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HomeMy WebLinkAbout2021-4036Contract # 2021-4036 BOLTON & MENK Real People. Real Solutions. October 13, 2021 Kevin Hansen, P.E. Director of Public Works / City Engineer Public Works Department 637 38' Avenue NE 7533 Sunwood Drive NW Suite 206 Ramsey, MN 55303-5119 Ph: (763) 433-2851 Fax: (763) 427-0833 Bolton-Menk.com Columbia Heights, MN 55421 RE: Engineering Services — Central Avenue (TH 65) Manhole Reconstruction Improvements Dear Mr. Hansen: Bolton & Menk, Inc. appreciates the opportunity to submit this proposal to the City of Columbia Heights for professional engineering services related to the proposed Central Avenue (TH 65) Manhole Reconstruction Improvements. The project includes reconstructing 20 brick/block manholes between 37' Avenue and 45t' Avenue, along with approximately 134 feet of sewer pipe south of 41st Avenue. The manhole locations are shown on the attached figures. The City is planning to use American Rescue Plan Act (ARPA) funds for the project. Our understanding is the City will lead all efforts for requesting reimbursement, reporting and financial documentation related to the funding source. Bolton & Menk will provide necessary invoicing related to contractor payments and engineering fees to the City for their use in securing reimbursement. WORK PLAN Our Work Plan includes all services required to deliver the project. Our services are anticipated to include: Prniect Management (Project Coordination) Project Approvals Bolton & Menk will keep the City of Columbia Heights informed throughout the course of the project. In addition, the project will impact MnDOT, as improvements are being made on the trunk highway. The City of Minneapolis and Anoka County could also be impacted by traffic control during the course of the project. We will work with Columbia Heights to keep both agencies informed of the project. We will coordinate required project approvals through MnDOT, most likely through a permitting process. Plans will be prepared to State Aid standards to allow for faster review by MnDOT. Internal and External ManaUment The Bolton & Menk project team will be led by Kevin Kielb, P.E., Zach Lingl, P.E. and Bryan Nemeth, P.E. Kevin, Zach, and Bryan will coordinate: • Communications with the City of Columbia Heights and all stakeholders and permitting agencies, • All internal tasks required to complete and permit the design, • Meetings both internally and externally, including agendas, meetings, and minutes, and Bolton & Menk is an equal woortunft employer Mr. Kevin Hansen, P.E. October 13, 2021 Page 2 • Quality Assurance and Quality Control of all documents required. City of Columbia Heights Updates Bolton & Menk will have ongoing communications with City of Columbia Heights staff throughout the project. We will provide updates related to schedule and budget on a routine interval that will allow City of Columbia Heights staff to keep their administration, City Council and stakeholders appraised of the project status. We anticipate the following meetings for this project: • City Coordination Meetings (2) • MnDOT Coordination Meetings (2) • Utility Meetings (2) • Post 90% Review Meeting Subconsultants Bolton & Menk is not proposing to use subconsultants for this work. Project Schedule We will prepare a schedule anticipating notice to proceed in November 2021. We anticipate bidding the project in February of 2022. Construction is anticipated to begin in May 2022 with final completion in August 2022. The project schedule will be largely driven by the MnDOT review process related to permits for surveying and soil borings in the right of way, along with final approval of the traffic control and staging plans. With reasonable review times, the above schedule is anticipated to be feasible. Design UeveloRntent Data Collection Bolton & Menk will complete the planning and scheduling for the survey tasks, along with completing the MnDOT ROW Permit. We will complete topographic survey along the corridor at the manhole locations. We will survey approximately 50 feet in each direction of the manholes to allow for accurate quantity take offs. We will infill the survey using aerial photography to create a base map for traffic control. This task will also include submittal and collation of GSOC tickets and processing of data. We will request utility locates be completed near the manhole locations. Utility Coordination We will work with the private utility companies to determine if there are significant conflicts with their facilities. This could include on -site meetings or coordination with their design departments if relocations are required. Geotechnical Related The City of Columbia Heights will contract separately with American Engineering Testing to complete the geotechnical exploration for the project. We will coordinate the work effort as a part of the project. At each of six strategic locations along the corridor, a series of two borings will occur. One boring will be at a depth to provide contractors with information related to soil stability. The other boring will be located on the opposite side of the roadway to a depth to verify pavement section. Bolton & Menk is an equal opportunity employer Mr. Kevin Hansen, P.E. October 13, 2021 Page 3 Construction Documents Construction Plans and Specifications We have assumed MnDOT will request the plans be approved through the State Aid office to allow for traffic control and staging review. We will prepare the plans to State Aid standards. Plans will be completed that comply with City Standards, and any other applicable design standards. Final plans are anticipated to include: • Title Sheet, • Removals, • Quantities, • Pavement Restoration, • Manhole Construction, • Sanitary