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HomeMy WebLinkAbout04-24-2023 City Council Meeting Packet CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs Interim City Manager Kevin Hansen City Hall—Council Chambers, 590 40th Ave NE Monday, April 24, 2023 6:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, by calling 1-312-626-6799 and entering meeting ID 876 7918 4575 or by Zoom at https://us02web.zoom.us/j/87679184575. For questions please call the Administration Department at 763-706-3610. WELCOME/CALL TO ORDER/ROLL CALL MISSION STATEMENT Columbia Heights is a vibrant, healthy and connected City. We are here to actively support the community, deliver equitable services, build and strengthen connections, improve upon our past, and uphold our successes. We strive to be better and ensure Columbia Heights is a great place for everyone, today and in the future. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items submitted after the agenda preparation deadline.) PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. April Arbor Day Proclamation. B. April National Library Week Proclamation. C. April Fair Housing Month Proclamation. D. May Public Works Week Proclamation. E. May Police Week Proclamation. F. May Asian and Pacific Islander Minnesotan Heritage Month Proclamation. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) MOTION: Move to approve the Consent Agenda as presented. 1 City of Columbia Heights AGENDA April 24, 2023 City Council Meeting Page 2 1. Approve the April 3, 2023 City Council Work Session Meeting Minutes . MOTION: Move to approve the April 3, 2023 City Council Work Session meeting minutes. 2. Approve the April 10, 2023 City Council Meeting Minutes . MOTION: Move to approve the April 10, 2023 City Council meeting minutes. 3. Accept the February 8, 2023 Youth Commission Meeting Minutes . MOTION: Move to accept the February 8, 2023 Youth Commission meeting minutes. 4. Award Contract to Abdo Financial Solutions For Approximately Four Months of Payroll Services. MOTION: Move to authorize staff to enter into an agreement with Abdo Financial Solutions for payroll preparation services at the terms listed in the agenda packet. 5. Approve the Joint Powers Agreement (JPA) with the City of Minneapolis for the Reconstruction and Construction Administration of 37th Avenue from Central Avenue to Stinson Boulevard and 37th Place from 37th Avenue to Stinson Boulevard, Project 2110 and 2306. MOTION: Move to approve a Joint Powers Agreement with the City of Minneapolis to provide cost-share not expected to exceed $2,909,881 for the construction, construction engineering, construction inspection, material testing, and construction administration for street reconstruction on 37th Avenue from Central Avenue to Stinson Boulevard and 37th Place from 37th Avenue to Stinson Boulevard, City Projects 2110 and 2306. 6. Accept MWMO Grant Agreement for 37th Avenue and 37th Place Green Stormwater Infrastructure Implementation. MOTION: Accept the grant from the MWMO in the amount of $274,729 for the 37th Avenue and 37th Place reconstruction projects, Projects 2110 and 2306. 7. Award Traffic Signal Painting for Five Traffic Signal Systems Along Central Avenue, Project 2308. MOTION: Move to approve the proposal for traffic signal system painting at five intersections on Central Avenue; Project 2308, with Cobalt Companies for an estimated cost of $39,700.00 appropriated from Fund 430-3170-45185-2308. 8. Award of Professional Services for Topographic Surveys for 2024 and 2025 Alley Reconstruction Projects 2406 and 2506. MOTION: Move to approve the Proposal for Topographic Surveying for 2024 and 2025 Alley Reconstruction; Projects 2406 and 2506, with Bolton & Menk, based on time and materials with an estimated cost of $27,176.00 appropriated from Funds 415-6400-43050-2406 and 415-6400-43050-2506. 9. Amend the Library Meeting Room Usage Policy. MOTION: Move to amend the Library Meeting Room Usage Policy 2 City of Columbia Heights AGENDA April 24, 2023 City Council Meeting Page 3 10. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for April 24, 2023, in that they have met the requirements of the Property Maintenance Code. 11. License Agenda. MOTION: Move to approve the items as listed on the business license agenda for April 24, 2023 as presented. 12. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $2,155,798.16. PUBLIC HEARINGS This is the public’s opportunity to speak regarding this matter. Any comments made after the public hearing is closed will not be considered by the City Council and will not be included as part of the formal record for this matter. 13. First Reading of Ordinance No. 1683, Amending Chapter 3, Article 3 of the City Code Pertaining to Boards and Commissions. MOTION: Move to waive the reading of Ordinance No. 1683, there being ample copies available to the public. MOTION: Move to set the reading of Ordinance No. 1683, an Ordinance amending Chapter 3, Article 3 of the City Code pertaining to Boards and Commissions, for May 8th, 2023, at approximately 6:00 p.m. in the City Council Chambers. ITEMS FOR CONSIDERATION Ordinances and Resolutions Bid Considerations 14. Adopt Resolution 2023-26 Being a Resolution Accepting Bids and Concurring with Awarding a Contract for the Street Reconstruction of 37th Avenue and 37th Place, Projects 2110 and 2306. MOTION: Move to waive the reading of Resolution 2023-26, there being ample copies available to the public. MOTION: Move to adopt Resolution 2023-26 being a Resolution accepting bids and providing concurrence for awarding the 2023 Street Rehabilitation Program consisting of 37th Avenue Full Street Reconstruction; Project 2110, and 37th Place Full Street Reconstruction; Project 2306, to Eureka Construction, Inc. based upon their low, qualified, responsible bid in the amount of $11,171,519.53, of which $2,909,847.71 is the total that Columbia Heights will be responsible for providing to Minneapolis, appropriated from the following funds, $1,000,000 from Fund 402-3191, $160,000 from Fund 601-6400, $25,000 from fund 602-6400, $200,000 from Fund 653-6400, $274,729 MWMO grant funds, and the remaining is anticipated to be covered by other City funds. 3 City of Columbia Heights AGENDA April 24, 2023 City Council Meeting Page 4 15. Approve Exterior Signage for the New City Hall, Project 1911. MOTION: Move to approve the exterior signage proposal from Albrecht Sign Company for the new City Hall at 3989 Central Avenue in the amount of $52,010 from Fund 411.9999.45120.1911. New Business and Reports CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager COMMUNITY FORUM The Community Forum is the public’s opportunity to address the Council regarding any matter that has not had a public hearing earlier in the meeting. Speakers that are in-person are asked to complete a Speaker Form and submit it to the City Clerk. Once called to the podium, the speaker should state their name and connect ion to Columbia Heights. Speakers attending virtually should send a request to speak as well as their address and connection to Columbia Heights to the moderator using the chat function and wait to be called on to speak. When speaking, virtual attendees should turn their camera on. All speakers should limit their comments to five (5) minutes and address their comments to the Council as a whole, not to individual Council Members. Personal attacks, threats, the use of profanity, and other disrespectful commen ts are prohibited. The City Council will listen to the public comments, ask clarifying questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. Generally, the City Council will not take official action on items raised at the Community Forum at the meeting on which they are raised. ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 4 PROCLAMATION ARBOR DAY – ARBOR MONTH WHEREAS: Trees and forest soils keep our lakes and streams clean by absorbing and filtering pollutants and sediments; and WHEREAS: Forest soils prevent flooding and reduce stormwater by capturing and storing rainwater and snowmelt, which is then slowly released to our lakes, streams, and groundwater; and WHEREAS: Careful management of our forests is one of the best ways to protect drinking water and reduce the cost of water treatment; and WHEREAS: Sound management of forested public lands surrounding the Mississippi River ensures clean drinking water for more than one million Minnesotans; and WHEREAS: About three-quarters of Minnesotans get their drinking water from the forested parts of the state; and WHEREAS: Planting trees is a natural and easy way to keep our water clean; and WHEREAS: The last Friday in April, and throughout the month of May, Minnesotans pay special tribute to our trees as natural resources and rededicate ourselves to the vitality of our forests. NOW, THEREFORE, I, Amáda Márquez Simula, Mayor of Columbia Heights, Minnesota, do hereby proclaim Friday, April 28, 2023 as: ARBOR DAY And, the month of May 2023, as Arbor Month in the City of Columbia Heights. DATED: This 24th day of April, 2023 ____________________________________ Mayor Amáda Márquez Simula 5 Item A. PROCLAMATION National Library Week: April 23-29, 2023 WHEREAS, libraries provide the opportunity for everyone to pursue their passions and engage in lifelong learning, allowing them to live their best life; WHEREAS, libraries have long served as trusted institutions for all members of the community regardless of race, ethnicity, creed, ability, sexual orientation, gender identity, or socio-economic status; WHEREAS, libraries strive to develop and maintain programs and collections that are as diverse as the populations they serve and ensure equity of access for all; WHEREAS, libraries adapt to the ever-changing needs of their communities, continually expanding their collections, services, and partnerships; WHEREAS, libraries play a critical role in the economic vitality of communities by providing internet and technology access, literacy skills, and support for job seekers, small businesses, and entrepreneurs; WHEREAS, libraries are accessible and inclusive places that promote a sense of local connection, advancing understanding, civic engagement, and shared community goals; WHEREAS, libraries are cornerstones of democracy, promoting the free exchange of information and ideas for all; WHEREAS, libraries, librarians, and library workers are joining library supporters and advocates across the nation to celebrate National Library Week; NOW, THEREFORE, be it resolved that I, Amáda Márquez Simula, Mayor of Columbia Heights, proclaim National Library Week, April 23-29, 2023. During this week, I encourage all residents to visit their library to explore the wealth of resources available. . ________________________________ Amáda Márquez Simula, Mayor April 24, 2023 6 Item B. Emergency PROCLAMATION Fair Housing Month: April 2023 WHEREAS, the Fair Housing Act, enacted on April 11, 1968, enshrined into federal law the goal of eliminating racial segregation and ending housing discrimination in the United States; and WHEREAS, the Fair Housing Act prohibits discrimination in housing based on race, color, religion, sex, familial status, national origin, and disability, and commits recipients of federal funding to affirmatively further fair housing in their communities; and WHEREAS, Columbia Heights is committed to the mission and intent of Congress to provide fair and equal housing opportunities for all; and WHEREAS, our social fabric, the economy, health, and environment are strengthened in diverse, inclusive communities; and WHEREAS, more than fifty years after the passage of the Fair Housing Act, discrimination persists, and many communities remain segregated; and WHEREAS, acts of housing discrimination and barriers to equal housing opportunity are repugnant to a common sense of decency and fairness. NOW, THEREFORE, I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby declare the month of April, 2023 as Fair Housing Month. I further declare, Columbia Heights as an inclusive community committed to fair housing, and to promoting appropriate activities by private and public entities to provide and advocate for equal housing opportunities for all residents and prospective residents of Columbia Heights. ________________________________ Amáda Márquez Simula, Mayor April 24, 2023 7 Item C. NATIONAL PUBLIC WORKS WEEK Proclamation WHEREAS, public works services provided in our community are an integral part of our citizen’s everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewer, streets and highways, parks, public buildings, solid waste collection, and snow removal; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff Public Works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, NOW, THEREFORE, I, Amáda Márquez Simula, Mayor of the City of Columbia Heights, do hereby proclaim the week of May 21 through May 27, 2023 as “NATIONAL PUBLIC WORKS WEEK” in the City of Columbia Heights, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions that public works officials make every day to protect our health, safety, comfort and quality of life. ___________________________________ Mayor Amáda Márquez Simula (Seal) 8 Item D. PROCLAMATION Police Week: May 14-20, 2023 To recognize National Police Week 2023 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy: WHEREAS, there are approximately 800,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Columbia Heights Police Department; WHEREAS, since the first recorded death in 1791, over 23,000 law enforcement officers in the United States have made the ultimate sacrifice, including Curt Ramsdell of the Columbia Heights Police Department who was killed in the line of duty on July 30, 1977; WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families; THEREFORE, BE IT RESOLVED that the Columbia Heights City Council formally designates May 14-20, 2023, as Police Week in the City of Columbia Heights, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. ___________________________________ Amáda Márquez Simula, Mayor 9 Item E. PROCLAMATION Asian and Pacific Islander Minnesotan Heritage Month: May 2023 WHEREAS, The month of May was chosen by Congress to commemorate the arrival of the first Japanese immigrant to the United States on May 7, 1843. In Minnesota, the first Asian person noted on record came to Duluth, Minnesota, in 1875; and WHEREAS, Asian and Pacific Islander Minnesotans continue to make Minnesota home, with more than 300,000 Asian and Pacific Islander Minnesotans representing over 40 different nationalities making this the fastest-growing community; and WHEREAS, The Asian and Pacific Islander Minnesotan community's long and deeply rooted legacy reminds us of both proud and painful chapters of our history; and WHEREAS, During the COVID-19 pandemic, Asian and Pacific Islander Minnesotans have reported an increased level of discrimination and hate crimes because of the virus’s geographic origin; and WHEREAS, Viruses don’t discriminate, and neither should we; and WHEREAS, We honor the irreplaceable roles Asian and Pacific Islander Minnesotans have played in our past, including the rich diversity they brought to the state through waves of migration; we celebrate the valuable contributions of generations of immigrants and refugees who have left an indelible mark on the state of Minnesota’s economy as well as our culture; and we recommit to ensuring opportunities exist for generations of Asian Pacific Islander Minnesotans to come; and WHEREAS, We celebrate Asian and Pacific Islander Minnesotans Heritage Month to ensure that the cultures, histories, and stories of this community are seen and heard. NOW, THEREFORE, be it resolved that I, Amáda Márquez Simula, Mayor of Columbia Heights, do hereby proclaim the month of May, 2023 to be Asian and Pacific Islander Heritage Month in the City of Columbia Heights, County of Anoka, State of Minnesota, U.S.A. ________________________________ Amáda Márquez Simula, Mayor April 24, 2023 10 Item F. CITY COUNCIL WORK SESSION Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs City Manager Kelli Bourgeois Public Safety Bldg—Training Room, 825 41st Ave NE Monday, April 03, 2023 6:00 PM MINUTES The following are the minutes for the Work Session Meeting of the City Council held at 6:00 pm on Monday, April 3, in the Public Safety Training Room 825 41st Avenue NE, Columbia Heights, Minnesota. CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 5:35pm Present: Mayor Márquez Simula; Councilmember Buesgens (arrived at 6pm); Councilmember Jacobs; Councilmember James; Councilmember Spriggs Also Present: Lenny Austin, Police Chief; Kelli Bourgeois, City Manager; Renee Dougherty, Library Director; Sara Ion, City Clerk/Council Secretary; Tim Noll, Police Sgt; Matt Markham, Police Captain; Sulmaan Khan, Assistant City Engineer; Joe Kloiber, Finance Director; Dan O’Brien, Assistant Fire Chief; Charlie Thompson, Fire Chief. WORK SESSION ITEMS 1. De-Escalation Documentation Overview. Police Chief Austin introduced Sgt. Noll to the group. He recognized the work that he did on this project for his master’s degree. Officer Noll presented the information on the de- escalation program that the department is using. He stated that the data allows for the Department to have additional transparency for the community and training to maintain the culture of community policing. Councilmember James asked if adding “how much time to the form would be helpful” It was clarified that this is tracked on the report. Mayor Márquez Simula and Councilmember Buesgens discussed that this is a shift in thinking and the community will hopefully start to have a shift in thinking in the process that the police use. Sgt Noll stated that we are one of the agencies in the State of M innesota to be using this type of tracking. He hopes the data that he is able to collect will be valuable to other agencies as well as they start to utilize this type of information. 2. Police Vacation Accumulation Discussion. City Manager Bourgeois stated that she is looking for consensus from the Council on moving forward with this item that was briefly discussed with the Council at the last Council Corner meeting. Overall the City is looking to attract and retain officers to 11 Item 1. City of Columbia Heights MINUTES April 03, 2023 City Council Work Session Page 2 Columbia Heights and to have a bank of vacation and sick time when they begin their tenure with the City. There is a draft MOU included in the packet that front loads a week of vacation for Officers. We would be rolling this out with our Police Officers first as we have not had any qualified candidates with our last two job postings. This would be something we would look to rolling out with our other employee groups if this was successful. Councilmember Buesgens inquired what the staffing was looking like with CSO’s. Captain Markham mentioned that many CSO’s want to be a part of culture change in policing. We are currently over staffed by one CSO, and they are very interested in the incentives that we are offering for reimbursement and retention programs. City Manager Bourgeois stated that the department is very committed to recruiting and retaining Officers by thinking outside the box. 3. Consideration of Amending the Library Meeting Room Usage Policy. Library Director Dougherty presented the information related to this topic to the Council and stated that the Library Board wants to keep the hours in alignment with the hours of the library, but to drop the fee. Mayor Márquez Simula clarified that the space is cleaned on a daily basis. She sees no difference between the history room and the community room. Councilmember Jacobs stated that she is concerned about scheduling and cleaning, and she is not in favor of dropping fees. She felt that the last council made this update to the policy with a lot of good discussion and thought. City Manager Bourgeois stated that there is a difference between library city services and renting the room as a service. There is an offer from the Lions to give a scholarship for community groups that cannot afford the space. She thinks that $25 is very reasonable to cover the wear on the building and janitorial services. Councilmember Spriggs feels that removing the fee is something that the Library Board has wanted to do for a long time. Councilmember James would like to see the space available as a “third space” and have the fees eliminated. Councilmember Buesgens would like the space to be available after hours and before hours, even if it is just still until 9pm. She would like to see the fees waved. She has concerns about the process for the Lions sponsoring space. She wants to move back to what the space looked like when it was first opened. Director Dougherty will take the issue of opening before and after hours back to the Library Board for their review. 12 Item 1. City of Columbia Heights MINUTES April 03, 2023 City Council Work Session Page 3 4. Financial Hurdles to Replacing the Public Works Building and Related Financial Matters. Finance Director Kloiber led the presentation on this item to the Council. He stated that unfortunately, many items have changed since some of the plans have been proposed related to the structural issues at the Public Works Building. There are concerns with inflation that need to be factored into the equation. We do not know th e exact amount of time that the building will be safe for the storage of vehicles. This project could be approximately 23 million dollars. He highlighted all of the great infrastructure items that the City has been able to achieve. He has received quotes related to borrowing, and borrowing at this rate is a twenty four percent tax increase on a fifteen-year bond. There will need to be further analysis of these numbers prior to the plan being put in place. Councilmember Buesgens clarified what the life of the floor would be. Director Hansen stated that there were repairs completed several years ago. The general estimate for the length of these repairs was 15 to 25 years. Mayor Márquez Simula clarified that there is no action that the Council can take at this time and that the information given by Director Kloiber was purely informational at this time. Buesgens asked if we can refinance if rates can go down in the future. She inquired about the cost of building the Public Safety Building, as well as potentially LGA money that will be coming to the City. She stated that there is one option of hope for funds from the State. She wants to know if this is a one bump of taxes or would this be every year. It is upsetting to her that the parks and Murzyn Hall will not be updated if we must do this repair. Councilmember James appreciated the information in a historical context. She also asked what portion of the State bonding bill this is requested from. Director Hansen stated that they will have more information when this prepared in eight to ten weeks and will have more information as to where this request falls specificly in the State bonding bill. 5. Board/Commission Ordinance Amendment Update. City Manager Bourgeois reviewed the final draft of the Ordinance Amendment with the Council. The first reading will be scheduled for April 24 th, and second reading for May 8th. There were no additional changes requested and the reading will proceed. 6. Sustainability Commission Draft Interview Questions. Assistant City Engineer Kahn lead the presentation on this item and his focus on the interview questions and the specificity. The council overall would like the questions to be less wordy, easier to understand, and less intimidating. They would like to see Question 2 and 5 combined and the volume of Question 1 reduced. 13 Item 1. City of Columbia Heights MINUTES April 03, 2023 City Council Work Session Page 4 Councilmember Buesgens and Spriggs would like personal experience and background related to sustainability incorporated into the question (i.e. your yard, research into the topic, education, volunteer experience). Councilmember Jacobs wants questions that find passion from potential sustainability commissioners. City Manager Bourgeois clarified that the sustainability questions will be used in June for interviews and reviewed at the next Work Session meeting. 7. Board/Commission Interview Process Recap / Interview Question Review. City Clerk Ion inquired about the items that the Council would like to see improvement on in updating the Interview Questions. Councilmember Buesgens does not like the repeat in things, from the application to the oral interview questions. Councilmember Buesgens especially did not like question one. Councilmember James wants to clarify what motivates people as well as their experience and background. She wants to keep question one, and to inquire what is particularly relevant to the Board or Commission. Mayor Márquez Simula feels that this is an ice breaker question. However, it could be rephased to capture more information in a more concise way. City Clerk Ion will make sure that the questions are simplified and made more concise. She will combine questions 1 and 3. She will reduce question 2 to “why did you apply”. She will work on capturing information from people in both an oral and written fashion utilizing the written application and the interview format. 8. Mayor’s Monarch Pledge a City-Sponsored Event. (Started with this item) City Manager Bourgeois introduced this item, and asked the Mayor to Speak about the event that she has developed. Mayor Márquez Simula would like this to be a City event that continues to have the same sponsorship opportunities that she has developed. She will work with Community Engagement Specialist Will Rottler to get this event ready as a City event for August 9th. Overall the cost of event is $2,000, she is positive that the same people would want to be involved on a volunteer and sponsorship level. Councilmember Jacobs had a question regarding if this would be included in the upcoming budget and if there would there be one in the future. City Manager Bourgeois stated that the City budget would cover Will’s time as well as Public Works time related to how other community events are executed. There would still be a large portion of volunteer positions that would need to be filled. Councilmember James is in support and is very much in favor of this becoming a City event and feels it is very generous of the Mayor to move the event to a City event. 14 Item 1. City of Columbia Heights MINUTES April 03, 2023 City Council Work Session Page 5 Councilmember Spriggs stated that he is also in favor. 9. Mission Statement and Strategic Plan Final Review. City Manager Bourgeois led the presentation on the final review of the mission statement. The packet contains the final copy, and the Council will adopt the statement and plan at the next Council meeting. Mayor Márquez Simula felt that part of the statement was clunky. She wanted to clarify “Build new and reinforce existing connections.” Jacobs likes the way the statement currently reads but likes clarifying and would like to add “ensure Columbia Heights is a Great Place for everyone.” Spriggs recommended “Strengthen” and further clarified “Build and Strengthen”. The final edits were made for the final cohesive statement for the upcoming Council meeting. 10. City Council Compensation. City Manager Bourgeois introduced the item for Council review. Currently the Council earns $7800, and the Mayor $14000 annually plus the same insurance benefits as all of the City full-time employees. The last time this was updated was in 2009. The additional insurance benefits this year equal $12,000 for a single employee or $16,000 for family. Staff completed a review of similar cities’ pay and benefits; and 4 of the 15 cities receive the same benefits as full-time staff, 9 of the 15 cities do not receive any benefits. The average annual base salaries for these cities’ Council were $10,767 and Mayor $14,609. Councilmember Buesgens stated that she does not want the insurance benefits eliminated until she is no longer on the Council. City Manager Bourgeois stated that if the council chooses to change compensation it does not go into effect until after the next election. She asked for direction leading into the next election. She recommended that an ordinance change be made this year. Councilmember James stated that she feels very well compensated, and that her concern was that we do not promote the health insurance component of the position. She feels that the position is out of step with inflation, and that it is out of date and clearly it is not as important as a new public works building. She is also concerned about the fact that there is no systematic review per the City Charter. She recommends a salary committee to independently review these things. She is concerned that the Council will trend towards white, older and wealthier. Councilmember Buesgens would like to see funds set aside for training and at tending the National League of Cities. We are not a full time Council and it is not something that can be compensated for in a manner that some people expect like Minneapolis. 