HomeMy WebLinkAbout2021 Public Works Proposed Detail BudgetThe City of
(,H Columbia Heights
2021 PROPOSED DETAIL
BUDGET
PUBLIC WORKS
CITY OF COLUMBIA HEIGHTS
PUBLIC WORKS BUDGET 2021
TABLE OF CONTENTS
REVENUE SECTION
Revenue
1-3
OPERATING EXPENSES
101-43100 Engineering Department
4-7
101-43121 Street Department
8-11
101-43160 Street Lighting Department
12-14
101-43170 Traffic Signs and Signals
15-17
101-45200 Parks Department
18-21
101-46102 Urban Forestry
22-25
212-43190 State -Aid Maintenance
26-29
212-43191 State -Aid Capital Maintenance
30-32
430-46323 Infrastructure Fund
33-35
601-49400 Water Source of Supply
36-38
601-49430 Water Distribution
39-42
601-49449 Water Utility Non -Operating (Debt service)
43-45
602-49450 Sewer Collections
46-49
602-49480 Sewer Disposal
50-52
602-49499 Sewer Utility Non -Operating (Debt service)
53-55
603-49510 Refuse Disposal
56-58
603-49520 Refuse Collection and Disposal
59-61
603-49530 Recycling
62-65
603-49540 Hazardous Waste
66-68
604-49650 Storm Sewer Collections
69-72
604-49699 Storm Sewer Utility Non -Operating (Debt service)
73-75
701-49950 Central Garage
76-79
705-49970 Building Maintenance
80-83
CAPITAL EQUIPMENT
431-43100 Capital Equipment Replacement —Engineering
84-86
431-43121 Capital Equipment Replacement —Street
87-89
431-45200 Capital Equipment Replacement —Parks
90-92
431-46102 Capital Equipment Replacement —Urban Forestry
93-95
432-49499 Capital Equipment Replacement —Sewer
96-98
433-49449 Capital Equipment Replacement —Water
99-101
434-49950 Capital Equipment Replacement —Garage
102-104
CAPITAL IMPROVEMENTS
402-43191 State -Aid Construction
105-107
411-49950 Central Garage Capital Improvements
108-110
411-45129 Murzyn Hall Capital Improvements
111-113
412-45200 Parks Capital Improvements
114-116
651-49449 Water Construction
117-119
652-49499 Sewer Construction
120-122
653-49699 Storm Sewer Construction
123-125
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3
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: ENGINEERING
101
43100
GENERAL
ENGINEERING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021 1
Council
Adopted
2021
Line Item Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay
6999 Contingencies & Transfers
TOTALS: ENGINEERING
Activity Description
261,969
208,474
320,054
320,822
320,822 -
12,617
14,974
17,500
16,500
16,500 -
62,757
60,098
70,200
76,400
76,400 -
80,473
60,817
-
-
- -
1,484
35,518
-
-
- -
419,300
379,882
407,754
413,722
413,722 -
This department provides engineering services for current, planned and past public improvement projects. These
activities include feasibility analysis, construction design, assessments, construction contract administration and project
inspection. It also includes project management for engineering consultant or JPA projects. The administration of the
NPDES permit requirements is performed by Engineering; TMDL reporting to the State; and all responsibilities of assessing
department and its functions. Other activities include general engineering, technical and public record keeping, GIS
implementation, digital and hardcopy of file maintenance, and public contact.
Objectives
1. Continue the annual update and development of the computerized pavement management program for
street zone work including street ratings and analysis.
2. Continue updating of GIS software for automation of utility records, maintenance and complaint
tracking program at Public Works.
3. Implementation of NPDES Phase IV requirements along with TMDL implementation measures and reporting.
4. Continue updating and sharing of other database sources for increased accuracy of owner information,
including GIS.
5. Continue implementation of our updated (2019) 20-year plan for the Street Rehabilitation Program.
6. Continue the review and maintenance strategies for state -aid streets.
Budget Comments on Proposed Budget
The proposed 2021 Engineering budget is $413,722 a 1.46% or 5,968 increase from the 2020 budget. Major sections and
items contributing to the increase:
1. Personnel increased by $768 for contract approved COLA and step increases.
2. Other Services and Charges increased by $6,200 for consultant services for Street Zone pavement testing.
3. Other line items remained flat or had slight decreases.
4
City of Columbia Heights, Minnesota
2021 Budget Worksheet
101
43100
GENERAL
ENGINEERING
Actual Actual
Expense Expense
2018 2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
PERSONAL SERVICES
1000
ACCRUED SALARIES
-
-
-
-
1010
REGULAR EMPLOYEES
186,881
150,678
215,950
219,147
219,147
1011
PART-TIME EMPLOYEES
9,419
9,444
17,181
15,767
15,767
1012
SEASONAL EMPLOYEES
3,110
-
7,547
7,774
7,774
1020
OVERTIME -REGULAR
122
453
3,847
4,197
4,197
1022
OVERTIME -SEASONAL
41
-
-
-
-
1030
VACATION & SICK
4,166
3,596
1050
SEVERANCE PAY
-
1070
INTERDEPARTMENTAL LABOR SERV
-
-
-
1210
P.E.R.A. CONTRIBUTION
14,607
11,071
17,677
17,838
17,838
1220
F.I.C.A. CONTRIBUTION
14,191
11,886
18,637
18,827
18,827
1225
FLEX BENEFIT FICA
395
334
-
1300INSURANCE
27,436
20,237
37,110
34,962
34,962
1400
UNEMPLOYMENT COMPENSATION
-
-
1510
WORKERS COMP INSURANCE PREM
1,604
777
2,105
2,310
2,310
1700
ALLOCATED FRINGE
-
-
-
1810
COLA ALLOWANCE
-
-
-
0999
TOTALS: PERSONAL SERVICES
261,969
208,474
320,054
320,822
320,822
SUPPLIES
2000
OFFICE SUPPLIES
327
502
750
750
750
2010
MINOR EQUIPMENT
1,593
958
4,500
2,000
2,000
2011
COMPUTER EQUIPMENT
1,728
4,987
2,000
3,500
3,500
2020
COMPUTER SUPPLIES
155
234
500
500
500
2030
PRINTING & PRINTED FORMS
108
166
300
300
300
2160
MAINT. & CONSTRUCT MATERIALS
144
2,625
-
-
-
2171
GENERAL SUPPLIES
889
874
1,500
1,500
1,500
2172
UNIFORMS
4
-
-
2173
PROTECTIVE CLOTHING
-
188
200
450
450
2175
FOOD SUPPLIES
12
-
-
-
2280
VEHICLE REPAIR AND PARTS
3,637
1,691
2,750
3,000
3,000
2282
GAS, OIL, LUBRICANTS
4,021
2,749
5,000
4,500
4,500
1999
TOTALS: SUPPLIES
12,617
14,974
17,500
16,500
16,500
OTHER SERVICES & CHARGES
3050
EXPERT & PROFESSIONAL SERV.
22,465
12,640
12,000
22,300
22,300
3105
TRAINING & EDUC ACTIVITIES
850
4,060
2,750
4,000
4,000
3210
TELEPHONE & TELEGRAPH
1,395
1,304
1,500
1,400
1,400
3211
CELL PHONES
3,133
2,922
3,250
3,250
3,250
3220
POSTAGE
242
313
600
400
400
3250
OTHER COMMUNICATIONS
946
1,047
1,150
1,150
1,150
3310
LOCAL TRAVEL EXPENSE
-
22
-
-
-
3320
OUT OF TOWN TRAVEL EXPENSE
-
-
-
-
3500
LEGAL NOTICE PUBLISHING
141
331
300
300
300
3600
PROP & LIAB INSURANCE
4,700
5,100
5,300
5,200
5,200
4000
REPAIR & MAINT. SERVICES
3,695
7,808
13,800
8,900
8,900
4040
INFORMATION SYS:INTERNALSVC
-
-
-
4050
GARAGE, LABOR BURD.
4,408
2,364
5,750
5,500
5,500
4100
RENTS & LEASES
19,326
20,664
22,150
22,350
22,350
4300
MISC. CHARGES
-
-
-
-
-
4330
SUBSCRIPTION, MEMBERSHIP
1,382
1,342
1,450
1,450
1,450
4375
VOLUNTEER RECOGNITION
10
-
-
-
4376
MISCELLANEOUS CIVIC AFFAIRS
-
4380
COMMISSION & BOARDS
-
-
-
5
4390
TAXES & LICENSES
64
181
200
200
200
City of Columbia Heights, Minnesota
2021 Budget Worksheet
101
43100
GENERAL
ENGINEERING
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
4395 STATE SALES TAX
-
- - -
2999 TOTALS: OTHER SERVICES & CHARGES
62,757
60,098 70,200 76,400 76,400
CAPITAL OUTLAY
5180 OTHER EQUIPMENT
13,170
- - - -
5190 CONSTRUCTION IN PROGRESS
67,302
60,817
4999 TOTALS: CAPITAL OUTLAY
80,473
60,817
OTHER FINANCING USES
7120 TRANSFER OUT:MN STREET CONST
501
-
7170 TRANSFER OUT TO PROJECTS
891
7175 TRANSFER OUT TO PIR PROJ FND
92
35,518
7230 TRANSFER OUT TO CAP IMP PARK
-
8100 CONTINGENCIES
-
-
6999 TOTALS: OTHER FINANCING USES
1,484
35,518 -
TOTALS: ENGINEERING
419,300
379,882 407,754 413,722 413,722
6
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER
101-43100
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Fxnlanation of Personnel
ENGINEERING BUDGET
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.12
0.12
17,178
4,072
21,250
17,647
4,241
21,888
Ace
0.67
0.67
71,002
21,179
92,181
73,126
22,403
95,529
Utility Superintendent
0.03
0.03
2,422
677
3,099
2,574
808
3,382
Street/Parks Superintem
0.01
0.01
515
139
654
499
158
657
Eng. Tech. IV
1.21
1.21
100,527
33,845
134,372
96,101
34,725
130,826
Eng. Tech. III
0.35
0.35
17,027
7,878
24,905
25,312
5,070
30,382
Admin. Asst. II
0.19
0.19
11,125
4,030
15,155
11,460
4,217
15,677
PT Clerk
0.50
0.50
17,181
2,715
19,896
17,693
2,807
20,500
Seasonals
0.32
0.32
7,547
995
8,542
7,774
1,065
8,839
Subtotal
3.40
3.40
244,524
75,530
320,054
252,186
75,494
327,685
Labor Allocation To:
Assessment
Clerk
-0.05
-3,277
-1,197
-4,474
-3,375
-1,251
-4,626
Secretary
-0.06
-1,870
-296
-2,166
-1,926
-306
-2,232
Total
3.29
3.40
239,377
74,037
313,414
246,885
73,937
320,822
SUPPLIES
SERVICES AND CHARGES
2010 MINOR EQUIPMENT TOTAL:
2,000 3050 EXPERT AND PROFESSIONAL SER1
TOTAL:
22,300
Office, survey & inspection equip
2,000 Consultants for special design/testing
10,175
GIS contract
11,275
2011 COMPUTER EQUIPMENT TOTAL:
3,500 Telecom service
850
Misc upgrades/replacement
2,850 3105 TRAINING AND EDUCATIONAL A(
TOTAL:
4,000
Word upgrade
650 Required Engineering courses & certifications
4,000
2030 PRINTING & PRINTED FORMS TOTAL:
300 3211 CELL PHONES
TOTAL:
3,250
Printing & printed forms (permits)
100 3220 POSTAGE
TOTAL:
400
Postcards for meetings, hangers, petitions
200 City Hall Postage
400
2171 GENERAL SUPPLIES TOTAL:
1,500 4000 REPAIR AND MAINT SERVICES
TOTAL:
8,900
Surveying supplies
1,200 HP 3500 MFP
1,800
Drafting supplies
300 Software repairs
400
Misc equipment repairs
700
Total station
1,900
CH copier costs
100
Cartegraph
4,000
4100 RENTS AND LEASES
TOTAL:
22,350
MSC allocation
21,100
Other equipment rentals
1,250
4330 SUBSCRIPTION, MEMBERSHIP
TOTAL:
1,450
CAPITAL OUTLAY
5180 OTHER EQUIPMENT
TOTAL:
0
7
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STREETS
101
43121
GENERAL
STREETS
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay
6999 Contingencies & Transfers
TOTALS: STREETS
Activity Description
557,504 531,098
583,257
578,435
578,435
153,697 139,137
141,750
172,778
172,778
177,982 208,692
193,700
200,350
200,350
2,487 -
3,500
3,500
3,500
891,671 878,927 922,207 955,063 955,063
The street department provides for the maintenance of city Rights -of -Ways including streets, alleys and storm sewer and
city owned parking lots. These services include patching, surface repairs, minor bituminous paving, street sweeping,
snow plowing and removal, ice control, miscellaneous projects as required, and public contact. The maintenance of public
storm sewers and ponds and basins is also included in the street department to manage portions of the Federal NPDES
and State MS4 permit requirements.
Objectives
1. Training of new streets maintenance staff.
2. Review the alley maintenance program for both bituminous and concrete alleys.
3. Continue crack sealing asphalt streets in prior street rehab zones, in advance of Seal Coating.
4. Continue to develop GIS application to improve street repair/patching in prior zones of the street rehab program.
5. Continue implementation of new equipment such as new plow trucks, brine usage and the application rates of treated
salt for salt use reduction and street ice control cost effectiveness.
Budget Comments on Proposed Budget
The overall 2021 budget for the Street Department is $955,063, a 3.56% or $32,856 increase from 2020,
Major line items contributing to the decrease:
1. Chemicals (de-icing salt) increased by $13,000 to account for unit price increases from the STOM contract.
2. Maintenance and Construction materials increased by 8,250 for price increase in bituminous and base materials used in
pothole patching and road repairs.
3. Other services and charges increased by $6,650 representing price and/or inflationary increases in various line items.
City of Columbia Heights, Minnesota
2021 Budget Worksheet
101
43121
GENERAL
STREETS
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
PERSONAL SERVICES
1000
ACCRUED SALARIES
-
-
-
-
-
1010
REGULAR EMPLOYEES
350,358
364,840
387,168
376,154
376,154
1011
PART-TIME EMPLOYEES
3,122
3,386
1,905
1,961
1,961
1012
SEASONAL EMPLOYEES
11,279
4,589
11,321
11,661
11,661
1020
OVERTIME -REGULAR
32,284
34,693
22,637
23,316
23,316
1022
OVERTIME -SEASONAL
152
-
-
1030
VACATION & SICK
5,297
-4,686
1050
SEVERANCE PAY
1,356
-
-
1070
INTERDEPARTMENTAL LABOR SERV
-
-
-
1210
P.E.R.A. CONTRIBUTION
28,682
25,832
30,695
29,923
29,923
1220
F.I.C.A. CONTRIBUTION
30,364
28,803
32,290
31,537
31,537
1225
FLEX BENEFIT FICA
197
167
-
-
1300
INSURANCE
59,564
52,636
65,196
69,745
69,745
1400
UNEMPLOYMENT COMPENSATION
247
573
-
-
1510
WORKERS COMP INSURANCE PREM
34,601
20,267
32,045
34,138
34,138
1700
ALLOCATED FRINGE
-
-
-
-
1810
COLA ALLOWANCE
-
-
-
-
0999
TOTALS: PERSONAL SERVICES
557,504
531,098
583,257
578,435
578,435
SUPPLIES
2000
OFFICE SUPPLIES
526
449
350
500
500
2010
MINOR EQUIPMENT
4,604
5,507
6,050
8,500
8,500
2011
COMPUTER EQUIPMENT
-
1,592
-
2,000
2,000
2020
COMPUTER SUPPLIES
200
500
500
2030
PRINTING & PRINTED FORMS
89
124
50
80
80
2070
TRAINING & INSTR SUPPLIES
-
150
250
250
2160
MAINT. & CONSTRUCT MATERIALS
29,640
25,403
31,250
39,500
39,500
2161
CHEMICALS
21,595
39,765
27,000
40,000
40,000
2171
GENERAL SUPPLIES
2,178
1,479
2,750
4,200
4,200
2172
UNIFORMS
1,126
1,656
1,550
1,650
1,650
2173
PROTECTIVE CLOTHING
1,420
2,428
1,800
2,500
2,500
2175
FOOD SUPPLIES
-
-
50
50
2280
VEHICLE REPAIR AND PARTS
56,276
33,612
43,250
44,548
44,548
2282
GAS, OIL, LUBRICANTS
36,243
27,121
27,350
28,500
28,500
1999
TOTALS: SUPPLIES
153,697
139,137
141,750
172,778
172,778
OTHER SERVICES & CHARGES
3050
EXPERT & PROFESSIONAL SERV.
1,533
1,504
2,950
5,250
5,250
3105
TRAINING & EDUC ACTIVITIES
4,429
3,717
4,450
5,250
5,250
3210
TELEPHONE & TELEGRAPH
62
23
50
100
100
3211
CELL PHONES
979
1,126
1,250
2,500
2,500
3220
POSTAGE
-
-
-
-
3250
OTHER COMMUNICATIONS
171
178
200
200
200
3310
LOCAL TRAVEL EXPENSE
8
-
-
-
3320
OUT OF TOWN TRAVEL EXPENSE
82
-
3500
LEGAL NOTICE PUBLISHING
-
-
-
-
-
3600
PROP & LIAB INSURANCE
14,300
13,500
11,100
11,400
11,400
3810
ELECTRIC
345
326
900
400
400
3820
WATER
879
683
500
750
750
3850
SEWER
825
699
500
750
750
4000
REPAIR & MAINT. SERVICES
10,153
45,049
17,150
18,500
18,500
4020
BUILDING MAINTENANCE
-
-
-
4040
INFORMATION SYS:INTERNALSVC
-
-
-
-
-
4050
GARAGE, LABOR BURD.
51,911
44,884
50,000
52,000
52,0009
4080
VEHICLE REPAIR
-
-
-
-
-
City of Columbia Heights, Minnesota
2021 Budget Worksheet
101
43121
GENERAL
STREETS
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
4100 RENTS & LEASES
4300 MISC. CHARGES
4330 SUBSCRIPTION, MEMBERSHIP
4376 MISCELLANEOUS CIVIC AFFAIRS
4390 TAXES & LICENSES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES
CAPITAL OUTLAY
5120 BUILDING
5180 OTHER EQUIPMENT
5185 INFRASTRUCTURE
5190 CONSTRUCTION IN PROGRESS
4999 TOTALS: CAPITAL OUTLAY
OTHER FINANCING USES
7175 TRANSFER OUT TO PIR PROJ FND
8100 CONTINGENCIES
6999 TOTALS: OTHER FINANCING USES
TOTALS: STREETS
91,941 96,500 104,300 102, 300
- 448 - 250
10 10 150 500
354 44 200 200
177,982 208,692 193,700 200,350
102,300
250
500
200
200,350
2,487
3,500
3,500
3,500
2,487
3,500
3,500
3,500
891,671 878,927 922,207 955,063
955,063
10
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER
101-43121
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Fxnlanatinn of PPrsnnnPl
STREETS BUDGET
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.13
0.13
18,015
4,272
22,287
18,508
4,447
22,955
Street/Parks Superinten
0.41
0.41
42,044
11,440
53,484
40,718
12,841
53,559
Foreman
0.74
0.74
57,663
22,727
80,390
57,312
23,600
80,912
Maint. Workers
4.14
4.14
280,972
115,957
396,929
273,496
119,063
392,559
Refuse Coordinator
0.05
0.05
3,894
1,416
5,310
2,005
742
2,747
Admin. Asst. II
0.13
0.13
7,217
2,618
9,835
7,432
2,740
10,172
PT Clerk
0.05
0.05
1,905
303
2,208
1,962
312
2,274
Seasonals
0.34
0.40
11,321
1,493
12,814
11,661
1,596
13,257
Rounding
1
-1
Subtotal
5.99
6.05
423,031
160,226
583,257
413,095
165,340
578,435
Total
5.99
6.05
423,031
160,226
583,257
413,095
165,340
578,435
SUPPLIES
2010 MINOR EQUIPMENT
TOTAL:
8,500
Other equipment & systems parts
2,500
Small equipment
785
Power tools
2,800
Hand Tools
2,000
Supportive parts
415
2011 COMPUTER EQUIPMENT
TOTAL:
2,000
2160 MAINT & CONST MATERIALS
TOTAL:
39,500
Hot bituminous mixture
25,195
Cold bituminous mixture
1,790
Road construction materials
850
Infrastructure materials
4,665
Aggregates
2,500
Bituminous materials
4,500
2161 CHEMICALS
TOTAL:
40,000
Sodium chloride rock salt
32,600
Liquid chloride solution
5,375
Degreasers and disinfectants
2,025
2171 GENERAL SUPPLIES
TOTAL:
4,200
Asphalt saw blades
2,345
Small tools
745
Cleaning supplies
425
Hose connections and fittings
685
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL 5 TOTAL:
5,250
GIS services
2,500
Drug/Alcohol testing
1,350
Other services
1,350
Telecom services
50
3105 TRAINING AND EDUCATIONAL TOTAL:
5,250
Local 49er operator training
1,800
Street maintenance workshops
1,300
Supervisor training
1,000
OSHA
1,150
4000 REPAIR AND MAINT SERVICES TOTAL:
18,500
General street/alley repairs
18,500
4100 RENTS AND LEASES TOTAL:
102,300
MSC Allocation
100,300
Misc. rental
2,000
CAPITAL OUTLAY
5180 OTHER EQUIPMENT TOTAL: 3,500
mobile radio
5185INFRASTRUCTURE TOTAL: -
ifl
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STREET LIGHTING
101
43160
GENERAL
STREET LIGHTING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999
Personal Services
3,294
3,119 7,115
7,514
7,514
1999
Supplies
8
- 1,325
5,225
5,225
2999
Other Services & Charges
145,375
137,188 166,200
163,300
163,300
4999
Capital Outlay
- -
-
-
6999
Contingencies & Transfers
-
- -
-
-
TOTALS: STREET LIGHTING
148,676
140,307 174,640
176,039
176,039
Activity Description
This activity provides for the energy costs related to intersection, mid -block, and alley lighting. This activity also includes
maintenance and repair of city -owned street lights.
Objectives
1. Research funding and grant opportunities for the extension of the street lighting program on Central Avenue from 43rd to
47th Avenues including State and Federal funding sources.
2. Review city owned street lighting for operational upgrades, replacement or as a minimum, needed repairs.
3. Evaluate replacement to LED of city -owned and maintained lights in Labelle, Sullivan and Prestemon Parks.
4. Continue review/evaluation of retrofitting City owned street lights to LED's.
Budget Comments on Proposed Budget
The 2021 proposed Street Lighting budget is $176,039 an increase of 0.8% or $1,399 from 2020.
