HomeMy WebLinkAbout06-05-2023 City Council Work Session Packet
CITY COUNCIL WORK SESSION
Mayor
Amáda Márquez Simula
Councilmembers
Connie Buesgens
Kt Jacobs
Rachel James
Justice Spriggs
Interim City Manager
Kevin Hansen
Public Safety Bldg—Training Room, 825 41st Ave NE
Monday, June 05, 2023
6:00 PM (or Immediately Following EDA)
AGENDA
ATTENDANCE INFORMATION FOR THE PUBLIC
Members of the public who wish to attend may do so in-person, by calling 1-312-626-6799 and
entering meeting ID 861 4690 4172 or by Zoom at https://us02web.zoom.us/j/86146904172.
For questions please call the Administration Department at 763-706-3610.
CALL TO ORDER/ROLL CALL
WORK SESSION ITEMS
1. Medtronic Development Proposal from LS Black. (30 Minutes)
2. Police Department Budget Update. (20 Minutes)
3. Emerald Ash Borer on Private Property Update. (15 Minutes)
4. Adoption of Optional Appendices of the State Fire Code. (10 Minutes)
5. Parks CIP - Update (45 Minutes)
6. Centerpointe Franchise Agreement. (10 Minutes)
7. Council Salary Adjustment. (10 Minutes)
8. City Council. (25 Minutes)
*Narcan
*Sister Cities
*Food Truck Fees
*2023 Metro Cities Policy Committees
*Community Forum
ADJOURNMENT
Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is
made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements.
1
ITEM: Medtronic Development Proposal from LS Black.
DEPARTMENT: Community Development BY/DATE: CD Director/Assistant City
Manager/June 02, 2023.
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
_Healthy and Safe Community
X Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
X Thriving and Vibrant Destination Community
_Strong Infrastructure and Public Services
_Sustainable
BACKGROUND:
In late 2022, staff were informed that Medtronic was making plans to vacate their Columbia Heights campus
located at 800 53rd Avenue NE. The property was listed for sale in December of 2022, and staff collaborated
with the listing broker to provide guidance on potential parameters for redevelopment of the site. Currently,
the entire 11.74-acre site is zoned GB-General Business. This district allows for a variety of commercial uses
but does not include provisions to allow residential development. Given the large size of the property and its
desirable location, staff believe that a variety of uses could be considered at this location, including high-
density residential. Despite the redevelopment potential for the site, there is no specific guidance in the City’s
Comprehensive Plan to direct a different use of the property. The current plan simply guides the site for
commercial use under the assumption that Medtronic will remain the primary user.
Following the listing of the property, staff received a handful of inquiries from redevelopers over the course of
a few months. Staff advised interested developers that the City viewed the site as a prime prospect for
redevelopment, but specific guidance for the site has not been developed at this time. Therefore, additional
planning must be undertaken to start creating parameters for the potential rezoning/re-guiding of the site
before redevelopment can occur.
One of the prospective developers that has expressed interest in the site is LS Black Development. LS Black
currently has site control of the property and is in negotiations with Medtronic to purchase the property. They
have executed a letter of intent that allows time for due diligence before moving forward with a formal
purchase agreement. Staff advised LS Black that it would be necessary to present their concept plans to the
Council to receive feedback before moving forward.
The current LS Black concept plans include the following base elements:
Full redevelopment of the site including removal of the existing Medtronic building.
592+/- multi-family residential units including workforce housing and income restricted affordable
housing.
Three phases of development.
CITY COUNCIL WORK SESSION MEETING
AGENDA SECTION WORK SESSION ITEM
MEETING DATE JUNE 5, 2023
2
Item 1.
City of Columbia Heights - Council Letter Page 2
Above grade and below grade structured parking.
Trail connections to the City’s existing trail/park network.
Staff from LS Black Development will be in attendance to introduce their team and present their plans for
review and comment by the Council. In addition, to considering the base development concept, LS Black has
indicated that they will need financial support from the City in the form of tax increment financing to make
the project viable. Therefore, the City must consider two primary questions to guide LS Black in their pursuit of
the site:
Is the project concept appropriate for the site/are revisions desired?
Does the City want to provide TIF to the project in its current form?
ATTACHMENT(S):
Project Narrative and Concept Plans
3
Item 1.
Housing Master Plan
Columbia Heights, MN
06.01.2023
1
CITY OF COLUMBIA HEIGHTS CITY COUNCIL WORK SESSION: JUNE 5, 2023
SUBMISSION DATE: JUNE 1, 2023
53RD AVE NEHOUSING MASTER PLAN
800
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53RD AVE NE
Sullivan Lake & Park
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Item 1.
Housing Master Plan
Columbia Heights, MN
06.01.2023
2
ABOUT LS BLACK DEVELOPMENT
LS Black Development was founded in April 2020 by Sterling Black, Michael Hudson, and Willy Boulay to build, acquire,
and own resident-focused, high quality affordable and workforce apartment communities. To date, the company has
3 projects totaling 540 units under construction/development, building off past experience of nearly 5,000 units and
$800 million of projects closed prior to starting the company. LS Black Development focuses on long-term ownership
of its properties, planning to own them for a minimum of 15-20 years; because of this, the company takes a holistic
view of design and construction and strives to build communities that stand the test of time.
ABOUT LOUCKS
Loucks is a premier, go-to multidisciplinary consulting firm that inspires clients to make the best use of their land. Since
1976, we’ve served as an industry leader and high-integrity resource, helping owners, developers and project teams
create successful projects. We enjoy designing and building remarkable projects with clients and colleagues that we’ve
often known and worked with for decades. Our collaborative approach, and continuous involvement throughout the
life of the project, set us apart from our peers. Loucks’ experience and rapport with municipalities, watersheds, and
agencies adds value to every project and ultimately positions clients, stakeholders, project teams, and communities
to grow and succeed together. After more than 45 years of building relationships and remarkable projects, we remain
enthusiastic and grateful about doing the ground work that makes our clients’ projects more remarkable.
ABOUT ESG
ESG is a national leader in the planning, design and development of award-winning residences and communities
throughout the US. Our architects and designers base their work on timeless design principles. These principles
include the integration of pedestrian-friendly streetscapes and landscaping, proximity to mass transit, generating
density, and the incorporation of sustainable-design strategies and mixed-use commercial enterprises.
DEVELOPMENT TEAM EXPERIENCE
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Item 1.
3
06.01.2023
Housing Master Plan
Columbia Heights, MN
N EXISTING SITE CONTEXT
53RD AVE NE
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I-694
Sullivan Lake & Park
PROJECT
SITE
DISCOUNT TIRE
APPLEBEE’S
US BANK
NOODLES & CO
PIZZA HUT
CHIPOTLE
PETCO
BANK OF AMERICA
STARBUCKS
TARGET
ST. TIMOTHY’S LUTHERAN
CHURCH & LITTLE
VOYAGEURS’ MONTESSORI
PARKSIDE
TOWNHOMES
MENARDS
LIVINN HOTEL
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Item 1.
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06.01.2023
Housing Master Plan
Columbia Heights, MN EXISTING CONTEXT BIRDSEYES
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CENTR
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53RD AVE NE
53RD AVE
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53R
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I-694
Sullivan Lake & Park
Aerial view looking northwest (Google Earth)Aerial view looking northeast (Google Earth)
Aerial view looking south (Google Earth)
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Item 1.
5
06.01.2023
Housing Master Plan
Columbia Heights, MN
SULLIVAN LAKE
+892 +892 +894 +896 +898
+890
+890
+888
+886
+886
+886
+888 +890 +892 +896 +900
+898+894 +896
+898
+898
+894
+890
+882
+882
+882
+892
890'
900'
880'
< DOWN TO P1 PARKING
PARK/GREEN
DROPOFF
DROPOFF
53rd Ave NE
D
R
O
P
O
FF
PROJECT METRICS
SITE:
545,297+/-SF; 12.52+/-acres
LOBBY/AMENITY
LOBBY/
AMENITY
LOBBY/AMENITY
BUILDING 1
5 Stories (+1 below-grade story)158 Units245,081 GSF
BUILDING 26 Stories
256 Units
490,480 GSF
BUILDING 36 Stories
178 Units
435,696 GSF
Scale:1" = 100'-0"
Columbia Heights Master Plan SITE PLAN
6-1-23
800 53rd Columbia Heights
N CONCEPTUAL SITE PLAN
SCALE: 1”=100’-0”
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Item 1.
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06.01.2023
Housing Master Plan
Columbia Heights, MN
Project Overview
The proposed development is located at 800 53rd Avenue NE at the former Medtronic
Sullivan Lake Campus. It will transform vacant office space and an existing, large surface
parking lot into a vibrant community with three phases of housing of approximately 592+/-
dwelling units for residents at various income levels. In addition to a substantial investment
in Columbia Heights and increasing the community’s available housing, this project would
maintain and enhance the natural features and access to and from Sullivan Lake and
Sullivan Lake Park by improving the existing trails and providing additional access to these
natural features as well as expanding the park with additional green space and features,
benefiting the entire Columbia Heights community.
The site is currently zoned General Business District (GB) and guided Commercial in
the 2040 Comprehensive Plan. The comprehensive plan states ‘any future growth will
continue to occur through redevelopment and infill,’ and a key goal is to ‘preserve and
enhance the existing viable commercial and industrial areas within the community.’ With
the added residences, the project will not only provide additional support and customers
for the existing hub of retail in the area, but it will also maximize the transit investment
being made via the new Bus Rapid Transit (BRT) F Line. The new BRT line will have a stop
immediately adjacent to the project’s frontage on 53rd Ave and will be one of many stops
and connections to destinations and public transit throughout the region. The proposed
project’s location makes it an ideal location for housing in pursuit of community building.
Site Design
The proposed site plan is organized into three housing buildings, responding to the natural
features and characteristics as well as supporting movement throughout the site, fire access
PROJECT NARRATIVE
and utility easements. Two buildings are designed as slab-on-grade, wrap-style buildings
with interior, above-grade structured parking. These buildings are designed to maximize
green space and enhance the pedestrian experience while providing adequate parking at
no additional charge to the residents and their guests. The third building is proposed on
the west side of the site and provides future residents beautiful views of Sullivan Lake. This
building will also have structured parking, providing space for residents and their guests and
reduces the need for surface parking while enhancing the pedestrian experience along the
trailway from 53rd Ave to Sullivan Lake Park.
Building Design
Changes in massing via “wrap” and “wing” conditions help to appropriately scale the
buildings for this site. The ground-floor residential lobbies will be well glazed to provide
natural light within the space and transparency to the adjacent streets and buildings. All
of the buildings will be designed to market-rate, durable quality and will include high-
quality exterior materials. Balconies or patios will be provided on all units in order to
maximize resident access to daylight, nature and fresh air. Each building will have a full
suite of common amenities and large dwelling units with quality countertops, stainless-steel
appliances, and in-unit washers/dryers included in rent.
Holistically the proposed development will increase access to green space and transit,
enhance a regional retail hub, and provide a range of housing options along the spectrum
of affordability --- all while drastically improving a vacant, underutilized site for current and
future residents of the city. The development team is excited to present the conceptual site
plan for feedback and input.
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Item 1.
7
06.01.2023
Housing Master Plan
Columbia Heights, MN
DESCRIPTION: Six-story, mixed-use building with 160 dwelling units totaling
approximately 271,100 SF (of this, 22,930 SF is production space). Includes
1-, 2- and 3-bedroom affordable units, 95 enclosed, residential parking
stalls, and 74 surface parking spaces for residential and production use.
TEAM PRECEDENT CANVAS, MINNEAPOLIS
PRECEDENT
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Item 1.
