HomeMy WebLinkAbout01-03-22 City Council Work Session Packet
CITY COUNCIL WORK SESSION
Mayor
Amáda Márquez Simula
Councilmembers
John Murzyn, Jr.
Connie Buesgens
Nick Novitsky
Kt Jacobs
City Manager
Kelli Bourgeois
Public Safety Bldg—Training Room, 825 41st Ave NE
Monday, January 03, 2022
7:00 PM (or Immediately Following EDA Meeting)
AGENDA
ATTENDANCE INFORMATION FOR THE PUBLIC
Members of the public who wish to attend may do so in-person, by calling 1-312-626-6799 and
entering meeting ID 824 1527 2992 or by Zoom at https://us02web.zoom.us/j/82415272992. For
questions please call the Administration Department at 763-706-3610.
CALL TO ORDER/ROLL CALL
WORK SESSION ITEMS
1. Library Board Recommendation to Eliminate Overdue Fines for Library Customers in
2022.
2. Purchase of a Zodiac Boat and Misc. Equipment for the Fire Department.
3. Updates to the Solid Waste Operating Policy (SWOP).
4. Discuss Potential Acquisition of 5229 University Ave NE.
5. Designation of Legal Newspaper for 2022.
6. Select Date for 2022 Local Board of Appeal & Equalization Meeting.
7. City Council Liaison and Council President Appointments for 2022.
8. Appointments to Fire Relief Association Board of Trustees.
9. Hometown Hero Proposal.
Councilmember Jacobs will present information.
ADJOURNMENT
Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is
made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements.
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CITY COUNCIL WORK SESSION
AGENDA SECTION WORK SESSION ITEMS
MEETING DATE JANUARY 3, 2022
ITEM: Library Board Recommendation to Eliminate Overdue Fines for Library C ustomers in 2022.
DEPARTMENT: Library BY/DATE: Renee Dougherty, Library Director
CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below)
_Safe Community _Diverse, Welcoming “Small-Town” Feel
_Economic Strength _Excellent Housing/Neighborhoods
X Equity and Affordability X Strong Infrastructure/Public Services
X Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population
BACKGROUND:
On June 23, 2021, the Columbia Heights Library Board recommended the elimination of overdue fines effective January
1, 2022. The 2022 Library Budget anticipates no revenue from fines.
Overdue fines are a monetary penalty imposed on people who return a borrowed library item after its due date. There is
no actual cost to the library when an item is returned late. Once a borrowed item is 30 days late, it is considered “lost”
and the borrower is billed for the replacement cost of the item. Borrowers are also assessed fines for damaged
materials. Fines for lost and damaged items will continue to be assessed to borrowers.
Fine revenue collected has been in decline for the past 10 years. In 2020, fine revenue represented less than one-half of
one percent of the total library budget.
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Fine Revenue
Collected $15,521 $14,786 $14,391 $14,459 $13,118 $12,277 $12,049 $10,661 $9,344 $4,403
Fines, and the fear of incurring fines, create a barrier to using the library for some cardholders. The goal of the Board is
to increase utilization of the city library. The Board also suggested that the library take an active role in getting books
and learning resources to students in a district with low reading proficiency, limited access to libraries in school
buildings, and no professional school library/media specialists on staff.
In suggesting that the Library eliminate overdue fines, the Board also cited the difference in median household income
between the city and the county as a whole. According to the U.S. Census Bureau QuickFacts, median household income
for Columbia Heights (2015 -2019) was $57,882 compared to $82,175 for Anoka County.
As of September 10, 2021, there were 13,721 active Columbia Heights library cards. Of those cards, 3,580 adults or
organizations had bill balances on their accounts and 1,110 of those cards were “blocked.” Cards that are blocked
cannot check out materials when their balance exceeds $10. There were 1,121 juvenile cards with balances and 402 of
them were blocked.
Libraries throughout Minnesota have eliminated overdue fines including Duluth, Hibbing, Stillwater, Brainerd, Rochester,
Worthington and all of the cities in Hennepin, Ramsey, and Washington counties. In addition, St. Cloud, Elk River,
Northfield, Red Wing, Owatonna, and all cities in Dakota County have eliminated fines for youth. In 2019, there were
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Item 1.
City of Columbia Heights - Council Letter Page 2
almost 3 million people with library cards in the state of Minnesota; half of them use libraries that have eliminated
overdue fines. More cities and counties are eliminating fines every day; in December, Dakota County announced the
elimination of fines for juveniles.
On November 17, 2021, I met with Anoka library staff and a consultant from Sirsi Dynix, the integrated library system
software vendor, to determine how to allow Columbia Heights to eliminate fines while the county retains them. Sirsi
Dynix confirmed that Columbia Heights could eliminate fines independently of the county and outlined the steps
necessary to enable this functionality, namely changing the system map and circulation rules within the software and
defining the libraries, user profiles, and item types to be excluded from fines.
The Library Board requests Council consideration of the recommendation to eliminate overdue fines at the January 10,
2022, meeting.
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Item 1.
CITY COUNCIL WORK SESSION
AGENDA SECTION WORK SESSION ITEMS
MEETING DATE JANUARY 3, 2022
ITEM: Purchase of a Zodiac Boat and Misc. Equipment for the Fire Department.
DEPARTMENT: Fire BY/DATE: 1/3/2022
CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below)
_Safe Community _Diverse, Welcoming “Small-Town” Feel
_Economic Strength _Excellent Housing/Neighborhoods
_Equity and Affordability X_Strong Infrastructure/Public Services
_Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population
BACKGROUND:
The fire department seeks to purchase a Zodiac inflatable boat. The current boat, purchased in 2009 is
inoperable and removed from service in late 2020 following delamination of the rubber keel (bottom) from
the main section of the boat. Additionally, the 2009 Zodiac boat was at the end of the manufacturer’s 20-year
service life expectancy and due for replacement.
The absence of the boat in the fire department’s fleet reduces the operational readiness of the department to
water-based incidents. Removing the boat from the fleet has forced the city to rely on neighboring agencies to
fill the response gap. Response from an outside agency increases response time and is dependent on the
availability of the agency’s resources. While in service over the past 20 years, the former Zodiac boat served
the department’s water based response function and we have selected a model similar to the previous one for
its affordability, ease of deployment, low maintenance, and reliability. The selected vendor is the only vendor
in the area providing a package price, which reduces the overall initial expense. The package includes the boat,
trailer, motor, and miscellaneous equipment that includes emergency and search lighting. The existing trailer
and motor, which are beyond the manufacturer’s recommended 20 -year replacement, will be sold on a
government auction website to offset the expense of the new purchase.
STAFF RECOMMENDATION:
Staff recommends the purchase of a new Zodiac boat, trailer, and accessories as listed below. The Fire
Department has $22,000 in its approved 2022 Capital Improvement Budget line it em for replacement of the
boat.
