELS2500229631194791
98.03 609.9792.44020041323 MOPS,MATS,TOWELS2500225444194791
66.05 609.9793.44020042023 MOPS,MATS,TOWELS2500229573194791
103.85 609.9793.44020041323 MOPS,MATS,TOWELS2500225382194791
458.30
92.66 701.0000.14120WHEEL SPEED SENSORASTLEFORD INTERNATIONAL01P94023194792MAIN04/27/2023
420.09 701.0000.14120COOLANT SURGE TANK01P94667194792
555.81 701.0000.14120VALANCS01P94668194792
1,068.56
37.84 201.2400.42030BUSINESS CARDSBAA PRINTING SOLUTIONS INC9124194793MAIN04/27/2023
30.00 101.5200.42171WEED TRIMMER LINEBEISSWENGER'S HARDWARE700226194794MAIN04/27/2023
318.00 609.0000.14500040723 INVBERGMAN LEDGE LLCE-9702194795MAIN04/27/2023
118.73 603.9530.42170ORGANIC WASTE BAGS, BUCKETS, LIDSBIOBAGS AMERICAS INCINV497982194796MAIN04/27/2023
230.00 609.0000.14500040423 INVBLACK STACK BREWING21981194797MAIN04/27/2023
167.00 609.0000.14500041823 INV22181194797
397.00
15.99 701.9950.42171WIRE TERM TOOLBMJ CORPORATION67-128703194798MAIN04/27/2023
228.00 609.0000.14500041223 INVBROKEN CLOCK BREWING COOP7520194799MAIN04/27/2023
239.00 609.0000.14500041223 INV7529194799
467.00
179.14 101.1940.43810041923 SOLAR POWERCARLSON COMMUNITY SOLAR LLC16427194800MAIN04/27/2023
107.74 602.9600.43810041923 SOLAR POWER16427194800
1,011.21 701.9950.43810041923 SOLAR POWER16427194800
1,298.09
700.00 204.6314.43050HOME ENERGY AUDIT 0123-0323CENTER FOR ENERGY & ENVIRONMENT22501194801MAIN04/27/2023
1,387.87 101.1940.43830041423 8000014661-5CENTERPOINT ENERGY8000014661-5194802MAIN04/27/2023 80
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 2/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
1,320.98 101.5129.43830041423 8000014661-58000014661-5194802
887.37 101.5200.43830041423 8000014661-58000014661-5194802
342.79 601.9600.43830041423 8000014661-58000014661-5194802
935.10 609.9791.43830041423 8000014661-58000014661-5194802
1,110.54 609.9792.43830041423 8000014661-58000014661-5194802
178.53 609.9793.43830041423 8000014661-58000014661-5194802
2,569.82 701.9950.43830041423 8000014661-58000014661-5194802
8,733.00
34.48 701.9950.42161BRAKE CLEANER CHAMBERLAIN OIL COMPANY INC431239-00194803MAIN04/27/2023
105.94 101.5129.44020MOPS, MATS JPM 041823CINTAS INC4152747058194804MAIN04/27/2023
31.99 701.9950.42172UNIFORM RENTAL 0414234152584773194804
137.93
245.30 601.9600.42160WATER METER WIRINGCORE & MAIN LPS641390194805MAIN04/27/2023
391.84 601.9600.42990OMNI WATER METERS172225194805
637.14
1,127.69 101.5129.43810041923 SOLAR POWERCORNILLIE 2 COMMUNITY SOLAR16428194806MAIN04/27/2023
46.74 604.9600.43810041923 SOLAR POWER16428194806
1,174.43
770.00 701.9950.44000SCAN TOOL SOFTWARECUMMINS INCE3-31603194807MAIN04/27/2023
787.50 603.9530.42920PLASTIC RECYCLING 0323EMERGE ENTERPRISES06846194808MAIN04/27/2023
8.69 601.9600.42010FASTENERSFASTENAL COMPANYMNSPR185032194809MAIN04/27/2023
27.39 701.0000.14120FILTERFLEETPRIDE INC106678735194810MAIN04/27/2023
485.63 701.0000.14120FILTERS106678691194810
357.36 701.0000.14120HOSE, FITTINGS106831033194810
870.38
16.16 701.0000.14120WIPER BLADESGENUINE PARTS/NAPA AUTO4342-910836194811MAIN04/27/2023
1,210.10 101.5200.42171STRAW BLANKETS, SOD STAPLESGERTENS GREENHOUSE196573/12194812MAIN04/27/2023
849.50 101.5200.42171LANDSCAPING EDGING, GRASS SEED196575/12194812
3,292.50 101.6102.42160.2013TREEGATOR TREE WATERING BAGS195887/D194812
1,612.50 101.6102.42171LANDSCAPING EDGING, GRASS SEED196575/12194812
6,964.60
1,130.99 609.0000.14500041123 INVGREAT LAKES COCA-COLA DISTRBTN3612217504194813MAIN04/27/2023
3,953.95 609.0000.14500040723 INVHOHENSTEINS INC597726194814MAIN04/27/2023
150.00 609.0000.14500041423 INV599818194814
81
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 3/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
4,103.95
61.33 101.5200.42171CONCRETE, CONCRETE TUBE, FASTNERSHOME DEPOT #28024020147194815MAIN04/27/2023
94.40 101.5200.42171BITS, HOOK & PICK SET, SANDING DISCS, SCREWS7013680194815
1.38 101.5200.42171BITS7020208194815
157.11
146.25 609.0000.14500040723 INVINSIGHT BREWING COMPANY, LLC4788194816MAIN04/27/2023
1,489.23 883.5500.42170LIBRARY YOUTH SELF-DIRECTED PLAYSPACE EQUIPMENTLAKESHORE490113030723194817MAIN04/27/2023
248.50 609.0000.14500041223 INVLUCID BREWING LLC15855194818MAIN04/27/2023
600.00 609.0000.14500041423 INVMAVERICK WINE COMPANYINV970668194819MAIN04/27/2023
4.50 609.9792.42199041423 INVINV970668194819
604.50
431.00 609.0000.14500040723 INVMCDONALD DISTRIBUTING CO682089194820MAIN04/27/2023
452.25 609.0000.14500041423 INV683271194820
883.25
152.00 609.0000.14500040523 INVMEGA BEER LLC22705194821MAIN04/27/2023
69.96 101.2100.42171SHOWER HEADSMENARDS CASHWAY LUMBER-FRIDLEY85295194822MAIN04/27/2023
69.96 101.2200.42171SHOWER HEADS85295194822
76.87 101.5001.42171KEY LOCK BOXES, SCREWS, WASHERS87179194822
34.96 602.9600.42171CLEANER, PLIERS, AIR FRESHENER86527194822
3.99 705.9970.42171MORTAR REPAIR86580194822
99.90 705.9970.42171LED BULBS86851194822
355.64
166.38 701.0000.14120WINDOW GLASSMIDWAY FORD767013194823MAIN04/27/2023
40.67 701.0000.14120SEALS, GASKET768102194823
10.33 701.0000.14120GASKET768152194823
217.38
681.26 201.0000.208201ST QTR 2023 SURCHARGEMN DEPT OF LABOR & INDUSTRYMARCH0030402023194824MAIN04/27/2023
(27.25)201.0000.362601ST QTR 2023 SURCHARGEMARCH0030402023194824
654.01
695.70 609.0000.14500041323 INVMODIST BREWING CO LLCE-40370194825MAIN04/27/2023
151.83 609.0000.14500040623 INVE-40171194825
280.00 609.0000.14500042023 INVE-40557194825
1,127.53 82
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 4/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
3,274.65 609.0000.14500041223 INV/DELPAUSTIS & SONS WINE COMPANY198868194826MAIN04/27/2023
800.00 609.0000.14500041223 INV/DEL198867194826
49.50 609.9791.42199041223 INV/DEL198868194826
12.00 609.9792.42199041223 INV/DEL198867194826
4,136.15
405.00 609.0000.14500041423 INVPRYES BREWING COMPANY LLCW-53234194827MAIN04/27/2023
217.00 609.0000.14500041423 INVW-53365194827
622.00
2,658.00 603.9530.42030SPRING RECYCLE GUIDERAPID GRAPHICS & MAILING2262194828MAIN04/27/2023
135.00 101.3100.43050GIS SERVICES 0323RESPEC INCINV-0323-086194829MAIN04/27/2023
12.50 101.3121.43050GIS SERVICES 0323INV-0323-086194829
183.75 101.3121.44030GIS COMPUTER SOFTWARE 0423-0623INV-0423-002194829
12.50 101.5200.43050GIS SERVICES 0323INV-0323-086194829
183.75 101.5200.44030GIS COMPUTER SOFTWARE 0423-0623INV-0423-002194829
621.25 101.6102.44030GIS COMPUTER SOFTWARE 0423-0623INV-0423-002194829
30.00 601.9600.43050GIS SERVICES 0323INV-0323-086194829
