HomeMy WebLinkAbout2022-4104DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
CONTRACT #2022-4104
Anoka County Contract # C0009408
2023 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on the 1st day of January 2023,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State
of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA HEIGHTS,
hereinafter referred to as the "MUNICIPALITY".
WITNESSETH:
WHEREAS, the County will receive funding from the State of Minnesota pursuant to Minn.
Stat. § 115A.557 (hereinafter "SCORE funds") during 2023 which must be used to encourage and
improve recycling and a portion must be specifically directed to recycling source -separated
compostable materials; and
WHEREAS, the County will also receive funding pursuant to Minn. Stat. § 473.8441
(hereinafter "LRDG) funds") during 2023 and
WHEREAS, the County also has additional budgeted program funding available to
supplement SCORE and LRDG funds for solid waste recycling programs, so that the available
amount for the Residential Recycling Program is $1,600,885.00.
WHEREAS, the County Solid Waste Management Master Plan 2018 (Master Plan 2018)
and MPCA Metropolitan Solid Waste Management Policy Plan 2016-2036 state that MSW
generated in the County that is not reused, recycled or composted, will be processed to the extent
that processing capacity is available; and
WHEREAS, the Master Plan 2018 was developed with the participation of a representative
from the Municipality staff, and the Municipality is required to develop and implement programs,
practices, or methods designed to meet waste abatement goals by Minn. Stat. § 115A.551, Subd
2a. (b).
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by Anoka County by providing said SCORE, LRDG, and County budgeted program
funds to cities and townships in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained in
this Agreement, , the parties mutually agree to the following terms and conditions:
1. PURPOSE AND CONTRACT DOCUMENTS. The purpose of this Agreement is to
provide for cooperation between the County and the Municipality to implement solid waste
recycling programs in the Municipality which will help the County and member
municipalities meet the goals set in the current Anoka County Solid Waste Management
Master Plan. The County and the Municipality agree that the information provided in the
recitals above is to be incorporated into the purpose of this agreement.
The Contract Documents include: the Anoka County Municipal Waste Abatement
Grant Funding Application submitted by the Municipality for the current contract year,
DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
and the Grant Funding Award issued by Anoka County for the current contract year.
These documents are incorporated into this agreement by reference and are components
of the entire contract package. The order of precedence of these documents in the event
of inconsistency or ambiguity shall be resolved in the following order: 1) this Agreement
for Residential Recycling Program; 2) Grant Funding Award; and 3) Anoka County
Municipal Waste Abatement Grant Funding Application.
2. TERM. The term of this Agreement is from January 1, 2023 through December 31, 2023
unless earlier terminated as provided herein.
3. DEFINITIONS. Defined terms contained in this Agreement and all the attachments are
found in Minn. Stat. §§ 115A.03; 115A.471; and 115A.552. The use of capitalization for
defined terms has no special effect. Additionally:
a. "Full -Service Recycling Drop-off Center" means centralized permanent drop-off
center that is open at least two times a week and accepts at least four types of
materials beyond traditional curbside recyclables, i.e.: mattresses, appliances, scrap
metal, furniture, source -separated compostable materials, electronics, etc.
b. "Multi -family dwellings" means households within apartment complexes,
condominiums, townhomes, mobile homes, and senior housing complexes.
c. "Quasi -municipal event" means community festivals which appear to the public to be
supported and run by the Municipality but in fact are sponsored or co -sponsored by
an independent non-profit 501 c (3) organization, for example: the Anoka Halloween
Parade.
4. ELIGIBILITY FOR FUNDS. Per Minn. Stat. § 115A.557, Subd. 1, funding eligibility is
based primarily on population, with a minimum funding floor. For 2023, the County has
determined that funding will be determined by the Grant funding application. The
Municipality is entitled to receive reimbursement for eligible expenses, less revenues or
other reimbursement received, for eligible activities up to the project maximum, which shall
not exceed $106,439.00.
The County reserves the right to reduce the funding provided in the event the Municipality
does not complete the additional Grant Projects referenced in the Anoka County Municipal
Waste Abatement Grant Funding Application.
The County also reserves the ability to assess the programs and reallocate unused
SCORE and/or, LRDG funds mid -year if any participating municipality demonstrates
the need for the funding and funds are available. The Municipality shall be provided
documentation of the funding award determination and rationale as indicated by the 2023
Grant Funding Award.
5, PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 2,270 tons
of recyclable materials as established by the County. The Municipality shall ensure that
the recyclable materials collected are delivered to processors or end markets for recycling.
a. The Municipal recycling program shall include the following components:
DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
Each household (including both single and Multi -family dwellings) in the
Municipality shall have the Opportunity to Recycle at least four broad types of
materials, including but not limited to, paper (including cardboard/paperboard
cartons), glass, plastic and metal.
ii. The recycling (including any organics) program shall be operated in compliance
with all applicable federal, state, and local laws, ordinances, rules and regulations.
iii. The Municipality shall implement a public information program that contains at
least the following components:
(1) One promotional mailing to each household focused exclusively on the
Municipality's recycling and source -separated compostable materials
program;
(2) One promotional advertisement detailing recycling and organics opportunities
available for residents included in the Municipality's newsletter or local
newspaper; and
(3) Two community outreach activities at Municipal or Quasi -municipal events to
inform residents about recycling and source -separated compostable materials
opportunities.
iv. The public information components listed above shall focus on all recyclable
materials and the various opportunities to recycle and compost source -separated
compostable materials within the Municipality. The Municipality shall incorporate
County/regional/State campaigns and images and use the toolkits provided by the
County when preparing promotional materials. The Municipality, on an ongoing
basis, shall identify new residents and provide detailed information on the recycling
opportunities available to these new residents. The County shall work with the
Municipality on promotional materials to coordinate messages. The Municipality
shall provide promotional materials to the County for review prior to publication to
ensure accuracy.
v. The Municipality shall regularly attend the bi-monthly Solid Waste Abatement
Advisory Team (SWAAT) meetings per year.
vi. The Municipality shall offer a minimum of one spring and/or fall recycling drop-off
event(s) where items not normally accepted at the curb are collected for recycling.
If the Municipality is hosting a monthly drop-off as described below, the spring/fall
recycling drop-off events may be included within that program.
b. The Municipality is encouraged to expand its recycling program to include one or
more of the following components in order to receive additional funding.
Organize monthly/quarterly recycling drop-off events which can be held in
conjunction with a neighboring municipality(ies) on a cooperative basis for the
citizens of both/all municipalities.
ii. Provide a community event recycling program, which at a minimum would consist
of providing recycling opportunities at all Municipal sponsored or Quasi -municipal
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events and festivals as required by Minn. Stat. § 115A.151. The feasibility of
adding organics collection at the event will be explored, and if feasible,
implemented as an enhancement to the waste abatement program.
iii. Provide the opportunity for citizens to engage in recycling activities at Municipal
and Quasi -municipal facilities as required by Minn. Stat. § 115A.151 such as
athletic fields and public centers.
iv. Organize and manage a Full -Service Recycling Drop-off Center.
v. Develop enhanced recycling promotion and assistance for Multi -family dwellings.
vi. Develop additional opportunities for source -separated compostable materials
collection.
vii. Develop and implement additional opportunities to recycle bulky and problem
materials (e.g., appliances, batteries, carpet pad, electronics, fluorescent lamps,
mattresses, oil, scrap metal, etc.) from residents on an on -going basis either
curbside or at a drop-off.
C. If the Municipality's recycling program did not achieve the Municipality's recycling
goals as established by the County for the prior calendar year, the Municipality
shall work with the County to prepare a plan to achieve the recycling goals set forth
in this Agreement.
d. The Municipality's recycling program shall be limited to residential programming
for funding reimbursements under this Agreement. The County will not reimburse
business recycling programming or household hazardous waste programming by
the Municipality. Any inquiries or requests regarding these topics should be sent
to the County for response.
e. In addition to the above requirements designed to increase residential recycling
opportunities, the Municipality shall provide recycling opportunities in all municipal
buildings including but not limited to, city offices, public meeting rooms and parks,
as required by Minn. Stat. § 115A.151. If items collected through the Municipal
recycling program prove to be contaminated or not recyclable, those items shall
be treated as public entity waste and shall be processed at a resource recovery
facility unless the waste has been certified as unprocessible. Minn. Stat. §§
115A.46, 115A.471 and 473.848. See page 44, 47-48, 51, and p. 67 of the 2018
Anoka County Solid Waste Management Master Plan regarding the requirements
for Public Entity Waste.
