HomeMy WebLinkAbout2021 Adopted Budget Book
CITY OF COLUMBIAHEIGHTS
ADOPTED ANNUAL BUDGET
FOR THE
FISCAL YEAR BEGINNING JANUARY 1, 2021
2021 ADOPTED BUDGET
CITY OF COLUMBIA HEIGHTS
2021 BUDGET
TABLE OF CONTENTS
INTRODUCTION .......................................................................................................................... 1
Principal City Officials ...................................................................................................... 3
Overview ......................................................................................................................... 5
Understanding the Minnesota Property Tax System ........................................................ 7
City Manager’s 2021 Budget Message ............................................................................. 9
SUMMARY BUDGET INFORMATION ......................................................................................... 11
All Budgeted Funds
Adopted Budget Resolution ........................................................................................... 13
Expenditures by Functional Area ................................................................................... 15
Revenues by Source ...................................................................................................... 17
Summary by Fund Revenues and Expenditures .............................................................. 19
Tax-Supported Operating Budgets
General Fund, Library Fund, EDA Comparison of Expenditures & Revenues .................... 25
General Fund, Library Fund, EDA Expenditures by Classification ..................................... 27
General Fund, Library Fund, EDA Revenue by Source ...................................................... 29
Five-Year Financial Plan .................................................................................................. 31
DETAILED BUDGET INFORMATION............................................................................................ 33
Administration .......................................................................................................................... 35
Mayor-Council (101-41110) ............................................................................................ 41
City Manager (101-41320) .............................................................................................. 42
City Clerk (101-41410) .................................................................................................... 43
Assessing (101-41550) .................................................................................................... 44
Legal (101-41610) .......................................................................................................... 45
Cable Television (225-49844) ......................................................................................... 46
Community Development ......................................................................................................... 47
Planning & Inspections (201-42400) ............................................................................... 53
Economic Development Authority (204-46314) .............................................................. 54
Downtown Parking (228-46317) ..................................................................................... 55
EDA Commercial Revitalization (408-46414) ................................................................... 56
Finance ..................................................................................................................................... 57
Finance (101-41510) ...................................................................................................... 63
Water Administration (601-49440) ................................................................................. 64
Sewer Administration (602-49490) ................................................................................. 65
Storm Sewer Administration (604-49690)....................................................................... 66
Information Systems (720-49980) .................................................................................. 67
I.S. Capital Equipment – Information Systems (437-49980) ............................................. 68
Fire............................................................................................................................................ 69
Fire (101-42200) ............................................................................................................. 75
Property Inspections (101-42300) .................................................................................. 77
Capital Equipment Replacement Fire (431-42200) .......................................................... 78
CITY OF COLUMBIA HEIGHTS
2021 BUDGET
TABLE OF CONTENTS
General Government ................................................................................................................ 79
General Government City Hall (101-41940) .................................................................... 85
Recognition/Special Events (101-45050)......................................................................... 86
Contingencies (101-49200) ............................................................................................. 87
Transfers (101-49300) .................................................................................................... 88
Bonds (315-639) ............................................................................................................. 89
Library....................................................................................................................................... 91
Library (240-45500) ........................................................................................................ 97
Liquor ....................................................................................................................................... 99
Liquor Store 1 (609-49791) ........................................................................................... 105
Liquor Store 2 (609-49792) ........................................................................................... 106
Liquor Store 3 (609-49793) ........................................................................................... 107
Non-Operating (609-49794) ......................................................................................... 108
Police ...................................................................................................................................... 109
Police (101-42100) ....................................................................................................... 115
Police Capital Equipment (431-42100) .......................................................................... 117
Public Works ........................................................................................................................... 119
Engineering (101-43100) .............................................................................................. 129
Streets (101-43121)...................................................................................................... 130
Street Lighting (101-43160) .......................................................................................... 131
Traffic Signs & Signals (101-43170) ............................................................................... 132
Parks (101-45200) ........................................................................................................ 133
Urban Forestry (101-46102) ......................................................................................... 134
State Aid Maintenance (212-43190) ............................................................................. 135
State Aid Maintenance – State Aid General Construction (212-43191).......................... 136
Engineering Capital Equipment (431-43100) ................................................................. 137
Parks Capital Equipment (431-45200) ........................................................................... 138
Streets Capital Equipment (431-43121) ........................................................................ 139
Urban Forestry Capital Equipment (431-46102) ............................................................ 140
Water Utility
Source of Supply (601-49400) ......................................................................... 141
Distribution (601-49430) ................................................................................ 142
Water Non-Operating (601-49449) ................................................................. 143
Water Capital Equipment (433-49449) ........................................................... 144
Sewer Utility
Collections (602-49450) .................................................................................. 145
Disposal (602-49480) ...................................................................................... 146
Sewer Non-Operating (602-49499) ................................................................. 147
Sewer Capital Equipment (432-49499) ............................................................ 148
CITY OF COLUMBIA HEIGHTS
2021 BUDGET
TABLE OF CONTENTS
Storm Sewer
Storm Sewer Utility (604-49650)..................................................................... 149
Storm Sewer Non-Operating (604-49699)……… ....………………………………………….150
Storm Sewer Capital Equipment (438-49699).... ............................................. 151
Solid Waste and Recycling
Refuse Disposal (603-49510) .......................................................................... 152
Refuse Collection (603-49520) ........................................................................ 153
Recycling (603-49530) .................................................................................... 154
Hazardous Waste (603-49540)........................................................................ 155
Capital Improvements
State Aid Construction (402-43191) ................................................................ 156
Capital Improvement Gen. Gov. Building – Garage (411-49950) ...................... 157
Capital Improvement Gen. Gov. Building – Police (411-42100) ....................... 158
Capital Improvement Gen. Gov. Building – Fire (411-42200) ........................... 159
Capital Improvement Gen. Gov. Building – City Hall (411-41940) .................... 160
Capital Improvement Gen. Gov. Building – Library (411-45500) ...................... 161
Parks Capital Improvement (412-45200) ......................................................... 162
Infrastructure (430-46323) ............................................................................. 163
Water Construction (651-49449) .................................................................... 164
Sewer Construction (652-49499) .................................................................... 165
Storm Sewer Construction (653-49699) .......................................................... 166
Municipal Service Center
Central Garage (701-49950) ........................................................................... 167
Garage Capital Equipment (434-49950) .......................................................... 168
Building Maintenance – Internal Services (705-49970) ................................... 169
Recreation .............................................................................................................................. 171
Administration (101-45000) ......................................................................................... 177
Youth Athletics (101-45001) ......................................................................................... 178
Adult Athletics (101-45003) .......................................................................................... 179
Youth Enrichment (101-45004)..................................................................................... 180
Traveling Athletics (101-45005) .................................................................................... 181
Trips & Outings (101-45030) ......................................................................................... 182
Senior Citizens (101-45040) .......................................................................................... 183
Murzyn Hall (101-45129) .............................................................................................. 184
Hylander Center (101-45130) ....................................................................................... 185
After School Programs (261-45029) .............................................................................. 186
st
21 Century Arts (262-45020)....................................................................................... 187
Capital Equipment Replacement Recreation Administration (431-45000) .................... 188
SUPPLEMENTARY INFORMATION ........................................................................................... 189
History of Tax-Supported Operating Expenditures ........................................................ 191
History of Changes in Operating Tax Levy ..................................................................... 193
History of State Aid Reductions .................................................................................... 195
Tax on Properties of Various Values ............................................................................. 197
Total Personnel by Department and Position 2018 – 2021 ............................................ 199
Bond Rating Report ...................................................................................................... 203
Geographic Location .................................................................................................... 211
Community Profile ....................................................................................................... 213
Glossary of Terms ......................................................................................................... 215
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL CITY OFFICIALS
JANUARY 2021
CITY COUNCIL
AMÀDA MÀRQUEZ SIMULA, MAYOR
Term expires 01-02-2023
KAY L. JACOBS, COUNCIL MEMBER JOHN MURZYN JR., COUNCIL MEMBER
Term expires 01-06-2025 Term expires 01-02-2023
CONNIE BUESGENS, COUNCIL MEMBER NICK NOVITSKY, COUNCIL MEMBER
Term expires 01-06-2025 Term expires 01-02-2023
CITY MANAGERIAL STAFF
Employee Position Date Appointed
Kelli Bourgeois City Manager January 1, 2019
Patty Sweep Human Resources Manager July 15, 2019
Kevin Hansen Public Works Director/City Engineer December 1, 1997
Charlie Thompson Fire Chief August 19, 2019
Lenny Austin Police Chief November 13, 2017
Joseph Kloiber Finance Director June 1, 2011
Renee Dougherty Library Director April 1, 2013
Aaron Chirpich Community Development Director April 2, 2019
Keith Windschitl Recreation Director August 4, 1997
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OVERVIEW
Form of Government
The City of Columbia Heights (the City) is located within Anoka County in the State of Minnesota. The City
operates under a council-manager form of government, pursuant to a home-rule city charter adopted by the
qualified voters of the City. All policy decisions and legislative activities of the City are the responsibility of
the City Council, but administrative duties are delegated to the City Manager by the City Council. One of the
many administrative duties delegated to the City Manager is to prepare an annual budget for approval by the
City Council.
Budget Process
Each May, the annual budget process begins with each city department analyzing objectives for the coming
calendar year and preparing budget requests to accomplish those objectives. During the month of June, this
departmental data is integrated into the City’s centralized accounting system by the Finance Department and
reviewed. During the month of July, the City Manager, together with the Finance Director, meets with each
department to further review their budget requests and discuss any changes proposed by the City Manager.
The Finance Department then incorporates any such changes into the City’s centralized accounting system,
and assembles the City Manager-proposed budget for distribution at a regular City Council meeting in
August, as required under the City’s charter. The City Council then reviews this City Manager-proposed
budget, which includes the proposed property tax levy necessary to finance the budget. Under state statute,
the City Council must approve a proposed budget and proposed property tax levy by September of each year.
This allows the Anoka County Auditor sufficient time to prepare and mail to each property owner a notice by
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November 24, listing the tax proposed for their property and the date of the public hearing on the budget.
This county notice also lists similar information for each taxing district within which a property lies (county,
school district, special districts). If the City Council does not adopt a proposed budget and levy by
September, state statute sets the proposed amounts equal to the current year budget and levy.
From September to December each year, multiple work sessions are held with the City Council and city staff
to consider the proposed budget in greater detail than is generally practical at regular City Council meetings.
On the second Monday in December each year, the City Council holds a public hearing on the proposed
budget and tax levy.
Following the public hearing, the City Council approves the adopted budget and final tax levy. By state
statute, the final levy can be less than the proposed levy, but it cannot be greater than the proposed levy. In
the following year, the County collects the tax levy on behalf of the City, along with the property taxes levied
by other taxing districts (county, school district, special districts). If the City Council does not approve an
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adopted budget and final levy by December 20, state statute sets the adopted budget and final levy as
equal to the proposed budget and levy.
Budget Format
The City of Columbia Heights proposed budget is prepared and distributed in a single volume format that
includes narrative information highlighting department activities, objectives, and budget changes, in addition
to listing dollar amounts for all budgeted revenues and expenses. This format is designed to provide the
reader with a useful amount of explanation of the purpose of the various dollar amounts in the budget.
For use during City Council work sessions, a separate detail budget workbook is also distributed for each of
the ten functional areas with the budget. These workbooks include much of the same information as the
single volume proposed budget, but also include additional detail on expected purchases included within the
expense categories in the budget.
Following approval of the adopted budget by the City Council, a single volume adopted budget is bound and
distributed. This is substantially the same as the proposed budget, but it incorporates additional graphics
and any changes to the proposed budget made by the City Council. This becomes the permanent record of
the budget intended for general-purpose public use. It is also made available on the City’s website.
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Budget Organization
The City, like states and other local governments, uses fund accounting to demonstrate compliance with
finance-related legal requirements. A fund is a group of related accounts that are used to maintain control
over resources that have been segregated for specific activities or purposes. The legal level of budgetary
control for the City is at the fund level. Any transfers between funds require authorization by the City
Council. If a budgeted fund’s annual expenses were to exceed the level authorized by the City Council in any
one year, it would be a violation of a finance-related legal requirement.
To further control expenses, each fund is subdivided into one or more departments. For example, within the
Liquor Fund there is a separate department for each of the three municipal liquor stores operated by the
City. Within each department, the major categories of expenses are as follows:
Personal Services
This includes all employee costs paid by the City, including salaries, over-time, PERA and FICA
contributions, workers’ compensation insurance, hospitalization and other benefits.
Supplies
This includes all consumable items such as office, computer, janitorial, and program supplies. Also
included are minor equipment, uniforms, protective clothing, library materials, vehicle parts and fuel.
Additionally, the cost of goods and services purchased for resale is included here, such as the
Metropolitan Council sewer disposal charges and the cost of water purchased from the City of
Minneapolis.
Other Services & Charges
This includes all items not included in the other expense categories. It covers such services as liability
insurance, utilities, repair and maintenance costs, training and travel costs, telephone, postage,
advertising, and contracted services such as legal fees, auditing fees, and other expert and
professional contracts.
Capital Outlay
This includes governmental assets that are equal to or exceed the capital asset threshold of $15,000.
If equipment is less than $15,000, the purchase should be budgeted in Minor Office Equipment
(2010), Computer Equipment (2011), etc.
Contingencies and Transfers
Contingencies are an allowance in the budget for expenses that are unknown or not estimable.
Transfers are resources initially obtained by one fund that are budgeted for use by another fund.
To help the reader understand the level of city services provided by the budget, and to promote
management accountability, the City’s various funds and departments are grouped within the budget
documents based on their function. For example, all of the portions of the budget that provide police
services are grouped together within a given section of the budget documents. The ten functional areas used
to group funds and departments within the budget documents are as follows:
AdministrationLiquor
Community DevelopmentPolice
FinancePublic Works
FireRecreation
General Government (for items not included in other functions)
Library
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CITY OF COLUMBIA HEIGHTS
UNDERSTANDING THE MINNESOTA PROPERTY TAX SYSTEM
Property taxes are a principal source of resources for the City of Columbia Heights’ budget. The State of
Minnesota has established a very complex formula for how property tax levies are distributed to
residential and commercial properties. The State formula involves several factors. Examples include an
exclusion of a portion of homestead property value, and an area-wide tax on commercial property that
is shared and distributed to communities that have a limited commercial base. However, the key
concept of the system is that the total amount of a property tax levy for a taxing district is established
first, and then that tax is shared between the individual properties within the district based on each
property’s percentage of the total property value in the district. This differs greatly from a method used
in some other states, where a tax rate, sometimes called a property tax mill rate, is established first and
then this rate is applied to the value of each property.
Without knowing this key concept of the Minnesota property tax system, people often hold the
common misconception that if a property’s value decreases, the taxes on that property will also
decrease. This is not necessarily the case. Since property values are only used as the basis for dividing
up the total tax levy between taxpayers, if most of the properties in the City decrease in value by the
same percentage, each property would each generally continue to get the same share of the total City
tax levy.
Not factoring in this key concept of the Minnesota property tax system also leads people into the error
of comparing taxes on properties of the same actual value in two different communities. As explained
above, the property tax levy is shared among properties based on theirproportionate values not their
actual values. For example, a $200,000 home in the City of Columbia Heights would not make up the
same percentage of the total community value as a $200,000 home in the City of Blaine or the City of
Coon Rapids. Subsequently, the distribution of the City tax levy for a $200,000 home in Columbia
Heights would be different than the distribution of the tax levy for a $200,000 home in Blaine or Coon
Rapids. Additionally, the appraised value of the same home in two different cities will usually differ. A
home in Columbia Heights that is appraised at $200,000 would likely have a very different appraisal
value if that home was located in Blaine or Coon Rapids.
One method that correctly compares the property taxes between communities using proportionate
values is the approach that compares an average-value home for each community. When this type of
comparison is performed, the City of Columbia Heights is consistently shown to be one of the lowest
taxed communities in the metropolitan area. Even this method has its limitations however, as the level
of services provided by different cities varies significantly. For example, in Columbia Heights, library
funding is part of the City levy. In all other cities in Anoka County, library funding is part of the County
levy. Likewise, comparing the Columbia Heights levy to levies for cities that do not have a full-time fire
department or cities that do not provide first responder medical services is not an appropriate “apples-
to-apples” comparison. Consequently, when comparing the City of Columbia Heights’ levy to levies for
other cities, it is necessary to also compare the levels of service provided to the residents.
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SUMMARY BUDGET INFORMATION
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All Budgetary Funds
Expenditures by Functional Area
2021 Budget
Govtl. &
Administration
Proprietary
1,452,359
Fund
Recreation
Debt Service
Community
992,120
1,592,400
Development
1,008,975
Public
Finance
Works
1,761,300
11,202,917
Utility Funds
Fire
and Capital
2,748,000
Projects
General
Government
464,000
Library
1,081,750
Liquor Excluding
Cost of Goods
2,399,200
Public Works
General Fund
Police
2,955,210
5,856,000
Includes Interfund Transfers
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All Budgetary Funds
Revenues by Source
2021 Budget
Transfers In & Non
Revenue Receipts
1,508,450
Gross Profit Liquor
2,319,900
Operating Tax Levy
12,919,436
Utility Sales
9,867,380
TIF, HRA & Bond
Levy
1,186,300
Licenses & Permits
771,570
Intergovernmental
Miscellaneous
Revenue
522,364
Charges for Services
3,153,900
Fines & Forfeits
649,100
114,000
Includes Interfund Transfers
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City of Columbia Heights, Minnesota
BUDGET 2021
Summary by Fund
ActualActualAdoptedAdopted
2018201920202021
Revenues
101General Fund12,221,18713,050,94113,541,50014,193,950
201Planning & Inspections382,933418,542457,585446,370
204EDA451,210255,505245,100255,500
212State Aid Maintenance208,793193,338210,000215,000
225Cable Television312,132242,384201,000152,000
226Special Projects115,136236,127--
228Downtown Parking34,45253,81425,00056,200
240Library967,1811,003,8221,052,6501,081,750
261After School Programs8,9809,61622,00022,000
26221st Century Arts25,59739,39745,40045,400
315Sull-Shores: TX GO Bonds 2008A107,368109,679106,300105,800
343GO Public Safety Ctr. Bonds 2008B----
344GO Public Facilities Bonds 2009A2,288,170---
345GO Improv/Rev Bonds 201364,83367,45435,40033,100
346GO Library 2015461,783459,464468,334464,299
347GO Public Safety Ctr. Bonds 2017B938,014522,078544,023544,286
348GO Pubfacilities Refnd 2018A2,089,922270,968203,843185,415
371TIF T4: 4747 Central253,637202,19886,000-
372Huset Park Area TIF (T6)439,625667,996194,800193,300
376Tax Increment Bonds44,85312,199--
385Multi-Use Redevelopment29,52236,779--
389R8: Transition Block51,36455,372--
402Total State Aid Construction1,064,217346,483312,500450,000
408EDA Redevelopment Project FD130,2801,423,040250,100250,000
411Capital Improvements-Gen Govt Bldg2,073,751690,437743,000445,000
412Capital Improvements Parks136,24659,003415,000245,000
430Infrastructure Fund183,614137,503112,000112,000
431Cap Equip Replacement-General Fund281,912180,851124,190507,000
432Cap Equip Replacement - Sewer29,70039,50032,00032,000
433Cap Equip Replacement - Water105,350118,781107,000107,000
434Cap Equip Replacement - Garage6,8004,6004,5005,000
437Cap Equip Replacement - Information Sytems6,4138,5004,0002,000
438Cap Equip Replacement-Storm Sewer18,86410,10010,00010,000
439Cap Equip Replacement - Fire----
601Water Utility3,273,9713,370,9443,476,3003,614,025
602Sewer Utility2,064,9062,088,6892,188,7002,295,950
603Refuse Fund2,114,0882,205,3992,175,0002,186,710
604Storm Sewer Fund481,802491,267522,800571,845
609Liquor8,604,1728,946,8088,787,5009,044,200
631Water Fund Debt Service147,20080,60086,00085,000
632Sewer Fund Debt Service62,00079,20059,10062,000
634Storm Sewer Debt Service44,80064,00061,80059,000
639Liquor Fund Debt Service269,800306,900319,200314,000
651Water Construction Fund314,873315--
652Sewer Construction Fund173,730175,188--
653Storm Sewer Construction Fund2,000350,25375,000-
701Central Garage674,041688,941674,000678,400
705Building Maintenance207,200229,000248,300234,800
720Information Systems388,523391,400405,000417,000
Total Revenue44,356,94540,395,37838,631,92539,722,300
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City of Columbia Heights, Minnesota
BUDGET 2021
Summary by Fund
ActualActualAdoptedAdopted
2018201920202021
Expenses
General Fund
101.41110Mayor-Council136,691157,472185,650205,950
101.41320City Manager523,807466,946626,450637,950
101.41410City Clerk106,38451,207125,80099,050
101.41510Finance871,117915,806954,000987,300
101.41550Assessing123,459125,286125,300125,359
101.41610Legal Services175,934173,229181,200181,300
101.41940City Hall141,188150,762160,700164,000
101.42100Police4,387,8404,705,3345,245,1705,704,300
101.42200Fire1,507,0221,324,5401,657,1411,748,350
101.42300Property Inspections204,216350,516378,850359,650
101.43100Engineering419,300379,882407,754413,722
101.43121Streets891,671878,927922,207955,063
101.43160Street Lighting148,676140,307174,640176,039
101.43170Traffic Signs & Signals100,01589,650111,091116,118
101.45000Recreation Administration214,038239,935249,569263,320
101.45001Youth Athletics29,71255,66953,82755,077
101.45003Adult Athletics32,20024,82340,27741,727
101.45004Youth Enrichment63,34558,64989,93891,879
101.45005Travel Athletics36,26525,85145,65247,145
101.45030Trips & Outings32,64726,40640,82029,921
101.45040Senior Citizens89,45189,94895,84298,470
101.45050Recognition/Special Events42,08745,289--
101.45129Murzyn Hall263,203195,481204,807183,781
101.45130Hylander Center71,17868,08591,40091,600
101.45200Parks934,253987,7801,020,2411,051,448
101.46102Urban Forestry133,569148,732235,645242,820
101.49200Contingencies4,0533,35035,00035,000
101.49300Transfers1,400,000135,000135,000265,000
101Total13,083,32112,014,86013,593,97114,371,339
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City of Columbia Heights, Minnesota
BUDGET 2021
Summary by Fund
ActualActualAdoptedAdopted
2018201920202021
Planning & Inspections
201.42400Planning & Inspections501,958463,620457,685448,150
Economic Development Authority
204.46314Econ Development Authority471,932160,897239,200254,625
State Aid Maintenance
212.43190State Aid Maintenance236,318228,415260,723262,861
212.43191State Aid Gen'l Construction--100,00025,000
Cable Television
225.49844Cable Television139,545162,924208,700202,750
Special Projects
226.46317Downtown Parking19,250---
226.49846Special Projects62,745300,498--
Downtown Parking
228.46317Downtown Parking25,69050,70325,00056,200
Library
240.45500Library916,379972,2881,052,6501,081,750
After School Programs
261.45029Program Revenue Expended19,49615,70343,60043,700
21st Century Arts
262.450202017 - 20 Contract25,00230,72045,40045,500
Bonds
315.47000Sull-Shores: TX GO Bonds 2008A97,27698,46199,30099,700
343.47000GO Public Safety Ctr. Bonds 2008B635,513---
344.47000G.O. Public Facilities Bonds295,4012,279,798--
345.47000GO Improv/Rev Bonds 201348,78848,21047,70027,100
346.47000GO Library 2013456,613458,529455,400456,800
347.47000GO Public Safety Ctr. Bonds 2017B481,770532,256533,100533,500
348.47000GO Pubfacilities Refnd 2018A2,085,61538,967197,900208,600
TIF Districts
371.47000TIF T4: 4747 Central82,026231,54687,000-
372.47000Huset Park Area TIF (T6)400,218619,875436,100191,000
376.46800TIF Districts96,484-62,611--
376.47000Tax Increment Bonds21---
385.47000Multi-Use Redevelopment Bonds6,1155,646--
389.47000R8: Transition Block48,62850,058--
402.43191Total State Aid Construction392,109-312,500400,000
408.46414EDA Redevelopment Project FD150,61357,426250,000250,000
Capital Improvements-Gen Govt Bldg
411.41940City Hall24,17524,781--
411.42100Police18,550-7,500-
411.42200Fire--10,000-
411.45129Murzyn Hall---95,000
411.45500Library-625--
411.49950Central Garage--15,00075,000
Capital Improvements Parks
412.45200Parks--535,000-
Infrastructure Fund
430.46323Capital Improvement Expense104,5475,4071,068,652774,712
Cap Equip Replacement-General Fund
431.41510Finance-24,388--
431.42100Police130,279290,513193,100151,700
431.42200Fire127,657507,87835,000640,000
431.42400Protective Inspection----
431.43100Engineering28,511--40,000
431.43121Streets-109,169273,00062,500
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City of Columbia Heights, Minnesota
BUDGET 2021
Summary by Fund
ActualActualAdoptedAdopted
2018201920202021
431.45000Recreation Administration--45,000-
431.45050Recognition/Special Events----
431.45200Parks109,396-35,00062,500
431.46102Urban Forestry-63,987-25,000
431.46310Community Development Adm----
Cap Equip Replacement - Sewer
432.49499Non-Operating38,21014,129--
Cap Equip Replacement - Water
433.49449Non-Operating17,98114,129--
Cap Equip Replacement - Garage
434.49950Central Garage31,67717,384--
Cap Equip Replacement - IS
437.49980Information Systems68,22747,15676,00046,000
Cap Equip Replacement
438.49699Storm Sewer Non-Operating20,229---
Cap Equip Replacement-Fire
439.42200Fire----
Water Utility
601.49400Source of Supply1,628,2291,584,2031,645,0001,686,125
601.49430Distribution1,012,4701,041,6911,151,5761,186,803
601.49440Administration & General137,711140,428149,700155,000
601.49449Non-Operating458,98278,00085,00085,000
Sewer Utility
602.49450Collections606,947685,985799,143823,479
602.49480Disposal1,101,3891,121,2171,170,0001,242,650
602.49490Administration & General137,672140,441149,700155,000
602.49499Non-Operating229,63079,00059,00062,000
Refuse Fund
603.49510Refuse Disposal1,708,5961,659,5981,786,3501,785,000
603.49520Collection & Disposal135,301130,309140,359150,583
603.49530Recycling171,502165,660192,904198,807
603.49540Hazardous Waste10,62010,32215,38414,720
Storm Sewer Fund
604.49650Collections354,116358,693426,432457,503
604.49690Administration & General1,1281,1281,2001,200
604.49699Non-Operating45,07163,00061,00059,000
Liquor
609.49791Liquor Store #13,854,0294,028,6123,943,5004,074,100
609.49792Liquor Store #23,075,2243,045,1903,191,8003,200,200
609.49793Liquor Store #31,227,3651,337,2751,242,9001,355,500
609.49794Liquor Non-Operating414,944449,400492,900479,300
Water Fund Debt Service
631.47000Water Fund Bonds14,87212,4108,9507,200
Sewer Fund Debt Service
632.47000Bonds7,6136,4646,2004,900
632.49449 Sewer Fund Debt Service----
Storm Sewer Debt Service
634.47000Storm Sewer Bonds7,6647,7706,6005,700
639.47000Liquor Debt Service60,64459,25963,20057,900
Water Construction Fund
651.49449Non-Operating48,37820,25475,000100,000
Sewer Construction Fund
652.49499Non-Operating27,705-250,000270,000
Storm Sewer Construction
653.49699Storm Sewer Construction Fund166,557-190,000215,000
22
City of Columbia Heights, Minnesota
BUDGET 2021
Summary by Fund
ActualActualAdoptedAdopted
2018201920202021
Central Garage
701.49950Central Garage631,710659,505775,997783,250
Building Maintenance
705.49970Building Maintenance276,905202,143250,053260,424
Information Systems
720.49980Information Systems373,457374,526404,600416,800
Total Expense39,424,93237,341,05039,473,62940,224,131
23
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24
11,795,362784,8532,782,8247,000337,67515,707,714367,200595,100114,00088,514527,450450,000469,5002,611,7643,037,7819,881,65512,919,436-176,514
2021
Total
731,5807,000229,500348,100635,800102,000102,900518,000450,000471,500
11,220,1342,697,60714,885,8212,628,3003,160,5899,050,36112,210,950-46,571
2020
209,6003,20021,80020,025254,62560,076195,424255,500875
---------
2021
EDA Fund
193,7001,83024,17019,500239,20063,074182,026245,1005,900
---------
2020
2020 TO 2021 BUDGETED EXPENDITURES AND REVENUE
GENERAL FUND, LIBRARY AND EDA COMPARISON OF
730,90098,500237,20015,1501,081,75017,30011,0009,51411,00048,814242,877790,0591,032,936
-----
CITY OF COLUMBIA HEIGHTS
2021
Library Fund
706,70098,500232,95014,5001,052,65015,30011,00012,50011,00049,800258,073744,7771,002,850
-----
2020
10,854,862683,1532,523,8247,000302,50014,371,339367,200577,800103,00079,000516,450450,000469,5002,562,9502,734,8288,896,17211,631,000-177,389
2021
General Fund
10,319,734631,2502,440,4877,000195,50013,593,971348,100620,50091,00090,400507,000450,000471,5002,578,5002,821,2118,141,78910,963,000-52,471
2020
Transfers In & Non-Revenue Receipts
Increase/-Decrease to Fund Balance
Subtotal Revenue - Other Sources
Charges for Current Services
Contingencies and Transfers
Intergovernmental - Other
Intergovernmental - LGA
Total Operating Levy
Total Expenditures
Licenses & Permits
Personal Services
Fines & Forfeits
Area-Wide Tax
Other Services
Miscellaneous
Capital Outlay
Expenditures
Local Levy
Revenues
Supplies
25
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26
General Fund, Library & EDA
Expenditures by Classification
2021 Budget
Contingencies &
Transfers
Capital Outlay
337,675
7,000
Other Services &
Charges
2,782,824
Supplies
784,853
Personal Services
11,795,362
27
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28
General Fund, Library Fund
& EDA Revenue by Source
2021 Budget
Other
569,714
Charge for
Transfers
Services
& Non-Revenue
595,100
Receipts
Intergovern-
527,450
mental
919,500
Taxes
12,919,436
29
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30
LGA Used for Operations & Debt Svc
Gross Tax Levy: City/EDA/Library
Operating Expense & Debt Svc
The HRA special district levy of approximately $250,000 is included within the line on property tax statements labeled as "Other Special Districts", and is not included in the data above.
