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HomeMy WebLinkAbout10-04-22 Special Assesment Hearing 6.00 PM SPECIAL CITY COUNCIL MEETING - SPECIAL ASSESSMENT HEARING Mayor Amáda Márquez Simula Councilmembers John Murzyn, Jr. Connie Buesgens Nick Novitsky Kt Jacobs City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Tuesday, October 04, 2022 6:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in -person, by calling 1-312-626-6799 and entering meeting ID 823 3734 6146, or by Zoom at https://us02web.zoom.us/j/82337346146. For questions, please call the Administration Department at 763 -706- 3610. CALL TO ORDER/ROLL CALL PUBLIC HEARINGS 1. 1. Staff Report Regarding 2021 Street Rehabilitation Program. 2. Special Assessment – 4th Street, 52nd to 53rd Avenues. MOTION: Move to close the public hearing of the 2021 Zone 4B Street Rehabilitation Improvement, City Project 2002. MOTION: Move to waive the reading of Resolution 2022-92, there being ample copies available for the public. MOTION: Move to adopt Resolution 2022-92 being a resolution levying and adopting the assessment for 2021 Zone 4B Street Rehabilitation on 4th Street, 52nd to 53rd Avenues, City Project 2002. ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 1 CITY COUNCIL MEETING AGENDA SECTION 2022 HEARINGS ZONE 4B MEETING DATE OCTOBER 4, 2022; 6:00 PM ITEM: Adopt Resolution 2022-92 Being a Resolution Levying and Adopting the Assessment for 2021 Street Rehabilitation, 4th Street from 52nd to 53rd Avenues (Zone 4B) Partial Street Reconstruction DEPARTMENT: Public Works BY/DATE: Kevin Hansen / September 27, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The Zone 4B Street Rehabilitation improvement project was approved on December 7, 2020 as part of the City’s comprehensive Street Rehabilitation program. The project consisted of partial street reconstruction (FDR) and mill and overlay. 4th Street from 52nd Avenue to 53rd Avenue was removed from the 2021 levy and is being assessed at this time. Attached are the resolution adopting the proposed assessments including assessment roll, assessment costs breakdown, maps identifying the assessment area, and the Notice of Public Hearing. ANALYSIS/CONCLUSIONS: The final assessment rates are lower than what was proposed at the Public Improvement Hearing in 2020. Specifically, the final rates of the assessment match the rates assessed in 2021 and are shown below. The length or term of the assessment is 10 years. In accordance with past practice, the City will accept partial or full payment without interest until 4:15 p.m. on November 14, 2022 rather than 30 days after the hearing (November 3, 2022). The unpaid balance with interest would be added to the property taxes beginning in 2023. Proposed Final Construction Type Type Improvement Hearing Assessment Rate Partial Street Reconstruction Residential Street Rate $3,402.00 $2,788.80 Residential Avenue Rate $1,134.00 $929.60 Non-residential Street Rate* $4,860.00 $3,984.00 Non-residential Avenue Rate* $1,620.00 $1,328.00 * Includes multi-family 2 Item 1. City of Columbia Heights - Council Letter Page 2 As part of the Levy Hearing, the City Council establishes the interest rate prior to levying the assessment. All mailed assessment notices were noticed with a 3.0% interest rate matching the rate established by Council for the Street Rehabilitation projects assessments at the 202 1 hearing in October. RECOMMENDED MOTION(S): MOTION: Move to close the public hearing of the 2022 Zone 4B Street Rehabilitation Improvement, City Project 2002. MOTION: Move to waive the reading of Resolution 2022-92, there being ample copies available for the public. MOTION: Move to adopt Resolution 2022-92 being a resolution levying and adopting the assessment for 2021 Street Rehabilitation, Zone 4B Partial Street Reconstruction for 4th Street from 52nd Avenue to 53rd Avenue, City Project 2002. ATTACHMENT(S): Resolution 2022-92 with Assessment Roll Project Costs Assessing and Project Map(s) Notice of Public Assessment Hearing 3 Item 1. RESOLUTION NO. 2022-92 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights is adopting the assessment roll according to the City Charter for the following local improvements and determining that said improvements have been made and ratifying and conforming all other proceedings, heretofore had: Special Assessment numbered 2022-Z4-03-001: Zone 4B Partial Street Reconstruction on 4th Street from 52nd Avenue to 53rd Avenue, all