HomeMy WebLinkAbout2022-4120CONTRACT #2022-4120
SCHOOL RESOURCE OFFICER PROGRAM
January 1 through
December 31, 2023
Columbia Heights Police Department
and
Columbia Heights Public Schools
Prepared and Submitted by:
Chief Lenny Austin
October 3, 2022
TABLE OF CONTENTS
Subject
Page
Mission, Goals and Primary Responsibilities of the
SchoolResource Officer............................................................................................3
Objectives of the School Resource Officer Position...........................................................4
Position Description - School Resource Officer Position:
Accountability and Education Requirements............................................................6
Position Description - School Resource Officer Position:
Qualifications........................................................................................................... - 7
Major Areas of Accountability for the
School Resource Officer Position..............................................................................9
Guidelines for School Resource Officer Position..............................................................11
JointPowers Agreement....................................................................................................12
Cost Factor Breakdown: Middle School Resource for 2023.............................................15
Cost Factor Breakdown: High School Resource for 2023.................................................16
Law Enforcement Services Agreement..........................................................17
SignaturePage.....................................................................................19
MISSION, GOALS AND PRIMARY RESPONSIBILITIES OF THE SCHOOL
RESOURCE OFFICER
Mission Statement:
The School Resource Officer is placed in the school environment to identify, correct, and
prevent delinquent behaviors and activities, and to create a positive relationship between
youth, police, and other authority figures.
Goals:
To work with and through school administrators, counselors, teachers, and students to
develop a better understanding and a more positive attitude among students as to the role
of a police officer.
To work in Resource with school officials to provide, as much as possible, a safe and
crime -free environment for students and staff.
To act as a law enforcement consultant and educator to Columbia Heights School District
#13 schools located in Columbia Heights and Hilltop.
Primary Responsibilities:
Law Enforcement
The School Resource Officer shall function as a law enforcement officer within the
school environment and under the direction of the Columbia Heights Police Department
Captain. The School Resource Officer shall act as a resource for students, teachers,
counselors, school administrators and parents. The School Resource Officer shall remain
conscious that the primary responsibility is that of a law enforcement officer.
The School Resource Officer plans and coordinates all functions of investigations
relating to juveniles and children, in both criminal and non -criminal matters to effectively
solve criminal cases and build a basis for successful prosecution when warranted and/or
make all appropriate dispositions of non -criminal matters.
The School Resource Officer also develops and presents investigative reports to the
County Attorney and/or City Prosecuting Attorney for complaints and coordinates with
other juvenile referral agencies to appropriately handle juvenile criminal and non-
criminal acts that have come to the attention of the Department.
Education
The School Resource Officer also has additional responsibilities to help educate students,
staff and parents. The School Resource Officer does presentations on safety, internet
crime, substance abuse and other relevant topics.
Page 3
School Resource
The School Resource Officer shall act as a resource for students, teachers, counselors,
school administrators and parents.
THE OBJECTIVES OF THE SCHOOL RESOURCE OFFICER POSITION ARE:
Objective #1:
To provide a formal process or rationale to:
a. Enhance the general safety to students and faculty staff in and around
public schools.
b. Monitor and/or prevent juvenile gang activity and provide intelligence.
c. Reduce the use of uniform officer intervention at school sites for
response to school related service demands.
d. Maintain community contact for:
parents, students, neighborhoods, community organizations (PTA
and other service providers)
e. Handle incidents such as minor assaults, thefts, and threats as they occur
in the officer's assigned schools.
Indicator #1:
Lack of formal or informal complaints or concerns, either written or verbal.
Receipt of letters, phone calls or personal verbal contacts regarding individual
or program successes.
Objective #2:
To provide the following services to Columbia Heights School District #13 schools
located in Columbia Heights and Hilltop:
a. To coordinate and directly provide for, in appropriate circumstances, the
general safety of students and staff.
b. To monitor gang activity throughout school property and respond
appropriately to non -school related intelligence regarding gang activity.
c. To reduce the number of calls responded to by uniform officers at school
sites.
