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HomeMy WebLinkAbout03-07-22 City Council Work Session PacketMayor Amáda Márquez Simula Councilmembers John Murzyn, Jr. Connie Buesgens Nick Novitsky Kt Jacobs City Manager Kelli Bourgeois CITY COUNCIL WORK SESSION Public Safety Bldg—Training Room, 825 41st Ave NE Monday, March 07, 2022 7:00 PM (or Immediately Following EDA Meeting) AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, by calling 1-312-626-6799 and entering meeting ID 824 1527 2992 or by Zoom at https://us02web.zoom.us/j/82415272992. For questions please call the Administration Department at 763-706-3610. CALL TO ORDER/ROLL CALL WORK SESSION ITEMS 1.Fiber Connection Project. 2.Targeted Picketing Ordinance. 3.Public Safety Fencing Update. 4.Rental Licensing and Time of Sale. 5.Community Survey Status Update. 6.Legislative Redistricting Information: Updates to Precinct 2 and 7. 7.Confirmed Date for 2022 Local Board of Appeal & Equalization Meeting: April 11, 2022. 8.Confirm Dates for Board and Commission Interviews. ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 1 CITY COUNCIL WORK SESSION AGENDA SECTION WORK SESSION ITEMS MEETING DATE MARCH 7, 2022 ITEM: Fiber Connection Project. DEPARTMENT: Administration/IT/Public Works BY/DATE: Kelli Bourgeois, March 3, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: As part of the City Hall project, the City must install fiber to our new city hall facility, which has no connection currently, and also connect our Library, Murzyn Hall, public works, and possibly liquor operations to improve speed, reduce down time, and provide system redundancy. In addition to the fiber installation, there will be a large amount of new hardware required to be installed to use the new fiber. Jesse Hauf, IT Director, will be at the meeting to discuss the project components in detail. Timing of the city hall portion of the project is critical and we will be requesting City Council action in awarding a contract to Arvig Communications at either the March 14th or 28th meeting. Jesse will provide a cost breakdown and quote information at Monday’s meeting. Their construction schedule is booking 6 months out so a March contract will allow for a September inst all which would keep us on track for an October move in timeline. Anoka County has a grant program for local cities using their ARPA allocation to help fund broadband projects. We are hoping to receive a grant of $150,000 (or more if additional funds are provided) to help fund the fiber installation and equipment for at least the city hall connection portion of the project. Liam Genter, Cit y Forester/Natural Resource Specialist, is providing his expertise to draft the grant application and we hope to have that ready for submission to the County in the next few weeks. ATTACHMENT(S): 2 Item 1. CITY COUNCIL WORK SESSION AGENDA SECTION WORK SESSION ITEMS MEETING DATE MARCH 7, 2022 ITEM: Targeted Picketing Ordinance DEPARTMENT: Police BY/DATE: Lenny Austin, March 1, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: As you are aware, serving as a local official and city leader has become evermore challenging. Throughout the state and nation there has been an increase in situations where local leaders have become targets for frustration and anger and have been faced with threats to themselves and their families. According to the National League of Cities, eighty one percent of surveyed local public officials experienced harassment, threats and violence. Unfortunately the concern of safety involving local leadership does not appear to be going away anytime in the future. The practice of targeted picketing can cause emotional distress to the neighborhood and can obstruct the free use of public sidewalks and public travel. To address some of these concerns, some cities have adopted ordinances regulating targeted picketing in residential neighborhood s. I have enclosed a copy of a sample ordinance from the city of Champlin as an example of a targeted picketing ordinance. Staff would like to discuss establishment of a similar ordinance in Columbia Heights so there are regulations and protections in place now that could aid in addressing future possible instances of picketing in neighborhoods. I look forward to discussing this with you at the Council Work Session on March 7, 2022. ATTACHMENT(S): Champlin Ordinance 3 Item 2. 4 Item 2. 5 Item 2. CITY COUNCIL WORK SESSION AGENDA SECTION WORK SESSION ITEMS MEETING DATE MARCH 7, 2022 ITEM: Public Safety Fencing Update. DEPARTMENT: Police BY/DATE: Kelli Bourgeois, March 3, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _ Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Police Chief Austin will update the City Council on the permanent fencing improvements for the Public Safety facility. ATTACHMENT(S): 6 Item 3. CITY COUNCIL WORK SESSION AGENDA SECTION WORK SESSION ITEMS MEETING DATE MARCH 7, 2022 ITEM: Rental Licensing and Time of Sale. DEPARTMENT: Admin, Community Development, and Fire BY/DATE: Kelli Bourgeois, March 3, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength X Excellent Housing/Neighborhoods _Equity and Affordability _ Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Please see attached memos and information from the Community Development and Fire Departments regarding 1) regulation of overall single family rental licenses; 2) recommended changes to the City’s rental licensing program; and 3) staff overview and recommendations regarding time of sale inspections for hom e sales. Planner, Minerva Hark; Assistant Fire Chief, Dan O’Brien; and Community Development Director, Aaron Chirpich, will be at Monday’s meeting to present their respective sections of this item. 7 Item 4. CITY COUNCIL WORK SESSION AGENDA SECTION WORK SESSION ITEMS MEETING DATE MARCH 7, 2022 ITEM: REGULATION OF RENTAL DENSITY FOR SINGLE-FAMILY RENTAL DWELLINGS. DEPARTMENT: Community Development BY/DATE: Minerva Hark / 3/2/22 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength X Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population INTRODUCTION: Over the past few months, members of the City Council have expressed interest in exploring the option to regulate rental licenses for single-family homes within City limits. This stems from the concern with the amount of non-owner-occupied single-family housing in the City, which blocks the opportunity for owner- occupied homeownership. Staff has been asked to craft a policy that would regulate the number of rental licenses issued to single-family dwellings. This report will discuss the current rate of single-family rental dwellings, how a policy can be implemented to regulate single-family rental dwellings, options for temporary licenses, actions that would need to occur in order to implement and maintain this policy, and staff recommendations. BACKGROUND: According to the U.S Census Bureau, the current homeownership rate in Columbia Heights is at approximately 67%. According to a rental property list provided to the Community Development Department on February 11, 2022, the City currently has approximately 422 licensed single-family rental dwellings. This includes both detached single-family homes and attached single-family homes, such as townhomes. Staff compared this to the approximate 6,112 total single-family dwellings in the City, and calculated that roughly 7% of the current single-family housing stock is licensed as a rental property. It is estimated that the City has 705 total number of duplex/triplex/quad dwellings, which are typically rentals by nature. The City has several multi-family projects underway that would provide both affordable and market-rate rental opportunities for the community in the form of apartment units. This would bring the multifamily dwelling unit count for the City well above 2,200 units total. In exploring options to regulate the rental density of single-family rental dwellings, Staff turned to the Cities of West St. Paul and Anoka for direction. Both cities have implemented similar policies which limit rental licenses to 10% for single-family zoning. These are regulated by residential block and maps are maintained on a regular basis. At the time of policy implementation, if a block exceeds the 10% cap on single-family rentals, then the license is still valid. In the case of West Saint Paul, it is treated as a legal nonconformity. In the case of Anoka, the property would lose its license once sold. Both ordinances provide options for temporary rental licenses for unique circumstances. 8 Item 4. City of Columbia Heights - Council Letter Page 2 IMPLEMENTATION: In order to thoroughly implement a similar policy, Staff has identified the following action items:  Collaborate with Fire and Legal to amend City Code Chapter 5A, Article IV.  Work closely with Building Division, GIS personnel, and Anoka County to get a thorough count of lots per City block and permitted single-family dwellings in the R-1, R-2A, R-3, and R-4 Zoning Districts.  Create a Rental Density Map for Single-Family Lots per City Block that is maintained and updated constantly.  Notify all current single-family rental license holders of ordinance update and what they’re subject to moving forward.  Create a dedicated City website that provides information of the ordinance change and current Rental Density Map. CONCLUSION/RECOMMENDATION: Staff finds that, with the necessary time and resources, implementing a policy that regulates the number of single-family rental properties is feasible, and would pose as the first step in promoting home ownership opportunities and owner-occupied single-family homes in the City. Staff recommends that the City Council direct Staff to take the next steps in drafting an ordinance for the regulation of rental density for single -family rental dwellings. ATTACHMENT(S):  Plot Map of Single-Family Rental Dwellings  Heat Map of Single-Family Rental Dwellings  West Saint Paul Ordinance  West Saint Paul Rental Density Map by Single-Family Zoning  Anoka Ordinance  Anoka Rental Density Map for Single-Family Lots per City Block 9 Item 4. Single-Family Rental Dwellings Date Created: February 28, 2022 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data.10 Item 4. Single-Family Rental Dwellings Date Created: February 28, 2022 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data.11 Item 4. WEST SAINT PAUL, MINNESOTA § 150.037 LICENSE REQUIRED. (L) Rental density for single-family rental dwellings. (1) In an R-1 Zoning District, no more than 10% of the single-family lots on any block shall be eligible to obtain a rental license, unless a temporary license is granted by the City Council as provided herein. Table 1 indicates how many single-family lots per block are able to be licensed as a rental property based on the number of lots that exist in a block. Table 1 Lots/Block Rental Units Allowed 1-14 1 15-24 2 25-34 3 35-44 4 45-54 5 55-64 6 65-74 7 75-84 8 85-94 9 (2) The following guidelines shall apply to determine eligible blocks and lots. (a) For the purposes of this subchapter, a BLOCK shall be defined as an area of land enclosed within the perimeter of streets, watercourses, public parks, municipally owned lots and city boundaries. (b) This subchapter shall apply to legally conforming lots of record and legally nonconforming lots of record. For the purposes of this subchapter, lots of record may also be referred to as PROPERTIES, PROPERTY or LOTS. (c) If a block contains more than one type of zoning district, only R-1 Zoning District lots shall be included in the calculation of