HomeMy WebLinkAbout02-21-2023 Special City Council Meeting Packet
SPECIAL CITY COUNCIL MEETING –
PUBLIC IMPROVEMENT HEARING
Mayor
Amáda Márquez Simula
Councilmembers
Connie Buesgens
Kt Jacobs
Rachel James
Justice Spriggs
City Manager
Kelli Bourgeois
City Hall—Council Chambers, 590 40th Ave NE
Tuesday, February 21, 2023
6:00 PM
AGENDA
ATTENDANCE INFORMATION FOR THE PUBLIC
Members of the public who wish to attend may do so in-person, by calling 1-312-626-6799 and
entering meeting ID 865 7771 5524 or by Zoom at https://us02web.zoom.us/j/86577715524. For
questions please call the Administration Department at 763-706-3610.
CALL TO ORDER/ROLL CALL
PUBLIC HEARINGS
1. PUBLIC IMPROVEMENT HEARING: 53RD AVENUE STATE AID STREET RECONSTRUCTION, TRAIL,
AND SIDEWALK
Presentation of Information on State Aid Street Reconstruction, Trail, and Sidewalk Project by
Staff
Questions and Comments on State Aid Street Reconstruction, Trail, and Sidewalk Project
Close the Public Hearing
MOTION: Move to close the public hearing of the 53rd Avenue State Aid Street Reconstruction,
Trail, and Sidewalk Project, Project 2305
Consideration of Resolution
MOTION: Move to waive the reading of Resolution 2023-12, there being ample copies available
for the public.
MOTION: Move to adopt Resolution 2023-12, being a resolution ordering improvements and
preparation of plans for 53rd Avenue State Aid Street Reconstruction, Trail, and Sidewalk, City
Project 2305.
ADJOURNMENT
Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is
made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements.
1
CITY COUNCIL MEETING
AGENDA SECTION IMPROVEMENT HEARING
MEETING DATE FEBRUARY 21, 2023; 6:00 PM
ITEM: Public Hearing: Improvements for 2023 Street Rehabilitation – 53rd Avenue Street
Reconstruction, Sidewalk, and Multiuse Trail, Project 2305
DEPARTMENT: Public Works BY/DATE: Kevin Hansen, Sulmaan Khan /
February 3, 2023
CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below)
_Safe Community _Diverse, Welcoming “Small-Town” Feel
_Economic Strength _Excellent Housing/Neighborhoods
_Equity and Affordability X_Strong Infrastructure/Public Services
_Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population
BACKGROUND: The City Council accepted the Feasibility Report and ordered an Improvement Hearing for
February 21, 2023 at their meeting of November 14, 2022.
An informational meeting with property owners is scheduled for February 15, 2023. Information about the
City’s Street Rehabilitation Program will be provided at the informational meeting. The information will
describe the evaluation of pavement condition, types of construction, and proposed 2023 construction
locations.
ANALYSIS/CONCLUSIONS: Distributed at the November 14, 2022 regular City Council meeting was the
Feasibility Report that details the scope of work and estimated costs for 53rd Avenue street reconstruction.
The report details the key project issues and proposed improvements.
The report recommendations for Street Rehabilitation Program are summarized below:
Rehabilitation Strategies:
Staff utilizes three methods in evaluating the condition of the street and then determining the
appropriate treatment. The following is a listing of streets with the recommended treatment:
STATE AID STREET FULL RECONSTRUCTION – P.I.R. 2023-SA-03-001
1. 53rd Avenue, University Avenue to Sullivan Lake Park
Utilities Replacement:
Utilities have been reviewed. Staff utilized structure inspections, in-line televising, history of water
main breaks, age of water main and services, leakage testing (independent testing), and previous
engineering reports in determining utility replacements. A water main replacement on 53rd Avenue
between 5th Street and 6th Street will be included as part of the street reconstruction project. The curb
and gutter on the south side of 53rd Avenue will be removed and replaced 10 feet to the north which
will require some storm sewer modifications. No other major sanitary sewer replacement is proposed.
2
Item 1.
City of Columbia Heights - Council Letter Page 2
Roadway construction will include other minor modifications to existing water main, sanitary and
storm sewer utility surface structures in order to meet proposed finish grades.
Financing:
Street Rehabilitation
The estimated project costs are as follows:
1. 53rd Avenue full street reconstruction $1,660,190.00
2. Utilities $ *
Project funding is proposed as follows:
o 53rd Avenue Assessments $121,377.14
o Infrastructure Fund (Construction) $997,931.57
o Infrastructure Fund (Engineering and Admin) $110,881.29
o LRIP Funds $400,000.00
o State Aid Funds $30,000.00
Proposed utility funding is proposed as follows:
o Sanitary Sewer Fund: $ *
o Storm Sewer Fund $ *
o Water Fund: $ *
* Costs and associated funding for utility work will be determined during the final design.
