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HomeMy WebLinkAbout07-08-2021 Special City Council WS Packet SPECIAL CITY COUNCIL WORK SESSION Mayor Amáda Márquez Simula Councilmembers John Murzyn, Jr. Connie Buesgens Nick Novitsky Kt Jacobs City Manager Kelli Bourgeois Public Safety Bldg—Training Room, 825 41st Ave NE Thursday, July 08, 2021 3:00 PM AGENDA ATTENDANCE INFORMATION FOR THE PUBLIC Members of the public who wish to attend may do so in-person, by calling 1-312-626-6799 and entering meeting ID meeting ID 891 4134 4862, or by Zoom at https:us02web.zoom.us/j/89141344862. For questions please call the Administration Department at 763-706-3610. CALL TO ORDER/ROLL CALL WORK SESSION ITEMS 1. SACA Relocation 2. Update on Sewer Modeling for Sanitary Sewer Collection District 1 3. September Work Session Date 4. Park Use ADJOURNMENT Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 72 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 1 SACA New Community Food Site SOUTHERN ANOKA COMMUNITY ASSISTANCE Presented to The City of Columbia Heights City Council: Working Session 7.8.21 2 Item 1. Community Assessment Highlights: ●Interviewees overwhelmingly believe that SACA is an essential service in the Anoka County and NE Minneapolis area. SACA is well known as providing hunger relief in a dignified way, and for going above and beyond in their active role in the community. ●Interviewees would like to see SACA expand its services to reach an even larger portion of the community that is in need. ●Interviewees believe that SACA would benefit from a new facility that would provide a larger warehouse, larger thrift store, and client community gathering spaces. ●Interviewees generally agree that a larger staff would help SACA expand their operations. 3 Item 1. Stakeholder Quotes: ●New Location ○“The future could include a bigger location, closer to a bus line or busier area...a bigger thrift store, bigger warehouse, materials to be more welcoming, and more things that explain what SACA does.” -SACA Stakeholder ○"Provide them with a large enough building; larger than they needed so they could expand over time. Giving SACA the space that they could occupy as they need it. That would be great.” –Community Leader ●Expanded Services ○"People could get behind the idea of providing a community space for youth in Junior High and High School. We could really be mentors; adults mentoring the youth, and creating their bond" -SACA Stakeholder ●Increased Staffing ○"SACA needs more staffing . . . we are small, and so many resources go into actually feeding people. We need to hire staff in order to serve the community."-SACA Stakeholder 4 Item 1. SACA’s New Home ●Since its founding in 1976, SACA Food Shelf and Thrift Store has remained committed to providing basic needs services to the communities of Columbia Heights, Hilltop, Fridley, Spring Lake Park, and Northeast Minneapolis. ●As a 501 (c)(3) nonprofit, our goal is to serve participants with dignity and respect, and to provide a positive pathway to stability & self sufficiency. ●Each year, we see an increased need in the community, and 2020 was no exception. SACA has been here to help our neighbors through tough times for over four decades. Quick facts ●Our food deliveries to homebound seniors and people with disabilities help prevent isolation and provide an opportunity for regular check-ins. ●SACA provides a safety net and upward mobility to the increasing number of families who are facing food insecurity in our community. ●SACA had 2,500 first time participants in 2020, an increase of 35%. ●The new location will provide us with 11,500 square feet of space to expand our service to the community, an increase of 75% over our current footprint. 