1. Electric costs were adjusted to better reflect actual expenses over the last 2 years.
2. Other services and charges increased to account for the addition of a mobile work system platform.
1z
City of Columbia Heights, Minnesota
2021 Budget Worksheet
101
43160
GENERAL
STREET LIGHTING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
PERSONAL SERVICES
1010 REGULAR EMPLOYEES
2,838
2,650
5,003
5,246
5,246
1012 SEASONAL EMPLOYEES
-
-
1020 OVERTIME -REGULAR
229
236
236
1070 INTERDEPARTMENTAL LABOR SERV
-
-
1210 P.E.R.A. CONTRIBUTION
213
199
390
409
409
1220 F.I.C.A. CONTRIBUTION
177
184
395
416
416
1300 INSURANCE
38
35
776
835
835
1510 WORKERS COMP INSURANCE PREM
28
52
322
372
372
1700 ALLOCATED FRINGE
-
-
-
-
1810 COLA ALLOWANCE
-
-
-
-
0999 TOTALS: PERSONAL SERVICES
3,294
3,119
7,115
7,514
7,514
SUPPLIES
2000 OFFICE SUPPLIES
-
-
-
2010 MINOR EQUIPMENT
1,700
1,700
2011 COMPUTER EQUIPMENT
-
-
-
2160 MAINT. & CONSTRUCT MATERIALS
-
800
3,000
3,000
2171 GENERAL SUPPLIES
8
525
525
525
2173 PROTECTIVE CLOTHING
-
-
-
2280 VEHICLE REPAIR AND PARTS
-
-
-
-
1999 TOTALS: SUPPLIES
8
1,325
5,225
5,225
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
-
6,000
6,000
3600 PROP & LIAB INSURANCE
300
400
200
300
300
3800 UTILITY SERVICES
-
-
-
3810 ELECTRIC
141,515
130,218
159,000
145,000
145,000
4000 REPAIR & MAINT. SERVICES
3,560
6,571
7,000
12,000
12,000
4050 GARAGE, LABOR BURD.
-
-
-
-
-
4100 RENTS & LEASES
-
4395 STATE SALES TAX
-
-
-
2999 TOTALS: OTHER SERVICES & CHARGES
145,375
137,188
166,200
163,300
163,300
CAPITAL OUTLAY
4999 TOTALS: CAPITAL OUTLAY
-
-
-
OTHER FINANCING USES
8100 CONTINGENCIES
6999 TOTALS: OTHER FINANCING USES - -
TOTALS: STREET LIGHTING 148,676 140,307 174,640 176,039 176,039
13
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER
101-43160
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Fxolanation of Personnel
STREET LIGHTING BUDGET
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.01
0.01
1,065
253
1,318
1,094
262
1,356
ACE
-
265
79
344
273
82
355
Street/Parks Superintendent
0.01
0.01
515
139
654
499
157
656
Maint. Workers
0.05
0.05
3,387
1,412
4,799
3,616
1,531
5,147
Rounding
-
-
2
-
Subtotai
0.07
0.07
5,232
1,883
7,115
5,482
2,034
7,514
Total
0.07
0.07
5,232
1,883
7,115
5,482
2,034
7,514
SUPPLIES
2010 MINOR EQUIPMENT
TOTAL:
0
2011 COMPUTER EQUIPMENT
TOTAL:
0
2160 MAINT & CONST MATERIALS
TOTAL:
1,000
Base plates, ballasts, bulbs
2171 GENERAL SUPPLIES
TOTAL:
525
Bulbs, bolts, misc.
525
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV
TOTAL:
6,000
4000 REPAIR AND MAINT SERVICES
TOTAL:
7,000
Repair & service of city owned lights
5,650
Huset Parkway relamp
1,350
4100 RENTS & LEASES
TOTAL:
0
CAPITAL OUTLAY
5180 OTHER EQUIPMENT
TOTAL:
0
5185INFRASTRUCTURE
TOTAL:
0
14
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: TRAFFIC SIGNS & SIGNALS
101
43170
GINIRAL
TRAFFIC SIGNS & SIGNALS
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
0999
Personal Services
74,474
66,011
76,231
80,943
80,943 -
1999
Supplies
11,185
10,096
16,250
16,125
16,125 -
2999
Other Services & Charges
14,356
13,543
18,610
19,050
19,050 -
4999
Capital Outlay
-
-
- '
6999
Contingencies & Transfers
-
-
-
-
- -
TOTALS: TRAFFIC SIGNS & SIGNALS
100,015
89,650
111,091
116,118
116,118 -
Artivitu r)acrrinfinn
This activity provides for the installation, maintenance and replacement (or removal) of city owned signs and traffic signals
identified under MNDOT or county agreements. This department also provides for street striping, curbing and parking lot
striping and traffic counting.
Objectives
1. Update the physical coordinate location (GPS'ing) and continue implementation of the computerized sign inventory.
2. Continue Federally mandated Traffic Sign Maintenance Program (TSMP) approved in 2014.
3. Continue programmed replacement of regulatory signs in street rehab zones consistent with the TSMP plan.
4. Continue upgrading regulatory signs to high intensity -VIP diamond grade on State Aid Streets project work areas.
5. Continue repainting of Trunk Highway signals for proper maintenance and improved appearance on Central and
University Avenues.
Budget Comments on Proposed Budget
The overall budget proposed in 2021 is $116,118 a 4.53% or a $5,027 increase from the 2020 adopted budget. Major line
items contributing to the increase:
1. Personnel increased by $4,712 to account for COLA increases and step system movements
2. Other services and charges increased by $440 due to small line item increases.
3. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases.
15
City of Columbia Heights, Minnesota
2021 Budget Worksheet
101
43170
GENERAL
TRAFFIC SIGNS & SIGNALS
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
PERSONAL SERVICES
1000 ACCRUED SALARIES
-
-
-
1010 REGULAR EMPLOYEES
50,814
46,251
45,495
48,169
48,169
1012 SEASONAL EMPLOYEES
1,404
-
7,547
7,774
7,774
1020 OVERTIME -REGULAR
687
365
2,887
2,974
2,974
1030 VACATION & SICK
599
1,274
-
-
-
1050 SEVERANCE PAY
1070 INTERDEPARTMENTAL LABOR SERV
-
-
-
1210 P.E.R.A. CONTRIBUTION
3,831
3,284
3,606
3,813
3,813
1220 F.I.C.A. CONTRIBUTION
4,032
3,526
4,274
4,504
4,504
1225 FLEX BENEFIT FICA
-
167
-
-
1300INSURANCE
8,276
8,138
8,067
8,664
8,664
1510 WORKERS COMP INSURANCE PREM
4,832
3,006
4,355
5,045
5,045
1700 ALLOCATED FRINGE
-
-
-
-
-
1810 COLA ALLOWANCE
-
-
-
-
0999 TOTALS: PERSONAL SERVICES
74,474
66,011
76,231
80,943
80,943
SUPPLIES
2000 OFFICE SUPPLIES
2
22
100
100
100
2010 MINOR EQUIPMENT
547
260
500
500
500
2011 COMPUTER EQUIPMENT
-
1,308
900
900
900
2020 COMPUTER SUPPLIES
30
62
-
75
75
2030 PRINTING & PRINTED FORMS
-
-
-
-
-
2161 CHEMICALS
-
-
50
-
-
2171 GENERAL SUPPLIES
6,544
5,902
9,700
9,700
9,700
2172 UNIFORMS
106
54
450
500
500
2173 PROTECTIVE CLOTHING
170
-
300
300
300
2280 VEHICLE REPAIR AND PARTS
1,769
1,101
2,750
2,250
2,250
2282 GAS, OIL, LUBRICANTS
2,017
1,396
1,500
1,800
1,800
1999 TOTALS: SUPPLIES
11,185
10,096
16,250
16,125
16,125
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
153
52
-
-
-
3105 TRAINING & EDUC ACTIVITIES
70
750
850
850
3210 TELEPHONE & TELEGRAPH
-
-
-
-
3211 CELL PHONES
567
113
60
250
250
3250 OTHER COMMUNICATIONS
-
-
50
-
-
3310 LOCAL TRAVEL EXPENSE
-
3500 LEGAL NOTICE PUBLISHING
-
-
3600 PROP & LIAB INSURANCE
1,100
700
500
600
600
4000 REPAIR & MAINT. SERVICES
1,257
1,020
3,700
3,700
3,700
4050 GARAGE, LABOR BURD.
1,940
1,958
3,000
3,000
3,000
4100 RENTS & LEASES
9,237
9,700
10,550
10,650
10,650
4300 MISC. CHARGES
-
-
-
-
-
4390 TAXES & LICENSES
32
4395 STATE SALES TAX
-
-
-
-
2999 TOTALS: OTHER SERVICES & CHARGES
14,356
13,543
18,610
19,050
19,050
OTHER FINANCING USES
8100 CONTINGENCIES
-
-
-
-
6999 TOTALS: OTHER FINANCING USES
-
-
-
-
TOTALS: TRAFFIC SIGNS & SIGNALS
100,015
89,650
111,091
116,118
116,118
16
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER TRAFFIC SIGNS & SIGNALS BUDGET
101-43170
SUMMARY OF COST FACTORS FOR THE COMING YEAR
FmIanation of Personnel
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.01
0.01
1,065
253
1,318
1,094
262
1,356
Street/Parks Superintendent
0.05
0.05
4,637
1,262
5,899
4,491
1,416
5,907
Maint. Workers
0.63
0.63
42,680
17,792
60,472
45,560
19,281
64,841
Seasonals
0.23
0.23
7,547
995
8,542
7,774
1,065
8,839
Rounding
-
1
1
Subtotal
0.92
0.92
55,929
20,302
76,231
58,918
22,025
89,943
Total
0.92
0.92
55,929
20,302
76,231
58,918
22,025
80,943
SUPPLIES
CAPITAL OUTLAY
2010 MINOR EQUIPMENT
TOTAL:
500 5180 OTHER EQUIPMENT
Other minor equipment
5185 INFRASTRUCTURE
2011 COMPUTER EQUIPMENT
TOTAL:
900
2160 MAINT & CONST MATERIALS
TOTAL:
0
2161 CHEMICALS
TOTAL:
50
Industrial road cleaning chemicals
50
2171 GENERAL SUPPLIES
TOTAL:
9,700
Traffic counter supplies
150
Traffic paint
3,500
Channel posts
1,050
Signal lamps
750
Street name signs
3,250
Traffic Control Devices
1,000
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV
TOTAL:
0
3105 TRAINING AND EDUCATIONAL ACT
TOTAL:
850
MNDOT traffic control
4000 REPAIR AND MAINT SERVICES
TOTAL:
3,700
Arterial striping
1,100
Traffic counter maint
550
Traffic control sign service
750
MPLS signals maint
1,300
4100 RENTS AND LEASES
TOTAL:
10,650
MSC rental expenses
10,100
Other equipment rentals
550
TOTAL:
TOTAL:
0
0
17
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: PARKS
101
45200
GENERAL
PARKS
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999
Personal Services
599,658
602,703
672,991
693,794
693,794
1999
Supplies
80,612
64,516
85,850
94,900
94,900
2999
Other Services & Charges
250,165
320,174
256,900
258,254
258,254
4999
Capital Outlay
3,819
3,500
3,500
3,500
6999
Contingencies & Transfers
-
387
1,000
1,000
1,000
TOTALS: PARKS
934,253
987,780
1,020,241
1,051,448
1,051,448
Activity Description
This activity provides for the equipment, park facility, field and grounds maintenance of:
A. 15 city parks
B. 2 public wading pools
C. 3 skating and 3 hockey rinks
D. 12 softball/baseball diamonds
E. 2 tennis courts
F. 12 buildings and other recreational facilities
G. All park trails.
H. Landscape maintenance for all municipal buildings, other city -owned properties, public art areas, easement areas, and
the planning, implementation and construction of various park improvements.
I. 1 Splash pad
J. 3-1/2 Basketball courts
Objectives
1. Continue support the Park & Recreation Commission in their evaluation for the possible consideration of a City-wide
funding plan for park improvements.
2. Continue investigating potential State Grant and other funding for park redevelopment, focusing on future wading pool
replacement and full or partial park redevelopment.
3. Continue Master Planning for parks and engage public input/review process.
4. Continue to improve the condition of landscape plantings in parks and public monuments for improved appearance.
5. Coordinate and Implement Wargo Estate funds for the reconstruction of the Wargo Court Park.
Budget Comments on Proposed Budget
The 2021 Parks proposed budget is $1,051,448, an increase of 3.06% or $31,207, from the 2020 adopted budget. Major line
item increases include:
1. Personnel increased $20,803 to account for COLA increases, step system movements.
2. Supplies increased by $9,050 to focus on Park Building repairs.
3. Other services increased by $1,354 for transitioning to a mobile data platform.
4. Other line items of the budget have decreased or remained relatively flat .
18
City of Columbia Heights, Minnesota
2021 Budget Worksheet
101
45200
GENERAL
PARKS
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
1 2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
PERSONAL SERVICES
1000 ACCRUED SALARIES
1010 REGULAR EMPLOYEES
1011 PART-TIME EMPLOYEES
1012 SEASONAL EMPLOYEES
1020 OVERTIME -REGULAR
1022 OVERTIME -SEASONAL
1030 VACATION & SICK
1050 SEVERANCE PAY
1070 INTERDEPARTMENTAL LABOR SERV
1210 P.E.R.A. CONTRIBUTION
1220 F.I.C.A. CONTRIBUTION
1225 FLEX BENEFIT FICA
1300 INSURANCE
1400 UNEMPLOYMENT COMPENSATION
1510 WORKERS COMP INSURANCE PREM
1700 ALLOCATED FRINGE
1810 COLA ALLOWANCE
0999 TOTALS: PERSONAL SERVICES
SUPPLIES
2000 OFFICE SUPPLIES
2010 MINOR EQUIPMENT
2011 COMPUTER EQUIPMENT
2020 COMPUTER SUPPLIES
2030 PRINTING & PRINTED FORMS
2070 TRAINING & INSTR SUPPLIES
2160 MAINT. & CONSTRUCT MATERIALS
2161 CHEMICALS
2171 GENERAL SUPPLIES
2172 UNIFORMS
2173 PROTECTIVE CLOTHING
2175 FOOD SUPPLIES
2280 VEHICLE REPAIR AND PARTS
2282 GAS, OIL, LUBRICANTS
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
3105 TRAINING & EDUC ACTIVITIES
3210 TELEPHONE & TELEGRAPH
3211 CELL PHONES
3220 POSTAGE
3250 OTHER COMMUNICATIONS
3310 LOCALTRAVELEXPENSE
3320 OUT OF TOWN TRAVEL EXPENSE
3430 ADVERTISING OTHER
3500 LEGAL NOTICE PUBLISHING
3600 PROP & LIAB INSURANCE
3810 ELECTRIC
3820 WATER
3830 GAS
3840 REFUSE
3850 SEWER
4000 REPAIR & MAINT. SERVICES
4020 BUILDING MAINTENANCE
382,073
3,036
47,689
9,640
233
4,885
29,440
32,586
65,178
24,898
599,658
389,254
423,441
434,761
434,761
3,263
1,905
1,961
1,961
38,651
61,636
63,486
63,486
8,921
15,924
16,402
16,402
176
-
-
19,779
29,652
32,890
33,779
33,779
34,078
38,401
39,459
39,459
62,258
74,202
76,216
76,216
16,672
24,592
27,730
27,730
602,703
672,991
693,794
693,794
242
257
500
500
500
13,663
8,980
8,000
9,000
9,000
-
2,585
1,500
2,500
2,500
-
-
200
200
200
69
219
200
200
200
-
-
100
100
100
14,677
8,109
21,950
25,100
25,100
4,583
2,257
6,350
6,350
6,350
12,540
10,993
14,350
15,350
15,350
2,318
2,316
1,750
2,300
2,300
1,607
1,758
1,500
1,800
1,800
15,164
14,044
17,950
17,500
17,500
15,492
12,998
11,500
14,000
14,000
80,612
64,516
85,850
94,900
94,900
1,682
11,477
3,550
5,250
5,250
2,258
3,470
4,750
6,250
6,250
137
80
150
150
150
902
1,073
950
1,300
1,300
7
36
100
100
100
181
178
200
200
200
104
123
150
250
250
-
28
-
-
200
25,200
19,622
25,500
4,017
-
370
200
200
24,500
19,050
29,500
3,900
1,750
35,050
7,850
3,000
35,
85019
2,850
City of Columbia Heights, Minnesota
2021 Budget Worksheet
101 GENERAL
45200 PARKS
1
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
2020
Department
Proposed
1 2021 1
City Manager
Proposed
2021
Council
Adopted
1 2021
Line Item Description
4040 INFORMATION SYS:INTERNAL SVC
-
-
-
4050 GARAGE, LABOR BURD.
25,937
30,516
29,500
30,000
30,000
4100 RENTS & LEASES
86,043
91,481
94,400
96,665
96,665
4300 MISC. CHARGES
492
-
-
-
-
4330 SUBSCRIPTION, MEMBERSHIP
300
300
550
1,000
1,000
4342 PROPERTY DAMAGE
-
-
-
-
-
4376 MISCELLANEOUS CIVIC AFFAIRS
316
4380 COMMISSION & BOARDS
-
-
4390 TAXES & LICENSES
1,010
611
800
-
-
4395 STATE SALES TAX
850
850
2999 TOTALS: OTHER SERVICES & CHARGES
250,165
320,174
256,900
258,254
258,254
CAPITAL OUTLAY
5120 BUILDING
-
-
5150 VEHICLES
-
5180 OTHER EQUIPMENT
-
3,500
3,500
3,500
5190 CONSTRUCTION IN PROGRESS
3,819
-
4999 TOTALS: CAPITAL OUTLAY
3,819
3,500
3,500
3,500
OTHER FINANCING USES
7230 CONSTRUCTION IN PROGRESS
-
-
-
-
8100 CONTINGENCIES
-
-
-
8110 VANDALISM
387
1,000
1,000
1,000
8200 SUNSHINE FUND
-
-
-
-
-
6999 TOTALS: OTHER FINANCING USES
387
1,000
1,000
1,000
TOTALS: PARKS
934,253
987,780
1,020,241
1,051,448
1,051,448
20
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER
101-45200
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Exolanation of Personnel
PARKS BUDGET
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.12
0.12
17,178
4,072
21,250
17,647
4,241
21,888
Street/Parks Superintender
0.35
0.35
36,068
9,813
45,881
34,929
11,016
45,945
Foreman
0.93
0.93
70,317
28,227
98,544
72,423
26,859
99,282
Maint. Workers
4.66
4.66
304,222
115,337
419,559
315,741
122,218
437,959
Admin. Asst.
0.04
0.04
2,920
1,062
3,982
1,504
557
2,061
Secretary
0.15
0.15
8,660
3,141
11,801
8,919
3,288
12,207
PT Clerk
0.05
0.05
1,905
303
2,208
1,962
312
2,274
Seasonals
1.99
1.99
61,636
8,130
69,766
63,486
8,692
72,178
Rounding
1
-1
-
-
Subtota)
8.29
8.29
502,907
170,084
672,991
516,611
177,183
693,794
Total
8.29
8.29
502,907
170,084
672,991
516,611
177,183
693,794
SUPPLIES
2010 MINOR EQUIPMENT
TOTAL:
Equipment and system parts
Construction tools
landscape and pruning equipment
2011 COMPUTER EQUIPMENT
TOTAL:
mobile computing
mobile device
2070 TRAINING AND INSTR SUPPLIES
TOTAL:
Seasonal safety training aids
2160 MAINT & CONST MATERIALS
TOTAL:
Park Bldgs. improvements
Replacement mulch
Dirt
Playground supplies
Ballfield supplies
Landscape supplies
2161 CHEMICALS
TOTAL:
Fertilizer (weed and feed)
Ice control
Wading pools chemicals
Misc. chemicals
2171 GENERAL SUPPLIES
TOTAL:
Park bldgs. maint supplies
Parks repair and maint hardware
Park Signage
Fence hardware and parts
Hand tools
SERVICES AND CHARGES
9,000 3050 EXPERT AND PROFESSIONAL SER
TOTAL:
5,250
2,500 Drug and alcohol testing
500
3,500 GIS contract
1,500
3,000 Safety consultant/training
1,200
2,500 Mobile Data support
2,000
1,700 Telecom services
50
800 3105 TRAINING AND EDUCATIONAL Ai
TOTAL:
6,250
100 Pool operator certification
900
Pesticide applicator certification
350
25,100 Local 49er equipment training
3,000
9,250 Earth moving equipment training
750
3,000 Turf management training
600
2,350 supervisor training
650
3,500 4000 REPAIR AND MAINT SERVICES
TOTAL:
35,850
2,500 trees and weed maint
17,750
4,500 Misc. concrete repairs
3,400
6,350 Annual fire extinguisher inspections
2,050
1,850 CityWorks maint contract (1/4)
700
2,500 Software maint contracts (1/4)
700
1,000 Misc. Park facilities repair and maint
5,500
1,000 Park trail lights
5,750
15,350 4020 BUILDING MAINTENANCE
TOTAL:
2,850
7,250 Park bldgs. maint
1,850
5,100 HVAC contract
1,000
2,000 4100 RENTS AND LEASES
TOTAL:
96,665
600 MSC rental expenses
80,200
400 Parks Satellite rentals
16,465
CAPITAL OUTLAY
5120 BUILDING IMPROVEMENT
TOTAL:
0
5180 OTHER EQUIPMENT
TOTAL:
3,500
Mobile Radio for Vehicle
3,500
5185INFRASTRUCTURE
TOTAL:
0
21
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: URBAN FORESTRY
101
46102
GENERAL
URBAN FORESTRY
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
1 2020
Department City Manager
Proposed Proposed
2021 1 2021
Council
Adopted
1 2021
Line Item Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay
6999 Contingencies & Transfers
TOTALS: URBAN FORESTRY
Activity Description
67,122 61,930 138,395 138,195 138,195
1,616 8,611 6,700 14,900 14,900
64,831 78,191 90,550 89,725 89,725
133,569 148,732 235,645 242,820 242,820
This activity provides for the care and maintenance of City Owned trees from planting to removal and includes tree
trimming, removal of hazardous, diseased, or dead trees (on city -owned properties except for parks), and replanting of
new trees. It includes trimming, shaping and maintaining boulevard trees in a healthy condition, removal of downed
branches, and clearing obstructed signs. It also provides for management of tree diseases and pests through
surveillance and eradication. , hazardous tree inspections, corner visibility, and brush in the alley inspections. A
comprehensive Emerald Ash Borer (EAB) Program was approved by the Council in 2014 and continues to be executed.
This activity also provides for the management of tree diseases and pests in private trees through surveil.
Objectives
1. Continue the EAB Program established for the management of City owned Ash trees consistent with the approved
EAB Plan, now that EAB is confirmed in the City.
2. Concentrate on boulevard tree trimming by residential street rehabilitation zones.
3. Trim sidewalk and street sign locations, focusing on Street Rehab Zone work.
4. Contractual trimming at parks with paved walking paths to maintain safe pathways.
5. Focus management of the tree inspection program to maximize surveillance, control the spread of tree diseases, and
impose safety with limited funding.
6. Foster the growth of the young trees and plantings throughout the City.
7. Development of a comprehensive tree GIS inventory.
8. Update and modernize urban forestry on the website and conduct an ordinance review for possible updating.
Budget Comments on Proposed Budget
The proposed 2021 Tree Care and Maintenance budget is $242,820 an increase of $7,175 or 3.04% from the adopted
2020 budget. Major line item contributing to the increase:
1. Supplies increased by $8,200 focusing on tree trimming and tree replanting.
2. Other areas remained flat or decreased in the Urban Forestry budget.
22
City of Columbia Heights, Minnesota
2021 Budget Worksheet
101
46102
GENERAL
URBAN FORESTRY
Actual
Expense
2018 1
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
PERSONAL SERVICES
1000 ACCRUED SALARIES
-
-
-
-
1010 REGULAR EMPLOYEES
50,694
30,349
96,703
96,701
96,701
1011 PART-TIME EMPLOYEES
-
17,375
-
-
-
1012 SEASONAL EMPLOYEES
756
658
-
-
1020 OVERTIME -REGULAR
334
998
2,722
2,803
2,803
1030 VACATION & SICK
765
-
-
-
1070 INTERDEPARTMENTAL LABOR SERV
-
-
-
-
1210 P.E.R.A. CONTRIBUTION
3,821
3,105
7,406
7,412
7,412
1220 F.I.C.A. CONTRIBUTION
3,719
3,578
7,592
7,601
7,601
1300INSURANCE
5,896
3,974
19,831
19,368
19,368
1400 UNEMPLOYMENT COMPENSATION
-
-
-
-
-
1510 WORKERS COMP INSURANCE PREM
1,903
1,128
4,141
4,310
4,310
1700 ALLOCATED FRINGE
-
-
-
-
1810 COLA ALLOWANCE
-
-
-
-
0999 TOTALS: PERSONAL SERVICES
67,122
61,930
138,395
138,195
138,195
SUPPLIES
2000 OFFICE SUPPLIES
9
19
100
100
100
2010 MINOR EQUIPMENT
148
1,844
1,000
1,000
1,000
2011 COMPUTER EQUIPMENT
1,134
1,612
2,000
2,000
2,000
2020 COMPUTER SUPPLIES
-
-
-
-
-
2030 PRINTING & PRINTED FORMS
-
150
150
150
2160 MAINT. & CONSTRUCT MATERIALS
37
781
1,100
7,150
7,150
2171 GENERAL SUPPLIES
72
201
250
250
250
2173 PROTECTIVE CLOTHING
217
600
600
600
2175 FOOD SUPPLIES
-
-
2280 VEHICLE REPAIR AND PARTS
208
3,111
500
2,500
2,500
2282 GAS, OIL, LUBRICANTS
7
826
1,000
1,150
1,150
1999 TOTALS: SUPPLIES
1,616
8,611
6,700
14,900
14,900
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SE RV.
