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HomeMy WebLinkAbout02-14-22 City Council Meeting Packet CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers John Murzyn, Jr. Connie Buesgens Nick Novitsky Kt Jacobs City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Monday, February 14, 2022 7:00 PM AMENDED AGENDA AGENDA AMENDED ON 2/14/22 REGARDING ITEMS A, 9, 10 AND 22. CHANGES REFLECTED IN RED AND SUPPORTING DOCUMENTS UPDATED ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, by calling 1-312-626-6799 and entering meeting ID 828 4755 9265 or by Zoom at https://us02web.zoom.us/j/82847559265. For questions please call the Administration Department at 763-706-3610. CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE MISSION STATEMENT Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively addresses changing citizen and community needs in a fiscally - responsible and customer-friendly manner. APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items submitted after the agenda preparation deadline.) PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Dolores Strand Day, February 8, 2022. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) MOTION: Move to approve the Consent Agenda as presented. 1. Approve January 24, 2022 City Council Meeting Minutes. MOTION: Move to approve the City Council Meeting minutes of January 24, 2022. 2. Accept November 16, 2021 Traffic Commission Minutes MOTION: Move to accept the November 16, 2021 Traffic Commission minutes. 3. Accept January 5, 2022 Library Board Minutes. MOTION: Move to accept the Library Board Minutes of January 5, 2022. 1 City of Columbia Heights AGENDA February 14, 2022 City Council Meeting Page 2 4. Approve Recent Library Board Updates to the Policies of the Columbia Heights Public Library. MOTION: Move to Approve Updates to the Policies of the Columbia Heights Library. 5. Approve Gambling Permit, Immaculate Conception Church. MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo, pull-tabs, a raffle from August 5-7, 2022 (raffle drawing to be held on August 7, 2022) at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. 6. Adopt Resolution 2022-16, Approving IAFF Labor Agreement. MOTION: Move to waive the reading of Resolution 2022-16, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-16, approving the City of Columbia Heights IAFF Labor Agreement. 7. Adopt Resolution 2022-17, Approving PMA Labor Agreement. MOTION: Move to waive the reading of Resolution 2022-17, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-17, approving the City of Columbia Heights PMA Labor Agreement. 8. Adopt Resolution 2022-18, Approving IUOE Labor Agreement. MOTION: Move to waive the reading of Resolution 2022-18, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-18, approving the City of Columbia Heights IOUE Labor Agreement. 9. Adopt Resolution 2022-25, Approving LELS Labor Agreement. MOTION: Move to waive the reading of Resolution 2022-25, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-25, approving the City of Columbia Heights LELS, Local 342 Labor Agreement. 10. Adopt Resolution 2022-19; Non-Union Employee Wages and Benefit Adjustments, City Council Insurance Adjustments, and Paid On Call Wage Adjustments for 2022 Through 2024. MOTION: Move to waive the reading of Resolution 2022-19, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-19, approving 2022 through 2024 cost of living and fringe benefit adjustments for non-union supervisory and confidential/essential employees, insurance benefit adjustments for City Council members, and wage adjustments for seasonal/temporary recreation positions, part time library positions, seasonal public works positions, and paid on call firefighter positions. 2 City of Columbia Heights AGENDA February 14, 2022 City Council Meeting Page 3 11. Resolution 2022-20 Approving Plans and Specifications and Ordering Advertisement for Bids for Zones 6 and 7 Street Rehabilitation Program and State Aid Street Rehabilitation, City Projects 2202 and 2206. MOTION: Move to waive the reading of Resolution 2022-20, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-20 approving Plans and Specifications and ordering Advertisement for Bids for Zones 6 and 7 Street Rehabilitation Program and State Aid Street Rehabilitation, City Projects 2202 and 2206. 12. Resolution 2022-21 Declaring the Intent to Bond for Zones 6 and 7 Street Rehabilitation Program and State Aid Street Rehabilitation. MOTION: Move to waive the reading of Resolution 2022-21, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-21 being a resolution approving the declaration for the official intent of the City of Columbia Heights to bond for the Zones 6 and 7 Street Rehabilitation Program - Project 2202, and State Aid Street Rehabilitation - Project 2206. 13. Resolution 2022-22 Requesting Municipal State Aid System Construction Funds for Other Local Transportation Uses. MOTION: Move to waive the reading of Resolution 2022-22, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-22 requesting Municipal State Aid System construction funds for other local transportation uses. 14. Final Payment for 37th Avenue Mill and Overlay, City Project 1907. MOTION: Move to accept the work for Mill and Overlay on 37th Avenue from 5th Street to Central Avenue, City Project 1907, and authorize final payment of $123,561.83 to the City of Minneapolis, Minnesota. 15. Request to Modify the Two Hour Parking on the West Side of Central Avenue NE from 39th Avenue to 40th Avenue to Two Hour Parking 8 AM To 5 PM. MOTION: Move to designate two hour parking 8 am to 5 pm on the west side of Central Avenue from 39th Avenue to 40th Avenue, based on the recommendation of the Traffic Commission. 16. Updates to the Solid Waste Operating Policy (SWOP). MOTION: Move to update the Solid Waste Operating Policy (SWOP) dated February 7, 2022. 17. Authorize Purchase of Loose Equipment For New Fire Engine. MOTION: Move to authorize the Fire Department to enter into an agreement with MacQueen Emergency Group in the amount of $29,264.87 and Jefferson Fire in the amount of $25,804.36 for the purchase of loose equipment to come from the 2022 Fire Department Capital Equipment Replacement Fund 431-42200 in the amount of $55,069.23. 3 City of Columbia Heights AGENDA February 14, 2022 City Council Meeting Page 4 18. Authorize Carpet Replacement, Painting, Office Equipment Removal and Replacement, Cubical Replacements and Upgrades in the Fire Department and Police Department. MOTION: Move to authorize the Police Department and the Fire Department to enter into an agreement with the listed vendors and pricing for carpet and paint, furniture removal and reinstallation and cubical upgrading and replacing in the public safety building utilizing budgeted amount from 411-42100 and 411-42200 police and fire Capital Improvement General Government Buildings. 19. Add Parking Violation to State Payable Citation List. MOTION: Move to add Ordinance Section 7.202 (B) PARKING AND STOPPING ZONES to the State Payables List. 20. Approve Permit for the 2022 St. Patrick’s Day Parade. MOTION: Move to authorize the Police Department to issue a parade permit for the St. Patrick’s Day Parade to be held on Thursday, March 17th, 2022 beginning at 6:00 p.m. for the following streets: 40th Avenue at Van Buren St; west on 40th Avenue to Mill Street and end on Mill St in the area of Murzyn Hall. 21. Adopt Resolution 2022-23, Appointing Youth Commission Members. MOTION: Move to waive the reading of Resolution 2022-23, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-23, appointing Youth Commission members. 22. Resolution 2026-26, Approving Purchase Agreement With Heartland Properties of Blaine, LLC for the Purchase of Property Located at 5233 University Avenue NE, in the Cit y of Columbia Heights. MOTION: Move to waive the reading of Resolution 2026-26, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-26, being a resolution approving a purchase agreement with Heartland Properties of Blaine, LLC for the purchase of property located at 5233 University Avenue NE, in the City Of Columbia Heights. 23. Approval of License Agenda. MOTION: Move to approve the items as listed on the busines s license agenda for February 14, 2022 as presented. 24. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for February 14, 2022, in that they have met the requirements of the Property Maintenance Code. 25. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $4,016,430.74. 4 City of Columbia Heights AGENDA February 14, 2022 City Council Meeting Page 5 ITEMS FOR CONSIDERATION 26. Adopt a Fair Housing Policy. MOTION: Move to waive the reading of Resolution 2022-24, there being ample copies available to the public. MOTION: Move to approve Resolution 2022-24, a resolution to approve the Columbia Heights Fair Housing Policy and direct Staff to implement the policy. PUBLIC HEARINGS Ordinances and Resolutions Bid Considerations New Business and Reports CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager Report of the City Attorney COMMUNITY FORUM At this time, individuals may address the City Council about any item not included on the regular agenda. Speakers that are in-person are requested to come to the podium. All speakers need to state their name and connection to Columbia Heights, and limit their comments to five (5) minutes. All speakers are also asked to fill out this information as well as their address on a form for the Council Secretary's record. Those in attendance virtually should send this information in the chat function to the moderator. The City Council will listen to brief remarks, ask clarifying questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. Generally, the City Council will not take official action on items raised at the Community Forum at the meeting on which they are raised. ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 5 PROCLAMATION Dolores Puente Strand Day, February 8, 2022 WHEREAS, Dolores Puente Strand was honored by friends and family on her 90th birthday during the week of the 8th of February, 2022; and WHEREAS, Dolores Puente Strand was born in Ironwood, Michigan on February 8, 1932. Her father emigrated from Spain as a young man; her mother was born in Ironwood, MI. After their marriage, her parents initially lived in Italy for 15 years but eventually returned to Ironwood, MI where Dolores grew up. She attended St. Ambrose School and was the Salutatorian for the Class of 1949. On the 7th of May, 1955 she married Wallace R. Strand and they have four children, Lance, Steven, Kevin, and Diane. Dolores now has ten grandchildren and two great- granddaughters. WHEREAS, her love of family, selfless kindness, and high achieving personality lead to her endless accomplishments, traveling nationally and internationally, taking part in church activities, and book clubs; and WHEREAS, Dolores started the Highland Elementary School PTA, and the volunteer HATS (Heights Aid to Teachers and Students) program, is a former Toastmaster, and currently an active member of PACIM (Polish American Cultural Institute of MN) and Sister Cities International; and WHEREAS, In 1981 Dolores founded our local Sister Cities International group between Columbia Heights and Łomianki, Poland. She has been the president for 30 years and guided the dedicated members through fundraisers, travels to Łomianki, attending national and international Sister City International conferences, and hosting an international conference in Minneapolis. Major accomplishments have been providing an ambulance for the Łomianki Children's Hospital and a horse for their physical therapy program, sponsoring exchange of Police Officers and students, and planting commemorative trees in Łomianki Park, Columbia Heights. They donated over 200 new wheelchairs to Warsaw, Poland through the Kenneth Behring Wheelchair Foundation. They financed the translation and publication of the Polish documentary WWII book "Frantic 7". The Columbia Heights Sister City group won two national awards in three years for "Best and Most Active Sister City" from smaller communities with populations of 20,000 in the USA; and WHEREAS, Dolores Puente Strand is an extraordinary lady, stellar citizen, and a loving mother and wife cherished by her family, friends, and all of Columbia Heights. 6 Item A. NOW, THEREFORE, be it resolved that I, Amáda Márquez Simula, Mayor of Columbia Heights, , do hereby deem it an honor and pleasure to extend this Certificate of Recognition to Dolores Puente Strand on the occasion of her 90th Birthday with sincere congratulations and best wishes for many more happy productive years. I proclaim February 8, 2022, as Dolores Puente Strand Day in the City of Columbia Heights, County of Anoka, State of Minnesota, U.S.A. ________________________________ Amáda Márquez Simula, Mayor February 8, 2022 7 Item A. CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers John Murzyn, Jr. Connie Buesgens Nick Novitsky Kt Jacobs City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Monday, January 24, 2022 7:00 PM MINUTES The following are the minutes for the Meeting of the City Council held at 7:00 pm on Monday, January 24, 2022, in the City Council Chambers, City Hall, 590 40 th Avenue NE, Columbia Heights, Minnesota. Due to the COVID-19 pandemic, this hybrid meeting was held both virtually and in-person. CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 7:00 pm. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember Murzyn, Jr.; Councilmember Novitsky Also Present: Kelli Bourgeois, City Manager; Jim Hoeft, City Attorney; Sara Ion, City Clerk/Council Secretary; Lenny Austin, Chief of Police; Anthony Guzdkiewicz, Police Officer; Eileen Sowry, Imbedded Social Worker; Jim Hauth, Public Works; Dan O’Brien, Assistant Fire Chief; Minerva Hark, City Planner; Jeff Bahe, Business Owner; Zach and Melissa King, Residents; Daniel and Amy, Residents; Korrie Holzer, Resident; Connie Shackle, Resident; Tia Weinand, Resident; Michael Weinand, Resident; Nathan Roberts, First Lutheran Church; Alexandria Bowman, Resident; Larry McDonough, Tenant Attorney; Krystin Eldridge, Tenant Advocate; Angela Bonfiglio, Tenant Advocate; Arianna Anderson, Minneapolis Resident of Havenbrook; Olaxson Koisee, Minneapolis Resident of Havenbrook; Maria Bertrand, Tenant Advocate; Shanley Fogarty, Resident; Matt Guertin, Resident; Aza Donnelley, Resident; Frost Simula, Resident. PLEDGE OF ALLEGIANCE MISSION STATEMENT Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively addresses changing citizen and community needs in a fiscally - responsible and customer-friendly manner. APPROVAL OF AGENDA Motion by Buesgens, seconded by Councilmember Jacobs, to approve the Agenda as amended. All Ayes, Motion Carried 5-0. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Black History Month Proclamation Mayor Márquez Simula recognized the month of February 2022 as “Black History Month” and read the City’s Proclamation. 8 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 2 Zach and Melissa King accepted the proclamation and stated they were honored to receive the proclamation on behalf of the African American Community in the City and it means a lot that the month is recognized. B. Health Care Month Proclamation Mayor Márquez Simula recognized the month of January 2022 as “Health Care Month” and read the City’s Proclamation. Members of the health care community in the City accepted the proclamation and thanked the Council for the recognition and support. They encouraged everyone to continue to be kind during these times. C. International Holocaust Day of Remembrance Proclamation Mayor Márquez Simula recognized January 27, 2022, as “International Holocaust Day of Remembrance” and read the City’s Proclamation. Daniel and Amy, City residents, accepted the proclamation. Daniel stated this day is to remember all groups that have been persecuted and that it still goes on today. He stated he was personally impacted by the Holocaust. He added that there continues to be hate in the world, and this country was built on escaping religious persecution. He thanked the Council for recognizing this day within the City. D. Climate Awareness Proclamation Mayor Márquez Simula recognized 2022 as “Climate Awareness Year” and read the City’s proclamation. Jim Hauth, Public Works Superintendent accepted the proclamation via Zoom and thanked the Council. E. Introduction of New IT Director Jesse Hauf City Manager Bourgeois stated last year a consultant was hired to create an IT strategic plan, and within the plan, it was recommended to create a separate IT division within the City and establish an IT Director position. Director Hauf introduced himself to the Council. He stated he was previously an IT Technician at the City about ten years ago, he has many years of experience in IT and he also owns and operates 10K Brewing in Anoka. He hopes he can serve the City well and that the department can be a forward thinking department, where IT can execute on. Councilmember Buesgens welcomed Director Hauf and stated she is excited about this new IT Director position, which was formally part of the Finance Director position. Councilmembers welcomed Director Hauf. F. Introduction of New Police Officer Anthony Guzdkiewicz 9 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 3 Chief Austin introduced Officer Guzdkiewicz and gave his educational background. He stated that Officer Guzdkiewicz worked as a CSO for about a year for the department before he was promoted to Police Officer. Officer Guzdkiewicz stated he looked forward to getting to know the Council and is proud to serve the City. G. Introduction of Imbedded Social Worker Eileen Sowry Chief Austin introduced Social Worker Sowry, he stated the department was fortunate to receive a Department of Justice grant to fill this position. He added that it was a competitive grant, and they were one of thirty-four agencies in the United States to receive a grant. Chief Austin provided background on Social Worker Sowry’s employment, which included working in correctional facilities and working with people who are having psychotic episodes or may be suicidal. He stated that she has been onboard for a few weeks now and is already making an impact on the department. Social Worker Sowry thanked the Council for having her at the City and for the support that was expressed of having a social worker imbedded in the department. She stated she is excited to be working in the department and looking forward to helping people in the City. CONSENT AGENDA Motion by Councilmember Jacobs, seconded by Councilmember Novitsky, to approve the Consent Agenda as presented. All Ayes, Motion Carried 5-0. 1. Approve January 10, 2022 City Council Meeting Minutes. MOTION: Move to approve the amended City Council Meeting minutes of January 10, 2022. 2. Approve January 13, 2022 Special City Council Meeting Minutes. MOTION: Move to approve the Special City Council Meeting minutes of January 13, 2022. 3. Approve Resolution 2022-12 Appropriating $25,000 From the General Government Special Projects Fund 226 and Entering Into An Agreement with the Morris Leatherman Company to Conduct a Community Survey. MOTION: Move to waive the reading of Resolution 2022-12 there being ample copies available to the public. MOTION: Move to approve Resolution 2022-12, being a resolution appropriating $25,000 from the fund balance of the general government special projects fund 426 to the 2022 budget, and authorizing the city manager to enter into a related agreement with the Morris Leatherman Company for completion of a community survey. 4. Approving the Memorandum of Agreement (MOA) Between the State of Minnesota and Local Governments and Authorizing Participation in the Nat ional Opioid Settlements. 10 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 4 MOTION: Move to waive the reading of Resolution 2022-13 there being ample copies available to the public. MOTION: Move to approve Resolution 2022-13, being a resolution approving the Memorandum of Agreement (MOA) between the State of Minnesota and local units of government and authorizing participation in the national opioid settlements. 5. Approve 2021 Pay Equity Report. MOTION: Move to accept the City of Columbia Heights 2021 Pay Equity Report. 6. Award Contract to Replace Entry Doors at Top Valu Liquor Store II. MOTION: Move to award a contract to replace the entry doors at Top Valu Liquor Store II, to Stanley Access Technologies for $16,800. 7. Authorization to Seek Bids for 2022 Sanitary Sewer Rehabilitation Project. MOTION: Move to authorize staff to seek bids for the 2022 Sanitary Sewer Rehabilitation project on Central Avenue, 37th to 45th Avenues. 8. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for January 24, 2022, in that they have met the requirements of the Property Maintenance Code. 9. Approve License Agenda. MOTION: Move to approve the items as listed on the business license agenda for January 24, 2022, as presented. 10. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $974,013.95. PUBLIC HEARINGS 11. Consideration of Resolution 2022-009, Revocation of the License to Operate Rental Units Within the City of Columbia Heights Against the Rental Property at 1401/1403 Circle Terrace Blvd. NE for Failure to Meet the Requirements of the Residential Maintenance Codes. This item was not acted on because the Residential Maintenance Codes were met. 12. Consideration of Resolution 2022-010, Emergency Abatement at 841 49th Ave NE. Assistant Chief O’Brien’s report stated that on September 9, 2021, a complaint-based inspection was conducted at the property of 841 49th Ave NE. He found the structures on the property (home and garage) unsecured and excessive sanitary violations and large amounts of trash, debris, and rubbish throughout the interior of the home as well as a flooded basement. A compliance order was sent via regular mail to the owner at the address and a copy was posted on the property with a declaration of the building as 11 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 5 Hazardous Building/Unfit for Human Habitation posting. On June 28, 2021, following numerous attempts to find and make contact with the property owner, Assistant Fire Chief O’Brien, concerned that the electric, water, and gas utilities were compromised by the basement flooding initiated an emergency disconnect abatement of said utilities. A Notice to Close the Vacant/Dangerous Structure was posted on the property and a copy was mailed to the address on file. On November 11, 2021, following several unsuccessful attempts to make contact with the owner of record, Assistant Fire Chief O’Brien ordered Bauer Services to secure the vacant structure. Based upon said records of the Fire Department, the following conditions and violations of City Code were found to exist and have been abated: approve the emergency, and any subsequent, abatements of the hazardous situation located at 841 49th Ave NE. Mayor Márquez Simula opened the public hearing. No one wished to speak. Councilmember Buesgens stated that she doesn’t recall a time where the owner could not be contacted and asked if they are required to wait a certain amount of time before taking action. Assistant Chief O’Brien said they are just waiting to hear from someone to claim the property, it looks like the taxes were paid last year. He added that if someone doesn’t claim the property they will need to look into options in the future. Motion by Councilmember Jacobs, seconded by Councilmember Buesgens, to close the public hearing and waive the reading of Resolution 2022-010, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember Jacobs, seconded by Councilmember Buesgens, to adopt Resolution Number 2022-010, being resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the emergency abatement, and any subsequent abatements, of the hazardous situation located at 841 49th Ave NE. All Ayes, Motion Carried 5-0. 13. Consideration of Resolution 2022-011, Emergency Abatement at 4501 4th Street NE. Assistant Fire Chief O’Brien’s report stated that on September 9, 2021, a complaint-based inspection was conducted on the property at 4501 4th Street NE. Inspectors found violations of city code. A compliance order was sent via regular mail to the owner at the address and posted on the property. On September 16, 2021, pursuant to city code, the property was posted as Unlawful to Occupy. Assistant Chief O’Brien found the front door of property out of the frame and unsecured. On October 1, 2021, Assistant Chief O’Brien issued orders to the property owner to secure the vacant structure. On November 2, 2021, Assistant Chief O’Brien obtained a Search Warrant from the 10th Judicial District to facilitate the correction of violations in the absence of a property owner. On November 10, 2021, the Assistant Fire Chief ordered the water department to shut off the water to the property and on November 11, 2021, ordered Bauer Services to winterize the water system 12 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 6 and secure the vacant structure. On November 11, 2021, the Assistant Fire Chief ordered Bauer Services to secure the vacant structure following a break-in. Based upon said records of the Fire Department, the following conditions and violations of City Code were found to exist and have been abated: approve the emergency abatement, and any subsequent abatements, of the hazardous situation located at 4501 4th St N.E. Assistant Chief O’Brien added that the property owner was deceased, and they could not find any information regarding any other ownership or probate process ongoing. He was aware of a grandson that wanted to occupy the property but since he was not the owner there could be no owner to hold a rental license. He stated that a tree at the property also needed to be removed due to someone chopping around the base, making it unsafe. Mayor Márquez Simula asked how often does it happen to have two abatements. Assistant Chief O’Brien stated it does not happen very often, it’s unusual. Mayor Márquez Simula opened the public hearing. No one wished to speak. Motion by Councilmember Novitsky, seconded by Councilmember Murzyn, Jr., to close the public hearing and waive the reading of Resolution 2022-011, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember Novitsky, seconded by Councilmember Jacobs, to adopt Resolution Number 2022-011, being resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the emergency abatement, and any subsequent abatements, of the hazardous situation located at 4501 4th St NE. All Ayes, Motion Carried 5-0. 14. Approve Suspension of Alcohol License for Jeff's Bobby and Steve's Autoworld, located at 3801 Central Avenue NE. City Planner Hark reported that on November 12, 2021, the Columbia Heights Police Department conducted routine alcohol compliance checks at all licensed alcohol retailers in the City of Columbia Heights. Jeff’s Bobby and Steve’s Autoworld, a licensed retailer of off-sale 3.2% beer, located at 3801 Central Avenue NE, failed their compliance check that day by selling alcohol to a person under the age of 21. This is their second violation within a 24-month period. City Code Section 5.511 (C)(1) stipulates that the sale of alcoholic beverages to a person under the age of 21 subjects an Off-Sale Beer licensee, who is enrolled in the Best Practices Program at the time of violation, to an administrative penalty of $500.00 for a second offense within a 24-month period. In addition, after the second offense within a 24-month period, the license shall be suspended for not less than three days. A previous violation occurred on November 6, 2020, at which time, an employee sold alcohol to a person who was under the age of 21. 13 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 7 Staff recommends that the City Council suspend the Off-Sale 3.2% Beer license issued to Jeffrey Bahe and Robert Williams, on behalf of Jeff’s Bobby and Steve’s Autoworld, for a minimum of three days. Staff recommends the suspension dates of January 28, 29, and 30, 2022. City Planner Hark added that this does not require the whole store to shu t down, rather just the suspension of alcohol sales. She stated that the licensee will need to work with the Police Department on how to restrict access during these days, such as locking coolers or removing alcohol from public view. Mayor Márquez Simula opened the public hearing. Jeff Bahe, owner of Jeff’s Bobby and Steve’s Autoworld, stated that he has nothing to say but they do train their employees, and they are told to scan the license. He added that the individual “took it upon himself not to do his job”. Mr. Bahe stated the individual does not work there anymore; they are having a hard time finding employees and are short-staffed, but there are no excuses for this. In the future, the system is set up to require them to scan the license, and they cannot override it. Motion by Councilmember Buesgens, seconded by Councilmember Novitsky, to close the public hearing and waive the reading of suspension of Alcohol License for Jeff's Bobby and Steve's Autoworld, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember Buesgens, seconded by Councilmember Novitsky, suspend the Alcohol License issued to Jeffrey Bahe and Robert Williams, on behalf of Jeff's Bobby and Steve's Autoworld, located at 3801 Central Avenue NE. The three-day suspension shall be effective on the dates of January 28, 29, and 30, 2022 as determined by the City Council. All Ayes, Motion Carried 5-0. ITEMS FOR CONSIDERATION New Business and Reports 15. Accept 2021 Compensation Study. Manager Bourgeois stated that the City contracted with Keystone Compensation to conduct a citywide compensation analysis. The last compensation study was conducted in the 1980s. During a closed session the draft analysis and implementation strategies were discussed. This study is being used in bargaining unit negotiations and required that every job description within the City to be updated. It is recommended that the City Council accepts and approves the final Classification and Compensation Program and the implementation strategy as discussed. Motion by Councilmember Jacobs, seconded by Councilmember Murzyn, Jr., to accept City of Columbia Heights Employee Compensation Study. All Ayes, Motion Carried 5-0. CITY COUNCIL AND ADMINISTRATIVE REPORTS 14 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 8 Report of the City Council Mayor Márquez Simula said she attended our Sister City meeting; if interested in learning about Lomianki, Poland, the group meets monthly in the Council Chambers and is discussing a trip in fall 2022; if you are a member remember to send in your dues. She attended the Traffic Commission meeting; the Winter Parking Townhall Discussion, which was fantastic; attended the ceremony of the swearing in of Officer Guzdkiewicz; hosted the first LatinX Community Listening Session on Zoom; attended a Heights Next board meeting on Zoom; and over the last five days had many conversations regarding Havenbrook Homes and the current situation. Councilmember Novitsky stated he attended the Winter Parking Townhall Discussion , it was well attended and thanked those who attended. He said the Saint Patrick’s Day Parade that was previously held in Minneapolis, will be held in the City this year on February 17, 2022, details are being worked out; the Lions are hosting a wrestling event at Murzyn Hall on Saturday, February 12, 2022, doors open at 6:00 pm. Councilmember Murzyn Jr. congratulated Officer Guzdkiewicz and told the Police Department to keep up the good work. Councilmember Jacobs said she attended “Engaging Women of Color”; as part of the COVID Relief Program Metropolitan Council announced that the City has been allocated $57,000; she attended Officer Guzdkiewicz’s swearing in ceremony; she congratulated him and said it is nice to see young people who have been involved in the community step forward, and take on what he is taking on in today’s culture. She added that she attended the Traffic Commission m eeting and the City’s Winter Parking discussion, where she was impressed with the attendance and feedback; she facilitated 11 resident reach outs. She later added that the Charter Commission meeting that was scheduled for January 2022 has been canceled and the next meeting will be held in April 2022, at which any movement forward on Special Elections for Council vacancies will be discussed. Councilmember Buesgens attended the Winter Parking discussion and appreciated those who attended and all of the feedback; she added that hopefully the City can work on the concerns that were mentioned. She attended the LatinX Listening Session, the Heights Next board meeting, and addressed resident concerns regarding the rental revocation at the last meeting that impact ed 21 homes. She welcomed Officer Guzdkiewicz and said they look forward to having him part of the department, she was unable to attend the ceremony as she had a prior commitment. She stated she is excited that Social Worker Sowry’s position being added to the Police Department as she believed having access to a social worker would be helpful for the department and the residents. Report of the City Manager Manager Bourgeois stated that 10 applications were received for the Youth Commission and will be reviewed by the Council in the next week; SnowBLAST is returning for a second year on February 5, 2022 at Huset Park from 3:00-6:00 pm, hosting several activities; with the approval of the Community Survey that evening, staff is asking the 400 residents that receive a phone call to help by scheduling to take the survey as they need the feedback; there also will be a 10-20 question survey available that anyone can take and the results will be made available once the survey is complete. She added that several staff members and departments have been working on rental licensing and updating 15 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 9 ordinances including addressing the corporate landowner issue, which was planned to come to Council in the next few months, there will be more information to come. Report of the City Attorney Attorney Hoeft had no update. COMMUNITY FORUM Mayor Márquez Simula opened the community forum. Mayor Márquez Simula made a statement regarding Havenbrook Homes. She stated she knows many residents are upset and she also raised kids in rentals; she understands how it is to have a negligent landlord, and that renters can feel powerless. She added that this week she has spent hours speaking to renters who are affected by this unfortunate situation and speaking to City staff, City attorney, and nonprofit organizations. She stated the Council continuous reviews rental properties and usually landlords make repairs that are needed, but each month the Fire Department identifies rentals that are unsafe by absentee landlords, which is done so that renters have safe and dignified housing. Havenbrook Homes had multiple properties that were deemed unsafe for residents and did not respond to any notices for six months. Mayor Márquez Simula emphasized that it is the responsibility of the landlord to keep renters updated, and it was her understanding that they were doing so; however, it was discovered they were not, when 21 families were given notices to leave the property. She continued that she learned that these families were not notified of the public hearing , did not have the opportunity to be a part of the solution by having their voices heard, or make plans due to the revocation. She stated it is “not fair, especially during this current housing market, in the winter, during a pandemic and it isn’t right, the City has a business relationship with property owners, but they also have a relationship with renters”. She shared some information regarding what she learned about tenant’s rights, including that the Police Department will not forcefully remove renters from their homes, that utility companies and the City are required to still provide utilities to the property, renters can contact Judicare so they will work for the renter, where rent payments can go into an escrow account rather than to Havenbrook Homes. She stated Havenbrook Homes cannot evict renters and will not change the locks on the properties. She asked that renters inform the City of any changes to their property, and they will do the same. She said she is committed to doing everything she can for their affected families and making positive changes for renters in the future, and staff is working to find ways for families to stay in their homes. She provided business cards with her personal cell for anyone who like to speak to her directly about the situation. Korrie Holzer, City resident, stated she and her husband have been renting from Havenbrook Homes for three years; she’s celebrated holidays, done housework, gardening, shared meals, had her children and godchildren at her home, where it has accumulated life and love. She said they now have less than 45 days to pack up those three years, establish vital services, notify all appropriate parties and family, and to cry, stress over, and figure out where to move and how to pay. She stated each renter’s credit score will be impacted by this, because a hard inquiry is completed, where some renters are trying to buy homes; the repercussions of this will be long standing and homelessness is only one of them. Ms. Holzer said that the average moving costs from one rental to another is $4,000, according to several relocation calculations; she doesn’t have an extra $4,000 after Christmas, whil e she is out of work, and her household is recovering from COVID. She stated that three years ago her and her husband moved 16 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 10 back to Minnesota, after moving to the Southwest to retire her parents and selling their small business; moving across the country twice in two years is a serious financial undertaking. She indicated that they chose to move to the City to be close to their friends and rent while they saved to buy a home, then a pandemic hit and she lost her job, her son moved back in but in the winter there is less work so he is barely making it. They were still happy to be back in the Midwest where “people care about their neighbor”. She said they found a house but can not move in until June, and the City gave them until March 4, 2022, to move; she was so proud to live in the City and is disturbed that she and 20 other households may experience financial ruin and homelessness. Ms. Holzer provided details on some of the families and the situations they are enduring. She added that the households they see as “slums in this area, are homes they have established and maintained”, if there is no direct health hazard why they cannot stay out their leases. She said that the Council has the legal ability to protect the renters under the tenant remedies acts, appoint a third party and take on the management of the rentals. She said that the Council said that two were not livable, but her home is. She stated she didn’t believe that the Council was going to do anything about this situation, but asked that it be changed for the future, as 45 days to move out in the winter is a punishment to pay for a “crime they did not commit”. Connie Shackle, City resident, stated she has lived in her property since 1993, the property next to her has switched ownership several times over the years, and Havenbrook Homes took over in 2014; all the renters since have been great neighbors. She said that one of the renters left for vacation and forgot to leave a key so she could help care for their cats and with the help of Havenbrook Homes and the Police Department they were able to gain access. She stated she isn’t there to defend Havenbrook Homes, but the renters have been good families and neighbors, they are required to take care of the mowing and snow removal, they are screened, pay high rent to live there, and are “human beings that deserve to be treated with respect”. She understands the City must adopt and follow the rules even when those decisions are unpopular, however, she does not understand how the City could revoke a license without knowing how many families would be impacted. She stated that if the City had the ability to put a notice on the home, how did those who occupy the properties not receive a notice that there was going to be a meeting about their home. She said that she hopes this will be changed for the future as a bad landlord is not going to notify residents that there is going to be a public meeting that they didn’t fix their house. She added that she believes the City should have an inspection process for when homes are sold and that they should be held to the same standard to notify residents, just as if she were to want to change her home to a duplex, she would be required to do so. She stated she is concerned about the rental property and how long it may remain vacant or what will be done with it if Havenbrook Homes doesn’t do anything, there is a portion of sidewalk that leads to a bus stop, and she will probably have to shovel. She concurred with Ms. Holzer that she believes the City should have a third party take over the management and the residents can stay until the end of their lease. She asked the Council if there is anything that can stop Havenbrook Homes from purchasing a home in the City. Tia Weinand, City resident, stated she has been homeless before and was hoping that would never happen to her children. She said that when the two licenses were revoked, it also revoked licenses for 12 other properties and displacing 20 other families and doesn’t understand how this “clerical error” took place. She stated that these homes are not unsafe, they are not low income, or “transient renters” who are not invested in this community; two -thirds of income is spent on rent, unlike homeowners; they are active in their community and always have been. She said she would feel better about this whole situation if this was a “blatant attempt to gentrify the City by evicting renters instead 17 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 11 of being a clerical error and being