5 Item 1. SACA Clients 6 Item 1. Site and Plans for SACA’s New Home 7 Item 1. Site and Plans for New SACA Home 8 Item 1. Sources and Uses ●Uses -$2,353,237 ○Total Construction (Hard Costs) $2,041,300 ■Acquisition -$250,000 ■Construction -$1,510,000 ■Equipment -$125,000 ■Contingency –$156,300 ○Soft Costs -$130,637 ■Design -$59,565 ■Permitting and Fees –$10,350 ■Miscellaneous –$60,722 ○FF&E and Owner Provided Items $181,300 ●Sources -$5,527,500 ○TEBQ Loan -$1,000,000 ○Congressional Earmark -$1,000,000 ○Governor’s Discretionary Request -$1,500,000 ○Metropolitan Council/LCA -$300,000 ○County ARPA Funds -$200,000 ○MWMO -$60,000 ○Municipal Requests (in-kind or cash) (Columbia Heights, Fridley, Spring Lake Park) -approximately $200,000/each ○Foundation and Corporate Support –$292,500 ○Individual/Sponsorships -$200,000 ○Otto Bremer Trust PRI -$250,000 ○USDA -$125,000 9 Item 1. Public Sector Funding Summary ●TEBQ ○SACA has started conversations regarding a TEBQ loan with Northeast Bank and next steps will be determined following a meeting with the bank on July 15, 2021 ●Governor’s Request ○SACA will be approaching the Governor’s office for a discretionary request of $1.5 million Congressional Earmark ○Senators Smith and Klobuchar will announce their priority projects on July 24th ●DEED Community Projects Grant ○request $1.5 million, Announcement: August 1, 2021 ●Metropolitan Council ○LCA Application is due 9/7/2021 with an anticipated decision by late 2021 10 Item 1. Community Engagement ●SACA will be launching a new microsite to serve as a resource point for community members to engage with SACA around design of the new facility ●SACA will hold a virtual convenings to solicit community feedback on the new building ●SACA will engage community members at the following events: Columbia Heights Community Centennial, National Night Out, SACA Produce Drops, and door knocking 11 Item 1. Proposed Design/Build Timeline Fundraising (Ongoing) Design 100% Schematic August 2021 Permitting Fall 2021 Construction Phase March 2022 Grand Opening October 2022 12 Item 1. CITY COUNCIL MEETING AGENDA SECTION WORK SESSION MEETING DATE JULY 8, 2021 ITEM: UPDATE ON SEWER MODELING FOR SANITARY SEWER COLLECTION DISTRICT 1 DEPARTMENT: Public Works BY/DATE: Kevin Hansen 7/2/2021 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability X_Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The City of Columbia Heights has three collection districts providing sanitary sewer service for the entire city (attached). The City has previously experienced flow capacity issues in the trunk sanitary sewer system in Collection District 1, west of Central along 43rd Avenue. Issues such as size of pipe, grades or slope of the pipe, and flows exceeding the design capacity may be contributing factors reducing flow capacity. With proposed and/or potential development in Collection District 1, the City Council authorized an in-depth analysis of the primary trunk mains serving this entire district to evaluate current pipe capacity and provide recommendations to ensure sufficient future capacity for sewage flows are available. The attached report identifies significant pipe restrictions from Central Avenue NE to 2 ½ Street NE. Options for remediating the pipe restrictions were created and presented to the Council at the June work session. Cost estimates are provided here with a recommendation from Public Works staff. The fo ur options are: 1. Pipe Bursting. Pipe bursting is a trenchless method of replacing