Other Revenue
Note: The data above reflects the tax amount labeled as "City or Town" on annual property tax statements. This includes the City, the Library, and the EDA tax levies.
3.8%1.0%3.0%43%
400,000425,0001,104,0006,864,368
-
2024
3.3%1.0%2.5%45%
425,000425,0001,060,0006,958,703
-
2023
3.3%1.0%2.5%46%
425,000450,0001,016,0006,896,663
-
2022
4.8%-0.7%4.8%48%
450,000450,000972,0007,046,000
-
2021
FIVE-YEAR FINANCIAL PLAN FOR TAX-SUPPORTED FUNDS
8.5%1.5%7.0%51%
450,000475,000864,000600,0007,223,000
2020
20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000
-
General Fund Transfer to Capital Fd
LGA Used for Annual Debt Service
Gen Fund Balance as % of Budget
% Change in Operating Expenses
LGA Used for Annual Operations
% Change in Other Revenue
% Change in Gross Tax Levy
LGA Used for Capital Funds
Gen Fund Balance at 12/31
CITY OF COLUMBIA HEIGHTS
Revision date 09/08/20
31
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32
33
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34
2021
Citizens
Mayor
City Council
Charter Commission Economic Development Authority
Library Board Traffic Commission
Park & Recreation Commission Housing & Redevelopment Authority
Planning & Zoning Commission
Legal
City Manager
Human Resources Recreation
Communications
City Clerk
Director
Coordinator
Manager
Administrative
Comm. & Events
Assistant - Human
Specialist
Resources
Community
Finance
LibraryPublic Works
Police
Fire ChiefDevelopment
Director
DirectorDirector
Chief
Director
35
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36
ADMINISTRATION
EXPENDITURE SUMMARY
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2018201920202021
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
37
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38
City of Columbia Heights, Minnesota
BUDGET 2021
Administration
CityLegalCable
Mayor-CouncilCity ManagerClerkAssessingServicesTV
101101101101101225
Revenue
30999Taxes194,457553,20666,141117,230135,776-
31999Licenses & Permits------
32999Intergovernmental7,52121,4032,5594,5365,253-
33999Charge for Services---1,200--
34999Fines & Forfeits----37,500-
35999Miscellaneous1,0042,854341605700152,000
36999Sales and Related Charges------
39199Transfers & Non Rev Receipts-52,05029,000---
Total Revenue202,982629,51398,041123,571179,229152,000
Expenses
0999Personal Services115,700562,20060,3006,859-57,600
1999Supplies19,1008,8002,300100-1,700
2999Other Services and Charges69,65066,95036,450118,400181,30085,450
4999Capital Outlay------
6999Contingencies & Transfers1,500----58,000
Total Expenses205,950637,95099,050125,359181,300202,750
Summary
Change to Fund Balance-2,968-8,437-1,009-1,788-2,071-50,750
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40
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: MAYOR-COUNCIL
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41110MAYOR-COUNCILExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services78,90391,187107,600115,700115,700115,700
1999Supplies67253713,10019,10019,10019,100
2999Other Services & Charges56,21063,15063,45069,65069,65069,650
4999Capital Outlay------
6999Contingencies & Transfers9062,5981,5001,5001,5001,500
TOTALS: MAYOR-COUNCIL136,691157,472185,650205,950205,950205,950
Activity Description
The City Council is the legislative branch of city government. The Council is responsible for the establishment of
policies and the adoption of local ordinances and resolutions. The Council has full authority over the financial
affairs of the City and provides for the collection of all revenue and other assets, the auditing and settlements of
accounts, and the safekeeping and disbursement of public monies. They appoint the City Manager and members of
various advisory boards and commissions. The Council consists of a Mayor who is elected for a two-year term and
four Councilmembers who are elected at large for staggered four-year terms.
Objectives
1. To provide quality services with limited funding.
2. To understand and adapt to the demographic changes taking place in the City.
3. Promote the City in a positive and professional way.
Budget Comments on Proposed Budget
The Mayor Council Budget increased by $20,300 or 11% from 2020 to 2021.
Personal Services increased by $8,100 due to an increase in PERA and insurance contributions.
The $6,000 increase in Supplies includes $5,500 in anticipation of events celebrating the City's 100 year anniversary.
The most notable increases in Other Services and Charges include an increase of $3,650 for the Mayor and Council to
attend LMC and NCL seminars and conferences; an additional $2,000 to the Out of Town Travel budget to allow two
Council Members to attend the National League of Cities conference; and an additional $5,200 in Repair and
Maintenance for annual subscription costs of agenda management software. These changes were partially offset by
decreases in liability insurance and professional services, yielding a a net increase of $6,200 in the Other Services
and Charges category.
41
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CITY MANAGER
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41320CITY MANAGERExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services486,127419,909549,000562,200562,200562,200
1999Supplies6,7223,63910,0008,8008,8008,800
2999Other Services & Charges30,95943,39867,45066,95066,95066,950
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: CITY MANAGER523,807466,946626,450637,950637,950637,950
Activity Description
This department is responsiblefor the administration of all activities, functions, and programs of the City in accordance
with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing,
directing, and coordinating the operations of all departments, with the exception of the Police Department. This
department is responsible for human resources, labor relations, employee relations, communications, and special
projects and events functions of the City.
Objectives
1. Continue to improve communicationswith employees via intranet, online services, and employee meetings, which
furthers the City Council's goal of recruiting, training, and retaining a talented and professional workforce .
2. Continue to implement new Human Resources Information System, which also furthers the City Council's goal of
recruiting, training, and retaining a talented and professional workforce.
3. Continue to improve communications to better inform the public of City activities; and provide better
communication to our residents whose primary language is not English. This objective directly addresses the City
Council goal of developing a communications plan and staff position including exploring more effective uses of
communication vehicles, engaging multi-cultural communities, and modernizing use of technology to engage youth in
the community.
4. Continue to implement a streamlined records retention program, which again furthers the City Council's goal of
enhanced communication by improving the public's access to government information. Actively work to purge files
that are well outside the records retention schedule.
5. Work to recruit and retain high quality employees who better represent the residents we serve, which directly
furthers the City Council's goal of recruiting, training, and retaining a talented and professional workforce.
6. Celebrate, promote and offer 100 year anniversary events to the residents and businesses of Columbia Heights.
Budget Comments on Proposed Budget
The City Manager budgetincreased by $11,500 from 2020 to 2021, a 1.8% overall increase. Generally, there were
minor changes to the budget with the exception of an increase of $13,200 in Personal Services due to negotiated
salary and benefit increases. Although not included in the City Managers budget it is important to note that an
addition of $30,000 for a citywide staffing study has been included in the general fund department 101.49300, which
will be paid for via the special projects fund 226. The last citywide staffing study was conducted in the 1980's and is
overdue. Conducting a staffing study will ensure we remain in compliance with Minnesota Pay Equity requirements.
42
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CITY CLERK
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41410CITY CLERKExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services95,44737,731113,10060,30060,30060,300
1999Supplies1,2081,6261,2502,3002,3002,300
2999Other Services & Charges9,72811,84911,45036,45036,45036,450
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: CITY CLERK106,38451,207125,80099,05099,05099,050
Activity Description
The City Clerk provides assistance to the Mayor, City Council, and City Manager; organizes and directs elections, serves as
the responsible authority for compliance with the MN Data Practices Act, maintains the City Code, prepares and assembles
Council meeting agendas and materials, takes and transcribes minutes of the City Council meetings, maintains records and
files of official city documents, oversees the boards and commissions, serves as the Sunshine Fund Coordinator, serves as
backup to the Administrative Assistant, and is the department liaison to the Sister City Committee. With the exception of
special elections, elections are only held in even numbered years. This is the reason for the significant difference from one
year to the next.
Subscription & Memberships
Objectives
1. Serve the Mayor, City Council, and City Manager in a support capacity.
2. Review and revise, as needed, the Data Practices Policy.
3. Maintain city contracts.
4. Update the City's record retention policy, maintain & destroy records in accordance with the schedule.
5. Respond tocitywide data requests.
Budget Comments on Proposed Budget
The overall City Clerk budgetdecreasedfrom 2020 by $26,750 or 21%. This is dueto 2020 being an election year and 2021
not having elections scheduled. The net budget increase from 2019(prior election year) is $47,843 over two years.
This is a larger than normal increase over the previous non-election year because temporarypart time staff totaling $5,100
was added along with approximately $23,800toprovide for scanning and organizing documents in preparation for the move
of City Hall in 2022.
Other increases include $2,000 for scheduled computer replacement and $1,000 for travel for the City Clerk to attend
MCFOA Clerk Certification training and the annual Clerks conference.
43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: ASSESSING
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41550ASSESSINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services6,8216,7586,6006,8596,8596,859
1999Supplies50182100100100100
2999Other Services & Charges116,588118,345118,600118,400118,400118,400
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: ASSESSING123,459125,286125,300125,359125,359125,359
Activity Description
The AssessingDepartment provides tax and homestead information. Through a joint powers agreement with Anoka County,
the County provides for the assessment of property in Columbia Heights and process homestead applications. The City
contracted with the County for special assessment billing services beginning in 2003.
Subscription & Memberships
Objectives
Work with AnokaCounty in their implementation of a new computer system ensuring it is easier to use and provides more
information to our staff and residents, which furthers the City Council's goal of building on and expanding collaboration with
the School District and other public entities.
Budget Comments on Proposed Budget
The Assessing budgetstayed the same from 2020 to 2021, with a $200 increase in Personnel due to negotiated wage and
benefit increases, a $100 increase to postage and a $300 reduction in Legal Notices to better reflect actual expenses.
44
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: LEGAL SERVICES
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41610LEGAL SERVICESExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges175,934173,229181,200181,300181,300181,300
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: LEGAL SERVICES175,934173,229181,200181,300181,300181,300
Activity Description
The Legal Services Department handles all civil and prosecution matters for the City. These services are currently under
retainer with the law firm of Barna, Guzy, and Steffen, Ltd. This department also budgets for outside labor attorney services.
Subscription & Memberships
Objectives
Maintaincurrent service level under current contract terms. This function assists in accomplishing all of the City Council's
goals by providing legal opinions, contract review and drafting, and negotiation assistance in all aspects of city business.
Budget Comments on Proposed Budget
The Legal Services budget increasedby $100, from 2020 to 2021. All line items remained the same with the exception of a
$100 increase in property and liability insurance.
45
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CABLE TELEVISION
225CABLEActualActualAdoptedDepartmentCity ManagerCouncil
49844TELEVISIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services32,45048,66455,40057,60057,60057,600
1999Supplies4,52011,8242,2001,7001,7001,700
2999Other Services & Charges38,18637,93685,70085,45085,45085,450
4999Capital Outlay------
6999Contingencies & Transfers64,38964,50065,40058,00058,00058,000
TOTALS: CABLE TELEVISION139,545162,924208,700202,750202,750202,750
Activity Description
The Cable TelevisionDepartment operates under the Administration Department to administer the franchise ordinances with
Comcast and CenturyLink; operate the local government access channels; and provide customer resolution to their cable
service and billing issues.
Subscription & Memberships
Objectives
1. Continue to administer franchise ordinances, which further the City Council goal of expanding collaboration with the other
public entities.
2.Expand the amount of information and programming on the government access channel, website, and YouTube by both
creating video content internally and working with outside agencies to broadcast relevant information they have created. This
objective meets and benefits from the City Council goals of creating a communications plan, exploring more effective use of
communication vehicles, modernizing the use of technology to engage youth and residents from other cultural backgrounds,
building on expanding collaboration with other public entities and supporting volunteerism within the community.
3. Enhance staff training and technical services on the cable broadcasting software and hardware as well as the City website,
which meets the City Council goal of training and retaining a talented and professional workforce as well as developing a staff
succession/transition plan.
Budget Comments on Proposed Budget
Overall, the Cable Televisionbudget decreased by $5,950 or 2.8%. The Supplies budget decreased slightly due to less Computer
Equipment needs. $550 was added to the Other Services budget to provide a cell phone to the Communications Coordinator;
and website support was increased by $3,000 to provide survey, app and other features to the City's official website. It is
important to note that the cable equipment used to live broadcast City Council and Planning Commission meetings has become
inoperable, and to replace or fix the system would cost over $30,000. Due to current plans to move to a new City Hall within the
next couple of years staff recommends not replacing this equipment. Instead, staff is video recording the meetings using a
handheld video camera and uploading the videos to our website and cable channel. It is also important to note staff reduced
anticipated cable revenue by 20% due to subscribers increasingly "cutting the cord" and moving away from traditional cable
service to app and internet based services.
Note, the large increase for the current year 2020 in line item #3050 reflects that beginning in 2020, the costs of the quarterly
city newsletter are reported in this line item.
46
2021
Community Development Community Development
DirectorDirector
Planner
Admin. Asst. II:Admin. Asst. II:
CommunityCommunity
DevelopmentDevelopment
Community
Community
Admin. Asst. II
Development
Development
Building Official
Permits & Licensing
Intern
Coordinator
Building Inspections
Intern
47
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48
COMMUNITY DEVELOPMENT
EXPENDITURE SUMMARY
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2018201920202021
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
49
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50
City of Columbia Heights, Minnesota
BUDGET 2021
Community Development
EDA
Planning &DowntownRedevelopment
InspectionsEDAParkingProject
201204228408
Revenue
30999Taxes-255,500-250,000
31999Licenses & Permits309,370---
32999Intergovernmental----
33999Charge for Services----
34999Fines & Forfeits----
35999Miscellaneous2,000-31,200-
36999Sales and Related Charges----
39199Transfers & Non Rev Receipts135,000-25,000-
Total Revenue446,370255,50056,200250,000
Expenses
0999Personal Services393,400209,600--
1999Supplies4,0503,200--
2999Other Services and Charges30,67521,80056,20050,000
4999Capital Outlay---200,000
6999Contingencies & Transfers20,02520,025--
Total Expenses448,150254,62556,200250,000
Summary
Change to Fund Balance-1,780875--
51
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52
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: PLANNING & INSPECTIONS
201PLANNING & INSPECTIONSActualActualAdoptedDepartmentCity ManagerCouncil
42400PLANNING & INSPECTIONSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services450,860407,634409,300393,400393,400393,400
1999Supplies7,27310,2462,9504,0504,0504,050
2999Other Services & Charges27,81929,74025,93530,67530,67530,675
4999Capital Outlay------
6999Contingencies & Transfers16,00516,00019,50020,02520,02520,025
TOTALS: PLANNING & INSPECTIONS501,958463,620457,685448,150448,150448,150
Activity Description
The Planning & Inspections Department ensures the public health, safety, and general welfare of the community through
implementation, administration, and enforcement of the City Zoning Code and the respective Minnesota State Building Codes.
The main activities of the Planning & Inspections Department include providing staff support to the Planning Commission;
implementing short and long-range planning policies that address the changing dynamics of social, political, and economic
environments; facilitating the implementation and administration of the Comprehensive Plan; conducting special projects for
the benefit of the community; serving as project managers for development and redevelopment projects; administering
FEMA requirements; issuing building, mechanical and plumbing permits, as well as contractor and business licenses; reviewing
building plans and construction documents; and inspecting the construction and installation of projects.
Objectives
City Goal -SAFE COMMUNITY & EXCELLENT HOUSING AND NEIGHBORHOODS
-Regulate building, mechanical and plumbing permits, as well as contractor and business licensure.
-Review building and mechanical plans.
-Conduct inspections for building, mechanical, and plumbing permits.
City Goal -ECONOMIC STRENGTH & EXCELLENT HOUSING AND NEIGHBORHOODS
-Provide project management and coordination for development projects.
-Provide staff assistance to the Planning Commission.
-Provide short and long-range community planning services.
-Lead various "special projects" related to city ordinance issues.
City Goal -STRONG INFRASTRUCTURE/ PUBLIC SERVICES
-Coordinate projects and programs with various outside agencies (Anoka County, FEMA, Met Council, MnDOT, etc.)
Budget Comments on Proposed Budget
The Planning and InspectionsFund decreased by $9,535 from 2020 to 2021. In 2021, the City's general levy will continue to
support the operations of the Planning and Inspections department.
PERSONAL SERVICES:
Personal Services will decrease by $15,900. This reduction is related to two primary staffing changes within the department.
First, there will be 5% less CD Director staff time allocated to this fund in 2021. Secondly, one of the Administrative Assistant
positions has been reduced to part-time. The part-time Administrative Assistant is participating in a phased retirement plan
with the department that will allow for the training of the new full-time Administrative Assistant.
SUPPLIES:
The Supplies budget will increase by $1,100 to adequately reflect the anticipated work load of the department.
OTHER SERVICES CHARGES:
Other Services and Charges will increase by $4,740 to adequately reflect the anticipated work load of the department, and
account for scheduled increases in Property and Liability Insurance, Information System Services, and Subscription and
Membership costs.
53
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: ECONOMIC DEVELOPMENT AUTHORITY
204COMMUNITY DEVELOPMENTActualActualAdoptedDepartmentCity ManagerCouncil
46314ECONOMIC DEVELOPMENT AUTH.ExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services180,724110,610193,700209,600209,600209,600
1999Supplies233501,8303,2003,2003,200
2999Other Services & Charges21,20233,93724,17021,80021,80021,800
4999Capital Outlay------
6999Contingencies & Transfers269,98416,00019,50020,02520,02520,025
TOTALS: ECONOMIC DEVELOPMENT AUTH471,932160,897239,200254,625254,625254,625
Activity Description
The Economic Development Authority coordinates several activities that both directly and indirectly act as a catalyst for
improving the community's overall quality of life, business vitality, and economic performance. The main activities of
Economic Development Authority staff include providing support to the Columbia Heights Economic Development Authority
and the Housing & Redevelopment Authority in and for the City of Columbia Heights; leveraging public and private
partnerships to increase the amount of reinvestment within the City; serving as project managers for development and
redevelopment projects; writing and maintaining grants from governmental agencies and corporate institutions; preparing
and maintaining Tax Increment Financing, Tax Abatement, and Private Activity Bond records; developing and implementing a
Business Retention & Expansion program; managing housing programs; and facilitating the acquisition and conveyance of city
owned properties.
Objectives
City Goal -ECONOMIC STRENTH & EXCELLENT HOUSING AND NEIGHBORHOODS
-Implement goals and objectives of the Economic Development Authority
-Monitor and implement housing programs to ensure neighborhood reinvestment is occurring.
-Develop and implement programs that work to increase assessed property values.
-Enhance business opportunities with the City.
-Develop and implement a Business Retention & Expansion program.
City Goal -AFFORDABILITY
-Work to ensure that high-quality, affordable housing options are available for all residents.
Budget Comments on Proposed Budget
The Economic Development Authority Fund increased by $15,425 from 2020 to 2021. To accommodate this increase, the EDA
levy will have to be increased by 3.9%,or $9,525for 2021.
PERSONAL SERVICES:
Personal Services will increase by $15,900 due to three primary changes within the CD department. First, there will be 5% less
staff time for the CD Director allocated to Fund 201, Planning and Inspections. This means that EDAFund 204 will see a 5%
increase in staff time attributed to the Director position. Secondly, both the CD Director and Community Development
Coordinator are planned to receive step increasesin 2021.Finally, EDA Fund 204 will transfer out $11,468 to the
Administrative department to contribute to the funding of the newly created Communications and Events Specialist position.