If the Municipality requests reimbursement for park/public entity
recycling/organics/trash waste systems/containers, the Municipality needs to work
with the County before an order is placed to make sure the containers are
consistent with the requirements set forth by the County for colors e.g. (blue for
recycling, green for organics and gray or black for trash), openings and labels.
g. Pursuant to Minn. Stat. §§ 115A. 46, 115A.471 and 473.848, all waste generated
by municipal government activities (including city/town halls, public works and
public safety buildings, parks, and libraries, and for municipalities that arrange for
DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
waste services on behalf of their residents (organized collection)) shall be
delivered to a waste processing plant for disposal as long as capacity is available.
Failure to comply with this provision shall constitute a breach of this Agreement
resulting in the loss of all Grant Funding unless, pursuant to statute, the
Municipality has conferred with the County and developed a plan to comply within
a reasonable period of time.
6. REPORTING. The Municipality shall submit the following reports semi-annually to the
County no later than the third Friday in July 2023, and the second Friday in January 2024.
a. An accounting of the amount of waste which has been recycled as a result of the
Municipality's activities and the efforts of other community programs, redemption
centers and drop-off centers. For recycling programs, the Municipality shall certify
the number of tons of each recyclable material which has been collected and the
number of tons of each recyclable material which has been marketed. For
recycling programs run by other persons or entities, the Municipality shall also
provide documentation on forms provided by the County showing the tons of
materials that were recycled by the Municipality's residents through these other
programs. The Municipality shall keep detailed records documenting the
disposition of all recyclable materials collected pursuant to this Agreement. The
Municipality shall also report the number of cubic yards or tons of yard waste and
source -separated compostable materials collected for composting, chipping, or
land spreading, together with a description of the methodology used for
calculations. Any other material removed from the waste stream by the
Municipality, i.e., tires and used oil, shall also be reported separately.
b. Information regarding any revenue received from sources other than the County
for the Municipality's recycling programs, i.e., revenue taken in from the sale of
recyclables and fees collected from residents, shall be reported.
C. Copies of all promotional materials that have been prepared by the Municipality
during the term of this Agreement to promote its recycling and organics collection
programs.
d. The Municipality agrees to support County efforts in obtaining hauler reports by
ensuring compliance through ordinance, contract or license requirements and the
ability to exercise punitive actions, if needed.
e. The Municipality agrees to furnish the County with additional reports in form and
at frequencies requested by the County for financial evaluation, program
management purposes, and reporting to the State of Minnesota.
7. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices
semi-annually to the County for abatement activities no later than the third Friday in July
2023 and the second Friday in January 2024. The invoices shall be paid in accordance
with standard County procedures, subject to the approval of the Anoka County Board of
Commissioners.
8. PUBLICATIONS. The Municipality shall acknowledge the financial assistance of Anoka
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
the Anoka County Board of Commissioners and State SCORE (Select Committee On
Recycling and the Environment) funds." The Municipality shall provide copies of all
promotional materials funded by this grant.
The County shall provide all printed public information pieces about County programs. A
Municipality shall not modify County publications related to business recycling, household
hazardous waste management or the County compost sites.
Information about the County's business recycling program, household hazardous waste
management program or County compost sites that a Municipality plans to publish in a
Municipal communication, printed or electronic, shall be provided to the County for review
and approved by the County prior to publication to ensure accuracy and consistency.
9. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality
harmless from all claims, demands, and causes of action of any kind or character,
including the cost of defense thereof, resulting from the acts or omissions of its public
officials, officers, agents, employees, and contractors relating to activities performed by
the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers, agents,
employees, and contractors relating to activities performed by the Municipality under this
Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term of
this Agreement.
10. GENERAL PROVISIONS.
a. In performing the provisions of this Agreement, both parties agree to comply with
all applicable federal, state or local laws, ordinances, rules, regulations or
standards established by any agency or special governmental unit which are now
or hereafter promulgated insofar as they relate to performance of the provisions of
this Agreement. In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota for the use of SCORE funds provided to
the Municipality by the County under this Agreement. The Municipality shall also
comply with all relevant portions of the current Anoka County Solid Waste
Management Master Plan and shall participate in the preparation of the successor
Master Plans.
b. If the Municipality utilizes the services of a subcontractor for purposes of meeting
requirements herein, the Municipality shall be responsible for the performance of
all such subcontracts and shall ensure that the subcontractors perform fully the
terms of the subcontract. The agreement between the Municipality and a
subcontractor shall obligate the subcontractor to comply fully with the terms of this
Agreement.
