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Home My WebLink About2023-4174CONTRACT #2023-4174 Certificate Of Completion Envelope Id: 9F6B933274974EE58D0B3EDE266DEA38 Status: Completed Subject: Complete with DocuSign: JPA_C0010172.pdf Source Envelope: Document Pages: 4 Signatures: 3 Envelope Originator: Certificate Pages: 4 Initials: 0 Alex Guggenberger AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Anoka County Government Center 2100 3rd Avenue Anoka, MN 55303 Alex.Guggenberger@co.anoka.mn.us IP Address: 156.98.106.253 Record Tracking Status: Original 11/17/2023 4:28:58 PM Holder: Alex Guggenberger Alex.Guggenberger@co.anoka.mn.us Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Anoka County Location: DocuSign Signer Events Signature Timestamp Matt Look Matt.Look@co.anoka.mn.us Commissioner Security Level: Email, Account Authentication (Optional)Signature Adoption: Drawn on Device Using IP Address: 174.213.243.219 Signed using mobile Sent: 11/17/2023 4:30:38 PM Viewed: 11/17/2023 8:10:26 PM Signed: 11/17/2023 8:10:51 PM Electronic Record and Signature Disclosure: Accepted: 12/29/2022 4:57:14 PM ID: 5466c59c-073e-4437-ae29-17ea22bcb07c Rhonda Sivarajah Rhonda.Sivarajah@co.anoka.mn.us County Administrator Anoka County Security Level: Email, Account Authentication (Optional) Signature Adoption: Pre-selected Style Using IP Address: 174.212.130.57 Signed using mobile Sent: 11/17/2023 8:10:52 PM Viewed: 11/17/2023 8:34:36 PM Signed: 11/17/2023 8:34:42 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jason Stover Jason.Stover@co.anoka.mn.us Security Level: Email, Account Authentication (Optional) Signature Adoption: Pre-selected Style Using IP Address: 156.98.237.31 Sent: 11/17/2023 8:34:43 PM Viewed: 11/20/2023 11:29:38 AM Signed: 11/20/2023 11:29:47 AM Electronic Record and Signature Disclosure: Accepted: 11/20/2023 11:29:38 AM ID: 3c4ae208-7e33-40c7-893f-ca42067416bd In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Glenna Anderson Glenna.Anderson@co.anoka.mn.us Legal Assistant-Civil Division Anoka County Attorney's Office Security Level: Email, Account Authentication (Optional) Sent: 11/20/2023 11:29:48 AM Electronic Record and Signature Disclosure: Accepted: 6/3/2021 4:37:13 PM ID: 3cf126f1-a403-4704-aac1-1a7a4d625e67 Kristie Olson Kristie.Olson@co.anoka.mn.us Administrative Services Director Anoka County Security Level: Email, Account Authentication (Optional) Sent: 11/20/2023 11:29:49 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Joseph Kloiber jkloiber@columbiaheightsmn.gov Security Level: Email, Account Authentication (Optional) Sent: 11/20/2023 11:29:49 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/17/2023 4:30:38 PM Certified Delivered Security Checked 11/20/2023 11:29:38 AM Signing Complete Security Checked 11/20/2023 11:29:47 AM Completed Security Checked 11/20/2023 11:29:49 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE The following information constitutes Anoka County’s (we, us or Company) written notices or disclosures relating to your use of DocuSign in relation to Anoka County’s license. Described below are the terms and conditions for providing notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (30 days) after the documents are first sent to you. At any time, if you request paper copies of any documents, you may be charged a fee. 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All of the required documents will be provided to you at the address that you have given us. How to contact Anoka County: You may change your preferred method of contact whether electronically, or paper copies, or change your email address. You may also request paper copies of certain information from us, or withdraw your prior consent to receive documents. Please use the contact information below for your request and in the body of your correspondence, identify your desired action. If you are Electronic Record and Signature Disclosure created on: 11/25/2020 7:06:28 AM Parties agreed to: Matt Look, Jason Stover, Glenna Anderson changing an email address, please include your prior email address as well as your new address. If you no longer wish to receive future documents in electronic format, please include that request in the body of your email. Email: helpdesk@co.anoka.mn.us Phone: (763)-324-4110 Address: Anoka County Government Center Attn: Information Technology, #300 2100 3rd Avenue Anoka, MN 55303 Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. ACKNOWLEDGEMENT To confirm your access to the electronic notices and disclosures, which will be similar to other electronic notices and disclosures that we may provide to you, please acknowledge that you have read this ERSD by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify Anoka County as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Anoka County during the course of your relationship with Anoka County. COLUMBIA H E IGHTS City of Columbia Heights I Finance Deportment 3989 Central Avenue NE, Columbia Heights, MN 5542L . Ph:763-706-3600 . www.columbiaheightsmn.gov Date:November 9, 2023 To:Kevin Hansen, lnterim City Manager AmSda Mirquez Simula, Mayor Joseph Kloiber, Finance Director RE:RENEWAT OF ANOKA COUNTY CONTRACT 2018.2040 FOR PROPERTY VATUATION (ASSESSMENTI SERVICES EACKGROUND: The financial responsibility for conducting valuations of all properties within the City for tax purposes lies with the City. Sincethe Citydoes not have a staff assessor (such as Fridley does), the City contracts for this service. For many years, that contract has been awarded to Anoka County. The contract was last awarded by the city council in 2017 for the years 