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Home My WebLink About2019 Adopted Budget Book CITY OF COLUMBIACITY OF COLUMBIAHEIGHTSHEIGHTS ADOPTED ANNUAL BUDGETADOPTED ANNUAL BUDGET FOR THEFOR THE FISCAL YEAR BEGINNING JANUARY 1, 2019FISCAL YEAR BEGINNING JANUARY 1, 2019 2019 ADOPTED BUDGET 2019 ADOPTED BUDGET CITY OF COLUMBIA HEIGHTSCITY OF COLUMBIA HEIGHTS 2019 BUDGET2019 BUDGET TABLE OF CONTENTSTABLE OF CONTENTS INTRODUCTIONINTRODUCTION .......................................................................................................................... 1 ................................................. ......................................................................... 1 Principal City Officials ...................................................................................................... 3 Principal City Officials ...................................................................................................... 3 Overview ......................................................................................................................... 5 Overview .............................. ........................................................................................... 5 Understanding the Minnesota Property Tax System ........................................................ 7 Understanding the Minnesota Property Tax System ........................................................ 7 City Manager’s 2019 Budget Message ............................................................................. 9 City Manager’s 2019 Budget Message ...................... ....................................................... 9 SUMMARY BUDGET INFORMATIONSUMMARY BUDGET INFORMATION ......................................................................................... 13 ..................................................... .................................... 13 All Budgeted FundsAll Budgeted Funds Adopted Budget Resolution ........................................................................................... 15 Adopted Budget Resolution ......................... .................................................................. 15 Expenditures by Functional Area ................................................................................... 17 Expenditures by Functional Area ..................... .............................................................. 17 Revenues by Source ...................................................................................................... 19 Revenues by Source ............................ .......................................................................... 19 Summary by Fund Revenues and Expenditures .............................................................. 21 Summary by Fund Revenues and Expenditures ...................... ........................................ 21 Tax-Supported Operating BudgetsTax-Supported Operating Budgets General Fund, Library Fund, EDA Comparison of Expenditures & Revenues .................... 27 General Fund, Library Fund, EDA Comparison of Expenditures & Revenues .................... 27 General Fund, Library Fund, EDA Expenditures by Classification ..................................... 29 General Fund, Library Fund, EDA Expenditures by Classification ..................................... 29 General Fund, Library Fund, EDA Revenue by Source ...................................................... 31 General Fund, Library Fund, EDA Revenue by Source ...................................................... 31 Five-Year Financial Plan .................................................................................................. 33 Five-Year Financial Plan ...................... ............................................................................ 33 DETAILED BUDGET INFORMATIONDETAILED BUDGET INFORMATION............................................................................................ 35.................................................. .......................................... 35 AdministrationAdministration .......................................................................................................................... 37 ............................................ .............................................................................. 37 Mayor-Council (101-41110) ............................................................................................ 43 Mayor-Council (101-41110) .......................... .................................................................. 43 City Manager (101-41320) .............................................................................................. 44 City Manager (101-41320) .......................... .................................................................... 44 City Clerk (101-41410) .................................................................................................... 45 City Clerk (101-41410) ........................ ............................................................................ 45 Assessing (101-41550) .................................................................................................... 46 Assessing (101-41550) .......................... .......................................................................... 46 Legal (101-41610) .......................................................................................................... 47 Legal (101-41610) ............................ .............................................................................. 47 Cable Television (225-49844) ......................................................................................... 48 Cable Television (225-49844) ....................... .................................................................. 48 Community DevelopmentCommunity Development ......................................................................................................... 49 ............................................... .......................................................... 49 Planning & Inspections (201-42400) ............................................................................... 55 Planning & Inspections (201-42400) ..................... .......................................................... 55 Economic Development Authority (204-46314) .............................................................. 57 Economic Development Authority (204-46314) ...................... ........................................ 57 Downtown Parking (228-46317) ..................................................................................... 58 Downtown Parking (228-46317) ........................... .......................................................... 58 EDA Commercial Revitalization (408-46414) ................................................................... 59 EDA Commercial Revitalization (408-46414) ................... ................................................ 59 FinanceFinance ..................................................................................................................................... 61 ............................................... ...................................................................................... 61 Finance (101-41510) ...................................................................................................... 67 Finance (101-41510) ............................ .......................................................................... 67 Water Administration (601-49440) .................................................................................. 68 Water Administration (601-49440) ........................ .......................................................... 68 Sewer Administration (602-49490) ................................................................................. 69 Sewer Administration (602-49490) ....................... .......................................................... 69 Storm Sewer Administration (604-49690)....................................................................... 70 Storm Sewer Administration (604-49690)....................... ................................................ 70 Information Systems (720-49980) .................................................................................. 71 Information Systems (720-49980) ........................ .......................................................... 71 I.S. Capital Equipment – Information Systems (437-49980) ............................................. 72 I.S. Capital Equipment – Information Systems (437-49980) ............................................. 72 FireFire............................................................................................................................................ 73................................................ ............................................................................................ 73 Fire (101-42200) ............................................................................................................. 79 Fire (101-42200) ........................... .................................................................................. 79 Property Inspections (101-42300) .................................................................................. 81 Property Inspections (101-42300) ...................... ............................................................ 81 Public Safety Grants – Safer Grant 2015 – 2017 (272-42202) .......................................... 82 Public Safety Grants – Safer Grant 2015 – 2017 (272-42202) .......................................... 82 CITY OF COLUMBIA HEIGHTS CITY OF COLUMBIA HEIGHTS 2019 BUDGET2019 BUDGET TABLE OF CONTENTSTABLE OF CONTENTS Capital Equipment Replacement Fire (431-42200) .......................................................... 83 Capital Equipment Replacement Fire (431-42200) .................. ........................................ 83 Capital Equipment Fire (439-42200) ............................................................................... 84 Capital Equipment Fire (439-42200) ..................... .......................................................... 84 General GovernmentGeneral Government ................................................................................................................ 85 .............................................. .................................................................. 85 General Government City Hall (101-41940) .................................................................... 91 General Government City Hall (101-41940) .................... ................................................ 91 Recognition/Special Events (101-45050)......................................................................... 92 Recognition/Special Events (101-45050)..................... .................................................... 92 Contingencies (101-49200) ............................................................................................. 93 Contingencies (101-49200) ......................... .................................................................... 93 Transfers (101-49300) .................................................................................................... 94 Transfers (101-49300) .......................... .......................................................................... 94 Capital Equipment Replacement Gen. Gov. Bldgs. (431-41940) ...................................... 95 Capital Equipment Replacement Gen. Gov. Bldgs. (431-41940) ...................................... 95 Bonds (315-639) ............................................................................................................. 97 Bonds (315-639) ............................. ................................................................................ 97 LibraryLibrary....................................................................................................................................... 99............................................... ........................................................................................ 99 Library (240-45500) ...................................................................................................... 105 Library (240-45500) ........................... ........................................................................... 105 LiquorLiquor ..................................................................................................................................... 107 ................................................ ..................................................................................... 107 Top Valu I (609-49791) ................................................................................................. 113 Top Valu I (609-49791) .......................... ....................................................................... 113 Top Valu II (609-49792) ................................................................................................ 114 Top Valu II (609-49792) ......................... ....................................................................... 114 Heights Liquor (609-49793) .......................................................................................... 115 Heights Liquor (609-49793) ......................... ................................................................. 115 Non-Operating (609-49794) ......................................................................................... 116 Non-Operating (609-49794) ............................ ............................................................. 116 PolicePolice ...................................................................................................................................... 119 ............................................... ....................................................................................... 119 Police (101-42100) ....................................................................................................... 125 Police (101-42100) ............................ ........................................................................... 125 Police Capital Equipment (431-42100) .......................................................................... 127 Police Capital Equipment (431-42100) ..................... ..................................................... 127 Public WorksPublic Works ........................................................................................................................... 129 .............................................. ............................................................................. 129 Engineering (101-43100) .............................................................................................. 139 Engineering (101-43100) ........................... ................................................................... 139 Streets (101-43121)...................................................................................................... 140 Streets (101-43121)............................. ......................................................................... 140 Street Lighting (101-43160) .......................................................................................... 141 Street Lighting (101-43160) ....................... ................................................................... 141 Traffic Signs & Signals (101-43170) ............................................................................... 142 Traffic Signs & Signals (101-43170) .................. ............................................................. 142 Parks (101-45200) ........................................................................................................ 143 Parks (101-45200) ............................. ........................................................................... 143 Urban Forestry (101-46102) ......................................................................................... 144 Urban Forestry (101-46102) .......................... ............................................................... 144 State Aid Maintenance (212-43190) ............................................................................. 145 State Aid Maintenance (212-43190) ........................ ..................................................... 145 State Aid Maintenance – State Aid General Construction (212-43191).......................... 146 State Aid Maintenance – State Aid General Construction (212-43191)........... ............... 146 Engineering Capital Equipment (431-43100) ................................................................. 147 Engineering Capital Equipment (431-43100) .................... ............................................. 147 Parks Capital Equipment (431-45200) ........................................................................... 148 Parks Capital Equipment (431-45200) ...................... ..................................................... 148 Streets Capital Equipment (431-43121) ........................................................................ 149 Streets Capital Equipment (431-43121) ..................... ................................................... 149 Urban Forestry Capital Equipment (431-46102 ............................................................. 150 Urban Forestry Capital Equipment (431-46102 .................... ......................................... 150 Water Utility Water Utility Source of Supply (601-49400) ......................................................................... 151 Source of Supply (601-49400) ......................................................................... 151 Distribution (601-49430) ................................................................................ 152 Distribution (601-49430) ................................................................................ 152 Water Non-Operating (601-49449) ................................................................. 153 Water Non-Operating (601-49449) ................................................................. 153 Water Capital Equipment (433-49449) ........................................................... 154 Water Capital Equipment (433-49449) ........................................................... 154 Sewer Utility Sewer Utility Collections (602-49450) .................................................................................. 155 Collections (602-49450) .................................................................................. 155 Disposal (602-49480) ...................................................................................... 156 Disposal (602-49480) ...................................................................................... 156 Sewer Non-Operating (602-49499) ................................................................. 157 Sewer Non-Operating (602-49499) ................................................................. 157 Sewer Capital Equipment (432-49499) ............................................................ 158 Sewer Capital Equipment (432-49499) ............................................................ 158 CITY OF COLUMBIA HEIGHTS CITY OF COLUMBIA HEIGHTS 2019 BUDGET2019 BUDGET TABLE OF CONTENTSTABLE OF CONTENTS Storm Sewer Storm Sewer Storm Sewer Utility (604-49650)..................................................................... 159 Storm Sewer Utility (604-49650)..................................................................... 159 Storm Sewer Non-Operating (604-49699)……… ....………………………………………….160Storm Sewer Non-Operating (604-49699)……… ....………………………………………….160 Storm Sewer Capital Equipment (438-49699).... ............................................. 161Storm Sewer Capital Equipment (438-49699).... ............................................. 161 Solid Waste and Recycling Solid Waste and Recycling Refuse Disposal (603-49510) .......................................................................... 162 Refuse Disposal (603-49510) .......................................................................... 162 Refuse Collection (603-49520) ........................................................................ 163 Refuse Collection (603-49520) ........................................................................ 163 Recycling (603-49530) .................................................................................... 164 Recycling (603-49530) .................................................................................... 164 Hazardous Waste (603-49540)........................................................................ 165 Hazardous Waste (603-49540)........... ............................................................. 165 Capital Improvements Capital Improvements State Aid Construction (402-43191) ................................................................ 166 State Aid Construction (402-43191) ................................................................ 166 Capital Improvement Gen. Gov. Building – Garage (411-49950) ...................... 167 Capital Improvement Gen. Gov. Building – Garage (411-49950) ...................... 167 Capital Improvement Gen. Gov. Building – Police (411-42100) ....................... 168 Capital Improvement Gen. Gov. Building – Police (411-42100) ....................... 168 Capital Improvement Gen. Gov. Building – Fire (411-42200) ........................... 169 Capital Improvement Gen. Gov. Building – Fire (411-42200) ........................... 169 Capital Improvement Gen. Gov. Building – City Hall (411-41940) .................... 170 Capital Improvement Gen. Gov. Building – City Hall (411-41940) .................... 170 Capital Improvement Gen. Gov. Building – Library (411-45500) ...................... 171 Capital Improvement Gen. Gov. Building – Library (411-45500) ...................... 171 Parks Capital Improvement (412-45200) ......................................................... 172 Parks Capital Improvement (412-45200) ......................................................... 172 Infrastructure (430-46323) ............................................................................. 173 Infrastructure (430-46323) ............................................................................. 173 Water Construction (651-49449) .................................................................... 174 Water Construction (651-49449) .................................................................... 174 Sewer Construction (652-49499) .................................................................... 175 Sewer Construction (652-49499) .................................................................... 175 Storm Sewer Construction (653-49699) .......................................................... 176 Storm Sewer Construction (653-49699) .......................................................... 176 Municipal Service Center Municipal Service Center Central Garage (701-49950) ........................................................................... 177 Central Garage (701-49950) ........................................................................... 177 Garage Capital Equipment (434-49950) .......................................................... 178 Garage Capital Equipment (434-49950) .......................................................... 178 Building Maintenance – Internal Services (705-49970) ................................... 179 Building Maintenance – Internal Services (705-49970) ................................... 179 RecreationRecreation .............................................................................................................................. 181 ............................................... ............................................................................... 181 Administration (101-45000) ......................................................................................... 187 Administration (101-45000) .......................... ............................................................... 187 Youth Athletics (101-45001) ......................................................................................... 188 Youth Athletics (101-45001) ........................ ................................................................. 188 Adult Athletics (101-45003) .......................................................................................... 189 Adult Athletics (101-45003) ....................... ................................................................... 189 Youth Enrichment (101-45004)..................................................................................... 190 Youth Enrichment (101-45004)............................ ......................................................... 190 Traveling Athletics (101-45005) .................................................................................... 191 Traveling Athletics (101-45005) ..................... ............................................................... 191 Trips & Outings (101-45030) ......................................................................................... 192 Trips & Outings (101-45030) ........................ ................................................................. 192 Senior Citizens (101-45040) .......................................................................................... 193 Senior Citizens (101-45040) ....................... ................................................................... 193 Murzyn Hall (101-45129) .............................................................................................. 194 Murzyn Hall (101-45129) ........................... ................................................................... 194 Hylander Center (101-45130) ....................................................................................... 195 Hylander Center (101-45130) .......................... ............................................................. 195 After School Programs (261-45029) .............................................................................. 196 After School Programs (261-45029) ....................... ....................................................... 196 stst 21 21 Century Arts (262-45020)....................................................................................... 197 Century Arts (262-45020)............................ ........................................................... 197 Capital Equipment Replacement Recreation Administration (431-45000) ................... 198 Capital Equipment Replacement Recreation Administration (431-45000) ................... 198 SUPPLEMENTARY INFORMATIONSUPPLEMENTARY INFORMATION ........................................................................................... 199 .................................................... ....................................... 199 History of Tax-Supported Operating Expenditures ........................................................ 201 History of Tax-Supported Operating Expenditures ........................................................ 201 History of Changes in Operating Tax Levy ..................................................................... 203 History of Changes in Operating Tax Levy .................. ................................................... 203 History of State Aid Reductions .................................................................................... 205 History of State Aid Reductions ..................... ............................................................... 205 Tax on Properties of Various Values ............................................................................. 207 Tax on Properties of Various Values .................... ......................................................... 207 Total Personnel by Department and Position 2016 – 2019 ............................................ 209 Total Personnel by Department and Position 2016 – 2019 ............................................ 209 Bond Rating Report ...................................................................................................... 213 Bond Rating Report ............................. ......................................................................... 213 Geographic Location .................................................................................................... 221 Geographic Location ............................. ....................................................................... 221 Community Profile ....................................................................................................... 223 Community Profile .............................. ......................................................................... 223 Glossary of Terms ......................................................................................................... 225 Glossary of Terms ............................ ............................................................................. 225 INTRODUCTION 1 - This page intentionally left blank -- This page intentionally left blank - 22 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA PRINCIPAL CITY OFFICIALSPRINCIPAL CITY OFFICIALS JANUARY 2019JANUARY 2019 CITY COUNCILCITY COUNCIL DONNA SCHMITT, MAYORDONNA SCHMITT, MAYOR Term expires 01-04-2021Term expires 01-04-2021 ROBERT A. WILLIAMS, COUNCIL MEMBER JOHN MURZYN JR., COUNCIL MEMBERROBERT A. WILLIAMS, COUNCIL MEMBER JOHN MURZYN JR., COUNCIL MEMBER Term expires 01-04-2021 Term expires 01-02-2023 Term expires 01-04-2021 Term expires 01-02-2023 CONNIE BUESGENS, COUNCIL MEMBER NICK NOVITSKY, COUNCIL MEMBER CONNIE BUESGENS, COUNCIL MEMBER NICK NOVITSKY, COUNCIL MEMBER Term expires 01-07-2021 Term expires 01-02-2023 Term expires 01-07-2021 Term expires 01-02-2023 CITY MANAGERIAL STAFFCITY MANAGERIAL STAFF EmployeePositionDate AppointedEmployeePositionDate Appointed Kelli BourgeoisCity ManagerJanuary 1, 2019Kelli BourgeoisCity ManagerJanuary 1, 2019 TBD Human Resources Director/AssistantTBD Human Resources Director/Assistant to the City Managerto the City Manager Kevin HansenPublic Works Director/City EngineerDecember 1, 1997Kevin HansenPublic Works Director/City EngineerDecember 1, 1997 Gary GormanFire ChiefApril 25, 2005Gary GormanFire ChiefApril 25, 2005 Lenny Austin Police ChiefNovember 13, 2017Lenny Austin Police ChiefNovember 13, 2017 Joseph Kloiber Finance Director/TreasurerJune 1, 2011Joseph Kloiber Finance Director/TreasurerJune 1, 2011 Renee DoughertyLibrary DirectorApril 1, 2013Renee DoughertyLibrary DirectorApril 1, 2013 TBD Community Development DirectorTBD Community Development Director Keith WindschitlRecreation Director August 4, 1997Keith WindschitlRecreation Director August 4, 1997 3333 - This page intentionally left blank -- This page intentionally left blank - 44 OVERVIEWOVERVIEW Form of GovernmentForm of Government The City of Columbia Heights (the City) is located within Anoka County in the State of Minnesota. The CityThe City of Columbia Heights (the City) is located within Anoka County in the State of Minnesota. The City operates under a council-manager form of government, pursuant to a home-rule city charter adopted by theoperates under a council-manager form of government, pursuant to a home-rule city charter adopted by the qualified voters of the City. All policy decisions and legislative activities of the City are the responsibility ofqualified voters of the City. All policy decisions and legislative activities of the City are the responsibility of the City Council, but administrative duties are delegated to the City Manager by the City Council. One of thethe City Council, but administrative duties are delegated to the City Manager by the City Council. One of the many administrative duties delegated to the City Manager is to prepare an annual budget for approval by themany administrative duties delegated to the City Manager is to prepare an annual budget for approval by the City Council.City Council. Budget ProcessBudget Process Each May, the annual budget process begins with each city department analyzing objectives for the comingEach May, the annual budget process begins with each city department analyzing objectives for the coming calendar year and preparing budget requests to accomplish those objectives. During the month of June, thiscalendar year and preparing budget requests to accomplish those objectives. During the month of June, this departmental data is integrated into the City’s centralized accounting system by the Finance Department anddepartmental data is integrated into the City’s centralized accounting system by the Finance Department and reviewed. During the month of July, the City Manager, together with the Finance Director, meets with eachreviewed. During the month of July, the City Manager, together with the Finance Director, meets with each department to further review their budget requests and discuss any changes proposed by the City Manager.department to further review their budget requests and discuss any changes proposed by the City Manager. The Finance Department then incorporates any such changes into the City’s centralized accounting system,The Finance Department then incorporates any such changes into the City’s centralized accounting system, and assembles the City Manager-proposed budget for distribution at a regular City Council meeting inand assembles the City Manager-proposed budget for distribution at a regular City Council meeting in August, as required under the City’s charter. The City Council then reviews this City Manager-proposedAugust, as required under the City’s charter. The City Council then reviews this City Manager-proposed budget, which includes the proposed property tax levy necessary to finance the budget. Under state statute,budget, which includes the proposed property tax levy necessary to finance the budget. Under state statute, the City Council must approve a proposed budget and proposed property tax levy by September of each year.the City Council must approve a proposed budget and proposed property tax levy by September of each year. This allows the Anoka County Auditor sufficient time to prepare and mail to each property owner a notice byThis allows the Anoka County Auditor sufficient time to prepare and mail to each property owner a notice by thth November 24November 24, listing the tax proposed for their property and the date of the public hearing on the budget., listing the tax proposed for their property and the date of the public hearing on the budget. This county notice also lists similar information for each taxing district within which a property lies (county,This county notice also lists similar information for each taxing district within which a property lies (county, school district, special districts). If the City Council does not adopt a proposed budget and levy byschool district, special districts). If the City Council does not adopt a proposed budget and levy by September, state statute sets the proposed amounts equal to the current year budget and levy.September, state statute sets the proposed amounts equal to the current year budget and levy. From September to December each year, multiple work sessions are held with the City Council and city staffFrom September to December each year, multiple work sessions are held with the City Council and city staff to consider the proposed budget in greater detail than is generally practical at regular City Council meetings.to consider the proposed budget in greater detail than is generally practical at regular City Council meetings. On the second Monday in December each year, the City Council holds a public hearing on the proposedOn the second Monday in December each year, the City Council holds a public hearing on the proposed budget and tax levy.budget and tax levy. Following the public hearing, the City Council approves the adopted budget and final tax levy. By stateFollowing the public hearing, the City Council approves the adopted budget and final tax levy. By state statute, the final levy can be less than the proposed levy, but it cannot be greater than the proposed levy. Instatute, the final levy can be less than the proposed levy, but it cannot be greater than the proposed levy. In the following year, the County collects the tax levy on behalf of the City, along with the property taxes leviedthe following year, the County collects the tax levy on behalf of the City, along with the property taxes levied by other taxing districts (county, school district, special districts). If the City Council does not approve anby other taxing districts (county, school district, special districts). If the City Council does not approve an thth adopted budget and final levy by December 20adopted budget and final levy by December 20, state statute sets the adopted budget and final levy as, state statute sets the adopted budget and final levy as equal to the proposed budget and levy.equal to the proposed budget and levy. Budget FormatBudget Format The City of Columbia Heights proposed budget is prepared and distributed in a single volume format thatThe City of Columbia Heights proposed budget is prepared and distributed in a single volume format that includes narrative information highlighting department activities, objectives, and budget changes, in additionincludes narrative information highlighting department activities, objectives, and budget changes, in addition to listing dollar amounts for all budgeted revenues and expenses. This format is designed to provide theto listing dollar amounts for all budgeted revenues and expenses. This format is designed to provide the reader with a useful amount of explanation of the purpose of the various dollar amounts in the budget.reader with a useful amount of explanation of the purpose of the various dollar amounts in the budget. For use during City Council work sessions, a separate detail budget workbook is also distributed for each ofFor use during City Council work sessions, a separate detail budget workbook is also distributed for each of the ten functional areas with the budget. These workbooks include much of the same information as thethe ten functional areas with the budget. These workbooks include much of the same information as the single volume proposed budget, but also include additional detail on expected purchases included within thesingle volume proposed budget, but also include additional detail on expected purchases included within the expense categories in the budget.expense categories in the budget. Following approval of the adopted budget by the City Council, a single volume adopted budget is bound andFollowing approval of the adopted budget by the City Council, a single volume adopted budget is bound and distributed. This is substantially the same as the proposed budget, but it incorporates additional graphicsdistributed. This is substantially the same as the proposed budget, but it incorporates additional graphics and any changes to the proposed budget made by the City Council. This becomes the permanent record ofand any changes to the proposed budget made by the City Council. This becomes the permanent record of the budget intended for general-purpose public use. It is also made available on the City’s website.the budget intended for general-purpose public use. It is also made available on the City’s website. 55 Budget OrganizationBudget Organization The City, like states and other local governments, uses fund accounting to demonstrate compliance withThe City, like states and other local governments, uses fund accounting to demonstrate compliance with finance-related legal requirements. A fund is a group of related accounts that are used to maintain controlfinance-related legal requirements. A fund is a group of related accounts that are used to maintain control over resources that have been segregated for specific activities or purposes. The legal level of budgetaryover resources that have been segregated for specific activities or purposes. The legal level of budgetary control for the City is at the fund level. Any transfers between funds require authorization by the Citycontrol for the City is at the fund level. Any transfers between funds require authorization by the City Council. If a budgeted fund’s annual expenses were to exceed the level authorized by the City Council in anyCouncil. If a budgeted fund’s annual expenses were to exceed the level authorized by the City Council in any one year, it would be a violation of a finance-related legal requirement.one year, it would be a violation of a finance-related legal requirement. To further control expenses, each fund is subdivided into one or more departments. For example, within theTo further control expenses, each fund is subdivided into one or more departments. For example, within the Liquor Fund there is a separate department for each of the three municipal liquor stores operated by theLiquor Fund there is a separate department for each of the three municipal liquor stores operated by the City. Within each department, the major categories of expenses are as follows:City. Within each department, the major categories of expenses are as follows: Personal Services Personal Services This includes all employee costs paid by the City, including salaries, over-time, PERA and FICAThis includes all employee costs paid by the City, including salaries, over-time, PERA and FICA contributions, workers’ compensation insurance, hospitalization and other benefits.contributions, workers’ compensation insurance, hospitalization and other benefits. SuppliesSupplies This includes all consumable items such as office, computer, janitorial, and program supplies. AlsoThis includes all consumable items such as office, computer, janitorial, and program supplies. Also included are minor equipment, uniforms, protective clothing, library materials, vehicle parts and fuel.included are minor equipment, uniforms, protective clothing, library materials, vehicle parts and fuel. Additionally, the cost of goods and services purchased for resale is included here, such as theAdditionally, the cost of goods and services purchased for resale is included here, such as the Metropolitan Council sewer disposal charges and the cost of water purchased from the City ofMetropolitan Council sewer disposal charges and the cost of water purchased from the City of Minneapolis.Minneapolis. Other Services & ChargesOther Services & Charges This includes all items not included in the other expense categories. It covers such services as liabilityThis includes all items not included in the other expense categories. It covers such services as liability insurance, utilities, repair and maintenance costs, training and travel costs, telephone, postage,insurance, utilities, repair and maintenance costs, training and travel costs, telephone, postage, advertising, and contracted services such as legal fees, auditing fees, and other expert andadvertising, and contracted services such as legal fees, auditing fees, and other expert and professional contracts.professional contracts. Capital OutlayCapital Outlay This includes all vehicles and equipment over $5,000 per item, major improvements to buildings, andThis includes all vehicles and equipment over $5,000 per item, major improvements to buildings, and major improvements to streets or other infrastructure. Equipment under $5,000 per item ismajor improvements to streets or other infrastructure. Equipment under $5,000 per item is generally classified under supplies.generally classified under supplies. Contingencies and TransfersContingencies and Transfers Contingencies are an allowance in the budget for expenses that are unknown or not estimable.Contingencies are an allowance in the budget for expenses that are unknown or not estimable. Transfers are resources initially obtained by one fund that are budgeted for use by another fund.Transfers are resources initially obtained by one fund that are budgeted for use by another fund. To help the reader understand the level of city services provided by the budget, and to promoteTo help the reader understand the level of city services provided by the budget, and to promote management accountability, the City’s various funds and departments are grouped within the budgetmanagement accountability, the City’s various funds and departments are grouped within the budget documents based on their function. For example, all of the portions of the budget that provide policedocuments based on their function. For example, all of the portions of the budget that provide police services are grouped together within a given section of the budget documents. The ten functional areas usedservices are grouped together within a given section of the budget documents. The ten functional areas used to group funds and departments within the budget documents are as follows:to group funds and departments within the budget documents are as follows: Administration Liquor Administration Liquor Community Development Police Community Development Police Finance Public WorksFinance Public Works Fire Recreation Fire Recreation General Government (for items not included in other functions)General Government (for items not included in other functions) LibraryLibrary 66 CITY OF COLUMBIA HEIGHTSCITY OF COLUMBIA HEIGHTS UNDERSTANDING THE MINNESOTA PROPERTY TAX SYSTEMUNDERSTANDING THE MINNESOTA PROPERTY TAX SYSTEM Property taxes are a principal source of resources for the City of Columbia Heights’ budget. The State ofProperty taxes are a principal source of resources for the City of Columbia Heights’ budget. The State of Minnesota has established a very complex formula for how property tax levies are distributed toMinnesota has established a very complex formula for how property tax levies are distributed to residential and commercial properties. The State formula involves several factors. Examples include anresidential and commercial properties. The State formula involves several factors. Examples include an exclusion of a portion of homestead property value, and an area-wide tax on commercial property thatexclusion of a portion of homestead property value, and an area-wide tax on commercial property that is shared and distributed to communities that have a limited commercial base. However, the keyis shared and distributed to communities that have a limited commercial base. However, the key concept of the system is that the total amount of a property tax levy for a taxing district is establishedconcept of the system is that the total amount of a property tax levy for a taxing district is established first, and then that tax is shared between the individual properties within the district based on eachfirst, and then that tax is shared between the individual properties within the district based on each property’s percentage of the total property value in the district. This differs greatly from a method usedproperty’s percentage of the total property value in the district. This differs greatly from a method used in some other states, where a tax rate, sometimes called a property tax mill rate, is established first andin some other states, where a tax rate, sometimes called a property tax mill rate, is established first and then this rate is applied to the value of each property.then this rate is applied to the value of each property. Without knowing this key concept of the Minnesota property tax system, people often hold theWithout knowing this key concept of the Minnesota property tax system, people often hold the common misconception that if a property’s value decreases, the taxes on that property will alsocommon misconception that if a property’s value decreases, the taxes on that property will also decrease. This is not necessarily the case. Since property values are only used as the basis for dividingdecrease. This is not necessarily the case. Since property values are only used as the basis for dividing up the total tax levy between taxpayers, if most of the properties in the City decrease in value by theup the total tax levy between taxpayers, if most of the properties in the City decrease in value by the same percentage, each property would each generally continue to get the same share of the total Citysame percentage, each property would each generally continue to get the same share of the total City tax levy.tax levy. Not factoring in this key concept of the Minnesota property tax system also leads people into the errorNot factoring in this key concept of the Minnesota property tax system also leads people into the error of comparing taxes on properties of the same actual value in two different communities. As explainedof comparing taxes on properties of the same actual value in two different communities. As explained above, the property tax levy is shared among properties based on theirabove, the property tax levy is shared among properties based on theirproportionateproportionate values not their values not their actualactual values. For example, a $200,000 home in the City of Columbia Heights would not make up the values. For example, a $200,000 home in the City of Columbia Heights would not make up the same percentage of the total community value as a $200,000 home in the City of Blaine or the City ofsame percentage of the total community value as a $200,000 home in the City of Blaine or the City of Coon Rapids. Subsequently, the distribution of the City tax levy for a $200,000 home in ColumbiaCoon Rapids. Subsequently, the distribution of the City tax levy for a $200,000 home in Columbia Heights would be different than the distribution of the tax levy for a $200,000 home in Blaine or CoonHeights would be different than the distribution of the tax levy for a $200,000 home in Blaine or Coon Rapids. Additionally, the appraised value of the same home in two different cities will usually differ. ARapids. Additionally, the appraised value of the same home in two different cities will usually differ. A home in Columbia Heights that is appraised at $200,000 would likely have a very different appraisalhome in Columbia Heights that is appraised at $200,000 would likely have a very different appraisal value if that home was located in Blaine or Coon Rapids.value if that home was located in Blaine or Coon Rapids. One method that correctly compares the property taxes between communities using proportionateOne method that correctly compares the property taxes between communities using proportionate values is the approach that compares an average-value home for each community. When this type ofvalues is the approach that compares an average-value home for each community. When this type of comparison is performed, the City of Columbia Heights is consistently shown to be one of the lowestcomparison is performed, the City of Columbia Heights is consistently shown to be one of the lowest taxed communities in the metropolitan area. Even this method has its limitations however, as the leveltaxed communities in the metropolitan area. Even this method has its limitations however, as the level of services provided by different cities varies significantly. For example, in Columbia Heights, libraryof services provided by different cities varies significantly. For example, in Columbia Heights, library funding is part of the City levy. In all other cities in Anoka County, library funding is part of the Countyfunding is part of the City levy. In all other cities in Anoka County, library funding is part of the County levy. Likewise, comparing the Columbia Heights levy to levies for cities that do not have a full-time firelevy. Likewise, comparing the Columbia Heights levy to levies for cities that do not have a full-time fire department or cities that do not provide first responder medical services is not an appropriate “apples-department or cities that do not provide first responder medical services is not an appropriate “apples- to-apples” comparison. Consequently, when comparing the City of Columbia Heights’ levy to levies forto-apples” comparison. Consequently, when comparing the City of Columbia Heights’ levy to levies for other cities, it is necessary to also compare the levels of service provided to the residents.other cities, it is necessary to also compare the levels of service provided to the residents. 77 - This page intentionally left blank -- This page intentionally left blank - 88 CITY OF COLUMBIA HEIGHTSCITY OF COLUMBIA HEIGHTS CITY MANAGER’S 2019 BUDGET MESSAGECITY MANAGER’S 2019 BUDGET MESSAGE RecommendationRecommendation The City Manager recommends that the City Council approve the proposed 2019 budget andThe City Manager recommends that the City Council approve the proposed 2019 budget and levy. Key points supporting this recommendation are provided below.levy. Key points supporting this recommendation are provided below. Financial PlanFinancial Plan The City’s five-year financial plan is designed to:The City’s five-year financial plan is designed to: Provide for expected inflation in the cost of existing service levels.Provide for expected inflation in the cost of existing service levels. Increase service levels only for approved objectives or external mandates.Increase service levels only for approved objectives or external mandates. Reduce the use of state funding in the operating budgets, and increase its use over timeReduce the use of state funding in the operating budgets, and increase its use over time in capital budgets. This strategy reduces the exposure of on-going basic city services toin capital budgets. This strategy reduces the exposure of on-going basic city services to swings in state funding over which local residents have little control. It also graduallyswings in state funding over which local residents have little control. It also gradually increases capital funding to sustainable levels for equipment, buildings andincreases capital funding to sustainable levels for equipment, buildings and infrastructure.infrastructure. Levy property taxes at the minimum level necessary to support the above strategies,Levy property taxes at the minimum level necessary to support the above strategies, while avoiding single-year spikes up or down in property taxes.while avoiding single-year spikes up or down in property taxes. Governmental Funds RevenueGovernmental Funds Revenue The proposed city gross property tax levy for 2019 is a 5.5% increase over 2018. The gross taxThe proposed city gross property tax levy for 2019 is a 5.5% increase over 2018. The gross tax levy includes both the share of the tax levy paid by local taxpayers and the share subsidized bylevy includes both the share of the tax levy paid by local taxpayers and the share subsidized by the metro area fiscal disparities program. The amount of the 2019 fiscal disparities subsidythe metro area fiscal disparities program. The amount of the 2019 fiscal disparities subsidy could not be determined at the time this report was prepared. That subsidy amount will becould not be determined at the time this report was prepared. That subsidy amount will be known before the City Council makes its decision on the proposed 2019 tax levy however, andknown before the City Council makes its decision on the proposed 2019 tax levy however, and before proposed tax notices are mailed to each property owner.before proposed tax notices are mailed to each property owner. In 2018, the City and Economic Development Authority (EDA) began transitioning the use of theIn 2018, the City and Economic Development Authority (EDA) began transitioning the use of the Housing and Redevelopment (special district) property tax levy from funding operatingHousing and Redevelopment (special district) property tax levy from funding operating expenses, to funding redevelopment project costs. In 2018, $114,000 of the special district levyexpenses, to funding redevelopment project costs. In 2018, $114,000 of the special district levy was repurposed in this manner. The remaining $133,000 of the $247,000 special district levywas repurposed in this manner. The remaining $133,000 of the $247,000 special district levy would also be repurposed for redevelopment project costs under the proposed 2019 budget.would also be repurposed for redevelopment project costs under the proposed 2019 budget. In order to fund the operating expenses paid in prior years by the special district levy, anIn order to fund the operating expenses paid in prior years by the special district levy, an increase in the City gross tax levy of $133,000 is included within the 5.5% tax increaseincrease in the City gross tax levy of $133,000 is included within the 5.5% tax increase mentioned above. If not for this change, the proposed increase in the City’s 2019 gross tax levymentioned above. If not for this change, the proposed increase in the City’s 2019 gross tax levy would have otherwise been 4.3%.would have otherwise been 4.3%. In 2019, the City will receive $1,663,000 in state aid to local government (LGA). Under the five-In 2019, the City will receive $1,663,000 in state aid to local government (LGA). Under the five- year financial plan, only $450,000 of this LGA is allocated for use within the 2019 operatingyear financial plan, only $450,000 of this LGA is allocated for use within the 2019 operating budget. $550,000 is allocated to the governmental buildings fund, and $500,000 is allocated tobudget. $550,000 is allocated to the governmental buildings fund, and $500,000 is allocated to debt service on government buildings. The remaining $173,000 is allocated to various otherdebt service on government buildings. The remaining $173,000 is allocated to various other capital purposes. If not for this LGA, these items would otherwise be paid for with propertycapital purposes. If not for this LGA, these items would otherwise be paid for with property taxes.taxes. 