It is understood and agreed that the entire agreement is contained herein, and that
this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
Any amendments, alterations, variations, modifications, or waivers of this
Agreement shall be valid only when they have been reduced to writing, duly signed
by the parties.
e. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held
to be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and the
Municipality, nor shall the Municipality, its employees, agents or representatives
be considered employees, agents, or representatives of the County for any
purpose.
The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of
all receipts and disbursements. Such records and accounts shall be maintained
in a form which will permit the tracing of funds and program income to final
expenditure. The Municipality shall maintain records sufficient to reflect that all
funds received under this Agreement were expended in accordance with Minn.
Stat. § 115A.557, Subd. 2, for residential solid waste recycling purposes. The
Municipality shall also maintain records of the quantities of materials recycled. All
records and accounts shall be retained as provided by law, but in no event for a
period of less than five years from the last receipt of payment from the County
pursuant to this Agreement.
h. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or other
persons or agencies authorized by the County, and the State of Minnesota,
including the Legislative Auditor or the State Auditor, access to the records of the
Municipality at reasonable hours, including all books, records, documents, and
accounting procedures and practices of the Municipality relevant to the subject
matter of the Agreement, for purposes of audit. In addition, the County shall have
access to the project site(s), if any, at reasonable hours.
11. TERMINATION. This Agreement may be terminated by mutual written agreement of the
parties or by either party, with or without cause, by giving not less than seven (7) days'
written notice, delivered by mail or in person to the other party, specifying the date of
termination. If this Agreement is terminated, assets acquired in whole or in part with funds
provided under this Agreement shall be the property of the Municipality so long as said
assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
(SIGNATURE PAGE TO FOLLOM
DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
IN WITNESS WHEREOF, the parties hereunto set their hands.
CITY OF COLUMBIA HEIGHTS
r— Do c uS ig n edn/by: !�
p'V.&JA N1eKN�C.Y JII..
By: , 1
Amm d' Var"quez Simula
Mayor
Date: 10/4/2022
By: FDocuSigned by:
156wPis
Kelli J . ourgeois
City Manager
COUNTY OF ANOKA
uSignod by:
By:rZk4
Rhona ivara'ah
County Administrator
Date: 10/6/2022
Approved as to form and legality:
By: Fhncu Signed by:
P 5 1 q I P " A PR
Kathryn . Mffim
Assistant County Attorney
Date: 10/7/2022
kmt\contracts\integrated waste contracts\SCORE grants\2023 Columbia Heights
DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
2023 Anoka County Municipal Waste Abatement Grant Funding Award Letter
The Municipality of Columbia Heights is eligible for a total of $86,439.00 for their Municipal program
abatement efforts in 2023, plus if awarded upon request up to an additional $20,000.00.
The total funding for the 2023 Residential Recycling Program is based on the budgeted amounts stated in the
Municipal Waste Abatement Grant Funding Application.
Check one below:
x (07-14-2022) The grant application was received on or before August 1, 2022.
The grant application was not received on or before August 1, 2022.
Therefore, the municipality is only eligible for the Base Funding Allocation.
The Grant Funding Award for Columbia Heights is as follows:
Amount Eligible
Amount Requested
I Amount Awarded
Base Funding Allocation
1 $ 53,885.00
$ 64,829.25
1 $ 10,740.00
Additional Funding
Amount Eligible
Amount Requested
Amount Awarded
Drop-off Grant
$
15,000.00
$
15,900.00
$
15,000.00
General Enhancement
Grant
$
8,777.00
$
9,760.00
$
8,777.00
Organics Grant
$
8,777.00
$
61,340.00
$
8,777.00
Additional Grant
$
20,000.00
$
20,000.00
$
20,000.00
Labor & Staffing
$
64,829.25
$
89,500.00
$
43,145.00
TOTAL
1
$
95,699.00
Total Funding Award (Base + Additional Funding) $ 106,439,00
To the extent that the Municipality requested funds in excess of the total eligible amount, the excess amount
in any category is denied.
Reviewed by: -I &AAO-4,1, Dated: 09-06-2022
Approved by: Alison Peterson Dated: 9/6/2022
Contract # C0009408
DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
ANOKA COUNTY MUNICIPAL WASTE ABATEMENT GRANT
FUNDING APPLICATION
Cycle: Annual lYear: 2022 (Status: Verified
MernberName: City of Columbia Heights
Applications are due August 1, 2022.