Active Past Assessments:
The information provided below lists assessment areas for previous street rehabilitation projects.
2021 Zone 4B and 5 Street Rehabilitation Project: Partial Street Reconstruction
Assessment term: 10 years
Property owners on 4th Street between 52nd Avenue and 53rd Avenue were assessed a residential street
assessment for a partial street reconstruction for a 10-year term. Due to a delay in the assessment, the
10-year term began in 2023 and will last until 2032.
Property owners on 5th Street between 52nd Avenue and 53rd Avenue were assessed a residential street
assessment for a partial street reconstruction for a 10-year term beginning in 2021 which will last until
2031.
Resident Comments:
The informational meeting is scheduled for February 15, 2023. The meeting agenda, attendance list and
comments from property owners concerning the proposed construction and assessments will be provided to
the Mayor and City Council in a separate memo.
3
Item 1.
City of Columbia Heights - Council Letter Page 3
Residential Assessment Rates:
The proposed street assessments for residential properties are shown below:
Type of Proposed Residential Assessment
Street Rehabilitation Street Avenue
53rd Avenue, University Avenue to Sullivan Lake Park Full Reconstruction $3,937.62 $1,312.54
Type of Proposed Commercial Assessment
Street Rehabilitation Street Avenue
53rd Avenue, University Avenue to Sullivan Lake Park Full Reconstruction $7,875.24 $2,625.08
RECOMMENDED MOTION(S):
MOTION: Move to waive the reading of Resolution 2023-13, there being ample copies available for the
public.
MOTION: Move to adopt Resolution 2023-13, being a resolution ordering improvements and preparation of
plans for 53rd Avenue Street Reconstruction, Sidewalk, and Multiuse Trail, City Project 2305.
ATTACHMENT(S): Resolution 2023-13
Assessment Rates
Maps
Public Improvement Hearing Notice
4
Item 1.
RESOLUTION NO. 2023-12
A resolution of the City Council for the City of Columbia Heights, Minnesota,
Whereas, Resolution 2022-104 of the Columbia Heights City Council adopted the 14th day of November, 2022
fixed a date for a Council hearing on the proposed improvement on 53rd Avenue NE from University Avenue to
Sullivan Lake Park, and
Whereas, ten days’ mailed notice and two published notices of the hearing a week apart were given, and the
hearing was held thereon the 21st day of February, 2023, at which time all persons desiring to be heard were
given an opportunity to be heard thereon, and
Whereas, the Council determines to proceed with this local improvement, a portion of the cost being defrayed
by special assessments under Minnesota Statute 429 and City Charter provisions,
2305 STATE AID STREET RECONSTRUCTION
53rd Avenue NE, University Avenue to Sullivan Lake Park
Work includes required utility adjustments, roughly 330 feet of water main replacement, roadway pavement
and base reclamation, new bituminous surfacing, new multiuse trail, new sidewalk, new pedestrian ramps
adjacent to sidewalk and trail crossings, turf restoration, miscellaneous construction items, and
appurtenances.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. Such improvement is necessary, cost-effective and feasible as detailed in the Feasibility Report.
2. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 14th day of
November, 2022.
3. These improvements shall also be known as Project No. 2305, P.I.R. 2023-SA-03-001.
4. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The
engineer shall prepare plans and specifications for the making of such improvement.
ORDER OF COUNCIL
Passed this 21st day of February, 2023
Offered by:
Seconded by:
Roll Call:
Amáda Márquez Simula, Mayor
Attest:
Sara Ion, City Clerk/Council Secretary
5
Item 1.
53RD AVENUE NE UNIVERSITY AVENUE TO CENTRAL AVENUE
ESTIMATED COSTS:
CONSTRUCTION $495,639.00
ENGINEERING AND ADMINISTRATION $49,563.90
TOTAL PROJECT COST $545,202.90
ASSESSMENT:
0 PARCELS AT C, I, MF STREET RATE
9.4 PARCELS AT C, I, MF AVENUE RATE
(COMMERCIAL, INDUSTRIAL, MULTI-FAMILY)
0 PARCELS AT RESIDENTIAL STREET RATE
73.675 PARCELS AT RESIDENTIAL AVENUE RATE
ASSESSMENT RATE:
$545,202.90
27.692
ESTIMATED COST SHARING:
TOTAL PROJECT COST $545,202.90
CITY SHARE -$423,825.76
ASSESSED COST $121,377.14
PROPOSED ASSESSMENT RATES:
C, I, MF $0.00
STREET 0.00
C, I, MF $24,675.75
AVENUE 9.40
RESIDENTIAL $0.00
STREET 0.00
RESIDENTIAL $96,701.38
AVENUE 73.675
M.S.A.S. SUBSIDY ASSESSMENT RATESCONVENTIONAL RATE
2023 STREET REHABILITATION PROJECTS
FULL RECONSTRUCTION
P.I.R. 2023-SA-03-001 - COLUMBIA HEIGHTS PROJECT 2305
$19,688.10 / PARCEL=
$19,688.10 / PARCEL -$11,812.86 / PARCEL $7,875.24 / PARCEL
/ PARCEL
$6,562.70 / PARCEL -$3,937.62 / PARCEL $2,625.08
/ PARCEL
=
=
=
= $3,281.35 / PARCEL -$1,968.81 / PARCEL $1,312.54
/ PARCEL
$9,844.05 / PARCEL -$5,906.43 / PARCEL $3,937.62
2/14/2023 2305 Full Recon Assess Hrg Display
6
Item 1.