11,196
-
18,300
14,500
14,500
3105 TRAINING & EDUC ACTIVITIES
1,095
675
1,500
1,500
1,500
3210 TELEPHONE & TELEGRAPH
-
-
3211 CELL PHONES
420
443
450
500
500
3220 POSTAGE
309
35
300
300
300
3250 OTHER COMMUNICATIONS
-
-
-
-
-
3310 LOCAL TRAVEL EXPENSE
3500 LEGAL NOTICE PUBLISHING
-
-
-
-
3600 PROP & LIAB INSURANCE
500
550
700
1,100
1,100
4000 REPAIR & MAINT. SERVICES
50,350
71,665
68,050
70,000
70,000
4050 GARAGE, LABOR BURD.
936
4,563
1,200
1,500
1,500
4100 RENTS & LEASES
-
-
-
-
-
4300 MISC. CHARGES
-
-
4330 SUBSCRIPTION, MEMBERSHIP
25
260
50
325
325
4376 MISCELLANEOUS CIVIC AFFAIRS
-
-
4390 TAXES & LICENSES
2999 TOTALS: OTHER SERVICES & CHARGES
64,831
78,191
90,550
89,725
89,725
CAPITAL OUTLAY
5180 OTHER EQUIPMENT
-
-
4999 TOTALS: CAPITAL OUTLAY
23
City of Columbia Heights, Minnesota
2021 Budget Worksheet
101
46102
GENERAL
URBAN FORESTRY
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
OTHER FINANCING USES
8100 CONTINGENCIES
6999 TOTALS: OTHER FINANCING USES - -
TOTALS: URBAN FORESTRY 133,569 148,732 235,645 242,820 242,820
24
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER URBAN FORESTRY BUDGET
101-46102
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Fxnlanatinn of Personnel
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.02
0.02
3,194
758
3,952
3,282
788
4,070
Street/Parks Superintenc
0.15
0.15
15,458
4,205
19,663
14,970
4,721
19,691
Foreperson
0.05
0.05
3,507
1,380
4,887
3,485
1,436
4,921
Urban Forester
0.75
0.65
34,065
15,017
49,082
36,553
13,913
50,466
Maint. Workers
0.55
0.54
37,393
15,502
52,895
35,234
15,627
50,861
Admin Asst. II
0.10
0.10
5,808
2,107
7,915
5,982
2,205
8,187
Rounding
1
-1
Subtotal
1.62
1.51
99,425
38,969
138,395
99,506
38,690
138,195
Total
1.62
1.51
99,425
38,969
238,395
99,506
38,690
138,195
SUPPLIES
CAPITAL OUTLAY
2010 MINOR EQUIPMENT
TOTAL:
1,000 5120 BUILDING IMPROVEMENT TOTAL:
Tree trimming tools & inspection tools
1,000 5180 OTHER EQUIPMENT TOTAL:
2011 COMPUTER EQUIPMENT
TOTAL:
2,000 5185 INFRASTRUCTURE TOTAL:
2160 MAINT & CONST MATERIALS
TOTAL:
1,100
Replacement trees, Arbor Day
2171 GENERAL SUPPLIES
TOTAL:
250
2173 PROTECTIVE CLOTHING
TOTAL:
600
OSHA required PPE
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SEI TOTAL:
14,500
GIS services
2,500
Arborist services
800
Diseased tree consultations
500
Ash Bore tree treatments for parks
10,700
3105 TRAINING AND EDUCATIONAL E TOTAL:
1,500
4000 REPAIR AND MAINT SERVICES TOTAL:
70,000
Removal and disposal of diseased/haz trees:
Estimated Public
45,550
Estimated Private
19,500
Tree planting services
3,500
Other services
1,450
4100 RENTS AND LEASES TOTAL:
0
4330 SUBSCRIPTION, MEMBERSHIP TOTAL:
50
0
0
0
25
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STATE AID MAINTENANCE
212
43190
STATE AID MAINTENANCE
STATE AID MAINTENANCE
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999
Personal Services
107,542
136,587
89,423
92,737
92,737
1999
Supplies
15,956
14,596
21,250
22,700
22,700
2999
Other Services & Charges
37,671
77,232
120,050
117,424
117,424
4999
Capital Outlay
75,148
-
30,000
30,000
30,000
6999
Contingencies & Transfers
-
-
-
-
-
TOTALS: STATE AID MAINTENANCE
236,318
228,415
260,723
262,861
262,861
Activity Description
This activity provides for the maintenance and repair of state aid streets, ROW and MSA facilities as designated within the
City and is funded by the Municipal State Aid system.
nhiartivac
1. Review route designations and recommend any changes to the MSA system.
2. Continue the implementation of the 5-year Capital Improvement Program, originally developed in 1999 and updated in
2019, as part of the certified status of local streets.
3. Maintain 'certified' complete status for our local MSAS; inspected and recertified by MNDOT every two years, which
provides funding for our local roads.
4. Integrate most recent MSA street ratings performed into the City pavement management system to update the S-A
CIP.
5. Crack seal state aid streets (Joint Multi -City contract)
Budget Comments on Proposed Budget
The proposed 2021 budget is $262,861 an increase of $2,138, or .82% from 2020.
1. Personnel increased $3,314 to account for COLA increases and step system movements
2. Other line items of the budget have decreased or remained relatively flat to maintain a modest budget increase.
26
City of Columbia Heights, Minnesota
2021 Budget Worksheet
212
43190
STATE AID MAINTENANCE
STATE AID MAINTENANCE
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
PERSONAL SERVICES
1000 ACCRUED SALARIES
-
-
-
1010 REGULAR EMPLOYEES
82,045
103,062
56,278
58,379
58,379
1011 PART-TIME EMPLOYEES
-
-
-
1012 SEASONAL EMPLOYEES
687
1,892
11,321
11,661
11,661
1020 OVERTIME -REGULAR
277
91
1,067
1,099
1,099
1022 OVERTIME -SEASONAL
-
-
1030 VACATION & SICK
-723
1,956
1050 SEVERANCE PAY
-
-
1070 INTERDEPARTMENTAL LABOR SERV
-
-
-
-
-
1210 P.E.R.A. CONTRIBUTION
6,134
7,197
4,279
4,438
4,438
1220 F.I.C.A. CONTRIBUTION
5,835
7,494
5,231
5,423
5,423
1225 FLEX BENEFIT FICA
-
-
-
-
1300INSURANCE
11,138
12,035
8,953
9,141
9,141
1510 WORKERS COMP INSURANCE PREM
2,150
2,862
2,294
2,596
2,596
1700 ALLOCATED FRINGE
-
-
-
-
-
1810 COLA ALLOWANCE
0999 TOTALS: PERSONAL SERVICES
107,542
136,587
89,423
92,737
92,737
SUPPLIES
2000 OFFICE SUPPLIES
-
2010 MINOR EQUIPMENT
4,648
1,735
1,000
1,000
1,000
2011 COMPUTER EQUIPMENT
3,554
2,000
2,000
2,000
2020 COMPUTER SUPPLIES
-
-
250
250
250
2030 PRINTING & PRINTED FORMS
-
-
-
2160 MAINT. & CONSTRUCT MATERIALS
3,594
6,249
4,800
5,500
5,500
2161 CHEMICALS
-
800
-
1,000
1,000
2171 GENERAL SUPPLIES
7,704
1,829
12,450
12,450
12,450
2173 PROTECTIVE CLOTHING
-
-
-
-
2175 FOOD SUPPLIES
-
-
2280 VEHICLE REPAIR AND PARTS
16
431
750
500
500
2282 GAS, OIL, LUBRICANTS
-6
-3
-
1999 TOTALS: SUPPLIES
15,956
14,596
21,250
22,700
22,700
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
10,792
7,401
15,350
12,500
12,500
3105 TRAINING & EDUC ACTIVITIES
-
215
2,500
2,500
2,500
3211 CELL PHONES
-
-
-
3220 POSTAGE
-
3250 OTHER COMMUNICATIONS
-
-
3310 LOCALTRAVELEXPENSE
-
500
500
500
3500 LEGAL NOTICE PUBLISHING
88
-
-
3800 UTILITY SERVICES
-
-
-
-
3810 ELECTRIC
7,838
6,676
7,450
7,674
7,674
4000 REPAIR & MAINT. SERVICES
18,778
62,235
90,100
90,100
90,100
4050 GARAGE, LABOR BURD.
264
227
1,800
1,800
1,800
4100 RENTS & LEASES
-
241
1,950
1,950
1,950
4300 MISC. CHARGES
-
200
200
200
4390 TAXES & LICENSES
-
150
200
200
200
2999 TOTALS: OTHER SERVICES & CHARGES
37,671
77,232
120,050
117,424
117,424
CAPITAL OUTLAY
5180 OTHER EQUIPMENT
13,170
-
30,000
30,000
30,000
5190 CONSTRUCTION IN PROGRESS
61,978
-
-
-
4999 TOTALS: CAPITAL OUTLAY
75,148
30,000
30,000
30,000
27
City of Columbia Heights, Minnesota
2021 Budget Worksheet
212
43190
STATE AID MAINTENANCE
STATE AID MAINTENANCE
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
OTHER FINANCING USES
7210 TRANSFER OUT TO GENERAL FUND
7290 TRANSFER OUT TO CONSTR FUND
8100 CONTINGENCIES
6999 TOTALS: OTHER FINANCING USES - - -
TOTALS: STATE AID MAINTENANCE 236,318 228,415 260,723 262,861 262,861
28
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER STATE AID MAINTENANCE BUDGET
212-43190
SUMMARY OF COST FACTORS FOR THE COMING YEAR
FYnlanatinn of Parcnnnal
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.04
0.04
5,501
1,304
6,805
5,652
1,358
7,010
ACE
0.15
0.15
16,135
4,812
20,947
16,617
5,037
21,654
Utility Superintendent
0.04
0.04
3,963
1,107
5,070
4,211
1,307
5,518
Street/Parks Superintendent
0.03
0.03
3,298
896
4,194
3,194
1,006
4,200
Foreperson
0.08
0.08
5,701
2,289
7,990
5,872
2,178
8,050
Urban Forester
0.10
0.10
5,241
2,311
7,552
5,624
2,140
7,764
Maint. Workers
0.26
0.26
17,506
6,545
24,051
18,310
6,975
25,285
Seasonals
0.31
0.31
11,321
1,493
12,814
11,661
1,596
13,257
Rounding
-
-
1
-
-1
Subtotal
1.01
1.01
68,666
20,757
89,423
71,140
21,597
92,737
Total
1.01
1.01
68,666
20,757
99,423
71,140
21,597
92,737
SUPPLIES
4000 REPAIR AND MAINT SERVICES
TOTAL:
90,100
2010 MINOR EQUIPMENT
TOTAL:
1,000 Signal & Street Light Maint
15,000
Eng./maint equipment
1,000 Street Striping
5,900
Concrete repairs
13,500
2011 COMPUTER EQUIPMENT
TOTAL:
2,000 Catch Basin repairs
7,700
2160 MAINT & CONST MATERIALS
TOTAL:
4,800 Misc. construction
28,000
Mulch for Central Ave beds
2,800 Landscaping & Tree maintenance/plantings
9,400
street materials
2,000 Arc GIS maint/Online Credits
5,000
2171 GENERAL SUPPLIES
TOTAL:
12,450 CarteGraph/autocad systems maint
5,600
Street light, Traffic Signals, Back lit Bulbs
4,000
U Channel sign posts
2,100 4100 RENTS AND LEASES
TOTAL:
1,950
Sign mounting brackets
1,850
Banners/Flags for Central Ave
4,500 CAPITAL OUTLAY
SERVICES AND CHARGES
5120 BUILDING IMPROVEMENT
TOTAL:
0
3050 EXPERT AND PROFESSIONAL SERV
TOTAL:
15,350 5180 OTHER EQUIPMENT
TOTAL:
30,000
GIS Contract
3,150 Backlit Street Signs
30,000
Street JPAs
3,000 5185 INFRASTRUCTURE
TOTAL:
0
Consulting/design services
5,000
other expert services
4,200
3105 TRAINING AND EDUCATIONAL ACT
TOTAL:
2,500
MNDot Certification Training
2,500
29
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STATE AID GENT CONSTRUCTION
212 STATE AID MAINTENANCE
43191 STATE AID GENT CONSTRUCTION
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
0999 Personal Services -
1999 Supplies
2999 Other Services & Charges - - -
4999 Capital Outlay 100,000 25,000 25,000
6999 Contingencies & Transfers - -
TOTALS: STATE AID GEN'L CONSTRU( 100,000 25,000 25,000
Activity Description
Extensive program of crack sealing SA streets based on condition index.
Objectives
Extensive program of crack sealing SA streets based on condition index.
Budget Comments on Proposed Budget
Extensive program of crack sealing SA streets based on condition index.
3(
City of Columbia Heights, Minnesota
2021 Budget Worksheet
112
43191
STATE AID MAINTENANCE
STATE AID GEN'L CONSTRUCTION
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
CAPITAL OUTLAY
5185 INFRASTRUCTURE
5190 CONSTRUCTION IN PROGRESS
4999 TOTALS: CAPITAL OUTLAY
TOTALS: STATE AID GEN'L CONSTRUCTIC
100,000
25,000
25,000
100,000
25,000
25,000
100,000
25,000
25,000
31
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER STATE AID GEN'L CONSTRUCTION
212-43191
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - -
Total - - -
KAA10P MAINTFNAmri: PRr11Fr'TC
LINE #
TITLE
DESCRIPTION
PROPOSED
COSTS
2021 COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
5185
SA Streets
Crack Sealing / Repairs
$ 25,000
$ 25,000
TOTAL:
$ 25,000
$ 25,000
IS
JUSTIFICATION:
1. Extensive program of crack sealing SA streets based on condition index.
0PA
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: INFRASTRUCTURE FUND
410
46323
INFRASTRUCTURE FUND
CAP IMP EXPENSE
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999
Personal Services
150,402
147,762
147,762
1999
Supplies -
3,113 -
3,500
3,500
2999
Other Services & Charges 93,864
2,294 23,250
23,450
23,450
4999
Capital Outlay 10,683
- 895,000
600,000
600,000
6999
Contingencies & Transfers -
-
TOTALS: INFRASTRUCTURE FUND 104,547
5,407 1,068,652
774,712
774,712
The City's street rehabilitation program was initiated with funding from liquor funds in 1996, and with annual transfers, will
perpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source of
revenue was secured in 2000, on a 2-year renewable cycle, with the certification of the City State -Aid Street System, making
available limited state aid funding for local streets. 2021 will focus on Zone 4B and Zone 5.
Objectives
The Infrastructure Fund supports city costs to perpetuate the city-wide street rehab program. Two entire cycles of the city-
wide zones has been completed. The 3rd cycle of the has now completed Zones 1, 2 & 3 located east of Central Avenue, and
Zone 4A located in the NW Quadrant of the City.
Budget Comments on Proposed Budget
The Infrastructure Fund budget for 2021 is $774,712 which accounts for the City's portion of the cost share policy for Street
Zone and MSA street improvements.
33
City of Columbia Heights, Minnesota
2021 Budget Worksheet
410
46323
INFRASTRUCTURE FUND
CAP IMP EXPENSE
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
PERSONAL SERVICES
1010 REGULAR EMPLOYEES
1020 OVERTIME -REGULAR
1070 INTERDEPARTMENTAL LABOR SERV
1210 P.E.R.A. CONTRIBUTION
1220 F.I.C.A. CONTRIBUTION
1300 INSURANCE
1510 WORKERS COMP INSURANCE PREM
1700 ALLOCATED FRINGE
1810 COLA ALLOWANCE
0999 TOTALS: PERSONAL SERVICES
SUPPLIES
2011 COMPUTER EQUIPMENT
2160 MAINT. & CONSTRUCT MATERIALS
2171 GENERAL SUPPLIES
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
3220 POSTAGE
3500 LEGAL NOTICE PUBLISHING
4000 REPAIR & MAINT. SERVICES
4100 RENT & LEASES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES
CAPITAL OUTLAY
5180 OTHER EQUIPMENT
5185 INFRASTRUCTURE
5190 CONSTRUCTION IN PROGRESS
4999 TOTALS: CAPITAL OUTLAY
OTHER FINANCING USES
7175 TRANSFER OUT TO FIR PROJ FUND
8100 CONTINGENCIES
6999 TOTALS: OTHER FINANCING USES
TOTALS: INFRASTRUCTURE FUND
107,720
111,293
111,293
3,701
3,812
3,812
8,310
8,590
8,590
8,467
8,756
8,756
19,971
12,895
12,895
2,233
2,416
2,416
150,402 147,762 147,762
3,113
3,500
3,500
3,113
3,500
3,500
44
20,300
20,500
20,500
-
2,950
2,950
2,950
93,864
2,250
93,864
2,294
23,250
23,450
23,450
10,683
-
-
-
895,000
600,000
600,000
10,683
895,000
600,000
600,000
104,547
5,407
1,068,652
774,712
774,712
34
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER INFRASTRUCTURE FUND BUDGET
430-46323
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Fxnlanatinn of PPrsnnnPl
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.10
0.10
14,197
3,365
17,562
14,585
3,505
18,090
ACE
0.10
0.10
10,594
3,159
13,753
10,911
3,307
14,218
Eng. Tech IV
0.33
0.33
27,417
9,230
36,647
25,890
9,301
35,191
Eng Tech III
0.65
0.65
42,064
16,287
58,351
47,008
9,417
56,425
Foreperson
0.05
0.05
3,507
1,380
4,887
3,485
1,436
4,921
Maint. Workers
0.20
0.20
13,643
5,558
19,201
13,225
5,692
18,917
Rounding
-
1
1
1
subtotal
1.43
1.43
111,422
38,979
150,402
115,105
32,657
147,762
Total
1.43
1.43
111,422
38,979
150,402
115,105
32,657
147,762
SUPPLIES
2010 MINOR EQUIPMENT
TOTAL:
0
2011 COMPUTER EQUIPMENT
TOTAL:
0
2160 MAINT & CONST MATERIALS
TOTAL:
0
2161 CHEMICALS
TOTAL:
0
2171 GENERAL SUPPLIES
TOTAL:
0
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SER
TOTAL:
20,300
Audit services
5,300
Pavement Rating (1/4 of City)
15,000
3105 TRAINING AND EDUCATIONAL Ai
TOTAL:
0
3220 POSTAGE
TOTAL:
2,950
City Hall Postage
2,900
Other
50
4000 REPAIR AND MAINT SERVICES
TOTAL:
0
4100 RENTS AND LEASES
TOTAL:
0
4300 MISC CHARGES
TOTAL:
0
CAPITAL OUTLAY
5120 BUILDING IMPROVEMENT
TOTAL:
0
5180 OTHER EQUIPMENT
TOTAL:
0
5185INFRASTRUCTURE
TOTAL:
695,000
Zone 3 Sealcoating
50,000
Sealcoat Parking Lots
45,000
Mill and Overlay Zone 4B and 5
600,000
zone 6&7
35
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: WATER UTILITY SOURCE OF SUPPLY
601
49400
WATER UTILITY
SOURCE OF SUPPLY
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
2021
Line Item Description
0999 Personal Services
1999 Supplies 1,628,229 1,584,203 1,645,000 1,686,125 1,686,125
2999 Other Services & Charges - - - - -
4999 Capital Outlay -
6999 Contingencies & Transfers - - - - -
TOTALS: WATER UTILITY SOURCE C 1,628,229 1,584,203 1,645,000 1,686,125 1,686,125
Activity Description
This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights.
Amounts will vary from year to year based upon demand. In 2004, the City entered into a long -term contract with the City of
Minneapolis establishing rates for the next 30 years. The Contract cost share was updated in 2014 based on an updated Cost of
Service Study as prescribed in the contract. Going forward the contract will be updated on a 10-year cycle.
Objectives
1. The fourth updated to the utility rate study was completed in 2020 with a new 5-year rate plan adopted by the Council.
2. Implementation of 2020 utility rate study - continue to monitor revenue vs. expense forecasts from the rate plan projections
3. Continue valving/isolation and directional flushing of our system zones distribution piping to improve water
quality issues.
4. Continue to participate in the Minneapolis Water Advisory Board with other Cities provided drinking water by the MWW.
Budget Comments on Proposed Budget
The estimated cost of water purchased from the City of Minneapolis in 2021 is $1,686,125 projecting a 2.5% increase from 2020
estimated. Staff estimates annual consumption based upon past usage and the contract rates with Minneapolis. In recent years
we have been experiencing a slight decline in water consumption throughout the City.
36
City of Columbia Heights, Minnesota
2021 Budget Worksheet
601
49400
WATER UTILITY
SOURCE OF SUPPLY
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Iten Description
2990 COMM. PURCHASED FOR RESALE 1,628,229 1,584,203 1,645,000 1,686,125 1,686,125
1999 TOTALS: SUPPLIES 1,628,229 1,584,203 1,645,000 1,686,125 1,686,125
TOTALS: WATER UTILITY SOURCE OF SUPP 1,628,229 1,584,203 1,645,000 1,686,125 1,686,125
37
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER WATER UTILITY SOURCE OF SUPPLY BUDGET
601-49400
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal -
Total - -
38
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: WATER UTILITY DISTRIBUTION
601 WATER UTILITY
49430 DISTRIBUTION
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Iten Description
0999
Personal Services
404,457
424,829
425,076
438,628
438,628
1999
Supplies
67,474
83,864
93,750
102,400
102,400
2999
Other Services & Charges
515,539
502,998
566,750
579,775
579,775
4999
Capital Outlay
-
36,000
36,000
36,000
6999
Contingencies & Transfers
25,000
30,000
30,000
30,000
30,000
TOTALS: WATER UTILITY DISTRIBUTION
1,012,470
1,041,691
1,151,576
1,186,803
1,186,803
Activity Description
This activity provides for the operation and maintenance of the City's entire water distribution system, including the water tower,
water mains, hydrants, valves, meters, pump stations (2), SCADA system operation, sprinkler systems (3), service lines to public
buildings and providing locate services for City utilities as required by the Gopher State One Call system.
Objectives
1. Continuation of the annual watermain cleaning and lining program, or water main replacement, performed cooperatively
with the City of Minneapolis to improve water quality and flow. 2021 will continue in the SE Quad of the City.
2. Update the next three year Cleaning and Lining Program approved initiated in 2015, (2018 & 19 off years).
3. Continue tracking and documenting water quality complaints and develop remedial response alternatives.
4. Perform C-factor testing on segments of water system to develop the next 3 yr. program area of cleaning and lining.
5. Maintain system by leak detecting, testing water samples, repair water main breaks , pumps, valves hydrants, etc.
6. Continue and refine our directional hydrant flushing program.
7. Develop and implement a hydrant cleaning and painting program.
Budget Comments on Proposed Budget
The proposed 2021 budget is $1,186,803 an increase of 3.06% or $35,227 from the 2020 adopted budget. Major line items
contributing to the increase:
1. Personnel increased $13,552 for COLA, scheduled step increases, and an increase in allocated staff time.
2. Increases in maintenance and construction materials by $15,000, focusing on hydrant repairs.
3. Expert and Professional services increased by $5,200 to provide a mobile work management system and repair and maintenance
services increased by $2,000 for increases to software licenses.