2018-2023. At that time, City staff interviewed and received competitive proposal presentations from both Anoka County and an alternate vendor, Mary wells/Erik Skogquist. Anoka County was selected on the basis that: . The County's estimated prices at the time were only slightly higher than the alternate vendor. . Neither vendor proposal truly locked-in pricing. They both used good faith estimates but had contract clauses that provided a lot of flexibility to adjust their future actual costs. . To serve the public, these valuations must be performed with independence. City staffjudge (then and now) that having the valuations performed by the county provides the best public perception of that independence, compared to a small private contractor beholden to the City or to valuations performed by city staff. Midway through the current five-year contract, Anoka County reduced their annual pricing from the original estimates in the contract. Their enclosed proposal for a five-year renewal continues those reduced rates. Under the City's purchasing policy, since the terms of the renewal areequal orbetter than the existing contract terms, the City can renew the contract simply by administrative procedure (signing), rather than seeking alternate proposals and beginning another award process. The County has been timely and responsive to the inquiries and report requests I have made under the current contract. RECCOMENDATION: Sign and date the renewalwhere indicated. Return to me for execution by the County. F rom: A Anoka County PROPERTY RECORDS & TAXATION DIVISION July 13, 2023 Kelli Bourgeois, City Manager City of Columbia Heights 590 40th Ave NE Columbia Heights, MN 55421 RE: Assessment Contract Renewal - City of Columbia Heights Dear Ms. Bourgeois, Attached to this letter is a sample contract for the next s-year period that outlines the per parcel rates we intend to charge. lt should be noted, Anoka County is open to alternative length contracts anywhere from 3-5 years the sample is purely for reference purposes. lmportant items to note in the proposed contract are outlined brieffy below. 1. Contract Rates for existing property types remain the same as the reduced rates contained in the most recent invoices. 3. Proposed End Date hasbeenadjusted slightly. lnstead ofending onJanuary l6ttofanygiven year, we proposed ending the contract on May 15rh of any given year. This allowscounty staffto answer property owner questions resulting from work they completed the year before. I welcome the opportunity to meet with you and/or your team to discuss the proposal for assessment services as well as to collect feedback on how we can better serve your community. After our initial discussions, I can provide a final version of the contract for council consideration. lf you have any questions reSarding the contract or would like to schedule a meetinS, please give me a call Sincerely, & Alex Gugg hberger, S.A.M.A Anoka County Assessor 763-324-7162 Attachment - Sample Contract for Assessment Services It is once again time to review and discuss the future assessment contract for the City of Columbia Heights. 2. A new rate has been added for Tax Exempt property. This rate has been added due to an increase in purely public charity exemption applications and subsequent expenses related to their tax court defense. It is estimated to add roughly S1,357 to the City of Columbia Hel8ht's invoice next year. 2100 Thr.il Aveoue ^ Ano[a.l,4N 5530i JII ^ .,v,,\,., anokacolrnty.us/prop'rgcords-ta Action / Equal opportunity EmployerAftirmati Joint Powers Agreement with Anoka County for Assessment Services MOTION: Move to approve the Joint Powers Agreement with Anoka County for assessment services, effective January 16, 2018 through January 15, 2023, and to authorize the Mayor and city Manager to execute the agreement. C. Consideration of COPY ';r#,*Clty Council Minules Noveftber 27,2017 Page 2 of 12 D. Consideration of Resolution 2OL7 -L27 Consideration of Resolution 2OL7-f27 commencing the Comcast Franchise Renewal Process MOTION: Move to waive the reading of Resolution No. 2077-L27, therc being ample copies available to the public. MOTION: Motion to adopt Resolution No.2017-!27, concerningthe commencement of renewal proceedings under the Federal Cable Communications policy Act of 1984, as amended. E. Consideration of Resolution 2Ol7-L28 Entering into a Contract with Medica for Employee Health lnsurance MOTION: Move to waive the reading of Resolution No. 2017-128, there being ample copies available to the public. MOTION: Motion to adopt Resolution No. 2017-128, entering into a contract with Medica for employee health insurance coverage for January 1, 2018 through December 31, 2018 and authorizing the City Manager to sign the contract once it is received. F. Transfer of Funds to Fire Department 2017 Budget. MOTION: Move to waive the reading of Resolution No. 20f7 -L27, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2Ol7 -L27, being a Resolution amendinB the 2OI7 Fire Department budget. G. Consideration of approval of attached list of rental housing applications. MOTION: Move to approve the items listed for rental housing license applications for November 27, 2017, in that they have met the requirements of the property Maintenance Code. H, Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for November 27, 2017. l. Payment of Bills MorloN: Move that in accordance with Minnesota statute 412.271, subd. g, the city council has received the list of claims paid covering check 168187 throu Bh t68.z77 in the amount of S 376,795.75 Motion by Willioms, seconded by Buesgens to opprove the Consent Agenda