1'age 4
Indicator #2:
Maintain adequate knowledge through review of daily reports, keeping abreast
of the above current problems and disseminating information to Investigations
and Patrol.
Objective #3:
Complete all investigations assigned or generated in the field to their proper
conclusion.
Indicator #3:
Pass Resource supervisor's review of completed cases. One hundred percent
of cases must pass this review.
Objective #4:
Improvement and continual update of Resource Program.
Indicator #4:
A School District representative and Police Department representative will
meet quarterly to discuss the Resource Office program. Yearly evaluations to
be prepared by School Officials, Police Department and Resource Officer for
annual review and evaluation.
Objective #5:
Provide cultural relevant services in schools.
Indicator #5:
Participate in annual cultural competency and equity training offered by the
district including onsite and offsite training.
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POSITION DESCRIPTION - SCHOOL RESOURCE OFFICER
ACCOUNTABILITY AND EDUCATION REQUIREMENTS
The School Resource Officer is a member of the department below the rank of Sergeant.
Officer may be assigned from the rank of police officer to serve as School Resource
Officer. Officers who desire to serve in this assignment may submit their requests in
writing to the Police Captain. Officers serving in the assignment may be removed at the
discretion of the Chief of Police. The appointed School Resource Officer may vacate this
position with thirty days written notice to the Chief of Police. While serving in this
assignment, officers shall receive a pay differential in accordance with the labor
agreement in effect at the time of the assignment.
Accountable to:
The School Resource Officer reports to and is directly accountable to the Chief of Police
or his designee.
Education and Training Requirements:
POST licensed, supplemented by course work in investigative techniques, interview and
interrogation techniques and crime scene processing techniques.
Page, 6
POSITION DESCRIPTION - SCHOOL RESOURCE OFFICER
QUALIFICATIONS
1. Considerable knowledge of the principles of modern investigation techniques.
2. Thorough knowledge of scientific methods of crime detection and criminal
identification.
3. Thorough knowledge of federal, state and local laws and ordinances that are
enforced by the department.
4. The ability to communicate effectively both orally and in writing.
5. The ability to analyze complex criminal transactions and trends and to use
information obtained to successfully charge criminal offenders.
6. The ability to develop informants.
7. The ability to independently manage a number of investigations at any one time.
8. The ability to manage time effectively.
9. The ability to speak effectively in public.
10. The ability to work effectively with juveniles.
11. The ability to gain cooperation, support, and assistance of the area church organiza-
tions, County Welfare, County Court Services, Juvenile Court, County and City
law enforcement, and other agencies in the community.
12. To meet as needed with members of the personnel team and police department
representatives to discuss individual student and student body problems that affect
school or police department objectives.
13. The ability to provide educational materials and lectures for the students, the
school staff and the community on juvenile problems and problem areas, available
assistance services for the students and their parents, and other topics deemed
important.
14. The ability to assist in the classroom in the teaching of physical, mental and social
effects of alcohol and narcotic use and abuse.
15. The ability to train the school staff in matters of school security, symptoms of drug
abuse, etc.
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16. The ability to identify and take proactive steps to prevent activities that lead or
could lead to delinquent behavior and/or activities.
17. The ability to establish a favorable rapport with students as a means for preventing
delinquent behavior and activities.
18. The ability to maintain the police image. The School Resource Officer is
responsible for the enforcement of city and state law, but whose treatment is fair
and recognizes he/she is working in a juvenile environment. The School Resource
Officer must assure the students and the staff that he/she is not in the school to
create a police state, he/she is there to assist the administrative staff and students.
19. The ability to promote informal contacts between the students and the police, to
increase communication and understanding between the two.
20. The ability to meet all other requirements and performance criteria defined for
patrol officer position.
21. The ability to serve as a resource person for law enforcement and juvenile court
procedures. The officer will be in a position with the school to develop a better
understanding and have additional pertinent information for juvenile court
determinations.
22. The School Resource Officer is often in a favorable position to work on many
creative programs and can work with juvenile group leaders trying to interest them
in constructive activities of a recreational or social nature.