City of Columbia Heights is requesting the following fund ingfortheir2023: Anoka County
municipal waste abatement program efforts.
General Instructions
This application is provided to each municipality in Anoka County forthe purpose of applying forSelect Committee on
Recycling and the Environment (SCORE) funds to support and increase recycling activities and programs within the
municipality.
Thefunds allocated in this application are based on the numberof households in the municipality. The numberof households
is determined usingthe most current Met Council household data available. Forcalendaryear2023, 2020 Met Council has been
used to determine the numberof households forthisapplication.
There are three sections in this SCOREfu nding application:
•Base Funding
• Enhancement Funding
• Supplemental Funding
The Enhancement Funding section of the application also hasthree parts:
• Drop-off
• General Enhancement
• Organics Program Funding
Please complete each section of the grant application. A numbervalue must be entered in each field before submittingthe
application. If no funds are being requested for any given field, entera zero. If a completed funding application isn't
submitted by August 1, 2022, the municipality will not be eligible for SCORE funding.
In a separate Re-TRAC form, reimbursement requests will be submitted twice a year.
USER TIPS
To contact support from within this form: Click "Support" atthetop of the screen or"Program Support Request" in
the green baratthetop of the form.
To print this form: Clickthe "Export" button found on uppertop right corner of the form. You mustsavetheform before
you can exportit.
To see eligible expenses within each section: Click "view eligible expense" in each section.
To print a full list of the eligible expenses: Select the "click here for more details on Exporting you rSurvey responses"
option.
To save this form while working on it: Click "Save" at the bottom of the form and select "Save as Draft".
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DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
To submit this form: Click "Save" at the bottom of the form and if there are no errors, clickthe "Mark as Complete" option.
Note that once you mark the form as complete, you cannot make changes to it.
Eligible Expenses
The following items are examples of eligible expenses allowed for reimbursement.
CoLlection Expenses: If residents are charged recycling fees for arrbside or recycling events, waste abatement fu nds will
reimbursethe difference between thefees collected and the cost of recycling orcompostingthe materials.
Equipment: The cost to purchase, maintain and rep airequipmentthatis used exclusively to operate the recyclingor
composting program.
Containers: The cost for recycling or organics containers.
Promotion:The entire cost of a publication if totally dedicated to waste reduction, recyclingorcompostinginforination or
percentage of the cost forthe portion of a municipal publication dedicated to waste management information.
Staff ng_Sa[ary and labor directly related to recycling program administration and implementation may be funded up to 75%
of total SCORE funding allocation. See staff ing& Iaborsection below farmore information.
Ineligible Expenses
The following general operating expenses should NOT be submitted for reimbursement.
Standard Operational IE penseslBuildi g Overhead: since most of the municipal. recycling coordinators are part-time
positions and staff serve multiple roles atthe municipality, standard operating expenses including office space rental, leasing
office equipment and general office supplies, are not eligible forreimbursement.
Project Expense Specificto transportation, energy orground water protection..
COWKtiqla g9 The costs for general waste and recycling collection atmunicipaIbuiIdin gs,trash costs when advertised as
being accepted at recycling/cleanup day, and costs associated with roadside cleanup of illegally dumped mate rialsshould not
be included in this application.
General Municipal Staff: Staff time related to standard municipal operations (city administrator, office administration,
facilities management, finance and legal staff) are note ligible for reimbursement. If municipal staff do not assist the recycling
coo rdinatordirectly on activities to help the municipality achieve its recycling goal, e.g. communications and collecting,
processing or marketing recyclable materials and organics, theirtime will not be reimbursed.
Click hereto view previous years application:
Click hereto download the full Eligible Expenses document.
2023 Total EundingAttocation
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DocuSign Envelope ID: 6991632C-DFOF-4C92-96BF-62C66AFOE99B
Your Communityhasaccesstothefollowingfundsfor2023: $
86,439.00 (An additional $20,000 in discretionary funds may
be available through the Supplemental Funding section.)
2023 BASE Funding Allocation
All municipalities are eligible forbase waste abatement grant funding. When completingthis application, base funding requests
should fall underone of the following categories:
• regular curbside collection,
• general operations of a drop-off center,
• costs for spring and fall recycling days,
• basicpromotion,
• yard waste collection and
• percentage of time the recycling coordinatorspends on waste abatement activities.