437.50 601.9600.44030GIS COMPUTER SOFTWARE 0423-0623INV-0423-002194829
30.00 602.9600.43050GIS SERVICES 0323INV-0323-086194829
437.50 602.9600.44030GIS COMPUTER SOFTWARE 0423-0623INV-0423-002194829
621.25 604.9600.44030GIS COMPUTER SOFTWARE 0423-0623INV-0423-002194829
30.00 701.9950.43050GIS SERVICES 0323INV-0323-086194829
2,735.00
1,000.00 884.0000.15510INSURANCE SERVICE 0523ROSS NESBIT AGENCIES, INC050123194830MAIN04/27/2023
387.60 701.0000.14120TIRESROYAL TIRE303-205568194831MAIN04/27/2023
272.00 701.0000.14120NOZZLE, VALVERUFFRIDGE-JOHNSON EQUIP. INC.IA24641194832MAIN04/27/2023
2,015.00 603.9510.42910BULK, APPLIANCE, ELECTRONICS PICKUP 032023-033123SHOREVIEW HUNKS LLC033123194833MAIN04/27/2023
1,025.00 603.9510.42920BULK, APPLIANCE, ELECTRONICS PICKUP 032023-033123033123194833
20.00 603.9540.43050BULK, APPLIANCE, ELECTRONICS PICKUP 032023-033123033123194833
3,060.00
42.14 603.9510.42930ORGANICS 0323SPECIALIZED ENVIRO TECHNO INC735514194834MAIN04/27/2023
49.02 603.9510.42930ORGANICS 0323735675194834
94.60 603.9510.42930ORGANICS 0323735857194834
104.06 603.9510.42930ORGANICS 0323736153194834
52.46 603.9510.42930ORGANICS 0323737078194834
54.18 603.9510.42930ORGANICS 0323737290194834
43.86 603.9510.42930ORGANICS 0323737512194834
58.48 603.9510.42930ORGANICS 0323737719194834
83
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 5/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
74.82 603.9510.42930ORGANICS 0323737908194834
55.90 603.9510.42930ORGANICS 0323739193194834
73.10 603.9510.42930ORGANICS 0323739455194834
34.40 603.9510.42930ORGANICS 0323739674194834
34.40 603.9510.42930ORGANICS 0323739933194834
115.24 603.9510.42930ORGANICS 0323740178194834
886.66
152.00 609.0000.14500040623 INVSTEEL TOE BREWING LLC49661-A194835MAIN04/27/2023
129.00 701.9950.42171HARNESS REPAIR KITTERMINAL SUPPLY CO, INC33300-00194836MAIN04/27/2023
1,633.91 101.5129.42171TP, GLOVES, TOWELS, CLEANER, BAGS, CUPSTRIO SUPPLY COMPANY INC834373194837MAIN04/27/2023
314.69 609.0000.14500041723INVURBAN GROWLER BREWING CO LLCE-32714194838MAIN04/27/2023
1,637.82 101.2100.43211040123 542000689-00001VERIZON WIRELESS9931435617194839MAIN04/27/2023
251.66 101.2200.43211040123 542000689-000019931435617194839
198.49 101.3100.43211040123 342019817-000019931399360194839
615.74 101.3121.43211040123 342019817-000019931399360194839
41.11 101.5000.43211040123 542000689-000019931435617194839
204.59 101.5200.43211040123 342019817-000019931399360194839
51.16 101.6102.43211040123 342019817-000019931399360194839
167.44 601.9600.43211040123 342019817-000019931399360194839
167.44 602.9600.43211040123 342019817-000019931399360194839
25.58 603.9520.43211040123 342019817-000019931399360194839
25.58 603.9530.43211040123 342019817-000019931399360194839
61.16 604.9600.43211040123 342019817-000019931399360194839
51.16 701.9950.43211040123 342019817-000019931399360194839
51.16 705.9970.43211040123 342019817-000019931399360194839
3,550.09
137.95 101.5200.42171ROPE, CARABINERSWW GRAINGER,INC9652922221194840MAIN04/27/2023
74.19 101.3121.43810041423 51-4159573-1XCEL ENERGY (N S P)51-4159573-1194841MAIN04/27/2023
175.00 101.3160.43810041123 51-7867659-81029926949194841
18.37 101.3160.43810041223 51-7867950-21030265907194841
13,346.63 101.3160.43810041423 51-4159573-151-4159573-1194841
176.09 101.5129.43810031323 51-4697130-61023771857194841
160.38 101.5129.43810041123 51-4697130-61029890760194841
14.83 101.5200.43810041123 51-8042065-31029929076194841
111.17 101.5200.43810041123 51-0010057576-71029947450194841
129.71 101.5200.43810041123 51-5950185-01029913255194841
68.90 101.5200.43810041223 51-0012266105-31030307393194841
152.05 101.5200.43810041423 51-7654903-41030941103194841
84
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 6/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
53.57 101.5200.43810041123 51-0011039127-71029947761194841
16.16 101.5200.43810041123 51-9597586-91029926262194841
632.14 101.5200.43810041423 51-4159573-151-4159573-1194841
44.39 212.3190.43810041223 51-9893848-41030290785194841
181.30 212.3190.43810041223 51-0011980129-41030305303194841
470.54 212.3190.43810041423 51-4159573-151-4159573-1194841
1,105.89 228.6317.43810041123 51-0013059132-81029969113194841
1,177.08 601.9600.43810041423 51-4159573-151-4159573-1194841
252.39 602.9600.43810041123 51-0013099828-31029959733194841
752.21 602.9600.43810041423 51-4159573-151-4159573-1194841
156.93 603.9530.43810041423 51-4159573-151-4159573-1194841
30.56 604.9600.43810041223 51-0010836533-81030298820194841
5.74 604.9600.43810041423 51-4159573-151-4159573-1194841
394.84 609.9792.43810041223 51-8335212-31030267719194841
438.31 609.9793.43810041123 51-4436024-51029882556194841
123.06 609.9794.43810041123 51-0014068181-71030001920194841
397.21 701.9950.43810041423 51-4159573-151-4159573-1194841
20,659.64
3,248.00 408.6411.44600FACADE IMPROVEMENT GRANT 2023YULI'S SALON040423194842MAIN04/27/2023
447.82 701.0000.14120BATTERYZIEGLER INCIN000925615194843MAIN04/27/2023
558.47 701.0000.14120QUICK COUPLERSIN000940182194843
1,006.29
2,041.00 609.0000.14500040723 INVARTISAN BEER COMPANY3596502474(A)MAIN04/27/2023
165.95 609.0000.14500041423 INV3597866474(A)
446.60 609.0000.14500041423 INV3597865474(A)
504.00 609.0000.14500041323 INV3597472474(A)
3,157.55
173.80 609.0000.14500041223 INVBELLBOY BAR SUPPLY0106665400475(A)MAIN04/27/2023
9,586.00 609.0000.14500041223 INVBELLBOY CORPORATION0099056200476(A)MAIN04/27/2023
4,036.05 609.0000.14500041223 INV0099057900476(A)
5,116.50 609.0000.14500041223 INV0099056500476(A)
124.34 609.9791.42199041223 INV0099056200476(A)
68.00 609.9792.42199041223 INV0099056500476(A)
42.00 609.9793.42199041223 INV0099057900476(A)
18,972.89
179.40 609.0000.14500041923 INV 700297736BREAKTHRU BEVERAGE MN BEER LLC348741141477(A)MAIN04/27/2023
14,760.55 609.0000.14500041923 INV 700297736348741140477(A)
132.40 609.0000.14500041823 INV 700297717348720645477(A)
85
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 7/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
10,248.60 609.0000.14500040323 INV 700297717348506898477(A)
216.40 609.0000.14500040323 INV 700297717348506899477(A)
5,748.65 609.0000.14500040623 INV 700297782348567199477(A)
164.00 609.0000.14500041123 INV 700297717348623092477(A)
486.00 609.0000.14500032823 INV 700297717348400244477(A)
230.00 609.0000.14500041123 INV 700297717348623093477(A)
14,469.60 609.0000.14500041123 INV 700297717348623091477(A)
4,444.35 609.0000.14500040323 INV 700297736348506900477(A)