in project 2002; and, WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 6:00 o’clock p.m. on the 4th day of October, 2022, in the City Council Chambers, 590 40th Avenue NE, Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvements above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvements and has prepared an assessment roll therefore, Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Section 1. That this Council does hereby adopt the aforesaid assessment roll for local improvements known and described as “Zone 4B Partial Street Reconstruction” numbered 2022-Z4-03-001, Project 2002, a copy of which is attached hereto and made a part hereof, Section 2: That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvement in an amount not less than the amount set opposite in the column headed “Actual Assessment Amounts”. And this Council further finds and determines that the proper proportion of the cost of such improvements to be specially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roll. Section 3: That said assessments may be paid in part or in full without interest on or before 4:15 p.m. on November 14, 2022. Any unpaid amount will be certified to Anoka County for collection with the real estate taxes beginning with the taxes payable in the year 2023. The annual principal installments, together with 3.0% interest accrued on the unpaid balance are due and payable with the real estate taxes for a period of ten years or less as designated on the assessment roll. Section 4: That this Council did hereby determine and re-determine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard 4 Item 1. to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered 2022-Z4-03-001, Project 2002. Section 5: This resolution shall take effect immediately upon its passage. ORDER OF COUNCIL Passed this 4th day of October, 2022 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 5 Item 1. City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421­3878 P: 763­706­3700 www.columbiaheightsmn.gov Actual Assessment Amounts (summary) Project 2022-Z4-03-001 Zone 4 Partial Street Recons Assessment Term (Years):10 Proposed Interest Rate:3.000% PIN Address Actual Assessment Amounts 26-30-24-21-0066 5205 4TH ST $2,788.80 26-30-24-21-0067 5209 4TH ST $2,788.80 26-30-24-21-0068 5215 4TH ST $2,788.80 26-30-24-21-0069 5219 4TH ST $2,788.80 26-30-24-21-0070 5225 4TH ST $2,788.80 26-30-24-21-0071 5229 4TH ST $2,788.80 26-30-24-21-0072 5233 4TH ST $2,788.80 26-30-24-21-0073 5239 4TH ST $2,788.80 26-30-24-21-0074 5245 4TH ST $2,788.80 26-30-24-21-0075 5251 4TH ST $2,788.80 26-30-24-21-0076 5253 4TH ST $2,788.80 26-30-24-21-0077 5257 4TH ST $2,788.80 26-30-24-21-0078 5256 4TH ST $2,788.80 26-30-24-21-0079 5254 4TH ST $2,788.80 26-30-24-21-0080 5248 4TH ST $2,788.80 26-30-24-21-0081 5242 4TH ST $2,788.80 26-30-24-21-0082 5236 4TH ST $2,788.80 26-30-24-21-0083 5228 4TH ST $2,788.80 26-30-24-21-0084 5224 4TH ST $2,788.80 26-30-24-21-0085 5218 4TH ST $2,788.80 26-30-24-21-0086 5210 4TH ST $2,788.80 26-30-24-21-0087 5206 4TH ST $2,788.80 26-30-24-21-0088 5200 4TH ST $2,788.80 $64,142.40Total for the Project: Page 1 of 1Project2022-Z4-03-001 Zone 4 Partial Street Reconstr 6 Item 1. 4TH STREET NE 52ND AVENUE TO 53RD AVENUE ESTIMATED COSTS: CONSTRUCTION $83,301.82 ENGINEERING AND ADMINISTRATION $8,330.18------------------ TOTAL PROJECT COST $91,632.00 ASSESSMENT: 0 PARCELS AT C, I, MF STREET RATE 0 PARCELS AT C, I, MF AVENUE RATE (COMMERCIAL, INDUSTRIAL, MULTI-FAMILY) 23 PARCELS AT RESIDENTIAL STREET RATE 0 PARCELS AT RESIDENTIAL AVENUE RATE ASSESSMENT RATE: $91,632.00 ----------------------=$3,984.00 / PARCEL 23.00 ESTIMATED COST SHARING: TOTAL PROJECT COST $91,632.00 CITY SHARE -$27,489.60------------------ ASSESSED COST $64,142.40 PROPOSED ASSESSMENT RATES: C, I, MF $0.00 STREET ------------------=$3,984.00 / PARCEL 0.00 C, I, MF $0.00 AVENUE ------------------=$1,328.00 / PARCEL 0.00 RESIDENTIAL $64,142.40 STREET ------------------=$2,788.80 / PARCEL 23.00 RESIDENTIAL $0.00 AVENUE ------------------=$929.60 / PARCEL 0.00 2021 STREET REHABILITATION PROGRAM PARTIAL RECONSTRUCTION - ZONE 4B P.I.R. 2022-Z4-03-001 - COLUMBIA HEIGHTS PROJECT 2002 9/28/2022 Z4B_4th St 52-53_Partial Recon Display.xlsx 7 Item 1. AVE47 1/2 5T H 4T H AVE 6T H AVE50TH AVE AVE47TH ST ST ST ST STSTSTST AVE46TH AVE47TH ST AVE STST 45TH 7T H 5T H 6T H 4T H AVE44TH AVE43RD 42ND AVE 51ST COURT ST STSTSTSTST AVE53RD ST ST ST AVE AVE 51ST 52ND 50 1/2 AVE JE