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HomeMy WebLinkAbout07-11-22 Special City Council Meeting Packet SPECIAL CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers John Murzyn, Jr. Connie Buesgens Nick Novitsky Kt Jacobs City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Monday, July 11, 2022 6:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, by calling 1-312-626-6799 and entering meeting ID 834 4870 1238 or by Zoom at https://us02web.zoom.us/j/83448701238. For questions please call the Administration Department at 763-706-3610. CALL TO ORDER/ROLL CALL ITEMS FOR CONSIDERATION 1. JPM Facility Assessment. MOTION: None – review and discussion. 2. Consideration of Condemnation of Certain Property for Public Purposes, City Project 2110 (S.A.P. 113-101-013), 37th Avenue. Consideration of condemnation of certain property for public purpose, City Project 2110 (S.A.P. 113-101-013), under the Uniform Relocation Assistance and Real Property Acquisition Policies Act and the current State-Aid Manual. ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 1 CITY COUNCIL MEETING AGENDA SECTION SPECIAL COUNCIL MEETING MEETING DATE JULY 11, 2022 ITEM: JPM Facility Assessment DEPARTMENT: Public Works BY/DATE: Kelli Bourgeois, Kevin Hansen, Keith Windschitl June 30, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: At the January 10, 2022 regular meeting, the City Council authorized the firm of Wold Architects and Engineers to conduct an assessment of the Murzyn Hall facility. ANALYSIS/CONCLUSIONS: The preliminary facility condition report of Murzyn Hall has been prepared and is attached. The report examined not only the mechanical systems but includes the building envelope and infrastructure to determine a more complete condition assessment. The report details the needs and costs based on highest to lowest priority needs: Priority 1 (0-2 years); Priority 2 (2-5 years); Priority 3 (6-10 years); Priority 4 (10+ years) Priority 5 (lowest). The report documents include:  Executive Summary o Purpose o Recommendations o Building Conditions Summary o Cost Summary o Definitions  Detailed Building Condition Assessment o Assessments and estimated costs  Site  Exterior  Interior  Accessibility  Mechanical  Electrical STAFF RECOMMENDATION: Review condition assessment – discussion and input. RECOMMENDED MOTION(S): MOTION: None – review and discussion. ATTACHMENT: Facility Condition Report 2 Item 1. Facility Assessment Report City of Columbia Heights Project No.: 222018 Draft: June 16, 2022 3 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TABLE OF CONTENTS EXECUTIVE SUMMARY ……………….…………………………………………………. 1 · Purpose Statement · Recommendations · Building Condition Assessment Summary · Cost Summary · Terminology · Category Definitions · Priority Definitions BUILDING CONDITION ASSESSMENT ……………………………………………….… 7 · John P. Murzyn Hall Overview · Site Assessment & Costs · Exterior Assessment & Costs · Interior Assessment & Costs · Accessibility Assessment & Costs · Mechanical Assessment & Costs · Electrical Assessment & Costs 4 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 1 Commission No. 222018 Executive Summary PROJECT PURPOSE The purpose of this report was to assess the condition of the City of Columbia Heights’ John P. Murzyn Hall facility and to determine reinvestment needs to preserve this facility. The outcome of this study was to provide a planning tool for the City Council to aid in decision-making and budget development. Goals and Objectives discussed for this study included: 1. Determine the condition of the facility and document the results in an easy to understand and easy to update report that allowed easy access to facility information. 2. Document the condition of the facility and document the information in a format that shows the condition of the facilities and the current replacement cost. 3. Develop a FCI (Facility Condition Index) for the facility studied. The FCI rates the condition of the building in a numerical format that can be used by facility managers to prioritize maintenance projects that will preserve the building’s assets and evaluate whether building replacement would be a wise financial decision. 5 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 2 Commission No. 222018 RECOMMENDATIONS OVERVIEW The building is quite old, and is facing numerous maintenance challenges. While the facility has had some level of investment for repair, significant work is still needed to maintain and improve it. It appears, through observations and discussions, that most repair work is reactionary versus being proactive and part of an overall reinvestment strategy. The Facility Condition Index, or FCI percentage on Murzyn Hall was calculated at 22.4% (see next page). A higher FCI percentage indicates a greater expense for repairs to return a building to good or excellent condition. Ideally, your FCI for all your buildings should be under 5%. RECOMMENDATIONS We are recommending that the City consider one of two primary options: 1. Invest sufficient funds in Murzyn Hall to improve the condition of the facility to a 5% FCI or better and prevent further deterioration. The short-term Priority 1 projects listed in the Facility Assessment will address a backlog of projects totaling approximately $3 million. These Priority 1 projects include projects that affect the integrity of the building exterior, life safety issues, code compliance issues that were observed, handicap accessibility issues that limit access to buildings and mechanical and electrical issues that adversely affect the building occupants. 2. Plan for replacement of Murzyn Hall in the next 5 years, and limit ongoing investment to life safety concerns until a new facility can be built. Our estimates anticipate full building replacement could be achieved for approximately $13.5 million If the city chooses to maintain Murzyn Hall, additional reinvestment to further lower the building FCI and improve energy performance of the facility is recommended long term. In working with City staff, we are recommending budgeting $340,000 annually to address long-term maintenance and repair. This targets approximately 2-3% of the FCI replacement cost of the facility as a benchmark. If this goal is not achievable, it would be prudent to provide adequate funding for annual maintenance of the facility and to set aside future funding for expected replacement of larger systems (HVAC, roofs, carpet, etc.) 6 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 3 Commission No. 222018 BUILDING CONDITION ASSESSMENT SUMMARY This Facility Condition Assessment focused on the John P. Murzyn Hall facility at 530 Mill Street Northeast in Columbia Heights, Minnesota. The analysis is a comprehensive review of the existing building condition with a heavy focus on deterioration issues and health and safety issues. The main project goal was to provide a planning tool to the City for reinvestment or replacement of the building, and to maintain the resulting facility in good condition for future use. Some of the most costly and necessary repairs identified through this