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11-08-2021 City Council Meeting Packet
CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers John Murzyn, Jr. Connie Buesgens Nick Novitsky Kt Jacobs City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Monday, November 08, 2021 7:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, by calling 1-312-626-6799 and entering meeting ID 879 5506 6077 or by Zoom at https://us02web.zoom.us/j/87955066077. For questions please call the Administration Department at 763-706-3610. CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE MISSION STATEMENT Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively addresses changing citizen and community needs in a fiscally - responsible and customer-friendly manner. APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items submitted after the agenda preparation deadline.) PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) MOTION: Move to approve the Consent Agenda as presented. 1. Approve October 25, 2021 City Council Meeting Minutes. MOTION: Move to approve the City Council Meeting minutes of October 25, 2021. 2. Approve November 1, 2021 Special Executive Session City Council Meeting Minutes. MOTION: Move to approve the Special Executive Session City Council Meeting minutes of November 1, 2021. 3. Approve November 1, 2021 City Council Work Session Meeting Minutes. MOTION: Move to approve the City Council Work Session Meeting minutes of November 1, 2021. 4. Accept July 15, 2021 Charter Commission Meeting Minutes. MOTION: Move to accept the Charter Commission Meeting minutes of July 15, 2021. 1 City of Columbia Heights AGENDA November 08, 2021 City Council Meeting Page 2 5. Capital Equipment Replacement Of Unit #456: Recreation Department Passenger Van. MOTION: Move to authorize the replacement of Unit #456 and purchase one (1) new 2022 Ford Transport T350 XLT from Ford of Hibbing in the amount of $46,487.81 which includes tax, freight and license off the State of Minnesota purchasing contract. 6. Authorize Agreement with Canvas Health for a Collaborative Crisis Inte rvention Response Program. MOTION: Authorize the Mayor and City Manager to enter into an agreement with Canvas Health for a Collaborative Crisis Intervention Response Program for a two-year period commencing November 1, 2021. 7. Adopt Resolution 2021-90 Approving the Demolition and Environmental Remediation Contract for 3930 University Avenue NE (Root Property). MOTION: Move to waive the reading of Resolution 2021-90, there being ample copies available to the public. MOTION: Move to adopt Resolution 2021-90, a resolution of the City of Columbia Heights, Minnesota, approving contract with Veit for environmental remediation and demolition of site improvements, for the property located at 3930 University Avenue NE. 8. Extension of GIS Range Rider Contract. MOTION: Move to approve a one-year extension to the GIS Joint Powers Agreement in the amount of $32,844; and, authorize the Mayor and City Manager to enter into an agreement for the same. 9. Final Payment for Silver Lake Boat Landing & Site Improvement, City Project 1912. MOTION: Move accept the work for Silver Lake Boat Landing & Site Improvements, City Project 1912, and authorize final payment of $16,558.24 to Lametti & Sons, Inc. of Hugo, Minnesota. 10. Addition of Pierce and Lincoln Streets to the 2022 Water Main Program, Project 2203. MOTION: Move to authorize the addition of water main segments located in Pierce and Lincoln Streets, north of 37th Avenue to the cul-de-sac(s), to the 2022 Water Main Structural Lining program, with project funding from the Federal ARPA funds. 11. Resolution 2021-89 Accepting Feasibility Study for 2022 Water Main Improvements, Project 2203. MOTION: Move to waive the reading of Resolution 2021-89, there being ample copies available for the public. MOTION: Move to adopt Resolution 2021-89 which accepts the Feasibility Report for the repair/replacement of inoperable or inaccessible stop boxes on 37th Avenue from Central Avenue to Lincoln Street; Pierce Street from 37th Avenue to cul -de-sac; and Lincoln Street from 37th Avenue to cul-de-sac. 12. Lighting Retrofit and Upgrade for the Van Buren Municipal Parking Ramp. MOTION: Move to authorize the purchase and installation by Aid Electric of lighting 2 City of Columbia Heights AGENDA November 08, 2021 City Council Meeting Page 3 replacements and upgrades for the interior, exterior, stairwell and exit lights at the Van Buren parking ramp at a cost of $66,859. 13. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for November 8, 2021, in that they have met the requirements of the Property Maintenance Code. 14. License Agenda. MOTION: Move to approve the items as listed on the business license agenda for November 8, 2021 as presented. 15. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $726,734.06. PUBLIC HEARINGS ITEMS FOR CONSIDERATION Ordinances and Resolutions Bid Considerations New Business and Reports CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager Report of the City Attorney COMMUNITY FORUM At this time, individuals may address the City Council about any item not included on the regular agenda. Speakers that are in-person are requested to come to the podium. All speakers need to state their name and connection to Columbia Heights, and limit their comments to five (5) minutes. All speakers are also asked to fill out this information as well as their address on a form for the Council Secretary's record. Those in attendance virtually should send this information in the chat function to the moderator. The City Council will listen to brief remarks, ask clarifying questio ns, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. Generally, the City Council will not take official action on items raised at the Community Forum at the meeting on which they are raised. ADJOURNMENT 3 City of Columbia Heights AGENDA November 08, 2021 City Council Meeting Page 4 Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 4 CITY COUNCIL MEETING Mayor Amáda Márquez Simula Councilmembers John Murzyn, Jr. Connie Buesgens Nick Novitsky Kt Jacobs City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Monday, October 25, 2021 7:00 PM MINUTES The following are the minutes for the Meeting of the City Council held at 7:00 pm on Monday, October 25, 2021 in the City Council Chambers, City Hall, 590 40 th Avenue NE, Columbia Heights, Minnesota. Due to the COVID-19 pandemic, this hybrid meeting was held both virtually and in-person. CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 7:00 pm. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember Murzyn, Jr.; Councilmember Novitsky. Also Present: Kelli Bourgeois, City Manager; Jim Hoeft, City Attorney; Sara Ion, City Clerk/Council Secretary; Clifford Johnson; Hussain Khan; Shah Khan; Ashlie LeGrande; Lorien Mueller; Dan O’Brien, Assistant Fire Chief; Ben Sandell, Communications Coordinator. PLEDGE OF ALLEGIANCE MISSION STATEMENT Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively addresses changing citizen and community needs in a fiscally - responsible and customer-friendly manner. APPROVAL OF AGENDA Motion by Murzyn, Jr., seconded by Councilmember Jacobs, to approve the Agenda as presented. All Ayes, Motion Carried 5-0. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS Lorien Mueller, Vice Chair of Columbia Heights Public School Board and Liaison to the Cit y Council, shared an update: Interviews are being conducted for a mid-term School Board vacancy; two students will join the School Board on Policy and Community Engagement subcommittees; the Scholarship Foundation Dinner and Fundraiser will be held this week; first quarter ends November 10, and there will be no school on November 11-12; choir concert will be held at 7:00 pm on November 16 at the High School, and a band concert will be held at 7:00 pm on November 18 at the High School; the fall play, “Clue on Stage,” will be held at 7:00 pm on November 12 and 13 and 2:00 pm on November 14; fall sport season is wrapping up this week for adapted soccer, varsity football section, volleyball section, swim team, JV champs in sections and robotics team is perform ing; winter sports and activities are open for registration. For those interested in upcoming information and events, access the 5 Item 1. City of Columbia Heights MINUTES October 25, 2021 City Council Meeting Page 2 Columbia Heights Public Schools website and click on the trophy, “Activities and Athletics,” at the top of the page, which also provides links to some live streaming. CONSENT AGENDA Motion by Councilmember Buesgens, seconded by Councilmember Jacobs, to approve the Consent Agenda as presented. All Ayes, Motion Carried 5-0. 1. Approve October 4, 2021 City Council Work Session Meeting Minutes. MOTION: Move to approve the City Council Works Session Meeting minutes of October 4, 2021. 2. Approve October 4, 2021 Special Assessment Meeting Minutes . MOTION: Move to approve the Special Assessment Meeting minutes of October 4, 2021. 3. Approve October 11, 2021 City Council Meeting Minutes. MOTION: Move to approve the City Council Meeting minutes of October 11, 2021. 4. Accept September 21, 2021 Traffic Commission Minutes. MOTION: Move to accept the Traffic Commission Meeting minutes of September 21, 2021. 5. Accept the Receipt of DOJ Grant Monies to Fund Social Worker Presence at CHPD. MOTION: Move to accept the receipt of $207,849 in U.S. Department of Justice, Office of Community Oriented Policing Services grant funds to fund a full-time social worker to work with the Police Department for the next two years. 6. Authorize Preparation of Plans and Specifications for Central Avenue Sanitary Sewer Rehabilitation. MOTION: Move to authorize the preparation of Final Plans and Specifications for the Central Avenue Sanitary Sewer Rehabilitation from 37th to 45th Avenues, City Project 2204. 7. Accept Proposal from Bolton & Menk for Design Services for Central Avenue Sanitary Sewer Rehabilitation. MOTION: Move to accept the proposal from Bolton & Menk in the amount of $69,910 for design services through bidding for the Central Avenue Sanitary Sewer Rehabilitation, City Project 2204. 8. Request for Stop Signs at the Intersection Of 6th Street and 41st Avenue. MOTION: Move to recommend the City Council install stop signs at the intersection of 6th Street and 41st Avenue stopping traffic on 6th Street. 9. Rental Occupancy Licenses for Approval. MOTION: Move to approve the items listed for rental housing license applications for October 25, 2021, in that they have met the requirements of the Property Maintenance Code. 10. License Agenda. MOTION: Move to approve the items as listed on the business license agenda for October 25, 2021 as presented. 6 Item 1. City of Columbia Heights MINUTES October 25, 2021 City Council Meeting Page 3 11. Review of Bills. MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list to claims paid by check and by electronic funds transfer in the amount of $952,856.09. PUBLIC HEARINGS 12. Consideration of Resolution No. 2021-82, Revocation of the License to Operate Rental Units Within the City of Columbia Heights Against the Rental Property at 981 43-½ Avenue NE for Failure to Meet the Requirements of the Residential Maintenance Codes . Assistant Chief O’Brien’s report stated City inspectors performed an inspection of 981 43-1/2 Avenue NE on August 6, 2021 and noted violations of the City’s Property Maintenance Code and informed the owner via mail. A re-inspection was performed on September 15 and violations remained uncorrected, so a statement of cause was mailed to the owner. Because City inspectors checked records for the property on October 15 and noted corrections still had not been made (repair/replace burnt areas of walls next to the stove in Unit 2 and repair/replace missing cabinetry, drawer fronts and hardware in the kitchens of Units 2 and 3), staff recommends that the City Council approve revocation of the Rental license. Mayor Márquez Simula opened the public hearing. Shah Khan, owner of the property, said he went to school and has lived in Columbia Heights for several years, and all four of his children have been born in the City. He bought a four -plex unit in the City and has tenants living there, some good and some bad, and he received the City’s list of things which need to be corrected (replacing kitchen doorknobs and repairing brown wall spots due to nearby cooking on stove). Mr. Khan apologized for not fixing them sooner but said both violations have been fixed and he is ready to pay the $150 fine. His request is that the rental license not be revoked. He added further that he is blamed often for things his tenants do (such as trash not being disposed of properly in the dumpster and interiors being damaged due to larger tenant families) and he tries to educate them as best he can. Mr. Khan realizes the four -plex unit is his property but he is seeking assistance from the City Council to help landlords such as himself in these circumstances, to make the tenants responsible for their actions. Councilmember Buesgens said that, unfortunately, being a landlord is a lot of wor k, having family members who are landlords, and is part of the job. She does not support doing anything for landlords but suggested Mr. Khan review his leases and tighten those up if he can. Councilmember Buesgens asked whether a follow-up inspection had been completed to ensure the violations have been done. Assistant Chief O’Brien said they had not been completed at the time of the October 15 inspection. Councilmember Murzyn, Jr. asked how much interaction the City has had with the property in question. Assistant Chief O’Brien said 36 times on inspection mostly for outside storage and lawn grass complaints, with total abatements of $2,059.95; relating to the licensing inspections, 7 Item 1. City of Columbia Heights MINUTES October 25, 2021 City Council Meeting Page 4 the City has been there three times and one pending due to inability to access one of the units, which is due at the end of October to complete cited violations. Councilmember Jacobs asked Assistant Chief O’Brien whether he was made aware before the evening’s meeting of the violation repair completions Mr. Khan referenced i n his statement. Assistant Chief O’Brien said 26 violations were found on the first inspection (including not having access to one unit), repairs to 24 of them were completed on re-inspection, and ten violations were found in the unit that earlier had not been able to be accessed. So, the City has not done a final inspection related to the remaining violations. Mayor Márquez Simula asked if there was an itemized list available of the cited violations, and Assistant Chief O’Brien said he did not have one available at this evening’s meeting. Mayor Márquez Simula said the first inspection was August 6 and that it has only been a short while for this process. Councilmember Jacobs asked whether new violations were found with each of the 36 inspections, and Assistant Chief O’Brien said he would be about 18. Councilmember Novitsky asked how long Mr. Khan has had a Rental license for the building, and he said about 18 years. Mr. Khan said he believes the set of tenants he has been the problem, leaving chairs and mattresses outside, and the biggest problem with his property is that it is at the turning point of two streets so a lot of people drop things off. He has installed cameras because of that problem and is trying to monitor activities. Councilmember Novitsky said, after 18 years as a landlord, that he would expect those things don’t happen routinely. Mr. Khan said he can understand his concern and is fed up with it as well, noting the remaining ten violations that he has or is addressing that includes a refrigerator that cannot close because the tenant has jammed it too full (Unit 3). Councilmember Novitsky asked how many grass offenses have been noted, and Assistant Chief O’Brien said only one and all the others were outside storage. Mayor Márquez Simula asked what constitutes the term “outside storage,” and Assistant Chief O’Brien said it means dumping trash, furniture, etc. Mayor Márquez Simula said those calls to the City would be from neighbors, and Assistant Chief O’Brien confirmed. Councilmember Novitsky asked for confirmation that the City was picking up the outside storage (abatement costs) rather than the landlord, and Mr. Khan said he would call for garbage pickup when he became aware of those items. Councilmember Novitksy asked, being abatement takes some time, how often Mr. Khan checks on his rental property. He said he has a full-time job as a scientist, has four children, and goes there every weekend and, as well, has asked the tenants living near the dumpsters to give him a call when they become aware of issues. Councilmember Buesgens said she knows the property in question and it has been an issue for the past 20 years. She has received a lot of complaints and has called the City herself on it and said it is Mr. Khan’s responsibility to take care of his property. She doesn’t want to hear from 8 Item 1. City of Columbia Heights MINUTES October 25, 2021 City Council Meeting Page 5 him that it is the tenants’ fault to keep it clean and maintained. If he has issues with the tenants, she said that is his problem. Councilmember Jacobs said Mr. Khan continues to make excuses and it is his responsibility as a business owner to take care of his business and to make sure that he has good, qu alified tenants and they will take good care of his property -- and it if doesn’t happen, it is on his shoulders. There have been enough incidences that this is a problematic property, and she said he has had plenty of time to bring it into compliance. Clifford Johnson, resident 1027 43-1/2 Avenue, said he has been monitoring the garbage issue at the property being discussed for about five years. He said it has been a constant problem, with overstuffed dumpsters; and if others are dumping their garbage there, that would be a problem, though he not aware of that occurring. The solution he believes is for the landlord to call Waste Management and request more bins; though it would be more cost, it would beat having to pay the City to clean it up. Other than the corner property, he doesn’t see any problem with two other nearby properties. Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr., to close the public hearing and waive the reading of Resolution No. 2021-82, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr., to adopt Resolution No. 2021-82, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Ayes, Motion Carried 5-0. 13. Consideration of Resolution No. 2021-83, Revocation of the License to Operate Rental Units Within the City of Columbia Heights Against the Rental Property at 4609 Polk Street NE for Failure to Meet the Requirements of the Residential Maintenance Codes Assistant Chief O’Brien’s report stated City Inspection staff sent a letter on July 1, 2021 to the owner of 4609 Polk Street NE that a Rental license application be submitted. Staff reviewed the property file on October 4, noted that the property remained unlicensed and sent a Statement of Cause to the owner. Because of the failure to submit the application and fees for the Rental license, staff recommends that the City Council approve revocation of a Rental license. He updated the City Council that on October 21 the owner submitted the application and licensing fees but have yet to schedule the inspection and pay the late fees. Mayor Márquez Simula opened the public hearing. No one wished to speak. Motion by Councilmember Novitsky, seconded by Councilmember Murzyn, Jr., to close the public hearing and waive the reading of Resolution No. 2021-83, there being ample copies available to the public. All Ayes, Motion Carried 5-0. 9 Item 1. City of Columbia Heights MINUTES October 25, 2021 City Council Meeting Page 6 Motion by Councilmember Novitsky, seconded by Councilmember Murzyn, Jr., to adopt Resolution No. 2021-83, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Ayes, Motion Carried 5-0. Mayor Márquez Simula requested Assistant Chief O’Brien to explain the next process when the City Council has voted for revocation of a rental license. He said, after a license has been revoked, the property gets posted with a 45 -day notice to vacate, tenants receive copies of the posting letter, and then it becomes unlawful to occupy after 45 days. After that, citations can be written up to the landlord and any occupants for allowing it to be occupied or accepting rent. 14. Consideration of Resolution No. 2021-84, Revocation of the License to Operate Rental Units Within the City of Columbia Heights Against the Rental Property at 966/968 44½ Avenue NE for Failure to Meet the Requirements of the Residential Maintenance Codes . Assistant Chief O’Brien’s report stated City Inspection staff sent a letter on August 1, 2021 to the owner of 966/968 44-1/2 Avenue NE that a Rental license application be submitted. Staff reviewed the property file on October 6, noted that the property remained unlicensed and sent a Statement of Cause to the owner. Because of the failure to submit the application and fees for the Rental license, staff recommends that the City Council approve revocation of a Rental license. He updated the City Council that on October 22 the owner submitted the renewal rental license application, paid all fees and scheduled the inspection for October 25 at 3:00 pm. The results of that inspection resulted in 23 violations on the property, seven on the 966 side, five on the 968 side, and 11 in the common areas or exterior. Mayor Márquez Simula opened the public hearing. Hussain Khan, property manager for 966/968 44½ Avenue NE, asked that the City Council table the revocation hearing to the next meeting. He cited the federal moratorium and said there is a three- to five-month processing time for applications for funding and a lot of issues in not getting monies into landlord hands. As a property manager, he has not taken any action against tenants in other properties with outstanding balances; but regarding this property, he has had a problem with the recent revenue issues “caused by an unconstitutional restrictions.” Mayor Márquez Simula asked how those “revenues” would prevent the cited violations from being corrected. Mr. Khan agreed that the City Charter has precedence; however, he said special discretion should be given consideration because landlords have had their rights stripped. He added that there are no life-safety violations and a lot of them can be easily remedied, as he now has the funds (from his first “renthelpmn” check) to complete the necessary corrections. He also cited further defenses from 504(B) statute 415. Councilmember Novitsky commented that Mr. Khan could have at least completed the rental license application and taken care of those fees, to which he responded that his funds have not been so depleted and he didn’t have them to pay those fees. Councilmember No vitsky said the application could have been submitted, and Mr. Khan said he was not aware that an application 10 Item 1. City of Columbia Heights MINUTES October 25, 2021 City Council Meeting Page 7 could be submitted without accompanying fees. Mr. Khan added that some pending rents cannot be legally secured until June 2022, that landlords are still limited. Councilmember Jacobs asked how long Mr. Khan has been a manager at the property in question, and he said over a decade. She asked for confirmation from him that he didn’t understand that one of the biggest priorities is to get the renew al executed; because, without a license, you cannot legally rent in the City of Columbia Heights – and that has nothing to do with evictions. It is a responsibility of the property manager and/or the landlord. Councilmember Buesgens said it is Mr. Khan’s responsibility to keep the property up, to have the funds to keep it up, agrees with Councilmember Novitksy that there has been plenty of time since the emergencies have been lifted, and 23 violations is too many. Assistant Chief O’Brien cited a few of the violations: leaking lavatory faucet, a couple broken window locks, tub surround seal, broken living room window, malfunctioning GFCI in the bathroom outlet, nonfunctioning range-hood fan, hole in the ceiling at the bottom of the stairs, water damage to ceiling and mold in the breezeway, smoke alarm in the common area, hole in the drywall in the breezeway, delaminating garage door, broken glass from the front door side light, sagging roof and hole in south side soffit. He said this was the first interior inspection in two years due to the pandemic. Mr. Khan added that any outside nuisance-related violations have been corrected. Motion by Councilmember Jacobs, seconded by Councilmember Murzyn, Jr., to close the public hearing and waive the reading of Resolution No. 2021-84, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember Jacobs, seconded by Councilmember Murzyn, Jr., to adopt Resolution No. 2021-84, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Ayes, Motion Carried 5-0. 15. Consideration of Resolution No. 2021-85, Revocation of the License to Operate Rental Units Within the City of Columbia Heights against the Rental Property at 3927 Reservoir B oulevard NE for Failure to Meet the Requirements of the Residential Maintenance Codes. Assistant Chief O’Brien’s report stated City Inspection staff sent a letter on July 1, 2021 to the owner of 3927 Reservoir Boulevard NE that a Rental license application be submitted. Staff reviewed the property file on October 5, noted that the property remained unlicensed and sent a Statement of Cause to the owner. Because of the failure to submit the application and fees for the Rental license, staff recommends that the City Council approve revocation of a rental license. He updated the City Council that on October 22 the owner of the property, which is currently vacant, called the City to request a copy of the license renewal application and scheduled an inspection. The application was sent and the owner scheduled an inspection for October 25 at 3:30 pm; the results of that inspection resulted in no violations. The owner called Assistant Chief O’Brien after that and told him she would attend this evening’s meeting. 11 Item 1. City of Columbia Heights MINUTES October 25, 2021 City Council Meeting Page 8 Mayor Márquez Simula opened the public hearing. Ashlie LeGrande, owner of the property, said her family moved out of the City four years ago after the birth of her fourth child and has been renting it out since then. Her renters vacated in July and she and her husband decided to sell the property because of the current good sellers’ market. They remain good friends with neighbors there, have kept the property up as well as maintaining a current rental license. The reason they did not renew in July was because she and her husband planned to sell the property; however, she was contacted by a City family who needs a place to live for six to nine months as a result of some fire damage. Though previously unaware, she said they now know that they need to inform the City when their rental license won’t be renewed. Ms. LeGrande has in hand this evening the check and application to hand over to Assistant Chief O’Brien, which he said was satisfactory. Councilmember Jacobs asked whether Assistant Chief O’Brien had a recommendation for action, and he said he would leave it up to the City Council to determine but the owner’s negligence was only to fail to notify the City of the intention not to renew the rental license. Councilmember Novitsky asked for confirmation that the property remained vacated after the renters left in July, and Ms. LeGrande confirmed and said her husband has been monitoring the property to ensure the grass has been cut, etc. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Jacobs, to close the public hearing and waive the reading of Resolution No. 2021-85, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky, to adopt Resolution No. 2021-85, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Nays, Motion Failed 5-0. 