Loading...
HomeMy WebLinkAbout03-27-2023 City Council Meeting Packet CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Monday, March 27, 2023 6:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, by calling 1-312-626-6799 and entering meeting ID 876 7918 4575 or by Zoom at https://us02web.zoom.us/j/87679184575. For questions please call the Administration Department at 763-706-3610. MISSION STATEMENT Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively addresses c hanging citizen and community needs in a fiscally- responsible and customer-friendly manner. PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items submitted after the agenda preparation deadline.) PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Ramadan Proclamation. B. Earth Day Proclamation. C. Final Strategic Plan Report Presented by Phil Kern. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of t he Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) MOTION: Move to approve the Consent Agenda as presented. 1. Approve February 9, and February 16 2023 City Council Goal Setting Meeting Minutes. MOTION: Move to approve the February 9, and February 16 2023 City Council Goal Setting meeting minutes. 2. Approve March 6, 2023 City Council Work Session Meeting Minutes. MOTION: Move to approve the March 6, 2023 City Council Work Session meeting minutes. 1 City of Columbia Heights AGENDA March 27, 2023 City Council Meeting Page 2 3. Approve March 7, 2023 Joint School Board and City Council Meeting Minutes. Motion: Move to approve the March 7, 2023 Joint School Board and City Council meeting minutes. 4. Approve March 13, 2023 City Council Meeting Minutes. MOTION: Move to approve the March 13, 2023 City Council meeting minutes. 5. Approve March 13 and 14, 2023 Special City Council Work Session Meeting Minutes. MOTION: Move to approve March 13 and 14, 2023 Special City Council Work Session meeting minutes. 6. Adopt Resolution 2023-21, Appointing Board and Commission Members. 7. Resolution 2023-23, Awarding A Copier Contract To Coordinated Business Systems, Ltd. and Appropriating a Budget Of $60,000 from the Fund Balance of Governmental Equipment Fund 431. MOTION: Move to waive the reading of Resolution 2023-23, there being ample copies available to the public. MOTION: Move to adopt Resolution 2023-23, being a resolution authorizing the city manager to enter into an agreement with Coordinated Business Systems, Ltd. for the purchase of seven Kyocera brand copy machines for up to $60,000 combined, plus maintenance costs; and to appropriate a related budget of $60,000 from the fund balance of the City’s Governmental Equipment Fund 431. 8. Resolution 2023-24 Amending Resolution 2023-001 Designating Depositories and Signatories MOTION: Move to waive the reading of Resolution 2023-24, there being ample copies available to the public. MOTION: Move to adopt Resolution 2023-24, being a resolution amending Resolution 2023-001 designating depositories and signatories. 9. Change Order 1 for 37th Avenue Design. MOTION: Move to approve Change Order 1 totaling $72,383 for final design work on 37th Avenue from Central Avenue to Stinson Boulevard, including 37th Place from 37th Avenue to Stinson Boulevard, City Projects 2110 and 2306. 10. Capital Equipment Replacement: MT Trackless Sidewalk Machine. MOTION: Move to authorize the purchase of one (1) 2023 MT Trackless Sidewalk Machine from MacQueen Equipment, Inc. of St. Paul, MN in the amount of 195,610 less trade -in value of $2,500 for Unit #296 for a total of $193,110 funded from the Parks Capital Equipment Replacement fund number 431.5200.45180. 11. Service Flex Contract with Primex for SCADA Upgrades. MOTION: Move to authorize the purchase of one (1) Service Flex Plan in the amount of $25,000 with SJE (dba Primex) with the effective date of April 1st, 2023 – March 31st, 2024. 2 City of Columbia Heights AGENDA March 27, 2023 City Council Meeting Page 3 12. License Agenda. MOTION: Move to approve the items as listed on the business license agenda for March 27, 2023 as presented. 13. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for March 27, 2023, in that they have met the requirements of the Property Maintenance Code. 14. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $909,860.34. PUBLIC HEARINGS This is the public’s opportunity to speak regarding this matter. Any comments made after the public hearing is closed will not be considered by the City Council and will not be included as part of the formal record for this matter. ITEMS FOR CONSIDERATION 15. Interim City Manager Appointment. MOTION: Move to waive the reading of Resolution 2023-22, there being ample copies available to the public. MOTION: Move to approve Resolution 2023-22 appointing Kevin Hansen as the Interim City Manager. 16. Approval of Agreement for Building Official Services Between the City of Columbia Heights and Rum River Ventures, LLC. MOTION: Move to waive the reading of Resolution 2023-25, there being ample copies available to the public. MOTION: Move to adopt Resolution 2023-25, a resolution approving an agreement for building official services between the City of Columbia Heights and Rum River Ventures, LLC. Ordinances and Resolutions Bid Considerations 17. Accept Bids and Award Contract for Sanitary Sewer Lining, City Project 2304. MOTION: Move to accept bids and award the contract for Sanitary Sewer Lining, City Project 2304, to Hydro-Klean Solutions Group based upon their low, qualified, responsible bid in the amount of $486,657 with funds to be appropriated from Fund 652.9999.45185.2304, and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. 3 City of Columbia Heights AGENDA March 27, 2023 City Council Meeting Page 4 New Business and Reports CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager COMMUNITY FORUM The Community Forum is the public’s opportunity to address the Council regarding any matter that has not had a public hearing earlier in the meeting. Speakers that are in-person are asked to complete a Speaker Form and submit it to the City Clerk. Once called to the podium, the speaker should state their name and connection to Columbia Heights. Speakers attending virtually should send a request to speak as well as their address and connection to Columbia Heights to the moderator using the chat function and wait to be called on to speak. When speaking, virtual attendees should turn their camera on. All speakers should limit their comments to five (5) minutes and address their comments to the Council as a whole, not to individual Council Members. Personal attacks, threats, the use of profanity, and other disrespectful comments are prohibited. The City Council will listen to the public comments, ask clarifying questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. Generally, the City Council will not take official action on items raised at the Community Forum at the meeting on which they are raised. ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 4 Emergency PROCLAMATION The Month of Ramadan: 2023 WHEREAS, we currently celebrate the month of Ramadan, I wish to extend my warmest greetings to our Muslim brothers and sisters in our community. WHEREAS, Ramadan is a time of reflection, self-discipline, and spiritual growth. It is a time to strengthen Muslims' connection with God and the commitment to values of compassion, generosity, and kindness. This month-long observance brings our community together in a unique way, and we are all enriched by the experience. WHEREAS, we stand firmly with the Muslim community in rejecting voices that seek to divide us or limit our religious freedoms or civil rights. We stand committed to safeguarding the civil rights of all people, no matter their religion. We stand to celebrate our common humanity and dedication to peace and justice for all. WHEREAS, we enter this blessed month, I urge all of us to support and uplift our Muslim neighbors. Let us take this opportunity to learn about Ramadan and its associated customs and traditions. Let us show our solidarity and respect for our Muslim friends by honoring their observance and sharing in the joy of their celebrations NOW, THEREFORE, I, Amáda Márquez Simula, Mayor of Columbia Heights, recognizes the holy month of Ramadan and honors the contributions of our Muslim community. Ramadan Mubarak, and may this be a month of peace, unity, and harmony for all. ________________________________ Amáda Márquez Simula, Mayor March 27, 2023 5 Item A. Emergency PROCLAMATION Earth Day: April 22, 2023 WHEREAS, Columbia Heights is committed to promoting environmental sustainability, reducing our carbon footprint, and protecting our natural resources. We recognize that climate change poses a significant threat to our planet, and we must all take steps to reduce our impact on the environment. WHEREAS, in recent years, we have seen the effects of climate change manifest themselves in devastating ways, from wildfires and droughts to floods and hurricanes. We cannot afford to continue on this path. It is imperative that we take immediate action to mitigate our impact on the environment and restore our planet. WHEREAS, there are lots of ways to help our environment; carpooling, cycling, walking, reducing and composting food waste, unplugging unused electronics, and many, many more. Together we have the power to help the environment for the better, by performing simple tasks like these. WHEREAS, Columbia Heights is committed to taking concrete steps towards building a sustainable future. We look forward to working with our residents, businesses, and community partners to achieve these goals and build a more sustainable future. NOW, THEREFORE, I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby proclaim April 22 as: Earth Day in the City of Columbia Heights. I urge all residents to join us in this effort and to do their part in protecting our planet. Together, we can make a difference and restore our earth for future generations. ________________________________ Amáda Márquez Simula, Mayor March 27, 2023 6 Item B. City of Columbia Heights 2023 Strategic Planning and Goal Setting Report ____________________________________________________ PROCESS On February 9 and 16, 2023, the Columbia Heights City Council and Staff Leadership Team convened work sessions for the purpose of developing long-term strategies and short-terms goals for the organization in 2023-24. The process followed up on previous strategic planning efforts, but largely started anew by developing a new long-term core strategies, strategic objectives, and drafting a new mission statement. The second session focused on examining the present status of the City and organization to develop a goals list for Council and staff consistent with that vision. The participants engaged in discussion around a series of questions to consider areas of strength and weakness, along with potential impacts and opportunities on the horizon. The City Council will now consider the results of the session through the process of adopting its 2023 Strategic Plan. VISION AND CORE STRATEGIES One of the primary outcomes of the Strategic Planning process is the development of a long-term vision. The vision is a description of the future the participants see for the community and the organization, often expressed in aspirational terms. The purpose of the vision is to establish the long-term direction that can be communicated both within the community and the organization, providing all stakeholders with an understanding of the leadership’s direction. The vision is communicated through a series of descriptive and detailed organizational strategy statements, labeled core strategies. These statements can be both the embodiment of the areas the organization values and the direction of its leadership. Accomplishing progress on the core strategies will bring the organization closer to achieving its vision and provide the areas in which more manageable, short-term goals can be derived. Prior to the session, participants were asked to consider the characteristics and qualities they hoped would describe Columbia Heights and the organization in 2050. Participants individually shared their thoughts in writing in advance. The comments and input were collected and shared anonymously with the group in the first exercise of the session. The participants were given the opportunity to discuss the results of the pre-session work, identifying areas where they agreed, were surprised, and/or didn’t agree with the ideas for the long-term vision of the City and organization. The participants then worked through small-group exercises to develop core strategies and strategic objectives based on the input from this activity. The core strategies are action statements that identify the organization and City’s long-term key areas of focus. The strategies provide consistent and stable organizational priorities for the years to come, and serve as organizational guideposts for day-to-day action, policy formation, and program decision-making. It is anticipated that the core strategies may be modified over the long-term, but generally all agreed as to the key priorities of the leadership team. The core strategies are supported in this plan by strategic objectives. These objectives provide more specific action areas that the City’s leadership team believes are integral to achieving success with the core strategies. Each objective addresses an internal or external area of action or improvement. The strategic objectives, combined with the core strategies, provide direction for all areas of leadership. Following the small group work to develop a series of core strategies and strategic objectives, the full group reviewed the 7 Item C. body of work and had the opportunity to discuss the proposed statements of the Leadership Team’s vision. Without objection and subject to further modification prior to adoption, the group agreed to the following draft core strategies and strategic objectives: Long-Term Vision Core Strategies and Strategic Objectives The City of Columbia Heights is committed to leading and guiding the City towards the following long-term Core Strategies and Strategic Objectives: 1.Healthy and Safe Community a.Prioritization of well-being of community and citizens - mentally and physically b.Accessible and resilient community resources for health, wellness, and safety c.Community-based policing focused on prevention and reinforced by neighborly relationships d.Healthy and intentional social and physical infrastructure and public spaces where residents feel safe e.Engaged citizens interacting with a shared purpose 2.Equitable, diverse, inclusive, and friendly a.Emotionally connected - sense of strong community and relationships b.Strong sense of familiarity and close-knit relationships c.Progressive, positive, cohesive energy d.Active, unified, and welcoming community e.Embracing of all cultures f.Vibrant community events and cultural activities 3.Trusted and Engaged Leadership a.Intentionally working to create an equitable and socially just city b.Caring and responsive culture of working together to address community needs c.Transparent, trusted, dependable, and accountable d.Workforce and commissions that truly reflect the community e.Innovative, future-focused organization f.Highly-skilled and well-trained staff g.Effective, engaged, efficient, and service-focused throughout the organization h.Proactively striving to connect and inform through a variety of timely, reliable, and creative channels of communication 4.Thriving and Vibrant Destination Community a.Flourishing business districts, restaurants, and entertainment b.Redevelopment to meet community needs c.Stable/rising property values d.Revitalize existing housing e.Recognize and support small businesses and.incubators f.Attainable housing for all stages of life g.Promoting public art and supporting artists h.Welcomed, engaged, and connected rental community 8 Item C. 5.Strong Infrastructure and Public Services a.Well-planned, modernized, and maintained infrastructure b.Physically connected - equitable, accessible, and inviting to pedestrians, bikes, and vehicles c.Implementing state-of-the-art technology d.Strengthening partnerships with schools, county, and neighboring communities e.All-inclusive, well-rounded, community-driven recreation services, programs, parks, trails, and native areas f.Promote the Library as a community focal point and learning hub 6.Sustainable a.Make plans with the next 7 generations in mind b.Open-minded approach and evolve with climate-friendly and green best practices c.Built to last d.Maintain and implement a long-term Capital Improvement Plan (CIP) for buildings e.Seek energy-efficient solutions f.Conservation and preservation - not just with environment and climate but also of knowledge, institutional wisdom, and current culture (city staff) g.Retention - lower turnover of staff and residents h.Revising codes geared toward above values i.Clear messaging and strong education MISSION STATEMENT As part of the second session, following the refinement of the Core Strategies and Strategic Objectives, the working group was asked to consider its mission statement as the next priority of the process. The mission statement serves an important role in the overall Strategic Plan as it addresses the manner in which the City will conduct its business. The process of working towards the vision and core strategies is important work and it is the mission that outlines how the City will perform its operations. It is a commitment to the community and statement of clarity for staff regarding the method in which the organization seeks to act. By conducting its business consistent with its mission and focusing on its core strategies, the City will move toward accomplishing the vision it has established. The group reviewed the existing mission statement, created and adopted in 2017. There was general consensus amongst the participants that change has occurred over the past six years and the City, the organization, and its leadership have a different approach. As a result, the group embarked on brainstorming important characteristics that should define how the organization conducts its business. Specifically, themes that emerged involved the desire for the City ’s efforts to be focused on the following: ●Being trusted and connected ●Contributing towards the vision ●Proactive and preparing ●Community/service focuses ●Ensuring the community is a great place to be ●A vibrant, healthy, and connected community ●Preparing for future generations. 9 Item C. Following this activity and the session, these themes were developed into several possible mission statements that would serve as an accurate reflection of the organization’s commitment and be memorable and inspiring to all those who read it. Three alternatives were developed and the recommended Mission Statement is listed below. Recommended Mission Statement (Draft) Columbia Heights is a vibrant, healthy and connected City. We are here to actively support the community, deliver equitable services, reinforce existing and build new connections, improve upon our past and uphold our successes. Above all, we will always strive to be better and make Columbia Heights a great place for everyone, today and in the future. [Alternative #1] Columbia Heights is a hidden gem. We are proactively working towards building a thriving, healthy, and connected community that is sustainable for future generations. [Alternative #2] We are here to actively support the community, deliver equitable services, reinforce connections and build new ones, fix our mistakes where we see them, and uphold our successes. Above all, we will always strive to be better. ENVIRONMENTAL ASSESSMENT The second session was highlighted by the process of conducting an environmental scan of the City and organization. This activity is designed to consider the present state of the community from a variety of perspectives. Again in small group settings, participants were asked to consider its strengths, challenges, and explore trends and issues that face the City in the coming years. The scan provided the basis for the group’s efforts later in the work session to develop the goals that will guide the organization in the coming years. In its first assessment activity, the group was asked to consider all of the things that identify as strengths of Columbia Heights, both as a City and the organization itself. Participants were encouraged to think of projects, services, actions, and policies. After discussing the strengths, participants turned their attention towards reviewing City and organizational areas that need improvement. These items are areas that presently challenge the organization and City. Following the assessment of its strengths and challenges, the group moved on to the final brainstorming activating - anticipating emerging trends or issues that may impact the City. Forecasting potential external changes or impacts is a key step in the process to help leadership anticipate pressures and opportunities that may arise. To guide this process, the participants followed a STEP model of analysis, thinking about trends and external impacts in the areas of socio-cultural, technical, economical, and political. Thinking about the ongoing opportunities and challenges in each of these areas provides a variety of important perspectives for the City in the coming years. 