items as omended. All Ayes, Motion Corried. The following item was removed for discussion: 7B. Consideration of adoption of the City of Columbia Heights Fee Schedule. City Manager Walt Fehst explained that the Recreation Department has both 2018 and 2019 fees included. Mayor Schmitt reported the following change to the Library fee section; deletion of the first two fees, they are addressed further down. 20'18-2840 COPY Anoka County Contract No. C0005733 JOINT POWERS AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND COUNTY OF ANOKA FOR ASSESSMENT OF PROPERTY THIS AGREEMENT is made and entered into tnis /4&o "y ot N-Ll,nber , zott, by and between the City of Columbia Heights, 590 - 40h Avenue NE, Columbia Heights, Minnesota 55421, hereinafter refened to as the "Municipality", and the County of Anoka, a political subdivision of the State of Minnesota, 2100 Third Avenue, Anoka, Minnesota 55303, hereinafter referred to as the "County'. WITNESSETH: WHEREAS, pursuant to Minn. Stat. 5 273.072, subd. 1, any county and city, lying wholly or partially within the county and constituting a separate assessment district, may, by agreement entered into under Minn. Stat, S 471.59, provide for the assessment of property in the city by the county assessor; and WHEREAS, pursuant to Minn. Stat. 5 273.072, subd. 2, the agreement may provide for the abolition of the office of the city assessor when the assessment of the property within the city is to be made under an agreement by the county assessor; and WHEREAS, it is the wish of the County to cooperate with the Municipality to provide for a fair and equitable assessment of the property within the Municipality; and WHEREAS, said work will be carried out in accordance with the provisions of Minn. Stat s 471.59. NOW, THEREFORE, in consideration of the mutual covenants and agreements stated herein, the parties agree as follows: L That said Municipality constitutes a separate assessment district which lies wholly within the County and that all property in the geographical boundaries of this district shall be assessed by the County Assessor of the County beginning with the assessment year 2019, provided this Agreement is approved by the Commissioner of Revenue. lf . Pursuant to Minn. Stat. 5273.072, subd. 2, the oftice of the Cily Assessor in the Municipality shall cease to exist on January 16, 201 8, but not before the end of the term of the current City Assessor, if serving for a fixed term, or when an earlier vacancy occurs; provrded, however, that upon the termination of this Agreement, the Office of City Assessor shall be automatically reestablished and shall be filled as provided by applicable law or charter in accordance with Minn. Stat. S 273.072. lll. The term of this Agreement shall be from January 16, 20 1 8, through assessment services performed in the year ?023, unless earlier terminated as provided herein. lV. ln consideralion of said assessment services, the Municipality shall pay to the County an annual payment as follows: GOPY 201 9 Assessment services 2020 Assessment services 2021 Assessment services 2022 Assessment services 2023 Assessment services on or before January on or before January on or before January on or before January on or before January payable paya ble payable payable payable 2018 2019 2020 2021 2022 15, a( 15, 15, 15, V. For year 2019 assessment seNices, the Municipality shall pay lhe County as follows: A. Twelve Dollars and 50/100s ($12.50) for each improved parcel of residential, seasonal recreational residential and agricultural type property; B. Four Dollars and 5O/100s ($4.50) for each unimproved parcel of residential, seasonable recreational residential and agricultural type property: C. Eighty Dollars and 00/100s ($80.00) for each improved and unimproved palcel ot commercial, industrial and public utility type of property; and D. Eighty Dollars and OO/100s $80.00) for each improved and unimproved parcel of apartment and mobile home park type property. The same procedure shall be used, as described above, in the computation of the assessment payments due in 2o2o through2023, provided, however, that the cost for each tye of parcel shall be increased according to the County Assessor's increase in operating costs, cost of living and meril adjustments established by the Anoka County Board of Commissioners for January 1 lo December 31 in the year prior to the date of the assessment. vl. Notwithstanding section ll. above, the county and/or Municipality shall have the right to terminate this Agreement by providing, at a minimum, two years wriften notice by certified mail, which notice shJll be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date (i.e. to terminate this Agreement for assessment services in the year 2026, the party must provide written notice of termination by not later than January 2, 2018) vlr.COUNTERPARTS This Joint Powers Agreement may be executed in any number of counterparts, each one of which shall be deemed to be an original, but all such counterparts together shall constitute one and the same instrument. (remainder of page intentionally blank - signature page immediately follows) 2 COPY lN WITNESS WHEREOF, the parties hereto have set their hands on the dates so indicated. COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS By:By 0,t*^^ K.,9/^^* Rhonda Sivaraja hair Anoka County Board of Commissioners).*i-t 4 Donna Schmitt Mayor 0lBlnnDated By: Jerry S County Administrator Dated /v-21 - APPROVED AS TO FORM Dated. By Title Dated. F>---r+,.N-By Dan Klint Assistant County Attorney Dated r\x\Y Ti e: Dated: 3 ) By: l:\Cl\ DK\CONTRAC I''201TUPA'S FOR ASSESSMENTS docx