HomeMy WebLinkAbout1993 CAFRr
COMPREHENSIVE ANNUAL FINANCIAL REPORT
rOF THE
CITY OF COLUMBIA HEIGHTS
' STATE OF MINNESOTA
FOR THE YEAR ENDED
DECEMBER 31, 1993
Prepared By:
Finance Department
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
LL INTRODUCTORY SECTION
Principal City Officials
Organizational Chart
Letter of Transmittal
' Certificate of Achievement for Excellence in Financial Reporting
H. FINANCIAL SECTION
Independent Auditor's Report
General Purpose Financial Statements
Combined Balance Sheet - All Fund Types and Account Groups
Combined Statement of Revenues, Expenditures and Changes in
Fund Balance - All Governmental Fund Types and Expendable Trust Funds
Combined Statement of Revenues, Expenditures and Changes in
' Fund Balance - Budget and Actual - General and Special Revenue Fund Types
Combined Statement of Revenues, Expenses and Changes in
' Retained Earnings - Proprietary Fund Types
Combined Statement of Cash Flows - all Proprietary Fund Types
Notes to Financial Statements
Combining. Individual Fund and Account Group Financial Statements
General Fund:
Balance Sheet
Statement of Revenues, Expenditures and Changes in
Fund Balance - Budget and Actual
' Schedule of Revenues - Budget and Actual
Schedule of Expenditures - Budget and Actual
Reference Page Number
3
5
7
15
19
Statement 1 22
Statement 2 26
Statement 3 28
Statement 4 30
Statement 5 31
33
Statement 6 71
Statement 7 72
Statement 8 74
Statement 9 75
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
Reference
Special Revenue Funds:
Combining Balance Sheet
Statement 10
Combining Statement of Revenues, Expenditures and Changes in
Fund Balance
Statement 11
Statement of Revenues, Expenditures and Changes in
Fund Balance - Budget and Actual:
Statement 27
Municipal State Aid Street Fund
Statement 12
Cable Television Fund
Statement 13
Paratransit Fund
Statement 14
D.A.R.E. Program
Statement 15
Library Fund
Statement 16
Comparative Statement of Revenues, Expenditures and Changes in
Fund Balance:
Statement 31
Housing Mortgage
Statement 17
Recreation Contributed Projects
Statement 18
Contributed Projects
Statement 19
Community Police
Statement 20
Project Pride
Statement 21
Parking Ramp
Statement 22
Debt Service Funds:
Combining Balance Sheet
Statement 23
Combining Statement of Revenues, Expenditures and Changes
in Fund Balance
Statement 24
Capital Project Funds:
Combining Balance Sheet
Statement 25
Combining Statement of Revenues, Expenditures and Changes
in Fund Balance
Statement 26
Enterprise Funds:
Combining Balance Sheet
Statement 27
Combining Statement of Revenues, Expenses and Changes in
Retained Earnings
Statement 28
Combining Statement of Cash Flows
Statement 29
Water Utility Fund:
Balance Sheet
Statement 30
Statement of Revenues, Expenses and Changes in
Retained Earnings
Statement 31
Statement of Cash Flows
Statement 32
Page Number
78
80
82 '
83
84 ,85
86
87
88
89
90
91 '92
95 '
96 '
100
102 '
106
107
108
110 '
111 ,112
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
Reference
Page Number
Sewer Utility Fund:
Balance Sheet
Statement 33
113
Statement of Revenues, Expenses and Changes in
1
Retained Earnings
Statement 34
114
Statement of Cash Flows
Statement 35
115
Refuse Utility Fund:
Balance Sheet
Statement 36
116
' Statement of Revenues, Expenses and Changes in
Retained Earnings
Statement 37
117
Statement of Cash Flows
Statement 38
118
Liquor Fund:
Balance Sheet
Statement 39
119
Statement of Revenues, Expenses and Changes in
'
Retained Earnings
Statement 40
120
Statement of Cash Flows
Statement 41
121
1 Internal Service Funds:
Combining Balance Sheet
Statement 42
124
Combining Statement of Revenues, Expenses and Changes in
Retained Earnings
Statement 43
125
Combining Statement of Cash Flows
Statement 44
126
Central Garage Fund:
Balance Sheet
Statement 45
127
Statement of Revenues, Expenses and Changes in
Retained Earnings
Statement 46
128
Statement of Cash Flows
Statement 47
129
Energy Management Fund:
Balance Sheet
Statement 48
130
Statement of Revenues, Expenses and Changes in
Retained Earnings
Statement 49
131
Statement of Cash Flows
Statement 50
132
' Insurance Fund:
Balance Sheet
Statement 51
133
Statement of Revenues, Expenses and Changes in
Retained Earnings
Statement 52
134
Statement of Cash Flows
Statement 53
135
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
Supplementary Financial Information
Combining Schedule of Bonds Payable Exhibit 1 154
Schedule of Sources and Uses of Public Funds
For Housing and Redevelopment Authority Tax Increment Financing Districts Exhibit 2 158
Note - Sources of Funds For Housing
and Redevelopment Authority Tax Increment Financing Districts Exhibit 3 159
III. STATISTICAL SECTION
Reference
Page Number
Trust and Agency Funds:
Fiduciary Funds:
Table 1
162
Combining Balance Sheet
Statement 54
138
Expendable Trust Funds:
Table 3
164
Combining Statement of Changes in Assets and Liabilities
Statement 55
139
Fiduciary Funds:
Table 5
166
Combining Statement of Changes in Assets and Liabilities - All Agency Funds
Statement 56
140
Housing and Redevelopment Authority Funds:
Combining Balance Sheet
Statement 57
142
Combining Statement of Revenues, Expenses and Changes in
Fund Balance - All Governmental Fund Types
Statement 58
144
General Fixed Assets Account Group:
Comparative Schedule of General Fixed Assets - By Source
Statement 59
146
Schedule of Changes in General Fixed Assets - By Function and Activity
Statement 60
147
Schedule of General Fixed Assets - By Function and Activity
Statement 61
148
General Long -Term Debt Account Group:
Schedule of General Long -Term Debt
Statement 62
150
Schedule of Debt Service Requirements to Maturity
Statement 63
151
Supplementary Financial Information
Combining Schedule of Bonds Payable Exhibit 1 154
Schedule of Sources and Uses of Public Funds
For Housing and Redevelopment Authority Tax Increment Financing Districts Exhibit 2 158
Note - Sources of Funds For Housing
and Redevelopment Authority Tax Increment Financing Districts Exhibit 3 159
III. STATISTICAL SECTION
Assessed Value, Tax Capacity, and Estimated
Actual Value of all Taxable Property (A) - 1984 Through 1993
Table 1
162
Tax Rates - Years 1984 Through 1993
Table 2
163
City Tax Levy - Years 1984 Through 1993
Table 3
164
Tax Levies and Tax Collections - Years 1984 Through 1993
Table 4
165
Special Assessment Levies and Collections - Years 1984 Through 1993
Table 5
166
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
'
Reference
Page Number
General Governmental Revenues By Source - Years 1984 Through 1993
Table 6
167
'
General Governmental Expenditures By Function - Years 1984 Through 1993
Table 7
168
Principal City Officials
Table 8
169
Miscellaneous Statistics
Table 9
170
Principal Taxpayers
Table 10
172
Computation of Legal Debt Margin
Table 11
173
Computation of Direct and Overlapping Debt
Table 12
174
Property Value, Construction and Bank Deposits - Years 1984 Through 1993
Table 13
175
IV. SINGLE AUDIT AND OTHER REQUIRED REPORTS SECTION
Independent Auditor's Report on Supplementary Information -
'
Schedule of Federal Financial Assistance
179
Schedule of Federal Financial Assistance
181
Independent Auditor's Report on Compliance With General Requirements Applicable to Federal
'
Financial Assistance Program
183
Independent Auditor's Report on the Compliance with Nonmajor Federal Financial
Programs
185
'Assistance
Independent Auditor's Report on the Internal Control Structure
in Accordance With Government Auditing Standards
187
Independent Auditor's Report on the Internal Control Structure Used in Administering
Federal Financial Assistance Programs
191
Independent Auditor's Compliance Report based on an Audit of the General Purpose
Financial Statements Performed in Accordance with Government Auditing Standards
197
I.
INTRODUCTORY SECTION
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
1 CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL CITY OFFICIALS
1 December 31, 1993
CITY COUNCIL
Donald J. Murzyn, Jr., Mayor
Joseph Sturdevant, Mayor - Elect
' Gary L. Peterson
Councilmember
Bruce G. Nawrocki
Councilmember
Sean T. Clerkin
Councilmember
tRobert W. Ruettimann
Councilmember
CITY MANAGER
Patrick Hentges
FINANCE DEPARTMENT
William J. Elrite, Finance Director
June V. Johnston, Assistant Finance Director
Gary Braaten, Accounting Coordinator
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
City of Columbia Heights
Mayor:
t7flllAt
Council Secretary*:
Jo-Anne Student
City
Pay
POLICE (ADMINISTERED BY MAYOR)
Police Chief:
David Mawhorter
Secretary II
Clerk- Typist II
1 Police Captain
Patrol Sargeants (4)
Patrol Officers (15)
Comm. Service Officers
(2 FT & 2 PT)
Sr. Records Technician
Secretary II-A (2)
Clerk- Tvnist II (PT)
FIRE
Fire Chief:
Charles Kewat,
Secretary H (PT)
Deputy Fire Chief
Firefighters (6)
Volunteer Firefighters 25
LIBRARY
Library Director:
M. Rebecca Loader
Clerk- Typist II (2)
Library Supervisor (5 PT)
Page (8 PT)
Choreperson (PT)
Adult Service Specialist
Children's Librarian
Organizational Chart
Councilmembers:
Gary L. Peterson
Bruce G. Nawiocld
Sean T. Clercin
' RECREATION
Recreation Director:
Marc Casey
' Clerk - Typist II (2)
Senior Citizen Coordinator
Head Custodian
Custodian II (2 PT)
Custodian I 2
*Also serves in the capacity of Deputy City Clerk under the
Finance Director /City Clerk/Treasurer.
Asst to City Manager
Special Projects Coord.
Special Assessments
Accounting Clerk II
Clerk- Tvnist H (PT)
Commissions & Boards:
Charter
HRA
Police, Fire & Civil Svc.
Downtown Development
Insurance
Traffic
Cable Communications
Planning & Zoning
Human Services
Patio
Merit
Library
BUILDING INSPECTIONS
Building Inspector
Asst Building Inspector
Secretary II
FINANCE
Finance Director /City Clerk/Treasurer:
William Elrite
Secretary II (PT)
Assistant Finance Director
Accounting Coordinator
Payroll/Accounting Cleric
Utilities Accounting Clerk II
Utilities Accounting Cleric I
Switchboard Operator/Receptionist
Meter Readers (2 PT)
Liquor Operations Manager
Asst. Operations Managers (2)
Retail Clerks (17 PT)
Liquor Store Supervisor
Elections
PUBLIC WORKS
Public Works Director /City Engineer:
Marc Winson
Secretary II -A
Clerk- Typist II
Assistant City Engineer
Engineering Technician IV
Engineering Technician III
Engineering Technician II
Public Works Superintendent
Foreman (3)
Maintenance III (1)
Maintenance R (6)
Maintenance I (9)
Foreman- Vehicle Maintenance
Maintenance III - Mechanic
Maintenance III - Bodyman/Painter
Admin. Assistant- Public Works
Clerical/Purchasing Clerk
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N. E.
Columbia Heights, MN 55421 -3878
(612) 782 -2800
April 30, 1994
Mayor
Joseph Sturdevant
Councilmembers
Donald G. Jolly
Bruce G. Nawrocki
Gary L. Peterson
Robert W. Ruettimann
City Manager
Patrick Hentges
To the Citizens of the City of Columbia Heights,
Mayor, Councilmembers, and City Manager
The Comprehensive Annual Financial Report of the City of Columbia Heights for the fiscal year
ended December 31, 1993 is hereby submitted. The responsibility for both the accuracy of the
presented data and the completeness and fairness of the presentation, including all disclosures,
rests with the City. To the best of our knowledge and belief, the enclosed data is accurate in all
material respects and is reported in a manner designed to present fairly the financial position and
results of operations of the various funds and account groups of the City. All disclosures
necessary to enable the reader to gain an understanding of the City's financial activities have been
included.
The Comprehensive Annual Financial Report is presented in four sections: Introductory,
Financial, Statistical, and Other Required Reports. The Introductory Section includes this
transmittal letter, the City's organizational chart, and a list of principal officials, and a reproduction
of the Certificate of Achievement for the prior year. The Financial Section includes the general
purpose financial statements, the combining and individual fund and account group statements and
schedules, as well as the auditor's report on the financial statements and schedules. The Statistical
Section includes selected financial and demographic information, generally presented on a multi-
year basis. The City is required to undergo an annual single audit in conformity with the
provisions of the Single Audit Act of 1984 and the United States Office of Management and
Budget Circular A -128, Audits of State and Local Governments and a Minnesota Legal
Compliance Audit. Information related to this single audit and compliance audit, including the
Schedule of Federal Financial Assistance, is included in the Single Audit and Other Required
Reports Section.
This report includes all funds and account groups of the City. The City provides a full range of
services to its citizens. These services include, but are not limited to, police and fire protection;
sanitation services; the construction and maintenance of highways, streets, and infrastructure;
library; recreational facilities; cultural events; and general administrative services. The Housing
and Redevelopment Authority (HRA) is included in the reporting entity as a component unit due to
the fact that the mayor appoints the governing board of the Authority and the City is in a
relationship of financial benefit or burden with the Authority.
�_ "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER �
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
ECONOMIC CONDITION AND OUTLOOK
The City of Columbia Heights, which is a suburb located north of the City of Minneapolis in
Anoka County in east - central Minnesota, was originally incorporated as a village in 1898. In
1921, pursuant to the adoption of a home rule City Charter by the qualified voters of the City, a
Council- Manager form of government was instituted. The City covers an area of 3.52 square
miles and its population is 18,910 according to 1990 census figures.
During 1993, City Council and City Staff undertook a proactive approach to correct housing
deficiencies within the City. The housing maintenance code and licensing program was
significantly improved in terms of administration. An area of the City known as the Sheffield
neighborhood was targeted for improvement in housing and crime conditions. Ultimately, the City
purchased 13 duplex buildings (26 dwelling units) that were the center of controversy in the
neighborhood These purchases, together with a significant law enforcement effort, served to
stabilize the area. During 1994, the City and the Housing and Redevelopment Authority will
finalize a comprehensive redevelopment plan for the neighborhood and move into the
implementation stage.
Employment in the City has remained stable, and the City is promoting the expansion and creation
of new businesses in the community. In April, the City expanded its liquor operation by opening a
third liquor store. This expansion resulted in the generation of 11 full- and part-time positions in
Columbia Heights.
Economic conditions have continued to remain stable in the City. As a result of effective financial
management, the City continues to maintain a strong financial position and that trend is expected to
continue.
■ MAJOR INTTIATTVES
For the Year
Stuart Anderson retired as City Manager, and Patrick Hentges was appointed and assumed the
responsibility effective March 15, 1993. Although the change resulted in a level of transitional
learning for the City Manager and the employees, many significant projects were started and
changes implemented
The Finance Department completed a contract with the Housing and Redevelopment Authority for
the Finance Department to undertake all of the HRA's accounting services. Early in the year, all of
the HRA's records were converted to the City's accounting system. This conversion was very
lengthy and time- consuming, but provided the HRA with a much more complete and detailed set of
accounting records. It is anticipated that more improvements will be made to the HRA records in
1994.
During the year, Library operations circulated 151,000 items including books, compact disks,
videos, audio cassettes, and a camcorder purchased by the Cable Commission for library use and
checkout to patrons. The children's program received generous donations from local area clubs
which enabled the Library to provide live performers every Tuesday during the summer months.
Adult programs included delivery of materials to homebound, "Elect to Read" election promotion,
and an adult reading club. The Library also participated as a Toys for Joy depot and a dropbox site
for Project Bookshelf. Columbia Heights Public Library staff are dedicated to providing top
quality library service to all patrons.
E
For the Future
The Paid Fire Relief Association was consolidated into PERA Police & Fire Fund effective January
1, 1994. This consolidation will likely result in substantial savings of pension costs for the City in
future years. Similar discussion is underway for the Police Relief Association Pension Fund.
The Volunteer program will continue development in the future. This program should enable the
City to undertake projects with volunteers that would otherwise not be done. Volunteers should
also enhance the performance of City staff.
The City Council and staff will finalize a comprehensive redevelopment plan for the Sheffield
neighborhood and move into implementation of the plan.
General Government Functions
Revenues for City general government functions (General, Special Revenue, Debt Service and
Capital Project Funds) during 1993 totaled $9,579,145, which is an decrease of 2.1% from 1992.
Property taxes received for the City produced 38% of general revenues compared to 36% last year
The amount of revenues from various sources and their changes from last year are shown below:
Percent
Revenue Source Amount of Total
Taxes
Special assessments
Licenses and permits
Intergovernmental
Charges for services
Fines and forfeitures
Interest
Other revenue
Total revenues
$3,593,244
352,481
135,545
3,782,752
464,887
89,464
1,015,755
145,017
38%
4%
1%
39%
5%
1%
11%
2%
Amount
of Increase
(Decreasc)
from 1992
$96,524
37,467
10,270
277,779
22,251
(15,209)
212,362
(849,341)
$9,579,145 100% ($207,897)
There was no increase in the tax levy for 1993. Tax revenue increased due to an increase in the
area wide tax. The increase in intergovernmental revenue was due to monies received from the
State for street maintenance and construction.
10
The expenditures for City general government functions for 1993 totaled $10,909,026, an increase
of 15.0% from 1992. The total expenditures for major City functions and their changes from last
year are shown below:
Expenditure Function
General government
Public safety
Public works
Sanitation
Parks and recreation
Library
Other & contingencies
Capital outlay
Debt service
Total expenditures
Percent
Amount of Total
Amount
of Increase
(use)
from 1992
$1,441,603
13%
$84,808
2,679,272
25%
115,484
806,990
7%
(12,310)
149,054
1%
(27,162)
1,040,459
10%
(3,562)
374,625
3%
(9,308)
313,538
3%
56,625
1,139,792
logo
526,330
2,963,693
27%
690,891
$10,909,026
100%
$1,421,796
The increase in capital outlay was due to the purchase of 13 duplex buildings in the Sheffield
neighborhood. The increase in debt service was due to the early payment of the 1987 Public
Improvement Bond.
General Fund Balance
The fund balance of the General Fund increased by $256,073 or 8.8 %. The total fund balance of
$3,181,939 indicates a strong financial position. It should be pointed out, however, that this
represents working capital for general operations, which is used extensively during the first seven
months of the year until current taxes and state aids are received.
Enterprise Operations
The City's enterprise operations are comprised of water, sewer and refuse utilities and municipal
liquor operations.
Total sales from the City's off -sale liquor locations amounted to $5,204,404 in 1993. This
resulted in a total net operating income of $189,018. Liquor operations were expanded to three
stores in 1993 and growth and profitability are expected to continue.
Water and Refuse Utilities experienced operating income increases during 1993. The Sewer Utility
Fund experienced a slight loss due to a change in accounting procedures during the year. The
Water Utility Fund experienced an operating income of $47,346 during the year, and the Refuse
Utility experienced an operating income of $240,223 during 1993, an increase of $79,358 over
1992.
During the year, the City Council designated funds from the Sewer and Water Utilities for capital
equipment replacement and construction.
11
The City maintains three Internal Service Funds - the Central Garage Fund, the Energy
Management Fund and the Insurance Fund. The Central Garage Fund is a self sustaining fund
providing service to other departments within the City and for which user fees are paid by the
using department. In 1993, the Central Garage Fund had a net income of $21,286.
The Energy Management Fund was established to account for energy maintenance and
improvement in City buildings under a seven -year energy savings contract with Honeywell, Inc.
The Insurance Fund was established at a time when the City did not carry commercial liability
insurance to pay for any claims arising during that time period The fund is currently maintained to
fund deductible amounts and to pay any claims that may arise in the future that exceed the current
coverage.
Trust and Agency Funds
unds
Agency Funds are used to account for assets held by the City in an agency capacity for individuals,
private organizations, other governments, or other funds. The City has Agency Funds for deferred
compensation, permit surcharge, and escrow.
Trust Funds are used to account for assets held by the City in a trustee capacity. The City has
expendable trust funds for compensated absences and flex benefits.
Cash Mana eg ment
Cash temporarily idle during the year was invested in demand deposits, certificates of deposit,
obligations of the U.S. Treasury, repurchase agreements, and commercial paper. The average
yield on investments for the year was 6.85 %.
The City's investment policy is to minimize credit and market risks while maintaining a competitive
yield on its portfolio. Accordingly, deposits were either insured by federal depository insurance or
collateralized
Debt Administration
At December 31, 1993, the City has a number of debt issues outstanding. These issues included
$17,209,721 of General Obligation Tax Increment Bonds. The City issued $6,670,000 in General
Obligation Tax Increment Refunding Bonds in 1991 to refund the Tax Increment Refunding Bonds
of 1987. Bond proceeds were placed in an escrow account until the call date, March 1, 1994. The
City issued $735,000 of General Obligation Tax Increment Taxable Refunding Bonds in 1993 to
refund $710,000 General Obligation Tax Increment Taxable Bonds of 1987. This refunding
resulted in a net savings to the City.
Risk Mana eg ment
The City maintains commercial insurance coverage for liability, property, liquor liability, and
workers' compensation. As previously stated, the City maintains an Internal Service Fund for
insurance. The Insurance Fund maintains a reserved balance to provide funds if needed for excess
claims or deductibles. This fund charges individual departments for allocation of premiums and
for claims incurred. There were no significant claims pending at year end for the City.
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OTHER INFORMATION
S 1: 4 •
State Statutes require an annual audit by independent certified public accountants. The accounting
firm of Tautges, Redpath & Co., Ltd. was selected by the City. In addition to meeting the
requirements set forth in State Statutes, the audit was also designed to meet the requirements of the
Federal Single Audit Act of 1984 and related OMB Circular A -128. The auditor's report on the
general purpose financial statements and combining and individual fund and account group
statements and schedules is included in the Financial Section of this report.
Awards
The Government Finance Officers' Association (GFOA) awarded a Certificate of Achievement for
Excellence in Financial Reporting to the City for its Comprehensive Annual Financial Report for
the year ended December 31, 1992. In order to be awarded a Certificate of Achievement, the City
published an easily readable report that satisfied both generally accepted accounting principles and
applicable legal requirements. A Certificate of Achievement is valid for one year only. We believe
that our current Comprehensive Annual Financial Report continues to meet the Certificate of
Achievement Program's requirements and we are submitting it to the GFOA to determine its
eligibility for another certificate.
Acknowledgments
The preparation of the Comprehensive Annual Financial Report on a timely basis was made
possible by the dedicated service of the entire staff of the Finance Department. Each member of the
department has our sincere appreciation for the contributions made in the preparation of this report.
We would like to express special appreciation to Gary Braaten, Accounting Coordinator, for all of
his hard work and assistance.
In closing, without the leadership and support of the City Manager and City Council, preparation
of this report would not have been possible.
Sincerely,
W
William J. Ehite
Finance Director
2
June V. Johnston
Assistant Finance Director
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
Certificate of
� Achievement
� for Excellence
in Financial
Reporting
Presented to
City of Columbia Heights,
Minnesota
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
December 31, 1992
rA Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
' 1
President
C�
Executive Director
15
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
II.
FINANCIAL SECTION
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
Y 7'
TA UTGES, RED PA TH & CO., LTD.
CERTIFIED PUBLIC ACCOUNTANTS
IINDEPENDENT AUDITOR'S REPORT
To the Honorable Mayor and
Members of the City Council
City of Columbia Heights, Minnesota
We have audited the general purpose financial statements of the City of Columbia Heights, Minnesota, as of and for
the year ended December 31, 1993 as listed in the table of contents. These financial statements are the responsibility
of the City's management. Our responsibility is to express an opinion on these financial statements based on our
audit.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit
to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An
audit also includes assessing the accounting principles used and significant.estimates made by management, as well
as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for
our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the
financial position of the City of Columbia Heights, Minnesota, as of December 31, 1993, and the results of its
operations and its cash flows of its proprietary fund types for the year then ended in conformity with generally
accepted accounting principles.
Our audit was made for the purpose of forming an opinion on the general purpose financial statements taken as a
whole. The combining, individual fund, account group financial statements, supporting schedules and statistical
information in the table of contents is presented for purposes of additional analysis and is not a required part of the
financial statements of the City of Columbia Heights, Minnesota Such information, except for that portion marked
"unaudited," on which we express no opinion, has been subjected to the auditing procedures applied in the audit of
the general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the
general purpose financial statements taken as a whole.
March 15, 1994
TAUTGES, REDPATH & CO., LTD.
Certified Public Accountants
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4810 White Bear Parkway o White Bear Lake, Minnesota 55110 o 612/426 -7000 o FAX /426 -5004 o Member of HLB International
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
' GENERAL PURPOSE FINANCIAL
STATEMENTS
' These general purpose financial statements are part of the
Comprehensive Annual Financial Report, presenting only aggregate
data by fund type and account group, together with notes to the
financial statements, and constitutes "fair presentation in conformity
' with generally accepted accounting principles."
It is felt that these general purpose financial statements will be a
benefit to users requiring less detailed information about our City's
finances.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINED BALANCE SHEET- '
ALL FUND TYPES AND ACCOUNT GROUPS
December 31, 1993
With Primary Government Comparative Totals For December 31, 1992 '
Assets
Cash and investments
Cash and investments held in escrow
Receivables:
Accounts
Special assessments
Taxes
Interest
Loans
Due from other governmental units
Due from other funds
Due from primary government
Due from component unit
Due from developer
Prepaid expense
Assets held by deferred compensation trustees
Inventory, at cost
Real estate held for resale
Fixed assets, net of accumulated depreciation
Other debits:
Amount available in Debt Service Funds
Amount to be provided for retire-
ment of general long -term debt
Amount to be provided for
compensated absences
Amount to be provided for notes payable
Total assets
22 The accompanying notes are an integral part of these financial statements. I
Proprietary
Governmental Fund Types
Fund Types
'
Special
Debt
Capital
Internal
General
Revenue
Service
Project
Enterprise
Service
'
$3,139,309
$812,779
$1,391,060
$4,400,390
$3,269,901
$937,484
-
446,352
6,518,487
-
-
-
11,001
28,942
-
-
811,471
2,752
-
528,045
-
426,026
-
-
172,544
-
754,843
-
-
-
10,515
3,084
4,142
20,593
17,920
3,091
'
56,896
80,495
-
4,622
292,150
149,376
-
-
-
707,000
-
7,648
9,496
655
-
-
185
18,173
-
-
-
-
579,495
80,196
'
-
-
-
220,000
-
-
-
-
-
-
4,014,276
931,249
'
$3,556,785
$1,900,352
$8,668,532
$5,071,631
$9,692,398
$1,972,945
22 The accompanying notes are an integral part of these financial statements. I
Statement 1
Page 1 of 2
Totals
Component
(Memorandum
Fiduciary
Totals
Unit
Only)
'
Fund Type
Account Groups
(Memorandum Only)
Housing and
Reporting
Trust and
General General Long-
Primary
Government
Redevelopment
Entity
Agency
Fixed Assets Term Debt
1993
1992
Authority
1993
$217,757
$ - $ -
$14,168,680
$14,880,244
$553,045
$14,721,725
-
- -
6,964,839
6,960,115
-
6,964,839
-
- -
854,166
837,180
796
854,962
-
- -
954,071
1,054,110
-
954,071
' -
- -
927,387
721,961
1,790
929,177
516
59,861
109,744
574
60,435
-
- -
-
-
376,195
376,195
434,163
291,461
34,568
468,731
856,376
105,026
167,704
1,024,080
-
- -
-
-
3,510
3,510
7,648
30,074
-
7,648
-
- -
-
65,000
65,000
-
- -
28,509
122,229
7,544
36,053
1,523,237
-
1,523,237
1,195,530
201,896
1,725,133
=
659,691
492,651
659,691
-
- -
220,000
-
168,528
388,528
-
12,604,118 -
17,549,643
16,117,332
5,122,237
22,671,880
'
-
- 7,922,087
7,922,087
8,905,141
-
7,922,087
-
- 9,844,318
9,844,318
10,514,070
-
9,844,318
362,043
362,043
343,397
10,711
372,754
' =
= 15,228
15,228
15,982
15,228
$1,741,510
$12,604,118 $18,143,676
$63,351,947
$62,696,247
$6,714,098
$70,066,045
1
'
The accompanying notes are an integral part of these financial statements.
