HomeMy WebLinkAbout03-04-2013 Public Improvement Hearing Minutes
Meeting of: COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting: MARCH 4, 2013
Time of Meeting: 6:45 PM
Location of Meeting: COUNCIL CHAMBERS
Purpose of Meeting: PUBLIC IMPROVEMENT HEARING: 2013
CONCRETE STREET REHAB PROGRAM
1. CALL TO ORDER/ROLL CALL
Mayor Peterson called the meeting to order at 6:45 PM
Present: Mayor Peterson, Council member Williams, Council member Nawrocki,
Council member Diehm, Council member Schmitt, City Manager Walt Fehst, Public
Works Director Kevin Hansen, Assistant City Engineer Kathy Young and City
Clerk/Council Secretary Tori Leonhardt.
2. PUBLIC IMPROVEMENT HEARING: 2013 CONCRETE STREET
REHABILITATION PROGRAM
Hansen reminded the council that action on this item needs a 4/5 vote to pass. He
proceeded to go over the background of the project and the scope of work to be
completed. On February 11, 2013 the City Council accepted the Feasibility Report
and ordered an Improvement Hearing for March 4, 2013. The concrete streets are
all within the Innsbruck 3rd Additions plat. This area is generally described as
Johnson Street/Pierce Terrace on the west, Stinson Boulevard on the east, Corporate
Limit on the north and the Plat Boundary for Innsbruck 3rd Addition on the south.
Staff held an Informational Meeting on February 26, 2013 at City Hall from 6:30
PM to approximately 7:30 PM; there were approximately twenty-five residents that
attended the meeting. Copies of the Feasibility Report were available to the public
at this meeting. Staff utilized visual observations, performed deflectometer testing,
and coring to evaluate the condition of the streets. They found significant
deterioration at the joints and cored the panels and found them to be in fair shape.
The rehabilitation methods would be similar on each street and include spot
replacement of curb, full and partial panel replacement, full and partial depth joint
and crack repairs, joint and crack sealing, and full depth bituminous construction
surrounding the sanitary sewer manholes. The last time there was a rehab done on
these streets was in 1983. There are approximately two miles of concrete within this
section. Utilities have been reviewed in the proposed construction area. Staff
utilized structure inspections, in-line televising, history of water main breaks, age of
water main and services, leakage testing (independent testing), and previous
engineering reports in determining utility replacement. The lateral and trunk
sanitary sewer lines have all been cleared and televised and the manholes have been
inspected. No manhole or pipe replacement is recommended. The height
adjustment rings and castings will be replaced. No manhole/catch basin or pipe
replacement is recommended for the storm sewer. No work is recommended on the
water main. The water main was cleaned and lined in 1996 and 1997.
Hansen went over the estimated costs, the breakdowns are as follows:
Rehabilitation $641,450 the city would cost share 30% of construction costs.
Utilities $ *
Project Funding is proposed as follows:
Total CH Owners Anoka County
Assessments $437,140 $351,420 $85,720
Infrastructure Fund $150,610
Other Revenue $ 53,700
Sanitary Sewer Fund $ *
Storm Sewer Fund $ *
*costs and associated funding for utility work will be determined during the final
design.
Estimated Costs:
Construction $534,314.62
Engineering & Admin $ 53,431.47
Projected Costs: $587,746.09
Assessment:
21.3 parcels at C, I, MF Street Rate (Commercial, Industrial and Multi-Family)
124.75 Parcels at Residential Street Rate
Assessment Rate:
$587,746.09
___________ = $4,024.29/ parcel
146.05
Estimated Cost Sharing:
Total Project Cost $587,746.09
City Share -$150,608.18
Assessed Costs $437,137.91
Proposed Assessment Rates:
C,I,MF $85,717.16
Street __________ = $4,024.28/Parcel
21.30
Residential $351,420.75
Street __________ = $2,817.00/Parcel
124.75
*Corner lots would receive two residential street fees.
