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HomeMy WebLinkAbout2021-4031DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 Anoka County HUMAN SERVICES DIVISION iftCommunity Social Services and Behavioral Health October 1, 2021 City of Columbia Heights Attn: Kelli Bourgeois 590 40`s Avenue NE Columbia Heights, MN 55421 Dear Ms. Bourgeois: Contract # 2021-4031 Enclosed is your 2021 contract with Anoka County. Please review the contract and complete the signature portion using DocuSign. If applicable and ready, please attach the necessary insurance information using the attachment link in the DocuSign document. If insurance is not ready and you will be sending this information at a later date, please send to: Angie Rodine Angela. Rod ineCc co.anoka.mn,us or County of Anoka 2100 3rd Avenue, 5th Floor Anoka, MN 55303 PLEASE NOTE: The following information is required as part of your contract If the contract is signed and executed without receiving this information in a timely manner, it may be referred to the County Attorney's Office for possible Breach of Contract and/or payments may be withheld until information is received CERTIFICATE OF LIABILITY INSURANCE -Required No insurance information is needed for this contract. CONTRACTOR INFORMATION SHEET - Required Please update/complete and sign this page and return with your contract. DocuSign will automatically forward a copy of the signed contract to you, once completed. If you have questions regarding the contract, please call your Contract Manager, Sue Doll, at 763-324-3482. Sincerely, Angie Rodine Administrative Secretary, Planning and Operations Support Services Meeting People's Needs Through Quality Services Community Social Services & Behavioral Health Government Center ! 2100 3rd Avenue N. STE 500 S Anoka MN 55303-5049 PHONE 763-324-1400 ! FAX- 763-324-11 10 Affirmative Action / Equal Opportunity Employer DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989EO Anoka County Contract # C0008785 2022 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 1st day of January 2022, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA HEIGHTS, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, the County will receive funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds") during 2022 which must be used to encourage and improve recycling and a portion must be specifically directed to recycling source -separated compostable materials; and WHEREAS, the County will also receive funding pursuant to Minn. Stat. § 473.8441 (hereinafter "LRDG) funds") during 2022 and WHEREAS, the County also has additional budgeted program funding available to supplement SCORE and LRDG funds for solid waste recycling programs, so that the available amount for the Residential Recycling Program is $1,618,207.50. WHEREAS, the County Solid Waste Management Master Plan 2018 (Master Plan 2018) and MPCA Metropolitan Solid Waste Management Policy Plan 2016-2036 state that MSW generated in the County that is not reused, recycled or composted, will be processed to the extent that processing capacity is available; and WHEREAS, the Master Plan 2018 was developed with the participation of a representative from the Municipality staff, and the Municipality is required to develop and implement programs, practices, or methods designed to meet waste abatement goals by Minn. Stat. § 115A.551, Subd 2a. (b). WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by Anoka County by providing said SCORE, LRDG, and County budgeted program funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE AND CONTRACT DOCUMENTS. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality which will help the County and member municipalities meet the goals set in the current Anoka County Solid Waste Management Master Plan. The County and the Municipality agree that the information provided in the recitals above is to be incorporated into the purpose of this agreement. The Contract Documents include: the Anoka County Municipal Waste Abatement Grant Funding Application submitted by the Municipality for the current contract year, DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 and the Grant Funding Award issued by Anoka County for the current contract year. These documents are incorporated into this agreement by reference and are components of the entire contract package. The order of precedence of these documents in the event of inconsistency or ambiguity shall be resolved in the following order: 1) this Agreement for Residential Recycling Program; 2) Grant Funding Award; and 3) Anoka County Municipal Waste Abatement Grant Funding Application. 2. TERM. The term of this Agreement is from January 1, 2022 through December 31, 2022 unless earlier terminated as provided herein. 3. DEFINITIONS. Defined terms contained in this Agreement and all the attachments are found in Minn. Stat. §§ 115A.03; 115A.471; and 115A.552. The use of capitalization for defined terms has no special effect. For convenience, a full list of defined terms is included with the Municipal Waste Abatement Grant Funding Application. Additionally: a. "Full -Service Recycling Drop-off Center" means centralized permanent drop-off center that is open at least two times a week and accepts at least four types of materials beyond traditional curbside recyclables, i.e.: mattresses, appliances, scrap metal, furniture, source -separated compostable materials, electronics, etc. b. "Multi -family dwellings" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. "Quasi -municipal event" means community festivals which appear to the public to be supported and run by the Municipality but in fact are sponsored or co -sponsored by an independent non-profit 501c (3) organization, for example: the Anoka Halloween Parade. 4. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum, which shall not exceed $107,937.00. The County reserves the right to reduce the funding provided in the event the Municipality does not complete the additional Grant Projects referenced in the Anoka County Municipal Waste Abatement Grant Funding Application. The County also reserves the ability to assess the programs and reallocate unused SCORE and/or, LRDG funds mid -year if any participating municipality demonstrates the need for the funding and funds are available. The Municipality shall be provided documentation of the funding award determination and rationale as indicated by the 2022 Grant Funding Award. 5. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 2,155 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including both single and Multi -family dwellings) in the Municipality shall have the Opportunity to Recycle at least four broad types of DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 materials, including but not limited to, paper (including cardboard/paperboard cartons), glass, plastic and metal. ii. The recycling (including any organics) program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1) One promotional mailing to each household focused exclusively on the Municipality's recycling and source -separated compostable materials program; (2) One promotional advertisement detailing recycling and organics opportunities available for residents included in the Municipality's newsletter or local newspaper; and (3) Two community outreach activities at Municipal or Quasi -municipal events to inform residents about recycling and source -separated compostable materials opportunities. iv. The public information components listed above shall focus on all recyclable materials and the various opportunities to recycle and compost source -separated compostable materials within the Municipality. The Municipality shall incorporate County/regional/State campaigns and images and use the toolkits provided by the County when preparing promotional materials. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. The County shall work with the Municipality on promotional materials to coordinate messages. The Municipality shall provide promotional materials to the County for review prior to publication to ensure accuracy. v. The Municipality shall regularly attend the bi-monthly Solid Waste Abatement Advisory Team (SWAAT) meetings per year. vi. The Municipality shall offer a minimum of one spring and/or fall recycling drop-off event(s) where items not normally accepted at the curb are collected for recycling. If the Municipality is hosting a monthly drop-off as described below, the spring/fall recycling drop-off events may be included within that program. The Municipality is encouraged to expand its recycling program to include one or more of the following components in order to receive additional funding. Organize monthly/quarterly recycling drop-off events which can be held in conjunction with a neighboring municipality(ies) on a cooperative basis for the citizens of both/all municipalities. ii. Provide a community event recycling program, which at a minimum would consist of providing recycling opportunities at all Municipal sponsored or Quasi -municipal events and festivals as required by Minn. Stat. § 115A.151. The feasibility of DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 adding organics collection at the event will be explored, and if feasible, implemented as an enhancement to the waste abatement program. iii. Provide the opportunity for citizens to engage in recycling activities at Municipal and Quasi -municipal facilities as required by Minn. Stat. § 115A.151 such as athletic fields and public centers. iv. Organize and manage a Full -Service Recycling Drop-off Center. v. Develop enhanced recycling promotion and assistance for Multi -family dwellings. vi. Develop additional opportunities for source -separated compostable materials collection. vii. Develop and implement additional opportunities to recycle bulky and problem materials (e.g. appliances, batteries, carpet pad, electronics, fluorescent lamps, mattresses, oil, scrap metal, etc.) from residents on an on -going basis either curbside or at a drop-off. C. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall work with the County to prepare a plan to achieve the recycling goals set forth in this Agreement. d. The Municipality's recycling program shall be limited to residential programming for funding reimbursements under this Agreement. The County will not reimburse business recycling programming or household hazardous waste programming by the Municipality. Any inquiries or requests regarding these topics should be sent to the County for response. e. In addition to the above requirements designed to increase residential recycling opportunities, the Municipality shall provide recycling opportunities in all municipal buildings including but not limited to, city offices, public meeting rooms and parks, as required by Minn. Stat. § 115A.151. If items collected through the Municipal recycling program prove to be contaminated or not recyclable, those items shall be treated as public entity waste and shall be processed at a resource recovery facility unless the waste has been certified as unprocessible. Minn. Stat. §§ 115A.46, 115A.471 and 473.848. See page 44, 47-48, 51, and p. 67 of the 2018 Anoka County Solid Waste Management Master Plan regarding the requirements for Public Entity Waste. If the Municipality requests reimbursement for park/public entity recycling/organics/trash waste systems/containers, the Municipality needs to work with the County before an order is placed to make sure the containers are consistent with the requirements set forth by the County for colors e.g. (blue for recycling, green for organics and gray or black for trash), openings and labels. g. Pursuant to Minn. Stat. §§ 115A. 46, 115A.471 and 473.848, all waste generated by municipal government activities (including city/town halls, public works and public safety buildings, parks, and libraries, and for municipalities that arrange for waste services on behalf of their residents (organized collection)) shall be DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 delivered to a waste processing plant for disposal as long as capacity is available. Failure to comply with this provision shall constitute a breach of this Agreement resulting in the loss of all Grant Funding unless, pursuant to statute, the Municipality has conferred with the County and developed a plan to comply within a reasonable period of time. 6. REPORTING. The Municipality shall submit the following reports semi-annually to the County no later than the third Friday in July 2022 and the second Friday in January 2023. a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this Agreement. The Municipality shall also report the number of cubic yards or tons of yard waste and source -separated compostable materials collected for composting, chipping, or land spreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs, i.e. revenue taken in from the sale of recyclables and fees collected from residents, shall be reported. C. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling and organics collection programs. d. The Municipality agrees to support County efforts in obtaining hauler reports by ensuring compliance through ordinance, contract or license requirements and the ability to exercise punitive actions, if needed. e. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 7. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semi-annually to the County for abatement activities no later than the third Friday in July 2022 and the second Friday in January 2023. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 8, PUBLICATIONS. The Municipality shall acknowledge the financial assistance of Anoka County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE (Select Committee On DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989EO Recycling and the Environment) funds." The Municipality shall provide copies of all promotional materials funded by this grant. The County shall provide all printed public information pieces about County programs. A Municipality shall not modify County publications related to business recycling, household hazardous waste management or the County compost sites. Information about the County's business recycling program, household hazardous waste management program or County compost sites that a Municipality plans to publish in a Municipal communication, printed or electronic, shall be provided to the County for review and approved by the County prior to publication to ensure accuracy and consistency. 9. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 10. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. The Municipality shall also comply with all relevant portions of the current Anoka County Solid Waste Management Master Plan and shall participate in the preparation of the successor Master Plans. b. If the Municipality utilizes the services of a subcontractor for purposes of meeting requirements herein, the Municipality shall be responsible for the performance of all such subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. C. It is understood and agreed that the entire agreement is contained herein, and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 d. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. e. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and the Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. g. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, Subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. h. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 11. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days' written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. (SIGNATURE PAGE TO FOLLOK9 DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989EO IN WITNESS WHEREOF, the parties hereunto set their hands. CITY OF COLUMBIA HEIGHTS Date: DOcu519ned by: 10/8/2021 Approved as to form and legality: By: FQ.cuS:ynrd by: A .,dA H"" "44 Date: 10/11/2021 COUNTY OF ANOKA Docuslgned by: By. °Z, Sivay alA, Rhan a Ivarajah County Administrator Date: 10/12/2021 Approved as to form and legality: DOcuSIgned by: By: Kathryn � I Assistant County Attorney Date: 10/12/2021 kmt\contracts\integrated waste contracts\SCORE grants\C0008785 Columbia Hts 2022 SCORE DocuSign Envelope ID: OAD77D7A-9610-4BA4-AD18-B5DE4A1989EO ANOKA COUNTY MUNICIPAL WASTE ABATEMENT GRANT FUNDING APPLICATION ANNUAL12021 City of Columbia Heights Once you have saved this form, you can exportand print it. Click on the "Export" button found on the top right corner of the form and select your preferred exportoption. Click herefor more details on Exporting your Survey responses. See below for General Instructions and User Tips. Applications are due August 1, 2021. City of Columbia Heights is requesting the following funding for their 2022: Anoka County municipal waste abatement program efforts. General Instructions This application is provided to each municipality in Anoka County forthe purpose of applying for Select Committee on Recycling and the Environment (SCORE) funds to support and increase recycling activities and programs within the municipality. The funds allocated in this application are based on the number of households in the municipality. The number of households is determined using the most current Met Council household data available. For calendar year 2022, 2019 Met Council has been used to determine the number of households for this application. There are three sections in this SCORE funding application: • Base Funding • Enhancement Funding • Supplemental Funding The Enhancement Funding section of the application also has three parts: • Drop-off • General Enhancement • Organics Program Funding Please complete each section of the grant application. A number value must be entered in each field before submitting the application. If no funds are being requested for any given field, enter a zero. If a completed funding application isn't submitted by August 1, 2021, the municipality will not be eligible for SCORE funding. In a separate Re-TRAC form, reimbursement requests will be submitted twice a year. USERTIPS To contact support from within this form: Click "Support" atthe top of the screen or "Program Support Request" in the green bar at the top of the form. To print this form: Click the "Export" button found on uppertop right corner of the form. You must save the form before you can export it. To see eligible expenses within each section: Click "view eligible expense" in each section. To print a full list of the eligible expenses: Select the "click here for more details on Exporting your Survey responses" option. To save this form while working on it: Click "Save" at the bottom of the form and select "Save as Draft". To submit this form: Click "Save" at the bottom of the form and if there are no errors, click the "Mark as Complete" option. Note that once you mark the form as complete, you cannot make changes to it. 1/10 DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 Eligible Expr—ns�s The following items are examples of eligible expenses allowed for reimbursement. Collection Expenses: If residents are charged recycling fees for curbside or recycling events, waste abatement funds will reimburse the difference between the fees collected and the cost of recycling or composting the materials. Equipment: The costto purchase, maintain and repair equipment that is used exclusively to operate the recycling or composting program. Containers: The cost for recycling or organics containers. Promotion:The entire cost of a publication if totally dedicated to waste reduction, recycling or composting information or a percentage of the cost for the portion of a municipal publication dedicated to waste management information. Stang: Salary and labor directly related to recycling program administration and implementation may be funded up to 75%of total SCORE funding allocation. See staffing & labor section below for more information. fneli ible Expenses The following general operating expenses should NOT be submitted for reimbursement. Standard Operational Expenses it ing Overhead: Since most of the municipal recycling coordinators are part-time positions and staff serve multiple roles at the municipality, standard operating expenses including office space rental, leasing office equipment and general office supplies, are not eligible for reimbursement. Project Expenses: Specific to transportation, energy or ground water protection Collection Costs -The costs for general waste and recycling collection at municipal buildings, trash costs when advertised as being accepted at a recycling/cleanup day, and costs associated with road side cleanup of illegally dumped materials should not be included in this application. General Municipal Staff: Staff time related to standard municipal operations (city administrator, office administration, facilities management, finance and legal staff) are not eligible for reimbursement. If municipal staff do not assist the recycling coordinator directly on activities to help the municipality achieve its recycling goal, e.g. communications and collecting, processing or marketing recyclable materials and organics, their time will not be reimbursed. Click here to download the full Eligible Expenses document. Your Community has access to the following funds for 2022: Supplemental Funding section.) 