ITEM QUOTE
Zodiak Milpro Mark 2 Grand Raid Boat $ 17,500
Electric start and power trim & tilt $ 1,050
Stainless steel light bar with running lights, work lights and horn: $ 2,695
LED remote control Go-Light $ 800
TOTAL $ 22,045
ATTACHMENT(S):
Boat and equipment quotation. 4
Item 2.
City of Columbia Heights - Council Letter Page 2
Zodiac MilPro cut sheet
5
Item 2.
December 29, 2021
Price Quote
To: ** Columbia Heights Fire From: John Snow
Re: Price Quote Date: December 20,2021,
Greetings: Thanks for the opportunity!
1) Zodiac Milpro Mark 2 Grand Raid
2) Mercury 25 hp manual start outboard
3) Propeller and 6 gallon fuel tank
4) Stainless steel tiller seat with fuel tank mounted underneath
5) Shorelander painted custom trailer with load guides
6) PRICE: $17,500
7) Upgrade to electric start and power trim & tilt: $ 1050
8) Upgrade to stainless steel lightbar with running lights, work lights and horn: $2695.00
9) Upgrade to LED remote control Go-Light: $800.00
10) TOTAL with upgrades: $22,045.00
280 West 84th Street
Bloomington, Minnesota 55420
952-888-2350 Fax 952-888-4316
jsnow@gamarine.com
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Item 2.
GRRANGE
The Grand Raid™ name is almost as old as Zodiac Milpro™ itself and has gone through
design and feature evolutions to still be very relevant in today’s market.
Grand Raid™ boats form the backbone of many small boat fleets and are pretty much
unique in its full equipment definition.
They continue to answer the needs of users worldwide.
Zodiac Milpro™ is proposing Grand Raid™ boats with a reinforced fabric, intercom valve
system, a large flow self-bailer and a long shaft transom adapted to new generation
engines.
GRAND RAID RANGE
Models
MK 3 GR
MK 5 HD
MK6 HD
WORK BOAT & MILITARY CRAFT
SIMPLE
STRONG
wwww.zodiacmilpro.com - info.milpro@zodiacmilpro.com
RELIABLE
GRAND RAID
Zodiac Milpro CSM / neoprene fabricRigid floorboard
Tube Non-slip pannels
Paddles with sleeves
Large self-bailer
Carrying Handles
Exterior Lifeline
Intercommunication Valves
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Item 2.
TECHNICAL DATA
GRRANGE
Zodiac Milpro International reserves the right to change the specifications of this technical data sheet without notice.
wwww.zodiacmilpro.com - info.milpro@zodiacmilpro.com
MK 2 GR Mk 3 GR
max. number of
person 7 9
max. payload 910 kg 2006 lb 1221 kg 2692 lb
overall lenght 4,20 m 13’ 9’’ 4,70 m 15’ 5’’
overall width 1,75 m 5’ 9’’ 1,90 m 6’ 3’’
weight empty 86 kg 190 lb 112 kg 247 lb
shaft lenght long – 20’’ long – 20’’
max. power 50 hp 38 kW 65 hp 49 kW
max. engine
weight 110 kg 242 lb 115 kg 253 lb
fabric 1100 dtx, polyester, CSM / neoprene
folded
dimensions
bag 1
bag 2
1,30 x 0,68 x 0,35 m3
4’ 9” x 2’ 6” x 1’ 8”
1,05 x 0,67 x 0,14 m3
3’ 5’’ x 2’ 6’’ x 0’ 7”
bag 1
bag 2
1,45 x 0,75 x 0,52 m3
4’ 9’’ x 2’ 6’’ x 1’ 8”
1,05 x 0,77 x 0,18 m3
3’ 5” x 2’ 6” x 0’ 7”
floorboard - rigid - rigid
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Item 2.
CITY COUNCIL WORK SESSION
AGENDA SECTION WORK SESSION
MEETING DATE JANUARY 3, 2022
ITEM: Updates to the Solid Waste Operating Policy (SWOP) (DISTRIBUTION ONLY)
DEPARTMENT: Public Works BY/DATE: Kevin Hansen, Jesse Davies / December
13, 2021
CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below)
_Safe Community _Diverse, Welcoming “Small-Town” Feel
_Economic Strength _Excellent Housing/Neighborhoods
_Equity and Affordability X Strong Infrastructure/Public Services
_Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population
BACKGROUND: The current refuse hauling contact ends December 31, 2022, although a two-year extension is
provided in the contract, staff will notice our current hauler, Waste Management that a new RFP will be issued
in 2022. The first step in this process is to review/update the Solid Waste Operating Policy, also known as the
SWOP, as it is the primary document that provides policy guidance for creating service vendor RFPs to perform
the work as directed. Staff will review the SWOP and the steps in the process with the Council at the February
work session.
To provide background and basic framework for the City of Columbia Heights organized refuse collection:
CITY CODE CHAPTER 4: MUNICIPAL SERVICES; ARTICLE VII: GARBAGE AND RECYCLING SERVICES
4.701 INTENT.
(A) It is the intent of the City Council to establish a system for the orderly and regular collection of garbage,
recyclables, problem materials, source separated organic materials and yard wastes in the city; to insure that
the disposal of the materials shall be accomplished in a sanitary manner; to ensure the protection of public
health and safety and promote city cleanliness and livability; to minimize vehicle wear and tear on streets due
to large truck traffic; to provide high quality solid waste and recycling services in the most cost-effective
manner possible; and, to be consistent with the requirements of the state statutes, state rules and Anoka
County ordinances, and with state and Anoka County solid waste plans.
(B) The City Manager or their designee shall have the authority to develop Solid Waste Management
Operating Policy (SWMOP) concerning days of collection, use, type and location of waste containers and other
matters as they deem necessary to provide for the safe, orderly and cost-efficient preparation, storage,
collection and disposal of all waste materials covered in this ordinance. These Operating Policies shall not be
contrary to this article. The City Council will approve the SWMOP and approve changes as required.
STAFF RECCOMENDATION: An updated SWOP is attached with recommended changes highlighted. All of the
changes proposed at this time are located in Section 2: GOALS AND PLANS. This section is for the City Council
to establish goals and future plans for how the city handles solid waste. The recommended changes are the
product of ideas/experience from residents, property owners, council members, and staff. The summary of
changes and explanations is listed below. 9
Item 3.
City of Columbia Heights - Council Letter Page 2
GOALS AND PLANS:
2.2.2 Establishes that the city intends to utilize locally owned / operated vendors as much as practical.
2.3 Goals: Clarifies the City’s ultimate goal is to meet the MN State Legislature’s goal to divert 75% of solid
waste disposal to recycling and other reuse means. There are various Metro Solid Waste Plan BMPs we are
integrating into the city goals and plans section to drive staff to continually look for opportunities to
implement them. The ultimate goal of the BMPs is shift the service level to provide weekly recycling and
organics pickup to encourage households utilize only the smallest trash cart – this may provide that it only
needs to be emptied every-other-week.