39
City of Columbia Heights, Minnesota
2021 Budget Worksheet
601
49430
WATER UTILITY
DISTRIBUTION
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
1 2021
Line Item Description
PERSONAL SERVICES
1000
ACCRUED SALARIES
-
-
-
1010
REGULAR EMPLOYEES
278,828
299,392
291,769
292,424
292,424
1011
PART-TIME EMPLOYEES
3,140
3,418
3,810
3,924
3,924
1012
SEASONAL EMPLOYEES
355
114
10,063
10,365
10,365
1020
OVERTIME -REGULAR
13,881
11,527
15,018
15,469
15,469
1022
OVERTIME -SEASONAL
-
1030
VACATION & SICK
4,879
3,620
1050
SEVERANCE PAY
1070
INTERDEPARTMENTAL LABOR SERV
-
-
-
-
1210
P.E.R.A. CONTRIBUTION
22,047
23,354
23,156
23,246
23,246
1220
F.I.C.A. CONTRIBUTION
22,291
24,150
24,450
24,574
24,574
1225
FLEX BENEFIT FICA
-
334
-
-
1300INSURANCE
46,809
49,919
46,436
57,310
57,310
1400
UNEMPLOYMENT COMPENSATION
-
-
1510
WORKERS COMP INSURANCE PREM
12,229
9,002
10,374
11,316
11,316
1700
ALLOCATED FRINGE
-
-
-
1810
COLA ALLOWANCE
-
-
-
-
-
0999
TOTALS: PERSONAL SERVICES
404,457
424,829
425,076
438,628
438,628
SUPPLIES
2000
OFFICE SUPPLIES
254
276
400
400
400
2010
MINOR EQUIPMENT
1,778
3,060
10,000
10,000
10,000
2011
COMPUTER EQUIPMENT
1,353
7,090
3,000
5,000
5,000
2020
COMPUTER SUPPLIES
101
100
250
900
900
2030
PRINTING & PRINTED FORMS
121
102
-
-
-
2070
TRAINING & INSTR SUPPLIES
2160
MAINT. & CONSTRUCT MATERIALS
26,205
44,816
30,000
45,000
45,000
2161
CHEMICALS
387
800
800
800
2171
GENERAL SUPPLIES
2,559
1,979
5,000
5,000
5,000
2172
UNIFORMS
668
1,056
800
800
800
2173
PROTECTIVE CLOTHING
691
763
1,500
1,500
1,500
2175
FOOD SUPPLIES
-
-
-
-
2280
VEHICLE REPAIR AND PARTS
6,856
13,304
25,000
15,000
15,000
2282
GAS, OIL, LUBRICANTS
7,514
6,304
6,500
7,500
7,500
2990
COMM. PURCHASED FOR RESALE
18,988
5,015
10,500
10,500
10,500
1999
TOTALS: SUPPLIES
67,474
83,864
93,750
102,400
102,400
OTHER SERVICES & CHARGES
3050
EXPERT & PROFESSIONAL SERV.
11,592
12,846
34,800
40,000
40,000
3105
TRAINING & EDUC ACTIVITIES
5,418
4,971
9,750
10,000
10,000
3210
TELEPHONE & TELEGRAPH
287
483
700
700
700
3211
CELL PHONES
2,043
2,146
1,750
3,500
3,500
3220
POSTAGE
69
254
150
150
150
3250
OTHER COMMUNICATIONS
345
362
100
150
150
3310
LOCAL TRAVEL EXPENSE
20
22
-
25
25
3320
OUT OF TOWN TRAVEL EXPENSE
236
219
1,000
1,000
3430
ADVERTISING OTHER
-
-
-
3500
LEGAL NOTICE PUBLISHING
201
88
550
200
200
3600
PROP & LIAB INSURANCE
7,000
7,500
7,300
8,900
8,900
3810
ELECTRIC
22,955
20,629
27,300
25,000
25,000
3830
GAS
1,367
2,017
1,000
2,000
2,000
4000
REPAIR & MAINT. SERVICES
83,618
62,885
115,800
100,000
100,000
4020
BUILDING MAINTENANCE
112
50
100
150
150
4050
GARAGE, LABOR BURD.
17,221
18,293
23,000
20,000
20,000
4100
RENTS & LEASES
26,898
28,715
31,750
30,000
30,000
4200
PROGRAM ACTIVITIES
-
-
-
- 40
4300
MISC. CHARGES
1,875
2,246
2,500
2,500
2,500
City of Columbia Heights, Minnesota
2021 Budget Worksheet
601
49430
WATER UTILITY
DISTRIBUTION
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
1 2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
1 2021
Line Item Description
4320 WATER CONNECTION FEES
42,U04
42,Ub8
bb,000
44,3UU
44,3UU
4330 SUBSCRIPTION, MEMBERSHIP
773
536
2,050
2,050
2,050
4376 MISCELLANEOUS CIVIC AFFAIRS
-
-
4390 TAXES & LICENSES
512
646
1,150
1,150
1,150
4395 STATE SALES TAX
-
-
-
-
4910 BUILDING DEPRECIATION
32,106
32,106
21,500
42,000
42,000
4930 EQUIPMENT DEPRECIATION
10,855
15,886
19,500
16,000
16,000
4950 INFRASTRUCTURE DEPRECIATION
248,031
248,031
200,000
230,000
230,000
2999 TOTALS: OTHER SERVICES & CHARGES
515,539
502,998
566,750
579,775
579,775
CAPITAL OUTLAY
5180 OTHER EQUIPMENT
-
-
6,000
6,000
6,000
5185 INFRASTRUCTURE
30,000
30,000
30,000
4999 TOTALS: CAPITAL OUTLAY
-
36,000
36,000
36,000
OTHER FINANCING USES
7270 TRANSFER TO CAP EQP REPL FD
25,000
30,000
30,000
30,000
30,000
8100 CONTINGENCIES
-
-
-
6999 TOTALS: OTHER FINANCING USES
25,000
30,000
30,000
30,000
30,000
TOTALS: WATER UTILITY DISTRIBUTION
1,012,470
1,041,691
1,151,576
1,186,803
1,186,803
41
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER WATER UTILITY DISTRIBUTION BUDGET
601-49430
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.14
0.14
19,876
4,710
24,586
20,418
4,907
25,325
ACE
0.03
0.03
3,178
948
4,126
3,273
992
4,265
Utility Superintendent
0.28
0.28
26,646
7,442
34,088
28,316
8,793
37,109
Foreperson
0.50
0.50
38,727
13,252
51,979
2,812
1070
3,882
Maint. Workers
3.10
3.10
204,989
71,074
276,063
39,887
13,937
53,824
Refuse Coordinator
0.05
0.02
3,245
1,179
4,424
203,787
81,236
285,023
Admin. Asst. II
0.13
0.13
7,505
2,724
10,229
1,671
619
2,290
PT Clerk
0.10
0.07
3,810
604
4,414
7,730
2,848
10,578
Seasonals
0.30
0.30
10,063
1,327
11,390
3,924
625
4,549
Urban Forester
0.05
0.05
2,620
1,155
3,775
10,365
1,419
11,784
Rounding
1
1
2
-1
-1
Subtotal
4.68
4.62
320,663
104,416
425,076
322,182
116,446
438,628
Total
4.68
4.62
320,660
104,416
425,076
322,182
116,446
438,628
SUPPLIES
2010 MINOR EQUIPMENT
TOTAL:
Hydrant replacements
MXU replacements
Other equipment & system parts
2011 COMPUTER EQUIPMENT
TOTAL:
Mobile computing
Other water computer equipment
2160 MAINT & CONST MATERIALS
TOTAL:
Hydrant repair parts and painting
Asphalt, aggregates, soils for water breaks
Parts for fountains and sprinklers
Watermain fittings and repair parts
Misc. construction materials
2161 CHEMICALS
TOTAL:
Water testing
2171 GENERAL SUPPLIES
TOTAL:
MXU battery replacement
Traffic control devices
Other supplies
2990 COMM. PURCHASED FOR RESALE
TOTAL:
Water meters/parts for service lines
CAPITAL OUTLAY
5180 OTHER EQUIPMENT TOTAL:
Dewatering Pump/Cut off Saw/Valve Operator
5185INFRASTRUCTURE TOTAL:
Hydrant maintenance, repair, replacement
SERVICES AND CHARGES
10,000 3050 EXPERT AND PROFESSIONAL SER'
4,000 GIS contract
2,500 Water testing
3,500 Water main breaks
5,000 AWIA
3,500 Meter testing
1,500 Drug & alcohol testing
45,000 Telecom services
20,000 Gopher State One Call
15,000 Systematic leak detection
1,000 3105 TRAINING AND EDUCATIONAL AI
6,000 Safety consultant and training
3,000 Equipment training
800 Local 49er equipment training
800 Various water operator schools/certs
5,000 Supervisor training
1,500 3500 Legal notice publishing
2,500 Consumer and water quality publishing
1,000 4000 REPAIR AND MAINT SERVICES
10,500 Work management licensing
10,500 SCADA system repairs, support
Waterbreak repairs/restoration services
Infrastructure repairs
6,000 4020 BUILDING MAINT SERVICES
6,000 4100 RENTS AND LEASES
30,000 MSC rental
30,000 Special equipment rentals
4330 SUBSCRIPTION, MEMBERSHIP
TOTAL:
TOTAL:
TOTAL:
TOTAL
TOTAL:
TOTAL:
TOTAL:
40,000
7,000
3,050
10,000
10,000
1,750
500
100
3,100
4,500
10,000
3,000
1,000
2,500
3,000
500
200
200
100,000
3,000
27,000
20,000
50,000
150
30,000
28,800
1,200
2,050
42
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: WATER UTILITY NON -OPERATING
601
49449
WATER UTILITY
NON -OPERATING
Actual
Expense
2018
Actual Adopted
Expense Budget
1 2019 2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay - - - -
6999 Contingencies & Transfers 458,982 78,000 85,000 85,000 85,000
TOTALS: WATER UTILITY NON -OPERATING 458,982 78,000 85,000 85,000 85,000
Activity Description
This budget primarily accounts for transfers to the Water debt service fund.
Objectives
This budget primarily accounts for transfers to the Water debt service fund.
Budget Comments on Proposed Budget
This budget primarily accounts for transfers to the Water debt service fund, $85,000 budgeted for 2021.
43
City of Columbia Heights, Minnesota
2021 Budget Worksheet
601
49449
WATER UTILITY
NON -OPERATING
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
1 2021
Line Item Description
SUPPLIES
2010 MINOR EQUIPMENT
2011 COMPUTER EQUIPMENT
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
4000 REPAIR & MAINT. SERVICES
4300 MISC. CHARGES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES
OTHER FINANCING USES
7160 TRANSFER OUT TO BONDS
145,000 78,000 85,000
7210 TRANSFER OUT TO GENERAL FUND
- -
7290 TRANSFER OUT TO CONSTR FUND
313,982
6999 TOTALS: OTHER FINANCING USES
458,982 78,000 85,000
TOTALS: WATER UTILITY NON -OPERATING
458,982 78,000 85,000
85,000
85,000
85,000
85,000
85,000
85,000
44
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER WATER UTILITY NON -OPERATING BUDGET
601.49449
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
SUbtota€ -
Total -
Transfer to debt service 85,000
IM
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: SEWER UTILITY COLLECTIONS
602
49450
SEWER UTILITY
COLLECTIONS
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay
6999 Contingencies & Transfers
TOTALS: SEWER UTILITY COLLECTIONS
Activity Description
247,584 251,659 365,643
32,471 45,844 58,050
301,892 311,165 334,450
47,316 11,000
25,000 30,000 30,000
606,947 685,985 799,143
375,229
375,229
69,200
69,200
338,050
338,050
11,000
11,000
30,000
30,000
823,479
823,479
This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this
activity are inspections and repairs of manholes, trunk and main sewer lines, lift stations (4) and SCADA system operation.
Annual sewer flows are between 500 and 550 million gallons to MCES treatment facilities.
Objectives
1. Analyze 1/1 program effectiveness to concentrate on the Collection District with the highest return for the removal of clear
water flows in our Collection System - in response to the MCES' Ongoing 1/1 Program.
2. Continue aggressive sanitary sewer cleaning program on a 3-year repeating cycle city-wide, and trouble lines - annually.
2. Continue sanitary sewer system evaluations through the new televising and reporting program.
3. Continue annual sanitary sewer lining program.
4. Continue manhole inspections with televising inspection reports resulting in the rehab of existing sewer line structures
throughout the City.
5. Analysis of the private line inspection program completed in 2020 as part of our 1/1 Program.
Budget Comments on Proposed Budget
The 2021 Sewer Collections proposed budget is $823,749 which is an increase of $24,336 or 3.05% increase from the
adopted budget in 2020. Major line items contributing to the change:
1. Personnel increased $9,586 for COLA, scheduled step increases, and an increase in allocated staff time.
2. Maintenance and construction materials and general supplies increased by $11,150 , focusing on manhole repairs.
3. Expert and Professional services increased by $2,450 to provide a mobile work management system.
4. Training increased by $2,500 to provide training to an inexperienced staff.
5. All other line items remained relatively flat contributing the overall decrease.
U-1
City of Columbia Heights, Minnesota
2021 Budget Worksheet
602 SEWER UTILITY
49450 COLLECTIONS
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
1 2021
City Manager
Proposed
2021
Council
Adopted
1 2021
Line Item Description
PERSONAL SERVICES
1000 ACCRUED SALARIES
1010 REGULAR EMPLOYEES
1011 PART-TIME EMPLOYEES
1012 SEASONAL EMPLOYEES
1020 OVERTIME -REGULAR
1030 VACATION & SICK
1050 SEVERANCE PAY
1070 INTERDEPARTMENTAL LABOR SERV
1210 P.E.R.A. CONTRIBUTION
1220 F.I.C.A. CONTRIBUTION
1225 FLEX BENEFIT FICA
1300 INSURANCE
1400 UNEMPLOYMENT COMPENSATION
1510 WORKERS COMP INSURANCE PREM
1700 ALLOCATED FRINGE
1810 COLA ALLOWANCE
0999 TOTALS: PERSONAL SERVICES
SUPPLIES
2000 OFFICE SUPPLIES
2010 MINOR EQUIPMENT
2011 COMPUTER EQUIPMENT
2020 COMPUTER SUPPLIES
2030 PRINTING & PRINTED FORMS
2070 TRAINING & INSTR SUPPLIES
2160 MAINT. & CONSTRUCT MATERIALS
2161 CHEMICALS
2170 PROGRAM SUPPLIES
2171 GENERAL SUPPLIES
2172 UNIFORMS
2173 PROTECTIVE CLOTHING
2175 FOOD SUPPLIES
2280 VEHICLE REPAIR AND PARTS
2282 GAS, OIL, LUBRICANTS
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
3105 TRAINING & EDUC ACTIVITIES
3210 TELEPHONE & TELEGRAPH
3211 CELL PHONES
3220 POSTAGE
3250 OTHER COMMUNICATIONS
3310 LOCALTRAVELEXPENSE
3320 OUT OF TOWN TRAVEL EXPENSE
3500 LEGAL NOTICE PUBLISHING
3600 PROP & LIAB INSURANCE
3810 ELECTRIC
3830 GAS
4000 REPAIR & MAINT. SERVICES
4020 BUILDING MAINTENANCE
4050 GARAGE, LABOR BURD.
4100 RENTS & LEASES
4300 MISC. CHARGES
4330 SUBSCRIPTION, MEMBERSHIP
181,306
3,152
1,580
2,385
-1,099
1,221
13,902
14,068
25,245
41
5,783
247,584
182,159
3,425
1,606
3,797
13,900
14,344
28,767
3,661
251,659
252,808
250,749
250,749
3,810
3,925
3,925
8,805
9,069
9,069
12,137
12,501
12,501
20,042
19,923
19,923
21,155
21,061
21,061
38,207
48,652
48,652
8,679
9,349
9,349
365,643 375,229 375,229
267
220
500
6,695
10,370
11,000
1,353
9,366
3,500
166
216
250
69
80
100
-
399
550
185
1,738
7,750
-
250
2,413
1,516
8,000
938
1,269
800
1,172
1,483
1,350
8,843
10,727
13,500
10,370
8,462
10,500
32,471
45,844
58,050
6,490
25,912
32,550
4,487
5,552
3,000
23
-
643
1,379
1,150
93
329
250
345
362
150
219
-
168
-
40,500
42,700
41,400
13,767
10,578
11,000
359
375
600
21,096
9,868
33,550
-
150
300
9,901
12,075
10,500
32,355
34,000
37,150
-
35
-
-
250
500
11,000
5,000
500
100
550
15,000
250
10,000
800
1,500
13,500
10,500
69,200
35,000
5,500
3,000
300
400
42,500
12,500
600
25,000
2,500
12,500
35,000
650
500
11,000
5,000
500
100
550
15,000
250
10,000
800
1,500
13,500
10,500
69,200
35,000
5,500
3,000
300
400
42,500
12,500
600
25,000
2,500
12,500
35,000
- 47
650
City of Columbia Heights, Minnesota
2021 Budget Worksheet
602
49450
SEWER UTILITY
COLLECTIONS
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
2021
Line Item Description
4376
MISCELLANEOUS CIVIC AFFAIRS
-
-
-
4390
TAXES & LICENSES
677
515
100
100
100
4395
STATE SALES TAX
-
-
-
-
4910
BUILDING DEPRECIATION
12,129
12,129
12,500
12,500
12,500
4930
EQUIPMENT DEPRECIATION
25,488
26,642
45,000
45,000
45,000
4950
INFRASTRUCTURE DEPRECIATION
133,562
128,154
105,000
105,000
105,000
2999
TOTALS: OTHER SERVICES & CHARGES
301,892
311,165
334,450
338,050
338,050
CAPITAL OUTLAY
5180
OTHER EQUIPMENT
-
6,000
6,000
6,000
5185INFRASTRUCTURE
47,316
5,000
5,000
5,000
4999
TOTALS: CAPITAL OUTLAY
47,316
11,000
11,000
11,000
OTHER FINANCING USES
7270
TRANSFER TO CAP EQP REPL FUND
25,000
30,000
30,000
30,000
30,000
8100
CONTINGENCIES
-
-
-
-
6999
TOTALS: OTHER FINANCING USES
25,000
30,000
30,000
30,000
30,000
TOTALS: SEWER UTILITY COLLECTIONS
606,947
685,985
799,143
823,479
823,479
48
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER SEWER UTILITY COLLECTIONS BUDGET
602.49450
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Exolanation of Personnel
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.14
0.14
19,876
4,713
24,589
20,418
4,907
25,325
ACE
0.03
0.03
2,649
790
3,439
2,728
827
3,555
Utility Superintendent
0.29
0.29
27,615
7,713
35,328
29,345
9,114
38,459
Foreperson
0.50
0.50
38,727
13,252
51,979
39,887
13,937
53,824
Maint. Workers
2.40
2.40
162,708
54,791
217,499
158,659
63,797
222,456
Refuse Coordinator
0.05
0.02
3,245
1,179
4,424
1,671
619
2,290
Admin. Asst. II
0.13
0.13
7,505
2,724
10,229
7,730
2,848
10,578
PT Clerk
0.10
0.07
3,810
604
4,414
3,924
625
4,549
Urban Forester
0.05
0.05
2,620
1,155
3,775
2,812
1,070
3,882
Seasonals
0.30
0.30
8,805
1,162
9,967
9,069
1,242
10,311
Rounding
-
1
-
-
-
-
Su6total
3.99
3.93
277,560
88,082
365,643
276,243
98,986
375,229
Total
3.99
3.93
277,560
88,082
365,643
276,243
98,986
375,229
SUPPLIES
3105 TRAINING AND EDUCATIONAL AC
TOTAL:
5,500
2010 MINOR EQUIPMENT
TOTAL:
11,000 Annual sewer operator schools
2,000
Other equipment & system parts
4,000 Supervisor training
1,000
Jetter nozzles, root saw
7,000 49ers training
2,500
2011 COMPUTER EQUIPMENT
TOTAL:
5,000 4000 REPAIR AND MAINT SERVICES
TOTAL:
25,000
Mobile computing
3,000 Mobile work management
3,300
Other sewer computer eq
2,000 Safety meters repair/certification
1,000
2070 TRAINING & INSTRUCTIONAL SI
TOTAL:
550 Misc. concrete repairs
1,500
Sewer televising instruction materials
550 Misc. electrical repairs
2,000
2160 MAINT & CONST MATERIALS
TOTAL:
15,000 SCADA system repairs
5,000
Excavation materials
5,000 Lift station repairs
2,500
Manholes, frames, grates
5,000 Software maintenance agreements
2,200
Manhole covers
5,000 Sewer Structural Repairs
7,500
2161 CHEMICALS
TOTAL:
250 4020 BUILDING MAINT
2,500
Degreasers and disinfectant
250 4100 RENTS AND LEASES
TOTAL:
35,000
2171 GENERAL SUPPLIES
TOTAL:
10,000 MSC rental expenses
34,000
Small equip & tool replacement
3,500 Special equipment rental
1,000
Jetter supplies
5,000 4330 SUBSCRIPTION, MEMBERSHIP
TOTAL:
650
Televising unit supplies
1,500
SERVICES AND CHARGES
CAPITAL OUTLAY
3050 EXPERT AND PROFESSIONAL SE
TOTAL:
35,000 5120 BUILDING IMPROVEMENT
TOTAL:
0
GIS contract
7,000 5180 OTHER EQUIPMENT
TOTAL:
6,000
Mobile work management
3,000 Dewatering pump
6,000
Inspections/testing/AWIA
15,000 5185 IMPROV OTHER THAN BLDG
TOTAL:
5,000
Drug & alcohol testing
1,000 Covers
5,000
Gopher State one call
6,000
Safety consultant/training
3,000
49
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: SEWER UTILITY DISPOSAL
102
49480
SEWER UTILITY
DISPOSAL
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
2021
Line Item Description
C
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay
6999 Contingencies & Transfers
TOTALS: SEWER UTILITY DISPOSAL
1,101,389 1,121, 217 1,170, 000 1,242,650 1,242,650
1,101, 389 1,121, 217 1,170,000 1,242,650 1,242,650
This department provides for fees paid to the Metropolitan Council Environmental Services for sewage treatment disposal.
Costs will vary from year to year based upon flows.
ectives
Rates from the MCES have consistently shown increases over the last decade. Rates began climbing in 2014 and it is anticipated
that rates will continue to increase by 3.5% to 5.5% over the next several years.
Budget Comments on Proposed Budget
The proposed 2021 Sewage Disposal budget is $1,242,650. This represents a $72,650 or a 6.2% increase from 2020 budgeted.
Staff estimates annual consumption based upon past usage and projected increases from MCES.
50
City of Columbia Heights, Minnesota
2021 Budget Worksheet
602
49480
SEWER UTILITY
1DISPOSAL
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
SUPPLIES
2900 METRO SEWER BOARD CHARGE 1,101,389 1,121,217 1,170,000
1999 TOTALS: SUPPLIES 1,101,389 1,121,217 1,170,000
TOTALS:SEWER UTILITY DISPOSAL 1,101,389 1,121,217 1,170,000
1,242,650 1,242,650
1,242,650 1,242,650
1,242,650 1,242,650
51
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER SEWER UTILITY DISPOSAL BUDGET
602-49480
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - - - - - - -
Total - - - - - -
52
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: SEWER UTILITY NON -OPERATING
602
49499
SEWER UTILITY
NON -OPERATING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
L 2021
Council
Adopted
1 2021
Line Iter Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay - -
6999 Contingencies & Transfers 229,630 79,000 59,000 62,000 62,000
TOTALS: SEWER UTILITY NON -OPERATING 229,630 79,000 59,000 62,000 62,000
Activity Description
This budget primarily accounts for transfers to the Sewer debt service fund. Sewer bonds outstanding are from the 2013
Bond issue.