buried pipelines without the need for a traditional construction trench. The existing pipe is broken during the bursting process and a new sanitary sewer line is placed in the void in the same process. Launching and receiving pits are constructed to allow for the equipment to access the pipe to be expanded. Additional pits are required to re-connect service lines and lateral lines after the pipe bursting is completed. Approximately 5,620 feet of pipe bursting would be required between Van Buren Street and 2 ½ Street as shown on Figure 7. The estimated project costs associated with this alternative are $4,190,000. This includes a construction contingency, along with engineering and administrative costs. 2. By-Pass Piping and Pipe Bursting. This option includes installing a new sanitary sewer main in 44th Avenue between Jackson Street and Washington Street through traditional construction methods. The new main would provide additional capacity in the sanitary sewer system east of Washington Street. Pipe bursting would then be used to provide additional capacity from Washington Street to 2 ½ Street. Approximately 2,230 feet of new sanitary sewer main and 2,970 feet of pipe bursting would be required between Van Buren Street and 2 ½ Street as shown on Figure 8. The estimated project costs associated with this alternative are $3,184,000. This includes a construction contingency, along with 13 Item 2. City of Columbia Heights - Council Letter Page 2 engineering and administrative costs. 3. By-Pass Piping. This option includes a new sanitary sewer main constructed in 44th Avenue from Van Buren Street to Main Street through traditional or open cut construction methods. The new main would provide additional capacity for the entire sanitary sewer system west of Central Avenue. Approximately 5,220 feet of new sanitary sewer main would be required between Van Buren Street and Main Street as shown on Figure 9. The estimated project costs associated with this alternative are $2,196,000. This includes a construction contingency, along with engineering and administrative costs. Of the costs associated with this alternative, over half are associated with street repairs. If combined with a City roadway improvement project (44th Avenue was programmed for 2021 and 2022), the relative cost of the sanitary sewer installation would be much lower. 4. Lift Station and Force main. A new sanitary sewer lift station could be installed near the intersection of 43rd Avenue and Jackson Street. The lift station would pump sewage to a point in the system where adequate capacity exists. For this project, the sewage would be pumped to the 30 -inch sanitary sewer main located in Main Street. In addition to lift station construction, approximately 5,220 feet of new sanitary sewer force main would be required between the lift station and Main Street as shown on Figure 10. The force main could be installed with trenchless technology, limiting impacts of construction. The estimated project costs associated with this alternative are $2,292,000. This includes a construction contingency, along with engineering and administrative costs. This alternative is unique in that operational costs will be required for the facility. This includes maintenance, electricity cost and eventual replacements of the pumps, and other equipment at the site. Option 1 of pipe bursting is the most expensive, and complex. It will interrupt the service for many homes and result it multiple road closures and detours. Public Works does not recommend this option. Option 2 of by-pass piping and pipe bursting is a hybrid between adding