SUPPLIES:
Supplies will increase by $1,370 to properly address the anticipated work load.
OTHER SERVICES AND CHARGES:
Other Servicesand Charges will decrease by $2,370 due to decreases in Expert and Professional Services, Property and Liability
Insurance, Telephone, and Training and Education.
54
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: DOWNTOWN PARKING
228DOWNTOWN PARKINGActualActualAdoptedDepartmentCity ManagerCouncil
46317DOWNTOWN PARKINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies313-----
2999Other Services & Charges25,37850,70325,00056,20056,20056,200
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: DOWNTOWN PARKING25,69050,70325,00056,20056,20056,200
Activity Description
The Downton Parking Fund operatesto increase the economic viability of the Central Business District and maintain its livable
qualities. This fund administers the management, operation, and maintenance of the two municipal parking ramps located at
950 40th Avenue NE and 4011 Van Buren Street NE, Columbia Heights, MN, a total of 679 parking stalls.
In 2019,the City's Economic Development Authority acquired the vacant six story office building located at 3989 Central
Avenue for redevelopment. 3989 Central Avenue is located next to the municipal ramp at 950 40th Avenue which provides
parking for the vacant office building. As part of the redevelopment plans for 3989 Central, the municipal ramp at 950 40th
Avenue is scheduled to be demolished in 2020. Therefore, the 2021 Downtown Parking Fund budget accounts solely for the
remaining municipal ramp at 4011 Van Buren Street.
Objectives
City Goal -STRONG INFRASTRUCTURE/ PUBLIC SERVICES
-Administer the management, operation, and maintenance of the municipal parking ramps.
Budget Comments on Proposed Budget
The Downtown Parking Fund will increase by $31,200. This increase reflects a structural change in the operation and
maintenance agreement for the municipal ramp located at 4011 Van Buren Street.
The primary user of the ramp at 4011 Van Buren Street is Fairview Health Services, as the adjacent Fairview clinic at 4000
Central Avenue has limited parking and relies on the ramp for nearly all of its parking needs. The 2020 budget anticipated the
renewal of an operations and maintenance agreement with Fairview's former landlord, Columbia Park Properties, LLP.
However, in late 2019, the City was informed that Fairview Health Services had purchased their building and that they were
interested in renegotiating the terms of the parking agreement. The new agreement in place for 2021 has Fairview Health
Services leasing 130 parking spaces in the ramp directly from the City. Under the previous agreement, the Cityreimbursed
Fairview for operational expenses related to the ramp.The new lease revenue represents the total fund increase of $31,200.
55
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: COMMERCIAL REVITALIZATION
408EDA REDEVELOPMENT PROJECTActualActualAdoptedDepartmentCity ManagerCouncil
46414COMMERCIAL REVITALIZATIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services-1,133----
1999Supplies-7,083----
2999Other Services & Charges15,76449,21050,00050,00050,00050,000
4999Capital Outlay134,848-200,000200,000200,000200,000
6999Contingencies & Transfers------
TOTALS: COMMERCIAL REVITALIZATION150,61357,426250,000250,000250,000250,000
Activity Description
The RedevelopmentProject Fund is a working capital fund designed to provide the resources necessary for the Columbia
Heights Economic Development Authority to implement approved activities for the benefit of the community. The two
approved activities covered within this fund are the Commercial Revitalization Project and the Facade Improvement Grant
Program.
Objectives
City Goal -ECONOMIC STRENTH & EXCELLENT HOUSING AND NEIGHBORHOODS
-Implement the Commercial Revitalization Project and the Facade Improvement Grant Program.
City Goal -DIVERSE, WELCOMING SMALL-TOWN FEEL
Budget Comments on Proposed Budget
The RedevelopmentProject Fund will remain unchanged for 2021 at $250,000. This fund is supported by the HRA Levy and is
recognized in Fund 408. Fund 408 will continue to support redevelopment projects and program expenditures of the
Columbia Heights Economic Development Authority, including the Facade improvement grant program, and strategic
property acquisitions.
56
20120219
FinanceFinance
DirectorDirector
Liquor Operations Liquor Operations
Assistant Finance Assistant Finance
IS DirectorIS Director
Manager Manager
DirectorDirector
Assistant Liquor Assistant Liquor
Assistant ISAssistant IS
Store Manager Store Manager
DirectorDirector
(4)(4)
Store SupervisorStore Supervisor
ISIS
(2 FT)(2 FT)
TechnicianTechnician
(4 PT)(4 PT)
FT Retail Clerk (1)FT Retail Clerk (1)
PT Retail Clerk (30)PT Retail Clerk (30)
AccountingAccounting
Accounting Receptionist/
Accounting
Payroll &Accounting
Budget
Clerk I:Clerk I:
Cashier
Clerk II:
Clerk I
Financial AnalystCoordinator Clerk II
UtilityUtility
(PT)
Utility
57
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58
FINANCE
EXPENDITURE SUMMARY
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2018201920202021
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
59
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60
City of Columbia Heights, Minnesota
BUDGET 2021
Finance
StormCap. Equip
FinanceWaterSewerSewerISIS
101601602604720437
Revenue
30999Taxes530,545-----
31999Licenses & Permits------
32999Intergovernmental20,527-----
33999Charge for Services-1,245339---
34999Fines & Forfeits------
35999Miscellaneous2,7373091023-2,000
36999Sales and Related Charges-178,397155,4291,322417,000-
39199Transfers & Non Rev Receipts425,400-----
Total Revenue979,209179,951155,8701,325417,0002,000
Expenses
0999Personal Services919,600---342,400-
1999Supplies7,0003,7003,700-8,00041,000
2999Other Services and Charges60,70045,70045,7001,20062,400-
4999Capital Outlay------
6999Contingencies & Transfers-105,600105,600-4,0005,000
Total Expenses987,300155,000155,0001,200416,80046,000
Change to Fund Balance-8,09124,951870125200-44,000
Proprietary Fund Information
Capital Asset Purchasesn/a-----
61
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62
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: FINANCE
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41510FINANCEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services808,266850,331887,200919,600919,600919,600
1999Supplies9,0968,2456,2007,0007,0007,000
2999Other Services & Charges53,75457,23060,60060,70060,70060,700
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: FINANCE871,117915,806954,000987,300987,300987,300
Activity Description
The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations.
The Finance department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing,
purchasing, liquor operations, and information systems within city operations.
Punches, calculators, organizers, etc
Objectives
The department's ongoing objective is to continually improve its work processes. In 2019-2021, particular emphasis
will be on replacement of the City's financial software system. The objective is to integrate the various processes of
the Finance department, and user departments' workflows to/from the Finance department, into one integrated system,
ultimately with substantial reductions in both paper records and redundant data entry. The strategy to achieve this includes:
Early-2019Identify qualified vendors and a third-party consultant to assist with vendor selection.
Mid-2019Prepare RFP and update related city financial policies.
Late-2019Review vendor proposals.
Mid-2020Award vendor contract
Late-2020Begin migration and implementation
Late-2021Complete implementation
This departmental objective supports the City of Columbia Heights' stated mission to provide high quality services in a fiscally-
responsible and customer-friendly manner.
Budget Comments on Proposed Budget
The proposed budget for 2021 is a net increase of $33,300 or 3.5% over the 2020 budget. This consists of a $32,400 increasein
personnel costs and a modest $900 increase in nonpersonnel costs.
The increase in personnel costs reflects cost-of-living increases to all positions and seniority step raises to one position, all
required under council-approved labor agreements. There is no change to the budgeted hours of staffing for 2021 in this
department.
The increase in nonpersonnel costs reflects technology upgrades to the City network as well as inflationary increases in vendor
software support agreements, offset by a reduction in miscellanous charges/bank fees as the department continues to
consolidate various banking processes.
63
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: WATER UTILITY
601WATER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49440ADMINISTRATION & GENERALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies1,2551,3031,2003,7003,7003,700
2999Other Services & Charges40,05642,62546,50045,70045,70045,700
4999Capital Outlay------
6999Contingencies & Transfers96,40096,500102,000105,600105,600105,600
TOTALS: WATER UTILITY137,711140,428149,700155,000155,000155,000
Activity Description
The Administration Department of the Water Utility Fund accounts for 33.3% of the costs associated with the utility billing
process costs associated with meter reading. The remaining costs for utility billing are allocated to the Sewer Utility Fund -
33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the Sewer Utility Fund.
Punches, calculators, organizers, etc
Objectives
The department's ongoing objective is to continually improve its work processes. In 2021, emphasis will be on
the following:
Managing customer accounts with meter repair issues indicated by unusual readings. Most meters in the City have
•
reached the end of their 20 year planned life cycle.
Transitioning approximately 335 radios on Neptune commercial meters to next generation Sensus radios. This is a
•
preliminary step to eventually using next generation Sensus radios on all meters, and thereby requiring only one
modern hardware and software system for reading all meters.
These objectives serve the City of Columbia Heights' stated mission to provide high quality services in a fiscally-responsible
customer-friendly manner.
Budget Comments on Proposed Budget
The proposed budget for 2021 is anincreaseof $5,300 or 3.5% from the prior year. This includes:
A $3,600 increase in the annual transfer to the General Fund for administrative labor, under cost-of-living increases in
•
existing labor agreements.
A $2,000 increase in credit card fees, reflecting the continuing trend of more customers paying their utility bill through
•
the webstore.
Approximately$2,500 thatwas budgeted in prioryears under line item 4000 for maintenance agreements for Neptune
•
meter reading hardware and software is budgeted in 2021 under line item 2011 computer equipment, for the purchase
of a current generation Sensus handheld meter reading unit.
64
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: SEWER UTILITY ADMINISTRATION & GENERAL
602SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49490ADMINISTRATION & GENERALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies1,2231,3031,2003,7003,7003,700
2999Other Services & Charges40,05042,63846,50045,70045,70045,700
4999Capital Outlay------
6999Contingencies & Transfers96,39996,500102,000105,600105,600105,600
TOTALS: SEWER UTILITY137,672140,441149,700155,000155,000155,000
Activity Description
The Administration Department of the Sewer Utility Fund accounts for 33.3% of the costs associated with the utility billing
process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the
Water Utility Fund -33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the
Punches, calculators, organizers, etc
Water Utility Fund.
Objectives
The department's ongoing objective is to continually improve its work processes. In 2021, emphasis will be on the following:
Managing customer accounts with meter repair issues indicated by unusual readings. Most meters in the City have
•
reached the end of their 20 year planned life cycle.
Transitioning approximately 335 radios on Neptune commercial meters to next generation Sensus radios. This is a
•
preliminary step to eventually using next generation Sensus radios on all meters, and thereby requiring only one modern
hardware and software system for reading all meters.
These objectives serve the City of Columbia Heights' stated mission to provide high quality services in a fiscally-responsible
customer-friendly manner.
Budget Comments on Proposed Budget
The proposed budget for 2021 is anincreaseof $5,300 or 3.5% from the prior year. This includes:
A $3,600 increase in the annual transfer to the General Fund for administrative labor, under cost-of-living increases in
•
existing labor agreements.
A $2,000 increase in credit card fees, reflecting the continuing trend of more customers paying their utility bill through the
•
webstore.
Approximately$2,500 thatwas budgeted in prioryears under line item 4000 for maintenance agreements for Neptune
•
meter reading hardware and software is budgeted in 2021 under line item 2011 computer equipment , for the purchase of
a current generation Sensus handheld meter reading unit.
65
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STORM SEWER ADMINISTRATION & GENERAL
604STORM SEWERActualActualAdoptedDepartmentCity ManagerCouncil
49690ADMINISTRATION & GENERALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges1,1281,1281,2001,2001,2001,200
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: STORM SEWER1,1281,1281,2001,2001,2001,200
Activity Description
The Administration Department of the Storm Sewer Utility Fund accounts for costs directly associated with this fund. At this
time, there are no allocated costs for the utility billing process or meter reading in this fund.
Punches, calculators, organizers, etc
Objectives
Establish an internal audit program to periodically verify that the storm sewer rate applied to given property matches that
property's current use. After the program has been established, the ongoing staffing required to maintain the program will
be allocated to this budget from the utility billing budgets for water and sewer.
This objective serves the City of Columbia Heights' stated mission to provide high quality services in a fiscally-responsible
customer-friendly manner.
Budget Comments on Proposed Budget
The proposed budget for 2021 is the same as the 2020 budget. The only item in this budget is a small share of the City's
annual audit costs.
66
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: INFORMATION SYSTEMS
720INFORMATION SYSTEMSActualActualAdoptedDepartmentCity ManagerCouncil
49980INFORMATION SYSTEMSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services312,293314,416330,500342,400342,400342,400
1999Supplies8,56915,6386,0008,0008,0008,000
2999Other Services & Charges52,59444,47264,10062,40062,40062,400
4999Capital Outlay------
6999Contingencies & Transfers--4,0004,0004,0004,000
TOTALS: INFORMATION SYSTEMS373,457374,526404,600416,800416,800416,800
Activity Description
The IS department provides information system implementation, management, support, and training to the City employees at 10
locations. With the City's dependence on IS, it is imperative to have staff on hand to support and develop the system. Modern
information technologies and training increase city employees' productivity and reduce overall cost of information system
Punches, calculators, organizers, etc
ownership.
Major IS components:
-Almost 200desktop PCs, virtual PCs, and portable computers.
-More than 270 phones with 570 phone numbers and voicemail boxes.
-Almost 60 physical and virtual servers and data storage systems.
-More than 40 printers, copiers, scanners.
-Almost 250 network devices and components of videosecurity, physical access control systems, and building automation
systems.
-20 databases.
-Laserfiche document imaging system (about 470,000 documents with 3.8 million pages).
-Office applications (word processing, spreadsheets, presentations, e-mail and scheduling).
-Special departmental applications.
-Intranet websites.
Objectives
1. Ensure efficient, secure, and reliable operation of the City information system.
2. Support city Library staff and patrons.
3. Work with architects, consultants and other city departments on the new City Hall project.
4. Assist other city departments in upgrading department-specific systems.
5. Provide reliable and secure Internet access for city employees, as well as remote access to the information system.
6. Train users and IS staff to better use city information system.
These internal service objectives provide critical support for all city departments to achieve the Columbia Heights mission, vision,
and goals stated within the City Council's 2020 goal-setting report.
Budget Comments on Proposed Budget
The proposed 2021 budget for this department is 3% more than 2020 budget. Majorchanges:
-"Personal Services" are $11,900 more due to COLA and increase in health insurance costs;
-"Supplies" are $2,000 more to be closer to actual expenses;
-"Repair and Maintenance Services" are $1,600 more to accommodate possible increases in support costs by vendors and
additional expenses on cybersecurity;
-"Equipment Depreciation" is $3,000 less.
67
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: IS CAPITAL EQUIPMENT REPLACEMENT
437I.S. CAPITAL EQUIPMENTActualActualAdoptedDepartmentCity ManagerCouncil
49980INFORMATION SYSTEMSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies13,64319,328-41,00041,00041,000
2999Other Services & Charges4,1623,44035,000---
4999Capital Outlay--36,000---
6999Contingencies & Transfers50,42324,3885,0005,0005,0005,000
TOTALS: IS CAP EQUIP REPLACEMENT68,22747,15676,00046,00046,00046,000
Activity Description
Capital Equipment Replacement fund is used for IS hardware and software purchases with a cost of a unit in the amount
set by city procedures for fixed assets or more and a life expectancy of one year or longer.
Punches, calculators, organizers, etc
Objectives
1. Replace MicrosoftOffice 2010 (support will end on 10/13/20) with Microsoft Office 2019.
2. Replace other IS components that are no longer supported by vendors and are not compatible with newer components.
3. Keep using existing IS components as long as they can be efficiently supported.
Budget Comments on Proposed Budget
Total cost of Microsoft Office 2010 replacement with Microsoft Office 2019 is $50,000 based on the projected number of
licenses. Budgeted amount is $41,000 because $9,000 will be paid from the departmental budgets.
One-time cost of Microsoft Office 2019 "perpetual" licenses is almost the same asannualcost of Office 365 G3
subscription ($46,000/year). Even after taking into account additional $10,000 budgeted for Microsoft Exchange licenses
in 2020 -which won't be necessary with Office 365 -the City saves about $170,000 over five years (Office 2019 will be
supported by Microsoft until 10/14/2025).
68
20120219
Fire ChiefFire Chief
Administrative
Specialist(s)
Assistant Fire ChiefAssistant Fire Chief
Clerk Typist II (PT)PT Clerk Typist II
VolunteerVolunteer
Code Enforcement
Journeymen (3)
Captains (3)
DivisionDivision
(2 FT) (1 PT)
Firefighters (20)Firefighters (22)
69
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70
FIRE
EXPENDITURE SUMMARY
2,800,000
2,600,000
2,400,000
2,200,000
2,000,000
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2018201920202021
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
71
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72
City of Columbia Heights, Minnesota
BUDGET 2021
Fire
PropertyCap Equip
FireInspectionsReplacement Fire
101101431
Revenue
30999Taxes1,474,03523,274-
31999Licenses & Permits200320,000-
32999Intergovernmental160,030900291,413
33999Charge for Services84,00015,000-
34999Fines & Forfeits---
35999Miscellaneous7,60412026,077
36999Sales and Related Charges---
39199Transfers & Non Rev Receipts--13,038
Total Revenue1,725,869359,294330,528
Expenses
0999Personal Services1,396,100345,200-
1999Supplies82,8005,850-
2999Other Services & Charges269,4508,600-
4999Capital Outlay--640,000
6999Contingencies & Transfers---
Total Expenses1,748,350359,650640,000
Change to Fund Balance-22,481-356-309,472
73
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74
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: FIRE
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
42200FIREExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services1,185,001975,7051,319,3911,396,1001,396,1001,396,100
1999Supplies59,70557,13077,00082,80082,80082,800
2999Other Services & Charges262,316291,704260,750269,450269,450269,450
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: FIRE1,507,0221,324,5401,657,1411,748,3501,748,3501,748,350
Activity Description
The Fire Department provides essential all-hazards prevention and response services for the citizens of Columbia Heights
and Hilltop. These vital services include:
-Emergency medical care
-Fire suppression and investigation
-Public education
-Fire code enforcement
In addition, the fire department partners with local, state, and federal agencies to design and implement emergency
management services for the City of Columbia Heights. Through these efforts, the fire department ensures our citizens
have continued protection of public safety, health, and welfare during emergencies and natural disasters. The 2018
staffing study was instrumental in influencing the future mission, direction, and structure of the department. In 2020, the
budget restructure took place and is now in full force. The 2021 budget will also include support mechanisms that will be
proposed to ensure the fire departments operational status remains strong and the emergency management division of
the City is functional and highly trained.
Objectives
The Fire Department has over 115 years of pro-active, modern approaches to the provision of essential services to the public.
Two daytime staff members were added in 2020withthe primarydutyof property inspections and enforcementof rental
codes and city ordinances.This additionallowed other firefighting staff to assess, evaluate, develop, and implement changes
to modernize the department's provision of services, training, equipment, as well as explore ways to expand or provide more
efficient services to our community at large. In 2020, the fire department restructured all facets of its previous model inorder
to address several internal needs that had been previously ignored or neglected. The following division was created to instill
continuitywithin the fire department as well as other city departments.
-Logistics, supply and support.
-Training, Public Education and Emergency Management.
-Code enforcement/Fire inspections and investigations.
These major modifications have shaped how the fire department currently conducts it's internal and external customer
service model.
Fire Budget Comments Continued on Next Page
75
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
Fire Budget Comments Continued
Budget Comments on Proposed Budget
The 2021 Fire budget shows amodest increase in personnel costs reflecting the wage increases the City has set and
negotiated with various bargaining units as well as other increases associated with health care insurance for new hires in
2020.
PERSONNEL SERVICES:Regular employees, part-time other and overtime regular all reflect a 3% increase. Fire pay and
Training pay reflect a slightly higher that 3% increase due to the hiring of paid-on-call fire fighters in 2020, filling theopen
paid-on-call slots currently on the roster.
SUPPLIES:Computer supplies increased by $300 to reflect the increase in use. Uniforms have increased from $6,000 to
$9,000 to accommodate the new paid-on-call staff. Protective clothing expenses has also increased from $10,000 to
$12,000 to accommodate the new paid-on-call staff.
OTHER SERVICE CHARGES:Out of town travel has increased from $3,300 to $5,000. This increase is due to the conferences
and emergency management training sessions that will be conducted and attended by staff at various locations throughout
the state.
CAPITAL EQUIPMENT:The proposed capital equipment for 2021 will be for the option of purchasing or leasing a new first
out engine to replace old engine #2.
76
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: PROPERTY INSPECTIONS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
42300PROPERTY INSPECTIONSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services194,683341,590364,400345,200345,200345,200
1999Supplies6711,4655,8505,8505,8505,850
2999Other Services & Charges8,8627,4608,6008,6008,6008,600
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: PROPERTY INSPECTIONS204,216350,516378,850359,650359,650359,650
Activity Description
The Property Inspections budget is comprised of expenses related to rental property licensing and inspections, long
grass/weed inspections, nuisance inspections, and property maintenance inspections. The program sets the City's minimum
requirements and standards for premises, structures and equipment guaranteeing the following:
-Rental units have proper light, ventilation, space, heating, sanitation, and protection from the elements.
-Residents have life safety measures in case of fires and other hazards.
-Determine and enforce safe and sanitary property maintenance duties.
-Hold owners, operators and occupants accountable for clear violations of city codes and ordinances.
-Verify the occupancy of existing structures and premises and determine code compliance.
-Administration, enforcement and penalties.
Objectives
The addition of two daytime staff focused primarily on inspections supports the City’s mission to build and maintain excellent
housing and neighborhoods by increasing the timeliness, efficiency, and consistency of the Property Inspection Program.
Train and certify new staff members to facilitate their deployment in the field.
Evaluate and modify policies and procedures related to inspection activities infurtherance ofthe program's primarygoals
which include the following:
-Provide clarity,consistency, and interdepartmental cooperation of code enforcement.
-Developa comprehensive process for license renewals and applications that also ensures compliance with state laws.
-Provide organized and expert inspection servicesto safeguard efficient use of staff time.
Budget Comments on Proposed Budget
The 2021 Property Maintenancebudget shows a 6% decrease from the adopted budget in 2020. The reduction is a reflection
of the percentages allocated to the program from each Fire Department position. The allocation accounts for the largest
decrease in the Property Inspection Personal Services.
Supplies and other services line items remained the same for 2021.
77
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT GENERAL
431CAP EQUIP REPLACEMENT GENERALActualActualAdoptedDepartmentCity ManagerCouncil
42200FIREExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges-750----
4999Capital Outlay127,657507,12835,000640,000640,000640,000
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT GENERAL127,657507,87835,000640,000640,000640,000
Activity Description
The Fire Capital Equipment Replacement -General Fund exists to end the long term ongoing capital equipment needs in
the general fund. The department's detailed 20-year projection schedule of equipment needs and long term replacement
shall be updated to reflectcurrent department priorities and an all-hazards approach to response and provisions of
service.
Objectives
Review, replaceor purchase equipment in accordance with the firedepartment's replacement schedule and needs.
Inventory and assess all department equipment.Develop or revisemaintenance and replacement plans to strengthen
infrastructure and enhance all-hazards responsecapabilities.
Evaluate opportunities for shared service and equipmentexpenditures.
Budget Comments on Proposed Budget
In 2021 the Fire Department isproposing the purchase of a new Pumper. The cost with loose equipment will be right at
$640,000. The Fire Chief will be proposing options to purchase this truck to include a lease purchase option or a lease turn
in option.
78
79
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80
GENERAL GOVERNMENT
EXPENDITURE SUMMARY
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2018201920202021
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
81
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82
City of Columbia Heights, Minnesota
BUDGET 2021
General Government
CityRecognition/
HallSpec EventsContingenciesTransfers
101101101101
Revenue
30999Taxes136,909-33,047250,213
31999Licenses & Permits----
32999Intergovernmental5,297-1,2799,681
33999Charge for Services----
34999Fines & Forfeits----
35999Miscellaneous19,706-1701,291
36999Sales and Related Charges----
39199Transfers & Non Rev Receipts----
Total Revenue161,912-34,496261,185
Expenses
0999Personal Services----
1999Supplies16,800---
2999Other Services & Charges147,200---
4999Capital Outlay----
6999Contingencies & Transfers--35,000265,000
Total Expenses164,000-35,000265,000
Change to Fund Balance-2,088--504-3,815
83
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84
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CITY HALL
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
41940CITY HALLExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services262666----
1999Supplies25,2667,98017,30016,80016,80016,800
2999Other Services & Charges115,661142,117143,400147,200147,200147,200
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: CITY HALL141,188150,762160,700164,000164,000164,000
Activity Description
This department accounts for the general maintenance of City Hall. The major expenses in this budget are utilities,
janitorial expenses, building maintenance, and HVAC.
Due to the age of the building, it is susceptible to significant unplanned emergency maintenance over time. Additionally, a
significant portion of the department's budget is for weather-dependent utility costs. These greater risk factors, relative to
many other departments, are considered when estimating the next year's budget.
