HomeMy WebLinkAbout2023-4182Page 1 of 7
Agreement for Collections of Lamps
Issued To
City of Columbia Heights
Lamp Recycling
Effective as of January 1, 2024
Slipstream Group, Inc.
CONTRACT #2023-4182
Page 2 of 7
AGREEMENT FOR COLLECTIONS
OF FLUORESCENT AND HIGH INTENSITY DISCHARGE LAMPS
BETWEEN
SLIPSTREAM GROUP, INC.
AND CITY OF COLUMBIA HEIGHTS
THIS AGREEMENT (“Agreement”) is between Slipstream Group, Inc. (“Slipstream”) and City of Columbia
Heights (the “Recycler”), a CITY of the State of Minnesota.
WHEREAS, Slipstream has contracted with Xcel Energy Services Inc. (“Xcel Energy”) to administer a lamp
recycling program; and
WHEREAS, the Minnesota Legislature has enacted Minn. Stat. § 115A.932, which prohibits the disposal of
fluorescent and high intensity discharge (HID) lamps in solid waste, and Minn. Stat. § 216B.241, subd. 5(b),
requires Xcel Energy, as a public utility that provides electric service to 200,000 or more customers, to
establish, either directly or by contracting with another, a system to collect and recycle lamps from its
residential customers and its small business customers that generate an average of fewer than ten spent lamps
per year; and
WHEREAS, the Recycler has established and currently operates a program for the collection and management
of household hazardous waste (HHW program), including the collection of fluorescent and HID lamps from
Xcel Energy’s residential household customers located in the Recycler’s area; and
WHEREAS, Recycler’s area consists of City of Columbia Heights; and
WHEREAS, Slipstream and the Recycler desire to enter into an Agreement whereby Slipstream will pay costs
incurred by the Recycler for the collection and recycling of fluorescent and HID lamps (lamps) from Xcel
Energy’s residential customers as part of Xcel Energy’s system to meet its statutory obligations.
NOW, THEREFORE, in consideration of the terms and conditions stated in the Agreement, Slipstream and
the Recycler agree as follows:
1. Lamp collection and recycling. On behalf of Slipstream and Xcel Energy and as part of the
Recycler’s HHW program, the Recycler shall collect and recycle lamps in the Recycler’s area. Collection and
recycling services will be provided at no cost to Xcel Energy residential customers generating an average of
fewer than ten spent lamps per year. The Recycler shall offer lamp collection services to such Xcel Energy
customers at Recycler’s household hazardous waste collection site(s), and may arrange with local units of
government to provide additional sites for collecting lamps. The Recycler shall be responsible for:
a. Providing to Slipstream on a monthly basis throughout the program year a description and
schedule of lamp collection events in the Recycler’s area for the program year and updated
schedule information throughout the year;
b. Operating and maintaining HHW collection sites;
c. Arranging collection, storage, transportation, and recycling of lamps; and
Page 3 of 7
d. Completion and prompt submittal to Slipstream on at least a quarterly basis of a CFL Recycling
Report, an example of which is attached hereto as Exhibit A.
2. Reimbursement Request for Lamp Collection Activities. At the same time that the Recycler submits
its CFL Recycling Report, the Recycler shall also provide on at least a quarterly basis and in a form acceptable
to Slipstream (Exhibit B – Lamp Recycling Reporting Invoice) the following documentation regarding the
Recycler’s lamp collection and recycling activities:
a. A description of the number and types of lamps collected;
b. Costs of administration, labor, supplies, storage, transportation, and recycling of lamps from
residential households;
c. Proof that collected lamps were recycled;
d. The percentage of the Recycler’s lamp collection and reimbursement costs that Slipstream will
pay is 100%.
e. The total amount to be reimbursed to the Recycler.
This documentation shall be provided to the Slipstream designated representative on at least a
quarterly basis, or as available.
Slipstream shall pay to the Recycler the costs incurred by the Recycler for the collection
and recycling of lamps from residents at the percentage defined in 2d.
Slipstream shall pay to the Recycler the costs incurred by the Recycler for the collecting and
recycling of the following type of lamps: fluorescent tubes, circular, u-bend, compact
fluorescents and high intensity discharge. Ballasts that are not attached to the bulb will not be
reimbursed.
f. The Recycler shall be responsible for its own expenses, including but not limited to operation
and maintenance of collection site(s), and promotional expenses above and beyond Slipstream’s
planned and coordinated promotions.
g. This Agreement is expressly contingent upon Minnesota Department of Commerce’s (DOC)
approval of Xcel Energy’s request to implement the Program in Xcel Energy’s Minnesota
service area as a Conservation Improvement Program (CIP). If such approval is not given
initially, or is subsequently withdrawn, or recovery of program costs through electrical rates is
disallowed by the Minnesota Public Utilities Commission (MPUC), this Agreement shall be null
and void upon notification to the Recycler. Slipstream shall make no further payments to the
Recycler, except that Slipstream shall make such payments for which services have been
rendered through the date of the notification.