15 Item 1. City of Columbia Heights MINUTES April 03, 2023 City Council Work Session Page 6 Councilmember Spriggs stated that there is an outside group that recommends salaries for government officials at a State level. Councilmember Jacobs would like to see an automatic cost of living increase. Mayor Márquez Simula feels like there is a stigma in asking for pay increases. There was just a pay study for the City, and there were many staff who received pay increases but there was nothing done for the Council. She feels that this is negligent for the City not to do this for the Council. Mayor 4 Year Term and Oversight of the Police Department. City Manager Bourgeois led the discussion on this item. She stated that a two-year term for a Mayor is not unheard of, however it is short. It is hard for staff to onboard a new Mayor in this short amount of time. In addition to this she would suggest that the Police Department management and oversight should be moved to the City Manager from the Mayor. The best way for the Council to hold the Police Chief accountable is to hold the City Manager Accountable. Councilmember James clarified that the next step wou ld be to have the Charter Commission take up these topics. City Manager Bourgeois clarified with the Council that they were all in support of her discussing these Charter amendments with the Charter Commission President and getting it to the Charter Commission for their review and approval for a unanimous Council vote. Council Coordinated Iftar. Councilmember James stated that there is a Iftar on Wednesday April 12th (Columbia Heights Mosque) if the Council would like to attend. She would like to see if the Council / City could host / support the cost of $1250 for an Iftar in the future. We could invite other elected officials to increase community engagement. Individuals are invited every single night at the Mosque regardless of if the event is sponsored by a community organization. Councilmember Buesgens stated that she felt that there is a bit of a conflict with sponsoring these events because of the expense and the concern that it would be over five dollars per person. She is concerned with holding one religion over another. Councilmember Jacobs is in support of attending, but she does not feel comfortable paying for the event with City funds. Mayor Márquez Simula felt that the item was not something that would be moving forward at this time but could discuss again in the future. Malcom Watson Bench. Councilmember Jacobs would like to proceed with a bench paid for by the City for Mr. Watson. She felt she was operating under good faith by bringing his item to the family. The 16 Item 1. City of Columbia Heights MINUTES April 03, 2023 City Council Work Session Page 7 cost is $1500 plus staff time to install the bench. City Manager Bourgeois stated that she does not feel that there should be further commemoration for someone that was a staff member. There is already a plaque for a garden at Hussett park commemorating his service, and this was paid for by Gary Peterson. Mayor Márquez Simula would like to see a continuation of the bench in memorial program, where family members pay to have it installed. ADJOURNMENT Mayor Márquez Simula adjourned the meeting at 9:25pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 17 Item 1. CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers Connie Buesgens Kt Jacobs Rachel James Justice Spriggs City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Monday, April 10, 2023 6:00 PM MINUTES The following are the minutes for the Meeting of the City Council held at 6:00 pm on Monday, April 10, 2023, in the City Council Chambers, City Hall, 590 40th Avenue NE, Columbia Heights, Minnesota. WELCOME/CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 6:00 pm. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Spriggs; Councilmember James Absent: Councilmember Jacobs Also Present: Lenny Austin, Chief of Police; Kelli Bourgeois, City Manager; Aaron Chirpich, Community Development Director / Assistant City Manager; Kevin Hansen, Public Works Director; Jim Hoeft, City Attorney; Sara Ion, City Clerk; Charlie Thompson, Fire Chief MISSION STATEMENT Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively addresses changing citizen and community needs in a fiscally - responsible and customer-friendly manner. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Mayor Márquez Simula announced the addition of Proclamations, Presentations, Recognition, Announcements, Guests: “Kelli Bourgeois Day.” Motion by Councilmember James, seconded by Councilmember Spriggs, to approve the agenda as amended. A roll call vote was taken. All Ayes, Motion Carried 4-0, Jacobs absent. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS Kelli Bourgeois Day Mayor Márquez Simula read in full a proclamation recognized April 13, 2023 as Kelli Bourgeois Day. Mayor Márquez Simula commented on the honor it has been to work with City Manager Bourgeois and expressed her excitement for her last three days at Columbia Heights. She stated that City Manager 18 Item 2. City of Columbia Heights MINUTES April 10, 2023 City Council Meeting Page 2 Bourgeois would be missed and she appreciated having a City Manager who was understanding in the midst of a pandemic. She thanked City Manager Bourgeois. Councilmember Buesgens wished City Manager Bourgeois well and added the new city is lucky to have her. Councilmember James stated it was wonderful to hear all the things in the proclamation that City Manager Bourgeois has accomplished, the challenges she has overcome, and the ways the City has moved forward during her time as City Manager. She thanked City Manager Bourgeois for all of her accomplishments. Councilmember Spriggs agreed with the previous comments and added his gratitude for the work of City Manager Bourgeois while he and Councilmember James started on the Council. Councilmember Spriggs stated he could not imagine working with anyone else. He stated he looks forward to seeing what City Manager Bourgeois continues to do in her new position. City Manager Bourgeois stated it has been an amazing nine years because of the Staff and the current and previous Councilmembers. She noted the community has done “a lot of cool stuff” and expressed her excitement to watch the City continue in an upward trajectory, stating she will be cheering from a far. She added the Council could not have a better Staff to continue with, noting it felt like leaving family. She stated it was time to move on but she will miss everyone. She thanked the Council for the proclamation and recognition and for her time as City Manager. CONSENT AGENDA Motion by Councilmember Buesgens, seconded by Councilmember James, to approve the Consent Agenda as presented. All Ayes, Motion Carried 4-0, Jacobs absent. MOTION: Move to approve the Consent Agenda as presented. 1. Approve March 1, 2023 City Council Corner Meeting Minutes. MOTION: Move to approve the March 1, 2023 City Council Corner meeting minutes. 2. Approve March 27, 2023 City Council Meeting Minutes. MOTION: Move to approve the March 27, 2023 City Council meeting minutes. 3. Accept March 1, 2023 Library Board Minutes. MOTION: Move to accept the Library Board minutes from March 1, 2023. 4. Authorize Sergeant Tim Noll’s attendance at Northwestern School of Police Staff and Command. MOTION: Move to authorize the attendance of Sergeant Tim Noll at the Northwestern School of Police Staff and command being held at the Anoka County Sheriff’s Office from September 11 through November 17, 2023. 5. Approve Change Order No. 1 to Hydro-Klean Solutions Group for Sanitary Sewer Lining, City Project 2304. 19 Item 2. City of Columbia Heights MINUTES April 10, 2023 City Council Meeting Page 3 MOTION: Move to approve Change Order No. 1 to Hydro-Klean Solutions Group in the amount of ($137,393.00) deduction, for a revised contract amount of $349,264.20, for Sanitary Sewer Lining, Project 2304. 6. Approve Purchase of Computers, Monitors and Peripherals for the New City Hall. MOTION: Move to approve the purchase of Dell computers, monitors and peripherals from Everyday Technology in the amount of $45,112.00 and Dell Marketing in the amount of $24,732.83. 7. Approve Purchase of Cameras, Camera/Recording/Captioning Equipment, and Installation for New City Hall Council Chambers. MOTION: Move to approve the purchase of Swagit LLC/Granicus remote recording, broadcasting, and captioning set-up and service in the amount of $65,715.00 8. Adopt a Photo and Video Policy for the Columbia Heights Public Library. MOTION: Move to adopt the Enclosed Photo and Video Policy for the Columbia Heights Public Library. 9. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for April 10, 2023, in that they have met the requirements of the Property Maintenance Code. 10. License Agenda. MOTION: Move to approve the items as listed on the business license agenda for April 10, 2023 as presented. 11. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $1,659,964.05. ITEMS FOR CONSIDERATION 12. Approval of Mission Statement and City Council Strategic Plan. City Manager Bourgeois thanked the Council and Staff for going through the strategic planning sessions with Phil Kern. City Council had reviewed the mission statement, and goals, made edits to the Mission Statement and affirmed the goals at their April 3rd Work Session. She read the revised Mission Statement as “Columbia Heights is a vibrant, healthy and connected City. We are here to actively support the community, deliver equitable services, build and strengthen connections, improve upon our past, and uph old our successes. We strive to be better and ensure Columbia Heights is a great place for everyone, today and in the future.” Mayor Márquez Simula noted it was a great process to work through with Staff and Phil Kern. She was proud of the new Mission Statement and explained that the Council and 20 Item 2. City of Columbia Heights MINUTES April 10, 2023 City Council Meeting Page 4 Staff had worked together to hone in on the new Mission Statement to accurately articulate the services they provide. Motion by Councilmember James, seconded by Councilmember Spriggs to approve the Mission Statement as stated above. All Ayes, Motion Carried 4-0, Jacobs absent. Motion by Councilmember James, seconded by Councilmember Spriggs to adopt the 2023 Strategic Plan and Goal Setting Report. All Ayes, Motion Carried 4-0, Jacobs absent. CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Councilmember Buesgens stated she toured the new City Hall and the Ratio Apartments. She attended the Local Government Officials meeting in Andover and noted Anoka County is replacing their siren system and asking cities to pay for the new sirens. She mentioned Bruce Nawrocki’s wife, Geraldine “Gerry” Nawrocki, passed away and she attended the visitation. She attended the Town Hall meeting for the State Representatives and heard updates on the legislation. She expressed her excitement on hearing that Anoka County will be conducting a study of 40 th Avenue from Central Avenue to Main Street in spring of 2024 with public involvement and outreach. She announced that yard waste organics would begin pick up that week and added residents can find the specific date on the City’s website or can call Public Works at 763-706-3700. Councilmember James stated on March 31, 2023 she celebrated Trans Day of Visibility which celebrates non-binary people and raises awareness of discriminations faced by Trans people. On April 1, 2023 she attended the ARAHA Ramadan fundraising Iftar meal at Murzyn Hall where they raised over $100,000 for relief in the Horn of Africa which is currently experiencing the worst drought in the world. She explained that they are relying upon international aid and the organization is well known and was founded in Columbia Heights. She added their goal is to raise $120,000 and they are still accepting donations. She attended the Town Hall with Senator Mary Kunesh and Representative s Feist and Koegel, who are working on Columbia Heights initiatives including securing funding since the second half of the session is primarily about budgeting. She noted Senator Kunesh spoke about working toward free student meals. She added the Council is working with Representative Koegel on transportation. She stated Representative Feist has five bills that have passed and are headed to the Governor. She noted it was Holy Week and Easter the previous weekend and many people in the City were celebrating. She mentioned on April 15, 2023 the Lion’s Club will be hosting a University Avenue cleanup and can sign up to volunteer on the Lion’s Club Facebook page. She added that HeightsNext would host the Central Avenue cleanup on April 22, 2023 at 9 am at the library and you can reserve tickets online or reply to the Facebook event. Councilmember Spriggs noted he toured the new City Hall as well. He attended the Library Board meeting last week where they discussed rental hours for the community room. The Library Board’s recommendation was to align the rental hours with the current library hours and not allow before or after reservations, noting the Council would discuss that in the next couple of weeks. He attended HIV Day on the Hill at the Capitol with activists talking about ending the stigma and requesting funding from the legislature and Governor to end HIV. He attended the Senate District 38 Town Hall meeting with the rest of the Council. He noted he signed a letter from the chair of the Minnesota House of 21 Item 2. City of Columbia Heights MINUTES April 10, 2023 City Council Meeting Page 5 Representatives who had a petition going around for supporting sustainable, affordable h ousing investments. He stated he is still working with residents at the Legends to help get a rent increase cap for 2023 and years beyond. They have meetings set up with legislators and are trying to get meetings with the Governor and the Commissioner of the Housing Department. Mayor Márquez Simula noted they are planning to be there Wednesday morning to meet with the local legislators. Mayor Márquez Simula stated she attended story time at the library and read two books about butterflies, one in English and one in Spanish . This activity will count towards the Mayor’s Monarch Pledge. She noted about 50 individuals attended with about half of them speaking Spanish. She attended the resident meeting at Parkview Villa and gave an update about sidewalk lighting going in and litter in LaBelle Park. She attended an Easter Last Supper play at First Lutheran Church and an Art to Change the World event at the MWMO. She showed the Council a mini sculpt ure made from trash she had created at the event. She noted there was a meeting at the Legends apartment building and Interim City Manager Kevin Hansen, the Police Chief, and Fire Chief attended. She had meetings with the City Manager and Police Chief, finished the property tax assessment meeting, and had a meeting with the police and Superintendent at the School District about the SRO contract and getting it updated. She filled out the online MnDOT survey about Central University and encouraged others to fill it out. She attended a zoom meeting with the Silver Lake neighborhood about milfoil in Silver Lake. She also attended meetings with the Police Chief and Captain Markham and the EDA work session. She noted the Friends of Kodiak Park meeting with County Commissioner Mandy Meisner would be on April 25, 2023 at the library and it will be posted on the website. Report of the City Manager City Manager Bourgeois mentioned she has been working with Staff on her transition. She added there would be the shredding and community cleanup event on April 15, 2023, which is a free opportunity to get rid of sensitive documents through shredding. ADJOURNMENT Motion by Councilmember Buesgens, seconded by Councilmember Spriggs, to adjourn. All Ayes, Motion Carried 4-0, Jacobs absent. Meeting adjourned at 6:27 pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 22 Item 2. YOUTH COMMISSION City Hall—Council Chambers, 590 40th Ave NE Wednesday, February 08, 2023 6:00 PM MINUTES The following are the minutes for the Meeting of the Youth Commission held at 6:00 pm on Wednesday, February 8, 2023, in the City Council Chambers, City Hall, 590 40th Avenue NE, Columbia Heights, Minnesota. CALL TO ORDER Meeting called to order at 6:05 pm by Commission Chair Ali. ROLL CALL/STATUS OF MEMBERSHIP Members Present: Commissioners Ali, Garcia Genis, Israelson, Hernandez-Monroy, Johnson, Mamo, Marquez, Solem, Rogne, Tabor, Williams Members Absent: Hussein Council Liaison: Mayor Márquez Simula Also Present: Sara Ion, City Clerk; Ben Sandell, Communications Coordinator; KT Jacobs, Resident. APPROVAL OF AGENDA MOTION: Move to approve the February 8, 2023 Youth Commission agenda. All ayes, motion carried. APPROVAL OF MINUTES Approval of 12/14/22 and 1/11/23 Youth Commission Meeting Minutes. MOTION: Move to approve the December 14, 2022 and January 11, 2023 Youth Commission meeting minutes. All ayes, motion carried. CORRESPONDENCE Meeting, Event and Volunteering Reports. Commissioners discussed government meetings that they attended as well as events / activities they recently volunteered at. Youth Commission members gained a lot of insights about pre planning, the level of volunteers / man power needed and even signage to make an event successful by volunteering at the recent City Snow Blast Event. They had a lot of take aways for planning their own events, and the amount of work that will be needed to get an event started. 23 Item 3. City of Columbia Heights MINUTES February 08, 2023 Youth Commission Page 2 OLD BUSINESS Water Lantern Festival Report and Discussion. Commissioner Ali presented her preliminary research on potential dates, locations, volunteers, and expenses related to a Water Lantern Festival. She and the other commissioners researching this item plan on bringing even more information to the next meeting. Haunted House Production Report and Discussion. Commissioner Marquez presented information related to research on potential dates, the number of volunteers needed, and expenses related to a Haunted House Production. He and the other commissioners researching this item plan on bringing even more information to the next meeting. NEW BUSINESS Mayor Amáda Márquez Simula presented information regarding an upcoming volunteer opportunity for CoHi Con: The Comfy Con that will be happening on March 4, 2023. ADJOURNMENT Chair Ali adjourned the meeting at 7:30 pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk 24 Item 3. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE APRIL 24, 2023 ITEM: Award Contract to Abdo Financial Solutions For Approximately Four Months of Payroll Services DEPARTMENT: Finance BY/DATE: Joseph Kloiber, Finance Director/April 19, 2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _ Safe Community _ Diverse, Welcoming “Small-Town” Feel X Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _ Strong Infrastructure/Public Services _ Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The City Finance department is currently undergoing staff turnover in two key positions. These are the Payroll/Financial Analyst, which has primary responsibility for preparation of the City’s biweekly payroll for all City employees; and the Assistant Finance Director, which provides the majority of the back-up coverage for payroll processing, in addition to providing many of the highest level accounting and managerial functions of the Finance department. Remaining staff in the department have training in only a limited number of payroll process steps. The department has conducted interviews and is pursuing a conditional offer with an experienced candidate to fill the vacancy for Assistant Finance Director as soon as practical. In consultation with the City Manager and the Human Resources Director, the Finance Director recommends temporarily contracting for payroll preparation services to stabilize this staffing transition , particularly with the impending relocation of City Hall adding to the challenge. By utilizing contract services to prepare payroll for approximately four months, the department can devote attention to appropriately onboarding the new hire for the Assistant Finance Director to make them successful faster, and then turn its attention to permanently filling the payroll vacancy, all while maintaining a relative degree of stability in daily operations. Moreover, this time frame would allow the contractor to provide much of the initial training of the permanent Payroll/Financial Analyst after they are hired. As provided for in the City’s Purchasing Policy, given the emergency need for these temporary contract services, staff did not seek proposals from alternate vendors. The vendor was selected based on their timely response and staff’s knowledge of both the industry and the vendor. Specifically, there are approximately five accounting firms that serve the majority of the small to mid-size governments in Minnesota. Of these five firms, Abdo’s clients include a preponderance of the small cities that lie just outside the metro area. These cities often have too few finance staff to manage staff turnover in- house. As a consequence of this, Abdo has developed (in the Finance Director’s opinion) a well-recognized reputation within local government for providing contract staff with a solid knowledge of the financial practices unique to Minnesota local government. In this particular case for example, that would include 25 Item 4. City of Columbia Heights - Council Letter Page 2 experience with the aspects of police and fire payroll, the public employees’ retirement association (PERA), that a generalist temp worker would not have. Various Abdo staff also have experience with the same software system used by the City. Of course, obtaining this level of service on short notice comes at a premium. The contract is expected to cost $12,000 to $14,000 per month. To the extent this exceeds the savings from the staff vacancies within the Finance Department 2023 budget, the balance of the contract is expected to be covered by the portion of the 2023 General Fund budget reserved for such contingencies. RECOMMENDED MOTION(S): Move to authorize staff to enter into an agreement with Abdo Financial Solutions for payroll preparation services at the terms listed in the agenda packet. ATTACHMENT(S): Service Proposal From Abdo Financial Solutions LLC 26 Item 4. 27 Item 4. 28 Item 4. 29 Item 4. 30 Item 4. 31 Item 4. 32 Item 4. 33 Item 4. 34 Item 4. 35 Item 4. 36 Item 4. 37 Item 4. 38 Item 4. 39 Item 4. 40 Item 4. 41 Item 4. 42 Item 4. 43 Item 4. 44 Item 4. 45 Item 4. 46 Item 4. 47 Item 4. 48 Item 4. 49 Item 4. 50 Item 4. 51 Item 4. 52 Item 4. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE APRIL 24, 2023 ITEM: APPROVE THE JOINT POWERS AGREEMENT (JPA) WITH THE CITY OF MINNEAPOLIS FOR THE RECONSTRUCTION AND CONSTRUCTION ADMINISTRATION OF 37TH AVENUE FROM CENTRAL AVENUE TO STINSON BOULEVARD AND 37TH PLACE FROM 37TH AVENUE TO STINSON BOULEVARD, PROJECTS 2110 AND 2306 DEPARTMENT: Engineering BY/DATE: Sulmaan Khan / 04/11/23 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_ Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The City of Columbia Heights and the City of Minneapolis have jointly developed final construction plans and specifications for reconstruction of 37 th Avenue from Central Avenue to Stinson Boulevard and 37th Place from 37th Avenue to Stinson Boulevard. The City of Minneapolis has concluded the bid opening process for the project and Eureka Construction has emerged as the lowest bidder for the project. The low bid provided was $11,171,519.53 for the entire pro ject, which includes work in both Columbia Heights and Minneapolis. Due to the size and scope of the project, Columbia Heights and Minneapolis have agreed to designate the City of Minneapolis as the lead agency for construction engineering, construction in spection, material testing, and construction administration. Columbia Heights and Minneapolis look to enter into a Joint Powers Agreement (JPA) for this work. In summary, the JPA defines that: 1. Minneapolis will advertise for bids for work and services required to carry out the project and to award a construction contract to the lowest responsible bidder 2. Minneapolis will be responsible for managing the project and executing agreements on behalf of both cities for all work related to the 37th Avenue and 37th Place projects 3. Minneapolis will serve as contract manager for all contracts for the project and will administer the construction and all necessary engineering, inspection, and testing of all work related to the project 4. Columbia Heights will reimburse Minneapolis for the actual construction costs of the Columbia Heights portion of the project plus an additional 10% of the actual cost of the Columbia Heights portion which will be for construction engineering, construction inspection, material testing, contract administration, and other administrative expenses associated with the Columbia Heights portion of the project The City of Columbia Heights and Minneapolis have been awarded $7 million in federal funding through a Metropolitan Council Regional Solicitation, which will be equally split. Columbia Heights’ cost participation, 53 Item 5. City of Columbia Heights - Council Letter Page 2 including the grant funding, is not expected to exceed $2,909,847.71. The final construction costs will be based on the final quantities and any amendments and change orders. STAFF RECOMMENDATION: Staff recommends approval of the Joint Powers Agreement for construction, construction engineering, construction inspection, material testing, and construction administration for s treet reconstruction on 37th Avenue from Central Avenue to Stinson Boulevard and 37th Place from 37th Avenue to Stinson Boulevard. RECOMMENDED MOTION(S): MOTION: Move to approve a Joint Powers Agreement with the City of Minneapolis to provide cost -share not expected to exceed $2,909,847.71 for the construction, construction engineering, construction inspection, material testing, and construction administration for street reconstruction on 37 th Avenue from Central Avenue to Stinson Boulevard and 37th Place from 37th Avenue to Stinson Boulevard, City Projects 2110 and 2306. ATTACHMENT(S): Columbia Heights/Minneapolis JPA 54 Item 5. 1 JOINT POWERS AGREEMENT 37th AVENUENUE NE RECONSTRUCTION CENTRAL AVENUE NE TO STINSON BOULEVARD THIS JOINT POWERS AGREEMENT (“Agreement”) is made by and between the City of Columbia Heights, Minnesota ("Columbia Heights"), a Minnesota municipal corporation, and the City of Minneapolis, Minnesota ("Minneapolis"), a Minnesota home rule charter city. This Agreement is effective as of the 24th day of April 2023 (“Effective Date”). RECITALS The following recitals are incorporated into this Agreement. WHEREAS, Columbia Heights and Minneapolis share a common boundary and are planning to undertake a street reconstruction project on 37th Avenue NE from Central Avenue NE to Stinson Boulevard (“the Project”); and WHEREAS, the project consists of full-depth roadway reconstruction, storm sewer, sidewalk, lighting, signal system, and ADA improvements on 37th Avenue NE from Central Avenue NE to Stinson Boulevard on the Minneapolis side (south side) and full-depth roadway reconstruction, storm sewer, green storm infrastructure, shared use trail, lighting, signal system, and ADA improvements on 37th Avenue NE from Central Avenue NE to Stinson Boulevard on the Columbia Heights side (north side), and full-depth roadway reconstruction, storm sewer, green storm infrastructure, shared use trail, lighting, and ADA improvements on 37th Place from 37th Avenue NE to Stinson Boulevard in Columbia Heights; reference Attachment A which contains the project construction plans, and WHEREAS, Minnesota Statute § 471.59 provides for the joint exercise of common or similar powers by governmental units and provides that any one governmental unit may perform on behalf of another governmental unit any service or function which that unit would be authorized to perform for itself. NOW, THEREFORE, by virtue of the powers granted by law and in consideration of the mutual covenants and agreements of the parties hereto, it is agreed as follows: 1. Minneapolis’ Obligations. 1.1 Project Plans. The City of Minneapolis will prepare plans and specifications for the Project and obtain approval from the City of Columbia Heights City Engineer for those plans and specifications. The plans will include separate entries detailing the scope, quantities, and expenses for the Columbia Heights portion of the project. 55 Item 5. 2 1.2 Contract Selection. Minneapolis will advertise for bids for work and services required to carry out the Project in accordance with City of Minneapolis Ordinances and State of Minnesota law. Minneapolis shall tabulate bids upon their receipt and make a recommendation to award a construction contract to the lowest responsible bidder according to the project plans. 1.3 Contract Execution. Minneapolis will be the responsible party for managing the Project and executing agreements on behalf of the parties for all work related to the 37th Avenue NE project in accordance with City of Minneapolis Ordinances and State law. 1.4 Contract Management. Minneapolis will serve as contract manager for all contracts for the Project. Minneapolis or its agents will administer the construction and perform all necessary engineering, inspection, and testing of all work related to the Project. 