10 Item C. SHORT-TERM GOALS The third portion of the Strategic Planning process was to develop a short-term goals platform and workplan to guide the organization in the coming years. Participants were offered the opportunity to present draft goals that addressed any of the following objectives - short-term actions that lead to a core strategy or strategic objective, goals to address weaknesses, opportunities, or potential impacts discussed during the assessment process, or other goals that individual members viewed to be important for the City. The process encouraged the brainstorming of SMART goals - specific, measurable, attainable, relevant, and time-bound (1-2 years) - and objectives that would support the core strategies and vision. Following the brainstorming process, a prioritization process was used to develop the following list of high priority and priority goals. Participants were given the ability to choose a limited number of brainstormed goals as their top priorities. As each participant ’s choices were collected, the draft goals were bunched into three categories. The categories and prioritization followed these guidelines: ●High Priority Goals - goals that were identified by a majority of the Council as top priority and also received support from City Staff. ●Opportunity Goals - goals that fell short of a Council majority but were identified as a top priority by at least two members of the Council or one Council member and two or more staff members. ●Other Goals - goals that did not have an initial priority ranking by more than one member. (Included as an appendix to the report.) Proposed 2023-24 Short-Term Goals High Priority - goals that are the top priority of the organization in the coming two-year period. 1.Develop architectural and financial plan for replacement of the Public Works building, especially as it relates to other priorities (before structural failure) 2.Update Parks Master Plan, develop financing plan, and establish interactive communications about the plans with the community 3.Develop Murzyn Hall renovation plan or identify an alternative new community center plan 4.Prepare long-term, comprehensive plans for single family homes transitioning to rental, including increased tenant/renter protections and new rental licensing program (following moratorium) 5.Update the five-year Capital Improvement Plan (CIP) focusing on long term maintenance and replacement of existing facilities 6.Finalize plans for Central Avenue improvements 7.Establish/Re-Establish the City Art Commission and invest in Public Art Opportunity - goals that have organizational support,to be pursued when opportunity is available. 8.Find external grants and evaluate establishing a city grant program for Naturally Occurring Affordable Housing (NOAH) properties 9.Develop a formal process to review goals, develop a system of accountability, and communicate with the public regarding the City Council’s goals and strategic plan 10.Build End-to-End communications infrastructure for City buildings and sites 11.Educate staff and elected officials on National Incident Management System (NIMS) 12.Develop and implement integrated online services 11 Item C. 13.Complete 43rd and Central PUD approval and initiate construction 14.Improve and expand code enforcement, evaluate point-of-sale program 15.Continue working towards creating a City workforce that accurately represents the community 16.Establish centralized translation services for all departments and provide language support services at all public meetings 17.Strengthen brand awareness across projects, activities, goals, and at the liquor store NEXT STEPS The next step in the goal setting process is to work within each of these short-term goals to develop action plans and the establishment of benchmarks to measure progress. One of the discussion items during the workshop involved the identification of measurables, or benchmarks, to effectively evaluate the City’s accomplishment of each goal. Developing measurable outcomes for each goal will also help in the development of action plans to reach the desired outcome. The goals should then be revisited from time-to-time as an accountability measure for both the Council and staff. Additionally, finding ways to integrate the goals into the organizational processes also helps to develop success. Building on the methods in which Columbia Heights has been successful in the past is recommended, along with exploring new methods of keeping the goals on the forefront of the leadership team’s efforts.It was an honor to assist your team in the process of establishing its Strategic Plan for the coming years. Respectfully submitted, Phil Kern Facilitator 12 Item C. COUNCIL STRATEGIC PLANNING SESSION Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs City Manager Kelli Bourgeois Public Safety Bldg—Training Room, 825 41st Ave NE February 9 & 16, 2023 2:00 PM Strategic Planning Sessions On February 9 and 16 2023, the Columbia Heights City Council and Department Heads convened in special sessions to review its vision, core strategies, and establish goals to guide the organization in the coming years. Facilitator Phil Kerns led the process that involved revisiting work completed on these key city priorities from 2020 and a present-day assessment to determine the needs of the community and organization moving forward. The session included Mayor Márquez Simula, Councilmembers Buesgens, Jacobs, James and Spriggs. City Manager Kelli Bourgeois, Police Chief Lenny Austin, Community Development Director Aaron Chirpich, Library Director Renee Dougherty, Public Works Director Kevin Hansen, IT Director Jesse Hauf, City Clerk Sara Ion, Finance Director Joe Kloiber, Communications Coordinator Ben Sandell, Fire Chief Charlie Thompson, and Recreation Director Keith Windschitl. Next Steps Facilitator Phil Kerns will review the 2023 Strategic Planning and Goal Setting Report at the March 27, 2023 Council Meeting. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 13 Item 1. CITY COUNCIL WORK SESSION Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs City Manager Kelli Bourgeois Public Safety Bldg—Training Room, 825 41st Ave NE Monday, March 06, 2023 6:00 PM MINUTES The following are the minutes for the Work Session Meeting of the City Council held at 6:00 pm on Monday, March 6, in the Public Safety Training Room 825 41st Avenue NE, Columbia Heights, Minnesota. CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 6:10pm Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember James; Councilmember Spriggs Also Present: Lenny Austin, Police Chief; Kelli Bourgeois, City Manager; Aaron Chirpich, Community Development Director; Mitchell Forney, Community Development Coordinator; Sara Ion, City Clerk/Council Secretary; Erik Johnston, Police Captain; Shelly Johnson, Fire Department Volunteer; Sulmaan Khan, Assistant City Engineer; Dan O’Brien, Assistant Fire Chief; Ben Sandell, Communications Coordinator; Charlie Thompson, Fire Chief. WORK SESSION ITEMS 1. Sustainability Commission Draft Ordinance and Interview Questions. Presentation led by Assistant City Engineer Sulmaan Khan related to the finalization of the draft ordinance and review of the interview questions soon. Councilmember Jacobs inquired about conducting public hearings vs. meetings and having a mandatory number of meetings per year. On page four she would only like to have it read requirements or expectations. Councilmember Buesgens and Mayor Márquez Simula preferred that requirements was utilized. Councilmember James asked about staggered terms for the first year. City Manager Bourgeois stated that staggered terms did not need to be clarified within this ordinance. Engineer Khan clarified that the feedback of the council would be incorporated into the updated language. He will put together interview questions for the next work session. 2. THC Moratorium Update and State Legalization Overview. Presentation led by Community Development Coordinator Mitchell Forney with an update 14 Item 2. City of Columbia Heights MINUTES March 06, 2023 City Council Work Session Page 2 on what is occurring at the State level and information for the new Councilmembers. The recommendation proposed is a wait and see approach for the status to be updated by the State. Councilmember Buesgens asked about the boundaries set for not selling THC products near schools, parks, and similar restrictions. City Manager Bourgeois stated that this issue was clarified when the City voted on breweries and taprooms. The legislature has stepped away from any level of local control. Captain Johnston clarified that parks would only include when a park would have playground equipment. He also clarified that the current version of the bill at the State level is removing some of the restrictions for sale. Councilmember Jacobs is glad that we are maintaining the moratorium until the state makes its mind up. She is concerned about kids in the park being impacted by marijuana. 3. NIMS Training for Council. Chief Thompson gave an overview of NIMS (National Incident Management System) Training. This program is a direct response to the events surrounding 9/11. These trainings are required for federal funding and to receive disaster funding. He would like to set time aside for the 2.5-hour training, if there are a lot of questions it can take additional time. He will come back to the Council with a few dates and times in the near future to see what will work for the group. 4. Introduction to Property Maintenance and Rental Licensing. Assistant Fire Chief O’Brien led a high-level presentation on property maintenance and rental licensing. The presentation focused on property maintenance code, inspections based on complaint basis and as part of systematic inspections program, enforcement, and licensing. Councilmember James inquired if forty-five-day notice was set by City Code or if it was State Law. She would like to see a way for renters to be able to know more about what is going on with their landlords and impeding eviction / needing to leave the property. Mayor Márquez Simula inquired about long grass laws. She wanted to know about time period to follow up. She inquired about how we can continue to give extensions for landlords and not renters. She would like to see more notice given to renters, so that they are aware of what is going on, instead of just forty-five days. Councilmember Buesgens inquired about family member exemptions, and rental exemptions. Councilmember Jacobs also clarified how this would impact neighborhood rental caps. 15 Item 2. City of Columbia Heights MINUTES March 06, 2023 City Council Work Session Page 3 City Manager Bourgeois clarified that the recommendation from the City Attorney is that we allow the sale of the property and the continuation of the rental license. Councilmember Jacobs would like to see the inspection prior to the public hearing as close to the Council Meeting as possible. Chief O’Brien reviewed the timeline for the final inspection prior to revocation and indicated that sometimes it is hard to complete the final inspection prior to the packet documents being prepared for Council review. Councilmember James stated that she likes the idea of rewarding good landlords. Assistant Chief O’Brien would like to update / review and amend the Licensing Code as it has not been reviewed since 2011. 5. Single Family Rental Moratorium, Density Cap, and Accessory Dwelling Unit (ADU) Discussion. Community Development Director Chirpich inquired about the Council wanting to move forward with the Single-Family Rental Moratorium. Overall, the general consensus of the Council is that it is still in favor of the moratorium. Councilmember Spriggs did clarify that he would like to see something more targeted to Corporate Landlords. Community Development Coordinator Mitchell Forney spoke to the first hearing in committee at the State Legislature level related to corporate landlords not being able to own single family homes. Councilmember Buesgens stated that proceeding with the moratorium is best because this has been attempted by other cities and has been held up in court. Councilmember Jacobs is curious about how many unlicensed renters there are in the City. She feels that there are 5/6 unlicensed rentals in her neighborhood . She wants to make sure that we are maintaining the quality of our neighborhoods. Councilmember James wants to make sure our housing stock is kept available for people to buy. Councilmember Spriggs inquired why 10% is the standard and was curious if the lack of rental properties increases the rental cost. Director Chirpich stated the percentage could be set by Council. There is no specific data on the impact this has on the cost of renting a home. The next topic that was addressed by Director Chirpich addressed was the topic of ADU and making these an option in the city under the changes that occurred in 2005. He addressed 16 Item 2. City of Columbia Heights MINUTES March 06, 2023 City Council Work Session Page 4 the comprehensive plan and maintaining the variety of housing, and single-family housing. Community Development Coordinator Forney further addressed the context of the comprehensive plan. Many cities do not currently have R2 districts, however Columbia Heights does. Councilmember James is a supporter of ADU’s. She would like to see the option of having the rental density cap and allowing ADU’s. Councilmember Buesgens is in support of the owner-occupied options. She feels that we have a great mix of housing. She would like to explore the ADU options for properties that have more lot size / property option. She doesn’t want to completely close the door. She would like to see how Fridley and Richfield are handling the issue. Councilmember Jacobs is against ADU’s, she further clarified that she is not against renters. She feels that the lot sizes are too small in many of the neighborhoods. These are still a type of rental. Director Chirpich wanted to bring the item up as an i tem of concern related to having an ideal version and preparing for what we want to do. We currently are ahead of the curve and are dealing with different circumstances than other communities. Community Coordinator Forney is looking for intent and focus from the Council overall. Councilmember Buesgens stated that it is more of a multigenerational focus. Councilmember James would like to discuss this again in a few months. 6. Discuss Special Services District for Central Avenue Snow Removal. Community Development Coordinator Mitchell Forney briefly discussed the potential for a special service district on Central Avenue. If this is something that the Council would like to pursue the next step is to hold a meeting of all the property owners, 25% of the property owners would need to petition the city for this ordinance to pass. There is an extensive public hearing process. If 35% of the property owners submit objections, then the ordinance is vetoed. Mayor Márquez Simula asked if the City has a voice in the process. It was clarified that the City can use general funds to do this and not charge the businesses. Councilmember Jacobs likes the current option, where the businesses take care of their own property. City Manager Bourgeois stated that the residential properties cannot be a part of this program. She was also curious about beautification programs being included as well. 17 Item 2. City of Columbia Heights MINUTES March 06, 2023 City Council Work Session Page 5 The next step would be talking to the businesses, having them go to the meeting and submitting a letter to get the process started. This would be something Community Development would be initiating. 7. SACA Relocation and Deadline for City Owned Lot. City Manager Kelli Bourgeois and Community Development Director Chirpich presented this item to the Council. City Manager Bourgeois noted that SACA has discontinued the thrift store. She has asked SACA for a date to have a joint meeting, but none has been set. She will be drafting a letter to inform them about the concerns related to utilities and maintenance of the property. She inquired as to what the timeline should be of the conclusion of paying for these items. Mayor Márquez Simula would like to offer six months, James supports that as well as Spriggs Buesgens, and Jacobs would like to offer ninety days. There was also a brief discussion about what would Council like to see done with the City owned property that would no longer be used by SACA. There have been discussions for ideas for an outdoor space idea with the developer Rueter Walton related to keeping the property and finding a use with artwork, pocket park, storm water, playground, etc. 8. Youth Commission Membership Number and Appointment Process. Communications Coordinator Ben Sandell discussed with the Council how the first year of the Youth Commission has gone and some updates to the code that are recommended as we move into the second year. Overall membership levels are good but adjusting the cap to 13 members would allow for better participation. He also would like to update the code to allow the commissioners to attend a staff approved alternate city meeting if they have a pre-approved absence. Mayor Márquez Simula would also like to see members who attend school within the Columbia Heights / Hilltop / Fridley School District be able to join the Youth Commission. With the language in the code to be updated to “live or go to school in Columbia Heights School District” Councilmember Jacobs would like to keep the Commission only for youth living in Columbia Heights. Councilmember Buesgens, James and Spriggs were open to the youth from the school being able to be a part of the Youth Commission. The consensus of the Council was to move forward with the updates of 13 members, allowing for attendance at approved alternate meetings, and for members to live or go to school in Columbia Heights to join the commission. 18 Item 2. City of Columbia Heights MINUTES March 06, 2023 City Council Work Session Page 6 9. Board and Commission Interviews Scheduled for March 13th and 14th. City Clerk Ion confirmed that the Board and Commission interviews have been scheduled. There were 14 applicants, and great engagement with social media thanks to the Communications team. League of MN Cities Housing Resolution re Local Housing jurisdiction. City Manager Bourgeois will forward the draft of the resolution that Councilmember Buesgens would like to read and approve that the League drafted related to control over local housing decisions. Council approved that the Resolution be read at the next Council meeting. New Council Corner Time. The council confirmed that the second Wednesday at 3pm works for all Councilmembers. Resignation of City Manager Kelli Bourgeois. City Manager Bourgeois gave her notice that she has accepted a new position as City Manager as City Manager of Bristol, TN. Her last day as City Manager for Columbia Heights will be April 13, 2023. She is so proud of where she has been able to work with Staff and Council to being the Community. ADJOURNMENT Mayor Márquez Simula adjourned the meeting at 10:11pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 19 Item 2. CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Monday, March 13, 2023 6:00 PM MINUTES The following are the minutes for the Meeting of the City Council held at 6:00 p.m. on Monday, March 13, 2023, in the City Council Chambers, City Hall, 590 40th Avenue NE, Columbia Heights, Minnesota. WELCOME/CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 6:00 p.m. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember James; Councilmember Spriggs Also Present: Lenny Austin, Police Chief; Kelli Bourgeois, City Manager; Aaron Chirpich, Community Development Director; Jim Hoeft, City Attorney; Sara Ion, City Clerk MISSION STATEMENT Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively addresses changing citizen and community needs in a fiscally- responsible and customer-friendly manner. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Motion by Councilmember Buesgens, seconded by Councilmember Jacobs, to approve the Agenda as presented. All Ayes, Motion Carried 5-0. CONSENT AGENDA Motion by Councilmember Jacobs, seconded by Councilmember Spriggs, to approve the Consent Agenda as presented. All Ayes, Motion Carried 5-0. 1. Approve February 6, 2023 EDA Meeting Minutes MOTION: Move to approve the February 6, 2023 EDA meeting minutes. 2. Approve February 6, 2023 City Council Work Session Meeting Minutes. MOTION: Move to approve the February 6, 2023 City Council Work Session meeting minutes. 3. Approve February 27, 2023 City Council Meeting Minutes. MOTION: Move to approve the February 27, 2023 City Council meeting minutes. 20 Item 4. City of Columbia Heights MINUTES March 13, 2023 City Council Meeting Page 2 4. Accept December 7, 2022 and February 1, 2023 Library Board Minutes. MOTION: Move to Accept the Library Board minutes from December 7, 2022 and February 1, 2023. 5. Accept July 19, 2022 Traffic Commission Minutes. MOTION: Move to accept the July 19, 2022 Traffic Commission minutes. 6. Approval of Resolution 2023-18 Amending the Economic Development Escrow Deposit Fees. MOTION: Move to waive the reading of Resolution 2023-18, there being ample copies available to the public. MOTION: Move to approve Resolution 2023-18, a resolution amending the 2023 economic development fee schedule. 7. Approval of Resolution 2023-19 Requesting Funds from the Anoka County HRA. MOTION: Move to waive the reading of Resolution No. 2023-19, there being ample copies available to the public. MOTION: Move to approve Resolution No. 2023-19, a resolution requesting funds from the Anoka County Housing and Redevelopment Authority to support economic development activities within the City of Columbia Heights. 8. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for March 13, 2023, in that they have met the requirements of the Property Maintenance Code. 9. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $1,732,415.94. ITEMS FOR CONSIDERATION 10. Approval of Resolution 2023-20, Supporting Housing and Local Decision-Making Authority. City Manager Kelli Bourgeois explained that Councilmember Buesgens asked this resolution be added to the agenda. Motion by Councilmember James, seconded by Councilmember Jacobs to Read Resolution 2023-20. All Ayes, Motion Carried 5-0. Councilmember Buesgens noted that after attending many League of City and Metro Council meetings she has noticed people on the State Legislative level who continue to try to take the local control away from cities. She explained the importance of reading the resolution so communities can join the people who are fighting to maintain local control. 21 Item 4. City of Columbia Heights MINUTES March 13, 2023 City Council Meeting Page 3 Councilmember Buesgens read Resolution 2023-20. Mayor Márquez Simula thanked Councilmember Buesgens for bringing the resolution to the Council. She stated she attended the League of Minnesota Cities conference where there was discussion on the resolution as well as entities that are trying to take the authority from cities and take control. Councilmember James agreed with Mayor Márquez Simula and added that she has the opportunity to speak the legislators directly and knows that they listen to us. She encouraged individuals to bring concerns and comments directly to legis lators since they have expressed a desire to listen. She thanked Councilmember Buesgens. Motion by Councilmember Spriggs, seconded by Councilmember Buesgens to Approve Resolution 2023-20, a resolution supporting housing and local decision-making authority. All Ayes, Motion Carried 5-0. CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Councilmember Jacobs stated she attended the ISD 13 Board Meeting, Council Corner, MnDOT corridor study and MICAH policy meeting. She noted she spent three days in Washington D.C. advocating for mental health and substance abuse issues. She added a small group met with the Secretary of Labor, Marty Walsh who spoke on the changing THC regulations and how state legislation actions will directly and indirectly impact employers in cities. She noted other presenters included the director of National Health Services, office of public health, the office of inter-governmental affairs, and director of legislator affairs. She mentioned she attended the final Traffic Commission meeting and individually thanked the commissioners for their work and hoped they know how much their volunteer work is appreciated and hope that they will continue to serve the community. She remembered Todd Estrem, former owner of Tasty Pizza who passed away on February 27, 2023 due to cancer. She expressed her condolences and noted the impact he had on the community. She facilitated six resident reach outs. Councilmember Spriggs noted he presented the update from the City perspective at the School Board meeting, and attended the most recent Library Board meeting. He explained the library is looking to approve eliminating the fees to rent the community room. He attended the Council work session, and the joint school board meeting. He stated he attended the Minnesota League of Cities, “City Day on the Hill” with Councilmember James, Councilmember Buesgens and Mayor Márquez Simula where they were able to meet with Senator Kunesh and Representative Feist and Representative Koegel to discuss important bills at the Capital. He noted the Council completed first round of interviews for openings on Boards and Commissions. He signed a letter for the Minnesota’s City Climate Coalition to the legislator urging them to pass bills to support local climate action. He is continuing to work with residents at the Legends regarding rental increases and will be attending a meeting at the Capitol to speak with the governors’ staff on the issue. He explained there is a MnDOT feedback session on Thursday from 4-7 pm in Minneapolis and encouraged residents to attend in order to give their feedback on Central Avenue. 22 Item 4. City of Columbia Heights MINUTES March 13, 2023 City Council Meeting Page 4 Councilmember Buesgens noted an update that residents can expect that the City will be replacing Garbage carts soon, the worst carts will be replaced first. She gave a shout out to the Public Works team for adding Spanish and Somali options in the written directions for garbage and recycling on the carts. She attended the Council Corner where they are discussing the book “For the Love of Cities” and encouraging the City to read a version of the book for a potential upcoming book club. She noted MnDOT has complied the feedback received and have created 4 design concepts for Central Avenue. She stated the meeting would be on March 16, 2023 from 4 -7 pm at Northeast Minneapolis Recreation Center (1530 Johnson Street NE). She added there is a virtual option on March 21 , 2023 at 11:30 am that can located at the City website. There will be a survey in mid-March that will be added on the City website. She attended a car crash analysis webinar where they explained what could cause a car crash that excludes the driver and biker. She attended CoHi Con which was hosted by HeightsNEXT and noted the various activities and that it had good attendance. She attended the afternoon portion of the City Day on the Hill and explained the Council presented four pages of bills to Senator Kunesh, Representative Feist and Representative Koegel, that they believe are important for the City. She attended the joint session with the School Board, and a MnDOT meeting regarding the possible installation of a rain garden with HeightsNEXT on Central Avenue. Councilmember James stated she attended the Traffic Commission as a liaison and thanked the members for their service. She noted during the meeting it was announced that the City was award a Safe Streets for All grant of $200,000 to be used to develop a safety action plan. She noted on March 1, 2023 she attended the policy advisory committee meeting for University and Central Avenue corridor planning study. She explained that the bus transit is coming to Columbia Heights with construction beginning in 2025 and opening in 2026. She mentioned that she signed the climate commission letter and a letter through the National League of Cities that is working on legislation toward acting on rail safety. She noted at the joint School Board meeting she was impressed by the collaboration but explained how underfunded the schools are. She stated the levy for the school district in the City is $308 compared to other districts that receive $2,000 per pupil. She added that the School Board expressed the need for more funding and can help by volunteering, tutoring and considering how to fund the schools. In addition she mentioned that she attended the City Day on the Hill event and had discussions regarding legislation that effects cities included zoning laws, cannabinoid legislation, with 250 other elected officials. She also attended the Buy Nothing event. She noted street clean ups for earth day would by on April 15, 2023 on University Avenue with the Lion’s Club and April 22, 2023 on Central Avenue with HeightsNEXT. She noted there would be a St. Patrick’s Day parade and encouraged residents to nominate a business of the year with the City. Mayor Márquez Simula noted it is time to nominate a citizen of the year with a component to nominate a youth and adult. She showed a piece in The Life newspaper highlighting photos from CoHigh Con and explained that many people asked when they could do the event again because they saw it as a community event. She noted the diversity in age represented at the event. She attended the City Day on the Hill and thanked the City for sending the Councilmembers to it. She stated there was a lengthy presentation on cannabis and how legislation has not provided the cities with much guidance yet and that they also learned about affordable housing. She attended the combined Council and School District meeting and learned about the programs and opportunities for students and the lack of funding for the schools. She encouraged individuals to contact their representatives in order to let them know the State needs to fund the schools appropriately. She attended the Community Education 23 Item 4. City of Columbia Heights MINUTES March 13, 2023 City Council Meeting Page 5 Advisory Commission, Communication Commission, and Youth Commission meeting. She noted the Youth Commission did not have a quorum so they were unable to vote on anything and instead shared ideas including a haunted house or a lantern lighting festival. She thanked the members of the traffic commission for their service. She attended the soup dinner and prayer at First Lutheran Church, Council Corner, and the PEL study for MnDOT. She stated Cheers for Beers will be hosted by HeightsNEXT and in partnership with municipal liquor stores on May 12, 2023 at Murzyn Hall with tickets selling in advance for $40 and $45 at the door. The event will have 40 different breweries. She attended the Buy Nothing event that she helped arrange. Report of the City Manager City Manager Bourgeois stated the winner of the snowplow naming contest is “Blizzard of Oz” and Staff are working on securing a sticker for the plow. She explained business of the year nominations are due March 27, 2023 and added that it was the first year to officially nominate a business. She read an email written to the Police Department on behalf of the Somali American Public Affairs Committee expressing their gratitude for their work in the City. City Manager Bourgeois explained that she submitted her letter of resignation with her last day being on April 13, 2023. She expressed her love for Columbia Heights and added that she would starting a new position as the City manager in Bristol Tennessee. She noted the Staff have been the most caring, professional, and dedicated people she has had the opportunity to work with. She added that the elected officials truly care about the community and the community is vibrant and engaged and have embraced the positive changes that have occurred. She stated the City is on an upward journey and would miss not being a part of that journey but is proud of the time she has had to move the City toward that trajectory. She thanked the community for making her love the City. Mayor Márquez Simula stated they would miss her and have great Staff to continue to move them forward. ADJOURNMENT Motion by Councilmember Jacobs, seconded by Councilmember Spriggs, to adjourn. All Ayes, Motion Carried 5-0. Meeting adjourned at 6:33 pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 24 Item 4. CITY COUNCIL SPECIAL WORK SESSION Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Monday, March 13, 2023 3:00 PM MINUTES The following are the minutes for the Special Work Session of the City Council held at 3:00 p.m. on Monday, March 13, 2023, in the City Council Chambers, City Hall, 590 40th Avenue NE, Columbia Heights, Minnesota. CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 3:00 p.m. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember James; Councilmember Spriggs Also Present: Kelli Bourgeois, City Manager; Sara Ion, City Clerk WORK SESSION ITEMS 1. Interview Candidates for Board and Commission Vacancies. The City Council conducted interview for Board and Commission positions as follows: 3:00 PM Wolid Ahmed for the Planning, Library and Park and Rec Commission 3:20 PM Jessica Jerney for the Planning Commission 3:40 PM Kaye Meyer for the Library Board 4:00 PM Melanie Madgow for the Library Board 4:20 PM Scott Richmond for the Park and Recreation Commission 4:40 PM Andrea Ostergaard for the Planning and Park and Recreation Commission 5:00 PM Taher Herzallah for the Park and Recreation Commission ADJOURNMENT Meeting adjourned at 5:25 pm. Respectfully Submitted, 25 Item 5. City of Columbia Heights MINUTES March 13, 2023 City Council Special Work Session Page 2 ______________________________________ Sara Ion, City Clerk/Council Secretary 26 Item 5. CITY COUNCIL SPECIAL WORK SESSION Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Monday, March 14, 2023 5:30 PM MINUTES The following are the minutes for the Special Work Session of the City Council held at 5:30 p.m. on Monday, March 14, 2023, in the City Council Chambers, City Hall, 590 40th Avenue NE, Columbia Heights, Minnesota. CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 5:36 p.m. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember James; Councilmember Spriggs Also Present: Kelli Bourgeois, City Manager; Sara Ion, City Clerk WORK SESSION ITEMS 1. Interview Candidates for Board and Commission Vacancies. The City Council conducted interview for Board and Commission positions as follows: 5:30 PM Robert Odden for the Library Board 3:50 PM Teresa Eisenbise for the Library Board and Park and Recreation Board 6:10 PM John Gianoulis for the Planning Commission 6:30 PM Stephanie Small for the Planning Commission and Library Board 6:50 PM Adam Davis for the Park and Recreation, Planning and Library Board 7:10 PM Antonio Mendez for the Library, Park and Rec and Planning Commission 2. Post Interview Debrief. The Council discussed which candidates to appoint to the Boards and Commissions by Resolution at the March 27, 2022, City Council meeting. The following applicants were recommended by at least a majority of the City Council: Taher Herzallah and Andrea Ostergaard for the Parks and Recreation Commission. John Gianoulis for the Planning Commission. Melanie Madgow for the Library Board. 27 Item 5. City of Columbia Heights MINUTES March 13, 2023 City Council Special Work Session Page 2 It was determined how all applicants would be contacted. The City Manager and Mayor would contact all applicants via phone to alert them to the status of their application. The City Clerk would contact applicants both selected and not selected to follow up on their appointment or to offer other opportunities to continue to be involved in the City. ADJOURNMENT Meeting adjourned at 8:20 pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 28 Item 5. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 27, 2023 ITEM: Adopt Resolution 2023-21, Appointing Board and Commission Members. DEPARTMENT: Administration BY/DATE: Sara Ion, 3/24/2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _ Safe Community _ Diverse, Welcoming “Small-Town” Feel Economic Strength Excellent Housing/Neighborhoods Equity and Affordability Strong Infrastructure/Public Services X Opportunities for Play and Learning X Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND The City Council received thirteen Board and Commission applications and completed interviews of the candidates during City Council Work Sessions on March 13th and 14th. The Council deliberated after the conclusion of the interviews and chose to appoint the following members: Library Board Melanie Madgow Park and Recreation Commission Taher Herzallah Andrea Ostergaard *Teresa Eisenbise Planning Commission: John Gianoulis *A third opening was created shortly after Council deliberations were completed as Brian Clerkin gave his resignation from the Park and Recreation Commission. Based on the deliberations that occurred on March 14 th the determination was made to appoint Teresa Eisenbise to the third open position that was created. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2023-21, there being ample copies available to the public. MOTION: Move to adopt Resolution 2023-21, appointing City of Columbia Heights Board and Commission Members. ATTACHMENT(S): Resolution 2023-21 29 Item 6. RESOLUTION NO. 2023-21 A RESOLUTION APPOINTING BOARD AND COMMISSION MEMBERS WHEREAS: The Council appoints members to City Boards & Commissions, and WHEREAS: The City Council met in work sessions on March 13, 2023 and March 14, 2023 to conduct interviews and discuss appointments to the Library Board, Park and Recreation Commission, and Planning Commission. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights, to approve the following three-year term appointments, from April 1, 2023 to March 31, 2026 to the following boards and commissions: Library Board Melanie Magidow Park and Recreation Commission Taher Herzallah Andrea Ostergaard Teresa Eisenbise Planning Commission: John Gianoulis Passed this 27th day of March, 2023 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 30 Item 6. CITY COUNCIL MEETING AGENDA SECTION CONSENT 0 MEETING DATE MARCH 27, 2023 ITEM: Resolution 2023-23 Awarding A Copier Contract To Coordinated Business Systems, Ltd. and Appropriating a Budget Of $60,000 from the Fund Balance of Governmental Equipment Fund 431. DEPARTMENT: Finance BY/DATE: Joseph Kloiber, Finance Director/March 20, 2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: For administrative efficiency, most of the City’s largest copy machines are supported by a single centralized maintenance agreement and the devices themselves are replaced periodically in one or two large batches. The exceptions being specialized devices like the coin-operated machine at the library and the large format device used for engineering drawings, which have been purchased and maintained separately. The industry standard replacement cycle is generally five years. The City’s large copiers are all currently seven to ten years old. At this age, parts availability is increasingly problematic. The usual timing for the replacement of these devices was deferred to coincide with the occupancy of the new city hall, in order to avoid moving any device(s) between buildings. The council action proposed here reduces the number of large copiers from ten to seven, as the City’s processes have become more paperless than in the past, and the floorplan of the new city hall allows multiple departments to efficiently share a single large copier at that location. Proposals were obtained from two vendors, both of whom have provided acceptable service to the City in the past. Staff recommends the proposal from Coordinated Business Systems Ltd. (CBS), located in Burnsville, due to its favorable pricing available under the national purchasing cooperative, the Association of Educational Purchasing Agencies (AEPA) serving schools and governments. In addition, the devices proposed by CBS have slightly more capacity than the devices in the alternate proposal from Loffler. Note the equipment budget requested is 10% higher than the proposal by CBS. This is to allow for flexibility in the final configuration of the library device as staff and the vendor resolve issues with accepting public payments for prints. 