8
06.01.2023
Housing Master Plan
Columbia Heights, MN
LS BLACK PRECEDENT THE BALSAM ON BROADWAY, ST. PAUL
DESCRIPTION: The Balsam on Broadway, located at 540 Broadway Street, adjacent
to Downtown St. Paul, will be a six-story, 227,000+ SF mixed-use apartment
building with 128 studio, 1-, 2- and 3-bedroom apartment homes, 5,200 SF of
office space that will be LS Black Development’s future headquarters, and 134
interior parking stalls.
PRECEDENT
11
Item 1.
Housing Master Plan
Columbia Heights, MN
06.01.2023
9
ESG PRECEDENT
Vesi Apartments - Minneapolis, MN
The Fenley - Bloomington, MN
Elan Uptown - Minneapolis, MN
IndiGO - Minneapolis, MN
PRECEDENT
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Item 1.
Housing Master Plan
Columbia Heights, MN
06.01.2023
10
Residences at 1700 (Minnetonka)
ESG PRECEDENT
Vesi Apartments - Minneapolis, MN Elan Uptown - Minneapolis, MN
The Fenley - Bloomington, MN
The Fenley - Bloomington, MN
PRECEDENT
13
Item 1.
Housing Master Plan
Columbia Heights, MN
06.01.2023
11
CITY OF COLUMBIA HEIGHTS CITY COUNCIL WORK SESSION: JUNE 5, 2023
SUBMISSION DATE: JUNE 1, 2023
53RD AVE NEHOUSING MASTER PLAN
800
CE
N
T
R
A
L
A
V
E
N
E
53RD AVE NE
Sullivan Lake & Park
14
Item 1.
15
Item 1.
14
06.01.2023
Housing Master Plan
Columbia Heights, MN
SULLIVAN LAKE
+892 +892 +894 +896 +898
+890
+890
+888
+886
+886
+886
+888 +890 +892 +896 +900
+898+894 +896
+898
+898
+894
+890
+882
+882
+882
+892
890'
900'
880'
UTILITY EASEMENT 50' WIDE
UT
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T
Y
E
A
S
E
M
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N
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3
0
'
W
I
D
E
SANITARY SEWER CITY EASEMENT
MULTIPLE EASEMENTS
< DOWN TO P1 PARKING
PARK/GREEN
DROPOFF
DROPOFF
53rd Ave NE
D
R
O
P
O
FF
PROJECT METRICS
SITE:
545,297+/-SF; 12.52+/-acres
LOBBY/AMENITY
LOBBY/
AMENITY
LOBBY/AMENITY
BUILDING 1
5 Stories (+1 below-grade story)158 Units245,081 GSF
BUILDING 26 Stories
256 Units
490,480 GSF
BUILDING 36 Stories
178 Units
435,696 GSF
Scale:1" = 100'-0"
Columbia Heights Master Plan EASEMENT OVERLAY EXHIBIT
6-1-23
800 53rd Columbia Heights EASEMENTS
SCALE: 1”=100’-0”
N
16
Item 1.
COLUMBIA HEIGHTS
POLICE DEPARTMENT
MEMORANDUM
To: Mayor Amáda Márquez Simula
Members of the Columbia Heights City Council
Kevin Hansen, Acting City Manager
From: Lenny Austin, Chief of Police
Subject: Police Department Budget Update
Date: June 1, 2023
Enclosed you will find a staffing study conducted by Captain Matt Markham that he researched in December 2022, to
increase staffing levels in the Columbia Heights Police Department’s Investigations Unit in order to reduce the high
volume of cases that our Investigators are assigned. Currently, Investigators carry about 125 cases each.
Since approximately 2008, the police department reduced its Investigations Division from three investigators to two.
The reason for this was to address call volume in the city to include criminal activity, as well as the need to provide
citizen police service to the community and implement a more robust community policing philosophy. This has proven
to be very beneficial to the citizens of Columbia Heights. This position was never replaced, but the call volume has
increased from 16,559 in 2008 to 24,909 in 2022. This increase in call volume has not allowed for the ability to bring
on a third investigator with the current authorized strength of 29 officers.
In 2024, the CHPD will be recommending an increase to the authorized strength of officers from 29 officers to 30 officers.
This position will increase the budget by approximately $129,000 (wage + fringe). Currently, there is one vacant Records
Technician position, which will be removed from the police department operating budget. This position would be
budgeted at $77,800 (wage + fringe). It is recommended the funding from this position be transferred to assist with the
funding for the 30th officer.
The 2023 budget allows for an authorized strength of 29 sworn officers. We are currently staffed with 26 officers, with
one officer starting on June 12th, another applicant starting in August, and the 29th person starting in December, once he
has completed the Pathways program.
As you are aware, officer recruitment has been one of the biggest challenges that we have faced. Recruitment and
retention will continue to be difficult for the next several years. The CHPD is fortunate to have an additional candidate
who should be able to attend the Pathways program with the 29th officer candidate, starting in September, with the ability
to start as a sworn officer in December 2023.
In 2024, it is anticipated that the CHPD will see at least one retirement in April 2024. Regardless of whether or not a
30th Officer is approved for the entire 2024 budget year, I am recommending that the police department move forward
with this additional candidate and increase our staffing level to at least a temporary strength of 30 officers, effective in
December 2023 through May 1, 2024, in order to plan for the replacement of the open position that will potentially open
May 1, 2024.
Attachment (Captain Markham’s “Increasing Staffing Levels in Investigations to Reduce High Caseloads”)
17
Item 2.
~ 1 ~
INCREASING STAFFING LEVELS IN INVESTIGATIONS TO REDUCE HIGH
CASELOADS
MATTHEW MARKHAM
COLUMBIA HEIGHTS POLICE DEPARTMENT
A Staff Study Submitted to the
Northwestern University Center for Public Safety
School of Police Staff & Command
Class # 532
COLUMBIA HEIGHTS POLICE DEPARTMENT
DECEMBER 2, 2022
18
Item 2.
~ 2 ~
INCREASING STAFFING LEVELS IN INVESTIGATIONS TO REDUCE HIGH
CASELOADS
Problem
The investigations unit currently consists of two investigators that carry a case load of about 75
plus cases each and are rarely able to catch up due to the volume of new cases coming in daily.
This causes some solvable cases to not get worked, which has a direct impact on victim’s and
the community. The Anoka County Sheriff’s Office Criminal Investigation Division does assist
with some felony investigations, but many times the solvability rate is higher with Columbia
Heights Police Department investigators due to established relationships and the priority the
Columbia Heights Police Department puts on cases. This has been an issue for over a decade as
other positional needs in the department have been prioritized. If this problem continues more
cases will go unsolved, which will have a negative impact on the police department and
community.
Assumptions
Adding an investigator will reduce the caseload of each investigator.
Solving more crimes will build trust with the community.
Columbia Heights Police Department investigators are more invested in the community,
which will make them better at solving Columbia Heights crimes than outside agency
investigators.
Adding an investigator will allow the Columbia Heights Police Department to retain
more cases versus sending them to outside agencies to investigate.
Three investigators will improve the continuity of operations when one or more
investigator is on leave .
Facts
Modern day crimes are more complex due to digital evidence (Netting, 2019).
The Columbia Heights Police Department has an authorized sworn strength of 29
officers with two officers assigned as investigators. (See Annex A for organization
chart)
Columbia Heights Police Department current caseload is increasing. (See Annex E)
Smaller caseloads result in higher clearance rates.
Higher felony arrest rates help reduce crime.
The Columbia Heights Police Department has experienced a high employee turnover
rate. (See Annex F)
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Item 2.
~ 3 ~
An additional investigator position will create another career enhancement position
within the department, which will improve officer retention.
The cost of adding a full-time police officer position in 2024 would cost between
$87,574 and $110,766 annually. (See Annex G)
Discussion
Criminal investigations continue to be more complex and time consuming as digital
evidence continues to increase (Netting, 2019). The Columbia Heights, Minnesota Police
Department investigators are writing more search warrants and collecting digital evidence
from surveillance video, phones , social media accounts , etc. more than in the past.
Cybercrime is creating new ways for criminals to commit crime and is aiding criminals in
doing old crimes (PERF, 2018). Prosecuting attorneys are requesting more follow up and
monitoring of jail phone calls than in the past. These demands apply to all investigativ e
units today, not just the Columbia Heights Police Department. More work that is required
for each case equals more time that needs to be spent on each case.
The Columbia Heights Police Department has a sworn authorized strength of 29 officers
and of those 29, only two are assigned to investigations (Annex A). The Columbia
Heights Police Department has consistently operated with only two investigators for
decades. The Anoka County Sheriff’s Office Criminal Investigation Divisio n also assists
with felony cases , but they are not located in the city and are more removed from the
community, and it’s needs. The Columbia Heights Police Department is committed to
active community partnerships to solve crime and involve community partners in policing
efforts (Annex B, Annex C). Columbia Heights investigators know the residents better
than their sheriff detective counterparts, which leads to trust and the ability to solve crimes
(U.S. DOJ, 2015).
The Columbia Hei ghts Investigation Division requires a continuity of operations due to the
need for an investigator to be present Monday through Friday to handle patrol generated in
custody cases. In custody cases require investigators to sign complaints sent to them by
the prosecuting attorney and they must be signed in a timely manner. Investigators
typically have other duties to fulfill as well such as training instruction, field training
officers or working patrol shifts when staffing is low. Investigators like all employees are
allowed to take leave for various reasons. In 2021 the two current Columbia Heights
investigators used 554.5 hours of leave almost totaling 14 weeks (Annex D). In 2022 the
same investigators used 373 hours of leave up to September 23, 2022, totaling
approximately nine weeks with three months in the year remaining (Annex D).
20
Item 2.
~ 4 ~
In 2021 two investigators were assigned 593 cases per the records management system
(Annex E ), which averages out to be almost 25 new cases per month. Two investigators
have been assigned 1070 cases in 2022 up to September 23, 2022 (Annex E), which
averages out to be almost 44.6 cases per month. Considering the amount of work that is
needed for modern day cases this monthly caseload is not sustainable , especially when
factoring in employee leave. During those same time periods the Anoka County Sheriff’s
Office caseload for the City of Columbia Heights has been around 91 cases annually
(Annex E).
When investigators keep taking on a high volume of cases daily it creates a backlog effect
where person crimes are prioritized over property crimes and then some property crimes
don’t get investigated properly. In order to clear more cases, more investigators are
needed (Belrose, 2020). Some studies have shown that lower caseloa ds involving serious
crimes like homicides has shown to improve clearance rates (Kelly, Lowery, Rich, 2018).
Increasing felony arrest rates has shown to reduce felony crimes as demonstrated in New
York City in the 1990’s (Francis, 2003).
The Columbia Heights Police Department has experienced a high turnover rate the past
several years (Annex F). The newer genera tion of officer s want career development
opportunities, or they will leave the organization or career (Scism, 2022). More
investigator position s would increase the number of career development positions within
the Columbia Heights Police Department.
For the Columbia Heights Police Department to increase the number of investigators
within the Investigation Division it has three choices . Those choices are to hire a new
officer increasing authorized sworn strength to 30 , restructure existing staff assignments or
move a current school resource officer to an investigator position if the Columbia Heights
School District does not renew its annual school resource officer contract with the police
department.
Hire New Officer
o Increases the department authorized strength to 30 sworn.
o Provides the most flexibility with adding an investigator.
o Creates a new career development position within the department.
o It does not affect other areas of department operations.
o Will require future planning and budgeting approval for 2024 budget.
o It will require city manager and city council approval.
o It will cost between $87,574 and $110,766 to hire base d on the new hire’s
exp erience level and starting pay (Annex G).