Prior year invoices shall be submitted on or before April 1, following each year of this Agreement. Invoices
received after this date will not be eligible for reimbursement.
Page 4 of 7
3. Reimbursement Payments by Slipstream. Slipstream shall reimburse the Recycler for costs
associated with the collection and recycling of lamps as follows:
a. Within thirty (30) days following receipt of complete, timely and accurate documentation listed
in Section 2 of this Agreement, Slipstream shall reimburse the Recycler the percentage of the
costs incurred by the Recycler for the collection and recycling of lamps as calculated by Section
2 of this Agreement. For lamps from residential customers, this shall include reimbursement for
costs including administration, labor, supplies, storage, transportation, and recycling of lamps
and costs associated with the Recycler coordination with local units of government for
establishment of additional lamp collection events in the Recycler’s area.
b. Slipstream shall not reimburse the Recycler for promotional expense above and beyond
Slipstream’s planned and coordinated promotions.
c. To be considered for reimbursement, all prior year invoices must be submitted on or April 1,
following each year of this Agreement. Invoices received after this date will not be eligible for
reimbursement.
4. Auditing. Within sixty (60) days of receipt of documentation listed in Section 2, Slipstream shall
have the right to audit said documentation and request additional information. Further, the Recycler shall
maintain adequate supporting records for verification of actual costs paid by the Recycler. The records shall be
in a form that is consistent with generally accepted accounting principles, consistently applied. During the term
of this Agreement and six (6) years following final payment hereunder, the Recycler shall preserve such records
and allow access to them, by Slipstream auditors, during normal business hours. The Slipstream and Xcel
Energy records and documents that are relevant to this Agreement or transaction shall be subject to examination
by Slipstream, the legislative auditor or the State auditor, during the term of this Agreement and for a period of
at least six years following termination or cancellation of this Agreement, pursuant to the requirements of Minn.
Stat. Section 16C.05 Subd. 5, as it may be amended.
5. Reserved
6. Recycler’s Obligation Defined by Agreement. Slipstream and the Recycler acknowledge and agree
that the Recycler’s obligations to collect and recycle lamps are solely defined by this Agreement and any
applicable law.
Recycler will conduct all lamp collection activities under the Agreement in an economically, socially and
environmentally responsible manner. Recycler further agrees to ensure that its employees, agents and
representatives perform the lamp collection activities in accordance with Xcel Energy’s Code of Conduct, as in
effect from time-to-time, which is available upon request.
7. Term. The term of this Agreement is from January 1, 2024, until December 31, 2026, regardless of
the date of signatures. At the option of Slipstream and the Recycler, this Agreement may be renewed on an
annual or biannual basis concurrent with Xcel Energy’s statutory obligation to establish a system to collect and
recycle lamps from residential and small business customers or otherwise. This three-year Scope of Work and
Agreement is subject to change or withdrawal dependent on updates to program filings/guidelines and
legislation. Slipstream will give Anoka County 30-days notice if changes are to be made.
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12-8-23
Exhibit “A”
Page 6 of 7
2024 Xcel Energy Minnesota County CFL Recycling Report County Name:
Date of submitted report: County
Address:
County Name: County
Contact:
% of total reimbursed by Xcel Energy: 0% (insert % approved to be paid by Xcel Energy per 2015
contract)
Time Period
Invoic
e #
under
4ft
over
4ft CFLS Circular
U -
bent/tube HID Other
Broken
(lbs)
Total
Bulbs
Admin Labor
Storage/
Transportatio
n
Supplies Disposal
Business
Bulb
Costs
Total
Costs
Xcel Energy
Reimbursement
Total
-
$
-
$
- $ - $
-
$
-
$
-
$
-
- $
-
$
-
- $
-
$
-
- $
-
$
-
Totals
-
-
-
- -
-
-
-
-
$
-
$
- $ - $ - $
-
$
-
$
-
$
-
Disposal Company :
Description of recycling offering(s):
Please ensure that all receipts, invoices and certificates of recycling are attached to this report along with an actual INVOICE from your county
Any questions please contact Becky Jones at Slipstream
608-729-6815
beckyj@slipstreaminc.or
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Exhibit “B”
Page 7 of 7
City of Columbia Heights Lamp Recycling
Invoice
Invoice date:
Invoice #:
Recycle Time Date/Period:
To: Slipstream
Attn: Becky Jones
431 Catalyst Way
Madison WI 53719
DISPOSAL COSTS: Quantity Price each Total Cost
4 ft or less Fluorescent Lamps $
Over 4 ft Fluorescent Lamps
CFLs
Circular
U‐Bent Fluorescent Lamps
HID
Other
Broken
Total Disposal Costs $
OTHER COSTS:
Administration
Labor
Storage
Supplies
Total Expenses $
Amount due ( %) $
Remit Payment to: City of Columbia Heights
Attn: Jesse Davies
637 38th Ave
Columbia Heights, MN 55421