(11.20)609.0000.14500040723 INV 700297782410818337477(A)
(67.20)609.0000.14500040523 INV 700297736410805660477(A)
(22.40)609.0000.14500040523 INV 700297736410805664477(A)
(23.20)609.0000.14500041323 INV 700297717410834368477(A)
(76.80)609.0000.14500041323 INV 700297717410834369477(A)
(15.40)609.0000.14500041323 INV 700297717410834370477(A)
(55.20)609.0000.14500040623 INV 700297717410814580477(A)
(9.20)609.0000.14500040623 INV 700297717410814581477(A)
(9.73)609.0000.14500040623 INV 700297717410814582477(A)
(76.80)609.0000.14500040623 INV 700297717410814583477(A)
(12.80)609.0000.14500040623 INV 700297717410814584477(A)
(22.40)609.0000.14500040723 INV 700297782410818336477(A)
(134.40)609.0000.14500041323 INV 700297717410834367477(A)
(44.00)609.0000.14500040523 INV 700297736410807777477(A)
50,499.22
537.50 609.0000.14500041423 INV/DELBREAKTHRU BEVERAGE MN W&S LLC348689165478(A)MAIN04/27/2023
560.00 609.0000.14500041423 INV/DEL 0700297717348689168478(A)
1,600.00 609.0000.14500041423 INV/DEL 0700297717348689172478(A)
563.65 609.0000.14500041423 INV/DEL 0700297717348689166478(A)
2,835.58 609.0000.14500041423 INV/DEL 0700297717348689169478(A)
787.50 609.0000.14500041423 INV/DEL 0700297717348689163478(A)
405.90 609.0000.14500041423 INV/DEL 0700297717348689174478(A)
233.88 609.0000.14500041423 INV/DEL 0700297717348689170478(A)
1,350.33 609.0000.14500041423 INV/DEL 0700297717348689162478(A)
500.06 609.0000.14500041423 INV/DEL 0700297717348689173478(A)
476.00 609.0000.14500041423 INV/DEL 0700297717348689164478(A)
400.00 609.0000.14500041423 INV/DEL 0700297717348689171478(A)
1,262.48 609.0000.14500041423 INV/DEL 0700297717348689167478(A)
1,600.00 609.0000.14500041423 INV/DEL 0700297782348689184478(A)
227.30 609.0000.14500041423 INV/DEL 0700297782348689185478(A)
488.00 609.0000.14500022823 INV/DEL 0700297717347973223478(A)
1,035.00 609.0000.14500041423 INV/DEL348689161478(A)
63.00 609.0000.14500041423 INV 0700297736348689176478(A)86
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 8/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
517.50 609.0000.14500041423 INV/DEL 0700297736348689180478(A)
376.10 609.0000.14500041423 INV/DEL 0700297736348689179478(A)
1,060.39 609.0000.14500041423 INV/DEL 0700297736348689177478(A)
1,600.00 609.0000.14500041423 INV/DEL 0700297736348689178478(A)
895.45 609.0000.14500041423 INV/DEL 0700297736348689175478(A)
(221.40)609.0000.14500041423 CREDIT410842362478(A)
(32.00)609.0000.14500030323 CREDIT 0700297717410684921478(A)
(9.01)609.0000.14500041823 CREDIT 0700297717410853678478(A)
(207.00)609.0000.14500041823 CREDIT 0700297717410853677478(A)
(11.20)609.0000.14500032023 CREDIT 0700297736410739458478(A)
5.75 609.9791.42199041423 INV/DEL348689165478(A)
9.20 609.9791.42199041423 INV/DEL 0700297717348689168478(A)
34.50 609.9791.42199041423 INV/DEL 0700297717348689172478(A)
5.75 609.9791.42199041423 INV/DEL 0700297717348689166478(A)
13.80 609.9791.42199041423 INV/DEL 0700297717348689169478(A)
8.05 609.9791.42199041423 INV/DEL 0700297717348689163478(A)
6.90 609.9791.42199041423 INV/DEL 0700297717348689174478(A)
6.90 609.9791.42199041423 INV/DEL 0700297717348689170478(A)
8.05 609.9791.42199041423 INV/DEL 0700297717348689162478(A)
23.00 609.9791.42199041423 INV/DEL 0700297717348689173478(A)
12.65 609.9791.42199041423 INV/DEL 0700297717348689164478(A)
5.75 609.9791.42199041423 INV/DEL 0700297717348689171478(A)
6.90 609.9791.42199041423 INV/DEL 0700297717348689167478(A)
4.79 609.9791.42199022823 INV/DEL 0700297717347973223478(A)
11.50 609.9791.42199041423 INV/DEL348689161478(A)
(0.10)609.9791.42199041823 CREDIT 0700297717410853678478(A)
(2.30)609.9791.42199041823 CREDIT 0700297717410853677478(A)
5.75 609.9792.42199041423 INV/DEL 0700297736348689180478(A)
6.90 609.9792.42199041423 INV/DEL 0700297736348689179478(A)
5.75 609.9792.42199041423 INV/DEL 0700297736348689177478(A)
34.50 609.9792.42199041423 INV/DEL 0700297736348689178478(A)
9.20 609.9792.42199041423 INV/DEL 0700297736348689175478(A)
(0.10)609.9792.42199032023 CREDIT 0700297736410739458478(A)
34.50 609.9793.42199041423 INV/DEL 0700297782348689184478(A)
11.50 609.9793.42199041423 INV/DEL 0700297782348689185478(A)
19,164.10
2,660.85 609.0000.14500040523 INVCAPITOL BEVERAGE SALES LP2818540479(A)MAIN04/27/2023
518.00 609.0000.14500041223 INV2822010479(A)
1,814.33 609.0000.14500042023 INV2824845479(A)
2,573.27 609.0000.14500041723 INV2822989479(A)
7,566.45 87
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 9/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
297.00 609.0000.14500041223 INV/DELJOHNSON BROTHERS LIQUOR CO.2275827480(A)MAIN04/27/2023
177.00 609.0000.14500041223 INV/DEL2275835480(A)
739.20 609.0000.14500041223 INV/DEL2275830480(A)
560.00 609.0000.14500041323 INV/DEL2276974480(A)
560.00 609.0000.14500041323 INV/DEL2276970480(A)
48.00 609.0000.14500041323 INV/DEL2276973480(A)
867.46 609.0000.14500041323 INV/DEL2276972480(A)
99.50 609.0000.14500041323 INV/DEL2276971480(A)
79.00 609.0000.14500041223 INV/DEL2275840480(A)
80.00 609.0000.14500041223 INV/DEL2275838480(A)
589.45 609.0000.14500041223 INV/DEL2275837480(A)
232.00 609.0000.14500041223 INV/DEL2275839480(A)
273.00 609.0000.14500041223 INV/DEL2275836480(A)
140.01 609.0000.14500041423 INV/DEL2278113480(A)
73.95 609.0000.14500041423 INV DEL2278112480(A)
608.00 609.0000.14500041323 INV/DEL2276975480(A)
625.99 609.0000.14500041223 INV/DEL2275841480(A)
6,543.00 609.0000.14500041223 INV/DEL2275842480(A)
750.68 609.0000.14500041223 INV/DEL2275843480(A)
460.00 609.0000.14500041223 INV/DEL2275846480(A)
120.00 609.0000.145000412 23 INV/DEL2275847480(A)
676.00 609.0000.14500041023 INV/DEL2273830480(A)
348.50 609.0000.14500041023 INV2273832480(A)
5,922.00 609.0000.14500032923 INV/DEL2266364480(A)
88.00 609.0000.14500123022 INV2211566480(A)
285.06 609.0000.14500032223 INV/DEL2261995480(A)
(2.00)609.0000.14500040623 CREDIT247382480(A)
(2.00)609.0000.145000400623 CREDIT247383480(A)
(8.25)609.0000.14500040623 CREDIT247384480(A)
(14.00)609.0000.14500040623 CREDIT247385480(A)
(168.00)609.0000.14500040623 CREDIT247386480(A)
(14.25)609.0000.14500041323 CREDIT248157480(A)
(106.71)609.0000.14500041323 CREDIT248155480(A)
(10.00)609.0000.14500040623 CREDIT247387480(A)
(72.00)609.0000.14500041323 CREDIT248156480(A)
2.80 609.9791.42199041223 INV/DEL2275827480(A)
5.60 609.9791.42199041223 INV/DEL2275835480(A)
22.40 609.9791.42199041223 INV/DEL2275830480(A)
16.10 609.9791.42199041323 INV/DEL2276970480(A)