21
Item 2.
~ 5 ~
Restructure Existing Staff Assignments.
o If at full staff of 29 sworn , move one person out of patrol and assign to
investigations.
o Creates a new career development position within the department.
o Position could be added almost immediately with some minor budget
reallocation as CHPD runs on a bottom -line budget philosophy.
o The new investigator position would short patrol and one team would have
one less officer than other teams.
o The position would require $3000 annually for specialty assignment pay
(Annex G).
Reassign School Resource Officer (SRO) to Investigations if School Contract is
Not Renewed.
o The Columbia Heights School District Contract is renewed annually for two
SRO positions and every year the contract faces increased scrutiny from the
school board after the murder of George Floyd .
o If the contract is not renewed , the Columbia Heights Police Department
would lose funding for one police officer position.
o One SRO should be assigned as investi gator instead of eliminating the
position and laying off an employee.
o The reassignment would not increase the number of career development
positions in the Columbia Heights Police Department.
o The school district will pay the Columbia Heights Police Departm ent
$110,110 for two SROs in 2022 (Annex H).
o The reassignment would take council approval and an increased annual
budget between $87,574 and $110,766 per year (Annex G).
22
Item 2.
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Works Cited
Belrose, J., (2020) How to Increase Police Clearance Rates: 8 Key Areas,
https://www.shotspotter.com/blog/increase-police-clearance-rates/, September 23, 2022.
Francis, D., (2003) What Reduced Crime in New York City,
https://www.nber.org/digest/jan03/what-reduced-crime-new-york-city, September 23,
2022.
Kelly, K., Lowery, W., Rich, S. (2018) Murder with Impunity Buried Under Bodies Even
With Murder Rates Falling, Big-City Detectives Face Daunting Caseloads,
https://www.washingtonpost.com/news/national/wp/2018/09/13/feature/even-with-murder-
rates-falling-big-city-detectives-face-daunting-caseloads/, September 22, 2022.
Netting, J., (2019) Why is it taking the police longer to investigate crimes? Crest’s
approach to quantifying complexity, https://www.crestadvisory.com/post/crests-approach-
to-quantifying-complexity, September 22, 2022.
Police Executive Research Forum (PERF), (2018) Changing Nature of Crime,
https://www.policeforum.org/assets/ChangingNatureofCrime.pdf, September 23, 2022.
Scism, R. (2022) Employee Retention: Preventing a “Great Resignation” in Your Public
Safety Agency, https://www.lexipol.com/resources/blog/employee-retention-preventing-a-
great-resignation-in-your-public-safety-agency/, September 22, 2022.
U.S. Department of Justice Community Relations Services Toolkit for Policing, (2015)
Importance of Police-Community Relationships and Resources for Further Reading: Why
Police-Community Relationships are Important,
https://www.justice.gov/file/1437336/download, September 23, 2022.
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Item 2.
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ANNEX A
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ANNEX B
Columbia Heights Police Department Mission Statement
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ANNEX C
Strategy two of the Columbia Heights Police Department 2022 Strategic Plan
26
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ANNEX D
CHPD Investigators Leave Use for 2021 and 2022
27
Item 2.
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ANNEX E
Columbia Heights Police Department Records Management Systems Report
28
Item 2.
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ANNEX F
Columbia Heights Police Department Employee Turnover Count
29
Item 2.
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ANNEX G
Columbia Heights Finance Department Report Per 2024 Union Contract
30
Item 2.
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ANNEX H
31
Item 2.
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32
Item 2.
ITEM: EAB ON PRIVATE PROPERTY UPDATE
DEPARTMENT: Urban Forestry BY/DATE: Liam Genter / 5/31/2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
XHealthy and Safe Community
_Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
_Thriving and Vibrant Destination Community
_Strong Infrastructure and Public Services
XSustainable
BACKGROUND:
The Emerald Ash Borer is an invasive beetle that was introduced to the US in the 1990s. All North American
species of ash (Fraxinus spp.) are highly susceptible to infestation by EAB, with little or no observed natural
immunity—mortality rates of untreated trees approach 100%. The first detection in Columbia Heights was July
2019. The beetle was present in Columbia Heights least 7-8 years before detection based upon the condition
of the dead trees and other ash trees in the immediate area. Infestation is cu rrently widespread throughout all
areas of the City; all untreated ash trees will be killed by the beetle within a matter of 2 -3 years at maximum.
Management of EAB in the publicly owned forest in Columbia Heights has been a great success. The City
Council first approved an EAB management plan in 2014—the plan took a balanced approach to managing EAB
in the public forest, calling for the treatment of ~25% of the City’s highest value public ash trees, and the
scheduled removal of all other public ash. Grant funding ($100K) secured from the MnDNR in 2019 allowed for
the removal and replacement of the remaining 350 untreated publicly owned ash trees. Ash trees removed
since 2019 have been replaced at a rate of 1.5 trees planted for each tree removed. An additional MnDNR
grant ($64K) was secured in 2022; this grant will provide funding for the planting of 525 new trees from 2023 -
2026 and the continued treatment of the remaining 275 City-owned ash trees. In 2020 the City Council
amended the EAB Management Plan to remove the 25% cost-share on the removal of privately owned
diseased trees. This cost share was originally enacted to aid with removal of elm trees during the Dutch Elm
Disease epidemic and was funded by appropriations from the state legislature. Replacement of the lost
canopy will take decades, but the City is on track to exceed previous urban forest canopy coverage with a
much more diverse and resilient assemblage of species.
The final remaining piece of the EAB management puzzle is the privately owned ash trees in the City. City staff
have made great efforts to raise awareness of the issue and encourage as many property owners as possible
to proactively manage their ash trees. Efforts to date have included many newsletter articles, informational
videos, City website information, social media posts, and direct mail postcards to all addresses and property
owners of rental properties in 2022 and 2023. City staff have secured and publicized bulk discounts available
to residents who wish to treat their ash trees since 2020. The City solicited bids for injection services and
selected Rainbow Treecare as our partner in this endeavor. In addition to City o utreach efforts, Rainbow has
CITY COUNCIL WORK SESSION MEETING
AGENDA SECTION WORK SESSION ITEM
MEETING DATE 6/5/2023
33
Item 3.
City of Columbia Heights - Council Letter Page 2
sent direct mail postcards advertising the treatment option and discount to all addresses in the City since
2021.
Though hundreds of residents have taken advantage of the treatment and removal options, a very large
number of untreated, infested ash trees remain on private property in Columbia Heights. The City Forester
completed a City-wide survey of all properties in Columbia Heights during the winter months of 2022 -2023.
During the survey, 1,057 ash trees were identified on private property. This number represents a minimum
quantity of ash trees on private property, the total number could be as high as 1,500. The vast majority (90%+)
of these ash trees are heavily infested with EAB and no longer candidates for treatment. Removal is the only
option remaining for these trees; the trees are actively dying, and some are already dead —many of these
trees will become public safety threats within the next 1-2 years if not removed.
Chapter 4, Article II, of the Columbia Heights City Code gives the City the authority to order the removal of
diseased, dead, or hazardous trees on private property. The City Forester is given considerable latitude to
determine when trees are ordered to be removed, as well as removal timeframes. Given limited resources and
personnel, and the short timeframe of mass mortality, City staff will not be able to order the removal of all
1,000+ ash trees on private property. The City Forester proposes the ordering removals of ash trees on private
property according to this schedule:
1. Send direct notification letters to property owners of all addresses identified in the City -wide survey.
The letter will state that City staff have identified one or more ash trees on the property, and that property
owners are responsible for management of all trees on their property. The treatment option will be
presented, along with the appropriate caveats (very few remaining untreated trees are still candidates). The
list of all licensed tree care contractors will be included in the letter, as well as the City Forester’s contact
information for inspections, consultations, identification, etc. Letters should be sent by mid -June, 2023.
Letters will be sent in English, Somali, and Spanish.
2. Following the general notification letters, the first round of enforcement will target all diseased/dead
ash trees on rental and commercial properties in the City, as well as any trees identified in the survey as
imminent public safety threats. Enforcement will follow established procedures but will allow 45 days for the
removal of trees. The City Forester will also grant time extensions in all cases where trees do not present a
clear and present danger to public safety. Following the 45 -day period, the City Forester will seek contractor
bids for the removal of remaining ash trees, assign the removals to the low bid contractor, and property
owners will be billed/assessed for the cost of removal and administrative fees. Enforcement action will begin
in July for rental/commercial properties.
3. All remaining diseased/dead ash trees on private property that represent a future threat to public
safety will be the next round of enforcement. Enforcement will begin following the tree planting season, likely
in mid-November. Removals will be ordered following established procedures, and property owners will be
given until June 1, 2024 to remove their trees. Property owners that receive enforcement letters after January
1, 2024 will be given 6 months to complete removals. Trees that are not removed by deadlin es will be
compiled into lists and sent to contractors for bid and awarded to the low bid contractor. Property owners will
be billed/assessed for cost of abatement and applicable administrative fees.
34
Item 3.
City of Columbia Heights - Council Letter Page 3
SUMMARY OF CURRENT STATUS:
Columbia Heights has done a great job handling publicly owned ash trees. The next step in the EAB
Management Plan is to mitigate diseased trees on privately owned property. The City Forester has surveyed
the city and identified 1,057 ash trees currently infected on private proper ty. Letters will be sent to inform
residents and property owners of the condition of their tree and the possible enforcement of the removal if
the tree is not removed. These letters will target commercial properties and high hazard trees first. City staff
will be available for consultation and inspection, as well as to answer any questions about the process
residents have.
STAFF RECOMMENDATION:
Proceed with the outlined plan for private property ash tree remediation and enforcement.
RECOMMENDED MOTION(S): Informational Purposes Only
MOTION: No Motion – Information and Discussion
ATTACHMENT(S):
Notification of Private Ash Tree Letter.docx
35
Item 3.
May 23, 2023
City of Columbia Heights | Public Works Department
637 38th Avenue NE, Columbia Heights, MN 55421
Phone: (763) 706-3700 ▪ Email: publicworks@columbiaheightsmn.gov
www.columbiaheightsmn.gov
IMPORTANT NOTICE
Address
Address
Address
Address
Attn: Property Owner
RE: One or more ash trees have been located on your property at the address listed above.
Staff from the City of Columbia Heights Public Works Department completed a city-wide survey
of ash trees located on private property during the winter months of 2022-2023. During the
survey, one or more ash trees were identified on your property located at the address listed
above.
The invasive Emerald Ash Borer (EAB) beetle was first positively identified in Columbia
Heights in 2019 and is now killing ash trees throughout the city. All North American ash species
are highly susceptible to EAB with mortality rates near 100%.
Property owners are responsible for the care, maintenance, and removal of all trees located on
their property; the City of Columbia Heights urges them to act quickly to manage their ash trees.
City of Columbia Heights Code Chapter 4, Article II, declares dead, diseased, and hazardous
trees to be public nuisances and gives city staff the authority to order their removal. The City of
Columbia Heights will be ordering the removal of all dead and hazardous ash trees on private
property—act soon to avoid enforcement action.
Management options for EAB are limited to chemical treatment or removal of the tree. Chemical
treatment can be highly effective but needs to be applied before trees have begun to decline. All
ash trees that have not been treated are infested with EAB; most are no longer treatable and
removal is the only remaining management option. The City Forester is available free of charge
to assist residents with the identification of ash trees on their property, and for discussing
management options.
