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Home My WebLink About2023-4173Page | 0 q tssurer' IYHAT SA]'EASSUBII WILI DO FOB: TEE CITI OT COIUIIBIA EEIGHTS PRo PoSAL/ SERVI CE AG REEM ENT J u ly L4, 2023 (septemb et 2023start) CONTRACT #2023-4173 INTRODUCTION/GEN ERAL IN FORMATION This Proposal is made this fourteenth day of July 2023 for the City of Columbia Heights, Columbia Heights, Minnesota, herein refened to as the City of Columbia Heights and SafeAssure 7505 93'd Avenue NE, Spicer Minnesota, herein referred to as SafeAssure. The service agreement year will begin within September,2O2S OR immediately after the signing of this proposal/agreement (if later). This proposal includes full service as described throughout this document to departments/employees stated within the schedule. SafeAssure is a safety and OSHA compliance consulting company established on January 1, 1998 specializing primarily in Municipal, Construction, Manufacturing, and Medical operations. SafeAssure has an A+ rating with the Better Business Bureau (BBB). A complaint has never been filed against SafeAssure. SafeAssure currently provides full services to over 140 municipalities in Minnesota, any or all of which may be contacted for reference (a full list will be provided upon request). Our employees are our largest asset. All SafeAssure on-site client services employees are individually trained through OSHA certification programs and by SafeAssure Education Systems prior to conducting classroom or consultation services. The SafeAssure training management system continually reviews OSHA Regulations/Statutes/lnterpretations and confers with OSHA representatives on any new or revised regulations or statutes. Employees are continually evaluated on OSHA subject matter proficiencies. SafeAssure employs 8 to 10 committed employees (depending on time of year). Although there is other staff, key team members most directly servicing municipal clients and your organization will include:. Chadwick Peterson (PresidenUOwner/ConsultanUlnstructor) - Overall Operations/Cl ient Services/Qual ity Control o Melanie Bauman (Otfice Manager) - Scheduling/Coordinating/Client Services o Jonathon Beale (ConsultanUlnstructor) - Client Services. Tom Guntzburger (ConsultanUlnstructor) - Client Services o Tom Norgel (ConsultanUlnstructor) - Client Services o Tom Paul (ConsultanUlnstructor) - Client Services Page | 1 a CONSULTING SERVICES (See also Training Schedule) All written programs/services that are produced by SafeAssure are guaranteed to meet the requirements set forth by MNOSHA/OSHA. SafeAssure will reimburse the City of Columbia Heights should MNOSHA/OSHA assess a fine for a deficient or inadequate written program that was produced by SafeAssure. SafeAssure does not take responsibility for financial loss due to MNOSHA/OSHA fines that are not directly related to improperly written programs. SafeAssure will continuously monitor OSHA Standards and modify all safety related programs as needed to ensure updates meet OSHA regulations and statutes. These changes or additions, when made during an agreement year, will be made at no additional cost to the City of Columbia Heights. SafeAssure will conduct simulated OSHA audits of facilities (buildings), recording deficiencies and making corrective recommendations. Audits will include pictures of noted deficiencies and recommendations. All City buildings will be inspected upon request and included within this agreement. SafeAssure will provide answers to all and any OSHA questions submitted by department Supervisors (or other persons as allowed by management). Unlimited Consulting. ln the event of an actual OSHA inspection, a SafeAssure employee will directlv assist durino the insoection process. SafeAssure will be with you all the way, including a presence at the OSHA closing conference and/or citation contesting hearings when requested. SafeAssure will assist you in the event of a serious