Base Funding is $10,000.00 base, plus $5.00/household (household counts are based on 2020 Met Council
estimates)
Municipality Name:
City of Columbia Heights
! �QFXIW .
#of households
Base Funding (minimum)
Base Funding Additional (based on $5/household)
Base FundingAllocation
8,777
$ i0.000A0
$ 43,885.00
$ 53,885.00
Curbside Collection
Complete ALL required fields below, if value is zero, enter "0.00".
Collection Service Provider Expenses "
$ 352,000.00
Contamination Fees
$ 0.00
Containers
$ 0.00
Curbside Collection Expense Subtotal $
352,000.00
View Eligible Expenses
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DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
Estimated Revenue
$ 352,000.00
Curbside Collection Expenses $
0.00
General Operations of a Drop -Off Center/Spring or Fall Recycling Day(s)
Complete ALL required fields below, if value is zero, enter"0.00".
Collection Service Provider Expenses * $ 1,240.00
Equipment * $ 600.00
Facility Expenses
$ 8,400.00
View Eligible Expenses
_.........................................
Please enter Labor& Staffing expenses in Labor& Staffing section below.
General Operations of a Drop-off Expense Subtotal
10,246.DD
Estimated Revenue
$ 7,700.00
General Operations of a Drop-off Expenses $
2,540.00
Promotion -- Base Funding
Complete ALL required fields below, if value is zero, enter "0.00".
Printing * $ 1,700.00
Postage ' $ 4,300.00
Advertising' $ 0.00
Volunteer Incentives
$ 0.00
Educational Entertainment
$ 0.00
View Eligible Expenses
Promotion --Base Funding Expenses $
6,000.00
Yard Waste/Tree Waste
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DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
Complete ALL required fields below, if value is zero, enter"0.00".
Collection Service Provider Expenses * 1
$ 3353760.00
Equipment* $ 0.00
View Eligible Expenses
Yard Waste/Tree Waste Expenses Subtotal $
335,760.00
Estimated Revenue
$ 335,760.00
Yard Waste/Tree Waste Expenses $
1-0.00
Problem Materials
Complete ALL required fields below, if value is zero, enter "0.00".
Collection Service Provider Expenses * $ 0.00
View Eligible Expenses
Estimated Revenue
$ 0.00
Problem Material Expenses $
0.00
Program Administration -- Base Funding
Complete ALL required fields below, if value is zero, enter "0.00".
Office supplies
$ 700.00
Training
$ 800.00
Mileage
$ 0.00
Membership Dues, Periodicals * $ 700.00
Professional Services
$ 0.00
View Eligible Expenses
Please enter Labor& Staff in g expenses in Labor& Staffing section below.
Program Administration- Base Funding Expenses $
2,200.00
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DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
Total BASE Funding requested $
10,740.00
2023 ENHANC ❑ Funding Attocation
The purpose of the Anoka County Municipal Waste Abatement grant furiding program isto increase recycling and organics
diversion and help the County achieve the State mandated goal of 75% recycling/composting by 2030. The County recognizes
that this fund ingis needed to support established infrastructure costs that exceed the Base and each communities fund ing.To
be eligible for grant funds, municipalities must apply_forthese funds. Applicants must itemize expenditures within each of the
three grant sections, Drop-off, General Enhancement and Organics Program, below and calculatethetotal grant request for each
catego ry.
Drop-off Grant
This grant is allocated to cover additional drop-off center costs or events beyond the regularly scheduled spring and fall
recycling days.
The grant for this section is $10,000.00 for municipalities with up to 4,999 households and
$15,000.00 for municipalities with household counts 5,000 and over.
Examples of materials that can be collected for reuse, recycling or composting:
Standard Reusable or Recyclable Materials ColteSte�_at Drop-off Centers or Events:
Appliances, Electronics, Automotive Products, Fluorescent Bulbs, Bicycles**, Household Batteries, Carpet Pad, Mattresses*,
Clothing**, Scrap Metal, and Confidential Papers
Additional Items:
Block n Shape Polystrene, Film Plastics, Furniture*, Small Household Goods*, Source Separated organics, and Yard Waste
* None of these materials should be advertised as being collected on a Recycling Day and then disposed of as trash
** Items that shouId be evaluated for reuse priorto recycling
D ro p-off G rantAmo u nt Available $
15,000.00
Permanent Drop-off Center Improvements
Complete ALL required fields below, if value is zero, enter "0.00".
