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Home My WebLink About2020 Recreation Proposed Detail BudgetCity of Columbia Heights 2020 Proposed Detailed Budget Table of Contents Recreation Summary Changes to Fund Balance....................................................... 1 Department Budgets Administration(101-45000).................................................... 2 Youth Athletics(101-45001)................................................... 6 Adult Athletics(101-45003)................................................... 9 Youth Enrichment(101-45004)................................................ 12 Traveling Athletics(101-45005)............................................:.. 15 Trips & Outings(101-45030)................................................... 18 Senior Citizens(101-45040)................................................... 21 Murzyn Hall(101-45129)...................................................... 24 Gym Fund(101-45130)......................................................... 29 After School Programs(261-45029).......................................... 32 215t Century Arts Grant(262-45020).......................................... 35 Capital Equipment(431-45000)................................................ 38 Reviewer's Notes BlankPages....................................................................... 41-42 N I O N M 0o M Ln M coo O O O , , e Lp I, M a O O 9 I O O �G O N N N M 00 m ri N N N 14 N O O tn n M O N M O O LD M O Ln , , Q M O r-I 10 M' 14 e-! 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N O m 0 u U W L/1 C Ol Ol al al m 01 Ol cn W Ol Ol Ol m 0) y C M 0) al al Ol Cl Ol M y al Ol Ol Ol (N a .., m m al m m 0) Ol ri W Ol 0) m Ol mO W w ri N M Mt Ln W m 0: 0 1-1 N mt tD Lx rn m m M M en m cn w 1° m m � v � 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: RECREATION ADMINISTRATION 101 45000 GENERAL RECREATION ADMINISTRATION Actual Expense 2017 Actual Expense 1 2018 1 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 1 2020 Council Adopted 1 2020 Line Item Description 0999 Personal Services 182,102 173,879 184,500 188,200 188,200 1999 Supplies 8,273 4,645 12,800 12,800 12,800 2999 Other Services & Charges 30,390 35,514 41,352 48,569 48,569 4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - - TOTALS: RECREATION ADMINISTI 220,766 214,038 238,652 249,569 249,569 Activity Description This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation Department is comprised of eight main areas in which the Director, fifty percent full time Clerk -Typist II, and one half-time Recreation Clerk disperse their time. Each of the nine areas has its own separate budget. This category provides salaries for the department as well as supplies and contractual services for the department. Recreation Administration also funds space allocation to the Murzyn Hall budget for office space. Objectives 1. Continue to improve customer service to our very diverse and ever changing community. 2. Promote our recreation programs by utilizing local papers, social media and schools to get advertising out to members of our community. Budget Comments on Proposed Budget The Recreation Administration proposed budget increased by $10,917 for 2020. However, $6,000 of this is only the reclassification of the annual jamboree fireworks expense from the former special events department (101.45050) to the recreation department, and not an actual increase in the overall City budget. Personal Services within this department increased $3,700 for wage adjustments. Information Systems has been increased by $900. This budget provides $2,969 for Murzyn Hall office space allocation. N City of Columbia Heights,, Minnesota 2020 Budget Worksheet 101 GENERAL ctual Actual Adopted Department City Manager Council 45000 RECREATION ADMINISTRATION J12017 pense Expense Budget Proposed Proposed Adopted a Item Description 2018 2019 2020 2020 2020 PERSONAL SERVICES 1000 ACCRUED SALARIES _ _ 1010 REGULAR EMPLOYEES 116,623 121,058 120,600 127,900 127,900 1011 PART-TIME EMPLOYEES 14,855 13,473 19,700 19,100 19,100 1012 SEASONAL EMPLOYEES 3,960 5,405 - - - 1020 OVERTIME -REGULAR 771 298 200 200 200 1030 VACATION & SICK 8,608 -3,947 - - _ 1050 SEVERANCE PAY _ _ 1070 INTERDEPARTMENTAL LABOR SERV 221 _ 1080 INTERDEPARTMENTAL LABOR CR - _ _ 1210 P.E.R.A. CONTRIBUTION 9,923 10,111 10,500 11,000 11,000 1220 F.I.C.A. CONTRIBUTION 10,431 10,794 10,700 11,300 11,300 - 1225 FLEX BENEFIT FICA _ _ _ 1300 INSURANCE 15,830 15,823 16,100 17,700 17,700 1510 WORKERS COMP INSURANCE PREM 880 864 900 1,000 1,000 1700 ALLOCATED FRINGE _ _ 1800 INTERDEPARTMENTAL FRINGE CR _ 1810 COLA ALLOWANCE - 5,800 - - 0999 TOTALS: PERSONAL SERVICES 182,102 173,879 184,500 188,200 188,200 SUPPLIES 2000 OFFICE SUPPLIES 962 705 1,000 1,000 1,000 2010 MINOR EQUIPMENT - - 400 400 400 2011 COMPUTER EQUIPMENT 2,604 58 1,500 1,500 1,500 - 2020 COMPUTER SUPPLIES - - 400 400 400 2030 PRINTING & PRINTED FORMS 132 400 400 400 2170 PROGRAM SUPPLIES - - 500 500 500 2171 GENERAL SUPPLIES 219 84 500 500 500 2175 FOOD SUPPLIES 32 - 100 100 100 2280 VEHICLE REPAIR AND PARTS 1,646 825 3,500 3,500 3,500 2282 GAS, OIL, LUBRICANTS 2,679 2,972 4,500 4,500 4,500 1999 TOTALS: SUPPLIES 8,273 4,645 12,800 12,800 12,800 OTHER SERVICES & CHARGES 3050 EXPERT & PROFESSIONAL SERV. - 475 1,000 7,000 7,000 - 3105 TRAINING & EDUC ACTIVITIES - 250 200 200 200 3210 TELEPHONE & TELEGRAPH 231 304 250 400 400 3211 CELL PHONES 568 460 1,000 1,000 1,000 3220 POSTAGE 1,314 765 1,400 1,400 1,400 3250 OTHER COMMUNICATIONS 456 366 400 450 450 3310 LOCAL TRAVEL EXPENSE - - 50 50 50 3320 OUT OF TOWN TRAVEL EXPENSE - _ _ 3430 ADVERTISING OTHER 100 - 600 600 600 - 3500 LEGAL NOTICE PUBLISHING - _ 3600 PROP & LIAB INSURANCE 2,921 3,500 3,850 3,900 3,900 4000 REPAIR & MAINT. SERVICES 2,053 2,116 2,500 2,500 2,500 4040 INFORMATION SYS:INTERNAL SVC 9,900 15,000 17,200 18,100 18,100 3 City of Columbia Heights, Minnesota 2020 Budget Worksheet 101 45000 GENERAL RECREATION ADMINISTRATION Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 2020 Line Item Description 4050 GARAGE, LABOR BURD. 4100 RENTS & LEASES 4300 MISC. CHARGES 4310 CREDIT CARD FEES 4330 SUBSCRIPTION, MEMBERSHIP 4374 EMPLOYEE RECOGNITION 4375 VOLUNTEER RECOGNITION 4380 COMMISSION & BOARDS 4390 TAXES & LICENSES 4395 STATE SALES TAX 2999 TOTALS: OTHER SERVICES & CHARGES CAPITAL OUTLAY 5150 VEHICLES 4999 TOTALS: CAPITAL OUTLAY OTHER FINANCING USES 8100 CONTINGENCIES 6999 TOTALS: OTHER FINANCING USES TOTALS: RECREATION ADMINISTRATION 4,450 4,197 5,000 5,000 S,000 3,029 3,000 2,902 2,969 2,969 4,773 4,381 5,000 5,000 5,000 595 340 - - 359 30,390 35,514 41,352 48,569 48,569 220,766 214,038 238,652 249,569 249,569 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 FUND NUMBER RECREATION ADMINISTRATION BUDGET 101-45000 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2019 