2.80 609.9791.42199041323 INV/DEL2276973480(A)
23.80 609.9791.42199041323 INV/DEL2276972480(A)
1.40 609.9791.42199041323 INV/DEL2276971480(A)88
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 10/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
10.50 609.9791.42199041023 INV/DEL2273830480(A)
77.01 609.9791.42199032923 INV/DEL2266364480(A)
(0.50)609.9791.42199040623 CREDIT247386480(A)
16.10 609.9792.42199041323 INV/DEL2276974480(A)
9.80 609.9792.42199041323 INV/DEL2276975480(A)
5.60 609.9792.42199041223 INV/DEL2275841480(A)
28.00 609.9792.42199041223 INV/DEL2275842480(A)
11.20 609.9792.42199041223 INV/DEL2275843480(A)
7.00 609.9792.42199041223 INV/DEL2275846480(A)
4.20 609.9792.421990412 23 INV/DEL2275847480(A)
7.00 609.9792.42199032223 INV/DEL2261995480(A)
(0.50)609.9792.42199041323 CREDIT248156480(A)
1.40 609.9793.42199041223 INV/DEL2275840480(A)
1.40 609.9793.42199041223 INV/DEL2275838480(A)
7.00 609.9793.42199041223 INV/DEL2275837480(A)
7.00 609.9793.42199041223 INV/DEL2275839480(A)
7.00 609.9793.42199041223 INV/DEL2275836480(A)
4.32 609.9793.42199041423 INV/DEL2278113480(A)
1.05 609.9793.42199041423 INV DEL2278112480(A)
0.35 609.9793.42199041423 DEL2278114480(A)
1.35 609.9793.42199123022 INV2211566480(A)
21,126.77
1,100.00 609.0000.14500041323 INV/DELPHILLIPS WINE & SPIRITS INC6574912481(A)MAIN04/27/2023
1,008.00 609.0000.14500041323 INV/DEL6574909481(A)
176.00 609.0000.14500041323 INV/DEL6574907481(A)
514.50 609.0000.14500041323 INV/DEL6574904481(A)
176.00 609.0000.14500041323 INV/DEL6574911481(A)
921.00 609.0000.14500041323 INV/DEL6574908481(A)
981.00 609.0000.14500041323 INV/DEL6574906481(A)
223.67 609.0000.14500041323 INV/DEL6574905481(A)
384.00 609.0000.14500041323 INV/DEL6574910481(A)
80.00 609.0000.14500041323 INV/DEL6574913481(A)
630.00 609.0000.14500041423 INV/DEL6575897481(A)
95.85 609.0000.14500041423 INV/DEL6575896481(A)
220.00 609.0000.14500041223 INV/DEL6573981481(A)
697.50 609.0000.14500041223 INV/DEL6573980481(A)
63.91 609.0000.14500041323 INV/DEL6574915481(A)
963.00 609.0000.14500041323 INV/DEL6574916481(A)
691.05 609.0000.14500041323 INV/DEL6574919481(A)
630.00 609.0000.14500041323 INV/DEL6574920481(A)
176.00 609.0000.14500041323 INV/DEL6574922481(A)89
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 11/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
(44.00)609.0000.14500041323 CREDIT695511481(A)
(76.70)609.0000.14500041323 CREDIT695512481(A)
35.00 609.9791.42199041323 INV/DEL6574912481(A)
18.20 609.9791.42199041323 INV/DEL6574909481(A)
2.80 609.9791.42199041323 INV/DEL6574907481(A)
4.90 609.9791.42199041323 INV/DEL6574904481(A)
3.50 609.9791.42199041323 INV/DEL6574911481(A)
9.80 609.9791.42199041323 INV/DEL6574908481(A)
9.10 609.9791.42199041323 INV/DEL6574906481(A)
4.20 609.9791.42199041323 INV/DEL6574905481(A)
7.00 609.9791.42199041323 INV/DEL6574910481(A)
2.80 609.9791.42199041323 INV/DEL6574913481(A)
10.04 609.9792.42199041223 INV/DEL6573980481(A)
1.40 609.9792.42199041323 INV/DEL6574915481(A)
9.10 609.9792.42199041323 INV/DEL6574916481(A)
7.00 609.9792.42199041323 INV/DEL6574919481(A)
7.70 609.9792.42199041323 INV/DEL6574920481(A)
3.50 609.9792.42199041323 INV/DEL6574922481(A)
(0.50)609.9792.42199041323 CREDIT695512481(A)
7.70 609.9793.42199041423 INV/DEL6575897481(A)
1.40 609.9793.42199041423 INV/DEL6575896481(A)
7.00 609.9793.42199041223 INV/DEL6573981481(A)
9,762.42
98.94 609.0000.14500041323 INV/DELSOUTHERN GLAZER'S2333757482(A)MAIN04/27/2023
218.80 609.0000.14500041323 INV/DEL2333758482(A)
998.73 609.0000.14500041323 INV/DEL2333759482(A)
134.28 609.0000.14500041323 INV/DEL2333760482(A)
458.96 609.0000.14500041323 INV/DEL5095986482(A)
1,483.75 609.0000.14500041323 INV/DEL2333756482(A)
340.00 609.0000.14500031623 INV/DEL2324134482(A)
975.00 609.0000.14500040623 INV/DEL2331386482(A)
(180.00)609.0000.14500031623 INV9497092482(A)
0.96 609.9791.42199041323 INV/DEL2333757482(A)
1.28 609.9791.42199041323 INV/DEL2333758482(A)
4.27 609.9791.42199041323 INV/DEL2333759482(A)
2.56 609.9791.42199041323 INV/DEL2333760482(A)
1.49 609.9791.42199041323 INV/DEL5095986482(A)
33.28 609.9791.42199041323 INV/DEL2333756482(A)
3.42 609.9792.42199031623 INV/DEL2324134482(A)
15.36 609.9792.42199040623 INV/DEL2331386482(A)
2.56 609.9792.42199042023 DEL2336203482(A)90
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 12/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
4,593.64
119.12 101.1940.44000ANNUAL FIRE EXTGR SVC, CERT-CITY HALLAMERICAN CYLINDER INC205699194844MAIN05/04/2023
57.17 240.5500.44000ANNUAL FIRE EXTGR SVC, CERT-LIBRARY205697194844
176.29
199.95 101.2100.42172BOOTSASPEN MILLS, INC.312699194845MAIN05/04/2023
11.03 240.5500.42180BOOK ORDERBAKER & TAYLOR2037400674194846MAIN05/04/2023
89.26 240.5500.42180BOOK ORDER2037426558194846
182.99 240.5500.42180BOOK ORDER2037459242194846
303.24 240.5500.42180BOOK ORDER2037403343194846
449.56 240.5500.42180BOOK ORDER2037428314194846
1,036.08
1,400.00 604.9600.43050IDDE VIDEO PRODUCTIONBOLTON & MENK, INC0305398194847MAIN05/04/2023
67.73 101.3170.42171SCREWS, NUTSBUILDING FASTENERS INC10334938-00194848MAIN05/04/2023
160.00 240.5500.42181ONE YEAR SUBSCRIPTIONBUSINESS JOURNAL/THE0508446525194849MAIN05/04/2023
35.00 101.3100.44100STORAGE OF CANON PLOTTERCADD ENGINEERING SUPPLY INCINV150484194850MAIN05/04/2023
8,858.12 272.2100.43050EMBEDDED MENTAL HEALTH SVCS 0223CANVAS HEALTH INCINV003012194851MAIN05/04/2023
12,823.56 272.2100.43050EMBEDDED MENTAL HEALTH SVCS 0323INV003046194851
21,681.68
2,130.00 101.2100.43050EMPLOYMENT BACKGROUNDS CARDINAL INVESTIGATIONSCHPD2023-3194852MAIN05/04/2023
6,630.00 720.9980.44030BARRACUDA CLOUD ARCHIVER RENEWALCDW-G INCHP44997194853MAIN05/04/2023
318.20 411.9999.43830.1911042623 6403204114-3CENTERPOINT ENERGY6403204114-3194854MAIN05/04/2023
46.12 101.2100.44020MATS, TOWELS, AIR FRESH 031023CINTAS INC4149060920194855MAIN05/04/2023
18.40 101.2200.44020MATS, TOWELS, AIR FRESH 0310234149060920194855
192.87 101.5129.44020LINENS, MOPS JPM 0425234153445462194855
31.99 701.9950.42172UNIFORM RENTAL 0421234153247156194855
289.38
250.00 101.2100.43105UNDERCOVER TACTICS TRAININGCITY OF ST PAULIN53238194856MAIN05/04/2023
128.00 240.5500.44020WINDOW CLEANING 0323CITY WIDE WINDOW SERVICE INC718111194857MAIN05/04/2023
19.44 101.1110.43250041523 934571297COMCAST171051853194858MAIN05/04/2023
29.16 101.1320.43250041523 934571297171051853194858
63.18 101.1510.43250041523 934571297171051853194858
4.86 101.1940.43250041523 934571297171051853194858