Page 8
MAJOR AREAS OF ACCOUNTABILITY OF THE SCHOOL RESOURCE
OFFICER POSITION
1, To attend school staff meetings as a resource person in developing and adopting
procedures that will contribute to the prevention of juvenile delinquency.
2. To communicate and cooperate with county welfare officers, probation personnel,
and other members of the professional community when appropriate.
To assist school staff members in understanding the Anoka County Juvenile Court
System, law enforcement ramifications, and the technique of court referrals when
necessary.
4. To be a part of the total team effort to provide role models and prevent undesirable
behavior patterns from developing. Endeavor to build and maintain rapport between
youth, school, and police by day-to-day contact as a resource person.
To become involved in school and outside youth activities in order to understand
special problems of youth and how they may be positively addressed. Participate in
community affairs as requested or assigned, and be available for lectures to school
and community groups.
6. To facilitate education programs for students; i.e., acts as a resource person in the
continuing development of drug education, etc.
7. To assist and advise in security matters regarding school buildings and properties
that are normally supervised by school staff members upon request of appropriate
school official(s).
8. To maintain individual police skills, including physical conditioning. Stay abreast
of developments in the crime prevention and youth relations fields and changes in
related laws and ordinances.
9. To prepare and submit necessary case files regarding cases assigned or investigated.
10. To work under the direction of the investigative supervisor and will accept input
from appropriate school administrative personnel.
11. Investigates reported crimes, both in and out of the school environment, for the
purpose of collecting evidence and identifying, locating, questioning witnesses and
suspects, and making legal arrests as justified by the facts developed.
12. Obtains and processes physical evidence. Handles or arranges for the processing of
a crime scene including measurements, fingerprints, photos and drawings, etc.
13. Ensures proper development of cases for prosecution, builds an accurate and
Page 9
complete case file through reports of actions and findings. Coordinates the
disposition of all juvenile matters to provide for unified approach.
14. Ensures proper disposition of cases for prosecution, builds an accurate and complete
case file through reports of actions and findings. Coordinates the disposition of all
juvenile matters to provide for a unified approach.
15. Ensures proper disposition of all assigned cases, meets with the Police Captain
regularly to review the status of all cases and determines whether to pursue, delay or
close the matter.
16. Confers with parents, other members of the Criminal Justice System, and those
private and public agencies within the community which are involved in the case,
counseling or treatment of juveniles, children or family units, in the disposition of
matters involving juveniles and/or children.
17. Preparation and presentation of appropriate material to students of elementary, junior
and senior high schools.
Page 10
GUIDELINES FOR THE SCHOOL RESOURCE OFFICER POSITION
Work week will be based on a 40-hour week.
2. Work hours will be proximate to the school day.
3. Will be assigned a department vehicle while on -duty.
4. Time commitment is appropriately divided in each of the following categories:
a. In -school activity at high school or middle school
b. Case investigation, training, and meetings as scheduled
C. Elementary schools
5. Primarily reports to the Police Captain. Secondary supervisor is the on -duty police
supervisor.
6. Must report to a supervisor daily, but is authorized to report immediately to the
school each day if approved.
7. Must be prepared to perform all police functions, as the officer is subject to
immediate call -out for other activities, but must be discreet in the visibility of
police equipment.
Will be assigned a cellular phone, and the phone must be operational during all
hours when on duty.
9. Break time will be as defined in the union agreement.
10. Will be assigned desk space at the Police Department and will be provided
appropriate office space and supplies by the schools.
11. Must dress in a manner that is acceptable to school administrators and with the
approval of the Chief of Police.
12. The officer is at all times under police supervision, but is expected to work closely
with school administrators and staff. The objective is to solve problems, assist
school staff, and to assist students.
Page 1 I
JOINT POWERS AGREEMENT
This Joint Powers Agreement dated this day of is made pursuant to
M.S. 471.59 by and between the City of Columbia Heights (City) and Columbia Heights
Public Schools (School District).