16. Consideration of Resolution No. 2021-86, Revocation of the License to Operate Rental Units Within the City of Columbia Heights Against the Rental Property at 4632 6th Street NE for Failure to Meet the Requirements of the Residential Maintenance Codes . Assistant Chief O’Brien’s report stated City inspectors performed an inspection of 4632 6th Street NE on July 8, 2021 and noted violations of the City’s Property Maintenance Code and informed the owner via mail. A re-inspection was performed on August 19 and violations remained uncorrected, so a statement of cause was mailed to the owner. 12 Item 1. City of Columbia Heights MINUTES October 25, 2021 City Council Meeting Page 9 Because City inspectors checked records for the property on October 12 and noted corrections still had not been made (repair/replace missing siding on garage, repair/replace boarded -up garage window, scrape/paint windows and reglaze west side, repair/replace broken/uncapped gutter on south side), staff recommends that the City Council approve revocation of the Rental license. Mayor Márquez Simula opened the public hearing. No one wished to speak. Motion by Councilmember Jacobs, seconded by Councilmember Novitsky, to close the public hearing and waive the reading of Resolution No. 2021-86, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember Jacobs, seconded by Councilmember Novitsky, to adopt Resolution No. 2021-86, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Ayes, Motion Carried 5-0. 17. Consideration of Resolution No. 2021-87, Revocation of the License to Operate Rental Units Within the City of Columbia Heights against the Rental Property at 4959 5th Street NE for Failure to Meet the Requirements of the Residential Maintenance Codes. Assistant Chief O’Brien’s report stated City inspectors performed an inspection of 4959 5th Street NE on June 17, 2021 and noted violations of the City’s Property Maintenance Code and informed the owner via mail. A re-inspection was performed on July 26 and violations remained uncorrected, so a statement of cause was mailed to the owner. Because City inspectors checked records for the property on September 27 and October 19 and noted corrections still had not been made (repair/replace south storm door to close and latch property, replace doors and assemblies due to damage or deterioration with doors and assemblies that meet the intended rating, repair/replace deteriorated corrugated roof on south side to maintain it in a sound and tight condition free of defects that admit rain, and replace roofing materials that have deteriorated or are damaged), staff recommends that the City Council approve revocation of the Rental license. Mayor Márquez Simula opened the public hearing. No one wished to speak. Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr., to close the public hearing and waive the reading of Resolution No. 2021-87, there being ample copies available to the public. All Ayes, Motion Carried 5-0. 13 Item 1. City of Columbia Heights MINUTES October 25, 2021 City Council Meeting Page 10 Motion by Councilmember Buesgens, seconded by Councilmember Jacobs, to adopt Resolution No. 2021-87, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Ayes, Motion Carried 5-0. 18. Consideration of Resolution No. 2021-88, Revocation of the License to Operate Rental Units Within the City of Columbia Heights Against the Rental Property at 1010 42nd Avenue NE for Failure to Meet the Requirements of the Residential Maintenance Codes . Assistant Chief O’Brien’s report stated City Inspection staff sent a letter on August 1, 2021 to the owner of 1010 42nd Avenue NE that a Rental license application be submitted. Staff reviewed the property file on October 7, noted that the property remained unlicensed and sent a Statement of Cause to the owner. Because of the failure to schedule an interior/exterior rental property inspection, staff recommends that the City Council approve revocation of a Rental license. He updated the City Council that on October 21 the owner scheduled the inspection for October 25 and paid the late fee. The inspection was performed and a total of five violations were found, one in the upper unit and four in the lower. Mayor Márquez Simula opened the public hearing. No one wished to speak. Motion by Councilmember Novitsky, seconded by Councilmember Murzyn, Jr., to close the public hearing and waive the reading of Resolution No. 2021-88, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember Novitsky, seconded by Councilmember Murzyn, Jr., to adopt Resolution No. 2021-88, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Ayes, Motion Carried 5-0. ITEMS FOR CONSIDERATION Ordinances and Resolutions 19. Second Reading of Ordinance No. 1671, an Ordinance Amending Chapter 3, Article 3 of the Columbia Heights City Code Relating to the Addition of a Youth Commission. Manager Bourgeois’ report provided background information regarding the establishment of a Columbia Heights Youth Commission. Staff developed ordinance language and the first reading of Columbia Heights City Code Ordinance No. 1671 amending Chapter 3, Article 3 occurred on October 11, 2021 with the second reading scheduled for this evening’s City Council Meeting. She added that the bylaws are not being adopted by the Ordinance Amendment but will be reviewed by the City Council once finalized. If approved, the application process will begin. Councilmember Jacobs commented that it is fantastic moving forward with the Youth Commission. Manager Bourgeois said staff is very excited as well. 14 Item 1. City of Columbia Heights MINUTES October 25, 2021 City Council Meeting Page 11 Mayor Márquez Simula added that she was glad Ms. Mueller was on hand at this evening’s meeting to see another connection between the City and School Board. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky, to waive the reading of Ordinance No. 1671, there being ample copies available to the public. All Ayes, Motion Carried 5-0. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky, to approve Ordinance No. 1671, being an Ordinance Amending Chapter 3, Article 3 of the Columbia Heights City Code relating to the addition of a Youth Commission, and direct staff to send a summary of the ordinance, as presented, for publication in the legal newspaper. All Ayes, Motion Carried 5-0. CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Councilmember Murzyn, Jr. reported that the Lions Club will have its Halloween Bash on October 30 at Murzyn Hall, with City Knights playing, and doors open at 6:30 pm. There a $10 entrance cover charge for 21 years of age and older, and the best costume winner will receive $1,000. Councilmember Novitsky reminded everyone to be safe, watching out for the Trick or Treaters, and have a great time during the holiday weekend. Councilmember Jacobs attended a seminar on “How to Combat Vacant Property Blight” and another one on “Code Enforcement Made Simple”; observed the Traffic Commission meeting; attended the Tibetan community’s 14th celebration of the Dalai Lama being awarded the Congressional Medal of Honor, “which was a fantastic and fascinating experience,” has been u p to their new place in Isanti, “is always a joy, and you can’t help but walk of there in a very peaceful place”; Charter Commission voted 8-6 in favor of replacing the current appointment process with special elections, which are governed by State statutes, and the Commission will move their decision forward in the January 2022 meeting and will bring it to the Council once their work has been completed. Councilmember Buesgens attended the School Board meeting. She listened to the informational hearing on violent crime in Minnesota with the Minnesota Senate, “which was very interesting” and several police chiefs across the State talked about the need for behavioral mental health, social services or multidisciplinary teams for their police to work within t heir communities; and St. Cloud Police Chief Anderson shared an example of one individual who had over 140 encounters with their police department one year and the next year had zero calls after meeting with the multidisciplinary team, and she feels very lucky that Columbia Heights was able to obtain the grant money to help the Police Department and residents. Mayor Márquez Simula attended the Regional Council of Mayors meeting in person in St. Louis Park at their first Net Zero building, which was exciting, and saw a presentation from MnDOT; attended the Fridley-Columbia Heights football game, which was a good game; attended Alexandra House committee meeting – and reminded residents that this is “Domestic Awareness Month”; attended the MAC meeting last week; did the HeightsNEXT street cleanup, when 210 pounds of trash on Central Avenue were collected. 15 Item 1. City of Columbia Heights MINUTES October 25, 2021 City Council Meeting Page 12 As a member of HeightsNEXT, Mayor Márquez Simula taught a class of “Dia de los Muertos” at the Library and did a pickup craft activity; supported the Commun ity United Methodist Church at their annual lasagna sale fundraiser. She said HeightsNEXT has put out a Halloween map on their website for residents to identify their addresses as COVID-safe Trick or Treats. Report of the City Manager Manager Bourgeois reported “Truck or Treat” will be held on Saturday, October 30, 1:00-5:00 pm at Huset Park, where there will be candy for the kids, free hot beverages, a puppet show at 2:00 pm and 4:00 pm, a pet costume contest at 3:00 pm and an expanded assortment of vehicles to explore. The “Pets of Columbia Heights” photo submission deadline for the 2022 Community Calendar is Monday, November 1, and more information can be accessed at columbiaheightsmn.gov/photos. The last Centennial Celebration is “Trivia Night” on Tuesday, November 23, 7:00-9:00 pm at Murzyn Hall, and team registration can be made at columbiaheightsmn.gov/trivia. The Mayor’s Book Club will be held on Tuesday, October 26, at 6:00 pm via Zoom, and the book is Flight Behavior. Report of the City Attorney Attorney Hoeft had no update. COMMUNITY FORUM No one wished to speak. ADJOURNMENT Motion by Councilmember Jacobs, seconded by Councilmember Murzyn, Jr., to adjourn. All Ayes, Motion Carried 5-0. Meeting adjourned at 8:11 pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 16 Item 1. CITY COUNCIL SPECIAL EXECUTIVE SESSION Mayor Amáda Márquez Simula Councilmembers John Murzyn, Jr. Connie Buesgens Nick Novitsky Kt Jacobs City Manager Kelli Bourgeois Public Safety Bldg—Training Room, 825 41st Ave NE Monday, November 01, 2021 5:00 PM MINUTES The following are the minutes for the special executive session of the City Council held at 5:00 pm on Monday, November 1, 2021 at the Public Safety Building in the Training Room, 825 41st Ave NE, Columbia Heights, Minnesota. CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 5:06 pm. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Jacobs; Councilmember Murzyn, Jr.; Councilmember Novitsky. Also Present: Kelli Bourgeois, City Manager; Aaron Chirpich, Community Development Director; Alicia Howe, Community Development Admin Assistant II; Sara Ion, City Clerk; Paul Reuvers, Attorney at Iverson Reuvers. EXECUTIVE SESSION 1. Discuss Litigation- In the matter of Jeffrey Bahe and Robert Williams v. City of Columbia Heights (Court File No. 02-CV-20-3146). Motion by Councilmember Murzyn Jr., seconded by Councilmember Buesgens., to close the meeting per Minnesota Statute 13.05 Subdivision 3(b), attorney-client privilege in order to discuss the matter of Jeffrey Bahe and Robert Williams v. City of Columbia Heights, Court File No. 02-CV-20-3146 with attorney Paul Reuvers. All Ayes, Motion Carried 5-0. The meeting closed at 5:07 pm. The City Council, City Staff, and Attorney Reuvers had a discussion regarding the matter of Jeff Bahe and Robert Williams v. City of Columbia Heights, Court File No. 02-CV-20-3146. Motion by Councilmember Jacobs, seconded by Councilmember Novitsky, to reconvene the open session. All Ayes, Motion Carried 5-0. The meeting returned to open session at 5:27 pm. ADJOURNMENT Motion by Councilmember Buesgens, seconded by Councilmember Jacobs, to adjourn. All Ayes, Motion Carried 5-0. 17 Item 2. City of Columbia Heights MINUTES November 01, 2021 City Council Special Executive Session Page 2 Meeting adjourned at 5:28 pm. Respectfully Submitted, __________________________________ Sara Ion, City Clerk/Council Secretary 18 Item 2. CITY COUNCIL WORK SESSION Mayor Amáda Márquez Simula Councilmembers John Murzyn, Jr. Connie Buesgens Nick Novitsky Kt Jacobs City Manager Kelli Bourgeois Public Safety Bldg—Training Room, 825 41st Ave NE Monday, November 01, 2021 6:30 PM (or Immediately Following EDA) MINUTES The following are the minutes for the City Council Work Session held at 6:50 pm on Monday, November 1, 2021 at the Public Safety Building, Training Room, 825 41st Avenue NE, Columbia Heights, Minnesota. Due to the COVID-19 pandemic, this hybrid meeting was held both virtually and in-person. CALL TO ORDER/ROLL CALL Mayor Márquez Simula called the meeting to order at 6:50 pm. Present: Mayor Márquez Simula; Councilmember Buesgens; Councilmember Murzyn, Jr.; Councilmember Jacobs; Councilmember Novitsky. Also Present: Kelli Bourgeois, City Manager; Renee Dougherty, Library Director; Kevin Hansen, Public Works Director; Sara Ion, City Clerk/Council Secretary; Joseph Kloiber, Finance Director; Matt Markham, Police Captain; Keith Windschitl, Recreation Director. WORK SESSION ITEMS 1. Capital Equipment Replacement of Unit #456: Recreation Department Passenger Van. Recreation Director Keith Windschitl discussed that the current recreation van is at the end of life due to rust and other concerns. Recreation would like to replace with a similar van to what was purchased for the Senior Center. This van would be purchased from Ford of Hibbing. There were no questions from Council about the purchase. Councilmember Novitsky believes the kids will be thankful for the new van and new technology. Director Windschitl is excited for the new van as it will have good air conditioning and heat. Mayor Márquez Simula stated that she is excited for the new van. 2. Police Strategic Planning Survey. Captain Markham distributed the 2022 strategic plan survey questions to Council and requested that they review the questions and return their answers in a timely manner as they are looking to review the information by the second week in December. Captain Markham also gave a quick update of the status of the imbedded social worker position. He stated that the second edit of the contract is out for review, and that they are 19 Item 3. City of Columbia Heights MINUTES November 01, 2021 City Council Work Session Page 2 making sure that the needed elements for the federal grant are included. There are follow up interviews scheduled with Canvas Health to fill the position. Contract will need to come to council for approval, and he hopes to have that soon. City Manager Kelli Bourgeois clarified that the social worker will not be a city employee but instead will be an employee of Canvas Health. Councilmember Buesgens wanted to confirm that there is a work space dedicated to this new position. Captain Markham confirmed that there is a work space and that they are still working out the specific details about how the social worker will spend its time in the community. 3. Citywide Survey. City Manager Kelli Bourgeois stated that Staff has received additional information from Morris Leatherman about how they conduct community surveys. Staff is feeling more comfortable moving forward based on the responses to concerns and information from Morris Leatherman who would be conducting the survey. Morris Leatherman described in detail the process of getting in contact with residents via landline and cell phone. There is a 400 resident sample size (they make sure that this is reflective of the census data and geographical data). Phone surveys can last up to 45 minutes. If they are not able to get in touch with the resident, they leave detailed voice messages with the purpose and importance of the survey and ask that they respond because they are part of a small selected group. Morris Leatherman has translators and survey takers that speak several languages. The city brings forward the topics and questions they would like residents to answer and Morris Leatherman refines them. Ideally they keep the survey to about 60 to 100 questions. Overall feels that this survey would be very beneficial and would like to move forward with feedback from Council. Mayor Márquez Simula stated that this process sounds very smart, and we want to make sure we do all the needed homework. Asking the right questions is important. Councilmember Murzyn Jr. stated that this sounds like this is a great idea, and that the inclusive nature of the company and different languages is important. City Manager Kelli Bourgeois discussed that this is the best way to get a statically valid sampling. She also inquired with Morris Leatherman how to engage others citizens who want to be included. The City of Crystal does a smaller survey size in addition to allowing members of the community at large to complete a separate survey. The information is not merged due to statistical accuracy concerns but the additional information is helpful. Councilmember Buesgens inquired about additional costs related to the add-on survey. City Manager Kelli Bourgeois stated that we would complete the add-on survey in house. 20 Item 3. City of Columbia Heights MINUTES November 01, 2021 City Council Work Session Page 3 Finance Director Kloiber stated that we could include the in house survey on the back of utility bills or include a link via online building. Councilmember Jacobs would like to see an article in the media as well. City Manager Kelli Bourgeois stated that the more we can get the word out, the better the reception and completion of the survey is. Mayor Márquez Simula stated that is will be nice to have the availability for all residents. Also wanted to clarify when the survey would take place. City Manager Kelli Bourgeois stated that the survey will likely take place in early 2022. Staff would like Council to review additional information and participate in formulating the questions. Councilmember Buesgens wants to make sure that there are more than two choices for gender selection if that information is collected in the survey. 4. Department Level Review of Proposed 2022 Budget. Finance Director Kloiber introduced the budget presentation portion of the meeting and stated that the presentations will be available online. Library Budget Presentation. Library Director Renee Dougherty led the presentation of the 2022 Library proposed budget. This presentation will be uploaded to the City of Columbia Heights website. Mayor Márquez Simula thanked Director Dougherty for the presentation. Councilmember Novitsky inquired about what Anoka County was doing regarding fines. Library Director Dougherty responded that Anoka County still currently has fine and is exploring the option of going fine free. Councilmember Jacobs inquired about the process of eliminating the fine for kids and not for adults. Overall she sees the argument in removing fines, but feels that there are different behavioral expectations from adults. Overall the issue of handling a fine needs to be handled discretely. Councilmember Jacobs also inquired about how the home delivery of library materials is occurring. Library Director Dougherty responded that is hard to assign fines by item, instead it is easier to do the fine by person / library cardholder. Previously there were volunteers that delivered but staff has been delivering to the home bound seniors. Councilmember Buesgens stated that she often goes back and forth on eliminating fines. Overall feels good that there is still damage / lost book fee. 21 Item 3. City of Columbia Heights MINUTES November 01, 2021 City Council Work Session Page 4 Library Director Dougherty stated that overall many libraries are going fine free. Councilmember Novitsky stated that he would prefer to follow what Anoka County is doing regarding fines. Councilmember Jacobs stated that residents associate Columbia Heights Library with the Anoka County Library. Finance Director Kloiber stated that if someone pays their fine online, Anoka County is keeping the money. The County needs to figure out how much to give back to the City. Councilmember Jacobs inquired about the amount of fines that we should expect from Anoka County. Finance Director Kloiber stated that we might be able to do a records request for information related to fines paid by Columbia Heights cardholders. Councilmember Murzyn Jr. inquired as to why Anoka County is such a hold out? Library Director Dougherty stated that there have been four directors in the last eight years. Overall they are collecting a larger amount of fines. The library does collect and make revenue from video rentals, copies, community room rental fees. Councilmember Jacobs inquired about how many item are being tagged for fines. Of those items being tagged, how many do we ever get back? Will items still be returned if there are no late fines? Library Director Dougherty stated that the Library is still charging for the replacement of the book. Councilmember Novitsky inquired about the amount of people who have fines that are over the amount where books can no longer be checked out. Library Director Dougherty stated that there is a set amount for the maximum fine, and that amount is set by Anoka County. If there are a lot of holds for a book that has not been returned, they do order a replacement prior to the 30 day period where the late fine is incurred. Councilmember Jacobs stated that she is concerned about people not paying the library fine or the fee to replace the book. Library Director Dougherty mentioned that text message notifications will be used going forward as a tool to get books returned on time. Mayor Márquez Simula asked for clarification regarding the process for paying the replacement fee, or the fine. 22 Item 3. City of Columbia Heights MINUTES November 01, 2021 City Council Work Session Page 5 Councilmember Jacobs would like to know the numbers behind book replacement after 30 days. Concern is that Anoka is not making this move yet to eliminate fines. Curious about communities the size of Columbia Heights, and how they handle this issue. Library Director Dougherty stated that the library card will have a replacement fee removed as soon as the book is returned. If a cardholder gets to $75 dollars or more in fines, then it goes to collections. Mayor Márquez Simula inquired about what we need to do to move forward with the budget. City Manager Bourgeois stated that the current budget does not have a revenue line for late fees. The Council can dictate that this line is / is not included in the budget. Councilmember Jacobs inquired about what happens if the Council wants to keep it and if it can be removed later. City Manager Bourgeois stated that is better to not including it as a revenue source, but still need to make a policy choice. This is an item is that is le ss that one half of one percent of the budget (or approximately $4,000). Finance Director Kloiber stated that there is not a concern with the compliance, but administratively it is best to leave this item out, as it is drafted right now. As Director Dougherty mentioned, the Library budget is already using fund balance. Councilmember Novitsky asked for clarification on what exactly the fund balance is. Councilmember Jacobs stated that she understands that in regards to the overall budget the fine portion is miniscule. She wants to know if replacement fees are directly reflected in the budget. Library Director Dougherty stated that she does not have a good breakdown of items not returned / fines. Finance Director Kloiber stated that he will see if he can gather the specific information related to the breakdown of fines. Councilmember Novitsky inquired if the fines are affecting the juvenile or adult population more. Library Director Dougherty stated that there is a pretty equal split, however most fines are adults. Mayor Márquez Simula inquired about situations where adults are using their child’s card to check out books. 23 Item 3. City of Columbia Heights MINUTES November 01, 2021 City Council Work Session Page 6 Library Director Dougherty stated that anyone under 17 needs to have parental approval on their card. She also noted that there are no fines associated with ebooks. Councilmember Novitsky sought additional information regarding if children’s cards are linked to an adult. He also stated that if people do not want fines, then they can get the ebook. Councilmember Jacobs stated that the person responsible for fines and returning books should be the adult. She does not feel that the fine issue should have been included in the budget presentation; overall we need to focus on the library budget. Finance Director Kloiber addressed the amount in the fund balance and the accumulation of access funds. The fund balance is over the target, the tax levy is set lower to draw down fund balance back closer to the target. Councilmember Novitsky wanted to know why we are increasing the budget if there is accumulation of access funds. Mayor Márquez Simula inquired about approving the Library budget and not deciding on the fines. Finance Director Kloiber stated that staff will provide a resolution for the budget. Council can provide amendments to the budget if needed. As a whole, we want to change any items that are a concern for the budget prior to the resolution being drafted. Councilmember Buesgens inquired about sending an email about individual questions prior to December meeting. City Manager Kelli Bourgeois stated that staff can coordinate the data exchanges between Council and Department Heads so that there is one formulated response for the entire council. Public Works Budget Presentation Public Works Director Kevin Hansen led the presentation of the 2022 Public Works proposed budget. This presentation will be uploaded to the City of Columbia Heights website. Public Works Director Hansen stated that there are some additional updates about construction costs and the bidding environment that will evolve past the presentation. The City is looking at using the ARPA funds for Central Avenue reconstruction. Council would need to approve the other additional items that will also be covered. Additionally, refuse services will be up for contract renewal. Discussion at the beginning of 2022, with contracts reviewed in 2022. Currently also working on a parks survey of Murzyn Hall, with more information to follow. 