work-related employee injury or death including OSHA correspondence and negotiations. SafeAssure will provide an "ALERT" system that allows SafeAssure to quickly inform clients (through email) of any information that is pertinent to the safety of employees and/or OSHA compliance. SafeAssure will provide access to an SDS database specific to the City of Columbia Heights through Velocity (formerly msdsonline). The SDS database related services provided (amount of SDS and use) will be unlimited. a a a a a o a Page | 2 a TRAINING SERVICES (See also Training Schedule) SafeAssure clients may utilize multiple training formats and techniques including but not limited to:o On-site training (preferred) with Power Point presentations, workbooks, videos, and topical employee participation games (see schedule). o Online ZOOM (see schedule) o Online training through video/question-answer as well as client-specific OSHA safety information. SafeAssure provides online safety trainino and complete documentation of individual employee training on most subjects (see schedule) for employees directed by management to do online training (such as during shutdowns, new employees, or employees who missed on-site training). All classroom training produced by SafeAssure for The City of Columbia Heights are for the sole and express use of The City of Columbia Heights and its employees and not to be filmed or digitized or shared without prior written aoproval of SafeAssure. Data Practices Act. All government data collected, created, received, maintained or disseminated for any purpose by the Parties pursuant to this Agreement shall be governed by the provisions of the Minnesota Government Data Practices Act, Minn. Stat. SS 13.01 et seq. ("the Data Practices Act"). Contractor agrees to comply with the Data Practices Act as it applies to any data provided to it by the City or third parties, and further agrees to cooperate and assist City staff in complying with any data practices requests arising out of, or related to, information generated or submitted pursuant to the contract. All programs, policies, training, and procedures referenced on the following page glg 4! include the cost of hardware such as labels and signs. lt will be the responsibility of The City of Columbia Heights to obtain this hardware as required to comply with OSHA standards. All time spent consulting, answering questions, and assisting with OSHA inspections both on and off-site are part of the agreement services and are included (see also schedule). Any additional classroom subjects/hours separate from the agreement and schedule will be billed and eligible for all "current client" discounts offered by SafeAssure not to exceed $600 per 2-hour training session. These hours (if any) will only be allowed upon approval of the City of Columbia Heights management representative and SafeAssure. Training subject matter will include all subjects listed within the provided schedule . a O a a Page | 3 In the interest of Quality Safety Management it may be recommended that written procedures and documented employee fraining also be provided for the following Subpafts when or if applicable during the agreement year. (Subpafts represent multiple standards) 1910 Subpafts Subpart D - Walking - Working Surfaces Subpart E - Means of Egress Subpaft F - Powered Platforms, Man-lifts, and Vehicle-Mounted Work Platforms Subpart G - Occupational Health and Environmental ConUol Subpaft H - Hazardous Materials Subpaft I - Personal Protective Equipment Subpaft J - General Environmental Controls Subpart K - Medical and First Aid Subpart L - Fire Protection Subpaft M - Compressed Gas and Compressed Air Equipment Subpart N - Materials Handling and Storage Subpaft O - Machinery and Machine Guarding Subpaft P - Hand and Portable Powered Tools and Other Hand-Held Equipment. Subpaft Q - Welding, Cutting, and Brazing. Subpaft S - Electrical Subpart Z - Toxic and Hazardous Substances