completely forgotten about”. She showed the Council a breakdown of the cost of moving for her situation and explained there are not many properties in the area where her kids can go to the same school. She explained some of the solutions that can be done: first , was do nothing, the properties will go into disrepair, Havenbrook Homes has made some repairs; second, the renters can file individual lawsuits, which some will not be able to so they will have to move anyway, which is the same is doing nothing; third, provide relocation funds; fourth, develop a community land trust and sell back to renters; fifth, the City can file tenant remedy action and take on the lawsuit. She stated she is unsure where to go from here or why she would want to remain a resident of the City if all she is, is a “clerical error”. Michael Weinand, City resident, started by saying that the renters are not there to defend or criticize Havenbrook Homes, but they angered at the City and the departments that have failed this process. He stated they moved into their property in March 2021 and on January 18, 2022, it was the first time they heard from the City, when the Fire Department posted the notice. He stated that because of the pandemic his children were at home during that time, and he had to comf ort his child who was worried about having to leave her home. He said that the damage is done, the families are traumatized by the actions of the City, and everyone in the neighborhood can see the notice on their homes that says that they have to leave. He stated he doesn’t know what to do or what the solution is, but this is a dispute between the City and Havenbrook Homes. They received the clarifying letter, but it is an insult, stating that the City doesn’t want to equate affordable housing with unsafe housing, but he stated, “who says it is affordable or unsafe”, as no one has inspected the interior of the homes. He said the letter also said that they did not need to be out in 45 days but on the notice it is in big red letters; he continued that it stated it hoped they would continue to part of the community, but why would they want to be; the trust is broken. Mr. Weinand stated that the Council can fix this and although it may have not been their intention, their actions sent a message that they care about the details of the rental license and the relationship with the landlord and not about the people who live there. He stated this is their opportunity to step up and prove that they care about residents, and he doesn’t want his kids to worry about where to live; there needs to be a long-time solution, so this doesn’t happen again, and it is unacceptable. He said that the Council has an obligation to do a thorough process and inform those who need to be informed, otherwise they should not serve as public servants. Nathan Roberts, First Lutheran Church Staff, stated he spent ten hours this week on the phone with several groups trying to help figure out what people are going to do. He was delivering a bed to one of the families, who he has mentored the children for three years, and he said they are very afraid now that they received the notice. He stated he spent time trying to find Section 8 housing, reaching out to several groups, it took four days to get a phone call back; it is unreasonable to find housing in 45 days. He stated this City is for “working class people” and the City cares about them , but if there was a mistake, then the City could use its collective power to fight on behalf of it’s citizens versus everyone having to find their own lawyers. He stated it’s expensive to have your own lawyer, which is difficult for most people to do; he believes the Council can do something about this and use the resources they have to help the community. He said that the StarTribune is already covering this situation and he doesn’t want to be part of a community that is in a newspaper evicting people in the middle of winter; that’s not who the City is. He lives in south Minneapolis, which can be rough, and there is a large homeless population, which isn’t the way it is in the City because “people show up for neighbors and 18 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 12 renters”. He stated these people are amazing valuable members of the community and th ey deserve that the Council dig deep into this situation. Alexandria Bowman, City resident, stated she lives in a house with three mid-20-year-olds. She came home one day and noticed the 45-day notice; she called the housing company and they didn’t know what she was talking about, so she called the Fire Department, where she was told there should be a letter on the door as well; there was an empty envelope. She stated she isn’t equipped to deal with this, all of her roommates are from south Florida, and the don’t have the resources here or any family; they found this rental in 2020, which was a difficult process, and like living there and intended on signing a new lease. She said she is a server, but the industry has taken a huge hit because of the pandemic, but she still makes too much money for Judicare to help. She stated she does not have the means to move, and she and her roommates do not intend on moving; the market does not allow for them to move. She requested that they could stay until July when their lease ends and that their security deposit returned when they haven’t done anything wrong on their end, even if the other party has not held up their end of the rental agreement. She stated this is her first rental and if she has a bad experience, she doesn’t know how she will find another place; she has been homeless before and hopes that something can be figured out. Larry McDonough, Landlord/Tenant Attorney, stated via Zoom that he has been an attorney for 38 years mostly in the landlord/tenant area. He said they are concerned about the revocations for all of the reasons mentioned such as homelessness, the housing market as vacancy rates are low in the winter season, and there is data regarding evictions during a pandemic leading to higher infections. He stated that each individual could file a case but in order for the court to be involved, each tenant of each property would need to file but the City could file a case that covers all of the properties ; that they can help the City file and that City action is the best solution. Mayor Márquez Simula thanked those who are speaking tonight and stated that although a response cannot be given tonight, the speakers are being heard and the information will used in their decision making; she expressed empathy for what the tenants are going through. Krystin Eldridge, Tenant Advocate, stated via Zoom that the tenants should not be held responsible for the neglect and repairs; she asked that the Council not evict tenants during the winter and a pandemic when children are learning at home; she asked for a TRA to be implemented and a City administrator be appointed over the homes; to rescind the notices and follow through on what renters want to see in their homes and respect that and take care of the citizens in the City. Angela Bonfiglio, Tenant Organizer for Havenbrook tenants in Minneapolis, stated via Zoom that she was displaced herself from her home this winter and can only imagine what these renters are going through; she hopes the Council can take action. She said that Havenbrook tenants in Minneapolis have experienced lack of communication, rent increases, lack of repairs, and very slow responses in the inspection process. She requested that the City work directly with the families that are affected and follow through with what renters want to see in their homes; they want to stay in thei r homes and have an investment in this community. She asked the City to rescind the notice to vacate and file a tenant remedy action for the court to appoint an administrator on the properties to keep them in their homes, run responsibly, and make repairs; get the rent abatement for the affected renters. She stated 19 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 13 that Havenbrook Homes is responsible for this in the City but it should not be affecting the renters as it is currently. Arianna Anderson, Minneapolis Resident of Havenbrook, said via Zoom that she and her family lived in a home that was neglected, however, she is asking the City to find other solutions and not force the renters to find new housing during a pandemic in the middle of the winter. She stated she listened to all the speakers’ stories and it’s heartbreaking; she asked that they step up with real action and not punish the tenants. She asked the City rescind the notice to vacate, file a tenant remedies action to get a court to appoint an administrator, and get a rent abatement for the affected tenants. Olaxson Koisee, Minneapolis Resident of Havenbrook, stated via Zoom that he has rented from Havenbrook Homes the last two years and is facing the same problems that the tenants in the City are facing. He had the opportunity to share his story with the Attorney General and Governor of Minnesota. He asked that the Council listen to the tenants that are affected; he said that he doesn’t believe it’s appropriate with the winter to have the tenants that have established themselves and be out there. Mr. Koisee asked that a committee be set up to go into the homes to inspect them and see; he does not want to believe that these homes are to the extent that they cannot reside in them. He asked the City rescind the notice to vacate, file a tenant remedies action to get a court to appoint an administrator, and get a rent abatement for the affected tenants. Maria Bertrand, Tenant Advocate, stated via Zoom that she is there today in solidarity of tenants in the City; they heard from tenants of the City of Minneapolis about the issues with Havenbrook Homes, however the way to respond is not to punish tenants. She stated the City is forcing tenants to find new homes during a housing crisis, pandemic, and in the winter. She added that tenants deserve safe, affordable, and dignified housing; their voices and demands should be a priority. She asked the City to work with the families affected, rescind the notice to vacate, file a tenant remedies action to get a court to appoint an administrator, and get a rent abatement for the affected tenants. Shanley Fogarty, City resident, stated via Zoom that he has been a tenant of Havenbrook Homes for four years and received the notice on their home. He said the one thing they are asking for that they haven’t gotten so far is communication; the clock is now ticking as it’s been a week since they received the notice and they don’t know where they are going to end up. He stated they need to make a plan, they have a pet, they work from home, and they are unsure if they need to be getting rea dy to move; they feel clueless and in the dark. Matt Guertin, City resident, and Mr. Fogarty’s roommate, stated via Zoom that there is a mental health aspect of it, with seasonal depression and the pandemic, and now they have to figure out a new place to live. He continued that they are a part of the community, pay their bills and ultimately they are the ones getting hurt by this; they used to be proud of living there but now it’s embarrassing, it’s sad, it shows a lack of compassion and there are things that the Council can do about it. He said he isn’t sure if the City is trying to prove a point by saying these homes need to be up-to-date but he hopes they find it in their heart to do something. He reiterated what several of the other speakers prior stated regarding the housing market, Judicare not helping if you make a certain amount of money, they can’t afford a lawyer, and they aren’t sure what plan they should make. 20 Item 1. City of Columbia Heights MINUTES January 24, 2022 City Council Meeting Page 14 Aza Donnelley, City Resident, said via Zoom that she stands in solidarity with all of the tenants who are needing to leave their homes in 45 days. She stated that she isn’t the only homeowner in the City who is watching this situation, feeling helpless, sad, and worried for these people who are neighbors and part of the community. She asked the City follow the recommendations that have been outlined tonight to help these people stay in their homes, and for homeowners like herself, she mentioned that election years are coming and to do the right thing. Frost Simula, City Resident, stated via Zoom that hearing from all of the speakers, the Council knows the affects that are happening. He stated that when the Council revoked the licenses, that they did not know they were affecting 21 properties, that is a failure of process, and it does need to remedied. He said that ultimately Havenbrook Homes is at fault, not the tenants, and the City should file the TRA like other cities have, and it can be done. Mayor Márquez Simula thanked the speakers again and stated it is very valuable to this process. Councilmember Buesgens stated that her heart goes out to the tenants, she hopes that as a City that they can help them. She said she understands they are under a lot of stress, she hears them, and she hopes they can find a way to ease the burden and they will try. ADJOURNMENT Motion by Jacobs, seconded by Councilmember Buesgens, to adjourn. All Ayes, Motion Carried 5-0. Meeting adjourned at 8:54 pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 21 Item 1. TRAFFIC COMMISSION AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Accept November 16, 2021 Traffic Commission Minutes DEPARTMENT: PUBLIC WORKS BY/DATE: KATHY YOUNG/JANUARY 21, 2022 BACKGROUND: The November 16, 2021 Traffic Commission minutes were approved by the Traffic Commission at the January 18, 2022 meeting. RECOMMENDED MOTION(S): MOTION: Move to accept the November 16, 2021 Traffic Commission minutes. ATTACHMENT(S): November 16, 2021 Traffic Commission Minutes 22 Item 2. TRAFFIC COMMISSION - PUBLIC HEARING City Hall—Council Chambers, 590 40th Ave NE Tuesday, November 16, 2021 6:00 PM UNAPPROVED MINUTES CALL TO ORDER/ROLL CALL The meeting was called to order by Chairperson Schluender at 6:00 p.m. Members present: Commissioners Ciesynski, Davis, Finkelson, Nekora, Schluender Staff present: Kathy Young, Assistant City Engineer Captain Markham, Police Sue Schmidtbauer, Administrative Assistant Council Liaison: Amáda Márquez Simula (via Zoom) APPROVE MINUTES 1. Motioned by Davis, seconded by Ciesynski, to approve the minutes of October 19, 2021 as presented. Motion passed unanimously. PUBLIC HEARINGS 2. REQUEST FOR MODIFICATION TO THE TWO HOUR PARKING ZONE IN FRONT OF 3932 CENTRAL AVENUE Residents Present: Maria Davis, 3932 Central Ave Marla Dotson, 3932 Central Ave (via Zoom) Fatemeh Rabon, 3928 Central Ave Ramona Anderson, 4132 Stinson Blvd Commissioner Davis is requesting the two hour parking restriction in front of the apartment building at 3932 Central Avenue be modified or removed due to lack of tenant parking spaces. There are 22 units in the apartment building and only 11 parking spots, one being handicapped. Two hour parking is posted on the west side of Central Avenue from 37th Avenue to 40th Avenue. Tenants are able to park in the parking ramp at 4025 Van Buren Street. However, when the ramp is closed for maintenance or other reasons, tenants are left in a difficult position. Commissioner Davis stated that per city code rental properties must have enough parking for all their tenants. However, this apartment building is basically the only significant residence within the downtown district and when it was built in the 1980’s the parking was to be shared as a zone. So the building has 22 units but only 10 parking spots and one handicapped spot. The parking lot is extremely cramped and does not have a turnaround. If you’re in the last slot you need to back all the way out. The two hour parking zone in front of the building is for all the adjacent businesses. Several residents have been ticketed and he is looking for a better parking solution. Davis does live at this apartment building so is very familiar with the situation. Because the apartment building is located within the business district, the City has allowed use of the municipal parking ramp on 40 th and Van Buren Street for additional parking, but there are no options for overnight parking. 23 Item 2. City of Columbia Heights MINUTES November 16, 2021 Traffic Commission - Public Hearing Page 2 Fatemeh Rabon has a hair salon at 3928 Central Avenue. She does not want “no parking” on her side of the street as this will cause even more parking problems for her business. Most of her clients are elderly and some are handicapped. She wants to make it as convenient and safe as possible for t hem to visit her business. She feels the two hour parking should remain. She has a small business and during the winter the businesses are responsible for cleaning and shoveling their front sidewalk. During a snow emergency cars are often left on the street causing snow buildup in front of her salon creating cleanup and liability for her. She opposes assigning parking space to the apartment building next door because it will take away parking for businesses. The street is public property. She also has safety concerns that she did not want to discuss at the meeting. Maria Davis lives at 3932 Central Avenue and stated there is very little parking. She understands this has more to do with the apartment complex but agrees with Ms. Rabon that vehicles lef t on the street in the winter cause a hazard. The plows need to go around the cars, which leaves snow piles in front of their driveway and/or Ms. Rabon’s business. She questioned if this hearing is for the entire block of 39th Avenue or just in front of the apartment building. Young advised the entire block is two hour parking. The hearing is for modification to the two hour parking just in front of the building. Ms. Davis asked if it would be possible to modify the hours for parking to two hours during business hours and then to four hours after business hours. She wants to respect the local businesses and does not want to take parking away from them. Schluender asked if the city-owned municipal lot, which is closer than the ramp, is available for tenants--Davis advised it is not and this lot also has a two hour parking restriction. Ms. Davis asked about the library parking lot. Young advised that per the Public Works Director this would not be possible due to liability issues. Davis thought that the theater and the church had that agreement. Young advised there is an agreement between the church and the theater but it does not include the library. Ms. Davis asked about overnight parking. Young stated on street parking is limited to six consecuti ve hours per city ordinance; she’s unsure if this applies to Central Avenue. Ms. Davis would like to negotiate overnight parking in front of the apartment building. Ms. Rabon feels two hour parking is more than enough. Marla Dotson is a tenant at 3932 Central Avenue and just moved in last year. She stated the limited parking has been quite an issue. She was recently presented with a large vehicle and the space in the lot is small with no place to back up, especially in winter. If you have an incident the barrier only comes up a couple feet and there is a 20 foot drop. She incurs anxiety wondering if she will get a parking space and knowing she could get a ticket if parked on the street. She’s already received a ticket and was almost towed. The stress of getting in and out of the parking lot without hitting anyone causes her anxiety. Maneuvering in this small lot also puts a lot of wear and tear on her vehicle. She feels the parking restriction in front of the building should be increased so tena nts have the option to park in front of the building without fear of getting a ticket. Schluender asked if the parking is assigned. Davis advised its first come first serve. Not all tenants have a car but when he comes home at night he doesn’t know if h e’ll have a parking spot or not. There are quite a few residents with physical challenges that make travel to and from the ramp difficult, especially if carrying groceries. Schluender asked if the building owner has negotiated for overnight parking with other private property owners nearby, similar to the theater and church agreement. Davis advised they came to the public market first because of the zoning. 24 Item 2. City of Columbia Heights MINUTES November 16, 2021 Traffic Commission - Public Hearing Page 3 Davis asked Captain Markham about parking permits. He knows th ese doesn’t apply to rentals because they are required to have adequate parking for tenants, but he feels this is an exception because the apartment building is in the downtown district. Captain Markham advised they enforce the ordinances that are set by council and there is no exception for rental property. Davis and Ms. Rabon stated there are cars parked for days at a time but they are reluctant to call these in. Ms. Dotson stated if you don’t live at the residence it’s hard to understand the situation. As a woman parking by herself, with her own physical challenges, along with it becoming dark earlier and winter on the way, makes parking in the ramp concerning. She feels it would be very helpful to have the option to park in front of the building after business hours. Schluender advised that due to the 6 hour parking ordinance, overnight parking is not allowed on any street. Captain Markham advised Central Avenue is a state highway and is plowed by MnDOT. He’s not aware of any overnight parking allowed on this road. Young is also unsure of any restrictions on Central Avenue. Ms. Davis advised that Ms. Rabon’s business is open every day of the week. Schluender questioned the benefit of the modified parking seeing there’s no overnight parking. Davis stated it would be helpful when having guests over. Ciesynski asked about apartment parking only or business parking only signage. Young stated this is not allowed on public streets. Captain Markham advised the city is in the process of repairing and upgrading the Van Buren parking ramp with surveillance cameras, LED lights, lighting going into the alley and pedestrian alley, new elevators, etc. The city does plan on using the ramp for overflow parking and is investing in it. Young is unsure if overnight parking is allowe d on a trunk highway; however, the city can modify the length of time for parking. Visitors and residents could then park longer after 5 pm. There would still be no overnight parking allowed. Ms. Rabon stated her business is open until 7. Young stated the entire block should be changed, not just part of it. One option is for the commission to come to a decision regarding the parking designation and then re-notify the businesses with their recommendations. Schluender feels longer parking after 5 pm sho uld not affect the businesses. Changing the parking restrictions should solve some of the problem but will not resolve the overnight parking matter, which would require special treatment. Captain Markham advised 41st Avenue to 39th Avenue has limited parking and businesses. Some businesses use up more parking than others, that’s why parking is enforced by the police. They receive complaints but it’s difficult to enforce parking restrictions to ensure equal parking in front of each business. People also forget that the ramp is available. The Police Department does not have an opinion regarding the signage; it’s how to enforce it equally. Young advised 40th to 41st Avenue is signed one hour parking 8 am – 5 pm, so the commission could consider 2 hour parking 8 am - 5 pm from 39th to 40th Avenue. Schluender feels this would be a fairly modest change. It would also trigger a public hearing that would generate more feedback from other people in the area. He does agree with being consistent. Motion by Davis to call for a public hearing on January 18, 2022 for modification of the two hour parking zone on the 3900 block of Central Avenue with proposed two hour parking from 8 am to 5 pm. Seconded by Schluender. Motion passed unanimously. 25 Item 2. City of Columbia Heights MINUTES November 16, 2021 Traffic Commission - Public Hearing Page 4 OLD BUSINESS 3. REQUEST TO REVIEW YIELD SIGNS AT THE INTERSECTION OF 7TH STREET AND 41ST AVENUE At the October Traffic Commission meeting, Commissioner Davis requested accident information for the intersection of 7th Street and 41st Avenue. Captain Markham provided the requested accident information. There was one accident in 2017, one in 2018, and one in 2021. This particular intersection does not meet the guidelines for stop signs. Finkelson asked what signalized area means under the MUTCD guidelines. Young stated she considers a signalized area one with traffic signals, not stop signs, versus an uncontrolled intersection. For example: Central Avenue has intersections that do not have signals. If MnDOT were to consider putting signals at those locations and temporarily put up stop signs until the signals went in, this would be traffic control in a signalized area. She will look for more information that defines this better. Motion by Schluender to close this item. Seconded by Nekora. Motion passed unanimously. NEW BUSINESS 4. REQUEST FOR STOP SIGNS AT THE INTERSECTION OF 4TH STREET AND 46TH AVENUE REQUEST FOR STOP SIGNS AT THE INTERSECTION OF 4TH STREET AND 47TH AVENUE Residents Present: Shahzad Ali, 4621 4th St LaLa Michels (via Zoom) Ed Higgins (via Zoom) Dianne Hanson and Larry Weiser, 4615 4th St Mr. Shahzad Ali has requested stop signs at the intersections of 4th Street at 46 th Avenue and 47th Avenue. The concern is accidents at the intersections. Staff reviewed the visibility at the intersection of 4 th Street and 46th Avenue and found it to be somewhat limited because of the hill in the southeast quadrant of the intersection. Visibility at the intersection of 4th Street and 47th Avenue was found to be good. A moderate rise in ground elevation is present in the southeast quadrant of the intersection, similar to many intersections in Columbia Heights. Mr. Shahzad Ali lives at 4621 4th Street. There is a stop sign at 45th and 48th Avenues and 4th Street but there is no traffic control at 46th and 47th Avenues. Residents in the area stop at these intersections even though there are no stop signs. Mr. Ali went to 23 houses in the neighborhood, 6 did not answer the door; the remaining 17 were all in favor of a controlled intersection at both 46 th and 47th Avenues. Some of these people stated they have tried to get stop signs at these intersections before. He has witnessed two accidents on 4th Street and 47th Avenue, one in 2019 and one in 2020, both in the summertime. The last accident that occurred flipped a truck on its side and knocked out a fire hydrant , the summer before a car was T-boned. Dianne Hanson and Larry Weiser have lived in Columbia Heights for 30 years and there have been several accidents during that time. In one a car was pushed up into the neighbor’s yard. In another a car was T- boned so strongly that it was flipped on its top with the wheels spinning in the air. This accident prompted Ms. Hanson to write a letter to the mayor, but the stop sign request was denied due to there being too many stop signs in the area; which often causes drivers to disregard them. They have grandchildren and there are also a lot of young people and children moving into the neighborhood. There are no warning 26 Item 2. City of Columbia Heights MINUTES November 16, 2021 Traffic Commission - Public Hearing Page 5 signs. There used to be dip in the road on 4th Street that would slow traffic down but now the dip is gone and people charge through. She is worried that there will be a horrible accident someday. Mr. Weiser stated things have changed over the years and he thinks this is a good recommendation. He supports Shahzad and the other neighbors who are in favor of this. There are also two apartment buildings in the area so there are lots of visitors in the neighborhood . Davis asked Mr. Ali what direction residents feel the stop sign should be placed. Mr. Ali stated from his research traffic should be stopped north and south. Davis stated these are the only two intersections in the area that are uncontrolled , but unfortunately we need to follow the MUTCD guidelines and this intersection does not meet the guidelines. Schluender stated he would like to see a recommendation to the council to eliminate uncontrolled intersections within a year in the hopes that this may deter the number of accidents and provide a more systematic approach to traffic control. Finkelson would definitely like to see a more systematic approach to stop signs. He also feels having accident reports for adjacent intersections would be helpful. Nekora stated the commission receives more and more stop sign requests and it’s hard to stay we can’t do much about it because there have not been enough accidents. Young advised the City Council has more leeway, they can’t change the guidelines but they do have the authority to put in stop signs. Schluender advised Mr. Ali that unfortunately there have not been enough accidents for this intersection to meet the guidelines so the request will need to be denied. Mr. Ali questioned that being these are just guidelines can the Traffic Commission break them, his neighbors would all agree that the stop signs should be put in. Young advised the City Council has some immunity available to them that the rest of us do not. If the Traffic Commission denies the request, the petitioner has the right to appeal it to the City Council. Motion by Schluender to deny the request for stop signs at the intersection of 4 th Street and 46th Avenue and deny the request for a stop sign at 4th Street and 47th Avenue. Seconded by Ciesynski. Motion passed unanimously. Schluender advised Mr. Ali this can be appealed to the City Council. Young advised Mr. Ali she will send him an email with the information. REPORTS CITY ENGINEER None POLICE CHIEF None COMMISSIONERS Schluender stated he will send something out about the systematic approach to stop signs so it can be discussed at the next meeting. ADJOURNMENT Motioned by Schluender, seconded by Ciesynski to adjourn the meeting at 7:27 p.m. Motion passed unanimously. 27 Item 2. COLUMBIA HEIGHTS PUBLIC LIBRARY 3939 Central Ave NE, Columbia Heights, MN 55421 BOARD OF TRUSTEES: MEETING MINUTES Wednesday, January 5th, 2022 Approved 2/2/2022 ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wished to attend could do so in-person, by calling 1-312-626-6799 and entering meeting ID 832 1433 7849 and passcode 654514, or by Zoom at https://us02web.zoom.us/j/83214337849 at the scheduled meeting time. For questions please call the library at 763-706-3690. The meeting was called to order in the Library Community Room by Chair Tricia Conway at 5:30pm. Members physically present: Tricia Conway; Teresa Eisenbise; Carrie Mesrobian; Gerri Moeller; Christopher Polley; Nick Novitsky (Council Liaison). Members remotely present: N/A. Members Absent: N/A. Also present: Renee Dougherty (Library Director); Nick Olberding (Recording Secretary); Eliza Pope (Youth Services Librarian). Public physically/remotely present: N/A. 1. Introduction of Eliza: New Youth Services Librarian (Eliza Pope) introduced herself to the Library Board, and highlighted her library education and career, including overseeing the Createch Labs at St. Paul Public Library: a collaborative program by teens, for teens, to explore creative talents, pursue tech interests, and spark new passions, (ie. lasers, VR, arts/crafts, drones, music, programming, etc). 2. The Minutes of the December 1st, 2021, Board Meeting were moved and unanimously approved. 3. Operating Budget Review: $154k remaining unspent in budget, but interdepartmental transfers have not yet taken place. The financials will not be finalized until February, but there will be a small surplus. Community Forum: An opportunity for community input. No Public in Attendance at this meeting. 4. E-mail from Jonathon Rehlander: Jonathon expressed his dismay about the $25/hour charge for Community Room use, and let us know that they have found a “free” venue to hold their meetings. He felt that the Community Room was an asset to the community, but the fee was a barrier to many community groups that would be interested in utilizing the space. It is difficult to gauge how many groups have been deterred by the cost, as the pandemic is likely a factor too. 5. E-mail from Rachel James (with attachment): Rachel sent a message to the Library and Councilmember Novitsky in support of the Library Board’s recommendation to eliminate late fees; emphasizing the inequality created by these fees, especially with children, teens, and those with lower incomes, transportation limitations, and other factors like split custody. Her family is a heavy user of the library, and inevitably gets overdue fees because life happens; they have the means to pay the fines, but many families don’t have that ability and in turn lose the benefit of checking out library materials. Included with her letter was a resolution published by the American Library Association in 2019 stating the reasons for eliminating late fees at public libraries, and asserting that monetary fines detract from the core mission of modern libraries. Old Business: 6. Staffing Update: Youth Services Librarian & Library Supervisor: Youth Services Librarian, Eliza Pope (who was introduced earlier in the meeting), and Library Supervisor, Georgia Cook, have already or will start work this month. 7. Work Session Presentation on Overdue Fine Elimination: Included in the meeting packet was the Council letter from the work session of Monday, January 3. The resolution was intended to be on the Consent agenda of the January 10 regular meeting, but was removed to allow for additional consideration, discussion and potential public comment. The Board reiterated the reasons for wanting to eliminate late fees, primarily focused on the inequity of fines and the barrier they create to using the library. Councilmember Novitsky suggested that fines are not a barrier imposed by the library; because people get notified of due dates and have multiple options to renew material. The Board suggested that it is not the mission of the Library to teach people responsibility by punishing those that return items late. As long as materials are returned, there is no cost to the library . Fines have greater impact on lower income people and those with less access to transportation and the technology to 28 Item 3. renew items. The Library should also strive to be consistent with other city departments, such as Utilities, in assessing late fees. 8. Request for Reconsideration Form & Collection Development Policy: This topic was tabled at the previous meeting. The Board stressed its importance because of the recent increase in challenges to materials, especially those addressing LBGTQ or racial issues, in public and school libraries throughout the United States. The Board reviewed staff recommended changes to the form, and agreed with updates, including involving the Library Board when a complainant appeals a staff response. The Collection Development Policy, approved last year, was included as a reference for how materials are initially selected for the collection. The Board collectively agreed that residency in Columbia Heights is required for anyone submitting a Request for Reconsideration. A motion was made to approve the revised Reconsideration Form; it was moved and approved unanimously. New Business: 9. CHPL Public Arts Sub-Committee: No documentation was prepared for discussion. The CHPL Public Arts Sub- Committee will be tabled until after the Board has the chance to do strategic planning and goalsetting . From the Floor: N/A There being no further business, a motion to adjourn was made at 6:37 pm, and seconded; Meeting adjourned. Respectfully submitted, Nicholas P. Olberding Recording Secretary, CHPL Board of Trustee s 29 Item 3. POLICY MANUAL 2022 LIBRARY BOARD OF TRUSTEES REVISION DATES: 2/2020-12/2021 RENEE DOUGHERTY [LIBRARY DIRECTOR] TRICIA CONWAY [CHAIR] CHRISTOPHER POLLEY [VICE-CHAIR] TERESA EISENBISE [SECRETARY] CARRIE MESROBIAN [MEMBER-AT-LARGE] GERRI MOELLER [MEMBER-AT-LARGE] NICK NOVITSKY [CITY COUNCIL LIAISON] COLUMBIA HEIGHTS PUBLIC LIBRARY | 3939 CENTRAL AVE NE, COLUMBIA HEIGHTS, MN 55421 NURTURE DIVERSITY, COMMUNITY, CREATIVITY, OPPORTUNITY, AND KNOWLEDGE IN COLUMBIA HEIGHTS 30 Item 4. Contents BEHAVIOR POLICY ............................................................................................................................................................. 1 BULLETIN BOARD USAGE .................................................................................................................................................. 2 COLLECTION DEVELOPMENT ............................................................................................................................................ 3 DATA PRIVACY OF LIBRARY RECORDS .............................................................................................................................. 6 DISTRIBUTION OF BROCHURES, FREE NEWSPAPERS, NEWSLETTERS AND OTHER HANDOUTS ...................................... 7 DONATIONS OF USED COLLECTION MATERIALS .............................................................................................................. 7 INTERNET USAGE .............................................................................................................................................................. 8 MEETING ROOM USAGE ................................................................................................................................................. 10 MONEY/CASH DRAWERS ................................................................................................................................................ 13 ORGANIZATION BORROWING POLICY ............................................................................................................................ 13 PHOTOGRAPHY AND VIDEOGRAPHY .............................................................................................................................. 14 PUBLIC ART IN THE COLUMBIA HEIGHTS LIBRARY ......................................................................................................... 14 PUBLIC SERVICE POLICY .................................................................................................................................................. 15 REPLACEMENT OF LOST AND/OR DAMAGED LIBRARY MATERIALS BY A PATRON ........................................................ 16 TELEPHONE LOOK-UP POLICY ......................................................................................................................................... 17 UNATTENDED CHILDREN POLICY .................................................................................................................................... 17 USE OF PERSONAL ELECTRICAL & COMMUNICATIONS EQUIPMENT IN LIBRARY .......................................................... 18 APPENDIX I: LIBRARY BILL OF RIGHTS ............................................................................................................................. 19 APPENDIX II: FREEDOM TO READ STATEMENT .............................................................................................................. 20 APPENDIX III: FREEDOM TO VIEW STATEMENT ............................................................................................................. 23 APPENDIX IV: MEETING ROOM USE RESPONSIBILITY FORM ......................................................................................... 24 APPENDIX V: REQUEST FOR RECONSIDERATION FORM ................................................................................................. 25 31 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 1 BEHAVIOR POLICY PURPOSE: To define and describe acceptable behavior in the library. GUIDELINES: The library has the right to maintain its facility in a clean, pleasant and safe manner. Every individual has the right to use the library undisturbed and every library employee has the right to work without undue interference. All library users and employees should be free of any threat of harm, invasion of property, or gross indignity. To guarantee these rights for all persons, the following rules of conduct apply to behavior on the premises of all library property. Since it is impractical to address every behavioral situation that may occur in the library, Staff has the responsibility to make decisions that are in the best interest of the library. A person may enter the library during business hours for the purpose of transacting library business. Library users are expected to conduct themselves appropriately and with respect for others when using library facilities and resources. Young children or unattended individuals for whose safety the staff has a reasonable basis to be concerned, must, at all times, be accompanied and supervised by an adult. Columbia Heights Public Library staff is not responsible for the care, safety, or supervision of vulnerable individuals. See the library policy on unattended children. 1. No person shall cause a nuisance within the library or its grounds. Causing a nuisance as defined in Minnesota Statute 561.01 as anything that is: a. Harmful to the health of a person, or b. Offensive to the senses of a person, or c. An obstruction to the free and unrestricted use and enjoyment of the library property by other persons. 2. Examples of unacceptable behaviors that will not be permitted, include but are not limited to: a. Using audio devices including cell phones that cause a disturbance for others, b. Tobacco or alcohol use c. Running, roller-skating, skateboarding, rollerblading or similar inappropriate activities, d. Horseplay or fighting. e. Willfully annoying, harassing, or threatening another person i. Conveying threats or any kind of physical force or harm ii. Using obscene, abusive or racially charged language iii. Engaging in sexual conduct iv. Stalking, staring, or invading personal space v. Solicitation of funds, panhandling, gambling, selling, advertising, or petitioning for contributions or support. vi. Failure to wear appropriate clothing, including shirt and shoes. 