The city has partnered with Rainbow Treecare to offer a discount to all residents for EAB
treatment services. See the enclosed postcard for more information. For ash tree removal,
property owners may complete the work themselves or hire a licensed contractor to complete the
work. A list of licensed contractors and their contact information has been included with this
letter. Residents are encouraged to get a minimum of 3 bids for any tree removals; the price of
tree work can be highly variable. All contractors performing tree work in Columbia Heights are
required to be licensed by the city.
Regards, EAB Chemical Treatment
Liam Genter, City Forester Licensed Tree Care Contractors
36
Item 3.
May 23, 2023
City of Columbia Heights | Public Works Department
637 38th Avenue NE, Columbia Heights, MN 55421
Phone: (763) 706-3700 ▪ Email: publicworks@columbiaheightsmn.gov
www.columbiaheightsmn.gov
IMPORTANT NOTICE
37
Item 3.
ITEM: Adoption of optional Appendices of the State Fire Code
DEPARTMENT: Fire BY/DATE: Zachery Picard / June 5, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
_Healthy and Safe Community
_Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
_Thriving and Vibrant Destination Community
X Strong Infrastructure and Public Services
_Sustainable
BACKGROUND:
Time approx.: 5 minutes.
In March of 2020, the State of Minnesota adopted the 2020 version of the State Fire Code. Columbia Heights
City Code is structured to automatically adopt the State Fire Code by reference whenever the State adopts a
new version. However, the Fire Code contains several appendices that municipalities may optionally adopt
through a resolution. The adoptable optional appendices are:
Appendix A Board of Appeals
Appendix B Fire Flow Requirements for Buildings
Appendix C Fire Hydrant Locations and Distributions
Appendix D Fire Apparatus Access Roads
Appendix E Hazard Categories
Appendix F Hazard Rankings
Appendix G Cryogenic Fluids – Weight and Volume Equivalents
Appendix H Hazardous Materials Management Plan & Hazardous Materials Inventory
Statement Instructions
Appendix I Fire Protection Systems – Noncompliant Conditions
Appendix J Building Information Sign
Appendix K Construction Requirements for Existing Ambulatory Care Facilities
Appendix L Requirements for Fire Fighter Air Replenishment Systems
Appendix M High-rise Buildings – Retroactive Automatic Sprinkler Requirement
Appendix N Indoor Trade Shows and Exhibitions
Appendix O Fire and Barbecues on Balconies or Patios
Appendix P Emergency Responder Radio Coverage
The appendices of the latest version of the State Fire Code were re -lettered and several additional appendices
were added.
CITY COUNCIL WORK SESSION MEETING
AGENDA SECTION WORK SESSION ITEM
MEETING DATE 6/5/2023
38
Item 4.
City of Columbia Heights - Council Letter Page 2
SUMMARY OF CURRENT STATUS:
The change in lettering of the optional appendices created an inconsistency with the appendices previously
adopted by the Council. In the interest of housekeeping, the fire department is presenting an updated
appendices list for adoption.
Additionally, the number of large new building construction projects and changes in building construction
have driven a need to adopt the Emergency Responder Radio Coverage appendix to ensure the safety of our
responders and community.
STAFF RECOMMENDATION:
Recommendation for moving item forward for approval on next available consent agenda.
RECOMMENDED MOTION(S):
MOTION: None. Informational for next consent agenda.
ATTACHMENT(S):
DRAFT 2023-06-05 Code Appendices Adoption Resolution
39
Item 4.
DRAFT RESOLUTION NO. 2023-xx
A resolution of the City Council for the City of Columbia Heights, Minnesota,
Whereas, on March 31, 2020 the State of Minnesota Adopted a new Minnesota State Fire Code with optional
appendices, and
Whereas, Chapter 8, Article IV of the Columbia Heights City Code automatically adopts the most re cent edition
of the Minnesota State Fire Code and allows for the adoption of optional appendices through Council
Resolution, and
Whereas, the adoptable Optional Appendices are:
Appendix A Board of Appeals
Appendix B Fire Flow Requirements for Buildings
Appendix C Fire Hydrant Locations and Distributions
Appendix D Fire Apparatus Access Roads
Appendix E Hazard Categories
Appendix F Hazard Rankings
Appendix G Cryogenic Fluids – Weight and Volume Equivalents
Appendix H Hazardous Materials Management Plan & Hazardous Materials
Inventory Statement Instructions
Appendix I Fire Protection Systems – Noncompliant Conditions
Appendix J Building Information Sign
Appendix K Construction Requirements for Existing Ambulatory Care Facilities
Appendix L Requirements for Fire Fighter Air Replenishment Systems
Appendix M High-rise Buildings – Retroactive Automatic Sprinkler Requirement
Appendix N Indoor Trade Shows and Exhibitions
Appendix O Fire and Barbecues on Balconies or Patios
Appendix P Emergency Responder Radio Coverage
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
The Fire Department has researched all the adoptable optional appendices and has found that Appendices' D,
I, J, O, and P are relevant to the City of Columbia Heights and are hereby adopted.
This Resolution shall be effective immediately upon its enactmen t by the City Council.
40
Item 4.
City of Columbia Heights - Council Resolution Page 2
ORDER OF COUNCIL
Passed this _________ day of ______________________, 2023
Offered by:
Seconded by:
Roll Call:
Amáda Márquez Simula, Mayor
Attest:
Sara Ion, City Clerk/Council Secretary
41
Item 4.
ITEM: Parks CIP - update
DEPARTMENT: Administration BY/DATE: Kevin Hansen / June 1, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
_Healthy and Safe Community
X Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
X Thriving and Vibrant Destination Community
_Strong Infrastructure and Public Services
_ Sustainable
BACKGROUND:
Over the last fifteen years, the Park and Recreation Commission has completed the Master Planning of six 6
Parks, culminating in the reconstruction of each of these parks. The intent of a Master Plan process (initial
concepts, public engagement, Commission recommendation, Council approval) is to provide an overall plan of
the entire park to work from for design and construction. Therefore, it is the desire of the Park and Recreation
Commission and City Staff to have a detailed working plan to rehabilitate or reconstruct elements of the park
in phases, as funding becomes available. The Master Plan also provides cost estimates of each park element or
amenity and provide an evaluation of financing options for the short and long term redevelopment plan.
Master Plans and years developed are:
2003: Huset Park
2008: Sullivan Lake Park
2008: Silver Lake Beach
2011: Ramsdell Park
2012: Labelle Park
2014: Huset West (playground, shelter)
2015: Huset West (Splash Pad)
2016: Keyes Park
2018: Silver Lake Boat Landing
2019 - Current: Wargo Court
SUMMARY OF CURRENT STATUS:
For reference, the Master Planning leading to redevelopment at each park has resulted in investing $450,000 to
$650,000 at each park.
In 2018 and 2019, the Park and Recreation Commission reviewed each park for updating the Parks CIP. Over the last 2-
1/2 years, material and construction costs have experienced significant price increases. To provide the best information
to evaluate funding alternatives, the consulting firm of WSB was contracted to review and provide updated cost
estimates using the most recent Parks CIP updated by the Park & Recreation Commission in 2020, summary attached.
CITY COUNCIL WORK SESSION MEETING
AGENDA SECTION WORK SESSION ITEM
MEETING DATE JUNE 5, 2023
42
Item 5.
City of Columbia Heights - Council Letter Page 2
In April of 2023, the Park & Recreation Commission reviewed the WSB cost updates. Those cost updates (WSB) are also
attached on a park by park basis.
One of the high priority goals established in the 2023 Strategic Planning and Goal Setting report was updating the Parks
Master Plan and Parks financing plan. Traditional funding for parks improvements has been through the park
redevelopment fund, general fund, and DNR or MWMO grants which have funded related development improvements
such as storm water. The Park Development Fund is sourced through residential redevelopment activities. Grants
funding large scale park redevelopment are limited. Staff will be engaging our Legislators to discuss funding through the
State – but this funding, when available, is most often directed toward projects having regional significance or outside
the Metro. Parks bonding is the more common funding tool used by Cities when funding large scale or multiple park
projects. Recent examples are the Cities of Fridley and Coon Rapids. Fridley issued $20 million in bonds for a $30,000
Parks redevelopment program.
Options the Council may consider are:
Do nothing
Redevelop as funding becomes available through traditional methods.
Redevelopment of specific parks (Partial system redevelopment)
Redevelopment of all remaining parks (Complete system redevelopment)
STAFF RECOMMENDATION:
While doing nothing is always an option, the condition and needs of our park system is significant.
Reinvestment in our Park System will require bonding. Considering other City needs that will also require
bonding, such as facilities (Public Works and Murzyn Hall) and current and future infrastructure (37th Avenue,
Water Meter replacement, Central Avenue, sidewalks), the Council may want to consider funding a phased
approach. Choosing to redevelop smaller to medium parks could be accomplished in the near term. Delaying
redevelopment of larger parks such as Huset would allow us to explore other funding sources such as State
requests or other grant opportunities. It would also allow us to update the Master Plans for larger parks as the
athletic field needs facilitated in these parks have changed (such as soccer fields or pickleball).
Staff has provided a suggested plan under this funding scenario, attached. This approach would redevelop
identified parks in 2024 and 2025. I should also note that any park redevelopment authorized by the Council
would include public engagement and communications with the community as established in the Council
goals.
ATTACHMENT(S):
Updated Parks Capital Improvement Plan (CIP) Summary
Updated Parks Capital Improvement Plan (CIP) Park by Park
Phased funding scenario
43
Item 5.
Park Redevelopment
Phased Approach
2024:
Hilltop Park: $165,000
Labelle Park: $110,000
Prestemon Park: $825,000
2025:
Edgemoor Park: $165,000
Lomianki Park: $475,000
Keyes Park: $850,000
Wargo Court: $425,000
Total 2023 Bonding: $3,025,000
Future Years:
Sullivan Lake Park: $600,000*
Ostrander Park: $550,000
McKenna Park: $1,350,000
Ramsdell Park: $800,000
Gauvitte Park: $1,675,000 (Storm water funding)
$250,000 (Parks)
Huset Park West $3,950,000
Huset Park East $3,750,000
Total Future Funding: $12,925,000
* Medtronic Redevelopment (timing)
44
Item 5.
2023-2028 Capital Improvement Plan
Parks Department
412-5200
Project 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Total Cost Notes
Huset Park **
Implement Master Plan including: $3,000,000 $3,000,000 Master Plan includes east and west
Site Grading, EC, landscaping and restoration $400,000
Contaminated soils (export - landfill) $225,000 1990 report
Pinwheel Ballfields (west), fencing and irrigation $800,000 3 or 4 fields in a pinwheel design
Remove block garage / Install concession & restroom bldg $825,000 and storage
Remove Jefferson bld & new picnic shelter $215,000
Install Baseball and Soccer Fields (East) $400,000 1 each
Playground Replacement (east) $135,000
JPM Parking lot and access drive Mill to Huset Prkwy $475,000 $475,000 Recon of lower JPM lot, add access dr
Gauvitte Park $1,045,000 $1,045,000 Cost share MWMO - TBD
Develop Master Plan / SWIA $25,000 $25,000 MWMO funded
Construct storm water infiltration area (SWIA) * $400,000 MWMO watershed funding (tbd)
Purchase property for pipe access to (SWIA) $250,000 MWMO watershed funding (tbd)
Replace playground equipment $115,000
Building demolition / new picnic shelter $145,000
Site Grading, EC, landscaping and restoration $135,000 Eval for soccer field
McKenna Park $640,000 $640,000
Develop Master Plan $18,000 $18,000
Remove wading pool $25,000 maintain only 2 water features
Remodel parkhouse $225,000
Reconstruct Athletic Fields $175,000 (?) Maintain 1 or 2 fields
Site Grading, Parking lot, EC, landscaping and restoration $215,000 new parking lot off 48th Ave
Sullivan Park **$450,000 $450,000
Rehab park storage building $50,000 Masonry, Doors, windows, locks
Reconstruct tennis courts $275,000 full reconstruction, poor soils
Inclusive Play area $125,000 Add to existing play area
53rd & Central
Construct entrance sign to city - yr TBD $40,000 $40,000 ~$10k from former CH chamber
Ramsdall Park **$525,000 $525,000
Remove wading pool / construct splash pad $415,000 smaller than Huset SP
Complete trail (shown in Master Plan) $25,000 City Staff
Trail Lighting $85,000 LED ~ 10 lights
Skate Park (Johnson & 49th Ave - ISD 13 property)$165,000 evaluate need (not in budget), cost can vary
Hilltop Park
Replace playground equipment $75,000 $75,000 no Master Plan - equip only
Silver Lake Park **
Construct pathway from Stinson Blvd to Benjamin St $165,000 $165,000 difficult install - ADA issues, reevaluate need
Keyes Park **$550,000
Reconstruction based on Master Plan $550,000 $0 completed
Building remodel / addition $400,000 $400,000 Remodel interior / add covered picnic area
North Sidewalk (46th and Reservoir) $125,000 $125,000
45
Item 5.