Objectives
This budget primarily accounts for transfers to the Sewer debt service fund.
Budget Comments on Proposed Budget
This budget primarily accounts for transfers to the Sewer debt service fund, with $62,000 budgeted for 2021.
53
City of Columbia Heights, Minnesota
2021 Budget Worksheet
602
49499
SEWER UTILITY
NON -OPERATING
1
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
1011
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
SUPPLIES
2010 MINOR OFFICE EQUIPMENT
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
2999 TOTALS: OTHER SERVICES & CHARGES
- - - - -
OTHER FINANCING USES
7160 TRANSFER OUT TO BONDS
62,000 79,000 59,000 62,000 62,000
7175 TRANSFER OUT TO PIR PROJ FUND
- - -
7195 TRANSFER OUT STORM SEWER UTI
7210 TRANSFER OUT TO GENERAL FUND
-
7290 TRANSFER OUT TO CONSTR FUND
167,630
8100 CONTINGENCIES
-
6999 TOTALS: OTHER FINANCING USES
229,630 79,000 59,000 62,000 62,000
TOTALS: SEWER UTILITY NON -OPERATING
229,630 79,000 59,000 62,000 62,000
54
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER SEWER UTILITY NON -OPERATING BUDGET
602-49499
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - -
Tota I - -
Transfer to debt service 62,000
N-V
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: REFUSE DISPOSAL
603
49510
REFUSE FUND
REFUSE DISPOSAL
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay
6999 Contingencies & Transfers
TOTALS: REFUSE DISPOSAL
Artivity nocrrintinn
1,708,596 1,659,598
1,708,596 1,659,598
1,786,350 1,785,000 1,785,000
1,786,350 1,785,000 1,785,000
This budget tracks hauling contracted costs for refuse, single sort recycling, yard waste/organics collection, and disposal costs
facilitate accurate reporting to state and county agencies as required. The City negotiated a five year hauling contract with
Waste Management through December 2022. Under this contract, the hauler provides all households and multi -dwelling
residential properties with curbside services. The City now owns all the carts in use since 2017.
Objectives
1. Promote responsible waste practices, through training and education, to reduce municipal solid waste
tonnages and the resulting tipping fee costs.
2. Provide cost-effective options for disposal of problem items.
3. Publicize the disposal options available for residents.
4. Execute Solid Waste Management plans and procedures and described in the City Solid Waste Management Operations
Policy.
Budget Comments on Proposed Budget
The 2021 Refuse Disposal Budget is $1,785,000 a $1,350 decrease from 2020.
This decrease also reflects the new contract trash disposal costs due at the landfill due to the RTF closing.
The Refuse line item #2910 accounts for both contractor service costs and tipping fees for disposal of solid waste. Typically 40%
of the total is tipping fees and 60% is contractor charges.
bb
City of Columbia Heights, Minnesota
2021 Budget Worksheet
603
49510
REFUSE FUND
REFUSE DISPOSAL
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 1020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
1 2021
Line Item Description
SUPPLIES
2910 REFUSE
2920 RECYCLING
2930 YARD WASTE
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES
TOTALS: REFUSE DISPOSAL
1,190,838
1,121,093
1,235,300
1,201,000
1,201, 000
283,945
276,952
301,000
301,000
301,000
233,813
261,553
250,050
283,000
283,000
1,708,596
1,659,598
1,786,350
1,785,000
1,785,000
1,708,596
1,659,598
1,786,350
1,785,000
1,785,000
57
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER REFUSE DISPOSAL BUDGET
603-49510
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe I
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - - - -
Total - -
58
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: REFUSE COLLECTION & DISPOSAL
603
49520
REFUSE FUND
REFUSE COLLECTION AND DISPOSAL
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
0999
Personal Services
53,803
49,875
54,609
59,733
59,733
1999
Supplies
276
1,171
550
150
150
2999
Other Services & Charges
39,411
37,363
38,100
41,800
41,800
4999
Capital Outlay
-
6999
Contingencies & Transfers
41,811
41,900
47,100
48,900
48,900
TOTALS: REFUSE COLLECTION & DISPOSAL
135,301
130,309
140,359
150,583
150,583
Activity Description
This activity manages the total refuse collection and disposal program and includes expenses other than the contract costs.
Contracted costs are separated for clarity in tracking and reporting; however, they do remain a function of this budget as a
whole.
Objectives
1. Manage the total refuse collection and disposal operations and the hauler performance of contract. Including MSW and bulk
for trash.
2. Resolve property owners and residents service issues.
3. Encourage a greater use of the low -volume option for those who require only the very basics in disposal services.
4. Work with owner/managers/caretakers and tenants of multi -unit facilities and rental properties to provide all the disposal
services they need in the most cost -effective manner, thereby reducing the number of complaints from and about these
buildings.
5. Promote the unique aspects of the City Refuse Contract and encourage residents to effectively use the services
available to them as Columbia Heights residents.
6. Execute Solid Waste Management plans and procedures and described in the City Solid Waste Management Operations Polic
Budget Comments on Proposed Budget
2021 Refuse Collection & Disposal budget is $150,583 a 7.28% increase of $10,224 from 2020.
Major changes to budget:
Personnel costs increased $5,124 to account for COLA increases.
Item & Projected Cost:
$15,000 for a small van used for site inspections, resident complaints, and transport of recycling material.
59
City of Columbia Heights, Minnesota
2021 Budget Worksheet
603 REFUSE FUND
49520 REFUSE COLLECTION & DISPOSAL
Actual
Expense
2018
Actual
Expense
2019 1
Adopted
Budget
2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
PERSONAL SERVICES
1000 ACCRUED SALARIES
-
-
-
-
-
1010 REGULAR EMPLOYEES
37,964
40,244
37,549
40,913
40,913
1011 PART-TIME EMPLOYEES
1,729
1,780
3,429
3,533
3,533
1012 SEASONAL EMPLOYEES
-
295
629
648
648
1020 OVERTIME -REGULAR
5
5
-
1030 VACATION & SICK
1,615
-5,607
1070 INTERDEPARTMENTAL LABOR SERV
-
-
1210 P.E.R.A. CONTRIBUTION
2,946
3,121
3,059
3,318
3,318
1220 F.I.C.A. CONTRIBUTION
2,750
2,947
3,153
3,424
3,424
1300INSURANCE
6,521
6,868
6,471
7,524
7,524
1400 UNEMPLOYMENT COMPENSATION
-
-
-
-
-
1510 WORKERS COMP INSURANCE PREM
273
222
319
373
373
1810 COLA ALLOWANCE
-
•
-
-
-
0999 TOTALS: PERSONAL SERVICES
53,803
49,875
54,609
59,733
59,733
SUPPLIES
2000 OFFICE SUPPLIES
21
-
150
50
50
2010 MINOR EQUIPMENT
27
-
-
-
2011 COMPUTER EQUIPMENT
134
1,091
-
2020 COMPUTER SUPPLIES
-
-
100
-
2030 PRINTING & PRINTED FORMS
95
80
300
100
100
2171 GENERAL SUPPLIES
-
-
1999 TOTALS: SUPPLIES
276
1,171
550
150
150
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
5,758
1,534
2,400
2,400
2,400
3105 TRAINING & EDUC ACTIVITIES
-
-
-
3210 TELEPHONE & TELEGRAPH
3211 CELL PHONES
-
-
-
-
3220 POSTAGE
2,473
1,773
2,800
3,000
3,000
3310 LOCALTRAVELEXPENSE
-
-
-
-
3320 OUT OF TOWN TRAVEL EXPENSE
-
3430 ADVERTISING OTHER
3500 LEGAL NOTICE PUBLISHING
21
-
-
-
-
3600 PROP & LIAB INSURANCE
800
900
500
2,000
2,000
4000 REPAIR & MAINT. SERVICES
680
537
700
700
700
4040 INFORMATION SYS:INTERNAL SVC
9,000
10,300
10,300
11,200
11,200
4100 RENTS & LEASES
8,105
8,508
8,500
8,600
8,600
4300 MISC. CHARGES
-
-
-
-
4310 CREDIT CARD FEES
9,805
10,936
9,000
11,000
11,000
4376 MISCELLANEOUS CIVIC AFFAIRS
-
-
-
-
4390 TAXES & LICENSES
2,770
2,876
3,900
2,900
2,900
4395 STATE SALES TAX
-
-
2999 TOTALS: OTHER SERVICES & CHARGES
39,411
37,363
38,100
41,800
41,800
CAPITAL OUTLAY
5180 OTHER EQUIPMENT
-
-
-
-
4999 TOTALS: CAPITAL OUTLAY
-
-
-
-
OTHER FINANCING USES
7100 OPER. TRANSFER OUT - LABOR
41,811
41,900
47,100
48,900
48,900
7210 TRANSFER OUT TO GENERAL FUND
-
-
-
7370 TRANSFER OUT TO INFO SYSTEMS
-
8100 CONTINGENCIES
-
-
-
-
6999 TOTALS: OTHER FINANCING USES
41,811
41,900
47,100
48,900
48,91W
TOTALS: REFUSE COLLECTION & DISPOSAL
135,301
130,309
140,359
150,583
150,583
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER REFUSE COLLECTION & DISPOSAL BUDGET
603-49520
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Fxrnlanation of Personnel
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.05
0.05
7,099
1,681
8,780
7,292
1,753
9,045
Utility Supervisor
0.05
0.05
4,360
1,218
5,578
4,633
1,439
6,072
Refuse Coordinator
0.30
0.34
21,703
7,895
29,598
25,126
9,311
34,437
PT Clerk
0.09
0.06
3,429
544
3,973
3,531
563
4,094
Seasonals
0.01
0.01
629
83
712
648
89
737
Rounding
-
-
1
1
Subtotal
0.50
0.51
37,220
11,421
48,641
41,231
13,154
54,385
Labor Allocation From:
603-49520 Spec. Proj. Coor-
0.07
0.07
4,388
1,580
5,968
3,863
1,485
5,348
Total
0.57
0.58
41,608
13,001
54,609
45,094
14,639
59,733
LINE #
TITLE
DESCRIPTION
PROPOSED
COSTS
2021 COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
Summary Page
1/2 van
$ 15,000
$ 15,000
TOTAL:
1 $ 15,000
$
$ 15,000
SUPPLIES
2010 MINOR EQUIPMENT
TOTAL:
0
2011 COMPUTER EQUIPMENT
TOTAL:
0
2171 GENERAL SUPPLIES
TOTAL:
0
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV
TOTAL:
2,400
Auditors fee
1,700
Other services
700
3105 TRAINING AND EDUCATIONAL AC1
TOTAL:
0
4000 REPAIR AND MAINT SERVICES
TOTAL:
500
4100 RENTS AND LEASES
TOTAL:
8,600
MSC rental
8,500
Other rentals
100
CAPITAL OUTLAY
5120 BUILDING IMPROVEMENT
TOTAL:
0
5180 OTHER EQUIPMENT
TOTAL:
0
5185INFRASTRUCTURE
TOTAL:
0
61
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: REFUSE FUND RECYCLING
603
49530
REFUSE FUND
RECYCLING
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
2020
Department
Proposed
1 2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999
Personal Services
62,112
63,043
68,944
78,257
78,257
1999
Supplies
14,089
6,680
18,100
13,350
13,350
2999
Other Services & Charges
53,490
54,037
58,760
58,300
58,300
4999
Capital Outlay
-
-
-
-
6999
Contingencies & Transfers
41,811
41,900
47,100
48,900
48,900
TOTALS: REFUSE FUND RECYCLING
171,502
165,660
192,904
198,807
198,807 -
Activity Description
This activity provides management of the recycling services. The City continues to manage the SCORE grant program and
all other recycling operations.
Objectives
1. Manage the total recycling/yard waste operations and the performance of Refuse and Recycling Contract and other
recycling service provider/vendor operations.
2. Continue to educate residents to all the items that can be recycled curbside, and at our Recycling Drop-off Center, and
the numerous other options available within the area.
3. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the
recycling opportunities available.
4. Work closely with service organizations and residents to effectively utilize our Recycling Center.
5. Continue the organics recycling curbside service.
6. Plan waste reduction activities (to generate savings from less trash disposal tipping fees) and recycling programs, plus
manage SCORE grant requirements which are increasing (see SCORE agreement Attachment'B' for summary of subsidized
programs).
7. Fully implement a curbside bulk (furniture, mattresses, carpet, etc.) reuse/recycling process.
8. Execute Solid Waste Management plans and procedures and described in the City Solid Waste Management Operations
Policy.
Budget Comments on Proposed Budget
The Recycling budget for 2021 is $198,807, a 3.06% increase of $5,903 from 2020.
Major line items that contributed to the increase:
1. Personnel Services increased by $9,313 to account for scheduled COLA increases.
2. Recycling supplies decreased by $4,750.
Item & Projected Cost:
$15,000 for a small van used for site inspections, resident complaints, and transport of recycling material.
62
City of Columbia Heights, Minnesota
2021 Budget Worksheet
603
49530
REFUSE FUND
RECYCLING
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
2021
Line Item Description
PERSONAL SERVICES
1010 REGULAR EMPLOYEES
41,864
42,980
45,499
51,815
51,815
1011 PART-TIME EMPLOYEES
1,735
1,805
1012 SEASONAL EMPLOYEES
3,673
3,243
6,918
7,126
7,126
1020 OVERTIME -REGULAR
-
-
-
-
-
1070 INTERDEPARTMENTAL LABOR SERV
-
-
-
-
1210 P.E.R.A. CONTRIBUTION
3,269
3,362
3,394
3,865
3,865
1220 F.I.C.A. CONTRIBUTION
3,264
3,292
3,987
4,488
4,488
1300INSURANCE
7,760
8,010
8,446
10,140
10,140
1400 UNEMPLOYMENT COMPENSATION
-
-
-
-
-
1510 WORKERS COMP INSURANCE PREM
546
350
700
823
823
1700 ALLOCATED FRINGE
-
-
-
-
1810 COLA ALLOWANCE
-
-
-
-
-
0999 TOTALS: PERSONAL SERVICES
62,112
63,043
68,944
78,257
78,257
SUPPLIES
2000 OFFICE SUPPLIES
422
138
700
400
400
2010 MINOR EQUIPMENT
26
174
-
-
2011 COMPUTER EQUIPMENT
-
559
-
-
2020 COMPUTER SUPPLIES
-
-
100
-
-
2030 PRINTING & PRINTED FORMS
3,157
2,698
3,000
3,150
3,150
2160 MAINT. & CONSTRUCT MATERIALS
-
-
-
2170 PROGRAM SUPPLIES
9,321
1,872
2,000
2,500
2,500
2171 GENERALSUPPLIES
407
100
300
300
300
2172 UNIFORMS
-
-
-
-
-
2175 FOOD SUPPLIES
40
-
-
2280 VEHICLE REPAIR AND PARTS
427
68
-
400
400
2282 GAS, OIL, LUBRICANTS
329
552
600
600
2920 RECYCLING
480
12,000
6,000
6,000
1999 TOTALS: SUPPLIES
14,089
6,680
18,100
13,350
13,350
OTHER SERVICES & CHARGES
3050 EXPERT& PROFESSIONAL SE RV.
5,204
3,573
7,100
7,100
7,100
3105 TRAINING & EDUC ACTIVITIES
360
505
700
500
500
3210 TELEPHONE & TELEGRAPH
-
-
3211 CELL PHONES
-
-
-
-
-
3220 POSTAGE
9,724
8,326
8,400
8,900
8,900
3310 LOCAL TRAVEL EXPENSE
-
5
-
-
3320 OUT OF TOWN TRAVEL EXPENSE
-
-
3430 ADVERTISING OTHER
-
-
3500 LEGAL NOTICE PUBLISHING
21
-
-
-
-
3600 PROP & LIAB INSURANCE
-
-
400
400
400
3810 ELECTRIC
1,838
1,478
2,100
2,000
2,000
4000 REPAIR & MAINT. SERVICES
6,189
2,929
800
800
800
4020 BUILDING MAINT:CONTTACT SVCS
130
-
-
-
-
4050 GARAGE, LABOR BURD.
439
610
700
700
4100 RENTS & LEASES
11,128
11,708
11,800
12,000
12,000
4200 PROGRAM ACTIVITIES
4,975
6,678
9,800
7,000
7,000
4300 MISC. CHARGES
763
4,274
4,800
5,000
5,000
4310 CREDIT CARD FEES
9,805
10,936
9,000
11,000
11,000
4330 SUBSCRIPTION, MEMBERSHIP
415
515
160
500
500
4395 STATE SALES TAX
-
4910 BUILDING DEPRECIATION
2,500
2,500
2,500
2,400
2,400
4930 EQUIPMENT DEPRECIATION
-
1,200
2999 TOTALS: OTHER SERVICES & CHARGES
53,490
54,037
58,760
58,300
58,300 63
City of Columbia Heights, Minnesota
2021 Budget Worksheet
603
49530
REFUSE FUND
RECYCLING
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
1011
City Manager
Proposed
2021
Council
Adopted
2021
'Line Item Description
CAPITAL OUTLAY
5120 BUILDING
5180 OTHER EQUIPMENT
4999 TOTALS: CAPITAL OUTLAY
OTHER FINANCING USES
7100 OPER. TRANSFER OUT - LABOR
8100 CONTINGENCIES
6999 TOTALS: OTHER FINANCING USES
TOTALS: REFUSE FUND RECYCLING
41,811 41,900 47,100
41,811 41,900 47,100
171,502 165,660 192,904
48,900
48,900
48,900
48,900
198,807
198,807
64
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER REFUSE FUND RECYCLING
603-49530
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Fxnlanatinn of PPrennnPl
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.04
0.04
5,679
1,345
7,024
5,834
1402
7,236
Utility Superintendent
0.02
0.02
2,335
652
2,987
2,481
771
3,252
Refuse Coordinator
0.44
0.51
31,364
11,410
42,774
37,853
14027
51,880
Admin. Asst. II
0.03
0.03
1,732
628
2,360
1,784
657
2,441
'Seasonals
-
-
6,918
912
7,830
7,126
973
8,099
Rounding
-
-
1
-1
1
1
0.53
0.60
48,028
14,947
62,976
55,077
17,831
72,909
Labor Allocation From:
603-49520 Spec. Proj. Coor.
0.07
0.07
4,388
1,580
5,968
3,863
1,485
5,348
Total
0.60
0.67
52,416
16,527
68,944
58,940
19,316
78,257
LINE #
TITLE
DESCRIPTION
PROPOSED
COSTS
2021
COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
Summary Page
1/2 van
$ 15,000
$ 15,000
TOTAL:
1 $ 15,000
IS
SUPPLIES
2010 MINOR EQUIPMENT
2011 COMPUTER EQUIPMENT
2160 MAINT & CONTT MATERIALS
Recycling center repair materials
2170 PROGRAM SUPPLIES
Organics kits
Recycling kits
Street Scape recycling containers
Apartment donation bins
2171 GENERAL SUPPLIES
Labeling materials
Recycling center supplies
Recycling center facility materials
Sand and Ice melt
First aid supplies
Misc. supplies
2920 Recycling (Bulk Recycling charges)
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV
Auditors fee
Master Recycler Class
Other events
3105 TRAINING AND EDUCATIONAL ACT
Training
Recycling conferences
4000 REPAIR AND MAINT SERVICES
Recycling Center repair
4100 RENTS AND LEASES
MSC space rental expenses
TOTAL:
0 4200 Program Activities
TOTAL:
7,000
TOTAL:
0 Recycling Center
5,000
TOTAL:
0 Fix -It clinic other events
2,000
0
TOTAL:
2,000 4300 MISC CHARGES
TOTAL:
5,000
500 Yard waste disposal from street leaves
5,000
500 4330 SUBSCRIPTION, MEMBERSHIP
TOTAL:
500
500 CAPITAL OUTLAY
500 5120 BUILDING IMPROVEMENT
TOTAL:
0
TOTAL:
300 5180 OTHER EQUIPMENT
TOTAL:
0
50 5185INFRASTRUCTURE
TOTAL:
0
50
50
50
50
50
6,000
TOTAL:
7,100
1,700
4,000
1,400
TOTAL:
500
250
250
TOTAL:
800
800
TOTAL:
12,000
12,000
65
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: REFUSE FUND HAZARDOUS WASTE
603
49540
REFUSE FUND
HAZARDOUS WASTE
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager Council
Proposed Adopted
1 2021 1 2021
Line Item Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay
6999 Contingencies & Transfers
TOTALS:
1,234 1,266 3,884
4,020
4,020
- - 600
600
600
9,386 9,056 10,900
10,100
10,100
10,620 10,322 15,384
14,720
14,720 -
This activity administers the handling of hazardous waste generated by the City of Columbia Heights residential
properties. Such items include fluorescent lamps, solvents, waste and automotive fluids, paints /chemicals, and illegally
dumped electronic and other problem materials. Anoka County provides household hazardous waste services primarily
through a year-round drop-off facility located in Blaine that serves the entire county.
Objectives
1. Manage the HHW (Household Hazardous Waste) operations and AD performance of Refuse and Recycling
contract including other recycling service provider/vendor operations.
2. Continue to manage collection of fluorescent bulbs from residents, small businesses, and city buildings to
facilitate proper disposal. Administer Xcel energy grant to pay for operations.
3. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility.
4. Educate residents to those items that are hazardous, costly to dispose of, and accepted only at a licensed
disposal facility, and what options may be available to purchase more wisely.
5. Continue to provide SCORE subsidized monthly electronics collection.
6. Work with Anoka County to certify the CH recycling center for HHW collection.
7. Execute Solid Waste Management plans and procedures and described in the City Solid Waste Management
Operations Policy.
Budget Comments on Proposed Budget
The 2021 Hazardous Waste budget decreased by $664 or 4.3% from 2020.
Major changes to budget:
1. Other Services & Charges decreased by $800.
66
City of Columbia Heights, Minnesota
2021 Budget Worksheet
603
49540
REFUSE FUND
HAZARDOUS WASTE
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
2021
Line Item Description
PERSONAL SERVICES
1010 REGULAR EMPLOYEES
933
925
2,848
1012 SEASONAL EMPLOYEES
-
41
-
1020 OVERTIME -REGULAR
-
1070 INTERDEPARTMENTAL LABOR SERV
-
-
1210 P.E.R.A. CONTRIBUTION
70
69
212
1220 F.I.C.A. CONTRIBUTION
65
66
218
1300 INSURANCE
160
158
585
1400 UNEMPLOYMENT COMPENSATION
-
-
-
1510 WORKERS COMP INSURANCE PREM
7
6
21
1700 ALLOCATED FRINGE
1810 COLA ALLOWANCE
-
0999 TOTALS: PERSONAL SERVICES
1,234
1,266
3,884
SUPPLIES
2070 TRAINING & INSTR SUPPLIES
-
-
-
2170 PROGRAM SUPPLIES
100
2171 GENERALSUPPLIES
300
2173 PROTECTIVE CLOTHING
200
2175 FOOD SUPPLIES
-
-
1999 TOTALS: SUPPLIES
600
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
9,056
8,838
8,700
3105 TRAINING & EDUC ACTIVITIES
-
-
300
3310 LOCAL TRAVEL EXPENSE
-
-
4000 REPAIR & MAINT. SERVICES
193
-
4100 RENTS & LEASES
-
4300 MISC. CHARGES
330
1,900
4330 SUBSCRIPTION, MEMBERSHIP
-
4390 TAXES & LICENSES
25
4395 STATE SALES TAX
-
-
2999 TOTALS: OTHER SERVICES & CHARGES
9,386
9,056
10,900
CAPITAL OUTLAY
4999 TOTALS: CAPITAL OUTLAY
-
-
-
OTHER FINANCING USES
8100 CONTINGENCIES
6999 TOTALS: OTHER FINANCING USES -
TOTALS: REFUSE FUND HAZARDOUS WASTE 10,620 10,322 15,384
2,933 2,933
219
219
224
224
621
621
23
23
4,020
4,020
100
100
300
300
200
200
600
600
9,000
9,000
300
300
800 800
10,100 10,100
14,720 14,720
67
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET2021
FUND NUMBER REFUSE FUND HAZARDOUS WASTE BUDGET
603-49540
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Exolanation of Personnel
2020 Adopted
2021Proposed
Position Title
F.T.E.