99 CITY OF COLUMBIA HEIGHTSCITY OF COLUMBIA HEIGHTS CITY MANAGER’S 2019 BUDGET MESSAGECITY MANAGER’S 2019 BUDGET MESSAGE Governmental Funds Operating ExpensesGovernmental Funds Operating Expenses The proposed increase to tax-supported operating expenses of the governmental funds forThe proposed increase to tax-supported operating expenses of the governmental funds for 2019 is 3.6% for both personnel and non-personnel combined. The largest element in this2019 is 3.6% for both personnel and non-personnel combined. The largest element in this expense budget is a 3.5% cost-of-living allowance for unsettled labor agreements, includingexpense budget is a 3.5% cost-of-living allowance for unsettled labor agreements, including wages, as well as both voluntary and mandatory fringe benefits. Additionally, it includes:wages, as well as both voluntary and mandatory fringe benefits. Additionally, it includes: $26,000 for a state-mandated increase in annual employer retirement contributions on$26,000 for a state-mandated increase in annual employer retirement contributions on behalf of police officers and firefighters.behalf of police officers and firefighters. $27,000 for on-going information systems costs that were deferred and charged to fund$27,000 for on-going information systems costs that were deferred and charged to fund balance in prior years.balance in prior years. Fund Balance of the General FundFund Balance of the General Fund With resolution 95-40, the City Council established a target fund balance for the general fund ofWith resolution 95-40, the City Council established a target fund balance for the general fund of 45% of each following year’s budget. Based on available data, city staff estimate that the45% of each following year’s budget. Based on available data, city staff estimate that the proposed 2019 budget will result in a fund balance of $5,885,000 in the general fund atproposed 2019 budget will result in a fund balance of $5,885,000 in the general fund at December 31, 2019. This will meet the 45% target, assuming that service levels and annualDecember 31, 2019. This will meet the 45% target, assuming that service levels and annual inflation for 2020 will be similar to 2019.inflation for 2020 will be similar to 2019. Utility FundsUtility Funds Customer utility rates for water, sewer, storm water, and refuse, are set by resolutions adoptedCustomer utility rates for water, sewer, storm water, and refuse, are set by resolutions adopted periodically by the City Council. The last such resolution, 2015-98, set rates through 2019. Afterperiodically by the City Council. The last such resolution, 2015-98, set rates through 2019. After analyzing the financial condition of the utility funds, as well as the physical condition andanalyzing the financial condition of the utility funds, as well as the physical condition and capacity of the utility systems, city staff report the following:capacity of the utility systems, city staff report the following: Water FundWater Fund The 2019 rate under resolution 2015-98 is not sufficient to keep this fund financiallyThe 2019 rate under resolution 2015-98 is not sufficient to keep this fund financially sound for 2019 or beyond.sound for 2019 or beyond. Sewer FundSewer Fund The 2019 rate under resolution 2015-98 will probably be sufficient for 2019, butThe 2019 rate under resolution 2015-98 will probably be sufficient for 2019, but increases greater than the general rate of inflation will be required after 2019 for thisincreases greater than the general rate of inflation will be required after 2019 for this fund to be sustainable.fund to be sustainable. Storm Water FundStorm Water Fund The 2019 rate under resolution 2015-98 will probably be sufficient for 2019, butThe 2019 rate under resolution 2015-98 will probably be sufficient for 2019, but increases greater than the general rate of inflation may be required after 2019 for thisincreases greater than the general rate of inflation may be required after 2019 for this fund to be sustainable, depending on the availability of intergovernmental grants forfund to be sustainable, depending on the availability of intergovernmental grants for capital projects.capital projects. Refuse FundRefuse Fund The 2019 rate under resolution 2015-98 will clearly be sufficient for 2019. Barring anyThe 2019 rate under resolution 2015-98 will clearly be sufficient for 2019. Barring any unforeseen legislative mandate, future rate increases equal to the general rate ofunforeseen legislative mandate, future rate increases equal to the general rate of inflation should be sufficient to keep this fund sustainable.inflation should be sufficient to keep this fund sustainable. 1010 CITY OF COLUMBIA HEIGHTSCITY OF COLUMBIA HEIGHTS CITY MANAGER’S 2019 BUDGET MESSAGECITY MANAGER’S 2019 BUDGET MESSAGE The 2019 rates under resolution 2015-98 provide for a 3.5% rate increase over 2018, for each ofThe 2019 rates under resolution 2015-98 provide for a 3.5% rate increase over 2018, for each of the four utility funds. Based on the staff report above, the proposed 2019 budget retains thatthe four utility funds. Based on the staff report above, the proposed 2019 budget retains that 3.5% rate increase for sewer, storm water, and refuse; but provides for a 6.5% increase in the3.5% rate increase for sewer, storm water, and refuse; but provides for a 6.5% increase in the water rate.water rate. In terms of dollar effect, the 2019 rates under resolution 2015-98 increase the combinedIn terms of dollar effect, the 2019 rates under resolution 2015-98 increase the combined average quarterly residential bill by $8.22. The proposed 2019 budget, by further increasing theaverage quarterly residential bill by $8.22. The proposed 2019 budget, by further increasing the water rate, adds an additional $2.79 to the average quarterly residential bill.water rate, adds an additional $2.79 to the average quarterly residential bill. A key long-term issue within the utility funds is that past annual rate increases have been equalA key long-term issue within the utility funds is that past annual rate increases have been equal to or only slightly greater than the general rate of inflation. This practice has only beento or only slightly greater than the general rate of inflation. This practice has only been adequate for the operating costs of the utility funds. The cost of replacing the City’s utilityadequate for the operating costs of the utility funds. The cost of replacing the City’s utility infrastructure has increased significantly more than the general rate of inflation, and willinfrastructure has increased significantly more than the general rate of inflation, and will continue to do so, due to the age of the infrastructure. This issue has caused severalcontinue to do so, due to the age of the infrastructure. This issue has caused several infrastructure projects to be deferred beyond the date at which engineering standards adviseinfrastructure projects to be deferred beyond the date at which engineering standards advise replacement.replacement. Governmental Buildings FundGovernmental Buildings Fund The 2017 city council goals report established the objective of completing a master plan for cityThe 2017 city council goals report established the objective of completing a master plan for city hall. The architect’s report on various options under that plan was completed and issued to thehall. The architect’s report on various options under that plan was completed and issued to the City Council in 2018. As a next step under this city council objective, the 2019 budget includesCity Council in 2018. As a next step under this city council objective, the 2019 budget includes the most popular option under that plan. In broad terms, this option includes the followingthe most popular option under that plan. In broad terms, this option includes the following sources and uses:sources and uses: Existing New Existing New Fund Balance GO Bonds Fund Balance GO Bonds Construct new city hall next to Murzyn Hall $6,000,000 $2,000,000Construct new city hall next to Murzyn Hall $6,000,000 $2,000,000 Update Murzyn Hall and connect to city hall - 2,000,000Update Murzyn Hall and connect to city hall - 2,000,000 Financing costs - 100,000 Financing costs - 100,000 Note, by adopting a budget with this item in it, the Council neither authorizes constructionNote, by adopting a budget with this item in it, the Council neither authorizes construction contracts, nor authorizes issuance of bonds. Those steps require significant separate Councilcontracts, nor authorizes issuance of bonds. Those steps require significant separate Council actions and have specific additional public notice requirements. Further note, using thisactions and have specific additional public notice requirements. Further note, using this particular option as a “placeholder” in the 2019 budget, does not prevent the City Council fromparticular option as a “placeholder” in the 2019 budget, does not prevent the City Council from ultimately choosing some other option, or combination of options, under the master plan forultimately choosing some other option, or combination of options, under the master plan for city hall.city hall. In ConclusionIn Conclusion As proposed, I judge that the 2019 budget and levy supports the vision and objectives of theAs proposed, I judge that the 2019 budget and levy supports the vision and objectives of the City of Columbia Heights’ 2017 goals report, and is feasible within the constraints of the City ofCity of Columbia Heights’ 2017 goals report, and is feasible within the constraints of the City of Columbia Heights’ five-year financial plan. As always, I want to thank the City Finance Director,Columbia Heights’ five-year financial plan. As always, I want to thank the City Finance Director, Joe Kloiber, and the finance staff, for their dedication in delivering insightful analysis of theJoe Kloiber, and the finance staff, for their dedication in delivering insightful analysis of the City’s financial position, both as it is now and for the next five years.City’s financial position, both as it is now and for the next five years. Walter R. Fehst, City ManagerWalter R. Fehst, City Manager 1111 - This page intentionally left blank -- This page intentionally left blank - 1212 SUMMARY BUDGET INFORMATIONSUMMARY BUDGET INFORMATION 1313 - This page intentionally left blank -- This page intentionally left blank - 1414 1515 1616 All Budgetary FundsAll Budgetary Funds Expenditures by Functional AreaExpenditures by Functional Area 2019 Budget2019 Budget AdministrationAdministration 1,320,5301,320,530 RecreationRecreation Debt ServiceDebt Service CommunityCommunity 1,039,6491,039,649 1,920,7001,920,700 DevelopmentDevelopment 1,323,2001,323,200 PublicPublic FinanceFinance WorksWorks 1,619,1001,619,100 21,868,36821,868,368 Utility FundsUtility Funds FireFire and Capitaland Capital 2,057,6002,057,600 ProjectsProjects GeneralGeneral GovernmentGovernment 369,700369,700 LibraryLibrary 1,002,7001,002,700 Liquor ExcludingLiquor Excluding Cost of GoodsCost of Goods 2,239,3002,239,300 Public WorksPublic Works General FundGeneral Fund PolicePolice 2,764,8232,764,823 5,149,5005,149,500 Includes Interfund TransfersIncludes Interfund Transfers 1717 - This page intentionally left blank -- This page intentionally left blank - 1818 All Budgetary FundsAll Budgetary Funds Revenues by SourceRevenues by Source 2019 Budget2019 Budget Transfers In & NonTransfers In & Non Revenue ReceiptsRevenue Receipts 5,486,9005,486,900 Operating Tax LevyOperating Tax Levy 11,512,80111,512,801 Gross Profit LiquorGross Profit Liquor 2,121,9002,121,900 TIF, HRA & BondTIF, HRA & Bond LevyLevy 946,023946,023 Utility SalesUtility Sales 8,886,5788,886,578 Licenses & PermitsLicenses & Permits 744,800744,800 IntergovernmentalIntergovernmental RevenueRevenue 4,386,9254,386,925 MiscellaneousMiscellaneous Fines & ForfeitsFines & Forfeits Charges for ServicesCharges for Services 630,325630,325 98,50098,500 655,605655,605 Includes Interfund TransfersIncludes Interfund Transfers 1919 - This page intentionally left blank -- This page intentionally left blank - 2020 City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 Summary by FundSummary by Fund ActualActualActualActualAdoptedAdoptedAdoptedAdopted 20162016201720172018201820192019 RevenuesRevenues 101General Fund11,186,42511,452,61311,904,00012,597,000101General Fund11,186,42511,452,61311,904,00012,597,000 201201Planning & InspectionsPlanning & Inspections491,822491,822535,468535,468469,682469,682503,600503,600 204204EDAEDA300,490300,490295,918295,918448,242448,242244,600244,600 212212State Aid MaintenanceState Aid Maintenance286,091286,091181,461181,461192,250192,250192,625192,625 225225Cable TelevisionCable Television271,601271,601252,202252,202227,400227,400217,425217,425 226226Special ProjectsSpecial Projects482,917482,917276,028276,02825,00025,000-- 228228Downtown ParkingDowntown Parking------25,00025,000 240240LibraryLibrary842,300842,300893,353893,353952,644952,6441,002,7001,002,700 261261After School ProgramsAfter School Programs20,63020,63021,75421,75422,00022,00022,00022,000 26226221st Century Arts21st Century Arts--1,5491,549---- 272272Public Safety Grants - OtherPublic Safety Grants - Other145,849145,849119,773119,773---- 315315Sull-Shores: TX GO Bonds 2008ASull-Shores: TX GO Bonds 2008A105,916105,916106,942106,942105,600105,600105,900105,900 341341G.O. Street Rehab Bonds 2007AG.O. Street Rehab Bonds 2007A1,2011,201------ 343343GO Public Safety Ctr. Bonds 2008BGO Public Safety Ctr. Bonds 2008B602,845602,845628,162628,162---- 344344GO Public Facilities Bonds 2009AGO Public Facilities Bonds 2009A310,236310,236308,110308,110251,800251,800219,329219,329 345345GO Improv/Rev Bonds 2013GO Improv/Rev Bonds 2013365,333365,33378,76578,76535,10035,10032,00032,000 346346GO Library 2015GO Library 2015473,246473,246477,706477,706464,967464,967456,754456,754 347347GO Public Safety Ctr. Bonds 2017BGO Public Safety Ctr. Bonds 2017B--8,668,7008,668,700563,053563,053518,946518,946 371371TIF T4: 4747 CentralTIF T4: 4747 Central183,304183,304163,551163,55181,00081,00082,00082,000 372372Huset Park Area TIF (T6)Huset Park Area TIF (T6)2,988,9522,988,952394,176394,176332,000332,000204,600204,600 373373EDA TIF Revenue Bonds 2007EDA TIF Revenue Bonds 20072,415,5162,415,516------ 376376Tax Increment BondsTax Increment Bonds10,66210,66231,44031,440---- 385385Multi-Use RedevelopmentMulti-Use Redevelopment26,62826,62828,25128,251---- 389389R8: Transition BlockR8: Transition Block44,40244,40248,69348,693---- 402402Total State Aid ConstructionTotal State Aid Construction943,606943,6061,943,9161,943,916300,000300,0001,600,0001,600,000 408408EDA Redevelopment Project FDEDA Redevelopment Project FD--1,028,9451,028,945--250,000250,000 411411Capital Improvements-Gen Govt BldgCapital Improvements-Gen Govt Bldg339,385339,385864,000864,0001,683,0001,683,0004,693,0004,693,000 412412Capital Improvements ParksCapital Improvements Parks274,908274,908435,251435,251391,250391,25077,50077,500 430430Infrastructure FundInfrastructure Fund286,125286,125252,604252,604110,000110,000112,000112,000 431431Cap Equip Replacement-General FundCap Equip Replacement-General Fund290,448290,448280,600280,600256,000256,000106,000106,000 432432Cap Equip Replacement - SewerCap Equip Replacement - Sewer28,20028,20028,70028,70027,00027,00032,00032,000 433433Cap Equip Replacement - WaterCap Equip Replacement - Water103,434103,434103,929103,929106,000106,000107,000107,000 434434Cap Equip Replacement - GarageCap Equip Replacement - Garage4,5004,5004,6004,6004,4004,4004,5004,500 437437Cap Equip Replacement - Information SytemsCap Equip Replacement - Information Sytems3,9003,9004,5004,5002,0002,0002,0002,000 438438Cap Equip Replacement-Storm SewerCap Equip Replacement-Storm Sewer5,1005,10021,28221,2825,0005,00010,00010,000 439439Cap Equip Replacement - FireCap Equip Replacement - Fire100100------ 601601Water UtilityWater Utility3,470,6483,470,6483,253,2873,253,2873,058,3643,058,3643,205,5503,205,550 602602Sewer UtilitySewer Utility2,421,6532,421,6532,110,3492,110,3491,974,3101,974,3101,989,7731,989,773 603603Refuse FundRefuse Fund1,979,8591,979,8592,087,5822,087,5822,067,2282,067,2282,089,3082,089,308 604604Storm Sewer FundStorm Sewer Fund1,549,4361,549,436525,141525,141444,275444,275455,097455,097 609609LiquorLiquor8,468,0958,468,0959,142,5589,142,5588,675,0008,675,0008,619,0008,619,000 631631Water Fund Debt ServiceWater Fund Debt Service268,550268,550163,600163,600145,200145,20078,50078,500 632632Sewer Fund Debt ServiceSewer Fund Debt Service40,05040,05041,10041,10062,00062,00079,00079,000 634634Storm Sewer Debt ServiceStorm Sewer Debt Service265,558265,55893,60093,60044,10044,10063,10063,100 639639Liquor Fund Debt ServiceLiquor Fund Debt Service392,321392,321390,355390,355268,200268,200304,400304,400 651651Water Construction FundWater Construction Fund2082082,5162,516---- 652652Sewer Construction FundSewer Construction Fund207,566207,566203,825203,825---- 653653Storm Sewer Construction FundStorm Sewer Construction Fund3,8863,8862,0002,000--362,000362,000 701701Central GarageCentral Garage578,630578,630681,680681,680682,485682,485657,500657,500 705705Building MaintenanceBuilding Maintenance250,317250,317290,100290,100205,500205,500249,750249,750 720720Information SystemsInformation Systems337,400337,400522,993522,993335,000335,000385,000385,000 Total RevenueTotal Revenue44,070,24944,070,24949,443,63149,443,63136,921,05036,921,05041,956,45741,956,457 2121 City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 Summary by FundSummary by Fund ActualActualActualActualAdoptedAdoptedAdoptedAdopted 20162016201720172018201820192019 ExpensesExpenses General FundGeneral Fund 101.41110101.41110Mayor-CouncilMayor-Council155,215155,215133,630133,630156,938156,938174,100174,100 101.41320101.41320City ManagerCity Manager448,210448,210462,354462,354567,724567,724568,620568,620 101.41410101.41410City ClerkCity Clerk95,62895,62862,26562,265111,778111,77865,82065,820 101.41510101.41510FinanceFinance786,465786,465842,488842,488891,800891,800922,300922,300 101.41550101.41550AssessingAssessing123,814123,814124,276124,276126,012126,012126,265126,265 101.41610101.41610Legal ServicesLegal Services191,958191,958176,141176,141176,300176,300181,400181,400 101.41940101.41940City HallCity Hall125,039125,039143,411143,411154,000154,000157,700157,700 101.42100101.42100PolicePolice3,907,2763,907,2764,282,8714,282,8714,662,6794,662,6794,837,8004,837,800 101.42200101.42200FireFire1,319,2141,319,2141,409,8221,409,8221,429,8571,429,8571,355,8001,355,800 101.42300101.42300Property InspectionsProperty Inspections176,664176,664191,258191,258208,172208,172406,800406,800 101.43100101.43100EngineeringEngineering507,880507,880490,051490,051403,165403,165383,830383,830 101.43121101.43121StreetsStreets781,010781,010779,394779,394892,169892,169903,834903,834 101.43160101.43160Street LightingStreet Lighting143,907143,907148,536148,536160,832160,832169,601169,601 101.43170101.43170Traffic Signs & SignalsTraffic Signs & Signals95,66195,66181,16681,16698,31298,312106,797106,797 101.45000101.45000Recreation AdministrationRecreation Administration209,588209,588220,766220,766229,218229,218238,652238,652 101.45001101.45001Youth AthleticsYouth Athletics31,31631,31636,90336,90343,23243,23251,61151,611 101.45003101.45003Adult AthleticsAdult Athletics27,36627,36628,97128,97130,32130,32138,21138,211 101.45004101.45004Youth EnrichmentYouth Enrichment44,32544,32563,30763,30781,26481,26488,85088,850 101.45005101.45005Travel AthleticsTravel Athletics21,91321,91324,22324,22338,20438,20444,28644,286 101.45030101.45030Trips & OutingsTrips & Outings37,19137,19139,45639,45639,42739,42740,07040,070 101.45040101.45040Senior CitizensSenior Citizens86,36586,36588,39988,39991,60691,60693,73793,737 101.45050101.45050Recognition/Special EventsRecognition/Special Events39,99239,99241,91741,91740,90040,90042,00042,000 101.45129101.45129Murzyn HallMurzyn Hall187,399187,399197,425197,425256,052256,052200,632200,632 101.45130101.45130Hylander CenterHylander Center71,26071,26067,54167,54187,79387,79389,00089,000 101.45200101.45200ParksParks903,820903,820906,999906,999959,042959,042993,020993,020 101.46102101.46102Urban ForestryUrban Forestry146,500146,500144,353144,353172,641172,641207,741207,741 101.49200101.49200ContingenciesContingencies--7,9957,99535,00035,00035,00035,000 101.49300101.49300TransfersTransfers88,91788,917--1,400,0001,400,000135,000135,000 101101TotalTotal10,753,89410,753,89411,195,91811,195,91813,544,43813,544,43812,658,47712,658,477 2222 City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 Summary by FundSummary by Fund ActualActualActualActualAdoptedAdoptedAdoptedAdopted 20162016201720172018201820192019 Planning & InspectionsPlanning & Inspections 201.42400201.42400Planning & InspectionsPlanning & Inspections373,794373,794460,714460,714469,682469,682503,600503,600 Economic Development AuthorityEconomic Development Authority 204.46314204.46314Econ Development AuthorityEcon Development Authority257,602257,602308,743308,743448,242448,242244,600244,600 State Aid MaintenanceState Aid Maintenance 212.43190212.43190State Aid MaintenanceState Aid Maintenance205,186205,186660,631660,631230,347230,347246,891246,891 212.43191212.43191State Aid Gen'l ConstructionState Aid Gen'l Construction----130,000130,00095,00095,000 Cable TelevisionCable Television 225.49844225.49844Cable TelevisionCable Television149,814149,81489,31389,313190,331190,331204,325204,325 Special ProjectsSpecial Projects 226.46317226.46317Downtown ParkingDowntown Parking17,23317,23314,13314,13325,00025,000-- 226.49846226.49846Special ProjectsSpecial Projects--27,26327,26370,00070,000300,000300,000 Downtown ParkingDowntown Parking 228.46317228.46317Downtown ParkingDowntown Parking------25,00025,000 LibraryLibrary 240.45500240.45500LibraryLibrary783,812783,812846,606846,606952,644952,6441,002,7001,002,700 After School ProgramsAfter School Programs 261.45029261.45029Program Revenue ExpendedProgram Revenue Expended53,92053,92038,29238,29243,56243,56244,30044,300 21st Century Arts21st Century Arts 262.45020262.450202017 - 20 Contract2017 - 20 Contract--1,5491,549--45,30045,300 Public Safety Grant - OtherPublic Safety Grant - Other 272.42202272.42202Safer Grant 2015 - 2017Safer Grant 2015 - 2017145,849145,849119,773119,773--00 BondsBonds 315.47000315.47000Sull-Shores: TX GO Bonds 2008ASull-Shores: TX GO Bonds 2008A99,23799,237100,808100,80897,80097,80098,90098,900 341.47000341.47000GO Street Rehab BondsGO Street Rehab Bonds113,254113,25413,26213,262---- 343.47000343.47000GO Public Safety Ctr. Bonds 2008BGO Public Safety Ctr. Bonds 2008B622,309622,309439,524439,524622,300622,300-- 344.47000344.47000G.O. Public Facilities BondsG.O. Public Facilities Bonds298,573298,573292,649292,649297,900297,900256,100256,100 345.47000345.47000GO Improv/Rev Bonds 2013GO Improv/Rev Bonds 2013121,421121,421589,838589,83851,50051,50050,90050,900 346.47000346.47000GO Library 2013GO Library 2013203,254203,254459,363459,363459,100459,100461,000461,000 347.47000347.47000GO Public Safety Ctr. Bonds 2017BGO Public Safety Ctr. Bonds 2017B--8,668,1608,668,160481,720481,720532,200532,200 TIF DistrictsTIF Districts 371.47000371.47000TIF T4: 4747 CentralTIF T4: 4747 Central83,58683,58690,40290,40285,80085,80088,10088,100 372.47000372.47000Huset Park Area TIF (T6)Huset Park Area TIF (T6)2,583,7482,583,748469,946469,946332,000332,000331,900331,900 373.47000373.47000EDA TIF Revenue Bonds 2007EDA TIF Revenue Bonds 20072,683,8052,683,805------ 376.46800376.46800TIF DistrictsTIF Districts-65,445-65,44532,59132,591---- 376.47000376.47000Tax Increment BondsTax Increment Bonds93093018,08618,086---- 385.47000385.47000Multi-Use Redevelopment BondsMulti-Use Redevelopment Bonds1,7001,7005,2065,206---- 389.47000389.47000R8: Transition BlockR8: Transition Block41,25241,25246,26746,267---- 402402Total State Aid ConstructionTotal State Aid Construction477,525477,525403,622403,622450,000450,0001,570,0001,570,000 408.46414408.46414EDA Redevelopment Project FDEDA Redevelopment Project FD--2,8012,801--250,000250,000 Capital Improvements-Gen Govt BldgCapital Improvements-Gen Govt Bldg 411.41940411.41940City HallCity Hall30,50330,5032,9552,955--10,100,00010,100,000 411.42100411.42100PolicePolice1,2001,200--19,00019,000-- 411.42200411.42200FireFire1,2001,200------ 411.45500411.45500LibraryLibrary--44,06644,066---- 411.49950411.49950Central GarageCentral Garage------75,00075,000 Capital Improvements ParksCapital Improvements Parks 412.45200412.45200ParksParks42,03042,03059,39659,39625,00025,00018,00018,000 Infrastructure FundInfrastructure Fund 430.46323430.46323Capital Improvement ExpenseCapital Improvement Expense119,173119,173408408278,366278,366573,005573,005 Cap Equip Replacement-General FundCap Equip Replacement-General Fund 431.41940431.41940General Government BuildingsGeneral Government Buildings--28,00028,000---- 431.42100431.42100PolicePolice158,570158,570134,534134,534137,946137,946311,700311,700 431.42200431.42200FireFire53,01853,018117,326117,326315,000315,000295,000295,000 2323 City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 Summary by FundSummary by Fund ActualActualActualActualAdoptedAdoptedAdoptedAdopted 20162016201720172018201820192019 431.43100Engineering-10,99525,000-431.43100Engineering-10,99525,000- 431.43121Streets16,950162,986-228,000431.43121Streets16,950162,986-228,000 431.45000Recreation Administration---65,000431.45000Recreation Administration---65,000 431.45200Parks44,109-110,000-431.45200Parks44,109-110,000- 431.46102 Urban Forestry---42,150431.46102 Urban Forestry---42,150 Cap Equip Replacement - SewerCap Equip Replacement - Sewer 432.49499Non-Operating61,845---432.49499Non-Operating61,845--- Cap Equip Replacement - WaterCap Equip Replacement - Water 433.49449Non-Operating141,845---433.49449Non-Operating141,845--- Cap Equip Replacement - ISCap Equip Replacement - IS 437.49980Information Systems13,26312,6995,0005,000437.49980Information Systems13,26312,6995,0005,000 Cap Equip ReplacementCap Equip Replacement 438.49699Storm Sewer Non-Operating-35,017--438.49699Storm Sewer Non-Operating-35,017-- Cap Equip Replacement-FireCap Equip Replacement-Fire 439.42200Fire17,886---439.42200Fire17,886--- Water UtilityWater Utility 601.49400Source of Supply1,426,4601,546,3261,386,7331,575,000601.49400Source of Supply1,426,4601,546,3261,386,7331,575,000 601.49430Distribution997,476987,9901,108,2291,095,383601.49430Distribution997,476987,9901,108,2291,095,383 601.49440Administration & General172,588164,817146,400148,800601.49440Administration & General172,588164,817146,400148,800 601.49449Non-Operating268,000162,000145,00078,000601.49449Non-Operating268,000162,000145,00078,000 Sewer UtilitySewer Utility 602.49450Collections505,923663,340677,814772,135602.49450Collections505,923663,340677,814772,135 602.49480Disposal974,3601,053,3181,101,7251,133,800602.49480Disposal974,3601,053,3181,101,7251,133,800 602.49490Administration & General171,635164,717146,400148,800602.49490Administration & General171,635164,717146,400148,800 602.49499Non-Operating40,000240,22562,00079,000602.49499Non-Operating40,000240,22562,00079,000 Refuse FundRefuse Fund 603.49510Refuse Disposal1,641,2391,674,1721,929,0001,703,400603.49510Refuse Disposal1,641,2391,674,1721,929,0001,703,400 603.49520Collection & Disposal153,824283,199115,924118,647603.49520Collection & Disposal153,824283,199115,924118,647 603.49530Recycling128,410141,816137,155170,598603.49530Recycling128,410141,816137,155170,598 603.49540Hazardous Waste10,68312,81613,80115,242603.49540Hazardous Waste10,68312,81613,80115,242 Storm Sewer FundStorm Sewer Fund 604.49650Collections308,029370,451386,484402,118604.49650Collections308,029370,451386,484402,118 604.49690Administration & General1,1709061,1001,200604.49690Administration & General1,1709061,1001,200 604.49699Non-Operating133,00093,64344,00063,650604.49699Non-Operating133,00093,64344,00063,650 LiquorLiquor 609.49791Liquor Store #13,818,5763,710,2363,888,7003,870,100609.49791Liquor Store #13,818,5763,710,2363,888,7003,870,100 609.49792Liquor Store #23,074,8743,026,7883,148,0003,159,400609.49792Liquor Store #23,074,8743,026,7883,148,0003,159,400 609.49793Liquor Store #31,185,1481,167,0021,274,1001,246,500609.49793Liquor Store #31,185,1481,167,0021,274,1001,246,500 609.49794Liquor Non-Operating550,818549,200415,000449,400609.49794Liquor Non-Operating550,818549,200415,000449,400 Water Fund Debt ServiceWater Fund Debt Service 631.47000Water Fund Bonds22,25719,31217,10014,500631.47000Water Fund Bonds22,25719,31217,10014,500 Sewer Fund Debt ServiceSewer Fund Debt Service 632.47000Bonds5,5436,6759,6008,600632.47000Bonds5,5436,6759,6008,600 632.49449 Sewer Fund Debt Service132,288---632.49449 Sewer Fund Debt Service132,288--- Storm Sewer Debt ServiceStorm Sewer Debt Service 634.47000Storm Sewer Bonds12,90110,6049,5009,100634.47000Storm Sewer Bonds12,90110,6049,5009,100 639.47000Liquor Debt Service191,807161,75477,20069,400639.47000Liquor Debt Service191,807161,75477,20069,400 Water Construction FundWater Construction Fund 651.49449Non-Operating439,054-65,00065,000651.49449Non-Operating439,054-65,00065,000 Sewer Construction FundSewer Construction Fund 652.49499Non-Operating522,95111,434250,000170,000652.49499Non-Operating522,95111,434250,000170,000 Storm Sewer ConstructionStorm Sewer Construction 653.49699Storm Sewer Construction Fund1,447,579-165,000505,000653.49699Storm Sewer Construction Fund1,447,579-165,000505,000 2424 City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 Summary by FundSummary by Fund ActualActualActualActualAdoptedAdoptedAdoptedAdopted 20162016201720172018201820192019 Central GarageCentral Garage 701.49950701.49950Central GarageCentral Garage575,147575,147590,699590,699723,060723,060746,754746,754 Building MaintenanceBuilding Maintenance 705.49970705.49970Building MaintenanceBuilding Maintenance243,535243,535176,574176,574205,448205,448226,595226,595 Information SystemsInformation Systems 720.49980720.49980Information SystemsInformation Systems355,511355,511344,835344,835382,575382,575393,000393,000 Total ExpenseTotal Expense40,219,53040,219,53043,339,49143,339,49137,929,72637,929,72649,161,27049,161,270 2525 - This page intentionally left blank -- This page intentionally left blank - 2626 2727 - This page intentionally left blank -- This page intentionally left blank - 2828 General Fund, Library & EDAGeneral Fund, Library & EDA Expenditures by ClassificationExpenditures by Classification 2019 Budget2019 Budget Contingencies &Contingencies & TransfersTransfers Capital OutlayCapital Outlay 229,400229,400 7,0007,000 Other Services &Other Services & ChargesCharges 2,629,0642,629,064 SuppliesSupplies 677,540677,540 Personal ServicesPersonal Services 10,362,77310,362,773 2929 - This page intentionally left blank -- This page intentionally left blank - 3030 General Fund, Library FundGeneral Fund, Library Fund & EDA Revenue by Source& EDA Revenue by Source 2019 Budget2019 Budget OtherOther 568,300568,300 TransfersTransfers Charge forCharge for & Non-Revenue& Non-Revenue ServicesServices ReceiptsReceipts 614,105614,105 483,400483,400 Intergovern-Intergovern- mentalmental 930,300930,300 TaxesTaxes 11,248,19511,248,195 3131 - This page intentionally left blank -- This page intentionally left blank - 3232 3333 - This page intentionally left blank -- This page intentionally left blank - 3434 DETAILEDDETAILEDBUDGETBUDGETINFORMATIONINFORMATION 3535 - This page intentionally left blank -- This page intentionally left blank - 3636 20192019 CitizensCitizens City CouncilCity Council Charter Commission Economic Development Authority Charter Commission Economic Development Authority Library Board Traffic Commission Library Board Traffic Commission Park & Recreation Commission Housing & Redevelopment Authority Park & Recreation Commission Housing & Redevelopment Authority Planning & Zoning Commission Planning & Zoning Commission LegalLegal City ManagerCity Manager Human ResourcesHuman Resources RecreationRecreation CommunicationsCommunications Director / Assistant toDirector / Assistant toCity ClerkCity Clerk DirectorDirector CoordinatorCoordinator the City Managerthe City Manager AdministrativeAdministrative Assistant - HumanAssistant - Human ResourcesResources CommunityCommunity FinanceFinance LibraryLibraryPublic WorksPublic Works PolicePolice Fire ChiefFire ChiefDevelopmentDevelopment DirectorDirector DirectorDirectorDirectorDirector ChiefChief DirectorDirector 3737 - This page intentionally left blank -- This page intentionally left blank - 3838 ADMINISTRATIONADMINISTRATION EXPENDITURE SUMMARYEXPENDITURE SUMMARY 1,400,0001,400,000 1,200,0001,200,000 1,000,0001,000,000 800,000800,000 600,000600,000 400,000400,000 200,000200,000 00 20162017201820192016201720182019 Personal ServicesPersonal ServicesSuppliesSuppliesOther Services & ChargesOther Services & Charges Capital OutlayCapital OutlayContingencies & TransfersContingencies & Transfers 3939 - This page intentionally left blank -- This page intentionally left blank - 4040 City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 AdministrationAdministration CityCityLegalLegalCableCable Mayor-CouncilMayor-CouncilCity ManagerCity ManagerClerkClerkAssessingAssessingServicesServicesTVTV 101101101101101101101101101101225225 RevenueRevenue 3099930999TaxesTaxes162,199162,199475,244475,24432,03332,033114,841114,841136,395136,395-- 3199931999Licenses & PermitsLicenses & Permits------------ 3299932999IntergovernmentalIntergovernmental7,5977,59722,26022,2601,5001,5005,3805,3806,3896,389-- 3399933999Charge for ServicesCharge for Services------3,0003,000---- 3499934999Fines & ForfeitsFines & Forfeits--------35,00035,000-- 3599935999MiscellaneousMiscellaneous1,4541,4544,2554,2552872871,0281,0281,2211,221217,425217,425 3699936999Sales and Related ChargesSales and Related Charges------------ 3919939199Transfers & Non Rev ReceiptsTransfers & Non Rev Receipts--58,51558,51531,43731,437------ Total RevenueTotal Revenue171,250171,250560,274560,27465,25765,257124,249124,249179,005179,005217,425217,425 ExpensesExpenses 09990999Personal ServicesPersonal Services105,200105,200523,300523,30053,80053,8007,9007,900--51,30051,300 19991999SuppliesSupplies9009004,4004,4003503506565--9,8009,800 29992999Other Services and ChargesOther Services and Charges63,30063,30040,92040,92011,67011,670118,300118,300181,400181,40078,72578,725 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers4,7004,700--------64,50064,500 Total ExpensesTotal Expenses174,100174,100568,620568,62065,82065,820126,265126,265181,400181,400204,325204,325 SummarySummary Change to Fund BalanceChange to Fund Balance-2,850-2,850-8,346-8,346-563-563-2,016-2,016-2,395-2,39513,10013,100 4141 - This page intentionally left blank -- This page intentionally left blank - 4242 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: MAYOR-COUNCILDEPARTMENT: MAYOR-COUNCIL 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4111041110MAYOR-COUNCILMAYOR-COUNCILExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services94,57294,57274,15774,15790,92990,929105,200105,200105,200105,200105,200105,200 19991999SuppliesSupplies1,4451,4451,0851,085600600900900900900900900 29992999Other Services & ChargesOther Services & Charges48,10648,10656,34456,34459,90959,90963,30063,30063,30063,30063,30063,300 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers11,09211,0922,0442,0445,5005,5004,7004,7004,7004,7004,7004,700 TOTALS: MAYOR-COUNCILTOTALS: MAYOR-COUNCIL155,215155,215133,630133,630156,938156,938174,100174,100174,100174,100174,100174,100 Activity DescriptionActivity Description The City Council is the legislative branch of city government. The Council is responsible for the establishment ofThe City Council is the legislative branch of city government. The Council is responsible for the establishment of policies and the adoption of local ordinances and resolutions. The Council has full authority over the financialpolicies and the adoption of local ordinances and resolutions. The Council has full authority over the financial affairs of the City and provides for the collection of all revenue and other assets, the auditing and settlements ofaffairs of the City and provides for the collection of all revenue and other assets, the auditing and settlements of accounts, and the safekeeping and disbursement of public monies. They appoint the City Manager and members ofaccounts, and the safekeeping and disbursement of public monies. They appoint the City Manager and members of various advisory boards and commissions. The Council consists of a Mayor who is elected for a two-year term andvarious advisory boards and commissions. The Council consists of a Mayor who is elected for a two-year term and four Councilmembers who are elected at large for staggered four-year terms.four Councilmembers who are elected at large for staggered four-year terms. ObjectivesObjectives 1. To provide quality services with limited funding.1. To provide quality services with limited funding. 2. To understand and adapt to the demographic changes taking place in the City.2. To understand and adapt to the demographic changes taking place in the City. 3. Promote the City in a positive and professional way.3. Promote the City in a positive and professional way. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Mayor Council Budget increased by $17,162 or 10.9% from 2018 to 2019The Mayor Council Budget increased by $17,162 or 10.9% from 2018 to 2019 Personal Services increased by $14,271 due to estimating five health insurance participantsinstead of four.Personal Services increased by $14,271 due to estimating five health insurance participantsinstead of four. Other Services and Charges had an overall increase of $3,391. Significant changes include an increase to liabilityOther Services and Charges had an overall increase of $3,391. Significant changes include an increase to liability insurance, IS internal services, and Memberships.insurance, IS internal services, and Memberships. 4343 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CITY MANAGERDEPARTMENT: CITY MANAGER 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4132041320CITY MANAGERCITY MANAGERExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services425,123425,123434,414434,414509,750509,750523,300523,300523,300523,300523,300523,300 19991999SuppliesSupplies2,8852,8851,2141,2145,7005,7004,4004,4004,4004,4004,4004,400 29992999Other Services & ChargesOther Services & Charges20,20220,20226,72726,72737,27437,27440,92040,92040,92040,92040,92040,920 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers----15,00015,00020,00020,00020,00020,000-- TOTALS: CITY MANAGERTOTALS: CITY MANAGER448,210448,210462,354462,354567,724567,724588,620588,620588,620588,620568,620568,620 Activity DescriptionActivity Description This department is responsiblefor the administration of all activities, functions, and programs of the City in accordanceThis department is responsiblefor the administration of all activities, functions, and programs of the City in accordance with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing,with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing, directing, and coordinating the operations of all departments, with the exception of the Police Department. Thisdirecting, and coordinating the operations of all departments, with the exception of the Police Department. This department is responsible for human resources, labor relations, and employee relations functions of the City.department is responsible for human resources, labor relations, and employee relations functions of the City. ObjectivesObjectives 1. Improve communicationswith employees via intranet, online services, and employee meetings which, furthers the1. Improve communicationswith employees via intranet, online services, and employee meetings which, furthers the City Council's goal of recruiting, training, and retaining a talented and professional workforce .City Council's goal of recruiting, training, and retaining a talented and professional workforce . 2. Continue to implement new Human Resources Information System which also furthers the City Council's goal of2. Continue to implement new Human Resources Information System which also furthers the City Council's goal of recruiting, training, and retaining a talented and professional workforce.recruiting, training, and retaining a talented and professional workforce. 3. Continue to improve communications to better inform the public of City activities; and provide better3. Continue to improve communications to better inform the public of City activities; and provide better communication to our residents whose primary language is not English. This objective directly addresses the Citycommunication to our residents whose primary language is not English. This objective directly addresses the City Council goal of developing a communications plan and staff position including exploring more effective uses ofCouncil goal of developing a communications plan and staff position including exploring more effective uses of communication vehicles, engaging multi-cultural communities, and modernizing use of technology to engage youth incommunication vehicles, engaging multi-cultural communities, and modernizing use of technology to engage youth in the community.the community. 4. Continue to implement a streamlined records retention program, which again furthers the City Council's goal of4. Continue to implement a streamlined records retention program, which again furthers the City Council's goal of enhanced communication by improving the public's access to government information. Actively work to purge filesenhanced communication by improving the public's access to government information. Actively work to purge files that are well outside the records retention schedule.that are well outside the records retention schedule. 5. Work to recruit and retain high quality employees who better represent the residents we serve which directly5. Work to recruit and retain high quality employees who better represent the residents we serve which directly furthers the City Council's goal of recruiting, training, and retaining a talented and professional workforce.furthers the City Council's goal of recruiting, training, and retaining a talented and professional workforce. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The City Manager budgetincreased by $20,896 from 2018 to 2019, a 3.7% overall increase. Personal Services made upThe City Manager budgetincreased by $20,896 from 2018 to 2019, a 3.7% overall increase. Personal Services made up the largest increase at $13,550. Contingencies made up $5,000 of the increase as $20,000 was budgeted for the City'sthe largest increase at $13,550. Contingencies made up $5,000 of the increase as $20,000 was budgeted for the City's participation in the Government Alliance on Race and Equity that is offered through the League of Minnesota Cities.participation in the Government Alliance on Race and Equity that is offered through the League of Minnesota Cities. Other changes include a $1,300 reduction in Supplies, and an increase of $3,646 in Other Services and Charges toOther changes include a $1,300 reduction in Supplies, and an increase of $3,646 in Other Services and Charges to provide for citywide administrative staff safety and respectful workplace training, increased ICMA membership fees,provide for citywide administrative staff safety and respectful workplace training, increased ICMA membership fees, and increases to the Employee and Volunteer Recognition line items to better cover costs for the holiday lunch andand increases to the Employee and Volunteer Recognition line items to better cover costs for the holiday lunch and employee and outstanding citizen award recognition.employee and outstanding citizen award recognition. 4444 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CITY CLERKDEPARTMENT: CITY CLERK 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4141041410CITY CLERKCITY CLERKExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services87,74487,74451,98351,98398,24098,24053,80053,80053,80053,80053,80053,800 19991999SuppliesSupplies2,9182,9182,5132,5131,3501,350350350350350350350 29992999Other Services & ChargesOther Services & Charges4,9654,9657,7697,76912,18812,18811,67011,67011,67011,67011,67011,670 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CITY CLERKTOTALS: CITY CLERK95,62895,62862,26562,265111,778111,77865,82065,82065,82065,82065,82065,820 Activity DescriptionActivity Description The City Clerk provides assistance to the Mayor, City Council, and City Manager; organizes and directs elections, serves asThe City Clerk provides assistance to the Mayor, City Council, and City Manager; organizes and directs elections, serves as the responsible authority for compliance with the MN Data Practices Act, maintains the City Code, prepares and assemblesthe responsible authority for compliance with the MN Data Practices Act, maintains the City Code, prepares and assembles Council meeting agendas and materials, takes and transcribes minutes of the City Council meetings, maintains records andCouncil meeting agendas and materials, takes and transcribes minutes of the City Council meetings, maintains records and files of official city documents, oversees the boards and commissions, serves as the Sunshine Fund Coordinator, serves asfiles of official city documents, oversees the boards and commissions, serves as the Sunshine Fund Coordinator, serves as backup to the Administrative Assistant, and is the department liaison to the Sister City Committee. With the exception ofbackup to the Administrative Assistant, and is the department liaison to the Sister City Committee. With the exception of special elections, elections are only held in even numbered years. This is the reason for the significant difference from onespecial elections, elections are only held in even numbered years. This is the reason for the significant difference from one year to the next.year to the next. ObjectivesObjectives 1. Serve the Mayor, City Council, and City Manager in a support capacity.1. Serve the Mayor, City Council, and City Manager in a support capacity. 2. Review and revise, as needed, the Data Practices Policy2. Review and revise, as needed, the Data Practices Policy 3. Maintain city contracts.3. Maintain city contracts. 4. Update the City's record retention policy, maintain & destroy records in accordance with the schedule.4. Update the City's record retention policy, maintain & destroy records in accordance with the schedule. 5. Keep current on election laws and regulations. Recruit and assist with training election judges.5. Keep current on election laws and regulations. Recruit and assist with training election judges. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Personal Servicesdecreased significantly due to this being a non-election year.Personal Servicesdecreased significantly due to this being a non-election year. Supplies decreased by $1,000 from 2018, again due to this being a non-election year.Supplies decreased by $1,000 from 2018, again due to this being a non-election year. Other Services and ChargesOther Services and Charges Decreased $518, local travel and legal notice publishing saw the greatest decrease.Decreased $518, local travel and legal notice publishing saw the greatest decrease. The net budget decrease from 2018 is $45,958 or -41.1%The net budget decrease from 2018 is $45,958 or -41.1% The net budget increase from 2017 (non-election year) is $3,555 over two yearsThe net budget increase from 2017 (non-election year) is $3,555 over two years 4545 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: ASSESSINGDEPARTMENT: ASSESSING 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4155041550ASSESSINGASSESSINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services7,1297,1297,4797,4797,6477,6477,9007,9007,9007,9007,9007,900 19991999SuppliesSupplies676750506565656565656565 29992999Other Services & ChargesOther Services & Charges116,618116,618116,747116,747118,300118,300118,300118,300118,300118,300118,300118,300 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: ASSESSINGTOTALS: ASSESSING123,814123,814124,276124,276126,012126,012126,265126,265126,265126,265126,265126,265 Activity DescriptionActivity Description The AssessingDepartment provides tax and homestead information. Through a joint powers agreement with Anoka County,The AssessingDepartment provides tax and homestead information. Through a joint powers agreement with Anoka County, the County provides for the assessment of property in Columbia Heights and processes homestead applications. The Citythe County provides for the assessment of property in Columbia Heights and processes homestead applications. The City contracted with the County for special assessment billing services beginning in 2003.contracted with the County for special assessment billing services beginning in 2003. ObjectivesObjectives Work with AnokaCounty in their implementation of a new computer system ensuring it is easier to use and provides moreWork with AnokaCounty in their implementation of a new computer system ensuring it is easier to use and provides more information to our staff and residents which furthers the City Council's goal of building on and expanding collaboration withinformation to our staff and residents which furthers the City Council's goal of building on and expanding collaboration with the School District and other public entities.the School District and other public entities. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Assessing budgetincreased by $253 from 2018 to 2019, or .20% with the increase occurring in Personal Services due toThe Assessing budgetincreased by $253 from 2018 to 2019, or .20% with the increase occurring in Personal Services due to wage allocations. from the Public Works clerical staff. Supplies stayed equal from 2018 to 2019. Other Services and Chargeswage allocations. from the Public Works clerical staff. Supplies stayed equal from 2018 to 2019. Other Services and Charges remained the same from 2018 to 2019.remained the same from 2018 to 2019. 4646 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: LEGAL SERVICESDEPARTMENT: LEGAL SERVICES 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4161041610LEGAL SERVICESLEGAL SERVICESExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges191,958191,958176,141176,141176,300176,300181,400181,400181,400181,400181,400181,400 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: LEGAL SERVICESTOTALS: LEGAL SERVICES191,958191,958176,141176,141176,300176,300181,400181,400181,400181,400181,400181,400 Activity DescriptionActivity Description The Legal Services Department handles all civil and prosecution matters for the City. These services are currently underThe Legal Services Department handles all civil and prosecution matters for the City. These services are currently under retainer with the law firm of Barna, Guzy, and Steffen, Ltd. This department also budgets for outside labor attorney services.retainer with the law firm of Barna, Guzy, and Steffen, Ltd. This department also budgets for outside labor attorney services. ObjectivesObjectives Maintaincurrent service level under current contract terms. This function assists in accomplishing all of the City Council'sMaintaincurrent service level under current contract terms. This function assists in accomplishing all of the City Council's goals by providing legal opinions, contract review and drafting, and negotiation assistance in all aspects of city business.goals by providing legal opinions, contract review and drafting, and negotiation assistance in all aspects of city business. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Legal Services budget increasedby $5,100 or 2.9% from 2018 to 2019 due to a $5,000 increase to prosecution fees toThe Legal Services budget increasedby $5,100 or 2.9% from 2018 to 2019 due to a $5,000 increase to prosecution fees to better represent recent years' expenditures, and a $100 increase to the property and liability insurance allocation.better represent recent years' expenditures, and a $100 increase to the property and liability insurance allocation. 4747 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CABLE TELEVISIONDEPARTMENT: CABLE TELEVISION 225225CABLECABLEActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4984449844TELEVISIONTELEVISIONExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services3,6383,6385,3485,34852,02652,02651,30051,30051,30051,30051,30051,300 19991999SuppliesSupplies808808--5,5005,5009,8009,8009,8009,8009,8009,800 29992999Other Services & ChargesOther Services & Charges90,92590,92520,26520,26563,41663,41678,72578,72578,72578,72578,72578,725 49994999Capital OutlayCapital Outlay25,26025,260--5,0005,000------ 69996999Contingencies & TransfersContingencies & Transfers29,18329,18363,70063,70064,38964,38964,50064,50064,50064,50064,50064,500 TOTALS: CABLE TELEVISIONTOTALS: CABLE TELEVISION149,814149,81489,31389,313190,331190,331204,325204,325204,325204,325204,325204,325 Activity DescriptionActivity Description The Cable TelevisionDepartment operates under the Administration Department to administer the franchise ordinances withThe Cable TelevisionDepartment operates under the Administration Department to administer the franchise ordinances with Comcast and CenturyLink; operate the local government access channel, and provide customer resolution to their cableComcast and CenturyLink; operate the local government access channel, and provide customer resolution to their cable service and billing issues.service and billing issues. ObjectivesObjectives 1. Continue to administer franchise ordinances, which further the City Council goal of expanding collaboration with the other1. Continue to administer franchise ordinances, which further the City Council goal of expanding collaboration with the other public entities. Begin to negotiate a franchise extension with Comcast.public entities. Begin to negotiate a franchise extension with Comcast. 2.Expand the amount of information and programming on the government access channel by both creating video content2.Expand the amount of information and programming on the government access channel by both creating video content internally and working with outside agencies to broadcast relevant information they have created. This objective meets andinternally and working with outside agencies to broadcast relevant information they have created. This objective meets and benefits from the City Council goals of creating a communications plan, exploring more effective use of communicationbenefits from the City Council goals of creating a communications plan, exploring more effective use of communication vehicles, modernizing the use of technology to engage youth, building on expanding collaboration with other public entitiesvehicles, modernizing the use of technology to engage youth, building on expanding collaboration with other public entities and supporting volunteerism within the community.and supporting volunteerism within the community. 3. Enhance staff training and technical services on the cable broadcasting software and hardware as well as the City website,3. Enhance staff training and technical services on the cable broadcasting software and hardware as well as the City website, which meets the City Council goal of training and retaining a talented and professional workforce as well as developing a staffwhich meets the City Council goal of training and retaining a talented and professional workforce as well as developing a staff succession/transition plan.succession/transition plan. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Overall, the Cable Televisionbudget increased by $13,994, or 7.4%. Personal Services reduced by $726 due to more preciseOverall, the Cable Televisionbudget increased by $13,994, or 7.4%. Personal Services reduced by $726 due to more precise wages being available for the Communications Coordinator. The Supplies budget was increased by $4,300 due to thewages being available for the Communications Coordinator. The Supplies budget was increased by $4,300 due to the proposed implementation of NeoGov, an online application processing system. Other Services and Charges increased byproposed implementation of NeoGov, an online application processing system. Other Services and Charges increased by $15,309 due in large part to the inclusion of BambooHR HRIS subscription. Other Financing Uses was increased by $111 due to$15,309 due in large part to the inclusion of BambooHR HRIS subscription. Other Financing Uses was increased by $111 due to an increase in the operating transfer out for labor.an increase in the operating transfer out for labor. 