analysis relate to the building’s foundation and roof. There are significant water infiltration and ice dam issues that need immediate attention. Additionally, the windows throughout the facility are in urgent need of replacement, and the interior finishes throughout are showing significant signs of wear. There are also major mechanical and electrical systems that will need replacement in the next 5-10 years if not sooner. Once all of the major repairs are completed (or a new building is built to replace Murzyn Hall), it will be important to invest annually in maintenance and repair in order to keep the FCI of the facility in the good range (5% or below). Based on current construction market research, the total project cost (including fees, furniture & equipment and contingencies) to build a comparable 25,000 GSF facility would be approximately $13.5 million. With an FCI of 22% (see calculation below) and the total cost of recommended repairs equaling approximately 55% of the estimated value of building replacement, replacing the building with a modern facility that meet’s the city’s programmatic needs becomes a very realistic consideration. Murzyn Hall FCI: $3,026,500 in Priority 1 Projects ------------------------------------------------------ X 100 = 22.4% FCI $13,500,000 Current Replacement Value 7 Item 1. John P. Murzyn Hall Cost Summary City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 Building John P. Murzyn Hall Project Costs Priority Category 1 2 3 4 5 Grand Total Site 251,500.00$ 788,000.00$ 34,500.00$ 35,500.00$ 1,109,500.00$ Exterior 1,733,000.00$ 53,000.00$ 776,500.00$ 5,000.00$ 2,567,500.00$ Interior 473,500.00$ 347,000.00$ 181,500.00$ 402,500.00$ 31,000.00$ 1,435,500.00$ Accessibility 39,500.00$ 58,000.00$ 97,500.00$ Mechanical Systems 518,000.00$ 991,500.00$ 191,000.00$ 1,700,500.00$ Electrical Systems 11,000.00$ 540,000.00$ 21,500.00$ 572,500.00$ Grand Total 3,026,500.00$ 2,777,500.00$ 428,500.00$ 1,214,500.00$ 36,000.00$ 7,483,000.00$ All costs shown are estimated project costs. A project multiplier of 30% was added to the base construction cost to cover fees, construction contingency, and estimating margin of error. 8% annual inflation has also been applied such that the costs shown in the report align with a midpoint of construction in July 2023. Additional annual inflation should be taken into account if projects are forcasted further into the future. 8 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 4 Commission No. 222018 TERMINOLOGY The following represents definitions of terminology used in development of this report: Facility Condition Index (FCI) Your Facility Condition Index is calculated based on the value of the needed deferred maintenance to maintain the facility (Priority 1 Projects) divided by the current replacement value of the building represented as a percentage: There are a number of recognized organizations (AME, APPA, NACUBO) whose standards have been utilized as a rating scale for facility assessments. It is recommended that for any building, the FCI should not be greater than 5% for a building to be considered in good condition. A fair rating is a FCI between 5% and 10% and a FCI greater than 10% is considered in poor condition. Deferred Maintenance Backlog As noted previously there is approximately $3 million in Priority 1 projects that are needed in order to maintain the facilities and infrastructure. Priority 1 projects include projects to preserve the buildings from continued deterioration that will cost additional dollars in the future to repair or replace, that are a life safety/ occupant safety need or are a health concern. Further, it is recommended that a minimum of 3% of the Current Replacement Value be budgeted on an annual basis for maintaining the current condition of the building to maintain a FCI of 5% or less. This 3% value does not represent the cost of lowering a building’s FCI. Facilities with an FCI greater than 5% will need additional investment to improve such facility’s condition. Current Replacement Value Current replacement value is the cost to replace a building in your inventory utilizing current year construction costs. This number is also increased by 35% to account for project soft costs such as fees, testing, contingencies and equipment. The current replacement cost utilizes a cost per square foot based on the type of construction. These numbers would need to be inflated on an annual basis. We recommend the following unit costs be utilized in calculating Replacement Value: Building Type Unit Cost for Construction Project Cost Factor Total Project Cost Community Education Buildings $400 / sq. ft. x 1.35 $540 / sq. ft. 9 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 5 Commission No. 222018 CATEGORY DEFINITIONS The following report investigates current physical and programmatic conditions and deficiencies evident in the Client's buildings. The information documented in this report was gathered primarily through field observation and supplemented by evaluation of existing documentation and discussion with Client personnel. The facility analysis report explores conditions and deficiencies in six important areas, which are outlined as follows: SITE This section describes the site and its surroundings, including parking areas, sidewalks, landscape features and any site signage. EXTERIOR This section describes the exterior envelope including exterior walls, windows, entrances, and roofing. INTERIOR This section describes the physical condition of the interior spaces and finishes within the facility. ACCESSIBILITY This section addresses the conformance of the facility to the intentions of accessibility requirements with focus on the following issues: accessible parking, an accessible route to the main entrance, ability to access all levels of the facility, and access to restroom facilities. MECHANICAL SYSTEMS This section documents the existing mechanical systems and components, and their known deficiencies. ELECTRICAL SYSTEMS This section documents the existing electrical systems and components, and their known deficiencies. Each category noted above includes a list of "analysis" statements which describes conditions or deficiencies. Following the "analysis" portion of each category is a list of "issues" which describe the action necessary to resolve mentioned conditions or deficiencies. Accompanying the "issue" is a cost, based on the projected year indicated by the client project costs. 