2020
2021
Total
Salaries
Total
Fringe
Total
Comp
& Fringe
Total
Salaries
Total
Fringe
Total
Comp
& Fringe
Refuse Coordinator
0.04
0.04
2,848
1,036
3,884
2,933
1,087
4,020
Subtotal
0.04
0.04
2,848
1,036
3,884
2,933
1,087
4,020
Total
0.04
0.04
2,848
1,036
3,884
2,993
1,087
4,020
2010 MINOR EQUIPMENT
TOTAL:
0
2011 COMPUTER EQUIPMENT
TOTAL:
0
2160 MAINT & CONST MATERIALS
TOTAL:
0
2170 PROGRAM SUPPLIES
TOTAL:
100
2171 GENERAL SUPPLIES
TOTAL:
300
Barrels for Ballasts
150
Containers for Fluorescent bulbs
50
Spill Kits
100
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERV
TOTAL:
8,700
Fluorescent bulb recycling
800
Subsidized electronics collection
7,000
Household battery disposal
900
3105 TRAINING AND EDUCATIONAL ACT
TOTAL:
300
4000 REPAIR AND MAINT SERVICES
TOTAL:
0
4100 RENTS AND LEASES
TOTAL:
0
4300 MISC CHARGES
TOTAL:
1,900
dispose illegally dumped items
1,400
Disposal of material dumped on public land
500
4330 SUBSCRIPTION, MEMBERSHIP
TOTAL:
0
CAPITAL OUTLAY
5120 BUILDING IMPROVEMENT
TOTAL:
0
5180 OTHER EQUIPMENT
TOTAL:
0
5185 IMPROV OTHER THAN BLDG
TOTAL:
0
68
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STORM SEWER UTILITY COLLECTIONS
604
49650
STORM SEWER UTILI
COLLECTIONS
Actual Actual
Expense Expense
2018 2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999
Personal Services
136,412
146,048
164,932
170,853
170,853 -
1999
Supplies
13,281
20,738
48,050
48,300
48,300 -
2999
Other Services & Char€
185,558
181,907
203,450
228,350
228,350 -
4999
Capital Outlay
-
-
-
-
- -
6999
Contingencies & Trans-
18,864
10,000
10,000
10,000
10,000 -
TOTALS: STORM SEWE
354,116
358,693
426,432
457,503
457,503 -
Activity Description
This department provides for the operation and maintenance of the City's storm sewer system, including NPDES Phase IV
permit requirements (pollution prevention), annual MS4 reporting - including TMDL reporting for Silver Lake, inspection,
maintenance and repair of storm sewer pipes, catch basins, manholes, and drainage ponds, and surface water related
activities and inspections of land disturbing activities for erosion control.
nhiertives
1. Implement NPDES Phase IV requirements for activities and reporting system - 4th Generation Plan was
approved by the MPCA in 2019. The permit now includes TMDL reporting for Silver Lake.
2. Implement the Water Resource Management Plan (WRMP) completed in 2017 and included in the Comp Plan
approved in 2019.
3. Support and coordinate with the maintenance activities in the Streets Department.
4. Rehab existing structures and/or main lines throughout the City.
5. Storm sewer system evaluation: conduct televising and inspections of storm sewer lines, leading to a storm
sewer lining program.
Budget Comments on Proposed Budget
The proposed 2021 budget is $457,503 an increase of 7.29% or $31,071 from the 2020 adopted budget. Major line items
contributing to the increase:
1. Personnel increased by $5,921 to account for COLA increases, step system movements and an increase in
allocated staff time.
2. Supplies increased by $250 for construction materials and vehicle repairs/fuel.
3. Other Services and Charges increased by $24,900 to account for increased activity in storm cleaning and lining
and depreciation.
69
City of Columbia Heights, Minnesota
2021 Budget Worksheet
604
49650
STORM SEWER UTILITY
COLLECTIONS
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
1 2021
Line Item Description
PERSONAL SERVICES
1000 ACCRUED SALARIES
-
-
-
-
-
1010 REGULAR EMPLOYEES
97,509
109,240
119,667
123,184
123,184
1011 PART-TIME EMPLOYEES
1,698
1,787
-
-
-
1012 SEASONAL EMPLOYEES
481
263
-
1020 OVERTIME -REGULAR
1,314
153
3,790
3,904
3,904
1030 VACATION & SICK
817
470
-
-
1050 SEVERANCE PAY
-
-
1070 INTERDEPARTMENTAL LABOR SERV
-
-
-
-
1210 P.E.R.A. CONTRIBUTION
7,499
8,300
9,208
9,481
9,481
1220 F.I.C.A. CONTRIBUTION
7,005
7,650
9,423
9,701
9,701
1225 FLEX BENEFIT FICA
-
-
-
-
1300 INSURANCE
16,100
15,779
18,625
19,895
19,895
1400 UNEMPLOYMENT COMPENSATION
-
-
-
-
-
1510 WORKERS COMP INSURANCE PREM
3,989
2,405
4,219
4,688
4,688
1700 ALLOCATED FRINGE
-
-
-
-
-
1810 COLA ALLOWANCE
-
-
-
-
0999 TOTALS: PERSONAL SERVICES
136,412
146,048
164,932
170,853
170,853
SUPPLIES
2000 OFFICE SUPPLIES
2
6
100
100
100
2010 MINOR EQUIPMENT
2,816
5,782
7,650
7,650
7,650
2011 COMPUTER EQUIPMENT
676
7,405
5,000
5,000
5,000
2020 COMPUTER SUPPLIES
-
-
100
100
100
2030 PRINTING & PRINTED FORMS
21
21
100
100
100
2070 TRAINING & INSTR SUPPLIES
-
-
-
-
2160 MAINT. & CONSTRUCT MATERIALS
1,437
1,724
15,600
18,700
18,700
2161 CHEMICALS
1,054
536
1,500
1,500
1,500
2170 PROGRAM SUPPLIES
-
2,600
2,600
2,600
2171 GENERAL SUPPLIES
975
186
7,700
5,000
5,000
2172 UNIFORMS
221
279
650
500
500
2173 PROTECTIVE CLOTHING
-
207
150
150
150
2175 FOOD SUPPLIES
-
-
-
-
2280 VEHICLE REPAIR AND PARTS
4,749
3,673
5,000
5,000
5,000
2282 GAS, OIL, LUBRICANTS
1,330
919
1,900
1,900
1,900
2990 COM. PURCHASED FOR RESALE
-
-
-
1999 TOTALS: SUPPLIES
13,281
20,738
48,050
48,300
48,300
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
11,873
4,562
37,900
37,900
37,900
3105 TRAINING & EDUC ACTIVITIES
1,584
2,769
2,750
3,000
3,000
3210 TELEPHONE & TELEGRAPH
-
23
-
-
-
3211 CELL PHONES
738
834
700
1,000
1,000
3220 POSTAGE
-
-
100
100
100
3250 OTHER COMMUNICATIONS
-
-
-
-
3310 LOCAL TRAVEL EXPENSE
20
149
300
300
300
3320 OUT OF TOWN TRAVEL EXPENSE
-
-
500
500
3430 ADVERTISING OTHER
-
-
150
150
150
3500 LEGAL NOTICE PUBLISHING
-
100
100
100
3600 PROP & LIAB INSURANCE
1,900
2,000
2,000
2,300
2,300
3810 ELECTRIC
3,067
3,087
3,800
3,750
3,750
4000 REPAIR & MAINT. SERVICES
13,217
11,207
21,400
27,000
27,000
4020 BUILDING MAINTENANCE
-
-
-
4050 GARAGE, LABOR BURD.
2,857
2,597
-
-
-
4100 RENTS & LEASES
34,392
35,600
40,250
40,250
40,2M
4200 PROGRAM ACTIVITIES
220
-
2,000
2,000
2,000
City of Columbia Heights, Minnesota
2021 Budget Worksheet
604
49650
STORM SEWER UTILITY
COLLECTIONS
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
4300 MISC. CHARGES
-
-
4330 SUBSCRIPTION, MEMBERSHIP
1,871
2,607
2,000
2,500
4376 MISCELLANEOUS CIVIC AFFAIRS
-
-
4390 TAXES & LICENSES
4395 STATE SALES TAX
-
-
-
4930 EQUIPMENT DEPRECIATION
30,088
33,122
25,000
27,500
4950 INFRASTRUCTURE DEPRECIATION
83,730
83,350
65,000
80,000
2999 TOTALS: OTHER SERVICES & CHARGES
185,558
181,907
203,450
228,350
CAPITAL OUTLAY
5180 OTHER EQUIPMENT
-
-
5185 INFRASTRUCTURE
-
4999 TOTALS: CAPITAL OUTLAY
-
-
-
OTHER FINANCING USES
7270 TRANSFER TO CAP EQP REPL FUND
18,864
10,000
10,000
10,000
8100 CONTINGENCIES
-
-
6999 TOTALS: OTHER FINANCING USES
18,864
10,000
10,000
10,000
TOTALS: STORM SEWER UTILITY COLLECTIONS
354,116
358,693
426,432
457,503
2,500
27,500
80,000
228,350
10,000
10,000
457,503
71
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER STORM SEWER UTILITY COLLECTIONS BUDGET
604-49650
SUMMARY OF COST FACTORS FOR THE COMING YEAR
rxolanation of Personnel
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.04
0.04
5,323
1,263
6,586
5,469
1,315
6,784
ACE
0.02
0.02
2,119
631
2,750
2,182
662
2,844
Utility Superintendent
0.27
0.27
25,677
7,172
32,849
27,286
8,474
35,760
Urban Forester
-
0.15
-
-
-
8,435
3,211
11,646
Eng. Tech IV
0.46
0.46
38,217
12,867
51,084
39,353
13,484
52,837
Foreperson
0.17
0.17
13,247
5,221
18,468
13,166
5,422
18,588
Maint. Workers
0.38
0.38
26,684
9,284
35,968
27,480
9,830
37,310
Refuse Coordinator
0.02
0.01
1,442
523
1,965
743
275
1,018
Admin. Asst. II
0.02
0.05
2,887
1,048
3,935
2,973
1,095
4,068
Rounding
-
1
2
2
Subtotal
1.38
1.55
115,596
38,009
153,605
127,088
43,770
170,853
Total
1.38
1.55
115,596
38,009
153,605
127,088
43,770
170,853
SUPPLIES
2010 MINOR EQUIPMENT
Misc. tools
BMP's: floatables
other equipment and system parts
2011 COMPUTER EQUIPMENT
MS4 Tracking
2160 MAINT & CONST MATERIALS
Excavation materials
Erosion control materials
Manholes, frames, Grates
2161 CHEMICALS
2170 PROGRAM SUPPLIES
MS4 Public Communication
SWPPP volunteer supplies
2171 GENERAL SUPPLIES
Small tools, sweeper brooms
vactor supplies
TV unit supplies
SERVICES AND CHARGES
3050 EXPERT AND PROFESSIONAL SERI
Televise storm system
Goose control
NPDES consultant
Storm line cleaning
GIS contract
Audit Fee
Reseeding Erosion areas
3105 TRAINING AND EDUCATIONAL E
TOTAL:
3,000
TOTAL:
7,650 Safety consultant/training
1,000
1,500 NPDES training
1,000
0 49ners training
1,000
6,150 4000 REPAIR AND MAINT SERVICES
TOTAL:
27,000
City works & SWAMP maint contract
2,700
TOTAL:
5,000 Misc. concrete repairs
2,000
5,000 Misc. electrical repairs
1,000
TOTAL:
18,700 Erosion Control
3,000
3,700 SCADA System repairs
7,100
7,000 Pond maintenance
9,000
8,000 Algae & cattail treatments
2,200
TOTAL:
1,500 4100 RENTS AND LEASES
TOTAL:
40,250
TOTAL:
2,600 MSC rental expenses
33,250
1,550 Tremmel soil separator (Sweepings)
7,000
1,050 4200 PROGRAM ACTIVITIES
TOTAL:
2,000
TOTAL:
5,000 4330 SUBSCRIPTION, MEMBERSHIP
TOTAL:
2,500
3,000 CAPITAL OUTLAY
1,000 5120 BUILDING IMPROVEMENT
TOTAL:
0
1,000 5180 OTHER EQUIPMENT
TOTAL:
0
5185INFRASTRUCTURE
TOTAL:
0
TOTAL: 37,900
5,500
2,250
8,500
11,500
4,200
1,200
4,750
72
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STORM SEWER UTILITY NON -OPERATING
604
49699
STORM SEWER UTILITY
NON -OPERATING
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
2021
Line Item Description
0999 Personal Services
1999 Supplies - -
2999 Other Services & Charges 1,071
4999 Capital Outlay - - -
6999 Contingencies & Transfers 44,000 63,000 61,000 59,000 59,000
TOTALS: STORM SEWER UTILITY NON-OPEF 45,071 63,000 61,000 59,000 59,000
Activity Description
C
This budget primarily accounts for transfers to the Storm Sewer debt service fund.
actives
This budget primarily accounts for transfers to the Storm Sewer debt service fund.
Budget Comments on Proposed Budget
This budget primarily accounts for transfers to the Storm Sewer debt service fund, $59,000 budgeted for 2021,
73
City of Columbia Heights, Minnesota
2021 Budget Worksheet
604
49699
1TO11M SEWER UTILITY
NON -OPERATING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
SUPPLIES
2010 MINOR EQUIPMENT
2011 COMPUTER EQUIPMENT
2171 GENERAL SUPPLIES
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
4000 REPAIR & MAINT. SERVICES
11071
4390 TAXES & LICENSES
-
4395 STATE SALES TAX
- -
2999 TOTALS: OTHER SERVICES & CHARGES
1,071 -
OTHER FINANCING USES
7160 TRANSFER OUT TO BONDS
44,000 63,000 61,000 59,000 59,000
7210 TRANSFER OUT TO GENERAL FUND
- - - -
7290 TRANSFER OUT TO CONSTR FUND
- - -
6999 TOTALS: OTHER FINANCING USES
44,000 63,000 61,000 59,000 59,000
TOTALS: STORM SEWER UTILITY NON-OPEF
45,071 63,000 61,000 59,000 59,000
74
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER STORM SEWER UTILITY NON -OPERATING BUDGET
604-49699
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - -
Total -
Transfer to debt service 59,000
`I&7
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CENTRAL GARAGE
701
49950
CENTRAL GARAGE
CENTRAL GARAGE
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
0999 Personal Services
228,200
237,812
1999 Supplies
165,362
155,032
2999 Other Services & Charges
234,148
262,661
4999 Capital Outlay
-
-
6999 Contingencies & Transfers
4,000
4,000
TOTALS: CENTRAL GARAGE
631,710
659,505
Activity Description
276,022
289,491
289,491
175,450
183,475
18 3, 475
275,525
279,284
279,284
25,000
26,000
26,000
24,000
5,000
5,000
775,997
783,250
783,250
Central Garage provides preventive general maintenance and repair for all city -owned vehicles and equipment.
The City currently has over 300 pieces of equipment that are maintained on a regular basis. This is an internal service fund
with revenue generated by charges to other departments for all repair and maintenance services performed by members of
this department. This department budget also covers regular maintenance costs for the MSC Building.
Objectives
1. Maintain the MSC building for central equipment servicing for various city departments.
2. Provide cost effective purchasing of vehicle parts, petroleum, oil, lubricants, and services for city vehicles and
equipment.
3. Continue participation in the Metro Fuel Purchasing Program to establish a fixed per gallon price for the entire year for
approximately 60% of our annual fuel purchases JPA of over 40 cities and counties providing stable, low-cost fuel pricing,
4. Maintain shop equipment with low inventory.
5. Complete bituminous resurfacing modifications in the rear yard.
Budget Comments on Proposed Budget
The Public Works garage and MSC operating budget proposed for 2021 is $783,250, which is a 0.93% increase or
$7,253 from the 2020 budget. Major line items contributing to the increase:
1. Personnel increased by $13,469 to account for COLA increases and step system.
2. Supplies increased by $8,025 as minor equipment and supplies for the MSC have increased.
3. Other services and charges saw minor increases in multiple line items totaling $3,759.
4. Transfers out has a $19,000 decrease.
76
City of Columbia Heights, Minnesota
2021 Budget Worksheet
701
49950
CENTRAL GARAGE
CENTRAL GARAGE
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
2020
Department
Proposed
1 2021
City Manager Council
Proposed Adopted
1 2021 1 2021
Line Item Description
PERSONAL SERVICES
1000
ACCRUED SALARIES
-
-
-
-
-
1010
REGULAR EMPLOYEES
161,236
170,413
197,444
206,383
206,383
1011
PART-TIME EMPLOYEES
3,226
3,550
4,191
4,316
4,316
1012
SEASONAL EMPLOYEES
-
-
-
-
-
1020
OVERTIME -REGULAR
1,224
1,173
3,973
4,092
4,092
1022
OVERTIME -SEASONAL
-
-
-
-
-
1030
VACATION & SICK
5,200
6,795
1050
SEVERANCE PAY
-
1070
INTERDEPARTMENTAL LABOR SERV
-
-
-
-
-
1210
P.E.R.A. CONTRIBUTION
12,389
13,067
15,332
16,022
16,022
1220
F.I.C.A. CONTRIBUTION
13,308
13,972
15,702
16,407
16,407
1300INSURANCE
25,001
23,610
31,353
33,094
33,094
1400
UNEMPLOYMENT COMPENSATION
-
-
-
1510
WORKERS COMP INSURANCE PREM
6,618
5,234
8,027
9,177
9,177
1700
ALLOCATED FRINGE
-
-
1810
COLA ALLOWANCE
-
-
-
-
-
0999
TOTALS: PERSONAL SERVICES
228,200
237,812
276,022
289,491
289,491
SUPPLIES
2000
OFFICE SUPPLIES
171
306
400
350
350
2010
MINOR EQUIPMENT
5,195
10,445
7,600
12,100
12,100
2011
COMPUTER EQUIPMENT
12,155
2,285
3,200
3,100
3,100
2020
COMPUTER SUPPLIES
213
138
250
300
300
2030
PRINTING & PRINTED FORMS
54
80
150
125
125
2070
TRAINING & INSTR SUPPLIES
-
-
-
-
2160
MAINT. & CONSTRUCT MATERIALS
1,527
1,685
4,550
4,600
4,600
2161
CHEMICALS
920
1,382
3,300
3,550
3,550
2171
GENERAL SUPPLIES
8,834
11,211
13,300
16,700
16,700
2172
UNIFORMS
2,349
3,260
1,750
2,750
2,750
2173
PROTECTIVE CLOTHING
344
122
350
400
400
2175
FOOD SUPPLIES
-
-
-
2280
VEHICLE REPAIR AND PARTS
5,807
6,744
7,350
7,000
7,000
2282
GAS, OIL, LUBRICANTS
2,385
1,591
2,750
2,500
2,500
2800
COST OF GOODS SOLD -GAS & FUEL
125,407
115,785
130,500
130,000
130,000
1999
TOTALS: SUPPLIES
165,362
155,032
175,450
183,475
183,475
OTHER SERVICES & CHARGES
3050
EXPERT & PROFESSIONAL SERV.
5,585
4,793
5,900
5,800
5,800
3105
TRAINING & EDUC ACTIVITIES
989
2,402
2,250
2,100
2,100
3210
TELEPHONE & TELEGRAPH
186
253
200
250
250
3211
CELL PHONES
623
849
400
850
850
3220
POSTAGE
-
-
-
-
-
3250
OTHER COMMUNICATIONS
171
178
200
200
200
3310
LOCAL TRAVEL EXPENSE
10
-
-
-
3320
OUT OF TOWN TRAVEL EXPENSE
3500
LEGAL NOTICE PUBLISHING
-
-
-
-
3600
PROP & LIAB INSURANCE
9,200
9,500
9,400
10,700
10,700
3810
ELECTRIC
31,791
27,564
30,000
30,900
30,900
3820
WATER
3,152
3,129
3,350
3,750
3,750
3830
GAS
13,300
12,982
12,800
13,184
13,184
3850
SEWER
4,258
4,262
4,500
4,500
4,500
4000
REPAIR & MAINT. SERVICES
5,710
12,538
20,100
20,600
20,600
77
City of Columbia Heights, Minnesota
2021 Budget Worksheet
701
49950
CENTRAL GARAGE
CENTRAL GARAGE
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
4010 BUILDING MAINT:LABOR & BURDEN
4020 BUILDING MAINTENANCE
4040 INFORMATION SYS:INTERNAL SVC
4050 GARAGE, LABOR BURD.
4100 RENTS & LEASES
4300 MISC. CHARGES
4330 SUBSCRIPTION, MEMBERSHIP
4376 MISCELLANEOUS CIVIC AFFAIRS
4390 TAXES & LICENSES
4395 STATE SALES TAX
4910 BUILDING DEPRECIATION
4930 EQUIPMENT DEPRECIATION
2999 TOTALS: OTHER SERVICES & CHARGES
CAPITAL OUTLAY
5120 BUILDING & IMPROVEMENT
5180 OTHER EQUIPMENT
5185INFRASTRUCTURE
4999 TOTALS: CAPITAL OUTLAY
OTHER FINANCING USES
7210 TRANSFER OUT TO GENERAL FUND
7240 TRANSFER OUT TO CAP IMP BLDG
7270 TRANSFER TO CAP EQP REPL FUND
7350 TRANSFER OUT TO FACILITY MAINT
7370 TRANSFER OUT TO INFO SYSTEMS
8100 CONTINGENCIES
6999 TOTALS: OTHER FINANCING USES
TOTALS: CENTRAL GARAGE
32,000
36,11JU
36,100
3b,1UU
3b,IOU
17,393
30,115
25,300
26,350
26,350
35,000
40,200
42,300
43,600
43,600
8,493
10,083
10,825
11,000
11,000
163
-
3,500
3,500
3,500
150
150
150
244
186
250
250
250
61,200
60,432
57,500
58,000
58,000
4,688
7,085
10,500
7,500
7,500
234,148
262,661
275,525
279,284
279,284
12,000
14,500
14,500
13,000
11,500
11,500
25,000
26,000
26,000
4,000 4,000 4,000
5,000
5,000
- - 20,000
-
-
4,000 4,000 24,000
5,000
5,000
631,710 659,505 775,997
783,250
783,250
78
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER CENTRAL GARAGE BUDGET
701-49950
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Fxnlanation of Personnel
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Director
0.05
0.05
6,744
1,598
8,342
6,928
1,664
8,592
Utility Superintendent
0.04
0.04
3,876
1,082
4,958
4,119
1,279
5,398
Street/Parks Superintendent
0.01
0.01
515
139
654
499
157
656
Vehicle Maint. Supervisor
1.00
1.00
89,778
29,248
119,026
92,454
30,789
123,243
Maint.111
1.00
1.00
68,217
25,055
93,272
72,892
26,908
99,800
Maint. Worker
0.50
0.50
28,825
11,370
40,195
30,760
12,172
42,932
Refuse Coordinator
0.02
0.01
1,442
523
1,965
743
275
1,018
Admin. Asst. II
0.04
0.04
2,021
733
2,754
2,081
767
2,848
PT Clerk
0.11
0.08
4,191
665
4,856
4,316
688
5,004
Rounding
-
-
Subtotal
2.77
2.73
205,609
70,413
276,023
214,791
74,700
289,491
Total
2.77
2.73
205,609
70,413
276,023
214,791
74,700
289,491
SUPPLIES
2010 MINOR EQUIPMENT
Minor garage equipment replacement
Scan tool interface
Air barrel pump/dispenser
2011 COMPUTER EQUIPMENT
garage / shop - misc. comp equip
Fuel system printer
2160 MAINT & CONST MATERIALS
Shop & MSC repair parts
2161 CHEMICALS
Parts wash
Solvents
Brake fluid, card cleaner, aerosol
Spray washer fluid
Floor and engine degreaser
Vehicle wash soap
2171 GENERAL SUPPLIES
Maintenance supplies (bolts, rods, Lp, etc.)