all new pipe to handle increase d flow, and pipe bursting to increase size of existing pipe . It is also more expensive than other options, but does eliminate some of the pipe bursting south of 44th Ave NE. Public Works does not recommend this option due to cost. Option 3 of by-pass piping is the most cost effective and straightforward option available. With the expected reconstruction of 44th Ave NE in 2022-2023 the cost of the sanitary sewer construction can be mitigated. The residential mains that feed into the existing sanitary sewer trunk mains can be directed to the new pipe, and capacity will be increased for all of District 1. Public Works recommends this option. Option 4 of adding a new lift station and force main adds new complexity to the sanitary sewer system. L ift stations require continual upkeep, maintenance and add additional operating expense. Public Works does not recommend this option. 14 Item 2. City of Columbia Heights - Council Letter Page 3 DEFINITIONS: Lift Station: A lift station is designed to collect sanitary sewer wastewater from an area of town that cannot discharge using gravity. The station has a wet well designed to hold the sewage, and pumps to provide the force necessary to move it up hill through force mains to a point that it can begin to flow in the gravity system. Columbia Heights currently has four sanitary sewer lift stations. Sanitary Main: A sewer pipe 8-10” in size that collects wastewater from homes and business. Sanitary mains operate using gravity, and collect and direct wastewater downhill to trunk main. Trunk Main: A sanitary sewer pipe that collects many mains as it moves wastewater through town. Trunk mains are larger and collect fewer homes and businesses by direct connection. Trunk mains operate using gravity to collect and direct wastewater downhill to interceptors owned by the MCES. Infiltration and Inflow (I-I): Inflow means water other than wastewater that enters a sewer system directly from sources such as roof leaders, found ation drains, yard drains, manhole covers, cross connections between storm sewers and sanitary sewers, catch basins, storm water runoff and other drainage structures. Infiltration means water other than wastewater that enters the sewer system from the ground through defective pipe, pipe joints, and manholes. Excessive I-I means the quantity of flow during storm events that results in chronic operational problems related to hydraulic overloading of the collection system. Chronic operational problems may include surcharging, backups, bypasses, and overflows. Peaking Factor: Peak hourly flow + I/I (normal) RECOMMENDED MOTION(S): MOTION: NONE – Informational Only ATTACHMENT(S): Sewer District Maps – Figure 2, Figure 3, Table 2, Figure 7, Figure 8, Figure 9, Figure 10 15 Item 2. 16 Item 2. 17 Item 2. 18 Item 2. ID 25 Ex. 10" / Prop. 12" L = 151' ID 24 Ex. 10" / Prop. 12" L = 93' ID 23 Ex. 10" / Prop. 12" L = 88' ID 22 Ex. 10" / Prop. 15" L = 95' ID 21 Ex. 10" / Prop. 15" L = 237' ID 20 Ex. 12" / Prop. 18" L = 332' ID 19 Ex. 12" / Prop. 18" L = 217' ID 18 Ex. 12" / Prop. 18" L = 332' ID 17 Ex. 12" / Prop. 18" L = 332' ID 16 Ex. 12" / Prop. 18" L = 332' ID 15 Ex. 12" / Prop. 18" L = 443' ID 14 Ex. 12" / Prop. 18" L = 332' ID 13 Ex. 15" / Prop. 18" L = 333' ID 12 Ex. 15" / Prop. 18" L = 331' ID 11 Ex. 15" / Prop. 18" L = 331' ID 10 Ex. 15" / Prop. 18" L = 309' ID 9 Ex. 15" / Prop. 18" L = 335' ID 8 Ex. 15" / Prop. 18" L = 331' ID 7 Ex. 15" / Prop. 18" L = 333' ID 6 Ex. 15" / Prop. 18" L = 333' . . . . . . . . . . . . . . . . . . . . 