10 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 6 Commission No. 222018 PRIORITY DEFINITIONS Priority 1 (0-2 Years ) Deferred Maintenance Backlog Life Safety Issue As typically noted by Fire Marshal/ Life Safety Official. Deterioration Item Further deterioration will create higher future repair costs or will damage other areas in the building. Health Issue Rooms with no ventilation or items that do not meet state health code requirements and have been identified as needing to be repaired. Accessibility Issue Must complete to provide access into the building, to the services within the building, or to access a restroom, or obtain a drink of water. Hazardous Materials Item posing a significant impact on the building occupants. Priority 2 (2-5 Years) Energy Issue Item replaced would result in a payback in 10 years or less. Deterioration Item Material or system that currently functions but will require replacement or major maintenance within 5 years. Accessibility Issue Modifications required to meet state code guidelines. Modernization Modifications required to support future modernizations. Hazardous Materials Inadequate exhaust and ventilation in environments lacking in adequate ventilation. Priority 3 (6-10 Years) Energy Issue Items replaced results in a payback in more than 10 years. Health Issue Items that have not been specifically identified, but do not meet current state health code requirements. Deterioration Item Materials or systems that currently function, but will need replacement in 6-10 years. Hazardous Materials Removal of items affected by other changes occurring in Priority 3. Priority 4 (10+ years) Aesthetics Items which impacts the visual environment. Hazardous Materials Removal of items affected by other changes occurring in Priority 4. Accessibility Issue To fully meet all requirements of the Americans with Disabilities Act (ADA). Priority 5 (low priority) Items that are minimal cost impact, are not urgent, and are elective/ aesthetic or programmatic. These can be done anytime, and may even be performed by building maintenance staff. 11 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 7 Commission No. 222018 John P. Murzyn Hall City of Columbia Heights Address: 530 Mill Street Northeast Columbia Heights, Minnesota 55421 Contact: Kevin Hansen, City Engineer Phone: (763) 706-3705 Year(s) Built: 1938 - Original Recreation Hall Constructed 1969 - South Addition, Renovation 1985 - West Addition, Renovation (the last major renovation of the building was more than 35 years ago) Gross Area: Approx. 25,000 sf Site Area: 22 acres including athletic fields and playground east of Jefferson Parking: 112 parking spaces in South lot, including 6 accessible stalls 59 parking spaces in North lot, including 6 accessible stalls (this lot is located across Mill Street, and is shared with City Hall 12 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 8 Commission No. 222018 John P. Murzyn Hall City of Columbia Heights Site Analysis · The parking lot on the south side of the building is in poor condition with significant alligator cracking throughout. It was last replaced 22 years ago. o Full replacement and re-design of the south lot is included in the park masterplan, but a cost estimate for in-kind replacement will be provided for reference. · The monument sign on the north side of the building functional but dated. The stone base has significant mortar deterioration o Recommend tuckpointing the stone base. o Consider replacing the sign with a newer design with a digital marquee. · The wood enclosure around the condensing unit on the west end of the site is in poor condition, with peeling paint, warped wood members, etc. o Recommend replacing with a prefinished metal enclosure or a stone wall to match the building with a metal louver as required for airflow · There is a section of fascia trim at the peak of the roof gable on the west end of the addition that doesn’t match the color of the rest of the trim. o Replace all of the fascia trim on this end of the building · The downspout at the northwest corner of the addition is missing a section that had connected it to an in-ground drain pipe that runs behind the retaining wall and away from the building. This has resulted in a large hole forming in the landscaping at the bottom of the downspout. o Recommend redirecting the downspout to the landscaped area on the south side of the building. Repair damaged landscaping above retaining wall. · The field stone retaining wall at the Southeast corner of the building has large cracks running the full height of the wall with wide gaps, and shifting that suggests structural failure. o Recommend rebuilding the retaining wall, and adding drain tile behind it. 13 Item 1. John P. Murzyn Hall Cost Estimates City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 Building John P. Murzyn Hall Category Site Item and Priority Estimated Project Cost 1 251,500.00$ Rebuild fieldstone retaining wall at Southeast corner of building. Provide new drain tile behind wall to provide necessary drainage.251,500.00$ 2 788,000.00$ Full replacement of South parking lot, including new base, paving, curb, gutter, striping, signage, etc 788,000.00$ 3 34,500.00$ Tuckpoint stone base of monument sign 6,000.00$ Replace wood enclosure around condensing unit with masonry wall to match building 28,500.00$ 4 35,500.00$ Replace monument sign with newer design with digital marquee 35,500.00$ Grand Total 1,109,500.00$ 14 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 9 Commission No. 222018 John P. Murzyn Hall City of Columbia Heights Exterior Analysis · Exterior storefront doors at Main Entry vestibule lack panic hardware, which likely does not meet code. o Recommend replacing entry doors with new ones to match doors at senior center and lounge entrances, and provide appropriate exit devices o Replace rec entry door as well (appears to be same vintage) · All of the exterior windows are past their usable life (35+ years). Some are leaking, others have been broken into, and all look worn. Operable windows have also been a maintenance problem. o Recommend replacing all windows with new fixed aluminum windows (safer, more energy conscious, and less maintenance than operable windows) · The age of the building and some of the reported leaking issues suggest the weather tightness of the exterior building envelope may be compromised in some areas o Thermal imaging scans made of the building will help to determine areas of significant heat loss, and inform decisions pertaining to window replacement and other exterior envelope repairs or modifications. · There are cracks in the stucco on the West and South sides of the building, particularly at the corners of windows and entrances. There is also staining at window sills and eaves in some areas. o Recommend patching cracks, cleaning and repainting all exterior stucco o Consider replacing stucco with new exterior cladding system. Cost to remove old stucco and install new metal panel · The patching performed in the original stone wall above the main entry doesn’t match the surrounding stone and mortar. There is a second location (the gift room) where the wood wasn’t removed. o Consider replacing this area with a prefabricated decorative element. · The illuminated exterior building signage above the main entry is dated o Consider replacing building signage with a more modern design 15 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 10 Commission No. 222018 · There are issues with snow melting and ice dams forming at roof valleys in several areas, particularly at the gift room on the North side of the building, and where the roof of the addition meets the roof over the original building on the north side. This has resulted in roof leaks that