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Home My WebLink About12-07-20 Public Improvement Hearing 2021 Seal Coat SPECIAL CITY COUNCIL MEETING- PUBLIC IMPROVEMENT HEARING Mayor Donna Schmitt Councilmembers Robert A. Williams John Murzyn, Jr. Connie Buesgens Nick Novitsky City Manager Kelli Bourgeois City Hall—Council Chambers, 590 40th Ave NE Monday, December 07, 2020 6:00 PM AGENDA NOTICE THAT THIS MEETING MAY BE CONDUCTED BY A COMBINATION OF IN-PERSON AND ELECTRONIC MEANS Following a determination by City Manager Kelli Bourgeois, and emergencies declared by the United States, The State of Minnesota, and the Columbia Heights Mayor & City Council, this meeting may, pursuant to Minn. Stat. § 13D.021, occur by a combination of in-person and electronic means. PUBLIC ATTENDANCE Members of the public who wish to attend may do so by attending in-person or by calling 1-312-626- 6799 and entering meeting ID 845 2971 5522 and entering meeting passcode 860948, or by Zoom at https://us02web.zoom.us/j/84529715522?pwd=WHlsclhXQ1Z5d3dZVWFRV1RXMnlHZz09 at the scheduled meeting time. Please note the meeting may starter later than the scheduled time, but will not start earlier. If there are any questions about this notice or attending the meeting, please contact the City Clerk at (763) 706-3611 prior to 4:30 pm the day of the meeting. CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC IMPROVEMENT HEARING: 2021 SEAL COAT PROGRAM - ZONE 3B 1. Presentation of Information on Seal Coat Project by Staff 2. Questions and Comments on Seal Coat Project 3. Close the Public Hearing MOTION: Move to close the public hearing of the 2021 Street Seal Coat, Project 2101 4. Consideration of Resolution MOTION: Move to waive the reading of Resolution 2020-108, there being ample copies available for the public MOTION: Move to adopt Resolution 2020-108 being a resolution ordering improvement and preparation of plans for Zone 3B Street Seal Coating, City Project 2101 ADJOURNMENT 1 City of Columbia Heights AGENDA December 07, 2020 Special City Council Meeting- Public Improvement Hearing Page 2 Kelli Bourgeois, City Manager Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 48 hours in advance. Please contact Administration at 763-706-3610 to make arrangements. 2 AGENDA SECTION PUBLIC IMPROVEMENT HEARING ITEM NO. MEETING DATE DECEMBER 7, 2020;6:00 PM CITY OF COLUMBIA HEIGHTS -COUNCIL LETTER ITEM:PUBLIC HEARING: IMPROVEMENTS FOR 2020 ZONE 3B SEAL COAT PROGRAM, PROJECT 2101 DEPARTMENT:Public Works CITY MANAGER’S APPROVAL: BY/Date:Kevin Hansen /December 2, 2020 BY/Date: BACKGROUND: The City Council accepted the Feasibility Report and ordered an Improvement Hearing for December 7, 2020 at their meeting of November 9, 2020.Zone 3B seal coat area is located from Central Avenue to Johnson Street, north of 49th Avenue, except 51st Court.In accordance with the Street Rehabilitation Policy, Zone 3 streets that were rehabilitated in 2007 are being seal coated at the City’s cost (City pays for first seal coat). The attached map displays the streets proposed for seal coat and the funding source. ANALYSIS/CONCLUSIONS: Distributed at the November 9, 2020 regular City Council meeting was the Feasibility Report that details the scope of work and estimated costs for the Seal Coat Program in Zone 3B. Prior to seal coating, concrete curb and gutter is repaired and crack sealing is done where feasible and the street surface is patched. Seal coat is an application of emulsion by mechanical sprayers immediately followed by spreading a cover aggregate. The road surface is finished by rolling with a tire-based roller for proper aggregate penetration and distribution. This year, staff is recommending FA-2 trap rock as the cover aggregate. The rock is the same as previous years. w The following is a listing of streets recommended for seal coat: Lincoln Terrace Tyler Street to Pierce Terrace 50th Avenue Central Avenue to Fillmore Street Buchanan Place Fillmore Street to Pierce Terrace Buchanan Street Pierce Terrace to North corporate limit Pierce Terrace Polk Place to Matterhorn Drive Polk Place 50th Avenue to Pierce Terrace Polk Circle Polk Place to Cul-de-sac Mulcare Drive Pierce Terrace to Polk Place Fillmore Street 49th Avenue to Pierce Terrace Molan Terrace Lincoln Terrace to Cul-de-sac Johnson Street Innsbruck Parkway to Lincoln Terrace w Financing: The seal coating project will be 100% assessed on a Street parcel basis, rather than a Street and Avenue parcel basis.Zone 3 does not have the same block style configuration that is prevalent in other areas of the City. This assumes that all parcels benefit equally for the strategy adjacent to their property. Corner properties are assessed ½ for each street abutting it.The estimated unit cost assessment is $395.00 per Street parcel. 