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Home My WebLink About2020 Library Proposed Detailed BudgetThe City of CH Columbia Heights 2020 PROPOSED DETAIL BUDGET LIBRARY CITY OF COLUMBIA HEIGHTS Library Budget 2020 Table of Contents Summary of Revenue and Expenses ............................................... 2 Proposed Expenses and Narrative ............................................... 3-4 ExpenseDetail.............................................................................. 5-6 Summary of Costs........................................................................ 7-8 Certification of Minimum Local Support ........................................ 9 Library Levy and Maintenance of Effort History....... .................... 10 Notes.. ......................................................................................11-12 1 CITY OF COLUMBIA HEIGHTS Library Budget 2020 Revenue 30999 Taxes 1,002,850 31999 Licenses & Permits - 32999 Intergovernmental 33999 Charge for Services 15,300 34999 Fines & Forfeits 11,000 35999 Miscellaneous 12,500 36999 Sales and Related Charges 39199 Transfers & Non Rev Receipts 11,000 Total Revenue 1,052,650 Expenses 0999 Personal Services 1999 Supplies 2999 Other Services and Charges 4999 Capital Outlay 6999 Contingencies & Transfers Total Expenses Change to Fund Balance 706,700 98,500 232,950 14,500 1,052,650 CITY OF COLUMBIA HEIGHTS Library Budget 2020 DEPARTMENT: LIBRARY 240 LIBRARY 45500 LIBRARY Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 CityManagcr Proposed 2020 Council Adopted 2020 Line Item Description 0999 Personal Services 564,042 604,497 670,200 706,700 706,700 1999 Supplies 52,981 93,419 98,700 98,500 98,500 2999 Other Services & Charges 175,265 203,752 219,100 232,950 232,950 4999 Capital Outlay 6999 Contingencies &Transfers 14,317 14,711 14,700 14,500 14,500 TOTALS: LIBRARY 846,606 916,379 1,002,700 1,052,650 1,052,650 Activity Description The Library serves a diverse community's need for access to resources, information, and technology in a welcoming environment. It collects and lends materials in multiple formats including books, magazines, newspapers, music, videos, and energy meters. It provides educational programs and services including literacy -based storytimes, adult language learning and literacy programs, reading programs for all ages, arts and cultural events, and home delivery of materials. The Library provides free access to computer software programs, the internet, and online research and instructional databases. It facilitates summer nutritional programs for children and provides space for individual work, study and public meetings. Library staff provide one-to-one and class -based computer instruction as well as research and reference assistance. Library staff provide customer service during S4 operational hours each week. The Library contracts with Anoka County Library for inclusion in an integrated library system to manage patron information and collection inventory, delivery of materials, and access to electronic resources such as databases, e-books, e-magazines, and downloadable audiobooks. It participates in the Metropolitan Library Service Agency (as an Associate Library), the Minitex multi -state interlibrary loan program, the Statewide Borrowers` Compact, and METRONET. These cooperative agreements enable Columbia Heights residents to gain access to library materials, special services, and electronic resources available throughout the state of Minnesota. The cooperative agreements also provide staff with professional training and development opportunities. Objectives In 2020 Library staff will connect visitors with the information and materials they need; provide a safe and welcoming space to study, work, and connect with neighbors; offer educational and entertaining programming for children and adults; and address the unique information and continuing education needs of the Columbia Heights community. 