131.23 101.2100.43250041523 934571297171051853194858
91
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 13/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
121.50 101.2200.43250041523 934571297171051853194858
68.04 101.3100.43250041523 934571297171051853194858
9.72 101.3121.43250041523 934571297171051853194858
34.02 101.5000.43250041523 934571297171051853194858
9.72 101.5129.43250041523 934571297171051853194858
9.72 101.5200.43250041523 934571297171051853194858
14.58 201.2400.43250041523 934571297171051853194858
19.44 204.6314.43250041523 934571297171051853194858
14.58 225.9844.43250041523 934571297171051853194858
204.13 240.5500.43250041523 934571297171051853194858
4.86 601.9600.43250041523 934571297171051853194858
4.86 602.9600.43250041523 934571297171051853194858
641.31 609.9791.43250041523 934571297171051853194858
617.01 609.9792.43250041523 934571297171051853194858
602.43 609.9793.43250041523 934571297171051853194858
9.72 701.9950.43250041523 934571297171051853194858
131.24 720.9980.43250041523 934571297171051853194858
2,764.75
2.55 101.3121.42171ROLLED STEEL STRIPDISCOUNT STEEL INC5378215194859MAIN05/04/2023
564.00 603.9530.42030YARD WASTE POSTCARDS, MAILINGDO-GOOD.BIZ INC15712-01194860MAIN05/04/2023
1,289.19 603.9530.43220YARD WASTE POSTCARDS, MAILING15712-01194860
1,853.19
788.99 101.5200.42171SIGN POSTSEARL F ANDERSEN INC0132273-IN194861MAIN05/04/2023
196.00 101.5200.42171COYOTE WARNING SIGNS0132311-IN194861
984.99
72.60 101.1110.43500BOARD OF APPEALS/EQUALIZATION MEETING 032423ECM PUBLISHERS INC939159194862MAIN05/04/2023
48.44 701.0000.14120TOGGLE SWITCH PACKENVIRONMENTAL EQUIP & SVCS INC22898194863MAIN05/04/2023
728.50 101.3100.44000ARCGIS UPGRADE & MAINT 0922-0923ENVIRONMENTAL SYSTEMS RESEARCH94464064194864MAIN05/04/2023
728.50 601.9600.44000ARCGIS UPGRADE & MAINT 0922-092394464064194864
728.50 602.9600.44000ARCGIS UPGRADE & MAINT 0922-092394464064194864
728.50 604.9600.44000ARCGIS UPGRADE & MAINT 0922-092394464064194864
2,914.00
53.63 101.0000.20810REFUND DAMAGE & SECURITY DEPOSITSESPINOZA/KELLY042223194865MAIN05/04/2023
752.66 101.0000.34781REFUND DAMAGE & SECURITY DEPOSITS042223194865
806.29
48.19 701.0000.14120FILTERFLEETPRIDE INC107265884194866MAIN05/04/2023 92
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 14/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
27.46 701.0000.14120FILTER107265724194866
214.62 701.0000.14120ELBOW FITTING107331461194866
290.27
4,525.00 101.6102.42990CONTAINER TREE SAPLINGSGERTENS GREENHOUSE731413/6194867MAIN05/04/2023
655.65 701.0000.14120CITY LOGOS DECALSGRAFIX SHOPPE, INC150141194868MAIN05/04/2023
59.73 101.5000.42000RECREATION RETURN ENVELOPESHEINRICH ENVELOPE CORP474265194869MAIN05/04/2023
12.98 101.5200.42171ROPEHOME DEPOT #28021014300194870MAIN05/04/2023
28.33 101.5200.42171PLIERS, HOG RINGS6020250194870
41.31
200.65 101.2200.42171250W LIGHT BULBSJ H LARSON ELECTRIC COMPANYS102906880.001194871MAIN05/04/2023
3,100.00 101.1110.430502023 STRATEGIC PLANNING SERVICES KERN/PHILIP M032823194872MAIN05/04/2023
1,091.80 101.2100.43250LANGUAGE LINE 0323LANGUAGELINE SOLUTIONS10978345194873MAIN05/04/2023
4,901.05 411.9999.43050.1911CITY HALL DESIGN THRU 033123LEO A DALY COMPANY INC023103110000000022194874MAIN05/04/2023
980.70 240.5500.42187READ-ALONG BOOK ORDERLIBRARY IDEAS, LLC98174194875MAIN05/04/2023
157.99 240.5500.42181ONE YEAR SUBSCRIPTIONLIBRARY JOURNAL13814483194876MAIN05/04/2023
140.00 101.2100.44020REPAIR PAYCOM READERLVC COMPANIES INC109655194877MAIN05/04/2023
140.00 101.2200.44020REPAIR PAYCOM READER109655194877
280.00
300.00 101.3170.42171STENCILSMARCO CO INC22893194878MAIN05/04/2023
478.50 101.2100.43050INSTALLATION AND PM FOR BACK GATE CAMERAMARCO, INCINV11044225194879MAIN05/04/2023
48.95 240.5500.44000PRINTER MAINT 041523-051423INV11097591194879
251.53 240.5500.44000COPY MAINT 041523-051423INV11123166194879
778.98
1,080.00 101.2100.43050THERAPY SESSIONS, CHECK INS 0323MARIE RIDGEWAY LICSW LLC2145194880MAIN05/04/2023
782.04 609.0000.14500041423 INVMAVERICK WINE COMPANYINV970682194881MAIN05/04/2023
6.00 609.9791.42199041423 INVINV970682194881
788.04
3.19 101.2100.42171COUPLINGMENARDS CASHWAY LUMBER-FRIDLEY85476194882MAIN05/04/2023
43.37 101.2100.42171STEEL TUBE, SCREWS85466194882
3.19 101.2200.42171COUPLING85476194882
43.37 101.2200.42171STEEL TUBE, SCREWS85466194882
23.75 101.5200.42171SANDING DICS, CLOTH, STAINING PADS86955194882
93
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 15/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
39.99 101.5200.42171PLASTIC SHEETING86896194882
49.29 101.5200.42171PAINT ROLLERS, BRUSHES, BLADES86846194882
206.15
26.76 701.0000.14120LOCK ASYMIDWAY FORD765065194883MAIN05/04/2023
26.40 701.0000.14120BRAKE LIGHT SWITCH769871194883
262.90 701.0000.14120HYDROBOOST769694194883
466.21 701.0000.14120FILTERS770136194883
7.12 701.0000.14120CLIPS770624194883
154.07 701.0000.14120SPOILER770400194883
26.34 701.0000.14120ANTI-FREEZE770809194883
287.10 701.0000.14120STEERING WHEEL770082194883
67.35 701.0000.14120SEAT TRIM769273194883
1,324.25
124.95 101.6102.44000CHAIN SAW BLADE REPLACEMENTMINNEAPOLIS SAW CO INC156524194884MAIN05/04/2023
53.88 101.5200.42171HITCH PIN, PIN FASTENERMINNESOTA EQUIPMENT INCP44072194885MAIN05/04/2023
100.00 609.9791.44020ELEVATOR PERMIT-TV1MN DEPT OF LABOR & INDUSTRYALR0147582X194886MAIN05/04/2023
490.00 101.2100.43105EVOC/PIT REFRESHERMN HIGHWAY SAFETY & RESEARCH337900-9884194887MAIN05/04/2023
480.00 101.2100.43105ADVANCED DRIVING SKILL-NON SWORN LAW ENFORCEMENT337900-9917194887
970.00
733.30 262.5016.43050MUSICAL THEATER LESSONS - 1ST HALF MUSICAL THEATER MINNESOTA LLC61194888MAIN05/04/2023
3,165.90 101.5001.44330BOYS BASKETBALL LEAGUE FEESMYAS129327194889MAIN05/04/2023
3,825.00 411.9999.43050.2111MSC PRE-DESIGN DOCUMENTOERTEL ARCHITECTS23-11.1194890MAIN05/04/2023
61.94 240.5500.42000ENVELOPES, LAMINATING POUCHESOFFICE DEPOT307506895001194891MAIN05/04/2023
73.70 101.2100.42000COPY PAPER, DISH SOAP, PENSOFFICE DEPOT306354693001194892MAIN05/04/2023
35.41 101.2100.42171COPY PAPER, DISH SOAP, PENS306354693001194892
109.11
49.20 240.5500.42180POSTAGE, DRIVERS MANUALSOLBERDING/NICHOLAS2023DMV-USPS194893MAIN05/04/2023
7.78 240.5500.43220POSTAGE, DRIVERS MANUALS2023DMV-USPS194893
56.98
128.99 101.5129.44020PEST CONTROL 0423ORKIN INC243411205194894MAIN05/04/2023
1,693.00 240.5500.4218152 WEEK SUBSCRIPTIONPIONEER PRESS10357622194895MAIN05/04/2023