Complete trail (shown in Master Plan) $25,000 $25,000 City Staff install (materials cost only)
Ostrander Park $600,000 $600,000
Develop Master Plan $20,000 $20,000
Site Grading, ponding, EC, landscaping and restoration $180,000 serve as area storm WQ (underground)
Replace playground equipment $115,000
Remove Park Building $30,000
New Picnic Shelter $115,000
Reconstruct Hockey Rink $95,000 requires commission review (or demolish)
Paved Trail $65,000 Perimeter only
La Belle Park **
Retrofit existing and add Lighting for walking trail $135,000 $135,000 LED lighting east side, LED fixtures
Silver Lake Boat Landing **
Reconstruct boat landing $550,000 $0 completed, partial grant funded
Reconstruct stormwater retention pond * $347,000 $0 completed, partial grant funded
Prestemon Park $477,500 $477,500 rehabbed in 1999
Reconstruct basketball court $75,000
Reconstruct Parking lots $100,000
Remove Park Building $22,500
Construct Picnic Shelter $165,000
Construct Dog Park $115,000 requires commission review
Lomianki Park $235,000
Replace playground equipment $85,000 $85,000
Rehabilitate Park Building / Grounds $150,000 $150,000 Refresh, not a major recon
Edgemoor Park
Replace playground equipment $85,000 $85,000 No Master Plan - equip only
Wargo Court **
Develop Master Plan $5,000 $5,000 Complete Master Plan
Park Reconstruction based on Master Plan $385,000 $385,000 Wargo Estate funds (~150k)
Hart Lake $280,000
Install Trail west side of Hart Blvd $235,000 $235,000 ? State Aid, if available
Replace ped lighting west side of Hart Blvd $45,000 $45,000 5 LED lights
2019 2020 2021 2022 2023 2024 2025 2026 2027
ANNUALLY: $0 $25,000 $0 $5,000 $793,000 $995,000 $1,500,000 $3,420,000 $1,892,500 $450,000 $9,080,500
Contingency $908,050 10%
TOTAL $9,988,550
* Project budgeted in Storm Sewer CIP
** Park Master Plan
Costs are construction estimates only and do not include soft costs such as architectural, testing, and inspection.
Costs estimates are 2022 basis
46
Item 5.
Item No.Unit
2 LS
4 SF
5 LS
6 LS
7 LS
8 LS
Opinion of Probable Cost
Hilltop Park
Description Estimated
Quantity
Estimated Unit
Price
Estimated Total
Cost
$6,0004" THICK STANDARD
CONCRETE WALK
400 $15
REMOVE AMENITIES 1 $1,500 $1,500
SITE AMENITIES 1 $10,000 $10,000
PLAY AREA 1 $125,000 $125,000
EROSION CONTROL 2 $1,000 $2,000
SEED RESTORATION AND
PLANTING
1 $5,000 $5,000
Contingency (10%)$14,950
PROJECT TOTAL $164,450
SUBTOTAL $149,500
CONSTRUCTION ESTIMATE TOTAL $149,500
47
Item 5.
Item No.Unit
1 LS
2 LS
3 SF
4 LS
5 LS
6 LS
7 LS
PROJECT TOTAL $850,000
CONTINGENCY (10%)$77,200
CONSTRUCTION ESTIMATE TOTAL $849,200
SEED RESTORATION
AND LANDSCAPING
1 $20,000 $20,000
SUBTOTAL $772,000
RESTROOM
RENOVATION /
1 $450,000 $450,000
EROSION CONTROL 1 $10,000 $10,000
6' CONCRETE WALK 13800 $15 $207,000
SITE AMENITITIES 1 $25,000 $25,000
MOBILIZATION 1 $15,000 $15,000
EARTHWORK 1 $45,000 $45,000
Opinion of Probable Cost
Keyes Park
Description Estimated
Quantity
Estimated Unit
Price
Estimated Total
Cost
48
Item 5.
Item No.Unit
1 LS
2 EA
3 EA
Opinion of Probable Cost
La Belle Park
Description Estimated
Quantity
Estimated Unit
Price
Estimated Total
CostMOBILIZATION1$5,000 $5,000
UPGRADE LIGHTS TO LED 8 $2,500 $20,000
NEW LIGHTS 8 $9,000 $72,000
SUBTOTAL $97,000
PROJECT TOTAL $110,000
CONTINGENCY (10%)$9,700
CONSTRUCTION ESTIMATE TOTAL $106,700
49
Item 5.
Item No.Unit
1 LS
2 LS
3 SY
4 SY
5 LS
6 LS
7 SF
8 SY
9 LS
10 EA
11 LS
12 LS
13 LS
14 LS
PROJECT TOTAL $550,000
SUBTOTAL $497,600
CONTINGENCY (10%)$49,760
CONSTRUCTION ESTIMATE TOTAL $547,360
EROSION CONTROL 1 $5,000 $5,000
SEED RESTORATION
AND LANDSCAPING
1 $20,000 $20,000
PLAY AREA 1 $150,000 $150,000
PLANTINGS 1 $10,000 $10,000
SITE FURNISHINGS 1 $25,000 $25,000
24'x24' SHELTER 1 $100,000 $100,000
4" THICK STANDARD
CONCRETE
150 $15 $2,250
BITUMINOUS
W/AGGREGATE BASE
(RINK AND TRAIL)
2600 $30 $78,000
REMOVE PLAY AREA 1 $15,000 $15,000
EARTHWORK 1 $50,000 $50,000
REMOVE CONCRETE 120 $12 $1,440
REMOVE BITUMINOUS
PAVEMENT
650 $10 $6,500
MOBILIZATION 1 $24,410 $24,410
REMOVE AND GRUB
TREES/STUMPS
1 $10,000 $10,000
Opinion of Probable Cost
Ostrander Park
Description Estimated
Quantity
Estimated Unit
Price
Estimated Total
Cost
50
Item 5.
Item No.Unit
1 LS
2 LS
3 LF
4 LS
7 SY
8 LS
9 LS
10 LS
11 LS
12 LS
13 LS
14 LS
15 LF
16 SF
17 SY
18 LS
19 LS
20 LS
21 LS
22 LS
23 LS
PROJECT TOTAL $3,950,000
CONTINGENCY (10%)$358,830
CONSTRUCTION ESTIMATE TOTAL $3,947,130
SEED RESTORATION
AND LANDSCAPING
1.00 $120,000 $120,000
SUBTOTAL $3,588,300
RESTROOM/
CONCESSIONS
1 $850,000 $850,000
EROSION CONTROL 1 $12,000 $12,000
SOFTBALL FIELD,
IRRIGATION, FENCING
3 $300,000 $900,000
SITE FURNISHINGS 1 $50,000 $50,000
BITUMINOUS TRAIL
W/AGGREGATE BASE
3850 $30 $115,500
PARKING LOT 100
SPACES
1 $345,000 $345,000
CURB AND GUTTER 1,080 $30 $32,400
4" THICK STANDARD
CONCRETE WALK
4500 $15 $67,500
STORMWATER
IMPROVEMENTS
1 $50,000 $50,000
EARTHWORK 1 $300,000 $300,000
WATER
IMPROVEMENTS
1 $50,000 $50,000
SANITARY
IMPROVEMENTS
1 $40,000 $40,000
REMOVE BALLFIELDS 4 $15,000 $60,000
ELECTRICAL
IMPROVEMENTS
1 $95,000 $95,000
REMOVE BITUMINOUS
PAVEMENT
8,950 $10 $89,500
REMOVE BLOCK SHED 1 $22,500 $22,500
REMOVE CURB 1,575 $12 $18,900
REMOVE/REPLACE
CONTAMINATED
1 $250,000 $250,000
MOBILIZATION 1 $95,000 $95,000
REMOVE AND GRUB
TREES/STUMPS
1 $25,000 $25,000
Opinion of Probable Cost
Huset West Park West
Description Estimated
Quantity
Estimated Unit
Price
Estimated Total
Cost
51
Item 5.
Item No.Unit
1 LS
2 LS
3 SY
4 LS
5 LS
6 LS
7 LS
8 LF
9 SF
10 SY
11 SY
12 SY
13 LS
14 LS
15 LS
16 LS
17 EA
18 LS
19 LS
20 LS
Opinion of Probable Cost
McKenna Park
Description Estimated
Quantity
Estimated Unit
Price
Estimated Total
Cost
EARTHWORK 1 $110,000 $110,000
$15,000
REMOVE AND GRUB
TREES/STUMPS
1 $10,000 $10,000
REMOVE BITUMINOUS
PAVEMENT
2,850 $10 $28,500
MOBILIZATION 1 $15,000
BITUMINOUS
W/AGGREGATE BASE
2100 $30 $63,000
REMOVE PARK BUILDING 1 $20,000 $20,000
REMOVE WADING
POOL/BLDG
1 $15,000 $15,000
STORMWATER
IMPROVEMENTS
1 $95,000 $95,000
SOFTBALL FIELD,
BACKSTOP FENCING,
1 $150,000 $150,000
CURB AND GUTTER 800 $30 $24,000
4" THICK STANDARD
CONCRETE WALK
3000 $15 $45,000
BITUMINOUS
W/AGGREGATE BASE (NEW
1800 $30 $54,000
IRRIGATION 1 $50,000 $50,000
BITUMINOUS TRAIL
W/AGGREGATE BASE
2500 $30 $75,000
PARKING LOT 35 SPACES 1 $225,000 $225,000
SOCCER FIELD,
IRRIGATION
1 $75,000 $75,000
PROJECT TOTAL $1,350,000
SUBTOTAL $1,227,500
Contingency (10%)$122,750
CONSTRUCTION ESTIMATE TOTAL $1,350,250
$35,000 $35,000
SITE FURNISHINGS 1 $30,000 $30,000
SILT FENCE 1 $8,000 $8,000
SEED RESTORATION &
PLANTINGS
1
24'x24' SHELTER 1 $100,000 $100,000
52
Item 5.