Objectives
This department's objective is to maintain the existing City Hall in a condition that is safe and respectable until it is replaced
under the approved City Hall master plan.
Budget Comments on Proposed Budget
The proposed 2021 budget for this department is an increase of $3,300 or 2% over 2020. This increase is substantially all to
the allowance for potential major maintenance to the City Hall building. Maintenance costs for City Hall are routinely
budgeted at a high level in this department, in order to address the unpredictable timing and significance of repairs
intermittently required to an obsolete older building in poor condition.
Despite the general goal of not investing any additional amounts in the existing building before it is abandoned, major
repairs can still be unavoidable. A recent example is the elevator repair required in 2019 to keep the building operational.
That repair increased actual 2019 building maintenance expenses in line item 4020 by $20,000 over 2018 actual expenses.
Approximately $20,000 of the amount budgeted in line item 4020 for 2021 is a contingency to allow for an equivalent
unplanned repair in 2021 .
85
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: RECOGNITION/SPECIAL EVENTS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45050RECOGNITION/SPECIAL EVENTSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies9092,373----
2999Other Services & Charges41,17842,916----
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: RECOGNITION/SPECIAL EVENTS42,08745,289----
Activity Description
This departmentwas originally established to budget and account for various activities that did not specifically fall under
other departments. Examples of these activities are employee and volunteer recognition events, fireworks at the
Jamboree, the City Beautification Program, and the City newsletter.
Objectives
See below.
Budget Comments on Proposed Budget
This department was discontinued after 2019, with its functions redistributed to other city departments.
86
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CONTINGENCIES
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
49200CONTINGENCIESExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies-3,350----
2999Other Services & Charges4,053-----
4999Capital Outlay------
6999Contingencies & Transfers--35,00035,00035,00035,000
TOTALS: CONTINGENCIES4,0533,35035,00035,00035,00035,000
Activity Description
This departmentwas established to budget and account for activities not budgeted under other departments.
Objectives
The objectiveof the Contingency departmentis to provide enough flexibility in the overall budget to adapt to items
which cannot be projected/forecasted.
Budget Comments on Proposed Budget
The proposed contingency budgeted for 2021 of $35,000 is the same as for the 2017 -2020 budget years.
87
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: TRANSFERS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
49300TRANSFERSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers1,400,000135,000135,000165,000165,000265,000
TOTALS: TRANSFERS1,400,000135,000135,000165,000165,000265,000
Activity Description
This departmentwas established to account for transfers-out from the General Fund to other city funds.
Objectives
This department's only objective is to be a pass-through point between the general fund and other funds, separate
fromthe operating departments within the general fund.
Budget Comments on Proposed Budget
There are two annual recurring items in this budget for 2021:
A transfer of $135,000 of general fund propertytax levy to Planning and Inspections Fund 201, in order to fund the
•
portion of the planning function not provided by planning fees. Prior to 2019, this portion of the planning function
was funded by the property taxes collected from the HRA levy and/or the EDA levy.
Beginning in 2021, a transfer of $100,000 of general fund property tax levy to Parks Capital Fund 412 for park
•
improvements.
There is also a one-time item in this budget for 2021; a transfer of $30,000 to Special Projects Fund 226 to fund a City-
wide compensation study. This study is described in the comments to the City Manager department budget
(101.41320), as it pertains to human resources functions.
88
314,000314,00057,90057,900256,100
260,000
Service
Liquor
------------
Debt
639
Storm SewerDebt Service
59,00059,0005,7005,70053,300
56,600
------------
634
Debt Service
62,00062,0004,9004,90057,100
Sewer Fund
53,400
------------
632
85,00085,0007,2007,20077,800
Fund Debt
80,000
Service
Water
631------------
192,3001,000193,300191,000191,0002,300
Park Area
n/an/a
TIF (T6)
Huset
----------
372
TIF T4 Kmart/
Central Ave
n/an/a
-------------
---
371
Pubfacilities Refnd
185,415185,415208,600208,600-23,185
2018A GO
n/an/a
-----------
348
City of Columbia Heights, Minnesota
319,286225,000533,500
544,286533,50010,786
2017B Public
n/an/a
----------
Safety
BUDGET 2021
347
Bonds
239,299225,000464,299456,800456,8007,499
2015 GO
n/an/a
Library
346
----------
10033,00033,10027,10027,1006,000
2013 GO
Improve
n/an/a
345
----------
2009A Public
n/an/a
Facility
-------------
---
344
2008B Public
n/an/a
----------------
Safety
343
2008A G.O.
105,800105,80099,70099,7006,100
n/an/a
Sullivan
Shores
-------
----
315
Proprietary Fund Information
Transfers & Non Rev ReceiptsOther Services and ChargesCapital Outlay/Debt Service
Contingencies & Transfers
Sales and Related Charges
Debt Principal Paid (Adv.)
Charge for Services
Intergovernmental
Licenses & Permits
Personal Services
Capital Additions
Fines & Forfeits
Change to Fund Balance
Miscellaneous
Expenses
Revenue
Supplies
Total Expenses
Taxes
Total Revenue
Summary
309993199932999339993499935999369993919909991999299949996999
89
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90
20120219
Library DirectorLibrary Director
YYouth outh
Adult Adult LibraryLibraryLibrary
Clerk-Typist IIClerk-Typist II
Pages
Library
ServicesServicesServicesServicesSupervisorSupervisorAide
(2)(2)
(10 PT)
Clerk
Librarian Librarian LibrarianLibrarian(3 PT)(3 PT)(PT)
91
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92
LIBRARY
EXPENDITURE SUMMARY
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2018201920202021
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
93
- This page intentionally left blank -
94
City of Columbia Heights, Minnesota
2021
Library
Revenue
30999Taxes1,032,936
31999Licenses & Permits-
32999Intergovernmental-
33999Charge for Services17,300
34999Fines & Forfeits11,000
35999Miscellaneous9,514
36999Sales and Related Charges-
39199Transfers & Non Rev Receipts11,000
Total Revenue1,081,750
Expenses
0999Personal Services730,900
1999Supplies98,500
2999Other Services and Charges237,200
4999Capital Outlay-
6999Contingencies & Transfers15,150
Total Expenses1,081,750
Change to Fund Balance-
95
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96
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: LIBRARY
240LIBRARYActualActualAdoptedDepartmentCity ManagerCouncil
45500LIBRARYExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services604,497637,244706,700730,900730,900730,900
1999Supplies93,41988,17998,50098,50098,50098,500
2999Other Services & Charges203,752232,165232,950237,200237,200237,200
4999Capital Outlay------
6999Contingencies & Transfers14,71114,70014,50015,15015,15015,150
TOTALS: LIBRARY916,379972,2881,052,6501,081,7501,081,7501,081,750
Activity Description
The Columbia Heights PublicLibrary serves the individual and the community with responsive collections, innovative
programming, professional staff, and access to resources in order to nurture community, creativity, opportunity, and
knowledge.
The Library collects and lends materials in multiple formats including books, magazines, newspapers, recorded music,
videos, and energy meters. It provides educational classes and programs including literacy-based storytimes, adult
language learning and literacy programs, reading programs, arts and cultural events, and services such as a volunteer
program and home delivery of materials. The Library provides free access to computer software, the internet, and
online research and instructional databases. It provides space for individual work, study and public meetings. Library
staff provide one-on-one and class-based computer instruction as well as research and reference assistance during 54
operational hours each week. The Library contracts with Anoka County Library for inclusion in an integrated library
system to manage patron information and collection inventory, delivery of materials, and access to electronic resources
such as databases, e-books, e-magazines, and downloadable audiobooks. It participates in the Metropolitan Library
Service Agency (as an Associate Library), the Minitex multi-state interlibrary loan program, the Statewide Borrowers'
Compact, and METRONET. These cooperative agreements enable Columbia Heights residents to gain access to library
materials, special services, and electronic resources available throughout the state of Minnesota. They also provide staff
with professional development and training opportunities.
Objectives
In 2021,Library staff will focus on the following key objectives:
1. Sustaining a state-of-the art facility constructed in 2016 and beginning to show its age.
2. Building collections, staff and programming that reflect the diversity of the community.
3. Providing life-long learning opportunities for patrons and ensure that library staff are adequately trained to meet the
needs of customers.
4. Marketing the library's collections, services and programming in order to provide greater access to and use of an
essential community resource.
5. Forging new partnerships in order to reach out to those citizens who have not been served in the past.
6. Reviewing outdated policies and procedures.
7. Seeking public art for the building and grounds.
Library Budget Comments Continued on Next Page
97
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
Library Budget Comments Continued
Budget Comments on Proposed Budget
The proposed budget for 2021 includes a 2.76%increase over the adopted 2020 budget.
Personnel Services
Personnel expenses account for two-thirds of the library budget. A 3% wage increase, with commensurate increases in
the cost of fringe benefits, has been extended to full-time personnel. No increases in compensation were included for
part-time staff; they last received a wage increase in 2020. All full-time staff have reached the top of approved pay
ranges. Limited numbers of part-time staff are still progressing through the wage steps. Staffing levels are sufficient to
allow 54 hours of public service each week.
Supplies
The supplies section is essentially unchanged from the 2020 adopted budget.
Other Services and Charges:
Changes were made to this section to incorporate fee increases from Anoka County Library for sharing in integrated
library system software (line 3050); additional costs for local and long distance telephone (3210); increases to the
library's share of the City property and liability insurance (3600); an anticipated annual maintenance cost for a newly
acquired software to manage patron computer use and capture printing revenue (4000); and additional charges for city
information technology. Electricity, gas, water, and sewer were estimated at 6% over 2019 actual costs.
Capital Outlay:
No capital outlay is anticipated for 2021.
Other Financing Uses
Charges for the library share of city administrative staff increased 4.5%.
98
20120219
FinanceFinance
DirectorDirector
Assistant Finance Assistant Finance
Liquor Operations Liquor Operations
IS DirectorIS Director
Liquor Operations Liquor Operations
DirectorDirector
Manager Manager
Manager Manager
Assistant Liquor Assistant Liquor
Assistant IS Assistant IS
Store Manager Store Manager
DirectorDirector
(4)(4)
Store Supervisor Store Supervisor
ISIS
(2 FT)(2 FT)
TechnicianTechnician
(4 PT)(4 PT)
FT Retail Clerk (1)FT Retail Clerk (1)
PT Retail Clerk (30)PT Retail Clerk (30)
Receptionist/Receptionist/
Accounting
Accounting
Payroll &
Budget
AccountingAccounting
AccountingAccounting
CashierCashier
Clerk I:
Clerk II:
Financial Analyst
Coordinator Clerk IClerk I
Clerk IIClerk II
(PT)(PT)
Utility
Utility
99
- This page intentionally left blank -
100
LIQUOR
EXPENDITURE SUMMARY
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
2018201920202021
Personal ServicesSupplies, including Cost of Goods
Other Services & ChargesCapital Outlay
Contingencies & Transfers
101
- This page intentionally left blank -
102
314,000314,00057,90057,900256,100260,000
Debt Service
------------
Liquor
639
210526736479,300479,300-478,564
Non-Operating
------------
609
5953,4881,480,8001,484,883173,2001,114,30068,0001,355,500129,383
---------
Store #3
609
1,4057,2133,294,0003,302,618494,8002,467,000238,4003,200,200102,418
---------
Store #2
City of Columbia Heights, Minnesota
609
BUDGET 2021
1,7899,1734,245,0004,255,962607,2003,164,800302,1004,074,100181,862
Liquor
---------
Store #1
609
Supplies, including cost of goods
Proprietary Fund Information
Transfers & Non Rev Receipts
Other Services and Charges
Sales and Related Charges
Contingencies & Transfers
Debt Principal Paid (Adv.)
Capital Asset Purchases
Charge for Services
Intergovernmental
Licenses & Permits
Personal Services
Fines & Forfeits
Miscellaneous
Capital Outlay
Expenses
Revenue
Change to Fund Balance
Taxes
309993199932999339993499935999369993919909991999299949996999Total Expenses
Total Revenue
103
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104
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: LIQUOR STORE #1
609LIQUORActualActualAdoptedDepartmentCity ManagerCouncil
49791LIQUOR STORE #1ExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services540,513549,097576,500607,200607,200607,200
1999Supplies3,040,7523,210,0393,071,3003,164,8003,164,8003,164,800
2999Other Services & Charges272,764269,476295,700302,100302,100302,100
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: LIQUOR STORE #13,854,0294,028,6123,943,5004,074,1004,074,1004,074,100
Activity Description
Under MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol. Municipal liquor
stores can also generate income for the community, reducing the amount of property taxes otherwise required for city op-
erations. The income opportunities are limited however, by significant market competition within the metro area.
Additionally, when the current Top Valu I facility was constructed in 2007-2008 at 4950 Central Avenue NE, the City Council
chose to construct the building to very strict design guidelines, so that this store will be a leading example for other businesses
in the community for many years.
Our city's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds for city
infrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such as
D.A.R.E.
Objectives
Coming out of an uncertain 2020, the liquor operation will continue to be agile and adjust to the ever changing Twin Cities
metro market. Product offerings and sale strategies will be consistent with market trends to help capture the consumers who
are constantly looking for the selection and quality of products to fit their needs. In 2021, advertising will see little changewith
a focus still on increasing the online presence of the brand, serving our core customers through local papers and reaching new
ones through industry specific publications and apps and zip code focused mailings.
Unity of the brand will continue with all 3 stores doing business under the Top Valu Liquor name and employees with branded
uniforms will make for a cohesive customer experience. Customer service will be more focused and employees will be easier
to identify by customers.
In 2021, the operation will continue to learn how best to use the new point-of-sale system for inventory management,
.
promotions, purchasing and sales data, which will allow the operation to continue to be financially sound
Budget Comments on Proposed Budget
Within the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the most recent
sales projections available. Apart from the cost of goods sold, the proposed increase in 2021 operating expenses for all three
stores combined is $75,700 or 4.1% over the 2020 budget.
$63,000 or 3.4% of this increase for all three stores combined is in personnel, reflecting cost-of-living increases, seniority step
increases for satisfactory performance evaluations, and changes in participation rates in the health insurance plan, all of which
are provided for under existing labor agreements.
The proposed changes to 2021 non-personnel costs make up 0.7% of the increase over 2020. These changes include:
$9,000 more in credit card fees, to reflect increased use by customers of this payment method. Factors driving the
•
increased use of credit cards include the COVID-19 pandemic, and in 2020 the stores also permanently stopped accepting
checks as a result of a long decline in the use of checks.
A $7,500 increase in Comcast charges for internet and network services. This increase reflects both a price increase and a
•
large increase in the amount of bandwidth purchased.
A $5,000 decrease in property and liability insurance premiums, primarily due to good claims experience.
•
105
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: LIQUOR STORE #2
609LIQUORActualActualAdoptedDepartmentCity ManagerCouncil
49792LIQUOR STORE #2ExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services445,311447,795475,400494,800494,800494,800
1999Supplies2,417,5992,386,7632,479,2002,467,0002,467,0002,467,000
2999Other Services & Charges212,314210,631237,200238,400238,400238,400
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: LIQUOR STORE #23,075,2243,045,1903,191,8003,200,2003,200,2003,200,200
Activity Description
Under MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol. Municipal liquor
stores can also generate income for the community, reducing the amount of property taxes otherwise required for city op-
erations. The income opportunities are limited however, by significant market competition within the metro area.
Additionally, when the current Top Valu I facility was constructed in 2007-2008 at 4950 Central Avenue NE, the City Council
chose to construct the building to very strict design guidelines, so that this store will be a leading example for other businesses
in the community for many years.
Our city's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds for city
infrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such as
D.A.R.E.
Objectives
Coming out of an uncertain 2020, the liquor operation will continue to be agile and adjust to the ever changing Twin Cities
metro market. Product offerings and sale strategies will be consistent with market trends to help capture the consumers who
are constantly looking for the selection and quality of products to fit their needs. In 2021, advertising will see little changewith
a focus still on increasing the online presence of the brand, serving our core customers through local papers and reaching new
ones through industry specific publications and apps and zip code focused mailings.
Unity of the brand will continue with all 3 stores doing business under the Top Valu Liquor name and employees with branded
uniforms will make for a cohesive customer experience. Customer service will be more focused and employees will be easier to
identify by customers.
In 2021, the operation will continue to learn how best to use the new point-of-sale system for inventory management,
promotions, purchasing and sales data, which will allow the operation to continue to be financially sound.
Budget Comments on Proposed Budget
Within the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the most recent
sales projections available. Apart from the cost of goods sold, the proposed increase in 2021 operating expenses for all three
stores combined is $75,700 or 4.1% over the 2020 budget.
$63,000 or 3.4% of this increase for all three stores combined is in personnel, reflecting cost-of-living increases, seniority step
increases for satisfactory performance evaluations, and changes in participation rates in the health insurance plan, all of which
are provided for under existing labor agreements.
The proposed changes to 2021 non-personnel costs make up 0.7% of the increase over 2020. These changes include:
$9,000 more in credit card fees, to reflect increased use by customers of this payment method. Factors driving the
•
increased use of credit cards include the COVID-19 pandemic, and in 2020 the stores also permanently stopped accepting
checks as a result of a long decline in the use of checks.
A $7,500 increase in Comcast charges for internet and network services. This increase reflects both a price increase and a
•
large increase in the amount of bandwidth purchased.
A $5,000 decrease in property and liability insurance premiums, primarily due to good claims experience.
•
106
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: LIQUOR STORE #3
609LIQUORActualActualAdoptedDepartmentCity ManagerCouncil
49793LIQUOR STORE #3ExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services150,279150,740160,000173,200173,200173,200
1999Supplies1,021,7991,128,2191,018,7001,114,3001,114,3001,114,300
2999Other Services & Charges55,28858,31564,20068,00068,00068,000
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: LIQUOR STORE #31,227,3651,337,2751,242,9001,355,5001,355,5001,355,500
Activity Description
Under MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol. Municipal liquor
stores can also generate income for the community, reducing the amount of property taxes otherwise required for city op-
erations. The income opportunities are limited however, by significant market competition within the metro area.
Additionally, when the current Top Valu I facility was constructed in 2007-2008 at 4950 Central Avenue NE, the City Council
chose to construct the building to very strict design guidelines, so that this store will be a leading example for other
businesses in the community for many years.
Our city's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds for city
infrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such as
D.A.R.E.
Objectives
Coming out of an uncertain 2020, the liquor operation will continue to be agile and adjust to the ever changing Twin Cities
metro market. Product offerings and sale strategies will be consistent with market trends to help capture the consumers
who are constantly looking for the selection and quality of products to fit their needs. In 2021, advertising will see little
change with a focus still on increasing the online presence of the brand, serving our core customers through local papers
and reaching new ones through industry specific publications and apps and zip code focused mailings.
Unity of the brand will continue with all 3 stores doing business under the Top Valu Liquor name and employees with
branded uniforms will make for a cohesive customer experience. Customer service will be more focused and employees will
be easier to identify by customers.
In 2021, the operation will continue to learn how best to use the new point-of-sale system for inventory management,
promotions, purchasing and sales data, which will allow the operation to continue to be financially sound.
Budget Comments on Proposed Budget
Within the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the most
recent sales projections available. Apart from the cost of goods sold, the proposed increase in 2021 operating expenses for
all three stores combined is $75,700 or 4.1% over the 2020 budget.
$63,000 or 3.4% of this increase for all three stores combined is in personnel, reflecting cost-of-living increases, seniority
step increases for satisfactory performance evaluations, and changes in participation rates in the health insurance plan, all
of which are provided for under existing labor agreements.
The proposed changes to 2021 non-personnel costs make up 0.7% of the increase over 2020. These changes include:
$9,000 more in credit card fees, to reflect increased use by customers of this payment method. Factors driving the
•
increased use of credit cards include the COVID-19 pandemic, and in 2020 the stores also permanently stopped
accepting checks as a result of a long decline in the use of checks.
A $7,500 increase in Comcast charges for internet and network services. This increase reflects both a price increase and
•
a large increase in the amount of bandwidth purchased.
A $5,000 decrease in property and liability insurance premiums, primarily due to good claims experience.
•
107
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: LIQUOR NON-OPERATING
609LIQUORActualActualAdoptedDepartmentCity ManagerCouncil
49794LIQUOR NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay--23,000---
6999Contingencies & Transfers414,944449,400469,900479,300479,300479,300
TOTALS: LIQUOR NON-OPERATING414,944449,400492,900479,300479,300479,300
Activity Description
To improve the analysis of results at each of the three stores, activity that is not a function of store operations is
accounted for separately in the non-operating department 49794. These nonoperating activities routinely include
acquisition of equipment over $5,000; construction of building or parking lot improvements; debt service; and
transfers to other city funds.
Objectives
Continue funding the Infrastructure Fund 430 at $50,000 per year, as in prior years. This supports the core strategy of
of strong infrastructure/puiblic services stated in the City Council's 2020 goal-setting report.
Continue funding D.A.R.E. and other police community programs within the General Fund at $10,000 per year. This
supports a primary goal in the City Council's 2020 goal-setting report to enhance and strengthen community/police
relations.
Replace the very used van for store operations with a much-less-used van from the Public Works fleet.
Budget Comments on Proposed Budget
The budget for this department is $23,600 or 5% lower for 2021 than for 2020. This primarily reflects the one-time
outlay in 2020 to replace the stores' point of sale software and terminals. The on-going annual subscription cost of
the new software is budgeted in the store operating budgets in 2021.
108
POLICE
City of Columbia Heights
2021
Police Chief
Police CaptainPolice Captain
Office Supervisor
AdministrationOperations
I.S. Specialist
Lead Records Tech
Record Techs (3)
`
SergeantSergeant
Sergeant
Sergeant
Night Shift
Night shift
Day Shift
Day shift
1 DTF
4 officers
4 officers
1 COP Officer
3 officers
3 officers
2 Invest
2 SRO
2 SCU
CSO (5 PT)
CSO (2 FT)
Reserves
109
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110
POLICE
EXPENDITURE SUMMARY
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
2018201920202021
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
111
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112
City of Columbia Heights, Minnesota
BUDGET 2021
Police
Police
Capital
PoliceEquipment
101431
Revenue
30999Taxes4,675,575-
31999Licenses & Permits37,000-
32999Intergovernmental526,89769,074
33999Charge for Services293,900-
34999Fines & Forfeits65,500-
35999Miscellaneous24,1206,181
36999Sales and Related Charges--
39199Transfers & Non Rev Receipts10,0003,090
Total Revenue5,632,99278,345
Expenses
0999Personal Services5,019,400-
1999Supplies169,8009,000
2999Other Services & Charges515,100-
4999Capital Outlay-142,700
6999Contingencies & Transfers--
Total Expenses5,704,300151,700
Change to Fund Balance-71,308-73,355
113
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114
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: POLICE
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
42100POLICEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services3,761,5264,023,1044,583,0005,019,4005,019,4005,019,400
1999Supplies185,923183,625180,900169,800169,800169,800
2999Other Services & Charges440,391487,023481,270515,100515,100515,100
4999Capital Outlay-11,582----
6999Contingencies & Transfers------
TOTALS: POLICE4,387,8404,705,3345,245,1705,704,3005,704,3005,704,300
Activity Description
This is the general budget for day-to-day operations in the Police Department, including personnel costs, general supply costs,
and other services and charges.
The Police Department provides public safety and crime prevention services to the citizens of Columbia Heights and Hilltop.
This includes police patrol, investigations, community policing activities, the Street Crimes unit, a Drug Task Force officer,
School Liaison Officers (Dist. #13), traffic enforcement, code enforcement, and administration.
Objectives
The Police Department's Mission Statement is:
The Columbia Heights Police Department is committed to active partnerships with the community in order to protect life and
property, innovatively solve problems, and enhance the safety and qualify of life in the communities we serve.
Each year, the Police Department participates in planning to develop a Strategic Plan for the coming year. The strategies,
objectives and action plan outlined in that plan form the framework for the department's activities in the areas of Problem
Oriented Policing, Community Oriented Policing/Partnerships and Communication, Accountability, and Training. Further,
budgetary planning and spending decisions are based on this plan, particularly in terms of resource allocations, spending for
community-related programs, and training.
Police Budget Comments Continued on Next Page
115
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
Police Budget Comments Continued
Budget Comments on Proposed Budget
Personnel:Personnel costs for all employees were calculated based on 2021 contract amounts, plus expected movement
through salary and longevity steps. Line item 1020 Overtime was increased in an attempt to bring it more in line with actual
costs. The 29th Officer position as recommended by the staffing study was added as was the second full time Community
Service Officer position.
Supplies:Themajority of line items in this section are budgeted at or below the 2020 amounts. The exception is 2020
Computer Supplies, which is increased by $1,000 to $2,000. Line item 2282 Gas, Oil and Lubricants is budgeted at $9,000 less
than 2020 due to the addition of two more hybrid patrol vehicles and a lower anticipated fuel cost for the year.