F F E R S O N 49 1/2 AVE JA C K S O N MO N R O E MA D I S O N 7T H WA S H I N G T O N VA N B U R E N JA C K S O N QU I N C Y MO N R O E MA D I S O N JE F F E R S O N UN I V E R S I T Y A V E SULL IVAN DR WA S H I N G T O N S U L LIVANLN SULLIVAN WAY CE N T R A L A V E . N E VA N B U R E N JA C K S O N QU I N C Y MO N R O E MA D I S O N JE F F E R S O N WA S H I N G T O N 7T H STSTSTST STSTSTST ST 6T H ST 4T H 5T H ST SU LLIVA N DR ST 4T H ST 5T H 48TH 49TH ST WA S H I N G T O N JE F F E R S O N ST ST 4T H ST 5T H ST WA S H I N G T O N ST JE F F E R S O N PA RKSIDE LN AVE46 1/2 6T H ST 6T H ST City of Columbia Heights ZONE 4B ZONE 5 Residential Street Assessment Residential Avenue Assessment Multi-Family, Commercial, Industrial Street Assessment Multi-Family, Commercial, Industrial Avenue Assessment LEGEND ®CITY OF COLUMBIA HEIGHTS GIS / ENGINEERING DEPT Map Date: Map Author: September 2021 K Young ZONE 4B STREET REHABILITATION ZONE 5 STREET REHABILITATION 4th Street 48th Ave to 53rd Ave 5th Street 48th Ave to 49th Ave 51st Ave to 53rd Ave 6th Street 48th Ave to 50th Ave 51st Ave to 52nd Ave 7th Street 48th Ave to 52nd Ave Washington Street 48th Ave to 51st Ave Madison Street 48th Ave to 51st Ave 6th Street 47th Ave to 48th Ave Washington Street 44th Ave to 46th Ave PROPOSED 2021 STREET REHABILITATION CONSTRUCTION 8 Item 1. AVE47 1 /2 5TH 4TH AVE 6TH AVE50TH AVE AVE47TH ST ST ST ST STSTSTST AVE46TH AVE47TH ST AVE STST 45TH 7TH 5TH 6TH 4TH AVE44TH AVE43RD 42ND AVE 51ST COURT ST STSTSTSTST AVE53RD ST ST ST AVE AVE 51ST 52ND 50 1/2 AVE JEFFERSON 49 1/2 AVE JACKSON MONROE MADISON 7TH WASHINGTON VAN BUREN JACKSON QUINCY MONROE MADISON JEFFERSON UNIVERSITY AVE SULL IVAN DR WASHINGTON S U LLIVANLN SULLIV AN WAY CENTRAL AVE. NE VAN BUREN JACKSON QUINCY MONROE MADISON JEFFERSON WASHINGTON 7TH STSTSTST STSTSTST ST 6TH ST 4TH 5TH ST SULL IVAN DR ST 4TH ST 5TH 48TH 49TH ST WASHINGTON JEFFERSON ST ST 4TH ST 5TH ST WASHINGTON ST JEFFERSON PARKSIDE LN AVE46 1 /2 6TH ST 6TH ST City ofColumbia Heights ZONE 4B ZONE 5 Street Rehabilitation Mill and Overlay Full Depth Reclamation LEGEND ®CITY OF COLUMBIA HEIGHTSGIS / ENGINEERING DEPT Map Date: Map Author:November 2020K Young ZONE 4B STREETREHABILITATION ZONE 5 STREETREHABILITATION 4th Street48th Ave to 53rd Ave 5th Street48th Ave to 49th Ave51st Ave to 53rd Ave 6th Street48th Ave to 50th Ave51st Ave to 52nd Ave 7th Street48th Ave to 52nd Ave Washington Street48th Ave to 51st Ave Madison Street48th Ave to 51st Ave 6th Street47th Ave to 48th Ave Washington Street44th Ave to 46th Ave PROPOSED2021 STREETREHABILITATION CONSTRUCTION 9 Item 1. 1 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA NOTICE OF HEARING FOR PROPOSED SPECIAL ASSESSMENTS PURSUANT TO CITY CHARTER, Notice is hereby given that the City Council of Columbia Heights, Minnesota will conduct a public hearing on Tuesday, October 4, 2022 in the City Council Chambers, 590 40th Avenue NE, Columbia Heights, Minnesota for the purpose of adopting an assessment roll for the following improvements, heretofore approved and construction substantially completed: 6:00 PM, TUESDAY, OCTOBER 4, 2022 2021 Street Rehabilitation Improvements - City Project 2002 Partial Street Reconstruction - P.I.R. 2022-Z4-03-001 ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, or by calling 1-312-626-6799 and entering meeting ID 823 3734 6146, or by Zoom at https://us02web.zoom.us/j/82337346146. For questions, please call the Administration Department at 763-706-3610. PARTIAL STREET RECONSCTRUCTION P.I.R. 2022-Z4-03-001 AREA PROPOSED TO BE ASSESSED: 4th STREET NE 52ND AVENUE TO 53RD AVENUE (SECTION 26, T30, R24) AND ADJOINING STREETS AND AVENUES TOTAL AMOUNT OF PROPOSED ASSESSMENTS: The total amounts of the proposed assessments for the improvements and appurtenances are as follows: MILL AND OVERLAY Assess 10 years at 3% interest $64,200. The properties to be assessed are set forth below identified by Parcel Identification Number (PIN). To find your tax parcel identification number, check your real estate tax statement. 