the total number of lots per block. (d) Legal nonconforming rental property shall not be included in the calculation of the total number of lots per block, but shall be allowed to continue as long as the legal nonconforming use complies with § 153.006 of the Zoning Code. (e) Commercial or industrial uses located in an R-1 Zoning District shall not be included in the calculation of the total number of lots per block. (f) Properties that are exempt pursuant to § 150.038 shall not be included in the calculation of the total number of lots per block. (3) If the number of rental properties meets or exceeds the permitted number of rental properties per defined block on the effective date of this subchapter, no additional rental licenses shall be approved for the block, unless a temporary license is granted by the City Council as provided herein. Existing rental licenses may be renewed; however, should a rental license not be renewed, or if the rental license is revoked or lapses, the rental license 12 Item 4. shall not be reinstated unless it is in conformance with this subchapter and other applicable sections of the city code. (4) If the number of rental properties meets or exceeds the permitted number of rental properties per defined block on the effective date of this chapter, a property owner may request a temporary license to allow an additional rental property for that block. The property owner must hire a licensed professional property management company to manage the property. The Council may grant or deny a temporary license in its sole discretion. Persons requesting a temporary license must make an annual application to the city. No property owner shall hold a temporary license for the same property for more than two consecutive years. 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143 151 150 158 1111 460 365 1365 452 116 1223 1224 1277 1265 124 293 448 437 438 285 436 409 425 434 353 310 286 26 865 1255 311 366 157 128 163 156 157 1115 277 177 354 185 171 170 360 163 164 184 178 1062 159 165 434-436 158 284 152 244 411 431 425 451 465 417 330 1320 445 439 459 359 337 471 331 351 232 365 345 305 299 418 424 344 364 336 356 350 330 13 165 1244 1009 28 125 410 1340 487 287 1322 197 191 200 230 240 239 212 218 211 190 221 229 201 1040 1373 1381 897 1389 1112 1101 261 239 247 253 968 1209 378 419 381 389 477 405 397 411 475 44 36 1062 1815 285 325 322 1064 1091 1094 1116 1108 20 253 269 131 242 32 485 1389 310 300 292 18 1112 1087 1098 1065 1042 1038 1092 1079 1093 1068 1201 1185 1210 1203 1196 1330 320 167 366 1462 1883 1464 1456 40 44 46 42 48 50 1273 1224 1250 212 11 1232 265 357 1045 1111 310 350 404 186 202 170 178 194 1059 1456 1450 1440 1463 327 1445 372 382 348 342 334 328 380 327 285 209 275 1019 279 151 1280 859 926 1486 419 855 285 30 28 435-437 421-423 1455 364 319 325 331 971 1429 920 293 1313 1916 173 38 237 267 385 318 324 299 330 310 250 457 407 301 63 404 969 1337 1 125 121 1074 123 140 1439 1513 457 194 963 969 945 973 60 912 19 61 59 31 29 27 25 897 1094 903 202 957 951 188 175 851 1242 383 22 985 176 430 422 865 187 1382 334 181 185 373 21 1455 1365 342 856 375 5 2 1126 372 200 371 308 1273 1271 1290 1279 1300 1264 151 1206 1869 123 203 1023 183 1283 288 302 296 395 1371 20 1568 970 780 365 311 1012 1074 411 1898 328 322 240 998 1510 1236 1928 940 281 1015 1491 210 941 300 427 157 885 880 299 1250 1266 371 1962 294 903 367 366 1268 314 318 374 324 328 332 879 291 1069 1119 1164 1145 1225 1246 381 69 1952 1134 1156 1092 295 293 336 322 1318 298 1944 1098 424 1078 937 1084 1117 232 839 1883 1213 1576 1282 1936 1248 1247 194 1095 61 417-419 292 177 1249 886 1010 1529 170 1674 97 278 165 913 231 223 949 952 215 209 203 18 385 195 1523 1380 954 70 331 325 317 311 331 317 325 169 324 131 332 318 294 267 393 1319 68 453 108 1025 1456 953 969 114 66 1264 191 1484 361 1436 60 167 75-77 1521 1343 1471 490 1886 145 1545 32 190 2 4 1195 951 1270 413-417 240 1365 235 1310 9 1109 1411 968 1244 1245 1281 153 284 58 159 182 906 1468 1280 241 1100 1468 979 1370 245 900 83-85 93-95 1244 849 1469 981 1288 1246 1148 1294 390 23 145 1898 1286 190 941 280 194 148 34 277 440 472 448 456 948 1400 1890 1920 909 394 982 947 1468 106 916 311 1027 1269 152 366 413 960 76-78 270 92-94 84-86 361 464 915 472 1900 451 482 458 467 461 460 459 140 1163 1232 1181 966 976 393 908 914 431 423 67 911 250 183 905 293 915 914 918 964 904 190 1063 191 416 408 417 278 402 1871 1879 224 1889 1895 207 218 867 304 1115 468 960 1308 976 968 965 972 975 975 1182 967 1314 186 153 180 174 285 410 416 1364 222 426 1142 432 1691 432 1285 440 361 1399 251 446 891 452 1395 460 1290 1251 466 1308 1318 472 884 38 1083 882 38 1165 974 1886 1296 1409 52 404 1075 144 401-03 291 391 162 1390 380 904 154 1051 476 1555 1885 1895 378 912 1250 1472 132 1036 1507 1280 270 1405 1664 1894 3 1153 259 979 57-59 339 1688 1272 292 1891 5 1 897 386 339 1385 251 923 1136 262 1863 324 53 1894 1056 232 185 403 10 431- 433 12 224 351 1414 358 274 1093 928 1300 277 1413 228 394 1266-1268 1398 166 187 210 1272 1058 1051 1263 297 426 417 1294 432 892 330 350 1904 305 146 149 1862 1071 166 402 158 1902 291 951 298 897 8 1037 1304 398 388 414 380 406 372 234 9 1903 396 267 1146 1865 1280 1023 404 1585 457 453 849 271 1378 334 338 184 410 1902 881 1164 92 301 301 370 319 385 1089 360 1061 459 1041 376 1156 1254 1914 187 452 451 454 173 1974 1845 1500 305 932 451 1903 459 1421 1494 1702 401 1680 991 1765 821 469 14 972 1092 1394 187 1335 963 199 264 271 310 110 100 314 374 1355 365 1094 54 1098 1154 1329 902 363 1663 150 220 363 379 1349 293 1650 1914 1645 291 65 410 472 1000 225 1276 1869 264 34 1027 1755 1775 1284 1747 1555 398 1400 239 1121 219 209 1844 416 1772 1862 6 1085 1861 229 1571 1759 1385 310 1677 1292 1638 1451 1459 1871 1750 1471 1894 190 339 218 895 953 993 970 108 1858 1399 1820 2 1565 450 1912 239 1689 443 341 339 340 1435 295 371 377 282 1061 131 1524 276 1559 1317 1516 1761 2040 200 56 1764 848 1903 1260 194 272 1258 1264 1282 1270 1248 1336 1297 412-416 1140 964 1872 1282 1885 1570 1282 1655 1897 285 310 1274 260 1746 1756 196 385 984 1893 124 312 1049 488 1196 1230 1794 130 1666 1970 1355 1678 235 482 179 180 386 385 152 159 1865 462 1699 1755 249 250 292 60 412 1817 1917 1909 65 84 64 74 92 1949 1933 928 412 460 200 1941 1415 1965 1957 1888 1877 934 925 1033 1560 41 946 1855 255 479 1461 489 77 460 275 1784 1349 175 113 1875 28 372 1389 472 490 1328- 1330 1107 4 1573 1339 87 469 465 473 481 1700 1673 1554 1047 1202 16 1885 425 1475 222 175 1286 480 1704 1694 25 1088 1686 964 1712 1026 1635 1869 1878 67 1111 59 1681 1137 492 79 353 97 236 1790 1762 1736 325 1776 1883 296 1172 384 1692 1798 1316 1031 1887 1854 450 480 423 145 912 140 122 88 1573 195 185 1210 122 1435 1185 306 1445 1600- 1610 10 1637 1580 1761 1280 1886 200 30 1670 1782 234 40 1166 2033 2017 2027 1216 1222 372 785 1530 1105 15 908 85 1445 422 432 1114 1194 54 322 320 1096 1790 466 118 79 1882 1918 477 1803 338 360 1176 433 1368 1682 1844 163 269 36 284 475 283 146 1365 294 1387 1170 24 1296 215 297 188 1285 1884 1069 1870 1399 360 1069 185 151 1500 1544 270 1673 1230 2 491 425 1425 1769 1120 1051 1077 1291 1190 958 1660 1081 4 1087 6 1401 1775 312 326 1011 347 1565 1375 1323 1936 1926 355 108 1785 1375 1770 248 448 1745 423 270 225 465 1290 99 1376 1976 1744 899 312 848 139 237 1010 1796 466 1962 2000 1443 1453 214 26 1375 1288 1472 20 1916 311 1246 1988 972 1145 1687 354 1101 1409 54 1463 966 386 11 1864 60 1960 394 1545 1317 2006 1782 1457 946 211 1386 247 484 1650 318 320 316 1908 1399 1804 322 250 1388 1375 1650 2007 1864 108 1381 153 434 1124 213 1390 236 1219- 1225 1 2030 235 311 115 914 1874 1925 1935 2015 1395 763 1890 448 460 53 1384 41-43 1948 2024 64 1332 1228 225 1166 1978 299 842 27 1915 330 1059 300 1067 1214 265 1795 312 1090 1906 188 1576 2025 390 429 303 1531 81 1444 1296 485 1381 2018 282 237 1 1590 52 55 1471 1991 15 295 118 1320 339 329 321 311 371 379 1273 205 1863 124 1545-1551 37 1092 98 1460 273 1874 992 1422 119 14 1570 1795 64 1285 1864 1360 1318 1380 363 69 1431 59 230 24 25 1093 1152 243 888 1380 1760 1845 128 329 360 105 217 1350 1740 1369 1119 290 1370 1783 1352 57 2 1420 1391 1394 1405 1409 1419 1427 1441 1447 1428 1390 2035 375 105 1987 312 1878 68 1990 1515 1462 43 62 450 1985 1137 1924 485 85 45 81 1866 1396 1450 888 1434- 1438 2044 1994 1458 1963 1200 1170 280 85 433 1370 250 1901 1749 460 411 211 131 430 129 1550 369 50 401 411 419 1631 121 25 2012 1767 35 304 1874 2047 130 89 300 1155 193 199 235 102 288 1464 1733 235 1393 424 1650 93 300 174 431 203 1973 1407 2001 445 1700 1867 209 418 1541 1275 1695 1555 1266 19 1981 1395 1900 1606- 1608 1810 437 1741 76 455 180 1140 255 1901 1532 1520 405 1630 117 233 1383 215 2033 1454 391 1684 1756 1925 1133 1540 2062 1560 196 1964 188 1603-1627 1762 1690 1657 141 443 1885 228 1551 1680 1700 1682 48 310 260 199 1411 249 1323 256 1880 178 1800 1911-1917 90 1867-1907 1740 2040 377 2055 258 1675 1960 220 44 246 1671 1706 289 85 5 11 2010 1708 290 141 1555 1554 59 202 277 45 1654 1982 272 1641 273 240 1361 217 355 230 329 1678 48 250 66 1753 1526 305 1503 1633 1493 1947 249 1976 110 111 1949 190 1406 20 1959 242 249 212 1492 205 1820 2001-2039 1508 1422 68 246 446 1575 1750 214 1710 130 1846 260B 1645 125 271 280 246 240 45 161 1867 141 232 403 201 1795 280 1875 374 177 230 1732 1611 260A 2015 231 1555 1073 1984 264 455 1066 132 419 150 234 1709 1990 1619 140 2060 194 267 403 61 280 1812 252 203 1720 200 330 315 1888 199 391 315 200 330 173 1570 181 270 310 165 150 1794 265 23 75 1588 1552 1550 255 1676 1802 1885 1560 223 265 120 222 260 1685 465 205 1770 149 153 76 60 60 274 1380 110 1400 250 1675 150 94 232 2000 1130 110 1660 1857 1762 1787 1719 337 1520 2000 245 220 131 400 1530 14 1446 1335 275 1445 1945 273 1746 105 433 100 8 1970 415 171 230 2045 22 1923 1689 1940 217 845 1644 150 1777 1575 1616 1685 1 1750 1668 121 1200 1555 239 1691 170A-170H 189 160A-160F 1974 167 1950 1800 145 1700 1645 360 1392 275 34 355 100 370 975 269 32 1556- 1564 1830 1834 1838 1842 1560 382 1555- 1567 1554- 1564 1245 1678 443 159 24 36 28 32 245 247 1339 173 1107 315 1110 238 942 930 279 257 269 277 281 1956 1773 229 1632 1636 1640 1644 1620 235 1412 1391 56-58 1201 110- 114 111- 115 222 1078 359 335 354 H WY 5 2 RUBY DR D O D D R D MENDOTA RD W VIVIAN LN KRAFT RD W FELIX ST S T A S S E N L N LOTHENBACH AVE REHNBERG PL O A K V I E W R D MAIN ZER ST DE PPE S T RUNGE LN CHRISTINE LN ALLEN AVE WENTWORTH AVE W AMELIA AVE ROELLER AVE HURLEY ST W KRAFT RD E AUDREY DR IMPERIAL DR E R I C HA R D C IR CRUSADER AVE W CRES TWAY L N SPERL ST HARMO N AVE OTTAWA AVE SEMINOLE AVE MINA ST S H E R W O O D C T MARTHALER LN CONVER ST HO LI D A Y RD MACARTHUR ST SOUTHWIND LN MEADOW LN WHITE OAKS DR STASSEN DR WESTCHESTER PL CHERO KE E AVE LANGER CIR DEER RUN TR L CHRISTENSEN AVE OHIO ST CHARLTON RDG CHARDEL CT GALVIN AVE DARLA CT SPERL ST A L L E N C T CARMEL AVE MORELAND CIR CARRIE ST MARIE AVE E CURTICE ST W MYRMAN ST WA LLNER ST WASECA ST A M E L I A C T MARYWOOD LN HEDGE ST ORME ST W S U M M I T C T O RME ST E CHARLTON ST DEWERFF ST FOX RIDGE CT E WA TERLO O ST PRESE RVE P ATH DUCK PO ND DR BELVIDERE ST W FOX RIDGE RD NATURE VIEW CT HEATHER CT V A L L E Y V IE W C T WENTWORTH AVE E ASPEN CT THOMP SO N A VE E IMPERIAL RDG OAKDALE C T R I D G E W A Y D R ALTMAN CT MANOMIN AVE BERNARD ST W WALLNER ST WESTCHESTER DR SCOTT LN MARTHALER LN KATHLE EN DR STRYKER AVE WATERLOO AVE SCHLEY AVE LIVINGSTON AVE ARION ST W HARMON AVE DELAWARE AVE ROBERT ST GALV IN AVE EMERSON AVE W ROBERT ST EMERSON AVE W CRUSADER AVE E STANLEY ST HASKELL