Adopted 2020 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2019 2020 Salaries Fringe & Fringe Salaries Fringe & Fringe Recreation Director 1.00 1.00 94,934 25,644 120,578 100,618 27,687 128,305 Clerk Typist II Rec. 1.00 1.00 51,581 18,894 70,475 54,826 20,487 75,313 Recreation Clerk Part-time 0.50 0.50 19,656 3,120 22,776 19,113 3,033 22,146 COLA Allowance - 4,350 1,450 5,800 - - - Subtotal 2.50 2.50 170,521 49,108 219,629 174,557 51,20./ 225,764; labor Allocation To: Muriyn Hall 101-45129 Clerk Typist II -0.50 -0.50 -25,791 -9,455 -35,246 -27,413 -10,244 -37,657 Rounding 70 47 117 56 37 93 Total 2.0 2.00 144,800 �5,700 Z 5o0 147,200 41,000 188,200 Suoolies Paper Computer equipment Computer print cartridges Misc. computer supplies Gas, oil, lubricants Misc. program supplies Misc. general supplies Vehicle repair & parts Other Services & Charees Telephone service Staff training & education Other communications Local travel JPM space allocation Garage labor & burden Credit card fees Cell phones Advertising 550 Letterhead 200 1,500 Envelopes 200 400 Office equipment 400 200 Keys 50 4,500 Misc. office supplies 100 S00 Misc. printing 100 S00 Food supplies 100 3,500 400 Software support 500 200 Network support 100 450 Professional affiliation 300 50 Repair & maintenance 2,500 2,969 Information System 18,100 5,000 Postage 1,400 5,000 Insurance & bonds 3,900 1,000 Telecom 100 600 Fireworks 6,000 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: YOUTH ATHLETICS 101 45001 GENERAL YOUTH ATHLETICS Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 2020 Line Item Description 0999 Personal Services 22,048 17,114 36,000 37,200 37,200 - 1999 Supplies 2,340 245 2,700 2,700 2,700 - 2999 Other Services & Charges 12,515 12,353 12,911 13,927 13,927 - 4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - TOTALS: YOUTH ATHLETICS 36,903 29,712 51,611 53,827 53,827 Activity Description This activity classification encompasses recreational programs provided to youth. These programs consist of children and adolescents K-12. Programs fall under several sport -specific headings, including baseball, softball, basketball, football, soccer, volleyball, and wrestling. All programs are participation -oriented, with the focus on fun, socialization, and athletic skill development. These particular programs provide the youth of Columbia Heights with supervised play opportunities at local gym facilities and neighborhood parks. This category also provides one -forth of the Recreation Coordinator salaries, gym supervisors and officials. Youth Athletics also provides office space to the J.P.M. budget. Objectives 1. Work with our varsity coaches to help develop our youth sports programs. 2. Explore options of creating additional sports programs for younger age youth. Budget Comments on Proposed Budget The 2020 Youth Athletics budget has increased $2,216. 25% of the full and part-time Recreation Coordinators salaries are included within this budget. One reason this budget has not had major increases is due to the significant donation of athletic equipment made by the Columbia Heights Athletic Boosters Association. The Youth Athletic budget also provides $2,927 for space allocation to J.P.M. 2 City of Columbia Heights, Minnesota 2020 Budget Worksheet 101 GENERAL Actual Actual Adopted Department City Manager Council 45001 YOUTH ATHLETICS Expense Expense Budget Proposed Proposed Adopted ne Item Description 2017 2018 2019 2020 2020 2020 PERSONAL SERVICES 1000 ACCRUED SALARIES _ _ 1010 REGULAR EMPLOYEES 12,045 11,811 11,444 11,900 11,900 1011 PART-TIME EMPLOYEES 4,117 8,911 7,156 8,200 8,200 1012 SEASONAL EMPLOYEES 1,852 1,087 9,500 9,500 9,500 1020 OVERTIME -REGULAR 539 120 100 100 100 1030 VACATION & SICK 386 -13,726 - - - 1050 SEVERANCE PAY - 3,571 - - 1070 INTERDEPARTMENTAL LABOR SERV. _ _ 1080 INTERDEPARTMENTAL LABOR CR - _ _ _ 1210 P.E.R.A. CONTRIBUTION 1,273 1,568 1,400 1,500 1,500 1220 F.I.C.A. CONTRIBUTION 1,421 1,789 2,200 2,300 2,300 1300INSURANCE 197 1,760 2,700 3,000 3,000 1400 UNEMPLOYMENT COMPENSATION - _ 1510 WORKERS COMP INSURANCE PREM 219 222 600 700 700 1700 ALLOCATED FRINGE - 1800 INTERDEPARTMENTAL FRINGE CR _ _ _ 1810 COLA ALLOWANCE - - 900 - - 0999 TOTALS: PERSONAL SERVICES 22,048 17,114 36,000 37,200 37,200 SUPPLIES 2000 OFFICE SUPPLIES _ 2010 MINOR EQUIPMENT 58 _ 2011 COMPUTER EQUIPMENT _ 2030 PRINTING & PRINTED FORMS _ _ 2170 PROGRAM SUPPLIES - 500 500 500 2171 GENERAL SUPPLIES 2,340 67 2,000 2,000 2,000 2175 FOOD SUPPLIES - 120 200 200 200 1999 TOTALS: SUPPLIES 2,340 245 2,700 2,700 2,700 OTHER SERVICES & CHARGES 3050 EXPERT & PROFESSIONAL SERV. 7,578 8,292 7,500 8,500 8,500 3105 TRAINING & EDUC ACTIVITIES _ _ _ 3210 TELEPHONE & TELEGRAPH 100 100 100 3211 CELL PHONES _ 3220 POSTAGE _ 3310 LOCAL TRAVEL EXPENSE 61 183 3320 OUT OF TOWN TRAVEL EXPENSE - - _ 3600 PROP & LIAB INSURANCE 115 100 150 100 100 4000 REPAIR & MAINT. SERVICES - 120 - - - 4100 RENTS & LEASES 2,986 2,958 2,861 2,927 2,927 4200 PROGRAM ACTIVITIES 1,175 60 1,100 1,100 1,100 4300 MISC. CHARGES _ _ 4330 SUBSCRIPTION, MEMBERSHIP - 300 500 500 500 4375 VOLUNTEER RECOGNITION 600 340 700 700 700 4395 STATE SALES TAX 2999 TOTALS: OTHER SERVICES & CHARGES 12,515 12,353 12,911 13,927 13,927 OTHER FINANCING USES 8100 CONTINGENCIES _ 6999 TOTALS: OTHER FINANCING USES - _ _ TOTALS: YOUTH ATHLETICS 36,903 29,712 51,611 53,827 53,827 7 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 FUND NUMBER YOUTH ATHLETICS BUDGET 101-45001 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2019 Adopted 2020 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2019 2020 Salaries Fringe & Fringe Salaries Fringe & Fringe Building Supervisor 0.16 0.16 3,000 390 3,390 3,000 396 3,396 Baseball 0.03 0.03 600 78 678 600 79 679 Basketball 0.09 0.09 1,700 219 1,919 1,700 224 1,924 Football 0.03 0.03 500 64 564 500 66 566 Soccer 0.06 0.06 1,100 142 1,242 1,100 145 1,245 Softball 0.03 0.03 550 71 621 550 72 622 Volleyball 0.08 0.08 2,000 256 2,256 2,000 264 2,264 COLA Allowance - - 675 225 900 - - - 0.20 0.20 10,125 1,445 11,570 9,450 1,146 10.696 Labor Allocation From: - Adult Athletics 101-45003 Program Coordinator 0.25 0.25 11,512 4,504 16,016 11,960 4,844 16,804 Adult Athletics 101-45003 PT Program Coordinator 0.18 0.17 7,156 1,136 8,292 8,303 1,299 9,602 107 15 122 -13 111 98 Total 0.63 0.52 29,900 7,100 36,000 29,700 7,500 37,200 Supplies ies Food supplies 200 General supplies 2,000 Athletic supplies 500 Other Services & Charges Telephone 100 Volunteer coach recognition 700 Insurance & bonds 100 Clinician & officials fees 8,500 League registrations 500 J.P.M. space allocation 2,927 Program Activities 1,100 Capital Outlay none 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: ADULT ATHLETICS 101 45003 GENERAL ADULT ATHLETICS Actual Actual Expense Expense 2017 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 2020 Line Item Description 0999 Personal Services 14,779 19,273 24,900 26,300 26,300 1999 Supplies 1,228 1,253 1,100 1,700 1,700 2999 Other Services & Charges 12,964 11,675 12,211 12,277 12,277 4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - - TOTALS: ADULT ATHLETICS 28,971 32,200 38,211 40,277 40,277 Activity Description This activity encompasses recreational programs provided to adults in Columbia Heights. Leagues are administered in Summer and Fall. An annual Summer softball tournament is held during the Columbia Heights Jamboree. This activity also provides one -forth of the Recreation Coordinator salaries and covers costs of umpires and referees. J.P.M. budget is also paid for space allocation for office space and storage space. Objectives 1. Explore healthy options for adult programs to be held at the Hylander Center. 