3. No person shall intentionally steal, vandalize or damage the real and personal property of other library users, the library or library grounds. 32 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 2 4. Library furniture or equipment may not be moved without the permission of the library staff. Furniture and equipment may be used only for their intended purpose. All persons shall, after a reasonable length of time and/or when requested by the library staff, yield machines, conference rooms, meeting rooms, or library materials to others. 5. Persons using library Internet workstations and wireless access points must follow the Library’s Internet Use Policy. If individuals adhere to the Internet Use Policy, they may connect headsets and USB flash drives to library computers. No other devices may be attached to either the library’s or the city’s network. 6. Food is not allowed in the library. Covered beverages are allowed in the Library. Food may be consumed outside, in the lobby or in the community meeting room. 7. All animals are prohibited from entering library facilities, with the exception of service animals as defined by the Americans with Disabilities Act and the Minnesota Human Rights Act, service animal trainees and animals featured in programs sponsored by Columbia Heights Public Library. The Library reserves the right to search bags, briefcases, etc., upon probable cause in instances when staff has objective facts and a person of ordinary care and prudence has reason for honest and strong suspicion that a crime has been committed. Anyone violating these rules is first warned by a library staff member at the time of the offense. If the conduct continues, the offender will be ordered to leave the premises. Patrons who engage in threatening, abusive, or willfully malicious behavior or other serious infractions of the rules will be expelled from the building and grounds without warning. Staff members may call for law enforcement assistance as the situation merits. FAILURE TO COMPLY: 1. Failure to observe these rules may lead to revocation of Library privileges, including the right to visit the building and grounds. 2. Persons ordered from the premises who do not comply may be subject to legal actions, which could include arrest and prosecution for trespassing. 3. Anyone wishing to appeal their loss of library privileges may submit an appeal in writing to the Library Director. Revised: 5/8/2007; 8/8/2007; 5/2/2018; 2/5/2020 BULLETIN BOARD USAGE PURPOSE: To define the purpose of the Library’s bulletin boards and what can be posted. GUIDELINES: The Columbia Heights Public Library’s primary reason for having bulletin boards is to provide a means of advertising library services and programs. Material posted on public bulletin boards must have a general community interest. Space is given to nonprofit organizations on a first-come, first- served basis and items not related to a specific, dated event will be regularly removed to make space for as many groups as possible. Materials larger than 8.5 x 11 inches will be posted if space is available. All posting and placement of materials in distribution areas shall be done by Library staff. Materials left for posting or distribution without authorization from the Library will be discarded. The Library assumes 33 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 3 no responsibility for the preservation or protection of materials posted or distributed. Materials will be not returned. The following have been approved for posting as space allows: 1. Columbia Heights City notices, job openings, official documents 2. Programs sponsored by the City of Columbia Heights, Anoka County, or State of Minnesota 3. Independent School district 13 notices, programs 4. Neighborhood organization programs 5. Civic organization programs (e.g. Jaycees, Lions, Churches, 4-H, Girl Scouts) The following will not be posted or distributed at the Library: 1. College or university catalogs 2. Sales fliers 3. Lost and found notices 4. Religious tracts 5. Petitions 6. Solicitations for monetary donations 7. Political material related to candidates or issues Adopted: 9/7/1999 Revised: 7/1/2003; 5/17/2007; 8/8/2007; 2/5/2020 COLLECTION DEVELOPMENT PURPOSE: The purpose of the following policy is to provide guidelines for librarian selectors and to inform the public as to the principles upon which decisions are made concerning the library’s permanent collection. The Columbia Heights Public Library affirms the principles of the Library Bill of Rights (Appendix 1); the Freedom to Read Statement (Appendix 2); the Freedom to View Statement (Appendix 3) of the American Library Association. DEFINITIONS: The words “library materials”, or other synonyms that occur in this policy have the widest possible meaning to include every format of permanent record. SELECTION: The library, as a major source of informational, educational, and recreational materials for the community, accepts the responsibility to provide an extensive balanced collection for its patrons. Every effort will be made to select a full range of materials representative of all points of view concerning a subject. A material under consideration for inclusion in the collection will be judged on its merits in relation to the 34 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 4 following: 1. Materials will be considered regardless of the writer’s race, nationality, or political and religious views. 2. Materials of sound factual authority will be considered regardless of either partisan or doctrinal disapproval. 3. No book will be excluded because certain passages may prove offensive to some patrons. 4. Materials on controversial issues that present only one side of a question and are written in a violent, sensational, and inflammatory manner will not be selected. 5. Textbooks used in the schools and colleges will not be supplied on demand, but a book will not be excluded because it is a textbook. 6. Materials under consideration will be judged in reference to reader interest and the need for the particular item in the library’s collection. 7. Materials on subjects of high current interest should meet the same requirements as other materials under consideration. 8. Materials of an ephemeral nature will be considered for selection if there is either a high demand or if the item contributes to the record of local history. 9. Physical format of materials under consideration should be suitable for heavy wear received through circulation. 10. Expensive or low-demand materials will be considered on the basis of availability elsewhere in the metropolitan area. 11. Basic religious books will be selected. 12. Materials of local and regional history and events of interest will be a focus of the collection. The library will attempt to provide the best library materials available within the limitations of its budget, and if the requested materials are not available on-site, the library will either institute inter-library loan procedures or make a referral to another institution. The library will attempt to select children’s materials which represent a wide range of interests and viewpoints, and the staff will not restrict the reading of these books by any child on the premises. The censorship, if any, of child’s reading shall be and remain a parent or guardian responsibility. The following reputable reviewing services may be consulted for book reviews. 1. Booklist 2. Kirkus Reviews 3. Library Journal 4. School Library Journal 5. New York Times Book Review 6. Minneapolis Star Tribune book review section 35 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 5 7. VOYA 8. Numerous individual lists of a special nature, publisher’s catalogs, award winners, etc. Recommendations from patrons will be accepted, but a recommendation must meet the same standards for purchase as a professionally-selected material. Systematic removal from the collection of materials outdated in factual content or physically in need of replacement is essential in maintaining the quality of the resources available for use. USE OF MATERIALS: The library recognizes that many books are controversial and that any given item may offend some patrons. Materials will not be marked to show either approval or disapproval of the contents, and no catalogued materials will be sequestered, except for the express purpose of protecting them from theft and/or physical defacement. The use of rare items of value may be controlled to the extent required to preserve them from harm. Materials will be stored in their usual classified location on open shelves with related materials. Free access to materials on open shelves will be maintained. GIFTS: The library welcomes gifts, and the collection has been enriched by many donations of materials. Gift materials must meet the same standards as items purchased by the library, and the library reserves the right to reject, to evaluate, or to dispose of gift materials in accordance with the criteria applied to purchased materials. Two types of gifts are encouraged: 1. Monetary: The selection of materials to be purchased will be made the library staff. 2. Informal: Certain materials (paperbacks, periodicals, audiovisual materials, old hardcover books) are donated on an informal basis for use in the catalogued collection, for replacement of missing issues of periodicals. Materials not of general use are added to the library’s book sale cart. The library reserves the right to add those materials deemed proper into the permanent collection. If it is so desired, the items may be identified by a bookplate. COMPLAINTS: The library respects the right of persons to express their opinions, negative as well as positive, with respect to materials purchased by the library. Persons wishing to express their opinions may complete a Request for Reconsideration Form. Materials in question will be reviewed by one of the professional staff members. The materials will then be discussed by the staff member and the director, and a written response will be supplied to the complainant. If necessary, the material may also be reviewed by the Board of Trustees and the City Manager. 36 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 6 No material will be arbitrarily removed from the collection because of a negative complaint from a patron. No material will be reconsidered without a written Request for Reconsideration. Approved: 8/8/2007 Revised: 10/7/2020 DATA PRIVACY OF LIBRARY RECORDS PURPOSE: To clearly state the library’s policy for maintaining the privacy of library records as supported by the MN Statue Statute 13.40 GUIDELINES: According to the Minnesota Data Practices Act (MN Statues Chapter 13.40, subdivision 2 – Private Data for Library Borrowers), the following data is private and may not be disclosed for other than library purposes except pursuant to a court order: 1. Data that link the names of library users with specific materials or subjects either requested or borrowed, and 2. Data supplied by patrons when they apply for a card, other than the name of the borrower. All Library employees are advised that such records shall not be made available to any agency of state, federal or local government except pursuant to federal, state, or local law relating to civil, criminal, or administrative discovery procedures of legislative investigatory power. The Library will resist the issuance or enforcement of any such process, order or subpoena until such time as a proper showing of good cause has been made in a court of competent jurisdiction. The Minnesota Data Practices Act (MN Statutes chapter 13.40, subdivision 2 – Private Data for Library Borrowers) states the following with regards to materials requested by and held for a specific patron: the library may release reserved materials to a family member or other person who resides with a library patron and who is picking up the material on behalf of the patron. A patron may request that reserved materials be release only to the patron. Patrons making inquiries need to provide the library barcode number as proof of identification. Private information will not be given without a valid barcode number. A parent of guardian who lives in the same household may have access to a minor’s record unless the minor has asked that the information not be released. Records of all library transactions are deleted when library materials are returned on time. Adopted: 7/1/2008 Revised: 5/14/2008, 10/7/2020 37 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 7 DISTRIBUTION OF BROCHURES, FREE NEWSPAPERS, NEWSLETTERS AND OTHER HANDOUTS PURPOSE: In order to provide the public with handouts to enhance community understanding and awareness, the Library may display and distribute free publications about Library services and programs and those from other government entities such as the City of Columbia Heights, Anoka County, and state and federal governments. GUIDELINES: The Columbia Heights Public Library seeks to make information available on a variety of issues and topics. The library has limited space available for materials that are not part of the organized collection. The Columbia Heights Public Library will not accept for distribution, nor provide the space for multiple copies of brochures, newspapers, newsletters, advertising supplements or similar publications intended for free distribution to the public. Decisions about handouts will be made by the Director. Materials left for free distribution without approval from the Library will be discarded. A single copy of brochure/poster advertising an educational, cultural or civic event may be posted on the public bulletin board providing that it meets the library’s established requirements for content. If multiple copies of items are received by the Columbia Heights Public Library, extra copies will be recycled. Revised: 1/9/1996; 9/7/1999; 6/3/2003; 5/21/2007; 8/8/2007; 10/07/2020 DONATIONS OF USED COLLECTION MATERIALS PURPOSE: Due to limited storage space and concern for the internal environment at the Columbia Heights Public Library, the following guidelines have been developed for accepting donations of materials for inclusion in the collection. GUIDELINES: The Columbia Heights Public Library will accept donations of books, DVDs, CDs or books on CD in excellent condition. The Library does not accept the following items: • Reader’s Digest condensed books • High school and college text books • Encyclopedias and other reference books • Materials that are mildewed, moldy, or have an odor • Material that has been written in or highlighted • Materials withdrawn from other libraries 38 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 8 Donors may complete a form detailing the nature of the donation which can be used as a receipt for tax purposes. All donations become the property of the Library, and the Library is free to use and/or dispose of them. Adopted: 8/1/1989 Revised: 1/9/1996; 9/7/1999; 6/3/2003; 2/6/2007; 6/23/2021 INTERNET USAGE PURPOSE: The mission of the Columbia Heights Public Library includes providing access to informational resources. The Library’s materials collection is developed to make a balanced selection of such materials available. The Library recognizes that useful and reliable information is also available on the Internet, and access to the Internet is provided so that electronic resources may supplement the more traditional Library collection. Library internet access is provided on both desktop computers and via a wireless network. Because of the transient nature of online sources, the same selection criteria used for traditional library materials cannot be applied to resources available on the Internet. The Library recognizes that while useful and reliable information is available on the Internet, some sites are not suitable for all library users and may contain misleading, controversial, offensive, or inaccurate information or graphics. All users of the Internet should be aware that they may find unsuitable Internet sites. Parents or guardians of minor children are responsible for their children’s library use, including the use of the Internet. In compliance with the federal Children’s Internet Protection Act (CIPA), the Library applies a technology protection measure called a “filter.” CIPA was designed by Congress to enforce Internet safety by protecting against access to visual depictions of child pornography, obscenity, and material harmful to minors. No filter product is perfect, however, nor is it capable of keeping every harmful or offensive Internet site from computer screens. The library’s use of filters does not change parental responsibility to monitor their children’s Internet use. Adult users, defined here as age 17 or older, as required by law, may request and receive non-filtered internet access. DISCLAIMER: The Library upholds the right of individuals to have access to constitutionally protected material on the Internet and supports library users’ rights to privacy and confidentiality in accordance with the Minnesota Government Data Practices Act. The Columbia Heights Public Library complies with state laws and regulations including those governing obscenity, child pornography, and materials harmful to minors (including but not limited to Minnesota Statutes sections 134.50, 617.241, 617.245, 617.291, 617.292, and 617.293). The Columbia Heights Pubic Library is not liable for any direct, indirect, or consequential damages related to the use of online information transmitted or accessed through the Library’s Internet connection. 39 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 9 GUIDELINES: The Library upholds the right of individuals to have access to constitutionally protected material on the Internet. The library supports the right to privacy and confidentially of library users in accordance with the Minnesota Government Data Practices Act. Parents and their children are encouraged to read various publications on safe use of the Internet. Anoka County Library has provided links to current sites regarding children and safe use of the Internet on its web page and staff can help parents find additional information. Parents must work with their children to understand what is inappropriate behavior and material and that through that understanding, they assure the safety and security of minor children when using the Internet, and other forms of electronic resources or communications. All Library users should be aware that unlawful conduct is not allowed at the Library. Unlawful conduct in relation to the Internet includes “hacking” and other unauthorized access to electronic resources, unauthorized disclosure, use and dissemination of personal information about minors, behaviors which endanger safety of self or others or the security of data and actions which violate copyright laws. Library users may not display or print text or graphics that are obscene, include child pornography, or are harmful to minors. Library users may not degrade, alter, or disrupt equipment or system performance. Columbia Heights Public Library is not an Internet Service Provider, nor does it provide email accounts. Email accounts may be set up through other websites. The Library does not assure the security of these accounts and will not support them or advise users. Users handling financial transactions or other actions that require confidentiality do so at their own risk. Library wireless network is an unsecured network. Internet workstations are available on a first-come, first served basis. Sign-up is required. Please see staff at individual libraries for details. FAILURE TO COMPLY: Library staff is authorized to monitor use of Library resources and to take prompt and appropriate actions to enforce these policies and to prohibit use by persons who fail to comply with these policies. Failure to comply with the guidelines will result in a request for the activity to stop. If the activity does not stop, the person will be asked to leave the building. If the person refuses to leave, the police will be called. These guidelines are posted on public internet stations and the access page for the public wireless network. Adopted: 6/3/1997 Revised: 9/7/1999; 9/9/2000; 5/4/2002; 7/1/2003; 12/6/2005; 01/06/2021 40 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 10 MEETING ROOM USAGE PURPOSE: Providing space for community meetings and to groups or individuals furthers the Columbia Heights Public Library’s role in the community as a resource accessible to all residents and the public in general. This policy guides the reservations and use of the Library’s study rooms, conference room, craft room, history room, and community room. PRINCIPLES: As a community service, and a connector of ideas and people, the Library makes available a variety of spaces to accommodate differing needs and groups. The Library encourages use of its facilities within the policies established by the Library Board and City Council. DEFINITIONS: Study Rooms: Study rooms are available for individual use or one-on-one discussions. Study rooms are intended for quiet study or consultation by students and other community users. The Library provides three Study Rooms (Rooms 133, 134, and 135) with a capacity of one to three persons per room. Sign-up is required at the time of use; advance reservations are not permitted. Study rooms are not intended for commercial purposes. Meeting Rooms: Meeting Rooms are intended for groups of four or more people. Meeting rooms include the History Room, Conference Room, Craft Room, and Community Room. These rooms are available for public use when not being used by the library. History Room: The History Room is located in the main area of the library, has a fixed table and chair setup, has a capacity of 12 persons, and is available on a reservation basis. Conference Room: The Conference Room is located in the main area of the library, has a fixed table and chair setup, has a capacity of 6 persons, and is available on a reservation basis. Craft Room: The Craft Room is located in the main area of the library, has moveable tables and chairs and a sink, has a capacity of 8 persons, and is available on a reservation basis. Community Room: The Community Room is located across the vestibule from the main library space. The Community Room is a flexible use space with tables, chairs, a whiteboard, and limited AV equipment, including a ceiling mounted projector, and screen. Presenters must bring their own laptops. Library staff does not provide technical support for audio-visual equipment. The Community Room has a capacity of 100 people, and is available on a reservation basis for $25 per hour. The Community Room may be reserved between the hours of 7 am and 9 pm Monday through Saturday. 41 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 11 NON-ENDORSEMENT: Permission to reserve and use a space does not constitute an endorsement by the Library of the group, program, or point of view expressed. The name of the Library may not be used in any publicity for non-library sponsored or co-sponsored meetings except to designate the meeting location. The Library may not be identified as a co-sponsor of a meeting without prior approval of the Library Board, Library Director, or the City Manager in the Library Director’s absence. RESERVATIONS AND USE LIMITATIONS: Rooms that can be reserved are as follow: Craft Room, Conference Room, History Room, and Community Room. Priority for reserving all rooms will be given in the following order: 1. Library sponsored and co-sponsored programs and activities 2. City of Columbia Heights departments 3. General Public Rooms may be reserved by any person or group that is open to the general public and appropriate to the facility. 1. Appropriate use would not include activities that might damage the facilities, and those which may interfere with the regular use of the library. 2. Because of implied endorsement of the library’s institutional standing and potential liability to the library, health screening activities will not be a permitted use of meeting rooms except for outreach programs provided by Anoka County, by local hospitals, or by recognized non-profit health organizations. 3. The rooms may not be used for commercial or fundraising purposes or functions. a. No fees or admission may be charged to individuals attending meetings or programs. b. No commercial transactions may occur, including the provision of fee-based services. c. No fundraising may occur as either a primary or incidental use of the rooms. d. Exceptions may be made for library-related activities. 4. Reservations will not be accepted more than sixty (60) days in advance of meetings. Rooms are available on a first-come, first-served basis. No provisions will be made to reserve rooms on a constant or recurring basis – rooms will be booked for each meeting as appropriate. The Library may limit the number of confirmed reservations for any individual or group to no more than once per month. 5. Reservation form and all fees due are to be submitted at least three days prior to the reservation. Access will not be granted to the facility until all fees are paid and the completed reservation form is submitted. Proof of identification is required to be provided at the time the reservation form is submitted. 6. No alcoholic beverages are allowed. 7. Covered beverages are allowed in all rooms. Light refreshments may be served in the Community Room. No cooking, refrigeration, or electrical appliances are available or may be used. The refrigerator in the Community Room is not to be used by any persons or groups reserving the room without prior approval by the Library Director. a. Persons or groups are required to provide all supplies and are responsible for cleaning up all food and beverage waste. b. Exceptions to this policy are possible for library or City sponsored events. 8. Storage of equipment or supplies for groups using the rooms is not permitted. 9. Nothing may be affixed to library walls or windows (e.g. tape, tacks, putty, temporary hangers, etc.). 42 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 12 10. Furniture must remain in the space and put away when done. 11. Rooms must be picked up and cleaned before the person or group leave. Chairs and tables must be returned to their original places. The room must be vacant by the hour specified on the application or 15 minutes before the library closing time for the Conference Room, Craft Room, History Room, and Study Rooms. User will be responsible for any damage to room, furniture, or equipment. 12. Smoking, including the use of e-cigarettes, is not allowed in any of the rooms of the library building. 13. No keys will be issued for the library facilities. 14. The library reserves the right to revoke a reservation to use any room if the room is needed for library purposes at the specified time. All attempts will be made to provide a minimum two-week notice of the cancellation. RESPONSIBILITIES: 1. Patrons shall comply with all federal, state, and local laws. Entrance onto Library property and use of its facilities indicates acceptance of and willingness to abide by all applicable policies and procedures. Future reservations may be denied if an individual or group is out of compliance. 2. The Library retains the right to monitor all meetings, programs, and events conducted on the premises to ensure Library policies are followed. Library staff shall have free access to any meeting or event at all times. 3. The person or group reserving the room is responsible for leaving the room in good condition. If the room requires additional tear down or cleaning after a meeting, the contact person for the group will be charged a fee of $100. In addition, the person or group may be denied future reservations of the Library rooms. 4. All clean-up must be completed within the time specified on the application and no later than 15 minutes prior to closing for all rooms except the Community Room. CANCELLATIONS: 1. Persons or groups reserving the rooms should notify the Library as soon as possible if it is necessary to cancel a reservation. 2. Repeated cancellations or failure to show may affect the ability to reserve meeting rooms in the future. 3. If meeting room users are 10 or more minutes late for their booked time, library staff may allow other patrons to book the room. INDEMNIFICATION: The person or group reserving the room shall indemnify, defend, and hold harmless the City of Columbia Heights, its officers, agents, and employees from and against any and all claims, suits, actions of any kind, arising and resulting and accruing from a negligent act, omission, or error of the person or group resulting in or relating to personal injuries or property damage arising from the person or groups’ use of the library. PARKING: In an effort to preserve library parking stalls for general Library patrons, persons or groups renting the Community Room that anticipate attendance to exceed 15 people are asked to direct their attendees to park at the municipal parking ramp located at 4025 Van Buren Avenue NE or the municipal 43 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 13 parking lot located on the south side of 40th Avenue between Central Avenue and Van Buren Avenue. If the Library experiences issues with patrons not having available parking during a large group reservation the Library may deny future room reservations to that group. Adopted: 12/7/1993 Revised: 1/9/1996; 9/7/1999; 6/3/2003; 5/8/2007; 7/13/2016; 6/13/2018; 3/9/2020; 7/26/2021 MONEY/CASH DRAWERS Adopted: 9/12/1990 Revised: 9/7/1999; 7/1/2003 Rescinded: 6/2/2021 ORGANIZATION BORROWING POLICY PURPOSE: To define the two types of organization borrowing (bulk loan and deposit collection) and to outline procedures for circulation and statistic gathering. GUIDELINES: Holders of organization cards may qualify for either or both of two programs: bulk loan and deposit collection. An Organization Card is available to the following organizations in Columbia Heights: 1. Government Agencies 5. Civic groups 2. Group housing facilities 6. Schools (public, private, home, charter) 3. Churches 7. Licensed childcare facilities 4. Businesses The Organization card application form must be completed and signed by staff authorized to commit the organization to any expenditures necessary to reimburse Columbia Heights Public Library for late fees/fines as well as fees for lost or damaged materials checked out on the card. The organization may include the names of up to five authorized borrowers on the application. It is the responsibility of the organization to notify the library of any change in the list of authorized borrowers. 1. The card must be presented by an authorized borrower at the time of check out. 2. Agencies are responsible for all overdue fines, damaged fees, and/or replacement costs incurred on materials borrowed on the Organization Card. 3. Notices of overdue, lost or damaged materials will be mailed to the corporate address. If the organization provides an email address, these notices will be sent by email. A courtesy notice of materials due in three days is sent to organizations providing an email address. Bulk Loans: Make a large quantity of library materials available to groups beyond the limits of the library building 1. Overdue fines, as well as damage and replacement fees will be assessed. 44 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 14 2. A maximum of 100 items may be checked out for 45 days. Materials are not renewable. Deposit Collections: Make library materials available off-site to persons who either have limited or no access to the library building (e.g. senior citizen housing). 1. No overdue fines will be assessed; agencies will be responsible for damage and replacement fees. 2. Materials are selected by a librarian after arrangements with the agency have been made for pickup and delivery of the collection. The size of the collection will also be determined at this time. 3. Agencies must provide space for materials, and one staff member will serve to oversee the collection and communicate with library staff. 4. The borrowing agency will provide a format for recording the use of the collection within the off- site facility. The library requires these statistics for annual reports. Adopted: 10/5/1999 Revised: 6/3/2003; 5/31/2007; 9/4/2007; 3/3/2021 PHOTOGRAPHY AND VIDEOGRAPHY Adopted: 7/10/2007 Revised: 9/4/2007 Rescinded: 6/2/2021 PUBLIC ART IN THE COLUMBIA HEIGHTS LIBRARY INTRODUCTION: The new library presents an opportunity to install and exhibit art from area artists, or national ones, to enrich patrons’ library experience and create a place of beauty, contemplation and curiosity. The building was designed with this in mind offering various spaces, inside and out, where art can be installed. Public art in libraries contributes to the library mission to nourish minds, transform lives and build community. At this time (2020) Columbia Heights has five pieces of public art, the Clock on Central Avenue, the statue in front of the Public Safety Building, the Heritage Tower at Jefferson Street and Huset Parkway, and two works at the Columbia Heights High School. The establishment of a Library Art Committee strengthens the art selection process and build community excitement and support. PURPOSE: The new library may exhibit art; acquire and maintain works of art; or commission works of art for both inside and outside the building. This policy defines the criteria by which the Library acquires artwork for its Public Art Collection and select artwork to be exhibited. GUIDELINES: 45 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 15 1. Artwork for display in the Columbia Heights Public Library will be acquired and exhibited through purchase, donation, commission, loan or short-term exhibition, in accordance with the mission, goals and objectives of the Library, and available funding. 2. The Collection and Exhibition Program will represent a broad spectrum of artistic expression, with a focus on local and Minnesota artists. 3. Artwork must have merit, be high quality, meet acceptable artistic standards, and be appropriate for a library setting. 4. Artwork must be original, hand-signed or authenticated by the artist. 5. The Library Art Committee will select/approve the work and supervise its location. This Committee shall include representatives from the Board, Library Staff, Friends of the Library, Library Foundation, and the community. The final decision on purchases is made by the Chair of the Art Committee, the Chair of the Library Board, and the Library Director. 6. The Art Committee and the Library Board have the responsibility for monitoring the policy, establishing procedures for the implementation of the policy, and for reviewing and recommending changes to the policy. 7. Artwork that no longer has a relevant place will be deaccessioned in accordance with Art program procedures. 8. Selection Considerations: a. Celebrates/explores the unique history, culture and environment of Columbia Heights b. Has broad and timeless appeal c. Is excellent and innovative d. Is designed for a publically visible and accessible area e. Safe, durable, and able to resist theft, vandalism, and exposure to the elements (if outdoors) f. The art requires low maintenance, and reasonable installation costs Adopted: 4/6/2016 Revised: 2/5/2020 PUBLIC SERVICE POLICY PURPOSE: To define who may use the Library GUIDELINES: Columbia Heights Public Library and Anoka County Library cards shall be issued without charge to all persons who live in or own property in the City of Columbia Heights or Anoka County. The library will require persons to present identification to verify identity and address at the time of registration and thereafter on a periodic basis. Individuals who are unable to provide current verification of address will be issued a library card which restricts borrowing privileges. Once verification of name and current address are provided, a regular library card will be issued. Any of the following may be used as the basis for initial card application or as ID to confirm/update/extend privilege: 1. Minnesota driver’s license or identification card with current address, expired Minnesota driver’s license or ID accompanied by application for replacement, photo ID with current address issued by a government or tribal agency. 2. Check blanks imprinted with name and mailing address, rental agreement listing the address, or a utility bill dated within 60 days of the current date will be accepted as proof of current residency. Utility bills accepted for proof of residency are electric, gas, water/sewer, solid waste, telephone, 46 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 16 cell phone, or cable television. A photo identification card or driver’s license will be required along with the utility bill to verify identity. 3. Property tax statements may be used as proof of eligibility for a card in Columbia Heights or Anoka County, and may or may not be used as a mailing address. A photo identification card or driver’s license will be required along with the property tax statement to verify identity. Minor children, aged sixteen and under, must be accompanied by a parent with identification as defined above, when applying for a library card. Parents are responsible for all materials borrowed and fees incurred on the minor’s card. Library cards will periodically expire. The borrower’s privilege may be extended by producing an accepted form of identification and proof of residency, as listed above. Residents of other Minnesota Library Districts: Residents of other Minnesota library districts may use the Columbia Heights Public Library as provided by the MELSA Agreement and the Minnesota Statewide Borrowers Compact. A valid library card issued from their local public library will be required. Loans will be made under the regulations stated in these agreements. Non-residents: Non-residents not qualified as described above may obtain a library card and may borrow materials upon payment of an annual non-resident fee. The fee will be the same as that adopted by MELSA. This fee is non- refundable. All registered borrowers, whether resident or non-resident, are provided with the same level of service, except as provided within contractual agreements with vendors or other service providers. Other specialized services may be designated as limited to residents should the Library Board so determine. Adopted: 2/12/2009 Revised: 3/6/2013; 12/1/2021 REPLACEMENT OF LOST AND/OR DAMAGED LIBRARY MATERIALS BY A PATRON PURPOSE: To clearly state patron’s responsibility for items borrowed on their library card as supported by MN State Statute 609.541.1-4. GUIDELINES: Borrowers are responsible for all materials checked out on their library card. This responsibility includes, but is not limited to: 1. Paying fines if item is returned after the date due 2. Paying for damage to item (e.g. damaged/missing barcode or RFID tag, water damage, stains, etc.) 3. Paying for replacement if item is lost or damaged beyond repair a. Charges assessed for a lost item include a replacement charge and a service charge b. After payment for a lost or damaged item has been received, the patron may retain the item. i. All indications of library ownership should be removed (e.g. barcode, etc.) ii. Item should be marked as paid and withdrawn Patron is held responsible for items borrowed on card and should report loss immediately to issuing library. 47 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 17 ATTACHMENT: 609.541 PROTECTION OF LIBRARY PROPERTY. Subdivision 1: Damage to library materials. A person who intentionally, and without permission from library personnel damages any books, maps, pictures, manuscripts, films, or other property of any public library or library belonging to the state or to any political subdivision is guilty of a petty misdemeanor. Subdivision 2: Removal of library property. A person who intentionally, and without permission from library personnel removes any books, maps, pictures, manuscripts, films, or other property of any public library or library belonging to the state or to any political subdivision is guilty of a misdemeanor. Subdivision 3: Detention of library materials. A person who detains a book, periodical, pamphlet, film, or other property belonging to any public library, or to a library belonging to the state or any political subdivision, for more than 60 days after notice in writing to return it, given after the expiration of the library's stated loan period for the material, is guilty of a petty misdemeanor. The written notice shall be sent by mail to the last known address of the person detaining the material. The notice shall state the type of material borrowed, the title of the material, the author's name, the library from which the material was borrowed, and the date by which the material was to have been returned to the library. The notice shall include a statement indicating that if the material is not returned within 60 days after the written notice the borrower will be in violation of this section. Subdivision 4: Responsibility for prosecution for regional libraries. For regional libraries the county attorney for the county in which the offense occurred shall prosecute violations of subdivisions 1 to 3. History: 1983 c 280 s 3 Adopted: 5/2/1995 Revised: 1/9/1996; 9/7/1999; 7/1/2003; 5/24/2007; 8/8/2007; 2/3/2021 TELEPHONE LOOK-UP POLICY Adopted: 6/2/1998 Revised: 7/1/2003; 5/22/2007; 8/8/2007 Rescinded: 12/1/2021 UNATTENDED CHILDREN POLICY PURPOSE: Responsibility for the welfare and behavior of children using the library rests with the parent, guardian, or caregiver. Although staff will respond with care and concern, they cannot assume responsibility for unattended or vulnerable children’s safety and comfort. Disruptive children aged 8 and older may be asked by staff to leave the building after verbal warning. GUIDELINES AND PROCEDURES: 1. Unattended Children aged 8 and Older a. Staff will ask children who are being disruptive to correct the behavior. b. If the disruptive behavior continues, the child will be asked to leave the building. 