L926 Subpafts Subpart C - General Safety and Health Provisions Subpaft D - Occupational Health and Environmental Controls Subpaft E - Personal Protective and Life Saving Equipment Subpart F - Fire Protection and Prevention Subpart G - Signs, Signals, and Barricades Subpart H - Materials Handling, Storage, Use, and Disposal Subpart I - Tools - Hand and Power Subpart J - Welding and Cutting Subpaft K - Electrical Subpaft L - Scaffolds Subpart M - Fall Protection Subpart N - Cranes, Derricks, Hoists, Elevators, and Conveyors Subpaft O - Motor Vehicles, Mechanized Equipment, and Marine Operations Subpart P - Excavations Subpaft V - Power Transmission and Distribution Subpart W - Rollover Protective Structures; Overhead Protection Subpaft X - Stairways and Ladders Subpaft Z -foxic and Hazardous Substances Applicable MN OSHA 5205 Rules Applicable MN OSHA 5207 Rules Applicable MN OSHA 5206 Rules (Employee Right to Know) All training on the prcgrams wriften by SafeAssure Consultants, Inc. will meet or exceed State andlor Federa! OSHA requirements, Page | 4 SAFEASSURE INSURANCE SPECIFICS COMMERCIAL GENERAL LIABILITY EACH OCCURANCE 1,000,000 DAMAGE TO RENTED PREMISIS (EA OCCURANCE) 300,000 MED EXP (ANY ONE PERSON)10,000 PERSONAL & ADV INJURY 1,000,000 GENERAL AGGREGSTE 2,000,000 PRODUCTS.COMP/OP AGG 2,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE UNIT (EA ACCIDENT) 1,ooo,ooo U MBRELLA LIABILITY'EXC ESS LIABILITY EACH OCCURANCE 1,ooo,ooo AGGREGATE 2,000,000 WORKERS COMPENSATION EACH ACCIDENT 500,000 DISEASE-EACH EMPLOYEE 500,000 DISEASE.POLICY LIMIT 500.000 PROFESSIONAL LIABILITY 1,000,000 SafeAssure agrees to provide, at the time of execution of this agreement, The City of Columbia Heights (upon request) with a current Certificate of lnsurance with the above coverage lines. Page | 5 Columbia Heights September z oz3-August 20?!6,SafeAssure Training Schedule rulg) DATE TOPIC TITTIE LOGATIOII September FINALEE 5CHEDULE REVIEWIWRITE PR,OGR,AMS/POLICIEYPROCEDURES CONDUCT IN9ECTIOI{S OF ALL FACILTTIEs VARIOUS SAFEASSUREi MANAGERS October SATETY COI.{MTTTEE ATTET{DAT{CE TRAINII{G TR,EE TR,II4MING/C}IAINSAW LOCKOUTTTAGOT'T HAZAROOUS ENERGIES ll:00AM-12:00PM 1:00PM-3:00PM CO,IMTTTEE/SAFEASSI'RE PUBLIC WORKS November SAFETY COMMTTTEE ATTENDANCE TRAINING. DEFET{SWE DRMNG (SNO,l,PLowtNG OPERATIONS)o WIilTER RETATED IN]URIESo 3 POINT CO{TACT+IAI{DS ON 11:00AM-12:ooPM l:00PM-3:00PM COM M TTTEUSAFEASSTJR,E PUBLIC WOf,,KS December OSIIA Concerns & Que*ions C.ll 320-231-3803 January SAFETY COMMTTTEE ATTENDANCE TRAININGo TRAFFIC CONTROLr CONFINED SPACE 11:00AM-12:00PM 1:fi)PM-3:00PM CS4MTTEE/SAFEASSI'RE PUBLIC WOR,KS February OSIIA Concerns & Qu€stions call 320-231-3803 March SAFETY COI.{ MITIEE ATTENDANCE TRAINING WORKING AR.OI'ND EQUIPMENT TRENCTI AWAR,ENESS SIJPSTTRIP'FALLS FALL PROTECTIOI.UI.ADDERS l1:00AM-12:00PM l:0@M-3:ffiPM COM M ITTEE/SAFEASST'R,E PUBLIC WORKS April TRAININGo AWAIUGENERAT SAFETPROGR l.'l. EMPLOYEE RIGHT TO KNOV/GHS (ONLINE SD9APP). BLOODBORNE PATHOGENSo INFECTIOUSDISEASE9CONTROTo EMERGENCY ACIION PI-ANr PR@ER LIFTINGo WORKSTATIOI{ERG0I{O|,|ICS. SUPS/IRIPYFAIISr FIRE DfiINGUISHERSo WORKPI-AG VIIENCE (collMUNITY) ONLINE TRAINING AVAILABLE FOR THOSE WHO CANNOT ATTEND ALL EMPLOYEES ATTEf'ID ollE COUNCIL CHAMBERS May SAFETY COI.{MITIEE ATTET{DANCE TRAIT{INGo PPUHEARINGo SILICA PROGRAT'I REVIEWo HEAT SIRESSo PROPER LIFTINftIANDS ON. INSECTVPLANTS l1:00AM-12:00PM 1:00PM-3:00PM COMM TTTEE/SAFEASSTJRE PUBLIC WOR,KS une SEASONALS TRAINING (SEASONALS ONLT-ONLINE)ANYTIME.24l7 MOBILE FRIENDLY July/August oSHA Concerns & Queiions call 320-231'3803 XlI Ertr.oYrr Oil.ntTr rrm SltEr: . AWIR. En9ast .Rigiltofna. aldDoELanog.rr. waEio'lBgama.s(o*rfi nroallloraa-gtdratltis). H..Achgd$fl Thc !b'vr e.tFcts c.n .l$ E urd flr mrb.up lbr thor wlE mlsed on'# ts!ining. All odr.r.yrlbDh onllt. ru$rclr (huk Uort) .tt Prl[.tlly b !c ll'cd tlor thc f,bo [h. cll{b ttrllrhe dl,. b ffin oottol, ahllt rodq or