Other Services and Charges:The$5,000 added to line item 3050 Expert and ProfessionalSvcs. in 2020 for Alexandra House has
been included again this year. The Anoka County Shared Costs for the Public Safety Data System in the same line item has been
increased by $3,250 to $42,250 based on projections from Anoka County.
Officer wellness is critical not only to themselves, their colleagues and their agencies, but also to the citizens they serve. This is
why an amount of $4,500 was also added to this line item to cover the cost of each officer to visit a cop competent therapist
which will be mandated by policy in 2021. Line item 3120 Educational Reimbursement has been budgeted at $6,000 to reflect
that we currently have officers enrolled in advanced degree programs.
Line item 4100 Rents and Leases has been increased by $5,000 to accommodate increases to our costs for the Taser Axon body
worn cameras. 2021 is year 4 of a 5 year agreement on the lease and storage for body worn cameras through Taser Axon, and
we will be seeing additional fees for storage of electronic files. Other line items in this section were adjusted slightly up or
down to more accurately reflect our costs, and several of the line items in this category contain amounts that are set in the
budget instructions.
116
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: POLICE CAPITAL EQUIPMENT
431GENERALActualActualAdoptedDepartmentCity ManagerCouncil
42100POLICE CAPITAL EQUIPMENTExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies58,0157,3849,0009,0009,0009,000
2999Other Services & Charges------
4999Capital Outlay72,264283,129184,100142,700142,700142,700
6999Contingencies & Transfers------
TOTALS: POLICE CAPITAL EQUIPMENT130,279290,513193,100151,700151,700151,700
Activity Description
The Capital Equipment budget for 2021 includes:
The purchase and set-up of two marked vehicles and one unmarked vehicle
Objectives
The Police Department's objectives as they relate to Capital Equipment are to obtain and maintain vehicles and capital
equipment in a way that meets the needs and requirements of the department, while utilizing best practices to obtain the
highest value and affordability.
Police Capital Equipment Budget Comments Continued on Next Page
117
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
Police Capital Equipment Budget Comments Continued
Budget Comments on Proposed Budget
As a part of the Police Department Capital Equipment replacement plan to maintain a safe and dependable vehicle fleet,
the Police Department requests authorization to purchase two Ford Police Interceptor patrol vehicles. The purchase of
two marked squad cars per year allows the department to keep the fleet in better working order, and aids in controlling
costs on replacement parts. This also allows the marked squads to be rotated out of the police fleet after five years of
service, and rotated into another department in the City, who in turn get a better operating vehicle for conventional uses.
The police department is budgeting for the purchase of two Ford hybrid Utility vehicles for 2021. Preliminary numbers
for the current hybrid squads show an increase in fuel economy of 55%. Over time, we should still see an overall savings
over the life of service of the vehicle due to the increase in fuel economy. The advantages presented by the Utility
include the added space for occupants and gear and increased maneuverability in poor weather conditions. The added
room will be used to better store and carry police equipment and supplies to include entry tools, first aid equipment and
tactical gear. In addition, the increased size of the passenger compartment in the Utility vehicle offers better room and
comfort for our larger and taller officers. The vehicle will be purchased from the dealership awarded under the State of
Minnesota Cooperative Purchasing Venture (CPV)
In addition, the police department is budgeting to replace one unmarked vehicle in 2021. The vehicle scheduled for
replacement is a 2014 Chevy Impala with over 70,000 miles on it. The age and mileage make this an unsafe vehicle for use
in police emergency driving. The police department plans to purchase a 2021 Chevy Traverse, or similar vehicle, from the
CPV. This vehicle has comparable pricing and fuel economy when compared to past vehicle purchases, and is roomier and
better equipped to carry needed police equipment. Ford implemented increased squad pricing starting with the 2020
model year. This model includes a hybrid engine.
The police department is budgeting to purchase the following vehicles:
2 -2021 Ford Police Interceptor Utility vehicles$37,246.56 e.
1 –2021 Unmarked Chevy Traverse or Similar$26,861.46
Total:$101,354.58
The police department is also budgeting to expend up to$50,230.00outfitting and setting up these vehicles for patrol
use. This amount includes the standard set-up as has been done in the past, plus the purchase of necessary equipment
for the squads including laptop computers. The police department has seen an increase in vendor costs in this area. In
addition, Ford has made changes requiring the purchase of replacement equipment. In addition, Panasonic has
discontinued our current squad laptop model and there will be additional costs associated with new laptop mounts.
The total budgeted for squad cars and set-up in 2021 is$151,654.58(rounded to $151,700).
118
PUBLIC WORKS
City of Columbia Heights
2021
PW Director/City Engineer
Administrative
Assistant II - A
Assistant City
Engineer
Refuse
Facilities
Vehicle
Street & Park
Utilities
Maintenance
Maintenance
Coordinator/
Superintendent
Superintendent
Supervisor
Supervisor
PW Specialist
Foreperson
Foreperson
(1)
(2)
Custodian I
UrbanCustodian II
Eng
Eng
Maintenance
Assessing
Maintenance
Mechanic
(PT)
(PT)
Forestry
Tech
Tech
Worker (6)
Clerk (PT)
Worker (12)
Specialist
IV (2)
III
(3)
(1)
119
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120
PUBLIC WORKS
EXPENDITURE SUMMARY
15,000,000
14,000,000
13,000,000
12,000,000
11,000,000
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
2018201920202021
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
121
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122
210,8588,15819,5001,088239,604138,19514,90089,725242,820-3,216
n/an/a
------
Forestry
Urban
101
992,77538,4105,1211,036,306693,79494,900258,2543,5001,0001,051,448-15,142
n/an/a
-----
Parks
101
109,6394,242566114,44780,94316,12519,050116,118-1,671
n/an/a
Traffic Signs
-------
101
159,6076,1757,000823173,6057,5145,225163,300176,039-2,434
n/an/a
------
Lighting
Street
City of Columbia Heights, Minnesota
101
BUDGET 2021
Public Works
865,41710,00053,9838,0004,464941,864578,435172,778200,3503,500955,063-13,199
n/an/a
----
Streets
101
390,63515,1142,015407,764320,82216,50076,400413,722-5,958
n/an/a
Engineering
-------
101
Proprietary Fund Information
Transfers & Non Rev Receipts
Other Services and Charges
Sales and Related ChargesContingencies & Transfers
Debt Principal Paid (Adv.)
Capital Asset Purchases
Charge for Services
Intergovernmental
Licenses & Permits
Personal Services
Fines & Forfeits
Miscellaneous
Capital Outlay
Change to Fund Balance
Expenses
Revenue
Supplies
Taxes
Total Expenses
Total Revenue
309993199932999339993499935999369993919909991999299949996999
123
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124
1,347569,172570,519170,85348,300228,35069,000516,50354,016
Water
Storm
---------
604
102,00032,5002,052,2102,186,710142,0101,799,100110,20097,8002,149,11037,600
30,000
-------
Refuse
603
450,000450,000400,000400,00050,000
State Aid Cons
Construction
-------------
402
2,00030,00032,00032,000
260,000
Cap Equip
Sewer
-------------
432
4,6601,3982,134,0222,140,080375,2291,311,850338,05011,00092,0002,128,12911,951
-------
Sewer
602
2,00075,00030,000107,000107,000
25,000
Cap Equip
Water
-----------
-
433
City of Columbia Heights, Minnesota
23,7555,8913,404,4273,434,073438,6281,788,525579,77536,000115,0002,957,928476,145
-------
Water
BUDGET 2021
Public Works
601
Construction18,67218,67225,00025,000-6,328
St. Aid Gen'l.
n/an/a
-----------
212
196,328196,32892,73722,700117,42430,000262,861-66,533
Maintenance
St. Aid Maint
n/an/a
--------
212
86,5127,7433,87298,127190,000190,000-91,873
n/an/a
Cap Equip
PW Govt'l
---------
431
Infrastructure
50,00012,00050,000112,000147,7623,50023,450600,000774,712-662,712
n/an/a
------
Fund
430
Proprietary Fund Information
Sales and Related ChargesTransfers & Non Rev ReceiptsOther Services and ChargesContingencies & TransfersDebt Principal Paid (Adv.)
Capital Asset Purchases
Charge for Services
Intergovernmental
Licenses & Permits
Personal Services
Change to Fund Balance
Fines & Forfeits
Miscellaneous
Capital Outlay
Expenses
Revenue
Supplies
Total Expenses
Total Revenue
Taxes
309993199932999339993499935999369993919909991999299949996999
125
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126
-215,000
215,000215,000
Construct.Construct.Construct.
StormSwr
-------------
-
Fund
-
653
270,000270,000-270,000
Sewer
Fund
--------------
-
652
100,000100,000-100,000
750,000
Water
-------------
-
Fund
651
10,00010,00010,000
Cap EquipCap Equip
StormSewer
--------------
-
438
1,0004,0005,0005,000
Garage
--------------
434
95,00050,000100,000245,000245,000
n/an/a
Cap Imp
Parks
---------
--
412
n/an/a
BuildingCapital ImpCap ImpCap ImpCap ImpCap Imp
411
Fire------------
----
City of Columbia Heights, Minnesota
n/an/a
Police
411
------------
----
BUDGET 2021
Public Works
11,17611,17695,00095,000-83,824
n/an/a
Murzyn
411
-----------
n/an/a
Library
411
-------------
---
425,000425,000425,000
n/an/a
City Hall
------------
-
411
8,8248,82475,00075,000-66,176
n/an/a
Garage
---------
411
--
1,300233,500234,800228,57425,4506,400260,424-25,624
Building
Maint.
---------
705-
7,500646,90024,000678,400289,491183,475279,28426,0005,000783,250-104,850
Central
Garage
-------
701
Proprietary Fund Information
Sales and Related ChargesTransfers & Non Rev ReceiptsOther Services and ChargesContingencies & TransfersCapital Asset PurchasesDebt Principal Paid (Adv.)
33999Charge for Services
31999Licenses & Permits32999Intergovernmental
0999Personal Services
34999Fines & Forfeits
Change to Fund Balance
35999Miscellaneous
4999Capital Outlay
Expenses
Revenue
1999Supplies
30999Taxes
Total Expenses
Total Revenue
369993919929996999
127
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128
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: ENGINEERING
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
43100ENGINEERINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services261,969208,474320,054320,822320,822320,822
1999Supplies12,61714,97417,50016,50016,50016,500
2999Other Services & Charges62,75760,09870,20076,40076,40076,400
4999Capital Outlay80,47360,817----
6999Contingencies & Transfers1,48435,518----
TOTALS: ENGINEERING419,300379,882407,754413,722413,722413,722
Activity Description
This department provides engineering services for current, planned and past public improvement projects. These
activities include feasibility analysis, construction design, assessments, construction contract administration and project
inspection. It also includes project management for engineering consultant or JPA projects. The administration of the
NPDES permit requirements is performed by Engineering; TMDL reporting to the State; and all responsibilities of assessing
department and its functions. Other activities include general engineering, technical and public record keeping, GIS
implementation, digital and hardcopy of file maintenance, and public contact.
Objectives
1. Continue the annual update and development of the computerized pavement management program for
street zone work including street ratings and analysis.
2. Continue updating of GIS software for automation of utility records, maintenance and complaint
tracking program at Public Works.
3. Implementation of NPDES Phase IV requirements along with TMDL implementation measures and reporting.
4. Continue updating and sharing of other database sources for increased accuracy of owner information,
including GIS.
5. Continue implementation of our updated (2019) 20-year plan for the Street Rehabilitation Program.
6. Continue the review and maintenance strategies for state-aid streets.
Budget Comments on Proposed Budget
The proposed 2021 Engineering budget is $413,722 a 1.46% or 5,968 increase from the 2020 budget. Major sections and
items contributing to the increase:
1. Personnel increased by $768 for contract approved COLA and step increases.
2. Other Services and Charges increased by $6,200 for consultant services for Street Zone pavement testing.
3. Other line items remained flat or had slight decreases.
129
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STREETS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
43121STREETSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services557,504531,098583,257578,435578,435578,435
1999Supplies153,697139,137141,750172,778172,778172,778
2999Other Services & Charges177,982208,692193,700200,350200,350200,350
4999Capital Outlay2,487-3,5003,5003,5003,500
6999Contingencies & Transfers------
TOTALS: STREETS891,671878,927922,207955,063955,063955,063
Activity Description
The street department provides for the maintenance of city Rights-of-Ways including streets, alleys and storm sewer and
city owned parking lots. These services include patching, surface repairs, minor bituminous paving, street sweeping,
snow plowing and removal, ice control, miscellaneous projects as required, and public contact. The maintenance of public
storm sewers and ponds and basins is also included in the street department to manage portions of the Federal NPDES
and State MS4 permit requirements.
Objectives
1. Training of new streets maintenance staff.
2. Review the alley maintenance program for both bituminous and concrete alleys.
3. Continue crack sealing asphalt streets in prior street rehab zones, in advance of Seal Coating.
4. Continue to develop GIS application to improve street repair/patching in prior zones of the street rehab program.
5. Continue implementation of new equipment such as new plow trucks, brine usage and the application rates of treated
salt for salt use reduction and street ice control cost effectiveness.
Budget Comments on Proposed Budget
The overall 2021 budget for the Street Department is $955,063, a 3.56% or $32,856 increase from 2020.
Major line items contributing to the decrease:
1. Chemicals (de-icing salt) increased by $13,000 to account for unit price increases from the STOM contract.
2. Maintenance and Construction materials increased by 8,250 for price increase in bituminous and base materials used in
pothole patching and road repairs.
3. Other services and charges increasedby $6,650 representing price and/or inflationary increases in various line items.
130
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STREET LIGHTING
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
43160STREET LIGHTINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services3,2943,1197,1157,5147,5147,514
1999Supplies8-1,3255,2255,2255,225
2999Other Services & Charges145,375137,188166,200163,300163,300163,300
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: STREET LIGHTING148,676140,307174,640176,039176,039176,039
Activity Description
This activity provides for the energy costs related to intersection, mid-block, and alley lighting. This activity also includes
maintenance and repair of city -owned street lights.
Objectives
1. Research funding and grant opportunities for the extension of the street lighting program on Central Avenue from 43rd to
47th Avenues including State and Federal funding sources.
2. Review city owned street lighting for operational upgrades, replacement or as a minimum, needed repairs.
3. Evaluate replacement to LED of city -owned and maintained lights in Labelle, Sullivan and Prestemon Parks.
4. Continue review/evaluation of retrofitting City owned street lights to LED's.
Budget Comments on Proposed Budget
The 2021 proposed Street Lighting budget is $176,039 an increase of 0.8% or $1,399from 2020.
1. Electric costs were adjusted to better reflect actual expenses over the last 2 years.
2. Other services and charges increased to account for the addition of a mobile work system platform.
131
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: TRAFFIC SIGNS & SIGNALS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
43170TRAFFIC SIGNS & SIGNALSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services74,47466,01176,23180,94380,94380,943
1999Supplies11,18510,09616,25016,12516,12516,125
2999Other Services & Charges14,35613,54318,61019,05019,05019,050
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: TRAFFIC SIGNS & SIGNALS100,01589,650111,091116,118116,118116,118
Activity Description
This activity provides for the installation, maintenance and replacement (or removal) of city owned signs and traffic signals
identified under MNDOT or county agreements. This department also provides for street striping, curbing and parking lot
striping and traffic counting.
Objectives
1. Update the physical coordinate location (GPS'ing) and continue implementation of the computerized sign inventory.
2. Continue Federally mandated Traffic Sign Maintenance Program (TSMP) approved in 2014.
3. Continue programmed replacement of regulatory signs in street rehab zones consistent with the TSMP plan.
4. Continue upgrading regulatory signs to high intensity-VIP diamond grade on State Aid Streets project work areas.
5. Continue repainting of Trunk Highway signals for proper maintenance and improved appearance on Central and
University Avenues.
Budget Comments on Proposed Budget
The overall budget proposed in 2021 is $116,118a 4.53% or a$5,027 increase from the 2020 adopted budget. Major line
items contributing to the increase:
1. Personnel increased by $4,712to account for COLA increases and step system movements
2. Other services and charges increased by $440 dueto small line item increases.
3. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases.
132
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: PARKS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45200PARKSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services599,658602,703672,991693,794693,794693,794
1999Supplies80,61264,51685,85094,90094,90094,900
2999Other Services & Charges250,165320,174256,900258,254258,254258,254
4999Capital Outlay3,819-3,5003,5003,5003,500
6999Contingencies & Transfers-3871,0001,0001,0001,000
TOTALS: PARKS934,253987,7801,020,2411,051,4481,051,4481,051,448
Activity Description
This activity provides for the equipment, park facility, field and grounds maintenance of:
A. 15 city parks
B. 2 public wading pools
C. 3 skating and 3 hockey rinks
D. 12 softball/baseball diamonds
E. 2 tennis courts
F. 12 buildings and other recreational facilities
G. All park trails.
H. Landscape maintenance for all municipal buildings, other city-owned properties, public art areas, easement areas, and
the planning, implementation and construction of various park improvements.
I. 1 Splash pad
J. 3-1/2 Basketball courts
Objectives
1.
Continue support the Park & Recreation Commission in their evaluation for the possible consideration of a City-wide
funding plan for park improvements.
2. Continue investigating potential State Grant and other funding for park redevelopment, focusing on future wading pool
replacement and full or partial park redevelopment.
3. Continue Master Planning for parks and engage public input/review process.
4. Continue to improve the condition of landscape plantings in parks and public monuments for improved appearance.
5. Coordinate and Implement Wargo Estate funds for the reconstruction of the Wargo Court Park.
Budget Comments on Proposed Budget
The 2021 Parks proposed budget is $1,051,448, an increase of 3.06% or$31,207, from the 2020 adopted budget. Major line
item increases include:
1. Personnel increased $20,803 to account for COLA increases, step system movements.
2. Supplies increased by $9,050 to focus on Park Building repairs.
3. Other services increased by $1,354 for transitioning to a mobile data platform.
4. Other line items of the budget have decreased or remained relatively flat .
133
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: URBAN FORESTRY
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
46102URBAN FORESTRYExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services67,12261,930138,395138,195138,195138,195
1999Supplies1,6168,6116,70014,90014,90014,900
2999Other Services & Charges64,83178,19190,55089,72589,72589,725
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: URBAN FORESTRY133,569148,732235,645242,820242,820242,820
Activity Description
This activity provides for the care and maintenance of City Owned trees from planting to removal and includes tree
trimming, removal of hazardous, diseased, or dead trees (on city-owned properties except for parks), and replanting of
new trees. It includes trimming, shaping and maintaining boulevard trees in a healthy condition, removal of downed
branches, and clearing obstructed signs. It also provides for management of tree diseases and pests through
surveillance and eradication. , hazardous tree inspections, corner visibility, and brush in the alley inspections. A
comprehensive Emerald Ash Borer (EAB) Program was approved by the Council in 2014 and continues to be executed.
This activity also provides for the management of tree diseases and pests in private trees through surveil.
Objectives
1. Continue the EAB Program established for the management of City owned Ash trees consistent with the approved
EAB Plan, now that EAB is confirmed in the City.
2. Concentrate on boulevard tree trimming by residential street rehabilitation zones.
3. Trim sidewalk and street sign locations, focusing on Street Rehab Zone work.
4. Contractual trimming at parks with paved walking paths to maintain safe pathways.
5. Focus management of the tree inspection program to maximize surveillance, control the spread of tree diseases, and
impose safety with limited funding.
6. Foster the growth of the young trees and plantings throughout the City.
7. Development of a comprehensive tree GIS inventory.
8. Update and modernize urban forestry on the website and conduct an ordinance review for possible updating.
Budget Comments on Proposed Budget
The proposed 2021 Tree Care and Maintenance budget is $242,820an increase of $7,175 or 3.04%from the adopted
2020 budget. Major line item contributing to the increase:
1. Supplies increased by $8,200 focusing on tree trimming and tree replanting.
2. Other areas remained flat or decreased in the Urban Forestry budget.
134
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STATE AID MAINTENANCE
212STATE AID MAINTENANCEActualActualAdoptedDepartmentCity ManagerCouncil
43190STATE AID MAINTENANCEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services107,542136,58789,42392,73792,73792,737
1999Supplies15,95614,59621,25022,70022,70022,700
2999Other Services & Charges37,67177,232120,050117,424117,424117,424
4999Capital Outlay75,148-30,00030,00030,00030,000
6999Contingencies & Transfers------
TOTALS: STATE AID MAINTENANCE236,318228,415260,723262,861262,861262,861
Activity Description
This activity provides for the maintenance and repair of state aid streets, ROW and MSA facilities as designated within the
City and is funded by the Municipal State Aid system.
Objectives
1. Review route designations and recommend any changes to the MSA system.
2. Continue the implementation of the 5-year Capital Improvement Program, originally developed in 1999 and updated in
2019, as part of the certified status of local streets.
3. Maintain 'certified' complete status for our local MSAS; inspected and recertified by MNDOT every two years, which
provides funding for our local roads.
4. Integrate most recent MSA street ratings performed into the City pavement management system to update the S-A
CIP.
5. Crack seal state aid streets (Joint Multi-City contract)
Budget Comments on Proposed Budget
The proposed 2021 budget is $262,861 an increase of $2,138, or .82% from 2020.
1. Personnel increased $3,314 to account for COLA increases and step system movements
2. Other line items of the budget have decreased or remained relatively flat to maintain a modest budget increase.
135
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STATE AID GEN'L CONSTRUCTION
212STATE AID MAINTENANCEActualActualAdoptedDepartmentCity ManagerCouncil
43191STATE AID GEN'L CONSTRUCTIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay--100,00025,00025,00025,000
6999Contingencies & Transfers------
TOTALS: STATE AID GEN'L CONSTRUCTION--100,00025,00025,00025,000
Activity Description
Extensive program of crack sealing SA streets based on condition index.
Objectives
Extensive program of crack sealing SA streets based on condition index.
Budget Comments on Proposed Budget
Extensive program of crack sealing SA streets based on condition index.
136
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAPITAL EQUIPMENT REPLACEMENT ENGINEERING
431CAP EQUIP REPLACEMENTActualActualAdoptedDepartmentCity ManagerCouncil
43100ENGINEERINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay28,511--40,00040,00040,000
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT28,511--40,00040,00040,000
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more
costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar
amount is set aside each year. A detailed equipment plan was created in 2020 to organize and plan the timing of capital
additions and replacements. The continued goal is to eliminate large spikes in cost and maintain the equipment necessary to
perform all routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow
removal tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating
equipment use and condition to maximize the service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Engineering Capital Equipment Replacement:
1. Replacement of a Ford E150 van. Projected Cost = $40,000.
Existing van is 11 years old and will be transferred to Liquor Operations (as opposed to buying new in the liquor
operations).
137
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT PARKS
431CAP EQUIP REPLACEMENTActualActualAdoptedDepartmentCity ManagerCouncil
45200PARKSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay109,396-35,00062,50062,50062,500
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT PARKS109,396-35,00062,50062,50062,500
Activity Description
This activity provides for the maintenance of:
A. 15 city parks
B. 3 public wading pools
C. 4 skating and 4 hockey rinks;
D. 12 softball/baseball diamonds
E. 2 tennis courts
F. 12 buildings and other recreational facilities
G. park trails. This department also provides landscape maintenance for all municipal buildings, other city -owned properties,
easement areas, and the planning, implementation and construction of various park improvements.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow removal
tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating equipment
use and condition to maximize the service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Parks Capital Equipment Replacement:
1. Addition of a Wheeled Skid Steer. Projected 1/5 cost = $25,000, shared with Streets , Urban Forestry and Sewer and Water.
2. Replacement of articulated plow for the loader. Projected cost = $12,500, shared with Streets. The existing plow was traded
in with the purchase of a Caterpillar Loader in 2020. The addition of the plow for the 2020 trade in value added $10,000, and the
plow was from 1991 when the original Case Loader was purchased. It would not match the Fusion attachment system on the
new Caterpillar Loader.
3. Replacement of supervisor vehicle Unit #005 (Street & Park Superintendent) with a 4 x 4 Ford Explorer, split with Parks.
Existing vehicle would be down shifted to use by seasonal staff in PW.
138
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT STREETS
431CAP EQUIP REPLACEMENTActualActualAdoptedDepartmentCity ManagerCouncil
43121STREETSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay-109,169273,00062,50062,50062,500
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT STREETS-109,169273,00062,50062,50062,500
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement.
Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more costly equipment
will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar amount is set aside each
year. A detailed equipment plan was created in 2020 to organize and plan the timing of capital additions and replacements. The
continued goal is to eliminate large spikes in cost and maintain the equipment necessary to perform all routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow removal
tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating equipment use
and condition to maximize the service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Streets Capital Equipment:
1. Addition of a Wheeled Skid Steer. Projected 1/5 cost = $25,000, shared with Parks, Urban Forestry and Sewer and Water.
