HomeMy WebLinkAbout02-27-2023 City Council Meeting
CITY COUNCIL MEETING
Mayor
Amáda Márquez Simula
Councilmembers
Connie Buesgens
Kt Jacobs
Rachel James
Justice Spriggs
City Manager
Kelli Bourgeois
City Hall—Council Chambers, 590 40th Ave NE
Monday, February 27, 2023
6:00 PM
MINUTES
The following are the minutes for the Meeting of the City Council held at 6:00 p.m. on Monday,
February 27, 2023, in the City Council Chambers, City Hall, 590 40th Avenue NE, Columbia Heights,
Minnesota.
WELCOME/CALL TO ORDER/ROLL CALL
Mayor Márquez Simula called the meeting to order at 6:00 p.m.
Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember
James; Councilmember Spriggs
Also Present: Aaron Chirpich, Community Development Director; Kevin Hanson, Public Works Director;
Jim Hoeft, City Attorney; Sara Ion, City Clerk; Bob Kirmis, Consultant Planner; Joe Kloiber, Finance
Director; Will Rottler, Community Engagement Specialist; Jessen Como, Ruff Dog Loves Owner; Silvia
Hernandez-Monroy, Youth Commission Member; Molly Nelson, Rice Creek Watershed District; Abbey
Shay, Engagement Specialist at the Coon Creek Watershed District; Mary Yang, Mississippi River
Watershed Management Organization; Veronica Johnson, Columbia Heights Kiwanis; Katie Landwehr,
Columbia Heights Kiwanis
MISSION STATEMENT
Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful
and professional manner that effectively addresses changing citizen and community needs in a fiscally -
responsible and customer-friendly manner.
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Motion by Councilmember Buesgens, seconded by Councilmember James, to approve the Agenda as
presented. All Ayes, Motion Carried 5-0.
PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Developmental Disability Awareness Month Proclamation.
Mayor Márquez Simula proclaimed March 2023 as Developmental Disability Awareness
Month and read the City’s proclamation.
Mayor Márquez Simula noted that City Resident and Youth Commissioner Jack Israelson
was supposed to accept the proclamation but was ill.
B. International Women's Day Proclamation.
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Youth Commissioner Silvia Hernandez-Monroy read the City’s proclamation.
Mayor Márquez Simula proclaimed March 8, 2023 as International Women’s Day. She gave
the proclamation to Silvia Hernandez-Monroy. Ms. Hernandez-Monroy explained how
much it meant to her since she is a woman of color and thanked the Council.
C. Adopt a Drain Presentation.
Community Engagement Specialist Will Rottler mentioned Molly Nelson, Abbey Shay and
Mary Yang were with him to go through the presentation. He added that Columbia Heights
competes with Andover, Fridley and Blaine in the “adopt a drain challenge”. Columbia
Heights won the challenge in 2022.
Ms. Shay stated she is the Community Engagement Specialist at the Coon Creek Watershed
District. She explained “adopt a drain” is a volunteer program where residents can sign up
online and commit to keeping one or more local storm drains clear of leaves, trash and
other debris. The program allows residents to opt in or out at any time. They recommend
clearing storm drains once a month or after a large rain fall in the summer and a bit more
frequent in the fall in order to clear the leaves. She noted it is important to clean the top of
the grate instead of reaching into the storm drain.
Ms. Shay explained the work is important since storm drains can flow directly into local
lakes, rivers and wetlands. Keeping debris off storm drains keeps it from getting into the
local waterbodies and polluting them. In addition, adopting a drain can also help present
local street flooding. Those who are interested can go to mn.adopt -a-drain.org and see
which drains are available and encouraged residents to do it as a group. She mentioned
those who adopt a drain get their name on the drain and be a part of a community o f
people who are interested in helping their local waters.
Ms. Shay reviewed how Columbia Heights did in 2022 adopt a drain challenge. She noted
the City adopted 66 new drains, had 16 new individuals adopt a drain, 421 reported
cleanings, 2,032 pounds of debris collected (self-reported by adopters), and 3,923
minutes/over 65 hours spent cleaning (self-reported by adopters). She added Columbia
Heights had 3 times the amount of cleanings than the following City who participated in
the challenges. She noted with the cities combined, they had 115 new adopted drains and
3,000 pounds of debris removed.