rborbr5rt. SDS On-Linc Scrvicec - Sitc SpGcific GO TO: looin. chs.com EMPLOYEE LOGIN: colhtsempl PASSWORD: still Need Page | 5 l(bm - 12:30pm oR lpm - 3:30pm Service Agreement-Signature Page SafeAssure agrees to abide by all applicable federal and state laws including, but not limited to, OSHA regulations and local/state/national building codes. Additionally, SafeAssure will practice all reasonable and appropriate safety and loss control practices. SafeAssure agrees that The City of Columbia Heights will not be held liable for any claims, injuries, or damages of whatever nature due to negligence, alleged negligence, acts, or omissions of SafeAssure to third parties. SafeAssure expressly and in perpetuity releases and discharges The City of Columbia Heights and its agents, members, officers, employees, heirs, and assigns from any such claims, injuries, or damages. SafeAssure will also agree to defend, indemnify, and hold harmless The City of Columbia Heights, its agents, members, and heirs from any and all claims, injuries, or damages of whatever nature pursuant to the provisions of this agreement. SafeAssure is an independent contractor of The City of Columbia Heights, and nothing in this agreement shall be considered to constitute the relationship of an employer/employee. ln consideration of this signed agreement, for the period ol 12 months, SafeAssure agrees to provide The City of Columbia Heights the aforementioned features and services. These features and services include but are not limited to OSHA compliance recommendations and consultations, scheduled classroom-training sessions (see attached 12-month schedule), unlimited online training, an online SDS management program, and the production and/or maintenance of mandatory OSHA programs. These features and services will be prepared to meet the speciflc needs of The City of Columbia Heights. lf SafeAssure fails to perform any of the provisions of this agreement or fails to administer the work as to endanger the performance of the agreement, such failure may constitute default. Unless the default is excused by the city, the city may, upon written notice to the SafeAssure, cancel this agreement in partial or entirety. Either party can terminate the agreement at will upon written notice and refund of monies will be issued based on remaining time/services (prorated). The below is the agreement fee calculated by aforementioned services and schedule to be paid in full by the agreement start date within September 2023 (or at a later date approved by both parties or due date stated within the produced invoice). TOTAL COST $10,365.00 SDS SERVICES (SDS ON-LINE) (included) TOTAL ANNUAL $10,365.00 lN TESTIMONY WHEREOF, we agree to the day and year first above written and, if representing an organization or similar entity, further and authorized to sign on behalf of id ce the are a duly authorized agent of said entity Th bia The City of Columbia Heights President-SafeAssure (Proposal honored for 90 days from above stated date) Page | 7 Date Date \1 Vendor: Vendor #: Company: Address: City/State/Zip: Phone: Email: CITY OF COLUMBIA HEIGHTS 590 40th Ave. NE Columbia Heights, MN 55421 vvww.columbia heightsm n.gov 023910 SAFEASSURE CONSULTANTS INC 7505 93RD AVE NE SPICER, MN 56288 (320) 231-3803 PURCHASE ORDER Ship To: Department: Attention: Address: City/State/Zap: Phone: Delivery Notes: Requested By: P.O Number: P.O. Date: Barbara Thomas t011012023 I sarrrv sERVTcES-ADMTN1 1.00 EA $3,450.00 $3,450.00 I snrrrv sERVTcES-sTREETS2 1.00 EA $1,152.50 $1,152.50 I snrrrr sERVTcES-PARKS3 1.00 EA $1,152.50 $1,152.50 4 SERVICES-WATER 1.00 $1,152.50 $1,1s2.50 5 SERVICES-SEWER 1.00 EA $1,152.50 $1,1s2.s0 6 SERVICES-STORM 1.00 EA $1,152.50 $1,152.50 ! snrrrv sERVTcES-GARAGE7 1.00 EA $1,152.50 $1,152.50 $10,365.00Grand Total DescriptionItem Quantity Unit Unit Price Amount Subject to the terms and conditions published on the City of Columbia Heights website LIL 23-1598 EA