2020 will be the fourth full year in the Central Avenue facility. Borrowing of materials, use of study and meeting rooms, time spent on public computers and attendance at library programs increased in 2018 while numbers of visitors remained about the same. Library Budget Comments Continued on Next Page CITY OF COLUMBIA HEIGHTS Library Budget 2020 Library Budget Comments Continued Budget Comments on Proposed Budget The proposed budget for 2020 includes a 5% increase overthe 2019 adopted budget. Personnel: Personnel expenses account for two-thirds of the overall library budget. $36,500 of the proposed $52,900 increase for 2020 is in this area. Contracts granting a 3% wage increase have been made with all bargaining units; this increase has been extended to the part-time staff who last received a wage increase in 2016. In 2020, one of six full-time staff and three of fifteen part-time library staff will still be progressing through approved steps of pay ranges. The library aide position, which was unstaIfed from 2017 through mid-2019, will be staffed at 14 hours per week. Staffing levels are sufficient to allow 54 hours of public service each week. Supplies: The overall supplies budget is essentially unchanged from the adopted 2019 budget. The slight increase in line 2025 (AC5 supplies) anticipates the need to purchase RFID tags for the first time since 2015. A slight increase in the program supplies budget is offset by a decrease in the general supplies budget and reflects actual spending levels in 2018. A new line 2190 has been added to offer a limited number of downloadable educational videos to library users. Other Se rvi ces and Charges: This section of the budget incorporates a 6.3%increase over 2019. Electricity, gas, water and sewer were estimated at 5% over 2018 actual expenditures. Line 3810 (electrical) also includes amortized costs for the purchase and installation of rooftop solar panels. The slight Increase in line4000 (repair and maintenance) anticipates an increase forthe Columbia Heights portion of a new Anoka County Library purchase of public computer management software to enable authentication, print management, and fee collection from patron computers. Chargebacks for information systems service have increased from $22,000 in 2016 to $70,200 in 2020 based on increased numbers of public computers. The increased charge is only partially offset by an $11,000 transfer from the Cable TV fund. Capital Outlay: No capital outlay is anticipated for 2020_ Other Financing Uses: Charges for the library share of city administrative staff have decreased slightly from 2019. 4 CITY OF COLUMBIA HEIGHTS Library Budget 2020 2020 Budget Worksheet 240 45500 LIBRARY LIBRARY Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 CityManager Proposed 2020 1 Council Adopted 2020 Line Item Description PERSONAL SERVICES 1000 ACCRUED SALARIES - - - 1010 REGULAR EMPLOYEES 351,209 390,339 400,300 428,800 428,800 1011 PART-TIME EMPLOYEES 76,051 73,862 99,300 114,000 114,000 1020 OVERTIME -REGULAR 450 582 800 900 900 1030 VACATION & SICK 5,481 -1,009 1050 SEVERANCE PAY 1,813 - - - - 1070 INTERDEPARTMENTAL LABOR SERVICE 243 1,788 2,500 2,500 2,500 1210 P.E.R.A. CONTRIBUTION 31,939 34,437 37,600 40,800 40,800 1220 F.I.CA. CONTRIBUTION 32,164 35,84S 38,500 41,800 41,800 1225 FLEX BENEFIT FICA 271 - - - - 1300INSURANCE 61,190 65,119 66,800 73,900 73,900 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 