31 Item 7. City of Columbia Heights - Council Letter Page 2 The two vendor proposals are summarized as follows: RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2023-23, there being ample copies available to the public. MOTION: Move to adopt Resolution 2023-23, being a resolution authorizing the city manager to enter into an agreement with Coordinated Business Systems, Ltd. for the purchase of seven Kyocera brand copy machines for up to $60,000 combined, plus maintenance costs; and to appropriate a related budget of $60,000 from the fund balance of the City’s Governmental Equipment Fund 431 . ATTACHMENT(S): Resolution 2023-23 CBS/Kyocera Loffler/Canon Proposed purchase price - 7 devices 55,400 65,500 Upgrade library device to 50 ppm 2,000 - Delete library payment module (3,600) - Add facsimile to police device 600 600 Purchase price as re-configured 54,400 66,100 Estimated five-year maintenance costs: Color prints 35,000 35,000 B&W prints 16,000 14,000 Staples 500 - Toner included included Total Five-year Cost to Own 105,900 115,100 32 Item 7. RESOLUTION NO. 2023-23 AWARDING A COPIER CONTRACT TO COORDINATED BUSINESS SYSTEMS, LTD. AND APPROPRIATING A BUDGET OF $60,000 FROM THE FUND BALANCE OF GOVERNMENTAL EQUIPMENT FUND 431 WHEREAS, based on the age and limited parts availability for ten large multi-function copy machines currently owned used by the City of Columbia Heights’ in its daily operations, replacement of these ten devices with seven new devices at this time is a cost effective strategy over the expected five to eight year useful life of the new devices; and Whereas, the City of Columbia Heights has obtained competitive vendor proposals for the seven new devices and the related maintenance costs, in compliance with the City’s purchasing policy and applicable state statute; and WHEREAS, the City of Columbia Heights’ Charter requires all expenditures to be budgeted; and WHEREAS, the available fund balance in the City’s Governmental Equipment Fund 431 is sufficient to fund the initial acquisition cost of the replacement devices up to $60,000, and the City’s various operating budgets have sufficient resources to fund the ongoing per page maintenance costs for the replacement devices; NOW, THEREFORE, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL The city manager is authorized to enter into an agreement with Coordinated Business Systems, Ltd. for the purchase of seven Kyocera brand copy machines for up to $60,000 combined, plus maintenance costs; and a related budget of $60,000 is hereby appropriated from the fund balance of the City’s Governmental Equipment Fund 431. Passed this 27th day of March 2023 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 33 Item 7. CITY COUNCIL MEETING AGENDA SECTION CONSENT 0 MEETING DATE MARCH 27, 2023 ITEM: Resolution 2023-24 Amending Resolution 2023-001 Designating Depositories and Signatories DEPARTMENT: Finance BY/DATE: Joseph Kloiber, Finance Director/March 20, 2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: As required by state statute, annually the City designates which financial institutions will be its official depositories, as well as the officers and procedures for use of these official depositories. The most recent of these annual actions was Resolution 2023-001. As Resolution 2023-001 currently reads, signatures of all three of the following city officials are required on checks drawn on the city’s official depositories: Mayor City Manager Finance Director In preparation for the upcoming transition in the city manager position, staff recommends amending that resolution to allow the City’s checks to be signed by any two of those three City officers. Two signatures are a more standard internal control practice. Requiring all three is at times administratively impractical and does not appreciably increase control in modern banking processes that utilize digitally-printed facsimile signatures. Although the current city manager transition spurred this recommendation , staff judges that this change is also prudent in anticipation of any future transitions in these city officials, and therefore recommends incorporating this change into each of the annual designations of official depositories going forward in future years. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2023-24, there being ample copies available to the public. MOTION: Move to adopt Resolution 2023-24, being a resolution amending Resolution 2023-001 designating depositories and signatories. ATTACHMENT(S): Resolution 2023-24 34 Item 8. RESOLUTION NO. 2023-24 AMENDING RESOLUTION 2023-001 DESIGNATING DEPOSITORIES AND SIGNATORIES WHEREAS, the City Council of City of Columbia Heights’ has previously adopted Resolution 2023-001 designating the official depositories of the City of Columbia Heights, authorizing certain city officials to act as signatories of the official depositories, and proscribing various procedures for authorized use of the official depositories; and WHEREAS, Resolution 2023-001 paragraph 2 reads in part: “… drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by the following: Mayor City Manager Finance Director” WHEREAS, Resolution 2023-001 paragraph 3 reads in part: “… when bearing or purporting to bear the facsimile signatures of the following: Mayor City Manager Finance Director” WHEREAS, the City of Columbia Heights has determined the amendments to Resolution 2023-001 listed below are administratively advantageous, and would not impair its ability to safeguard its public resources in accord with its fiduciary duties; NOW, THEREFORE, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL Resolution 2023-001 paragraph 2 is amended as follows: “… drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by any two of the following: Mayor City Manager Finance Director” Resolution 2023-001 paragraph 3 is amended as follows: “… when bearing or purporting to bear the facsimile signatures of any two of the following: Mayor City Manager Finance Director” 35 Item 8. Passed this 27th day of March 2023 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 36 Item 8. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 27, 2023 ITEM: Change Order 1 for 37th Avenue Design. DEPARTMENT: Public Works BY/DATE: Kevin Hansen/Sulmaan Khan, 03/20/23 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_ Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: On August 9, 2021 the City Council authorized a JPA with the City of Minneapolis for final design of 37th Avenue from Central Avenue to Stinson Boulevard. Minneapolis has acted as lead agency for the project. The proposed project will reconstruct the pavement surface, curb and gutter, green stormwater infrastructure, lighting, and sidewalks, as well as construction of a multiuse trail. SEH was previously hired as the consultant to complete the final design of the 37th Avenue roadway project. SEH was also tasked with completing final design for the 37th Place roadway reconstruction from 37th Avenue to Stinson Boulevard. The total estimated construction cost of the projects is $11,200,000. Minneapolis selected and contracted with the engineering firm of SEH for the final design engineering work at a cost of $862,500. 100% final design for both the 37th Avenue and the 37th Place projects is now complete. SEH has asked for additional compensation due to higher than estimated consultant hours spent on project management, engagement, agency coordination, meetings, a watershed grant application, and plan development for final design plans and stormwater and green stormwater infrastructure needed for successful completion of the final design work, at an additional cost totaling $164,058. Of this total, Columbia Heights is responsible for $72,383 and Minneapolis is responsible for the remaining $91,675. The project has been bid and is currently scheduled to begin construction in May 2023 as weather permits. STAFF RECOMMENDATION: Staff recommends approval of Change Order 1 totaling $72,383 for final design work on 37th Avenue from Central Avenue to Stinson Boulevard and on 37th Place from 37th Avenue to Stinson Boulevard. RECOMMENDED MOTION(S): MOTION: Move to approve Change Order 1 totaling $72,383 for final design work on 37th Avenue from Central Avenue to Stinson Boulevard, including 37th Place from 37th Avenue to Stinson Boulevard, City Projects 2110 and 2306. 37 Item 9. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 27, 2023 ITEM: Capital Equipment Replacement: MT Trackless Sidewalk Machine. DEPARTMENT: Public Works BY/DATE: Kevin Hansen / David Cullen, 03/13/23 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_ Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The MT Trackless is the industry leader in municipal sidewalk tractors, and for over 50 years has equipped public works and park departments, airports, universities, and military facilities with equipment to tackle their toughest challenges. Unit #200 is an all-wheel drive articulating machine. Its hydrostatic transmission makes it perfect for plowing snow, sweeping streets, and clearing sidewalks. Unit #200 was purchased in 2010 for $120,836 from MacQueen Equipment, Inc. and is 13 years old with a recorded engine odometer reading of 1,857.6 hou rs. City shop records state over $14,003 was spent on various repairs over the last 13 years of service. ANALYSIS/CONCLUSION: The overall condition of Unit #200 is rated by the fleet maintenance supervisor as fair to poor. Unit #200 is crucial to the sidewalk and park pathway snow-clearing operations. Equipment breakdowns and repairs that remove Unit #200 from service are unacceptable and hinder snow -clearing operations. This replacement was budgeted in the 2023 Parks Capital Equipment Replacement fund. STAFF RECOMMENDATION: Staff recommends the purchase of a 2023 MT Trackless and attachments from MacQueen Equipment, Inc. for $195,610 under the State of Minnesota contract, less $2,500 trade-in value of Unit #296 for a total of $193,110. RECOMMENDED MOTION(S): MOTION: Move to authorize the purchase of one (1) 2023 MT Trackless Sidewalk Machine from MacQueen Equipment, Inc. of St. Paul, MN in the amount of 195,610 less trade-in value of $2,500 for Unit #296 for a total of $193,110 funded from the Parks Capital Equipment Replacement fund number 431.5200.45180. Attachment: Photo 38 Item 10. 2023 PW Capital equipment - MT Trackless - 39 Item 10. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 27, 2023 ITEM: Service Flex Contract with Primex for SCADA Upgrades. DEPARTMENT: Public Works BY/DATE: Kevin Hansen, Jim Hauth, 3/21/2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_ Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The City of Columbia Heights Public Works Division owns and operates 9 remote utility sites throughout the city. The sites communicate and operate pumps and motors and deliver crucial site information back to the main system computer at the MSC Building about our water, wastewater, and stormwater infrastructure. This network of controllers and computers is called System Control and Data Acquisition (SCADA). All the sites communicate using radios and the pumps and motors are controlled using Program Logic Controllers (PLCs). Those components have reached the end of their useful life and need to be replaced. The replacement of these components throughout the system will ensure the continued operation and reliability of the SCADA system for years to come. The SCADA system is owned and operated by the city, but the city hires SJE (Primex) to handle all programming and component maintenance. Primex is the only company that works on our system and is the system integrator. The necessary component upgrade purchase was approved by the Council on January 9, 2023, for $54,794. This cost includes all necessary equipment upgrades but not the labor to install. The parts order is expected to be delivered in early April-May. In preparation for the component installations it is cost effective for the city to enter into a Service Plan with SJE (dba Primex) for the next 12 months. By entering into the service plan the city will save 22% on hourly rates. The cost of the Service Flex Plan selected by staff is $25,000. The plan will cover the hours necessary to install the components, program the computer logic necessary to run the system, and other labor needs through March 2024 that may arise. The SCADA system upgrade has been previously budgeted as a capital improvement in the respective departments of water, sanitary sewer, and storm sewer. ANALYSIS/CONCLUSION: The SCADA system needs to be upgraded to ensure continued reliability into the future. Entering into a Service Flex Plan with SJE (dba Primex) will cover the cost of the installations and other labor costs that arise throughout the year. Entering into the Service Flex Plan will also save the city money in comparison to paying hourly labor rates without the plan. The costs will come from the Water (651), Sewer (652) and Storm (653) infrastructure funds. STAFF RECOMMENDATION: Staff recommends approving the purchase of the Service Flex Plan with SJE (dba Primex) in the amount of $25,000. 40 Item 11. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to authorize the purchase of one (1) Service Flex Plan in the amount of $25,000 with SJE (dba Primex) with the effective date of April 1st, 2023 – March 31st, 2024. 41 Item 11. PROPOSAL TEL: (844) 477-4639 www.primexcontrols.com SJE Confidential Information. Valid for 30 days.Generated on Wed March 15, 2023 - 09:17 PM UTC Proposal# 20231186 Columbia Heights, MN 637 38th Avenue NE Columbia Heights, Minnesota 55421 Re: Service Plan Level 5 (>$25,000) [Proposal# 20231186]Flex Dear James, Primex® is pleased to provide Columbia Heights, MN with your annual Service Plan that commences on the effectiveFlex date of 04/01/2023. Your Service Plan provides you flexibility as it does not limit the amount of scheduled services or number of times aFlex service technician can visit your site/s. Once your budget amount is set, you simply call or email to schedule a technician, purchase parts, or request other professional services. The cost of services or parts provided is deducted from the plan balance. Your plan balance will be sent out quarterly to allow for planning of future trips. If services or parts purchases exceed the plan limit, the excess services and/or parts will be invoiced at the rates defined in this agreement. The costs for any material or supplies used to calibrate, and/or maintain instruments and other equipment will be deducted from the plan balance. An estimate will be provided for your approval for any repair parts and/or replacement instruments before their installation or ordering. A Field Service Technician can be scheduled in advance to provide standing monthly or quarterly preventative maintenance visits to ensure your system is operating efficiently and instrumentation is calibrated per manufacturer and regulatory agency standards. Your Main Points of Contact Are: Scheduling of Field Services Service Manager: Kris Peterson Direct Dial: (763) 231-3902 Email: Kris.Peterson@sjeinc.com Parts Pricing Parts Manager: Troy LaDoux Direct Dial: (763) 231-3915 Email: Troy.LaDoux@sjeinc.com After Hours Assistance Call our main number (763) 559-0568 and follow the prompts. A manager will call you back to assist you with the issue at hand. If it is necessary to involve an Field Service Technician, Engineer or Programmer their service would be charged at the after hours rate. Entitlements for Service Plan Level 5 (>$25,000)Flex Your Rate Savings Field Service (standard rate $150 per hour)/hr$115 $35/hr Engineering, Programming & IT Support (standard rate $225 per hour)/hr$175 $50/hr Help desk telephone support (standard rate $100 per Hour)$ FREE $100/hr 24 hour a day emergency service line Included List Price Parts discount 25% Training Discount (remote via web based application)25% Total Annual Amount Service Plan Budget, excluding sales tax is $25,000.00 Billed in quarterly amounts of $6,250.00 42 Item 11. Proposal Page: of 2 3 SJE Confidential Information. Valid for 30 days. Generated on Wed March 15, 2023 - 09:17 PM UTC Proposal# 20231186 1. 2. 3. 4. a. b. c. 5. a. b. c. d. e. f. Primex® values Columbia Heights, MN as a customer and anticipates our continued relationship. Please do not hesitate to contact me with any questions you may have about the value of this plan. Sincerely, Shaun Girard Primex® Business Development Manager shaun.girard@sjeinc.com If you wish to accept this proposal please sign and date and email back to Primex®. If you use purchase orders then reference the PO# you would like us to use. Customer Signature: ____________________________________________ Date: ________________________________________________________ Purchase Order Number: _________________________________________ Terms & Conditions of Sale Primex® Standard Terms and Conditions Payment Terms are Net 30 days from invoice date Primex® reserves the right to amend or make changes to this agreement at any time. Your 1 invoice is sent upon execution of this agreement. Subsequent invoices are sent at 90-day intervals thereafter.st A statement of the services and parts costs is included in each billing statement. Based on the effective date of 04/01/2023 Primex® would send out invoices on or around the following dates. 1st Invoice: 04/01/2023 for plus any overages. $6,250.00 2nd Invoice: 07/01/2023 for plus any overages. $6,250.00 3rd Invoice: 10/01/2023 for plus any overages. $6,250.00 4th Invoice: 01/01/2024 for plus any overages. $6,250.00 Final Invoice: 04/01/2024 if required for only overages or adjustments. If services for any quarter exceed the plan balance, that period’s invoice will be adjusted as needed to ensure that the plan amount is maintained If the total plan amount has been exceeded, we reserve the right to invoice monthly for overages. Services and parts purchased beyond the total plan amount will be billed at the rates and discounts defined in this document. Invoicing Guidelines The above listed rates are based on 8-hour days. Time after 8 hours is invoiced at 1.5 * the rate shown. Labor rates apply to scheduled services only. Non-scheduled services (including those after hours, weekends and on holidays) will be invoiced against the plan at 1.5 X the scheduled rate. Time is invoiced portal to portal. If multiple customers are serviced on a single trip travel time and mileage will be prorated based on site locations along the route. Mileage is invoiced at $0.80 per mile. Lodging, meal, rental car, tolls, air fare and other travel related expenses will be invoice at cost plus 10%. 