8'' 24'' 10'' 30''30'' 8'' 30'' 8'' 30'' 44TH AVE NE 6TH ST NE 5TH ST NE 7TH ST NE 4TH ST NE 2ND ST NE MAIN ST NE 3RD ST NE 45TH AVE NE 41ST AVE NE CENTRAL AVE NE MONROE ST NE JEFFERSON ST NE MADISON ST NE QUINCY ST NE UNIVERSITY AVE NE WASHINGTON ST NE C ST 46TH AVE NE A ST 2 1/2 ST NE 46 1/2 AV E NE D ST B S T TYLER ST NE 43RD AVE NE 42ND AVE NE E ST MAUREEN DR NE JACKSON ST NE VAN BUREN ST NE TYLER PL NE 40 1/2 AV E NE KAREN LN NE KATHY LN NE Q U I N C Y W A Y N E CALIFORNIA ST NE Q U I N C Y W A Y N E JACKSON ST NE VAN BUREN ST NE CENTRAL AVE NE JACKSON ST NE 46TH AVE NE D ST 3RD ST NE 43RD AVE NE JACKSON ST NE 41ST AVE NE VAN BUREN ST NE 45TH AVE NE UNIVERSITY AVE NE 42ND AVE NE UNIVERSITY AVE NE 46TH AVE NE Map Document: H:\COLHTS\0R1124055\GIS\ESRI\MCES 30-inch Analysis\Figures\Figure 7-2 - Sanitary Sewer Upsize.mxd | Date Saved: 6/9/2021 8:47:35 PM Sanitary Sewer Analysis City of Columbia Heights, MN Figure 7 - Alternative 1 - Pipe Bursting June 2021 Legend !I Curren t Pipe Remains Pip e Upsized (Pipe Bursting) Modeled Sanitary Manhole Unmode led Sanitary Manho le Unmode led Sanitary Pip e Redevelopment Area s Parcels 0 600Feet Source: City of Columbia Heights, Anoka County 62 Units 550 Units 19 Item 2. !( !( !( !( !( !( E E E E REROUTE PIPE = 15" BASED ON PIPE SLOPE AND MINIMUM GRADE REQUIREMENTS. ID 13 Ex. 15" / Prop. 18" L = 333' ID 12 Ex. 15" / Prop. 18" L = 331' ID 11 Ex. 15" / Prop. 18" L = 331' ID 10 Ex. 15" / Prop. 18" L = 309' ID 9 Ex. 15" / Prop. 18" L = 335' ID 8 Ex. 15" / Prop. 18" L = 331' ID 7 Ex. 15" / Prop. 18" L = 333' ID 6 Ex. 15" / Prop. 18" L = 333' . . . . . . . . . ID 14 Ex. 12" / Prop. 18" L = 332' L = 659' L = 338' L = 332' L = 234' L = 332' L = 332' 24'' 30''30'' 30'' 30'' 44TH AVE NE 6TH ST NE 5TH ST NE 7TH ST NE 4TH ST NE 2ND ST NE MAIN ST NE 3RD ST NE 45TH AVE NE 41ST AVE NE CENTRAL AVE NE MONROE ST NE JEFFERSON ST NE MADISON ST NE QUINCY ST NE UNIVERSITY AVE NE WASHINGTON ST NE C ST 46TH AVE NE A ST 2 1/2 ST NE 46 1/2 AV E NE D ST B S T TYLER ST NE 43RD AVE NE 42ND AVE NE E ST MAUREEN DR NE JACKSON ST NE VAN BUREN ST NE TYLER PL NE 40 1/2 AV E NE KAREN LN NE KATHY LN NE Q U I N C Y W A Y N E CALIFORNIA ST NE JACKSON ST NE 3RD ST NE Q U I N C Y W A Y N E VAN BUREN ST NE UNIVERSITY AVE NE D ST 43RD AVE NE 42ND AVE NE UNIVERSITY AVE NE 45TH AVE NE VAN BUREN ST NE CENTRAL AVE NE JACKSON ST NE 46TH AVE NE 46TH AVE NE JACKSON ST NE 41ST AVE NE 8'' 12'' 10'' 10'' 10'' 10'' 12'' 12'' 10'' 8'' 12'' 12'' 8'' 12'' 10'' Map Document: H:\COLHTS\0R1124055\GIS\ESRI\MCES 30-inch Analysis\Figures\Figure 8-1 - Sanitary Sewer Reroute.mxd | Date Saved: 6/9/2021 8:49:10 PM Sanitary Sewer Analysis City of Columbia Heights, MN Figure 8 - Alternative 2 - Bypass Piping & Pipe Bursting June 2021 Legend !I Curren t Pipe Remains Pip e Upsized (Pipe Bursting) Proposed Reroute O ptio n E Proposed Plug !( Proposed Reroute MH Modeled Sanitary Manhole Unmode led Sanitary Manho le Unmode led Sanitary Pip e Redevelopment Area s Parcels 0 600Feet Source: City of Columbia Heights, Anoka County 62 Units 550 Units 20 Item 2. ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! E E E E E E E E REROUTE PIPE = 15" BASED ON PIPE SLOPE AND MINIMUM GRADE REQUIREMENTS. 