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Home My WebLink About2020-3062.21Contract # 2020-3062.21 HIGH PROFILE GROUNDS MAINTENANCE, INC. www.highprofilegrounds.com Mn/DOT Certified Landscape Specialist Certified Arborist Licensed Power Limited Technician Mn/DOT Certified Vehicle Inspector Mn/DOA Cat. A&E Licensed Commercial Pesticide Applicators MPCA Certified Summer Turf Maintenance and Winter Parking Lot Maintenance Facility Staffed 24/7 During Winter Months 2020-2022 GROUNDS MAINTENANCE/SNOW REMOVAL 8z ICE MANAGEMENT CONTRACT Property Address Columbia Heights Municipal Parking Ramp 4025 Van Buren Street NE Columbia Heights, MN 55421 This pricing is based upon a 12-month contract. $410.00/Month Summer and Per -Time Winter Services Monthly Summer Grounds Maintenance o Including Below (Further Details on Pages 2-5): ■ (1) Spring Clean -Up ■ (1) Fall Clean -Up ■ Weekly Mowing ■ (3) Applications of Fertilizer and Weed Control ■ (6) Hours Mechanical Weeding Per -Time Snow Removal and Ice Management ■ Open -Up Service-$150.00 w/ Shoveling ■ .5-4"-$235.00 w/ Shoveling ■ 4-6"-$330.00 w/ Shoveling ■ 6-8"-$450.00 w/ Shoveling • 8"+ May Be Billed At Time & Material Rates ■ Sidewalk De -Icing: $2.00/# Applied • Parking Surface De -Icing: $155.00/Application o Included at Additional Cost: ■ Disposal of Debris • Additional Weeding/Round-Up Services o Please Read Carefully the Terms and Conditions Then Sign and Return ■ Pages 5-8 ■ Information and Signature Required on Page 8. ■ THANK YOU FOR THE OPPORTUNITY!! Safe. Efficient. Exceptional. 8164 Arthur Street, Minneapolis, MN 55432 Phone: 763-434-6596 www.highprofilegrounds.com Lawn Mowing A. Lawns will be mowed to a height of 2'/2 - 3'/z inches as conditions such as weather and terrain warrant. B. All buildings, landscape areas, trees, and other obstacles on turf area shall be trimmed around using power line -trimmers, and without causing damage. C. Sidewalks and curb lines shall be trimmed of overgrowth. D. All pavement, sidewalks, patios, and landscape areas will be blown clear of grass clippings and debris. E. Clippings on the lawn shall be dispersed, or collected and removed. A disposal charge per -cubic -yard for the removal of grass clippings, weeds and any other trash that is collected onsite. ($15 per cubic yard) Initial J,c_ Weekly Services are defined as regular visits every 7-12 days, weather permitting, for the primary purpose of maintaining the lawn according to the height specifications listed above. In cases of drought or extreme heat, HIGH PROFILE may "spot -cut" in order to maintain a groomed appearance without causing damage to heat -stressed, or excessively wet turf areas. Damage caused by line -trimmers. Proper landscaping design dictates that any building, or obstacle with a surface not suitable to withstand incidental contact by line trimmers should have some form of landscape buffer, or protective agent, between it and turf areas. For this reason, HIGH PROFILE will not line -trim within three Inches of unprotected obstacles and building exteriors to avoid damage. We shall reserve the right to chemically control these areas, or we will offer to install and maintain proper mulch beds at a minimal cost if none exist. Fertilization & Weed Control A. Spring Application of a custom -blended, granular fertilizer with a pre -emergent weed preventative. This application shall occur only when ground temperature reaches 55-580 Fahrenheit. This is the optimal time for maximum effectiveness, and early spring green -up. B. Broadleaf Weed -Control. The property will be monitored throughout the summer months, beginning in late May/early June, and treated as needed with full coverage and/or spot -spraying. C. Mid -Season Application of a custom -blended, 100% slow -release granular fertilizer to sustain a rich green color throughout the summer. Weed Control applied as necessary. D. Fall Application of a custom -blended, granular fertilizer/winterizes. E. We'll monitor turf conditions for insect or disease problems and propose solutions based on current Integrated Pest Management practices used by the Minnesota Department of Agriculture. Treatments are available at an additional cost. F. This contract includes hours of mechanical weeding and up to _0_ gallons of Round -Up. Weed control of non -turf, landscape areas shall be performed either manually or chemically as needed. Annual flower beds are not included. Aging landscapes without weed barriers will require extra attention and will be billed hourly for labor and $10 per gallon of round up as needed Spring and Fall Clean-Up's A. Spring Clean-up shall be completed by May 111, weather permitting. B. A complete Fall Clean-up shall be performed between October 71h and October 31St, weather permitting. Client understands that leaves which accumulate after the fall clean-up will be removed during the subsequent spring clean-up. Additional fall clean-up services shall be made available upon request at an additional cost, and weather permitting. C. All debris, both natural and foreign, removed from turf areas. D. Landscape areas and shrubbery cleaned and blown free of all debris. E. All debris removed from property and properly disposed of. 