23
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINED BALANCE SHEET -
ALL FUND TYPES AND ACCOUNT GROUPS
December 31, 1993
With Primary Government Comparative Totals For December 31, 1992 ,
Liabilities, equity and other credits
Liabilities:
Accounts payable
Accrued salaries and withholdings payable
Contracts payable, retained percentage
Notes payable
Capital lease payable
Deferred compensation payable
Due to other governmental units
Due to other funds
Due to primary government
Due to component unit
Deferred revenue
Bonds payable
Accrued interest payable
Accreted interest payable
Deposits
Insurance and taxes in escrow
Compensated absences payable
Other liabilities
Total liabilities
Equity and other credits:
Contributed capital
Investment in general fixed assets
Retained earnings:
Reserved
Unreserved
Fund balance (deficit):
Reserved
Unreserved:
Designated
Undesignated
Total equity and other credits
Proprietary
Governmental Fund Types Fund Types
Special Debt Capital Internal
General Revenue Service Project Enterprise Service
$98,670
$36,992
$ - $2,168
$268,162
$11,208
120,105
2,678
- 105
61,779
15,535
-
-
- 1,580
81,141
-
-
-
- -
-
671,568
4,526
418
- -
66,116
-
-
11,564
- 844,812
-
-
3,510
-
- -
-
-
148,035
554,712
746,445 423,241
-
2,752
-
-
- -
-
6,527
-
180
- -
-
-
374,846
606,544
746,445 1,271,906
477,198
707,590
1,498,650 188,849
2,656,650 800,555
5,059,900 275,951
9,496 447,007 - - -
3,172,443 369 7,922,087 4,550 - -
- 846,432 - 3,795,175 - -
3,181,939 1,293,808 7,922,087 3,799,725 9,215,200 1,265,355
Total liabilities, equity and other credits $3,556,785 $1,900,352 $8,668,532 $5,071,631 $9,692,398 $1,972,945
24 The accompanying notes are an integral part of these financial statements.
' Statement 1
Page 2 of 2
The accompanying notes are an integral part of these financial statements. 25
Totals
Component
(Memorandum
Fiduciary
Totals
Unit
Only)
Fund Type
Account Groups
(Memorandum Only)
Housing and
Reporting
Trust and
General
General Long-
Primary
Government
Redevelopment
Entity
Agency
Fixed Assets
Term Debt
1993
1992
Authority
1993
' $2,278
$-
$-
$419,478
$362,938
$31,780
$451,258
200,202
187,310
6,107
206,309
-
-
-
82,721
5,566
-
82,721
'
=
15,228
15,228
15,982
15,228
671,568
=
671,568
1,523,237
-
-
1,523,237
1,195,530
201,896
1,725,133
' =
=
-
71,060
121,420
31,202
102,262
856,376
105,026
167,704
1,024,080
-
-
-
-
-
7,648
7,648
3,510
4,466
-
3,510
=
1,875,185
1,787,698
443,097
2,318,282
-
-
17,209,721
17,209,721
19,059,721
-
17,209,721
_
=
-
6,527
-
6,527
'
556,684
556,684
364,692
=
556,684
5,742
-
-
5,922
10,475
10,618
16,540
-
-
-
4,191
4,191
362,043
362,043
343,397
10,711
372,754
754
-
-
754
2,632
87,068
87,822
1,532,011
0
18,143,676
23,860,216
23,566,853
1,002,022
24,862,238
-
-
-
1,687,499
1,752,728
-
1,687,499
12,604,118
12,604,118
11,923,785
5,122,237
17,726,355
3,457,205
3,217,224
-
3,457,205
5,335,851
4,863,865
5,335,851
-
-
-
456,503
434,286
178,041
634,544
' 208,794
-
-
11,308243
11,931,437
228,388
11,536,631
705
-
-
4,642,312
5,006,069
183,410
4,825,722
' 209,499
12,604,118
0
39,491,731
39,129,394
5,712,076
45,203,807
$1,741,510
$12,604,118
$18,143,676
$63,351,947
$62,696,247
$6,714,098
$70,066,045
The accompanying notes are an integral part of these financial statements. 25
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND '
CHANGES IN FUND BALANCE - ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS
For The Year Ended December 31, 1993
With Primary Government Comparative Totals For The Year Ended December 31, 1992 '
Governmental Fund Types
Special
'
Revenues:
General
Revenue
Taxes
$2,060,355
$378,979
Special assessments
-
95,366
'
Licenses and permits
135,545
-
Intergovernmental
3,181,600
601,152
Charges for services
347,513
117,374
,
Fines and forfeits
89,464
-
Interest
179,000
64,905
Other revenues
20,640
111,088
'
Total revenues
6,014,117
1,368,864
Expenditures:
Current:
'
General government
1,441,603
-
Public safety
2,679,272
-
Public works
806,990
-
,
Sanitation
149,054
-
Parks and recreation
977,911
62,548
Library
-
374,625
'
Other
-
313,270
Contingencies
268
-
Capital outlay
-
1861164
'
Debt service
-
-
Total expenditures
6,055,098
936,607
Revenues over (under) expenditures
(40,981)
432,257
Other financing sources (uses):
Bond proceeds
-
-
Payment of refunded bonds
-
-
Operating transfers in
406,961
31,757
'
Operating transfers out
(196,505)
(113,624)
Total other financing sources (uses)
210,456
(81,867)
'
Net increase (decrease) in fund balance
169,475
350,390
Fund balance - January 1
2,925,866
943,418
,
Residual equity transfers
86,598
-
Fund balance December 31
$3,181,939
$1,293,808
'
-
26 The accompanying notes are an integral part of these financial statements.
,
Statement 2
-
-
-
1,441,603
1,356,795
-
Totals
'
-
-
2,679,272
2,563,788
Component
(Memorandum
-
-
Fiduciary
806,990
819,300
Unit
Only)
-
-
Fund Type
Totals (Memorandum Only)
Housing and
Reporting
Debt
Capital
Expendable
Primary
Government
Redevelopment
Entity
Service
Project
Trust
1993
1992
Authority
1993
$1,153,910
$ -
$ -
$3493,244
$3,496,720
$8,607
$3,601,851
35,088
222,027
-
352,481
315,014
-
352,481
268
-
953,628
135,545
125,275
613,462
135,545
-
-
-
3,782,752
3,504,973
240,927
4,023,679
2,963,693
2,963,693
27,710
492,597
442,636
387,306
879,903
=
=
89,464
104,673
89,464
421,285
350,565
8,800
1,024,555
803,393
17,005
1,041,560
5,248
8,041
5,717
150,734
994,358
194,541
345,275
1,615,531
580,633
42,227
9,621,372
9,787,042
848,386
10,469,758
-
-
-
1,441,603
1,356,795
-
1,441,603
-
-
-
2,679,272
2,563,788
-
2,679,272
-
-
-
806,990
819,300
-
806,990
-
-
-
149,054
176,216
-
149,054
-
-
-
1,040,459
1,044,021
-
1,040,459
-
-
-
374,625
383,933
-
374,625
-
-
30,358
343,628
241,079
808,848
1,152,476
-
-
-
268
18,204
-
268
-
953,628
-
1,139,792
613,462
155,327
1,295,119
2,963,693
-
-
2,963,693
2,272,802
-
2,963,693
2,963,693
953,628
30,358
10,939,384
9,489,600
964,175
11,903,559
(1,348,162)
(372,995)
11,869
(1,318,012)
297,442
(115,789)
(1,433,801)
730,073
-
-
730,073
-
-
730,073
(710,000)
-
-
(710,000)
-
-
(710,000)
2,297,610
174,146
100,000
3,010,474
2,741,381
-
3,010,474
(2,297,610)
(69,530)
-
(2,677,269)
(2,354,210)
-
(2,677,269)
20,073
104,616
100,000
353,278
387,171
0
353,278
(1,328,089)
(268,379)
111,869
(964,734)
684,613
(115,789)
(1,080,523)
8,905,141
4,499,737
97,630
17,371,792
16,687,179
705,628
18,077,420
345,035 (431,633) -
$7,922,087 $3,799,725 $209,499 $16,407,058 $17,371,792 $589,839 $16,996,897
The accompanying notes are an integral part of these financial statements. 27
Other financing sources (uses):
Operating transfers in
374,838
406,961
32,123
'
CITY OF COLUMBIA HEIGHTS MINNESOTA
(196,505)
252
Total other financing sources (uses)
178,081
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
32,375
Net increase (decrease) in fund balance
($394,659)
'
GENERAL AND SPECIAL REVENUE FUND TYPES
Fund balance - January 1
2,925,866
For The Year Ended December 31, 1993
'
General
Over
(under)
'
Budget
Actual
Budget
Revenues:
Taxes
$2,082,715
$2,060,355
($22,360)
'
Licenses and permits
152,450
135,545
(16,905)
Intergovernmental
3,157,394
3,181,600
24,206
Charges for services
341,153
347,513
6,360
Fines and forfeits
112,150
89,464
(22,686)
Interest
120,000
179,000
59,000
Other revenues
30,250
20,640
(9,610)
Total revenues
5,996,112
6,014,117
18,005
Expenditures:
Current:
General government
1,591,085
1,441,603
(149,482)
Public safety
2,755,297
2,679,272
(76,025)
Public works
973,800
806,990
(166,810)
'
Sanitation
150,651
149,054
(1,597)
Parks and recreation
1,096,652
977,911
(118,741)
Library
_
-
_
,
Other
_
-
_
Contingencies
1,367
268
(1,099)
Total current expenditures
6,568,852
6,055,098
(513,754)
i
Capital outlay
-
_
_
Total expenditures
6,568,852
6,055,098
(513,754)
'
Revenues over (under) expenditures
(572,740)
(40,981)
531,759
Other financing sources (uses):
Operating transfers in
374,838
406,961
32,123
Operating transfers out
(196,757)
(196,505)
252
Total other financing sources (uses)
178,081
210,456
32,375
Net increase (decrease) in fund balance
($394,659)
169,475
$564,134
Fund balance - January 1
2,925,866
Residual equity transfers 86,598
Fund balance - December 31 $3,181,939
28 The accompanying notes are an integral part of these financial statements.
Statement 3
$485,616
86,598
$3,580,957
$3,195,460
The accompanying notes are an integral part of these financial statements. 29
Totals (Memorandum Only)
Special Revenues
1993
Over
Over
'
(under)
(under)
1992
Budget
Actual
Budget
Budget
Actual
Budget
Actual
$378,979
$378,979
$ -
$2,461,694
$2,439,334
($22,360)
$2,388,718
-
-
-
152,450
135,545
(16,905)
125,275
357,879
561,152
203,273
3,515,273
3,742,752
227,479
3,491,640
106,920
110,708
3,788
448,073
458,221
10,148
440,791
-
112,150
89,464
(22,686)
104,673
8,500
28,084
19,584
128,500
207,084
78,584
153,180
' 6,600
8,915
2,315
36,850
29,555
(7,295)
91,519
858,878
1,087,838
228,960
6,854,990
7,101,955
246,965
6,795,796
-
-
-
1,591,085
1,441,603
(149,482)
1,356,795
-
-
-
2,755,297
2,679,272
(76,025)
2,563,788
-
-
-
973,800
806,990
(166,810)
819,300
-
-
-
150,651
149,054
(1,597)
176,216
-
-
-
1,096,652
977,911
(118,741)
998,970
374,835
374,625
(210)
374,835
374,625
(210)
383,933
189,276
236,210
46,934
189,276
236,210
46,934
215,632
-
-
-
1,367
268
(1,099)
18,204
'
564,111
610,835
46,724
7,132,963
6,665,933
(467,030)
6,532,838
89,310
178,947
89,637
89,310
178,947
89,637
132,646
' 653,421
789,782
136,361
7,222,273
6,844,880
(377,393)
6,665,484
205,457
298,056
92,599
(367,283)
257,075
624,358
130,312
25,090
25,090
-
399,928
432,051
32,123
508,742
(102,572)
(107,124)
(4,552)
(299,329)
(303,629)
(4,300)
(703,668)
' (77,482)
(82,034)
(4,552)
100,599
128,422
27,823
(194,926)
$127,975
216,022
$88,047
($266,684)
385,497
$652,181
(64,614)
269,594
3,195,460
3,260,074
$485,616
86,598
$3,580,957
$3,195,460
The accompanying notes are an integral part of these financial statements. 29
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINED STATEMENT OF REVENUES, EXPENSES AND Statement 4
CHANGES IN RETAINED EARNINGS
PROPRIETARY FUND TYPES
For The Year Ended December 31, 1993
With Comparative Totals For The Year Ended December 31, 1992
Enterprise
Internal
Service
Totals
(Memorandum Only)
Funds
Funds
1993
1992
Operating revenues:
Charges for services
$2,593,301
$478,051
$3,071,352
$2,815,892
'
Charges for sales
6,275,122
50,822
6,325,944
6,048,084
Intergovernmental
40,992
-
40,992
29,856
Total operating revenues
8,909,415
528,873
99438,288
8,893,832
'
Operating expenses:
Costs of sales, services, and goods sold
6,665,198
427,915
7,093,113
5,490,296
Operating expense
1,517,580
18,760
1,536,340
2,371,640
Depreciation
259,667
130,666
390,333
257,694
Total operating expenses
8,442,445
577,341
9,019,786
8,119,630
'
Net income (loss) from operations
466,970
(48,468)
418,502
774,202
Other revenues (expenses):
'
Interest income
311,094
52,635
363,729
278,360
Miscellaneous revenues
15,175
95,443
110,618
161,835
Interest expense
-
(35,967)
(35,967)
-
'
Miscellaneous expenses
(15,201)
-
(15,201)
(5,067)
Net other revenues (expenses)
311,068
112,111
423,179
435,128
'
Net income before operating transfers
778,038
63,643
841,681
1,209,330
Operating transfers:
,
Operating transfers in
90,662
172,748
263,410
758,394
Operating transfers out
Total operating transfers
(582,028)
(491,366)
(14,587)
158,161
(596,615)
(1,145,565)
(333,205)
(387,171)
Net income
286,672
221,804
508,476
822,159
,
Credit for depreciation on contributed assets
65,229
-
65,229
65,229
Net increase in retained earnings
351,901
221,804
573,705
887,388
'
Retained earnings - January 1
7,226,387
854,702
8,081,089
7,193,701
Prior
period adjustment
138,262
-
138,262
-
Retained earnings - December 31
$7,716,550
$1,076,506
$8,793,056
$8,081,089
30 The accompanying notes are an integral part of these financial statements.
'
r
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINED STAMIENT OF CASH FLOWS
Statement 5
PROPRIETARY FUND TYPES
For The Year Ended December 31, 1993
With Comparative Totals For The Year Ended December 31, 1992
rInternal
Totals
Enterprise
Service
(Memorandum Only)
Funds
1993
1992
rFunds
Cash flows from operating activities:
Cash received from customers
$8,061,361
$527,105
$8,588,466
$8,798,505
Cash paid to suppliers for goods and services
(7,421,975)
394,923
(7,027,052)
(7,081,338)
Cash payments to employees for services
(724,580)
(108,438)
(833,018)
(716,855)
Miscellaneous revenues
15,175
95,443
110,618
161,835
Miscellaneous expenses
(15,201)
-
(15,201)
(5,067)
cash flows from operating activities
(85,220)
909,033
823,813
1,157,080
'Net
Cash flows from noncapital financing activities:
Operating transfers in from other funds
-
172,748
172,748
4,000
Operating transfers (out) to other funds
(491,366)
(14,587)
(505,953)
(391,171)
Net cash from noncapital financing activities
(491,366)
158,161
(333,205)
(387,171)
Cash flows from capital and related financing activities:
Acquisition of fixed assets
(428,473)
(714,165)
(1,142,638)
(492,916)
Disposition of fixed assets
1,505
Interest expense
-
(35,967)
(35,967)
-
cash flows from capital and related financing activities
(428,473)
(750,132)
(1,178,605)
(491,411)
'Net
Cash flows from investing activities:
Purchase of investments
-
-
-
(731,977)
Proceeds from sale and maturity of investments
3,080,024
-
3,080,024
1,167,160
' Interest earned on investments
311,094
52,635
363,729
270,526
Net cash from investing activities
3,391,118
52,635
3,443,753
705,709
Net increase in cash and cash equivalents
2,386,059
369,697
2,755,756
984,207
' Cash and cash equivalents - January 1
883,842
567,787
1,451,629
467,422
Cash and cash equivalents - December 31
$3,269,901
$937,484
$4,207,385
$1,451,629
Reconciliation of operating income to net
cash provided (used) by operating activities:
Operating income
$466,970
($48,468)
$418,502
$774,202
Adjustments to reconcile operating
income (loss) to net cash provided
(used) by operating activities:
Miscellaneous revenues
15,175
95,443
110,618
161,835
Miscellaneous expenses
(15,201)
-
(15,201)
24,004
'
Depreciation expense
259,667
130,666
390,333
228,623
Changes in assets and liabilities:
Accounts receivable
(17,901)
(1,768)
(19,669)
(94,535)
Due from other governmental units
(123,153)
-
(123,153)
53,315
Due from other funds
(707,000)
(707,000)
Inventory, at cost
(172,730)
5,690
(167,040)
(4,455)
Prepaid expenses
55,725
47,826
103,551
80,141
Accounts payable
145,520
(1,547)
143,973
(72,447)
'
Accrued salaries and
withholdings payable
(3,817)
344
(3,473)
1,382
Due to other governmental units
11,525
-
11,525
5,015
'
Capital lease payable
671,568
671,568
Accrued interest payable
6,527
6,527
-
Deferred revenue
-
2,752
2,752
-
Total adjustments
(552,190)
957,501
405,311
382,878
'
Net cash flows from operating activities
($85,220)
$909,033
$823,813
$1,157,080
rThe accompanying notes are an integral part of these financial statements. 31
CH
32
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
The City of Columbia Heights was incorporated in 1898. The City is governed by a Council composed of an
elected mayor and four councilmembers. The Council exercises legislative authority and determines all matters
of policy. The Manager, who is appointed by the Council, is responsible for the proper administration of all
affairs relating to the City.
The financial reporting policies of the City conform to generally accepted accounting principles. The following
is a summary of the significant policies.
A. FINANCIAL REPORTING ENTITY
As required by generally accepted accounting principles, the financial statements of the reporting entity
include those of the City of Columbia Heights, Minnesota (the primary government) and its
component units. The component unit discussed below is included in the City's reporting entity
because of the significance of their operational or financial relationships with the City.
The Housing and Redevelopment Authority (HRA) is considered a component unit of the City because
the mayor appoints the members of governing authority and because the City is in a relationship of
financial benefit or burden with the HRA.
The financial position and results of operations of the HRA component unit are presented using the
discrete method of including a separate column in the general purpose financial statements. The HRA
is reported as a separate column to emphasize that it is legally separate from the City. This component
unit includes Governmental and Agency Funds and Account Groups using the modified accrual basis of
accounting. Separate financial statements for the Housing and Redevelopment Authority may be
obtained by contacting the City of Columbia Heights, Minnesota.
The City has various citizen commissions and boards which act on a voluntary basis as advisors to the
City Council on specific matters. The costs of these commissions and boards are limited to the
administrative support which is funded by the City and included in this financial report.
B. BASIS OF PRESENTATION - FUND ACCOUNTING
The accounts of the City of Columbia Heights are organized on the basis of funds and account groups,
each of which is considered a separate accounting entity. The operations of each fund are accounted for
with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity, revenues,
and expenditures.
Government resources are allocated to and accounted for in individual funds based upon the purpose for
which they are to be spent and the means by which spending activities are controlled.
The various funds and account groups are grouped in this report into seven generic fund types, three
broad fund categories, and two account groups. A description of the fund types and account groups used
by the City follows.
GOVERNMENTAL FUNDS TYPES
General Fund - The General Fund is the general operating fund of the City. It is used to account for all
financial resources except those required to be accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific
revenue sources (other than expendable trusts or major capital projects) that are legally restricted to
expenditures for specified purposes.
33
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
Debt Service Funds - Debt Service Funds are used to account for the accumulation of resources for, and
the payment of all general long -tern debt principal, interest, and related costs.
Coital Project Funds - Capital Project Funds are used to account for financial resources to be used for
the acquisition or construction of major facilities, other than those financed by Proprietary Funds.
Enterprise Funds - Enterprise Funds are used to account for operations that are financed and operated in
a manner similar to private business enterprises - where the intent of the governing body is that the
costs of providing goods or services to the general public on a continuing basis be financed or recovered
primarily through user charges.
Internal Service Funds - Internal Service Funds are used to account for the costs of providing goods or
services to other departments or agencies of the City. Charges to other City departments are made to
support these activities.
FIDUCIARY FUNDS
Agency Funds - Agency Funds are used to account for assets held by the City as an agent for
individuals, private organizations, other governmental units, or other funds. Agency Funds are
custodial in nature (assets equal liabilities) and do not involve measurement of results of operations.
Trust Funds - Trust Funds are used to account for assets held by the City in a trustee capacity.
ACCOUNT GROUPS
General Fixed Assets Account Group - This account group is used to account for all of the fixed assets
of the Governmental Fund Types.
General Long -Term Debt Account Group - This account group is used to account for all of the City's
long -term obligations, other than those liabilities of Proprietary Fund Types.
C. BASIS OF ACCOUNTING
Basis of accounting refers to the time at which revenues and expenditures are recognized in the accounts
and reported in the financial statements, regardless of the measurement focus applied.
All Governmental, Agency and Expendable Trust Funds are reported on the modified accrual basis of
accounting. Generally, only current assets and current liabilities are included in these funds.
Governmental Funds use the "financial flow" measurement focus. Consequently, their revenues are
recognized when they become measurable and available as net current assets. Available means
collectible within the current period or soon enough thereafter to be used to pay liabilities of the current
period. Revenue sources susceptible to accrual include property taxes, intergovernmental revenue, and
interest earned on investments.
Expenditures are recognized under the modified accrual basis of accounting when a liability is incurred,
except for principal and interest on general long -term obligations which are recognized when due.
Compensated absences are considered expenditures when paid to employees.
Proprietary Funds are accounted for using the "capital maintenance" measurement focus and are reported
on the accrual basis of accounting. Revenues are recognized when they are earned and expenses are
recorded at the time liabilities are incurred.
34
CITY OF COLUMBIA HEIGHTS MINNESOTA
NOTES TO FINANCIAL STATEMENTS
' December 31, 1993
' D. BUDGETARY DATA
The City Manager submits to the City Council a proposed operating budget for the fiscal year
commencing on January 1 of the following year. At least one special Council meeting is conducted to
obtain public comments as required by the State Truth in Taxation Law.
The City Council annually adopts budgets prior to January 1 for the General and certain Special
Revenue Funds. The budgets are prepared by fund, function, and activity. The budgets are adopted on a
basis consistent with generally accepted accounting principles and all appropriations lapse at the end of
the budget year to the extent that they have not been expended. Total expenditures appropriated in the
budget resolution may not legally exceed the estimated revenues available from various sources.
Formal budgetary integration is employed as a management control device during the year. Budget
1 revisions between functions or activities may be made by the City Manager. Budget revisions at the
fund level are authorized by the City Council in accordance with the City Charter at the request of the
City Manager. The legal level of budgetary control is therefore at the fund level.
The City does not use encumbrance accounting.
Amounts shown in the financial statements represent the original budgeted amounts and the following
increases (decreases) in appropriations:
General Fund $114,045
' Special Revenue Funds:
Municipal State Aid:
State Aid Maintenance 28,440
' Library 375
Totals $142,860
35
CITY OF COLUMBIA HEIGHTS MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993 '
The City did not budget for all Special Revenue Funds and, accordingly, the applicable columns of the
Combined Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual
excludes amounts relating to the unbudgeted funds. A reconciliation of actual results for budgeted and
unbudgeted Special Revenue Funds follows:
Total
Other
Fund Balance Financing Fund Balance
December 31, Total Total Sources December 31,
Fund 1992 Revenues Expenditures (Uses) 1993
Special Revenue Funds:
Budgeted funds
$269,594
$1,087,838
$789,782
($82,034) $485,616
Unbudgeted funds:
Confiscated property
-
2,340
-
- 2,340
Community Police
(4,706)
46,666
55,090
6,667 (6,463)
Project Pride
4,089
333
994
- 3,428
Parking Ramp
193,820
118,841
-
- 312,661
Recreation Contributed Projects
20,051
60,790
61,554
- 19,287
Contributed Projects
14,781
38,710
29,187
(6,500) 17,804
Housing Mortgage
445,789
13,346
-
- 459,135
Total Special Revenue Funds $943,418 $1,368,864 $936,607 ($81,867) $1,293,808
E. ASSETS, LIABILITIES, AND FUND EQUITY ACCOUNTS
ASSETS
Cash and Investments - Cash balances from all funds are combined and invested to the extent available
in allowable investments. Investments are stated at cost which approximates market value. Earnings
on investments are allocated to the individual funds on the basis of applicable cash balance participation
by each fund using an average of monthly beginning cash and investment balances. Assets of the
deferred compensation plans are held by trustees and are reported at market value in an Agency Fund.
S=ial Assessments Receivable - Special assessments represent the financing for public improvements
paid for by benefiting property owners. These assessments are recorded as receivables upon certification
of each project. The corresponding revenue from the delinquent (unremiued) and deferred (certified but
not yet levied) special assessments receivable is deferred until the year it becomes available (collected
within 60 days of year -end).
Inventories - Inventories are valued at cost, which approximates market, using the first -in, first -out
basis.
Real Estate Held for Resale - Real estate is valued at the lower of cost or market.
Fixed Assets:
General Fixed Assets Account Groull - All purchased fixed assets are valued at historical cost or
estimated historical cost. The costs of property, plant, and equipment are accounted for as current
expenditures of the Governmental Fund Types in the year purchased. The City has elected not to record
infrastructure fixed assets in its account records.
36 No depreciation has been provided on general fixed assets.
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
Proprietary Fund Tvnes - Fixed assets of the Proprietary Funds are stated at historical cost, estimated
historical cost, or in the case of contributions, at fair market value at the time received. Depreciation
has been provided using the straight-line method over the estimated useful lives of assets as follows:
Buildings 40-50 years
Machinery and equipment 3 -20 years
Improvements 5 -20 years
Distribution system 50 -100 years
Depreciation on contributed assets charged to operations is closed to the contributed equity account.
Long -term liabilities expected to be financed from Governmental Funds are accounted for in the General
Long -Term Debt Account Group, not in the Governmental Funds.
The liability for the vested portion of accumulated vacation and sick leave is recorded in the General
Long -Term Debt Account Group. No expenditure is reported for these amounts. Amounts taken as
terminal leave each year are not material and therefore the total is carried as long -term debt. Vested or
accumulated vacation leave of Proprietary Funds is recorded as an expense and liability of those funds as
the benefits accrue to employees. No liability is recorded for nonvesting accumulating rights to receive
sick pay benefits. However, a liability is recognized for that portion of accumulating sick leave
benefits that it is estimated will be taken as "terminal leave" prior to retirement.
FUND EQUITY
Contributed capital is recorded in Proprietary Funds that have received capital grants or contributions
from developers, customers, or other funds.
Fund balance accounts are subdivided:
Reserved fund balance accounts indicate that portion of fund equity which has been legally segregated
for specific purposes or is not appropriable for expenditures.
Unreserved designated fund balance accounts indicate that portion of fund equity that the City has set
aside for planned future projects.
Unreserved undesignated fund balance accounts indicate that portion of fund equity which is available
for budgeting and expending in future periods.
PromM Taxes - Property tax levies are set by the City Council and certified to Anoka County in
December (levy /assessment date) for collection the following year. In Minnesota, counties act as
collection agents for all property taxes. The County spreads the levies over all taxable property in the
City. Such taxes become receivables of the City and attach an enforceable lien on taxable property
within the City as of January 1.
37
CITY BIA O F L HEIGHTS MINNESOTA
COLUMBIA ,
NOTES TO FINANCIAL STATEMENTS
December 31, 1993 '
Property taxes are payable in equal installments by property owners to the County as follows:
Personal Property - February 28 and June 30
Real Property - May 15 and October 15
The County remits the collections to the City and other taxing districts four times a year, on or before
January 25, April 19, July 5, and December 4.
Unpaid taxes at December 31 become delinquent and are classified in the financial statements as
delinquent taxes receivable.
Property taxes are recognized as revenue to the extent collected in the current period. Portions paid by
the State in the form of State paid tax credits are included in intergovernmental revenues. That portion
of property taxes receivable but not available (not collected within 60 days of year -end) is recorded as
deferred revenue and will be recognized as revenue in the fiscal year that it becomes available.
The City's property tax levies are subject to certain maximum levels set by the State of Minnesota
under statutory formulas. The City has not exceeded such levy limits.
Intergovemmental Revenues - Intergovernmental revenues are reported using the guidelines of legal and
contractual requirements of the individual programs.
Other Revenues - Other revenues, such as licenses and permits, fees for services, fines and forfeits, and
miscellaneous revenue, are recognized when received in cash because they generally are not measurable
until received. Investment income is recognized as earned since it is measurable and available.
EXPENDITURES
Expenditure recognition for Governmental Fund Types includes only amounts represented by current
liabilities.
1 ! ►�► 1► Iu ► u
Total columns on the combined statements are captioned "Totals (Memorandum Only)" to indicate that
they are presented only to facilitate financial analysis. Data in these columns does not present cash
flow or results of operations in conformity with generally accepted accounting principles nor is such
data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of
these data.
Iu'• M
Comparative total data for the prior year has been presented in the accompanying financial statements
to provide an understanding of changes in the City's financial position and operations. Comparative
data for each fund type has not been presented in the combined statements since their inclusion could
make the statements unduly complex and difficult to read.
11NIN76VU93TraNK11 wKiyam 1 1
For purposes of the Statement of Cash Flows, the City considers all highly liquid debt instruments
with an original maturity of three months or less to be cash equivalents. All of the Proprietary Funds'
equity in the City -wide cash and investment management pool is considered to be cash equivalents.
9M
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
Note 2 DEPOSITS AND INVESTMENTS
The City maintains a cash and investment pool that is available for use by all funds. Each fund type's portion
of this pool is displayed on the combined balance sheet as "Total Cash and Investments." An indication of the
level of risk assumed by the City at year -end is categorized as follows for the City's cash and investments.
DEPOSITS
In accordance with Minnesota Statutes, the City maintains deposits at depository banks authorized by the City
Council.
Minnesota Statutes require that all deposits be protected by insurance, surety bond, or collateral. The market
value of collateral pledged must equal 110% of the deposits not covered by insurance or bonds (140910 in the case
of mortgage - backed collateral).
Authorized collateral includes the legal investments described below, as well as certain first mortgage notes, and
certain other state or local government obligations. Minnesota Statutes require that securities pledged as
collateral be held in safekeeping by the City or in a financial institution other than that furnishing the collateral.
Deposits at December 31, 1993, including checking accounts, savings accounts, and certificates of deposit are as
follows:
City HRA Total
Bank balance $1,133,563 $565,312 $1,698,875
Carrying amount $395,769 $552,970 $948,739
At December 31, 1993, all City deposits were insured or collateralized by securities held by the City's agent in
the City's name, and all HRA deposits were insured or collateralized by securities held by the HRA's agent in
the HRA's name.
The City may also invest idle funds as authorized by Minnesota Statutes as follows: direct obligations or
obligations guaranteed by the United States or its agencies; shares of investment companies registered under the
Federal Investment Company Act of 1940 and whose only investments are in securities described above; general
obligations of the State of Minnesota or any of its municipalities; bankers' acceptances of United States' banks
eligible for purchase by the Federal Reserve System; commercial paper issued by United States' corporations or
their Canadian subsidiaries, of the highest quality, and maturing in 270 days or less; repurchase or reverse
purchase agreements with banks that are members of the Federal Reserve System with capitalization exceeding
$10,000,000, a primary reporting dealer in U.S. government securities to the Federal Reserve Bank of New
York, or certain Minnesota securities broker - dealers; and futures contracts sold under authority of Minnesota
Statutes Section 471.56, Subdivision 5.
The City's investments are categorized to give an indication of the level of risk assumed at year -end. Category l
includes investments that are insured or registered or for which the securities are held by the City or its agent in
the City's name. Category 2 includes uninsured and unregistered investments for which the securities are held
by the counterparty's trust department or agent in the City's name. Category 3 includes uninsured and
unregistered investments for which the securities are held by the counterparty or by its trust department or agent
but not in the City's name.
39
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
Investment balances at December 31, 1993 are as follows:
Credit Risk Category Carrying Market
1 2 3 Value Value
U.S. Government Securities
(including securities insured
by the U.S. Government) $7,7 $6,5� 18 �$ - $14,312,888 $14,356,302
Government money
market mutual funds 6,418,757 6,416,594
Total investments $20,731,645 $20,772,896
SUMMARY OF CASH AND INVESTMENTS
Cash and investments at December 31, 1993 are summarized as follows:
Deposits
Cash on hand
Investments
Total cash and investments
Cash and investments held in escrow
Total
Assets held by deferred compensation
trustees (recognized at market value)
City
HRA
Total
$395,769
$552,970
$948,739
6,105
75
6,180
13,766,806
-
13,766,806
14,168,680
553,045
14,721,725
6,964,839
-
6,964,839
$21,133,519
$553,045
$21,686,564
$1,523,237 $201,896 $1,725,133
Note 3 LEGAL COMPL.IANCF, /BTJDGETS
Total actual expenditures exceeded budgeted expenditures (appropriations) in the following funds for 1993:
Budgeted Actual Over
Expenditures "Expenditures Budget
Special Revenue Funds:
Municipal State Aid Street $33,348 $233,661 $200,313
M
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
Note 4 INTERGOVERNMENTAL RECEIVABLES
1 Intergovernmental receivables at December 31, 1993 presented as due from other governmental units are
composed of the following:
City of Hilltop
City:
State of Minnesota
General Fund:
Municipal State Aid - State of Minnesota
State of Minnesota
$12,051
Independent School District #13
11,522
City of St. Anthony
489
Anoka County
27,322
City of Hilltop
5,023
City of Minneapolis
489
Total General Fund
56,896
Special Revenue Funds:
Community Police:
City of Hilltop
1,668
State of Minnesota
30,100
Municipal State Aid - State of Minnesota
30,945
Cable Television - City of Hilltop
3,909
Paratransit - City of Fridley
334
Anoka County
13,539
Total Special Revenue Funds
80,495
Capital Project Funds:
City of Hilltop
4,622
Enterprise Funds:
Sewer - M.W.C.C.
270,010
Refuse - Anoka County
20,272
Liquor - State of Minnesota
1,868
Total Enterprise Funds
292,150
Total City
434,163
HRA:
MN Housing Finance Agency
9,319
Metropolitan Council
7,034
Anoka County CDBG
18,215
Total HRA
34,568
Total Intergovernmental Receivables
$468,731
41
CITY OF COLUMBIA HEIGHTS, MINNESOTA L
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
W-47001 i
INTERCEPTOR ACQUISITION CONTRACT PAYABLE
As of January 1, 1971, the Metropolitan Waste Control Commission (MWCC) assumed ownership of
all existing inceptors and treatment works. Under the terms of the agreement with MWCC, the City is
to be reimbursed for the value at the time of transfer, of such facilities. The contract represents the
value of the facilities acquired by the MWCC and was determined to be $400,533 at the date of takeover
by the MWCC. This amount is being amortized through credits received against annual sewer billings
from MWCC over a 30 -year period with interest at 4%.
As of December 31, 1993, a balance of $133,676 remained to be collected over the next seven years.
This receivable is presented as Due From Other Governmental Units in the Sewer Utility Fund.
DEFERRED RECEIVABLE
The City was required to advance funds to the MWCC for deferments of reserve capacity costs granted
to other communities. The balance of this receivable from MWCC at December 31, 1993 was $3,157
and is collectible over the next five years.
Loans receivable for the Housing and Redevelopment Authority consists of the following:
These loans relate primarily to personal residences of lower income individuals under a Community
Development Program.
42
HRA
General
Fund
Business Revolving loans
$59,615
Home Improvement Loans
4,293
Mortgage Loans
134,022
Anoka County Community Action
Program (ACCAP) Loans
178,265
$376,195
These loans relate primarily to personal residences of lower income individuals under a Community
Development Program.