have caused significant damage to interior ceilings. Ceilings have since been repaired. The asphalt roof shingles were last replaced in 2008. o Recommend relocation of Attic HVAC equipment to a lower level to reduce the heat being exhausted into the attic. Once HVAC equipment has been removed, new vapor barrier, insulation and venting should be provided in the attic to make it a true “cold attic.” Additionally, the shingles should be replaced, and ice shield applied to the roof deck. See Interior section for build out of new o Recommend replacement and redesign of entire roof system to address ice dams. Necessary work may include: opening up attic interior, adding venting on the North side of the building, increasing the depth of the roof joists, moving the insulation to the underside of the roof, adding mechanical ventilation, replacing the asphalt shingles and associated flashings and weather barriers. · There are several cracked concrete window sills on the North side of the building. o Recommend replacement of cracked sills · The basement has significant water infiltration issues, particularly along the North and East sides of the original building. Water also seeps up through the slab in the dance room and other select areas of the basement. o Recommend excavating around these sides of the building, waterproofing the foundation walls, adding insulation and backfilling o Recommend adding drain tile around the exterior foundation and below the floor slab and installing new sump pump(s) to expel water from around the foundation walls and below the floor slab before it enters the building. 16 Item 1. John P. Murzyn Hall Cost Estimates City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 Building John P. Murzyn Hall Category Exterior Item and Priority Estimated Project Cost 1 1,733,000.00$ Replace all exterior windows with new fixed aluminum windows 179,500.00$ Perform thermal imaging scans of building to identify areas of significant heat loss 6,000.00$ Replace cracked concrete window sills (and lintel) on north façade (should be performed concurrently with window replacment)8,500.00$ Excavate around building exterior, provide waterproofing and insulation, drain tile and sump pump(s), backfill and replace any damaged landscaping 535,000.00$ Complete roof replacement including deck, shingles, insulation, vapor barriers, ventilation, etc.1,004,000.00$ 2 53,000.00$ Replace downspout at northwest corner and redirect to landscaped area to south side of building. Repair damaged landscaping above retaining wall 4,000.00$ Replace main entry storefront doors with new to match other entrance doors and provide appropriate exit devices 11,000.00$ Replace Recreation entry storefront door with new to match other entrance doors and provide appropriate exit device 6,000.00$ Clean and repaint all exterior stucco, patch cracks 32,000.00$ 4 776,500.00$ Replace stucco with new exterior metal panel 757,000.00$ Provide prefabricated decorative roof eave element at main entry gable and gift room gable on North side of building 8,500.00$ Replace building signage above main entry with more modern lighted sign 11,000.00$ 5 5,000.00$ Replace the fascia trim on the west gable to match rest of trim on the building 5,000.00$ Grand Total 2,567,500.00$ 17 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 11 Commission No. 222018 John P. Murzyn Hall City of Columbia Heights Interior Analysis · Wood floor in Banquet Hall is original to the building (84 years old), has frequent maintenance issues, and is very difficult to repair due to the wide spacing of the sleepers beneath. o Recommend replacing with a new floating wood floor system · The large, stone fireplace in the banquet hall raises safety concerns during large gatherings due to the public’s ability to access the open flame, throw garbage on the gas element, etc. o Recommend a gas insert with integral glass enclosure for budgeting purposes o Consider electric insert fireplace as alternative · The faux-quarry tile vinyl flooring in the main entry vestibule and lobby is in poor condition, and is not an appropriate flooring solution for such a high-traffic area. This flooring is also present in the small gift area on the north side of the banquet hall, and the hallways on the West end of the main level. o Recommend new porcelain or quarry tile to replace the vinyl · The storage room for tables and chairs off the main lobby is functional, but there are mismatched ceiling tiles and other aesthetic deficiencies present o Consider updating finishes in the storage room · The double doors into the storage room for tables and chairs off the main lobby are not secure due to the lack of a center mullion or drop rod. o Recommend adding drop rod or center mullion to secure the doors. · Finishes and Partitions in Restrooms are dated but in fair condition. o Consider updating finishes and partitions concurrently with ADA upgrades described in Accessibility section. · The carpet in the Parks Department office was replaced in 2013 and appears to still be in good condition. · There is some cracking present in the gyp walls at a few windows in the Parks Department offices and the Kitchen. 18 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 12 Commission No. 222018 o Recommend repairing / patching the gyp and repainting o This work should be performed concurrently with window replacement (see Exterior section) · There is dated VCT flooring throughout the lower level in hallways, classrooms and storage rooms. The flooring in the Prestemon room is peeling up near the door. There is also VCT on the upper level in the Coat room and storage room. o Recommend replacing VCT with new resilient flooring or carpet depending on space use · The dance room on the lower level is functional, but finishes are dated o Consider new flooring, paint, and other finishes for this space · The Preschool / Theater room on the lower level is functional, and the finishes appear to be in good condition, but the colors and patterns are very specific to the current use o If another program is envisioned for this space in the future, having a budget for new finishes is advised · Door hardware throughout the facility is showing signs of wear, and in some cases is out of compliance with accessibility code (Mathaire room, Parks Department break room, etc.) o Consider replacing all interior door locksets with new. This would also provide the opportunity to establish new building standards for appearance, functionality and keyways · The ACT ceiling tiles in several areas of the building, particularly the lower level are visibly sagging, suggesting they are approaching the end of their usable life (Prestemon, Ostrander and Mathaire rooms and Kitchen were noted in particular) o Recommend replacing ACT ceilings throughout the lower level, and in any other areas with noticeable sagging or staining (Kitchen & Gauvitte Room) with new, commercial grade ACT ceiling tiles. · There are operable walls in the Ostrander and in the Mathaire rooms that may be due for replacement o Consider replacing the operable walls · The carpet in the Mathaire