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HomeMy WebLinkAbout2023-4138DocuSign Envelope ID:70F5F678-FFBF-483E-A266-18379D2A9AED Contract #2023-4138 March 20, 2023 GRANT AWARD NOTIFICATION GRANTEE INFORMATION Organization Name City of Columbia Heights Address City/State/Zip 590 40th Ave. NE Columbia Heights, MN 55421 GRANTEE PROJECT STAFF Program Contact Name Ben Sandell Business Mgr/Accountant Name Jackie Zillmer GRANT PROJECT TITLE Assessing Digital Inclusion: Mini -Grant FUNDING/ENCUMBRANCE INFORMATION SWIFT Contract Number: SWIFT Vendor Number: 197675 Purchase Order Number: Funding Source/Legislative Authority: AWARD PERIOD Start Date: 4/3/2023 End Date: 6/30/2023 Original Award Amount: $4000 STATE AUTHORIZED REPRESENTATIVE Hannah Buckland, Digital Equity Program Lead hannah.buckland@state.mn.us 651-259-7267 Official with Authority Name/Title Kell! Bourgeois City Manager Phone/Email 763-706-3609 kbourgeois@columbiaheightsmn.gov Phone/Email 763-706-3615 bsandell@columbiaheightsmn.gov Phone/Email 763-706-3600 jzillmer@columbiaheightsmn.gov STATE FISCAL YEAR FY22 Fund 3000 FinDeptlD B223900S ApproplD B221898 Account 55359 Source B22DigEquityPln Amount (should equal total award) $4000 DocuSign Envelope ID: 70F5F678-FFBF-483E-A266-18379D2A9AED TERMS OF ACCEPTANCE This grant award notification is made with respect to the terms and conditions of the application materials for the identified grant project under which the grantee has an approved application and has agreed to the assurances, which are incorporated by reference herein. These materials are referred to as the "Application" throughout this Grant Award Notification (GAN). By accepting this award the grantee agrees to comply with all provisions of the award including all assurances and certifications made in the Application and all applicable state or federal statutes, regulations and guidelines. The grantee agrees to administer the program in accordance with the approved Application, budget, timelines, and other supplemental information submitted in support of the approved Application. All terms not defined below are as set forth in the Application. GRANT OVERVIEW AND FUNDING PURPOSE Under the federal Digital Equity Act, Office of Broadband Development is facilitating the creation of a statewide plan that addresses Minnesota's digital inclusion landscape and goals. To encourage broad participation in the planning process, this grant supports eligible applicants in conducting targeted assessment of the digital inclusion strengths, needs, and goals pertinent to their geographic area and/or service population. Grantees will submit data from these assessment activities to the Office of Broadband Development for incorporation in the digital equity plan. REPORTING REQUIREMENTS The Grantee must submit via email to the Office of Broadband Development one written narrative report and one final budget report no later than July 30, 2023. Office of Broadband Development will provide templates for both reports no later than June 1, 2023. PAYMENT CONDITIONS AND INSTRUCTIONS All services provided by the Grantee under this agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. The State will reimburse the Grantee in one lump sum within 30 days following receipt and approval of the Grantee's final narrative report and final budget report. MONITORING AND FINANCIAL RECONCILIATION Grantee will comply with State Grant Monitoring Policy and cooperate with Department of Employment and Economic Development for required monitoring visit(s) and shall comply with Department of Employment and Economic Development request for supporting documentation for financial reconciliation and other information, before, during and/or after the visit(s). The Grantee is required to participate in at least one monitoring visit, which will be held virtually in May 2023 and will last no fewer than 30 minutes. The Authorized Representative will coordinate this visit. ADDITIONAL CONDITIONS The Grantee must provide the following deliverables to Office of Broadband Development by June 30, 2023: 1. Evidence of having established a local Digital Connection Committee. This includes contact information for a committee leader and minutes from 2 meetings occurring during the grant period. 2. Quantitative digital inclusion data. This could be gathered through a survey mechanism. 3. Qualitative digital inclusion data. This could be gathered through a public meeting, focus group, or interviews. DocuSign Envelope ID: 70F5F678-FFBF-483E-A266-18379D2A9AED 4. An asset inventory identifying any existing digital inclusion resources supporting the Grantees' geographic and/or service populations. Possible assets include and are not limited to a list of local organizations already providing digital inclusion services; a list of local internet providers offering low-income internet service discounts; and municipal strategic or capital investment plans that address any aspect of digital inclusion, including broadband expansion. WORK PLAN AND BUDGET REVISIONS The Grantee must receive prior written approval from the State for any changes to the agreed upon work plan, or for budget changes greater than 10 percent of a budget line item. The State is not obligated to approve expenditures incurred on budget line -item changes that exceed 10% of the total award for which prior approval has not been granted. Grantee may not incur expenditures within a budget line item that is not included in the approved budget without the written approval of the State. ASSIGNMENTS/WAIVERS/AGREEMENT COMPLETE The Grantee shall neither assign nor transfer any rights or obligations under this grant award notice without the prior written consent of the State, approved by the same parties who executed and approved this award, or their successors in office. If the State fails to enforce any provision of this award, that failure does not waive the provision or the State's right to enforce it. This grant award notice and application contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant whether written or oral, may be used to bind either party. AMENDMENTS Amendments to this grant award notification must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant application, or their successors in office. CANCELLATION With or Without Cause This grant may be cancelled by the state at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed and for approvable expenditures. Due to Discontinued or Insufficient Funding It is expressly understood and agreed that in the event the funding to the state from Federal sources or appropriations by the Minnesota Legislature are not obtained and/or continued at an aggregate level sufficient to allow for the grantee's program to continue operating, the grant shall immediately be terminated upon written notice by the state to the grantee. The state is not obligated to pay for any services that are provided after notice and effective date of termination. However, the grantee will be entitled to payment, determined on a pro-rata basis, for services satisfactorily performed and approvable expenditures incurred prior to termination to the extent that funds are available. The state will not be assessed any penalty if the grant is terminated because of a decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The state must provide the grantee notice within a reasonable time of the state receiving notice. Due to Failure to Comply The state may cancel a grant award immediately if the state finds that there has been a failure to comply with the provisions of an award, that reasonable progress has not been made or that the purposes for which the funds were awarded/granted have not been or will not be fulfilled. The state may take action to protect the interests of the state of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. DocuSign Envelope ID: 70F5F678-FFBF-483E-A266-18379D2A9AED SIGNATURES 1. STATE ENCUMBRANCE VERIFICATION 3. STATE OF MINNESOTA: DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT Individual certifies that funds have been encumbered as required by Minn. Stat. § 16A.15. 5ignea /o—OS40Ti c LlA&Eem)t, By: Date; 3/21/23 Title. SWIFT Contract/PO No(s): 226436 PR 76040 PO 3000505767 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Dmuftnaa by: By: 1 ►5l �AeBAFUW... Title: City Manager 3/22/2023 (WITH DELEGATED AUTHORITY) Distribution: Agency Grantee State's Authorized Representative