2.4.1 Request for Proposals/Contracting (RFP): Add this section to provide more guidance for contracting
services. Each refuse line of service is truly a separate operation as different material cannot be cross loaded
onto the same truck and each type of material is delivered to separate processors. The proposed plan should
also help and encourage local vendors compete in the RFP and bid process. Smaller contracts will be easier to
enforce than one large contract (it would be nearly impossible to find a hauler to take over the entire
operation at once if the contract were cancelled). In addition, staff recommends staggering the service
contracts (lengths) to prevent all services from changing vendors at the same time.
The addition of the above paragraph changed the paragraph numbering from 2.4.1 (which is now 2.4.2) to
2.4.5 (which is now 2.4.6)
2.4.2 Trash: Added a line about utilizing alternate means to landfilling trash in the event a new process
becomes available in the future. Unfortunately there is currently no room for our trash at an incinerator
within feasible proximity, causing our trash to be landfilled.
2.4.3 Curbside Recycling: Added the BMPs to conduct weekly single-sort recycling collection and citywide
organics collection (i.e. added to the suite of base services vs. optional).
2.4.4 Recycling Center: Reworded the intent to expand items collected at the City’s recycle center.
2.4.5 Reuse: Reworded to provide clearer focus on the BMP for curbside collection of problem materials for
reuse/recycling. Also provides guidance for subsidizing bulk collections for only those items that can be
reused or recycled and proposing in the future items that must be trashed will be paid by properties as they
throw (mainly affects rental properties).
2.4.6 Promotions: Added a sentence to clarify translation expectations.
Sections 3 through 10 are operating instructions for staff, contractors, and residents to execute the council
goals and plans. The SWOP provides that the City Manager will update these sections before actual changes
to service occur as authorized in section 3.2. For example, the single-sort recycling RFP will request a bid for
current every-other-week collection, plus an alternate bid for weekly collection. If the council approves a
weekly contract the City Manager will update Section 5: Recycling.
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Item 3.
City of Columbia Heights - Council Letter Page 3
CITY OWNED CARTS
Also note that staff recommends to include a separate RFP with refuse cart distributors instead of using
various hauler provided carts. This will provide a consistent style (and lid color) of the carts and eliminate
the need for labels as the city logo and dedicated refuse phone number will be printed on the carts. This
was already directed in the SWOP paragraph 3.5. The plan would be to replace carts as the current ones
wear out - estimating it will take 5 years to finish citywide.
ATTACHMENT(S):
SWM Operations Policy
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Item 3.
City of Columbia Heights
Solid Waste Operating Policies*
* As Authorized by the 2018 Amendments to the
City Solid Waste Management Ordinances
January, 2018
City of Columbia Heights
Department of Public Works
637 38th Avenue
Columbia Heights, MN 55421
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Item 3.
Contents
Introduction 1
Section 1 Definitions ............................................................................................................. 1
Section 2 Goals and Plans ..................................................................................................... 3
Section 3 General Operations ............................................................................................... 4
Section 4 Garbage Operations .............................................................................................. 5
Section 5 General Recycling Operations ............................................................................... 6
Section 6 Problem Materials (Bulk), Appliances, and Electronic Waste services. ................ 8
Section 7 Collection of Yard and Shrub Waste...................................................................... 9
Section 8 Collection of Source Separated Organics Comingled with Yard Waste, Every
Other Week Garbage Collection ........................................................................... 9
Section 9 Fees and Charges other than Utility Rates. ......................................................... 11
Section 10 Resolution of Disputes ........................................................................................ 11
Appendix: Refuse Services Matrix
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Item 3.
Page 1
Introduction
The City of Columbia Heights has developed these standards as specific requirements for the storage,
collection and transportation of residential solid waste. The goals of these standards are to:
Establish a system for the orderly and regular collection of garbage, recyclables, problem
materials, organics, and yard wastes in the city;
Ensure that the disposal of the materials shall be accomplished in a sanitary manner;
Ensure the protection of public health and safety and promote city cleanliness and livability ;
Minimize vehicle wear and tear on streets due to large truck traffic;
Provide high quality solid waste and recycling services in the most cost-effective manner
possible;
Be consistent with the requirements of the state statutes, state rules and Anoka County
ordinances, and with state and Anoka County solid waste plans; and,
Implement the City’s Garbage and Recycling Services Ordinance, Chapter 4 of the City’s code
of ordinances through detailed instructions.
To accomplish the above goals, it is important for the city to have specific and consistent instructions
for residents to follow as part of the waste and recyclables collection system. These standards do not
replace or supersede city ordinances. The City Manager’s authority for adopting or amending these
standards comes from Chapter 4: Municipal Services, Article VII: Refuse and Recycling Services.
These standards address:
Garbage, problem material, recyclables, yard waste and other waste collection and disposal
requirements;
Recycling programs; and,
Other collection system details that are part of the city’s garbage collection system.
Section 1 Definitions
All terms used within these standards shall have the same definition as the Garbage and Recycling
Services Ordinance 1646. For convenience, frequently used terms are listed and defined below:
1.1 Appliances include washers, dryers, refrigerators, freezers, air conditioners, dehumidifiers,
humidifiers, stoves, ranges, hot water heaters, water softeners and other, similar large
household items that require electricity and/or special processing under Minnesota laws, but
do not include “electronic waste.”
1.2 Construction debris means building materials, packaging, and rubble resulting from
construction, remodeling, repair, and demolition of buildings .
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Item 3.
Page 2
1.3 Electronic waste (electronic items) has the meaning set forth in Minnesota Statutes, section
115A.1310, subdivision 7 as a “covered electronic device” and includes items such as
television and computer monitors, computers, computer peripheral devices, fax machines,
DVD players, video cassette recorders, other video dis play devices, cell phones and other
small appliances with an electric cord.
1.4 Food waste means residential food waste and includes meal preparation and left over food
scraps from households intentionally separated at the source by residents for the purpose o f
backyard composting or separate collection.
1.5 Garbage/Trash has the meaning set forth in Minnesota Statues , section 115A.03, subdivision
21, mixed municipal solid waste, and means solid waste from residential, commercial,
industrial, and community activities that the generator of the waste aggregates for
collection, but does not include auto hulks, street sweepings, ash, construction debris,
mining waste, sludge, tree and agricultural waste, tires, lead acid batteries, motor and
vehicle fluids and filters, and other materials collected, processed, and disposed of as
separate waste streams.
1.6 Household hazardous waste has the meaning set forth in Minn esota Statutes, section
115A.96, subdivision 1, paragraph (b), and/or Minnesota Pollution Control Agency
regulations and means waste generated from household activities that exhibits the
characteristics of or that is listed as hazardous waste under agency rules, but does not
include waste from commercial activities that is generated, stored, or present in a household
and includes items such as paint, fluorescent light bulbs, mercury thermometers, cleaning
fluids, herbicides, pesticides, fertilizers and othe r waste as defined in Minnesota statutes or
regulations in that paragraph.
1.7 Premise, Premises shall mean any dwelling unit, building and every other place where any
person resides within the City, including properties with more than one dwelling unit and
properties with premises attached to retail or commercial structures.