24 Item 3. City of Columbia Heights MINUTES November 01, 2021 City Council Work Session Page 7 Mayor Márquez Simula asked for further information regarding the Zone 6 and 7 rehabilitation program. Public Work Director Hansen discussed the five-year capital plan. City would be returning to street rehab in 2026 in Zone 1 with major street improvements. We want to allow our state aide funds to replenish. Councilmember Buesgens asked for clarification on what a GIS position entails and stated that Pg. 87 may have a typo (should be $14,000). She also inquired about concern with electric vehicle in the cold. Public Work Director Hansen clarified that GIS Stands for: Geographic Information System. We would be moving the mapping system in house instead of as contracted service, as overall it makes more sense to have this staffed in house. He stated that he is unsure if there are continued concerns with electric vehicles in the winter Finance Director Kloiber stated that the new squads that are hybrid are doing ok in the cold. Administration Budget Presentation City Manager Kelli Bourgeois led the presentation of the 2022 Administration Department proposed budget. This presentation will be uploaded to the City of Columbia Heights website. Mayor Márquez Simula inquired about Swagit Productions in the new building. City Manager Bourgeois stated that there have been meetings with consultants and there will be follow up meeting later this week. Likely Swagit will continue the process of recording. The new chambers will likely have a cable room, but the equipment will look different. Broadcasts will be more professional with the new equipment. Councilmember Buesgens was curious if the City is still looking at local cable companies. She also thanked City Manager Bourgeois for adding events back into the budget. City Manager Bourgeois stated that the City is n ot looking into Cable Providers any longer as we would have had to commit all of our franchise revenue. For what we do and what we need, it is better to keep it the way it is. Broadcasts will have to be paid for without cable revenue, and shifting somethings into the Administration budget to compensate the loss of cable revenue. There will need to be discussions regarding of this loss of revenue and the impact on other departments. Mayor Márquez Simula inquired about the breakdown of the costs for the individual events that are included in the budget. City Manager Bourgeois addressed that costs entail items like restroom facilities, rental of movie materials, etc. but do not include the staff time for the events. In order to have a 25 Item 3. City of Columbia Heights MINUTES November 01, 2021 City Council Work Session Page 8 successful event a lot of departments and staff are involved. Overall the well-executed event is very positive for the community and the team. Council Member Jacobs inquired about the need for mayoral admin assistant position. Mayor Márquez Simula stated that she is often working more than 30 hours per week, and need assistance with overflow of emails. Councilmember Novitsky stated that he is not in support of adding an assistant for the mayor. Councilmember Jacobs stated that historically known that the Mayoral position is more than 20 hours per week. Councilmember Murzyn Jr. stated that he is not in support of adding the position. Mayor Márquez Simula stated that things have evolved and changed. Comparing the responsibilities from previous years is apples to oranges with the addition of email, and social media. Councilmember Jacobs does feel that things have changed, but it has made it easier. Businesses, employees and management teams are more impactful with the addition of new methods of communication. Councilmember Novitsky stated that if the Mayor had been part of the team, before leading the team, the expectations of what to expect would be different. He is not the only one who has to field calls and emails from people that Mayor has not responded to. Mayor Márquez Simula stated that the position would benefit the community and she would be able to share the admin person if needed. Councilmember Jacobs stated that if the Mayor needs 5 hours per week of support there will not be help for other people. Councilmember Buesgens stated that the Mayor is more active than some other Mayors. Councilmember Novitsky stated that Mayor is equal to Council. Mayor Márquez Simula stated that knowing what she was getting into was not relevant to the request of admin position. She thanked the group for entertaining the idea. Councilmember Novitsky stated that he likes the idea of recognizing the board and commission members. Councilmember Jacobs stated that she feels that board and commission recognition is a great thing. Sometimes serving on a board or commission can be a thankless job. She feels that a slide show with information about each commission or board to be presented at the 26 Item 3. City of Columbia Heights MINUTES November 01, 2021 City Council Work Session Page 9 recognition dinner would be helpful. She would like to include partners / spouses if possible. Councilmember Buesgens stated that this is a good way to meet and learn about each other and would like to have this event in February / March. Mayor Márquez Simula would also like to include a presentation about what the different boards and commissions do. City Manager Bourgeois stated that staff could give a presentation about the boards and commissions to recognize them. Liquor Department Budget Presentation Finance Director Joe Kloiber led the presentation of the 2022 Liquor proposed budget. This presentation will be uploaded to the City of Columbia Heights website. Councilmember Buesgens inquired about the profit margins, as well as if Store 3 was fully open. Finance Director Kloiber addressed that gross profit is often 25% of sales. He also stated that Store 3 is open and that people can stop by and checkout the store. Councilmember Jacobs inquired if there had been a discussion regarding a Holiday event for grand opening of Store 3. Finance Director Kloiber stated that there have been concerns with staffing and getting people to work on Saturday night, especially at store three. Hard to advertise a grand opening if there are staffing concerns. Will status with Jason the liquor store manager on plans moving forward. Additional Budget Concerns / Follow Up Finance Director Kloiber stated that additional budget edits / concerns will be addressed and presentations combined in a uniform manner to be published to the City website by the Communications Staff. In the third week of November the tax documents from Anoka County will be mailed out to residents. This mailing will also include the information for the final hearings regarding budget. On or around the first Monday in December there will be a check in on the budget information and any needed budget training. The Council meeting on December 13th will be when the final budget vote occurs. Councilmember Buesgens requested that the Public Works Department numbers be made larger. It was hard to see the presentation. ADJOURNMENT Mayor Márquez Simula adjourned the work session at 9:07 pm. 27 Item 3. City of Columbia Heights MINUTES November 01, 2021 City Council Work Session Page 10 Respectfully Submitted, ______________________________________ Sara Ion, City Clerk/Council Secretary 28 Item 3. CHARTER COMMISSION Public Safety Building—Training Room, 825 41st Ave NE Thursday, July 15, 2021 7:00 PM MINUTES CALL TO ORDER President Smith called the meeting to order at 7:00 pm. ROLL CALL/STATUS OF MEMBERSHIP Members present: Steve Smith, Matt Abel, Kathy Ahlers, Ramona Anderson, Tyler Eubank, Ben Harris Bill Hugo, Cliff Johnson, Tom Kaiser, Carolyn Laine, Joe Schluender, Frost Simula, Gregory K. Sloat, Nick Zeimet Members absent: Susan Wiseman Also in attendance: City Attorney Jim Hoeft, Council Liaison Kt Jacobs, and City Clerk/Recording Secretary Nicole Tingley APPROVAL OF AGENDA Motion by Commissioner Abel, seconded by Commissioner Harris, to approve the agenda. Motion passed unanimously. APPROVAL OF MINUTES 1. April 15, 2021 Meeting Minutes Motion by Commissioner Simula, seconded by Commissioner Hugo, to approve the April 15, 2021 meeting minutes. Motion passed unanimously. CORRESPONDENCE City Clerk Tingley shared that this is her last Charter Commission meeting. She is starting as the City Clerk for the City of Eden Prairie next month and is leaving Columbia Heights at the end of the month. OLD BUSINESS 2. City Council Vacancies (Chapter 2 Section 9) Smith opened up the discussion by commenting that the number of days outlined in each step of the current council vacancy appointment process are maximums and can be shortened. Additionally, Smith shared that he had a conversation with Anoka County Elections Manager Paul Linnell about the cost of a special election. Smith noted the costs of an election including ballots, programming and test equipment, and elections. He provided a conservative estimate of $10,000 which assumed 4 election judges per polling location. He shared that Linnell stated that the last few special elections he has conducted had less than a 5% turnout. 29 Item 4. City of Columbia Heights MINUTES July 15, 2021 Charter Commission Page 2 Ahlers inquired about the yearly salary of the Mayor and Councilmembers. Tingley stated that it was $13,700 for the Mayor and $7,500 for each Council Member. Ahlers noted she asked for this information to compare to the cost of a special election. Laine and Ahlers expressed that while money is a consideration, it is about democracy and about the people choosing who is going to serve them instead of a few people or even one person. Laine stated there has recently been more interest in elections and even with a low turnout, it is democratic and the choice of the people to vote. Ahlers noted that 5% of a population 19,000 is 950. Harris stated that it also costs money for the candidates to campaign again and that it would disadvantage some. Others noted it may not be only individuals running in a special election that ran in the regular election as it is open to anyone. In that case it would not be any different than a regular election. Simula added that in his proposal it includes a provision that you can defer to a regular election if the vacancy occurs with the same year as a regular election. Schluender stated that the Mayor is elected every two years, therefore a two year timeframe of serving may be worth providing the voters the opportunity to have a say. Anderson stated that the author of the special election proposal under consideration made a statement regarding a city council vacancy applicant harassing and threatening during the last appointment process. She stated that this statement was not fact-based and unprofessional and therefore this individual should not be a part of the discussion. Abel stated that the elected officials represent the people. Therefore elected officials making appointments does not mean it is not democratic. The residents do not vote everything. Sloat echoed the comments noting that the Governor makes appointments. Laine stated there is a difference in elected officials selecting another elected official. She added that in the case of the last City Council appointment. It was the Mayor changing her vote that made the decision so one person deciding. Johnson and Smith stated that any one of the other council members could have changed their vote. The commission had a brief discussion regarding appointing the candidate who was third place in the previous election (in the case that an election is what creates the vacancy). Schluender stated that an individual coming third in the election could be seen as being rejected by the voters. Johnson stated that the timeframe to filling a vacancy whether by appointment or special election needs to be shortened. Kaiser asked if there are any legal consequences to the City Council acting faster than the time limits for each step of the appointment process. Hoeft stated that timeframes are a maximum amount of days and the City Council does not have to wait. Furthermore, he clarified that the City Council can accept applications for a vacancy even before a vacancy is declared by the City 30 Item 4. City of Columbia Heights MINUTES July 15, 2021 Charter Commission Page 3 Council. He stated that the City Charter does not preclude that the City Council has to wait for the vacancy to be declared to start the process and long as the steps required after the vacancy declaration like the publications in the newspaper is followed. Laine stated that she did not think the City Council should be able to start before the vacancy and recruit applicants as it is political and everyone should have equal opportunity to apply. Hoeft emphasized he is only speaking from a legal perspective not a political one. Kaiser stated he has changed his position multiple times through the discussions on the topic of either changing the appointment process or having special elections to fill City Council vacancies. At this time, he stated he is leaning toward supporting taking no action. He stated if a vacancy happens again the Charter Commission can observe if the process happens similarly to 2017 with dysfunction warranting a change or if it was a one-time occurrence. Eubank stated that he has also changed his position multiple times and would like more time to consider it. Motion by Commissioner Sloat, seconded by Commissioner Anderson, to close the discussion on this topic for this meeting and continue it to the next meeting. Motion passed 13-1 with Commission Simula voting Nay. President Smith stated that Charter Commission should make a decision on a proposal for this topic at the next meeting. He told Commissioners to send any proposals to him or the new City Clerk before the next meeting. NEW BUSINESS There was not any new business. ADJOURNMENT Motion by Commissioner Abel, seconded by Commissioner Anderson, to adjourn the meeting. Motion passed unanimously. Meeting adjourned at 8:01 pm. Respectfully Submitted*, _______________________________________ Sara Ion, City Clerk/Recording Secretary *Minutes drafted by former City Clerk/Recording Secretary Nicole Tingley 31 Item 4. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE 11/08/2021 ITEM: Capital Equipment Replacement Of Unit #456: Recreation Department Passenger Van DEPARTMENT: Recreation BY/DATE: Keith Windschitl / November 3, 2021 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community _ Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _ Strong Infrastructure/Public Services X Opportunities for Play and Learning _ Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Unit #456, the 1999 E-350 Recreation Department 12 Person Passenger Van was purchased in 1999 for $21,466. It is 22 years old and is showing significant rust over the body panels and frame. The Vehicle Maintenance Supervisor rated the overall mechanical condition as poor due to all the rust on the vehicle. The 2020 Capital Equipment Replacement budget allocated $45,000 for the replacement of Unit #456. The Recreation Department purchased a transit van in 2020 to replace the Senior Citizen mini bus that was budgeted in the 2019 budget. DETAILS: The Recreation Department coordinates day trips for summer youth programs and school out days during the school year. Programs are advertised through the City newsletter. The Recreation Department also transports youth to Murzyn Hall for the Summer Free lunch program. The van also transports youth to various athletic contests throughout the metropolitan area. This van is also used by other City departments for training and transporting staff and volunteers to events. STAFF RECOMMENDATIONS: Staff recommends replacement of Unit #456 with a 2022 Ford Transit T-350 XLT. This van will have the ability to transport 12 people. The price quoted from Ford of Hibbing is $46,487.81 which is on the State of Minnesota purchasing contract. RECOMMENDED MOTION(S): MOTION: Move to authorize the replacement of Unit #456 and purchase one (1) new 2022 Ford Transport T - 350 XLT from Ford of Hibbing in the amount of $46,487.81 which includes tax, freight and license off the State of Minnesota purchasing contract. ATTACHMENTS: Ford of Hibbing Quote 32 Item 5. QUOTATION FORD of HIBBING CONTACT 2627 13th AVE TIM CARRUTH CONTRACT # 169035 HIBBING, MN 55746 timcarr33@yahoo.com 218-262-3881 BOB O'HARA EST DELIVERY TIME 800-894-7579 218-349-8955 90 ‐ 120 ARO rwohara01@aol.com FHV 29 BASE MODEL 2022 FORD TRANSIT T-350 12 PASS X2C 34,357.75$ MID ROOF 148" WB RWD XLT 302A ‐ ADDED OPTIONS Engine: 3.5L PFDi V6 Flex-Fuel -inc: 998 STD 1,361.00 Engine: 3.5L EcoBoost V6 -inc: auto start-stop technology, Single AGM Battery (70 Amp-hr) 99G X $1,616.00 10 SPEED AUTOMATIC 44U X STD 296.00 3.73 LIMITED SLIP AXLE X7L X $296.00 AC FRONT AND REAR w/REAR HEAT X STD $442.00 HD TRAILER PACKAGE 53B X $442.00 $368.00 BRAKE CONTROLLER 67D X $368.00 $42.00 DAYTIME RUNNING LIGHTS 942 X $42.00 $380.00 Wheels: 16" Styled Aluminum -inc: Locking Lug Nuts 647 X $380.00 $69.00 BLOCK HEATER 41H X $69.00 STD REAR WINDOW DEFOGGER 57N X STD $269.00 Front Black Wheel Well Liners 15C X $269.00 $596.00 Extended Length Running Boards - inc: Covers the A-B pillar driver-side and A-C pillar passenger-side 68J X $596.00 $473.00 Radio: AM/FM Stereo w/HD/SiriusXM/SYNC 3 -inc: Bluetooth, dual USB ports and a 4.0" multi-function display, SYNC 3 Communications & Entertainment System, 911 Assist, VHR, SYNC Services, AppLink, Bluetooth, steering wheel controls, USB port and auxiliary input jack 58W ‐ 33 Item 5. $1,060.00 Radio: AM/FM Stereo w/HD/SiriusXM/SYNC 3/Nav -inc: Bluetooth, audio input jack, dual USB ports and a 8" colored multi- function touch screen, SYNC 3 Communications & Entertainment System, 911 Assist, VHR, SYNC Services, AppLink, Bluetooth, steering wheel controls, USB port and auxiliary input jack 58C X $1,060.00 $455.00 PRIVACY GLASS 92E X $455.00 $368.00 REMOTE START 68B X $368.00 $69.00 2 ADDITIONAL KEYS 86F X $69.00 $796.00 POWER DRIVERS SEAT 21R X $796.00 145.00 SHORT ARM POWER ADJ HEATED MIRRORS w/ TURN SIGNAL 545 X $145.00 212.00 LONG ARM POWER ADJ HEATED MIRRORS w/ TURN SIGNAL 544 ‐ 282.00 RUNNING BOARD SIDE PASS DOOR 68H X $282.00 296.00 CRUISE CONTROL 60C X $296.00 STD 115 W 110 VOLT POWER OUTLET 90C X STD 87.00 KEYLESS ENTRY PAD 52C X $87.00 114.00 CARPETING FRONT AND REAR 16H X $114.00 54.00 Front Heavy Duty Tray Style Floor Mats 86N X $54.00 542.00 BLISS Blind Spot Information System (BLIS) -inc: cross-traffic alert and trailer coverage, Short-Arm Pwr- Folding Heated Pwr Adjusting Mirrors, turn signals 65A ‐ 269.00 REVERSE SENSING 43R X $269.00 815.00 Enhanced Active Park Assist -inc: front sensing system, Enhanced active park assist helps make parking less stressful, It helps steer the vehicle, in reverse, into a perpendicular parking space or steer the vehicle into or out of a parallel parking space 94B ‐ (310.00) 8-Passenger Seats -inc: 1st row: 2 seats, 2nd row: 3 seats and 3rd row: 3 seats, 4 seats are removed, but seat attachment points are still present *CREDIT* 96V ‐ 34 Item 5. STD 12 Passenger Seating ‐ 1,024.00 14-Passenger Seats -inc: 1st row: 2 seats, 2nd row: 2 seats, 3rd row: 3 seats, 4th row: 3 seats and 5th row: 4 seats, GVWR: 9,400 lbs 96S X $1,024.00 254.00 Radio: AM/FM Stereo w/SYNC 3 -inc: Bluetooth, dual USB ports and a 4.0" multi-function display, SYNC 3 Communications & Entertainment System, 911 Assist, VHR, SYNC Services, AppLink, Bluetooth, steering wheel controls, USB port and auxiliary input jack 58V ‐ 114.00 Back Up Alarm -inc: 102 dB(A) warning capability 43B ‐ INCL w/94B Front Fog Lamps -inc: Auxiliary lamps that are generally integrated into the front fascia and designed to help illuminate the roadway during poor visibility 55D ‐ ‐ EXT COLOR WHITE YZ X STD INT TRIM COLOR EBONY CLOTH 21M X STD TOTAL 43,454.75$ 2,824.56 6.5% SALES TAX X $2,824.56 188.50 LICENCE TITLE & REG X $188.50 20.00 TRANSIT TAX X $20.00 TOTAL per UNIT 46,487.81$ QTY 1 46,487.81$ purchase order number contact KIETH WINDSCHITL customer CITY OF COLUMBIA HTS phone (763) 706-3732 email kwindschitl@columbiaheightsmn.gov billing address delivery address date ordered order # 35 Item 5. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE NOVEMBER 8, 2021 ITEM: Authorize Agreement with Canvas Health for a Collaborative Crisis Intervention Response Prgm DEPARTMENT: Police Dept BY/DATE: Capt Markham/Nov 3, 2021 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community X Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: After being notified by the U.S. Department of Justice, Office of Community Oriented Policing Services that the Columbia Heights Police Department had received a grant in the amount of $207,849 to fund a full-time social worker to work with the Police Department for the next two years, we began conversations with Canvas Health to contract for those services. The attached agreement, developed in cooperation with Canvas Health and reviewed and approved by City Attorney Hoeft, covers a full-time social worker who will be embedded at the police department. The social worker will co-respond with officers to some individual in crisis calls as well as conduct mental health and substance abuse follow-up with Columbia Heights residents. The mental health professional will help bridge the services gap between police and community resources. The Police Department recommends this agreement be authorized so we can begin the program funded by the DOJ COPS grant. RECOMMENDED MOTION(S): MOTION: Authorize the Mayor and City Manager to enter into an agreement with Canvas Health for a Collaborative Crisis Intervention Response Program for a two -year period commencing November 1, 2021. ATTACHMENT(S): Contract between Columbia Heights Police Dept and Canvas Health, Inc. 36 Item 6. CONTRACT BETWEEN COLUMBIA HEIGHTS POLICE DEPARTMENT AND CANVAS HEALTH, INC. THIS AGREEMENT is made and entered into by and between the City of Columbia Heights Police Department, 825 41 st Ave. NE, Columbia Heights, MN 55421 (hereinafter referred to as “CITY”) and Canvas Health, Inc. (here in after referred to as CONTRACTOR), 7066 Stillwater Blvd North, Oakdale, MN 55128. WHEREAS, the CONTRACTOR warrants that they are appropriately qualified, licensed and based upon training in areas specifically related to providing mental health, substance use, and crisis services; and WHEREAS, the CITY wishes to purchase the services of the CONTRACTOR to develop and provide a collaborative crisis intervention response program , and NOW, THEREFORE, in consideration for the mutual undertakings and agreements hereinafter set forth, the CITY, through the Police Department, and the CONTRACTOR agree as follows: I. Term of Agreement The CONTRACTOR agrees to furnish services to the benefit of the CITY during the period commencing November 1, 2021, and terminating October 31, 2023 irrespective of the date of signatures/execution below. II. Services to be Provided and Reporting A. The CONTRACTOR will provide a full-time mental health professional or practitioner who will be stationed at the police department to respond with police officers to individuals who are deemed to be experiencing a mental health or substance use crisis and in need of resources. The mental health professional will work alongside the police to de -escalate situations, as well as to connect individuals in need with support resources. B. The CONTRACTOR performs intensive mental health services. This position is collaborative in nature and requires working closely and being sensitive to relationships with local schools, court services, private providers, outside resources and internal programs at Columbia Heights, Anoka County, and Canvas Health. C. The CONTRACTOR will be solely responsible for providing mental health clinical and administrative supervision of the mental health professional or practitioner. D. In partnership, the CITY and CONTRACTOR will oversee development and implementation of the program, the record keeping functions, and measurement of program outcomes. 37 Item 6. 2 III. Cost of the Agreement/Billing Instructions Services will be billed by actual hours worked monthly by the CONTRACTOR to the C ITY and not to exceed the total contract amount of $207,849 between December 1, 2021 and August 31, 2023. IV. Payment for Services Payment for services shall be made directly to the CONTRACTOR within 35 days of CITY’S receipt of the said invoice, pursuant to Minnesota Statute 471.425, Subd.2. V. Indemnification and Insurance A. CONTRACTOR agrees that in order to protect itself as well as the C ITY, it will at all times during the term of this contract keep in force an insura nce policy. The liability insurance policy will meet the limits of the tort liability limits under Minnesota Statutes, section 3.736 and 466.04 . The CITY will be sent a current certificate of insurance on an annual basis. B. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without 90 days prior notice thereof to the CITY. C. Prior to the effective date of this contract, and as a condition precedent to this contract, the CONTRACTOR will furnish the CITY with Certificates of Insurance. VI. Compliance with Laws/Standards A. The CONTRACTOR shall maintain in good standing, all professional credentials necessary to provide the services contemplated and set forth herein. B. The CONTRACTOR shall abide by all Federal, State, or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Contract or to the subject matter thereof for which the CONTRACTOR is responsible. 1. By signing this contract, the CONTRACTOR certifies that it and its principals and its employees: Are not presently banned, suspended, proposed for banning, declared ineligible, or voluntarily excluded from transacting business by or with any federal, state or local governmental department or city; and have not within a three -year period preceding this contract: a. been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perfo rming a public (federal, state or local) transaction or contract; b. violated any federal or state antitrust statutes; or c. committed embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; and 38 Item 6. 3 2. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity for: a. commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state of local) transaction; b. violating any federal or state antitrust statutes; or c. committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; and 3. Are not aware of any information and possess no knowledge that any sub - contractor(s) that will perform work pursuant to this contract are in violation of any of the certifications set forth above. 4. Shall immediately give written notice to the CITY should CONTRACTOR come under investigation for allegations of fraud or a criminal offen se in connection with obtaining or performing: a public (federal, state or local government) transaction; violating any federal or state antitrust statues; or committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property. VII. Conditions of CONTRACTORS' and CITYS’ Obligation A. The CONTRACTOR agrees to inform the C ITY of changes in ownership, organizational structure, board of director membership, and/or chief executive or chief operating officers within thirty (30) days after occurrence. B. It is understood and agreed that in the event the funding to the C ITY from State, Federal, or sources is not obtained and continued at a level sufficient to allow for the purchase of the indicated quantity of Purchased Services, the obligations of each party hereunder shall be terminated. C. The CONTRACTOR must provide at least 10 days prior notification to the CITY in writing whenever it is unable to, or going to be unable to, provide the required quality or quantity of Purchased Services. Upon such notification, the C ity must determine whether such inability will require modification or cancellation of said contract. D. Either party may cancel this CONTRACT without cause upon ninety (90) days written notice. Written notice of cancellation by the CONTRACTOR shall be addressed to Captain Matt Markham, Columbia Heights Police Department, 825 41 st Ave. NE, Columbia Heights, MN 55421. E. Before the termination date of this Contract, the CITY may evaluate the contract performance of the CONTRACTOR and determine whether such performance merits renewal of this contract. 39 Item 6. 4 F. The CITY will reimburse CONTRACTOR for services specified in this Contract that have been delivered. Any alterations, variations, modifications or waivers of provisions of this contract shall be valid only when they have been reduced to writing, duly signed, and attached to the original of this Contract. G. The CITY agrees not to employ or hire the CONTRACTOR's staff that holds this position for a period of 3 years from the date the contract is signed. H. CITY agrees to provide CONTRACTOR’s staff with an appropriate work station/space, suitable for a work environment. Such space will include access to a telephone, a computer with internet access, a desk and chair, and basic office supplies. I. If the CITY determines that funds are not being administered in accordance with the approved service plan and budget or that services are not being properly provided according to the terms of this contract, the C ITY may terminate this contract for cause effective once notice has been provided to the CONTRACTOR's designated agent. VIII. Independent Contractor A. The CONTRACTOR is an independent contractor and neither the position nor the work of the CONTRACTOR shall cause the CONTRACTOR to be construed as an employee of CITY in any way. The CONTRACTOR shall at all times be free to exercise initiative, judgment and discretion as to how to best perform or provide services. B. The CONTRACTOR acknowledges and agrees that it is not entitled to receive any of the benefits received by CITY employees and is not eligible for workers or unemployment compensation benefits. C. The CONTRACTOR also acknowledges and agrees that no withholding or deduction for State for Federal income taxes, FICA, FUTA, or otherwise, will be made from the payments due and that it is the CONTRACTOR's sole obligaton to comply with the applicable provision of all Federal and State laws. IX. Data Practices All data collected, created, received, maintained, or disseminated for any purposes by the activities of CONTRACTOR because of this contract is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing sai d act now in force or as adopted, as well as HIPAA or other Federal regulations on data privacy. X. Records-Availability and retention A. Pursuant to Minnesota Statute§ 16C.05 subd.5, the CONTRACTOR agrees that the 40 Item 6. 