2. Continue to coordinate a very organized and competitive adult softball program. Budget Comments on Proposed Budget The total Adult Athletics budget for 2020 has an increase of $2,066. Murzyn Hall budget also received space allocation from Adult Athletics in the amount of $2,927. 25% of the full and part-time Recreation Coordinators salaries are included within this budget. u City of Columbia Heights, Minnesota 2020 Budget Worksheet 101 45003 GENERAL ADULT ATHLETICS Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 1 Department Proposed 2020 City Manager Proposed 1 2020 Council Adopted 1 2020 Line Item Description PERSONAL SERVICES 1010 REGULAR EMPLOYEES 12,045 11,811 11,400 11,900 11,900 1011 PART-TIME EMPLOYEES - 7,200 8,200 8,200 - 1012 SEASONAL EMPLOYEES - - - - - 1020 OVERTIME -REGULAR 539 120 100 100 100 1050 SEVERANCE PAY - 3,571 - - - 1070 INTERDEPARTMENTAL LABOR SERV - - 1080 INTERDEPARTMENTAL LABOR CR - - 1210 P.E.R.A. CONTRIBUTION 939 883 1,400 1,500 1,500 1220 F.I.C.A. CONTRIBUTION 965 1,024 1,400 1,500 1,500 1300INSURANCE 198 1,760 2,700 3,000 3,000 1400 UNEMPLOYMENT COMPENSATION - - - - 1510 WORKERS COMP INSURANCE PREM 94 104 100 100 100 1700 ALLOCATED FRINGE - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - 1810 COLA ALLOWANCE - 600 - 0999 TOTALS: PERSONAL SERVICES 14,779 19,273 24,900 26,300 26,300 SUPPLIES 2010 MINOR EQUIPMENT - - - - - 2030 PRINTING & PRINTED FORMS - - - 2170 PROGRAM SUPPLIES - 67 500 500 500 2171 GENERAL SUPPLIES 1,228 1,186 600 1,200 1,200 2175 FOOD SUPPLIES - - - - 1999 TOTALS: SUPPLIES 1,228 1,253 1,100 1,700 1,700 OTHER SERVICES & CHARGES 3050 EXPERT & PROFESSIONAL SERV. 9,043 7,797 8,000 8,000 8,000 3105 TRAINING & EDUC ACTIVITIES - - - - - 3210 TELEPHONE & TELEGRAPH 150 150 150 3220 POSTAGE - - - - - 3600 PROP & LIAB INSURANCE 93 100 100 100 100 4000 REPAIR & MAINT. SERVICES - 500 500 500 4100 RENTS & LEASES 2,986 2,958 2,861 2,927 2,927 4200 PROGRAM ACTIVITIES - - - - - 4300 MISC. CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 842 820 600 600 600 4395 STATE SALES TAX - - - - 2999 TOTALS: OTHER SERVICES & CHARGES 12,964 11,675 12,211 12,277 12,277 OTHER FINANCING USES 8100 CONTINGENCIES - - - - 6999 TOTALS: OTHER FINANCING USES - - - - TOTALS: ADULT ATHLETICS 28,971 32,200 38,211 40,277 40,277 10 FUND NUMBER 101-45003 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel ADULT ATHLETICS BUDGET 2019 Adopted 2020 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2019 2020 Salaries Fringe & Fringe Salaries Fringe & Fringe Recreation Coordinator 1.00 1.00 46,048 18,017 64,065 47,838 19,378 67,216 PT Recreation Coordinator 0.70 0.70 28,625 4,543 33,168 32,892 5,516 38,408 COLA Allowance 450 150 600 - - - Wfttal 1.70 1.70 75,123 22,710 97,833 80,730 24,894 105,624 Labor Allocation To. 101-45001 & 101-45005 Program Coordinator -0.75 -0.75 -34,536 -13,513 -48,049 -35,879 -14,533 -50,412 101-45001 & 101-45005 PT Program Coordinator -0.53 -0.53 -21,469 -3,407 -24,876 -24,669 -4,137 -28,806 Rounding 82 -90 -8 -82 -24 -106 Total 0.42 0.42 19,200 5,700 24,900 20,100 6,200 26,300 supplies Trophies 100 Softballs 1,000 General Supplies 600 Other Services & Charges Officials 8,000 League sanctioning 600 Insurance & bonds 100 Telephone 150 J.P.M. Space allocation 2,927 Repair 500 Capital outla none 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: YOUTH ENRICHMENT 101 45004 GENERAL YOUTH ENRICHMENT Actual Expense 2017 Actual Expense 2018 Adopted Budget 1 2019 Department Proposed 1 2020 City Manager Proposed 1 2020 Council Adopted 1 2020 Line Item Description 0999 Personal Services 43,198 35,365 59,700 60,300 60,300 1999 Supplies 2,795 1,369 2,350 2,350 2,350 2999 Other Services & Charges 17,314 26,610 26,800 27,288 27,288 4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - - TOTALS: YOUTH ENRICHMENT 63,307 63,345 88,850 89,938 89,938 Activity Description This activity classification encompasses recreational, academic, athletic, and enrichment programs provided to the youth age 3-13. These offerings are participation -oriented, with the focus on fun, socialization, achievement, and skill development. Dance and Tumbling runs throughout the fall, winter, and spring sessions. Special events that are family -oriented and run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooktacular, and Breakfast with Santa. The Traveling Puppet Wagon, which was funded through a grant from the Medtronic Foundation in 1998 has been operating for the last twenty one years. The Puppet Wagon travels to neighborhood parks and performs a variety of family -based puppet shows. Youth Enrichment funds office, storage and program space within the Murzyn Hall budget. This budget also provides one-fourth of the Recreation Coordinator salaries. Objectives 1. Continue to create classes, programs and special events that provide more opportunities to meet our diverse community needs. 2. Expand our gymnastics and dance programs to align with our current year-round martial arts programs Budget Comments on Proposed Budget The Youth Enrichment budget has an increase of $1,088. This budget includes seasonal staff to lead certain activities previously funded under a youth grant that ended in prior years. This budget provides $25,788 for space allocation to the Murzyn Hall budget. 25% of the full and part-time Recreation Coordinators salaries are included within this budget. 