ST E HASKELL S T W MORELAND AVE W KRUSE ST MANOMIN AVE ROBERT ST BIDWELL ST STRYKER AVE E D G E W O O D L N LOGAN AVE W ARION ST E THOMPSON AVE W WINSLOW AVE MARTHALER LN PINE RIDGE DR CAROL LN S TRY KE R AVE DUCK POND DR MINEA ST HWY 52 CHRISTENSEN AVE L ANGE R CIR HURLEY ST E SEMINOLE AVE LOGAN AVE W THOMPSON AVE W OAKDALE AVE STRYKER AVE WINONA ST W BELLOWS ST LIVINGSTON AVE CHRISTENSEN AVE BELLOWS ST GALVIN AVE ARION ST E CHRISTENSEN AVE MENDO TA RD W MACARTHUR ST O AKDALE AVE OHIO ST MARIE AVE W HUMBOLDT AVE MORELAND AVE E ALLEN AVE DELAWARE AVE ALLEN AVE MAINZER ST LOGAN AVE E D O D D R D BUTLER AVE E BIDWELL ST MACARTHUR AVE CAROL LN ARION ST W ANNAPOLIS ST E CARME L AV E W CALUMET AVE OHIO ST W E S T V I E W D R HASKELL ST E DODD RD MARIE AVE E E M E R S O N A V E E FELIX LN WINONA ST W G ORMAN AVE LIVINGSTON AVE G ALV IN AVE DAKOTA ST BIDWELL ST MANOMIN AVE BELLOWS ST K RUSE ST OAKVIEW RD SEMINOLE AVE OTTAWA AVE HUMBOLDT AVE CHARLTON AVE DELAWARE AVE S TA NLEY ST O AKDALE AVE ANNAPOLIS ST W MURIEL BLVD MORELAND AVE W THOMPSO N AVE E MARIE AVE W WENTWORTH AVE E ORME ST W BERNARD ST E CHARLTON AVE ALLEN CT KRUSE ST SMITH AVE HALL AVE LIVINGSTON AVE L IVINGSTON AVE SCHLEY AVE WINSLOW AVE ROBERT ST G ALVIN AVE FELIX ST SCHLETTY LN CHARLTON ST BUTLER AVE W GALVIN AVE C H ARL TO N AV E BELLOWS ST BERNARD ST E BUTLER AVE W WATERLOO ST TERESA DR EMERSON AVE E L IVINGSTON AVE WESTVIEW DR HUMBOLDT AVE CHRISTENSEN AVE ROBERT ST ARION ST W CARRIE ST HALL AVE BIDWELL ST HUMBOLDT AVE BETTY LN OAKDALE AVE BETTY LN ALLEN AVE RUBY DR CHARLTON AVE B E L L O W S S T SMITH AVE G ORMAN AVE O A K V I E W R D HWY 52 HEDGE ST EDITH DR OHIO ST ORME ST W LOGAN AVE E WENTWORTH AVE W L A N G E R CI R ALLEN AVE CHEROKEE AVE KOPP DR O AKDALE AVE CARRIE ST EDITH DR ROELLER AVE BUTLER AVE E MANOMIN A VE SMITH AVE ANNAPOLIS ST E S H A D Y O A K DR SHIELDS L N NATURE VIEW LN CROWLEY CIR Marthaler Park Garlough Park Sports Complex Ice Arena Harmon Park Mud Lake Park Haskell Park Southview Park Weschcke Park Orme Park Oakdale Park Swimming Pool Emer- son Park Kennedy Park Dodd Park Albert Park Thompson County Park Lilly Lake Thompson Lake Mud Lake Dodge Nature Center Southview Country Club Shop Education BuildingAviary Office Farm House Barn Aviary Education Building Dodge Nature Center School Heritage Middle School St. Croix Lutheran High School Church of St. Joseph Garlough Elementary School St. Stephens Lutheran Church Faith United Methodist Church St. Augustana Lutheran Church Riverview Baptist Church Emanuel Lutheran Church St. J ames Lutheran Church Oakdale Community Church Church of St. Michael Moreland Elementary School Church of St. Michael Elementary School Salem Lutheran Church St. George Orthodox Church Riverview Jehovah's Witnesses Heritage Middle School Athletic Field Net Ministries Dakota County Northern Service Center Cub Foods South- view Square Shop Garage Club House Lafayette Squa re Southview Acres Nursing Home Target Secure Mini-Storage Walmart City Hall City Dome Menards Wentworth Library Signal Hills Shopping Center Church of St. Joseph's Elementary School Dodd Way Shopping Center Rectory South Robert Plaza Merkos National Guard Armory S. Robert Business Association Park Lowe's Hobby Lobby 8-0 20-0 6-1 8-1 18-0 6-1 10-1 40-1 20-2 65-1 11-1 21-2 3-0 22-1 16-1 11-0 26-2 19-1 30-2 17-2 38-2 14-1 10-1 21-1 10-0 16-1 21-1 15-2 21-2 18-2 22-0 21-2 19-2 22-1 15-2 18-1 22-2 21-2 15-2 21-0 13-1 22-0 21-0 22-0 35-0 10-0 19-1 15-2 24-1 33-0 12-1 8-0 27-313-1 21-1 21-1 37-1 35-1 10-1 13-1 18-2 31-1 11-0 32-2 17-2 26-1 19-0 9-1 28-2 25-3 21-120-0 18-2 22-2 10-0 36-4 20-0 33-3 24-2 23-1 9-0 25-2 25-336-2 14-1 27-1 27-121-127-3 37-2 10-0 21-2 24-1 20-1 30-0 20-2 39-4 18-1 20-0 21-1 37-1 10-0 3-1 16-2 19-1 12-1 19-1 31-1 17-1 38-4 22-2 12-0 12-0 21-2 41-3 23-2 17-2 10-1 12-1 14-1 18-0 93-8 15-2 25-1 40-4 42-3 36-4 13-1 18-1 11-112-1 57-2 17-2 12-1 22-2 20-0 19-2 12-0 39-1 16-2 6-1 32-3 12-0 29-3 27-2 8-1 22-127-2 35-3 7-1 10-1 16-2 52-4 10-026-332-2 23-2 22-2 17-2 16-2 18-2 28-3 39-3 12-0 19-2 34-3 30-3 15-2 25-3 13-0 14-1 28-2 21-0 17-2 15-1 15-2 7-1 10-0 4-0 16-2 28-3 16-1 19-2 23-2 19-2 15-2 23-2 4-1 12-1 8-124-2 69-7 20-2 21-2 12-1 21-1 19-213-1 8-1 15-2 6-1 21-0 62-6 20-2 6-1 10-1 5-1 25-1 26-3 10-0 29-3 5-1 10-1 9-1 12-0 1-1 6-0 500 400 300 200 100 0 100 200 300 400 500 500 400 300 200 100 0 100 200 300 400 500 800 900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 800 900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 ´ Map Dated August 24, 2021. Rental Density in West St. Paul by Single-family Zoning Legend Licensed Rental Units (as of 8-23-21) Licensed Provisional License Qualifying Lots Block Boundaries Exempt Areas 0 0.125 0.25 Miles How to Read the Map Each block has a code  that indicates how many total lots are in the block and how many units are  currently available for rental. Examples: 12‐1 Indicates there are 12 lots in the block, and one unit   is available for rental 14‐0 Indicates there are 14 lots in the block, and zero units   are  available for rental Lots/Block Rental Units  Allowed Lots/Block Rental Units Allowed 1‐14 1 35‐44 4 15‐24 2 45‐54 5 25‐34 3 55‐64 6 Lots/Block Rental  Units  Allowed Lots/Block Rental Units Allowed 65‐74 7 95‐104 10 75‐84 8 105‐114 11 85‐94 9 115‐124 12 Lot/Block Table Prepared for the West St. Paul Community Development Department by the Dakota County Office of GIS This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information and data from various city, county and state offices and other sources. This document should be used for reference only. No representation is made that features presented accurately reflect true location. Neither Dakota Countynor any other entity from which data was obtained assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the Dakota County Office of GIS. 14 Item 4. Created: 2021-06-21 09:58:21 [EST] (Supp. No. 1) Page 1 of 2 ANOKA, MINNESOTA Sec. 50-52. Rental density for detached single-family rental dwellings. (a) The purpose of this section is the limitation of rental licenses issued to detached single -family residential dwelling units located on single-family lots. (b) In any R-1, R-2, R-3, R-4, MS zoning district, no more than ten percent of the single-family lots on any block shall be eligible to obtain a rental license, unless a temporary license is granted by the city council as provided herein. Table 1 indicates how many single-family lots per block are able to be licensed as a rental property based on the number of lots that exist in a block. TABLE 1 Lots/Block Rental Units Allowed 1-14 1 15-24 2 25-34 3 35-44 4 45-54 5 55-64 6 65-74 7 75-84 8 85-94 9 (c) The following guidelines shall apply to determine eligible blocks and lots: (1) For the purposes of this section, a block shall be defined as an area of land enclosed within the perimeter of streets, watercourses, public parks, municipally owned lots and city boundaries and further defined by an official map maintained by the city. (2) This section shall apply to legally conforming lots of record and legally nonconforming lots of record. For the purposes of this section, lots of record may also be referred to as properties, property or lots. (3) If a block contains more than one type of zoning district, only R-1, R-2, R-3, R-4, MS zoning district lots shall be included in the calculation of the total number of lots per block. (4) Business/commercial, institutional, industrial uses located in an R-1, R-2, R-3, R-4, MS zoning district shall not be included in the calculation of the total number of lots per block. (d) If the number of rental properties meets or exceeds the permitted number of rental properties per defined block on the effective date of the ordinance from which this section is derived, no additional rental licenses shall be approved for the block, unless a temporary license is granted by the city council as provided herein. Existing rental licenses may be renewed; however, should a rental license not be renewed, terminated due to the sale of a property by the current license holder, transfer of property ownership occurs, or if the rental license is revoked or lapses, the rental license shall not be reinstated unless it is in conformance with this section and other applicable sections of this Code. (e) If the number of rental properties meets or exceeds the permitted number of rental properties per defined block on the effective date of the ordinance from which this section is derived, a property owner may request a temporary license to allow an addition al rental property for that block. The city council may grant or deny a temporary license in its sole discretion. Circumstances justifying consideration of a temporary license may include such situations as the homeowner's deployment for military purposes or temporary 15 Item 4. Created: 2021-06-21 09:58:21 [EST] (Supp. No. 1) Page 2 of 2 relocation out of state for employment-related reasons, where the homeowner's absence from the state is expected to last for at least one year. Persons requesting a temporary license must make an annual application to the city. No property owner shall hold a temporary rental license for the same property for more than two consecutive years, and it is expected that the homeowner will reestablish residency in the property upon the termination of the temporary license. (f) For the purposes of this section, sober house licenses issued to single-family homes pursuant to section 50- 189 shall be considered rental dwelling licenses when determining the number of eligible licenses available per block as regulated by this section. If the number of licensed rental properties meets or exceeds the permitted number of rental properties per defined block, no additional sober house licenses shall be approved for the block. (Ord. No. 2018-1698, 9-17-2018; Ord. No. 2018-1702, 11-19-2018) 16 Item 4. Anoka Updated: 11/19/2021Sources: Anoka County, City of Anoka, Met Council, MNDoT Disclaimer: Map data are believed to be accurate, but accuracy is not guaranteed. Map data regularly changes and changes may not be reflected on the latest map. For the m ost up-to-date information, contact the City of Anoka, Community Development Dept. Champlin Coon Rapids Rental Density for Single-Family Lots per City BlockCity of Anoka, MN 21-1 14-0 Indicates there are 21 single-family lots in theblock, and one of those is available to be issueda rental license without exceeding 10% of the block. Indicates there are 14 single-family lots in theblock, and none of those dwellings may be issueda rental license without exceeding 10% of the block. Lots per Bloc k Ren tal Units Allowed 1-1 4 1 1 5 -24 2 2 5 -34 3 3 5 -44 4 4 5 -54 5 5 5 -64 6 6 5 -74 7 7 5 -84 8 8 5 -94 9 Lots per Bloc k I n d u s tr y A v e N W KingsLa BunkerLa ke Blvd NW MainStW Ferry P k w y Euclid Ave Cutte rsLa 12th Ave Washington St Church St 6th St Pierce St North St 7th Ave Park St Schoo lSt Service Rd State Ave E M c k i nle y Ct S a i n t F rancis Blvd NW QueensL a Lincoln St T a ylor S t Aldrich Ave Shaw Ave 6th Ave Fremont St Rice St E River Rd F orestAve BlackOaksLa 38th Ave NW Hull R d Wingfield Ave Jefferson St Madison St 9th Ave 10th Ave Colfax Ave 8th L a Oakwoo dDr Monroe St Sunny La Carl A ve Charlotte Dr Garfield St W Bailey La 40 th La Verndale Ave Franklin La Branch Ave Wea ve r B l vd Van Buren StDouglas St Adams St 11th Ave NW Coolidge S t 7th La Johnson St M-42 4th Ave 8th Ave River La Tyler St Main St Sprague Ave Reed Ave Plac e r Ave Bryant Ave K e n n e d y S t Jacob La MccannAve RiverRd USTH 10 Tow