48 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 18 2. Unattended Children aged 7 and Younger a. Staff will ask children who are being disruptive to correct the behavior and will attempt to locate a parent or caregiver. b. If a child becomes frightened or appears lost, staff should comfort them and attempt to locate a parent/caregiver. c. When the parent or caregiver is located, staff will explain that parent/caregiver is responsible for their children. d. If the parent or caregiver is not found in the building within fifteen minutes staff will notify the police and stay with the child until the situation is resolved. e. If the library is closing and no parent or caregiver is located, 2 staff members will remain with the child for up to fifteen minutes. If a parent is not located within fifteen minutes, staff will call the police and remain with the child until the situation is resolved. f. Under no circumstances is a staff member to accompany a child outside of the building, leave a child alone outside a closed building after dark or in inclement weather, or to transport a child in a personal vehicle. Adopted: 3/5/1997 Revised: 9/7/1999; 7/1/2003; 6/15/2007; 9/4/2007; 12/1/2021 USE OF PERSONAL ELECTRICAL & COMMUNICATIONS EQUIPMENT IN LIBRARY PURPOSE: To set guidelines for use of personal electrical and communications equipment in the library. GUIDELINES: Staff and Office Areas: Only equipment owned and supplied by the City of Columbia Heights may be used in the Columbia Heights Public Library. No personal electrical equipment, cords, appliances, heaters, or fans are allowed without written permission of the Library Director. Any non-approved equipment may be removed without notice. Public Areas of Libraries: Permitted: Battery powered or electrical equipment that does not create noise, distraction, or safety hazards (e.g. calculators, laptop computers, etc.). Not permitted: televisions, portable fax machines, radios, tape players, razors, typewriters, heaters, fans, hair dryers, curling irons, or other equipment that creates noise, distraction/annoyance or safety hazards. Floor outlets: Cords may not cross aisles or create a tripping hazard. Extension cords may not be used. Cellular Phones: Should patron use of cellular phones and/or pagers create either a public distraction or a disturbance, staff will ask patron to move to a more private area, to talk quietly, or to turn off the ringer/buzzer to reduce the distraction. Adopted: 5/2/1995 Revised: 1/9/1996; 9/7/1999; 7/1/2003; 6/23/2021 49 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 19 APPENDICES APPENDIX I: LIBRARY BILL OF RIGHTS The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas. V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views. VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. VII. All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use. Libraries should advocate for, educate about, and protect people’s privacy, safeguarding all library use data, including personally identifiable information. Adopted Jun 19, 1939, by the ALA Council; Amended Oct 14, 1944; Jun 18, 1948; Feb 2, 1961; Jun 27, 1967; Jan 23, 1980; Jan 29, 2019. Inclusion of “age” reaffirmed January 23, 1996. Although the Articles of the Library Bill of Rights are unambiguous statements of basic principles that should govern the service of all libraries, questions do arise concerning application of these principles to specific library practices. See the documents designated by the Intellectual Freedom Committee as Interpretations of the Library Bill of Rights. "Library Bill of Rights", American Library Association, June 30, 2006. http://www.ala.org/advocacy/intfreedom/librarybill (Accessed November 24, 2021) Document ID: 669fd6a3-8939-3e54-7577-996a0a3f8952 50 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 20 APPENDIX II: FREEDOM TO READ STATEMENT The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression. These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference. Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. We therefore affirm these propositions: 51 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 21 1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it. 2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say. 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. 52 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 22 It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society, individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship. 7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. Adopted Jun 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; Amended Jan 28, 1972; Jan 16, 1991; Jul 12, 2000; Jun 30, 2004. A Joint Statement by: American Library Association Association of American Publishers Subsequently endorsed by: American Booksellers for Free Expression The Association of American University Presses The Children's Book Council Freedom to Read Foundation National Association of College Stores National Coalition Against Censorship 53 Item 4. COLUMBIA HEIGHTS PUBLIC LIBRARY POLICY MANUAL 23 National Council of Teachers of English The Thomas Jefferson Center for the Protection of Free Expression "The Freedom to Read Statement", American Library Association, July 26, 2006. http://www.ala.org/advocacy/intfreedom/freedomreadstatement (Accessed November 24, 2021) Document ID: aaac95d4-2988-0024-6573-10a5ce6b21b2 APPENDIX III: FREEDOM TO VIEW STATEMENT The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore, these principles are affirmed: 1. To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression. 2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials. 3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content. 4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content. 5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view. This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in Feb 1979. This statement was updated and approved by the AFVA Board of Directors in 1989. Endorsed Jan 10, 1990, by the ALA Council "Freedom to View Statement", American Library Association, May 29, 2007. http://www.ala.org/advocacy/intfreedom/freedomviewstatement (Accessed November 24, 2021) Document ID: 95444382-9c6c-e904-0962-be3aa96cdb5a 54 Item 4. MEETING ROOM USE RESPONSIBILITY FORM Columbia Heights Public Library: 3939 Central Avenue NE, Columbia Heights, MN 55421 ▪ 763-706-3690 Meeting Room Use Responsibility: I, the undersigned, as a representative of the organization named below, understand that my group and I will leave the meeting room of the Columbia Heights Public Library in good condition after our use. Any damage incurred as a result of our use of the room will be the responsibility of the representative and group. I have received and read a copy of the current Meeting Room Use Policy. I understand that the Library is not a sponsor of my program/meeting, and that it assumes no responsibility for the program or contents therein. Notices, promotions, and advertisements for the event may list the Library only as the location, will clearly identify the program sponsor, and will not imply any Library endorsement or sponsorship. I further guarantee that the room will not be used for any commercial purpose by myself or the group. If my meeting anticipates more than 14 attendees, I will instruct them to park in municipal lots/ramps on the west side of Central Ave, not in the library parking lot. RE PR E S E N T A T I V E YES: ⃝ NO: ⃝ FIRST NAME LAST NAME COLUMBIA HEIGHTS RESIDENT? E-MAIL ADDRESS PHONE (CELL) PHONE (HOME OR WORK) MAILING ADDRESS GR O U P YES: ⃝ NO: ⃝ GROUP NAME BASED IN COLUMBIA HEIGHTS? MAILING ADDRESS AVAILABLE ROOM DETAILS NAME CAPACITY AMENITIES AVAILABILITY COST COMMUNITY ROOM (#100) 10-100 WHITEBOARD, PROJECTOR SCREEN* 7AM-9PM, MON-SAT $25/HOUR HISTORY ROOM (#130) 4-12 WHITEBOARD, SPEAKERPHONE**, DIGITAL SCREEN* LIBRARY OPEN HOURS $0 CONFERENCE ROOM (#132) 4-6 WHITEBOARD, DIGITAL SCREEN* LIBRARY OPEN HOURS $0 CRAFT ROOM (#136) 4-8 WHITEBOARD, DIGITAL SCREEN* LIBRARY OPEN HOURS $0 STUDY ROOMS (#133, #134, #135) ARE FIRST-COME-FIRST-SERVED FOR 1-3 PERSONS (NO FORM REQUIRED). ROOM #130, #132, AND #136 ARE ALSO AVAILABLE FIRST-COME-FIRST-SERVED WITHOUT A RESERVATION FOR GROUPS OF 4+ (NO FORM REQUIRED). *REQUIRES A PERSONAL DEVICE WITH AN HDMI A/V CONNECTION. **LOCAL CALLS ONLY REPRESENTATIVE’S SIGNATURE DATE STAFF USE ONLY RECEIVED BY: RECEIVED DATE: NOTES: THE COMMUNITY ROOM MUST BE BOOKED BY THE LIBRARY DIRECTOR BECAUSE OF THE ASSOCIATED RENTAL FEE. REVISED: 8/8/2016; 8/9/2021 55 Item 4. REQUEST FOR RECONSIDERATION FORM Columbia Heights Public Library: 3939 Central Avenue NE, Columbia Heights, MN 55421 ▪ 763-706-3690 Request for Reconsideration of Library Resource or Material: By completing this form, you are asking that the Library reconsider its selection of a library resource or material. The library respects the right of persons to express their opinions, negative and positive, with respect to materials purchased by the library. When the request is received, professional staff will review the material and prepare a recommendation; you will receive a letter containing this recommendation. If necessary, the material may also be reviewed by the Board of Trustees and/or the City Manager. The Library Board, upon request, will hear appeals to the Library’s response. Appeals must be presented in writing to the Library Board at least ten (10) days in advance of the next regularly scheduled meeting of the Board. Decisions on appeals are based on careful review of the objection, the material, and Library policies, including: the Library Bill of Rights, Freedom to Read, and Freedom to View. No material will be arbitrarily removed from the collection because of a complaint from a patron. No material will be reconsidered without a written Request for Reconsideration. Please read the Collection Development Policy for more information about how library materials are selected. Submit only one (1) item per form. RE Q U E S T OR YES: ⃝ NO: ⃝ FIRST NAME LAST NAME COLUMBIA HEIGHTS RESIDENT? E-MAIL ADDRESS PHONE (CELL) PHONE (HOME OR WORK) HOME ADDRESS ITEM TO BE RECONSIDERED: PRINT MATERIAL: ⃝ AUDIO: ⃝ VIDEO: ⃝ ELECTRONIC RESOURCE: ⃝ MA T E R I A L YES: ⃝ NO: ⃝ AUTHOR/ARTIST/PRODUCER (IF APPLICABLE) READ/WATCHED IN ITS ENTIRETY? TITLE OR NAME OF ELECTRONIC RESOURCE PUBLISHER (IF KNOWN) PUBLICATION YEAR LIBRARY CALL# (IF APPLICABLE) IF YOU DID NOT READ, LISTEN, OR WATCH ENTIRELY, WHICH SECTIONS DID YOU? WHAT CONCERNS YOU ABOUT THIS MATERIAL? WHAT DO YOU FEEL ARE THE CONSEQUENCES OF READING, HEARING, OR SEEING THIS MATERIAL? WHAT DO YOU BELIEVE TO BE THE THEME OR MESSAGE OF THIS MATERIAL? 56 Item 4. ARE THERE POSITIVE OR USEFUL QUALITIES ABOUT THIS MATERIAL, AND WHAT ARE THEY? ARE YOU FAMILIAR WITH JUDGEMENTS/EVALUATIONS OF THIS MATERIAL BY PROFESSIONAL REVIEWERS? WHAT ACTIONS ARE YOU REQUESTING THE LIBRARY TAKE ON THIS MATERIAL? COMMENTS (ATTACH ADDITIONAL PAGES, IF NEEDED) - ONE (1) ITEM PER FORM; FILL OUT FORM COMPLETELY; SIGN BELOW BEFORE SUBMITTING - REQUESTOR’S SIGNATURE DATE STAFF USE ONLY RECEIVED BY: RECEIVED DATE: ACTIONS: FORWARD THIS COMPLETED FORM TO THE LIBRARY DIRECTOR IMMEDIATELY UPON RECEIVING. REVISED: 8/8/2007; 1/3/2022 57 Item 4. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Approve Gambling Permit, Immaculate Conception Church DEPARTMENT: Police BY/DATE: Chief Lenny Austin/January 27, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X_Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Immaculate Conception Church, 4030 Jackson Street NE, has submitted a request for a gambling permit for bingo, pull-tabs and a raffle from August 5-7, 2022 (raffle drawing to be held August 7, 2022). The Police Department finds no issues that would preclude this permit from being issued. Since the organization satisfies the City Council resolution regarding one-time charitable gambling and has paid the $25 permit fee for this permit, the following action is recommended. RECOMMENDED MOTION(S): MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo, pull-tabs, a raffle from August 5-7, 2022 (raffle drawing to be held on August 7, 2022) at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. ATTACHMENT(S): Gambling Permit Application Letter from Archdiocese Certificate of Exemption 58 Item 5. 59 Item 5. 60 Item 5. 61 Item 5. 62 Item 5. 63 Item 5. 64 Item 5. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE FEBRUARY 14, 2022 ITEM: Adopt Resolution 2022-16, Approving IAFF Labor Agreement. DEPARTMENT: Administration BY/DATE: Kelli Wick, February 8, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods X_Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The labor agreement between the City and the International Association of Firefighters, Local #1216, representing full time firefighters, terminated on December 31, 2021. Negotiations between the City and IAFF have resulted in a mutually acceptable labor agreement for calendar years 2022, 2023 and 2024. See Attachment “A”. STAFF RECOMMENDATION: It is recommended that the City Council accept and approve the IAFF Labor Agreement for years 2022, 2023 and 2024. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2022-16, there being ample copies available to the public. MOTION: Move to adopt Resolution 2021-16, approving the City of Columbia Heights IAFF Labor Agreement. ATTACHMENT(S): Resolution 2022-16 Attachment “A” 65 Item 6. RESOLUTION NO. 2022-016 A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving a collective bargaining agreement between the City of Columbia Heights and International Association of Fire Fighters, Local #1216 Whereas, negotiations have proceeded between International Association of Fire Fighters, Local #1216, representing full time Firefighters and Fire Captains of the City, and members of the City’s negotiation team; and Whereas, said negotiations have resulted in a mutually acceptable collective bargaining agreement for calendar years 2022, 2023 and 2024; and Whereas, changes to the current agreement are hereby attached as Exhibit A, and a copy of said collective bargaining agreement is available for inspection at the Office of the City Manager and is made a part hereof by reference. Now Therefore Be It Resolved, that the collective bargaining agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 20 22, 2023 and 2024 for International Association of Fire Fighters, Local #1216 bargaining unit employees of the City; and Be It Further Resolved that the Mayor and City Manager are hereby authorized to execute this collective bargaining agreement. Passed this 14th day of February 2022 Offered by: Seconded by: Roll Call: Mayor Amáda Márquez Simula Sara Ion, City Clerk 66 Item 6. The City of Columbia Heights reserves the right to add to, modify, delete, and/or change any portion of this proposal at any time throughout the negotiation process. Attachment “A” IAFF and CITY OF COLUMBIA HEIGHTS RESPONSE AND PROPOSAL 2/1/2022 1) Article 18 – Insurance a. 1/1/22: Increase City Contribution to Single Coverage by $30 to total $985 1/1/22: Increase City Contribution to Family Coverage by $60 to total $1315 b. 1/1/23: Increase City Contribution to Single Coverage by $30 to total $1015 1/1/23: Increase City Contribution to Family Coverage by $60 to total $1375 c. 1/1/24: Increase City Contribution to Single Coverage by $30 to total $1045 1/1/24: Increase City Contribution to Family Coverage by $60 to total $1435 2) Article 25 – Wages a. Implement the Compensation Study Grid and Step Plan Attached Herein Effective 1/1/22. a. Edited to change the number of steps for Captain b. Edited to include $1 per hour for Captains who have valid EM Certificate and a 2 year Fire Science or related degree b. In addition to the New Grid/Step Plan implement the following COLA: a. 2.5% effective 1/1/22 b. 2.5% effective 1/1/23 c. 3.25% effective 1/1/24 3) Article XXVIII - Duration The City proposes a 3 year contract 67 Item 6. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE FEBRUARY 14, 2022 ITEM: Adopt Resolution 2022-17, Approving PMA Labor Agreement. DEPARTMENT: Administration BY/DATE: Kelli Wick, February 8, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods X_Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The labor agreement between the City and the Public Managers Association representing full time division directors, terminated on December 31, 2021. Negotiations between the City and PMA have resulted in a mutually acceptable labor agreement for calendar years 2022, 2023 and 2024. See Attachment “A”. STAFF RECOMMENDATION: It is recommended that the City Council accept and approve the PMA Labor Agreement for years 2022, 2023 and 2024. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2022-17, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-17, approving the City of Columbia Heights PMA Labor Agreement. ATTACHMENT(S): Resolution Attachment “A” 68 Item 7. RESOLUTION NO. 2022-017 A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving a collective bargaining agreement between the City of Columbia Heights and Public Managers Association Whereas, negotiations have proceeded between Public Managers Association, representing division heads of the City, and members of the City’s negotiation team; and Whereas, said negotiations have resulted in a mutually acceptable collective bargaining agreement for calendar years 2022, 2023 and 2024; and Whereas, changes to the current agreement are hereby attached as Exhibit A, and a copy of said collective bargaining agreement is available for inspection at the Office of the City Manager and is made a part hereof by reference. Now Therefore Be It Resolved, that the collective bargaining agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 20 22, 2023 and 2024 for Public Managers Association bargaining unit employees of the City; and Be It Further Resolved that the Mayor and City Manager are hereby authorized to execute this collective bargaining agreement. Passed this 14th day of February 2022 Offered by: Seconded by: Roll Call: Mayor Amáda Márquez Simula Sara Ion, City Clerk 69 Item 7. ATTACHMENT “A” PMA and CITY OF COLUMBIA HEIGHTS TENTATIVE AGREEMENT 1/31/2022 Wages In addition to the New Grid/Step Plan implement the following COLA: a. 2.5% effective 1/1/22 b. 2.5% effective 1/1/23 c. 3.25% effective 1/1/24 Insurance The City offers the following: a. 1/1/22: Increase City Contribution to Single Coverage by $30 to total $985 1/1/22: Increase City Contribution to Family Coverage by $60 to total $1315 b. 1/1/23: Increase City Contribution to Single Coverage by $30 to total $1015 1/1/23: Increase City Contribution to Family Coverage by $60 to total $1375 c. 1/1/24: Increase City Contribution to Single Coverage by $30 to total $1045 1/1/24: Increase City Contribution to Family Coverage by $60 to total $1435 Sick and Vacation Leave: 1) Remove the three and six month moratoria for new employees on using sick and vacation leave. 2) Change vacation schedule to read as follows: Years of Municipal Service Vacation Accrual per Month Zero through year 4 1.250 days Year 5 through year 9 1.667 days Year 10 through Year 14 2.083 days Year 15 and above 2.50 days 70 Item 7. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE FEBRUARY 14, 2022 ITEM: Adopt Resolution 2022-18, Approving IUOE Labor Agreement. DEPARTMENT: Administration BY/DATE: Kelli Wick, February 8, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods X_Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The labor agreement between the City and the International Association of Operating Engineers, Local #49, representing full time maintenance workers, mechanic and forepersons, terminated on December 31, 2021. Negotiations between the City and IUOE have resulted in a mutually acceptable labor agreement for calendar years 2022, 2023 and 2024. See Attachment “A”. STAFF RECOMMENDATION: It is recommended that the City Council accept and approve the IOUE Labor Agreement for years 2022, 2023 and 2024. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2022-18, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-18, approving the City of Columbia Heights IOUE Labor Agreement. ATTACHMENT(S): Resolution 2022-18 Attachment “A” 71 Item 8. RESOLUTION NO. 2022-018 A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving a collective bargaining agreement between the City of Columbia Heights and International Association of Operating Engineers, Local #49 Whereas, negotiations have proceeded between International Association of Operating Engineers, Local #49, representing full time Maintenance Workers, Mechanic and Foreperson of the City, and members of the City’s negotiation team; and Whereas, said negotiations have resulted in a mutually acceptable collective bargaining agreement for calendar years 2022, 2023 and 2024; and Whereas, changes to the current agreement are hereby attached as Exhibit A, and a copy of said collective bargaining agreement is available for inspection at the Office of the City Manager and is made a part hereof by reference. Now Therefore Be It Resolved, that the collective bargaining agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 2022, 2023 and 2024 for International Association of Operating Engineers, Local #49 bargaining unit employees of the City; and Be It Further Resolved that the Mayor and City Manager are hereby authorized to execute this collective bargaining agreement. Passed this 14th day of February 2022 Offered by: Seconded by: Roll Call: Mayor Amáda Márquez Simula Sara Ion, City Clerk 72 Item 8. The City of Columbia Heights reserves the right to add to, modify, delete, and/or change any portion of this proposal at any time throughout the negotiation process. ATTACHMENT “A” IUOE and CITY OF COLUMBIA HEIGHTS TENTATIVE AGREEMENT 1/26/2022 1) Article X – Overtime Pay 10.6 Employees may take compensatory time off at the rate of one and one-half hours off for every hour overtime worked. Compensatory time may be accumulated to a maximum balance of 56 hours. A maximum of 104 total hours may be accrued in any given calendar year. Compensatory time must be taken during the same calendar year in which it is earned. Compensatory time earned and not taken within the calendar year shall be paid off the last payroll in December. 2) Article XIX – Insurance a. 1/1/22: Increase City Contribution to Single Coverage by $30 to total $985 1/1/22: Increase City Contribution to Family Coverage by $60 to total $1315 b. 1/1/23: Increase City Contribution to Single Coverage by $30 to total $1015 1/1/23: Increase City Contribution to Family Coverage by $60 to total $1375 c. 1/1/24: Increase City Contribution to Single Coverage by $30 to total $1045 1/1/24: Increase City Contribution to Family Coverage by $60 to total $1435 3) Article XXVI – Wages – Appendix A a. Implement the Compensation Study Grid and Step Plan Effective 1/1/22. b. In addition to the New Grid/Step Plan implement the following COLA: a. 2.5% effective 1/1/22 b. 2.5% effective 1/1/23 c. 3.25% effective 1/1/24 4) Article XXVI - Appendix B Add Alley Truck to the list of Covered Equipment. 5) Article XXVIII - Duration 3 year contract. 73 Item 8. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE FEBRUARY 14, 2022 ITEM: Adopt Resolution 2022-25, Approving LELS Labor Agreement. DEPARTMENT: Administration BY/DATE: Kelli Wick, February 8, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods X_Equity and Affordability x_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The labor agreement between the City and the Law Enforcement Labor Services, Local 342 representing police sergeants, terminated on December 31, 2021. Negotiations between the City and LELS Local 342 have resulted in a mutually acceptable labor agreement for calendar years 2022, 2023 and 2024. See Attachment “A”. STAFF RECOMMENDATION: It is recommended that the City Council accept and approve the PMA Labor Agreement for years 2022, 2023 and 2024. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2022-25, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-25, approving the City of Columbia Heights LELS, Local 342 Labor Agreement. ATTACHMENT(S): Resolution Attachment “A” 74 Item 9. The City of Columbia Heights reserves the right to add to, modify, delete, and/or change any portion of this proposal at any time throughout the negotiation process. ATTACHMENT “A” LELS-SERGEANTS and CITY OF COLUMBIA HEIGHTS RESPONSE AND PROPOSAL 1/25/2022 1) Article 11 – Insurance The City proposes the following for insurance: a. 1/1/22: Increase City Contribution to Single Coverage by $30 to total $985 1/1/22: Increase City Contribution to Family Coverage by $60 to total $1315 b. 1/1/23: Increase City Contribution to Single Coverage by $30 to total $1015 1/1/23: Increase City Contribution to Family Coverage by $60 to total $1375 c. 1/1/24: Increase City Contribution to Single Coverage by $30 to total $1045 1/1/24: Increase City Contribution to Family Coverage by $60 to total $1435 2) Article 14 – Holidays The City proposes to allow Juneteenth to be selected as an option instead of Easter or EID Al-Adha 3) Article 20 - Wages a. Implement the Compensation Study Grid and 2 Step Plan Attached Herein Effective 1/1/22 b. In addition to the New Grid/Step Plan implement the following COLA: a. 2.5% effective 1/1/22 b. 2.5% effective 1/1/23 c. 3.25% effective 1/1/24 NEW LANGUAGE Educational Incentive: Bachelor’s Degree: $100/month Master’s Degree: $300/month 4) Article 25 - Duration The City agrees to a 3 year contract. 75 Item 9. RESOLUTION NO. 2022-025 A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving a collective bargaining agreement between the City of Columbia Heights and Law Enforcement Labor Services, Local #342 Whereas, negotiations have proceeded between Law Enforcement Labor Services, Local #342, representing full time Police Sergeants, and members of the City’s negotiation team; and Whereas, said negotiations have resulted in a mutually acceptable collective bargaining agreement for calendar years 2022, 2023 and 2024; and Whereas, changes to the current agreement are hereby attached as Exhibit A, and a copy of said collective bargaining agreement is available for inspection at the Office of the City Manager and is made a part hereof by reference. Now Therefore Be It Resolved, that the collective bargaining agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 20 22, 2023 and 2024 for Law Enforcement Labor Services, Local #342 bargaining unit employees of the City; and Be It Further Resolved that the Mayor and City Manager are hereby authorized to execute this collective bargaining agreement. Passed this 14th day of February 2022 Offered by: Seconded by: Roll Call: Mayor Amáda Márquez Simula Sara Ion, City Clerk 76 Item 9. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Adopt Resolution 2022-19; Non-Union Employee Wages and Benefit Adjustments, City Council Insurance Adjustments, and Paid On Call Wage Adjustments for 2022 Through 2024 . DEPARTMENT: Administration BY/DATE: Kelli Bourgeois, February 4, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel X Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: With the tentative settlement of four of the City’s collective bargaining agreements and based on the approved 2021 Compensation Study and 2022 budget, staff feels it is appropriate to bring the cost of living and fringe benefit adjustments for the non-union supervisory and confidential/essential staff to the City Council for action at this time. In addition, because the City Council insurance benefits typically mirror the insurance benefits of the non-union full time employees staff recommends those changes be made at this time as well. In addition, given the current market and the annual increases to the State minimum wage rate, staff is proposing rate increases to seasonal/temporary recreation positions, part time Library positions, and seasonal Public Works positions to ensure compliance with those wage changes and competitiveness in the market. Finally, to be in compliance with those wage rates and to assist in attracting and retaining qualified paid on call firefighters, staff is requesting changes to the wage structure of that position. NON-UNION SUPERVISORY AND ESSENTIAL/CONFIDENTIAL EMPLOYEES AND CITY MANAGER: Wages: 1) Implement the 2021 wages outlined in the Compensation Study for all positions in all Div isions except Liquor and the City Manager. The market adjustment for the City Manager position is not proposed for implementation at this time. Implement a $400 per month on call pay for the Police Captains. Staff recommends the Liquor Supervisors be given a $1 per hour increase effective 1/1/22. The remaining non-union liquor positions will be evaluated as part of a comprehensive Liquor Operations analysis later this year with wage adjustment recommendations brought to Council at that time . 2) Cost of Living Adjustments for Non-Union Supervisory and Confidential/Essential Employees: 1/1/22: 2.5% Increase 1/1/23: 2.5% Increase 1/1/24: 3.25% Increase 77 Item 10. City of Columbia Heights - Council Letter Page 2 Holidays: Allow Employees to select Good Friday, EID Al-Adha, or Juneteenth for one of their holidays. This selection must be made by the first of each year. Insurance: a. 1/1/22: Increase City Contribution to Single Coverage by $30 to total $985 1/1/22: Increase City Contribution to Family Coverage by $60 to total $1315 b. 1/1/23: Increase City Contribution to Single Coverage by $30 to total $1015 1/1/23: Increase City Contribution to Family Coverage by $60 to total $1375 c. 1/1/24: Increase City Contribution to Single Coverage by $30 to total $1045 1/1/24: Increase City Contribution to Family Coverage by $60 to total $1435 CITY COUNCIL MEMBERS: a. 1/1/22: Increase City Contribution to Single Coverage by $30 to total $985 1/1/22: Increase City Contribution to Family Coverage by $60 to total $1315 b. 1/1/23: Increase City Contribution to Single Coverage by $30 to total $1015 1/1/23: Increase City Contribution to Family Coverage by $60 to total $1375 c. 1/1/24: Increase City Contribution to Single Coverage by $30 to total $1045 1/1/24: Increase City Contribution to Family Coverage by $60 to total $1435 SEASONAL/TEMPORARY RECREATION POSITIONS: Effective March 1, 2022, wage adjustments for Seasonal/Temporary Recreation Positions as shown on Exhibit A due to the current market. LIBRARY PART TIME POSITIONS: Effective March 1, 2022, per the compensation study, the wages for part time Library positions should be increased as shown on Exhibit B. PUBLIC WORKS SEASONAL POSITIONS: The last couple of years we have been unable to fill all open seasonal public works positions due to the low number of applicants, therefore it is recommended the wages are increased as shown on attached Exhibit C effective March 1, 2022. PAID ON CALL FIREFIGHTER RATES: Due to Statutory language that annually increases the minimum wage rates and to better attract and retain qualified paid on call firefighters effective March 1, 2022 the following changes shall be made: LEVEL STATION DUTY & DRILLS FIRE CALLS Appointment to Paid-on-Call Division through attainment of all required certifications and completion of probation. $9.86 Minnesota Statutory Minimum Wage $9.86 Minnesota Statutory Minimum Wage 78 Item 10. City of Columbia Heights - Council Letter Page 3 Attached please find Resolution 2022-19 which adopts and establishes the above changes for calendar years 2022 through 2024. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2022-19, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-19, approving 2022 through 2024 cost of living and fringe benefit adjustments for non-union supervisory and confidential/essential employees, insurance benefit adjustments for City Council members, and wage adjustments for seasonal/temporary recreation positions, part time library positions, seasonal public works positions, and paid on call firefighter positions. ATTACHMENT(S): Resolution 2022-19 Exhibit A, Recreation Seasonal Position Wage Schedule Exhibit B, Public Works Seasonal Position Wage Schedule Exhibit C, Library Part Time Wage Schedule 79 Item 10. EXHIBIT "A" Position Entry 1 Year 2 Year 3 Year  4 Year 5 Year Program Supervisor $15.00 $15.75 $16.54 $17.36 $18.23 $19.14 Program Lead $13.00 $13.65 $14.33 $15.05 $15.80 $16.59 Program Assistant $11.00 $11.55 $12.13 $12.73 $13.37 $14.04 Theater Instructor $15.00 $15.75 $16.54 $17.36 $18.23 $19.14 Theater Assistant $12.00 $12.60 $13.23 $13.89 $14.59 $15.32 Trip Chaperone I $11.00 $11.55 $12.13 $12.73 $13.37 $14.04 Trip Chaperone II $13.00 $13.65 $14.33 $15.05 $15.80 $16.59 Facility Supervisor $14.41 $15.13 $15.89 $16.68 $17.52 $18.39 Youth Sports Coach I $14.00 $14.70 $15.44 $16.21 $17.02 $17.87 Youth Sports Coach II $18.00 $18.90 $19.85 $20.84 $21.88 $22.97 Performing Arts Instructor I $14.00 $14.70 $15.44 $16.21 $17.02 $17.87 Performing Arts Instructor II $18.00 $18.90 $19.85 $20.84 $21.88 $22.97 Performing Arts Assistant $12.00 $12.60 $13.23 $13.89 $14.59 $15.32 Gymnastics Assistant $12.00 $12.60 $13.23 $13.89 $14.59 $15.32 Ice Skating Instructor $14.00 $14.70 $15.44 $16.21 $17.02 $17.87 Scorekeeping $11.00 $11.55 $12.13 $12.73 $13.37 $14.04 Program Instructor Baseball Umpire House League (Youth) $30/game Traveling (Plate) $55/game Traveling  (Base) $50/game Soccer Officials (Youth)$30/game Softball Umpires  Youth Slow Pitch $20/game Youth Fast Pitch $30/game Basketball Officials House League (Youth) $25/game Traveling (Youth) $35/game Football Officials (Youth)$45/game Adults Athletics Umpire/Officials $30/game Coaching/Stipend/Season $200 2022 Recreation Seasonals Schedule  MARKET RATE‐‐ CONTINGENT UPON APPROVAL OF THE  RECREATION DIRECTOR AND THE ASSISTANT TO THE CITY MANAGER 80 Item 10. PAGE Entry 16.90$ 12 Month/Step 2 17.46$ 24 Month/Step 3 18.03$ 36 Month/Step 4 18.63$ 48 Month/Step 5 19.24$ 60 Month/Step 6 19.88$ LIBRARY AIDE Entry 19.93$ 12 Month/Step 2 20.59$ 24 Month/Step 3 21.27$ 36 Month/Step 4 21.97$ 48 Month/Step 5 22.69$ 60 Month/Step 6 23.45$ LIBRARY SUPERVISORS Entry 32.06$ 12 Month/Step 2 33.12$ 24 Month/Step 3 34.12$ 36 Month/Step 4 35.34$ 48 Month/Step 5 36.50$ 60 Month/Step 6 37.71$ Effective March 1, 2022 2022 PART TIME TEMPORARY LIBRARY EMPLOYEES EXHIBIT B 81 Item 10. Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the Employer. POSITION 1 YEAR 2 YEARS 3 YEARS 4 YEARS Seasonal Laborer $14.00 $14.44 $14.88 $15.32 (including Rink Maintenance) Warming House Attendant $14.00 $14.44 $14.88 $15.32 Warming House Lead Attendant $14.50 $14.95 $15.38 $15.81 Engineering Intern $17.00 $17.52 $18.04 $18.57 Effective: March 1, 2022 3/1/2022 PUBLIC WORKS SEASONALS SCHEDULE EXHIBIT C 82 Item 10. Resolution 2022-19 RESOLUTION NO. 2022-19 A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving 2022, 2023 and 2024 wage, cost of living and fringe benefit adjustments for non-union supervisory and confidential/essential employees, City Council, and part time and seasonal Library, Recreation, Public Works, and Fire Whereas, on January 24, 2022 the City of Columbia Heights adopted an updated Compensation Program addressing internal and external equity for all City Employees, which established a position rating system and Group Salary Ranges to ensure comparable compensation for positions with comparable skills, effort, responsibilities, and working conditions, and proportional compensation for positions where such factors are different; and Whereas, the City of Columbia Heights annually reviews the Employer’s share for various insurance programs and other benefits for its non-unionized supervisory and confidential/essential employees to compare what is provided to other employee groups in the City; and Whereas, the City of Columbia Heights provides health and dental insurance to its Mayor and City Council in the same contribution amounts it provides full time non-union employees. Now Therefore Be It Resolved, that the City of Columbia Heights hereby establishes cost of living adjustments and fringe benefits adjustments to all non -union supervisory and confidential/essential salary ranges, City Council as shown: 1) Implement the 2021 wages outlined in the Compensation Study for all positions in all Divisions except Liquor and the City Manager. 2) Implement $400 per month on call pay for Police Captains. 3) Implement a $1 per hour increase for Liquor Supervisors. 4) Implement cost of living adjustments for Non-Union Supervisory and Confidential/Essential Employees and the City Manager as shown: 1/1/22: 2.5% Increase 1/1/23: 2.5% Increase 1/1/24: 3.25% Increase 5) Allow Employees to select Good Friday, EID Al-Adha, or Juneteenth for one of their holidays. This selection must be made by the first of each year. 6) Implement the following insurance contributions for benefit eligible non-union employees and City Council members: a. 1/1/22: Increase City Contribution to Single Coverage by $30 to total $985 1/1/22: Increase City Contribution to Family Coverage by $60 to total $1315 b. 1/1/23: Increase City Contribution to Single Coverage by $30 to total $1015 1/1/23: Increase City Contribution to Family Coverage by $60 to total $1375 c. 1/1/24: Increase City Contribution to Single Coverage by $30 to total $1045 1/1/24: Increase City Contribution to Family Coverage by $60 to total $1435 Be It Further Resolved, part time and seasonal Library, Recreation, Public Works, and Fire employees for calendar years 2022, 2023 and 2024 as shown in attached Exhibits A, B, and C shall be implemented effective March 1, 2022. 83 Item 10. City of Columbia Heights - Council Resolution Page 2 Passed this _________ day of ______________________, 2022 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 84 Item 10. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY, 14, 2022 ITEM: Resolution 2022-20 Approving Plans and Specifications and Ordering Advertisement for Bids for Zones 6 and 7 Street Rehabilitation Program and State Aid Street Rehabilitation, City Projects 2202 and 2206 DEPARTMENT: Public Works BY/DATE: Kevin Hansen, 2/9/22 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Public Improvement Hearings for Zones 6 and 7 Street Rehabilitation Program and State Aid Street Rehabilitation, Projects 2202 and 2206, were held on February 7, 2022. The City Council ordered the improvement projects. Zones 6 and 7 are bounded by University Avenue on the west, 44th Avenue on the north, Central Avenue, and 37th Avenue on the south, together with California Street/Main Street on the west, 45th Avenue on the north, University Avenue on the east, and 37th Avenue on the south. Zones 6 and 7 streets included in 2022 project are listed below: PARTIAL RECONSTRUCTION 1. Jackson Street NE, 40th Avenue to 41st Avenue 2. 41st Avenue NE, Monroe Street to Central Avenue 3. 42nd Avenue NE, 7th Street to Quincy Street 4. 43rd Avenue NE, 4th Street to 6th Street 5. 43rd Avenue NE, 7th Street to Washington Street MILL AND OVERLAY 1. 3rd Street NE, 44th Avenue to 45th Avenue 2. 5th Street NE, 40th Avenue to 41st Avenue 3. 41st Avenue NE, 7th Street to Jefferson Street 4. 42nd Avenue NE, University Service Drive to 7th Street 5. 43rd Avenue NE, 6th Street to 7th Street 6. 43rd Avenue NE, Washington Street to Quincy Street The State Aid Street included in the 2022 project is 47th Avenue from Central Avenue to Fillmore Street. ANALYSIS/CONCLUSIONS: The proposed utility construction remains essentially unchanged from the work presented at the Public Improvement Hearing. In Zones 6 and 7, inoperable hydrants and gate valves are 85 Item 11. City of Columbia Heights - Council Letter Page 2 being replaced. In Zones 6 and 7 and on 47th Avenue minor storm/sanitary structure work and storm/sanitary sewer castings will be replaced as needed. Adjustments to water main surface structures will also be done. The proposed funding for this work is as follows: Storm Sewer Construction Fund $98,000 Sanitary Sewer Construction Fund $20,500 Water Construction Fund $68,000 Final plans and specifications for the 2022 Zones 6 and 7 and State Aid Street Rehabilitation Improvement projects are substantially complete. The bid opening is scheduled for Tuesday, March 22, 2022 with City Council award on March 28, 2022. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2022-20, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-20 approving Plans and Specifications and ordering Advertisement for Bids for Zones 6 and 7 Street Rehabilitation Program and State Aid Street Rehabilitation, City Projects 2202 and 2206. ATTACHMENT(S): Resolution 2022-20 86 Item 11. RESOLUTION NO. 2022-20 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, pursuant to a resolution passed by the Council on February 7, 2022, the City Engineer has prepared plans and specifications for Zones 6 and 7 Street Rehabilitation Program and State Aid Street Rehabilitation, at the locations listed below: ZONES 6 AND 7 STREETS PARTIAL RECONSTRUCTION 1. Jackson Street NE, 40th Avenue to 41st Avenue 2. 41st Avenue NE, Monroe Street to Central Avenue 3. 42nd Avenue NE, 7th Street to Quincy Street 4. 43rd Avenue NE, 4th Street to 6th Street and 7th Street to Washington Street MILL AND OVERLAY 1. 3rd Street NE, 44th Avenue to 45th Avenue 2. 5th Street NE, 40th Avenue to 41st Avenue 3. 41st Avenue NE, 7th Street to Jefferson Street 4. 42nd Avenue NE, University Service Drive to 7th Street 5. 