3,242 3,533 3,700 4,000 4,000 1700 ALLOCATED FRINGE 1810 COLAALLOWANCE - 20,700 0999 TOTALS: PERSONAL SERVICES 564,042 604,497 670,200 706,700 706,700 SUPPLIES 2000 OFFICE SUPPLIES 930 1,331 1,000 1,200 1,200 2010 MINOR EQUIPMENT 761 825 S00 S00 S00 2011 COMPUTER EQUIPMENT 50 - 100 200 200 2020 COMPUTER SUPPLIES 145 - 100 100 2025 ACS SUPPLIES 1,627 2,391 2,4D0 2,600 2,600 2030 PRINTING & PRINTED FORMS 638 528 1,000 900 900 2170 PROGRAMSUPPLIES 1,494 1,789 1,600 1,800 1,800 2171 GENERALSUPPLIE5 4,671 4,865 5,700 5,000 5,000 2175 FOOD SUPPLIES 41 67 100 100 100 2180 BOOKS 55,346 52,310 60,000 58,000 58,000 2181 PERIODICALS, MAG, NEWSPAPERS 6,820 6,050 6,S00 6,000 6,000 2182 ELECTRONIC DATABASES - - 100 2183 E-BOOKS 5,894 8,190 6,000 8,000 8,000 2184 VIDEO CASSETTES - - - - 2185 COMPACT DISCS 6,928 7,251 6,500 5,500 5,500 2187 BOOK/CD SET 162 - 100 400 400 2188 MICROFORM - - 100 2189 DVD 7,392 7,325 6,500 6,000 6,000 2190 DOWNLOADABLE VIDEO - - 1,800 1,800 2280 VEHICLE REPAIR AND PARTS - - - 2990 COMM. PURCHASED FOR RESALE 238 352 500 400 400 1999 TOTALS: SUPPLIES 92,981 93,419 98,700 98,500 98,500 OTHER SERVICES & CHARGES 3050 EXPERT & PROFESSIONAL SERV. 15,779 17,232 18,000 17,000 17,000 3105 TRAINING & EDUC ACTIVITIES 285 430 500 500 500 3120 EDUCATIONAL REIMBURSEMENT - - 3210 TELEPHONE & TELEGRAPH 676 879 600 700 700 3220 POSTAGE 218 191 300 200 200 3250 OTHER COMMUNICATIONS 1,769 1,772 2,500 2,650 2,650 3310 LOCAL TRAVEL EXPENSE 655 673 600 700 700 5 CITY OF COLUMBIA HEIGHTS Library Budget 2020 2020 Budget Worksheet 240 45500 1LIBRARY 1LIBRARY Actual Expense 2017 Actual Expense 1 2018 Adopted Budget 1 2019 Department Proposed 2020 ICity Man3gel Proposed 2020 Council Adopted 1 1020 Line Item i)escription 3320 OUT OF TOWN TRAVEL EXPENSE - 3430 ADVERTISING OTHER 150 3500 LEGAL NOTICE PUBLISHING 3600 PROP & LIAB INSURANCE 8,539 7,900 8,300 8,100 8,100 3810 ELECTRIC 32,213 33,934 33,800 35,600 35,600 3820 WATER 2,195 2,610 2,300 2,700 2,700 3830 GAS 6,962 9,610 7,300 10,100 10,100 3850 SEWER 2,711 2,805 21800 3,000 3,000 4000 REPAIR & MAINT. SERVICES 4,714 12,213 10,000 15,000 15,000 4010 BUILDING MAINT:LABOR & BURDEN 31,100 34,200 38,200 38,200 38,200 4020 BUILDING MAINTENANCE 25,137 20,214 26,000 27,000 27,000 4040 INFORMATION SYS:INTERNALSVC 40,000 58,000 66,700 70,200 70,200 4050 GARAGE, LABOR BURD. 136 211 100 200 200 4100 RENTS & LEASES - - 4300 MISC. CHARGES 1,434 - - - 4310 CREDIT CARD FEES - - 300 300 300 4330 SUBSCRIPTION, MEMBERSHIP 400 570 600 600 600 4375 VOLUNTEER RECOGNITION 344 258 200 200 200 4380 COMMISSION & BOARDS - - - - - 4390 TAXES & LICENSES 4395 STATE SALES TAX - - - - 2999 TOTALS: OTHER SERVICES & CHARGES 175,265 203,752 219,100 232,950 232,950 CAPITAL OUTLAY 5180 OTHER EQUIPMENT - - - - 4999 TOTALS: CAPITAL OUTLAY - - - OTHER FINANCING USES 7100 OPER. TRANSFER OUT - LABOR 14,317 14,711 14,700 14,500 14,500 7370 TRANSFER OUT TO INFO SYSTEMS - - 7435 TRANSFER OUT TO: OTHER 8100 CONTINGENCIES - - - 6999 TOTALS: OTHER FINANCING USES 14,317 14,711 14,700 14,500 14,500 TOTALS: LIBRARY 846,606 916,379 1,002,700 1,052,650 1,052,650 6 CITY OF COLUMBIA HEIGHTS Library Budget 2020 FUND NUMBER 240.45500 SUMMARY OF COST FACTORS FORTH E COMING YEAR Explanation of Personnel LIBRARY BUDGET 2019 Adopted 2020 Proposed Total Total F.T.E. Total Total Comp Total Total Comp (Position Title 2019 2020 Salaries Fringe & Fringe Salaries Fringe & Fringe (Library Director 1.00 1.00 111,740 28,474 140,214 119,312 30,754 150,066 Adult Services Librarian 1.00 1.00 72,705 24,646 97,351 78,304 27,213 105,517 'Youth Service Librarian 1.00 1.00 73,807 22,421 96,228 78,304 24,213 102,517 ,Clerk Typist II - Adult 1.00 1.00 48,501 18,405 66,906 53,572 