4848 20120199 Community Development Community Development DirectorDirector CommunityCommunity City PlannerCity Planner DevelopmentDevelopment ManagerManager Admin. Asst. II:Admin. Asst. II: CommunityCommunity DevelopmentDevelopment EconomicEconomic Admin. Asst. IIAdmin. Asst. II Building InspectionsBuilding Inspections Building OfficialBuilding Official DevelopmentDevelopment Permits & LicensingPermits & Licensing Development InternDevelopment Intern InternIntern 4949 - This page intentionally left blank -- This page intentionally left blank - 5050 COMMUNITY DEVELOPMENTCOMMUNITY DEVELOPMENT EXPENDITURE SUMMARYEXPENDITURE SUMMARY 1,400,0001,400,000 1,200,0001,200,000 1,000,0001,000,000 800,000800,000 600,000600,000 400,000400,000 200,000200,000 00 20162017201820192016201720182019 Personal ServicesPersonal ServicesSuppliesSuppliesOther Services & ChargesOther Services & Charges Capital OutlayCapital OutlayContingencies & TransfersContingencies & Transfers 5151 - This page intentionally left blank -- This page intentionally left blank - 5252 City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 Community DevelopmentCommunity Development EDAEDA Planning &SpecialDowntownRedevelopmentPlanning &SpecialDowntownRedevelopment InspectionsInspectionsEDAEDAProjectsProjectsParkingParkingProjectProject 201201204204226226228228408408 RevenueRevenue 3099930999TaxesTaxes--242,100242,100----247,000247,000 3199931999Licenses & PermitsLicenses & Permits366,500366,500-------- 3299932999IntergovernmentalIntergovernmental---------- 3399933999Charge for ServicesCharge for Services--500500------ 3499934999Fines & ForfeitsFines & Forfeits---------- 3599935999MiscellaneousMiscellaneous2,1002,1002,0002,000--25,00025,0003,0003,000 3699936999Sales and Related ChargesSales and Related Charges---------- 3919939199Transfers & Non Rev ReceiptsTransfers & Non Rev Receipts135,000135,000-------- Total RevenueTotal Revenue503,600503,600244,600244,600--25,00025,000250,000250,000 ExpensesExpenses 09990999Personal ServicesPersonal Services462,500462,500201,900201,900------ 19991999SuppliesSupplies2,4002,4001,5001,500------ 29992999Other Services and ChargesOther Services and Charges22,70022,70025,20025,200--25,00025,00050,00050,000 49994999Capital OutlayCapital Outlay--------200,000200,000 69996999Contingencies & TransfersContingencies & Transfers16,00016,00016,00016,000300,000300,000---- Total ExpensesTotal Expenses503,600503,600244,600244,600300,000300,00025,00025,000250,000250,000 Change to Fund BalanceChange to Fund Balance-----300,000-300,000---- 5353 - This page intentionally left blank -- This page intentionally left blank - 5454 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: PLANNING & INSPECTIONSDEPARTMENT: PLANNING & INSPECTIONS 201201PLANNING & INSPECTIONSPLANNING & INSPECTIONSActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4240042400PLANNING & INSPECTIONSPLANNING & INSPECTIONSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services338,498338,498417,098417,098434,779434,779462,500462,500462,500462,500462,500462,500 19991999SuppliesSupplies3,9103,9106,5386,5381,4001,4002,4002,4002,4002,4002,4002,400 29992999Other Services & ChargesOther Services & Charges16,22116,22121,52721,52717,49717,49722,70022,70022,70022,70022,70022,700 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers15,16415,16415,55015,55016,00616,00616,00016,00016,00016,00016,00016,000 TOTALS: PLANNING & INSPECTIONSTOTALS: PLANNING & INSPECTIONS373,794373,794460,714460,714469,682469,682503,600503,600503,600503,600503,600503,600 Activity DescriptionActivity Description The Planning & Inspections Department ensures the public health, safety, and general welfare of the community throughThe Planning & Inspections Department ensures the public health, safety, and general welfare of the community through implementation, administration, and enforcement of the City Zoning Code and the respective Minnesota State Building Codes.implementation, administration, and enforcement of the City Zoning Code and the respective Minnesota State Building Codes. The main activities of the Planning & Inspections Department include providing staff support to the Planning Commission;The main activities of the Planning & Inspections Department include providing staff support to the Planning Commission; implementing short and long-range planning policies that address the changing dynamics of social, political, and economicimplementing short and long-range planning policies that address the changing dynamics of social, political, and economic environments; facilitating the implementation and administration of the Comprehensive Plan; conducting special projects forenvironments; facilitating the implementation and administration of the Comprehensive Plan; conducting special projects for the benefit of the community; serving as project managers for development and redevelopment projects; administeringthe benefit of the community; serving as project managers for development and redevelopment projects; administering FEMA requirements; issuing building, mechanical and plumbing permits, as well as contractorand businesses licenses;FEMA requirements; issuing building, mechanical and plumbing permits, as well as contractorand businesses licenses; reviewing building plans and construction documents; and inspecting the construction and installation of projects.reviewing building plans and construction documents; and inspecting the construction and installation of projects. ObjectivesObjectives City Goal-SAFE COMMUNITY & EXCELLENT HOUSING AND NEIGHBORHOODSCity Goal-SAFE COMMUNITY & EXCELLENT HOUSING AND NEIGHBORHOODS -Regulate building, mechanical and plumbing permits, as well as contractor and business licensure.-Regulate building, mechanical and plumbing permits, as well as contractor and business licensure. -Review building and mechanical plans.-Review building and mechanical plans. -Conduct inspections for building, mechanical, and plumbing permits.-Conduct inspections for building, mechanical, and plumbing permits. City Goal -ECONOMICSTRENGTH & EXCELLENT HOUSING AND NEIGHBORHOODSCity Goal -ECONOMICSTRENGTH & EXCELLENT HOUSING AND NEIGHBORHOODS -Provide project management and coordination for development projects.-Provide project management and coordination for development projects. -Provide staff assistance to the Planning Commission.-Provide staff assistance to the Planning Commission. -Provide short and long-range community planning services.-Provide short and long-range community planning services. -Lead various "special projects" related to City ordinance issues.-Lead various "special projects" related to City ordinance issues. City Goal -STRONG INFRASTRUCTURE/ PUBLIC SERVICESCity Goal -STRONG INFRASTRUCTURE/ PUBLIC SERVICES -Coordinate projects and programs with various outside agencies (Anoka County, FEMA, Met Council, MnDOT, etc.)-Coordinate projects and programs with various outside agencies (Anoka County, FEMA, Met Council, MnDOT, etc.) Planning & Inspections Budget Comments Continued on Next PagePlanning & Inspections Budget Comments Continued on Next Page 5555 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 Planning & Inspections Budget Comments ContinuedPlanning & Inspections Budget Comments Continued Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Planning & Inspections Fund increased by $33,918 from 2018 to 2019, an increase of approximately 7.2% from theThe Planning & Inspections Fund increased by $33,918 from 2018 to 2019, an increase of approximately 7.2% from the previous year. This increase has been realized proportionally for both revenues and expenditures since, by design, this Fundprevious year. This increase has been realized proportionally for both revenues and expenditures since, by design, this Fund operates on a self-supporting basis through permit and license revenue activity. In the past, this Fund has been partiallyoperates on a self-supporting basis through permit and license revenue activity. In the past, this Fund has been partially supported by proceeds from the EDA and HRA levies; however, in 2019, the City Levy shall support this Fund.supported by proceeds from the EDA and HRA levies; however, in 2019, the City Levy shall support this Fund. PERSONALSERVICES:PERSONALSERVICES: Personal Services will increase by $27,721 primarily due to the Community Development Department budgeting for a part-Personal Services will increase by $27,721 primarily due to the Community Development Department budgeting for a part- time, temporary intern in 2019 and the COLAAllowance being incorporated into the 2019 budget. Previously, interns were nottime, temporary intern in 2019 and the COLAAllowance being incorporated into the 2019 budget. Previously, interns were not incorporated into the Planning & Inspections budget prior to its adoption by City Council;however, based on the anticipatedincorporated into the Planning & Inspections budget prior to its adoption by City Council;however, based on the anticipated work load from the commencement of Grand Central Flats and Hy-Vee, the Community Development Department shall usework load from the commencement of Grand Central Flats and Hy-Vee, the Community Development Department shall use permit revenue proceeds from 2018 to fund a Building Inspections Intern in 2019.permit revenue proceeds from 2018 to fund a Building Inspections Intern in 2019. SUPPLIES:SUPPLIES: Supplies will increaseby $1,000 in order to adequately reflect the anticipated work load.Supplies will increaseby $1,000 in order to adequately reflect the anticipated work load. OTHER SERVICES & CHARGES:OTHER SERVICES & CHARGES: Other Services & Charges will increase by $5,203 due to increases in Information System Services (4040),Training & EducationOther Services & Charges will increase by $5,203 due to increases in Information System Services (4040),Training & Education Activates (3105) to adequately reflect the anticipated seminars, conferences, and classes required for each position,as well asActivates (3105) to adequately reflect the anticipated seminars, conferences, and classes required for each position,as well as Commissions & Boards (4380) to allow each Planning Commissioners to attend one training activity.Commissions & Boards (4380) to allow each Planning Commissioners to attend one training activity. CAPITALOUTLAY:CAPITALOUTLAY: No Capital Outlay is anticipated for 2019.No Capital Outlay is anticipated for 2019. OTHER FINANCING USES:OTHER FINANCING USES: Other Financing Uses shall realize a nominal decrease of $6 based upon the 2019 Labor Administration Distribution.Other Financing Uses shall realize a nominal decrease of $6 based upon the 2019 Labor Administration Distribution. 5656 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: ECONOMIC DEVELOPMENT AUTHORITYDEPARTMENT: ECONOMIC DEVELOPMENT AUTHORITY 204204COMMUNITY DEVELOPMENTCOMMUNITY DEVELOPMENTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4631446314ECONOMIC DEVELOPMENT AUTH.ECONOMIC DEVELOPMENT AUTH.ExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services172,001172,001151,608151,608163,774163,774201,900201,900201,900201,900201,900201,900 19991999SuppliesSupplies1,0251,025144144--1,5001,5001,5001,5001,5001,500 29992999Other Services & ChargesOther Services & Charges15,96115,96120,77520,77514,48414,48425,20025,20025,20025,20025,20025,200 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers68,61568,615136,216136,216269,984269,98416,00016,00016,00016,00016,00016,000 TOTALS: ECONOMIC DEVELOPMENT AUTHTOTALS: ECONOMIC DEVELOPMENT AUTH257,602257,602308,743308,743448,242448,242244,600244,600244,600244,600244,600244,600 Activity DescriptionActivity Description The Economic Development Authority coordinates several activities that both directly and indirectly act as a catalyst forThe Economic Development Authority coordinates several activities that both directly and indirectly act as a catalyst for improving the community's overall quality of life, business vitality, and economic performance. The main activities ofimproving the community's overall quality of life, business vitality, and economic performance. The main activities of Economic Development Authority staff include providing support to the Columbia Heights Economic Development AuthorityEconomic Development Authority staff include providing support to the Columbia Heights Economic Development Authority and the Housing & Redevelopment Authority in and for the City of Columbia Heights; leveraging public and privateand the Housing & Redevelopment Authority in and for the City of Columbia Heights; leveraging public and private partnerships to increase the amount of reinvestment within the City; serving as project managers for development andpartnerships to increase the amount of reinvestment within the City; serving as project managers for development and redevelopment projects; writing and maintaining grants from governmental agencies and corporate institutions; preparingredevelopment projects; writing and maintaining grants from governmental agencies and corporate institutions; preparing and maintaining Tax Increment Financing, Tax Abatement, and Private Activity Bond records; developing and implementing aand maintaining Tax Increment Financing, Tax Abatement, and Private Activity Bond records; developing and implementing a Business Retention & Expansion program; managing housing programs; and facilitating the acquisition and conveyance of cityBusiness Retention & Expansion program; managing housing programs; and facilitating the acquisition and conveyance of city owned properties.owned properties. ObjectivesObjectives CityGoal -ECONOMIC STRENTH & EXCELLENT HOUSING AND NEIGHBORHOODSCityGoal -ECONOMIC STRENTH & EXCELLENT HOUSING AND NEIGHBORHOODS -Implement goals and objectives of the Economic Development Authority-Implement goals and objectives of the Economic Development Authority -Monitor and implement housing programs to ensure neighborhood reinvestment is occurring.-Monitor and implement housing programs to ensure neighborhood reinvestment is occurring. -Develop and implement programs that work to increase assessed property values.-Develop and implement programs that work to increase assessed property values. -Enhance business opportunities with the City.-Enhance business opportunities with the City. -Develop and implement a Business Retention & Expansion program.-Develop and implement a Business Retention & Expansion program. City Goal -AFFORDABILITYCity Goal -AFFORDABILITY -Work to ensure that high-quality, affordable housing options are available for all residents.-Work to ensure that high-quality, affordable housing options are available for all residents. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Economic Development Authority Fund decreased by $203,642 from 2018 to 2019, a decrease of approximately 45.4%The Economic Development Authority Fund decreased by $203,642 from 2018 to 2019, a decrease of approximately 45.4% from the previous year.This decrease is directly correlated to the HRA Levy being recognized in Fund 408 rather than Fund 204.from the previous year.This decrease is directly correlated to the HRA Levy being recognized in Fund 408 rather than Fund 204. PERSONALSERVICES:PERSONALSERVICES: Personal Services will increase by $38,126 due to anticipated cost of living adjustments,performance increases, thePersonal Services will increase by $38,126 due to anticipated cost of living adjustments,performance increases, the reinstatement of the Community Development Manager position, and the COLA Allowance being incorporated into thereinstatement of the Community Development Manager position, and the COLA Allowance being incorporated into the proposed 2019 budget.proposed 2019 budget. SUPPLIES:SUPPLIES: Supplies will increase by $1,500 to properly address the anticipated work load.Supplies will increase by $1,500 to properly address the anticipated work load. OTHER SERVICES & CHARGES:OTHER SERVICES & CHARGES: Other Services & Charges will increase by $10,716due to increases in Expert & Professional Services (3050), Prop & LiabOther Services & Charges will increase by $10,716due to increases in Expert & Professional Services (3050), Prop & Liab Insurance (3600), and Training & Education Activates (3105) to adequately reflect the anticipated seminars, conferences, andInsurance (3600), and Training & Education Activates (3105) to adequately reflect the anticipated seminars, conferences, and classes required for each position.classes required for each position. OTHER FINANCING USES:OTHER FINANCING USES: Other Financing Uses will decrease by $253,984 due to the reallocation of the EDA and HRA Levies beginning in 2019, and theOther Financing Uses will decrease by $253,984 due to the reallocation of the EDA and HRA Levies beginning in 2019, and the recognition of the HRA Levy in Fund 408 rather than Fund 204 to support the increases in redevelopment project and programrecognition of the HRA Levy in Fund 408 rather than Fund 204 to support the increases in redevelopment project and program expenditures.expenditures. 5757 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: DOWNTOWN PARKINGDEPARTMENT: DOWNTOWN PARKING 228228DOWNTOWN PARKINGDOWNTOWN PARKINGActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4631746317DOWNTOWN PARKINGDOWNTOWN PARKINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------25,00025,00025,00025,00025,00025,000 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: DOWNTOWN PARKINGTOTALS: DOWNTOWN PARKING------25,00025,00025,00025,00025,00025,000 Activity DescriptionActivity Description The Downtown Parking Fund operates in partnership with the Columbia Park Properties, LLP and 500, LLC to increase theThe Downtown Parking Fund operates in partnership with the Columbia Park Properties, LLP and 500, LLC to increase the economic viability of the Central Business District and maintain its livable qualities. This fund administers the management,economic viability of the Central Business District and maintain its livable qualities. This fund administers the management, operation, and maintenance of the two municipal parking ramps located at 950 40th Avenue NE and 4011 Van Buren Streetoperation, and maintenance of the two municipal parking ramps located at 950 40th Avenue NE and 4011 Van Buren Street NE, Columbia Heights, MN, a total of 679 parking stalls.NE, Columbia Heights, MN, a total of 679 parking stalls. ObjectivesObjectives City Goal -STRONG INFRASTRUCTURE/ PUBLIC SERVICESCity Goal -STRONG INFRASTRUCTURE/ PUBLIC SERVICES -Administer the management, operation, and maintenance of the municipal parking ramps.-Administer the management, operation, and maintenance of the municipal parking ramps. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Downtown Parking Fund will realize no change based upon the Operation and Maintenance Agreements with ColumbiaThe Downtown Parking Fund will realize no change based upon the Operation and Maintenance Agreements with Columbia Park Properties, LLP and 500, LLC.Park Properties, LLP and 500, LLC. 5858 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: COMMERCIAL REVITALIZATIONDEPARTMENT: COMMERCIAL REVITALIZATION 408408EDA REDEVELOPMENT PROJECTEDA REDEVELOPMENT PROJECTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4641446414COMMERCIAL REVITALIZATIONCOMMERCIAL REVITALIZATIONExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges--2,8012,801--50,00050,00050,00050,00050,00050,000 49994999Capital OutlayCapital Outlay------200,000200,000200,000200,000200,000200,000 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: COMMERCIAL REVITALIZATIONTOTALS: COMMERCIAL REVITALIZATION--2,8012,801--250,000250,000250,000250,000250,000250,000 Activity DescriptionActivity Description The Commercial Revitalization Fund is a working capital fund designed to provide the resources necessary for the ColumbiaThe Commercial Revitalization Fund is a working capital fund designed to provide the resources necessary for the Columbia Heights Economic Development Authority to implement approved activities for the benefit of the community. The twoHeights Economic Development Authority to implement approved activities for the benefit of the community. The two approved activities covered within this fund are the Commercial Revitalization Project and the Facade Improvement Grantapproved activities covered within this fund are the Commercial Revitalization Project and the Facade Improvement Grant Program.Program. ObjectivesObjectives City Goal -ECONOMIC STRENTH & EXCELLENT HOUSING AND NEIGHBORHOODSCity Goal -ECONOMIC STRENTH & EXCELLENT HOUSING AND NEIGHBORHOODS -Implement the Commercial Revitalization Project and the Facade Improvement Grant Program.-Implement the Commercial Revitalization Project and the Facade Improvement Grant Program. City Goal -DIVERSE, WELCOMING SMALL-TOWN FEELCity Goal -DIVERSE, WELCOMING SMALL-TOWN FEEL Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Commercial Revitalization Fund increased by $136,004 from 2018 to 2019, an increase of approximately 119.3% from theThe Commercial Revitalization Fund increased by $136,004 from 2018 to 2019, an increase of approximately 119.3% from the previous year. This significant increase reflects that beginning in 2019 the HRA levy is recognized in fund 408 to fundprevious year. This significant increase reflects that beginning in 2019 the HRA levy is recognized in fund 408 to fund increases in redevelopment project and program expenditures.increases in redevelopment project and program expenditures. 5959 - This page intentionally left blank -- This page intentionally left blank - 6060 20120199 FinanceFinance DirectorDirector Liquor Operations Liquor Operations Assistant Finance Assistant Finance IS DirectorIS Director Manager Manager DirectorDirector Assistant Liquor Assistant Liquor Assistant ISAssistant IS Store Manager Store Manager DirectorDirector (4)(4) Store SupervisorStore Supervisor ISIS (2 FT)(2 FT) TechnicianTechnician (4 PT)(4 PT) FT Retail Clerk (1)FT Retail Clerk (1) PT Retail Clerk (30)PT Retail Clerk (30) AccountingAccounting PayrollPayroll AccountingAccounting AccountingAccounting AccountingAccountingReceptionist/Receptionist/ AccountingAccounting AccountingAccounting CoordinatorCoordinator AccountantAccountant Clerk II:Clerk II: Clerk IClerk I Clerk I:Clerk I:CashierCashier Clerk IIClerk II Clerk II:Clerk II: FinanceFinance UtilityUtility(PT)(PT) UtilityUtility 6161 - This page intentionally left blank -- This page intentionally left blank - 6262 FINANCEFINANCE EXPENDITURE SUMMARYEXPENDITURE SUMMARY 1,800,0001,800,000 1,600,0001,600,000 1,400,0001,400,000 1,200,0001,200,000 1,000,0001,000,000 800,000800,000 600,000600,000 400,000400,000 200,000200,000 00 20162017201820192016201720182019 Personal ServicesPersonal ServicesSuppliesSuppliesOther Services & ChargesOther Services & Charges Capital OutlayCapital OutlayContingencies & TransfersContingencies & Transfers 6363 - This page intentionally left blank -- This page intentionally left blank - 6464 City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 FinanceFinance StormStormCap. EquipCap. EquipCap. EquipCap. Equip FinanceFinanceWaterWaterSewerSewerSewerSewerISISFinanceFinanceISIS 101101601601602602604604720720437437437437 RevenueRevenue 3099930999TaxesTaxes511,623511,623------------ 3199931999Licenses & PermitsLicenses & Permits700700------------ 3299932999IntergovernmentalIntergovernmental23,96523,965------------ 3399933999Charge for ServicesCharge for Services--1,1041,104---------- 3499934999Fines & ForfeitsFines & Forfeits-------------- 3599935999MiscellaneousMiscellaneous4,5814,58167167128628655----2,0002,000 3699936999Sales and Related ChargesSales and Related Charges--162,864162,864138,474138,4741,1641,164385,000385,000---- 3919939199Transfers & Non Rev ReceiptsTransfers & Non Rev Receipts372,448372,448------------ Total RevenueTotal Revenue913,317913,317164,639164,639138,760138,7601,1691,169385,000385,000--2,0002,000 ExpensesExpenses 09990999Personal ServicesPersonal Services853,600853,600------319,700319,700---- 19991999SuppliesSupplies6,0006,0001,0001,0001,0001,000--8,3008,300---- 29992999Other Services and ChargesOther Services and Charges62,70062,70051,30051,30051,30051,3001,2001,20063,00063,000---- 49994999Capital OutlayCapital Outlay-------------- 69996999Contingencies & TransfersContingencies & Transfers--96,50096,50096,50096,500--2,0002,000--5,0005,000 Total ExpensesTotal Expenses922,300922,300148,800148,800148,800148,8001,2001,200393,000393,000--5,0005,000 Change to Fund BalanceChange to Fund Balance-8,983-8,98315,83915,839-10,040-10,040-31-31-8,000-8,000---3,000-3,000 Proprietary Fund InformationProprietary Fund Information Capital Asset PurchasesCapital Asset Purchasesn/an/a----------43,60043,600 6565 - This page intentionally left blank -- This page intentionally left blank - 6666 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: FINANCEDEPARTMENT: FINANCE 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4151041510FINANCEFINANCEExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services726,999726,999782,450782,450830,400830,400853,600853,600853,600853,600853,600853,600 19991999SuppliesSupplies6,2346,2346,1066,1066,6006,6006,0006,0006,0006,0006,0006,000 29992999Other Services & ChargesOther Services & Charges53,23253,23253,93253,93254,80054,80062,70062,70062,70062,70062,70062,700 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: FINANCETOTALS: FINANCE786,465786,465842,488842,488891,800891,800922,300922,300922,300922,300922,300922,300 Activity DescriptionActivity Description The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations.The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations. The Finance department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing,The Finance department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing, purchasing, liquor operations, and information systems within city operations.purchasing, liquor operations, and information systems within city operations. ObjectivesObjectives The department's ongoing objective is to continually improve its work processes. In 2019, particular emphasis will be on theThe department's ongoing objective is to continually improve its work processes. In 2019, particular emphasis will be on the planning and implementation of an ERP system. The objective is to integrate the various processes of the Finance department,planning and implementation of an ERP system. The objective is to integrate the various processes of the Finance department, and user departments' interactions with the Finance department, into one all-encompassing system. The strategy to achieveand user departments' interactions with the Finance department, into one all-encompassing system. The strategy to achieve this includes:this includes: Mid-2018 update financial policies and create a quick policy reference tool for use by City departmentsMid-2018 update financial policies and create a quick policy reference tool for use by City departments Late-2018 identify qualified vendors and begin RFP preparationLate-2018 identify qualified vendors and begin RFP preparation Early-2019 issue RFP, review proposals, and award vendor contract.Early-2019 issue RFP, review proposals, and award vendor contract. Mid-2019 begin migration and implementationMid-2019 begin migration and implementation Early 2021 complete migration and implementationEarly 2021 complete migration and implementation This departmental objective supports the City of Columbia Heights mission of providing high quality services in a fiscally-This departmental objective supports the City of Columbia Heights mission of providing high quality services in a fiscally- responsible and customer-friendly manner, as stated within the City Council's 2017 goals report.responsible and customer-friendly manner, as stated within the City Council's 2017 goals report. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed budget for 2019 is an increase of $30,500 or 3.4% over the 2018 budget. This consists of $23,200 increases inThe proposed budget for 2019 is an increase of $30,500 or 3.4% over the 2018 budget. This consists of $23,200 increases in personnel costs, and $7,500 increase in other services and charges costs.personnel costs, and $7,500 increase in other services and charges costs. The majority of the increase in personnel is for estimated cost-of-living increase changes to labor agreements for 2019 underThe majority of the increase in personnel is for estimated cost-of-living increase changes to labor agreements for 2019 under pending negotiations. The increase in other services and charges is a combination of a $4,000 increase to professional servicespending negotiations. The increase in other services and charges is a combination of a $4,000 increase to professional services for assistance with the development of an RFP for the ERP system, and an $1,800 increase in the internal charge for informationfor assistance with the development of an RFP for the ERP system, and an $1,800 increase in the internal charge for information systems support.systems support. 6767 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: WATER UTILITYDEPARTMENT: WATER UTILITY 601601WATER UTILITYWATER UTILITYActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4944049440ADMINISTRATION & GENERALADMINISTRATION & GENERALExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies7907908298291,2001,2001,0001,0001,0001,0001,0001,000 29992999Other Services & ChargesOther Services & Charges81,40281,40271,08871,08848,80048,80051,30051,30051,30051,30051,30051,300 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers90,39690,39692,90092,90096,40096,40096,50096,50096,50096,50096,50096,500 TOTALS: WATER UTILITYTOTALS: WATER UTILITY172,588172,588164,817164,817146,400146,400148,800148,800148,800148,800148,800148,800 Activity DescriptionActivity Description The Administration Department of the Water Utility Fund accounts for 33.3% of the costs associated with the utility billingThe Administration Department of the Water Utility Fund accounts for 33.3% of the costs associated with the utility billing process costs associated with meter reading. The remaining costs for utility billing are allocated to the Sewer Utility Fund -process costs associated with meter reading. The remaining costs for utility billing are allocated to the Sewer Utility Fund - 33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the Sewer Utility Fund.33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the Sewer Utility Fund. ObjectivesObjectives The department's ongoing objective is to continually improve its work processes. In 2019, particular emphasis will be onThe department's ongoing objective is to continually improve its work processes. In 2019, particular emphasis will be on the process for managing customer accounts with repair issues indicated by unusual meter readings or malfunctioningthe process for managing customer accounts with repair issues indicated by unusual meter readings or malfunctioning meter radios. This serves the Columbia Heights Mission to provide the highest quality services, as stated within the Citymeter radios. This serves the Columbia Heights Mission to provide the highest quality services, as stated within the City Council's 2017 goal-setting report. This also supports thekey element within the Columbia Heights Vision ofCouncil's 2017 goal-setting report. This also supports thekey element within the Columbia Heights Vision of affordability/sustainability of services , as stated within the City Council's 2017 goal-setting report.affordability/sustainability of services , as stated within the City Council's 2017 goal-setting report. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed budget for 2019 is anincreaseof $2,400 or 1.6% from the prior year. This primarilyconsists of increases :The proposed budget for 2019 is anincreaseof $2,400 or 1.6% from the prior year. This primarilyconsists of increases : $1,300 increase in the internal charge for information systems support.$1,300 increase in the internal charge for information systems support. •• $1,000 increase in credit card fees, reflecting more customers choosing to pay through the City's website.$1,000 increase in credit card fees, reflecting more customers choosing to pay through the City's website. •• The current five-year lease for the folder/inserter (mailing) machine expires 9/16/19.This budget assumes that lease willThe current five-year lease for the folder/inserter (mailing) machine expires 9/16/19.This budget assumes that lease will berenewed at comparable rates.Staff will research this along with other alternatives in 2019.berenewed at comparable rates.Staff will research this along with other alternatives in 2019. 6868 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: SEWER UTILITY ADMINISTRATION & GENERALDEPARTMENT: SEWER UTILITY ADMINISTRATION & GENERAL 602602SEWER UTILITYSEWER UTILITYActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4949049490ADMINISTRATION & GENERALADMINISTRATION & GENERALExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies8508508298291,2001,2001,0001,0001,0001,0001,0001,000 29992999Other Services & ChargesOther Services & Charges80,39080,39071,08871,08848,80048,80051,30051,30051,30051,30051,30051,300 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers90,39590,39592,80092,80096,40096,40096,50096,50096,50096,50096,50096,500 TOTALS: SEWER UTILITYTOTALS: SEWER UTILITY171,635171,635164,717164,717146,400146,400148,800148,800148,800148,800148,800148,800 Activity DescriptionActivity Description The Administration Department of the Sewer Utility Fund accounts for 33.3% of the costs associated with the utility billingThe Administration Department of the Sewer Utility Fund accounts for 33.3% of the costs associated with the utility billing process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to theprocess and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the Water Utility Fund -33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to theWater Utility Fund -33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the Water Utility Fund.Water Utility Fund. ObjectivesObjectives The department's ongoing objective is to continually improve its work processes. In 2019, particular emphasis will be on theThe department's ongoing objective is to continually improve its work processes. In 2019, particular emphasis will be on the process for managing customer accounts with repair issues indicated by unusual meter readings or malfunctioning meterprocess for managing customer accounts with repair issues indicated by unusual meter readings or malfunctioning meter radios. This serves the Columbia Heights Mission to provide the highest quality services, as stated within the City Council'sradios. This serves the Columbia Heights Mission to provide the highest quality services, as stated within the City Council's 2017 goal-setting report. This also supports thekey element within the Columbia Heights Vision of affordability/sustainability2017 goal-setting report. This also supports thekey element within the Columbia Heights Vision of affordability/sustainability of services, as stated within the City Council's 2017 goal-setting report.of services, as stated within the City Council's 2017 goal-setting report. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed budget for 2019 is anincreaseof $2,400 or 1.6% from the prior year. This primarilyconsists of increases:The proposed budget for 2019 is anincreaseof $2,400 or 1.6% from the prior year. This primarilyconsists of increases: $1,300 increase in the internal charge for information systems support.$1,300 increase in the internal charge for information systems support. •• $1,000 increase in credit card fees, reflecting more customers choosing to pay through the City's website.$1,000 increase in credit card fees, reflecting more customers choosing to pay through the City's website. •• The current five-year lease for the folder/inserter (mailing) machine expires 9/16/19.This budget assumes that lease willThe current five-year lease for the folder/inserter (mailing) machine expires 9/16/19.This budget assumes that lease will berenewed at comparable rates.Staff will research this along with other alternatives in 2019.berenewed at comparable rates.Staff will research this along with other alternatives in 2019. 6969 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: STORM SEWER ADMINISTRATION & GENERALDEPARTMENT: STORM SEWER ADMINISTRATION & GENERAL 604604STORM SEWERSTORM SEWERActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4969049690ADMINISTRATION & GENERALADMINISTRATION & GENERALExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges1,1701,1709069061,1001,1001,2001,2001,2001,2001,2001,200 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: STORM SEWERTOTALS: STORM SEWER1,1701,1709069061,1001,1001,2001,2001,2001,2001,2001,200 Activity DescriptionActivity Description The Administration Department of the Sewer Utility Fund accounts for costs directly associated with this fund. At this time,The Administration Department of the Sewer Utility Fund accounts for costs directly associated with this fund. At this time, there are no allocated costs for the utility billing process or meter reading in this fund.there are no allocated costs for the utility billing process or meter reading in this fund. ObjectivesObjectives The Storm Sewer Administration Department is only a passive collecting point in the accounting system for certain directThe Storm Sewer Administration Department is only a passive collecting point in the accounting system for certain direct costs. As such, it does not have objectives other than to fulfill this record keeping role. It is not a department that is staffedcosts. As such, it does not have objectives other than to fulfill this record keeping role. It is not a department that is staffed directly or indirectly (such as through a labor allocation.)directly or indirectly (such as through a labor allocation.) Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed budget for 2019 is $1,200 or 9.1% more than the 2018 budget. The only item in this budget is a small share ofThe proposed budget for 2019 is $1,200 or 9.1% more than the 2018 budget. The only item in this budget is a small share of the annual audit costs.the annual audit costs. 7070 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: INFORMATION SYSTEMSDEPARTMENT: INFORMATION SYSTEMS 720720INFORMATION SYSTEMSINFORMATION SYSTEMSActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4998049980INFORMATION SYSTEMSINFORMATION SYSTEMSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services288,102288,102285,086285,086309,665309,665319,700319,700319,700319,700319,700319,700 19991999SuppliesSupplies8,0758,0754,7564,7564,2904,2908,3008,3008,3008,3008,3008,300 29992999Other Services & ChargesOther Services & Charges59,33459,33454,99454,99463,62063,62063,00063,00063,00063,00063,00063,000 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers----5,0005,0002,0002,0002,0002,0002,0002,000 TOTALS: INFORMATION SYSTEMSTOTALS: INFORMATION SYSTEMS355,511355,511344,835344,835382,575382,575393,000393,000393,000393,000393,000393,000 Activity DescriptionActivity Description The IS department provides information system implementation, management, support, and training to the City employees.The IS department provides information system implementation, management, support, and training to the City employees. With the City's dependence on IS, it is imperative to have staff on hand to support and develop the system. Modern informationWith the City's dependence on IS, it is imperative to have staff on hand to support and develop the system. Modern information technologies and training increase city employees' productivity and reduce overall cost of information system ownership.technologies and training increase city employees' productivity and reduce overall cost of information system ownership. Major IS components:Major IS components: -Almost 200desktop PCs, virtual PCs, and portable computers.-Almost 200desktop PCs, virtual PCs, and portable computers. -More than 270 phones with 570 phone numbers and voicemail boxes.-More than 270 phones with 570 phone numbers and voicemail boxes. -80 physical and virtual servers and data storage systems.-80 physical and virtual servers and data storage systems. -More than 40 printers, copiers, scanners.-More than 40 printers, copiers, scanners. -Almost 250 network devices and components of videosecurity, physical access control systems, and building-Almost 250 network devices and components of videosecurity, physical access control systems, and building automation systems.automation systems. -20 databases.-20 databases. -Laserfiche document imaging system (more than 500,000 documents with 3.8 million pages).-Laserfiche document imaging system (more than 500,000 documents with 3.8 million pages). -Office applications (word processing, spreadsheets, presentations, e-mail and scheduling).-Office applications (word processing, spreadsheets, presentations, e-mail and scheduling). -Special departmental applications.-Special departmental applications. -Intranet websites.-Intranet websites. ObjectivesObjectives 1. Ensure efficient, secure, and reliable operation of the City information system.1. Ensure efficient, secure, and reliable operation of the City information system. 2. Support City Library staff and patrons.2. Support City Library staff and patrons. 3. Provide Internet access to the public documents in Laserfiche system.3. Provide Internet access to the public documents in Laserfiche system. 4. Provide reliable and secure Internet access for city employees.4. Provide reliable and secure Internet access for city employees. 5. Train users and IS staff to better use city information system.5. Train users and IS staff to better use city information system. These internal service objectives provide critical support for all city departments to achieve the Columbia Heights mission, vision,These internal service objectives provide critical support for all city departments to achieve the Columbia Heights mission, vision, and objectives stated within the City Council's 2017 goal-setting report.and objectives stated within the City Council's 2017 goal-setting report. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed 2019 budget for this department is 2.7% more than 2018 budget. Majorchanges:The proposed 2019 budget for this department is 2.7% more than 2018 budget. Majorchanges: -"Personal Services" are $10,000 more due to COLA adjustments.-"Personal Services" are $10,000 more due to COLA adjustments. -"Supplies" are $4,000 more due to IS staff workstation replacement.-"Supplies" are $4,000 more due to IS staff workstation replacement. 7171 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: IS CAPITAL EQUIPMENT REPLACEMENTDEPARTMENT: IS CAPITAL EQUIPMENT REPLACEMENT 437437I.S. CAPITAL EQUIPMENTI.S. CAPITAL EQUIPMENTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4998049980INFORMATION SYSTEMSINFORMATION SYSTEMSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies13,26313,26312,69912,699-------- 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers----5,0005,0005,0005,0005,0005,0005,0005,000 TOTALS: IS CAP EQUIP REPLACEMENTTOTALS: IS CAP EQUIP REPLACEMENT13,26313,26312,69912,6995,0005,0005,0005,0005,0005,0005,0005,000 Activity DescriptionActivity Description Capital Equipment Replacement fund is used for IS hardware and software purchases with a cost of a unit in the amountCapital Equipment Replacement fund is used for IS hardware and software purchases with a cost of a unit in the amount set by city procedures for fixed assets or more and a life expectancy of one year or longer.set by city procedures for fixed assets or more and a life expectancy of one year or longer. ObjectivesObjectives 1. Replace AS400 computer system (support will end on 3/31/19) with a newer model.1. Replace AS400 computer system (support will end on 3/31/19) with a newer model. 2. Replace MicrosoftWindows Server 2008R2 Datacenter (support will end on 1/14/20) with Microsoft Windows Server2. Replace MicrosoftWindows Server 2008R2 Datacenter (support will end on 1/14/20) with Microsoft Windows Server 2016 Datacenter.2016 Datacenter. 3. Replace MicrosoftSQL Server 2008R2 (support will end on 7/9/19) with Microsoft SQL Server 2017.3. Replace MicrosoftSQL Server 2008R2 (support will end on 7/9/19) with Microsoft SQL Server 2017. 4. Replace other IS components that are no longer supported by vendors and are not compatible with newer components.4. Replace other IS components that are no longer supported by vendors and are not compatible with newer components. 5. Keep using existing IS components as long as they can be efficiently supported.5. Keep using existing IS components as long as they can be efficiently supported. These internal service objectives serve the key element within the Columbia Heights vision of maintaining updated publicThese internal service objectives serve the key element within the Columbia Heights vision of maintaining updated public facilities, as stated within the City Council's 2017 goal-setting report.facilities, as stated within the City Council's 2017 goal-setting report. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget This department iswithin a proprietaryfund. Beginning in 2015, proprietaryfunds are using the full accrual method forThis department iswithin a proprietaryfund. Beginning in 2015, proprietaryfunds are using the full accrual method for budgetary accounting, which is the same method proprietary funds use for actual accounting.budgetary accounting, which is the same method proprietary funds use for actual accounting. The proposed 2019 budget includes $29,000 for AS400 system replacement, $14,600 for server software upgrades, andThe proposed 2019 budget includes $29,000 for AS400 system replacement, $14,600 for server software upgrades, and $5,000 in contingencies.$5,000 in contingencies. 7272 20120199 Fire ChiefFire Chief Secretary II Secretary II Assistant Fire ChiefAssistant Fire Chief PT Clerk Typist IIPT Clerk Typist II VolunteerVolunteer Captains (3)Captains (3)Journeymen (3)Journeymen (3)DivisionDivision Firefighters (20)Firefighters (20) 7373 - This page intentionally left blank -- This page intentionally left blank - 7474 FIREFIRE EXPENDITURE SUMMARYEXPENDITURE SUMMARY 2,200,0002,200,000 2,000,0002,000,000 1,800,0001,800,000 1,600,0001,600,000 1,400,0001,400,000 1,200,0001,200,000 1,000,0001,000,000 800,000800,000 600,000600,000 400,000400,000 200,000200,000 00 20162017201820192016201720182019 Personal ServicesPersonal ServicesSuppliesSuppliesOther Services & ChargesOther Services & Charges Capital OutlayCapital OutlayContingencies & TransfersContingencies & Transfers 7575 - This page intentionally left blank -- This page intentionally left blank - 7676 City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 FireFire PropertyPropertyPublic SafetyPublic SafetyCap EquipCap EquipCap EquipCap Equip FireFireInspectionsInspectionsGrant - OtherGrant - OtherReplacement FireReplacement FireFireFire 101101101101272272431431439439 RevenueRevenue 3099930999TaxesTaxes1,095,8181,095,818197,326197,326------ 3199931999Licenses & PermitsLicenses & Permits600600300,000300,000------ 3299932999IntergovernmentalIntergovernmental148,330148,3309,2439,243--15,66115,661-- 3399933999Charge for ServicesCharge for Services82,00082,00010,00010,000------ 3499934999Fines & ForfeitsFines & Forfeits---------- 3599935999MiscellaneousMiscellaneous9,8129,8121,7671,767--15,03415,034-- 3699936999Sales and Related ChargesSales and Related Charges---------- 3919939199Transfers & Non Rev ReceiptsTransfers & Non Rev Receipts------2,5062,506-- Total Revenue1,336,560518,336-Total Revenue1,336,560518,336- 33,201- 33,201- ExpensesExpenses 09990999Personal ServicesPersonal Services1,041,1001,041,100395,900395,900------ 19991999SuppliesSupplies61,30061,3001,7001,700------ 29992999Other Services & ChargesOther Services & Charges253,400253,4009,2009,200------ 49994999Capital OutlayCapital Outlay------295,000295,000-- 69996999Contingencies & TransfersContingencies & Transfers---------- Total ExpensesTotal Expenses1,355,8001,355,800406,800406,800--295,000295,000-- Change to Fund BalanceChange to Fund Balance-19,240-19,240111,536111,536---261,799-261,799-- 7777 - This page intentionally left blank -- This page intentionally left blank - 7878 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: FIREDEPARTMENT: FIRE 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4220042200FIREFIREExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services1,087,0041,087,0041,132,1731,132,1731,139,9901,139,9901,041,1001,041,1001,041,1001,041,1001,041,1001,041,100 19991999SuppliesSupplies56,87956,87963,03163,03155,76755,76761,30061,30061,30061,30061,30061,300 29992999Other Services & ChargesOther Services & Charges175,331175,331214,618214,618234,100234,100253,400253,400253,400253,400253,400253,400 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: FIRETOTALS: FIRE1,319,2141,319,2141,409,8221,409,8221,429,8571,429,8571,355,8001,355,8001,355,8001,355,8001,355,8001,355,800 Activity DescriptionActivity Description The Fire Department provides medical care, fire suppression, public education, and inspection services for the citizens ofThe Fire Department provides medical care, fire suppression, public education, and inspection services for the citizens of Columbia Heights. The Fire Department also supplies the City of Hilltop with fire and medical service through a contractColumbia Heights. The Fire Department also supplies the City of Hilltop with fire and medical service through a contract agreement. The Fire Department will continue to work with neighboring communities to share resources through autoaidagreement. The Fire Department will continue to work with neighboring communities to share resources through autoaid and mutual aid agreements along with sharing of personnel for County and regional teams. Emergency Managementand mutual aid agreements along with sharing of personnel for County and regional teams. Emergency Management works side by side with the U.S. Department of Homeland Security, Minnesota Department of Homeland Security andworks side by side with the U.S. Department of Homeland Security, Minnesota Department of Homeland Security and Emergency Management, and the Anoka County Emergency Manager to provide emergency management for theEmergency Management, and the Anoka County Emergency Manager to provide emergency management for the protection of public safety, health, and welfare in our city during emergencies and natural disasters.protection of public safety, health, and welfare in our city during emergencies and natural disasters. ObjectivesObjectives The Fire Department prides itself in our pro-active, modern approach in providing fire and EMS services. Based on the goalsThe Fire Department prides itself in our pro-active, modern approach in providing fire and EMS services. Based on the goals and objectives of city staff and the City Council we will continue to strive toward meeting some of these goals by:and objectives of city staff and the City Council we will continue to strive toward meeting some of these goals by: Build and Expand collaboration with the School District, other public entitiesBuild and Expand collaboration with the School District, other public entitiesby continuing and building our involvementby continuing and building our involvement with County and regional teams, emergency management organizations, the sharing of resources with neighboringwith County and regional teams, emergency management organizations, the sharing of resources with neighboring communities, and continuing our move to the county wide computer data system.communities, and continuing our move to the county wide computer data system. Conduct an Evaluation of City Staffing LevelsConduct an Evaluation of City Staffing Levelsby continuing to look at different, more stable staffing models, prioritizing fireby continuing to look at different, more stable staffing models, prioritizing fire department functions, and training full time staff for the fire department of the future which includes emergencydepartment functions, and training full time staff for the fire department of the future which includes emergency management. The 2018 staffing study will be used as a resource in these evaluations.management. The 2018 staffing study will be used as a resource in these evaluations. Expand Public safety community engagement programs with emphasis on preventionExpand Public safety community engagement programs with emphasis on preventionby having the fire departmentby having the fire department become more involved in outside community organizations, expanding our public education program, and working with thebecome more involved in outside community organizations, expanding our public education program, and working with the school district to provide a more efficient fire prevention education program in our schools. This goal may be difficult toschool district to provide a more efficient fire prevention education program in our schools. This goal may be difficult to achieve with current staffing due to the significant amount of time and resources dedicated to the Property Maintenanceachieve with current staffing due to the significant amount of time and resources dedicated to the Property Maintenance Inspection program.Inspection program. Fire Budget Comments Continued on Next PageFire Budget Comments Continued on Next Page 7979 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 Fire Budget Comments ContinuedFire Budget Comments Continued Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The increases in the number of emergency calls, requests for fire services, rental properties and the need for propertyThe increases in the number of emergency calls, requests for fire services, rental properties and the need for property inspections has outpaced the abilities of the current Fire Department staffing model to complete everything in a timelyinspections has outpaced the abilities of the current Fire Department staffing model to complete everything in a timely manner.manner. A National trend that we are also seeing in Minnesota is the difficulty in recruiting and retaining Paid-on-Call Firefighters.A National trend that we are also seeing in Minnesota is the difficulty in recruiting and retaining Paid-on-Call Firefighters. POC firefighters are covering less open shifts due to the changing demographics and their use of their free time. Using POCPOC firefighters are covering less open shifts due to the changing demographics and their use of their free time. Using POC firefighters to cover shifts for full time firefighters is no longer a stable option. Overtime is proposed to increase and willfirefighters to cover shifts for full time firefighters is no longer a stable option. Overtime is proposed to increase and will continue to be high in order to maitain a minimum of two firefighters on duty and to conduct inspections. This workload iscontinue to be high in order to maitain a minimum of two firefighters on duty and to conduct inspections. This workload is causing "burn out" of the full time staff. A staffing study will be completed in 2018 that will assist in making decisions forcausing "burn out" of the full time staff. A staffing study will be completed in 2018 that will assist in making decisions for staffing the Fire Department at a level that will allow quality inspections to be conducted, not just quanity, along with thestaffing the Fire Department at a level that will allow quality inspections to be conducted, not just quanity, along with the time and staff to fulfill our core fire department and emergency managment missions.time and staff to fulfill our core fire department and emergency managment missions. The percentage of time that individual positions are charged to the Property Inspections budget has not been updated sinceThe percentage of time that individual positions are charged to the Property Inspections budget has not been updated since its inception in 2010. An evaluation of the time was conducted and the percentage for some positions, especially theits inception in 2010. An evaluation of the time was conducted and the percentage for some positions, especially the firefighters, has increased dramatically. This has almost doubled the cost of the inspection program and shows thefirefighters, has increased dramatically. This has almost doubled the cost of the inspection program and shows the significant subsidy of the City, and the Fire Department to run the program.significant subsidy of the City, and the Fire Department to run the program. The combined Fire/Property Inspectionsbudget shows a net increase of $124,571or 7.6%over 2018. The FireDepartmentThe combined Fire/Property Inspectionsbudget shows a net increase of $124,571or 7.6%over 2018. The FireDepartment 42200 budget by itself shows a decrease of -5.2% due to more time being shifted to the Property Inspections Department42200 budget by itself shows a decrease of -5.2% due to more time being shifted to the Property Inspections Department 42300, but there are still significant budget increases in the Fire Department. In42300, but there are still significant budget increases in the Fire Department. InPersonal ServicesPersonal Services, increases include, increases include $20,000in Overtime to bring it more in line with annual expenditures. Other increases include contractstep increases for$20,000in Overtime to bring it more in line with annual expenditures. Other increases include contractstep increases for two firefighters and a Captain, plus related fringe. Also included is an increase in the City contribution to PERA that wastwo firefighters and a Captain, plus related fringe. Also included is an increase in the City contribution to PERA that was recently passed by the State Legislature, and a COLAincrease. Therecently passed by the State Legislature, and a COLAincrease. TheSuppliesSuppliesbudget shows a small increase due to a $2,000budget shows a small increase due to a $2,000 increase in computer equipment and a $3,000 increase in General Supplies mostly due to an increase of cost for medicalincrease in computer equipment and a $3,000 increase in General Supplies mostly due to an increase of cost for medical supplies. An overall increase of $19,300 in thesupplies. An overall increase of $19,300 in theOther Services & ChargesOther Services & Chargesarea is mostly due to increases of $3,000 inarea is mostly due to increases of $3,000 in Training, $2,900 in our allocation of Building Maintenance labor costs, and a $7,300 increase in our IS allocation.Training, $2,900 in our allocation of Building Maintenance labor costs, and a $7,300 increase in our IS allocation. 