and Ostrander rooms, the Seating area on the south side of the Banquet Hall, and the Labelle Lounge (including loft) is showing signs of wear o Recommend replacement of carpet in areas indicated 19 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 13 Commission No. 222018 · The casework in the Prestemon room on the lower level appears dated and has minor delamination / chipping in some areas. o Recommend replacement of casework & countertop in Prestemon room · The paneled wood vaulted ceiling in the Labelle Lounge appears to have different stain colors on some portions. This may have been due to replacement, water damage, or other unknown cause o Consider sanding and refinishing the wood ceiling to have a consistent stain color · The interior wood doors of the West vestibule (near the Gauvitte room and Labelle Lounge) have minor damage (chipping and scratches) o Replace double wood doors and hardware · A hazardous materials report is being compiled for the facility o Recommend remediation of any hazardous materials identified in the report. · The current commercial kitchen is larger than required for most events held in the banquet hall and the range, oven and other equipment are well past recommended replacement. o Recommend downsizing to a warming / catering kitchen to save on costs and simplify food safety code compliance. · Due to the recommendation to move the mechanical units out of the attic, a new mechanical space needs to be created somewhere else in the building. o Recommend creating a mechanical room in the space left by the kitchen remodel to house the displaced mechanical units (approx.. 800 sf) 20 Item 1. John P. Murzyn Hall Cost Estimates City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 Building John P. Murzyn Hall Category Interior Item and Priority Estimated Project Cost 1 473,500.00$ Reconfigure / renovate all restrooms to meet ADA requirements and update finishes and fixtures. Includes removal of showers in lower level restrooms.211,000.00$ Remediate hazardous materials throughout facility as identified in hazardous materials report -$ Build out dedicated mechanical room for HVAC equipment being relocated from the attic. See mech and elec for related work.168,500.00$ Patch / repair gyp bd around windows in kitchen and parks department where crakcing has occurred (concurrent with the window replacmement)9,500.00$ New warming / catering kitchen to replace full commercial kitchen 84,500.00$ 2 347,000.00$ Replace banquet hall floor with new floating wood floor system 109,500.00$ Replace all interior door locksets with new 38,000.00$ Replace ceiling tiles throughout lower level, and in Gauvitte Room and Kitchen on upper level 120,500.00$ Replace carpet in Ostrander & Mathaire rooms on lower level, banquet hall, and Labelle Lounge (including loft) on upper level 79,000.00$ 3 181,500.00$ Provide gas insert with integral glass enclosure at banquet hall fireplace -$ Replace faux-quarry tile vinyl flooring with porcelain floor tile 89,500.00$ Replace damaged and dated VCT throughout the facility with new resilient flooring 76,500.00$ Replace casework and countertop in Prestemon room 15,500.00$ 4 402,500.00$ Update finishes in storage room East of Banquet Hall 25,500.00$ Provide new flooring, paint and other finishes for edgemoor room on lower level 148,000.00$ Budget for renovation of Preschool / Theater room in the event the use / program needs to change in the future 119,500.00$ Replace operable walls in Ostrander and Mathaire rooms on lower level 49,500.00$ Sand and refinish the wood paneled ceiling in the Labelle Lounge 55,000.00$ 21 Item 1. John P. Murzyn Hall Cost Estimates City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 Replace double wood doors and hardware at West vestibule 5,000.00$ 5 31,000.00$ Add drop rod or center mullion to storage room double doors for added security 2,500.00$ Expand upper level restrooms to provide sufficient fixtures to meet peak demand during banquet hall events 28,500.00$ Grand Total 1,435,500.00$ 22 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 14 Commission No. 222018 John P. Murzyn Hall City of Columbia Heights Accessibility Analysis · Restrooms (both levels & genders) lack ADA Accessible toilet stalls o Recommend reconfiguring restroom fixtures to meet current MN Accessibility code o Expansion of upper level restrooms is recommended to provide sufficient fixtures to meet the demand of events in the dance / banquet hall · Wall mounted accessories in the restrooms encroach on the clear floor space of some of the plumbing fixtures. o Recommend replacing with new shallow-profile or recessed accessories to meet accessibility code requirements · The showers in the lower level restrooms do not meet current accessibility code. They do not appear to get much use, and the program of the building does not require them. o Recommend removal of underutilized non-compliant showers. This work can be included in the restroom renovations recommended to meet ADA requirements. · There is no ADA height counter at the front desk of the Parks Department office. o Recommend modifying the front desk to provide at least one station at ADA height · The break area / kitchenette in the Parks Department office does not have sufficient floor space to meet current accessibility code, and the knob on the door is also not in compliance o Move fridge and microwave out to open office area. Add countertop and electrical: · The IT / supply closet in the Admin office does not have sufficient floor space to meet current accessibility code o Recommend relocation of IT rack to dedicated IT closet · The guardrails and handrails at the stairs throughout the facility (4 locations including Labelle Lounge loft) do not meet current codes o Replace guardrails and handrails with new code-compliant design 23 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 15 Commission No. 222018 · The drinking fountain outside the Preschool / Theater room on the lower level is an old porcelain fixture that does not meet ADA accessibility code. The drinking fountain in the senior center hallway is newer, but also may not be in compliance with current code. o Recommend replacement of (2) drinking fountains on lower level to meet current accessibility code · The kitchenettes in the Ostrander and Mathaire rooms on the lower level do not meet current accessibility code. o Recommend replacing cabinets, countertops, sinks and resilient flooring at (2) kitchenette locations in the lower level senior center to meet current accessibility standards and update finishes. · There is a step up at the Recreation entry door on the East end of the building which appears to be the result of the sidewalk settling over time. This results in a barrier to access o Recommend providing a new level concrete stoop meeting ADA accessibility requirements with foundations that extend below the frost line to prevent heaving or sinking in the future. 