Item No.Unit
1 LS
2 LS
3 LF
7 SY
8 LS
9 LS
10 LS
11 LS
12 LS
13 LS
14 LS
15 LS
16 LF
17 SY
18 SF
19 SY
20 LS
21 LS
22 LS
23 LS
24 LS
25 LS
26 LF
27 LS
PROJECT TOTAL $3,750,000
SUBTOTAL $3,404,400
CONTINGENCY (10%)$340,440
CONSTRUCTION ESTIMATE TOTAL $3,744,840
EROSION CONTROL 1 $12,000 $12,000
SEED RESTORATION/ LANDSCAPE 1.00 $125,000 $125,000
SHELTER 1 $150,000 $150,000
PLAY AREA 1 $150,000 $150,000
BASEBALL FIELD, IRRIGATION, FENCING,
LIGHTING,DUGOUT CANOPIES
1 $500,000 $500,000
SITE FURNISHINGS 1 $50,000 $50,000
PARKING LOT (40 SPACES)1 $125,000 $125,000
SOCCER FIELD W/ IRRIGATION 1 $100,000 $100,000
4" THICK STANDARD CONCRETE WALK 10500 $15 $157,500
BITUMINOUS TRAIL W/AGGREGATE
BASE
3400 $30 $102,000
CURB AND GUTTER 1,400 $30 $42,000
BITUMINOUS DRIVE 22,800 $35 $798,000
STORMWATER IMPROVEMENTS 1 $100,000 $100,000
EARTHWORK 1 $300,000 $300,000
ELECTRICAL IMPROVEMENTS 1 $75,000 $75,000
WATER IMPROVEMENTS 1 $15,000 $15,000
REMOVE BALLFIELD 1 $15,000 $15,000
REMOVE HUSET BUILDING 1 $17,500 $17,500
REMOVE/REPLACE CONTAMINATED
SOILS
1 $250,000 $250,000
REMOVE BASKETBALL COURTS &
VOLLEYBALL AREA
1 $20,000 $20,000
REMOVE CURB 3,200 $12 $38,400
REMOVE BITUMINOUS 14,200 $10 $142,000
MOBILIZATION 1 $95,000 $95,000
REMOVE AND GRUB TREES/STUMPS 1 $25,000 $25,000
Opinion of Probable Cost
Huset Park East & Huset Parkway
Description Estimated Quantity Estimated Unit
Price
Estimated Total
Cost
53
Item 5.
Estimated
Quantity
1
1
1
1
1600
1
1
1
1
1
Estimated
Quantity
1
1
400
835
1
1
1
1
1
1
900
3000
3100
1
1
1
1
1
1
1
1
1
Opinion of Probable Cost
Park Improvements
Item No.Description Unit Estimated Unit
Price
Estimated Total
Cost
2 REMOVE AND GRUB TREES/STUMPS LS $2,500 $2,500
1 MOBILIZATION LS $10,000 $10,000
4 EARTHWORK LS $35,000 $35,000
3 REMOVE HOCKEY RINK LS $3,000 $3,000
6 SOCCER FIELD, GRADING, LANDSCAPING LS $50,000 $50,000
5 BITUMINOUS TRAILS (SOUTH) W/AGGREGATE BASE SY $30 $48,000
8 EROSION CONTROL LS $4,000 $4,000
7 AMENITIES (INCLUDING DISC GOLF)LS $15,000 $15,000
10 SITE RESTORATION LS $50,000 $50,000
9 PLANTINGS LS $10,000 $10,000
CONSTRUCTION ESTIMATE
TOTAL (PARK)
$250,250
SUBTOTAL $227,500
CONTINGENCY (10%)$22,750
Item No.Description Unit Estimated Unit
Price
Estimated Total
Cost
PROJECT TOTAL (PARK)$250,000
1 MOBILIZATION LS $50,000 $50,000
Stormwater Improvements
3 REMOVE CURB LF $12 $4,800
2 REMOVE AND GRUB TREES/STUMPS LS $10,000 $10,000
5 REMOVE BASKETBALL COURTS LS $2,500 $250,000
4 REMOVE BITUMINOUS PAVEMENT SY $8 $6,680
7 REMOVE BUILDING LS $25,000 $25,000
6 REMOVE AMENITIES LS $5,000 $5,000
9 STORMWATER IMPROVEMENTS (LAND PURCHASE)LS $350,000 $350,000
8 STORMWATER IMPROVEMENTS (INF BASIN / POND)LS $435,000 $435,000
11 CURB AND GUTTER LF $30 $27,000
10 EARTHWORK LS $40,000 $40,000
13 BITUMINOUS W/AGG BASE (N. TRAILS / PARKING)SY $30 $93,000
12 4" THICK STANDARD CONCRETE SF $15 $45,000
15 BASKETBALL COURT LS $70,000 $70,000
14 PARKING LOT STRIPING LS $2,000 $2,000
17 PORTABLE RESTROOM & ENCLOSURE LS $10,000 $10,000
16 AMENITIES LS $25,000 $25,000
19 PLAY AREA LS $125,000 $125,000
18 24'x24' SHELTER EA $100,000 $100,000
LS $35,000 $35,000
20 EROSION CONTROL LS $3,500 $3,500
PROJECT TOTAL $1,675,000
Gauvitte Park
CONSTRUCTION ESTIMATE TOTAL
(STORMWATER)
$1,932,678
SUBTOTAL $1,756,980
CONTINGENCY (10%)$175,698
22 SITE RESTORATION LS $45,000 $45,000
21 PLANTINGS
54
Item 5.
Item No.Unit
1 LS
2 LS
3 SF
4 LS
5 LS
6 LS
7 LS
8 LS
9 SF
10 SY
11 LS
12 LS
13 LS
14 LS
15 EA
16 LS
17 LS
18 LS
PROJECT TOTAL $475,000
SUBTOTAL $431,750
CONTINGENCY (10%)$43,175
CONSTRUCTION ESTIMATE TOTAL $474,925
EROSION CONTROL 1 $2,500 $2,500
SEED RESTORATION AND
EROSION CONTROL
1 $17,500 $17,500
24'x24' SHELTER 1 $100,000 $100,000
PLAY AREA 1 $125,000 $125,000
PORTABLE RESTROOM
ENCLOSURE
1 $10,000 $10,000
SHED 1 $10,000 $10,000
PARKING LOT (6-8 STALLS)1 $25,000 $25,000
SITE AMENITIES 1 $15,000 $15,000
4" THICK STANDARD
CONCRETE
150 $15 $2,250
BITUMINOUS TRAIL
W/AGGREGATE BASE
800 $30 $24,000
WATER IMPROVEMENTS 1 $10,000 $10,000
EARTHWORK 1 $30,000 $30,000
REMOVE AMENITIES 1 $12,500 $12,500
ELECTRICAL
IMPROVEMENTS
1 $5,000 $5,000
REMOVE CONCRETE 250 $12 $3,000
REMOVE BUILDING 1 $15,000 $15,000
MOBILIZATION 1 $20,000 $20,000
REMOVE AND GRUB
TREES/STUMPS
1 $5,000 $5,000
Opinion of Probable Cost
Lomianki Park
Description Estimated
Quantity
Estimated Unit
Price
Estimated Total
Cost
55
Item 5.
PROJECT TOTAL $575,000
SUBTOTAL $520,250
CONTINGENCY (10%)$52,025
CONSTRUCTION ESTIMATE TOTAL $572,275
$15,000
C BITUMINOUS W/AGGREGATE BASE SY 450 $35
$4,500
3 Remove wading pool and pool bldg LS 1 $12,500 $12,500
6 Trail Lighting EA 6 $7500 $45,000
LS 1 $22,500 $22,500
8 PLANTINGS LS 1 $15,000
$25,000
PROJECT TOTAL $800,000
D SITE AMENITIES (Skate Park)LS 1 $25,000
B SKATE PARK LS 1 $475,000 $475,000
SKATE PARK (Grant Funded)
$15,750
1 $550000 $550,000
5 BITUMINOUS TRAIL SY 1,525 $35
4 EARTHWORK
7 Splash Pad (2,500 SF), w/ control building,
Fencing
EA
2 REMOVE AND GRUB TREES/STUMPS LS 1 $4,500 $4,500
A REMOVE BITUMINOUS PAVEMENT SY 450 $10
SUBTOTAL $727,875
CONTINGENCY (10%)$72,788
CONSTRUCTION ESTIMATE TOTAL $800,663
9 SITE RESTORATION / EROSION CONTROL LS 1 $10,000 $10,000
$53,375
Opinion of Probable Cost
1 MOBILIZATION LS 1 $15,000 $15,000
Item No.Description Unit Estimated Estimated Unit Estimated Total
Ramsdell Park
56
Item 5.
PROJECT TOTAL $825,000
Prestemon Park
SUBTOTAL $750,000
CONTINGENCY (10%)$75,000
CONSTRUCTION ESTIMATE TOTAL $825,000
17 SITE RESTORATION LS 1 $50,000 $50,000
16 PLANTINGS LS 1 $10,000 $10,000
15 EROSION CONTROL LS 1 $10,000 $10,000
14 24'x24' SHELTER EA 1 $125,000 $125,000
13 SITE AMENITIES LS 1 $10,000 $10,000
12 PLAY AREA LS 1 $150,000 $150,000
11 DOG PARK (0.8 - 1 ACRE)LS 1 $75,000 $75,000
10 COLOR COATING BASKETBALL COURT LS 1 $8,500 $8,500
9 PARKING LOT STRIPING LS 1 $5,000 $5,000
8 BITUMINOUS TRAIL SY 2,700 $35 $94,500
7 BITUMINOUS W/AGGREGATE BASE SY 2,000 $35 $70,000
6 EARTHWORK LS 1 $20,000 $20,000
5 REMOVE PLAY AREA LS 1 $15,000 $15,000
4 REMOVE BUILDING LS 1 $15,000 $15,000
3 REMOVE BITUMINOUS PAVEMENT SY 4,700 $10 $47,000
2 REMOVE AND GRUB TREES/STUMPS LS 1 $20,000 $20,000
Opinion of Probable Cost
1 MOBILIZATION LS 1 $25,000 $25,000
Item No.Description Unit Estimated Estimated Unit Estimated Total
57
Item 5.
Item No.Unit
1 LS
2 LS
3 SY
4 LS
5 LS
6 LS
7 SF
8 LS
9 LS
10 LS
11 LS
12 LS
SUBTOTAL $380,680
PROJECT TOTAL $425,000
CONTINGENCY (10%)$40,000
CONSTRUCTION ESTIMATE TOTAL $420,680
SILT FENCE 1 $5,000 $5,000
SEED RESTORATION AND
PLANTING
1 $50,000 $50,000
SITE AMENITIES 1 $25,000 $25,000
GATEWAY MONUMENT 1 $50,000 $50,000
EARTHWORK 1 $15,000 $15,000
4" THICK STANDARD
CONCRETE
2000 $15 $30,000
REMOVE AMENITIES 1 $6,000.00 $6,000
WATER FEATURE 1 $125,000 $125,000
1 $5,000 $5,000
REMOVE CONCRETE 390 $12 $4,680
SITE LANDSCAPING 1 $50,000$50,000
Opinion of Probable Cost
Wargo Court Park
Description Estimated
Quantity
Estimated Unit
Price
Estimated Total
CostMOBILIZATION1$15,000 $15,000
REMOVE AND GRUB
TREES/STUMPS
58
Item 5.
Item No.Unit
1 LS
2 SF
3 LS
4 LS
5 LS
6 LS
Opinion of Probable Cost
Edgemoor Park
Description Estimated
Quantity
Estimated Unit
Price
Estimated Total
Cost
$6,0004" THICK STANDARD
CONCRETE WALK
400 $15
REMOVE AMENITIES 1 $1,500 $1,500
SITE AMENITIES 1 $10,000 $10,000
PLAY AREA 1 $125,000 $125,000
EROSION CONTROL 2 $1,000 $2,000
SEED RESTORATION AND
PLANTING
1 $5,000 $5,000
Contingency (10%)$14,950
PROJECT TOTAL $164,450
SUBTOTAL $149,500
CONSTRUCTION ESTIMATE TOTAL $149,500
59
Item 5.
