HomeMy WebLinkAbout2023-4141CONTRACT #2023-4141
CHITECTS
DATE: March 21, 2023
TO: Kevin Hansen, Public Works Director
City of Columbia Heights
637 38th Avenue NE
Columbia Heights, MN 55421
RE: PROPOSAL FOR PUBLIC WORKS PRE -DESIGN DOCUMENT
Kevin,
This is a brief proposal for providing a state form Pre -Design Document to be used by the City as a submittal
seeking State bond funding.
Our understanding is to provide information assuming a new facility on the site of the existing public works
building, which would be demolished. The program will follow that completed in the previous study with
updates as necessary for staffing and equipment changes in the last two years. Site and floor plans will be
revised/developed to incorporate a new street access along the east side of the existing site to connect 37th
Avenue and 381h Place, allowing Madison Street to dead-end at the new facility.
SCOPE OF WORK
Working from the previous study material, we will update the staffing and equipment lists with any recent
changes to incorporate in the space needs portion the document. Concurrently, we will revise the site and
floor plans with the new street access concept. In revising the plans, up to two in -person review meetings will
be held with additional remote meetings as necessary to produce site and floor plans approved by the City.
We will also assist the City with the sections listed below to create a full story of project need and justification.
Work for the various pre -design document sections will break down as thus:
Section 1: Summary Statement:
Consultant team, with input from City
Section 2: Basis for Need:
City, with input from consultant team
Section 3: Agency/Organization Planning:
City with input from consultant team
Section 4: A/E program
Consultant team
Section 5: Site analysis
Consultant team with input from City
Section 6: Capital Expenditures
Consultant team with operational cost info input from City
Section 7: Schedule
Consultant team
SCHEDULE
The team will work towards a final product within eight weeks of proposal approval.
&N
CHITECTS
Not included in the scope are the following:
Survey — we will assist in locating borings to be contracted and performed by others
Additional Site Analysis (assume existing Public Works site only to be considered)
Additional meetings beyond those noted
PROPOSED FEE
Our proposed fee includes architectural, mechanical and electrical consulting services.
We propose a fee of $13,500 to complete the above work.
CLOSING
Thank you again and we look forward to continuing to work with you and the public works department.
Sincerely,
Debra Brandwick
This proposal approved by:
—Deh, L,�
Debra Brandwick
Principal
Kelli J. Bourgeois�j
City Manager
Oertel Architects City of Columbia Heights