2. Replacement of articulated plow for the loader. Projected cost = $12,500, shared with Parks. The existing plow was traded in
with the purchase of a Caterpillar Loader in 2020. The addition of the plow for the 2020 trade in value added $10,000, and the plow
was from 1991 when the original Case Loader was purchased. It would not match the Fusion attachment system on the new
Caterpillar Loader.
3. Replacement of supervisor vehicle Unit #005 (Street & Park Superintendent) with a 4 x 4 Ford Explorer, split (auctioning an older
vehicle equally in fleet) with Parks. Existing vehicle would be down shifted to use by seasonal staff in PW.
139
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT URBAN FORESTRY
431CAP EQUIP REPLACEMENTActualActualAdoptedDepartmentCity ManagerCouncil
46102URBAN FORESTRYExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay-63,987-25,00025,00025,000
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT URBAN FORESTRY-63,987-25,00025,00025,000
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more
costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar amount
is set aside each year. A detailed equipment plan was created in 2020 to organize and plan the timing of capital additions and
replacements. The continued goal is to eliminate large spikes in cost and maintain the equipment necessary to perform all
routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow
removal tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating
equipment use and condition to maximize the service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Urban Forestry Capital Equipment Replacement:
1. Addition of a Wheeled Skid Steer. Projected 1/5 cost = $25,000, shared with Streets, Parks, Sewer and Water.
140
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: WATER UTILITY SOURCE OF SUPPLY
601WATER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49400SOURCE OF SUPPLYExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies1,628,2291,584,2031,645,0001,686,1251,686,1251,686,125
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: WATER UTILITY SOURCE OF SUPPLY1,628,2291,584,2031,645,0001,686,1251,686,1251,686,125
Activity Description
This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights.
Amounts will vary from year to year based upon demand. In 2004, the City entered into a long -term contract with the City of
Minneapolis establishing rates for the next 30 years. The Contract cost share was updated in 2014 based on an updated Cost of
Service Study as prescribed in the contract. Going forward the contract will be updated on a 10-year cycle.
Objectives
1. The fourth updated to the utility rate study was completed in 2020 with a new 5-year rate plan adopted by the Council.
2. Implementation of 2020 utility rate study -continue to monitor revenue vs. expense forecasts from the rate plan projections
3. Continue valving/isolation and directional flushing of our system zones distribution piping to improve water
quality issues.
4. Continue to participate in the Minneapolis Water Advisory Board with other Cities provided drinking water by the MWW.
Budget Comments on Proposed Budget
The estimated cost of water purchased from the City of Minneapolis in 2021 is $1,686,125projecting a 2.5% increase from 2020
estimated. Staff estimates annual consumption based upon past usage and the contract rates with Minneapolis. In recent years
we have been experiencing a slight decline in water consumption throughout the City.
141
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: WATER UTILITY DISTRIBUTION
601WATER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49430DISTRIBUTIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services404,457424,829425,076438,628438,628438,628
1999Supplies67,47483,86493,750102,400102,400102,400
2999Other Services & Charges515,539502,998566,750579,775579,775579,775
4999Capital Outlay--36,00036,00036,00036,000
6999Contingencies & Transfers25,00030,00030,00030,00030,00030,000
TOTALS: WATER UTILITY DISTRIBUTION1,012,4701,041,6911,151,5761,186,8031,186,8031,186,803
Activity Description
This activity provides for the operation and maintenance of the City's entire water distribution system, including the water tower,
water mains, hydrants, valves, meters, pump stations (2), SCADA system operation, sprinkler systems (3), service lines to public
buildings and providing locate services for city utilities as required by the Gopher State One Call system.
Objectives
1. Continuation of the annual watermain cleaning and lining program, or water main replacement, performed cooperatively
with the City of Minneapolis to improve water quality and flow. 2021 will continue in the SE Quad of the City.
2. Update the next three year Cleaning and Lining Program approved initiated in 2015, (2018 & 19 off years).
3. Continue tracking and documenting water quality complaints and develop remedial response alternatives.
4. Perform C-factor testing on segments of water system to develop the next 3 yr. program area of cleaning and lining.
5. Maintain system by leak detecting, testing water samples, repair water main breaks , pumps, valves hydrants, etc.
6. Continue and refine our directional hydrant flushing program.
7. Develop and implement a hydrant cleaning and painting program.
Budget Comments on Proposed Budget
The proposed 2021 budget is $1,186,803an increase of 3.06% or $35,227 from the 2020 adopted budget. Major line items
contributing to the increase:
1. Personnel increased $13,552 for COLA, scheduled step increases, and an increase in allocated staff time.
2. Increases in maintenance and construction materials by $15,000, focusing on hydrant repairs.
3. Expert and Professional services increased by $5,200 to provide a mobile work management system and repair and maintenance
services increased by $2,000 for increases to software licenses.
142
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: WATER UTILITY NON-OPERATING
601WATER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49449NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers458,98278,00085,00085,00085,00085,000
TOTALS: WATER UTILITY NON-OPERATING458,98278,00085,00085,00085,00085,000
Activity Description
This budget primarily accounts for transfers to the Water debt service fund.
Objectives
This budget primarily accounts for transfers to the Water debt service fund.
Budget Comments on Proposed Budget
This budget primarily accounts for transfers to the Water debt service fund,$85,000budgeted for 2021.
143
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT WATER
433CAP EQUIP REPLACEMENT WATERActualActualAdoptedDepartmentCity ManagerCouncil
49449NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers17,98114,129----
TOTALS: CAP EQUIP REPLACEMENT WATER17,98114,129----
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger,
more costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal
dollar amount is set aside each year. A detailed equipment plan was created in 2020 to organize and plan the timing of
capital additions and replacements. The continued goal is to eliminate large spikes in cost and maintain the equipment
necessary to perform all routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow
removal tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating
equipment use and condition to maximize the service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Water Capital Equipment Replacement:
1. Addition of a Wheeled Skid Steer with a projected 1/5 cost = $25,000, shared with Streets, Parks, Urban Forestry and Sewer.
144
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: SEWER UTILITY COLLECTIONS
602SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49450 COLLECTIONSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services247,584251,659365,643375,229375,229375,229
1999Supplies32,47145,84458,05069,20069,20069,200
2999Other Services & Charges301,892311,165334,450338,050338,050338,050
4999Capital Outlay-47,31611,00011,00011,00011,000
6999Contingencies & Transfers25,00030,00030,00030,00030,00030,000
TOTALS: SEWER UTILITY COLLECTIONS606,947685,985799,143823,479823,479823,479
Activity Description
This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this
activity are inspections and repairs of manholes, trunk and main sewer lines, lift stations (4) and SCADA system operation.
Annual sewer flows are between 500 and 550 million gallons to MCES treatment facilities.
Objectives
1. Analyze I/I program effectiveness to concentrate on the Collection District with the highest return for the removal of clear
water flows in our Collection System - in response to the MCES' Ongoing I/I Program.
2. Continue aggressive sanitary sewer cleaning program on a 3-year repeating cycle city-wide, and trouble lines - annually.
3. Continue sanitary sewer system evaluations through the new televising and reporting program.
4. Continue annual sanitary sewer lining program.
5. Continue manhole inspections with televising inspection reports resulting in the rehab of existing sewer line structures
throughout the City.
6. Analysis of the private line inspection program completed in 2020 as part of our I/I Program.
Budget Comments on Proposed Budget
The 2021 Sewer Collections proposed budget is $823,749 which is an increase of $24,336 or 3.05% increase from the
adopted budget in 2020. Major line items contributing to the change:
1. Personnel increased $9,586 for COLA, scheduled step increases, and an increase in allocated staff time.
2. Maintenance and construction materials and general supplies increased by $11,150 , focusing on manhole repairs.
3. Expert and Professional services increased by $2,450 to provide a mobile work management system.
4. Training increased by $2,500 to provide training to an inexperienced staff.
5. All other line items remained relatively flat contributing to the overall decrease.
145
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: SEWER UTILITY DISPOSAL
602SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49480DISPOSALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies1,101,3891,121,2171,170,0001,242,6501,242,6501,242,650
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: SEWER UTILITY DISPOSAL1,101,3891,121,2171,170,0001,242,6501,242,6501,242,650
Activity Description
This department provides for fees paid to the Metropolitan Council Environmental Services for sewage treatment disposal.
Costs will vary from year to year based upon flows.
Objectives
Rates from the MCES have consistently shown increases over the last decade. Rates began climbing in 2014 and it is anticipated
that rates will continue to increase by 3.5% to 5.5% over the next several years.
Budget Comments on Proposed Budget
The proposed 2021 Sewage Disposal budget is $1,242,650. This represents a $72,650 or a 6.2% increase from 2020 budgeted.
Staff estimates annual consumption based upon past usage and projected increases from MCES.
146
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: SEWER UTILITY NON-OPERATING
602SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49499NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers229,63079,00059,00062,00062,00062,000
TOTALS: SEWER UTILITY NON-OPERATING229,63079,00059,00062,00062,00062,000
Activity Description
This budget primarily accounts for transfers to the Sewer debt service fund. Sewer bonds outstanding are from the 2013
Bond issue.
Objectives
This budget primarily accounts for transfers to the Sewer debt service fund.
Budget Comments on Proposed Budget
This budget primarily accounts for transfers to the Sewer debt service fund,with$62,000 budgeted for 2021.
147
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT SEWER
432CAP EQUIPMENT REPLACEMENT SEWERActualActualAdoptedDepartmentCity ManagerCouncil
49499NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers38,21014,129----
TOTALS: CAP EQUIP REPLACEMENT SEWER38,21014,129----
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more
costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar
amount is set aside each year. A detailed equipment plan was created in 2020 to organize and plan the timing of capital
additions and replacements. The continued goal is to eliminate large spikes in cost and maintain the equipment necessary to
perform all routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow removal
tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating equipment
use and condition to maximize the service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Sewer Capital Equipment Replacement:
1. Replacement of the 2006 International Jetter. Projected cost = $275,000. Projected trade in value = $40,000. The total
projected outlay = $235,000.
2. Addition of a Wheeled Skid Steer. Projected 1/5 cost = $25,000, shared with Streets, Parks, Urban Forestry and Water.
148
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STORM SEWER UTILITY COLLECTIONS
604STORM SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49650COLLECTIONSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services136,412146,048164,932170,853170,853170,853
1999Supplies13,28120,73848,05048,30048,30048,300
2999Other Services & Charges185,558181,907203,450228,350228,350228,350
4999Capital Outlay------
6999Contingencies & Transfers18,86410,00010,00010,00010,00010,000
TOTALS: STORM SEWER UTILITY COLLECTIONS354,116358,693426,432457,503457,503457,503
Activity Description
This department provides for the operation and maintenance of the City's storm sewer system, including NPDES Phase IV
permit requirements (pollution prevention), annual MS4 reporting -including TMDL reporting for Silver Lake, inspection,
maintenance and repair of storm sewer pipes, catch basins, manholes, and drainage ponds, and surface water related
activities and inspections of land disturbing activities for erosion control.
Objectives
1. Implement NPDES Phase IV requirements for activities and reporting system -4th Generation Plan was
approved by the MPCA in 2019. The permit now includes TMDL reporting for Silver Lake.
2. Implement the Water Resource Management Plan (WRMP) completed in 2017 and included in the Comp Plan
approved in 2019.
3. Support and coordinate with the maintenance activities in the Streets Department.
4. Rehab existing structures and/or main lines throughout the City.
5. Storm sewer system evaluation: conduct televising and inspections of storm sewer lines, leading to a storm
sewer lining program.
Budget Comments on Proposed Budget
The proposed 2021 budget is $457,503 an increase of 7.29% or$31,071from the 2020 adopted budget. Major line items
contributing to the increase:
1. Personnel increased by $5,921 to account for COLA increases, step system movements and an increase in
allocated staff time.
2. Supplies increased by $250 for construction materials and vehicle repairs/fuel.
3. Other Services and Charges increased by $24,900 to account for increased activity in storm cleaning and lining
and depreciation.
149
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STORM SEWER UTILITY NON-OPERATING
604STORM SEWER UTILITYActualActualAdoptedDepartmentCity ManagerCouncil
49699NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges1,071-----
4999Capital Outlay------
6999Contingencies & Transfers44,00063,00061,00059,00059,00059,000
TOTALS: STORM SEWER UTILITY NON-OPERATING45,07163,00061,00059,00059,00059,000
Activity Description
This budget primarily accounts for transfers to the Storm Sewer debt service fund.
Objectives
This budget primarily accounts for transfersto the Storm Sewer debt service fund.
Budget Comments on Proposed Budget
This budget primarily accounts for transfers to the Storm Sewer debt service fund,$59,000budgeted for 2021.
150
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT STORM SEWER
438CAP EQUIP REPLACEMENT STORM SEWERActualActualAdoptedDepartmentCity ManagerCouncil
49699NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers20,229-----
TOTALS: CAP EQUIP REPLACEMENT STORM SEWER20,229-----
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs inthe storm sewer fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement.
Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year.
Objectives
To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the
service life of each piece of equipment.
Budget Comments on Proposed Budget
No requestsfor 2021.
151
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: REFUSE DISPOSAL
603REFUSE FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49510REFUSE DISPOSALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies1,708,5961,659,5981,786,3501,785,0001,785,0001,785,000
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: REFUSE DISPOSAL1,708,5961,659,5981,786,3501,785,0001,785,0001,785,000
Activity Description
This budget tracks hauling contracted costs for refuse, single sort recycling, yard waste/organics collection, and disposal costs to
facilitate accurate reporting to state and county agencies as required. The City negotiated a five year hauling contract with
Waste Management through December 2022. Under this contract, the hauler provides all households and multi-dwelling
residential properties with curbside services. The City now owns all the carts in use since 2017.
Objectives
1
. Promote responsible waste practices, through training and education, to reduce municipal solid waste
tonnages and the resulting tipping fee costs.
2. Provide cost-effective options for disposal of problem items.
3. Publicize the disposal options available for residents.
4. Execute Solid Waste Management plans and procedures and described in the City Solid Waste Management Operations
Policy.
Budget Comments on Proposed Budget
The 2021 Refuse Disposal Budget is $1,785,000a $1,350 decrease from 2020.
This decrease also reflects the new contract trash disposal costs due at the landfill due to the RTF closing.
The Refuse line item #2910 accounts for both contractor service costs and tipping fees for disposal of solid waste. Typically 40%
of the total is tipping fees and 60% is contractor charges.
152
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: REFUSE COLLECTION & DISPOSAL
603REFUSE FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49520REFUSE COLLECTION AND DISPOSALExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services53,80349,87554,60959,73359,73359,733
1999Supplies2761,171550150150150
2999Other Services & Charges39,41137,36338,10041,80041,80041,800
4999Capital Outlay------
6999Contingencies & Transfers41,81141,90047,10048,90048,90048,900
TOTALS: REFUSE COLLECTION & DISPOSAL135,301130,309140,359150,583150,583150,583
Activity Description
This activity manages the total refuse collection and disposal program and includes expenses other than the contract costs.
Contracted costs are separated for clarity in tracking and reporting; however, they do remain a function of this budget as a
whole.
Objectives
1. Manage the total refuse collection and disposal operations and the hauler performance of contract. Including MSW and bulk
for trash.
2. Resolve property owners and residents service issues.
3. Encourage a greater use of the low-volume option for those who require only the very basics in disposal services.
4. Work with owner/managers/caretakers and tenants of multi-unit facilities and rental properties to provide all the disposal
services they need in the most cost -effective manner, thereby reducing the number of complaints from and about these
buildings.
5. Promote the unique aspects of the City Refuse Contract and encourage residents to effectively use the services
available to them as Columbia Heights residents.
6. Execute Solid Waste Management plans and procedures and described in the City Solid Waste Management Operations Policy.
Budget Comments on Proposed Budget
The 2021 Refuse Collection & Disposal budget is $150,583a 7.28% increase of $10,224 from 2020.
Major changes to budget:
Personnel costs increased $5,124 to account for COLA increases.
Item & Projected Cost:
$15,000 for a small van used for site inspections, resident complaints, and transport of recycling material.
153
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: REFUSE FUND RECYCLING
603REFUSE FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49530RECYCLINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services62,11263,04368,94478,25778,25778,257
1999Supplies14,0896,68018,10013,35013,35013,350
2999Other Services & Charges53,49054,03758,76058,30058,30058,300
4999Capital Outlay------
6999Contingencies & Transfers41,81141,90047,10048,90048,90048,900
TOTALS: REFUSE FUND RECYCLING171,502165,660192,904198,807198,807198,807
Activity Description
This activity provides management of the recycling services. The City continues to manage the SCORE grant program and
all other recycling operations.
Objectives
1. Manage the total recycling/yard waste operations and the performance of Refuse and Recycling Contract and other
recycling service provider/vendor operations.
2. Continue to educate residents to all the items that can be recycled curbside, and at our Recycling Drop-off Center, and
the numerous other options available within the area.
3. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the
recycling opportunities available.
4. Work closely with service organizations and residents to effectively utilize our Recycling Center.
5. Continue the organics recycling curbside service.
6. Plan waste reduction activities (to generate savings from less trash disposal tipping fees) and recycling programs, plus
manage SCORE grant requirements which are increasing (see SCORE agreement Attachment 'B' for summary of subsidized
programs).
7. Fully implement a curbside bulk (furniture, mattresses, carpet, etc.) reuse/recycling process.
8. Execute Solid Waste Management plans and procedures and described in the City Solid Waste Management Operations
Policy.
Budget Comments on Proposed Budget
The Recycling budget for 2021 is $198,807, a 3.06% increase of $5,903from 2020.
Major line items that contributed to the increase:
1. Personnel Services increased by $9,313 to account for scheduled COLA increases.
2. Recycling supplies decreased by $4,750.
Item & Projected Cost:
$15,000 for a small van used for site inspections, resident complaints, and transport of recycling material.
154
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: REFUSE FUND HAZARDOUS WASTE
603REFUSE FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49540HAZARDOUS WASTEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services1,2341,2663,8844,0204,0204,020
1999Supplies--600600600600
2999Other Services & Charges9,3869,05610,90010,10010,10010,100
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS:10,62010,32215,38414,72014,72014,720
Activity Description
This activity administers the handling of hazardous waste generated by the City of Columbia Heights residential
properties. Such items include fluorescent lamps, solvents, waste and automotive fluids, paints /chemicals, and illegally
dumped electronic and other problem materials. Anoka County provides household hazardous waste services primarily
through a year-round drop-off facility located in Blaine that serves the entire county.
Objectives
1. Manage the HHW (Household Hazardous Waste) operations and AD performance of Refuse and Recycling
contract including other recycling service provider/vendor operations.
2. Continue to manage collection of fluorescent bulbs from residents, small businesses, and city buildings to
facilitate proper disposal. Administer Xcel energy grant to pay for operations.
3. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility.
4. Educate residents to those items that are hazardous, costly to dispose of, and accepted only at a licensed
disposal facility, and what options may be available to purchase more wisely.
5. Continue to provide SCORE subsidized monthly electronics collection.
6. Work with Anoka County to certify the CH recycling center for HHW collection.
7. Execute Solid Waste Management plans and procedures and described in the City Solid Waste Management
Operations Policy.
Budget Comments on Proposed Budget
The 2021 Hazardous Waste budget decreased by $664 or 4.3% from 2020.
Major changes to budget:
1. Other Services & Charges decreased by $800.
155
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STATE AID CONSTRUCTION
402STATE AID CONSTRUCTIONActualActualAdoptedDepartmentCity ManagerCouncil
43191STATE AID GEN'L. CONSTRUCTIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay--312,500400,000400,000400,000
6999Contingencies & Transfers392,109-----
TOTALS: STATE AID CONSTRUCTION392,109-312,500400,000400,000400,000
Activity Description
Mill & Overlay State Aid streets and Street Zone Program.
Objectives
Mill & Overlay State Aid streets and Street Zone Program.
Budget Comments on Proposed Budget
Mill & Overlay State Aid streets and Street Zone Program.
156
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAPITAL IMP CENTRAL GARAGE
411CAPITAL IMP GEN GOV BLDG.ActualActualAdoptedDepartmentCity ManagerCouncil
49950CENTRAL GARAGEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges--15,00075,00075,00075,000
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: CAPITAL IMP GEN GOV BLDG.--15,00075,00075,00075,000
Activity Description
MSC Detailed Facility analysis / estimate
Objectives
MSC Detailed Facility analysis / estimate
Budget Comments on Proposed Budget
MSC Detailed Facility analysis / estimate
157
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAPITAL IMP POLICE
411CAPITAL IMP GEN GOV BLDG.ActualActualAdoptedDepartmentCity ManagerCouncil
42100POLICEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges18,550-7,500---
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: CAPITAL IMP GEN GOV BLDG.18,550-7,500---
Activity Description
Fund 411 was established to account for building improvements and major maintenance not included in operating
budgets. The City Council has committed funds here as they have become available over time, creating a fund balance
available for building improvements. Recently, the City has taken steps to incorporate building improvements and major
maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.
Objectives
The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary,
without burdening annual operating budgets to do so.
Budget Comments on Proposed Budget
No requestsfor 2021.
158
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAPITAL IMP FIRE
411CAPITAL IMP GEN GOV BLDG.ActualActualAdoptedDepartmentCity ManagerCouncil
42200FIREExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges--10,000---
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: CAPITAL IMP GEN GOV BLDG.--10,000---
Activity Description
Fund 411 was established to account for building improvements and major maintenance not included in operating
budgets. The City Council has committed funds here as they have become available over time, creating a fund balance
available for building improvements. Recently, the City has taken steps to incorporate building improvements and major
maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.
Objectives
The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary,
without burdening annual operating budgets to do so.
Budget Comments on Proposed Budget
No requests for 2021.
159
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP IMP - CITY HALL
411CAPITAL IMP-CITY HALLActualActualAdoptedDepartmentCity ManagerCouncil
41940CITY HALLExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges24,17524,781----
4999Capital Outlay------
6999Contingencies & Transfers------
TOTAL: CAPITAL OUTLAY - CITY HALL24,17524,781----
Activity Description
Fund 411 was established to account for building improvements and major maintenance not included in operating
budgets. The City Council has committed funds here as they have become available over time, creating a fund balance
available for building improvements. Recently, the City has taken steps to incorporate building improvements and major
maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.
Objectives
The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary,
without burdening annual operating budgets to do so.
Budget Comments on Proposed Budget
Noexpenditures for 2021.
160
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP IMP GEN GOV BLDG - LIBRARY
411CAPITAL IMP-GEN GOVT. BLDGActualActualAdoptedDepartmentCity ManagerCouncil
45500LIBRARYExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges-625----
4999Capital Outlay------
6999Contingencies & Transfers------
TOTAL: CAP IMP GEN GOV BLDG - LIBRARY-625----
Activity Description
Fund 411 was established to account for building improvements and major maintenance not included in operating
budgets. The City Council has committed funds here as they have become available over time, creating a fund balance
available for building improvements. Recently, the City has taken steps to incorporate building improvements and major
maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.
Objectives
The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary,
without burdening annual operating budgets to do so.
Budget Comments on Proposed Budget
Noexpenditures for 2021.
161
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP IMP PARKS
412CAPITAL IMPROVEMENT PARKSActualActualAdoptedDepartmentCity ManagerCouncil
45200PARKSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges--35,000---
4999Capital Outlay--500,000---
6999Contingencies & Transfers------
TOTALS: CAP IMP PARKS--535,000---
Activity Description
This activity provides for capital improvements in the City's park system, including major improvements and major
repairs/replacements to park buildings, playgrounds, recreational facilities, and park amenities.
Objectives
1. Continued development of Master Planning in Parks selected by the Park & Rec Commission
2. Investigate funding alternatives for Parks Capital Improvements
3. Update Parks 5-year CIP
Budget Comments on Proposed Budget
No expenditures in 2021.
162
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: INFRASTRUCTURE FUND
430INFRASTRUCTURE FUNDActualActualAdoptedDepartmentCity ManagerCouncil
46323CAP IMP EXPENSEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services--150,402147,762147,762147,762
1999Supplies-3,113-3,5003,5003,500
2999Other Services & Charges93,8642,29423,25023,45023,45023,450
4999Capital Outlay10,683-895,000600,000600,000600,000
6999Contingencies & Transfers------
TOTALS: INFRASTRUCTURE FUND104,5475,4071,068,652774,712774,712774,712
Activity Description
The City's street rehabilitation program was initiated with funding from liquor funds in 1996, and with annual transfers, will
perpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source of
revenue was secured in 2000, on a 2-year renewable cycle, with the certification of the City State-Aid Street System, making
available limited state aid funding for local streets. 2021 will focus on Zone 4B and Zone 5.
Objectives
The Infrastructure Fund supports city costs to perpetuate the city-wide street rehab program. Two entire cycles of the city-
wide zones has been completed. The 3rd cycle of the has now completed Zones 1, 2 & 3 located east of Central Avenue, and
Zone 4A located in the NW Quadrant of the City.
Budget Comments on Proposed Budget
The Infrastructure Fund budget for 2021 is $774,712 which accounts for the City's portion of the cost share policy for Street
Zone and MSA street improvements.