Other shop supplies, tools
Outfit new shop truck & tools
Shop tool replacement
Safety equipment
3050 EXPERT AND PROFESSIONAL SERV
Audit fee
Drug & alcohol testing
Safety consultant
3105 TRAINING AND EDUCATIONAL A
TOTAL:
2,100
TOTAL:
12,100 DOT vehicle inspections certifications
600
7,100 New equipment maintenance training
1,500
3,000 4000 REPAIR AND MAINT SERVICES
TOTAL:
20,600
2,000 Overhead crane inspection
900
TOTAL:
3,100 Fuel tank inspection
900
2,500 CFA maint support contract
3,100
600 Misc. shop repairs (pumps, electric, etc.)
11,000
Fuel Master support
1,700
TOTAL:
4,600 Vehicle maint software
3,000
4,600
TOTAL:
3,550 4020 Building Maintenance
TOTAL:
26,350
250 HVAC contract
4,300
200 Tox-alert maintenance contract
4,000
250 Other general maintenance
7,300
250 HVAC repairs (not in contract)
4,350
1,000 Marco maint contract
6,400
1,600
TOTAL:
16,700 4100 RENTS AND LEASES
TOTAL:
3,500
6,800 Shop towels, rugs rental
1,600
5,800 Shop equipment/tool rentals
1,900
1,500 4330 SUBSCRIPTION, MEMBERSHIPS
TOTAL:
150
2,200 CAPITAL OUTLAY
400 5180 OTHER EQUIPMENT
TOTAL:
14,500
Miller dual -feed multi process welder
14,500
TOTAL:
5,800 5185 1MPROV OTHER THAN BLDG
TOTAL:
11,500
2,000 Misc. improvements
7,500
1,100 Steel storage racks/bolt bins
4,000
2,700
79
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CENTRAL. GARAGE
705
49970
BUILDING MAINTENANCE
BUILDING MAINT. INTERNAL SERVICES
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
0999 Personal Services 180,697 189,487 220,753 228,574
1999 Supplies 3,875 9,203 23,350 25,450
2999 Other Services & Charges 3,417 3,454 5,950 6,400
4999 Capital Outlay - -
6999 Contingencies & Transfers 88,917 - -
TOTALS: BUILDING MAINT. INTERNAL S 276,905 202,143 250,053
Activity Description
260,424
228,574
25,450
6,400
260,424
This department was transferred to Public Works in 2014. The department provides building maintenance services to city
buildings. This includes both custodial services provided by part-time custodians, as well as analysis and coordination by the
full-time Facilities Maintenance Supervisor of more technical building systems maintenance and repair requests. Costs of this
department are allocated proportionately to use by each respective building/department. This is reflected as an internal
charge in the budgets of the user departments.
Note that the Recreation Department - Murzyn Hall budget (101.45129) includes additional part-time custodians, serving
solely at Murzyn Hall, which are not included in this 701.49970 internal service department budget.
Objectives
This department's two main objectives is professional coordination of the maintenance and repair of all city buildings. The
second main objective to provide cost-effective custodial services for four of those buildings:
1) City Hall
2) Public Safety Center
3) Library
4) Municipal Service Center
Budget Comments on Proposed Budget
Beginning in 2016, all costs of this internal service are collected in fund/department 701.49970. Within each user
department's 2015 budget, their respective allocable share of the cost is reflected under the new line item 4010 Building
Maintenance - Internal Services.
The Building Maintenance 2021 budget is $260,424 a $10,371 increase over 2021 or 4.15%. Major areas of change are:
1. Personnel increased by $7,821 to account for COLA and scheduled step increases.
2. Supplies increased by $2,100 overall.
80
City of Columbia Heights, Minnesota
2021 Budget Worksheet
705
49970
BUILDING MAINTENANCE
INTERNAL SERVICES
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
PERSONAL SERVICES
1000 ACCRUED SALARIES
-
-
-
-
-
1010 REGULAR EMPLOYEES
83,192
89,010
98,967
101,917
101,917
1011 PART-TIME EMPLOYEES
55,735
60,267
72,435
74,597
74,597
1012 SEASONAL EMPLOYEES
2,756
-
-
-
1020 OVERTIME -REGULAR
77
-
-
1021 OVERTIME -PART TIME
-
-
393
405
405
1030 VACATION & SICK
266
317
-
-
1070 INTERDEPARTMENTAL LABOR SERV
-
-
-
-
1210 P.E.R.A. CONTRIBUTION
10,385
11,167
12,824
13,207
13,207
1220 F.I.C.A. CONTRIBUTION
10,718
11,262
13,141
13,534
13,534
1300 INSURANCE
10,107
11,657
13,475
14,227
14,227
1400 UNEMPLOYMENT COMPENSATION
-
-
-
-
1510 WORKERS COMP INSURANCE PREM
7,538
5,730
9,518
10,687
10,687
1700 ALLOCATED FRINGE
-
-
-
-
1810 COLA ALLOWANCE
-
-
-
-
0999 TOTALS: PERSONAL SERVICES
180,697
189,487
220,753
228,574
228,574
SUPPLIES
2000 OFFICE SUPPLIES
4
15
350
350
350
2010 MINOR EQUIPMENT
46
-
550
550
550
2011 COMPUTER EQUIPMENT
2,294
7,620
20,500
22,500
22,500
2020 COMPUTER SUPPLIES
-
-
-
-
-
2030 PRINTING & PRINTED FORMS
21
21
2070 TRAINING & INSTR SUPPLIES
-
2160 MAINT. & CONSTRUCT MATERIALS
2161 CHEMICALS
-
-
2171 GENERAL SUPPLIES
117
51
2172 UNIFORMS
-
2173 PROTECTIVE CLOTHING
-
-
2175 FOOD SUPPLIES
-
-
-
2280 VEHICLE REPAIR AND PARTS
607
460
700
700
700
2282 GAS, OIL, LUBRICANTS
786
1,036
1,250
1,350
1,350
2800 COST OF GOODS SOLD -GAS & FUEL
-
-
-
-
-
1999 TOTALS: SUPPLIES
3,875
9,203
23,350
25,450
25,450
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
-
-
-
3105 TRAINING & EDUC ACTIVITIES
20
20
1,750
1,750
1,750
3210 TELEPHONE & TELEGRAPH
-
-
3211 CELL PHONES
618
738
800
800
800
3220 POSTAGE
13
-
-
-
3250 OTHER COMMUNICATIONS
-
-
3310 LOCALTRAVELEXPENSE
3320 OUT OF TOWN TRAVEL EXPENSE
-
-
-
-
3600 PROP & LIAB INSURANCE
1,000
1,200
900
1,300
1,300
4000 REPAIR & MAINT. SERVICES
-
-
2,250
2,250
2,250
4020 BUILDING MAINTENANCE
-
-
-
4050 GARAGE, LABOR BURD.
1,719
1,466
4100 RENTS & LEASES
-
-
4300 MISC. CHARGES
-
-
4330 SUBSCRIPTION, MEMBERSHIP
-
-
250
300
300
4390 TAXES & LICENSES
46
30
-
-
-
2999 TOTALS: OTHER SERVICES & CHARGES
3,417
3,454
5,950
6,400
6,400
81
OTHER FINANCING USES
City of Columbia Heights, Minnesota
2021 Budget Worksheet
705
49970
BUILDING MAINTENANCE
INTERNAL SERVICES
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line item Description
7210 TRANSFER OUT TO GENERAL FUND
8100 CONTINGENCIES
6999 TOTALS: OTHER FINANCING USES
TOTALS: BUILDING MAINTENANCE
88,917
88,917 - - -
276,905 202,143 250,053 260,424 260,424
82
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER BUILDING MAINTENANCE - INTERNAL SERVICES
705-49970
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Fxnlanatinn of Parcnnnal
2020 Adopted
2021 Proposed
Total
Total
F.T.E.
Total
Total
Comp
Total
Total
Comp
Position Title
2020
2021
Salaries
Fringe
& Fringe
Salaries
Fringe
& Fringe
Maintenance Supervisor
1.00
1.00
89,778
30,362
120,140
92,454
32,037
124,491
PT Custodians II
-
0.60
-
-
-
23,408
4,937
28,345
PT Custodians 1
1.95
1.35
72,435
14,963
87,398
51,189
10,848
62,037
Maint. Workers
0.14
0.14
9,582
3,633
13,215
9,868
3,833
13,701
Subtotal
3.09
3.09
171,795
48,958
220,753
176,919
51,655
228,574
Total
3.09
3.09
171,795
48,958
220,753
176,919
51,655
228,574
SUPPLIES
2000 OFFICE SUPPLIES
TOTAL:
2010 MINOR EQUIPMENT
TOTAL:
Small tools
2011 COMPUTER EQUIPMENT
TOTAL:
Building Maintenance Mgmt. Software
Desktop
2171 GENERAL SUPPLIES
TOTAL:
SERVICES AND CHARGES
3105 TRAINING AND EDUCATIONAL ATOTAL:
3211 CELL PHONE
TOTAL:
4000 REPAIR AND MAINT SERVICES
TOTAL:
4100 RENTS AND LEASES
TOTAL:
MSC rental expenses
CAPITAL OUTLAY
350 5180 OTHER EQUIPMENT TOTAL:
550 5185INFRASTRUCTURE TOTAL:
550
22,500
22,500
0
0
1,750
800
2,250
0
0
83
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAPITAL EQUIPMENT REPLACEMENT ENGINEERING
431
43100
CAP EQUIP REPLACEMENT
ENGINEERING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999 Personal Services -
1999 Supplies
2999 Other Services & Charges - - -
4999 Capital Outlay 28,511 40,000 40,000
6999 Contingencies & Transfers - -
TOTALS: CAP EQUIP REPLACEMEW 28,511 40,000 40,000
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more
costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar
amount is set aside each year. A detailed equipment plan was created in 2020 to organize and plan the timing of capital
additions and replacements. The continued goal is to eliminate large spikes in cost and maintain the equipment necessary to
perform all routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow
removal tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating
equipment use and condition to maximize the service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Engineering Capital Equipment Replacement:
1. Replacement of a Ford E150 van. Projected Cost = $40,000.
Existing van is 11 years old and will be transferred to Liquor Operations (as opposed to buying new in the liquor
operations).
84
City of Columbia Heights, Minnesota
2020 Budget Worksheet
431
43100
CAP EQUIP REPLACEMENT
ENGINEERING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
OTHER SERVICES & CHARGES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES
CAPITAL OUTLAY
5150 VEHICLES
5180 OTHER EQUIPMENT
4999 TOTALS: CAPITAL OUTLAY
TOTALS: CAP EQUIP REPLACEMENT
28,511
40,000
40,000
28,511
40,000
40,000
28,511
40,000
40,000
85
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER CAP EQUIP REPLACEMENT ENGINEERING BUDGET
431-43100
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal -
Total
CAPITAL FOLIIPMENT PURCHASES
ITEM #
ITEM DESCRIPTION
PURCHASE
DATE
ORIGINAL
COST
PROPOSED
COST
2021 COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
5150
Survey Van
2010
$ -
$ 40,000
$ 40,000
TOTAL:1
40,000
$ 40,000
JUSTIFICATION:
Replacement of a Ford E150. Projected Cost = $40,000.
1. Existing van is 11 years old and will be transferred to Liquor Operations (as opposed to Liquor buying new).
86
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT STREETS
431
43121
CAP EQUIP REPLACEMENT
STREETS
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay
6999 Contingencies & Transfers
TOTALS: CAP EQUIP REPLACEMENTS
Activity Description
- 109,169
273,000
62,500
62,500
- 109,169
273,000
62,500
62,500
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement.
Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more costly equipment
will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar amount is set aside each
year. A detailed equipment plan was created in 2020 to organize and plan the timing of capital additions and replacements. The
continued goal is to eliminate large spikes in cost and maintain the equipment necessary to perform all routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow removal
tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating equipment use
and condition to maximize the service life of each piece of equipment
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Streets Capital Equipment:
1. Addition of a Wheeled Skid Steer. Projected 1/5 cost = $25,000, shared with Parks, Urban Forestry and Sewer and Water.
2. Replacement of articulated plow for the loader. Projected cost = $12,500, shared with Parks. The existing plow was traded in
with the purchase of a Caterpillar Loader in 2020. The addition of the plow for the 2020 trade in value added $10,000, and the plow
was from 1991 when the original Case Loader was purchased. It would not match the Fusion attachment system on the new
Caterpillar Loader.
3. Replacement of supervisor vehicle Unit #005 (Street & Park Superintendent) with a 4 x 4 Ford Explorer, split (auctioning an older
vehicle equally in fleet) with Parks. Existing vehicle would be down shifted to use by seasonal staff in PW.
87
City of Columbia Heights, Minnesota
2021 Budget Worksheet
431
43121
CAP EQUIP REPLACEMENT
STREETS
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
SUPPLIES
2010 MINOR EQUIPMENT
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
4100 RENTS & LEASES
4390 TAXES & LICENSES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES
CAPITAL OUTLAY
5150 VEHICLES
5180 OTHER EQUIPMENT
4999 TOTALS: CAPITAL OUTLAY
OTHER FINANCING USES
7195 TRANSFER OUT STORM SEWER UTILITY
6999 TOTALS: OTHER FINANCING USES
TOTALS: CAP EQUIP REPLACEMENT STREETS
109,169 273,000 20,000
- - 42,500
109,169 273,000 62,500
109,169 273,000 62,500
20,000
42,500
62,500
62,500
88
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER CAP EQUIP REPLACEMENT STREETS BUDGET
431-43121
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - - - - -
Total - -
CAPITAL EQUIPMENT PURCHASES
ITEM #
ITEM DESCRIPTION
PURCHASE
ORIGINAL
PROPOSED
2021 COSTS
FUTURE
5180
Wheeled Skid Steer
N/A
N/A
$ 125,000
$ 25,000
5180
Articulated Plow
1991
$ 14,000
$ 35,000
$ 17,500
5150
Fleet vehicle replacement
2009
$ 40,000
$ 20,000
TOTAL:1
$ 200,000
1 $ 62,500
$
JUSTIFICATION:
1. Addition of a Wheeled Skid Steer. Projected 1/5 cost = $125,000, shared with Parks, Urban forestry and Sewer
and Water.
2. Replacement of articulated loader plow. Projected cost = $25,000 shared with Parks. The existing plow was
traded in with the purchase of a Caterpillar Loader in 2020. The addition of the plow for the 2020 trade in value added
$10,000, and the plow was from 1991 when the original Case Loader was purchased. It would not math the Fusion
attachment system on the new Caterpillar Loader.
3. Replacement of supervisor vehicle Unit #005 (Street & Park Superintendent) with a 4 x 4 Ford Explorer, split
(auctioning an older vehicle equally in fleet) with Parks. Existing vehicle would be downshifted to use by seasonal
staff in PW.
89
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT PARKS
431
45200
CAP EQUIP REPLACEMENT
PARKS
1
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
2021
Line Iterr Description
0999 Personal Services - - - -
1999 Supplies - - -
2999 Other Services & Charges - - - -
4999 Capital Outlay 109,396 35,000 62,500 62,500
6999 Contingencies & Transfers - - -
TOTALS: CAP EQUIP REPLACEMENT PARKS 109,396 - 35,000 62,500 62,500
Activity Description
This activity provides for the maintenance of:
A. 15 city parks
B. 3 public wading pools
C. 4 skating and 4 hockey rinks;
D. 12 softball/baseball diamonds
E. 2 tennis courts
F. 12 buildings and other recreational facilities
G. park trails. This department also provides landscape maintenance for all municipal buildings, other city -owned properties,
easement areas, and the planning, implementation and construction of various park improvements.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow
removal tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating
equipment use and condition to maximize the service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Parks Capital Equipment Replacement:
1. Addition of a Wheeled Skid Steer. Projected 1/5 cost = $25,000, shared with Streets , Urban Forestry and Sewer and Water.
2. Replacement of articulated plow for the loader. Projected cost = $12,500, shared with Streets. The existing plow was traded
in with the purchase of a Caterpillar Loader in 2020. The addition of the plow for the 2020 trade in value added $10,000, and
the plow was from 1991 when the original Case Loader was purchased. It would not match the Fusion attachment system on
the new Caterpillar Loader.
3. Replacement of supervisor vehicle Unit #005 (Street & Park Superintendent) with a 4 x 4 Ford Explorer, split with Parks.
Existing vehicle would down shifted to use by seasonal staff in PW.
90
City of Columbia Heights, Minnesota
2021 Budget Worksheet
431
452,
CAP EQUIP REPLACEMENT PARKS
PARKS
Actual
Expense
2018
I Actual Adopted
Expense Budget
2019 1 2020
I Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
SUPPLIES
2010 MINOR EQUIPMENT
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
4390 TAXES & LICENSES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES
- -
-
CAPITAL OUTLAY
5150 VEHICLES -
35,000 20,000
20,000
5180 OTHER EQUIPMENT 109,396
- 42,500
42,500
4999 TOTALS: CAPITAL OUTLAY 109,396
35,000 62,500
62,500
OTHER FINANCING USES
6999 TOTALS: OTHER FINANCING USES
- -
-
TOTALS: CAP EQUIP REPLACEMENT PARKS 109,396
35,000 62,500
62,500
91
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER CAP EQUIP REPLACEMENT PARKS BUDGET
431-45200
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
'Subtotal -
Total
CAPITAL EQUIPMENT PURCHASES
ITEM #
ITEM DESCRIPTION
PURCHASE
DATE
ORIGINAL
COST
PROPOSED
COST
2021
COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
5180
Wheeled Skid Steer
N/A
N/A
$ 125,000
$ 25,000
5180
Articulated Plow
1991
$ 14,000
$ 35,000
$ 17,500
51501
Fleet vehicle replacement
2009
1 $ 40,000
$ 20,000
TOTAL:
$ 200,000
$ 62,500
IS
JUSTIFICATION:
1. Addition of a Wheeled Skid Steer. Projected 1/4 cost = $25,000, shared with Streets, Urban forestry and Sewer
and Water.
2. Replacement of articulated loader plow. Projected cost = $12,500 shared with Streets. The existing plow was
traded in with the purchase of a Caterpillar Loader in 2020. The addition of the plow for the 2020 trade in value added
$10,000, and the plow was from 1991 when the original Case Loader was purchased. It would not math the Fusion
attachment system on the new Caterpillar Loader.
3. Replacement of supervisor vehicle Unit #005 (Street & Park Superintendent) with a 4 x 4 Ford Explorer, split with
Parks. Existing vehicle would down shift to use by seasonal staff in PW.
staff in PW.
92
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT URBAN FORESTRY
431
46102
CAP EQUIP REPLACEMENT
URBAN FORESTRY
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay
6999 Contingencies & Transfers
TOTALS: CAP EQUIP REPLACEMENT URBAN I
Artivity r)ncrrintinn
63,987 25,000 25,000
63,987 - 25,000 25,000 -
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more
costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar amount
is set aside each year. A detailed equipment plan was created in 2020 to organize and plan the timing of capital additions and
replacements. The continued goal is to eliminate large spikes in cost and maintain the equipment necessary to perform all
routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow
removal tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating
equipment use and condition to maximize the service life of each piece of equipment
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Urban Forestry Capital Equipment Replacement:
1. Addition of a Wheeled Skid Steer. Projected 1/5 cost = $25,000, shared with Streets, Parks, Sewer and Water.
93
City of Columbia Heights, Minnesota
2021 Budget Worksheet
431
46102
CAP EQUIP REPLACEMENT
URBAN FORESTRY
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
line Item Description
SUPPLIES
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES -
CAPITAL OUTLAY
5150 VEHICLES -
5180 OTHER EQUIPMENT 63,987 25,000
4999 TOTALS: CAPITAL OUTLAY 63,987 25,000
OTHER FINANCING USES
6999 TOTALS: OTHER FINANCING USES - -
TOTALS: CAP EQUIP REPLACEMENT URBAN F 63,987 25,000
25,000
25,000
25,000
94
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER CAP EQUIP REPLACEMENT URBAN FORESTRY BUDGET
431-46102
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Ex0lanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - - - -
Total
CAPITAL EQUIPMENT PURCHASES
ITEM #
ITEM DESCRIPTION
PURCHASE
DATE
ORIGINAL
COST
PROPOSED
COST
2021
COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
5180
Wheeled Skid Steer
N/A
N/A
$ 125,000
$ 25,000
TOTAL:1
1
1 $ 125,0001
$ 25,000
$
JUSTIFICATION:
1. Addition of a Wheeled Skid Steer. Projected cost = $125,000, cost equally shared with Streets, Parks, Sewer
and Water.
95
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT SEWER
412
49499
CAP EQUIPMENT REPLACEMENT SEWER
NON -OPERATING
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item ❑escription
0999 Personal Services -
1999 Supplies
2999 Other Services & Charges - -
4999 Capital Outlay - - - - -
6999 Contingencies & Transfers 38,210 14,129 - - -
TOTALS: CAP EQUIP REPLACEMENT SEWER 38,210 14,129 - - - -
Ortivity r)acrrintinn
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more
costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar
amount is set aside each year. A detailed equipment plan was created in 2020 to organize and plan the timing of capital
additions and replacements. The continued goal is to eliminate large spikes in cost and maintain the equipment necessary to
perform all routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow removal
tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating equipment
use and condition to maximize the service life of each piece of equipment
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Sewer Capital Equipment Replacement:
1. Replacement of the 2006 International Jetter. Projected cost = $275,000. Projected trade in value = $40,000. The total
projected outlay = $235,000.
2. Addition of a Wheeled Skid Steer. Projected 1/5 cost = $25,000, shared with Streets, Parks, Urban Forestry and Water.
96
City of Columbia Heights, Minnesota
2021 Budget Worksheet
432
49499
CAP EQUIP REPLACEMENT SEWER
NON -OPERATING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
1 2021
Line Item Description
OTHER SERVICES & CHARGES
4390 TAXES & LICENSES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES -
CAPITAL OUTLAY
5150 VEHICLES
5180 OTHER EQUIPMENT
4999 TOTALS: CAPITAL OUTLAY - -
OTHER FINANCING USES
7190 TRANSFER OUT TO SEWER UTIL 38,210 14,129
7195 TRANSFER OUT STORM SEWER UTI - -
6999 TOTALS: OTHER FINANCING USES 38,210 14,129
TOTALS: CAP EQUIP REPLACEMENT SEWER 38,210 14,129
97
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT WATER
433
49449
CAP EQUIP REPLACEMENT WATER
NON -OPERATING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999 Personal Services - -
1999 Supplies - -
2999 Other Services & Charges - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers 17,981 14,129 - - -
TOTALS: CAP EQUIP REPLACEMENT WATER 17,981 14,129 - - - -
Artivity n—rintinn
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger,
more costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal
dollar amount is set aside each year. A detailed equipment plan was created in 2020 to organize and plan the timing of
capital additions and replacements. The continued goal is to eliminate large spikes in cost and maintain the equipment
necessary to perform all routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow
removal tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating
equipment use and condition to maximize the service life of each piece of equipment.