3 Item 1. City of Columbia Heights -Council Letter Page 2 w Active Past Assessments: None RECOMMENDED MOTION(S):Move to waive the reading of Resolution 2020-108, there being ample copies available for the public. Move to adopt Resolution 2020-108, being a resolution ordering improvement and preparation of plans for Zone 3B Seal Coating, City Project 2101. ATTACHMENT(S):Resolution 2020-108 Assessment Rates Map Public Improvement Hearing Notice 4 Item 1. RESOLUTION NO.2020-108 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas,pursuant to Resolution 2020-91, adopted by the City Council on November 9, 2020, fixed a date for a Council hearing on the proposed improvements in the Zone 3B area located from Central Avenue to Johnson Street, north of 49th Avenue, except 51st Court,and Whereas,ten days’ mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 7th day of December, 2020,at which time all persons desiring to be heard were given an opportunity to be heard thereon, and Whereas, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions, 2101 SEAL COAT –ZONE 3B That the location and extent of such improvements is as follows: Lincoln Terrace Tyler Street to Pierce Terrace 50th Avenue Central Avenue to Fillmore Street Buchanan Place Fillmore Street to Pierce Terrace Buchanan Street Pierce Terrace to North corporate limit Pierce Terrace Polk Place to Matterhorn Drive Polk Place 50th Avenue to Pierce Terrace Polk Circle Polk Place to Cul-de-sac Mulcare Drive Pierce Terrace to Polk Place Fillmore Street 49th Avenue to Pierce Terrace Molan Terrace Lincoln Terrace to Cul-de-sac Johnson Street Innsbruck Parkway to Lincoln Terrace Work includes spot concrete curb and gutter replacement,crack sealing,edge milling, bituminous surface patching and seal coat application. Now,therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Such improvement is necessary, cost-effective and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 9th day of November 2020. These improvements shall also be known as Project No.2101 and P.I.R.2021-Z3-01-001. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement.The engineer shall prepare plans and specifications for the making of such improvement. 5 Item 1. City of Columbia Heights -Council Resolution Page 2 ORDER OF COUNCIL Passed this 7th day of December, 2020 Offered by: Seconded by: Roll Call: Donna K.Schmitt, Mayor Attest: Nicole Tingley, City Clerk/Council Secretary 6 Item 1. LOCAL BITUMINOUS STREETS AS FOLLOWS: Lincoln Terrace Tyler Street to Pierce Terrace Polk Circle Polk Place to Cul-de-sac 50th Avenue Central Avenue to Fillmore Street Mulcare Drive Pierce Terrace to Polk Place Buchanan Place Fillmore Street to Pierce Terrace Fillmore Street 49th Avenue to Pierce Terrace Buchanan Street Pierce Terrace to North corporate limit Molan Terrace Lincoln Terrace to Cul-de-sac Pierce Terrace Polk Place to Matterhorn Drive Johnson Street Innsbruck Parkway to Lincoln Terrace Polk Place 50th Avenue to Pierce Terrace ESTIMATED COSTS CONSTRUCTION $99,066.00 ENGINEERING AND ADMINISTRATION $9,906.60------------------------- TOTAL PROJECT COST $108,972.60 ASSESSMENT: 250.8 PARCELS AT STREET RATE FULL ASSESSMENT RATE =$434.50 / PARCEL CONSTRUCTION ASSESSMENT RATE $99,066.00 ----------------------=$395.00 / PARCEL 250.80 ESTIMATED COST SHARING TOTAL PROJECT COST $108,972.60 CITY SHARE -$9,906.60------------------------- ASSESSED COST $99,066.00 PROPOSED ASSESSMENT RATES STREET $99,066.00 ----------------------=$395.00 / PARCEL 250.80 2021 SEAL COAT PROJECT - ZONE 3B P.I.R. 2021-Z3-01-001 COLUMBIA HEIGHTS PROJECT 2101 12/4/2020 2101 Imp Hrg Display 7 Item 1. 