2. Columbia Heights’ Obligations. 2.1 Authorization. Columbia Heights will authorize their participation in the Project through the action of their City Council by resolution concurring with the bid award and by their execution of this Agreement. 2.2 Contract Management. Any concerns by Columbia Heights regarding the work of any Contractor shall be immediately brought to the attention of the City Engineer of Minneapolis in writing. 2.3 Financial Contribution. Columbia Heights will reimburse Minneapolis for the actual construction costs of the Columbia Heights portion of the project plus an additional 10% of the actual cost of the Columbia Heights portion of the project. The additional 10% is for the following: construction engineering, construction inspection, material testing, contract administration, and other administrative expenses associated with the Columbia Heights portion of the project. Any costs associated with the work required for the Minneapolis portion of the project shall not be included in this reimbursement. 2.4 Columbia Heights Cost Participation. Columbia Heights will contribute funds to the project in accordance with this agreement as specified in Attachment B. All costs on the Columbia Heights side shall be the responsibility of the City of Columbia Heights. The City of Columbia Heights cost participation (construction, construction engineering, construction inspection, construction administration, and other administrative Expenses related to the project) will not exceed $6,409,847.71, of which 3.5 million is Columbia Heights portion of Metropolitan Council Regional Solicitation grant payable to Minneapolis, and $2,909,847.71 is Columbia Heights non-federal cost participation portion of the project, (“Contribution Amount”) except by approval in the form of an amendment to this agreement authorized by the 56 Item 5. 3 Columbia Heights City Council and executed by both parties. The parties agree that the City of Columbia Heights costs shown in Attachment B are estimates. 3. Extension of Project Scope 3.1 Authorization. At the request of Hennepin County and per the terms of Section 4 of the Hennepin County/City of Minneapolis Road Maintenance Agreement No. PW 41-20-20, the project limits shall be extended to the easterly limit of Stinson Blvd (CSAH 27) as the pavement is in poor condition; reference Attachment B which contains the project extension plans, and which is incorporated herein. 3.2 Hennepin County Financial Contribution. As Stinson Blvd is a CSAH, Hennepin County shall reimburse the City of Minneapolis for the actual construction costs up to $75,000. 3.3 Columbia Heights and Minneapolis Cost Participation. Any remaining costs associated with the extension of the project limits shall be split equally between Minneapolis and Columbia Heights, wherein each City shall be responsible for 50 percent of the added costs over the $75,000 contribution by Hennepin County. 3.4 Billing of Hennepin County. Hennepin County shall be billed in accordance with the Letter of Agreement by and between Hennepin County and the City of Minneapolis and the Hennepin County/City of Minneapolis Road Maintenance Agreement No. PW 41-20-20. 4. Final Cost Calculation and Payment. 4.1 Final Cost Calculation. The final City Project construction costs will be based on the unit prices in the City of Minneapolis construction contract, the final quantities, and any amendments and change orders. 4.2 Monthly Progress Payments. All monthly progress payments to the contractor shall be made by Minneapolis. All change orders concerning work within the City of Columbia Heights, shall be agreed to by Columbia Heights’ City Engineer, prior to execution by the City of Minneapolis. 4.3 Final Contract Payment. Final contract payment shall occur only after final written acceptance of the improvements by the City authorized representative of each city.3.4. Final Acceptance Documentation. The final acceptance documentation shall include the following: a The Final Acceptance letter has been issued by the Engineer. b A written release approving final payment has been received by the Engineer and from the Contractor's Sureties. 57 Item 5. 4 c Proof provided by the Contractor, subcontractors, and trucking companies that they have complied with the provisions of Minnesota Statute § 290.92 regarding withholding of Minnesota State income taxes. d An affidavit has been received by the Engineer from the Contractor (including his subcontractors and suppliers) showing that all claims against them by reason of this Contract have been either paid or satisfactorily secured. e The complete bound original of the Erosion Control Logs and Traffic Control Logs 5. Payment 5.1 Amount Due. The City of Columbia Heights agrees to pay the Contribution Amount as described herein. 5.2 When to Invoice. Minneapolis will invoice Columbia Heights for (50%) of Columbia Heights’ Cost Participation under this Agreement after this Agreement has been fully executed by the Parties and an award has been made by Minneapolis to the successful bidder on the Project. The remaining (50%) will be invoiced to Columbia Heights within 30 days following the completion of Columbia Heights’ bond process. Minneapolis shall manage and document these costs to Governmental Accounting Standards Board (GASB). 5.3. Pay to the Order of. Payment shall be made to the City of Minneapolis, in the name of the City of Minneapolis Treasurer, by the City of Columbia Heights fund XXXXXX for the full amount due, within thirty (30) days of the invoice date. 6. Records/Audits. Subject to the requirements of Minnesota Statutes, §16C.05, subd. 5 (as may be amended), the City of Minneapolis agrees that the State Auditor, the Legislative Auditor, the City of Columbia Heights or any of their duly authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc. which are pertinent to the Project and the accounting practices and procedures of the City which involve transactions relating to this Agreement. Such materials shall be maintained, and such access and rights shall be in force and effect during the period of this Agreement and for six (6) years after its termination or cancellation. 7. The City’s Maintenance Responsibilities. Upon completion of the Project, each party shall continue to be solely responsible for all obligations associated with ownership and maintenance of the portion of the Project under their jurisdiction at their sole cost. This Agreement is not intended and shall not transfer any ownership or maintenance responsibilities from Minneapolis to Columbia Heights, or Columbia Heights to Minneapolis, or any other party 58 Item 5. 5 8. Authorized Representatives. To coordinate the services of Minneapolis with the activities of Columbia Heights and vice versa so as to accomplish the purposes of this Agreement, the following designated representatives shall manage this Agreement on behalf of Minneapolis and Columbia Heights. City of Columbia Heights: Sulmaan Khan City of Columbia Heights Interim City Engineer 763-706-3704 skhan@columbiaheightsmn.gov City of Minneapolis: Alebel Mehari City of Minneapolis project Manager 612-673-3602 alebel.mehari@minneapolismn.gov 9. Assignment, Amendments, Default, Agreement Complete, Execution, Invalidation, Cancellation or Termination 9.1 Assignment. Except as expressly stated herein, the Parties shall not assign, subcontract, transfer or pledge this Agreement and/or the services to be performed hereunder, whether in whole or in part, without the prior written consent of the other Party. 9.2 Amendments. Any alterations, variations, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by the Parties hereto. 9.3 Default. If either Party fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless excused by the non-defaulting party, the non- defaulting party upon written notice may immediately cancel this Agreement in its entirety. 9.4 Agreement Complete. The entire Agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement 9.5 Execution. Each City represents that its governing body has duly authorized the execution and delivery hereof, and that upon such execution and delivery, this Agreement will be binding as against such party. 59 Item 5. 6 9.6 Invalidation. If any provision of this Agreement shall be held invalid, illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof, and the remaining provisions shall not in any way be affected or impaired thereby. 9.7 Cancellation or Termination. This Agreement may be terminated or canceled by either Party with or without cause upon thirty (30) day written notice. This Agreement shall be terminated or cancelled by either party upon a material breach by the other Party. In the event of a termination or cancellation, the Parties will remain responsible for cost participation as provided in this Agreement for obligations incurred up through the effective date of the termination or cancellation, subject to any equitable adjustment that may be required to account for the effects of a breach. Absent termination or cancellation by either party, this Agreement shall terminate with the expiration of the project warranties or one year after the agreement date, whichever is later. 10. Indemnification. Each party agrees to defend and indemnify and hold harmless the other, its officers, agents, volunteers, and employees, for claims, liability, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney’s fees, resulting directly or indirectly from any act or omission of the party or the party’s past, present, or future consultants or sub-consultants, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this contract, and against all loss by reason of the failure of the party to perform fully, in any respect, all obligations under this contract. Nothing herein shall be deemed a waiver by either party of the limitations on liability set forth in Minnesota Statutes, Chapter 466. 11. Nondiscrimination. The provisions of Minnesota Statute §181.59, Minneapolis Code of Ordinances §139.50, and any applicable local ordinance relating to civil rights and discrimination shall be considered a part of this Agreement as though fully set forth herein. 12. Counterparts/Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy of this Agreement and all of which, when taken together, will be deemed to constitute one and the same agreement. The facsimile, email or other electronically delivered signatures of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals. 13. Minnesota Laws Govern. The laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the Parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the Parties will be in the appropriate federal court within the State of Minnesota. 60 Item 5. 7 (This space left intentionally blank) 61 Item 5. 8 IN WITNESS WHEREOF, the parties hereto by their authorized representatives hereunto set their hands as of the day and date first above written. City of Minneapolis Approved: _________________ Don Elwood Department Head responsible for Contract Monitoring for this contract Dated: _________________ Countersigned: _________________ Pam Fernandez Finance Officer Designee Dated: _________________ Approved as to Form: By: _________________ Tiffany Spoor Assistant City Attorney Dated: _________________ City of Columbia Heights By: _________________ Amáda Márquez Simula, Mayor Dated: _________________ And By: _________________ Kevin Hansen, Interim City Manager Dated: _________________ 62 Item 5. 9 LIST OF ATTACHMENTS Attachment A - Signed project construction plans Attachment B - Construction cost estimates for the Columbia Heights portion Attachment C: Extension of project scope map at Stinson intersection. 63 Item 5. 10 Attachment B Construction cost estimates: construction costs for the Columbia Heights portion Project Work Estimated Cost Roadway – 37th AVENUE NE $4,418,783.42 Storm Sewer – 37th AVENUE NE $733,733.50 Roadway – 37th PLACE NE $489,990.36 Landscaping – 37th AVENUE NE $76,233.00 Landscaping – 37th PLACE NE $21,486.00 Locally Funded – Columbia Heights $86,908.00 Sub-total $5,827,134.28 Total Estimated Construction Costs $5,827,134.28 Construction engineering, construction Inspection, material testing, and construction administration (10%) $582,713.43 Total Estimated Project Costs for Columbia Heights payable to Minneapolis $6,409,847.71 Columbia Heights Portion of Metropolitan Council Regional Solicitation Grant (Minneapolis will be reimbursed directly from Federal Aid full $7 million grant amount awarded to both cities) ($3,500,000.00) Columbia Heights non-federal cost participation $2,909,847.71 64 Item 5. CP CP CP T-BURT-BURT-BUR T- B U R T- B U R >> > > > > CP CP W W ST G W G ST U ST W WCP > > > > > >> >> >> >> > I I I I I >> >> >> >> > > > > > ST > > > > > > > > TEL TEL T- B U R T- B U R T- B U R T- B U R T- B U R T - B U R T- B U R FO - B U R FO - B U R FO - B U R FO - B U R FO-OH-CFO-OH-CFO-OH-C F O - O H - C FO-OH-CFO-OH-CFO-OH-CFO-OH-CFO-OH-CFO-OH-CFO-OH-C F O - O H - C FO - O H - C FO - O H - C 37TH AVE NE ST I N S O N B L V D N E / C S A H 2 7 MIDWEST AUTO REPAIR 37TH AVE NE ST I N S O N B L V D N E / C S A H 2 7 152 153 154 154 >>>> +49.79 OF -55.31 +49.50 OF -17.49 +62.74 OF -17.49 +62.66 OF -7.49 +49.50 OF -7.56 +49.45 OF +43.79 +36.78 OF +45.90 +31.07 OF +45.48 +21.67 OF +34.39 +44.24 OF +34.26 37TH AVE NE ST I N S O N B L V D N E / C S A H 2 7 MIDWEST AUTO REPAIR R=5' R=5' END B618 +46.27 OF -53.34 ER +11.27 OF -18.50 RAD +11.27 OF -53.50 R=35 ER +41.73 38.69 END B624 +41.73 OF 38.69 ER +21.92 OF 18.50 RAD +21.73 OF 38.50 R=20 B624 22.5' 37TH AVE NE ST I N S O N B L V D N E / C S A H 2 7 152 153 154 154 >>>> 34 . 4 ' 46 . 1 5 ' 27 . 1 ' 18 . 5 ' x: \ k o \ m \ m n p l s \ 1 6 3 3 6 5 \ 5 - f i n a l - d s g n \ 5 1 - d r a w i n g s \ 1 0 - c i v i l \ c a d \ d w g \ s h e e t \ m n 1 6 3 3 6 5 _ p a v e p l a n _ 3 . d w g 9 / 2 6 / 2 0 2 2 9 : 5 9 A M DATELIC. NO. DATE: DATE: DATE: DRW: CHK: APP: KM SG SG NO. DATE DRW APPCKD REVISION PRELIMI N A R Y DATE: DATE: DATE: DRW: CHK: APP: EXISTING CONSTRUCTION PROPOSED CONSTRUCTION 34 . 3 9 ' 46 . 1 6 ' 19 . 1 7 ' 80 . 5 5 ' P. L . P. L . 19 . 1 7 ' MA T C H L I N E - S T A 1 5 2 + 0 0 80 . 5 6 ' P. L . P. L . MA T C H L I N E - S T A 1 5 2 + 0 0 NOTES: 1. MATCH EXISTING SIDEWALK AND BOULEVARD WIDTHS AT ALL SIDE STREETS 2. PROTECT ALL EXISTING TREES, WALLS, FENCES, BUILDING FACES, AND OTHER STRUCTURES OUTSIDE OF REMOVAL LIMITS UNLESS OTHERWISE INDICATED. 3. ALL DISTURBED AREAS SHALL BE RESTORED WITH TOPSOIL AND SOD. TOPSOIL INCIDENTAL TO SOD PLACEMENT UNLESS OTHERWISE NOTED. 4. ALL WALK SAWCUTS SHALL BE AT NEAREST JOINT. 5. CONTRACTOR SHALL CONTACT US BENCH (612.721.2525) TO REMOVE BENCHES AT BUS STOPS AT LEAST 2 WEEKS IN ADVANCE OF THE START OF CONSTRUCTION IN THE VICINITY OF THE BENCH. 6. SEE LANDSCAPE PLAN FOR QUANTITIES. CONCRETE SAWCUT CONCRETE SAWCUT BITUMINOUS SAWCUT BITUMINOUS SAWCUT CONCRETE SAWCUT 2104.502 REMOVE SIGN TYPE C EACH 4 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT 104 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 34 2104.503 REMOVE CURB & GUTTER LIN FT 47 2104.504 REMOVE BITUMIONUS PAVEMENT SQ YD 28 2104.504 REMOVE CONCRETE PAVEMENT SQ YD 784 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 42 2104.504 REMOVE CONCRETE WALK SQ FT 1015 2531.503 CONCRETE CURB & CUTTER DESIGN B624 LIN FT 153 2531.503 CONCRETE CURB & CUTTER DESIGN B618 LIN FT 166 2521.518 4" CONCRETE WALK SQ FT 597 2521.518 6" CONCRETE WALK SQ FT 352 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 41 2360.507 TYPE SP 9.5 WEARING COURSE (3,C) (BITUMINOUS TRAIL) TON 26 2360.507 TYPE SP 9.5 WEARING COURSE (3,C) (BITUMIONUS DRIVEWAY PAVEMENT) TON 0 2360.507 TYPE SP 12.5 WEARING COURSE (5,L)TON 161 2360.507 TYPE SP 12.5 NON-WEARING COURSE (4,L)TON 239 ALIGN - 37THAVENE ALIGN - 37THAVENE END PAVING SP 141-272-013 STA. 153+62.69 END PAVING sp 141-272-013 STA. 153+62.69 CONCRETE SAWCUT Attachment C 65 Item 5. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE APRIL 24, 2023 ITEM: ACCEPT MWMO GRANT AGREEMENT FOR 37TH AVENUE and 37th PLACE GREEN STORMWATER INFRASTRUCTURE IMPLEMENTATION DEPARTMENT: Engineering BY/DATE: Sulmaan Khan / April 18, 2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The City of Columbia Heights and the City of Minneapolis will be jointly participating in the street reconstruction of 37th Avenue from Central Avenue to Stinson Boulevard and 37 th Place from 37th Avenue to Stinson Boulevard. This project is anticipated to start construction in May 2023. As part of the design of the reconstructed streets, green stormwater infrastructure (GSI) will be implemented along the corridors which includes rain gardens and tree trenches which will help with filtering pollutants and i mproving the quality of stormwater runoff. Staff has had discussions with the Mississippi Water Management Organization (MWMO) regarding potential grants that are available for water quality projects within the City. Staff asked the consultant engineer, Stantec, who was hired to put together GSI plans on the project to coordinate with MWMO and provide information on expected water quality improvements on the 37 th Avenue and 37th Place reconstruction projects based on implementation of GSI along the corridor. After reviewing the information, MWMO agreed to provide funding for implementation of GSI in the amount of $274,729 through a grant to the City. STAFF RECOMMENDATION: Approve the grant agreement with the MWMO for the 37th Avenue and 37th Place reconstruction projects in the amount of $274,729. RECOMMENDED MOTION(S): MOTION: Accept the grant from the MWMO in the amount of $274,729 for the 37 th Avenue and 37th Place reconstruction projects, Projects 2110 and 2306. ATTACHMENT(S): MWMO Grant Agreement 66 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Capital Project Grant Agreement #2012301 1 MD160-6-764047.v4 MEMBER CAPITAL PROJECT GRANT AGREEMENT Project Title 37th Avenue Street Reconstruction – Green Stormwater Infrastructure Grant Funds (Total Amount – Not to Exceed) $274,729 Grantee City of Columbia Heights Grantee Address 637 38th Avenue NE, Columbia Heights, MN 55421 Grantee Project Manager Sulmaan Khan Interim City Engineer, City of Columbia Heights Grantee Phone (763) 706-3704 Grantee Email skhan@columbiaheightsmn.gov Project Completion Date December 31, 2025 (substantial completion by the end of 2023, with a 2- year plant establishment and management timeline). Minimum Project Maintenance Period 20 years MWMO Project Manager Emmy Baskerville MWMO Project Manager Contact Information (612) 746-4989 ebaskerville@mwmo.org Effective Date April 25, 2023 This Member Capital Project Grant Agreement (“Agreement”) is entered into by and between the Mississippi Watershed Management Organization, a Minnesota joint powers entity, (“MWMO”) and the above-named grantee (“Grantee”). MWMO and Grantee may hereinafter be referred to individually as a “party” or collectively as the “parties.” The information set out above is made part of this Agreement and may be referred to herein by the indicated labels. RECITALS A. MWMO is a joint powers watershed management organization created pursuant to Minnesota Statutes, sections 103B.201 to 103B.252, the Metropolitan Surface Water Management Act (“Act”). B. MWMO conducts programs and projects to meet its obligations under the Act and the rules adopted pursuant to the Act. 67 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Capital Project Grant Agreement #2012301 2 MD160-6-764047.v4 C. Grantee is a member community of MWMO and, together with the other member communities, is committed to carrying out projects in furtherance of MWMO’s plan and goals. D. MWMO has selected and approved a request received from Grantee for funding to implement the proposed program or project named above (“Project”) within the boundaries of MWMO. The agreed upon outcomes and methods for the Project are described in the final deliverables section of the attached Exhibit A. E. MWMO has determined the Project proposed by Grantee will further the implementation of the comprehensive watershed management plan of MWMO. F. The parties desire to enter into this Agreement to set out the terms and conditions of a grant provided by MWMO to Grantee to complete the Project. AGREEMENT In consideration of the covenants and agreements contained herein, and intending to be legally bound, the parties hereby agree as follows: 1. Grant. MWMO agrees to provide Grantee a grant up to the total amount indicated above (“Grant Funds”) conditioned on compliance with the terms and conditions of this Agreement. The Grant Funds shall be provided as a reimbursement of the costs Grantee incurs in carrying out the Project as specified in the attached Exhibit A. MWMO shall retain 10% of the total Grant Funds until Grantee verifies completion of all Project components, provides all deliverables, and provides an acceptable operations and maintenance plan. 2. Grant Distribution. MWMO agrees to disburse the Grant Funds to Grantee in accordance with this section. (a) Limits on Grant. MWMO will reimburse Grantee for expenses incurred in the Project up to the total amount of Grant Funds, which is the maximum amount to be provided under this Agreement. All other costs and expenses incurred by Grantee in completing the work of the Project will be the responsibility of Grantee. Only costs and expenses identified in Exhibit A as “reimbursable” are eligible for reimbursement by MWMO. Administrative costs incurred by Grantee including, but not limited to, compensation and benefits of Grantee staff, are not eligible for reimbursement under this Agreement. MWMO will not reimburse Grantee for expenses incurred by Grantee that are paid or reimbursed by a grant from another source. (b) Payment Requests. MWMO will disburse funds to Grantee based on a payment request form provided by MWMO, submitted by Grantee, and approved by MWMO. Payment requests may be submitted no more frequently than once each month and must be accompanied by supporting invoices that relate to activities in the approved Project budget. Upon verification of the adequacy of a written disbursement request and consistency with the terms of this Agreement, MWMO will disburse the requested amount to Grantee within four weeks after receipt of a written disbursement request. 68 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Capital Project Grant Agreement #2012301 3 MD160-6-764047.v4 3. Project Construction. Grantee agrees to undertake and construct the Project in accordance with this section. (a) Approved Plans. Grantee shall construct the Project in accordance with plans and specifications (collectively, the “Plans”) developed for the Project. The Plans shall be consistent with information contained in Exhibit A and must be approved in writing by MWMO Executive Director or MWMO Project Manager (collectively, the “Executive Director”) prior to commencement of construction. Any alterations to the Plans and any change orders issued for the Project must be approved in writing by the Executive Director. Any proposed alteration or change order presented to the Executive Director for approval must include the estimated budget impact resulting from the change. (b) Project Schedule. Grantee will complete the Project by the Project Completion Date, but in no case later than the timeline provided in Exhibit A. Failure to complete the Project by the Project Completion Date shall constitute a breach of this Agreement, unless the Executive Director approves an extension of the Project Completion Date in writing. (c) Contractors. If Grantee retains one or more contractors (collectively, the “Contractor”) to construct the Project, Grantee will advertise for bids and award contracts in accordance with the requirements of law. Grantee will award the contract and supervise and administer the Contractor’s construction of the Project to ensure it is completed in accordance with Plans and this Agreement. Grantee will require the Contractor to provide all payment and performance bonds required by law. Grantee will require the Contractor to name MWMO as an additional insured on all liability policies required by Grantee and require MWMO be given the same notification of cancellation or non-renewal as is given to Grantee. Grantee will provide MWMO copies of the Contractors’ certificates of insurance upon request. Grantee will require the Contractor to defend, indemnify, protect, and hold harmless MWMO and Grantee, their agents, officers, and employees, from all claims, actions, costs, and expenses, including reasonable attorneys’ fees, arising from negligent acts, errors or omissions of the Contractor. Grantee shall be responsible for supervising the work of the Contractor and ensuring the Project is completed in accordance with the Plans. However, MWMO may observe and review the work of the Project until it is completed. (d) Site Investigation. Grantee shall perform all necessary investigations of the site to determine suitability to construct the Project and to identify any contamination or other conditions that may impact the construction of the Project. Grantee shall not proceed with the Project until all required environmental review and remediation of site contamination is completed or a plan for remediation is approved by the appropriate regulatory agencies. (e) Construction. All work performed by Grantee and its Contractor under to this Agreement must be performed in accordance with the Plans and to the satisfaction of MWMO as determined by the Executive Director. 69 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Capital Project Grant Agreement #2012301 4 MD160-6-764047.v4 (f) Project Maintenance. Grantee shall be responsible for maintaining the improvements constructed as part of the Project for at least the Minimum Project Maintenance Period. Grantee shall not alter the Project site in any manner that is contrary to the purpose of the Project or its identified outcomes. 4. Grantee Obligations. Grantee shall comply with all of the following with respect to the use of the Grant Funds. (a) Use of Funds. Grantee shall only use the Grant Funds for the eligible costs of the Project as described in Exhibit A. (b) Cost Overruns. Grantee agrees that any cost overruns, as specified in Exhibit A, are the sole responsibility of Grantee. (c) Reporting. Grantee shall submit progress reports to MWMO at least every six months on the status of the Project (or as otherwise specified in Exhibit A), using the work plan, timeline, and budget in Exhibit A. A Project close-out meeting with MWMO staff must occur prior to the Project Completion Date, or as indicated in Exhibit A. (d) Accounting and Record Keeping. Grantee will keep financial records including properly executed contracts, invoices, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditures for all expenditures of Grant Funds made pursuant to this Agreement. Accounting methods will be in accordance with generally accepted accounting principles. (e) Capital Equipment and Real Property. The title for any equipment purchased with the Grant Funds provided under this Agreement shall be taken in the name of MWMO. The equipment will remain the property of MWMO for its useful life. After the termination of this Agreement the equipment may remain in the custody of Grantee so long as it is used for the purposes of promoting and supporting Grantee’s Project goals. MWMO may take possession of the equipment at such time as it becomes necessary to use it for MWMO purposes. If real property is acquired or improved with Grant Funds, MWMO may require the recording of such covenants or restrictions on the use and development of the property as MWMO deems necessary and appropriate to ensure the continuing benefit of the Project to the public. (f) Grantor Acknowledgement. Signage, printed materials, publications and presentations related to the Project shall acknowledge the funding provided by MWMO as described in Exhibit A. (g) Subgrantee Obligations. If any portion of the Grant Funds comes from grants provided to MWMO, Grantee agrees to comply with the terms and conditions of the associated grant agreement, including performing the duties of MWMO under the grant agreement as may be needed given Grantee’s role as the entity responsible for constructing and administering the funded Project. 70 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Capital Project Grant Agreement #2012301 5 MD160-6-764047.v4 5. Term. This Agreement shall be effective as of the Effective Date indicated above and it shall terminate on the date all obligations have been satisfactorily fulfilled by both parties, or on the Project Completion Date, whichever occurs first. MWMO will not be obligated to reimburse any expenses incurred after the Project Completion Date or to pay any payment requests received more than 90 days after the Project Completion Date. 6. Termination. MWMO may terminate this Agreement for just cause. Just cause includes, but is not necessarily limited to, MWMO, in its reasonable discretion, determining Grantee used Grant Funds for any purpose other than in furtherance of the Project or has otherwise breached a material term of this Agreement. MWMO shall give Grantee at least 14 days written notice of termination. The notice shall be mailed to the Project Manager at the address indicated in this Agreement. The termination shall be effective as of the date indicated in the notice, unless the Executive Director determines Grantee has fully cured the breach prior to that date. The following sections and paragraphs survive termination or expiration of this Agreement: Project Maintenance; Indemnification; Audit; Data Practices Act; and Inspection. 