5 CITY, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, 41 Item 6. 6 documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the CONTRACTOR and involve transaction relating to this Contract. B. CONTRACTOR agrees to maintain these records for a period of six (6) years from the date of termination of the Contract. C. Client records will be in the possession of the CITY. They will be made available for view for the purposes of facilitating supervision by the CONTRACTOR. XI. Audit and Record Disclosures The CONTRACTOR agrees to: A. Maintain all records pertaining to the Contract at address of CONTRACTOR for six (6) years for audit purpose. B. CONTRACTOR to provide CITY with program expenditures as requested. XII. Contractor Qualifications and Training A. The CONTRACTOR agrees to use only qualified personnel to provide any purchased services. If licensing or certification is a necessary prerequisite for provision of services, the CONTRACTOR shall ensure that personnel are properly licensed or certified. B. The CONTRACTOR agrees to provide or arrange for staff training as required. C. A copy of the staff training plan shall be provided to the CITY upon request. D. A background check satisfactory to the CITY will be performed on all employees prior to hire. E. The CONTRACTOR agrees to maintain at all times during the term of this Contract, a process whereby its current and prospective employees and volunteers who will have direct contact with persons served by the program or program services, will consent to a background check for evidence of maltreatment of adults or minors substantiated under Minnesota Statutes section 626.556. F. CONTRACTOR must follow all reporting requirements of M.S. 626.557. XIII. Subcontracting CONTRACTOR shall not enter into any subcontract for performance of any services contemplated under this Contract wit hout the prior written approval of the C ITY and subject to such conditions and provisions as the CITY may deem necessary. With regard to any subcontractors so retained the CONTRACTOR shall be responsible for the performance under this Contract and agrees to comply with prompt payment of any and all subcontractors pursuant to Minnesota Statutes 471.425. 42 Item 6. 7 XIV. Nondiscrimination During the performance of this Agreement, the CONTRACTOR agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, creed or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable federal state laws against discrimination. XV. Representatives The following named persons are designated the authorized represent atives of parties for purposes of this Contract. These persons have authority to bind the party they represent and to consent to modifications and subcontracts, except that, as to the CITY, the authorized representative shall have only the authority specifically granted by the City Council. Notification required to be provided pursuant to this Contract shall be provided to the following named persons and addresses unless otherwise stated in this Contract, or in a modification of this Contract. City Designee Captain Matt Markham Columbia Heights Police Department 825 41st Ave. NE Columbia Heights, MN 55421 Contractor Designee Matthew Eastwood Chief Executive Officer Canvas Health 7066 Stillwate r Blvd. North Oakdale, MN 55128 651-251-5042 XVI. Modifications Any alterations, variations modifications, or waivers of provisions of this agreement will be valid only when they have been reduced in writing, duly signed, and attached to the original of this agreement. No claim for services furnished by the CONTRACTOR not specifically provided in the agreement will be allowed by the C ITY nor must the CONTR ACTOR do any work or furnish any material not covered by the agreement, unless this is approved in writing by the CITY. Such approval shall be considered a modification of the agreement. 43 Item 6. 8 IN WITNESS THEREOF, the C ITY and the CONTRACTOR, each intending to be bound by this agreement, effective December 1, 2021 irrespective of the dates of the signatures, certifies that the appropriate person have executed the Contract, as required by applicable articles, by-laws resolutions and ordinances. City of Columbia Heights Canvas Health, Inc. STATE OF MINNESOTA BY: BY: ____________________________ DATED: DATED: ________________________ 44 Item 6. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE NOVEMBER 8, 2021 ITEM: Approve Demolition and Environmental Remediation Contract for 3930 University Avenue NE (Root Property). DEPARTMENT: Community Development BY/DATE: Aaron Chirpich – November 4, 2021 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) X Safe Community _Diverse, Welcoming “Small-Town” Feel X Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The City acquired the blighted and contaminated property located at 3930 in 2019 for redevelopment purposes. The property was a tax forfeited parcel that was conveyed to the City by Anoka County. The site contains several areas of contaminated soil. The contamination is related to various light industrial uses of the property that spanned 90+/- years. The site is commonly referred to as the “Root Property” which is a reference to the last company that occupied the site. In addition to the contaminated soils, there are five primary structures on the site that need to be removed. To properly evaluate the site and determine the appropriate course of action for the cleanup effort, the City enlisted the services of the environmental consulting firm Carlson McCain. Carlson McCain has prepared a Response Action Plan (RAP) to guide the remediation efforts for the site. The RAP has been approved by the Minnesota Pollution Control Agency, and the site is now ready to be cleared. Utilizing the attached specifications and the RAP, Carlson McCain has secured bids from the three demolition contractors to complete the remediation work that is needed to clear the site. The bid breakdown is as follows: Veit $79,480 Rachel Contracting $105,550.50 Frattalone Companies $115,000 FUNDING: In 2019 the City was awarded Community Development Block Grant (CDBG) funding from Anoka County to acquire the site and complete the necessary remediation work. Upon completion of project, staff will seek reimbursement from the County for costs associated with the cleanup effort. RECOMMENDATION: Staff recommends awarding the contract for environmental remediation and demolition work to Veit in the amount of $79,480. Weather permitting; staff expects the contracted work to be completed by the end of December. 45 Item 7. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2021-90, there being ample copies available to the public. MOTION: Move to adopt Resolution 2021-90, a resolution of the City of Columbia Heights, Minnesota, approving contract with Veit for environmental remediation and demolition of site improvements, for the property located at 3930 University Avenue NE. ATTACHMENT(S): Resolution 2021-90 Location Map Bids Project Specifications 46 Item 7. RESOLUTION NO. 2021-90 A RESOLUTION OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING CONTRACT WITH VEIT FOR ENVIRONMENTAL REMEDIATION AND DEMOLITION OF SITE IMPROVEMENTS, FOR THE PROPERTY LOCATED AT 3930 UNIVERSITY AVENUE NE WHEREAS, the City of Columbia Heights (“City”) acquired certain real property located at 3930 University Avenue NE, Columbia Heights (the “Property”) with the intentions of redeveloping the Property; and WHEREAS, the City intends to redevelop the Property and return the Property to the tax rolls for the benefit of all taxing jurisdictions; and WHEREAS, City staff is exercising due diligence to correct the blighted condition of the Property by performing environmental cleanup of the Property to be followed by the demolition and removal of all buildings on the Property; and WHEREAS, Veit, submitted a proposal for environmental remediation and demolition of site improvements, (“Work”) that meets all of the Project Specifications and is the low bid; and WHEREAS, it is in the best interests of the City to enter into a contract with Veit for the purpose of performing the Work; and WHEREAS, City staff is hereby seeking approval from the City Council of the selection of Veit as the duly qualified contractor to perform the Work. NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows: 1. That the above recitals are incorporated herein by reference. 2. That selection of Veit as the Contractor to perform the environmental remediation and demolition of all buildings and site improvements located at the Property, pursuant to the Project Specifications is approved, it being in the best interest of the City to prepare the Property for redevelopment. 3. That the payment of $79,480 to Veit to perform the Work is hereby approved. 4. The City Manager and Columbia Heights City staff are authorized and directed to sign all appropriate documents, and to take whatever additional actions are necessary or desirable, to complete the environmental remediation and demolition 47 Item 7. work for the Property in accordance with the contract to be prepared by the City staff. ORDER OF COUNCIL Passed this 8th day of November 2021. Offered by: Seconded by: Roll Call: ____________________________________ Amáda Márquez Simula, Mayor Attest: _____________________________ Sara Ion, City Clerk/Council Secretary 48 Item 7. Root Property Ja nuary 17, 2019 0 225 450112.5 ft 0 60 12030 m 1:2 ,400 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. 49 Item 7. 50 Item 7. BID SCHEDULE ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY - COLUMBIA HEIGHTS, MINNESOTA Page 1 of 1 The Contractor hereby proposes to perform all work as defined in the Bid Request in compliance with this Bid Schedule. By submission of this Bid Schedule, each Contractor certifies that this Bid has been arrived at independently, without consultation, communication or agreement as to any matter relating to this Bid with any other Bidder or with any other Competitor. Quantities shown in this Bid Schedule are estimates only. Other than lump sum items, the Contractor will be paid based on actual quantities incurred. Furthermore, the same unit pricing shall apply, regardless of whether quantities increase or decrease as shown below. Description Units Quantity Unit Cost Extended Cost Mobilization/Demobilization Lump Sum 1 Abatement/Removal of Hazardous/Regulated Materials as per Pre-Demolition Survey Lump Sum 1 Clearing and Grubbing) Lump Sum 1 Demolition/Removal of Foundations & Surficial Debris Lump Sum(1) 1 Excavation/Loading of Non-Hazardous Soil Tons(2) 845 Hauling of Non-Hazardous Soil Tons(2) 845 Disposal of Non-Hazardous Soil Tons(2) 845 Excavation/Loading of Hazardous Soil Tons(2) 13 Hauling of Hazardous Soil Tons(2) 13 Disposal of Hazardous Soil Tons(2) 13 Interim Grading Lump Sum 1 Totals (1)Includes all costs required for demolition, loading, hauling and disposal. (2)Volume to be paid based on weight tickets obtained from the appropriate disposal facility. Company Represented: ______________________________________ Bid Prepared by:_____________________________________________ Date: _______________________________________________________ Rachel Contracting, LLC Dexter Kolles 11-03-2021 $13,438.00 $11,400.00 $1,960.00 $29,725.00 $4.00 $3,380.00 $19.00 $16,055.00 $16.60 $14,027.00 $66.50 $864.50 $685.00 $8,905.00 $142.00 $1,846.00 $3,950.00 $105,550.50 _____ ____ ________Lump Sum 1 51 Item 7. BID SCHEDULE ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY - COLUMBIA HEIGHTS, MINNESOTA Page 1 of 1 The Contractor hereby proposes to perform all work as defined in the Bid Request in compliance with this Bid Schedule. By submission of this Bid Schedule, each Contractor certifies that this Bid has been arrived at independently, without consultation, communication or agreement as to any matter relating to this Bid with any other Bidder or with any other Competitor. Quantities shown in this Bid Schedule are estimates only. Other than lump sum items, the Contractor will be paid based on actual quantities incurred. Furthermore, the same unit pricing shall apply, regardless of whether quantities increase or decrease as shown below. Description Units Quantity Unit Cost Extended Cost Mobilization/Demobilization Lump Sum 1 Abatement/Removal of Hazardous/Regulated Materials as per Pre-Demolition Survey Lump Sum 1 Clearing and Grubbing) Lump Sum 1 Demolition/Removal of Foundations & Surficial Debris Lump Sum(1) 1 Excavation/Loading of Non-Hazardous Soil Tons(2) 845 Hauling of Non-Hazardous Soil Tons(2) 845 Disposal of Non-Hazardous Soil Tons(2) 845 Excavation/Loading of Hazardous Soil Tons(2) 13 Hauling of Hazardous Soil Tons(2) 13 Disposal of Hazardous Soil Tons(2) 13 Interim Grading Lump Sum 1 Totals (1) Includes all costs required for demolition, loading, hauling and disposal. (2) Volume to be paid based on weight tickets obtained from the appropriate disposal facility. Company Represented: ______________________________________ Bid Prepared by:_____________________________________________ Date: _______________________________________________________ Frattalone Companies 11/3/21 19,700.00 1,730.00 5,000.00 16,200.00 8.60 14.10 22.00 7,267.00 11,914.50 18,590.00 74.50 11,200.00 1,610.00 968.50 11,200.00 20,930.00 1,500.00 115,000.00 1LD 52 Item 7. BID REQUEST ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY - COLUMBIA HEIGHTS, MINNESOTA Page 1 of 6 On behalf of the City of Columbia Heights (City), Carlson McCain, Inc. (Carlson McCain) has prepared this Bid Request to conduct Environmental Remediation for the Former Root Property (referred to as the “Property” or “Site”) located at 3930 University Avenue Northeast in Columbia Heights, Minnesota. A Site Location Map and Site Map have been included for your reference. The City has initiated a planning process and been working with Anoka County to redevelop the Site for a mix of residential and commercial/retail land use. However, environmental concerns associated with historic use of the Property have hindered redevelopment efforts. In order to facilitate the redevelopment of the Site, environmental investigations were conducted and environmental cleanup (remediation) was deemed necessary. To assist with this process, the City entered the Site into the Minnesota Pollution Control Agency (MPCA) Voluntary Brownfields Program (VBP) in 2014, which was subsequently assigned ID No. VP29280 (formerly PVP390). Based on the results of environmental investigations, Carlson McCain prepared a Response Action Plan (RAP) to address the Tasks necessary to implement Response Actions that will be required in order for the MPCA to issue a No Further Action Letter for the Site. The primary Tasks include clearing & grubbing of trees and brush, abatement or removal of regulated/hazardous materials from buildings, building demolition/removal of building foundations, excavation & disposal of contaminated soils and interim grading. The City would like you (Contractor) to provide a Bid for these services. Following is a summary of the Tasks and minimum requirements required of the Contractor to completed this Project. Preparation Prior to the start of field work, Contractor will be responsible for the following: • Attending a Pre-Construction meeting with the City, Anoka County and Carlson McCain. • Securing all Local, State and/or Federal Permits and providing applicable Notifications as necessary. 53 Item 7. BID REQUEST ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY - COLUMBIA HEIGHTS, MINNESOTA Page 2 of 6 • Clearing all public underground utilities through the Gopher State One-Call service. In addition, retention of a private utility locator is also recommended to identify any utilities which may not be cleared through Gopher One. In the event any live utilities are identified, they will be shut off and/or disconnected, prior to the start of work. • As less than one acre will be disturbed, a Stormwater Pollution Prevention Plan (SWPPP) will not be required. However, Best Management Practices, must be followed, as it relates to management of stormwater, erosion, etc. • All on-site personnel working on-site will be required to read and sign a site- specific Health and Safety Plan (HASP). However, the Contractor is ultimately responsible for the safe operation of their personnel and equipment. All personnel working on-site must have 40-hour, as well as current 8-hour refresher HAZWOPER training. Furthermore, work must be completed under the direction of a Competent Person, as that term is defined by the Occupational Safety and Health Administration (OSHA). Please note that Carlson McCain field staff will be on-site to direct and document field activities. Clearing and Grubbing As deemed necessary by the Contractor, clearing and grubbing of trees & brush will be required in order to conduct building demolition, removal of foundations/structures and excavate contaminated soils. Cleared trees and brush may remain on-site and chipping will not be required. Building Demolition/Removal of Foundations and Surficial Debris Three buildings (one of which has completely collapsed and one of which is partially collapsed) will require demolition. Demolished buildings, the foundation of the main building that previously burned in 2010 and surficial debris will have to be removed and properly disposed of. At a minimum, the Contractor will be responsible for adhering to the following requirements, as they pertain to completing this Task: 54 Item 7. BID REQUEST ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY - COLUMBIA HEIGHTS, MINNESOTA Page 3 of 6 • Contractor (or their licensed subcontractor) will be required to conduct removal/abatement, handling, transport and disposal of regulated and/or hazardous materials from buildings or structures, as identified in the Asbestos and Regulated Waste Assessment, prepared by Carlson McCain and dated August 15, 2019. • This Task includes the removal of all above-grade and below-grade structures associated with buildings and foundations, as well as scattered surficial debris present across the Site. All remaining materials shall be loaded, properly transported to and disposed of at an appropriate off-site facility (i.e. landfill). The concrete associated with the main building foundation may not be recycled, as low-level polychlorinated biphenyls (PCBs) have previously been detected in a core sample taken from the floor at a concentration of 1.81 milligrams per kilogram (mg/kg). • Demolition will be conducted by mechanical means only (i.e. backhoe). • All demolition activities shall be conducted in compliance with Local, State and/or Federal laws. Excavation of Contaminated Soil Excavation of contaminated soils may begin once building demolition, removal of foundations and surficial debris has been completed, as described in the previous Task. This will include the excavation of soils from 17 areas (shown as “Hot Spots” or denoted with an asterisk on Figure 2), loading, hauling and disposal of soils at an approved solid waste facility (landfill) suitable for accepting such wastes. Excavations are typically no larger than 20’ x 25’ x 2 feet deep and locations will be staked by Carlson McCain prior to the start of excavation. Contaminants of concern include PCBs, arsenic, barium, lead and diesel range organics (DRO). With the exception of a portion of PCB impacted soils associated with Area C-3B, the remaining soils at the Site are not considered to be hazardous. However, less than 10 cubic yards of soil from Area C-3B, in which PCBs were detected at a concentration of 60.9 mg/kg, will have to be transported to disposal facility which can accept Toxic Substance Control Act (TSCA) Regulated Waste. 55 Item 7. BID REQUEST ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY - COLUMBIA HEIGHTS, MINNESOTA Page 4 of 6 Depending on whether any additional contaminated soils are identified beneath building floors, total expected with volumes to be excavated for off-site disposal are between 500-650 cubic yards. At a minimum, the Contractor will be responsible for adhering to the following requirements, as they pertain to completing this Task: • Heavy equipment (i.e. backhoe) will be used to directly load contaminated soils into haul trucks and immediately transported to the approved disposal facility (i.e. landfill). All trucks must be must be covered, noting the truck to be used to transport PCB contaminated soil to the TSCA Facility must be lined using poly sheeting. • The Contractor will be responsible for controlling fugitive dust and minimizing noise, odors, and off-site tracking to the extent possible. • Excessive impacted soil or debris will be removed from all trucks prior to leaving the Site. If necessary, trucks may require decontamination (i.e. scraping, steam cleaning, etc.) prior to leaving the Site, in order to minimize the tracking of contaminants off-site. If so, a decontamination pad will be constructed at a designated location, just prior to exiting the Site. Prior to demobilization from the Site, all on-site equipment used for excavation must be decontaminated. • Designated truck routes will be used, so as to minimize the disruption of local residences and/or businesses. • The Contractor will be responsible for properly manifesting all impacted soil which leaves the Site. • The Contractor will be responsible for taking the appropriate measures to ensure excavations (and the Site as a whole) are appropriately secured at the end of work each day. • All activities will be conducted in compliance with Local, State and/or Federal laws. 56 Item 7. BID REQUEST ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY - COLUMBIA HEIGHTS, MINNESOTA Page 5 of 6 Interim Grading and Backfill Interim grading for each area disturbed during demolition and excavation activities will be necessary, such that excavations will be left with safe slopes. As the Project appears to be long on soil, import of backfill will not be required. However, there are two locations (Hot Spot No. 11 and Area C-3B shown on Figure 2), which will have to be backfilled using sand from around the foundation of the main building to match existing grade. The City will be responsible for restoration of these two areas. Additional Requirements • In the event an unknown condition is encountered in during the Project, the Contractor must notify Carlson McCain and the City immediately. The appropriate course of action will be determined and if necessary, a Change Order can be authorized prior to completing the work. • The Contractor will be responsible for taking the appropriate measures (i.e. erecting and maintaining temporary fencing) to ensure that partially demolished buildings, debris piles, excavations, etc. are appropriately secured at the end of work each day. Please note existing fencing around the perimeter of the Property is to remain and not be disturbed; however, as there is no fencing near the entrance into the Site, Contractor shall erect temporary fencing. • Working hours shall be conducted between the hours of 7 a.m. and 7 p.m. Work shall not be conducted on weekends unless approved by the City. • A mandatory pre-bid meeting will be held on-site at 10:00 a.m. on October 28, 2021. Contractors must attend this meeting in order to submit a bid for this Project. • The Contractor selected for this Project must enter into a Work Agreement with the City (example attached). As such, Contractors must be willing to agree to the Terms and Conditions as set forth in the Work Agreement. • The City reserves the right to reject any and all Bids, to waive any informalities therein and to adjourn the meeting to a later date for the purpose of further consideration of the Bids and taking action thereon. No Bid may be withdrawn within 45 days from the date of opening Bids. 57 Item 7. BID REQUEST ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY - COLUMBIA HEIGHTS, MINNESOTA Page 6 of 6 • Work is expected to begin in November of 2021 and be completed by no later than December 17, 2021. As work will begin during late fall and extend into December, please factor this into your Bid Price. Additional costs related to “winter conditions” will not be approved by the City. • Questions regarding the Bid Specifications and Bid Schedule should be directed to Jim Crowl (Project Manager for Carlson McCain) via email -at jcrowl@carlsonmccain.com. • Please provide your Bidon the attached Bid Schedule...Submit Bids via e-mail to Aaron Chirpich and copy Jim Crowl by 5:00 p.m. on November 3, 2021. Aarons’ contact information is as follows: Aaron Chirpich – Community Development Director City of Columbia Heights 590 40th Avenue Northeast Columbia Heights, Minnesota 55421 Phone: (763) 706-3675 e-mail: achirpich@columbiaheightsmn.gov • City staff and Carlson McCain staff will review Bids on November 4, 2021 and make a recommendation to the City Council, which will consider award of the Contract at their regular meeting held on November 8, 2021 at 7:00 p.m. in Council Chambers. 58 Item 7. BID SCHEDULE ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY - COLUMBIA HEIGHTS, MINNESOTA Page 1 of 1 The Contractor hereby proposes to perform all work as defined in the Bid Request in compliance with this Bid Schedule. By submission of this Bid Schedule, each Contractor certifies that this Bid has been arrived at independently, without consultation, communication or agreement as to any matter relating to this Bid with any other Bidder or with any other Competitor. Quantities shown in this Bid Schedule are estimates only. Other than lump sum items, the Contractor will be paid based on actual quantities incurred. Furthermore, the same unit pricing shall apply, regardless of whether quantities increase or decrease as shown below. Description Units Quantity Unit Cost Extended Cost Mobilization/Demobilization Lump Sum 1 Abatement/Removal of Hazardous/Regulated Materials as per Pre-Demolition Survey Lump Sum 1 Clearing and Grubbing) Lump Sum 1 Demolition/Removal of Foundations & Surficial Debris Lump Sum(1) 1 Excavation/Loading of Non-Hazardous Soil Tons(2) 845 Hauling of Non-Hazardous Soil Tons(2) 845 Disposal of Non-Hazardous Soil Tons(2) 845 Excavation/Loading of Hazardous Soil Tons(2) 13 Hauling of Hazardous Soil Tons(2) 13 Disposal of Hazardous Soil Tons(2) 13 Interim Grading Lump Sum 1 Totals (1) Includes all costs required for demolition, loading, hauling and disposal. (2) Volume to be paid based on weight tickets obtained from the appropriate disposal facility. Company Represented: ______________________________________ Bid Prepared by:_____________________________________________ Date: _______________________________________________________ 59 Item 7. U n i v e r s i t y A v e N E 40th Ave NE Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community October 2019 F:\jobs\8241 - 8260\8244 - Root Property Redevelopment\gis\Site Location Map.mxd Figure 1Site Location MapSupplemental Phase IIInvestigation& Response Action Plan Leg en d Basemap: Google Earth, 2019.£0 400 800200Feet Site 60 Item 7. #* #* #* #* !> !> !> !> !> !> !> !> !> !> !> &< &< &< &<&< &< &< &< &< &< &< &< &< &< &< &< &< &< &< &< &< &< &< &< &< &< &< &< &< VP-1 VP-2 VP-4 VP-3 &< &< C-4E C-3E* C-2E* C-1A C-1B C-1C C-1E C-1D C-2D C-2B C-2C* C-2A C-6E C-6D C-6C C-6B C-5E C-6A C-4D C-4B C-4C C-3D* C-3C* C-3B* C-3A C-4A C-5B C-5C C-5D C-5A Hotspot 9 Hotspot 8Hotspot 7 Hotspot 6 Hotspot 5 Hotspot 4 Hotspot 3 Hotspot 2 Hotspot 1 Hotspot 11 Hotspot 10 October 2019 F:\jobs\8241 - 8260\8244 - Root Property Redevelopment\gis\Sample Location Map.mxd Figure 2Sample Location MapSupplemental Phase IIInvestigation& Response Action Plan Legend !>Hotspots &<Composite Grid Sample Locations (*Denotes soil above Cleanup Goals) #*Soil Vapor Sample Location Sampling Grid Basemap: Google Earth, 2019.£0 50Feet 61 Item 7. −1− CITY OF COLUMBIA HEIGHTS CONTRACT FOR ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY (3930 UNIVERSITY AVENUE NORTHEAST ) Page 1 of 3 For valuable consideration as set forth below, this Contract dated the _______ day of November, 2021, is made and entered into between the City of Columbia Heights, a public body corporate and politic created pursuant to the laws of the State of Minnesota ("City") and ____________________________, a Minnesota limited liability corporation ("Contractor"). 