800
721
5100UNITS:1-33&101-151
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5TH
4TH
6TH
AVE50TH
STSTSTSTST
AVE53RD
ST
ST ST
AVE
AVE
51ST
52ND
50 1/2 AVE
JEFFERSON
49 1/2 AVE
MONROE
MADISON
7TH
UNIVERSITY AVE
SULL
I
VAN
DR
WASHINGTON
S U LLIVANLN
SULLIVAN W AY
SULLIVAN DR
PARKSIDE LN
®CITY OF COLUMBIA HEIGHTSGIS / ENGINEERING DEPT
Map Date: Map Author:January 2023S. Khan
LEGEND
City ofColumbia Heights
53RD AVENUE - FULL RECONSTRUCTIONUniversity Avenue to Sullivan Lake Park
PROPOSED 2023STREET RECONSTRUCTION
Residential Street Assessment
Residential Avenue Assessment
Multi-Family, Commercial,Industrial Street Assessment
Multi-Family, Commercial,Industrial Avenue Assessment
ASSESSMENT RATES
7
Item 1.
5TH
4TH
AVE
6TH
AVE50TH
ST
STSTSTSTST
AVE53RD
ST
ST
ST
AVE
AVE
51ST
52ND
50 1/2 AVE
JEFFERSON
49 1/2 AVE
JACKSON
MONROE
MADISON
7TH
UNIVERSITY AVE
SULLIVAN
DR
WASHINGTON
S U LLIVANLN
SULLIVAN WAY
SULLIVAN DR
ST
4TH
ST
5TH
49T H
ST
WASHINGTON
JEFFERSON
ST
PARKSIDE LN
6TH
ST
®CITY OF COLUMBIA HEIGHTSGIS / ENGINEERING DEPT
Map Date: Map Author:Jan uary 2023S. Khan
MSA STREETRECONSTRUCT ION
City ofColumbia Heights
Municipal State Aid Street Reconstruction
53rd Avenue NEUniversity Avenue toSullivan L ake Park
PROPOSED 2023CONSTRUCTION
Full StreetReconstructionwith MultiuseTrail (CH) andSidewalk(Fridley)
8
Item 1.
9
Item 1.
1
CITY OF COLUMBIA HEIGHTS
NOTICE FOR PUBLIC IMPROVEMENT HEARING
Notice is hereby given that the City Council of Columbia Heights has determined the following Public Improvement
Hearing be held on Tuesday, February 21, 2023, at 6:00 p.m. in the City Council Chambers, 590 40th Avenue NE, to
consider:
2023 STREET REHABILITATION PROGRAM
CITY PROJECTS 2007 & 2305
ATTENDANCE INFORMATION FOR THE PUBLIC
Members of the public who wish to attend may do so in-person, or by calling 1-312-626-6799 and entering
meeting ID 865 7771 5524 or by Zoom at https://us02web.zoom.us/j/86577715524. For questions, please
call the Administration Department at 763-706-3610.