Collection Service Provider Expenses * $ 14,100.00
New Equipment& Supplies
$ '�, 1,800.00
New Construction
$ 0.00
View Eligible Expenses
Please enter Labor&Staffing expenses in Labor& Staffing section below.
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DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
Permanent Drop-off Center Improvements Expenses $
15,900.00
Monthly or Quarterly Drop-off Events
Complete ALL required fields below, if value is zero, enter "0.00",
Collection Service Provider Expenses * $ 0.00
New Equipment& Supplies * $ 0.00
User Coupon Incentives
$ 0.00
View Eligible Expenses
Please enter Labor& Staffing expenses in Labor& Staff ingsection below.
Monthly or Quarterly D rop-off Events Expense Subtotal $
0.00
Estimated Revenue
$ 0.00
Monthly or Quarterly Drop-off Event Expenses $
0.00
Total Drop-off Grant Requested $
15,900.00
General Enhancement Grant
The grant amountavailable forthissection is calculated using$1.00/household.
General EnhancementGrantAmountAvailable $
8,777.00
Park Recycling
Complete ALL required fields below, if value is zero, enter "O.00".
Collection Service Provider Expenses'
$ 0.00
Recycling Containers * $ 0.00
Recycling Bags
$ i 0.00
View Eligible Expenses
Please enter Labor& Staffing expenses in Labor& Staffing section below.
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DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
Park Recycling Expenses $
0.00
Special Municipal Event Recycling- Please list any organics expenses in
organics section.
Complete ALL req a ired fields below, if vale a is zero, enter "0.00".
Collection Service Provider Expenses * $ 2,000.00
Supplies & Containers "
$ 0.00
View Eligible Expenses
Please enter Labor&Staffing expenses in Labor& Staffing section below.
Special Municipal Event Recycling Expenses $
2,000.00
Special Curbside Recycling Pickups
Complete ALL required fields below, if value is zero, enter "0.00".
Collection Service Provider Expenses * $ 1,760.00
Subsidyto Resident " r
$ 0.00
View Eligible Expenses
Special Curbside Recycling Expenses $
1,760.00
Multi -Family Recycling Outreach
Complete ALL required fields below, if value is zero, enter "0.00".
Supplies & Containers * $ 0.00
View Eliafible Expenses
Please enter Labor& Staffing expenses in Labor& Staffing section below.
Multi -Family Recycling Outreach Expenses $
0.00
Promotion -- Enhanced Funding
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DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
Complete ALL required fields below, ifvalue iszero, enter"0.00".
Printing
$ � 1,700.00
i
Postage * — —
$ 43300.00
Advertising
$ 0,00
Volunteer Incentives* $ 0.00
Educational Entertainment* $ 0.00
View Eligible Expenses
Promotion -- Enhanced Funding Expenses $
6,000.00
Total General Enhancement Grant Requested 5
9,760.00
grganics Program Grant
The grant amount for this section is $0.50/household if additional curbside or drop-off grant
programs are not offered to residents or $1.00/household if curbside or drop-off organics programs
are offered to residents.
Does your municipality offercurbsideordrop-off organics programsto your residents?
QQ Yes
No
Amount Available $ 8,777.00
Organics/Food Waste Program Expenses
Complete ALL required fields below, if value is zero, enter "0.00".
Collection service Provider Expenses * $ 57,840.00
Organics Equipment * $ 1,900.00
OrganicsOnly- Promotion
$ 1,600.00
View Eligible Expenses
Please enter Labor& Staffing expenses in Labor& Staffing section below.
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DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
Organics/Food Waste Program Expenses $
61,340.00
Labor & Staffing (All Programs)
Labor&Staff ing Calcu lations
Maximum Fund ingAvailable (Base plus Enhancement NOT including Supplementa
I
86,439.00
Total Funding Requested (not including Staffing)
197,740.00
Funding Remaining (Total Requested minus Max Amount available)
-11,301.00
Maximum Available for Labor and Staffing based on 75%of total SCORE funding all
$ 64,829.25
Salaryand labor expenses must be directly related to recycling program operations and administration. These expenses maybe
funded up to 75%of SCORE funding allocation (not including supplemental funding). The final %and expense amount for
salaryand laborwillbedetermined afterAnoka County approves thesu bmitted staffing and labormetric.