Purpose: The purpose of this agreement is to create, fund, and implement the
positions of Police School Resource Officer.
2. Duties and Responsibilities: The job description for the School Resource Officer
is attached.
3. Selection Process: From applications of qualified applicants for the position of
School Resource Officer, one or more candidates will be selected by a selection
board made up of School District #13 personnel and appointed Police Department
personnel. Oral interviews are to be administered by the same selection board. The
final appointment of the School Resource Officers are at the discretion of the Chief
of Police. The assigned officer may be removed from the School Resource
position by a written request from the School District or at the discretion of the
Chief of Police.
4. Funding: The School District and City will share the following expenses equally
during the school year, except in no event may the School District's share of the
expenses exceed 1/2 of 9/12 of the total officer compensation and benefit package
for the High School Resource Officer and the Middle School Resource Officer.
A. Officer's Salary
B. Position Grade Enhancement
C. Holiday Pay
D. F.I.C.A.
E. Workers Compensation
F. P.E.R.A.
G. Hospitalization
H. Training and Equipment
I. Vehicle -related Costs
The cost breakdowns for the period of January 1, 2023 through December 31, 2023
are attached.
Page 12
5. Billing: The City shall submit a bill to the School District, which will be paid
within thirty days of receipt.
6. Term: This agreement shall commence on January 1, 2023, and shall end on
December 31, 2023.
7. General Provisions: The Police School Resource Officer is a city employee and
shall not be considered an employee of the School District for any purpose,
including but not limited to salaries, wages, other compensation or fringe benefits,
Workers Compensation, Unemployment Compensation, P.E.R.A., Social Security,
liability insurance, keeping of personnel records, termination of employment,
individual contracts or other contractual rights. The officer will report to and be
directed by the Police Captain, but will consult regularly with the School District
officials. The officer will have office space and phone at the assigned school
without cost to the City.
8. Indemnification by City: The School Resource Officer is a city employee. The City
shall indemnify, hold harmless, and defend the School District, its elected officials
and employees against any and all liability, loss, costs, damages, expenses, claims
or actions which the School District, its officers and employees may hereafter
sustain, incur or be required to pay, arising out of or by reason of any negligent or
willful act or omission of the City, its agents or employees, in the execution,
performance, or failure to adequately perform the City's obligations pursuant to this
agreement.
9. Indemnification by School District: The School District shall indemnify, hold
harmless, and defend the City, its officers and employees against any and all liability,
loss, costs, damages, expenses, claims or action which the city, its officers and
employees may hereafter sustain, incur or be required to pay, arising out of or by
reason of any negligent or willful act or omission of the School District, its agents
or employees, in the execution, performance or failure to adequately perform the
School District's obligations pursuant to this agreement.
10. Termination of Agreement: Ninety day written notice by either School District or
City is required to terminate the program. The Resource Officer can be removed at
any time following the written notification of termination of the program.
11. Temporary Reassignment: Temporary reassignment of the Resource Officer is at
the discretion of the Chief of Police not to exceed thirty consecutive days, contract
to be renegotiated after thirty days.
Page 13
12. The resolution of unforeseen problems arising in this program shall be negotiated by
representatives appointed by the School District and the Chief of Police.
13. Learning Model Changes. The above terms assume a normal, in -person learning
model at the Middle School and High School. Due to the COVID-19 pandemic, the
School District may switch to a Modified Hybrid or Distance Learning model,
resulting in fewer or no students in the Middle School and/or High School. In the
event the School Board changes either School to a Modified Hybrid or Distance
Learning model, no Liaison Officer will be needed in the school(s) and the District
will not incur any costs under this Agreement relating to the school(s) operating
under those models from the date the learning model is changed until such time that
the District moves to either the in -person or Full Hybrid learning model in that
School. While a School is operating under an in -person or Full Hybrid learning
model, liaison officers will be utilized and the District is obligated to pay the full
cost of liaison services as contemplated by this Agreement.