80.95 701.0000.14120TOW BARPIONEER RIM & WHEEL CO.01CR8278194896MAIN05/04/2023 94
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 16/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
25.00 240.5500.42181ONE YEAR SUBSCRIPTIONPOLISH AMERICAN JOURNAL2023194897MAIN05/04/2023
38.90 101.1110.42171041823 WATERPREMIUM WATERS INC319378473194898MAIN05/04/2023
14.10 201.2400.42171041823 WATER319378474194898
37.60 701.9950.42171041823 WATER319378479194898
14.10 720.9980.42171041823 WATER319378472194898
104.70
3,495.00 101.2100.43050LEAD REMEDIATION RANGE RENOVATION CONSULTING INC.3370194899MAIN05/04/2023
130.00 225.9844.43050CITY CALENDARSRAPID GRAPHICS & MAILING2020A194900MAIN05/04/2023
209.28 609.0000.14500041923 INVRED BULL DISTRIBUTION CO INC5005581639194901MAIN05/04/2023
3,078.00 609.9791.44000CARDDEFENDER/CLOUD RETAILER ANNUAL FEESRITE INCT0460002013194902MAIN05/04/2023
2,565.00 609.9792.44000CARDDEFENDER/CLOUD RETAILER ANNUAL FEEST0460002014194902
1,795.50 609.9793.44000CARDDEFENDER/CLOUD RETAILER ANNUAL FEEST0460002015194902
7,438.50
70.00 101.1110.48200MAMARIL FUNERAL FLOWERS 032223SCHAAF FLORAL471673194903MAIN05/04/2023
77.27 101.1940.44020PREVENT MAINT 0423SCHINDLER ELEVATOR CORP INC8106226910194904MAIN05/04/2023
77.27 101.5129.44020PREVENT MAINT 04238106226911194904
192.46 609.9791.44020PREVENT MAINT 04238106224959194904
347.00
39.94 101.5200.42171PAINTERS PLASTIC, STAIN PADSHERWIN WILLIAMS2510-8194905MAIN05/04/2023
75.95 101.5200.42171PAINT, ROLLER COVERS2483-8194905
115.89
2,860.00 603.9510.42910BULK, APPLIANCE, ELECTRONICS PICKUP 040323-041423SHOREVIEW HUNKS LLC041423194906MAIN05/04/2023
1,270.00 603.9510.42920BULK, APPLIANCE, ELECTRONICS PICKUP 040323-041423041423194906
5,545.00 603.9510.42930YARD WASTE PICK UP 041023-041423041423YW194906
145.00 603.9540.43050BULK, APPLIANCE, ELECTRONICS PICKUP 040323-041423041423194906
9,820.00
1,494.12 609.0000.14500041923 INV/DELSMALL LOT MNMN64116194907MAIN05/04/2023
12.00 609.9791.42199041923 INV/DELMN64116194907
1,506.12
283.99 101.2100.42172VEST CARRIER, NAME TAG CLOTHSTREICHER'S GUN'S INC/DONI1627801194908MAIN05/04/2023
725.50 101.2100.42172SERGEANT BADGES 21 & 22SUN BADGE COMPANY INC412054194909MAIN05/04/2023
1,206.00 101.3121.42160AC 3/8" AGGREGATE MIXEST A SCHIFSKY & SONS INC68825194910MAIN05/04/2023
601.00 101.3121.42160AC 3/8" AGGREGATE MIXES68885194910 95
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 17/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
1,807.00
54.88 101.0000.20810REFUND DAMAGE & SECURITY DEPOSITSTACUBA/MARICELA041523194911MAIN05/04/2023
770.16 101.0000.34781REFUND DAMAGE & SECURITY DEPOSITS041523194911
825.04
180.00 262.5016.43050VIRTUAL WEB DESIGN CLASS 041523TECH ACADEMY4862194912MAIN05/04/2023
1,934.10 609.9791.44020REPLACE CABLE & ROLLER ASSYTEE JAY NORTH INC48009194913MAIN05/04/2023
6.00 701.9950.42171TERMINAL ENDSTERMINAL SUPPLY CO, INC35637-00194914MAIN05/04/2023
159.00 101.1410.43050COUNCIL MINUTES 031323TIMESAVER OFF SITE SECRETR INCM28099194915MAIN05/04/2023
304.13 101.1410.43050COUNCIL MINUTES 032723, EDA MINUTES 040323M28138194915
159.00 204.6314.43050COUNCIL MINUTES 032723, EDA MINUTES 040323M28138194915
622.13
953.00 609.0000.14500042023 INV/DELTRADITION WINE & SPIRITS LLC35796194916MAIN05/04/2023
15.00 609.9791.42199042023 INV/DEL35796194916
968.00
108.94 101.1940.42171HARDWOUND PAPER TOWELSTRIO SUPPLY COMPANY INC833365194917MAIN05/04/2023
215.44 101.5129.42171DISHWASHER SOAP835438194917
44.00 101.5129.42171PINE CLEANER835288194917
368.38
30.00 101.1320.43050DRUG SCREEN COLL FEE 0423TRUST IN US, LLC.97662194918MAIN05/04/2023
906.14 101.2100.43250041023 742128747-00001VERIZON WIRELESS9932242122194919MAIN05/04/2023
291.71 701.0000.14120FILTERSWHOLESALE TRUCK-TRLR PRTS INC2504394369194920MAIN05/04/2023
2,128.00 609.0000.14500041923 INV/DELWINE COMPANY/THE233247194921MAIN05/04/2023
20.00 609.9791.42199041923 INV/DEL233247194921
2,148.00
1,557.95 101.1940.43810042023 51-7085831-0XCEL ENERGY (N S P)1032290250194922MAIN05/04/2023
503.77 101.5129.43810042023 51-4350334-81032254857194922
2,061.72
192.00 101.5129.43050SECURITY JPM 041523ALLIED UNIVERSAL SECURITY SERVICES14169413483(A)MAIN05/04/2023
79.85 609.0000.14500041923 INV BAGS BELLBOY BAR SUPPLY0106696000484(A)MAIN05/04/2023
211.95 609.9791.42171041923 INV BAGS 0106696000484(A)
291.80 96
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 18/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
218.45 609.0000.14500041223 INVBELLBOY CORPORATION0106665500485(A)MAIN05/04/2023
5,918.80 609.0000.14500041923 INV0099134600485(A)
6,137.25
227.30 609.0000.14500042123 INV 0700297782BREAKTHRU BEVERAGE MN W&S LLC348791685486(A)MAIN05/04/2023
394.00 609.0000.14500042123 INV/DEL 0700297782348791687486(A)
546.46 609.0000.14500042123 INV/DEL348791686486(A)
68.77 609.0000.14500041323 INV/DEL 0700297717348683914486(A)
1,828.00 609.0000.14500042123 INV/DEL 0700297717348791670486(A)
63.00 609.0000.14500042123 INV 0700297717348791669486(A)
1,083.15 609.0000.14500042123 INV/DEL 0700297717348791675486(A)
1,345.65 609.0000.14500042123 INV/DEL 0700297717348791672486(A)
1,151.75 609.0000.14500042123 INV/DEL 0700297717348791673486(A)
1,167.75 609.0000.14500042123 INV/DEL 0700297717348791674486(A)
405.00 609.0000.14500042123 INV/DEL348791668486(A)
(80.00)609.0000.14500030923 CREDIT410709268486(A)
0.38 609.9791.42199041323 INV/DEL 0700297717348683914486(A)
23.00 609.9791.42199042123 INV/DEL 0700297717348791670486(A)
1.15 609.9791.42199042123 DEL 0700297717348791671486(A)
5.75 609.9791.42199042123 INV/DEL 0700297717348791675486(A)
29.90 609.9791.42199042123 INV/DEL 0700297717348791672486(A)
11.50 609.9791.42199042123 INV/DEL 0700297717348791673486(A)
10.35 609.9791.42199042123 INV/DEL 0700297717348791674486(A)
1.15 609.9791.42199042123 INV/DEL348791668486(A)
(2.30)609.9792.42199030923 CREDIT410709268486(A)
11.50 609.9793.42199042123 INV 0700297782348791685486(A)
3.45 609.9793.42199042123 INV/DEL 0700297782348791687486(A)
11.50 609.9793.42199042123 INV/DEL348791686486(A)
8,308.16
59.23 240.5500.42180LARGEPRINT BOOK ORDERCENGAGE LEARNING INC81033152487(A)MAIN05/04/2023
139.45 240.5500.42180LARGEPRINT BOOK ORDER81032160487(A)
198.68
700.00 411.9999.43050.1911STORAGE FEE 040523-050523FLUID INTERIORS84701488(A)MAIN05/04/2023
676.00 609.0000.14500041023 INV/DELJOHNSON BROTHERS LIQUOR CO.2273831489(A)MAIN05/04/2023
92.00 609.0000.14500041223 INV/DEL2275848489(A)
875.06 609.0000.14500041223 INV/DEL2275845489(A)
142.67 609.0000.14500041323 INV/DEL2276976489(A)