1. CONTRACT DOCUMENTS Contractor hereby promises and agrees to perform and comply with all the provisions of this Contract pursuant to the Specifications for Environmental Remediation refererred hereto as Bid Request-Bid Schedule for the Former Root Property located at 3930 University Avenue. NE., Columbia Heights, Minnesota (“Property” or “Site”). The Contract including Specifications in Bid Request-Bid Schedule shall comprise the total agreement of the parties hereto. No oral order, objection, or claim by any party to the other shall affect or modify any of the terms or obligations contained in this Contract. 2. THE WORK The Work to be performed by Contractor under this Contract (hereinafter the "Work"), is defined in the Bid Request-Bid Schedule as clearing & grubbing of trees and brush, abatement or removal of regulated/hazardous materials from buildings, building demolition/removal of building foundations, excavation, hauling & disposal of contaminated soils and interim grading. As part of the Work, Contractor agrees to remove all excess material from the Property. 3. CONTRACT PRICE The City agrees to pay Contractor the sum of $______________ in exchange for Contractor furnishing labor and materials for the Work at the Property, payable within 30 days of Contractor’s completion of the Work. Contractor may start work on this Project upon its execution of this Contract and providing proof of insurance pursuant to paragraph 5. 4. COMPLETION DATE/LIQUIDATED DAMAGES Contractor shall complete all Work on or before ___________, 2021 ("Completion Date"). Due to the difficulty in ascertaining and establishing the actual damages which the City would sustain, liquidated damages are specified as follows for failure of Contractor to complete his performance under this Contract by the Completion Date: for every calendar day that the Contract shall remain uncompleted beyond the Completion Date of _________, 2021, Contractor shall pay the City $50.00 per day as liquidated damages. 62 Item 7. −2− CITY OF COLUMBIA HEIGHTS CONTRACT FOR ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY (3930 UNIVERSITY AVENUE NORTHEAST ) Page 2 of 3 5. INSURANCE Before beginning actual work under this Contract, Contractor shall submit to the City and obtain the City’s approval of a certificate of insurance on Standard Form C.I.C.C.-701 or ACORD 25 forms, showing the following insurance coverage, and listing the Contractor as a loss payee under the policies: a. General Contractor Liability: $1,000,000.00 b. Workman's Compensation: Statutory Amounts The City shall be named as an Additional Insureds in regard to the General Contractor Liability forms where required by written contract on a primary and non-contributory basis, including completed operations. This certificate must provide for the above coverages to be in effect from the date of the Contract until 30 days after the Completion Date, and must provide the insurance coverage will not be canceled by the insurance company without 30 days written notice to the City of intent to cancel. The certificate must further provide that Contractor’s insurance coverage is primary coverage notwithstanding any insurance coverage carried by the City that may apply to injury or damage relating to the maintenance or repair of the City streets or rights-of-way by either the City, or any employee, agent, independent contractor or any other person or entity retained by the City to perform the services described herein. All insurance is subject to the review and approval of the Columbia Heights City Attorney. 6. LAWS, REGULATIONS AND SAFETY Contractor shall give all notices and comply with all laws, ordinances, rules, and regulations applicable to performance under this Contract. Contractor shall provide adequate signs and/or barricades, and will take all necessary precautions for the protection of the work and the safety of the public 7. INDEMNIFICATION To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City, and its agents and employees from and against all claims, damages, losses and expenses, including but not limited to attorney's fees, arising out of or resulting from the performance of Work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury or to destruction of tangible property (other than the Work itself) including the loss of use resulting therefrom, and (2) is caused in whole or in part by any negligent act or omission of Contractor, any Subcontractor, anyone directly or indirectly 63 Item 7. −3− CITY OF COLUMBIA HEIGHTS CONTRACT FOR ENVIRONMENTAL REMEDIATION FORMER ROOT PROPERTY (3930 UNIVERSITY AVENUE NORTHEAST ) Page 3 of 3 employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. 8. ASSIGNMENT Contractor shall not assign or transfer, whether by an assignment or novation or otherwise, any of its rights, duties, benefits, obligations, liabilities or responsibilities without prior written consent of the City. 9. NOTICE The address and telephone number of Contractor for purposes of giving notices and any other purpose under this Contract shall be: The address of the City for purposes of giving notices and any other purposes under this Contract shall be 590 40th Ave. NE. Columbia Heights, MN 55421. IN WITNESS WHEREOF, the parties to this Contract have hereunto set their hands and seals as of the day and year first above written. CITY OF COLUMBIA HEIGHTS By: ____________________________________ Kelli Bourgeois Its: City Manager CONTRACTOR: By: ____________________________________ Its: ______________________________ 64 Item 7. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE NOVEMBER 8, 2021 ITEM: EXTENSION OF GIS RANGE RIDER CONTRACT DEPARTMENT: Public Works BY/DATE: Kevin Hansen / November 3, 2021 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods X_Equity and Affordability X _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: In 1996 the City Council approved a Joint Powers Agreement (Tri-City Agreement) with the cities of Andover and Fridley to hire an outside consultant to provide GIS technical assistance. The consulting firm of Plan Sight was hired and performed work under the Tri-Cities Agreement beginning in 1997, reviewable annually. The firm has evolved over the years and is now RE/SPEC, Inc. The City of Andover has employed a GIS Specialist and will no longer participate in the contract. Other than the exclusion of Andover, the agreement remains essentially the same. The Consulting Services Agreement terminates annually on December 31 unless extended by further agreement of the parties. STAFF RECOMMENDATION: The cities of Fridley and Columbia Heights staff are interested in continuing the contract for 2022. Continuing with RE/SPEC provides the continuity we need to keep the program moving forward. The City benefits from work done under this contract as well as from Fridley. The 2022 goals for the City of Columbia Heights are as follows: Import and support sanitary sewer televising records (video and logs) Develop asset management program for parks Expansion of Tree Manager program with inventory and maintenance activities for city-owned trees Update existing Sign Management and SWAMP (MS4 related) data sets Conversion and support of mobile applications Update Anoka County pictometry features (Aerials) Incorporate Anoka County property data and GIS into Special Assessment program Provide assistance to Community Development Department Additional tasks as identified Columbia Heights previously reduced the number of consultant hours from 700 hours per year to less than 400 hours per year (one day per week). City staff is able to prepare some of the routine maps, but still relies on RE/SPEC for technical aspects of the program, including software maintenance and program updates. The software includes ArcMap, Granite XP/Cues, Cartegraph, Tree Manager, Street Maintenance, and SWAMP. Columbia Heights’ share for the 2022 Tri-City GIS Range Rider increased modestly from $31,280 to $32,844. RE/SPEC remains less expensive than other comparable consultants. In addition, hourly rates are discounted for the Tri -City group. This amount is budgeted in various departments of the 2022 Public Works budget. 65 Item 8. City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to approve a one-year extension to the GIS Joint Powers Agreement in the amount of $32,844; and, authorize the Mayor and City Manager to enter into an agreement for the same. ATTACHMENT(S): Consulting Services Agreement for 2022 GIS Contract 66 Item 8. 7268579v1 CONSULTING SERVICES AGREEMENT This Agreement is made as of _______________, 20__ (the “Effective Date”), by and between RE/SPEC INC.(“Contractor”) and the Two-City GIS Joint Powers Organization, consisting of the Cities of Fridley and Columbia Heights, hereinafter “Two-City.” CONTRACTOR and Two-City are collectively referred to as “Parties” and individually as a “Party.” WHEREAS, Two-City requires services to provide GIS technical assistance to the Cities of Columbia Heights and Fridley; WHEREAS, Contractor desires to and is capable of providing the necessary services according to the terms and conditions stated herein; NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein the parties agree as follows: 1. TERM 1.1 Term. The term of this Contract shall be from January 1, 2022, through December 31, 2022, unless earlier terminated by law or according to the provisions of this Contract. 2. CONTRACTOR’S OBLIGATIONS 2.1 General Description. Contractor will provide GIS technical assistance to Two-City which includes the cities of Columbia Heights and Fridley. Additional work may be contracted as provided in Section 3.4. 2.2 Conformance to Specification. The Contractor will provide the Services as set forth in Exhibit A. 2.3 Limited Warranty Contractor warrants that the Services will be performed in a safe, professional and workmanlike manner consistent with the applicable industry standards and this Agreement. CONTRACTOR MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTY OF MERCHANTABILITY, THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE AND ANY IMPLIED WARRANTY ARISING OUT OF A COURSE OF DEALING, A CUSTOM OR USAGE OF TRADE. 67 Item 8. 2 7268579v1 3. PAYMENT 3.1 Service Fees The Contractor’s fees for Services are set forth below (Service Fees”). Service Fees do not include any taxes that may be due based on the Service Fees, or for reimbursable expenses, for which Two-City agrees to pay directly or reimburse Contractor. Total Service Fees: $85,260 to be allocated as follows: Fridley: $52,416 Columbia Heights: $32,844 3.2 Invoices. Contractor shall, within fifteen (15) working days following the last day of each calendar month in which services were provided, submit an invoice on an invoice form acceptable to Two-City. This invoice shall itemize 1) the hours of services rendered listed by classification, 2) the date such services were provided, 3) a general description of the services provided, 4) the name of client receiving services, 5) the amount and type of all reimbursable expenses being charged to the Contract, 6) the dates of the performance period covered by the invoice. 3.3 Time of Payment. All invoices are due within thirty days from the invoice date. If Two-City disputes any portion of Contractor’s invoice, then Two-City will: (a) pay any amount not in dispute by the due date; and (b) within five business days after receipt of that invoice, inform Contractor in writing of the disputed amount and the specific reason(s) for withholding payment. On Contractor's receipt of this, the Parties will work together in good faith to resolve such disputes in a prompt and mutually acceptable manner. Two-City agrees to pay any disputed amounts within five days after the issues have been resolved. 3.4 Changes to Scope Two-City shall have the right to request changes to the scope of the Services; however, all such changes are subject to acceptance by Contractor. If any change to the scope of the Services will cause an increase or decrease in the Service Fees, or in the time required for performance, prior to commencing the services required by the requested change, Contractor shall notify Two-City of such increase or decrease by e-mail. Contractor shall not proceed with performance and shall have no obligation to proceed with performance pursuant to any requested change to the scope of the Services by Two-City unless and until Contractor has received Two- City’s agreement to such increased or decreased Service Fees or time for 68 Item 8. 3 7268579v1 performance via e-mail. 4. COMPLIANCE WITH LAWS/STANDARDS 4.1 General. Contractor shall abide by all Federal, State or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter pertaining to this Contract or to the facilities, programs and staff for which Contractor is responsible. 5. INDEPENDENT CONTRACTOR STATUS Contractor is an independent contractor and nothing herein contained shall be construed to create the relationship of employer and employee between Two-City and Contractor. Contractor shall at all times be free to exercise initiative, judgment and discretion as to how to best perform or provide services. 6. INDEMNIFICATION Contractor shall indemnify, hold harmless and defend Two-City, its members, officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorneys’ fees which Two-City, its officers or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act, or negligent or willful omission of Contractor, its agents, servants or employees, in the execution, performance, or failure to adequately perform Contractor’s obligations pursuant to this Contract. 7. INSURANCE 7.1 General Terms. In order to protect itself and to protect Two-City under the indemnity provisions set forth above Contractor shall, at Contractor’s expense, procure and maintain policies of insurance covering the term of this Contract, as set forth below. Such policies of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of, the indemnity provisions herein. All retentions and deductibles under such policies of insurance shall be paid by Contractor. Each such policy shall not be canceled by the issuing insurance company without at least thirty (30) days written notice to Two- City of intent to cancel. 7.2 Coverage. The policies of insurance to be obtained by Contractor pursuant to this section shall be purchased from a licensed carrier and shall include the following: A) Professional Liability (1) A professional liability insurance policy covering personnel of Contractor, if any, who provide professional services under this Contract, which shall include the following coverages at a minimum: 69 Item 8. 4 7268579v1 Personal Injury/Damage: $200,000 per person $600,000 per occurrence B) Workers’ Compensation If applicable, Contractor shall procure and maintain a policy that at least meets the statutory minimum. 7.3 Certificates. Prior to or concurrent with execution of this Contract, Contractor shall file certificates or certified copies of such policies of insurance with Two-City. 7.4 Failure to Provide Proof of Insurance. Two-City may withhold payments for failure of Contractor to furnish proof of insurance coverage or to comply with the insurance requirements as stated above until such time the Contractor complies with the requirements of this Section. 8. SUBCONTRACTING Contractor shall not enter into any subcontract for the performance of the services contemplated under this Contract nor assign any interest in the Contract without prior written consent of Two-City. 9. DEFAULT 9.1 Inability to perform. Contractor shall make every reasonable effort to maintain staff, facilities, and equipment to deliver the services to be purchased by Two-City. Contractor shall immediately notify Two-City in writing whenever it is unable to or reasonably believes it is going to be unable to provide the agreed upon quality of services. Upon such notification, Two-City shall determine whether such inability requires a modification or cancellation of this Contract. 9.2 Duty to Mitigate. Both parties shall use their best efforts to mitigate any damages which might be suffered by reason of any event giving rise to a remedy hereunder. 10. TERMINATION 10.1 With or Without Cause. Notwithstanding any other provision of this Contract, either Party may terminate this Contract at any time for any reason by giving thirty (30) days written notice to the other. Two-City shall pay to Contractor the reasonable value of services received from Contractor as of the termination date. 10.2 Notice of Default. Either Party may terminate this Contract for cause by giving ten (10) days written notice of its intent. Said notice shall specify the circumstances warranting termination of this Contract. 70 Item 8. 5 7268579v1 10.3 Failure to Cure. If the Party in default fails to cure the specified circumstances as described by the notice given under the above paragraph within the ten (10) days, or such additional time as may be mutually agreed upon, then the whole or any part of this Contract may be terminated by written notice. 10.4 Notice of Termination. Notice of Termination shall be made by certified mail or personal delivery to the other Party’s Authorized Representative. Notice of Termination is deemed effective upon delivery to the address of the Party as stated in paragraph 12. 10.5 Effect of Termination. Termination of this Contract shall not discharge any liability, responsibility or right of any Party which arises from the performance of or failure to adequately perform the terms of this Contract prior to the effective date of termination, in accordance with the laws of the State of Minnesota. 11. CONTRACT RIGHTS/REMEDIES 11.1 Rights Cumulative. All remedies available to either Party under the terms of this Contract or by law are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. 11.2 Waiver. Waiver for any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of this Contract shall not be construed to be modification for the terms of this Contract unless stated to be such in writing and signed by authorized representatives of Two-city and Contractor. 11.3 Force Majeure Contractor will not be responsible for the delay in its performance of any obligation under this Agreement caused by acts of God, legal restrictions, or any other similar conditions beyond the control of Contractor. 12. AUTHORIZED REPRESENTATIVE Notification required to be provided pursuant to this Contract shall be provided to the following named persons and addresses unless otherwise stated in this Contract, or in a modification of this Contract. To Contractor: President RE/SPEC INC. 3824 Jet Drive Rapid City, SD 57703-4757 71 Item 8. 6 7268579v1 Fridley: Columbia Heights: Director of Public Works Public Works Director City of Fridley City of Columbia Heights 7071 University Avenue NE 637 38th Avenue NE Fridley, MN 55432 Columbia Heights, MN 55421 13. MODIFICATIONS Except as otherwise provided in Section 3.4 hereof, any alterations, variations, modifications, or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, and signed by authorized representatives of Two-City and Contractor. 14. LIMITATION OF LIABILITY. NEITHER PARTY WILL, UNDER ANY CIRCUMSTANCES, BE LIABLE TO THE OTHER PARTY FOR SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO THE SERVICES, THIS AGREEMENT OR THE TERMINATION OF THIS AGREEMENT. THIS LIMITATION OF LIABILITY APPLIES REGARDLESS OF THE LEGAL THEORY UNDER WHICH SUCH DAMAGES ARE SOUGHT. 15. SEVERABILITY The provisions of this Contract shall be deemed severable. If any part of this Contract is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Contract unless the part or parts which are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Contract with respect to either Party. 16. MERGER AND FINAL AGREEMENT 16.1 This Contract is the final statement of the agreement of the Parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements. There are no representations, warranties, or stipulations, either oral or written, not herein contained. 17. DISPUTE RESOLUTION 17.1 This Agreement will be construed and enforced according to the laws of the State of Minnesota, without regarding to its conflicts of law rules. Any litigation regarding this Agreement must be filed and maintained in the state or federal courts of the State of Minnesota and the Parties consent to the personal jurisdiction of such courts. No provision of this Section 17 will preclude either Party seeking injunctive relief to prevent immediate or irreparable harm to it, but the mediation stated in Section 17.3 will otherwise be fully exhausted before the commencement of any litigation. 17.2 EACH PARTY IRREVOCABLY WAIVES ANY RIGHT TO A JURY 72 Item 8. 7 7268579v1 TRIAL WITH RESPECT TO ANY CLAIMS OR DISPUTES ARISING OUT OF OR RELATED TO THIS AGREEMENT. Any lawsuit or other action, regardless of form, relating to this Agreement, including, without limitation, an action for breach of warranty, must be commenced within one year after the later of: (a) date on which the breach of warranty or other cause of action occurred; or (b) date on which that Party knew or should have known of that breach of warranty or other cause of action. 17.3 Prior to commencement of any litigation regarding this Agreement, the Parties agree to voluntary, non-binding mediation to resolve any dispute they may have. The mediation will be conduct by a mutually selected mediator (or if the Parties cannot agree, by a mediator selected by the CPR Institute for Dispute Resolution), in accordance with the CPR Institute's Model Procedure for Mediation of Business Disputes. The Parties will each pay its own attorneys’ fees and will share equally the other mediation costs. While this mediation will be non-binding in all respects (except agreements in settlement of the dispute negotiated by the Parties), each Party will appear when directed by the mediator, be fully prepared to work toward the dispute’s resolution, and participate in good faith. If the mediation does not result in a mutually satisfactory resolution of the dispute within ninety days after it is begun, either Party may commence an action as permitted under Sections 17.1 and 17.2. All negotiations between the Parties pursuant to this Section 17 will be treated as compromise and settlement negotiations for purposes of the applicable rules of evidence. 18. NON-DISCLOSURE OF NON-PUBLIC, PRIVATE OR CONFIDENTIAL INFORMATION The parties agree that in order to perform its duties under the terms of this Agreement, Contractor will have access to and may use certain information in the custody of the City that would be categorized as private or non-public data within the meaning of Minnesota law. Any such information or data is confidential and, as an essential and necessary part of this Agreement, Contractor agrees not to disclose, use, or otherwise disseminate any such data or information to any other party or entity other than the City. Use of any such information or data by Contractor during the period of this contract shall be exclusively for the purpose of fulfilling its obligations hereunder. Contractor agrees to indemnify the City and hold it harmless from any and all disclosures of such information and data to any other party as a consequence of its actions, which would include the actions of its agents, employees or anyone else that may be acting under its direction or on its behalf. Any such information and data in Contractor’s possession after fulfillment of its obligations herein shall be destroyed or returned to the City and Contractor shall retain no copies thereof for any purpose. 73 Item 8. 8 7268579v1 IN WITNESS WHEREOF, the parties hereto have executed this Contract on the date(s) indicated below. CONTRACTOR TWO-CITY GIS ORGANIZATION By: __________________________ By: _________________________ Title: ________________________ Title: _______________________ Date: ________________________ Date: _______________________ By: _________________________ Title: _______________________ Date: _______________________ Exhibit A RE/SPEC Staff Roster and Rates for GIS Services RE/SPEC Employee Billing Rate Kevin Hoffman $115 Michael Jones $115 Patrick Baldwin $78.75 Eric Slegh $75 74 Item 8. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE NOVEMBER 8, 2021 ITEM: FINAL PAYMENT FOR SILVER LAKE BOAT LANDING & SITE IMPROVEMENTS, CITY PROJECT 1912, AND SILVER LAKE LIFT STATION, CITY PROJECT 2008 DEPARTMENT: Public Works BY/DATE: Kevin Hansen / November 4, 2021 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The contractor has completed the work for Silver Lake Boat Landing & Improvements, City Project 1912, and the Silver Lake Lift Station, City Project 2008. The project was constructed on the east side of Stinson Boulevard east of 41st Avenue and consisted of the following: The boat landing work included a new boat landing that provides improved access, a large retaining wall that facilitates a larger turnaround for trailering, parking down by the boat launch, water quality improvements based on the new pavement, and a small dock to tie off a boat. The lift station work included new pumps and motors, relocation of the pump station, new SCADA controls, a new backup generator, new electrical service and site restoration. The work is complete and punch list items have been addressed by the contractor. The contractor has submitted the required closeout documentation including IC134 forms and lien waivers. Staff recommends approval of the final payment to Lametti & Sons, Inc. and acceptance of the work. The Engineer’s Report of Final Acceptance is attached. RECOMMENDED MOTION(S): MOTION: Move accept the work for Silver Lake Boat Landing & Site Improvements, City Project 1912, and Silver Lake Lift Station, City Project 2008, and authorize final payment of $16,558.24 to Lametti & Sons, Inc. of Hugo, Minnesota. ATTACHMENT(S): Engineer’s Report of Final Acceptance 75 Item 9. CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER’S REPORT OF FINAL ACCEPTANCE SILVER LAKE BOAT LANDING & SITE IMPROVEMENTS, CITY PROJECT NUMBER 1912 SILVER LAKE LIFT STATION IMPROVEMENTS, CITY PROJECT 2008 November 4, 2021 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Lametti & Sons, Inc. for the Silver Lake Boat Landing & Site Improvements and Silver Lake Lift Station at 41st Avenue and Stinson Boulevard. The work consisted of a new boat landing that provides improved access, a large retaining wall to facilitate a larger turnaround for trailering, parking down by the boat launch, water quality improvements based on th e new pavement, and a small dock to tie off a boat. The lift station work included new pumps and motors, relocation of the pump station, new SCADA controls, a new backup generator, new electrical service and site restoration. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $ 804,661.50 CHANGE ORDERS $ 41,740.47 FINAL CONTRACT AMOUNT $ 846,401.97 FINAL WORK APPROVED $ 827,911.97 ALL PRIOR PAYMENTS ($ 811,353.73) BALANCE DUE $ 16,558.24 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 76 Item 9. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE NOVEMBER 8, 2021 ITEM: Addition of Pierce and Lincoln Streets to the 2022 Water Main Program, Project 2203 DEPARTMENT: Public Works BY/DATE: Kevin Hansen, 11/3/21 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: At the July 12, 2021 regular meeting, the Council authorized the structural lining of the following water main in 2022: 37th Avenue from Central Avenue to Lincoln Street The water main is scheduled for structural lining rather than cleaning and cement mortar lining due to the condition of the pipe and number of water main breaks. ANALYSIS/CONCLUSIONS: Staff is recommending adding the following segments to the 2022 water main lining program: Pierce Street from 37th Avenue to cul-de-sac Lincoln Street from 37th Avenue to cul-de-sac The 6-inch water mains will be cleaned and lined, along with valves and hydrants. These two segments will be funded through the Federal ARPA funds. A potential cost to adjacent homeowners is the access and operability of the curb stop or water shut off valve at the property line. Consistent with our City Code, it is the homeowner’s responsibility for the service line from the main in the street to the house. A separate feasibility report detailing the water service work, in accordance with 429 requirements, will be presented to the City Council. At the direction of the City Council, repairs and replacements of water service lines are publicly bid and those prices for repairs or replacements are extended to the homeowners if they so choose. Staff recommends adding the two segments to the 2022 Water Main Structural Lining Program. RECOMMENDED MOTION(S): MOTION: Move to authorize the addition of water main segments located in Pierce and Lincoln Streets, north of 37th Avenue to the cul-de-sac(s), to the 2022 Water Main Structural Lining program, with project funding from the Federal ARPA funds. 