Page 14
COST FACTOR BREAKDOWN
MIDDLE SCHOOL RESOURCE OFFICER PROGRAM
2023
Base Wage — Middle School Resource Officer:
Patrol Top Wage
$ 91,624.00/year
Resource Officer Premium
$ 3,000.00/year
Longevity
$ 4,776.00/year
Holiday pay
$ 7,921.00/year
Deferred Compensation
$ 450.00/year
Overtime Allocation
$ 7,693.001year
Total Base Wage
$115,464.00/year
Compensation and Fringe:
F.I.C.A. $ 1,674.00/year
Workers Comp $ 11,177.00/year
P.E.R.A. $ 20,358.00/year
Employee Insurance $ 12,540.00/vear
Total Fringe Benefit Costs $ 45,749.00/year
Miscellaneous Costs:
Training and equipment allowance $ 2,047.00/year
Vehicle related expense $ 1.220.00/year
Total Miscellaneous Costs $ 3,267.00/year
Total Yearly Costs $164,480.00/year
To compute monthly total:
$164,480.00 divided by 12 months = $ 13,707.00
To compute school year total:
$13,707.00 X 9 months (school yr) = $123,363.00
To compute School District cost:
'/Z of 9/12 funding formula = $ 61,682.00
Total Cost to Columbia Heights Public Schools
For Middle School Officer for 2023: $ 61,682.00
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COST FACTOR BREAKDOWN
HIGH SCHOOL RESOURCE OFFICER PROGRAM
2023
Base Wage — High School Resource Officer:
Patrol Top Wage
$ 91,624.00/year
Resource Officer Premium
$ 3,000.00/year
Longevity
$ 2,988.00/year
Holiday pay
$ 7921.00/year
Deferred Compensation
$ 450.00/year
Overtime Allocation
$ 7,693.00/year
Total Base Wage
$113,676.00/year
Compensation and Fringe:
F.I.C.A. $ 1,648.00/year
Workers Comp $ 11,004.00/year
P.E.R.A. $ 20,041.00/year
Employee Insurance $ 12,540.00/year
Total Fringe Benefit Costs $ 45,233.00/year
Miscellaneous Costs:
Training and equipment allowance $ 2,047.00/year
Vehicle related expense $ 1,220.00/year
Total Miscellaneous Costs $ 3,267.00/year
Total Yearly Costs $162,176.00/year
To compute monthly total:
$162,176.00 divided by 12 months = $ 13,515.00
To compute school year total:
$13,515.00 X 9 months (school yr) = $121,635.00
To compute School District cost:
t/z of 9/12 funding formula = $ 60,818.00
Total Cost to Columbia Heights Public Schools
For High School Officer for 2023: $ 60,818.00
Page 16
LAW ENFORCEMENT SERVICES AGREEMENT
This Agreement is by and between the City of Columbia Heights, Minnesota ("City") and
Independent School District No. 13 ("District"). The District and the City are collectively
referred to herein as the "Parties," and individually as a "Party."
WHEREAS, the Parties desire to maintain a cooperative and coordinated approach to
deterring and addressing criminal activity at District -sponsored events and activities; and
WHEREAS, the District seeks to contract for law enforcement services and functions
beyond what is provided by the School Resource Officer; and
WHEREAS, the City is agreeable to rendering such services on the terms and conditions
set forth below.
NOW, THEREFORE, IN CONSIDERATION OF the mutual promises contained in this
Agreement and other valuable consideration, the sufficiency and receipt of which is
acknowledged, the Parties agree as follows:
1. Term and Termination. This Agreement is for a term beginning on January 1,
2023 and ending on December 31, 2023. Either Party may terminate this
Agreement, with or without cause, by delivering to the other Party a written
notice of termination not less than 90 days prior to the date of termination of this
Agreement. All payments due under this Agreement shall be prorated in the event
of such termination.