42
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
Note 6 INTERFUND RECEIVABLES AND PAYABLES
Individual fund interfund receivables and payables at December 31, 1993 consist of the following:
HRA:
General Fund 167,704 -
Special Revenue Funds - 86,319
Capital Project Funds - 81,385
Total HRA 167.704 167.704
Total $1,024,080 $1,024,080
43
Interfund
Inteif ind
Receivables
Payables
City:
General Fund
$149,376
$ -
Special Revenue Funds:
Community Police
-
11,564
Capital Improvements 401
-
137,812
Sheffield Redevelopment
-
707,000
Enterprise Fund-
Sewer
707,000
-
Total City
856,376
856,376
HRA:
General Fund 167,704 -
Special Revenue Funds - 86,319
Capital Project Funds - 81,385
Total HRA 167.704 167.704
Total $1,024,080 $1,024,080
43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
From To
Amount
Purpose
Operating
Tax Increment Bonds
Tax Increment Bonds of 1987
General DARE Project
$2,500
Fund DARE Program
General Paratransit
10,000
Fund City portion expense
General Energy Management
64,748
Energy improvements
General Library
12,590
Fund City portion
Contributions Capital Replacement
6,500
Replace equipment
Central Garage Central Garage Equipment Replacement Account
Tax Increment Bonds
Tax Increment Bonds of 1984
Tax Increment Bonds
Tax Increment Bonds of 1997A
Tax Increment Bonds
Tax Increment Bonds of 1987
Tax Increment Bonds
Capital Appreciation Bonds of 1990
Capital Improvement Projects
Capital Improvement
Refuse
Liquor
Water Utility
Water Capital Equipment
Replacement Account
Water Capital
Construction Account
Sewer Utility
Sewer Capital Equipment
Replacement
Capital Improvement Projects
Cable Television
Paratransit
Liquor Utility
Water Utility
Refuse Utility
Liquor Utility
Sewer Utility
Library
4,000 Garage building improvements
167,070
Debt service
1,209,565
Debt service
920,615
Debt service
360
Debt service
17,059
Close projects
4,231
Fund recycling equipment
Water Capital Equipment Replacement Account 15,000 Fixed assets replacement
Water Utility 8,437 Fixed asset replacement
Energy Management 104,000 Fund projects
Sewer Capital Equipment Replacement Account 25,000 Replacement fixed assets
Capital Equipment Replacement Account
Sewer Utility
General
General
General
General
General
General
Capital Equipment Replacement
General
General
General Compensated Absences
General Community Police
State Aid Maintenance General
Total operating transfers
Residual Equity
Huset Park General
PIR Bonds General
Senior Housing Tax Increment Bonds
Total residual equity transfers
..
10,587 Equipment replacement
37,994
Equipment replacement
52,471
Administrative labor
45,928
Administrative labor
6,217
Administrative labor
53,853
Administrative labor
57,262
Administrative labor
78,990
Administrative labor
140,000
Replacement fixed assets
57,261
Administrative labor
6,289
Administrative labor
100,000 Reserve for compensated absences
6,667 City portion of grant
48,690 State aid street maintenance
$3,273,884
$35,715
50,883
395,918
$482,516
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
The following is a summary of changes in the General Fixed Assets Account Group during the fiscal year.
The following is a summary of Proprietary Fund Type fixed assets at December 31, 1993:
Balance
Sewer
Refuse
Balance
Total
January 1,
Total
December 31,
City
1993
Additions
Retirements
1993
Proprietary
I-attd
$3,132,099
$ -
$ -
$3,132,099
Buildings
3,032,275
35,747
-
3,068,022
Improvements other than buildings
1,440,485
3,141
-
1,443,626
Machinery and equipment
4,070,059
333,429
46,450
4,357,038
Construction in process
248,867
354,466
-
603,333
Total City general fixed assets
$11,923,785
$726,783
$46,450
$12,604,118
6,443,558
Machinery and equipment
269,867
Balance
5,447
348,968
Balance
100,298
January 1,
Construction in process
21,733
December 31,
HRA
1993
Additions
Retirements
1993
Total
Izo
$69,688
$ -
$ -
$69,688
Buildings and structures
4,651,896
54,691
-
4,706,587
Furniture and fixtures
345,105
2,057
1,200
345,962
Total HRA general fixed assets
$5,066,689
$56,748
$1,200
$5,122,237
The following is a summary of Proprietary Fund Type fixed assets at December 31, 1993:
ELI
Water
Sewer
Refuse
Total
Internal
Total
Utility
Utility
Utility
Liquor
Enterprise
Service
Proprietary
Land
$45,223
$36,586
$ -
$13,051
$94,860
$ -
$94,860
Buildings
233,836
46,290
-
241,066
521,192
708,009
1,229,201
Improvements other than buildings
2,839,427
3,060,243
2,890
104,538
6,007,098
436,460
6,443,558
Machinery and equipment
269,867
478,479
5,447
348,968
1,102,761
100,298
1,203,059
Construction in process
21,733
213,729
-
-
235,462
-
235,462
Total
3,410,086
3,835,327
8,337
707,623
7,961,373
1,244,767
9,206,140
Less accumulated depreciation
1,645,589
1,981,075
3,297
317,136
3,947,097
313,518
4,260,615
Net fixed assets
$1,764,497
$1,854,252
$5,040
$390,487
$4,014,276
$931,249
$4,945,525
ELI
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993 '
The City has leased premises for a liquor store (Top Valu) under a five -year lease agreement that originally
expired in 1989. This lease has been renewed through December 31, 1999. This lease is considered for
accounting purposes to be an operating lease. Lease expenditures for the year ended December 31, 1993
amounted to $102,212.
The City also has leased premises for its Top Valu II liquor store under a five -year lease expiring February 28,
1998, with a five -year renewal option in 1997 and 2002. The lease calls for fixed minimum payments of
$3,051 per month. The City is also required to pay all utilities and a pro -rata share of real estate taxes. This
lease is considered for accounting purposes to be an operating lease. Lease expenditures for the year ended
December 31, 1993 amounted to $42,317.
Future minimum rental payments are as follows:
Top Valu Top Valu 11
1994
$88,185
$36,610
1995
88,785
36,610
1996
88,785
36,610
1997
88,785
36,610
1998
88,785
6,102
1999
88,785
-
Total
$532,110
$152,542
Note 10 CAPITAL LEASE
The City leases equipment under a lease - purchase option agreement dated November 1, 1992 with an interest rate
of 4.54 %. During the term of this lease, legal title to the equipment remains with the lessor. Full and legal
title to the equipment will pass to the City upon completion of all rental payments as detailed below or the
exercise by the City of its option to purchase the equipment per the terms of the lease.
Future rental payments are as follows:
Principal Interest Total
1994
$90,991
$29,499
$120,490
1995
95,173
25,317
120,490
1996
99,548
20,942
120,490
1997
104,124
16,366
120,490
1998
108,910
11,580
120,490
1999 -2000
172,822
7,913
180,735
Total
$671,568
$111,617
$783,185
"
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
For accounting purposes, this lease is considered a capital lease. Assets recorded in the financial statements are
as follows:
Equipment $700,000
Accumulated depreciation (100,000)
Net $600,000
Note 11 LONG -TERM DEBT
General Obligation Bonds - The City issues General Obligation Bonds to provide funds for the acquisition and
construction of major capital facility additions, General Obligation Bonds have been issued to refund General
Obligation Tax Increment and General Obligation Special Assessment Bonds.
General Obligation Bonds are direct obligations and are backed by the full faith and credit of the City. General
Obligation Bonds currently outstanding are as follows:
47
Final
Original
Interest
Issue
Maturity
Balance
Issue
Rate
Date
Date
End of Year
Tax Increment Bonds:
General Obligation
Tax Increment
Bonds of 1984
$1,070,000
7.00 -9.40%
6/1/84
3/1/94
$160,000
General Obligation
Tax Increment Refunding Bonds
of 1987, Series A
9,090,000
7.00- 7.50%
6/1/87
3/1/02
7,245,000
General Obligation Tax
Increment Capital
Appreciation Bonds of 1990
Principal
2,399,721
6.90 -7.15%
8/23/90
9/1/09
2,399,721
General Obligation Tax
Increment Refunding
Bonds of 1991
6,670,000
4.75 - 5.80%
12/1/91
3/1/02
6,670,000
General Obligation Tax
Increment Refunding
Bonds of 1993
735,000
3.80 - 5.15%
7/1/93
2/1/97
735,000
$17,209,721
47
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
Annual debt service requirements to maturity for general obligation bonds including interest of $6,305,482 are
as follows:
Fiscal Year
Ending
December 31 Total
1994
1995
1996
1997
1998
Thereafter
$8,037,659
1,412,961
1,459,268
1,401,128
1,180,390
10,023,797
Totals $23,515,203
These figures include a refunding payment of $6,515,000 in 1994 for Tax Increment Bonds of 1987 to be paid in
full from an escrow account managed by Norwest Bank Trust Services. Until the crossover refunding date,
interest payments for Tax Increment Refunding Bonds of 1991 will be fully paid from interest income generated
by the escrow account.
At December 31, 1993, a total of $7,922,087 is available in Debt Service Funds to service the General
Obligation Tax Increment Bonds. There are a number of limitations and instructions contained in the various
bond indentures. The City is in compliance with all significant limitations and restrictions.
The Tax Increment Bonds are payable from the amount of increase in the property taxes on the property in the
Tax Increment District. Any deficiencies in revenue from these sources will be provided by general property
taxes.
Liability for Compensated Absences - Upon leaving City employment in good standing, employees shall
receive payment based on their most recent level for all vacation leave earned but not taken and for one -third of
earned but unused sick leave. The liability represents vested benefits earned by governmental fund employees
through the end of the year which will be paid or used in future periods.
Long -Term Debt - Other - The City is the administering authority for the following Tax Increment Finance
Districts:
A. 1977 Downtown CBD Revitalization Plan A3
Type of District
Authorizing Law
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 1993)
Captured Tax Capacity Retained
Bonds Issued
Principal Payments
Bonds Outstanding at December 31, 1993
48
Redevelopment
HRA (Minnesota Statutes Sections
462.545 and 462.585)
August 1, 2009
$174,733
$1,084,071
$843,586
$28,434,721
$12,120,000
$16,314,721
CITY OF COLUMBIA HEIGHTS MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
B. 1984 Modification to the Downtown CBD Revitalization Plan C7
Type of District
Authorizing Law
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 1993)
Captured Tax Capacity Retained
Bonds Issued
Principal Payments
Bonds Outstanding at December 31, 1993
C. 1984 University Avenue Redevelopment C8
Type of District
Authorizing Law
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 1993)
Captured Tax Capacity Retained
Bonds Issued
Principal Payments
Bonds Outstanding at December 31, 1993
D. 1987 Sullivan Lake Development H2
Type of District
Authorizing Law
Duration of District
' Original Tax Capacity
Current Tax Capacity (for taxes collectible in 1993)
Captured Tax Capacity Retained
Bonds Issued
Principal Payments
Bonds Outstanding at December 31, 1993
E . 1989 Multi -Use Redevelopment Plan K2
Type of District
Authorizing Law
Duration of District
1 Original Tax Capacity
Current Tax Capacity (for taxes collectible in 1993)
Captured Tax Capacity Retained
Bonds Issued
Principal Payments
Bonds Outstanding at December 31, 1993
Redevelopment
HRA (Minnesota Statutes Sections
462.545 and 462.585)
August 1, 2009
$37,598
$71,654
$34,207
Redevelopment
HRA (Minnesota Statutes Sections
462.545 and 462.585)
August 1, 2009
$25,176
$112,724
$87,548
$1,070,000
$910,000
$160,000
Redevelopment
HRA (Minnesota Statutes Sections
462.545 and 462.585)
August 1, 2009
$41,323
$99,752
$58,429
$1,835,000
$1,100,000
$735,000
Redevelopment
HRA (Minnesota Statutes Sections
462.545 and 462.585)
October 4, 2014
$220,082
$172,109
49
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
Changes in Long -Term Liabilities - During the year ended December 31, 1993, the following changes occurred
in liabilities reported in the General Long -Tern Debt Account Group:
Balance Balance
City January 1 Additions Reductions December 31
Note payable to HRA
General Obligation
Tax Increment Bonds:
Principal
Accreted interest
General Obligation
Special Assessment Bonds
Liability for .
compensated absences
Total City
$15,982 $ - $754 $15,228
18,149,721 735,000 1,675,000 17,209,721
359,490 197,194 - 556,684
910,000 - 910,000 -
343,397 18,646
362,043
$19,778,590 $950,840 $2,585,754 $18,143,676
Balance Balance
HRA January 1 Additions Reductions December 31
Liability for compensated
absences $9,590 $1,121 $ - $10,711
Total HRA $9,590 $1,121 $0 $10,711
In December 1991, the City issued $6,670,000 of General Obligation Tax Increment Refunding Bonds to
advance refund $6,515,000 of the City's Tax Increment Bonds of 1987. Pending the call of the bonds to be
refunded in 1994, the proceeds were deposited in an escrow account. Principal and interest on the 1987 bonds
will be paid by the City until the call date. Interest payments on the 1991 issue will be paid from proceeds of
the escrow account until the call date, after which time interest and principal will be paid by the City.
In July, 1993, the City issued $735,000 of General Obligation Tax Increment Refunding Bonds to call the Tax
Increment Taxable Bonds of 1987. This refunding resulted in a net savings of $58,692 over the life of the issue.
With the exception of the 1990 Tax Increment Bonds, all General Obligation Bonds are serial bonds which
require semiannual payments of principal and/or interest from the date the bonds are issued The 1990 Tax
Increment Bonds are Capital Appreciation Bonds which require no payments of principal or interest until
September 2002. During the year ended December 31, 1993, accreted interest of $556,684 was included in
general long -term debt for the 1990 Tax Increment Capital Appreciation Bonds.
50
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
The following funds had a fund deficit as of December 31, 1993:
Fund
Deficit
Special Revenue Fund:
Community Police $6,463
Capital Project Funds:
Capital Improvement Fund 401 139,042
Sheffield Redevelopment 385,401
The City will finance these deficits through external or internal sources in future years.
For various reasons, certain funds have a portion of their fund equity reserved or designated for speck purposes.
A discussion of each such item as it appears on the Combined Balance Sheet follows:
A. RESERVATION OF RETAINED EARNINGS
Reserve for Insurance - This reserve in the Insurance Internal Service Fund represents funds set aside to
pay any claims from the period during which the City had no commercial insurance, and funds set aside
to pay any amounts that may arise from a claim that exceeded the limits of current commercial
Ipolicies.
Reserve for Capital Replacement/Construction - This reserve in the Water and Sewer Enterprise Funds
and the Central Garage Internal Service Fund represents funds set aside to pay for appropriate future
capital replacementkonstruction projects.
Reservations of retained earnings are summarized as follows at December 31, 1993:
Internal
Enterprise Service Total
Reserve for capital replacement/construction:
Water Utility Fund $491,767 $ - $491,767
Sewer Utility Fund 2,164,883 - 2,164,883
Central Garage Fund - 38,906 38,906
Reserve for insurance - 761,649 761,649
r Total $2,656,650 1800,555 $3,457,205
51
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
B. RESERVATION OF FUND BALANCES
Reserve for Community Development - This reserve in the Housing and Redevelopment Authority's
General Fund represents available resources dedicated to community development activities by prior
community development grants.
Reserved for Prepayments - This reserve represents financial resources used for prepayment of
subsequent years expenditures.
Reserved for Program Expenditures - This amount represents financial resources used for the Housing
Mortgage Program.
Reservations of fund balances at December 31, 1993 are summarized as follows:
Reserve for prepayments $17,695
Reserve for program expenditures 446,352
Reserve for community development 170,497
Totals $634,544
C. DESIGNATED UNRESERVED FUND BALANCES
Designated for Compensated Absences - This amount represents funds set aside by the City to provide
for compensated absences in future years.
Designated for Debt Service - These amounts represent fund balances which are presently committed to
provide financial resources to pay principal and interest on the City's General Obligation Bonds.
Designated for Subsequent Years' Expenditures - Unspent appropriations lapse at year -end. Amounts
which are reappropriated in the next year's budget are reported as fund equity designations.
Designated for Working Capital - This amount represents funds set aside by the City to provide
positive cash flow for the next fiscal year.
Designated for Business Revolving Loan Fund - This amount represents funds set aside by the HRA to
provide certain low interest loans.
Designated for PVVS Maintenance - This amount represents funds set aside by the HRA to provide for
maintenance costs in future years at Parkview Villa South senior housing.
52
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
Designations for unreserved fund balances at December 31, 1993 are summarized as follows:
The City maintains four Enterprise Funds which are intended to be self- supporting. Financial segment
information as of and for the year ended December 31, 1993 is as follows:
Water
City
of Columbia Heights
Liquor
Component
Operating revenue
$1,126,533
$1,021,710
Special
Debt
Capital
Expendable
Unit
113,245
1,022
General
Revenue Service
Proiect
Trust
HRA
Total
Designated for compensated absences
$ -
$ -
$ -
$ -
$208,794
$ -
$208,794
Designated for debt service
-
-
7,922,087
-
-
-
7,922,087
Designated for subsequent years' expenditures
17,771
369
-
4,550
-
-
22,690
Designated for working capital
3,154,672
-
-
-
-
-
3,154,672
Designated for PWS maintenance
-
-
-
-
-
193,004
193,004
Designated for Business Revolving Loan Fund
-
-
-
-
1,870,384
35,384
35,384
Total designated unreserved fiord balance
$3,172,443
$369
$7,922,087
$4,550
$208,794
$228,388
$11,536,631
The City maintains four Enterprise Funds which are intended to be self- supporting. Financial segment
information as of and for the year ended December 31, 1993 is as follows:
This balance represents the cost of property contributed to the Enterprise Funds and Internal Service Funds by
the City, less depreciation thereof charged to operations. Changes occurring in the account during the year were
as follows:
Water Sewer Central
Utility Utility Garage Total
Balance - beginning of year $856,807 $707,072 $188,849 $1,752,728
Less: Depreciation on contributed assets (26,294) (38,935) - (65,229)
Balance - end of year
$8 $668,137 $188,849 $1,687,499
53
Water
Sewer
Refuse
Liquor
Total
Operating revenue
$1,126,533
$1,021,710
$1,556,768
$5204,404
$8,909,415
Depreciation expense
87,522
113,245
1,022
57,878
259,667
Operating income
47,346
(9,617)
240,223
189,018
466,970
Net income
(47,167)
87,859
186,689
59,291
286,672
Total operating transfers
(161,262)
(57,261)
(83,221)
(189,622)
(491,366)
Property, plant and equipment additions
246,842
200,490
-
203,301
650,633
Net working capital
936,400
2,430,997
748,169
965,450
5,081,016
Net cash provided by operating activities
150,916
(596,425)
204,010
156,279
(85,220)
Total assets
2,784,149
4,497,791
753,275
1,657,183
9,692,398
Total equity - contributed
830,513
668,137
-
-
1,498,650
Total equity - retained earnings
1,870,384
3,737,020
753,209
1,355,937
7,716,550
This balance represents the cost of property contributed to the Enterprise Funds and Internal Service Funds by
the City, less depreciation thereof charged to operations. Changes occurring in the account during the year were
as follows:
Water Sewer Central
Utility Utility Garage Total
Balance - beginning of year $856,807 $707,072 $188,849 $1,752,728
Less: Depreciation on contributed assets (26,294) (38,935) - (65,229)
Balance - end of year
$8 $668,137 $188,849 $1,687,499
53
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
A. PLAN DESCRIPTION
All full-time and certain part -time employees of the City of Columbia Heights are covered by defined
benefit pension plans administered by the Public Employee's Retirement Association of Minnesota
(PERA). PERA administers the Public Employee's Retirement Fund (PERF) and the Public
Employees' Police and Fire Fund ( PEPFF) which are cost- sharing, multiple -employer retirement plans.
PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated members are
covered by Social Security and Basic members are not. All new members must participate in the
Coordinated Plan. All police officers, firefighters, and peace officers who qualify for membership by
Statute are covered by the PEPFF. The payroll for employees covered by PERF and PEPFF for the
year ended December 31, 1993 was $2,601,202 and $1,144,340, respectively; the City's total payroll
was $4,170,741.
PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors
upon the death of eligible members. Benefits are established by State Statute, and vest after three years
of credited service. The defined retirement benefits are based on a member's average salary for any five
successive years of allowable service, age, and years of credit at termination of service. Two methods
are used to compute benefits for Coordinated and Basic members. The retiring member receives the
higher of step -rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under
Method 1, the annuity accrual rate for a Basic member is 2.0% of the average salary for each of the first
ten years of service and 2.5% for each remaining year. For a Coordinated member, the annuity accrual
rate is 1.0% of the average salary for each of the first ten years and 1.5% for each remaining year.
Using Method 2, the annuity accrual rate is 2.5% of the average salary for Basic members. and 1.5% for
Coordinated members. For PEPFF members, the annuity accrual rate is 2.5% for each year of service
through June 30, 1993. (Effective July 1, 1993, the annual accrual rate for PEPFF is 2.65 percent.)
For PERF members whose annuity is calculated using Method 1, and for all PEPFF members, a full
annuity is available when age plus years of service equal 90.
There are different types of annuities available to members upon retirement. A normal annuity is a
lifetime annuity that ceases upon the death of the retiree. No survivor annuity is payable. There are
also various types of joint and survivor annuity options available which will reduce the monthly
normal annuity amount, because the annuity is payable over joint lives. Members may also leave their
contributions in the fund upon termination of public service, in order to qualify for a deferred annuity at
retirement age. Refunds of contributions are available at any time to members who leave public
service, but before retirement benefits begin.
54
CITY OF COLUMBIA HEIGHTS MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
B. CONTRIBUTIONS REQUIRED AND CONTRIBUTIONS MADE
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. The City
makes annual contributions to the pension plans equal to the amount required by State Statutes.
According to Minnesota Statutes Chapter 356.215, Subdivision 4(g), the date of full funding required
for the PERF and the PEPFF is the year 2020. As part of the annual actuarial valuation, PERA's
actuary determines the sufficiency of the statutory contribution rates towards meeting the required full
funding deadline. The actuary compares the actual contribution rate to a "required" contribution rate.
Current combined statutory contribution rates and actuarially required contribution rates for the plans
,a are as follows:
Statutory Rates: Required
Employees Employer Rates*
PERF (Basic and
Coordinated Plans) 4.39% 4.67% 9.95%
PEPFF 8.00% 12.00% 18.60%
*The recommended rates scheduled above represent the required rates
for fiscal year 1993 contributions as reported in the July 1, 1992,
actuarial valuation reports.
Total contributions made by the City during the fiscal year ended December 31, 1993 were:
Percentage of
Amount Covered Payroll
Employees Employer Employees Employer
PERF $120,742 $133,218 4.64% 5.12%
PEPFF 91,547 137,321 8.00% 12.00%
Totals $212,289 $270,539
The City's contribution for the year ended December 31, 1993 to the PERF represented .1177 percent
of total contributions required of all participating entities. For the PEPFF, contributions for the year
ended December 31, 1993, represented .4512 percent of total contributions required of all participating
entities.
C. FUNDING STATUS AND PROGRESS
Pension Benefit Obligation
The "pension benefit obligation" is a standardized disclosure measure of the present value of pension
benefits, adjusted for the effects of projected salary increases and step -rate benefits, estimated to be
payable in the future as a result of employee service to date. The measure, which is the actuarial
present value of credited projected benefits, is intended to help users assess PERA's funding status on a
going - concern basis, assess progress made in accumulating sufficient assets to pay benefits when due,
and make comparisons among Public Employees' Retirement Systems and among employers. PERA
does not make separate measurements of assets and pension benefit obligation for individual employers.
55
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
The pension benefit obligations as of June 30, 1993 are shown below:
(In thousands)
Total pension
benefit obligation
Net assets available
for benefits, at cost
(Market Values for
PERF = $4,515,052;
PEPFF = $1,173,312)
Unfunded (assets in
excess of) pension
benefit obligation
PERF PEPFF
$5,163,766 $932,333
4,304,163 1,090,857
$859,603 ($158,524)
The measurement of the pension benefit obligation is based on an actuarial valuation as of June 30,
1993. Net assets available to pay pension benefits were valued as of June 30, 1993.
Changes in Benefit Provisions
Three bills enacted during the 1993 legislative session improved benefits for many members without a
material effect on the pension benefit obligation in the PERF or the PEPFF. The early retirement
incentive bill permitted a public employer to offer PERA's Basic and Coordinated members an increase
of one - fourth percent (.25%) in the formula multiplier for each year of service, up to the first 30 years,
or health insurance coverage to age 65. Also, the survivor protection bill provided benefits to either a
surviving spouse or children of PERF Coordinated Plan members who die before age 50. Lastly, the
Police and Fire benefit increase bill, which became effective July 1, 1993, permanently increased the
PEPFF formula multiplier from 2.5 percent to 2.65 percent of an individual's average salary over the
five highest consecutive years of earnings.
D. TEN -YEAR HISTORICAL TREND INFORMATION
Ten -year historical trend information is presented in PERA's Component Unit Financial Report for the
year ended June 30, 1993. This information is useful in assessing the pension plan's accumulation of
sufficient assets to pay pension benefits as they become due.
E. RELATED PARTY INVESTMENTS
As of June 30, 1993, and for the fiscal year then ended, PERA held no securities issued by the City or
other related parties.
56
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
Certain full -time and volunteer firefighters and policemen of the City participate in one of three single employer
defined benefit pension plans. A detailed presentation of pension benefits, contributions, and funding status for
each of the three plans is included in the notes that immediately follow this note to the financial statements. A
summary of the pension benefit obligation and net assets available for benefits at December 31, 1993 is
summarized as follows:
* 1992 amounts were used for the Police Relief because 1993 amounts were not available
A. PLAN DESCRIPTION
Volunteer firefighters of the City of Columbia Heights are members of the Columbia Heights Fire
Department Relief Association, Volunteer Division. The Division maintains a single- employer defined
benefit pension plan. It is governed by a Board of Trustees composed of the members of the Columbia
Heights City Council. The City Manager, Clerk- Treasurer, Chief of the Fire Department, and the
Public Safety Director of the City are ex- officio members of the Board of Trustees.
B. PENSION BENEFITS
The bylaws, as amended in August 1989, provide for monthly pensions of $16 per year of service, for
up to 30 years of service, for all Division members. Alternatively, members may elect a lump sum
payment of $2,300 per year of service. Both monthly and lump sum pensions begin vesting after 10
years of service and are fully vested after 20 years. Benefits are payable after retiree is at least 50 years
old. The Plan also provides for disability and survivor benefits.
The City of Columbia Heights levies property taxes at the direction of and for the benefits of the Fire
Relief Association, Volunteer Division and passes through State aids allocated to the Plan, all in
accordance with enabling State Statutes.
C. CONTRIBUTIONS REQUIRED AND CONTRIBUTIONS MADE
The Association's funding policy provides for periodic City contributions in accordance with State
Statutes. The minimum actuarially determined contribution required by Statutes is the annual normal
cost plus amortization of any unfunded actuarial liability using the entry age actuarial cost method.
Significant actuarial assumptions used to calculate contribution requirements were the same as these
used to compute the required reserves.
57
Fire Relief
Fire Relief
Total
Association -
Association -
Police
Single
Volunteer
Paid
Relief
Employer
Division
Division
Asssociation*
Plans
Pension benefit obligation
$549,936
$2,148,174
$4,685,115
$7,383,225
Net assets available for pension
benefits, at cost
909,384
1,694,983
3,225,552
5,829,919
Unfunded (assets in excess of)
pension benefit obligation
($359,448)
$453,191
$1,459,563
$1,553,306
* 1992 amounts were used for the Police Relief because 1993 amounts were not available
A. PLAN DESCRIPTION
Volunteer firefighters of the City of Columbia Heights are members of the Columbia Heights Fire
Department Relief Association, Volunteer Division. The Division maintains a single- employer defined
benefit pension plan. It is governed by a Board of Trustees composed of the members of the Columbia
Heights City Council. The City Manager, Clerk- Treasurer, Chief of the Fire Department, and the
Public Safety Director of the City are ex- officio members of the Board of Trustees.
B. PENSION BENEFITS
The bylaws, as amended in August 1989, provide for monthly pensions of $16 per year of service, for
up to 30 years of service, for all Division members. Alternatively, members may elect a lump sum
payment of $2,300 per year of service. Both monthly and lump sum pensions begin vesting after 10
years of service and are fully vested after 20 years. Benefits are payable after retiree is at least 50 years
old. The Plan also provides for disability and survivor benefits.
The City of Columbia Heights levies property taxes at the direction of and for the benefits of the Fire
Relief Association, Volunteer Division and passes through State aids allocated to the Plan, all in
accordance with enabling State Statutes.
C. CONTRIBUTIONS REQUIRED AND CONTRIBUTIONS MADE
The Association's funding policy provides for periodic City contributions in accordance with State
Statutes. The minimum actuarially determined contribution required by Statutes is the annual normal
cost plus amortization of any unfunded actuarial liability using the entry age actuarial cost method.
Significant actuarial assumptions used to calculate contribution requirements were the same as these
used to compute the required reserves.
57
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
During the year ended December 31, 1993, contributions totaling $43,617 (all employer) were made in
accordance with contribution requirements determined by an actuarial valuation of the Plan as of
December 31, 1992. The contributions represent normal cost only since there was no unfunded
actuarial liability. Benefits and contributions are not based on payroll; accordingly, there is no covered
payroll.
D. FUNDING STATUS
The amount shown on the following page as the "pension benefit obligation" is a standardized
disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary
increases, estimated to be payable in the future as a result of employee service to date. The measure is
the actuarial present value of credited projected benefits and is intended to (1) help users assess the
Plan's funding status on a going - concern basis, (2) assess progress being made in accumulating
sufficient assets to pay benefits when due, and (3) allow for comparisons among public employee
retirement plans. The measure is independent of the actuarial funding method used to determine
contributions to the Plan.
The pension benefit obligation was determined as part of an actuarial valuation of the plan as of
December 31, 1992. Significant actuarial assumptions used in determining the pension benefit
obligation include (a) a rate of return on the investment of present and future assets of 5.0% per year
compounded annually and (b) the assumption that benefits will not increase after retirement.
At December 31, 1993, the assets in excess of the pension benefit obligation were $359,448,
determined as follows:
Pension benefit obligation
Retirees and beneficiaries currently receiving benefits
and terminated employees not yet receiving benefits $352,387
Current employees:
Accumulated employee contributions including
allocated investment income -
Employer financed 197,549
Total pension benefit obligation 549,936
Net assets available for benefits, at cost
(market value was $934,089) 909,384
(Assets in excess of) pension benefit obligation ($359,448)
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
IE. HISTORICAL TREND INFORMATION
Three -Year Historical Trend Information
December 31,
1991 1992 1993
Net assets available for benefits, as a
percentage of pension benefit obligation 139% 156% 165%
Unfunded (assets in excess of) pension
benefit obligation, as a percentage of
annual covered payroll N/A N/A N/A
Employer contributions, as a
percentage of annual covered payroll N/A N/A N/A
Financial requirements of the Relief Association are determined in accordance with State Statutes rather
than actuarially.
Ten -Year Historical Trend Information
Ten -year historical trend information is presented in the Relief Association's Annual Financial Report
This information is useful in assessing the pension plan's accumulation of sufficient assets to pay
pension benefits as they become due.
F. RELATED PARTY INVESTMENTS
During 1993, the Association held no securities issued by the City or other related parties.
A. PLAN DESCRIPTION
Paid full -time regular firefighters of the City of Columbia Heights first employed by the City on or
prior to December 31, 1974 are members of the Columbia Heights Fire Relief Association, Paid
Division. The Division maintains a single - employer defined benefit pension plan. First Trust acts as
trustee for the beneficiaries. The City's covered payroll for members of the Paid Relief Association for
the year ended December 31, 1992 was $37,232 compared to a total City payroll of $4,170,741.
B. PENSION BENEFITS
A firefighter who completes at least 20 years of service as an active member of the Columbia Heights
Fire Department and has been a member of the Relief Association for at least 20 years, after age 50, is
entitled to a full service pension upon retirement. For the first 20 years of service, the individual is
entitled to 35/80 of base pay (base pay is defined as the salary of a first grade fireman). For each year
in excess of 20, an additional 1/80 is added up to a maximum of 45/80 of base pay for 30 or more years
of service. In addition and not subject to the above maximum, for each year over 25, a benefit of 1/2%
of base pay is added to the benefit. (The additional benefit is not subject to the post- retirement
adjustment provisions.)
59
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
A member is entitled to disability benefits as follows:
a) Less than 10 years service - 30/80 of base pay
b) 10 to 15 years service - 35/80 of base pay
c) 15 or more years service - 40/80 of base pay to age 50 at which time the benefit is recomputed
based on service assuming a minimum of 20 years of service.
Post - retirement adjustments ("Escalator "): Each time base pay is changed, payments to all benefit
recipients are simultaneously changed by the same percent that base pay is changed.
C. CONTRIBUTIONS REQUIRED AND CONTRIBUTIONS MADE
The Association's funding policy provides for periodic employer contributions at actuarially determined
rates that, expressed as percentages of annual covered payroll, are designed to accumulate sufficient
assets to pay benefits when due. The normal cost and actuarial accrued liability are determined using an
entry age actuarial funding method. Unfunded actuarial accrued liabilities are being amortized as a level
dollar amount over a period of 19 years.
During the year ended December 31, 1993, contributions totaling $99,445 (all employer) were made in
accordance with contribution requirements determined by an actuarial valuation of the Plan as of
December 31, 1992. Employer contributions represented 267%n of covered payroll. The employer
contributions consisted of $32,383 for normal cost and $67,062 for amortization of unfunded actuarial
accrued liability. Significant actuarial assumptions used to compute contribution requirements were the
same as those used to compute the required reserves.