Item No.Unit
1 LS
2 LS
3 SF
4 LS
5 LS
6 LS
7 LS
8 SF
9 SY
10 EA
11 LS
12 LS
13 LSSEED RESTORATION
AND EROSION
CONTROL BLANKET
1 $10,000 $10,000
PROJECT TOTAL $600,000
SUBTOTAL $544,150
CONTINGENCY (10%)$54,415
CONSTRUCTION ESTIMATE TOTAL $598,565
INCLUSIVE PLAY AREA 1 $145,000 $145,000
PLANTINGS 1 $5,000 $5,000
BITUMINOUS TRAIL
W/AGGREGATE BASE
1100 $30 $33,000
TENNIS COURTS,
FENCING, NETS,
SURFACING
2 $125,000 $250,000
EARTHWORK / SOIL
CORRECTIONS
1 $45,000 $45,000
4" THICK STANDARD
CONCRETE
250 $15 $3,750
REMOVE AMENITIES 1 $5,000 $5,000
ELECTRICAL
IMPROVEMENTS
1 $5,000 $5,000
REMOVE CONCRETE 200 $12 $2,400
REMOVE TENNIS
COURT
1 $15,000 $15,000
MOBILIZATION 1 $20,000 $20,000
REMOVE AND GRUB
TREES/STUMPS
1 $5,000 $5,000
Opinion of Probable Cost
Sullivan Lake Park
Description Estimated
Quantity
Estimated Unit
Price
Estimated Total
Cost
60
Item 5.
ITEM: Centerpointe Franchise Agreement
DEPARTMENT: Administration BY/DATE: Kevin Hansen / June 1, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
_Healthy and Safe Community
X Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
X Thriving and Vibrant Destination Community
_Strong Infrastructure and Public Services
_ Sustainable
BACKGROUND:
City staff and representatives from CenterPoint Energy have been discussing and reviewing updating our
existing gas franchise agreement. The current gas franchise agreement with CenterPoint Energy expires in
2023. The renewal of a new franchise agreement grants CenterPoint Energy the authority to import, distribute
and sell gas for public and private use within the City’s borders. The franchise agreement has been reviewed
by the City Attorney and City staff and is recommended for approval. Approval of the proposed franchise
agreement is in ordinance format and requires two readings at regular City Council meetings, becoming
effective 30 days after the second reading.
SUMMARY OF CURRENT STATUS:
The City of Columbia Heights gas franchise agreement with CenterPoint Energy expires this year. Public Works
has developed a new franchise agreement for the City Council’s review. The new ordinance is based on a
model ordinance created by the League of Minnesota Cities (LMC). The model ordinance was developed to
assist local governments in creating a uniform agreement for natural gas service. I would highlight the
following specifics of the ordinance before the council:
Provides additional definitions of terms and entities used in the agreement.
Provides for a twenty (20) year agreement.
This agreement is consistent with the permit and restoration standards that the gas company must
follow in the City’s existing Right-of-Way Ordinance and Minnesota Rule 7819.
Provides for proper notice of proposed public improvements by the City to CenterPoint.
An indemnity clause has also been included to protect the City from potential problems that may arise
due to construction, maintenance, operation, repair, inspection or removal of gas service lines within
the City of Columbia Heights.
The proposed ordinance preserves the right of the City to implement a franchise fee that can be
enacted over the life of the contract. The proposed ordinance does not enact the franchise fee at this
time.
The City Attorney and City staff have also reviewed the proposed ordinance and those comments are
CITY COUNCIL WORK SESSION MEETING
AGENDA SECTION WORK SESSION ITEM
MEETING DATE JUNE 5, 2023
61
Item 6.
City of Columbia Heights - Council Letter Page 2
incorporated into this document.
STAFF RECOMMENDATION:
Review / discussion of Centerpoint Franchise Agreement - Renewal
ATTACHMENT(S):
CenterPoint Energy Franchise Agreement
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CenterPoint Energy
Gas Franchise Ordinance
ORDINANCE NO. ______
CITY OF ______________, ______________ COUNTY, MINNESOTA
AN ORDINANCE GRANTING CENTERPOINT ENERGY RESOURCES CORP. d/b/a
CENTERPOINT ENERGY MINNESOTA GAS (“CENTERPOINT ENERGY”), ITS
SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT,
OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT FOR THE
TRANSPORTATION, DISTRIBUTION, MANUFACTURE AND SALE OF GAS ENERGY
FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC WAYS AND GROUNDS
OF THE CITY OF ______________, ______________ COUNTY, MINNESOTA, FOR SUCH
PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF
THE CITY COUNCIL OF THE CITY OF ______________, ______________ COUNTY,
MINNESOTA, ORDAINS:
SECTION 1. DEFINITIONS
For purposes of this Ordinance, the following capitalized terms listed in alphabetical order shall have
the following meanings:
City. The City of ______________, County of ______________, State of Minnesota.
City Utility System. Facilities used for providing public utility service owned or operated by
City or agency thereof, including sewer, storm sewer, water service, street lighting and traffic signals,
but excluding facilities for providing heating, lighting, or other forms of energy.
Commission. The Minnesota Public Utilities Commission, or any successor agency or
agencies, including an agency of the federal government, which preempts all or part of the authority
to regulate gas retail rates now vested in the Minnesota Public Utilities Commission.
Company. CenterPoint Energy Resources Corp. d/b/a CenterPoint Energy Minnesota Gas
its successors and assigns including all successors or assigns that own or operate any part or parts of
the Gas Facilities subject to this Franchise.
Gas Energy. Gas Energy includes both retail and wholesale natural, manufactured or mixed
gas.
Gas Facilities. Gas transmission and distribution pipes, lines, ducts, fixtures and all necessary
equipment and appurtenances owned or operated by the Company for the purpose of providing Gas
Energy for retail or wholesale use.
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Notice. A writing served by any party or parties on any other party or parties. Notice to
Company shall be mailed to CenterPoint Energy, Minnesota Division Vice President, 505 Nicollet
Mall, Minneapolis, Minnesota, 55402. Notice to the City shall be mailed to
________________________________________________________. Any party may change its
respective address for the purpose of this Ordinance by written Notice to the other parties.
Ordinance. This gas franchise ordinance, also referred to as the Franchise.
Public Way. Any highway, street, alley or other public right-of-way within the City.
Public Ground. Land owned or otherwise controlled by the City for utility easements, park,
trail, walkway, open space or other public property, which is held for use in common by the public or
for public benefit.
SECTION 2. ADOPTION OF FRANCHISE
2.1 Grant of Franchise. City hereby grants Company, for a period of _____ (________)
years from the date this Ordinance is passed and approved by the City, the right to import,
manufacture, distribute and sell Gas Energy for public and private use within and through the limits
of the City as its boundaries now exist or as they may be extended in the future and also the right to
transport Gas Energy through the limits of the City for use outside of the City limits. For these
purposes, Company may construct, operate, repair and maintain Gas Facilities in, on, over, under and
across the Public Ways and Public Grounds, subject to the provisions of this Ordinance. Company
may do all reasonable things necessary or customary to accomplish these purposes, subject, however,
to such reasonable regulations as may be imposed by the City pursuant to a public right-of-way
ordinance or permit requirements adopted consistent with state law.
2.2 Effective Date; Written Acceptance. This Franchise shall be in force and effect
from and after the passage of this Ordinance and publication as required by law and its acceptance in
writing by Company.
2.3. Service and Gas Rates. The terms and conditions of service and the rates to be
charged by Company for Gas Energy in City are subject to the exclusive jurisdiction of the
Commission.
2.4. Publication Expense. Company shall pay the expense of publication of this
Ordinance.
2.5. Dispute Resolution. If either party asserts that the other party is in default in the
performance of any obligation hereunder, the complaining party shall notify the other party of the
default and the desired remedy. The notification shall be written. Representatives of the parties must
promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute is not
resolved within thirty (30) days of the written Notice, the parties may jointly select a mediator to
facilitate further discussion. The parties will equally share the fees and expenses of this mediator. If
a mediator is not used or if the parties are unable to resolve the dispute within thirty (30) days after
first meeting with the selected mediator, either party may commence an action in District Court to
interpret and enforce this Franchise or for such other relief as may be permitted by law or equity.
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2.6. Continuation of Franchise. If the City and the Company are unable to agree on the
terms of a new franchise by the time this Franchise expires, this Franchise will remain in effect until
a new franchise is agreed upon, or until ninety (90) days after the City or the Company serves written
Notice to the other party of its intention to allow Franchise to expire.
SECTION 3. LOCATION, OTHER REGULATIONS
3.1. Location of Facilities. Gas Facilities shall be located, constructed, and maintained
so as not to interfere with the safety and convenience of ordinary travel along and over Public Ways
and so as not to disrupt normal operation of any City Utility System. Gas Facilities may be located
on Public Grounds in a location to be mutually agreed by the City and the Company. The location
and relocation of Gas Facilities shall be subject to reasonable regulations of the City consistent with
authority granted the City to manage its Public Ways and Public Grounds under state law, to the extent
not inconsistent with a specific term of this Franchise.
3.2. Street Openings. Company shall not open or disturb the surface of any Public Way
or Public Ground for any purpose without first having obtained a permit from the City, if required by
a separate ordinance, for which the City may impose a reasonable fee, unless the City is receiving a
franchise fee pursuant to this Ordinance, in which case all permit fees will be waived. Permit
conditions imposed on Company shall not be more burdensome than those imposed on other public
right-of-way users for similar facilities or work. Company may, however, open and disturb the
surface of any Public Way or Public Ground without a permit if (i) an emergency exists requiring the
immediate repair of Gas Facilities and (ii) Company gives telephone, email or similar Notice to the
City before commencement of the emergency repair, if reasonably possible. Within two (2) business
days after commencing the repair, Company shall apply for any required permits and pay any required
fees.
3.3. Restoration. After undertaking any work requiring the opening of any Public Way
or Public Ground, the Company shall restore the Public Ways or Public Grounds in accordance with
Minnesota Rules, 7819.1100. Company shall restore the Public Ground to as good a condition as
formerly existed, and shall maintain the surface in good condition for six (6) months thereafter. All
work shall be completed as promptly as weather permits, and if Company shall not promptly perform
and complete the work, remove all dirt, rubbish, equipment and material, and put the Public Ground
in the said condition, the City shall have, after demand to Company to cure and the passage of a
reasonable period of time following the demand, but not to exceed five (5) days, the right to make the
restoration of the Public Ways or Public Grounds at the expense of Company. Company shall pay to
the City the cost of such work done for or performed by the City. The Company shall not be required
to post a construction performance bond.
3.4. Avoid Damage to Gas Facilities. The Company must take reasonable measures to
prevent the Gas Facilities from causing damage to persons or property. The Company must take
reasonable measures to protect the Gas Facilities from damage that could be inflicted on the Gas
Facilities by persons, property or the elements. Per Minnesota Statute § 216D.05, the City must take
protective measures when it performs work near the Gas Facilities.
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3.5. Notice of Improvements to Streets. The City will give Company reasonable written
Notice of plans for improvements to Public Ways and Public Grounds where the City has reason to
believe that Gas Facilities may affect or be affected by the improvement. The Notice will contain:
(i) the nature and character of the improvements, (ii) the Public Ways or Public Grounds upon which
the improvements are to be made, (iii) the extent of the improvements, (iv) the time when the City
will start the work, and (v) if more than one Public Way or Public Grounds is involved, the order in
which the work is to proceed. The Notice will be given to Company a sufficient length of time,
considering seasonal working conditions, in advance of the actual commencement of the work to
permit Company to make any additions, alterations or repairs to its Gas Facilities Company deems
necessary.