7. Independent Contractor. Grantee is in all respects an independent contractor under this Agreement and will be solely responsible for performing the work required hereunder as well as the means and manner of performance thereof. MWMO will not be an employer, partner or co- venturer with Grantee for any purpose, and will have no responsibility or liability for the acts or omissions of Grantee. Nothing herein authorizes Grantee to act as an agent or representative of MWMO for any purpose. 8. Legal Compliance. Grantee shall comply with all applicable federal, state, and local laws, rules, regulations, and ordinances, and obtain any required permits or permissions, in letting any contracts, constructing the Project, and in otherwise carrying out its obligations under this Agreement. This obligation includes, but is not limited to, complying with the requirements and regulations of The Americans with Disabilities Act of 1990 (ADA), the Minnesota Human Rights Act (Minnesota Statutes, chapter 363), Minnesota Statutes, section 181.59, and Title VII of the Civil Rights Act of 1964. This Agreement shall be governed by and construed according to the laws of the State of Minnesota. 9. Indemnification. Grantee agrees to defend, indemnify and hold harmless, MWMO, its officials, officers, agents and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney’s fees, resulting directly or indirectly from any act or omission of Grantee, its offices, employers, agents, contractors or subcontractors or anyone directly or indirectly employed by them, or anyone volunteering for them, or anyone for whose acts or omissions they may be liable in the construction of the Project and against all loss by reason of the failure of Grantee to perform fully, in any respect, all obligations under this Agreement. Nothing in this Agreement shall constitute a waiver by either party of any limits on or exclusions from liability available to them under Minnesota Statutes, chapter 466 or other law. 10. Insurance. Grantee shall secure and maintain such insurance as it deems reasonably necessary to protect the public, MWMO, and Grantee from claims arising out of Grantee’s activities under this Agreement and to fulfill Grantee’s obligations hereunder including, but not limited to, the indemnification obligation. 71 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Capital Project Grant Agreement #2012301 6 MD160-6-764047.v4 11. MWMO Inspection. Grantee grants MWMO a license to enter the Project site to inspect the Project and its ongoing maintenance at all reasonable times during the term of this Agreement and the Minimum Project Maintenance Period. 12. Data Practices Act. Grantee and MWMO must comply with the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13, as it applies to all data provided by MWMO under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by Grantee under this Agreement. If Grantee receives a request to release data referred to in this paragraph, Grantee must immediately notify MWMO. Grantee’s response shall comply with applicable law. 13. Notices. Any notices required under this Agreement shall, with respect to MWMO, be provided to MWMO Project Manager and shall, with respect to Grantee, be provided to the Project Manager. 14. Entire Agreement. This document, including the recitals, exhibits, and any referenced documents (all of which are incorporated in and made part of this Agreement), constitutes the entire agreement between the parties regarding this matter. To the extent that any inconsistency exists between the text of this Agreement and Exhibit A, Exhibit A shall be deemed controlling. 15. Audit. All books, records, documents, and accounting procedures of Grantee related to the Project are subject to examination by MWMO and either the State Auditor or the Legislative Auditor for at least six years after the Project Completion Date. 16. Amendments. No modification, amendment, deletion, or waiver in the terms of this Agreement is valid unless it is in writing and signed by the parties. 17. Assignment. Grantee will neither assign nor transfer any rights or obligations under this Agreement without the prior written consent of the Board. Grantee may contract with others, including appropriate local units of government, to complete the work specified in Exhibit A. However, Grantee will continue to be responsible for performance of its obligations under this Agreement notwithstanding contracts with Contractors or an approved assignment to a subgrantee. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed, by their duly authorized representatives, effective as of the Effective Date indicated above. 72 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Capital Project Grant Agreement #2012301 7 MD160-6-764047.v4 GRANTEE: City of Columbia Heights, c/o Sulmaan Khan Signature: Printed Name: Email Address: Title: Date: Signature: Printed Name: Email Address: Title: Date: MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Signature: Printed Name: Email Address: Title: Date: and Signature: Printed Name: Email Address: 73 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Capital Project Grant Agreement #2012301 8 MD160-6-764047.v4 Title: Date: Attachment(s): Exhibit A: Project and Grant Details Exhibit B: Budget 74 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Capital Project Grant Agreement #2012301 MD160-6-764047.v4 EXHIBIT A Project Details 75 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Exhibit A to MWMO Capital Project Grant Agreement #2012301 1 MD160-6-768198.v5 Project Name: 37th Avenue Street Reconstruction – Green Stormwater Infrastructure Project Description and Purpose The City of Columbia Heights (in conjunction with the City of Minneapolis) will reconstruct a portion of 37th Avenue starting in 2023. The project was identified in the MWMO’s 5-year Capital Improvement Schedule within the Watershed Management Plan. This reconstruction is approximately 5,230 linear feet and is between Central Avenue and Stinson Boulevard NE. The street, 37th Avenue, lies on the boundary between Minneapolis and Columbia Heights. Project goals are to narrow 37th Ave, enhance the pedestrian experience, and improve aging pavement and infrastructure. The project includes adding a pedestrian trail on the north side of 37th Avenue, and a boulevard between 37th and the proposed trail. This work provides the opportunity to make right-of-way and boulevard improvements with multiple benefits (infrastructure, environmental, societal, aesthetic) for various users (drivers and pedestrians). These improvements help further the goal of improving water quality by reducing the overall impervious area within this corridor, creating disconnected impervious areas with the inclusion of the proposed trail, and incorporating green stormwater infrastructure (GSI). GSI helps retain water from small storms, reducing stormwater discharges and pollutant loads. The grant will fund the GSI on the north side of the road, within the City of Columbia Heights Stormwater Management and/or Habitat Improvements The project is proposing green infrastructure designs for stormwater management at the site. Bioretention in the form of 27 curbside bioswales and tree trenches will be installed. Green Stormwater Infrastructure (GSI) will use native plants and trees and a native seed mix that is designed to be attractive for pollinators. The project will treat runoff from the public right-of-way and off-site drainage areas, retaining phosphorus and other contaminates prior to discharge to downstream waterbodies. The project features are expected to remove a total of 7.0 lbs. of total phosphorus (TP), and 1,860 lbs. of total suspended solids (TSS) annually. Scope of Work of Capital Project The MWMO funding will be used for the installation of green stormwater infrastructure and native habitat features, as follows: 27 stormwater BMP’s including both curbside bioswales and tree trenches; 0.96 acres of native habitat, established by using a combination of native seed and container plants; 57 native deciduous trees Funds will be distributed according to the bid schedule as attached in Exhibit B. The Grantee agrees that they are solely responsible for the operation and maintenance of the Project and that the Project will be operated and maintained for no less than Minimum Project 76 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Exhibit A to MWMO Capital Project Grant Agreement #2012301 2 MD160-6-768198.v5 Maintenance Period (20 years) established for the Project. The obligation to maintain the Project for the entire period survives the expiration or termination of the grant agreement. If the Project is not maintained for this period of time, MWMO reserves the right to request reimbursement, at a pro rata basis, of expended funds. Deliverables The Grantee will provide the MWMO the following deliverables: 1.Copies of site investigation reports, such as surveys, soil boring reports, Phase 1 / Phase 2 Environmental Site Assessment (ESA) reports etc. 2.Final design documents, including calculations and stormwater model summaries (inputs and outputs) used in the design and updated, as needed, to reflect the constructed system. 3.Final construction documents, including specifications (i.e., bid package). 4.Awarded bid documents and comparison to Cost Estimate provided in grant application, outlined by line item. 5. Pre-Construction, During Construction, and Post-Construction photos (with GPS coordinates and dates, preferred). 6.Regular Project updates throughout the contract period. Project updates should include, at minimum, construction start, timeline of the installation of stormwater and habitat components, the schedule of vegetation establishment management activities, (including but not limited to mowing, watering, herbicide, weeding, plant replacement etc.), and construction end. 7.Participation with MWMO staff in development of any Education & Outreach opportunities and materials, including: a.Funding acknowledgement and MWMO logo b. Participation with MWMO to create physical signage and other educational materials related to the stormwater components. 8.Coordination with MWMO staff for public relations opportunities, including: a.Public communications associated with the project, such as open houses, newsletters, press releases, videos and other communication products. b.Opportunities to capture photos and/or video of construction milestones. 9.Backup documentation needed for the MWMO to determine reimbursable expenses, including contractor and subcontractor invoices, as applicable. 10.Vegetation Establishment Plan which focuses on early strategies to control weeds and support native plant species establishment. The plan should include provisions for frequent inspections, regular weeding and a watering schedule. 11.Operations and Maintenance Plans and schedule, for all stormwater best management practices (“BMPs”) over the life of the Project, including a native vegetation maintenance schedule and adaptive management plan. 12.As-built Drawings related to stormwater BMPs. If designs changed during building process, consultants shall provide updated stormwater performance estimates to reflect actual implementation. 13.GSI features containing native vegetation / pollinator habitat features shall meet the following performance standards, as estimated by aerial cover percent: 77 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Exhibit A to MWMO Capital Project Grant Agreement #2012301 3 MD160-6-768198.v5 a.Year 1 (through fall 2024) (Post construction to 1-year post construction): no more than 20% weedy species coverage during first year (establishment year) at any one point after planting and no more than 20% bare earth coverage. Replacement of all plant mortality from the previous year. b.Year 2 (through fall 2025): no more than 20% weedy species, and no more than 20% bare earth. c.Year 3 (through fall 2026): 90% native species coverage, and no more than 10% weedy species and no greater than 10% bare earth. MWMO will hold 10% of the grant dollars until native vegetation is established. A total of 5% will be disbursed after Year 1 if performance standards are met, and the final 5% will be disbursed when Year 2 performance standards are met. MWMO reserves the right to extend the grant agreement if performance standards are not met by the end of Year 3, to allow additional time for management to meet these standards. 14.Project Closeout meeting with MWMO Staff, including Project walk-through and certification that the Project was installed according to the approved plans and specifications. Anticipated Project Schedule Project Phases Complete by (month/date/years): Final Design * January 15, 2023 Construction documentation/bidding February 12, 2023 Construction start April 25, 2023 Construction end December 31, 2023 Vegetation Establishment and Management October 15, 2025 *Completed prior to Capital Project Grant Agreement Project Budget As described in the Agreement, the Capital Project Grant shall not exceed the total amount of Grant Funds. MWMO Grant funding will be used for eligible expenses related to components listed under Scope of Work of Capital Project above. Funds will be reimbursed according to the invoices submitted corresponding to the items listed in the cost estimate as described in Exhibit B. Requested changes to line items shown in Exhibit B affecting the scope in this document that do not increase the total Project cost beyond the established contingency amount and that do not extend Project end date require review and approval by the MWMO staff. Other amendments, as determined by the Executive Director, require review and approval by the MWMO Board. 78 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Exhibit A to MWMO Capital Project Grant Agreement #2012301 4 MD160-6-768198.v5 Reimbursements The MWMO will reimburse only for expenditures identified within Exhibit B and defined as eligible costs. Requested reimbursements must include copies of all relevant invoices. Reimbursements may be submitted monthly, and must correspond with a deliverable or eligible cost item, completed or in progress, as detailed in this document. The MWMO will hold 10% of the total Grant Funds until verification of completion of all project components, and receipt of all deliverables listed in this Exhibit A. All Grantee staff costs and administrative expenses incurred in completing the work of the Project shall be the responsibility of the Grantee. The capitalized terms in this Exhibit A shall have the same meaning given them in the Agreement to which it is attached. 79 Item 6. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Capital Project Grant Agreement #2012301 MD160-6-764047.v4 EXHIBIT B Project Budget 80 Item 6. PROJECT NAME: 37th Avenue Street Reconstrruction ‐ Green Stormwater Infrastructure MWMO Capital Projects Grant Budget Form MWMO Grant  Request Cash Match Other  Matching/ In  Kind Funds Landscape Improvements Unit Quantity Unit Cost TOTAL MWMO Grant Cash Match Other Funds Boulevard Topsoil Borrow (CY)769 $45.00 $34,605.00 $24,223.50 $10,381.50 Deciduous Trees; 2.5" B&B (EA)18 $780.00 $14,040.00 $9,828.00 $4,212.00 Ornamental Tree 2" B&B (EA)36 $740.00 $26,640.00 $18,648.00 $7,992.00 Ornamental Tree 6' Ht B&B (EA)3 $600.00 $1,800.00 $1,260.00 $540.00 Plant Establishment and Maintenance (Lump)0.5 $19,000.00 $9,500.00 $6,650.00 $2,850.00 Seed Mixture Special Pollinator Lawn (LB)172 $7.50 $1,290.00 $903.00 $387.00 Hydraulic Mulch Matrix (LB)2,383 $1.50 $3,574.50 $2,502.15 $1,072.35 Subtotal: $91,449.50 $64,014.65 $27,434.85 $0.00 Green Stormwater Infrastructure Quantity Unit Cost TOTAL MWMO Grant Cash Match Other Funds Common Excavation (CY)773 $59.00 $45,607.00 $31,924.90 $13,682.10 Structural Soil Borrow (CY)399 $170.00 $67,830.00 $47,481.00 $20,349.00 Filter Topsoil Borrow (CY)193 $67.00 $12,931.00 $9,051.70 $3,879.30 Rolled Erosion Control Category 30 (SY)4,823 $2.00 $9,646.00 $6,752.20 $2,893.80 Geotextile Fabric Type 1 (SY)1,305 $3.50 $4,567.50 $3,197.25 $1,370.25 8" PVC Pipe Drain (LF)50 $89.00 $4,450.00 $3,115.00 $1,335.00 8" Perf PVC Pipe Drain (LF)486 $48.00 $23,328.00 $16,329.60 $6,998.40 PVC Pipe Drain Cleanouts (EA)28 $1,200.00 $33,600.00 $23,520.00 $10,080.00 10" PVC Pipe Drain (LF)50 $130.00 $6,500.00 $4,550.00 $1,950.00 10" Perf PVC Pipe Drain (LF)409 $56.00 $22,904.00 $16,032.80 $6,871.20 Construct Drainage Structure Design (EA)10 $3,100.00 $31,000.00 $21,700.00 $9,300.00 Energy Dissapater (EA)14 $1,400.00 $19,600.00 $13,720.00 $5,880.00 Perennial, 1 Gallon (EA)1,121 $17.00 $19,057.00 $13,339.90 $5,717.10 Subtotal: $301,020.50 $210,714.35 $90,306.15 $0.00 TOTAL PROJECT COST $392,470.00 $274,729.00 $117,741.00 $0.00 Project Expenses 81 Item 6. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE APRIL 24, 2023 ITEM: Award Traffic Signal Painting for Five Traffic Signal Systems Along Central Avenue, Project 2308. DEPARTMENT: Public Works / Engineering BY/DATE: Sulmaan Khan, 4/13/2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Several of the traffic signal poles along Central Avenue are in need of repainting. The existing paint at the traffic signal systems in need of repainting is chipping off and fading leaving a rusted and worn out look. Staff has obtained quotes for traffic signal repainting at the following five intersections:  Central Avenue and 40th Avenue  Central Avenue and 45th Avenue  Central Avenue and 47th Avenue  Central Avenue and 49th Avenue  Central Avenue and 52nd Avenue The paint on the traffic signal systems at the above intersections are all in substandard shape aside from the intersection of Central Avenue and 49th Avenue. The paint at this intersection is in acceptable shape but it has a galvanized finish which is inconsistent with the rest of the corridor. For consistency, all traffic signal systems will be painted with a green base, yellow pole, and gray mast arms. STAFF RECOMMENDATION: Staff requested proposals from painting contractors to provide the traffic signal system painting at five different intersections on Central Avenue: Cobalt Companies: $39,700.00 OLS Restoration (Bullfrog Ind): $49,922.40 Pole Painting Plus!: $56,500.00 Staff recommends awarding the traffic signal system painting to Cobalt Companies. RECOMMENDED MOTION(S): MOTION: Move to approve the proposal for traffic signal system painting at five intersections on Central Avenue; Project 2308, with Cobalt Companies for an estimated cost of $39,700.00 appropriated from Fund 430-3170-45185-2308. 82 Item 7. City of Columbia Heights - Council Letter Page 2 ATTACHMENT(S): Cobalt Companies Proposal OLS Restoration Proposal Pole Painting Plus Proposal 83 Item 7. Estimate Date 2/21/2023 Estimate # 1499 Name / Address City of Columbia Heights Attn: Sulmaan Khan 637 38th Ave. NE Columbia Heights, MN 55421 Job Signal Systems Total 7474 Jason Ave NE Monticello, MN 55362 763-238-7891 cobaltcompaniesinc.com Description QtyRate Total Prep and paint signal system: Central Ave. & 40th St. 19,700.00 9,700.00 Prep and paint signal system: Central Ave. & 45th St. 19,175.00 9,175.00 Prep and paint signal system: Central Ave. & 47th St. 16,875.00 6,875.00 Prep and paint signal system: Central Ave. & 49th St. (just poles, mast arms are galvanized) 14,600.00 4,600.00 Prep and paint signal system: Central Ave. & 52nd St. 19,350.00 9,350.00 $39,700.00 84 Item 7. 85 Item 7. Estimate Date 3/29/2023 Estimate #1385 Name / Address City oif Columbia Heights Sulman Khan P.O. # Total 8020 Grunwald Ave NW Maple Lake, MN 55358 peter@polepaintingplus.com 612-229-4025 Description QtyItem Total Refinishimg of 5 traffic signal systems:09 Aerial Painting 0.00 Central & 40th Ave.09 Aerial Painting 11,500.00 Central & 45th Ave.09 Aerial Painting 11,500.00 Central & 47th Ave.09 Aerial Painting 10,500.00 Central &49th Ave.09 Aerial Painting 11,500.00 Central & 52nd Ave. All signal systems will be painted to specs. 09 Aerial Painting 11,500.00 $56,500.00 86 Item 7. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE APRIL 24, 2023 ITEM: AWARD OF PROFESSIONAL SERVICES FOR TOPOGRAPHIC SURVEYS FOR 2024 AND 2025 ALLEY RECONSTRUCTION PROJECTS, PROJECTS 2406 AND 2506 DEPARTMENT: Engineering BY/DATE: Sulmaan Khan 4/13/2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: In 2024 and 2025, the City will be taking a break from the Street Rehabilitation Program and will instead be focusing on reconstructing alleys throughout the City. The reconstructed alleys will remove existing bituminous pavement and replace it with a pa ved concrete surface. We anticipate to reconstruct a total of ten alleys in 2024 and 2025. The attached map shows the alleys that are anticipated to be reconstructed. Due to the current vacancy of the Engineering Tech 4 – Surveyor position in the Engineering group, the Engineering Department staff is unable to provide the necessary topographic survey work needed for designing the alley reconstruction projects. ANALYSIS/CONCLUSIONS: Staff requested proposals from consulting engineers to provide the surveying work. The following proposals were submitted: Bolton & Menk: $27,176.00 Pioneer Engineering: $34,000.00 Staff recommends awarding the topographic surveying to Bolton & Menk. A copy of the submitted proposals, including work scope is attached. RECOMMENDED MOTION(S): MOTION: Move to approve the Proposal for Topographic Surveying for 2024 and 2025 Alley Reconstruction; Projects 2406 and 2506, with Bolton & Menk, based on time and materials with an estimated cost of $27,176.00 appropriated from Funds 415-6400-43050-2406 and 415-6400-43050-2506. ATTACHMENT(S): Bolton & Menk Proposal Pioneer Engineering Proposal 87 Item 8. April 5, 2023 Sulmaan Khan, Assistant City Engineer Public Works – Engineering Department 637 38th Avenue NE Columbia Heights, MN 55421 RE: Proposal for 2024 and 2025 Alley Reconstruction Topographic Surveys Dear Mr. Kahn: We appreciate the opportunity to assist the City of Columbia Heights with the topographic survey and base map for 2024 and 2025 alley reconstruction projects. Bolton & Menk will perform the following tasks to create a base map for the project: • Set Survey Control, • Perform a survey from curb to curb, including curb radii and sidewalk for pedestrian ramp design at locations with existing sidewalks, • Complete a bench loop, and • Reduce the data and create a base map. Bolton & Menk will perform the survey work as described using a combination of one-man and two-man survey crews. We anticipate the following work effort for the project: Work Type Hours Total Office Set-Up and Reviews 12 $ 2,256.00 Field Surveying 120 $ 21,720.00 Base Map 20 $ 3,200.00 Project Totals 152 $ 27,176.00 We understand we will work with Columbia Heights staff during the surveying work, as a staff member will follow our crews and observe our surveying practices. If there are any questions, please call me at (651) 968-7760. Sincerely, BOLTON & MENK, INC. Kevin P. Kielb, P.E. Principal Engineer ACCEPTED BY: DATE: 88 Item 8. 89 Item 8. April 10, 2023 EXHIBIT A Sulmaan Khan | Assistant City Engineer City of Columbia Heights | Public Works - Engineering Department 637 38th Ave NE | Columbia Heights, MN 55421 skhan@columbiaheightsmn.gov Direct: 763-706-3704 | Main: 763-706-3700 RE: City of Columbia Heights 2024 and 2025 Alley Reconstruction – design topography Columbia Heights, MN P.E. Project #123047 Dear Sulmaan Khan: Pioneer Engineering, P.A. (hereinafter called PIONEER) has reviewed the land surveying services requested by Sulmaan Khan | Assistant City Engineer City of Columbia Heights | Public Works - Engineering Department (hereinafter called CLIENT) for the above referenced site. Please find our proposal for providing those services outlined below. SERVICES: Gather sufficient site topography for redesign of 10 separate alleys, approximately 7,000 lineal feet as shown on the attached sketch supplied by CLIENT. Locate: existing improvements as exposed on-site, underground utilities marked by Gopher One Call and shown on plans by others. Supply CLENT dwg format AutoCAD base drawing and/or pdf format plan sheets upon request. TOTAL ESTIMATED COST__________________________________________________$34,000.00 CLIENT RESPONSIBILITIES A. CLIENT will provide PIONEER with plans for existing public utilities. B. CLIENT will provide PIONEER with vertical site control. C. PIONEER will have the right to rely on information contained in documents and electronic files provided by the CLIENT. D. CLIENT will be responsible for all delivery costs, reimbursable costs, and all printing costs. WORK SCHEDULE PIONEER is prepared to begin work upon receipt of authorization to proceed from CLIENT. COMPENSATION Any additional staking due to stakes being lost or additional staking requested in addition to what is listed in the sections above will be billed as extra and invoiced at PIONEER’S hourly rates per the attached Fee Schedule. All fees, costs, and reimbursable expenses will be invoiced directly. All work will be billed monthly and is due and payable upon receipt. Any work on this project in 2024 or later will be to an increase of 5% per year. All invoices outstanding thirty (30) days or more from the invoice date will be assessed a finance charge (interest) at the rate of 1.5% per month. 90 Item 8. Sulmaan Khan | Assistant City Engineer City of Columbia Heights | Public Works - Engineering Department P.E. Project #123047 Page 2 of 2 EXHIBIT A K:\Projects Main\Projects Main - 1 South Office\2023\123047 COLUMBIA HEIGHTS ALLEY RECONSTUCTION [Columbia Heights]{Columbia Heights}\123047 COLUMBIA HEIGHTS ALLEY RECONSTUCTION [Columbia Heights]{Columbia Heights}Ex A PJH 4-10-23.doc123047 COLUMBIA HEIGHTS ALLEY RECONSTUCTION [Columbia Heights]{Columbia Heights}Ex A PJH 4-10-23.doc EXTENT OF AGREEMENT This Exhibit A, the attached General Conditions to Contract/Agreement for Professional Services, the attached PIONEER’S Contract and the attached Fee Schedule, represent the entire and integrated AGREEMENT between the CLIENT and PIONEER. This AGREEMENT can only be amended by written instrument, signed by both the CLIENT and PIONEER The herein quoted estimate is valid for 60 days from proposal date Thank you for the opportunity to submit this proposal. If you have any questions or comments concerning our proposal, please do not hesitate to contact me at (651) 251-0619. Sincerely, PIONEER ENGINEERING, P.A. www.pioneereng.com Peter J. Hawkinson Enclosures PJH: sd 91 Item 8. 