1.8 Problem materials means all large, bulky household materials which are too large for one
person to pick up and/or do not fit within the garbage cart, and include (but are not limited
to) carpeting and padding, mattresses, chairs, couches, tables, appliances and household
electronic waste.
1.9 Residential dwelling unit (dwelling unit) is a separate dwelling place with a kitchen.
1.10 Solid waste(s) has the meaning set forth in Minnesota Statutes, section 116.06, subdivision
22(1)(9) but is further defined for purposes of this ordinance to include garbage, recyclables,
appliances, problem materials, organics, yard waste, and household hazardous waste items.
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Item 3.
Page 3
Section 2 Goals and Plans
2.1 Background: The Minnesota Pollution Control Agency (MPCA) is mandated by the state
legislature to recycle 75% of solid waste by 2030. The MPCA approved the latest version of
the Metro Solid Waste Policy April 2017. In the document they specify numerous R BMPs
(Recycling Best Management Practices) including organics recycling and bulk recycling.
They are expecting and have been encouraging counties and cities in the metro area to begin
implementing some of these RBMPs. The MPCA manages the SCORE (Select Committee On
Recycling and the Environment) funds and distributes it to the counties.
2.2 Organized Collection:
2.2.1 It is the intent of the City Council to continue an organized collection system for the orderly
and regular collection of garbage, recyclables, problem materials, source separated organic
materials, yard waste, and other wastes in the city; to insure that the disposal of the materials
shall be accomplished in a sanitary manner; to ensure the protection of public health and safety
and promote city cleanliness and livability; to minimize vehicle wear and tear on streets due to
large truck traffic; to provide high quality solid waste and recycling services in the most cost-
effective manner possible; and, to be consistent with the requirements of the state statutes, state
rules and Anoka County ordinances, and with state and Anoka County solid waste plans.
2.2.2 It is the intent of the City Council to utilize local owned/operated (NEED DEFINITION)
vendors for collection and processing of solid waste as much as is feasible.
2.3 Goals: The main goal of Columbia Heights Solid Waste Management is to reduce trash
disposal, especially since the City pays separately by the ton for disposal. The more the city
recycles the fewer trash tons and lower costs. By implementing some of the RBMPs the City
expects to increase recycling tonnage 1 2% over the next two years meet the MN State
Legislators’ goal of diverting 75% of solid waste from the trash stream.
2.4 Solid Waste Management Plan.
2.4.1 Request For Proposals/Contracting: The city will create a separate hauling contract for each
curbside refuse service i.e. regular household trash, single-sort recycling, compost (yard
waste/organics), and problem materials collection. The contract timelines will be staggered so
contracts will not be renewed at the same time.
2.4.2 Trash: The City will follow county and state waste management plans and policies for disposal
of solid wastes. Therefore, most of the trash collected by the City’s organized system will be
incinerated at a Refuse to Fuel facility to generate electricity or other alternate means to
landfilling.
2.4.3 Curbside Recycling: The City of Columbia Heights will provide full service recycling programs
with various city run curbside collections including: Migrating to weekly unlimited single-sort
recycling, Citywide Organics comingled with yard waste recycling, Bulk (furniture, mattresses,
carpet) reuse/recycling, Electronics recycling, Appliance recycling, Christmas tree recycling,
Multi-dwellings included, plus City buildings and events recycling.
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Item 3.
Page 4
2.4.4 Recycling Center: The City, in partnership with a local volunteer service organization, will
operate a weekly drop-off center which is very convenient for Southern Anoka County residents
to keep hazardous materials out of the waste and for recycling of special items that are not
acceptable in the single sort system. The city will also use the center as a “test site” to work
with the MRF (Materials Recovery Facility) to increase the materials allowed in single sort
recycling. The City will continue to expand materials collected at the center to include plastics
beyond the single-sort cart, cell phones, and small appliances as becomes feasible to do so,
considering available resources such as funding and site constraints . A local volunteer service
organization will also conduct the MN Composting Council’s "Plate to Garden Compost"
fundraiser at the recycling center to promote organics recycling and to return fresh compost for
participating households.
2.4.5 Reuse: The City will also coordinate with local reuse vendors such as Southern Anoka
Community Assistance for drop-off of clothing and other household goods. Plus we will
coordinate with the DAV to partner with several multi-dwellings for collection of those items.
The City will separate the collection of problem material (bulk, DIY demo) to its own hauling
contract and require these items to be reused and/or recycled to the extent possible. The city
will subsidize the recycling costs, but require properties to pay for trash disposal of bulky
material. The City will also assist local volunteer service organizations with organizing reuse
events such as Fix-it Clinic, and the Citywide Garage Sale program weekend. A local volunteer
service organization and BRIDGING may also assist with the bulk collection and
reuse/recycling program.
2.4.6 Promotions/Education: The City will conduct extensive promotions including two citywide
flyers and direct outreach to multi and other rental properties (including tenant recycling kits).
Plus we will produce localized publications for spring/fall cleaning and garage sale reuse and
recycling information. The City will promote recycling through its own entire communication
means monthly. The city will translate recycling information for the two most prevalent
languages in the city. The City is offering a 30 gallon every-other-week trash service option in
conjunction with organics recycling, plus there will be an educational requirement as well so
the City may also help coordinate an Anoka County Master Recycler Course. The City may also
require residential rental properties to add tenant recycling expectations to the lease
agreement. The City will recognize those Recycling Champions who’s properties increase
recycling and/or utilize the organics recycling service.
Section 3 General Operations
3.1 Services Required: Every Residential Premise shall use the collection service provided by the
City as directed in City Code CHAPTER 4: MUNICIPAL SERVICES. Multi-dwellings are
considered residential properties for the purpose of refuse operations, but other split use
properties with both dwelling units and commercial units can opt out of the City provided
refuse services.
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Item 3.
Page 5
3.2 Policy Changes: The City manager has the authority to change portions of this policy for
those operations that will have a financial effect under their l imit of spending and remains
within budget constraints. The Council can review and update at their discretion or for
financial changes above the City Manager limits. The City will solicit bids for contracted
services at the end of each agreement period.
3.3 Schedule Notification: Collection shall occur on days and in areas designated by the City.
Schedule changes may be made for major holidays, or for adverse weather conditions. The
City will post a news flash on the website and social media for unscheduled service delays.
Collection days may only be permanently modified with the prior approval of the City
Manager. The City shall notify each premise of any change in collection day four (4) weeks
before the change and again one (1) week befo re the change.
3.4 Collection Points: Directed per City Code CHAPTER 8: PUBLIC HEALTH AND SAFETY, except
as otherwise described in this policy. Properties must have their containers set out for
collection prior to 6:00 a.m. on the collection day for service. Property owners shall ensure
obstructions are removed and hazards (such as accumulation of snow and ice) are mitigated
before collection. Where these conditions exist refuse may no t be collected until resolved.