180.00 609.0000.14500042123 INV/DEL2282579489(A)
273.44 609.0000.14500042123 INV/DEL2282577489(A)
99.50 609.0000.14500042123 INV/DEL2282576489(A)97
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 19/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
240.00 609.0000.14500042123 INV/DEL2282578489(A)
80.00 609.0000.14500041923 INV/DEL2280496489(A)
180.00 609.0000.14500041923 INV/DEL2280498489(A)
80.00 609.0000.14500041923 INV/DEL2280500489(A)
48.00 609.0000.14500041923 INV/DEL2280499489(A)
153.06 609.0000.14500041923 INV/DEL2280497489(A)
451.10 609.0000.14500042123 INV/DEL2282571489(A)
76.00 609.0000.14500042123 INV/DEL2282572489(A)
177.00 609.0000.14500042123 INV/DEL2282574489(A)
606.50 609.0000.14500042023 INV/DEL2281596489(A)
399.47 609.0000.14500041823 INV/DEL2280481489(A)
478.00 609.0000.14500041923 INV/DEL2280493489(A)
180.00 609.0000.14500041923 INV/DEL2280495489(A)
96.00 609.0000.14500041923 INV/DEL2280488489(A)
360.00 609.0000.14500041923 INV/DEL2280494489(A)
1,296.00 609.0000.14500041923 INV/DEL2280491489(A)
624.00 609.0000.14500041923 INV/DEL2280485489(A)
351.00 609.0000.14500041923 INV/DEL2280486489(A)
42.00 609.0000.14500041923 INV/DEL2280483489(A)
531.25 609.0000.14500041923 INV/DEL2280487489(A)
1,641.50 609.0000.14500041923 INV/DEL2280484489(A)
485.34 609.0000.14500042023 INV/DEL2281597489(A)
641.00 609.0000.14500041923 INV/DEL2280489489(A)
597.06 609.0000.14500041923 INV/DEL2280482489(A)
1.40 609.9791.42199042123 INV/DEL2282571489(A)
2.80 609.9791.42199042123 INV/DEL2282572489(A)
4.20 609.9791.42199042123 INV/DEL2282574489(A)
9.80 609.9791.42199042023 INV/DEL2281596489(A)
1.88 609.9791.42199041823 INV/DEL2280481489(A)
6.07 609.9791.42199041923 INV/DEL2280493489(A)
4.20 609.9791.42199041923 INV/DEL2280495489(A)
2.80 609.9791.42199041923 INV/DEL2280488489(A)
7.00 609.9791.42199041923 INV/DEL2280494489(A)
8.40 609.9791.42199041923 INV/DEL2280491489(A)
7.00 609.9791.42199041923 INV/DEL2280485489(A)
2.80 609.9791.42199041923 INV/DEL2280486489(A)
1.40 609.9791.42199041923 INV/DEL2280483489(A)
4.20 609.9791.42199041923 INV/DEL2280487489(A)
22.44 609.9791.42199041923 INV/DEL2280484489(A)
11.20 609.9791.42199042023 INV/DEL2281597489(A)
12.60 609.9791.42199041923 INV/DEL2280489489(A)
15.40 609.9791.42199041923 INV/DEL2280482489(A)98
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 20/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
10.50 609.9792.42199041023 INV/DEL2273831489(A)
2.80 609.9792.42199041223 INV/DEL2275848489(A)
28.00 609.9792.42199041223 INV/DEL2275845489(A)
2.92 609.9792.42199041323 INV/DEL2276976489(A)
2.80 609.9793.42199042123 INV/DEL2282579489(A)
9.92 609.9793.42199042123 INV/DEL2282577489(A)
1.40 609.9793.42199042123 INV/DEL2282576489(A)
2.81 609.9793.42199042123 INV/DEL2282578489(A)
1.40 609.9793.42199041923 INV/DEL2280496489(A)
2.80 609.9793.42199041923 INV/DEL2280498489(A)
1.40 609.9793.42199041923 INV/DEL2280500489(A)
1.40 609.9793.42199041923 INV/DEL2280499489(A)
4.20 609.9793.42199041923 INV/DEL2280497489(A)
1.40 609.9793.42199042123 DEL2282575489(A)
12,352.29
74.95 701.0000.14120GAUGES, COUPLERSMAC QUEEN EQUIPMENT LLCP49223490(A)MAIN05/04/2023
425.00 602.9600.44390VACTOR PERMIT FEE 2023METROPOLITAN COUNCIL WASTEWATE0001155743491(A)MAIN05/04/2023
154.45 240.5500.42189DVD ORDERMIDWEST TAPE503644434492(A)MAIN05/04/2023
192.61 240.5500.42189DVD ORDER503620910492(A)
347.06
352.00 609.0000.14500041323 INV/DELPHILLIPS WINE & SPIRITS INC6574917493(A)MAIN05/04/2023
240.00 609.0000.14500041323 INV/DEL6574918493(A)
1,008.00 609.0000.14500041323 INV/DEL6574921493(A)
484.00 609.0000.14500041323 INV/DEL6574923493(A)
113.00 609.0000.14500042123 INV/DEL6579354493(A)
221.25 609.0000.14500041923 INV/DEL6577666493(A)
220.00 609.0000.14500041923 INV/DEL6577667493(A)
101.60 609.0000.14500042123 INV/DEL6579352493(A)
400.00 609.0000.14500042123 INV/DEL6579355493(A)
628.25 609.0000.14500042123 INV/DEL6579358493(A)
95.00 609.0000.14500042123 INV/DEL6579369493(A)
793.80 609.0000.14500042123 INV/DEL6579360493(A)
221.25 609.0000.14500042123 INV/DEL6579356493(A)
352.00 609.0000.14500042123 INV/DEL6579357493(A)
1.40 609.9791.42199042123 INV/DEL6579352493(A)
7.00 609.9791.42199042123 INV/DEL6579355493(A)
7.70 609.9791.42199042123 INV/DEL6579358493(A)
1.40 609.9791.42199042123 INV/DEL6579369493(A)
21.00 609.9791.42199042123 INV/DEL6579360493(A)99
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 21/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
8.40 609.9791.42199042123 INV/DEL6579356493(A)
11.20 609.9791.42199042123 INV/DEL6579357493(A)
5.60 609.9792.42199041323 INV/DEL6574917493(A)
8.40 609.9792.42199041323 INV/DEL6574918493(A)
18.20 609.9792.42199041323 INV/DEL6574921493(A)
15.40 609.9792.42199041323 INV/DEL6574923493(A)
5.60 609.9793.42199042123 INV/DEL6579354493(A)
8.40 609.9793.42199041923 INV/DEL6577666493(A)
7.00 609.9793.42199041923 INV/DEL6577667493(A)
5,356.85
2,603.05 609.0000.14500041323 INV/DELSOUTHERN GLAZER'S2333763494(A)MAIN05/04/2023
431.70 609.0000.14500041323 INV/DEL2333762494(A)
105.34 609.0000.14500041323 INV/DEL2333761494(A)
64.65 609.0000.14500042023 INV/DEL2336327494(A)
135.00 609.0000.14500042023 INV/DEL2336328494(A)
839.50 609.0000.14500042023 INV/DEL2336329494(A)
192.00 609.0000.14500042023 INV/DEL2336184494(A)
548.70 609.0000.14500042023 INV/DEL2336185494(A)
624.95 609.0000.14500042023 INV/DEL2336186494(A)
282.00 609.0000.14500042023 INV/DEL2336187494(A)
135.00 609.0000.14500042023 INV/DEL2336188494(A)
135.00 609.0000.14500042023 INV/DEL2336189494(A)
270.00 609.0000.14500042023 INV/DEL2336190494(A)
839.50 609.0000.14500042023 INV/DEL2336191494(A)
494.55 609.0000.14500042023 INV/DEL2336192494(A)
919.96 609.0000.14500042023 INV/DEL2336194494(A)
202.50 609.0000.14500033023 INV/DEL2328988494(A)
975.00 609.0000.14500040623 INV/DEL2331374494(A)
2.56 609.0000.14500042023 DEL2336196494(A)
408.82 609.0000.14500042023 INV/DEL2336183494(A)
376.18 609.0000.14500042023 INV/DEL2336193494(A)
1,346.00 609.0000.14500042023 INV/DEL2336195494(A)
2.56 609.9791.42199042023 INV/DEL2336184494(A)
11.52 609.9791.42199042023 INV/DEL2336185494(A)
8.96 609.9791.42199042023 INV/DEL2336186494(A)
7.68 609.9791.42199042023 INV/DEL2336187494(A)
4.05 609.9791.42199042023 INV/DEL2336188494(A)
4.05 609.9791.42199042023 INV/DEL2336189494(A)
8.11 609.9791.42199042023 INV/DEL2336190494(A)
7.68 609.9791.42199042023 INV/DEL2336191494(A)
7.68 609.9791.42199042023 INV/DEL2336192494(A)100
Item 12.
CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 22/22Page
:
05/04/2023 09:38 AM
User: heathers
DB: Columbia Heights CHECK DATE FROM 04/22/2023 - 05/04/2023
AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date
8.96 609.9791.42199042023 INV/DEL2336194494(A)
1.28 609.9791.42199033023 INV/DEL2328988494(A)
15.36 609.9791.42199040623 INV/DEL2331374494(A)
3.52 609.9791.42199042023 INV/DEL2336183494(A)
4.90 609.9791.42199042023 INV/DEL2336193494(A)
18.56 609.9791.42199042023 INV/DEL2336195494(A)
34.56 609.9792.42199041323 INV/DEL2333763494(A)
8.96 609.9792.42199041323 INV/DEL2333762494(A)
0.64 609.9792.42199041323 INV/DEL2333761494(A)
1.28 609.9793.42199042023 INV/DEL2336327494(A)
4.05 609.9793.42199042023 INV/DEL2336328494(A)
7.68 609.9793.42199042023 INV/DEL2336329494(A)
12,104.00
680.00 609.0000.14500042023 INV/DELWINE MERCHANTS7423989495(A)MAIN05/04/2023
75.00 609.0000.14500042023 INV/DEL7423990495(A)
9.80 609.9791.42199042023 INV/DEL7423989495(A)
4.20 609.9791.42199042023 INV/DEL7423990495(A)
769.00
378,581.31 TOTAL OF 157 CHECKSTOTAL - ALL FUNDS
101
Item 12.
ITEM: Second Reading of Ordinance No. 1683, Amending Chapter 3, Article 3 of the City Code
Pertaining to Boards and Commissions.
DEPARTMENT: Administration BY/DATE: Kevin Hansen / May 3, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
_Healthy and Safe Community
X Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
_Thriving and Vibrant Destination Community
_Strong Infrastructure and Public Services
X Sustainable
BACKGROUND
As the Council has discussed at the March and April City Council Work Sessions, there are four items to be
addressed via amendment to Chapter 3, Article 3 of the City Code:
Updating language related to the period of time between service on the same board and commission
to “one term”;
Removal of the Traffic Commission;
Addition of Sustainability Commission; and
Updates to Youth Commission language to reduce the number of members from 20 to 13, and to
include members who attend school in ISD 13.
The first reading of the amendment occurred on April 24, 2023.
SUMMARY OF CURRENT STATUS
Council established at the May Work Session that the Sustainability Commission will be on the Second Tuesday
of the Month at 6pm. Applications will be received until June 16 th, 2023 and interviews will be held at the end
of June.
STAFF RECOMMENDATION
Approve Ordinance 1683 and send the ordinance for publication.
RECOMMENDED MOTION(S):
MOTION: Move to close the hearing and waive the reading of Ordinance No. 1683, there being ample
copies available to the public.
MOTION: Move approve Ordinance No. 1683, an Ordinance amending Chapter 3, Article 3 of the City Code
pertaining to Boards and Commissions, and direct staff to send the ordinance, as presented, for publication
in the legal newspaper.
CITY COUNCIL MEETING
AGENDA SECTION PUBLIC HEARING
MEETING DATE MAY 8, 2023
102
Item 13.
City of Columbia Heights - Council Letter Page 2
ATTACHMENT(S):
Ordinance 1683
103
Item 13.
ORDINANCE NO. 1683
AN ORDINANCE AMENDING CHAPTER 3, ARTICLE 3 OF THE COLUMBIA HEIGHTS CITY CODE RELATING TO
BOARDS AND COMMISSIONS
The City of Columbia Heights does ordain:
Section 1
Sections of Chapter 3, Article 3 of the Columbia Heights City Code are amended as follows. All other sections
and text in the City Code remain unchanged.
§ 3.301 BOARDS AND COMMISSIONS GENERALLY
(C) Terms of appointment. The following are the terms of appointment:
(1) The terms of members of boards and commissions shall be for a period of three years each. Terms of
membership shall be staggered so that no more than one-half of the terms on a board or commission
expire in any particular year.
(2) The time period for each three year term will be April 1 to March 31. Upon the expiration of their
terms of office members shall continue to serve until their successor has been appointed.
(3) Members are only eligible to serve two consecutive full terms on a board or commission in addition to
any partial term served to complete an unexpired term resulting from a vacancy or an initial term upon
creation of a board or commission, except by unanimous vote of the City Council . Upon completion of
service on one board or commission, residents can be eligible for appointment to another board or
commission, or after a period of at least one year full three year term, for appointment to the same board
or commission on which they have previously served.
§ 3.308 TRAFFIC COMMISSION.
(A) Establishment. A Traffic Commission is hereby established.
(B) Membership. The Traffic Commission shall be composed of five members. The Public Works Director, or a
person designated by the Public Works Director, and the Chief of Police, or a person designated by the Police
Chief, shall serve as ex officio members of the Commission.
(C) Authority and Duties. The Traffic Commission shall serve as an advisory body to the Council and the
administrative service of the city. The Commission shall study and investigate all matters pertaining to the
regulation of traffic upon the streets and ways within the city on its own in itiative, or as referred to the
Commission by the Council or the administrative service of the city. The Commission shall conduct public
hearings as are necessary to give full consideration to such matters. Written recommendations shall be
forwarded to the Council and the Manager.
(D) The Manager shall direct the administrative service to act on said recommendations upon the expiration
of 30 days of receipt thereof, when authorized to do so by Chapter 7 of this code, except as otherwise
provided below.
(E) Administrative action on the recommendations of the Traffic Commission shall be subject to a right of
appeal to the Council by any interested person, and the right of the Council to direct that the Commission
recommendations be modified or not pursued. Upon receipt of notice of appeal or Council intervention, the
Manager shall suspend further administrative action until directed by Council action.
(F) Notwithstanding the provisions of division (D) of this section, recommendations and findings pertaining to
the regulation of traffic on a State Trunk Highway or other roads not within the exclusive jurisdiction of the
104
Item 13.
City of Columbia Heights – Ordinance 1683 Page 2
city shall be submitted exclusively to the Council for further action. Where required by the laws of the State of
Minnesota, consent of the State Commissioner of Highways shall be obtained prior to formal Council ac tion on
the Commission's recommendations.
§ 3.308 SUSTAINABILITY COMMISSION.
(A) Establishment. A Sustainability Commission is hereby established.
(B) Membership. The Sustainability Commission shall be composed of nine members appointed by the City
Council. The City Engineer, or a person designated by the City Engineer, shall serve as an ex officio member
of the Commission.
(C) Authority and Duties. The Sustainability Commission shall serve as an advisory body to the Council and the
administrative service of the city. The Commission shall advise and make recommendations to the City
Council on how to operate in an environmentally, socially, and econo mically sustainable manner within the
city on its own initiative, or as referred to the Commission by the Council or the administrative service of
the city. The Commission shall conduct public hearings as are necessary to give full consideration to such
matters. Written recommendations shall be forwarded to the Council and the City Manager.
(D) Following Council action, the City Manager shall direct the administrative service to act on said
recommendation(s).
(E) The Sustainability Commission shall recommend improvements or initiatives related to sustainability as
may be necessary and desirable, but shall at all times be subject to the direction and authority of the
Council, and the right of the Council to direct that the Commission recommendations be modified or not
pursued.
(F) Where required by the laws of the State of Minnesota, consent of any applicable agency officials for
recommendations and findings that have impacts to right of way not within the exclusive jurisdiction of
the City shall be obtained prior to formal Council action on the Commission's recommendations.
§ 3.315 YOUTH COMMISSION
(B) Membership. The Youth Commission shall be composed of no less than seven members and no more than
twenty thirteen members. Members must be within the age range of 14-18 years old and residents of reside
or attend school within the City of Columbia Heights or Independent School District 13. Youth Commission
members are appointed by the City Council and serve two-year, staggered terms. Terms run from October 1 to
September 30. Youth Commission members are not subject to term limits as they are limited by age
requirements. Youth Commission members are allowed three absences per term however members may
make up for an excused absence by attending a staff-approved alternate meeting or civic event within one
month of the excused absence. A City staff member shall be appointed annually by the City Manager to from
the Administration Department shall serve as a non-voting ex officio member of the Commission.
Section 2
This Ordinance shall be in full force and effect from and after 30 days after its passage.
First Reading: April 24, 2023
Offered by: Jacobs
Seconded by: James
105
Item 13.
City of Columbia Heights – Ordinance 1683 Page 3
Roll Call: All Ayes
Second Reading: May 8, 2023
Offered by:
Seconded by:
Roll Call:
Date of Passage:
Amáda Márquez Simula, Mayor
Attest:
Sara Ion, City Clerk/Council Secretary
106
Item 13.