43 Item 11. Proposal Page: of 3 3 SJE Confidential Information. Valid for 30 days. Generated on Wed March 15, 2023 - 09:17 PM UTC Proposal# 20231186 Standard Terms and Conditions Controlling Provisions: The terms and conditions and supplemental exhibits contained herein (the “Terms and Conditions”) shall supersede any provisions, terms, and conditions contained on any purchase order or other written form any direct buyer (“Buyer”) may use or provide (whether received by S.J. Electro Systems, Inc. or any of its subsidiaries or affiliates (collectively, “SJE”) prior or subsequent to the date hereof), and the rights of the parties shall be governed exclusively by the Terms and Conditions as described herein. SJE sells certain services, products, replacement parts and related software (collectively, the "Goods"). The purchase of the Goods is governed by the Terms and Conditions. Any communication by Buyer to SJE to purchase Goods will be treated by SJE as a request to purchase the Goods. The response, however communicated, will be understood by all parties as an agreement by SJE to sell to Buyer the requested Goods pursuant to the Terms and Conditions. SJE specifically opposes any terms or conditions that are in addition to or different from the Terms and Conditions, unless specifically agreed to in each instance in writing by SJE. Quotations, Acceptance, and Agreements: Any quotation is a good faith estimate. To the extent that SJE has been provided by or on behalf of Buyer any specifications, description of operating conditions or other data and Information In connection with the selection or design of the Goods, and the actual operating conditions or other circumstances differ from those provided by Buyer and relied upon by SJE, any warranties or other provisions contained herein which are affected by such conditions shall be null and void. Acceptance of a quotation, whether by a separate purchase order or by other means, shall constitute an acknowledgement and approval of the quotation as written and an acceptance of the Terms and Conditions. Written quotations which have not been finalized by a binding purchase order shall expire on the date specified in the quotation or, in the absence of such specification, thirty (30) calendar days from the date issued. SJE may revise or withdraw a quotation at any time prior to the finalization of a binding purchase order. Per company policy, a separate written agreement signed by both parties or a purchase order accepted and acknowledged by SJE is required to form any legally binding agreement. Intellectual Property: All devices, patents, designs (including drawings, plans and specifications), software existing or to be developed, estimates, prices, notes, memos, summaries, electronic data and other documents or information prepared or disclosed by SJE shall remain the sole intellectual property of SJE. Following acceptance and final payment, SJE shall grant to Buyer a non-transferable, non-exclusive license for use and sale of the Goods. Credit Approval: The credit terms granted on each order are subject to SJE’s continuing approval of Buyer’s credit. SJE may withdraw the extension of credit and require modified payment terms if, in SJE’s sole judgment, Buyer’s credit or financial standing is impaired such that SJE in good faith deems payment insecure. Prices and Taxes: All prices are FOB shipping point, unless otherwise stated or referenced in attached exhibits. All prices are subject to any commercially reasonable additions that may be necessary to cover any duties, taxes or charges. All prices are in U.S. Dollars. Prices may be subject to change without notice. Shipping Policy: Shipping and handling charges cover the transportation of the Goods from SJE’s warehouse to Buyer, unless otherwise specified. Standard shipping rates are assessed upon placement of order. SJE uses many methods of shipment including UPS shipping services but reserves the right to substitute carriers without notice. UPS next-day air, UPS second-day air, UPS three-day ground, UPS Express and UPS Expedited are services available to Buyer for expediting orders. Expedited orders will be shipped based on the method Buyer selects. These services may not be available for shipment into all countries. While SJE will use all reasonable commercial efforts to maintain the delivery date(s) acknowledged or quoted by SJE, all shipping dates are approximate and not guaranteed. SJE reserves the right to make partial shipments. SJE, at its option, shall not be bound to tender delivery of any Goods for which Buyer has not provided shipping instructions and other required information. If the shipment of the Goods is postponed or delayed by Buyer for any reason, Buyer agrees to reimburse SJE for any and all storage costs and other additional expenses resulting therefrom. The actual shipping weights may vary. Title, Risk of Loss, Inspection of Equipment: Title and risk of loss to the Goods shall pass to Buyer upon delivery of the Goods to the respective delivery carrier. Buyer shall immediately inspect the Goods upon receipt and any damage must be noted on the delivery carrier’s bill of lading at time of receipt. SJE is not liable for any damages caused by shipping. SJE is not liable for any shortages or nonconformance unless notified by Buyer within two (2) business days of Buyer’s receipt of the Goods. Operations/Maintenance Manuals: Installation, maintenance and operation manuals will be furnished to Buyer in the number of copies specified at the time of quotation or order. Additional copies subject to charges as outlined in attached exhibits. Installation and Use: Buyer will be solely responsible for the proper application, installation and service of the Goods. Installation instructions are supplied by SJE and must be followed. Export/Import: Buyer agrees that all applicable import and export control laws, regulations, orders and requirements, including, but not limited to, those of the United States and the European Union, and the jurisdictions in which SJE and Buyer are established or from which Goods may be supplied, will apply to their receipt and use. In no event shall Buyer use, transfer, release, import, or export Goods in violation of such applicable laws, regulations, orders or requirements. Payment: Buyer shall pay SJE the full purchase price as set forth in the respective order between SJE and Buyer. Unless otherwise agreed to in writing between SJE and Buyer, freight, storage, insurance, taxes, duties, and any governmental charges relating to the Goods shall be paid by Buyer. If SJE is required to pay any such charges, Buyer shall immediately reimburse SJE upon notice from SJE of same. All payments are due within approved credit terms. Buyer may be charged the lower of 1.5% interest per month or the maximum legal rate on all amounts not received by the due date described therein. Security Interest: SJE shall retain a security interest in the Goods until the full purchase price has been paid. Buyer’s failure to pay any amounts due, including interest, shall give SJE the right to possession and removal of the Goods after providing ten (10) days written notice to Buyer. SJE’s taking of such possession shall be without prejudice to any other remedies SJE may have. Changes, Cancellations, Returns: Buyer may request changes or additions to the Goods consistent with SJE's specifications and criteria. In the event such changes or additions are accepted by SJE, SJE shall have the absolute right to revise the prices and dates of delivery, and to add charges for work and materials rendered unnecessary by such changes or additions. All changes, cancellations, or returns must have SJE prior written approval and subject to restocking fees and service charges. Authorized returns must be packaged and shipped prepaid to SJE. Return Policy: SJE will only accept Goods returned within one (1) year from the date of manufacture, un-used, and current production models. Returned Material Authorization (“RMA”) numbers must be assigned to any Goods Buyer wishes to return for credit. To obtain an RMA, Buyer must contact SJE’s Service Center at 218-847-1317 or toll free at 888-342-5753. Buyer is responsible for payment of return shipping fees unless such returned Goods result from an SJE order processing error. Upon return, SJE shall reimburse Buyer for the return freight resulting from the return of Goods due to such SJE order processing error. In the event of any return in compliance with this paragraph, SJE will provide Buyer credit for the returned Goods and work to reship correct Goods to Buyer. SJE reserves the right to refuse acceptance of returned Goods after inspection. SJE will not accept returns for Goods that are custom-built for Buyer as such items cannot be resold by SJE; however, custom-built Goods remain subject to applicable warranty provisions in each case. Notwithstanding the foregoing (and so long as the return is not due to an order processing error of SJE), a restocking fee shall be charged to Buyer for returned Goods as outlined in the attached Exhibits. Force Majeure: SJE shall not be liable or responsible to Buyer, nor be deemed to have defaulted under or breached any agreement with Buyer, for any failure or delay in fulfilling or performing any term of any agreement with Buyer, when and to the extent such failure or delay is caused by or results (directly or indirectly) from acts beyond SJE’s reasonable control, including, without limitation: (a) acts of God; (b) flood, fire, earthquake or explosion; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest: (d) government order or law; (e) actions, embargoes or blockades in effect on or after the date of any subject agreement between SJE and Buyer; (f) action by any governmental authority; (g) national or regional emergency; (h) strikes, labor stoppages or slowdowns or other industrial services; or (i) any other cause beyond the reasonable control of SJE. Indemnification and Default: In addition to all other amounts due hereunder, Buyer shall reimburse SJE in full for all collection costs or charges, including reasonable attorney fees, which SJE may incur in the collection of any past due amounts from Buyer, including applicable interest on overdue accounts. If Buyer is in default under this or any other agreement with SJE, SJE may defer performance hereunder until such default is resolved. SJE shall have no obligation to provide factory startup assistance or factory training (when requested) until all invoices (including retentions) for equipment have been paid in full. Furthermore, SJE shall have no liability to Buyer to the extent Buyer damages, or any damages are suffered by, or claims are made against Buyer as a result of Buyer’s negligence, willful misconduct, misrepresentation of any Goods, or failure to utilize the Goods properly. Warranty and Liability: During the warranty period, Buyer’s exclusive remedy will be either repair or replacement, at the sole discretion of SJE and subject to the Terms and Conditions of any component which proves to be defective due to defective materials or workmanship of SJE. SJE DISCLAIMS ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE, AND SJE SHALL NOT, IN ANY MATTER, BE LIABLE FOR ANY SPECIAL, INDIRECT, PUNITIVE, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING LIQUIDATED DAMAGES, OR PENALTIES THAT RESULT FROM A BREACH OF CONTRACT, BREACH OF WARRANTY (EXPRESS OR IMPLIED), STRICT LIABILITY, PRODUCT LIABILITY OR OTHERWISE. IN NO EVENT SHALL SJE’S LIABILITY TO BUYER OR ANY OTHER PARTY EXCEED THE LESSER OF (i) THE COST OF REMEDIATING ANY DEFECT OR DEFICIENCY IN THE PERFORMANCE OF SJE HEREUNDER OR (ii) THE PURCHASE PRICE OF THE GOODS IN RESPECT OF WHICH THE CLAIM IS MADE. ANY ELECTRICAL WIRING AND SERVICING OF THE GOODS MUST BE PERFORMED BY A LICENSED ELECTRICIAN. WARRANTY CLAIMS FOR GOODS WHICH WERE AT ANY TIME WIRED OR SERVICED BY ANYONE OTHER THAN A LICENSED ELECTRICIAN SHALL NOT BE HONORED IN WHOLE OR PART BY SJE. Furthermore, this warranty shall not apply to: (a) damage due to any weather-related or other conditions beyond the control of SJE; (b) defects or malfunctions resulting from the Goods not installed, operated, or maintained in accordance with instructions provided, applicable local codes, ordinances, or accepted trade practices; (c) failures resulting from abuse, misuse, accident, or negligence; or (d) Goods repaired and/or modified without prior written authorization from SJE. Some states do not allow limitations on implied warranty duration, as such, this limitation may not apply to Buyer. Some states do not allow the exclusion or limitation of incidental or consequential damages, as such, these limitations or exclusions may not apply to Buyer. The above-described warranty gives Buyer specific legal rights, and Buyer may also have other rights which vary from state to state. TO OBTAIN WARRANTY SERVICE: Buyer shall assume all responsibility and expense for removal, reinstallation, and freight associated with any warranty service. Any Goods to be repaired or replaced under this warranty must be returned to SJE, or such place as designated by SJE. Buyer can contact SJE Service Center at 218-847-1317 or toll free at 888-342-5753 for an RMA on any Goods being submitted for a warranty claim. Applicable Law and Forum: Any disputes between Buyer and SJE shall be venued in Becker County District Court in the State of Minnesota. Buyer agrees to submit to such jurisdiction and agrees that the dispute shall be governed by and construed in accordance with the laws of the State of Minnesota without giving effect to any choice or conflict of law provision or rule. 44 Item 11. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE MARCH 27, 2023 ITEM: License Agenda. DEPARTMENT: COMMUNITY DEVELOPMENT BY/DATE: Alicia Howe (March 22, 2023) CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) XSafe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Attached is the business license agenda for the March 27, 2023, City Council meeting. This agenda consists of applications for 2023: Contractor Licenses, Tree Contractor Licenses, Off Sale 3.2% Beer Licenses, and On Sale Beer and Wine Licenses. At the top of the license agenda there is a phrase stating "*Signed Waiver Form accompanied application", noting that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION(S): MOTION: Move to approve the items as listed on the business license agenda for March 27, 2023 as presented. ATTACHMENT(S): Contractor Licenses – 2023 Tree Contractor Licenses -2023 Off Sale 3.2% Beer Licenses – 2023 On Sale Beer and Wine Licenses - 2023 45 Item 12. TO CITY COUNCIL MARCH 27, 2023 *Signed Waiver Form accompanied application Contractor Licenses – 2023 Renewal: *BONFE’S PLUMBING HEATING & AIR 455 HARDMAN AVE, SO ST PAUL, MN $80.00 *ARG HEATING & COOLING 19485 CROCUS ST, CEDAR, MN $80.00 *SIGNCOINK 37464 JASPER ST, DALBO, MN $80.00 HERO HOME SERVICES 10900 HAMPSHIRE AVE, BLOOMINGTON, MN $80.00 Tree Contractor Licenses – 2023 *SORENSON TREE SERVICE 3100 COUNTY RD B WEST, ST PAUL, MN $80.00 *RAINBOW TREE COMPANY 11571 K-TEL DRIVE, MINNETONKA, MN $80.00 Off Sale 3.2% Beer Licenses – 2023 *FAMILY DOLLAR 4037 CENTRAL AVE, COLUMBIA HEIGHTS, MN $200.00 *ADAMA RESTAURANT 3970 CENTRAL AVE, COLUMBIA HEIGHTS, MN $2900.00 46 Item 12. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 27, 2023 ITEM: Rental Occupancy Licenses for Approval DEPARTMENT: Fire BY/DATE: Dan O’Brien, 3/27/23 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength X Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Consideration of approval of attached list of rental housing license applications RECOMMENDED MOTION: MOTION: Move to approve the items listed for rental housing license applications for March 27, 2023, in that they have met the requirements of the Property Maintenance Code. ATTACHMENT: Rental Occupancy Licenses for Approval – 3-27-23 47 Item 13. 48 Item 13. 49 Item 13. CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: March 27, 2023. STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion: Move that in accordance with Minnesota Statute s the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $909,860.34. 50 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 1/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 78.00 101.0000.20810FEBRUARY SALES & USE TAXMINNESOTA DEPARTMENT OF REVENUE0-738-764-896392(E)MAIN03/10/2023 186.00 101.0000.20815FEBRUARY SALES & USE TAX0-738-764-896392(E) 264.00 10.04 101.2100.43810030623 SOLAR POWERAEP ENERGY INC419-21419049194351MAIN03/16/2023 10.04 101.2200.43810030623 SOLAR POWER419-21419049194351 194.85 240.5500.43810030623 SOLAR POWER419-21419049194351 165.86 701.9950.43810030623 SOLAR POWER419-21419049194351 380.79 733.59 101.1320.43050BSWIFT 0323AI TECHNOLOGIES, LLC.10024032023194352MAIN03/16/2023 17,192.75 411.2100.45120.2207NEW GATE CONTROLS, PSB FENCE AID ELECTRIC SERVICE INC73304194353MAIN03/16/2023 331.75 609.0000.14500030223 INVAMERICAN BOTTLING COMPANY3562623148194354MAIN03/16/2023 238.75 609.0000.14500030223 INV3562623154194354 570.50 1,246.00 202.6355.43050ACRED COST SHARE 2023ANOKA COUNTY TREASUREREC021323G194355MAIN03/16/2023 99.02 609.9791.44020022823 MOPS,MATS,TOWELSARAMARK UNIFORM & CAREER APPAR2500197846194356MAIN03/16/2023 98.03 609.9792.44020030223 MOPS,MATS,TOWELS2500199989194356 103.85 609.9793.44020030223 MOPS,MATS,TOWELS2500199930194356 300.90 145.00 101.1320.43050COBRA LETTERS 0223. RETIREE BILLING 0223, PARTICIPATION FEE 0323BENEFIT EXTRAS, INC.114243194357MAIN03/16/2023 47.50 887.9250.43050COBRA LETTERS 0223. RETIREE BILLING 0223, PARTICIPATION FEE 0323114243194357 192.50 222.00 609.0000.14500030123 INVBLACK STACK BREWING21527194358MAIN03/16/2023 8.49 701.0000.14120SIGNAL LAMPBMJ CORPORATION67-128168194359MAIN03/16/2023 106.00 609.0000.14500030123 INVBROKEN CLOCK BREWING COOP7369194360MAIN03/16/2023 778.80 101.6102.42010TREE WATER BAGSCARLIN SALES CORP4009883-00194361MAIN03/16/2023 (52.54)101.6102.42160CREDIT FOR OVERPAYMENT4007933-00194361 726.26 57.21 609.9791.43210022823 763 572-2695 528CENTURYLINK7635722695528194362MAIN03/16/2023 233.71 701.9950.42171FIRST AID SUPPLIESCINTAS FIRST AID-SAFETY5148258109194363MAIN03/16/2023 21.45 101.1940.44020RUGS CITY HALL 031023CINTAS INC4149060839194364MAIN03/16/2023 33.59 101.5129.44020MOPS JPM 0307234148520891194364 31.99 701.9950.42172UNIFORM RENTAL 0303234148319248194364 87.03 51 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 2/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 128.00 240.5500.44020WINDOW CLEANING 0223CITY WIDE WINDOW SERVICE INC716987194365MAIN03/16/2023 1,984.00 101.5200.42161GRAFFITI REMOVER, WASP-AWAY, CONCRETE CLEANERCONTINENTAL RESEARCH CORP0042784194366MAIN03/16/2023 64.00 609.0000.14500030623 INV/DELCRYSTAL SPRINGS ICE LLC4005120194367MAIN03/16/2023 96.00 609.0000.14500030623 INV/DEL4005121194367 4.00 609.9791.42199030623 INV/DEL4005121194367 4.00 609.9793.42199030623 INV/DEL4005120194367 168.00 1,652.09 602.9600.44000SEWER CAMERA REPAIRSCUES INC630042194368MAIN03/16/2023 106.59 609.0000.14500030223 INVDEFIANT DISTRIBUTORS LLCINV-002448194369MAIN03/16/2023 2,824.93 225.9844.43050MAIL SRVC, POSTAGE SPRING NEWSLETTERDO-GOOD.BIZ INC15653-01194370MAIN03/16/2023 484.10 101.3121.42171SIGN STANDS, ROLL UP SIGNSEARL F ANDERSEN INC0132042-IN194371MAIN03/16/2023 630.00 603.9530.42920PLASTIC RECYCLING 0223EMERGE ENTERPRISES06817194372MAIN03/16/2023 54.12 101.5200.42171SCREWSFASTENAL COMPANYMNSPR1893972194373MAIN03/16/2023 185.00 701.0000.14120HYDRAULIC FITTINGSFLEETPRIDE INC106115673194374MAIN03/16/2023 13.00 701.0000.14120HYDRAULIC FITTINGS106132077194374 625.47 701.0000.14120HOSE, FITTINGS 106014819194374 20.52 701.0000.14120FILTERS106144189194374 42.68 701.0000.14120FILTERS106145022194374 (126.90)701.0000.14120RTN HYDRAULIC FITTINGS106181930194374 37.41 701.9950.42161PENETRATING OIL106182006194374 797.18 1,325.74 701.0000.14120FEEDBACK SENSOR FORCE AMERICA001-1709140194375MAIN03/16/2023 15.75 601.9600.43050CALLOUT TICKETSGOPHER STATE ONE CALL INC3020310194376MAIN03/16/2023 15.75 602.9600.43050CALLOUT TICKETS3020310194376 15.75 604.9600.43050CALLOUT TICKETS3020310194376 47.25 792.96 609.0000.14500030623 INVGREAT LAKES COCA-COLA DISTRBTN3600217396194377MAIN03/16/2023 7.40 701.0000.14120BOLTSH & L MESABI11665194378MAIN03/16/2023 20,568.00 603.9510.42930YARD WASTE 0223HAULSTAR1016194379MAIN03/16/2023 7.98 101.3100.42175COFFEE HAUTH/JAMES70396796194380MAIN03/16/2023 7.98 101.3121.42175COFFEE 70396796194380 7.98 101.5200.42175COFFEE 70396796194380 7.98 601.9600.42175COFFEE 70396796194380 52 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 3/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 7.97 602.9600.42175COFFEE 70396796194380 3.98 604.9600.42175COFFEE 70396796194380 3.98 701.9950.42175COFFEE 70396796194380 47.85 105.00 204.6314.44380EDA MEETINGS 092622, 110722, 121222HERRINGER/GERRY030623194381MAIN03/16/2023 911.85 609.0000.14500030323 