Improvement Process and Schedule:
• Informational Meeting – 2/26/13
• Improvement Hearing – 3/4/13
• Final Plans & Bidding – 3/13
• Pre-Con Meeting – 5/13
• Construction – 8/13
• Assessment Hearing 10/13
Hansen indicated the city will go out for bids, have a hearing with property owners,
and assessment will be done in the summer. Williams asked if the people that
attended the other meeting had any comments or were any residents opposed to the
project. Hansen stated no one seemed to oppose. Nawrocki stated he was at
meeting and asked Hansen to do a show of hands on who was for it, who was
opposed and who was undecided and Hansen did not ask who was opposed. Hansen
indicated he asked for all those in favor to raise their hands and it did not appear
anyone was opposed. Diehm added a couple of compelling points; that these roads
were built in the 80’s and this is less than what the typical homeowner would pay for
work on our regular streets. Nawrocki indicated that Innsbruck goes alongside the
County Park and asked Hansen if they will pay an assessment. Hansen indicated yes,
there are two other entities that will be participating, the city of New Brighton and
Anoka County. Anoka County’s will be $85, 000 and New Brighton’s would be
$52,000. Nawrocki stated Innsbruck is a state aid street that we collect money from
the gas tax, why are we not using that money. Hansen stated past practice and state
aid policy excludes this type of work. It addresses concrete curb and gutter, but not
cost participation for concrete rehab. Nawrocki stated on County Road 37 we did
work and the citizens were not assessed. Hansen stated they are following past
practices.
Peter Crema, 2230 Innsbruck Parkway, asked in regards to the joint separations;
where they do put the sealant? Are they going full depth or just along the top.
Hansen stated they go down about 40% of the way. Crema also stated there are a
few bad dips in the road and the one by the pond usually has standing water in it
after a heavy rain and asked if it will be leveled off? Hansen stated the one that is in
the park will be and we are working with the County on that. Fehst stated previously
the city talked about removing more of the dips, but it would cost an additional
$5,000 per lot to take out more of the dips in the road. Hansen stated if the panels
are significantly broken up we will fix them, but if they are not, we will not.
Nawrocki added the one dip in the road is for drainage on the north side. Hansen
indicated they will do some slight regrading.
Mary Wagner, 2320 Argonne Drive, asked how the 6% interest rate was determined.
Fehst stated in previous years, the council has typically lowered it to 5% with about
a third of the people paying it before it is assessed. Diehm stated when the City has
to go out and bond for projects; we look at the current bond rate and administrative
costs to determine the interest rate. Wagner asked if they will be able to get in and
out of their properties. Hansen stated there will be sections of the street that you will
not be able to get in or out of as they will have to get in and pour cement. They will
be closing short segments at a time. They will or could be closing both sides of the
streets within a certain time period. Wagner asked how much advanced notice will
they receive. Diehm replied, when they have the informational meeting with the
neighbors, there will be a map to let everyone know when they are working on and
closing certain sections of the street. Nawrocki inquired about the number of
contractors that will be bidding on this project. Is thirty days enough time to get
some bid proposals and advertise? Hansen stated, typically we look at twenty one
days to advertise in the General Trade’s Construction bulletin. If we do not get
enough bids, we would then go out a little longer. We also advertise on the MNDOT
website and contractors know to look at this site.
Kathleen Zehm, 2330 Argonne Drive, stated she received two statements and
wondered if she was going to be assessed for both streets as she lives on a corner lot.
Hansen stated we are assessing on a per lot unit and since you are on a corner lot,
you will have two assessment amounts, but you are still paying the same, it is just
split between the two streets.
Motion by Diehm, seconded by Williams, move to close the Public Hearing of the
2013 Concrete Street Rehabilitation Project No. 1302. Upon Vote: All ayes. Motion
Carried.
Motion by Diehm, seconded by Williams, move to waive the reading of Resolution
2013-20, there being ample copies available to the public. Upon Vote: All ayes.
Motion Carried.
Motion by Diehm, seconded by Williams, move to adopt Resolution 2013-20, being
a resolution ordering improvements and preparation of plans for 2013 Concrete
Street Rehabilitation, City Project 1302.
Motion by Nawrocki, moved that language be added that appropriate state aid
money be applied to the residents that live along state aid funded sections.
Hansen stated the only part that qualifies for state aid is the loop around Johnson to
Pennine Pass and this is the section that the county is going to be paying for. Diehm
stated if we do that we would have to reduce the cost to the county on their portion.
John Zehm, 2330 Argonne Drive, asked if the City of New Brighton is getting
involved with this too. Hansen stated yes they are paying $52,000 for their section.
Peterson called for a second to Nawrocki’s motion, motion died for a lack of a
second.
Upon Vote: All ayes. Motion Carried.
3. ADJOURNMENT – 7:30 PM