4700 150014601400 530 3965 4300 3900 1150 1345 4001 825 3839 1555 4301 4757 1858 317 637 999 4030 1515 4755 4444 2201 4141 3900 3850 1011 440244044406 434643444342 38103808 4458 4301 3919 965 940 3901 1500 675 4707 4101 4301 455 889 885 4340 4306 3984 4612 883 881 879877875873871 855 1000 700 637 590 4624 4618 4600 4453 14151235 1070 620 1069 533 3755 950 3801 4729 716 4657 950 3836 1324 UNITS:101 - 124,201 - 224,301 - 324 UNITS:101 - 125,201 - 225,301 - 325 UNITS:101 - 120,201 - 220,301 - 320 682660674 3719 4141 233 900 3930 4111 3813 4003 3939 3807 3801 4310 4015 4000 3820 4025 3989 4121 1855 4757 4633 4801 230 2300 4605 4326 887 857 38063804 4437 4400 4249 3701 4100 4101 3933 3801 650 4163 635 4025 3817 3825 4111 4205 1675 3900 4215 4409 861 863 4219 4545 3703 300 1813 4259 4350 4110 4315 3829 2007 2301 4101 3853 1402 4450 865 859 841 4000 3843 4131 3973 3815 665 3940 4555 523 3909 4021 970 4650 4422 3746 843 845 847 1741 1739 3806 3816 3826 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4114 937 450 894 4226 2340 4333 4120 4241 1827 3949 4255 4047 690 1903 965 946 4301 1425 1513 1505 4304 677 4236 4250 3973 4347 4603 4501 4429 4122 4357 3737 3741 2010 955 1419 418 592 562 532 636 400 344 550 1322 4656 2200 3961 691 3722 2126 685 655 679 661 667 673 4301 1702 4054 685 637 605 1429 1651 3809 3747 4110 4643 2348 3733 981 325 4140 4110 4211 4708 964 968 952 4260 1025 4111 4656 4320 2217 4328 616 954 1660 2001 655 3733 2116 4336 4554 4700 4656 3801 3755 4326 3720 3712 2117 4344 4230 4040 4220 4240 4256 4451 4226 4220 4127 1316 1209 1200 1129 3960 4119 3840 4026 2300 4220 966 1513 1200 39853979 4812 652 4245 4435 4510 1415 690 3825 672 678 684 642 684 672 660 666 654 678 648 636 651 1135 4005 2108 2124 2107 2100 2101 3915 4550 1116 4332 4320 4657 4326 3959 951 967 954 963 957 958 4115 1331 4307 4042 1904 3818 4411 4211 4117 4311 4609 4200 1920 3810 3939 4507 686 2122 4128 4705 2125 4807 4320 1030 4330 4061 2201 4800 4066 4537 4801 4751 4721 47364741 4751 4702 4709 4703 4717 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200 - 209,300 - 320, 400 - 415 UNITS:101-106&201-206 UNITS:101-103&201-203 UNITS:101-103&201-203 UNITS:1-20 408 410 409 407 405 403 401 341 343 345 347 349 351 328 326 324 332 334 350 348 346 344 342 331 329 325 327 351 349 347 345 343 341 330 332 334 344 346 348 326 350 347 345 343 333 331 329 325 327 38053807380938113813 3823382538273829383138333835 38043806380838103812 3822382438263828383038323834 556 624 620 710 3802 3814 3811380938073805 3815 3803 5 1 2 5 1 4 5 1 6 5 1 8 5 2 0 5 2 4 5 3 2 5 2 2 5 3 6 5 3 8 5 4 0 5 4 2 5 4 4 5 3 4 5 3 9 5 4 1 5 4 3 5 4 5 5 4 7 5 5 1 636 560 558 556 554 552 582 580 578 576 574 572 386238603858385638543852 3865386338613859385738553853 3864386238603858385638543852 3865386338613859385738553853 3866 586 584 582 580 578 576 570 568 566 564 562 560 554 552 550 548 546 544 538 536 534 532 808 834 848852 39523952 3948 3823 725 AVE47 1/2 C R E S T AVE AVE47TH PIERCE ST FILLMORE AVE47TH AVE46TH STST STSTST JOHNSON TAYLOR POLK TYLER UPLANDGOLF PL L NMAIDEN AVE45TH AVE44 1/2 ST ST 45 1/2 AVE ST ST STSTSTST AVE ARTHURPL ARTHUR BLVD AVE46TH AVE47TH ST ST AVE STST AVE 45TH A V E7TH MC LEOD 43RD 4 4 T H LEANDER ST ROYCE AVE43 1/2 ST AVE AVE 44TH 43RD AVE STINSON LANE 42ND B L V D 41ST FILLMORE AVE42ND AVE STINSONAVE AVE BLVD 5TH 3RD 6TH 4TH AVE AVE44TH AVE43RD AVE 42ND ST AVE STST DRFAIRWAY ST C I R C L E AVE40TH 40THHAYES S T POLK TYLER RESERVOIR VAN BUREN JACKSON QUINCY MONROE MADISON JEFFERSON WASHINGTON 7TH STSTSTST ST GOULD STSTST ST ST ST ST AVE 39 1/2 BLVD AVE 39TH STST BLVD AVE39TH ST STSTST ST STST PKWY H A R T CLEVELAND ARTHUR AVE PETERS AVE ST 6TH ST 4TH 5TH 3 R D 40TH S T ST 3RD L O O K O U T ST AVE 41ST SU M MIT H U S E T ST AVE M IL L PL P L AVE AVE TERRACE BLVD 41ST WASHINGTON VAN BUREN JACKSON QUINCY MONROE MADISON JEFFERSON PL38TH HAYES ST PIERCE JOHNSON RESERVOIR AVE37TH LINCOLN BUCHANAN POLK TYLER VAN BUREN JACKSON QUINCY 38TH ST MADISON PL MADISON AVE AVE B L V D STINSON AVE37TH P L 3 7 T H 5TH 38TH 37TH2 1/2 3RD AVE MCKINLEY STST CENTRAL AVE. NE JEFFERSON BENJAMIN ST BOREALIS LN KHYBER LN CHEERY LN IVANHOE PL RESERVOIR BLVD RESERVOIR BLVD BENJAMIN PL ULYSSES ST UNIVERSITY AVE. NE VAN BUREN JACKSON QUINCY MONROE MADISON JEFFERSON WASHINGTON 7TH STSTSTST STSTSTST ST 6TH ST 4TH 5TH ST 4TH 5TH 48TH WASHINGTON JEFFERSON ST 4TH ST 5TH ST WASHINGTON ST JEFFERSON AVE46 1/2 PARKVIEW LN BUCHANAN ST TYLER PL TYLER PL 45TH C H A T H A M R O A D H EI G H T S D R IV E ST ST PIERCE PL 6TH 6TH ST LOMIANKI LN P A R K VIE W PL KEYES ST LABELLE ST MCKENNA ST GUAVITTE ST MAUREEN LN KAREN LN KATHY LN 42 1/2 AVE GRAND AVE JOLLY LN LOGACZ LN ORENDORFF WAY NAEGELE AVE BAKKEN BLVD VETERANS WAY ST 3RD PROFT PL 5TH LOOKOUT PL G R AN D V I EW CT GRANDVIEW WAY LEGEND Alley Reconstruction ®CITY OF COLUMBIA HEIGHTSGIS / ENGINEERING DEPT Map Date: Map Author:April 2023S. Khan City ofColumbia Heights PROPOSED 2024 AND 2025 ALLEY RECONSTRUCTION 92 Item 8. General Conditions to Contract/Agreement for Professional Services Page 1 of 2 Revised April 2013 J:\ACCOUNTING\MISC CONTRACT FORMS\GENERAL CONDITIONS TO CONTRACT/AGREEMENT GENERAL CONDITIONS TO CONTRACT/AGREEMENT FOR PROFESSIONAL SERVICES SECTION 1. SCOPE OF WORK 1.1 PIONEER ENGINEERING, P.A. (Hereinafter called PIONEER) shall perform the services defined in the contract/agreement, and shall invoice the CLIENT for those services at the rates shown on the attached FEE SCHEDULE. For extended projects, the billing rates may increase on January 1st or each year at an annual rate not to exceed 10%. Any estimate of cost to the CLIENT as stated in the contract/agreement shall not be considered as a firm figure, but only as an estimate, unless otherwise specifically stated in the contract/agreement. PIONEER will provide additional services under the contract/agreement as authorized by the CLIENT and requested by the CLIENT with charges for those additional services invoiced at the stated rates. PIONEER shall, upon written request, provide estimates for construction costs. Construction cost estimates shall not be considered as a firm figure, but only as an estimate. SECTION 2. RESPONSIBILITIES 2.1 PIONEER will not be responsible for the failure of others to perform in accordance with the specifications of contract/agreement documents, and PIONEER services shall in no way relieve others of their responsibilities. 2.2 CLIEN T will make available to PIONEER all known information regarding existing and proposed conditions of the site and project to be undertaken. CLIENT will immediately provide PIONEER with any new information which becomes available to it or its contractors which differs materially from information previously provided, including all changes in plans. PIONEER has the right to rely on the information contained in documents provided by the CLIENT. SECTION 3. ESTIMATED COST 3.1 PIONEER will endeavor to perform the work and accomplish the objectives defined in the scope of work within the estimated costs for services provided and schedule proposed. The estimated costs for services provided and schedule proposed are based on our judgment of the requirements known at the time of the proposal. Successful completion within cost and schedule limits can be influenced - favorably or adversely - by changes in work scope and schedule as dictated by CLIENT needs and unforeseen circumstances. PIONEER will notify the CLIENT in advance if schedule or costs for services provided are expected to exceed the estimate. In such event, the CLIENT may wish to (1) authorize additional funds to complete the work as originally defined, (2) redefine the scope of work in order to fit the remaining funds, or (3) request that work be stopped at a specific expenditure level. If option 3 is chosen, PIONEER will share materials completed at the authorized level without further obligation or liability to either party except for payment for work performed. SECTION 4. PAYMENT, INTEREST AND BREACH 4.1 CLIENT agrees to pay invoice(s) on receipt, and to pay interest on unpaid balances beginning thirty days after invoice date at the rate of 1.5% per month, but not to exceed the maximum rate established by law. 4.2 In the event CLIENT fails to pay PIONEER within 60 days following the invoice date, PIONEER may consider the default a total breach of the contract/agreement and may, at its discretion, terminate all of its duties without liability to PIONEER or others. 4.3 CLIENT agrees to pay all costs incurred in collecting the debt, including all attorney fees. SECTION 5. INSURANCE 5.1 PIONEER will furnish certificates of insurance upon request. If the CLIENT requests increased insurance coverage, PIONEER will take out additional insurance, if obtainable, at the CLIENT’S expense, but shall have no liability beyond the limits and conditions of the insurance coverage. SECTION 6. LIMITATION OF LIABILITY 6.1 In the event PIONEER is held liable for damages, the total cumulative liability of PIONEER, its affiliates, and their respective directors, officers, employees, agents and subcontractors shall not exceed 100% of the gross compensation received by PIONEER, as its fee under the contract/agreement, to a maximum of $20,000.00. 6.2 CLIENT agrees to notify all contractors and others who may perform work in connection with the project of the limitation of liability contained in Section 6.1, and to require as a condition precedent to performing work, the acceptance of a like limitation of liability in favor of PIONEER. In the event CLIENT fails to obtain a like limitation of liability, CLIENT agrees to indemnify PIONEER from and against all liability to contractors and others in excess of the limitation amount. 6.3 In the event CLIENT does not wish to limit PIONEER’S liability, PIONEER agrees to waive the limitation provided for in section 6.1 upon written notice from CLIENT received within five (5) days after the date the contract/agreement is executed, and CLIENT agrees to pay additional consideration equivalent to ten (10) percent of PIONEER’S gross compensation for the project, such consideration to be called a Waiver of Limitation of Liability Charge. This charge will in no way be construed as being a charge for insurance of any type but will be increased consideration for the greater risk involved in performing work for which there is no limitation of liability. SECTION 7. STANDARD OF CARE 7.1 In performing it’s services, PIONEER will use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of it’s profession practicing in the same locality. No other warranty is made or intended. SECTION 8. LIEN RIGHTS 8.1 PIONEER hereby gives notice that, pursuant to Minnesota Statute Chapter 514, and as stated in the contract, it retains the right to file a lien against real property in the event of non-payment of invoices for engineering, landscape architecture, surveying, planning or environmental services performed with respect to the subject property. The lien will be prepared and filed in accordance with pertinent laws of the State of Minnesota. SECTION 9. CONSEQUENTIAL DAMAGES 9.1 Neither PIONEER nor CLIENT will be liable to the other for any indirect, incidental, special or consequential damages (including loss of anticipated profits, business interruption or good will of other economic or commercial loss) relating to the services rendered. 93 Item 8. General Conditions to Contract/Agreement for Professional Services Page 2 of 2 Revised April 2013 J:\ACCOUNTING\MISC CONTRACT FORMS\GENERAL CONDITIONS TO CONTRACT/AGREEMENT SECTION 10. TERMINATION 10.1 Either PIONEER or CLIENT may terminate the contract/agreement by giving fourteen (14) days written notice to the other party. In the event of such termination, for whatever cause, the CLIENT shall pay PIONEER the costs that PIONEER has incurred to the effective date of termination, including any obligation, commitments, pro rata overhead, profit and unsettled claims plus any charges due and owing by the CLIENT as of the date of termination to include reasonable termination expenses. Upon payment, any and all obligations and liabilities of the parties hereto shall terminate. SECTION 11. OWNERSHIP OF DOCUMENTS 11.1 The original Drawings and Specifications as instruments of the service are, and shall remain, the property of PIONEER, whether the project for which they are made is executed or not. PIONEER is not to reuse these drawings, or any part thereof, for any other client that PIONEER may have, without the written approval of the CLIENT. These drawings are not to be used by the CLIENT on other projects or extensions to this project except by agreement in writing and with appropriate compensation to PIONEER. 11.2 The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless PIONEER from any claim, liability, or cost resulting from unauthorized use of the drawings or documents by the client or any persons or entities that acquires or obtains the drawings or documents from or through the client without written authorization from PIONEER. SECTION 12. RELATIONSHIP OF PARTIES 12.1 PIONEER will act solely as an independent contractor of the CLIENT and not as the CLIENT agent for any purpose. Neither PIONEER nor the CLIENT may enter into any agreement or assume any obligation for the other, and nothing herein may be construed to establish any partnership, joint venture or principal-agent relationship between PIONEER and the CLIENT. SECTION 13. FORCE MAJEURE 13.1 PIONEER will have no liability for any failure to perform or delay in performance due to any circumstances beyond reasonable control, including, but not limited to, strikes, riots, wars, fire, flood, explosion, acts of nature, acts of government, labor disputes, delays in transportation or inability to obtain material or equipment. In the event of any delay in performance due to any such circumstances, the time for performance will be extended by a period of time necessary to overcome the effect of such delay, and the CLIENT will not be entitled to refuse performance or otherwise be relieved of any obligations. SECTION 14. SUCCESSORS AND ASSIGNS 14.1 The CLIENT and PIONEER each binds itself, its successors, assigns and legal representatives to the other party of the contract/agreement and to the successors, assigns and legal representatives of such other party with respect to all provisions of the contract/agreement. Neither the CLIENT nor PIONEER shall assign, set over or transfer his interest in the contract/agreement, in whole, or in part, without the prior written consent of the other, and any act in derogation hereof, shall, at the option of the non- assigning party, render the written contract/agreement terminated. SECTION 15. ARBITRATION 15.1 All claims, disputes and other matters in question arising out of, or relating to, the contract/agreement or the breach thereof shall be decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association then obtaining, unless the parties mutually agree otherwise in writing. This agreement to arbitrate shall be specifically enforceable under the prevailing arbitration law in the State of Minnesota. Notice of the demand for arbitration shall be filed in writing with the other party to the contract/agreement and with the American Arbitration Association. The demand shall be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event, shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitation. Arbitration will not limit PIONEER’S mechanic’s lien rights. 15.2 The award rendered by the arbitrators shall be final and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. Arbitration of claims arising from the contract/agreement shall not be consolidated with any other arbitration proceedings except by written consent of the parties. SECTION 16. ENTIRE AGREEMENT 16.1 The CLIENT’S engagement of PIONEER to perform work represents the CLIENT’S acceptance of the terms and conditions contained herein, which constitute the entire understanding between PIONEER and the CLIENT and supersede any previous communication, representations or agreements by either party, whether oral or written. The terms and conditions contained herein take precedence over the CLIENT’S additional or different terms and conditions that may be contained in any purchase order, work order, invoice, gate pass, acknowledgment form, manifest or other document forwarded by the CLIENT to PIONEER to which notice of objection is hereby given. Unless otherwise agreed to in writing by an officer of PIONEER, the CLIENT’S engagement of PIONEER is limited to these terms and conditions. PIONEER’S commencement of performance will not be deemed or construed as acceptance of the CLIENT’S additional or different terms and conditions. 16.2 No change of any of the terms or conditions herein will be valid or binding on either party unless in writing and signed by the owner or an officer of the CLIENT and by an officer of PIONEER. If any of the provisions hereof are invalid under any applicable statute or rule of law, such provisions are, to that extent, deemed omitted, but the remaining terms and conditions of the contract/agreement will remain otherwise in effect. There are no understandings, agreements, representations or warranties, express or implied, that are not specified herein respecting the subject hereof. SECTION 17. APPLICABLE LAW 17.1 The contract/agreement shall be governed by the laws of the State of Minnesota. SECTION 18. EEO/AA 18.1 PIONEER is an Equal Employment Opportunity/Affirmative Action Employer. 94 Item 8. FEE SCHEDULE Revised 01-01-2023 STAFF TYPE HOURLY RATE CLERICAL STENO 80.00$ PRINCIPAL ENGINEER 185.00$ SENIOR ENGINEER 175.00$ PROJECT ENGINEER II 160.00$ PROJECT ENGINEER I 140.00$ ENGINEER TECHNICIAN II 135.00$ ENGINEER TECHNICIAN I 125.00$ INSPECTOR I 130.00$ PRINCIPAL PLANNER 180.00$ SENIOR PLANNER 165.00$ PLANNER III 140.00$ PLANNER II 130.00$ PLANNER I 120.00$ LANDSCAPE ARCHITECT II 150.00$ LANDSCAPE ARCHITECT I 120.00$ PRINCIPAL SURVEYOR 185.00$ SENIOR SURVEYOR 175.00$ SURVEYOR 155.00$ 1 MAN SURVEY CREW 165.00$ 2 MAN SURVEY CREW 200.00$ 3 MAN SURVEY CREW 237.00$ SURVEYOR COMPUTER TECHNICIAN III 135.00$ SURVEYOR COMPUTER TECHNICIAN II 120.00$ SURVEYOR COMPUTER TECHNICIAN I 110.00$ EXPERT WITNESS - COURT/DEPOSITION 2 x HOURLY RATE TRANSPORTATION $0.65/Mile OUTSIDE SERVICES Cost*1.15 OUT OF POCKET EXPENSES Cost*1.15 J:\Accounting-pefp01\FeeSchedules 95 Item 8. CONTRACT PROJECT NO.: 123047 ORDER DATE: April 10, 2023 BY: Peter J Hawkinson LS DEPT.: Surveying PROJECT NAME: City of Columbia Heights 2024 and 2025 Alley Reconstruction – design topography CLIENT NAME: City of Columbia Heights PHONE: ORDERED BY: Sulmaan Khan ADDRESS: 637 38th Street CITY: Columbia Heights STATE: Minnesota ZIP: 55421 WORK TO BE PERFORMED AND SPECIAL INSTRUCTIONS SEE PROPOSAL EXHIBIT A DATED APRIL 10, 2023 ATTACHED SEE GENERAL CONDITIONS TO CONTRACT/AGREEMENT FOR PROFESSIONAL SERVICES ATTACHED SEE FEE SCHEDULE DATED JANUARY 1, 2023 ATTACHED In connection with this contract, the property owner is entitled by law to the following notice: (a) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. (b) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. BASIS FOR FEE CHARGED: ( ) PERCENTAGE OF CONSTRUCTION ( ) HOURLY RATES ( X ) AS PER EXHIBITS/ATTACHMENTS ( ) AS PER INSTRUCTIONS Unless agreed in writing, payment for all invoices shall be due net 30 days, after which interest shall be added at a rate of 1.5% per month to the unpaid balance. Pioneer Engineering, P.A. may stop work progress, file a lien to protect debt, bring suit, or take any other action available to collect the debt if invoices are not paid. Client agrees to pay all costs incurred in collecti ng the debt. FIRM NAME (If a business): SIGNED BY (Signature): TITLE OR POSITION: DATE SIGNED DISTRIBUTION: 1ST COPY – RETURN TO PIONEER ENGINEERING; 2ND COPY – CLIENT COPY 96 Item 8. MEETING ROOM USAGE PURPOSE: Providing space for community meetings and to groups or individuals furthers the Columbia Heights Public Library’s role in the community as a resource accessible to all residents and the public in general. This policy guides the reservations and use of the Library’s study rooms, conference room, craft room, history room, and community room. PRINCIPLES: As a community service, and a connector of ideas and people, the Library makes available a variety of spaces to accommodate differing needs and groups. The Library encourages use of its facilities within the policies established by the Library Board and City Council. DEFINITIONS: Study Rooms: Study rooms are available for individual use or one-on-one discussions. Study rooms are intended for quiet study or consultation by students and other community users. The Library provides three Study Rooms (Rooms 133, 134, and 135) with a capacity of one to three persons per room. Sign-up is required at the time of use; advance reservations are not permitted. Study rooms are not intended for commercial purposes. Meeting Rooms: Meeting Rooms are intended for groups of four or more people. Meeting rooms include the History Room, Conference Room, Craft Room, and Community Room. These rooms are available for public use when not being used by the library. History Room: The History Room is located in the main area of the library, has a fixed table and chair setup, has a capacity of 12 persons, and is available on a reservation basis. Conference Room: The Conference Room is located in the main area of the library, has a fixed table and chair setup, has a capacity of 6 persons, and is available on a reservation basis. Craft Room: The Craft Room is located in the main area of the library, has moveable tables and chairs and a sink, has a capacity of 8 persons, and is available on a reservation basis. Community Room: The Community Room is located across the vestibule from the main library space. The Community Room is a flexible use space with tables, chairs, a whiteboard, and limited AV equipment, including a ceiling mounted projector, and screen. Presenters must bring their own laptops. Library staff does not provide technical support for audio-visual equipment. 97 Item 9. The Community Room has a capacity of 100 people, and is available on a reservation basis at no cost. for $25 per hour. The Community Room may be reserved between the hours of 7 am and 9 pm Monday through Saturday. 9 am and 7 pm Monday through Thursday, 9 am – 4 pm Friday, and 10 am – 3 pm Saturday. NON-ENDORSEMENT: Permission to reserve and use a space does not constitute an endorsement by the Library of the group, program, or point of view expressed. The name of the Library may not be used in any publicity for non-library sponsored or co-sponsored meetings except to designate the meeting location. The Library may not be identified as a co-sponsor of a meeting without prior approval of the Library Board, Library Director, or the City Manager in the Library Director’s absence. RESERVATIONS AND USE LIMITATIONS: Rooms that can be reserved are as follow: Craft Room, Conference Room, History Room, and Community Room. Priority for reserving all rooms will be given in the following order: 1. Library sponsored and co-sponsored programs and activities 2. City of Columbia Heights departments 3. General Public Rooms may be reserved by any person or group that is open to the general public and appropriate to the facility. 1. Appropriate use would not include activities that might damage the facilities, and those which may interfere with the regular use of the library. 2. Because of implied endorsement of the library’s institutional standing and potential liability to the library, health screening activities will not be a permitted use of meeting rooms except for outreach programs provided by Anoka County, by local hospitals, or by recognized non-profit health organizations. 3. The rooms may not be used for commercial or fundraising purposes or functions. a. No fees or admission may be charged to individuals attending meetings or programs. b. No commercial transactions may occur, including the provision of fee-based services. c. No fundraising may occur as either a primary or incidental use of the rooms. d. Exceptions may be made for library-related activities. 4. Reservations will not be accepted more than sixty (60) days in advance of meetings. Rooms are available on a first-come, first-served basis. No provisions will be made to reserve rooms on a constant or recurring basis – rooms will be booked for each meeting as appropriate. The Library may limit the number of confirmed reservations for any individual or group to no more than once per month. 98 Item 9. 5. Reservation Responsibility form and all fees due are is to be submitted at least three days prior to the reservation. Access will not be granted to the facility until all fees are paid and the completed reservation form is submitted. Proof of identification is required to be provided at the time the reservation form is submitted. 6. No alcoholic beverages are allowed. 7. Covered beverages are allowed in all rooms. Light refreshments may be served in the Community Room. No cooking, refrigeration, or electrical appliances are available or may be used. The refrigerator in the Community Room is not to be used by any persons or groups reserving the room without prior approval by the Library Director. a. Persons or groups are required to provide all supplies and are responsible for cleaning up all food and beverage waste. b. Exceptions to this policy are possible for library or City sponsored events. 8. Storage of equipment or supplies for groups using the rooms is not permitted. 9. Nothing may be affixed to library walls or windows (e.g. tape, tacks, putty, temporary hangers, etc.). 10. Furniture must remain in the space and put away when done. 11. Rooms must be picked up and cleaned before the person or group leave. Chairs and tables must be returned to their original places. The room must be vacant by the hour specified on the application or 15 minutes before the library closing time for the Conference Room, Craft Room, History Room, and Study Rooms. User will be responsible for any damage to room, furniture, or equipment. 12. Smoking, including the use of e-cigarettes and chewing tobacco, is not allowed in any of the rooms of the library building. 13. No keys will be issued for the library facilities. 14. The library reserves the right to revoke a reservation to use any room if the room is needed for library purposes at the specified time. All attempts will be made to provide a minimum two-week notice of the cancellation. RESPONSIBILITIES: 1. Patrons shall comply with all federal, state, and local laws. Entrance onto Library property and use of its facilities indicates acceptance of and willingness to abide by all applicable policies and procedures. Future reservations may be denied if an individual or group is out of compliance. 2. The Library retains the right to monitor all meetings, programs, and events conducted on the premises to ensure Library policies are followed. Library staff shall have free access to any meeting or event at all times. 3. The person or group reserving the room is responsible for leaving the room in good condition. If the room requires additional tear down or cleaning after a meeting, the contact person for the group will be charged a fee of $100. In addition, the person or group may be denied future reservations of the Library rooms. 4. All clean-up must be completed within the time specified on the application and no later than 15 minutes prior to closing for all rooms except the Community Room. 99 Item 9. CANCELLATIONS: 1. Persons or groups reserving the rooms should notify the Library as soon as possible if it is necessary to cancel a reservation. 2. Repeated cancellations or failure to show may affect the ability to reserve meeting rooms in the future. 3. If meeting room users are 10 or more minutes late for their booked time, library staff may allow other patrons to book the room. INDEMNIFICATION: The person or group reserving the room shall indemnify, defend, and hold harmless the City of Columbia Heights, its officers, agents, and employees from and against any and all claims, suits, actions of any kind, arising and resulting and accruing from a negligent act, omission, or error of the person or group resulting in or relating to personal injuries or property damage arising from the person or groups’ use of the library. PARKING: In an effort to preserve library parking stalls for general Library patrons, persons or groups renting the Community Room that anticipate attendance to exceed 15 people are asked to direct their attendees to park at the municipal parking ramp located at 4025 Van Buren Avenue NE or the municipal parking lot located on the south side of 40th Avenue between Central Avenue and Van Buren Avenue. If the Library experiences issues with patrons not having available parking during a large group reservation the Library may deny future room reservations to that group. Adopted: 12/7/1993 Revised: 1/9/1996; 9/7/1999; 6/3/2003; 5/8/2007; 7/13/2016; 6/13/2018; 3/9/2020; 7/26/2021 ; 04/27/2023 100 Item 9. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE 4/27/2023 ITEM: Amend the Library Meeting Room Usage Policy. DEPARTMENT: Library BY/DATE: Renee Dougherty/ April 19, 2023 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods X Equity and Affordability X Strong Infrastructure/Public Services X Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: At the work session on April 3, 2023, the Council discussed the Library Board’s recommendation to amend the meeting room usage policy by eliminating the $25 per hour rental fee and after-hours use of the community room, and by prohibiting food. They considered the Board’s desire to increase use of the library, promote literacy and community building, allow equitable access, and protect library assets and equipment. They also considered the City Manager’s recommendation that fees be maintained for all users so that taxpayers do not bear the costs of private events. Most of the Council expressed support for prohibiting food and eliminating the rental fee. However, they did not want to curtail after-hours use of the community room and asked the Library Board to reconsider available hours. On April 5, 2023, the Library Board heard a synopsis of the work session discussion from Liaison Spriggs. They discussed ideas of refundable damage deposits, trusted groups, security monitoring, and safety concerns for building, library and custodial staff, room users, and unauthorized visitors. After discussion, the Library Board agreed that community room use should be restricted to Library operating hours at this time but are willing to revisit the issue if data suggests the desire for extended hours. STAFF RECOMMENDATION: Support the Library Board’s recommendation to amend the Meeting Room Usage Policy effective July 1, 2023. RECOMMENDED MOTION(S): MOTION: Move to amend the Library Meeting Room Usage Policy ATTACHMENT(S): Meeting Room Usage Policy for the Library, 2023 Draft 101 Item 9. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE APRIL 24, 2023 ITEM: Rental Occupancy Licenses for Approval DEPARTMENT: Fire BY/DATE: Dan O’Brien, 4/24/23 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength X Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Consideration of approval of attached list of rental housing license applications RECOMMENDED MOTION: MOTION: Move to approve the items listed for rental housing license applications for April 24, 2023, in that they have met the requirements of the Property Maintenance Code. ATTACHMENT: Rental Occupancy Licenses for Approval – 4-24-23 102 Item 10. 