2022 BASE Fun ding Allocation 87,937.00 (An additional $20,000 in discretionary funds may be available through the All municipalities are eligible for base waste abatement grant funding. When completing this application, base funding requests should fall under one of the following categories: • regular curbside collection, • general operations of a drop-off center, • costs for spring and fall recycling days, • basic promotion, • yard waste collection and 2/10 DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989EO • percentage of time the recycling coordinator spends on waste abatement activities. Base Funding is $10,000.00 base, plus $5.00/household (household counts are based on 2019 Met Council estimates) Municipality Name: City of Columbia Heights 7•o of seholds 8,991 Base Funding (minimum) $ 10,000.00 Base Funding Additional (based on $5/household) $ 44,955.00 Base Funding Allocation (Max Amount Available) $ 54,955.00 Curbside Collection Complete ALL required fields below, if value is zero, enter "0.00". Collection Service Provider Expenses* $ 300,000.00 Contamination Fees $ 0.00 Containers' $ 0.00 Curbside Collection Expense Subtotal $ 300,000.00 View Eligible Expenses Estimated Revenue $ 344,000.00 Curbside Collection Expenses $-44,000.00 General Operations of a Drop -Off Center/Spring or Fall Recycling Day(s) Complete ALL required fields below, if value is zero, enter "0.00". Collection Service Provider Expenses $ 0.00 Equipment" $ 0.00 Facility Expenses' $ 19,360.00 View Eligible Expenses Please enter Labor & Staffing expenses in Labor & Staffing section below. General Operations of a Drop-off Expense Subtotal $ 19,360.00 Estimated Revenue ' $ 7,700.00 General Operations of a Drop-off Expenses $ 11,660.00 Promotion -- Base Funding Complete ALL required fields below, if value is zero, enter "0.00". Printing' $ 1,650.00 3/10 DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 Postage' $ 5,600.00 Advertising $ 0.00 Volunteer Incentives $ 0.00 Educational Entertainment $ 0.00 View Eligible Expenses Promotion -- Base Funding Expenses $ 7,250.00 Yard Waste/Tree Waste Complete ALL required fields below, if value is zero, enter "0.00". Collection Service Provider Expenses ' $ 301,200.00 Equipment ` $ 0.00 View Eligible Expenses Yard Waste/Tree Waste Expenses Subtotal $ 301,200.00 Estimated Revenue ' $ 284,000.00 Yard Waste/Tree Waste Expenses $ 17,200.00 Problem Materials Complete ALL required fields below, if value is zero, enter "0.00". Collection Service Provider Expenses ' $ 0.00 View Eligible Expenses Estimated Revenue ` $ 0.00 Problem Material Expenses $ 0.00 Program Administration -- Base Funding Complete ALL required fields below, if value is zero, enter "0.00". Office supplies' $ 240.00 Training' $ 820.00 Mileage ` $ 1,370.00 Membership Dues, Periodicals ' $ 730.00 Professional Services' $ 3,100.00 View Eligible Expenses Please enter Labor & Staffing expenses in Labor & Staffing section below. Program Administration- Base Funding Expenses $ 6,260.00 4/10 DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 Total BASE Funding requested $-1,630.00 2022 ENHANCED Fun_ing Allgcation The purpose of the Anoka County Municipal Waste Abatement grant funding program is to increase recycling and organics diversion and help the County achieve the State mandated goal of 75% recycling/composting by 2030. The County recognizes that this funding is needed to support established infrastructure costs that exceed the Base and each communities funding. To be eligible for grant funds, municipalities must apply for these funds. Applicants must itemize expenditures within each of the three grant sections, Drop-off, General Enhancement and Organics Program, below and calculate the total grant request for each category. Drop-off Grant This grant is allocated to cover additional drop-off center costs or events beyond the regularly scheduled spring and fall recycling days. The grant maximum forthis section is $10,000.00 for municipalities with up to 4,999 households and $15,000.00 for municipalities with household counts 5,000 and over. Examples of materials that can be collected for reuse, recycling or composting: Standa bl e o r Recycl a b I e M a. t ri a Is C oli cted at Dr - ff Cente rs or Even t Appliances, Electronics, Automotive Products, Fluorescent Bulbs, Bicycles**, Household Batteries, Carpet Pad, Mattresses*, Clothing**, Scrap Metal, and Confidential Papers Additional Items: Block n Shape Polystrene, Film Plastics, Furniture% Small Household Goods% Source Separated Organics, and Yard Waste * None of these materials should be advertised as being collected on a Recycling Day and then disposed of as trash ** Items that should be evaluated for reuse priorto recycling 1 Drop-off Grant Maximum Amount Available $ 15,000.00 Permanent Drop-off Center Improvements Complete ALL required fields below, if value is zero, enter "0.00". Collection Service Provider Expenses * $ 10,600.00 New Equipment & Supplies $ 4,430.00 New Construction * $ 