Upload Laborand Staffing Metric Document *
2023 Columbia Heights Staffing Metricand Drop-off Calculator.xlsx
View Eligible Expenses
Labor& Staffing expenses: * $ 43,145.00
Admin only:Salaryand labor%willbe entered byAnoka 75
County afterthe salary and labormetricdocumentis
approved.
Admin-Only-Additional Staff Funding
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DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
GRAND TOTAL LABOR & STAFFING $
43,145.00
Supplemental Funding Request
Supplemental grant funding is Currently available to help support municipal waste abatement programs and/or new program
development. Supplemental funding, however, should notbe depended on forlong-teen program sustain ability. Before
requesting sup plementalad ditionat grant program dollars, it is critical thatyourmunicipality is willing to support and sustain
the services before implementation.
Please be aware that there is a limited amount of supplemental funding available for this section. If the
County receives more funding requests than funds, the funds may be reduced or denied for a
municipalities supplemental funding request. Grants will be evaluated based on which projects best help
the County meet the State mandated goal of 75% by 2030.
The maximum supplemental grant available may be up to $20,000.00 per municipality.
Do you need additionalfundsto grow existingwaste abatement programs? .
Q Yes ' No
In the box below, please include the following information:
• Identify need forsupplementalfunding;
• Describe projectscope and design;
• Describe how the project may benefitmultiple municipalities orthe County as a whole;
• Note key stakeholders participating in project activities, including project collaborators;
• Quantify and list expected outcomes, such as, new materialsto be collected, projected amountto be collected, percentage
increase of currently collected materials if supplemental grantfu nding is approved.
Hello,the City of Columbia Heights requests supplementalfundingforthefollowing areas: 1. Expanding Recycle Drop-off
capacity by outsourcingfilm plastics and styrofoam collection and hauling.2. Additional funds for enhancement activities
such as park recycling and special curbside collections.3. Expanding organics services and additional expenses related to
th at.
SupplementalFunding-Maximum Amount 20,000.00
Available
Project Budget
List all project elements that require funding. Use the ADD button to add elementstothe chart.
PROJECT ELEMENT " EXPENSE*
Drop-off Recycle Center add itional expenses 1,000.00
General Enhancement add itiona l expenses 15,000.00
Organics additional expenses 4,000.00
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DocuSign Envelope ID: 6991632C-DFOF-4C92-96BF-62C68AFOE99B
Total Supplemental Funding Requested
$ 20,000.00
Summary of Funding Requested
Base Funding Requested
Enhancement Funding Requested
Drop-off Grant Requested $ 15,900.00
General Enhancement Grant Requested $ 9,760.00
Organics Grant Requested
$ 61,340.00
Total Enhancement Funding Requested
87,000.00
Labor & Staffing Funding Requested
Supplemental Funding Requested
Total Funding Requested
160,885.00
$ 10,740.00
15
$ =43,145-00
$ 20,000.00
Date: * 071141202.2
Name: * JESSE B DAVIES
Title: * Refuse Coordinator
Total Funding Granted
Base Funding Granted 10,740.00
Drop-off Funding Granted
$ 15,000.00
S
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DocuSign Envelope ID: 6991632C-DFOF-4C92-98BF-62C68AFOE99B
C,' MANAGE •
General Enhancement Funding Granted
$ 8,777.00
70,ga.icsGranted
$ 8,777.00
• •
Supplemental Fun dingGranted $ 20,000.00
Labor & Staffing Funding Granted
43,145.00
Total Funding Granted $ 106,439.00
'Office Use Only***
Received By: Sue Doll
D ate:
Q7/14/2022
Manager Notes for Reporters:
When $20,000Supplemental Funding is added in,thetotalamountoffunding available to Columbia Heights is
$106,439.00. Reductions had to be made in staffingcosts becausethe maximum thatcan be requested is $64,829.25
(thisis75%). Basefundingwas reduced by increasing revenue from the curbside program sothatsection zeroed out.
Reducing revenue from yard waste collection zeroed outthatsection. In addition, professional services fees ($5,100)
was removed from basefunding and $21,684.25 was removed from staffingto notexceed funding available.
Created: Jun 24, 2022 at 02:15 PM CDT
1 Robin Wodziak Robin.Wodziak@co.anoka.mn.us
Last Updated: Aug 16, 2022 at 03:43 PM CDT
ISue Doll Sue.Doll@co.anoka.mn.us
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