erP o n d Bl vd Thursto n A v e 5th Ave CSAH 7 Round Lake Blvd NW 3rd Ave 2nd Ave M -291 FairOakAve Main St NW C u t t e r s G r o v e A v e 38th La F e r r y S t N Q uarry A v e 14th Ave Mckinley St Levee St Cleveland St 7th Ave N BirchSt EdithC i r 9th La 16thAve Lund Blvd Yoho Dr Greenhaven Rd 15-2 35-4 21-2 13-131-2 16-0 23-211-1 27-3 22-113-1 8-1 14-0 11-124-1 28-2 9-1 3-0 1-1 1-0 38-2 14-0 6-16-1 20-2 1-112-0 49-5 4-0 12-1 12-0 14-0 4-08-0 9-0 4-015-220-0 13-0 3-1 27-119-212-1 5-0 13-12-1 21-1 5-0 8-1 13-07-0 14-0 8-0 8-1 1-1 5-1 11-1 7-0 3-0 1-1 6-1 5-1 8-0 6-1 5-0 7-1 6-0 3-0 4-0 4-0 2-15-1 5-0 6-0 4-11-1 2-0 18-1 8-013-0 16-0 10-016-2 13-0 18-0 19-0 4-1 10-0 4-1 10-0 11-0 10-0 11-1 4-0 7-0 10-0 21-228-0 40-1 15-0 13-1 14-011-0 18-2 21-2 28-1 19-0 17-0 10-0 11-1 11-06-1 7-119-2 5-07-1 13-1 14-1 6-1 19-1 14-1 33-0 25-3 14-06-1 14-031-3 11-019-1 9-0 7-0 9-1 15-0 14-0 7-0 6-1 14-0 16-2 11-0 15-0 5-1 12-1 14-0 18-117-1 15-1 10-019-212-1 15-2 9-0 14-013-1 13-1 10-1 16-2 8-0 10-1 13-1 5-0 15-1 17-21-1 9-019-0 16-213-1 10-010-110-1 17-215-1 15-1 15-13-1 7-0 11-112-0 7-1 14-115-2 13-110-0 17-2 7-11-0 34-1 28-329-32-1 17-2 42-2 15-2 15-1 34-330-0 30-3 10-1 24-0 10-126-3 42-3 12-1 18-1 18-1 15-2 17-2 19-029-3 10-1 6-124-0 22-1 25-3 24-1 31-1 24-0 14-1 32-2 56-4 25-2 27-1 34-1 25-3 40-2 21-0 23-0 14-1 39-022-2 19-2 21-2 22-121-2 15-0 29-0 17-1 20-0 42-3 20-0 6-1 23-1 25-2 27-1 8-1 25-0 24 -1 9-1 22-2 13-0 45-5 29-339-4 2-13-1 21-0 14-1 48-2 7-1 9-0 1-1 4-0 7-0 5-0 5-16-1 10-08-06-17-0 4-04-1 8-1 6-0 Legend Bloc k boundary Parcels Licensed single-family rental property Number of licenses available per block N/A 0 1 2 3 4 - 5 ±0 0.25 0.5 0.75 1Miles Labels 17 Item 4. CITY COUNCIL WORK SESSION AGENDA SECTION WORK SESSION ITEMS MEETING DATE MARCH 7, 2022 ITEM: Rental Licensing: Incentive-Based Licensing Program DEPARTMENT: Fire BY/DATE: Dan O’Brien, 3/7/2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength X Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Assistant Fire Chief Dan O’Brien will present information on an Incentive-Based Licensing Fee structure. This is a system by which the city uses criteria gathered from several sources to evaluate the condition and management of the property. Using a calculation, the properties are placed into tiers, which then determine the frequency of their inspections and their licensing fee. The system is based on the concept of rewarding well-managed and maintained properties with less frequent inspections and cheaper license fees because, overall, they consume fewer city services. In this system, a “tier 1” property generally requires little city intervention and is well maintained while a “tier 3” rental property is considered to consume excessive city services and is often poorly maintained. The city of Minneapolis uses a system like this. While complex, their system appears to be a fair and reasonably designed system. Using two calculated elements, the Property Conditions and the Property Management score, the incentive- based tier system generates a fee for each score, which is then added together to determine the licensing fee. The scores are dynamic so a rental license fee can differ from year to year based on the conditions/scores at the time of licensing. This can incentivize a property owner to improve their property’s tier to obtain a cheaper license and have fewer inspections. In addition to the tiered licensing fees, the program contains fees for:  conversion of a property to rental property, $1000  late renewal application/payment, $250 + $20/unit  change of ownership (transfer), $450  and late change of ownership application (administrative), 25% of license fee 18 Item 4. City of Columbia Heights - Council Letter Page 2 Implementation of this, or a similar, program will take several months. However, I am confident that the program could be “live” for the 2023 rental licensing cycle. This program will require:  changes to city ordinance(s)  adoption of resolution for fee schedule  changes to Fire Department records management system  changes to inspection reporting/letters/violation notices, etc.  creation of educational materials for property owners and tenants  community meetings and education with the public, landlords, and tenants  changes to the city’s website Optional: The city’s Property Maintenance Code, based on the International Property Maintenance Code, has not been comprehensively reviewed by staff since 2011. It makes sense to evaluate and change/update the ordinance/code if changes are going to be made by the Council to accommodate an incentive -based licensing program. An updated code could include tenant protections such as relocation assistance and/or screening criteria for prospective tenants. I estimate that 250-300 hours of staff time are required to implement the different aspects of the program. Additional staff time would be required if staff is directed to perform a comprehensive review and update to the ordinance. Current department staffing levels should be sufficient to accommodate the implementation and ongoing maintenance of the program. STAFF RECOMMENDATION: Adopt an incentive-based licensing program for 2023 that rewards well-managed and maintained properties with less frequent inspections and cheaper license fees. ATTACHMENT(S): 2022-03-07 Incentive-Based Rental Licensing Program.pdf 19 Item 4. INCENTIVE -BASED RENTAL LICENSING VERSION: MAR 07 2022 DRAFTED BY D O’BRIEN, ASSISTANT FIRE CHIEF 20 Item 4. Page | 2 RENTAL LICENSING OVERVIEW Incentive-based Licensing Structure FIRE DEPARTMENT/PROPERTY MAINTENANCE Create a system by which the city ranks each rental property using empirical data/criteria to place a property into tiers that determine the inspection cycle and licensing fee. Well-managed and maintained properties have cheaper license fees and are inspected less frequently. DISCUSSION INCENTIVE-BASED LICENSING STRUCTURE This is a system by which the city ranks each rental property based upon several criteria to place it in a tier. The system is based on the concept of rewarding well-managed and maintained properties with less frequent inspections and cheaper license fees because, overall, they consume fewer city services. In this system, tier 1 properties generally require very little city intervention and are well maintained while tier 3 rental properties are considered to need excessive city services and are often poorly maintained. While complex, an incentive-based program appears to be a fair and reasonable system. Using two calculated elements, the Property conditions and the Property Management score, the proposed tier system generates a fee for each score, which are then added together to determine the licensing fee. The scores are dynamic so a rental license fee can differ from year to year based on the conditions/scores at the time of licensing. This can incentivize a property owner to improve their property’s tier to obtain a cheaper license and have fewer inspections. Property Conditions Tier + Property Management Score + Fee Level Determines inspection cycle and per unit renewal fee 21 Item 4. Page | 3 Property Conditions Tier The first part in the licensing fee calculation is the Property Conditions Tier. This focuses on the violations found during inspections from the previous two years. A property with a higher property conditions tier is inspected more frequently and charged a higher fee. All properties will receive an exterior/common area inspection each year regardless of tier. Tier 1, Three-year inspection cycle. Well-maintained, and meets minimum applicable codes. A property’s tier is determined by looking back at the last two years of data. As a result, properties that have not been inspected or had any issues reported to the City in those two years are labeled as a Tier 1. Tier 2, Two-year cycle. Property is well-maintained but has a few documented issues that may have an urgent impact on renter safety and habitability. Tier 3, One-year cycle. Property may be poorly maintained. There are several documented issues, and it is likely that more than one has an urgent impact on renter health and safety. The elements used to calculate the property condition tier are in the table below. Each code section/violation is divided into one of several categories and assigned a points violation score. The violation points from each inspection within the two-year period are added up to create the overall score and used to determine the Property Conditions Tier. The current records management system used by Columbia Heights can accommodate assigning violation points to each violation in the system. Property Conditions Tier Elements Element Description Points per Violation Life Safety Violation Life-Threatening and Severe Violations Life Safety Violations indicate an urgent health or safety risk to the renter. Examples include smoke or carbon monoxide detectors, fire exits or emergency lighting. 6 Quality of Life Violations Violations of a technical nature Quality of Life Violations indicate an urgent issue with a direct impact on habitability. Examples include pests and water heater repair. 5 Additional Code Violations Administrative Violations Any other housing or fire code violations are counted here. Examples include signage, cleanliness, and doorbells. 1 Nuisance Violations Nuisance Violations include outside storage, tall grass/weeds/scrub growth, and snow/ice accumulation violation. 0.5 Notice to Condemn Notice to Condemn was given to their properties. 10 Tier 1 Tier 2 Tier 3 0-19 20-39 40+ 22 Item 4. Page | 4 Property Management Score The Property Management Score reflects how long it takes a property owner to comply with rental licensing standards. Multiple repeat inspections, late payments and citations count toward a building’s ultimate license fee. This allows the city to focus inspections on the properties needing them most. The elements used in the Property Management Score can be customized for Columbia Heights’ needs before or after the implementation of the program. For example, elements for attending, or NOT attending, landlord meetings and/or participating in a “best practices” program may be added to the calculation. As with the Property Conditions Score calculation, the records management system used by Columbia Heights can accommodate assigning points to these elements as well. Property Management Score Elements Element Description Points per Violation Inspections Additional inspections conducted following the first re- inspection of initial violations. An extension of time for a violation does not count towards this. 2 Administrative Citations A fee charged to gain compliance. 5 Delinquent License Fee Late application, fees, or unscheduled inspection for renewal rental license. 3 Assessments/ Authorizations Special assessments for unpaid citations and/or abatements. 3 Rental License Actions Actions including Operating Condition Agreements and Tenant Remedy Actions. 10 Revocations Action taken to revoke a rental license. 40 Putting it Together Adding the Property Management Score to the Property Conditions Tier determines the Licensing Fee Level. PC + PM = Fee Level 1 Fee Level 1 Fee Level 3 0-19 20-39 40+ The Fee Level is the supplemental fee added to the license bill to determine the total licensing fee. If a fee level is higher than the Property Conditions Tier, it means that unnecessary city resources were spent in making sure that the issues found were addressed and fixed. 