24 Item 1. John P. Murzyn Hall Cost Estimates City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 Building John P. Murzyn Hall Category Accessibility Item and Priority Estimated Project Cost 1 39,500.00$ Modify front desk at Parks Department office to provide ADA height counter. Includes new workstations, counter, and glass divider 31,000.00$ Provide a new concrete stoop level with the recreation entrance door with foundations that extend below the frost line 8,500.00$ 2 58,000.00$ Replace wall mounted accessories in all restrooms with shallow profile or recessed accessories to meet ADA requirements 4,500.00$ Provide countertop and electrical outlets for fridge and microwave in open office area of parks deparmtent to ensure accessibility for all staff 4,000.00$ Replace handrails at stairs throughout the facility with code compliant design 6,500.00$ Replace cabinets, countertops, sinks and resilient flooring at kitchenettes in Ostrander and Mathaire rooms to meet current accessibility codes 9,000.00$ Build out dedicated IT closet for IT equipement rack. See mech and elec for related work.13,500.00$ Modify guard rails at stairs throughout the facility to ensure code compliance.20,500.00$ Grand Total 97,500.00$ 25 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 16 Commission No. 222018 John P. Murzyn Hall City of Columbia Heights Mechanical Systems Analysis HVAC · The central heating plant was replaced in 2008 and currently consists of three (3) Triangle Tube SOLO 399 boilers. Four system pumps with 50% glycol mix are modulated through VFDs. Two pumps serve the perimeter radiation and two pumps serve the four air handlers. A separate pump was added to supplement the outdoor sidewalk snow melt system. · HVAC for all of the lower level and half of the upper level is provided by S-1 installed in 1985 and located on the lower level, the motor and VFD were replaced in 2008. The condensing unit appears to be original from 1985 and is past its life cycle. Existing refrigerant charge is R-22 which is no longer produced and increasingly expensive to service. o Recommend replacing 1985 condensing unit and considering replacing 1985 air handling unit S-1 that is beyond its useful life. · Fourteen (14) VAVs with reheat serve the zones supplied by S-1 and were replaced in 2008 along with new control valves. Owner reports issues with the VAV serving the kitchen o Recommend replacement of the malfunctioning VAV in the Kitchen. This work should be done concurrently with the project to downsize to a Catering Kitchen. · Three (3) McQuay air handling units with hot water heat and direct expansion cooling were installed in 2008. Two AHU units in the attic serve the main room and sitting area on the upper level and a third AHU in the attic serves the east side of the upper level. Condensing unit for AHU-4 replaced in 2021. o The two 2008 Trane condensing units CU-2 and CU-3 are nearing the end of their useful life and should be considered for replacement. o Recommend adding economizer capability to the three air handlers in the attic. Requires larger ductwork, larger intake and relief hoods, added controls, and associated control dampers. o Recommend raising air handlers and associated equipment to allow for adequate insulation next to air handlers. 26 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 17 Commission No. 222018 o Recommend installing properly sloped drain pan and properly sized condensate drain for three air handlers in the attic to prevent condensate clog. o Recommend insulating fan and return ductwork in attic. · The three air handling units in the attic are likely significant contributors to the iced dam problems with the roof, as they are above the insulation layer. The drip pan has overflowed at times, causing damage to the ceiling of the banquet hall. Accessing and servicing the units in the attic proves challenging for facility maintenance staff due to steep ships ladder and the confined space. o Consider relocating air handlers to a new mechanical space created by reducing the size of the kitchen. This work to address the other issues related to these (3) AHUs. · GPS Ionization was added in the last two years to all four air handlers. · Humidifier for S-1 has history of failing. o Recommend replacing humidifier if the owner still desires humidification. · Balcony space in room 112 is consistently too warm. o Recommend rebalancing, upsizing VAV serving area, and adding additional destratification fans. · Ductwork appears to be internally lined with insulation. The liner should be inspected and potentially replaced. · VAVs missing heating water supply and return insulation. o Recommend adding insulation to last couple of feet of bare pipes serving the VAV boxes. · Finned tube radiation serves areas with exposed exterior walls with the exception of the main room. · Vestibules are served by cabinet unit heaters and are likely at the end of their life expectancy. · Telecommunications equipment is not currently cooled. o Recommend adding a dedicated cooling unit for the technology room. · Roof mounted PRV exhaust fans serve the kitchens and the restrooms. o Recommend replacing non-operational dishwasher exhaust fan switch. 27 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 18 Commission No. 222018 o Recommend replacing non-operational exhaust fan switch in restroom room number 17 in the daycare area. 28 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 19 Commission No. 222018 Controls · MN Controls installed an upgraded controller in 2020 with remote access. o Consider controlling building lighting through BAS – parking lot and interior of building. o Recommend replacing high pressure static sensor on unit S-1 o Recommend relocating freeze stats on three units in the attic to a better location to prevent tripping. o Consider converting to Delta system to match other city facilities Plumbing · Cold water is supplied to the building through the east end of the building. Minneapolis City water is softened at the plant, so there is no water softener in the building. o Recommend the visibly corroded water main fittings be replaced. o Recommend a water hardness test be conducted and a water softener be installed based on results of water hardness test. · Hot water is provided by one AO Smith gas water heater installed in 2000. A recirculation pump and loop is connected to the water heater. o Recommend insulation be added to the domestic piping in the water heater room and all other areas of the building that are currently uninsulated. o Recommend considering replacing the water heater as it nears the end of its life cycle. · Plumbing fixtures in the building have manual faucets and flush valves and are original to the 1985 renovations. o Recommend considering automatic fixtures. · Restroom lavatories lack protective insulation on piping underneath the sink. o Recommend providing insulation to meet ADA requirements. 