D. FUNDING STATUS
The amount shown on the following page as the "pension benefit obligation" is a standardized
disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary
increases, estimated to be payable in the future as a result of employee service to date. The measure is
the actuarial present value of credited projected benefits and is intended to (1) help users assess the
Plan's funding status on a going -concern basis, (2) assess progress being made in accumulating
sufficient assets to pay benefits when due, and (3) allow for comparisons among public employee
retirement plans. The measure is independent of the actuarial funding method used to determine
contributions to the Plan.
The pension benefit obligation was determined as part of an actuarial valuation of the Plan as of
December 31, 1992. Significant actuarial assumptions used in determining the pension benefit
obligation include (a) a rate of return on the investment of present and future assets of 5.0% per year
compounded annually, (b) projected salary increases of 3.5% per year compounded annually, attributable
to inflation, and (c) the assumption that benefits will increase 3.5% per year after retirement.
M1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
At December 31, 1993, the unfunded pension benefit obligation was $453,191, determined as follows:
Pension benefit obligation
Retirees and beneficiaries currently receiving benefits
and terminated employees not yet receiving benefits
$1,798,020
Current employees:
Accumulated employee contributions including
allocated investment income
36,081
Employer financed
314,073
Total pension benefit obligation
2,148,174
Net assets available for benefits, at cost
(market value was $1,726,126)
1,694,983
Unfunded pension benefit obligation
$453,191
E. HISTORICAL TREND INFORMATION
Three -Year Historical Trend Information
December 31,
1991 1992 1993
Net assets available for benefits, as a
percentage of pension benefit obligation 67% 77% 79%
Unfunded (assets in excess of) pension
benefit obligation, as a percentage of
annual covered payroll 2165% 1342% 1217%
Employer contributions, as a
percentage of annual covered payroll 322% 323% 267%
Contributions made were in accordance with actuarially determined requirements.
Ten -Year Historical Trend Information
Ten -year historical trend information related to the pension plan is presented in the Relief Association's
Annual Financial Report. This information is useful in assessing the pension plan's accumulation of
sufficient assets to pay pension benefits as they become due.
F. RELATED PARTY INVESTMENTS
During 1993, the Association held no securities issued by the City or other related parties.
61
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
Amounts reported for this note are for 1992 because 1993 information was not available.
A. PLAN DESCRIPTION
All policemen fast employed by the City of Columbia Heights on or before June 15, 1972 are
members of the Columbia Heights Police Relief Association. The Association is a single employer
pension plan. It is governed by a Board of Directors consisting of members of the Association
regardless of whether such members are active or retired members of the Columbia Heights Police
Department. The City's payroll for members of the Relief Association for the year ended December 31,
1992 was $157,344 compared to a total City payroll of $4,027,556.
B. PENSION BENEFITS
A policeman who completes at least 20 years as an active member of the Columbia Heights Police
Department and has been member of the Relief Association for least 20 years, after age 50, is entitled
to a full service pension upon retirement. The service pension prescribed by the Relief Association's
by -laws is 35/80 of base pay (base pay is defined as the salary of a top patrolman). For each year in
excess of 20, an additional 1/80 is added up to a maximum of 40/80 of base pay for 25 or more years of
service. In addition, and not subject to the above maximum for each year over 25, a benefit of 1/2% of
base pay is added to the benefit. (The additional benefit is not subject to the post - retirement adjustment
provisions.)
A member is entitled to disability benefits of 35/80 of salary at the time of the disability.
C. CONTRIBUTIONS REQUIRED AND CONTRIBUTIONS MADE
The Association's funding policy provides for periodic employer contributions at actuarially determined
rates that, expressed as percentages of annual covered payroll, are designed to accumulate sufficient
assets to pay benefits when due. The normal cost and actuarial accrued liability are determined using an
entry age actuarial funding method. Unfunded actuarial accrued liabilities are being amortized as a level
dollar amount over a period of 18 years.
During the year ended December 31, 1992, contributions totaling $213,216 ($204,719 employer and
$8,497 employees) were made in accordance with contribution requirements determined by an actuarial
valuation of the Plan as of December 31, 1990. The employer contribution consisted of $43,932 for
normal cost and $160,787 for amortization of the unfunded actuarial accrued liability. The employee
contributions were entirely for normal cost. Employer and employee contributions represented 137%
and 5.7 %, respectively, of covered payroll.
D. FUNDING STATUS
The Governmental Accounting Standards Board (GASB) requires disclosure of the total pension benefit
obligation as determined by a standardized measurement of the actuarial present value of estimated
pension benefits that will be paid in future years as a result of employee services performed to date. A
standardized measure of the pension benefit obligation was adopted by GASB to enable readers of the
financial statements to (1) assess the Association's funding status on a going - concern basis, (2) assess
progress made in accumulating sufficient assets to pay benefits when due, and (3) make comparisons
among relief associations. This measurement is independent of the funding method used to determine
required contributions.
The pension benefit obligation was determined as part of an actuarial valuation of the plan as of
December 31, 1992.
62
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
A variety of significant actuarial assumptions are used to determine the standardized measure of the
pension benefit obligation and these assumptions are as follows:
1) A rate of return on the investment of present and future assets of 5.0% per year compounded
annually.
2) Projected salary increases of 3.5% per year compounded annually, attributable to inflation.
3) The assumption that benefits will increase 3.5% per year after retirement.
At December 31, 1992, the unfunded pension benefit obligation was as follows:
Pension benefit obligation
Retirees and beneficiaries currently receiving benefits
and retired policemen entitled
to benefits, but not yet receiving them
$3,130,752
Current employees
Accumulated employee contributions including
allocated investment income
153,476
Employer financed
1,400,887
Total pension benefit obligation
4,685,115
Net assets available for benefits, at cost
(market value was $3,367,799)
3,225,552
Unfunded pension benefit obligation
$1,459,563
The total pension benefit obligation as of January 1, 1992 was $4,634,966. During the year, the Plan
experienced a net change of $50,149 in the pension benefit obligation.
E. HISTORICAL TREND INFORMATION
Three -Year Historical Trend Information
December 31,
1990 1991 1992
Net assets available for benefits, as a
percentage of pension benefit obligation 61% 64% 69%
Unfunded (assets in excess of) pension
benefit obligation, as a percentage of
annual covered payroll 1238% 1110% 975%
Employer contributions, as a
percentage of annual covered payroll 131% 136% 137%
Financial requirements of the Relief Association are determined in accordance with State Statutes rather
than actuarially.
Ten -Year Historical Trend Information
Ten -year historical trend information related to the pension plan is presented in the Relief Association's
Annual Financial Report. The information is presented to enable the reader to assess the progress made
by the Plan in accumulating sufficient assets to pay pension benefits as they become due.
63
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
F. RELATED PARTY INVESTMENTS
During 1992, the Association held no securities issued by the City or other related parties.
Note 20 DEFERRED COMPENSATION PLAN
The government offers its employees a deferred compensation plan created in accordance with Internal Revenue
Code Section 457. The Plan, available to all government employees, permits them to defer a portion of their
salary until future years. Participation in the Plan is optional. The deferred compensation is not available to
employees until termination, retirement, oath, or unforeseeable emergency.
All amounts of compensation deferred under the Plan, all property and rights purchased with those amounts, and
all income attributable to those amounts, property, or rights are (until paid or made available to the employee or
other beneficiary) solely the property and rights of the government subject only to the claims of the
government's general creditors. Participants' rights under the Plan are equal to those of general creditors of the
government in an amount equal to the fair market value of the deferred account for each participant.
It is the opinion of management that the government has no liability for losses under the Plan but does have the
duty of due care that would be required of an ordinary prudent investor. The government believes that it is
unlikely that it will use the assets to satisfy the claims of general creditors in the future.
Investments are managed by the Plan's trustee under one of four investment options, or a combination thereof.
The choice of the investment option(s) is made by the participants. Assets of the Plan are reflected in these
statements in an Agency Fund at market value.
Note 21 COMMITMENTS AND CONTINGENCIES
A. RISK MANAGEMENT
Although the City carries insurance for current risks, there is no coverage maintained for possible
losses arising from occurrences in certain previous years. The City is not aware of any unreported or
pending claims which could have a material effect on the City. Existing litigation is discussed below.
During 1989, the HRA was added to the City of Columbia Heights Workers' Compensation Policy.
The policy is a premium refund option plan which has an established minimum premium that both the
City and the HRA pay. The policy also has a maximum premium based on the number of claims and
the cost of the claims during the year. Under the terms of this policy, the potential cost to the HRA
could be significantly higher than the minimum premiums paid. The HRA is aware of no claims that
would result in additional premium payments at this time. In February 1991, the HRA purchased its
own workers' compensation policy which is not subject to the minimum /maximum premium
provisions. _
B. LITIGATION
The City had the usual and customary type of miscellaneous claims pending at year -end, mostly of a
minor nature. The HRA has been a named defendant in litigation alleging failure to perform under the
terms and conditions of an amendment to an assessment agreement. The HRA won summary judgment
on all claims on December 11, 1993, however, the plaintiff has appealed this judgment. If the
judgment is reversed, the potential range of loss is from zero to $1.2 million where the most
reasonable estimate is $230,000 plus interest from 1990. The HRA's attorney estimates the
probability of an unfavorable outcome to be approximately 15 %. The HRA's insurance carrier has
denied coverage. I
64 1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 1993
C . FEDERAL AND STATE FUNDS
Amounts received or receivable from federal and state agencies are subject to agency audit and
adjustment. Any disallowed claims, including amounts already collected, may constitute a liability of
the applicable funds. The amount, if any, of funds which may be disallowed by the agencies cannot be
determined at this time although the HRA expects such amounts, if any, to be immaterial.
D. COMMITTED CONTRACTS
At December 31, 1993 the City was committed to the following contracts:
Completed
Contract Through Committed
Authorized 12/31/93 Contract
Library Project $66,105 $ - $66,105
Note 22 PRIOR PERIOD ADJUSTMENT
Beginning in 1993, the City changed the expense recognition policy for MWCC final cost allocations from the
cash basis to the accrual basis. This change was made because these allocations were typically not available at
the time the financial statements were prepared. This information is now available earlier in the year.
A prior period adjustment was made to the Enterprise Sewer Fund of $138,262 to account for this change.
Note 23 SUBSEOUENT EVENTS
The paid division of the Columbia Heights Fire Relief Association was merged into the Public Employers
Retirement Association (PERA) effective January 1, 1994. The Columbia Heights Police Relief Association
was scheduled to merge into PERA effective 5/1/94. It is expected that these mergers will result in future
savings in pension costs to the City.
Note 24 CHANGES IN COMPARATIVE STATEMENTS
Prior to 1993, the financial activity of the library was accounted for in the City's General Fund. The library's
financial activity is now accounted for in a separate Special Revenue Fund. Prior year comparative amounts
have not been restated for this change.
65
CH
me
CITY OF COLUMBIA HEIGHTS, M NNESOTA
COMBINING,
INDIVIDUAL FUND
AND ACCOUNT GROUP
FINANCIAL STATEMENTS
67
CH
CITY OF COLUMBIA HEIGHTS, MINNESOTA
F,
68 1
GENERAL FUND
The Home Rule Charter of the City of Columbia Heights provides in
Section 69, Subdivision (c): "A General Fund for the support of
such other funds and for the payment of such expenses of the City
as the Council may deem proper. Into this fund shall be paid all
monies not herein provided to paid (sic) into any other fund."
.'
CH
70
CITY OF COLUMBIA HEIGHTS, MINNESOTA
' CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND Statement 6
'BALANCE SHEET
December 31, 1993
With Comparative Amounts For December 31, 1992
Assets 1993 1992
' Cash and cash equivalents $3,139,309 $3,072,563
Receivables:
' Accounts
11,001
12,451
Taxes:
Unremitted
49,259
31,796
Delinquent
123,285
109,305
Interest
10,515
18,145
Due from other governmental units
56,896
49,224
from other funds
149,376
-
'Due
Due from component unit
7,648
3,827
Prepaid expense
9,496
320
' Total assets
$3,556,785
$3,297,631
' Liabilities and Fund Balance
Liabilities:
'
Accounts payable
$98,670
$63,536
Accrued salaries and withholdings payable
120,105
104,520
Due to other governmental units
4,526
66,829
' Due to component unit
3,510
4,075
Deferred revenue
148,035
132,805
Total liabilities
374,846
371,765
Fund Balance:
Reserved for prepayments
9,496
320
' Unreserved:
Designated for subsequent years' expenditures
17,771
39,836
Designated for working capital
3,154,672
2,885,710
' Total fund balance
3,181,939
2,925,866
Total liabilities and fund balance
$3,556,785
$3,297,631
71
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND Statement 7
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - Page 1 of 2
BUDGET AND ACTUAL
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Faded December 31, 1992
Revenues:
Taxes
Licenses and permits
Intergovernmental
Charges for services
Fines and forfeitures
Interest
Other revenues:
Miscellaneous
Proceeds from sale of land
Total revenues
Expenditures:
General government:
Council
Manager
Legal
Finance and elections
Assessing
Planning
General government buildings
Total general government
Public safety:
Policelanimal/civil defense
Fire
Inspections
Total public safety
Public works:
Engineering
Maintenance
Total public works
Other departments:
Sanitation
Parks and recreation
Library
Contingencies
Total other departments
1993
Over
(under) 1992
Budget Actual Budget Actual
0
t
$2,082,715
$2,060,355
($22,360)
$2,388,718
152,450
135,545
(16,905)
125,275
3,157,394
3,181,600
24,206
3,238,950
'
341,153
347,513
6,360
349,875
112,150
89,464
(22,686)
104,673
120,000
179,000
59,000
136,814
'
29,750
20,640
(9,110)
19,099
500
-
(500)
500
,
5,996,112
6,014,117
18,005
6,363,904
247,166
186,245
(60,921)
178,063
'
295,544
294,803
(741)
241,420
176,874
176,788
(86)
174,654
529,382
503,354
(26,028)
503,318
,
105,469
105,248
(221)
108,272
28,680
22,571
(6,109)
16,352
207,970
152,594
(55,376)
134,716
'
1,591,085
1,441,603
(149,482)
1,356,795
1,889,120
1,877,463
(11,657)
1,745,072
733,987
680,944
(53,043)
680,973
132,190
120,865
(11,325)
137,743
2,755,297
2,679,272
(76,025)
2,563,788
'
258,234
228,920
(29,314)
246,767
'
715,566
578,070
(137,496)
572,533
973,800
806,990
(166,810)
819,300
,
150,651
149,054
(1,597)
176,216
1,096,652
977,911
(118,741)
998,970
-
-
-
383,933
1,367
268
(1,099)
18,204
1,248,670
1,127,233
(121,437)
1,577,323
,
72 Total expenditures 6,568,852 6,055,098 (513,754) 6,317,206
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND Statement 7
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - Page 2 of 2
BUDGET AND ACTUAL
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Ended December 31, 1992
Revenues over (under) expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance - January 1
Residual equity transfers
Fund balance - December 31
2,925,866
86,598
$3,181,939
3,033,095
$2,925,866
73
1993
Over
(under)
1992
Budget
Actual
Budget
Actual
($572,740)
($40,981)
$531,759
$46,698
374,838
406,961
32,123
493,439
(196,757)
(196,505)
252
(647,366)
178,081
210,456
32,375
(153,927)
($394,659)
169,475
$564,134
(107,229)
2,925,866
86,598
$3,181,939
3,033,095
$2,925,866
73
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND Statement 8
SCHEDULE OF REVENUES -
BUDGET AND ACTUAL
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Faded December 31, 1992
Revenues:
Property taxes:
Ad valorem
Penalties and interest
Total taxes
Licenses and permits:
Licenses
Permits
Total licenses and permits
Intergovernmental:
Federal grants:
Civil defense
State grants:
State grant
Local government aid
Property tax relief
Law officer training
Shade tree
Police Relief Association
Fire Relief Association
County aid:
Street maintenance
County grant
School district
Total intergovernmental
Charges for services:
General government
Library
Public safety
Public works
Parks and recreation
Total charges for services
Fines and forfeitures
Library
Public safety
Total fines and forfeitures
Other revenues:
Interest earned on investments
Miscellaneous
Proceeds from sale of land
Other refunds
Total other revenues
Total revenues
74
1993
Over
(under)
Budget Actual Budget
$2,075,715 $2,047,566 ($28,149)
7,000 12,789 5,789
2,082,715 2,060,355 (22,360)
88,450 77,276 (11,174)
64,000 58,269 (5,731)
152,450 135,545 (16,905)
1992
A -.-1
$2,379,700
9,018
2,388,718
80,081
45,194
125,275
4,185 4,910 725 3,802 ,
-
370
370
12,081
1,919,393
1,919,439
46
2,022,119
1,008,951
1,009,673
722
961,888
8,000
7,050
(950)
6,263
-
5,000
5,000
5,000
111,545
128,607
17,062
126,246
61,376
52,621
(8,755)
55,999
18,060
18,060
-
18,060
-
4,325
4,325
9,830
25,884
31,545
5,661
17,662
3,157,394
3,181,600
24,206
3,238,950
32,853
43,844
10,991
33,178
-
-
-
7,349
114,100
126,130
12,030
113,974
29,800
28,526
(1,274)
43,338
164,400
149,013
(15,387)
152,036
341,153
347,513
6,360
349,875
-
-
-
9,422
112,150
89,464
(22,686)
95,251
112,150
89,464
(22,686)
104,673
120,000
179,000
59,000
136,814
27,250
19,203
(8,047)
17,083
500
-
(500)
500
2,500
1,437
(1,063)
2,016
150,250
199,640
49,390
156,413
$5,996,112
$6,014,117
$18,005
$6,363,904
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND
1 SCHEDULE OF EXPENDITURES -
BUDGET AND ACTUAL
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Ended December 31, 1992
Statement 9
'
1993 Actual
Supplies
Over
'
Personal
and
Capital
(under)
1992
Budget
Services
Services
Outlay
Total
Budget
Actual
Expenditures:
General government:
Council and manager:
Council
$247,166
$103,965
$82,280
$-
$186,245
($60,921)
$178,063
Manager
295,544
265,193
29,610
294,803
(741)
241,420
Legal
176,874
176,788
=
176,788
(86)
174,654
Total council and manager
719,584
369,158
288,678
0
657,836
61,748
594,137
Administrative services:
'
Finance
504,740
373,464
64,583
46,020
484,067
(20,673)
464,250
Elections
24,642
14,405
4,882
-
19,287
(5,355)
39,068
Assessing
105,469
36,972
67,924
352
105,248
(221)
108,272
' Planning
28,680
8,194
14,377
-
22,571
(6,109)
16,352
General government buildings
207,970
5,492
123,433
23,669
152,594
55,376
134,716
Total administrative services
871,501
438,527
275,199
70,041
783,767
817,734)
762,658
Total general government
1,591,085
807,685
563,877
70,041
1,441,603
149,482
1,356,795
'
Public safety:
Police
1,848,706
1,691,008
140,879
12,356
1,844,243
(4,463)
1,714,605
Fire
733,987
625,921
50,572
4,451
680,944
(53,043)
680,973
' Inspections
132,190
108,134
12,731
-
120,865
(11,325)
137,743
Civil defense
27,702
11,849
7,970
956
20,775
(6,927)
20,475
Animal control
12,712
-
12,445
-
12,445
(267)
9,992
' Total public safety
2,755,297
2,436,912
224,597
17,763
2,679,272 6,025
2,563,788
Public works, highways and streets:
Engineering
258,234
194,779
31,929
2,212
228,920
(29,314)
246,767
Streets
561,119
231,012
192,327
593
423,932
(137,187)
444,593
Street lighting
109,800
1,174
108,544
-
109,718
(82)
91,148
Traffic signs /signals
44,647
30,766
13,654
-
44,420
(227)
36,792
Total public works, highways and streets
973,800
457,731
346,454
2,805
806,990 166,810
819,300
Other departments:
Sanitation
150,651
36,483
110,321
2,250
149,054
(1,597)
176,216
Parks and recreation
1,096,652
648,994
295,652
33,265
977,911
(118,741)
998,970
' Library
-
-
-
-
-
383,933
Contingencies
1,367
268
_
268
1,099
18,204
Total other departments
1,248,670
685,477
406,241
35,515
1,127,233 121,437
1,577,323
' Total expenditures
$6,568,852 $4,387,805
$1,541,169
$126,124 $6,055,098
($513,754)
$6,317,206
75
CH
76
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1 SPECIAL REVENUE FUNDS
' Special Revenue Funds are used to account for the proceeds of
specific revenue sources which finance specified activities as
required by law or administrative regulation.
' Municipal State Aid Fund - maintained according to State
Statute for maintenance and construction of streets or
municipal state aid systems.
' Cable Television Fund - established to account for
revenues and expenditures associated with cable
�a television franchise.
Paratransit Fund - established by agreement with the
�'
3p Minnesota Department of Transportation to account for
the receipt of State grants and rider fees and expenditures
for service.
D.A.R.E. Program Fund - established to account for
a�0 revenues and expenditures of D.A.R.E. (Drug
Awareness) Program.
' `yU
revenues and expenditures off the library.
to account for
racy
' Housing Mortgage Fund - established to account for
3,n) refinancing proceeds which are n to restricted for debt
' service.
Recreation Contributed Projects Fund - established to
monitor contributions for recreational activities and
' elated expenditures.
Contributed Projects Fund - established to monitor
' 3 contributions and elated expenditures.
Community Police Fund - established in 1992 to account
-77 for revenues and expenditures associated with grant
' received for Community Police Program for Hilltop.
Project Pride - established in 1992 to ensure that every
' resident of the City has access to recreation programs.
Parking Ramp Fund - established to account for
' dqv revenues from parking ramp assessment that are to be
used for redevelopment.
' Confiscated Property - established to account for funds
5 from property confiscated by the police department.
77
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET j
December 31, 1993
With Comparative Totals For December 31, 1992
Assets
Cash and investments
Cash and investments held in escrow
Receivables:
Accounts
Special assessments
Interest
Due from other governmental units
Due from other funds
Prepaid expense
Total assets
Liabilities and fund balance
Liabilities:
Accounts payable
Accrued salaries and withholdings payable
Contracts payable - retained percentage
Due to other governmental units
Due to other funds
Deferred revenue
Deposits
Total liabilities
Fund balance (deficit):
Reserved for prepayments
Reserved for program expenditures
Unreserved:
Designated for subsequent years' expenditures
Undesignated
Total fund balance (deficit)
Total liabilities and fund balance
W.
Municipal
n�J
�� y4
State
Cable
D.A.R.E.
Aid
Television
Paratransit
Program
Library
$49,458
$301,852
$56,680
$2,727
$30,370
-
19,063
9,879
-
-
-
1,343
306
-
-
30,945
3,909
13,873
-
-
180
225
-
-
250
$80,583
$326,392
$80,738
$2,727
$30,620
$ - $1,248 $28,219 $ - $2,881
1,226 - - - 1,452
418
1,226 1,248 28,219 0 4,751
180 225 - - 250
- 178 - - 191
79,177 324,741 52,519 2,727 25,428
79,357 325,144 52,519 2,727 25,869
$80,583 $326,392 $80,738 $2,727 $30,620
Statement 10
79
Recreation
Housing
Contributed
Contributed
Community
Project
Parking
Confiscated
Totals
' Mortgage
Projects
Projects
Police
Pride
Ramp
Property
1993
1992
$12,727
$24,111
$17,804
$=
$3,428
$311,282
$2,340
$812,779
$451,823
446,352
446,352
433,966
-
28,942
32,806
-
-
-
-
-
528,045
528,045
561,631
56
-
-
-
-
1,379
-
3,084
2,531
-
-
-
31,768
-
-
-
80,495
73,240
' -
-
-
-
-
-
-
-
105,026
-
-
-
-
-
-
-
655
-
$459,135
$24,111
$17,804
$31,768
$3,428
$840,706
$2,340
$1,900,352
$1,661,023
$
$4,644
$
$
$
$
$
$36,992
$12,473
'
=
=
=
=
=
2,678
640
-
-
-
-
-
-
-
-
4,477
418
-
1 -
-
-
11,564
-
-
-
11,564
105,026
-
-
-
26,667
-
528,045
-
554,712
594,989
-
180
-
-
-
-
-
180
-
0
4,824
0
38,231
0
528,045
0
606,544
717,605
' -
655
-
446,352
-
-
-
-
-
-
446,352
433,966
-
-
-
-
-
-
-
369
750
12,783
19,287
17,804
6,463
3,428
312,661
2,340
846,432
508,702
459,135
19,287
171804
(6,463)
3,428
312,661
2,340
1,293,808
943,418
$459,135
$24,111
$17,804
$31,768
$3,428
$840,706
$2,340
$1,900,352
$1,661,023
79
CITY OF COLUMBIA HEIGHTS, MINNESOTA �.
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND 1
CHANGES IN FUND BALANCE
For The Year Ended December 31, 1993
With Comparative Totals For The Year Ended December 31, 1992
Revenues:
Taxes
Special assessments
Intergovernmental
Fees/program revenue
Interest
Other revenues:
Miscellaneous
Contributions
Total revenues
Expenditures:
Parks and recreation:
Personal services
Supplies
Other services and charges
Capital outlay
Other.
Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance (deficit) - January 1
Fund balance (deficit) - December 31
:1
1
Municipal
State
Cable
D.A.R.E.
Aid
Television
Paratransit
Program
Library
,
$=
$_
$=
$=
$378,979
,
424,610
-
136,542
-
-
-
73,154
20,537
-
17,017
-
22,867
5,217
-
-
-
3,909
3,250
30
63
-
-
-
1,663
'
424,610
99,930
165,546
1,693
396,059
35,499
908
-
-
260,323
842
1,335
589
3,771
63,771
22,054
15,471
155,005
736
50,531
175,266
1,815
-
-
1,866
233,661
19,529
155,594
4,507
376,491
190,949
80,401
9,952
(2,814)
19,568
L
10,000
2,500
12,590
'
(48,690)
(45,928)
(6,217)
-
(6,289)
(48,690)
(45,928)
3,783
2,500
6,301
142,259
34,473
13,735
(314)
25,869
(62,902)
290,671
38,784
3,041
-
'
$79,357
$325,144
$52,519
$2,727
$25,869
Statement 11
13,346 (764) 9,523 (8,424) (661) 118,841 2,340 432,257 616,068
-
c/
-
6,667
-
-
- 31,757
110,669
-
-
Recreation
-
v
-
- (113,624)
v
0
0
Housing
Contributed
Contributed
Community
Project
Parking
Confiscated
Totals
' Mortgage
Projects
Projects
Police
Pride
Ramp
Property
1993
1992
(4,706)
4,089
193,820
- 943,418
272,983
$459,135
$-
$-
$-
$-
$-
$-
$-
$378,979
$ -
-
-
-
-
-
95,366
-
95,366
95,366
-
-
-
40,000
-
-
-
601,152
266,023
-
6,666
-
117,374
92,761
'
13,346
=
=
23,475
64,905
19,970
-
-
-
-
-
-
2,340
9,592
521,568
' -
60,790
38,710
-
333
-
-
101,496
45,106
13,346
60,790
38,710
46,666
333
118,841
2,340
1,368,864
1,040,794
-
-
-
-
532
-
-
532
545
' =
43,172
290
43,462
31,051
18,382
172
=
=
18,554
13,455
-
-
-
-
-
-
-
-
3,519
' -
-
-
55,090
-
-
-
351,820
51,327
-
-
12,513
-
-
-
-
82,821
4,001
9,457
253,254
183,381
=
=
7,217
=
=
=
=
186,164
137,447
0
61,554
29,187
55,090
994
0
0
936,607
424,726
13,346 (764) 9,523 (8,424) (661) 118,841 2,340 432,257 616,068
-
-
-
6,667
-
-
- 31,757
110,669
-
-
(6,500)
-
-
-
- (113,624)
56,302
0
0
(6,500)
6,667
0
0
0 (81,867)
54,367
'
13,346
(764)
3,023
(1,757)
(661)
118,841
2,340 350,390
670,435
445,789
20,051
14,781
(4,706)
4,089
193,820
- 943,418
272,983
$459,135
$19,287
$17,804
($6,463)
$3,428
$312,661
$2,340 $1,293,808
$943,418
RE
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - MUNICIPAL STATE AID STREET FUND
Statement 12
STATEMENT OF REVENUES, EXPENDITURES AND
,
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Ended December 31, 1992
1993
,
Over
(under)
1992
Budget
Actual
Budget
Actual
Revenues:
Intergovernmental:
State of Minnesota:
Maintenance
$114,278
$143,466
$29,188
$114,278
,
Construction
114,000
281,144
167,144
22,747
Total revenues
228,278
424,610
196,332
137,025
,
Expenditures:
Maintenance:
Personal services
10,800
9,600
(11200)
9,254
,
Supplies
1,150
834
(316)
120
Other services and charges
Capital outlay
21,398
-
21,385
350
(13)
350
25,115
23,336
Construction:
Personal services
-
25,899
25,899
21,229
Supplies
-
8
8
-
,
Other services and charges
-
669
669
1,029
Capital outlay
-
174,916
174,916
109,010
Total expenditures
33,348
233,661
200,313
189,093
Revenues over (under) expenditures
194,930
190,949
(3,981)
(52,068)
Other financing sources (uses):
Operating transfers in
-
-
-
3,303
Operating transfers (out):
Maintenance
(48,690)
(48,690)
-
(3,303)
Total other financing sources (uses)
(48,690)
(48,690)
0
0
Net increase (decrease) in fund balance
$146,240
142,259
($3,981)
(52,068)
Fund balance (deficit) - January 1
(62,902)
(10,834)
Fund balance (deficit) - December 31
$79,357
($62,902)
t
82
,
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - CABLE TELEVISION FUND Statement 13
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31, 1993
1 With Comparative Actual Amounts For The Year Faded December 31, 1992
'
1993
Over
(under)
1992
'Budget
Actual
Budget
Actual
Revenues:
Franchise fees
$68,000
$73,154
$5,154
$72,861
Interest
8,500
22,867
14,367
14,354
Other revenues:
Miscellaneous
4,100
3,909
(191)
54,683
Total revenues
80,600
99,930
19,330
141,898
Expenditures:
Personal services
974
908
(66)
1,138
Supplies
1,945
1,335
(610)
821
Other services and charges
40,590
15,471
(25,119)
28,246
Capital outlay
30,900
1,815
(29,085)
300
Total expenditures
1
74,409
19,529
(54,880)
30,505
' Revenues over expenditures
6,191
80,401
74,210
111,393
Other financing sources (uses):
Operating transfers (out)
(46,520)
(45,928)
592
(45,989)
' Net increase (decrease) in fund balance
($40,329)
34,473
$74,802
65,404
Fund balance - January 1
290,671
225,267
Fund balance - December 31
$325,144
$290,671
1 83
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - PARATRANSIT FUND Statement 14
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Ended December 31, 1992
Revenues:
Intergovernmental
Paratransit fees
Interest
Other revenues:
Miscellaneous
Total revenues
Expenditures:
Supplies
Other services and charges
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance - January 1
Fund balance - December 31
J
84
38,784
$52,519
10,823
$38,784
1993
Over
(under)
1992
Budget
Actual
Budget
Actual
$129,601
$136,542
$6,941
$115,665
22,020
20,537
(1,483)
18,055
-
5,217
5,217
1,885
-
3,250
3,250
16,060
151,621
165,546
13,925
151,665
610
589
(21)
480
155,644
155,005
(639)
126,214
156,254
155,594
(660)
126,694
(4,633)
9,952
14,585
24,971
10,000
10,000
-
10,000
(7,362)
(6,217)
1,145
(7,010)
2,638
3,783
1,145
2,990
($1,995)
13,735
$15,730
27,961
38,784
$52,519
10,823
$38,784
C'/
85
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - D.AILE. PROGRAM
Statement 15
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31, 1993
' . With Comparative Actual Amounts For The Year Ended December 31, 1992
'
1993.