77 Item 10. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE NOVEMBER 8, 2021 ITEM: Resolution 2021-89 Accepting Feasibility Study for 2022 Water Main Improvements, Project 2203 DEPARTMENT: Public Works BY/DATE: Kevin Hansen, 11/3/21 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The Public Works Department is proposing to structurally line the following water main in 2022: 37th Avenue from Central Avenue to Lincoln Street Pierce Street from 37th Avenue to cul-de-sac Lincoln Street from 37th Avenue to cul-de-sac All of the water main is scheduled for structural lining rather than cleaning and cement mortar lining due to the condition of the pipe and number of water main breaks. This work is being done prior to the reconstruction of 37th Avenue, scheduled for 2023. ANALYSIS/CONCLUSIONS: The 6-inch water mains will be cleaned and structurally lined. New gate valves and hydrants will be installed. This work will be funded through the City’s Water Construction Fund and Federal ARPA funds. A potential cost to adjacent homeowners is the access and operability of the curb stop or water shut off valve at the property line. Consistent with our City Code, it is the homeowner’s responsibility for the service line from the main in the street to the house. A total of 17 stop boxes have been found to be inaccessible/inoperable. Based on the age of the original building construction, up to five water services may also be lead (material), requiring full replacement. A Feasibility Report has been prepared detailing the water service work, in accordance with Minnesota Statutes, Chapter 429 requirements. At the direction of the City Council, repairs and replacements of water service lines are publicly bid and those prices for repairs or replacements are extended to the homeowners if they so choose. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2021-89, there being ample copies available for the public. MOTION: Move to adopt Resolution 2021-89 which accepts the Feasibility Report for the repair/replacement of inoperable or inaccessible stop boxes on 37th Avenue from Central Avenue to Lincoln Street; Pierce Street from 37th Avenue to cul-de-sac; and Lincoln Street from 37th Avenue to cul-de-sac. ATTACHMENT(S): Resolution 2021-89 Feasibility Report with Map 78 Item 11. RESOLUTION NO. 2021-89 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council has initiated a water main improvement program, and WHEREAS, a report has been prepared by the Director of Public Works with reference to the 20 22 Water Main Program, and WHEREAS, the 2022 Program includes the following main segments: 37th Avenue from Central Avenue to Lincoln Street Pierce Street from 37th Avenue to cul-de-sac Lincoln Street from 37th Avenue to cul-de-sac WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost-effective, and Said report is hereby received by the City Council of Columbia Heights on November 8, 2021. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The Council will consider the improvement of such water mains in accordance with the report and the assessment of water services to abutting or benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $62,400. 2. Such improvement is necessary, cost-effective, and feasible. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 8th of November, 2021. 4. These improvements shall also be known as Project No. 2203. 5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. ORDER OF COUNCIL Passed this 8th day of November, 2021 Offered by: Seconded by: Roll Call: Amáda Márquez Simula, Mayor Attest: Sara Ion, City Clerk/Council Secretary 79 Item 11. City of Columbia Heights FEASIBILITY REPORT FOR 2022 WATER MAIN PROGRAM CITY PROJECT 2203 NOVEMBER, 2021 ENGINEERING DEPARTMENT 637 38th Avenue NE, Columbia Heights, MN 55421 763-706-3700 ❖ publicworks@columbiaheightsmn.gov 80 Item 11. 2 2022 WATER MAIN PROGRAM COLUMBIA HEIGHTS, MINNESOTA PROJECT NUMBER 2203 LOCATION: 37TH AVENUE NE, CENTRAL AVENUE TO LINCOLN STREET PIERCE STREET NE, 37TH AVENUE TO CUL-DE-SAC LINCOLN STREET NE, 37TH AVENUE TO CUL-DE-SAC This feasibility study includes an analysis of proposed water service repair/replacement on the water main program. IMPROVEMENTS: Water Main Program Clean and structurally line existing 6” cast iron pipe (CIP) water main with new gate valves and hydrants. Replace non-compliant water service lines from the water main to the boulevard curb stop. Repair or replace inaccessible/inoperable curb boxes and curb stops. INITIATION: City. OWNERS ABUTTING: 1. 37th Avenue NE, Central Avenue to Lincoln Street (20) 2. Pierce Street NE, 37th Avenue to Cul-de-sac (12) 3. Lincoln Street NE, 37th Avenue to Cul-de-sac (21) ISSUES: The following is a study of the key project issues. Water main rehabilitation at the following locations is required to improve or maintain the distribution system. The water main rehabilitation work is being done prior to 37th Avenue reconstruction project in 2023. On 37th Avenue from Central Avenue to Lincoln Street, the existing 6” CIP was installed between 1925 and 1968, Specifically, Central Avenue to Tyler-Polk Alley in 1968, Tyler-Polk Alley to Pierce Street in 1957, Pierce Street to Buchanan Street in 1925, and Buchanan Street to Lincoln Street in 1960. From Central Avenue to Lincoln Street the water main has had 11 breaks spanning from 1972 to 2013. The water main east of Lincoln Street is ductile iron pipe (DIP) installed in 1970. 81 Item 11. 3 On Pierce Street from 37th Avenue to Cul-de-sac, the existing 6” CIP was installed in 1961. This section of water main has had 9 breaks spanning from 1976 to 2009. On Lincoln Street from 37th Avenue to Cul-de-sac, the existing 6” CIP was installed in 1960. This section of water main has 5 breaks spanning from 2000 to 2019. Inaccessible/inoperable stop boxes will be repaired/replaced as part of the project. Staff has found 17 stop boxes that need to be repaired/replaced. In addition, staff is estimating up to 5 water services may need to be replaced on 37th Avenue due to type of service pipe. This is based on the number of homes built before 1950. The type and size of water service is field verified during construction. Any water service other than ¾” or larger copper is replaced. Restoration will include bituminous pavement with concrete curb and gutter, hard surface repair in kind, such as sidewalk or driveway, and turf restoration. FEASIBILITY: The proposed improvement project is necessary to maintain and improve the water main distribution system. It is cost-effective and technically feasible as prescribed in the construction recommendations found elsewhere in this report. The project and project elements should be implemented as proposed in this study. The improvements, once completed, will provide a benefit to the properties served. SCHEDULE: Construction is scheduled to begin in late spring/early summer of 2022 with substantial completion occurring in late summer of 2022. Council ordered Feasibility Report August, 2021 Council receives Feasibility Report November, 2021 Council orders Project January, 2022 Public Informational Meeting TBD Bid Opening March, 2022 Begin Water Main Construction May/June, 2022 Water Main Construction Completed August, 2022 FINANCING: Financing would be 100% Water Construction Fund for the water main, gate valves, hydrants and water service reconnections and 100% assessment for water service and stop box repair/replacement. Water Main The estimated construction costs for the water main is $550.00 per lineal foot, 82 Item 11. 4 for a total of $1,760,000. Water Stopbox Repair(s) The estimated construction costs for the stopbox repairs/replacements are as follows: Replace Curb Box (each): $ 1,760 Replace Curb Box and Stop (each): $ 2,470 Replace Service including Stopbox (each): $ 4,560 Property owners also pay for all hard surface restoration, such as sidewalk or driveway. ASSESSMENT: The assessment will be based on a per service basis, based upon the actual cost to repair/replace the individual water service and/or stop box. 83 Item 11. 4001 1555 3919 965 1500 3984 1000 950 950 UNITS: 101 - 120, 201 - 220, 301 - 320 3939 3989 3701 4101 4000 3940 3828 3928 15061500 3800 3825 971 3930 3 9 4 2 3901 1215 38 50 1000 1519 940 4044 3932 3716 4010 4055 4010 4020 4044 4030 4100 3 9 3 6 4101 1055 4041 4050 3919 3701 3912 3929 3951 3827 950 973 1600 961 3 9 0 2 3 8 7 3 3 9 5 7 1035 3 8 3 5 3 9 4 4 3 8 4 7 3 8 3 8 3 8 2 8 3 9 7 7 1207 1045 3 9 1 2 3713 3818 3719 3 9 7 73 9 7 3 3982 3901 1416 1036 1305 1505 1121 4039 3854 4029 3984 3817 4009 1400 38 45 3800 3816 3826 40 15 3816 3820 12 02 1425 1513 1505 3 9 7 3 1419 3809 3747 3733 3733 3720 3712 4040 3840 1513 1200 3 9 8 5 3 9 7 9 3825 4005 3818 3810 4066 3 9 9 1 3 9 3 9 3 8 2 5 3732 3806 3812 3844 3831 1335 3801 3814 3 9 4 7 3 9 2 7 3 9 7 5 3 9 2 3 3 9 3 3 3 9 1 5 3 9 7 1 3 9 5 1 3 9 2 5 3 9 3 7 3 8 6 5 3727 3 9 5 5 3 9 6 9 3805 3741 3 9 1 9 3 9 2 2 3 9 1 8 3 9 3 0 3809 3 8 6 9 3 9 2 6 3 9 0 8 3815 1525 3753 1203 3820 3 9 4 0 3 8 1 5 3 8 7 5 3830 3 8 6 3 1131 3821 3828 4100 3833 3839 3827 3 8 5 5 3845 3830 4000 1126 1131 1219 3 9 6 6 3 9 4 3 3 9 4 7 3 9 1 5 3 9 4 6 1026 3730 1020 3 9 7 8 3868 3713 39 00 3 9 7 6 3 9 7 2 3 9 7 0 969 3812 3808 1329 1201 3701 4007 4100 3851 1600 3 8 7 9 1550 3726 4064 4058 3 9 4 8 3857 1415 1221 3730 3724 1323 4065 1410 1114 4026 4032 4036 4020 3900 3 9 4 1 3 9 6 2 3808 3800 3732 3911 3717 3721 3915 3842 1271 1139 1 4 0 1 3 9 6 3 3 9 5 9 3 9 8 3 3 9 7 0 3 9 6 4 3 9 4 7 1034 3 9 5 8 3709 1411 3909 3701 1508 3723 3717 3706 3905 1521 3 9 5 9 3 9 6 1 3711 3819 1125 3941 3945 3712 1121 3838 3 9 3 1 3 9 5 4 3 9 2 3 3 9 2 6 3 9 1 6 1605 1320 1102 3836 3 8 1 3 3 9 1 1 3813 3731 3801 3725 3819 3807 970 960 966 972 3824 969 965 961 1137 3 9 5 6 1409 3831 3825 1110 3 9 6 9 1317 1313 1325 3700 4024 3718 3710 3722 4048 3928 3946 3924 3970 3964 3968 4054 4030 3901 3724 3800 3730 3806 3812 3711 3 7 3 6 3850 3844 3856 1100 1220 3841 1 1 1 0 3 9 0 0 3719 3 9 7 2 3 9 2 2 1215 3 9 4 2 3 8 0 6 3 8 5 9 3 8 6 2 1201 3 9 2 7 3726 3 8 0 0 3 8 3 8 3 9 5 3 1601 1607 3706 3837 3866 3 9 5 5 3830 3 9 1 9 1225 3 9 0 9 3 9 4 5 3 8 1 2 3 8 6 5 3 9 5 2 1221 3718 1 2 3 0 1219 3910 1019 1262 4016 1 2 3 2 3 9 0 4 37103712 3847 3851 12 3 8 1256 3918 3958 3988 4056 4020 1529 3725 1118 1117 1113 1 1 0 0 3 7 3 2 3720 37283724 3716 1 2 3 6 3 8 2 6 381 6 3 8 2 0 3 8 2 2 1266 3 8 1 1 1122 1102 1103 1105 1109 3 9 0 2 3 9 6 7 1216 3 9 3 53 9 3 13 9 2 93 9 2 7 3 8 3 0 3 9 2 33 9 2 13912 1268 3720 3 9 1 4 3723 3708 1002 1028 3 9 1 9 3 9 1 3 3 9 3 7 3 8 6 1 3 8 5 0 3 9 0 8 3 8 4 6 3 8 3 4 3 8 1 8 3 8 7 1 3 8 5 8 3 8 4 3 3 8 0 9 3 9 4 3 1012 3 9 3 6 3 9 2 6 3 9 4 0 3 8 1 9 3 8 6 4 3 8 3 1 3 8 5 1 3 9 0 4 3 8 0 3 3 8 1 5 3 8 5 8 3 8 2 7 1001 1036 3 9 3 2 3 8 5 1 3 9 1 6 3 8 4 2 3 9 6 0 3 8 3 5 3 8 2 2 3 8 5 0 3 7 3 7 3704 1020 3 9 2 1 3 9 0 6 3 9 6 2 3 9 3 0 3 8 6 7 3 8 4 7 3 9 2 0 3 9 3 0 3 8 4 2 3 7 4 1 3 8 1 6 3 9 0 6 1010 37253710 1015 1032 1024 1002 3 9 3 6 3714 3 9 5 6 3 9 3 2 3 9 1 2 3 8 7 5 3 8 2 3 3 8 3 9 3 8 5 4 3 8 3 8 3 8 6 5 3710 1006 3 9 3 93 9 2 8 3 9 4 2 3 9 2 8 3 9 2 2 3 8 5 5 3 8 4 6 3 8 5 4 1016 1014 3704 3 9 1 7 3 9 3 8 3 9 0 0 3 8 5 5 3 8 3 9 3 9 3 5 1019 1017 1031 1027 1013 1025 1037 1009 3 9 0 6 1244 213702 1250 3959 3811 1260 3 8 1 9 3737 3741 3803 3 8 1 5 3807 3 7 3 3 3713 3 7 2 7 3853 1254 1 2 2 6 3 9 8 0 1 2 3 1 1248 1242 3 9 0 6 3 9 6 7 3 9 6 9 1 2 3 3 3859 1310 1235 1233 1 2 2 4 4 0 0 4 1300 1200 1243 1301 1316 3728 3722 3720 3726 1 2 1 7 1 2 2 0 1253 3827 3825 1263 4 0 0 2 1307 1 2 1 5 1 2 1 8 3 9 6 5 3 9 5 1 3 9 6 1 3 9 5 9 3 9 5 3 3 9 6 3 1 2 0 9 1303 1251 1 2 2 3 1 2 3 3 1261 1207 1302 1 2 1 4 1274 1 2 4 1 1601 1132 1134 10 04 1006 1008 1010 1328 3801 1308 3803 3721 3719 1 2 0 2 1 2 2 1 3809 1 2 0 8 1 2 3 1 1272 3807 3733 3731 3 9 8 2 1 2 1 2 1 2 0 6 39523952 3948 1319 ST C I R C L E AVE40TH TYLER R E S E R V OIR GOULD ST B L V D AVE39TH ST S TSTST PE T E R S A V E TERRACE BLVD 41ST ST PI E R C E JO H N S O N RE SE R V OIR AVE37TH LI N C O L N BU C H A N A N P OLK TYLE RCE N T R A L A V E . N E PL !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! LEGEND Water Main Structural Lining Curb Box or Curb Stop Repair/Replacement Water Service Replacement Curb Box, Curb Stop and Water Service Replacement !! City of Columbia Heights 37th Avenue Central Ave to Lincoln St Pierce Street 37th Ave to CDS Lincoln Street 37th Ave to CDS PROPOSED 2022 WATER MAIN PROGRAM Map Date: Map Author: CITY OF COLUMBIA HEIGHTS GIS / ENGINEERING DEPARTMENT ®K Young November 2021 84 Item 11. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE NOVEMBER 8, 2021 ITEM: LIGHTING RETROFIT AND UPGRADE FOR THE VAN BUREN MUNICIPAL PARKING RAMP DEPARTMENT: Public Works BY/DATE: Kevin Hansen / November 4, 2021 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The City of Columbia Heights owns one parking ramp located north of 40th Avenue and east of Van Buren Street. In 2018, a detailed ramp condition assessment was conducted. The analysis was comprehensive and included the deck structure, facility drainage, exposed surface defects, chlor ide ion testing, interior and exterior lighting and signage. Based on the analysis a five year Maintenance Program was developed to repair, protect and modernize the facility, and improve reliability. A primary component of that program was lighting within the facility. The interior lights are low pressure sodium (LPS) and believed to be original to the structure. They cast a yellow/orange tinted light and provide low level lighting for the interior decks. Due to their age, they are not upgradable. The an alysis also recommended replacing stairwell and exterior lighting with LED type lights to improve visibility and reduce energy costs. The report estimated a total cost of $160,500 for the complete lighting changeout. Staff has been working with our electrician, Aid Electric, to find suitable LED replacements intended for parking ramps and replace and/or upgrade the stairwell and exterior lights. Aid was able to find a ramp light in stock through a local distributor that was discounted 55% due to an excess order from another project. The cut sheet is attached and a sample light has been installed in the lower level of the ramp. The light is a different color producing an LED “white” light versus the yellow/orange cast from the LPS light. The cost to replace the existing LPS with LED ramp lights is $39,482. Utilizing the discounted stock lights will save an estimated $9,440. Staff is also recommending replacing the stairwell lights with vandal resistant LED lights at a cost of $9,576, and all exit lighting to vandal resistant LED at a cost of $4,046. Staff has reviewed the exterior lighting and is recommending adding 6 additional wall mounted LED high output lights along the alleyway and Van Buren Street side (east and west side of the ramp), along with replacing all exterior lights to LED at a cost of $11,606. The top deck has conventional pole mounted lights and th ese can be reused with new LED fixtures for a cost of $2,149. 85 Item 12. City of Columbia Heights - Council Letter Page 2 STAFF RECOMMENDATION: Staff recommends the lighting replacement and upgrades at a cost of $66,859. Staff will also work with Xcel Energy for energy efficiency rebates. Following installation, the lighting control system will be analyzed to evaluate savings in circuits and control points recognizing the lower wattage of the LED lights. RECOMMENDED MOTION(S): MOTION: Move to authorize the purchase and installation by Aid Electric of lighting replacements and upgrades for the interior, exterior, stairwell and exit lights at the Van Buren parking ramp at a cost of $66,859. ATTACHMENT(S): Ramp light cut sheet 86 Item 12. ORDERING INFORMATION ORDERING EXAMPLE: ARS-36L5K-070-5M-1-DB-PC ARS ARCEOS™ ARS SERIES SURFACE/CEILING/GARAGE Intended Use: Ceiling applications from eight to eighteen feet for surface, box or pendant mount. Applications include parking garage, walkway or building canopies, corridors, tunnels, large stairwells and other interior applications with am- bient 40˚C. A wide range of lumen packages and optical distributions are available making the ARS Series luminaire both versatile and functional. Construction: • Die cast aluminum housing features vertical fins for two directional air flow that maximizes heat dissipation and ensures long electrical component life and luminaire performance • LED light engines and electrical compartment are thermally isolated with an air gap for optimum component performance and long life • One piece molded silicone gasket ensures weather proof seal around each individual LED; Stamped stainless steel bezel pro- vides mechanical compression to seal the optical assembly; 18L and 24L luminaires include finish (color) matching blanking bezel • IP65 luminaire rating • Vandal resistant polycarbonate and low bright-ness acrylic shield accessories available LED/Optics: • Light engine is hexagonal LED module containing 6 high output LEDs with PMMA acrylic lenses that create precise photometric performance • Choice of multiple light outputs based on quantity of hexagonal LED arrays: 3 = 18 LEDs, 4 = 24 LEDs or 6 = 36 LEDs hexago- nal LED modules, lumen range 4,000-9,700 • Four distribution types: Type V Square (5M), Type V Rectangular (5R), Type V Wide (5W) or Type IV (4) • Type V Rectangular (5R) lenses provides low brightness “drive aisle optics” solution for low mounting height applications when the lens is oriented perpendicular to the flow of traffic • Variety of color temperatures offered: 3000K (70CRI), 4000K (70CRI) or 5000K (70 CRI) CCT • Each hexagonal light engine comes with a connector for easy replacement Electrical: •120V-277V 50/60Hz, 42-86 Watts 700mA configurations. Drivers RoHS compliant and IP66 • 0-10V dimming drivers. Up to 113 lumens per watt. Designed and certified for 40˚C ambient temperatures • Thermal management protection device shuts driver/LED sys- tems off when temperatures are too high. Operating temperature range -30˚C/-22˚F –40˚C/104˚F • Surge protection – 20KA; Turns fixture off at end of life; Includes LED for end of life indication (see surge suppressor page 3) Controls/Options: • Occupancy Sensors, photocells controls available for on/off or dimming operation • wiSCAPE in fixture wireless control module, features dimming, switching motion sensor • Up light o ption available in 24L and 36L configurations Installation: Quick disconnect plate mounts over standard junction box and allows for simplified fixture installation. A 3/4” hub provides pendant stem mounting making the fixture adaptable to a variety of applica- tions. Each mounting can be accomplished while maintaining a watertight seal. Four ½” conduit hubs allow side access as required. A pattern indicator on the mounting plate allows the installer to properly orient the fixture without energizing the light engines. Listings: Listed to UL 1598 for use in wet locations, 40˚ C ambient environ- ments; Meets DesignLights Consortium (DLC) qualifications 4K & 5K models only, Consult DLC website for more details: http://www. designlights.org/QPL; IP65 Warranty: Five year limited warranty (for more information visit: http://www.hubbelllighting.com/resources/warranty/ Shown with motion control option CERTIFICATIONS/LISTINGS DIMENSIONS CARTON DIMENSIONS PRODUCT IMAGE(S)SPECIFICATIONS B SERIES ARS Arceos™ surface/ ceiling/ garage luminaire DRIVE CURRENT 070 700mA 0831 833mA 1051 1050mA IES DISTRIBUTION 5M Type V Square5RType V Rectangle 5W Type V Wide 4 Type IV OPTIONS F2 Fusing (voltage specified and determined by voltage field) UD Up light option, available in 24L and 36L only 700mA configuration only LMB Less moutning bracket (must order mounting bracket accessory) CS Comfort Shield SPC Vandal Shield CONTROL OPTIONS PC2 Photocontrol (must specify voltage not available in 480V) SCP-8F3,5 High/low control - wide lens for up to 8' mounting heights SCP-20F3,5 High/low control - for up to 20' mounting heights user programmable settings FINISH DB Bronze BL Black WH White PS Platinum Silver GR Gray VOLTAGE2 U 120V- 277V 1 120V 2 208V 3 240V 4 277V F6 347V 56 480V LED COLOR 3K 3000K 4K 4000K 5K 5000K NUMBER OF LEDS 18L 18 LEDs 24L 24 LEDs 36L 36 LEDs A B 5.68” 14.00” (144.22 mm) (355.6 mm) Weight: 18 lbs 8.16 kg Length Width 15.88” 15.88” Height 7.5” 1 833mA only available in 18L, 1050mA only available with 24L, 120-277V only 2 Specify voltage for voltage specific options 3 0-10V fully adjustable dimming with automatic daylight calibration and different time delay settings; Must order minimum of one SCP-REMOTE to program dimming settings 4 One per LED module e.g. 3 – 18L, 4 – 24L, and 6 – 36L luminaires (see page 3) 5 PC option not applicable, included in sensor. For SCP, PC function turns on to lower setting until motion is detected 6 24L and 36L 700mA configuration only, not available with UD or WIRSC options See page 2 and 3 for Accessories. Cat.# Approvals Job Type IP65 *3000K and warmer CCTs only FINISH FG Forest Green (premium color) RD Red (premium color) CC Custom Colors (Consult factory) CONTROL OPTIONS WIR wiSCAPE, In-fixture wireless control module WIRSC wiSCAPE, In-fixture wireless control module w/ occupancy sensor A Hubbell Outdoor Lighting • 701 Millennium Boulevard • Greenville, SC 29607 • Phone: 864-678-1000 Due to our continued efforts to improve our products, product specifications are subject to change without notice. © 2018 HUBBELL OUTDOOR LIGHTING, All Rights Reserved • For more information visit our website: www.hubbelloutdoor.com • Printed in USA ARS-SPEC April 1, 2019 9:56 AM 87 Item 12. PHOTOMETRICS LUMINAIRE AMBIENT TEMPERATURE FACTOR (LATF)ELECTRICAL DATA AMBIENT TEMPERATURE LUMEN MULTIPLIER 0˚ C 32˚ F 1.02 10˚ C 50˚ F 1.01 20˚ C 68˚ F 1.00 25˚ C 77˚ F 1.00 30˚ C 86˚ F 1.00 40˚ C 104˚ F 0.99 Use these factors to determine relative lumen output for average ambient temperatures from 0-50°C (32-122°F). # OF LEDS NUMBER OF DRIVERS DRIVE CURRENT (mA) INPUT VOLTAGE (V) SYSTEM POWER (w) CURRENT (Amps) 18 1 700 120 41.7 0.35 277 0.15 1 833 120 54.2 0.45 277 0.20 24 2 700 120 55.6 0.46 277 0.20 347 0.16 480 0.12 1 1050 120 84.8 0.71 277 0.31 36 3 700 120 86.3 0.72 277 0.31 347 0.25 480 0.18 PERFORMANCE DATA 5K (5000K nominal, 70 CRI) 4K (4000K nominal, 70 CRI) 3K (3000K nominal, 70 CRI) # LED’S DRIVE CURRENT (MILLIAMPS) SYSTEM WATTS DISTRIBUTION TYPE LUMENS LPW1 B U G LUMENS LPW1 B U G LUMENS LPW1 B U G 18 700mA 42 5M 4551 109 2 0 1 4376 105 2 0 1 4026 97 2 0 0 5R 4727 113 2 0 2 4511 108 2 0 2 4150 100 2 0 2 5W 4517 108 3 0 1 4182 100 3 0 2 3847 92 3 0 1 833mA 54 5M 5401 100 2 0 1 5024 93 2 0 1 4622 85 2 0 1 5R 5541 102 3 0 3 5179 96 2 0 2 4765 88 2 0 2 5W 5171 95 3 0 1 4881 90 3 0 2 4491 83 3 0 2 24 700mA 56 5M 6068 109 2 0 1 5835 105 3 0 1 5368 97 2 0 1 5R 6303 113 3 0 3 6015 108 3 0 3 5534 100 3 0 3 5W 6022 108 3 0 2 5576 100 3 2 3 5130 92 3 0 1 1050mA 85 5M 7888 93 3 0 1 7586 89 3 0 1 6979 82 3 0 1 5R 8194 97 3 0 3 7820 92 3 0 3 7194 85 3 0 3 5W 7829 92 3 0 2 7249 85 3 0 2 6669 79 3 0 2 36 700mA 86 5M 9391 109 3 0 1 8695 101 3 0 1 7999 93 3 0 1 5R 9741 113 3 0 3 8962 104 3 0 3 8245 96 3 0 3 5W 9100 105 4 0 2 8427 98 3 0 2 7753 90 3 0 2 1Lumen values are from photometric tests performed in accordance with IESNA LM-79-08. Data is considered to be representative of the configurations shown. Actual performance may differ as a result of end-user environment and application. Type V Rectangle Drive Aisle Optic ARS-36L5K-5R 1fc 5fc 10' 03fc 6fc 10' 20' 30' 30' 20' 10' 0 10' 10' 20' 20' 30' 1fc3fc 10' 05fc 6fc 10' 20' 30' 30' 20' 10' 0 10' 10' 20' 20' 30' .5fc 10' 0 10' 20' 35' 30' 20' 10' 0 10' 10' 20' 20' 1fc 3fc 5fc30' 30' 35' 2fc 10' 0 3fc 10' 20' 30' 30' 20' 10' 0 10' 10' 20' 20' 30'5fc .5fc Type V Square – ARS-36L5K-5M Type IV – ARS-36L5K-4 Type V Wide – ARS-36L5K-5W ACCESSORIES/REPLACEMENT PARTS - Order Separately Catalog Number Description ARS-SPC4 Vandal shield (1 per LED module) ARS-BS-XX* Bird shield ARS-CS4 Comfort shield - Reduces source brightness and imagining P95 acrylic with nominal 10% lumen reduction (1 per LED module) ARS-MB-XX* ARS mounting bracket for pre-installation of mounting bracket (accessory for LMB option) SCP-REMOTE3 Remote control for SCP option; order at least on per project to program and control (not applicable for 347/480V) SWUSB***SiteSync interface software loaded on USB flash drive for use with owner supplied PC (Windows based only). Includes SiteSync license, software and USB radio bridge node. SWTAB***Windows tablet and SiteSync interface software. Includes tablet with preloaded software, SiteSync license and USB radio bridge node. SWBRG+SiteSync USB radio bridge node only. Order if a replacement is required or if an extra bridge node is requested. 93052458 20KA surge protection with an end of life LED indicator *XX = Color Options: DB, BL, WH, PS and GR ** When ordering with SiteSync, one of the following interface options must be chosen an ordered separately. Each option contains the SiteSync License, GUI and Bridge Node. *** When ordering SiteSync at least one of these two interface options must be ordered per project. + If needed, an additional Bridge Node can be ordered. Hubbell Outdoor Lighting • 701 Millennium Boulevard • Greenville, SC 29607 • Phone: 864-678-1000 Due to our continued efforts to improve our products, product specifications are subject to change without notice. © 2018 HUBBELL OUTDOOR LIGHTING, All Rights Reserved • For more information visit our website: www.hubbelloutdoor.com • Printed in USA ARS-SPEC April 1, 2019 9:56 AM 88 Item 12. VERSATILE CONFIGURATIONS MOUNTING OPTIONS & ACCESSORIES Pendant mount with ¾” wiring hub; Bird shield accessory available; J-Box mounting slots and wire way accom- modate 3 ½” and 4” J-Box designs Specially designed internal hook and hinge allows easy access to wiring and internal components for easy installation Four – ½” wiring hubs for surface conduit wiring and photocell option ARS-CS - Frosted comfort shield installs over each hexagonal LED bezel with 3 provided screws, improved uniformity and reduced LED brightness, specify quantity when ordering: • 3 for 18L • 4 for 24L • 6 for 36L ARS-SPC - Clear vandal shield installs over each hexagonal LED bezel with 3 provided screws, specify quantity when ordering: • 3 for 18L • 4 for 24L • 6 for 36L ARS-18LU ARS-24LU ARS-36LU SURGE PROTECTION • Field replaceable surge protection device (SPD) provides 20KA and 10KV protection meeting ANSI/IEEE C62.41.2 Category C High and Surge Location Category C3 • The SPD is designed with a clamping voltage of 1600V at 20KA using industry standard 8/20µs waveform • Max surge current = 20,000 Amps (see table) • LED Indicator – Green LED is unlit at end of life Pulse Rating (8 x 20 µSec) Strikes Surge 1 20,000 A 2 15,000 A 15 10,000 A 120 3,000 A cRUus CE In 10KA 5KA PROJECTED LUMEN MAINTENANCE AMBIENT TEMP.0 25,000 50,000 1TM-21-11 60,000 100,000 Calculated L70 (HOURS) 10°C / 50°F 1.01 1.00 0.99 0.99 0.97 >1,085,000 25°C / 77°F 1.00 0.99 0.98 0.98 0.96 >1,085,000 40°C / 104°F 0.97 0.96 0.96 0.95 0.94 >782,000 1 Projected per IESNA TM-21-11 Data references the extrapolated performance projections for the ARS-36LU-5K base model in a 40°C ambient, based on 10,000 hours of LED testing per IESNA LM-80-08. Optional up light feature provides approximately 300 lumens of ambient light reducing the “cave effect” in parking garage applications (available in 24L and 36L, 700mA versions only) Hubbell Outdoor Lighting • 701 Millennium Boulevard • Greenville, SC 29607 • Phone: 864-678-1000 Due to our continued efforts to improve our products, product specifications are subject to change without notice. © 2018 HUBBELL OUTDOOR LIGHTING, All Rights Reserved • For more information visit our website: www.hubbelloutdoor.com • Printed in USA ARS-SPEC April 1, 2019 9:56 AM 89 Item 12. CITY COUNCIL MEETING AGENDA SECTION CONSENT MEETING DATE NOVEMBER 8, 2021 ITEM: Rental Occupancy Licenses for Approval DEPARTMENT: Fire BY/DATE: Daniel O’Brien, 11/8/21 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength X Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Consideration of approval of attached list of rental housing applications RECOMMENDED MOTION: MOTION: Move to approve the items listed for rental housing license applications for November 8, 2021, in that they have met the requirements of the Property Maintenance Code. ATTACHMENT: Rental Occupancy Licenses for Approval 90 Item 13. 