26-30-24-21-0066 – 26-30-24-21-0088 ASSESSMENT ROLL AVAILABLE FOR INSPECTION The proposed assessment rolls are now on file for public inspection at the City of Columbia Heights Clerk’s Office, 590 - 40th Avenue NE, Columbia Heights, Minnesota. You are invited to examine the assessment rolls prior to the hearing during business hours. The assessment rolls will also be available for examination at the hearing. OBJECTIONS AND APPEALS Written and oral objections will be considered at the hearing. The City Council may adopt the assessments at the hearing or at a subsequent meeting. Minnesota Statute, Section 429.061, states that no appeal may be taken as to the amount of the assessment unless a written objection, signed by the affected property owner, is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. An owner may appeal an assessment to the District Court pursuant to Minnesota Statute, Section 429.081, by serving notice of the appeal upon the Mayor or the Clerk of the City within thirty (30) days after the adoption of the assessment and filing such notice with the District Court within (10) days after service upon the Mayor or the Clerk. SENIOR CITIZEN DEFERMENT Under Minnesota Statutes, Section 435.193 to 435.195, the Columbia Heights City Council may, in its discretion, defer the payment of special assessments for any homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make the payments. This deferral procedure shall apply only to assessments which are payable in five or more annual installments. When deferment of the special assessments has been granted and is terminated for any reason provided by law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and Resolution No. 2021-95, adopted under it, may apply to the City Clerk on the prescribed form for such deferral of payments of these special assessments. If you qualify and wish a deferment, then contact the City Clerk. AUTHORITY TO SPECIALLY ASSESS 10 Item 1. 2 The proposed assessments are to be levied pursuant to Minnesota Statutes, Chapter 429. The improvements are proposed to be assessed on an area, lot or frontage basis, or combination of these methods against properties abutting or tributary to said improvements. The areas, parcels, lots and pieces of property, as specifically described herein, are subject to said assessments. The amounts set forth in this Notice are the proposed final assessments. The City Council may levy and adopt special assessments that are the same or different than the proposed amounts. PAYMENTS OF SPECIAL ASSESSMENTS Once the special assessments are levied and adopted, the special assessments will be certified to the Anoka County Auditor to be extended on the property tax lists for collection with real estate taxes. Prior to this certification, however, the property owner may prepay a portion of or the entire amount of the special assessments without any interest thereon provided the prepayment is received no later than 4:15 pm on November 14, 2022. If the property owner wishes to prepay the special assessments without any interest, then such payment must be made to the City of Columbia Heights at City Hall, 590 - 40th Avenue NE, Columbia Heights, Minnesota 55421. If prepayment is not received before 4:15 on November 14, 2022 then: (a) The annual principal installments, together with interest accrued on the unpaid balance, are due and payable together with real estate taxes. (b) Interest on the entire special assessments, from the date of levy to December 31st of the year in which the first installment is payable, is added to the first principal installment. The first installment will be due and payable in 2023. (c) If in the future the property owner wishes to pay off the remaining balance of the assessments, then Minnesota Statute, Section 429.061, Subdivision 3, provides that such payment may be made to the City of Columbia Heights, together with interest accrued to December 31st of the year in which payment is made as long as payment is made prior to November 15th; if the payoff occurs on or after November 15th, then interest for the next year is also added. Partial payment of the special assessments is not allowed by the City; the payment must be for the entire amount of the special assessments. If the adopted assessments differ from the proposed assessments as to any particular lot, piece or parcel of land, then the City will mail to the owner a notice stating the amount of the adopted assessments. Owners will also be notified, by mail or at the assessment hearing, if the City Council adopts any changes in the interest rate or prepayment requirements from those contained in this Notice of Hearing. Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 96 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. THE CITY OF COLUMBIA HEIGHTS Kelli Bourgeois, City Manager Publish in LIFE on September 9, 2022. 11 Item 1.