FULL STREET RECONSTRUCTION
P.I.R. 2023-SA-03-001
The width of the street will be reduced from 40 feet wide to 30 feet. Work includes required utility
replacements/repairs, removal of curb and gutter on the south side of the roadway and construction of new curb and
gutter 10 feet to the north of existing, new 10 foot wide bituminous trail on the south side of the roadway, new ADA
compliant pedestrian ramps and crossings, new 6 foot wide concrete sidewalk on north side of roadway, full depth
reclamation of the existing street surface and underlying base, subgrade excavation as needed, placement of reclaimed
base, new bituminous surfacing, turf restoration, miscellaneous construction items, and appurtenances in the following
generally described area:
53rd Avenue NE University Ave to Medtronic
Estimated Cost of Improvements (not including utilities): $545,202.90
Estimated Assessments for above improvements: $121,377.14
Parcels Proposed to be Assessed or Impacted:
26-30-24-12-0007
26-30-24-12-0008
26-30-24-12-0009
26-30-24-12-0010
26-30-24-12-0011
26-30-24-12-0012
26-30-24-12-0013
26-30-24-12-0029
26-30-24-12-0030
26-30-24-12-0031
26-30-24-12-0032
26-30-24-12-0033
26-30-24-12-0034
26-30-24-12-0035
26-30-24-12-0036
26-30-24-12-0066
26-30-24-12-0073
26-30-24-12-0074
26-30-24-12-0075
26-30-24-12-0076
26-30-24-12-0077
26-30-24-12-0078
26-30-24-12-0079
26-30-24-12-0080
26-30-24-12-0081
26-30-24-12-0082
26-30-24-12-0083
26-30-24-12-0084
26-30-24-12-0085
26-30-24-12-0086
26-30-24-12-0087
26-30-24-12-0088
26-30-24-12-0089
26-30-24-12-0090
26-30-24-12-0091
26-30-24-12-0092
26-30-24-12-0093
26-30-24-12-0094
26-30-24-12-0095
26-30-24-12-0096
26-30-24-12-0097
26-30-24-12-0098
26-30-24-12-0099
26-30-24-12-0100
26-30-24-12-0101
26-30-24-12-0102
26-30-24-12-0103
26-30-24-12-0104
26-30-24-12-0105
26-30-24-12-0106
26-30-24-12-0107
26-30-24-12-0108
26-30-24-12-0109
26-30-24-12-0110
26-30-24-12-0111
26-30-24-12-0112
26-30-24-12-0113
26-30-24-12-0114
26-30-24-12-0115
26-30-24-12-0116
26-30-24-12-0117
26-30-24-12-0118
26-30-24-12-0119
26-30-24-12-0120
26-30-24-12-0121
26-30-24-12-0122
26-30-24-12-0123
26-30-24-12-0124
26-30-24-12-0125
26-30-24-12-0126
26-30-24-12-0127
26-30-24-12-0128
26-30-24-12-0129
26-30-24-12-0130
26-30-24-12-0131
26-30-24-12-0132
10
Item 1.
2
26-30-24-12-0133
26-30-24-12-0134
26-30-24-12-0135
26-30-24-12-0136
26-30-24-12-0137
26-30-24-21-0001
26-30-24-21-0002
26-30-24-21-0003
26-30-24-21-0004
26-30-24-21-0005
26-30-24-21-0006
26-30-24-21-0026
26-30-24-21-0027
26-30-24-21-0028
26-30-24-21-0029
26-30-24-21-0030
26-30-24-21-0031
26-30-24-21-0032
26-30-24-21-0033
26-30-24-21-0034
26-30-24-21-0035
26-30-24-21-0036
26-30-24-21-0037
26-30-24-21-0038
26-30-24-21-0050
26-30-24-21-0051
26-30-24-21-0052
26-30-24-21-0053
26-30-24-21-0054
26-30-24-21-0055
26-30-24-21-0056
26-30-24-21-0057
26-30-24-21-0058
26-30-24-21-0059
26-30-24-21-0071
26-30-24-21-0072
26-30-24-21-0073
26-30-24-21-0074
26-30-24-21-0075
26-30-24-21-0076
26-30-24-21-0077
26-30-24-21-0078
26-30-24-21-0079
26-30-24-21-0080
26-30-24-21-0081
26-30-24-21-0082
26-30-24-21-0083
26-30-24-21-0094
26-30-24-21-0095
26-30-24-21-0096
FULL STREET RECONSTRUCTION
P.I.R. 2023-SA-03-002
Work includes required utility replacements/repairs, new center concrete medians, construction of a new turnabout,
mill and overlay of bituminous pavement, turf restoration, miscellaneous construction items, and appurtenances in the
following generally described area:
53rd Avenue NE Medtronic to Central Ave
Estimated Cost of Improvements (not including utilities): $683,047.20
Estimated Assessments for above improvements: $273,214.85
Parcels Proposed to be Assessed or Impacted:
26-30-24-11-0011
26-30-24-11-0012
26-30-24-11-0020
26-30-24-11-0070
26-30-24-11-0071
Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The
improvements are to be specially assessed on an area, or frontage basis, or combination thereof against abutting and
non-abutting properties and tributary to said improvements, or served by said improvements. The parcels and areas, as
specially described herein, are subject to said special assessments unless otherwise noted. The parcel numbers
represent the tax parcel identification numbers. To find your tax parcel number, check your real estate tax statement.
The total estimated cost of the above listed improvements is $1,228,250.10. Persons desiring to be heard with reference
to the proposed improvements will be heard at said time and place of the public hearing. Written or oral objections will
be considered at the public hearing.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights’ services, programs and activities. Auxiliary aids
for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please
contact the City Clerk at 763-706-3611, or sion@columbiaheightsmn.gov to make arrangements.
CITY OF COLUMBIA HEIGHTS
KELLI BOURGEOIS, CITY MANAGER
Abbreviated notice published in “LIFE” on 2/3/2023 and 2/10/2023
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Item 1.