Over
(under)
1992
Budget
Actual
Budget
Actual
Revenues:
Interest
$ -
$ -
$ -
$127
Other revenues:
Miscellaneous
-
30
30
-
Contributions
2,500
1,663
(837)
1,177
Total revenues
2,500
1,693
(807)
1,304
Expenditures:
Supplies
3,800
3,771
(29)
1,619
Other services and charges
11055
736
(319)
367
ITotal expenditures
4,855
4,507
(348)
1,986
Revenues over (under) expenditures
(2,355)
(2,814)
(459)
(682)
Other financing sources:
Operating transfers in
2,500
2,500
-
2,000
Total other financing sources
2,500
2,500
0
2,000
1 Net increase (decrease) in fund balance
$145
(314)
($459)
1,318
Fund balance - January 1
3,041
1,723
Fund balance - December 31
$2,727
$3,041
C'/
85
CITY OF COLUMBIA HEIGHTS, MINNESOTA j
SPECIAL REVENUE FUND - LIBRARY FUND Statement 16
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Faded December 31, 1992
Revenues:
Taxes
Charges for services
Other revenues:
Miscellaneous
Total revenues
Expenditures:
Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Total other financing sources (uses)
Net increase in fund balance
Fund balance - January 1
Fund balance - December 31
86 l/
1993
Over
(under) 1992
Budget Actual
Budget Actual
$378,979 $378,979
$ - $ -
16,900 17,017
117 -
- 63
63 -
260,332
63,896
50,607
9,720
384,555
11,324
260,323
63,771
50,531
1,866
376,491
19,568
12,590 12,590
- (6,289)
12,590 6,301
$23,914 25,869
$25,869
(9) -
(125) -
(76) -
(7,854) -
(8,064) 0
8,244 0
(6,289) -
(6,289) 0
$1,955 -
$0
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REVENUE FUND - HOUSING MORTGAGE
Statement 17
'SPECIAL
COMPARATIVE STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Ended December 31, 1992
1993
1992
Revenues:
Interest
$13,346
$264
Other revenues:
Miscellaneous
-
445,525
Total revenues
13,346
445,789
Expenditures
-
-
Revenues over expenditures
13,346
445,789
Fund balance - January 1
445,789
-
! Fund balance - December 31
r
r
1
$459,135
$445,789
r
'87
r
CITY OF COLUMBIA HEIGHTS, MINNESOTA -�
SPECIAL REVENUE FUND - RECREATION CONTRIBUTED PROJECTS S Statement 18
COMPARATIVE STATEMENT OF REVENUES, EXPENDITURES AND '
CHANGES IN FUND BALANCE
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Ended December 31,1992 .
1993 1992 '
Revenues:
Contributions $60,790 $24,889
Expenditures:
Supplies 43,172 30,367
Other services and charges 18,382 13,043 ,
Capital outlay - 3,519
Total expenditures 61,554 46,929
Revenues over (under) expenditures (764) (22,040)
Fund balance - January 1 20,051 42,091 ,
Fund balance - December 31 $19,287 $20,051
1
r
1
1
1
1
i
1
88 "
1
s
CITY OF COLUMBIA HEIGHTS, MINNESOTA n
SPECIAL REVENUE FUND - CONTRIBUTED PROJECTS Statement 19
COMPARATIVE STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
1 For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Faded December 31, 1992
� L--a9
1993
1992
Revenues:
Contributions
$38,710
$19,040
Expenditures:
Supplies
12,513
961
Other services and charges
9,457
2,410
Capital outlay
7,217
4,801
Total expenditures
29,187
8,172
Revenues over expenditures
9,523
10,868
Other financing sources (uses):
Operating transfers (out)
(6,500)
-
Net increase in fund balance
3,023
10,868
Fund balance - January 1
14,781
3,913
Fund balance - December 31
$17,804
$14,781
� L--a9
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - COMMUNITY POLICE Statement 20
COMPARATIVE STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Ended December 31, 1992
Revenues:
Intergovernmental
Fees/program revenues
Total revenues
Expenditures:
Personal services
Revenues over (under) expenditures
Other financing sources:
Operating transfers in
Net increase (decrease) in fund balance
Fund balance (deficit) - January 1
Fund balance (deficit) - December 31
90 V
1993
1992
$40,000
$13,333
6,666
1,667
46,666
15,000
55,090 19,706
(8,424) (4,706)
6,667 -
(1,757) (4,706)
(4,706) -
($6,463) ($4,706)
sT �
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - PROJECT PRIDE
Statement 21
COMPARATIVE STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Ended December 31, 1992
1
1993
1992
Revenues:
Fees/program revenues
$ -
$178
Interest
-
252
Other revenues:
Miscellaneous
-
5,300
Contributions
333
-
Total revenues
333
5,730
Expenditures:
Personal services
532
545
Supplies
290
684
Other services and charges
172
412
Total expenditures
994
1,641
Revenues over (under) expenditures
(661)
4,089
Fund balance - January 1
4,089
-
Fund balance - December 31
$3,428
$4,089
X91
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - PARKING RAMP Statement 22
COMPARATIVE STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 1993
With Comparative Actual Amounts For The Year Ended December 31, 1992
Revenues:
Special assessments
Interest
Total revenues
Expenditures
Revenues over expenditures
Other financing sources:
Operating transfers in
Net increase in fund balance
Fund balance - January 1
Fund balance - December 31
V
92
$95,366
23,475
118,841
118,841
118,841
193,820
$312,661
1992 '
$95,366
3,088
98,454
98,454
95,366
193,820 '
$193,820
DEBT SERVICE FUNDS
The Debt Service Funds are used to account for the collection of tax
levies and other revenues and to record the payment and interest on
outstanding General Obligation Bonds.
Special Assessment Refunding Bonds of 1987 Fund - used to
account for revenue and expenditures associated with Special
Assessment Bonds of 1987.
Tax Increment Bonds Funds - a separate fund is used to account for
each separate Tax Increment Bond Issue revenue and expenditures.
93
CH
•,
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DEBT SERVICE FUNDS Statement 23
COMBINING BALANCE SHEET r/
December 31, 1993 S
With Comparative Totals For December 31, 1992
IAssets
Cash and investments
Cash and investments - deposited with fiscal agents
Cash and investments held in escrow
Receivables:
Special assessments:
Deferred
Taxes:
Unremitted
Delinquent
Interest
Due from component unit
Total assets
Liabilities and Fund Balance
Liabilities:
Due to component unit
Deferred revenue:
Property taxes - delinquent
Special assessments
Accrued interest payable
Total liabilities
Fund Balance:
Designated for debt service
Total liabilities and fund balance
$391
746,445 - - 746,445 569,713
- - - - 58,287
- - - - 5,202
746,445 0 0 746,445 633,593
1,401,396
- Tax
Tax
7,922,087
8,905,141
Tax
Increment
Increment
$8,668,532
$9,538,734
Increment
Refunding
Refunding
Totals
Bonds
Bonds of 1991
Bonds of 1993
1993
1992
$1,388,856
$ -
$2,204
$1,391,060
$2,350,477
-
-
-
-
5,202
-
6,518,487
-
6,518,487
6,520,947
-
-
-
-
58,287
8,398
-
-
8,398
11,147
746,445
-
-
746,445
569,713
4,142
-
-
4,142
21,322
-
-
-
-
1,639
$2,147,841
$6,518,487
$2,204
$8,668,532
$9,538,734
$391
746,445 - - 746,445 569,713
- - - - 58,287
- - - - 5,202
746,445 0 0 746,445 633,593
1,401,396
6,518,487
2,204
7,922,087
8,905,141
$2,147,841
$6,518,487
$2,204
$8,668,532
$9,538,734
95
Expenditures:
Debt service:
Principal retirement
Interest and fiscal charges
Miscellaneous
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Bond proceeds
Payment of refunded bonds
Operating transfers in
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance - January 1
Residual equity transfers
Fund balance - December 31
•11!
910,000
- 145,000
50,020
- 22,070
CITY OF COLUMBIA HEIGHTS, MINNESOTA
44,885 -
960,086
44,885 167,070
DEBT SERVICE FUNDS
1,184,775 (167,070)
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 1993
With Comparative Totals For The Year Ended December 31, 1992
A/
Special
Assessment
Tax
Tax
Refunding
Increment
Increment
Bonds of 1987
Bonds
Bonds of 1984
Revenues:
Tax increments
$ -
$1,153,910
$ -
Special assessments
35,088
-
-
Interest
-
70,502
Other revenues
-
5,248
-
Total revenues
35,088
1,229,660
0
Expenditures:
Debt service:
Principal retirement
Interest and fiscal charges
Miscellaneous
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Bond proceeds
Payment of refunded bonds
Operating transfers in
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance - January 1
Residual equity transfers
Fund balance - December 31
•11!
910,000
- 145,000
50,020
- 22,070
66
44,885 -
960,086
44,885 167,070
(924,998)
1,184,775 (167,070)
167,070
(1,587,610) -
0 _ (1,587,610) 167,070
(924,998) (402,835) 0
975,881 1,408,313 -
(50,883) 395,918 -
$0 $1,401,396 $0
Statement 24
Tax
Tax
Capital
Tax
Tax
Increment
Increment
Appreciation
Increment
Increment
Refunding
Taxable
Bonds
Refunding
Refunding
Totals
Bonds of 1987
Bonds of 1987
of 1990
Bonds of 1991
Bonds of 1993
1993
1992
$ -
$ -
$ -
$ -
$ -
$1,153,910
$1,108,002
-
-
-
-
-
35,088
51,814
=
=
=
350,783
-
421,285
405,691
-
-
5,248
8,742
0
0
0
350,783
0
1,615,531
1,574249
680,000
140,000
-
-
-
1,875,000
1,180,000
529,565
70,615
360
353,243
17,845
1,043,718
1,020,136
-
-
-
-
24
44,975
72,666
1,209,565
210,615
360
353,243
17,869
2,963,693
2,272,802
(1,209,565)
(210,615)
(360)
(2,460)
(17,869)
(1,348,162)
(698,553)
-
-
-
-
730,073
730,073
-
-
(710,000)
-
(710,000)
-
1,209,565
920,615
360
2,297,610
1,593,410
-
-
-
-
(710,000)
(2,297,610)
(1,593,410)
' 1,209,565
210,615
360
0
20,073
20,073
0
0
0
0
(2,460)
2,204
(1,328,089)
(698,553)
-
-
-
6,520,947
-
8,905,141
9,603,694
-
-
-
-
-
345,035
-
' $0
$0
$0
$6,518,487
$2,204
$7,922,087
$8,905,141
'
97.
01
W
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CAPITAL PROJECT FUNDS
. Capital Project Funds are maintained to account for the construction
of major capital facilities. Project funding consists of a combination
of several revenue sources, such as municipal State Aid streets,
special assessments, Sewer Utility Fund, other governmental units,
State and Federal grants, etc.
�p Capital Improvement Fund 401- used to account for Capital Project
Ca� Funds whereby funding is provided by a number of internal and
external sources.
Water Surface Management Fund 403 - used to account for revenue
and expenditures associated with storm sewers and other surface
water management.
Senior Housing Fund 404 - used to build Parkview Villa South
addition for senior housing.
tDowntown Parking Maintenance Fund 405 - used for maintenance
of the West Side Parking.
Capital Improvement Fund 408 - used for projects involving State
Aid streets.
Sheffield Redevelopment Fund 410 - used to fund redevelopment of
the area of the City identified as Sheffield Neighborhood.
Ca itp al Improvement General Government Buildings Fund 411 -
used to account for improvements to municipal buildings - library,
municipal garage, and City Hall.
Capital Improvement Parks Fund 412 - used to account for capital
improvements in City parks.
Huset Park Hazardous Cleanup Fund 413 - used to account for
expenditures associated with reporting of possible hazardous waste
dumping.
at j Capital Improvement Projects Fund 415 - used to account for
projects that will be fully assessed to affected properties.
Infrastructure Replacement Fund 430 - used to fund replacement of
City infrastructure.
Capital Equipment Replacement Fund 431 - used to fund
replacement of fixed assets as needed.
..
Accrued salaries and withholdings payable
Contracts payable - retained percentage
Due to other funds
Deferred revenue
Total liabilities
Fund balance:
Unreserved:
Designated for subsequent years' expenditures
Undesignated
Total fund balance (deficit)
Total liabilities and fund balance
11
61 -
1,230 -
137,812 -
139,042
(139,042)
20,130
67,604
19,876
(139,042)
20,130
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CAPITAL PROJECT FUNDS
19,876
1 J
$0
$20,130
$67,665
COMBINING BALANCE SHEET
'
December 31, 1992
With Comparative Totals For December 31, 1991
Water
Downtown
Capital
Surface
Parking
Capital
Improvement
Management
Maintenance
Improvement
Fund 401
Fund 403
Fund 405
Fund 408
Assets
Cash and investments
$ -
$20,031
$67,350
$19,876
Receivables:
Accounts
-
-
-
-
Special assessments:
Unremitted
-
-
-
-
Delinquent
-
-
-
-
Deferred
-
-
-
-
Interest
-
99
315
-
Due from other governmental units
-
-
-
-
Due from component unit
-
-
-
-
Real estate held for resale
-
-
-
-
Total assets
$0
$20,130
$67,665
$19,876
Liabilities and Fund Balance
Liabilities:
Accounts payable
$ -
'
Accrued salaries and withholdings payable
Contracts payable - retained percentage
Due to other funds
Deferred revenue
Total liabilities
Fund balance:
Unreserved:
Designated for subsequent years' expenditures
Undesignated
Total fund balance (deficit)
Total liabilities and fund balance
11
61 -
1,230 -
137,812 -
139,042
(139,042)
20,130
67,604
19,876
(139,042)
20,130
67,604
19,876
$0
$20,130
$67,665
$19,876
1
I
1
1
1
1
1
Statement 25
Capital
- - 2,786
2,288
- - - 59,185
- - 59,185
73,962
- - - 364,055
Improvement
357,942
- 1,354 1,714 2,262
1,438 13,411 20,593
General
Capital
Capital
Capital
Sheffield Government
Improvement
Improvement Infrastructure
Equipment
'
Redevelopment Buildings
Parks
Projects Replacement
Replacement Totals
Fund 410 Fund 411
Fund 412
Fund 415 Fund 430
Fund 431 1993 1992
1 $101,599
$305,690 $385,888 $157,698 $324,666 $3,017,592 $4,400,390 $4,499,528
5,041
- - - 2,786
- - 2,786
2,288
- - - 59,185
- - 59,185
73,962
- - - 364,055
- - 364,055
357,942
- 1,354 1,714 2,262
1,438 13,411 20,593
31,576
= = = 4,622
- 4,622
-
31,777
220,000 - - -
- - 220,000
-
$321,599 $307,044 $387,602 $590,608
$326,104 $3,031,003 $5,071,631
$5,002,114
$ - $ - $2,168 $ - $ - $ - $2,168 $68,616
- - 44 - - - 105 1,363
' - = - = = - 350 1,580 494
707,000 844,812 -
- - - 423,241 - - 423,241 431,904
707,000 0 2,212 423,241 0 350 1,271,906 502,377
I- - - - - 4,550 4,550 -
(385,401) 307,044 385,390 167,367 326,104 3,026,103 3,795,175 4,499,737
(385,401) 307,044 385,390 167,367 326,104 3,030,653 3,799,725 4,499,737
' $321,599 $307,044 $387,602 $590,608 $326,104 $3,031,003 $5,071,631 $5,002,114
101
CITY OF COLUMBIA HEIGHTS, MINNESOTA S 1
CAPITAL PROJECT FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCE
For The Year Ended December 31, 1993
With Comparative Totals For The Year Ended December 31, 1992
,/Revenues:
Special assessments
Interest
Other revenues:
Miscellaneous
Total revenues
(/Expenditures:
Other project expenditures
Revenue over (under) expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance - January 1
Residual equity transfers
Fund balance (deficit) - December 31
102
2,145 - - - -
2,145 1,682 0 5,362 0
173,422 5,545 7,169 7,700 -
(171,277) (3,863) (7,169) 2,338 0
1
17,059 - - - -
17,059 0 0 0 0
(154,218) (3,863) (7,169) (2,338) 0
15,176 23,993 403,087 69,942 19,876
395,918 - -
($139,042) $20,130 $0 $67,604 $19,876
,X
tX
X
Water
Downtown
Capital
Surface
Senior
Land
Capital
Improvement
Management
Housing
Acquisition
Improvement
Fund 401
Fund 403
Fund 404
Fund 405
Fund 408
-
1,682
-
5,362
-
2,145 - - - -
2,145 1,682 0 5,362 0
173,422 5,545 7,169 7,700 -
(171,277) (3,863) (7,169) 2,338 0
1
17,059 - - - -
17,059 0 0 0 0
(154,218) (3,863) (7,169) (2,338) 0
15,176 23,993 403,087 69,942 19,876
395,918 - -
($139,042) $20,130 $0 $67,604 $19,876
Statement 26
' - - - - 5,881 - 15 8,041 399,343
0 23,054 29,175 0 266,413 24,485 228,317 580,633 808,095
385,401
-
3,411
-
127,975
-
243,005
'
Capital
Improvement
Capital
Huset Park
Capital
i
Capital
Sheffield
Government Improvement
Hazardous
Improvement
Infrastructure
Improvement
Redevelopment
Buildings
Parks
Cleanup
Projects
Replacement
Replacement Totals
'
Fund 410
Fund 411
Fund 412
Fund 413
Fund 415
Fund 430
Fund 431 1993 1992
$
$ -
$ -
$
$222,027
$ -
$ - $222,027 $167,834
-
23,054
29,175
=
38,505
24,485
228,302 350,565 240,918
' - - - - 5,881 - 15 8,041 399,343
0 23,054 29,175 0 266,413 24,485 228,317 580,633 808,095
385,401
-
3,411
-
127,975
-
243,005
953,628
472,496
(385,401)
23,054
25,764
0
138,438
24,485
(14,688)
(372,995)
335,599
-
-
-
-
-
-
157,087
174,146
443,863
-
-
-
-
(69,530)
-
-
(69,530)
57,132
0
0
0
0
(69,530)
0
157,087
104,616
386,731
(385,401)
23,054
25,764
0
68,908
24,485
142,399
(268,379)
722,330
-
283,990
359,626
35,715
98,459
301,619
2,888,254
4,499,737
3,777,407
-
-
-
35,715
-
-
-
(431,633)
-
($385,401)
$307,044
$385,390
$0
$167,367
$326,104
$3,030,653
$3,799,725
$4,499,737
ffix]
CH
104
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENTERPRISE FUNDS
The authority for these types of funds is derived from Section 69(b)
of the City Charter which allows for Utility or other Public Service
Enterprise Funds.
The Enterprise Funds are a member of the Proprietary Fund Type
' category, and as such are accounted for on the accrual basis of
accounting. Revenue in the Enterprise Funds is recognized when it
is earned and expenses are recognized when they are incurred.
The Enterprise Funds are used to account for operations that are
either financed and operated in a manner similar to private business
enterprises or where the governing body has decided that periodic
determination of revenue earned, expenses incurred, and /or net
income is appropriate for capital maintenance, public policy,
management control, accountability, or other purposes.
Water Utility Fund - used to account for revenues and expenses
associated with services to area residents.
Sewer Utility Fund - used to account for revenues and expenses
associated with sewer disposal within the City.
Refuse Utility Fund - used to account for revenues and expenses
associated with organized collection or refuse and recycling in the
City.
Liquor Fund - used to account for revenues and expenses associated
with the operation of two off -sale liquor stores.
105
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
December 31, 1993
With Comparative Totals For December 31, 1992
Statement 27 '
Totals
Assets Water Sewer Refuse Liquor 1993 1992
Current assets:
Cash and cash equivalents
Temporary investments
Receivables:
Accounts
Interest
Due from other governmental
units, current portion
Due from other funds
Prepaid expense
Inventory, at cost
Total current assets
$773,494 $1,418,396 $393,569
239,742 238,991 332,610
3,918 9,142 1,744
$684,442 $3,269,901 $883,842
- - 2,941,435
128 811,471 779,343
3,116 17,920 32,147
- 150,102 20,272 1,868
172,242
14,481
- 707,000 - -
707,000
-
20 - 40 125
185
55,910
2,478 - - 577,017
579,495
406,765
1,019,652 2,523,631 748,235 1,266,696
5,558,214
5,113,923
Long -term assets:
Due from other governmental units,
'
net of current portion
-
119,908
-
-
119,908
154,516
Total long -term assets
0
119,908
0
0
119,908
154,516
Fixed assets:
'
Land
45,223
36,586
-
13,051
94,860
94,860
Buildings
233,836
46,290
-
241,066
521,192
468,448
Improvements other than buildings
2,839,427
3,060,243
2,890
104,538
6,007,098
5,995,581
'
Machinery and equipment
269,867
478,479
5,447
348,968
1,102,761
907,278
Construction in process
21,733
213,729
-
-
235,462
74,297
Total
3,410,086
3,835,327
8,337
707,623
7,961,373
7,540,464
Less: Accumulated depreciation
1,645,589
1,981,075
3,297
317,136
3,947,097
3,694,667
Net fixed assets
1,764,497
1,854,252
5,040
390,487
4,014,276
3,845,797
Total assets
$2,784,149
$4,497,791
$753,275
$1,657,183
$9,692,398
$9,114,236
'
Liabilities and Fund Equity
Current liabilities:
'
Accounts payable
$63,674
$408
$7
$204,073
$268,162
$203,188
Accrued salaries
and withholdings payable
12,867
11,085
59
37,768
61,779
65,596
'
Contracts payable - retained percentage
-
81,141
-
-
81,141
595
Due to other governmental units
6,711
-
-
59,405
66,116
54,591
Total current liabilities
83,252
92,634
66
301,246
477,198
323,970
Fund equity:
'
Contributed capital:
Property owners/customers
377,513
668,137
-
-
1,045,650
1,110,879
Federal funds
453,000
-
-
-
453,000
453,000
,
Total contributed capital
830,513
668,137
0
0
1,498,650
1,563,879
Retained earnings:
Reserved for capital
'
replacement/construction
491,767
2,164,883
-
-
2,656,650
2,577,320
Unreserved
1,378,617
1,572,137
753,209
1,355,937
5,059,900
4,649,067
Total retained earnings
1,870,384
3,737,020
753,209
1,355,937
7,716,550
7,226,387
'
Total fund equity
2,700,897
4,405,157
753,209
1,355,937
9,215,200
8,790,266
106 Total liabilities and fund equity
$2,784,149
$4,497,791
$753,275
$1,657,183
$9,692,398
$9,114236
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENTERPRISE FUNDS Statement 28
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 1993
With Comparative Totals For The Year Ended December 31, 1992
Operating expenses:
66,687
161,674
29,681
53,052
Totals
246,848
Water
Sewer
Refuse
Liquor
1993
1992
Operating revenues:
Distribution
342,336
211,539
-
-
553,875
Charges for services:
Administration
8,638
8,266
8,258
-
25,162
Customer service
$19,481
$ -
$ -
$ -
$19,481
$6,091
Penalties
36,334
-
-
-
36,334
46,773
Sewer service charges
-
1,0219710
-
-
1,021,710
1,040,730
Refuse service charges
-
-
1,515,776
-
1,515,776
1,449,586
Charges for sales:
Operating expense
-
-
-
684,368
684,368
Water
1,0679666
-
-
-
1,067,666
1,169,888
Meter
3,052
-
-
-
3,052
3,662
Liquor
-
-
-
1,496,510
19496,510
1,376,591
Beer
-
-
-
2,537,881
2,537,881
2,394,101
Wine
-
-
-
472,576
472,576
420,246
Other
-
-
-
697,437
697,437
631,485
Intergovernmental
-
-
40,992
-
40,992
29,856
Total operating revenues
1,1269533
1,021,710
1,5569768
5,204,404
89909,415
8,5699009
Operating expenses:
66,687
161,674
29,681
53,052
311,094
246,848
Cost of sales and services
640,691
698,277
-
-
1,338,968
1,322,628
Distribution
342,336
211,539
-
-
553,875
468,671
Administration
8,638
8,266
8,258
-
25,162
22,473
Collection and disposal
-
-
1,053,090
-
1,053,090
1,043,886
Recycling
-
-
252,598
-
252,598
267,335
Hazardous waste
-
-
1,577
-
1,577
-
Cost of goods sold
-
-
-
4,273,140
4,273,140
3,924,647
Operating expense
-
-
-
684,368
684,368
516,822
Depreciation
87,522
113,245
1,022
57,878
259,667
228,623
Total operating expenses
1,079,187
1,031,327
1,316,545
5,015,386
8,442,445
7,795,085
Net income (loss) from operations
47,346
(9,617)
240,223
189,018
466,970
773,924
Nonoperating revenues (expenses):
Interest income
66,687
161,674
29,681
53,052
311,094
246,848
Miscellaneous revenues
62
6,700
6
8,407
15,175
44,633
Miscellaneous expenses
-
13,637
-
(1,564)
15,201
(5,067)
Total nonoperating revenues (expenses)
66,749
154,737
29,687
59,895
311,068
286,414
Net income before operating transfers
114,095
145,120
269,910
248,913
778,038
1,060,338
Operating transfers:
Operating transfers in
23,437 62,994
- 4,231
90,662
754,394
Operating transfers (out)
184,699 120,255
(83,221) (193,853)
(582,028)
1,1( 41,565)
Total operating transfers
(161,262) (57,261)
(83,221) (189,622)
(491,366)
(387,171)
Net income
(47,167) 87,859
186,689 59,291
286,672
673,167
Credit for depreciation on contributed assets
26,294
38,935
- - 65,229
65,229
Retained earnings - January 1 as previously reported
1,891,257
3,471,964
566,520 1,296,646 7,226,387
6,487,991
Prior period adjustment
-
138,262
- - 138,262
-
Retained earnings - January 1 as restated
1,891,257
3,610,226
566,520 1,296,646 7,364,649
6,487,991
Retained earnings - December 31
$1,870,384
$3,737,020
$753,209 $1,355,937 $7,716,550
$7,226,387
107
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENTERPRISE FUNDS Statement 29
COMBINING STATEMENT OF CASH FLOWS Page 1 of 2
For The Year Ended December 31, 1993
With Comparative Totals For the Year Ended December 31, 1992
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Miscellaneous expenses
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers (out) to other funds
Cash flows from capital and related financing activities:
Acquisition of fixed assets
Disposition of fixed assets
Net cash flows from
capital and related financing activities
Cash flows from investing activities:
Purchase of investments
Proceeds from sale and maturity of investments
Interest received on investments
Net cash flows from investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
Totals
Water
Sewer
Refuse
Liquor .
