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HomeMy WebLinkAbout10-05-20 2019 Street Rehabilitation Improvements Assessment Levy Hearing PacketMayor Donna Schmitt Councilmembers Robert Williams John Murzyn, Jr. Connie Buesgens Nick Novitsky City Manager Kelli Bourgeois City of Columbia Heights 590 40th Avenue NE, Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit our website at:www.columbiaheightsmn.gov Adm-CC_City Council Agenda_FINAL_2020-10-05_25_2 The following is the agenda for a Special Meeting of the City Council for the Assessment Levy Hearing to be held at 6:15 PM on Monday,October 5, 2020 in the Community Room, Columbia Heights Public Library, 3939 Central Avenue N.E., Columbia Heights, Minnesota. 1.CALL TO ORDER 2.ROLL CALL 3.SPECIAL ASSESSMENT LEVY HEARING:2019 STREET REHABILITATION IMPROVEMENTS – CONCRETE CURB AND GUTTER CONSTRUCTION,MADISON STREET NE,37TH AVENUE TO 300’ NORTH OF 37TH AVENUE A.Street Rehabilitation Project 1)Presentation of Information on Street Rehabilitation Project by Staff 2)Questions and Comments on Street Rehabilitation Project B.Close the Public Hearing MOTION: Move to close the Public Hearing of the 2019 Street Rehabilitation, Project Number 1902. C.Consideration of Resolution MOTIONS: Move to waive the reading of Resolution 2020-81, there being ample copies available for the public. Move to adopt Resolution 2020-81 being a resolution levying and adopting the assessment for 2019 Street Rehabilitation –Curb and Gutter Construction, City Project 1902. 4.ADJOURNMENT _____________________________________________ Kelli Bourgeois, City Manager Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in advance. Please contact the City Clerk at 763-706-3611 or ntingley@columbiaheightsmn.gov, to make arrangements. AGENDA SECTION 2020 HEARING MADISON ST ITEM NO. MEETING DATE OCTOBER 5,2020;6:15 PM CITY OF COLUMBIA HEIGHTS -COUNCIL LETTER ITEM:ADOPT RESOLUTION 2020-81 BEING A RESOLUTION LEVYING AND ADOPTING THE ASSESSMENT FOR 2019 STREET REHABILITATION,MADISON STREET –CURB AND GUTTER CONSTRUCTION DEPARTMENT:Public Works CITY MANAGER’S APPROVAL: BY/DATE:Kevin Hansen /October 1, 2020 BY/DATE: BACKGROUND: The Madison Street improvement project was approved on February 4, 2019, as part of the City’s comprehensive Street Rehabilitation program. The project consisted of concrete curb and gutter construction. The street(s)included in the project are: CURB AND GUTTER CONSTRUCTION 1.Madison Street NE,37th Avenue to 300’ North of 37th Avenue Attached are the resolution adopting the proposed assessments including assessment roll,assessment costs breakdown,maps identifying the assessment area, and the Notice of Public Hearing. ANALYSIS/CONCLUSIONS: The final assessment rates are the same as what was proposed at the Public Improvement Hearing. Specifically, the final rates of the assessment are shown below.The length or term of the assessment is 10 years.In accordance with past practice, the City will accept partial or full payment without interest until 4:15 p.m. on November 13, 2020 rather than 30 days after the hearing (November 4, 2020).The unpaid balance with interest would be added to the property taxes beginning in 2021. Proposed Final Construction Type Type Improvement Hearing Assessment Rate Curb and Gutter Construction Non-residential Street Rate*$7,170.00/Parcel $7,170.00/Parcel Non-residential Avenue Rate*$2,390.00/Parcel $2,390.00/Parcel * Includes multi-family As part of the Levy Hearing, the City Council establishes the interest rate prior to levying the assessment. All mailed assessment notices were noticed with a 5.5% interest rate. For informational purposes, the Council established 4.5% for the Street Rehabilitation project assessments at the 2018 hearing in October. RECOMMENDED MOTION(S):Move to waive the reading of Resolution 2020-81, there being ample copies available to the public. Move to adopt Resolution 2020-81 being a resolution levying and adopting the assessment for 2019 Street Rehabilitation –Curb and Gutter Construction, Project 1902. ATTACHMENT(S):Resolution 2020-81 with Assessment Roll,Project Cost,Project Map(s) Notice of Public Assessment Hearing RESOLUTION NO.2020-81 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights is adopting the assessment roll according to the City Charter for the following local improvements and determining that said improvements have been made and ratifying and conforming all other proceedings, heretofore had: Special Assessment numbered 2019-Z7-09-001:Concrete Curb and Gutter Construction on Madison Street NE from 37th Avenue to 300’ North of 37th Avenue,all in project 1902; and, WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 6:15 o’clock p.m. on the 5th day of October, 2020, in the Community Room of the Columbia Heights Public Library, 3939 Central Avenue NE, Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvements above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvements and has prepared an assessment roll therefore, Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Section 1.That this Council does hereby adopt the aforesaid assessment roll for local improvements known and described as “Zone 7 Curb and Gutter” numbered 2019-Z7- 09-001,Project 1902, a copy of which is attached hereto and made a part hereof. Section 2:That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvement in an amount not less than the amount set opposite in the column headed “Actual Assessment Amounts”. And this Council further finds and determines that the proper proportion of the cost of such improvements to be specially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roll. Section 3:That said assessments may be paid in part or in full without interest on or before 4:15 p.m. on November 13,2020. Any unpaid amount will be certified to Anoka County for collection with the real estate taxes beginning with the taxes payable in the year 2021. The annual principal installments, together with 5.5%interest accrued on the unpaid balance are due and payable with the real estate taxes for a period of ten years or less as designated on the assessment roll. Section 4:That this Council did hereby determine and re-determine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered 2019-Z7-09-001, Project 1902. Section 5:This resolution shall take effect immediately upon its passage. ORDER OF COUNCIL Passed this 5th day of October, 2020 Offered by: Seconded by: Roll Call: Donna K. Schmitt, Mayor Attest: Nicole Tingley, City Clerk/Council Secretary City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421‐3878 P: 763‐706‐3700 www.columbiaheightsmn.gov Actual Assessment Amounts (summary) Project 2019-Z7-09-001Zone 7Curb & Gutter Assessment Term (Years):10 Proposed Interest Rate:5.500% PINAddressActual Assessment Amounts 35-30-24-43-0008637 38TH AVENUE$18,642.00 35-30-24-43-0017647 37TH AVENUE$5,975.00 35-30-24-43-0018675 37TH AVENUE$28,680.00 $53,297.00Total for the Project: Page 1 of 1Project2019-Z7-09-001Zone 7Curb & Gutter MADISON STREET NE 37TH AVENUE TO 300 FEET NORTH OF 37TH AVENUE ESTIMATED COSTS: CONSTRUCTION $48,451.82 ENGINEERING AND ADMINISTRATION $4,845.18 TOTAL PROJECT COST $53,297.00 ASSESSMENT: 6.6 PARCELS AT C, I, MF STREET RATE 2.5 PARCELS AT C, I, MF AVENUE RATE (COMMERCIAL, INDUSTRIAL, MULTI-FAMILY) ASSESSMENT RATE: $53,297.00 7.433333 ESTIMATED COST SHARING: TOTAL PROJECT COST $53,297.00 CITY INFRASTRUCTURE SHARE $0.00 ASSESSED COST $53,297.00 PROPOSED ASSESSMENT RATES: C, I, MF $47,322.00 STREET 6.6 C, I, MF $5,975.00 AVENUE 2.5 = =$2,390.00 / PARCEL $7,170.00 / PARCEL 2019 STREET REHABILITATION PROJECTS CONCRETE CURB AND GUTTER P.I.R. 2019-Z7-09-001 - COLUMBIA HEIGHTS PROJECT 1902 $7,170.00 / PARCEL= 10/2/2020 1902 Levy Hrg Display 637 675 700 637 620 716682660674 650 635 3829 3815 711 627 647 604 720 715701683 801 661 673 741631 723 636 3847 3838 3722 3727 3857 3813 3833 3818 3828 3856 609 607 691 727 3805 637 623 3819 3829 3842 3850 628 3800 3801 3837 3705 3727 3723 3731 3713 3719 3851 615 3710 588 636 586 3823 725 ST PKWY PL38TH QU I N C Y 38TH ST MA D I S O N PL MA D I S O N AVE JEFFERSON 38TH PL MA D I S O N S T 37TH AVE TITLE City of Columbia Heights CONCRETE CURB AND GUTTER CONSTRUCTION MADISON STREET, 37TH AVENUE TO 300 FT NORTH LEGEND Residential StreetAssessment Residential Avenue Assessment Multi-Family, Commercial, Industrial,Street Assessment Multi-Family, Commercial, Industrial, Avenue Assessment ®CITY OF COLUMBIA HEIGHTS GIS / ENGINEERING DEPT October 2020 K Young Map Date:Map Author: 1 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA NOTICE OF HEARING FOR PROPOSED SPECIAL ASSESSMENTS PURSUANT TO CITY CHARTER, Notice is hereby given that the City Council of Columbia Heights, Minnesota will conduct a public hearing on Monday,October 5,2020 in the Community Room of the Columbia Heights Public Library –3939 Central Avenue NE, Columbia Heights, Minnesota for the purpose of adopting an assessment roll for the following improvements, heretofore approved and construction substantially completed: 6:15 PM, MONDAY, OCTOBER 5, 2020 2019 Street Rehabilitation Improvements -City Project 1902 Concrete Curb and Gutter -P.I.R. 2019-Z7-09-001 CONCRETE CURB AND GUTTER CONSTRUCTION P.I.R.2019-Z7-09-001 AREA PROPOSED TO BE ASSESSED:MADISON STREET NE,37TH AVENUE TO 300’ NORTH OF 37TH AVENUE (SECTION 35, T30, R24) TOTAL AMOUNT OF PROPOSED ASSESSMENTS: The total amounts of the proposed assessments for the improvements and appurtenances are as follows: CURB AND GUTTER CONSTRUCTION Assess 10 years at 5.5%interest $53,300. The properties to be assessed are set forth below identified by Parcel Identification Number (PIN). To find your tax parcel identification number, check your real estate tax statement. 