8080 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: PROPERTY INSPECTIONSDEPARTMENT: PROPERTY INSPECTIONS 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4230042300PROPERTY INSPECTIONSPROPERTY INSPECTIONSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services170,409170,409183,883183,883197,272197,272395,900395,900395,900395,900395,900395,900 19991999SuppliesSupplies4784787197191,5001,5001,7001,7001,7001,7001,7001,700 29992999Other Services & ChargesOther Services & Charges5,7775,7776,6556,6559,4009,4009,2009,2009,2009,2009,2009,200 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: PROPERTY INSPECTIONSTOTALS: PROPERTY INSPECTIONS176,664176,664191,258191,258208,172208,172406,800406,800406,800406,800406,800406,800 Activity DescriptionActivity Description Property Inspections incorporates all rental property licensing and inspections,long grass/weed inspections, nuisanceProperty Inspections incorporates all rental property licensing and inspections,long grass/weed inspections, nuisance inspections and property maintenance inspections under one budget.inspections and property maintenance inspections under one budget. ObjectivesObjectives The Fire Department provides timely and efficient fire and property maintenance inspection services in order to maintainThe Fire Department provides timely and efficient fire and property maintenance inspection services in order to maintain property values by:property values by: Build and Expand collaboration with the School District, other public entitiesBuild and Expand collaboration with the School District, other public entitiesby continuing our strong partnerships with otherby continuing our strong partnerships with other city departments to provide coordinated inspection services.city departments to provide coordinated inspection services. Conduct an Evaluation of City Staffing LevelsConduct an Evaluation of City Staffing Levelsby evaluating our inspection staffing needs to meet the demands of the highby evaluating our inspection staffing needs to meet the demands of the high number of rental properties and property maintenance inspection demands. The 2018 staffing study will be used as a resourcenumber of rental properties and property maintenance inspection demands. The 2018 staffing study will be used as a resource in these evaluations.in these evaluations. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The number of rental properties and licensing inspections has leveled off but is still too high for current staffing. The needforThe number of rental properties and licensing inspections has leveled off but is still too high for current staffing. The needfor property maintenance inspections continues to remain high. Staffing needs willbe continually evaluated in order to provideproperty maintenance inspections continues to remain high. Staffing needs willbe continually evaluated in order to provide the necessary staff to do the inspections in a timely and efficient manner while also allowing the fire staff to complete theirthe necessary staff to do the inspections in a timely and efficient manner while also allowing the fire staff to complete their fire/EMS responsibilities.fire/EMS responsibilities. The combined Fire/Property Inspectionsbudget shows a net increase of $124,571or 7.6%over 2018. The PropertyThe combined Fire/Property Inspectionsbudget shows a net increase of $124,571or 7.6%over 2018. The Property Inspections Department 42300 budget by itself shows an increase from 2018 to 2019 of $198,628 or 95.4%. The percentageInspections Department 42300 budget by itself shows an increase from 2018 to 2019 of $198,628 or 95.4%. The percentage of time that individual positions are charged to the Property Inspections budget has not been updated since its inception inof time that individual positions are charged to the Property Inspections budget has not been updated since its inception in 2010. An evaluation of the time was conducted and the percentage for some positions, especially the firefighters, has2010. An evaluation of the time was conducted and the percentage for some positions, especially the firefighters, has increased dramatically. This has almost doubled the cost of the inspection program and shows the significant subsidy of theincreased dramatically. This has almost doubled the cost of the inspection program and shows the significant subsidy of the City, and the Fire Department to run the program.City, and the Fire Department to run the program. Small changes in theSmall changes in theSuppliesSuppliesarea and thearea and theOther Services and ChargesOther Services and Chargesarea show a small overall increase of $200.00.area show a small overall increase of $200.00. 8181 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: SAFER GRANT 2015 - 2017DEPARTMENT: SAFER GRANT 2015 - 2017 272272PUBLIC SAFETY GRANTS - OTHERPUBLIC SAFETY GRANTS - OTHERActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4220242202SAFER GRANT 2015 - 2017SAFER GRANT 2015 - 2017ExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services145,849145,849119,773119,773-------- 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: SAFER GRANT 2015 - 2017TOTALS: SAFER GRANT 2015 - 2017145,849145,849119,773119,773-------- Activity DescriptionActivity Description This activty consisted of two full-time firefighter positions funded by a federalgrant. The grant and the activity bothThis activty consisted of two full-time firefighter positions funded by a federalgrant. The grant and the activity both ended in 2017.ended in 2017. ObjectivesObjectives Not applicable. See above.Not applicable. See above. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Not applicable. See above.Not applicable. See above. 8282 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP EQUIP REPLACEMENT GENERALDEPARTMENT: CAP EQUIP REPLACEMENT GENERAL 431431CAP EQUIP REPLACEMENT GENERALCAP EQUIP REPLACEMENT GENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4220042200FIREFIREExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies2,0732,073---------- 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay50,94650,946117,326117,326315,000315,000295,000295,000295,000295,000295,000295,000 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CAP EQUIP REPLACEMENT GENERALTOTALS: CAP EQUIP REPLACEMENT GENERAL53,01853,018117,326117,326315,000315,000295,000295,000295,000295,000295,000295,000 Activity DescriptionActivity Description The Fire Capital Equipment Replacement -General Fund was established to fund the long term ongoing capital equipmentThe Fire Capital Equipment Replacement -General Fund was established to fund the long term ongoing capital equipment needs in the general fund. This was accomplished by preparing, and maintaining, a detailed 20 year projection of theneeds in the general fund. This was accomplished by preparing, and maintaining, a detailed 20 year projection of the City's equipment needs and scheduling long term replacement.City's equipment needs and scheduling long term replacement. ObjectivesObjectives Replace equipment as needed in accordance with the FireDepartment replacement schedule.Replace equipment as needed in accordance with the FireDepartment replacement schedule. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed budget is a decrease of -20,000 or -6% from 2018 to 2019.The proposed budget is a decrease of -20,000 or -6% from 2018 to 2019. Current mobile and portable radios were purchased County wide in 2005. Motorola will be ending support, service, andCurrent mobile and portable radios were purchased County wide in 2005. Motorola will be ending support, service, and parts for portable radios in 2019. Mobile radios and half of the portable radios were replaced in 2018. Due to the costsparts for portable radios in 2019. Mobile radios and half of the portable radios were replaced in 2018. Due to the costs of the radios, replacement was planned to be split over two years. Proposing to replace fourteen portable radios in 2019,of the radios, replacement was planned to be split over two years. Proposing to replace fourteen portable radios in 2019, along with accessories for a budgeted cost of $55,000.along with accessories for a budgeted cost of $55,000. Fire Department Self Contained Breathing Apparatus (SCBA) were purchased in 2005. The air bottles are at the end ofFire Department Self Contained Breathing Apparatus (SCBA) were purchased in 2005. The air bottles are at the end of their 15 year life and needed maintenance on the packs is rising. Proposing to purchase 27 packs, 2 RIT packs, sparetheir 15 year life and needed maintenance on the packs is rising. Proposing to purchase 27 packs, 2 RIT packs, spare masks, and misc. accessories for $240,000. This purchase will be made along with Fridley Fire Department and possiblymasks, and misc. accessories for $240,000. This purchase will be made along with Fridley Fire Department and possibly one or more other fire departments.one or more other fire departments. 8383 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: FIRE CAPITAL EQUIPMENTDEPARTMENT: FIRE CAPITAL EQUIPMENT 439439FIRE CAPITAL EQUIPMENTFIRE CAPITAL EQUIPMENTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4220042200FIREFIREExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies17,88617,886---------- 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: FIRE CAPITAL EQUIPMENTTOTALS: FIRE CAPITAL EQUIPMENT17,88617,886---------- Activity DescriptionActivity Description This activity useda large one-timefunding source to purchase fire equipment for many years. This funding was exhaustedThis activity useda large one-timefunding source to purchase fire equipment for many years. This funding was exhausted in 2016. After 2016, fire equipment is purchased from the City's general government equipment fund 431 used by all cityin 2016. After 2016, fire equipment is purchased from the City's general government equipment fund 431 used by all city departments.departments. ObjectivesObjectives Notapplicable. See above.Notapplicable. See above. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Notapplicable. See above.Notapplicable. See above. 8484 8585 - This page intentionally left blank -- This page intentionally left blank - 8686 GENERAL GOVERNMENTGENERAL GOVERNMENT EXPENDITURE SUMMARYEXPENDITURE SUMMARY 1,800,0001,800,000 1,600,0001,600,000 1,400,0001,400,000 1,200,0001,200,000 1,000,0001,000,000 800,000800,000 600,000600,000 400,000400,000 200,000200,000 00 20162017201820192016201720182019 Personal ServicesPersonal ServicesSuppliesSuppliesOther Services & ChargesOther Services & Charges Capital OutlayCapital OutlayContingencies & TransfersContingencies & Transfers 8787 - This page intentionally left blank -- This page intentionally left blank - 8888 City of Columbia Heights, Minnesota City of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 General GovernmentGeneral Government CityCityRecognition/Recognition/Cap. Equip. Repl.Cap. Equip. Repl. HallHallSpec EventsSpec EventsContingenciesContingenciesTransfersTransfersGen. Gov. Bldgs.Gen. Gov. Bldgs. 101101101101101101101101431431 RevenueRevenue 3099930999TaxesTaxes133,414133,41439,12939,12932,60832,608125,774125,774-- 3199931999Licenses & PermitsLicenses & Permits---------- 3299932999IntergovernmentalIntergovernmental6,2496,2491,8331,8331,5271,5275,8915,891-- 3399933999Charge for ServicesCharge for Services---------- 3499934999Fines & ForfeitsFines & Forfeits---------- 3599935999MiscellaneousMiscellaneous15,69515,6953503502922921,1261,126-- 3699936999Sales and Related ChargesSales and Related Charges---------- 3919939199Transfers & Non Rev ReceiptsTransfers & Non Rev Receipts---------- Total Revenue155,35841,31234,427132,791-Total Revenue155,35841,31234,427132,791- ExpensesExpenses 09990999Personal ServicesPersonal Services---------- 19991999SuppliesSupplies15,40015,4001,7001,700------ 29992999Other Services & ChargesOther Services & Charges142,300142,30040,30040,300------ 49994999Capital OutlayCapital Outlay---------- 69996999Contingencies & TransfersContingencies & Transfers----35,00035,000135,000135,000-- Total ExpensesTotal Expenses157,700157,70042,00042,00035,00035,000135,000135,000-- Change to Fund BalanceChange to Fund Balance-2,342-2,342-688-688-573-573-2,209-2,209-- 8989 - This page intentionally left blank -- This page intentionally left blank - 9090 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CITY HALLDEPARTMENT: CITY HALL 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4194041940CITY HALLCITY HALLExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services9229221,1991,1991,5001,500------ 19991999SuppliesSupplies12,98712,98715,84815,84813,00013,00015,40015,40015,40015,40015,40015,400 29992999Other Services & ChargesOther Services & Charges111,130111,130126,364126,364139,500139,500142,300142,300142,300142,300142,300142,300 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CITY HALLTOTALS: CITY HALL125,039125,039143,411143,411154,000154,000157,700157,700157,700157,700157,700157,700 Activity DescriptionActivity Description This department accounts for the general maintenance of City Hall. The major expenses in this budget are utilities, janitorialThis department accounts for the general maintenance of City Hall. The major expenses in this budget are utilities, janitorial expenses, building maintenance, and HVAC.expenses, building maintenance, and HVAC. Due to the age of the building, it is susceptible to significant unplanned emergency maintenance over time. Additionally, aDue to the age of the building, it is susceptible to significant unplanned emergency maintenance over time. Additionally, a significant portion of the department's budget is for weather-dependent utility costs. These greater risk factors, relative tosignificant portion of the department's budget is for weather-dependent utility costs. These greater risk factors, relative to many other departments, are considered when estimating the next year's budget.many other departments, are considered when estimating the next year's budget. ObjectivesObjectives The development of a master plan for City Hall is a short-term objective in the City of Columbia Heights 2017 Goals Report.The development of a master plan for City Hall is a short-term objective in the City of Columbia Heights 2017 Goals Report. This department's role in that objective is to maintain City Hall in a condition that is safe and respectable until the master planThis department's role in that objective is to maintain City Hall in a condition that is safe and respectable until the master plan is developed and implemented.is developed and implemented. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed 2019 budget for this department is an increase of $3,700 or 2.4% from the prior year. Approximately half ofThe proposed 2019 budget for this department is an increase of $3,700 or 2.4% from the prior year. Approximately half of this increase is in the allowance for the purchase of chairs, desks , and other furniture, within Supplies line item 2010 Minorthis increase is in the allowance for the purchase of chairs, desks , and other furniture, within Supplies line item 2010 Minor Equipment. The remaining half is primarily an increase in the internal service charge for custodians and the facilitiesEquipment. The remaining half is primarily an increase in the internal service charge for custodians and the facilities maintenance supervisor within line item 4010 included in Other Services and Charges.maintenance supervisor within line item 4010 included in Other Services and Charges. Note that prior to 2019, charges for interdepartmental labor appear in this budget for occasional public works time spent toNote that prior to 2019, charges for interdepartmental labor appear in this budget for occasional public works time spent to paint or repair City hall, or to install furniture, etc. Beginning in 2019, this occasional services are included within lineitempaint or repair City hall, or to install furniture, etc. Beginning in 2019, this occasional services are included within lineitem 4010 included in Other Services and Charges.4010 included in Other Services and Charges. The current five-year leases for the postage meter and folder/inserter (mailing) machine expires 9/16/19. This budgetThe current five-year leases for the postage meter and folder/inserter (mailing) machine expires 9/16/19. This budget assumes that lease will be renewed at comparable rates. Staff will research this along with other alternatives in 2019.assumes that lease will be renewed at comparable rates. Staff will research this along with other alternatives in 2019. 9191 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: RECOGNITION/SPECIAL EVENTSDEPARTMENT: RECOGNITION/SPECIAL EVENTS 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4505045050RECOGNITION/SPECIAL EVENTSRECOGNITION/SPECIAL EVENTSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies2142147847843003001,7001,7001,7001,7001,7001,700 29992999Other Services & ChargesOther Services & Charges39,77839,77841,13341,13340,60040,60040,30040,30040,30040,30040,30040,300 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: RECOGNITION/SPECIAL EVENTSTOTALS: RECOGNITION/SPECIAL EVENTS39,99239,99241,91741,91740,90040,90042,00042,00042,00042,00042,00042,000 Activity DescriptionActivity Description This departmentwas established to budget and account for various activities that do not specifically fall under otherThis departmentwas established to budget and account for various activities that do not specifically fall under other departments. Examples of these activities are employee and volunteer recognition events, fireworks at the Jamboree, thedepartments. Examples of these activities are employee and volunteer recognition events, fireworks at the Jamboree, the City Beautification program, and the City newsletter.City Beautification program, and the City newsletter. ObjectivesObjectives The newsletter provides essential information to residents, and is a component of the objectiveof developing a communicationsThe newsletter provides essential information to residents, and is a component of the objectiveof developing a communications plan, noted within the City of Columbia Heights' 2017 Goals Report.plan, noted within the City of Columbia Heights' 2017 Goals Report. The plants and flowers in our parks and public areas clearly beautify the city and show a heightened sense of community pride,The plants and flowers in our parks and public areas clearly beautify the city and show a heightened sense of community pride, improving the impression our city makes on visitors, new residents, and long-time residents. This supports the objectivestatedimproving the impression our city makes on visitors, new residents, and long-time residents. This supports the objectivestated in the City of Columbia Heights 2017 Goals Reportof "getting ready for company".in the City of Columbia Heights 2017 Goals Reportof "getting ready for company". The fireworks display at the Jamboree provides the capstone activity to the largest community event of the year. The Jamboree,The fireworks display at the Jamboree provides the capstone activity to the largest community event of the year. The Jamboree, the community picnic, and the royalty program, all foster many elements of the Columbia Heights Vision, as stated in the City ofthe community picnic, and the royalty program, all foster many elements of the Columbia Heights Vision, as stated in the City of Columbia Heights 2017 Goals Report, including providing a diverse , welcoming small-town feel and community cohesion.Columbia Heights 2017 Goals Report, including providing a diverse , welcoming small-town feel and community cohesion. Providing opportunities for employee recognition fosters the retention of talented, skilled public servants, as stated inProviding opportunities for employee recognition fosters the retention of talented, skilled public servants, as stated in elements comprising the vision of the City of Columbia Heights 2017 Goals Report.elements comprising the vision of the City of Columbia Heights 2017 Goals Report. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The total budgetproposed for 2019 for this department is $1,100 or 2.7% more than 2018. This budget has not increasedThe total budgetproposed for 2019 for this department is $1,100 or 2.7% more than 2018. This budget has not increased since 2016. The proposed increase is in the amounts allocated for employee and community events.since 2016. The proposed increase is in the amounts allocated for employee and community events. The $26,000 budgeted for 2019 for the newsletter is, in total, the same as in the prior year budget. Within that total however,The $26,000 budgeted for 2019 for the newsletter is, in total, the same as in the prior year budget. Within that total however, the new cost to upgrade to color printing [$3,600] and new contract labor for graphic design support [$1,800] will replacethe new cost to upgrade to color printing [$3,600] and new contract labor for graphic design support [$1,800] will replace the amount previously used for editing the newsletter [$5,400.] In 2019, the newsletter will be edited by thethe amount previously used for editing the newsletter [$5,400.] In 2019, the newsletter will be edited by the Communications Coordinator, a position first established in the 2018 budget.Communications Coordinator, a position first established in the 2018 budget. 9292 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CONTINGENCIESDEPARTMENT: CONTINGENCIES 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4920049200CONTINGENCIESCONTINGENCIESExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges--7,9957,995-------- 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers----35,00035,00035,00035,00035,00035,00035,00035,000 TOTALS: CONTINGENCIESTOTALS: CONTINGENCIES--7,9957,99535,00035,00035,00035,00035,00035,00035,00035,000 Activity DescriptionActivity Description .. This departmentwas established to budget and account for activities not budgeted under other departmentsThis departmentwas established to budget and account for activities not budgeted under other departments ObjectivesObjectives The objectiveof the Contingency departmentis to allow for sufficient flexibility in the overall budget to adapt to items which,The objectiveof the Contingency departmentis to allow for sufficient flexibility in the overall budget to adapt to items which, cannot be projected/forecasted with sufficient certainty to be detailed in the budget. This supports the element within thecannot be projected/forecasted with sufficient certainty to be detailed in the budget. This supports the element within the Columbia Heights Vision of well-planned and well-maintained public services /infrastructure, as statedin the City of ColumbiaColumbia Heights Vision of well-planned and well-maintained public services /infrastructure, as statedin the City of Columbia Heights 2017 Goals Report.Heights 2017 Goals Report. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed 2019 budget is the same as the 2017 and 2018 budgets.The proposed 2019 budget is the same as the 2017 and 2018 budgets. 9393 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: TRANSFERSDEPARTMENT: TRANSFERS 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4930049300TRANSFERSTRANSFERSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers88,91788,917--1,400,0001,400,000135,000135,000135,000135,000135,000135,000 TOTALS: TRANSFERSTOTALS: TRANSFERS88,91788,917--1,400,0001,400,000135,000135,000135,000135,000135,000135,000 Activity DescriptionActivity Description This departmentwas established to account for transfers-out from the General Fund to other city funds, when thoseThis departmentwas established to account for transfers-out from the General Fund to other city funds, when those transactions are not specific to any of the various individual operating departments within the General Fund budget.transactions are not specific to any of the various individual operating departments within the General Fund budget. ObjectivesObjectives This department's only objective is to be a pass-through point between the general fund and other funds, separateThis department's only objective is to be a pass-through point between the general fund and other funds, separate fromthe operating departments within the general fund.fromthe operating departments within the general fund. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The only item proposed in this budget for 2019 is a new annual transfer of $135,000 of general fund property tax levy toThe only item proposed in this budget for 2019 is a new annual transfer of $135,000 of general fund property tax levy to Fund 201 Planning and Inspections, to fund two planning-related staff positions. In prior years, these two positions wereFund 201 Planning and Inspections, to fund two planning-related staff positions. In prior years, these two positions were funded by the property taxes collected from the EDA and HRA property tax levies.funded by the property taxes collected from the EDA and HRA property tax levies. The only item in this budget for 2018 was a one-time transfer of $1,400,000 to the Govt Buildings Fund 411 towards theThe only item in this budget for 2018 was a one-time transfer of $1,400,000 to the Govt Buildings Fund 411 towards the replacement of City Hall. There were no items in this budget for 2017.replacement of City Hall. There were no items in this budget for 2017. 9494 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAPITAL EQUIP. GENERAL GOVERNMENT BLDGS.DEPARTMENT: CAPITAL EQUIP. GENERAL GOVERNMENT BLDGS. 431431CAPITAL EQUIPMENT REPLACEMENT FUNDCAPITAL EQUIPMENT REPLACEMENT FUNDActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4194041940GENERAL GOVERNMENT BUILDINGSGENERAL GOVERNMENT BUILDINGSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay--28,00028,000-------- 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: GENERAL GOVERNMENT BUILDINGSTOTALS: GENERAL GOVERNMENT BUILDINGS--28,00028,000-------- Activity DescriptionActivity Description This departmentwas established to account for periodic purchases of equipment that are not included in the budgets of otherThis departmentwas established to account for periodic purchases of equipment that are not included in the budgets of other functional areas, such as equipment used by multiple functional areas, or equipment purchased as a group for the benefit offunctional areas, such as equipment used by multiple functional areas, or equipment purchased as a group for the benefit of multiple functional areas.multiple functional areas. ObjectivesObjectives There are noitems scheduled in this budget for 2019.There are noitems scheduled in this budget for 2019. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget There are noitems scheduled in this budget for 2019.There are noitems scheduled in this budget for 2019. 9595 - This page intentionally left blank -- This page intentionally left blank - 9696 9797 - This page intentionally left blank -- This page intentionally left blank - 9898 20120199 Library DirectorLibrary Director YYouthouth AdultAdultLibraryLibraryLibrary Library Clerk-Typist IIClerk-Typist IIPagesPagesLibraryLibrary ServicesServicesServicesServicesSupervisorSupervisorAideAide (2)(2)(9 PT)(9 PT)ClerkClerk LibrarianLibrarianLibrarianLibrarian(3 PT)(3 PT)(PT)(PT) 9999 - This page intentionally left blank -- This page intentionally left blank - 100100 LIBRARYLIBRARY EXPENDITURE SUMMARYEXPENDITURE SUMMARY 1,200,0001,200,000 1,000,0001,000,000 800,000800,000 600,000600,000 400,000400,000 200,000200,000 00 20162017201820192016201720182019 Personal ServicesPersonal ServicesSuppliesSuppliesOther Services & ChargesOther Services & Charges Capital OutlayCapital OutlayContingencies & TransfersContingencies & Transfers 101101 - This page intentionally left blank -- This page intentionally left blank - 102102 City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota 20192019 LibraryLibrary RevenueRevenue 30999Taxes955,09530999Taxes955,095 31999Licenses & Permits-31999Licenses & Permits- 32999Intergovernmental-32999Intergovernmental- 33999Charge for Services14,10533999Charge for Services14,105 34999Fines & Forfeits12,50034999Fines & Forfeits12,500 35999Miscellaneous10,00035999Miscellaneous10,000 36999Sales and Related Charges-36999Sales and Related Charges- 3919939199Transfers & Non Rev ReceiptsTransfers & Non Rev Receipts11,00011,000 Total RevenueTotal Revenue1,002,7001,002,700 ExpensesExpenses 0999Personal Services670,2000999Personal Services670,200 1999Supplies98,7001999Supplies98,700 2999Other Services and Charges219,1002999Other Services and Charges219,100 4999Capital Outlay-4999Capital Outlay- 69996999Contingencies & TransfersContingencies & Transfers14,70014,700 Total ExpensesTotal Expenses1,002,7001,002,700 Change to Fund Balance-Change to Fund Balance- 103103 - This page intentionally left blank -- This page intentionally left blank - 104104 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: LIBRARYDEPARTMENT: LIBRARY 240240LIBRARYLIBRARYActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4550045500LIBRARYLIBRARYExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services561,982561,982564,042564,042638,145638,145670,200670,200670,200670,200670,200670,200 19991999SuppliesSupplies91,63991,63992,98192,981106,100106,10098,70098,70098,70098,70098,70098,700 29992999Other Services & ChargesOther Services & Charges116,212116,212175,265175,265193,688193,688219,100219,100219,100219,100219,100219,100 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers13,97913,97914,31714,31714,71114,71114,70014,70014,70014,70014,70014,700 TOTALS: LIBRARYTOTALS: LIBRARY783,812783,812846,606846,606952,644952,6441,002,7001,002,7001,002,7001,002,7001,002,7001,002,700 Activity DescriptionActivity Description The Library serves a diverse community's need for access to resources, information, and technology in a welcomingThe Library serves a diverse community's need for access to resources, information, and technology in a welcoming environment. It collects and lends materials in multiple formats including books, magazines, newspapers, music, videos,environment. It collects and lends materials in multiple formats including books, magazines, newspapers, music, videos, and energy meters. It provides educational programs and services including literacy-based storytimes, adult languageand energy meters. It provides educational programs and services including literacy-based storytimes, adult language learning and literacy programs, reading programs for all ages, arts and cultural events, and home delivery of materials.learning and literacy programs, reading programs for all ages, arts and cultural events, and home delivery of materials. The Library provides free access to computer software programs, the internet, and online research and instructionalThe Library provides free access to computer software programs, the internet, and online research and instructional databases. It facilitates summer nutritional programs for children and provides space for individual work or study anddatabases. It facilitates summer nutritional programs for children and provides space for individual work or study and public meetings. Library staff provide one-to-one and class-based computer instruction as well as research andpublic meetings. Library staff provide one-to-one and class-based computer instruction as well as research and reference assistance. Library staff provide customer service during 54 operational hours each week. The Libraryreference assistance. Library staff provide customer service during 54 operational hours each week. The Library contracts with Anoka County Library for inclusion in an integrated library system to manage patron information andcontracts with Anoka County Library for inclusion in an integrated library system to manage patron information and collection inventory, delivery of materials, and access to electronic resources such as databases, e-books, e-magazines,collection inventory, delivery of materials, and access to electronic resources such as databases, e-books, e-magazines, and downloadable audiobooks. It participates in the Metropolitan Library Service Agency (as an Associate Library), theand downloadable audiobooks. It participates in the Metropolitan Library Service Agency (as an Associate Library), the Minitex multi-state interlibrary loan program, the Statewide Borrowers' Compact, and METRONET. These cooperativeMinitex multi-state interlibrary loan program, the Statewide Borrowers' Compact, and METRONET. These cooperative agreements enable Columbia Heights residents to gain access to library materials, special services, and electronicagreements enable Columbia Heights residents to gain access to library materials, special services, and electronic resources available throughout the state of Minnesota. The cooperative agreements also provide staff with professionalresources available throughout the state of Minnesota. The cooperative agreements also provide staff with professional training and development opportunities.training and development opportunities. ObjectivesObjectives In 2019 Library staff will continue to provide the resources and programs describedin the previous Activity Description.In 2019 Library staff will continue to provide the resources and programs describedin the previous Activity Description. They will connect visitors with the information and materials they need; provide a safe and welcoming space to study,They will connect visitors with the information and materials they need; provide a safe and welcoming space to study, work, and connect with neighbors; offer educational and entertaining programming for children and adults; and addresswork, and connect with neighbors; offer educational and entertaining programming for children and adults; and address the unique information and continuing education needs of the Columbia Heights community. 2019 will be the third fullthe unique information and continuing education needs of the Columbia Heights community. 2019 will be the third full year in the Central Avenue facility. Electricity costs include acquisition costs for rooftop solar panels to reduce futureyear in the Central Avenue facility. Electricity costs include acquisition costs for rooftop solar panels to reduce future electricity costs. Library technology, including RFID-enabled self-check stations and security gates and automated materialselectricity costs. Library technology, including RFID-enabled self-check stations and security gates and automated materials handling equipment, have significant annual maintenance costs but result in reduced labor costs. Library customershandling equipment, have significant annual maintenance costs but result in reduced labor costs. Library customers appreciate the modern convenience of self check and book drop technology. As we look to future budgets, publicappreciate the modern convenience of self check and book drop technology. As we look to future budgets, public computing hardware and software, now four years old, will need to be updated. Library Board and staff will begin acomputing hardware and software, now four years old, will need to be updated. Library Board and staff will begin a strategic planning process in 2019 to guide library objectives over the next five years.strategic planning process in 2019 to guide library objectives over the next five years. Library Budget Comments Continued on Next PageLibrary Budget Comments Continued on Next Page 105105 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 Library Budget Comments ContinuedLibrary Budget Comments Continued Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed budget for 2019 includes a 5.3% increase over the 2018 adopted budget.The proposed budget for 2019 includes a 5.3% increase over the 2018 adopted budget. Personnel:Personnel: Personnel expenses account for two-thirds of the overall library budget. No contracts have been settled with bargainingPersonnel expenses account for two-thirds of the overall library budget. No contracts have been settled with bargaining units for 2019. Four of six full-time staff and five of twelve part-time staff are still progressing through approved steps ofunits for 2019. Four of six full-time staff and five of twelve part-time staff are still progressing through approved steps of pay ranges. The library aide position will remain unfilled in 2019. Staffing is at the absolute minimum to allow 54 hourspay ranges. The library aide position will remain unfilled in 2019. Staffing is at the absolute minimum to allow 54 hours of public service each week. Staffing levels limit library staff availability for outreach events during regular operationalof public service each week. Staffing levels limit library staff availability for outreach events during regular operational hours and substitute coverage during paid leaves. Underspending of past budgets was largely due to staff departureshours and substitute coverage during paid leaves. Underspending of past budgets was largely due to staff departures and subsequent delays in the appointment of replacements.and subsequent delays in the appointment of replacements. Supplies:Supplies: The supplies budget has decreased from the adopted 2018 budget. The increase in line 2025 (ACS supplies) anticipatesThe supplies budget has decreased from the adopted 2018 budget. The increase in line 2025 (ACS supplies) anticipates the need to purchase library cards in 2019. The increase in line 2171 (general supplies) incorporates the cost of toiletthe need to purchase library cards in 2019. The increase in line 2171 (general supplies) incorporates the cost of toilet paper and paper towels for public restrooms and building cleaning supplies, which were erroneously budgeted to thepaper and paper towels for public restrooms and building cleaning supplies, which were erroneously budgeted to the building maintenance line (4010) in the past. All other lines have been decreased or remain the same as 2018 based onbuilding maintenance line (4010) in the past. All other lines have been decreased or remain the same as 2018 based on actual expenditures in 2017 and the need to redirect collection dollars toward building and equipment maintenance.actual expenditures in 2017 and the need to redirect collection dollars toward building and equipment maintenance. Preliminary conversations with Anoka County Library anticipate reductions in collection spending in 2019, including forPreliminary conversations with Anoka County Library anticipate reductions in collection spending in 2019, including for e-books and periodicals.e-books and periodicals. Other Services and Charges:Other Services and Charges: This section of the budget incorporates a 13% increase over 2018. Electric and gas utilities were budgeted at 5% overThis section of the budget incorporates a 13% increase over 2018. Electric and gas utilities were budgeted at 5% over 2017 actual expenditures; water and sewer costs were estimated at 2.5% over 2017 actuals. Line 3810 (electrical) also2017 actual expenditures; water and sewer costs were estimated at 2.5% over 2017 actuals. Line 3810 (electrical) also includes amortized costs for the purchase and installation of rooftop solar panels , which will result in significantincludes amortized costs for the purchase and installation of rooftop solar panels , which will result in significant reductions in electricity costs once payout has been completed. The slight Increase in line 3050 (professional services)reductions in electricity costs once payout has been completed. The slight Increase in line 3050 (professional services) anticipates an inflation-based increase to integrated library system software sharing costs and audit fees. The increase toanticipates an inflation-based increase to integrated library system software sharing costs and audit fees. The increase to line 4000 includes allowances for copier and printer overage charges to contracted maintenance agreements based online 4000 includes allowances for copier and printer overage charges to contracted maintenance agreements based on actual usage. Property and liability insurance costs have Increased 6% from 2018. Building maintenance labor costs haveactual usage. Property and liability insurance costs have Increased 6% from 2018. Building maintenance labor costs have increased 11% over 2018.increased 11% over 2018. The increase in the information systems line item #4040 reflects a 15% cost increase in this internal charge for all cityThe increase in the information systems line item #4040 reflects a 15% cost increase in this internal charge for all city departments using information services in 2019. From 2015 through 2018, the City phased in a long-term update to thedepartments using information services in 2019. From 2015 through 2018, the City phased in a long-term update to the proportionate shares of I/S costs allocated between user departments based on the number of devices in use inproportionate shares of I/S costs allocated between user departments based on the number of devices in use in 2015.Beginning in 2019, the I/S charges reflect actual current costs.For tax-supported departments, additional 20192015.Beginning in 2019, the I/S charges reflect actual current costs.For tax-supported departments, additional 2019 funding is provided specifically for this 15% increase, so that departments are not required to fund it from the basic 3.5%funding is provided specifically for this 15% increase, so that departments are not required to fund it from the basic 3.5% inflation allowance provided to each 2019 budget.inflation allowance provided to each 2019 budget. Capital Outlay:Capital Outlay: No capital outlay is anticipated for 2019.No capital outlay is anticipated for 2019. Other Financing Uses:Other Financing Uses: Charges for the library share of city administrative staff remain unchanged from 2018.Charges for the library share of city administrative staff remain unchanged from 2018. 106106 20120199 FinanceFinance DirectorDirector Assistant Finance Assistant Finance Liquor Operations Liquor Operations IS DirectorIS Director Liquor Operations Liquor Operations DirectorDirector ManagerManager ManagerManager Assistant Liquor Assistant Liquor Assistant IS Assistant IS Store Manager Store Manager DirectorDirector (4)(4) Store Supervisor Store Supervisor ISIS (2 FT)(2 FT) TechnicianTechnician (4 PT)(4 PT) FT Retail Clerk (1)FT Retail Clerk (1) PT Retail Clerk (30)PT Retail Clerk (30) Receptionist/Receptionist/ AccountingAccounting AccountingAccounting AccountingAccounting AccountingAccounting PayrollPayroll CashierCashier Clerk I:Clerk I: Clerk II - Clerk II - Clerk IClerk I AccountantAccountant Clerk IIClerk II (PT)(PT) UtilityUtility FinanceFinance 107107 - This page intentionally left blank -- This page intentionally left blank - 108108 LIQUORLIQUOR EXPENDITURE SUMMARYEXPENDITURE SUMMARY 9,000,0009,000,000 8,000,0008,000,000 7,000,0007,000,000 6,000,0006,000,000 5,000,0005,000,000 4,000,0004,000,000 3,000,0003,000,000 2,000,0002,000,000 1,000,0001,000,000 00 20162017201820192016201720182019 Personal ServicesPersonal ServicesSupplies, including Cost of GoodsSupplies, including Cost of Goods Other Services & ChargesOther Services & ChargesCapital OutlayCapital Outlay Contingencies & TransfersContingencies & Transfers 109109 - This page intentionally left blank -- This page intentionally left blank - 110110 City of Columbia Heights, Minnesota City of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 Liquor OperatingLiquor Operating Store #1Store #1Store #2Store #2Store #3Store #3 609609609609609609 RevenueRevenue 3099930999TaxesTaxes------ 3199931999Licenses & PermitsLicenses & Permits------ 3299932999IntergovernmentalIntergovernmental------ 3399933999Charge for ServicesCharge for Services------ 3499934999Fines & ForfeitsFines & Forfeits------ 3599935999MiscellaneousMiscellaneous7,2187,2185,8105,8102,7142,714 3699936999Sales and Related ChargesSales and Related Charges4,019,0004,019,0003,267,0003,267,0001,317,0001,317,000 3919939199Transfers & Non Rev ReceiptsTransfers & Non Rev Receipts------ Total RevenueTotal Revenue4,026,2184,026,2183,272,8103,272,8101,319,7141,319,714 ExpensesExpenses 09990999Personal ServicesPersonal Services551,400551,400453,800453,800180,200180,200 19991999Supplies, including cost of goodsSupplies, including cost of goods3,035,1003,035,1002,478,7002,478,7001,008,4001,008,400 29992999Other Services and ChargesOther Services and Charges283,600283,600226,900226,90057,90057,900 49994999Capital OutlayCapital Outlay------ 69996999Contingencies & TransfersContingencies & Transfers------ Total ExpensesTotal Expenses3,870,1003,870,1003,159,4003,159,4001,246,5001,246,500 Change to Fund BalanceChange to Fund Balance156,118156,118113,410113,41073,21473,214 Proprietary Fund InformationProprietary Fund Information Capital Asset PurchasesCapital Asset Purchases------ 111111 - This page intentionally left blank -- This page intentionally left blank - 112112 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: LIQUOR STORE #1DEPARTMENT: LIQUOR STORE #1 609609LIQUORLIQUORActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4979149791LIQUOR STORE #1LIQUOR STORE #1ExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services538,340538,340488,396488,396530,800530,800551,400551,400551,400551,400551,400551,400 19991999SuppliesSupplies3,007,7103,007,7102,951,5152,951,5153,086,3003,086,3003,035,1003,035,1003,035,1003,035,1003,035,1003,035,100 29992999Other Services & ChargesOther Services & Charges272,526272,526270,324270,324271,600271,600283,600283,600283,600283,600283,600283,600 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: LIQUOR STORE #1TOTALS: LIQUOR STORE #13,818,5763,818,5763,710,2363,710,2363,888,7003,888,7003,870,1003,870,1003,870,1003,870,1003,870,1003,870,100 Activity DescriptionActivity Description Under MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol. Municipal liquorUnder MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol. Municipal liquor stores can also generate income for the community, reducing the amount of property taxes otherwise required for citystores can also generate income for the community, reducing the amount of property taxes otherwise required for city operations. The income opportunities are limited however, by significant market competition within the metro area.operations. The income opportunities are limited however, by significant market competition within the metro area. Additionally, when the current Top Valu I facility was constructed in 2007-2008 at 4950 Central Avenue NE, the City CouncilAdditionally, when the current Top Valu I facility was constructed in 2007-2008 at 4950 Central Avenue NE, the City Council chose to construct the building to very strict design guidelines, so that this store will be a leading example for otherchose to construct the building to very strict design guidelines, so that this store will be a leading example for other businesses in the community for many years.businesses in the community for many years. Our city's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds forOur city's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds for city infrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such ascity infrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such as D.A.R.E.D.A.R.E. ObjectivesObjectives Beginningin 2018 and carrying through2019, the liquor operation is adjusting itsproduct offerings and sales strategies, inBeginningin 2018 and carrying through2019, the liquor operation is adjusting itsproduct offerings and sales strategies, in combination with its recent achievements in inventory management, to continue to be financially sound in the highlycombination with its recent achievements in inventory management, to continue to be financially sound in the highly competitive Twin Cities metro market.competitive Twin Cities metro market. Various promotions, tastings, and special events held in recent years have proven to be very popular with customers andVarious promotions, tastings, and special events held in recent years have proven to be very popular with customers and will be continued in 2019. Several of the these activities are done in partnership with community groups, in furtherancewill be continued in 2019. Several of the these activities are done in partnership with community groups, in furtherance of the City Council objectives of collaboration and volunteerism stated in the City Council's 2017 goal-setting report.of the City Council objectives of collaboration and volunteerism stated in the City Council's 2017 goal-setting report. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Within the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the mostWithin the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the most recent sales projections available. Apart from the cost of goods sold, proposed 2019 operating expenses for all three storesrecent sales projections available. Apart from the cost of goods sold, proposed 2019 operating expenses for all three stores combined show an increase of $61,000 or 3.6% over the current year budget.combined show an increase of $61,000 or 3.6% over the current year budget. $42,000 of this increase (for all three stores combined) is in personnel, primarilyforestimated 2019 labor agreement$42,000 of this increase (for all three stores combined) is in personnel, primarilyforestimated 2019 labor agreement changes. It also includes a net of8 additional PT staff hours per week to adjust to actual experience in 2017-2018 forchanges. It also includes a net of8 additional PT staff hours per week to adjust to actual experience in 2017-2018 for Sunday sales.Sunday sales. The expensecategory Other Services and Charges increased by $19,000 (for all three stores combined) . This is primarilyThe expensecategory Other Services and Charges increased by $19,000 (for all three stores combined) . This is primarily from increased costs for building maintenance and information systems support.from increased costs for building maintenance and information systems support. 113113 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: LIQUOR STORE #2DEPARTMENT: LIQUOR STORE #2 609609LIQUORLIQUORActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4979249792LIQUOR STORE #2LIQUOR STORE #2ExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services420,192420,192410,930410,930430,300430,300453,800453,800453,800453,800453,800453,800 19991999SuppliesSupplies2,441,6682,441,6682,398,2102,398,2102,498,4002,498,4002,478,7002,478,7002,478,7002,478,7002,478,7002,478,700 29992999Other Services & ChargesOther Services & Charges213,013213,013217,649217,649219,300219,300226,900226,900226,900226,900226,900226,900 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: LIQUOR STORE #2TOTALS: LIQUOR STORE #23,074,8743,074,8743,026,7883,026,7883,148,0003,148,0003,159,4003,159,4003,159,4003,159,4003,159,4003,159,400 Activity DescriptionActivity Description Under MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol . Municipal liquorUnder MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol . Municipal liquor stores can also generate income for the community, reducing the amount of property taxes otherwise required for Citystores can also generate income for the community, reducing the amount of property taxes otherwise required for City operations. The income opportunities are limited however, by significant market competition within the metro area.operations. The income opportunities are limited however, by significant market competition within the metro area. Additionally, when the current Top Valu II facility was constructed in 2007-2008 at 2105 37th Avenue NE, the City CouncilAdditionally, when the current Top Valu II facility was constructed in 2007-2008 at 2105 37th Avenue NE, the City Council chose to construct the building to very strict design guidelines, so that this store will be a leading example for other businesseschose to construct the building to very strict design guidelines, so that this store will be a leading example for other businesses in the community for many years.in the community for many years. Our City's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds for cityOur City's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds for city infrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such asinfrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such as D.A.R.E.D.A.R.E. ObjectivesObjectives Beginning in 2018 and carrying through 2019, the liquor operation is adjusting its product offerings and sales strategies, inBeginning in 2018 and carrying through 2019, the liquor operation is adjusting its product offerings and sales strategies, in combination with its recent achievements in inventory management, to continue to be financially sound in the highlycombination with its recent achievements in inventory management, to continue to be financially sound in the highly competitive Twin Cities metro market.competitive Twin Cities metro market. Various promotions, tastings, and special events held in recent years have proven to be very popular with customers and willVarious promotions, tastings, and special events held in recent years have proven to be very popular with customers and will be continued in 2019. Several of the these activities are done in partnership with community groups, in furtherance of thebe continued in 2019. Several of the these activities are done in partnership with community groups, in furtherance of the City Council objectives of collaboration and volunteerism stated in the City Council's 2017 goal-setting report.City Council objectives of collaboration and volunteerism stated in the City Council's 2017 goal-setting report. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Within the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the most recentWithin the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the most recent sales projections available. Apart from the cost of goods sold, proposed 2019 operating expenses for all three stores combinedsales projections available. Apart from the cost of goods sold, proposed 2019 operating expenses for all three stores combined show an increase of $61,000 or 3.6% over the current year budget.show an increase of $61,000 or 3.6% over the current year budget. $42,000 of this increase (for all three stores combined) is in personnel, primarily for estimated 2019 labor agreement changes.$42,000 of this increase (for all three stores combined) is in personnel, primarily for estimated 2019 labor agreement changes. It also includes a net of 8 additional PT staff hours per week to adjust to actual experience in 2017-2018 for Sunday sales.It also includes a net of 8 additional PT staff hours per week to adjust to actual experience in 2017-2018 for Sunday sales. The expense category Other Services and Charges increased by $19,000 (for all three stores combined) . This is primarily fromThe expense category Other Services and Charges increased by $19,000 (for all three stores combined) . This is primarily from increased costs for building maintenance and information systems support.increased costs for building maintenance and information systems support. 