3.5 Containers: The City shall provide each residential dwelling property with a garbage cart (30,
60, 90 gallon) or dumpster (2, 4, 6, 8 yards) and a clearly distinguished single-sort recycling
container. All containers shall be handled in accordance with City Code CHAPTER 4:
MUNICIPAL SERVICES. Any markings that appear on the outside of the carts or dumpsters
that are not placed there by the hauler or the City shall be promptly removed by the
customer. The City shall own the carts; residents are granted exclusive use of the carts at
their address only. If a resident moves, the carts shall remain at the assigned premise.
3.6 Service Changes: Official changes will be made through the City and the hauler will be
notified. If temporary discontinuation of collection is desired by the premise due to vacancy
of the property, the request shall be made to the City. Approval or denial of the request
shall be at the sole discretion of the City.
3.7 Customer Service: The contract hauler and other refuse vendors will perform customer
service operations as dictated in contracts and agreements as supervised by the City.
Section 4 Garbage Operations
4.1 Organized Collection: The City organizes collection of Solid Waste for all residential
properties as directed by City Code CHAPTER 4: MUNICIPAL SERVICES. The City reserves the
discretion to add other service locations (non-municipal) as agreed to by Council resolution.
4.2 Vendors: Contracted haulers and other refuse vendors will follow the duties and
performance standards for garbage/trash operations as dictated in contracts and
agreements as supervised by the City.
18
Item 3.
Page 6
4.3 Trash Requirements. Each residence shall have its garbage and all other permissible
disposable items collected a minimum of once each week, per City Code 8.301 STORAGE
CONTAINERS, except as otherwise noted in this policy. Only household garbage shall be
placed in the garbage containers. Items prohibited from disposal with garbage in the carts
include, but may not be limited to: problem materials, tree and shrub waste, other yard
waste, automotive parts or fluids, electronic waste, or hazardous waste. Garbage must be
handled according to CHAPTER 8: PUBLIC HEALTH AND SAFETY . If the hauler determines a
trash container is too contaminated with non-disposable materials, service will not be
provided, nor will a refund be authorized. Collection of materials can be provided by the
contracted hauler when issues are resolved.
4.4 Service Levels: There are also two classifications of household trash services which are “Full
Service” and “Limited Service”. Households are considered triplex and below dwelling unit
properties. Multi-dwellings are those properties with four or more dwelling units. City
utility charges for trash service will be volume based following MN Statute CHAPTER 115A.
WASTE MANAGEMENT.
4.4.1 Full Service: Full service households are those who pay for the 90 gallon trash cart service,
plus senior service properties with any size cart. They are allowed up to 1.5 yards of
additional amounts of solid waste such as stone, sod, earth, concrete, and building materials
resulting from minor remodeling of the residence on the property at which these materials
have been placed. Where practicable, such items will be bagged, boxed, or bundled. Premise
will call the contracted hauler to schedule pick up before placing the material outside. See
Refuse Service Matrix (attachment A) for other city refuse services provided to full service
households.
4.4.2 Limited Service: Limited Service properties are not allowed extra material outside of the 60 or
30 gallon cart. See Refuse Service Matrix (attachment A) for other city refuse services
provided to limited service households.
4.5 Multiple Dwelling: The contracted hauler shall provide each multiple dwelling (four and more
units) premise with at least one standard dumpster (if not serviced by carts) and provide
collection at a minimum of once/week. Multiple dwelling premises may not have extra
garbage or waste outside of the provided cart or dumpster, except for problem materials.
See Refuse Service Matrix (attachment A) for other city refuse services provided to multi-
dwelling properties.
Section 5 General Recycling Operations
5.1 Vendors: Contracted haulers and other refuse vendors will follow the duties and
performance standards for recycling operations as dictated in contracts and agreements as
supervised by the City.
19
Item 3.
Page 7
5.2 Requirement to Recycle: The City is required to provide all residents the ability to recycle a
basic set of materials as set out in MN Statue 115A.552 OPPORTUNITY TO RECYCLE;
therefore the City’s basic refuse service package includes single -sort recycling. Single sort
recyclable materials generated from premises will be collected a minimum of once every-
other-week, except for multi-dwellings which will have weekly collection. All properties can
order larger or additional containers, plus households can place additional recyclable
materials outside of the cart when bagged (paper bags only NO plastic bags) or boxed in a
manner that meets the contracted hauler specified procedures. General recycling utility rate
will be flat based on living quarter units and not charged on volume or weight.
5.3 Recycling Standards: Recyclable materials included as part of the city’s single-sort recycling
system will be consistent with the designated MRF (i.e. sorting plant) requirements, except
items by agreement with the City and the MRF to study methods for increasing the materials
allowed. Recyclable materials are to be clean, and kept as dry as practicable. If the hauler
determines a recycling cart is too contaminated with non-recyclable materials, service will
not be provided, nor will a refund be authorized. Collection of recycling materials can be
provided by the contracted hauler when issues are resolved.
5.4 Rental Properties: The City will require residential rental properties to add tenant recycling
expectations to the lease agreement. The City will provide rental properties with tenant
recycling kits and advise upon request.
5.5 Recognition: The City will recognize those Recycling Champions whose properties increase
recycling and/or utilize the organics recycling service on an annual basis.
5.6 City of Columbia Heights Recycling Center.
5.6.1 Operations: The Recycling Center will operate according to City Code CHAPTER 4: MUNICIPAL
SERVICES. The center will be open on Saturdays except for major holiday weekends.
5.6.2 Materials: The City’s recycling drop-off center will be used to provide convenience for disposal
of certain hazardous wastes, but also recyclable items not accepted in the single sort system.
All items collected curbside will also be collected at the Recycling Center with the addition of
scrap metal, used oil, oil filters, fluorescent bulbs, string lights, household batteries, and
rimless tires.
5.6.3 Illegal Activities: Residents must leave only acceptable items or will be considered illegal
dumping subject to penalties described in city ordinances and laws. No one may remove
items dropped off for the Recycling Center as it becomes the property of the City, unless
authorized by City staff. If persons do not leave the Recycling Center, when asked by the
monitor, they will be reported for trespassing on City property.
5.6.4 Volunteers: The City will work with a non-profit service organization to monitor the Recycling
Center and provide assistance to residents at the center. The organization shall be paid
$3,000/year plus rebates for material value collected at the Recycling Center. The non-profit
organization must provide their own insurance for members performing this activity and
indemnify the City of their operations.
20
Item 3.
Page 8
5.6.5 Other Activities: The Recycling Center will also be used by a local service organization to
package and distribute fresh compost to the community, plus to promote organics recycling.
The non-profit organization must provide their own insurance for members performing this
activity and indemnify the City of their operations.
Section 6 Problem Materials (Bulk), Appliances, and Electronic Waste services.
6.1 Vendors: Contracted haulers and other refuse v endors will follow the duties and
performance standards for special material handling as dictated in contracts and agreements
as supervised by the City.
6.2 Bulk (furniture, mattresses, carpet): The City will provide a convenient curbside collection to
properly dispose of problem materials (bulk). See the Refuse Service Matrix for service level
information. The designated vendor must collect the items within three business days.