INVHOHENSTEINS INC587199194382MAIN03/16/2023 360.00 101.5001.43050WINE AND WATERCOLOR 021023HOLMBERG/ERIC030823194383MAIN03/16/2023 120.00 101.5001.43050PHOTO SKETCHING 101 011923-021623216194383 480.00 10.86 601.9600.421602X4 LUMBERHOME DEPOT #28027015614194384MAIN03/16/2023 1.21 101.1510.42000FORKS, PEN REFILL, AIR FRESHENERINNOVATIVE OFFICE SOLUTIONS LLCIN4115898194385MAIN03/16/2023 34.06 101.1940.42171FORKS, PEN REFILL, AIR FRESHENERIN4115898194385 8.33 101.3100.42000COPY PAPER, TONER 414AIN4109877194385 8.33 101.3121.42000COPY PAPER, TONER 414AIN4109877194385 8.33 101.5200.42000COPY PAPER, TONER 414AIN4109877194385 8.33 601.9600.42000COPY PAPER, TONER 414AIN4109877194385 8.33 602.9600.42000COPY PAPER, TONER 414AIN4109877194385 96.32 701.9950.42000COPY PAPER, TONER 414AIN4109877194385 173.24 116.56 101.3170.42171LIGHT BULBSJ H LARSON ELECTRIC COMPANYS102860736.002194386MAIN03/16/2023 169.14 101.3170.42171BALLAST KITS102860736.001194386 (169.14)101.3170.42171RTN BALLAST KITS102829004.001194386 116.56 101.5200.42171LIGHT BULBSS102860736.002194386 233.12 1,207.82 389.7000.43050R8 TIF OVERPAYMENT, DISTRICT RESEARCHKENNEDY & GRAVEN172772194387MAIN03/16/2023 588.75 408.6314.45110PURCHASE AGREEMENT-841 49TH AVE NE172778194387 1,796.57 881.68 101.2100.43250LANGUAGE LINE 0223LANGUAGELINE SOLUTIONS10953145194388MAIN03/16/2023 40.00 101.3100.431052023 LCW HANSEN, KHANLEAGUE OF MINNESOTA CITIES377808194389MAIN03/16/2023 40.00 101.3100.431052023 LCW LETSCHE, BEN LUND377809194389 80.00 5,352.21 411.9999.43050.1911CITY HALL DESIGN THRU 021723LEO A DALY COMPANY INC023-10311-000-000021194390MAIN03/16/2023 1.11 433.0000.20120UB refund for account: 313-0150-00-01LEVONNE TYROLL03/09/2023194391MAIN03/16/2023 17.68 601.0000.20120UB refund for account: 313-0150-00-0103/09/2023194391 53 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 4/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 12.06 602.0000.20120UB refund for account: 313-0150-00-0103/09/2023194391 6.47 603.0000.20120UB refund for account: 313-0150-00-0103/09/2023194391 6.46 604.0000.20120UB refund for account: 313-0150-00-0103/09/2023194391 43.78 7,569.78 701.0000.141102005 GAL DYED DIESEL FUELMANSFIELD OIL COMPANY24036718194392MAIN03/16/2023 5,000.00 408.6414.44600FACADE IMPROVEMENT GRANT 2022MATT'S AUTOMOTIVE SERVICE CENTER2022194393MAIN03/16/2023 443.30 101.6102.42173HARNESSESMCCLELLAN SALES INC015558194394MAIN03/16/2023 50.21 101.3121.42171CLOCK, BATTERIESMENARDS CASHWAY LUMBER-FRIDLEY84014194395MAIN03/16/2023 103.63 101.5129.42171PAINT, CONTACT CEMENT, CLEANERS, TAPE84988194395 47.71 101.5200.42171PAINT BRUSHES, CONTAINER85037194395 37.95 601.9600.42171WALL MOUNT, TOOL HOLDER83988194395 54.99 609.9791.42171MOP BUCKET83938194395 7.99 609.9791.42171UTILITY HOSE83997194395 11.99 609.9791.42171LED BULBS84204194395 14.88 609.9792.42171WINDOW INSULATION KIT, TAPE82875194395 6.99 705.9970.42171WD-4085055194395 336.34 2,485.00 201.0000.20830FEBRUARY 2023 SAC CHARGEMETRO COUNCIL ENVIROMENTAL SER030623194396MAIN03/16/2023 (24.85)201.0000.36293FEBRUARY 2023 SAC CHARGE030623194396 2,460.15 230.90 701.0000.14120SPARE KEYSMIDWAY FORD759615194397MAIN03/16/2023 140.93 701.0000.14120SEAT BELT PRETENSIONER760578194397 105.89 701.0000.14120FILTERS760758194397 477.72 967.00 701.9950.44000TANK TESTING & MAINTENACEMINNESOTA PETROLEUM SRVC INC0000121788194398MAIN03/16/2023 100.00 101.5129.44390ELEVATOR PERMIT JPMMN DEPT OF LABOR & INDUSTRYALR0146022X194399MAIN03/16/2023 9,907.80 201.2400.43050TECHNICAL ASSISTANCE 1222NORTHWEST ASSOC CONSULTNTS INC26119194400MAIN03/16/2023 9,069.90 201.2400.43050TECHNICAL ASSISTANCE 022326197194400 18,977.70 5,962.48 225.9844.43050PRINT NEWSLETTER SPRING 2023NYSTROM PUBLISHING COMPANY INC46392194401MAIN03/16/2023 220.00 101.5200.44100SATELLITE RENT-HUSETON SITE SANITATION INC0001490057194402MAIN03/16/2023 62.00 101.5200.44100SATELLITE RENT-LABELLE0001490056194402 62.00 101.5200.44100SATELLITE RENT-KEYES0001490055194402 68.00 101.5200.44100SATELLITE RENT-MCKENNA0001490054194402 140.00 101.5200.44100SATELLITE RENT-SULLIVAN0001490058194402 54 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 5/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 552.00 1,087.00 609.0000.14500030123 INV/DELPAUSTIS & SONS WINE COMPANY194796194403MAIN03/16/2023 24.00 609.9791.42199030123 INV/DEL194796194403 1,111.00 60.00 101.3121.43250DATA PLAN 0123PRECISE MRM LLC200-1041572194404MAIN03/16/2023 189.21 101.5200.42010GPS TRACKERS200-1041624194404 283.82 601.9600.42010GPS TRACKERS200-1041624194404 60.00 601.9600.43250DATA PLAN 0123200-1041572194404 283.82 602.9600.42010GPS TRACKERS200-1041624194404 60.00 602.9600.43250DATA PLAN 0123200-1041572194404 60.00 604.9600.43250DATA PLAN 0123200-1041572194404 996.85 4.00 201.2400.42171022823 COOLER RENTALPREMIUM WATERS INC319290491194405MAIN03/16/2023 18.00 609.9792.42171022223 WATER319277090194405 22.00 1.54 433.0000.20120UB refund for account: 311-0745-00-04ROBERT GRUNKE03/10/2023194406MAIN03/16/2023 49.53 601.0000.20120UB refund for account: 311-0745-00-0403/10/2023194406 18.71 602.0000.20120UB refund for account: 311-0745-00-0403/10/2023194406 8.91 603.0000.20120UB refund for account: 311-0745-00-0403/10/2023194406 8.88 604.0000.20120UB refund for account: 311-0745-00-0403/10/2023194406 87.57 24.54 101.2100.44000SHREDDING 022723ROHN INDUSTRIES INC594581194407MAIN03/16/2023 77.27 101.1940.44020PREVENT MAINT 0223SCHINDLER ELEVATOR CORP INC8106175164194408MAIN03/16/2023 77.27 101.2100.44020PREVENT MAINT 03238106178860194408 77.28 101.2200.44020PREVENT MAINT 03238106178860194408 1,599.72 228.6317.44020PREVENTATIVE MAINT VAN BUREN 1022-09238106050131194408 192.46 609.9791.44020PREVENT MAINT 02238106173136194408 2,024.00 1,430.00 603.9510.42910BULK, APPLIANCE, ELECTRONICS PICKUP 022023-030223SHOREVIEW HUNKS LLC030223194409MAIN03/16/2023 530.00 603.9510.42920BULK, APPLIANCE, ELECTRONICS PICKUP 022023-030223030223194409 1,960.00 63.64 603.9510.42930ORGANICS 0223SPECIALIZED ENVIRO TECHNO INC732232194410MAIN03/16/2023 65.36 603.9510.42930ORGANICS 0223733395194410 79.98 603.9510.42930ORGANICS 0223733611194410 55.04 603.9510.42930ORGANICS 0223733798194410 55 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 6/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 43.86 603.9510.42930ORGANICS 0223733993194410 82.56 603.9510.42930ORGANICS 0223734182194410 63.64 603.9510.42930ORGANICS 0223735132194410 49.02 603.9510.42930ORGANICS 0223735320194410 503.10 22.05 601.9600.43250030123 0318950-3SPOK INCG0318950O194411MAIN03/16/2023 22.04 602.9600.43250030123 0318950-3G0318950O194411 44.09 3.36 101.1110.42000NAPKINS, POST IT NOTE FLAGSSTAPLES ADVANTAGE3532377347194412MAIN03/16/2023 43.70 101.1940.42171NAPKINS, POST IT NOTE FLAGS3532377347194412 47.06 222.00 609.0000.14500022723 INVSTEEL TOE BREWING LLC49202194413MAIN03/16/2023 409.99 101.2100.42172BOOTSSTREICHER'S GUN'S INC/DONI1619776194414MAIN03/16/2023 169.99 101.2100.42172BOOTSI1619967194414 579.98 174.00 101.5001.43050ZUMBA 0223SUMANGIL/ANNE030623194415MAIN03/16/2023 105.00 204.6314.44380EDA MEETINGS 092622, 110722, 121222SZUREK/MARLAINE030623194416MAIN03/16/2023 82.00 101.1320.43050BACKGROUND CHECKS 0223THE MCDOWELL AGENCY, INC.145195194417MAIN03/16/2023 61,344.08 420.6317.44000.1915ELEVATOR VANBUREN RAMP 2ND HALFTK ELEVATOR CORPORATION1000497908194418MAIN03/16/2023 735.00 212.3190.42171PED CROSSING SIGNALSTRAFFIC CONTROL CORPORATION141777194419MAIN03/16/2023 127.23 101.1940.42171CAN LINERSTRIO SUPPLY COMPANY INC825772194420MAIN03/16/2023 495.00 601.9600.43105EXCAVATION SAFETY 021723UNITED RENTALS216266899-001194421MAIN03/16/2023 1,183.96 609.0000.14500022823 INV/DELVINOCOPIA INC0324589-IN194422MAIN03/16/2023 22.50 609.9791.42199022823 INV/DEL0324589-IN194422 1,206.46 211.50 609.0000.14500030623 INV/DELVIP WINE & SPIRITS, LTD727194423MAIN03/16/2023 216.00 609.0000.14500030223 INV/DEL719194423 223.00 609.0000.14500030223 INV/DEL718194423 7.00 609.9791.42199030623 INV/DEL727194423 7.00 609.9792.42199030223 INV/DEL719194423 664.50 440.00 101.3121.42010BAND FILEWW GRAINGER,INC9613908772194424MAIN03/16/2023 440.00 101.3170.42010BAND FILE9613908772194424 56 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 7/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 577.89 101.5200.42010PLANER, JIG SAW, CUT-OUT TOOL9612756453194424 440.00 101.5200.42010BAND FILE9613908772194424 1,897.89 10.21 101.3160.43810030223 51-4174399-1XCEL ENERGY (N S P)1021797904194425MAIN03/16/2023 962.92 601.9600.43810022723 51-0012949181-31021073747194425 973.13 12,429.00 601.0000.20810FEBRUARY UB SALES TAX 2023MINNESOTA DEPARTMENT OF REVENUE0-441-190-496403(E)MAIN03/16/2023 47.75 609.0000.14500022823 BAGS,INVBELLBOY BAR SUPPLY0106478000393(A)MAIN03/17/2023 143.10 609.9793.42171022823 BAGS,INV0106478000393(A) 190.85 207.00 609.0000.14500022423 INVBELLBOY CORPORATION0098552500394(A)MAIN03/17/2023 178.50 609.0000.14500030123 INV 700297736BREAKTHRU BEVERAGE MN BEER LLC348012293395(A)MAIN03/17/2023 8,799.50 609.0000.14500030123 INV 700297736348012292395(A) 298.60 609.0000.14500022823 INV 700297717347975481395(A) 256.00 609.0000.14500022823 INV 700297717347980464395(A) 9,523.80 609.0000.14500022223 INV 700297736347896459395(A) 10,144.85 609.0000.14500022723 INV 700297782347969595395(A) (4.56)609.0000.14500022823 INV 700297717410665783395(A) (16.80)609.0000.14500030323 INV 700297736410684420395(A) (12.36)609.0000.14500030223 INV 700297736410680362395(A) (12.36)609.0000.14500030223 INV 700297736410680361395(A) (3.72)609.0000.14500030223 INV 700297736410680360395(A) (12.84)609.0000.14500030223 INV 700297736410680359395(A) (15.38)609.0000.14500030323 INV 700297736410684423395(A) (9.60)609.0000.14500030323 INV 700297736410684421395(A) (19.20)609.0000.14500022823 INV 700297736410665784395(A) (24.00)609.0000.14500030223 INV 700297782410679577395(A) (27.20)609.0000.14500030123 INV 700297782410671902395(A) 29,043.23 29.18 609.0000.14500REVERSE CREDIT USED TWICEBREAKTHRU BEVERAGE MN W&S LLC409988825R396(A)MAIN03/17/2023 44.00 609.0000.14500030323 INV/DEL 700297736348060441396(A) 491.40 609.0000.14500030323 INV/DEL 700297736348060439396(A) 405.90 609.0000.14500030323 INV/DEL 700297736348060440396(A) 491.40 609.0000.14500030323 INV/DEL 700297717348060434396(A) 1,035.00 609.0000.14500030323 INV/DEL 700297717348060433396(A) 2,459.80 609.0000.14500030323 INV/DEL 700297717348060437396(A) 88.00 609.0000.14500030323 INV/DEL 700297717348060435396(A) 675.90 609.0000.14500030323 INV/DEL 700297717348060436396(A) 57 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 8/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 2,490.00 609.0000.14500022723 INV/DEL 700297736347969037396(A) 200.00 609.0000.14500022723 INV/DEL 700297736347969039396(A) 64.00 609.0000.14500020323 INV/DEL 700297717347675795396(A) 352.00 609.0000.14500020323 INV/DEL 700297717347675796396(A) (8.00)609.0000.14500030323 INV 700297736410684924396(A) (8.00)609.0000.14500030323 INV 700297717410684923396(A) 0.38 609.9791.42199REVERSE CREDIT USED TWICE409988825R396(A) 10.35 609.9791.42199030323 INV/DEL 700297717348060434396(A) 11.50 609.9791.42199030323 INV/DEL 700297717348060433396(A) 12.65 609.9791.42199030323 INV/DEL 700297717348060437396(A) 1.15 609.9791.42199030323 INV/DEL 700297717348060435396(A) 3.83 609.9791.42199030323 INV/DEL 700297717348060436396(A) 1.15 609.9791.42199020323 INV/DEL 700297717347675795396(A) 6.33 609.9791.42199020323 INV/DEL 700297717347675796396(A) 1.15 609.9792.42199030323 INV/DEL 700297736348060441396(A) 10.35 609.9792.42199030323 INV/DEL 700297736348060439396(A) 6.90 609.9792.42199030323 INV/DEL 700297736348060440396(A) 23.00 609.9792.42199022723 INV/DEL 700297736347969037396(A) 2.30 609.9792.42199022723 INV/DEL 700297736347969039396(A) 8,901.62 5,341.78 609.0000.14500030223 INVCAPITOL BEVERAGE SALES LP2804428397(A)MAIN03/17/2023 949.20 609.0000.14500022723 INV2802586397(A) (30.00)609.0000.14500011823 INV21510109397(A) 6,260.98 48.00 609.0000.14500030123 INVJOHNSON BROTHERS LIQUOR CO.2248761398(A)MAIN03/17/2023 357.76 609.0000.14500030123 INV2248760398(A) 951.05 609.0000.14500030123 INV2248765398(A) 1,081.50 609.0000.14500030123 INV2248763398(A) 787.68 609.0000.14500030123 INV2248766398(A) 677.50 609.0000.14500030123 INV2248768398(A) 292.50 609.0000.14500030123 INV2248746398(A) 532.00 609.0000.14500030123 INV2248740398(A) 46.00 609.0000.14500030123 INV2248764398(A) 384.00 609.0000.14500030123 INV2248745398(A) 216.00 609.0000.14500030123 INV2248759398(A) 1,171.30 609.0000.14500030123 INV2248762398(A) 256.00 609.0000.14500030123 INV2248738398(A) 1,035.00 609.0000.14500030323 INV2250845398(A) 384.00 609.0000.14500030123 INV2248747398(A) 440.75 609.0000.14500030323 INV2250848398(A) 117.72 609.0000.14500030323 INV2250844398(A) 58 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 9/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1,105.50 609.0000.14500030323 INV2250847398(A) 80.00 609.0000.14500030323 INV2250849398(A) 296.00 609.0000.14500030323 INV2250852398(A) 1,035.00 609.0000.14500030323 INV2250850398(A) 1,448.50 609.0000.14500030323 INV2250851398(A) 1,490.55 609.0000.14500030123 INV2248741398(A) 117.00 609.0000.14500022823 INV2248754398(A) 117.00 609.0000.14500022823 INV2248737398(A) 171.00 609.0000.14500022823 INV2248736398(A) 408.00 609.0000.14500022823 INV2248753398(A) 240.00 609.0000.14500022823 INV2248756398(A) 120.00 609.0000.14500022823 INV2248755398(A) 146.00 609.0000.14500022823 INV2248752398(A) 199.08 609.0000.14500022823 INV2248757398(A) 8.12 609.9791.42199030123 INV2248738398(A) 8.75 609.9791.42199030323 INV2250845398(A) 8.10 609.9791.42199030123 INV2248747398(A) 11.20 609.9791.42199030323 INV2250848398(A) 1.40 609.9791.42199030323 INV2250844398(A) 18.19 609.9791.42199030323 INV2250847398(A) 39.15 609.9791.42199030123 INV2248741398(A) 1.35 609.9792.42199030123 INV2248761398(A) 3.05 609.9792.42199030123 INV2248760398(A) 7.43 609.9792.42199030123 INV2248765398(A) 6.75 609.9792.42199030123 INV2248763398(A) 8.10 609.9792.42199030123 INV2248766398(A) 5.41 609.9792.42199030123 INV2248768398(A) 6.75 609.9792.42199030123 INV2248746398(A) 7.77 609.9792.42199030123 INV2248740398(A) 1.35 609.9792.42199030123 INV2248764398(A) 8.10 609.9792.42199030123 INV2248745398(A) 6.74 609.9792.42199030123 INV2248759398(A) 36.47 609.9792.42199030123 INV2248762398(A) 7.01 609.9792.42199030323 INV2250852398(A) 1.75 609.9792.42199030323 DEL2250846398(A) 7.00 609.9792.42199030323 INV2250850398(A) 21.01 609.9792.42199030323 INV2250851398(A) 10.50 609.9793.42199030323 INV2250849398(A) 1.35 609.9793.42199022823 INV2248754398(A) 2.70 609.9793.42199022823 INV2248737398(A) 1.35 609.9793.42199022823 INV2248736398(A) 5.40 609.9793.42199022823 INV2248753398(A)59 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 10/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 2.70 609.9793.42199022823 INV2248756398(A) 2.70 609.9793.42199022823 INV2248755398(A) 4.05 609.9793.42199022823 INV2248752398(A) 1.58 609.9793.42199022823 INV2248757398(A) 16,015.67 112,142.16 602.9480.42900MARCH 2023 WASTEWATERMETROPOLITAN COUNCIL WASTEWATE0001152861399(A)MAIN03/17/2023 1,680.00 609.0000.14500030123 INVPHILLIPS WINE & SPIRITS INC6552254400(A)MAIN03/17/2023 1,643.75 609.0000.14500030123 INV6552256400(A) 565.00 609.0000.14500030123 INV6552257400(A) 1,056.00 609.0000.14500030123 INV6552258400(A) 80.00 609.0000.14500030123 INV6552250400(A) 72.00 609.0000.14500030123 INV6552249400(A) 108.00 609.0000.14500030123 INV6552251400(A) 1,100.00 609.0000.14500030123 INV6552247400(A) 565.00 609.0000.14500030123 INV6552246400(A) 320.00 609.0000.14500030323 INV6553973400(A) 321.65 609.0000.14500030323 INV6553975400(A) 100.00 609.0000.14500030323 INV6553971400(A) 1,066.60 609.0000.14500030323 INV6553977400(A) 236.00 609.0000.14500030323 INV6553978400(A) 210.00 609.0000.14500030323 INV6553979400(A) 1,303.20 609.0000.14500022823 INV6552252400(A) 1.35 609.9791.42199030123 INV6552250400(A) 1.35 609.9791.42199030123 INV6552249400(A) 5.40 609.9791.42199030123 INV6552251400(A) 39.15 609.9791.42199030123 INV6552247400(A) 33.08 609.9791.42199030123 INV6552246400(A) 4.20 609.9791.42199030323 DEL6553972400(A) 5.60 609.9791.42199030323 INV6553973400(A) 7.00 609.9791.42199030323 INV6553975400(A) 2.80 609.9791.42199030323 INV6553971400(A) 30.80 609.9791.42199030323 INV6553977400(A) 33.75 609.9792.42199030123 INV6552254400(A) 4.05 609.9792.42199030123 DEL6552255400(A) 35.10 609.9792.42199030123 INV6552256400(A) 33.07 609.9792.42199030123 INV6552257400(A) 40.50 609.9792.42199030123 INV6552258400(A) 5.60 609.9792.42199030323 INV6553978400(A) 4.20 609.9792.42199030323 INV6553979400(A) 7.43 609.9793.42199022823 INV6552252400(A) 10,721.63 60 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 11/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 160.00 609.0000.14500030223 INV/DELSOUTHERN GLAZER'S2319266401(A)MAIN03/17/2023 84.00 609.0000.14500030223 INV/DEL9319384401(A) 399.30 609.0000.14500030223 INV/DEL2319383401(A) 816.60 609.0000.14500030223 INV/DEL2319263401(A) 1,219.00 609.0000.14500022823 INV/DEL5095006401(A) 1,084.30 609.0000.14500022823 INV/DEL5095007401(A) 117.80 609.0000.14500030223 INV/DEL2319264401(A) 130.46 609.0000.14500022423 INV/DEL5094469401(A) 540.00 609.0000.14500030223 INV/DEL2319265401(A) (432.00)609.0000.14500012423 INV9484687401(A) (600.00)609.0000.14500012423 INV9484667401(A) 14.08 609.9791.42199030223 INV/DEL2319263401(A) 7.68 609.9791.42199022823 INV/DEL5095006401(A) 7.68 609.9791.42199022823 INV/DEL5095007401(A) 2.56 609.9791.42199030223 INV/DEL2319264401(A) 1.39 609.9791.42199022423 INV/DEL5094469401(A) 4.48 609.9791.42199030223 INV/DEL2319265401(A) 2.56 609.9792.42199030223 INV/DEL2319266401(A) 1.28 609.9793.42199030223 INV/DEL9319384401(A) 10.24 609.9793.42199030223 INV/DEL2319383401(A) 3,571.41 5,600.00 720.0000.15500STARWIND PREMIUM SUPPORT - 3 YRSSTARWIND SOFTWARE307224402(A)MAIN03/17/2023 2,800.00 720.9980.44030STARWIND PREMIUM SUPPORT - 3 YRS307224402(A) 8,400.00 1,133.38 415.6450.44000OUTSIDE STORAGE REMOVAL 020723-0217231-800-GOT-JUNK?15194426MAIN03/23/2023 16.00 240.5500.42171NAMEPLATEAAA AWARDS19338194427MAIN03/23/2023 6,455.00 420.6317.44000.1915LIGHTING RETROFIT VAN BUREN PARKING LOTAID ELECTRIC SERVICE INC73573194428MAIN03/23/2023 100.00 240.5500.430500223 NOTICESANOKA COUNTY LIBRARY1698194429MAIN03/23/2023 99.02 609.9791.44020030723 MOPS,MATS,TOWELSARAMARK UNIFORM & CAREER APPAR2500202278194430MAIN03/23/2023 638.10 101.2200.42172CLASS A UNIFORMASPEN MILLS, INC.310079194431MAIN03/23/2023 124.99 101.2200.42172BOOTS 310326194431 763.09 1,271.68 101.2100.44020CELL PHONE DIALERASSET MANAGEMENT SYSTEMS INC38742194432MAIN03/23/2023 1,271.67 101.2200.44020CELL PHONE DIALER38742194432 2,543.35 11.30 601.9600.43211022523 287307857001AT&T MOBILITY II, LLC28730785700103032023194433MAIN03/23/2023 61 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 12/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 11.30 602.9600.43211022523 28730785700128730785700103032023194433 11.32 604.9600.43211022523 28730785700128730785700103032023194433 33.92 4,209.00 101.1610.43041CIVIL CHGS 0223BARNA GUZY & STEFFEN LTD260001194434MAIN03/23/2023 795.00 101.1610.43041GUN PERMIT 0223260003194434 9,318.00 101.1610.43042PROSECUTION 0223 260004194434 600.00 101.1610.43042IN CUSTODY 0223260005194434 14,922.00 89.00 601.9600.42171BILLBOARD TARPSBILLBOARD TARPS20026194435MAIN03/23/2023 89.00 602.9600.42171BILLBOARD TARPS20026194435 178.00 270.00 609.0000.14500030723 INVBLACK STACK BREWING21606194436MAIN03/23/2023 84.98 240.5500.42171ARCHIVAL STORAGE BOXESBLICK ART MATERIALS LLC352102194437MAIN03/23/2023 402.00 240.5500.42171SUBSCRIPTION 0423-0324BOOK PAGES64701194438MAIN03/23/2023 807.70 101.2100.43830030823 8268239-4CENTERPOINT ENERGY8268239-4194439MAIN03/23/2023 807.71 101.2200.43830030823 8268239-48268239-4194439 80.51 101.5200.43830030823 10802324-310802324-3194439 225.78 101.5200.43830030823 5452216-45452216-4194439 13.20 101.5200.43830030823 5467671-35467671-3194439 2,209.22 240.5500.43830030823 10570341-710570341-7194439 21.39 602.9600.43830030823 11299887-711299887-7194439 19.29 602.9600.43830030823 9644621-69644621-6194439 395.62 609.9794.43830030823 6402970054-56402970054-5194439 4,580.42 158.59 101.2100.43210030423 763-789-4821 851CENTURYLINK7637894821851194440MAIN03/23/2023 158.60 101.2200.43210030423 763-789-4821 8517637894821851194440 53.56 609.9792.43210030723 763 788-0290 0457637880290045194440 