150014601400 4849 1550 4707 1070 1069 5085 4729 5025 4811 999 5075 4757 4801 5055 4915 4905 5001 5045 5065 1091 5155 1440 12551105 1375 1275 1610 1606 5135 1602 1625 1087 1420 1400 1616 51451195 1450 1655 5045 5055 1640 1125 1601 1040 1175 5000 1630 1165 1650 1622 1490 1468 1620 1225 1621 1476 1220 1629 5040 4924 1440 5020 1615 1617 1420 1609 1605 1300 1310 5141 4955 4905 1600 1120 1100 1140 1180 1160 1120 1135 1101 1175 1155 1180 1140 1195 1315 5025 1385 1498 1144 1388 1143 1060 1412 1110 1146 1460 1100 1145 1095 1405 1640 1633 5150 1170 1295 1320 1499 1145 11201100 5030 1100 4910 1085 1260 1301 1160 1180 1061 1320 1430 1135 5075 1125 1105 5035 1487 50551372 1384 4925 1020 1406 5045 4911 503 5 5 101 1005 4990 1380 1200 1220 1425 1 4 25 1070 1300 4925 1479 1115 1030 1 3 95 1392 1471 1641 1430 1240 1364 1540 1 2 0 5 1290 1185 1160 1140 1145 1185 1165 1493 1057 1660 5065 5080 1395 1000 1461 1035 1020 1060 1220 1040 1200 5010 1360 1350 5015 1340 5005 4995 4975 1060 4955 1200 1215 1235 1055 13351085 1345 5005 1075 4935 5000 1355 1439 5065 1405 1415 1505 1525 1545 1565 1585 5025 1 2 70 5015 1318 1324 1330 1305 1365 1150 1240 5050 5020 1310 4915 5030 4 9 6 0 1220 4916 4918 1205 5000 5010 1332 1040 1051 1 2 2 5 1305 1425 5050 1074 1401 1385 1348 1340 1356 1335 1630 1325 1445 1453 1118 1090 1665 1325 1370 1100 1415 1375 1000 1309 4945 1130 1170 1160 1148 1630 1275 16 37 1433 1315 1421 1345 1300 1605 5075 1052 1101 1121 1255 1131 1151 1161 1171 1620 1610 1600 1670 1201 4915 1221 5060 4061 1615 1625 1635 1039 4950 4900 1216 1218 1215 1217 1131 1156 1158 1 1 5 5 1 1 5 7 1041 1133 1001 1166 1164 1163 1165 1206 1208 1205 1207 1081 4922 1083 1143 1021 48284831 4836 4808 4837 4852 48144807 4813 1071 1141 1067 4997 1037 1069 4995 1065 1129 1035 4920 1077 1045 1 1 2 7 1043 1211 4908 49144912 4906 1213 4955 1155 1 1 5 3 4957 1163 1161 1205 1203 1007 4975 1005 1075 4977 4843 4858 4856 4820 4801 4802 4819 4850 4844 4825 UNITS:100 - 119, 200 - 209,300 - 320, 400 - 415 4956 PLACE TERRACE 51ST COURT PL DR PKWY INNSBRUCK JOHNSON PIERCE 50TH TYLER ST TERRACE ST S T FIL L M O R E LINCOLN INNSBRUCK W E S T 49TH POLK BUCHANAN MULCARE B U C H A N A N S T POLK CIR. I N N S C I R . W . BOREALIS LN KHYBER LN CHEERY LN CENTRAL AVE. NE M A TTERHORN DR MOLAN TERR. GRAND AVE GRANDVIEW CT GRANDVIEW WAY SEAL COAT(Assessed) SEAL COAT(City Share) City ofColumbia Heights PROPOSED 2021SEAL COAT STREETS CSAH 4 TH 65 CSAH 4 LEGEND ®CITY OF COLUMBIA HEIGHTSGIS / ENGINEERING DEPARTMENT Map Date: Map Author:November 2020K Young 8 Item 1. CITY OF COLUMBIA HEIGHTS NOTICE FOR PUBLIC IMPROVEMENT HEARING Notice is hereby given that the City Council of Columbia Heights has determined the following Public Improvement Hearing be held on Monday,December 7,2020 at 6:00 P.M.in the City Council Chambers, 590 40th Avenue N.E. to consider: 2021 SEAL COAT BITUMINOUS STREETS: ZONE 3B P.I.R.2021-Z3-01-001 –CITY PROJECT NUMBER 2101 Work would include spot concrete curb and gutter replacement, edge milling, bituminous surface patching, crack sealing and seal coat application in the following generally described area: Lincoln Terrace Tyler Street to Pierce Terrace 50th Avenue Central Avenue to Fillmore Street Buchanan Place Fillmore Street to Pierce Terrace Buchanan Street Pierce Terrace to North corporate limit Pierce Terrace Polk Place to Matterhorn Drive Polk Place 50th Avenue to Pierce Terrace Polk Circle Polk Place to Cul-de-sac Mulcare Drive Pierce Terrace to Polk Place Fillmore Street 49th Avenue to Pierce Terrace Molan Terrace Lincoln Terrace to Cul-de-sac Johnson Street Innsbruck Parkway to Lincoln Terrace Estimated Cost of Improvements:$108,975. Estimated Assessments for above improvements:$99,070. Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The improvements are to be specially assessed on a unit, area, or frontage basis, or combination thereof against abutting and non-abutting properties and tributary to said improvements, or served by said improvements. The parcels and areas, as specially described herein, are subject to said special assessments unless otherwise noted. The total estimated cost of the above listed improvements is $108,975.Persons desiring to be heard with reference to the proposed improvements will be heard at said time and place of the public hearing. Written or oral objections will be considered at the public hearing. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights’ services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance.Please contact the City Clerk at 763-706-3611, or ntingley@columbiaheightsmn.gov to make arrangements. CITY OF COLUMBIA HEIGHTS KELLI BOURGEOIS, CITY MANAGER Published in “LIFE”on 11/20/2020 AND 11/27/2020 9 Item 1.