0.00 View Eligible Expen: Please enter Labor & Staffing expenses in Labor & Staffing section below. Permanent Drop-off Center Improvements Expenses $ 15,030.00 Monthly or Quarterly Drop-off Events Complete ALL required fields below, if value is zero, enter "0.00". Collection Service Provider Expenses $ 0.00 New Equipment & Supplies $ 0.00 5/10 DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989EO User Coupon Incentives $ 0.00 View Eligible Expenses Please enter Labor & Staffing expenses in Labor & Staffing section below. Monthly or Quarterly Drop-off Events Expense $ 0.00 Subtotal Estimated Revenue' $ 0.00 Monthly or Quarterly Drop-off Event Expenses $ 0.00 Total Drop-off Grant Requested $ 15,030.00 (jener,al Enhancement Gran The grant maximum forthis section is $1.00/household. General Enhancement Grant Maximum Amount Available $ 8,991.00 Park Recycling Complete ALL required fields below, if value is zero, enter "0.00". Collection Service Provider Expenses $ 0.00 Recycling Containers $ 0.00 Recycling Bags $ 0.00 View Eligible Expenses Please enter Labor & Staffing expenses in Labor & Staffing section below. Park Recycling Expenses $ 0.00 Special Municipal Event Recycling - Please list any organics expenses in organics section. Complete ALL required fields below, if value is zero, enter "0.00". Collection Service Provider Expenses $ 1,400.00 Supplies&Containers ' $ 0.00 View Eligible Expenses Please enter Labor & Staffing expenses in Labor & Staffing section below. Special Municipal Event Recycling Expenses $ 1,400.00 Special Curbside Recycling Pickups Complete ALL required fields below, if value is zero, enter "0.00". Collection Service Provider Expenses $ 8,590.00 6/10 DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 Subsidy to Resident ' $ 0.00 View Eligible Expenses Special Curbside Recycling Expenses $ 8,590.00 Multi -Family Recycling Outreach Complete ALL required fields below, if value is zero, enter "0.00". Supplies & Containers ' $ 0.00 View Eligible Expenses Please enter Labor & Staffing expenses in Labor & Staffing section below. Multi -Family Recycling Outreach Expenses $ 0.00 Promotion -- Enhanced Funding Complete ALL required fields below, if value is zero, enter "0.00". Printing $ 1,650.00 Postage' $ 2,800.00 Advertising $ 0.00 Volunteer Incentives $ 40.00 Educational Entertainment' $ 0.00 View Eligible Expenses Promotion -- Enhanced Funding Expenses $ 4,490.00 Total General Enhancement Grant Requested $ 14,480.00 Oreanics Pro ram Grant The grant maximum for this section is $0.50/household if additional curbside or drop-off grant programs are not offered to residents or $1.00/household if curbside or drop-off organics programs are offered to residents. Does your municipality offer curbside or drop-off organics programs to your residents? F Yes r No Maximum Amount Available $ 8,991.00 Organics/Food Waste Program Expenses Complete ALL required fields below, if value is zero, enter "0.00". Collection Service Provider Expenses ` $ 37,000.00 7/10 DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 Organics Equipment ' $ 2,370.00 Organics Only- Promotion $ 830.00 View Eligible Expenses Please enter Labor & Staffing expenses in Labor & Staffing section below. Organics/Food Waste Program Expenses $ 40,200.00 Sunoleniental Funding Request Supplemental grant funding is currently available to help support municipal waste abatement programs and/or new program development. Supplemental funding, however, should not be depended on for long-term program sustainability. Before requesting supplemental additional grant program dollars, it is critical that your municipality is willing to support and sustain the services before implementation. Please be aware that there is a limited amount of supplemental funding available for this section. If the County receives more funding requests than funds, the funds may be reduced or denied for a municipalities supplemental funding request. Grants will be evaluated based on which projects best help the County meet the State mandated goal of 75% by 2030. The maximum supplemental grant available may be up to $20,000.00 per municipality. Do you need additional funds to grow existing waste abatement programs? r Yes r No In the box below, please include the following information: • Identify need for supplemental funding; • Describe project scope and design; • Describe how the project may benefit multiple municipalities or the County as a whole; • Note key stakeholders participating in project activities, including project collaborators; • Quantify and list expected outcomes, such as, new materials to be collected, projected amountto be collected, percentage increase of currently collected materials if supplemental grant funding is approved. The city is requesting $20,000, more if funds available, so they can provide recycling services for: -Curbside organics service (comingled with yard waste) i.e. carts, collection, disposal, promotion, and also to provide starter kits for households beginning the program, plus a bag of finished compost is offered as a promotion from the high school Key Club and the Shakopee Mdewakanton Sioux Organics Recycling Facility (Plate to Garden activity is a MN Composting Council program). • Curbside collection of electronics