'A disposal fee of $15.00 per cubic yard for all grass chippings, leaves, tree and shrub trimmings, and trash will be charged per visit. F. An additional clean up, if requested or needed, will be billed at a discounted rate. Shrub & Tree Care Deciduous Pruning A. Deciduous Prune (leaf bearing shrubs up to "72). A general shaping of new growth shall occur once between mid -June and late July. 'See bottom of page for more information. B. All trimmings shall be blown clear of landscape areas, collected, and properly disposed of. Coniferous Pruning A. Evergreen (Coniferous) Shrub Prune. Proper pruning of evergreens involves corrective pruning. This is done by removing dead or diseased canes, and thinning the plants structure. Simply shaping/shearing the outer growth of the shrub will only reduce the thickness of the foliage, as the woody canes will continue to grow outward and thicken. Corrective pruning allows sunlight to penetrate and encourage growth of the needles throughout. Evergreen shrub pruning is billed at hourly rates, plus disposal. Other Pruning A. Safety Pruning. HIGH PROFILE will reserve the right to prune, or limb -up, any branches or outgrowths which are below "72 in height and deemed potentially hazardous to residents or employees performing contracted services in close proximity. This service is billed at hourly rates, plus disposal. C. Corrective Pruning. Mature, oversized shrubs often require a more thorough, structural pruning. This is done by removing large, dead, or diseased canes throughout, and is billed at hourly rates, plus disposal. B. .Reiuvenation pruning is a cutting of the shrub at near ground level to allow fresh new growth, and is billed at hourly rates, plus disposal. Irrigation Services Spring Start-up A. If Applicable, HIGH PROFILE will contract a licensed plumber to install, test, and tag RPZ (Reduced Pressure Zone) backflow preventer and file appropriate documentation with Municipality. Property Manager will be notified of water meter reading upon request. B. Energize the system, program the clock/controller to a proper watering schedule, test all zones, and inspect and adjust all heads for complete coverage. C. Incidental spring repairs of $500.00, or another agreed upon amount, shall be pre -authorized to avoid return trips. Initial *,bo D. This service shall be performed in early spring, as weather dictates. System Winterization A. In October, we'll turn-off the water at the main connection. B. Remove all residual water from system by means of high-pressure compressed air. Each zone is cycled through 2-3 times. C. Remove and clean RPZ, tag, and store in a secure heated facility billed at $100.00. D. Notify Client of final meter reading upon request. E. Turn-off control clock/controller. Start -Up & Winterization are billed at $20.00 per zone (min. 4 zone billing). All RPZ work is billed separately. Repairs and all other Irrigation Services are billed at T&M rates at $75.00 per labor hour (One hour minimum charge). initial _ Ln Basic Plow Services A. Complete Snow -plowing / clearing of driveways, drive -lanes, and parking areas shall be performed on snowfalls with accumulations of 9 Inch or more, over a single weather event. All paved areas will be completely cleared of snow once, within 12 hours of cessation of snowfall. B. Open -up service will be completed by 8:00 a.m., or 4 hours after cessation of snowfall. An open -up is a preliminary bulk clearing of snow often done in order to facilitate a better complete clearing to follow. During heavy or severe snowstorms, entrances and main thoroughfares will be periodically cleared at approximately every 4 - 6 Inches of accumulation to maintain emergency access and drivability. C. Service Calls. Our equipment can be dispatched 24/7 upon request for emergency service, such as entrances plowed in by municipal plow trucks billed at time and materials. D. Access Points such as fire hydrants, mailboxes, and dumpsters will be kept accessible to pedestrians. E. Landscape areas and trees will not be buried with snow, and avoided to prevent salt damage, soil compaction, and physical damage. F. Our facility is staffed 24 hours per day during the winter months to monitor weather conditions using the same Road -Mounted Sensor technology as MN/DOT, and real-time radar imaging. Sidewalk and Shoveling Services A. Primary Sidewalks will be cleared on open up's to include emergency exits, handicap ramps, and front doors. Secondary walks will be cleared within 24 hours of cessation of snow fall. Garage aprons are considered Secondary Walks. B. Sidewalk clearing service shall activate upon of accumulation, during a single weather event. C. During storms of 8 or more Inches of accumulation, the sidewalk deadline may be extended to 36 hours after cessation of snowfall for complete clearing. D. Walks that must be kept free of ice and hard -pack at all times HIGH PROFILE offers ice -melt service* at an hourly rate, plus materials priced per pound. If