Problem materials will be collected where determined by the property owner. All items
must have come from the property where collected i.e. no items from other premises.
6.2.1 Recycling: The City will arrange for reuse or recycling of items before disposing with the trash .
Premises must keep problem materials inside, or otherwise protected from rain/snow until
collection. In addition, furniture, mattress, and bed springs that are known to be
contaminated by bedbugs or other vermin must be securely bagged or wrapped to prevent
infestation of other persons or property. If materials are wet or infested items are not sealed,
the property will pay for disposal of the items. Premises must call the designated vendor to
schedule the special service.
6.2.2 Service Organization: The City may utilize a volunteer service organization as a subcontractor
to the contracted hauler for collection and recycling of bulk materials. The non-profit
organization must provide their own insurance for members performing this activity and
indemnify the City of their operations.
6.3 Appliances: The City will provide a convenient curbside collection to properly recycle
appliances. See the Refuse Service Matrix for service level information. Premises must call
the designated vendor to schedule the special service and follow City Code 5A.205 to limit
hazards to children. All items must have come from the property where collected i.e. no
items from other premises.
6.4 Electronics: The City will provide a convenient curbside collection to properly recycle
electronic waste. See the Refuse Service Matrix for service level information. Premises
must call the designated vendor to schedule the special service. All items must have come
from the property where collected i.e. no items from other premises.
6.5 Other Reuse: Reduction of trash through reuse operations and events: The City will sponsor
or partner with local service organizations for reuse events such as Fix-It Clinic and the
Citywide Garage Sale day. The City will also produce packets of local reuse vendors and
options for residents to utilize when conducting spring and fall cleaning to reuse or recycle
household goods and clothing. The City will also organize collection of those items from
multi-dwelling buildings. The non-profit organizations must provide their own insurance for
members performing this activity and indemnify the City of their operations.
21
Item 3.
Page 9
Section 7 Collection of Yard and Shrub Waste.
7.1 Vendors: Contracted haulers and other refuse vendors will follow the duties and
performance standards fo r yard waste handling as dictated in contracts and agreements as
supervised by the City.
7.2 Requirement to Collect: The City will provide a convenient curbside collection to properly
recycle yard waste to assist property lawn care, plus to keep yard waste off the street and
down the storm drain which causes problems with street flooding and pollution of lakes and
rivers. Therefore the City’s basic refuse service package includes yard waste collection.
7.3 Container Standards: Must follow City Code CHAPTER 4: MUNICIPAL SERVICES . Those who
choose to use the City provided cart will not need to bag or bundle the yard waste.
Household owned reusable containers will not be used to contain yard waste for collection
by the designated hauler due to worker safety concerns and liability of handling private
containers.
7.4 Composability: Yard waste materials included as part of the City’s yard waste program will be
consistent with the designated Yard Waste/Organics Recycling Facility (i.e. the composter)
requirements. Brush must be bundled in manageable 3 -foot lengths not to exceed an 18"
roll. Woody yard waste not collected by the hauler i.e. tree limbs, stumps, and roots greater
than four (4) inches in diameter must be transported to a properly permitted and licensed
tree waste transfer or handling facility, such as the Anoka County Bunker Hills site, by the
property owner. Christmas trees will be collected when the property schedules it after the
holiday season. If the hauler determines yard waste is too contaminated with non -
compostable materials, service will not be provided, nor will a refund be authorized.
Collection of yard waste can be provided by the contracted hauler after issues are resolved.
Section 8 Collection of Source Separated Organics Comingled with Yard Waste,
Every Other Week Garbage Collection
8.1 Vendors: Contracted haulers and other refuse vendors will follow the duties and
performance standards for organics handling and composting as dictated in contracts and
agreements as supervised by the City.
8.2 Yard Waste/Organic Cart: The City will provide a convenient curbside collection to properly
recycle organics by utilizing a dual purpose cart for both yard waste and organics (food
scraps and food soiled paper). Premises can request the cart plus will receive a free kitchen
starter kit and the required bags for disposal from the City. Apartment buildings and condos
can order also, townhomes will be offered small organic carts as well. Duplexes can share
one yard waste/organics cart. An organics cart service fee will be charged. Collection will
occur weekly on the same day as garbage during the yard waste season, and every -other-
week in the winter. Yard waste comingled with organics in City provided carts will be
collected on the curb during the season, except properties where it is physically challenging
due to the landscape of the front yard, then it will be collected in the alley. Organics will be
collected in the alley during the winter for a ll properties with alleys; otherwise organics is
collected at the curb.
22
Item 3.
Page 10
8.3 Organics Standards: All food waste must be securely contained in a BPI -Certified
compostable bag and disposed of in the City provided carts only. Organics materials
included as part of the City’s organics recycling program will be consistent with the
designated Organics Recycling Facility (i.e. the composter) requirements. Paper plates,
bowls, cups, dinnerware must have the BPI -Certificate on the packaging in order to compost
it. Comingled yard waste must meet the standards stated in Section 7 of this policy. If the
hauler determines a yard waste/organics cart is too contaminated with non -compostable
materials, service will not be provided, nor will a refund be authorized. Collection of organic
materials can be provided by the contracted hauler when issues are resolved.
8.4 Low Volume Trash: The City will authorize 30 gallon limited service garbage carts with every-
other-week (EOW) garbage service; 30 gallon, EOW garbage collection must be combined
with organics collection. In addition, households must attend a City-provided recycling class
for information on how to reduce trash and maximize recycling . Approval or denial of the
request shall be at the sole discretion of the City.
23
Item 3.
Page 11
Section 9 Fees and Charges other than Utility Rates.
9.1 Bulk collection and disposal. Limited service properties pay per item fees based on the
designated hauler rates.
9.2 Unacceptable Bulk. Bulk that is wet or infested , and not properly sealed, will pay per item
fees based on the designated hauler rates.
9.3 Properties will pay for additional appliances, over the one free per year, based on the
designated hauler rates.
9.4 All properties will pay a flat $20 electronics pickup fe e when service is scheduled.
9.5 Yard Waste/Organic cart service fee is $2.50 per month for households that sign up for the
service. Multi-dwellings will pay $2.50 for the cart plus $2.00 for a yard waste fee, which
they are not currently charged.
9.6 Low volume trash service as defined in section 8.4 of this Policy: 30 gallon limited service
collected every-other-week collection charge is $10.00 per month.
Section 10 Resolution of Disputes
10.1 Contractor: If there is a dispute between the customer and the Contractor regarding
expenses related to poor service or damages caused by the Contractor’s actions, resident
and/or property owner shall file a claim with the Contractor as the City is indemnified by
contract from their operations.
10.2 City: If there is a dispute between the customer and the City regarding poor service and the
City’s utility charge for refuse they can file a claim including any and all evidence related to
the dispute (photographs, neighbor’s statements, etc.). The City may only deduct from the
next utility bill the affected time period of the poor service.
10.3 Fines: Administrative fines imposed by the City can be appealed to the City Council and
further in District Court if the property owner and/or resident seek additional remedy.
24
Item 3.