Mayor Márquez Simula asked if Ms. Shay could explain the award. Ms. Shay explained
there was a golden garbage grabber and a plaque with 2021 and 2022 memorialized with
Columbia Heights as the winner. She stated the 2023 adopt a drain challenge would begin
on March 1, 2023.
Mayor Márquez Simula asked if the drains were supposed to be cleared in the winter. Ms.
Shay noted they are and that it is important to make sure excess salt does not go down the
drains and to chop up any ice and snow build up.
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Mayor Márquez Simula asked the Council if they have adopted a drain and what they
named their drain. Councilmember Jacobs stated her drain is called “Marilyn Monroe and
President Monroe.” Mayor Márquez Simula stated hers are called “Tony” and “Tina”.
Councilmember Buesgens mentioned she has 7, but cannot remember the names.
Mayor Márquez Simula noted the Columbia Heights Kiwanis club was at the meeting and
asked if they would like to speak. Katie Landwehr, President of Columbia Heights and
Fridley Kiwanis club, noted they have 2 drains they regularly clean. She encouraged other
organizations who have drains in front of their meeting places to take up the responsibility.
She thanked the Council and expressed how proud she was to be a part of the City.
Ms. Shay noted the feature adopter was Gary who was present at the meeting. Mayor
Márquez Simula added he was featured in the City Green
CONSENT AGENDA
Motion by Councilmember Jacobs, seconded by Councilmember Spriggs to approve the Consent Agenda
as presented. All Ayes, Motion Carried 5-0.
1. Approve January 25, 2023 City Council Corner Meeting Minutes.
MOTION: Move to approve the January 25, 2023 City Council Corner meeting minutes.
2. Approve February 13, 2023 City Council Meeting Minutes.
Motion: Move to approve the February 13, 2023 City Council meeting minutes.
3. Second Reading of Ordinance No. 1682, an Ordinance Amending Chapter 9.111 of the
City Code of 2005 to Establish Animal Kennels and Shelters as a Conditional Use in the
City's I-1 Light Industrial zoning district.
MOTION: Move to waive the reading of Ordinance No. 1682, there being ample copies
available to the public.
MOTION: Move to approve Ordinance No. 1682, an ordinance amending chapter 9.111 of
the City Code of 2005 to establish animal kennels and shelters as a conditional use in the
City’s I-1, Light Industrial zoning district, and direct staff to send a copy of the ordinance as
presented for publication in the legal newspaper.
4. Resolution 2023-15 Authorizing the City of Columbia Heights to Enter into Agreement No.
1052155 with MnDOT to Act as the City's Agent in Accepting Federal Funds.
MOTION: Move to waive the reading of Resolution No. 2023-15, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2023-15, being a resolution authorizing the City of
Columbia Heights to enter into Agreement No. 1052155 authorizing MnDOT t o act as the
City's Agent in accepting federal funds for federal aid projects initiated by the City.
5. Resolution 2023-16 Declaring the Intent to Bond for 53rd Avenue Reconstruction, Trail,
and Sidewalk, and 53rd Avenue Turnabout and Trail, City Projects 2305 and 2007.
MOTION: Move to waive the reading of Resolution 2023-16, there being ample copies
available to the public.
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MOTION: Move to adopt Resolution 2023-16 being a resolution approving the declaration
for the official intent of the City of Columbia Heights to bond for 53rd Avenue
Reconstruction, Trail, and Sidewalk from University Avenue to Sullivan Lake Park and 53 rd
Avenue Turnabout and Trail from Sullivan Lake Park to Central Avenue, City Projects 2305
and 2007.
6. Resolution 2023-17 Approving Plans and Specifications and Ordering Advertisement for
Bids for 53rd Avenue Reconstruction, Trail, and Sidewalk, and 53rd Avenue Turnabout
and Trail, City Projects 2305 and 2007.
MOTION: Move to waive the reading of Resolution 2023-17, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2023-17 approving Plans and Specifications and
ordering Advertisement for Bids for 53rd Avenue Reconstruction, Trail, and Sidewalk, and
53rd Avenue Turnabout and Trail, City Projects 2305 and 2007.