3.6 Mapping Information. If requested by City, Company must promptly provide
complete and accurate mapping information for any of its Gas Facilities in accordance with the
requirements of Minnesota Rules 7819.4000 and 7819.4100.
3.7. Emergency Response. As emergency first responders, when a public safety concern
exists both the City and Company shall respond to gas emergencies within the City without additional
direct fee or expense to either City or Company.
SECTION 4. RELOCATIONS
4.1. Relocation in Public Ways. The Company and City shall comply with the provisions
of Minnesota Rules 7819.3100 with respect to requests for the Company to relocate Gas Facilities
located in Public Ways.
4.2 Relocation in Public Grounds. City may require Company at Company’s expense
to relocate or remove its Gas Facilities from Public Grounds upon a finding by City that the Gas
Facilities have become or will become a substantial impairment to the existing or proposed public use
of the Public Grounds. Nothing in this Section 4.2 shall be construed so as to invalidate or impair any
existing company easements in Public Grounds. If Company is required to relocate from an existing
easement, City shall provide an equivalent easement for the relocated facilities.
4.3. Projects with Federal Funding. Relocation, removal or rearrangement of any
Company Gas Facilities made necessary because of the extension into or through City of a federally
aided highway project shall be governed by the provisions of Minnesota Statutes §§ 161.45 and
161.46.
SECTION 5. INDEMNIFICATION
5.1. Indemnity of City. Company shall indemnify and hold the City harmless from any
and all liability, on account of injury to persons or damage to property occasioned by the construction,
maintenance, repair, inspection, the issuance of permits or the operation of the Gas Facilities located
in the Public Ways and Public Grounds. The City shall not be indemnified for losses or claims
occasioned through its own negligence or otherwise wrongful act or omission except for losses or
claims arising out of or alleging the City's negligence as to the issuance of permits for, or inspection
of, Company's plans or work.
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5.2. Defense of City. In the event a suit is brought against the City under circumstances
where this agreement to indemnify applies, Company at its sole cost and expense shall defend the
City in such suit if written Notice thereof is promptly given to Company within a period wherein
Company is not prejudiced by lack of such Notice. If Company is required to indemnify and defend,
it will thereafter have control of such litigation, but Company may not settle such litigation without
the consent of the City, which consent shall not be unreasonably withheld. This section is not, as to
third parties, a waiver of any defense or immunity otherwise available to the City. The Company, in
defending any action on behalf of the City, shall be entitled to assert in any action every defense or
immunity that the City could assert in its own behalf. This Franchise agreement shall not be
interpreted to constitute a waiver by the City of any of its defenses of immunity or limitations on
liability under Minnesota Statutes, Chapter 466.
SECTION 6. VACATION OF PUBLIC WAYS AND PUBLIC GROUNDS
The City shall give Company at least two weeks prior written Notice of a proposed vacation
of a Public Ways or Public Grounds. The City and the Company shall comply with Minnesota Rules
7819.3100 and 7819.3200 with respect to any request for vacation.
SECTION 7. CHANGE IN FORM OF GOVERNMENT
Any change in the form of government of the City shall not affect the validity of this
Ordinance. Any governmental unit succeeding the City shall, without the consent of Company,
succeed to all of the rights and obligations of the City provided in this Ordinance.
SECTION 8. FRANCHISE FEE
8.1. Form. During the term of the franchise hereby granted, the City may charge the
Company a franchise fee. The Company will administer the collection and payment of franchise fees
to City in lieu of permit fees or other fees that may otherwise be imposed on the Company in relation
to its operations as a public utility in the City. The franchise fee will be collected on a flat fee basis,
or by some other method that is mutually acceptable to both City and Company for each retail
customer account within the corporate limits of the City. The amount of the fee collected may differ
for each customer class. The City will use a formula that provides a stable and predictable amount of
fees, without placing the Company at a competitive disadvantage. Such fee shall not exceed any
amount that the Company may legally charge to its customers prior to payment to the City and be
consistent with the Minnesota Public Utility Commission’s March 23, 2011, Order establishing
franchise fee filing requirements in Docket No. E,G999/CI-09-970. If the Company claims that the
City required fee formula is discriminatory or otherwise places the Company at a competitive
disadvantage, the Company will provide a formula that will produce a substantially similar fee amount
to the City. If the City and Company are unable to agree, the disagreement shall be subject to the
Dispute Resolution provisions of this Ordinance.
8.2. Separate Ordinance. The franchise fee shall be imposed by separate ordinance duly
adopted by the City Council. The effective date of the franchise fee ordinance shall be no less than
ninety (90) days after written Notice enclosing a copy of the duly adopted and approved ordinance
has been served upon the Company by Certified mail. The Company is not required to collect a
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franchise fee if the terms of the fee agreement are inconsistent with this franchise or state law,
provided the Company notifies the City Council of the same within the ninety (90) day period.
8.3. Condition of Fee. The separate ordinance imposing the fee shall not be effective
against the Company unless it lawfully imposes a fee of the same or substantially similar amount on
the sale of energy within the City by any other energy supplier, provided that, as to such supplier, the
City has the authority or contractual right to require a franchise fee or similar fee through an agreed-
upon franchise.
8.4. Collection of Fee. The franchise fee shall be payable not less than quarterly during
complete billing months of the period for which payment is to be made. The franchise fee formula
may be changed from time to time, however, the change shall meet the same Notice and acceptance
requirements and the fee may not be changed more often than annually. Such fee shall not exceed
any amount that the Company may legally charge to its customers prior to payment to the City and
be consistent with Minnesota Public Utility Commission’s March 23, 2011, Order establishing
franchise fee filing requirements in Docket No. E,G999/CI-09-970. Such fee is subject to
subsequent reductions to account for uncollectibles and customer refunds incurred by the Company.
The Company shall not be responsible to pay City fees that Company is unable to collect under
Commission rules or order. Company agrees to make available for inspection by City at reasonable
times all records necessary to audit Company’s determination of the franchise fee payments.
8.5. Continuation of Franchise Fee. If this franchise expires and the City and the
Company are unable to agree upon terms of a new franchise, the franchise fee, if any being imposed
by the City at the time this franchise expires, will remain in effect until a new franchise is agreed
upon. However, the franchise fee will not remain in effect for more than one (1) year after the
franchise expires as stated in Section 2.6 of this Franchise. If for any reason the franchise terminates,
the franchise fee will terminate at the same time.
SECTION 9. ABANDONED FACILITIES
The Company shall comply with Minnesota Rules, Part 7819.3300, as it may be amended
from time to time with respect to abandoned facilities in Public Ways. The Company shall
maintain records describing the exact location of all abandoned and retired Gas Facilities within
the Public Ways and Public Grounds, produce such records at the City’s request and comply with
the location requirements of Minnesota Statutes § 216D.04 with respect to all Gas Facilities located
in Public Ways and Public Grounds.
SECTION 10. PROVISIONS OF ORDINANCE
10.1. Severability. Every section, provision or part of this Ordinance is declared separate
from every other section, provision or part; and if any section, provision or part shall be held
invalid, it shall not affect any other section, provision or part. Where a provision of any other City
ordinance is inconsistent with the provisions of this Ordinance, the provisions of this Ordinance
shall prevail.
10.2. Limitation on Applicability. This Ordinance constitutes a franchise agreement
between City and Company as the only parties. No provisions herein shall in any way inure to the
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benefit of any third person (including the public at large) so as to constitute any such person as a
third-party beneficiary of this Ordinance or of any one or more of the terms hereof, or otherwise
give rise to any cause of action in any person not a party hereto.
SECTION 11. AMENDMENT PROCEDURE
Either party may propose at any time that this Franchise Ordinance be amended. Franchise
Ordinance may be amended at any time by the City passing a subsequent ordinance declaring the
provisions of the amendment, which amendatory ordinance shall become effective upon the filing of
Company’s written consent thereto with the City Clerk within ninety (90) days after the effective date
of the amendatory ordinance.
Passed and approved: ______________, 20___
_________________________________________
Mayor of the City of ______________, Minnesota
Attest:
City Clerk, ______________, Minnesota
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Item 6.
ITEM: Council Salary Adjustment
DEPARTMENT: Administration BY/DATE: Kevin Hansen / June 1, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
_Healthy and Safe Community
X Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
_Thriving and Vibrant Destination Community
_Strong Infrastructure and Public Services
X Sustainable
BACKGROUND:
At the last two Council Work Session meetings, the Council discussed Mayor and Council member salaries and
the process for adjusting their salaries. Chapter 2 of the City Charter, Section 13 states: “The mayor and
council members shall by ordinance fix their own salaries in such amount as they deem reasonable. No change
in salary shall take effect until after the next succeeding municipal election.”
The current mayor and council annual salaries are $13,800 and $7,800, respectively. Ordinance 1545 changed
the mayor’s salary, but left council member’s salary’s unchanged in 2008. A basis for consideration would be
to apply COLA’s provided to City staff in 2023 (2.5%) and 2024 (3.25%) would result in new salaries of $14,605
and $8,255 for the mayor and council. This salary is right at the average of Metro mayor’s salaries ($14,609)
presented at the April work session, but below the average council member salary of $10,767.
STAFF RECOMMENDATION:
Establish the Mayor’s annual salary of $___________ and the Council salary of $________. Staff will prepare
the ordinance for first reading at the June 12 regular meeting.
CITY COUNCIL WORK SESSION MEETING
AGENDA SECTION WORK SESSION ITEM
MEETING DATE JUNE 5, 2023
70
Item 7.
ITEM: Narcan
DEPARTMENT: Administration BY/DATE: Kevin Hansen / June 1, 2023
CORE CITY STRATEGIES: (please indicate areas that apply by adding an “X” in front of the selected text below)
_Healthy and Safe Community
X Equitable, Diverse, Inclusive, and Friendly
_Trusted and Engaged Leadership
X Thriving and Vibrant Destination Community
_Strong Infrastructure and Public Services
_ Sustainable
BACKGROUND:
Both Council members Spriggs and Buesgens recently had questions regarding the use of Narcan at the Library and
possibly other City facilities. I reviewed how the City currently utilizes and deploys Narcan with The Fire Chief, Police
Chief and Assistant Fire Chief providing the following comments -
The Fire Department response is typically 3-4 minutes to get to a call anywhere in the City.
Narcotics are respiratory system depressants, slowing or stopping a person’s breathing.
Every fire apparatus is stocked with Narcan, and respiratory support equipment; oxygen, airways, bag-valve
masks, etc.
Based on their training - respiratory support is always their first priority and, if an overdose is suspected, Narcan
is administered in incremental doses (not all at once) to rouse the patient to the point where they can breathe
on their own.
Charlie indicated the reasoning behind incremental dosing is to allow additional staff to respond because 80-
90% of the individuals dosed with Narcan, wake up angry or violent. Having additional trained staff there is often
necessary for the safety of responders and the patient.
Patients receiving respiratory support are highly unlikely to die of the overdose, even if Narcan is not
administered or delayed.
Narcan has an expense and, like all medications, expires. Additionally, there is the expense of the staff-time for
the ordering, deploying, monitoring, and maintenance of the medication.
The Police do not carry Narcan in their vehicles. This is largely due to the response and administering that the Fire
Department does. (Note - 2023 legislative change pertaining to Police)
Due to several factors, including quick response of trained personnel who carry the medication and the logistics and
expense of the medication, I do not recommend keeping a supply of Narcan at the Library or other City Facilities.
CITY COUNCIL WORK SESSION MEETING
AGENDA SECTION WORK SESSION ITEM
MEETING DATE JUNE 5, 2023
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Item 8.