1993
1992
708,166
1,348,937
230,235
792,686
3,080,024
$1,136,063
$198,802
$1,519,568
$5,206,928
$890619361
$8,470,231
(775,460)
(6759248)
(1,314,292)
(4,656,975)
(7,421,975)
(6,892,212)
(209,749)
(113,042)
(1,272)
(400,517)
(724,580)
(592,752)
62
6,700
6
89407
15,175
449633
-
(13,637)
-
(1,564)
(15,201)
(5,067)
1509916
(596,425)
2049010
156,279
(85,220)
1,024,833
(161,262) (57,261) (83,221) (189,622) (491,366) (387,171)
(24,682) (200,490) - (203,301) (428,473) (466,243)
1,505
24,682 200,490 0 203,301 (428,473) 464,738
-
-
-
-
-
(731,977)
708,166
1,348,937
230,235
792,686
3,080,024
835,969
66,687
161,674
29,681
53,052
311,094
239,771
,
774,853
1,510,611
259,916
845,738
3,391,118
343,763
739,825
656,435
380,705
609,094
2,386,059
516,687
33,669
761,961
12,864
75,348
883,842
367,155
$773,494
$1,418,396
$393,569
$684,442
$3,269,901
$883,842
'
108 '
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For The Year Ended December 31, 1993
With Comparative Totals For the Year Ended December 31, 1992
Reconciliation of operating income (loss) to
Net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues
Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in due from other funds
(Increase) decrease in prepaid expenses
(Increase) decrease in inventory, at cost
Increase (decrease) in accounts payable
Increase (decrease) in accrued
salaries and withholdings payable
Increase (decrease) in due to other governmental units
Total adjustments
Net cash flows from operating activities
Statement 29
Page 2 of 2
Totals
Water Sewer Refuse Liquor 1993 1992
$47,346 $9,61 $240,223 $189,018 $466,970 $773,924
62
6,700
6
8,407
15,175
44,633
-
(13,637)
-
(1,564)
(15,201)
(5,067)
87,522
113,245
1,022
57,878
259,667
228,623
9,530
(414)
(29,844)
2,827
(17,901)
(97,986)
-
(115,494)
(7,356)
(303)
(123,153)
53,315
-
(707,000)
-
-
(707,000)
-
(20)
55,910
(40)
(125)
55,725
911
18
-
-
(172,748)
(172,730)
81,215
11,314
77,990
(46)
56,262
145,520
(67,970)
(4,485)
(4,108)
45
4,731
(3,817)
8,220
(371)
-
-
11,896
11,525
5,015
103,570
586,808
(36,213)
32,739
552,190
250,909
$150,916 ($596,425) $204,010 $156,279 ($85,220) $1,024,833
1'
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER UTILITY FUND
BALANCE SHEET
December 31, 1993
With Comparative Totals For December 31, 1992
Assets
Current assets:
Cash and cash equivalents
Temporary investments
Receivables:
Accounts
Interest
Prepaid expense
Inventory, at cost
Total current assets
Fixed assets:
Land
Buildings
Improvements other than buildings
Machinery and equipment
Construction in process
Total fixed assets
Less accumulated depreciation
Net fixed assets
Total assets
Liabilities and Fund Equity
Liabilities:
Capital
Equipment
Operating Replacement
Account Account
Statement 30
Capital '
Construction Totals
Account 1993 1992
$305,988 $141,685 $325,821 $773,494 $33,669
- - - - 708,167
239,742
-
-
239,742
247,587
1,390
596
1,932
3,918
5,603
20
-
-
20
-
2,478
-
-
2,478
2,496
549,618
142,281
327,753
1,019,652
997,522
142,281
349,486
45,223
-
-
45,223
45,223
233,836
-
-
233,836
233,236
2,839,427
-
-
2,839,427
2,835,891
269,867
-
-
269,867
263,943
-
-
21,733
21,733
14,587
3,388,353
0
21,733
3,410,086
3,392,880
1,645,589
-
-
1,645,589
1,565,544
1,742,764
0
21,733
1,764,497
1,827,336
$2,292,382 $142,281 $349,486 $2,784,149 $2,824,858
Accounts payable
$63,674 $ -
$ - $63,674
$52,360
Accrued salaries and withholdings payable
12,867 -
- 12,867
17,352
Due to other governmental units
6,711 -
- 6,711
7,082
Total liabilities
83,252 0
0 83,252
76,794
Fund Equity:
Contributed capital:
Property owners
Federal funds
Total contributed capital
Retained earnings:
Reserved for capital replacement/construction
Unreserved
Total retained earnings
Total fund equity
Total liabilities and fund equity $2,292,382 $142,281 $349,486 $2,784,149 $2,824,858
110 1
377,513
-
-
377,513
403,807
453,000
-
-
453,000
453,000
,
830,513
0
0
830,513
856,807
-
142,281
349,486
491,767
546,177
'
1,378,617
-
-
1,378,617
1,345,080
1,378,617
2,209,130
142,281
142,281
349,486
349,486
1,870,384
2,700,897
1,891257
2,748,064
'
Total liabilities and fund equity $2,292,382 $142,281 $349,486 $2,784,149 $2,824,858
110 1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER UTH= FUND Statement 31
STATEMENT OF REVENUES, EXPENSES, AND CHANGES
IN RETAINED EARNINGS
For The Year Ended December 31, 1993
With Comparative Totals For The Year Ended December 31, 1992
Operating revenues:
Charges for services:
Customer services
Penalties
Charges for sales:
Water sales
Meter sales
Total operating revenues
Operating expenses:
Cost of sales and services
Distribution
Administration
Depreciation
Total operating expenses
Net income from operations
Nonoperating revenues (expenses):
Capital
Equipment
Operating Replacement
Account Account
Capital
Construction
Replacement Totals
Account 1993 1992
$19,481
$ - $ - $19,481
$6,091
36,334
- - 36,334
46,773
1,067,666
- - 1,067,666
1,169,888
3,052
- - 3,052
3,662
1,126,533
0 0 1,126,533
1,226,414
(63,825)
640,691
- - 640,691
618,504
342,336
- - 342,336
273,290
8,638
- - 8,638
7,975
87,522
- - 87,522
82,010
1,079,187
0 0 1,079,187
981,779
47,346
0 0 47,346
244,635
Interest income 23,660 10,141 32,886 66,687 43,889
Miscellaneous revenues 62 - - 62 24
Miscellaneous expenses - - - - (40)
Total nonoperating revenues (expenses) 23,722 10,141 32,886 66,749 43,873
Net income before operating transfers
Operating transfers:
Operating transfers in
Operating transfers (out)
Total operating transfers
Net income (loss)
Credit for depreciation on contributed assets
Retained earnings - January 1
Retained earnings - December 31
71,068
10,141
32,886 114,095
288,508
8,437
15,000
- 23,437
206,075
(72,262)
(8,437)
(104,000) (184,699)
(257,910)
(63,825)
6,563
(104,000) (161,262)
(51,835)
7,243 16,704 (71,114)
26,294 - -
(47,167) 236,673
26,294 26,294
1,345,080 125,577 420,600 1,891,257 1,628,290
$1,378,617 $142,281 $349,486 $1,870,384 $1,891,257
111
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER UTILITY FUND
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 1993
With Comparative Amounts For the Year Ended December 31, 1992
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Miscellaneous expenses
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers in
Operating transfers (out)
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of fixed assets
Cash flows from investing activities:
Purchase of investments
Proceeds from sale and maturity of investments
Interest received on investments
Net cash flows from investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
Reconciliation of operating income to
Net cash flows from operating activities
Operating income
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues
Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in prepaid expense
(Increase) decrease in inventories
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in due to other governmental units
Total adjustments
Net cash flows from operating activities
Statement 32
1993
1992
$1,136,063
$1,145,412 ,
(775,460)
(728,849)
(209,749)
(169,777)
62
'
24
-
(40)
150,916
246,770 '
23,437
206,075
(184,699) (257,910) ,
(161,262) (51,835)
(24,682) (215,503) '
-
(14,815)
'
708,166
-
66,687
43,660
774,853
28,845
'
739,825
8,277
33,669
25,392
'
$773,494
$33,669
$47,346 $244,635 '
62
87,522
9,530
(20)
18
11,314
(4,485)
(371)
103,570
$150,916
24
(40) '
82,010
(81,002)
39
(1,486)
2,344
246
2,135
$246,770
112 1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER UTILITY FUND
Statement 33
' BALANCE SHEET
December 31, 1993
With Comparative Totals For December 31, 1992
Capital
Equipment
Capital
'
Operating
Replacement
Construction
Totals
Account
Account
Account
1993
1992
Assets
' Current assets:
Cash and cash equivalents
$101,721
$172,192
$1,144,483
$1,418,396
$761,961
Temporary investments
-
-
-
-
1,210,675
' Receivables:
Accounts
238,991
-
-
238,991
229,285
Interest
522
712
7,908
9,142
18,434
' Due from other governmental units,
current portion
150,102
-
-
150,102
16,274
Due from other funds
-
-
707,000
707,000
-
Prepaid expense
-
-
-
-
55,910
Total current assets
491,336
172,904
1,859,391
2,523,631
2,292,539
Long -term assets:
' Due from other governmental
units, net of current portion
119,908
-
-
119,908
138,242
Fixed assets:
' Land
36,586
-
-
36,586
36,586
Buildings
46,290
46,290
45,690
Improvements other than buildings
3,060,243
-
-
3,060,243
3,056,707
' Machinery and equipment
478,479
-
-
478,479
437,468
Construction in process
213,729
213,729
59,710
Total fixed assets
3,621,598
0
213,729
3,835,327
3,636,161
Less accumulated depreciation
1,981,075
-
-
1,981,075
1,869,154
'
Net fixed assets
1,640,523
0
213,729
1,854,252
1,767,007
Total assets
$2,251,767
$172,904
$2,073,120
$4,497,791
$4,197,788
' Liabilities and Fund Equity
Current liabilities:
Accounts payable
$408
$ -
$=
$408
$3,559
Accrued salaries and withholdings payable
11,085
11,085
15,193
Contracts payable
-
-
81,141
81,141
-
Total liabilities
11,493
0
81,141
92,634
18,752
Fund equity:
Contributed capital:
' Customers
668,137
-
-
668,137
707,072
Retained earnings:
Reserved for capital replacement /construction
-
172,904
1,991,979
2,164,883
2,031,143
Unreserved
1,572,137
-
-
1,572,137
1,440,821
'
Total retained earnings
1,572,137
172,904
1,991,979
3,737,020
3,471,964
Total fund equity
2,240,274
172,904
1,991,979
4,405,157
4,179,036
' Total liabilities and fund equity
$2,251,767
$172,904
$2,073,120
$4,497,791
$4,197,788
'
113
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER UTILITY FUND Statement 34
STATEMENT OF REVENUES, EXPENSES, AND CHANGES
IN RETAINED EARNINGS
For The Year Ended December 31, 1993
With Comparative Totals For The Year Ended December 31, 1992
Capital
Equipment Capital
Operating Replacement Construction Totals
Account Account Account 1993 1992
Operating revenues:
Charges for sales and services:
Sewer service charges
Operating expenses:
Cost of sales and services
Distribution
Administration
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues (expenses)
Interest income
Miscellaneous revenues
Miscellaneous expenses
Total nonoperating revenues (expenses)
Net income (loss) before operating transfer
Operating transfers:
Operating transfers in
Operating transfers (out)
Total operating transfers
Net income (loss)
Credit for depreciation on contributed assets
Retained earnings - January 1
as previously reported
Prior period adjustment
Retained earnings - January 1
Retained earnings - December 31
$1,021,710
$ -
$ -
$1,021,710
$1,040,730
r
698,277
-
-
698,277
704,124
211,539
-
-
211,539
195,381
8,266
-
-
8,266
7,958
'
113,245
-
-
113,245
112,489
1,031,327
0
0
1,031,327
1,019,952
'
9,617
0
0
(9,617)
20,778
14,940
12,122
134,612
161,674
139,434
6,700
(13,637)
-
-
-
-
6,700
(13,637)
38,682
3,030
,
8,003
12,122
134,612
154,737
175,086
1,614
12,122
134,612
145,120
195,864
'
37,994
25,000
-
62,994
548,319
'
(82,261)
37,994
-
(120,255)
600,154
(44,267)
12,994
0
(57,261)
51,835
'
(45,881)
(872)
134,612
87,859
144,029
38,935
-
-
38,935
38,935
1,440,821
173,776
1,857,367
3,471,964
3,289,000
138,262
-
-
138,262
-
1,579,083
173,776
1,857,367
3,610,226
3,289,000
'
$1,572,137
$172,904
$1,991,979
$3,737,020
$3,471,964
'
114 1
CITY OF COLUMBIA HEIGHTS, MRgNESOTA
SEWER UTILITY FUND Statement 35
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 1993
With Comparative Amounts For the Year Ended December 31, 1992
115
1992
'1993
Cash flows from operating activities:
Cash received from customers
$198,802
$987,437
Cash paid to suppliers for goods and services
(675,248)
(782,145)
Cash payments to employees for services
(113,042)
(115,729)
Miscellaneous revenues
6,700
38,682
Miscellaneous expenses
(13,637)
(3,030)
1 Net cash flows from operating activities
(596,425)
125,215
Cash flows from noncapital financing activities:
Operating transfers in
62,994
548,319
'
Operating transfers (out)
(120,255)
(600,154)
Net cash flows from noncapital financing activities
(57,261)
(51,835)
' Cash flows from capital and related financing activities:
Acquisition of fixed assets
(200,490)
(239,908)
Cash flows from investing activities:
Proceeds from sale and maturity of investments
1,348,937
835,969
Interest received on investments
161,674
136,194
Net cash flows from investing activities
1,510,611
972,163
Net increase in cash and cash equivalents
656,435
805,635
' Cash and cash equivalents - January 1
761,961
(43,674)
Cash and cash equivalents - December 31
$1,418,396
$761,961
' Reconciliation of operating income (loss) to
Net cash flows from operating activities
' Operating income (loss)
($9,617)
$20,778
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
6,700
38,682
Miscellaneous expenses
(13,637)
(3,030)
'
Depreciation expense
113,245
112,489
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(414)
(53,293)
' (Increase) decrease in due from other governmental units
(115,494)
17,566
(Increase) decrease in due from other funds
(707,000)
-
(Increase) decrease in prepaid expense
55,910
911
Increase (decrease) in accounts payable
77,990
(9,876)
'
Increase (decrease) in accrued salaries and withholdings payable
(4,108)
988
Total adjustments
(586,808)
104,437
tNet cash flows from operating activities
($596,425)
$125,215
115
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REFUSE UTII.PTY FUND
Statement 36
BALANCE SHEET
December 31, 1993
'
With Comparative Amounts For December 31, 1992
'
1993
1992
Assets
Current assets:
,
Cash and cash equivalents
$393,569
$12,864
Temporary investments
-
230,235
Receivables:
,
Accounts
332,610
302,368
Interest
1,744
2,142
Due from other governmental units
20,272
12,916
'
Prepaid expenses
40
-
Total current assets
748,235
560,525
Fixed assets:
Improvements other than buildings
2,890
2,890
Machinery and equipment
5,447
5,447
'
Total fixed assets
8,337
8,337
Less accumulated depreciation
3,297
2,275
Net fixed assets
5,040
6,062
'
Total assets
$753,275
$566,587
Liabilities Fund Equity
'
and
Current liabilities:
Accounts payable
$7
$53
'
Accrued salaries and withholdings payable
59
14
Total liabilities
66
67
'
Fund equity:
Retained earnings:
Unreserved
753,209
566,520
Total liabilities and fund equity
$753,275
$566,587
116
,
ICITY OF COLUMBIA HEIGHTS MINNESOTA
UTILITY FUND
Statement 37
'REFUSE
STATEMENT OF REVENUES, EXPENSES, AND CHANGES
IN RETAINED EARNINGS
For The Year Ended December 31, 1992
With Comparative Amounts For The Year Ended December 31, 1991
1993
1992
Operating revenues:
Refuse service charges
$1,515,776
$1,449,586
Intergovernmental
40,992
29,856
Total operating revenues
1,556,768
1,479,442
' Operating expenses:
Administration
8,258
6,540
' Collections and disposals
1,053,090
1,043,886
Recycling
252,598
267,335
Hazardous waste
1,577
-
' Depreciation
1,022
816
Total operating expenses
1,316,545
1,318,577
Net income from operations
240,223
160,865
Nonoperating revenues:
Interest income
29,681
16,780
'
Miscellaneous revenues
6
18
Total nonoperating revenues
29,687
16,798
Net income before operating transfers
269,910
177,663
Operating transfers:
'
Operating transfers (out)
(83,221)
(81,371)
Total operating transfers
(83,221)
(81,371)
Net income
186,689
96,292
Retained earnings - January 1
566,520
470,228
Retained earnings - December 31
$753,209
$566,520
117
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REFUSE UTILITY FUND Statement 38
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 1993
With Comparative Amounts For the Year Ended December 31, 1992
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers (out)
Cash flows from capital and related financing activities:
Acquisition of fixed assets
Cash flows from investing activities:
Purchase of investments
Proceeds from sale and maturity of investments
Interest received on investments
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
Reconciliation of operating income to
Net cash flows from operating activities
Operating income
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in prepaid expenses
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Total adjustments
Net cash flows from operating activities
118
[VIC,
$1,519,568
(1,314,292)
(1,272)
6
204,010
1992
$1,515,854
(1,307,957)
(1,867)
18
206,048
(83,221) (81,371)
230,235
29,681
259,916
380,705
12,864
$393,569
J
J
1
$240,223 $160,865
6
1,022
(29,844)
(7,356)
(40)
(46)
45
(36,213)
$204,010
18
816
36,412
36,541
(28,473)
(131)
45,183
$206,048
,
(4,832)
(229,123)
,
15,470
(213,653)
,
(93,808)
,
106,672
$12,864
,
$240,223 $160,865
6
1,022
(29,844)
(7,356)
(40)
(46)
45
(36,213)
$204,010
18
816
36,412
36,541
(28,473)
(131)
45,183
$206,048
CITY OF COLUMBIA HEIGHTS, MINNESOTA
'LIQUOR FUND
BALANCE SHEET
December 31, 1993
With Comparative Amounts For December 31, 1992
Assets
Current assets:
Cash and cash equivalents
Temporary investments
Receivables:
Accounts
' Interest
Due from other governmental units
Prepaid expense
Inventory, at cost
Total current assets
Fixed assets:
Land
Buildings
' Improvements other than buildings
Machinery and equipment
Total fixed assets
' Less accumulated depreciation
Net fixed assets
Total assets
1 Liabilities and Fund Equity
Current liabilities:
Accounts payable
Accrued salaries and withholdings payable
Contracts payable - retained percentage
Due to other governmental units
Total liabilities
Fund equity:
Retained earnings:
' Unreserved
Total liabilities and fund equity
1993
$684,442
128
3,116
1,868
125
577,017
1,266,696
13,051
241,066
104,538
348,968
707,623
317,136
390,487
$1,657,183
$204,073
37,768
59,405
301,246
1,355,937
$1,657,183
Statement 39
r
1992
$75,348
792,358
103
5,968
1,565
404,269
1,279,611
13,051
189,522
100,093
200,420
503,086
257,694
245,392
$1,525,003
$147,216
33,037
595
47,509
228,357
1,296,646
$1,525,003
119
120 1
'
CITY OF COLUMBIA HEIGHTS MINNESOTA
Heights
LIQUOR FUND
STATEMENT OF REVENUES, EXPENSES AND
Statement 40
CHANGES IN RETAINED EARNINGS
Top Valu
For The Year Ended December 31, 1993
Liquor
With Comparative Totals For The Year Ended December 31, 1992
1992
Operating revenues:
120 1
Top
Heights
Totals
'
Top Valu
Valu II
Liquor
1993
1992
Operating revenues:
Charges for sales:
Liquor
$1,003,241
$237,837
$255,432
$1,496,510
$1,376,591
Beer
1,515,764
415,344
606,773
2,537,881
2,394,101
Wine
326,445
90,559
55,572
472,576
420,246
,
Other
523,141
70,806
103,490
697,437
631,485
Total operating revenues
3,368,591
814,546
1,021,267
5,204,404
4,822,423
,
Operating expenses:
Cost of goods sold
2,803,905
674,754
794,481
4,273,140
3,924,647
Operating expense
386,289
187,055
111,024
684,368
516,822
Depreciation
30,247
15,345
12,286
57,878
33,308
'
Total operating expenses
3,220,441
877,154
917,791
5,015,386
4,474,777
Net income (loss) from operations
$148,150
($62,608)
$103,476
189,018
347,646
'
Nonoperating revenues (expenses)
Interest income
53,052
46,745
,
Miscellaneous revenues
8,407
5,909
Miscellaneous expenses
(1,564)
(1,997)
Total nonoperating revenues (expenses)
59,895
50,657
'
Net income before operating transfers
248,913
398,303
Operating transfers:
Operating transfers in
Operating transfers (out)
4,231
(193,853)
-
202,130
Total operating transfers
189,622
202,130
Net income
59,291
196,173
Retained earnings - January 1
1,296,646
1,100,473
Retained earnings - December 31
$1,355,937
$1,296,646
j
120 1
r
CITY OF COLUMBIA HEIGHTS, MINNESOTA
LIQUOR FUND
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 1993
With Comparative Amounts For the Year Ended December 31, 1992
Statement 41
1993
1992
Cash flows from operating activities:
'
Cash received from customers
$5,206,928
$4,821,528
Cash paid to suppliers for goods and services
(4,656,975)
(4,073,261)
Cash payments to employees for services
(400,517)
(305,379)
Miscellaneous revenues
8,407
5,909
Miscellaneous expenses
(1,564)
(1,997)
Net cash flows from operating activities
156,279
446,800
Cash flows from noncapital financing activities:
Operating transfers in
4,231
-
Operating transfers (out)
(193,853)
(202,130)
'
Net cash flows from noncapital financing activities
(189,622)
(202,130)
Cash flows from capital and related financing activities:
Acquisition of fixed assets
(203,301)
(6,000)
Disposition of fixed assets
1,505
Net cash flows from capital and related financing activities
(203,301)
(4,495)
Cash flows from investing activities:
Purchase of investments
-
(488,039)
Proceeds from sale and maturity of investments
792,686
-
' Interest received on investments
53,052
44,447
Net cash flows from investing activities
845,738
(443,592)
Net increase (decrease) in cash and cash equivalents
609,094
(203,417)
'
Cash and cash equivalents - January 1
75,348
278,765
Cash and cash equivalents - December 31
$684,442
$75,348
' Reconciliation of operating income to
Net cash flows from operating activities
' Operating income
$189,018
$347,646
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues
8,407
5,909
Miscellaneous expenses
(1,564)
(1,997)
Depreciation expense
57,878
33,308
'
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
2,827
(103)
(Increase) decrease in due from other governmental units
(303)
(792)
' (Increase) decrease in prepaid expense
(125)
-
(Increase) decrease in inventory, at cost
(172,748)
81,176
Increase (decrease) in accounts payable
56,262
(28,135)
' Increase (decrease) in accrued salaries and withholdings payable
4,731
5,019
Increase (decrease) in due to other governmental units
11,896
4,769
Total adjustments
(32,739)
99,154
' Net cash flows from operating activities
$156,279
$446,800
1 121
CH
122
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE
Internal Service Funds are used to account for the
financing on a cost reimbursement basis of goods or
services provided by one department or agency to other
departments or agencies within the City.
Central Garage Fund - used to account for the costs of
operating a maintenance facility for automotive
equipment used by other City departments. Such costs
are billed to other departments at actual cost plus a fixed
overhead factor. The automotive equipment itself is
acquired by the various user departments which are
responsible for financing replacement vehicles as
necessary.
Energy Management Fund - used to account for the costs
associated with energy management and maintenance
within the City. All costs are recorded in the fund and
allocated to user departments.
Insurance Fund - used to account for the costs of risk
management services for the City. All costs for
premiums and claims are recorded in the fund.
Conventional insurance costs are allocated to various
departments based on coverage plus a percentage risk
factor.
123
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE FUNDS
COMBINING BALANCE SHEET
December 31, 1993
With Comparative Totals For December 31, 1992
Statement 42 1
Central Energy Totals
Garage Management Insurance 1993 1992 '
Assets
Current assets:
Cash and cash equivalents
$78,439
$106,160 $752,885
$937,484
$5,618
Temporary investments
-
- -
-
562,169
Receivables:
121,550
Machinery and equipment
100,298
-
Accounts
2,752
- -
2,752
52
Interest
257
- 2,834
3,091
4,023
Prepaid expense
-
9,207 8,966
18,173
65,999
Inventory, at cost
80,196
- -
80,196
85,886
Total current assets
161,644
115,367 764,685
1,041,696
723,747
Fixed assets:
Buildings
312,138
395,871
-
708,009
309,668
Improvements other than buildings
121,550
314,910
-
436,460
121,550
Machinery and equipment
100,298
-
-
100,298
99,384
Total fixed assets
533,986
710,781
0
1,244,767
530,602
Less accumulated depreciation
211,978
101,540
-
313,518
182,852
Net fixed assets
322,008
609,241
0
931,249
347,750
Total assets
$483,652
$724,608
$764,685
$1,972,945
$1,071,497
Liabilities and Fund Equity
Current liabilities:
Accounts payable
$8,172
$ -
$3,036
$11,208
$12,755
Accrued salaries and withholdings payable
15,535
-
-
15,535
15,191
Capital lease payable current
-
90,991
-
90,991
-
Deferred revenue
2,752
-
-
2,752
-
Accrued interest payable
-
6,527
-
6,527
-
Total current liabilities
26,459
97,518
3,036
127,013
27,946
Long -term liabilities:
Capital lease payable net of current
-
580,577
-
580,577
-
Total liabilities
26,459
678,095
3,036
707,590
27,946
Fund equity:
Contributed capital:
Municipal funds
124,196
-
-
124,196
124,196
Property owners
64,653
-
-
64,653
64,653
Total contributed capital
188,849
0
0
188,849
188,849
Retained eamings:
Reserved for insurance
-
-
761,649
761,649
607,644
Reserved for capital improvements
38,906
-
-
38,906
32,260
Unreserved
229,438
46,513
-
275,951
214,798
Total retained earnings
268,344
46,513
761,649
1,076,506
854,702
Total fund equity
457,193
46,513
761,649
1,265,355
1,043,551
Total liabilities and fund equity
$483,652
$724,608
$764,685
$1,972,945
$1,071,497
124
CITY OF COLUMBIA HEIGHTS MINNESOTA
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Faded December 31, 1993
With Comparative Totals For The Year Ended December 31, 1992
4,388
-
48,247
Statement 43
'
Central
Energy
10,162
Totals
95,443
Garage
Management
Insurance
1993
1992
Operating revenues:
-
Total nonoperating revenues (expenses)
8,026
25,805
129,890
Charges for services:
148,714
Net income (loss) before operating transfers
21,286
122,235
Services to departments
$106,094
$202,656
$ -
$308,750
$99,386
Use of space
115,839
-
-
115,839
110,049
1 Insurance allocation
-
-
52,749
52,749
63,277
Recovery of damages
10,587
(14,587)
713
713
0
Charges for sales:
10,587
158,161
0
Net income
21,286
Sales of gasoline
50,822
-
-
50,822
52,111
Total operating revenues
272,755
202,656
53,462
528,873
324,823
Operating expenses:
$761,649
$1,076,506
Cost of services and space
230,369
197,546
-
427,915
243,021
Claims administration
-
-
10,952
10,952
17,997
and services
-
-
3,299
3,299
2,971
'Supplies
Claims
4,509
4,509
27,783
Insurance deductible
-
-
-
-
3,702
Depreciation
29,126
101,540
-
130,666
29,071
'
Total operating expenses
259,495
299,086
18,760
577,341
324,545
Net income (loss) from operations
Nonoperating revenues (expenses):
13,260 (96,430) 34,702 (48,468) 278
Interest income
4,388
-
48,247
52,635
31,512
Miscellaneous revenues
3,638
10,162
81,643
95,443
117,202
Interest expense
-
35,967
-
35,967
-
Total nonoperating revenues (expenses)
8,026
25,805
129,890
112,111
148,714
Net income (loss) before operating transfers
21,286
122,235
164,592
63,643
148,992
Operating transfers:
Operating transfers in
4,000
168,748
-
172,748
4,000
Operating transfers (out)
(4,000)
-
10,587
(14,587)
(4,000)
Total operating transfers
0
168,748
10,587
158,161
0
Net income
21,286
46,513
154,005
221,804
148,992
Retained earnings - January 1
247,058
-
607,644
854,702
705,710
Retained earnings - December 31
$268,344
$46,513
$761,649
$1,076,506
$854,702
125
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For The Year Ended December 31, 1993
With Comparative Totals For the Year Ended December 31, 1992
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers in
Operating transfers (out)
Net cash flows from noncapital financing activities
Central Energy
Garage Management Insurance
Statement 44
t
Totals '
1993 1992
$270,259
$202,656
$54,190
$527,105
$328,274
29,126
(116,918)
471,342
40,499
394,923
(189,126)
,
(108,438)
-
-
(108,438)
(124,103)
-
3,638
10,162
81,643
95,443
117,202
47,826
48,541
684,160
176,332
909,033
132,247
(4,477)
4,000
168,748
-
172,748
4,000
-
(4,000)
-
(10,587)
(14,587)
(4,000)
6,527
0
168,748
(10,587)
158,161
0
'
Cash flows from capital and related financing activities:
10,162
81,643
95,443
117,202
29,126
Acquisition of fixed assets
(3,384)
(710,781)
- (714,165)
(26,673)
-
Interest expense
-
(35,967)
- (35,967)
-
-
Net cash flows from capital and related financing activities
(3,384)
(746,748)
0 (750,132)
(26,673)
47,826
Cash flows from investing activities:
(3,773)
-
2,226
(1,547)
(4,477)
Proceeds from sale and maturity of investments
-
-
- -
331,191
-
Interest earned on investments
4,388
-
48,247 52,635
30,755
6,527
Net cash flows from investing activities
4,388
0
48,247 52,635
361,946
'
Net increase in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
Reconciliation of operating income (loss) to
Net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in inventory
(Increase) decrease in prepaid expense
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in capital lease payable
Increase (decrease) in accrued interest payable
Increase (decrease) in deferred revenue
Total adjustments
Net cash flows from operating activities
126
49,545 106,160 213,992 369,697 467,520
28,894 - 538,893 567,787 100,267
$78,439 $106,160 $752,885 $937,484 $567,787
$13,260 ($96,430) $34,702 ($48,468) $278
3,638
10,162
81,643
95,443
117,202
29,126
101,540
-
130,666
29,071
(2,496)
-
728
(1,768)
3,451
5,690
-
-
5,690
(5,366)
-
(9,207)
57,033
47,826
(1,074)
(3,773)
-
2,226
(1,547)
(4,477)
344
-
-
344
(6,838)
-
671,568
-
671,568
-
-
6,527
-
6,527
-
2,752
-
-
2,752
-
35,281
780,590
141,630
957,501
131,969
$48,541
$684,160
$176,332
$909,033
$132,247
MCITY OF COLUMBIA HEIGHTS, MINNESOTA
CENTRAL GARAGE FUND
BALANCE SHEET
December 31, 1993
With Comparative Totals For December 31, 1992
' Capital
Operating Improvement
Account Account
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts
Interest
Inventory, at cost
Total current assets
Fixed assets:
Buildings
Improvements other than buildings
1 Machinery and equipment
Total fixed assets
Less accumulated depreciation
Net fixed assets
Total assets
Liabilities and Fund Equity
Current liabilities:
1 Accounts payable
Accrued salaries and withholdings payable
Deferred revenue
Total liabilities
Fund equity:
1 Contributed capital:
Municipal funds
Property owners
Total contributed capital
Retained earnings:
Reserved for capital improvement
Unreserved
Total retained earnings
Total fund equity
Total liabilities and fund equity
Statement 45
Totals
1993 1992
$39,688
$38,751
$78,439
$28,894
2,752
-
2,752
52
102
155
257
461
80,196
-
80,196
85,886
122,738
38,906
161,644
115,293
229,438
312,138
-
312,138
309,668
121,550
-
121,550
121,550
100,298
-
100,298
99,384
533,986
0
533,986
530,602
211,978
-
211,978
182,852
322,008
0
322,008
347,750
$444,746
$38,906
$483,652
$463,043
$8,172 $ -
$8,172 $11,945
15,535 -
15,535 15,191
2,752 -
2,752 -
26,459 0
26,459 27,136
124,196
-
124,196
124,196
64,653
-
64,653
64,653
188,849
0
188,849
188,849
-
38,906
38,906
32,260
229,438
-
229,438
214,798
229,438
38,906
268,344
247,058
418,287
38,906
457,193
435,907
$444,746
$38,906
$483,652
$463,043
127
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CENTRAL GARAGE FUND Statement 46
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 1993
With Comparative Totals For The Year Ended December 31, 1992
Capital
Equipment
Operating Replacement Totals
Account Account 1993 1992
Operating revenues:
Charges for services:
Services to departments
Use of space
Charges for sales:
Sales of gasoline
Total operating revenues
Operating expenses:
Cost of services and space
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues
Interest income
Miscellaneous revenues
Total nonoperating revenues
Net income (loss) before operating transfers
Operating transfers:
Operating transfers in
Operating transfers (out)
Total operating transfers
Net income (loss)
Retained earnings - January 1
Retained earnings - December 31
128
$106,094
$ -
$106,094
$99,386
115,839
-
115,839
110,049
50,822
-
50,822
52,111
272,755
0
272,755
261,546
230,369
-
230,369
243,021
29,126
-
29,126
29,071
259,495
0
259,495
272,092
13,260
0
13,260
(10,546)
1,742
2,646
4,388
3,609
3,638
-
3,638
1,476
5,380
2,646
8,026
5,085
18,640
2,646
21,286
(5,461)
-
4,000
4,000
4,000
(4,000)
-
(4,000)
(4,000)
(41000)
4,000
0
0
14,640
6,646
21,286
(5,461)
214,798
32,260
247,058
252,519
$229,438
$38,906
$268,344
$247,058
ICITY OF COLUMBIA HEIGHTS, MINNESOTA
'CENTRAL GARAGE FUND Statement 47
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 1993
With Comparative Amounts For the Year Ended December 31, 1992
' Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers in
Operating transfers (out)
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
. Acquisition of fixed assets
Cash flows from investing activities:
Proceeds from sale and maturity of investments
Interest earned on investments
Net cash flows from investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
Reconciliation of operating (loss) to
Net cash flows from operating activities
Operating income (loss)
1993 1992
$270,259
(116,918)
(108,438)
3,638
48,541
4,000
(4,000)
0
$264,752
(122,752)
(124,103)
1,476
19,373
4,000
(4,000)
0
(3,384) (26,673)
24,718
4,388 3,430
4,388 28,148
49,545 20,848
28,894 8,046
$78,439 $28,894
$13,260 ($10,546)
Adjustments to reconcile operating (loss) to net
cash flows from operating activities:
Miscellaneous revenues
3,638
Depreciation expense
29,126
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(2,496)
(Increase) decrease in inventory, at cost
5,690
Increase (decrease) in accounts payable
(3,773)
Increase (decrease) in accrued salaries and withholdings payable
344
Increase (decrease) in deferred revenue
2,752
Total adjustments
35,281
Net cash flows from operating activities $48,541
1,476
29,071
3,206
(5,366)
8,370
(6,838)
29,919
$19,373
129
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENERGY MANAGEMENT FUND Statement 48
BALANCE SHEET
December 31, 1993
With Comparative Amounts For December 31, 1992
Assets
Current assets:
Cash and cash equivalents
Prepaid expense
Total current assets
Fixed assets:
Buildings
Improvements other than buildings
Total fixed assets
Less: Accumulated depreciation
Total assets
Liabilities and Fund Equity
Current liabilities:
Capital lease payable current
Accrued interest payable
Total current liabilities
Long -term liabilities:
Capital lease payable net of current
Total liabilities
Retained earnings:
Unreserved
Total liabilities and fund equity
130
1992
$106,160 $ -
9,207 -
115,367 0
395,871 -
314,910 -
710,781 0
101,540 -
$724,608 $0
$90,991 $ -
6,527 -
97,518 0
580,577 -
678,095 0
46,513 -
$724,608 $0
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENERGY MANAGEMENT FUND Statement 49
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 1993
With Comparative Amounts For The Year Ended December 31, 1992
Retained earnings - January 1 _ _
Retained earnings - December 31 $46,513 $0
1 131
1993
1992
Operating revenues:
Charges for services:
Services to departments
$202,656
$ -
Total operating revenues
202,656
0
Operating expenses:
Cost of services and space
197,546
-
Depreciation
101,540
-
Total operating expenses
299,086
0
Net income (loss) from operations
(96,430)
0
Nonoperating revenues (expenses)
Miscellaneous revenues
10,162
Interest expense
(35,967)
Total nonoperating revenues
(25,805)
0
Net income (loss) before operating transfers
(122,235)
0
Operating transfers
Operating transfers in
168,748
-
Total operating transfers
168,748
0
Net income
46,513
0
Retained earnings - January 1 _ _
Retained earnings - December 31 $46,513 $0
1 131
CITY OF COLUMBIA HEIGHTS MINNESOTA
ENERGY MANAGEMENT FUND
STATEMENT OF CASH FLOWS
Statement 50
For The Year Ended December 31, 1993
With Comparative Amounts For the Year Ended December 31, 1992
1993
1992
Cash flows from operating activities:
Cash received from customers
$202,656
$ -
Cash paid to suppliers for goods and services
471,342
-
Miscellaneous revenues
10,162
-
Net cash flows from operating activities
684,160
0
Cash flows from noncapital financing activities:
Operating transfers in
168,748
-
Cash flows from capital and related financing activities:
Acquisition of fixed assets
(710,781)
-
Interest expense
(35,967)
Net cash flows from capital and related financing activities
(746,748)
0
Net increase in cash and cash equivalents
106,160
0
Cash and cash equivalents - January 1
-
Cash and cash equivalents - December 31
$106,160
$0
Reconciliation of operating income (loss) to
Net cash flows from operating activities
Operating income (loss)
($96,430)
$ -
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Depreciation expense
10,162
101,540
-
-
Changes in assets and liabilities:
(Increase) decrease in prepaid expense
(9,207)
-
Increase (decrease) in capital lease payable
671,568
-
Increase (decrease) in accrued interest payable
6,527
-
Total adjustments
780,590
0
Net flows from
cash operating activities
$684,160
$0
132
CITY OF COLUMBIA HEIGHTS MINNESOTA
INSURANCE FUND
Statement 51
BALANCE SHEET
December 31, 1993
With Comparative Amounts For December 31, 1992
1993
1992
Assets
Current assets:
Cash and cash equivalents
$752,885
$538,893
Receivables:
Interest
2,834
3,562
Prepaid expense
8,966
65,999
Total assets
$764,685
$608,454
Liabilities and Fund Equity
Current liabilities:
Accounts payable
$3,036
$810
Fund equity:
Retained earnings:
Reserved for insurance
761,649
607,644
Total liabilities and fund equity
i
$764,685
$608,454
1
1
1
r
133
CITY OF COLUMBIA HEIGHTS MINNESOTA
INSURANCE FUND
STATEMENT OF REVENUES, EXPENSES AND
Statement 52
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 1993
With Comparative Amounts For The Year Ended December 31, 1992
1993
1992
Operating revenues:
Insurance allocation
$52,749
$63,277
Recovery of damages
713
-
Total operating revenues
53,462
63,277
Operating expenses:
Claims administration
10,952
17,997
Supplies and services
3,299
2,971
Claims
4,509
27,783
Insurance deductible
-
3,702
Total operating expenses
18,760
52,453
Net income from operations
34,702
10,824
Nonoperating revenues
Interest income
48,247
27,903
Miscellaneous revenues
81,643
115,726
Total nonoperating revenues
129,890
143,629
Net income before operating transfers
164,592
154,453
Operating transfers
Operating transfers (out)
(10,587)
-
Total operating transfers
(10,587)
0
Net income
154,005
154,453
Retained earnings - January 1
607,644
453,191
Retained earnings - December 31
$761,649
$607,644
134
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INSURANCE FUND Statement 53
STATEMENT OF CASH FLOWS
For The Year Faded December 31, 1993
With Comparative Amounts For the Year Ended December 31, 1992
Cash flows from operating activities:
Cash received from damages
Cash paid to suppliers for goods and services
Miscellaneous revenues
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers in (out)
Cash flows from investing activities:
Proceeds from sale and maturity of investments
Interest earned on investments
Net cash flows from investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
Reconciliation of operating income to
Net cash flows from operating activities
Operating income
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in prepaid expense
Increase (decrease) in accounts payable
Total adjustments
Net cash flows from operating activities
1993
$54,190
40,499
81,643
176,332
(10,587)
48,247
48,247
213,992
538,893
$752,885
$34,702
81,643
728
57,033
2,226
141,630
$176,332
1992
$63,522
(66,374)
115,726
112,874
306,473
27,325
333,798
446,672
92,221
$538,893
$10,824
115,726
245
(1,074)
(12,847)
102,050
$112,874
135
CH
149101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
I
t
I
t
1
1
TRUST AND AGENCY FUNDS
Trust and Agency Funds are used to account for assets held by a
government in a trustee or agent capacity for individuals, private
organizations, other governments and/or other funds.