7. Capital Equipment Replacement: #9A-C Henke Front and Rear Wing Snow Plows.
MOTION: Move to authorize the purchase of one (1) 2023 Metal Pless 1248 -20LE Snow
Plow from Lano Equipment Inc. of Shakopee, MN in the amount of $43,598 funded from
the Streets Capital Equipment Replacement fund number 431.3121.45180.
8. Approve Purchase of Office Chairs for New City Hall, Project 1911.
MOTION: Move to approve the remaining furniture purchase for the new City Hall from
Intereum in the amount of $26,545.87 from Fund 411.9999.45180.1911.
9. Contract for Yard Waste Collection and Hauling Services.
MOTION: Move to approve a contract with Shoreview Hunks LLC (a franchise of College
H.U.N.K.S. Hauling Junk & Moving) for yard waste collection services; and, authorize the
Mayor and City Manager to enter into an agreement for the same.
10. Rental Occupancy Licenses for Approval.
MOTION: Move to approve the items listed for rental housing license applications for
February 27, 2023, in that they have met the requirements of the Property Maintenance
Code.
11. License Agenda.
MOTION: Move to approve the items as listed on the business license agenda for February
27, 2023 as presented.
12. Review of Bills.
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has reviewed the enclosed list to claims paid by check and by electronic funds
transfer in the amount of $1,762,467.80.
ITEMS FOR CONSIDERATION
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13. Request for No Parking on the North Side of 42nd Avenue from University Avenue
Service Road to 4th Street
Public Works Director Kevin Hanson stated in January 2023, concerns about safety on 42nd
Avenue from University Avenue Service Drive to 4th Street just north of Prodeo Academy
were brought to the attention of City Councilmembers. This stretch of 42nd Avenue is a 24’
wide roadway from back of curb to back of curb which is narrower than other surrounding
streets. Due to vehicles either parked or waiting for student pickup on this stretch of 42nd
Avenue, the ability of emergency vehicles to pass by during an emergency event is
sometimes restricted. The south side of 42nd Avenue from University Avenue Service Drive
to 4th Street currently has a “No Parking” restriction in place. In order to prevent vehicles
from parking on the north side of 42nd Avenue, a “No Parking” restriction is being
proposed for Monday through Friday 7 am-4 pm during school hours. He noted the
adjacent property owners along with Prodeo Academy have been notified by mail to have
an opportunity to comment on the proposed parking restrictions at the scheduled City
Council meeting.
Councilmember Jacobs asked where vehicles will be located in order for children to be
picked up and dropped off safely. Director Hanson explained vehicles have the opportunity
to go to 4th Street and added from their observation, children are typically escorted by
parents or school staff out to the vehicles.
Motion by Councilmember Buesgens, seconded by Councilmember James to designate “No
Parking Mon-Fri 7AM-4PM” on the north side of 42nd Avenue from University Avenue
Service Drive to 4th Street. All Ayes, Motion Carried 5-0.
Ordinances and Resolutions
14. Approval of Resolution 2023-09, a Resolution of the City Council for the City of Columbia
Heights, Minnesota, Approving a Conditional Use Permit for an Animal Kennel (Dog
Daycare and Boarding Facility) Within the I-1, Light Industrial District to be Located at
3801 3rd Street NE.
Community Development Director Aaron Chirpich introduced Consultant Planner Bob
Kirmis. Planner Kirmis noted it was a Conditional Use Permit for 3801 3rd Street NE. He
added it is a follow up from the previous City Council meeting. He explained the conditions
are site specific. He stated Ruff Love, LLC, on behalf of LOC and KEA Holdings, LLC, has
requested approval of a Zoning Ordinance Amendment and Conditional Use Permit to
accommodate the establishment of dog daycare and boarding facility upon a 10,890 square
foot site located at 3801 3rd Street NE (north of 38th Avenue NE between 3rd Street NE
and University Avenue NE). The applicant plans to convert an existing 6,300 square foot
industrial building located on the site (previously occupied by “Paddle North”) into a dog
daycare and boarding facility. The proposed use would occupy the entire building.