Page 1
25
Item 3.
CITY COUNCIL WORK SESSION
AGENDA SECTION WORK SESSION ITEMS
MEETING DATE JANUARY 3, 2022
ITEM: Discuss Potential Acquisition of 5229 University Ave NE
DEPARTMENT: Finance/Liquor BY/DATE: Joe Kloiber, Finance Director/Dec 29, 2021
CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below)
_Safe Community X Diverse, Welcoming “Small-Town” Feel
X Economic Strength _Excellent Housing/Neighborhoods
_Equity and Affordability X Strong Infrastructure/Public Services
_Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population
BACKGROUND:
Heartland Tire Company is interested in selling the land and building of its Columbia Heights’ location, 5229 University
Avenue NE. This property adjoins the City’s municipal liquor store #3 located at 5225 University Avenue NE. These two
businesses also currently share sign space on a single pylon.
On November 2, 2021, Heartland offered to sell their parcel to the City, before they consider offering it to other
potential buyers. City staff have made a site visit and arranged for both an appraisal and a phase 1 environmental report
on this property. Those external reports are expected to be completed within one to two weeks. In addition, the roofing
contractor that recently replaced the roof on store 3# has inspected the roof of 5229 and provided their evaluation.
Heartland also happens to own the next parcel to the north, 5239 University Avenue NE, which is a laundromat.
Heartland is in the process of selling that parcel to the laundromat operator.
Staff notes that purchasing the land and building that adjoin store #3 would serve the following purposes:
1. Immediately provide a much needed expansion of the available parking at store #3.
2. Allow for the store #3 landscaping planned along University Service Drive to be extended north along 5229,
providing a uniform streetscape to these two adjoining properties.
3. Avoid having a problematic owner, or a business with an incompatible use, potentially occupy 5229 to the
detriment of sales or customer service at store #3.
4. Allow for future expansion of store #3 including:
a. Relocation of inventory storage from a basement with no elevator to a one-level operation.
b. Replacing the existing walk-in cooler in 2025 or 2026 without an extended closure for construction.
c. Increase retail floor space within the existing store #3 foot print by relocating the cooler to the 5229 side
of the property.
5. Free up storage in the basement of store #3 for general city purposes, not limited to the liquor operation.
Of course, staff acknowledges these advantages must be weighed against the cost of this potential acquisition.
PENDING ATTACHMENTS (not yet available):
Certified Appraisal Report, by Minnesota Real Estate Appraisal Services LLC
Phase 1 Environmental Assessment, by Carlson McCain Consulting
26
Item 4.
CITY COUNCIL MEETING
AGENDA SECTION WORK SESSION
MEETING DATE JANUARY 3, 2022
ITEM: Designation of Legal News Paper for 2022.
DEPARTMENT: Administration BY/DATE: Sara Ion / December 28, 2021
CITY STRATEGY:
_ Safe Community _Diverse, Welcoming “Small-Town” Feel
_Economic Strength _Excellent Housing/Neighborhoods
_Equity and Affordability X Strong Infrastructure/Public Services
_Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population
BACKGROUND:
Annually the City Council designates an official newspaper for publishing of legal notices and other required
publications. The City Charter Chapter 12, Section 10 and State Statute 331A addresses the requirements of a
legal newspaper, some of the requirements include that the newspaper:
• Be published at least twice a month.
• Be registered with the Secretary of State’s office.
• Be circulated in the political subdivision which it purports to serve .
• Have its known office of issue established in either the county in which it lies, or the political
subdivision which the newspaper purports to serve.
• File a copy of each issue immediately with the State Historical Society.
• Submit to the secretary of state by December 31 a filing containing the newspaper’s name, address of
its known office of issue, telephone number, and a statement that it has complied with all of the
requirements of this section and paid the fee.
• It shall annually designate a newspaper of general circulation in the city as the official paper in which
shall be published such measures and matters as are by the constitution and laws of this state required
to be so published, and such other matters as the council may deem it wise to have published in this
matter, or in lieu thereof it may establish a municipal publication, which shall then be the official
newspaper.
STAFF RECOMMENDATION:
City staff recommends moving forward with designating Life as the official newspaper for 2022. The bid from
Life indicates that the prices for publication and service details have not changed since a more intensive
analysis was completed for Council review and approval of the 2021 official newspaper.
ATTACHMENT:
Life Newspaper Bid
27
Item 5.
28
Item 5.
CITY COUNCIL MEETING
AGENDA SECTION WORK SESSION
MEETING DATE JANUARY 3, 2022
ITEM:
Select Date for 2022 Local Board of Appeal & Equalization Meeting.
DEPARTMENT: Administration BY/DATE: Sara Ion / December 28, 2021
CITY STRATEGY:
_ Safe Community _Diverse, Welcoming “Small-Town” Feel
_Economic Strength _Excellent Housing/Neighborhoods
_Equity and Affordability X Strong Infrastructure/Public Services
_Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population
BACKGROUND:
Anoka County has requested that Columbia Heights select a first and second choice for dates for a Board of
Appeal and Equalization meeting to be held between April 1st and May 11th 2022. Traditionally the hearing is
held on a Monday evening at 6pm prior to a City Council meeting. At minimum one of the three members of
the Council who are trained to complete these meetings will need to be available to a ttend. Currently Mayor
Márquez Simula, Councilmember Buesgens and Jacobs are trained through 7/1/2024.
STAFF RECOMMENDATION:
The following dates are available according to the scheduled 2022 Council meetings: April 11th, 25th and May
9th. It would be best to offer the first two dates in April and use the date in May as a backup option if the first
two dates are already spoken for.
ATTACHMENT:
Correspondence from Anoka County
29
Item 6.
Hello-
Attached you will find the 2022 Local Board of Appeal and Equalization Meeting Date Request
Form. Please enter your 1st and 2nd choices for the date of your opening meeting of your Board of Appeal
and Equalization. Both of your choices must fall between the dates of Friday April 1, 2022 and Monday
May 11, 2022. Any weeknight within that date range is available except for April 28, 2022 due to a
scheduled system outage. Please include the proposed location name and address where your meeting will be
held.
Every effort will be made to accommodate your choice of dates. Dates are entered in a first come first serve
basis. In rare instances we may not be able to accommodate your requests; If this should happen, we will
contact you directly to determine the next best alternative date.
To complete this form, please fill out the necessary fields of the date, time and location for your city. Please
reply to this email and attach your completed copy.
Please return this form no later than Monday, January 24th. If you would please send confirmation of
the reception of this email as soon as possible to ensure your form has been received it would be greatly
appreciated. If I have not heard from you by Friday, January 28th, I will follow up with an additional email
and/or phone call at that time.
If you are anticipating reconvening, all reconvene meetings must adjourn by May 31 st, per statute.
If you should have any questions at all, please give me a call and I will assist you in any way that I can.
Thank you -
Theodore Anderson
Assessment Support Manager
Anoka County Assessors Office
Theodore.Anderson@Co.Anoka.MN.US
(763) 324-1129
2100 3rd Avenue, Suite 160
Anoka, MN 55303
30
Item 6.