12 City of Columbia Heights, Minnesota 2020 Budget Worksheet 101 45004 GENERAL YOUTH ENRICHMENT Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 2020 Line Item Description PERSONAL SERVICES 1010 REGULAR EMPLOYEES 12,044 1011 PART-TIME EMPLOYEES - 1012 SEASONAL EMPLOYEES 24,835 1020 OVERTIME -REGULAR 539 1050 SEVERANCE PAY - 1070 INTERDEPARTMENTAL LABOR SERV. - 1210 P.E.R.A. CONTRIBUTION 1,178 1220 F.I.C.A. CONTRIBUTION 2,895 1300 INSURANCE 198 1400 UNEMPLOYMENT COMPENSATION 42 1510 WORKERS COMP INSURANCE PREM 1,468 1700 ALLOCATED FRINGE - 1810 COLA ALLOWANCE - 0999 TOTALS: PERSONAL SERVICES 43,198 SUPPLIES 2010 MINOR EQUIPMENT 250 2011 COMPUTER EQUIPMENT - 2030 PRINTING & PRINTED FORMS - 2170 PROGRAM SUPPLIES 1,841 2171 GENERAL SUPPLIES 25 2175 FOOD SUPPLIES 679 1999 TOTALS: SUPPLIES 2,795 OTHER SERVICES & CHARGES 3050 EXPERT & PROFESSIONAL SERV. 850 3105 TRAINING & EDUC ACTIVITIES 3210 TELEPHONE & TELEGRAPH 3211 CELL PHONES 3600 PROP & LIAB INSURANCE 266 4100 RENTS & LEASES 16,153 4200 PROGRAM ACTIVITIES - 4330 SUBSCRIPTION, MEMBERSHIP 45 4378 SPECIAL EVENTS - 4395 STATE SALES TAX - 2999 TOTALS: OTHER SERVICES & CHARGES 17,314 CAPITAL OUTLAY 4999 TOTALS: CAPITAL OUTLAY - OTHER FINANCING USES 8100 CONTINGENCIES 6999 TOTALS: OTHER FINANCING USES - TOTALS: YOUTH ENRICHMENT 63,307 11,811 11,400 11,900 11,900 - 7,200 8,200 8,200 14,122 30,000 30,000 30,000 120 100 100 100 3,571 - - - 881 1,400 1,500 1,500 2,104 3,700 3,800 3,800 1,760 2,700 3,000 3,000 165 - - 831 1,600 1,800 1,800 - 1,600 35,365 59,700 60,300 60,300 422 1,650 1,650 1,650 142 100 100 100 805 600 600 600 1,369 2,350 2,350 2,350 150 500 500 500 150 100 100 100 - 100 100 100 200 300 200 200 - 26,057 25,200 25,788 25,788 - 100 100 100 - 53 - - - - 500 500 500 26,610 26,800 27,288 27,288 63,345 88,850 89,938 89,938 13 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 FUND NUMBER YOUTH ENRICHMENT BUDGET 101-45004 SUMMARY OF COST FACTORS FOR THE COMING YEAR Exolanation of Personnel 2019 Adopted 2020 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2019 2020 Salaries Fringe & Fringe Salaries Fringe & Fringe Gymnastics 0.16 0.16 3,000 388 3,388 3,000 396 3,396 Playgrounds 0.53 0.53 20,000 2,582 22,582 20,000 2,638 22,638 Puppeteers 0.21 0.21 4,000 516 4,516 4,000 528 4,528 New Activities Instructor 0.16 0.16 3,000 388 3,388 3,000 396 3,396 COLA Allowance - - 1,200 400 1,600 - - - Su 1.06 1.06 31,200 4,274 35,474 30,000 3,958 33,958 Labor Allocation From: Adult Athletics 101-45003 Program Coordinator 0,25 0.25 11,512 4,504 16,016 11,960 4,844 16,804 PT Program Coordinator 0.18 0.18 7,156 1,136 8,292 8,303 1,299 9,602 32 -114 -82 -63 -1 -64 Tvtai 1.49 1.49 49,9GU 9,800 59,700 50;200 10,100 6ti,3i�f Suoolies Food supplies 600 Athletic equipment S00 Playground equipment S00 New activities equipment 300 Gymnastics supplies 50 General supplies 100 Program supplies 300 Other Services & Charges Telephone 100 Staff tra L nL ng 100 Insurance & bonds 200 Program activities 100 *Special Events Halloween Spooktacular 125 Breakfast with Santa 125 Winter Fest 125 Bunny Brunch 125 J.P.M. space allocation 25,788 Professional services 500 14 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: TRAVELING ATHLETICS 101 45005 GENERAL TRAVELING ATHLETICS Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 2020 Line Item Description 0999 Personal Services 14,779 19,273 28,700 30,000 30,000 1999 Supplies 694 - 2,925 2,925 2,925 2999 Other Services & Charges 8,750 16,992 12,661 12,727 12,727 4999 Capital Outlay - - - _ 6999 Contingencies & Transfers - - - - - TOTALS: TRAVELING ATHLETICS 24,223 36,265 44,286 45,652 45,652 - Activity Description This activity classification encompasses competitive athletic opportunities offered to Columbia Heights' youth in grades 3-12. Teams are formed in basketball, baseball, and softball, with players selected by ability after pre -season tryouts. Teams are organized and equipped through the Recreation Department, which is unique in the metro area. Teams compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one -forth the Athletic Coordinator salaries as well as league fees for team memberships. Objectives 1. Continue to participate in more competitive youth leagues that play at a higher level. 2. Work with surrounding communities to create youth sports leagues which are more beginner level at the younger ages. Budget Comments on Proposed Budget Traveling Athletics budget has had a total increase of $1,366. Personal Services has had an increase of $1,300. 25% of the full and part-time Recreation Coordinators salaries are included within this budget. Space allocation of $2,927 was also provided to the Murzyn Hall budget. 15 City of Columbia Heights, Minnesota 2020 Budget Worksheet 101 45005 GENERAL TRAVELING ATHLETICS Actual Expense 2017 Actual Expense 1 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 1 2020 Council Adopted 1 2020 Line Item Description PERSONAL SERVICES 1010 REGULAR EMPLOYEES 12,045 11,811 11,409 11,900 11,900 1011 PART-TIME EMPLOYEES - - 7,156 8,200 8,200 1012 SEASONAL EMPLOYEES - - 3,200 3,200 3,200 1020 OVERTIME -REGULAR 539 120 100 100 100 1050 SEVERANCE PAY - 3,571 - 1070 INTERDEPARTMENTAL LABOR SERV - - - - 1210 P.E.R.A. CONTRIBUTION 939 883 1,436 1,500 1,500 1220 F.I.C.A. CONTRIBUTION 965 1,024 1,647 1,800 1,800 1300INSURANCE 198 1,760 2,700 3,000 3,000 1510 WORKERS COMP INSURANCE PREM 94 104 352 300 300 1700 ALLOCATED FRINGE - - 1810 COLA ALLOWANCE - - 700 - - 0999 TOTALS: PERSONAL SERVICES 14,779 19,273 28,700 30,000 30,000 SUPPLIES 2010 MINOR EQUIPMEMNT - - 200 200 200 2011 COMPUTER EQUIPMENT - - - 2030 PRINTING & PRINTED FORMS 100 100 100 2070 TRAINING & INSTR SUPPLIES - 50 50 50 2170 PROGRAM SUPPLIES - 1,500 1,500 1,500 2171 GENERAL SUPPLIES 694 1,000 1,000 1,000 2175 FOOD SUPPLIES - 75 75 75 1999 TOTALS: SUPPLIES 694 2,925 2,925 2,925 OTHER SERVICES & CHARGES 3050 EXPERT & PROFESSIONAL SERV. 1,218 4,594 4,000 4,000 4,000 3210 TELEPHONE & TELEGRAPH - - 50 50 50 3310 LOCAL TRAVEL EXPENSE - - 100 100 100 3410 ADVERTISING EMPLOYMENT - - 50 50 50 3600 PROP & LIAB INSURANCE 106 100 100 100 100 4100 RENTS & LEASES 2,986 2,958 2,861 2,927 2,927 4200 PROGRAM ACTIVITIES 50 - 500 500 500 4300 MISC. CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 4,390 9,340 5,000 5,000 5,000 4395 STATE SALES TAX - - - - - 2999 TOTALS: OTHER SERVICES & CHARGES 8,750 16,992 12,661 12,727 12,727 CAPITAL OUTLAY 4999 TOTALS: CAPITAL OUTLAY - - - OTHER FINANCING USES 8100 CONTINGENCIES 6999 TOTALS: OTHER FINANCING USES - - - - TOTALS: TRAVELING ATHLETICS 24,223 36,265 44,286 45,652 45,652 16 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 FUND NUMBER TRAVELING ATHLETICS BUDGET 101-45005 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2019 Adopted 2020 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2019 2020 Salaries Fringe & Fringe Salaries Fringe & Fringe Building Supervisor 0.15 0.15 2,800 361 3,161 2,800 369 3,169 Baseball 0.01 0.01 200 26 226 200 26 226 Basketball 0.01 0.01 200 26 226 200 26 226 COLA Allowance - - 525 175 700 - - - ubtotal 0.17 0.17 3,725 598 4,313 3,,2M 421 3,621 Labor Allocation from: Adult Athletice 101-45003 Program Coordinator 0.25 0.25 11,512 4,504 16,016 11,960 4,844 16,804 Adult Athletice 101-45003 PT Program Coordinator 0.18 0.18 7,156 1,136 8,292 8,303 1,299 9,602 7 72 79 -63 36 -27 0.60 0.60 22:40 6,300 28,700 23,400 6,600 30,000 