15'' 12'' 15'' 24'' 15'' 30'' 15'' 15'' 15'' 30'' 15'' 15'' 30'' 30'' L=659 L=340 L=338 L=335 L=333 L=332 L=330 L=313 L=301 L=327 L=323 L=234 L=330 L=332 L=332 44TH AVE NE 6TH ST NE 5TH ST NE 7TH ST NE 4TH ST NE 2ND ST NE MAIN ST NE 3RD ST NE 45TH AVE NE 41ST AVE NE CENTRAL AVE NE MONROE ST NE JEFFERSON ST NE MADISON ST NE QUINCY ST NE UNIVERSITY AVE NE WASHINGTON ST NE C ST 46TH AVE NE A ST 2 1/2 ST NE 46 1/2 AV E NE D ST B S T TYLER ST NE 43RD AVE NE 42ND AVE NE E ST MAUREEN DR NE JACKSON ST NE VAN BUREN ST NE TYLER PL NE 40 1/2 AV E NE KAREN LN NE KATHY LN NE Q U I N C Y W A Y N E CALIFORNIA ST NE 3RD ST NE Q U I N C Y W A Y N E VAN BUREN ST NE 45TH AVE NE 46TH AVE NE JACKSON ST NE 41ST AVE NE JACKSON ST NE CENTRAL AVE NE 42ND AVE NE VAN BUREN ST NE UNIVERSITY AVE NE UNIVERSITY AVE NE 46TH AVE NE 43RD AVE NE D ST JACKSON ST NE 8'' 12'' 10'' 10'' 12'' 10'' 12'' 8'' 12'' 12'' 10'' 8'' 12'' 10'' 10'' Map Document: H:\COLHTS\0R1124055\GIS\ESRI\MCES 30-inch Analysis\Figures\Figure 9-1 - Sanitary Sewer Reroute Opt2.mxd | Date Saved: 6/9/2021 9:09:42 PM Sanitary Sewer Analysis City of Columbia Heights, MN Figure 9 - Alternative 3 - Bypass Piping June 2021 Legend !I Curren t Pipe Remains Proposed Reroute O ptio n E Proposed Plug Modeled Sanitary Manhole Unmode led Sanitary Manho le Unmode led Sanitary Pip e Redevelopment Area s Parcels 0 600Feet Source: City of Columbia Heights, Anoka County 62 Units 550 Units 21 Item 2. ") 44TH AVE NE 6TH ST NE 5TH ST NE 7TH ST NE 4TH ST NE 2ND ST NE MAIN ST NE 3RD ST NE 45TH AVE NE 41ST AVE NE CENTRAL AVE NE MONROE ST NE JEFFERSON ST NE MADISON ST NE QUINCY ST NE UNIVERSITY AVE NE WASHINGTON ST NE C ST 46TH AVE NE A ST 2 1/2 ST NE 46 1/2 AV E NE D ST B S T TYLER ST NE 43RD AVE NE 42ND AVE NE E ST MAUREEN DR NE JACKSON ST NE VAN BUREN ST NE TYLER PL NE 40 1/2 AV E NE KAREN LN NE KATHY LN NE Q U I N C Y W A Y N E CALIFORNIA ST NE VAN BUREN ST NE 3RD ST NE Q U I N C Y W A Y N E 43RD AVE NE JACKSON ST NE 42ND AVE NE 46TH AVE NE CENTRAL AVE NE UNIVERSITY AVE NE VAN BUREN ST NE UNIVERSITY AVE NE 41ST AVE NE JACKSON ST NE 46TH AVE NE D ST 45TH AVE NE JACKSON ST NE 8'' 24'' 15'' 12'' 30'' 10'' 10'' 30'' 12'' 10'' 15'' 15'' 12'' 30'' 12'' 10'' 15'' 12'' 15'' 15'' 12'' 8'' 15'' 15'' 8'' 12'' 30'' 10'' 10'' Map Document: H:\COLHTS\0R1124055\GIS\ESRI\MCES 30-inch Analysis\Figures\Figure 10 - Sanitary Sewer Lift Station.mxd | Date Saved: 6/9/2021 1:08:28 PM Sanitary Sewer Analysis City of Columbia Heights, MN Figure 10 - Alternative 4 - Lift Station & Forcemain June 2021 Legend !I ") Proposed Lift Station Proposed Force Main Modeled Sanitary Manhole Unmode led Sanitary Manho le Current Pipe Remains Unmode led Sanitary Pip e Redevelopment Area s Parcels 0 600Feet Source: City of Columbia Heights, Anoka County 62 Units 550 Units 22 Item 2. CITY COUNCIL WORK SESSION AGENDA SECTION WORK SESSION ITEMS MEETING DATE JULY 8, 2021 ITEM: September Work Session Date DEPARTMENT: Administration BY/DATE: Nicole Tingley, 7/2/2021 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: The September Work Session is currently scheduled for Tuesday, September 7, 2021 which is the day after Labor Day. Would the City Council like to reschedule this to a different date? Please come with alternative dates and times that will work for you. 23 Item 3. CITY COUNCIL WORK SESSION AGENDA SECTION WORK SESSION ITEMS MEETING DATE JULY 8, 2021 ITEM: Park Use DEPARTMENT: Administration BY/DATE: Kelli Bourgeois, 7/6/2021 CITY STRATEGY: (please indicate areas that apply by adding a bold “X” in front of the selected text below) _Safe Community _Diverse, Welcoming “Small-Town” Feel _Economic Strength _Excellent Housing/Neighborhoods _Equity and Affordability _Strong Infrastructure/Public Services _Opportunities for Play and Learning _Engaged, Multi-Generational, Multi-Cultural Population BACKGROUND: Councilmember Buesgens would like to start a conversation with the City Council about disrespectful people taking advantage of the park facilities and leaving them trashed. This will be added to the August Work Session agenda for further discussion. 24 Item 4.