this service is declined, it is the responsibility of the property owner to keep the walks ice -free. HIGH PROFILE will not maintain iced -over walks for the safety of our employees. E. Shoveling will occur during the hours of 6AM and 11 PM. De-icing Services A. De-icing is an additional service, billed per -application applied. Minimum stop charge of $165.00. B. An appropriate de-icing or traction agent will be applied to parking areas and private drive lanes. This service shall be on a Call -In basis by default, with the Property Manager, Authorized Agent, or their Designee assuming the ultimate responsibility and liability of monitoring conditions. HIGH PROFILE does offer an auxiliary level of monitoring service, if a specified level of discretion has been granted to HIGH PROFILE —see De-icing Amendment attached. C. Removal of ice build-up or severe hard -pack conditions due to heavy traffic, drainage, and freeze/thaw cycles is an additional service billed at hourly rates, plus materials. D. Salt /Sand Barrels (approx. 20/80 mixture) are also available for delivery and strategic placement on the property for use by residents, or on -site personnel. Lids & Scoops included. Refills available upon request. "De-icing Service Levels" Please note: If you are requiring that HIGH PROFILE provide our Certificate of Liability Insurance with your property listed as "Additional Insured", we must require that these properties choose either TIER I or TIER II service levels in order to avoid negligence on our part as your snow removal contractor. Service Options: TIER 1- Bare Pavement Directive. This option is our highest level of service which allows us to reduce your liability by maintaining the safest possible conditions on your lot by de-icing application upon any amount of precipitation, or as a preventative against anticipated thaw -freeze cycles, as well as post -plowing application. TIER 2 — Unsafe Conditions Directive. This option allows for applications to occur if your lot is currently unsafe or has precipitation present upon inspection, as well as post -plowing application. TIER 3 — Below Contract Snowfall. This option allows for applications of de-icing to occur for snowfalls which coat most of the lot, but do not reach activation depth to trigger contract snow plowing services. It also allows for application if your lot is currently unsafe upon inspection, as well as post -plowing application. TIER 4 — Ice/Sleet Storm. This option allows us to apply de-icing material only in the event of a notable ice or sleet storm, as well as post -plowing application. TIER 5 — Call -In Only. This is our lowest level of service which does not provide any monitoring service. HIGH PROFILE has designated de-icing vehicles performing regular routes to monitor and service properties. Properties which choose the "Call -In Only" option will be billed a trip charge of $85.00 in addition to the per - application applied rate, as they will require designated loading and travel time outside of these regular scheduled routes. Service Level Requested I Initial -.IUD Standard Provisions A. High Profile will create a "site -map" for our operator's reference. We strongly suggest that the Property Owner or Authorized agent attend a walk-through to identify known problem areas, snow storage areas, existing damage, etc... B. Client understands that snow events are dynamic in nature and High Profile will make every possible effort to adhere to these service specifications respective to snow start/cessation, rate of accumulation, and traffic/commute times. C. A single "weather event" is defined as a period of continuous or intermittent snowfall which does not completely cease for a period of time equal to or greater than that allowed within this contract for a "complete" clearing under Basic Plow Service. D. Client understands that Nature will not allow us to guarantee that snow removal services will result in bare pavement or sidewalks at all times, and High Profile will not be held liable for "slip and fall" claims unless grossly negligent, and notified of any such claims within 48 hours of the Client receiving notification of such incident. E. Due to liability reasons, High Profile will not be able to clear snow from single parking stalls or within 3 feet of vehicles/24 Inches of garage doors unless the requirement of such is agreed upon prior to signing this agreement. F. High Profile will stake curb -lines, speed -bumps, and other hazards with wood/fiberglass/plastic stakes or flags as we deem necessary to avoid damage to Client's property and our equipment. G. Client understands that High Profile will not be held responsible for damage to turf and surrounding plantings due to snow storage, winter -kill (desiccation), or the application of ice -melt products. High Profile shall be responsible for damage to these areas only in the event of physical damage such as marring of turf or broken branches. Repairs to turf areas shall be made using black dirt and seed unless otherwise agreed. H. Due to the volatility of the salt market, pricing for salt is based