2022
Board of Appeal and Equalization
Date Request Form
City or Town:
Proposed Date, Time, and Location of Local Board of Appeals and Equalization Meeting:
Date:
Time:
Location:
(Please provide name
and address)
Proposed Date, Time, and Location of Local Board of Appeals and Equalization Meeting:
Date:
Time:
Location:
(Please provide name
and address)
Name of person completing this form:
Title:
Phone Number:
Email:
PLEASE SEND COMPLETED FORMS BY EMAIL TO:
Theodore.Anderson@co.anoka.mn.us
BY MONDAY, JANUARY 24, 2022
Columbia Heights
31
Item 6.
CITY COUNCIL MEETING
AGENDA SECTION WORK SESSION
MEETING DATE JANUARY 3, 2022
ITEM: City Council Liaison and Council President Appointments for 2022.
DEPARTMENT: Administration BY/DATE: Sara Ion / December 28, 2021
CITY STRATEGY:
_ Safe Community _Diverse, Welcoming “Small-Town” Feel
_Economic Strength _Excellent Housing/Neighborhoods
_Equity and Affordability X Strong Infrastructure/Public Services
_Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population
BACKGROUND:
Annually the Council appoints liaisons to City Boards & Commissions as well as assigning delegates to External
Boards. City Boards and Commissions include: Library Board, Park & Recreation Commission, Planning
Commission, Charter Commission, and the Traffic Commission. Additionally, a Council President is chosen.
External Boards include; The League of Minnesota Cities, Metro C ities, Mississippi Water Management
Organization, Rice Creek Watershed Advisory Board, Columbia Heights School District, The Anoka County Joint
Law Enforcement Council and Anoka County Fire Protection Council.
For reference, the attached resolution lists the 2021 assignments for City Boards and Commission and External
Boards. Councilmember Murzyn, Jr. served as the Council President in 2021.
Councilmembers have been asked to indicate their preferences.
City Boards & Commissions:
1st Preference 2nd Preference 3rd Preference
Buesgens
Jacobs
Márquez Simula
Murzyn, Jr.
Novitsky
External Boards:
1st Preference 2nd Preference 3rd Preference
Buesgens
Jacobs
Márquez Simula
Murzyn, Jr.
Novitsky
32
Item 7.
City of Columbia Heights - Council Letter Page 2
City Staff is asking City Council for feedback regarding appointment assignments in order to bring this to the
January 10, 2022 City Council Meeting.
ATTACHMENTS:
Resolution No. 2021-03
33
Item 7.
RESOLUTTON NO. 2021-03
A RESOTUTION APPROVING COUNCIL TIAISONS AND STAFF ASSIGNMENTS TO
CITY BOARDS & COMMISSIONS AND EXTERNAT BOARDS
WHEREAS: Annually the Council appoints liaisons to City Boards & Commissions as well as assigning delegates to
External Boards, and
WHEREAS: the City council met in a work session to discuss the appointments,
NOW, THEREFORE, BE lT RESOLVED, by the City Council of the City of Columbia Heights, to approve the
following appointments:
City Boards and Commissions:
Library Board Cou ncilmember Novitsky
Park & Recreation Commission Cou ncilmember Buesgens
Planning Commission Councilmember Murzyn , h.
Traffic Commission Mayor M6rquez Simula
Charter Commission Councilmember Jacobs
l00th An niversary Com mittee Cou nci I mem ber Novitsky
External Boards:
Columbia Heights School Board Delegate
Alternate
The League of Minnesota Cities Delegate
Alternate
Metro Cities Delegate
Alternate
Mississippi Water Management Organization Delegate
Alternate
Rice Creek Watershed Advisory Board Delegate
Alternate
The Anoka County Joint Law Enforcement Council Delegate
Alternate
Delegate
Alternate
Cou nci I member Buesgens
Councilmember Jacobs
Mayor Mdrquez Simula
Councilmember Buesgens
Councilmember Jacobs
Cou nci I mem ber Novitsky
Cou nci I mem ber Novitsky
Betty Risdahl (Hilltop)
Councilmember Murzyn, Jt.
Kevin Hansen
Mayor Mdrquez Simula
Lenny Austin
Councilmember Mu rzyn, tr.
Kelli Bourgeois
Anoka County Fire Protection Council
34
Item 7.
City of Columbia Heights - Council Resolution 2021-03 Page 2
Passed this 11th day of January, 2O2L
Offered by:
Seconded by:
Rol! Call:
Mu rzyn, Jr
Jacobs
All Ayes
Am M6rquez Sim
Attest:Mru
Nicole Tin ncil Secretary
r
35
Item 7.
CITY COUNCIL MEETING
AGENDA SECTION WORK SESSION
MEETING DATE JANUARY 3, 2022
ITEM: Appointments to Fire Relief Association Board of Trustees.
DEPARTMENT: Administration BY/DATE: Sara Ion / December 28, 2021
CITY STRATEGY:
X Safe Community _Diverse, Welcoming “Small-Town” Feel
_Economic Strength _Excellent Housing/Neighborhoods
_Equity and Affordability _Strong Infrastructure/Public Services
_Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population
BACKGROUND:
State Statute 424a.04 mandates that the City Council annually appoint two trustees to the Columbia Heights
Volunteer Firefighters Relief Association Board of Trustees. Under the Statute one of the trustees must be an
elected official and the other can be an elected or appointed official.
In recent years, the following appointments were made:
2021- Councilmember John Murzyn Jr. and Kelli Bourgeois
2020- Councilmember John Murzyn Jr. and Kelli Bourgeois
2019- Councilmember John Murzyn Jr. and Kelli Bourgeois
2018- Councilmember John Murzyn Jr. and Kelli Bourgeois
City Staff is asking City Council for feedback regarding appointment assignments in order to bring this to the
January 10, 2022 City Council Meeting.
36
Item 8.
Hometown Hero Banners
This proposal stemmed from a community member, having witnessed the impact and success in her
hometown. It seemed a perfect fit between the city and VFW and with Councilmember Murzyn’s and
City Manager Bourgeois help.
The Hometown Hero banner project and pricing would be similar to what we incorporated for our
Centennial Celebration. City Staff would hang banners for Memorial Day, and they would remain in
place through Veteran’s Day. Currently, the manufacturing cost is estimated to be approximately $70 for
each banner. The banners would be retailed to community members for $125-150 each.
Each banner would feature a photograph, name, and service information for a family member, or
current or past resident of Columbia Heights’. The subscribing family would be responsible for retrieving
and storing the banner at the end of the display period. Future display of pre-purchased banners would
be at a reduced price and display would be on a first-come, first-served basis.
VFW will contribute financially and estimates approximately $3000. The VFW contribution and the
difference between banner cost and retail would offset the city’s costs to place and remove banners
from Central Avenue. Hometown Hero Applications would be processed by volunteers to alleviate any
city staffing burdens. The City would assist in marketing the program.
37
Item 9.
38
Item 9.