Planner Kirmis added, if approved, the dog daycare and boarding facility will be relocated
from its current location in northeast Minneapolis. According to the applicant, the new,
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Columbia Heights location will accept up to 100 dogs a day and will have a maximum of six
employees on-site at one time. Except for a new dog run area on the east side of the
building, no exterior modifications to the existing site and building are proposed. The site is
zoned I-1, Light Industrial which presently does not make an allowance for dog daycares
and boarding facilities. As a result, the approval of a zoning ordinance amendment to allow
the use in the district must precede action on the requested condition al use permit.
Planner Kirmis explained the submitted site plan illustrates a total of 10 off-street parking
stalls. The Zoning Ordinance does not include a specific off-street parking supply
requirement for “animal kennels.” Rather, the Ordinance states t hat supply requirements
are to be determined by Staff. In researching parking supply requirements for animal
daycare/kennel uses, the most common city standard applies an office supply standard to
that area of a kennel devoted to office use and a warehouse standard to that area of the
building devoted to kennel uses. Using this standard, a total of 5 off-street parking stalls
would be required of the proposed animal kennel use.
Planner Kirmis stated the applicant has indicated that a maximum of six employees will be
on-site at one time. With this in mind, an off-street parking supply requirement of five
stalls is considered deficient. Staff does, however, consider the 10 spaces provided on site
to be adequate to accommodate expectant parking demand (six spaces for employees and
four spaces for customers). As a condition of conditional use permit approval, it is
recommended that a minimum of 10 off-street parking stalls be provided to accommodate
the proposed use. Appropriately, one off-street parking space on the site has been
designated as a disability stall (in accordance with the American Disability Act).
Planner Kirmis noted within I-1 zoning districts, the following parking area setbacks are
imposed:
Front Yard: 20 feet
Corner Side Yard: 5 feet
Rear Yard: 5 feet
The existing parking area upon the subject site extends to side (south) and rear (east) lot
lines with no setback. In this regard, the existing parking area is considered a legally
nonconforming condition as it fails to meet the City’s current parking area setback
requirements.
Planner Kirmis mentioned as shown on the submitted site plan, an approximate 1,300
square foot outdoor dog run area is proposed on the east side of the building. The dog run
area is considered well-placed in terms of minimizing impacts upon residential uses in the
area. The run area abuts industrial buildings to the north and west and faces an indust rial
use to the south (along 38th Avenue NE). The outdoor run area will be screened from view
of homes located along the east side of University Avenue NE via a six-foot-high wood
panel fence. The proposed fence meets applicable requirements of Section 9.106(E)(3) of
the Zoning Ordinance pertaining to nonresidential fences.
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Planner Kirmis noted it is understood that dog daycare and boarding activities on the site
will be conducted on a 24- hour basis. It has not, however, been indicated what, if any,
business hours for customer drop-off and pick-up activities are proposed. To ensure land
use compatibility, it is recommended that customer business hours, as deemed
appropriate by the City, be established. He explained the Planning Commission discussed
this matter during their February 7, 2023 meeting. He added that the applicant is
requesting current hours of operation to be applied to the site which Staff are comfortable
with.
Planner Kirmis explained the hours would be Monday-Friday 6:30 am-8 pm and Saturday
and Sunday 9am-5pm. He noted the resolution differs from the draft version since the
Planning Commission discussed it.
Planner Kirmis commented that if trash is to be stored outdoors, Staff is suggesting the
location be noted on the site plan. The objective is that it does not absorb a parking space
and it would provide screening from the trash. He added as a condition of conditional use
permit approval, the kennel must be appropriately licensed in accordance with Section
5.607 of the City Code.
Planner Kirmis noted Staff and the Planning Commission recommend City Council to
approval of the Zoning Ordinance Amendment which makes an allowance for animal
kennels and/or shelters as a conditional use in the City’s I-1, Light Industrial District.
Mayor Márquez Simula asked how long a typical drop off and pick up is. Ruff Dog Loves
Owner, Jessen Como, stated 30 seconds to 2 minutes. Mayor Márquez Simula asked if
there was quick turn around since there are 4 parking spots with the 6 staff members. Mr.