Budget Comments on Proposed Budget
Item & Projected Cost
The following requests have been made for Water Capital Equipment Replacement:
1. Addition of a Wheeled Skid Steer with a projected 1/5 cost = $25,000, shared with Streets, Parks, Urban Forestry and Sewer.
99
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER CAP EQUIP REPLACEMENT SEWER NON -OPERATING
432-49499
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - - - -
Total - - -
CAPITAL EQUIPMENT PURCHASES
ITEM #
ITEM DESCRIPTION
PURCHASE
DATE
ORIGINAL
COST
PROPOSED
COST
2021
COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
Summary Page
Jetter
2006
$ 133,000
S 275,000
$ -
$ 235,000
Summary Page
Wheeled Skid Steer
N/A
N/A
$ 125,000
$ 25,000
TOTAL:
$ 400,000
1 $
$ 260,000
JUSTIFICATION:
1. Replacement of the 2006 International Jetter. Projected cost = $275,000. Projected trade in value = $40,000. The
total projected outlay = $235,000.
2. Addition of a Wheeled Skid Steer. Projected cost = $125,000. Cost is equally shared with Streets, Parks, Urban
Forestry and Water.
98
City of Columbia Heights, Minnesota
2021 Budget Worksheet
433
49449
CAP EQUIP REPLACEMENT WATER
NON -OPERATING
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
OTHER SERVICES & CHARGES
4390 TAXES & LICENSES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES
CAPITAL OUTLAY
5150 VEHICLES
5180 OTHER EQUIPMENT
4999 TOTALS: CAPITAL OUTLAY
OTHER FINANCING USES
7180 TRANSFER OUTTO WATER UTIL 17,981 14,129
7290 TRANSFER OUT TO CONSTR FUND - -
6999 TOTALS: OTHER FINANCING USES 17,981 14,129
TOTALS: CAP EQUIP REPLACEMENT WATER 17,981 14,129
100
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER CAP EQUIP REPLACEMENT WATER BUDGET
433.49449
SUMMARY OF COST FACTORS FOR THE COMING YEAR
1=xolanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
subtotal - - -
'rota l - -
CAPITAL EQUIPMENT PURCHASES
ITEM #
ITEM DESCRIPTION
PURCHASE
DATE
ORIGINAL
COST
PROPOSED
COST
2021 COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
Summary Page
Wheeled Skid Steer
N/A
N/A
$ 125,000
$ 25,000
TOTAL:1
$ 125,000
$
$ 25,000
JUSTIFICATION:
1. Addition of a Wheeled Skid Steer. Projected cost = $25,000. Cost will be equally shared with Streets, Parks,
Urban Forestry and Sewer.
101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP EQUIP REPLACEMENT GARAGE
434
49950
CAP EQUIP REPLACEMENT
GARAGE
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
0999 Personal Services - - -
1999 Supplies - -
2999 Other Services & Charges - -
4999 Capital Outlay - - - -
6999 Contingencies & Transfers 31,677 17,384 - - - -
TOTALS: CAP EQUIP REPLACEMENT GARAGE 31,677 17,384 - - -
Activity Description
The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more
costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar amount
is set aside each year. A detailed equipment plan was created in 2020 to organize and plan the timing of capital additions and
replacements. The continued goal is to eliminate large spikes in cost and maintain the equipment necessary to perform all
routine Public Works tasks.
Objectives
To replace and/or add equipment necessary to efficiently and effectively perform construction, maintenance and snow removal
tasks throughout the City. It is vital to maintain the Public Works fleet of vehicles and equipment while evaluating equipment
use and condition to maximize the service life of each piece of equipment
Budget Comments on Proposed Budget
Item & Projected Cost
No Requests for 2021.
102
City of Columbia Heights, Minnesota
2021 Budget Worksheet
434
49950
CAP EQUIP REPLACEMENT
GARAGE
Actual
Expense
2018
Actual
Expense
2019 1
Adopted
Budget
2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
2021
Line Item Description
PERSONAL SERVICES
1010 REGULAR EMPLOYEES
1070 INTERDEPARTMENTAL LABOR SERV
1210 P.E.R.A. CONTRIBUTION
1220 F.I.C.A. CONTRIBUTION
1300 INSURANCE
1510 WORKERS COMP INSURANCE PREM
0999 TOTALS: PERSONAL SERVICES
SUPPLIES
2160 MAINT. & CONSTRUCT MATERIALS
2171 GENERAL SUPPLIES
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
4100 RENTS & LEASES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES
CAPITAL OUTLAY
5120 BUILDING
5150 VEHICLES
5180 OTHER EQUIPMENT
5190 CONSTRUCTION IN PROGRESS
4999 TOTALS: CAPITAL OUTLAY
OTHER FINANCING USES
7300 TRANSFER TO CENTRAL GARAGE 31,677 17,384
6999 TOTALS: OTHER FINANCING USES 31,677 17,384
TOTALS: CAP EQUIP REPLACEMENT GARAGE 31,677 17,384
103
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER CAP EQUIP REPLACEMENT GARAGE BUDGET
434-49950
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - - -
Total
rAPITAI Fr)111PMFNT Pl1RCHASFS
ITEM #
ITEM DESCRIPTION
PURCHASE
DATE
ORIGINAL
COST
PROPOSED
COST
2021 COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATE
TOTAL:
S
$
$
JUSTIFICATION:
No equipment requests for 2021
104
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STATE AID CONSTRUCTION
402
43191
STATE AID CONSTRUCTION
STATE AID GENT. CONSTRUCTION
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges - -
4999 Capital Outlay - 312,500 400,000 400,000
6999 Contingencies & Transfers 392,109 - -
TOTALS: STATE AID CONSTRUCTION 392,109 312,500 400,000 400,000
Activity Description
Mill & Overlay State Aid streets and Street Zone Program,
Objectives
Mill & Overlay State Aid streets and Street Zone Program.
Budget Comments on Proposed Budget
Mill & Overlay State Aid streets and Street Zone Program.
105
City of Columbia Heights, Minnesota
2021 Budget Worksheet
402
43191
STATE AID CONSTRUCTION
STATE AID GEN'L. CONSTRUCTION
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
2021
Council
Adopted
1 2021
Line Item Description
OTHER SERVICES & CHARGES
3105
TRAINING & EDUC ACTIVITIES
-
2999
TOTALS: OTHER SERVICES & CHARGES
CAPITAL OUTLAY
4000
REPAIR & MAINT. SERVICES
5185INFRASTRUCTURE
4999
TOTALS: CAPITAL OUTLAY
OTHER FINANCING USES
7160
TRANSFER OUT TO BONDS
-
7175
TRANSFER OUT TO PIR PROJ FND
325,295
7330
TRANSFER OUT TOINFRASTRUCT
66,814
6999
TOTALS: OTHER FINANCING USES
392,109
TOTALS: STATE AID CONSTRUCTION
392,109
312,500 400,000 400,000
312,500 400,000 400,000
312,500 400,000 400,000
106
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER STATE AID MAINTENANCE BUDGET
402-43191
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - - -
Total - - - - - -
CAPITAL IMPROVEMENT PROJECTS
LINE #
TITLE
DESCRIPTION
PROPOSED
COSTS
2021 COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
5185
SA Streets
Mill & Overlay SA Streets
$ 275,000
$ 205,000
5185
SA Streets
Annual Street Rehab Zone Program
$ 600,000
$ 195,000
TOTAL:
$ 875,000
1 $ 400,000
1 $
JUSTIFICATION:
1. Mill & Overlay State Aid streets based on pavement ratings - 44th Avenue University to Jefferson.
2. Street Zone Program: Zone 4B and 5 - Mill and Overlay of FDR on identified streets
GRANTS & OTHER FUNDING METHODS:
1. Assessments
2. State -Aid fund
107
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT- CAPITAL IMP CENTRAL GARAGE
411 CAPITAL IMP GEN GOV BLDG.
49950 CENTRAL GARAGE
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
1 2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay
6999 Contingencies & Transfers
TOTALS: CAPITAL IMP GEN GOV BLDG.
Activity Description
MSC Detailed Facility analysis / estimate
Objectives
MSC Detailed Facility analysis / estimate
Budget Comments on Proposed Budget
MSC Detailed Facility analysis / estimate
15,000 75,000 75,000
15,000 75,000 75,000
108
City of Columbia Heights, Minnesota
2021 Budget Worksheet
411
49950
CAPITAL IMP GEN GOV BLDG.
CENTRAL GARAGE
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
1 2011
Ci<y Managel
Proposed
1021
Council
Adopted
1 1021
Line Item Description
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
3500 LEGAL NOTICE PUBLISHING
4000 REPAIR & MAINT. SERVICES
4100 RENTS & LEASES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGES
CAPITAL OUTLAY
5120 BUILDING
4999 TOTALS: CAPITAL OUTLAY
OTHER FINANCING USES
7300 TRANSFER TO CENTRAL GARAGE
6999 TOTALS: OTHER FINANCING USES
TOTAL CAPITAL IMP GEN GOV BLDG.
- 15,000 75,000 75,000
15,000 75,000 75,000
15,000 75,000 75,000
109
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER CAPITAL IMP GEN GOV BLDG. BUDGET
411-49950
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal
Total - - -
CAPITAL IMPROVEMENT PROJECTS
LINE #
TITLE
DESCRIPTION
PROPOSED
COSTS
2021
COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
3050
MSC
MSC Detailed Facility analysis / estimate
;> 75,000
$ 75,000
TOTAL:
75,000
$ 75,000
S
JUSTIFICATION:
Continuation of a detailed analysis of the operations space needs conducted in 2020. Evaluation of
alternatives along with detailed cost estimate and potential funding means.
110
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP IMP GEN GOV BLDG - MURZYN HALL
411
45129
CAPITAL IMP-GEN GOVT. BL
MURZYN HALL
Actual
Expense
2018
Actual
ExpenseProposed
20192021
"2020
Department
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
C
0999 Personal Services
1999 Supplies
2999 Other Services & Charges
4999 Capital Outlay
6999 Contingencies & Transfers
TOTAL: CAP IMP GEN GOV Bl.
Conversion of HVAC Controls System
!ctives
Conversion of HVAC Controls System
Budget Comments on Proposed Budget
Conversion of HVAC Controls System
95,000 95,000
95,000 95,000
City of Columbia Heights, Minnesota
2021 Budget Worksheet
411
45129
CAPITAL IMP-GEN GOVT. BLDG
MURZYN HALL
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
OTHER SERVICES & CHARGES
4000 REPAIR & MAINT. SERVICES
4395 STATE SALES TAX
2999 TOTALS: OTHER SERVICES & CHARGE
CAPITAL OUTLAY
5120 BUILDING 95,000 95,000
5180 OTHER EQUIPMENT
6210 MISCELLANEOUS FISCAL CHARGES
4999 TOTALS: CAPITAL OUTLAY
TOTALS: CAP IMP GEN GOV BLDGS.
95,000 95,000
95,000 95,000
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER CAP IMP GEN GOV BLDGS. BUDGET - MURZYN HALL
411.45129
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - - - -
Total
CAPITAL IMPROVEMENT PROJECTS
LINE #
TITLE
DESCRIPTION
PROPOSED
COSTS
2021
COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
3050
JPM
Conversion of HVAC Controls System
$ 95,000
$ 95,000
TOTAL:
$ 95,000
$ 95,000
$
JUSTIFICATION:
With a new City Hall Building, all of the HVAC system controls of our buildings will be operating under Delta
Controls. With recent updates to the hardware at JPM, the system is now ready to convert from Honeywell to Delta
Controls, allowing remote access similar to the other public buildings.
113
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: CAP IMP PARKS
412
45200
CAPITAL IMPROVEMENT PARKS
PARKS
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
0999 Personal Services -
1999 Supplies -
2999 Other Services & Charges 35,000 -
4999 Capital Outlay 500,000
6999 Contingencies & Transfers
TOTALS: CAP IMP PARKS 535,000
Artivity r)acrrintinn
Objectives
Budget Comments on Proposed Budget
114
City of Columbia Heights, Minnesota
2021 Budget Worksheet
412
45200
CAPITAL IMPROVEMENT PARKS
PARKS
Actual
Expense
2018
Actual
Expense
2019
Adopted Department
Budget Proposed
2020 2021
Proposed
City ManageM20
2021
Line Item Description
SUPPLIES
2010 MINOR EQUIPMENT
2160 MAINT. & CONSTRUCT MATERIALS
2171 GENERAL SUPPLIES
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV.
35,000
3600 PROP & LIAB INSURANCE
-
4000 REPAIR & MAINT. SERVICES
4100 RENTS & LEASES
4390 TAXES & LICENSES
4395 STATE SALES TAX
-
2999 TOTALS: OTHER SERVICES & CHARGES
35,000
CAPITAL OUTLAY
5120 BUILDING
5180 OTHER EQUIPMENT
-
5185 INFRASTRUCTURE
500,000
4999 TOTALS: CAPITAL OUTLAY
500,000
OTHER FINANCING USES
6999 TOTALS: OTHER FINANCING USES
TOTALS: CAP IMP PARKS
535,000
115
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER CAPITAL IMPROVEMENT PARKS BUDGET
412-45200
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Exalanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - -
Total
JUSTIFICATION:
No Park Capital Improvement Requests for 2021.
116
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: WATER CONSTRUCTION FUND NON -OPERATING
611
49449
WATER CONSTRUCTION FUND
NON -OPERATING
Actual
Expense
2018
Actual
Expense
1 2019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
2021
Line Item Description
0999 Personal Services
1999 Supplies - - -
2999 Other Services & Charges 48,378 20,254 - - -
4999 Capital Outlay - - 75,000 100,000 100,000
6999 Contingencies & Transfers - - - -
TOTALS: WATER CONSTRUCTION FUND N 48,378 20,254 75,000 100,000 100,000 -
Artiuit,, r)c rintinn
This fund covers capital improvements to the City's water distribution system and the reconstruction and/or repairs to the
distribution system including mains, pumping stations, water tower, and operational control valves.
1. Coordinate repair/replacement of water mains that are in the street reconstruction zones or major
improvement projects.
2. Continue cooperative Water Main Cleaning and Lining Program with the City of Minneapolis annual
program which may include cement mortar or structural lining. Alternatively, for water main segments
that have experienced a high incidence of breaks, the mains will be completely replaced.
3. Continue updates/repairs to major components of water distribution system such as gate valves,
hydrants, valve boxes and SCADA Controls.
Budget Comments on Proposed Budget
To continue addressing the rehabilitation of an aging water system, below are the proposed Water Construction projects:
1. Annual Water Main Cleaning and Lining program, or water main replacement, for water distribution and quality
improvement, based on approved three-year program. 2021 program will continue from 2020 program area.
2. Miscellaneous repairs to address an aging water system under the Miscellaneous Utility Program.
117
City of Columbia Heights, Minnesota
2021 Budget Worksheet
651
49449
WATER CONSTRUCTION FUND
NON -OPERATING
1
Actual
Expense
1018
Actual
Expense
1 1019
Adopted
Budget
1 2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
2021
Line Item Description
SUPPLIES
2010 MINOR EQUIPMENT
2171 GENERAL SUPPLIES
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV. - 20,254
4000 REPAIR & MAINT. SERVICES 48,378
4100 RENTS & LEASES -
4395 STATE SALES TAX - -
2999 TOTALS: OTHER SERVICES & CHARGES 48,378 20,254 - - -
CAPITAL OUTLAY
5185 INFRASTRUCTURE - - 75,000 100,000 100,000
4999 TOTALS: CAPITAL OUTLAY 75,000 100,000 100,000
OTHER FINANCING USES
7120 TRANSFER OUT TO STREET CONST - - -
7180 TRANSFER OUT TO WATER UTIL
6999 TOTALS: OTHER FINANCING USES
TOTALS: WATER CONSTRUCTION FUND N 48,378 20,254 75,000 100,000 100,000
118
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER WATER CONSTRUCTION FUND NON -OPERATING BUDGET
651-49449
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - - - - - -
Total - - - - -
CAPITAL IMPROVEMENT PROJECTS
LINE #
TITLE
DESCRIPTION
PROPOSED
COSTS
2021 COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
Summary Page
Main Cln &
2021 Main cleaning and lining (or replacement)
$ 750,000
$ 750,000
5185
Water Systf
Misc Water Distribution System Repairs
$ 100,000
$ 100,000
TOTAL:
$ 850,000
1 $ 100,000
$ 750,000
JUSTIFICATION:
1. Annual water main cleaning and lining program for wear distribution and quality improvement, based on approved
3-year program. Pipe segments are recommended for either structural lining or replacement. Est 2,100 LF
2. Miscellaneous repairs to address an aging water system.
119
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: SEWER CONSTRUCTION FUND NON -OPERATING
652
49499
SEWER CONSTRUCTION FUND
NON -OPERATING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
1 2021
City Manager
Proposed
1 2021
Council
Adopted
2021
Line Item Description
0999 Personal Services - -
1999 Supplies - - - -
2999 Other Services & Charges 27,705 - - -
4999 Capital Outlay - 250,000 270,000 270,000 -
6999 Contingencies & Transfers - - - -
TOTALS: SEWER CONSTRUCTION 27,705 - 250,000 270,000 270,000 -
Activitv Description
This fund supports capital improvements to the City's sanitary sewer system and major repairs in the sanitary sewer
collection system including mains, lift stations, and manholes.
Obiectives
Major Capital Improvements , ongoing system rehabilitation or recommended major maintenance as follows:
1. Annual Sanitary Sewer Lining sewer lining system improvements in all collection districts.
2. Annual pipe replacement or structural repairs, to address an aging collection system under the
Miscellaneous Utility Program.
3. Measures to reduce 1/1 as directed by the MCES (Metro Council Environmental Services, i.e. the sewage
treatment plant operator) On -going 1/1 Reduction Plan.
Budget Comments on Proposed Budget
To continue addressing the rehabilitation of an aging sewer system, below are the proposed Sewer Construction
projects:
1. Annual Sanitary Sewer Lining Program and system improvements in all collection districts.
2. Measures to reduce 1/1 in our collection system as directed MCES (Metro Council Environmental Services,
i.e. the sewage treatment plant operator).
3. Annual pipe replacement or structural repairs, to address an aging collection system.
120
City of Columbia Heights, Minnesota
2021 Budget Worksheet
652
49499
SEWER CONSTRUCTION FUND
NON -OPERATING
Actual
Expense
2018
Actual
Expense
2019
I Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
2021
Line Item Description
SUPPLIES
2160 MAINT. & CONSTRUCT MATERIALS
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV. -
4000 REPAIR & MAINT. SERVICES 27,705
4395 STATE SALES TAX -
2999 TOTALS: OTHER SERVICES & CHARGES 27,705 - -
CAPITAL OUTLAY
5185 TRANSFER OUT TO SEWER UTILITY - 250,000 270,000 270,000
4999 TOTALS: CAPITAL OUTLAY - 250,000 270,000 270,000
TOTALS:SEWER CONSTRUCTION FUND 27,705 250,000 270,000 270,000
121
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER SEWER CONSTRUCTION FUND NON -OPERATING BUDGET
652-49499
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E.
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal -
CAPITAL IMPROVEMENT PROJECTS
LINE #
TITLE
DESCRIPTION
PROPOSED
COSTS
2021 COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
5185
Annual Lining Program
2021 Sewer main lining
S 175,000
$ 175,000
5185
Annual 1/1 Program
1/1 reduction improvements
$ 30,000
S 30,000
5185
Annual Replacement
Pipe Replacement or Structure Repairs
$ 65,000
$ 65,000
TOTAL:
$ 270,000
$ 270,000
$
JUSTIFICATION:
1. Annual sanitary sewer lining sewer cleaning, disposal, and system improvements in all collection districts.
2. Measures to reduce 1/1 as directed MCES (Metro Council Environmental Services, i.e. the sewage treatment plant
operator).
3. Annual pipe replacement or structural repairs, to address an aging collection system.
GRANTS & OTHER FUNDING METHODS:
1. Sanitary Sewer Construction Fund
2. Bonding Cycle
3. PI Assessments
4. MCES 1/1 Grants
122
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
DEPARTMENT: STORM SEWER CONSTRUCTION FUND
653
49699
STORM SEWER CONSTRUCTION FUND
NON -OPERATING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
2021
Council
Adopted
1 2021
Line Item Description
0999 Personal Services
1999 Supplies -
2999 Other Services & Charges 166,557
4999 Capital Outlay - 190,000 215,000
6999 Contingencies & Transfers - -
TOTALS: STORM SEWER CONSTRUCTIOI` 166,557 190,000 215,000
215,000
215,000
This fund supports capital improvements and major repairs in the storm sewer collection system, flood mitigation, water
quality improvements, and other surface water related activities.
Objectives
1. Continue the annual program of replacing or upgrading catch basins, manholes and storm pipe in the street
rehabilitation zones.
2. Continue to address localized flooding issues throughout the City.
3. Implement 5 year CIP improvements in partnership with the MWMO.
Budget Comments on Proposed Budget
Consistent with the 5 year Capital Implementation Plan, below are the proposed Storm Sewer Construction projects:
1. Rehab or Replacement of Storm Pipe, CB's or MH's in annual Street Rehab zones or MSA Program.
2. Miscellaneous Utility Program work city-wide for pipe or structure repairs.
123
City of Columbia Heights, Minnesota
2021 Budget Worksheet
611
49699
STORM SEWER CONSTRUCTION FUND
NON -OPERATING
Actual
Expense
2018
Actual
Expense
2019
Adopted
Budget
2020
Department
Proposed
2021
City Manager
Proposed
1 2021
Council
Adopted
1 2021
Line Item Description
SUPPLIES
2010 MINOR EQUIPMENT
2171 GENERAL SUPPLIES
1999 TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
3050 EXPERT & PROFESSIONAL SERV. -
4000 REPAIR & MAINT. SERVICES 166,557
4100 RENTS & LEASES
4300 MISC. CHARGES
4395 STATE SALES TAX -
2999 TOTALS: OTHER SERVICES & CHARGES 166,557
CAPITAL OUTLAY
5110 LAND - - -
5185 INFRASTRUCTURE 190,000 215,000
4999 TOTALS: CAPITAL OUTLAY 190,000 215,000
OTHER FINANCING USES
7190 TRANSFER OUT TO SEWER UTIL - -
7195 TRANSFER OUT STORM SEWER UTIL
7210 TRANSFER OUT TO GENERAL FUND
6999 TOTALS: OTHER FINANCING USES - - -
TOTALS: STORM SEWER CONSTRUCTION F1 166,557 190,000 215,000
215,000
215,000
215,000
124
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2021
FUND NUMBER STORM SEWER CONSTRUCTION FUND NON -OPERATING BUDGET
653-49699
SUMMARY OF COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
2020 Adopted
2021 Proposed
F.T.E-
Position Title 2020 2021
Total
Total Total Comp
Salaries Fringe & Fringe
Total
Total Total Comp
Salaries Fringe & Fringe
Subtotal - - -
Total - -
CAPITAL IMPROVEMENT PROJECTS
LINE #
TITLE
DESCRIPTION
PROPOSED
COSTS
2021 COSTS
EXPENSED
FUTURE
COSTS
DEPRECIATED
5185
Street Zon
Street zone or MSA rehab pipe/structure replacl
$ 115,000
$ 115,000
5185
Structure F
Rehab CB's or MH's in street rehab zones
$ 100,000
$ 100,000
TOTAL:
$ 215,000
$ 215,000
1 $
JUSTIFICATION:
1. Pipe or structure replacement in street zone work areas or on MSA rehabilitation streets.
2. Miscellaneous utility program work: Rehab or replacement of storm pipe, CB's or MH,s.
GRANTS & OTHER FUNDING METHODS:
1. PIR or Operations
2. Operations
125