supolies Minor equipment 200 Printed forms 100 General supplies 1,000 Training materials 50 Food supplies 75 Program supplies 1,500 Other Services & Charges League officials 4,000 Advertising 50 Traveling mileage 100 Baseball sanction fees 3,500 Basketball sanction fees 1,500 JPM space allocation 2,927 Insurance & bonds 100 Program Activities 500 Telephone 50 Ca ita_ p__ Ouut1� none 17 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: TRIPS & OUTINGS 101 45030 GENERAL TRIPS & OUTINGS Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 2020 Line Item Description 0999 Personal Services 20,933 21,466 22,100 22,900 22,900 1999 Supplies - - 350 350 350 2999 Other Services & Charges 18,523 11,180 17,620 17,570 17,570 4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - - TOTALS: TRIPS & OUTINGS 39,456 32,647 40,070 40,820 40,820 Activity Description Trips and Outings include one -day and extended trips for senior citizens. These are advertised through quarterly trip flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program. This activity provides twenty-five percent of the Senior Citizen Coordinator salary. Trips and Outings also budgets monies for office space allocation to Murzyn Hall. Objectives 1. Provide seniors with a well -planned and well -executed trip schedule of both one -day extended trips and small group excursions. 2.Offer seniors a wide variety of well thought out and professionally executed trips that are extended trip options and ones closer to home. Budget Comments on Proposed Budget Trips and Outings budget has increased $750. Personal Services has an increase of $800 for cost of living . 25% of the Senior Citizen Coordinator salary is budgeted within the Trips and Outings budget. The Murzyn Hall budget also received $758 for space allocation. 18 City of Columbia Heights, Minnesota 2020 Budget Worksheet 101 45030 GENERAL TRIPS & OUTINGS 1 Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 1 2020 City Manager Proposed 2020 Council Adopted 1 2020 Line Item Description PERSONAL SERVICES 1010 REGULAR EMPLOYEES 15,836 16,295 16,200 17,200 17,200 - 1012 SEASONAL EMPLOYEES - _ - _ 1070 INTERDEPARTMENTAL LABOR SERV. - - - _ _ _ 1210 P.E.R.A. CONTRIBUTION 1,180 1,214 1,200 1,300 1,300 - 1220 F.I.C.A. CONTRIBUTION 1,202 1,246 1,200 1,300 1,300 - 13001NSURANCE 2,596 2,594 2,700 3,000 3,000 - 1510 WORKERS COMP INSURANCE PREM 119 118 100 100 100 - 1700 ALLOCATED FRINGE _ - _ - _ _ 1810 COLA ALLOWANCE - - 700 - - - 0999 TOTALS: PERSONAL SERVICES 20,933 21,466 22,100 22,900 22,900 SUPPLIES 2011 COMPUTER EQUIPMENT - - - - _ 2030 PRINTING & PRINTED FORMS 100 100 100 - 2170 PROGRAM SUPPLIES 50 50 50 - 2171 GENERALSUPPLIES 100 100 100 2175 FOOD SUPPLIES 100 100 100 1999 TOTALS: SUPPLIES 350 350 350 OTHER SERVICES & CHARGES 3210 TELEPHONE & TELEGRAPH - - _ 3220 POSTAGE - 100 100 100 - 3310 LOCALTRAVELEXPENSE - 16 _ - _ 3600 PROP & LIAB INSURANCE 132 100 150 100 100 - 4100 RENTS & LEASES 2,384 766 2,370 2,370 2,370 4200 PROGRAM ACTIVITIES 16,007 10,298 15,000 15,000 15,000 4395 STATE SALES TAX - _ - - - 2999 TOTALS: OTHER SERVICES & CHARGES 18,523 11,180 17,620 17,570 17,570 - CAPITAL OUTLAY 4999 TOTALS: CAPITAL OUTLAY - - - _ - OTHER FINANCING USES 8100 CONTINGENCIES 6999 TOTALS: OTHER FINANCING USES - - - - - _ TOTALS: TRIPS & OUTINGS 39,456 32,647 40,070 40,820 40,820 - 19 FUND NUMBER 101-45030 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel TRIPS & OUTINGS BUDGET 2019 Adopted 2020 Proposed Total Totat F.T.E. Total Total Comp Total Total Comp Position Title 2019 2020 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal 0.00 0.00 - - - - - Labor Allocation From: Senior Citizens 101-45040 Sr. Citizens Coordinator 0.25 0.25 16,231 5,251 21,482 17,222 5,678 22,900 COLA Allowance 525 175 700 - - - Rounding 44 -126 -82 -22 22 - Total 0.25 0.25 16,800 5,300 22,100 17,200 5,700 22,900 Supplies Trip flyers sent out quarterly 100 Program Supplies 50 General supplies (name tags, cups) 100 Food Supplies 100 Other Services & Charges Postage for mailing trip flyers 100 Progam activities 15,000 Insurance & bonds 100 J.P.M. space allocation 741 Rental 1,629 Capital Outlay none 20 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: SENIOR CITIZENS 101 45040 GENERAL SENIOR CITIZENS 1 Actual Expense 2017 Actual Expense 1 2018 Adopted Budget 1 2019 Department Proposed 1 2020 City Manager Proposed 1 2020 Council Adopted 1 2020 Line Item Description 0999 Personal Services 71,822 71,013 72,200 74,100 74,100 - 1999 Supplies 1,605 2,085 3,200 3,200 3,200 - 2999 Other Services & Charges 14,972 16,353 18,337 18,542 18,542 - 4999 Capital Outlay - - _ _ 6999 Contingencies & Transfers - - - - _ TOTALS: SENIOR CITIZENS 88,399 89,451 93,737 95,842 95,842 Activity Description The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in the community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. This program provides seventy-five percent of the Senior Citizen Coordinator salary. The Senior Citizen budget also provides space allocation for Murzyn Hall for office, storage and Senior Center space. Objectives 1. To provide social, educational, and recreational programs to seniors in the community. 2. To serve as a center that provides resource information regarding senior issues and concerns. 3. To continue to provide the opportunity for senior exercise programs. 4. Offer seniors a variety of options in programs that address social, educational and recreational needs Budget Comments on Proposed Budget The total Senior Citizens budget has increased by $2,105. 75% of the Senior Coordinator's salary is budgeted under this budget. There was a charge of $13,342 for space allocation to Murzyn Hall. 21 City of Columbia Heights, Minnesota 2020 Budget Worksheet 101 45040 GENERAL SENIOR CITIZENS Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 2020 Line Item Description PERSONAL SERVICES 1010 REGULAR EMPLOYEES 47,516 48,884 48,700 51,600 51,600 1011 PART-TIME EMPLOYEES - - - - - 1012 SEASONAL EMPLOYEES 4,256 4,359 4,500 4,500 4,500 1030 VACATION & SICK 3,887 1,361 - - 1050 SEVERANCE PAY - - - - 1210 P.E.R.A. CONTRIBUTION 3,859 3,969 3,900 4,200 4,200 1220 F.I.C.A. CONTRIBUTION 3,933 4,072 4,100 4,300 4,300 1300INSURANCE 7,787 7,784 8,100 8,900 8,900 1510 WORKERS COMP INSURANCE PREM 585 585 600 600 600 1810 COLA ALLOWANCE - - 2,300 - - 0999 TOTALS: PERSONAL SERVICES 71,822 71,013 72,200 74,100 74,100 SUPPLIES 2000 OFFICE SUPPLIES 179 39 100 100 100 2011 COMPUTER EQUIPMENT' - - - - - 2010 MINOR EQUIPMENT - 50 50 50 2030 PRINTING & PRINTED FORMS - 50 50 50 2170 PROGRAM SUPPLIES - 7 100 100 100 2171 GENERAL SUPPLIES 530 670 1,000 1,000 1,000 2175 FOOD SUPPLIES 896 1,369 1,900 1,900 1,900 1999 TOTALS: SUPPLIES 1,605 2,085 3,200 3,200 3,200 OTHER SERVICES & CHARGES 3050 EXPERT & PROFESSIONAL SERV. 1,335 L895 3,000 3,000 3,000 3105 TRAINING & EDUC ACTIVITIES - 150 150 150 3210 TELEPHONE&TELEGRAPH - - - 3220 POSTAGE 700 700 700 3310 LOCAL TRAVEL EXPENSE - - 50 50 50 3600 PROP & LIAB INSURANCE 291 400 400 300 300 4000 REPAIR & MAINT. SERVICES - - 4100 RENTS & LEASES 12,791 13,481 13,037 13,342 13,342 4200 PROGRAM ACTIVITIES - - - - - 4300 MISC. CHARGES - - 300 300 300 4330 SUBSCRIPTION, MEMBERSHIP 555 329 500 500 500 4390 TAXES & LICENSES - 247 200 200 200 4395 STATE SALES TAX - - - - - 2999 TOTALS: OTHER SERVICES & CHARGES 14,972 16,353 18,337 18,542 18,542 CAPITAL OUTLAY 4999 TOTALS: CAPITAL OUTLAY - OTHER FINANCING USES 8100 CONTINGENCIES - - 6999 TOTALS: OTHER FINANCING USES - - - - TOTALS: SENIOR CITIZENS 88,399 89,451 93,737 95,842 95,842 22 FUND NUMBER 101-45040 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel SENIOR CITIZENS BUDGET 2019 Adopted 2020 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2019 2020 Salaries Fringe & Fringe Salaries Fringe & Fringe Senior Citizen Coordinator 1.00 1.00 64,925 21,012 85,937 68,886 22,719 91,605 Senior Aerobic Instructor 0.05 0.05 4,000 816 4,816 4,000 828 4,828 Senior Aerobic Instructor 0.01 0.01 500 64 564 500 66 566 COLA Allowance - - 1,725 575 2,300 - - - Subtolal 1.06 1.06 71,150 22,467 93,617 73,386 23,613 96,999 Labor Allocation To: 'Trips & Outings 101-45030 Sr. Citizens Coordinator -0.25 -0.25 -16,231 -5,251 -21,482 -17,222 -5,679 -22,901 Rounding - - 81 -16 65 -64 66 2 Total 0.81 0.81 55,000 17,200 72,200 56,100 18,000 74,100 Supplies Senior newsletter issued monthly 50 Food supplies 1,900 Office supplies 100 Minor office equipment 50 Program supplies 100 General supplies 1,000 Other Services & Charees Defensive Driving/Speakers/Educational 3,000 Golden Age Club Holiday Dinner 300 Training 150 Postage 700 Local travel 50 Insurance & bonds 300 Subscription & membership 500 Taxes & licenses 200 ;.P.M. space -allocation 13,342 23 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: MURZYN HALL 101 GENERAL 45129 MURZYN HALL Actual Expense 2017 Actual Expense 2018 Adopted Budget 1 2019 Department Proposed 1 2020 City Manager Proposed 2020 Council Adopted 2020 iLine Item Description 0999 Personal Services 111,969 113,216 110,900 116,100 116,100 - 1999 Supplies 14,102 23,427 19,150 19,150 19,150 - 2999 Other Services & Charges 48,354 34,444 47,582 46,557 46,557 - 4999 Capital Outlay - 69,115 - - - _ 6999 Contingencies & Transfers 23,000 23,000 23,000 23,000 23,000 TOTALS: MURZYN HALL 197,425 263,203 200,632 204,807 204,807 Activity Description In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/ activities, 1,500 hours for weddings, and 1,000 hours for meetings. Approximately 20% of the users are charged while the remaining 80% are fee waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near full capacity throughout the year. Murzyn Hall budget provides salaries for part-time custodians, and fifty percent of the Recreation Secretary position. Objectives 1. Continue to provide renters a first rate facility for special events. Budget Comments on Proposed Budget The Murzyn Hall budget has an increase of $4,175. Personal Services has an increase of $5,200 for additional staff to cover events. A space allocation credit received from the recreation budgets is $51,638. A transfer out to bonds is also included in the Murzyn Hall budget for the Honeywell project in the amount of $23,000. 24 City of Columbia Heights, Minnesota 2020 Budget Worksheet 101 45129 GENERAL MURZYN HALL Actual Expense 2017 Actual Expense 1 2018 Adopted Budget 1 2019 Department Proposed 2020 1 City Manager Proposed 2020 Council Adopted 1 2020 Line Item Description PERSONAL SERVICES 1010 REGULAR EMPLOYEES 24,759 25,860 25,600 27,200 27,200 1011 PART-TIME EMPLOYEES 64,517 64,592 60,000 65,000 65,000 1020 OVERTIME -REGULAR 770 298 200 200 200 1021OVERTIME-PART-TIME 109 - - - 1030 VACATION & SICK -570 -434 1050 SEVERANCE PAY - _ 1070 INTERDEPARTMENTAL LABOR SERV 46 246 - - - 1210 P.E.R.A. CONTRIBUTION 6,741 6,748 6,400 6,900 6,900 1220 F.I.C.A. CONTRIBUTION 6,852 6,929 6,600 7,100 7,100 1225 FLEX BENEFIT FICA - - - - - 1300INSURANCE 5,115 5,221 5,400 5,900 5,900 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 3,738 3,649 3,300 3,800 3,800 1700 ALLOCATED FRINGE - - - - _ 1810 COLA ALLOWANCE - - 3,400 - - 0999 TOTALS: PERSONAL SERVICES 111,969 113,216 110,900 116,100 116,100 SUPPLIES 2000 OFFICE SUPPLIES - - 100 100 100 2010 MINOR EQUIPMENT 2,723 1,818 5,000 5,000 5,000 2011 COMPUTER EQUIPMENT 301 14,259 200 200 200 2030 PRINTING & PRINTED FORMS - - 250 250 250 2160 MAINT & CONSTRUCT MATERIALS 1,146 900 900 900 2161 CHEMICALS - 200 200 200 2170 PROGRAM SUPPLIES - - - _ - 2171 GENERAL SUPPLIES 8,945 6,806 10,000 10,000 10,000 2172 UNIFORMS - - 500 500 500 2175 FOOD SUPPLIES _ _ _ _ 2280 VEHICLE REPAIR & PARTS - - - - - 2990 COMM. PURCHASED FOR RESALE 987 544 2,000 2,000 2,000 1999 TOTALS: SUPPLIES 14,102 23,427 19,150 19,150 19,150 OTHER SERVICES & CHARGES 3050 EXPERT & PROFESSIONAL SERV. 6,035 9,101 7,570 7,570 7,570 3210 TELEPHONE & TELEGRAPH 1,199 1,551 1,300 1,250 1,250 3220 POSTAGE - - 100 100 100 3250 OTHER COMMUNICATIONS 138 77 150 150 150 3310 LOCAL TRAVEL EXPENSE - - - - 3430 ADVERTISING OTHER - - 600 600 600 3600 PROP & LIAB INSURANCE 6,955 6,200 6,000 6,000 6,000 3810 ELECTRIC 23,393 23,310 24,500 24,500 24,500 3820 WATER 1,555 1,697 1,600 1,600 1,600 3830 GAS 6,492 6,197 9,800 9,800 9,800 3850 SEWER 2,617 2,764 2,650 2,650 2,650 4000 REPAIR & MAINT. SERVICES 1,473 1,233 6,000 6,000 6,000 4010 BUILDING MAINT:LABOR & BURDEN 7,400 8,400 9,700 9,700 9,700 4020 BUILDING MAINTENANCE 27,860 18,439 19,625 19,625 19,625 25 City of Columbia Heights, Minnesota 2020 Budget Worksheet 101 45129 GENERAL MURZYN HALL Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 2020 Line Item Description 4040 INFORMATION SYS:INTERNALSVC 2,/UU 4,000 4,buu 4'auu 4,5uu 4050 GARAGE, LABOR SURD. - - 4100 RENTS & LEASES -43,071 -51,946 -50,463 (51,638) (51,638) 4300 MISC. CHARGES - -1 - - 4310 CREDIT CARD FEES 2,896 2,988 3,000 3,000 3,000 4330 SUBSCRIPTION, MEMBERSHIP - - 550 550 550 4390 TAXES & LICENSES 712 434 300 300 300 4395 STATE SALES TAX - - - - - 2999 TOTALS: OTHER SERVICES & CHARGES 48,354 34,444 47,582 46,557 46,557 CAPITAL OUTLAY 5120 BUILDING - 69,115.00 - - - 4999 TOTALS: CAPITAL OUTLAY - 69,115.00 - - - OTHER FINANCING USES 7240 TRANSFER OUT TO CAP IMP BLDG 23,000 23,000 23,000 23,000 23,000 8100 CONTINGENCIES - - - - 6999 TOTALS: OTHER FINANCING USES 23,000 23,000 23,000 23,000 23,000 TOTALS: MURZYN HALL 197,425 263,203 200,632 204,807 204,807 26 FUND NUMBER 101-45129 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel MURZYN HALL BUDGET 2019 Adopted 2020 Proposed Total Total F.T.E. Total Total Comp Total Total Comp Position Title 2019 2020 Salaries Fringe & Fringe Salaries Fringe & Fringe Part-time Custodians 2.15 2.15 60,000 