43rd Avenue NE, 6th Street to 7th Street and Washington Street to Quincy Street MUNICIPAL STATE AID STREET 47th Avenue, Central Avenue to Fillmore Street NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA 1. Such plans and specifications identified as 2022 Zones 6 and 7 Street Rehabilitation Program, City Project 2202 and 2022 State Aid Street Rehabilitation, City Project 2206 are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in a trade journal an advertisement for bids upon making of such improvement under such approved plans and specifications. The advertisement shall be published a minimum of three weeks prior to the bid opening, shall specify the work to be done, shall state that bids will be received by representatives of the City Council of Columbia Heights until 10:00 a.m. on Tuesday, March 22, 2022 at which time they will be publicly opened at the place designated, will then be tabulated and will be considered by the City Council on Monday, March 28, 2022 in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, bid bond, or certified check payable to the City of Columbia Heights for 5 percent of the amount of such bid. ORDER OF COUNCIL Passed this 14th day of February, 2022 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 87 Item 11. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Resolution 2022-21 Declaring the Intent to Bond for Zones 6 and 7 Street Rehabilitation Program and State Aid Street Rehabilitation DEPARTMENT: Public Works BY/DATE: Kevin Hansen, 2/9/22 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel X Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: At the City Council meeting of February 7, 2022, Council authorized staff to seek bids for the projects listed below:  Zones 6 and 7 Street Rehabilitation Program and  State Aid Street Rehabilitation Currently cash available from city inter-fund loans to fund the street construction is limited. For this reason, there is a potential for bonding for these projects. The fact that bonding rates remain near their lowest point in years makes bonding a very viable financing option. STAFF RECOMMENDATION: To keep the potential bonding alternative open, a resolution declaring the intent to bond should be approved by the City Council prior to awarding bids. This has been done for both Utility and Street Rehabilitation construction projects since 1998. It shou ld be noted that the resolution does not commit the City to bonding or the dollar amount stated, but keeps the option for bonding open in the future, up to the dollar amount specified. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2022-21, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-21 being a resolution approving the declaration for the official intent of the City of Columbia Heights to bond for the Zones 6 and 7 Street Rehabilitation Program - Project 2202, and State Aid Street Rehabilitation - Project 2206. ATTACHMENT(S): Resolution 2022-21 88 Item 12. RESOLUTION NO. 2022-21 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the Internal Revenue Service has issued Tres. Reg. 1.140 -2 providing that proceeds of tax exempt bond used to reimburse prior expenditures will be not be deemed spent unless certain requirements are met; and, WHEREAS, the City of Columbia Heights (the “City”) expects to incur certain expenditures which may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a bond; Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. The City reasonably intends to make expenditures for Project N umber 2202 consisting of Zones 6 and 7 Street Rehabilitation Program and reasonably intends to reimburse itself for such expenditures from the proceeds of debt to be issued by the City in one or more series in the maximum principal amount of $1,275,000. 2. The City reasonably intends to make expenditures for Project N umber 2206 consisting of State Aid Street Rehabilitation and reasonably intends to reimburse itself for such expenditures from the proceeds of debt to be issued by the City in one or more series in the maximum principal amount of $125,000. 3. This resolution is intended to constitute a declaration of official int ent for purposes of Tres. Reg. 1.150-2 and any successor law, regulating or ruling. ORDER OF COUNCIL Passed this 14th day of February, 2022 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 89 Item 12. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Resolution 2022-22 Requesting Municipal State Aid System Construction Funds for Other Local Transportation Uses DEPARTMENT: Public Works BY/DATE: Kevin Hansen, 2/9/22 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel X_Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: In 1999, the Commissioner of Transportation declared the City’s MSA System complete. This allows the City to utilize the population apportionment of the annual construction allotment for local street construction. These funds are intended to supplement the Infrastructure Fund for the annual Street Rehabilitation Program. STAFF RECOMMENDATION: MnDOT requires a resolution requesting funds for other local uses to be approved annually after the State-Aid system is declared complete. The attached resolution is in a form recommended by MnDOT to obtain MSAS funds that will supplement the City’s Infrastructure Fund for street rehabilitation projects. With the projects approved for 2022, the City is planning to request up to $340,000. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2022-22, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-22 requesting Municipal State Aid System construction funds for other local transportation uses. ATTACHMENT(S): Resolution 2022-22 90 Item 13. RESOLUTION NO. 2022-22 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, the City of Columbia Heights receives Municipal State Aid System (MSAS) funds for construction and maintaining 20% of its City streets, and Whereas, 11.62 MSAS miles are currently authorized, and Whereas, 11.62 MSAS miles of streets have been built or resurfaced since 1964, and Whereas, the City currently has 48.58 miles of municipal streets that require maintenance and upgrade, and Whereas, the majority of these streets have insufficient strength and poor surface drainage, and Whereas, it is proposed to systematically install or repair concrete curb and gutters for improved surface water drainage and add additional strength to the streets for traffic survivability, and Whereas, the City State Aid routes are improved to State Aid standards and are in an adequate condition that they do not have needs other than additional resurfacing, and Whereas, it is authorized by MN Rules 8820.1800 to use part of the MSAS construction appropriation of our City’s State Aid allocation on local streets not on the approved State Aid system, and Whereas, the City proposes to rehabilitate the City-owned underground utilities as needed and rebuild the street in the process, and Whereas, it is proposed to use a portion of the City’s population allocation funds to upgrade the local street, to wit: Whereas, the City indemnifies save and holds harmless the State of Minnesota and its agents and employees from claims, demands, actions, or causes of action arising out of or by reason or matter related to constructing the local street as designed, and Whereas, the City further agrees to defend at its sole cost any claims arising as a result of constructing the local street, and Whereas, the final approval of the State Aid for Local Transportation Division is therefore given, Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT The City of Columbia Heights, Anoka County Minnesota, requests the release of MSAS construction funds for the upgrade and rehabilitation of City municipal streets, to wit: 91 Item 13. 3rd Street NE, 44th Avenue to 45th Avenue 5th Street NE, 40th Avenue to 41st Avenue Jackson Street NE, 40th Avenue to 41st Avenue 41st Avenue NE, 7th Street to Jefferson Street and Monroe Street to Central Avenue 42nd Avenue NE, University Service Drive to Quincy Street 43rd Avenue NE, 4th Street to Quincy Street ORDER OF COUNCIL Passed this 14th day of February, 2022 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 92 Item 13. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Final Payment for 37th Avenue Mill and Overlay, City Project 1907 DEPARTMENT: Public Works BY/DATE: Kevin Hansen / 2/9/2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The cities of Columbia Heights and Minneapolis entered into a Joint Powers Agreement (JPA) for the City of Minneapolis to mill and overlay 37 th Avenue NE from 5th Street to Central Avenue. The project consisted of milling approximately 2” of pavement across the width of the street and paving a 2” overlay with City of Minneapolis forces. The mill and overlay was completed in 2020 (after the trail project). As part of the project, the pavement was crack sealed in 2021. STAFF RECOMMENDATION: The mill and overlay is being funded with municipal state aid funds. Staff recommends final payment to the City of Minneapolis, as work has been completed in accordance with the JPA. RECOMMENDED MOTION(S): MOTION: Move to accept the work for Mill and Overlay on 37th Avenue from 5th Street to Central Avenue, City Project 1907, and authorize final payment of $123,561.83 to the City of Minneapolis, Minnesota. ATTACHMENT(S): Engineer’s Report of Final Acceptance 93 Item 14. CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER’S REPORT OF FINAL ACCEPTANCE 37TH AVENUE NE MILL AND OVERLAY CITY PROJECT NUMBER 1907 February 9, 2022 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work described below done by the City of Minneapolis. The work consisted of 2” bituminous mill and overlay on 37th Avenue from 5th Street to Central Avenue. The City of Minneapolis has completed the project in accordance with the Joint Powers Agreement (JPA). It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL JPA ESTIMATE $186,550. CHANGE ORDERS $ 0. FINAL JPA AMOUNT $186,550. FINAL WORK APPROVED $123,561.83 ALL PRIOR PAYMENTS ($ 0.00) BALANCE DUE $123,561.83 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 94 Item 14. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Request to Modify the Two Hour Parking on the West Side of Central Avenue NE from 39th Avenue to 40th Avenue to Two Hour Parking 8 AM To 5 PM DEPARTMENT: Public Works BY/DATE: : Kathy Young/January 13, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: At the January Traffic Commission meeting commissioners held a Public Hearing to change the two hour parking on the west side of Central Avenue from 39 th Avenue to 40th Avenue to two hour parking 8 am to 5 pm. The Public Hearing Notice was published in the paper and posted on the City website. Postcards were mailed to property owners and building tenants on Central Avenue from 39 th to 40th Avenues. Two hour parking is posted on the west side of Central Avenue from 37 th Avenue to 40th Avenue. The change to two hour parking 8 am to 5 pm is being requested by tenants of 3932 Central Avenue. Examples of need for extended evening parking hours are to provide parking for guests and to load/unload vehicles. There are 22 units in this apartment building and only 11 parking spots, one being handicapped, so there is not enough parking for all the tenants. Tenants are able to park overnight in the parking ramp at 4025 Van Buren Street. The availability of parking on Central Avenue has been an ongoing concern for adjacent business owners. One business owner spoke against the change at the November meeting, however, was not present during the public hearing. This business owner has been notified of the Council meeting by mail. City code 7.205 prohibits parking on any street or roadway for a continuous period longer than six hours. STAFF RECOMMENDATION: Staff supports changing the parking designation to two hour parking 8 am to 5 pm. There is a similar 8 am to 5 pm parking designation on Central Avenue from 40th Avenue to 41st Avenue. RECOMMENDED MOTION(S): MOTION: Move to designate two hour parking 8 am to 5 pm on the west side of Central Avenue from 39 th Avenue to 40th Avenue, based on the recommendation of the Traffic Commission. ATTACHMENT(S): Aerial 95 Item 15. ³ Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document andshould not be substituted for a title search, appraisal, survey, or for zoning verification. Central Ave, 39th to 40th Ave Date: 11/9/20211:1,200Anoka County GIS Owner Information:Parcel Information: Approx. Acres:Commissioner: Plat: 96 Item 15. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Updates to the Solid Waste Operating Policy (SWOP) DEPARTMENT: Public Works BY/DATE: Kevin Hansen, Jesse Davies / February 3, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The current refuse hauling contract ends December 31, 2022. Although a two-year extension is provided in the contract, staff will notify our current hauler, Waste Management that a new RFP will be issued in 2022. The first step in this process is to review/update the Solid Waste Operating Policy, also known as the SWOP, as it is the primary document that provides policy guidance for creating service vendor RFPs to perform the work as directed. Staff reviewed the SWOP and the steps in the process with the Council at the February work session. To provide background and basic framework for the City of Columbia Heights organized refuse collection:  CITY CODE CHAPTER 4: MUNICIPAL SERVICES; ARTICLE VII: GARBAGE AND RECYCLING SERVICES 4.701 INTENT. (A) It is the intent of the City Council to establish a system for the orderly and regular collection of garbage, recyclables, problem materials, source separated organic materials and yard wastes in the city; to insure that the disposal of the materials shall be accomplished in a sanitary manner; to ensure the protection of public health and safety and promote city cleanliness and livability; to minimize vehicle wear and tear on streets due to large truck traffic; to provide high quality solid waste and recycling services in the most cost-effective manner possible; and, to be consistent with the requirements of the state statutes, state rules and Anoka County ordinances, and with state and Anoka County solid waste plans. (B) The City Manager or their designee shall have the authority to develop Solid Waste Management Operating Policy (SWMOP) concerning days of collection, use, type and location of waste containers and other matters as they deem necessary to provide for the safe, orderly and cost -efficient preparation, storage, collection and disposal of all waste materials covered in this ordinance. These Operating Policies shall not be contrary to this article. The City Council will approve the SWMOP and approve changes as required. STAFF RECCOMENDATION: An updated SWOP is attached with recommended changes highlighted. All of the changes proposed at this time are located in Section 2: GOALS AND PLANS. This section is for the City Council to establish goals and future plans for how the city handles solid waste. The recommended changes are the product of ideas/experience from residents, property owners, council members, and staff. The summary of changes and explanations is listed below. 97 Item 16. City of Columbia Heights - Council Letter Page 2 GOALS AND PLANS: 2.2.2 Establishes that the city intends to utilize locally owned / operated vendors as much as practical. 2.3 Goals: Clarifies the City’s ultimate goal is to meet the MN State Legislature’s goal to divert 75% of solid waste disposal to recycling and other reuse means. There are various Metro Solid Waste Plan BMPs we are integrating into the city goals and plans section to drive staff to continually look for opportunities to implement them. The ultimate goal of the BMPs is to shift the service level to provide weekly recycling and organics pickup to encourage households to utilize only the smallest trash cart – this may provide that it only needs to be emptied every-other-week. 2.4.1 Request for Proposals/Contracting (RFP): Add this section to provide more guidance for contracting services. Each refuse line of service is truly a separate operation as different material cannot be cross loaded onto the same truck and each type of material is delivered to separate processors. The proposed plan should also help and encourage local vendors compete in the RFP and bid process. Smaller contracts will be easier to enforce than one large contract (it would be nearly impossible to find a hauler to take over the entire operation at once if the contract were cancelled). In addition, staff recommends staggering the service contracts (lengths) to prevent all services from changing vendors at the same time. The addition of the above paragraph changed the paragraph numbering from 2.4.1 (which is now 2.4.2) to 2.4.5 (which is now 2.4.6) 2.4.2 Trash: Added a line about utilizing alternate means to landfilling trash in the event a new process becomes available in the future. Unfortunately there is currently no room for our trash at an incinerator within feasible proximity, causing our trash to be landfilled. 2.4.3 Curbside Recycling: Added the BMPs to conduct weekly single-sort recycling collection and citywide organics collection (i.e. added to the suite of base services vs. optional). 2.4.4 Recycling Center: Reworded the intent to expand items collected at the City’s recycle center. 2.4.5 Reuse: Reworded to provide clearer focus on the BMP for curbside collection of problem materials for reuse/recycling. Also provides guidance for subsidizing bulk collections for only those items that can be reused or recycled and proposing in the future items that must be trashed will be paid by properties as they throw (mainly affects rental properties). 2.4.6 Promotions: Added a sentence to clarify translation expectat ions. Sections 3 through 10 are operating instructions for staff, contractors, and residents to execute the council goals and plans. The SWOP provides that the City Manager will update these sections before actual changes to service occur as authorized in section 3.2. For example, the single-sort recycling RFP will request a bid for current every-other-week collection, plus an alternate bid for weekly collection. If the council approves a weekly contract the City Manager will update Section 5: Recycling. CITY OWNED CARTS  Also note that staff recommends to include a separate RFP with refuse cart distributors instead of using various hauler-provided carts. This will provide a consistent style (and lid color) of the carts and eliminate 98 Item 16. City of Columbia Heights - Council Letter Page 3 the need for labels as the city logo and dedicated refuse phone number will be printed on the carts. This was already directed in the SWOP paragraph 3.5. The plan would be to replace carts as the current ones wear out - estimating it will take 5 years to finish citywide. RECOMMENDED MOTION(S): MOTION: Move to update the Solid Waste Operating Policy (SWOP) dated February 7, 2022. ATTACHMENT(S): 2022 SWOP 99 Item 16. City of Columbia Heights Solid Waste Operating Policies* * As Authorized by the 2018 Amendments to the City Solid Waste Management Ordinances January, 2018 Last update by City Council: February 14th, 2022 City of Columbia Heights Department of Public Works 637 38th Avenue Columbia Heights, MN 55421 100 Item 16. Contents Introduction 1 Section 1 Definitions ............................................................................................................. 1 Section 2 Goals and Plans ..................................................................................................... 3 Section 3 General Operations ............................................................................................... 4 Section 4 Garbage Operations .............................................................................................. 5 Section 5 General Recycling Operations ............................................................................... 6 Section 6 Problem Materials (Bulk), Appliances, and Electronic Waste services. ................ 7 Section 7 Collection of Yard and Shrub Waste...................................................................... 8 Section 8 Collection of Source Separated Organics Comingled with Yard Waste, Every Other Week Garbage Collection ........................................................................... 9 Section 9 Fees and Charges other than Utility Rates. ......................................................... 10 Section 10 Resolution of Disputes ........................................................................................ 10 Appendix: Refuse Services Matrix 101 Item 16. Page 1 Introduction The City of Columbia Heights has developed these standards as specific requirements for the storage, collection and transportation of residential solid waste. The goals of these standards are to:  Establish a system for the orderly and regular collection of garbage, recyclables, problem materials, organics, and yard wastes in the city;  Ensure that the disposal of the materials shall be accomplished in a sanitary manner;  Ensure the protection of public health and safety and promote city cleanliness and livability;  Minimize vehicle wear and tear on streets due to large truck traffic;  Provide high quality solid waste and recycling services in the most cost-effective manner possible;  Be consistent with the requirements of the state statutes, state rules and Anoka County ordinances, and with state and Anoka County solid waste plans; and,  Implement the City’s Garbage and Recycling Services Ordinance, Chapter 4 of the City’s code of ordinances through detailed instructions. To accomplish the above goals, it is important for the city to have specific and consistent instructions for residents to follow as part of the waste and recyclables collection system. These standards do not replace or supersede city ordinances. The City Manager’s authority for adopting or amending these standards comes from Chapter 4: Municipal Services, Article VII: Refuse and Recycling Services. These standards address:  Garbage, problem material, recyclables, yard waste and other waste collection and disposal requirements;  Recycling programs; and,  Other collection system details that are part of the city’s garbage collection system. Section 1 Definitions All terms used within these standards shall have the same definition as the Garbage and Recycling Services Ordinance 1646. For convenience, frequently used terms are listed and defined below: 1.1 Appliances include washers, dryers, refrigerators, freezers, a ir conditioners, dehumidifiers, humidifiers, stoves, ranges, hot water heaters, water softeners and other, similar large household items that require electricity and/or special processing under Minnesota laws, but do not include “electronic waste.” 1.2 Construction debris means building materials, packaging, and rubble resulting from construction, remodeling, repair, and demolition of buildings . 102 Item 16. Page 2 1.3 Electronic waste (electronic items) has the meaning set forth in Minnesota Statutes, section 115A.1310, subdivision 7 as a “covered electronic device” and includes items such as television and computer monitors, computers, computer peripheral devices, fax machines, DVD players, video cassette recorders, other video display devices, cell phones and other small appliances with an electric cord. 1.4 Food waste means residential food waste and includes meal preparation and left over food scraps from households intentionally separated at the source by residents for the purpose of backyard composting or separate collection. 1.5 Garbage/Trash has the meaning set forth in Minnesota Statues , section 115A.03, subdivision 21, mixed municipal solid waste, and means solid waste from residential, commercial, industrial, and community activities that the generator of the waste aggregates for collection, but does not include auto hulks, street sweepings, ash, construction debris, mining waste, sludge, tree and agricultural waste, tires, lead acid batteries, motor and vehicle fluids and filters, and other materials collected, processed, and dispos ed of as separate waste streams. 1.6 Household hazardous waste has the meaning set forth in Minnesota Statutes, section 115A.96, subdivision 1, paragraph (b), and/or Minnesota Pollution Control Agency regulations and means waste generated from household acti vities that exhibits the characteristics of or that is listed as hazardous waste under agency rules, but does not include waste from commercial activities that is generated, stored, or present in a household and includes items such as paint, fluorescent light bulbs, mercury thermometers, cleaning fluids, herbicides, pesticides, fertilizers and other waste as defined in Minnesota statutes or regulations in that paragraph. 1.7 Premise, Premises shall mean any dwelling unit, building and every other place where an y person resides within the City, including properties with more than one dwelling unit and properties with premises attached to retail or commercial structures. 1.8 Problem materials means all large, bulky household materials which are too large for one person to pick up and/or do not fit within the garbage cart, and include (but are not limited to) carpeting and padding, mattresses, chairs, couches, tables, appliances and household electronic waste. 1.9 Residential dwelling unit (dwelling unit) is a separate dwelling place with a kitchen. 1.10 Solid waste(s) has the meaning set forth in Minnesota Statutes, section 116.06, subdivision 22(1)(9) but is further defined for purposes of this ordinance to include garbage, recyclables, appliances, problem materials, organics, yard waste, and household hazardous waste items. 103 Item 16. Page 3 Section 2 Goals and Plans 2.1 Background: The Minnesota Pollution Control Agency (MPCA) is mandated by the state legislature to recycle 75% of solid waste by 2030. The MPCA approved the latest version of the Metro Solid Waste Policy April 2017. In the document they specify numerous RBMPs (Recycling Best Management Practices) including organics recycling and bulk recycling. They are expecting and have been encouraging counties and cities in the metro area to begin implementing some of these RBMPs. The MPCA manages the SCORE (Select Committee On Recycling and the Environment) funds and distributes it to the counties. 2.2 Organized Collection: 2.2.1 It is the intent of the City Council to continue an organized collection system for the orderly and regular collection of garbage, recyclables, problem materials, source separated organic materials, yard waste, and other wastes in the city; to insure that the disposal of the materials shall be accomplished in a sanitary manner; to ensure the protection of public health and safety and promote city cleanliness and livability; to minimize vehicle wear and tear on streets due to large truck traffic; to provide high quality solid waste and recycling services in the most cost-effective manner possible; and, to be consistent with the requirements of the state statutes, state rules and Anoka County ordinances, and with state and Anoka County solid waste plans. 2.2.2 It is the intent of the City Council to utilize local owned and operated vendors for collection and processing of solid waste as much as is feasible. 2.3 Goals: The main goal of Columbia Heights Solid Waste Management is to reduce trash disposal, especially since the City pays separately by the ton for disposal. The more the city recycles the fewer trash tons and lower costs. By implementing the RBMPs the City expects to meet the MN State Legislators’ goal of diverting 75% of solid waste from the trash stream. 2.4 Solid Waste Management Plan. 2.4.1 Request For Proposals/Contracting: The city will create a separate hauling contract for each curbside refuse service i.e. regular household trash, single-sort recycling, compost (yard waste/organics), and problem materials collection. The contract timelines will be staggered so contracts will not be renewed at the same time. 2.4.2 Trash: The City will follow county and state waste management plans and policies for disposal of solid wastes. Therefore, most of the trash collected by the City’s organized system will be incinerated at a Refuse to Fuel facility to generate electricity or other alternate means to landfilling. 2.4.3 Curbside Recycling: The City of Columbia Heights will provide full service recycling programs with various city run curbside collections including: Weekly unlimited single-sort recycling, Citywide Organics comingled with yard waste recycling, Bulk (furniture, mattresses, carpet) reuse/recycling, Electronics recycling, Appliance recycling, Christmas tree recycling, Multi- dwellings included, plus City buildings and events recycling. 104 Item 16. Page 4 2.4.4 Recycling Center: The City, in partnership with a local volunteer service organization, will operate a weekly drop-off center which is very convenient for Southern Anoka County residents to keep hazardous materials out of the waste and for recycling of special items that are not acceptable in the single sort system. The City will continue to expand materials collected at the center to include plastics beyond the single-sort cart, cell phones, and small appliances as becomes feasible to do so. A local volunteer service organization will also conduct the MN Composting Council’s "Plate to Garden Compost" fundraiser at the recycling center to promote organics recycling and to return fresh compost for participating households. 2.4.5 Reuse: The City will separate problem material (bulk, DIY demo) collection to its own hauling contract and require these items to be reused and/or recycled to the extent possible. The city will subsidize recycling costs, but require properties to pay for trash disposal of bulky material as they throw. The City will also assist with organizing reuse events such as Fix-it Clinic, and the Citywide Garage Sale program. 2.4.6 Promotions/Education: The City will conduct extensive promotions including two citywide flyers and direct outreach to multi and other rental properties (including tenant recycling kits). Plus we will produce localized publications for spring/fall cleaning and garage sale reuse and recycling information. The City will promote recycling through its own entire communication means monthly. The city will translate recycling information for the top two languages in the city. The City is offering a 30 gallon every-other-week trash service option in conjunction with organics recycling, plus there will be an educational requirement as well so the City may also help coordinate an Anoka County Master Recycler Course. The City may also require residential rental properties to add tenant recycling expectations to the lease agreement. The City will recognize those Recycling Champions who’s properties increase recycling and/or utilize the organics recycling service. Section 3 General Operations 3.1 Services Required: Every Residential Premise shall use the collection ser vice provided by the City as directed in City Code CHAPTER 4: MUNICIPAL SERVICES. Multi-dwellings are considered residential properties for the purpose of refuse operations, but other split use properties with both dwelling units and commercial units can opt out of the City provided refuse services. 3.2 Policy Changes: The City manager has the authority to change portions of this policy for those operations that will have a financial effect under their limit of spending and remains within budget constraints. The Council can review and update at their discretion or for financial changes above the City Manager limits. The City will solicit bids for contracted services at the end of each agreement period. 3.3 Schedule Notification: Collection shall occur on days and in areas designated by the City. Schedule changes may be made for major holidays, or for adverse weather conditions. The City will post a news flash on the website and social media for unscheduled service delays. Collection days may only be permanently modified with the prior approval of the City Manager. The City shall notify each premise of any change in collection day four (4) weeks before the change and again one (1) week before the change. 105 Item 16. Page 5 3.4 Collection Points: Directed per City Code CHAPTER 8: PUBLIC HEALTH AND SAFETY, except as otherwise described in this policy. Properties must have their containers set out for collection prior to 6:00 a.m. on the collection day for service. Property owners shall ensure obstructions are removed and hazards (such as accumulation of snow and ice) are mitigated before collection. Where these conditions exist refuse may no t be collected until resolved. 3.5 Containers: The City shall provide each residential dwelling property with a garbage cart (30, 60, 90 gallon) or dumpster (2, 4, 6, 8 yards) and a clearly distinguished single-sort recycling container. All containers shall be handled in accordance with City Code CHAPTER 4: MUNICIPAL SERVICES. Any markings that appear on the outside of the carts or dumpsters that are not placed there by the hauler or the City shall be promptly removed by the customer. The City shall own the carts; residents are granted exclusive use of the carts at their address only. If a resident moves, the carts shall remain at the assigned premise. 3.6 Service Changes: Official changes will be made through the City and the hauler will be notified. If temporary discontinuation of collection is desired by the premise due to vacancy of the property, the request shall be made to the City. Approval or denial of the request shall be at the sole discretion of the City. 3.7 Customer Service: The contract hauler and other refuse vendors will perform customer service operations as dictated in contracts and agreements as supervised by the City. Section 4 Garbage Operations 4.1 Organized Collection: The City organizes collection of Solid Waste for all residential properties as directed by City Code CHAPTER 4: MUNICIPAL SERVICES. The City reserves the discretion to add other service locations (non-municipal) as agreed to by Council resolution. 4.2 Vendors: Contracted haulers and other refuse vendors will follow the duties and performance standards for garbage/trash operations as dictated in contracts and agreements as supervised by the City. 4.3 Trash Requirements. Each residence shall have its garbage and all other permissible disposable items collected a minimum of once each week, per City Code 8.301 STORAGE CONTAINERS, except as otherwise noted in this policy. Only household garbage shall be placed in the garbage containers. Items prohibited from disposal with garbage in the carts include, but may not be limited to: problem materials, tree and shrub waste, other yard waste, automotive parts or fluids, electronic waste, or hazardous waste. Garbage must be handled according to CHAPTER 8: PUBLIC HEALTH AND SAFETY . If the hauler determines a trash container is too contaminated with non-disposable materials, service will not be provided, nor will a refund be authorized. Collection of materials can be provided by the contracted hauler when issues are resolved. 4.4 Service Levels: There are also two classifications of household trash services which are “Full Service” and “Limited Service”. Households are considered triplex and below dwelling unit properties. Multi-dwellings are those properties with four or more dwelling units. City utility charges for trash service will be volume based following MN Statute CHAPTER 115A. WASTE MANAGEMENT. 106 Item 16. Page 6 4.4.1 Full Service: Full service households are those who pay for the 90 gallon trash cart service, plus senior service properties with any size cart. They are allowed up to 1.5 yards of additional amounts of solid waste such as stone, sod, earth, concrete, and building materials resulting from minor remodeling of the residence on the property at which these materials have been placed. Where practicable, such items will be bagged, boxed, or bundled. Premise will call the contracted hauler to schedule pick up before placing the material outside. See Refuse Service Matrix (attachment A) for other city refuse services provided to full service households. 4.4.2 Limited Service: Limited Service properties are not allowed extra material outside of the 60 or 30 gallon cart. See Refuse Service Matrix (attachment A) for other city refuse services provided to limited service households. 4.5 Multiple Dwelling: The contracted hauler shall provide each multiple dwelling (four and more units) premise with at least one standard dumpster (if not serviced by carts) and provide collection at a minimum of once/week. Multiple dwelling premises may not have extra garbage or waste outside of the provided cart or dumpster, except for problem materials. See Refuse Service Matrix (attachment A) for other city refuse services provided to multi- dwelling properties. Section 5 General Recycling Operations 5.1 Vendors: Contracted haulers and other refuse vendors will follow the duties and performance standards for recycling operations as dictated in contracts and agreements as supervised by the City. 5.2 Requirement to Recycle: The City is required to provide all residents t he ability to recycle a basic set of materials as set out in MN Statue 115A.552 OPPORTUNITY TO RECYCLE; therefore the City’s basic refuse service package includes single -sort recycling. Single sort recyclable materials generated from premises will be collected a minimum of once every- other-week, except for multi-dwellings which will have weekly collection. All properties can order larger or additional containers, plus households can place additional recyclable materials outside of the cart when bagged (paper bags only NO plastic bags) or boxed in a manner that meets the contracted hauler specified procedures. General recycling utility rate will be flat based on living quarter units and not charged on volume or weight. 5.3 Recycling Standards: Recyclable materials included as part of the city’s single-sort recycling system will be consistent with the designated MRF (i.e. sorting plant) requirements, except items by agreement with the City and the MRF to study methods for increasing the materials allowed. Recyclable materials are to be clean, and kept as dry as practicable. If the hauler determines a recycling cart is too contaminated with non-recyclable materials, service will not be provided, nor will a refund be authorized. Collection of recycling mate rials can be provided by the contracted hauler when issues are resolved. 5.4 Rental Properties: The City will require residential rental properties to add tenant recycling expectations to the lease agreement. The City will provide rental properties with tenan t recycling kits and advise upon request. 107 Item 16. Page 7 5.5 Recognition: The City will recognize those Recycling Champions whose properties increase recycling and/or utilize the organics recycling service on an annual basis. 5.6 City of Columbia Heights Recycling Center. 5.6.1 Operations: The Recycling Center will operate according to City Code CHAPTER 4: MUNICIPAL SERVICES. The center will be open on Saturdays except for major holiday weekends. 5.6.2 Materials: The City’s recycling drop-off center will be used to provide convenience for disposal of certain hazardous wastes, but also recyclable items not accepted in the single sort system. All items collected curbside will also be collected at the Recycling Center with the addition of scrap metal, used oil, oil filters, fluorescent bulbs, string lights, household batteries, and rimless tires. 5.6.3 Illegal Activities: Residents must leave only acceptable items or will be considered illegal dumping subject to penalties described in city ordinances and laws. No one may remove items dropped off for the Recycling Center as it becomes the property of the City, unless authorized by City staff. If persons do not leave the Recycling Center, when asked by the monitor, they will be reported for trespassing on City property. 5.6.4 Volunteers: The City will work with a non-profit service organization to monitor the Recycling Center and provide assistance to residents at the center. The organization shall be paid $3,000/year plus rebates for material value collected at the Recycling Center. The non-profit organization must provide their own insurance for members performing this activity and indemnify the City of their operations. 5.6.5 Other Activities: The Recycling Center will also be used by a local service organization to package and distribute fresh compost to the community, plus to promote organics recycling. The non-profit organization must provide their own insurance for members performing this activity and indemnify the City of their operations. Section 6 Problem Materials (Bulk), Appliances, and Electronic Waste services. 6.1 Vendors: Contracted haulers and other refuse vendors will follow the duties and performance standards for special material handling as dictated in contracts and agreements as supervised by the City. 6.2 Bulk (furniture, mattresses, carpet): The City will provide a convenient curbside collection to properly dispose of problem materials (bulk). See the Refuse Service Matrix for service level information. The designated vendor must collect the items within three business days. Problem materials will be collected where determined by the property owner. All items must have come from the property where collected i.e. no items from other premises. 6.2.1 Recycling: The City will arrange for reuse or recycling of items before disposing with the trash. Premises must keep problem materials inside, or otherwise protected from rain/snow until collection. In addition, furniture, mattress, and bed springs that are known to be contaminated by bedbugs or other vermin must be securely bagged or wrapped to prevent infestation of other persons or property. If materials are wet or infested items are not sealed, the property will pay for disposal of the items. Premises must call the designated vendor to schedule the special service. 108 Item 16. Page 8 6.2.2 Service Organization: The City may utilize a volunteer service organization as a subcontractor to the contracted hauler for collection and recycling of bulk materials. The non-profit organization must provide their own insurance for members performing this activity and indemnify the City of their operations. 6.3 Appliances: The City will provide a convenient curbside collection to properly recycle appliances. See the Refuse Service Matrix for service level information. Premises must call the designated vendor to schedule the special service and follow City Code 5A.205 to limit hazards to children. All items must have come from the property where collected i.e. no items from other premises. 