Agency Funds:
Deferred Compensation Fund - used to account for assets held
by deferred compensation trustee.
Permit Surchar eg Fund - used to account for SAC and SUR
charges collected for and remitted to the State of Minnesota.
Escrow Agency Fund - used to account for payroll - related
assets and liabilities.
Trust Funds:
Flex Benefit - used to account for contributions by employees
and related expenditures for flexible benefits.
Compensated Absences - used to account for funds that have
been set aside by the City Council for compensated absences.
137
CITY OF COLUMBIA HEIGHTS, MINNESOTA
FIDUCIARY FUNDS
COMBINING BALANCE SKEET
December 31, 1993
Assets
Cash and investments
Receivables:
Interest
Assets held by deferred compensation trustee
Total assets
Liabilities and Fund Balance
Liabilities:
Accounts payable
Deferred compensation payable to employees
Deposits
Other liabilities
Total liabilities
Fund balance:
Unreserved:
Designated for compensated absences
Undesignated
Total fund balance
Total liabilities and fund balance
138
Statement 54
Expendable
Trust
Flex
Compensated
Agency
Benefit
Absences
Funds
Total
$2,316
$208,278
$7, 163
$217,757
-
516
-
516
-
-
1,523237
1,523,237
$2,316
$208,794
$1,530,400
$1,741,510
$1,611 $ - $667 $2,278
- - 1,523,237 1,523,237
5,742 5,742
754 754
1,611 0 1,530,400 1,532,011
- 208,794 - 208,794
705 - - 705
705 208,794 0 209,499
$2,316 $208,794 $1,530,400 $1,741,510
139
CITY OF COLUMBIA HEIGHTS, MINNESOTA
EXPENDABLE TRUST FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
Statement 55
AND CHANGES IN FUND BALANCE
For The Year Ended December 31, 1993
jFlex
-
Compensated
Benefit
Absences
Total
Revenues:
Flex withholding
$27,697
$ -
$27,697
Forfeiture
13
-
13
j
Interest
6
8,794
8,800
Other
5,717
-
5,717
Total revenues
33,433
8,794
42,227
Expenditures:
Other services and charges
30,358
-
30,358
Revenues over expenditures
3,075
8,794
11,869
Other financing sources:
1
Operating transfers in
-
100,000
100,000
Net increase in fund balance
3,075
108,794
111,869
Fund balance (deficit) - January 1
(2,370)
100,000
97,630
Fund balance - December 31
$705
$208,794
$209,499
139
CITY OF COLUMBIA HEIGHTS, MINNESOTA
FIDUCIARY FUNDS Statement 56
COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES -
ALL AGENCY FUNDS
For The Year Faded December 31, 1993
Balance Balance
1/1/93 Additions Deletions 12/31/93
Total All Agency Funds
Assets
Cash and investments:
General account
Payroll account
Total cash and cash equivalents
Accounts receivable
Assets held by deferred compensation trustees
Total assets
Liabilities
Accounts payable
Deferred compensation payable to employees
Deposits
Other liabilities
Total liabilities
Deferred Compensation Agency Fund
Assets
Assets held by deferred compensation trustee
Liabilities
Deferred compensation payable to employees
Permit Surcharge Agency Fund
Assets
Cash and investments - general account
Liabilities
SAC /SUR charges payable
Escrow Agency Fund
Assets
Cash and investments:
General account
Payroll account
Accounts receivable
Total assets
Liabilities
Deposits
Other liabilities:
Withholdings payable
Payroll deductions payable
Employee activity
Total liabilities
140
$11,789
$500
$6,126
$6,163
1,000
-
-
1,000
12,789
500
6,126
7,163
318
-
318
-
1,195,530
327,707
-
1,523,237
$1,208,637
$328,207
$6,444
$1,530,400
$667
$ -
$ -
$667
1,195,530
327,707
-
1,523,237
10,475
-
4,733
5,742
1,965
418
1,629
754
$1,208,637
$328,125
$6,362
$1,530,400
$1,195,530 $327,707 $ - $1,523,237
$1,195,530 $327,707 $ - $1,523,237
$778 $- $466 $312
$778 $234 $700 $312
$11,011 $500 $5,660
1,000 - -
318 - 318
$12,329 $500 $5,978
$10,475 $ -
$5,851
1,000
1pv,u-1 l
$4,733 $5,742
60
- 60 -
346
184 310 220
1,448
- 559 889
$12,329
$184 $5,662 $6,851
HOUSING AND REDEVELOPMENT
AUTHORITY COMPONENT UNIT
141
CITY OF COLUMBIA HEIGHTS, MINNESOTA
HOUSING AND REDEVELOPMENT AUTHORITY FUNDS
COMBINING BALANCE SHEET
December 31, 1993
With Comparative Totals For December 31, 1992
r
Governmental Fund Types
Special
Capital
Assets
General
Revenue
Project
Cash and investments
$154,383
$398,662
$ -
Receivables:
Accounts
Taxes
200
1,790
596
-
-
-
Interest
242
332
-
Loans
376,195
-
-
Due from other governmental units
16,353
18,215
-
Due from other funds
167,704
-
-
Due from primary government
3,510
-
-
Due from developer
-
-
65,000
Prepaid expense
526
7,018
-
Assets held by deferred compensation trustee
-
-
-
Real estate held for resale
81,460
87,068
-
Fixed assets
-
-
-
Amount to be provided for compensated absences
-
-
-
Total assets
$802,363
$511,891
$65,000
Liabilities, Equity and Other Credits
Liabilities:
Accounts payable
$889
$30,333
$558
Accrued salaries and withholdings payable
3,770
2,337
-
Deferred compensation payable
-
-
-
Due to other governmental units
828
30,374
-
Due to other funds
-
86,319
81,385
Due to primary government
Deferred revenue
6,178
377,962
1,470
135
-
65,000
Deposits
-
10,618
-
Insurance and taxes in escrow
4,191
-
-
Compensated absences payable
-
-
-
Other liabilities:
Accrued liability for future program income
-
87,068
-
Total liabilities
393,818
248,654
146,943
Equity and other credits:
Investment in general fixed assets
-
-
-
Fund balance:
Reserved for prepayments
526
7,018
-
Reserved for community development
Unreserved:
170,497
-
-
Designated
35,384
193,004
-
Undesignated
202,138
63,215
(81,943)
Total equity and other credits
408,545
263,237
(81,943)
Total liabilities, equity and other credits
$802,363
$511,891
$65,000
142
,
Statement 57
Fiduciary
Fund Type
Account Groups
General
General
Long -Term
Totals
Agency
Fixed Assets
Debt
1993
1992
$ -
$ -
$ -
$553,045
$747,484
-
-
-
796
5,066
-
-
-
1,790
3,362
-
-
-
574
264
-
-
-
376,195
410,106
-
-
-
34,568
61,032
-
-
-
167,704
68,663
-
-
-
3,510
4,466
-
-
65,000
-
=
-
-
7,544
7,849
201,896
-
-
201,896
172,111
-
-
168,528
89,966
5,122,237
5,122,237
5,066,689
-
-
10,711
10,711
9,590
$201,896
$5,122,237
$10,711
$6,714,098
$6,646,648
$ -
$ -
$ -
$31,780
$41,269
-
-
-
6,107
7,252
201,896
-
-
201,896
172,111
-
-
-
31,202
34,034
-
-
-
167,704
68,663
-
-
-
7,648
30,074
-
-
-
443,097
425,586
-
-
-
10,618
10,265
-
4,191
6,634
_
10,711
10,711
9,590
-
-
-
87,068
68,853
201,896
0
10,711
1,002,022
874,331
-
5,122,237
-
5,122,237
5,066,689
-
-
-
7,544
7,849
-
-
-
170,497
165,139
-
-
-
228,388
190,501
-
-
-
183,410
342,139
0
5,122,237
0
5,712,076
5,772,317
$201,896
$5,122,237
$10,711
$6,714,098
$6,646,648
143
CITY OF COLUMBIA HEIGHTS, MINNESOTA
HOUSING AND REDEVELOPMENT AUTHORITY FUNDS Statement 58
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - ALL GOVERNMENTAL FUND TYPES
For The Year Ended December 31, 1993
With Comparative Totals For The Year Ended December 31, 1992
Revenues:
Taxes
Intergovernmental
Rents
Interest
Other
Total revenues
Expenditures:
Personal services
Supplies
Other services and charges
Loans and grants
Capital outlay
Total expenditures
Revenues over (under) expenditures
Fund balance - January 1
Fund balance (deficit) - December 31
r
144 1
Special
Capital
Totals
General
Revenue
Project
1993
1992
$8,607
$ -
$ -
$8,607
$58,723
40,157
200,770
-
240,927
253,295
-
387,306
-
387,306
391,275
6,931
10,074
-
17,005
26,317
163,745
12,535
18,261
194,541
167,706
219,440
610,685
18,261
848,386
897,316
132,410
79,894
-
212,304
294,884
3,732
22,732
99
26,563
23,007
81,938
286,146
39,103
407,187
448,811
53,572
109,222
-
162,794
101,930
-
94,325
61,002
155,327
69,596
271,652
592,319
100,204
964,175
938,228
(52212)
18,366
(81,943)
(115,789)
(400912)
460,757
244,871
-
705,628
746,540
$408,545
$263,237
($81,943)
$589,839
$705,628
r
144 1
GENERAL FIXED ASSETS
ACCOUNT GROUP
The City maintains a separate account group which
contains the fixed assets used in the governmental fund
type operations. They are assets of the City as a whole
and not of individual funds.
145
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPARATIVE SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE
For The Year Ended December 31, 1993
Land
Buildings
Improvements other than buildings
Machinery and equipment
Construction in process
Total general fixed assets
General Obligation Bonds:
Library Bonds of 1966
Municipal Building Bonds of 1959
Park Bonds of 1962
City Garage Bonds of 1972
Capital Improvement Bonds of 1976
Total general obligation bonds
Grants:
Federal E.D.A. and H.U.D.
State
Total grants
Revenue sharing:
Federal
Anoka County
Total revenue sharing
Balance from current revenue and contributions
Total investments in general fixed assets
146
s
Statement 59 1
Balance
Balance
1/1/93
Additions
Deletions
12/31/'93
$3,132,099
$ -
$ -
$3,132,099
3,032,275
35,747
-
3,068,022
1,440,485
3,141
-
1,443,626
4,070,059
333,429
46,450
4,357,038
248,867
354,466
-
603,333
$11,923,785
$726,783
$46,450
$12,604,118
$90,000 $ - $ - $90,000
150,000 - - 150,000
325,000 - - 325,000
510,000 - - 510,000
929,475 - - 929,475
2,004,475 0 0 2,004,475
526,290 - - 526,290
267,203 - - 267,203
793,493 0 0 793,493
1,752,317 - - 1,752,317
51,550 - - 51,550
1,803,867 0 0 1,803,867
7,321,950 726,783 46,450 8,002,283
$11,923,785 $726,783 $46,450 $12,604,118
t
CITY OF COLUMBIA HEIGHTS MINNESOTA
iSCHEDULE OF CHANGES IN GENERAL FIXED ASSETS
BY FUNCTION AND ACTIVITY
For The Year Ended December 31, 1993
Statement 60
' 147
Balance
Balance
1/1/'93
Additions
Deletions
12/31/93
General Government:
Council
$22,565
$ -
$ -
$22,565
Manager
23,723
-
-
23,723
Finance and elections
228,433
46,020
5,500
268,953
Assessing
14,745
352
-
15,097
Planning
679
-
-
679
General government buildings
1,101,684
21,453
-
1,123,137
Total General Government
1,391,829
67,825
5,500
1,454,154
Public Safety:
Police/animal/civil defense
353,025
65,792
2,000
416,817
Fire
405,359
4,451
-
409,810
Inspections
20,380
-
-
20,380
Total Public Safety
778,764
70,243
2,000
847,007
Public Works:
Engineering
204,315
12,066
3,200
213,181
Maintenance
1,642,486
128,159
29,050
1,741,595
Total Public Works
1,846,801
140,225
32,250
1,954,776
Other Departments:
Sanitation
652
-
-
652
Parks and Recreation
7,289,783
90,343
6,700
7,373,426
Library
348,285
1,866
-
350,151
Cable television
18,804
1,815
-
20,619
Construction in process
248,867
354,466
-
603,333
\� Total Other Departments
7,906,391
448,490
6,700
8,348,181
Total general fixed assets
$11,923,785
$726,783
$46,450
$12,604,118
' 147
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF GENERAL FIXED ASSETS
BY FUNCTION AND ACTIVITY
December 31, 1993
Statement 61 1
Totals
Mr.]
$3,132,099 $3,068,022 $1,443,626 $4,357,038 $603,333 $12,604,118
Improvements
Machinery
Other Than
and
Construction
Land
Buildings
Buildings
Equipment
In Process
Total
General Government:
Council
$ -
$ -
$ -
$22,565
$ -
$22,565
Manager
-
-
-
23,723
-
23,723
Finance and elections
-
-
-
268,953
-
268,953
Assessing
-
-
-
15,097
-
15,097
Planning
-
-
-
679
-
679
General government buildings
110,920
931,341
19,396
61,480
-
1,123,137
Total General Government
110,920
931,341
19,396
392,497
0
1,454,154
Public Safety:
PoliWanimal/civil defense
-
-
1,710
415,107
-
416,817
Fire
-
2,798
2,199
404,813
-
409,810
Inspections
-
-
-
20,380
-
20,380
Total Public Safety
0
2,798
3,909
840,300
0
847,007
Public Works:
Engineering
Maintenance
-
-
4,487
18,750
2,801
562,244
205,893
1,160,601
-
-
213,181
1,741,595
Total Public Works
0
23,237
565,045
1,366,494
0
1,954,776
Other Departments:
Sanitation
-
-
-
652
-
652
Parks and recreation
3,000,179
1,912,382
855,276
1,605,589
-
7,373,426
Library
21,000
198,264
-
130,887
-
350,151
Cable television
-
-
-
20,619
-
20,619
Construction in process
-
-
-
-
603,333
603,333
Total Other Departments
3,021,179
2,110,646
855,276
1,757,747
603,333
8,348,181
Totals
Mr.]
$3,132,099 $3,068,022 $1,443,626 $4,357,038 $603,333 $12,604,118
GENERAL LONG -TERM DEBT
ACCOUNT GROUP
The General Long -Term Debt Account Group is used to
account for the long -term debt of the City other than debt
recorded in the Enterprise Fund.
149
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF GENERAL LONG -TERM DEBT
Statement 62
December 31, 1993
Amount Available And To Be Provided For The
Payment Of General Long -Term Debt
Amount available in Debt Service Funds
$7,922,087
Amount to be provided for retirement of:
Long -term debt
9,844,318
Note payable to HRA
15,228
Liability for compensated absences
362,043
Total available and to be provided for
$18,143,676
General Long -Term Debt Payable
General Obligation Bonds payable
$17,209,721
Accreted interest on Capital Appreciation Bonds
556,684
Note payable to HRA
15,228
Liability for compensated absences payable
362,043
�.
Total general long -term debt payable
$18,143,676
r
150
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF DEBT SERVICE REQUIREMENTS TO MATURITY Statement 63
December 31, 1993
1 151
General Obligation Bonds
Year
Principal Interest
1994
$7,565,000 $472,659
1995
1,020,000 392,961
1996
1,155,000 304,268
1997
1,155,000 246,128
1998
990,000 190,390
1999
945,000 138,167
2000
900,000 86,980
2001
860,000 37,270
2002
611,515 499,865
2003
377,918 542,082
2004
350,584 569,416
2005
327,272 592,728
2006
300,822 619,178
2007
280,545 639,455
2008
259,375 660,625
2009
111,690 313,310
Total
$17,209,721 $6,305,482
1 151
CH
152
CITY OF COLUMBIA HEIGHTS, NIINNESOTA
SUPPLEMENTARY
FINANCIAL
INFORMATION
153
CITY OF COLUMBIA HEIGHTS MINNESOTA ,
COMBINING SCHEDULE OF BONDS PAYABLE '
December 31, 1993
Interest Issue Maturity
Rate Date Date
Special Assessment Bonds
General Obligation Refunding
All bonds maturing on or after March 1, 1992 shall be subject to 3/01 -9/01
redemption and prior payment in whole or in part in inverse order of 6.00%
maturity at the option of the issue on March 1, 1991 and interest 6.40%
payment date thereafter at a price of the principal amount thereof 6.60%
plus accrued interest.
Total Special Assessment Bonds
Tax Increment Bonds
G.O. Tax Increment Bonds Series 1984
Bonds maturing on or after March 1, 1992 will be subject to 3/01-9/01
redemption and prepayment at the option of the City in inverse 9.20%
order on March 1, 1991 and any interest payment date thereafter at 9.40%
100% of their principal plus accrued interest.
G.O. Tax Increment Refunding Bonds of 1987 Series A (A)
Bonds maturing on or after March 1, 1995 will be subject to
3/01-9/01
redemption and prepayment in whole or in part in inverse order of
6.20%
maturity at the option of the issuer on March 1, 1994 and any
6.40%
interest payment date thereafter at a price of the principal amount
6.60%
thereof plus accrued interest.
6.80%
7.00%
7.10%
7.20%
7.30%
7.40%
7.50%
6/1/87 3/1/95
6/1/84 3/1/94
6/1/87 3/1/02
(A) For the G.O. TI Refunding Bonds of 1987 Series A, the remaining serial payments for the years 1996 - 2002, a total of
$6,550,000, is in an escrow account as a result of the 1991 refunding issue. This escrow account will be used to pay all bonds
maturing on or after March 1, 1995.
154
Exhibit 1
Page 1 of 2
Interest
Original
Balance
Balance
Paid in
Issue
1/1/93
Sold Retired
12/31/'93
Current Year
' $2,230,000
$910,000
$ - $910,000
$ -
$49,660
2,230,000
910,000
0 910,000
0
49,660
1,070,000
305,000
- 145,000
160,000
21,710
9,090,000
7,925,000
- 680,000
7,245,000
529,205
155
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINING SCHEDULE OF BONDS PAYABLE
December 31, 1993
Tax Increment Bonds (continued)
Taxable Tax Increment Bonds of
All bonds maturing on or after February 1, 1994 shall be subject to
redemption and prior payment in whole or in part in inverse order of
maturity at the option of the issuer on February 1, 1993 and any
interest payment date thereafter at a price of par plus accrued
interest.
G.O. Tax Increment Capital Appreciation Bonds of 1990
Tax Increment Refunding Bonds of 1
All bonds maturing on or after March 1, 2000 shall be subject to
redemption and prior payment in whole or in part at the option of
the issuer on March 1, 1999 and on any day thereafter at a price of
par and accrued interest.
Tax Increment Refunding Bonds of 1
The City may discharge all bonds which are due on any date by
depositing with the Registrar on or before that date a sum sufficient
for the payment thereof in full. If any bond should not be paid
when due, it may nevertheless be discharged by depositing with the
Registrar a sum sufficient for the payment thereof in full with
interest accrued to the date of such deposit
Total General Obligation Tax Increment Bonds
Total Bond Principal Payable - All Funds
156
Interest Issue
Maturity
Rate Date
Date
6/1/87
211/97
2101-8/01
8.60%
8.75%
8.90%
9.00%
9.10%
9.10%
9/01
6.90%
6.95%
7.00%
7.00%
7.10%
7.10%
7.15%
7.15%
3/01-9/01
4.75%
5.00%
5.10%
5.30%
5.50%
5.60%
5.70%
5.80%
3.80%
4.40%
4.75%
5.15%
8/23/90 911109
11/21/91 3/1102
7/1/93 2/1/97
' Exhibit 1
Page 2 of 2
157
Interest
Original
Balance
Balance
Paid in .
Issue
1/1/93
Sold
Retired
12/31/93
Current Year
' $1,100,000
$850,000
$ -
$850,000
$ -
$81,970
' 2,399,721
2,399,721
-
-
2,399,721
-
6,670,000
6,670,000
-
-
6,670,000
353,243
735,000
-
735,000
-
735,000
-
21,064,721
18,149,721
735,000
1,675,000
17,209,721
986,128
$23,294,721
$19,059,721
$735,000
$2,585,000
$17,209,721
$1,035,788
157
Sources of Funds:
Bond proceeds
Tax increment received
Interest on invested funds
Real estate sales
EDA grant
Revenue sharing
Land sale
Other
Total sources of funds
Uses of Funds:
Land acquisition
Site improvements or preparation costs
Installation of public
utilities and improvements
Other public improvements
Bond payments:
Principal
Interest
Administrative costs
Other
Total uses of funds
Funds remaining (or deficient)
158
$8,175,000
$21,964,721
CITY OF COLUMBIA HEIGHTS, MINNESOTA
$730,073
SCHEDULE OF SOURCES AND USES OF PUBLIC FUNDS
FOR HOUSING AND REDEVELOPMENT AUTHORITY TAX
Exhibit 2 '
INCREMENT FINANCING DISTRICTS
9,947,805
December 31, 1993
(11,101,715)
-
-
2,455,946
421,285
Accounted
Original Amended For in Current
Amount
,
Budget Budget Prior Years Year
Remaining
Sources of Funds:
Bond proceeds
Tax increment received
Interest on invested funds
Real estate sales
EDA grant
Revenue sharing
Land sale
Other
Total sources of funds
Uses of Funds:
Land acquisition
Site improvements or preparation costs
Installation of public
utilities and improvements
Other public improvements
Bond payments:
Principal
Interest
Administrative costs
Other
Total uses of funds
Funds remaining (or deficient)
158
$8,175,000
$21,964,721
$21,928,724
$730,073
($694,076)
-
-
9,947,805
1,153,910
(11,101,715)
-
-
2,455,946
421,285
(2,877,231)
702,630
753,630
1,303,929
5,248
(555,547)
1,415,000
1,415,000
1,482,000
-
(67,000)
-
60,000
-
-
60,000
-
7,000
55,000
-
(48,000)
-
340,000
2,420,197
-
(2,080,197)
27,796,325
10,292,630
24,540,351
39,593,601
2,310,516
(17,363,766)
4,800,000
7,034,000
7,357,742
60,691
(384,433)
100,000
475,000
164,891
-
310,109
325,000
478,800
447,296
-
31,504
2,500,000
4,250,000
3,486,364
-
763,636
8,175,000
15,294,721
12,984,289
1,675,000
635,432
10,031,325
19,248,682
11,201,703
993,698
7,053,281
566,000
1,008,500
1,321,949
39,513
(352,962)
1,299,000
3,789,399
3,268,701
44,975
475,723
27,796,325
51,579,102
40,232,935
2,813,877
8,532290
($17503,695)
($27,038,751)
($639,334)
($503,361)
($25,896,056)
CITY OF COLUMBIA HEIGHTS, MINNESOTA
'NOTE - SOURCES OF FUNDS Exhibit 3
FOR HOUSING AND REDEVELOPMENT AUTHORITY
TAX INCREMENT FINANCING DISTRICTS
' December 31, 1993
Note (1) Sources of Funds
' Real Estate Land Sales
Land
Sale Amount Date Total Cost*
Propertl
Columbia Heights Office Plaza
Evenson Properties
$133,500
10/81
' LaBelle Park Condo No. 1
The Gaughan Companies
137,464
10/81
Columbia Heights Mall
Evenson Properties
e
138,167
2/82
LaBelle Park Condo No. 2
'The Gaughan Companies
168,498
3/82
LaBelle Park Condo No. 3
The Gaughan Companies
126,000
9/82
University Heights Housing
1
9/84
Columbia Park Medical Clinic
Columbia Park Properties
20,000
11/85
Sullivan Lake Housing
420,000
11/87
Columbia Square
Northeast Partners
149,459
8/88
Parkview Villa South Housing
8/90
' Totals
$1,293,089
$6,116,914
Note (2) Sources of Funds
Tax Exempt Obligation Issued on Behalf of Private Entities
Development
Amount
Issue Type
Columbia Heights Office Plaza
Commercial Redevelopment
' Evenson Properties
$6,000,000
Revenue Bonds Series 1981
Columbia Heights Mall
Commercial Redevelopment
Evenson Properties
4,000,000
Revenue Bonds Series 1981
4111 Building South
Commercial Redevelopment
Ruvelson and Associates
775,000
Revenue Bonds Series 1981
1 LaBelle Park Condominiums
Commercial Redevelopment
The Gaughan Companies
9,000,000
Revenue Bonds Series 1980
Columbia Park Medical Clinic
Commercial Redevelopment
'
Columbia Park Properties
5,000,000
Revenue Bonds Series 1985
Columbia Park Medical Clinic
Commercial Development Refunding
M Columbia Park Properties
4,785,000
Revenue Bonds Series 1992
Note (3) Sources of Funds
* Individual project costs were not available to be used in Note (1) Sources of Funds. A total of all projects has been provided. 159
CH
•1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
III.
STATISTICAL
SECTION
161
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ASSESSED VALUE, TAX CAPACITY, AND
ESTIMATED ACTUAL VALUE OF ALL TAXABLE PROPERTY (A)
Years 1984 Through 1993
(Unaudited)
Table 1 '
(A) For tax collection years 1988 and prior, taxable valuation was calculated based on a specific formula applied to estimated actual value,
which resulted in an assessed valuation, which was then used as a base upon which to spread the annual tax levies. Beginning in 1989, the
State of Minnesota legislated a change in this formula. This change is intended to reflect the burden or "tax capacity" that property is able
to bear. The new formula results in a considerably smaller taxable valuation for the City. In this table, for the purpose of comparison
only, 1988 and prior years are reported under the old system of assessed valuation, while 1989 and subsequent years are reported in terms of
tax capacity.
(B) The Metropolitan Fiscal Disparities Act was first implemented for taxes payable in 1975 for the seven Metropolitan counties of Anoka,
Carver, Dakota, Hennepin, Ramsey, Scott, and Washington. Forty percent of the increase in commercial - industrial (including public utility)
valuation in each assessment district since 1971 is contributed to an area -wide tax base. Using the factors of population and real property
market value, a per capita distribution index is calculated. This index is employed in determining what proportion of the valuation shall be
distributed back to each assessment district.
(162) j
Real Property
Personal
Property
Area Wide Allocation (B)
Total
Ratio of
Total
Assessed/
Tax
Capacity
Value
Assessed/
Estimated
Assessed/
Estimated
Assessed/
Estimated
to Total
Fiscal
Tax Capacity
Actual
Tax Capacity
Actual
Tax Capacity
Actual
Estimated
Year
Value
Value
Value
Value
Contribution
Distribution
Value
Value
Actual Value
1984
$105,913,390
$445,177,400
$1,426,869
$3,318,300
($5,178,793)
$12,001,080
$114,162,546
$448,495,700
25.45%
1985
108,671,288
461,786,700
1,426,869
3,414,600
(4,695,234)
13,636,552
119,039,475
465,201,300
25.594,
1986
113,721,411
476,771,500
1,500,988
3,511,600
(4,407,361)
14,264,696
125,079,734
480,283,100
26.04%
1987
114,767,361
484,669,200
1,547,299
3,619,300
(5,778,163)
15,650,911
126,187,408
488,288,500
25.84911.
1988
116,314,660
507,684,800
1,679,868
3,927,600
(5,180,460)
17,871,259
130,685,327
511,612,400
25.54%
1989
14,532,465
522,002,900
208,985
4,017,800
(725,395)
2,478,750
16,494,805
526,020,700
3.14%
1990
10,022,891
533,586,700
212,505
4,234,500
(712,924)
2,841,497
12,363,969
537,821200
2.30%
1991
9,901,542
536,614,500
210,051
4,258,500
(510,571)
3,290,306
12,891,328
540,873,000
2.38%
1992
9,503,314
538,522,400
207,255
4,398,000
(609,791)
3,067,799
12,168,577
542,920,400
2.24%
1993
9,226,574
537,840,800
207,309
4,447,000
(594,265)
2,852,940
11,692,558
542,287,800
2.16%
(A) For tax collection years 1988 and prior, taxable valuation was calculated based on a specific formula applied to estimated actual value,
which resulted in an assessed valuation, which was then used as a base upon which to spread the annual tax levies. Beginning in 1989, the
State of Minnesota legislated a change in this formula. This change is intended to reflect the burden or "tax capacity" that property is able
to bear. The new formula results in a considerably smaller taxable valuation for the City. In this table, for the purpose of comparison
only, 1988 and prior years are reported under the old system of assessed valuation, while 1989 and subsequent years are reported in terms of
tax capacity.
(B) The Metropolitan Fiscal Disparities Act was first implemented for taxes payable in 1975 for the seven Metropolitan counties of Anoka,
Carver, Dakota, Hennepin, Ramsey, Scott, and Washington. Forty percent of the increase in commercial - industrial (including public utility)
valuation in each assessment district since 1971 is contributed to an area -wide tax base. Using the factors of population and real property
market value, a per capita distribution index is calculated. This index is employed in determining what proportion of the valuation shall be
distributed back to each assessment district.
(162) j
CITY OF COLUMBIA HEIGHTS, MINNESOTA
'TAX RATES - PER $100 OF TAX CAPACITY Table 2
Years 1984 Through 1993
(Unaudited)
Year (A) City School County Metro Other (B) Total
1984 16.610 56.227 26.088 4.197 0.944 104.066
1985 16.300 50.487 23.868 4.250 1.048 95.953
1986 16.420 53.797 25.537 3.574 1.330 100.658
1987 19.472 63.234 29.414 4.223 1.136 117.479
1988 20.083 60.733 30.766 4.314 0.992 116.888
' 1989 0.15722 0.51364 0.25184 0.03360 0.00954 0.96584
1990 0.20275 0.41329 0.26440 0.03470 0.00988 0.92502
1991 0.19040 0.53249 0.28808 0.03395 0.01102 1.05594
1992 0.22956 0.61847 0.30308 0.03928 0.00937 1.19976
1993 0.23021 0.68142 0.30033 0.04225 0.01018 1.26420
1 (A) For tax collection years 1988 and prior, taxable valuation was calculated based on a specific formula applied to
estimated actual value, which resulted in an assessed valuation, which was then used as a base upon which to spread
the annual tax levies. Beginning in 1989, the State of Minnesota legislated a change in this formula. This change
is intended to reflect the burden or "tax capacity" that property is able to bear. The new formula results in a
considerably smaller taxable valuation for the City. In this table, for the purpose of comparison only, 1988 and
prior years are reported under the old system of assessed valuation, while 1989 and subsequent years are reported in
terms of tax capacity.
(B) Rice Creek Watershed, Mosquito Control, and Housing and Redevelopment Authority.