23 Item 4. Page | 5 Properties start in Tier 1 and move up or down the tier structure with point accumulation. Once a property accumulates a level of points across a two-year rolling period, it is immediately moved into the next tier. Tiering Administrative Reviews If a property owner believes their property was scored incorrectly, they can ask for an administrative review. Administrative reviews would only be undertaken if the rental license fee is paid. To ensure all customers are treated equitably, a property’s tier would only change if the information used to score it is inaccurate. The city may elect to charge a fee for tiering administrative reviews or limit how often one may be requested as they are time consuming. Other Fees Late Fee Property Owners are required to renew their rental license annually. Prior to the expiration of their active license, the property owner is required to have their application, disclosures, supplemental information, and fees submitted to the office and have the initial renewal inspection of the property performed. If the license expires and any of these items are not completed, a late fee is charged, and the revocation process is started. The initial inspection for a new rental license is performed by the Building Official. Once the property has passed the Building Official’s inspection and the applicant is notified of the satisfactory inspection, the new license applicant has 10 days to submit their application, disclosures, supplemental information, and fees to the Fire Department inspection department or a late fee is charged. Currently, the late fee for Columbia Heights is set at $150 while the Minneapolis program has a penalty charge of 25% of the license fee. Change of Ownership Fee/Transfer Fee When a rental property changes ownership and the rental license in good standing and within the license period, the license can be transferred to a new owner meeting the requirements to hold a license for a $25.00 fee. The city of Minneapolis charges a $450.00 fee for change of ownership and requires a new compliance inspection. Administration Fee After purchasing an existing rental property, the new owner must apply for a license within 30 days of the transfer of ownership, or an administrative fee is charged. This administrative fee starts at $250.00 and increases by $20.00 for each additional unit. 24 Item 4. Page | 6 Conversion Fee When a dwelling is converted to rental property or has not had a license for the past 12 months, it must be inspected for compliance with code. The fee for this inspection is $1000.00 and is performed by the Building Official. LICENSE FEE SCHEDULE NOTE: FEES ARE FOR ILLUSTRATIVE PURPOSES AND MAY NOT REFLECT ADOPTED FEES License Fee (based on property condition tier) Supplemental Fee (based on property management fee level) 1-3 Unit Buildings 4+ Unit Buildings 1-3 Unit Buildings 4+ Unit Buildings Building Fee Fee Per Unit Building Fee Fee Per Unit Fee Level 1 $0 $0 Tier 1 $80 $30 $140 $10 Fee Level 2 $100 $155 Tier 2 $85 $60 $165 $20 Fee Level 3 $205 $410 Tier 3 $100 $160 $195 $80 FEE CALCULATION 1. Number of units: 2. Multiply number of units by per unit license fee from above table: 3. Building fee: 4. Supplemental fee, if applicable: 5. $250 administrative fee, if applicable: 6. $450 change of ownership fee, if applicable: 7. $1000 or $750 (see next page) conversion fee, if applicable: Total lines 2 through 7: 25 Item 4. Page | 7 FEE CALCULATION FAMILY EXEMPT LICENSE: SINGLE FAMILY HOME (1-unit) CURRENT LICENSE FEE: $75.00 Property Conditions Tier Property Management Score Life Safety Violation Quality of Life Violations Additional Code Violations Nuisance Violations Notice to Condemn Total A Inspections Administrative Citations Delinquent License Fee Assessments/ Authorizations Rental License Actions Revocations Total B 0 5 0 0 0 5 0 0 0 0 0 0 0 Tier 1 Tier 2 Tier 3 PC + PM 5 + 0 = 5 Fee Level 1 Fee Level 1 Fee Level 3 0-19 20-39 40+ 0-19 20-39 40+ LICENSE FEE SCHEDULE NOTE: FEES ARE FOR ILLUSTRATIVE PURPOSES AND MAY NOT REFLECT ADOPTED FEES License Fee (based on property condition tier) Supplemental Fee (based on property management fee level) 1-3 Unit Buildings 4+ Unit Buildings 1-3 Unit Buildings 4+ Unit Buildings Building Fee Fee Per Unit Building Fee Fee Per Unit Fee Level 1 $0 $0 Tier 1 $80 $30 $140 $10 Fee Level 2 $100 $155 Tier 2 $85 $60 $165 $20 Fee Level 3 $205 $410 Tier 3 $100 $160 $195 $80 COLUMBIA HEIGHTS FEE CALCULATION 1. Number of units: 1 2. Multiply number of units by per unit license fee from License Fee Schedule Table 30 * 1 (unit) 3. Building fee: 80.00 4. Supplemental fee, if applicable: 0 5. $250 administrative fee, if applicable: 0 6. $450 change of ownership fee, if applicable: 0 7. $1000 or $750 (see next page) conversion fee, if applicable: 0 Total lines 2 through 7: $110.00 26 Item 4. Page | 8 FEE CALCULATION 1-UNIT RENTAL LICENSE EXAMPLE A: SINGLE FAMILY HOME CURRENT LICENSE FEE: $300.00 Property Conditions Tier Property Management Score Life Safety Violation Quality of Life Violations Additional Code Violations Nuisance Violations Notice to Condemn Total A Inspections Administrative Citations Delinquent License Fee Assessments/ Authorizations Rental License Actions Revocations Total B 0 0 0 0 0 0 4 0 6 0 0 0 10 Tier 1 Tier 2 Tier 3 PC + PM 5 + 0 = 5 Fee Level 1 Fee Level 1 Fee Level 3 0-19 20-39 40+ 0-19 20-39 40+ LICENSE FEE SCHEDULE NOTE: FEES ARE FOR ILLUSTRATIVE PURPOSES AND MAY NOT REFLECT ADOPTED FEES License Fee (based on property condition tier) Supplemental Fee (based on property management fee level) 1-3 Unit Buildings 4+ Unit Buildings 1-3 Unit Buildings 4+ Unit Buildings Building Fee Fee Per Unit Building Fee Fee Per Unit Fee Level 1 $0 $0 Tier 1 $80 $30 $140 $10 Fee Level 2 $100 $155 Tier 2 $85 $60 $165 $20 Fee Level 3 $205 $410 Tier 3 $100 $160 $195 $80 COLUMBIA HEIGHTS FEE CALCULATION 1. Number of units: 1 2. Multiply number of units by per unit license fee from License Fee Schedule Table 30 * 1 (unit) 3. Building fee: 80.00 4. Supplemental fee, if applicable: 0 5. $250 administrative fee, if applicable: 0 6. $450 change of ownership fee, if applicable: 0 7. $1000 or $750 (see next page) conversion fee, if applicable: 0 Total lines 2 through 7: $110.00 27 Item 4. Page | 9 FEE CALCULATION 1-UNIT RENTAL LICENSE EXAMPLE B: SINGLE FAMILY HOME CURRENT LICENSE FEE: $300.00 Property Conditions Tier Property Management Score Life Safety Violation Quality of Life Violations Additional Code Violations Nuisance Violations Notice to Condemn Total A Inspections Administrative Citations Delinquent License Fee Assessments/ Authorizations Rental License Actions Revocations Total B 18 15 6 2 0 41 2 0 3 0 0 40 45 Tier 1 Tier 2 Tier 3 PC + PM 5 + 0 = 5 Fee Level 1 Fee Level 1 Fee Level 3 0-19 20-39 40+ 0-19 20-39 40+ LICENSE FEE SCHEDULE NOTE: FEES ARE FOR ILLUSTRATIVE PURPOSES AND MAY NOT REFLECT ADOPTED FEES License Fee (based on property condition tier) Supplemental Fee (based on property management fee level) 1-3 Unit Buildings 4+ Unit Buildings 1-3 Unit Buildings 4+ Unit Buildings Building Fee Fee Per Unit Building Fee Fee Per Unit Fee Level 1 $0 $0 Tier 1 $80 $30 $140 $10 Fee Level 2 $100 $155 Tier 2 $85 $60 $165 $20 Fee Level 3 $205 $410 Tier 3 $100 $160 $195 $80 COLUMBIA HEIGHTS FEE CALCULATION 1. Number of units: 1 2. Multiply number of units by per unit license fee from License Fee Schedule Table 160 * 1 (unit) 3. Building fee: 100.00 4. Supplemental fee, if applicable: 205.00 5. $250 administrative fee, if applicable: 0 6. $450 change of ownership fee, if applicable: 0 7. $1000 or $750 (see next page) conversion fee, if applicable: 0 Total lines 2 through 7: $465.00 28 Item 4. Page | 10 FEE CALCULATION 4+ UNIT RENTAL LICENSE EXAMPLE A: (7-units) CURRENT LICENSE FEE: $250 + $22/Unit = $404.00 Property Conditions Tier Property Management Score Life Safety Violation Quality of Life Violations Additional Code Violations Nuisance Violations Notice to Condemn Total A Inspections Administrative Citations Delinquent License Fee Assessments/ Authorizations Rental License Actions Revocations Total B 12 0 0 .5 0 12.5 0 5 3 0 0 0 8 Tier 1 Tier 2 Tier 3 PC + PM 5 + 0 = 5 Fee Level 1 Fee Level 1 Fee Level 3 0-19 20-39 40+ 0-19 20-39 40+ LICENSE FEE SCHEDULE NOTE: FEES ARE FOR ILLUSTRATIVE PURPOSES AND MAY NOT REFLECT ADOPTED FEES License Fee (based on property condition tier) Supplemental Fee (based on property management fee level) 1-3 Unit Buildings 4+ Unit Buildings 1-3 Unit Buildings 4+ Unit Buildings Building Fee Fee Per Unit Building Fee Fee Per Unit Fee Level 1 $0 $0 Tier 1 $80 $30 $140 $10 Fee Level 2 $100 $155 Tier 2 $85 $60 $165 $20 Fee Level 3 $205 $410 Tier 3 $100 $160 $195 $80 COLUMBIA HEIGHTS FEE CALCULATION 1. Number of units: 1 2. Multiply number of units by per unit license fee from License Fee Schedule Table 10 * 1 (unit) 3. Building fee: 140.00 4. Supplemental fee, if applicable: 0 5. $250 administrative fee, if applicable: 0 6. $450 change of ownership fee, if applicable: 0 7. $1000 or $750 (see next page) conversion fee, if applicable: 0 Total lines 2 through 7: $150.00 29 Item 4. Page | 11 FEE CALCULATION 4+ UNIT RENTAL LICENSE EXAMPLE B: (7-units) CURRENT LICENSE FEE: $250 + $22/Unit = $404.00 Property Conditions Tier Property Management Score Life Safety Violation Quality of Life Violations Additional Code Violations Nuisance Violations Notice to Condemn Total A Inspections Administrative Citations Delinquent License Fee Assessments/ Authorizations Rental License Actions Revocations Total B 12 10 5 1 0 28 2 0 3 0 0 40 45 Tier 1 Tier 2 Tier 3 PC + PM 5 + 0 = 5 Fee Level 1 Fee Level 1 Fee Level 3 0-19 20-39 40+ 0-19 20-39 40+ LICENSE FEE SCHEDULE NOTE: FEES ARE FOR ILLUSTRATIVE PURPOSES AND MAY NOT REFLECT ADOPTED FEES License Fee (based on property condition tier) Supplemental Fee (based on property management fee level) 1-3 Unit Buildings 4+ Unit Buildings 1-3 Unit Buildings 4+ Unit Buildings Building Fee Fee Per Unit Building Fee Fee Per Unit Fee Level 1 $0 $0 Tier 1 $80 $30 $140 $10 Fee Level 2 $100 $155 Tier 2 $85 $60 $165 $20 Fee Level 3 $205 $410 Tier 3 $100 $160 $195 $80 COLUMBIA HEIGHTS FEE CALCULATION 1. Number of units: 1 2. Multiply number of units by per unit license fee from License Fee Schedule Table 20 * 1 (unit) 3. Building fee: 165.00 4. Supplemental fee, if applicable: 410.00 5. $250 administrative fee, if applicable: 0 6. $450 change of ownership fee, if applicable: 0 7. $1000 or $750 (see next page) conversion fee, if applicable: 0 Total lines 2 through 7: $595.00 30 Item 4. Page | 12 FEE CALCULATIONS The city of Columbia Heights has rental properties with the number of units ranging from one to 191. The following is an example of the licensing fees for those properties at each tier and fee level. Total Fees highlighted in purple represent the closest fee to the current fee. * Corresponds to an example on the previous pages. 