on our first purchase for the season. Should our cost increase to over 20% above this base price, High Profile shall absorb 20% of the increase and reserve the right to pass on to the client the amount which exceeds it. I. High Profile will not be held liable for pitting, cracking, or scaling of concrete when applying any de-icing product according to industry standards. Before the signing of this agreement, Client shall notify High Profile of any special coatings or surfaces such as stamped or new concrete which may limit the types of products and equipment that may be used. J. Client understands that curb -lines crack naturally due the stress from thaw/freeze cycles. High Profile shall not be held responsible for stress cracks, unless obvious structural damage has occurred by our equipment, nor shall High Profile be held responsible for chipping of uneven seams or protrusions on the surface to be cleared. K. Client understands that normal surface wear due to equipment/product use will likely occur. High Profile shall not be responsible for cosmetic damage such as rust marks, faded or scraped seal -coating, incidental scrapes and chatter marks which usually occur on the high spots of uneven surfaces. L. For the safety of our shoveling personnel during extreme weather, High Profile Shall reserve the right to delay shoveling if conditions are below -10°F or -20°F wind-chill until conditions improve. High Profile offers ice -melt application service for sidewalks. Client understands that High Profile shoveling personnel will not maintain iced -over sidewalks if this service is declined. M. High Profile shall not be held responsible for clearing snow from under/around patio furniture, statuary, or garden pots unless agreed upon prior to the signing of this agreement, nor will High Profile be held responsible for damage to these items if left on service area by Client. N. In the event that the Minnesota Department of Transportation calls equipment off the roads in the metropolitan area and/or if sustained winds reach 25 MPH, or gusts exceeding 30 MPH, High Profile shall reserve the right to postpone any or all snow removal operations until such conditions improve. Should snow accumulations exceed 8 inches in a single weather event; deadlines will be extended as needed. Terms and Conditions 1. SERVICES. This contract shall include only the services summarized on the cover page and performed according to the specifications detailed in subsequent corresponding sections. Non -summarized service descriptions may be included for information only. Labor and Materials for services authorized by the Owner or Authorized Agent, and which are outside of those listed, shall be billable at HIGH PROFILE's standard rates. TERM. This Contract between _COLUMBIA HEIGHTS MUNICIPAL RAMP (CITY OF COLUMBIA HEIGHTS) its Owner or Authorized Agent, and HIGH PROFILE shall commence on NOVEMBER 1, 2020, and continue thereafter through MARCH 31, 2022, unless terminated earlier pursuant to Section 3. TERMINATION. This contract may be terminated by either party, for any reason, upon 60 days written notice to the other party. A. On twelve-month contracts, the higher cost of the seven months of summer Maintenance is budgeted over the entire year. Should the Owner or Authorized Agent terminate this contract for reasons other than HIGH PROFILE not performing to the specifications set forth in this document, these higher costs will be billed pro-rata. B. Automatic Renews —Following the initial terms stated in this contract, this contract shall be renewed for a successive term in the following years. Each shall be the same cost, length, and portion of the calendar year as the initial term, unless either party is notified in writing of the other's intent to cancel at least 60 days prior to the start of the renewal term. Initial Y9 ) AMENDMENTS. This agreement shall supersede, replace, and nullify any prior arrangements and agreements between the parties relating to such subject matter. A. The Owner, Authorized Agent, or HIGH PROFILE may initiate a written request to change the size or scope of this contract. Upon mutual agreement of proposed changes, they shall be clearly noted within the "Terms & Conditions" section, and initialed by both parties. B. Changes to Property —In the event that modifications to the property would require changes in maintenance technique and costs, such changes shall be clearly noted within the "Terms & Conditions" section of this document and initialed by both parties to indicate mutual agreement. 5. PERFORMANCE. HIGH PROFILE shall not perform any additional services beyond the scope of this contract unless authorized, or implied explicitly by the Owner, or Authorized Agent, and which may be continued by precedent. A. Any damage to property caused by HIGH PROFILE, or its representative shall be restored, in a timely manner to its previous condition, or an agreed upon equal. B. In the unlikely event that HIGH PROFILE should fail to perform to the obligations set forth in this document, the Owner, or Authorized Agent are entitled to cancel this agreement upon providing written notice to HIGH PROFILE. Upon termination of this contract the specific reason of failure -to -perform, HIGH PROFILE shall be paid pro-rata and only for completed and approved services, and at which point, the Owner or Authorized Agent shall have no further obligation to HIGH PROFILE. 