29 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 20 Commission No. 222018 · Pipes are not in very good condition due to corrosion and sediment build up. Building is piped with galvanized piping that should be replaced. o Recommend replacing all galvanized domestic water piping. · Roof is guttered and storm water is routed away from the building and to the green space east of the building. Fire Protection · The entire building is sprinkled and the main fire protection line comes through Mill Ave on the west side of the building. · The kitchen hood does not appear to have a fire suppression system. o Recommend adding fire suppression system to the hood. o If the kitchen is downgraded to a catering kitchen, the hood can be removed along with the range and oven. 30 Item 1. John P. Murzyn Hall Cost Estimates City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 Building John P. Murzyn Hall Category Mechanical Systems Item and Priority Estimated Project Cost 1 518,000.00$ Replace all galvanized domestic water piping (Assuming 450' length)70,500.00$ Install floor drains for new mech room 21,500.00$ New plumbing for new kitchen area 35,500.00$ New drinking fountains (2)11,000.00$ Sprinkler new mech room 7,500.00$ Move (and make new?) AHU-2 through AHU-4 to kitchen space 140,500.00$ Reducting to supply and return mains 42,500.00$ Install relief louver and ductwork 28,500.00$ Ducting to outside air hood and/or moving location of hood 28,500.00$ Move condensing units, replace CU-2 and CU-3 49,500.00$ Extend heating water piping and insulate 35,500.00$ HVAC for new kitchen area, additional VAV on S-1 and EF 21,500.00$ Replace non operating exhaust fans switches / exhaust fans 7,500.00$ Testing and Balancing 18,000.00$ 2 991,500.00$ Replace high efficiency water heater and pump 21,500.00$ Lower level kitchenette new sink 7,500.00$ Parks department kitchenette remodel 7,500.00$ Lower level restroom remodel (19 Fixtures if all toilet rooms)105,500.00$ Upper level restroom remodel and expansion (11 Fixtures)63,500.00$ Sprinkler reroute and move heads 7,500.00$ 31 Item 1. John P. Murzyn Hall Cost Estimates City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 Replace sprinkler heads in areas of new ceiling replacement. Entire lower level and portions of upper level (Approx 13,000 sq. ft.)35,500.00$ Replace S-1 and condensing unit 105,500.00$ Replace ductwork internal insulation (apprx 70% of the building) and add external insulation 70,500.00$ Replace cabinet unit heaters (5)21,500.00$ Add a dedicated cooling unit for the technology room 25,000.00$ Replace GRDs at areas of new ceiling replacement. Entire lower level and portions of upper level (Approx 13,000 sq. ft.)25,000.00$ Replace Boilers 105,500.00$ Replace Pumps and VFDs 56,500.00$ Replace Humidifier 10,000.00$ New GPS Ionization (4)20,000.00$ Remove existing and replace with new temp sensors 35,500.00$ Replace control valves on perimeter radiation (approx 15)35,500.00$ Replace all building controls (convert to Delta controls)211,000.00$ Control building lighting through BAS 21,500.00$ 3 191,000.00$ Replace faucets and flush valves 84,500.00$ Add additional destrat fans in the balcony space room 112 and upsize VAV 14,500.00$ Replace existing 2 small condensing units on east side and split system 21,500.00$ Replace 14 VAVs 70,500.00$ Grand Total 1,700,500.00$ 32 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 21 Commission No. 222018 John P. Murzyn Hall City of Columbia Heights Electrical Systems Analysis · The existing electrical service is a 1200 ampere, 208/120 volt, 3 phase, 4 wire fusible switch switchboard. Switchboard is manufactured by Cutler-Hammer and parts are readily available. The 12 month billing history indicates a Peak Demand of 107KW. Using National Electric Code calculations, the system is operating at approximately 30% of capacity. The service was updated in approximately 1986. It is of adequate size for future remodeling or additions. o Recommend exercising switches and check fuses for proper operation. o There exists several spare switches available for future work. · Panelboards have been mostly replaced with newer (1986) units. One exception is panelboard L1 adjacent to the switchboard. Panelboards are typically manufactured by Cutler-Hammer. Parts are readily available for expansion. Panelboard L3 appears to be of load center design and has a variety of brands of circuit breakers. o Recommend replacing panelboards L1 and L3. · The entire building appears to be backed-up by a diesel fueled generator. The generator is located adjacent to the main service on the southeast exterior portion of the building. The generator and associated transfer switch are manufactured by Cummings Power Generation and appear in good condition. Size of unit is reported to be 175kw. o Provide a separate life safety branch as required by code. o Provide load bank test of generator and operate Transfer Switch for proper operation. · A variety of mechanical equipment including Air Handling Units, Condensers, Pumps, etc. exist in the facility. Additional units may be added. o Provide disconnection and reconnection as well as new feeders as required by the new plan. · The existing lighting appears to be entirely fluorescent and incandescent lamped fixtures. 2x4 lay-in fixtures in office and general spaces and Stup (Cove) fixtures, with incandescent fixtures in public spaces. Lighting control is line voltage switches and dimmers throughout. o Recommend replacing entirely with LED fixtures and low voltage controls. 33 Item 1. City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 TD/CI_ColumbiaHeights/222018/rpts/FacAnalysis 22 Commission No. 222018 · Parking lot lighting is HID (source unknown). Typically this lighting is controlled with a time clock/switch control. It is unclear if there is a BAS interface. o Recommend replacing fixtures with LED sourced units with occupancy controlled dimming. · Telecommunications appears to be a hybrid of analog telephones and a recently installed fiber backbone, category 5e cabling plant. It is believed to have been installed for the City Hall Office function. o Recommend providing a dedicated environmentally controlled room and expanding to full building coverage. o Consider replacing all data cabling with category 6 to match city standard. · The fire alarm system is a Gamewell FCI system and was installed approximately 10 years ago. The strobes are out of sync, as noted by the Fire Marshall’s last inspection. Firenet has not been out to correct the issue despite multiple requests. o Recommend repairs be pursued to address the code non-compliance o Consider replacing the system with a non-proprietary one. 34 Item 1. John P. Murzyn Hall Cost Estimates City of Columbia Heights Facility Assessment Report Project No.: 222018 Draft: June 16, 2022 Building John P. Murzyn Hall Category Electrical Systems Item and Priority Estimated Project Cost 1 11,000.00$ Repair fire alarm system to address out of sync strobes 11,000.00$ 2 540,000.00$ Replace panelboards L1 and L3 10,000.00$ Provide a separate life safety branch as required by code 35,500.00$ Provide load bank test of generator and operate transfer switch for proper operation 5,500.00$ Provide disconnection and reconnection as well as new feeders as required by mechanical upgrades and replacements 15,000.00$ Replace lighting throught the facility with LED fixtures and low voltage controls 105,500.00$ Replace parking lot lighting with LED