HomeMy WebLinkAbout2022-4103CONTRACT #2022-4103
City of Columbia Heights Solid Waste Problem Materials Services (i.e. Bulk or
Junk) Contract
Table of Contents:
1. OVERVIEW:
2. DEFINITIONS:
3. GENERAL REQUIREMENTS:
4. OTHER REQUIREMENTS:
S. FAILURE TO PERFORM/TERMINATION INFORMATION:
6. LEGAL AND INSURANCE REQUIREMENTS:
7. PRICE SHEET:
1. OVERVIEW: This Agreement is by and between the City of Columbia Heights, Minnesota (the "City)
and Shoreview Hunks LLC("Contractor"). The length of this contract shall begin October 15th and
expire on February 28, 2027. As authorized by CITY OF COLUMBIA HEIGHTS, MINNESOTA CODE OF
ORDINANCES CHAPTER 4: MUNICIPAL SERVICES, ARTICLE VII: GARBAGE AND RECYCLING SERVICES
and further detailed in the SOLID WASTE OPERATING POLICY.
2. DEFINITIONS:
Refer to: SWOP (Solid Waste Operating Policy)
3. GENERAL REQUIREMENTS:
3.1. Primary task: Contractor will conduct curbside collection, hauling, and processing of residential
bulk and problem material items such as appliances, electronics, mattresses/bedsprings, other
household goods (i.e. clothing, dishes, toys, etc.), carpet, furniture, DIY demo materials, and
miscellaneous "junk". Residents will be instructed to leave bulky items out where it is easily
accessible for collection.
3.2. Other work: The city may request pickups at city properties or other locations as it deems
necessary and will pay contractor for completed orders.
3.3. Disposal: Contractor shall process bulk items through a reuse or recycling system before
disposing the materials in the trash stream. The City must approve of facilities the contractor
uses to dispose, reuse, or recycle bulk and can direct the contractor to use city preferred
facilities. Contractor can request to negotiate new prices due to city directions for disposal if
costs increase from the contractor's original plan.
3.4. Scheduling: Contractor shall coordinate with properties to finalize service orders and schedule
collection. Orders must be completed within 4 working days of request.
3.5. Billing: Contractor shall bill the properties directly.
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3.5.1.The City will subsidize the cost of bulk recycling services and pay the contractor for reuse
and/or recycling of material. The contractor shall reflect the subsidy on the residential
service bills. The City will notify contractor of the items and amounts of subsidy for each
item and/or property and any changes to the funding scheme.
3.5.2.The City and its' residential properties will only pay the service/disposal charges (as noted
on price sheet) plus any applicable taxes, but will not pay any other fees or charges.
Contractor is responsible for ensuring only Columbia Heights residential properties are
serviced under this contract.
3.5.3.Annual increases will be negotiated and finalized before the final quarter of the contract
anniversary. If parties cannot come to a pricing agreement the contract can be cancelled
by either party, but city must be notified before the end of the 9th month of the annual
renewal i.e., on or before the 14th of JUly.
4. OTHER REQUIREMENTS:
4.1.1. Customer Service: Contractor will provide multiple means for the public to contact
customer service. Hauler will notify properties if unable to provide service on scheduled
day. Contractor will also notify the city if unable to complete an order within 4 days or of
any mass delays.
4.1.2. Records: Contractor will maintain service records on each property. Photos of the
material collected will be kept for the record for 12 months as well as a final photo of site
when finished. Haulers will provide monthly tonnage and customer service reports, plus
any other reports or information as requested by the City.
4.1.3.Audits. The City will conduct audits of service/billing records regularly. The City may also
schedule a disposal audit, if it deems necessary, to track all materials and disposal
location/processes etc. the contractor will pay for the audit if issues are noted.
4.1.4.Subcontracting is generally not allowed and it must be approved by the City.
5. FAILURE TO PERFORM/TERMINATION INFORMATION:
5.1. Liquidated Damages: A "liquidated damage" (financial penalty) process is included for poor
performance issues that may arise and be assessed to the contractor.
5.1.1.Failure to respond to legitimate service complaints, or city requests for information
required to be provided under this agreement within 2 business days in a reasonable and
professional manner - fifty dollars ($50) per incident.
5.1.2.Failure to collect services within 4 business days (without warning to city), one hundred
and fifty dollars ($150) per incident. If City is notified a 24 hour grace period is granted
before taking effect.