1 - 3 UNIT LICENSES # Units Tier Building Fee Fee Per Unit License Fee Fee Level Supplemental Fee Total Fee Current Fee 1 1** $80 $30 $110 1 $0 $110 vs. $300 2 $85 $60 $145 1 $0 $145 3 $100 $160 $260 1 $0 $260 1 $80 $30 $110 2 $155 $265 2 $85 $60 $145 2 $155 $300 3 $100 $160 $260 2 $155 $415 1 $80 $30 $110 3 $410 $520 2 $85 $60 $145 3 $410 $555 3 $100 $160 $260 3 $410 $670 2 1 $80 $30 $140 1 $0 $140 vs. $300 2 $85 $60 $205 1 $0 $205 3 $100 $160 $420 1 $0 $420 1 $80 $30 $140 2 $155 $295 2 $85 $60 $205 2 $155 $360 3 $100 $160 $420 2 $155 $575 1 $80 $30 $140 3 $410 $550 2 $85 $60 $205 3 $410 $615 3 $100 $160 $420 3 $410 $830 3 1 $80 $30 $170 1 $0 $170 vs. $300 2 $85 $60 $265 1 $0 $265 3 $100 $160 $580 1 $0 $580 1 $80 $30 $170 2 $155 $325 2 $85 $60 $265 2 $155 $420 3 $100 $160 $580 2 $155 $735 1 $80 $30 $170 3 $410 $580 2 $85 $60 $265 3 $410 $675 3 $100 $160 $580 3 $410 $990 31 Item 4. Page | 13 FEE CALCULATIONS 4+ UNIT LICENSES (4 - 7 Units) # Units Tier Building Fee Fee Per Unit License Fee Fee Level Supplemental Fee Total Fee Current Fee 4 1 $140 $10 $180 1 $0 $180 vs. $338 2 $165 $20 $245 1 $0 $245 3 $195 $80 $515 1 $0 $515 1 $140 $10 $180 2 $155 $335 2 $165 $20 $245 2 $155 $400 3 $195 $80 $515 2 $155 $670 1 $140 $10 $180 3 $410 $590 2 $165 $20 $245 3 $410 $655 3 $195 $80 $515 3 $410 $925 5 1 $140 $10 $190 1 $0 $190 vs. $360 2 $165 $20 $265 1 $0 $265 3 $195 $80 $595 1 $0 $595 1 $140 $10 $190 2 $155 $345 2 $165 $20 $265 2 $155 $420 3 $195 $80 $595 2 $155 $750 1 $140 $10 $190 3 $410 $600 2 $165 $20 $265 3 $410 $675 3 $195 $80 $595 3 $410 $1,005 6 1 $140 $10 $200 1 $0 $200 vs. $382 2 $165 $20 $285 1 $0 $285 3 $195 $80 $675 1 $0 $675 1 $140 $10 $200 2 $155 $355 2 $165 $20 $285 2 $155 $440 3 $195 $80 $675 2 $155 $830 1 $140 $10 $200 3 $410 $610 2 $165 $20 $285 3 $410 $695 3 $195 $80 $675 3 $410 $1,085 7 1* $140 $10 $210 1 $0 $210 vs. $404 2 $165 $20 $305 1 $0 $305 3 $195 $80 $755 1 $0 $755 1 $140 $10 $210 2 $155 $365 2 $165 $20 $305 2 $155 $460 3 $195 $80 $755 2 $155 $910 1 $140 $10 $210 3 $410 $620 2* $165 $20 $305 3 $410 $715 3 $195 $80 $755 3 $410 $1,165 32 Item 4. Page | 14 FEE CALCULATIONS 4+ UNIT LICENSES (8, 11, 14, & 17 Units) # Units Tier Building Fee Fee Per Unit License Fee Fee Level Supplemental Fee Total Fee Current Fee 8 1 $140 $10 $220 1 $0 $220 vs. $426 2 $165 $20 $325 1 $0 $325 3 $195 $80 $835 1 $0 $835 1 $140 $10 $220 2 $155 $375 2 $165 $20 $325 2 $155 $480 3 $195 $80 $835 2 $155 $990 1 $140 $10 $220 3 $410 $630 2 $165 $20 $325 3 $410 $735 3 $195 $80 $835 3 $410 $1,245 11 1 $140 $10 $250 1 $0 $250 vs. $492 2 $165 $20 $385 1 $0 $385 3 $195 $80 $1,075 1 $0 $1,075 1 $140 $10 $250 2 $155 $405 2 $165 $20 $385 2 $155 $540 3 $195 $80 $1,075 2 $155 $1,230 1 $140 $10 $250 3 $410 $660 2 $165 $20 $385 3 $410 $795 3 $195 $80 $1,075 3 $410 $1,485 14 1 $140 $10 $280 1 $0 $280 vs. $558 2 $165 $20 $445 1 $0 $445 3 $195 $80 $1,315 1 $0 $1,315 1 $140 $10 $280 2 $155 $435 2 $165 $20 $445 2 $155 $600 3 $195 $80 $1,315 2 $155 $1,470 1 $140 $10 $280 3 $410 $690 2 $165 $20 $445 3 $410 $855 3 $195 $80 $1,315 3 $410 $1,725 17 1 $140 $10 $310 1 $0 $310 vs. $624 2 $165 $20 $505 1 $0 $505 3 $195 $80 $1,555 1 $0 $1,555 1 $140 $10 $310 2 $155 $465 2 $165 $20 $505 2 $155 $660 3 $195 $80 $1,555 2 $155 $1,710 1 $140 $10 $310 3 $410 $720 2 $165 $20 $505 3 $410 $915 3 $195 $80 $1,555 3 $410 $1,965 33 Item 4. Page | 15 FEE CALCULATIONS 4+ UNIT LICENSES (20, 34, 60, & 74 Units) # Units Tier Building Fee Fee Per Unit License Fee Fee Level Supplemental Fee Total Fee Current Fee 20 1 $140 $10 $340 1 $0 $340 vs. $624 2 $165 $20 $565 1 $0 $565 3 $195 $80 $1,795 1 $0 $1,795 1 $140 $10 $340 2 $155 $495 2 $165 $20 $565 2 $155 $720 3 $195 $80 $1,795 2 $155 $1,950 1 $140 $10 $340 3 $410 $750 2 $165 $20 $565 3 $410 $975 3 $195 $80 $1,795 3 $410 $2,205 34 1 $140 $10 $480 1 $0 $480 vs. $690 2 $165 $20 $845 1 $0 $845 3 $195 $80 $2,915 1 $0 $2,915 1 $140 $10 $480 2 $155 $635 2 $165 $20 $845 2 $155 $1,000 3 $195 $80 $2,915 2 $155 $3,070 1 $140 $10 $480 3 $410 $890 2 $165 $20 $845 3 $410 $1,255 3 $195 $80 $2,915 3 $410 $3,325 60 1 $140 $10 $740 1 $0 $740 vs. $998 2 $165 $20 $1,365 1 $0 $1,365 3 $195 $80 $4,995 1 $0 $4,995 1 $140 $10 $740 2 $155 $895 2 $165 $20 $1,365 2 $155 $1,520 3 $195 $80 $4,995 2 $155 $5,150 1 $140 $10 $740 3 $410 $1,150 2 $165 $20 $1,365 3 $410 $1,775 3 $195 $80 $4,995 3 $410 $5,405 74 1 $140 $10 $880 1 $0 $880 vs. $1,878 2 $165 $20 $1,645 1 $0 $1,645 3 $195 $80 $6,115 1 $0 $6,115 1 $140 $10 $880 2 $155 $1,035 2 $165 $20 $1,645 2 $155 $1,800 3 $195 $80 $6,115 2 $155 $6,270 1 $140 $10 $880 3 $410 $1,290 2 $165 $20 $1,645 3 $410 $2,055 3 $195 $80 $6,115 3 $410 $6,525 34 Item 4. Page | 16 FEE CALCULATIONS 4+ UNIT LICENSES (88, 146, & 191 Units) # Units Tier Building Fee Fee Per Unit License Fee Fee Level Supplemental Fee Total Fee Current Fee 88 1 $140 $10 $1,020 1 $0 $1,020 vs. $2,186 2 $165 $20 $1,925 1 $0 $1,925 3 $195 $80 $7,235 1 $0 $7,235 1 $140 $10 $1,020 2 $155 $1,175 2 $165 $20 $1,925 2 $155 $2,080 3 $195 $80 $7,235 2 $155 $7,390 1 $140 $10 $1,020 3 $410 $1,430 2 $165 $20 $1,925 3 $410 $2,335 3 $195 $80 $7,235 3 $410 $7,645 146 1 $140 $10 $1,600 1 $0 $1,600 vs. $3,462 2 $165 $20 $3,085 1 $0 $3,085 3 $195 $80 $11,875 1 $0 $11,875 1 $140 $10 $1,600 2 $155 $1,755 2 $165 $20 $3,085 2 $155 $3,240 3 $195 $80 $11,875 2 $155 $12,030 1 $140 $10 $1,600 3 $410 $2,010 2 $165 $20 $3,085 3 $410 $3,495 3 $195 $80 $11,875 3 $410 $12,285 191 1 $140 $10 $2,050 1 $0 $2,050 vs. $4,452 2 $165 $20 $3,985 1 $0 $3,985 3 $195 $80 $15,475 1 $0 $15,475 1 $140 $10 $2,050 2 $155 $2,205 2 $165 $20 $3,985 2 $155 $4,140 3 $195 $80 $15,475 2 $155 $15,630 1 $140 $10 $2,050 3 $410 $2,460 2 $165 $20 $3,985 3 $410 $4,395 3 $195 $80 $15,475 3 $410 $15,885 35 Item 4. Page | 17 Comprehensive Rental Licensing Code Review The majority of Article IV of the city’s rental occupancy licensing code was adopted in 2007 with a few sections amended in 2011. In the twelve years following the last amendment to the code, the landscape of rental property ownership and problems has changed enough to consider a systematic review of the licensing code to determine if sections of the code can be improved or added to increase the effectiveness of the code in accomplishing the goal of protecting the character and stability of all premises within the city, prevent substandard property and blight, and preserve the value of land and buildings throughout the city. Tenant Support Minneapolis provides several tenant assistance sections in their rental licensing code. Renter Screening There are two options for screening renters. Owners can use the inclusive screening criteria in Minneapolis’ ordinance or do an individual assessment. Even if a rental property owner doesn't charge an application fee, they are required to use one of these options. Inclusive Screening Criteria Under this option, standards can't be stricter than the standards in the Minneapolis ordinance, but they may be less restrictive. The inclusive guidelines cover criminal, rental, and credit history. Criminal History • Cannot consider misdemeanors with dates of sentencing older than three years • Cannot consider felonies with dates of sentencing older than seven years • Cannot consider convictions for certain felonies with dates of sentencing older than 10 years, including: first-degree murder, second-degree murder, third-degree murder, first-degree manslaughter, kidnapping, first-degree criminal sexual conduct, first degree assault, first degree arson and first degree aggravated robbery Rental History • Cannot consider evictions where judgment was entered three or more years from date of application • Cannot consider settlements entered one or more years before applicant submits application • Cannot consider dismissed evictions or evictions resulting in judgment for the applicant • Cannot screen out for insufficient rental history 36 Item 4. Page | 18 • If a landlord requires an income equal to three times the rent or higher, the landlord must allow an exception where the applicant can demonstrate a history of successful rent payment with an income less than three times the rent Credit History • Cannot screen based on credit score, but can consider information in a credit report if relevant to ability to pay rent • Cannot screen out for insufficient credit history Individual Assessment Option If a property owner wants to use criteria stricter than those in the ordinance, they must evaluate applicants using an individual assessment. The property owner must consider all additional evidence provided by the applicant to explain, justify, or negate the relevance of information revealed by screening. In an individual assessment, a property owner must consider: • The nature and severity of the incidents that would lead to a denial • The number and type of the incidents • The time that has passed since the incidents occurred • The age of the individual at the time the incidents occurred Exceptions A property owner may screen out any applicant in these situations: • Applicants convicted of drug offenses as defined in Section 102 of the federal Controlled Substances Act • Applicants convicted of offenses that would exclude them from federally assisted housing, including but not limited to when any member of the household is subject to a lifetime sex offender registration requirement under a state sex offender registration program Security Deposit Caps Security deposits are capped at a single month's rent. 37 Item 4. Page | 19 If a property owner chooses to ask for more than a single month's rent up front, the security deposit is limited to 50% of a single month's rent. In this case, the renter must have the ability to pay the security deposit in up to three installments. A common example of this is when a landlord asks for both the first and last month's rent in advance--in this situation, the security deposit would be limited to 50% of a month's rent, and the renter must be able to pay the security deposit in installments over three months. Exceptions In situations where a renter has a referral from a government agency or non-profit service provider, one and one-half month's rent may be collected as a security deposit. Tenant relocation assistance required. (An Excerpt from city of Minneapolis code) (a) When a rental dwelling license or provisional license has been revoked, denied, or canceled based on condemnation, such action having been attributable to inadequate maintenance or management by the landlord, the landlord, as that term is defined in Minn. Statute Section 504B.001, shall pay relocation assistance to the tenant of any affected dwelling unit occupied at any point between the date the revocation, denial or cancelation is noticed and the date the revocation, denial or cancelation becomes final. The requirement imposed by this subsection to pay relocation assistance shall also apply to any tenants a landlord allows to occupy an affected dwelling unit after the revocation, denial, or cancelation becomes final and prior to the issuance of a new and valid rental dwelling license. The requirement shall additionally apply when tenants are required to vacate an unlicensed dwelling unit pursuant to section 244.1970, when such vacation is caused by the landlord or property owner's failure to obtain or qualify for a valid and current rental dwelling license or provisional license, after notice, upon proper application as required by this chapter. Upon the commencement or occurrence of a qualifying revocation, denial or cancelation action, the city shall notify the landlord of the requirements of this section, and provide a copy of such notice to the tenants. The relocation assistance shall be in an amount equal to three (3) months of the current total monthly contract rent, or actual rent if demonstrably higher. The relocation assistance shall be paid without regard to whether the tenant is current on rent or other charges or fees owed, and not later than the day the tenant is ordered to vacate pursuant to sections 244.1970 or 244.1925 of this Code, or within seven (7) days of the revocation, denial or cancelation action becoming final, whichever is sooner. The landlord shall be required to provide sufficient records and proof of compliance with the terms of this section, in a manner established or ordered by the director or the