53.56 609.9792.43210030723 763 788-0064 1647637880064164194440 424.31 72.00 240.5500.42030SPRING EVENTS CALENDAR 2023CHURCH OFFSET PRINTING INC127725194441MAIN03/23/2023 33.59 101.5129.44020MOPS JPM 031423CINTAS INC4149217848194442MAIN03/23/2023 31.99 701.9950.42172UNIFORM RENTAL, RUGS 0210234146213661194442 38.21 701.9950.44020UNIFORM RENTAL, RUGS 0210234146213661194442 103.79 (1.72)101.0000.20815WINDOW CLEANING 0223CITY WIDE WINDOW SERVICE INC716319194443MAIN03/23/2023 62 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 13/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date (3.09)101.0000.20815WINDOW CLEANING 0223716329194443 48.09 609.9791.44020WINDOW CLEANING 0223716329194443 26.72 609.9792.44020WINDOW CLEANING 0223716319194443 70.00 19.44 101.1110.43250031523 934571297COMCAST168724569194444MAIN03/23/2023 29.16 101.1320.43250031523 934571297168724569194444 63.18 101.1510.43250031523 934571297168724569194444 4.86 101.1940.43250031523 934571297168724569194444 131.23 101.2100.43250031523 934571297168724569194444 121.50 101.2200.43250031523 934571297168724569194444 68.04 101.3100.43250031523 934571297168724569194444 9.72 101.3121.43250031523 934571297168724569194444 34.02 101.5000.43250031523 934571297168724569194444 9.72 101.5129.43250031523 934571297168724569194444 9.72 101.5200.43250031523 934571297168724569194444 14.58 201.2400.43250031523 934571297168724569194444 19.44 204.6314.43250031523 934571297168724569194444 14.58 225.9844.43250031523 934571297168724569194444 204.13 240.5500.43250031523 934571297168724569194444 4.86 601.9600.43250031523 934571297168724569194444 4.86 602.9600.43250031523 934571297168724569194444 641.31 609.9791.43250031523 934571297168724569194444 617.01 609.9792.43250031523 934571297168724569194444 602.43 609.9793.43250031523 934571297168724569194444 9.72 701.9950.43250031523 934571297168724569194444 131.24 720.9980.43250031523 934571297168724569194444 2,764.75 138.00 609.0000.14500030623 INV/DELCRYSTAL SPRINGS ICE LLC4005123194445MAIN03/23/2023 286.82 101.2100.42010UPRIGHT VACUUM DALCO ENTERPRISES INC4055201194446MAIN03/23/2023 77.64 101.2100.42171HAND SOAP REFILLS4041940194446 162.69 101.2100.42171TWLS, TP, WIPES, CLEANER, BAGS, DISINFECTANT4055906194446 286.83 101.2200.42010UPRIGHT VACUUM 4055201194446 77.64 101.2200.42171HAND SOAP REFILLS4041940194446 99.93 101.2200.42171CAN LINERS 4050780194446 162.70 101.2200.42171TWLS, TP, WIPES, CLEANER, BAGS, DISINFECTANT4055906194446 1,154.25 739.07 372.7000.43050CALC DEVELOPER PAYMENTSEHLERS & ASSOCIATES INC93164194447MAIN03/23/2023 739.06 375.7000.43050CALC DEVELOPER PAYMENTS93164194447 739.06 389.7000.43050CALC DEVELOPER PAYMENTS93164194447 63 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 14/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 739.06 391.7000.43050CALC DEVELOPER PAYMENTS93164194447 2,956.25 879.98 601.9600.42160HYDRANT TUBEFERGUSON WATERWORKS INC0501960194448MAIN03/23/2023 1,560.00 415.6450.44000SNOW REMOVAL 4044 & 4059 JEFFERSON, CENTRAL AVE GREEN TREEZ LAWN, SNOW AND TREE LLC216194449MAIN03/23/2023 163.71 101.2100.43810031623 SOLAR GARDENHINTERLAND CSG, LLCSP-035-000158194450MAIN03/23/2023 163.71 101.2200.43810031623 SOLAR GARDENSP-035-000158194450 327.42 6,920.55 609.0000.14500030323 INVHOHENSTEINS INC587408194451MAIN03/23/2023 325.35 609.0000.14500030323 INV587207194451 7,245.90 44.36 101.5200.42171COUPLING FITTING, SCREWDRIVERHOME DEPOT #28024014863194452MAIN03/23/2023 7.73 240.5500.42171DRILL BIT, SCREWS8510988194452 8.47 240.5500.42171GLUE BOARDS3131525194452 60.56 8.77 101.3100.42000TONER 202X, LABELING TAPE 1/2"INNOVATIVE OFFICE SOLUTIONS LLCIN4104736194453MAIN03/23/2023 205.56 101.3121.42000TONER 202X, LABELING TAPE 1/2"IN4104736194453 36.55 609.9791.42000GLOVES, MARKERS, AIR FRESHENER, CLEANERSIN4108026194453 65.95 609.9791.42171GLOVES, MARKERS, AIR FRESHENER, CLEANERSIN4108026194453 41.80 609.9792.42171GLOVES, MARKERS, AIR FRESHENER, CLEANERSIN4108026194453 5.02 609.9793.42000GLOVES, MARKERS, AIR FRESHENER, CLEANERSIN4108026194453 48.62 609.9793.42171GLOVES, MARKERS, AIR FRESHENER, CLEANERSIN4108026194453 412.27 205.95 609.0000.14500030323 INVINSIGHT BREWING COMPANY, LLC4409194454MAIN03/23/2023 13,272.94 411.9999.45180.1911OFFICE CHAIRSINTEREUM, INC.92318194455MAIN03/23/2023 124.00 240.5500.421811 YEAR SUBSCRIPTIONKIPLINGER WASHINGTON LETTER6022611468194456MAIN03/23/2023 20.00 101.5200.431052023 LCW TIM LUNDLEAGUE OF MINNESOTA CITIES376938194457MAIN03/23/2023 40.00 602.9600.431052023 LCW BURNS, HAUTH378294194457 20.00 602.9600.431052023 LCW QUADY378373194457 60.00 602.9600.431052023 LCW OLSON, BARTOLIC, HOPKINS378372194457 140.00 3,341.89 609.0000.14500031423 INVM AMUNDSON CIGAR & CANDY CO LLP358454194458MAIN03/23/2023 97.60 101.2100.43810031623 SOLAR GARDENMADISON ENERGY INVESTMENTS IV LLCSP-150-000082194459MAIN03/23/2023 108.36 101.2100.43810031623 SOLAR GARDENSP-151-000082194459 97.61 101.2200.43810031623 SOLAR GARDENSP-150-000082194459 64 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 15/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 108.35 101.2200.43810031623 SOLAR GARDENSP-151-000082194459 411.92 60.61 101.1940.43810031623 SOLAR POWERMADISON ENERGY INVESTMENTS LLCSP-001-000223194460MAIN03/23/2023 192.23 240.5500.44000COPY MAINT 021523-031423MARCO, INCINV10889813194461MAIN03/23/2023 198.06 240.5500.44000PRINTER MAINT 021523-031423INV10923646194461 390.29 625.00 101.2200.43050PUBLIC SAFETY ASSESSMENT MARTIN-MCALLISTER INC15163194462MAIN03/23/2023 620.00 609.0000.14500030323 INVMCDONALD DISTRIBUTING CO676522194463MAIN03/23/2023 4.54 101.3121.421712X4X12MENARDS CASHWAY LUMBER-FRIDLEY83918194464MAIN03/23/2023 75.00 101.3121.42171SCREWS, TAPE MEASURE, KNIVES, SQUARE84180194464 16.96 101.5129.42171PAINT ROLLER COVERS, SANDING SPONGES, SPONGES83652194464 29.46 601.9600.42171MOUNT TRACK, DOUBLE PEGS84903194464 125.96 15.96 240.5500.42170DONUTS, CREAMER, COOKIESO'BRIEN/CORTNI0223 CO194465MAIN03/23/2023 28.45 883.5500.42175DONUTS, CREAMER, COOKIES0223 CO194465 44.41 135.45 240.5500.42000COPIER PAPEROFFICE DEPOT286901975001194466MAIN03/23/2023 68.37 240.5500.42010FLOOR SWEEPER288980153001194466 58.93 240.5500.42171BOOK TAPE, LAMINATOR POUCHES292112770001194466 51.49 240.5500.42171SUCTION CUP SIGN HOLDERS292119728001194466 314.24 7.44 609.9791.42000BAGS, TOWELS, TRIMMER, PENS, SPONGES, 409OFFICE DEPOT295246496001194467MAIN03/23/2023 99.32 609.9791.42171BAGS, TOWELS, TRIMMER, PENS, SPONGES, 409295246496001194467 3.72 609.9792.42000BAGS, TOWELS, TRIMMER, PENS, SPONGES, 409295246496001194467 81.53 609.9792.42171BAGS, TOWELS, TRIMMER, PENS, SPONGES, 409295246496001194467 28.53 609.9793.42000BAGS, TOWELS, TRIMMER, PENS, SPONGES, 409295246496001194467 52.32 609.9793.42171BAGS, TOWELS, TRIMMER, PENS, SPONGES, 409295246496001194467 272.86 111.00 240.5500.44020PEST INSPECTIONN LIB 020123ORKIN INC238149671194468MAIN03/23/2023 20.00 883.5500.42170MINNESOTA FROM THE ROAD BOOK GIVEAWAYPIONEER PHOTOGRAPHY SRVCS INC2023-09194469MAIN03/23/2023 250.00 883.5500.43050URBAN GEMS: MINNEAPOLIS TOUR 030423030423194469 270.00 2,000.00 601.9690.43220PERMIT #2793POSTMASTER032023194470MAIN03/23/2023 2,000.00 602.9690.43220PERMIT #2793032023194470 65 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 16/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1,000.00 603.9520.43220PERMIT #2793032023194470 1,000.00 603.9530.43220PERMIT #2793032023194470 6,000.00 14.58 609.9792.42171030923 WATERPREMIUM WATERS INC319310646194471MAIN03/23/2023 5,000.00 391.7000.45110EARNEST MONEY 4243 5TH ST NERE/MAX SYNERGY35-30-24-24-0049194472MAIN03/23/2023 442.56 609.0000.14500030823 INVRED BULL DISTRIBUTION CO INC5005041421194473MAIN03/23/2023 162.00 240.5500.42171MATERIAL BARCODE LABELSREGENTS OF UNIVERSITY OF MN2170000559194474MAIN03/23/2023 88,790.00 603.9520.45180ROLLOUT CARTSREHRIG PACIFIC COMPANY50298739194475MAIN03/23/2023 83,554.16 603.9520.45180ROLLOUT CARTSREHRIG PACIFIC COMPANY50298662194476MAIN03/23/2023 62.50 601.9600.43050GIS SUPPORT 0223 RESPEC INCINV-0223-388194477MAIN03/23/2023 1,000.00 884.0000.15510INSURANCE SERVICE 0423ROSS NESBIT AGENCIES, INC040123194478MAIN03/23/2023 246.00 101.1320.44330DUES, MEETINGS - BOURGEOISROTARY CLUB OF FRIDLEY-COL HTS879194479MAIN03/23/2023 16.88 604.9600.44000FREIGHTS.J. ELECTRO SYSTEMS INCCD99456957194480MAIN03/23/2023 77.27 101.5129.44020PREVENT MAINT 0223SCHINDLER ELEVATOR CORP INC8106175165194481MAIN03/23/2023 20.26 609.9791.42000KLEENEX, CLOROX WIPES, PINE SOL, SOAP, OFFICE SUPPLIESSTAPLES ADVANTAGE3531553943194482MAIN03/23/2023 60.12 609.9791.42171KLEENEX, CLOROX WIPES, PINE SOL, SOAP, OFFICE SUPPLIES3531553943194482 42.85 609.9792.42171KLEENEX, CLOROX WIPES, PINE SOL, SOAP, OFFICE SUPPLIES3531553943194482 16.15 609.9793.42000KLEENEX, CLOROX WIPES, PINE SOL, SOAP, OFFICE SUPPLIES3531553943194482 25.18 609.9793.42171KLEENEX, CLOROX WIPES, PINE SOL, SOAP, OFFICE SUPPLIES3531553943194482 164.56 1,695.00 225.9844.43050MEETING RECORDINGS 0323SWAGIT PRODUCTIONS, LLCSW-001925SI194483MAIN03/23/2023 667.50 225.9844.43050CAPTIONING SERVICE 0323SW-001927SI194483 2,362.50 181.75 101.1410.43050COUNCIL MINUTES 021323TIMESAVER OFF SITE SECRETR INCM28018194484MAIN03/23/2023 898.50 101.5200.42171CAN LINERSTRIO SUPPLY COMPANY INC826138194485MAIN03/23/2023 30.00 101.1320.43050DRUG SCREEN COLL FEE 0323TRUST IN US, LLC.97259194486MAIN03/23/2023 30.00 101.1320.43050DRUG SCREEN COLL FEE 032397264194486 60.00 220.00 601.9600.43050COLIFORM TESTING 0123TWIN CITY WATER CLINIC INC18603194487MAIN03/23/2023 23.30 240.5500.430500223 PLACEMENTSUNIQUE MANAGEMENT SERVICES INC6110138194488MAIN03/23/2023 4,666.85 601.9600.44000EMERGENCY WATER BREAK REPAIR - 4956 JOHNSON STVALLEY RICH CO INC31755194489MAIN03/23/2023 66 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 17/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 6,363.12 601.9600.44000EMERGENCY WATER BREAK REPAIR - 2005 ARGONNE DR31735194489 11,029.97 495.13 101.2200.43210022523 586753132-00001VERIZON WIRELESS9928604687194490MAIN03/23/2023 198.61 101.3100.43211030123 342019817-000019928972314194490 235.34 101.3121.43211030123 342019817-000019928972314194490 235.34 101.5200.43211030123 342019817-000019928972314194490 51.20 101.6102.43211030123 342019817-000019928972314194490 167.55 601.9600.43211030123 342019817-000019928972314194490 167.55 602.9600.43211030123 342019817-000019928972314194490 25.60 603.9520.43211030123 342019817-000019928972314194490 25.60 603.9530.43211030123 342019817-000019928972314194490 61.20 604.9600.43211030123 342019817-000019928972314194490 43.49 609.9791.43250030323 442044911-000029929209397194490 86.98 609.9792.43250030323 442044911-000029929209397194490 51.20 701.9950.43211030123 342019817-000019928972314194490 51.20 705.9970.43211030123 342019817-000019928972314194490 1,895.99 160.00 609.0000.14500022723 INV/DELVINOCOPIA INC0324572-IN194491MAIN03/23/2023 390.00 609.0000.14500030823 INV/DEL0325209-IN194491 (160.00)609.0000.14500030623 INV/DEL0324572-CM194491 2.50 609.9791.42199022723 INV/DEL0324572-IN194491 14.00 609.9791.42199030823 INV/DEL0325209-IN194491 (2.50)609.9791.42199030623 INV/DEL0324572-CM194491 404.00 350.96 601.9600.43050LEAK LOCATE 2217 40TH AVEWATER CONSERVATION SRVCS INC12961194492MAIN03/23/2023 353.58 601.9600.43050LEAK LOCATE 49TH & JOHNSON13035194492 704.54 109.99 701.0000.14120REFLECTIVE TAPEWHOLESALE TRUCK-TRLR PRTS INC2504387776194493MAIN03/23/2023 928.00 609.0000.14500030823 INV/DELWINE COMPANY/THE229678194494MAIN03/23/2023 18.00 609.9791.42199030823 INV/DEL229678194494 946.00 2,684.87 101.2100.43810031023 51-5047554-2XCEL ENERGY (N S P)1023521761194495MAIN03/23/2023 2,684.89 101.2200.43810031023 51-5047554-21023521761194495 9.24 101.3160.43810022823 51-4159572-01021233851194495 10.21 101.3160.43810030123 51-4941920-11021527908194495 10.34 101.3160.43810022823 51-0013562395-21021233854194495 2,120.61 240.5500.43810031023 51-0011136455-01023578303194495 67 Item 14. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 18/18Page : 03/23/2023 12:38 PM User: mchristensen DB: Columbia Heights CHECK DATE FROM 03/10/2023 - 03/23/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 7,520.16 672,133.67 TOTAL OF 157 CHECKSTOTAL - ALL FUNDS 68 Item 14. StatusDepositCheck AmountGrossNameCheck NumberBankCheck Date DirectPhysicalCheck For Check Dates 03/10/2023 to 03/23/2023 03/23/2023 10:01 AM Check Register Report For City Of Columbia Heights Page 1 of 1 Open0.0072.0072.00INSCCU 90947PR03/10/2023 Open0.00327.54327.54U.S. DEPARTMENT OF THE TREASURY 90948PR03/10/2023 Open0.001,350.001,350.00LELS #311 OFFICERS UNION 90949PR03/10/2023 Open0.00270.00270.00LELS #342 SERGEANT UNION 90950PR03/10/2023 Open0.00200.00200.00COL HTS LOCAL 1216 EFT842PR03/10/2023 Open0.00270.00270.00COLHTS FIREFIGHTER ASSN EFT843PR03/10/2023 Open0.002,707.212,707.21MSRS MNDCP PLAN 650251 EFT844PR03/10/2023 Open0.009,060.399,060.39HSA BANK EFT845PR03/10/2023 Open0.0091,506.0791,506.07IRS EFT846PR03/10/2023 Open0.002,447.882,447.88MISSION SQUARE 401 (ROTH) EFT847PR03/10/2023 Open0.0022,000.4322,000.43MISSION SQUARE 457(B) EFT848PR03/10/2023 Open0.00752.52752.52MISSION SQUARE RHS EFT849PR03/10/2023 Open0.0087,680.1087,680.10PERA 397400 EFT850PR03/10/2023 Open0.0070.0070.00PMA UNION DUES EFT851PR03/10/2023 Open0.00140.50140.50COL HGTS POLICE ASSN EFT852PR03/10/2023 Open0.0018,872.0318,872.03STATE OF MN TAX EFT853PR03/10/2023 12 4 Total Check Stubs: Total Physical Checks: 0.00237,726.67237,726.67Number of Checks: 016Totals: 69 Item 14. CITY COUNCIL MEETING AGENDA SECTION ITEMS FOR CONSIDERATION MEETING DATE MARCH 27, 2023 ITEM: Interim City Manager Appointment. DEPARTMENT: Administration BY/DATE: Kelli Bourgeois, March 22, 2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: As has been discussed, I have resigned my position as City Manager effective April 13, 2023. In providing for continuity of operations it is necessary for City Council to appoint an Interim City Manager. This appointment is anticipated to extend through December 31, 2023 at which time the City Council can either appoint Mr. Hansen to the position permanently via a negotiated employment agreement, or the City Council can hire a city manager through an external search either internally through the Human Resources Director or by contracting with an external search firm. The Interim City Manager appointment details are outlined within the attached resolution and will also be incorporated into a Memorandum of Understanding between the City and the Public Manager’s Association, the collective bargaining agreement representing the Division Heads, including Mr. Hansen in his current position. The annual salary for the Interim City Manager position is proposed to be $161,491.20, step 4 of the current wage scale, with all other benefits and leave accruals being consistent with those currently outli ned in the PMA collective bargaining agreement. Staff recommends the City Council appoint Kevin Hansen to the position of Interim City Manager at the rate and benefits outline above and in Resolution 2023 -22 until such time as he is either made the City Manager via a fully executed employment agreement or he is returned to his prior position as Public Works Director/City Engineer. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2023-22, there being ample copies available to the public. MOTION: Move to approve Resolution 2023-22 appointing Kevin Hansen as the Interim City Manager. ATTACHMENT(S): Resolution 2023-22 70 Item 15. RESOLUTION 2023-22 APPOINTING KEVIN HANSEN AS INTERIM CITY MANAGER A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, a vacancy will be created in the position of City Manager effective the end of April 13, 2023 upon the resignation of the incumbent City Manager; and WHEREAS, in order to provide continuity of operations it is necessary to appoint an Interim City Manager to carry out the city management duties; and WHEREAS, the City has determined that it would be beneficial to appoint existing employee, Kevin Hansen, current City Engineer/Public Works Director to serve in the Interim City Manager; and WHEREAS, Mr. Hansen is a member of the Public Managers Association collective bargaining unit. WHEREAS, the City, Mr. Hanson and the Public Managers Association have identified the terms of this Interim appointment through a Memorandum of Agreement. NOW THEREFORE BE IT RESOLVED, Kevin Hansen is hereby appointed the Interim City Manager effective April 14, 2023. BE IT FURTHER RESOLVED, that the annual salary for Mr. Hansen to serve in the Interim City Manager position is $161,491. BE IT FURTHER RESOLVED, that the balance of Mr. Hansen’s Interim appointment will be as outlined in the attached Memorandum of Agreement. Offered by: Seconded by: Roll Call: ___________________________________ Amáda Márquez Simula, Mayor _______________________________________ Sara Ion, City Clerk 2590057_1 71 Item 15. Memorandum of Agreement Between Public Managers Association And The City of Columbia Heights (Interim City Manager Appointment) The City of Columbia Heights (hereinafter the City) employs certain individuals in managerial capacities. The Public Managers Association (hereafter the Association) is the exclusive representative for a number of these positions. There is an existing collective bargaining agreement (hereinafter the cba) in place between the City and the Association with an effective date of January 1, 2022 through December 31, 2024. The incumbent City Manager has resigned her position with the City effective April 14, 2023. In order to provide continuity of operations, the City has determined that it wishes to temporarily appoint an individual who is an incumbent in a position represented by the Association and covered by the cba to the position of Interim City Manager. As the Interim City Manager, the Employee will be placed on a leave of absence in their existing position within the Association represented bargaining unit with the right to return to their prior position in the event that they are reassigned from Interim City Manager. The Association is also supportive of this leave provided that Employee’s employment rights under the collective bargaining agreement are protected as noted in this Memorandum of Agreement. Accordingly, based upon the recitals noted above, which are incorporated herein, the parties agree as follows: 1. Employee will be appointed Interim City Manager effective April 14, 2023. 2. Employee will be deemed to be working out of classification, outside of the bargaining unit and placed on a leave of absence for purposes of the position held prior to appointment as Interim City Manager. While Employee will not be considered to be in the bargaining unit represented by the Association during this period, Employee will receive service credit for seniority, wage and benefit accruals for such time served as Interim City Manager. 3. Employee will serve in the capacity as Interim City Manager until such time as the City exercises its management right to remove Employee from this temporary appointment or Employee elects to leave such temporary appointment. Upon the City’s removal of this temporary appointment or Employee leaving this temporary appointment, Employee will either 1) be made the City Manager via a fully executed employment agreement between Employee and the City Council, or 2) be returned to Employee’s prior position without loss of seniority or benefits associated with all time serving as Interim City Manager. In no event will such removal or decision be subject to the grievance procedure. 4. As Interim City Manager, Employee will be paid $161,491 annually. Employee will be considered exempt from overtime. Employee will not be eligible for compensatory time as outlined in the cba or the lump sum payment referenced in the cba pay plan during the period that they are Interim City Manager. Employee will be eligible for all other monetary benefits as listed in the PMA bargaining agreement. 5. Except as outlined in Paragraphs 4 and 6, Employee’s benefits will continue to be governed by the terms of the cba as though Employee were an active employee in the bargaining unit during the time of this Interim 72 Item 15. appointment. Employee will continue to accrue and be permitted to utilize accrued leave time on the same basis as the Employee currently is accruing and permitted to use leave time. 6. In the event that Employee resigns their employment with the City prior to returning to their prior position, the Severance Pay and Post Employment Health Care Savings Plan articles in the cba will be applied using Employee’s wage at the time immediately prior to appointment as Interim City Manager. 