2. Scope of Services.
A. During agreed upon District -sponsored events and activities, the City,
through its Police Department, shall provide law enforcement services,
including but not limited to the following:
1. Patrol services;
2. Enforcement of Minnesota Statute Statues and Ordinances of the
City, except ordinances which are primarily regulatory in nature
such as zoning ordinances and building codes;
3. Responding to police, medical, fire, and other emergencies at the
event site;
4. Dispatching and other necessary communication services;
5. Special event patrol services; and
Page 17
6. Such other law enforcement functions and services as may be
requested and which encompass the duties and functions of the
type customarily performed by a municipal police department.
B. Law enforcement services shall be provided during District -sponsored
events and activities by the City upon request of the District. The District
shall make a request for law enforcements services to Captain Matt
Markham at 763-706-8109 or mmarkham((D71r-eolunibi�illeightsmn.gov
identifying the date and duration of the event, and the number of law
enforcement personnel for the event. The request shall also include a
description of the event.
C. The manner and standards of performance, the discipline of officers, and
other matters incident to the provision of services under this Agreement,
and the control of personnel so employed, shall be subject solely to the
control of the City. The City shall furnish and supply all necessary labor,
supervision, equipment, communication facilities and dispatching, and
supplies necessary to provide the law enforcement services. In the event
of a dispute between the parties as to the extent of the duties and functions
to be rendered hereunder, or the level or manner of performance of such
service, the determination thereof made by the Chief of Police of the City
shall be final and conclusive as between the parties hereto, subject
however, to the provisions of Section 2.D.
D. In the event the District, through Bryan Hennekens, Director of Finance
and Operations for District, or another authorized agent, notifies the City
that the District is dissatisfied with the assignment of personnel for the
performance of services under this Agreement and requests a change in
personnel, the City shall make every effort to effect a change in the
assignment of personnel, provided that such a change does not jeopardize
the ability of the City to provide services in its jurisdiction in a timely and
efficient manner.
3. Compensation and Payment. The Parties agree that the provision of law
enforcement services under this Agreement will be billed at $85 per hour for
Officers and $105 per hour for Sergeants. The City shall submit a bill to the
District on a monthly basis, which will be paid within 30 days of receipt.
4. Relationship of the Parties. Nothing in this Agreement may be construed to
create a partnership or joint venture between the District and the City. Neither
party has any authority or power to take any unilateral action that could legally
bind the other party. For purposes of the Minnesota Government Data Practices
Act, each party is considered to be an independent contractor relative to the other
party. The parties understand and agree that this Agreement does not create any
rights or obligations beyond those expressly contained herein, including, but not
limited to, any rights or obligations to any third party.
Page 18
5. Liability and Indemnification. Each party is solely responsible for the act(s)
and omission(s) of its own officers, employees, officials, agents, and
representatives. To the extent permitted by law, each party agrees to indemnify
the other party from any and all damages, liability, judgments, claims, expenses,
attorney fees, and costs resulting from any act or omission of any of its officers,
employees, officials, agents, or representatives. Each party's liability, if any, is
limited under Minnesota Statutes Chapter 466, and nothing this Agreement may
be deemed to constitute a waiver of those limits.
6. Assignment. Neither party may assign this Agreement to any other person or
entity without the written consent of the other party.
7. Choice of Law, Forum and Severability. This Agreement is governed by the
laws of the State of Minnesota, without regard to its conflict of laws provisions.
The parties agree that the Minnesota state and federal courts will have exclusive
jurisdiction over any dispute arising out of this Agreement. If a court determines
that any part of this Agreement is unlawful or unenforceable, the remaining
portions of the Agreement will remain in full force and effect.
8. Entire Agreement, Changes, and Effect. This Agreement constitutes the entire
agreement between the District and the City regarding the matters contained
herein. No changes to this Agreement are valid unless they are in writing and
signed by both parties. A copy of this Agreement has the same legal effect as the
original.
In witness whereof, the parties have executed this agreement the day and year first written
above.
City of Columbia Heights Columbia Heights Public Schools
4h 1A Yll 14 A /6.
ada Marquez Simula
Mayor
--F
ennv tin
Chief of Police
Page 19
? n4 Ste
eri nent of Schools
Lorien Mueller
School Board Chair