12,246 72,246 65,000 13,449 78,449 Subtotal 2.15 2.15 60,000 12,246 72,246 65,000 13,449 78,44 Labor Allocation From: Rec. Administration 101-45000 Clerk Typist II 0.50 0.50 25,791 9,446 35,237 27,413 10,244 37,657 COLA Allowance 2,550 850 3,400 - - - Rounding -41 58 17 -13 7 -6 Total 2.65 2.65 88,300 22,600 110,900 92,400 23,700 116,100 Supplies Table & chair replacements Chemicals Light bulbs Silverware Lumber Ceiling tiles Printing & printed forms Batteries Mops & towels Building & construction supplies Other equipment Other Services & Charges Telephone Rent credit from Rec. Insurance & bonds Sewer Contracted services Taxes & licenses Postage Credit card fees Other communications Maint. Supervisor Other Financing Uses Transfer Out to Bonds (Honeywell) 2,000 Floor mats 500 200 Toilet products 1,000 1,100 Paint 1,500 600 Pop & linens 2,000 200 Uniforms 500 400 Bags 1,500 250 Office supplies 100 800 Computer equipment 200 400 Cleaning supplies 1,000 900 Paper towels 1,000 2,800 Misc. tools & equipment 200 1,250 Advertising 600 -51,638 NSI contract 10,625 6,000 Other repair & maintenance 4,500 2,650 Water utility 1,600 500 Electric 24,500 300 Gas 9,800 100 Security 7,570 3,000 Subscription S50 150 Cameras & locks 10,000 9,700 Information Systems 4,800 23,000 27 Z 0 r Q V O J J Q W V a U) 2 IL 0 W F- Q H N W i� �� a inniii� -1111111! �9�----- 11111 11. ccl '� m Z = 3, r+ _j LL m _U 28 orxrnx .>.. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: HYLANDER CENTER 101 GENERAL Actual Actual Adopted Departmen City Manager Council 45130 HYLANDER CENTER Expense Expense Budget Proposed Proposed Adopted Line Item Description 2017 2018 2019 2020 2020 2020 0999 Personal Services 23,216 24,242 37,300 36,300 36,300 1999 Supplies 827 185 1,500 5,000 5,000 2999 Other Services & Charges 43,498 46,751 50,200 50,100 50,100 4999 Capital Outlay - - - - _ _ 6999 Contingencies & Transfers - - - - - TOTALS: HYLANDER CENTER 67,541 71,178 89,000 91,400 91,400 Activity Description C The Hylander Center budget covers the staff and utilities to maintain and operate the Hylander Center gym and fitness room. This budget includes utilities and cleaning that is serviced by the School District and then paid from this account. ?ctives 1. Promote the facility to gain additional users. 2. Continue to expand revenue by operating tournaments. Budget Comments on Proposed Budget The Hylander Center budget increased $2,400. Minor equipment increased $3,500 to start with replacing fitness equipment that has reached it's life expectancy. Building Maintenance is budgeted at $49,000. 29 City of Columbia Heights, Minnesota 2020 Budget Worksheet 101 45130 GENERAL HYLANDER CENTER Actual Expense 2017 Actual Expense 2018 Adopted Budget 1 2019 Department Proposed 1 2020 City Manager Proposed 1 2020 Council Adopted 1 2020 Line Item Description PERSONAL SERVICES 1011 PARTTIME EMPLOYEES 124 - - - - 1012 SEASONAL EMPLOYEES 19,130 20,196 30,000 30,000 30,000 1210 P.E.R.A. CONTRIBUTION 1,444 1,439 2,300 2,300 2,300 1220 F.I.C.A. CONTRIBUTION 1,473 1,545 2,300 2,300 2,300 1510 WORKERS COMP INSURANCE PREM 1,045 1,062 1,600 1,700 1,700 1810 COLA ALLOWANCE - 1,100 - - 0999 TOTALS: PERSONAL SERVICES 23,216 24,242 37,300 36,300 36,300 SUPPLIES 2010 MINOR EQUIPMENT 383 185 1,500 5,000 5,000 2171 GENERAL SUPPLIES 444 - - 1999 TOTALS: SUPPLIES 827 185 1,500 5,000 5,000 OTHER SERVICES & CHARGES 3050 EXPERT & PROFESSIONAL SERV. - - - 3600 PROP & LIAB INSURANCE 541 200 200 100 100 3810 ELECTRIC - - - - - 3830 GAS • - - - 4000 REPAIR & MAINT. SERVICES 244 - 1,000 1,000 1,000 4020 BUILDING MAINTENANCE 42,713 46,551 49,000 49,000 49,000 2999 TOTALS: OTHER SERVICES & CHARGES 43,498 46,751 50,200 50,100 50,100 CAPITAL OUTLAY 4999 TOTALS: CAPITAL OUTLAY - OTHER FINANCING USES 8100 CONTINGENCIES 6999 TOTALS: OTHER FINANCING USES - - - - - TOTALS: HYLANDER CENTER 67,541 71,178 89,000 91,400 91,400 30 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 FUND NUMBER HYLANDER CENTER BUDGET 101-45130 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2019 Adopted 2020 Proposed Position Title F.T.E. 2019 2020 Total Salaries Total Fringe Total Comp & Fringe Total Salaries Total Fringe Total Comp & Fringe Gym Supervisors COLA Allowance 1.07 - 1.07 - 30,000 825 6,200 275 36,200 1,100 30,000 - 6,207 - 36,207 - Subtotal 1.07 1.07 3.0,825 6,475 37,300 30,000 6,207 36,207 Rounding - - _ - 93 93 Total. 1.07 1.07 30,825 6,475 37,3W 30,000 6,300 36,300 5._upplies Minor equipment 5,000 Other Services & Charges Insurance 100 Equipment Repair 1,000 Maintenance 49,000 Ca ita� lOutiav None Continizencies & Transfers None 31 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: PROGRAM REVENUE EXPENDED 261 45029 AFTER SCHOOL PROGRAMS PROGRAM REVENUE EXPENDED Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 1 2020 Line Item Description 0999 Personal Services 20,939 10,020 23,300 22,600 22,600 1999 Supplies 2,782 450 3,000 3,000 3,000 2999 Other Services & Charges 14,570 9,026 18,000 18,000 18,000 - 4999 Capital Outlay - - - - 6999 Contingencies & Transfers - - - - - TOTALS: PROGRAM REVENUE EX 38,292 19,496 44,300 43,600 43,600 Activity Description Within fund 261, a separate expense department was created for each separate grant contract obtained in the past. The expense department shown here, 45029 Program Income Expended, is only used within Fund 261 when an active grant is not available. This activity covers summer programs and school out day programs. Objectives 1. To use existing fund balance to continue to provide services at previous levels in accordance with the terms of the past grants received for this activity. 2. To review options for obtaining future grants for this type of youth programming. Budget Comments on Proposed Budget Within fund 261, a separate expense department was created for each separate grant contract obtained in the past. The expense department shown here, 45029 Program Income Expended, is only used within Fund 261 when an active grant is not available. This reflects current and past partipicant fees expended for the same purposes as the original after- school program grants. 