Como explained most of his staff come by bus. He noted he is speaking with the business
across the street about renting some of their parking spaces and sharing a trash container.
Mayor Márquez Simula asked if he believed the 10 parking spots were sufficient. Mr. Como
agreed.
Motion by Councilmember Jacobs, seconded by Councilmember Buesgens to waive the
reading of Resolution 2023-09, there being ample copies available to the public. All Ayes,
Motion Carried 5-0.
Motion by Councilmember Jacobs, seconded by Councilmember James to adopt Resolution
2023-09, a resolution of the City Council for the City of Columbia Heights, Minnesota,
approving a Conditional Use Permit for an animal kennel (dog daycare and boarding
facility) within the I-1, Light Industrial District to be located at 3801, 3rd Street NE, subject
to the conditions listed in the resolution. All Ayes, Motion Carried 5-0.
15. Resolution 2023-14, Adopting Rates for Water, Sewer, Storm Water, and Refuse Services,
Provided After February 28, 2023.
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Finance Director Joe Kloiber gave an update on the proposed resolution to cover utility
rates through 2027. He noted during the January 2023 workshop, he projected the increase
for a family of 4 would be about $10, but has realized it will be an $11.50 increase instead.
He explained the extra $1.50 covers damaged trash carts throughout the City. As described
in the 2023 budget narrative, most residential water meters in Columbia Heights are well
beyond their 20-year useful life. Therefore, a City-wide residential meter replacement
program will begin in 2024. Currently, residential customers are charged $1 per month for
the meter replacement program based on 1999 prices. The attached resolution increases
that meter fee to $2 per month effective 1/1/2024.
Director Kloiber explained it would be an increase of 7% from previous years. In 2024,
projections show residents should see a typical increase of 3-4.4% instead of a larger
increase like in 2023.
Mayor Márquez Simula noted how difficult it is to see the cart replacement fee. Director
Kloiber explained each cart is roughly $60 to replace a cart. He added the plan to replace
trash carts that are in bad shape in 2023 and 2024 and then take a year off and then spread
it out moving forward.
Councilmember James asked what the process was for residents seeing the increase on
their bills. Director Kloiber stated the bill will be in effect based on service rendered instead
of a specific date. Residents will see the new increase phased in their bill.
Mayor Márquez Simula asked who residents should contact if they have questions. Director
Kloiber mentioned the Utility Billing Department is currently being trained on the new
resolution and can handle questions. He noted there have been questions regarding the
difference between weekly pick up and quarterly rates and will clarify that on the website.
Councilmember Spriggs asked if the carts to be replaced have been identified yet and what
the replacement process is. Director Hanson explained they did not want to release that
information until they had the carts. He added the first shipment of carts were received
that day. They are working with the communications department on how residents can
report a damaged cart and request a new one. The Refuse Coordinator does audits in the
field to verify cart information. He noted his department will be managing the project and
that there will be a replacement process in place but they are not there yet.
Mayor Márquez Simula requested for the replacement process to be added to the next City
Council meeting in order to explain to residents how they could make a request on the
website and find the information. Director Hanson agreed and explained they would roll
out the process
Motion by Councilmember Spriggs, seconded by Councilmember Jacobs to waive the
reading of Resolution 2023-14, there being ample copies available to the public. All Ayes,
Motion Carried 5-0.
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Motion by Councilmember Spriggs, seconded by Councilmember Jacobs to adopt Resolution
2023-14, being a resolution adopting rates for water, sewer, storm water, and refuse
services, provided after February 28, 2023. All Ayes, Motion Carried 5-0.
CITY COUNCIL AND ADMINISTRATIVE REPORTS
Report of the City Council
Councilmember Buesgens stated she attended the State Aid Reconstruction Project for 5 3rd Avenue
Northeast at the library, the second Council vision session where they plan to share the goals for the
next couple of years with the public, and attended the MCAP meeting via zoom to discuss Governor
Walz’s Climate Change Program. She highlighted some of the plans in the program:
Increase the capacity of green step cities
In 2030 all cities will have a climate action plan
Increase forest canopy in the State by 30% in 2030 and 40% in 2050
By 2020 they want to implement 25 on the ground adaptation projects and plan to provide
$174 million in grants in the next 10 years with a bill that could potentially provide money to
cities that will help them create a climate action plan.