5.1.3.Repeating service complaint issues that the City has informed Contractor of in writing:
$75/incident.
5.1.4.Failure to clean up spills during Collection operations - three hundred fifty dollars ($3501
per incident.
5.2. Failure to Perform. In the event Contractor fails to collect the MSW, Recyclables, Problem
Materials, as required by this Agreement, the City may, at its option, hire such labor and
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equipment as may be necessary to collect and dispose of such MSW, Recyclables, and/or
Problem Materials after Contractor is given three (3) business days to remedy the situation. In
the event remedy does not occur, Contractor shall not be paid for collection that did not occur
and shall reimburse the City for all reasonable Collection expenses the City incurs above and
beyond the amounts the City is obligated to pay for such Collection under this Agreement. The
City, at its sole discretion, may invoice Contractor for such reimbursable costs or may utilize
the Performance Bond for such expenses.
5.3. Termination. The City may terminate this Agreement if Contractor violates the terms of this
Agreement if such violation has not been cured after thirty (30) days written notice has been
provided. In the event remedy does not occur, the City may invoice the contractor for all
reasonable Collection expenses the City incurs above and beyond the amounts the City is
obligated to pay for such Collection under this Agreement or, the City may, utilize the
Performance Bond for such expenses until a new contract is executed by the City, or for a time
period negotiated between the City and Contractor, but no longer than four months. The City
may also terminate this Agreement immediately if Contractor fails to maintain County permits
required to collect and transport MSW and/or Recyclables.
6. LEGAL AND INSURANCE REQUIREMENTS:
6.1. Binding Effect. The terms, covenants, and conditions of this Agreement shall apply to, and shall
bind and inure to the benefit of the parties, their successors, and assigns.
6.2. Waste Handling Responsibilities: Upon collection of the refuse by the Contractor, the solid
waste becomes the property and responsibility of the Contractor. Operations must comply
with MN Statutes concerning solid waste handling regulations, plus the Anoka County Solid
Waste Management Plan, and be acceptable to the City. Proposers must be licensed by Anoka
County and the State of MN before award of contract.
6.3. Insurance: Contractor's insurance must indemnify the City from accidents or problems caused
by contractor operations.
6.4. Bond: Contractor must file a performance bond with the City prior to contract award.
6.5. Data Practices. Contractor agrees to comply with the Minnesota Government Data Practices
Act and all other applicable state and federal laws relating to data privacy or confidentiality.
Contractor must immediately report to the City any requests from third parties for information
relating to this Agreement. Contractor agrees to hold the City, its officers, and employees
harmless from any claims resulting from Contractor's unlawful disclosure or use of data
protected under state and federal laws.
7. PRICE SHEET: See attached.
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8. Authorized Signatories: Owner and Contractor hereby agree to the Terms stipulated in this
contract.
Owner:
Citv of Columbia Heights, Minnesota
By:
(Celli B u eois, City Manager
4
l
By: ,
Amada arquez Simula, Mayor
Attest:_
a
Title:
Contractor:
4ZI-Ir1RF\/IF\A/ HI INKC I I r
By:
{individuol's si oture)
Date: September 21, 2022
(date signed)
Name: Ryan Spille
Title: Owner
(If CONTRACTOR is a corporation, a partnership, or a joint
venture, attach evidence of authority to sign.)
Attest:
Title:
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(individual's signature)
(typed or printed)
Prices listed are in effect for the first 12 months of this contract.
SERVICE
UNIT OF CHARGE
2022-2023 PRICE
Flat service charge i.e. overhead
per property order
$65
Appliances with regulated fluids
Per item
$10
Large appliances i.e. two -person lift
Per item
$15
Small appliances
Per item
$5
Electronics with CRT
Per item
$25
Non -CRT electronics
Per item
$20
Mattress/bedspring recycling
Per item
$40
Mattress/bedspring trash if not recyclable
Per item
$40
HH goods/fabrics donations or recycling
Per bag/box
$5
Scrap metal i.e. yard equipment
Per item
$10
Bulk Plastic i.e. outdoor furniture/playground
Per item
$25
Large roll carpet i.e. two -person lift
Per roll
$20
Carpet/rugs small rolls
Per roll
$10
Large furniture i.e. typically a two -person lift
Per item
$50
Small furniture
Per item
$15
DIY demo items for reuse
Per item
$8
DIY demo material for recycling
Per cubic yard
$8
Rubbish for trash disposal/OTHER
Per cubic yard
$5
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