163
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: WATER CONSTRUCTION FUND NON-OPERATING
651WATER CONSTRUCTION FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49449NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges48,37820,254----
4999Capital Outlay--75,000100,000100,000100,000
6999Contingencies & Transfers------
TOTALS: WATER CONSTRUCTION FUND NON-OPERATING48,37820,25475,000100,000100,000100,000
Activity Description
This fund covers capital improvements to the City's water distribution system and the reconstruction and/or repairs to the
distribution system including mains, pumping stations, water tower, and operational control valves.
Objectives
1. Coordinate repair/replacement of water mains that are in the street reconstruction zones or major
improvement projects.
2. Continue cooperative Water Main Cleaning and Lining Program with the City of Minneapolis annual
program which may include cement mortar or structural lining. Alternatively, for water main segments
that have experienced a high incidence of breaks, the mains will be completely replaced.
3. Continue updates/repairs to major components of water distribution system such as gate valves,
hydrants, valve boxes and SCADA Controls.
Budget Comments on Proposed Budget
To continue addressing the rehabilitation of an aging water system, below are the proposed Water Construction projects:
1. Annual Water Main Cleaning and Lining program, or water main replacement, for water distribution and quality
improvement, based on approved three-year program. 2021 program will continue from 2020 program area.
2. Miscellaneous repairs to address an aging water system under the Miscellaneous Utility Program.
164
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: SEWER CONSTRUCTION FUND NON-OPERATING
652SEWER CONSTRUCTION FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49499NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges27,705-----
4999Capital Outlay--250,000270,000270,000270,000
6999Contingencies & Transfers------
TOTALS: SEWER CONSTRUCTION27,705-250,000270,000270,000270,000
Activity Description
This fund supports capital improvements to the City's sanitary sewer system and major repairs in the sanitary sewer
collection system including mains, lift stations, and manholes.
Objectives
Major Capital Improvements , ongoing system rehabilitation or recommended major maintenance as follows:
1. Annual Sanitary Sewer Lining sewer lining system improvements in all collection districts.
2. Annual pipe replacement or structural repairs, to address an aging collection system under the
Miscellaneous Utility Program.
3. Measures to reduce I/I as directed by the MCES (Metro Council Environmental Services, i.e. the sewage
treatment plant operator) On-going I/I Reduction Plan.
Budget Comments on Proposed Budget
To continue addressing the rehabilitation of an aging sewer system, below are the proposed Sewer Construction
projects:
1. Annual Sanitary Sewer Lining Program and system improvements in all collection districts.
2. Measures to reduce I/I in our collection system as directed MCES (Metro Council Environmental Services,
i.e. the sewage treatment plant operator).
3. Annual pipe replacement or structural repairs, to address an aging collection system.
165
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STORM SEWER CONSTRUCTION FUND
653STORM SEWER CONSTRUCTION FUNDActualActualAdoptedDepartmentCity ManagerCouncil
49699NON-OPERATINGExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges166,557-----
4999Capital Outlay--190,000215,000215,000215,000
6999Contingencies & Transfers------
TOTALS: STORM SEWER CONSTRUCTION FUND NON-OPERATING166,557-190,000215,000215,000215,000
Activity Description
This fund supports capital improvements and major repairs in the storm sewer collection system, flood mitigation, water
quality improvements, and other surface water related activities.
Objectives
1. Continue the annual program of replacing or upgrading catch basins, manholes and storm pipe in the street
rehabilitation zones.
2. Continue to address localized flooding issues throughout the City.
3. Implement 5 year CIP improvements in partnership with the MWMO.
Budget Comments on Proposed Budget
Consistent with the 5 year Capital Implementation Plan, below are the proposed Storm Sewer Construction projects:
1. Rehab or Replacement of Storm Pipe , CB's or MH's in annual Street Rehab zones or MSA Program.
2. Miscellaneous Utility Program work city-wide for pipe or structure repairs.
166
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CENTRAL GARAGE
701CENTRAL GARAGEActualActualAdoptedDepartmentCity ManagerCouncil
49950CENTRAL GARAGEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services228,200237,812276,022289,491289,491289,491
1999Supplies165,362155,032175,450183,475183,475183,475
2999Other Services & Charges234,148262,661275,525279,284279,284279,284
4999Capital Outlay--25,00026,00026,00026,000
6999Contingencies & Transfers4,0004,00024,0005,0005,0005,000
TOTALS: CENTRAL GARAGE631,710659,505775,997783,250783,250783,250
Activity Description
Central Garage provides preventive general maintenance and repair for all city -owned vehicles and equipment.
The City currently has over 300 pieces of equipment that are maintained on a regular basis. This is an internal service fund
with revenue generated by charges to other departments for all repair and maintenance services performed by members of
this department. This department budget also covers regular maintenance costs for the MSC Building.
Objectives
1. Maintain the MSC building for central equipment servicing for various city departments.
2. Provide cost effective purchasing of vehicle parts, petroleum, oil, lubricants, and services for city vehicles and
equipment.
3. Continue participation in the Metro Fuel Purchasing Program to establish a fixed per gallon price for the entire year for
approximately 60% of our annual fuel purchases JPA of over 40 cities and counties providing stable, low-cost fuel pricing.
4. Maintain shop equipment with low inventory.
5. Complete bituminous resurfacing modifications in the rear yard.
Budget Comments on Proposed Budget
The Public Works garage and MSC operating budget proposed for 2021 is $783,250,which is a 0.93% increase or
$7,253from the 2020 budget. Major line items contributing to the increase:
1. Personnel increased by $13,469 to account for COLA increases and step system.
2. Supplies increased by $8,025 as minor equipment and supplies for the MSC have increased.
3. Other services and charges saw minor increases in multiple line items totaling $3,759.
4. Transfers out has a $19,000 decrease.
167
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT GARAGE
434CAP EQUIP REPLACEMENTActualActualAdoptedDepartmentCity ManagerCouncil
49950GARAGEExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay------
6999Contingencies & Transfers31,67717,384----
TOTALS: CAP EQUIP REPLACEMENT GARAGE31,67717,384----
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more
costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar amount
is set aside each year. A detailed equipment plan was created in 2020 to organize and plan the timing of capital additions and
replacements. The continued goal is to eliminate large spikes in cost and maintain the equipment necessary to perform all
routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow removal
tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating equipment
use and condition to maximize the service life of each piece of equipment
Budget Comments on Proposed Budget
Item & Projected Cost
No Requests for 2021.
168
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CENTRAL GARAGE
705BUILDING MAINTENANCEActualActualAdoptedDepartmentCity ManagerCouncil
49970BUILDING MAINT. INTERNAL SERVICESExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services180,697189,487220,753228,574228,574228,574
1999Supplies3,8759,20323,35025,45025,45025,450
2999Other Services & Charges3,4173,4545,9506,4006,4006,400
4999Capital Outlay------
6999Contingencies & Transfers88,917-----
TOTALS: BUILDING MAINT. INTERNAL SERVICES276,905202,143250,053260,424260,424260,424
Activity Description
This departmentwas transferred to Public Works in 2014. The department provides buildingmaintenance services to city
buildings. This includes both custodial services provided by part-time custodians, as well as analysis and coordination by the
full-time Facilities Maintenance Supervisor of more technical building systems maintenance and repair requests. Costs of this
department are allocated proportionately to use by each respective building/department. This is reflected as an internal
charge in the budgets of the user departments.
Note that the Recreation Department -Murzyn Hall budget (101.45129) includes additional part-time custodians, serving
solely at Murzyn Hall, which are not included in this 701.49970 internal service department budget.
Objectives
This department's two main objectives is professional coordination of the maintenance and repair of all city buildings. The
second main objective to provide cost-effective custodial services for four of those buildings:
1) City Hall
2) Public Safety Center
3) Library
4) Municipal Service Center
Budget Comments on Proposed Budget
Beginning in 2016, all costs of this internal service are collected in fund/department 701.49970. Within each user
department's 2015 budget, their respective allocable share of the cost is reflected under the new line item 4010 Building
Maintenance -Internal Services.
The Building Maintenance 2021 budget is $260,424 a $10,371 increase over 2021 or 4.15%. Major areas of change are:
1. Personnel increased by $7,821 to account for COLA and scheduled step increases.
2. Supplies increased by $2,100 overall.
169
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170
2021
Recreation Director
Admin. Assistant/
Clerk-Typist II
Recreation Clerk (PT)
Senior Citizen
Program
Program
Coordinator
Coordinator
Coordinator (PT)
Custodian II
(9 PT)
171
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172
RECREATION
EXPENDITURE SUMMARY
1,100,000
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
2018201920202021
Personal ServicesSuppliesOther Services & Charges
Capital OutlayContingencies & Transfers
173
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174
Rec. Admin.
TravelingTrips & Senior Murzyn HylanderAfter School21st CenturyCap. Equip.
----------------
431
41,4004,00045,40032,5006,0007,00045,500-100
--------
262
Art
20,0002,00022,00022,7003,00018,00043,700-21,700
Programs
--------
261
78,9353,0548,000407-1,204
90,39636,4005,00050,20091,600
Center
101
---
---
93,5523,62084,700483-1,426
182,355118,00019,15046,631183,781
---
---
Hall101
42,15423,53188,2543,4155,000455-1,346
97,12476,5003,20018,77098,470
Citizens
101
---
---
9105,000121
29,56223,6003505,97129,921-359
City of Columbia Heights, Minnesota
Outings
101
------
1,6312,50021746,50231,4002,92512,82047,145-643
Athletics
BUDGET 2021
Recreation
101------
404-1,193
78,2543,0289,00090,68661,8002,35027,72991,879
Enrichment
Youth
------
101
26,1791,01314,00013541,32727,7001,70012,32741,727-400
Athletics
Adult
------
101
41,6181,61011,00021554,44338,4002,70013,97755,077-634
Athletics
Youth
101------
239,184-3,648
9,25410,0001,234259,672196,00012,80054,520263,320
Recreation
------
101
Transfers & Non Rev Receipts
Other Services and Charges
36999Sales and Related ChargesContingencies & Transfers
33999Charge for Services
32999Intergovernmental
31999Licenses & Permits
Personal Services
34999Fines & Forfeits
35999Miscellaneous
Capital Outlay
Change to Fund Balance
Expenses
Revenue
Supplies
30999Taxes
Total Expenses
Total Revenue
3919909991999299949996999
175
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176
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: RECREATION ADMINISTRATION
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45000RECREATION ADMINISTRATIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services173,879186,165188,200196,000196,000196,000
1999Supplies4,64514,34812,80012,80012,80012,800
2999Other Services & Charges35,51439,42348,56954,52054,52054,520
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: RECREATION ADMINISTRATION214,038239,935249,569263,320263,320263,320
Activity Description
This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation Department
is comprised of 11 main areas in which the Director, fifty percent full time Clerk-Typist II, and one half-time Recreation Clerk
disperse their time. Each of the 11 areas has its own separate budget. This category provides salaries for the department as
well as supplies and contractual services for the department. Recreation Administration also funds space allocation to the
Murzyn Hall budget for office space.
Objectives
1. Continue to improve customer service to our very diverse and ever changing community.
2. Promote our recreation programs by utilizing local papers, social media and schools to get advertising out to members of our
community.
Budget Comments on Proposed Budget
The Recreation Administration total budget has increased by $13,751. Personal Services has had an increase of $7,800 for wage
and fringe adjustments. Information Services has been increased by $500 and insurance increased by $200. $6,000 is budgeted
for fireworks. This budget provides $3,020 for Murzyn Hall office space allocation. The Recreation registration software has
been increased by $5,000 to upgrade and make the program better for staff and the participants.
177
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: YOUTH ATHLETICS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45001YOUTH ATHLETICSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services17,11440,99137,20038,40038,40038,400
1999Supplies2452772,7002,7002,7002,700
2999Other Services & Charges12,35314,40213,92713,97713,97713,977
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: YOUTH ATHLETICS29,71255,66953,82755,07755,07755,077
Activity Description
This activity classification encompasses recreational programs provided to youth. These programs consist of children
and adolescents K-12. Programs fall under several sport-specific headings, including baseball, softball, basketball,
football, soccer, volleyball, and wrestling. All programs are participation-oriented, with the focus on fun, socialization,
and athletic skill development. These particular programs provide the youth of Columbia Heights with supervised play
opportunities at local gym facilities and neighborhood parks. This category also provides one-forth of the Recreation
Coordinatorsalary, gym supervisors and officials. Youth Athletics also provides office space to the J.P.M. budget.
Objectives
1. Work with our varsity coaches to help develop our youth sports programs.
2. Explore options of creating additional sports programs for younger ages.
Budget Comments on Proposed Budget
The 2021 Youth Athletics budget has increased $1,250. 25% of the full and part-time Recreation Coordinator salary is
included within this budget. One reason this budget has not had major increases is due to the significant donation of
athletic equipment made by the Columbia Heights Athletic Boosters Association. The Youth Athletic budget also
provides $2,977 for space allocation to J.P.M.
178
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: ADULT ATHLETICS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45003ADULT ATHLETICSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services19,27312,59326,30027,70027,70027,700
1999Supplies1,2534481,7001,7001,7001,700
2999Other Services & Charges11,67511,78212,27712,32712,32712,327
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: ADULT ATHLETICS32,20024,82340,27741,72741,72741,727
Activity Description
This activity encompasses recreational programs provided to adults in Columbia Heights. Leagues are administered in
summerand fall.An annual summer softball tournament is held during the Columbia Heights Jamboree. This activity
also provides one-forth of the Recreation Coordinator salary and covers costs of umpires and referees. J.P.M. budget is
also paid for space allocation for office space and storage space.
Objectives
1. Explore healthy options for adult programs to be held at the Hylander Center.
2. Continueto coordinate a very organized and competitive adult softball program.
Budget Comments on Proposed Budget
The total Adult Athletics budget for 2021 has an increase of $1,450. Personal Services had an increase of $1,400 for step
increases and fringe adjustments for Recreation Coordinator salary. Murzyn Hall budget also received space allocation
from Adult Athletics in the amount of $2,977.
179
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: YOUTH ENRICHMENT
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45004YOUTH ENRICHMENTExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services35,36531,46960,30061,80061,80061,800
1999Supplies1,3691,7102,3502,3502,3502,350
2999Other Services & Charges26,61025,47027,28827,72927,72927,729
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: YOUTH ENRICHMENT63,34558,64989,93891,87991,87991,879
Activity Description
This activity classification encompasses recreational, academic, athletic, and enrichment programs provided to the
youth ages 3-13. These offerings are participation-oriented, with the focus on fun, socialization, achievement, and skill
development. Dance and tumbling runs throughout the fall, winter, and spring sessions. Special events that are
family-oriented and run throughout the year are Bunny Brunch, Halloween Spooktacular, and Breakfast with Santa.
The Traveling Puppet Wagon, which was funded through a grant from the Medtronic Foundation in 1998 has been
operating for the last twenty-two years. The Puppet Wagon travels to neighborhood parks and performs a variety of
family-based puppet shows. Youth Enrichment funds office, storage and program space within the Murzyn Hall
budget. This budget also provides one-fourth of the Recreation Coordinator salary.
Objectives
1. Continue to create classes, programs and special events that provide more opportunities to meet our diverse
community needs.
2. Expand our gymnastics and dance programs to align with our current year-round martial arts programs
Budget Comments on Proposed Budget
The Youth Enrichment budget has an increase of $1,941. This budget provides salaries for summer seasonal positions
not covered by the grant. This budget provides $26,229 for space allocation to the Murzyn Hall budget. One-forth of
the Recreation Coordinator salary is paid from this budget.
180
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: TRAVELING ATHLETICS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45005TRAVELING ATHLETICSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services19,27312,59330,00031,40031,40031,400
1999Supplies-2152,9252,9252,9252,925
2999Other Services & Charges16,99213,04312,72712,82012,82012,820
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: TRAVELING ATHLETICS36,26525,85145,65247,14547,14547,145
Activity Description
This activity classification encompasses competitive athletic opportunities offered to Columbia Heights youth in grades
3-12. Teams are formed in basketball, baseball, and softball, with players selected by ability after pre-season tryouts.
Teams are organized and equipped through the Recreation Department, which is unique in the metro area. Teams
compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one-forth of the
Athletic Coordinator salary as well as league fees for team memberships.
Objectives
1. Continue to participate in more competitive youth leagues that play at a higher level.
2. Work with surrounding communities to create youth sports leagues which are more beginner level at the younger
ages.
Budget Comments on Proposed Budget
Traveling Athletics budget has increased $1,400 for Personal Services. 25% of the Recreation Coordinator salary is
budgeted in this fund. Space allocation of $3,020 was also provided to the Murzyn Hall budget.
181
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: TRIPS & OUTINGS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45030TRIPS & OUTINGSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services21,46621,99022,90023,60023,60023,600
1999Supplies--350350350350
2999Other Services & Charges11,1804,41617,5705,9715,9715,971
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: TRIPS & OUTINGS32,64726,40640,82029,92129,92129,921
Activity Description
Trips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly trip
flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program.
This activity provides twenty-five percent of the Senior Citizen Coordinator salary. Trips and Outings also budgets
monies for office space allocation to Murzyn Hall.
Objectives
1. Provide seniors with a well-planned and well-executed trip schedule of both one-day extended trips and small group
excursions.
2. Offer seniors a wide variety of well thought out and professionally executed trips that are extended trip options and
ones closer to home.
Budget Comments on Proposed Budget
Trips and Outings budget has decreased $10,899. Personal Services has an increase of $700 for cost of living. 25% of
the Senior Citizen Coordinator salary is budgeted within the Trips and Outings budget. The Murzyn Hall budget also
received $771 for space allocation.
182
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: SENIOR CITIZENS
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45040SENIOR CITIZENSExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services71,01371,30174,10076,50076,50076,500
1999Supplies2,0851,5263,2003,2003,2003,200
2999Other Services & Charges16,35317,12018,54218,77018,77018,770
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: SENIOR CITIZENS89,45189,94895,84298,47098,47098,470
Activity Description
The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in
the community. The center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. This program provides
seventy-five percent of the Senior Citizen Coordinator salary. The senior citizen budget also provides space allocation
for Murzyn Hall for office, storage and senior center space.
Objectives
1. To provide social, educational, and recreational programs to seniors in the community.
2. To serve as a center that provides resource information regarding senior issues and concerns.
3. Continue to provide the opportunity for senior exercise programs.
4. Offer seniors a variety of options in programs that address social, educational and recreational needs.
Budget Comments on Proposed Budget
The total Senior Citizens budget has increased by $2,628. 75% of the Senior Coordinator salary is budgeted under this
budget. There was a charge of $13,570 for space allocation to Murzyn Hall.
183
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: MURZYN HALL
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45129MURZYN HALLExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services113,216112,102116,100118,000118,000118,000
1999Supplies23,4279,22419,15019,15019,15019,150
2999Other Services & Charges34,44451,15546,55746,63146,63146,631
4999Capital Outlay69,115-----
6999Contingencies & Transfers23,00023,00023,000---
TOTALS: MURZYN HALL263,203195,481204,807183,781183,781183,781
Activity Description
In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/activities, 1,500 hours for
weddings, and 1,000 hours for meetings. Approximately 20% of the users are charged while the remaining 80% are
fee waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near full
capacity throughout the year. Murzyn Hall budget provides salaries for part-time custodians and 50% of the
Recreation Secretary position.
Objectives
1. Continue to provide renters a first rate facility for special events.
Budget Comments on Proposed Budget
The Murzyn Hall budget has a decrease of $21,026. Personal Services has an increase of $1,900 for salaries and fringe
adjustments. A space allocation credit of $52,564 was received from the recreation budgets. Minor increases were
made to phone, water, sewer, Information Services and credit card fees. The transfer out to bonds for the Honeywell
project was eliminated this year for a savings of $23,000.
184
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: HYLANDER CENTER
101GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45130HYLANDER CENTERExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services24,24224,42636,30036,40036,40036,400
1999Supplies185685,0005,0005,0005,000
2999Other Services & Charges46,75143,59150,10050,20050,20050,200
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: HYLANDER CENTER71,17868,08591,40091,60091,60091,600
Activity Description
The Hylander Center budget covers the staff and utilities to maintain and operate the Hylander Center gym and fitness
room. This budget includes utilities and cleaning that is serviced by the school district and then paid from this account.
Objectives
1. Promote the facility to gain additional users.
2. Continue to expand revenue by operating tournaments.
Budget Comments on Proposed Budget
The Hylander Center budget increased $200. Minor Equipment is budgeted at $5,000 to start with replacing fitness
center equipment that has reached it's life expectancy. Insurance increased by $100. Building Maintenance done by
the School District is budgeted at $49,000.
185
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: PROGRAM REVENUE EXPENDED
261AFTER SCHOOL PROGRAMSActualActualAdoptedDepartmentCity ManagerCouncil
45029PROGRAM REVENUE EXPENDEDExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services10,0205,61722,60022,70022,70022,700
1999Supplies450-3,0003,0003,0003,000
2999Other Services & Charges9,02610,08618,00018,00018,00018,000
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: PROGRAM REVENUE EXPENDED19,49615,70343,60043,70043,70043,700
Activity Description
Within fund 261, a separate expense department was created for each separate grant contract obtained in the past.
The expense department shown here, 45029 program income expended, is only used within fund 261 when an active
grant is not available. This activity covers summer programs and school out day programs.
Objectives
1. Use existing fund balance tocontinue providing services at previous levels in accordance with the terms of the past
grants received for this activity.
2. Review options for obtaining future grants for this type of youth programming.
Budget Comments on Proposed Budget
Within fund 261, a separate expense department was created for each separate grant contract obtained in the past.
The expense department shown here, 45029 program income expended, is only used within fund 261 when an active
grant is not available. This is grant revenue that will be spent for the same purposes as the original grant was intended.
186
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: ISD 13 Pass-Through
26221st CENTURY ARTSActualActualAdoptedDepartmentCity ManagerCouncil
45020ISD 13 PASS-THROUGHExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services17,57118,70732,40032,50032,50032,500
1999Supplies3891,0296,0006,0006,0006,000
2999Other Services & Charges7,04210,9847,0007,0007,0007,000
4999Capital Outlay------
6999Contingencies & Transfers------
TOTALS: ISD 13 PASS-THROUGH25,00230,72045,40045,50045,50045,500
Activity Description
The 21st Century Arts budget is the Recreation Department's Federal grant that we received with the Columbia Heights
School District. It is focused on programs within the Arts.
Objectives
1. Create diverseprograms to reach new participantsfollowing grant guidelines.
Budget Comments on Proposed Budget
The 21st Century Arts budget is the Recreation Department's Federal grant that we received with the Columbia Heights
School District. It is focused on programs within the Arts. It funds instructors, trips, and supplies.
187
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT GENERAL
431CAP EQUIP REPLACEMENT GENERALActualActualAdoptedDepartmentCity ManagerCouncil
45000RECREATION ADMINISTRATIONExpenseExpenseBudgetProposedProposedAdopted
Line ItemDescription201820192020202120212021
0999Personal Services------
1999Supplies------
2999Other Services & Charges------
4999Capital Outlay--45,000---
6999Contingencies & Transfers------
TOTALS: CAP EQUIP REPLACEMENT GENERAL--45,000---
Activity Description
No purchases proposed for 2021.
Objectives
No purchases proposed for 2021.
Budget Comments on Proposed Budget
No purchases proposed for 2021.
188
189
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190
History of Tax Supported Operating Expenditures
General Fund, Library Fund, EDA Fund*
Adopted Budget
18,000,000
16,000,000
14,000,000
15,708,589
12,000,000
14,891,721
10,000,000
8,000,000
13,903,277
6,000,000
4,000,000
2,000,000
0
2020
20192021
2018
20162017
20122013
20142015
*Includes only EDA Expenditures supported by EDA levy, not the special district HRA levy.
Increase from 2017 to 2018 reflects $1,400,000 transferred to the Capital Building Fund.
191
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192
History of Changes in Operating Tax Levy
2012 -2021
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
2012201320142015201620172018201920202021
General Fund
7,590,1297,973,4048,328,8968,673,0008,641,4528,925,0009,481,00010,051,00010,963,00011,631,000
Library Fund
765,195777,000784,770804,389813,999845,111919,244955,0951,002,8501,032,936
EDA
84,81184,81184,00084,00078,02384,000220,100242,100245,100255,500
All levies shown include both the local levy and the area-wide fiscal disparities levy.