114114 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: LIQUOR STORE #3DEPARTMENT: LIQUOR STORE #3 609609LIQUORLIQUORActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4979349793LIQUOR STORE #3LIQUOR STORE #3ExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services153,425153,425143,285143,285182,000182,000180,200180,200180,200180,200180,200180,200 19991999SuppliesSupplies984,937984,937974,973974,9731,033,8001,033,8001,008,4001,008,4001,008,4001,008,4001,008,4001,008,400 29992999Other Services & ChargesOther Services & Charges46,78546,78548,74448,74458,30058,30057,90057,90057,90057,90057,90057,900 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: LIQUOR STORE #3TOTALS: LIQUOR STORE #31,185,1481,185,1481,167,0021,167,0021,274,1001,274,1001,246,5001,246,5001,246,5001,246,5001,246,5001,246,500 Activity DescriptionActivity Description Under MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol. Municipal liquorUnder MN statute, the primary purpose of municipal liquor stores is to control the distribution of alcohol. Municipal liquor stores can also generate income for the community, reducing the amount of property taxes otherwise required for citystores can also generate income for the community, reducing the amount of property taxes otherwise required for city operations. The income opportunities are limited however, by significant market competition within the metro area.operations. The income opportunities are limited however, by significant market competition within the metro area. Our city's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds for cityOur city's three-store municipal liquor operation is the 6th largest by gross sales in Minnesota. It has provided funds for city infrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such asinfrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such as D.A.R.E.D.A.R.E. ObjectivesObjectives Exteriorand interior updates to improve the visual appeal of this store in 2018 and 2019 are planned as part of a largerExteriorand interior updates to improve the visual appeal of this store in 2018 and 2019 are planned as part of a larger project initially-approved by the City Council in 2012. These updates include exterior trim, lighting, signage, flooring, paint,project initially-approved by the City Council in 2012. These updates include exterior trim, lighting, signage, flooring, paint, counters, and additional security cameras.counters, and additional security cameras. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Within the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the mostWithin the Supplies category, the cost of goods sold for the liquor operation is budgeted each year to reflect the most recent sales projections available. Apart from the cost of goods sold, proposed 2019 operating expenses for all three storesrecent sales projections available. Apart from the cost of goods sold, proposed 2019 operating expenses for all three stores combined show an increase of $61,000 or 3.6% over the current year budget.combined show an increase of $61,000 or 3.6% over the current year budget. $42,000 of this increase (for all three stores combined) is in personnel, primarily for estimated 2019 labor agreement$42,000 of this increase (for all three stores combined) is in personnel, primarily for estimated 2019 labor agreement changes. It also includes a net of 8 additional PT staff hours per week to adjust to actual experience in 2017-2018 forchanges. It also includes a net of 8 additional PT staff hours per week to adjust to actual experience in 2017-2018 for Sunday sales.Sunday sales. The expense category Other Services and Charges increased by $19,000 (for all three stores combined). This is primarilyThe expense category Other Services and Charges increased by $19,000 (for all three stores combined). This is primarily from increased costs for building maintenance and information systems support.from increased costs for building maintenance and information systems support. 115115 City of Columbia Heights, Minnesota City of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 Liquor Non-OperatingLiquor Non-Operating Non-OperatingNon-Operating 609609 RevenueRevenue 3099930999TaxesTaxes-- 3199931999Licenses & PermitsLicenses & Permits-- 3299932999IntergovernmentalIntergovernmental-- 3399933999Charge for ServicesCharge for Services-- 3499934999Fines & ForfeitsFines & Forfeits-- 3599935999MiscellaneousMiscellaneous258258 3699936999Sales and Related ChargesSales and Related Charges-- 3919939199Transfers & Non Rev ReceiptsTransfers & Non Rev Receipts-- Total RevenueTotal Revenue258258 ExpensesExpenses 09990999Personal ServicesPersonal Services-- 19991999Supplies, including cost of goodsSupplies, including cost of goods-- 29992999Other Services and ChargesOther Services and Charges-- 49994999Capital OutlayCapital Outlay-- 69996999Contingencies & TransfersContingencies & Transfers449,400449,400 Total ExpensesTotal Expenses449,400449,400 Change to Fund BalanceChange to Fund Balance-449,142-449,142 Proprietary Fund InformationProprietary Fund Information Capital Asset PurchasesCapital Asset Purchases-- 116116 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: LIQUOR NON-OPERATINGDEPARTMENT: LIQUOR NON-OPERATING 609609LIQUORLIQUORActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4979449794LIQUOR NON-OPERATINGLIQUOR NON-OPERATINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers550,818550,818549,200549,200415,000415,000449,400449,400449,400449,400449,400449,400 TOTALS: LIQUOR NON-OPERATINGTOTALS: LIQUOR NON-OPERATING550,818550,818549,200549,200415,000415,000449,400449,400449,400449,400449,400449,400 Activity DescriptionActivity Description To improve the analysis of results at each of the three stores, activity that is not a function of store operations isTo improve the analysis of results at each of the three stores, activity that is not a function of store operations is accounted for separately in the non-operating department 49794. These nonoperating activities routinely includeaccounted for separately in the non-operating department 49794. These nonoperating activities routinely include acquisition of equipment over $5,000; construction of building or parking lot improvements; debt service; andacquisition of equipment over $5,000; construction of building or parking lot improvements; debt service; and transfers to other city funds.transfers to other city funds. ObjectivesObjectives The main objective for this department for 2019 is to continue funding other departments at a level consistent withThe main objective for this department for 2019 is to continue funding other departments at a level consistent with prior years:prior years: The Infrastructure Fund 430 at $50,000. This supports the key element of strong infrastructure in the ColumbiaThe Infrastructure Fund 430 at $50,000. This supports the key element of strong infrastructure in the Columbia Heights Vision stated within the City Council's 2017 goal-setting report. D.A.R.E. and other police communityHeights Vision stated within the City Council's 2017 goal-setting report. D.A.R.E. and other police community programs at $10,000 within the General Fund, which is an increase of $1,000 over prior years. This supports the keyprograms at $10,000 within the General Fund, which is an increase of $1,000 over prior years. This supports the key element of safe community within the Columbia Heights Vision stated in the City Council's 2017 goal-setting report.element of safe community within the Columbia Heights Vision stated in the City Council's 2017 goal-setting report. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The budget for this department is $34,000 or 8% higher for 2019 than for 2018.In 2018, funds previously placed inThe budget for this department is $34,000 or 8% higher for 2019 than for 2018.In 2018, funds previously placed in escrow were used for a portion of 2018 debt service, reducing the amount required from this department for 2018.escrow were used for a portion of 2018 debt service, reducing the amount required from this department for 2018. Factoring out that one-time transaction, the 2019 budget for this department is almost $100,000 or 18% less than inFactoring out that one-time transaction, the 2019 budget for this department is almost $100,000 or 18% less than in years prior to 2018.This primarily reflects the reduced interest rate obtained by refinancing in 2017, but it is alsoyears prior to 2018.This primarily reflects the reduced interest rate obtained by refinancing in 2017, but it is also due to some operational improvements requiring less administrative labor.due to some operational improvements requiring less administrative labor. 117117 - This page intentionally left blank -- This page intentionally left blank - 118118 POLICEPOLICE City of Columbia HeightsCity of Columbia Heights 20192019 Police ChiefPolice Chief Office SupervisorOffice Supervisor Police CaptainPolice Captain Police CaptainPolice Captain AdministrationAdministration OperationsOperations Record Techs Record Techs ((33)) I.S. SpecialistI.S. Specialist `` SergeantSergeantSergeantSergeant SergeantSergeant SergeantSergeant DTF (1)DTF (1) Officers Officers ((22)) Officers Officers ((22)) Officers Officers ((44)) Officers Officers ((44)) COP Officer COP Officer Invest (2)Invest (2) SRO (2)SRO (2) SCU (2)SCU (2) PT CSO PT CSO ((55)) FT CSO FT CSO ((11)) ReservesReserves 119119 - This page intentionally left blank -- This page intentionally left blank - 120120 POLICEPOLICE EXPENDITURE SUMMARYEXPENDITURE SUMMARY 6,000,0006,000,000 5,000,0005,000,000 4,000,0004,000,000 3,000,0003,000,000 2,000,0002,000,000 1,000,0001,000,000 00 20162017201820192016201720182019 Personal ServicesPersonal ServicesSuppliesSuppliesOther Services & ChargesOther Services & Charges Capital OutlayCapital OutlayContingencies & TransfersContingencies & Transfers 121121 - This page intentionally left blank -- This page intentionally left blank - 122122 City of Columbia Heights, Minnesota City of Columbia Heights, Minnesota BUDGET 2019BUDGET 2019 PolicePolice PolicePolice CapitalCapital PolicePoliceEquipmentEquipment 101101431431 RevenueRevenue 3099930999TaxesTaxes3,845,7043,845,704-- 3199931999Licenses & PermitsLicenses & Permits37,00037,000-- 3299932999IntergovernmentalIntergovernmental522,137522,13716,54716,547 3399933999Charge for ServicesCharge for Services270,000270,000-- 3499934999Fines & ForfeitsFines & Forfeits51,00051,000-- 3599935999MiscellaneousMiscellaneous34,43634,43615,88615,886 3699936999Sales and Related ChargesSales and Related Charges---- 3919939199Transfers & Non Rev ReceiptsTransfers & Non Rev Receipts10,00010,0002,6482,648 Total Revenue4,770,27735,081Total Revenue4,770,27735,081 ExpensesExpenses 09990999Personal ServicesPersonal Services4,205,5004,205,500-- 19991999SuppliesSupplies175,400175,400203,000203,000 29992999Other Services & ChargesOther Services & Charges456,900456,900-- 49994999Capital OutlayCapital Outlay--108,700108,700 69996999Contingencies & TransfersContingencies & Transfers---- Total ExpensesTotal Expenses4,837,8004,837,800311,700311,700 Change to Fund BalanceChange to Fund Balance-67,523-67,523-276,619-276,619 123123 - This page intentionally left blank -- This page intentionally left blank - 124124 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: POLICEDEPARTMENT: POLICE 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4210042100POLICEPOLICEExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services3,469,4933,469,4933,789,8833,789,8834,054,2974,054,2974,205,5004,205,5004,205,5004,205,5004,205,5004,205,500 19991999SuppliesSupplies124,723124,723131,164131,164181,300181,300175,400175,400175,400175,400175,400175,400 29992999Other Services & ChargesOther Services & Charges313,060313,060361,410361,410427,082427,082456,900456,900456,900456,900456,900456,900 49994999Capital OutlayCapital Outlay--414414-------- 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: POLICETOTALS: POLICE3,907,2763,907,2764,282,8714,282,8714,662,6794,662,6794,837,8004,837,8004,837,8004,837,8004,837,8004,837,800 Activity DescriptionActivity Description This is the general budget for day-to-day operations in the Police Department, including personnel costs, general supply costs,This is the general budget for day-to-day operations in the Police Department, including personnel costs, general supply costs, and other services and charges.and other services and charges. The Police Department provides public safety and crime prevention services to the citizens of Columbia Heights and Hilltop.The Police Department provides public safety and crime prevention services to the citizens of Columbia Heights and Hilltop. This includes police patrol, investigations, community policing activities, the Street Crimes unit, a Drug Task Force officer,This includes police patrol, investigations, community policing activities, the Street Crimes unit, a Drug Task Force officer, School Liaison Officers (Dist. #13), traffic enforcement, code enforcement, and administration.School Liaison Officers (Dist. #13), traffic enforcement, code enforcement, and administration. ObjectivesObjectives The Police Department's Mission Statement is:The Police Department's Mission Statement is: The Columbia Heights Police Department is committed to active partnerships with the community in order to protect life andThe Columbia Heights Police Department is committed to active partnerships with the community in order to protect life and property, innovatively solve problems, and enhance the safety and qualify of life in the communities we serve.property, innovatively solve problems, and enhance the safety and qualify of life in the communities we serve. Each year, the Police Department participates in planning to develop a Strategic Plan for the coming year. The strategies,Each year, the Police Department participates in planning to develop a Strategic Plan for the coming year. The strategies, objectives and action plan outlined in that plan form the framework for the department's activities in the areas of Problemobjectives and action plan outlined in that plan form the framework for the department's activities in the areas of Problem Oriented Policing, Community Oriented Policing/Partnerships and Communication, Accountability, and Training. Further,Oriented Policing, Community Oriented Policing/Partnerships and Communication, Accountability, and Training. Further, budgetary planning and spending decisions are based on this plan, particularly in terms of resource allocations, spending forbudgetary planning and spending decisions are based on this plan, particularly in terms of resource allocations, spending for community-related programs, and training.community-related programs, and training. Police Budget Comments Continued on Next PagePolice Budget Comments Continued on Next Page 125125 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 Police Budget Comments ContinuedPolice Budget Comments Continued Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Police Department's proposed 2019 budget comes in at $4,837,800, a 3.8% increase, which is in keeping with the City'sThe Police Department's proposed 2019 budget comes in at $4,837,800, a 3.8% increase, which is in keeping with the City's overall proposed budget.overall proposed budget. Personnel:Personnel:Because contracts for 2019 are not yet in place, personnel costs for all employees were calculated based on 2018Because contracts for 2019 are not yet in place, personnel costs for all employees were calculated based on 2018 contract amounts, plus expected movement through salary and longevity steps. Line item 1020 Overtime was increased tocontract amounts, plus expected movement through salary and longevity steps. Line item 1020 Overtime was increased to $120,000 to bring it more in line with actual costs. An additional amount of $150,500 was included in line item 1810 as$120,000 to bring it more in line with actual costs. An additional amount of $150,500 was included in line item 1810 as anticipated COLA increases.anticipated COLA increases. Supplies:Supplies:Most changes in the Supplies section are minor ones, taking into account the previous years' actual expenditures.Most changes in the Supplies section are minor ones, taking into account the previous years' actual expenditures. Most notable was a decrease in the line item 2282 Gas, Oil, Lubricants, which was decreased by $8,000 from 2018. This resultedMost notable was a decrease in the line item 2282 Gas, Oil, Lubricants, which was decreased by $8,000 from 2018. This resulted in a decrease of about $6,000 from last year's total in this section. We are budgeting for the replacement of seven computers, perin a decrease of about $6,000 from last year's total in this section. We are budgeting for the replacement of seven computers, per the IS department's recommendations.the IS department's recommendations. Other Services and Charges: Line item 3050Other Services and Charges: Line item 3050Expert and Professional Services sees an increase again this year to reflectExpert and Professional Services sees an increase again this year to reflect anticipated expenses in line with 2017 expenditures of almost $81,000. Our share of the Public Safety Data System is levelingoffanticipated expenses in line with 2017 expenditures of almost $81,000. Our share of the Public Safety Data System is levelingoff somewhat; our expense for 2019 is expected to be about $40,000.somewhat; our expense for 2019 is expected to be about $40,000. Line item 3105Line item 3105Training and Educational Activities is being budgeted at $28,000, up $1,000 from last year's budgeted amount andTraining and Educational Activities is being budgeted at $28,000, up $1,000 from last year's budgeted amount and in line with 2017 actual expenditures and anticipated training needs.in line with 2017 actual expenditures and anticipated training needs. Line items 3105 Training and 3320Line items 3105 Training and 3320Out of Town Travel Expense include amounts to cover the costs of two department personnelOut of Town Travel Expense include amounts to cover the costs of two department personnel to attend the IACP (International Association of Chiefs of Police) Conference. The IACP Conference features training on industryto attend the IACP (International Association of Chiefs of Police) Conference. The IACP Conference features training on industry best practices as well as information on current and future policing trends, and the opportunity to network with professionalsbest practices as well as information on current and future policing trends, and the opportunity to network with professionals experienced in managing police agencies. This important training is critical to providing police administrators with informationexperienced in managing police agencies. This important training is critical to providing police administrators with information that can be used to help identify future trends in crime issues and shape future strategic initiatives.that can be used to help identify future trends in crime issues and shape future strategic initiatives. Line item 4100Line item 4100Rents and Leases includes an expenditure of $19,395 to cover the cost of body worn cameras, an amount that wasRents and Leases includes an expenditure of $19,395 to cover the cost of body worn cameras, an amount that was initially included in 2018 after an extensive review of the body worn camera options concluded that the leasing program offeredinitially included in 2018 after an extensive review of the body worn camera options concluded that the leasing program offered through Taser International is best suited to our needs for the next five years. 2019 willbe the second year of that five-yearthrough Taser International is best suited to our needs for the next five years. 2019 willbe the second year of that five-year program.The result of this equipment lease and storage solution will be a budget increase as the cost is predictable, there is anprogram.The result of this equipment lease and storage solution will be a budget increase as the cost is predictable, there is an ongoing expense, and the expense is appropriately positioned within the regular budget as opposed to Capital Equipment.ongoing expense, and the expense is appropriately positioned within the regular budget as opposed to Capital Equipment. 126126 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: POLICE CAPITAL EQUIPMENTDEPARTMENT: POLICE CAPITAL EQUIPMENT 431431GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4210042100POLICE CAPITAL EQUIPMENTPOLICE CAPITAL EQUIPMENTExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies26,82126,82122,13122,13160,29660,296203,000203,000203,000203,000203,000203,000 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay131,749131,749112,404112,40477,65077,650108,700108,700108,700108,700108,700108,700 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: POLICE CAPITAL EQUIPMENTTOTALS: POLICE CAPITAL EQUIPMENT158,570158,570134,534134,534137,946137,946311,700311,700311,700311,700311,700311,700 Activity DescriptionActivity Description The Capital Equipment budget for 2019 includes:The Capital Equipment budget for 2019 includes: The purchase and set-up of two marked vehicles and one unmarked vehicleThe purchase and set-up of two marked vehicles and one unmarked vehicle Forty Motorola 800mhz portable radios (including one for City Hall Varda) andForty Motorola 800mhz portable radios (including one for City Hall Varda) and Two multiple unit chargersTwo multiple unit chargers ObjectivesObjectives The Police Department's objectives as they relate to Capital Equipment are to obtain and maintain vehicles and capitalThe Police Department's objectives as they relate to Capital Equipment are to obtain and maintain vehicles and capital equipment in a way that meets the needs and requirements of the department, while utilizing best practices to obtain theequipment in a way that meets the needs and requirements of the department, while utilizing best practices to obtain the highest value and affordability.highest value and affordability. Police Capital Equipment Budget Comments Continued on Next PagePolice Capital Equipment Budget Comments Continued on Next Page 127127 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 Police Capital Equipment Budget Comments ContinuedPolice Capital Equipment Budget Comments Continued Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Vehicles:Vehicles:As a part of the Police Department Capital Equipment replacement plan to maintain a safe and dependableAs a part of the Police Department Capital Equipment replacement plan to maintain a safe and dependable vehicle fleet, the Police Department requests authorization to purchase two Ford Police Interceptor patrol vehicles andvehicle fleet, the Police Department requests authorization to purchase two Ford Police Interceptor patrol vehicles and one unmarked vehicle. The purchase of two marked squad cars per year allows the department to keep the fleet in betterone unmarked vehicle. The purchase of two marked squad cars per year allows the department to keep the fleet in better working order, and aids in controlling costs on replacement parts. This also allows the marked squads to be rotated out ofworking order, and aids in controlling costs on replacement parts. This also allows the marked squads to be rotated out of the police fleet after four years of service, and rotated into another department in the city, who in turn get a betterthe police fleet after four years of service, and rotated into another department in the city, who in turn get a better operating vehicle for conventional uses.operating vehicle for conventional uses. The police department is budgeting for the purchase of two Ford Utility vehicles this year. Ford has announced that theyThe police department is budgeting for the purchase of two Ford Utility vehicles this year. Ford has announced that they plan to discontinue productionof the Taurus sedan. The advantages presented by the Utility include the added space forplan to discontinue productionof the Taurus sedan. The advantages presented by the Utility include the added space for occupants and gear, and it offers increased maneuverability in poor weather conditions. The added room is used tooccupants and gear, and it offers increased maneuverability in poor weather conditions. The added room is used to better store and carry police equipment and supplies to include entry tools, first aid equipment and tactical gear. Inbetter store and carry police equipment and supplies to include entry tools, first aid equipment and tactical gear. In addition, the increased size of the passenger compartment in the Utility vehicle offers better room and comfort for ouraddition, the increased size of the passenger compartment in the Utility vehicle offers better room and comfort for our larger statured officers. The vehicle will be purchased from the dealership awarded under the State of Minnesotalarger statured officers. The vehicle will be purchased from the dealership awarded under the State of Minnesota Cooperative Purchasing Venture (CPV)Cooperative Purchasing Venture (CPV) In addition, the police department is budgeting to replace one unmarked vehicle in 2019. The vehicle scheduled forIn addition, the police department is budgeting to replace one unmarked vehicle in 2019. The vehicle scheduled for replacement is a 2009 Chevy Impala with over 55,300 miles on it. The age and mileage make this an inadequatevehiclereplacement is a 2009 Chevy Impala with over 55,300 miles on it. The age and mileage make this an inadequatevehicle for public safety use. The police department has determined the Ford Explorer vehicle to be an excellent fit for policefor public safety use. The police department has determined the Ford Explorer vehicle to be an excellent fit for police work through the use as a patrol car and feel these qualities will extend to an unmarked vehicle as well. As a result, wework through the use as a patrol car and feel these qualities will extend to an unmarked vehicle as well. As a result, we are budgeting for a 2019 Ford Explorer, or similarly priced and equipped vehicle, listed on the CPV.This vehicle hasare budgeting for a 2019 Ford Explorer, or similarly priced and equipped vehicle, listed on the CPV.This vehicle has comparable pricing and fuel economy when compared to past vehicle purchases, and is roomier and better equipped tocomparable pricing and fuel economy when compared to past vehicle purchases, and is roomier and better equipped to carry needed police equipment.carry needed police equipment. The police department is budgeting to purchase the following vehicles:The police department is budgeting to purchase the following vehicles: 2 -2018 Ford Police Interceptor Utility vehicles $27,393.45 e.2 -2018 Ford Police Interceptor Utility vehicles $27,393.45 e. 1 -2018 unmarked Ford Explorer or similar$26,096.461 -2018 unmarked Ford Explorer or similar$26,096.46 Total(rounded)$81,000Total(rounded)$81,000 The police department is also budgeting to expend up toThe police department is also budgeting to expend up to$36,700 for$36,700 foroutfitting and setting up these vehicles for patroloutfitting and setting up these vehicles for patrol use. This amount includes the standard set-up as has been done in the past, plus the purchase of necessary equipmentuse. This amount includes the standard set-up as has been done in the past, plus the purchase of necessary equipment for the squads including laptop computers. The squad outfitting will be awarded to the vendor listed on the State of MNfor the squads including laptop computers. The squad outfitting will be awarded to the vendor listed on the State of MN CPV or a comparable vendor. The amount is less pervehicle than in previous years due to the department being able toCPV or a comparable vendor. The amount is less pervehicle than in previous years due to the department being able to reuse equipment that is still serviceable from the SUV's that are coming out of service as patrol vehicles.reuse equipment that is still serviceable from the SUV's that are coming out of service as patrol vehicles. The total budgeted for squad cars and set-up in 2019 isThe total budgeted for squad cars and set-up in 2019 is$117,700$117,700.. Radios:Radios:The police department has been notified by Anoka County Radio that the current generation of police portableThe police department has been notified by Anoka County Radio that the current generation of police portable radios we have in use are going end-of-life and will no longer be supported effective December, 2019. In addition, theradios we have in use are going end-of-life and will no longer be supported effective December, 2019. In addition, the current listening technology has made police radio communications easily monitored by the public. The encryption of thecurrent listening technology has made police radio communications easily monitored by the public. The encryption of the radios will allow radio communications to be made private; which increases officer safety and police effectiveness.radios will allow radio communications to be made private; which increases officer safety and police effectiveness. The police department is budgeting capital to replace the portableradios for police, community service officers andThe police department is budgeting capital to replace the portableradios for police, community service officers and reserves.reserves. These radios will be purchased through Anoka County and will utilize the vendor listed on the CPV. The total budgeted forThese radios will be purchased through Anoka County and will utilize the vendor listed on the CPV. The total budgeted for replacement portable radios in 2019 is $194,000.replacement portable radios in 2019 is $194,000. 128128 20120199 PW Director/City EngineerPW Director/City Engineer AdministrativeAdministrative Assistant-AAssistant-A AssistantAssistant City EngineerCity Engineer VehicleVehicle FacilitiesFacilities AdministrativeAdministrative Street & ParkStreet & Park UtilitiesUtilities MaintenanceMaintenance MaintenanceMaintenance AssistantAssistant SuperintendentSuperintendent SuperintendentSuperintendent SupervisorSupervisor SupervisorSupervisor ForepersonForeperson ForepersonForeperson (2)(2) (1)(1) EngEngEngEng Custodian I Custodian I Custodian II Custodian II MaintenanceMaintenanceMaintenanceMaintenance AssessingAssessing MechanicMechanic TechTechTechTech (PT)(PT)(PT)(PT) Clerk (PT) Clerk (PT) Worker (12)Worker (12)Worker (Worker (77)) IV (2)IV (2)IIIIII (3)(3)(1)(1) 129129 - This page intentionally left blank -- This page intentionally left blank - 130130 PUBLIC WORKSPUBLIC WORKS EXPENDITURE SUMMARYEXPENDITURE SUMMARY 25,000,00025,000,000 24,000,00024,000,000 23,000,00023,000,000 22,000,00022,000,000 21,000,00021,000,000 20,000,00020,000,000 19,000,00019,000,000 18,000,00018,000,000 17,000,00017,000,000 16,000,00016,000,000 15,000,00015,000,000 14,000,00014,000,000 13,000,00013,000,000 12,000,00012,000,000 11,000,00011,000,000 10,000,00010,000,000 9,000,0009,000,000 8,000,0008,000,000 7,000,0007,000,000 6,000,0006,000,000 5,000,0005,000,000 4,000,0004,000,000 3,000,0003,000,000 2,000,0002,000,000 1,000,0001,000,000 00 20162017201820192016201720182019 Personal ServicesPersonal ServicesSuppliesSuppliesOther Services & ChargesOther Services & Charges Capital OutlayCapital OutlayContingencies & TransfersContingencies & Transfers 131131 - This page intentionally left blank -- This page intentionally left blank - 132132 133133 - This page intentionally left blank -- This page intentionally left blank - 134134 135135 - This page intentionally left blank -- This page intentionally left blank - 136136 137137 - This page intentionally left blank -- This page intentionally left blank - 138138 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: ENGINEERINGDEPARTMENT: ENGINEERING 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4310043100ENGINEERINGENGINEERINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services353,548353,548249,767249,767322,028322,028310,930310,930310,930310,930310,930310,930 19991999SuppliesSupplies22,01222,01214,22214,22215,00015,00015,50015,50015,50015,50015,50015,500 29992999Other Services & ChargesOther Services & Charges84,67084,670117,621117,62156,13756,13757,40057,40057,40057,40057,40057,400 49994999Capital OutlayCapital Outlay33,79133,79199,81799,81710,00010,000------ 69996999Contingencies & TransfersContingencies & Transfers13,85913,8598,6248,624-------- TOTALS: ENGINEERINGTOTALS: ENGINEERING507,880507,880490,051490,051403,165403,165383,830383,830383,830383,830383,830383,830 Activity DescriptionActivity Description This department provides engineering services for public improvement projects. These activities include feasibility analysis,This department provides engineering services for public improvement projects. These activities include feasibility analysis, construction design, assessments, construction contract administration and project inspection. It also includes project managementconstruction design, assessments, construction contract administration and project inspection. It also includes project management for engineering consultant or JPA projects. The administration of the NPDES Phase IV requirementsfor engineering consultant or JPA projects. The administration of the NPDES Phase IV requirements is performed by Engineering; TMDL reporting to the State; and all responsibilities of assessing department and its functions.Otheris performed by Engineering; TMDL reporting to the State; and all responsibilities of assessing department and its functions.Other activities include general engineering, technical and public record keeping, GIS implementation, digital and hardcopy of fileactivities include general engineering, technical and public record keeping, GIS implementation, digital and hardcopy of file maintenance, and public contact.maintenance, and public contact. ObjectivesObjectives 1. Continue the annual update and development of the computerized pavement management program for street zone work1. Continue the annual update and development of the computerized pavement management program for street zone work including street ratings and analysis.including street ratings and analysis. 2. Continue updating of GIS software for automation of utility records, maintenance and complaint2. Continue updating of GIS software for automation of utility records, maintenance and complaint tracking program at Public Works.tracking program at Public Works. 3. Implementation of NPDES Phase IV requirements along with TMDL implementation measures and reporting.3. Implementation of NPDES Phase IV requirements along with TMDL implementation measures and reporting. 4. Continue updating and sharing of other database sources for increased accuracy of owner information, including GIS.4. Continue updating and sharing of other database sources for increased accuracy of owner information, including GIS. 5. Implement updated 20-year plan for the Street Rehabilitation Program.5. Implement updated 20-year plan for the Street Rehabilitation Program. 6. Continue the review and maintenance strategies for state-aid streets.6. Continue the review and maintenance strategies for state-aid streets. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed 2019 Engineering budget is $383,830 a 4.8% or 19,335decrease from the 2018 budget. Major sections and itemsThe proposed 2019 Engineering budget is $383,830 a 4.8% or 19,335decrease from the 2018 budget. Major sections and items contributing to the increase:contributing to the increase: 1. Personnel decreased by $11,098.1. Personnel decreased by $11,098. 2. Capital outlay decreased by $10,000 as there are no Cap Outlay requests for 2019.2. Capital outlay decreased by $10,000 as there are no Cap Outlay requests for 2019. 3. Other line items of the budget have remained flat or had reductions.3. Other line items of the budget have remained flat or had reductions. 139139 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: STREETSDEPARTMENT: STREETS 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4312143121STREETSSTREETSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services445,910445,910449,449449,449549,188549,188568,934568,934568,934568,934568,934568,934 19991999SuppliesSupplies116,543116,543103,396103,396149,625149,625138,850138,850138,850138,850138,850138,850 29992999Other Services & ChargesOther Services & Charges163,506163,506226,549226,549193,356193,356192,550192,550192,550192,550192,550192,550 49994999Capital OutlayCapital Outlay55,05055,050----3,5003,5003,5003,5003,5003,500 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: STREETSTOTALS: STREETS781,010781,010779,394779,394892,169892,169903,834903,834903,834903,834903,834903,834 Activity DescriptionActivity Description The street department provides for the maintenance of city Rights-of-Ways including streets, alleys and storm sewer. TheseThe street department provides for the maintenance of city Rights-of-Ways including streets, alleys and storm sewer. These services include patching, surface repairs, minor bituminous paving, street sweeping, snow plowing and removal, ice control,services include patching, surface repairs, minor bituminous paving, street sweeping, snow plowing and removal, ice control, miscellaneous projects as required, and public contact. The maintenance of public storm sewers and ponds is also included in themiscellaneous projects as required, and public contact. The maintenance of public storm sewers and ponds is also included in the street department to manage portions of the Federal NPDES and State MS4 requirements.street department to manage portions of the Federal NPDES and State MS4 requirements. ObjectivesObjectives 1. Review the alley maintenance program for both bituminous and concrete alleys.1. Review the alley maintenance program for both bituminous and concrete alleys. 2. Continue crack sealing asphalt streets in prior street rehab zones, in advance of seal coating.2. Continue crack sealing asphalt streets in prior street rehab zones, in advance of seal coating. 3. Continue street repair/patching in prior zones of the street rehab program.3. Continue street repair/patching in prior zones of the street rehab program. 4. Continue evaluation of new equipment such as brine and the application rates of treated salt for salt use reduction and street4. Continue evaluation of new equipment such as brine and the application rates of treated salt for salt use reduction and street ice control cost effectiveness.ice control cost effectiveness. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The overall 2019 budget for the Street Department is $903,834, a 1.3% or $11,665 increase from 2018.The overall 2019 budget for the Street Department is $903,834, a 1.3% or $11,665 increase from 2018. Major line items contributing to the increase:Major line items contributing to the increase: 1. Personnel increased by $19,746 to account for COLA increases and step system movements.1. Personnel increased by $19,746 to account for COLA increases and step system movements. 2. Supplies decreased by $10,775 in areas of vehicle maintenance and construction materials and fuel; other areas of the Streets2. Supplies decreased by $10,775 in areas of vehicle maintenance and construction materials and fuel; other areas of the Streets budget remain relatively flat.budget remain relatively flat. 140140 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: STREET LIGHTINGDEPARTMENT: STREET LIGHTING 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4316043160STREET LIGHTINGSTREET LIGHTINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services1,2191,2195675676,1866,1866,7016,7016,7016,7016,7016,701 19991999SuppliesSupplies----1,0051,0051,0001,0001,0001,0001,0001,000 29992999Other Services & ChargesOther Services & Charges142,688142,688147,969147,969153,641153,641161,900161,900161,900161,900161,900161,900 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: STREET LIGHTINGTOTALS: STREET LIGHTING143,907143,907148,536148,536160,832160,832169,601169,601169,601169,601169,601169,601 Activity DescriptionActivity Description This activity provides for the energy costs related to intersection, mid-block, and alley lighting. This activity also includesThis activity provides for the energy costs related to intersection, mid-block, and alley lighting. This activity also includes maintenance and repair of city-owned street lights.maintenance and repair of city-owned street lights. ObjectivesObjectives 1. Research funding and grant opportunities for the extension of the street lighting program on Central Avenue including State1. Research funding and grant opportunities for the extension of the street lighting program on Central Avenue including State and Federal funding sources.and Federal funding sources. 2. Review city-owned street lighting for upgrades, replacement or as a minimum, needed repairs.2. Review city-owned street lighting for upgrades, replacement or as a minimum, needed repairs. 3. Evaluate replacement of city-owned and maintained lights in Labelle, Sullivan and Prestemon Parks.3. Evaluate replacement of city-owned and maintained lights in Labelle, Sullivan and Prestemon Parks. 4. Initiate review/evaluation of retrofitting city-owned street lights to LED's.4. Initiate review/evaluation of retrofitting city-owned street lights to LED's. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The 2019 proposed Street Lighting budget is $169,601 an increase of 5.5% or $8,769from 2018.The 2019 proposed Street Lighting budget is $169,601 an increase of 5.5% or $8,769from 2018. 1. Electric costs are projected to increase by $5,772 from 2018 budgeted amounts due to an Xcel rate increase and additional1. Electric costs are projected to increase by $5,772 from 2018 budgeted amounts due to an Xcel rate increase and additional street lights.street lights. 2. Repair and Maintenance Services increased by $2,387 to account for increased repairs to city-owned lights.2. Repair and Maintenance Services increased by $2,387 to account for increased repairs to city-owned lights. 141141 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: TRAFFIC SIGNS & SIGNALSDEPARTMENT: TRAFFIC SIGNS & SIGNALS 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4317043170TRAFFIC SIGNS & SIGNALSTRAFFIC SIGNS & SIGNALSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services68,49168,49161,33961,33965,10065,10071,59771,59771,59771,59771,59771,597 19991999SuppliesSupplies13,55413,5547,4487,44814,26014,26016,00016,00016,00016,00016,00016,000 29992999Other Services & ChargesOther Services & Charges13,61613,61612,37912,37918,95218,95219,20019,20019,20019,20019,20019,200 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: TRAFFIC SIGNS & SIGNALSTOTALS: TRAFFIC SIGNS & SIGNALS95,66195,66181,16681,16698,31298,312106,797106,797106,797106,797106,797106,797 Activity DescriptionActivity Description This activity provides for the installation and maintenance of city-owned signs and traffic signals identified under MNDOT orThis activity provides for the installation and maintenance of city-owned signs and traffic signals identified under MNDOT or county agreements. This department also provides for street striping, curb and parking lot striping and traffic counting.county agreements. This department also provides for street striping, curb and parking lot striping and traffic counting. ObjectivesObjectives 1. Update the physical coordinate location (GPS'ing) and development of a computerized sign inventory.1. Update the physical coordinate location (GPS'ing) and development of a computerized sign inventory. 2. Continue Federally mandated Traffic Sign Maintenance Program (TSMP) approved in 2014.2. Continue Federally mandated Traffic Sign Maintenance Program (TSMP) approved in 2014. 3. Continue programmed replacement of regulatory signs in street rehab zones consistent with the TSMP plan.3. Continue programmed replacement of regulatory signs in street rehab zones consistent with the TSMP plan. 4. Continue upgrading regulatory signs to high intensity-VIP diamond grade on State Aid Streets project work areas.4. Continue upgrading regulatory signs to high intensity-VIP diamond grade on State Aid Streets project work areas. 5. Continue repainting of Trunk Highway signals for proper maintenance and improved appearance on Central and University5. Continue repainting of Trunk Highway signals for proper maintenance and improved appearance on Central and University Avenues.Avenues. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The overall budget proposed in 2019 is $106,797a 8.6% or a$8,485 increase from the 2018 adopted budget. Major line itemsThe overall budget proposed in 2019 is $106,797a 8.6% or a$8,485 increase from the 2018 adopted budget. Major line items contributing to the increase:contributing to the increase: 1. Personnel increased by $6,497to account for COLA increases and step system movements1. Personnel increased by $6,497to account for COLA increases and step system movements 2. Other services and charges increased by $1,740 dueto increases in supplies.2. Other services and charges increased by $1,740 dueto increases in supplies. 3. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases.3. Other line items of the budget have decreased or remained relatively flat to maintain minimal budget increases. 142142 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: PARKSDEPARTMENT: PARKS 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4520045200PARKSPARKSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services547,892547,892583,788583,788631,683631,683654,370654,370654,370654,370654,370654,370 19991999SuppliesSupplies88,62688,62678,77578,77589,72589,72586,30086,30086,30086,30086,30086,300 29992999Other Services & ChargesOther Services & Charges249,676249,676229,928229,928236,634236,634247,850247,850247,850247,850247,850247,850 49994999Capital OutlayCapital Outlay16,51316,51313,56413,564--3,5003,5003,5003,5003,5003,500 69996999Contingencies & TransfersContingencies & Transfers1,1141,1149459451,0001,0001,0001,0001,0001,0001,0001,000 TOTALS: PARKSTOTALS: PARKS903,820903,820906,999906,999959,042959,042993,020993,020993,020993,020993,020993,020 Activity DescriptionActivity Description This activity provides for the maintenance of:This activity provides for the maintenance of: A. 15 city parksA. 15 city parks B. 2 public wading poolsB. 2 public wading pools C. 3 skating and 3 hockey rinks;C. 3 skating and 3 hockey rinks; D. 12 softball/baseball diamondsD. 12 softball/baseball diamonds E. 2 tennis courtsE. 2 tennis courts F. 12 buildings and other recreational facilitiesF. 12 buildings and other recreational facilities G. All park trails.G. All park trails. H. Landscape maintenance for all municipal buildings, other city-owned properties, public art areas, easement areas, and theH. Landscape maintenance for all municipal buildings, other city-owned properties, public art areas, easement areas, and the planning, implementation and construction of various park improvements.planning, implementation and construction of various park improvements. I. 1 splash padI. 1 splash pad J. 3-1/2 basketball courtsJ. 3-1/2 basketball courts ObjectivesObjectives 1. Support the Park & Recreation Commission in their evaluation for the possible consideration of a citywide referendum for park1. Support the Park & Recreation Commission in their evaluation for the possible consideration of a citywide referendum for park improvements.improvements. 2. Continue investigating potential State Grant and other funding for park redevelopment, focusing on future wading pool2. Continue investigating potential State Grant and other funding for park redevelopment, focusing on future wading pool replacement and park redevelopment.replacement and park redevelopment. 3. Continue Master Planning for parks and engage public input/review process.3. Continue Master Planning for parks and engage public input/review process. 4. Continue to improve the condition of plantings in parks and public monuments for improved appearance.4. Continue to improve the condition of plantings in parks and public monuments for improved appearance. 5. Improve the turf condition of athletic fields -including drainage and weed control.5. Improve the turf condition of athletic fields -including drainage and weed control. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The 2019 Parks proposed budget is $993,020, an increase of 3.5% or$33,978, from the 2018 adopted budget. Major line itemThe 2019 Parks proposed budget is $993,020, an increase of 3.5% or$33,978, from the 2018 adopted budget. Major line item increases include:increases include: 1. Personnel increased $22,687 to account for COLA increases, step system movements.1. Personnel increased $22,687 to account for COLA increases, step system movements. 2. Water increased by $11,000 to account for actual water usage in the parks.2. Water increased by $11,000 to account for actual water usage in the parks. 3. Other line items of the budget have decreased or remained relatively flat to maintain the minimal budget increase.3. Other line items of the budget have decreased or remained relatively flat to maintain the minimal budget increase. 143143 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: URBAN FORESTRYDEPARTMENT: URBAN FORESTRY 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4610246102URBAN FORESTRYURBAN FORESTRYExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services66,06266,06261,06261,06283,64483,644115,541115,541115,541115,541115,541115,541 19991999SuppliesSupplies4,7804,7802,2192,2195,9355,9356,4006,4006,4006,4006,4006,400 29992999Other Services & ChargesOther Services & Charges75,65875,65881,07281,07283,06283,06285,80085,80085,80085,80085,80085,800 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: URBAN FORESTRYTOTALS: URBAN FORESTRY146,500146,500144,353144,353172,641172,641207,741207,741207,741207,741207,741207,741 Activity DescriptionActivity Description This activity provides for tree trimming, removal of hazardous, diseased, or dead trees (on city-owned properties except forThis activity provides for tree trimming, removal of hazardous, diseased, or dead trees (on city-owned properties except for parks), and replanting of new trees. It includes trimming, shaping and maintaining boulevard trees in a healthy condition,parks), and replanting of new trees. It includes trimming, shaping and maintaining boulevard trees in a healthy condition, removal of downed branches, and clearing obstructed signs. It also provides for disease eradication, hazardous treeremoval of downed branches, and clearing obstructed signs. It also provides for disease eradication, hazardous tree inspections, corner visibility, and brush in the alley inspections. An Emerald Ash Borer (EAB) Program was approved by theinspections, corner visibility, and brush in the alley inspections. An Emerald Ash Borer (EAB) Program was approved by the Council in 2014 to proactively manage the threat of EAB.Council in 2014 to proactively manage the threat of EAB. This activity also provides inspection and removal of diseased Elm, Oak, and Ash trees on private property. The City continuesThis activity also provides inspection and removal of diseased Elm, Oak, and Ash trees on private property. The City continues to pay 25% of the City contractor's removal cost leaving the property owner to pay 75%.to pay 25% of the City contractor's removal cost leaving the property owner to pay 75%. ObjectivesObjectives 1. Continue the EAB Program established for the treatment of city owned Ash trees consistent with the approved EAB Plan,1. Continue the EAB Program established for the treatment of city owned Ash trees consistent with the approved EAB Plan, now that EAB is confirmed in the City.now that EAB is confirmed in the City. 2. Concentrate on boulevard tree trimming by residential street rehabilitation zones.2. Concentrate on boulevard tree trimming by residential street rehabilitation zones. 3. Trim sidewalk and street sign locations, focusing on Street Rehab Zone work.3. Trim sidewalk and street sign locations, focusing on Street Rehab Zone work. 4. Contractual trimming at parks with paved walking paths to maintain safe pathways.4. Contractual trimming at parks with paved walking paths to maintain safe pathways. 5. Focus management of the tree inspection program to maximize eradication, control the spread of tree diseases, and impose5. Focus management of the tree inspection program to maximize eradication, control the spread of tree diseases, and impose safety with limited funding.safety with limited funding. 6. Foster the growth of the trees and plantings along the Huset Parkway area and University service drive (40th-45th).6. Foster the growth of the trees and plantings along the Huset Parkway area and University service drive (40th-45th). 7. Care and development of newly planted trees at the new Library.7. Care and development of newly planted trees at the new Library. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed 2019 Tree Care and Maintenance budget is $207,741an increase of 20% or$35,100from the adopted 2018The proposed 2019 Tree Care and Maintenance budget is $207,741an increase of 20% or$35,100from the adopted 2018 budget. Major line items contributing to the increase:budget. Major line items contributing to the increase: 1. Personnel increased $31,897 to account for COLA wage increases and market rate adjustments.1. Personnel increased $31,897 to account for COLA wage increases and market rate adjustments. 2. A part time position in the amount of $24,472 was added to provide the DED and EAB tree programs, brush in the alley and2. A part time position in the amount of $24,472 was added to provide the DED and EAB tree programs, brush in the alley and hazardous tree program.hazardous tree program. 3. Repair and Maintenance Services increased by $3,000 for tree removal services.3. Repair and Maintenance Services increased by $3,000 for tree removal services. 144144 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: STATE AID MAINTENANCEDEPARTMENT: STATE AID MAINTENANCE 212212STATE AID MAINTENANCESTATE AID MAINTENANCEActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4319043190STATE AID MAINTENANCESTATE AID MAINTENANCEExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services72,57972,57989,78089,78076,47076,47083,14183,14183,14183,14183,14183,141 19991999SuppliesSupplies4,5884,5884,1004,10015,67015,67017,95017,95017,95017,95017,95017,950 29992999Other Services & ChargesOther Services & Charges110,547110,547434,572434,572113,207113,207119,550119,550119,550119,550119,550119,550 49994999Capital OutlayCapital Outlay17,47217,472132,178132,17825,00025,00026,25026,25026,25026,25026,25026,250 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: STATE AID MAINTENANCETOTALS: STATE AID MAINTENANCE205,186205,186660,631660,631230,347230,347246,891246,891246,891246,891246,891246,891 Activity DescriptionActivity Description This activity provides for the maintenance and repair of state aid streets and ROW as designated within the City and is funded byThis activity provides for the maintenance and repair of state aid streets and ROW as designated within the City and is funded by the Municipal State Aid system.the Municipal State Aid system. ObjectivesObjectives 1. Review route designations and recommend any changes to the MSA system.1. Review route designations and recommend any changes to the MSA system. 2. Continue the implementation of the 5-year Capital Improvement Program, originally developed in 1999, and2. Continue the implementation of the 5-year Capital Improvement Program, originally developed in 1999, and periodically updated, as part of the certified status of local streets.periodically updated, as part of the certified status of local streets. 3. Maintain 'certified' complete status for our local MSAS; inspected and recertified by MNDOT every two years, which3. Maintain 'certified' complete status for our local MSAS; inspected and recertified by MNDOT every two years, which provides funding for our local roads.provides funding for our local roads. 4. Integrate street ratings performed in 2013/14 into the City pavement management system to update the S-A CIP.4. Integrate street ratings performed in 2013/14 into the City pavement management system to update the S-A CIP. 5. Crack seal state aid streets (Joint Multi-City contract)5. Crack seal state aid streets (Joint Multi-City contract) Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed 2019 budget is $246,891 an increase of $16,544 or 7.2% from 2018.The proposed 2019 budget is $246,891 an increase of $16,544 or 7.2% from 2018. 1. Personnel increased $6,671 to account for COLA increases and step system movements1. Personnel increased $6,671 to account for COLA increases and step system movements 2. Capital Outlay increased by $1,250 for the replacement of backlit street signs on Central Avenue.2. Capital Outlay increased by $1,250 for the replacement of backlit street signs on Central Avenue. 