6.4 Electronics: The City will provide a convenient curbside collection to properly recycle electronic waste. See the Refuse Service Matrix for service level information. Premises must call the designated vendor to schedule the special service. All items must have come from the property where collected i.e. no items from other premises. 6.5 Other Reuse: Reduction of trash through reuse operations and events: The City will sponsor or partner with local service organizations for r euse events such as Fix-It Clinic and the Citywide Garage Sale day. The City will also produce packets of local reuse vendors and options for residents to utilize when conducting spring and fall cleaning to reuse or recycle household goods and clothing. The City will also organize collection of those items from multi-dwelling buildings. The non-profit organizations must provide their own insurance for members performing this activity and indemnify the City of their operations. Section 7 Collection of Yard and Shrub Waste. 7.1 Vendors: Contracted haulers and other refuse vendors will follow the duties and performance standards for yard waste handling as dictated in contracts and agreements as supervised by the City. 7.2 Requirement to Collect: The City will provide a conve nient curbside collection to properly recycle yard waste to assist property lawn care, plus to keep yard waste off the street and down the storm drain which causes problems with street flooding and pollution of lakes and rivers. Therefore the City’s basic refuse service package includes yard waste collection. 7.3 Container Standards: Must follow City Code CHAPTER 4: MUNICIPAL SERVICES . Those who choose to use the City provided cart will not need to bag or bundle the yard waste. Household owned reusable containers will not be used to contain yard waste for collection by the designated hauler due to worker safety concerns and liability of handling private containers. 109 Item 16. Page 9 7.4 Composability: Yard waste materials included as part of the City’s yard waste program will be consistent with the designated Yard Waste/Organics Recycling Facility (i.e. the composter) requirements. Brush must be bundled in manageable 3 -foot lengths not to exceed an 18" roll. Woody yard waste not collected by the hauler i.e. tree limbs, stumps, and roots greater than four (4) inches in diameter must be transported to a properly permitted and licensed tree waste transfer or handling facility, such as the Anoka County Bunker Hills site, by the property owner. Christmas trees w ill be collected when the property schedules it after the holiday season. If the hauler determines yard waste is too contaminated with non - compostable materials, service will not be provided, nor will a refund be authorized. Collection of yard waste can be provided by the contracted hauler after issues are resolved. Section 8 Collection of Source Separated Organics Comingled with Yard Waste, Every Other Week Garbage Collection 8.1 Vendors: Contracted haulers and other refuse vendors will follow the duties and performance standards for organics handling and composting as dictated in contracts and agreements as supervised by the City. 8.2 Yard Waste/Organic Cart: The City will provide a convenient curbside collection to properly recycle organics by utilizing a dual purpose cart for both yard waste and organics (food scraps and food soiled paper). Premises can request the cart plus will receive a free kitchen starter kit and the required bags for disposal from the City. Apartment buildings and condos can order also, townhomes will be offered small organic carts as well. Duplexes can share one yard waste/organics cart. An organics cart service fee will be charged. Collection will occur weekly on the same day as garbage during the yard waste season, and every -other- week in the winter. Yard waste comingled with organics in City provided carts will be collected on the curb during the season, except properties where it is physically challenging due to the landscape of the front yard, then it will be collected in the alley. Organics will be collected in the alley during the winter for all properties with alleys; otherwise organics is collected at the curb. 8.3 Organics Standards: All food waste must be securely contained in a BPI -Certified compostable bag and disposed of in the City provided carts only. Organics materials included as part of the City’s organics recycling program will be consistent with the designated Organics Recycling Facility (i.e. the composter) requirements. Paper plates, bowls, cups, dinnerware must have the BPI -Certificate on the packaging in order to compost it. Comingled yard waste must meet the standards stated in Section 7 of this policy. If the hauler determines a yard waste/organics cart is too contaminated with non -compostable materials, service will not be provided, nor will a refund be authorized. Collection of organic materials can be provided by the contracted hauler when issues are resolved. 8.4 Low Volume Trash: The City will authorize 30 gallon limited service garbage carts with every- other-week (EOW) garbage service; 30 gallon, EOW garbage collection must be combined with organics collection. In addition, households must attend a City-provided recycling class for information on how to reduce trash and maximize recycling . Approval or denial of the request shall be at the sole discretion of the City. 110 Item 16. Page 10 Section 9 Fees and Charges other than Utility Rates. 9.1 Bulk collection and disposal. Limited service properties pay per item fees based on the designated hauler rates. 9.2 Unacceptable Bulk. Bulk that is wet or infested , and not properly sealed, will pay per item fees based on the designated hauler rates. 9.3 Properties will pay for additional appliances, over t he one free per year, based on the designated hauler rates. 9.4 All properties will pay a flat $20 electronics pickup fee when service is scheduled. 9.5 Yard Waste/Organic cart service fee is $2.50 per month for households that sign up for the service. Multi-dwellings will pay $2.50 for the cart plus $2.00 for a yard waste fee, which they are not currently charged. 9.6 Low volume trash service as defined in section 8.4 of this Policy: 30 gallon limited service collected every-other-week collection charge is $10.00 per month. Section 10 Resolution of Disputes 10.1 Contractor: If there is a dispute between the customer and the Contractor regarding expenses related to poor service or damages caused by the Contractor’s actions, resident and/or property owner shall file a claim with th e Contractor as the City is indemnified by contract from their operations. 10.2 City: If there is a dispute between the customer and the City regarding poor service and the City’s utility charge for refuse they can file a claim including any and all evidence related to the dispute (photographs, neighbor’s statements, etc.). The City may only deduct from the next utility bill the affected time period of the poor service. 10.3 Fines: Administrative fines imposed by the City can be appealed to the City Council and further in District Court if the property owner and/or resident seek additional remedy. 111 Item 16. Page 1 112 Item 16. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE FEBRUARY 14, 2022 ITEM: Purchase loose equipment for the new engine. DEPARTMENT: Fire BY/DATE: Charlie Thompson 14 February 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X_Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _ Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Last fall, Fire Chief Thompson presented his 2022 budget to the City Council during a work session. During the presentation, the Chief detailed a list of loose equipment items needed to stock the new engine. The Chief explained that the new engine is an addition to the fleet and not a replacement; therefore, transferring equipment from an outgoing engine is not an option. Necessary equipment would need to be ordered in 2022 for the new engine to be serviceable. ANALYSIS: Loose equipment items needed for the new engine are as follows: SCBA’S (air packs), large diameter hose, nozzles, 2 ½” hose, 1 ¾” hose, ventilation fans, Thermal imaging cameras, Hand held fire extinguishers, various hand tools, portable lights, flashlights, mounting hardware, various hose adapters, various appliances. RECOMMENDATIONS: The Fire department reached out to several vendor s for quotes. Two vendors were selected based on a history of great customer service and responsible pricing. Jefferson Fire: Enclosed list of loose equipment needs: $25,804.36 MaQueen Emergency Group: Enclosed loose equipment needs: $29,264.23 Total Purchase Amount: 431-42200 $55,069.23 RECOMMENDED MOTIONS: MOTION: Move to authorize the Fire Department to enter into an agreement with MacQueen Emergency Group in the amount of $29,264.87 and Jefferson Fire in the amount of $25,804.36 for the purchase of loose equipment to come from the 2022 Fire Department Capital Equipment Replacement Fund 431 -42200 in the amount of $55,069.23. 113 Item 17. 114 Item 17. 115 Item 17. 116 Item 17. 117 Item 17. 118 Item 17. 119 Item 17. 120 Item 17. 121 Item 17. 122 Item 17. 123 Item 17. 124 Item 17. 125 Item 17. 126 Item 17. 127 Item 17. 128 Item 17. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE FEBRUARY 14, 2022 ITEM: Consideration of carpet replacement, painting, office equipment removal and replacement and cubical replacements and upgrades in the Fire Department and Police Department. DEPARTMENT: Fire BY/DATE: Charlie Thompson 14 February 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _ Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: During the 2022 budget process, police and fire department staff conducted an analysis of equipment and general office area replacement/repair needs. Carpet and paint updates topped the list of priorities for future replacements. The fire department also ascertained the need for two additional cubicles in the front office to accommodate an Inspector and a volunteer administrative assistant. Additional recommendations are replacement of the current fabric on the cubicles to match the carpet and paint and Wayne’s coating or tile in the kitchen and watch room to reduce damage to the walls. New carpet placement will require cubicle and electrical wiring takedown and reassemble. We received quotes from General Office Products to remove all office furniture, place in other areas until the carpet is replaced. Then replace the cubicles adding the additional cubicles in the fire department for the additional staffing needs outlined previously. ANALYSIS: General Office Products Company has previously provided the fire department and police department with office furniture. Over the years, additional pieces of furniture have been purchased through GOP because of the established rapport and also the ability to directly match the office furniture. Big Bob’s flooring outlet provided the original carpeting and offers the lowest cost for the product and installation. Big Bob’s is flexible with the installation date and time allowing coordination with the removal of the office furniture. Allen’s Perfect Painting is the preferred contractor for the City due to the low cost of services and also the high quality work performed in the past. RECOMMENDED MOTIONS: MOTION: Move to authorize the Police Department and the Fire Department to enter into an agreement with the listed vendors and pricing for carpet and paint, furniture removal and reinstallation and cubical upgrading and replacing in the public safety building utilizing budgeted amount from 411-42100 and 411- 42200 police and fire Capital Improvement General Government Buildings. 131 Item 18. City of Columbia Heights - Council Letter Page 2 FIRE DEPARTMENT: 411-42200 Offices hallways and bedrooms: Big Bob’s flooring. $10,534.00 Carpet for ½ of training room: Big Bob’s flooring. $4,046.00 Paint Fire Department: Allen’s Painting. $7,850.00 Add 2 works stations: General Office Products. $13,700.00 Move Office furniture in and out: General Office Products. $7,200.00 Tile and Wayne’s coating: TBD $1,700.00 Replace/upgrade material for cubes General Office Products. $6,352.00 TOTAL FIRE: $51,382.00 POLICE DEPARTMENT: 411-42100 Carpet for ½ of training room: Big Bob’s flooring $4,046.00 Move office furniture in/out General Office Products $11,516.00 Carpet Police Department Big Bob’s flooring $26,583.00 Paint Police Department Allen’s painting $8,100.00 TOTAL POLICE: $50,245.00 ATTACHMENT: Fire Department proposal Allen’s Painting. Quotation GOP Office cubical upgrades Fire department. Quotation GOP Labor charges Police and Fire furniture removal and installation. Estimate Big Bob’s Fire Department carpet instillation. Estimate Bib Bob’s Police Department carpet instillation. Estimate Big Bob’s Training room carpet replacement. 132 Item 18. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Add Parking Violation to State Payable Citation List. DEPARTMENT: Police BY/DATE: Lenny Austin/February 9th, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X_Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Currently Ordinance Section 7.202 (B) PARKING AND STOPPING ZONES is a mandatory court appearance when a citation is issued. STAFF RECOMMENDATION: Staff is recommending that the City Council authorize the addition of Ordinance Section 7.202 (B) PARKING AND STOPPING ZONES to the State Payables List. This section covers the timed parking signs on Central Ave. RECOMMENDED MOTION(S): MOTION: Move to add Ordinance Section 7.202 (B) PARKING AND STOPPING ZONES to the State Payables List. 133 Item 19. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Approve Permit for the 2022 St. Patrick’s Day Parade. DEPARTMENT: Police BY/DATE: Lenny Austin/February 9, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community X_Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services X_Opportunities for Play and Learning X_Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The Columbia Heights Lion’s program has met with city staff to plan a St. Patrick’s Day parade to be held in the evening hours of March 17th, 2022. The parade will begin at approximately 6:00 p.m. and is expected to last less than an hour. Traffic control will be handled by a combination of police department staff and volunteers from the above organization. The parade route will begin on 40th Avenue at Van Buren St; west on 40th Avenue to Mill Street and end on Mill St in the area of Murzyn Hall. The Lions Club will be providing insurance coverage in line with city policy for the event. STAFF RECOMMENDATION: Staff is recommending that the City Council authorize the Police Department to issue a parade permit for the St. Patrick’s Day Parade pending confirmation of proper insurance coverage. RECOMMENDED MOTION(S): MOTION: Move to authorize the Police Department to issue a parade permit for the St. Patrick’s Day Parade to be held on Thursday, March 17th, 2022 beginning at 6:00 p.m. for the following streets: 40th Avenue at Van Buren St; west on 40th Avenue to Mill Street and end on Mill St in the area of Murzyn Hall. 134 Item 20. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE 2/14/2022 ITEM: Adopt Resolution 2022-23, Appointing Youth Commission Members. DEPARTMENT: Administration BY/DATE: Ben Sandell, 2/9/2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community X Diverse, Welcoming “Small-Town” Feel Economic Strength Excellent Housing/Neighborhoods Equity and Affordability Strong Infrastructure/Public Services X Opportunities for Play and Learning X Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND After the City Council approved the creation of a Columbia Heights Youth Commission in 2021, staff encouraged area youth to fill out and submit an application by Jan 5, 2022, to join the commission in its first term. By the initial deadline, we received five eligible applications, two fewer than the minimum attendance number as laid out in City Code. The application deadline was extended two weeks and staff renewed efforts to encourage submissions, which included making in-person recruitment pitches at area schools. We received five more eligible applications for a total of 10 eligible applications (two additional applications were disqualified due to out-of-town residential status). The proposed start date of the first Youth Commission meeting was pushed back a month, to March 9, with official appointments scheduled for the Feb 14 City Council meeting. The City Council received the 10 Youth Commission applications for review prior to the Feb 7 work session and for discussion at that meeting. At the Feb 7 City Council Work Session, the Communications Coordinator recommended forgoing interviews, due to the limited number of applicants (10 fewer than the maximum number of members allowed on the commission) and an already non-conventional first year, and appoint all applicants to the commission. STAFF RECOMENDATION It is recommended that City Council approve the appointment of the inaugural ten members of the Columbia Heights Youth Commission. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2022-23, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-23, appointing Youth Commission members. ATTACHMENT(S): Resolution 2022-23 135 Item 21. RESOLUTION NO. 2022-23 A RESOLUTION APPROINTING YOUTH COMMISSION MEMBERS WHEREAS: The Council appoints members to City Boards & Commissions, and WHEREAS: The City Council met in a work session to discuss the appointments to the Youth Commission, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights, to approve the following two year term appointments, from February 14, 2022 to September 30, 2023 to the City of Columbia Heights Youth Commission: Annabelle Johnson Greta Solem Tristen Marquez Silvia Hernandez-Monroy Roman Tabor Ruth Nayeli Garcia Genis Mamo Tsenat Mira Kucera Roger Rogne Alayna Novitsky Passed this 14th day of February, 2022 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 136 Item 21. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Resolution 2026-26, Approving Purchase Agreement With Heartland Properties of Blaine, LLC for the Purchase of Property Located at 5233 University Avenue NE, in the City of Columbia Heights. DEPARTMENT: Finance BY/DATE: Joseph Kloiber, Finance Director/Feb 14, 2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community X Diverse, Welcoming “Small-Town” Feel X Economic Strength _ Excellent Housing/Neighborhoods _ Equity and Affordability _ Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: As discussed with the City Council at the January 3rd work session, Heartland Tire Company is interested in selling the land and building of its Columbia Heights’ location, 5233 University Avenue NE. This property adjoins the City’s municipal liquor store #3 located at 5225 University Avenue NE. City staff have made a site visit and obtained both an appraisal and a phase 1 environmental report on this property. Based on the available information, including Heartland’s offering price, the consensus among the City Council at the January work session was for staff to return to the City Council with a purchase agreement for the council’s approval. That agreement, signed by Heartland, is attached; as is the related council resolution required to purchase real estate. This process was somewhat accelerated within the last couple of days, as Heartland has been approached with competing offer for the property. At the January work session, staff committed providing a general timeline for the gradual conversion of the property for use by the liquor operations. Staff will provide that as an informational memo in the council packet for the next regular council meeting. Lastly, we note that this property is sometimes referred to as “5229” University Ave NE; the address Heartland has on its door. The official address listed with Anoka County however, is 5233 University Ave NE. STAFF RECOMMENDATION: The city manager and staff recommend adopting the attached resolution. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2026-26, there being ample copies available to the public. MOTION: Move to adopt Resolution 2022-26, being a resolution approving a purchase agreement with Heartland Properties of Blaine, LLC for the purchase of property located at 5233 University Avenue N E, in the City Of Columbia Heights. ATTACHMENTS: Resolution 2022-26 Purchase Agreement for 5233 University Ave NE 137 Item 22. CITY OF COLUMBIA HEIGHTS, MINNESOTA RESOLUTION NO. 2022-26 APPROVING A PURCHASE AGREEMENT WITH HEARTLAND PROPERTIES OF BLAINE, LLC FOR THE PURCHASE OF PROPERTY LOCATED AT 5233 UNIVERSITY AVENUE NE, IN THE CITY OF COLUMBIA HEIGHTS WHEREAS, Heartland Properties of Blaine, LLC is the owner of real property located in the City of Columbia Heights, Anoka County, Minnesota, Parcel ID 26-30-24-21-0094, with an address of: 5233 University Avenue NE, as legally described on the attached Exhibit A (the “Property”); and WHEREAS, the City of Columbia Heights (the “City”) wishes to purchase the Property from Heartland Properties of Blaine, LLC; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota as follows: 1. The City Council hereby approves the Purchase Agreement, in substantially the form presented to the City Council, together with any related documents necessary in connection therewith, including without limitation documents referenced in or attached to (the “Purchase Documents”), and hereby authorizes the Mayor and the City Manager to execute, on behalf of the City, the Purchase Documents to which the City is a party and to carry out, on behalf of the City, the City’s obligations thereunder when all conditions precedent thereto have been satisfied. 2. The approval hereby given to the Purchase Documents includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by legal counsel to the City and by the Mayor and the City Manager to execute said documents prior to their execution; and said officers are hereby authorized to approve said changes on behalf of the City. The execution of any instrument by the Mayor and the City Manager shall be conclusive evidence of the approval of such document in accordance with the terms hereof. The Purchase Documents shall not be effective until the date of execution thereof as provided herein. In the event of absence or disability of the Mayor or the City Manager, any of the documents authorized by this Resolution to be executed may be executed without further act or authorization of the City Council by any duly designated acting official, or by such other officer or officers of the City as, in the opinion of legal counsel to the City, may act in their behalf. 138 Item 22. Adopted: February 14, 2022 Mayor ATTEST: City Clerk 139 Item 22. EXHIBIT A Legal Description of the Property Lots 23-24, Block 4, Roslyn Park, according to the recorded plat thereof, Anoka County, Minnesota. 140 Item 22. 1 CL162-62-775651.v4 PURCHASE AGREEMENT THIS PURCHASE AGREEMENT (the “Agreement”) is made and entered into as of February 14, 2022 (the “Effective Date”) by and between Heartland Properties of Blaine, LLC, a Minnesota limited liability company (“Seller”), and the City of Columbia Heights, Minnesota, a Minnesota municipal corporation (“Buyer”). RECITALS WHEREAS, Seller is the owner of certain real property located at 5233 University Avenue NE, City of Columbia Heights, County of Anoka, State of Minnesota, Parcel ID 26-30- 24-21-0094, which is legally described on the attached Exhibit A (the “Property”); and WHEREAS, Seller desires to sell the Property to Buyer, and Buyer desires to purchase such Property under the terms and conditions provided herein; and NOW, THEREFORE, the parties agree as follows: AGREEMENT 1. SALE AND PURCHASE. Seller hereby agrees to sell to Buyer, and Buyer hereby agrees to purchase from Seller, upon the terms and conditions set forth below, the following: a. Fee simple title to the Property, together with improvements, if any, constructed on the Land; and b. Seller’s interest, if any, in: (i) all easements, air rights, and other rights benefiting or appurtenant to the Property; and (ii) all neighboring or contiguous alleys, streets, roads, and utilities servicing, pertaining, or relating to the Property. 2. PURCHASE PRICE. The total purchase price to be paid by Buyer to Seller for the Property (the “Purchase Price”) shall be Two Hundred and Fifty Thousand and No/100 Dollars ($250,000.00). The Purchase Price shall be payable as follows: a. Upon execution of this Agreement by both parties, Buyer shall deposit $10,000.00 in earnest money with a title company selected by Buyer until Closing, as defined in Section 3 hereof (the “Earnest Money”). The Earnest Money shall be credited against the Purchase Price at Closing. If Buyer timely exercises any of the Purchaser Contingencies, the Earnest Money shall be returned to Buyer. If Buyer does not timely exercise any of the Purchaser Contingencies, but the transaction does not close, through no fault of Seller, the Earnest Money shall be paid to Seller. b. The balance of the Purchase Price shall be paid to Seller via certified check or wire transfer at the Closing. 141 Item 22. 2 CL162-62-775651.v4 3. CLOSING AND POST-CLOSING. The Closing on the sale of the Property to Buyer shall be held at 590 40th Ave, N.E., Columbia Heights, Minnesota 55421, or at such other location as agreed to by the parties. Closing shall be on a date mutually agreed upon by the parties, within 30 days after Purchaser has satisfied or waived all contingencies listed in Section 5 below (the “Closing Date”). 3.1 On the Closing Date, Seller shall deliver to Buyer a warranty deed for the Property, subject to only the Permitted Exceptions as defined in Section 9 of this Agreement (the “Deed”); a FIRPTA affidavit; a customary Seller’s affidavit; a bring down certificate reaffirming the representations made in Section 7 below; a signed termination of lease as described in Section 4, and a closing statement. 3.2 On the Closing Date, Buyer shall deliver to Seller the funds required hereunder to satisfy the Purchase Price and as required under the closing statement agreed to among Seller, Purchaser and the title company, a customary form Buyer’s Affidavit in form and substance reasonably required by the title company; a closing statement pursuant to the terms and conditions of this Agreement, a signed termination of lease as described in Section 4, and such other documents as may be reasonably required by the title company. 3.3 General real estate taxes certified for payment applicable to the Property due and payable in the year of Closing shall be prorated between Seller and Buyer on a daily basis with Seller paying those allocable to the period prior to the date of Closing and Buyer being responsible for those, if any, allocable to the date of Closing and thereafter. Any real estate taxes due and payable in the years prior to Closing, including any deferred real estate taxes, penalties or interest shall be paid by Seller. Buyer shall assume payment of all special assessments levied against the Property as of the date of Closing, and all deferred assessments. Buyer shall assume payment of any special assessments that are pending but not levied against the Property as of the date of Closing. Seller shall be responsible for payment of utilities up to the date of Closing. 3.4 At Closing, Seller shall pay all state or local transfer, conservation fees, or deed taxes in connection with the Deed to be delivered by Seller to Buyer. Seller shall pay recording fees of instruments required to establish marketable title in Seller. Seller shall pay the cost for preparation of the Title Commitment. Buyer shall pay recording charges in connection with the Deed, as well as the costs of any due diligence reports which Buyer may have ordered regarding environmental conditions, soils conditions, or other aspects of the Property. Buyer shall pay the cost of its title insurance premium and any policy endorsements it desires. Seller and Buyer shall split the costs of any closing costs charged by the title company. Seller shall be responsible for satisfying, out of the Purchase Price or otherwise, all mortgages and liens against the Property as of Closing. Each party shall be responsible for its own legal counsel fees. 4. TERMINATION OF LEASE. Seller entered into a Lease Agreement with Buyer in 2019, for a term from January 1, 2020, to December 31, 2026, for the construction and use of a sign on Buyer’s property that is adjacent to the Property that is the subject of this 142 Item 22. 3 CL162-62-775651.v4 Agreement. Buyer agrees that the Lease Agreement shall be terminated as of the Closing Date of this Agreement, with no penalties to Seller for its termination. 5. CONTINGENCIES. Notwithstanding any other provision in this Agreement to the contrary, the parties agree that the purchase of the Property is subject to the following contingencies (collectively, the “Purchaser Contingencies”) which must be accepted or waived on or before the expiration of the Due Diligence Period hereafter defined, unless a shorter period is expressly provided herein: a. Title to the Property shall be acceptable to Buyer, in its sole discretion (the “Title Contingency”) within the time frames and terms and conditions contained in Section 9. b. The Property’s environmental condition shall be acceptable to Buyer, in its sole discretion (the “Environmental Contingency”). Notwithstanding the foregoing, Buyer may conduct such review and other matters during the Due Diligence Period. c. Buyer shall have the right during the Due Diligence Period to conduct such soil tests/geotechnical analyses, building and property inspections, reviews, environmental assessments (collectively, the “Physical Reports”), if any, as Buyer deems necessary and such Physical Reports and the testing/review required therefore shall be subject to the terms and conditions contained in Section 9. The results of the same shall be satisfactory to Buyer in its sole discretion (the “Inspection Contingency”). To facilitate Buyer’s due diligence efforts, Seller agrees to deliver copies of all records it has of the Property in its possession, if any, to Buyer within five business days after the Effective Date hereof. d. Seller removing the above-ground waste oil tank that is on the Property at Seller’s expense (the “Removal Contingency”). Buyer shall satisfy or waive the Environmental Contingency and the Inspection Contingency on or before the expiration of the Due Diligence Period, the Removal Contingency on or before the Closing Date, and the Title Contingency in the time prescribed in Section 9. If the Purchaser Contingencies are not satisfied within these timeframes, they shall be waived. On or before that date which is 90 days after the Effective Date hereof (the “Due Diligence Period”), Buyer shall, by giving written notice to Seller, either: (i) Terminate this Agreement if the Environmental Contingency or the Inspection Contingency above have not been satisfied; or (ii) Waive the Contingencies. If Buyer elects to terminate this Agreement under paragraph (i) above or because the Title Contingency or the Removal Contingency have not been satisfied within their stated timeframes, then upon Seller’s receipt of Buyer’s written notice of termination, this 143 Item 22. 4 CL162-62-775651.v4 Agreement shall be null and void, the Earnest Money shall be refunded to Buyer, and neither party shall have any further obligation to the other. 6. REMOVAL OF FIXTURES. Seller shall remove from the Property all automobile- service related fixtures prior to the transfer of the Property to Buyer, including but not limited to, vehicle hoists and air compressors. Any fixtures relating to automobile services remaining on the Property after its conveyance to Buyer shall deemed to have been abandoned and shall be removed by Buyer at Seller’s expense. Seller shall not damage the Property in removing the fixtures. 7. REPRESENTATIONS. The following representations are being made by Seller: (i) that Seller owns fee simple marketable title to the Property; (ii) there are no tenants on the Property; (iii) as of the Closing, there will be no obligations or liabilities of any kind or nature whatsoever, including but not limited to any tax liabilities, contract liabilities, or tort liabilities for which or to which Buyer or the Property will be liable or subject except for non-delinquent real estate tax obligations; (iv) there are no wells, abandoned wells, or septic systems upon the Property; (v) subject to reasonable wear and tear and the removal of fixtures as stated in Section 6, the Property will be substantially in the same condition at Closing as it is as of the date first written above; and (vi) Seller has not filed, voluntarily or involuntarily for bankruptcy relief within the last year under the United States Bankruptcy Code or has any petition for bankruptcy or receivership been filed against Seller within the last year. These representations shall survive Closing. Buyer acknowledges that it is purchasing the Property “AS IS, WHERE IS” and Buyer for itself and for its successors and assigns hereby waives, releases, and discharges Seller from any and all claims, demands, liabilities, damages, obligations, fines, penalties, costs, and expenses, including (without limitation) reasonable attorneys’ fees and disbursements (collectively, the “Liabilities”), and covenants not to sue Seller for any Liabilities caused by, arising out of, or related to the condition of the Property or any matters related to the Property. Notwithstanding anything contained herein to the contrary, the provisions of this paragraph shall survive Closing. 8. SURVEY. Buyer may survey the Property at its cost (the “Survey”). Seller shall be provided with a copy of the Survey at no cost for its own use. 9. EVIDENCE OF TITLE. Buyer shall obtain a commitment for an owner’s policy of title insurance (“Title Commitment”) from Title Company for the Property within 30 days of the Effective Date. The cost of obtaining such Title Commitment shall be paid by Seller. Buyer shall be allowed 15 days after the date of receipt of the latter of the Title Commitment or the Survey to examine the same and make any objections (the “Title Objections”); any such objections are to be made to Seller in writing or shall be deemed to have been waived. If any Title Objections are so made, Seller shall have 10 days from the date of Seller’s receipt of the Title Objections (“Seller Response Date”) to confirm in writing to Buyer whether it will be able to remove the Title Objections on or prior to the Closing Date, and if not, which of the Title Objections Seller is unable or unwilling to remove; provided, however, that Seller must satisfy any mortgages, monetary liens, or 144 Item 22. 5 CL162-62-775651.v4 other monetary encumbrances on or prior to the Closing Date. Buyer shall then have the right to either waive those Title Objections which Seller is unwilling to remove, or to terminate this Agreement on or before the earlier of i) five days after the Seller Response Date; or ii) the end of the Due Diligence Period pursuant to the Title Contingency described in Section 5 above. If Seller fails to remove those Title Objections which Seller agrees to remove on or prior to the Closing Date, Buyer shall have the option of: a. Declaring this Agreement null and void by written notice to Seller, and the Earnest Money shall be refunded to Buyer; or b. Waiving any defect in title and, in such event, proceeding to close the transaction contemplated by this Agreement on the Closing Date as defined in Section 3 hereof. As used in this Agreement, the term “Permitted Exceptions” shall mean (i) all matters either shown on the Survey or listed in the Title Commitment to which Buyer does not raise a Title Objection within the Title Review Period or, having objected, waives as provided above; (ii) ad valorem real estate taxes for the calendar year in which the Closing occurs and subsequent calendar years, not yet due and payable; and (iii) municipal or other governmental zoning laws, regulations and ordinances. 10. ACCESS TO LAND AND ENVIRONMENTAL ASSESSMENT. Seller hereby grants to Buyer and its agents the right of ingress and egress over, under, and through the Property for the purpose of surveying, inspecting, and testing of the same and making other observations as Buyer deems necessary, and at Buyer’s expense. This includes the right of Buyer and its agents to perform soil borings and an environmental assessment of the Property. Buyer shall reasonably repair any damage caused to the Property as a result of Buyer’s activities such that the Property is returned to substantially the same condition as it existed prior to Buyer’s activities. Buyer agrees to indemnify and hold Seller harmless from all injury, death, or property damage or claim, loss, expense, or lien of any kind whatsoever arising out of or in any way incidental to Buyer’s or its employees, contractors, agents, and representatives’ presence on the Property. Seller shall reasonably cooperate with Buyer and its due diligence efforts. 11. DESTRUCTION OR EMINENT DOMAIN. If, prior to the Closing Date, all or any substantial part of the Property should be destroyed by any cause, either party shall have the option of canceling this Agreement. If, prior to the Closing Date, all or any part of the Property should be taken, or proceedings are commenced in condemnation with respect thereto, Buyer shall have the option to terminate this Agreement. Said options provided in this Section, if exercised by Buyer, must be exercised in writing, and delivered to Seller within the earlier of: (i) 10 days after a request by Seller as to whether Buyer intends to exercise this option; or (ii) the Closing Date. If Buyer elects to cancel this Agreement in accordance herewith, this Agreement shall thereafter be of no further force and effect and the Earnest Money shall be refunded to Buyer. 145 Item 22. 6 CL162-62-775651.v4 12. OPERATION PRIOR TO CLOSING. During the period from the date of Seller’s acceptance of this Agreement through the Closing Date (the “Executory Period”), Seller shall operate and maintain the Property in the ordinary course of business in accordance with commercially reasonable business practices and standards, including but not limited to maintaining adequate liability insurance and insurance against loss by fire, windstorm, and other hazards, casualties, and contingencies, including vandalism and malicious mischief. Seller shall bear the risk of loss or damage caused by any perils through the Executory Period. 13. AUTHORITY. Each person executing this Agreement, by his or her execution hereof, represents and warrants that he or she is fully authorized to do so, and that no further action or consent on the part of the party for whom he or she is acting is required for the effectiveness and enforceability of this Agreement against such party following such execution. 14. BROKER COMMISSIONS. Seller and Buyer each represents and warrants to the other that, in connection with this transaction, no third-party broker or finder has been engaged or is entitled to compensation resulting from this transaction. Buyer and Seller agree to indemnify, defend, and hold the other party harmless against any and all claims of brokers, finders, or the like, and against the claims of all third parties, claiming any right to commission or compensation by or through acts of the indemnifying party or its partners, agents, or affiliates in connection with this Agreement. The indemnifying party’s indemnity obligations shall include all damages, losses, costs, liabilities, and expenses, including reasonable attorneys’ fees and litigation costs, which may be incurred by the other party. 15. RELOCATION BENEFITS; INDEMNIFICATION. Seller acknowledges that it is being displaced from the Property as a result of the transaction contemplated by this Agreement and that Seller may be eligible for relocation assistance and benefits, and Seller agrees to waive any and all relocation assistance benefits. The provisions of this paragraph shall survive Closing. 16. NOTICES. Any notice or election herein required or permitted to be given or served by either party hereto upon the other shall be deemed given or served in accordance with the provisions of this Agreement, if personally served or if mailed by United States registered or certified mail, postage prepaid, properly addressed as follows: If to Seller: Heartland Properties of Blaine, LLC 6885 139th Ave NW Ramsey, MN 55303 Attn: David Mitchell 146 Item 22. 7 CL162-62-775651.v4 with a copy to: Fryberger Law Firm 302 West Superior St. Ste. 700 Duluth, MN 55802 Attn: Robert Kanuit If to Purchaser: City of Columbia Heights 590 40th Ave. N.E., Columbia Heights, MN 55421 Attn: City Manager with a copy to: Kennedy & Graven, Chartered 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 Attn: Sarah J. Sonsalla The addresses to which notices are to be mailed to either party may be changed by such party by giving written notice thereof to the other party in the manner above provided. 17. DEFAULT. In the event of a default by Seller hereunder, Buyer may terminate this Purchase Agreement, and the Earnest Money shall be refunded. In the event of a default by Buyer hereunder, Seller may terminate this Agreement by providing 30 days written notice as provided by Minnesota Statutes and may retain the Earnest Money as its sole and exclusive damages. 18. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which will, for all purposes, be deemed to be an original, and all of which are identical. This Agreement may further be evidenced by facsimile and email scanned signature pages. 19. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of Minnesota. 20. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between the parties and there are no other covenants, agreements, promises, terms, provisions, conditions, undertakings, understandings either oral or written, between them concerning the Property. No subsequent alteration, amendment, change, deletion, or addition to this Agreement shall be effective unless it is set forth in writing and executed by both parties. 