103 Item 10. 104 Item 10. 105 Item 10. 106 Item 10. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE APRIL 24, 2023 ITEM: License Agenda. DEPARTMENT: COMMUNITY DEVELOPMENT BY/DATE: Alicia Howe (April 19, 2023) CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) XSafe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Attached is the business license agenda for the April 24, 2023, City Council meeting. This agenda consists of applications for 2023: Contractor Licenses, and Pet Shops/Commercial Kennel Licenses. At the top of the license agenda there is a phrase stating "*Signed Waiver Form accompanied application", noting that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION(S): MOTION: Move to approve the items as listed on the business license agenda for April 24, 2023 as presented. ATTACHMENT(S): Contractor Licenses – 2023 Pet Shop/Commercial Kennel Licenses -2023 107 Item 11. TO CITY COUNCIL APRIL 24, 2023 *Signed Waiver Form accompanied application Contractor Licenses – 2023 Renewal: PAUL’S PLUMBING & HEATING OF DENNISON INC PO BOX 839, NORTHFIELD, MN $80.00 FRANEK CONSTRUCTION INC 11550 HALSTAD AVE, LONSDALE, MN $80.00 Pet Shops/Commercial Kennel Licenses – 2023 Echo Fox LLC 3801 3RD ST, COLUMBIA HEIGHTS, MN $130.00 108 Item 11. CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: April 24, 2023. STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion: Move that in accordance with Minnesota Statutes the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $2,155,798.16. 109 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 1/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 106.00 609.0000.14500032823 INV56 BREWING LLC5622129194640MAIN04/13/2023 (67.00)609.0000.14500031423 INV CORRECTION5622012R194640 39.00 227.95 101.2100.43810040623 SOLAR POWERAEP ENERGY INC419-21424886194641MAIN04/13/2023 227.94 101.2200.43810040623 SOLAR POWER419-21424886194641 1,501.72 240.5500.43810040623 SOLAR POWER419-21424886194641 819.01 701.9950.43810040623 SOLAR POWER419-21424886194641 2,776.62 64.00 701.9950.44020RELOCATE RECEPTACLE-MSC TIRE AREAAID ELECTRIC SERVICE INC73792194642MAIN04/13/2023 32.00 609.0000.14500040523 INV/DELAM CRAFT SPIRITS SALES& MRKTNG16596194643MAIN04/13/2023 3.00 609.9791.42199040523 INV/DEL16596194643 35.00 394.50 609.0000.14500033023 INVAMERICAN BOTTLING COMPANY3562623647194644MAIN04/13/2023 356.00 609.0000.14500033023 INV3562623653194644 750.50 2,016.51 101.1110.43050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, 2022 TIFANOKA COUNTY PROPERTY RECORDS032023194645MAIN04/13/2023 5,367.56 372.7000.43050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, 2022 TIF032023194645 494.02 375.7000.43050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, 2022 TIF032023194645 570.22 389.7000.43050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, 2022 TIF032023194645 1,140.44 391.7000.43050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, 2022 TIF032023194645 539.74 392.7000.43050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, 2022 TIF032023194645 478.78 393.7000.43050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, 2022 TIF032023194645 53.24 408.6414.443901002 40TH AVE FULL YEAR36-30-24-32-0042194645 53.24 408.6414.44390960 40TH AVE NE FULL YEAR36-30-24-32-0046194645 2,704.10 415.6400.43050TRUTH IN TAXATION, SPECIAL ASSESSMENTS, 2022 TIF032023194645 13,417.85 99.02 609.9791.44020040423 MOPS,MATS,TOWELSARAMARK UNIFORM & CAREER APPAR2500219087194646MAIN04/13/2023 103.85 609.9793.44020033023 MOPS,MATS,TOWELS2500216902194646 202.87 188.50 101.2100.42172CAPS, PATCHESASPEN MILLS, INC.311244194647MAIN04/13/2023 451.70 101.2100.42172SHIRTS, CLIP, EMBROIDERY, PANTS 311304194647 640.20 1,248.23 701.0000.14120HEAT SHIELD, TAIL PIPEASTLEFORD INTERNATIONAL01P90663194648MAIN04/13/2023 759.28 701.0000.14120A/C REPAIRAUTO AIR AND ACCESSORIES INC.57767194649MAIN04/13/2023 315.00 411.9999.43050.19113989 CENTRAL LEGAL SERVICESBARNA GUZY & STEFFEN LTD260002194650MAIN04/13/2023 110 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 2/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 2,460.00 101.2100.43050EMPLOYMENT INVESTIGATIONSCARDINAL INVESTIGATIONSCHPD2023-2194651MAIN04/13/2023 350.00 204.6314.43050HOME ENERGY AUDIT 1023-1223CENTER FOR ENERGY & ENVIRONMENT22030194652MAIN04/13/2023 57.21 609.9791.43210032823 763 572-2695 528CENTURYLINK7635722695528194653MAIN04/13/2023 21.14 701.9950.42171MOLY TUBE GREASECHAMBERLAIN OIL COMPANY INC429093-00194654MAIN04/13/2023 78.07 701.9950.42171GREASE TUBES416332-01194654 117.10 701.9950.42171GREASE TUBES423250-00194654 216.31 6.00 101.2100.44020AIR FRESH PS 032423CINTAS INC4150430754194655MAIN04/13/2023 33.59 101.5129.44020MOPS JPM 0404234151333477194655 31.99 701.9950.42172UNIFORM RENTAL 0324234150430620194655 31.99 701.9950.42172UNIFORM RENTAL 0331234151138434194655 103.57 204.80 609.0000.14500040723 INVCRYSTAL SPRINGS ICE LLC4005432194656MAIN04/13/2023 4.00 609.9791.42199040723 INV4005432194656 208.80 205.94 701.9950.42010TUNE KIT, ANVIL, ENDPLATESDELEGARD TOOL CO INC26361/3194657MAIN04/13/2023 202.37 701.9950.42010TUNE KIT, ANVIL, ENDPLATES, LINERDELEGARD TOOL CO INC26362/3194658MAIN04/13/2023 652.00 101.6102.42030ASH TREE POSTCARD, POSTAGEDO-GOOD.BIZ INC15711-01194659MAIN04/13/2023 1,642.51 101.6102.43220ASH TREE POSTCARD, POSTAGE15711-01194659 2,294.51 997.23 101.3170.42171STREET NAME SIGNS, SIGN BRACKETSEARL F ANDERSEN INC0132224-IN194660MAIN04/13/2023 631.60 212.3190.42171TRAFFIC SIGNS0132194-IN194660 997.22 212.3190.42171STREET NAME SIGNS, SIGN BRACKETS0132224-IN194660 2,626.05 242.00 101.1510.43500LIQ FINANCIAL STATEMENTS 032423ECM PUBLISHERS INC939160194661MAIN04/13/2023 363.00 101.1510.435002023 BUDGET SUMMARY STATEMENT933148194661 605.00 216.68 701.0000.14120BATTERIESFLEETPRIDE INC106540289194662MAIN04/13/2023 1,455.07 701.0000.14120RE-BUILD WING PLOW CYLINDERRSV039342194662 (216.68)701.0000.14120RETURN BATTERIES106543253194662 1,455.07 13.29 701.9950.42171SINGLE EDGE BLADESGENUINE PARTS/NAPA AUTO4342-907093194663MAIN04/13/2023 111 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 3/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 978.93 609.0000.14500040323 INVGREAT LAKES COCA-COLA DISTRBTN3608219207194664MAIN04/13/2023 5,646.39 431.2100.45180OUTFIT 2021 FORD MUSTANG MACH E #8213GUARDIAN FLEET SAFETY, LLC23-0181194665MAIN04/13/2023 20,568.00 603.9510.42930YARD WASTE 0323HAULSTAR1018194666MAIN04/13/2023 2,803.05 609.0000.14500033123 INVHOHENSTEINS INC595356194667MAIN04/13/2023 22.25 101.5200.42171BLADES, HOSE REPAIRHOME DEPOT #28029011205194668MAIN04/13/2023 2,472.00 101.1940.44020BUILDING MAINTENANCE 0423-0623HORWITZ INC500005418194669MAIN04/13/2023 1,124.00 101.2100.44020BUILDING MAINTENANCE 0423-0623500005418194669 1,124.00 101.2200.44020BUILDING MAINTENANCE 0423-0623500005418194669 1,773.00 101.5129.44020BUILDING MAINTENANCE 0423-0623500005418194669 250.00 101.5200.44020BUILDING MAINTENANCE 0423-0623500005418194669 2,722.00 240.5500.44020BUILDING MAINTENANCE 0423-0623500005418194669 25.00 601.9600.44020BUILDING MAINTENANCE 0423-0623500005418194669 75.00 602.9600.44020BUILDING MAINTENANCE 0423-0623500005418194669 824.00 609.9791.44020BUILDING MAINTENANCE 0423-0623500005418194669 724.00 609.9792.44020BUILDING MAINTENANCE 0423-0623500005418194669 275.00 609.9793.44020BUILDING MAINTENANCE 0423-0623500005418194669 1,074.00 701.9950.44020BUILDING MAINTENANCE 0423-0623500005418194669 12,462.00 5.35 101.3100.42000PACKING TAPE, HIGHLIGHTERS, DUST-OFFINNOVATIVE OFFICE SOLUTIONS LLCIN4140079194670MAIN04/13/2023 11.20 101.3121.42171PACKING TAPE, HIGHLIGHTERS, DUST-OFFIN4140079194670 5.35 101.5200.42000PACKING TAPE, HIGHLIGHTERS, DUST-OFFIN4140079194670 7.18 602.9600.42171PACKING TAPE, HIGHLIGHTERS, DUST-OFFIN4140079194670 5.35 701.9950.42000PACKING TAPE, HIGHLIGHTERS, DUST-OFFIN4140079194670 34.43 256.50 701.0000.14120BRAKE PADSJEFF BELZER'S ROSEVILLE AUTO389170194671MAIN04/13/2023 1,208.90 204.6314.43050841 49TH AVE PA, MNDOT-RIGHT OF-WAY PAKENNEDY & GRAVEN1735056194672MAIN04/13/2023 825.00 391.7000.43050SCATTERED SITE HOUSING TIF ASSISISTANCE173135194672 2,033.90 0.25 433.0000.20120UB refund for account: 204-0555-00-01KENNETH SMALL03/31/2023194673MAIN04/13/2023 10.60 601.0000.20120UB refund for account: 204-0555-00-0103/31/2023194673 6.95 602.0000.20120UB refund for account: 204-0555-00-0103/31/2023194673 0.89 603.0000.20120UB refund for account: 204-0555-00-0103/31/2023194673 1.32 604.0000.20120UB refund for account: 204-0555-00-0103/31/2023194673 20.01 10,086.81 701.0000.141103016 GAL DYED DIESEL FUELMANSFIELD OIL COMPANY24132123194674MAIN04/13/2023 112 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 4/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 8,044.97 701.0000.141102997 GAL UNLEADED FUEL24132727194674 18,131.78 540.00 609.0000.14500040723 INV/DELMAVERICK WINE COMPANYINV965495194675MAIN04/13/2023 3.00 609.9791.42199040723 INV/DELINV965495194675 543.00 86.00 609.0000.14500032923 INVMEGA BEER LLC22615194676MAIN04/13/2023 74.00 101.3121.42010PALLET JACKMENARDS CASHWAY LUMBER-FRIDLEY86027194677MAIN04/13/2023 40.51 101.3121.42171LUBRICANT, WINDSHIELD TRMT, SCREWS84427194677 73.99 101.5200.42010PALLET JACK86027194677 11.26 101.5200.42171HOSE FITTINGS85676194677 74.00 101.6102.42010PALLET JACK86027194677 74.00 601.9600.42010PALLET JACK86027194677 13.46 601.9600.42171STORAGE BINS, PAIL85808194677 74.00 602.9600.42010PALLET JACK86027194677 435.22 292.85 101.6102.42010CHAIN SAW HOLDERMINNEAPOLIS SAW CO INC156525194678MAIN04/13/2023 64.94 701.0000.14120BLADES, MOUNTING BOLTS156222194678 357.79 292.66 701.0000.14120BLADE SPINDLE, BOLTMINNESOTA EQUIPMENT INCP91146194679MAIN04/13/2023 123.72 701.0000.14120BLADE SETP43628194679 10.98 701.0000.14120PIN FASTENERSP43629194679 194.58 701.0000.14120SPINDLE, CAP SCREWP43670194679 (194.58)701.0000.14120RETURN SPINDLE, CAP SCREW943671194679 427.36 25.00 701.9950.44390HAZARDOUS CHEMICAL FEEMN DEPT OF PUBLIC SAFETY0204000232022M132317194680MAIN04/13/2023 130.00 602.9600.43105PUMP WORKSHOP 061423 J.HAUTHMN POLLUTION CONTROL AGENCY061423194681MAIN04/13/2023 1,221.87 609.9792.44020COOLER REPAIR-TV2MODERN HEATING & AIR INCS074815194682MAIN04/13/2023 817.51 701.9950.42010DRAIN GRATES NEENAH FOUNDRY COMPANY108580194683MAIN04/13/2023 69,558.33 432.9699.45180WHEELED EXCAVATORNUSS TRUCK & EQUIPMENT2509194684MAIN04/13/2023 69,558.33 433.9699.45180WHEELED EXCAVATOR2509194684 69,558.34 438.9699.45180WHEELED EXCAVATOR2509194684 208,675.00 62.00 101.5200.44100SATELLITE RENT-LABELLEON SITE SANITATION INC0001502775194685MAIN04/13/2023 62.00 101.5200.44100SATELLITE RENT-KEYES0001502773194685 113 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 5/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 68.00 101.5200.44100SATELLITE RENT-MCKENNA0001502774194685 140.00 101.5200.44100SATELLITE RENT-SULLIVAN LAKE0001502777194685 220.00 101.5200.44100SATELLITE RENT-HUSET0001502776194685 552.00 720.00 609.0000.14500032923 INV/DEL PAUSTIS & SONS WINE COMPANY197518194686MAIN04/13/2023 700.00 609.0000.14500040523 INV/DEL198215194686 10.50 609.9791.42199040523 INV/DEL198215194686 12.00 609.9792.42199032923 INV/DEL 197518194686 1,442.50 (3.80)101.0000.20815032623 -10013121POPP.COM INC992777179194687MAIN04/13/2023 4.75 101.1110.43210032623 -10013121992777179194687 31.89 101.1110.43210033123 -10010429992778353194687 30.37 101.1320.43210032623 -10013121992777179194687 31.89 101.1320.43210033123 -10010429992778353194687 57.12 101.1510.43210032623 -10013121992777179194687 12.71 101.1510.43210033123 -10010429992778353194687 0.84 101.1940.43210032623 -10013121992777179194687 89.45 101.1940.43210033123 -10010429992778353194687 127.20 101.2100.43210032623 -10013121992777179194687 55.51 101.2200.43210032623 -10013121992777179194687 72.21 101.3100.43210032623 -10013121992777179194687 4.32 101.3121.43210032623 -10013121992777179194687 48.29 101.5000.43210032623 -10013121992777179194687 11.61 101.5000.43210033123 -10010429992778353194687 0.73 101.5129.43210032623 -10013121992777179194687 49.98 101.5129.43210033123 -10010429992778353194687 2.85 101.5200.43210032623 -10013121992777179194687 40.48 204.6314.43210032623 -10013121992777179194687 12.71 204.6314.43210033123 -10010429992778353194687 26.67 240.5500.43210032623 -10013121992777179194687 6.12 601.9600.43210032623 -10013121992777179194687 31.61 609.9791.43210032623 -10013121992777179194687 23.21 609.9792.43210032623 -10013121992777179194687 4.32 609.9793.43210032623 -10013121992777179194687 5.78 701.9950.43210032623 -10013121992777179194687 23.90 720.9980.43210032623 -10013121992777179194687 12.71 720.9980.43210033123 -10010429992778353194687 815.43 100.00 101.3121.43250DATA PLAN 0223PRECISE MRM LLC200-1042022194688MAIN04/13/2023 60.00 101.5200.43250DATA PLAN 0223200-1042022194688 114 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 6/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 27.00 601.9600.43250DATA PLAN 0223200-1042022194688 27.00 602.9600.43250DATA PLAN 0223200-1042022194688 26.00 604.9600.43250DATA PLAN 0223200-1042022194688 240.00 (0.59)101.0000.20815033123 COOLER RENTALSPREMIUM WATERS INC319348570194689MAIN04/13/2023 (0.30)101.0000.20815033123 COOLER RENTAL319348571194689 (0.30)101.0000.20815033123 COOLER RENTAL319348572194689 4.32 101.1110.42171033123 COOLER RENTAL319349979194689 8.64 101.1510.42171033123 COOLER RENTALS319348242194689 4.32 201.2400.42171033123 COOLER RENTAL319348819194689 9.23 609.9791.42171033123 COOLER RENTALS319348570194689 4.62 609.9792.42171033123 COOLER RENTAL319348571194689 4.62 609.9793.42171033123 COOLER RENTAL319348572194689 4.32 701.9950.42171033123 COOLER RENTAL319355210194689 4.00 720.9980.42171033123 COOLER RENTAL319355044194689 42.88 689.28 609.0000.14500040523 INVRED BULL DISTRIBUTION CO INC5005401384194690MAIN04/13/2023 803.33 101.5200.42010HITCHREINDERS INC6028600-00194691MAIN04/13/2023 77.27 101.5129.44020PREVENT MAINT 0323SCHINDLER ELEVATOR CORP INC8106198839194692MAIN04/13/2023 192.46 609.9791.44020PREVENT MAINT 03238106196901194692 269.73 175.00 101.5129.44020BEER LINE CLEANING 040323SHAMROCK GROUP-ACE ICE2877001194693MAIN04/13/2023 388.70 609.0000.14500033023 INVSP3 LLCW-182870194694MAIN04/13/2023 222.00 101.5001.43050ZUMBA 0323SUMANGIL/ANNE32723194695MAIN04/13/2023 2,605.98 101.3121.42160AC AGGREGATE MIXEST A SCHIFSKY & SONS INC68761194696MAIN04/13/2023 1,162.50 101.3121.42160WINTER ASPHALT MIX68739194696 3,768.48 2,066.55 609.9792.44020INSTALL VESTIBULE DOOR-TV2TEE JAY NORTH INC47854194697MAIN04/13/2023 500.00 346.7000.46200BOND AGENT FEE 2015A U.S. BANK6863919194698MAIN04/13/2023 53.25 101.2100.421713X24 MAILING TUBESULINE INC161340668194699MAIN04/13/2023 56.07 101.3121.42171ERASE CALENDAR, DRY ERASE MARKERS161511664194699 56.08 101.3170.42171ERASE CALENDAR, DRY ERASE MARKERS161511664194699 56.07 101.5200.42171ERASE CALENDAR, DRY ERASE MARKERS161511664194699 56.08 101.6102.42171ERASE CALENDAR, DRY ERASE MARKERS161511664194699 228.10 101.6102.42171PALLET SHRINK BAGS161229006194699 115 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 7/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 149.38 701.0000.14120THERMAL PAPER160916599194699 655.03 5,000.00 408.6411.44600FACADE IMPROVEMENT GRANT VFW POST #230NA194700MAIN04/13/2023 8,765.00 101.6102.42160BIOCHAR SOIL CONDITIONERWAKEFIELD BIOCHAR3083194701MAIN04/13/2023 146,404.57 603.9510.42910REFUSE & RECYCLING 0223WALTERS RECYCLING & REFUSE INC.0006874807194702MAIN04/13/2023 46,267.90 603.9510.42920REFUSE & RECYCLING 02230006874807194702 192,672.47 1,283.00 101.2100.44100BARRICADES - ST, PATRICKS DAY PARADEWARNING LITES OF MINNESOTA INC414194703MAIN04/13/2023 2,750.00 609.9794.45120PLANNING PHASE OF STORE 3/HEARTLAND CONVERSIONWOLD ARCHTIECTS AND ENGINEERS85412194704MAIN04/13/2023 9.20 101.3160.43810032823 51-4159572-0XCEL ENERGY (N S P)1027143766194705MAIN04/13/2023 10.25 101.3160.43810032823 51-0013562395-21027143857194705 914.91 601.9600.43810032723 51-0012949181-31027003718194705 934.36 300.64 701.0000.14120COUPLINGSZIEGLER INCIN000903839194706MAIN04/13/2023 52.25 609.0000.14500040523 INV/BAGSBELLBOY BAR SUPPLY0106634000442(A)MAIN04/14/2023 246.60 609.9791.42171040523 INV/BAGS0106634000442(A) 252.50 609.9793.42171040523 BAGS0106632200442(A) 551.35 787.25 609.0000.14500032923 INVBELLBOY CORPORATION0098896900443(A)MAIN04/14/2023 3,780.00 609.0000.14500040523 INV0098980700443(A) (172.00)609.0000.14500040723 INV0099030600443(A) 62.00 609.9791.42199040523 INV0098980700443(A) (1.65)609.9791.42199040723 INV0099030600443(A) 15.00 609.9792.42199032923 INV0098896900443(A) 4,470.60 16,076.80 609.0000.14500032123 INV 700297717BREAKTHRU BEVERAGE MN BEER LLC348296757444(A)MAIN04/14/2023 101.00 609.0000.14500032223 INV 700297736348319451444(A) 11,866.25 609.0000.14500032823 INV 700297717348400243444(A) 10,148.52 609.0000.14500032223 INV 700297736348319450444(A) 90.15 609.0000.14500032923 INV 700297736348419070444(A) 18,722.70 609.0000.14500032923 INV 700297736348419069444(A) (184.80)609.0000.14500032323 INV 700297717410762088444(A) (54.00)609.0000.14500032823 INV 700297736410775304444(A) (136.40)609.0000.14500033023 INV 700297717410783425444(A) (1,262.90)609.0000.14500032823 INV 700297736410775298444(A)116 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 8/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date (30.70)609.0000.14500033123 INV 700297736410789946444(A) (415.80)609.0000.14500033123 INV 700297736410789945444(A) 54,920.82 187.96 609.0000.14500033123 INV/DELBREAKTHRU BEVERAGE MN W&S LLC348471643445(A)MAIN04/14/2023 340.95 609.0000.14500033123 INV/DEL348471644445(A) 327.60 609.0000.14500033123 INV/DEL348471641445(A) 2,650.83 609.0000.14500033123 INV/DEL348471647445(A) 481.58 609.0000.14500033123 INV/DEL348471642445(A) 248.46 609.0000.14500033123 INV/DEL348471640445(A) 551.66 609.0000.14500033123 INV/DEL348471646445(A) 802.50 609.0000.14500033123 INV/DEL348471639445(A) 414.75 609.0000.14500033123 INV/DEL348471638445(A) 227.30 609.0000.14500033123 INV/DEL348471654445(A) 63.00 609.0000.14500033123 INV348471657445(A) 516.55 609.0000.14500033123 INV/DEL348471656445(A) 405.75 609.0000.14500033123 INV/DEL348471655445(A) 248.46 609.0000.14500033123 INV/DEL348471653445(A) 852.70 609.0000.14500033123 INV/DEL348471648445(A) 405.75 609.0000.14500033123 INV/DEL348471650445(A) 327.60 609.0000.14500033123 INV/DEL348471651445(A) 272.76 609.0000.14500033123 INV/DEL348471649445(A) 2,214.33 609.0000.14500033123 INV/DEL348471652445(A) 374.36 609.0000.14500040623 INV/DEL348563056445(A) 436.61 609.0000.14500040623 INV/DEL348563053445(A) 6.90 609.9791.42199033123 INV/DEL348471643445(A) 17.25 609.9791.42199033123 INV/DEL348471644445(A) 6.90 609.9791.42199033123 INV/DEL348471641445(A) 13.80 609.9791.42199033123 INV/DEL348471647445(A) 2.97 609.9791.42199033123 INV/DEL348471642445(A) 2.30 609.9791.42199033123 INV/DEL348471640445(A) 11.50 609.9791.42199033123 INV/DEL348471646445(A) 3.45 609.9791.42199033123 INV/DEL348471639445(A) 6.90 609.9791.42199033123 INV/DEL348471638445(A) 1.35 609.9791.42199040623 INV/DEL348563053445(A) 2.30 609.9792.42199033123 INV/DEL348471653445(A) 11.50 609.9792.42199033123 INV/DEL348471648445(A) 6.90 609.9792.42199033123 INV/DEL348471650445(A) 6.90 609.9792.42199033123 INV/DEL348471651445(A) 11.50 609.9792.42199033123 INV/DEL348471649445(A) 11.50 609.9792.42199033123 INV/DEL348471652445(A) 11.50 609.9793.42199033123 INV/DEL348471654445(A)117 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 9/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 2.30 609.9793.42199033123 INV/DEL348471656445(A) 6.90 609.9793.42199033123 INV/DEL348471655445(A) 3.45 609.9793.42199040623 INV/DEL348563056445(A) 12,499.53 6,922.35 609.0000.14500032923 INVCAPITOL BEVERAGE SALES LP2815632446(A)MAIN04/14/2023 (396.28)411.0000.20610CONSTRUCTION MANAGEMENT SERVICES FOR THE NEW CITY HALLDORAN SPECIAL PROJECTS, LLC22-556-00008447(A)MAIN04/14/2023 10,369.81 411.9999.43050.1911CONSTRUCTION MANAGEMENT SERVICES FOR THE NEW CITY HALL22-556-00008447(A) 9,973.53 (26,221.40)411.0000.20610CITY HALL BUILDOUTFIRST AMERICAN TITLE INS CODRAW #7448(A)MAIN04/14/2023 524,428.00 411.9999.45120.1911CITY HALL BUILDOUTDRAW #7448(A) 498,206.60 700.00 411.9999.43050.1911STORAGE FEE 030523-040523FLUID INTERIORS84272449(A)MAIN04/14/2023 1,350.00 609.0000.14500033023 INV/DELJOHNSON BROTHERS LIQUOR CO.2267608450(A)MAIN04/14/2023 349.00 609.0000.14500033023 INV/DEL2267605450(A) 99.50 609.0000.14500033023 INV/DEL2267600450(A) 90.00 609.0000.14500033123 INV/DEL2268848450(A) 1,686.59 609.0000.14500033123 INV/DEL2268849450(A) 264.00 609.0000.14500033123 INV/DEL2268843450(A) 552.00 609.0000.14500033023 INV/DEL2267607450(A) 180.00 609.0000.14500033023 INV/DEL2267609450(A) 1,312.00 609.0000.14500033023 INV/DEL2267604450(A) 521.50 609.0000.14500033023 INV/DEL2267601450(A) 314.75 609.0000.14500033123 INV/DEL2268846450(A) 4,578.54 609.0000.14500033123 INV/DEL2268850450(A) 563.20 609.0000.14500033023 INV/DEL2267613450(A) 260.00 609.0000.14500033023 INV/DEL2267611450(A) 544.00 609.0000.14500033023 INV/DEL2267612450(A) 180.00 609.0000.145000330232267619450(A) 2,897.00 609.0000.14500032923 INV/DEL2266382450(A) 235.00 609.0000.145000330232267610450(A) 136.40 609.0000.14500033023 INV/DEL2267614450(A) 1,350.00 609.0000.14500033023 INV/DEL2267618450(A) 1,407.50 609.0000.14500033023 INV/DEL2267617450(A) 2,755.00 609.0000.14500032423 INV/DEL2264048450(A) 22.50 609.0000.14500032923 INV2266373450(A) 396.15 609.0000.14500032923 INV/DEL2266383450(A) 966.00 609.0000.14500032923 INV/DEL2266385450(A) 881.00 609.0000.14500032923 INV/DEL2266384450(A) 4,672.74 609.0000.14500033023 INV/DEL2267606450(A) 118 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 10/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 32.00 609.0000.14500033123 INV/DEL2268847450(A) 72.00 609.0000.14500031023 INV/DEL2255214450(A) 566.88 609.0000.14500033123 INV/DEL2268845450(A) 390.00 609.0000.14500033123 INV/DEL2268844450(A) 870.00 609.0000.14500040623 INV/DEL2272454450(A) (9.99)609.0000.14500032323 INV245837450(A) (222.00)609.0000.14500031623 CREDIT245039450(A) (14.00)609.0000.14500031623 CREDIT245038450(A) 35.00 609.9791.42199033023 INV/DEL2267608450(A) 5.60 609.9791.42199033023 INV/DEL2267605450(A) 1.40 609.9791.42199033023 INV/DEL2267600450(A) 2.80 609.9791.42199033123 INV/DEL2268848450(A) 32.20 609.9791.42199033123 INV/DEL2268849450(A) 18.20 609.9791.42199033123 INV/DEL2268843450(A) 7.70 609.9791.42199033023 INV/DEL2267607450(A) 1.64 609.9791.42199033023 INV/DEL2267609450(A) 18.92 609.9791.42199033023 INV/DEL2267604450(A) 15.40 609.9791.42199033023 INV/DEL2267601450(A) 4.20 609.9791.42199033123 INV/DEL2268846450(A) 1.40 609.9791.42199033023 DEL2267602450(A) 43.40 609.9791.42199033023 INV/DEL2267606450(A) 1.40 609.9791.42199033123 INV/DEL2268847450(A) 1.40 609.9791.42199031023 INV/DEL2255214450(A) 14.01 609.9791.42199040623 INV/DEL2272454450(A) (0.50)609.9791.42199031623 CREDIT245039450(A) 14.00 609.9792.42199033023 INV/DEL2267613450(A) 8.40 609.9792.42199033023 INV/DEL2267611450(A) 7.00 609.9792.42199033023 INV/DEL2267612450(A) 1.64 609.9792.421990330232267619450(A) 61.60 609.9792.42199032923 INV/DEL2266382450(A) 2.80 609.9792.421990330232267610450(A) 2.80 609.9792.42199033023 INV/DEL2267614450(A) 35.00 609.9792.42199033023 INV/DEL2267618450(A) 28.00 609.9792.42199033023 INV/DEL2267617450(A) 42.70 609.9792.42199032423 INV/DEL2264048450(A) 5.14 609.9792.42199032923 INV/DEL2266383450(A) 7.00 609.9792.42199032923 INV/DEL2266385450(A) 8.40 609.9792.42199032923 INV/DEL2266384450(A) 4.20 609.9792.42199033123 INV/DEL2268845450(A) 4.21 609.9792.42199033123 INV/DEL2268844450(A) 47.61 609.9793.42199033123 INV/DEL2268850450(A) 30,733.93 119 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 11/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 266.04 701.0000.14120CUTTING EDGEMAC QUEEN EQUIPMENT LLCP48134451(A)MAIN04/14/2023 112,142.16 602.9480.42900MAY 2023 WASTEWATERMETROPOLITAN COUNCIL WASTEWATE0001154477452(A)MAIN04/14/2023 53.00 609.0000.14500033123 INV/DELPHILLIPS WINE & SPIRITS INC6568564453(A)MAIN04/14/2023 36.00 609.0000.14500033123 INV/DEL6568560453(A) 1,276.00 609.0000.14500033123 INV/DEL6568559453(A) 80.00 609.0000.14500033123 INV/DEL6568561453(A) 4,328.80 609.0000.14500033123 INV/DEL6568567453(A) 121.10 609.0000.14500033123 INV/DEL6568565453(A) 460.20 609.0000.14500033123 INV/DEL6568563453(A) 70.00 609.0000.14500033123 INV/DEL6568571453(A) 221.25 609.0000.14500032223 INV/DEL6562906453(A) 203.35 609.0000.14500033123 INV/DEL6568573453(A) 1,282.20 609.0000.14500033123 INV/DEL6568566453(A) 132.00 609.0000.14500033123 INV/DEL6568572453(A) 1,091.40 609.0000.14500033123 INV/DEL6568575453(A) 2,193.75 609.0000.14500033123 INV/DEL6568570453(A) 1,091.40 609.0000.14500033123 INV/DEL6568568453(A) 203.34 609.0000.14500033123 INV.DEL6568557453(A) 558.00 609.0000.14500033123 INV/DEL6568562453(A) 352.00 609.0000.14500032423 INV/DEL6564703453(A) 1,303.20 609.0000.14500032423 INV/DEL6564704453(A) 664.00 609.0000.14500032423 INV/DEL6564705453(A) 114.05 609.0000.14500033123 INV/DEL6568569453(A) 4,387.50 609.0000.14500033123 INV/DEL6568558453(A) 551.45 609.0000.14500030323INV/DEL6553976453(A) 2,193.75 609.0000.14500033123 INV/DEL6568576453(A) 364.40 609.0000.14500033123 INV/DEL6568577453(A) 332.60 609.0000.14500313123 INV/DEL6568578453(A) 1,144.00 609.0000.14500033123 INV/DEL6568579453(A) 140.00 609.0000.14500033123 INV/DEL6568580453(A) 280.50 609.0000.14500033123 INV/DEL6568581453(A) 60.55 609.0000.14500033123 INV/DEL6568582453(A) 2,164.40 609.0000.14500033123 INV/DEL6568583453(A) 2,182.80 609.0000.14500033123 INV/DEL6568584453(A) 558.30 609.0000.14500040623 INV/DEL6571368453(A) 528.00 609.0000.14500040623 INV/DEL6571367453(A) 2.80 609.9791.42199033123 INV/DEL6568564453(A) 1.40 609.9791.42199033123 INV/DEL6568560453(A) 47.60 609.9791.42199033123 INV/DEL6568559453(A) 1.40 609.9791.42199033123 INV/DEL6568561453(A) 18.20 609.9791.42199033123 INV/DEL6568567453(A)120 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 12/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 2.80 609.9791.42199033123 INV/DEL6568565453(A) 8.40 609.9791.42199033123 INV/DEL6568563453(A) 9.10 609.9791.42199033123 INV/DEL6568568453(A) 4.20 609.9791.42199033123 INV.DEL6568557453(A) 4.20 609.9791.42199033123 INV/DEL6568562453(A) 0.48 609.9791.42199033123 INV/DEL6568569453(A) 82.60 609.9791.42199033123 INV/DEL6568558453(A) 11.20 609.9791.42199030323INV/DEL6553976453(A) 18.20 609.9791.42199040623 INV/DEL6571368453(A) 16.80 609.9791.42199040623 INV/DEL6571367453(A) (1.50)609.9791.42199031023 CREDIT693089453(A) 11.20 609.9792.42199032423 INV/DEL6564703453(A) 7.00 609.9792.42199032423 INV/DEL6564704453(A) 1.40 609.9792.42199032423 DEL6564699453(A) 7.70 609.9792.42199032423 INV/DEL6564705453(A) 41.30 609.9792.42199033123 INV/DEL6568576453(A) 5.60 609.9792.42199033123 INV/DEL6568577453(A) 4.20 609.9792.42199313123 INV/DEL6568578453(A) 43.40 609.9792.42199033123 INV/DEL6568579453(A) 2.80 609.9792.42199033123 INV/DEL6568580453(A) 8.40 609.9792.42199033123 INV/DEL6568581453(A) 1.40 609.9792.42199033123 INV/DEL6568582453(A) 9.10 609.9792.42199033123 INV/DEL6568583453(A) 18.20 609.9792.42199033123 INV/DEL6568584453(A) 1.40 609.9793.42199033123 INV/DEL6568571453(A) 7.00 609.9793.42199032223 INV/DEL6562906453(A) 2.80 609.9793.42199033123 INV/DEL6568573453(A) 7.00 609.9793.42199033123 INV/DEL6568566453(A) 1.40 609.9793.42199033123 DEL6568574453(A) 4.20 609.9793.42199033123 INV/DEL6568572453(A) 9.10 609.9793.42199033123 INV/DEL6568575453(A) 41.30 609.9793.42199033123 INV/DEL6568570453(A) 31,187.07 898.80 101.2100.44030WIN SERVER 2022 STD LICSHI INCB16654502454(A)MAIN04/14/2023 378.99 609.0000.14500022823 INV/DELSOUTHERN GLAZER'S5095012455(A)MAIN04/14/2023 545.00 609.0000.14500033023 INV/DEL2329117455(A) 298.00 609.0000.14500033023 INV/DEL2329116455(A) 950.40 609.0000.14500033023 INV/DEL2329115455(A) 2,241.24 609.0000.14500033023 INV/DEL2328996455(A) 2,429.20 609.0000.14500022423 INV/DEL2316976455(A) 7,925.71 609.0000.14500022823 INV/DEL5095010455(A) 121 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 13/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1,721.40 609.0000.14500032323 INV/DEL2326505455(A) 719.88 609.0000.14500033023 INV/DEL5095431455(A) 105.34 609.0000.14500040623 INV/DEL2331378455(A) 99.00 609.0000.14500033023 INV/DEL5095432455(A) 253.20 609.0000.14500040623 INV/DEL2331382455(A) 308.70 609.0000.14500040623 INV/DEL2331381455(A) 125.00 609.0000.14500040623 INV/DEL2331380455(A) 652.50 609.0000.14500040623 INV/DEL2331379455(A) 1,565.00 609.0000.14500040623 INV/DEL2331377455(A) 2,979.64 609.0000.14500040623 INV/DEL2331376455(A) 387.20 609.0000.14500040623 INV/DEL2331375455(A) 345.75 609.0000.14500040623 INV/DEL2331373455(A) 478.80 609.0000.14500040623 INV/DEL2331372455(A) (186.99)609.0000.14500030623 CREDIT9494431455(A) (690.66)609.0000.14500030323 CREDIT9494038455(A) 31.36 609.9791.42199022423 INV/DEL2316976455(A) 80.64 609.9791.42199022823 INV/DEL5095010455(A) 1.71 609.9791.42199030923 DEL2321653455(A) 20.48 609.9791.42199032323 INV/DEL2326505455(A) 5.12 609.9791.42199040623 DEL2331383455(A) 3.84 609.9791.42199033023 INV/DEL5095431455(A) 0.64 609.9791.42199040623 INV/DEL2331378455(A) 0.85 609.9791.42199033023 INV/DEL5095432455(A) 7.68 609.9791.42199040623 INV/DEL2331382455(A) 7.68 609.9791.42199040623 INV/DEL2331381455(A) 6.40 609.9791.42199040623 INV/DEL2331380455(A) 5.12 609.9791.42199040623 INV/DEL2331379455(A) 10.24 609.9791.42199040623 