32 City of Columbia Heights, Minnesota 2020 Budget Worksheet 261 45029 AFTER SCHOOL PROGRAMS PROGRAM REVENUE EXPENDED Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 2020 Line Item Description PERSONAL SERVICES 1012 SEASONAL EMPLOYEES 18,518 1210 P.E.R.A. CONTRIBUTION -28 1220 F.I.C.A. CONTRIBUTION 1,417 1510 WORKERS COMP INSURANCE PREM 1,032 1810 COLA ALLOWANCE - 0999 TOTALS: PERSONAL SERVICES 20,939 SUPPLIES 2170 PROGRAM SUPPLIES 2,021 2171 GENERAL SUPPLIES - 2175 FOOD SUPPLIES 761 1999 TOTALS: SUPPLIES 2,782 OTHER SERVICES & CHARGES 3050 EXPERT & PROFESSIONAL SERV. - 4100 RENTS & LEASES 3,447 4200 PROGRAM ACTIVITIES 11,123 2999 TOTALS: OTHER SERVICES & CHARGES 14,570 TOTALS: PROGRAM REVENUE EXPENDED 38,292 8,941 20,000 20,000 20,000 -29 - - - 684 1,500 1,500 1,500 423 1,100 1,100 1,100 - 700 - - 10,020 23,300 22,600 22,600 450 1,500 1,500 1,500 100 100 100 1,400 1,400 1,400 450 3,000 3,000 3,000 2,221 5,000 5,000 5,000 6,805 13,000 13,000 13,000 9,026 18,000 18,000 18,000 19,496 44,300 43,600 43,600 33 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 AFTER SCHOOL PROGRAMS FUND NUMBER PROGRAM REVENUE EXPENDED 261.45029 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2019 Adopted 2020 Proposed Position Title F.T.E. 2019 2020 Total Salaries Total Fringe Total Comp & Fringe Total Salaries Total Fringe Total Comp & Fringe Activities Instructor COLA Allowance 9.62 9.62 20,000 525 2,600 175 22,600 700 20,000 - 2,638 - 22,638 - Sfi btvtal 9.62 0_62 20,525 2,775 23,300 20,000 2,638 22,638 - -38 -38 Total 9.62 9.62 20,525 2,775 23,300 20,000 2,600 22,600 5upplie5 Program Supplies 1,500 General Supplies 100 Food Supplies 1,400 Other Services & Charges Rents & Leases: Buses 5,000 Program Activities: Admission fees 13,000 Capital Outlay None Contingencies & Transfers None 34 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: 2017 - 20 CONTRACT 262 45020 21st CENTURY ARTS 2017 - 20 CONTRACT Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 2020 iLine Item Description 0999 Personal Services 1,155 17,571 32,300 32,400 32,400 1999 Supplies 153 389 6,000 6,000 6,000 2999 Other Services & Charges 241 7,042 7,000 7,000 7,000 4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - TOTALS: 2017 - 20 CONTRACT 1,549 25,002 45,300 45,400 45,400 Activity Description The 21st Century Arts budget is the Recreation Department's Federal grant that we received with the Columbia Heights School District. It is focused on programs within the Arts. Objectives The 21st Century Arts budget is the Recreation Department's Federal grant that we received with the Columbia Heights School District. It is focused on programs within the Arts. Budget Comments on Proposed Budget The 21st Century Arts budget is the Recreation Department's Federal grant that we received through the Columbia Heights School District. It is focused on programs within he Arts. It funds instructors, trips, and supplies. 35 City of Columbia Heights, Minnesota 2020 Budget Worksheet 262 45020 21st CENTURY ARTS 2017 - 20 CONTRACT Actual Expense 2017 Actual Expense 1 2018 Adopted Budget 1 2019 Department Proposed 1 2020 City Manager Proposed 2020 Council Adopted 1 2020 Line Item Description PERSONAL SERVICES 1012 SEASONAL EMPLOYEES 1,017 15,635 28,600 28,600 28,600 1210 P.E.R.A. CONTRIBUTION 16 -16 - - 1220 F.I.C.A. CONTRIBUTION 78 1,181 2,200 2,200 2,200 1510 WORKERS COMP INSURANCE PREM 44 771 1,500 1,600 1,600 0999 TOTALS: PERSONAL SERVICES 1,155 17,571 32,300 32,400 32,400 SUPPLIES 2170 PROGRAM SUPPLIES 153 124 2,500 2,500 2,500 2171 GENERAL SUPPLIES - 5 2,500 2,500 2,500 - 2175 FOOD SUPPLIES - 260 1,000 1,000 1,000 - 1999 TOTALS: SUPPLIES 153 389 6,000 6,000 6,000 OTHER SERVICES & CHARGES 3050 EXPERT & PROFESSIONAL SERV. - 4,591 - - 3105 TRAINING & EDUC ACTIVITIES 363 - - 3320 OUT OF TOWN TRAVEL EXPENSE - 293 - - - 4100 RENTS & LEASES 241 545 1,500 1,500 1,500 4200 PROGRAM ACTIVITIES - 1,250 5,500 5,500 5,500 2999 TOTALS: OTHER SERVICES & CHARGES 241 7,042 7,000 7,000 7,000 TOTALS: 2017 - 20 CONTRACT 1,549 25,002 45,300 45,400 45,400 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 21st CENTURY ARTS FUND NUMBER 2017 - 20 CONTRACT 262.45020 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2019 Adopted 2020 Proposed Position Title F.T.E. 2019 2020 Total Salaries Total Fringe Total Comp & Fringe Total Salaries Total Fringe Total Comp & Fringe Activities Instructor 13.73 13.75 28,600 3,700 32,300 28,600 3,800 32,400 Subtotal 33.73 13.75 28,600 3,700 32,300 28,600 3,800 32,400 Total 13.73 13.75 28,600 3,700 32,300 28,600 3,800 32,400 Supplies Program Supplies 2,500 General Supplies 2,500 Art Supplies 1,000 Other 5e_rvices & Charges Rents & Leases: Buses 1,500 Program Activities: Admission fees 5,500 Capital Outlay None Conti neencies & Transfers None 37 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 DEPARTMENT: CAP EQUIP REPLACEMENT GENERAL 431 45000 CAP EQUIP REPLACEMENT GENE RECREATION ADMINISTRATION Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 1 2020 Line Item Description 0999 Personal Services - - 1999 Supplies - 2999 Other Services & Charges - - - - 4999 Capital Outlay - 65,000 45,000 45,000 6999 Contingencies & Transfers - - - - TOTALS: CAP EQUIP REPLACEME 65,000 45,000 45,000 Activity Description The Recreation Department coordinates day trips for youth during summer and the school year. These are advertised through the City newsletter. The Recreation Department currently transports youth to Murzyn Hall for the summer free lunch program that is put on by Loaves and Fishes. The van also transports youth to various athletic contests throughout the metropolitan area. This van is also used by other city departments for training and transporting staff and volunteers to events. Currently, the vehicle used for these outings is a 1999 Ford E350 Econoline that we acquired in 1999. This vehicle has really stated to rust and has parts of the rocker panels failing off the vehicle. Our Vehicle Maintenance Supervisor has indicated that this vehicle is not as reliable as it once was. The Recreation Department would like to replace this with a Ford Transport vehicle with an estimated cost of $45,000. Objectives 1. Provide summer recreation park programs transportation for free lunch programs and for day trips off site. 2. Transportation for youth athletic teams to play in neighboring cities. 3. Transport school out day trips to various events during the school year. 4. Other city departments need a vehicle to transport staff and volunteers to training. Budget Comments on Proposed Budget The Recreation Department would like to replace the existing 1999 Ford E350 Econoline van with a Ford passenger transport with an estimated cost of $45,000. 38 City of Columbia Heights, Minnesota 2020 Budget Worksheet 431 CAP EQUIP REPLACEMENT GENERAL 45000 RECREATION ADMINISTRATION Actual Expense 2017 Actual Expense 2018 Adopted Budget 2019 Department Proposed 2020 City Manager Proposed 2020 Council Adopted 2020 Line Item Description CAPITAL OUTLAY 5150 VEHICLES 4999 TOTALS: CAPITAL OUTLAY TOTALS: RECREATION ADMINISTRATION 65,000 45,000 45,000 65,000 45,000 45,000 65,000 45,000 45,000 39 FUND NUMBER 431.45000 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2020 CAP EQUIP REPLACEMENT GENERAL SUMMARY OF COST FACTORS FOR THE COMING YEAR Ex❑lanation of Personnel 2019 Adopted 2020 Proposed F:T.E. Position Title 2019 2020 Total Total Total Comp Salaries Fringe & Fringe Total Total Total Comp Salaries Fringe & Fringe Subtotal 0.00 0.00 Total 0.00 0.00 - - - Vehicles 45,000 40 41 m