91 Item 13. 92 Item 13. 93 Item 13. CITY COUNCIL MEETING AGENDA SECTION CONSENT AGENDA MEETING DATE NOVEMBER 8, 2021 ITEM: LICENSE AGENDA DEPARTMENT: COMMUNITY DEVELOPMENT BY/DATE: Alicia Howe (November 3, 2021) CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) XSafe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Attached is the business license agenda for the November 8, 2021 City Council meeting. This agenda consists of applications for 2021 Contractor Licenses, 2022 Contractor Licenses and 2022 Tree Contractor Licenses. At the top of the license agenda there is a phrase stating "*Signed Waiver Form accompanied application", noting that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION(S): MOTION: Move to approve the items as listed on the business license agenda for November 8, 2021 as presented. ATTACHMENT(S): Contractor Licenses – 2021 Contractor Licenses – 2022 Tree Contractor Licenses - 2022 94 Item 14. TO CITY COUNCIL NOV 8, 2021 *Signed Waiver Form accompanied application Contractor Licenses – 2021 Renewal: *MASTER PLUMBING SERVICES PO BOX 2451, INVER GROVE HEIGHTS, MN $80.00 *DROBNICK’S CONST CLEAN UP 17611 KETTLE RIVER BLVD, FOREST LAKE, MN $80.00 Contractor Licenses – 2022 Renewal: *VEIT & COMPANY 14000 VEIT PLACE, ROGERS, MN $80.00 *HORWITZ, INC 7400 49TH AVE, NEW HOPE, MN $80.00 *YALE MECHANICAL 220 W 81ST ST, BLOOMINGTON, MN $80.00 *HARRIS ST PAUL 909 MONTREAL CIRCLE, ST PAUL, MN $80.00 *SABRE PLUMBING HEATING & AC 15535 MEDINA RD, PLYMOUTH, MN $80.00 *PLUMB RIGHT CORP 6900 WINNETKA CIRCLE #350, BROOKLYN PARK, MN $80.00 Tree Contractor Licenses – 2022 Renewals: *NEIGHBORHOOD TREE CARE 6271 CENTRAL AVE, FRIDLEY, MN $80.00 SAVATREE 8000 POWELL RD, STE 160, HOPKINS, MN $80.00 95 Item 14. CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: November 8, 2021 . STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion: Move that in accordance with Minnesota Statute s the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $726,734.06. 96 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 1/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 144.00 609.0000.14500100321 INV 56 BREWING LLC5616173188035MAIN10/28/2021 246.00 609.0000.14500100421 INV5616178188035 390.00 378.00 101.5003.43050CLASS TOTAL BODY CONDITIONING 0921-1021ALFERNESS/DONNA M102021188036MAIN10/28/2021 100.00 240.5500.430500921 NOTICESANOKA COUNTY LIBRARY1664188037MAIN10/28/2021 85.91 609.9791.44020101921 MOPS,MATS,TOWELSARAMARK UNIFORM & CAREER APPAR250000005622188038MAIN10/28/2021 85.09 609.9791.44020101221 MOPS,MATS,TOWELS1005164306188038 87.01 609.9792.44020101421 MOPS,MATS,TOWELS1005166357188038 258.01 106.80 609.0000.14500100721 INVARTISAN BEER COMPANY3500406188039MAIN10/28/2021 144.65 609.0000.14500100721 INV3500407188039 802.00 609.0000.14500100821 INV3500790188039 35.60 609.0000.14500100821 INV3500791188039 1,089.05 369.66 240.5500.42180BOOK ORDER (4158J, 4163J, 4164A, 4165A)BAKER & TAYLOR2036218862188040MAIN10/28/2021 384.92 240.5500.42180BOOK ORDER (4147A, 4158J, 4166J)2036219323188040 525.71 240.5500.42180BOOK ORDER (4161A, 4166J, 4167A, 4168J)2036224395188040 129.87 240.5500.42180BOOK ORDER (4151A, 4163J, 4169A)2036229808188040 455.89 240.5500.42180BOOK ORDER (4157A, 4163J, 4168J, 4169A, 4170A, 4171J)2036244020188040 578.44 240.5500.42180BOOK ORDER (4163J, 4165A, 4172J)2036248161188040 156.54 240.5500.42180BOOK ORDER (281336167)5017277158188040 47.57 240.5500.42180BOOK ORDER (4093A)5017290844188040 2,648.60 41.93 262.5017.42170GRANOLA BARS,CHEX MIX,TRAIL MIX,SKINNYPOP POPCORN,CAPRI SUNBELANGER/ BRIANNA9172077406242188041MAIN10/28/2021 33.60 240.5500.43310MILEAGE 070721-102121BELANGER/BRIANNA102121188042MAIN10/28/2021 27.23 262.5017.42170SKINNYPOP POPCORN,CHEX MIX,KELLOGGS,CAPRI SUN101321188042 60.83 (4.13)101.0000.20815101321 BAGS,TOILET PAPER,INVBELLBOY BAR SUPPLY0104091800188043MAIN10/28/2021 131.85 609.0000.14500101321 BAGS,TOILET PAPER,INV0104091800188043 174.55 609.0000.14500101321 BAGS,INV0104091300188043 275.91 609.0000.14500102021 INV0104129500188043 288.00 609.9791.42171102021 BAGS0104129600188043 278.83 609.9792.42171101321 BAGS,TOILET PAPER,INV0104091800188043 248.55 609.9793.42171101321 BAGS,INV0104091300188043 1,393.56 97 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 2/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 271.15 609.0000.14500101321 INV/DELBELLBOY CORPORATION0091777400188044MAIN10/28/2021 (135.00)609.0000.14500082621 INV/DEL0091000900188044 (99.00)609.0000.14500091621 INV0091320700188044 (1.55)609.9791.42199082621 INV/DEL0091000900188044 4.05 609.9792.42199101321 INV/DEL0091777400188044 39.65 235.00 609.0000.14500100721 INVBLACK STACK BREWING14647188045MAIN10/28/2021 107.68 240.5500.42171ARCHIVAL STORAGE BOXESBLICK ART MATERIALS LLC7247360188046MAIN10/28/2021 248.00 609.0000.14500100721 INV/DELBOURGET IMPORTS LLC181491188047MAIN10/28/2021 5.25 609.9791.42199100721 INV/DEL181491188047 253.25 11,635.50 609.0000.14500100521 INV 700297717BREAKTHRU BEVERAGE MN BEER LLC341326178188048MAIN10/28/2021 3,335.00 609.0000.14500100121 INV 700297717341304749188048 592.00 609.0000.14500100521 INV 700297717341326177188048 (11.64)609.0000.14500100121 INV 700297782409045093188048 (25.65)609.0000.14500100121 INV 700297736409045092188048 (5.52)609.0000.14500100121 INV 700297717409045088188048 (13.18)609.0000.14500100121 INV 700297736409045091188048 (6.60)609.0000.14500100121 INV 700297717409045090188048 (72.00)609.0000.14500100121 INV 700297717409045089188048 15,427.91 96.00 609.0000.14500101521 INV/DEL 700297736BREAKTHRU BEVERAGE MN W&S LLC341436617188049MAIN10/28/2021 416.00 609.0000.14500101521 INV/DEL 700297736341436616188049 234.45 609.0000.14500101521 INV/DEL 700297736341436615188049 300.00 609.0000.14500101521 INV/DEL341436612188049 250.44 609.0000.14500101521 INV/DEL 700297782341436620188049 232.00 609.0000.14500100121 INV 700297717341269300188049 3.45 609.9791.42199101521 INV/DEL341436612188049 1.15 609.9792.42199101521 INV/DEL 700297736341436617188049 4.60 609.9792.42199101521 INV/DEL 700297736341436616188049 2.30 609.9792.42199101521 INV/DEL 700297736341436615188049 1.15 609.9793.42199101521 INV/DEL 700297782341436620188049 1,541.54 126.00 609.0000.14500100521 INVBROKEN CLOCK BREWING COOP5574188050MAIN10/28/2021 4,502.03 609.0000.14500101321 INVCAPITOL BEVERAGE SALES LP2607488188051MAIN10/28/2021 9,349.00 609.0000.14500100621 INV2604661188051 796.61 609.0000.14500101121 INV2606234188051 98 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 3/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 8,001.30 609.0000.14500100721 INV2605076188051 (51.54)609.0000.14500101121 INV2606233188051 (16.30)609.0000.14500100721 INV2605075188051 22,581.10 792.00 609.0000.14500101121 INVCARLOS CREEK WINERY22017188052MAIN10/28/2021 224.26 101.1940.43810102021 SOLAR GARDENCARLSON COMMUNITY SOLAR LLC14330188053MAIN10/28/2021 134.88 602.9600.43810102021 SOLAR GARDEN14330188053 1,265.92 701.9950.43810102021 SOLAR GARDEN14330188053 1,625.06 69.61 415.0000.12300REFUND DUPLICATE PMTCARON,RICHARD092421188054MAIN10/28/2021 99.78 101.2100.43830100721 8268239-4CENTER POINT ENERGY8268239-4188055MAIN10/28/2021 99.78 101.2200.43830100721 8268239-48268239-4188055 15.00 101.5200.43830100721 5467671-35467671-3188055 15.00 101.5200.43830100721 5452216-45452216-4188055 15.00 101.5200.43830100721 10802324-310802324-3188055 176.77 240.5500.43830100721 10570341-710570341-7188055 9.50 408.6414.43830100721 6401438486-76401438486-7188055 20.45 602.9600.43830100721 9644621-69644621-6188055 16.07 602.9600.43830100721 11299887-711299887-7188055 467.35 425.00 101.2200.43105FIRE INSPECTOR I CSCENTURY COLLEGE887668188056MAIN10/28/2021 149.67 101.2100.43210100421 763 789-4821 851CENTURYLINK7637894821851188057MAIN10/28/2021 149.67 101.2200.43210100421 763 789-4821 8517637894821851188057 51.55 101.5200.43830100721 5452216-45452216-4188057 51.55 609.9792.43210110721 763 788-0290 0457637880290045188057 51.55 609.9792.43210100721 763 788-0064 1647637880064164188057 453.99 26.53 101.5129.44020MOPS JPM 101921CINTAS INC4099133219188058MAIN10/28/2021 5,123.85 609.9794.45120TV3 REHAB PROJECTCM CONSTRUCTION COMPANY, INC.#3 FINAL188059MAIN10/28/2021 1,573.10 101.5129.43810102021 SOLAR GARDENCORNILLIE 2 COMMUNITY SOLAR14331188060MAIN10/28/2021 65.17 604.9600.43810102021 SOLAR GARDEN14331188060 1,638.27 320.36 609.0000.14500101421 INVCRYSTAL SPRINGS ICE LLC4001646188061MAIN10/28/2021 143.44 609.0000.14500101421 INV2004680188061 227.28 609.0000.14500101421 INV2004678188061 99 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 4/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 691.08 598.47 701.0000.14120PCB ASSY #0451CUMMINS INCE4-69305188062MAIN10/28/2021 29.00 101.0000.34720REFUND CLASS CANCELLED - SAFE DRIVERECKMAN/MONA1032188063MAIN10/28/2021 187.53 609.9791.43420101721 OCT ADECM PUBLISHERS INC859321188064MAIN10/28/2021 399.50 609.9791.43420DIGITAL PROGRAMMATIC OCTOBER859319188064 188.00 609.9791.43420SEM OCTOBER859320188064 147.63 609.9792.43420101721 OCT AD859321188064 314.50 609.9792.43420DIGITAL PROGRAMMATIC OCTOBER859319188064 148.00 609.9792.43420SEM OCTOBER859320188064 63.84 609.9793.43420101721 OCT AD859321188064 136.00 609.9793.43420DIGITAL PROGRAMMATIC OCTOBER859319188064 64.00 609.9793.43420SEM OCTOBER859320188064 1,649.00 3,000.00 371.7000.430502021 ARBITRAGE REPORT- BOND SERIES 2016A HUSET TIFEHLERS & ASSOCIATES INC88631188065MAIN10/28/2021 1,000.00 884.0000.15510INSURANCE SERVICE 1121FIRST NATIONAL INSURANCE110121188066MAIN10/28/2021 97.18 701.0000.14120REPAIR VACTORFLEETPRIDE INC83238132188067MAIN10/28/2021 54.85 701.9950.42171SHOP SUPPLIESGENUINE PARTS/NAPA AUTO4342-839099188068MAIN10/28/2021 1,320.78 609.0000.14500101921 INVGREAT LAKES COCA-COLA DISTRBTN3615212148188069MAIN10/28/2021 410.00 228.6317.44000VAN BUREN RAMP MAINTHIGH PROFILE GROUNDS MAINT INC58034188070MAIN10/28/2021 230.91 101.2100.43810101621 SOLAR GARDENHINTERLAND CSG, LLCSP-035-000056188071MAIN10/28/2021 230.91 101.2200.43810101621 SOLAR GARDENSP-035-000056188071 461.82 2,820.80 609.0000.14500100821 INVHOHENSTEINS INC449262188072MAIN10/28/2021 207.30 609.0000.14500100821 INV449299188072 1,235.05 609.0000.14500100821 INV 449276188072 (22.50)609.0000.14500101421 INV451213188072 4,240.65 22.97 101.5129.421716V BATTERYHOME DEPOT #28023131736188073MAIN10/28/2021 30.96 101.5200.42171POOL MAINTENANCE3022984188073 11.61 101.5200.42171POOL MAINTENANCE3011841188073 16.83 402.9999.42011.1608PROJECT 1608 CENTRAL AVE LIGHTING9011133188073 82.37 241.30 609.0000.14500100521 INVINDEED BREWING COMPANY LLC105978188074MAIN10/28/2021 100 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 5/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 473.90 609.0000.14500101321 INV 106253188074 715.20 73.33 101.3121.43105110121 SAFETY SERVICESINTEGRATED LOSS CONTROL INC14604188075MAIN10/28/2021 73.33 101.5200.43105110121 SAFETY SERVICES14604188075 73.33 601.9600.43105110121 SAFETY SERVICES14604188075 73.33 602.9600.43105110121 SAFETY SERVICES14604188075 73.34 604.9600.43105110121 SAFETY SERVICES14604188075 73.34 701.9950.43105110121 SAFETY SERVICES14604188075 440.00 233.96 101.2200.42171DOUBLE JACKETED FIELD REPAIR KIT HOSE MENDERJEFFERSON FIRE & SAFETY INCIN133900188076MAIN10/28/2021 328.99 101.2200.42173DICKE VESTS,DICKE POP-UP CONE W/ BAGPB000780188076 562.95 4,575.85 609.0000.14500101421 INV/DELJJ TAYLOR DIST OF MN3220372188077MAIN10/28/2021 6,310.25 609.0000.14500100721 INV/DEL3220332188077 644.90 609.0000.14500100721 INV/DEL3220342188077 (9.60)609.0000.14500100621 INV3205848188077 (60.50)609.0000.14500082721 INV3191343188077 3.00 609.9791.42199101421 INV/DEL3220372188077 3.00 609.9791.42199100721 INV/DEL3220332188077 3.00 609.9793.42199100721 INV/DEL3220342188077 11,469.90 260.00 609.0000.14500100121 INVJOHNSON BROS. LIQUOR CO.1901087188078MAIN10/28/2021 192.00 609.0000.14500100121 INV1901090188078 309.65 609.0000.14500100121 INV1901092188078 242.88 609.0000.14500100421 INV1901496188078 130.00 609.0000.14500100521 INV1903551188078 605.00 609.0000.14500100521 INV1903552188078 1,152.92 609.0000.14500100521 INV1903553188078 160.00 609.0000.14500100821 INV1905881188078 208.00 609.0000.14500100821 INV1905882188078 458.10 609.0000.14500092221 INV1893438188078 144.00 609.0000.14500092321 INV1894628188078 288.00 609.0000.14500092321 INV1894632188078 120.00 609.0000.14500092321 INV1894637188078 435.10 609.0000.14500092821 INV1898277188078 266.68 609.0000.14500093021 INV1899713188078 400.00 609.0000.14500093021 INV1899714188078 645.20 609.0000.14500093021 INV1899715188078 289.81 609.0000.14500093021 INV1899717188078 101 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 6/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 880.00 609.0000.14500093021 INV1899718188078 166.80 609.0000.14500093021 INV1899720188078 733.25 609.0000.14500100121 INV1901082188078 259.56 609.0000.14500100421 INV1901517188078 317.04 609.0000.14500100421 INV1901518188078 535.00 609.0000.14500100621 INV1903554188078 360.00 609.0000.14500100621 INV1903555188078 1,649.10 609.0000.14500100621 INV1903557188078 283.00 609.0000.14500100621 INV1903558188078 948.92 609.0000.14500100621 INV1903559188078 290.00 609.0000.14500100621 INV1903560188078 1,004.00 609.0000.14500100621 INV1903561188078 191.00 609.0000.14500100621 INV1903562188078 770.00 609.0000.14500100621 INV1903563188078 1,161.50 609.0000.14500100721 INV1904706188078 582.38 609.0000.14500100721 INV1904707188078 265.26 609.0000.14500100721 INV1904708188078 658.34 609.0000.14500100721 INV1904709188078 312.60 609.0000.14500100721 INV1904710188078 336.00 609.0000.14500100721 INV1904711188078 1,632.00 609.0000.14500100721 INV1904712188078 151.66 609.0000.14500100721 INV1904713188078 623.00 609.0000.14500092521 INV1898267188078 392.99 609.0000.14500092821 INV1898268188078 597.00 609.0000.14500092821 INV1898269188078 618.00 609.0000.14500092821 INV1898270188078 648.00 609.0000.14500092821 INV1898271188078 1,217.00 609.0000.14500092821 INV1898272188078 558.00 609.0000.14500092821 INV1898273188078 756.00 609.0000.14500092821 INV1898274188078 1,440.00 609.0000.14500092821 INV1898275188078 383.50 609.0000.14500092921 INV1899698188078 400.02 609.0000.14500092921 INV1899699188078 360.00 609.0000.14500092821 INV1899700188078 313.83 609.0000.14500092921 INV1899701188078 340.00 609.0000.14500092921 INV1899703188078 390.40 609.0000.14500092921 INV1899704188078 135.70 609.0000.14500092921 INV1899705188078 599.20 609.0000.14500092921 INV1899706188078 212.06 609.0000.14500092921 INV1899707188078 108.00 609.0000.14500092921 INV1899708188078 616.00 609.0000.14500092921 INV1899709188078 102 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 7/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1,405.59 609.0000.14500100121 INV1901086188078 424.44 609.0000.14500100421 INV1901515188078 709.68 609.0000.14500100421 INV1901516188078 645.00 609.0000.14500100621 INV1903543188078 372.00 609.0000.14500100621 INV1903544188078 1,556.26 609.0000.14500100621 INV1903545188078 948.92 609.0000.14500100621 INV1903546188078 580.00 609.0000.14500100621 INV1903547188078 1,506.00 609.0000.14500100621 INV1903548188078 382.00 609.0000.14500100621 INV1903549188078 349.96 609.0000.14500100721 INV1904691188078 42.00 609.0000.14500100721 INV1904696188078 224.00 609.0000.14500100721 INV1904699188078 336.00 609.0000.14500100721 INV1904704188078 187.00 609.0000.14500101321 INV1908416188078 896.00 609.0000.14500101321 INV1908418188078 203.00 609.0000.14500101321 INV1908419188078 279.25 609.0000.14500101321 INV1908420188078 89.83 609.0000.14500101421 INV1909647188078 141.00 609.0000.14500101421 INV1909649188078 485.00 609.0000.14500101321 INV1908426188078 896.00 609.0000.14500101321 INV1908428188078 234.60 609.0000.14500101321 INV1908429188078 203.00 609.0000.14500101321 INV1908430188078 633.00 609.0000.14500101321 INV1908431188078 182.87 609.0000.14500101421 INV1909653188078 89.81 609.0000.14500101421 INV1909655188078 47.00 609.0000.14500101421 INV1909656188078 470.00 609.0000.14500101321 INV1908422188078 849.57 609.0000.14500101321 INV1908423188078 24.00 609.0000.14500101321 INV1908424188078 66.00 609.0000.14500101421 INV1910757188078 (152.10)609.0000.14500100421 INV167380188078 (378.00)609.0000.14500100421 INV167381188078 (120.00)609.0000.14500100421 INV167383188078 7.26 609.9791.42199092521 INV1898267188078 2.42 609.9791.42199092821 INV1898268188078 2.42 609.9791.42199092821 INV1898269188078 2.42 609.9791.42199092821 INV1898270188078 4.84 609.9791.42199092821 INV1898271188078 5.45 609.9791.42199092821 INV1898272188078 7.26 609.9791.42199092821 INV1898273188078 103 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 8/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 8.47 609.9791.42199092821 INV1898274188078 7.87 609.9791.42199092821 INV1898275188078 3.63 609.9791.42199092921 INV1899698188078 9.68 609.9791.42199092921 INV1899699188078 13.31 609.9791.42199092821 INV1899700188078 4.84 609.9791.42199092921 INV1899701188078 4.84 609.9791.42199092921 INV1899703188078 10.29 609.9791.42199092921 INV1899704188078 3.63 609.9791.42199092921 INV1899705188078 7.26 609.9791.42199092921 INV1899706188078 6.05 609.9791.42199092921 INV1899707188078 3.63 609.9791.42199092921 INV1899708188078 9.68 609.9791.42199092921 INV1899709188078 16.94 609.9791.42199100121 INV1901086188078 6.05 609.9791.42199100421 INV1901515188078 14.52 609.9791.42199100421 INV1901516188078 13.31 609.9791.42199100621 INV1903543188078 10.77 609.9791.42199100621 INV1903544188078 14.53 609.9791.42199100621 INV1903545188078 4.84 609.9791.42199100621 INV1903546188078 2.42 609.9791.42199100621 INV1903547188078 7.87 609.9791.42199100621 INV1903548188078 2.42 609.9791.42199100621 INV1903549188078 3.52 609.9791.42199100721 INV1904691188078 1.21 609.9791.42199100721 INV1904696188078 4.84 609.9791.42199100721 INV1904699188078 8.47 609.9791.42199100721 INV1904704188078 1.21 609.9791.42199101321 INV1908416188078 6.05 609.9791.42199101321 INV1908418188078 1.21 609.9791.42199101321 INV1908419188078 1.21 609.9791.42199101321 INV1908420188078 1.21 609.9791.42199101421 INV1909647188078 3.63 609.9791.42199101421 INV1909649188078 (3.63)609.9791.42199100421 INV167381188078 (0.60)609.9791.42199100421 INV167383188078 (0.30)609.9791.42199100421 INV167449188078 4.84 609.9792.42199100421 INV1901496188078 12.11 609.9792.42199092221 INV1893438188078 1.21 609.9792.42199092321 INV1894628188078 3.63 609.9792.42199092321 INV1894632188078 0.31 609.9792.42199092321 INV1894636188078 4.84 609.9792.42199092321 INV1894637188078 104 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 9/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 13.31 609.9792.42199092821 INV1898277188078 2.42 609.9792.42199093021 INV1899710188078 1.83 609.9792.42199093021 INV1899711188078 6.05 609.9792.42199093021 INV1899713188078 14.52 609.9792.42199093021 INV1899714188078 24.20 609.9792.42199093021 INV1899715188078 10.89 609.9792.42199093021 INV1899717188078 13.31 609.9792.42199093021 INV1899718188078 3.63 609.9792.42199093021 INV1899720188078 12.10 609.9792.42199100121 INV1901082188078 3.63 609.9792.42199100421 INV1901517188078 7.26 609.9792.42199100421 INV1901518188078 0.10 609.9792.42199100621 DEL1903550188078 3.64 609.9792.42199100621 INV1903554188078 6.05 609.9792.42199100621 INV1903555188078 13.32 609.9792.42199100621 INV1903557188078 2.09 609.9792.42199100621 INV1903558188078 4.84 609.9792.42199100621 INV1903559188078 1.21 609.9792.42199100621 INV1903560188078 5.45 609.9792.42199100621 INV1903561188078 1.21 609.9792.42199100621 INV1903562188078 2.52 609.9792.42199100621 INV1903563188078 1.21 609.9792.42199100721 INV1904698188078 12.10 609.9792.42199100721 INV1904706188078 7.26 609.9792.42199100721 INV1904707188078 8.48 609.9792.42199100721 INV1904708188078 10.91 609.9792.42199100721 INV1904709188078 8.47 609.9792.42199100721 INV1904710188078 8.47 609.9792.42199100721 INV1904711188078 15.73 609.9792.42199100721 INV1904712188078 2.42 609.9792.42199100721 INV1904713188078 7.26 609.9792.42199101321 INV1908426188078 6.05 609.9792.42199101321 INV1908428188078 4.84 609.9792.42199101321 INV1908429188078 1.21 609.9792.42199101321 INV1908430188078 8.48 609.9792.42199101321 INV1908431188078 2.42 609.9792.42199101421 INV1909653188078 1.21 609.9792.42199101421 INV1909655188078 1.21 609.9792.42199101421 INV1909656188078 (0.60)609.9792.42199100421 INV167380188078 2.42 609.9793.42199100121 INV1901087188078 2.42 609.9793.42199100121 INV1901090188078 105 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 10/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 3.63 609.9793.42199100121 INV1901092188078 1.21 609.9793.42199100521 INV1903551188078 8.47 609.9793.42199100521 INV1903552188078 6.05 609.9793.42199100521 INV1903553188078 2.42 609.9793.42199100821 INV1905881188078 2.42 609.9793.42199100821 INV1905882188078 6.05 609.9793.42199101321 INV1908422188078 10.89 609.9793.42199101321 INV1908423188078 1.21 609.9793.42199101321 INV1908424188078 4.84 609.9793.42199101421 INV1910757188078 45,898.76 58.00 101.0000.34720REFUND CLASS CANCELLED SAFE DRIVERJONES/MARGARET935188079MAIN10/28/2021 (0.47)101.0000.20815MAINT 100121-103121LOFFLER COMPANIES INC3838945188080MAIN10/28/2021 114.78 101.1940.44000MAINT 100121-1031213838944188080 733.46 101.1940.44000MAINT 100121-1031213838945188080 847.77 92.00 609.0000.14500100721 INVLUCID BREWING LLC12050188081MAIN10/28/2021 702.00 240.5500.44020PAINT BATHROOMS,REPAIR DRYWALL,INSTALL DOORSTOPLUCIOW/ALLEN101021188082MAIN10/28/2021 92.50 609.0000.14500101321 INVLUPULIN BREWING CO40784188083MAIN10/28/2021 130.00 609.0000.14500100721 INV40613188083 222.50 206.61 701.0000.14120REPAIR VACTORMAC QUEEN EQUIPMENT LLCP37588188084MAIN10/28/2021 81.58 101.1940.43810101621 SOLAR GARDENMADISON ENERGY INVESTMENTS LLCSP-001-000121188085MAIN10/28/2021 43.21 240.5500.44000PTRMAINT 101521-111421MARCO, INCINV9224635188086MAIN10/28/2021 265.00 609.0000.14500100821 INVMCDONALD DISTRIBUTING CO601594188087MAIN10/28/2021 710.00 609.0000.14500101321 INVMEGA BEER LLC10076188088MAIN10/28/2021 142.75 101.2200.4217190 ELBOW SIDEOUT,SOCKET PVC TEE,SMOKE ALARM BATT,PVC PIPEMENARDS CASHWAY LUMBER-FRIDLEY57295188089MAIN10/28/2021 12.99 101.3121.42171TOOLS57319188089 25.68 601.9600.42171SUPPLIES57272188089 181.42 72.24 240.5500.42185AUDIOBOOKS (ADULT) #486462MICROMARKETING, LLC863926188090MAIN10/28/2021 335.70 240.5500.42185AUDIOBOOKS (ADULT) #486462863174188090 14.98 240.5500.42189DVD (YOUTH) #484518862611188090 422.92 106 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 11/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 14.63 701.0000.14120REPAIR EXPLORERMIDWAY FORD483355188091MAIN10/28/2021 199.58 701.0000.14120REPAIR FORD F-250482224188091 372.15 701.0000.14120REPAIR EXPLORER574619188091 586.36 35.98 240.5500.42189DVDS (ADULT) PO-083021MIDWEST TAPE501048081188092MAIN10/28/2021 143,909.23 601.9400.42990WATER PURCHASE 0921MINNEAPOLIS FINANCE DEPT.100621188093MAIN10/28/2021 366.68 701.0000.14120REPAIR GATORMINNESOTA EQUIPMENT INCP25326188094MAIN10/28/2021 7.32 701.0000.14120REPAIR LAWN MOWERMINNESOTA EQUIPMENT INCP25297188095MAIN10/28/2021 1,988.63 101.0000.20110UNCLAIMED PROPERTYMN DEPT OF COMMERCE2021188096MAIN10/28/2021 40.03 240.5500.42170BOOKMARKS,TABLERUNNERO'BRIEN/CORTNI712025479-01188097MAIN10/28/2021 2.34 101.1510.42000OFFICE SUPPLIESOFFICE DEPOT200695553001188098MAIN10/28/2021 69.98 101.1940.42000OFFICE SUPPLIES200695553001188098 45.98 101.2200.42000SELF INK STAMP200878637001188098 61.96 101.2200.42000INKJET PRINTER PAPER ROLLS203398230001188098 180.26 116.00 101.5129.44100SATELLITE RENT-MCKENNAON SITE SANITATION INC0001214341188099MAIN10/28/2021 940.00 609.0000.14500101321 INV/DELPAUSTIS & SONS WINE COMPANY142919188100MAIN10/28/2021 11.25 609.9791.42199101321 INV/DEL142919188100 951.25 29.00 101.0000.34720REFUND CLASS CANCELLED SAFE DRIVERPHILLIPPI/FRED971188101MAIN10/28/2021 986.25 609.0000.14500092921 INVPHILLIPS WINE & SPIRITS INC6279727188102MAIN10/28/2021 592.65 609.0000.14500092921 INV6279728188102 962.50 609.0000.14500092921 INV6279729188102 312.00 609.0000.14500092921 INV6279730188102 493.50 609.0000.14500100621 INV6282554188102 440.85 609.0000.14500100621 INV6282555188102 350.00 609.0000.14500100621 INV6282556188102 625.00 609.0000.14500100621 INV6282560188102 831.00 609.0000.14500101321 INV6286292188102 166.50 609.0000.14500101321 INV6286295188102 126.00 609.0000.14500101421 INV6287376188102 115.00 609.0000.14500101421 INV6287377188102 150.00 609.0000.14500101421 INV6288256188102 (14.62)609.0000.14500100521 INV644966188102 18.15 609.9791.42199092921 INV6279727188102 107 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 12/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 6.66 609.9791.42199092921 INV6279728188102 6.05 609.9791.42199092921 INV6279729188102 4.84 609.9791.42199092921 INV6279730188102 4.84 609.9791.42199100621 INV6282554188102 3.63 609.9791.42199100621 INV6282555188102 6.05 609.9791.42199100621 INV6282556188102 6.05 609.9791.42199101321 INV6286292188102 1.21 609.9791.42199101421 INV6287376188102 6.50 609.9792.42199100621 INV6282560188102 1.82 609.9792.42199101321 INV6286295188102 3.63 609.9793.42199101421 INV6288256188102 6,206.06 37.83 609.9792.44020PEST CONTROL 0721PLUNKETT'S, INC#7279564188103MAIN10/28/2021 37.83 609.9792.44020PEST CONTROL 0821#7279563188103 37.83 609.9792.44020PEST CONTROL 0921#7279562188103 37.83 609.9792.44020PEST CONTROL 1021#7279561188103 151.32 15.13 601.9600.43210100421-10013125POPP.COM INC992698184188104MAIN10/28/2021 15.12 602.9600.43210100421-10013125992698184188104 30.25 4.00 201.2400.42171093021 COOLERPREMIUM WATERS INC318382880188105MAIN10/28/2021 4.35 201.2400.42171100521 WATER318393218188105 8.35 33.67 609.0000.14500101221 INVPRYES BREWING COMPANY LLCW-28319188106MAIN10/28/2021 814.00 609.0000.14500101421 INVRED BULL DISTRIBUTION CO INCK-01014992188107MAIN10/28/2021 25.45 101.0000.20810REFUND DAMAGE DEPOSIT LESS SECURITY FEES AND EARLY ENTRY TIMEROBERTS/PAULINE 121171188108MAIN10/28/2021 357.19 101.0000.34781REFUND DAMAGE DEPOSIT LESS SECURITY FEES AND EARLY ENTRY TIME121171188108 382.64 15.00 101.1410.44000SHREDDING 092721ROHN INDUSTRIES INC560017188109MAIN10/28/2021 30.91 101.1110.43105MILAGE TO LMC 100721-100821ROTTLER/WILL100821188110MAIN10/28/2021 223.25 609.9791.434201/4 PAGE AD NOV 2021SAVE ON EVERYTHING INC2021-365168188111MAIN10/28/2021 175.75 609.9792.434201/4 PAGE AD NOV 20212021-365168188111 76.00 609.9793.434201/4 PAGE AD NOV 20212021-365168188111 475.00 1,199.70 101.1510.43050RECEPTION 081621-082221SEEK CAREERS STAFFING, INC.229225188112MAIN10/28/2021 108 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 13/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 1,428.10 609.0000.14500100121 INV/DELSOUTHERN GLAZER'S2131602188113MAIN10/28/2021 459.24 609.0000.14500101421 INV/DEL2136249188113 1,775.50 609.0000.14500101421 INV/DEL2136253188113 1,004.40 609.0000.14500101421 INV/DEL2136247188113 208.00 609.0000.14500100121 INV/DEL2131608188113 160.00 609.0000.14500093021 INV/DEL5075649188113 2,353.24 609.0000.14500092321 INV/DEL2128181188113 148.62 609.0000.14500100121 INV/DEL2131607188113 1,376.40 609.0000.14500100121 INV/DEL2131606188113 530.50 609.0000.14500100721 INV/DEL2133386188113 1,152.00 609.0000.14500100721 INV/DEL2133389188113 2,544.51 609.0000.14500100721 INV/DEL2133383188113 2,733.72 609.0000.14500100721 INV/DEL2133384188113 1,056.95 609.0000.14500100721 INV/DEL2133388188113 (48.00)609.0000.14500061821 INV9265397188113 (72.00)609.0000.14500051721 INV 9257033188113 (137.50)609.0000.14500071221 INV9272032188113 (70.50)609.0000.14500061621 INV9264502188113 (225.50)609.0000.14500101121 INV9307550188113 (143.00)609.0000.14500071221 INV9272033188113 (110.45)609.0000.14500061621 INV9264503188113 8.85 609.9791.42199101421 INV/DEL2136249188113 14.08 609.9791.42199101421 INV/DEL2136247188113 42.24 609.9791.42199092321 INV/DEL2128181188113 6.40 609.9791.42199100721 INV/DEL2133386188113 10.24 609.9791.42199100721 INV/DEL2133389188113 32.00 609.9791.42199100721 INV/DEL2133383188113 