INV/DEL2331377455(A) 10.24 609.9791.42199040623 INV/DEL2331376455(A) 6.61 609.9791.42199040623 INV/DEL2331375455(A) 7.68 609.9791.42199040623 INV/DEL2331373455(A) 7.68 609.9791.42199040623 INV/DEL2331372455(A) 4.59 609.9792.42199022823 INV/DEL5095012455(A) 35.84 609.9792.42199033023 INV/DEL2328996455(A) 7.68 609.9793.42199033023 INV/DEL2329117455(A) 7.68 609.9793.42199033023 INV/DEL2329116455(A) 16.64 609.9793.42199033023 INV/DEL2329115455(A) 23,918.70 144.00 609.0000.14500032423 INV/DELWINE MERCHANTS7420619456(A)MAIN04/14/2023 1,442.00 609.0000.14500040623 INV/DEL7422222456(A) 408.00 609.0000.14500040623 INV/DEL7422223456(A)122 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 14/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 17.52 609.9791.42199040623 INV/DEL7422222456(A) 4.20 609.9791.42199040623 INV/DEL7422223456(A) 1.75 609.9792.42199032423 INV/DEL7420619456(A) 2,017.47 2,052.50 415.6450.44000OUTSIDE STORAGE REMOVAL 030323-0331231-800-GOT-JUNK?16194709MAIN04/20/2023 390.00 101.5040.43050DEFENSIVE DRIVER COURSE 041023AARPC17074194710MAIN04/20/2023 330.40 101.2200.44000AIR LEAK REPAIR, HOSE REPLACEMENTALEX AIR APPARATUS INC6668194711MAIN04/20/2023 233.00 101.3100.443302023 MEMBERSHIP DUES KEVIN HANSENAMERICAN WATER WORKS ASSOC7002098776194712MAIN04/20/2023 17.00 240.5500.430500323 DISC CLEANINGANOKA COUNTY LIBRARY1700194713MAIN04/20/2023 64.48 240.5500.430500323 CATALOGING1701194713 100.00 240.5500.430500323 NOTICES1699194713 3,473.13 240.5500.44030ILS 0123-03231702194713 3,654.61 19,934.00 101.2200.440002023 PSDS COSTSANOKA CTY FIRE PROTECTION COUN272194714MAIN04/20/2023 99.02 609.9791.44020041123 MOPS,MATS,TOWELSARAMARK UNIFORM & CAREER APPAR2500223276194715MAIN04/20/2023 99.02 609.9791.44020011723 MOPS,MATS,TOWELS2500172194194715 98.03 609.9792.44020040623 MOPS,MATS,TOWELS2500221219194715 98.03 609.9792.44020022323 MOPS,MATS,TOWELS2500195690194715 103.85 609.9793.44020040623 MOPS,MATS,TOWELS2500221162194715 497.95 52.85 101.2200.42172POLO SHIRT, EMBROIDERYASPEN MILLS, INC.311856194716MAIN04/20/2023 52.85 101.2200.42172POLO SHIRT, EMBROIDERY311669194716 57.70 101.2200.42172CAPS, PATCHES311740194716 26.00 101.2200.42172EMT PATCHES311837194716 649.30 101.2200.42172CLASS A UNIFORM 311794194716 684.80 101.2200.42172CLASS A UNIFORM 311793194716 1,523.50 11.30 601.9600.43211032523 287307857001AT&T MOBILITY II, LLC28730785700104032023194717MAIN04/20/2023 11.30 602.9600.43211032523 28730785700128730785700104032023194717 11.32 604.9600.43211032523 28730785700128730785700104032023194717 33.92 35.41 240.5500.42180BOOK ORDERBAKER & TAYLOR2037244590194718MAIN04/20/2023 6.55 240.5500.42180BOOK ORDER2037433931194718 53.69 240.5500.42180BOOK ORDER2037395394194718 21.66 240.5500.42180BOOK ORDER2037406847194718 123 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 15/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 635.00 240.5500.42180BOOK ORDER2037381016194718 690.11 240.5500.42180BOOK ORDER2037412109194718 695.03 240.5500.42180BOOK ORDER2037393974194718 2,137.45 4,209.00 101.1610.43041CIVIL CHGS 0323BARNA GUZY & STEFFEN LTD261592194719MAIN04/20/2023 9,318.00 101.1610.43042PROSECUTION 0323261594194719 800.00 101.1610.43042IN CUSTODY 0323261595194719 1,245.00 101.1610.43045PERSONNEL MATTERS 0323261198194719 120.00 411.9999.43050.19113989 CENTRAL LEGAL SERVICES261593194719 15,692.00 178.00 101.1320.43050COBRA LETTERS 0323; RETIREE BILLING 0323; PARTICIPATION FEE 0423BENEFIT EXTRAS, INC.114736194720MAIN04/20/2023 47.50 887.9250.43050COBRA LETTERS 0323; RETIREE BILLING 0323; PARTICIPATION FEE 0423114736194720 225.50 35.00 240.5500.43050BIRDSCAPING BASICS 040323BURNETTE/AMBER040323194721MAIN04/20/2023 458.89 101.2100.43830040623 8268239-4CENTERPOINT ENERGY8268239-4194722MAIN04/20/2023 458.89 101.2200.43830040623 8268239-48268239-4194722 62.77 101.5200.43830040623 10802324-310802324-3194722 15.00 101.5200.43830040623 5467671-35467671-3194722 154.01 101.5200.43830040623 5452216-45452216-4194722 1,595.72 240.5500.43830040623 10570341-710570341-7194722 28.05 602.9600.43830040623 11299887-711299887-7194722 15.00 602.9600.43830040623 9644621-69644621-6194722 280.44 609.9794.43830040623 6402970054-56402970054-5194722 3,068.77 53.21 609.9792.43210040723 763 788-0064 164CENTURYLINK7637880064164194723MAIN04/20/2023 53.21 609.9792.43210040723 763 788-0290 0457637880290045194723 106.42 100.00 101.5001.442002022 SOFTBALL SEASON CREDITCHRISTENSEN/MATT2833194724MAIN04/20/2023 33.59 101.5129.44020MOPS JPM 041123CINTAS INC4152058927194725MAIN04/20/2023 1,957.43 601.9600.42990IPERL 3/4 METERS, 3 PLY REMOTE WIRECORE & MAIN LPS550588194726MAIN04/20/2023 46.00 609.0000.14500040723 INV/DELCRYSTAL SPRINGS ICE LLC4005431194727MAIN04/20/2023 176.10 609.0000.14500040723 INV/DEL4005434194727 176.40 609.0000.14500032323 INV/DEL4005290194727 4.00 609.9792.42199040723 INV/DEL4005434194727 4.00 609.9793.42199040723 INV/DEL4005431194727 4.00 609.9793.42199032323 INV/DEL4005290194727 124 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 16/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 410.50 231.16 601.9600.42171FITTINGS, GROMMETS, O-RINGSCUES INC632274194728MAIN04/20/2023 112.32 101.2100.42171REPLACEMENT PARTS -FLOOR SCRUBERDALCO ENTERPRISES INC4065397194729MAIN04/20/2023 112.33 101.2200.42171REPLACEMENT PARTS -FLOOR SCRUBER4065397194729 224.65 100.00 101.5001.442002022 SOFTBALL SEASON CREDITDAML/JOSH2724194730MAIN04/20/2023 100.00 101.5001.421702022 SOFTBALL SEASON CREDITDAVIS/RACHAEL2964194731MAIN04/20/2023 209.15 609.9791.43420APRIL AD 040723ECM PUBLISHERS INC942421194732MAIN04/20/2023 164.65 609.9792.43420APRIL AD 040723942421194732 71.20 609.9793.43420APRIL AD 040723942421194732 445.00 82.12 601.9600.42010BALL VALVES, CLAMP, HAMMER FLARE TOOL, REROUND TOOLFERGUSON WATERWORKS INC0506607194733MAIN04/20/2023 689.49 601.9600.42160BALL VALVES, CLAMP, HAMMER FLARE TOOL, REROUND TOOL0506607194733 771.61 70.60 101.3121.43050ANNUAL ENROLLMENTS, DRUG TESTS 0323FIRST ADVANTAGE LNS SCREEN INC2506002303194734MAIN04/20/2023 105.90 101.5200.43050ANNUAL ENROLLMENTS, DRUG TESTS 03232506002303194734 73.05 602.9600.43050ANNUAL ENROLLMENTS, DRUG TESTS 03232506002303194734 35.30 701.9950.43050ANNUAL ENROLLMENTS, DRUG TESTS 03232506002303194734 284.85 21.60 601.9600.43050CALLOUT TICKETSGOPHER STATE ONE CALL INC3030310194735MAIN04/20/2023 21.60 602.9600.43050CALLOUT TICKETS3030310194735 21.60 604.9600.43050CALLOUT TICKETS3030310194735 64.80 865.71 609.0000.14500040323 INVGREAT LAKES COCA-COLA DISTRBTN3600217598194736MAIN04/20/2023 878.00 101.1320.43050PRE-EMPLOYMENT PHYSICALS, TESTS 0323GROUP HEALTH PLAN INC11000194737MAIN04/20/2023 285.00 101.2100.44080INSTALL COMPUTER DOCSGUARDIAN FLEET SAFETY, LLC23-0263194738MAIN04/20/2023 68.14 101.2100.43310FTO TRAINING LUNCHES 022723-030223HANSON/ERIK022723194739MAIN04/20/2023 285.50 609.0000.14500032923 INVHEADFLYER BREWINGE-4464194740MAIN04/20/2023 194.25 101.2100.43810041623 SOLAR POWERHINTERLAND CSG, LLCSP-035-000164194741MAIN04/20/2023 194.24 101.2200.43810041623 SOLAR POWERSP-035-000164194741 388.49 228.90 609.0000.14500033123 INVHOHENSTEINS INC595618194742MAIN04/20/2023 125 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 17/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 3,499.20 609.0000.14500033123 INV595620194742 794.50 609.0000.14500041423 INV599820194742 1,094.95 609.0000.14500041423 INV599432194742 60.00 609.0000.14500040723 INV597490194742 3,457.65 609.0000.14500040723 INV597449194742 1,135.15 609.0000.14500040723 INV597489194742 10,270.35 286.80 101.2100.44020JAIL CELL #13 SINK MAINTENACEHORWITZ INCS500005597194743MAIN04/20/2023 10,678.28 101.5130.44020GYM MAINT 010123-033123INDEPENDENT SCHOOL DIST #132352194744MAIN04/20/2023 11.55 101.1320.42000LABELS, STENO BOOKINNOVATIVE OFFICE SOLUTIONS LLCIN4149397194745MAIN04/20/2023 1.21 720.9980.42000LABELS, STENO BOOKIN4149397194745 12.76 304.24 101.2100.42171LIGHT BULBSJ H LARSON ELECTRIC COMPANYS102908370.001194746MAIN04/20/2023 50.00 884.3121.44349CA271747 LINDSTEDT SIDING 031023LEAGUE OF MN CITIES INS TRUST8013194747MAIN04/20/2023 (1.01)101.0000.20815MAINT 040123-043023LOFFLER COMPANIES INC4317609194748MAIN04/20/2023 734.00 101.1940.44000MAINT 040123-0430234317609194748 732.99 2,631.08 609.0000.1450004/14/23 INVM AMUNDSON CIGAR & CANDY CO LLP360173194749MAIN04/20/2023 3,557.60 609.0000.14500041423 INV360174194749 3,290.61 609.0000.14500041423 INV360178194749 9,479.29 150.00 101.2100.43810041623 SOLAR POWERMADISON ENERGY INVESTMENTS IV LLCSP-150-000088194750MAIN04/20/2023 144.78 101.2100.43810041623 SOLAR POWERSP-151-000088194750 150.00 101.2200.43810041623 SOLAR POWERSP-150-000088194750 144.79 101.2200.43810041623 SOLAR POWERSP-151-000088194750 589.57 63.13 101.1940.43810041623 SOLAR POWERMADISON ENERGY INVESTMENTS LLCSP-001-000229194751MAIN04/20/2023 540.00 609.0000.14500040723 INV/DELMAVERICK WINE COMPANYINV965499194752MAIN04/20/2023 3.00 609.9792.42199040723 INV/DELINV965499194752 543.00 789.75 609.0000.14500033123 INVMCDONALD DISTRIBUTING CO680947194753MAIN04/20/2023 127.08 609.0000.14500033023 INV679862194753 278.50 609.0000.14500040723 INV681476194753 1,195.33 126 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 18/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 73.46 101.1320.43050PRE-EMPLOYMENT DRUG TESTS 0323MEDTOX LABORATORIES, INC0320233306194754MAIN04/20/2023 48.62 101.2200.42171DETERGENT, COFFEE, CREAMER, NAILS, DRYWALL, DRYR SHEETSMENARDS CASHWAY LUMBER-FRIDLEY86552194755MAIN04/20/2023 118.37 101.2200.42171COFFEE, BATTERIES, PAPER TWLS, STORAGE TOTE, TAPE85360194755 21.35 101.2200.421713V BATTERIES, LYSOL SPRAY, GLASS CLEANER85141194755 106.68 101.2200.42175DETERGENT, COFFEE, CREAMER, NAILS, DRYWALL, DRYR SHEETS86552194755 59.32 101.2200.42175COFFEE, BATTERIES, PAPER TWLS, STORAGE TOTE, TAPE85360194755 12.99 601.9600.42171FLASHLIGHT85785194755 27.82 602.9600.42171WIRE STRIPPERS, SHEARS, TAPE85844194755 395.15 282.00 101.2100.43050IT SUPPORT 0423METRO-INET1169194756MAIN04/20/2023 130,004.04 601.9400.42990WATER PURCHASE 0323MINNEAPOLIS FINANCE DEPT.040623194757MAIN04/20/2023 7,700.00 408.6414.45110MNDOT ROW UNIVERSITY AND 40TH PARCEL 216MN DEPT OF TRANSPORTATION2023-09194758MAIN04/20/2023 350.00 601.9600.43105LINE TRACING OLSON, BURNS, QUADY, HOPKINSMN RURAL WATER ASSOCIATION052423194759MAIN04/20/2023 350.00 602.9600.43105LINE TRACING OLSON, BURNS, QUADY, HOPKINS052423194759 700.00 12,127.50 201.2400.43050TECHNICAL ASSISTANCE 0323NORTHWEST ASSOC CONSULTNTS INC26233194760MAIN04/20/2023 66.41 883.5500.42175DONUTS, COFFEE, COOKIESO'BRIEN/CORTNI033123194761MAIN04/20/2023 44.15 101.1110.42000EVELOPES, WHITE OUT TAPE, FOLDERSOFFICE DEPOT307117205001194762MAIN04/20/2023 9.73 101.1940.42000EVELOPES, WHITE OUT TAPE, FOLDERS307117205001194762 53.88 300.00 609.0000.14500040523 INV/DELPAUSTIS & SONS WINE COMPANY198216194763MAIN04/20/2023 7.50 609.9792.42199040523 INV/DEL198216194763 307.50 1,926.00 101.2200.43050ANNUAL FIT TESTS 2022PERFORMANCE PLUS LLC123106194764MAIN04/20/2023 250.00 883.5500.43050URBAN GEMS: ST PAUL TOUR 040123PIONEER PHOTOGRAPHY SRVCS INC040123194765MAIN04/20/2023 13.48 601.9600.43210030423 10013125POPP.COM INC992775128194766MAIN04/20/2023 16.73 601.9600.43210040423 10013125992779384194766 13.48 602.9600.43210030423 10013125992775128194766 16.73 602.9600.43210040423 10013125992779384194766 13.46 604.9600.43210030423 10013125992775128194766 16.72 604.9600.43210040423 10013125992779384194766 90.60 14.58 609.9791.42171041023 WATERPREMIUM WATERS INC319365549194767MAIN04/20/2023 127 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 19/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 19.44 609.9792.42171040623 WATER319362542194767 34.02 17.00 101.2200.42171HELMET DECALSPRO GRAPHICS8234194768MAIN04/20/2023 45.00 101.2100.42030BUSINESS CARDSRAPID GRAPHICS & MAILING2265194769MAIN04/20/2023 20.00 101.3100.42030BUSINESS CARDS OLSON, ZEHAVI2246194769 60.75 101.3100.42030HALF-SHEET POSTCARDS2276194769 20.00 601.9600.42030BUSINESS CARDS OLSON, ZEHAVI2246194769 60.75 603.9530.42030HALF-SHEET POSTCARDS2276194769 13.50 604.9600.42030HALF-SHEET POSTCARDS2276194769 220.00 7,000.00 101.5000.44030SUBSCRIPTION 050123-043024RECDESK LLCINV-13470194770MAIN04/20/2023 34.09 101.2100.44000SECURE SHREDDING 032723ROHN INDUSTRIES INC596548194771MAIN04/20/2023 8.18 101.2200.44000SECURE SHREDDING 032723596548194771 42.27 77.27 101.1940.44020PREVENT MAINT 0323SCHINDLER ELEVATOR CORP INC8106198838194772MAIN04/20/2023 21.96 601.9600.43250040123 0318950-3SPOK INCG0318950P194773MAIN04/20/2023 21.97 602.9600.43250040123 0318950-3G0318950P194773 43.93 1,734.39 101.2100.420709MM PRACTICE AMMOSTREICHER'S GUN'S INC/DONI1624453194774MAIN04/20/2023 109.99 101.2100.42172BOOTSI1624859194774 1,844.38 1,695.00 225.9844.43050SWAGIT VIDEO RECORDING 0423SWAGIT PRODUCTIONS, LLCSW-002035SI194775MAIN04/20/2023 667.50 225.9844.43050SWAGIT CAPTIONING 0423SW-002037SI194775 2,362.50 200.00 262.5017.43050BATTERIES BULBS & WIRES PROGRAM 040423THE BAKKEN MUSEUM040423194776MAIN04/20/2023 82.00 101.1320.43050BACKGROUND CHECKS 0323THE MCDOWELL AGENCY, INC.145839194777MAIN04/20/2023 370.92 101.2200.42171AEROMED PACKSTHOMAS EMS40467194778MAIN04/20/2023 10,825.42 420.6317.44000.1915VANBUREN RAMP - ELEVATOR MODERNIZATION TK ELEVATOR CORPORATION1000506466194779MAIN04/20/2023 38.55 101.3100.42172T-SHIRTS, SAFETY SHIRTSTRENDS, CYCLES & SWINGS INCINV75551194780MAIN04/20/2023 17.08 101.3121.42172T-SHIRTSINV75446194780 103.93 101.3121.42172T-SHIRTS, SAFETY SHIRTSINV75551194780 99.90 101.3121.42173T-SHIRTS, SAFETY SHIRTSINV75551194780 114.02 101.5200.42172T-SHIRTSINV75446194780 128 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 20/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 174.15 101.5200.42172T-SHIRTS, SAFETY SHIRTSINV75551194780 95.97 101.5200.42173T-SHIRTS, SAFETY SHIRTSINV75551194780 49.95 101.6102.42173T-SHIRTS, SAFETY SHIRTSINV75551194780 51.77 601.9600.42172T-SHIRTSINV75446194780 9.65 601.9600.42172T-SHIRTS, SAFETY SHIRTSINV75551194780 30.84 601.9600.42172BACKORDERED T-SHIRTS INV75890194780 66.45 601.9600.42173T-SHIRTS, SAFETY SHIRTSINV75551194780 51.77 602.9600.42172T-SHIRTSINV75446194780 9.66 602.9600.42172T-SHIRTS, SAFETY SHIRTSINV75551194780 66.45 602.9600.42173T-SHIRTS, SAFETY SHIRTSINV75551194780 138.78 701.9950.42172T-SHIRTSINV75446194780 1,118.92 124.13 240.5500.42171TP, TOWELSTRIO SUPPLY COMPANY INC821522194781MAIN04/20/2023 100.00 601.9600.43050COLIFORM TESTING-HUSET PARK 1022TWIN CITY WATER CLINIC INC18250194782MAIN04/20/2023 220.00 601.9600.43050COLIFORM TESTING 032318739194782 320.00 1,417.80 101.5001.43050TAE KWON DO 0323 & LITTLE TIGERS 030223-040623ULTIMATE MARTIAL ARTS INC040623194783MAIN04/20/2023 34.95 240.5500.430500323 PLACEMENTSUNIQUE MANAGEMENT SERVICES INC6111090194784MAIN04/20/2023 495.13 101.2200.43210032523 586753132-00001VERIZON WIRELESS9931023337194785MAIN04/20/2023 43.49 609.9791.43250040323 442044911-000029931631610194785 86.98 609.9792.43250040323 442044911-000029931631610194785 625.60 588.80 609.9791.43810041723 SOLAR POWERVIRIDI INVESTMENTS LLC04172023-CH194786MAIN04/20/2023 1,609.29 101.2100.43810041123 51-5047554-2XCEL ENERGY (N S P)1029890762194787MAIN04/20/2023 1,609.26 101.2200.43810041123 51-5047554-21029890762194787 10.40 101.3160.43810040323 51-4941920-11028184697194787 10.37 101.3160.43810040323 51-4174399-11028183502194787 3,239.32 67,712.00 609.0000.20810MARCH LIQUOR SALES TAXMINNESOTA DEPARTMENT OF REVENUE1-876-632-672457(E)MAIN04/20/2023 918.00 101.0000.20810MARCH SALES & USE TAXMINNESOTA DEPARTMENT OF REVENUE1-204-823-136458(E)MAIN04/20/2023 23.00 101.0000.20815MARCH SALES & USE TAX1-204-823-136458(E) 941.00 14,017.00 601.0000.20810MARCH UB SALES TAX 2023MINNESOTA DEPARTMENT OF REVENUE0-133-616-736459(E)MAIN04/20/2023 1,711.77 609.9791.43810041723 SOLAR POWERARES NEE HOLDINGS, LLC17-000384460(A)MAIN04/21/2023 569.63 609.9792.43810041723 SOLAR POWER17-000384460(A) 129 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 21/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 588.79 609.9793.43810041723 SOLAR POWER17-000384460(A) 2,870.19 4,854.00 609.0000.14500033123 INV/ARTISAN BEER COMPANY3595263461(A)MAIN04/21/2023 2,895.95 609.0000.145000404233595571461(A) 3,206.65 609.0000.14500041323 INV3597473461(A) 570.60 609.0000.14500040623 INV3596157461(A) 11,527.20 199.56 609.0000.14500040523 INV/BAGSBELLBOY BAR SUPPLY0106633200462(A)MAIN04/21/2023 552.25 609.9792.42171040523 INV/BAGS0106633200462(A) 751.81 3,252.50 609.0000.14500040523 INVBELLBOY CORPORATION0098980300463(A)MAIN04/21/2023 1,560.40 609.0000.14500030823 INV0098658100463(A) (167.00)609.0000.14500030923 CREDIT0098698400463(A) (146.00)609.0000.14500041323 CREDIT0099095900463(A) 60.00 609.9792.42199040523 INV0098980300463(A) 26.00 609.9792.42199030823 INV0098658100463(A) (1.65)609.9792.42199030923 CREDIT0098698400463(A) (1.65)609.9792.42199041323 CREDIT0099095900463(A) 4,582.60 29.00 609.0000.14500041223 INVBLUE CLOUD DISTRIBUTION OF MN, INC.100941769464(A)MAIN04/21/2023 408.00 609.0000.14500033123 INV 700297717BREAKTHRU BEVERAGE MN BEER LLC348470391465(A)MAIN04/21/2023 3,277.30 609.0000.14500033123 INV 700297782348475769465(A) (38.40)609.0000.14500033123 INV 700297736410789947465(A) (6.60)609.0000.14500033123 INV 700297736410789948465(A) (24.80)609.0000.14500032823 INV 700297736410775301465(A) (12.00)609.0000.14500032823 INV 700297736410775302465(A) (9.60)609.0000.14500033023 INV 700297717410783426465(A) (24.60)609.0000.14500033023 INV 700297717410783429465(A) (6.15)609.0000.14500033023 INV 700297717410783430465(A) (40.50)609.0000.14500032323 INV 700297717410762089465(A) (12.40)609.0000.14500032323 INV 700297717410762090465(A) (19.80)609.0000.14500032323 INV 700297717410762091465(A) (7.69)609.0000.14500032323 INV 700297717410762092465(A) (19.61)609.0000.14500033023 INV 700297717410783428465(A) (25.60)609.0000.14500033023 INV 700297717410783427465(A) 3,437.55 540.00 609.0000.14500022823 INV/DEL 0700297717BREAKTHRU BEVERAGE MN W&S LLC347973221466(A)MAIN04/21/2023 130 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 22/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 3,988.44 609.0000.14500030323 INV/DEL 0700297736348060438466(A) (25.40)609.0000.14500032323 CREDIT 0700297717410761668466(A) 23.00 609.9791.42199022823 INV/DEL 0700297717347973221466(A) 25.30 609.9792.42199030323 INV/DEL 0700297736348060438466(A) 4,551.34 4,908.46 609.0000.14500041223 INVCAPITOL BEVERAGE SALES LP2821451467(A)MAIN04/21/2023 8,303.49 609.0000.14500041323 INV2822013467(A) 4,794.88 609.0000.14500040623 INV2818994467(A) 5,477.95 609.0000.14500040323 INV2817331467(A) 528.25 609.0000.14500041023 INV2819565467(A) (126.79)609.0000.14500041223 CREDIT2821450467(A) (38.30)609.0000.14500041323 CREDIT2822012467(A) (14.13)609.0000.14500040623 CREDIT21510127467(A) (153.60)609.0000.14500040323 INV CREDIT2817330467(A) (18.55)609.0000.14500041023 CREDIT2819564467(A) 23,661.66 28.49 240.5500.42180LARGEPRINT BOOK ORDERCENGAGE LEARNING INC80936845468(A)MAIN04/21/2023 29.24 240.5500.42180LARGEPRINT BOOK ORDER80889736468(A) 56.23 240.5500.42180LARGEPRINT BOOK ORDER80890352468(A) 27.74 240.5500.42180LARGEPRINT BOOK ORDER80848912468(A) 191.93 240.5500.42180LARGEPRINT BOOK ORDER80848233468(A) 333.63 474.00 609.0000.14500040623 INV/DELJOHNSON BROTHERS LIQUOR CO.2272456469(A)MAIN04/21/2023 517.83 609.0000.14500040623 INV/DEL2272455469(A) 324.49 609.0000.14500040523 INV/DEL2271207469(A) 596.00 609.0000.14500040523 INV/DEL2271210469(A) 267.50 609.0000.14500040523 INV/DEL2271206469(A) 240.00 609.0000.14500040523 INV/DEL2271209469(A) 603.00 609.0000.14500040523 INV/DEL2271208469(A) 135.00 609.0000.14500040523 INV/DEL2271204469(A) 448.00 609.0000.14500040523 INV/DEL2271211469(A) 68.00 609.0000.14500040723 INV/DEL2273529469(A) 640.00 609.0000.14500040723 INV/DEL2273528469(A) 2,685.00 609.0000.14500040523 INV/DEL2271218469(A) 240.00 609.0000.14500040523 INV/DEL2271217469(A) 48.00 609.0000.14500040523 INV/DEL2271216469(A) 254.00 609.0000.14500040523 INV/DEL2271215469(A) 57.00 609.0000.14500040523 INV/DEL2271214469(A) 127.00 609.0000.14500040523 INV/DEL2271219469(A) 560.00 609.0000.14500040523 INV/DEL2271222469(A) 131 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 23/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 864.00 609.0000.14500040523 INV/DEL2271220469(A) 32.00 609.0000.14500040523 INV/DEL2271223469(A) 180.00 609.0000.14500040623 INV/DEL2272463469(A) 204.00 609.0000.14500040623 INV/DEL2272460469(A) 440.00 609.0000.14500040523 INV/DEL2271213469(A) 444.00 609.0000.14500040523 INV/DEL2271221469(A) 196.78 609.0000.14500040623 INV/DEL2272461469(A) 252.00 609.0000.14500040623 INV/DEL2272459469(A) 4,158.94 609.0000.14500033023 INV/DEL2267616469(A) 511.05 609.0000.14500040623 INV/DEL2272462469(A) 184.00 609.0000.14500041223 INV2275834469(A) 549.00 609.0000.14500041223 INV2275829469(A) 350.00 609.0000.14500041223 INV2275833469(A) 382.00 609.0000.14500041223 INV2275832469(A) 784.00 609.0000.14500041223 INV/DEL2275831469(A) 576.00 609.0000.14500041223 INV/DEL2275828469(A) 8.42 609.9791.42199040623 INV/DEL2272456469(A) 15.40 609.9791.42199040623 INV/DEL2272455469(A) 4.20 609.9791.42199040523 INV/DEL2271207469(A) 11.90 609.9791.42199040523 INV/DEL2271210469(A) 7.00 609.9791.42199040523 INV/DEL2271206469(A) 1.40 609.9791.42199040523 INV/DEL2271209469(A) 4.20 609.9791.42199040523 INV/DEL2271208469(A) 1.40 609.9791.42199040523 INV/DEL2271204469(A) 0.24 609.9791.42199040523 INV/DEL2271205469(A) 5.60 609.9791.42199040523 INV/DEL2271211469(A) 5.60 609.9791.42199041223 INV2275834469(A) 2.80 609.9791.42199041223 INV2275829469(A) 4.20 609.9791.42199041223 INV2275833469(A) 4.20 609.9791.42199041223 INV2275832469(A) 15.40 609.9791.42199041223 INV/DEL2275831469(A) 6.30 609.9791.42199041223 INV/DEL2275828469(A) 1.40 609.9792.42199040523 INV/DEL2271219469(A) 7.00 609.9792.42199040523 INV/DEL2271222469(A) 4.20 609.9792.42199040523 INV/DEL2271220469(A) 1.40 609.9792.42199040523 INV/DEL2271223469(A) 1.40 609.9792.42199040623 INV/DEL2272463469(A) 2.80 609.9792.42199040623 INV/DEL2272460469(A) 7.00 609.9792.42199040523 INV/DEL2271213469(A) 13.30 609.9792.42199040523 INV/DEL2271221469(A) 7.00 609.9792.42199040623 INV/DEL2272461469(A) 7.00 609.9792.42199040623 INV/DEL2272459469(A)132 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 24/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1.40 609.9792.42199033023 DEL2267603469(A) 42.00 609.9792.42199033023 INV/DEL2267616469(A) 4.20 609.9792.42199040623 INV/DEL2272462469(A) 2.80 609.9793.42199040723 INV/DEL2273529469(A) 9.81 609.9793.42199040723 INV/DEL2273528469(A) 21.00 609.9793.42199040523 INV/DEL2271218469(A) 1.40 609.9793.42199040523 INV/DEL2271217469(A) 1.40 609.9793.42199040523 INV/DEL2271216469(A) 4.20 609.9793.42199040523 INV/DEL2271215469(A) 1.40 609.9793.42199040523 INV/DEL2271214469(A) 18,632.96 23.24 240.5500.42189DVD ORDERMIDWEST TAPE503562388470(A)MAIN04/21/2023 161.90 240.5500.42189DVD ORDER503579180470(A) 185.14 155.00 609.0000.14500040623 INV/DELPHILLIPS WINE & SPIRITS INC6571366471(A)MAIN04/21/2023 221.25 609.0000.14500040523 INV/DEL6570312471(A) 220.00 609.0000.14500040623 INV/DEL6571372471(A) 591.10 609.0000.14500040623 INV/DEL6571371471(A) 787.50 609.0000.14500041223 INV6573979471(A) 1.40 609.9791.42199040623 INV/DEL6571366471(A) 8.40 609.9791.42199040523 INV/DEL6570312471(A) 11.67 609.9791.42199041223 INV6573979471(A) 7.00 609.9792.42199040623 INV/DEL6571372471(A) 18.20 609.9792.42199040623 INV/DEL6571371471(A) 4.20 609.9792.42199032323 DEL6563864471(A) 2,025.72 465.70 609.0000.14500040623 INV/DELSOUTHERN GLAZER'S2331384472(A)MAIN04/21/2023 180.00 609.0000.14500040623 INV/DEL2331387472(A) 88.00 609.0000.14500040623 INV/DEL2331389472(A) 414.40 609.0000.14500040623 INV/DEL2331385472(A) 338.00 609.0000.14500033123 INV/DEL5095987472(A) 143.95 609.0000.14500040623 INV/DEL2331388472(A) 99.00 609.0000.14500033023 INV/DEL5095433472(A) 2,668.20 609.0000.14500032323 INV/DEL2326512472(A) 7.68 609.9792.42199040623 INV/DEL2331384472(A) 1.49 609.9792.42199040623 INV/DEL2331387472(A) 1.28 609.9792.42199040623 INV/DEL2331389472(A) 9.60 609.9792.42199040623 INV/DEL2331385472(A) 1.39 609.9792.42199033123 INV/DEL5095987472(A) 1.28 609.9792.42199040623 INV/DEL2331388472(A) 133 Item 12. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 25/25Page : 04/20/2023 11:14 AM User: heathers DB: Columbia Heights CHECK DATE FROM 04/09/2023 - 04/21/2023 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 0.85 609.9792.42199033023 INV/DEL5095433472(A) 44.80 609.9792.42199032323 INV/DEL2326512472(A) 3.84 609.9792.42199040623 DEL2331390472(A) 4,469.46 100.00 609.0000.14500040623 INV/DELWINE MERCHANTS7422224473(A)MAIN04/21/2023 2.80 609.9792.42199040623 INV/DEL7422224473(A) 102.80 1,756,480.01 TOTAL OF 178 CHECKSTOTAL - ALL FUNDS 134 Item 12. StatusDepositCheck AmountGrossNameCheck NumberBankCheck Date DirectPhysicalCheck For Check Dates 04/09/2023 to 04/21/2023 04/20/2023 11:11 AM Check Register Report For City Of Columbia Heights Page 1 of 1 Open0.00630.00630.00UNION 49 90981PR04/21/2023 Open0.0072.0072.00INSCCU 90982PR04/21/2023 Open0.0010,234.2610,234.26DELTA DENTAL OF MINNESOTA 90983PR04/21/2023 Open0.002,745.002,745.00MEDICA HEALTH PLANS 90984PR04/21/2023 Open0.00127,189.99127,189.99MEDICA 90985PR04/21/2023 Open0.00305.00305.00MEDICA 90986PR04/21/2023 Open0.00592.00592.00NCPERS GROUP LIFE INS MBR BEN 90987PR04/21/2023 Open0.002,149.812,149.81SUN LIFE FINANCIAL LONG TERM DISABILITY 90988PR04/21/2023 Open0.001,773.221,773.22SUN LIFE FINANCIAL LIFE INSURANCE 90989PR04/21/2023 Open0.001,387.391,387.39SUN LIFE FINANCIAL SHORT TERM DISABILITY 90990PR04/21/2023 Open0.00366.52366.52FIDELITY SECURITY LIFE INSURANCE COMPANY 90991PR04/21/2023 Open0.00200.00200.00COL HTS LOCAL 1216 EFT878PR04/21/2023 Open0.00560.28560.28AFSCME COUNCIL 5 EFT879PR04/21/2023 Open0.002,627.212,627.21MSRS MNDCP PLAN 650251 EFT880PR04/21/2023 Open0.009,446.069,446.06HSA BANK EFT881PR04/21/2023 Open0.0094,612.8394,612.83IRS EFT882PR04/21/2023 Open0.002,154.132,154.13MISSION SQUARE 401 (ROTH) EFT883PR04/21/2023 Open0.0024,055.4024,055.40MISSION SQUARE 457(B) EFT884PR04/21/2023 Open0.0010,396.0110,396.01MISSION SQUARE RHS EFT885PR04/21/2023 Open0.0087,624.8587,624.85PERA 397400 EFT886PR04/21/2023 Open0.00167.50167.50COL HGTS POLICE ASSN EFT887PR04/21/2023 Open0.0018,561.9718,561.97STATE OF MN TAX EFT888PR04/21/2023 Open0.001,466.721,466.72PROXIMAL EFT889PR04/21/2023 12 11 Total Check Stubs: Total Physical Checks: 0.00399,318.15399,318.15Number of Checks: 023Totals: 135 Item 12. CITY COUNCIL MEETING AGENDA SECTION PUBLIC HEARING MEETING DATE APRIL 24, 2023 ITEM: First Reading of Ordinance No. 1683, Amending Chapter 3, Article 3 of the City Code Pertaining to Boards and Commissions. DEPARTMENT: Administration BY/DATE: Kevin Hansen / April 24, 2023 CITY STRATEGY: _ Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _ Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: As the Council has discussed at the March and April City Council Work Sessions, there are four items to be addressed via amendment to Chapter 3, Article 3 of the City Code:  Updating language related to the period of time between service on the same board and commission to “one term”;  Removal of the Traffic Commission;  Addition of Sustainability Commission; and  Updates to Youth Commission language to reduce the number of members from 20 to 13, and to include members who attend school in ISD 13. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Ordinance No. 1683, there being ample copies available to the public. MOTION: Move to set the reading of Ordinance No. 1683, an Ordinance amending Chapter 3, Article 3 of the City Code pertaining to Boards and Commissions, for May 8th, 2023, at approximately 6:00 p.m. in the City Council Chambers. ATTACHMENT(S): Ordinance 1683 136 Item 13. ORDINANCE NO. 1683 AN ORDINANCE AMENDING CHAPTER 3, ARTICLE 3 OF THE COLUMBIA HEIGHTS CITY CODE RELATING TO BOARDS AND COMMISSIONS The City of Columbia Heights does ordain: Section 1 Sections of Chapter 3, Article 3 of the Columbia Heights City Code are amended as follows. All other sections and text in the City Code remain unchanged. § 3.301 BOARDS AND COMMISSIONS GENERALLY (C) Terms of appointment. The following are the terms of appointment: (1) The terms of members of boards and commissions shall be for a period of three years each. Terms of membership shall be staggered so that no more than one-half of the terms on a board or commission expire in any particular year. (2) The time period for each three year term will be April 1 to March 31. Upon the expiration of their terms of office members shall continue to serve until their successor has been appointed. (3) Members are only eligible to serve two consecutive full terms on a board or commission in addition to any partial term served to complete an unexpired term resulting from a vacancy or an initial term upon creation of a board or commission, except by unanimous vote of the City Council . Upon completion of service on one board or commission, residents can be eligible for appointment to another board or commission, or after a period of at least one year full three year term, for appointment to the same board or commission on which they have previously served. § 3.308 TRAFFIC COMMISSION. (A) Establishment. A Traffic Commission is hereby established. (B) Membership. The Traffic Commission shall be composed of five members. The Public Works Director, or a person designated by the Public Works Director, and the Chief of Police, or a person designated by the Police Chief, shall serve as ex officio members of the Commission. (C) Authority and Duties. The Traffic Commission shall serve as an advisory body to the Council and the administrative service of the city. The Commission shall study and investigate all matters pertaining to the regulation of traffic upon the streets and ways within the city on its own in itiative, or as referred to the Commission by the Council or the administrative service of the city. The Commission shall conduct public hearings as are necessary to give full consideration to such matters. Written recommendations shall be forwarded to the Council and the Manager. (D) The Manager shall direct the administrative service to act on said recommendations upon the expiration of 30 days of receipt thereof, when authorized to do so by Chapter 7 of this code, except as otherwise provided below. (E) Administrative action on the recommendations of the Traffic Commission shall be subject to a right of appeal to the Council by any interested person, and the right of the Council to direct that the Commission recommendations be modified or not pursued. Upon receipt of notice of appeal or Council intervention, the Manager shall suspend further administrative action until directed by Council action. (F) Notwithstanding the provisions of division (D) of this section, recommendations and findings pertaining to the regulation of traffic on a State Trunk Highway or other roads not within the exclusive jurisdiction of the 137 Item 13. City of Columbia Heights – Ordinance 1683 Page 2 city shall be submitted exclusively to the Council for further action. Where required by the laws of the State of Minnesota, consent of the State Commissioner of Highways shall be obtained prior to formal Council ac tion on the Commission's recommendations. § 3.308 SUSTAINABILITY COMMISSION. (A) Establishment. A Sustainability Commission is hereby established. (B) Membership. The Sustainability Commission shall be composed of nine members appointed by the City Council. The City Engineer, or a person designated by the City Engineer, shall serve as an ex officio member of the Commission. (C) Authority and Duties. The Sustainability Commission shall serve as an advisory body to the Council and the administrative service of the city. The Commission shall advise and make recommendations to the City Council on how to operate in an environmentally, socially, and econo mically sustainable manner within the city on its own initiative, or as referred to the Commission by the Council or the administrative service of the city. The Commission shall conduct public hearings as are necessary to give full consideration to such matters. Written recommendations shall be forwarded to the Council and the City Manager. (D) Following Council action, the City Manager shall direct the administrative service to act on said recommendation(s). (E) The Sustainability Commission shall recommend improvements or initiatives related to sustainability as may be necessary and desirable, but shall at all times be subject to the direction and authority of the Council, and the right of the Council to direct that the Commission recommendations be modified or not pursued. (F) Where required by the laws of the State of Minnesota, consent of any applicable agency officials for recommendations and findings that have impacts to right of way not within the exclusive jurisdiction of the City shall be obtained prior to formal Council action on the Commission's recommendations. § 3.315 YOUTH COMMISSION (B) Membership. The Youth Commission shall be composed of no less than seven members and no more than twenty thirteen members. Members must be within the age range of 14-18 years old and residents of reside or attend school within the City of Columbia Heights or Independent School District 13. Youth Commission members are appointed by the City Council and serve two-year, staggered terms. Terms run from October 1 to September 30. Youth Commission members are not subject to term limits as they are limited by age requirements. Youth Commission members are allowed three absences per term however members may make up for an excused absence by attending a staff-approved alternate meeting or civic event within one month of the excused absence. A City staff member shall be appointed annually by the City Manager to from the Administration Department shall serve as a non-voting ex officio member of the Commission. Section 2 This Ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: May 8, 2023 Offered by: Seconded by: 138 Item 13. City of Columbia Heights – Ordinance 1683 Page 3 Roll Call: Second Reading: May 22, 2023 Offered by: Seconded by: Roll Call: Date of Passage: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 139 Item 13. CITY COUNCIL MEETING AGENDA SECTION BID CONSIDERATION MEETING DATE APRIL 24, 2023 ITEM: ADOPT RESOLUTION 2023-26 BEING A RESOLUTION ACCEPTING BIDS AND CONCURRING WITH AWARDING A CONTRACT FOR THE STREET RECONSTRUCTION OF 37TH AVENUE AND 37TH PLACE, PROJECTS 2110 AND 2306 DEPARTMENT: Engineering BY/DATE: Sulmaan Khan 4/11/23 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The 2023 Columbia Heights Street Rehabilitation Program consists of the following projects:  Full Street Reconstruction, 37th Avenue from Central Avenue to Stinson Boulevard, Project 2110  Full Street Reconstruction, 37th Place from 37th Avenue to Stinson Boulevard, Project 2306 On January 23, 2023, the City Council authorized Columbia Heights staff to allow the City of Minneapolis to advertise and open bids for the 37th Avenue and 37th Place street reconstruction projects. In February, plans and specifications were advertised by the City of Minneapolis in accordance with all applicable state statutes and laws. Five bids were received and opened at the March 16, 2023 bid opening in the City of Minneapolis. STAFF RECOMMENDATION(S): The low bid was submitted by Eureka Construction, Inc. in the amount of $11,171,519.53. The bid was within 1% of the Engineer’s Estimate. The Columbia Heights portion of this total amount is $6,409,847.71. Funding will be provided by a Metropolitan Council Regional Solicitation grant, assessments, State Aid, bond funds, Water, Sanitary, and Storm Sewer funds. Since Minneapolis will receive the full amount awarded in the Regional Solicitation grant, Columbia Heights will only be responsib le for paying Minneapolis a total of $2,909,847.71 for the non-federal portion of the cost. Based upon the bids received, Eureka Construction, Inc. is the low, qualified, responsible bidder. Staff is recommending concurrence for award of the bid to Eureka Construction, Inc. The award contract will be between the City of Minneapolis and Eureka Construction, Inc. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2023-26, there being ample copies available to the public. MOTION: Move to adopt Resolution 2023-26 being a Resolution accepting bids and providing concurrence for awarding the 2023 Street Rehabilitation Program consisting of 37th Avenue Full Street Reconstruction; Project 2110, and 37th Place Full Street Reconstruction; Project 2306, to Eureka Construction, Inc. based upon 140 Item 14. City of Columbia Heights - Council Letter Page 2 their low, qualified, responsible bid in the amount of $11,171,519.53, of which $2,909,847.71 is the total that Columbia Heights will be responsible for providing to Minneapolis, appropriated from the following funds, $1,000,000 from Fund 402-3191, $160,000 from Fund 601-6400, $25,000 from fund 602-6400, $200,000 from Fund 653-6400, $274,729 MWMO grant funds, and the remaining is anticipated to be covered by other City funds. ATTACHMENT(S): Resolution 2023-26 141 Item 14. RESOLUTION NO. 2023-26 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, pursuant to an advertisement for bids for City Project Numbers 2110 and 2306, 37th Avenue and 37th Place Full Street Reconstruction, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received complying with the advertisement: Bidder Amount Eureka Construction, Inc. $11,171,519.53 Meyer Contracting, Inc. $11,217,858.33 Forest Lake Contracting, Inc. $11,753,693.50 Thomas and Sons Construction, Inc. $11,958,056.86 Veit and Company, Inc. $12,054,026.69 It appears that Eureka Construction, Inc. is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The City of Columbia Heights authorizes their participation in the 37 th Avenue and 37th Place Full Street Reconstruction projects, City Project Numbers 2110 and 2306, with the City of Minneapolis for a bid amount of $11,171,519.53 according to plans and specifications therefore approved by the Council. Columbia Heights will be responsible for paying Minneapolis $2,909,847.71 for the non-federal portion of the cost. 2. City Project Numbers 2110 and 2306 shall be funded with, $1,000,000 from Fund 402-3191, $160,000 from Fund 601-6400, $25,000 from fund 602-6400, $200,000 from Fund 653-6400, $274,729 MWMO grant funds, and the remaining is anticipated to be covered by other City funds. ORDER OF COUNCIL Passed this 24th day of April, 2023 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 142 Item 14. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE APRIL 24, 2023 ITEM: APPROVE THE JOINT POWERS AGREEMENT (JPA) WITH THE CITY OF MINNEAPOLIS FOR THE RECONSTRUCTION AND CONSTRUCTION ADMINISTRATION OF 37TH AVENUE FROM CENTRAL AVENUE TO STINSON BOULEVARD AND 37TH PLACE FROM 37TH AVENUE TO STINSON BOULEVARD, PROJECTS 2110 AND 2306 DEPARTMENT: Engineering BY/DATE: Sulmaan Khan / 04/11/23 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_ Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The City of Columbia Heights and the City of Minneapolis have jointly developed final construction plans and specifications for reconstruction of 37 th Avenue from Central Avenue to Stinson Boulevard and 37th Place from 37th Avenue to Stinson Boulevard. The City of Minneapolis has concluded the bid opening process for the project and Eureka Construction has emerged as the lowest bidder for the project. The low bid provided was $11,171,519.53 for the entire pro ject, which includes work in both Columbia Heights and Minneapolis. Due to the size and scope of the project, Columbia Heights and Minneapolis have agreed to designate the City of Minneapolis as the lead agency for construction engineering, construction in spection, material testing, and construction administration. Columbia Heights and Minneapolis look to enter into a Joint Powers Agreement (JPA) for this work. In summary, the JPA defines that: 1. Minneapolis will advertise for bids for work and services required to carry out the project and to award a construction contract to the lowest responsible bidder 2. Minneapolis will be responsible for managing the project and executing agreements on behalf of both cities for all work related to the 37th Avenue and 37th Place projects 3. Minneapolis will serve as contract manager for all contracts for the project and will administer the construction and all necessary engineering, inspection, and testing of all work related to the project 4. Columbia Heights will reimburse Minneapolis for the actual construction costs of the Columbia Heights portion of the project plus an additional 10% of the actual cost of the Columbia Heights portion which will be for construction engineering, construction inspection, material testing, contract administration, and other administrative expenses associated with the Columbia Heights portion of the project The City of Columbia Heights and Minneapolis have been awarded $7 million in federal funding through a Metropolitan Council Regional Solicitation, which will be equally split. Columbia Heights’ cost participation, 143 Item 14. City of Columbia Heights - Council Letter Page 2 including the grant funding, is not expected to exceed $2,909,847.71. The final construction costs will be based on the final quantities and any amendments and change orders. STAFF RECOMMENDATION: Staff recommends approval of the Joint Powers Agreement for construction, construction engineering, construction inspection, material testing, and construction administration for s treet reconstruction on 37th Avenue from Central Avenue to Stinson Boulevard and 37th Place from 37th Avenue to Stinson Boulevard. RECOMMENDED MOTION(S): MOTION: Move to approve a Joint Powers Agreement with the City of Minneapolis to provide cost -share not expected to exceed $2,909,847.71 for the construction, construction engineering, construction inspection, material testing, and construction administration for street reconstruction on 37 th Avenue from Central Avenue to Stinson Boulevard and 37th Place from 37th Avenue to Stinson Boulevard, City Projects 2110 and 2306. ATTACHMENT(S): Columbia Heights/Minneapolis JPA 144 Item 14. CITY COUNCIL MEETING AGENDA SECTION BID CONSIDERATIONS MEETING DATE APRIL 24, 2023 ITEM: Approve Exterior Signage for the New City Hall, Project 1911. DEPARTMENT: Administration, Community Development BY/DATE: Kevin Hansen, Aaron Chirpich 4/20/23 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The buildout of the new City Hall located at 3989 Central Avenue is being constructed through the City’s construction manager, Doran Special Projects, consisting of 28 separate contracts. The furniture for the new space is contracted separately through Fluid Interiors. This work is anticipated to be complete by the end of May. The City’s IT Department will be installing and testing the servers and network around mid-May and employee computers for the new space following the installation of the furniture. Other related vendors such as appliances, Council Chamber A/V, and access control integration with the primary building will also occur prior to move-in. Our site is anticipated for move-in the first part of June. One of the remaining items is exterior building signage specific to City Hall. City staff has been working with Albrecht Signs of Fridley to develop and design the exterior signage. Albrecht signs has fabricated and installed the exterior signage and LED message boards at the Library and City liquor stores. Attached please find the detailed drawings for each of the sign locations facing Central, 40th Avenue, and in the main entrance within public parking space area. City Hall branding is represented with our logo on both Central (2 locations) and on 40th. Wayfinding is also provided directing vehicles to the public garage entrance. Both the logos and lettering are internally lit, the garage entrance is standard lettering as it already has an overhead light. STAFF RECOMMENDATION: Approve the exterior signage proposal from Albrecht Signs in the amount of $52,010, which includes fabrication, delivery and installation. The City is responsible for electrical to each location – for which rough- ins were included in the build-out plan. RECOMMENDED MOTION(S): MOTION: Move to approve the exterior signage proposal from Albrecht Sign Company for the new City Hall at 3989 Central Avenue in the amount of $52,010 from Fund 411.9999.45120.1911. 145 Item 15. Signage Design Rev(2) April 17th, 2023 7775 MAIN STREET NE, FRIDLEY, MN 55432 | P 763.754.2899 | F 763.767.7316 | WWW.ALBRECHTSIGNCOMPANY.COM 146 Item 15. 2 Revision 01 02 03 04 05 06 07 08 09 Update Customer Signature of Approval Type Units Type Units LED Module Power Supply DESIGN | FABRICATION | INSTALLATION | SERVICE This sign is intended to be installed in accordance with the requirements of Article 600 of the National Electrical Code and/or other applicable local codes. This includes proper grounding and bonding of the sign. The location of the disconnect switch after installation shall comply with Article 600.6(A)(1) of the National Electrical Code. 7775 Main St. N.E., Fridley, MN 55432 P: 763.754.2899 | F: 763.767.7316 www.AlbrechtSignCompany.com Copyright 2023, by Albrecht Sign Company, Inc. All designs presented are the sole property of Albrecht Sign Company Inc., and may not be reproduced in part or whole without written permission from Albrecht Sign Company Inc. Photo renderings are not to scale. Colors in this drawing are for representation purposes only and may differ from finished product. Physical color samples can be provided upon request. Client: City of Columbia Heights Client Address: 3989 Central Ave NE Columbia Heights, MN 55421 North Elevation Scale: 1:400 West Elevation Scale: 1:400 Start Date: 3/14/2023 Last Revision Date: 4/13/2023 Job Number: N/A Drawing Revision: 2 Sales Representative: CJ Designer: RD 72 ' - 0 " 263'-0" 72 ' - 0 " 341'-0" 147 Item 15. A End View Scale: 1/2" = 1' Face View Scale: 1/2" = 1' A ST-100 Blade Quantity: Single Face: Double Face: N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 3630-57 N/A N/A Olympic Blue MP Black N/A N/A N/A Black Paint Finish: Vinyl: Digital Print: Other: Color: Illuminated: Non-Illuminated: 1 9Square Ft: 3 Revision 01 02 03 04 05 06 07 08 09 Update Customer Signature of Approval Type Units Type Units LED Module Power Supply DESIGN | FABRICATION | INSTALLATION | SERVICE This sign is intended to be installed in accordance with the requirements of Article 600 of the National Electrical Code and/or other applicable local codes. This includes proper grounding and bonding of the sign. The location of the disconnect switch after installation shall comply with Article 600.6(A)(1) of the National Electrical Code. 7775 Main St. N.E., Fridley, MN 55432 P: 763.754.2899 | F: 763.767.7316 www.AlbrechtSignCompany.com Copyright 2023, by Albrecht Sign Company, Inc. All designs presented are the sole property of Albrecht Sign Company Inc., and may not be reproduced in part or whole without written permission from Albrecht Sign Company Inc. Photo renderings are not to scale. Colors in this drawing are for representation purposes only and may differ from finished product. Physical color samples can be provided upon request. Rendering Scale: 1/8" = 1' Client: City of Columbia Heights Client Address: 3989 Central Ave NE Columbia Heights, MN 55421 Start Date: 3/14/2023 Last Revision Date: 4/13/2023 Job Number: N/A Drawing Revision: 2 Sales Representative: CJ Designer: RD CITY HALL12" x 14" Stock match plate. 3" Steel square tube. Painted MP Black. Extruded aluminum cabinet painted MP Black. Face routed and back w/ acrylic. Olympic Blue vinyl applied. Lit w/ 7500k LEDs. CITY HALL CITY HALL EQ EQ 12 ' - 1 0 " 3'-0" 3' - 0 " 6" 3 1/2" 1' - 1 0 " 1' - 0 " 10 5/8" 148 Item 15. 6 Revision 01 02 03 04 05 06 07 08 09 Update Customer Signature of Approval Type Units Type Units LED Module Power Supply DESIGN | FABRICATION | INSTALLATION | SERVICE This sign is intended to be installed in accordance with the requirements of Article 600 of the National Electrical Code and/or other applicable local codes. This includes proper grounding and bonding of the sign. The location of the disconnect switch after installation shall comply with Article 600.6(A)(1) of the National Electrical Code. 7775 Main St. N.E., Fridley, MN 55432 P: 763.754.2899 | F: 763.767.7316 www.AlbrechtSignCompany.com West Elevation: Scale: 1/8" = 1' Copyright 2023, by Albrecht Sign Company, Inc. All designs presented are the sole property of Albrecht Sign Company Inc., and may not be reproduced in part or whole without written permission from Albrecht Sign Company Inc. Photo renderings are not to scale. Colors in this drawing are for representation purposes only and may differ from finished product. Physical color samples can be provided upon request. Client: City of Columbia Heights Client Address: 3989 Central Ave NE Columbia Heights, MN 55421 Start Date: 3/14/2023 Last Revision Date: 4/17/2023 Job Number: N/A Drawing Revision: 2 Sales Representative: CJ Designer: RD 3' - 6 " 14 ' - 0 " 149 Item 15. 7 Revision 01 02 03 04 05 06 07 08 09 Update Customer Signature of Approval Type Units Type Units LED Module Power Supply DESIGN | FABRICATION | INSTALLATION | SERVICE This sign is intended to be installed in accordance with the requirements of Article 600 of the National Electrical Code and/or other applicable local codes. This includes proper grounding and bonding of the sign. The location of the disconnect switch after installation shall comply with Article 600.6(A)(1) of the National Electrical Code. 7775 Main St. N.E., Fridley, MN 55432 P: 763.754.2899 | F: 763.767.7316 www.AlbrechtSignCompany.com ST-400: Option 2A & 2B Face Lit Channel Letters Quantity: Single Face: Double Face: N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Match Building N/A N/A N/A Match Building N/A 3635-222 N/A N/A Black Dual Color Paint Finish: Vinyl: Digital Print: Other: Color: Illuminated: Non-Illuminated: 1 55Square Ft: Face View: Option 2A Scale: 3/8" = 1' Face View: Option 2B Scale: 3/8" = 1' Copyright 2023, by Albrecht Sign Company, Inc. All designs presented are the sole property of Albrecht Sign Company Inc., and may not be reproduced in part or whole without written permission from Albrecht Sign Company Inc. Photo renderings are not to scale. Colors in this drawing are for representation purposes only and may differ from finished product. Physical color samples can be provided upon request. Client: City of Columbia Heights Client Address: 3989 Central Ave NE Columbia Heights, MN 55421 Start Date: 3/14/2023 Last Revision Date: 4/17/2023 Job Number: N/A Drawing Revision: 2 Sales Representative: CJ Designer: RDFace lit channel letters. Faces: .177" White acyrlic. Vinyl: Black Dual Color. Trim: 1" Stock black. Returns: 5" Stock black. LED: 7500k. 8" Raceway (33'-0"). Paint to match building. Face lit channel letters. Faces: .177" White acyrlic. Vinyl: Black Dual Color. Trim: 1" Stock black. Returns: 5" Stock black. LED: 7500k. Mounting: Flush stud mount. 1' - 8 " 33'-0 5/16" 1' - 8 " 33'-0 5/16" 150 Item 15. 4 Revision 01 02 03 04 05 06 07 08 09 Update Customer Signature of Approval Type Units Type Units LED Module Power Supply DESIGN | FABRICATION | INSTALLATION | SERVICE This sign is intended to be installed in accordance with the requirements of Article 600 of the National Electrical Code and/or other applicable local codes. This includes proper grounding and bonding of the sign. The location of the disconnect switch after installation shall comply with Article 600.6(A)(1) of the National Electrical Code. 7775 Main St. N.E., Fridley, MN 55432 P: 763.754.2899 | F: 763.767.7316 www.AlbrechtSignCompany.com A A End View Scale: 1/2" = 1' Face View Scale: 1/2" = 1' Copyright 2023, by Albrecht Sign Company, Inc. All designs presented are the sole property of Albrecht Sign Company Inc., and may not be reproduced in part or whole without written permission from Albrecht Sign Company Inc. Photo renderings are not to scale. Colors in this drawing are for representation purposes only and may differ from finished product. Physical color samples can be provided upon request. Client: City of Columbia Heights Client Address: 3989 Central Ave NE Columbia Heights, MN 55421 Rendering Scale: 1/8" = 1' N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A MP Black 3630-22 N/A N/A Black Paint Finish: Vinyl: Digital Print: Other: Color:ST-200 Face/Halo Trimless CL Quantity: Single Face: Double Face: Illuminated: Non-Illuminated: 2 27Square Ft: Start Date: 3/14/2023 Last Revision Date: 4/13/2023 Job Number: N/A Drawing Revision: 2 Sales Representative: CJ Designer: RD N/A 3635-222 Black Dual Color 4" Deep face/halo trimless channel letter. Returns painted MP Black. Black vinyl graphics applied to face. Lit w/ 7500k LEDs. Stud mounted to limestone w/ 1.5" standoffs. 8'-0" 14 ' - 0 " 6' - 0 " 4'-6"4" 151 Item 15. 5 Revision 01 02 03 04 05 06 07 08 09 Update Customer Signature of Approval Type Units Type Units LED Module Power Supply DESIGN | FABRICATION | INSTALLATION | SERVICE This sign is intended to be installed in accordance with the requirements of Article 600 of the National Electrical Code and/or other applicable local codes. This includes proper grounding and bonding of the sign. The location of the disconnect switch after installation shall comply with Article 600.6(A)(1) of the National Electrical Code. 7775 Main St. N.E., Fridley, MN 55432 P: 763.754.2899 | F: 763.767.7316 www.AlbrechtSignCompany.com N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A MP White N/A N/A N/A White A End View Scale: 1/2" = 1' Face View Scale: 1/2" = 1' Copyright 2023, by Albrecht Sign Company, Inc. All designs presented are the sole property of Albrecht Sign Company Inc., and may not be reproduced in part or whole without written permission from Albrecht Sign Company Inc. Photo renderings are not to scale. Colors in this drawing are for representation purposes only and may differ from finished product. Physical color samples can be provided upon request. Client: City of Columbia Heights Client Address: 3989 Central Ave NE Columbia Heights, MN 55421 Rendering Scale: 1/8" = 1' MP Black 7725-12 N/A N/A Black Paint Finish: Vinyl: Digital Print: Other: Color:ST-300 Non-Illuminated Reverse Channel Letters Quantity: Single Face: Double Face: Illuminated: Non-Illuminated: 1 46.7Square Ft: Start Date: 3/14/2023 Last Revision Date: 4/13/2023 Job Number: N/A Drawing Revision: 2 Sales Representative: CJ Designer: RD CITY HALL A 2" Non-illuminated reverse channel letter. Flush stud mount to limestone. 2" Non-illuminated reverse channel letters. Flush stud mount to limestone. Recessed 1" and painted MP White. .25" Aluminum FCOs painted MP Black and flush mounted inside recessed area (ring & 'CH'). Black vinyl details around perimeter. Secondary lighting. 12 ' - 6 " 6'-7" 4' - 0 " 7 1/2" 7 1/2" 7 1/2" 1 1/2" 7' - 1 0 1/2" 5'-4" 2' - 6 " 2" 152 Item 15. 8 Revision 01 02 03 04 05 06 07 08 09 Update Customer Signature of Approval Type Units Type Units LED Module Power Supply DESIGN | FABRICATION | INSTALLATION | SERVICE This sign is intended to be installed in accordance with the requirements of Article 600 of the National Electrical Code and/or other applicable local codes. This includes proper grounding and bonding of the sign. The location of the disconnect switch after installation shall comply with Article 600.6(A)(1) of the National Electrical Code. 7775 Main St. N.E., Fridley, MN 55432 P: 763.754.2899 | F: 763.767.7316 www.AlbrechtSignCompany.com ST-500 Cabinet Quantity: Single Face: Double Face: N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Clear - Luster N/A CMYK 534c N/A N/A N/A Blue 534c Paint Finish: Vinyl: Digital Print: Other: Color: Illuminated: Non-Illuminated: 1 16.8Square Ft: A End View Scale: 1/2" = 1' Rendering Scale: 3/8" = 1' Face View Scale: 1/2" = 1' SURVEY REQUIRED VERIFY DIMENSIONS OF COLUMN Copyright 2023, by Albrecht Sign Company, Inc. All designs presented are the sole property of Albrecht Sign Company Inc., and may not be reproduced in part or whole without written permission from Albrecht Sign Company Inc. Photo renderings are not to scale. Colors in this drawing are for representation purposes only and may differ from finished product. Physical color samples can be provided upon request. Client: City of Columbia Heights Client Address: 3989 Central Ave NE Columbia Heights, MN 55421 Start Date: 3/14/2023 Last Revision Date: 4/13/2023 Job Number: N/A Drawing Revision: 2 Sales Representative: CJ Designer: RD A 4" Channel frame cabinet painted blue. Logo and copy routed for 1/2" white acrylic push thrus. Digital print applied to logo. Lit w/ 7500k LEDs. Flush mount. ENTRANCE CITY HALL ENTRANCE CITY HALL ENTRANCE CITY HALL ACM wrapped column. Power located at back. 2'-0" 8' - 5 " 1' - 6 " 5' - 3 1/2" 1 3/4" 1'-1 1/2"4 1/2" 153 Item 15. 9 Revision 01 02 03 04 05 06 07 08 09 Update Customer Signature of Approval Type Units Type Units LED Module Power Supply DESIGN | FABRICATION | INSTALLATION | SERVICE This sign is intended to be installed in accordance with the requirements of Article 600 of the National Electrical Code and/or other applicable local codes. This includes proper grounding and bonding of the sign. The location of the disconnect switch after installation shall comply with Article 600.6(A)(1) of the National Electrical Code. 7775 Main St. N.E., Fridley, MN 55432 P: 763.754.2899 | F: 763.767.7316 www.AlbrechtSignCompany.com ST-700 Acrylic FCOs Quantity: Single Face: Double Face: N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A MP White N/A N/A N/A White Paint Finish: Vinyl: Digital Print: Other: Color: Illuminated: Non-Illuminated: 1 10.7Square Ft: Copyright 2023, by Albrecht Sign Company, Inc. All designs presented are the sole property of Albrecht Sign Company Inc., and may not be reproduced in part or whole without written permission from Albrecht Sign Company Inc. Photo renderings are not to scale. Colors in this drawing are for representation purposes only and may differ from finished product. Physical color samples can be provided upon request. Client: City of Columbia Heights Client Address: 3989 Central Ave NE Columbia Heights, MN 55421 Start Date: 3/14/2023 Last Revision Date: 4/13/2023 Job Number: N/A Drawing Revision: 2 Sales Representative: CJ Designer: RD 3/8" Acrylic FCOs painted MP White. Flush stud mount. CITY HALL ENTRANCE North Elevation: Garage Scale: 3/32" = 1' Face View Scale: 3/4" = 1' 20'-0" 10 " 12'-9 11/16" 154 Item 15.