sourced units with occupancy controlled dimming 32,500.00$ Replace all data cabling throughout the facility with category 6 to match city standard 316,000.00$ Move telecom equipment to a dedicated IT closet and expand to full building coverage. Concurrent Arch and mech work.20,000.00$ 3 21,500.00$ Replace fire alarm system with non-proprietary equivalent 21,500.00$ Grand Total 572,500.00$ 35 Item 1. CITY COUNCIL MEETING AGENDA SECTION SPECIAL COUNCIL MEETING MEETING DATE JULY 11, 2022 ITEM: Consideration of Condemnation of Certain Property for Public Purposes, City Project 2110 (S.A.P. 113-101-013), 37th Avenue DEPARTMENT: Public Works BY/DATE: Kevin Hansen / July 1, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The City of Columbia Heights has received funding for the 37 th Avenue Reconstruction in the amount of $7,000,000 through Regional Solicitation Funds. The 30 percent plans have detailed that temporary easements will be required on both sides of the roadway to facilitate the work, such as retaining wall installation and establishing mowable slopes. As project lead, the City of Minneapolis hired the professional firm of Henning Professional Services (HPS) for the easement acquisition process. A prescriptive road easement is also included in the acquisition. Work on the easement acquisition began in March with information being sent to the property owners informing them of the Federal process and providing them with information regarding their rights in acquisitions. Appraisals were performed (this also must meet established Federal and State rules) and offer letters were sent out. Out of 15 original parcels identified for easements, only 4 remain. Timing is critical for agency approvals necessary to meet Federal and State requirements. With the Federal process, a minimum of 120 days to acquire is estimated, which represents an accelerated process. The Right of Way acquisition process follows Federal and State requirements, with work completed through the appraisal and review appraisal process. ANALYSIS/CONCLUSIONS: Staff will continue to work and negotiate with property owners and meet with HPS and the Engineer in an effort to successfully obtain the easements and avoid the condemnation process. But due to Federal and State required timelines, the authorization to begin condemnation needs to be initiated now. STAFF RECOMMENDATION: Staff recommends approval of Resolution 2022-xx authorizing condemnation for easements for City Project 2110. RECOMMENDED MOTION(S): Consideration of condemnation of certain property for public purpose, City Project 2110 (S.A.P. 113-101- 013), under the Uniform Relocation Assistance and Real Property Acquisition Policies Act and the current State-Aid Manual. ATTACHMENTS: Resolution 2022-xx Appendix A 36 Item 2. RESOLUTION NO. 2022-66 A resolution of the City Council for the City of Columbia Heights, Minnesota, authorizing and directing the condemnation of certain property for public purposes, City Project 2110 (S.A.P. 113-101-013), WHEREAS, the City of Columbia Heights (“City”) is a charter city duly organized and existing under the laws of the State of Minnesota; and WHEREAS, the City Council is the official governing body of the City; and WHEREAS, the real estate described in Exhibit A attached hereto and incorporated herein (collectively, “Subject Property”) is located within the City; and WHEREAS, the City Council finds that it is necessary, convenient, desirable, for a public purpose, in the best interest of the City and will promote the general health, welfare, and safety of the community for the City to acquire easements encumbering the Subject Property as described in Exhibit A for roadway, trail, and utility purposes; and WHEREAS, the City Council finds that the funding and construction schedule for the reconstruction of 37th Avenue from Central Avenue to Stinson Boulevard within and upon the Subject Property makes it necessary to acquire title to and possession of the proposed easements encumbering the Subject Property prior to the filing of the final report of the condemnation commissioners to be appointed by the district court. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. It is necessary that a permanent easement for roadway, trail, and utility purposes and a temporary construction easement encumbering the Subject Property be acquired by the City as described in Exhibit A attached hereto through the exercise of the power of eminent domain if consultant for the City in this matter is unable to obtain such easements through voluntary negotiations. 2. The Land Acquisition Firm of Henning Professional Services is hereby authorized and directed to take all steps necessary to acquire said easements on behalf of the City, including, if necessary, by use of eminent domain proceedings, pursuant to Minn. Stat. §117.042, prior to issuance of an award of damages by Court Appointed Commissioners. 3. The City Manager is authorized to determine the amount of just compensation for the taking of said easements encumbering the Subject Property for the purpose of presenting an offer to the owner of the Subject Property pursuant to Minn. Stat. §117.036 and for the purpose of deposit with the District Court Administrator as the City’s approved appraisal of value pursuant to Minn. Stat. §117.042. ORDER OF COUNCIL Passed this 11th day of July, 2022 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 37 Item 2. City of Columbia Heights Project 2110 General Parcel Tracking - 06/13/2022 Prepared by Henning Professional Services Par #Property Address & PID Type of Acq.Early Notice letter Field Title Report Acq. Agent Appraiser "as of" Date Amount Appraisal Amount Appr Reviewed by Date Amount City Auth. to present offer Amount Offer Letter Date Amount Land owner Counter / demand Negotiated Settlement amount Signed Docs W-9 Signed Check # Amount Date 1 3701 Reservoir Blvd NE PID: 36-30-24-33-0023 Prescritive PE 7,831 TE 1,662 03/15/22 Recvd 03/18/22 05/09/22 Leah Traxler Kelly Lindstrom 04/13/22 $11,350 $11,350 Patricia Nolan 05/01/22 $11,350 05/05/22 $11,350 05/11/22 recvd 05/13/22 and 06/13/22 11 3709 Polk St NE PID: 36-30-34-33-0143 TE 1700 03/15/22 Recvd 03/17/22 04/25/22 Leah Traxler Kelly Lindstrom 04/13/22 $8,100 $8,100 Patricia Nolan 05/01/22 $8,100 05/05/22 $8,100 5/27/2022 recvd 05/28/22 32 1605 37th Ave NE PID: 36-30-24-43-0108 TE 650 03/15/22 Recvd 03/17/22 Per title work Leah Traxler Kelly Lindstrom 04/13/22 $850 $850 Patricia Nolan 05/01/22 $850 05/05/22 $850 05/11/22 recvd 05/13/22 (signed for Nguyen office personel) 38 Item 2. Par #Property Address & PID Type of Acq.Early Notice letter Field Title Report Acq. Agent Appraiser "as of" Date Amount Appraisal Amount Appr Reviewed by Date Amount City Auth. to present offer Amount Offer Letter Date Amount Land owner Counter / demand Negotiated Settlement amount Signed Docs W-9 Signed Check # Amount Date 35 1625 37th Ave NE PID: 36-30-24-43-0036 TE 150 03/15/22 Recvd 03/17/22 Per title work Leah Traxler Kelly Lindstrom 04/13/22 $200 $200 Patricia Nolan 05/01/22 $200 05/05/22 $200 05/11/22 returned remailed 06/10/22 39 Item 2.