director's designee. Should a landlord dispute a determination made by the director or the director's designee pursuant to this section, the dispute shall be subject to an expedited appeal hearing to be conducted and determined by an administrative hearing officer pursuant to Chapter 2 of this Code. 38 Item 4. Page | 20 (b)In addition to any other remedy available at equity or law, including but not limited to the rent escrow provisions and other actions and defenses authorized by Minnesota Statutes, Chapter 504B, failure to comply with the provisions of this section may result in criminal prosecution, adverse rental license action against all rental dwelling licenses in which the owner maintains an interest, and/or administrative enforcement, fines, restrictions, or penalties as provided in Chapter 2 or any other applicable section of this Code. A violation of this section as to each dwelling unit shall constitute a separate offense. A notice of violation, as described in section 244.150, shall not be required to establish or enforce a violation of this article. The requirements of this section are enacted as a health and safety law of the City of Minneapolis, as that term is utilized pursuant to Minn. Statute Section 504B.161. (c)Notwithstanding any other provision to the contrary, the administrative fine for a violation of this section shall be the sum of any outstanding or delinquent amount of relocation assistance plus five hundred dollars ($500.00) for each affected dwelling unit. The city may establish a program or process to advance the relocation assistance amounts owed to tenants under this section that utilizes any available funding or budgetary source, and shall further be authorized to collect any delinquent amounts owed pursuant to this section through any available and authorized method. 39 Item 4. CITY COUNCIL WORK SESSION AGENDA SECTION WORK SESSION ITEMS MEETING DATE MARCH 3, 2022 ITEM: Discuss Residential Time of Sale (TOS) Program DEPARTMENT: Community Development BY/DATE: Aaron Chirpich – 3/3/22 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community _Diverse, Welcoming “Small-Town” Feel X Economic Strength X Excellent Housing/Neighborhoods X Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Municipalities in Minnesota are authorized under state statute to create city-based inspection requirements for single family homes prior to sale. These inspections are generally referred to as “Truth in Housing Inspections”, “Point of Sale Inspections” or “Time of Sale Inspections”. The inspections a re based upon individual criteria for minimum housing codes that are selected by each city. Time of Sale (TOS) inspections are typically completed on a report form provided by the city and results must adhere to minimum city standards. Depending on the city, work orders may be issued that must be completed prior to exchanging ownership. When establishing the minimum standards for the City of Columbia Heights, the Building Official has recommended a TOS program that focuses on Immediate Hazardous items that are threats to the health and safety of Columbia Heights residents. These hazardous items are outlined in the attached TOS program report prepared by the Building Official. If a contractor or real estate professional fails to comply with TOS regulations, State law authorizes fining or revoking the licenses of real estate agents and contractors who offer homes for sale without having a TOS inspection completed, if an ordinance is in place that requires it. IMPLEMENTATION: If the City initiates a TOS program, there are a few different ways to ensure the correction of hazardous conditions. When hazardous items are identified by the TOS Evaluator, a TOS re -inspection would be scheduled to follow up and determine whether the hazardous condition has been corrected. If an immediate hazard exists, it must be corrected, and if the dwelling is occupied, corrective action must be taken by the owner or the owner’s agent. If the dwelling is vacant, it cannot be occupied until all hazards are corrected. If the owner / seller cannot or will not under take corrective action, the buyer may elect to assume the immediate hazards identified in the Time-of-Sale Housing Evaluation Report. A buyer intending to assume the hazards must first obtain written consent from the City of Columbia Heights Building Official by signing, in person, a Hazard Correction/Responsibility form. 40 Item 4. City of Columbia Heights - Council Letter Page 2 The owner or the owner’s contractor(s) must obtain the necessary permits from the City of Columbia Heights and the dwelling is subject to City of Columbia Heights re-inspection of all open permits prior to occupancy. When deciding what properties the TOS program would apply to, there are a few options. The first option would be to apply the program to all single-family, two-family, condominiums, and townhomes offered for sale. Multi-family rental buildings of four or more units would be excluded. Staff believes this option to be the best route for Columbia Heights, as it gives staff an opportunity to see a larger percentage of the City’s housing stock first hand. This option also opens the door to catching more unlicensed contractors and home flippers who are often profiting from unpermitted and structurally deficient work. Finally, this option would also provide a minimum amount of security for all new residents, and most importantly those that are choosing to forgo an inspection from a private home inspector. The second option would still apply to the same residential structures, but would only be applied to homes that had sold within the last five years, or any home that previously held a rental license. The intent of narrowing the focus in this manner would be to hone in on illegal house flipping. STAFFING: Cities that require TOS inspections to be completed may either chose to require city staff to complete the inspections, or they may license independent inspectors to complete the inspections. The following cities require an inspection by a city official prior to sale of a home:  New Hope  Richfield  St. Louis Park  Bloomington The following cities require an inspection by an independent home inspection contractor prior to sale of a home:  Minneapolis  St. Paul  South St. Paul  Maplewood  Hopkins  Robbinsdale When choosing between the two options for Columbia Heights, staff would recommend that TOS inspections be completed by City staff. According to data provided by local realtors, there has been an average of 300 homes sold annually in Columbia Heights over the past three years. To inspect this many homes, the City would have to hire one additional staff person in the Community Development Department. This individual would ideally hold a Limited Building Official license and be capable of completing additional inspection work beyond the TOS program. In addition to TOS inspections, the new inspector would track new businesses that enter the City for code compliance, assist the Building Official with investigations of illegal unpermitted work, and help with zoning code violation field inspections and compliance. In the cities researched for this report, staff found that the range for TOS inspection fees is $150-$245 for single-family homes, when completed by city staff. If the City were to initiate an internal TOS program, staff 41 Item 4. City of Columbia Heights - Council Letter Page 3 would recommend an inspection fee of $165. This fee would yield an estimated $50,000 of permit revenue annually. This amount of revenue is insufficient to support the costs associated with one new full time employee. Therefore, additional general fund resources would be needed. RECOMMENDATION: The maintenance and safety of the City’s existing housing stock and the strength of the City’s single-family neighborhoods have been identified as priorities of the City Council. These priorities are strained now more than ever given the current state of the housing market where buyers are forgoing inspections to be competitive in the pursuit of new homes. With these factors in mind, staff believes that it is worth considering the implementation of a TOS program in Columbia Heights. If a TOS program is desired by the Council, staff recommend that the inspections be completed by a newly hired City inspector, and that all single-family, two- family, condominiums, and townhomes that are five years or older and offered for sale be subject to the required inspection and correction process outlined in the attached report. ATTACHMENT(S):  TOS Program Outline Prepared by the Building Official  Photos of Hazards Uncovered in Columbia Heights Housing 42 Item 4. City of Columbia Heights | Community Development 590 40th Avenue NE, Columbia Heights, MN 55421 ▪ Ph: 763-706-3670 ▪ Fax: 763-706-3671 ▪ www.columbiaheightsmn.gov Time-of-Sale (TOS) Housing Inspection Program Scope: In the current housing market home buyers are faced with bidding wars for limited hosing stock and a growing number of home buyers are opting to forgo home inspections in order to make their offers appear hassle-free. This proposal is intended to provide an additional layer of oversight to catch hazardous conditions that could lead to costly repairs. The Time-of-sale housing inspection program will also be used to catch and track people illegally flipping homes in the city. The Time-of-Sale (TOS) Housing Inspection Program provides potential purchasers with information about the condition of a dwelling and requires the correction of immediate hazards or assumption of hazards by the new buyer. A Time-of-Sale Housing Inspection must be completed and a Time-of-Sale Housing Evaluation Report must be filed with the City of Columbia Heights for all single and two-family dwellings, condominiums, townhouses and mobile homes offered for sale. Multi-family rental buildings of four (4) or more units are not included. Immediate Hazardous Items: Nine items not meeting current codes or standards have been identified as immediate hazards which are conditions or defects likely to cause injury to a person or property if not corrected. 1. Heating systems that are unsafe due to burned out or rusted heat exchangers; burned out, rusted or plugged flues; no vent; connection with unsafe gas supplies; or incapacity to adequately heat the living space. (requires certification from a licensed contractor may be omitted if appliances have been replaced recently) 2. Water heaters that are unsafe due to burned out or rusted heat exchangers; burned out, rusted or plugged flues; no vent; connection with unsafe gas supplies; or lack of temperature and pressure relief valves. (requires certification from a licensed contractor may be omitted if appliances have been replaced recently) 3. Electrical systems that are unsafe due to dangerous overloading; damaged or deteriorated equipment; improperly taped or spliced wiring; exposed uninsulated wires; temporary distribution systems; ungrounded systems; or extension cords used with permanent appliances (e.g., garage door openers and window unit air conditioners). (requires certification from a licensed contractor) 4. Plumbing systems that are unsanitary due to leaking waste systems, fixtures or traps; lack of an operating toilet; lack of washing and bathing facilities; cross connection of municipal water supply with fixtures or sewage lines; or the lack of water. 5. Structural systems, including walls, chimneys, ceilings, roofs, foundations, floor systems or decks which are not capable of carrying imposed loads. 