21. FURTHER ASSURANCES. Each party agrees that it will without further consideration execute and deliver such other documents and take such other action, whether prior or subsequent to Closing, as may be reasonably requested by the other party to consummate more effectively the purposes or subject matter of this Agreement. Without limiting the generality of the foregoing, Buyer shall, if requested by Seller, execute acknowledgments 147 Item 22. 8 CL162-62-775651.v4 of receipt with respect to any materials delivered by Seller to Buyer with respect to the Property. 22. NO THIRD-PARTY BENEFICIARIES. The provisions of this Agreement and of the documents to be executed and delivered at Closing are and will be for the benefit of Seller and Buyer only and are not for the benefit of any third party, and accordingly, no third party shall have the right to enforce the provisions of this Agreement or of the documents to be executed and delivered at Closing. 23. ASSIGNS. This Agreement shall inure to the benefit of and be binding on the parties hereto and their respective legal representatives, successors, and permitted assigns. 24. SEVERABILITY. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 25. MISCELLANEOUS. All times specified in this Agreement shall be of the essence of this Agreement. If any date set forth for the performance of any obligations by Seller or Buyer or for the delivery of any instrument or notice should be on a Saturday, Sunday or legal holiday, the compliance with such obligations or delivery shall be deemed acceptable on the next business day following such Saturday, Sunday, or legal holiday. The term “legal holiday” means any federal holiday or holiday of the State of Minnesota. 26. WAIVER. The waiver by any party of a breach of any provision of this Agreement shall not be deemed a continuing waiver or a waiver of any subsequent breach whether of the same or another provision of this Agreement. [The Remainder of this Page Left Intentionally Blank.] 148 Item 22. 149 Item 22. A-10 CL162-62-775651.v4 EXHIBIT A Legal Description of the Property Lots 23-24, Block 4, Roslyn Park, according to the recorded plat thereof, Anoka County, Minnesota. PIN: 26-30-24-21-0094 150 Item 22. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE FEBRUARY 14, 2022 ITEM: LICENSE AGENDA DEPARTMENT: COMMUNITY DEVELOPMENT BY/DATE: Alicia Howe (February 9, 2022) CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) XSafe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Attached is the business license agenda for the February 14, 2022 City Council meeting. This agenda consists of applications for 2022 Contractor Licenses, 2022 Food Truck Licenses, 2022 Tree Contractor Licenses, 2022 Accessory Tobacco Sales License, and a Temporary Liquor License. At the top of the license agenda there is a phrase stating "*Signed Waiver Form accompanied application", noting that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION(S): MOTION: Move to approve the items as listed on the business license agenda for as presented. ATTACHMENT(S): Accessory Tobacco Licenses - 2022 Contractor Licenses – 2022 Food Truck Licenses – 2022 Tree Contractor Licenses – 2022 Temporary Liquor License – February 26, 2022 151 Item 23. TO CITY COUNCIL FEB 14, 2022 *Signed Waiver Form accompanied application Accessory Tobacco Licenses – 2022 Renewals: *EVERYTHING PLANTZ 5011 UNIVERSITY AVE NE, COLUMBIA HEIGHTS, MN $80.00 Contractor Licenses – 2022 Renewal: *R. A. UNGERMAN CONSTRUCTION CO. 14000 21ST AVE N, PLYMOUTH, MN $80.00 *AREA MECHANICAL 3276 FANUN RD #800, VADNAIS HEIGHTS, MN $80.00 *ADMIRAL RADON MECHANICAL SERVICES 13816 UTAH AVE, SAVAGE, MN $80.00 *FRANA COMPANIES 633 2ND AVE S, HOPKINS, MN $80.00 *HOFFMAN COOLING & HEATING 5660 MEMORIAL AVE N, STILLWATER, MN $80.00 *LARSON PLUMBING 3095 162ND LANE NW, ANDOVER, MN $80.00 *K & S PLUMBING LLC 9572 KNOX AVE N, BROOKLYN PARK, MN $80.00 *ANDERSONS RESIDENTIAL 1628 COUNTY HWY 10 #34, SPRING LAKE PARK, MN $80.00 *DAYSTAR CUSTOM SIGN & DESIGN 3101 OLD HWY 8, ROSEVILLE, MN $80.00 *NEW CENTURY SYSTEMS INC 20150 75TH AVE N STE B, CORCORAN, MN $80.00 *CENTERPOINT ENERGY 6161 GOLDEN VALLEY RD, GOLDEN VALLEY, MN $80.00 *NEIL HEATING & AC PO BOX 29292, MINNEAPOLIS, MN $80.00 *DEPENDABLE HEATING & COOLING 2619 COON RAPIDS BLVD, COON RAPIDS, MN $80.00 Food Truck Licenses – 2022 Renewals: 152 Item 23. *ALL TACO LLC 4545 CENTRAL AVE NE, COLUMBIA HEIGHTS, MN $80.00 Tree Contractor Licenses – 2022 Renewals: *EXPERT TREE 675 GROPE ST, ROBERTS, WI $80.00 *MINNESOTA TREE EXPERTS 7527 OLIVER AVE N, BROOKLYN PARK, MN $80.00 *MIDWEST TREE EXPERTS 116700 FOUNTAINS DR #200, MAPLE GROVE, MN $80.00 TEMPORARY LIQUOR LICENSES – 2022 *THE CHURCH OF THE IMMACULATE CONCEPTION 4030 JACKSON ST, COLUMBIA HEIGHTS, MN $100.00 153 Item 23. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE FEBRUARY 14, 2022 ITEM: Rental Occupancy Licenses for Approval DEPARTMENT: Fire BY/DATE: Daniel O’Brien, 2/14/22 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength X Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Consideration of approval of attached list of rental housing license applications RECOMMENDED MOTION: MOTION: Move to approve the items listed for rental housing license applications for February 14, 2022, in that they have met the requirements of the Property Maintenance Code. ATTACHMENT: Rental Occupancy Licenses for Approval – 2-14-22 154 Item 24. 155 Item 24. 156 Item 24. CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: February 14, 2022 . STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion: Move that in accordance with Minnesota Statute s the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $4,016,430.74. 157 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 1/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 2,300.00 101.2100.44020UPDATE LIGHTING AT PSBAID ELECTRIC SERVICE INC68251189246MAIN01/27/2022 384.27 609.0000.14500011822 INVAMERICAN BOTTLING COMPANY3562828687189247MAIN01/27/2022 (14.41)609.0000.14500011822 INV3562828688189247 369.86 132.00 101.2100.433102022 DUES, MEETING EXPENSES MATT MARKHAMANOKA COUNTY CHIEFS OF POLICE2022189248MAIN01/27/2022 10.00 101.2100.443302022 DUES, MEETING EXPENSES MATT MARKHAM2022189248 142.00 132.00 101.2100.433102022 DUES, MEETING EXPENSES LENNY AUSTINANOKA COUNTY CHIEFS OF POLICE2022189249MAIN01/27/2022 10.00 101.2100.443302022 DUES, MEETING EXPENSES LENNY AUSTIN2022189249 142.00 132.00 101.2100.433102022 DUES, MEETING EXPENSES ERIK JOHNSTONANOKA COUNTY CHIEFS OF POLICE2022189250MAIN01/27/2022 10.00 101.2100.443302022 DUES, MEETING EXPENSES ERIK JOHNSTON2022189250 142.00 74.16 101.2100.43250LANGUAGE LINE 1221ANOKA COUNTY TREASURERAR019413189251MAIN01/27/2022 720.00 101.2100.44000CJDN ACCESS FEE Q4 2021AR019402189251 794.16 70.81 609.9791.44020011822 MOPS,MATS,TOWELSARAMARK UNIFORM & CAREER APPAR250000072690189252MAIN01/27/2022 84.11 609.9792.44020012022 MOPS,MATS,TOWELS250000074839189252 83.48 609.9793.44020120221 MOPS,MATS,TOWELS250000038938189252 83.48 609.9793.44020121621 MOPS,MATS,TOWELS250000049590189252 83.48 609.9793.44020123021 MOPS,MATS,TOWELS250000059904189252 83.48 609.9793.44020120921 MOPS,MATS,TOWELS250000044494189252 83.48 609.9793.44020122321 MOPS,MATS,TOWELS250000054760189252 572.32 908.20 101.2100.42172UNIFORMSASPEN MILLS, INC.286708189253MAIN01/27/2022 709.03 101.2100.42172UNIFORM 286663189253 727.38 101.2100.42172UNIFORMS 287247189253 2,344.61 5,500.00 101.1510.43050DATA EXTRACTION FOR NEW FINANCIAL SOFTWAREAVENU INSIGHTS & ANALYTICS LLCINVB-030303189254MAIN01/27/2022 189.68 609.0000.14500011922 INV,BAGSBELLBOY BAR SUPPLY0104598600189255MAIN01/27/2022 321.00 609.9791.42171011922 INV,BAGS0104598600189255 510.68 88.00 609.0000.14500011122 INV/DELBELLBOY CORPORATION0093180500189256MAIN01/27/2022 2,233.00 609.0000.14500011922 INV/DEL0093292500189256 158 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 2/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 550.00 609.0000.14500011922 INV/DEL0093296200189256 473.25 609.0000.14500011922 INV/DEL0093295800189256 550.00 609.0000.14500011922 INV/DEL0093296000189256 471.00 609.0000.14500011122 INV/DEL 0093180700189256 28.00 609.9791.42199011922 INV/DEL0093292500189256 4.00 609.9791.42199011922 INV/DEL0093296200189256 4.00 609.9792.42199011122 INV/DEL0093180500189256 10.00 609.9792.42199011922 INV/DEL0093295800189256 4.00 609.9792.42199011922 INV/DEL0093296000189256 8.00 609.9792.42199011122 INV/DEL 0093180700189256 4,423.25 176.00 609.0000.14500012022 INV/DEL BOURGET IMPORTS LLC184166189257MAIN01/27/2022 3.50 609.9791.42199012022 INV/DEL 184166189257 179.50 786.10 609.0000.14500012122 INV/DEL 700297717BREAKTHRU BEVERAGE MN W&S LLC342665927189258MAIN01/27/2022 569.16 609.0000.14500012122 INV/DEL 700297717342665926189258 116.00 609.0000.14500011422 INV/DEL 700297736342591080189258 1,628.46 609.0000.14500011422 INV/DEL 700297736342591079189258 1,680.86 609.0000.14500011422 INV/DEL 700297736342591081189258 444.37 609.0000.14500012122 INV/DEL 700297736342665931189258 189.64 609.0000.14500012122 INV/DEL 700297736342665929189258 1,571.35 609.0000.14500012122 INV/DEL 700297736342665928189258 8.05 609.9791.42199012122 INV/DEL 700297717342665927189258 5.75 609.9791.42199012122 INV/DEL 700297717342665926189258 3.45 609.9792.42199011422 INV/DEL 700297736342591080189258 8.05 609.9792.42199011422 INV/DEL 700297736342591079189258 17.25 609.9792.42199011422 INV/DEL 700297736342591081189258 3.45 609.9792.42199012122 INV/DEL 700297736342665931189258 5.75 609.9792.42199012122 INV/DEL 700297736342665929189258 17.25 609.9792.42199012122 INV/DEL 700297736342665928189258 7,054.94 91,140.00 431.1510.45180ERP CONFIGURATION, INSTALL AND TRAININGBS&A SOFTWARE137166189259MAIN01/27/2022 200.00 204.6314.43050HOME ENERGY AUDITCENTER FOR ENERGY & ENVIRONMENT20593189260MAIN01/27/2022 1,771.70 101.1940.43830011422 8000014661-5CENTER POINT ENERGY8000014661-5189261MAIN01/27/2022 1,901.33 101.5129.43830011422 8000014661-58000014661-5189261 1,098.21 101.5200.43830011422 8000014661-58000014661-5189261 525.31 601.9600.43830011422 8000014661-58000014661-5189261 1,506.14 609.9791.43830011422 8000014661-58000014661-5189261 1,418.24 609.9792.43830011422 8000014661-58000014661-5189261 159 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 3/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 247.80 609.9793.43830011422 8000014661-58000014661-5189261 3,430.01 701.9950.43830011422 8000014661-58000014661-5189261 11,898.74 60.00 101.2200.42171BLS PROVIDER CARDSCENTURY COLLEGE00748933189262MAIN01/27/2022 147.77 101.2100.43210010422 763 789-4821 851CENTURYLINK7637894821851189263MAIN01/27/2022 148.02 101.2100.43210120421 763 789-4821 8517637894821851189263 147.77 101.2200.43210010422 763 789-4821 8517637894821851189263 148.02 101.2200.43210120421 763 789-4821 8517637894821851189263 591.58 37.68 101.2100.44020BATH TOWELS, FLOOR MATS, AIR FRESHCINTAS INC4107732607189264MAIN01/27/2022 14.00 101.2200.44020BATH TOWELS, FLOOR MATS, AIR FRESH4107732607189264 51.68 123,561.83 415.9999.45185.190737TH AVE MILL & OVERLAYCITY OF MINNEAPOLIS901093700786189265MAIN01/27/2022 278.81 101.2100.43050IT SUPPORT 0122CITY OF ROSEVILLE0230645189266MAIN01/27/2022 824.60 101.3121.4216010 TONS ASPHALT/WINTER MIXCITY OF ST PAULIN47698189267MAIN01/27/2022 9,613.00 389.7000.446002ND HALF 2021 TIF PAYMENTCOLUMBIA COURT TOWNHOMES011022189268MAIN01/27/2022 335,390.74 372.7000.446002ND HALF 2021 TIF PAYMENT COLUMBIA HEIGHTS LEASED011022189269MAIN01/27/2022 115,629.95 375.7000.446002ND HALF 2021 TIF PAYMENTCOLUMBIA HEIGHTS LEASED011022189270MAIN01/27/2022 14.30 101.1110.43250011521 934571297COMCAST138693119189271MAIN01/27/2022 21.45 101.1320.43250011521 934571297138693119189271 46.47 101.1510.43250011521 934571297138693119189271 3.57 101.1940.43250011521 934571297138693119189271 96.52 101.2100.43250011521 934571297138693119189271 89.37 101.2200.43250011521 934571297138693119189271 50.05 101.3100.43250011521 934571297138693119189271 7.15 101.3121.43250011521 934571297138693119189271 25.02 101.5000.43250011521 934571297138693119189271 7.15 101.5129.43250011521 934571297138693119189271 7.15 101.5200.43250011521 934571297138693119189271 10.72 201.2400.43250011521 934571297138693119189271 14.30 204.6314.43250011521 934571297138693119189271 395.03 225.9844.43250011521 934571297138693119189271 150.15 240.5500.43250011521 934571297138693119189271 3.57 601.9600.43250011521 934571297138693119189271 3.57 602.9600.43250011521 934571297138693119189271 635.62 609.9791.43250011521 934571297138693119189271 160 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 4/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 741.74 609.9792.43250011521 934571297138693119189271 607.02 609.9793.43250011521 934571297138693119189271 7.15 701.9950.43250011521 934571297138693119189271 96.54 720.9980.43250011521 934571297138693119189271 3,033.61 25,576.00 101.2100.44000REPLACEMENT OF CABINETRY IN POLICE DEPTCOSNEY CORPORATION8427189272MAIN01/27/2022 20,761.00 389.7000.446002ND HALF 2021 TIF PAYMENTCREST VIEW ON 42ND011022189273MAIN01/27/2022 138.61 609.0000.14500012022 INVCRYSTAL SPRINGS ICE LLC2005079189274MAIN01/27/2022 99.68 609.0000.14500012022 INV2005080189274 238.29 495.00 101.2100.44000ANNUAL MAINTENANCEDATAWORKS PLUS, LLC22-137189275MAIN01/27/2022 18,720.00 420.6317.44000.1915REPLACEMENT OF STAIRWELL DOORSDORGLASS INC57123189276MAIN01/27/2022 146.25 101.5200.43500SILVER LAKE AERATION NOTICE 122421ECM PUBLISHERS INC869283189277MAIN01/27/2022 1,000.00 884.0000.15510INSURANCE SERVICE 0222FIRST NATIONAL INSURANCE020122189278MAIN01/27/2022 16.66 601.9600.43050ANNUAL OPERATOR FEEGOPHER STATE ONE CALL INC2000304189279MAIN01/27/2022 16.67 602.9600.43050ANNUAL OPERATOR FEE2000304189279 16.67 604.9600.43050ANNUAL OPERATOR FEE2000304189279 50.00 1,250.00 609.0000.14500012122 INV/DELGRAPE BEGINNINGS INCMN00107199189280MAIN01/27/2022 20.25 609.9791.42199012122 INV/DELMN00107199189280 1,270.25 2,440.60 101.3160.42010POST DRIVERHARDLINE EQUIPEMENT LLC42204505189281MAIN01/27/2022 1,437.36 601.9600.42160FILL SANDHASSAN SAND & GRAVEL151204189282MAIN01/27/2022 (90.58)101.0000.20815TOOL CHEST, BOXES, HOOKS, TOOL HOLDERS, TOTES, HANGING RAILHOME DEPOT #28027020108189283MAIN01/27/2022 (7.69)101.0000.20815TOOLS & TAX EXEMPT12210189283 (28.36)101.0000.20815TOOL CHEST9012319189283 27.94 101.3121.42171AA LITHIUM BATTERIES8130512189283 144.26 101.3121.42171STORAGE BOX, PLUG KIT, D-HANDLE, COMMAND STRIPS6014151189283 115.57 101.3121.42171TOOLS & TAX EXEMPT12210189283 284.86 101.3121.42171TOOLS 9014622189283 (284.86)101.3121.42171RETURN TOOLS9234539189283 998.00 101.6102.42010TOOL CHEST, BOXES, HOOKS, TOOL HOLDERS, TOTES, HANGING RAIL7020108189283 634.97 101.6102.42171SLATWALL PANEL SET, BASKET BUNDLE141083189283 363.94 101.6102.42171TOOL CHEST, BOXES, HOOKS, TOOL HOLDERS, TOTES, HANGING RAIL7020108189283 161 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 5/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 788.00 602.9600.42010FLOOD LIGHT, IMPACT WRENCH & RATCHET COMBO173927189283 199.00 602.9600.42010M18 FUEL IMPACT WRENCH1284672189283 426.36 602.9600.42010TOOL CHEST9012319189283 634.97 602.9600.42171SLATWALL PANEL SET, BASKET BUNDLE141083189283 4,206.38 189.00 601.9600.42173BOOT REIMBURSEMENTHOPKINS/DUANE4028507189284MAIN01/27/2022 3.24 609.9791.42000SUPPLIESINNOVATIVE OFFICE SOLUTIONS LLCIN3628290189285MAIN01/27/2022 35.91 609.9791.42171SUPPLIESIN3628290189285 53.90 609.9792.42020SUPPLIESIN3628290189285 4.86 609.9792.42171SUPPLIESIN3628290189285 18.09 609.9793.42171SUPPLIESIN3628290189285 116.00 17.94 101.3121.42000DESK CALENDARSINNOVATIVE OFFICE SOLUTNS INCIN3593360189286MAIN01/27/2022 20.93 602.9600.42000DESK CALENDARSIN3593360189286 2.99 705.9970.42000DESK CALENDARSIN3593360189286 41.86 65.00 101.2100.443302022 MEMBERSHIP JPARRAINTN'L ASSOC PROPERTY&EVIDENCE INC.M22-C682466189287MAIN01/27/2022 25.28 212.3190.42171CLEAR TRAFFIC SIGNAL BULBSJ H LARSON ELECTRIC COMPANYS102636363.001189288MAIN01/27/2022 10,000.00 101.2200.42173TURNOUT GEARJEFFERSON FIRE & SAFETY INCPB000881189289MAIN01/27/2022 254.89 415.6450.44000JUNK REMOVAL 4046 NE CENTRAL AVEJUNK GENIUS31354189290MAIN01/27/2022 2,800.00 601.9600.43050WATER TOWER ROV INSPECTIONKLM ENGINEERING INC8609189291MAIN01/27/2022 2,520.00 101.2100.443302022 PATROL ONLINE TRAININGLEAGUE OF MINNESOTA CITIES355964189292MAIN01/27/2022 1,094.50 393.7000.43050TIF ANALYSIS 4300 CENTRAL AVENUELHB, INC160793.00-2189293MAIN01/27/2022 265.00 101.2100.44020SYSTEM PROGRAMMINGLVC COMPANIES INC78617189294MAIN01/27/2022 132.50 609.9791.44020REPAIR MOTION SENSOR78619189294 132.50 609.9792.44020REPAIR MOTION SENSOR78619189294 530.00 199.45 101.3121.42011MITEL 6940 IP PHONEMARCO, INCINV9469613189295MAIN01/27/2022 199.46 101.5200.42011MITEL 6940 IP PHONEINV9469613189295 391.00 720.9980.42011MITEL 6940 IP PHONEINV9469813189295 789.91 2,200.00 101.2100.43050PUBLIC SAFETY ASSESSMENTSMARTIN-MCALLISTER INC14352189296MAIN01/27/2022 1,650.00 101.2200.43050PUBLIC SAFETY ASSESSMENTS14353189296 162 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 6/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 3,850.00 45.47 101.2100.42171HOSE SAVER, HOSEMENARDS CASHWAY LUMBER-FRIDLEY61737189297MAIN01/27/2022 6.99 101.3121.42171POLYESTER ROPE60868189297 19.80 101.3121.42171DRIVEWAY MARKERS60973189297 25.56 101.3121.42171AA LITHIUM BATTERIES61465189297 21.95 101.3170.42171AAA BATTERIES, BUTANE LIGHTER, TASK BAR LIGHTS61758189297 119.77 200.00 101.2100.443302022 ANNUAL MEMBERSHIPMID STATES ORGANIZED CRIME INFO43054-479189298MAIN01/27/2022 10.00 101.5200.44390PESTICIDE LICENSE RENEWAL WARDMN DEPT OF AGRICULTURE20232914189299MAIN01/27/2022 2,500.00 609.9794.43050INDEPENDENT APPRAISAL OF (5233) 5229 UNIV AVE NE MARKET VALUEMN REAL ESTATE APPRAISAL SVCS122921189300MAIN01/27/2022 0.16 101.0000.20120UB refund for account: 109-0705-00-01NANCY RUDSTROM01/24/2022189301MAIN01/27/2022 0.14 433.0000.20120UB refund for account: 109-0705-00-0101/24/2022189301 3.69 601.0000.20120UB refund for account: 109-0705-00-0101/24/2022189301 2.56 602.0000.20120UB refund for account: 109-0705-00-0101/24/2022189301 0.89 603.0000.20120UB refund for account: 109-0705-00-0101/24/2022189301 0.74 604.0000.20120UB refund for account: 109-0705-00-0101/24/2022189301 8.18 4,132.00 101.6102.44000TREE REMOVALNICK'S TREE SERVICE INC780189302MAIN01/27/2022 1,800.00 415.6450.44000TREE REMOVAL780189302 5,932.00 60.69 101.2100.42000OFFICE SUPPLIESOFFICE DEPOT215349417001189303MAIN01/27/2022 64.18 101.2100.42171COMPOSTABLE FORKS209510695002189303 23.53 609.9791.42000OFFICE SUPPLIES2212926510001189303 87.63 609.9791.42171OFFICE SUPPLIES2212926510001189303 22.34 609.9792.42171OFFICE SUPPLIES2212926510001189303 4.70 609.9793.42000OFFICE SUPPLIES2212926510001189303 263.07 100.00 101.1110.42171DEPOSIT PONY RIDES 020522OLSON/JOANNA446351189304MAIN01/27/2022 1,929.00 609.0000.14500011922 INV/DELPAUSTIS & SONS WINE COMPANY153334189305MAIN01/27/2022 26.25 609.9791.42199011922 INV/DEL153334189305 1,955.25 167.11 101.1510.44300DELINQUENCY CHARGEPERA 397400154861189306MAIN01/27/2022 37.83 609.9792.44020PEST CONTROL 1121PLUNKETT'S, INC7309981189307MAIN01/27/2022 37.83 609.9792.44020PEST CONTROL 12217346233189307 163 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 7/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 75.66 13.50 609.9791.42171012422 WATERPREMIUM WATERS INC318575293189308MAIN01/27/2022 9.00 609.9792.42171012122 WATER318573277189308 22.50 703.02 609.9793.44000REACH IN COOLER REPAIRQUALITY REFRIGERATION, INC.0097056189309MAIN01/27/2022 304.00 609.0000.14500012022 INVRED BULL DISTRIBUTION CO INC5000908585189310MAIN01/27/2022 36.00 609.0000.14500012422 INV5000916828189310 340.00 1,315.00 101.3100.43050GIS SERVICES 0921RESPEC INCINV-0921-333189311MAIN01/27/2022 1,397.00 101.3100.43050GIS SERVICES 1021INV-1021-344189311 1,423.50 101.3100.43050GIS SERVICES 1221INV-1221-657189311 118.00 101.3121.43050GIS SERVICES 0921INV-0921-333189311 125.00 101.3121.43050GIS SERVICES 1021INV-1021-344189311 127.00 101.3121.43050GIS SERVICES 1221INV-1221-657189311 118.00 101.5200.43050GIS SERVICES 0921INV-0921-333189311 125.00 101.5200.43050GIS SERVICES 1021INV-1021-344189311 127.00 101.5200.43050GIS SERVICES 1221INV-1221-657189311 283.00 601.9600.43050GIS SERVICES 0921INV-0921-333189311 301.00 601.9600.43050GIS SERVICES 1021INV-1021-344189311 305.00 601.9600.43050GIS SERVICES 1221INV-1221-657189311 283.00 602.9600.43050GIS SERVICES 0921INV-0921-333189311 301.00 602.9600.43050GIS SERVICES 1021INV-1021-344189311 305.00 602.9600.43050GIS SERVICES 1221INV-1221-657189311 283.00 701.9950.43050GIS SERVICES 0921INV-0921-333189311 301.00 701.9950.43050GIS SERVICES 1021INV-1021-344189311 305.00 701.9950.43050GIS SERVICES 1221INV-1221-657189311 7,542.50 238.00 101.2100.44330DUES EJOHNSTONROTARY CLUB OF FRIDLEY-COL HTS720189312MAIN01/27/2022 170.64 609.9791.44020PREVENT MAINT 12/01/21-12/31/21SCHINDLER ELEVATOR CORP INC815807741189313MAIN01/27/2022 279.93 609.0000.14500123021 INV/DEL (RECVD 010622)SOUTHERN GLAZER'S5078886189314MAIN01/27/2022 270.67 609.0000.14500123121 INV/DEL (RECVD 011322)5079821189314 7,038.00 609.0000.14500123121 INV/DEL (RECVD 011322)5079822189314 6,277.50 609.0000.14500123121 INV/DEL (RECVD 011322)5079823189314 2,115.00 609.0000.14500123121 INV/DEL (RECVD 011322)5079824189314 3,825.00 609.0000.14500123121 INV/DEL (RECVD 011322)5079826189314 1,990.00 609.0000.14500123121 INV/DEL (RECVD 011322)5079827189314 3,150.00 609.0000.14500123121 INV/DEL (RECVD 011322)5079825189314 7,650.00 609.0000.14500123121 INV/DEL (RECVD 011422)5080076189314 164 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 8/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1,990.00 609.0000.14500123121 INV/DEL (RECVD 011422)5080077189314 1,356.00 609.0000.14500123021 INV/DEL (RECVD 012022)5078885189314 216.43 609.0000.14500122921 INV/DEL (RECVD 012022)5078670189314 7,650.00 609.0000.14500123121 INV/DEL (RECVD 012022)5079816189314 706.79 609.0000.14500123121 INV/DEL (RECVD 012022)5079817189314 658.00 609.0000.14500123121 INV/DEL (RECVD 012022)5079818189314 6,988.50 609.0000.14500123121 INV/DEL (RECVD 012022)5079819189314 1,990.00 609.0000.14500123121 INV/DEL (RECVD 012022)5079820189314 234.00 609.0000.14500011322 INV/DEL2167532189314 247.45 609.0000.14500011322 INV/DEL2167529189314 3,644.00 609.0000.14500012022 INV/DEL2170039189314 238.00 609.0000.14500012022 INV/DEL2170181189314 522.00 609.0000.14500012022 INV/DEL2170038189314 129.05 609.0000.14500012022 INV/DEL2170179189314 516.20 609.0000.14500012022 INV/DEL2170043189314 6,588.00 609.0000.14500012022 INV/DEL2170044189314 1,086.00 609.0000.14500012022 INV/DEL2170045189314 247.45 609.0000.14500011322 INV/DEL2167531189314 1,086.00 609.0000.14500012022 INV/DEL2170032189314 516.20 609.0000.14500012022 INV/DEL2170031189314 989.10 609.0000.14500012022 INV/DEL2170028189314 338.00 609.0000.14500012022 INV/DEL2170027189314 6.40 609.9791.42199123021 INV/DEL (RECVD 010622)5078886189314 7.68 609.9791.42199123021 INV/DEL (RECVD 012022)5078885189314 1.92 609.9791.42199122921 INV/DEL (RECVD 012022)5078670189314 34.56 609.9791.42199123121 INV/DEL (RECVD 012022)5079816189314 2.56 609.9791.42199123121 INV/DEL (RECVD 012022)5079817189314 3.84 609.9791.42199123121 INV/DEL (RECVD 012022)5079818189314 38.40 609.9791.42199123121 INV/DEL (RECVD 012022)5079819189314 6.40 609.9791.42199123121 INV/DEL (RECVD 012022)5079820189314 1.28 609.9791.42199011322 INV/DEL2167529189314 57.60 609.9791.42199012022 INV/DEL2170039189314 7.68 609.9791.42199012022 INV/DEL2170038189314 7.04 609.9791.42199012022 INV/DEL2170032189314 5.55 609.9791.42199012022 INV/DEL2170031189314 14.08 609.9791.42199012022 INV/DEL2170028189314 2.56 609.9791.42199012022 INV/DEL2170027189314 1.28 609.9792.42199123121 INV/DEL (RECVD 011322)5079821189314 32.00 609.9792.42199123121 INV/DEL (RECVD 011322)5079822189314 34.56 609.9792.42199123121 INV/DEL (RECVD 011322)5079823189314 6.40 609.9792.42199123121 INV/DEL (RECVD 011322)5079824189314 35.84 609.9792.42199123121 INV/DEL (RECVD 011322)5079826189314 165 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 9/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 6.40 609.9792.42199123121 INV/DEL (RECVD 011322)5079827189314 32.00 609.9792.42199123121 INV/DEL (RECVD 011322)5079825189314 1.28 609.9792.42199011322 INV/DEL2167532189314 5.55 609.9792.42199012022 INV/DEL2170043189314 38.40 609.9792.42199012022 INV/DEL2170044189314 7.04 609.9792.42199012022 INV/DEL2170045189314 1.28 609.9792.42199011322 INV/DEL2167531189314 34.56 609.9793.42199123121 INV/DEL (RECVD 011422)5080076189314 6.40 609.9793.42199123121 INV/DEL (RECVD 011422)5080077189314 5.12 609.9793.42199012022 INV/DEL2170181189314 5.12 609.9793.42199012022 DEL2170178189314 1.39 609.9793.42199012022 INV/DEL2170179189314 70,985.44 361.00 101.2100.42172OFFICER BADGES: 153 AND 154SUN BADGE COMPANY INC406809189315MAIN01/27/2022 272.70 101.3121.42160ASPHAL WEAR MIX 41AT A SCHIFSKY & SONS INC67950189316MAIN01/27/2022 246.42 609.9791.44020NYLON CAPTEE JAY NORTH INC42749189317MAIN01/27/2022 314.00 609.0000.14500012022 INV/DELTRADITION WINE & SPIRITS LLC29995189318MAIN01/27/2022 6.00 609.9791.42199012022 INV/DEL29995189318 320.00 220.00 601.9600.43050COLIFORM TESTING 1221TWIN CITY WATER CLINIC INC17069189319MAIN01/27/2022 372.37 101.2200.42171FLOOR SQUEEGEE, ALUMINUM HANDLEULINE INC143200344189320MAIN01/27/2022 1,722.68 101.2100.43211010122 542000689-00001VERIZON WIRELESS9896290299189321MAIN01/27/2022 297.31 101.2200.43211010122 542000689-000019896290299189321 240.09 101.3100.43211010122 342019817-000019896254096189321 124.88 101.3121.43211010122 342019817-000019896254096189321 41.22 101.5000.43211010122 542000689-000019896290299189321 114.33 101.5200.43211010122 342019817-000019896254096189321 51.27 101.6102.43211010122 342019817-000019896254096189321 209.13 601.9600.43211010122 342019817-000019896254096189321 209.13 602.9600.43211010122 342019817-000019896254096189321 61.27 604.9600.43211010122 342019817-000019896254096189321 39.19 609.9791.43250010322 442044911-000029896479702189321 78.36 609.9792.43250010322 442044911-000029896479702189321 51.27 701.9950.43211010122 342019817-000019896254096189321 51.27 705.9970.43211010122 342019817-000019896254096189321 3,291.40 4,418.70 101.2100.44000SCHEDULE PROGRAM 03-22 TO 02-23VISUAL COMPUTER SOLUTIONS INC17401189322MAIN01/27/2022 166 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 10/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 98,239.19 603.9510.42910REFUSE AND RECYCLINGWASTE MANAGEMENT OF WI-MN INC9054730189323MAIN01/27/2022 21,629.84 603.9510.42920REFUSE AND RECYCLING9054730189323 23,768.63 603.9510.42930REFUSE AND RECYCLING9054730189323 185.60 603.9540.43050REFUSE AND RECYCLING9054730189323 143,823.26 9.21 101.3160.43810010322 51-4174399-1XCEL ENERGY (N S P)942053148189324MAIN01/27/2022 18.30 101.3160.43810010322 51-4941920-1942049273189324 253.56 101.5200.43810011322 51-7654903-40944258399189324 36.22 101.5200.43810011022 51-0011039127-70943348368189324 1,523.18 228.6317.43810011022 51-0013059132-80943395096189324 282.50 602.9600.43810011022 51-0013099828-30943393998189324 89.33 604.9600.43810011022 51-0010836533-80943344163189324 2,212.30 11,200.00 204.0000.22000REFUND DEPOSIT REUTER WALTON DEVELOPMENT01272220(E)MAIN01/27/2022 85,000.00 315.7000.46010ACCT 802487300 BOND PAYMENTSU.S. BANK190278518(E)MAIN01/28/2022 8,016.25 315.7000.46110ACCT 802487300 BOND PAYMENTS190278518(E) 20,000.00 345.7000.46010ACCT 802487300 BOND PAYMENTS190278518(E) 705.00 345.7000.46110ACCT 802487300 BOND PAYMENTS190278518(E) 300,000.00 346.7000.46010ACCT 802487300 BOND PAYMENTS190278518(E) 80,618.75 346.7000.46110ACCT 802487300 BOND PAYMENTS190278518(E) 335,000.00 347.7000.46010ACCT 802487300 BOND PAYMENTS190278518(E) 101,207.50 347.7000.46110ACCT 802487300 BOND PAYMENTS190278518(E) 150,000.00 348.7000.46010ACCT 802487300 BOND PAYMENTS190278518(E) 27,562.50 348.7000.46110ACCT 802487300 BOND PAYMENTS190278518(E) 13,502.13 392.7000.46110ACCT 802487300 BOND PAYMENTS190278518(E) 80,000.00 631.7000.46010ACCT 802487300 BOND PAYMENTS190278518(E) 2,941.25 631.7000.46110ACCT 802487300 BOND PAYMENTS190278518(E) 59,600.00 632.7000.46010ACCT 802487300 BOND PAYMENTS190278518(E) 1,905.88 632.7000.46110ACCT 802487300 BOND PAYMENTS190278518(E) 60,400.00 634.7000.46010ACCT 802487300 BOND PAYMENTS190278518(E) 2,324.12 634.7000.46110ACCT 802487300 BOND PAYMENTS190278518(E) 260,000.00 639.7000.46010ACCT 802487300 BOND PAYMENTS190278518(E) 27,037.50 639.7000.46110ACCT 802487300 BOND PAYMENTS190278518(E) 1,615,820.88 206.50 701.9950.44020TROUBLESHOOT EXTERIOR LIGHTSAID ELECTRIC SERVICE INC68328189325MAIN02/03/2022 954.41 101.2200.44000COMPRESSOR SVC, AIR TESTALEX AIR APPARATUS INC4968189326MAIN02/03/2022 261.40 101.2100.42172UNIFORM PANTS, SHIRTSASPEN MILLS, INC.287551189327MAIN02/03/2022 167 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 11/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 162.75 101.2100.42172UNIFORM PANTS, SHIRTS287536189327 114.99 101.2100.42172VEST CARRIER287705189327 1,360.65 101.2200.42172BADGES, NAME TAGS286985189327 707.44 101.2200.42172UNIFORM287290189327 2,607.23 7,369.00 101.1110.443302022 MEMBERSHIPASSOC OF METRO MUNICIPALITIES915189328MAIN02/03/2022 49.41 701.0000.14120MIRROR ARM BRACKET #0084ASTLEFORD INTERNATIONAL01P59023189329MAIN02/03/2022 25,899.00 101.2100.441002022 BODY CAMERA LEASEAXON ENTERPRISE INCINUS044234189330MAIN02/03/2022 4,209.00 101.1610.43041CIVIL CHGS 1221BARNA GUZY & STEFFEN LTD240098189331MAIN02/03/2022 9,318.00 101.1610.43042PROSECUTION 1221240099189331 800.00 101.1610.43042IN CUSTODY 1221240100189331 14,327.00 110.00 101.2100.44020SLIDE GATE REPAIR BARNUM GATE SERVICES INC31978189332MAIN02/03/2022 110.00 101.2200.44020SLIDE GATE REPAIR 31978189332 220.00 1,466.00 609.0000.14500012622 INV/DELBELLBOY CORPORATION0093390400189333MAIN02/03/2022 380.00 609.0000.14500012622 INV/DEL0093391500189333 14.00 609.9791.42199012622 INV/DEL0093391500189333 14.00 609.9792.42199012622 INV/DEL0093390400189333 1,874.00 90.61 603.9530.42170ORGANIC WASTE BAGS, BUCKETS AND LIDSBIOBAGS AMERICAS INCINV486916189334MAIN02/03/2022 23.97 701.0000.14120AIR BRAKE ANTIFREEZE #3715BMJ CORPORATION67-122500189335MAIN02/03/2022 205.03 101.2200.42171ADRENALINBOUND TREE MEDICAL LLC84357044189336MAIN02/03/2022 16.60 101.2200.42171ASPIRIN84362653189336 157.74 101.2200.42171NITRO SBL84361012189336 20.99 101.2200.42171ALBUTEROL84361011189336 400.36 135.20 609.0000.14500012522 INV 700297717BREAKTHRU BEVERAGE MN BEER LLC342684574189337MAIN02/03/2022 1,593.00 609.0000.14500012122 INV/DEL 700297782BREAKTHRU BEVERAGE MN W&S LLC342665935189338MAIN02/03/2022 3,541.60 609.0000.14500012122 INV/DEL 700297736342665930189338 136.00 609.0000.14500012822 INV/DEL 700297717342746869189338 80.83 609.0000.14500012822 INV/DEL 700297717342746870189338 (333.78)609.0000.14500012622 INV/DEL 700297736409382627189338 1.15 609.9791.42199012822 INV/DEL 700297717342746869189338 2.30 609.9791.42199012822 INV/DEL 700297717342746870189338 168 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 12/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 57.50 609.9792.42199012122 INV/DEL 700297736342665930189338 (3.45)609.9792.42199012622 INV/DEL 700297736409382627189338 40.25 609.9793.42199012122 INV/DEL 700297782342665935189338 5,115.40 11,306.20 609.0000.14500011922 INVCAPITOL BEVERAGE SALES LP2642158189339MAIN02/03/2022 (41.95)609.0000.14500011922 INV2642157189339 11,264.25 609.00 101.6102.42010TRIPOD LADDER & HERBICIDECARLIN SALES CORP4004116-00189340MAIN02/03/2022 81.52 101.6102.42171HERBICIDE3014290-00189340 557.04 101.6102.42171TRIPOD LADDER & HERBICIDE4004116-00189340 1,247.56 421.20 701.0000.141205W-20 OIL INVENTORY, DRUM DEPOSITCHAMBERLAIN OIL COMPANY INC383508-00189341MAIN02/03/2022 222.31 701.0000.14120DIESEL EXHAUST FLUID, OIL, WIPER BLADES383509-00189341 643.51 91.33 101.5129.44020MOPS, MATSCINTAS INC4108602998189342MAIN02/03/2022 30.79 701.9950.42172UNIFORM RENTAL4107052393189342 122.12 1,563.50 101.1940.44020CLEANING DEC 2021CMT JANITORIAL3704189343MAIN02/03/2022 300.00 101.1110.42171DEPOSIT MUSIC IN THE PARK 07/06/22CURBSIDE PRODUCTIONS LLC2021203-1A10189344MAIN02/03/2022 300.00 101.1110.42171DEPOSIT MUSIC IN THE PARK 08/03/222021203-1A11189344 750.00 101.1110.42171DEPOSIT MOVIE IN THE PARK 08/11/222021203-1A12189344 750.00 101.1110.42171DEPOSIT MOVIE IN THE PARK 08/25/222021203-1A13189344 750.00 101.1110.42171DEPOSIT MOVIE IN THE PARK 09/16/222021203-1A14189344 2,850.00 400.00 101.3121.43105DEFENSIVE SNOW PLOW TRAININGDAKOTA COUNTY TECHNICAL COLLEGE00185181189345MAIN02/03/2022 19.25 101.1320.443902022 LICENSE TABSDRIVER AND VEHICLE SERVICES2022189346MAIN02/03/2022 19.25 101.2200.443902022 LICENSE TABS2022189346 77.00 101.3100.443902022 LICENSE TABS2022189346 288.75 101.3121.443902022 LICENSE TABS2022189346 38.50 101.3170.443902022 LICENSE TABS2022189346 96.25 101.5129.443902022 LICENSE TABS2022189346 192.50 101.5200.443902022 LICENSE TABS2022189346 57.75 101.6102.443902022 LICENSE TABS2022189346 19.25 201.2400.443902022 LICENSE TABS2022189346 3,043.86 433.9699.45150TITLE, REGISTRATION JET TRUCK VIN #4409912145189346 192.46 601.9600.443902022 LICENSE TABS2022189346 169 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 13/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 19.25 601.9690.443902022 LICENSE TABS2022189346 115.54 602.9600.443902022 LICENSE TABS2022189346 19.25 603.9530.443902022 LICENSE TABS2022189346 44.25 609.9791.443902022 LICENSE TABS2022189346 19.25 701.9950.443902022 LICENSE TABS2022189346 19.25 705.9970.443902022 LICENSE TABS2022189346 4,281.61 61.88 101.3100.43500PHN 2HR PARKING CENTRAL AVEECM PUBLISHERS INC871324189347MAIN02/03/2022 230.00 101.2200.42280R1 OPTICOM SERVICE EMERGENCY AUTOMOTIVE TECH INC.SVC29569189348MAIN02/03/2022 638.00 101.3121.42161DE-ICERENVIROTECH SERVICES INCCD202204538189349MAIN02/03/2022 297.00 701.0000.14120BATTERY #0083FLEETPRIDE INC88877031189350MAIN02/03/2022 41.32 701.0000.14120DRAIN VALVE #371589012272189350 116.32 701.0000.14120FILTERS89340709189350 78.99 701.0000.14120FILTERS89340936189350 533.63 1,750.00 433.9699.45150VANGUARD HOSE SYSTEM INSTALLFLEXIBLE PIPE TOOL CO INC27074189351MAIN02/03/2022 3,528.00 720.9980.44330HELP DESK SOFTWARE UPGRADEFRESHWORKS INCFS156535189352MAIN02/03/2022 2,150.00 601.9600.440004145 5TH AVE STOP BOX REPAIRGENE'S WATER & SEWER INC14465189353MAIN02/03/2022 351.00 609.0000.14500012722 INV/DELGRAPE BEGINNINGS INCMN00107355189354MAIN02/03/2022 6.75 609.9791.42199012722 INV/DELMN00107355189354 357.75 2,136.00 701.0000.14120CURB RUNNERSH & L MESABI09371189355MAIN02/03/2022 1,981.00 701.0000.14120CARBIDE BLADES, PLOW BOLTS09381189355 828.00 701.0000.14120BACKER BLADES, CLAMP BARS, BOLT KIT09369189355 600.00 701.0000.14120JOMA BLADES09373189355 828.00 701.0000.14120BLADES, CLAMP BARS, BOLT KIT 09370189355 312.00 701.0000.14120CURB RUNNERS09411189355 6,685.00 1,774.00 609.0000.14500012122 INVHOHENSTEINS INC474115189356MAIN02/03/2022 5,654.55 609.0000.14500012122 INV 474309189356 7,428.55 (2.19)101.0000.20815LITHIUM BATTERIESHOME DEPOT #28028012391189357MAIN02/03/2022 (1.94)101.0000.20815MIXING BUCKETS, LIDS9012311189357 (17.23)101.0000.20815BANDSAW BLADES, TOUGH TOTES6011685189357 (1.50)101.0000.20815TOILET FLAPPER, KEY WRENCH5013809189357 170 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 14/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 29.12 101.3121.42171MIXING BUCKETS, LIDS9012311189357 32.93 101.5200.42171LITHIUM BATTERIES8012391189357 259.01 101.6102.42171BANDSAW BLADES, TOUGH TOTES6011685189357 54.97 602.9600.42010HOLE SAW8625127189357 23.25 609.9793.42171TOILET FLAPPER, KEY WRENCH5013809189357 376.42 350.00 101.5200.43105CPO SEMINAR NORDLUNDHORIZON CPO SEMINARSMV02-15189358MAIN02/03/2022 700.00 101.5200.43105CPO SEMINAR WARD, BALISTRIERIPP02-16189358 1,050.00 17,290.32 609.0000.14500012022 INV/DELJJ TAYLOR DIST OF MN3256131189359MAIN02/03/2022 3.00 609.9791.42199012022 INV/DEL3256131189359 17,293.32 776.85 609.0000.14500011922 INVJOHNSON BROS. LIQUOR CO.1975561189360MAIN02/03/2022 114.00 609.0000.14500011922 INV1975562189360 1,936.00 609.0000.14500011922 INV1975563189360 558.00 609.0000.14500011922 INV1975564189360 1,053.00 609.0000.14500011922 INV1975565189360 657.00 609.0000.14500011922 INV1975566189360 144.00 609.0000.14500011922 INV1975568189360 213.00 609.0000.14500012022 INV1976609189360 484.50 609.0000.14500012022 INV1976610189360 1,100.35 609.0000.14500012022 INV1976611189360 997.81 609.0000.14500012022 INV1976612189360 90.00 609.0000.14500012022 INV1976613189360 95.27 609.0000.14500012022 INV1976614189360 607.95 609.0000.14500012022 INV1976616189360 504.00 609.0000.14500012022 INV1976617189360 240.00 609.0000.14500012022 INV1976618189360 948.00 609.0000.14500012122 INV1977533189360 80.00 609.0000.14500012122 INV1977534189360 100.00 609.0000.14500012122 INV1977535189360 41.30 609.0000.14500012122 INV1977536189360 2,835.00 609.0000.14500011222 INV1971310189360 1,100.00 609.0000.14500011222 INV1971311189360 657.00 609.0000.14500011222 INV1971312189360 984.00 609.0000.14500011222 INV1971313189360 541.60 609.0000.14500011222 INV1971314189360 164.75 609.0000.14500011222 INV1971315189360 66.00 609.0000.14500011222 INV1971316189360 226.67 609.0000.14500011322 INV1972376189360 171 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 15/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 863.32 609.0000.14500011322 INV1972377189360 482.54 609.0000.14500011322 INV1972379189360 339.40 609.0000.14500011322 INV1972380189360 1,218.00 609.0000.14500011422 INV1973452189360 1,181.00 609.0000.14500011922 INV1975572189360 1,968.00 609.0000.14500011922 INV1975573189360 309.00 609.0000.14500011922 INV1975574189360 270.00 609.0000.14500011922 INV1975575189360 637.00 609.0000.14500012022 INV1976621189360 200.00 609.0000.14500012022 INV1976622189360 484.50 609.0000.14500012022 INV1976623189360 848.50 609.0000.14500012022 INV1976624189360 1,817.58 609.0000.14500012022 INV1976625189360 979.48 609.0000.14500012022 INV1976626189360 89.81 609.0000.14500012022 INV1976629189360 2,270.75 609.0000.14500011922 INV1975570189360 255.00 609.0000.14500011922 INV1975571189360 9.67 609.9791.42199011922 INV1975561189360 3.63 609.9791.42199011922 INV1975562189360 21.79 609.9791.42199011922 INV1975563189360 7.26 609.9791.42199011922 INV1975564189360 3.63 609.9791.42199011922 INV1975565189360 3.63 609.9791.42199011922 INV1975566189360 1.42 609.9791.42199011922 INV1975568189360 2.42 609.9791.42199012022 INV1976609189360 7.26 609.9791.42199012022 INV1976610189360 14.55 609.9791.42199012022 INV1976611189360 29.04 609.9791.42199012022 INV1976612189360 3.63 609.9791.42199012022 INV1976613189360 2.72 609.9791.42199012022 INV1976614189360 14.84 609.9791.42199012022 INV1976616189360 12.12 609.9791.42199012022 INV1976617189360 3.63 609.9791.42199012022 INV1976618189360 14.52 609.9791.42199012122 INV1977533189360 2.42 609.9791.42199012122 INV1977534189360 1.21 609.9791.42199012122 INV1977535189360 1.21 609.9791.42199012122 INV1977536189360 10.89 609.9791.42199011222 INV1971310189360 9.69 609.9791.42199011322 INV1972380189360 2.42 609.9791.42199012022 INV1976622189360 13.29 609.9791.42199012022 INV1976626189360 5.81 609.9792.42199011222 INV1971311189360 172 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 16/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 3.63 609.9792.42199011222 INV1971312189360 3.93 609.9792.42199011222 INV1971313189360 14.50 609.9792.42199011222 INV1971314189360 1.21 609.9792.42199011222 INV1971315189360 2.42 609.9792.42199011222 INV1971316189360 7.26 609.9792.42199011322 INV1972376189360 10.91 609.9792.42199011322 INV1972377189360 7.25 609.9792.42199011322 INV1972379189360 4.84 609.9792.42199011422 INV1973452189360 13.34 609.9792.42199011922 INV1975572189360 7.87 609.9792.42199011922 INV1975573189360 1.21 609.9792.42199011922 INV1975574189360 3.73 609.9792.42199011922 INV1975575189360 6.06 609.9792.42199012022 INV1976621189360 7.26 609.9792.42199012022 INV1976623189360 7.26 609.9792.42199012022 INV1976624189360 13.31 609.9792.42199012022 INV1976625189360 1.21 609.9792.42199012022 INV1976629189360 24.96 609.9793.42199011922 INV1975570189360 3.63 609.9793.42199011922 INV1975571189360 31,878.42 1,900.00 609.0000.14500011922 INVJOHNSON BROS. LIQUOR CO.1975567189361MAIN02/03/2022 15.13 609.9791.42199011922 INV1975567189361 1,915.13 345.06 701.0000.14120PLOW PARTS #0082LITTLE FALLS MACHINE INC363081189362MAIN02/03/2022 138.20 609.0000.14500011822 INVLUCID BREWING LLC12857189363MAIN02/03/2022 1,333.27 609.0000.14500012822 INVM AMUNDSON CIGAR & CANDY CO LLP335690189364MAIN02/03/2022 8,882.67 431.2200.45150CHANGE ORDER - FIRE TRUCK MAC QUEEN EQUIPMENT LLCE00159189365MAIN02/03/2022 43.21 240.5500.44000PRINTER MAINT SERVICESMARCO, INCINV9526508189366MAIN02/03/2022 136.86 240.5500.44000COPY MAINT SERVICESINV9527831189366 180.07 278.50 101.3121.42161GEAR SHIELD GREASEMCCLELLAN SALES INC012646189367MAIN02/03/2022 77.75 601.9600.42171MARKING PAINT012762189367 77.75 602.9600.42171MARKING PAINT012762189367 43.87 602.9600.42173COOLING RANGER HATS011042B189367 77.24 604.9600.42171MARKING PAINT012762189367 555.11 173 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 17/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1,297.00 609.0000.14500012122 INVMCDONALD DISTRIBUTING CO614872189368MAIN02/03/2022 1,218.00 609.0000.14500012122 INV615339189368 2,515.00 14.66 101.1940.42171RAT GLUE, MOUSE BAITMENARDS CASHWAY LUMBER-FRIDLEY61717189369MAIN02/03/2022 41.12 101.2200.42171WATER, KEY TAGS62428189369 80.10 101.2200.42171SUPPLIES62220189369 16.14 101.3121.42161ANTIFREEZE60359189369 143.75 101.3121.42171SCREWS, FIRRING STRIPS61127189369 3.10 101.5200.421713 AMP FUSE62019189369 298.87 100.00 101.2200.443302022 DUES O'BRIENMETRO CHIEFS OFFICER FIRE ASSN2022189370MAIN02/03/2022 0.34 101.0000.20120UB refund for account: 309-0240-00-04MICHAEL DONNELLY01/26/2022189371MAIN02/03/2022 0.32 433.0000.20120UB refund for account: 309-0240-00-0401/26/2022189371 3.88 601.0000.20120UB refund for account: 309-0240-00-0401/26/2022189371 3.03 602.0000.20120UB refund for account: 309-0240-00-0401/26/2022189371 1.87 603.0000.20120UB refund for account: 309-0240-00-0401/26/2022189371 1.55 