16.53 609.9791.42199100721 INV/DEL2133384188113 14.08 609.9791.42199100721 INV/DEL2133388188113 1.92 609.9792.42199101421 DEL2136250188113 39.68 609.9792.42199101421 INV/DEL2136253188113 5.12 609.9792.42199100121 INV/DEL2131608188113 1.28 609.9792.42199093021 INV/DEL5075649188113 6.40 609.9792.42199100121 INV/DEL2131607188113 7.68 609.9792.42199100121 INV/DEL2131606188113 19.20 609.9793.42199100121 INV/DEL2131602188113 16,349.93 21.33 601.9600.43250100121 0318950-3SPOK INCE0318950V188114MAIN10/28/2021 21.33 602.9600.43250100121 0318950-3E0318950V188114 42.66 109 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 14/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 46.90 101.1510.42000SUPPLY ORDERSTAPLES ADVANTAGE3489175337188115MAIN10/28/2021 18.21 101.1940.42000COPY PAPER3490211553188115 13.24 101.1940.42171SUPPLY ORDER3489175337188115 78.35 31.19 701.0000.14120MISC STREET REPAIRTERMINAL SUPPLY CO, INC77553-00188116MAIN10/28/2021 64.00 101.5129.44020LAWN SERVICE JPM 101121TRUGREEN CHEMLAWN148934202188117MAIN10/28/2021 17.90 240.5500.430500921 PLACEMENTSUNIQUE MANAGEMENT SERVICES INC605816188118MAIN10/28/2021 196.52 101.5129.44000EMERGENCY LIGHTS, BAR LIGHTSVIKING ELECTRIC SUPPLYV14260188119MAIN10/28/2021 444.87 609.9791.43810091521-101421 SOLAR POWERVIRIDI INVESTMENTS LLCCH-10152021188120MAIN10/28/2021 382.35 604.9600.44000STREET MAINTENANCEWASTE MANAGEMENT OF WI-MN INC9019402-0500-7188121MAIN10/28/2021 168.85 609.0000.14500092821 INVWRAP ART INC1773734-IN188122MAIN10/28/2021 1,777.87 101.2100.43810100521 51-5047554-2XCEL ENERGY (N S P)0926865244188123MAIN10/28/2021 1,777.87 101.2200.43810100521 51-5047554-20926865244188123 (44.02)101.3121.43810101421 51-4159573-151-4159573-1188123 182.95 101.3160.43810100621 51-7867659-80927142385188123 28.38 101.3160.43810100621 51-7867950-20927137375188123 8.85 101.3160.43810100421 51-4174399-1926500733188123 8.85 101.3160.43810102821 51-4941920-1926237603188123 11,599.19 101.3160.43810101421 51-4159573-151-4159573-1188123 184.71 101.5129.43810100621 51-4697130-60927113656188123 964.87 101.5129.43810102021 51-4350334-80929879033188123 33.79 101.5200.43810100621 51-0011039127-70927170664188123 57.55 101.5200.43810100621 51-0012266105-30927190348188123 91.31 101.5200.43810100621 51-8042065-30927148091188123 110.03 101.5200.43810100621 51-0010057576-70927166296188123 15.03 101.5200.43810100621 51-9597586-90927160771188123 189.52 101.5200.4381010132021 51-7654903-40928521132188123 591.30 101.5200.43810101421 51-4159573-151-4159573-1188123 41.44 212.3190.43810100621 51-9893848-40927164021188123 153.89 212.3190.43810100621 51-001198019-40927190532188123 229.90 212.3190.43810101421 51-4159573-151-4159573-1188123 857.99 228.6317.43810100621 51-0013059132-80927212684188123 767.58 240.5500.43810100521 51-0011136455-00926925732188123 12.01 408.6414.43810100621 51-0012469064-30927210694188123 (498.84)601.9600.43810101421 51-4159573-151-4159573-1188123 168.66 602.9600.43810100621 51-0013099828-30927214864188123 (1,049.38)602.9600.43810101421 51-4159573-151-4159573-1188123 (272.77)603.9530.43810101421 51-4159573-151-4159573-1188123 110 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 15/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 52.03 604.9600.43810100621 51-0010836533-80927175795188123 262.53 604.9600.43810101421 51-4159573-151-4159573-1188123 1,848.39 609.9791.43810100821 51-8335213-40927621455188123 1,703.67 609.9792.43810100721 51-8335212-30927387568188123 568.97 609.9793.43810100621 51-4436024-50927116875188123 (229.58)701.9950.43810101421 51-4159573-151-4159573-1188123 22,194.54 77.07 101.1510.42175FOOD BS&A TRAINING ZILLMER/JACKIE101021188124MAIN10/28/2021 (15.76)101.1510.42175RETURN TRAINING FOOD101421188124 61.31 136.00 609.0000.14500101321 INV56 BREWING LLC5616285188125MAIN11/04/2021 132.00 609.0000.14500101921 INV5616331188125 268.00 501.75 701.9950.44020REPAIR BROKEN T-STAT WIREAID ELECTRIC SERVICE INC67256188126MAIN11/04/2021 667.64 701.9950.44020REPAIR BALLASTS67258188126 196.00 701.9950.44020BUILDING MAINTENANCE67259188126 1,365.39 3,890.53 609.9794.45120TV3 CHANNEL LETTER SIGNALBRECHT SIGN COMPANY26585188127MAIN11/04/2021 20.00 609.9791.443902022 RETAILER CARDALCOHOL & GAMBLING ENFORCEMENT6482-2022188128MAIN11/04/2021 20.00 609.9792.443902022 RETAILER CARD7710-2022188128 20.00 609.9793.443902022 RETAILER CARD6248-2022188128 60.00 112.00 101.5129.43050SECURITY JPM 100921ALLIED UNIVERSAL SECURITY SERVICES11877829188129MAIN11/04/2021 37.50 101.2100.43250BROADBAND CONN 1121ANOKA COUNTYB211012G188130MAIN11/04/2021 37.50 101.2200.43250BROADBAND CONN 1121B211012G188130 18.75 101.3100.43250BROADBAND CONN 1121B211012G188130 3.75 101.3121.43250BROADBAND CONN 1121B211012G188130 3.75 101.5200.43250BROADBAND CONN 1121B211012G188130 3.75 601.9600.43250BROADBAND CONN 1121B211012G188130 3.75 602.9600.43250BROADBAND CONN 1121B211012G188130 3.75 701.9950.43250BROADBAND CONN 1121B211012G188130 112.50 135.96 101.2100.43250LANGUAGE LINE 0921ANOKA COUNTY TREASURERAR019079188131MAIN11/04/2021 720.00 101.2100.44000CJDN ACCESS FEE Q3 2021AR019065188131 855.96 111 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 16/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 85.91 609.9791.44020102621 MOPS,MATS,TOWELSARAMARK UNIFORM & CAREER APPAR250000011064188132MAIN11/04/2021 87.21 609.9792.44020102121 MOPS,MATS,TOWELS250000008533188132 173.12 412.05 609.0000.14500101421 INVARTISAN BEER COMPANY3501650188133MAIN11/04/2021 960.00 609.0000.14500101521 INV3501977188133 1,372.05 645.60 101.2100.42172POLOS, SWEATERS, EMBROIDERY JPARRA, BROMANIKASPEN MILLS, INC.282821188134MAIN11/04/2021 281.00 101.1940.44020DECODE HIGH SECURITY KEYSASSURED SECURITY INC216073188135MAIN11/04/2021 178.47 701.0000.14120REPAIR DUMP TRUCKASTLEFORD INTERNATIONAL01P51550188136MAIN11/04/2021 34.14 602.9600.43211CELL PHONESAT&T MOBILITY II, LLC287307857001X1003202188137MAIN11/04/2021 2,368.00 609.0000.14500102021 INV/DELBELLBOY BAR SUPPLY0091846000188138MAIN11/04/2021 95.00 609.9791.42171102721 6PK RINGS0104162900188138 4.05 609.9791.42199102021 INV/DEL0091846000188138 2,467.05 200.00 609.0000.14500102021 INV/DELBELLBOY CORPORATION0091894700188139MAIN11/04/2021 3,980.51 609.0000.14500102021 INV/DEL0091888600188139 718.00 609.0000.14500102021 INV/DEL0091846100188139 1,857.15 609.0000.14500102021 INV/DEL0091894500188139 94.00 609.0000.14500100621 INV/DEL0091667700188139 (44.00)609.0000.14500100721 INV/DEL0091706300188139 5.40 609.9791.42199102021 INV/DEL0091894700188139 14.85 609.9791.42199102021 INV/DEL0091894500188139 28.35 609.9792.42199102021 INV/DEL0091888600188139 2.70 609.9792.42199102021 INV/DEL0091846100188139 2.70 609.9792.42199100621 INV/DEL0091667700188139 (1.35)609.9792.42199100721 INV/DEL0091706300188139 6,858.31 117.00 609.0000.14500101321 INVBLACK STACK BREWING14680188140MAIN11/04/2021 102.00 609.0000.14500101521 INVBLUE WOLF BREWING COMPANY1418188141MAIN11/04/2021 63.75 609.0000.14500101521 INV1417188141 165.75 842.50 415.9999.43050.2002CONSTRUCTION STAKING PROJECTS #2002, #2005BOLTON & MENK, INC0277506188142MAIN11/04/2021 545.00 651.9999.43050.2103CONSTRUCTION STAKING PROJ #21030277505188142 1,387.50 112 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 17/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 263.25 609.0000.14500101821 INV 700297736BREAKTHRU BEVERAGE MN BEER LLC341457289188143MAIN11/04/2021 663.20 609.0000.14500101321 INV 700297782341453401188143 125.00 609.0000.14500101821 INV 700297717341457288188143 69.80 609.0000.14500101221 INV 700297736341393432188143 1,121.25 208.68 609.0000.14500102921 INV/DEL 700297717BREAKTHRU BEVERAGE MN W&S LLC341614425188144MAIN11/04/2021 978.44 609.0000.14500102921 INV/DEL 700297782341614430188144 5.75 609.9791.42199102921 INV/DEL 700297717341614425188144 18.40 609.9793.42199102921 INV/DEL 700297782341614430188144 1,211.27 197.68 609.0000.14500102221 INV/DELBREAKTHRU BEVERAGE MN W&S LLC341524737188145MAIN11/04/2021 63.00 609.0000.14500101521 INV 700297736341436613188145 1,162.05 609.0000.14500102221 INV/DEL341524736188145 81.00 609.0000.14500102221 INV/DEL 700297736341524738188145 5.75 609.9792.42199102221 INV/DEL341524737188145 21.95 609.9792.42199102221 INV/DEL341524736188145 2.30 609.9792.42199102221 INV/DEL 700297736341524738188145 1,533.73 3,824.21 609.0000.14500101821 INVCAPITOL BEVERAGE SALES LP2609165188146MAIN11/04/2021 4,005.43 609.0000.14500101421 INV2608009188146 7,829.64 214.40 101.1940.43830101521 8000014661-5CENTER POINT ENERGY8000014661-5188147MAIN11/04/2021 88.66 101.5129.43830101521 8000014661-58000014661-5188147 84.82 101.5200.43830101521 8000014661-58000014661-5188147 52.90 601.9600.43830101521 8000014661-58000014661-5188147 140.27 609.9791.43830101521 8000014661-58000014661-5188147 111.70 609.9792.43830101521 8000014661-58000014661-5188147 21.86 609.9793.43830101521 8000014661-58000014661-5188147 146.08 701.9950.43830101521 8000014661-58000014661-5188147 860.69 55.93 609.9791.43210092821 763 572-2695 528CENTURYLINK7635722695528188148MAIN11/04/2021 28.28 101.2100.44020TOWELS, AIR FRESH, MATSCINTAS INC4099579468188149MAIN11/04/2021 14.60 101.2200.44020TOWELS, AIR FRESH, MATS4099579468188149 26.53 101.5129.44020MOPS JPM 1026214099826105188149 29.78 701.9950.42172UNIFORMS4098901435188149 99.19 113 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 18/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 537.95 240.5500.42180MPLS COLE DIRECTORY 2021 (PO#4175RS)COLE INFORMATION SERVICESINV40071900188150MAIN11/04/2021 200.00 601.9690.44100VXU RENTAL 0921CORE & MAIN LPP693683188151MAIN11/04/2021 200.00 602.9690.44100VXU RENTAL 0921P693683188151 400.00 231.04 609.0000.14500102621 INVCRYSTAL SPRINGS ICE LLC4001749188152MAIN11/04/2021 82.82 602.9600.42171STRAP CLAMPCUES INC597982188153MAIN11/04/2021 228.12 101.5200.42171CHAIN,RATCHET,GRAB HOOK,LEVERDISCOUNT STEEL INC5218928188154MAIN11/04/2021 104.38 201.2400.43500PHN ORD #1669 100821ECM PUBLISHERS INC857375188155MAIN11/04/2021 73.13 201.2400.43500PHN ORD #1670 102221859604188155 177.51 900.00 101.2200.43050TURNOUT GEAR CLEANINGEMERGENCY TECHNICAL DECON84188156MAIN11/04/2021 2,419.50 720.0000.14100INTEL XEON W-1250EVERYDAY TECHNOLOGY LLC2235188157MAIN11/04/2021 4,224.00 720.0000.14100OPTIPLEX 5090 SFF XCTO2230188157 5,538.00 720.0000.14100DELL LATITUDE 5520 2227188157 16,104.00 720.0000.14100OPTIPLEX 5090 SFF2229188157 28,285.50 39.59 701.0000.14120REPAIR DUMP TRUCKFLEETPRIDE INC83871276188158MAIN11/04/2021 267.00 701.0000.14120REPAIR DUMP TRUCK83889979188158 56.58 701.0000.14120REPAIR FORK ATTACHMENT84148590188158 118.79 701.0000.14120INVENTORY84102829188158 481.96 810.00 225.9844.43050DESIGN NEWSLETTER, WEBSITEFUHRMAN/LINDSEY1014188159MAIN11/04/2021 1,535.00 609.0000.14500102621 INVGRAPE BEGINNINGS INCMN00102780188160MAIN11/04/2021 (1,167.96)609.0000.14500PAID INCORRECT VENDOR187504188160 (4.50)609.9791.42199PAID INCORRECT VENDOR187504188160 362.54 1,460.85 609.0000.14500101521 INVHOHENSTEINS INC451014188161MAIN11/04/2021 2,304.95 609.0000.14500101521 INV451037188161 (104.00)609.0000.14500101521 INV451047188161 3,661.80 1,714.90 609.0000.14500101321 INVINDEED BREWING COMPANY LLC106240188162MAIN11/04/2021 790.00 101.2100.43105STATE MANDATED TRNG OFCRS URBANIAK, WEISSERINITIAL DEFENSE CUSTOMIZED TRN21-43188163MAIN11/04/2021 1,178.50 609.0000.14500101421 INV/DELJJ TAYLOR DIST OF MN3220371188164MAIN11/04/2021 114 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 19/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 5,710.80 609.0000.14500101321 INV/DEL3220367188164 (67.20)609.0000.14500100521 INV3204961188164 3.00 609.9792.42199101321 INV/DEL3220367188164 3.00 609.9793.42199101421 INV/DEL3220371188164 6,828.10 1,092.25 609.0000.14500100121 INVJOHNSON BROS. LIQUOR CO.1901083188165MAIN11/04/2021 2,064.64 609.0000.14500100121 INV1901084188165 228.56 609.0000.14500100121 INV1901085188165 266.75 609.0000.14500100721 INV1904692188165 521.50 609.0000.14500100721 INV1904694188165 504.00 609.0000.14500100721 INV1904695188165 1,742.25 609.0000.14500100721 INV1904697188165 229.00 609.0000.14500100721 INV1904700188165 1,768.00 609.0000.14500100721 INV1904702188165 227.49 609.0000.14500100721 INV1904703188165 565.00 609.0000.14500101321 INV1908417188165 384.00 609.0000.14500101321 INV1908421188165 406.85 609.0000.14500101421 INV1909648188165 208.46 609.0000.14500101421 INV1909650188165 1,592.49 609.0000.14500102021 INV1913202188165 500.00 609.0000.14500102021 INV1913203188165 692.50 609.0000.14500102021 INV1913205188165 961.95 609.0000.14500102021 INV1913206188165 96.00 609.0000.14500102021 INV1913207188165 120.00 609.0000.14500102121 INV1914470188165 2,232.00 609.0000.14500102121 INV1914471188165 255.67 609.0000.14500102121 INV1914472188165 231.93 609.0000.14500102121 INV1914473188165 320.00 609.0000.14500102121 INV1914475188165 852.36 609.0000.14500102121 INV1914476188165 254.70 609.0000.14500102121 INV1914477188165 89.66 609.0000.14500102121 INV1914478188165 240.00 609.0000.14500102121 INV1914480188165 1,985.40 609.0000.14500102121 INV1914481188165 1,428.00 609.0000.14500092821 INV1898281188165 419.85 609.0000.14500100621 INV1903556188165 346.40 609.0000.14500101321 INV1908425188165 847.50 609.0000.14500101321 INV1908427188165 66.00 609.0000.14500101421 INV1909651188165 24.00 609.0000.14500101421 INV1909654188165 231.20 609.0000.14500101421 INV1909657188165 115 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 20/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 278.00 609.0000.14500102021 INV1913210188165 266.25 609.0000.14500102021 INV1913212188165 961.95 609.0000.14500102021 INV1913214188165 160.00 609.0000.14500102021 INV1913215188165 848.00 609.0000.14500102021 INV1913216188165 500.00 609.0000.14500102021 INV1913217188165 362.40 609.0000.14500102121 INV1914483188165 197.53 609.0000.14500102121 INV1914484188165 800.00 609.0000.14500102121 INV1914485188165 569.53 609.0000.14500102121 INV1914486188165 301.90 609.0000.14500102121 INV1914487188165 160.00 609.0000.14500102121 INV1914488188165 530.55 609.0000.14500102221 INV1915740188165 122.00 609.0000.14500102221 INV1915743188165 51.70 609.0000.14500101921 INV1915743188165 456.00 609.0000.14500101921 INV1913209188165 347.40 609.0000.14500102221 INV1915742188165 18.15 609.9791.42199100121 INV1901083188165 85.91 609.9791.42199100121 INV1901084188165 9.68 609.9791.42199100121 INV1901085188165 9.69 609.9791.42199100721 INV1904692188165 13.31 609.9791.42199100721 INV1904694188165 12.10 609.9791.42199100721 INV1904695188165 20.57 609.9791.42199100721 INV1904697188165 6.05 609.9791.42199100721 INV1904700188165 16.94 609.9791.42199100721 INV1904702188165 3.63 609.9791.42199100721 INV1904703188165 13.31 609.9791.42199101321 INV1908417188165 9.68 609.9791.42199101321 INV1908421188165 10.90 609.9791.42199101421 INV1909648188165 6.05 609.9791.42199101421 INV1909650188165 15.89 609.9791.42199102021 INV1913202188165 4.84 609.9791.42199102021 INV1913203188165 8.47 609.9791.42199102021 INV1913205188165 7.87 609.9791.42199102021 INV1913206188165 2.77 609.9791.42199102021 INV1913207188165 3.64 609.9791.42199102121 INV1914470188165 26.61 609.9791.42199102121 INV1914471188165 2.42 609.9791.42199102121 INV1914472188165 6.04 609.9791.42199102121 INV1914473188165 4.84 609.9791.42199102121 INV1914475188165 12.10 609.9791.42199102121 INV1914476188165 116 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 21/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 8.48 609.9791.42199102121 INV1914477188165 2.42 609.9791.42199102121 INV1914478188165 1.21 609.9791.42199102121 DEL1914479188165 3.63 609.9791.42199102121 INV1914480188165 18.15 609.9791.42199102121 INV1914481188165 7.26 609.9792.42199092821 INV1898281188165 12.09 609.9792.42199100621 INV1903556188165 9.68 609.9792.42199101321 INV1908425188165 21.77 609.9792.42199101321 INV1908427188165 3.63 609.9792.42199101421 INV1909651188165 1.21 609.9792.42199101421 INV1909654188165 6.05 609.9792.42199101421 INV1909657188165 7.25 609.9792.42199102021 INV1913210188165 2.42 609.9792.42199102021 INV1913212188165 7.87 609.9792.42199102021 INV1913214188165 2.42 609.9792.42199102021 INV1913215188165 6.05 609.9792.42199102021 INV1913216188165 4.84 609.9792.42199102021 INV1913217188165 7.26 609.9792.42199102121 INV1914483188165 6.05 609.9792.42199102121 INV1914484188165 12.10 609.9792.42199102121 INV1914485188165 7.25 609.9792.42199102121 INV1914486188165 9.68 609.9792.42199102121 INV1914487188165 2.42 609.9792.42199102121 INV1914488188165 0.51 609.9792.42199102221 INV1915738188165 10.89 609.9792.42199102221 INV1915740188165 1.21 609.9792.42199102221 INV1915743188165 1.21 609.9793.42199101921 INV1915743188165 3.63 609.9793.42199101921 INV1913209188165 12.13 609.9793.42199102221 INV1915742188165 31,441.80 147.85 609.0000.14500101221 INVLUPULIN BREWING CO40728188166MAIN11/04/2021 5,627.03 609.0000.14500102221 INVM AMUNDSON CIGAR & CANDY CO LLP330500188167MAIN11/04/2021 1,699.67 609.0000.14500102221 INV330505188167 3,556.30 609.0000.14500102221 INV330506188167 10,883.00 159.63 701.0000.1412012 V BATTERIESMAGNACHARGE BATTERY USAM11575188168MAIN11/04/2021 455.00 609.9791.44000DVR TROUBLE SHOOTINGMARCO, INCINV9220807188169MAIN11/04/2021 9,870.00 609.0000.14500101921 INV/DELMAVERICK WINE COMPANYINV660268188170MAIN11/04/2021 117 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 22/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 4,200.00 609.0000.14500101921 INV/DELINV660261188170 34.50 609.9791.42199101921 INV/DELINV660268188170 15.00 609.9792.42199101921 INV/DELINV660261188170 14,119.50 52.00 101.5200.42173EARPLUGSMCCLELLAN SALES INC012102188171MAIN11/04/2021 853.40 609.0000.14500101521 INVMCDONALD DISTRIBUTING CO602556188172MAIN11/04/2021 (1.01)101.0000.20815CANDYMENARDS CASHWAY LUMBER-FRIDLEY57576188173MAIN11/04/2021 39.92 101.2100.42171SHOP WIPES57561188173 15.73 101.2100.42175CANDY57576188173 9.89 408.9999.42171.20146" GRATE ADAPTER57856188173 64.53 120.76 701.0000.14120FILTERS, ELEMENTSMIDWAY FORD483358188174MAIN11/04/2021 5,000.00 101.1410.43050MUNICODE RENEWAL 100121 - 093022MUNICODE00364949188175MAIN11/04/2021 414.96 101.2100.42020HP 414A TONER CARTRIDGESOFFICE DEPOT203922229001188176MAIN11/04/2021 84.99 101.2100.42020HP 414A TONER, CREAMER, NAPKINS200571498001188176 4.34 101.2100.42171HP 414A TONER, CREAMER, NAPKINS200571498001188176 9.10 101.2100.42175HP 414A TONER, CREAMER, NAPKINS200571498001188176 513.39 395.00 609.0000.14500102021 INV/DELPAUSTIS & SONS WINE COMPANY143601188177MAIN11/04/2021 8.75 609.9792.42199102021 INV/DEL143601188177 403.75 1,160.00 609.0000.14500100121 INVPHILLIPS WINE & SPIRITS INC6280656188178MAIN11/04/2021 508.50 609.0000.14500100121 INV6280657188178 1,116.00 609.0000.14500101321 INV6286293188178 280.00 609.0000.14500101421 INV6287375188178 150.00 609.0000.14500102021 INV6290181188178 449.00 609.0000.14500102021 INV6290182188178 80.00 609.0000.14500102021 INV6290183188178 105.50 609.0000.14500102021 INV6290184188178 987.50 609.0000.14500093021 INV6279733188178 275.00 609.0000.14500101321 INV6286296188178 254.25 609.0000.14500101321 INV6286297188178 72.25 609.0000.14500101421 INV6287381188178 150.00 609.0000.14500102021 INV6290186188178 72.25 609.0000.14500102021 INV6290187188178 144.00 609.0000.14500102121 INV6291140188178 12.10 609.9791.42199100121 INV6280656188178 118 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 23/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 21.78 609.9791.42199100121 INV6280657188178 33.80 609.9791.42199101321 INV6286293188178 4.84 609.9791.42199101421 INV6287375188178 3.63 609.9791.42199102021 INV6290181188178 4.83 609.9791.42199102021 INV6290182188178 2.42 609.9791.42199102021 INV6290183188178 2.42 609.9791.42199102021 INV6290184188178 12.10 609.9792.42199093021 INV6279733188178 1.21 609.9792.42199100621 DEL6282559188178 8.89 609.9792.42199101321 INV6286296188178 11.49 609.9792.42199101321 INV6286297188178 2.42 609.9792.42199101421 INV6287381188178 3.63 609.9792.42199102021 INV6290186188178 3.63 609.9792.42199102021 INV6290187188178 4.83 609.9792.42199102121 INV6291140188178 5,938.27 20.65 101.1110.43210093021-10010429POPP.COM INC992697023188179MAIN11/04/2021 21.04 101.1320.43210093021-10010429992697023188179 6.45 101.1510.43210093021-10010429992697023188179 63.25 101.1940.43210093021-10010429992697023188179 5.35 101.5000.43210093021-10010429992697023188179 33.75 101.5129.43210093021-10010429992697023188179 6.45 204.6314.43210093021-10010429992697023188179 6.44 720.9980.43210093021-10010429992697023188179 163.38 13.50 609.9791.42171102621 WATERPREMIUM WATERS INC318425292188180MAIN11/04/2021 13.50 609.9791.42171101121 WATER318401893188180 13.50 609.9792.42171102221 WATER318419989188180 13.50 609.9792.42171100821 WATER318400830188180 21.00 609.9793.42171091321 WATER318351350188180 10.50 609.9793.42171101121 WATER318401891188180 21.00 609.9793.42171081321 WATER318301078188180 106.50 384.17 609.0000.14500101321 INVPRYES BREWING COMPANY LLCW-28427188181MAIN11/04/2021 63.75 101.3121.42011GIS COMPUTER SOFTWARERESPEC INCINV-1021-004188182MAIN11/04/2021 63.75 101.5200.42011GIS COMPUTER SOFTWAREINV-1021-004188182 376.25 101.6102.42011GIS COMPUTER SOFTWAREINV-1021-004188182 376.25 601.9600.42011GIS COMPUTER SOFTWAREINV-1021-004188182 376.25 602.9600.42011GIS COMPUTER SOFTWAREINV-1021-004188182 119 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 24/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 376.25 604.9600.42011GIS COMPUTER SOFTWAREINV-1021-004188182 1,632.50 154.00 101.1320.44330DUES, MEETINGS - BOURGEOISROTARY CLUB OF FRIDLEY-COL HTS728188183MAIN11/04/2021 192.00 609.0000.14500102221 INV/DELSOUTHERN GLAZER'S2139289188184MAIN11/04/2021 450.00 609.0000.14500101421 INV/DEL2136248188184 2,196.00 609.0000.14500102221 INV/DEL2139288188184 1,188.00 609.0000.14500102221 INV/DEL2139287188184 450.00 609.0000.14500101421 INV/DEL2136255188184 2,196.00 609.0000.14500102221 INV/DEL2139294188184 1,188.00 609.0000.14500102221 INV/DEL2139292188184 661.50 609.0000.14500102221 INV/DEL2139293188184 148.45 609.0000.14500102221 INV/DEL2139286188184 251.99 609.0000.14500101421 INV/DEL2136243188184 2,142.88 609.0000.14500101421 INV/DEL2136244188184 2,970.52 609.0000.14500101421 INV/DEL2136245188184 1,798.85 609.0000.14500102221 INV/DEL2139284188184 1,324.45 609.0000.14500102221 INV/DEL2139285188184 818.85 609.0000.14500101421 INV/DEL2136254188184 1,395.00 609.0000.14500101421 INV/DEL2136252188184 247.50 609.0000.14500102221 INV/DEL2139291188184 688.20 609.0000.14500100821 INV/DEL2134135188184 480.00 609.0000.14500100721 INV/DEL2133395188184 2,036.00 609.0000.14500102221 INV/DEL2139295188184 2,445.50 609.0000.14500100721 INV/DEL2133392188184 340.00 609.0000.14500100821 INV/DEL2134140188184 840.00 609.0000.14500100821 INV/DEL2134138188184 2,082.50 609.0000.14500101421 INV/DEL2136251188184 (210.00)609.0000.14500102221 INV0070344188184 (96.95)609.0000.14500101421 INV0070130188184 (153.00)609.0000.14500101421 INV0070131188184 (2.75)609.0000.14500101121 INV9307561188184 (210.00)609.0000.14500092221 INV9298971188184 (162.00)609.0000.14500072021 INV9274970188184 (36.00)609.0000.14500092221 INV9298994188184 (594.00)609.0000.14500072021 INV9274965188184 (48.00)609.0000.14500071521 INV9273548188184 (156.00)609.0000.14500092221 INV9298970188184 (540.00)609.0000.14500082521 INV9287686188184 (666.00)609.0000.14500072021 INV9274964188184 (48.00)609.0000.14500071521 INV9273547188184 2.56 609.9791.42199102221 INV/DEL2139289188184 120 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 25/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 12.80 609.9791.42199101421 INV/DEL2136248188184 12.80 609.9791.42199102221 INV/DEL2139288188184 19.20 609.9791.42199102221 INV/DEL2139287188184 1.28 609.9791.42199102221 INV/DEL2139286188184 1.06 609.9791.42199101421 INV/DEL2136243188184 49.92 609.9791.42199101421 INV/DEL2136244188184 16.43 609.9791.42199101421 INV/DEL2136245188184 38.40 609.9791.42199102221 INV/DEL2139284188184 5.12 609.9791.42199102221 INV/DEL2139285188184 10.24 609.9791.42199100721 INV/DEL2133395188184 48.64 609.9791.42199100721 INV/DEL2133392188184 16.64 609.9791.42199102221 DEL2139281188184 2.56 609.9791.42199102921 DEL2141865188184 12.80 609.9792.42199101421 INV/DEL2136255188184 12.80 609.9792.42199102221 INV/DEL2139294188184 19.20 609.9792.42199102221 INV/DEL2139292188184 1.28 609.9792.42199102221 INV/DEL2139293188184 3.84 609.9792.42199101421 INV/DEL2136254188184 33.28 609.9792.42199101421 INV/DEL2136252188184 8.32 609.9792.42199102221 INV/DEL2139291188184 5.12 609.9792.42199100821 INV/DEL2134135188184 59.20 609.9792.42199102221 INV/DEL2139295188184 7.68 609.9792.42199100821 INV/DEL2134140188184 25.60 609.9792.42199100821 INV/DEL2134138188184 12.80 609.9792.42199101421 INV/DEL2136251188184 26,049.06 1,317.00 101.2100.42173BALL VEST, CARRIER, TRAUMA PLATE SGT NOLLSTREICHER'S GUN'S INC/DONI1530451188185MAIN11/04/2021 355.25 101.1410.43050MEETING MINUTES 092721-101121TIMESAVER OFF SITE SECRETR INC#M26780188186MAIN11/04/2021 151.00 201.2400.43050MEETING MINUTES 092721-101121#M26780188186 506.25 32.70 101.5040.42171PIZZA BOXESTRIO SUPPLY COMPANY INC716712188187MAIN11/04/2021 220.00 601.9600.43050COLIFORM TESTING 0921TWIN CITY WATER CLINIC INC16723188188MAIN11/04/2021 1,113.08 101.5001.43050MARTIAL ARTS CLASSESULTIMATE MARTIAL ARTS INC102221188189MAIN11/04/2021 743.17 101.2100.43250101021 742128747-00001VERIZON WIRELESS9890383974188190MAIN11/04/2021 13.34 609.9791.43250100321 442044911-000019889816639188190 16.83 609.9791.43250100321 442044911-000029889816640188190 13.34 609.9792.43250100321 442044911-000019889816639188190 33.64 609.9792.43250100321 442044911-000029889816640188190 121 Item 15. CHECK DISBURSEMENT REPORT FOR CITY OF COLUMBIA HEIGHTS 26/26Page : 11/04/2021 11:33 AM User: mchristensen DB: Columbia Heights CHECK DATE FROM 10/22/2021 - 11/04/2021 AmountGL #DescriptionPayeeInvoiceCheck #BankCheck Date 13.33 609.9793.43250100321 442044911-000019889816639188190 833.65 2,120.40 609.0000.14500102121 INV/DELVINOCOPIA INC0289539-IN188191MAIN11/04/2021 216.00 609.0000.14500102121 INV/DEL0289540-IN188191 216.00 609.0000.14500102121 INV/DEL0289528-IN188191 28.75 609.9791.42199102121 INV/DEL0289539-IN188191 18.00 609.9791.42199102121 INV/DEL0289540-IN188191 18.00 609.9792.42199102121 INV/DEL0289528-IN188191 2,617.15 249.70 101.3121.44300STREET MAINTENANCEVONCO II LLCV20000064321188192MAIN11/04/2021 348.00 609.0000.14500102121 INV/DELWINE COMPANY/THE186815188193MAIN11/04/2021 6.30 609.9791.42199102121 INV/DEL186815188193 354.30 775.39 609.0000.14500100521 INVWINE MERCHANTS7349590188194MAIN11/04/2021 23.00 609.0000.14500100621 INV7349591188194 316.00 609.0000.14500100721 INV7349836188194 4,219.00 609.0000.14500102121 INV7351876188194 21.00 609.0000.14500102121 INV7351877188194 8.47 609.9791.42199100521 INV7349590188194 1.21 609.9791.42199100621 INV7349591188194 2.64 609.9791.42199100721 INV7349836188194 70.30 609.9791.42199102121 INV7351876188194 1.21 609.9791.42199102121 INV7351877188194 5,438.22 1,763.68 101.1940.43810102021 51-7085831-0XCEL ENERGY (N S P)0929910060188195MAIN11/04/2021 9.07 101.3160.43810102821 51-0013562395-2931308029188195 8.11 101.3160.43810102821 51-4159572-0931307854188195 973.03 601.9600.43810102521 51-0012949181-30930706416188195 2,753.89 180.00 601.9600.438100921 SOLAR SUBSCRIPTIONXCEL ENERGY SOLUTIONS002429188196MAIN11/04/2021 524,245.64 TOTAL OF 162 CHECKSTOTAL - ALL FUNDS 122 Item 15. StatusDepositCheck AmountGrossNameCheck NumberBankCheck Date DirectPhysicalCheck For Check Dates 11/05/2021 to 11/05/2021 11/04/2021 11:42 AM Check Register Report For City Of Columbia Heights Page 1 of 1 Open0.001,270.001,270.00LAW ENFORCEMENT LABOR SERVICES 90212PR11/05/2021 Open0.00190.50190.50LAW ENFORCEMENT LABOR SERVICES 90213PR11/05/2021 Open0.00200.00200.00COL HTS LOCAL 1216 EFT417PR11/05/2021 Open0.00230.00230.00COLHTS FIREFIGHTER ASSN EFT418PR11/05/2021 Open0.003,250.573,250.57MSRS MNDCP PLAN 650251 EFT419PR11/05/2021 Open0.007,754.897,754.89HSA BANK EFT420PR11/05/2021 Open0.0018,822.9518,822.95VANTAGEPOINT TRANSFER 457 EFT421PR11/05/2021 Open0.0077,912.9877,912.98IRS EFT422PR11/05/2021 Open0.0074,655.5374,655.53PERA 397400 EFT423PR11/05/2021 Open0.00139.50139.50COL HGTS POLICE ASSN EFT424PR11/05/2021 Open0.00613.56613.56VANTAGEPOINT TRANSFER AGENTS EFT425PR11/05/2021 Open0.001,958.001,958.00VANTAGEPOINT TRANSFER -401 EFT426PR11/05/2021 Open0.0015,429.9415,429.94STATE OF MN TAX EFT427PR11/05/2021 Open0.0060.0060.00FINANCIAL ONE EFT428PR11/05/2021 12 2 Total Check Stubs: Total Physical Checks: 0.00202,488.42202,488.42Number of Checks: 014Totals: 123 Item 15.