and mattresses for recycling. • Expanding drop-off options to keep hazardous materials out of the waste (such as HH batteries and fluorescent bulbs), plus for recycling of special items that are not acceptable in the single sort system (such as film plastics, Styrofoam, and string lights). The weekly drop-off center, in partnership with the Heights -Fridley Kiwanis Club, is very convenient for southern Anoka County residents and small businesses. • Municipal recycling events such as a citywide garage sale weekend and a public papershredding event with the Lions Club. • Coordinating with quasi -city and private events to utilize recycling and organic services, such as the Lions Club Jamboree and City picnic. • Promotions with a 2nd recycling guide mailed citywide in the fall (distribute Somali and Spanish versions at City buildings and Library), a Reuse guide, and Recycling Champion recognitions. We expect our recycling tons to increase 1%. Project Budget List all project elements that require funding. Use the ADD button to add elements to the chart. PROJECT ELEMENT . Organics recycling activities 31,200.00 Recycling enhancement activities 5,500.00 Total Supplemental Funding Requested $ 36,700.00 EXPENSE` 8/10 DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 Labor & Staffing (All Programs) Salary and labor directly related to recycling program administration and implementation may be funded up to 75%of total SCORE funding allocation. General Program Administration " $ 43,968.00 509/6 of MaxAvoilable Funding (Not including Supplemental Funding) Program Implementation' $ 21,984.00 25910 of MaxAvoilable Funding (Not including Supplemental Funding) View Eligible Expenses ............_. ........_.... Labor& Staffing (Ali Programs) Expenses $ 65,952.00 Summary of Funding Requested Base Funding Requested $-1,630.00 Enhancement Funding Requested Drop-off Grant Requested $ 15,030.00 General Enhancement Grant Requested $ 14,480.00 Organics Grant Requested $ 40,200.00 Total Enhancement Funding Requested $ 69,710.00 Supplemental Funding Requested $ 36,700.00 Labor & Staffing Funding Requested $ 65,952.00 Total Funding Requested Date: Name:' Title: Total Funding Granted 7Ba,eng Granted Drop-off Funding Granted I • 07/01/2021 Jesse Davies Refuse Coordinator -1,630.00 $ 15,000.00 $ 170,732.00 M DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989E0 General Enhancement Funding Granted $ 8,991.00 I m_ Organics Funding Granted $ 8,991.00 Supplemental Funding Granted $ 20,000.00 Labor & Staffing Funding Granted 56,585.00 Total Funding Granted $ 107,937.00 ***Office Use Only*** Received By: Sue Doll Date: 07/01/2021 Manager Notes for Reporters: Needed to reduce staffing amount by $9367.00 to not exceed total amount of funding available after Supplemi Response created on: Jul 1, 2021 at 08:07 AM CDT by Robin.Wodziak@co.anoka.mn.us Response last updated on: Sep 10, 2021 at 02:14 PM CDT by Robin.Wodziak@co.anoka.mn.us 10/10 DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989EO 2022 Anoka County Municipal Waste Abatement Grant Funding Award Letter The Municipality of Columbia Heights is eligible for a total of $87,937.00 for their Municipal program abatement efforts in 2021, plus if awarded upon request up to an additional $20,000.00. The total funding for the 2022 Residential Recycling Program is based on the budgeted amounts stated in the Municipal Waste Abatement Grant Funding Application. Check one below: x (08-02-2021) The grant application was received on or before August 2, 2021. The grant application was not received on or before August 2, 2021. Therefore, the municipality is only eligible for the Base Funding Allocation. The Grant Funding Award for Columbia Heights is as follows: Amount Eligible I Amount Requested I Amount Awarded Base Funding Allocation 1 $ 54,955.00 1 $ (1,630.00) $ (1,630.00) Beginning in 2022, expenses for Labor and Staffing will only be allowed up to 75% of total program grant. See the calculation matrix in the application packet: the amount requested by the Municipality of Columbia Heights for Labor and Staffing was $65,952.00, the amount allowed is $65,952.00. Enhancement Funding Grant Amount Eligible Amount Requested Amount Awarded Drop-off Grant $ 15,000.00 $ 15,030.00 $ 15,000.00 General Enhance-ment Grant $ 8,991.00 $ 14,480.00 $ 8,991.00 Organics Grant $ 8,991.00 $ 40,200.00 $ 8,991.00 Additional Grant $ 20,000.00 $ 36,700.00 $ 20,000.00 Labor & Staffing $ 56,585.00 TOTAL $ 109,567.00 Total Funding Award (Base + Enhancement Funding) I $ 107,937.00 To the extent that the Municipality requested funds in excess of the total eligible amount, the excess amount in any category is denied. Reviewed by: Jill Curran Dated: _ 09/10/2021 Approved by: Alison Peterson Dated: _ 09/14/2021 Contract # C0008785 DocuSign Envelope ID: OA077D7A-9610-4BA4-AD18-B5DE4A1989EO Contract# C0008785 ANOKA COUNTY HUMAN SERVICES CONTRACTOR INFORMATION SHEET Please review the following information for accuracy and Angie Rodine completeness, indicate any changes, -sign and return to: Anoka County Human Services 2100 3rd Ave, Suite 500 Anoka, MN 55303 LEGAL NAME FOR CONTRACTOR: Columbia Heights, City of (Legal name and name on Certificate of Insurance must be exactly the some in order for County