43 Item 4. Page 2 6. Exterior roofs, walls, chimneys and foundations that are not weather tight and water tight to the extent that it creates an immediate hazard. 7. Abandoned fuel tanks. 8. Refuse, garbage, human waste, decaying vermin or other dead animals, animal waste, vermin infestation or other materials rendering residential building and structures unsanitary for human occupancy. 9. Lack of properly located and operational smoke detectors. Correcting Hazardous Conditions or Buyer Assumes Hazards: When hazardous items are identified by the TOS Evaluator, a TOS re-inspection must be scheduled with the City of Columbia Heights to follow up and determine whether the hazardous condition has been corrected. If an immediate hazard exists, it must be corrected, and if the dwelling is occupied, corrective action must be taken by the owner or the owner’s agent. If the dwelling is vacant, it cannot be occupied until all hazards are corrected. If the owner / seller cannot or will not under take corrective action, the buyer may elect to assume the immediate hazards identified in the Time-of-Sale Housing Evaluation Report. A buyer intending to assume the hazards must first obtain written consent from the City of Columbia Heights Building Official by signing, in person, a Hazard Correction/Responsibility form. The owner or the owner’s contractor(s) must obtain the necessary permits from the City of Columbia Heights and the dwelling is subject to City of Columbia Heights re-inspection of all open permits prior to occupancy. Options for implementation: The first option would be to apply this program to all single family, two-family, condominiums, and townhouses offered for sale. We would exclude multi-family rental buildings of four or more units. I believe this to be the best option for Columbia Heights. This gives us an opportunity to see the condition of our housing stock first hand. This option opens to door to catching more unlicensed contractors and home flippers who are often times profiting from unpermitted and structurally deficient remodeling. This option would also provide a minimum amount of security for homeowners whom are choosing to forgo an inspection from a private home inspector. The second option would still apply to the same buildings but would only be applied to homes who’s most recent sale was within the last 5 years or to any home that was previously held a rental license. I believe this option would be difficult and cumbersome to keep track of and enforce. I have also found several slow motion unpermitted remodels/flips that have taken longer than 5 years which would not have been caught in this scenario. 44 Item 4. 45 Item 4. 46 Item 4. 47 Item 4. 48 Item 4. 49 Item 4. 50 Item 4. 51 Item 4. 52 Item 4. 53 Item 4. CITY COUNCIL WORK SESSION AGENDA SECTION WORK SESSION MEETING DATE 3/7/2022 ITEM: Citywide Survey Update. DEPARTMENT: Administration BY/DATE: 3/3/2022 / Ben Sandell CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community X Diverse, Welcoming “Small-Town” Feel X Economic Strength X Excellent Housing/Neighborhoods X Equity and Affordability X Strong Infrastructure/Public Services X Opportunities for Play and Learning X Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND The City of Columbia Heights hired the Morris Leatherman survey company to conduct a scientific survey of the City's residents regarding public services, facilities, utilities, events, and other items important to the City and the community. The surveyors spoke with a random sample of 400 residents over three weeks in February, 2022. The survey will help Columbia Heights staff, stakeholders, and elected officials better gauge the direction of the City and where changes should be made. Results are expected in early March. Survey results will have a +/- 5% margin of error. ONLINE SURVEY Residents who didn’t get a chance to offer feedback on the citywide survey are currently able to take a shortened version of the survey online featuring questions taken from or inspired by the citywide survey. This is an online, opt-in survey, and results are expected by March 14. UPDATE Staff will update the City Council on the ongoing progress of both surveys and share any results that are available by the March 7 work session. 54 Item 5. CITY COUNCIL MEETING AGENDA SECTION WORK SESSION MEETING DATE MARCH 7, 2022 ITEM: Legislative Redistricting Information: Updates to Precinct 2 and 7. DEPARTMENT: Administration BY/DATE: Sara Ion / March 1, 2022 CITY STRATEGY: _ Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: On February 15, 2022 the Special Redistricting Panel released new legislative district boundaries. The City of Columbia Heights will now be split into two different House Districts: 39A and 39B. The City must pass a resolution to update Precinct 7 so it is no longer split by the legislative boundary for ballot consistency. Per the Redistricting Panel Precincts 1 through 6 will be in House District 39B, and Precincts 7 through 8 will be in House District 39A. STAFF RECOMMENDATION: A six block portion that was once in Precinct 7 (the area below the City of Hilltop, between 45th Avenue NE / 44th Avenue NE from Washington Street to Central Avenue) will need to be reassigned to Precinct 2 to maintain ballot consistency for House District 39A and 39B. This adjustment will impact approximately 360 voters. Once a resolution is passed the change in precinct location will be posted for 60 days prior to taking effect and updated GIS maps will be sent to Anoka County and MN Secretary of State. Anoka County will mail a special redistricting postal verification card to all registered voters in the County by July 15, 2022. ATTACHMENT: 2020 Precinct Map Columbia Heights and Hilltop Redistricting Map with Census Information Proposed 2022 Precinct Map 55 Item 6. POLLING LOCATIONS Precinct 1: John P. Murzyn Hall, 530 Mill St. NE Precinct 2: Immaculate Conception Church, 4030 Jackson St. NE Precinct 3: Columbia Heights Library, 3939 Central Ave. NE Precinct 4: Highland Elementary School, 1500 49th Ave. NE Precinct 5: First Lutheran Church, 1555 40th Ave. NE Precinct 6: Highland Elementary School, 1500 49th Ave. NE Precinct 7: Valley View Elementary School, 800 49th Ave. NE Precinct 8: Valley View Elementary School, 800 49th Ave. NE MENU Poll location may be outside of the corresponding precinct boundary. Visit pollfinder.sos.state.mn.us if you are u nsure of your poll location: 56 Item 6. ! ! ! ! ! ! !!¬«102 ¬«2 ¬«4 ¬«2 ¬«4 %&h( 104 39B 0 35284 59 84 56 60 61 85 15 154 209 28 57 42 50 40 19 75 61 63 104 54 50 58 0 187 45 64 49 0 960 72 52 0 44 129 126 57 81 103 80 730 153 51 70 44 0 49 50 74 42 33 70 60 80 61 75 30 5452 49 74 59 0 67 250 63 49 0 152 52 0 44 54 45 21 83 65 20 106 75 58 0 44 96 0 85 46 40 57 63 90 0 215 61 80 59 93 45 34 43 143 0 31 298 50 85 0 50 58 52 85 0 82 44 74 50 79 61 104 56 51 650 33 56 70 690 154 62 0 106 77 42 30 126 59 184 0 167 111 58 57 49 0 22 70 37 47 148 0 49 50 22 87 75 54 187 46 81 28 39 149 70 80 70 0 106 0 0 63 77 35 71 64 54 0 51 58 59 51 1385 0 65 79 52 142142 51 57 33 75 99 51 68 0 92 0 70 0 13 121 47 158 68 53 34 57 78 71 0 0 85 50 0 100 0 147 42 110 184 76 33 0 319 63 65 243 32 143 39 74 0 26 80 64 45 0 160 63 89 74 0 152 116 73 64 71 39 81 52 72 43 48 57 70 76 314 57 121 70 60 59 52 0 69 36 41 0 0 102 39 0 690 67 55 130 94 78 69 63 70 0 62 85 110 51 18 73 0 580 88 26 32 64 125 124 70 0 57 0 71 42 0 44 80 47 73 62 49 80 104 0 45 58 36 54 43 88 34 241 89 177 36 53 0 57 0 0 52 126 137 42 99 14 121 153 125 70 0 88 65 91 75 80 49 23 33 46 279 124 66 101 54 107 86 0 39 48 5767 118 202 19 126 145 53 70 108 17 87 70 83 0 59 57 57 93 27 50 FridleyW1 P42444 FridleyW3 P42212 FridleyW2 P42225 Columbia Heights P-72553 ColumbiaHeights P-82428 ColumbiaHeights P-61751ColumbiaHeights P-43519Hilltop P-1958 Columbia Heights P-52518 ColumbiaHeights P-22869ColumbiaHeights P-13750 Columbia Heights P-32585 HILLTOP FRIDLEY COLUMBIAHEIGHTS !Polling Places Municipal Boundar y 2022 House Districts Streams Roads 2020 Census Bl ocks Lakes/Rivers 4Lino Lakes P-43877 2020 Population Total Precinct Name 40 2020 Census B lock Population Feb. 16, 2022 57 Item 6. �COLUMBIA �-HEIGHTS- POLLING LOCATIONS Precinct 1: John P. Murzyn Hall, 530 Mill St. NE Precinct 2: Greater Life Tabernacle, 4000 Quincy St. NE Precinct 3: Columbia Heights Library, 3939 Central Ave. NE Precinct 4: Highland Elementary School, 1500 49th Ave. NE Precinct 5: First Lutheran Church, 1555 40th Ave. NE Precinct 6: Hylander Center- 1300 49th Ave. NE Precinct 7: Valley View Elementary School, 800 49th Ave. NE Precinct 8: ChristLife Church, 4555 University Ave. NE Poll location may be outside of the corresponding precinct boundary. Visit pollfinder.sos.state.mn. us if you are unsure of your poll location: Map Date: 3/1/2022 4IDiillO�mi 6 ·-- 8 ��lii;i--------• 2 58 Item 6. CITY COUNCIL MEETING AGENDA SECTION WORK SESSION MEETING DATE MARCH 7, 2022 ITEM: Confirmed Date for 2022 Local Board of Appeal & Equalization Meeting: April 11, 2022. DEPARTMENT: Administration BY/DATE: Sara Ion / March 1, 2022 CITY STRATEGY: _ Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The Local Board of Appeal & Equalization Meeting has been confirmed for April 11, 2022 at 6:00 p.m. in City Council Chambers. At a minimum one of the three members of the Council who are trained to complete these meetings will need to be available to attend. Currently Mayor Márquez Simula, Councilmember Buesgens and Jacobs are trained through 7/1/2024. STAFF RECOMMENDATION: Staff would like to confirm attendance of Councilmembers and will send notice to be published prior to the April 1, 2022 deadline per State Statute 274.01, Subdivision 1. ATTACHMENT: Assessment Notice 59 Item 7. Important Information Regarding Assessment and Classification of Property This may affect your 2023 property tax payments. Notice is hereby given that the Board of Appeal and Equalization for the City of Columbia Heights shall meet on April 11, 2022, 6:00 p.m., at Columbia Heights City Hall. The purpose of this meeting is to determine whether taxable property in the jurisdiction has been properly valued and classified by the assessor, and to determine whether corrections need to be made. If you believe the value or classification of your property is incorrect, please contact your assessor’s office to discuss your concerns. If you are still not satisfied with the valuation or classification after discussing it with your assessor, you may appear before the local board of appeal and equalization. The board shall review the valuation, classification, or both if necessary, and shall correct it as needed. Generally, an appearance before your local board of appeal and equalization is required by law before an appeal can be taken to the county board o f appeal and equalization. Given under my hand this _________ day of __________, 2022. City clerk of Columbia Heights 60 Item 7. CITY COUNCIL MEETING AGENDA SECTION WORK SESSION MEETING DATE MARCH 7, 2022 ITEM: Confirm Dates for Board and Commission Interviews. DEPARTMENT: Administration BY/DATE: Sara Ion / March 1, 2022 CITY STRATEGY: _ Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The time period for submissions for applications for Boards and Commissions concluded on March 4, 2022. We have received ample applications to move forward with interviews and appointments. STAFF RECOMMENDATION: Staff would like to schedule interviews for Boards and Commissions for March 21, 22 or 23 so appointments can be approved by resolution at the March 28 th City Council Meeting. 61 Item 8.