���3
'
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CITY TAX LEVY
Years 1984 Through 1993
Table 3
,
(Unaudited)
Fiscal City Levy
General
Police
Fire
Year Total
Fund
Relief
Relief
Library
'
1984 $1,757,486
$1,617,500
$77,313
$62,673
$-
1985
1,825,192
1,662,532
79,700
82,960
-
1986 1,888,616
1,725,956
79,700
82,960
-
,
1987 2,181,115
2,008,455
89,700
82,960
-
1988 2,391,689
2,258,872
65,242
67,575
-
,
1989 2,391,689
2,298,989
54,266
38,434
-
,
1990 2,882,056
2,760,455
64,549
57,052
-
1991 3,144,069
2,963,869
98,606
81,594
-
'
1992 3,368,595
3,368,595
-
-
-
1993 3,463,645
3,084,666
-
-
378,979
164
'
' CITY OF COLUMBIA HEIGHTS, MMESOTA
TAX LEVIES AND TAX COLLECTIONS
Table 4
'Years 1984 Through 1993
(Unaudited)
Ratio of
Accumulated
Collections
Percentage
Collections
Delinquent
of Current
of Levy
of Prior
Ratio
Taxes to
Years Taxes
Collected
Years Taxes
of Total
Accumulated
Current
Year
Total
During Fiscal
During Fiscal
During Fiscal
Total
Collections
Delinquent
Year
Collected
Tax Levy*
Period
Period
Period
Collections
to Tax Levy
Taxes
Tax Levy
1984
$1,285,324
$1,253,908
97.6%
$20,640
$1,274,548
0.9916:1
$36,290
0.02823:1
1985
1,286,626
1,256,387
97.6%
25,184
1,281,571
0.9961:1
51,764
0.04023:1
1986
1,395,303
1,365,014
97.8%
15,494
1,380,508
0.9894:1
53,140
0.03808:1
' 1987
1,624,073
1,605,851
98.9%
41,633
1,647,484
1.0144:1
55,101
0.03393:1
1988
1,800,335
1,762,573
97.9%
18,395
1,780,968
0.9892:1
53,374
0.02965:1
1989
1,811,862
1,785,190
98.5%
13,601
1,798,791
0.9928:1
79,005
0.04360:1
1990
2,079,001
2,057,446
99.0%
3,249
2,060,695
0.9912:1
81,891
0.03939:1
1991
2,226,208
2,183,800
98.1%
31,274
2,215,074
0.9950:1
88,809
0.03989:1
1992
2,406,707
2,360,410
98.1%
19,290
2,379,700
0.9888:1
109,305
0.04542:1
1993
2,453,972
2,400,802
97.8%
25,753
2,426,555
0.9888:1
123,285
0.05024:1
' *
The tax levy has been adjusted by the Homestead and Agricultural Aid (property tax replacement)
which is a revenue
from other agencies and has been incorporated into Table 6.
165
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL ASSESSMENT LEVIES AND COLLECTIONS
Years 1984 Through 1993
(Unaudited)
Table 5
* The parking ramp at 4025 Van Buren Street NE was assessed; however, it was not included in this figure.
(A) The City bills the property owner directly when a special assessment installment becomes dues. If the installment
becomes delinquent, it is certified to the County for inclusion on the following year's property tax statement and is
shown as a delinquent collection.
166
X
Deferred Special
Assessments
Current
Current Collections
Special
Collected
Balance
Fiscal
Assessments
% of
Delinquent
Assessments
During
at End of
Year
Due
Amount
Levy
Collections A)
Delinquent
Fiscal Period
Fiscal Period
1984
$299,680
$186,803
62.3%
$119,372
$154,154
$236,474
$857,906
1985
236,686
126,780
53.6%
140,515
132,031
92,257
640,691
1986
179,812
99,460
55.3%
118,938
110,886
223,656
697,945
1987
201,700
121,911
60.4%
86,741
108,729
236,510
616,994
1988
* 197,641
110,447
55.9%
50,534
149,795
143,565
1,149,826
1989
* 218,860
142,076
64.9%
95,361
97,030
219,588
637,341
1990
* 250,682
180,388
72.0%
74,581
109,928
309,544
591,415
1991
* 252,190
134,588
53.4%
39,016
77,005
210,029
565,432
1992
* 224,922
171,708
76.3%
55,385
73,962
54,141
416,229
1993
* 104,941
71,722
68.3%
59,468
59,185
139,047
364,055
* The parking ramp at 4025 Van Buren Street NE was assessed; however, it was not included in this figure.
(A) The City bills the property owner directly when a special assessment installment becomes dues. If the installment
becomes delinquent, it is certified to the County for inclusion on the following year's property tax statement and is
shown as a delinquent collection.
166
X
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL GOVERNMENTAL REVENUES BY SOURCE (A)
Table 6
1 Years 1984 Through 1993
(Unaudited)
Special
Fiscal Assessments Licenses Inter- Charges for
Fines and
Miscellaneous
Year Taxes (C) and Permits governmental Services (B)
Forfeitures
Interest
(D)
Total
i1984 $1,807,252 $ - $215,942 $2,470,131 $706,135
$51,009
$222,454
$93,363
$5,566,286
1985 2,352,593 - 139,470 2,625,357 289,116
104,741
265,318
81,461
5,858,056
1986 2,275,432 - 187,809 2,978,923 351,897
108,158
369,277
80,057
6,351,553
1987 2,733,934 - 131,351 2,972,407 408,062
123,813
533,564
560,378
7,463,509
1988 2,924,601 - 163,384 3,738,312 516,018
112,254
596,581
1,179,042
9,230,192
1989 2,839,936 736,662 142,365 4,014,920 611,516
128,188
1,229,806
453,820
10,157,213
t1990 3,215,975 463,410 147,587 4,096,113 661,116
123,505
1,039,625
385,013
10,132,344
1991 3,474,483 277,171 164,945 3,249,669 424,546
116,386
395,986
238,615
8,341,801
1992 3,496,720 147,180 125,275 3,504,973 442,636
104,673
562,475
595,015
8,978,947
1993 3,593,244 130,454 135,545 3,782,752 464,887
89,464
665,190
136,976
8,998,512
Notes:
(A) Includes General, Special Revenue, and Debt Service Fund Types.
(B) The year 1984 includes Refuse Collection and Disposal.
(C) Beginning in 1987, the Special Assessment Fund Type was eliminated
and special
assessment collections were recorded in
the Debt Service Fund Type.
(D) From 1988 to 1990, the Housing and Redevelopment Authority is blended as a component unit of the City. Beginning
in
t1991, the Housing and Redevelopment Authority is discretely presented as a separate column.
t
167
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL GOVERNMENTAL EXPENDITURES BY FUNCTION (A)
Years 1984 Through 1993
(Unaudited)
Table 7
Notes:
(A) Includes General, Special Revenue, and Debt Service Fund Types.
(B) The year 1984 includes Refuse Collection and Disposal.
(C) From 1988 to 1990, the Housing and Redevelopment Authority is blended as a component unit of the City. Beginning in
1991, the Housing and Redevelopment Authority is discretely presented as a separate column.
W
Highways
Parks
Fiscal
General
Public
and
Sanitation
and
Debt
Year
Government
Safety
Streets
(B)
Recreation
Library
Service
Other
Total
1984
$563,717
$1,654,871
$564,101
$531,174
$753,430
$212,379
$1,307,737
$90,463
$5,677,872
1985
850,356
1,799,231
627,733
81,415
788,111
221,821
786,312
291,916
5,446,895
1986
885,343
1,885,654
560,003
75,854
865,369
263,650
1,205,856
208,951
5,950,680
1987
919,991
1,915,895
632,746
80,285
1,001,069
261,583
1,807,407
405,451
7,024,427
1988
1,034,970
2,218,196
563,432
90,760
1,206281
353,241
1,754,031
1,999,737
9,220,648
1989
1,114,211
2,303,702
785,818
122,304
1,400,850
333,188
2,399,342
1,108,743
9,568,158
1990
1,429,627
2,551,543
762,642
184,627
1,514,853
368,363
2,469,400
1,298,528
10,579,583
1991
1,285,382
2,538,215
891,133
108,108
954,236
390,251
3,950,683
352,510
10,470,518
1992
1,356,795
2,563,788
819,300
176,216
1,044,021
383,933
2,272,802
397,879
9,014,734
1993
1,441,603
2,679,272
806,990
149,054
1,040,459
374,625
2,963,693
499,702
9,955,398
Notes:
(A) Includes General, Special Revenue, and Debt Service Fund Types.
(B) The year 1984 includes Refuse Collection and Disposal.
(C) From 1988 to 1990, the Housing and Redevelopment Authority is blended as a component unit of the City. Beginning in
1991, the Housing and Redevelopment Authority is discretely presented as a separate column.
W
CITY OF COLUMBIA HEIGHTS, MINNESOTA
1 PRINCIPAL CITY OFFICIALS
Year Ended December 31, 1993
Name
I
Mayor and Council
Donald J. Murzyn, Jr.
Joseph Sturdevant
Gary L. Peterson
Bruce G. Nawrocki
Sean T. Clerkin
Robert W. Ruettimann
1 Donald Jolly
Administration
Patrick Hentges
Linda Magee
William Elrite
June Johnston
Phil Suckerman
Gregg Woods
Mark Winson
Dave Mawhorter
Charles Kewatt
Evelyn Nygaard
Lauren McClanahan
Mark Casey
M. Rebecca Loader
Table 8
Official Title
Mayor
Mayor - Elect
Councilmember
Councilmember
Councilmember
Councilmember
Councilmember - elect
City Manager
Assistant to City Manager
City Clerk- Treasurer, Finance Director
Assistant Finance Director
Liquor Operations Manager
City Attorney
Public Works Director, City Engineer
Chief of Police
Chief of Fire
Building Inspector
Superintendent of Public Works
Recreation Services Director
Librarian
169
CITY OF COLUMBIA HEIGHTS, MINNESOTA
MISCELLANEOUS STATISTICS
December 31, 1993
(Unaudited)
Table 9
Page 1 of 2
Date of Incorporation
March 14,1898
Date of Adoption of City Charter
July 21, 1921
Form of Government
Council- Manager
Fiscal Year Begins
January 1
Area of City
3.52 Square Miles
Miles of Streets and Alleys
8,916,756
Trunk Highways
3.0
County
6.2
City Streets
61.8
Alleys
18.9
Miles of Sewers
3,292,353
Storm Sewers
33.6
Sanitary Sewers
59.0
Watermain Miles
66.1
Building Permits Issued
1984
525
1985
508
1986
513
1987
556
1988
535
1989
473
1990
486
1991
484
1992
515
1993
505
Estimated Construction Cost for Issued Permits
1984
$12,059,779
1985
4,938,226
1986
13,269,300
1987
4,215,085
1988
8,916,756
1989
5,180,247
1990
5,198200
1991
4,894,021
1992
2,373,433
1993
3,292,353
170
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
MISCELLANEOUS STATISTICS Table 9
December 31, 1993 Page 2 of 2
(Unaudited)
Fire Protection
Number of Stations 1
' Number of Employees:
Full-time 8
Volunteer 23
Police Protection
Number of Stations 1
Number of Employees 25
Parks
City Parks 13
Playgrounds 11
County Park 1
Schools
Senior High 1
Junior High 1
Elementary 3
Parochial Elementary 1
Employees (as of December 31, 1993)
Regular
t
111
Part -time and Temporary
318
429
Elections
Registered voters - Last City General Election
11,698
Number of Votes Cast - Last City General Election
4,115
Percentage of Registered Voters Voting
35.18%
Population
1900
123
1920
2,968
1930
5,613
1940
6,053
1950
8,175
1960
17,533
1970
23,997
1975 (Mid- Decade Census)
23,316
1980
20,029
1985
19,540
1990 (Census)
18,910
171
CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL TAXPAYERS
December 31, 1993
(Unaudited)
Taxpayer
Type of Business
Kraus - Anderson, Inc.
Construction
Zaidan Holdings, Inc.
Office Building
State Bank of Aurora
Office Building
Columbia Park Properties
Medical Building
Maylan Construction Company
Retail (K -Mart)
Medtronics, Inc.
Medical Manufacturing
Consolidated Realty of Minneapolis
Apartments
Northern States Power
Utility
Minnegasco
Utility
Lynde Investment
Apartments
Total Principal Taxpayers
172
Tax Capacity
Value
$230,062
223,900
186,300
158,479
156,610
154,951
112,751
110,060
97,117
78,398
$1,508,628
Source of Data: Anoka County Auditor's Office for collectible 1992 tax levies.
(1993 information was not available)
% of
Total City
Tax Capacity
Value
2.40%
2.30%
1.90%
1.60%
1.60%
1.60%
1.20%
1.10%
1.00%
0.80%
15.50%
Table 10
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPUTATION OF LEGAL DEBT MARGIN
December 31, 1993
(Unaudited)
Market Value
Debt Limit Percentage (Note A)
Debt limit
Amount of Debt applicable to debt limit
Total bonded debt
fLess: Tax increment bonds
(Note B) Special assessment bonds
Total amount of debt applicable to debt limit
Legal debt margin
I Note A
Table 11
1993/1994
1992/1993
$542,287,800
$542,920,400
2%
2%
10,845,756
10,858,408
17,209,721 19,059,721
17,209,721 18,149,721
0 910,000
0 0
$10,845,756 $10,858,408
M.S.A. Section 475.53 (Limit on Debt) Subdivision 1. Generally, except as otherwise provided in Sections
475.51 to 475.75, "no municipality, except a school district or a city of the fast class, shall incur or be subject
to a net debt in excess of 2% of the taxable market value."
Note B M.S.A. Section 475.51 (definitions) Subdivision 4. "Net debt" means the amount remaining after deducting
from its gross debt the amount of current revenues which are applicable within the current fiscal year to the
payment of any debt and the aggregate of the principal of the following:
1. Obligations issued for improvements which are payable wholly or partly from the proceeds of special
assessments levied upon property specially benefited thereby, including those which are general obligations of
the municipality issuing them, if the municipality is entitled to reimbursement in whole or in part from the
proceeds of the special assessments.
2. Warrants or orders having no definite or fixed maturity.
3. Obligations payable wholly from the income from revenue producing conveniences.
4. Obligations issued to create or maintain a Permanent Improvement Revolving Fund.
5. Obligations issued for the acquisition and betterment of public water works systems and public lighting,
heating or power systems, and of any combination thereof or for any other public convenience from which a
revenue is or may be derived.
6. Not applicable.
7. Amount of all money and face value of all securities held as a Debt Service Fund for the extinguishment of
obligations other than those deductible under this subdivision.
8. All other obligations which under the provisions of law authorizing their issuance are not to be included in
computing the net debt of the municipality.
i
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPUTATION OF DIRECT AND OVERLAPPING DEBT (1)
Table 12
December 31, 1993
(Unaudited)
l
Amount
Applicable to
Net
Percentage
City of
General
Applicable
Columbia Heights
Obligation Debt
to City
Share of Debt
Direct debt:
City of Columbia Heights
$17,209,721
100.090
$17,209,721
'
Overlapping debt: (1)
Anoka County
47,645,712
7.190
3,382,846
Metropolitan Council
40,840,000
0.690
245,040
Regional Transit District
44,400,000
0.6%
266,400
Totals
$150,095,433
$21,104,007
(1) Using 1992 figures, 1993 figures
were
not available.
S
t
�
t
774
CITY OF COLUMBIA HEIGHTS, MINNESOTA .
PROPERTY VALUE, CONSTRUCTION AND BANK DEPOSITS
Years 1984 Through 1993
(Unaudited)
Table 13
Property Value (1)
Construction
Fiscal
Number
Bank
I Year
Real
Personal Total
of Units
Value
Deposits (2)
1984
$105,913,390
$1,426,869 $107,340,259
525
$12,059,779
$-
1985
108,671,288
1,426,869 110,098,157
508
4,938,226
-
1986
113,721,411
1,500,988 115,222,399
513
13,269,300
-
1987
114,767,361
1,547,299 116,314,660
556
4,215,085
1988
116,314,660
1,679,868 117,994,528
535
8,916,756
1989
14,532,465
208,985 14,741,450
473
5,180,247
7,018,831 (3)
1990
10,022,891
212,505 10,235,396
486
5,198,200
10,311,528
1991
9,901,542
210,051 10,111,593
484
4,894,021
9,923,902
1992
9,503,314
207,255 9,710,569
515
2,373,433
10,155,837
1993
9,226,574
207,309 9,433,883
505
3,292,353
16,636,883 (4)
*
Amount expressed
in thousands.
(1)
Estimated assessed
(1984 -1987) and tax capacity (1988 -1993) values from Table 1.
(2)
Source:
Federal Banking Directory
'
Note:
Deposits listed are for Northeast State Bank, Marquette Bank Minneapolis, First Banks, Norwest Bank,
and First Community Credit Union
(3)
Figures for First Community Credit Union are not included for
1989.
(4)
1992 amounts were used for First Banks and Norwest because 1993 amounts were not available.
CH
176
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SINGLE AUDIT AND OTHER
REQUIRED REPORTS
177
CH
178
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CERTIFIED PUBLIC ACCOUNTANTS
Independent Auditor's Report on Supplementary Information -
Schedule of Federal Financial Assistance
To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
We have audited the general purpose financial statements of the City of Columbia Heights,
Minnesota, for the year ended December 31, 1993, and have issued our report thereon dated March
15, 1994. These general purpose financial statements are the responsibility of the City of
Columbia Heights, Minnesota's, management. Our responsibility is to express an opinion on
these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and Government
Auditing Standards, issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the general
purpose financial statements are free of material misstatement. An audit includes examining, on a
test basis, evidence supporting the amounts and disclosures in the general purpose financial
statements. An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial statement presentation.
We believe that our audit provides a reasonable basis for our opinion.
Our audit was made for the purpose of forming an opinion on the general purpose financial
statements taken as a whole.. The accompanying schedule of federal financial assistance is
presented for purposes of additional analysis and is not a required part of the general purpose
financial statements. The information in that schedule has been subjected to the auditing
procedures applied in the audit of the general purpose financial statements and, in our opinion, is
fairly presented in all material respects in relation to the general purpose financial statements taken
as a whole.
TAUTGES, REDPATH & CO., LTD.
Certified Public Accountants
a March 15, 1994
' 179
4810 White Bear Parkway o White Bear Lake, Minnesota 55110 o 612/426 -7000 o FAX /426 -5004 o Member of HLB International
CH
180
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
For The Year Ended December 31, 1993
Federal Funding Source/
Federal
1993 Activity
Pass Through Agency /
CFDA
Revenue
Program Title
Number
Recognized
Expenditures
City of Columbia Heights:
U.S. Department of Justice:
Passed- through State of Minnesota:
Police Grant
16.579
$40,000
$40,000
Federal Emergency Management Agency:
Passed - through Anoka County:
Emergency Management Assistance Grant
83.503
4,909
4,909
U.S. Department of Transportation:
Passed - through Anoka County:
State and Community Highway
Safety (ATAC) Grant
20.600
4,325
4,325
U.S. Small Business Administration:
Passed - through State of Minnesota:
Tree Planting Grant
59.009
5,000
5,000
Housing and Redevelopment Authority of
Columbia Heights:
U.S. Department of Housing and
Urban Development:
Passed - through Anoka County:
Community Development Block Grant -
Entitlement Grant
14.218
184,447
184,447
Home Investors Partnerships Program
14.239
16,323
16,323
Passed - through Metropolitan Council:
Section 8 Housing Assistance Payments
Program for Administrative Services
14.156
40,157
40,157
Total Federal Assistance
$295,161
$295,161
181
eFl
IW I.
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TA UTGES, REDPA PH & CO., LTD.
CERTIFIED PUBLIC ACCOUNTANTS
Independent Auditor's Report on Compliance With
General Requirements Applicable to Federal
Financial Assistance Programs
To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
We have audited the general purpose financial statements of the City of Columbia Heights,
Minnesota as of and for the year ended December 31, 1993, and have issued our report thereon
dated March 15, 1994.
We have applied procedures to test the City of Columbia Heights, Minnesota's compliance with the
following requirements applicable to its federal financial assistance programs, which are identified
in the schedule of Federal Financial Assistance, for the year ended December 31, 1993:
Political Activity Federal Financial Reports
Davis -Bacon Act Allowable Costs/Cost Principles
Civil Rights Drug -free Work Place
Cash Management Administrative Requirements
Relocation Assistance and Real
Property Acquisitions
Our procedures were limited to the applicable procedures described in the Office of Management
and Budget's Compliance Supplement for Single Audits of State and Local Governments. Our
procedures were substantially less in scope than an audit, the objective of which is the expression
of an opinion on the City of Columbia Heights, Minnesota's compliance with the requirements
listed in the preceding paragraph. Accordingly, we do not express such an opinion.
With respect to the items tested, the results of those procedures disclosed no material instances of
noncompliance with the requirements listed in the second paragraph of this report. With respect to
items not tested, nothing came to our attention that caused us to believe that the City of Columbia
Heights, Minnesota had not complied, in all material respects, with those requirements.
This report is intended for the information of the City of Columbia Heights, Minnesota's
management, the federal cognizant audit agency and other federal agencies. However, this report
is a matter of public record and its distribution is not limited.
TAUTGES, REDPATH & CO., LTD.
,. Certified Public Accountants
March 15, 1994
1 183
4810 White Bear Parkway o White Bear Lake, Minnesota 55110 o 612/426 -7000 o FAX /426 -5004 o Member of HLB International
CH
.,
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TA UTGES, REDPA TH & CO. L T®.
CERTIFIED PUBLIC ACCOUNTANTS
Independent Auditor's Report on Compliance With
Nonmajor Federal Financial Assistance Progl in
To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
We have audited the general purpose financial statements of the City of Columbia Heights,
Minnesota as of and for the year ended December 31, 1993, and have issued our report thereon
dated March 15, 1994.
tIn connection with our audit of the general purpose financial statements of the City of Columbia
Heights, Minnesota, and with our consideration of the City of Columbia Heights, Minnesota's
control structure used to administer federal financial assistance programs, as required by Office of
Management and Budget Circular A -128, Audits of State and Local Governments, we selected
-- certain transactions applicable to certain nonmajor federal financial assistance programs for the year
ended December 31, 1993. As required by OMB Circular A -128, we have performed auditing
procedures to test compliance with the requirements governing the types of services allowed or
unallowed, eligibility, special reporting requirements, and special tests and provisions that are
applicable to those transactions. Our procedures were substantially less in scope than an audit, the
objective of which is the expression of an opinion on the City of Columbia Heights, Minnesota's
compliance with these requirements. Accordingly, we do not express such an opinion.
With respect to the items tested, the results of those procedures disclosed no material instances of
noncompliance with the requirements listed in the preceding paragraph. With respect to items not
tested, nothing came to our attention that caused us to believe that the City of Columbia Heights,
Minnesota had not complied, in all material respects, with those requirements.
This report is intended for the information of the City of Columbia Heights, Minnesota's
management, the federal cognizant audit agency and other federal agencies. However, this report
is a matter of public record and its distribution is not limited
TAUTGES, REDPATH & CO., LTD.
Certified Public Accountants
March 15, 1994
1 185
4810 White Bear Parkway o White Bear Lake, Minnesota 55110 o 612/426 -7000 o FAX /426 -5004 o Member of HLB International
CH
186
CITY OF COLUMBIA HEIGHTS, MDRIMOTA
t
TA DTGES, REDPA TH & CO., L TD.
CERTIFIED PUBLIC ACCOUNTANTS
III IRMIMME03
To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
We have audited the general purpose financial statements of the City of Columbia Heights,
Minnesota, as of and for the year ended December 31, 1993, and have issued our report thereon
dated March 15, 1994.
We conducted our audit in accordance with generally accepted auditing standards and Government
Auditing Standards, issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the general
purpose financial statements are free of material misstatement.
In planning and performing our audit of the general purpose financial statements of the City of
Columbia Heights, Minnesota, for the year ended December 31, 1993, we considered its internal
control structure in order to determine our auditing procedures for the purpose of expressing our
opinion on the general purpose financial statements and not to provide assurance on the internal
control structure.
The management of the City of Columbia Heights, Minnesota, is responsible for establishing and
maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments
by management are required to assess the expected benefits and related costs of internal control
structure policies and procedures. The objectives of an internal control structure are to provide
management with reasonable, but not absolute, assurance that assets are safeguarded against loss
from unauthorized use or disposition, and that transactions are executed in accordance with
management's authorization and recorded properly to permit the preparation of general purpose
financial statements in accordance with generally accepted accounting principles. Because of
inherent limitations in any internal control structure, errors or irregularities may nevertheless occur
and not be detected Also, projections of any evaluation of the structure to future periods is subject
to the risk that procedures may become inadequate because of changes in conditions or that the
effectiveness of the design and operation of policies and procedures may deteriorate.
For the purpose of this report, we have classified the significant internal control structure policies
and procedures in the following categories; receivables, cash receipts, billings, accounts payable,
cash disbursements and payroll.
For all of the internal control structure categories listed above, we obtained an understanding of the
design of relevant policies and procedures and whether they have been placed in operation, and we
assessed control risk.
187
4810 White Bear Parkway o White Bear Lake, Minnesota 55110 0 612/426 -7000 o FAX /426 -5004 o Member of HLB International
(D CITY OF COLUMBIA HEIGHTS, MINNESOTA
..
We noted certain matters involving the internal control structure and its operation that we consider
to be reportable conditions under standards established by the American Institute of Certified
Public Accountants. Reportable conditions involve matters coming to our attention relating to
significant deficiencies in the design or operation of the internal control that, in our judgment,
could adversely affect the entity's ability to record, process, summarize, and report financial data
consistent with the assertions of management in the general purpose financial statements.
Certain general ledger accounts of the Housing and Redevelopment Authority were not reconciled
on a timely basis. These accounts included: loans receivable, loan payments, escrow deposits,
tenant receivable and fixed assets.
A material weakness is a reportable condition in which the design or operation of the specific
internal control structure elements does not reduce to a relatively low level the risk that errors or
irregularities in amounts that would be material in relation to the general purpose financial
statements being audited may occur and not be detected within a timely period by employees in the
normal course of performing their assigned functions.
Our consideration of the internal control structure would not necessarily disclose all matters in the
internal control structure that might be reportable conditions and, accordingly, would not
necessarily disclose all reportable conditions that are also considered to be material weaknesses as
defined above. However, we believe that the reportable condition described above is a material
weakness.
Recommendations regarding the above comments as well as other matters we noted involving the
internal control structure and its operation, have been reported to the management of the City of
Columbia Heights, Minnesota in a separate report dated May 2, 1994.
This report is intended for the information of the City of Columbia Heights, Minnesota's
management, the federal cognizant audit agency and other federal agencies. This restriction is not
intended to limit the distribution of this report, which is a matter of public record.
TAUTGES, REDPATH & CO., LTD.
Certified Public Accountants
March 15, 1994
Im
CITY OF COLUMBIA HEIGHTS, MINNESOTA
190
TAU TGES, REDP J TH & CO., LTD.
CERTIFIED PUBLIC ACCOUNTANTS
To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
We have audited the general purpose financial statements of the City of Columbia Heights,
Minnesota, as of and for the year ended December 31, 1993, and have issued our report thereon
dated March 15, 1994.
19 We conducted our audit in accordance with generally accepted auditing standards; Govern nwnt
Auditing Standards, issued by the Comptroller General of the United States; .and Office of
Management and Budget (OMB) Circular A -128, Audits of State and Local Governments. Those
standards and OMB Circular A -128 require that we plan and perform the audit to obtain reasonable
assurance about whether the general purpose financial statements are free of material misstatement.
In planning and performing our audit for the year ended December 31, 1993, we considered the
City's internal control structure in order to determine our auditing procedures for the purpose of
expressing our opinions on the City's general purpose financial statements and to report on the
internal control structure with OMB Circular A -128. This report addresses our consideration of
internal control structure policies and procedures relevant to compliance with requirements
applicable to federal financial assistance programs. We have addressed policies and procedures
relevant to our audit of the general purpose financial statements in a separate report dated March
15, 1994.
The management of the City of Columbia Heights, Minnesota is responsible for establishing and
maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments
by management are required to assess the expected benefits and related costs of internal control
structure policies and procedures. The objectives of an internal control structure are to provide
management with reasonable, but not absolute, assurance that assets are safeguarded against loss
from unauthorized use or disposition, that transactions are executed in accordance with
management's authorization and recorded properly to permit the preparation of general purpose
financial statements in accordance with generally accepted accounting principles, and that federal
financial assistance programs are managed in compliance with applicable laws and regulations.
Because of inherent limitations in any internal control structure, errors, irregularities, or instances
of noncompliance may nevertheless occur and not be detected Also, projection of any evaluation
of the structure to future periods is subject to the risk that procedures may become inadequate
because of changes in conditions or that the effectiveness of the design and operation of policies
and procedures may deteriorate.
191
4810 White Bear Parkway o White Bear Lake, Minnesota 55110 o 612/426 -7000 o FAX /426 -5004 o Member of HLB International
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192
CITY OF COLUMBIA HEIGHTS, MINNESOTA
i
For the se of this report, we have classified the significant internal control structure policies
purpose Po 1� Po
and procedures used in administering federal financial assistance programs in the following
categories:
General Requirements:
Political Activity
Davis -Bacon Act
Civil Rights
Cash Management
Relocation Assistance
and Real Property
Acquisition
Federal Financial Reports
Allowable Costs/Cost Principles
Drug -free Work Place
Administrative Requirements
Specific Requirements:
Allowability of Service
Eligibility
Special Reporting Requirements
Special Tests and Provisions
Wr For all of the internal control structure categories listed above, we obtained an understanding of the
design of relevant policies and procedures and determined whether they have been placed in
operation, and we assessed control risk.
During the year ended December 31, 1993, the City of Columbia Heights, Minnesota had no major
federal financial assistance programs and expended 62% of its total federal financial assistance
under the following nonmajor federal financial assistance program; Community Development
Block Grant.
We performed tests of controls, as required by OMB Circular A -128, to evaluate the effectiveness
of the design and operation of internal control structure policies and procedures that we have
considered relevant to preventing or detecting material noncompliance with specific requirements
and general requirements applicable to the aforementioned nonmajor programs. Our procedures
were less in scope than would be necessary to render an opinion on these internal control structure
policies and procedures. Accordingly, we do not express such an opinion.
We noted certain matters involving the internal control structure and its operation that we consider
to be reportable conditions under standards established by the American Institute of Certified
Public Accountants. Reportable conditions involve matters coming to our attention relating to
significant deficiencies in the design or operation of the internal control structure that, in our
judgment, could adversely affect the City of Columbia Heights, Minnesota's, ability to administer
federal financial assistance programs in accordance with applicable laws and regulations.
Certain general ledger accounts of the Housing and Redevelopment Authority were not reconciled
on a timely basis. These accounts included: loans receivable, loan payments, escrow deposits,
tenant receivable and fixed assets.
A material weakness is a reportable condition in which the design or operation of one or more of
the internal control structure elements does not reduce to a relatively low level the risk that
noncompliance with laws and regulations that would be material to a federal financial assistance
program may occur and not be detected within a timely period by employees in the normal course
of performing their assigned functions.
193
CH
194
CITY OF COLUMBIA HEIGHTS, MINNESOTA
Our consideration of the internal control structure policies and procedures used in administering
federal financial assistance would not necessarily disclose all matters in the internal control
structure that might be reportable conditions and, accordingly would not necessarily disclose all
reportable conditions that are considered to be material weaknesses as defined above. However,
we believe that the reportable condition described above is a material weakness.
Recommendations regarding the above comments as well as other matters we noted involving the
internal control structure and its operation, have been reported to the management of the City of
Columbia Heights, Minnesota in a separate report dated May 2, 1994.
This report is intended for the information of the City of Columbia Heights, Minnesota's
management, the federal cognizant audit agency and other federal agencies. This restriction is not
intended to limit the distribution of this report, which is a matter of public record.
TAUTGES, REDPATH & CO., LTD.
Certified Public Accountants
March 15, 1994
195
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(D 4k
CITY OF COLUMBIA HEIGHTS, MINNESOTA I
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196 1
TAIUTGLSSy W!S®PSI 11111 CO., LTD.
CERTIFIED PUBLIC ACCOUNTANTS
l e_l WPM III 6WMTjTR;Wv • �• 1
To the Honorable Mayor
■ and Members of the City Council
Columbia Heights, Minnesota
,+ We have audited the general purpose financial statements of the City of Columbia Heights,
Minnesota, for the year ended December 31, 1993, and have issued our report thereon dated March
15, 1994.
We conducted our audit in accordance with generally accepted auditing standards and Government
Auditing Standards, issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the general
purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts and grants applicable to the City of Columbia
Heights, Minnesota is the responsibility of the City's management. As part of obtaining
reasonable assurance about whether the general purpose financial statements are free of material
misstatement, we performed tests of the City's compliance with certain provisions of laws,
regulations, contracts and grants. However, our objective was not to provide an opinion on
overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results of our tests indicate that, with respect to the items tested, the City of Columbia Heights,
Minnesota complied, in all material respects, with the provisions referred to in the preceding
paragraph. With respect to the items not tested, nothing came to our attention that caused us to
believe that the City had not complied, in all material respects, with those provisions.
This report is intended solely for the use of the City of Columbia Heights, Minnesota's
management, the federal cognizant audit agency, and other federal agencies and should not be used
for any other purpose. This restriction is not intended to limit the distribution of this report which
is a matter of public record.
Respectfully submitted,
TAUTGES, REDPATH & CO., LTD.
Certified Public Accountants
March 15, 1994
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4810 White Bear Parkway o White Bear Lake, Minnesota 55110 o 612/426 -7000 o FAX /426 -5004 o Member of HLB International
CITY OF COLUMBIA HEIGHTS, MINNESOTA
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