3. Other line items of the budget have decreased or remained relatively flat to maintain a modest budget increase.3. Other line items of the budget have decreased or remained relatively flat to maintain a modest budget increase. 145145 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: STATE AID GEN'L CONSTRUCTIONDEPARTMENT: STATE AID GEN'L CONSTRUCTION 212212STATE AID MAINTENANCESTATE AID MAINTENANCEActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4319143191STATE AID GEN'L CONSTRUCTIONSTATE AID GEN'L CONSTRUCTIONExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay----130,000130,00095,00095,00095,00095,00095,00095,000 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: STATE AID GEN'L CONSTRUCTIONTOTALS: STATE AID GEN'L CONSTRUCTION----130,000130,00095,00095,00095,00095,00095,00095,000 Activity DescriptionActivity Description Extensive program of crack sealing SA Streets and replace existing backlit street name signs with new LED signs.Extensive program of crack sealing SA Streets and replace existing backlit street name signs with new LED signs. ObjectivesObjectives Extensive program of crack sealing SA Streets and replace existing backlit street name signs with new LED signs.Extensive program of crack sealing SA Streets and replace existing backlit street name signs with new LED signs. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Extensive program of crack sealing SA Streets and replace existing backlit street name signs with new LED signs.Extensive program of crack sealing SA Streets and replace existing backlit street name signs with new LED signs. 146146 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAPITAL EQUIPMENT REPLACEMENT ENGINEERINGDEPARTMENT: CAPITAL EQUIPMENT REPLACEMENT ENGINEERING 431431CAP EQUIP REPLACEMENTCAP EQUIP REPLACEMENTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4310043100ENGINEERINGENGINEERINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay--10,99510,99525,00025,000------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CAP EQUIP REPLACEMENTTOTALS: CAP EQUIP REPLACEMENT--10,99510,99525,00025,000------ Activity DescriptionActivity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This wasThe Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long termaccomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger,replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more costly equipment will need to be purchased. This in turn, eliminates the highs and lows of budgeting as an equalmore costly equipment will need to be purchased. This in turn, eliminates the highs and lows of budgeting as an equal dollar amount is set aside each year.dollar amount is set aside each year. ObjectivesObjectives To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximizeTo maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the service life of each piece of equipment.the service life of each piece of equipment. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Item & Projected CostItem & Projected Cost The following requests have been made for Engineering Capital Equipment Replacement:The following requests have been made for Engineering Capital Equipment Replacement: No Capital Equipment Requests for 2019No Capital Equipment Requests for 2019 147147 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP EQUIP REPLACEMENT PARKSDEPARTMENT: CAP EQUIP REPLACEMENT PARKS 431431CAP EQUIP REPLACEMENTCAP EQUIP REPLACEMENTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4520045200PARKSPARKSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay44,10944,109--110,000110,000------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CAP EQUIP REPLACEMENT PARKSTOTALS: CAP EQUIP REPLACEMENT PARKS44,10944,109--110,000110,000------ Activity DescriptionActivity Description This activity provides for the maintenance of:This activity provides for the maintenance of: A. 15 city parksA. 15 city parks B. 3 public wading poolsB. 3 public wading pools C. 4 skating and 4 hockey rinks;C. 4 skating and 4 hockey rinks; D. 12 softball/baseball diamondsD. 12 softball/baseball diamonds E. 2 tennis courtsE. 2 tennis courts F. 12 buildings and other recreational facilitiesF. 12 buildings and other recreational facilities G. park trails. This department also provides landscape maintenance for all municipal buildings, other city-owned properties,G. park trails. This department also provides landscape maintenance for all municipal buildings, other city-owned properties, easement areas, and the planning, implementation and construction of various park improvements.easement areas, and the planning, implementation and construction of various park improvements. ObjectivesObjectives To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize theTo maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the service life of each piece of equipmentservice life of each piece of equipment Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Item & Projected CostItem & Projected Cost The following requests have been made for Parks Capital Equipment Replacement:The following requests have been made for Parks Capital Equipment Replacement: No Capital Equipment requests for 2019.No Capital Equipment requests for 2019. 148148 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP EQUIP REPLACEMENT STREETSDEPARTMENT: CAP EQUIP REPLACEMENT STREETS 431431CAP EQUIP REPLACEMENTCAP EQUIP REPLACEMENTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4312143121STREETSSTREETSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay16,95016,950162,986162,986--228,000228,000228,000228,000228,000228,000 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CAP EQUIP REPLACEMENT STREETSTOTALS: CAP EQUIP REPLACEMENT STREETS16,95016,950162,986162,986--228,000228,000228,000228,000228,000228,000 Activity DescriptionActivity Description The Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This wasThe Capital Equipment fund was established to fund long-term capital equipment needs in the General fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long termaccomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, morereplacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollarcostly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar amount is set aside each year.amount is set aside each year. ObjectivesObjectives To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize theTo maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the service life of each piece of equipmentservice life of each piece of equipment Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Item & Projected CostItem & Projected Cost The following requests have been made for Streets Capital Equipment Replacement:The following requests have been made for Streets Capital Equipment Replacement: 1. Replacement of a 1998 single axle dump truck with plow, sander and box package. Projected Cost = $ 220,000.1. Replacement of a 1998 single axle dump truck with plow, sander and box package. Projected Cost = $ 220,000. 149149 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP EQUIP REPLACEMENT URBAN FORESTRYDEPARTMENT: CAP EQUIP REPLACEMENT URBAN FORESTRY 431431CAP EQUIP REPLACEMENTCAP EQUIP REPLACEMENTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4610246102URBAN FORESTRYURBAN FORESTRYExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------42,15042,15042,15042,15042,15042,150 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CAP EQUIP REPLACEMENT URBAN FORESTRYTOTALS: CAP EQUIP REPLACEMENT URBAN FORESTRY------42,15042,15042,15042,15042,15042,150 Activity DescriptionActivity Description The Capital Equipment fund was established to fund long-term capital equipment needs inthe General fund. This wasThe Capital Equipment fund was established to fund long-term capital equipment needs inthe General fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement.accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipmentThus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year.will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. ObjectivesObjectives To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize theTo maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the service life of each piece of equipment.service life of each piece of equipment. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Item & Projected CostItem & Projected Cost The following requests have been made for Urban Forestry Capital Equipment Replacement:The following requests have been made for Urban Forestry Capital Equipment Replacement: 1. Replacement of unit #40 city's wood chipper used to grind branches and small trees for disposal. The existing chipper willbe1. Replacement of unit #40 city's wood chipper used to grind branches and small trees for disposal. The existing chipper willbe disposed of by trade-in or sold at auction. Projected Cost = $42,150disposed of by trade-in or sold at auction. Projected Cost = $42,150 150150 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: WATER UTILITY SOURCE OF SUPPLYDEPARTMENT: WATER UTILITY SOURCE OF SUPPLY 601601WATER UTILITYWATER UTILITYActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4940049400SOURCE OF SUPPLYSOURCE OF SUPPLYExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies1,426,4601,426,4601,546,3261,546,3261,386,7331,386,7331,575,0001,575,0001,575,0001,575,0001,575,0001,575,000 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: WATER UTILITY SOURCE OF SUPPLYTOTALS: WATER UTILITY SOURCE OF SUPPLY1,426,4601,426,4601,546,3261,546,3261,386,7331,386,7331,575,0001,575,0001,575,0001,575,0001,575,0001,575,000 Activity DescriptionActivity Description This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights.This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights. Amounts will vary from year to year based upon demand. In 2004,the City entered into a long -term contract with the City ofAmounts will vary from year to year based upon demand. In 2004,the City entered into a long -term contract with the City of Minneapolis establishing rates for the next 30 years. The contract was updated in 2014 based on an updated Cost of Service StudyMinneapolis establishing rates for the next 30 years. The contract was updated in 2014 based on an updated Cost of Service Study as prescribed in the contract.as prescribed in the contract. ObjectivesObjectives 1. The third utility rate study will complete in 2019 with the last year of recommended utility rates. Implementation - continue to1. The third utility rate study will complete in 2019 with the last year of recommended utility rates. Implementation - continue to monitor revenue vs. expense forecasts from 2018 recommendations.monitor revenue vs. expense forecasts from 2018 recommendations. 2. Continue valving/isolation and directional flushing of our system zones distribution piping to improve water2. Continue valving/isolation and directional flushing of our system zones distribution piping to improve water quality issues.quality issues. 3. Continue to participate in the Minneapolis Water Advisory Board with other cities provided drinking water by the MWW.3. Continue to participate in the Minneapolis Water Advisory Board with other cities provided drinking water by the MWW. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The estimated cost of water purchased from the City of Minneapolis is $1,575,000, projecting a 2% increase from 2017 actual. StaffThe estimated cost of water purchased from the City of Minneapolis is $1,575,000, projecting a 2% increase from 2017 actual. Staff estimates annual consumption based upon past usage and the contract rates with Minneapolis. In recent years we have beenestimates annual consumption based upon past usage and the contract rates with Minneapolis. In recent years we have been experiencing a slight decline in water consumption throughout the City.experiencing a slight decline in water consumption throughout the City. 151151 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: WATER UTILITY DISTRIBUTIONDEPARTMENT: WATER UTILITY DISTRIBUTION 601601WATER UTILITYWATER UTILITYActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4943049430DISTRIBUTIONDISTRIBUTIONExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services344,887344,887385,292385,292428,124428,124408,283408,283408,283408,283408,283408,283 19991999SuppliesSupplies74,40274,40265,97865,97893,62093,62092,25092,25092,25092,25092,25092,250 29992999Other Services & ChargesOther Services & Charges553,187553,187511,720511,720525,985525,985528,850528,850528,850528,850528,850528,850 49994999Capital OutlayCapital Outlay----35,50035,50036,00036,00036,00036,00036,00036,000 69996999Contingencies & TransfersContingencies & Transfers25,00025,00025,00025,00025,00025,00030,00030,00030,00030,00030,00030,000 TOTALS: WATER UTILITY DISTRIBUTIONTOTALS: WATER UTILITY DISTRIBUTION997,476997,476987,990987,9901,108,2291,108,2291,095,3831,095,3831,095,3831,095,3831,095,3831,095,383 Activity DescriptionActivity Description This activity provides for the operation and maintenance of the City's entire water distribution system, including the watertower,This activity provides for the operation and maintenance of the City's entire water distribution system, including the watertower, water mains, hydrants, valves, meters, pump stations (2), sprinkler systems (3), and providing locate services for city utilities aswater mains, hydrants, valves, meters, pump stations (2), sprinkler systems (3), and providing locate services for city utilities as required by the Gopher State One Call system.required by the Gopher State One Call system. ObjectivesObjectives 1. Continuation of the annual watermain cleaning and lining program, performed cooperatively with the City of Minneapolis to1. Continuation of the annual watermain cleaning and lining program, performed cooperatively with the City of Minneapolis to improve water quality and flow. 2019 will be in the SE quad of the Cityimprove water quality and flow. 2019 will be in the SE quad of the City 2. Update the next three year Cleaning and Lining Program approved in 2014 and initiated in 2015, (2017 & 18 off years).2. Update the next three year Cleaning and Lining Program approved in 2014 and initiated in 2015, (2017 & 18 off years). 3. Continue tracking and documenting water quality complaints and develop remedial response alternatives.3. Continue tracking and documenting water quality complaints and develop remedial response alternatives. 4. Perform C-factor testing on segments of water system to develop the next 3 yr. program area of cleaning and lining.4. Perform C-factor testing on segments of water system to develop the next 3 yr. program area of cleaning and lining. 5. Maintain system by leak detecting, testing water samples, repair water main breaks , pumps, valves hydrants, etc.5. Maintain system by leak detecting, testing water samples, repair water main breaks , pumps, valves hydrants, etc. 6. Continue and refine our directional hydrant flushing program.6. Continue and refine our directional hydrant flushing program. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed 2019 budget is $1,095,383a decrease of 1.2% or $12,846 from the 2018 adopted budget. Major line items contributingThe proposed 2019 budget is $1,095,383a decrease of 1.2% or $12,846 from the 2018 adopted budget. Major line items contributing to the decrease:to the decrease: 1. Personnel decreased $19,841 based on actual time spent in the department.1. Personnel decreased $19,841 based on actual time spent in the department. 2. Increases in employee training (new/ inexperienced staff).2. Increases in employee training (new/ inexperienced staff). 3. Transfer to the Capital Equipment Replacement Fund increased by $5,000 to fund equipment replacements3. Transfer to the Capital Equipment Replacement Fund increased by $5,000 to fund equipment replacements 152152 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: WATER UTILITY NON-OPERATINGDEPARTMENT: WATER UTILITY NON-OPERATING 601601WATER UTILITYWATER UTILITYActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4944949449NON-OPERATINGNON-OPERATINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers268,000268,000162,000162,000145,000145,00078,00078,00078,00078,00078,00078,000 TOTALS: WATER UTILITY NON-OPERATINGTOTALS: WATER UTILITY NON-OPERATING268,000268,000162,000162,000145,000145,00078,00078,00078,00078,00078,00078,000 Activity DescriptionActivity Description This budget primarily accounts for transfers to the Water debt service fund.This budget primarily accounts for transfers to the Water debt service fund. ObjectivesObjectives This budget primarily accounts for transfers to the Water debt service fund.This budget primarily accounts for transfers to the Water debt service fund. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget This budget primarily accounts for transfers to the Water debt service fund,$78,000budgeted for 2019.This budget primarily accounts for transfers to the Water debt service fund,$78,000budgeted for 2019. 153153 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP EQUIP REPLACEMENT WATERDEPARTMENT: CAP EQUIP REPLACEMENT WATER 433433CAP EQUIP REPLACEMENT WATERCAP EQUIP REPLACEMENT WATERActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4944949449NON-OPERATINGNON-OPERATINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers141,845141,845---------- TOTALS: CAP EQUIP REPLACEMENT WATERTOTALS: CAP EQUIP REPLACEMENT WATER141,845141,845---------- Activity DescriptionActivity Description The Capital Equipment fund was established to fund long-term capital equipment needs inthe Water fund. This wasThe Capital Equipment fund was established to fund long-term capital equipment needs inthe Water fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement.accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipmentThus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year.will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. ObjectivesObjectives To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the serviceTo maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the service life of each piece of equipment.life of each piece of equipment. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Item & Projected CostItem & Projected Cost The following requests have been made for Water Capital Equipment Replacement:The following requests have been made for Water Capital Equipment Replacement: 1. Replacement a 1-ton utility truck with lift gate and hoist attachment. Projected cost is split 1/2 between Sewer and Water, cost =1. Replacement a 1-ton utility truck with lift gate and hoist attachment. Projected cost is split 1/2 between Sewer and Water, cost = $27,500.$27,500. 154154 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: SEWER UTILITY COLLECTIONSDEPARTMENT: SEWER UTILITY COLLECTIONS 602602SEWER UTILITYSEWER UTILITYActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4945049450 COLLECTIONS COLLECTIONSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services180,046180,046274,165274,165264,903264,903348,035348,035348,035348,035348,035348,035 19991999SuppliesSupplies27,46827,46852,17552,17554,82054,82054,95054,95054,95054,95054,95054,950 29992999Other Services & ChargesOther Services & Charges273,409273,409312,001312,001328,591328,591333,150333,150333,150333,150333,150333,150 49994999Capital OutlayCapital Outlay----4,5004,5006,0006,0006,0006,0006,0006,000 69996999Contingencies & TransfersContingencies & Transfers25,00025,00025,00025,00025,00025,00030,00030,00030,00030,00030,00030,000 TOTALS: SEWER UTILITY COLLECTIONSTOTALS: SEWER UTILITY COLLECTIONS505,923505,923663,340663,340677,814677,814772,135772,135772,135772,135772,135772,135 Activity DescriptionActivity Description This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this activityThis activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this activity are inspections and repairs of manholes, trunk and main sewer lines, lift stations (4) and the SCADA system operation. Annualare inspections and repairs of manholes, trunk and main sewer lines, lift stations (4) and the SCADA system operation. Annual sewer flows are between 500 and 550 million gallons to MCES treatment facilities.sewer flows are between 500 and 550 million gallons to MCES treatment facilities. ObjectivesObjectives 1. Analyze I/I program effectiveness to concentrate on the Collection District with the highest return for the removal of clear1. Analyze I/I program effectiveness to concentrate on the Collection District with the highest return for the removal of clear water flows in our collection system -in response to the MCES' Ongoing I/I Program.water flows in our collection system -in response to the MCES' Ongoing I/I Program. 2. Continue aggressive sanitary sewer cleaning program on a 3-year repeating cycle city-wide, and trouble lines -annually.2. Continue aggressive sanitary sewer cleaning program on a 3-year repeating cycle city-wide, and trouble lines -annually. 3. Continue sanitary sewer system evaluations through the new televising and reporting program.3. Continue sanitary sewer system evaluations through the new televising and reporting program. 4. Continue annual sanitary sewer lining program.4. Continue annual sanitary sewer lining program. 5. Continue manhole inspections with televising inspection reports resulting in the rehab of existing sewer line structures5. Continue manhole inspections with televising inspection reports resulting in the rehab of existing sewer line structures throughout the City.throughout the City. 6. Continuation of the private line inspection program in 2019 as part of our I/I Program.6. Continuation of the private line inspection program in 2019 as part of our I/I Program. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The 2018 budget included a one-time allocation of $110,000 of fund 602 sewer staff time to projects in water construction fundThe 2018 budget included a one-time allocation of $110,000 of fund 602 sewer staff time to projects in water construction fund 651. After factoring out this one-time use of sewer staffing in the water fund, the net change for the 2019 budget for fund 602651. After factoring out this one-time use of sewer staffing in the water fund, the net change for the 2019 budget for fund 602 Sewer Collections department #49450 is a decrease of $15,700 or 2%.This reflects some new hires in the department at lowerSewer Collections department #49450 is a decrease of $15,700 or 2%.This reflects some new hires in the department at lower salary steps and minor allocation of labor to other public works departments for 2019.salary steps and minor allocation of labor to other public works departments for 2019. 155155 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: SEWER UTILITY DISPOSALDEPARTMENT: SEWER UTILITY DISPOSAL 602602SEWER UTILITYSEWER UTILITYActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4948049480DISPOSALDISPOSALExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies974,360974,3601,053,3181,053,3181,101,7251,101,7251,133,8001,133,8001,133,8001,133,8001,133,8001,133,800 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: SEWER UTILITY DISPOSALTOTALS: SEWER UTILITY DISPOSAL974,360974,3601,053,3181,053,3181,101,7251,101,7251,133,8001,133,8001,133,8001,133,8001,133,8001,133,800 Activity DescriptionActivity Description This department provides for fees paid to the Metropolitan Council Environmental Services for sewage treatment disposal. CostsThis department provides for fees paid to the Metropolitan Council Environmental Services for sewage treatment disposal. Costs will vary from year to year based upon flows.will vary from year to year based upon flows. ObjectivesObjectives Rates from the MCES have consistently shown increases over the last decade. Rates began climbing in 2014 and it is anticipatedRates from the MCES have consistently shown increases over the last decade. Rates began climbing in 2014 and it is anticipated that rates will continue to increase by 3.5% to 5.5% over the next several years.that rates will continue to increase by 3.5% to 5.5% over the next several years. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed 2019 Sewage Disposal budget is $1,133,800. This represents a $32,075 or a 2.9% increase from 2018 budgeted.The proposed 2019 Sewage Disposal budget is $1,133,800. This represents a $32,075 or a 2.9% increase from 2018 budgeted. Staff estimates annual consumption based upon past usage and projected increases from MCES.Staff estimates annual consumption based upon past usage and projected increases from MCES. 156156 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: SEWER UTILITY NON-OPERATINGDEPARTMENT: SEWER UTILITY NON-OPERATING 602602SEWER UTILITYSEWER UTILITYActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4949949499NON-OPERATINGNON-OPERATINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers40,00040,000240,225240,22562,00062,00079,00079,00079,00079,00079,00079,000 TOTALS: SEWER UTILITY NON-OPERATINGTOTALS: SEWER UTILITY NON-OPERATING40,00040,000240,225240,22562,00062,00079,00079,00079,00079,00079,00079,000 Activity DescriptionActivity Description This budget primarily accounts for transfers to the Sewer debt service fund. Sewer bonds outstanding are from the 2013This budget primarily accounts for transfers to the Sewer debt service fund. Sewer bonds outstanding are from the 2013 bond issue.bond issue. ObjectivesObjectives This budget primarily accounts for transfers to the Sewer debt service fund.This budget primarily accounts for transfers to the Sewer debt service fund. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget This budget primarily accounts for transfers to the Sewer debt service fund,with$79,000 budgeted for 2019.This budget primarily accounts for transfers to the Sewer debt service fund,with$79,000 budgeted for 2019. 157157 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP EQUIP REPLACEMENT SEWERDEPARTMENT: CAP EQUIP REPLACEMENT SEWER 432432CAP EQUIPMENT REPLACEMENT SEWERCAP EQUIPMENT REPLACEMENT SEWERActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4949949499NON-OPERATINGNON-OPERATINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers61,84561,845---------- TOTALS: CAP EQUIP REPLACEMENT SEWERTOTALS: CAP EQUIP REPLACEMENT SEWER61,84561,845---------- Activity DescriptionActivity Description The Capital Equipment fund was established to fund long-term capital equipment needs inthe Sewer fund. This wasThe Capital Equipment fund was established to fund long-term capital equipment needs inthe Sewer fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement.accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipmentThus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year.will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. ObjectivesObjectives To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the serviceTo maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the service life of each piece of equipmentlife of each piece of equipment Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Item & Projected CostItem & Projected Cost The following requests have been made for Sewer Capital Equipment Replacement:The following requests have been made for Sewer Capital Equipment Replacement: 1. Replacement of a 1-ton utility truck with lift gate and hoist attachment. Projected cost is split 1/2 between Sewer and Water=1. Replacement of a 1-ton utility truck with lift gate and hoist attachment. Projected cost is split 1/2 between Sewer and Water= $27,500.$27,500. 158158 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: STORM SEWER UTILITY COLLECTIONSDEPARTMENT: STORM SEWER UTILITY COLLECTIONS 604604STORM SEWER UTILITYSTORM SEWER UTILITYActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4965049650COLLECTIONSCOLLECTIONSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services103,626103,626121,739121,739146,885146,885151,918151,918151,918151,918151,918151,918 19991999SuppliesSupplies13,57213,57219,85719,85749,50249,50246,05046,05046,05046,05046,05046,050 29992999Other Services & ChargesOther Services & Charges185,831185,831223,855223,855185,097185,097194,150194,150194,150194,150194,150194,150 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers5,0005,0005,0005,0005,0005,00010,00010,00010,00010,00010,00010,000 TOTALS: STORM SEWER UTILITY COLLECTIONSTOTALS: STORM SEWER UTILITY COLLECTIONS308,029308,029370,451370,451386,484386,484402,118402,118402,118402,118402,118402,118 Activity DescriptionActivity Description This department provides for the operation and maintenance of the City's storm sewer system, including NPDES Phase III permitThis department provides for the operation and maintenance of the City's storm sewer system, including NPDES Phase III permit requirements (pollution prevention), annual MS4 reporting -including TMDL reporting for Silver Lake, inspection and repair ofrequirements (pollution prevention), annual MS4 reporting -including TMDL reporting for Silver Lake, inspection and repair of storm sewer pipes, catch basins, manholes, and drainage ponds, and surface water related activities and inspections of landstorm sewer pipes, catch basins, manholes, and drainage ponds, and surface water related activities and inspections of land disturbing activities for erosion control.disturbing activities for erosion control. ObjectivesObjectives 1. Implement NPDES Phase III requirements for activities and reporting system -3rd Generation Plan was approved by the MPCA1. Implement NPDES Phase III requirements for activities and reporting system -3rd Generation Plan was approved by the MPCA in 2013. First report under the 3rd generation permit now includes TMDL reporting -Silver Lakein 2013. First report under the 3rd generation permit now includes TMDL reporting -Silver Lake 2. Implement the Water Resource Management Plan (WRMP) completed in 2017.2. Implement the Water Resource Management Plan (WRMP) completed in 2017. 3. Support and coordinate with the maintenance activities in the Streets Department.3. Support and coordinate with the maintenance activities in the Streets Department. 4. Rehab existing structures and/or main lines throughout the City.4. Rehab existing structures and/or main lines throughout the City. 5. Storm sewer system evaluation: conduct televising and inspections of storm sewer lines, leading to a storm sewer lining5. Storm sewer system evaluation: conduct televising and inspections of storm sewer lines, leading to a storm sewer lining program.program. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The proposed 2019 budget is $402,118 an increase of 4% or$15,634 from the 2018 adopted budget. Major line itemsThe proposed 2019 budget is $402,118 an increase of 4% or$15,634 from the 2018 adopted budget. Major line items contributing to the increase:contributing to the increase: 1. Personnel increased by $5,033 to account for COLA increases and step system movements.1. Personnel increased by $5,033 to account for COLA increases and step system movements. 2. Other Services and Charges increased by $9,053 to account for increased activity in storm cleaning and lining.2. Other Services and Charges increased by $9,053 to account for increased activity in storm cleaning and lining. .. 159159 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: STORM SEWER UTILITY NON-OPERATINGDEPARTMENT: STORM SEWER UTILITY NON-OPERATING 604604STORM SEWER UTILITYSTORM SEWER UTILITYActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4969949699NON-OPERATINGNON-OPERATINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges--643643--650650650650650650 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers133,000133,00093,00093,00044,00044,00063,00063,00063,00063,00063,00063,000 TOTALS: STORM SEWER UTILITY NON-OPERATINGTOTALS: STORM SEWER UTILITY NON-OPERATING133,000133,00093,64393,64344,00044,00063,65063,65063,65063,65063,65063,650 Activity DescriptionActivity Description This budget primarily accounts for transfers to the Storm Sewer debt service fund.This budget primarily accounts for transfers to the Storm Sewer debt service fund. ObjectivesObjectives This budget primarily accounts for transfersto the Storm Sewer debt service fund.This budget primarily accounts for transfersto the Storm Sewer debt service fund. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget This budget primarily accounts for transfers to the Storm Sewer debt service fund,$63,650budgeted for 2019.This budget primarily accounts for transfers to the Storm Sewer debt service fund,$63,650budgeted for 2019. 160160 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP EQUIP REPLACEMENT STORM SEWERDEPARTMENT: CAP EQUIP REPLACEMENT STORM SEWER 438438CAP EQUIP REPLACEMENT STORM SEWERCAP EQUIP REPLACEMENT STORM SEWERActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4969949699NON-OPERATINGNON-OPERATINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers--35,01735,017-------- TOTALS: CAP EQUIP REPLACEMENT STORM SEWERTOTALS: CAP EQUIP REPLACEMENT STORM SEWER--35,01735,017-------- Activity DescriptionActivity Description The Capital Equipment fund was established to fund long-term capital equipment needs inthe storm sewer fund. This wasThe Capital Equipment fund was established to fund long-term capital equipment needs inthe storm sewer fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement.accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costlyThus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year.equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. ObjectivesObjectives To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize theTo maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the service life of each piece of equipment.service life of each piece of equipment. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget No requests for 2019.No requests for 2019. 161161 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: REFUSE DISPOSALDEPARTMENT: REFUSE DISPOSAL 603603REFUSE FUNDREFUSE FUNDActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4951049510REFUSE DISPOSALREFUSE DISPOSALExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies1,641,2391,641,2391,674,1721,674,1721,929,0001,929,0001,703,4001,703,4001,703,4001,703,4001,703,4001,703,400 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: REFUSE DISPOSALTOTALS: REFUSE DISPOSAL1,641,2391,641,2391,674,1721,674,1721,929,0001,929,0001,703,4001,703,4001,703,4001,703,4001,703,4001,703,400 Activity DescriptionActivity Description Contracted costs and billings for refuse, single sort recycling, yard waste collection, and disposal are separated and accountedfor inContracted costs and billings for refuse, single sort recycling, yard waste collection, and disposal are separated and accountedfor in this department to enable tracking of actual costs for the contract, and to facilitate accurate reporting to state and county agenciesthis department to enable tracking of actual costs for the contract, and to facilitate accurate reporting to state and county agencies as required. The City negotiated a five-year contract with Waste Management through December 2022. Under this contract, theas required. The City negotiated a five-year contract with Waste Management through December 2022. Under this contract, the hauler provides all households and multi-dwelling properties with garbage carts , dumpsters, yard waste/organics, and single sorthauler provides all households and multi-dwelling properties with garbage carts , dumpsters, yard waste/organics, and single sort recycling . Residents may request a change of service level by calling city staff, which bills the properties for refuse service.recycling . Residents may request a change of service level by calling city staff, which bills the properties for refuse service. ObjectivesObjectives 1. Promote responsible waste practices, through training and education, to reduce municipal solid waste1. Promote responsible waste practices, through training and education, to reduce municipal solid waste tonnages and the resulting tipping fee costs.tonnages and the resulting tipping fee costs. 2. Provide cost-effective options for disposal of problem items.2. Provide cost-effective options for disposal of problem items. 3. Publicize the disposal options available for residents.3. Publicize the disposal options available for residents. 4. Introduce a curbside bulk donation/recycling program into the full service collections.4. Introduce a curbside bulk donation/recycling program into the full service collections. 5. Execute Solid Waste Management plans and procedures as described in the City Solid Waste Management Operations Policy.5. Execute Solid Waste Management plans and procedures as described in the City Solid Waste Management Operations Policy. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Refuse Disposal Budget is $1,703,400an 11.7% decrease of $225,600 from 2018.The Refuse Disposal Budget is $1,703,400an 11.7% decrease of $225,600 from 2018. This decrease reflects a 6% decrease in general recycling hauling services from 2018 due to the decision not to conduct weekly single-This decrease reflects a 6% decrease in general recycling hauling services from 2018 due to the decision not to conduct weekly single- sort collections, which was budgeted for 2018.sort collections, which was budgeted for 2018. This decrease also reflects an average 2% lower prices with the new contract as compared to 2017 (with the previous contract)andThis decrease also reflects an average 2% lower prices with the new contract as compared to 2017 (with the previous contract)and 4% lower trash disposal costs due to expected reduction in refuse that is incinerated at the Anoka County mandated RTF facility.4% lower trash disposal costs due to expected reduction in refuse that is incinerated at the Anoka County mandated RTF facility. The Refuse line item #2910 accounts for both Contractor service costs and tipping fees for disposal of solid waste. Typically 40% ofThe Refuse line item #2910 accounts for both Contractor service costs and tipping fees for disposal of solid waste. Typically 40% of the total is tipping fees and 60% is contractor charges.the total is tipping fees and 60% is contractor charges. 162162 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: REFUSE COLLECTION & DISPOSALDEPARTMENT: REFUSE COLLECTION & DISPOSAL 603603REFUSE FUNDREFUSE FUNDActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4952049520REFUSE COLLECTION AND DISPOSALREFUSE COLLECTION AND DISPOSALExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services54,19654,19649,67549,67546,64646,64647,49747,49747,49747,49747,49747,497 19991999SuppliesSupplies8080128,621128,621534534550550550550550550 29992999Other Services & ChargesOther Services & Charges60,49960,49964,70364,70326,93326,93328,70028,70028,70028,70028,70028,700 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers39,04939,04940,20040,20041,81141,81141,90041,90041,90041,90041,90041,900 TOTALS: REFUSE COLLECTION & DISPOSALTOTALS: REFUSE COLLECTION & DISPOSAL153,824153,824283,199283,199115,924115,924118,647118,647118,647118,647118,647118,647 Activity DescriptionActivity Description This activity manages the total refuse collection and disposal program and includes expenses other than the contract costs.This activity manages the total refuse collection and disposal program and includes expenses other than the contract costs. Contracted costs are separated for clarity in tracking and reporting; however, they do remain a function of this budget as a whole.Contracted costs are separated for clarity in tracking and reporting; however, they do remain a function of this budget as a whole. ObjectivesObjectives 1. Manage the total refuse collection and disposal operations and the hauler performance of contract.1. Manage the total refuse collection and disposal operations and the hauler performance of contract. 2. Resolve property owners and residents service issues.2. Resolve property owners and residents service issues. 3. Encourage a greater use of the low-volume option for those who require only the very basics in disposal services.3. Encourage a greater use of the low-volume option for those who require only the very basics in disposal services. 4. Work with owner/managers/caretakers and tenants of multi-unit facilities and rental properties to provide all the disposal services4. Work with owner/managers/caretakers and tenants of multi-unit facilities and rental properties to provide all the disposal services they need in the most cost -effective manner, thereby reducing the number of complaints from and about these buildings.they need in the most cost -effective manner, thereby reducing the number of complaints from and about these buildings. 5. Promote the unique aspects of the City Refuse Contract and encourage residents to effectively use the services5. Promote the unique aspects of the City Refuse Contract and encourage residents to effectively use the services available to them as Columbia Heights residents.available to them as Columbia Heights residents. 6. Execute Solid Waste Management plans and procedures as described in the City Solid Waste Management Operations Policy.6. Execute Solid Waste Management plans and procedures as described in the City Solid Waste Management Operations Policy. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Refuse Collection & Disposal budget is $118,647a 2.3% increase of $2,723 from 2018.The Refuse Collection & Disposal budget is $118,647a 2.3% increase of $2,723 from 2018. Major changes to budget:Major changes to budget: Personnel costs increased almost 1% to account for COLA increases and a market rate adjustment.Personnel costs increased almost 1% to account for COLA increases and a market rate adjustment. Other services and Charges increased over 1%Other services and Charges increased over 1% 163163 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: REFUSE FUND RECYCLINGDEPARTMENT: REFUSE FUND RECYCLING 603603REFUSE FUNDREFUSE FUNDActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4953049530RECYCLINGRECYCLINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services43,62543,62553,17153,17149,84649,84661,09861,09861,09861,09861,09861,098 19991999SuppliesSupplies6,1286,12810,12210,1227,9997,99911,10011,10011,10011,10011,10011,100 29992999Other Services & ChargesOther Services & Charges39,60839,60838,32338,32337,49937,49956,50056,50056,50056,50056,50056,500 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers39,04939,04940,20040,20041,81141,81141,90041,90041,90041,90041,90041,900 TOTALS: REFUSE FUND RECYCLINGTOTALS: REFUSE FUND RECYCLING128,410128,410141,816141,816137,155137,155170,598170,598170,598170,598170,598170,598 Activity DescriptionActivity Description This activity provides management of the recycling contract between the City and Advanced Disposal and other non-contractedThis activity provides management of the recycling contract between the City and Advanced Disposal and other non-contracted recycling operations. The City contracts with the hauler to collect items in the single sort collection program, plus tires andscraprecycling operations. The City contracts with the hauler to collect items in the single sort collection program, plus tires andscrap metal at the recycling drop-off center. The City continues to manage the SCORE grant program and all other recyclingmetal at the recycling drop-off center. The City continues to manage the SCORE grant program and all other recycling operations.operations. ObjectivesObjectives 1. Manage the total recycling/yard waste operations and the performance of Refuse and Recycling Contract and other recycling1. Manage the total recycling/yard waste operations and the performance of Refuse and Recycling Contract and other recycling service provider/vendor operations.service provider/vendor operations. 2. Continue to educate residents to all the items that can be recycled curbside, and at our Recycling Drop-off Center, and the2. Continue to educate residents to all the items that can be recycled curbside, and at our Recycling Drop-off Center, and the numerous other options available within the area.numerous other options available within the area. 3. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the recycling3. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the recycling opportunities available.opportunities available. 4. Work closely with service organizations and residents to effectively utilize our Recycling Center.4. Work closely with service organizations and residents to effectively utilize our Recycling Center. 5. Continue the organics recycling curbside service.5. Continue the organics recycling curbside service. 6. Plan waste reduction activites (to generate savings from less trash disposal tipping fees) and recycling programs, plus manage6. Plan waste reduction activites (to generate savings from less trash disposal tipping fees) and recycling programs, plus manage SCORE grant requirements which are increasing (see SCORE agreement Attachment 'B' for summary of subsidized programs).SCORE grant requirements which are increasing (see SCORE agreement Attachment 'B' for summary of subsidized programs). 7. Fully implement a crubside bulk (furniture, mattresses, carpet, etc.) reuse/recycling process.7. Fully implement a crubside bulk (furniture, mattresses, carpet, etc.) reuse/recycling process. 8. Execute Solid Waste Management plans and procedures as described in the City Solid Waste Management Operations Policy.8. Execute Solid Waste Management plans and procedures as described in the City Solid Waste Management Operations Policy. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Recycling budget for 2019 is $170,598 a 24.38% increase of $33,443from 2018.The Recycling budget for 2019 is $170,598 a 24.38% increase of $33,443from 2018. Major line items that contributed to the increase:Major line items that contributed to the increase: 1. Other Services and Charges increased by 50.67%1. Other Services and Charges increased by 50.67% 2. Personnel increased 8% to account for COLA increases and a market rate adjustment.2. Personnel increased 8% to account for COLA increases and a market rate adjustment. 3. Recycling supplies increased 41%3. Recycling supplies increased 41% 164164 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: REFUSE FUND HAZARDOUS WASTEDEPARTMENT: REFUSE FUND HAZARDOUS WASTE 603603REFUSE FUNDREFUSE FUNDActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4954049540HAZARDOUS WASTEHAZARDOUS WASTEExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services2,0172,0172,8412,8413,3963,3963,7423,7423,7423,7423,7423,742 19991999SuppliesSupplies----605605600600600600600600 29992999Other Services & ChargesOther Services & Charges8,6678,6679,9749,9749,8009,80010,90010,90010,90010,90010,90010,900 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS:TOTALS:10,68310,68312,81612,81613,80113,80115,24215,24215,24215,24215,24215,242 Activity DescriptionActivity Description This activity administers the handling of hazardous waste generated by the City of Columbia Heights residential properties.This activity administers the handling of hazardous waste generated by the City of Columbia Heights residential properties. Such items include fluorescent lamps, solvents, waste and automotive fluids, paints /chemicals, and illegally dumped electronicSuch items include fluorescent lamps, solvents, waste and automotive fluids, paints /chemicals, and illegally dumped electronic and other problem materials. Anoka County provides household hazardous waste services primarily through a year-roundand other problem materials. Anoka County provides household hazardous waste services primarily through a year-round drop-off facility located in Blaine that serves the entire county.drop-off facility located in Blaine that serves the entire county. ObjectivesObjectives 1. Manage the HHW (Household Hazardous Waste) operations and AD performance of Refuse and Recycling contract including1. Manage the HHW (Household Hazardous Waste) operations and AD performance of Refuse and Recycling contract including other recycling service provider/vendor operations.other recycling service provider/vendor operations. 2. Continue to manage collection of fluorescent bulbs from residents, small businesses, and city buildings to facilitate proper2. Continue to manage collection of fluorescent bulbs from residents, small businesses, and city buildings to facilitate proper disposal. Administer Xcel energy grant to pay for operations.disposal. Administer Xcel energy grant to pay for operations. 3. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility.3. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility. 4. Educate residents to those items that are hazardous, costly to dispose of, and accepted only at a licensed4. Educate residents to those items that are hazardous, costly to dispose of, and accepted only at a licensed disposal facility, and what options may be available to purchase more wisely.disposal facility, and what options may be available to purchase more wisely. 5. Continue to provide SCORE subsidized monthly electronics collection.5. Continue to provide SCORE subsidized monthly electronics collection. 6. Work with Anoka County to certify the CH recycling center for HHW collection.6. Work with Anoka County to certify the CH recycling center for HHW collection. 7. Execute Solid Waste Management plans and procedures as described in the City Solid Waste Management Operations Policy.7. Execute Solid Waste Management plans and procedures as described in the City Solid Waste Management Operations Policy. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The 2019 Hazardous Waste budget increased by $1,441 or 10.4% from 2018.The 2019 Hazardous Waste budget increased by $1,441 or 10.4% from 2018. Major changes to budget:Major changes to budget: 1. Other service and charges increased 11%1. Other service and charges increased 11% 2. Personnel increased 2% to account for COLA increases and a market rate adjustment.2. Personnel increased 2% to account for COLA increases and a market rate adjustment. 165165 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: STATE AID CONSTRUCTIONDEPARTMENT: STATE AID CONSTRUCTION 402402STATE AID CONSTRUCTIONSTATE AID CONSTRUCTIONActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4319143191STATE AID GEN'L. CONSTRUCTIONSTATE AID GEN'L. CONSTRUCTIONExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay----450,000450,0001,570,0001,570,0001,570,0001,570,0001,570,0001,570,000 69996999Contingencies & TransfersContingencies & Transfers477,525477,525403,622403,622-------- TOTALS: STATE AID CONSTRUCTIONTOTALS: STATE AID CONSTRUCTION477,525477,525403,622403,622450,000450,0001,570,0001,570,0001,570,0001,570,0001,570,0001,570,000 Activity DescriptionActivity Description This fund is used for capital improvement projects on the City's municipal state aid streets. In 1999, the City was asked bytheThis fund is used for capital improvement projects on the City's municipal state aid streets. In 1999, the City was asked bythe Office of State Aid to provide a detailed five year program, explaining how Columbia Heights plans on spending down itsOffice of State Aid to provide a detailed five year program, explaining how Columbia Heights plans on spending down its excessive MSA fund balance. Consistent with that request, a 5-year plan was developed and updated on 5-year cycles.excessive MSA fund balance. Consistent with that request, a 5-year plan was developed and updated on 5-year cycles. ObjectivesObjectives Continue rating of State Aid Streets for annual rehabilitation and/or major repair projects as needed.Continue rating of State Aid Streets for annual rehabilitation and/or major repair projects as needed. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Continue rating of State Aid Streets for annual rehabilitation and/or major repair projects as needed.Continue rating of State Aid Streets for annual rehabilitation and/or major repair projects as needed. 166166 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAPITAL IMP CENTRAL GARAGEDEPARTMENT: CAPITAL IMP CENTRAL GARAGE 411411CAPITAL IMP GEN GOV BLDG.CAPITAL IMP GEN GOV BLDG.ActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4995049950CENTRAL GARAGECENTRAL GARAGEExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------75,00075,00075,00075,00075,00075,000 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CAPITAL IMP GEN GOV BLDG.TOTALS: CAPITAL IMP GEN GOV BLDG.------75,00075,00075,00075,00075,00075,000 Activity DescriptionActivity Description Fund 411 was established to account for building improvements and major maintenance not included in operating budgets.Fund 411 was established to account for building improvements and major maintenance not included in operating budgets. The City Council has committed funds here as they have become available over time, creating a fund balanceavailable forThe City Council has committed funds here as they have become available over time, creating a fund balanceavailable for building improvements. Recently, the City has taken steps to incorporate building improvements and major maintenance intobuilding improvements. Recently, the City has taken steps to incorporate building improvements and major maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure. ObjectivesObjectives The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary, withoutThe objective for each of the departments within fund 411 is to fund building improvements, when they are necessary, without burdening annual operating budgets to do so.burdening annual operating budgets to do so. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget MSC building in 2019: spot masonry repairs, remove failing paint, and repaint the building.MSC building in 2019: spot masonry repairs, remove failing paint, and repaint the building. 167167 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAPITAL IMP POLICEDEPARTMENT: CAPITAL IMP POLICE 411411CAPITAL IMP GEN GOV BLDG.CAPITAL IMP GEN GOV BLDG.ActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4210042100POLICEPOLICEExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges1,2001,200--19,00019,000------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CAPITAL IMP GEN GOV BLDG.TOTALS: CAPITAL IMP GEN GOV BLDG.1,2001,200--19,00019,000------ Activity DescriptionActivity Description Fund 411 was established to account for building improvements and major maintenance not included in operating budgets.Fund 411 was established to account for building improvements and major maintenance not included in operating budgets. The City Council has committed funds here as they have become available over time, creating a fund balanceavailable forThe City Council has committed funds here as they have become available over time, creating a fund balanceavailable for building improvements. Recently, the City has taken steps to incorporate building improvements and major maintenance intobuilding improvements. Recently, the City has taken steps to incorporate building improvements and major maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure. ObjectivesObjectives The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary, withoutThe objective for each of the departments within fund 411 is to fund building improvements, when they are necessary, without burdening annual operating budgets to do so.burdening annual operating budgets to do so. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget No expenditures for 2019.No expenditures for 2019. 168168 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAPITAL IMP FIREDEPARTMENT: CAPITAL IMP FIRE 411411CAPITAL IMP GEN GOV BLDG.CAPITAL IMP GEN GOV BLDG.ActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4220042200FIREFIREExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges1,2001,200---------- 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CAPITAL IMP GEN GOV BLDG.TOTALS: CAPITAL IMP GEN GOV BLDG.1,2001,200---------- Activity DescriptionActivity Description Fund 411 was established to account for building improvements and major maintenance not included in operating budgets.Fund 411 was established to account for building improvements and major maintenance not included in operating budgets. The City Council has committed funds here as they have become available over time, creating a fund balanceavailable forThe City Council has committed funds here as they have become available over time, creating a fund balanceavailable for building improvements. Recently, the City has taken steps to incorporate building improvements and major maintenance intobuilding improvements. Recently, the City has taken steps to incorporate building improvements and major maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure. ObjectivesObjectives The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary, withoutThe objective for each of the departments within fund 411 is to fund building improvements, when they are necessary, without burdening annual operating budgets to do so.burdening annual operating budgets to do so. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget No expenditures for 2019.No expenditures for 2019. 