193
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194
(696,700)(1,765,501)(3,393,605)(5,107,119)(6,654,675)(8,541,144)(10,224,560)(12,417,248)(14,608,581)(16,972,724)(19,336,867)(21,192,014)(22,959,796)(24,701,580)(26,434,548)(28,038,125)(29,634,136)(31
,096,555)(32,483,751)
(Reductions)
Cumulative
-
(696,700)(1,068,801)(1,628,104)(1,713,514)(1,547,556)(1,886,469)(1,683,416)(2,192,688)(2,191,333)(2,364,143)(2,364,143)(1,855,147)(1,767,782)(1,741,784)(1,732,968)(1,603,577)(1,596,011)(1,462,419)(1,
387,196)
Reduction)
(Annual-
3,259,3232,562,6232,190,5221,631,2191,545,8091,711,7671,372,8541,575,9071,066,6351,067,990895,180895,1801,404,1761,491,5411,517,5391,526,3551,655,7461,663,3121,796,9041,872,127
Annual Aid
Total
History of State Aid Reductions
Market Value
607,324607,324587,319572,742517,322473,173451,574452,948171,455172,810
Homestead
----------
City of Columbia Heights
Credit
2021 Budget
2,651,9991,955,2991,603,2031,058,4771,028,4871,238,594921,2801,122,959895,180895,180895,180895,1801,404,1761,491,5411,517,5391,526,3551,655,7461,663,3121,796,9041,872,127
Government
Local
Aid
20032003200420052006200720082009201020112012201320142015201620172018201920202021
Year
Aid After 2003 Legislative Reductions
Aid CertifiedCertified Aid
Actual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual AidActual Aid
195
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196
City of Columbia Heights, Minnesota
Homestead Properties with Various Values
TAX LEVIES PAYABLE 2019 - 2021
Local
Taxable Market ValueShare Only$$%
After ExclusionsCity TaxChangeChange
PAYABLE 2019162,8841,087.7761.596.0%
PAYABLE 2020183,2671,178.7490.978.4%
PAYABLE 2021190,8971,299.96121.2210.3%
PAYABLE 2019151,5481,011.63109.9512.2%
PAYABLE 2020181,5231,167.16155.5315.4%
PAYABLE 2021171,0591,165.12-2.04-0.2%
PAYABLE 2019175,2011,169.9036.853.3%
PAYABLE 2020195,1481,254.6284.727.2%
PAYABLE 2021188,0631,280.9026.282.1%
PAYABLE 2019175,7461,173.23163.9616.2%
PAYABLE 2020209,8631,349.80176.5715.0%
PAYABLE 2021197,1101,342.18-7.62-0.6%
PAYABLE 2019186,3191,244.01119.0610.6%
PAYABLE 2020208,8821,343.3699.358.0%
PAYABLE 2021200,8161,367.3824.021.8%
PAYABLE 2019195,1831,303.4562.185.0%
PAYABLE 2020219,3391,410.24106.798.2%
PAYABLE 2021228,9591,559.40149.1610.6%
PAYABLE 2019218,0381,455.69117.678.8%
PAYABLE 2020238,3121,532.4276.735.3%
PAYABLE 2021236,0231,607.0674.644.9%
PAYABLE 2019249,9751,669.33223.0815.4%
PAYABLE 2020283,8741,825.66156.339.4%
PAYABLE 2021269,1591,833.167.500.4%
PAYABLE 2019250,3021,671.37122.997.9%
PAYABLE 2020242,9991,562.64-108.73-6.5%
PAYABLE 2021237,0041,613.8851.243.3%
PAYABLE 2019224,6871,500.44-98.70-6.2%
PAYABLE 2020277,1161,781.92281.4818.8%
PAYABLE 2021277,2251,887.62105.705.9%
*2021 is Proposed
197
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198
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2021 Budget Information
TOTAL PERSONNEL - F.T.E. & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20212018201920202021
ADMINISTRATION
Mayor0.2013,80013,80013,80013,800
City Council0.8031,20031,20031,20031,200
TOTAL1.0045,00045,00045,00045,000
ASSESSING
Interdepartmental Labor - PW0.115,6065,6325,1475,302
Rounding---32-47-2
TOTAL0.115,6065,6005,1005,300
CABLE TELEVISION
Intern0.02-5,1005,1005,100
Transfer in from City Manager0.5040,28833,65738,00539,663
Rounding0.00--57-5-63
TOTAL0.5240,28838,70043,10044,700
CITY MANAGER
City Manager1.00166,123166,123161,300165,845
HR Manager1.00110,663110,66391,49995,037
Administrative Assistant - HR1.0063,72763,72765,44767,391
Communications Specialist1.0080,57567,31376,01079,326
Special Projects Coordinator1.00--58,50355,181
Transfer in from City Clerk0.4026,02226,03025,55227,228
Transfer out to Cable Television-0.50-40,288-33,657-38,005-39,663
Transfer out to EDA-0.15---8,775-8,277
Transfer out to Refuse-0.07---4,388-3,863
Transfer out to Recycling-0.07---4,388-3,863
Rounding--1-55-43
TOTAL4.61406,822400,200422,700434,300
CITY CLERK
City Clerk1.0065,05565,07563,88168,071
Temp Admin PT0.15---5,100
Temp for Absentee Ballots (12 wks. total)0.006,000-8,640-
Election Head Judges0.003,500-4,860-
Election Asst. Head Judges0.003,220-4,500-
Election Judges0.0025,344-36,000-
Student Election Judges0.001,152-1,262-
Transfer out to City Manager-0.40-26,022-26,030-25,552-27,228
Interdepartmental Labor - Public Works0.003,410---
Rounding0.00--459-43
TOTAL0.7581,65939,00093,60045,900
PLANNING & INSPECTIONS/EDA
Community Development Director1.00118,546118,546116,473121,726
Community Development Manager0.00-83,969--
Community Development Coordinator1.00--57,97260,786
Economic Development Manager0.0059,573---
Planner1.0083,96986,54991,83094,572
Building Official1.0086,70586,70584,42590,675
Secretary II Permits1.0056,42254,42259,23353,971
Secretary II Community Development0.5047,28747,28738,10333,842
Planning & Inspections/EDA Continued Next Page
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
2021 Budget Information
TOTAL PERSONNEL - F.T.E. & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20212018201920202021
Planning & Inspections/EDA Continued
Intern0.009,02416,100--
Intern - Inspections0.00-9,2009,200-
Transfer out Special Projects Coordinator0.15--8,7768,277
Rounding0.00-2288-49
TOTAL5.65461,526502,800466,100463,800
FINANCE
Finance Director1.00128,809128,806136,546140,590
Assistant Finance Director1.0097,10197,109103,026106,098
Accounting Coordinator1.0060,95360,95364,67466,606
Payroll Accountant1.0061,72761,72765,44767,391
Accounting Clerk II - Utility1.0051,28151,28157,73459,460
Budget Coordinator1.0051,28151,28154,42656,048
Accounting Clerk I Utility1.0049,15949,15952,15953,719
Accounting Clerk II1.0046,24049,96354,42656,048
Receptionist0.7033,99733,99736,05037,128
Accounting Clerk I: Liquor1.0048,84045,65049,71353,719
Rounding0.0012-26-1-7
TOTAL9.70629,400629,900674,200696,800
FIRE DEPARTMENT/PROPERTY INSPECTIONS
Fire Chief1.00122,122122,122126,262132,742
Assistant Fire Chief1.00100,907100,907106,067101,385
Captain IV3.00-176,244280,590288,944
Captain III0.00249,69983,233--
Journeyman Firefighter0.0077,08977,08981,78584,630
Journeyman II1.00--83,219-
Fighter I3.00--197,911213,340
Firefighter II1.00142,166--76,475
Firefighter III0.00-149,855--
Secretary1.0054,42254,42257,73354,540
Paid on Call Firefighters-88,00088,000114,500119,000
Clerk Typist II0.5025,00027,00028,00026,291
Property Inspections - Seasonals0.504,0004,0004,0004,000
Various OT46,00065,00065,00067,000
Rounding--28-1-47
TOTAL12.00909,405947,9001,145,0661,168,300
GENERAL GOVERNMENT CITY HALL
Interdepartmental Labor - Public Works0.001,100---
TOTAL0.001,100---
INFORMATION SYSTEMS
IS Director1.00104,987104,987111,402114,731
Asst. IS Director1.0074,04174,04178,39080,728
IS Technician1.0056,37856,37859,62261,397
Rounding--68644
TOTAL3.00235,406235,400249,500256,900
LIBRARY
Library Director1.00108,428111,740119,312122,842
Library Continued Next Page
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
2021 Budget Information
TOTAL PERSONNEL - F.T.E. & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20212018201920202021
Library Continued
Youth Services Librarian1.0073,44073,80778,30480,646
Adult Services Librarian1.0070,50072,70578,30480,646
Clerk Typist II - Adult Services1.0046,50148,50153,57256,250
Clerk Typist II - Youth Services1.0048,53548,53551,49353,032
3 Library Supervisors0.6834,98234,98236,02636,026
11 Pages1.9464,30264,30263,71163,080
Library Aide0.35--14,23814,982
Library Clerk1.0043,95245,76448,72750,183
Interdepartmental Labor - Public Works2,5002,5002,5002,000
Rounding0.00-641313
TOTAL8.97493,140502,900546,200559,700
MUNICIPAL LIQUOR STORES
STORE #1
Liquor Operations Manager0.4745,44946,92449,79253,638
Assistant Store Managers2.00121,324121,324128,712132,552
Store Supervisors1.7961,14662,68377,53684,388
Retail Clerks4.97176,251176,395178,806182,713
Rounding0.0029-26549
Total Store #19.23404,199407,300434,900453,300
STORE #2
Liquor Operations Manager0.3835,77937,93840,25743,367
Assistant Store Managers2.00121,324121,324128,712132,552
Store Supervisors0.8733,19136,19139,09345,471
Retail Clerks4.40143,540144,213159,503159,142
Rounding0.00-353135-32
Total Store #27.65333,799339,697367,600380,500
STORE #3
Liquor Operations Manager0.1515,47214,97615,89117,119
Store Supervisors1.0354,36758,82544,04538,218
Retail Clerks2.3675,35966,83170,47885,393
Rounding0.004-33-1470
Total Store #33.54145,202140,599130,400140,800
TOTAL ALL STORES20.42883,200887,600932,900974,600
POLICE DEPARTMENT
Police Chief1.00127,882120,942135,562139,582
Police Captain2.00106,031212,062227,350245,230
Police Sergeants4.00528,008426,024459,816477,322
Police Officers22.001,788,2731,774,2571,962,3272,128,205
Record Technicians4.00150,354149,519217,878238,433
Community Service Officers2.0048,09948,09951,03695,717
Part-time CSO2.50106,877109,240113,926120,897
Office Supervisor1.0071,52571,82576,20678,474
Information Systems Specialist1.0062,18960,52163,03466,734
Inv./Copr./Liason Pay Difference12,00012,00014,40014,400
FTO Pay $4/hr--5,7606,480
Rounding0.00-11526
TOTAL39.503,001,2382,984,5003,327,3003,611,500
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
2021 Budget Information
TOTAL PERSONNEL - F.T.E. & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20212018201920202021
PUBLIC WORKS DEPARTMENT
Public Works Director1.00133,606133,606141,970145,846
A.C.E.1.0099,85799,857105,942109,110
Utility Supervisor1.0097,13397,13396,894102,966
Street/Parks Supervisor1.0097,13397,133103,05099,798
Administrative Assistant/Refuse Coordinator1.0062,89768,28572,10274,250
Shop Foreman1.0072,30584,61789,77892,454
Administrative Assistant II-A1.0054,42254,42257,73359,459
Assessing Clerk0.8851,28135,92038,10339,239
Engineering Technician IV2.00156,458156,602166,161161,344
Engineering Technician III1.0068,72368,79548,64872,321
Foreman3.00217,837218,184231,395235,517
Maintenance III1.0050,27763,12268,21772,892
Maintenance Worker17.001,064,5401,063,9981,132,5921,135,736
Urban Forester1.00--52,40856,235
Facility Maintenance Supervisor1.0081,24584,61789,77892,454
PT Custodians1.9567,00467,00472,43574,597
Seasonal3.86115,336122,125125,789129,562
Interdepartmental Labor - Assessing-0.09-5,606-5,607-5,147-5,302
Interdepartmental Labor - City Manager0.14---7,726
Adjust Sum of Cost Factors to Form B-4.04-79,902-5,591--
Rounding0.00---1-
TOTAL35.702,404,5462,504,2222,687,8472,756,205
RECREATION DEPARTMENT
Recreation Director1.0094,93094,934100,618103,577
Senior Citizens Coordinator1.0064,92564,92568,88670,941
Senior Aerobic Instructors0.064,5004,5004,5004,500
Program Coordinator1.0052,60146,04847,83849,917
PT Program Coordinator0.70-28,62532,89234,667
Administrative Assistant II1.0051,72151,58154,82657,048
Recreation Clerk0.5020,47019,65619,11320,881
Seasonal2.5072,65072,65072,65072,650
PT Custodians2.1560,00060,00065,00065,000
Activities Instructor After School Programs0.8020,00020,00020,00020,000
Activities Instructor 21st Century Arts0.98-28,60028,60028,600
Rounding-281-23219
TOTAL11.69441,797491,800514,900528,000
GRAND TOTAL153.6210,040,13010,215,51811,153,51511,591,028
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CITY OF COLUMBIA HEIGHTS
GEOGRAPHICAL LOCATION
ANOKA
RAMSEY
HENNEPIN
COLUMBIA HEIGHTS
DAKOTA
SCOTT
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COMMUNITY PROFILE
City of Columbia Heights
Location
County Anoka House District 41B
Region Metro Congressional District 5
Senate District 41
History
What is now Columbia Heights was once part of Manomin County. Manomin was too small to support
itself, so on November 2, 1869; it was annexed to Anoka County. It was then considered part of Fridley
Township. On March 14, 1898, incorporation as a village was completed. The City Charter was adopted
on July 21, 1921. The City of Columbia Heights is 3.4 square miles in area.
Population
1900 123 1960 17,533 2010 19,496
1920 2,968 1970 23,997 2020 21,124
1930 5,613 1980 20,029
1940 6,053 1990 18,910
1950 8,175 2000 18,520
Miles of Streets and Alleys
Trunk Highways 3.0 City Streets 61.2
County 4.5 Alleys 18.9
Sewer and Water Main Miles
Storm Sewers 49.8 Water mains 72.5
Sanitary Sewers 59.9
Parks
City Parks 15 County Park 1
Playgrounds 15
Schools
Senior High 1 Elementary 4
Junior High 2 Parochial Elementary 1
Building Permits
Year Number Est. Construction Cost
2010 620 14,481,712
2011 796 7,986,467
2012 574 7,203,199
2013 609 7,388,271
2014 598 22,230,118
2015 611 21,916,792
2016 607 13,376,732
2017 1,434 36,189,715
2018 1,108 9,095,404
2019 1,176 14,753,109
2020 1,123 22,346,834
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GLOSSARY
Accounting System. The total structure of records and procedures which record, classify, summarize,
and report information on the financial position and results of operations of a government or any of its
funds, fund types, balanced account groups, or organizational components.
Accrual Basis. A basis of accounting in which transactions are recognized at the time they are incurred,
as opposed to when cash is received or spent.
Ad Valorem Tax. A tax collected from all the real property within the City based upon the property’s
value in proportion to all property in the City.
Ad Valorem Tax - Special Levy. A tax collected from all real property based upon the value of the
property. This category accounts for tax levies imposed on property for special purposes authorized by
state statute, e.g. debt service, Housing and Redevelopment Authority, contributions to the Fire Relief
Association, etc.
Annual Budget. The budget authorized by resolution of the City Council for the fiscal year.
Appropriation. An authorization of the City Council to incur obligations and spend City funds.
Appropriations are usually made for fixed amounts and are typically granted for one year.
Appropriation of Fund Balance. Using the existing fund balance for current operations.
Asset. Resources owned or held by a government, which have monetary value.
Attrition. A method of achieving a reduction in personnel by not refilling the positions vacated through
resignation, reassignment, transfer, retirement, or means other than layoffs.
Authorized Personnel. Employee positions, which are authorized in the adopted budget, to be filled
during the year.
Bond Proceeds. Funds received from the issuance of bonds. This is a type of borrowing similar to a loan.
Budget. A council approved plan for receiving and expending public funds. An estimate of expenditures
and the proposed means of financing them.
Proposed Budget. The recommended City Budget submitted by the City Manager to the City
Council.
Adopted Budget. The City Budget with final approval by City Council, which is submitted to
both the County Auditor and State Auditor.
Budgetary Basis. This refers to the basis of accounting used to estimate financing sources and uses in
the budget. The basis used by the City for proprietary funds is the full accrual method, similar to most
large businesses. For governmental funds, the City uses the modified accrual method, which focuses
more on the current operating year, similar to the cash basis. Under state law, these methods are also
required to be used in the City’s audited annual financial statements. See GAAP.
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Budgetary Control. The control or management of a government or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitations of available
appropriations and available revenues.
Budget Calendar. The schedule of key dates which a government follows in the preparation and
adoption of the budget.
Budget Message. A general discussion of the proposed budget presented in writing as part of the
budget document. The budget message explains principal budget issues against the background of
financial experience in recent years and presents recommendations regarding the financial policy for the
coming year.
Capital Improvements. Expenditures related to the acquisition, expansion or rehabilitation of an
element of the government's physical plant; sometimes referred to as infrastructure.
Capital Improvement Plan (CIP). A multi-year schedule of capital improvement projects and items. This
is a flexible budget document that is used as a planning tool for needed improvements.
Capital Outlay. Expenditures that result in the acquisition of or addition to fixed assets, which have a
value over $5,000 and have a useful life of greater than one year.
Capital Projects. Major construction, acquisition, or renovation activities, which add, value to a
government's physical assets or significantly increase their useful life. Also called capital improvements.
Cash Basis. A basis of accounting in which transactions are recognized only when cash is increased or
decreased.
Certified Tax Levy. The ad valorem tax levy that is recorded with Anoka County.
Class Rate. Set by the Legislature, class rates serve to tax different classes of property (commercial,
residential, agricultural) at different rates. See Tax Capacity Value.
Constant or Real Dollars. The presentation of dollar amounts adjusted for inflation to reflect the real
purchasing power of money as compared to a certain point in time in the past.
Consumer Price Index (CPI). A statistical description of price levels provided by the U.S. Department of
Labor. The index is used as a measure of the increase in the cost of living (i.e. economic inflation).
Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise
budgeted.
Contractual Services. Services rendered to a government by private firms, individuals, or other
governmental agencies. Examples include utilities, rent, maintenance agreements, and professional
consulting services.
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Cost-of-living Adjustment (COLA). An increase in salaries and benefits to offset the adverse effect of
inflation on compensation.
Current Ad Valorem. Taxes levied and becoming due during the current year, from the time the amount
of the tax levy becomes due until a penalty for non-payment is attached.
Debt Service. Expenditures for the retirement of long-term debt principal and interest.
Deficit. The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over
revenues during a single accounting period.
Delinquent Ad Valorem. Taxes that remain unpaid on and after the date on which penalty for non-
payment is attached.
Department. The basic organizational unit of government, which is functionally unique in its delivery of
services.
Depreciation. Process of allocating the cost of a capital asset to the periods during which the asset is
used.
Disbursement. The expenditure of monies from an account.
Employee (or Fringe) Benefits. Contributions made by a government to meet commitments or
obligations for employee fringe benefits. Included are the government's share of costs for benefits
required by law, such as social security, workers compensation insurance, and some pension costs. It
also includes benefits provided under the terms of negotiated labor contracts, such as medical and life
insurance plans.
Expenditures. The payment of cash on the transfer of property or services for the purposes of acquiring
an asset, service or settling a loss.
Expense. Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest
or other charges.
Fees. A general term for any fixed charge levied by government associated with providing a service
permitting an activity, or imposing a fine or penalty. Major types of fees include business and non-
business licenses, fines, and user charges.
Fiscal Year. For budgeting purposes the City's fiscal year is the calendar year.
Full-Time Equivalent (FTE). The number of hours of work performed by a full-time employee in one
year (2,080), or portions thereof.
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Fund. A separate accounting entity, with a set of self-balancing accounts for recording the collection of
revenues and the payment of expenditures to carry out a specific function. The City uses the following
fund types:
Governmental Funds
Account for activities for which user charges are generally not the primary revenue source.
These include:
General Fund. The largest fund in the City, the General Fund accounts for most of the
City's financial resources. General Fund revenues include: property taxes, licenses and
permits, service charges, and other types of revenue. This is the fund that accounts for
the revenues and expenditures necessary to deliver basic operating services: police,
fire, finance, parks, public works, etc.
Special Revenue Funds. Funds used to account for the proceeds of specific revenue
sources that are legally restricted, or committed by council resolution, to expenditure
for specified purposes.
Debt Service Funds. Funds used to account for the planned accumulation of revenues
and appropriation of expenditures for the retirement of long-term debt principal and
interest.
Capital Project Funds. Funds used to account for major construction, acquisition, or
renovation activities, which add, value to a government's physical assets or significantly
increase their useful life.
Proprietary Funds
Account for operations that are financed and operated in a manner similar to private business,
where the intent of the governing body is that the costs of providing goods or services on a
continuing basis be financed or recovered primarily through user charges. These include:
Enterprise Funds. Are funds that account for business-type operations providing goods
or services to the public. Examples include water, sewer, refuse utility operations, and
the municipal liquor stores.
Internal Service Funds. Are funds that account for business-type operations providing
goods or services between City departments. Examples include centralized services for
building and vehicle maintenance, information systems, and business insurance.
Fund Balance. The excess of a fund’s assets over its liabilities. The term fund balance is used in
governmental fund types. The term is also used informally in regard to proprietary funds, but the
equivalent term in proprietary funds when formally presented is “net position”.
GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting
and reporting, encompassing the conventions, rules, and procedures that define accepted accounting
principles.
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Goal. Specific items to be accomplished during the year.
Grant. A contribution of assets (usually cash) by one governmental unit or other organization to
another. Typically, these contributions are made to local governments from the state and federal
governments.
Infrastructure. The physical assets of a government (e.g. streets, water, sewer, public buildings and
parks).
Interfund Transfers. Amounts transferred from one fund to another to assist in financing the services for
the recipient fund. Also referred to as “transfers in/out”.
Intergovernmental Revenues. Money received from the State or Federal government in the form of
grants or shared revenues for various activities.
Investment. Securities permitted by law are purchased and held for the production of income in the
form of interest.
Levy. To impose taxes for the support of government activities.
Levy Limitation. The maximum amount permitted to be levied by a taxing jurisdiction as established by
Minnesota Statutes. The existence or absence of levy limitations varies from time to time. As of 2019,
there are annual limitations on the EDA levy and the HRA levy, but not on the City levy.
Line Item Budget. A budget format that summarizes the object codes of expenditures for goods and
services that the City intends to purchase during the fiscal year.
Local Government Aid. Money given to the City from the State based on a formula that was originally
designed to provide tax relief and equalization among cities.
Municipal State Aid Street Maintenance. Money received from the State of Minnesota for the
maintenance of certain streets within the City, which are designated "State Aid Streets".
Object of Expenditure. An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objective. Something to be accomplished in specific, well-defined, and measurable terms and that is
achievable within a specific time frame.
Obligations. Amounts that a government may be legally required to meet out of its resources. They
include not only actual liabilities, but also encumbrances not yet paid.
Operating Revenue. Funds that the government receives as income to pay for ongoing operations. It
includes such items as taxes, fees from specific services, interest earnings, and grant revenues.
Operating revenues are used to pay for day-to-day services.
Operating Expenses. The cost for personnel, materials and equipment required for a department to
function.
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Other Services and Charges. Include expenditures for services other than personal services. Examples of
such charges include professional services, communication, transportation, advertising, printing and
binding, insurance, utility services, repair and maintenance, rentals, and depreciation.
Personal Services. Include expenditures for salaries, wages, and related employee benefits provided for
all persons employed by the City. Employee benefits include employer contributions to a retirement
system, insurance, sick leave, severance pay, and similar benefits.
Property Tax Levy. The amount of dollars to be collected from the taxable property within a taxing
district.
Resolution. A special or temporary order of a legislative body; an order of a legislative body requiring
less legal formality than an ordinance or statute.
Resources. Total amounts available for appropriation including estimated revenues, fund transfers, and
beginning balances.
Revenue. Funds that the government receives as income. It includes such items as tax payments, fees
from specific services, receipts from other governments, fines, forfeitures, grants, and interest income.
Supplies. Include articles and commodities, which are consumed or materially altered when used, such
as office supplies, operating supplies, maintenance supplies, small tools and minor equipment.
Tax Capacity Value. A measure of property value defined in state statute. Tax capacity values are used
to divide the total tax levy of a district (city, county, school district, etc.) between all the properties in
that district. Tax capacity value is calculated by multiplying a property’s class rate by its taxable market
value. See Class Rate and Taxable Market Value.
Tax Capacity Rate. The relationship between a district’s tax levy and the net tax capacity of all property
in the district, expressed as a percentage.
Taxable Market Value. The estimated market value of a property as determined by the Assessor, minus
certain partial exclusions of that value, such as an exclusion for homestead status.
Truth in Taxation. A program adopted by the State Legislature, which requires local governments to
provide notice of their proposed budgets and levies. This program requires public meetings to inform
the citizens and give them the opportunity to provide input on spending and taxing levels.
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