Sewer Construction, ■ Erosion Control, ■ Spot Elevation, • Traffic Control and Staging Plans, and ■ Other plan sheets required to complete plans for letting. Traffic Control and Sta in The most detailed portion of the plan set will relate to traffic control along the corridor. We will develop a temporary traffic control (TTC) plan in accordance with MnDOT Guidance, the Minnesota Manual on Traffic Control Devices (MnMUTCD), and the State's Signing and Traffic Engineering Manuals. We will prepare initial staging and detour concepts in coordination with MnDOT, Anoka County, and the City of Columbia Heights. Staging of the project will depend on the vertical extents and locations of the work in comparison to the travel lanes along Central Avenue and the intersecting roadways. Our development of the initial staging concepts will draw on our extensive local knowledge and expertise. We have identified the following key criteria for the staging and traffic control plan: • Regional traffic access along TH 65/Central Avenue should be maintained at all times, if possible, • Local access to cross -streets may be restricted, but a detour route will need to be provided, and • Local property and business access along TH 65/University may be restricted but not closed, if possible. Staging and traffic control anticipated to consist of: A. Closure of the southbound outside lane of Central Avenue from 39' Avenue to 37' Avenue, B. Closure of the northbound outside lane of Central Avenue from 37'h Avenue to 42n1 Avenue, C. Closure of the northbound inside lane of Central Avenue from 42°d Avenue to 451 Avenue, D. Closure of the southbound inside lane of Central Avenue from 451 Avenue to 44' Avenue, E. Center lane closure for westbound 40' Avenue, F. Head -to -head traffic and closure of one side of the roadway on 415t Avenue, G. Closure of east side of 42111 Avenue and local detour, H. Temporary signal video detection at 40d' Avenue and 41" Avenue, and I. Closure of the northbound left and temporary signal head coverings at 451 Avenue. Bolton & Menk is an equal opportunity employer. Mr. Kevin Hansen, P.E. October 13, 2021 Page 4 It is anticipated that the staging will consist of two primary stages: • 37' Avenue to 42°d Avenue ■ 42°d Avenue to 451' Avenue We will develop the staging and detour concepts for project partner review before developing final staging and traffic control plans. With the depth of the work in relation to the travel lanes it is anticipated that temporary barrier will be needed between the travel lanes and the work areas. Our team will prepare the traffic control plans using Temporary Traffic Control template sheets as applicable. It will accommodate the staging of construction activities, while also maintaining access to individual properties for both motorized and non -motorized modes including sufficient ADA-compatible temporary pedestrian access routes (TPAR). Special Provisions and Cost Estimates Special Provisions will be prepared in accordance with the most recent version of the MnDOT Standard Specifications for Construction and standard City specifications for design related items and issues. Cost estimates will be prepared at the 95% level, and a final detailed engineer's estimate will be provided after comments have been received. NPDES/SDS Permit Application The project is anticipated to impact less than one acre. No permit will be prepared. Watershed Permitting We do not anticipate watershed permit(s) will be required for the project. Bidding Phase Services Coordinate Solicitation of Bids We will work with the City of Columbia Heights to prepare and submit Advertisements for Bid for the appropriate publications and help facilitate the receipt of qualified Bids for the project. Pre -Bid Conference We will facilitate a pre -bid conference for the project. As a portion of this task, we will create exhibit materials and present key project items to those present. We will also create meeting minutes and issue clarification notices to Plan Holders as appropriate. Bidding_4uestions We will be available throughout the Bidding Phase of the project to answer questions from potential Bidders as they arise. Addenda We will prepare Addenda for the project during the Bidding Phase, if required. This will include preparing revisions to plans and specifications to include with the Addenda. Bid Opening and Bid Tab Bolton & Menk will attend and help facilitate the bid opening. We will tabulate the bids and prepare a letter of award recommendation to the City of Columbia Heights based on the results. Bolton & Menk is an equal opportunity employer. Mr. Kevin Hansen, P.E. October 13, 2021 Page 5 Review Bids and Bidders We will review the bids to verify accuracy and validity. We will look for unbalanced bids, bidder qualifications and other issues that may arise based on bids received. Recommendation of Award Based on the findings, we will make a recommendation of award to the City of Columbia Heights. SCHEDULE AND COMPENSATION Project Schedule We will begin our work immediately after authorization. We will work with the City of Columbia Heights to advance the schedule to allow for bidding in the Spring of 2022 and construction completion by late summer of 2022. Compensation We have prepared an estimate of time and fees associated with completing the tasks described in this letter. The estimate is attached to this letter for review and concurrence. If there are any questions related to the scope and/or fee portion of this submittal, please call me at (651) 968-7760. Sincerely, Bolton & Menk, Inc. Kevin P. Kielb, P.E. Project Manager ATTACHMENTS Location Exhibits (2) Fee Spreadsheets ACCEPTED BY: 'k3l� t*�� DATE:_a- • a-� Kelli Bourg ' , City Manager Bolton & Menk is an c; opportunity employer