7. This Memorandum of Agreement will be discontinued on the earliest of: a) the time that the City discontinues the Interim City Manager appointment to the Employee, b) the Employee leaves such appointment; or c) December 31, 2023. 8. Nonwaiver. This Memorandum of Agreement or the current instance does not set any precedence or past practice. The parties agree that this is a unique factual circumstance. The parties also agree that this Memorandum of Agreement will not operate as a waiver or limitation of any management rights, including but not limited to the management right to assign. For the City of Columbia Heights: For the Public Managers Association _____________________________ ________________________________ Kelli Bourgeois Lenny Austin City Manager President, PMA Date: ______________, 2023 Date: ______________, 2023 For Employee: _____________________________ 2588132_1 73 Item 15. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE MARCH 27, 2023 ITEM: Approval of Agreement for Building Official Services Between the City of Columbia Heights and Rum River Ventures, LLC. DEPARTMENT: Community Development BY/DATE: Aaron Chirpich – CD Director – 3/22/23 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The Building Official will be taking an extended medical leave in April that is expected to last between two and three weeks. During this leave period, the Community Development Department will require professional building inspection services from an outside consulting firm. Rum River Ventures, LLC is being recommended to provide these services during the leave period. Inspection services will be provided as needed at an hourly rate. Rum River currently provides building inspection services for the City of Hilltop and several other small communities in the state of Minnesota. The City currently has one building inspector, making it difficult to provide essential building inspection services during leave periods of any length. Providers of intermittent inspection services are limited in the region. Previously, the City has relied on help from neighboring jurisdictions to help fill in when necessary. Staff reached out to past partners at the cities of Fridley and White Bear Lake , neither partner could provide the help needed at this time. The contract before the Council has a term that runs through 2023. This will allow the City to utilize Rum River inspection services intermittently if needed for the rest of the year. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2023-25, there being ample copies available to the public. MOTION: Move to adopt Resolution 2023-25, a resolution approving an agreement for building official services between the City of Columbia Heights and Rum River Ventures, LLC. ATTACHMENT(S):  Resolution 2023-25  Rum River Ventures, LLC Contract 74 Item 16. RESOLUTION NO. 2023-25 A RESOLUTION APPROVING AN AGREEMENT FOR BUILDING OFFICIAL SERVICES BETWEEN THE CITY OF COLUMBIA HEIGHTS AND RUM RIVER VENTURES LLC. A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City of Columbia Heights desires to enter into an Agreement for Building Official Services (“Agreement”) with Rum River Ventures LLC, (“Rum River”) and; WHEREAS, the City of Columbia Heights enter into the Agreement with Rum River for the following purposes: To provide staff support to the Community Development department during extended leave periods for the Building Official. General services will include; building inspection services, and plan review services when authorized by the City’s Building Official. NOW, THEREFORE, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights hereby approves the Agreement between the City of Columbia Heights and Rum River, and the Mayor and City Manager are hereby authorized to execute such Agreement and any amendments necessary to fulfil the intent of the Agreement. Passed this 27th day of March 2023 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk 75 Item 16. CITY OF COLUMBIA HEIGHTS ANOKA COUNTY STATE OF MINNESOTA AGREEMENT FOR BUILDING OFFICIAL SERVICES This Agreement for Building Official Services (the “Agreement”)is entered into on this 27th day of March,2023,by and between the City of Columbia Heights (the “Jurisdiction”)and Rum River Ventures, LLC DBA Rum River Consultants (the “Contractor ”). RECITALS WHEREAS,the Jurisdiction is in need of professional services to fulfill the needs of their building inspection services pursuant to Minn. Stat. § 326B.133; and WHEREAS,the Contractor has substantial experience as a Building Official and providing building department inspection services implementing the State Building Code and is otherwise qualified to assist the Jurisdiction on an as needed basis for the same; and WHEREAS,the Jurisdiction desires to contract with the Contractor to act as a Building Official and/or provide building inspection services for the Jurisdiction; and WHEREAS,the Contractor is engaged in an independent business and has complied with all federal,state,and local laws regarding business permits and licensing of any kind that may be required to carry out said business and the tasks as set forth in this Agreement; and WHEREAS,the Contractor is an independent contractor and may be engaged to perform the same or similar activities for other municipalities during the term of this Agreement and the Contractor shall not work solely on behalf of the Jurisdiction. NOW,THEREFORE,for the reasons set forth above,and in consideration of the mutual promises and covenants made herein, it is agreed as follows: 1.Services.The Contractor shall provide services to the Jurisdiction on an as requested basis for the prices set forth on Exhibit A attached hereto (the “Services”).The Contractor shall perform the Services in the capacity of a Certified Building Official,at the direction of the City Manager,under Minn.Stat.§326B.133,in accordance with the Minnesota State Building Code,applicable Jurisdiction Ordinances,and applicable Minnesota law.The Jurisdiction understands that all transportation expenses incurred in the course of performing the Services shall be the responsibility of the Contractor.The Contractor reserves the right to 1 76 Item 16. change the prices and services offered in Exhibit A.The Contractor shall provide the Jurisdiction 60 days written notice in advance of any such proposed changes.The Jurisdiction reserves the right to reject price increases and/or terminate this Agreement based on changes in prices and/or services.The Jurisdiction agrees that in the course of performing the Services, the Contractor is acting as a public official on the Jurisdiction’s behalf. 2.Term.This Agreement shall commence on the date first written above and terminate on December 31, 2023. 3.Performance.Contractor shall complete the performance of building inspection services in accord with the conditions described in this Agreement.If any additional work outside the scope of building inspection services is contemplated,the Jurisdiction and the Contractor will mutually agree to the parameters of the additional work and anticipated costs as well as timeframe for completion.The Contractor shall maintain licenses by the State of Minnesota as a Certified Building Official and by the Minnesota Pollution Control Agency as a Certified Inspector for on-site septic systems.The Contractor shall perform the Services in a manner consistent with that of a reasonable and prudent Building Official.If any work is requested outside of the scope of the Services set forth in Exhibit A,such work shall not commence until the Contractor and the Jurisdiction agree to the terms,scope,price,and other details in writing (including via electronic mail).Such additional work shall still be subject to the terms and conditions of this Agreement. 4.Indemnification,Hold Harmless,and Defend.Any and all claims that arise or may arise against the Contractor,its agents,servants,or employees as a consequence of any act of malice and without good faith on the part of the Contractor or its agents,servants,or employees while engaged in the performance of the Agreement shall in no way be the obligation or responsibility of the Jurisdiction.The Contractor shall indemnify,hold harmless, and defend the Jurisdiction,its officers,agents,and employees against any and all liability,loss, costs,damages,expenses,claims,or actions,including attorney fees which the Jurisdiction,its officers,agents,or employees may hereafter sustain,incur,or be required to pay,arising out of or by reason of any act of malice and without good faith of the Contractor,its agents,servants, or employees,in the execution,performance,or failure to adequately perform the Contractor ’s obligations pursuant to this Agreement.Nothing in this Agreement shall constitute a waiver by the Jurisdiction or the Contractor of any statutory limits or immunities from liability,including but not limited to MN Rules 1300.0100, Subpart 9. 5.Independent Contractor.The Contractor shall perform the Services as an independent contractor and agent of the Jurisdiction,and not as an employee.No withholdings or deductions shall be made from payments due to the Contractor.The Contractor shall not be eligible for benefits,workers compensation,or unemployment benefits. 2 77 Item 16. To the extent allowable by law,the Contractor may subcontract the performance of certain administrative or other duties under the Agreement. 6.Insurance.During the entire term of this Agreement,the Contractor shall maintain the following insurances and will provide the Jurisdiction of evidence of the same upon request:(1)Commercial general liability insurance coverage with a policy limit of at least $1,500,000 per occurrence;(2)Business automobile liability coverage with a total liability limits of at least $1,500,00;and (3)Workers’compensation insurance.The Contractor is not required by law to carry workers’compensation insurance,in place of proof of workers’compensation insurance,the Contractor may provide a written statement of exemption specifying the particular provision of Minn.Stat.§176.041 that exempts the Contractor from having to carry such coverage.If the Contractor is required by law to carry workers’compensation insurance, the Contractor shall,at the time of execution of this Agreement,furnish evidence satisfactory to the Jurisdiction that the Contractor maintains or is exempt from maintaining insurance coverage pursuant to the terms of this Agreement. 7.Warranty of Workmanship and Timely Completion.The Contractor warrants that all work completed for and within the Jurisdiction shall be done in a workmanlike and timely manner in accordance with applicable industry standards.If at any time,the Jurisdiction is in receipt of complaints or comments regarding inadequate performance,the Jurisdiction is to inform the Contractor in writing as soon as practical and allow the Contractor the ability to address and answer to said complaint or comment. 8.Amendments.Any alterations,variations,modifications,or changes of any provisions of this Agreement shall only be valid when they have been reduced to writing and signed by the Jurisdiction and the Contractor. 9.Regulatory Compliance.The Contractor shall abide by all federal,state,and local laws,statutes,ordinances,rules,and regulations now in effect or hereinafter adopted pertaining to this Agreement or to the facilities,programs,and staff for which the Contractor is responsible.The Contractor shall procure,at the Contractor ’s expense,all permits,licenses,or other rights required for the provision of the Services.Any violation of federal,state,or local laws,statutes,ordinances,rules,or regulations,as well as loss of any applicable license, permit,or certification by the Contractor shall constitute a material breach of this Agreement, regardless of the reason and whether or not intentional,and shall entitle the Jurisdiction to terminate this Agreement effective as of the date of such violation, failure, or loss. 10.Data Practices Compliance.The Contractor will have access to data collected or maintained by the Jurisdiction to the extent necessary to perform the Contractor ’s obligations under this Agreement.The Contractor agrees to maintain all data obtained from the 3 78 Item 16. Jurisdiction in the same manner as the Jurisdiction is required under the Minnesota Government Data Practices Act,Minnesota Statutes Chapter 13.The Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the Jurisdiction.Upon termination of this Agreement,the Contractor agrees to return all data pertaining to the Jurisdiction within 30 days of Agreement termination. 11.Termination.Either party may terminate this Agreement by providing 60 days written notice to the other party.In the event of a material breach by either party,the Agreement may be terminated with 10 days written notice to the other party.In the event the Jurisdiction elects to terminate based upon an alleged material breach of the Agreement by the Contractor,the Contractor shall have 10 days (or the least amount of time reasonably necessary if longer than 10 days) to cure the breach. 12.Billing and Payment.Invoices shall be submitted periodically (customarily on a monthly basis)and are due and payable within 35 days of receipt by the Jurisdiction.Past due balances may accrue interest at a rate of 1.0%per month (or the maximum rate of interest permitted by law, if less). 13.Records Availability and Retention.The books,records,documents,and accounting procedures and practices of the Contractor relevant to this Agreement are subject to examination by the Jurisdiction or its designated representative and either the Legislative Auditor or State Auditor as appropriate.The Contractor must maintain these materials and allow access during the period of this Agreement and for six (6)years after its termination or cancellation. 14.Choice of Law and Venue.This Agreement is being executed in and is intended to be performed in the State of Minnesota and shall be construed and enforced in accordance with Minnesota law.The parties hereto consent and agree that any legal action arising from or related to the Agreement shall be located in Anoka County District Court, State of Minnesota. 15.Severability.The provisions of this Agreement shall be deemed severable.If any part of this Agreement is rendered void,invalid,or otherwise unenforceable,such rendering shall not affect the validity and enforceability of the remainder of this Agreement. 16.Merger.The Parties acknowledge and represent that no promise or representation not contained in this Agreement has been made to them and acknowledge and represent that this Agreement contains the entire understanding between the Parties and contains all terms and conditions between them. 4 79 Item 16. 17.Counterparts.This Agreement may be executed in one or more counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument.For purposes of this Agreement,the use of email,or other electronic medium shall have the same force and effect as an original signature. IN WITNESS WHEREOF,the Parties hereto have signed and executed this Agreement,both in duplicate, on the day and year first above written. Jurisdiction ___________________________________________ Kelli J. Bourgeois, City Manager CONTRACTOR ____________________________________________ Andy J. Schreder, Owner 5 80 Item 16. Exhibit A Services 1.Building Inspection Services and Additional Requested Work. a.On-call and as needed general building inspection services during normal business hours will be billed at a rate of $95.00 per hour at the direction of the City Manager. b.Response to emergency situations outside of normal business hours to evaluate building integrity and allowances to reoccupy will be done at the direction of the City Manager at an hourly rate of $140.00 with a 2-hour minimum. 2.Residential and Commercial Building Plan Review Services.The Contractor may be requested to provide residential and commercial building plan review services.If requested,the Contractor is authorized to bill the jurisdiction 65%of the total cost of the plan review fee. 3.Transportation Costs.The Contractor shall provide transportation to meetings and site inspections within the Jurisdiction at no additional cost. 81 Item 16. CITY COUNCIL MEETING AGENDA SECTION BID CONSIDERATION MEETING DATE MARCH 27, 2023 ITEM: Accept Bids and Award Contract for Sanitary Sewer Lining, City Project 2304. DEPARTMENT: Public Works BY/DATE: Kevin Hansen/Jim Hauth, March 22, 2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: In 2021 staff prioritized infrastructure under critical roadways for rehabilitation. The sanitary sewer system along Central Avenue was identified as being in need of repair because of poor condition, age and capacity from the District 2 & 3 sewer models completed in 2021. The redevelopment of properties along Central Avenue and the future Bus Rapid Transit line planned for Central Avenue were also primary factors in choosing to rehabilitate the sanitary sewer. The rehabilitation of manholes and broken pi pes took place last year in 2022. The sanitary sewer under Central Avenue is old and in need of rehabilitation. The lining work planned will ensure the continued operation of the sanitary sewer and protect a critical corridor through Columbia Heights from sanitary sewer failure. On January 23, 2023 the City Council authorized staff to seek bids for the Sanitary Sewer Lining Project. The scope of work includes the following on Central Avenue from 37th to 43rd Avenues and on 40th Avenue from Central Avenue to University Avenue: Location Length Diameter Material 40TH AVE WEST OF CENTRAL 273 8 VCP 40TH AVE WEST OF CENTRAL 1,387 10 VCP 40TH AVE WEST OF CENTRAL 2,237 12 VCP EASTSIDE OF CENTRAL 37TH-40TH 42 6 VCP EASTSIDE OF CENTRAL 37TH-40TH 667 8 VCP EASTSIDE OF CENTRAL 37TH-43RD 2,624 10 VCP WESTSIDE OF CENTRAL 37TH-43RD 670 8 VCP WESTSIDE OF CENTRAL 37TH-43RD 2,917 10 VCP WESTSIDE OF CENTRAL 37TH-43RD 218 12 VCP Lining Totals 11,035ft 6” Total 42ft 8” Total 1,610ft 10” Total 6,928ft 12” Total 2,455ft 82 Item 17. City of Columbia Heights - Council Letter Page 2 The construction is scheduled between late spring and late fall of 2023. The bid cost of the sewer lining project for 2023 is two times larger than our annual sewer lining. As a result of the work on Central Avenue last year to repair sanitary sewer manholes and broken pipe, no lining was done. The project that was bid this year is to complete the lining from 2022 and 2023. As a result of a large winter storm on February 23, 2023 the bid opening was moved to March 2, 2023. Three bids were received and publicly read aloud at the March 2, 2023 bid opening. STAFF RECOMMENDATION: The low bid was submitted by Hydro-Klean Solutions Group of Des Moines, IA in the amount of $486,657. Based upon the bids received, Hydro-Klean Solutions Group is the low, qualified, responsible bidder. Staff recommends accepting bids for Project 2304 – Sanitary Sewer Lining, and award of the bid to Hydro-Klean Solutions Group. RECOMMENDED MOTION(S): MOTION: Move to accept bids and award the contract for Sanitary Sewer Lining, City Project 2304, to Hydro-Klean Solutions Group based upon their low, qualified, responsible bid in the amount of $486,657 with funds to be appropriated from Fund 652.9999.45185.2304, and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. ATTACHMENTS: Bid Opening Minutes 83 Item 17. CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Thursday, March 2, 2023, 11:00 a.m. 2023 SANITARY SEWER LINING City Project 2304 Pursuant to an advertisement for bids for 2023 Sanitary Sewer Lining, City Project 2304, an administrative meeting was held on March 2, 2023 at 11:00 a.m. for the purpose of bid opening. Attending the meeting was: Butch Hass, Veit & Company Jim Hauth, Utilities Superintendent Sue Chapman, Administrative Assistant Bids were opened and read aloud as follows: Bidder Base Bid Hydro-Klean, LLC $486,657.20 Veit & Company, Inc. $514,544.00 Insituform Technologies USA, LLC $614,945.60 Respectfully submitted, Sue Chapman Administrative Assistant 84 Item 17.