Signatures to be obtained on the Contract.) Doing Business As: Columbia Heights, City of Business/Corporate Address: 590 40th Avenue NE Columbia Heights, MN 55421 National Provider Identification (NPI) #: Federal Tax Identification M 41-6005069 NOTICE: Federal Business Tax ID/Social Security Number is needed for tax purposes as mandated by Section 1211 of the Tax Reform Act of 1976 and Minn. Stat 270.66. This information will be shared with the Minnesota Department of Revenue, the Minnesota Department of Human Services, the Internal Revenue Service, and the U.S. Department of Health, Education and Welfare for the purposes of administering the income tax, child support obligation and social security tax programs. individual who Contractor is designating to receive notice under the contract and to act as the responsible authority for data requests under the Minnesota government data practices act (Minn. Stat. Chap. 13): Name: Phone: Fax: Email: Kevin Hansen 763-706-3700 763-706-3601 khansen@columbiaheightsmn.gov DocuSigncd by: Signature (Required): is Date: —,�srsa�sa�aa� Insurance Agency: Telephone Number of Insurance Agent: Person Completing this Form: Name: Kelli Bourgeois Name of Agent: Title: City Manager 10/8/2021 Phone: 763-706-3609 Fax: 763-706-3601 Email: kbourgeois@columbiaheightsm Certificate Of Completion Envelope Id: OA077D7A96104BA4AD18B5DE4A1989E0 Subject: City of Columbia Heights SCORE C0008785 Source Envelope: Document Pages: 21 Signatures: 5 Certificate Pages: 5 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 10/1/2021 12:43:17 PM Security Appliance Status: Connected Storage Appliance Status: Connected Signer Events Kelli Bourgeois kbourgeois@columbiaheightsmn.gov City Manager City of Columbia Heights Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Accepted: 10/8/2021 1:32:02 PM ID:2c690b11-8673-4Oa5-ac64-e7530d5824c0 Company Name: Anoka County Amada Marquez Simula amarquersimula@columbiaheightsmn.gov Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Accepted: 10/11/2021 4:18:26 PM ID:a53384dd-Oe4a-4f64-8899-ba92260e77de Company Name: Anoka County Rhonda Sivarajah Rhonda.Sivarajah@co.anoka.mn.us County Administrator Anoka County Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Accepted: 2/16/2021 11:11:49 AM ID: c34328cc-2ab0-46f4-a66e-f9c54cf527c4 Company Name: Anoka County Holder: Angie Rodine angela.rodine@co.anoka.mn.us Pool: StateLocal Pool: HS-Public Health & Environmental Services Signature Dxusia-d Lr: at5i57+98�aa Signature Adoption: Pre -selected Style Using IP Address: 50.224.112.130 c�su�e�or CP057 Signature Adoption: Pre -selected Style Using IP Address: 75.168.136.29 oo«s io�w ey: Y�0.'�C05�C23&EE Signature Adoption: Pre -selected Style Using IP Address: 156.98.106.253 DocuSign Status: Completed Envelope Originator: Angie Rodine Anoka County Government Center 2100 3rd Avenue Anoka, MN 55303 angela.rodine@co.anoka.mn.us IP Address: 156.98.106.233 Location: DocuSign Location: DocuSign Timestamp Sent: 10/1/2021 12:49:58 PM Viewed: 10/8/2021 1:32:02 PM Signed: 10/8/2021 1:33:57 PM Sent: 10/8/2021 1:34:01 PM Viewed: 10/11/2021 4:18:26 PM Signed: 10/11/2021 4:19:45 PM Sent: 10/12/2021 7:53:59 AM Viewed: 10/12/2021 8:48:09 AM Signed: 10/12/2021 8:48:18 AM Signer Events Signature Kathryn M Timm °°`v5Qnedhj Kathryn.Timm@co.anoka.mn.us Security Level: Email, Account Authentication'°9a9snc.e+en (Optional) Signature Adoption: Drawn on Device Using IP Address: 156.98.237.31 Electronic Record and Signature Disclosure: Accepted: 10/12/2021 8:57:33 AM ID: 97e 1287c-Ob4c-42f6-babb-729df39ef34f Company Name: Anoka County In Person Signer Events Signature Editor Delivery Events Status Angie Rodine VIEWED angela.rodine@co.anoka.mn.us Administrative Secretary Anoka County Using IP Address: 156.98.106.233 Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Accepted: 1/8/2021 1:44:58 PM ID:6e2d5Oad-740c-4672-beb3-aa4bab51e013 Company Name: Anoka County Agent Delivery Events Status Intermediary Delivery Events Status Certified Delivery Events Status Carbon Copy Events Status Jesse Davies jdavies@columbiaheightsmn.gov COPIED Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jill Rykhus COPIED JiII.Rykhus@co.anoka.mn.us Senior Office Manager Anoka County Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jill Rykhus COPIED JiII.Rykhus@co.anoka.mn.us Senior Office Manager Anoka County Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Timestamp Sent: 10/12/2021 8:48:24 AM Viewed: 10/12/2021 8:57:33 AM Signed: 10/12/2021 9:02:33 AM Timestamp Timestamp Sent: 10/11/2021 4:19:49 PM Viewed: 10/12/2021 7:53:33 AM Completed: 10/12/2021 7:53:58 AM Timestamp Timestamp Timestamp Timestamp Sent: 10/1/2021 12:49:57 PM Viewed: 10/1/2021 2:25:58 PM Sent: 10/12/2021 7:53:58 AM Sent: 10/12/2021 8:48:23 AM Carbon Copy Events Glenna Anderson Glenna.Anderson@co.anoka.mn.us Legal Assistant -Civil Division Anoka County Attorney's Office Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status COPIED Robin Wodziak COPIED C Robin.Wodziak@co.anoka.mn.us V L Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Timestamp Sent: 10/12/2021 9:02:38 AM Sent: 10/12/2021 9:02:39 AM Witness Events Signature Timestamp Notary Events Signature Timestamp 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