HomeMy WebLinkAbout2023-023RESOLUTION NO. 2023-23
AWARDING A COPIER CONTRACT TO COORDINATED BUSINESS SYSTEMS, LTD. AND APPROPRIATING A
BUDGET OF $60,000 FROM THE FUND BALANCE OF GOVERNMENTAL EQUIPMENT FUND 431
WHEREAS, based on the age and limited parts availability for ten large multi -function copy machines currently
owned used by the City of Columbia Heights' in its daily operations, replacement of these ten devices with
seven new devices at this time is a cost effective strategy over the expected five to eight year useful life of the
new devices; and
Whereas, the City of Columbia Heights has obtained competitive vendor proposals for the seven new devices
and the related maintenance costs, in compliance with the City's purchasing policy and applicable state
statute; and
WHEREAS, the City of Columbia Heights' Charter requires all expenditures to be budgeted; and
WHEREAS, the available fund balance in the City's Governmental Equipment Fund 431 is sufficient to fund the
initial acquisition cost of the replacement devices up to $60,000, and the City's various operating budgets have
sufficient resources to fund the ongoing per page maintenance costs for the replacement devices;
NOW, THEREFORE, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
ORDER OF COUNCIL
The city manager is authorized to enter into an agreement with Coordinated Business Systems, Ltd. for the
purchase of seven Kyocera brand copy machines for up to $60,000 combined, plus maintenance costs; and a
related budget of $60,000 is hereby appropriated from the fund balance of the City's Governmental
Equipment Fund 431.
Passed this 27th day of March 2023
Offered by: Jacobs
Seconded by: Spriggs
Roll Call: All Ayes
• . •uez SimulafiftSy-or
Attest
Sa on, City Clerk/Council Secretary