604.0000.20120UB refund for account: 309-0240-00-0401/26/2022189371 10.99 226.60 701.0000.14120FUEL PUMP #0475MIDWAY FORD496433189372MAIN02/03/2022 15.02 701.0000.14120WINDSHIELD WASHER HOSE #8182496212189372 14.38 701.0000.14120WINDSHIELD WASHER JET KIT #8182496233189372 256.00 186.50 101.2100.44020MULTISTACK OPERATION REPAIRMODERN HEATING & AIR INCS065380189373MAIN02/03/2022 186.50 101.2200.44020MULTISTACK OPERATION REPAIRS065380189373 373.00 12,500.00 226.9846.43050CITY SURVEY SERVICES DOWNPAYMENTMORRIS LEATHERMAN COMPANY011422.1189374MAIN02/03/2022 69.98 240.5500.42000COPY PAPER, FACEMASKSOFFICE DEPOT217029721001189375MAIN02/03/2022 29.97 240.5500.42171COPY PAPER, FACEMASKS217029721001189375 99.95 3,676.39 609.0000.14500012622 INV/DELPAUSTIS & SONS WINE COMPANY154001189376MAIN02/03/2022 45.00 609.9791.42199012622 INV/DEL154001189376 3,721.39 484.45 609.0000.14500011922 INVPHILLIPS WINE & SPIRITS INC6336685189377MAIN02/03/2022 486.50 609.0000.14500011922 INV6336686189377 816.50 609.0000.14500011922 INV6336688189377 174 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 18/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 303.00 609.0000.14500012022 INV6337540189377 204.00 609.0000.14500012022 INV6337541189377 565.00 609.0000.14500012122 INV6338273189377 823.25 609.0000.14500011222 INV6333397189377 124.00 609.0000.14500011222 INV6333398189377 815.00 609.0000.14500011222 INV6333399189377 472.00 609.0000.14500011222 INV6333400189377 990.00 609.0000.14500011222 INV6333401189377 160.00 609.0000.14500011922 INV6336687189377 522.00 609.0000.14500011922 INV6336691189377 378.00 609.0000.14500011922 INV6336692189377 620.00 609.0000.14500011922 INV6336693189377 346.50 609.0000.14500011922 INV6336694189377 24.60 609.0000.14500011922 INV6336695189377 849.50 609.0000.14500011922 INV6336696189377 255.64 609.0000.14500011922 INV6336697189377 270.00 609.0000.14500011922 INV6336698189377 190.00 609.0000.14500011922 INV6336689189377 6.67 609.9791.42199011922 INV6336685189377 3.63 609.9791.42199011922 INV6336686189377 12.10 609.9791.42199011922 INV6336688189377 3.63 609.9791.42199012022 INV6337540189377 3.63 609.9791.42199012022 INV6337541189377 24.20 609.9791.42199012122 INV6338273189377 9.69 609.9792.42199011222 INV6333397189377 2.42 609.9792.42199011222 INV6333398189377 12.10 609.9792.42199011222 INV6333399189377 13.31 609.9792.42199011222 INV6333400189377 13.31 609.9792.42199011222 INV6333401189377 1.21 609.9792.42199011922 INV6336687189377 6.05 609.9792.42199011922 INV6336691189377 3.63 609.9792.42199011922 INV6336692189377 6.66 609.9792.42199011922 INV6336693189377 2.42 609.9792.42199011922 INV6336694189377 1.21 609.9792.42199011922 INV6336695189377 12.10 609.9792.42199011922 INV6336696189377 4.84 609.9792.42199011922 INV6336697189377 7.26 609.9792.42199011922 INV6336698189377 2.42 609.9793.42199011922 INV6336689189377 9,852.43 174.00 101.2200.43220EQUIP RENT 010122 - 033122PITNEY BOWES INC1019662077189378MAIN02/03/2022 175 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 19/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 431.31 609.9792.44020PEST CONTROL 0122-1222PLUNKETT'S, INC7409489189379MAIN02/03/2022 80.00 101.3121.420115MB DATA PLAN WITH NAFPRECISE MRM LLC200-1034515189380MAIN02/03/2022 (0.27)101.0000.20815013122 COOLERPREMIUM WATERS INC318590477189381MAIN02/03/2022 (0.27)101.0000.20815013122 COOLER318590476189381 (0.55)101.0000.20815013122 COOLERS318590475189381 3.00 201.2400.42171COOLER RENTAL318539632189381 4.35 201.2400.42171WATER318536568189381 8.55 609.9791.42171013122 COOLERS318590475189381 4.27 609.9792.42171013122 COOLER318590476189381 3.00 609.9792.42171120721 WATER318502322189381 9.00 609.9792.42171122121 WATER318522530189381 4.27 609.9793.42171013122 COOLER318590477189381 21.00 609.9793.42171120821 WATER318505575189381 56.35 135.00 101.1320.420302020 ANNUAL REPORTRAPID GRAPHICS & MAILING999189382MAIN02/03/2022 15.00 101.1410.44000SHREDDING JAN 2022ROHN INDUSTRIES INC567319189383MAIN02/03/2022 150.00 262.5017.43050POLLINATE MN PROGRAM 100921RUPP/ERIN1340189384MAIN02/03/2022 25.47 101.5200.433102022 NORTHERN GREEN EXPO REIMBSANDQUIST, TIM011322189385MAIN02/03/2022 94.50 101.2100.44020TECH SUPPORT 0921-1021SETPOINT SYSTEMS CORPORATIONT20707189386MAIN02/03/2022 94.50 101.2100.44020TECH SERVICE 1121-1221T20708189386 94.50 101.2200.44020TECH SUPPORT 0921-1021T20707189386 94.50 101.2200.44020TECH SERVICE 1121-1221T20708189386 378.00 440.00 101.1110.443302022 MEMBERSHIP SISTER CITIES INTERNATIONAL2022189387MAIN02/03/2022 138.30 609.0000.14500012722 INV/DELSOUTHERN GLAZER'S2172434189388MAIN02/03/2022 999.00 609.0000.14500012722 INV/DEL2172431189388 788.40 609.0000.14500012722 INV/DEL2172432189388 160.00 609.0000.14500012722 INV/DEL2172433189388 1,069.80 609.0000.14500012722 INV/DEL2172436189388 320.00 609.0000.14500012722 INV/DEL2172437189388 542.30 609.0000.14500012722 INV/DEL2172438189388 419.50 609.0000.14500012722 INV/DEL2172439189388 428.50 609.0000.14500012722 INV/DEL2172440189388 6,744.40 609.0000.14500012722 INV/DEL2172441189388 669.60 609.0000.14500012722 INV/DEL2172419189388 6,588.00 609.0000.14500012022 INV/DEL 2170037189388 176 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 20/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 769.35 609.0000.14500012022 INV/DEL 2170051189388 687.15 609.0000.14500012022 INV/DEL2170042189388 1,388.35 609.0000.14500012022 INV/DEL2170047189388 2,762.26 609.0000.14500012022 INV/DEL2170033189388 381.75 609.0000.14500012022 INV/DEL2170030189388 771.55 609.0000.14500012022 INV/DEL2170036189388 6,744.40 609.0000.14500012722 INV/DEL2172420189388 226.60 609.0000.14500012722 INV/DEL2172425189388 4,838.00 609.0000.14500012722 INV/DEL2172430189388 15.36 609.9791.42199012722 INV/DEL2172419189388 5.12 609.9791.42199012022 DEL2170029189388 38.40 609.9791.42199012022 INV/DEL 2170037189388 31.04 609.9791.42199012022 INV/DEL2170033189388 5.12 609.9791.42199012722 DEL2172428189388 6.40 609.9791.42199012022 INV/DEL2170030189388 16.64 609.9791.42199012022 INV/DEL2170036189388 26.88 609.9791.42199012722 INV/DEL2172420189388 6.40 609.9791.42199012722 INV/DEL2172425189388 139.52 609.9791.42199012722 INV/DEL2172430189388 2.56 609.9792.42199012722 INV/DEL2172434189388 10.24 609.9792.42199012722 INV/DEL2172431189388 14.08 609.9792.42199012722 INV/DEL2172432189388 2.56 609.9792.42199012722 INV/DEL2172433189388 16.64 609.9792.42199012722 INV/DEL2172436189388 7.68 609.9792.42199012722 INV/DEL2172437189388 7.68 609.9792.42199012722 INV/DEL2172438189388 3.84 609.9792.42199012722 INV/DEL2172439189388 2.56 609.9792.42199012722 INV/DEL2172440189388 26.88 609.9792.42199012722 INV/DEL2172441189388 16.64 609.9792.42199012022 INV/DEL 2170051189388 11.52 609.9792.42199012022 INV/DEL2170042189388 6.40 609.9792.42199012722 DEL2172443189388 2.56 609.9792.42199012022 DEL2170041189388 35.84 609.9792.42199012022 INV/DEL2170047189388 37,895.77 220.00 609.9792.44020REPLACE HORTON DOORSTANLEY ACCESS TECHNOLOGIES LLC0906408771189389MAIN02/03/2022 46.99 101.2100.42172CUFF HOLDERSTREICHER'S GUN'S INC/DONI1547582189390MAIN02/03/2022 7.99 101.2100.42172HANDCUFF KEYI1547585189390 199.87 101.2100.42172TASER HOLSTER MOUNTS I1547592189390 119.92 101.2100.42172TASER HOLSTER MOUNTSI1547923189390 465.98 101.2100.42172VEST CARRIERS, NAME TAGSI1547241189390 177 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 21/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 14.99 101.2100.42172TASER HOLSTER MOUNTI1546840189390 211.96 101.2100.421722 VEST CARRIERS, NAME EMBROIDERY SGT NOLLI1546619189390 557.95 101.2100.42172MEDALS OF COMMENDATIONI1546554189390 1,227.00 101.2100.42173BALLISTIC VESTI1547038189390 1,149.00 101.2100.42173BALLISTIC VESTI1546796189390 4,001.65 9,363.00 240.5500.44000SYSTEM SUPPORT AGREEMENT 010122-123122TECH LOGIC INCRC004244189391MAIN02/03/2022 29.00 101.1320.43050DRUG SCREEN COLL FEETRUST IN US, LLC.93113189392MAIN02/03/2022 55.00 101.2100.44020LAWN SPRINKLERS WINTERIZATIONUPPER MISSISSIPPI IRRIGATION LLCDW1115189393MAIN02/03/2022 55.00 101.2200.44020LAWN SPRINKLERS WINTERIZATIONDW1115189393 110.00 240.5500.44020LAWN SPRINKLERS WINTERIZATIONDW1115189393 110.00 609.9791.44020LAWN SPRINKLERS WINTERIZATIONDW1115189393 110.00 609.9792.44020LAWN SPRINKLERS WINTERIZATIONDW1115189393 440.00 187.50 609.0000.14500012622 INV/DELVINOCOPIA INC0296621-IN189394MAIN02/03/2022 2,447.50 609.0000.14500012622 INV/DEL0296628-IN189394 166.00 609.0000.14500012622 INV/DEL0296635-IN189394 25.50 609.9791.42199012622 INV/DEL0296628-IN189394 1.50 609.9791.42199012622 INV/DEL0296635-IN189394 14.00 609.9792.42199012622 INV/DEL0296621-IN189394 2,842.00 3,200.00 601.9600.43050LEAK DETECTION SURVEYWATER CONSERVATION SRVCS INC11811189395MAIN02/03/2022 1,040.00 609.0000.14500012622 INV/DELWINE COMPANY/THE194904189396MAIN02/03/2022 19.80 609.9791.42199012622 INV/DEL194904189396 1,059.80 97.92 101.2200.42171PAPER TOWEL DISPENSERSWW GRAINGER,INC9169943934189397MAIN02/03/2022 1,769.25 101.1940.43810012022 51-7085831-0XCEL ENERGY (N S P)0945717703189398MAIN02/03/2022 59.98 101.2200.43810011022 51-4217828-351-4217828-3189398 1,829.23 33.26 101.0000.20810REFUND DAMAGE DEPOSITZIMMER/JOHN120133189399MAIN02/03/2022 466.74 101.0000.34781REFUND DAMAGE DEPOSIT120133189399 500.00 544.79 101.2100.44020PARKING GARAGE CABLE REPLACEMENTA DYNAMIC DOOR CO INC22201183189400MAIN02/10/2022 836.05 101.2100.44020PREVENTATIVE MAINT, REPAIRS22201132189400 2,455.38 101.2200.44020PREVENTATIVE MAINT, REPAIRS22201131189400 178 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 22/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 3,836.22 65.96 101.6102.42010CONTAINER, DRILL BITSACE HARDWARE043691/R189401MAIN02/10/2022 61.00 101.2100.43810020422 SOLAR POWERAEP ENERGY INC419-21352902189402MAIN02/10/2022 61.00 101.2200.43810020422 SOLAR POWER419-21352902189402 338.63 240.5500.43810020422 SOLAR POWER419-21352902189402 240.69 701.9950.43810020422 SOLAR POWER419-21352902189402 701.32 315.77 101.2100.44020POWER TO TOX ALERT PANELAID ELECTRIC SERVICE INC68508189403MAIN02/10/2022 902.02 101.2200.44020TROUBLESHOOT RED LIGHTS, STATUE LIGHTS68327189403 315.77 101.2200.44020POWER TO TOX ALERT PANEL68508189403 509.55 609.9793.44020REPLACE LIGHTS68506189403 2,043.11 240.00 101.5004.43050TOTAL BODY CLASSES JAN 2022ALFERNESS/DONNA M2122189404MAIN02/10/2022 231.25 101.3100.443302022 MEMBERSHIP DUESAMERICAN PUBLIC WORKS ASSOC17975189405MAIN02/10/2022 115.63 101.3121.443302022 MEMBERSHIP DUES17975189405 115.63 101.5200.443302022 MEMBERSHIP DUES17975189405 115.62 601.9600.443302022 MEMBERSHIP DUES17975189405 115.62 602.9600.443302022 MEMBERSHIP DUES17975189405 231.25 604.9600.443302022 MEMBERSHIP DUES17975189405 925.00 37.50 101.2100.43250BROADBAND CONN 0122ANOKA COUNTYB220103G189406MAIN02/10/2022 37.50 101.2100.43250BROADBAND CONN 0222B2220118G189406 37.50 101.2200.43250BROADBAND CONN 0122B220103G189406 37.50 101.2200.43250BROADBAND CONN 0222B2220118G189406 18.75 101.3100.43250BROADBAND CONN 0122B220103G189406 18.75 101.3100.43250BROADBAND CONN 0222B2220118G189406 3.75 101.3121.43250BROADBAND CONN 0122B220103G189406 3.75 101.3121.43250BROADBAND CONN 0222B2220118G189406 3.75 101.5200.43250BROADBAND CONN 0122B220103G189406 3.75 101.5200.43250BROADBAND CONN 0222B2220118G189406 3.75 601.9600.43250BROADBAND CONN 0122B220103G189406 3.75 601.9600.43250BROADBAND CONN 0222B2220118G189406 3.75 602.9600.43250BROADBAND CONN 0122B220103G189406 3.75 602.9600.43250BROADBAND CONN 0222B2220118G189406 3.75 701.9950.43250BROADBAND CONN 0122B220103G189406 3.75 701.9950.43250BROADBAND CONN 0222B2220118G189406 225.00 179 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 23/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 300.00 101.5200.443902022 MCKENNA PARK POOL LICENSEANOKA COUNTY - ESES-00009707189407MAIN02/10/2022 300.00 101.5200.443902022 RAMSDELL PARK POOL LICENSEES-00009708189407 600.00 100.36 609.9791.44020020122 MOPS,MATS,TOWELSARAMARK UNIFORM & CAREER APPAR250000082564189408MAIN02/10/2022 125.00 609.9791.44020012522 MOPS,MATS,TOWELS250000077785189408 84.11 609.9792.44020012722 MOPS,MATS,TOWELS250000079542189408 83.48 609.9793.44020012722 MOPS,MATS,TOWELS250000079653189408 392.95 460.68 609.9791.43810011722 SOLAR GARDENARES NEE HOLDINGS, LLC17-000076189409MAIN02/10/2022 276.15 609.9792.43810011722 SOLAR GARDEN17-000076189409 736.83 119.90 101.2100.42172CARGO PANTSASPEN MILLS, INC.287788189410MAIN02/10/2022 225.50 101.2100.42172VEST CARRIER287934189410 34.50 101.2100.42172UNIFORM PANTS 288441189410 379.90 (11.03)101.0000.20815012622 INV,SIGNS,ICE MELTBELLBOY BAR SUPPLY0104631700189411MAIN02/10/2022 104.75 609.0000.14500020222 BAGS,INV0104657900189411 121.70 609.0000.14500011922 BAGS,INV0104599300189411 19.35 609.0000.14500012622 INV,SIGNS,ICE MELT0104631700189411 440.58 609.0000.14500012622 INV,BAGS0104631900189411 (19.35)609.0000.14500012422 INV0104615800189411 219.50 609.9791.42171012622 INV,BAGS0104631900189411 81.00 609.9792.42171011922 BAGS,INV0104599300189411 171.46 609.9792.42171012622 INV,SIGNS,ICE MELT0104631700189411 182.25 609.9793.42171020222 BAGS,INV0104657900189411 1,310.21 2,686.50 609.0000.14500012622 INV/DELBELLBOY CORPORATION0093391800189412MAIN02/10/2022 34.00 609.9791.42199012622 INV/DEL0093391800189412 2,720.50 138.00 101.1320.43050COBRA LETTERS 0122,RETIREE BILLING 0122; PARTICIPATION FEE 0222BENEFIT EXTRAS, INC.107065189413MAIN02/10/2022 33.25 887.9250.43050COBRA LETTERS 0122,RETIREE BILLING 0122; PARTICIPATION FEE 0222107065189413 171.25 31,269.59 415.0000.206102021 STREET REHABILITATION PROGRAMBITUMINOUS ROADWAYS, INC3189414MAIN02/10/2022 43,447.54 415.9999.45185.20022021 STREET REHABILITATION PROGRAM3189414 74,717.13 180 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 24/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 3.99 101.5200.42171LOCK LUBE & DE-ICERBMJ CORPORATION67-122338189415MAIN02/10/2022 8.99 701.0000.14120V-BELT67-122793189415 12.98 31,732.00 652.9999.43050.2204CENTRAL AVE - MANHOLE BOLTON & MENK, INC0282625189416MAIN02/10/2022 1,933.19 701.0000.14120REPAIR TRANSMISSIONBOYER TRUCK PARTS003S3870189417MAIN02/10/2022 3,280.00 609.0000.14500012822 INV/DEL 700297782BREAKTHRU BEVERAGE MN W&S LLC342746878189418MAIN02/10/2022 76.45 609.0000.14500012422 INV/DEL 700297717342683594189418 3,034.73 609.0000.14500012822 INV/DEL 700297717342746868189418 1,706.84 609.0000.14500012822 INV/DEL 700297736342746872189418 333.78 609.0000.14500012822 INV/DEL 700297736342746871189418 (80.00)609.0000.14500063021 INV 700297736408764411189418 (45.46)609.0000.14500072821 INV/DEL 700297717408850719189418 (63.72)609.0000.14500070221 INV 700297717408777162189418 (0.01)609.0000.14500092921 INV/DEL 700297717409033452189418 0.38 609.9791.42199012422 INV/DEL 700297717342683594189418 26.45 609.9791.42199012822 INV/DEL 700297717342746868189418 (1.15)609.9791.42199072821 INV/DEL 700297717408850719189418 (1.15)609.9791.42199092921 INV/DEL 700297717409033452189418 11.50 609.9792.42199012822 INV/DEL 700297736342746872189418 3.45 609.9792.42199012822 INV/DEL 700297736342746871189418 57.50 609.9793.42199012822 INV/DEL 700297782342746878189418 8,339.59 54.64 609.9791.43210012822 763 572-2695 528CENTURYLINK7635722695528189419MAIN02/10/2022 48.30 701.0000.1412020" WIPER BLADES CHAMBERLAIN OIL COMPANY INC383509-01189420MAIN02/10/2022 19.00 101.2100.44020TOWELS, AIR FRESHCINTAS INC4109101047189421MAIN02/10/2022 19.00 101.2200.44020TOWELS, AIR FRESH4109101047189421 30.10 101.5129.44020MOPS JPM 0201224109284077189421 23.79 701.9950.42172TOWELS, MATS, UNIFORMS4107732471189421 44.20 701.9950.44020TOWELS, MATS, UNIFORMS4107732471189421 136.09 278.81 101.2100.43050IT SUPPORT FEB 2022CITY OF ROSEVILLE0230715189422MAIN02/10/2022 40.50 101.3121.42171PROPANECOLUMBIA HEIGHTS RENTAL INC642413189423MAIN02/10/2022 5,245.70 101.3121.42161UNTREATED SALTCOMPASS MINERALS AMERICA INC916554189424MAIN02/10/2022 30.50 701.0000.14120AIR FILTERSFLEETPRIDE INC89510236189425MAIN02/10/2022 234,127.44 433.9699.45150JET TRUCKFLEXIBLE PIPE TOOL CO INC27073189426MAIN02/10/2022 181 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 25/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 261.00 609.0000.14500012522 INV/DELGRAPE BEGINNINGS INCMN00107324189427MAIN02/10/2022 (144.00)609.0000.14500012522 INVMN00107325189427 2.25 609.9791.42199012522 INV/DELMN00107324189427 119.25 886.15 609.0000.14500012622 INVGREAT LAKES COCA-COLA DISTRBTN3616214773189428MAIN02/10/2022 449.26 609.0000.14500020222 INV3615213149189428 1,335.41 35.00 204.6314.44380EDA MEETING 110121HERRINGER/GERRY110121189429MAIN02/10/2022 3.70 101.3100.42000LAMINATING POUCHESINNOVATIVE OFFICE SOLUTIONS LLCIN3632247189430MAIN02/10/2022 6.44 101.3100.42000COPY PAPERIN3634559189430 3.70 101.3121.42000LAMINATING POUCHESIN3632247189430 6.44 101.3121.42000COPY PAPERIN3634559189430 3.70 101.5200.42000LAMINATING POUCHESIN3632247189430 6.44 101.5200.42000COPY PAPERIN3634559189430 3.70 601.9600.42000LAMINATING POUCHESIN3632247189430 6.44 601.9600.42000COPY PAPERIN3634559189430 3.70 602.9600.42000LAMINATING POUCHESIN3632247189430 6.44 602.9600.42000COPY PAPERIN3634559189430 6.46 701.9950.42000COPY PAPERIN3634559189430 57.16 25.28 212.3190.42171TRAFFIC SIGNAL BULBSJ H LARSON ELECTRIC COMPANYS102636363.002189431MAIN02/10/2022 129.42 609.0000.14500011922 INVJOHNSON BROS. LIQUOR CO.1975560189432MAIN02/10/2022 741.76 609.0000.14500012622 INV1979778189432 504.00 609.0000.14500012622 INV1979779189432 480.00 609.0000.14500012622 INV1979783189432 160.00 609.0000.14500012622 INV1979784189432 152.00 609.0000.14500012622 INV1979785189432 120.00 609.0000.14500012622 INV1979786189432 800.04 609.0000.14500012622 INV1979787189432 671.62 609.0000.14500012622 INV1979788189432 806.50 609.0000.14500012622 INV1979789189432 942.00 609.0000.14500012722 INV1980863189432 184.74 609.0000.14500012722 INV1980864189432 58.50 609.0000.14500012722 INV1980865189432 1,385.00 609.0000.14500012722 INV1980866189432 360.00 609.0000.14500012722 INV1980867189432 1,076.50 609.0000.14500012722 INV1980868189432 376.00 609.0000.14500012722 INV1980869189432 182 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 26/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 400.00 609.0000.14500012722 INV1980870189432 320.00 609.0000.14500012722 INV1980871189432 120.00 609.0000.14500012722 INV1980872189432 80.00 609.0000.14500012722 INV1980873189432 326.40 609.0000.14500012722 INV1980874189432 200.00 609.0000.14500012722 INV1980875189432 440.00 609.0000.14500012722 INV1980876189432 229.40 609.0000.14500012722 INV1980878189432 42.00 609.0000.14500012722 INV1980879189432 405.00 609.0000.14500012722 INV1980880189432 0.61 609.0000.14500012622 INV1979780189432 504.00 609.0000.14500012622 INV1979796189432 679.00 609.0000.14500012622 INV1979797189432 480.00 609.0000.14500012622 INV1979799189432 1,020.50 609.0000.14500012722 INV1980882189432 40.00 609.0000.14500012722 INV1980883189432 571.40 609.0000.14500012722 INV1980885189432 1,040.00 609.0000.14500012722 INV1980886189432 271.00 609.0000.14500012722 INV1980887189432 237.60 609.0000.14500012722 INV1980888189432 320.00 609.0000.14500012722 INV1980889189432 120.00 609.0000.14500012722 INV1980890189432 655.77 609.0000.14500012722 INV1980891189432 172.00 609.0000.14500012722 INV1980892189432 400.00 609.0000.14500012722 INV1980893189432 440.00 609.0000.14500012722 INV1980894189432 146.13 609.0000.14500012122 INV1977537189432 114.00 609.0000.14500012122 INV1977538189432 0.61 609.0000.14500012622 INV1979781189432 384.50 609.0000.14500012622 INV1979790189432 504.00 609.0000.14500012622 INV1979791189432 275.66 609.0000.14500012622 INV1979792189432 120.00 609.0000.14500012622 INV1979793189432 806.50 609.0000.14500012622 INV1979794189432 185.21 609.0000.14500012622 INV1979795189432 120.00 609.0000.14500012822 INV1981948189432 138.80 609.0000.14500012822 INV1981949189432 (16.15)609.0000.14500012022 INV185414189432 (12.93)609.0000.14500012022 INV185415189432 (9.33)609.0000.14500012022 INV185416189432 (16.00)609.0000.14500012022 INV185417189432 2.42 609.9791.42199011922 INV1975560189432 183 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 27/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 4.84 609.9791.42199012622 INV1979778189432 5.45 609.9791.42199012622 INV1979779189432 2.63 609.9791.42199012622 INV1979783189432 2.42 609.9791.42199012622 INV1979784189432 2.42 609.9791.42199012622 INV1979785189432 4.84 609.9791.42199012622 INV1979786189432 16.94 609.9791.42199012622 INV1979787189432 7.26 609.9791.42199012622 INV1979788189432 31.47 609.9791.42199012622 INV1979789189432 16.95 609.9791.42199012722 INV1980863189432 1.21 609.9791.42199012722 INV1980864189432 1.21 609.9791.42199012722 INV1980865189432 30.26 609.9791.42199012722 INV1980866189432 6.05 609.9791.42199012722 INV1980867189432 7.25 609.9791.42199012722 INV1980868189432 9.68 609.9791.42199012722 INV1980869189432 6.05 609.9791.42199012722 INV1980870189432 7.26 609.9791.42199012722 INV1980871189432 6.05 609.9791.42199012722 INV1980872189432 1.21 609.9791.42199012722 INV1980873189432 9.68 609.9791.42199012722 INV1980874189432 7.26 609.9791.42199012722 INV1980875189432 6.66 609.9791.42199012722 INV1980876189432 7.26 609.9791.42199012722 INV1980878189432 1.21 609.9791.42199012722 INV1980879189432 6.05 609.9791.42199012722 INV1980880189432 4.84 609.9792.42199012622 INV1979796189432 4.84 609.9792.42199012622 INV1979797189432 2.63 609.9792.42199012622 INV1979799189432 18.15 609.9792.42199012722 INV1980882189432 1.21 609.9792.42199012722 INV1980883189432 15.72 609.9792.42199012722 INV1980885189432 7.25 609.9792.42199012722 INV1980886189432 3.63 609.9792.42199012722 INV1980887189432 7.26 609.9792.42199012722 INV1980888189432 7.26 609.9792.42199012722 INV1980889189432 6.05 609.9792.42199012722 INV1980890189432 9.70 609.9792.42199012722 INV1980891189432 7.25 609.9792.42199012722 INV1980892189432 14.52 609.9792.42199012722 INV1980893189432 6.66 609.9792.42199012722 INV1980894189432 4.86 609.9793.42199012122 INV1977537189432 184 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 28/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 3.63 609.9793.42199012122 INV1977538189432 4.83 609.9793.42199012622 INV1979790189432 4.84 609.9793.42199012622 INV1979791189432 3.64 609.9793.42199012622 INV1979792189432 4.84 609.9793.42199012622 INV1979793189432 31.46 609.9793.42199012622 INV1979794189432 1.21 609.9793.42199012622 INV1979795189432 1.21 609.9793.42199012822 INV1981946189432 4.84 609.9793.42199012822 INV1981948189432 4.84 609.9793.42199012822 INV1981949189432 21,602.92 246.60 603.9530.44200RECYCLE CENTER PROCEEDS RE-ALLIANCEKIWANIS COLUMBIA HTS-FRIDLEY011322189433MAIN02/10/2022 1,736.55 603.9530.44200RECYLE CENTER PROCEEDS, STAFFING OVERHEAD011322189433 1,983.15 1,000.00 604.9600.443302022 MCSC MEMBERSHIP LEAGUE OF MINNESOTA CITIES357633189434MAIN02/10/2022 68,936.00 884.0000.15510COMMERCIAL INSURANCE POLICY #1002979-5LEAGUE OF MN CITIES INS TRUST020422189435MAIN02/10/2022 55.39 101.5200.43310PARKING, LUNCH NORTHERN GREEN 0122LUND/TIM011322189436MAIN02/10/2022 7,462.38 701.0000.14110DIESEL FUELMANSFIELD OIL COMPANY22919313189437MAIN02/10/2022 1,032.00 609.0000.14500012822 INV/DELMAVERICK WINE COMPANYINV716006189438MAIN02/10/2022 4.50 609.9791.42199012822 INV/DELINV716006189438 1,036.50 60.00 101.3121.42173YAKTRAXMCCLELLAN SALES INC012744189439MAIN02/10/2022 60.00 101.5200.42173YAKTRAX012744189439 30.00 101.6102.42173YAKTRAX012744189439 60.00 601.9600.42173YAKTRAX012744189439 217.00 602.9600.42171GAS CYLINDER012804189439 60.00 602.9600.42173YAKTRAX012744189439 60.00 604.9600.42173YAKTRAX012744189439 547.00 68.66 101.1320.43050PRE-EMPLOYMENT DRUG TESTSMEDTOX LABORATORIES, INC0120223306189440MAIN02/10/2022 18.77 101.2100.42171HEAVY DUTY STAPLEGUNMENARDS CASHWAY LUMBER-FRIDLEY62671189441MAIN02/10/2022 18.77 101.2100.42171HEAVY DUTY STAPLEGUN62617189441 24.44 101.3121.42171MINI CHRISTMAS LIGHTS61507189441 5.99 601.9600.42171HOLE SAW62469189441 6.00 602.9600.42171HOLE SAW62469189441 73.97 185 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 29/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 141,402.81 601.9400.42990WATER PURCHASE 0122MINNEAPOLIS FINANCE DEPT.020422189442MAIN02/10/2022 59.12 101.5200.43310PARKING, LUNCH NORTHERN GREEN 0122NORDLUND/JOHN011322189443MAIN02/10/2022 229.37 101.1940.42000COPY PAPER,POST IT NOTESOFFICE DEPOT224321181001189444MAIN02/10/2022 51.04 101.2100.42000CARDSTOCK, NOTEPADS, PENS214720382001189444 53.53 101.2100.42000PENS, LABEL TAPE220431027001189444 9.52 101.3100.42171HOT CUPS, AAA BATTERIES222921903001189444 129.49 701.9950.42171HOT CUPS, AAA BATTERIES222921903001189444 472.95 650.00 101.1110.42171PONY RIDES - SNOWBLAST 020522OLSON/JOANNA446353189445MAIN02/10/2022 200.00 101.1110.44100SATELLITE RENT-SNOWBLASTON SITE SANITATION INC0001277139189446MAIN02/10/2022 135.00 609.0000.14500012622 INVPHILLIPS WINE & SPIRITS INC6339950189447MAIN02/10/2022 242.00 609.0000.14500012622 INV6339951189447 1,643.75 609.0000.14500012622 INV6339953189447 150.48 609.0000.14500012622 INV6339954189447 320.00 609.0000.14500012022 INV6337542189447 475.10 609.0000.14500012622 INV6339947189447 297.50 609.0000.14500012622 INV6339948189447 24.60 609.0000.14500012622 INV6339949189447 80.00 609.0000.14500012722 INV6340811189447 297.75 609.0000.14500012822 INV6341606189447 4.84 609.9791.42199012022 INV6337542189447 6.66 609.9791.42199012622 INV6339947189447 3.64 609.9791.42199012622 INV6339948189447 1.21 609.9791.42199012622 INV6339949189447 1.21 609.9791.42199012722 INV6340811189447 3.63 609.9791.42199012822 INV6341606189447 1.21 609.9792.42199012622 INV6339950189447 3.62 609.9792.42199012622 INV6339951189447 30.25 609.9792.42199012622 INV6339953189447 3.64 609.9792.42199012622 INV6339954189447 3,726.09 (5.68)101.0000.20815012622 -10013121POPP.COM INC992714460189448MAIN02/10/2022 5.66 101.1110.43210012622 -10013121992714460189448 20.47 101.1110.43210123121-10010429992711141189448 20.24 101.1110.43210013122 -10010429992715791189448 37.30 101.1320.43210012622 -10013121992714460189448 20.47 101.1320.43210123121-10010429992711141189448 20.24 101.1320.43210013122 -10010429992715791189448 186 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 30/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 49.56 101.1510.43210012622 -10013121992714460189448 6.36 101.1510.43210123121-10010429992711141189448 6.23 101.1510.43210013122 -10010429992715791189448 2.92 101.1940.43210012622 -10013121992714460189448 62.80 101.1940.43210123121-10010429992711141189448 62.29 101.1940.43210013122 -10010429992715791189448 119.52 101.2100.43210012622 -10013121992714460189448 42.80 101.2200.43210012622 -10013121992714460189448 68.26 101.3100.43210012622 -10013121992714460189448 5.98 101.3121.43210012622 -10013121992714460189448 40.41 101.5000.43210012622 -10013121992714460189448 5.28 101.5000.43210123121-10010429992711141189448 5.19 101.5000.43210013122 -10010429992715791189448 0.89 101.5129.43210012622 -10013121992714460189448 33.52 101.5129.43210123121-10010429992711141189448 33.21 101.5129.43210013122 -10010429992715791189448 9.12 101.5200.43210012622 -10013121992714460189448 29.49 204.6314.43210012622 -10013121992714460189448 6.35 204.6314.43210123121-10010429992711141189448 6.23 204.6314.43210013122 -10010429992715791189448 21.58 240.5500.43210012622 -10013121992714460189448 5.58 601.9600.43210012622 -10013121992714460189448 55.58 609.9791.43210012622 -10013121992714460189448 24.83 609.9792.43210012622 -10013121992714460189448 7.40 609.9793.43210012622 -10013121992714460189448 4.91 701.9950.43210012622 -10013121992714460189448 14.24 720.9980.43210012622 -10013121992714460189448 6.35 720.9980.43210123121-10010429992711141189448 6.23 720.9980.43210013122 -10010429992715791189448 861.81 4.00 101.1110.42171COOLER RENTALPREMIUM WATERS INC318592077189449MAIN02/10/2022 17.40 101.1110.42171WATER318587508189449 8.00 101.1510.42171COOLER RENTAL318590114189449 13.05 101.1510.42171WATER318587510189449 4.00 201.2400.42171COOLER RENTAL318590750189449 4.35 201.2400.42171WATER318587509189449 50.80 625.00 101.2100.43050PATCHED UNIFORM SHREDDINGROHN INDUSTRIES INC567696189450MAIN02/10/2022 945.00 603.9530.43050SHRED EVENT567524189450 1,570.00 187 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 31/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 242.00 408.9999.43050.2014CELL TOWER DESIGNSHORT ELLIOT HENDRICKSON INC419376189451MAIN02/10/2022 10,579.30 651.9999.43050.220337TH AVE WM REHAB416581189451 2,586.95 651.9999.43050.220337TH AVE WM REHAB418323189451 13,408.25 430.20 720.9980.44330PC IMAGING & DEPLOYMENT SOFTWARESILVEREYE TECHNOLOGIESSETO5154189452MAIN02/10/2022 1,553.40 609.0000.14500012022 INV/DELSOUTHERN GLAZER'S2170180189453MAIN02/10/2022 80.00 609.0000.14500012822 INV/DEL 2173277189453 3,017.50 609.0000.14500012822 INV/DEL2173278189453 1,926.75 609.0000.14500012722 INV/DEL2172426189453 11,080.00 609.0000.14500012722 INV/DEL2172427189453 160.00 609.0000.14500012722 INV/DEL2172418189453 542.30 609.0000.14500012722 INV/DEL2172421189453 2,238.50 609.0000.14500012722 INV/DEL2172424189453 1,888.85 609.0000.14500012722 INV/DEL2172422189453 554.40 609.0000.14500012022 INV/DEL2170046189453 (332.75)609.0000.14500011022 INV9348334189453 (27.50)609.0000.14500011022 INV9348349189453 (272.25)609.0000.14500011022 INV9348333189453 32.00 609.9791.42199012722 INV/DEL2172426189453 56.32 609.9791.42199012722 INV/DEL2172427189453 2.56 609.9791.42199012722 INV/DEL2172418189453 7.68 609.9791.42199012722 INV/DEL2172421189453 10.24 609.9791.42199012722 INV/DEL2172424189453 14.08 609.9791.42199012722 INV/DEL2172422189453 8.96 609.9792.42199012022 INV/DEL2170046189453 35.84 609.9793.42199012022 INV/DEL2170180189453 1.28 609.9793.42199012822 DEL2173279189453 1.28 609.9793.42199012822 INV/DEL 2173277189453 12.80 609.9793.42199012822 INV/DEL2173278189453 22,592.24 413.61 884.2100.42281REPAIR #8202SUBURBAN AUTO BODY INC53884189454MAIN02/10/2022 2,585.39 884.2100.42281REPAIR #8202 LMCIT CA#11354353885189454 3,621.51 884.2100.42281REPAIR #8205 LMCIT CLAIM #CA11280253738189454 1,000.00 884.2100.44349REPAIR #8205 LMCIT CLAIM #CA11280253738189454 1,053.47 884.6102.42281REPAIR #040253739189454 8,673.98 35.00 204.6314.44380EDA MEETING 110121SZUREK/MARLAINE110121189455MAIN02/10/2022 3,332.50 101.2100.44020REPLACE TOXALERT PANELTOXALERT, INC.31807189456MAIN02/10/2022 3,332.50 101.2200.44020REPLACE TOXALERT PANEL31807189456 188 Item 25. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 32/32Page : 02/10/2022 08:17 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 01/21/2022 - 02/10/2022 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 6,665.00 171.02 240.5500.42171LINERS, TP, MULTIFOLD TOWELSTRIO SUPPLY COMPANY INC734899189457MAIN02/10/2022 220.00 601.9600.43050COLIFORM TESTING 0122TWIN CITY WATER CLINIC INC17124189458MAIN02/10/2022 275.00 609.9791.42011PAX S300 CREDIT CARD TERMINALSUNPARALLELED PROCESSING011722-1189459MAIN02/10/2022 275.00 609.9792.42011PAX S300 CREDIT CARD TERMINALS011722-1189459 275.00 609.9793.42011PAX S300 CREDIT CARD TERMINALS011722-1189459 825.00 4,356.11 601.9600.44000EMERGENCY WATER BREAK REPAIR - 4633 CENTRAL AVE NEVALLEY RICH COMPANY30319189460MAIN02/10/2022 743.11 101.2100.43250011022 742128747-00001VERIZON WIRELESS9897057463189461MAIN02/10/2022 1,704.00 609.0000.14500012022 INVWINE MERCHANTS7365208189462MAIN02/10/2022 167.00 609.0000.14500012022 INV7365209189462 560.00 609.0000.14500020122 INV7366384189462 12.10 609.9791.42199012022 INV7365208189462 3.64 609.9791.42199012022 INV7365209189462 6.05 609.9791.42199020122 INV7366384189462 2,452.79 81.56 101.3121.43810011422 51-4159573-1XCEL ENERGY (N S P)51-4159573-1189463MAIN02/10/2022 12,218.74 101.3160.43810011422 51-4159573-151-4159573-1189463 8.99 101.3160.43810012822 51-4159572-0947089165189463 9.99 101.3160.43810012822 51-0013562395-2947089321189463 1,381.13 101.5129.43810012022 51-4350334-80945674606189463 874.59 101.5200.43810011422 51-4159573-151-4159573-1189463 573.61 212.3190.43810011422 51-4159573-151-4159573-1189463 976.34 601.9600.43810012522 51-0012949181-30946556586189463 1,243.27 601.9600.43810011422 51-4159573-151-4159573-1189463 884.17 602.9600.43810011422 51-4159573-151-4159573-1189463 141.13 603.9530.43810011422 51-4159573-151-4159573-1189463 75.96 604.9600.43810011422 51-4159573-151-4159573-1189463 508.62 609.9791.43810011122 51-8335213-40943639255189463 757.05 609.9792.43810011122 51-8335212-30943640379189463 1,470.76 701.9950.43810011422 51-4159573-151-4159573-1189463 21,205.91 3,657,461.23 TOTAL OF 220 CHECKSTOTAL - ALL FUNDS 189 Item 25. StatusDepositCheck AmountGrossNameCheck NumberBankCheck Date DirectPhysicalCheck For Check Dates 01/21/2022 to 02/10/2022 02/10/2022 08:30 AM Check Register Report For City Of Columbia Heights Page 1 of 1 01/28/2022 PR 90319 UNION 49 560.00 560.00 0.00 Cleared 01/28/2022 PR 90320 DELTA DENTAL OF MINNESOTA 10,322.29 10,322.29 0.00 Open 01/28/2022 PR 90321 SUN LIFE FINANCIAL 1,874.15 1,874.15 0.00 Open 01/28/2022 PR 90322 SUN LIFE FINANCIAL 1,638.27 1,638.27 0.00 Open 01/28/2022 PR 90323 MEDICA HEALTH PLANS 2,392.00 2,392.00 0.00 Open 01/28/2022 PR 90324 MEDICA 130,972.00 130,972.00 0.00 Open 01/28/2022 PR 90325 MEDICA 299.00 299.00 0.00 Open 01/28/2022 PR 90326 NCPERS GROUP LIFE INS MBR BEN 384.00 384.00 0.00 Open 01/28/2022 PR 90327 FIDELITY SECURITY LIFE INSURANCE COMPANY 27.32 27.32 0.00 Open 01/28/2022 PR 90328 SUN LIFE FINANCIAL 860.58 860.58 0.00 Open 01/28/2022 PR 90329 FIDELITY SECURITY LIFE INSURANCE COMPANY 357.00 357.00 0.00 Open 01/28/2022 PR EFT493 COL HTS LOCAL 1216 200.00 200.00 0.00 Cleared 01/28/2022 PR EFT494 COLHTS FIREFIGHTER ASSN 160.00 160.00 0.00 Cleared 01/28/2022 PR EFT495 MSRS MNDCP PLAN 650251 4,090.57 4,090.57 0.00 Cleared 01/28/2022 PR EFT496 HSA BANK 8,664.79 8,664.79 0.00 Cleared 01/28/2022 PR EFT497 VANTAGEPOINT TRANSFER 457 21,517.68 21,517.68 0.00 Open 01/28/2022 PR EFT498 IRS 79,492.77 79,492.77 0.00 Cleared 01/28/2022 PR EFT499 COL HGTS POLICE ASSN 145.50 145.50 0.00 Cleared 01/28/2022 PR EFT500 VANTAGEPOINT TRANSFER AGENTS 700.23 700.23 0.00 Open 01/28/2022 PR EFT501 VANTAGEPOINT TRANSFER -401 1,802.23 1,802.23 0.00 Open 01/28/2022 PR EFT502 STATE OF MN TAX 15,753.08 15,753.08 0.00 Open 01/28/2022 PR EFT503 AFSCME COUNCIL 5 486.28 486.28 0.00 Cleared 01/28/2022 PR EFT504 FINANCIAL ONE 70.00 70.00 0.00 Cleared 01/28/2022 PR EFT505 PERA 397400 76,199.77 76,199.77 0.00 Open 13 11 Total Check Stubs: Total Physical Checks: 0.00358,969.51358,969.51Number of Checks: 024Totals: 190 Item 25. CITY COUNCIL MEETING AGENDA SECTION ITEMS FOR CONSIDERATION MEETING DATE FEBRUARY 14, 2022 ITEM: Adopt a Fair Housing Policy. DEPARTMENT: Community Development BY/DATE: Minerva Hark, Community Development Planner / 2/9/2022 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength X Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The Metropolitan Council’s Housing Policy Plan calls for local governments to adopt fair housing policies in order to be eligible to receive Livable Communities Act (LCA) grants that support housing development. The City Council is being asked to consider adoption of a Fair Housing Policy to help ensure fair and equal housing opportunities for all residents of Columbia Heights. The attached Fair Housing Policy describes the steps that the City will take in advancing the goals and obligations under the Federal Fair Housing Act. In summary, the policy establishes a statement of purpose; describes steps to provide fair housing information on the City’s website, in-person visits, and referrals; and outlines how internal practices will be evaluated, ranging from training opportunities to periodic City code reviews. Additionally, the policy identifies how the City will encourage greater community engagement when it comes to fair housing practices. STAFF RECOMMENDATION: Staff recommends that the City Council adopt the attached Fair Housing Policy. Once adopted, City Staff will inform the Metropolitan Council of our actions, provide information on the City’s website, and begin implementing practices in March 2022. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2022-24, there being ample copies available to the public. MOTION: Move to approve Resolution 2022-24, a resolution to approve the Columbia Heights Fair Housing Policy and direct Staff to implement the policy. ATTACHMENT(S): 1. Resolution 2022-24 2. Fair Housing Policy 191 Item 26. City Council Resolution 2022-24 RESOLUTION NO. 2022-24 RESOLUTION TO APPROVE THE COLUMBIA HEIGHTS FAIR HOUSING POLICY AND DIRECT STAFF TO IMPLEMENT THE POLICY WHEREAS, the City of Columbia Heights (the “City”) is committed to ensuring fair and equal housing opportunities and believes that a Fair Housing Policy will enable the City to best serve its residents; and WHEREAS, City staff drafted the Columbia Heights Fair Housing Policy (the “Policy”) based on best practices from the Metropolitan Council; and WHEREAS, the Policy outlines external policies to provide meaningful access to fair housing information and referral services for all constituents and internal practices and procedures that promote fair housing throughout the community. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the Council adopt the Columbia Heights Fair Housing Policy. BE IT FURTHER RESOLVED that the City Council hereby directs staff to implement the Columbia Heights Fair Housing Policy. ORDER OF COUNCIL Passed this _________ day of ______________________, 2022 Offered by: Seconded by: Roll Call: Mayor, Amáda Márquez Simula Attest: Sara Ion, City Clerk/Council Secretary 192 Item 26. City of Columbia Heights, Minnesota Fair Housing Policy – February 14, 2022 1. Purpose/Vision Title VIII of the Civil Rights Act establishes federal policy for providing fair housing throughout the United States. The intent of Title VIII is to assure equal housing opportunities for all individuals. Furthermore, the City of Columbia Heights, as a recipient of federal community development funds under Title I of the Housing and Community Development Act of 1974, is obligated to certify that it will affirmative ly further fair housing. The City of Columbia Heights is committed to meeting this obligation, and has developed this Fair Housing Policy to further that goal. 2. Fair Housing Policy Statement It is the policy and commitment of the City of Columbia Heights to ensure that fair and equal housing opportunities are granted to all persons in all housing opportunities and development activities funded by the City regardless of race, color, creed, religion, gender, sexual or affectional orientation, marital status, status with regard to public assistances, familial status, national origin, or disability. This shall be accomplished through strong external policies that provide meaningful access to all constituents and fair housing informational and referral services; and internal practices and procedures that do not discriminate and affirmatively further fair housing. 3. External Practices a. Intake and Referral The City of Columbia Heights designates the Community Development Planner as the responsible authority for the intake and referral of all fair housing complaints. At a minimum, the Community Development Planner will be familiar with state and federal fair housing laws, the complaint process for filing discrimination complaints, and the state and federal agencies that handle said complaints. Records showing the date, time, and nature of a fair housing complaint, as well as the decisions made regarding the complaint process (referrals, information provided, etc.) and any follow up action will be fully documented. The Community Development Planner will also monitor City activities affecting fair housing and raise issues and concerns where appropriate. b. Meaningful Access i. Online Information. The City will display information about fair housing prominently on its website. The website will include links to various fair housing resources, including the Department of Housing and Urban Development, Minnesota Department of Human Rights, Judicare of Anoka County, Inc., and others. In addition, the City will link to state and federal fair housing complaint forms and the State of Minnesota’s Olmstead Plan. 193 Item 26. ii. In-Person Information. Upon request, the City of Columbia Heights will provide in-person fair housing information, including: 1. A list of fair housing enforcement agencies; 2. Fair housing complaint forms for enforcement agencies; and 3. Frequently asked questions regarding fair housing laws. iii. Languages. The City of Columbia Heights is committed to providing information in the native languages of its residents. Upon request, the City will make reasonable accommodations to provide translation services. 4. Internal Practices The City of Columbia Heights commits to the following steps to promote awareness and sensitivity to fair housing issues in all of its government functions. The City will address issues related to Fair Housing for these practices. a. Staff Training: The City will train its staff and elected officials on fair housing considerations. b. Housing Analysis: The City will review its housing inventory periodically to examine the affordability of both rental and owner-occupied housing to inform future City actions. c. Code Analysis: The City will review its municipal code periodically, with specific focus on ordinances related to zoning, building and occupancy standards, to identify any potential for disparate impact or treatment. d. Project Planning and Analysis: City planning functions and development review will consider housing issues, including whether potential projects may perpetuate segregation or lead to displacement of protected classes. e. Community Engagement: The City will seek community input, particularly from underrepresented populations of the community. Conversations regarding fair housing, development, zoning, and land use changes may be facilitated by the City. f. Affirmatively Furthering Fair Housing: As a recipient of federal funds, the City agrees to participate in the Regional Analysis of Impediments, as organized by the regional Fair Housing Implementation Council. The City will review the recommendations from the analysis for potential integration into city planning documents, including the Comprehensive Plan and other applicable documents. Adopted by the City Council on February 14, 2022 194 Item 26.