35-30-24-43-0008 35-30-24-43-0017 35-30-24-43-0018 ASSESSMENT ROLL AVAILABLE FOR INSPECTION The proposed assessment rolls are now on file for public inspection at the City of Columbia Heights Clerk’s Office, 590 -40th Avenue NE, Columbia Heights, Minnesota. You are invited to examine the assessment rolls prior to the hearing during business hours. The assessment rolls will also be available for examination at the hearing. OBJECTIONS AND APPEALS Written and oral objections will be considered at the hearing. The City Council may adopt the assessments at the hearing or at a subsequent meeting. Minnesota Statute, Section 429.061, states that no appeal may be taken as to the amount of the assessment unless a written objection, signed by the affected property owner, is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. An owner may appeal an assessment to the District Court pursuant to Minnesota Statute, Section 429.081, by serving notice of the appeal upon the Mayor or the Clerk of the City within thirty (30) days after the adoption of the assessment and filing such notice with the District Court within (10) days after service upon the Mayor or the Clerk. SENIOR CITIZEN DEFERMENT Under Minnesota Statutes, Section 435.193 to 435.195, the Columbia Heights City Council may, in its discretion, defer the payment of special assessments for any homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make the payments. This deferral procedure shall apply only to assessments which are payable in five or more annual installments. When deferment of the special assessments has been granted and is terminated for any reason provided by law,all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and Resolution No.2019-99,adopted under it, may apply to the City Clerk on the prescribed form for such deferral of payments of these special assessments. If you qualify and wish a deferment, then contact the City Clerk. AUTHORITY TO SPECIALLY ASSESS The proposed assessments are to be levied pursuant to Minnesota Statutes, Chapter 429. The improvements are proposed to be assessed on an area, lot or frontage basis, or combination of these methods against properties abutting or tributary to said improvements. The areas, parcels, lots and pieces of property, as specifically described herein, are subject to said assessments.The amounts set forth in this Notice are the proposed final assessments.The City Council may levy and adopt special assessments that are the same or different than the proposed amounts. 2 PAYMENTS OF SPECIAL ASSESSMENTS Once the special assessments are levied and adopted, the special assessments will be certified to the Anoka County Auditor to be extended on the property tax lists for collection with real estate taxes. Prior to this certification, however, the property owner may prepay a portion of or the entire amount of the special assessments without any interest thereon provided the prepayment is received no later than 4:15 pm on November 13, 2020. If the property owner wishes to prepay the special assessments without any interest, then such payment must be made to the City of Columbia Heights at City Hall, 590 -40th Avenue NE, Columbia Heights, Minnesota 55421. If prepayment is not received before 4:15 on November 13, 2020 then: (a)The annual principal installments, together with interest accrued on the unpaid balance, are due and payable together with real estate taxes. (b)Interest on the entire special assessments, from the date of levy to December 31st of the year in which the first installment is payable, is added to the first principal installment. The first installment will be due and payable in 2021. (c)If in the future the property owner wishes to pay off the remaining balance of the assessments, then Minnesota Statute, Section 429.061, Subdivision 3, provides that such payment may be made to the City of Columbia Heights, together with interest accrued to December 31st of the year in which payment is made as long as payment is made prior to November 15th; if the payoff occurs on or after November 15th, then interest for the next year is also added. Partial payment of the special assessments is not allowed by the City; the payment must be for the entire amount of the special assessments. If the adopted assessments differ from the proposed assessments as to any particular lot, piece or parcel of land, then the City will mail to the owner a notice stating the amount of the adopted assessments. Owners will also be notified, by mail or at the assessment hearing, if the City Council adopts any changes in the interest rate or prepayment requirements from those contained in this Notice of Hearing. Auxiliary aids for handicapped person are available upon request when the request is made at least 96 hours in advance. Call the City Council Secretary at 763-706-3611, or TDD 763-706-3692 (for deaf only) to make arrangements. THE CITY OF COLUMBIA HEIGHTS Kelli Bourgeois, City Manager Publish in LIFE on September 18, 2020.