20,288 73,860 Clerk Typist II - Youth 1.00 1.00 48,535 18,410 66,945 51,493 19,958 71,451 iLibrary Clerk 1.00 1.00 45,764 17,971 63,735 48,727 19,520 68,247 (Library Pages (11) 2.02 1.94 64,,302 10,205 74,507 63,711 10,111 73,822 (Library Supervisors (3) 0.68 0.68 34,982 5,552 40,534 36,026 5,717 41,743 (Library Aide - 035 - - 14,238 2,260 16,498 COLA Allowance I - 20,700 - - - Subtotal 8.70 8.97 500,336 146,094 667,120 543,687 16Q,034 703,721 Labor Allocation Tw Public Works 2,500 511 3,011 2,500 511 3,011 Rounding 64 5 69 13 -45 -32 Total 8.70 8.97 502,900 146,600 670,200 546,200 160,500 706,700 supplies office supplies and paper 1,200 display 500 computer equipment 200 computer supplies 100 ILS supplies 2,600 printing 900 program supplies 1,800 book supplies 1,200 AV cases 600 misc. - toilet paper/paper towels 1,000 cleaning supplies 2,000 cleaning equipment parts 200 books 58,000 periodicals 6,000 electronic databases e-books 8,000 compact discs 5,500 cd/book kits 400 microform - DVDs 6,000 vehicle repair parts - Downloadable video (Kanopy) 1,800 purchase for resale 400 coffee/tea 100 98,500 Library Budget Comments Continued on Next Page VA CITY OF COLUMBIA HEIGHTS Library Budget 2020 FUND NUMBER 240.45500 SUMMARY OF COST FACTORS FOR THE COMING YEAR Library Summary of Costs Continued Other Services and Chames Integrated Library System 12,000 cataloging charges 300 disc repair 180 audit fees 1,700 collection agency Fees 11000 adult programs 800 children's programs 1,000 staff training 500 telephone 700 postage 200 internet charges 2,650 local travel - mileage 700 advertising - insurance 8,100 electricity 35,600 water 2,700 gas 10,100 sewer 1,000 copier (2) maintenance 1,000 printer (2) maintenance 400 copier/printer overage charges 2,000 public pc management software 1,000 microfilm software 100 check out/security gate maint. 1,270 AMH maintenance 9,180 fire extinguisher 50 vacuum/floor machine ma int. - building maintenance - labor 38,200 HVAC preventive maintenance 10,900 SetPoint controls 2,200 carpet & upholstery cleaning 2,750 HVAC repair 2,000 window cleaning 1,620 plumbing/electrical repair 3,000 painting 1,500 landscaping 1,000 fire alarm/sprinkler testing 900 panic alarm monitoring 500 pest control 650 Information Systems 70,200 garage fees 200 credit card fees 300 professional memberships 600 volunteer recognition 200 Capital Outlay Other Financinic- ses Operational Transfer- labor 14,500 232,950 1,052,650 LIBRARY BUDGET 8 CITY OF COLUMBIA HEIGHTS Library Budget 2020 e;�d DEPARTMENT OF EDUCATION July 2019 State Library Services 1500 Highway 36 West Roseville, MN 55113 v: 651-582-8791 f: 651-582-8752 fen ni (er. r.n ei son@ sta te. mn.us CERTIFICATION OF MINIMUM LOCAL SUPPORT REQUIREMENT: 2020 This is to certify the 2020 minimum level of financial support to be provided for operating expenses for public library services and participation in the regional public library system programs pursuant to Minnesota Statutes, Chapter 134.34 for the city of: Columbia Heights The state -certified level of library support for 2020 is: $577,535 This amount represents the equivalent of 90% of the official 2011 state -certified level of library support. 9 CITY OF COLUMBIA HEIGHTS Library Budget 2020 Maintenance of Effort and Library Levy History Minimum Level of Local Support Required YEAR LEVY 641,706 2011 757,620 577,535+ 2012 765,195 577,535+ 2013 777,000 577,535+ 2014 784,770 577,535+ 2015 804,389 577,535+ 2016 824,499 577,535+ 2017 845,111 577,535+ 2018 919,244 577,535+ 2019 955,095 577,535+ 2020 1,002,850* + 90% of 2011 *proposed 10 CITY OF COLUMBIA HEIGHTS Library Budget 2020 NOTES 11 CITY OF COLUMBIA HEIGHTS Library Budget 2020 NOTES 12