169169 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP IMP - CITY HALLDEPARTMENT: CAP IMP - CITY HALL 411411CAPITAL IMP-CITY HALLCAPITAL IMP-CITY HALLActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4194041940CITY HALLCITY HALLExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies30,50330,503-420-420-------- 29992999Other Services & ChargesOther Services & Charges--3,3753,375-------- 49994999Capital OutlayCapital Outlay------10,100,00010,100,00010,100,00010,100,00010,100,00010,100,000 69996999Contingencies & TransfersContingencies & Transfers------------ TOTAL: CAPITAL OUTLAY - CITY HALLTOTAL: CAPITAL OUTLAY - CITY HALL30,50330,5032,9552,955--10,100,00010,100,00010,100,00010,100,00010,100,00010,100,000 Activity DescriptionActivity Description Fund 411 was established to account for building improvements and major maintenance not included in operating budgets.Fund 411 was established to account for building improvements and major maintenance not included in operating budgets. The City Council has committed funds here as they have become available over time, creating a fund balanceavailable forThe City Council has committed funds here as they have become available over time, creating a fund balanceavailable for building improvements. Recently, the City has taken steps to incorporate building improvements and major maintenancebuilding improvements. Recently, the City has taken steps to incorporate building improvements and major maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure. ObjectivesObjectives The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary,The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary, without burdening annual operating budgets to do so.without burdening annual operating budgets to do so. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The 2017 City Council goals report established the objective of completing a master plan for city hall.The architect’s reportThe 2017 City Council goals report established the objective of completing a master plan for city hall.The architect’s report on various options under that plan was completed and issued to the City Council in 2018.As a next step under this Cityon various options under that plan was completed and issued to the City Council in 2018.As a next step under this City Council objective, the 2019 budget for this department includes the most popular option under that plan. In broad terms,Council objective, the 2019 budget for this department includes the most popular option under that plan. In broad terms, this option includes the following sources and uses:this option includes the following sources and uses: Fund BalanceGO BondsFund BalanceGO Bonds Construct new city hall next to Murzyn Hall $6,000,000$2,000,000Construct new city hall next to Murzyn Hall $6,000,000$2,000,000 Update Murzyn Hall and construct connection to city hall-2,000,000Update Murzyn Hall and construct connection to city hall-2,000,000 Financing costs-100,000Financing costs-100,000 By adopting a budget with this item in it, the Council neither authorizes construction contracts, nor authorizes issuance ofBy adopting a budget with this item in it, the Council neither authorizes construction contracts, nor authorizes issuance of bonds. Those steps require separate Council actions and have specific additional public notice requirements.Furthermore,bonds. Those steps require separate Council actions and have specific additional public notice requirements.Furthermore, use of this particular Murzyn hall option as a placeholder in the 2019 budget does not prevent the City Council fromuse of this particular Murzyn hall option as a placeholder in the 2019 budget does not prevent the City Council from ultimately choosing some other option under the master plan.ultimately choosing some other option under the master plan. 170170 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP IMP GEN GOV BLDG - LIBRARYDEPARTMENT: CAP IMP GEN GOV BLDG - LIBRARY 411411CAPITAL IMP-GEN GOVT. BLDGCAPITAL IMP-GEN GOVT. BLDGActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4550045500LIBRARYLIBRARYExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges--31,24831,248-------- 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers--12,81812,818-------- TOTAL: CAP IMP GEN GOV BLDG - LIBRARYTOTAL: CAP IMP GEN GOV BLDG - LIBRARY--44,06644,066-------- Activity DescriptionActivity Description Fund 411 was established to account for building improvements and major maintenance not included in operatingFund 411 was established to account for building improvements and major maintenance not included in operating budgets. The City Council has committed funds here as they have become available over time, creating a fund balancebudgets. The City Council has committed funds here as they have become available over time, creating a fund balance available for building improvements. Recently, the City has taken steps to incorporate building improvements and majoravailable for building improvements. Recently, the City has taken steps to incorporate building improvements and major maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure.maintenance into its Capital Improvement Program (CIP), similar to the planning process used for city infrastructure. ObjectivesObjectives The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary,The objective for each of the departments within fund 411 is to fund building improvements, when they are necessary, without burdening annual operating budgets to do so.without burdening annual operating budgets to do so. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget No expenditures for 2019.No expenditures for 2019. 171171 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP IMP PARKSDEPARTMENT: CAP IMP PARKS 412412CAPITAL IMPROVEMENT PARKSCAPITAL IMPROVEMENT PARKSActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4520045200PARKSPARKSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies--10,52410,524-------- 29992999Other Services & ChargesOther Services & Charges15,00015,00018,10618,10625,00025,00018,00018,00018,00018,00018,00018,000 49994999Capital OutlayCapital Outlay27,03027,03030,76630,766-------- 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CAP IMP PARKSTOTALS: CAP IMP PARKS42,03042,03059,39659,39625,00025,00018,00018,00018,00018,00018,00018,000 Activity DescriptionActivity Description This activity provides for capital improvements in the City's park system, including major improvements and majorThis activity provides for capital improvements in the City's park system, including major improvements and major repairs/replacements to park buildings, playgrounds, recreational facilities, and park amenities.repairs/replacements to park buildings, playgrounds, recreational facilities, and park amenities. ObjectivesObjectives 1. Continued development of Master Planning in Parks selected by the Park & Rec Commission1. Continued development of Master Planning in Parks selected by the Park & Rec Commission 2. Investigate funding alternatives for Parks Capital Improvements2. Investigate funding alternatives for Parks Capital Improvements 3. Update Parks 5-year CIP3. Update Parks 5-year CIP Budget Comments on Proposed BudgetBudget Comments on Proposed Budget In 2019, develop next master plan for Wargo Court (in poor condition).In 2019, develop next master plan for Wargo Court (in poor condition). 172172 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: INFRASTRUCTURE FUNDDEPARTMENT: INFRASTRUCTURE FUND 430430INFRASTRUCTURE FUNDINFRASTRUCTURE FUNDActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4632346323CAP IMP EXPENSECAP IMP EXPENSEExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services----145,116145,116149,755149,755149,755149,755149,755149,755 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges--40840823,25023,25023,25023,25023,25023,25023,25023,250 49994999Capital OutlayCapital Outlay119,173119,173--110,000110,000400,000400,000400,000400,000400,000400,000 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: INFRASTRUCTURE FUNDTOTALS: INFRASTRUCTURE FUND119,173119,173408408278,366278,366573,005573,005573,005573,005573,005573,005 Activity DescriptionActivity Description The City's street rehabilitation program was initiated with funding from liquor funds in 1996, and with annual transfers, willThe City's street rehabilitation program was initiated with funding from liquor funds in 1996, and with annual transfers, will perpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source ofperpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source of revenue was secured in 2000, on a 2-year renewable cycle, with the certification of the City State-Aid Street System, makingrevenue was secured in 2000, on a 2-year renewable cycle, with the certification of the City State-Aid Street System, making available limited state aid funding. 2019 will focus on MSA streets.available limited state aid funding. 2019 will focus on MSA streets. ObjectivesObjectives The Infrastructure Fund supports city costs to perpetuate the city-wide street rehab program. Two entire cycles of the city-wideThe Infrastructure Fund supports city costs to perpetuate the city-wide street rehab program. Two entire cycles of the city-wide zones has been completed. The 3rd cycle has now completed Zones 1, 2 & 3 located east of Central Avenue. 2019 will be an offzones has been completed. The 3rd cycle has now completed Zones 1, 2 & 3 located east of Central Avenue. 2019 will be an off year with Zone work beginning in 2020 combining Zones 4 and 5.year with Zone work beginning in 2020 combining Zones 4 and 5. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Infrastructure Fund budget for 2019 is $573,005, which accounts for the City's portion of the cost share policy for streetThe Infrastructure Fund budget for 2019 is $573,005, which accounts for the City's portion of the cost share policy for street improvements and alley replacements.improvements and alley replacements. 173173 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: WATER CONSTRUCTION FUND NON-OPERATINGDEPARTMENT: WATER CONSTRUCTION FUND NON-OPERATING 651651WATER CONSTRUCTION FUNDWATER CONSTRUCTION FUNDActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4944949449NON-OPERATINGNON-OPERATINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay----65,00065,00065,00065,00065,00065,00065,00065,000 69996999Contingencies & TransfersContingencies & Transfers439,054439,054---------- TOTALS: WATER CONSTRUCTION FUND NON-OPERATINGTOTALS: WATER CONSTRUCTION FUND NON-OPERATING439,054439,054--65,00065,00065,00065,00065,00065,00065,00065,000 Activity DescriptionActivity Description This fund covers capital improvements to the City's water distribution system and the reconstruction and/or repairs to theThis fund covers capital improvements to the City's water distribution system and the reconstruction and/or repairs to the distribution system including mains, pumping stations, water tower, and operational control valves.distribution system including mains, pumping stations, water tower, and operational control valves. ObjectivesObjectives 1. Coordinate repair/replacement of water mains that are in the street reconstruction zones or major improvement1. Coordinate repair/replacement of water mains that are in the street reconstruction zones or major improvement projects.projects. 2. Continue cooperative Water Main Cleaning and Lining Program with the City of Minneapolis annual program, which may2. Continue cooperative Water Main Cleaning and Lining Program with the City of Minneapolis annual program, which may include cement mortar or structural lining.include cement mortar or structural lining. 3. Continue updates/repairs to major components of water distribution system such as gate valves, hydrants, valve boxes and3. Continue updates/repairs to major components of water distribution system such as gate valves, hydrants, valve boxes and SCADA Controls.SCADA Controls. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget To continue addressing the rehabilitation of an aging water system, below are the proposed Water Construction projects:To continue addressing the rehabilitation of an aging water system, below are the proposed Water Construction projects: 1. Annual Water Main cleaning and lining program for water distribution and quality improvement, based on approved 3-year1. Annual Water Main cleaning and lining program for water distribution and quality improvement, based on approved 3-year program.program. 2. DEFERRED Pump Sta #3: pumps, motors and electrical replacements.2. DEFERRED Pump Sta #3: pumps, motors and electrical replacements. 3. Misc. repairs to address an aging water system under the Miscellaneous Utility Program.3. Misc. repairs to address an aging water system under the Miscellaneous Utility Program. 174174 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: SEWER CONSTRUCTION FUND NON-OPERATINGDEPARTMENT: SEWER CONSTRUCTION FUND NON-OPERATING 652652SEWER CONSTRUCTION FUNDSEWER CONSTRUCTION FUNDActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4949949499NON-OPERATINGNON-OPERATINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies--3,3343,334-------- 29992999Other Services & ChargesOther Services & Charges--8,1008,100-------- 49994999Capital OutlayCapital Outlay----250,000250,000170,000170,000170,000170,000170,000170,000 69996999Contingencies & TransfersContingencies & Transfers522,951522,951---------- TOTALS: SEWER CONSTRUCTIONTOTALS: SEWER CONSTRUCTION522,951522,95111,43411,434250,000250,000170,000170,000170,000170,000170,000170,000 Activity DescriptionActivity Description This fund supports capital improvements to the City's sanitary sewer system and major repairs in the sanitary sewerThis fund supports capital improvements to the City's sanitary sewer system and major repairs in the sanitary sewer collection system including mains, lift stations, and manholes.collection system including mains, lift stations, and manholes. ObjectivesObjectives Major Capital Improvements , ongoing system rehabilitation or recommended major maintenance as follows:Major Capital Improvements , ongoing system rehabilitation or recommended major maintenance as follows: 1. Annual Sanitary Sewer Lining sewer cleaning, disposal, and system improvements in all collection districts.1. Annual Sanitary Sewer Lining sewer cleaning, disposal, and system improvements in all collection districts. 2. Annual pipe replacement or structural repairs, to address an aging collection system under the Miscellaneous Utility2. Annual pipe replacement or structural repairs, to address an aging collection system under the Miscellaneous Utility Program.Program. 3. Silver Lake Lift Station: Feasibility Report and Prelim Plans for Lift Station Replacement.3. Silver Lake Lift Station: Feasibility Report and Prelim Plans for Lift Station Replacement. 4. Measures to reduce I/I as directed by the MCES (Metro Council Environmental Services, i.e. the sewage treatment plant4. Measures to reduce I/I as directed by the MCES (Metro Council Environmental Services, i.e. the sewage treatment plant operator) On-going I/I Reduction Plan.operator) On-going I/I Reduction Plan. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget To continue addressing the rehabilitation of an aging sewer system, below are the proposed Sewer Construction projects:To continue addressing the rehabilitation of an aging sewer system, below are the proposed Sewer Construction projects: 1. Annual Sanitary Sewer Lining sewer cleaning, disposal, and system improvements in collection districts 1, 2 or 3.1. Annual Sanitary Sewer Lining sewer cleaning, disposal, and system improvements in collection districts 1, 2 or 3. 2. Implement measures to reduce I/I as directed by MCES (Metro Council Environmental Services, i.e. the sewage treatment2. Implement measures to reduce I/I as directed by MCES (Metro Council Environmental Services, i.e. the sewage treatment plant operator).plant operator). 3. Annual pipe replacement or structural repairs, to address an aging collection system.3. Annual pipe replacement or structural repairs, to address an aging collection system. 175175 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: STORM SEWER CONSTRUCTION FUNDDEPARTMENT: STORM SEWER CONSTRUCTION FUND 653653STORM SEWER CONSTRUCTION FUNDSTORM SEWER CONSTRUCTION FUNDActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4969949699NON-OPERATINGNON-OPERATINGExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges162,000162,000----25,00025,00025,00025,00025,00025,000 49994999Capital OutlayCapital Outlay----165,000165,000480,000480,000480,000480,000480,000480,000 69996999Contingencies & TransfersContingencies & Transfers1,285,5781,285,578---------- TOTALS: STORM SEWER CONSTRUCTION FUND NON-OPERATINGTOTALS: STORM SEWER CONSTRUCTION FUND NON-OPERATING1,447,5781,447,578--165,000165,000505,000505,000505,000505,000505,000505,000 Activity DescriptionActivity Description This fund supports capital improvements and major repairs in the storm sewer collection system, flood mitigation, water qualityThis fund supports capital improvements and major repairs in the storm sewer collection system, flood mitigation, water quality improvements, and other surface water related activities.improvements, and other surface water related activities. ObjectivesObjectives 1. Continue the annual program of replacing or upgrading catch basins, manholes and storm pipe in the street1. Continue the annual program of replacing or upgrading catch basins, manholes and storm pipe in the street rehabilitation zones.rehabilitation zones. 2. Continue to address localized flooding issues throughout the City.2. Continue to address localized flooding issues throughout the City. 3. Implement 5 year CIP improvements as approved by the MWMO.3. Implement 5 year CIP improvements as approved by the MWMO. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Consistent with the 5 year Capital Implementation Plan, below are the proposed Storm Sewer Construction projects:Consistent with the 5 year Capital Implementation Plan, below are the proposed Storm Sewer Construction projects: 1. (2018 funding application) The storm water runoff into Silver lake requires pond reconstruction for pollution control, prevent1. (2018 funding application) The storm water runoff into Silver lake requires pond reconstruction for pollution control, prevent erosion leading to the lake, and eliminate short circuiting. Total cost $320,000 with RCWD and State Legacy funding approxerosion leading to the lake, and eliminate short circuiting. Total cost $320,000 with RCWD and State Legacy funding approx $240,000 and a RCWD grant of $37,000$240,000 and a RCWD grant of $37,000 2. Bio-infiltation rain garden on 4158 Stinson Blvd., consistent with requirements of Silver Lake TMDL.2. Bio-infiltation rain garden on 4158 Stinson Blvd., consistent with requirements of Silver Lake TMDL. 3. Stormwater study, quality and quantity, of the Gauvitte Park area and upstream drainage area, partnered with the MWMO.3. Stormwater study, quality and quantity, of the Gauvitte Park area and upstream drainage area, partnered with the MWMO. 4. Rehab or Replacement of Storm CB's or MH's in annual Street Rehab zones under the Miscellaneous Utility Program.4. Rehab or Replacement of Storm CB's or MH's in annual Street Rehab zones under the Miscellaneous Utility Program. 5. Replacement of the Silver Lake aeration system due to age deterioration.5. Replacement of the Silver Lake aeration system due to age deterioration. 176176 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CENTRAL GARAGEDEPARTMENT: CENTRAL GARAGE 701701CENTRAL GARAGECENTRAL GARAGEActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4995049950CENTRAL GARAGECENTRAL GARAGEExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services217,627217,627194,204194,204229,073229,073264,954264,954264,954264,954264,954264,954 19991999SuppliesSupplies132,260132,260143,383143,383203,205203,205179,800179,800179,800179,800179,800179,800 29992999Other Services & ChargesOther Services & Charges221,260221,260249,112249,112248,282248,282256,500256,500256,500256,500256,500256,500 49994999Capital OutlayCapital Outlay----14,50014,50021,50021,50021,50021,50021,50021,500 69996999Contingencies & TransfersContingencies & Transfers4,0004,0004,0004,00028,00028,00024,00024,00024,00024,00024,00024,000 TOTALS: CENTRAL GARAGETOTALS: CENTRAL GARAGE575,147575,147590,699590,699723,060723,060746,754746,754746,754746,754746,754746,754 Activity DescriptionActivity Description Central Garage provides preventive general maintenance and repair for all city -owned vehicles and equipment.Central Garage provides preventive general maintenance and repair for all city -owned vehicles and equipment. The City currently has over 300 pieces of equipment that are maintained on a regular basis. This is an internal service fundThe City currently has over 300 pieces of equipment that are maintained on a regular basis. This is an internal service fund with revenue generated by charges to other departments for all repair and maintenance services performed by members ofwith revenue generated by charges to other departments for all repair and maintenance services performed by members of this department. This department budget also covers regular maintenance costs for the MSC Building.this department. This department budget also covers regular maintenance costs for the MSC Building. ObjectivesObjectives 1. Maintain the MSC building for central equipment servicing for various city departments.1. Maintain the MSC building for central equipment servicing for various city departments. 2. Provide cost effective purchasing of vehicle parts, petroleum, oil, lubricants, and services for city vehicles and2. Provide cost effective purchasing of vehicle parts, petroleum, oil, lubricants, and services for city vehicles and equipment.equipment. 3. Continue participation in the Metro Fuel Purchasing Program to establish a fixed per gallon price for the entire year for3. Continue participation in the Metro Fuel Purchasing Program to establish a fixed per gallon price for the entire year for approximately 70% of our annual fuel purchases JPA of over 40 cities and counties providing stable, low-cost fuel pricing.approximately 70% of our annual fuel purchases JPA of over 40 cities and counties providing stable, low-cost fuel pricing. 4. Maintain shop equipment with low inventory.4. Maintain shop equipment with low inventory. 5. Complete bituminous resurfacing modifications in the rear yard.5. Complete bituminous resurfacing modifications in the rear yard. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Public Works garage and MSC operating budget proposed for 2019 is $746,754,which is a 3.3% increase orThe Public Works garage and MSC operating budget proposed for 2019 is $746,754,which is a 3.3% increase or $23,694from the 2018 budget. Major line items contributing to the increase:$23,694from the 2018 budget. Major line items contributing to the increase: 1. Personnel increased by $35,881 to account for COLA increases, step system movements and market rate adjustments.1. Personnel increased by $35,881 to account for COLA increases, step system movements and market rate adjustments. 2. Other Servicesand Charges increased by $8,218 as information systems transfer increased.2. Other Servicesand Charges increased by $8,218 as information systems transfer increased. 3. Projected fuel costs decreased over $20,0003. Projected fuel costs decreased over $20,000 177177 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP EQUIP REPLACEMENT GARAGEDEPARTMENT: CAP EQUIP REPLACEMENT GARAGE 434434CAP EQUIP REPLACEMENTCAP EQUIP REPLACEMENTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4995049950GARAGEGARAGEExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CAP EQUIP REPLACEMENT GARAGETOTALS: CAP EQUIP REPLACEMENT GARAGE------------ Activity DescriptionActivity Description The Capital Equipment fund was established to fund long-term capital equipment needs inthe Garage fund. This wasThe Capital Equipment fund was established to fund long-term capital equipment needs inthe Garage fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-termaccomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, morereplacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside eachcostly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year.year. ObjectivesObjectives To maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize theTo maintain the Public Works fleet of vehicles and equipment while evaluating equipment use and condition to maximize the service life of each piece of equipment.service life of each piece of equipment. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Item & Projected CostItem & Projected Cost The following requests have been made for Storm Sewer Capital Equipment Replacement:The following requests have been made for Storm Sewer Capital Equipment Replacement: No requests for 2019No requests for 2019 178178 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CENTRAL GARAGEDEPARTMENT: CENTRAL GARAGE 705705BUILDING MAINTENANCEBUILDING MAINTENANCEActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4997049970BUILDING MAINT. INTERNAL SERVICESBUILDING MAINT. INTERNAL SERVICESExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services241,193241,193173,626173,626189,043189,043210,595210,595210,595210,595210,595210,595 19991999SuppliesSupplies252522422410,62510,6259,7509,7509,7509,7509,7509,750 29992999Other Services & ChargesOther Services & Charges2,3172,3172,7242,7245,7805,7806,2506,2506,2506,2506,2506,250 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: BUILDING MAINT. INTERNAL SERVICESTOTALS: BUILDING MAINT. INTERNAL SERVICES243,535243,535176,574176,574205,448205,448226,595226,595226,595226,595226,595226,595 Activity DescriptionActivity Description This departmentwas transferred to Public Works in 2014. The department provides buildingmaintenance services to cityThis departmentwas transferred to Public Works in 2014. The department provides buildingmaintenance services to city buildings. This includes both custodial services provided by part-time custodians, as well as analysis and coordination by thebuildings. This includes both custodial services provided by part-time custodians, as well as analysis and coordination by the full-time Facilities Maintenance Supervisor of more technical building systems maintenance and repair requests. Costs of thisfull-time Facilities Maintenance Supervisor of more technical building systems maintenance and repair requests. Costs of this department are allocated proportionately to use by each respective building/department. This is reflected as an internal chargedepartment are allocated proportionately to use by each respective building/department. This is reflected as an internal charge in the budgets of the user departments.in the budgets of the user departments. Note that the Recreation Department -Murzyn Hall budget (101.45129) includes additional part-time custodians, serving solelyNote that the Recreation Department -Murzyn Hall budget (101.45129) includes additional part-time custodians, serving solely at Murzyn Hall, which are not included in this 701.49970 internal service department budget.at Murzyn Hall, which are not included in this 701.49970 internal service department budget. ObjectivesObjectives This department's two main objectives is professional coordination of the maintenance and repair of all city buildings. TheThis department's two main objectives is professional coordination of the maintenance and repair of all city buildings. The second main objective to provide cost-effective custodial services for four of those buildings:second main objective to provide cost-effective custodial services for four of those buildings: 1) City Hall1) City Hall 2) Public Safety Center2) Public Safety Center 3) Library3) Library 4) Municipal Service Center4) Municipal Service Center Budget Comments on Proposed BudgetBudget Comments on Proposed Budget (New) Priorto 2015, these internal services were budgeted within the personnel section of each user department budget, as(New) Priorto 2015, these internal services were budgeted within the personnel section of each user department budget, as interdepartmental labor. Beginning in 2015, all costs of this internal service are collected in fund/department 701.49970.interdepartmental labor. Beginning in 2015, all costs of this internal service are collected in fund/department 701.49970. Within each user department's 2015 budget, their respective allocable share of the cost is reflected under the new line itemWithin each user department's 2015 budget, their respective allocable share of the cost is reflected under the new line item 4010 Building Maintenance -Internal Services.4010 Building Maintenance -Internal Services. The 2019 Building Maintenance budget is $226,595, a $21,147 or 10.3% increase over 2018. Major areas of change are:The 2019 Building Maintenance budget is $226,595, a $21,147 or 10.3% increase over 2018. Major areas of change are: 1. Personnel increased by $21,552 to account for COLA and accounting for maintenance worker actual time previously charged1. Personnel increased by $21,552 to account for COLA and accounting for maintenance worker actual time previously charged out to individual budgets.out to individual budgets. 2. Supplies decreased by $875 overall.2. Supplies decreased by $875 overall. 179179 - This page intentionally left blank -- This page intentionally left blank - 180180 20120199 Recreation DirectorRecreation Director Admin. Asst. II:Admin. Asst. II: RecreationRecreation Recreation Clerk (PT)Recreation Clerk (PT) RecreationRecreation RecRecrreeationation Senior CitizenSenior Citizen ProgramProgramProgramProgram CoordinatorCoordinator Coordinator (PT)Coordinator (PT) CoordinatorCoordinator Custodian IICustodian IICustodian ICustodian I (9 PT)(9 PT)(PT)(PT) 181181 - This page intentionally left blank -- This page intentionally left blank - 182182 RECREATIONRECREATION EXPENDITURE SUMMARYEXPENDITURE SUMMARY 1,100,0001,100,000 1,000,0001,000,000 900,000900,000 800,000800,000 700,000700,000 600,000600,000 500,000500,000 400,000400,000 300,000300,000 200,000200,000 100,000100,000 00 20162017201820192016201720182019 Personal ServicesPersonal ServicesSuppliesSuppliesOther Services & ChargesOther Services & Charges Capital OutlayCapital OutlayContingencies & TransfersContingencies & Transfers 183183 - This page intentionally left blank -- This page intentionally left blank - 184184 185185 - This page intentionally left blank -- This page intentionally left blank - 186186 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: RECREATION ADMINISTRATIONDEPARTMENT: RECREATION ADMINISTRATION 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4500045000RECREATION ADMINISTRATIONRECREATION ADMINISTRATIONExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services176,788176,788182,102182,102179,598179,598184,500184,500184,500184,500184,500184,500 19991999SuppliesSupplies8,8708,8708,2738,27311,80011,80012,80012,80012,80012,80012,80012,800 29992999Other Services & ChargesOther Services & Charges23,93123,93130,39030,39037,82037,82041,35241,35241,35241,35241,35241,352 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: RECREATION ADMINISTRATIONTOTALS: RECREATION ADMINISTRATION209,588209,588220,766220,766229,218229,218238,652238,652238,652238,652238,652238,652 Activity DescriptionActivity Description This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation DepartmentThis activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation Department is comprised of eight main areas in which the Director, fifty percent full time Clerk-Typist II, and one half-time Recreation Clerkis comprised of eight main areas in which the Director, fifty percent full time Clerk-Typist II, and one half-time Recreation Clerk disperse their time. Each of the nine areas has its own separate budget. This category provides salaries for the departmentasdisperse their time. Each of the nine areas has its own separate budget. This category provides salaries for the departmentas well as supplies and contractual services for the department. Recreation Administration also funds space allocation to thewell as supplies and contractual services for the department. Recreation Administration also funds space allocation to the Murzyn Hall budget for office space.Murzyn Hall budget for office space. ObjectivesObjectives 1. Continue to improve customer service to our very diverse and ever-changing community.1. Continue to improve customer service to our very diverse and ever-changing community. 2. Promote our recreation programs by utilizing local papers, social media and schools to get advertising out to members of our2. Promote our recreation programs by utilizing local papers, social media and schools to get advertising out to members of our community.community. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Recreation Administration total budget has increased by $9,434. Personal Services has had an increase of $4,902 for wageThe Recreation Administration total budget has increased by $9,434. Personal Services has had an increase of $4,902 for wage adjustments and COLA. Computer Equipment increased $1,000. Information Systems has been increased by $2,200. Thisadjustments and COLA. Computer Equipment increased $1,000. Information Systems has been increased by $2,200. This budget provides $2,902 for Murzyn Hall office space allocation.budget provides $2,902 for Murzyn Hall office space allocation. 187187 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: YOUTH ATHLETICSDEPARTMENT: YOUTH ATHLETICS 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4500145001YOUTH ATHLETICSYOUTH ATHLETICSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services17,51817,51822,04822,04828,57428,57436,00036,00036,00036,00036,00036,000 19991999SuppliesSupplies6676672,3402,3402,2002,2002,7002,7002,7002,7002,7002,700 29992999Other Services & ChargesOther Services & Charges13,13013,13012,51512,51512,45812,45812,91112,91112,91112,91112,91112,911 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: YOUTH ATHLETICSTOTALS: YOUTH ATHLETICS31,31631,31636,90336,90343,23243,23251,61151,61151,61151,61151,61151,611 Activity DescriptionActivity Description This activity classification encompasses recreational programs provided to youth. These programs consist of childrenThis activity classification encompasses recreational programs provided to youth. These programs consist of children and adolescents K-12. Programs fall under several sport-specific headings, including baseball, softball, basketball,and adolescents K-12. Programs fall under several sport-specific headings, including baseball, softball, basketball, football, soccer, volleyball, and wrestling. All programs are participation-oriented, with the focus on fun, socialization,football, soccer, volleyball, and wrestling. All programs are participation-oriented, with the focus on fun, socialization, and athletic skill development. These particular programs provide the youth of Columbia Heights with supervised playand athletic skill development. These particular programs provide the youth of Columbia Heights with supervised play opportunities at local gym facilities and neighborhood parks. This category also provides one-forth of the Recreationopportunities at local gym facilities and neighborhood parks. This category also provides one-forth of the Recreation Coordinatorsalaries, gym supervisors and officials. Youth Athletics also provides office space to the J.P.M. budget.Coordinatorsalaries, gym supervisors and officials. Youth Athletics also provides office space to the J.P.M. budget. ObjectivesObjectives 1. Work with our varsity coaches to help develop our youth sports programs.1. Work with our varsity coaches to help develop our youth sports programs. 2. Explore options of creating additional sports programs for younger age youth.2. Explore options of creating additional sports programs for younger age youth. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The 2019 Youth Athletics budget has increased $8,379. 25% of the full and part-time Recreation Coordinators salariesThe 2019 Youth Athletics budget has increased $8,379. 25% of the full and part-time Recreation Coordinators salaries are included within this budget. One reason this budget has not had major increases is due to the significant donationare included within this budget. One reason this budget has not had major increases is due to the significant donation of athletic equipment made by the Columbia Heights Athletic Boosters Association. The Youth Athletic budget alsoof athletic equipment made by the Columbia Heights Athletic Boosters Association. The Youth Athletic budget also provides $2,861 for space allocation to J.P.M.provides $2,861 for space allocation to J.P.M. 188188 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: ADULT ATHLETICSDEPARTMENT: ADULT ATHLETICS 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4500345003ADULT ATHLETICSADULT ATHLETICSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services13,93013,93014,77914,77917,91317,91324,90024,90024,90024,90024,90024,900 19991999SuppliesSupplies8118111,2281,2281,1001,1001,1001,1001,1001,1001,1001,100 29992999Other Services & ChargesOther Services & Charges12,62512,62512,96412,96411,30811,30812,21112,21112,21112,21112,21112,211 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: ADULT ATHLETICSTOTALS: ADULT ATHLETICS27,36627,36628,97128,97130,32130,32138,21138,21138,21138,21138,21138,211 Activity DescriptionActivity Description This activity encompasses recreational programs provided to adults in Columbia Heights. Leagues are administered inThis activity encompasses recreational programs provided to adults in Columbia Heights. Leagues are administered in summerand fall.An annual summer softball tournament is held during the Columbia Heights Jamboree. This activitysummerand fall.An annual summer softball tournament is held during the Columbia Heights Jamboree. This activity also provides one-forth of the Recreation Coordinator salaries and covers costs of umpires and referees. J.P.M. budgetalso provides one-forth of the Recreation Coordinator salaries and covers costs of umpires and referees. J.P.M. budget is also paid for space allocation for office space and storage space.is also paid for space allocation for office space and storage space. ObjectivesObjectives 1. Explore healthy options for adult programs to be held at the Hylander Center.1. Explore healthy options for adult programs to be held at the Hylander Center. 2. Continueto coordinate a very organized and competitive adult softball program.2. Continueto coordinate a very organized and competitive adult softball program. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The total Adult Athletics budget for 2019 has an increase of $7,890. Murzyn Hall budget also received space allocationThe total Adult Athletics budget for 2019 has an increase of $7,890. Murzyn Hall budget also received space allocation from Adult Athletics in the amount of $2,861. 25% of the full and part-time Recreation Coordinators salaries arefrom Adult Athletics in the amount of $2,861. 25% of the full and part-time Recreation Coordinators salaries are included within this budget.included within this budget. 189189 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: YOUTH ENRICHMENTDEPARTMENT: YOUTH ENRICHMENT 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4500445004YOUTH ENRICHMENTYOUTH ENRICHMENTExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services25,87225,87243,19843,19851,75751,75759,70059,70059,70059,70059,70059,700 19991999SuppliesSupplies2,1762,1762,7952,7952,3502,3502,3502,3502,3502,3502,3502,350 29992999Other Services & ChargesOther Services & Charges16,27816,27817,31417,31427,15727,15726,80026,80026,80026,80026,80026,800 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: YOUTH ENRICHMENTTOTALS: YOUTH ENRICHMENT44,32544,32563,30763,30781,26481,26488,85088,85088,85088,85088,85088,850 Activity DescriptionActivity Description This activity classification encompasses recreational, academic, athletic, and enrichment programs provided to theThis activity classification encompasses recreational, academic, athletic, and enrichment programs provided to the youth age 3-13. These offerings are participation-oriented, with the focus on fun, socialization, achievement, and skillyouth age 3-13. These offerings are participation-oriented, with the focus on fun, socialization, achievement, and skill development. Dance and Tumbling runs throughout the fall, winter, and spring sessions. Special events that aredevelopment. Dance and Tumbling runs throughout the fall, winter, and spring sessions. Special events that are family-oriented and run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooktacular, and Breakfastfamily-oriented and run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooktacular, and Breakfast with Santa. The Traveling Puppet Wagon, which was funded through a grant from the Medtronic Foundation in 1998with Santa. The Traveling Puppet Wagon, which was funded through a grant from the Medtronic Foundation in 1998 has been operating for the last twenty years. The Puppet Wagon travels to neighborhood parks and performs a varietyhas been operating for the last twenty years. The Puppet Wagon travels to neighborhood parks and performs a variety of family-based puppet shows. Youth Enrichment funds office, storage and program space within the Murzyn Hallof family-based puppet shows. Youth Enrichment funds office, storage and program space within the Murzyn Hall budget. This budget also provides one-fourth of the Recreation Coordinator salaries.budget. This budget also provides one-fourth of the Recreation Coordinator salaries. ObjectivesObjectives 1. Continue to create classes, programs and special events that provide more opportunities to meet our diverse1. Continue to create classes, programs and special events that provide more opportunities to meet our diverse community needs.community needs. 2. Expand our gymnastics and dance programs to align with our current year-round martial arts programs2. Expand our gymnastics and dance programs to align with our current year-round martial arts programs Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Youth Enrichment budget has an increase of $7,586. This budget has seasonals to cover the loss of the youthThe Youth Enrichment budget has an increase of $7,586. This budget has seasonals to cover the loss of the youth program grant. Personal Services has had an increase of $7,943 to cover wage adjustments and COLA. This budgetprogram grant. Personal Services has had an increase of $7,943 to cover wage adjustments and COLA. This budget provides $25,200 for space allocation to the Murzyn Hall budget. 25% of the full and part-time Recreationprovides $25,200 for space allocation to the Murzyn Hall budget. 25% of the full and part-time Recreation Coordinators salaries are included within this budget.Coordinators salaries are included within this budget. 190190 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: TRAVELING ATHLETICSDEPARTMENT: TRAVELING ATHLETICS 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4500545005TRAVELING ATHLETICSTRAVELING ATHLETICSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services13,93013,93014,77914,77921,52121,52128,70028,70028,70028,70028,70028,700 19991999SuppliesSupplies70706946942,9252,9252,9252,9252,9252,9252,9252,925 29992999Other Services & ChargesOther Services & Charges7,9137,9138,7508,75013,75813,75812,66112,66112,66112,66112,66112,661 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: TRAVELING ATHLETICSTOTALS: TRAVELING ATHLETICS21,91321,91324,22324,22338,20438,20444,28644,28644,28644,28644,28644,286 Activity DescriptionActivity Description This activity classification encompasses competitive athletic opportunities offered to Columbia Heights' youth inThis activity classification encompasses competitive athletic opportunities offered to Columbia Heights' youth in grades 3-12. Teams are formed in basketball, baseball, and softball, with players selected by ability after pre-seasongrades 3-12. Teams are formed in basketball, baseball, and softball, with players selected by ability after pre-season tryouts. Teams are organized and equipped through the Recreation Department, which is unique in the metro area.tryouts. Teams are organized and equipped through the Recreation Department, which is unique in the metro area. Teams compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one-forth ofTeams compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one-forth of the Athletic Coordinator salaries as well as league fees for team memberships.the Athletic Coordinator salaries as well as league fees for team memberships. ObjectivesObjectives 1. Continue to participate in more competitive youth leagues that play at a higher level.1. Continue to participate in more competitive youth leagues that play at a higher level. 2. Work with surrounding communities to create youth sports leagues, which are more beginner level at the younger2. Work with surrounding communities to create youth sports leagues, which are more beginner level at the younger ages.ages. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Traveling Athletics budget has had an increase of $7,179 for Personal Services. 25% of the full and part-timeTraveling Athletics budget has had an increase of $7,179 for Personal Services. 25% of the full and part-time Recreation Coordinators salaries are included within this budget. Space allocation of $2,861 was also provided to theRecreation Coordinators salaries are included within this budget. Space allocation of $2,861 was also provided to the Murzyn Hall budget. Overall, the budget has increased $6,082.Murzyn Hall budget. Overall, the budget has increased $6,082. 191191 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: TRIPS & OUTINGSDEPARTMENT: TRIPS & OUTINGS 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4503045030TRIPS & OUTINGSTRIPS & OUTINGSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services20,60220,60220,93320,93321,48221,48222,10022,10022,10022,10022,10022,100 19991999SuppliesSupplies5353--350350350350350350350350 29992999Other Services & ChargesOther Services & Charges16,53716,53718,52318,52317,59517,59517,62017,62017,62017,62017,62017,620 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: TRIPS & OUTINGSTOTALS: TRIPS & OUTINGS37,19137,19139,45639,45639,42739,42740,07040,07040,07040,07040,07040,070 Activity DescriptionActivity Description Trips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly tripTrips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly trip flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program.flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program. This activity provides twenty-five percent of the Senior Citizen Coordinator salary. Trips and Outings also budgetsThis activity provides twenty-five percent of the Senior Citizen Coordinator salary. Trips and Outings also budgets monies for office space allocation to Murzyn Hall.monies for office space allocation to Murzyn Hall. ObjectivesObjectives 1. Provide seniors with a well-planned and well-executed trip schedule of both one-day extended trips and small group1. Provide seniors with a well-planned and well-executed trip schedule of both one-day extended trips and small group excursions.excursions. 2. Offer seniors a wide variety of well thought out and professionally executed trips that are extended trip options and2. Offer seniors a wide variety of well thought out and professionally executed trips that are extended trip options and ones closer to home.ones closer to home. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Trips and Outings budget has increased $618 for Personal Services. Twenty-five percent of the Senior CitizenTrips and Outings budget has increased $618 for Personal Services. Twenty-five percent of the Senior Citizen Coordinator salary is budgeted within the Trips and Outings budget. The Murzyn Hall budget also received $741 forCoordinator salary is budgeted within the Trips and Outings budget. The Murzyn Hall budget also received $741 for space allocation.space allocation. 192192 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: SENIOR CITIZENSDEPARTMENT: SENIOR CITIZENS 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4504045040SENIOR CITIZENSSENIOR CITIZENSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services67,97067,97071,82271,82269,82569,82572,20072,20072,20072,20072,20072,200 19991999SuppliesSupplies2,4792,4791,6051,6053,2503,2503,2003,2003,2003,2003,2003,200 29992999Other Services & ChargesOther Services & Charges15,91615,91614,97214,97218,53118,53118,33718,33718,33718,33718,33718,337 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: SENIOR CITIZENSTOTALS: SENIOR CITIZENS86,36586,36588,39988,39991,60691,60693,73793,73793,73793,73793,73793,737 Activity DescriptionActivity Description The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older inThe Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in the community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. This program providesthe community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. This program provides seventy-five percent of the Senior Citizen Coordinator salary. The Senior Citizen budget also provides space allocationseventy-five percent of the Senior Citizen Coordinator salary. The Senior Citizen budget also provides space allocation for Murzyn Hall for office, storage and Senior Center space.for Murzyn Hall for office, storage and Senior Center space. ObjectivesObjectives 1. To provide social, educational, and recreational programs to seniors in the community.1. To provide social, educational, and recreational programs to seniors in the community. 2. To serve as a center that provides resource information regarding senior issues and concerns.2. To serve as a center that provides resource information regarding senior issues and concerns. 3. To continue to provide the opportunity for senior exercise programs.3. To continue to provide the opportunity for senior exercise programs. 4. Offer seniors a variety of options in programs that address social, educational and recreational needs.4. Offer seniors a variety of options in programs that address social, educational and recreational needs. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The total Senior Citizens budget has increased by $2,131. Seventy-five percent of the Senior Coordinator salary isThe total Senior Citizens budget has increased by $2,131. Seventy-five percent of the Senior Coordinator salary is budgeted under this budget. There was a charge of $13,037 for space allocation to Murzyn Hall.budgeted under this budget. There was a charge of $13,037 for space allocation to Murzyn Hall. 193193 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: MURZYN HALLDEPARTMENT: MURZYN HALL 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4512945129MURZYN HALLMURZYN HALLExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services103,945103,945111,969111,969107,503107,503110,900110,900110,900110,900110,900110,900 19991999SuppliesSupplies11,67911,67914,10214,10219,15019,15019,15019,15019,15019,15019,15019,150 29992999Other Services & ChargesOther Services & Charges48,77548,77548,35448,35434,03734,03747,58247,58247,58247,58247,58247,582 49994999Capital OutlayCapital Outlay----72,36272,362------ 69996999Contingencies & TransfersContingencies & Transfers23,00023,00023,00023,00023,00023,00023,00023,00023,00023,00023,00023,000 TOTALS: MURZYN HALLTOTALS: MURZYN HALL187,399187,399197,425197,425256,052256,052200,632200,632200,632200,632200,632200,632 Activity DescriptionActivity Description In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/ activities, 1,500 hours forIn an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/ activities, 1,500 hours for weddings, and 1,000 hours for meetings. Approximately 20% of the users are charged while the remaining 80% areweddings, and 1,000 hours for meetings. Approximately 20% of the users are charged while the remaining 80% are fee waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near fullfee waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near full capacity throughout the year. Murzyn Hall budget provides salaries for part-time custodians, and fifty percent of thecapacity throughout the year. Murzyn Hall budget provides salaries for part-time custodians, and fifty percent of the Recreation Secretary position.Recreation Secretary position. ObjectivesObjectives 1. Continue to provide renters a first rate facility for special events.1. Continue to provide renters a first rate facility for special events. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Murzyn Hall budget has decreased by $55,420 due to the additional allocation from Youth Enrichment.The Murzyn Hall budget has decreased by $55,420 due to the additional allocation from Youth Enrichment. Maintenance Supervisor is budgeted at $8,400. Information Services has an increase of $1,300. A space allocationMaintenance Supervisor is budgeted at $8,400. Information Services has an increase of $1,300. A space allocation credit received from the recreation budgets is $50,463. A transfer out to bonds is also included in the Murzyn Hallcredit received from the recreation budgets is $50,463. A transfer out to bonds is also included in the Murzyn Hall budget for the Honeywell project in the amount of $23,000.budget for the Honeywell project in the amount of $23,000. 194194 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: HYLANDER CENTERDEPARTMENT: HYLANDER CENTER 101101GENERALGENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4513045130HYLANDER CENTERHYLANDER CENTERExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services24,26524,26523,21623,21636,09336,09337,30037,30037,30037,30037,30037,300 19991999SuppliesSupplies3,0673,0678278271,5001,5001,5001,5001,5001,5001,5001,500 29992999Other Services & ChargesOther Services & Charges43,92843,92843,49843,49850,20050,20050,20050,20050,20050,20050,20050,200 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: HYLANDER CENTERTOTALS: HYLANDER CENTER71,26071,26067,54167,54187,79387,79389,00089,00089,00089,00089,00089,000 Activity DescriptionActivity Description The Hylander Center budget covers the staff and utilities to maintain and operate the Hylander Center gym and fitnessThe Hylander Center budget covers the staff and utilities to maintain and operate the Hylander Center gym and fitness room. This budget includes utilities and cleaning that is serviced by the School District and then paid from this account.room. This budget includes utilities and cleaning that is serviced by the School District and then paid from this account. ObjectivesObjectives 1. Promote the facility to gain additional users.1. Promote the facility to gain additional users. 2. Continue to expand revenue by operating tournaments.2. Continue to expand revenue by operating tournaments. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The Hylander Center budget increased $1,207 due to Personal Services.The Hylander Center budget increased $1,207 due to Personal Services. 195195 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: PROGRAM REVENUE EXPENDEDDEPARTMENT: PROGRAM REVENUE EXPENDED 261261AFTER SCHOOL PROGRAMSAFTER SCHOOL PROGRAMSActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4502945029PROGRAM REVENUE EXPENDEDPROGRAM REVENUE EXPENDEDExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services35,92835,92820,93920,93922,56222,56223,30023,30023,30023,30023,30023,300 19991999SuppliesSupplies2,2032,2032,7822,7823,0003,0003,0003,0003,0003,0003,0003,000 29992999Other Services & ChargesOther Services & Charges15,78915,78914,57014,57018,00018,00018,00018,00018,00018,00018,00018,000 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: PROGRAM REVENUE EXPENDEDTOTALS: PROGRAM REVENUE EXPENDED53,92053,92038,29238,29243,56243,56244,30044,30044,30044,30044,30044,300 Activity DescriptionActivity Description Within fund 261, a separate expense department was created for each separate grant contract obtained in the past.Within fund 261, a separate expense department was created for each separate grant contract obtained in the past. The expense department shown here, 45029 Program Income Expended, is only used within Fund 261 when an activeThe expense department shown here, 45029 Program Income Expended, is only used within Fund 261 when an active grant is not available. This activity covers summer programs and school out day programs.grant is not available. This activity covers summer programs and school out day programs. ObjectivesObjectives 1. To use existing fund balance tocontinue to provide services at previous levels in accordance with the terms of the1. To use existing fund balance tocontinue to provide services at previous levels in accordance with the terms of the past grants received for this activity.past grants received for this activity. 2. To review options for obtaining future grants for this type of youth programming.2. To review options for obtaining future grants for this type of youth programming. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget Within fund 261, a separate expense department was created for each separate grant contract obtained in the past.Within fund 261, a separate expense department was created for each separate grant contract obtained in the past. The expense department shown here, 45029 Program Income Expended, is only used within Fund 261 when an activeThe expense department shown here, 45029 Program Income Expended, is only used within Fund 261 when an active grant is not available. This is grant revenue that will be spent for the same purposes as the original grant was intended.grant is not available. This is grant revenue that will be spent for the same purposes as the original grant was intended. 196196 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: 2017 - 20 CONTRACTDEPARTMENT: 2017 - 20 CONTRACT 26226221st CENTURY ARTS21st CENTURY ARTSActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 45020450202017 - 20 CONTRACT2017 - 20 CONTRACTExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services--1,1551,155--32,30032,30032,30032,30032,30032,300 19991999SuppliesSupplies--153153--6,0006,0006,0006,0006,0006,000 29992999Other Services & ChargesOther Services & Charges--241241--7,0007,0007,0007,0007,0007,000 49994999Capital OutlayCapital Outlay------------ 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: 2017 - 20 CONTRACTTOTALS: 2017 - 20 CONTRACT--1,5491,549--45,30045,30045,30045,30045,30045,300 Activity DescriptionActivity Description The21st Century Arts budget is the Recreation Department's federal grant that we received with the Columbia HeightsThe21st Century Arts budget is the Recreation Department's federal grant that we received with the Columbia Heights School District. It is focused on programs with the arts.School District. It is focused on programs with the arts. ObjectivesObjectives This space intentionally left blank.This space intentionally left blank. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The 21st Century Arts budget is the Recreation Department's federal grant that we received with the Columbia HeightsThe 21st Century Arts budget is the Recreation Department's federal grant that we received with the Columbia Heights School District. It is focused on programs with the arts. It funds instructors, trips, and supplies.School District. It is focused on programs with the arts. It funds instructors, trips, and supplies. 197197 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2019BUDGET 2019 DEPARTMENT: CAP EQUIP REPLACEMENT GENERALDEPARTMENT: CAP EQUIP REPLACEMENT GENERAL 431431CAP EQUIP REPLACEMENT GENERALCAP EQUIP REPLACEMENT GENERALActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil 4500045000RECREATION ADMINISTRATIONRECREATION ADMINISTRATIONExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted Line ItemLine ItemDescriptionDescription201620162017201720182018201920192019201920192019 09990999Personal ServicesPersonal Services------------ 19991999SuppliesSupplies------------ 29992999Other Services & ChargesOther Services & Charges------------ 49994999Capital OutlayCapital Outlay------65,00065,00065,00065,00065,00065,000 69996999Contingencies & TransfersContingencies & Transfers------------ TOTALS: CAP EQUIP REPLACEMENT GENERALTOTALS: CAP EQUIP REPLACEMENT GENERAL------65,00065,00065,00065,00065,00065,000 Activity DescriptionActivity Description TheRecreation Department coordinates day trips for senior citizens. These are advertised through the senior monthlyTheRecreation Department coordinates day trips for senior citizens. These are advertised through the senior monthly newsletters. It continues to be one of our most popular offerings as it provides transportation to and from variousnewsletters. It continues to be one of our most popular offerings as it provides transportation to and from various venues throughout the metropolitan area. This program offers seniors an opportunity to do activities they may not bevenues throughout the metropolitan area. This program offers seniors an opportunity to do activities they may not be able to do on their own. Many times there is a waiting list to attend these outings.able to do on their own. Many times there is a waiting list to attend these outings. Currently, the vehicle used for these outings is 2003 Ford E350 mini bus that we acquired several years ago. It was a ParkCurrently, the vehicle used for these outings is 2003 Ford E350 mini bus that we acquired several years ago. It was a Park n Fly vehicle from the airport. The mini bus is a 15 passenger bus that has 133,000 miles on it. Our Vehicle Maintenancen Fly vehicle from the airport. The mini bus is a 15 passenger bus that has 133,000 miles on it. Our Vehicle Maintenance Supervisor has indicated that this vehicle is not as reliable as it once was. The Recreation Department would like toSupervisor has indicated that this vehicle is not as reliable as it once was. The Recreation Department would like to replace this with a Ford Transport vehicle with an estimated cost of $65,000.replace this with a Ford Transport vehicle with an estimated cost of $65,000. ObjectivesObjectives 1. Provide seniors with a well-planned and well-executed trip schedule of both one-day extended trips and small group1. Provide seniors with a well-planned and well-executed trip schedule of both one-day extended trips and small group excursions.excursions. 2. Offer seniors a wide variety of well thought out and professionally executed trips that are extended trip options and2. Offer seniors a wide variety of well thought out and professionally executed trips that are extended trip options and ones closer to home.ones closer to home. Budget Comments on Proposed BudgetBudget Comments on Proposed Budget The RecreationDepartment would like to replace the existing 2003 Ford E350 that has 133,000 miles on it with a FordThe RecreationDepartment would like to replace the existing 2003 Ford E350 that has 133,000 miles on it with a Ford passenger Transport with an estimated cost of $65,000.passenger Transport with an estimated cost of $65,000. 198198 SUPPLEMENTARYSUPPLEMENTARYINFORMATIONINFORMATION 199199 - This page intentionally left blank -- This page intentionally left blank - 200200 History of Tax Supported Operating ExpendituresHistory of Tax Supported Operating Expenditures General Fund, Library Fund, EDA Fund*General Fund, Library Fund, EDA Fund* Adopted BudgetAdopted Budget 16,000,00016,000,000 14,000,00014,000,000 12,000,00012,000,000 13,903,27713,903,277 10,000,00010,000,000 14,717,18214,717,182 8,000,0008,000,000 12,371,95612,371,956 6,000,0006,000,000 4,000,0004,000,000 2,000,0002,000,000 00 20182018 2017201720192019 20162016 2014201520142015 2010201120102011 2012201320122013 *Includes only EDA Expenditures supported by EDA levy, not the special district HRA levy.*Includes only EDA Expenditures supported by EDA levy, not the special district HRA levy. Increase from 2017 to 2018 reflects $1,400,000 transferred to the Capital Building Fund.Increase from 2017 to 2018 reflects $1,400,000 transferred to the Capital Building Fund. 201201 - This page intentionally left blank -- This page intentionally left blank - 202202 History of Changes in Operating Tax LevyHistory of Changes in Operating Tax Levy 2010 -20192010 -2019 12,000,00012,000,000 10,000,00010,000,000 8,000,0008,000,000 6,000,0006,000,000 4,000,0004,000,000 2,000,0002,000,000 00 20102011201220132014201520162017201820192010201120122013201420152016201720182019 General FundGeneral Fund 7,229,7787,724,7117,590,1297,973,4048,328,8968,673,0008,641,4528,925,0008,925,00010,051,0007,229,7787,724,7117,590,1297,973,4048,328,8968,673,0008,641,4528,925,0008,925,00010,051,000 Library FundLibrary Fund 738,393757,620765,195777,000784,770804,389813,999845,111919,244955,095738,393757,620765,195777,000784,770804,389813,999845,111919,244955,095 EDAEDA 83,97184,81184,81184,81184,00084,00078,02384,00096,623242,10083,97184,81184,81184,81184,00084,00078,02384,00096,623242,100 General fund levies for 2010 -2011 include state market value homestead credit, which ended 12/31/11. AllGeneral fund levies for 2010 -2011 include state market value homestead credit, which ended 12/31/11. All levies shown include both the local levy and the area-wide fiscal disparities levy.levies shown include both the local levy and the area-wide fiscal disparities levy. 203203 - This page intentionally left blank -- This page intentionally left blank - 204204 205205 - This page intentionally left blank -- This page intentionally left blank - 206206 City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota Homestead Properties with Various ValuesHomestead Properties with Various Values TAX LEVIES PAYABLE 2017 - 2019*TAX LEVIES PAYABLE 2017 - 2019* LocalLocal Taxable Market ValueTaxable Market ValueShare OnlyShare Only$$$$%% After ExclusionsAfter ExclusionsCity TaxCity TaxChangeChangeChangeChange PAYABLE 2017PAYABLE 2017123,862123,862849.29849.29-29.35-29.35-3.3%-3.3% PAYABLE 2018PAYABLE 2018151,657151,6571,026.181,026.18176.89176.8920.8%20.8% PAYABLE 2019PAYABLE 2019162,884162,8841,088.201,088.2062.0262.026.0%6.0% PAYABLE 2017PAYABLE 2017122,554122,554840.36840.36-0.11-0.110.0%0.0% PAYABLE 2018PAYABLE 2018133,345133,345901.68901.6861.3261.327.3%7.3% PAYABLE 2019PAYABLE 2019151,548151,5481,012.021,012.02110.34110.3412.2%12.2% PAYABLE 2017PAYABLE 2017140,648140,648963.76963.76-11.40-11.40-1.2%-1.2% PAYABLE 2018PAYABLE 2018167,462167,4621,133.051,133.05169.29169.2917.6%17.6% PAYABLE 2019PAYABLE 2019175,201175,2011,170.361,170.3637.3137.313.3%3.3% PAYABLE 2017PAYABLE 2017136,724136,724937.02937.02-47.14-47.14-4.8%-4.8% PAYABLE 2018PAYABLE 2018149,150149,1501,009.271,009.2772.2572.257.7%7.7% PAYABLE 2019PAYABLE 2019175,746175,7461,173.681,173.68164.41164.4116.3%16.3% PAYABLE 2017PAYABLE 2017145,771145,771999.39999.395.505.500.6%0.6% PAYABLE 2018PAYABLE 2018166,263166,2631,124.951,124.95125.56125.5612.6%12.6% PAYABLE 2019PAYABLE 2019186,319186,3191,244.511,244.51119.56119.5610.6%10.6% PAYABLE 2017PAYABLE 2017158,472158,4721,086.471,086.47-27.15-27.15-2.4%-2.4% PAYABLE 2018PAYABLE 2018183,507183,5071,241.271,241.27154.80154.8014.2%14.2% PAYABLE 2019PAYABLE 2019195,183195,1831,303.961,303.9662.6962.695.1%5.1% PAYABLE 2017PAYABLE 2017178,907178,9071,226.291,226.2937.0637.063.1%3.1% PAYABLE 2018PAYABLE 2018197,764197,7641,338.021,338.02111.73111.739.1%9.1% PAYABLE 2019PAYABLE 2019218,038218,0381,456.261,456.26118.24118.248.8%8.8% PAYABLE 2017PAYABLE 2017197,110197,1101,351.051,351.0523.3723.371.8%1.8% PAYABLE 2018PAYABLE 2018213,787213,7871,446.251,446.2595.2095.207.0%7.0% PAYABLE 2019PAYABLE 2019249,975249,9751,669.991,669.99223.74223.7415.5%15.5% PAYABLE 2017PAYABLE 2017212,261212,2611,455.241,455.24-52.05-52.05-3.5%-3.5% PAYABLE 2018PAYABLE 2018228,938228,9381,548.381,548.3893.1493.146.4%6.4% PAYABLE 2019PAYABLE 2019250,302250,3021,672.031,672.03123.65123.658.0%8.0% PAYABLE 2017PAYABLE 2017191,442191,4421,311.951,311.95-199.08-199.08-13.2%-13.2% PAYABLE 2018PAYABLE 2018236,350236,3501,599.141,599.14287.19287.1921.9%21.9% PAYABLE 2019PAYABLE 2019224,687224,6871,501.021,501.02-98.12-98.12-6.1%-6.1% *2019 is proposed*2019 is proposed 207207 - This page intentionally left blank -- This page intentionally left blank - 208208 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA 2019 Budget Information2019 Budget Information TOTAL PERSONNEL - F.T.E. & SALARIESTOTAL PERSONNEL - F.T.E. & SALARIES FTEFTEADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTED SALARIESSALARIESSALARIESSALARIESSALARIESSALARIESSALARIESSALARIES 2019201920162016201720172018201820192019 ADMINISTRATIONADMINISTRATION MayorMayor0.200.2013,80013,80013,80013,80013,80013,80013,80013,800 City CouncilCity Council0.800.8031,20031,20031,20031,20031,20031,20031,20031,200 TOTALSTOTALS1.001.0045,00045,00045,00045,00045,00045,00045,00045,000 ASSESSINGASSESSING Interdepartmental Labor - PWInterdepartmental Labor - PW0.110.115,3135,3135,3135,3135,6065,6065,6325,632 RoundingRounding---------32-32 TOTALSTOTALS0.110.115,3135,3135,3135,3135,6065,6065,6005,600 CABLECABLE InternIntern0.020.025,3955,3955,0915,091--5,1005,100 Transfer in from City ManagerTransfer in from City Manager0.500.50----40,28840,28833,65733,657 RoundingRounding0.000.00-------57-57 TOTALSTOTALS0.520.525,3955,3955,0915,09140,28840,28838,70038,700 CITY MANAGERCITY MANAGER City ManagerCity Manager1.001.00149,390149,390149,388149,388166,123166,123166,123166,123 Asst. to City Manager/HR DirectorAsst. to City Manager/HR Director1.001.00105,720105,720105,719105,719110,663110,663110,663110,663 Administrative Assistant - HRAdministrative Assistant - HR1.001.0057,43057,43059,17959,17963,72763,72763,72763,727 Communications SpecialistCommunications Specialist1.001.00----80,57580,57567,31367,313 Transfer in from City ClerkTransfer in from City Clerk0.400.4024,84924,84924,84924,84926,02226,02226,03026,030 Transfer out to CableTransfer out to Cable-0.50-0.50-----40,288-40,288-33,657-33,657 TOTALSTOTALS3.903.90337,389337,389339,135339,135406,822406,822400,200400,200 CITY CLERKCITY CLERK City ClerkCity Clerk1.001.0060,27560,27562,12362,12365,05565,05565,07565,075 Temp for Absentee Ballots (12 wks. total)Temp for Absentee Ballots (12 wks. total)0.000.005,0405,040--6,0006,000-- Election Head JudgesElection Head Judges0.000.003,0803,080--3,5003,500-- Election Asst. Head JudgesElection Asst. Head Judges0.000.003,0103,010--3,2203,220-- Election JudgesElection Judges0.000.0023,27023,270--25,34425,344-- Student Election JudgesStudent Election Judges0.000.00992992--1,1521,152-- Transfer out to City ManagerTransfer out to City Manager-0.40-0.40-24,110-24,110-24,849-24,849-26,022-26,022-26,030-26,030 Interdepartmental Labor - FinanceInterdepartmental Labor - Finance0.000.001,4181,418------ Interdepartmental Labor - Public WorksInterdepartmental Labor - Public Works0.000.003,2623,262--3,4103,410-- Interdepartmental Labor - RecreationInterdepartmental Labor - Recreation0.000.008484------ RoundingRounding0.000.00-------45-45 TOTALSTOTALS0.600.6076,32176,32137,27437,27481,65981,65939,00039,000 PLANNING & INSPECTIONS/EDAPLANNING & INSPECTIONS/EDA Community Development DirectorCommunity Development Director1.001.00103,620103,620103,062103,062118,546118,546118,546118,546 Community Development ManagerCommunity Development Manager1.001.00------83,96983,969 Assistant Comm. Dev. DirectorAssistant Comm. Dev. Director0.000.0086,88186,881------ Economic Development ManagerEconomic Development Manager0.000.00--50,22550,22559,57359,573-- PlannerPlanner1.001.00--78,28778,28783,96983,96986,54986,549 Building OfficialBuilding Official1.001.0076,61376,61382,75782,75786,70586,70586,70586,705 Secretary II PermitsSecretary II Permits1.001.0052,92752,92752,92752,92756,42256,42254,42254,422 Secretary II Community DevelopmentSecretary II Community Development1.001.00--42,25442,25447,28747,28747,28747,287 Associate PlannerAssociate Planner0.000.0047,46947,469------ InternIntern0.500.50----9,0249,02416,10016,100 Intern - InspectionsIntern - Inspections0.260.26------9,2009,200 RoundingRounding0.000.00------2222 TOTALSTOTALS6.766.76367,510367,510409,512409,512461,526461,526502,800502,800 209209 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA 2019 Budget Information2019 Budget Information TOTAL PERSONNEL - F.T.E. & SALARIESTOTAL PERSONNEL - F.T.E. & SALARIES FTEFTEADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTED SALARIESSALARIESSALARIESSALARIESSALARIESSALARIESSALARIESSALARIES 2019201920162016201720172018201820192019 FINANCEFINANCE Finance DirectorFinance Director1.001.00122,886122,886122,886122,886128,809128,809128,806128,806 Assistant Finance DirectorAssistant Finance Director1.001.0089,05789,05783,74183,74197,10197,10197,10997,109 Accounting CoordinatorAccounting Coordinator1.001.0058,18158,18158,18158,18160,95360,95360,95360,953 Payroll AccountantPayroll Accountant1.001.0058,93158,93158,93158,93161,72761,72761,72761,727 Accounting Clerk II - UtilityAccounting Clerk II - Utility1.001.0046,69146,69147,95347,95351,28151,28151,28151,281 Accounting Clerk II - FinanceAccounting Clerk II - Finance1.001.0047,95347,95347,95347,95351,28151,28151,28151,281 Accounting Clerk I UtilityAccounting Clerk I Utility1.001.0045,91545,91545,91545,91549,15949,15949,15949,159 Accounting Clerk IIAccounting Clerk II1.001.0045,91545,91542,88442,88446,24046,24049,96349,963 ReceptionistReceptionist0.700.7031,74031,74031,74031,74033,99733,99733,99733,997 Accounting Clerk I: LiquorAccounting Clerk I: Liquor1.001.0040,16040,16043,79943,79948,84048,84045,65045,650 RoundingRounding0.000.001,0711,07117171212-27-27 TOTALSTOTALS9.709.70588,500588,500584,000584,000629,400629,400629,900629,900 FIRE DEPARTMENT/PROPERTY INSPECTIONSFIRE DEPARTMENT/PROPERTY INSPECTIONS Fire ChiefFire Chief1.001.00116,094116,094116,094116,094122,122122,122122,122122,122 Assistant Fire ChiefAssistant Fire Chief1.001.0089,08789,08795,44795,447100,907100,907100,907100,907 Captain IVCaptain IV2.002.00------176,244176,244 Captain IIICaptain III1.001.00159,114159,114238,371238,371249,699249,69983,23383,233 Captain IICaptain II0.000.0078,00478,004------ Journeyman FirefighterJourneyman Firefighter1.001.00147,584147,584147,484147,48477,08977,08977,08977,089 Fighter IFighter I0.000.0065,18765,187------ Firefighter IIFirefighter II2.002.00--68,36468,364142,166142,166-- Firefighter IIIFirefighter III149,855149,855 SecretarySecretary1.001.0042,82042,82047,30847,30854,42254,42254,42254,422 Paid on Call FirefightersPaid on Call Firefighters97,00097,00088,00088,00088,00088,00088,00088,000 Clerk Typist IIClerk Typist II0.500.5020,50020,50022,00022,00025,00025,00027,00027,000 Property Inspections - SeasonalsProperty Inspections - Seasonals0.500.505,0005,0004,0004,0004,0004,0004,0004,000 Safer Grant 2015 - 2017 (January - September)Safer Grant 2015 - 2017 (January - September)0.000.00118,142118,14278,69378,693---- Various OTVarious OT45,00045,00045,00045,00046,00046,00065,00065,000 RoundingRounding112828 TOTALSTOTALS10.0010.00983,532983,532950,762950,762909,405909,405947,900947,900 GENERAL GOVERNMENT CITY HALLGENERAL GOVERNMENT CITY HALL Interdepartmental Labor - Public WorksInterdepartmental Labor - Public Works0.000.00----1,1001,100-- TOTALSTOTALS0.000.00----1,1001,100-- INFORMATION SYSTEMSINFORMATION SYSTEMS IS DirectorIS Director1.001.0093,35393,35397,32597,325104,987104,987104,987104,987 Asst. IS DirectorAsst. IS Director1.001.0064,79364,79364,79364,79374,04174,04174,04174,041 IS TechnicianIS Technician1.001.0047,94547,94547,94547,94556,37856,37856,37856,378 RoundingRounding-6-6 TOTALSTOTALS3.003.00206,091206,091210,063210,063235,406235,406235,400235,400 LIBRARYLIBRARY Library DirectorLibrary Director1.001.0099,99099,990101,046101,046108,428108,428111,740111,740 Children's LibrarianChildren's Librarian1.001.0068,87068,87067,98767,98773,44073,44073,80773,807 Adult Services LibrarianAdult Services Librarian1.001.0070,44570,44570,44570,44570,50070,50072,70572,705 Clerk Typist II - Adult Services DepartmentClerk Typist II - Adult Services Department1.001.0042,73742,73741,44441,44446,50146,50148,50148,501 Clerk Typist II - Children's DepartmentClerk Typist II - Children's Department1.001.0045,31245,31245,31145,31148,53548,53548,53548,535 3 Library Supervisors3 Library Supervisors0.680.6828,43128,43130,08930,08934,98234,98234,98234,982 11 Pages11 Pages2.022.0266,08066,08050,44250,44264,30264,30264,30264,302 Library AideLibrary Aide0.000.008,3568,3569,5089,508---- 210210 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA 2019 Budget Information2019 Budget Information TOTAL PERSONNEL - F.T.E. & SALARIESTOTAL PERSONNEL - F.T.E. & SALARIES FTEFTEADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTED SALARIESSALARIESSALARIESSALARIESSALARIESSALARIESSALARIESSALARIES 2019201920162016201720172018201820192019 LIBRARY CONTINUEDLIBRARY CONTINUED Library ClerkLibrary Clerk1.001.0038,50038,50040,21740,21743,95243,95245,76445,764 Interdepartmental Labor - Public WorksInterdepartmental Labor - Public Works2,5002,5002,5002,5002,5002,5002,5002,500 RoundingRounding0.000.00------6464 TOTALSTOTALS8.708.70471,221471,221458,989458,989493,140493,140502,900502,900 MUNICIPAL LIQUOR STORESMUNICIPAL LIQUOR STORES STORE #1STORE #1 Liquor ManagerLiquor Manager0.470.47104,466104,46648,73548,73545,44945,44946,92446,924 Store ManagerStore Manager0.000.00-------- Assistant Liquor ManagersAssistant Liquor Managers2.002.00117,530117,530116,662116,662121,324121,324121,324121,324 Store SupervisorsStore Supervisors1.471.4797,59097,59051,99651,99661,14661,14662,68362,683 Cashiers and StockersCashiers and Stockers5.275.27150,550150,550155,509155,509176,251176,251176,395176,395 Transfer out to Store #2Transfer out to Store #20.000.00-63,015-63,015------ Transfer out to Store #3Transfer out to Store #30.000.00-44,994-44,994------ RoundingRounding0.000.007373-2-22929-26-26 Total Store #1Total Store #19.219.21362,200362,200372,900372,900404,199404,199407,300407,300 STORE #2STORE #2 Liquor ManagerLiquor Manager0.380.38--38,36638,36635,77935,77937,93837,938 Store ManagerStore Manager0.000.00-------- Assistant Liquor ManagersAssistant Liquor Managers2.002.00117,530117,530116,662116,662121,324121,324121,324121,324 Part-time Store SupervisorsPart-time Store Supervisors0.840.845,8495,84925,18425,18433,19133,19136,19136,191 Cashiers and StockersCashiers and Stockers4.384.38127,796127,796124,320124,320143,540143,540144,213144,213 Transfer in from Store #1Transfer in from Store #10.000.0063,01563,015------ RoundingRounding0.000.001010-32-32-35-353131 Total Store #2Total Store #27.607.60314,200314,200304,500304,500333,799333,799339,697339,697 STORE #3STORE #3 Liquor ManagerLiquor Manager0.150.15--16,59116,59115,47215,47214,97614,976 Part-time Store SupervisorsPart-time Store Supervisors1.401.4025,34625,34652,08852,08854,36754,36758,82558,825 Cashiers and StockersCashiers and Stockers2.032.0365,38465,38449,72149,72175,35975,35966,83166,831 Transfer in from Store #1Transfer in from Store #10.000.0044,99444,994------ RoundingRounding0.000.007676818122-33-33 Total Store #3Total Store #33.583.58135,800135,800118,481118,481145,200145,200140,599140,599 TOTALS ALL STORESTOTALS ALL STORES20.3920.39812,200812,200795,881795,881883,200883,200887,600887,600 POLICE DEPARTMENTPOLICE DEPARTMENT Police ChiefPolice Chief1.001.00119,694119,694119,694119,694127,882127,882120,942120,942 Police CaptainPolice Captain2.002.0094,55994,559101,195101,195106,031106,031212,062212,062 Police SergeantsPolice Sergeants4.004.00455,333455,333406,403406,403528,008528,008426,024426,024 Police OfficersPolice Officers20.0020.001,630,0221,630,0221,724,8311,724,8311,788,2731,788,2731,774,2571,774,257 Record TechniciansRecord Technicians3.003.0095,90695,906138,633138,633150,354150,354149,519149,519 Community Service OfficersCommunity Service Officers1.001.0045,91545,91545,91545,91548,09948,09948,09948,099 Part-time CSOPart-time CSO2.502.5067,56467,56466,07966,079106,877106,877109,240109,240 Office SupervisorOffice Supervisor1.001.0056,81356,81356,81356,81371,52571,52571,82571,825 Clerk TypistClerk Typist0.000.0047,30847,308------ Information Systems SpecialistInformation Systems Specialist1.001.0051,23951,23952,96852,96862,18962,18960,52160,521 Inv./Copr./Liason Pay DifferenceInv./Copr./Liason Pay Difference7,6807,6809,6009,60012,00012,00012,00012,000 Regular Police OTRegular Police OT------1212 TOTALSTOTALS35.5035.502,672,0332,672,0332,722,1312,722,1313,001,2373,001,2372,984,5002,984,500 211211 CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA 2019 Budget Information2019 Budget Information TOTAL PERSONNEL - F.T.E. & SALARIESTOTAL PERSONNEL - F.T.E. & SALARIES FTEFTEADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTEDADOPTED SALARIESSALARIESSALARIESSALARIESSALARIESSALARIESSALARIESSALARIES 2019201920162016201720172018201820192019 PUBLIC WORKS DEPARTMENTPUBLIC WORKS DEPARTMENT Public Works DirectorPublic Works Director1.001.00127,458127,458127,458127,458133,606133,606133,606133,606 A.C.E.A.C.E.1.001.0088,03788,03795,30095,30099,85799,85799,85799,857 PUBLIC WORKS DEPARTMENT CONTINUEDPUBLIC WORKS DEPARTMENT CONTINUED Utility SupervisorUtility Supervisor1.001.0086,65786,65792,69392,69397,13397,13397,13397,133 Street/Parks SupervisorStreet/Parks Supervisor1.001.0084,45884,45892,69392,69397,13397,13397,13397,133 Administrative AssistantAdministrative Assistant1.001.0060,02960,02960,02960,02962,89762,89768,28568,285 Shop ForemanShop Foreman1.001.0073,38573,38573,38573,38572,30572,30584,61784,617 SecretarySecretary1.001.0051,88051,88050,92750,92754,42254,42254,42254,422 Assessing ClerkAssessing Clerk0.700.7047,95347,95347,95347,95351,28151,28135,92035,920 Engineering Technician IVEngineering Technician IV2.002.00144,685144,685147,514147,514156,458156,458156,602156,602 Engineering Technician IIIEngineering Technician III1.001.0062,21362,21364,68864,68868,72368,72368,79568,795 ForemanForeman3.003.00196,371196,371196,372196,372217,837217,837218,184218,184 Maintenance IIIMaintenance III1.001.00121,935121,935110,766110,76650,27750,27763,12263,122 Maintenance WorkerMaintenance Worker17.7017.70907,731907,731960,400960,4001,064,5401,064,5401,063,9981,063,998 Facility Maintenance SupervisorFacility Maintenance Supervisor1.001.0056,81356,81374,45374,45381,24581,24584,61784,617 PT CustodiansPT Custodians1.951.9563,94663,94667,70967,70967,00467,00467,00467,004 SeasonalSeasonal128,030128,030110,106110,106115,336115,336122,125122,125 Interdepartmental Labor - AssessingInterdepartmental Labor - Assessing-0.11-0.11-5,355-5,355-5,313-5,313-5,606-5,606-5,607-5,607 Adjust Sum of Cost Factors to Form BAdjust Sum of Cost Factors to Form B-----79,902-79,902-5,592-5,592 TOTALSTOTALS35.2435.242,296,2262,296,2262,367,1332,367,1332,404,5462,404,5462,504,2222,504,222 RECREATION DEPARTMENTRECREATION DEPARTMENT Recreation DirectorRecreation Director1.001.0090,55890,55890,55890,55894,93094,93094,93494,934 Senior Citizens CoordinatorSenior Citizens Coordinator1.001.0060,12560,12561,97361,97364,92564,92564,92564,925 Senior Aerobic InstructorsSenior Aerobic Instructors3,8003,8003,8003,8004,5004,5004,5004,500 Program CoordinatorProgram Coordinator1.001.0047,31547,31546,46246,46252,60152,60146,04846,048 PT Program CoordinatorPT Program Coordinator------28,62528,625 Clerk Typist II - RecreationClerk Typist II - Recreation1.001.0047,80847,80847,75847,75851,72151,72151,58151,581 Recreation ClerkRecreation Clerk0.500.5018,42018,42018,83118,83120,47020,47019,65619,656 SeasonalSeasonal72,99972,99982,65082,65072,65072,65072,65072,650 PT CustodiansPT Custodians58,92058,92059,00059,00060,00060,00060,00060,000 After School ProgramsAfter School Programs20,00020,00020,00020,00020,00020,00020,00020,000 Activities InstructorActivities Instructor------28,60028,600 RoundingRounding--281281 TOTALSTOTALS4.504.50419,945419,945431,032431,032441,797441,797491,800491,800 TOTAL FULL TIMETOTAL FULL TIME113.40113.407,956,2687,956,2688,188,4538,188,4538,685,9188,685,9188,810,2988,810,298 TOTAL PART-TIMETOTAL PART-TIME26.5226.521,330,4081,330,4081,172,8631,172,8631,354,2121,354,2121,405,2191,405,219 GRAND TOTALGRAND TOTAL139.92139.929,286,6769,286,6769,361,3169,361,31610,040,13010,040,13010,215,51710,215,517 *NOTE: 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Gjobodjbm!Tfswjdft!MMD/ EFDFNCFS!6-!3129!!!8EFDFNCFS!6-!3129!!!8 XXX/TUBOEBSEBOEQPPST/DPN0SBUJOHTEJSFDUXXX/TUBOEBSEBOEQPPST/DPN0SBUJOHTEJSFDU 219219 - This page intentionally left blank -- This page intentionally left blank - 220220 CITY OF COLUMBIA HEIGHTSCITY OF COLUMBIA HEIGHTS GEOGRAPHICAL LOCATIONGEOGRAPHICAL LOCATION ANOKAANOKA RAMSEYRAMSEY HENNEPINHENNEPIN COLUMBIA HEIGHTSCOLUMBIA HEIGHTS DAKOTADAKOTA SCOTTSCOTT 221221 - This page intentionally left blank -- This page intentionally left blank - 222222 COMMUNITY PROFILE COMMUNITY PROFILE City of Columbia HeightsCity of Columbia Heights LocationLocation County Anoka House District 41B County Anoka House District 41B Region Metro Congressional District 5 Region Metro Congressional District 5 Senate District 41 Senate District 41 HistoryHistory What is now Columbia Heights was once part of What is now Columbia Heights was once part of Manomin County. Manomin Manomin County. Manomin was too small to support was too small to support itself, so on November 2, 1869; it was annexed to Anoka County. It was then considered part of Fridley itself, so on November 2, 1869; it was annexed to Anoka County. It was then considered part of Fridley Township. On March 14, 1898, incorporation as a village was completed. The City Charter was adopted Township. On March 14, 1898, incorporation as a village was completed. The City Charter was adopted on July 21, 1921. The City of Columbia Heights is 3.4 square miles in area. on July 21, 1921. The City of Columbia Heights is 3.4 square miles in area. PopulationPopulation 1900 123 1960 17,533 2010 19,496 1900 123 1960 17,533 2010 19,496 1920 2,968 1970 23,997 1920 2,968 1970 23,997 1930 5,613 1980 20,029 1930 5,613 1980 20,029 1940 6,053 1990 18,910 1940 6,053 1990 18,910 1950 8,175 2000 18,5201950 8,175 2000 18,520 Miles of Streets and AlleysMiles of Streets and Alleys Trunk Highways 3.0 City Streets 61.2 Trunk Highways 3.0 City Streets 61.2 County 4.5 Alleys 18.9 County 4.5 Alleys 18.9 Sewer and Watermain MilesSewer and Watermain Miles Storm Sewers 33.6 Watermains 71.1 Storm Sewers 33.6 Watermains 71.1 Sanitary Sewers 59.6 Sanitary Sewers 59.6 ParksParks City Parks 15 County Park 1City Parks 15 County Park 1 Playgrounds 15Playgrounds 15 SchoolsSchools Senior High 1 Elementary 3 Senior High 1 Elementary 3 Junior High 1 Parochial Elementary 1 Junior High 1 Parochial Elementary 1 Building PermitsBuilding Permits Year Number Est. Construction Cost Year Number Est. Construction Cost 2008 611 21,916,792 2008 611 21,916,792 2009 607 13,376,732 2009 607 13,376,732 2010 620 14,481,7122010 620 14,481,712 2011 796 7,986,467 2011 796 7,986,467 2012 574 7,203,199 2012 574 7,203,199 2013 6092013 609 7,388,271 7,388,271 2014 598 22,230,1182014 598 22,230,118 2015 611 21,916,7922015 611 21,916,792 2016 607 13,376,7322016 607 13,376,732 2017 1,434 36,189,7152017 1,434 36,189,715 2018 1,1082018 1,1089,095,4049,095,404 223223 - This page intentionally left blank -- This page intentionally left blank - 224224 GLOSSARYGLOSSARY Accounting SystemAccounting System. The total structure of records and procedures which record, classify, summarize,. The total structure of records and procedures which record, classify, summarize, and report information on the financial position and results of operations of a government or any of itsand report information on the financial position and results of operations of a government or any of its funds, fund types, balanced account groups, or organizational components.funds, fund types, balanced account groups, or organizational components. Accrual BasisAccrual Basis. A basis of accounting in which transactions are recognized at the time they are incurred,. A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent.as opposed to when cash is received or spent. Ad Valorem TaxAd Valorem Tax. A tax collected from all the real property within the City based upon the property’s. A tax collected from all the real property within the City based upon the property’s value in proportion to all property in the City.value in proportion to all property in the City. Ad Valorem Tax - Special LevyAd Valorem Tax - Special Levy. A tax collected from all real property based upon the value of the. A tax collected from all real property based upon the value of the property. This category accounts for tax levies imposed on property for special purposes authorized byproperty. This category accounts for tax levies imposed on property for special purposes authorized by state statute, e.g. debt service, Housing and Redevelopment Authority, contributions to the Fire Reliefstate statute, e.g. debt service, Housing and Redevelopment Authority, contributions to the Fire Relief Association, etc.Association, etc. Annual BudgetAnnual Budget. The budget authorized by resolution of the City Council for the fiscal year.. The budget authorized by resolution of the City Council for the fiscal year. AppropriationAppropriation. An authorization of the City Council to incur obligations and spend City funds.. An authorization of the City Council to incur obligations and spend City funds. Appropriations are usually made for fixed amounts and are typically granted for one year.Appropriations are usually made for fixed amounts and are typically granted for one year. Appropriation of Fund BalanceAppropriation of Fund Balance. Using the existing fund balance for current operations.. Using the existing fund balance for current operations. AssetAsset. Resources owned or held by a government, which have monetary value.. Resources owned or held by a government, which have monetary value. AttritionAttrition. A method of achieving a reduction in personnel by not refilling the positions vacated through. A method of achieving a reduction in personnel by not refilling the positions vacated through resignation, reassignment, transfer, retirement, or means other than layoffs.resignation, reassignment, transfer, retirement, or means other than layoffs. Authorized PersonnelAuthorized Personnel. Employee positions, which are authorized in the adopted budget, to be filled. Employee positions, which are authorized in the adopted budget, to be filled during the year.during the year. Bond ProceedsBond Proceeds. Funds received from the issuance of bonds. This is a type of borrowing similar to a loan.. Funds received from the issuance of bonds. This is a type of borrowing similar to a loan. BudgetBudget. A council approved plan for receiving and expending public funds. An estimate of expenditures. A council approved plan for receiving and expending public funds. An estimate of expenditures and the proposed means of financing them.and the proposed means of financing them. Proposed BudgetProposed Budget. The recommended City Budget submitted by the City Manager to the City. The recommended City Budget submitted by the City Manager to the City Council.Council. Adopted BudgetAdopted Budget. The City Budget with final approval by City Council, which is submitted to. The City Budget with final approval by City Council, which is submitted to both the County Auditor and State Auditor.both the County Auditor and State Auditor. Budgetary BasisBudgetary Basis. This refers to the basis of accounting used to estimate financing sources and uses in. This refers to the basis of accounting used to estimate financing sources and uses in the budget. The basis used by the City for proprietary funds is the full accrual method, similar to mostthe budget. The basis used by the City for proprietary funds is the full accrual method, similar to most large businesses. For governmental funds, the City uses the modified accrual method, which focuseslarge businesses. For governmental funds, the City uses the modified accrual method, which focuses more on the current operating year, similar to the cash basis. Under state law, these methods are alsomore on the current operating year, similar to the cash basis. Under state law, these methods are also required to be used in the City’s audited annual financial statements. See GAAP.required to be used in the City’s audited annual financial statements. See GAAP. 225225 Budgetary ControlBudgetary Control. The control or management of a government or enterprise in accordance with an. The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of availableapproved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues.appropriations and available revenues. Budget CalendarBudget Calendar. The schedule of key dates which a government follows in the preparation and. The schedule of key dates which a government follows in the preparation and adoption of the budget.adoption of the budget. Budget MessageBudget Message. A general discussion of the proposed budget presented in writing as part of the. A general discussion of the proposed budget presented in writing as part of the budget document. The budget message explains principal budget issues against the background ofbudget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations regarding the financial policy for thefinancial experience in recent years and presents recommendations regarding the financial policy for the coming year.coming year. Capital ImprovementsCapital Improvements. Expenditures related to the acquisition, expansion or rehabilitation of an. Expenditures related to the acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure.element of the government's physical plant; sometimes referred to as infrastructure. Capital Improvement Plan (CIP)Capital Improvement Plan (CIP). A multi-year schedule of capital improvement projects and items. This. A multi-year schedule of capital improvement projects and items. This is a flexible budget document that is used as a planning tool for needed improvements.is a flexible budget document that is used as a planning tool for needed improvements. Capital OutlayCapital Outlay. Expenditures that result in the acquisition of or addition to fixed assets, which have a. Expenditures that result in the acquisition of or addition to fixed assets, which have a value over $5,000 and have a useful life of greater than one year.value over $5,000 and have a useful life of greater than one year. Capital ProjectsCapital Projects. Major construction, acquisition, or renovation activities, which add, value to a. Major construction, acquisition, or renovation activities, which add, value to a government's physical assets or significantly increase their useful life. Also called capital improvements.government's physical assets or significantly increase their useful life. Also called capital improvements. Cash BasisCash Basis. A basis of accounting in which transactions are recognized only when cash is increased or. A basis of accounting in which transactions are recognized only when cash is increased or decreased.decreased. Certified Tax LevyCertified Tax Levy. The ad valorem tax levy that is recorded with Anoka County.. The ad valorem tax levy that is recorded with Anoka County. Class RateClass Rate. Set by the Legislature, class rates serve to tax different classes of property (commercial,. Set by the Legislature, class rates serve to tax different classes of property (commercial, residential, agricultural) at different rates. See Tax Capacity Value.residential, agricultural) at different rates. See Tax Capacity Value. Constant or Real DollarsConstant or Real Dollars. The presentation of dollar amounts adjusted for inflation to reflect the real. The presentation of dollar amounts adjusted for inflation to reflect the real purchasing power of money as compared to a certain point in time in the past.purchasing power of money as compared to a certain point in time in the past. Consumer Price Index (CPI)Consumer Price Index (CPI). A statistical description of price levels provided by the U.S. Department of. A statistical description of price levels provided by the U.S. Department of Labor. The index is used as a measure of the increase in the cost of living (i.e. economic inflation).Labor. The index is used as a measure of the increase in the cost of living (i.e. economic inflation). ContingencyContingency. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted.budgeted. Contractual ServicesContractual Services. Services rendered to a government by private firms, individuals, or other. Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements, and professionalgovernmental agencies. Examples include utilities, rent, maintenance agreements, and professional consulting services.consulting services. 226226 Cost-of-living Adjustment (COLA)Cost-of-living Adjustment (COLA). An increase in salaries and benefits to offset the adverse effect of. An increase in salaries and benefits to offset the adverse effect of inflation on compensation.inflation on compensation. Current Ad ValoremCurrent Ad Valorem. Taxes levied and becoming due during the current year, from the time the amount. Taxes levied and becoming due during the current year, from the time the amount of the tax levy becomes due until a penalty for non-payment is attached.of the tax levy becomes due until a penalty for non-payment is attached. Debt ServiceDebt Service. Expenditures for the retirement of long-term debt principal and interest.. Expenditures for the retirement of long-term debt principal and interest. DeficitDeficit. The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over. The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period.revenues during a single accounting period. Delinquent Ad ValoremDelinquent Ad Valorem. Taxes that remain unpaid on and after the date on which penalty for non-. Taxes that remain unpaid on and after the date on which penalty for non- payment is attached.payment is attached. DepartmentDepartment. The basic organizational unit of government, which is functionally unique in its delivery of. The basic organizational unit of government, which is functionally unique in its delivery of services.services. DepreciationDepreciation. Process of allocating the cost of a capital asset to the periods during which the asset is. Process of allocating the cost of a capital asset to the periods during which the asset is used.used. DisbursementDisbursement. The expenditure of monies from an account.. The expenditure of monies from an account. Employee (or Fringe) BenefitsEmployee (or Fringe) Benefits. Contributions made by a government to meet commitments or. Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included are the government's share of costs for benefitsobligations for employee fringe benefits. Included are the government's share of costs for benefits required by law, such as social security, workers compensation insurance, and some pension costs. Itrequired by law, such as social security, workers compensation insurance, and some pension costs. It also includes benefits provided under the terms of negotiated labor contracts, such as medical and lifealso includes benefits provided under the terms of negotiated labor contracts, such as medical and life insurance plans.insurance plans. ExpendituresExpenditures. The payment of cash on the transfer of property or services for the purposes of acquiring. The payment of cash on the transfer of property or services for the purposes of acquiring an asset, service or settling a loss.an asset, service or settling a loss. ExpenseExpense. Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest. Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges.or other charges. FeesFees. A general term for any fixed charge levied by government associated with providing a service. A general term for any fixed charge levied by government associated with providing a service permitting an activity, or imposing a fine or penalty. Major types of fees include business and non-permitting an activity, or imposing a fine or penalty. Major types of fees include business and non- business licenses, fines, and user charges.business licenses, fines, and user charges. Fiscal YearFiscal Year. For budgeting purposes the City's fiscal year is the calendar year.. For budgeting purposes the City's fiscal year is the calendar year. Full-Time Equivalent (FTE)Full-Time Equivalent (FTE). The number of hours of work performed by a full-time employee in one. The number of hours of work performed by a full-time employee in one year (2,080), or portions thereof.year (2,080), or portions thereof. 227227 FundFund. A separate accounting entity, with a set of self-balancing accounts for recording the collection of. A separate accounting entity, with a set of self-balancing accounts for recording the collection of revenues and the payment of expenditures to carry out a specific function. The City uses the followingrevenues and the payment of expenditures to carry out a specific function. The City uses the following fund types:fund types: Governmental FundsGovernmental Funds Account for activities for which user charges are generally not the primary revenue source.Account for activities for which user charges are generally not the primary revenue source. These include:These include: General FundGeneral Fund. The largest fund in the City, the General Fund accounts for most of the. The largest fund in the City, the General Fund accounts for most of the City's financial resources. General Fund revenues include: property taxes, licenses andCity's financial resources. General Fund revenues include: property taxes, licenses and permits, service charges, and other types of revenue. This is the fund that accounts forpermits, service charges, and other types of revenue. This is the fund that accounts for the revenues and expenditures necessary to deliver basic operating services: police,the revenues and expenditures necessary to deliver basic operating services: police, fire, finance, parks, public works, etc.fire, finance, parks, public works, etc. Special Revenue FundsSpecial Revenue Funds. Funds used to account for the proceeds of specific revenue. Funds used to account for the proceeds of specific revenue sources that are legally restricted, or committed by council resolution, to expendituresources that are legally restricted, or committed by council resolution, to expenditure for specified purposes.for specified purposes. Debt Service FundsDebt Service Funds. Funds used to account for the planned accumulation of revenues. Funds used to account for the planned accumulation of revenues and appropriation of expenditures for the retirement of long-term debt principal andand appropriation of expenditures for the retirement of long-term debt principal and interest.interest. Capital Project FundsCapital Project Funds. Funds used to account for major construction, acquisition, or. Funds used to account for major construction, acquisition, or renovation activities, which add, value to a government's physical assets or significantlyrenovation activities, which add, value to a government's physical assets or significantly increase their useful life.increase their useful life. Proprietary FundsProprietary Funds Account for operations that are financed and operated in a manner similar to private business,Account for operations that are financed and operated in a manner similar to private business, where the intent of the governing body is that the costs of providing goods or services on awhere the intent of the governing body is that the costs of providing goods or services on a continuing basis be financed or recovered primarily through user charges. These include:continuing basis be financed or recovered primarily through user charges. These include: Enterprise FundsEnterprise Funds. Are funds that account for business-type operations providing goods. Are funds that account for business-type operations providing goods or services to the public. Examples include water, sewer, refuse utility operations, andor services to the public. Examples include water, sewer, refuse utility operations, and the municipal liquor stores.the municipal liquor stores. Internal Service FundsInternal Service Funds. Are funds that account for business-type operations providing. Are funds that account for business-type operations providing goods or services between City departments. Examples include centralized services forgoods or services between City departments. Examples include centralized services for building and vehicle maintenance, information systems, and business insurance.building and vehicle maintenance, information systems, and business insurance. Fund BalanceFund Balance. The excess of a fund’s assets over its liabilities. The term fund balance is used in. The excess of a fund’s assets over its liabilities. The term fund balance is used in governmental fund types. The term is also used informally in regard to proprietary funds, but thegovernmental fund types. The term is also used informally in regard to proprietary funds, but the equivalent term in proprietary funds when formally presented is “net position”.equivalent term in proprietary funds when formally presented is “net position”. GAAPGAAP. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and reporting, encompassing the conventions, rules, and procedures that define accepted accountingand reporting, encompassing the conventions, rules, and procedures that define accepted accounting principles.principles. 228228 GoalGoal. Specific items to be accomplished during the year.. Specific items to be accomplished during the year. GrantGrant. A contribution of assets (usually cash) by one governmental unit or other organization to. A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the state and federalanother. Typically, these contributions are made to local governments from the state and federal governments.governments. InfrastructureInfrastructure. The physical assets of a government (e.g. streets, water, sewer, public buildings and. The physical assets of a government (e.g. streets, water, sewer, public buildings and parks).parks). Interfund TransfersInterfund Transfers. Amounts transferred from one fund to another to assist in financing the services for. Amounts transferred from one fund to another to assist in financing the services for the recipient fund. Also referred to as “transfers in/out”.the recipient fund. Also referred to as “transfers in/out”. Intergovernmental RevenuesIntergovernmental Revenues. Money received from the State or Federal government in the form of. Money received from the State or Federal government in the form of grants or shared revenues for various activities.grants or shared revenues for various activities. InvestmentInvestment. Securities permitted by law are purchased and held for the production of income in the. Securities permitted by law are purchased and held for the production of income in the form of interest.form of interest. LevyLevy. To impose taxes for the support of government activities.. To impose taxes for the support of government activities. Levy LimitationLevy Limitation. The maximum amount permitted to be levied by a taxing jurisdiction as established by. The maximum amount permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. The existence or absence of levy limitations varies from time to time. As of 2019,Minnesota Statutes. The existence or absence of levy limitations varies from time to time. As of 2019, there are annual limitations on the EDA levy and the HRA levy, but not on the City levy.there are annual limitations on the EDA levy and the HRA levy, but not on the City levy. Line Item BudgetLine Item Budget. A budget format that summarizes the object codes of expenditures for goods and. A budget format that summarizes the object codes of expenditures for goods and services that the City intends to purchase during the fiscal year.services that the City intends to purchase during the fiscal year. Local Government AidLocal Government Aid. Money given to the City from the State based on a formula that was originally. Money given to the City from the State based on a formula that was originally designed to provide tax relief and equalization among cities.designed to provide tax relief and equalization among cities. Municipal State Aid Street MaintenanceMunicipal State Aid Street Maintenance. Money received from the State of Minnesota for the. Money received from the State of Minnesota for the maintenance of certain streets within the City, which are designated "State Aid Streets".maintenance of certain streets within the City, which are designated "State Aid Streets". Object of ExpenditureObject of Expenditure. An expenditure classification, referring to the lowest and most detailed level of. An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture.classification, such as electricity, office supplies, asphalt, and furniture. ObjectiveObjective. Something to be accomplished in specific, well-defined, and measurable terms and that is. Something to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame.achievable within a specific time frame. ObligationsObligations. Amounts that a government may be legally required to meet out of its resources. They. Amounts that a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid.include not only actual liabilities, but also encumbrances not yet paid. Operating RevenueOperating Revenue. Funds that the government receives as income to pay for ongoing operations. It. Funds that the government receives as income to pay for ongoing operations. It includes such items as taxes, fees from specific services, interest earnings, and grant revenues.includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services.Operating revenues are used to pay for day-to-day services. Operating ExpensesOperating Expenses. The cost for personnel, materials and equipment required for a department to. The cost for personnel, materials and equipment required for a department to function.function. 229229 Other Services and ChargesOther Services and Charges. Include expenditures for services other than personal services. Examples of. Include expenditures for services other than personal services. Examples of such charges include professional services, communication, transportation, advertising, printing andsuch charges include professional services, communication, transportation, advertising, printing and binding, insurance, utility services, repair and maintenance, rentals, and depreciation.binding, insurance, utility services, repair and maintenance, rentals, and depreciation. Personal ServicesPersonal Services. Include expenditures for salaries, wages, and related employee benefits provided for. Include expenditures for salaries, wages, and related employee benefits provided for all persons employed by the City. Employee benefits include employer contributions to a retirementall persons employed by the City. Employee benefits include employer contributions to a retirement system, insurance, sick leave, severance pay, and similar benefits.system, insurance, sick leave, severance pay, and similar benefits. Property Tax LevyProperty Tax Levy. The amount of dollars to be collected from the taxable property within a taxing. The amount of dollars to be collected from the taxable property within a taxing district.district. ResolutionResolution. A special or temporary order of a legislative body; an order of a legislative body requiring. A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute.less legal formality than an ordinance or statute. ResourcesResources. Total amounts available for appropriation including estimated revenues, fund transfers, and. Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances.beginning balances. RevenueRevenue. Funds that the government receives as income. It includes such items as tax payments, fees. Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, and interest income.from specific services, receipts from other governments, fines, forfeitures, grants, and interest income. SuppliesSupplies. Include articles and commodities, which are consumed or materially altered when used, such. Include articles and commodities, which are consumed or materially altered when used, such as office supplies, operating supplies, maintenance supplies, small tools and minor equipment.as office supplies, operating supplies, maintenance supplies, small tools and minor equipment. Tax Capacity ValueTax Capacity Value. A measure of property value defined in state statute. Tax capacity values are used. A measure of property value defined in state statute. Tax capacity values are used to divide the total tax levy of a district (city, county, school district, etc.) between all the properties into divide the total tax levy of a district (city, county, school district, etc.) between all the properties in that district. Tax capacity value is calculated by multiplying a property’s class rate by its taxable marketthat district. Tax capacity value is calculated by multiplying a property’s class rate by its taxable market value. See Class Rate and Taxable Market Value.value. See Class Rate and Taxable Market Value. Tax Capacity RateTax Capacity Rate. The relationship between a district’s tax levy and the net tax capacity of all property. The relationship between a district’s tax levy and the net tax capacity of all property in the district, expressed as a percentage.in the district, expressed as a percentage. Taxable Market Value.Taxable Market Value. The estimated market value of a property as determined by the Assessor, minus The estimated market value of a property as determined by the Assessor, minus certain partial exclusions of that value, such as an exclusion for homestead status.certain partial exclusions of that value, such as an exclusion for homestead status. Truth in TaxationTruth in Taxation. A program adopted by the State Legislature, which requires local governments to. A program adopted by the State Legislature, which requires local governments to provide notice of their proposed budgets and levies. This program requires public meetings to informprovide notice of their proposed budgets and levies. This program requires public meetings to inform the citizens and give them the opportunity to provide input on spending and taxing levels.the citizens and give them the opportunity to provide input on spending and taxing levels. 230230