Help residents harden their homes against extreme weather by working with insurance
companies to lower the premiums on homeowners who have hardened their homes against
extreme weather.
Provide assistance to cities to apply for federal funds when working to adapt projects for
climate action plans
Councilmember Buesgens noted she is excited about the potential changes. She mentioned she
attended the MWMO board meeting, the Lion King play at the middle school, and gathered with
gardens for the Blooming Sunshine Garden. She gave a shout out to Columbia Heights for adopting
storm drains and added she would like to see all 2,000 storm drains adopted.
Councilmember James noted she attended the Council vision session, League of Women voters in New
Brighton, League of Minnesota Cities Elected Leaders Institute and attended workshops on core
competencies, good governance, open meeting law, public finance risk and legal applications. She
added she communicated with the State Representative, Sandra Feist , and State Senator, Mary Kunesh
about a funding bill before them (House file 2030 and Senate file 677) allocating $20 million towards
Skate Parks in Minnesota. She added one of the projects could potentially be in Columbia Heights. Both
Representative Feist and Senator Kunesh are supporting the bill. She stated she attended the Lion King
performance as well.
Councilmember Spriggs mentioned he had an opportunity to speak about the importance of physicians
and medical students being active in government wit h medical students at the University of
Minnesota. He attended the Elected Leaders Institute conference hosted by the League of Minnesota
Cities. He signed a letter to the legislator advocating to increase appropriations for clean energy
resource. He attended the monthly meeting of the Minnesota Cities Climate Coalition to discuss the
climate and clean energy on the Governor’s budget. He attended the second Council vision session,
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two assessment hearings regarding 53rd Avenue and will be speaking to the school board at the next
meeting as the school board liaison.
Councilmember Jacobs stated she attended the firefighter’s association meeting, the Council vision
session, and did 9 resident reach outs.
Mayor Márquez Simula noted the City received a thank you for opening up the parking ramp during
the snow storm. She encouraged residents to sign up for Code Red in order to receive communication
and information from the City. She met with the Anoka County Economic Development Director to
discuss ways Columbia Heights can partner with other cities across Anoka County to further Economic
Development plans. She noted she had monthly meetings with the Chief, City Manager, and attending
the special assessment meeting with the Council. She explained she is wor king with HeightsNEXT on a
science fiction gaming convention called CoHigh Con which will take place at Murzyn Hall on Saturday
March 4, 2023 from 10 am – 11 pm. She added anyone is welcomed who enjoys board games,
Dungeon and Dragons, making puzzles, etc. She noted in the evening there will be a 21+ karaoke event.
She stated she did her first plow ride along and shared a video on Facebook live. She noted there
would be a Council Corner on Wednesday at 3 pm. She attended the Blooming Sunshine Garden
meeting. She also was a signer on the clean energy resource team.
Report of the City Manager
Director Chirpich explained February 28, 2023 is the last day to submit an application to serve on a
Columbia Heights board of commission. He added there is a Planning Commission, Library Board, Parks
and Recreation and the Chart of Commission seats available and can find the application online at
columbiaheightsmn.gov/boardsandcommissions. He noted completed applications can also be sent
into the City Clerk, Sara Ion at sion@columbiaheightsmn.gov.
Director Chirpich stated the annual tree sale would begin March 1, 2023 and residents could go to
www.columbiaheightsmn.gov/trees for more information. He noted the monthly e-newsletter would
go out on Wednesday, March 1, 2023 and residents can find it online at
www.columbiaheightsmn.gov/enewsletter.
Director Chirpich mentioned the Columbia Heights snowplow naming competition will end on Friday,
March 3, 2023 and residents can go to the City’s Facebook to cast votes.
ADJOURNMENT
Motion by Councilmember Jacobs, seconded by Councilmember Spriggs, to adjourn. All Ayes, Motion
Carried 5-0.
Meeting adjourned at 6:56 pm.
Respectfully Submitted,
______________________________________
Sara Ion, City Clerk/Council Secretary
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