6. LIMITATION OF LIABILITY. HIGH PROFILEs' liability hereunder, if any, for claims or damages relating to this agreement which are made against it, whether in contract or in tort, will be limited to the amount paid by the client for the services performed hereunder by HIGH PROFILE relative to the events which are the basis of the claim. In no event, will HIGH PROFILE be liable for any lost profits or consequential, exemplary, incidental, indirect, or special damages arising from or in any way related to this contract or relating in whole or in part to clients rights hereunder. 7. HIGH PROFILE GROUNDS MAINTENANCE, INC. reserves the right to photograph the project for advertising purposes, project management documentation, employee training, award submittals, etc... 8. INSURANCE. HIGH PROFILE will maintain General Liability Insurance in the amount of $5,000,000.00, and shall also maintain Worker's Compensation Insurance in accordance with Minnesota State Law. 9. PAYMENT. Payment for services rendered shall be made to HIGH PROFILE in accordance with the following: A. Please make checks payable to HIGH PROFILE GROUNDS MAINTENANCE, INC. B. Unlike Summer Grounds Maintenance Services, Snow & Ice Management Services are non-taxable. Each monthly invoice will separate taxable from non-taxable services. C. There is a 3% monthly finance charge applied to accounts past due over 45 days. In addition to the 3% finance charge a monthly late fee will be added to your invoice. D. Service will be suspended on accounts past due over 60 days, at which time payment in full will be required to reinstate service. Services skipped due to suspension will not be credited back if not completed by HIGH PROFILE. E. Client will pay all costs and expenses of collection, including costs of a collection agency and attorney's fees if amounts due hereunder are not paid when due, regardless of whether or not any legal proceeding is actually initiated against Client. F. Fuel Surcharge. In the event that fuel prices should rise to over $3.00 per gallon for an extended period of time, HIGH PROFILE may institute a reasonable fuel surcharge in accordance with industry standards. G. Invoices that need to be mailed will incur a $1 fee. High Profile is proud to run on a paperless system to reduce our environmental impact. I have read, understand, and agree to the terms and conditions in this contract: Purchaser Signature of Ow er, or Authorized Agent Date Lay se — Title Pro rty or Business name �J `Il 6-"rule - 3ben► EC ,°a1�4sn.n.`� .i Phone Email �.1 r yoL Accounting Conta t Email tv+ send invoices Date ecook@highprofilegrounds.com Title E-mail Address Mail To: 8164 Arthur St. NE, Minneapolis, MN 55432 Fax to: 763-784-6533 Scan to: ecook@highprofilegrounds.com HIGH PROFILE GROUNDS MAINTENANCE, INC. 8164 Arthur Street Minneapolis, MN 55432 763-434-6596 2020 High Profile Ala Carte Rates General Landscape Laborers Rough Mow Tractor Irrigation Service Truck with Technician Plow Truck (3/4 & 1 Jon with Operator) Dump Truck with Operator (Hauling) 4X4 Sidewalk Machine with Operator Sidewalk Labor (Includes Shovel/Snow-Blower) Bobcat and with Operator Commercial Blower (Bobcat with Blower and Operator) Pay Loader (Large Bucket with Operator) Ice -Melt (Per Pound Applied) Traction Grit (Per Pound Applied) Salt 100%, Treated w/Calcium Chloride (Road Salt) Salt Sand Barrel Service (33 Gal. 20/80% Mix, Lid and Scoop Included) Ice Melt Bin Service (Tote w/ 50 lbs. Ice Melt Blend, Lid and Scoop Included) $ 75.00 $ 65.00 $ 75.00 $ 90.00 $ 90.00 $ 75.00 $ 60.00 $ 95.00 $ 145.00 $ 155.00 $ 2.00 $ 2.35 $ 200.00 Minimum $ 145.00 $ 75.00 COLUMBIA HEIGHTS City of Columbia Heights I Community Development 59040" Ave NE, Columbia Heights, MN 55421 • Ph: 763-706-3670 • www.columbiaheightsmn.gov 3/23/2022 Eric Cook High Profile Grounds 8164 Arthur St. NE Minneapolis, MN 55432 Dear Eric Cook: This letter is to inform you that as of May 31, 2022, the City of Columbia Heights will no longer be using your services for the maintenance of the parking ramp located at 4025 Van Buren St, Columbia Heights, MN 55421. Please accept this letter as the official advanced notification specified in our contract dated 10/22/2020. We are terminating the contract due to a change in the way we manage this facility. We have been very pleased with the work you have completed and appreciate your high standard of service. Thank you for your hard work, and if you have any questions regarding the contract termination letter, please reach out to me by phone: (763) 706-3674 or by email: mforney@columbiaheightsmn.gov Respectfully, Mitchell Forney Community Development Coor ' ator, City of Columbia Heights CC: Aaron Chirpich, Community Development Director Kelli Bourgeois, City Manager Termination of Service